The URL can be used to link to this page

Home My WebLink AboutItem 17 - Ordinance Amending Chapter 2 of the Santa Ana Municipal Code Related to Procurement and Contracting Public Works Agency www.santa-ana.org/pw Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 3, 2026 TOPIC: Second Reading and Adopt an Ordinance Amending Chapter 2, Article VII of the Santa Ana Municipal Code Specifying the Procurement and Contracting Procedure for Vehicle and Vehicle Related Equipment Purchases AGENDA TITLE Second Reading and Adoption of an Ordinance Amending Chapter 2 of the Santa Ana Municipal Code as to Section 2-748 Specifying the Procurement and Contracting Procedure for Vehicle and Vehicle Related Equipment Purchases First reading January 20, 2026 City Council meeting and approved by a vote of (7-0). Legal notice published in OC Reporter on January 23, 2026. RECOMMENDED ACTION Conduct a second reading and adopt an ordinance amending Section 2-748 of Article VII, of Chapter 2 of the Santa Ana Municipal Code (SAMC) specifying the procurement and contracting procedure for vehicle and vehicle related equipment purchases. ORDINANCE NO. NS-3089 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE AS TO SECTION 2-748 SPECIFYING THE PROCUREMENT AND CONTRACTING PROCEDURE FOR VEHICLE AND VEHICLE RELATED EQUIPMENT PURCHASES GOVERNMENT CODE §84308 APPLIES: No DISCUSSION At its January 20, 2026, regular meeting, the City Council approved the first reading of an ordinance amending section 2-748 of Article VII, of Chapter 2 of the Santa Ana Municipal Code (SAMC) specifying the procurement and contracting procedure for vehicle and vehicle related equipment purchases by a vote of 7-0. The ordinance amends section 2-748 of Chapter 2 Administration, to add subsection (d) Pre-Authorization by City Council for Vehicle Purchases authorizing the City Manager to bind the City on contracts and purchases issued to successful vendors immediately following completion of competitive bidding or through justified non-bid purchases within City Council-approved not-to-exceed amounts. Second Reading and Adopt an Ordinance Amending Chapter 2, Article VII of the Santa Ana Municipal Code Specifying the Procurement and Contracting Procedure for Vehicle and Equipment Purchases February 3, 2026 Page 2 No changes to the ordinance were made by City Council. A copy of the ordinance for second reading and adoption is attached to this report as Exhibit 1. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT There is no quantifiable fiscal impact associated with the proposed ordinance. All vehicle and equipment contracts and purchases executed under the amended authority would be limited based on the annual vehicle and equipment procurement staff report approved by City Council. EXHIBIT(S) 1. Ordinance amending Chapter 2, Article VII, Section 2-748 Submitted By: Rodolfo Rosas, P.E., Acting Executive Director— Public Works Agency Approved By: Alvaro Nunez, City Manager ORDINANCE NO. NS-XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE AS TO SECTION 2-748 SPECIFYING THE PROCUREMENT AND CONTRACTING PROCEDURE FOR VEHICLE AND VEHICLE RELATED EQUIPMENT PURCHASES THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Section 1. Section 2-748 of Article VII, of Chapter 2 of the Santa Ana Municipal Code is hereby amended to add subsection (d) and read as follows: Sec. 2-748.- City manager's contracting authority. (a) Non-public works contracts. (1) The city manager is authorized to bind the city to any one (1) or more written non-public works contract, per vendor, in an amount or amounts not exceeding the sum of fifty thousand dollars ($50,000.00) per department, and per each Fiscal Year. For purposes of this section, a non-public works contract shall mean any contract not deemed to be a public works contract under subsection (b)(1). (2) The city manager is hereby authorized to bind the city on amendments to any one (1) non-public works contract when such amendment for any one (1) non-public works contract, together with any previously approved amendments for said contract, do not cumulatively amount to an increase of the city's expenditure obligation under said contract of more than twenty (20) percent of the original contract amount. (b) Public works contracts. (1) The city manager is authorized to bind the city to any one (1) or more written public works contract, per vendor, in an amount or amounts not exceeding the sum of five hundred thousand dollars ($500,000). For purposes of this section, a public works contract shall be deemed to mean a project for the erection, improvement, and/or maintenance, inspection, testing and repair of public buildings, streets, drains, sewers, or parks. (2) The city manager is authorized to bind the city to any one (1) written contract for emergency public works construction in an amount not exceeding the sum of five hundred thousand dollars ($500,000). (3) The city manager is hereby authorized to bind the city on change orders to any one (1) public works contract, when such change order for any one (1) public works contract, together with any previously approved change orders for said contract, do not Ordinance No. NS-XXX Page 1 of 3 cumulatively amount to an increase of the city's expenditure obligation under said contract of more than twenty (20) percent of the original contract amount. (c)Website access and search features. (1) All agreements approved by the City Manager shall be posted to the City's website on a quarterly basis. (2) The City's website shall provide search capabilities allowing users to search any and all agreements approved by the city manager based on words, phrases, and dollar amounts. (d) Pre-Authorization by City Council for Vehicle Purchases. (1) Upon application, the City Council may pre-authorize the City Manager to procure and execute contracts and purchases for vehicles and vehicle-related equipment. (2) An application to the City Council shall include: (A) General terms of the proposed procurement, contracts and purchases, including a description of the vehicle or equipment, proposed duration, and relevant contractual terms and conditions. (B) Detailed budget and fiscal impact for all aspects of the proposed contracts and^purchases, including the maximum to be expended, breakdown of all costs, and funding source. (C) Method or methods of procurement to be utilized, demonstrating compliance with City's Purchasing Rules and Regulations. (D) Discussion detailing the public benefit served by the proposed pre- authorization and City Manager's recommendation for approval. (3) Upon receipt of the City Manager's application and accompanying report, the City Council shall review the documentation and, if satisfied the proposed actions are in the public interest, may pre-authorize the City Manager to proceed with the procurement and execution of contracts and purchases as recommended. (4) If approved by City Council, authority pursuant to this Section shall be valid for a period of one (1) year from date of approval, unless otherwise specifically noted in the Council's Action. (5) All contracts and purchases executed pursuant to this Section shall be reported by the City Manager as outlined in Subsection (c), above. Section 2. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining Ordinance No. NS-XXX Page 2 of 3 portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 3. This Ordinance shall become effective thirty (30) days after its adoption. Section 4. The City Clerk shall certify the adoption of this Ordinance and shall cause the same to be published as required by law. ADOPTED this day of , 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: e Nellesen Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers ABSENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER L. HALL, City Clerk, do hereby attest to and certify the attached Ordinance No. NS-XXXXXX to be the original ordinance adopted by the City Council of the City of Santa Ana on 2026. Date: Jennifer L. Hall City Clerk City of Santa Ana Ordinance No. NS-XXX Page 3 of 3