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Home My WebLink AboutBOWERS MUSEUM (24) INSURAINCE NOT RECLIIRED WORK MW PROCEED tV-2026-01 S CITY CLERK DATE-j $ 70116 OTDO) AylyliKyA Milano(vz) POWERS MUSEUM Facility Use Rental Agreement SAI'D annual Llnl,lrn'cr awards& Ilerouniri in Co,cninnr rtClblE: Arta: letnufer Arcunno jarellalsr,(rt5satlta-s111;1.nr�—65'.7711.-I(3-I€i hare: WCE.Incsdat,Fvbruarr 25=I 2E12(1 {west CoLlili: lull Et'cnr time:6:0111,m-,9:01)l,m Parking: North lA:lr(Bowers 6 wtmlll& 2011,Sueel) -Guests ntusl know to ignore all posted QR codes asking For payment aliead of time to receive free parking t•111 3 If,t C.'1111cl t hart:4:00 nl 4rr11 C rlanE Ilrtl°hr: 9:30 tm At Discouat Total Datmtge Dcltusil S2,(l[)tl 11(ll,p S2 tl;l1) (mills can be held with;1 eraltd Ctedlr Clil'd) Fami1v Metnhersiu, 3131) Conl 4mentall 50 joint N. Lee Court i4,9511 (;nnt limenrin- ?0 Ncrrma Kershaw: ULULtl[illnl S'',1'5 rt3nt,limelluall' 50 Audi0-N1'iSL1i11_Sert'iteS s31irs(5-5)m) S60 per hom S I$0 lii 1 e'il >crccat4 —OP'fIONAt, rltrrl ii'ai t'i[t >eetlriry s5.51irs — S:mt per hour 51,1[)fl Rou%ekee in ,6,51u•s S46 PCf haur UdUt1Ci x3°5hrs 580 per houi 1-IaS) hirvirice Total 521199 Payment Schedule Amount: Due: Nuti-Retundablel Rental De,osic $1,095 _ _ TO BOOK Damage D msit: Hold witl►Valid Credit Card 52,000 _ HOLD Rn-k-raining lialancc: $1,095 1/25/26 Facility Ret:envatiun: I urdur n3 rexen-r an LTUIlT Llarc,m ticplixir ctlual Eli 50",1 Id';tll tarn Red re131e1 Iles nmtl lrt•paiLl up ill sigiling,lit I':leihit I';,_ Ilrural Agreenitrru- D,t,nl:t ar nel3usit: L�pon 4'\L'CU61111 VII 11W I•'ACLIlil"1 <l•lt[Ilr•tI.,gri'Lcilil°13t,rht R1111. t1:111 S3rL,•ielG to Illy,SiI L'119T1:l l":Illlt trL•CII1 L':I r1I rif I/l'Il[•Ill.3 :t .4Lnmd J un:aa c-Jcposir. slrindd d;lmagn-i,crtir r,i the pcclllis10+.the lintel:credit L.1rd will lx rlmr4cJ,and the Nlu.culn will fort-ard.I di-uilcd aet:nu116115 C111r4es It,rltc licnlcr. I f du:Bunter's card is nut valid,Elie Rumcr will ire billed fiar sach(I;un:lstcs,which trill iocEtlde an aLhatini�«arire +crt°icL LILUL�r of In""(if the lrlial bakinec due, should the premise.,1)L?left in gnntl clmdAilln,the Rulrers crrtlir card will nor he elsarge:c. "lloUld cecessit c daiiiage occur,;ucll i[ems tt'uuld be dnl'LOnlelncd And itriYilced in the Renter. I'n'mcttt nF snclt esccs.3rr d.tma:r n retlutru tirirlun?Ci d;ir:. Should the Renrtrtpte-ritIlk 641:11 d lda%4 K-Iher;h,iuld clantiaLl rl'W SIm-ml F%vilIs I)t:parttlycrEr at 71.1-56 -36 1' C;ineelllniQU:llir rental JePnsk is itemjetlind,ihle under ail L'IECLIEl75Cnlel'S. I'he:Mliscuan ITLIiil+dlc tight If,caned au evLni sltould Elie RCIA(cr fall r"r1lollpli'With.11n of the 11nik-kinns cmir mTcd in this heicilirt'L' c I1Lnr;ll Agreement ii,r Speetal PA-cau,rt'ccipi!It which i�ack-notyletiged by the Ill'IICI'r.,.;if;na ntn•hch ltl°. Cantm1ttatiun Fee: 51,095 I'Ite ttenrcr hcrLhr ackruiulcdgcs oiar rile Rcnrer had rccum.-LI mad read a copy of Elie"F-.ICihv;Use Kenral AgrU-mem•hlr Elie uric ol"I he linos ',ltlseuni of Cuitnral ,Em and accrPE+the D111diullW ulnpnscd and 9CI3e11.11e'if fees lived abi ne. The Rumor igree,to pag upon receipE ns tlnritlCltlinl Ally addini intd drlrges for C.xE:"irC wear,damage,or cxtm clean up-lurvicts cseeetlillg d1c Homage rlrposit. rtt rl;tt: See attached signatul•e page /f .ccJ 1:rcur•&Fac�liu licutil (( Revised:July2025 + (ltcilllti !.S[ lten€AI 'Ikgrerment" BOWERS MUSEUM Facility Use Rental Agreement Museum The Bowers Museum offers a venue for a variety of events. These include wedding receptions, elegant dinners, corporate functions, school dances, charity galas, and holiday patties. All facility renters will receive a complimentary Bowers Museum family-level membership valued at $130. The Facility Use Rental Agreement ("Agreement") provides the terms colder Bowers Museum rents the Museum space. Constellation Culinary Group will provide a separate contract for catering for all food and beverages. For all food and beverage needs, Constellation Culinary Group must be utilized. Availabilitv The Bowers Museum is generally available for rental Tuesday through Sunday between 8:00 a.m. and 11:00 p.m. Monday rentals are billed a minimum of$1,000, in addition to the regular facility rental fees. Special events cannot be scheduled in sorne areas of the Museum during normal operating hours(Tuesday through Sunday, 10:00 