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Agenda Packet_2026-03-03
City Council Meeting Packet March 3, 2026 REGULAR OPEN MEETING - 5:30 PM CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 0-. Valerie Amezcua Mayor Thai Viet Phan Benjamin Vazquez Councilmember—Ward 1 Councilmember- Ward 2 Jessie Lopez Phil Bacerra Councilmember-Ward 3 Councilmember- Ward 4 Johnathan Ryan Hernandez David Penaloza Councilmember-Ward 5 Mayor Pro Tern-Ward 6 Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Alvaro Nunez Jennifer L. Hall City Attorney City Manager City Clerk In compliance with the Americans with Disabilities Act(ADA), if you need special assistance to participate in this Meeting, ®contact Michael Ortiz,City ADA Program Coordinator,at(714)647-5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.The City Council agenda and supporting documentation can be found on the City's website—www.santa-ana.org/agendas-and-minutes. City Council 1 3/3/2026 CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision -The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate - Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility - Innovation • Transparency Code of Ethics and Conduct- At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: - Integrity• Honesty• Responsibility • Fairness • Accountability• Respect • Efficiency City Council 2 3/3/2026 Members of the public may attend the City Council meeting in-person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS — Members of the public who wish to address the City Council on items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: • MAILING OPTION written communications — Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M-30, Santa Ana, CA 92701. All written communications received via mail two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • SENDING E-MAIL OPTION — Public comments may be sent via email to the City Clerk's office at eComment(a)santa-ana.orq. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • LIVE VIRTUAL OPTION —As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/m/315965149. To join the Conference Call: Dial (669) 900- 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) agenda/general comments or ii) public hearing items. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller's phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. • IN-PERSON OPTION - Members of the public can provide in-person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in-person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a "Request to Speak" card by 5:45 p.m. for designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. City Council 3 3/3/2026 The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON-AGENDA ITEMS (GENERAL PUBLIC COMMENT)—You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN-PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 5:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 2. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS—You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN-PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak. TRANSLATION SERVICES - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish-to-English) in addition to those wishing to address the City Council at the podium. La ciudad provee servicios de interpretaci6n al espanol en las juntas del Consejo. La interpretaci6n simultanea al espanol se ofrece por medio del use de audifonos y la interpretaci6n consecutiva (espanol a ingl6s) tambi6n esta disponible Para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball+) or download a pdf(the cloud symbol with the down arrow , ). City Council 4 3/3/2026 CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Thai Viet Phan Benjamin Vazquez Mayor Pro Tern David Penaloza Mayor Valerie Amezcua City Manager Alvaro Nunez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Police Chaplain ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1. Certificates of Recognition presented by Mayor Pro Tern Penaloza to the Saddleback High School Women's Soccer Team in Honor of Women's History Month 2. Certificates of Recognition presented by Councilmember Bacerra to the Valley High School Women's Wrestling Team in Honor of Women's History Month 3. Certificates of Recognition presented by Councilmember Hernandez to the Santiago High School Women's Tennis Team in Honor of Women's History Month 4. Certificates of Recognition presented by Councilmember Lopez to Santa Ana High School Women's Wrestling Team in Honor of Women's History Month 5. Certificates of Recognition presented by Councilmember Phan to Los Amigos High School Women's Water Polo Team in Honor of Women's History Month 6. Certificates of Recognition presented by Councilmember Vazquez to Valley High School Women's Basketball Team in Honor of Women's History Month PUBLIC COMMENTS — Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. City Council 5 3/3/2026 I CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 7 through 19 and waive reading of all resolutions and ordinances. 7. Excused Absences Department(s): City Clerk's Office Recommended Action: Excuse the absent members. 8. Minutes from the Regular Meeting of February 17, 2026 Department(s): City Clerk's Office Recommended Action: Approve minutes. 9. Boards and Commissions Biannual Attendance Report for July Through December 2025 Department(s): City Clerk's Office Recommended Action: 1. Receive and file Boards and Commission Biannual Attendance report. 2. Provide direction to staff, if/as needed. 10. City of Santa Ana 2025 General Plan Annual Progress Report Department(s): Planning and Building Agency Recommended Action: 1. Receive and file the City of Santa Ana 2025 General Plan Annual Progress Report. 2. Direct staff to submit the City of Santa Ana 2025 General Plan Annual Progress Report to the State of California Department of Housing and Community Development (HCD) and the Office of Planning and Research (OPR). 11. Agreement with Cintas Corporation No. 3 for Uniform Rental and Workplace Solutions Services (Specification No. 25-035) (General Fund & Non-General Fund) Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute an agreement with Cintas Corporation No. 3 to provide Uniform Rental and Workplace Solution Services in an amount not to exceed $858,000 for a term beginning March 3, 2026, and expiring March 2, 2028, with provisions for three (3), one-year extensions (Agreement A-2026-XXX). City Council 6 3/3/2026 12. Agreement with PWW Advisory Group, LLC for Consultant Services to Conduct a Citywide Standards of Coverage / Emergency Medical Services Study (Specification No. 25-136) (General Fund) Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute an agreement with PWW Advisory Group, LLC to conduct a Standards of Coverage/ Emergency Medical Services Study in an amount not to exceed $154,983 for a term beginning March 3, 2026 and expiring March 2, 2027, with provisions for one 1-year extension (Agreement No. A-2026-XXX). 13. Purchase Order Contract to CDW Government LLC for SolarWinds Maintenance and Support Renewal (Specification No. 26-009) (Non-General Fund) Department(s): Information Technology Recommended Action: Award Purchase Order Contract to CDW Government LLC, for SolarWinds Maintenance and Support Renewal for a three-year term, beginning December 18, 2025 and expiring December 17, 2028, in a total amount not to exceed $101,570. 14. Renewal of Agreement with Infor (US), LLC for Lawson Financial System Maintenance and Support (Non-General Fund) Department(s): Information Technology Recommended Action: Authorize the City Manager to execute a renewal form for the agreement with Infor (US), LLC for Lawson financial system maintenance and support to extend the term for a one-year period for an amount of$352,579 beginning July 1, 2026 through June 30, 2027, with two (2) one-year optional renewals, for a total amount of$1,122,471 (Agreement No. A-2026-XXX). 15. Amendment to Agreement with Governmentjobs.com Inc. dba NEOGOV for Software Maintenance and Support (Non-General Fund) Department(s): Information Technology Recommended Action: Authorize the City Manager to execute Amendment No. 11 to Contract No. 980603 to increase the total not to exceed of the agreement with Govern mentjobs.com Inc. dba NEOGOV for software maintenance and support services by $101,329 and extend the term for a one-year period beginning April 1, 2026 through March 31, 2027 (Agreement No. A-2026-XXX). 16. Agreement with Santa Ana Golf, LLC, a Wholly Owned Subsidiary of CourseCo, Inc., for River View Golf Course Management Services (Specification No. 26-002) (Non- General & General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Authorize the City Manager to execute an agreement with City Council 7 3/3/2026 CourseCo, Inc. to provide management services for the River View Golf Course in an amount not to exceed $3,083,377 which includes a 3% annual CPI adjustment, an incentive fee equal to 10% of Gross Operating Income above an established baseline threshold with a maximum cap of 50% of the annual management fee, as defined in the Agreement, for a term effective March 3, 2026, with operations commencing May 1, 2026, and expiring June 30, 2031, with provisions for two, five-year extensions expiring June 30, 2041 (Agreement No. A-2026-XXX). 2. Approve an appropriation adjustment to make a payment in the amount of $395,000 to the Golf Course Enterprise Fund (Fund 112)from the General Fund spendable fund balance (Fund 011) to provide initial working capital for operations of the golf course, which will be repaid from Golf Course revenue. (Requires five affirmative votes) 3. Approve an appropriation adjustment to budget the remaining two months of the 2025-2026 fiscal year, which will recognize $729,950 in Golf Course revenue account (no. 11213002-57990) and appropriate the same to the Golf Course expenditure accounts (no. 11213200-Various). (Requires five affirmative votes) 17. Cooperative Cost Reimbursement Agreement with the City of Costa Mesa and Award a Construction Contract to Onyx Paving Company, Inc. for the Construction of the Fairview Street Rehabilitation from Southern City Limits to Alton Avenue Project (Project No. 21-6978) (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute a Cooperative Cost Reimbursement Agreement with the City of Costa Mesa for improvements on Fairview Street within the Costa Mesa jurisdiction from Southern City Limits to Alton Avenue (Agreement No. A-2026-XXX). 2. Approve an appropriation adjustment recognizing $96,000 in cost reimbursements from the City of Costa Mesa into the Select Street Construction, Expense Reimbursement revenue account (No. 05917002-57000), and appropriate the same amount to the Select Street Construction, Improvements Other Than Buildings expenditure account (No. 05917660-66220) for the Fairview Street Rehabilitation from Southern City Limits to Alton Avenue Project. (Requires five affirmative votes) 3. Approve an amendment to the Fiscal Year 2025-26 Capital Improvement Program to include an additional $96,000 in construction funds for the Fairview Street Rehabilitation from Southern City Limits to Alton Avenue Project (No. 21-6978). 4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $3,410,000, which includes $2,728,000 for the construction contract, $409,200 for contract administration, inspection, and testing, and a $272,800 for unanticipated or unforeseen work. 5. Award a construction contract to Onyx Paving Company, Inc. the lowest responsive bidder, in accordance with the base bid and alternates in the amount of$2,728,000, subject to change orders, for construction of the Fairview Street Rehabilitation from City Council 8 3/3/2026 Southern City Limits to Alton Avenue Project (No. 21-6978), for a term beginning March 3, 2026, and authorize the City Manager to execute the contract. 6. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2026-3 will be filed for Project No. 21-6978. 18. Award a Construction Contract to R.J. Noble Company for the Construction of the Grand Avenue Rehabilitation from Edinger Avenue to McFadden Avenue Project (Project No. 23-6700) (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,243,213, which includes $994,570 for the construction contract, $149,186 for contract administration, inspection, and testing, and a $99,457 for unanticipated or unforeseen work. 2. Award a construction contract to R.J. Noble Company, the lowest responsible bidder, in accordance with the base bid in the amount of$994,570, subject to change orders, for construction of the Grand Avenue Rehabilitation from Edinger Avenue to McFadden Avenue Project (No. 23-6700), for a term beginning March 3, 2026, and authorize the City Manager to execute the contract. 3. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2023-91 will be filed for Project No. 23-6700. 19. Second Reading and Adoption of an Ordinance Prohibiting Anti-Competitive Automated Rent Price-Fixing First reading February 17, 2026 City Council meeting and approved by a vote of(6-0- 1) (Mayor Amezcua absent). Published in the OC Reporter on February 18, 2026. Department(s): Community Development Agency Recommended Action: Conduct a second reading of and adopt an ordinance of the City Council approving Ordinance No. NS-3090 to add Article XXIV to Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code prohibiting anti- competitive automated rent price fixing software. ORDINANCE NO. NS-3090 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA PROHIBITING ANTI-COMPETITIVE AUTOMATED RENT PRICE FIXING **END OF CONSENT CALENDAR** City Council 9 3/3/2026 I BUSINESS CALENDAR 20. Proposed Fiscal Year 2025-26 Mid-Year Budget Update, Appropriation Requests, Workforce Changes, and Capital Improvement Program Amendment Department(s): Finance and Management Services Recommended Action: 1. Receive and file the FY2025-26 Mid-Year Budget Update. 2. Approve the recommended Appropriation Adjustments. (Requires five affirmative votes) 3. Adopt RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND THE CURRENT FISCAL YEAR 2025-26 (FY25-26)ANNUAL BUDGET TO ADJUST FULL-TIME POSITIONS IN THE FINANCE & MANAGEMENT SERVICES AGENCY, LIBRARY SERVICES, THE PLANNING AND BUILDING AGENCY, AND THE PUBLIC WORKS AGENCY, INCLUDING ADDITIONS, REALLOCATIONS, AND/OR DELETIONS 4. Approve an amendment to the Fiscal Year 2025-26 Capital Improvement Program to include $52,637,445 of carryover funding for various projects. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS — Members of the public may address the City Council on each of the Public Hearing items. 21. Public Hearing - Zoning Ordinance Amendment No. 2026-01 to Amend Portions of Chapter 41 (Zoning) Relating to Smoke Shop Establishments and a Resolution to Amend the Miscellaneous Fees Schedule for the Fiscal Year 2025-2026 to Establish a Planning and Building Agency Fee for Smoke Shop Inspections and a Police Department Fee for Smoke Shop Inspections Legal notice published in the OC Reporter on February 20, 2026. Department(s): Planning and Building Agency Recommended Action: 1. Adopt an ordinance approving Zoning Ordinance Amendment No. 2026-01 to amend several sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) relating to definitions, location, permitting, development standards, and operational requirements for smoke shop establishments; and ORDINANCE NO. NS-XXXX entitled ZONING ORDINANCE AMENDMENT NO. 2026-01 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA City Council 10 3/3/2026 AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO SMOKE SHOP ESTABLISHMENTS AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15060(c)(2), SECTION 15060(c)(3), AND SECTION 15061(b)(3), read by title only and waive further reading 2. Adopt a resolution to establish a Planning and Building Agency Smoke Shop Inspection fee and a Police Department Smoke Shop Inspection fee. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING FEES FOR PLANNING AND BUILDING AGENCY SMOKE SHOP INSPECTIONS AND POLICE DEPARTMENT SMOKE SHOP INSPECTIONS 22. Public Hearing — General Plan Amendment No. 2025-01 and Amendment Application No. 2025-02 for the Santa Ana Zoo Overflow Parking Lot Rezone (1801 East Chestnut Avenue) Legal notice published in the OC Reporter on February 20, 2026 and notices mailed on the same date. Department(s): Public Works Agency, Planning and Building Agency Recommended Action: 1. Certify the Final Initial Study and Mitigated Negative Declaration (ER No. 2025-119 and SCH No. 2025121015) for the Project; 2. Adopt a Mitigation Monitoring and Reporting Program for the Project; 3. Adopt a resolution approving General Plan Amendment No. 2025-01; and RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING GENERAL PLAN AMENDMENT NO. 2025- 01 TO CHANGE THE GENERAL PLAN LAND USE DESIGNATION FOR THE PROPERTY LOCATED AT 1801 EAST CHESTNUT AVENUE AND RECOGNIZED AS ASSESSOR PARCEL NUMBER 402-212-01 FROM OPEN SPACE (OS) TO GENERAL COMMERCIAL (GC) 4. Conduct a first reading and adopt an ordinance approving Amendment Application No. 2025-02. ORDINANCE NO. NS-XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2025-02 TO CHANGE THE ZONING DESIGNATION FOR THE PROPERTY LOCATED AT 1801 EAST CHESTNUT AND RECOGNIZED AS ASSESSOR PARCEL NUMBER 402-212-01 FROM GENERAL AGRICULTURAL (A-1) TO GENERAL COMMERCIAL (C-2); read by title only and waive further reading. CITY MANAGER COMMENTS City Council 11 3/3/2026 COUNCIL COMMENTS AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT—Adjourn the City Council meeting. Future Items 1. Public Hearing: Water and Sewer Rates 2. Public Hearing: FY26/27 Housing Authority Annual Plan 3. Public Hearing: FY26/27 Annual Action Plan with CDBG Nonprofit Funding Recommendations POSTING STATEMENT: On February 24, 2026, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa-ana.org/agendas-and-minutes. City Council 12 3/3/2026 DRAFT Minutes of the Regular Meeting of the City Council City of Santa Ana, California `w.Y sv February 17, 2026 CLOSED SESSION MEETING - 4:00 P.M. REGULAR OPEN MEETING - 5:30 P.M. (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CLOSED SESSION CALL TO ORDER MINUTES: Mayor Pro Tem Penaloza called the Closed Session meeting to order at 4:18 P.M. ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Thai Viet Phan Benjamin Vazquez Mayor Pro Tern David Penaloza Mayor Valerie Amezcua City Manager Alvaro Nunez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall CITY COUNCIL 1 FEBRUARY 17, 9n96 City Council 8 - 1 3/3/2026 ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Bacerra, Phan, and Vazquez, and Mayor Pro Tem Penaloza were present. Councilmembers Hernandez and Lopez joined during Closed Session. Mayor Amezcua was absent. ADDITIONS\DELETIONS TO CLOSED SESSION MINUTES: None. PUBLIC COMMENTS-- Members of the public may address the City Council on Closed Session items. MINUTES: None. RECESS — City Council will recess to Closed Session for the purpose of conducting regular City business. MINUTES: Mayor Pro Tem Penaloza recessed to consider the Closed Session items at 4:19 P.M. CLOSED SESSION ITEMS—The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL — POTENTIAL INITIATION OF LITIGATION pursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9: Two (2) cases 2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: a. Hermila Arroyo v. City of Santa Ana, et. al., Orange County Superior Court Case No. 30-2024-01411763-CU-PA-WJC b. Corey Slayton v. City of Santa Ana, et al., Orange County Superior Court Case No. 30-2021-01204216-CU-OE-WJ c. Anthony Cardenal v. City of Santa Ana, Orange County Superior Court Case No. 30-2022-01293127 d. John Kachirisky v. City of Santa Ana, Orange County Superior Court Case No. 30-2023-01348299 e. Manuel Moreno v. City of Santa Ana, Orange County Superior Court Case No. 30-2024-01372127 CITY COUNCIL 2 FFBRUARY 17, 2n26 City Council 8 - 2 3/3/2026 f. Nelson Menendez v. City of Santa Ana, Orange County Superior Court Case No. 30-2023-01339537 g. Judith Valdez v. City of Santa Ana, Orange County Superior Court Case No. 30-2023-01359457 h. Santa Ana Police Officers Association and Gerry Serrano v. City of Santa Ana, Orange County Superior Court Case No. 30-2021-01230129 i. Gerry Serrano v. City of Santa Ana, Orange County Superior Court Case No. 30-2023-01330782 MINUTES: At 5:56 P.M., Councilmember Phan recused herself from Closed Session Item No. 1 due to a conflict of interest regarding her employer, Rutan & Tucker, and she left the room. RECONVENE—City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER MINUTES: Mayor Pro Tem Penaloza reconvened the City Council Meeting to order at 6:41 P.M. ATTENDANCE Councilmembers Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Thai Viet Phan Benjamin Vazquez Mayor Pro Tem David Penaloza Mayor Valerie Amezcua City Manager Alvaro Nunez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Bacerra, Hernandez (arrived at 6:50 P.M.), Lopez (arrived at 6:50 P.M.), Phan, and Vazquez, and Mayor Pro Tem Penaloza were present. Mayor Amezcua was absent. PLEDGE OF ALLEGIANCE Mayor Pro Tem Penaloza WORDS OF INSPIRATION Bob Barnett, Police Chaplain CITY COUNCIL 3 FEBRUARY 17, 2n26 City Council 8 - 3 3/3/2026 ADDITIONS\DELETIONS TO THE AGENDA MINUTES: None. CEREMONIAL PRESENTATIONS 1. Certificates of Recognition presented by Councilmember Bacerra to David Moreno and Ismael Guevara for Heroic Actions MINUTES: Councilmember Bacerra presented certificates of recognition to David Moreno and Ismael Guevara for heroic actions. 2. Certificate of Recognition presented by Councilmember Lopez to Arelli Munguia for Exceptional Service to the Community MINUTES: Councilmember Lopez presented a certificate of recognition to Arelli Munguia for exceptional service to the community. 