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HomeMy WebLinkAboutItem 15 - Public Works Building and Facilities Electrical Contractors Public Works Agency www.santa-ana.org/pw Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 7, 2025 TOPIC: Public Works Building and Facilities Electrical Contractors AGENDA TITLE Aggregate Agreements for Electrical Contractor Services (Specification No. 25-069A) (General Fund & Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute agreements with Fineline Products, Inc.dba Fineline Electric, Inter-Pacific, Inc., Radiant Electric LLC, and Williams and Maher, Inc. for electrical contractor services for shared aggregate not-to-exceed total of$3,150,000 for the term beginning October 7, 2025 and expiring October 6, 2028, with provisions for one, two-year extension (Core Agreement No. A-2025-XXX). GOVERNMENT CODE 484308 APPLIES: No DISCUSSION The Public Works Agency (PWA) Parks, Fleet, Facilities, and Refuse Division oversees City-owned facilities and parks that require general electrical repair services. These services may include installing or re-routing conduit, adding switches and receptacles, testing circuits, upgrading panels, wiring modifications, and other electrical related work as needed. This type of work must be completed by certified electricians and contractors possessing a valid California Class C-10 electrical contractor's license. Public works staff perform a variety of electrical work in-house such as, replacing light fixtures, resetting breakers, and swapping out outlets. More complex electrical tasks require a high level of expertise that often involve working on live circuits or high-voltage systems, which pose significant safety risks if handled improperly. Establishing aggregate electrical contractor service agreements supplements staff capabilities and ensures the work is completed in accordance with applicable safety codes by licensed electricians. The City currently allocates an average of$380,000 annually for electrical repairs, modifications, renovations, and tenant improvement projects. However, increased electricial materials costs, combined with increasing demand for electrical service upgrades stemming from the expansion of electric vehicle charging infrastructure are Public Works Building and Facilities Electrical Contractors October 7, 2025 Page 2 expected to significantly impact service needs. Based on these factors, staff projects annual expenditures may rise to approximately $605,000. Invitation for Bids (IFB) No. 25-069A was issued on June 10, 2025 on the City's online bid management and publication system, PlanetBids. A summary of vendor participation and results are as follows: 41 Vendors notified 4 Santa Ana vendors notified 39 Vendors downloaded the bid packet 12 Responsive proposals received 2 Proposals received from Santa Ana vendors Bids were opened on July 1, 2025, and evaluated (Exhibit 1). Twelve proposals were submitted by the IFB deadline and all were determined to be responsive to the specifications and met the City's requirements. Local Outreach Efforts The Purchasing Division advertised this IFB on PlanetBids, which directly notified four Santa Ana vendors. Three Santa Ana vendors downloaded the IFB and two submitted a bid for consideration. The bids submitted by Fineline Electric, Inter-Pacific, Inc., Radiant Electric LLC, and Williams & Maher, Inc. were determined to be the lowest, responsible, and responsive to the City's specifications for this IFB. Fineline Electric, Inter-Pacific, Inc., and Williams & Maher have each demonstrated proven expertise in providing electrical contractor services for the City. Their performance has consistently met or exceeded expectations, reinforcing their reliability and capability in supporting the City's electrical needs. Radiant Electric LLC has not worked for the City in the past but their proposal, references, and over 30 years of industry experience demonstrates their ability to provide the same quality service. Staff recommends the approval of the recommended action for all four vendors to be on the City's list of qualified vendors of a shared aggregate not-to-exceed total of$3,150,000 for all four agreements (Exhibits 2-5) to ensure faster response times, competitive pricing, and flexibility in addressing specialized needs. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. Public Works Building and Facilities Electrical Contractors October 7, 2025 Page 3 FISCAL IMPACT Funds are budgeted and available in the following accounts for Fiscal Year 2025-26. Subsequent funding for the renewal options, if exercised, will be included in the proposed budgets for City Council consideration. Fiscal Accounting Fund Accounting Unit, Year Unit—Account Description Account Description Amount # Project No. Current Budget 07317100- Building Building Maintenance, 62320 Maintenance Maintenance & Repair $112,500 Buildings & Ground Regional PWA— SARTC 06717650- Transportation Operations, $18,750 62320 Center Maintenance & Repair Buildings & Ground Park Maintenance 01117651- Service 62320 General Fund Enhancement, $75,000 Maintenance & Repair Buildings & Ground 01117607- PWA Services, 62300 General Fund Contract Services- $75,000 Professional 01114403- Building & Facility, 2025-26 General Fund Contract Services- $37,500 (Oct-Jun) 62300 Professional Water Utility Water 06017640- Water Production & Supply, $37,500 62300 Contract Services - Professional Public Works - 06817641- Sanitation Fund Roadway Cleaning, $18,750 62300 Contract Services - Professional Planning & Building 01116500- Agency - 62300 General Fund Administration, $7,500 Contract Services — Professional 01116530- Planning & Building 62300 General Fund Agency— Permit & $7,500 Plan Check, Contract Public Works Building and Facilities Electrical Contractors October 7, 2025 Page 4 Services - Professional Library— 01111110- General Fund Administration, $2,250 62300 Contract Services - Professional 01113220- PRCSA— Zoo, 62300 General Fund Contract Services — $5,250 Professional 07417655- Civic Center 62320 Civic Center Maintenance, $56,250 (26-6001) Maintenance Maintenance & Repair Buildings & Ground 07417655- Civic Center 66220 Civic Center Maintenance, $125,000 (26-6003) Maintenance Maintenance & Repair Buildings & Ground Future Budget 07317100- Building Building Maintenance, 62320 Maintenance Maintenance & Repair $150,000 Buildings & Ground Regional PWA— SARTC 06717650- Transportation Operations, $25,000 62320 Center Maintenance & Repair Buildings & Ground 01117651- Park Maintenance, 62320 General Fund Maintenance & Repair $100,000 Buildings & Ground PWA Services, 2026-27 01117607-62300 General Fund Contract Services- $100,000 Professional 01114403- Building & Facility, 62300 General Fund Contract Services- $50,000 Professional Water Utility Water 06017640- Water Production & Supply, $50,000 62300 Contract Services - Professional 06817641- Sanitation Fund Public Works — $25,000 62300 Roadway Cleaning, Public Works Building and Facilities Electrical Contractors October 7, 2025 Page 5 Contract Services — Professional Planning & Building 01116500- Agency- 62300 General Fund Administration, $10,000 Contract Services — Professional Planning & Building 01116530- Agency— Permit & 62300 General Fund Plan Check, Contract $10,000 Services — Professional Library— 01111110- General Fund Administration, $3,000 62300 Contract Services - Professional 01113220- PRCSA— Zoo, 62300 General Fund Contract Services — $7,000 Professional Civic Center 07417655- Civic Center Maintenance, $75,000 62320 Maintenance Maintenance & Repair Buildings & Ground Building Maintenance, 07317100- Building Maintenance & Repair $150,000 62320 Maintenance Buildings & Ground Regional PWA— SARTC 06717650- Transportation Operations, $25,000 62320 Center Maintenance & Repair Buildings & Ground 01117651- Park Maintenance, 62320 General Fund Maintenance & Repair $100,000 2027-28 Buildings & Ground 01117607- PWA Services, 62300 General Fund Contract Services- $100,000 Professional 01114403- Building & Facility, 62300 General Fund Contract Services- $50,000 Professional 06017640- Water Water Utility Water $50,000 62300 Production & Supply, Public Works Building and Facilities Electrical Contractors October 7, 2025 Page 6 Contract Services - Professional Public Works — 06817641- Sanitation Fund Roadway Cleaning, $25,000 62300 Contract Services — Professional Planning & Building 01116500- Agency- 62300 General Fund Administration, $10,000 Contract Services — Professional Planning & Building 01116530- Agency— Permit & 62300 General Fund Plan Check, Contract $10,000 Services — Professional Library— 01111110- General Fund Administration, $3,000 62300 Contract Services - Professional 01113220- PRCSA— Zoo, 62300 General Fund Contract Services — $7,000 Professional Civic Center 07417655- Civic Center Maintenance, $75,000 62320 Maintenance Maintenance & Repair Buildings & Ground 07317100- Building Building Maintenance, 62300 Maintenance Maintenance & Repair $37,500 Buildings & Ground Regional PWA -SARTC 06717650- Transportation Operations, $6,250 2028-29 62320 Center Maintenance & Repair (Jul-Sept) Buildings & Ground 01117651- Park Maintenance, 62320 General Fund Maintenance & Repair $25,000 Buildings & Ground 01117607- PWA Services, 62300 General Fund Contract Services- $25,000 Professional Public Works Building and Facilities Electrical Contractors October 7, 2025 Page 7 01114403- Building & Facility, 62300 General Fund Contract Services- $12,500 Professional Water Utility Water 06017640- Water Production & Supply, $12,500 62300 Contract Services - Professional Public Works — 06817641- Sanitation Fund Roadway Cleaning, $6,250 62300 Contract Services — Professional Planning & Building 01116500- Agency- 62300 General Fund Administration, $2,500 Contract Services — Professional Planning & Building 01116530- General Fund Agency— Permit & $2,500 62300 Plan Check, Contract Services Professional Library— 01111110- General Fund Administration, $750 62300 Contract Services — Professional 01113220- PRCSA— Zoo, 62300 General Fund Contract Services — $1,750 Professional Civic Center 07417655- Civic Center Maintenance, $18,750 62320 Maintenance Maintenance & Repair Buildings & Ground Optional One, 2-Year Extension: 07317100- Building Building Maintenance, 62320 Maintenance Maintenance & Repair $112,500 Buildings & Ground 2028-29 Regional PWA— SARTC (Oct-Jun) 06717650- Transportation Operations, $18,750 62320 Center Maintenance & Repair Buildings & Ground 01117651- Park Maintenance 62320 General Fund Service $75,000 Enhancement, Public Works Building and Facilities Electrical Contractors October 7, 2025 Page 8 Maintenance & Repair Buildings & Ground 01117607- PWA Services, 62300 General Fund Contract Services- $75,000 Professional 01114403- Building & Facility, 62300 General Fund Contract Services- $37,500 Professional Water Utility Water 06017640- Water Production & Supply, $37,500 62300 Contract Services — Professional Public Works — 06817641- Sanitation Fund Roadway Cleaning, $18,750 62300 Contract Services — Professional Planning & Building 01116500- Agency- 62300 General Fund Administration, $7,500 Contract Services - Professional Planning & Building 01116530- General Fund Agency— Permit & $7,500 62300 Plan Check, Contract Services Professional Library— 01111110- General Fund Administration, $2,250 62300 Contract Services - Professional 01113220- PRCSA— Zoo, 62300 General Fund Contract Services — $5,250 Professional Civic Center 07417655- Civic Center Maintenance, $56,250 62320 Maintenance Maintenance & Repair Buildings & Ground 07317100- Building Building Maintenance, 62320 Maintenance Maintenance & Repair $150,000 2029-30 Buildings & Ground 06717650- Regional PWA— SARTC 62320 Transportation Operations, $25,000 Center Public Works Building and Facilities Electrical Contractors October 7, 2025 Page 9 Maintenance & Repair Buildings & Ground 01117651- Park Maintenance, 62320 General Fund Maintenance & Repair $100,000 Buildings & Ground 01117607- PWA Services, 62300 General Fund Contract Services- $100,000 Professional 01114403- Building & Facility, 62300 General Fund Contract Services- $50,000 Professional Water Utility Water 06017640- Production & Supply, 62300 Water Contract Services - $50,000 Professional Public Works — 06817641- Sanitation Fund Roadway Cleaning, $25,000 62300 Contract Services — Professional Planning & Building 01116500- Agency- 62300 General Fund Administration, $10,000 Contract Services — Professional Planning & Building 01116530- Agency— Permit & 62300 General Fund Plan Check, Contract $10,000 Services — Professional Library— 01111110- General Fund Administration, $3,000 62300 Contract Services - Professional 01113220- PRCSA— Zoo, 62300 General Fund Contract Services — $7,000 Professional Civic Center 07417655- Civic Center Maintenance, $75,000 62320 Maintenance Maintenance & Repair Buildings & Ground Public Works Building and Facilities Electrical Contractors October 7, 2025 Page 10 07317100- Building Building Maintenance, 62320 Maintenance Maintenance & Repair $37,500 Buildings & Ground Regional PWA— SARTC 06717650- Transportation Operations, $6,250 62320 Center Maintenance & Repair Buildings & Ground 01117651- Park Maintenance, 62320 General Fund Maintenance & Repair $25,000 Buildings & Ground 01117607- PWA Services, 62300 General Fund Contract Services- $25,000 Professional 01114403- Building & Facility, 62300 General Fund Contract Services- $12,500 Professional Water Utility Water 06017640- Water Production & Supply, $12,500 62300 Contract Services - 2030-31 Professional (Jul-Sept) Public Works — 06817641- Sanitation Fund Roadway Cleaning, $6,250 62300 Contract Services — Professional Planning & Building 01116500- Agency- 62300 General Fund Administration, $2,500 Contract Services — Professional Planning & Building 01116530- Agency— Permit & 62300 General Fund Plan Check, Contract $2,500 Services — Professional Library— 01111110- General Fund Administration, $750 62300 Contract Services - Professional 01113220- PRCSA— Zoo, 62300 General Fund Contract Services — $1,750 Professional Public Works Building and Facilities Electrical Contractors October 7, 2025 Page 11 Civic Center 07417655- Civic Center Maintenance, $18,750 62320 Maintenance Maintenance & Repair Buildings & Ground TOTAL $3,150,000 EXHIBIT(S) 1. Abstract of Bids (25-069A) 2. Agreement with Fineline Electric 3. Agreement with Inter-Pacific, Inc. 4. Agreement with Radiant Electric, LLC 5. Agreement with Williams and Maher, Inc. Submitted By: Rodolfo Rosas, P.E., Acting Executive Director— Public Works Agency Approved By: Alvaro Nunez, City Manager Exhibit 1 ABSTRACT OF BIDS Electrical Contractor Services (Bid No. 25-069A) BIDDER LOCATION TOTAL ALBD Electric and Cable La Habra, CA $ 823 Amtech Construction Orange, CA $ 1,118 Baker Electric, Inc. Escondido, CA $ 1,035 BCE, Inc. Torrance, CA $ 750 Fineline Electric Irvine, CA $ 715 GA Technical Services Glendora, CA $ 766 Inter-Pacific, Inc. Irvine, CA $ 652 M.Brey, Inc. Beaumont, CA $ 875 Neema General Contracting El Cajon, CA $ 826 Quality Light and Electrical Bloomington, CA $ 2,625 Radient Electric Santa Ana, CA $ 678 Williams & Maher, Inc. Santa Ana, CA $ 594 AGREEMENT WITH FINELINE ELECTRIC TO PROVIDE ON-CALL ELECTRICAL CONTRACTOR SERVICES THIS AGREEMENT is made and entered into on this 7th day of October, 2025 by and between Fineline Products,Inc.,a California corporation doing business as Fineline Electric("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City issued Invitation for Bids (IFB)No. 25-069A, by which it sought contractors to provide on-call electrical contractor services on behalf of the City of Santa Ana's Public Works Agency. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in IFB No. 25-069A and attached as Exhibit A, Contractor's proposal shall be incorporated by reference as though fully attached here to this Agreement. C. Contractor was selected as one of four (4) vendors which qualified for this engagement. Only those contractors approved by the City Council on October 7, 2025 shall be eligible to be engaged by the City for these services. D. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on-call basis, and in the City's sole discretion, Contractor shall perform during the term of this Agreement,the tasks and obligations including all labor, materials,tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services -Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of four (4) Contractors selected under IFB 25-069A. The total compensation for these services provided by all such contractors selected under IFB 25-069A shall not exceed the shared aggregate amount of Three Million, One Hundred and Fifty Thousand. Dollars ($3,150,000) Page 1 of 10 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House(ACH)transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to one (1) two-year renewal, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below. 4. PREVAILING WAGES PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq,, as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on"public works" and"maintenance"projects. If the services being performed are part of an applicable"public works" or"maintenance"project, as defined by the Prevailing Wage Laws, and the total compensation is' $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however,the services to be provided by Contractor,shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages,employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, Page 2 of 10 modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement,Contractor shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services,products and materials supplied to City. Total cost of such insurance shall be borne by Contractor. MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $,000,000 aggregate. 2. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of$1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be less than $1,000,000. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. The requirement can be waived if Contractor has no employees. If Contractor maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Page 3 of 10 Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials,parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 1 All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers,officials,employees,agents,or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought,except with respect to the insurer's limits of liability. 5. Each insurance policies required herein shall provide that coverage shall not be canceled, — suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty(30)days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non- renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Public Works Agency, 20 Civic Center Plaza (M-21), Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than AXII,unless otherwise acceptable to City. Verification. of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements(or copies of the applicable policy language effecting coverage required by this clause)and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However,failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. Page 4 of 10 City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1.The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three(3) years after completion of work. 3. If coverage is canceled or non-renewed,and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting" coverage for a minimum of three (3)years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk,prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel,and representatives from liability: (1)for personal injury,damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Page 5 of 10 Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark,or copyright infringement,including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents,proceedings, and activities related to this Agreement for a period of three (3)years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b) is,through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct Page 6 of 10 or indirect financial benefit or interest in this Agreement, c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CaIPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement, e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b)and (c)above. 13. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed,religion,sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor, The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City.Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. Page 7 of 10 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event,Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment,the Executive Director may require Contractor to deliver to the City all work.product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure,right or remedy.No waiver of any breach,failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar,nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals,waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States,the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and Page 8 of 10 in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. NOTICE Any notice,tender,demand, delivery,or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section,to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-21) P.O. Box 1988 Santa Ana, California 92702 To Contractor: Fineline Electric Attn: Shad i Tamadon, President 15375 Barranca Parkway, Suite I-105 Irvine, CA 92618 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by snail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24)hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time#tames, weekends, federal, state, County or City holidays shall be excluded. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority Page 9 of 10 or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO FINELINE ELECTRIC. City Attorney Shadi Digitally signed by Shadi Tamadon By. �L A Tamadon Date:2025.09.16 08:31:37-07'00' Kyle F/Olesen Shadi Tamadon Assistant City Attorney President RECOMMENDED FOR APPROVAL: �r ting olfo osas,x 've Director Public Works Agency Page 10 of 10 EXHIBIT A SCOPE OF SERVICES SCOPE OF WORK I. SCOPE OF WORK Contractor shall perform scope of work as set forth below and in accordance with ATTACHMENT A. A. GENERAL DESCRIPTION The City is soliciting competitive bids from qualified contractors to establish multiple contracts to provide professional Electrical Contractor services on an "as-needed" basis, at various locations throughout the City of Santa Ana. per ATTACHMENT A. The initial contract shall be for a three (3) year period with provisions for one (1) additional two-year renewal option. All pricing shall remain firm for the initial contract period. B. SPECIFICATIONS The City of Santa Ana intends to engage multiple qualified Contractors to supply personnel and additional resources necessary to provide general electrical repair services throughout the City, including computer room circuits, installing and re-routing conduit, installing switches and receptacles, testing, and other upgrades, installations and replacements for City components and infrastructure on an as-need basis. All City buildings are covered under this contract. The selected firm(s) must be available to respond to the City's request for Services twenty-four (24) hours a day, seven (7) days a week. The Contractor shall provide all services in accordance with the current state adopted codes, and repair service laws or ordinances, and all rules and regulations of health, public and/or other authorities controlling or limiting the methods and materials to be used, or the actions of those engages in this kind of work. GENERAL WORK DESCRIPTION AND REQUIREMENTS: 1. The Contractor shall take all necessary precautions to prevent fire hazards and spontaneous combustions. 2. The Contractor must give immediate notice to the Facilities Maintenance Manager, or his designee, of any condition deemed hazardous to personnel and/or visitors to the City. 3. All work performed will comply in every respect with Building Laws, City Regulations, Code Requirements (City & State). 4. All equipment, materials, etc. specified to be removed from the site shall become property of the Contractor, unless otherwise stated. 5. All repair work and jobsites will be left in a "broom swept" clean, safe, and workable condition. 6. In the event of accidental site damage, it will be the responsibility of the Contractor to return the site to its original condition, at no cost to the City. 7. Contractor shall keep all jobsite work areas free from accumulations of waste material or rubbish caused by Contractor employees and their work. At the end of each day at City of Santa Ana IFB No. 25-069A Page 3 of 20 SCOPE OF WORK a site, Contractor shall remove all rubbish, debris, tools, equipment and materials from a project and shall leave work area "broom clean" or equivalent unless more exactly specified by the City Representative. 8. Contractor shall comply with all hazardous materials disposal laws, rules, regulations and ordinances. The contractor shall comply with all applicable Federal, State and local laws and regulations and all conditions of permits controlling pollution of the environment. 9. The contractor shall adequately secure and protect his/her own tools, equipment, materials and supplies. The City shall assume no liability for any damage, theft or negligent injury to the contactor's property or to the property of his/her employees, agents or sub-contractors. 10. In submitting a bid, the Contractor, agrees all work under this contract is to be performed by the Contractor's own workforce. The Contractor shall not assign or subcontract any work, or any part thereof, without the expressed consent of the City of Santa Ana Facilities Maintenance Manager, or his designated representative. 11. Contractor shall provide written, "not to exceed" estimated at no charge to the City as requested. This estimate shall include the estimated number of hours, number and type of employees required, estimated material costs and number of calendar days required for project completion. Contractor shall respond to request for estimates within two (2) working days and provide written estimates within five (5) days. It shall be the contactor's responsibility to ensure they have all information to prepare accurate estimates. 12. In the event the work performance of the contactor is unsatisfactory, the contractor shall be notified and shall have seven (7) calendar days to correct the work at no charge to the City. 13. Contractor shall be able to install Cat5 cables and certify in writing. C. DELIVERY REQUIREMENTS AND LOCATION(S) 1. Please see Exhibit II. D. CARB FLEET REGULATIONS: The California Air Resources Board ("CARB") implemented amendments to the In-Use Off-Road Diesel-Fueled Fleets Regulations ("Regulation") which are effective on January 1, 2024 and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used in California. A copy of the Regulation is available at: his://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf. Bidders are required to comply with all CARB and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et seq. throughout the duration of the Project. Bidders must provide, with their Bid, copies of Bidder's and all listed subcontractors' most recent, valid Certificate of Reported Compliance ("CRC") issued by CARB. Failure to provide valid CRCs as required herein may render the Bid non-responsive. City of Santa Ana IFB No. 25-069A Page 4 of 20 EXHIBIT B COMPENSATION ATTACHMENT A " . BIDDER'S PROPOSAL FORM The undersigned declares that they have carefully examined the specifications, have read the accompanying instructions to bidders, and hereby propose to provide the specified items and/or services, in accordance with City needs and/or fund availability and the specifications provided herein, Indicate unit price for each line item. Total quotation is to be firm offer for no less than ninety (90)days and will be regarded by the City as bidder's best and final offer. Quantities listed are for bid comparison only and are subject to change. The City reserves the right to increase or decrease quantities based on current needs. Pricing must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, insurance, business expenses incidental supplies, mileage,fuellfuel surcharges, and any other miscellaneous charges, LABOR RATES FOR THE INITIAL CONTRACT PERIOD SEPTEMBER 2025—AUGUST 2028 (3 YEAR CONTRACT) Electrician Services: As defined by Scope of Work Provisions in California DIR General Prevailing Wage Determination ORA-2020-2 eMI : • • • Joumeymen Hourly Rate for Regular Business Hours: 132.00 1__Mondaym through Friday, 8:00am—5:00 $ Journeymen After Hours Hourly Rate, 5:01 pm—7:59am(Including 158.00 2 1 Weekends and Holidays) $ Journeymen Hourly Rate for Emergency After Business Hours 3 Mondaythrough Friday, 5:00 m—8:00am $ 164.00 General Helper Hourly Rate for Regular Business Hours: 4 Monday through Friday,8:00am—5:00 m $ 88.00 General Helper After Hours Hourly Rate,5:01 pm—7:59am(Including 98.00 5 1 Weekends $ General Helper Hourly Rate for Emergency After Business Hours 105.00 6 Monday through Friday, 5:00 m—8:00am $ Percentage Mark up for Materials,Supplies,and Parts(for exercisable 15% 7 1 renewal options) % Note: Include all miscellaneous costs in Regular and After-hours rates. (E,g, equipment, truck, etc.) NOTE: THIS PROJECT IS A PUBLIC WORK AND IS SUBJECT TO PREVAILING WAGES. BID ITEM QUANTITIES ARE ESTIMATED AND PROVIDED FOR THE PURPOSE OF CALCULATING COMPETITIVE BIDS. BID ITEM QUANTITIES MAY VARY FROM THE FINAL FIELD QUANTITIES AND ARE NOT GUARANTEED. PRICING-SHALL ALSO BE ENTERED IN PLANETBIDS. City of Wto Ana IFB No. 25.000A ATTACHMENT B BIDDER'S STATEMENT AND COMPANY INFORMATION A. COMPANY INFORMATION Company Full Legal Name: Fineline Products, Inc. DBA, Fineline Electric Business Address: 15375 Barranca Pkwy Suite 1-105 Irvine CA 92618 Southern California Address: (if different) Website Address: www.finelineEC.com Length of time firm has been in business: 3 Years Type of business: S-Corp If incorporated, California (LLC, Partnership, or Corporation) State of Incorporation: LOCAL VENDOR PREFERENCE l Please check the applicable category below. City of Santa Ana Business License Number: ❑"Sn;al!" Santa Ana Business (7% preference) ❑✓ "Small" Orange County Business (4% preference) o Irvine El Santa Ana Business (1 /o preference) Orange County City: ❑ None Apply Business License No: 250000183 PUBLIC WORK CONTRACTOR INFORMATION (IF APPLICABLE) CSLB Number(s): 1095531 DIR Registration Number: Contractor's License Classification(s): C_1 Q DIR PW-LR-1000965386 PROJECT MANAGER CONTACT INFORMATION Name:Joey Parra Phone:949-633-0001 Email:jparra@finelineEC.com CONTRACT ADMINISTRATOR CONTACT INFORMATION (insurance and other administrative questions) r Name: Shadi Tamadon Phone:949-633-0001 Email:stamadon@finelineEC.com BIDDERS STATEMENT: With my si ture I confirm that I am authorized to bind the company. By submitting this Bid, I confirm I have read u derstand, and accept the terms and conditions of this Invitation for Bid. Upon request, I will transfer a d li er all goods to the City in accordance with said terms and conditions. i i President �— e Title AttachmVi�natur City of Santa Ana/Purchasing Page 1 of 2 AGREEMENT WITH INTER-PACIFIC,INC.TO PROVIDE ON-CALL ELECTRICAL CONTRACTOR SERVICES THIS AGREEMENT is made and entered into on this 7tb day of October,2025 by and between Inter-Pacific,Inc.,an Illinois corporation("Contractor"),and the City of Santa Ana,a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City") RECITALS A. The City issued Invitation for Bids (IFB)No. 25-069A,by which it sought contractors to provide on-call electrical contractor services on behalf of the City of Santa Ana's Public Works Agency. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in IFB No. 25-069A and attached as Exhibit A. Contractor's proposal shall be incorporated by reference as though fully attached here to this Agreement. C. Contractor was selected as one of four (4)vendors which qualified for this engagement. Only those contractors approved by the City Council on October 7,2025 shall be eligible to be engaged by the City for these services. D. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its Field and that any services performed by Contractor under.this Agreement will.be performed in compliance with such standards as may reasonably be expected from a professional firm in the field. NOW THEREFORE,in consideration of the mutual and respective promises,and subject to the terms and conditions hereinafter set forth,the parties agree as follows: 1. SCOPE OF SERVICES On an on-call basis,and in the City's sole discretion,Contractor shall perform during the term of this Agreement,the tasks and obligations including all labor,materials,tools,equipment, and incidental customary work required to fully and adequately complete the services described . and set forth in Scope of Services-Exhibit A,attached hereto and incorporated by reference. 2. COMPENSATION a. City neither warrants not guarantees any minimum or maximum compensation. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit R, Contractor is one of four (4) Contractors selected under IFB 25-069A.The total compensation for these services provided by all such contractors selected under IFB 25-069A shall not exceed the shared aggregate amount of 'Three Million, One Hundred and Fifty Thousand Dollars ($3,150,000) Page 1 of 10 during the term of the Agreement,including any extension periods. b. Payment by City shall be made within forty-five(45)days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House(ACH)transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided,the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the.Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a three(3)year term with the option for the City to grant up to one(1)two-year renewal,exercisable by a writing by the City Manager and the City Attorney,unless terminated earlier in accordance with Section 16, below. 4. PREVAILING WAGES PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title .8, Section 16000, et seq., ("Prevailing Wage Laws'), which require the payment of prevailing; wage rates and the performance of other requirements on"public works"and"maintenance"projects. If the services being performed are part of an applicable"public works"or"maintenance"project,as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend,indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement;however,the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services.Contractor shall pay all salaries and wages,employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a nonexclusive and perpetual license for City to copy, use, Page 2 of 10 modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications,studies, drawings,estimates,and other documents or works of authorship fixed in any tangible ,medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Contractor under this Agreement("Documents &Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents &Data which were provided to Contractor by the City, City shall not be limited in any way in its use of the Documents and Data at any time,provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement,Contractor shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire'Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services,products and materials supplied to City.Total cost of such insurance shall be borne by Contractor. MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at.least as broad as: I, Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage,bodily injury and personal&advertising injury with limits no less than $1,000,000 per occurrence and$,000,000 aggregate. 2. Automobile Liability(AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of$1,000,000. In the event Contractor does not maintain commercial automobile liability insurance,City will accept evidence of personal automobile insurance with existing limits,which can be less than$1,000,000. 3. Workers' Compensation; as required by the State of California,with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. The requirement can be waived if Contractor has no employees. If Contractor maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor.Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Page 3 of 10 Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. CGL and AL policies: City of Santa Ana,its City Council,its officers,officials, employees,agents,and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials,parts,equipment,and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against.City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council,its officers,officials,employees,agents,or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom.a claim is made or suit is brought,except with respect to the insurer's limits of liability.. S. Each insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty(30)days prior written notice has been given to City. Ten(10)days prior written notice shall be provided to City for policy cancellation or non- renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Public Works Agency, 20 Civic Center Plaza(M-21), Santa Ana, CA 92701, The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Detentions Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations,claim administration,and defense expenses within the retention. Acceptability of Insurers Insurance is to.be placed with insurers authorized to conduct business in the State of California with a current A.M.Best rating of no less than A:VII,unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements(or copies of the applicable policy language effecting coverage required by this clause)and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins.However,failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. Page 4 of 10 City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications,at any time, Claims Made Policies If any of the required policies provide coverage on a claims-made basis; 1.The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2.Insurance must be maintained and evidence of insurance must be provided for at least three(3) years after completion of work, 3.If coverage is canceled or non-renewed,and not replaced with another claims-made policy form with a retroactive date prior to the contract effective elate, Contractor must purchase "extended reporting"coverage for a minimum of three(3)years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements,including limits,based on the nature of the risk,prior experience,insurer,coverage,or other special circumstances. g. INDEMNIFICATION Contractor agrees to defend,and shall indemnify and hold harmless the City, its officers, agents,employees,contractors,special counsel,and representatives from liability:(1)for personal injury,damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section I of this Agreement;and(2) from any claim that personal injury,damages,just compensation,restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement.This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered,or alleged to have been suffered,by reason of the events referred:to in this Section or by reason of the terms of,or effects,arising from.this Agreement. The Contractor .further agrees to indemnify,hold harmless,and pay all costs for the defense of the City,including fees and costs for special counsel to be selected by the City,regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation,restitution,,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8,the above indemnity shall be limited,to the extent required by Civil Code Section 2782.8,to claims that arise out of, pertain to,or relate to the negligence,recklessness,or willful misconduct of the Contractor. 9. INTELLECTUAL PROPFRTY INDEMNIIzICA11ON Page 5 of 10 Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark,or copyright infringement,including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement, 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement, Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three(3)years,or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine,audit,and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work,data,documents,proceedings,and activities related to this Agreement for a period of three (3)years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary,Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information,but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement, The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources;(b)is,through no fault of the Contractor disclosed in a publicly available source, (c)is in rightful possession of the Contractor without-an obligation of confidentiality; (d)is required to be disclosed by operation of law;or(e) is independently developed by the Contractor without reference to information disclosed by the City, 12. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement, b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the,City's Municipal Code,whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be.employed in any capacity by the Contractor or have any other direct Page 6 of 10 or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards,to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above.if the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest,it must immediately make full written disclosure of such facts to the City.Full written disclosure must include, but is not limited to,identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections(b)and(c)above. 13. NON-DISCRIMINATION Contractor shall not discriminate because of race,color,creed,religion,sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information,or military and veteran status,age,national origin,ancestry,or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion,termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal,state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor,and supersedes any and all other agreements,oral or written,between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto.,the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City-and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or ether instrument that are inconsistent with, or in addition to,the terns and conditions hereof,shall not bind or obligate Contractor or the City,Each party to this Agreement acknowledges that no representations, inducements, promises or agreements,orally or otherwise,have been made by any party,or anyone acting on behalf of any party,which is not embodied herein, Page 7 of 10 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign,transfer,delegate,or subcontract any interest herein without the prior written consent of the City and any such assignment,transfer,delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 16. TERNUNAI"ION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event,Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination,subject to the following conditions: a. As a condition of such payment,the Executive Director may require Contractor to deliver to the City all work product(s)completed as of such date,and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. 'WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach,failure,right or remedy.No waiver of any breach,failure or right,or remedy shall be deerned a waiver of any other breach, failure, right or remedy, whether or not similar,nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County,California,shall be the venue for any action or proceeding that may be brought or arise out of,in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits,approvals,waivers,and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States,the State of California,the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and Page 8 of 10 in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20, NOTICE Any notice,tender,demand,delivery,or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid,or sent by fax or other telegraphic communication in the manner provided in this Section,to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) F.O.Box 1988 Santa Ana,CA 92702-1988 With courtesy copies to: Executive Director,Public Works Agency City of Santa Ana 20 Civic Center Plaza.(M-21) P.O.Box 1988 Santa Ana,California 92702 To Contractor; Inter-Pacific Inc. Attn:Richard Kuk,President 39 Peters Canyon Rd. Irvine,CA 92606 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days alter it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24)hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed, as set forth above. For purposes of calculating these time frames,weekends,federal,state,County or City holidays shall be excluded. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees,for any injuries or damages to City in the event that such authority Page 9 of 10 or power is not,in fact,held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L.Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R.CARVALHO INTER-PACIFIC INC. City Attorney Y. , Kyle�N611esen Richard Kuk Assistant City Attorney President RECOMMENDED FOR APPROVAL: Ro 0jfelosas, . . Acting Executive Director Public Works Agency Page 10 of 10 EXI-BBxT A SCOPE OF SERVICES :. SCOPE OFWORK I. SCOPE OF WORK Contractor shall perform scope of work as set forth below and in accordance with ATTACHMENT A. A. GENERAL DESCRIPTION The City Is soliciting competitive bids from qualified contractors to establish multiple contracts to provide professional Electrical Contractor services on an "as-needed"basis, at various locations throughout the City of Santa Ana. per ATTACHMENT A. The initial contract shall be for a three(.3)year period with provisions for one(1)additional two-year renewal option.All pricing shall remain firm for the initial contract period. D. SPECIFICATIONS The City of Santa Ana intends to engage multiple qualified Contractors to supply personnel and additional resources necessary to provide general electrical repair services throughout the City, including computer room circuits, installing and re-routing conduit, Installing switches and receptacles, testing, and other upgrades, installations and replacements for City components and infrastructure on an as-need basis. All City buildings are covered under this contract. The selected firm(s) must be available to respond to the City's request for Services twenty-four(24)hours a day, seven (7)days a week. The Contractor shall provide all services in accordance with the current state adopted codes,and repair service laws or ordinances,and all rules and regulations of health,public and/or other authorities controlling or limiting the methods and materials to be used,or the actions of those engages in this kind of work. GENERAL WORK DESCRIPTION AND 09AIIFtEM1ENTS: 1. The Contractor shall take all necessary precautions to prevent fire hazards and spontaneous combustions. 2. The Contractor must give immediate notice to the Facilities Maintenance Manager,or his designee, of any condition deemed hazardous to personnel and/or visitors to the City. 3. All work performed will comply in every respect with Building taws, City Regulations, Code Requirements(City&State). 4. All equipment, materials, etc. specified to be removed from the site shall become property of the Contractor, unless otherwise stated. 5. All repair work and Jobsites will be left in a"broom swept" clean, safe, and workable condition. 6. in the event of accidental site damage,it will be the responsibility of the Contractor to return the site to its original condition, at no cast to the City. 7. Contractor shall keep all jobsite work areas free from accumulations of waste material or rubbish caused by Contractor employees and their work.At the end of each day at City of Santa Aria IFB No.26.069A Page 3 of 20 SCOPE OF WORK a site,Contractor shall remove all rubbish,debris,tools,equipment and materials from a project and shall leave work area"broom clean"or equivalent unless more exactly specified by the City Representative. 8, Contractor shall comply with all hazardous materials disposal laws, rules, regulations and ordinances. The contractor shall comply with all applicable Federal, State and local laws and regulations and all conditions of permits controlling pollution of the environment. 9. The contractor shall adequately secure and protect his/her own tools, equipment, materials and supplies. The City shall assume no liability for any damage, theft or negligent injury to the contactor's property or to the property of his/her employees, agents or sub-contractors. 10. In submitting a bid, the Contractor, .agrees all work under this contract is to be performed by the Contractor's own workforce. The Contractor shall not assign or subcontract any work, or any part thereof,without the expressed consent of the City of Santa Ana Facilities Maintenance Manager, or his designated representative. 11.Contractor shall provide written, "not to exceed"estimated at no charge to the City as requested. This estimate shall include the estimated number of hours, number and type of employees required, estimated material costs and number of calendar days required for project completion. Contractor shall respond to request for estimates within two (2)working days and provide written estimates within five (6)days. It shall be the contactor's responsibility to ensure they have all information to prepare accurate estimates. 12.In the event the work performance of the contactor is unsatisfactory, the contractor shall be notified and shall have seven (7) calendar days to correct the work at no charge to the City. 13.Contractor shall be able to install Cata cables and certify in writing. G. DELIVERY REQUIREMENTS AND LOCATION($) 1. Please see Exhibit II, D. CARE FLEET REGULATIONS: The California Air Resources Board ("CARS") implemented amendments to the In-Use Off-Road Diesel-Fueled Fleets Regulations("Regulation")which are effective on January 1, 2024 and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used In California. A copy of the Regulation is available at: htt_ ps!!_ww2.arb_ea.govlsitesldefaultlfilesl arculre act120221off roaddiesellap�a-1..pdf. Bidders are required to comply with all CARS and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et soq,throughout the duration of the Project. Bidders must provide,with their Bid, copies of Bidder's and all listed subcontractors'most recent, valid Certificate of Reported Compliance ("CRC") Issued by GARB. Failure to provide valid CRCs as required herein may render the Bid non-responsive. City of Santa Ana IFB No.25-069A Page 4 of 20 EX1 mff B COMPENSATION a ATTACHMENT A BIDDER'S PROPOSAL FORM The undersigned declares that they have carefully examined the specifications, have read the accompanying Instructions to bidders, and hereby propose to provide the specified Items and/or services, in accordance with City needs and/or fund availability and the specifications provided herein, Indicate unit price for each line item. Total quotation is to be firm offer for no less than ninety (90)days and will be regarded by the City as bidder's best and final offer.Quantities listed are for bid comparison only and are subject to change. The City reserves the right to increase or decrease quantities based on current needs. Pricing must be inclusive of all costs, including but not limited.to direct and indirect costs for labor. overhead, insurance, business_expenses, incidental sugplies, mileage,fuelffuel surcharges and any,other miscellaneous charges. LABOR RATES FOR THE INITIAL CONTRACT PERIOD SEPTEMBER 2025—AUGUST 2028 (3 YEAR CONTRACT) Electrician Services: As defined by Scope of Work Provisions in California DIR General Prevailing Wage Determination ORA-2020-2 Journeymen Hourly Rate for Regular Business Hours: 91.50 1 Mond a through_Frida , 8:00am_ S:OOPm_-- $ Journeymen After Hours hourly Rate,5:01 pm--7:59.am(Including 122.51 2 Weekends and Holidays)_ �_---- J©urneymen Hourly Rate for Emergency After Business Hours 15152 3 Monday through Friday 5- 00PT—8.00am _ _ _ _- --- General Helper Hourly Rate for Regular Business Hours: 74.58 4 Monday through Friday,8:00am--5 00pm — General Helper After Hours Hourly Rate,5:01 pm 7:59am(Including 94 53 5 Weekends) _ ___ _ General Helper Hourly Rate for Emergency After Business Hours 114.49 6 Monday thro�h Frida 5:00 m -8:00am ----.__ _ _- $ -_ Percentage Mark up for Materials,Supplies,and parts(for exercisable 10.00 - 7 ----% Note: Include all miscellaneous costs in Regular and After-hours rates. (E.g. equipment, truck, etc.) NOTE.THIS PROJECT IS A PUBLIC WORK AND IS SUBJECT TO PREVAILING WAGES.BID ITEM QUANTITIES ARE ESTIMATED AND PROVIDED FOR THE PURPOSE OF CALCULATING COMPETITIVE BIDS. BID ITEM QUANTITIES MAY VARY FROM THE FINAL. FIELD QUANTITIES AND ARE NOT GUARANTEED. PRICING SHALL ALSO BE E1V`LERED IN PLA&ETSIDS. City of Santa Ana IFB No.25-069A , ATTACHMENT B BIDDER'S STATEMENT AND COMPANY INFORMATION A. COMPANY INFORMATION Company Full Legal Name: Inter-Pacific, Inc. Business Address: _ 39 Peters Canyon Rd., Irvine, CA 92606 Southern California Address: (if different) _ Website Address: _ www.inter-paciflc.com _ Length of time firm has been in business_ 24 years Type of business: S-type If incorporated, Illinois (LLC, Partnership,or Corporation) corporation State of Incorporation. LOCAL YpNDQR RREFERENCV Please check the applicable category below. City of Santa Ana Business License Number: 0"Small"Santa Ana Business(7%preference) 376042 ❑"Small'Orange County Business(4%preference) ❑ Other Santa Ana Business(11%preference) Orange County City: ❑ None Apply Business License No: 1 Q2-577844 P.IlBLIC.WORK'C.QNTRACTOR.INFORMATION(!F APP.I.iCABL6} CSLB Number(s):917831 DIR Registration Number: Contractors License Classification(s): B, C_7, G-1® 1000011377 PROJI~CT MANAGER CONTACT INFORMATION Name:Enoch Kang Phone:949 529-5977 Email:ekang@lnter-pacific.com ext 204 CONTRACT ADMINISTRATOR CONTACT.INFORMATION (Insurance and;other a imn!61 t�ative;questions} Name:Richard Kuk Phone:949-529-6977 Email:rkukminter-pacific..com ext 107 BIDDERS STATEMENT, With my signature l confirm that I am authorized to bind the company. By submitting this Bid, I confirm have read, understand, and accept the terms and conditions of this Invitation for Bid. Upon request, I will transfer and deliver all goods to the City In accordance with said terms and conditions. :.