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Home My WebLink AboutItem 13 - Public Works Water Division Waterworks Fitting and Supplies Public Works Agency www.santa-ana.org/pw Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 7, 2025 TOPIC: Public Works Water Division Waterworks Fitting and Supplies AGENDA TITLE Aggregate Purchase Order Contracts with Ferguson Enterprises, LLC dba Ferguson Waterworks, Orange County WinWater, and S&J Supply Company, Inc. for Waterworks Fittings and Supplies (Specification No. 25-010) (Non-General Fund) RECOMMENDED ACTION Award Aggregate Purchase Order Contracts to Ferguson Enterprises, LLC dba Ferguson Waterworks, Orange County WinWater, and S&J Supply Company, Inc. for waterworks fittings and supplies on an as-needed basis for a shared annual aggregate amount not- to-exceed $800,000, for the term beginning October 7, 2025 and expiring October 6, 2026, with provisions for four, one-year renewal options. GOVERNMENT CODE 484308 APPLIES: No DISCUSSION The Public Works Agency (PWA) Water Resources Division oversees the operations and maintenance of the City's water and sanitary sewer systems. The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs, four pressure regulating stations, and roughly 45,500 metered service connections. The sanitary sewer system includes more than 400 miles of sanitary sewer main, 8,500 manholes, approximately 48,500 sewer laterals, and two sewer list stations. To support the operations and maintenance of these systems, City staff requires a wide range of waterworks materials, supplies, and fittings. Given the challenges of aging infrastructure, staff proactively procures and maintains an inventory of essential supplies at the City's Corporate Yard to support both routine maintenance and emergency repair efforts. This readiness helps minimize service disruptions and ensures timely response to infrastructure issues. The proposed contracts allow staff to source waterworks fitting and supplies from multiple local vendors ensuring access to products needed at competitive prices. Public Works Water Division Waterworks Fittings and Supplies October 7, 2025 Page 2 An Invitation for Bids (IFB) No. 25-010 was issued on July 25, 2025, on the City's online bid management and publication system, PlanetBids. A summary of vendor participation and results is as follows: 276 Vendors notified 20 Santa Ana vendors notified 22 Vendors downloaded the bid packet 8 Bids received 2 Bids received from Santa Ana vendors Bids were opened on August 26, 2025, and evaluated (Exhibit 1). Eight bids were submitted by the IFB deadline and all were determined to be responsive to the specifications and met City's requirements. Although Yardley-Orgill Co., Inc. dba YO Fire appeared to be the second lowest bid, they in fact were unable to provide a significant number of items listed on the IFB. Therefore, staff recommends awarding aggregate purchase contracts to bids submitted by Ferguson Enterprises, Orange County WinWater, and S&J Supply Company, Inc. to provide waterworks fittings and supplies. These vendors provided the most comprehensive responses and demonstrated ample product availability at competitive pricing. Aggregate purchase contracts will ensure flexibility, competitive pricing, and availability of high-quality products for field operations. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funds are budgeted and available in the following accounts for Fiscal Year 2025-26. Subsequent funding for the extension options, if exercised, will be included in future proposed budgets for City Council consideration. Fiscal Accounting Fund Accounting Unit, Amount Year Unit- Description Account Description Account # Current Budget 05617640- Sanitary Sanitary Sewer Service, $75,000 63001 Sewer Service Miscellaneous Operating Expenses 06017640- Water Water Utility Production & $75,000 2025-26 63001 Supply, Miscellaneous (Oct-Jun) Operating Expenses 06017641- Water Water System $393,750 63001 Maintenance, Miscellaneous Operating Expenses Public Works Water Division Waterworks Fittings and Supplies October 7, 2025 Page 3 06017644- Water Water Quality, $18,750 63001 Miscellaneous Operating Expenses 06017646- Water Water Meter Services, $37,500 63001 Miscellaneous Operating Expenses Future Bud et 05617640- Sanitary Sanitary Sewer Service, $100,000 63001 Sewer Service Miscellaneous Operating Expenses 06017640- Water Water Utility Production & $100,000 63001 Supply, Miscellaneous Operating Expenses 06017641- Water Water System $525,000 2026-27 63001 Maintenance, Miscellaneous Operating Expenses 06017644- Water Water Quality, $25,000 63001 Miscellaneous Operating Expenses 06017646- Water Water Meter Services, $50,000 63001 Miscellaneous Operating Expenses 05617640- Sanitary Sanitary Sewer Service, $100,000 63001 Sewer Service Miscellaneous Operating Expenses 06017640- Water Water Utility Production & $100,000 63001 Supply, Miscellaneous Operating Expenses 06017641- Water Water System $525,000 2027-28 63001 Maintenance, Miscellaneous Operating Expenses 06017644- Water Water Quality, $25,000 63001 Miscellaneous Operating Expenses 06017646- Water Water Meter Services, $50,000 63001 Miscellaneous Operating Expenses 05617640- Sanitary Sanitary Sewer Service, $100,000 2028-29 63001 Sewer Service Miscellaneous Operating Expenses Public Works Water Division Waterworks Fittings and Supplies October 7, 2025 Page 4 06017640- Water Water Utility Production & $100,000 63001 Supply, Miscellaneous Operating Expenses 06017641- Water Water System $525,000 63001 Maintenance, Miscellaneous Operating Expenses 06017644- Water Water Quality, $25,000 63001 Miscellaneous Operating Expenses 06017646- Water Water Meter Services, $50,000 63001 Miscellaneous Operating Expenses 05617640- Sanitary Sanitary Sewer Service, $100,000 63001 Sewer Service Miscellaneous Operating Expenses 06017640- Water Water Utility Production & $100,000 63001 Supply, Miscellaneous Operating Expenses 06017641- Water Water System $525,000 2029-30 63001 Maintenance, Miscellaneous Operating Expenses 06017644- Water Water Quality, $25,000 63001 Miscellaneous Operating Expenses 06017646- Water Water Meter Services, $50,000 63001 Miscellaneous Operating Expenses 05617640- Sanitary Sanitary Sewer Service, $25,000 63001 Sewer Service Miscellaneous Operating Expenses 06017640- Water Water Utility Production & $25,000 63001 Supply, Miscellaneous 2030-31 Operating Expenses (Jul-Sep) 06017641- Water Water System $131,250 63001 Maintenance, Miscellaneous Operating Expenses 06017644- Water Water Quality, $6,250 63001 Miscellaneous Operating Expenses Public Works Water Division Waterworks Fittings and Supplies October 7, 2025 Page 5 06017646- Water Water Meter Services, $12,500 63001 Miscellaneous Operating Expenses TOTAL $ 4,000,000 EXHIBIT(S) 1. Abstract of Bids (25-010) Submitted By: Rodolfo Rosas, P.E., Acting Executive Director— Public Works Agency Approved By: Alvaro Nunez, City Manager EXHIBIT 1 ABSTRACT OF BIDS Waterworks Fittings and Supplies (IFB No. 25-010) BIDDER LOCATION TOTAL Blue Angel International LLC Berkely, CA $ 355,377 C. Wells Pipeline Materials Inc. Corona, CA $ 177,875 Core & Main, LP Santa Ana, CA $ 206,893 Famcon Pipe & Supply, Inc Oxnard, CA $ 166,548 Ferguson Enterprises, LLC dba Ferguson Waterworks Santa Ana, CA $ 103,656 Orange County WinWater Anaheim, CA $ 110,577 S&J Supply Company Inc. Santa Fe Springs, CA $ 119,863 Yardley-Orgill Co. Inc. dba YO Fire Stanton, CA $ 107,108 EXHIBIT 1