3. Proclamation presented by Councilmember Phan to Thai Nguyen in recognition of 2026 TET Lunar New Year MINUTES: Councilmember Phan presented a proclamation to Thai Nguyen in recognition of 2026 TET Lunar New Year. CLOSED SESSION REPORT—The City Attorney will report on any action(s)from Closed Session. MINUTES: Chief Assistant City Attorney Laura Rossini stated there was no reportable action. PUBLIC COMMENTS--Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items. MINUTES: City Clerk Jennifer L. Hall reported out the summary of email comments received: (12) non-agenda comments. The following speakers addressed City Council in-person: 1. Tom Frazier requested the Council consider Strong Towns for the First Street Multimodal Boulevard project, spoke in opposition to One Broadway Plaza, and addressed ICE enforcement in the City. 2. Manuel Avila spoke regarding his prophecy. 3. Johan Lopez spoke regarding preventative care and free dental care in the community, and requested the City announce the free resource to the community. CITY COUNCIL 4 FFBRUARY 17, 9n96 City Council 8 - 4 3/3/2026 4. Karla Alvarado spoke regarding homelessness and requested assistance in her housing situation. 5. Krystal Gallegos expressed concern regarding the One Broadway Plaza project 6. Victor Fuentes spoke regarding his living situation, unjust conditions he and his neighbors are subjected to, and potential eviction. The following speaker addressed City Council via teleconference: 7. Victor Mendez spoke regarding Agenda Item Nos. 8 and 19. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 4 through 15 and waive reading of all resolutions and ordinances. MINUTES:At 7:30 P.M., the Consent Calendar was considered. City Attorney Sonia Carvalho reported Councilmember Phan's recusal from Closed Session Item No. 1 due to a conflict of interest regarding her employer Rutan and Tucker. MOTION: Councilmember Bacerra moved to approve Consent Calendar Item Nos. 4 through 15, seconded by Councilmember Hernandez. The motion carried, 6-0-0-1, by the following roll call vote: AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA NOES: NONE ABSTAIN: NONE ABSENT: MAYOR AMEZCUA Status: 6-0 —0— 1 — Pass 4. Excused Absences Department(s): City Clerk's Office Recommended Action: Excuse the absent members. CITY COUNCIL 5 FFBRUARY 17, 9n96 City Council 8 - 5 3/3/2026 5. Minutes from the Special Meetings of January 23, 2026 and January 26, 2026 and Regular Meeting of February 3, 2026 Department(s): City Clerk's Office Recommended Action: Approve minutes. 6. Quarterly Report of Contracts up to $50,000 for Non-Public Works and up to $500,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts entered into between October 1, 2025 to December 31, 2025. 7. Receive and File Quarterly Report of Investments as of December 31, 2025 Department(s): Finance and Management Services Recommended Action: Receive and file. 8. Report of Settlements up to $50,000 for General Liability Claims and up to $150,000 for Worker's Compensation Claims Authorized by the City Manager, City Attorney, and Human Resources Director as Permitted by City Council Resolution 2018-045 Department(s): Human Resources Recommended Action: Receive and file Report of Settlements entered into between July 1, 2021 to December 31, 2025. 9. Agreement for Legal Counsel Services with Horvitz & Levy LLP (General Fund) Department(s): City Attorney's Office Recommended Action: Authorize the City Manager to execute a legal services agreement with the law firm of Horvitz & Levy LLP for legal services for appellate and litigation legal services for the period of February 17, 2026 until February 16, 2028, with an option to extend for up to one year, in an amount not to exceed $275,000 (Agreement No. A-2026-017). 10.Agreement with California Forensic Phlebotomy, Inc. for Blood Technician Services (Specification No. 25-135) (General Fund) Department(s): Police Department CITY COUNCIL 6 FFBRUARY 17, 2026 City Council 8 - 6 3/3/2026 Recommended Action: Authorize the City Manager to execute an agreement with California Forensic Phlebotomy, Inc. to provide blood technician services for a term beginning on March 5, 2026 and expiring March 4, 2029, with provisions for two, one-year extensions in an amount not to exceed $374,030 (Agreement No. A- 2026-018). 11.Purchase Order Contract to Magnet Forensics, LLC for Digital Forensic Annual License Subscription (Specification No. 26-010) (General & Non- General Fund) Department(s): Police Department Recommended Action: Authorize a Purchase Order to Magnet Forensics, LLC for digital forensic annual license subscription for a one-year term beginning February 21, 2026 and expiring February 20, 2027, in an amount not to exceed $61,395. 12.Purchase Order Contracts to AM Signal, LLC, Econolite Control Products, Inc., NexTech Systems, Inc., and Western Systems, Inc. for Traffic Signal Control Devices (Specification No. 25-141) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Award Aggregate Purchase Order Contracts to vendors listed below for traffic signal control devices on an as-need basis, in a total aggregate amount not to exceed $200,000, for a one-year term beginning February 17, 2026 through February 16, 2027, with provisions for four, one-year renewal options for a total aggregate amount not to exceed $1 ,000,000 over a five-year period. Vendor Location M Signal, LLC Littleton, CO Econolite Control Products, Inc. Anaheim, CA NexTech Systems, Inc. Irvine, CA Western Systems, Inc. Everett, WA 13.Award an Agreement to Creative Outdoor Advertising of America, Inc., for Management of Advertising Services at Bus Stops (Specification No. 25-107) (General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager or designee to execute an agreement with Creative Outdoor Advertising of America, Inc., to sell space to advertisers at bus stops throughout the City for a term beginning February 17, 2026, and expiring February 16, 2029, with provisions for two, one-year extensions (Agreement No. A-2026-019). CITY COUNCIL 7 FFBRUARY 17, 2026 City Council 8 - 7 3/3/2026 14.Award of a Construction Contract to Excel Paving Co. for the Construction of the Bristol Street and Memory Lane Intersection Improvements Project (Project No. 17-6883) (General & Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment to recognize $200,000 of spendable fund balance in the Public Works Water Revenue and Water Utility Capital, Transfer from Fund 060 revenue accounts, and appropriate to the Water — Interfund Transfer, Transfer to Fund 066 and Water Utility Capital Projects, Water Capital Project expenditure accounts (Requires five affirmative votes). 2. Approve an amendment to the Fiscal Year 2025-2026 Capital Improvement Program to include an additional $200,000 in construction funds for the Bristol Street and Memory Lane Intersection Improvements Project (No. 17-6883). 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,362,238, which includes $1,889,790 for the construction contract, $283,469 for contract administration, inspection, and testing, and $188,979 for unanticipated or unforeseen work. 4. Award a construction contract to Excel Paving Co., the lowest responsible bidder, in accordance with the base bid in the amount of $1,889,790, subject to change orders, for construction of the Bristol Street and Memory Lane Intersection Improvements Project (No. 17-6883), for a term beginning February 17, 2026, and authorize the City Manager to execute the contract. 15.Award of a Construction Contract to GEMS Environmental Management Services, Inc. to Construct the Fire Station 71 Fuel Station Replacement Project (Project No. 24-6054) (General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Fiscal Year 2025-2026 Capital Improvement Program to include an additional $935,150 in construction funds for the Fire Station 71 Fuel Station Replacement Project (Project No. 24-6054). 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $935,150, which includes $748,120 for the construction contract, $112,218 for contract administration, inspection, and testing, and $74,812 for unanticipated or unforeseen work. 3. Award a construction contract to GEMS Environmental Management Services, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $748,120, subject to change orders, for construction of the Fire Station 71 Fuel Station Replacement Project (Project No. 24-6054), for a term CITY COUNCIL 8 FEBRUARY 17, 9n96 City Council 8 - 8 3/3/2026 beginning February 17, 2026, and authorize the City Manager to execute the contract. 4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2026-15 will be filed for Project No. 24-6054. **END OF CONSENT CALENDAR** BUSINESS CALENDAR MINUTES:At 7:32 P.M., the Business Calendar was considered. 16.Ordinance Prohibiting Anti-Competitive Automated Rent Price-Fixing Department(s): Community Development Agency Recommended Action: Adopt an ordinance of the City Council prohibiting anti- competitive automated rent price fixing software. ORDINANCE NO. NS-3090 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA PROHIBITING ANTI-COMPETITIVE AUTOMATED RENT PRICE FIXING MINUTES: Community Development Director Michael Garcia provided a brief presentation regarding an ordinance prohibiting anti-competitive automated rent price-fixing. Councilmember Hernandez spoke in support of the item. Councilmember Bacerra expressed concern of exposure to potential litigation akin to RealPage, Inc. v. City of Berkeley and inquired with City Attorney Carvalho regarding potential litigation disclosure. Director Garcia reported that RealPage, Inc. v. City of Berkeley reached a settlement. City Attorney Sonia Carvalho reported RealPage, Inc. v. City of Berkeley reached a settlement on January 14, 2026 and stated the City's proposed ordinance was based off of the City of San Diego not City of Berkeley. Councilmember Lopez spoke in support of the item and thanked staff for their work on the item. Councilmember Vazquez spoke in support of the item. Councilmember Phan spoke in support of the item. CITY COUNCIL 9 FFBRUARY 17, 9n96 City Council 8 - 9 3/3/2026 MOTION: Councilmember Hernandez moved to approve the recommended action for Agenda Item No. 16, seconded by Councilmember Bacerra. The motion carried, 6-0-0-1, by the following roll call vote: AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA NOES: NONE ABSTAIN: NONE ABSENT: MAYOR AMEZCUA Status: 6-0 —0— 1 — Pass **END OF BUSINESS CALENDAR** PUBLIC HEARING MINUTES:At 7:49 P.M., the Public Hearing was considered. Councilmember Bacerra left the dais at 7:49 P.M. 17.Public Hearing - Purchase and Sale Agreement for 1901 W. Walnut Street Legal notice published in the OC Reporter on February 2, 2026. Department(s): Community Development Agency Recommended Action: 1. Conduct a Public Hearing required pursuant to California Government Code 53083. 2. Authorize the City Manager to execute a Purchase and Sale Agreement with THRIVE Santa Ana, Inc. for the sale of City-owned Real property at 1901 W. Walnut Street (APN 007-332-08), in the amount of $852,000 (Agreement No. A-2026-020). MINUTES: Community Development Director Michael Garcia provided a brief introduction regarding the Purchase and Sale Agreement for 1901 W. Walnut Street. Councilmember Vazquez spoke in support of the item and asked for clarification regarding parameters of a potential future sale of the property. Director Garcia clarified the buyer must work with the City in order to make substantive changes or sell the property. CITY COUNCIL 10 FEBRUARY 17, 2026 City Council 8 — 10 3/3/2026 Councilmember Hernandez spoke in support of the item. Mayor Pro Tem Penaloza asked for clarification regarding the market rate refund in the event the property is sold. Director Garcia clarified the Buyer shall be required to re-pay the Economic Development Subsid if the property is sold within 30 years. Mayor Pro Tem Penaloza opened the Public Hearing at 7:56 P.M. City Clerk Jennifer L. Hall announced there were two (2) email comments received. The following individuals addressed the City Council in-person: 1. Ricardo Muniz spoke in support of the item. 2. Ana Lety Hernandez (translation: Spanish) spoke in support of the item. 3. Maria Andrade (translation: Spanish) spoke in support of the item and the origin of the name for the property, La Colmena. 4. Luis Sarmiento spoke in support of the item and requested an amendment to allow the buyer decision-making power on new vendors or uses. 5. Laura Pantoja (translation: Spanish) spoke in support of the item. The following individuals addressed the City Council via teleconference: 6. Ana Urzua spoke in support of the item and requested an amendment to allow the buyer decision-making power on new vendors or uses. 7. Karla Juarez spoke in support of the item and requested an amendment to allow the buyer decision-making power on new vendors or uses. Mayor Pro Tem Penaloza closed the Public Hearing at 8:21 P.M. Councilmember Vazquez asked for clarification regarding the approval of the tenants. City Manager Alvaro Nunez clarified the agreement pertains solely to a land use agreement and does not relate to certificates of occupancy. CITY COUNCIL 11 FFBRUARY 17, 2n26 City Council 8 — 11 3/3/2026 MOTION: Councilmember Hernandez moved to approve the recommended action for Item No. 17, seconded by Councilmember Vazquez. The motion carried, 5-0-0-2, by the following roll call vote: AYES: COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA NOES: NONE ABSTAIN: NONE ABSENT: COUNCILMEMBER BACERRA, MAYOR AMEZCUA Status: 5- 0 —0 —2— Pass **END OF PUBLIC HEARING** RECESS MINUTES: Mayor Pro Tem Penaloza recessed the City Council meeting at 8:25 P.M. RECONVENE MINUTES: Mayor Pro Tem Penaloza reconvened the City Council meeting at 8:33 P.M. Councilmember Bacerra returned to the dais at 8:33 P.M. COUNCILMEMBER REQUESTED ITEM 18.Discuss and Consider Directing the City Manager to Direct Staff to Update Park Rules to Allow Picnicking, Park Vending, Expanded Skate Park Use, and Simplify Permit Requirements —— Councilmember Lopez MINUTES: Councilmember Lopez gave a brief presentation regarding updating park rules to allow picnicking, park vending, expanded skate park use, and simplifying permit requirements. Councilmember Hernandez spoke in support of the item and benefits to the community. Councilmember Bacerra spoke in support of mobile vendors, increased skate park hours, and simplified permit requirements. Councilmember Vazquez spoke in support of the item. Councilmember Phan spoke regarding Municipal Code clean-up regarding the proposed updates. CITY COUNCIL 12 FEBRUARY 17, 2n26 City Council 8 — 12 3/3/2026 Councilmember Penaloza spoke in support of the item. WORK STUDY SESSION 19.City Council Work Study Session Regarding the First Street Multimodal Boulevard Study Department(s): Public Works Agency Recommended Action: Discuss and provide direction to staff. MINUTES: Acting Public Works Director Rudy Rosas provided a presentation regarding the First Street Multimodal Boulevard Study. Dawn Wilson, HDR Project Manager, continued the presentation regarding the First Street Multimodal Boulevard Study. Councilmember Hernandez suggested collaborating with UCI Playful Learning Landscapes for bus stops, spoke in support of Concept Two regarding enhanced pedestrian and bicycle zone concept within the multimodal area and making the City ADA accessible, and spoke in opposition to a bus lane. Councilmember Bacerra expressed gratitude to staff for receiving grants for the multimodal study, voiced concerns regarding bus lanes, suggested collaborating with Orange County Transportation Authority (OCTA) for bus services improvement, and spoke in support of pedestrian and street safety. Councilmember Vazquez spoke in support of bus lanes. Councilmember Bacerra inquired regarding Code 3 Preemption systems along First Street. Public Works Principal Civil Engineer Zdenek Kekula stated there are Fire Preemption systems along First Street and not Code 3 Preemption systems; however, there would be Geographic Information System (GIS) Systems per the Multimodal Study. Councilmember Lopez thanked leadership and Public Works for their hard work in community safety, spoke in support of public transportation needs and bus lanes, and spoke in opposition to Concept One regarding multi-use path concept in the multimodal area. Councilmember Phan spoke in opposition to Concept One regarding multi-use path concept in the multimodal area, spoke in support of Concept Two regarding enhanced pedestrian and bicycle zone concept within the multimodal area, and suggested collaborating with OCTA on possible bus services improvements. CITY COUNCIL 13 FFBRUARY 17, 9n96 City Council 8 — 13 3/3/2026 Mayor Pro Tem Penaloza spoke in opposition to bus lanes, requested feedback from residents' surveys regarding the multimodal concepts, spoke in support of pedestrian safety, and inquired regarding jaywalking data since new state legislation had passed. Acting Director Rosas stated the modal started with 12 concepts and has narrowed down to three based off feedback from residents and staff can provide information regarding survey feedback. City Manager Alvaro Nunez explained the multimodal concepts. Police Chief Robert Rodriguez stated there has been an increase in pedestrian traffic collisions since AB 2147 has passed. CITY MANAGER COMMENTS MINUTES: City Manager Alvaro Nunez acknowledged the upgrades by the local Carpenters Union to the baseball fields at El Salvador Park and spoke regarding the opportunity to join Councilmembers Hernandez, Phan, and Vazquez on a trip to the Sister City of Sahuayo to acknowledge the donation of surplus water equipment and the special celebration of the patron saint San Jose Sanchez del Rio. He also stated the two cities hope to continue a collaborative partnership and exchange students and books between cities. COUNCIL COMMENTS AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. MINUTES: Councilmember Bacerra asked for the number of police officer vacancies, stated he does not support the contract with previous Chief of Police Valentin, and wished everyone a Happy Lunar New Year, a blessed and generous Ramadan, and a peaceful Lenten season. Police Chief Robert Rodriguez stated there are 33 vacancies within the Santa Ana Police Department. Councilmember Hernandez thanked and congratulated Mayor Pro Tem Penaloza for an efficient meeting, and shared the City paid for his travel expenses to visit the Sister City of Sahuayo from February 8, 2026 to February 12, 2026, where he had the honor of participating in their council meeting, pilgrimage, mass, and the donation of surplus water equipment. He thanked the City Manager's Office for representing the City of Santa Ana with pride and integrity and working with residents of Coach Royal Mobile Home Park, requested staff reach out to the residents who need assistance to complete any paperwork, and that the Council be updated via email regarding how the Community Development Department is assisting those residents at the mobile home park. He requested the meeting adjourn in memory of Vicky Tafoya. CITY COUNCIL 14 FFBRUARY 17, 2n26 City Council 8 — 14 3/3/2026 Councilmember Lopez wished everyone a Happy Lunar New Year and stated she had an amazing time celebrating the Tet Festival at Centennial Park with the community, and wished everyone happiness, good health, and prosperity in the Year of the Horse. She invited the community to the next park clean up on March 7, 2026 at Santiago Park, and echoed the City Manager's comments and thanked the Local Carpenters Union for their efforts to helping beautify community spaces. She wished everyone a peaceful and meaningful Ramadan and asked that the City acknowledge the commemoration through the City's social media, stated the Methadone Clinic on East First Street is officially closed, and thanked staff for their work in Ward Three and Mayor Pro Tem Penaloza for an efficient and respectful meeting. Councilmember Vazquez thanked the City for paying for his travel expenses to the Sister City of Sahuayo from February 8, 2026 to February 12, 2026. He thanked the staff of Sahuayo for their hospitality, shared he will work with his team to support the City of Sahuayo in getting a library, shared his experience at the special needs school in Sahuayo, wished all a Happy Lunar New Year, and stated he is looking forward to the parade in the City of Westminster on February 21, 2026. He wished everyone a Happy Ramadan, and thanked the Police Oversight Commission for their hard work on the U-Visa certifications, Councilmember Lopez forinviting him to a meeting with families with those utilizing U-Visas, the City Manager for his work, OC Justice Fund and Western State College for their research, and Commissioner Perea. Councilmember Phan thanked staff for embracing and celebrating diverse cultures and communities within the City, shared the City paid for her travel expenses to visit the Sister City of Sahuayo from February 8, 2026 to February 12, 2026, thanked Parks and Recreation, libraries throughout the City, and those involved in organizing the Santa Ana Lunar New Year Festival, congratulated her cousin Kathy on her engagement, read a poem titled "Chatterbox," wished all a Happy Lunar New Year and a reflective Black History Month, and encouraged everyone to stay safe in the rain. Mayor Pro Tem Penaloza stated Mayor Amezcua was not present for the meeting due to a planned medical procedure and wished her a speedy recovery, thanked staff and those involved in organizing the Tet Festival, noted Ash Wednesday is the following day, and wished all a Happy Ramadan and meaningful Lenten season for the next 40 days. ADJOURNMENT—Adjourn the City Council meeting. MINUTES: Mayor Pro Tem Penaloza adjourned the City Council Meeting at 10:17 P.M. Respectfully submitted: Jennifer L. Hall, CMC City Clerk CITY COUNCIL 15 FFBRUARY 17, 2026 City Council 8 — 15 3/3/2026 City Clerk's Office 71 www.santa-ana.org/city-clerks-office Item # 9 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 3, 2026 TOPIC: Boards and Commissions Biannual Attendance Report AGENDA TITLE Boards and Commissions Biannual Attendance Report for July Through December 2025 RECOMMENDED ACTION 1. Receive and file Boards and Commission Biannual Attendance report. 