� Project Engineer Signature Title Attachment 8 City of Santa Ana I Purchasing Page 1 of 2 AGREEMENT WITH RADIANT ELECTRIC TO PROVIDE ON-CALL ELECTRICAL CONTRACTOR SERVICES THIS AGREEMENT is made and entered into on this 7th day of October, 2025 by and between Radiant Electric,LLC.,a California limited liability company("Contractor"),and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. The City issued Invitation for Bids (IFB)No. 25-069A, by which it sought contractors to provide on-call electrical contractor services on behalf of the City of Santa Ana's Public Works Agency. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work. that was included in IFB No. 25-069A and attached as Exhibit A. Contractor's proposal shall be incorporated by reference as though fully attached here to this Agreement. C. Contractor was selected as one of four (4) vendors which qualified for this engagement. Only those contractors approved by the City Council on October 7, 2025 shall be eligible to be engaged by the City for these services. D. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth,the parties agree as follows: 1. SCOPE OF SERVICES On an on-call basis, and in the City's sole discretion, Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials,tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services-Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of four (4) Contractors selected under IFB 25-069A.The total compensation for these services provided by all such contractors selected under IFB 25-069A shall not exceed the shared aggregate amount of Three Million, One Hundred and Fifty Thousand Dollars ($3,150,000) Page 1 of 10 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House(ACH)transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation, Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to one (1) two-year renewal, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below. 4. PREVAILING WAGES PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on"public works"and"maintenance"projects. If the services being performed are part of an applicable "public works"or"maintenance"project,as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such 'Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City, This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however,the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, Page 2of10 modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement, Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement,Contractor shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services,products and materials supplied to City. Total cost of such insurance shall be borne by Contractor. MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and$,000,000 aggregate. 2. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of$1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be less than $1,000,000. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. The requirement can be waived if Contractor has no employees. If Contractor maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Page 3 of 10 Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: I. COL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials,parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers,officials,employees,agents,or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought,except with respect to the insurer's limits of liability. S. Each insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty(30)days prior written notice has been given to City. Ten(10) days prior written notice shall be provided to City for policy cancellation or non- renewal due to non-payment. 6. Certificate IIolder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Public Works Agency, 20 Civic Center Plaza (M-21), Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements(or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins.However, failure to obtain the required docuinents prior to the work beginning shall not waive Contractor's obligation to provide them. Page 4 of t0 City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1.The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three(3) years after completion of work. 3.If coverage is canceled or non-renewed,and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk,prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents,employees, contractors, special counsel, and representatives from liability: (1)for personal injury,damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and(2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation, restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City,regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence,recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Page 5of10 Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement,including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b) is,through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either. the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct Page 6 of 10 or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. pull written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections(b)and(c) above. 13. NON-DISCRIMINATION Contractor shall not discriminate because of race,color, creed,religion,sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion,termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto,the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City.Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. Page 7 of 10 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event,Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed.by the party waiving the breach, failure, right or remedy.No waiver of any breach, failure or right,or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California,shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals,waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and Page 8 of 10 in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. NOTICE Any notice,tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Cleric City of Santa Ana 20 Civic Center Plaza.(M-30) P.O, Box 1988 Santa Ana, CA 92702-1988 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-21) P.O. Box 1988. Santa Ana, California 92702 To Contractor: Radiant Electric Attn: Samuel Sandoval 935 Sharon Road Santa Ana, CA 92706 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24)hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames,weekends,federal, state, County or City holidays shall be excluded. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority Page 9 of 10 or power is not, in fact,held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO RADIANT ELECTRICLLC City Attorney By: / Kyle ellesen Samuel Sandoval Assistant City Attorney CEO RECOMMENDED FOR APPROVAL: �pr od fo Ro s, P.E ting Execu ive Director Public Works Agency Page 10 of 10 EXHIBIT A SCOPE OF SERVICES SCOPE OF WORK I. SCOPE OF WORK Contractor shall perform scope of work as set forth below and in accordance with ATTACHMENT A. A. GENERAL DESCRIPTION The City is soliciting competitive bids from qualified contractors to establish multiple contracts to provide professional Electrical Contractor services on an "as-needed" basis, at various locations throughout the City of Santa Ana. per ATTACHMENT A. The initial contract shall be for a three (3) year period with provisions for one (1) additional two-year renewal option. All pricing shall remain firm for the initial contract period. B. SPECIFICATIONS The City of Santa Ana intends to engage multiple qualified Contractors to supply personnel and additional resources necessary to provide general electrical repair services throughout the City, including computer room circuits, installing and re-routing conduit, installing switches and receptacles, testing, and other upgrades, installations and replacements for City components and infrastructure on an as-need basis. All City buildings are covered under this contract. The selected firm(s) must be available to respond to the City's request for Services twenty-four (24) hours a day, seven (7) days a week. The Contractor shall provide all services in accordance with the current state adopted codes, and repair service laws or ordinances, and all rules and regulations of health, public and/or other authorities controlling or limiting the methods and materials to be used, or the actions of those engages in this kind of work. GENERAL WORK DESCRIPTION AND REQUIREMENTS: 1. The Contractor shall take all necessary precautions to prevent fire hazards and spontaneous combustions. 2. The Contractor must give immediate notice to the Facilities Maintenance Manager, or his designee, of any condition deemed hazardous to personnel and/or visitors to the City. 3. All work performed will comply in every respect with Building Laws, City Regulations, Code Requirements (City & State). 4. All equipment, materials, etc. specified to be removed from the site shall become property of the Contractor, unless otherwise stated. 5. All repair work and jobsites will be left in a "broom swept" clean, safe, and workable condition. 6. In the event of accidental site damage, it will be the responsibility of the Contractor to return the site to its original condition, at no cost to the City. 7. Contractor shall keep all jobsite work areas free from accumulations of waste material or rubbish caused by Contractor employees and their work. At the end of each day at City of Santa Ana IFB No. 25-069A Page 3 of 20 SCOPE OF WORK a site, Contractor shall remove all rubbish, debris, tools, equipment and materials from a project and shall leave work area "broom clean" or equivalent unless more exactly specified by the City Representative. 8. Contractor shall comply with all hazardous materials disposal laws, rules, regulations and ordinances. The contractor shall comply with all applicable Federal, State and local laws and regulations and all conditions of permits controlling pollution of the environment. 9. The contractor shall adequately secure and protect his/her own tools, equipment, materials and supplies. The City shall assume no liability for any damage, theft or negligent injury to the contactor's property or to the property of his/her employees, agents or sub-contractors. 