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Home My WebLink AboutItem 11 - Paper and Janitorial Products Finance and Management Services www.santa-ana.org/finance Item # 11 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 7, 2025 TOPIC: Paper and Janitorial Products AGENDA TITLE Purchase Order Contracts to American Sanitary Supply Inc., Imperial Bag & Paper Co. LLC dba Imperial Dade, Signal Hill Auto Enterprises Inc. dba Supply Solutions, and Veritiv Operating Company for Paper and Janitorial Products (Specification No. 25-115) (General Fund & Non-General Fund) RECOMMENDED ACTION Award Aggregate Purchase Order Contracts to vendors listed below for paper and janitorial products on an as-need basis in an annual aggregate amount not to exceed $315,645, for an initial one-year term expiring on October 6, 2026, with provisions for four, one-year renewal options, for a shared aggregate amount not-to-exceed total amount of$1,578,225. Vendor Location American Sanitary Supply Inc. Brea, CA Imperial Bag & Paper Co. LLC dba Imperial Dade Loma Linda, CA Signal Hill Auto Enterprises Inc. dba Supply Solutions Fullerton, CA Veritiv Operating Company Downey, CA GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Purchasing Division establishes annual citywide purchase order contracts with vendors that provide goods and services required by multiple City departments on a recurring basis. American Sanitary Supply Inc., Imperial Dade, Supply Solutions, and Veritiv Operating Company provide a variety of paper and janitorial products with short lead times and at a competitive price for facilities throughout the City. Various departments rely on these contracts to order supplies as needed, ensuring uninterrupted daily operations of their facilities. Invitation for Bids (IFB) No. 25-115 was issued on August 19, 2025, on the City's online bid management and publication system. A summary of vendor participation and results is as follows: Paper and Janitorial Products October 7, 2025 Page 2 257 Vendors notified 13 Santa Ana vendors notified 40 Vendors downloaded the bid packet 15 Responsive Bids received 0 Responsive Bids received from Santa Ana vendors Bids were solicited, opened on September 5, 2025, and evaluated (Exhibit 1). Fifteen bids were submitted by the IFB deadline and were determined to be responsive to the specifications and met City's requirements. Recommended award is based on lead times, pricing, and availability of products. Some vendors submitted a base bid but left most line items unpriced (`no bid'), so their totals look lower than complete bids. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funding is available in the current FY 2025-26 budget. The purchase order contracts cover one year and include up to four one-year renewal options. Year 1 costs span two fiscal years and will be incurred in FY 2025-26 and FY 2026-27. Funding for any renewal years will be included in proposed budgets for City Council consideration. The table below shows the first-year allocation; subsequent years are anticipated to follow a similar breakdown. Fiscal Accounting Accounting Unit, Account Year Unit-Account# Fund Description Description Amount FY 25-26 Economic Development (Oct. 7, Service Enhancement, 2025— 01118810-63001 CDA General Funds Miscellaneous Operating $150 June 30, 2026) Expenses CDA Enterprise Parking Facilities, 02718132-63001 Funds Miscellaneous Operating $7,500 Ex enses CDA Special Rent Stabilization, 18518700-63001 Revenue Funds Miscellaneous Operating $375 Expenses 01 1 1 1 1 1 0-63001 LIB General Funds Administration, Miscellaneous O eratin Expenses $1,125 01116500-63001 PBA General Funds Administration, Miscellaneous O eratin Expenses $2,610 01116510-63001 PBA General Funds Planning, Miscellaneous O eratin Expenses $878 Permit& Inspection Services, 01116520-63001 PBA General Funds Miscellaneous Operating $1,748 Expenses Paper and Janitorial Products October 7, 2025 Page 3 Permit& Plan Check, 01116530-63001 PBA General Funds Miscellaneous Operating $878 Ex enses Code Enforcement, 01116540-63001 PBA General Funds Miscellaneous Operating $4,350 Expenses Neighborhood Initiatives 01116560-63001 PBA General Funds Program, Miscellaneous $4,350 Operating Expenses Jail Operations, 01114475-63001 PD General Funds Miscellaneous Operating $75,000 Expenses Animal Services, 01114430-63001 PD General Funds Miscellaneous Operating $1,500 Expenses Central Distribution Center, 01114450-63001 PD General Funds Miscellaneous Operating $52,500 Expenses PRCS General Recreation & Community 01113230-63001 Funds Services, Miscellaneous $7,500 Operating Expenses PWA Enterprise Roadway Cleaning, 06817641-63001 Funds Miscellaneous Operating $3,750 Expenses