2. Provide direction to staff, if/as needed. GOVERNMENT CODE 484308 APPLIES: No DISCUSSION The Boards and Commissions Attendance Report is prepared biannually to inform the City Council regarding member attendance at board and commission meetings. This report covers the period of July through December 2025. Pursuant to Santa Ana Municipal Code (SAMC) Section 2-326(c), if a member of a board or commission absents themselves from two regular meetings of such board or commission, consecutive, unless by permission of such board or commission expressed in its official minutes, or fails to attend at least one-half of the regular meetings of such board or commission within a calendar year, or is convicted of a crime involving moral turpitude, or ceases to be a resident of the City, the office shall become vacant and shall be so declared by the City Council. Should the City Council find that any member of a board or commission meets the above noted absence thresholds, City Council may declare such vacancy and remove the board or commission member from their appointment. Any such vacancy would then be subject to appointment to fill the unexpired portion of the existing term, pursuant to SAMC Section 2-326(b) and following the required noticing procedures of Government Code Section 54974(a). In 2025, no board or commission member missed at least half of the regularly scheduled meetings. During this reporting period, one member of the Arts and Culture Commission had two consecutive unexcused absences. City Council 9 - 1 3/3/2026 Boards and Commissions Biannual Attendance Report March 3, 2026 Page 2 Three boards/commissions have full membership, as follows: - Parks, Recreation, and Community Services Commission - Planning Commission (includes one holdover appointee) - Police Oversight Commission (includes one holdover appointee) The other eight boards/commissions have at least one vacancy, as follows: - Arts and Culture Commission: 2 vacancies (Ward Nos. 1 and 5) - Community Development Commission: 2 vacancies (Ward 2, Section 8 Tenant Seat) - Environmental and Transportation Advisory Commission: 2 vacancies (Ward 5, Hispanic Chamber of Commerce Representative) - Historic Resources Commission: 1 vacancy (Ward 5) - Measure X Oversight Committee: 3 vacancies (Ward Nos. 1, 2, and 4) - Personnel Board: 1 vacancy (Ward 1) and 1 holdover appointee (Ward 6) - Rental Housing Board: 4 vacancies (Ward Nos. 3, 4, 5, and 6) - Youth Commission: 2 vacancies (Ward Nos. 2 and 5) The Rental Housing Board only had three appointed members for the first half of this reporting period (July— September), leaving them unable to have quorum to meet and conduct business. From October to December, there were four appointed members which fulfills quorum; however, individual schedules of the members did not allow them to all be present at the regularly scheduled meeting dates/times so no meetings were held. Subsequent appointments and resignations resulted in this board having four members briefly, although it now only has three appointed members and is unable to meet or conduct business as required by the Santa Ana Municipal Code. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Biannual Attendance Reports 2. Roster of Current Vacancies and Expired Terms Submitted By: Jennifer L. 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N O 07 0_ N H Y d i Q w a) � N Ocu O to •> Q Q Q Q •r_ n m 6 Q Q O O O O O Q pp w > > > > oc E O *' O 0) p p p c Q o 00 O O U O O a'' 'o U U U U 'o CO = C 0 O O O O 7 9 n i o nz o � E Y Y Y E c > E a p co p p ca E > E a a � LU u coIo coIo coIo coIo u u o z v > C s w L Q `" = z z o 0 v c0 0 aA N a O a N (D Q coo N v w oC n m d u w � O a — X w a 0 0 U d s H Y d o Y a W W OG U d s u H � o_ y a y d a w 0 w a a E Z N L m 0 0 O w Z d H c cn i T w ai H � m u � o D_ a � m N N O c O a w O c Co L �I1��TI1� N �) � 11e�J a N � V 3 W v Ln 3 F Planning and Building Agency 71 www.santa-ana.org/pb Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 3, 2026 TOPIC: 2025 General Plan Annual Progress Report AGENDA TITLE City of Santa Ana 2025 General Plan Annual Progress Report RECOMMENDED ACTIONS 1. Receive and file the City of Santa Ana 2025 General Plan Annual Progress Report. 2. Direct staff to submit the City of Santa Ana 2025 General Plan Annual Progress Report to the State of California Department of Housing and Community Development (HCD) and the Office of Planning and Research (OPR). GOVERNMENT CODE §84308 APPLIES: No DISCUSSION Government Code Section 65400 requires local planning agencies to submit an annual progress report on the status of the General Plan and progress in its implementation to the local legislative body. The progress report is submitted to State of California Department of Housing and Community Development (HCD) and Office of Planning and Research (OPR) annually. The General Plan is a state-mandated document, which plans the framework for the City of Santa Ana's physical, social, and economic development. The current General Plan Annual Progress Report for the calendar year 2025 documents and discusses the progress towards the overall implementation of the various adopted elements of the General Plan during the calendar year. The report includes highlights of major accomplishments and a table detailing the work completed by various City agencies toward completing the implementation actions across all General Plan elements in 2025 (Exhibit 1). General Plan The City made significant strides toward realizing the goals of the General Plan. In addition to housing production, which is discussed in the following section, City Council 10 — 1 3/3/2026 2025 General Plan Annual Progress Report March 3, 2026 Page 2 accomplishments fall under the categories of growth and development, environmental justice, economic prosperity, parks and public spaces, and sustainable infrastructure. • Growth & Development o The City Council unanimously approved "The Village Santa Ana," a specific plan that at build-out will featuring up to 1,583 residential units and generate $16.4 million in direct community benefits. o Key legislative actions included the adoption of an A-Frame Ordinance to create new advertising opportunities for the local business community and a Group Home Ordinance to support local businesses and improve living conditions for vulnerable residents. o The City Council approved an historic update to the Transit Zoning Code, which enhances new, neighborhood-compatible development in the Downtown, Logan, and Lacy neighborhoods. The adoption of this ordinance marks a reversal of past planning practices that promoted industrial land uses and the proactive dismantling of environmental challenges borne by residents of these neighborhoods. o The City also launched a study to create a legal framework for phasing out high-impact, "Noxious Use" industrial operations in the Transit Zoning Code area. • Economic Prosperity o The City fostered local economic development through initiatives like the "Launch Your Business" workshop series and the Santa Ana—Sahuayo Sister Cities Business Expo. The sold-out Santa Ana GROW conference showcased major strategic projects, including "The Row at Red Hill" and the "Rove" electric vehicle charging hub. • Parks and Public Spaces: o Infrastructure improvements included the opening of the "River's Edge" exhibit at the Santa Ana Zoo and the community-driven construction of a new playground at Sandpointe Park by nearly 200 volunteers. Multiple ADA accessibility projects were also completed, such as the renovation of restrooms at El Salvador Park and the PAAL Center. • Sustainable Infrastructure: o Major projects focused on resilience, including the installation of 1,350 feet of new storm drain for the Rousselle Street Flood Protection Project using $4.675 million in grant funding. The City also completed the rehabilitation of Wells 29 and 32, with Well 32 now producing 2,500 GPM to secure a reliable, drought-resilient water supply. In addition to implementing actions of the General Plan, staff review development applications for consistency with General Plan goals and policies and recommend approval of those that are consistent with the General Plan. In some cases, the General Plan Land Use Map may be amended to further General Plan goals and policies. Since the City Council adopted the General Plan in 2022, the City has processed one application City Council 10 — 2 3/3/2026 2025 General Plan Annual Progress Report March 3, 2026 Page 3 to amend the Land Use Map. The City Council adopted the General Plan Amendment to enable expansion of Gerardo Mouet Park, which contributes to the City's goals related to increasing open space, particularly in underserved areas. Housing Element As required by HCD, the Housing Element portion of the progress report includes detailed accounting of all housing projects submitted, reviewed, entitled, and constructed in the City of Santa Ana in 2025, in addition to the status of the implementation actions and programs to achieve the City's housing vision in the state mandated form. The Housing Element portion of the report also measures the City's progress to meet state-mandated housing goals as set forth in our Regional Housing Needs Allocation (RHNA) for the 6t" cycle planning period (2021-2029). Through a process referred to as "RHNA," each jurisdiction is given a target for how many permits to issue in four housing income categories ranging from very—low income (affordable to those who earn 50% or less of the Area Median Income [AMI]), to above moderate income (more than 120% of AMI). Based on the income limits published by State HCD in May of 2025, the Area Median Income for Orange County is $129,000. The Housing Element portion of the report includes a summary of Santa Ana's progress in meeting its share of the RHNA allocation for the 6t" cycle. There were a total of 316 building permits issued for new housing units in 2025, of which 81 housing units are affordable to very low-income and 101 to low-income households, respectively. With the issuance of these permits, the City has issued 4,757 building permits during the 6t" cycle planning period, exceeding its total allocation of 3,137 by 1,620 (152%). Progress Towards 2021-2029 RHNA Goal (New Housing Units by Category and Year) Total Total Units %of RHNA Income RHNA 2021 2022 2023 2024 2025 2026 2027 2028 2029 Units Remaining Completed Very 606 41 191 64 48 81 425 181 70% Low Low 362 43 102 113 81 101 440 (78) 122% Mod. 545 11 41 84 65 73 274 271 50% Above Mod. 1,624 639 567 2,281 70 61 3,618 (1,994) 223% Total: 3,137 734 901 2,542 264 316 4,757 (1,620) 152% Based on building permits issued. Parenthesis used to show number of units issued permits in excess of RHNA goal. City Council 10 — 3 3/3/2026 2025 General Plan Annual Progress Report March 3, 2026 Page 4 In 2024 and 2025, issuance of building permits for new residential units decreased in Santa Ana and across California. Developer feedback provided to staff indicates that higher interest rates, increased costs of construction, labor market uncertainty, and other factors have introduced challenges, which have contributed to more modest housing production, especially for higher-density multi-family projects. While development of large-scale residential development in the last two years was lower than in previous years, application and permit issuance activity for for-sale townhome products remains strong. There are currently 10 applications under review for townhomes totaling 795 units, with another project in plan check and another two projects under construction. Moreover, permit activity for accessory dwelling units (ADUs) remains equally strong across all areas of the City. Of the 316 building permits issued in 2025, 82% were for ADUs, which also contribute to the City's affordable housing stock. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT 1. 2025 General Plan Annual Progress Report and Attachments Submitted By: Ali Pezeshkpour, AICP, Executive Director, Planning and Building Agency Approved By: Alvaro Nunez, City Manager City Council 10 — 4 3/3/2026 Tli M '.. 0111160 F,- d01$ � � •� General Plan - � Annual Progress Report3/3'j r , 1 • Santa Ana is a city that promotes the health and wellness of all residents, with a civic culture that actively embraces the power of diversity. Our city invests in resources that create economic opportunities for the next generation, and it is a community that celebrates our past while working together to create a sustainable future. City Council 10 — 6 »Above: General Plan VisBO &nt. Contents GeneralPlan Overview ................................................................................................... 1 Golden City Beyond: A Shared Vision............................................................................. 1 Implementation Highlight Section....................................................................................2 HousingProduction......................................................................................................4 • Regional Housing Needs Allocation...................................................................4 • Permits Issued ...................................................................................................4 • Housing Development Highlights.......................................................................5 • ADU Production .................................................................................................9 Growth & Development.............................................................................................. 10 • Comprehensive Zoning Code Update.............................................................. 11 • The Village Santa Ana Specific Plan................................................................ 12 • A-Frame Ordinance.......................................................................................... 13 • Group Home Ordinance................................................................................... 13 EnvironmentalJustice................................................................................................ 14 • Transit Zoning Code Update and Implementation............................................ 15 • Cool Pavement Program.................................................................................. 16 EconomicProsperity.................................................................................................. 18 • Launch your Business Workshop Series.......................................................... 18 • Santa Ana & Sahuayo Business Expo ............................................................. 18 • Santa Ana GROW 2025................................................................................... 19 • Business Assistance Office.............................................................................. 19 Parks & Public Spaces...............................................................................................20 • Sandpointe Park...............................................................................................21 • River's Edge Opening — Santa Ana Zoo ..........................................................22 • City's Parks ADA Sidewalk Improvements.......................................................23 • New Prefabricated Restroom Replacements at City Parks..............................23 • El Salvador ADA Restroom Improvements ......................................................24 • PAAL Center ADA Restroom Improvements....................................................24 • Bristol-Edinger Parking Lots Improvements.....................................................24 Sustainable Infrastructure..........................................................................................26 City Council 10 — 7 3/3/2026 • Rousselle Street Flood Protection Project........................................................26 • Standard Avenue Protected Bike Lanes ..........................................................27 • First Street Multimodal Boulevard Study..........................................................27 • Well 29 Rehabilitation Project ..........................................................................28 • Well 32 Rehabilitation Project ..........................................................................28 • Median Improvements......................................................................................29 Attachment A— General Plan Implementation Actions.................................................A-1 Attachment B — Housing Element Annual Progress Report .........................................B-1 Attachment C — Housing Successor Annual Report.................................................... C-1 City Council 10 — 8 3/3/2026 General Plan Overview The Santa Ana General Plan provides long-term policy direction to guide the physical development, quality of life, economic health, and sustainability of the City through 2045. Informed by a comprehensive public engagement process, the General Plan establishes a shared vision of the community's aspirations to remain and thrive as the world-class capital of Orange County that celebrates diversity, neighborhoods, and cultural heritage. : A Shared Vision The Golden City Beyond General Plan was approved by the City Council in April of 2022. The General Plan consists of a vision statement and 12 elements divided into three volumes. Each element contains a set of goals and policies, which are underpinned by five "Core Values." The Core Values were collectively created through the community engagement phase of the General Plan Update and reflect the community's highest priorities and guiding principles. They are: Health, Equity, Sustainability, Culture, and Education. Each element also contains an implementation section that provides a list, organized by goal, of the actions to take place in the next one to five years to make progress toward achieving the plan's vision. These implementation actions provide the basis for establishing priorities, scheduling, and assigning staff and other resources. Implementation actions also identify the responsible agency for implementing the action item and when it should be carried out. Implementation is often contingent upon available resources and funding. While many actions can be pursued through initiatives already underway, others will require additional resources. As such, the exact mix and timing of programs the City may pursue during a given calendar year will in part be opportunity- driven, dependent on the availability of funding, staffing, and other necessary resources. State law enacted through Senate Bill 1000 (2016) requires all cities and counties to update public policies to address environmental justice (EJ). The City addressed SB 1000 requirements in the General Plan through an "environmental justice in all policies" approach instead of a stand-alone element to ensure the topic is present alongside the multitude of issues and topics that affect Santa Ana communities. General Plan Land Use Element Implementation Action 2.2 requires the Planning and Building Agency to prepare a General Plan Annual Progress Report for the City Council. Additionally, Government Code Section 65400 requires local planning agencies to submit an annual progress report on the status of the General Plan and progress in its implementation to the local legislative body. The progress report is then submitted to the State of California Department of Housing and Community Development (HCD) and to the Office of Planning and Research (OPR) annually. The following pages highlight major accomplishments during the 2025 reporting period as well as summaries of work completed toward the entirety of implementation actions across the General Plan (Attachment A). The Housing Element Annual Progress Report is prepared as a separate document (Attachment B). It contains state-mandated content and is presented in the state-mandated format. 1 City Council 10 — 9 3/3/2026 .