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Home My WebLink AboutORANGE COUNTY UNITED WAY (10) INSURANCE NOT ON FILE WORK MAY NOT PROCEED A-2025-199 CITY C�� DATE I�1 5 2025 FIRST AMENDMENT TO EMERGENCY SOLUTIONS GRANT SUBRECIPIENT ° 4�C e> AGREEMENT WITH ORANGE COUNTY'S UNITED WAY THIS FIRST AMENDMENT to the above-referenced agreement is entered into December 2, 2025, by and between Orange County's United Way, a California nonprofit corporation ("SUBRECIPIENT"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("CITY"). SUBRECIPIENT and the City shall be collectively referred to as the "Parties." RECITALS A. The Parties entered into Agreement No. A-2025-123-02 ("Agreement") whereby SUBRECIPENT agreed to conduct Homeless Management Information System (HMIS) data management, via the Emergency Solutions Grant ("ESG") funds the CITY received through the United States Department of Housing and Urban Development ("Program"). B. The Parties now wish to amend the Agreement to increase the aggregate compensation paid by the CITY to SUBRECIPIENT, by $15,197, as a result of reallocation of a portion of unspent funds from the ESG Program at the close of Fiscal Year 2024-2025,Federal Award Identification Number (FAIN) E-24-MC-06-0508. The Parties therefore agree: 1. The Agreement shall be amended to include revised attached "Exhibit A-1" (Scope of Work) to replace Exhibit A, and include revised attached "Exhibit B-1" (Budget) to replace Exhibit B. 2. Paragraph 5 of the RECITALS, is hereby amended to read in its entirety as follows: The SUBRECIPIENT has agreed to be reimbursed for the above services in an amount not to exceed $73,343 in grant funding for Shelter, Outreach Services, Rapid Re-Housing or Homeless Prevention. 3. Section III, DISBURSEMENT OF FUNDS, the first two paragraphs only, are hereby amended to read in its entirety as follows: The CITY was allocated $377,331 in Emergency Solutions Grant Funds under the McKinney- Vento Homeless Assistance Act for fiscal year 2025-2026 from the Department of Housing and Urban Development. At the close of Fiscal Year 2024-2025, the CITY had unspent funds from the ESG Program totaling$45,595.48 and it desires to reallocate for distribution for Fiscal Year 2025-2026. The CITY agrees to pay SUBRECIPIENT when, if and to the extent federal funds are received under provisions of the Act a sum not to exceed $73,343 for SUBRECIPIENT's performance in accordance with the Budget attached hereto as "Exhibit B-1"during the period of this Agreement. The breakdown of said sum is $15,197 from Fiscal Year 2024-2025 funds under FAIN E-24-MC-06-0508, and $58,146 from Fiscal Year 2025- 2026 funds under FAIN E-25-MC-06-0508.Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided herein above. Page I of 2 A. Amount and Expenditure End Date The CITY agrees to reimburse the SUBRECIPIENT a maximum amount not to exceed $73,343 from Emergency Solutions Grant (ESG) funds, as outlined in Exhibit B-1, Final Budget, and such funds shall be expended by the SUBRECPIENT on or before June 30, 2026. SUBRECIPIENT has the ability to adjust line item amounts in the Budget with the written approval of the CITY'S Executive Director of the Community Development Agency, so long as the total Budget amount does not increase. 4. Except as modified by this First Amendment, all terms and conditions of the Agreement, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST CITY OF SANTA AN 1ZL Jennifer 11 L+`U ^ Alvaro Nunez Cit City Manager APPROVED AS TO FORM ORANGE COUNTY'S UNITED WAY SONIA R. CARVALHO City Attorney B � k -� Y- Andrea Garcia-Miller Susan B. Parks Senior Assistant City Attorney Chief Executive Officer RECOMMENDED FOR APPROVAL &6&ziove_ 4�1" Michael L. Garcia Executive Director Community Development Agency Page 2 of 2 City of Santa Ana Scope of Work Name of Organization Orange Count United Way Name of Funded Program HMIS Annual Accomplishment Goal I. Total number of unduplicated clients (Santa Ana and Non-Santa Ana Residents) anticipated to be served by the funded pro ram, named above, during the 12-month contract period. Persons II. Number of unduplicated Santa Ana residents expected to be served by the funded program during the 12-month contract period. Persons Program and Funding Description lil. Description of Work- In the space below, describe the program to be funded during the 12-month contract period. What specific activities will be undertaken during the contract period. Please be concise in your response. Only the viewable space will print. - Host user meetings for supporting service providers - Perform site visits to ensure compliance with the HMIS Policies and Procedures - Provide training and technical assistance to service providers to maximize data accuracy and quality - Complete project set-ups (adding programs, services, etc.) - Publish data quality and performance reports on the HMIS website (ochmis.ora) - Maintain current HMIS licenses for service providers - Provide the City of Santa Ana CAPER reports for HUD reporting Schedule of Performance Estimate the number of unduplicated Santa Ana residents to be served by the funded program during the 12-month contract period per quarter. (Enter number of new Santa Ana clients served each quarter. If they were served in quarter 1 do not count them again in quarter 2 Quarter 1: July 1 - September 30 Persons Quarter 2: October 1 - December 31 Persons Quarter 3: January 1 -March 31 Persons Quarter 4: April 1 -June 30 Persons 0 Total unduplicated Santa Ana Residents to be served. Schedule of Invoicing Estimate the amount of grant funds to be requested during the 12-month contract period on a quarterly basis. Quarter 1: July 1 - September 30 $18,335.00 Quarter 2: October 1 - December 31 $18,335.00 Quarter 3: January 1 -March 31 $18,336.00 Quarter 4: April 1 -June 30 $18,337.00 $ 73,343.00 Total Grant $ - Balance Exhibit A-1 Page 1 of 1 ESG Final Budget Organization Name _ Orange County United Way Program Name HMIS Expenditures Expenses Funded by Expenses Funded Total Program Total Organizational Category Santa Ana by Other Sources Budget Budget Staffing Salaries $ 61,937 $ 289,606 $ 351,543 -Pa roll Taxes $ 4,738 $ 22,161 $ 26,899 -Other Benefits $ $ 58,768 $ 58,768 Other Indirect Costs 15% $ 6,668 $ 79,262 $ 85,930 Computer Hardware $ - Computer Software $ - Travel $ - Other Program Costs $ 422,079 $ 422,079 $ $ - $ - $ - Total $ 73,343 $ 871,876 $ 945,219 $ - Balance $ - LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED (Total Funds for Program must equal Total Program Budget above) Source Amount Santa Ana $ 73,343 HUD HMIS $ 691,976 County of Orange $ 157,144 City of Garden Grove $ 5,256 City of Irvine $ 17,500 Total Funds for the Program $ 945,219 Exhibit B-1 Page 1 of 2 ESG Funded Personnel Name of Organization: Orange County United Way Name of Program HMIS Program Staff Position Title Budget Annual Hourly Rate Approximate Total Amount (only list funded positions) Category Salary 4 of Hours per Requested month serving Santa Ana Senior Manager HMIS Salaries $ 79,643 $ 38.29 26.00 $ 11,258.00 HMIS Data Analyst Salaries $ 58,136 $ 2795 121.33 $ 40,695.00 HMIS Data Analyst Salaries $ 49,920 $ 24.00 34.67 $ 9,984.00 Total ESG Requested $ 61,937.00 Exhibit B-1 Page 2 of 2