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HomeMy WebLinkAboutItem 18 - Construction Contract for Traffic Signal Improvements ProjectsPublic Works Agency .� www.santa-ana.org/pw Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report November 4, 2025 TOPIC: Construction Contract for Traffic Signal Improvement Projects AGENDA TITLE Award a Construction Contract to Elecnor Belco Electric, Inc. for the Traffic Signal Modification at Segerstrom Avenue & Raitt Street and Segerstrom Avenue & Flower Street and the Pedestrian Hybrid Beacon Installation at Edinger Avenue & Towner Street Project (Nos. 25-6033 & 22-6018) (General Fund) RECOMMENDED ACTION 1. Approve an amendment to the Fiscal Year 2025-2026 Capital Improvement Program to include an additional $500,000 in construction funds for the Edinger Avenue and Towner Street Pedestrian Hybrid Beacon Installation Project (No. 22-6018). 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,749,105, which includes $1,399,284 for the construction contract, $209,893 for contract administration, inspection, and testing, and $139,928 for unanticipated or unforeseen work. 3. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of $1,399,284, subject to change orders, for construction of the Traffic Signal Modification at Segerstrom Avenue & Raitt Street and Segerstrom Avenue & Flower Street; Pedestrian Hybrid Beacon Installation at Edinger Avenue & Towner Street Project (Nos. 25-6033 & 22-6018), for a term beginning November 4, 2025, and authorize the City Manager to execute the contract. 4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER No. 2025-65 will be filed for Project Nos. 25-6033 & 22-6018. GOVERNMENT CODE §84308 APPLIES: No Construction Contract for Traffic Signal Improvement Projects November 4, 2025 Page 2 DISCUSSION The Public Works Agency Engineering Services Division (PWA) is responsible for the administration and oversight of all Capital Improvements Projects (CIP) in the City. With the adoption of the fiscal year 2024-25 budget, the City Council allocated funds for traffic safety improvements at the intersections of Segerstrom Avenue and Raitt Street, Segerstrom Avenue and Flower Street, and Edinger Avenue and Towner Street. The traffic safety improvements will modify existing traffic signals and install a new pedestrian hybrid beacon to enhance safety and increase mobility for those traversing the intersections. At Segerstrom Avenue and Raitt Street and Segerstrom Avenue and Flower Street, the improvements will include installation of new left turn arrows to separate the turning vehicle movements from opposing vehicles, pedestrians, and bicyclists eliminating the potential for conflict. In addition, high visibility crosswalks and audible pedestrian signals (APS) will be installed to enhance visibility of crossing pedestrians and bicyclists at the intersection. The complete scope of work includes installation of new traffic signal poles, conduit, fiber optic cable, video detection system, APS system, emergency vehicle detection, signing and striping, and wheel chair ramps. At Edinger Avenue and Towner Street, the improvements will install a new pedestrian activated flashing beacon that will provide a controlled crossing for pedestrians to safely cross the intersection. Additionally, high visibility crosswalks with APS will be installed to enhance visibility of crossing pedestrians and bicyclists at the intersection. The complete scope of work includes installation of new traffic signal poles, conduit, fiber optic cable, video detection system, APS system, signing and striping, and wheel chair ramps. While General Funds have been allocated to fully fund these projects, an existing memorandum of understanding (MOU) with Irvine and recently approved development projects in the area will contribute to the cost of the improvements. These contributions will be collected at a later date in accordance with the respective agreements and traffic study mitigation requirements. The city of Irvine reclassified part of Redhill Avenue and went through the Master Plan of Arterial Highway amendment process. As part of this process, a traffic