�- - - Implementation AW M Hi Night Section ���,++ i IMPLEMENTATION ACTIONS Housing Production City Council 10 - 11 0 . Housing Production Santa Ana faces issues such as adapting to changing housing market conditions, meeting state-mandated regional housing needs and goals, furthering quality housing and neighborhoods, accommodating social and economic diversity, assisting residents with special housing needs, and supporting the City's long-term economic development. The Housing Element establishes a vision, goals, policies, and programs to address these issues. This section highlights the various efforts completed in 2025 toward realizing those goals and implementing the listed programs and actions. The complete Housing Element Annual Progress Report is organized as a separate document (Attachment B) with the required data and in the format required by state law. Rj Regional Housing Needs Allocation The City's regional housing needs allocation (RHNA), determined by the Southern California Association of Governments (SCAG), is 3,137 housing units for the 6th cycle 2021-2029 planning period. Within this housing goal, the City is required to plan for four income and affordability goals: very low, low, moderate, and above moderate. The City's RHNA by affordability level is 606 units of housing affordable to very low-income households, 362 units of housing affordable to low-income households, 545 units of housing affordable to moderate-income households, and 1,624 units of housing affordable to above-moderate income households. Rj Permits Issued There were a total of 316 building permits issued for new housing units in Santa Ana in 2025, of which 81 housing units are affordable to very low-income and 101 to low-income households, respectively. With the issuance of these permits, the City is on pace to exceed its RHNA in all unit categories by the end of the planning period. Progress Towards 2021-2029 RHNA Goal (New Housing Units by Category and Year) Income RHNA 2021 2022 2023 2024 2025 2026 2027 2028 2029 Total Total Units %of RHNA Units Remaining Completed Very 606 41 191 64 48 81 425 181 70% Low Low 362 43 102 113 81 101 440 (78) 122% Mod. 545 11 41 84 65 73 274 271 50% Above 1,624 639 567 2,281 70 61 3,618 (1,994) 223% Mod. Total: 3,137 734 901 2,542 264 316 4,757 1 (1,620) 152% Based on building permits issued. Parentheses are used to show the number of units developed in excess of the RHNA goal. 4 City Council 10 — 12 3/3/2026 RHousing Development Highlights The following are six (6) examples of housing developments that address the various housing challenges and needs facing the Santa Ana community: 425 E. Wellington Ave. - Habitat for Humanity Habitat for Humanity of Orange County is y. Y +; advancing a project at 425 E. Wellington Avenue that will convert an existing nine- ., unit rental development into affordable homeownership condominium units. On July 1, 2025, the City Council approved $920,000 in Inclusionsry g Funds to Housing support the project. r' 918 N. Bewley St. - Richard Lehn WAR- Intergenerational Housing ^� The Richard Lehn Intergenerational Housing project at 918 N. Bewley Street, developed by Illumination Foundation, »Above: Picture of the new affordable housing involves the rehabilitation of two two-story conversion project at 425 E. Wellington Ave. residential buildings into 11 rental units serving homeless transitional-age youth and senior citizens. The City supported the project with $2,021,319 in Homeless Housing, Assistance and Prevention (HHAP) funds and eight Project-Based Vouchers. As of May 13, 2025, the developer received building and grading permits, selected a general contractor, and entered into a zero-sum contract. Staff has disbursed 90% of the HHAP funds. INN i »Above: Rendered image of the Richard Lehn Intergenerational Housing project at 918 N. Bewley St. 5 City Council 10 - 13 3/3/2026 1921 W. Washington Ave. — Habitat for Humanity Habitat for Humanity of Orange County was awarded $2.2 million in Inclusionary Housing Funds to construct three residential buildings that would provide six affordable for sale housing units on a vacant lot formerly improved with two duplexes. All six units will contain three bedrooms, a living room, a kitchen, and an attached two-car garage. All units will be sold to families who earn up to 80% of the area median income (AMI). Building permits for the project were issued on September 30, 2025. All six program families have been selected and have started their "sweat equity" hours, which Habitat for Humanity uses in- lieu of a cash down payment. A yy »Above: Street View for Habitat for Humanity's 1921 W.Washington Ave. development. 801-809'/2 E. Santa Ana Blvd. — FX Residences FX Residences Development, developed by HomeAid Orange County, Inc. with Mercy House as the service provider, is a a '"`' r newly constructed affordable ICI multifamily development consisting of 16 units of permanent supportive housing _ and one manager's unit. The _ project is supported by $1,656,947 in Housing Successor Agency funds, three Project-Based Vouchers, and a >,Above: Street side picture of the front of the FX Residences 99-year ground lease for 801 E. development at 801-809'/2 E. Santa Ana Blvd. Santa Ana Blvd. The project was fully leased up by October 2025. 6 City Council 10 — 14 3/3/2026 1411 N. Broadway— WISEPIace Permanent Supportive Housing The WISEPIace Permanent Supportive Housing project at 1411 N. Broadway, developed by Jamboree Housing Corporation with WISEPIace as co-developer and lead service provider, includes the adaptive reuse of a historic YWCA building and new construction of a facility providing 47 permanent supportive housing units and one manager's unit. The City supported the project with $5,256,327 in HOME-American Rescue Plan funds and 25 Project-Based Vouchers. The project achieved 100% occupancy on June 25, 2025 and was recipient of multiple awards including the California American Planning Association Award of Merit for Advancing Diversity and Social Change in Honor of Paul Davidoff. NEEMMM r »Above: Picture of the WISEPIace Permanent Supportive Housing project at 1411 N. Broadway. 7 City Council 10 — 15 3/3/2026 2530 Westminster Ave. —Archways Santa Ana Archways Santa Ana, developed by Community Development Partners with Mercy House as the service provider, is a newly constructed affordable multifamily community at 2530 Westminster Ave. consisting of 84 housing units and one manager's unit. The project includes both large family units and permanent supportive housing, with 26 units funded through Mainstream Program PBVs and Mental Health Services Act funding via the No Place Like Home program. City and Housing Authority contributions include Inclusionary Housing, HOME Investment Partnerships Program funds, Rental Rehabilitation Program funds, and 26 Mainstream PBVs. The developer completed the permanent loan conversion in April 2025. n 1 a rr y r oil , »Above: StreetSide picture of the Archway Santa Ana Development at 2530 Westminster Ave. 8 City Council 10 — 16 3/3/2026 FVJ ADU Production As part of the Housing Element Update, the City surveyed the type and location of ADUs to understand the demand for housing. A majority of ADUs were detached products built in the Single-Family Residence (R1) zoning district. Moreover, SCAG surveyed ADUs across the region to gather rent and affordability data for different income groups. The survey found that 25 percent were affordable to very low-income households, 43 percent to low-income households, and 30 percent to moderate-income households. This demonstrates that affordable units are being constructed throughout the region and city, from lower- to higher- income areas, furthering fair housing. Based on the findings of the survey, HCD certified the use of SCAG's percentage-based methodology for categorizing affordability levels for non-deed-restricted ADUs for all jurisdictions in the SCAG region. In 2025, the following number of ADU applications were submitted for initial review': + ' + 1 , + In 2025, the following number of ADU permits were issued': 76 I � Very Low-Income + + + In 2025, the following number of ADUs were built and completed': + I I + 9 _ I •.- . . Above Moderate SCAG methodology used to determine ADU affordability levels. The total sum of applications received, permits issued, and units built includes all affordable units and units that were designated as market-rate. 9 City Council 10 — 17 3/3/2026 1 l .I IMPLEMENTATION ACTIONS Growth & Development I � a t City Council 10 — 18 3/3/2026 Growth and Development The development, use, and distribution of land are critical to achieving the City's vision and adhering to its core values. The City must plan for uses and development that create a sustainable, healthy, and livable city; ensure equitable outcomes and land use distributions; protect and enhance our cultural and community assets; and provide opportunities for growth and prosperity. Land is a finite and valuable resource, especially in Santa Ana; its use dictates the City's economic and fiscal future. Overarching Growth Strategy The City's growth strategy, documented in the General Plan, concentrates new growth opportunities into key parts of the City while maintaining and enhancing its existing neighborhoods, employment centers, and intact industrial centers. The General Plan identifies five Focus Areas suitable for new growth and development. They are as follows: • South Main Street • 55 Freeway/Dyer Road • Grand Avenue/17th Street • South Bristol Street • West Santa Ana Boulevard The Focus Areas are geographically distributed throughout the City, and each allows Santa Ana to meet its diverse needs in different ways. The purpose and intent, specific objectives, and custom land use types of urban development are to reimagine these areas, realize the community's vision, and further embody Santa Ana's core values. OVComprehensive Zoning Code Update Santa Ana's Zoning Code, which defines and regulates land use, density, building characteristics, and other development aspects for specific areas, dates to the 1960s, and while many amendments have been made over the years to address emerging land use trends and ever-evolving state laws, the code remains rooted in the past, both in terms of structure and content. The General Plan includes extensive lists of implementation measures that identify specific programs, f ' actions, and time �: 4 frames the City will undertake to implement General Plan goals and - policies. To effectuate many of these COMPREHENSIVE ZONING CODE UPDATE programs and actions, OPEN HOUSE WORKSHOPS the City is preparing a Comprehensive Zoning SEPTEMBER 23-26, 2025 Code Update. »Above:A snippet from the Round 3 open house workshop series flyer. 11 City Council 10 — 19 3/3/2026 In addition to updating and modernizing all aspects of the City's Zoning Code, the update will include retooling and updating development practices and processes. To inform the process, the City has outreached to and engaged with stakeholders. In 2025, the City hosted the second and third round of workshops, as well as meetings with property owners whose property may be rezoned, and began drafting nine new articles that will make up the new zoning code. FVJ The Village Santa Ana Specific Plan The City Council unanimously approved The Village Santa Ana Specific Plan on September 16, 2025, marking a transformative shift for a 17.2-acre commercial site near South Coast Plaza. This landmark redevelopment, led by the Segerstrom family, will replace an underperforming shopping center with a high- density, mixed-use community designed to serve as a modern urban hub. »Above: Rendering of the Village facing toward The project features up to 1,583 residential South Coast Plaza. units, 80,000 square feet of retail and dining, and 300,000 square feet of office space. Architecturally, the village will include buildings ranging from one to 25 stories, all centered around a communal plaza. A major highlight is 13.8 acres of open space, including 7.5 acres of publicly accessible parks. Crucially, the development agreement includes $16.4 million in direct community benefits: $9.3 million in flexible community benefit payments and $7.1 million in in-lieu fees specifically dedicated to funding future affordable housing opportunities. These funds ensure the project addresses the City's broader social and economic needs while creating thousands of construction and permanent jobs. To be developed in five phases over 20 years, The Village Santa Ana—located near the massive $2.9 billion Related Bristol project— solidifies Santa Ana's evolution into a premier economic and cultural destination in Orange County, balancing modern growth with substantial investments in public infrastructure and housing affordability. »Above: Rendering of a ground-level view inside the Village. 12 City Council 10 — 20 3/3/2026 GA-Frame Ordinance On September 16, 2025, the City Council unanimously adopted an A-Frame Ordinance, allowing businesses to use , g A-frame signs for advertising to support the local business ' LC7ICAL community and enhance promotional opportunities, as such As signage had previously been prohibited. tn J. .. The A-frame regulations provide small business owners with a cost-effective and flexible way to attract foot traffic and promote their goods and services, while maintaining the r City's commitment to pedestrian safety, accessibility, and a visually cohesive public realm through clear and reasonable ;1�~ 6, standards. G »Above: Picture of an example A- Group Home Ordinance Frame Sign. On September 16, 2025, the City Council approved a Group Home Ordinance to improve living conditions for vulnerable residents while protecting neighborhood quality of life. By establishing a comprehensive regulatory framework, the City ensures group homes provide safe, high-quality environments for individuals with disabilities. The ordinance balances compassion with accountability through mandatory permits and operational standards, including substance use restrictions and "good neighbor" policies. This - measure empowers the City to code enforce unlicensed substandard housing, ensuring that both residents and sober- »Above: Picture of a residential neighborhood in Santa Ana. living facilities thrive in a secure, well-maintained environment. 13 City Council 10 — 21 3/3/2026 r � 1 • .A� IMPLEMENTATION ACTIONS Environmental Justice Environmental Justice The General Plan's Core Values reinforce the City's commitment to enabling all persons to enjoy equal access to healthy environments, healthy foods, parks and recreational facilities, and civic engagement opportunities. However, the City recognizes that throughout its communities, some bear a disproportionate burden of pollution and associated health risks. The concept of environmental justice (EJ) seeks to correct this inequity by reducing pollution and increasing public investments in these communities and ensuring their input is considered in decisions that affect them. Environmental Justice in the General Plan An EJ community is an area of the City where residents have the highest risk of exposure to pollution in the air, water, and soil. This pollution may be caused by passing vehicles or by the daily activities of businesses and institutions. Residents in these areas also tend to be burdened by socioeconomic and health issues, such as higher rates of language barriers, poverty, and asthma. Such areas also tend to experience lower rates of investment and improvements from individuals, private companies, and public agencies. Removing and addressing the root causes of EJ concerns in the built environment has been made a high priority by the community and the City Council, especially as experienced by low-income neighborhoods and vulnerable households throughout the City. As such, that commitment has been memorialized in over 150 EJ-focused policies and implementation actions within the City's General Plan. Commitment to Addressing EJ Issues To demonstrate the City's commitment to EJ, the Planning Division formed a new section, Neighborhood Initiatives and Environmental Services (NIES), within the Planning and Building Agency at the end of 2022 to focus on supporting Santa Ana's disadvantaged communities through General Plan EJ policy and implementation work. In 2025, the NIES team worked diligently to begin implementing and addressing the EJ-related actions in the General Plan. RTransit Zoning Code Update and Implementation On June 17, 2025, the Santa Ana City CouncilEl F71 �*r approved an historic update to the Transit Zoning Code (TZC) to restrict industrial land uses and - enhance public health. Since adoption, the Planning Division has shifted attention in this area from drafting new land use regulations to ,J implementation. :.. ! - Since the shift to implementation, staff have prioritized direct community and business interactions, including outreach to 130 industrial »Above: Picture of small group breakout as businesses and held 21 one-on-one sessions to part of a Transit Zoning Code Update workshop. 15 City Council 10 — 23 3/3/2026 clarify new regulations and document impacts like noise and illegal dumping. The City also conducted community engagement in the Logan and Lacy Neighborhoods including an Environmental Justice Action Committee meeting at Chepa's Park on September 3, 2025, and presentations to Garfield Elementary parent leaders and over 50 community leaders at a KidWorks Family Town Hall on November 6 and November 18, 2025, respectively. Feedback from these sessions highlighted a need for better tools to monitor industrial operations near schools and residential areas and clear guidance for residents to report quality-of-life concerns. In response, staff is developing a dual-track reporting strategy that empowers residents by training them to use the mySantaAna app to report immediate quality-of-life concerns while connecting them directly with external agencies like the Southern California Air Quality Management District (SCAQMD) and the Department of Toxic Substances Control (DTSC), two agencies with the legal authority to investigate industrial permit violations or other compliance issues. To inform future implementation activities, the City released a Request for Proposals (RFP)for a "Noxious Uses" Study, which will establish a three-phase technical framework to identify nonconforming businesses that meet the "noxious use" definition, rank those businesses based on their objective impacts on the environment and resident quality-of- life, and conduct a detailed economic evaluation to establish a formal amortization period. This data-driven approach creates the necessary legal groundwork to systematically phase out high-impact industrial operations while maintaining an accountable process for the community. Upon the study's conclusion, the City will integrate these findings with updated legal mechanisms to initiate the amortization process for a priority noxious use business - marking a major milestone in resolving historical land-use inequities and restoring the quality of life for Santa Ana residents. OVCool Pavement Program To mitigate the impacts of the urban heat island effect, the City used $125,000 in Community Development Block Grant funding to launch a "Cool Pavement" H program. The Neighborhood Initiatives and Environmental Services Division collaborated with the Public Works Agency's Park Services Section to rehabilitate 41,400 square feet of the Madison Park parking lot and 10,400 square feet of the Campesino »Above: Picture of a crew coating asphalt to prepare Park parking lot. Completed in 2025, these for the installation of cool pavements. improvements replaced traditional asphalt with advanced paving materials to reflect solar energy and reduce surface temperatures, while also upgrading ADA compliance and restriping both areas. 16 City Council 10 — 24 3/3/2026 ter. Zi % C it 4A 71, It I *404 z!' ,•„ ~ �� 1•;, 4e, !� 7L L M. 1 •- I l � '' • IMPLEMENTATION ACTIONS Economic Prosperity Economic Prosperity Located at the center of jobs-rich Orange County, Santa Ana businesses and workforce play an important role in the local and broader regional economy. The General Plan's goals and policies promote expansion, maintenance, and enhancement of job opportunities for residents; attract and retain a balance of business types; and contribute to the overall quality of life experienced by the City's residents through increased economic prosperity. FVJ Launch your Business Workshop Series The 2025 Launch Your Business Workshop Series ,\ / provided aspiring entrepreneurs a clear, step-by-step introduction to starting a business. Offered monthly, the workshops covered key topics including business name selection and registration, business licensing, required permits, and state-level requirements such as = ' seller's permits and LLC registration. Sessions were held in English each month, with Spanish-language workshops offered bi-monthly to expand accessibility. The series offered hands-on, supportive learning that encouraged questions, practical application, and peer connection. Most importantly, the series served as an entry point for building lasting relationships and partnerships between the City, new entrepreneurs, and small business owners, reinforcing a shared "Above: Picture of a Launch your commitment to economic growth and business Business workshop. success. FVJ Santa Ana & Sahuayo Business Expo In March 2025, the Santa Ana—Sahuayo Sister Cities Business Expo delivered a successful three-day program, drawing strong attendance and reinforcing the cities' economic partnership. The event convened business owners, entrepreneurs, manufacturers, artisans, and community leaders to promote international trade, collaboration, and economic growth. Supported by the participation of elected officials and civic leaders from both cities, the Expo underscored a shared commitment to cross-border engagement and development. Structured business-to-business meetings, networking opportunities, and product exhibits »Above: Picture from the Santa Ana's Sahuayo Sister from Sahuayo facilitated meaningful Cities Business Expo. 18 City Council 10 — 26 3/3/2026 exchanges, offered partnership opportunities, and strengthened existing long-term business relationships. Overall, the Expo served as a results-driven platform for collaboration and relationship-building, marking another milestone in the partnership. FVJ Santa Ana GROW 2025 The 2025 Santa Ana GROW Conference reinforced the City's role as a leader in central Orange County's economic growth. Hosted by the Santa Ana Chamber of Commerce with M,If� support from the City, the conference assembled business leaders, developers, and entrepreneurs to report on the City's V� economic outlook and initiatives. Framed by the theme Why Santa Ana, the program highlighted the City's central Above: Picture of Santa Ana City Manager's office location, diverse workforce, and "open for " business" mindset. and the Mayor at Santa Ana's Grow Conference. The conference communicated the City's leadership commitment to actively shaping the economic future. The sold-out event spotlighted key strategic initiatives—including The Row at Red Hill, the Footlab indoor soccer center, and the Rove electric vehicle charging hub—demonstrating the City's emphasis on mixed-use development, destination- oriented amenities, and sustainable infrastructure. Broader discussion focused on tourism, workforce development and clean technology. EV] Business Assistance Office In 2025, the City established the Business Assistance Office to provide hands-on support to entrepreneurs. Open Monday through Friday - from 11:00 a.m. to 2:00 p.m. and located on the ' ' •' = main floor of the Ross Annex of City Hall, the OPPORTUNIn14 THE HEART OF C)RANGE - office connected visitors directly with Economic COUNTY Development Specialists. Staff assisted with business license and permit applications, industry-specific pathways, zoning and location m guidance, and troubleshooting operational challenges. »Above: Picture of Business Assistance Office staff. Guided by the mantra "Santa Ana Is Open for Business" the Business Assistance Office was designed to deliver concierge-level service that builds clarity, confidence, and lasting partnerships, reinforcing the City's commitment to supporting business formation and long-term economic growth. 