a.m.to 4:00 p.m.). All events are scheduled within the Museum's sole discretion. Every reasonable effort will be made to accommodate requests. The selection of a date does not itself hold that date indefinitely. The Museum may hold the requested date up to two weeks from initial contact with the Special Events Department. To reserve an event date, a deposit of 50% of all quoted rentals must be paid, a credit card for the damage deposit must be provided, and the Agreement must be signed. Dam me Deposit Upon execution of the Agreement, the Renter shall provide to the Museum a valid credit card to be held as a general damage deposit. Should damage occur to the Museum premises, the Renter's credit card will be charged, and the Museum will forward a detailed accounting of charges to the Renter. If the Renter's card is not valid,the Renter will be billed for such damages, which will include an administrative service charge of 10% of the total balance due. Should the premises be left in good condition acceptable to the Museum, in its sole discretion, the Renter's credit card will not be charged. Should excessive damage occur, such items will be documented and invoiced to the Renter. Payment for excessive damage is required within 15 days. Should the Renter question such charges, they should contact the Special Events Department at 714-567-3617. Animals Animals are not permitted at the Bowers Museum. The only exception is for service animals on a leash and under their owner's control as authorized by applicable law. Cancellations The 50% rental deposit is non-refundable except as specified herein. The Museum retains the option to cancel an event should the Renter fail to comply with any of the provisions contained in this Agreement. m (RenWs Initials) r Revised:J*2025 Facility Use Rental Agreement DOWERS MUSEUM Public Relations All printed materials, media announcements, and other public relations communications relating to the event are subject to the advance approval of the Museum before they are in the final printing and/or distribution stages. Staffin>s Catering, decorating, audio-visual equipment, and coordination are not part of this Agreement and must be arranged directly with the provider of such services. As part of the facility rental fees, the Museum provides security (the Muselun's entire building&courtyards)and custodial staff appropriate to the event. Catering and Alcoholic Beverages The Museum reserves the right to determine the specific areas where food and drink service is permitted. The Museum is exclusively contracted with Constellation Culinary Group for all catering needs, and Constellation must provide all food and beverages. Buyout options are available. All catering costs are separate from Museum charges. For food and beverage, contact Constellation Culinary Group at 714- 567-3630. Only catering professionals may provide service of alcoholic beverages. Alcoholic beverages may not be served to minors. The general sobriety of guests is the responsibility of the Renter. Public intoxication or other disorderly conduct, which jeopardizes the Museum in any manner, will not be tolerated and will be dealt with by the Museum Security staff. Food and beverage are prohibited in the auditorium, art galleries, Green Room,and Hsu Gallery. Smoking is also prohibited on the Museum grounds. Setup, Decnratious_gind Entertainment The Museum requires 48-hour notification of any event changes. On the day of the event, setup MUST be completed during the timeframe stated on the contract unless previously approved by the Special Events Department. All deliveries must be scheduled with the Special Events Department two weeks in advance. For events that take longer than two hours to setup (or three hours for school dances and weddings), an additional fee will be charged. Please ask vendors, staff, and/or assistants that need tables set up to place their decor to come at least 45 minutes after the contracted setup start time. Musical performances and other entertainment may take place only in certain areas. No entertainers may perform in the gallery areas without prior consent of the Special Events Department. Certificates of Insurance All third-party vendors and businesses, including those that are related to the Renter, must provide a certificate of insurance, preferably as soon as possible in case there are any errors and a