study identified a traffic impact to the intersection of Segerstrom Avenue & Flower Street. An MOU with the city of Irvine and Orange County Transportation Authority (OCTA) was approved by the City Council on July 1, 2025. As part of this MOU, Irvine will contribute $37,224 to this project. The MOU is currently being circulated by Irvine and OCTA for final signatures. Once fully executed, Staff will coordinate with Irvine to obtain the funding contribution. As part of the entitlement process for both the Bristol Related and the Village development projects, their respective operational traffic studies identified operational Construction Contract for Traffic Signal Improvement Projects November 4, 2025 Page 3 traffic impacts at the Segerstrom Avenue & Flower Street Intersection. A fair share contribution was determined for each development project. Bristol Related will provide a 4.1 % ($71,713) contribution due upon issuance of building permits for the third (last) phase of the project. The Village will contribute 4.32% ($75,561) due upon issuance of building permits for the fourth of five phases of the project. The contributions due will be adjusted for inflation to reflect present value at the time payment is received. Staff will coordinate with both developers to collect the fair -share contributions in a timely manner. As funding contributions are received, Staff will prepare an appropriation adjustment recognizing the revenue and present to City Council for approval in the future. Project Advertisement and Contractor Procurement To provide an opportunity for local vendors to submit bids, the City notified a total of 53 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of seven bids were received. Zero bids were received from Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on August 20, 2025. The project was also advertised in PlanetBids from August 19, 2025 to September 17, 2025. Bids were received electronically via PlanetBids on September 17, 2025. No bid protest was submitted by any of the bidders during the bid protest period. A copy of construction plans, contracts, specifications, and all related reference materials (such as The Greenbook) are available for public review at the City's Public Works Agency, Central Files office located in City Hall. Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID + ALTERNATES 1 Elecnor Belco Electric, Inc. Chino, CA $1,399,284 2 Select Electric, Inc. Anaheim, CA $1,545,590 3 Ferreira Construction Co. Rancho Cucamonga, $1,602,128 CA 4 California Professional La Puente, CA $1,713,661 Engineering, Inc. 5 International Line Builders, Inc. Corona, CA $1,729,709 6 Crosstown Electrical & Data, Inc. Irwindale, CA $1,769,396 7 Neema General Contracting El Cajon, CA $2,052,434 A total of seven bids were received and seven were deemed responsive. Elecnor Belco Electric, Inc. submitted the lowest responsive base bid in the amount of Construction Contract for Traffic Signal Improvement Projects November 4, 2025 Page 4 $1,367,296 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on available budget and the bid pricing for the additional bid alternatives, Staff recommends awarding a construction contract for the base bid plus additional alternates in the amount of $1,399,284. The bid alternates include installing Emergency Vehicle Preemption (EVP) systems for emergency vehicles like fire trucks and police cars; it works by allowing emergency vehicles to request a green light at an intersection which temporarily overrides the normal traffic signal to create a clear path and improve response times and safety. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to Elecnor Belco Electric, Inc. (Exhibit 3). Elecnor Belco Electric has previously performed work as a prime contractor in the City of Santa Ana within the past five years, including ARPA Neighborhood Streetlights — Phase 1, ARPA Neighborhood Streetlights — Phase 2, and Traffic Signal Modification at Warner Avenue and Wright Street. The contractor has satisfactorily performed these projects and staff recommends awarding the construction contract to Elecnor Belco Electric, Inc. for the construction of the Project. (Exhibit 3) Proiect Delive To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Contractor's work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements. Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project. As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $1,749,105. Project Item Total Construction Contract Bid Amount $1,399,284 Construction Administration $111,943 Inspection $69,964 Testing $27,986 Unforeseen Conditions $139,928 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $1,749,105 Project Schedule and Contract Time The project completion date is August 2026, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 120 working days, as specified in the bid Construction Contract for Traffic Signal Improvement Projects November 4, 2025 Page 5 documents. Working days are counted in accordance with the City's Standard Specifications, which exclude weekends, City -observed holidays, and inclement weather days that prevent work. The contractor was required to submit a construction schedule as part of their bid to expedite delivery of the project. The projected completion date based on the submitted schedule is August 2026, which is within the allotted 120 working days. If the contractor fails to deliver on time, they will be assessed a penalty of $4,200 per calendar day as specified in the bid documents. Proiect Milestones Milestone Estimated Completion Date Notes Administrative Startup November 2025 Contract execution, bonds, insurance Material Procurement April 2026 Procurement may take place concurrently with construction. Contractor Mobilization May 2026 Start of construction activities Project Completion I August 2026 1 Based on 120 working days Project Phasing The contractor will be constructing this project in a singular phase, fulfilling the scope of work as outlined in the contract documents. The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods. Public Outreach As part of standard community outreach practices, during the project design phase Staff met with Thornton Park and Republic Homes Neighborhood Associations to present the project and collect community input. Upon Council approval of recommended actions, prior to start of construction, Staff will notify Thornton Park and Republic Homes Neighborhood Associations of upcoming construction and distribute informational material including who to contact for additional information or to address issues of concern. The Contractor is required to issue construction notices to adjacent residents and businesses at least two weeks before construction begins. Additionally, the contractor is required to install signage at the project site indicating project details and contact information. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(b) of the CEQA Guidelines Construction Contract for Traffic Signal Improvement Projects November 4, 2025 Page 6 for projects consisting of repair and maintenance of existing public facilities. The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review Nos. ER-2025-65 and ER-2025-68 will be filed for Project 25-6033 and 22-6018, respectively (Exhibit 4). FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,749,105. All funds are available for expenditure in Fiscal Year 2025-26. Any remaining balances not expended at the end of the fiscal year will be carried forward into Fiscal Year 2026-2027 (Exhibit 5). The proposed contract authorizes staff a maximum of 10% for construction contract change orders. Staff will return to City Council for authorization and appropriation of additional funding if necessary. Accounting Fiscal Unit — Fund Accounting Unit, Amount Year Account No. Description Account Description Pro'ect No. CURRENT BUDGET PW-Traffic/Trans — 01117620- Service 2025-26 66220 General Fund Enhancement, $1,259,105 (25-6033) Improvements Other Than Buildings PW-Traffic/Trans — 01117620- Service 2025-26 66220 General Fund Enhancement, $490,000 (22-6018) Improvements Other Than Buildings TOTAL $1, 749,105 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Environmental Determination 5. Capital Improvement Project Worksheet Submitted By: Rodolfo