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HomeMy WebLinkAboutItem 15 - Third Amendments for Rotational Towing and Storage Services for the Police Depar_20250910152000814Police Department www.santa-ana.org/pd Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report September 16, 2025 TOPIC: Rotational Towing and Storage Services AGENDA TITLE Third Amendments for Rotational Towing and Storage Services for the Police Department RECOMMENDED ACTION Authorize the City Manager to execute the third amendment to the agreements with the following rotational towing service contractors and amend the scope of services to allow for the option and ability to store and release vehicles and/or contents in an area close to, but outside of, the corporate City limits (Agreement Nos. A-2025-XXX): • Standard Enterprises, Inc., dba To' N' Mo'; • B&D Towing, Inc.; and • MetroPro Road Services, Inc. GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Santa Ana Police Department routinely encounters the need to have vehicles towed or stored for a variety of reasons and depends upon private sector partners skilled in the area of towing operations to accomplish this objective. The City currently contracts with four (4) tow companies to provide necessary towing services on a rotational basis. Towing services may include, but are not limited to, towing vehicles from public or private property at the direction of Police employees, owner's request for a tow made via the Police Department, the storage of vehicles, the secure storage of vehicles containing evidentiary value, debris clean-up and removal, recovery services, and administrative oversight of vehicles in the custody of the contractor. On August 17, 2021, the City Council approved agreements with four (4) tow companies to provide towing and storage services upon selection from a Request for Proposal (RFP) process. The original agreements covered an initial three-year term through August 31, 2024. On May 1, 2023, the first amendment to the agreement was executed to allow for a two percent increase of the towing rate as authorized under the agreement. On August 6, 2024, the City Council approved the second amendment to Rotational Towing and Storage Services September 16, 2025 Page 2 these agreements to correct the term and allow for two (2) additional one (1) year period options as intended in the RFP but excluded in the original agreement. The Santa Ana Police Department has exercised both one-year extension options through August 31, 2026. One of the contractors requested an amendment in the scope of services to allow for the option and ability to store any towed vehicle and release the vehicle, or any of its contents, in an area close to, but outside of the corporate City limits. The Santa Ana Police Department has evaluated the request and is in support of allowing this amendment for all four contractors. However, one contractor has determined this change in scope is not necessary for their operations and as such, the amendment is not necessary for this specific contractor. The third amendments to the agreements revise Section 1.5, Storage Facility and Vehicle Storage Requirement, to allow the contractor to store any towed vehicle and release the vehicle, or any of its contents, in an area no further than three (3) miles from the corporate City limits. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Third Amendment with Standard Enterprises, Inc., dba To' N' Mo' 2. Third Amendment with B&D Towing, Inc. 3. Third Amendment with MetroPro Road Services, Inc. Submitted By: Robert Rodriguez, Police Chief Approved By: Alvaro Nunez, City Manager THIRD AMENDMENT TO SERVICE AGREEMENT FOR ROTATIONAL TOW PROVIDER THIS THIRD AMENDMENT to the above -referenced agreement is entered into on September 16, 2025, by and between Standard Enterprises, Inc., a California corporation, doing business as To' and Mo' Towing ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On August 17, 2021, the parties entered into Agreement No. A-2021-157 ("Agreement"), by which Contractor agreed to provide towing and storage services. B. On May 1, 2023, the parties entered into a First Amendment to the Agreement (A-2021- 157-01) to allow for a two percent (2%) increase of the towing rates, pursuant to Section 2.e. of the Agreement. C. On August 6, 2024, the parties entered into a Second Amendment to the Agreement (A- 2024-113) to extend the term of the Agreement for up to two (2) additional one-year terms and adjust for a two percent (2%) increase of the towing rates, pursuant to Section 2.e. of the Agreement. The parties exercised the first of the two optional extensions to extend the term of the Agreement through August 31, 2025. The Agreement is current and in -effect. D. Per the terms of Section 3 of the Agreement, the parties exercised their second and final optional extension to extend the term of the Agreement through August 31, 2026. The Agreement is current and in -effect. E. Under the terms of the Scope of Services to the Agreement, Section I.5., Storage Facility and Vehicle Storage Requirement, all vehicles towed by the City shall be stored within the corporate City limits and the vehicle or any of its contents shall be made available for release within the corporate City limits. F. The parties now wish to amend the Scope of Services section in the Agreement to allow the Contractor the option and ability to store any towed vehicle and release the vehicle, or any of its contents, in an area outside of the corporate City limits. No other changes, including towing rates and overall compensation of the Agreement, as amended, are contemplated by this Third Amendment. The Parties therefore agree: Section 1, Scope of Services, Exhibit A is amended to revise Section I.5., Storage Facility and Vehicle Storage Requirement, to allow the Contractor to store any towed vehicle and release the vehicle, or any of its contents, in an area no further than three (3) miles from the corporate City limits. Page 1 of 2 2. Except as modified by this Third Amendment, all terms and conditions of the Agreement, as amended, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to