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Home My WebLink AboutItem 15 - Amendment to the Agreement for School Resource Sevices Officer at OCSAPolice Department www.santa-ana.org/pd Item # 15 o`7, City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report November 4, 2025 TOPIC: School Resource Officer Services for the Orange County School of the Arts AGENDA TITLE First Amendment to the Agreement with the Orange County School of the Arts for School Resource Officer Services RECOMMENDED ACTION Authorize the City Manager to execute the first amendment to the agreement with the Orange County School of the Arts (OCSA) for School Resource Officer (SRO) services to provide OCSA the opportunity to collaborate in the interview and approval process of the assigned officer, and increase the annual contingency amount by $50,000 for Year 2 and 3 totaling $100,000, for a total aggregate amount not to exceed $906,127, during the term of the agreement (Agreement No. A-2025-XXX). GOVERNMENT CODE 484308 APPLIES: Yes DISCUSSION On April 20, 2021, the City Council approved a three-year agreement with Orange County School of the Arts (OCSA) for the Santa Ana Police Department (SAPD) to provide school resource officer services from April 1, 2021 through March 31, 2024. OCSA, a public charter school located in the heart of Santa Ana, provides a six -year comprehensive academic and conservatory arts program to approximately 2,300 students, from over 100 cities throughout Southern California, covering grades 7 through 12. The Santa Ana Unified School District Police Department does not provide a School Resource Officer (SRO) on this campus, as this site is a charter school. OCSA requested to continue this relationship to enhance the safety of its students and faculty. The City Council approved another three-year agreement for this purpose on February 20, 2024 and the SAPD is currently in the middle of the second year of this agreement. OCSA is requesting two minor clarifications to the agreement: A collaborative process for officer assignment that allows OCSA to provide input, while SAPD retains final authority; School Resource Officer Services for the Orange County School of the Arts November 4, 2025 Page 2 • Language ensuring OCSA will not be billed the daily rate if the City cannot provide a substitute officer. Additionally, OCSA would like the option to request scheduled overtime for SRO coverage every Friday during the school year. The current annual contingency amount of $25,000 may not be sufficient to include the extra hours, in addition to coverage for various school events throughout the year. Increasing the contingency amount for Year 2 and 3 of the agreement from $25,000 to $75,000 per year will provide OCSA the flexibility for additional coverage, such as special events and enhanced staffing, and also allow the City to be reimbursed for the extra labor costs. These revisions strengthen transparency and reinforce the partnership between the City and OCSA without altering the scope of services. Staff recommends approval of the amendment. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Reimbursement from OCSA will continue to be deposited in the Police Miscellaneous Reimbursement Revenue Account (No. 01114002-57402). EXHIBIT(S) 1. First Amendment to Agreement with the Orange County School of the Arts Submitted By: Robert Rodriguez, Police Chief Approved By: Alvaro Nunez, City Manager FIRST AMENDMENT TO AGREEMENT WITH ORANGE COUNTY SCHOOL OF THE ARTS FOR A SCHOOL RESOURCE SERVICES OFFICER THIS FIRST AMENDMENT to the above -referenced agreement is entered into on November 4, 2025, by and between the Orange County School of the Arts ("OCSA") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2024-027 ("Agreement") dated February 20, 2024 to assign a Santa Ana Police Department ("SAPD") Officer as a School Resource Officer ("SRO") to OCSA to provide safety for students and staff on OCSA's campus. The term of the Agreement runs until March 31, 2027. The Agreement is current and in - effect. B. City and OCSA recognize the importance of ensuring the assigned SRO is collaboratively selected. In addition, the Parties would like a provision that allows the City to provide a substitute SRO to OCSA and outlines costs associated with scheduling the SRO on Fridays and other events as agreed upon by the parties. C. The parties now wish to amend the Agreement to add a provision to allow OCSA to provide input in selecting an SRO, allow for scheduling of an additional SRO on Fridays, as needed, and to increase the overall compensation to the Agreement. No other changes are contemplated by this Amendment. The Parties therefore agree: Section 6, QUALIFICATIONS/STANDARD OF CARE AND CONTROL, is hereby amended to add subsection 6.3 as follows: 6.3 SAPD and OCSA shall meet and confer at a mutually agreeable date, prior to the commencement of a new school year, to review potential candidate(s) to serve as an SRO officer or substitute SRO officer(s). SAPD will provide OCSA information about the proposed candidates. The parties agree to scheduling meetings with the potential candidates, to allow OCSA staff sufficient time and information to review and provide SAPD its input regarding the selection of the SRO and any substitute SRO officer(s). OCSA shall provide their comments and recommendations at a mutually agreeable date prior to the start of OCSA's school year. OCSA agrees SAPD shall make the final selection of the SRO officer or substitute SRO officer(s). All information SAPD provides to OCSA about potential SRO candidates SRO shall be deemed confidential and OCSA shall not disseminate that information to any outside parties. 2. Section 5, Substitute Officer, is hereby amended and shall read as follows: 5. Substitute Officer a. In the event the assigned SRO is absent for any reason, SAPD will make every effort to provide a substitute SRO for that period of the absence. OCSA will not be responsible for any additional expenses associated with such substitution excluding overtime pay for coverage. The parties shall develop guidelines for the hours of substitute coverage in the event the assigned SRO is absent (e.g. sick, vacation, holiday, etc.) to minimize overtime expenses. b. As provided in Section 6.3, SAPD shall maintain a list of selected officers to act as a substitute SRO officer(s). Should SAPD be unable to provide a substitute SRO, SAPD shall immediately notify a designated representative of OCSA. c. As detailed in Exhibit A, Duties and Responsibilities, Section A.1, re Schedule, where an SRO is assigned to their forty (40) hours under a 4-day, 10-hour day weekly work schedule, OCSA may request a substitute SRO be assigned to work at OCSA for a full 8-hour shift: on Fridays only. Such assignment shall be subject to overtime pay. Costs and details for scheduling shall be agreed upon, in writing, by the parties. Section 2.1, Compensation, is hereby amended to increase the overall compensation by $50,000 per year or $100,000 over the remainder of the term of the Agreement. 4. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. [signature page to follow] IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST: Jennifer L. Hall City Cleric APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney n, By: --- Tamara Bogosian Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: Robert Rodriguez Chief of Police CITY OF SANTA ANA Alvaro Nunez City Manager ORANGE COUNTY SCHOOL OF THE ARTS CHARTER SCHOOL 7 SG� Title �rcJ'ja1P�.� 4F- C tr