Rosas, P.E., Acting Executive Director — Public Works Agency Approved By: Alvaro Nunez, City Manager Exhibit 1 SANTA ANA PWA i Project No. 25-6033: Traffic Signal Modification at Segerstrom/Raitt and PUBLIC WORKS AGENCY I Segerstrom/Flower Exhibit 1 SANTA ANA PWA i Project No. 22-6018: Pedestrian Hybrid Beacon Installation at PUBLIC WORKS AGENCY I Edinger/Towner CITY OF SANTA ANA PROPOSAL PROJECT NO.: 25-6033 TRAFFIC SIGNAL MODIFICATION AT SEGERSTROM AVENUE & RAITT STREET AND SEGERSTROM AVENUE & FLOWER STREET PROJECT NO.: 22-6018 PEDESTRIAN HYBRID BEACON INSTALLATION AT EDINGER AVENUE AND TOWNER STREET BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Elecnor Belco Electric, Inc. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Traffic Signal Modification at 1 LS $ $ Segerstrom Avenue and Raitt 3--M/loz 3-19,102- Street 2 Traffic Signal Modification at 1 LS $ $ Segerstrom Avenue and Flower 26C,0% Z(001M$ ) Street 3 Pedestrian Hybrid Beacon 1 LS $ $ Installation at Edinger Avenue ZZS,L 101 ZZS,` i01 and Towner Street 4 * Install 2" PVC Conduit 100 LF $ 37- $ 3,Z00 5 * Install 3" PVC Conduit 3375 LF $ 55 $ lQf��E,ZS 6 * Install 4" PVC Conduit 820 LF $ $� 8, $� 7 Install No. 5 Pull Box 1 EA $ I, Off $ I,OCdCo 8 Install No. 6 Pull Box 21 EA $ 1,258 $ Z�,�l tQ, 9 Install No. 6E Pull Box 10 EA $�� $ 10 Install N40 Pull Box 1 EA $ $ 5,000 5,COD P-1 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 25-6033 TRAFFIC SIGNAL MODIFICATION AT SEGERSTROM AVENUE & RAITT STREET AND SEGERSTROM AVENUE & FLOWER STREET PROJECT NO.: 22-6018 PEDESTRIAN HYBRID BEACON INSTALLATION AT EDINGER AVENUE AND TOWNER STREET Item Description Qty Unit Unit Price Amount 11 IP Communication System 1 LS $ $ 34,300 3y,300 12 * Install 12 Strand SMFO Cable 350 LF $ $ 3 1, 050 13 * Install 144 Strand SMFO 4075 LF $ $20,3 ,5 Cable 5 14 * Fusion Splice Strands of 144 EA $ $� SMFO 44 15 Fiber Optic Splice Enclosure 3 EA $ $ 16 Signing and Striping 1 LS $ $ 16 EA L,,$w $ `-11,860 $ 17 * Pothole Pole Locations for Utility Conflicts 1,tSs �g�ygp 18 Temporary Overhead Wiring 1 LS $ $ 22,t06 22.t0(0 19 PCC Sidewalk (T=4") 250 SF $ $ 5,`100 2z.4,o 20 PCC Curb Ramp 250 SF $ 5, Cto $ �`1,22S $ 21 CCTV Inspection of Existing 1 LS $ Sewer Main and Laterals (Pre Ip,000 I0,000 and Post Construction) 22 Project Advertising Sign(s) 3 EA $ $ 1,10o 3.30o 23 Construction Permit 1 LS $ 8,000 $ g P-2 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 25-6033 TRAFFIC SIGNAL MODIFICATION AT SEGERSTROM AVENUE & RAITT STREET AND SEGERSTROM AVENUE & FLOWER STREET PROJECT NO.: 22-6018 PEDESTRIAN HYBRID BEACON INSTALLATION AT EDINGER AVENUE AND TOWNER STREET TOTAL BASE BID- ITEMS 1-23 $ � ,3G-7, 2°1(,.00 ADD ALTERNATE BID 24 Install GTT Opticom EVP System at 1 LS $ I $ Segerstrom Avenue and Raiff Street «o,�fo� 25 Install GTT Opticom EVP System at 1 LS $ $ Segerstrom Avenue and Flower Street TOTAL ALTERNATE BID —ITEMS 24-25 1 $ 31, 9 $$ The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. t This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within One Hundred Twenty (120) working days after the commencement date stated in the Notice to Proceed. Upon issuance of the Notice to Proceed, Contractor shall immediately place order for long -lead time items (i.e. Traffic Signal Poles, Electrical Meter Pedestal and Fiber Optic Cable). The absolute maximum time of completion of improvement (including time extensions, weather, and material procurement) shall not exceed 365 calendar days. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $4,200 per calendar day. Name of Firm Elecnor Belco Electric, Inc. Signature of BIDDER Title Executive Vice ,John Wong (If an individual, so state. if r co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) P-3 of P-19 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT 25-6033 & 22-6018 TRAFFIC SIGNAL MODIFICATION AT SEGERSTROM AVENUE & RAITT STREET AND SEGERSTROM AVENUE & FLOWER STREET; PEDESTRIAN HYBRID BEACON INSTALLATION AT EDINGER AVENUE & TOWNER STREET This CONSTRUCTION CONTRACT is made and entered into this 51h day of November, 2025 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and Elecnor Belco Electric, Inc. (hereinafter "CONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Traffic Signal Modification at Segerstrom Avenue & Raitt Street and Segerstrom Avenue & Flower Street; Pedestrian Hybrid Beacon Installation at Edinger Avenue & Towner Street Project (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed One Million Three Hundred Ninety -Nine Thousand Two Hundred Eighty -Four Dollars and No Cents ($1,399,284.