HomeMy WebLinkAboutSANTA ANA UNIFIED SCHOOL DISTRICT (29) INSURANCE NOT REQUIRED N-2026-022
WORK MAY PROCEED
CITY CLERK
DATE. F'ES 0 4 2026
O1 Librgr1 (0) MEMORANDUM OF UNDERSTANDING BETWEEN
Dy nod[ fo Cpz} CITY OF SANTA ANA AND
SANTA ANA UNIFIED SCHOOL DISTRICT
This Memorandum of Understanding ("MOU") is entered into on this :1 t day of
2026 by and between Santa Ana Unified School District, (hereinafter referred to as
"SAUSD' or "District") and the City of Santa Ana, a charter city and municipal corporation
"City"), on behalf of the Santa Ana Public Library (hereinafter referred to as "City" or "SAPL").
ARTICLE I. RECITALS
A. The SAPL and the SAUSD have a long tradition of collaborating to meet the needs of
students within the City in achieving their academic goals.
B. In partnership and collaboration between SAUSD and SAPL, the Student Success Library
Card Program and the Bookmobile services will improve age-appropriate library access
to underserved students in Santa Ana.
C. The vision of the Student Success Library Card Program is to provide SAUSD students
easy access to the SAPL' s resources such as physical materials and online resources
such as downloadable e-books, magazines, audiobooks, and video streaming.
D. The vision of the Bookmobile services is to promote love of reading, support academic
success, and bring new technology and hands-on educational programming and
activities directly to SAUSD students.
ARTICLE 11. PURPOSE
The SAPL and the SAUSD agree to work collaboratively as outlined in this MOU to issue a
Student Success Library Card to all students in the SAUSD and develop programming and
activities that the bookmobile will conduct at the schools.
ARTICLE Ill. TERM
The term of this MOU shall commence on the last date all required signatures are obtained and
shall continue in force and effect for a period of two (2) years. This MOU shall terminate
without cause upon thirty (30) days written notice from either PARTY to the other PARTY
stating that PARTY's intent to terminate this MOU.
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ARTICLE IV. SCOPE OF WORK FOR STUDENT SUCCESS LIBRARY CARD
A. Student Success Library Card Program
1. Student Success Library Card will use the student's SAUSD issued identification
number or Student ID as the Student Success Library Card account number. The
SAPL will not issue a physical library card since by default students will use their
school issued Identification number or Student ID to check out library materials or to
access electronic resources.
2. The Student Success Library Card will provide access to all electronic resources
offered by SAPL, including online databases and downloadable e-books, audiobooks,
magazines, and video streaming.
3. The Student Success Library Card will have limited borrowing privileges of physical
materials and will be limited to five(5) books,which must be returned before
additional books will be allowed to be checked out.
4. Overdue fines or other fees will not be charged on any materials checked out with
the Student Success Library Card.
5. The SAPL will waive existing fines/fees if students already have a card in order to
give them a new library card, and a fresh start.
B. Library Operating Responsibilities
1. Work jointly with the SAUSD to develop information that describes the Student
Success Library Card program to parents or legal guardians.
2. Work jointly with the SAUSD to provide training and information as needed to
SAUSD librarians and administrators regarding the Student Success Library Card
program and library services.
3. Provide reasonable sufficient time for SAPL staff to visit local SAUSD schools as
needed to provide information on the Student Success Library Card program.
4. Provide student data confidentiality and privacy.
5. Import the data provided by SAUSD into the SAPL's integrated library system after
verifying those students are not already in the database.
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C. SAUSD Operating Responsibilities
1. Include a letter of introduction to the Student Success Library Card program in all
registration packets for students, which allows parents or guardians to opt-out of
the program by signing a form and returning it to their child's school main office.
2. Work jointly with the SAPL to develop and distribute information content that
describes the Student Success Library Card program to parents or legal guardians.
3. Produce and distribute handouts and website information to parents or legal
guardians to create awareness of the program.
4. Work jointly with the SAPL to provide training and information to SAUSD librarians
and administrators regarding the program.
5. Provide SAUSD student data to the SAPL's integrated library system via a secure
electronic delivery method. Such shared student data shall consist of participating
student's name, student ID number, home address,grade, school, and the student's
parent's/guardian's phone number and/or email address.
ARTICLE V.SCOPE OF WORK FOR BOOKMOBILE SERVICES
A. Bookmobile Services
1. Provide mobile materials checkout, library card registration and general circulation
functions.