10. In submitting a bid, the Contractor, agrees all work under this contract is to be performed by the Contractor's own workforce. The Contractor shall not assign or subcontract any work, or any part thereof, without the expressed consent of the City of Santa Ana Facilities Maintenance Manager, or his designated representative. 11. Contractor shall provide written, "not to exceed" estimated at no charge to the City as requested. This estimate shall include the estimated number of hours, number and type of employees required, estimated material costs and number of calendar days required for project completion. Contractor shall respond to request for estimates within two (2) working days and provide written estimates within five (5) days. It shall be the contactor's responsibility to ensure they have all information to prepare accurate estimates. 12. In the event the work performance of the contactor is unsatisfactory, the contractor shall be notified and shall have seven (7) calendar days to correct the work at no charge to the City. 13. Contractor shall be able to install Cat5 cables and certify in writing. C. DELIVERY REQUIREMENTS AND LOCATION(S) 1. Please see Exhibit Il. D. CARB FLEET REGULATIONS: The California Air Resources Board ("CARB") implemented amendments to the In-Use Off-Road Diesel-Fueled Fleets Regulations ("Regulation") which are effective on January 1, 2024 and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used in California. A copy of the Regulation is available at: https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf. Bidders are required to comply with all CARB and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et seq. throughout the duration of the Project. Bidders must provide, with their Bid, copies of Bidder's and all listed subcontractors' most recent, valid Certificate of Reported Compliance ("CRC") issued by CARB. Failure to provide valid CRCs as required herein may render the Bid non-responsive. City of Santa Ana IFB No. 25-069A Page 4 of 20 EXHIBIT B COMPENSATION ATTACHMENT A BIDDER'S PROPOSAL FORM The undersigned declares that they have carefully examined the specifications, have read the accompanying instructions to bidders, and hereby propose to provide the specified items and/or services, in accordance with City needs and/or fund availability and the specifications provided herein. Indicate unit price for each line item. Total quotation is to be firm offer for no less than ninety (90) days and will be regarded by the City as bidder's best and final offer. Quantities listed are for bid comparison only and are subject to change. The City reserves the right to increase or decrease quantities based on current needs. Pricing must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, insurance, business expenses, incidental supplies. mileage, fuel/fuel surcharges, and any other miscellaneous charges. LABOR RATES FOR THE INITIAL CONTRACT PERIOD SEPTEMBER 2025—AUGUST 2028 (3 YEAR CONTRACT) Electrician Services: As defined by Scope of Work Provisions in California DIR General Prevailing Wage Determination O RA-2020-2 •N—LABOR RATES PER HOUR Journeymen Hourly Rate for Regular Business Hours: 1 Monday through Friday, 8:00am—5:00 m $ 1 �L Journeymen After Hours Hourly Rate, 5:01 pm—7:59am (Including 2 Weekends and Holidays) $ Ll 8. Ll Journeymen Hourly Rate for Emergency After Business Hours 3 Monday through Friday, 5:00 m—8:00am $ General Helper Hourly Rate for Regular Business Hours: 4 Monday through Friday, 8:00am—5:00 m $ 0 o2 General Helper After Hours Hourly Rate, 5:01 pm—7:59am(Including 5 Weekends) $ General Helper Hourly Rate for Emergency After Business Hours 6 Monday through Friday, 5:00 m—8:00am $ Percentage Mark up for Materials, Supplies, and Parts(for exercisable 7 renewal options) Note: Include all miscellaneous costs in Regular and After-hours rates. (E.g. equipment, truck, etc.) NOTE: THIS PROJECT IS A PUBLIC WORK AND IS SUBJECT TO PREVAILING WAGES. BID ITEM QUANTITIES ARE ESTIMATED AND PROVIDED FOR THE PURPOSE OF CALCULATING COMPETITIVE BIDS. BID ITEM QUANTITIES MAY VARY FROM THE FINAL FIELD QUANTITIES AND ARE NOT GUARANTEED. PRICING SHALL ALSO BE ENTERED IN PLANETBIDS. City of Santa Ana IFB No. 25-069A ATTACHMENT B BIDDER'S STATEMENT AND COMPANY INFORMATION A. COMPANY INFORMATION Company Full Legal Name: Radiant Electric LLC Business Address: 935 Sharon Rd. Santa Ana, CA 92706 Southern California Address: (if different) Website Address: www.rdntservices.com Length of time firm has been in business: 2016-present Type of business: LLC If incorporated, (LLC, Partnership, or Corporation) State of Incorporation: LOCAL VENDOR PREFERENCE Please check the applicable category below. City of Santa Ana Business License Number: ❑✓ "Small" Santa Ana Business (7% preference) 363847 ❑✓ "Small" Orange County Business(4% preference) ❑ Orange County City: Santa Ana Other Santa Ana Business (1% preference) El None Apply Business License No. 363847 PUBLIC WORK CONTRACTOR INFORMATION (IF APPLICABLE) CSLB Number(s):498654 DIR Registration Number: Contractor's License Classification(s): C-1 Q PW-LR-1001014433 PROJECT MANAGER CONTACT INFORMATION Name:Samuel Sandoval Phone:657-456-6369 Email:sam.rdnt@gmail.com CONTRACT ADMINISTRATOR CONTACT INFORMATION (insurance and other administrative questions) Name:Armida Snipes Phone:714-362-7427 Email:radaintelectric@rdntservices. com BIDDERS STATEMENT: With my signature I confirm that I am authorized to bind the company. By submitting this Bid, I confirm I have read, understand, and accept the terms and conditions of this Invitation for Bid. Upon request, I will transfer and deliver all goods to the City in accordance with said terms and conditions. Chief of Operations Signature Title Attachment 6 City of Santa Ana/Purchasing Page 1 of 2 AGREEMENT WITH WILLIAMS AND MAHER INC. TO PROVIDE ON-CALL ELECTRICAL CONTRACTOR SERVICES THIS AGREEMENT is made and entered into on this 7th day of October, 2025 by and between Williams and Maher, Inc,, a California corporation ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. The City issued Invitation for Bids (IFB)No. 25-069A, by which it sought contractors to provide on-call electrical contractor services on behalf of the City of Santa Ana's Public Works Agency. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in IFB No. 25-069A and attached as Exhibit A. Contractor's proposal shall be incorporated by reference as though fully attached here to this Agreement. C. Contractor was selected as one of four (4) vendors which qualified for this engagement. Only those contractors approved by the City Council on October 7, 2025 shall be eligible to be engaged by the City for these services. D. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field, NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth,the parties agree as follows; 1. SCOPE OF SERVICES On an on-call basis, and in the City's sole discretion, Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services-Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City neither warrants nor guarantees any minimum. or maximum compensation. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of four (4) Contractors selected under IFB 25-069A.The total compensation for these services provided by all such contractors selected under IFB 25-069A shall not exceed the shared aggregate amount of Three Million, One Hundred and Fifty Thousand Dollars ($3,150,000) Page 1 of 10 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH)transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to one (1) two-year renewal, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below. 4. PREVAILING WAGES PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on"public works"and"maintenance"projects. If the services being performed are part of an applicable"public works"or"maintenance"project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however,the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages,employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, Page 2of10 modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor malces no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk, 7. INSURANCE Prior to undertaking performance of work under this Agreement,Contractor shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services,products and materials supplied to City.Total cost of such insurance shall be borne by Contractor. MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: 1. Commercial General Liability (CGL), Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and$,000,000 aggregate. 2. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of$1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits,which can be less than $1,000,000. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. The requirement can be waived if Contractor has no employees. If Contractor maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Page 3 of 10 Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents,and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials,employees,agents,or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought,except with respect to the insurer's limits of liability. 5. Each insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty(30)days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non- renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention; Public Works Agency, 20 Civic Center PIaza (M-21), Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Seif-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements(or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. Page 4 of 10 City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three(3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk,prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors,special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and(2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation, restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2792.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Page 5 of 10 Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark,or copyright infringement, including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of Final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a) has been disclosed in publicly available sources; (b) is,through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified. under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct Page 6 of 10 or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards,to any former full-time employee for one-year from date of employee separation except for any Ca1PERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above.If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. c. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and(c) above. 13. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion,termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City.Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. Page 7 of 10 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event,Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy.No waiver of any breach,failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar,nor shall any waiver constitute a continuing waiver unless the writing so specifies. 1.8. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and Page 8 of 10 in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. NOTICE Any notice,tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section,to the following persons: To City; City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-21) P.O. Box 1988 Santa Ana, California 92702 To Contractor: Williams and Maher Attn: Larry Williams 1406 Ritchey Street, Suite E Santa Ana, CA 92705 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames,weekends,federal, state, County or City holidays shall be excluded. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority Page 9of10 or power is not, in fact,held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L.Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO WILLUMS AND MAHER City Attorney Kyle Neilesen ny W• s/ Assistant City Attorney Owner RECO ENDED FOR APPROVAL: �o`c Rodolfo osas, P.E. cting Exe ve Director Public Works Agency Page 10 of 10 EXIHBIT A SCOPE OF SERVICES (9) SCOPE OF WORK I. SCOPE OF WORK Contractor shall perform scope of work as set forth below and in accordance with ATTACHMENT A. A. GENERAL DESCRIPTION The City is soliciting competitive bids from qualified contractors to establish multiple contracts to provide professional Electrical Contractor services on an "as-needed" basis, at various locations throughout the City of Santa Ana. per ATTACHMENT A. The initial contract shall be for a three (3) year period with provisions for one (1) additional two-year renewal option. All pricing shall remain firm for the initial contract period. B. SPECIFICATIONS The City of Santa Ana intends to engage multiple qualified Contractors to supply personnel and additional resources necessary to provide general electrical repair services throughout the City, including computer room circuits, installing and re-routing conduit, installing switches and receptacles, testing, and other upgrades, installations and replacements for City components and infrastructure on an as-need basis. All City buildings are covered under this contract. The selected firm(s) must be available to respond to the City's request for Services twenty-four (24) hours a day, seven (7) days a week. The Contractor shall provide all services in accordance with the current state adopted codes, and repair service laws or ordinances, and all rules and regulations of health, public and/or other authorities controlling or limiting the methods and materials to be used, or the actions of those engages in this kind of work. GENERAL WORK DESCRIPTION AND REQUIREMENTS: 1. The Contractor shall take all necessary precautions to prevent fire hazards and spontaneous combustions. 2. The Contractor must give immediate notice to the Facilities Maintenance Manager, or his designee, of any condition deemed hazardous to personnel and/or visitors to the City. 3. All work performed will comply in every respect with Building Laws, City Regulations, Code Requirements (City & State). 4. All equipment, materials, etc. specified to be removed from the site shall become property of the Contractor, unless otherwise stated. 5. All repair work and jobsites will be left in a "broom swept" clean, safe, and workable condition. 6. In the event of accidental site damage, it will be the responsibility of the Contractor to return the site to its original condition, at no cost to the City. 7. Contractor shall keep all jobsite work areas free from accumulations of waste material or rubbish caused by Contractor employees and their work. At the end of each day at City of Santa Ana IFB No. 25-069A Page 3 of 20 SCOPE OF WORK a site, Contractor shall remove all rubbish, debris, tools, equipment and materials from a project and shall leave work area "broom clean" or equivalent unless more exactly specified by the City Representative. 8. Contractor shall comply with all hazardous materials disposal laws, rules, regulations and ordinances. The contractor shall comply with all applicable Federal, State and local laws and regulations and all conditions of permits controlling pollution of the environment. 9. The contractor shall adequately secure and protect his/her own tools, equipment, materials and supplies. The City shall assume no liability for any damage, theft or negligent injury to the contactor's property or to the property of his/her employees, agents or sub-contractors. 10. In submitting a bid, the Contractor, agrees all work under this contract is to be performed by the Contractor's own workforce. The Contractor shall not assign or subcontract any work, or any part thereof, without the expressed consent of the City of Santa Ana Facilities Maintenance Manager, or his designated representative. 11. Contractor shall provide written, "not to exceed" estimated at no charge to the City as requested. This estimate shall include the estimated number of hours, number and type of employees required, estimated material costs and number of calendar days required for project completion. Contractor shall respond to request for estimates within two (2) working days and provide written estimates within five (5) days. It shall be the contactor's responsibility to ensure they have all information to prepare accurate estimates. 12. In the event the work performance of the contactor is unsatisfactory, the contractor shall be notified and shall have seven (7) calendar days to correct the work at no charge to the City. 13. Contractor shall be able to install Cat5 cables and certify in writing. C. DELIVERY REQUIREMENTS AND LOCATION(S) 1. Please see Exhibit II. D. CARB FLEET REGULATIONS: The California Air Resources Board ("CARB") implemented amendments to the In-Use Off-Road Diesel-Fueled Fleets Regulations ("Regulation") which are effective on January 1, 2024 and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used in California. A copy of the Regulation is available at: https://ww2.arb.ca..qov/sites/defauIt/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf. Bidders are required to comply with all CARB and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et seq. throughout the duration of the Project. Bidders must provide, with their Bid, copies of Bidder's and all listed subcontractors' most recent, valid Certificate of Reported Compliance ("CRC") issued by CARB. Failure to provide valid CRCs as required herein may render the Bid non-responsive. City of Santa Ana IFB No. 25-069A Page 4 of 20 EXHIBIT B COMPENSATION '- ATTACHMENT A BIDDER'S PROPOSAL FORM The undersigned declares that they have carefully examined the specifications, have read the accompanying instructions to bidders, and hereby propose to provide the specified items and/or services, in accordance with City needs and/or fund availability and the specifications provided herein. Indicate unit price for each line item. Total quotation is to be firm offer for no less than ninety (90) days and will be regarded by the City as bidder's best and final offer. Quantities listed are for bid comparison only and are subject to change. The City reserves the right to increase or decrease quantities based on current needs. Pricing must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, insurance, business expenses, incidental supplies, mileage, fuel/fuel surcharges, and any other miscellaneous charges. LABOR RATES FOR THE INITIAL CONTRACT PERIOD SEPTEMBER 2025—AUGUST 2028 (3 YEAR CONTRACT) Electrician Services: As defined by Scope of Work Provisions in California DIR General Prevailing Wage Determination ORA-2020-2 DESCRIPTION : • - RATES PER HOUR Journeymen Hourly Rate for Regular Business Hours: 1 Mondaythrough Friday, 8:00am —5:00 m $ 98.00 Journeymen After Hours Hourly Rate, 5:01 pm—7:59am (Including 2 Weekends and Holidays) $ 130.00 Journeymen Hourly Rate for Emergency After Business Hours 3 Monday through Friday, 5:00 m— 8:00am $130.00 General Helper Hourly Rate for Regular Business Hours: 4 Monday through Friday, 8:00am — 5:00 m $ 70.00 General Helper After Hours Hourly Rate, 5:01 pm—7:59am (Including 5 Weekends) $90.00 General Helper Hourly Rate for Emergency After Business Hours 6 Monday through Friday, 5:00 m — 8:00am $ 90.00 Percentage Mark up for Materials, Supplies, and Parts (for exercisable 7 renewal options) 15 % Note: Include all miscellaneous costs in Regular and After-hours rates. (E.g. equipment, truck, etc.) NOTE: THIS PROJECT IS A PUBLIC WORK AND IS SUBJECT TO PREVAILING WAGES. BID ITEM QUANTITIES ARE ESTIMATED AND PROVIDED FOR THE PURPOSE OF CALCULATING COMPETITIVE BIDS. BID ITEM QUANTITIES MAY VARY FROM THE FINAL FIELD QUANTITIES AND ARE NOT GUARANTEED. PRICING SHALL ALSO BE ENTERED IN PLANETBIDS. City of Santa Ana IFB No. 25-069A ATTACHMENT B BIDDER'S STATEMENT AND COMPANY INFORMATION A. COMPANY INFORMATION Company Full Legal Name: Williams and Maher Inc Business Address: 1406 Ritchey St., Ste. E, Santa Ana, CA 92705 Southern California Address: (if different) N/A Website Address: None Length of time firm has been in business: Formed on 09/13/1984 Type of business: Corporation If incorporated, California (LLC, Partnership, or Corporation) State of Incorporation: LOCAL VENDOR PREFERENCE Please check the applicable category below. City of Santa Ana Business License Number: ❑"Small" Santa Ana Business (7% preference) 21386 ❑"Small" Orange County Business(4% preference) ❑Other Santa Ana Business (1% preference) Orange County City: ❑ None Apply Business License No: PUBLIC WORK CONTRACTOR INFORMATION (IF APPLICABLE) CSLB Number(s): DIR Registration Number: N/A Contractor's License Classification(s): PROJECT MANAGER CONTACT INFORMATION Name: Phone: Email: Larry Williams (714) 863-6517 williamsandmaher@gmail.com CONTRACT ADMINISTRATOR CONTACT INFORMATION (insurance and other administrative questions) Name: Phone: Email: Larry Williams (714) 863-6517 williamsandmaher@gmail.com BIDDERS STATEMENT: With my signature I confirm that I am authorized to bind the company. By submitting this Bid, I confirm I have read, understand, and accept the terms and conditions of this Invitation for Bid. Upon request, I will transfer and deliver all goods to the City in accordance with said terms and conditions. - ILL Larry Williams, Owner ignature Title Attachment B City of Santa Ana/Purchasing Page 1 of 2