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A". Page 1 of 4 The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: CWA Citv of Santa Ana 12-20-2023 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: Page 2 of 4 (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: JENNIFER L. HALL City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: ��/AIAWVL' Ky1fe Nellesen Assistant City Attorney CITY OF SANTA ANA ALVARO NUNEZ City Manager CONTRACTOR: Elecnor Belco Electric, Inc. AME: Pablo Sanchez TITLE: Chief Oper. Officer Page 3 of 4 RECOMMENDED FOR APPROVAL: tally signetl by 0.otlalfo Nosaz Rodolfo Rosas DN"i"lb RosagemaA=rrosas@santa-ana org, GDigiDF Date: 2035.1031 13 R326 U]'00' RODOLFO ROSAS, P.E. Acting Executive Director Public Works Agency Page 4 of 4 CITY OF SANTA ANA EXHIBIT A INSTRUCTIONS TO BIDDERS PROJECT NO.: 25-6033 TRAFFIC SIGNAL MODIFICATION AT SEGERSTROM AVENUE & RAITT STREET AND SEGERSTROM AVENUE & FLOWER STREET PROJECT NO.: 22-6018 PEDESTRIAN HYBRID BEACON INSTALLATION AT EDINGER AVENUE AND TOWNER STREET IINSTRUCTIONS TO BIDDERS FOR PROPOSAL SUBMISSION INTENT OF PROPOSAL The purpose of this Proposal is to identify a Prime Contractor to enter into a contract with the City of Santa Ana, referred to as AGENCY, to complete the Work shown on the Contract Documents. PR OPOq A T The Proposal shall be submitted in accordance with the Notice Inviting Bids and shall be accompanied by the following documents: 1. Bid Proposal 2. Bidder's Statement 3. Contractor's Licensing and Registration Statement 4. Prevailing Wage Compliance and Monitoring Statement 5. Ownership Affidavit 6. Bid Bond 7. List of Sub -Contractors 8. References 9. Additional References 10. Non -Collusion Affidavit 11. Non -Discrimination Certificate 12. Statement Regarding Apprenticeship Requirements 13. Statement Regarding `Anti -Kickback" Requirements The undersigned is submitting this proposal for performing by contract the work required by these bid documents, agrees to comply with the Copeland "Anti -Kickback" Act (18 USC 74) as supplemented in the Department of Labor regulations (29 CFR, Part 3). This act provides that each contractor or subcontractor shall be prohibited from inducing, by any means, any person employed in the construction or repair of public work, to give up any part of the compensation to which he/she is otherwise entitled. Signed: Title Firm: 14. 15. Fleet Compliance Certification 16. Public Contract Code Section 10162 Questionnaire 17. Statement Regarding Community Workforce Agreement (CWA) Requirements x CITY OF SANTA ANA PROPOSAL PROJECT NO.: 25-6033 TRAFFIC SIGNAL MODIFICATION AT SEGERSTROM AVENUE & RAITT STREET AND SEGERSTROM AVENUE & FLOWER STREET PROJECT NO.: 22-6018 PEDESTRIAN HYBRID BEACON INSTALLATION AT EDINGER AVENUE AND TOWNER STREET BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Elecnor Belco Electric, Inc. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Traffic Signal Modification at 1 LS $ $ Segerstrom Avenue and Raitt 3--M/loz 3-19,102- Street 2 Traffic Signal Modification at 1 LS $ $ Segerstrom Avenue and Flower 26C,0% Z(001M$ ) Street 3 Pedestrian Hybrid Beacon 1 LS $ $ Installation at Edinger Avenue ZZS,L 101 ZZS,` i01 and Towner Street 4 * Install 2" PVC Conduit 100 LF $ 37- $ 3,Z00 5 * Install 3" PVC Conduit 3375 LF $ 55 $ lQf��E,ZS 6 * Install 4" PVC Conduit 820 LF $ $� 8, $� 7 Install No. 5 Pull Box 1 EA $ I, Off $ I,OCdCo 8 Install No. 6 Pull Box 21 EA $ 1,258 $ Z�,�l tQ, 9 Install No. 6E Pull Box 10 EA $�� $ 10 Install N40 Pull Box 1 EA $ $ 5,000 5,COD P-1 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 25-6033 TRAFFIC SIGNAL MODIFICATION AT SEGERSTROM AVENUE & RAITT STREET AND SEGERSTROM AVENUE & FLOWER STREET PROJECT