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HomeMy WebLinkAboutSANTA ANA POLICE DEPARTMENT (6) INSURANCE NOT REOVIREn WORK MAY PROCEED A-2025-2©0 CITY C1.ER,'t DATE: DEC P025 FIRST AMENDMENT TO EMERGENCY SOLUTIONS GRANT o.u)A (69) MEMORANDUM OF UNDERSTANDING WITH Bre.ttcla V Ej a (Oz) SANTA ANA POLICE DEPARTMENT THIS FIRST AMENDMENT to the above-referenced Memorandum of Understanding is entered into December 2, 2025, by and between the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("CITY") AND Santa Ana Police Department ("SUBRECIPIENT"). SUBRECIPIENT and the City shall be collectively referred to as the "Parties." RECITALS A. The Parties entered into Memorandum of Understanding No. A-2025-123-06 ("Memorandum of Understanding") whereby SUBRECIPENT agreed to serve Santa Ana through the operation of an emergency solutions program for the homeless or at-risk of homelessness of the City of Santa Ana ("said Memorandum of Understanding") via the Emergency Solutions Grant ("ESG") funds the CITY received through the United States Department of Housing and Urban Development ("Program") to the Santa Ana Police Department HEART program. B. The Parties now wish to amend the Memorandum of Understanding to increase the aggregate compensation paid by the CITY to SUBRECIPIENT,by$15,197, as a result of reallocation of a portion of unspent funds from the ESG Program at the close of Fiscal Year 2024-2025, Federal Award Identification Number(FAIN) E-24-MC-06-0508. The Parties therefore agree: 1. The Memorandum of Understanding shall be amended to include revised attached "Exhibit A-1" (Scope of Work) to replace Exhibit A, and include revised attached "Exhibit B-1" (Budget) to replace Exhibit B. 2. Paragraph 5 of the RECITALS, is hereby amended to read in its entirety as follows: The SUBRECIPIENT has agreed to be reimbursed for the above services in an amount not to exceed $72,082 in grant funding for Shelter, Outreach Services, Rapid Re-Housing or Homeless Prevention. 3. Section III, DISBURSEMENT OF FUNDS, the first two paragraphs off, are hereby amended to read in its entirety as follows: The CITY was allocated$377,331 in Emergency Solutions Grant Funds under the McKinney- Vento Homeless Assistance Act for fiscal year 2025-2026 from the Department of Housing and Urban Development. At the close of Fiscal Year 2024-2025, the CITY had unspent funds from the ESG Program totaling$45,595.48 and it desires to reallocate for distribution for Fiscal Year 2025-2026. The CITY agrees to pay SUBRECIPIENT when, if and to the extent federal funds are received under provisions of the Act a sum not to exceed $72,082 for SUBRECIPIENT's performance in accordance with the Budget attached hereto as "Exhibit B-1" during the period of this Memorandum of Understanding. The breakdown of said sum Page 1 of 2 is $15,197 from Fiscal Year 2024-2025 funds under FAIN E-24-MC-06-0508, and $56,885 from Fiscal Year 2025-2026 funds under FAIN E-25-MC-06-0508.Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided herein above. A. Amount and Expenditure End Date The CITY agrees to reimburse the SUBRECIPIENT a maximum amount not to exceed $72,082 from Emergency Solutions Grant (ESG) funds, as outlined in Exhibit B-1, Final Budget, and such funds shall be expended by the SUBRECPIENT on or before June 30, 2026. SUBRECIPIENT has the ability to adjust line item amounts in the Budget with the written approval of the CITY'S Executive Director of the Community Development Agency, so long as the total Budget amount does not increase. 4. Except as modified by this First Amendment, all terms and conditions of the Memorandum of Understanding, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Memorandum of Understanding on the date and year first written above. ATTEST CITY OF SA A ANA ennifer 11 Alvaro Nunez City Cle City Manager APPROVED AS TO FORM SUBRECIPIENT SONIA R. CARVALHO City Attorney By: 4 G i 4 4_ 1 _ Andrea Garcia-Miller Robert Rodriguez Senior Assistant City Attorney Chief of Police RECOMMENDED FOR APPROVAL w Michael L. Garcia Executive Director Community Development Agency Page 2 of 2 City of Santa Ana Scope of Work Name of Organization Santa Ana Police Department Name of Funded Program H.E.A.R.T. Annual Accomplishment Goal I. Total number of unduplicated clients(Santa Ana and Non-Santa Ana Residents)anticipated to be served by the funded prc ram, named above, during the 12-month contract period. 100 Persons Il. Number of unduplicated Santa Ana residents expected to be served by the funded program during the 12-month contract period. 