new certificate must be requested, with the Bowers Museum made an additional insured in al[ instances, with minimum coverage of $1,000,000. The Museurn will provide specific requirements for these certificates of insurance and any vendor that does not provide a valid certificate of insurance that meets these requirements prior to the event WILL NOT BE GRANTED ACCESS to Museum property. y m (Rerttea's Initials _ Revised.July 2025 Facility Use Rental Agreement POWERS MUSEUM Rules to Follow Nothing can be taped, stapled, nailed, or attached to any part of the Museum property; only freestanding equipment or decorations may be used. All equipment must be itemized and a copy presented to the Special Events Department pLi.or to the date of the event. Museum property, such as artworks and Visitor Service desks, may not be moved. Rose petals and bubbles may be used only for outdoor events. Candles must be enclosed in proper holders and unscented, and candles inside the Museum must be in the middle of the tables and not on the floors. The only space inside the Museum where real candles are permitted is the John M. Lee Court; all other indoor spaces must have fake candles. Confetti, sparklers (including cold sparklers), bird seeds, and rice are not allowed. Fog machines and balloons with helium or any gas that causes the balloons to float are not allowed in any indoor space. Doorways may not be blocked. All items must be at least three feet away from the Museum artifacts. Special Lighting and Audio-Visual Equipment: No lighting can be installed unless installed by a professional lighting company authorized in advance by the Special Events Department. Should any special electrical needs be required, the Museum must be notified at least two weeks in advance. Electrical circuits are limited and special equipment requires prior approval from the Special Events Department or Maintenance Office. Breakdown and Cleanup All ddcor and/or equipment must be picked up during the breakdown timeframe stated on the contract unless advance special arrangements are made with the Special Events Department. The Renter and the Constellation Culinary Group will ensure thorough cleanup, including depositing all trash in the correct containers or carrying it away. In the event of non-compliance, the Museum will reserve the right to remove these materials at the Renter's cost and liability. At the end of the event, breakdown must be completed within the contracted breakdown time. Events that require a longer breakdown time will be charged an additional fee. Inclement Weather Plan Should rain, wind, or other inclement weather occur on the day of an event being held outdoors, guests will be moved inside to the appropriate area(s). The Museum will make every reasonable effort to accommodate events being moved indoors, but in the event that space is not available,the Renter is responsible for planning ahead to either postpone with no penalty fee or source and pay for protection from the weather i.e.: tenting,etc. Securijj Museum security applies to the Museum's entire building and courtyard areas. The Museum does t7ot provide security for its parking lots. All patrons assume the risk of any loss when they choose to park in any of the Bowers Museum parking lots. The Bowers Museum is not responsible for any damage or loss to any automobile that is parked in any of the Museum's parking lots. r fIb s r's.haitials) Revised:July2025 Facility I-Ise Rental Agreement , BOWERS MUSEUM Credit Card Authorization Agreement Name Billing address City State Lip code Contact number ❑Call ❑ Susuiess E 1-lome E-mail address For the danroage deposit,please use my: Ames MasterCard Visa S Amount For paymens,please charge my: Amex MasterCard Visa Amount Can the same credit card he used for the remaining balance due? Yes No Card number Expiration date: CVC security code: Name as it appears on the card Cardholder's signature(awst be signed,not typed in) If mailing, please return this payment to: Bowers Museum Special Events 2002 North Main Street, Santa Ana,California 92706 Revised:July 2025 Facility Use Rental Agreement IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA NN L. ALL ALVARO NUNEZ City Cler City Manager APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA R. CARVALHO City Attorney By: TAMARA BOGOSIAN Robert Rodriguez Senior Assistant City Attorney Chief of Police