NO.: 22-6018 PEDESTRIAN HYBRID BEACON INSTALLATION AT EDINGER AVENUE AND TOWNER STREET Item Description Qty Unit Unit Price Amount 11 IP Communication System 1 LS $ $ 34,300 3y,300 12 * Install 12 Strand SMFO Cable 350 LF $ $ 3 1, 050 13 * Install 144 Strand SMFO 4075 LF $ $20,3 ,5 Cable 5 14 * Fusion Splice Strands of 144 EA $ $� SMFO 44 15 Fiber Optic Splice Enclosure 3 EA $ $ 16 Signing and Striping 1 LS $ $ 16 EA L,,$w $ `-11,860 $ 17 * Pothole Pole Locations for Utility Conflicts 1,tSs �g�ygp 18 Temporary Overhead Wiring 1 LS $ $ 22,t06 22.t0(0 19 PCC Sidewalk (T=4") 250 SF $ $ 5,`100 2z.4,o 20 PCC Curb Ramp 250 SF $ 5, Cto $ �`1,22S $ 21 CCTV Inspection of Existing 1 LS $ Sewer Main and Laterals (Pre Ip,000 I0,000 and Post Construction) 22 Project Advertising Sign(s) 3 EA $ $ 1,10o 3.30o 23 Construction Permit 1 LS $ 8,000 $ g P-2 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 25-6033 TRAFFIC SIGNAL MODIFICATION AT SEGERSTROM AVENUE & RAITT STREET AND SEGERSTROM AVENUE & FLOWER STREET PROJECT NO.: 22-6018 PEDESTRIAN HYBRID BEACON INSTALLATION AT EDINGER AVENUE AND TOWNER STREET TOTAL BASE BID- ITEMS 1-23 $ � ,3G-7, 2°1(,.00 ADD ALTERNATE BID 24 Install GTT Opticom EVP System at 1 LS $ I $ Segerstrom Avenue and Raiff Street «o,�fo� 25 Install GTT Opticom EVP System at 1 LS $ $ Segerstrom Avenue and Flower Street TOTAL ALTERNATE BID —ITEMS 24-25 1 $ 31, 9 $$ The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. t This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within One Hundred Twenty (120) working days after the commencement date stated in the Notice to Proceed. Upon issuance of the Notice to Proceed, Contractor shall immediately place order for long -lead time items (i.e. Traffic Signal Poles, Electrical Meter Pedestal and Fiber Optic Cable). The absolute maximum time of completion of improvement (including time extensions, weather, and material procurement) shall not exceed 365 calendar days. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $4,200 per calendar day. Name of Firm Elecnor Belco Electric, Inc. Signature of BIDDER Title Executive Vice ,John Wong (If an individual, so state. if r co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) P-3 of P-19 ti 0 OF O� ORANGE COUNTY CLERK -RECORDER CEQA FILING COVER SHEET '1025S5000693 FILED July 15, 2025 HUGH NGUN'EN CLERK. - RECORDER t3v fir-~� Dt:pwi clOrk 3v- 0*7 1 1s1 zC)Z.5 - 05 3 2 THIS SPACE FOR CLERK'S USE ONLY Complete and attach this form to each CEQA Notice filed with the County Clerk -Recorder TYPE OR PRINT CLEARLY Project Title EDINGER AND TOWNER PEDESTRIAN HYBRID BEA Check Document being Filed: Environmental Impact Report (EIR) Mitigated Negative Declaration (MND) or Negative Declaration (ND) FNotice of Exemption (NOE) ❑ Other (Please fill in type): FILED IN THE OFFICE OF THE ORANGE COUNTY CLERK -RECORDER ON 07/15/2025 Posted 07/15/2025 Removed Returned to agency on DEPUTY 428 Filing fees are due at the time a Notice of Determination/Exemption is filed with our office.For more information on filing fees and No Effect Determinations, please refer to California Code of Regulations, Title 14, section 753.5. MAYOR Valerie Amezcua MAYOR PRO TEM Benjamin Vazquez COUNCILMLMBERS Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan PUBLIC WORKS AGENCY 20 Civic Center Plaza (M-36) P.O. BOX 1988 . Santa Ana, California 92702 (714) 647-5690 • Fax (714) 647-5823 www.sania-ana.org NOTICE OF EXEMPTION CITY MANAGER Alvaro Nunez CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Jennifer L, Hall From the Requirements of the California Environmental Quality Act (CEQA) Fee Exemption per California Government Code Section 6103 To: COUNTY CLERK From: City of Santa Ana County of Orange Public Works Agency P.O. Box 238 20 Civic Center Plaza (M-36) Santa Ana, CA 92702 Santa Ana, CA 92702 Project Title: Edinger and Towner Pedestrian Hybrid Bea Project Number(s): 22-6018 Project Location: Edinger Ave from Towner St to Baker St City: Santa Ana County: Orange ER Number: ER-2025-68 Project Description: The construction includes installation of traffic signage & striping. Applicant Name: City of Santa Ana, Public Works