Park Maintenance Service 01117651-63200 PWA General Funds Enhancement, Operating $11,250 Materials &Supplies Buildings/Grounds PWA Internal Custodial, Miscellaneous 07317101-63001 Service Funds OperatingExpenses $1,875 Equipment Maintenance, 07517100-63001 PWA Internal Garage Operation, $4,125 Service Funds Miscellaneous Operating Expenses PWA Enterprise Sanitary Sewer Services, 05617640-63001 Funds Miscellaneous Operating $6,075 Expenses PWA Enterprise Water Utility Water Production 06017640-63001 Funds & Supply, Miscellaneous $7,425 Operating Expense PWA Enterprise Water System Maintenance, 06017641-63001 Funds Miscellaneous Operating $13,163 Expenses 06017644-63001 PWA Enterprise Water Quality, Miscellaneous $2,700 Funds Operating Expenses Water 06017645-63001 PWA Enterprise Administration/Engineering, $1,688 Funds Miscellaneous Operating Ex enses PWA Enterprise Water Meter Services, 06017646-63001 Funds Miscellaneous Operating $2,700 Expenses Paper and Janitorial Products October 7, 2025 Page 4 Various-63001 General Funds Miscellaneous Operating $21,521 Ex enses FY 26-27 Economic Development (July 1, 2026- 01118810-63001 CDA General Funds Service Enhancement, $50 Oct. 6, Miscellaneous Operating 2026) Expenses CDA Enterprise Parking Facilities, 02718132-63001 Funds Miscellaneous Operating $2,500 Expenses CDA Special Rent Stabilization, 18518700-63001 Revenue Funds Miscellaneous Operating $125 Expenses 01 1 1 1 1 1 0-63001 LIB General Funds Administration, Miscellaneous $375 Operating Expenses 01116500-63001 PBA General Funds Administration, Miscellaneous O eratin Expenses $870 01116510-63001 PBA General Funds Planning, Miscellaneous $293 Operating Expenses Permit& Inspection Services, 01116520-63001 PBA General Funds Miscellaneous Operating $583 Expenses Permit& Plan Check, 01116530-63001 PBA General Funds Miscellaneous Operating $293 Ex enses Code Enforcement, 01116540-63001 PBA General Funds Miscellaneous Operating $1,450 Expenses Neighborhood Initiatives 01116560-63001 PBA General Funds Program, Miscellaneous $1,450 Operating Expenses Jail Operations, 01114475-63001 PD General Funds Miscellaneous Operating $25,000 Expenses Animal Services, 01114430-63001 PD General Funds Miscellaneous Operating $500 Expenses Central Distribution Center, 01114450-63001 PD General Funds Miscellaneous Operating $17,500 Expenses PRCS General Recreation & Community 01113230-63001 Funds Services, Miscellaneous $2,500 Operating Expenses PWA Enterprise Roadway Cleaning, 06817641-63001 Funds Miscellaneous Operating $1,250 Expenses Park Maintenance Service 01117651-63200 PWA General Funds Enhancement, Operating $3,750 Materials &Supplies Buildings/Grounds PWA Internal Custodial, Miscellaneous 07317101-63001 Service Funds Operating Expenses $625 Paper and Janitorial Products October 7, 2025 Page 5 Equipment Maintenance, 07517100-63001 PWA Internal Garage Operation, $1,375 Service Funds Miscellaneous Operating Ex enses PWA Enterprise Sanitary Sewer Services, 05617640-63001 Funds Miscellaneous Operating $2,025 Expenses PWA Enterprise Water Utility Water Production 06017640-63001 Funds & Supply, Miscellaneous $2,475 Operating Expenses PWA Enterprise Water System Maintenance, 06017641-63001 Funds Miscellaneous Operating $4,388 Expenses 06017644-63001 PWA Enterprise Water Quality, Miscellaneous $900 Funds Operating Expenses Water 06017645-63001 PWA Enterprise Administration/Engineering, $563 Funds Miscellaneous Operating Expenses PWA Enterprise Water Meter Services, 06017646-63001 Funds Miscellaneous Operating $900 Expenses Various-63001 General Funds Miscellaneous Operating $7,174 Expenses ANNUAL TOTAL $315,645 EXHIBIT(S) 1. Abstract of Bids (25-115) Submitted By: Alexander Trinidad, Executive Director of Finance and Management Services Agency Approved By: Alvaro Nunez, City Manager EXHIBIT 1 ABSTRACT OF BIDS Paper and Janitorial Products (IFB No. 25-115) BIDDER LOCATION TOTAL All Sources All Products LLC San Diego, CA $ 163,153 American Sanitary Supply Inc. Brea, CA $ 127,193 Blue Angel International LLC Berkeley, CA $ 332,139 Brady Industries of California LLC Las Vegas, NV $ 196,644 Central Poly-Bag Corp Linden, NJ $ 197,280 Ceres Oatmeal Corp Cupertino, CA $ 149,696 Dedicated Corporate Solutions of CA Arcadia, CA $ 205,115 Evelyn Ramirez Inc. Corona, CA $ 159,066 Imperial Bag & Paper Co. LLC dba Imperial Dade Loma Linda, CA $ 131,342 Los Angeles Chemical Co.,lnc Carson, CA $ 142,380 Office Solutions Business Products & Services, LLC Yorba Linda, CA $ 132,824 Signal Hill Auto Enterprises Inc. dba Supply Solutions Fullerton, CA $ 139,259 Staples, Inc. Framingham, MA $ 50,219 Unipak Corp West Long Beach, NJ $ 18,105 Veritiv Operating Company Downey, CA $ 126,337 EXHIBIT 1