19 City Council 10 — 27 3/3/2026 1 M low jo, IMPLEMENTATION ACTIONS Parks & Public Spaces Parks & Public Spaces Parks and public spaces are limited and valuable resources that provide multiple benefits to those living and working in Santa Ana. They provides places of relaxation and reprieve from the urban environment and offer places to gather, celebrate, learn, or exercise, whether one is alone, with friends, family, or other members of the community. The City boasts a variety of resources and provides hundreds of acres for public open space and recreation. However, many neighborhoods in the City continue to lack public parks in the amount and proximity needed to adequately service residents. The City's General Plan provides goals and policies to explore ways to provide parkland at a ratio of three acres per 1,000 residents citywide and a more equitable distribution across the many neighborhoods that make up Santa Ana. Public spaces, such as libraries, are vital for community well-being as well, offering free access to resources, fostering social interaction, and promoting civic engagement, making them essential for learning, connection, and democratic participation. F*/J Sandpointe Park In early October 2025, the City launched a transformative partnership t` with KABOOM!, the Pacific Life Foundation, and First Financial Resources to deliver a new, youth- Y inspired playground at Sandpointe ' Park, replacing a deteriorating play structure that had begun to limit safe play opportunities for children. This new investment directly addressed long-standing play space inequities in a neighborhood that had been experiencing the negative impacts of "Above: Picture of Youth Inspired Playground at Sandpointe aging park infrastructure. Park. The project united the City Parks, Recreation and Community Services Agency, the Public Works Agency, Pacific Life Foundation volunteers, First Financial Resources, and local residents in a highly collaborative, community-driven effort. Centered on authentic community engagement, the playground was designed with direct input from local youth and parents, ensuring the final design reflected the needs, culture, and aspirations of the neighborhood it serves. Constructed over two days by nearly 200 volunteers, the new playground now provides a safe, vibrant, and inclusive space for play, connection, and healthy development for children and their families in the Sandpointe Park neighborhood and surrounding community. The playground stands as a tangible example of how strategic collaboration with community and corporate partners can reverse the impacts of outdated infrastructure and transform resident-driven ideas into lasting public spaces that promote equity, wellness, and community pride. 21 City Council 10 — 29 3/3/2026 FVJ River's Edge Opening — Santa Ana Zoo Opened in December 2025, River's Edge a. M ti at the Santa Ana Zoo represents a major transformation of the former Amazon's ' Edge exhibit into a modern, immersive ;- habitat for otters and primates. Years in the making and completed following �r pandemic-related delays, this signature f4L capital improvement project reflects the City's long-term commitment to animal welfare, conservation education, and elevating visitor experience. »Above: Picture of the Santa Ana Zoo River's Edge Entrance. The project includes significant infrastructure upgrades, elevated primate pathways that promote natural movement and enrichment, and thoughtfully designed indoor—outdoor habitats supported by a state-of-the-art water filtration system to ensure optimal water quality and animal health. These enhancements not only provide animals with environments that better support their physical and behavioral needs, but also strengthen the Zoo's capacity to meet and exceed professional standards for modern zoological care. Designed with animal wellbeing and conservation at the forefront, River's Edge introduces immersive guest experiences such as underwater otter viewing, dynamic interpretive graphics, and educational storytelling connecting visitors to local and global conservation efforts. The exhibit creates meaningful opportunities for learning, empathy-building, and stewardship, in an ethical, environmentally-responsible, and intimate setting. The opening of River's Edge marks a significant milestone following the Santa Ana Zoo's recent achievement of Association of Zoos and E Aquariums (AZA) accreditation in 2025. This transformative habitat directly supports the Zoo's continued compliance with rigorous AZA standards related to animal care, habitat quality, safety, and conservation programming. A multi- exhibit upgrade, River's Edge represents the City's long-term investment in the Zoo's future, positioning Santa Ana Zoo for sustained excellence, expanded conservation impact, and »Above: Picture of a Monkey at the Santa Ana enhanced community pride for years to come. Zoo. 22 City Council 10 — 30 3/3/2026 FVJ City's Parks ADA Sidewalk Improvements The City's ADA Sidewalk Improvements �r Project completed in December 2025, E delivered critical accessibility upgrades at Lilly x. King Park, Memorial Park, Heritage Park, and Portola Park by removing and replacing Y approximately 20,000 square feet of non-ADA- i compliant sidewalks. The project focused on 4. improving safety and accessibility throughout g each park, ensuring pathways meet ADA standards and provide smooth, continuous routes for all users. Related work included tree root shaving and reconfigured layouts to resolve drainage issues and reduce the likelihood of future sidewalk damage. The improvements enhance access for all park visitors, including individuals with disabilities, seniors, and families with strollers, creating safer, more Inclusive public spaces. »Above: Picture of ADA Improvements at Memorial Park. GNew Prefabricated Restroom Replacements at City Parks Completed in August 2025, installation of new prefabricated restrooms at four City parks modernized restroom facilities at Heritage Park, Angels Park, Riverview Park, and Windsor Park by removing aging, original-to-park restrooms, and replacing them with new prefabricated structures that meet current ADA requirements and building code standards. The project also included upgrades to surrounding area to ensure accessible routes, compliant grades, and improved overall usability for park visitors. if.. t ,a S a. A; �a i »Above: Photo of Restroom Improvements at Heritage Park in Santa Ana. 23 City Council 10 — 31 3/3/2026 REl Salvador ADA Restroom Improvements Completed in June 2025, the El Salvador ADA Restroom Improvements Project transformed existing facilities into six single-use occupancy restrooms, improving accessibility, privacy, and overall functionality. The reconfiguration included the construction of one fully ADA-compliant restroom, upgrades to ensure overall interior restroom accessibility, and the installation of a new exterior hand-washing station. FVJ PAAL Center ADA Restroom Improvements The PAAL ADA Restrooms Improvement Project completed targeted repairs and renovations to four existing interior restroom facilities to improve functionality and accessibility. The scope of work included upgrading two restrooms to be ADA compliant, adding one new restroom, and constructing a dedicated janitor room to support ongoing facility maintenance and operations. This Project was completed in December 2025. Rj Bristol-Edinger Parking Lots Improvements This project transformed an existing parking lot at Bristol and Edinger by activating the site, upgrading ADA compliance, and creating a new revenue-generating opportunity through Parks and Recreation—led programming. This project was CDBG Funded and completed in December of 2025. 24 City Council 10 — 32 3/3/2026 ■ r 4 1 J I�r � r r .�,:;�Y MLA�/j•. �rsr 7, "".e. City Council F ,Y' 10 — 33 3/3/2026 t � ram;,-, ��-� -i�. r� �ic"a- •'.7s c►._+iv'r p J� i Sustainable Infrastructure Santa Ana has a commitment to improving quality of life through the Santa Ana Green Program and investment in sustainable infrastructure, thereby reducing carbon pollution, protecting groundwater, promoting healthy lifestyles, and enhancing public safety. The General Plan builds upon these ideas by providing goals and policies for healthy neighborhood initiatives, which include tree planting, corridor greenways, build-green initiatives, and energy conservation. OVRousselle Street Flood Protection Project The City received $4,675,000 in state grant funding through the Proposition 68 Floodplain Management, Protection, and Risk Awareness Program. In 2025, the City used this funding to install approximately 1,350 feet of new 8-foot-wide by 7-foot-tall storm drain as part of the Rousselle Street Flood Protection Project. This improvement addressed deficiencies identified in the City's 2018 Storm Drain Master Plan, which determined that the existing storm drain was undersized and required upgrading to adequately convey storm flows. In addition to the storm drain replacement, the project incorporated drought-tolerant landscaping along the Maple Bike Trail, new sidewalk and driveway improvements, asphalt paving, and educational signage. Collectively, these enhancements will reduce flooding within the Delhi watershed, improve water quality, and enhance the overall aesthetics and functionality of the surrounding neighborhood. X _ < I .J »Above: Pictures of the Rousselle Street Flood Protection Project. 26 City Council 10 — 34 3/3/2026 GStandard Avenue Protected Bike Lanes The Standard Avenue Bikeway Project -- enhances mobility for bicycle and _ pedestrian travel along Standard -_- Avenue and improves access to Downtown, four schools, and four parks. The project repurposes the existing roadway to provide one vehicle travel lane in each direction while -------- delivering multimodal and streetscape improvements including new on-street bicycle lanes between Warner Avenue :- - and First Street, landscaped planting areas, and new on-street parking. The project also includes installation of a »Above: Street-side view of the Standard Avenue Protected Rectangular Rapid Flashing Beacon at Bike Lanes. the Standard Avenue and Wakeham Avenue intersection to improve pedestrian and bicycle crossings. It also adds a new traffic signal at the Standard Avenue and Bishop Street intersection. Bicycle infrastructure is enhanced at the Standard Avenue and McFadden Avenue intersection to improve connectivity with the planned east—west bikeway on McFadden Avenue. In addition, the project accommodates continued OCTA bus stops and transit operations, as well as access for grocery delivery trucks and food trucks. The project is approximately 90 percent complete, with the remaining work limited to the protected intersection at Standard Avenue and McFadden Avenue. OV First Street Multimodal Boulevard Study The City received $4,300,000 in state funding for the First Street Multimodal Boulevard Study. This study endeavors to re-envision about three miles of First Street from Bristol Street to Tustin Avenue as a safer, more accessible, and more equitable corridor, including people walking, bicycling, riding transit, and driving. Initiated in May 2025, the Flower Park Plaza Artists Village 0 Zoo Study Corridor Santa Ana High School DMV 40 Social Security office W$AMTA AHA 91,VD C 47H ST ATM ST N FIRST STREET N 55 -p T 3. Oy E CHESTNUT AVE Q 2 E MAIN 5T D S 4 m »Above: Map depicting the extent of the First Street Multimodal Boulevard Study. 27 City Council 10 — 35 3/3/2026 study kicked off with community meetings that will lead to selection of a locally-preferred alternative that implements the City's General Plan Mobility Element and community- identified needs. The project aims to improve safety, reduce speed-related collisions, enhance access to transit, and better serve the corridor's diverse and often vulnerable populations. F*/J Well 29 Rehabilitation Project The Well 29 Rehabilitation Project provides long-term -71-10 benefits by restoring reliable water production of 2,500 GPM. The well feeds directly into the 10-million-gallon Walnut Station Reservoir, which serves the heart of the � .r City in the downtown district. New pump, motor, and 1 piping improvements strengthen reliability, while electrical rehabilitation enhances efficiency. The _ F protective building and wall reduce exposure and extend the facility's useful life. Automatic gated entrances with pedestrian safety lighting improve site 1I_ " safety and eliminate the traffic control once required to access the exposed site. At the community level, z residents and students benefit directly from the City's �' f partnership with the nearby high school, which received „Above: Pictures of an upgraded new pickleball courts and two digital billboards to electrical, control, and HVAC system. enhance recreation, neighborhood outreach and communication. These improvements safeguard public health, modernize aging infrastructure, and strengthen community connections, raising quality of life WEL-29 for residents and enhancing system resilience. C1iY0F SANTA ANA This project was completed in 2025. »Above: Photo of the City of Santa Ana's Well 29's Rehabilitation Project location. FVJ Well 32 Rehabilitation Project The rehabilitation of Well 32 provides lasting benefits to Santa Ana residents by securing a critical, reliable, and drought-resilient water supply. Producing 2,500 GPM, the well feeds directly into the 15-million-gallon Garthe Reservoir, the City's largest and most vital storage facility, enhancing fire protection and ensuring supply during emergencies and 28 City Council 10 — 36 3/3/2026 peak demand. Onsite chlorine generation provides a dependable and cost-effective disinfection method, guaranteeing safe water even during supply chain disruptions. By reducing dependence on imported water, the project supports rate stability. At the community level, recreational and environmental upgrades were delivered, including resurfaced and repainted basketball, tennis, and volley ball courts, renovated lighting for evening use, new fencing with privacy screening, and permeable asphalt in the Morrison Park �- parking lot to improve storm water recharge replenishing underground aquifers. Together, these improvements enhance „Above: Picture of a new vertical turbine pump and high-efficiency water reliability, recreational motor installed at Well 32 (Left); Picture of court resurfacing and spaces, and environmental restoration (Right). stewardship, significantly elevating quality of life across the City. FVJ Median Improvements The City continues to enhance street medians that ., were left in desolate conditions following the State of California's water restrictions nearly ten years ago. These improvements will be implemented over a three-year period and are intended to enhance the public realm, creating a more attractive environment. The project scope includes the installation of low-maintenance, drought- tolerant, and resilient plant materials, as well as - r the repair and/or upgrade of irrigation systems where applicable. As of 2025, the City of Santa Ana's Public Works Agency has improved approximately 2.12 miles of previously barren or non-landscaped medians. --- Efforts have focused on Edinger Avenue (from Grand Avenue to Bristol Street) and Bristol Street (from Sunflower Avenue to Alton Avenue), with „Above: Picture of improved median. improvements on both streets completed in December 2025. 29 City Council 10 — 37 3/3/2026 Attachment A— General Plan Implementation Actions A-1 City Council 10 — 38 3/3/2026 N C o c M E vUi c c v u a cc o v v o� E E `v `v 0 a o Y v 3 c ° do 0 o UO s E 0 a o > a fl o ° - ` ¢ E Q ¢ Y o c ° Y R v o v v ° = s u oo ¢ ro Q Y Q o ¢ +� ° Q o w o = _ y v q a `° v v v 'E o v a '° E a o ° E o°A.o o E a w s c y o 3 s. " fl-s L u ° ¢ c Q . Q E E s v s0 v o E O c m io c ° g �+ v ono La v E N v � ',�° u° °1 v ro ro v N 0 o = v v a E o o .- .4 c E o a a a v w D o r n v� o C vvi 9 E +O+ O O Q V°i -6 E t N Q pp� 'O -a° Y C v a LL v o u s o E s o L v 'o �3 c v ¢ 3 Q o c N ? v E v ¢ T v u °0° .w N Y c rco c v ao' .� io rcu E o v N L O '- O! Q tp O VI ° Y E L C a C C t6 C E O N i6 O L O N O N :EQ Lp N c ° o N a a v v c Q is c v Y v n Y .� c '� Q �- > m -° _0a o f �Eo n v ° v o N F '� ra E > u c m o y E - o v o 'o o Y -6 ¢ o '- E ¢ a u a t E o ,`° ai U v ° = '3' `o � V_ t ¢ v v 0 a m y y c c 0 a�i a o r v° .� K in U Y c h O N N ° N ti y0 p .- O O a T N Q C av+ aO+ C u ?-° 9_ y Oq O ` d 'o ¢Q a L o O N a+ S y O_ .0 ✓ C N N V°I C t0 Z v +�+ C o v io E m ° Y v -°o ;Y v E N , ¢ rco U - E 0 v 2 o N v .0 Q vw o N aui > s v c ro ° m .`o '`-' E 3 3 Q o S � E m E _ v v N 0 v o v c y o 0 o c� v o 0 o a n s u o L v Y a > N W C Z Z 4 C L d Q Q C U V1 d U U N H Vf In Q W f6 d N Q � N r E E c N V V ° W � C 0 n ¢ m o no O N N oS � r O O a ¢ f0 C O O c E c N V K K a ¢ W N a a v c v C7 N _ a a o v v N C > T N c um s E E � E _ o u m m _ c o o E o o :E v E u Z C ,2 o v o 9 a H 0 o ° Y O o H Q Q 01 -oo o V Z E r E Y a o w n v `o F p Y o- G .y E 9 L $ o c Z >' N « Q T v ` a - N E N O . p`p tv o C ✓t - OD Eo ON Q fl- N10 £ a N Ou c m U c m CV) t U v Q v O u C y Y y O C v E v ti ti c�- r - - > c z Y W c E � E E E 46 E E E U U U IBC' N U N v 4 O v � °o c L o `o 56 ov 1 o 5 o o - y n v = 0 QED .3 Y v u O J L io -D x o0 3 3 - N y a w ° v oon u o c x ro '" ° c o -a m > m O '^ v �' °- o ° ° E A co �+ o o E O Y > iG C O O C 'O L \ am C c T L a N L O in ` L n1 U v 3 n "' a v 3 N N c o Q - a E c Y v °- u v E Y c o c E v CO` o a v ,o o n o o un o ° 0 ° o u v c c ,y o v o v > E ° E v `° Y v v a v '3^ o y oRn " ruo fO v N ° o v c E DN 'EN L c a °> ` uv o o E c o 0 -2D o y o a = c>i j o d .3 >, v', ° ' m v `w rca E a+ v O Y O CO -O t>a O 3 ` f' 00 w i' 0 O 23 c Q ruo = t Y N Q s '^ L m .v a Y Y v L v � vi qn o 3 ° ° �.~ �n n m c 0.n rua Q a oo $ m n - t4 O 6 E -O w'y+ v C E _ ONo no EQ v W o u o ' E 0on hn a wU a E `o Q v v ai io n o v3 `° c a>i 'c _ a $ v .. o v o ocn o o °1 o Ln av u.oEo o O6 OO O O n O U E v U u Q H v On y bll 00 by r o 0 0 m n LL N N O � O O v � r O O a a f0 C O v c E c Q a u 3 a n Q a v\ai ma Q U K v a c v C7 in a -o � � c c a v � v a 'D D a v � 0 Q v 3 t o m D' o tl0 v O t E LEw ou m w w .. 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U) 04 0 04 E Z > < \ \ / _ . . . . -15 co . . . . . . . . . . . . . . . . . . . . . . . . . . . z E 2 E E E E E E E E E E E E tu . . . . . . . . . . . . . . . . . . 2 2 - - - - - - - - - - - 04 2 04 > < \ \ / _ . . . . -15 0 E z E { \ /� „ 1 „ : , : : „ i ; „ ; : : , : , ; „ : ; i ; ; , , , , ! „ : , ; „ { \ { / ) ] } ) ( } ( ) ) [ } ) ) } ] ( } ) ( } ( [ } } ( ) ( } ( ( ) { [ } ( [ } ( ( } ( � Ai- E E E E E E E E E E E E E E tu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 - - - - - - - - - - - - - 0' A 1 0 E U) 04 0 04 E Z > < �\ \ / . . . . . . . . . . . . . . . . . . . . . . . . . . lz - - - - - - - - - - LO 0 E . . . . . . . . . . . . . . . . . . . . . z E { \ /� „ 1 „ : , : : „ i , , , , l : , : , ; „ : : „ : , , , , ! „ : „ ! , { \ { / IE - - - - - - - - -- LL- TIM E E E E E tu . . . . . . . . . . . . . . . . . . . . . . 0' A U) 04 > < �\ \ / _ . . . . . . . . _ (C) 0 E . . . . . . . . . . . . . . . . . . ... . . . . . . . z E { \ /� „ 1 „ : , : : „ i , , , , l : , : , ; , i ; ; i ; ; , , , , ! „ : „ ! , . . . . . . . . . . . 2 t E E E tu E s E z 'o 4.-- 0 U) 04 > < �\ \ �/ . . . 0 E' z E { \ /� 2 E t ) } \ \\ � )] : < \ ( CN \ \ ! , 2'E\ ^ , , z < z I E z j E E I E 00 . . . . . . . . . . . . . . . . . . t R \ \ \ \ \ } } ) } } p p x E - - - - - - - - - - - T 8 L \ � {\!) . . . . . . . . . . . . . . . . \ {\!) 2 E 23 �] \` 7\ / \�\ ) { \ . {}!) } \ �\� } \ \ } \ \ \ \ \ \ \ \ \ \ \ \ \ ( \ \ � \ \ \ \ \ \ \ \ \ } } \ \ } } ) ) \ } } } } CN 2 E ZE E CD 7 7 7 7 7 7 7 E E E R 91 \ � {{!) . . . . . _ . . . . . . . . . . \ {\!) 2 E 23 �] \` 7\ / \�\ ) { \ . {}!) } \ �\� CN 2 E z E 0 00 am } \ \ \ \ ) \ \ \ \ \ \ j \ \ \ \ \ \ \ \ \ \ \ \ ) ( } \ \ \ \ \ \ } ) I R S 2 R I 2 S 2 23 CN \ � {{!) . . . . . . . . . . . \ {\!) �] 2 E \` 7\ / \�\ ) { \ . 