Agency Applicant Address: 20 Civic Center Plaza M-36 Santa Ana, CA 92702 Name of Public Agency Approving Project: City Council Name of Agency Carrying Out Project: Public Works Agency Exempt Status: ❑ Ministerial (Sec. 15268) ❑ Declared Emergency (Sec. 15269 (a)) ❑ Emergency Project (Sec. 15269 (b through e)) ❑ General Rule (Sec. 15061(b)(3)I(5)) ❑ Statutory Exemption: © Categorical Exemption: 15301(b) Reason(s) Why Project is Exempt From CEQA: 15301(b) consists of repair/maintenance of existing public facilities. Date of Approval: 07/01/2023 singal poles, conduit, fiber optic, video detection system, and City Contact: Cesar Rodrigues Title: Senior Civil Engineer Signature: FILED JUL 15 2025 HUGH NGUYUY{EN, CLERK -RECORDER BY: 4 �-(:�-7 . DEPUTY Telephone: (714) 647-5626 7 j Date: � ! 'Z�r State of California - Department of Fish and Wildlife 2025 ENVIRONMENTAL DOCUMENT FILING CASH RECEIPT FEE DFW 753.5a (REV. 01/01/25) Previously DFG 753.5a _- Print Save RECEIPT NUMBER: 30-07/15/2025-0532 STATE CLEARINGHOUSE NUMBER (if applicable) SEE INSTRUCTIONS ON REVERSE. TYPE OR PRINT CLEARLY. LEADAGENCY LEAD AGENCY EMAIL DATE CITY OF SANTA ANA 07115/2025 COUNTY/STATE AGENCY OF FILING DOCUMENT NUMBER ORANGE COUNTY 202585000683 PROJECT TITLE EDINGER AND TOWNER PEDESTRIAN HYBRID BEA PROJECT APPLICANT NAME PROJECT APPLICANT EMAIL PHONE NUMBER CITY OF SANTA ANA, PUBLIC WORKS AGENCY (714) 647-5626 PROJECT APPLICANT ADDRESS CITY STATE ZIP CODE 20 CIVIC CENTER PLAZA M-36 SANATA ANA CA 92702 PROJECT APPLICANT (Check appropriate box) Local Pubic Agency ❑ School District ❑ Other Special District ❑ State Agency ❑ Private Entity CHECK APPLICABLE FEES: ❑ Environmental Impact Report (EIR) $ 4,123.50 $ ❑ Mitigated/Negative Declaration (MND)(ND) $ 2,968.75 S Lj Certified Regulatory Program (CRP) document - payment due directly to CDFW S 1,401.75 $ ❑x Exempt from fee I@ Notice of Exemption (attach) ❑ CDFW No Effect Determination (attach) ❑ Fee previously paid (attach previously issued cash receipt copy) ❑ Water Right Application or Petition Fee (State Water Resources Control Board only) $ 850.00 $ ❑ County documentary handling fee S 50.00 $ ❑ Other $ PAYMENT METHOD: ❑ Cash ❑ Credit ❑ Check ❑ Other TOTAL RECEIVED $ 0.00 SIGNATURE AGENCY OF FILING PRINTED NAME AND TITLE XMelissa Gomez Deputy Clerk ORIGINAL - PROJECT APPLICANT COPY - CDFWIASB COPY - LEAD AGENCY COPY - COUNTY CLERK DFW 753.5a (Rev. 0 10 12025) 0 V ORANGE COUNTY CLERK -RECORDER CEQA FILING COVER SHEET 30 - 01 /10/2025 -as 1 s 202585000663 FR ED July 10, 2025 HUGH NGI iY N CLERK - RECORDER Deputy clerk Complete and attach this form to each CEQA Notice filed with the County Clerk -Recorder TYPE OR PRINT CLEARLY Project Title SEGERSTROM & RAITT AND SEGERSTROM & FLOW Check Document beina Filed: Environmental Impact Report (EIR) Mitigated Negative Declaration (MND) or Negative Declaration (ND) 2 Notice of Exemption (NOE) ❑ Other (Please fill in type): FILED IN THE OFFICE OF THE ORANGE COUNTY CLERK -REORDER ON 07/10/2025 Posted 07/10/2025 Removed Returned to agency on DEPUTY asluna Filing fees are due at the time a Notice of Determination/Exemption Is filed with our office.For more information on filing fees and No Effect Determinations, please refer to California Code of Regulations, Title 14, section 753.5. MAYOR Valerie Amezcua MAYOR PRO TEM Benjamin Vazquez COUNCILMEMBERS Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thal Viet Phan PUBLIC WORKS AGENCY 20 Civic Center Plaza (M-36) P.O. BOX 1988. Santa Ana, California 92702 (714) 647.5690 • Fax (714) 647-5823 www.santa-ana.org NOTICE OF EXEMPTION CITY MANAGER Alvaro Nunez CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Jennifer L. Hall From the Requirements of the California Environmental Quality Act (CEQA) Fee Exemption per California Government Code Section 6103 To: COUNTY CLERK From: City of Santa Ana County of Orange Public Works Agency P.O. Box 238 20 Civic Center Plaza (M-36) Santa Ana, CA 92702 Santa Ana, CA 92702 Project Title: Segerstrom & Raitt and Segerstrom & Flow Project Number(s): 25-6033 Project Location: Segerstrom Ave & Raitt St and Segerstrom Ave & Flower St intersections City: Santa Ana