50 Persons Program and Funding Description III. Description of Work-In the space below, describe the program to be funded during the 12-month contract period. What specific activities will be undertaken during the contract period. Please be concise in your response. Only the viewable space will print. Santa Ana Police Officers will contact individuals experiencing homelessness to provide the person(s)with necessary resources to help end their cycle of homelessness.The various resources will include lodging atthe Santa Ana Navigation Center,Yale Navigation Center,or other available homeless shelters and housing programs.HEART trained officers will also provide transportation services and connect individuals with mental health services along with the Orange County Psychiatric Emergency and Response Team(PERT)team members. HEART trained officers will also provide individuals with connections to medical services and drug rehabilitation programs.Through a collaborative and dedicated approach,officers will work throughout the entire City,focusing on areas regularly impacted by persons experiencing homelessness,whether reported though calls for service,citizen complaints,city officials,or visibly noticeable encampments. The full amount of the grant award will be expended as overtime with a minimum and maximum range for the overtime rates based on position title.The H.E.A.R.T.program will utilize overtime staffing as an operational necessity to avoid disrupting core patrol functions while maximizing the effectiveness of outreach efforts during those specific hours.Officers participating in the H.E.A.R.T.Program will do so voluntarily during off- duty hours,allowing for greater flexibility in contacting individuals experiencing homelessness during early mornings,late evenings,and weekends;timeframes that are critical for successful engagement,as recognized in 24 CFR§576.101. The payroll expenses that will be charged to the ESG grant will reflect overtime hours. Officers will also conduct substantial outreach efforts during regular duty hours(straight time),which will be absorbed by the Santa Ana Police Department(SAPD)and not billed to the ESG grant.This dual approach will ensure continual engagement with the homeless population without overburdening city resources or compromising public safety coverage. The SAPID will maintain timekeeping records,engagement logs,and required documentation.Furthermore,officer activity and performance outcomes will be tracked and reported. Schedule of Performance Estimate the number of unduplicated Santa Ana residents to be served by the funded program during the 12-month contract period per quarter. (Enter number of new Santa Ana clients served each quarter. If they were served in quarter 1 do not count them again in quarter 2) Quarter 1: July 1 -September 30 6 Persons Quarter 2: October 1 -December 31 17 Persons Quarter 3:January 1 -March 31 17 Persons Quarter 4:April 1 -June 30 10 Persons 50 Total unduplicated Santa Ana Residents to be served. Schedule of Invoicing Estimate the amount of grant funds to be requested during the 12-month contract period on a quarterly basis. Quarter 1: July 1 -September 30 $ - Quarter 2: October 1 -December 31 $ 24,508.00 Quarter 3: January 1 -March 31 $ 24,508.00 Quarter4:April 1 -June 30 $ 23,066.00 $ 72,082.00 Total Grant $ - Balance Exhibit A-1 Page 1 of 1 ESG Final Budget Organization Name Santa Ana Police Department Program Name H.E.A.R.T. Expenditures Expenses Funded by Expenses Funded Total Program Total Organizational Category Santa Ana by Other Sources Budget Budget Engagement Outreach OT Salaries $ 71,220 $ 2,372,560 $ 2,443,780 Case Management $ - Emergency Health Svc. Emergency Mental Svc. Transportation Other Indirect Cost $ 113 $ 113 HMIS $ 750 $ 750 $ - Total $ 72,082 $ 2,372,560 $ 2,444,642 $ - Balance $ - LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED (Total Funds for Program must equal Total Program Budget above) Source Amount Santa Ana ESG $ 72,082 City of Santa Ana $ 2,372,560 Total Funds for the Program $ 2,444,642 Exhibit B-1 Page 1 of 2 ESG Funded Personnel Name of Organization: Santa Ana Police Department Name of Program H.E.A.R.T, Program Staff Position Title Budget Minimum Maximum Approximate Total Amount (only list funded positions) Category Overtime Overtime 4 of Hours per Requested Rate Rate month serving Santa Ana Police Sergeant Overtime $ 130.24 $ 151.07 135.00 $ 20,394.45 Police Officer Overtime $ 88.13 $ 133.86 379.69 $ 50,825.05 Total ESG Requested $ 71,219.50 Exhibit B-1 Page 2 of 2 i