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I { E - \ \ « - }{ ® E m CN N O N r m 0 a`m � E Q r a¢ m `m y M y (O OD N J U Nl T 's a 0 tt a a a Q a a a a a U V V 4 U V U U U N R N ` N N N N N N u1 N ✓i N � D U J O U[if U m D t U C N C N C R E N C N C N C N C N C O N O N O fl- N O N O N O N O N O Z M Z M Z V v Z Z Z Z Z O O o F U � Y a v � U � 3 m o 3 a`Ri J J 0 o o a` O > ' > N N J O c U / n Q X 0 Q Q W Q N N O O Attachment C — Housing Successor Annual Report C-1 City Council 10 — 185 3/3/2026 2025 General Plan Annual Progress Report Attachment C HOUSING SUCCESSOR ANNUAL REPORT REGARDING THE LOW AND MODERATE INCOME HOUSING ASSET FUND FOR FISCAL YEAR 2024-2025 PURSUANT TO CALIFORNIA HEALTH AND SAFETY CODE SECTION 34176.1(f) FOR THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA This Housing Successor Annual Report (Report) regarding the Low and Moderate Income Housing Asset Fund (LMIHAF) has been prepared pursuant to California Health and Safety Code Section 34176.1(f) and is dated as of January 20, 2026. This Report sets forth certain details of the Housing Authority of the City of Santa Ana (Housing Successor) activities during Fiscal Year 2024-2025 (Fiscal Year). The purpose of this Report is to provide the governing body of the Housing Successor an annual report on the housing assets and activities of the Housing Successor under Part 1.85, Division 24 of the California Health and Safety Code, in particular sections 34176 and 34176.1 (Dissolution Law). The following Report is based upon information prepared by Housing Successor staff and information contained within the independent financial audit of the Low and Moderate Income Housing Asset Fund, as incorporated in the City of Santa Ana's Annual Comprehensive Financial Report (ACFR) for Fiscal Year 2024-2025 (Fiscal Year) as prepared by CliftonLarsonAllen LLP (Audit), which Audit is separate from this annual summary Report; further, this Report conforms with and is organized into sections I. through XII., inclusive, pursuant to Section 34176.1(f) of the Dissolution Law: I. Amount Deposited into LMIHAF: This section provides the total amount of funds deposited into the LMIHAF during the Fiscal Year. Any amounts deposited for items listed on the Recognized Obligation Payment Schedule (ROPS) must be distinguished from the other amounts deposited. II. Ending Balance of LMIHAF: This section provides a statement of the balance in the LMIHAF as of the close of the Fiscal Year. Any amounts deposited for items listed on the ROPS must be distinguished from the other amounts deposited. III. Description of Expenditures from LMIHAF: This section provides a description of the expenditures made from the LMIHAF during the Fiscal Year. The expenditures are to be categorized. IV. Statutory Value of Assets Owned by Housing Successor: This section provides the statutory value of real property owned by the Housing Successor, the value of loans and grants receivables, and the sum of these two amounts. H USING AUTHORITY OF THE CITY OF SANTA ANA—FY 2024/25 C- 1 of 10 2025 General Plan Annual Progress Report Attachment C V. Description of Transfers: This section describes transfers, if any, to another housing successor agency made in previous Fiscal Year(s), including whether the funds are unencumbered and the status of projects, if any, for which the transferred LMIHAF will be used. The sole purpose of the transfers must be for the development of transit priority projects, permanent supportive housing, housing for agricultural employees or special needs housing. VI. Project Descriptions: This section describes any project for which the Housing Successor receives or holds property tax revenue pursuant to the ROPS and the status of that project. VII. Status of Compliance with Section 33334.16: This section provides a status update on compliance with Section 33334.16 for interests in real property acquired by the former redevelopment agency prior to February 1, 2012. For interests in real property acquired on or after February 1, 2012, provide a status update on the project. Vill. Description of Outstanding Obligations under Section 33413: This section describes the outstanding inclusionary and replacement housing obligations, if any, under Section 33413 that remained outstanding prior to dissolution of the former redevelopment agency as of February 1, 2012 along with the Housing Successor's progress in meeting those prior obligations, if any, of the former redevelopment agency and how the Housing Successor's plans to meet unmet obligations, if any. IX. Income Test: This section provides the information required by Section 34176.1(a)(3)(B), or a description of expenditures by income restriction for five year period, with the time period beginning January 1, 2014 and whether the statutory thresholds have been met. Information is provided covering the period of July 1, 2020— June 30, 2025. X. Senior Housing Test: This section provides the percentage of units of deed-restricted rental housing restricted to seniors and assisted individually or jointly by the Housing Successor, its former redevelopment Agency, and its host jurisdiction within the previous 10 years in relation to the aggregate number of units of deed-restricted rental housing assisted individually or jointly by the Housing Successor, its former Redevelopment Agency and its host jurisdiction within the same time period. For this Report the ten-year period reviewed is January 1, 2015 to December 31, 2024. XI. Excess Surplus Test: This section provides the amount of excess surplus in the LMIHAF, if any, and the length of time that the Housing Successor has had excess surplus, and the Housing Successor's plan for eliminating the excess surplus. XII. Inventory of Homeownership Units: This section provides an inventory of homeownership units assisted by the former redevelopment agency or the Housing Successor that are subject to covenants or restrictions or to an adopted program that H USING AUTHORITY OF THE CITY OF SANTA ANA—FY 2024/25 C-2 of 10 2025 General Plan Annual Progress Report Attachment C protects the former redevelopment agency's investment of moneys from the Low and Moderate Income Housing Fund pursuant to Section 33334.3(f). This Report is to be provided to the Housing Successor's governing body by December 31, 2025. However, the final audit opinion was not completed in time to be included in the December City Council meeting, which delayed the presentation of this report to January. In addition, this Report and the former redevelopment agency's pre-dissolution Implementation Plans are to be made available to the public on the City's website (https://www.santa- ana.org/successor-agency-oversight-board/ .) I. AMOUNT DEPOSITED INTO LMIHAF A total of$305,772 was deposited into the LMIHAF during the Fiscal Year. Of the total funds deposited into the LMIHAF, a total of$0 was held for items listed on the ROPS. II. ENDING BALANCE OF LMIHAF At the close of the Fiscal Year, the ending balance in the LMIHAF was $4,134,871 of which $0 is held for items listed on the ROPS. III. DESCRIPTION OF EXPENDITURES FROM LMIHAF The following is a description of expenditures from the LMIHAF by category: Monitoring &Administration Expenditures $ 300,726 Homeless Prevention and Rapid Rehousing Services Expenditures $0 Housing Development Expenditures ➢Expenditures on Moderate Income Units $0 ➢ Expenditures on Low Income Units $0 ➢ Expenditures on Very-Low Income Units $0 ➢ Expenditures on Extremely-Low Income Units $0 ➢ Total Housing Development Expenditures $0 Total LMIHAF Expenditures in Fiscal Year $ 300,726 IV. STATUTORY VALUE OF ASSETS OWNED BY HOUSING SUCCESSOR IN LMIHAF Under the Dissolution Law and for purposes of this Report, the "statutory value of real property" means the value of properties formerly held by the former redevelopment agency as listed on the housing asset transfer schedule approved by the Department of Finance as listed in such schedule under Section 34176(a)(2), the value of the properties transferred to the Housing Successor pursuant to Section 34181(f), and the purchase price of property(ies) purchased by H USING AUTHORITY OF THE CITY OF SANTA ANA—FY 2024/25 C- 3 of 10 2025 General Plan Annual Progress Report Attachment C the Housing Successor. Further, the value of loans and grants receivable is included in these reported assets held in the LMIHAF. The following provides the statutory value of assets owned by the Housing Successor. As of . . Fiscal Year Statutory Value of Real Property Owned by Housing Authority $ 75,000 Value of Loans and Grants Receivable $ 22,566,387 Total Value of Housing Successor Assets $ 22,641,387 V. DESCRIPTION OF TRANSFERS The Housing Successor did not make any LMIHAF transfers to other Housing Successor(s) under Section 34176.1(c)(2) during the Fiscal Year. VI. PROJECT DESCRIPTIONS The following is a description of project(s)for which the Housing Successor receives or holds property tax revenue pursuant to the ROPS as well as the status of the project(s): Project Name Status of Project J N/A All former projects on the ROPS have been completed. VII. STATUS OF COMPLIANCE WITH SECTION 33334.16 Section 34176.1 provides that Section 33334.16 does not apply to interests in real property acquired by the Housing Successor on or after February 1, 2012; however, this Report presents a status update on the project related to such real property. With respect to interests in real property acquired by the former redevelopment agency prior to February 1, 2012, the time periods described in Section 33334.16 shall be deemed to have commenced on the date that the Department of Finance approved the property as a housing asset in the LMIHAF; thus, as to real property acquired by the former redevelopment agency now held by the Housing Successor in the LMIHAF, the Housing Successor must initiate activities consistent with the development of the real property for the purpose for which it was acquired within five years of the date the DOF approved such property as a housing asset. H USING AUTHORITY OF THE CITY OF SANTA ANA—FY 2024/25 C-4 of 10 2025 General Plan Annual Progress Report Attachment C The following provides a status update on the real property or properties housing asset(s) that were acquired prior to February 1, 2012 and compliance with five-year period: Deadline Initiate Date of Development Address of Property . • This remnant parcel has been included in Request for Proposals ("RFP") # 18-056 issued on July 2, 2018; RFP # 19-063 issued on July Remnant parcels at 3, 2019; RFP #21-136 issued on Spurgeon & E. 22nd 10/30/2002 2/14/2018 December 8, 2021; and RFP #23- St. 156 issued on October 19, 2023. All of the RFPs have been issued for the development of affordable housing on this parcel. There were no viable proposals on this property. On December 7, 2021, the Housing Authority entered into a 99-year Ground Lease with Shelter Providers of Orange County, Inc. DBA HomeAid Orange County for the development of the FX 801, 809 & 809 '/z E. Residences, a multifamily Santa Ana Blvd. 7/29/2009 2/14/2018 affordable housing project with 16 units for people experiencing homelessness. In October 2022, the developer closed on their construction loan financing and a groundbreaking ceremony was held in June 2023. Construction was completed in April 2025. H USING AUTHORITY OF THE CITY OF SANTA ANA—FY 2024/25 C- 5 of 10 2025 General Plan Annual Progress Report Attachment C Deadline • Initiate Date of Development Status of Housing Successor Address of Property Acquisition Activity Activity MR On November 17, 2020, the Housing Authority entered into a 99-year Ground Lease for the development of two (2) affordable homeownership opportunities for moderate income families. In 826 N. Lacy 7/29/2009 2/14/2018 August 2022, Habitat held a 40 groundbreaking ceremony and obtained all building permits to commence construction. The construction was completed in November 2023 and both homes have been sold to income qualified families. On July 25, 2022, the Housing Authority entered into a 65-year Ground Lease with Washington Santa Ana Housing Partners, L.P. 1126 & 1146 for the development of the Washington 9/5/2007 2/14/2018 Crossroads at Washington, a multifamily affordable housing project with 86 units for extremely low-income families. Construction was completed in October 2024. The following provides a status update on the project(s) for property or properties that have been acquired by the Housing Successor using LMIHAF on or after February 1, 2012: Deadline to Initiate Date of Development Address of Property Acquisition NSA. H USING AUTHORITY OF THE CITY OF SANTA ANA— FY 2024/25 C- 6 of 10 2025 General Plan Annual Progress Report Attachment C Vill. DESCRIPTION OF OUTSTANDING OBLIGATIONS PURSUANT TO SECTION 33413 Replacement Housing: According to the FY 2010 — FY 2015 Implementation Plan for the former redevelopment agency, the following replacement housing obligations were transferred to the Housing Successor: One (1) very-low income five-bedroom unit was removed in 2005. The replacement housing obligation transferred to the Housing Successor was fulfilled in a previous fiscal year with the WBBB project that accommodated a five-bedroom unit within the site. At the end of Fiscal Year 2022-2023, the Housing Successor has met all replacement housing obligations transferred from the former redevelopment agency. Inclusionary/Production Housing. According to the FY 2010 — FY 2015 Implementation Plan for the former redevelopment agency, no Section 33413(b) inclusionary/production housing obligations were transferred to the Housing Successor. The former redevelopment agency's Implementation Plans are posted on the City's website at https://www.santa-ana.org/successor- agency-oversight-board/ IX. EXTREMELY-LOW INCOME TEST Section 34176.1(a)(3)(B) requires that the Housing Successor must require at least 30% of the LMIHAF to be expended for development of rental housing affordable to and occupied by households earning 30% or less of the AMI. If the Housing Successor fails to comply with the Extremely-Low Income requirement in any five-year report, then the Housing Successor must ensure that at least 50% of the funds remaining in the LMIHAF be expended in each fiscal year following the latest fiscal year following the report on households earning 30% or less of the AMI until the Housing Successor demonstrates compliance with the Extremely-Low Income requirement. This information below is for the period of July 1, 2020 —June 30, 2025: AMI FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Totals 80%-120% $0 $0 $0 $0 $0 $0 50%-80% $16,632 $0 $0 $0 $0 $16,632 30%-50% $26,867 $0 $0 $0 $0 $26,867 0%-30% $43,499 $0 $0 $1,491,252 $0 $1,534,751 Totals $86,998 $0 $0 $1,491,252 $0 $1,578,250 %of Funds Expended on 30% 50.00% 0.00% 0.00% 100.00% 0.00% 97.24% or Less of AMI H USING AUTHORITY OF THE CITY OF SANTA ANA—FY 2024/25 C-7 of 10 2025 General Plan Annual Progress Report Attachment C X. SENIOR HOUSING TEST The Housing Successor is to calculate the percentage of units of deed-restricted rental housing restricted to seniors and assisted by the Housing Successor, the former redevelopment agency and/or the City within the previous 10 years in relation to the aggregate number of units of deed-restricted rental housing assisted by the Housing Successor, the former redevelopment agency and/or City within the same time period. If this percentage exceeds 50%, then the Housing Successor cannot expend future funds in the LMIHAF to assist additional senior housing units until the Housing Successor or City assists and construction has commenced on a number of restricted rental units that is equal to 50% of the total amount of deed-restricted rental units. The following provides the Housing Successor's Senior Housing Test for the 10 year period of FY 15-16 to FY 24-25: Senior Housing Test 1/l/2015— 12/31/2024 # of Assisted Senior Rental Units 0 # of Total Assisted Rental Units 0 Senior Housing Percentage 0% XI. EXCESS SURPLUS TEST Excess Surplus is defined in Section 34176.1(d) as an unencumbered amount in the account that exceeds the greater of one million dollars ($1,000,000) or the aggregate amount deposited into the account during the Housing Successor's preceding four Fiscal Years, whichever is greater. The following provides the Excess Surplus test for the preceding four Fiscal Years: FY i i - FY 2024/25 Beginning Balance $26,417,704 $27,246,424 $27,621,931 $26,737,288 Add: Deposits $1,246,112 $483,734 $317,160 $305,772 (Less) Expenditures $417,392 $108,227 $1,201,803 $251,374 Ending Balance $27,246,424 $27,621,931 $26,737,288 $26,791,686 H USING AUTHORITY OF THE CITY OF SANTA ANA—FY 2024/25 C- 8 of 10 2025 General Plan Annual Progress Report Attachment C The LMIHAF has an Excess Surplus. (Refer to calculation below.) Fund Balance — JLllle 30. 2026 $26,791,686 Less Una--railable Amounts: Loans and notes (22,666,387) Land held for resale (75,000) Restricted cash and In5restments with fiscal agent (186,962) Liabilities — AccOLIMS parables & deposits (1,632) Deferred infloxs of revellues (6,009) Project Commitments and 1-donitoring (166,695) .P. ailable Low Income Housing FLIndS 3,792,001 Limitation (Greater of$1,000-000 or Four Wears Deposits; Aggregate amoLlnts deposited for preceding four fiscal years 2021 — 2022 1 246 112 2022 —2023 483 794 2023 —2024 317-160 2024 —2025 306.772 T0t31 depositsforthe preceding fourfiscalearc 2 352 838 Base limitation 1 000 000 Greater Amount 2 352 838 Computed Excess SurpluS — June 30, 2026 1 439 163 XII. INVENTORY OF HOMEOWNERSHIP UNITS (A) As of June 30, 2025, there was a total of 53 homeownership units and 912 rental units subject to covenants or restrictions. Of this total, all 965 units had affordability restrictions. (B) During FY 2023-24, one (1) single family unit was lost to the portfolio as the borrowers paid off the loans earlier than the original maturity date. H USING AUTHORITY OF THE CITY OF SANTA ANA—FY 2024/25 c- 9 of 10 2025 General Plan Annual Progress Report Attachment C (C) There were no funds returned to the Housing Successor as part of an adopted program that protects the former redevelopment agency's investment of moneys from the former Low and Moderate Income Housing Fund in FY 2024-25. (D) The Housing Authority of the City of Santa Ana has not contracted with any outside entity for the management of the units. H USING AUTHORITY OF THE CITY OF SANTA ANA—FY 2024/25 C- 10 of 10 Finance and Management Services www.santa-ana.org/finance Item # 11 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 3, 2026 TOPIC: Citywide Uniform Rental and Workplace Solutions Services AGENDA TITLE Agreement with Cintas Corporation No. 3 for Uniform Rental and Workplace Solutions Services (Specification No. 25-035) (General Fund & Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Cintas Corporation No. 3 to provide Uniform Rental and Workplace Solution Services in an amount not to exceed $858,000 for a term beginning March 3, 2026, and expiring March 2, 2028, with provisions for three (3), one-year extensions (Agreement A-2026-XXX). GOVERNMENT CODE 484308 APPLIES: No DISCUSSION The Purchasing Division establishes annual Citywide agreements with vendors that provide goods and services required by multiple City departments on a recurring basis. In accordance with the City's general employee Memorandum of Understanding, clean uniforms are provided to all employees who are required by the City to wear uniforms according to their job classification. Additionally, safety mats are highly encouraged in heavy traffic areas of City Hall and other City owned locations in order to minimize any potential risk of fall and injury. The rental and workplace solutions provided by Cintas Corporation includes the weekly laundering of garments and safety mats, along with pick- up and drop-off services. Santa Ana Ordinance No. NS-3041 authorizes the City to purchase contracts from any public agency utilizing a competitive bid process. Omnia, a cooperative government purchasing agency, awarded a contract to Cintas Corporation (Contract No. 001299) for uniform rental and workplace solutions as a result of open, competitive bidding, and meets the City's requirements. Staff researched available procurement options and product offerings in the market and determined that the uniform rental and workplace solutions provided by Cintas Corporation ensures City staff with guaranteed weekly uniform and safety mat cleaning services, along with a high level of customer service. City Council 11 — 1 3/3/2026 Citywide Uniform Rental and Workplace Solutions Services March 3, 2026 Page 2 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding is available in the current FY 2025-26 budget. The agreement covers two years and includes up to three, one-year renewal options. Year 1 costs span two fiscal years and will be incurred in FY 2025-26 and FY 2026-27. Funding for any renewal years will be included in proposed budgets for City Council consideration. The table below shows the first-year allocation; subsequent years are anticipated to follow a similar breakdown plus allotted escalation per the master agreement. Department/ Division Account Amount CDA - Parking Meter Services 02718131-62300 $925 FMSA - Treasury Customer Services 01110130-63001 $1,000 POL— Police Department 01114403-62300 $40,000 PRCSA- Santa Ana Zoo Maintenance 01113220-62300 $1,710 PRCSA- Santa Ana Zoo Animal Care 01 1 1 3220-62300 $6,155 PWA - Building Maintenance Custodial Services 07317101-63001 $3,696 PWA - Building Maintenance Services 07317100-63001 $5,782 PWA - Fleet Equipment Maintenance Garage Operations 07517100-62300 $9,200 PWA - Maintenance Services Graffiti Abatement Service Enhancements 01 1 1 7642-63001 $575 PWA - Maintenance Services Tree Service Enhancements 01 1 1 7643-63001 $8,050 PWA - Maintenance Service Enhancements 01117017-63001 $2,760 PWA - Maintenance Services Environment/Sanitation 06817640-63001 $1,495 PWA - Maintenance Services Roadway Cleaning 06817641-63001 $8,050 PWA - Parks Maintenance Service Enhancements 01 1 1 7651-63001 $17,500 PWA - Water Resources Sanitary Sewer Services 05617640-62300 $9,500 PWA - Water Resources Water Utility Water Production and Supply 06017640-62300 $9,500 PWA - Water Resources Water System Maintenance 06017641-62300 $9,500 PWA - Water Resources Water Quality 06017644-62300 $9,000 PWA - Water Resources Water Admin and Engineering 06017645-63001 $2,500 PWA - Water Resources Water Meter Services 06017646-62300 $9,000 Total $155,898 City Council 11 — 2 3/3/2026 Citywide Uniform Rental and Workplace Solutions Services March 3, 2026 Page 3 EXHIBIT(S) 1. Agreement with Cintas Corporation No. 3 (A-2026-XXX) 2. Cooperative agreement with Cintas Corporation Submitted By: Alexander Trinidad, Executive Director Finance and Management Services Agency Approved By: Alvaro Nunez, City Manager City Council 11 — 3 3/3/2026 EXHIBIT 1 AGREEMENT FOR UNIFORM AND FLOOR MAT RENTAL AND CLEANING BETWEEN CINTAS CORPORATION NO. 3 AND CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 3rd day of March , 2026 by and between Cintas Corporation No. 3, a Nevada corporation ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. The City desires to retain a contractor having special skill and knowledge in the field of renting out City uniforms and safety floor mats for high traffic areas within the City, and laundering services for these uniforms and safety floor mats. The rental and workplace solutions provided by Contractor includes the weekly laundering of garments and safety mats, and pick-up and drop-off services. B. Contractor represents that Contractor is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services and Pricing Chart- Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City,the rates and charges identified in Scope of Services and Pricing Chart-Exhibit A. The total amount to be expended during the term of this Agreement shall not exceed $858,000. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH)transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required Page 1 of 9 ity 6an"cv if 11 — 4 3/3/2026 documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a two (2) year term with the option for the City to grant up to three 1-year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE (Subject to revision per RMD requirements) Contractor shall procure and maintain for the duration of the Agreement the following insurance coverage: Page 2 of 9 ity 66n"cV it 11 — 5 3/3/2026 MINIMUM SCOPE OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and$2,000,000 aggregate. 2. Automobile Liability: Insurance Services Office Form Number CA 00 01 covering any auto (Code 1) with combined single limits of$1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be lower than $1,000,000. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than$1,000,000 per accident,per employee, per policy for bodily injury or disease. The requirement can be waived if Contractor has no employees If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council,its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City but only with respect to Contractor's indemnity obligations. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it but only with respect to Contractor's indemnity obligations. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or Page 3 of 9 ity 66n"cV it 11 — 6 3/3/2026 materially changed except after thirty (30) days prior written notice to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Executive Director, Finance and Management Services Agency, 20 Civic Center Plaza, M-17, Santa Ana, CA 92701. The name and location of the event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. Verification of Coverage Contractor shall furnish the City with original certificates and amendatory endorsements(or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to the City before work begins. However,failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide claims-made coverage: 1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of the contract of work. 3. If coverage is canceled or non-renewed,and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk,prior experience, insurer, coverage, or other special circumstances. Page 4 of 9 ity 66n"cV it 11 — 7 3/3/2026 7. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, to the extent caused by the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution,judicial or equitable relief suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence,recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered Page 5 of 9 ity 66n"cV it 11 — 8 3/3/2026 by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed,religion, sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERMINATION Page 6 of 9 ity 66n"cV it 11 — 9 3/3/2026 This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy.No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: Page 7 of 9 ity ounci 11 — 10 3/3/2026 To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Finance and Management Services Agency City of Santa Ana 20 Civic Center Plaza (M-17) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-6956 To Contractor: Attn: Amanda Smith Government Account Manager Cintas Corporation No. 3 14792 Franklin Avenue Tustin, CA, 92780 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by snail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24)hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first Page 8 of 9 sty 66n"cV it 11 — 11 3/3/2026 above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CINTAS CORPORATION NO. 3: City Attorney By: Andrea Garcia-Miller Name: Amanda Smith Assistant City Attorney Title: Government Account Manager RECOMMENDED FOR APPROVAL: Alexander Trad.d(Feb 19,202609:13:5 PST) Alexander Trinidad Executive Director Finance and Management Services Agency Page 9 of 9 ity ounci 11 — 12 3/3/2026 EXHIBIT A SCOPE OF SERVICES AND PRICING CHART City Council 11 — 13 3/3/2026 EXHIBIT A Workplace Solutions ciNTS,, READY FOR THE WORKDAY' Location#. 0640 Contract#: 210895700 Customer#: see Location Llstitp Main Corporate Code—+ 13897 GPO# 211011196 MLA#211011348 Date: Customer/Participating Agency: City of Santa Ana ("Customer") Phone: Address: See Location Listing City: Santa Ana State:CA Zip: UNIFORM PRODUCT ITEM# DESCRIPTION STANDARD ITEM UNIT PRICE L05SIDAMAGE SEE EXIBIT A ❑Yes ❑ No ❑Yes ❑ No ❑Yes ❑ No ❑Yes ❑ No Yes ❑ No ❑Yes ❑ No Space for additionaf entries provided on page 5 Standard Name Emblem $ 3.18 ea Standard Agency Emblem $ 3.18 ea Custom Agency Emblem $ 4.25 ea Embroidery $ 4.25 ea Uniform Advantage Item:NIA $ NIA ea per week Premium Uniform Advantage Item: NIA $ NIA ea per week Emblem Advantage Item: NIA $ NIA ea per week Prep Advantage Item: NIA $ NIA ea per week Minimum Charge $35 per delivery or 50%of initial invoice(the greater of the two). Make-up Charge $ 1.25 per garment Nan-Standard/Special Cut Garment(i.e.,non-standard,non-stocked unusually small or large sizes,unusually $ 0 15 per garment short or long sleeve or length,etc.)premium Seasonal Sleeve Change $ NIA per garment Under no circumstances will Cintas accept textiles bearing free liquid.Shop towels may not be used to clean up oil or solvent spills. Artwork Charge for Logo Mat $ NIA Payment Terms:Net 30 Customer agrees to have employees measured by a Cintas representative using garment"size samples" Size Change or Cintas TruFlt A charge of$5.40 per garment will be assessed for employee's size changed within 4 weeks of installation. Other WORKPLACE • r ■ FREQ.ITEM # DESCRIPTION RENTAL INVENTORY SEE EXIBIT A Space for additional entries provided on page S Automatic Lost Replacement Charge Item: %of inventory $ ea Automatic Lost Replacement Charge Item: %of inventory $ ea CHECKBOX INITIALS DATE Initial and check box if Unilease.All Garments will be cleaned by customer. Initial and check box if receiving Linen Service.Company will take periodic physical inventories of items in possession or under control. Initial and check box if receiving direct embroidery.If service is discontinued for any employee or Customer deletes any of the garments direct embroidery for any reason,or terminates this Acceptance Agreement for any reason or fails to renew this Acceptance Agreement,Customer will purchase 0 all direct embroidered garments at the time they are removed from service at the then current replac UNIFORM PRODUCT RENTAL PRICING (cunt.): ITEM# DESCRIPTION STANDARD ITEM UNIT PRICE LOSSIDAMAGE REPLACE.VALUE WORKPLACE SERVICES PRODUCTS PRICING (cant.): ITEM# DESCRIPTION RENTAL FREQ. INVENTORY UNIT PRICE • 1 • EXHIBIT A LOCATION LISTING (Sold To 20573650) SANTA ANA PUBLIC WORKS WATER RESOURCES 220 S DAISY AVE SANTA ANA CA,92703 (Sold To 20584594) CITY OF SANTA ANA PARKS 8 RECREATION 220 S DAISY AVE SANTA ANA CA,92703 (Sold To 20567204) CITY OF SANTA ANA PUBLIC WORKS STREET MAINTENCE 220 5 DAISY AVE SANTA ANA CA,92703 (Sold To 2059341(3) CITY OF SANTA ANA ZOO 1801 E CHESTNUT AVE SANTA ANA,CA 92701 (Sold To 12658469) CITY OF SANTA ANA 215 S CENTER ST BLDG J SANTA ANA, CA92703 (Sold To 12658160) CITY OF SANTA ANA 20 CIVIC CENTER PLZ SANTA ANA,CA 92701 (Sold To 20660361) CITY OF SANTA ANA 1081 W 6TH ST SANTA ANA,CA92701 (Sold To 20593474) CITY OF SANTA ANA 215 5 CENTER ST SANTA ANA,CA 92703 City Council 11 — 16 3/3/2026 Pricing Chart Exhibit A *Price List Price is a base price and does not include size premiums,which now have a ceiling of$0.15 GroupMaterial Desc. usage Code ",.rpquency ice List Price Services X1917 3X5 WELLNESS AF MAT ONYX Rental Weekly $3.096 Facility Services X1917 3X5 WELLNESS AF MAT ONYX _ Lost/Replacement $260.991 Apparel X23390 LADIES COMFORTFLEX PRO PANT Rental Weekly $0.175 Apparel X23390 LADIES COMFORTFLEX PRO PANT Lost/Replacement $0.728 Apparel X259 MENS PROKNIT NG SHIRTS Rental Weekly $0.247 Apparel X259 MENS PROKNIT NG SHIRTS Lost/Replacement $26.883 Apparel X259 MENS PROKNIT NG SHIRTS Charge Weekly $1.810 Apparel X270 MENS CARGO PANTS Rental Weekly $0.369 Apparel_ X270 MENS CARGO PANTS Lost/Replacement $31.491 Apparel_ X270 MENS CARGO PANTS Charge Weekly $1.579 Apparel_ X273 CINTAS WRINKLEFREE SHIRT_ Rental Weekly $0.280 Apparel X273 CINTAS WRINKLEFREE SHIRT Lost/Replacement $27.758 Apparel X273 CINTAS WRINKLEFREE SHIRT Charge Weekly $1.579 Apparel X275 MENS SNAG RESISTANT MM POLO Rental Weekly $0.391 Apparel X27S MENS SNAG RESISTANT MM POLO Lost/Replacement $26.883 Apparel X361 _ MENS SOFTSHELL JACKET Rental Weekly $1.396 Apparel X361 MENS SOFTSHELL JACKET Lost/Replacement $70.191 Apparel X361 MENS SOFTSHELL JACKET Charge Weekly $1.810 Apparel X370 MENS CARGO SHORT Rental Weekly $0.299 Apparel X370 MENS CARGO SHORT Lost/Replacement $28.791 Apparel X374 MENS DRESS OXFORD Rental Weekly $0.196 Apparel` X374 MENS DRESS OXFORD Lost/Replacement $32.391 Apparel X380 LADIES SUSAN FIT CARGO SHORTS Rental Weekly $0.348 Apparel X380 LADIES SUSAN FIT CARGO SHORTS Lost/Replacement $31.491 Apparel X380 LADIES SUSAN FIT CARGO SHORTS Charge Weekly $1.579 Apparel X383 CARHARTT DUNGAREE PANT Rental Weekly $0.475 Apparel X383 CARHARTT DUNGAREE PANT Lost/Replacement $29.700 _ Apparel_ X388 SUSAN CARGO PANTS/WM Rental Weekly $0.369 Apparel X388 SUSAN CARGO PANTS/WM Lost/Replacement $28.170 Apparel_ X389 CATHY/CARGO PANTS/WM Rental Weekly $0.302 Apparel_ X389 CATHY/CARGO PANTS/WM Lost/Replacement $28.395 Apparel X390 LADIES SUSAN FIT WORK PANTS Rental Weekly $0.175 Apparel X390 LADIES SUSAN FIT WORK PANTS Lost/Replacement $30.591 _ Apparel X395 LADIES CATHY FIT WORK PANTS Rental Weekly $0.175 Apparel i X395 LADIES CATHY FIT WORK PANTS Lost/Replacement $30.591 i Apparel X66273 LADIES HIGH IMAGE WORK SHIRT Rental Weekly $0.280 Apparel X66273 LADIES HIGH IMAGE WORK SHIRT Lost/Replacement $27.891 Apparel X82367 MENS PERFORMANCE TECH SHIRT Rental Weekly $0.248 Apparel X82367 MENS PERFORMANCE TECH SHIRT Lost/Replacement _ $26.991 Apparel X82367 MENS PERFORMANCE TECH SHIRT Charge Weekly $1.579 Facility Services X8898 RESTOCKING FEE Charge Weekly $5.400 Apparel X912 CINTAS CLASSIC COVERALL Rental Weekly $0.278 Apparel X912 CINTAS CLASSIC COVERALL _ Lost/Replacement $21.905 Facility Services X9210 URINAL SCREEN SVC _ Rental Weekly $1.867 Facility Services X9210 URINAL SCREEN SVC Lost/Replacement $0.045 _ Apparel X935 CINTAS COMFORT MENS SHIRT Rental Weekly $0.155 _ Apparel_ X935 CINTAS COMFORT MENS SHIRT Lost/Replacement $18.103 iApparel X935 CINTAS COMFORT MENS SHIRT Charge Weekly $1.810 Apparel X945 MENS COMFORT PANT WORK PANTS Rental Weekly $0.189 Apparel X945 MENS COMFORT PANT WORK PANTS Lost/Replacement $21.724 Apparel X945 MENS COMFORT PANT WORK PANTS Charge Weekly $1.701 (Apparel X970 CINTAS TRADESMAN JACKET Rental Weekly $0.372 City Council 11 - 17 3/3/2026 Pricing Chart Exhibit A Price List Price is a base price and does not include size premiums,which now have a ceiling of$0.15 Material Group Material Number Material Desc. Usage Code Frequency Price List Price Apparel X970 CI NTAS TRADESMAN JACKET Lost/Replacement $32.909 Apparel X970 CI NTAS TRADESMAN JACKET Charge Weekly $1.579 City Council 11 — 18 3/3/2026 Exhibit 1 - City of Santa Ana—Agreement with CintaS Corporation_3.2026 Final Audit Report 2026-02-19 Created: 2026-02-18 By: Kristin Andrade(kandrade@santa-ana.org) Status: Signed Transaction ID: CBJCHBCAABAA8MIOyYW40_nXBlpyklrW03H3XRBba8MB "Exhibit 1 - City of Santa Ana—Agreement with Cintas Corporatio n_3.2026" History Document created by Kristin Andrade (kandrade@santa-ana.org) 2026-02-18-5:23:48 PM GMT Document emailed to Alexander Trinidad (atrinidad@santa-ana.org)for signature 2026-02-18-5:24:09 PM GMT Email viewed by Alexander Trinidad (atrinidad@santa-ana.org) I2026-02-19-10:31:43 AM GMT Document e-signed by Alexander Trinidad (atrinidad@santa-ana.org) Signature Date:2026-02-19-5:13:54 PM GMT-Time Source:server Agreement completed. 2026-02-19-5:13:54 PM GMT I y ounce 11 — 19 3/3/2026 EXHIBIT 2 �Fe I S Lt69' [::INT ERNAL USE ONLY RO-SERVICE-001299 University of Nebraska Contract Summary CONTRACTOR/COMPANY INFORMATION Supplier JOINTAS Contact (Ryan Duncan mail Iduncanr@cintas.com REQUESTING DEPARTMENT Participating UNMC, UNL, UNO, UNK, UNOP Campuses Administrative P2P Unit/Dept. Primary Contact Sydney Zach Name Primary Contact ydney.zach@nebraska.edu Email CONTRACT DESCRIPTION/INFORMATION Contract Summary The entirety of this Uwide contract covers workforce solutions products and (brief description and/ services to include, but not limited to: uniforms, cleaning mops and cloths, first oreventname) aid and safety, and fire protection services, as well as the complete balance of line of parts and pieces. Estimated spend over the life of the contract is$2.5M for the University System.The University of Nebraska is the Omnia Partners Lead Agency for this contract. We will receive group-share rebates from the Omnia"WeShare" program, in addition to revenue as a lead agency. Purchase Category [Safety Total Amount of ,500,000.00 USD Start Date Upon jEnd Date IPIVI 1131/2033 11:59 end I Execution BID INFORMATION Bid Number 702-22-4618 Competitive Review Formal Bid Awarded Findings Contract Information this is an OMNIA cooperative contract Procure-to-Pay byaskl- Ne 3835 Holdrege Street I Lincoln,NE 68583-0742 1 402.4722126 System nebraska.edu/p2p City Council 11 — 20 3/3/2026 University of Nebraska/OMNIA Partners, Public Sector Contract with Cintas Corporation No. 2 under RFP No. 3702-22-4618, Workplace Solutions This Master Agreement("Master Agreement") is by and between the Board of Regents of the University of Nebraska, a public body corporate and governing body of the University of Nebraska ("University"), and Cintas Corporation No. 2 ("Cintas"or"Supplier"). This Master Agreement shall be made available to additional state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit(referenced herein as"Participating Public Agencies")through the cooperative purchasing program administered by the National Intergovernmental Purchasing Alliance Company d/b/a OMNIA Partners, Public Sector. The following documents are incorporated by reference into this Master Agreement: 1. University of Nebraska-Cintas Master Agreement 2. Exhibit A to University of Nebraska-Cintas Master Agreement, Alarm Monitoring Terms and Conditions (Inclusive of Schedules A and B) 3. Cintas Workplace Solutions RFP Pricing Sheet 4. Cintas Response to University of Nebraska RFP No. 3702-22-4618, Workplace Solutions/eBid Invitation 5. University of Nebraska RFP No. No. 3702-22-4618, Workplace Solutions 6. Attachment A to Solicitation (Requirements for National Cooperative Contract to be Administered by OMNIA Partners; inclusive of Exhibits A through H), as modified by Cintas and agreed by OMNIA ("Attachment A") Order of Precedence: Any ambiguity, conflict, or inconsistency between the documents comprising this Master Agreement shall be resolved according to the following order of precedence: 1. Exhibit A to University of Nebraska-Cintas Master Agreement, Alarm Monitoring Terms and Conditions (not applicable to University of Nebraska, only to other Participating Public Agencies) 2. University of Nebraska-Cintas Master Agreement 3. Attachment A 4. Cintas Workplace Solutions RFP Pricing Sheet 5. Cintas Response to University of Nebraska RFP No. 3702-22-4618,Workplace Solutions/eBid Invitation 6. University of Nebraska RFP No. No. 3702-22-4618, Workplace Solutions Acceptance Agreements: Sample Acceptance Agreements are attached to this Master Agreement but are not included in the Master Agreement order of precedence as these are exemplars only. The actual Acceptance Agreements signed by Participating Public Agencies may differ, and the precedence of those Acceptance Agreements relative to the Master Agreement is to be determined in accordance with the relevant Acceptance Agreement terms. [Signature Page to Follow] City Council 11 — 21 3/3/2026 IN WITNESS WHEREOF, the parties have entered into this Master Agreement as of the date set forth below. Board of RE r� :rsity of Nebraska Cintas Corr Signature:_ [& iS Signature:_ Printed Name:Chris Kabourek Printed Name: Joe Cerni Title: senior VP I CFO Title: VP Higher Education & Public sector Date: 06/01/23 1 17:12 CDT Date: 06/01/23 1 14:42 CDT City Council 11 — 22 3/3/2026 1. University of Nebraska-Cintas Master Agreement City Council 11 — 23 3/3/2026 University of Nebraska-Cintas Master Agreement—RFP 3702-22-4618 This University of Nebraska Master Agreement-Expenditure("Agreement") dated as of the date of the last signature set forth below (the "Effective Date") sets forth the terms of purchase between the Board of Regents of the University of Nebraska a public body corporate and governing body of the University of Nebraska("University"),which is composed of a chief governing administrative unit(University of Nebraska System),four universities(University of Nebraska at Kearney, University of Nebraska-Lincoln, University of Nebraska Medical Center, and University of Nebraska at Omaha), and such other institutions and units as may be designated by the Nebraska Legislature (each a "Campus" and collectively the "Campuses"), and Cintas Corporation No. 2 ("Supplier"). University and Supplier are collectively referred to as"parties." WHEREAS, the terms and conditions of this Agreement shall be made available to additional state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit (each a "Public Agency) through the cooperative purchasing program administered by the National Intergovernmental Purchasing Alliance Company d/b/a OMNIA Partners, Public Sector("OMNIA"); WHEREAS,the terms and conditions set forth in this Agreement shall apply to any Public Agency that uses this Agreement through OMNIA's cooperative purchase program (each a "Participating Public Agency"), provided, University shall not be considered a Participating Public Agency; WHEREAS, each Participating Public Agency shall execute one or more Facilities Solutions Cooperative Acceptance Agreement or Fire Protection Acceptance Agreement(collectively,"Acceptance Agreements"), as applicable, in the then-current format provided by Supplier (sample Acceptance Agreements attached hereto for general reference only); WHEREAS, such Acceptance Agreements shall continue in force pursuant to their applicable term, notwithstanding the termination or expiration of this Agreement; and WHEREAS, with respect to each Participating Public Agency subject to the terms and conditions of this Agreement, all references to "University" shall be deemed to refer to each Participating Public Agency except where (1) specifically noted or differentiated herein (including,without limitation, Sections 2, 14 and 46), or(2)where the terms and conditions on their face pertain specifically only to the University of Nebraska (e.g. Nebraska governing law). In the latter case, the intent is to modify such term for each Participating Public Agency as required by law,unless otherwise agreed in the Acceptance Agreement between Supplier and such Participating Public Agency. NOW,THEREFORE, in consideration of the mutual covenants set forth in this Agreement the parties agree as follows: 1. Description of Deliverables. Supplier agrees to provide the services, goods, or both identified in any applicable purchase order or Acceptance Agreement (collectively, "Deliverables"). Supplier agrees to perform services under this Agreement to the satisfaction of University during the Term of this Agreement and with the standard of professional care and skill customarily provided in the performance of such service. 