County: Orange ER Number: ER-2025-65 Date of Approval Project Description: The construction will include the installation of new traffic signal poles, striping. Applicant Name: City of Santa Ana, Public Works Agency Applicant Address: 20 Civic Center Plaza M-36 Santa Ana, CA 92702 Name of Public Agency Approving Project: City Council Name of Agency Carrying Out Project: Public Works Agency Exempt Status: ❑ Ministerial (Sec. 15268) ❑ Declared Emergency (Sec. 15269 (a)) ❑ Emergency Project (Sec. 15269 (b through e)) ❑ General Rule (Sec. 15061(b)(3)/(5)) ❑ Statutory Exemption: 0 Categorical Exemption: 15301(b) Reason(s) Why Project is Exempt From CEQA: 15301(b) consists of repair/maintenance of existing public facilities. City Contact: Cesar Rodrigue Title: Senior Civil Engineer Signature: 06/04/2024 conduit, fiber, and signage and FILED JUL 10 2025 HUGH NGUYEN, CLERK -RECORDER BY: DEPUTY Telephone: (714) 647-5626 Date: 7 State of California - Department of Fish and Wildlife 2025 ENVIRONMENTAL DOCUMENT FILING FEE CASH RECEIPT DFW753.5a (REV. 01101/25) Previously DFG 753.5a RECEIPT NUMBER: 30-0711012025-0515 CLEARINGHOUSE. NUMBER (if applicable) SEE INSTRUCTIONS ON REVERSE. TYPE OR PRINT CLEARLY. LEADAGENCY LEAD AGENCY EMAIL DATE CITY OF SANTA ANA 07/10/2026 COUNTYISTATE AGENCY OF FILING DOCUMENT NUMBER ORANGE COUNTY 202685000663 PROJECT TITLE SEGERSTROM & RAITT AND SEGERSTROM & FLOW PROJECT APPLICANT NAME PROJECT APPLICANT EMAIL PHONE NUMBER CITY OF SANTA ANA (714) 647-5626 PROJECT APPLICANT ADDRESS CITY 'STATE ZIP CODE 20 CIVIC CENTER PLAZA (M-36) SANTA ANA CA 92702 PROJECT APPLICANT (Check appropriate box) Q Local Public Agency ❑ School District ❑ Other Special District ❑ State Agency ❑ Private Entity CHECK APPLICABLE FEES: ❑ Environmental Impact Report (EIR) $ 4,123.50 $ ❑ Mitigated/Negative Declaratidn (MND)(ND) $ 2,968.75 $ ❑ Certified Regulatory Program (CRP) document - payment due directly to CDFW $ 1,401.75 $ x❑ Exempt from fee M Notice of Exemption (attach) ❑ CDFW No Effect Determination (attach) ❑ Fee previously paid (attach previously issued cash receipt copy) ❑ Water Right Application or Petition Fee (State Water Resources Control Board only) $ 850.00 $ ❑ County documentary handling fee $ 50.00 $ ❑ Other $ PAYMENT METHOD: ❑ Cash ❑ Credit © Check ❑ Other TOTAL RECEIVED $ 0.00 SIGNATURE AGENCY OF FILING PRINTED NAME AND TITLE X Sarah Luna Deputy Clerk ORIGINAL -PROJECT APPLICANT COPY -CDFWIASB COPY - LEADAGENCY COPY -COUNTY CLERK DFW753.5a(Rev.01012025) PROJECT TITLE: Edinger Avenue & Towner Street Pedestrian Hybrid Beacon Installation PROJECT CATEGORY: Traffic Improvements Traffic Improvements LOCATION MAP N CITY OF SANTA ANA FY 25/26CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Design and install a new traffic signal on Pedestrian Hybrid Beacon at Edinger Ave and Towner St PROJECT NEED: Project is needed to enhance traffic safety and increase mobility. PROJECT COSTS FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29130 FY 30/31 FY 31/32 Construction 500,000 - - - - - - TOTAL 500,000 SOURCE OF FUNDS FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 GENERAL FUND 500,000 - - - - - - TOTAL 500,000 - - - - - AGENCY: DIVISION: CONTACT: DATE: Public Works Traffic Engineering Cesar Rodriguez, Senior Civil Engineer 09-Oct-2025 PROJECT TITLE: Segerstrom Ave/Raitt St and Segerstrom Ave/Flower St Traffic Signal Modifications PROJECT CATEGORY: Traffic Improvements Traffic Safety / Mobility LOCATION MAP A N AGENCY: Public Works CITY OF SANTA ANA FY 24/25CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Design and installation of left turn arrows at Segerstrom Avenue/Raitt Street and Segerstrom Avenue/Flower Street IPROJECT NEED: Project is needed to enhance traffic safety and increase mobility. PROJECT COSTS FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 Construction 975,000 - - - - - - Contingency 130,000 Engineering 195,000 TOTAL 1,300,000 - - - - - SOURCE OF FUNDS FY 24125 FY 25126 FY 26127 FY 27128 FY 28129 FY 29130 FY 30131 GENERAL FUND 1,300,000 - - - - - - TOTAL 1,300,000 - - - - DIVISION: Traffic Engineering CONTACT: Cesar Rodriguez, Senior Civil Engineer 45