2. Offer access to computers,technology and recreational STREAM based
learning activities for students.
3. In partnership,and as a shared responsibility with SAUSD staff,
work collaboratively to provide and ensure only age-appropriate
access to library materials collections on the Bookmobile.
4. Provide built-in Wi-Fi hotspot.
5. Offer laptops and/or tablets for library programming and patron use.
6. Visits at elementary school sites will only include children's materials(reviewed for
K-8).
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B. Library Operating Responsibilities
1. Work jointly with SAUSD to develop information that describes Bookmobile services
to parents or legal guardians.
2. Work jointly with SAUSD to develop STREAM related programming and activities for
students.
3. Pay and be responsible for all operating costs related to the Bookmobile services
such as staffing, equipment and materials for STREAM related programming.
C. SAUSD Operating Responsibilities
1. Work jointly with the SAPL to develop and distribute information content that
describes the Bookmobile services to parents or legal guardians.
2. Provide input to the SAPL for STREAM related programming and activities that the
Bookmobile will conduct at the schools.
3. Provide suggestion and recommendation of locations and times for the bookmobile
to visit schools.
4. School staff will supervise students using the bookmobile during school hours.
ARTICLE VI. KEY OFFICIALS
Key officials for the administration of this MOU shall be:
SAPL: Brian Sternberg, Library Director
City ofSanta Ana
26 Civic Center Plaza (M-42)
Santa Ana, CA 92702
Lynn Nguyen, Principal Librarian
City of Santa Ana
26 Civic Center Plaza (M-42)
Santa Ana, CA 92702
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n'
SAUSD: Michael Esparza, Director of Purchasing
Santa Ana Unified School District
1601 E. Chestnut Ave
Santa Ana, Ca 92701
Tamara Davis, District Librarian
Santa Ana Unified School District
1601 E. Chestnut Ave
Santa Ana, Ca 92701
ARTICLE VII.TERMINATION
Either Party may terminate this Agreement by providing thirty (30) days written notice to the
other Party.
ARTICLE VIII. LIABILITY AND INDEMNIFICATION
A. District shall defend, indemnify and save and hold harmless City, its officers, officials,
employees,and agents from and against any and all liability, loss,damage,expense, costs
(including without limitation costs and fees of litigation of any nature)arising out of or in
connection with District's performance of this Agreement or District's failure to comply with
any of District's obligations contained in the Agreement caused by District, its officers, agents or
employees except such loss or damage which was caused by the sole negligence or willful
misconduct of City. In the event City is named as codefendant, District shall notify City of such
fact and shall represent City in such legal action unless City undertakes to represent Itself as
codefendant in such legal action, in which case City shall bear its own litigation costs, expenses
and attorney's fees,
B. City shall defend, indemnify and save and hold harmless District, its officers, officials,
employees, and agents from and against any and all liability, loss, damage, expense, costs
(including without limitation costs and fees of litigation of any nature)arising out of or in
connection with City's performance of this Agreement or City's failure to comply with any of
City's obligations contained in the Agreement caused by City, its officers, agents or employees
except such loss or damage which was caused by the sole negligence or willful misconduct of
District. In the event District is named as codefendant, City shall notify District of such fact and
shall represent District in such legal action unless District undertakes to represent itself as
codefendant in such legal action, in which event District shall bear its own litigation costs,
expenses and attorney's fees.
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ARTICLE IX. INSURANCE
Both the City and the District shall maintain,for the period covered by this Agreement, at their
own respective costs,their own respective policy or policies of general liability insurance and
property insurance. Each Party waives subrogation of its insurance coverage for the other
entity. Self-insurance authorized by state law and/or maintained by the City or the District in
the regular course of business for its other activities shall satisfy this requirement.
{Signature Page Follows}
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IN WITNESS WHEREOF, the parties have executed this Data Sharing Agreement as of the last
day noted below.
ATTEST: CITY OF
r.
SANTWANA
AE- HA L XLVARO NUNE
City Cler
City Manager
APPROVED AS TO FORM: SANTA ANA UNIFIED SCHOOL
SONIA R. CARVALHO DISTRICT:
City Attorney
7A
Jonathan T. Marti ez Michael Esparza
Assistant City Attorney Director of Purchasing
RECOMMENDED FOR APPROVAL:
Brian wrrb�,ig(Oct 21.2025 1T46 27 PDT)
Brian Sternberg
Library Services Director
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