the Agreement on the date and year first written above. ATTEST JENNIFER L. HALL City Clerk APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: I,-- TAMARA BOGOSIAN Senior Assistant City Attorney RECOMMENDED FOR APPROVAL ROBERT RODRIGUEZ Chief of Police CITY OF SANTA ANA ALVARO NUNEZ City Manager TO' N MO' �* By: Title: Page 2 of 2 THIRD AMENDMENT TO SERVICE AGREEMENT FOR ROTATIONAL TOW PROVIDER THIS THIRD AMENDMENT to the above -referenced agreement is entered into on September 16, 2025, by and between B&D Towing, Inc., a California corporation ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On August 17, 2021, the parties entered into Agreement No. A-2021-159 ("Agreement"), by which Contractor agreed to provide towing and storage services. B. On May 1, 2023, the parties entered into a First Amendment to the Agreement (A-2021- 159-01) to allow for a two percent (2%) increase of the towing rates, pursuant to Section 2.e. of the Agreement. C. On August 6, 2024, the parties entered into a Second Amendment to the Agreement (A- 2024-115) to extend the term of the Agreement for up to two (2) additional one-year terms and adjust for a two percent (2%) increase of the towing rates, pursuant to Section 2.e. of the Agreement. The parties exercised the first of the two optional extensions to extend the term of the Agreement through August 31, 2025. The Agreement is current and in -effect. D. Per the terms of Section 3 of the Agreement, the parties exercised their second and final optional extension to extend the term of the Agreement through August 31, 2026. The Agreement is current and in -effect. E. Under the terms of the Scope of Services to the Agreement, Section I.5., Storage Facility and Vehicle Storage Requirement, all vehicles towed by the City shall be stored within the corporate City limits and the vehicle or any of its contents shall be made available for release within the corporate City limits. F. The parties now wish to amend the Scope of Services section in the Agreement to allow the Contractor the option and ability to store any towed vehicle and release the vehicle, or any of its contents, in an area outside of the corporate City limits. No other changes, including towing rates and overall compensation of the Agreement, as amended, are contemplated by this Third Amendment. The Parties therefore agree: Section 1, Scope of Services, Exhibit A is amended to revise Section I.5., Storage Facility and Vehicle Storage Requirement, to allow the Contractor to store any towed vehicle and release the vehicle, or any of its contents, in an area no further than three (3) miles from the corporate City limits. 2. Except as modified by this Third Amendment, all terms and conditions of the Agreement, as amended, shall remain in full force and effect. Pagel of 2 IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to the Agreement on the date and year first written above. F.-N-194-wil JENNIFER L. HALL City Clerk APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By:_ 'I A*MIARA 10-GOSIAN Senior Assistant City Attorney RECOMMENDED FOR APPROVAL ROBERT RODRIGUEZ Chief of Police CITY OF SANTA ANA ALVARO NUNEZ City Manager B&D TOWING, INC. By: "', Title:- prry Pan 2 of 2 EXHIBIT 3 THIRD AMENDMENT TO SERVICE AGREEMENT FOR ROTATIONAL TOW PROVIDER THIS THIRD AMENDMENT to the above -referenced agreement is entered into on September 16, 2025, by and between MetroPro Road Services, Inc., a California corporation ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On August 17, 2021, the parties entered into Agreement No. A-2021-160 ("Agreement"), by which Contractor agreed to provide towing and storage services. B. On May 1, 2023, the parties entered into a First Amendment to the Agreement (A-2021- 160-01) to allow for a two percent (2%) increase of the towing rates, pursuant to Section 2.e. of the Agreement. C. On August 6, 2024, the parties entered into a Second Amendment to the Agreement (A- 2024-116) to extend the term of the Agreement for up to two (2) additional one-year terms and adjust for a two percent (2%) increase of the towing rates, pursuant to Section 2.e. of the Agreement. The parties exercised the first of the two optional extensions to extend the term of the Agreement through August 31, 2025. The Agreement is current and in -effect. D. Per the terms of Section 3 of the Agreement, the parties exercised their second and final optional extension to extend the term of the Agreement through August 31, 2026. The Agreement is current and in -effect. E. Under the terms of the Scope of Services to the Agreement, Section 1.5., Storage Facility and Vehicle Storage Requirement, all vehicles towed by the City shall be stored within the corporate City limits and the vehicle or any of its contents shall be made available for release within the corporate City limits. F. The parties now wish to amend the Scope of Services section in the Agreement to allow the Contractor the option and ability to store any towed vehicle and release the vehicle, or any of its contents, in an area outside of the corporate City limits. No other changes, including towing rates and overall compensation of the Agreement, as amended, are contemplated by this Third Amendment. The Parties therefore agree: 1. Section I, Scope of Services, Exhibit A is amended to revise Section 1.5., Storage Facility and Vehicle Storage Requirement, to allow the Contractor to store any towed vehicle and release the vehicle, or any of its contents, in an area no further than three (3) miles from the corporate City limits. 2. Except as modified by this Third Amendment, all terms and conditions of the Agreement, as amended, shall remain in full force and effect. Paget of 2 IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to the Agreement on the date and year first written above. ATTEST JENNIFER L. HALL City Clerk APPROVED AS TO FORM SONIA R. CARVALHO City Attorney B y:., 1W d, --- , TAMARA BOGOSIAN Senior Assistant City Attorney RECOMMENDED FOR �. VLk--, ROBERT RODRIGUEZ Chief of Police AL CITY OF SANTA ANA ALVARO NUNEZ City Manager METROPRO ROAD SERVICES, INC. Page 2 of 2