2. Payment. In full consideration for the Deliverables provided by Supplier under this Agreement, University shall pay or cause to be paid to Supplier a fee, pursuant to the Statement of Work and any subsequent proposal or statement of work incorporated by reference into this Agreement, within forty-five (45) days after Supplier's submission of an accurate invoice to University and all requested supporting documentation. Participating Public Agencies payment terms, consistent with the Acceptance Agreements, are Net 30.Along with its invoice, Supplier shall submit adequate receipts and documentation as requested by University to support reimbursement of all previously agreed upon reimbursable expenses. Supplier is expected to comply with applicable policies and procedures provided in writing to Supplier, including those stated within the University of Nebraska Travel Policy (located at https://nebraska.edu/- {oo056454.Docx;s} Page 1 Title:Master Agreement-Expenditure Revised:220727 Effective:220804 City Council 11 — 24 3/3/2026 /m edi a/u nca/docs/offices-and-policies/policies/policies/un iversity-of-n ebraska-travel-policy.pdf).University, in its discretion, may decline to reimburse expenses that are not pre-approved or fail to comply with applicable policies and procedures. Supplier agrees that it is solely responsible for payment of income, social security, and other employment taxes due to the proper taxing authorities, and that University will not deduct such taxes from any payments to Supplier hereunder, unless required by law. 3. Purchase Order Requirement. a. A purchase order shall be issued by University to Supplier for payment in accordance with the terms of this Agreement.All invoices submitted by Supplier shall make reference to the appropriate purchase order number to be eligible for payment. b. The parties agree that the terms and conditions of this Agreement shall prevail, notwithstanding contrary or additional terms, in any purchase order, sales acknowledgment, confirmation or any other document issued by either party affecting the products and services provided under this Agreement. 4. Term. The initial term of this Agreement shall commence on the Effective Date and continue for 5 years thereafter ("Initial Term"). This Agreement may be renewed for an additional 5 year term (the "Renewal Term") by mutual written agreement of the parties. Collectively the Initial Term and Renewal Term(s) shall be referred to as the"Term." 5. Confidentiality."Confidential Information"shall mean any materials, written information, and data marked "Confidential" by University or non-written information and data disclosed by University that is identified at the time of disclosure to Supplier as confidential or is reasonably understood by Supplier to be confidential. Supplier agrees to protect and maintain Confidential Information in strict confidence for a period of three (3) years from the date of expiration or earlier termination of this Agreement and, upon request of University, return or destroy all materials containing such Confidential Information. Notwithstanding the foregoing, Supplier shall be entitled to retain archival copies of Confidential Information for legal, regulatory, or compliance purposes.The obligations of this paragraph do not apply to information that is in the public domain;independently known, obtained,or discovered by Supplier;or hereafter supplied to Supplier by a third party without restriction. If Supplier is compelled by law to disclose any Confidential Information, it shall provide University with prior notice of such compelled disclosure (to the extent legally permitted) and reasonable assistance, at University's cost, if University wishes to contest the disclosure. 6. Property Rights. a. For purposes of this Section 6, "Intellectual Property" shall mean,whether or not reduced to writing, all copyrights, patent applications, issued patents, including reissues, renewals, continuations, and divisions of the foregoing, know-how, proprietary data, ideas, discoveries, inventions, improvements,technology,trade secrets, methods, procedures, formulae, processes, technical and non-technical data, trade secrets, design rights, trademarks,trade names, trade dress, related source identifiers, works, and other proprietary rights relating to intangible property, and any applications or registrations of the foregoing, any rights arising from registration of any of the foregoing, and any right to sue for past or future infringement of the foregoing. b. University acknowledges and agrees that, as between the parties, Supplier owns all Intellectual Property that (i) was the property of Supplier prior to the execution of this Agreement and (ii) is independently developed or acquired outside the scope of this Agreement ("Pre-Existing Intellectual Property"). In addition, Supplier shall own any Intellectual Property, developed in connection with this Agreement, that is an improvement of, or direct derivative of, Supplier's Pre- Existing Intellectual Property and know-how. {oo056454.00cx;31 Page 2 Title:Master Agreement-Expenditure Revised:220727 Effective:220804 City Council 11 — 25 3/3/2026 c. This Section 6.c shall be subject to Section 6.b in all respects. University will possess all rights to any creations, inventions, or other intellectual property and materials, including copyright, trade secrets, or patents in the same,which arise out of,are prepared by, or are developed in the course of Supplier's performance. Supplier and University acknowledge and agree that work created by Supplier in connection with its performance under this Agreement shall belong to University as "work-made-for-hire"as such term is defined under 17 USC §201, as amended. In the event such works are not copyrightable subject matter or for any reason cannot legally be considered a work- made-for-hire, Supplier hereby assigns all right,title, and interest in and to work created by Supplier in connection with its performance under this Agreement to University and agrees to execute all documents required to evidence such assignment. University's rights to any creations, inventions, or other intellectual property and materials, including copyright, trade secrets, or patents in the same,which arise out of,are prepared by,or are developed in the course of Supplier's performance under this Agreement shall be exclusive and Supplier will not use, license, or permit such works to be used for any other purpose. Upon termination of this Agreement for any reason, University shall have the exclusive right, without further obligation to Supplier, throughout the world, in all languages,and in perpetuity to use the work created by Supplier in connection with its performance under this Agreement in any manner it deems appropriate, including, without limitation, editing, altering and revising such work. This provision shall survive the termination of this Agreement. 7. Termination. In the event that either party commits a material breach of this Agreement and fails to remedy or cure such breach within thirty (30) days after receipt of written notice thereof from the non- breaching party, the non-breaching party may, at its option and in addition to any other remedies which it may have at law or in equity, terminate this Agreement by sending written notice of termination to the other party. Such termination shall be effective as of the date of its receipt.Additionally, University may terminate this Agreement for its convenience upon thirty(30) days' prior written notice to Supplier. Upon termination, University shall promptly pay Supplier for all fees incurred up to and including the effective date of termination or Supplier will refund to University a prorated share of any prepaid fees. a. If University terminates this Agreement for convenience, the parties agree that the damages sustained by Supplier will be substantial and difficult to ascertain. Therefore, if this Agreement is terminated by University for convenience in whole or in part,for any reason other than as set forth in Section 36, University will pay to Supplier as termination charges and not as a penalty the following termination charges based on the particular products and services terminated for convenience: 7.a.1. Rental Products and Services 7.a.1.1. If this Agreement is terminated for convenience in the first twelve months of the term, University shall pay as termination charges equal to 52 weeks of rental service. 7.a.1.2. If this Agreement is terminated for convenience in months thirteen (13) through twenty-four (24) of the term, University shall pay as termination charges equal to thirty-nine (39)weeks of rental service. 7.a.1.3. If this Agreement is terminated for convenience in months twenty-five(25)through thirty-six (36) of the term, University shall pay as termination charges equal to twenty-six (26) weeks of rental service. 7.a.1.4. If this Agreement is terminated for convenience after forty-eight (48) months of service, University shall pay as termination charges of thirteen (13)weeks of rental service. 7.a.1.5. University shall also be responsible to return all of the merchandise allocated to such University locations terminating this Agreement at the then current Loss/Damage Replacement Values and for any unpaid charges on University's account prior to termination. {oo056454.00cx;31 Page 3 Title:Master Agreement-Expenditure Revised:220727 Effective:220804 City Council 11 — 26 3/3/2026 First and Aid and Safety: Twenty-five percent (25%) of the unexpired term based on the previous six(6) months average revenue. 8. Representations and Warranties. Supplier warrants that it will convey good title to all direct sale goods, free of all encumbrances. Except as otherwise noted in this Agreement, at the time of delivery(i) all goods delivered shall be free from defects in workmanship, material, and manufacture, (ii)shall comply with the requirements of this Agreement, including any drawings or specifications incorporated or samples furnished by the Supplier, (iii) shall be free from defects in design, and (iv) shall be merchantable. In the event Supplier is providing University with services, Supplier warrants and represents that each of its employees and agents to perform any services under the terms of this Agreement shall have the skills, training, and background reasonably commensurate with their level of performance or responsibility, to be able to perform in a competent and professional manner that is consistent with industry standards. Supplier further warrants the services provided will conform to the requirements of this Agreement and that in performing the services Supplier will not be in breach of any agreement with a third party. The foregoing warranties are conditions to this Agreement. All warranties provided by Supplier shall run to University. Supplier will pass through to University all manufacturer warranties for the materials covered hereunder to the extent Supplier has the right to do so. Supplier does not adopt, guarantee or represent that the manufacturer will comply with any of the terms of the warranty of such manufacturer. If any warranties specified herein or otherwise applicable are breached by Supplier, University may, at its election, require Supplier to correct at Supplier's sole expense any defect or nonconformance by repair or replacement or return any defective or nonconforming goods to Supplier at Supplier's expense and recover from Supplier the purchase price or, in the case of services, require re-performance of the services or terminate this Agreement and receive a full refund.The foregoing remedies are in addition to all other remedies University may have at law or in equity. Except for the warranties specifically set forth in this Agreement, Supplier makes no other warranties and disclaims all other warranties, express or implied by law, course of dealing, course of performance, usage of trade or otherwise, including without limitation any warranty of merchantability or fitness for a particular purposes. 9. Relationship of Parties. No agency, partnership, or joint venture is created by this Agreement. The parties affirmatively disclaim any intent to form such relationship. Supplier is solely responsible for maintenance and payment of insurance and the like that may be required by federal, state,or local law with respect to any sums paid hereunder. Supplier is not University's agent or representative and has no authority to bind or commit University to any agreements or other obligations. 10. Liability. To the fullest extent allowed by law, Supplier shall defend, indemnify, and hold harmless University, its regents, officers, employees, agents, and students,for any loss,claim, damage, expense, or liability of any kind, including reasonable attorneys'fees and costs,to the extent caused by the negligence or willful misconduct of Supplier and its officers, employees, agents, and subcontractors. 11. Insurance. Supplier shall at its own expense obtain and maintain throughout the Term of this Agreement general commercial liability insurance against claims for bodily injury, death, and property damage with limits of not less than one million dollars ($1,000,000.00) per occurrence, and three million dollars ($3,000,000.00) general aggregate to cover such liability caused by, or arising out of, activities of Supplier and its agents and/or employees while engaged in or preparing for the provision of the Deliverables. Upon request by University, Supplier shall furnish to University certificates of insurance evidencing that such insurance is effective prior to provision of the Deliverables. By requiring such minimum insurance, University shall not be deemed or construed to have assessed the risk or limited the liability that may be applicable to Supplier under this Agreement. Supplier shall assess its own risks and, if it deems appropriate, maintain higher limits or broader coverages. Supplier further agrees, upon request, to include University as an additional insured on its general liability insurance policy on a primary and non-contributory basis. Supplier is not relieved of any liability or other obligations assumed or pursuant to this Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. {00056454.DOCX;31 Page 4 Title: Master Agreement-Expenditure Revised:220727 Effective:220804 City Council 11 — 27 3/3/2026 12. Assignment. This Agreement is non-assignable and non-transferrable unless agreed to in writing by the parties. Any attempt by either party to assign its rights or obligations hereunder without the consent of the other party shall be void. 13. Amendment. This Agreement constitutes the entire understanding between University and Supplier with respect to the subject matter hereof and may not be amended except by an agreement signed by Supplier and an authorized representative of University. 14. Disputes; Governing Law and Forum. A. As pertains solely to disputes between the University and Supplier,this Agreement shall be governed by the laws of the State of Nebraska without giving effect to its conflicts of law provisions. Any legal actions brought by University or by Supplier shall be instituted in the state courts located in Lancaster County, Nebraska. It is understood and agreed that any legal action by Supplier in relation to this Agreement may only be instituted in accordance with the provisions of the State Contract Claims Act (Neb. Rev. Stat. §§ 81-8,302 to 81-8,306), as amended. B. As pertains to disputes between any other Participating Public Agency and Supplier, the dispute shall be resolved consistent with the dispute resolution provisions set forth in the applicable Acceptance Agreement, which calls for binding arbitration, to the extent permitted under applicable law, or, where arbitration is not legally permissible, in accordance with the contracts disputes process required under applicable state law for the Participating Public Agency and, in either case, subject to that state's substantive law. As set forth in the Acceptance Agreement, any such dispute arising from or related to this Agreement shall be determined on an individual, non-class basis, whether in arbitration or in any court, shall be considered unique as to its facts, and shall not be consolidated in any arbitration or other legal proceeding with any claim or controversy of any other party. 15. Conflict of Interest. Supplier certifies, to the best of its knowledge and belief, that there are no potential organizational conflicts of interest related to this Agreement. If Supplier cannot so certify, it shall provide to University a disclosure statement that describes all relevant information concerning any potential conflict of interest under this Agreement. In the event the potential conflict of interest cannot be resolved, University may declare this Agreement void and of no further force or effect and University shall have no further obligations under this Agreement. 16. Work Status Verification. Supplier and its subcontractors shall use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska pursuant to Neb. Rev. Stat. §§4-108 to 4-114, as amended. 17. Debarment List. Supplier certifies and warrants that it has not been debarred, suspended, or declared ineligible as defined in the Federal Acquisition Regulation 48 CFR Ch.1 Subpart 9.4. Supplier also certifies that Supplier,its partners,directors,officers,employees,licensees, subcontractors, or agents have not been excluded or debarred or otherwise become ineligible to participate in Federal health care programs pursuant to 42 USC § 1320a-7. This shall be an ongoing certification and warranty during the Term of the Agreement and Supplier shall immediately notify University of any change in the status of the certification and warranty set forth in this section. If Supplier becomes excluded from Federal health care program participation or placed on the Consolidated List of Debarred, Suspended, and Ineligible Contractors, the Agreement may be terminated immediately, for cause, by University. If any partners, directors, officers, employees, licensees, subcontractors, personnel, or agents of Supplier become excluded from Federal health care program participation, such individual shall be removed from participating in this Agreement immediately. Failure by Supplier to remove such excluded individual immediately shall provide University the right to terminate the Agreement immediately for cause. 18. Taxpayer Transparency Act. Under Neb. Rev. Stat. §§ 84-602.01 to 84-602.04, University is required to provide the Nebraska Department of Administrative Services with a copy of each contract that {00056454.Docx;3} Page 5 Title:Master Agreement-Expenditure Revised:220727 Effective:220804 City Council 11 — 28 3/3/2026 is a basis for an expenditure of state funds, including any amendments and documents incorporated by reference in the contract. Copies of all such contracts and documents will be published by the Nebraska Department of Administrative Services at https://statecontracts.nebraska.gov/. It shall be the sole responsibility of Supplier (a) to notify University of any requested redactions to such contracts and documents and (b) to indicate the legal basis for such requested redactions at the time of execution. In addition, Supplier agrees to defend any challenge to such redactions at its own expense. 19. Public Records. Under Neb. Rev. Stat. §§ 84-712 to 84-712.09, information or records of or belonging to University regarding, related to,or part of the Agreement will be open to public inspection and copying unless exempted from disclosure in accordance with the University's interpretation and application of applicable law. It shall be the sole responsibility of Supplier(a)to notify University of requested redactions to any such information or records that may otherwise be required to be open to public inspection and copying and (b) to indicate the legal basis for such requested redactions. In addition, Supplier agrees to defend any challenge to such requested redactions at its own expense. 20. Nondiscrimination. Supplier agrees that neither it nor any of its subcontractors shall discriminate against any employee, or applicant for employment to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions, or privilege of employment because of the race, color, religion, sex, disability, or national origin of the employee or applicant in accordance with the Nebraska Fair Employment Practice Act, Neb. Rev. Stat. §48-1122, as amended. 21. Discrimination including Sexual Harassment. State and federal law, as well as University of Nebraska Bylaws, policies, and guidelines prohibit discrimination(as defined therein)including harassment and retaliation, against students, employees, and other members of the University community. Prohibited types of discrimination include discrimination on the basis of race, color, ethnicity, national origin, sex (including sexual harassment), pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, political affiliation, and any other protected status. Supplier shall exercise control over itself,its employees,agents,contractors,and affiliated parties to prohibit acts of discrimination, including sexual harassment, against University students, employees, and other members of the University community. Supplier shall cooperate with the University following any report of discrimination. In the event University determines that Supplier or an employee, agent, contractor, or other person affiliated with Supplier has engaged in discrimination, including harassment, or other inappropriate conduct, Supplier will take prompt and effective action, in accordance with the University's direction, to prevent recurrence of the conduct and to correct its effects, which may include removal of Supplier or the employee, agent, contractor, or other person affiliated with Supplier from providing the Deliverables. Supplier's failure to comply with the University's directive or any other part of this provision may be cause for immediate termination of this Agreement. Supplier acknowledges that the University may have obligations to report any allegations or incidents of discrimination, including sexual harassment. Supplier and employees, agents, contractors, and other persons affiliated with Supplier who are directly providing the Deliverables or present on University premises shall participate in any training as may be required by the University from time to time, including training regarding sexual harassment and diversity and inclusion. 22. Criminal Background Investigations. If applicable, Supplier represents and warrants that Supplier has obtained, at its own expense and in a manner compliant with all applicable laws, a background screening for all of its employees who will be present on University premises. Such background screenings shall be completed consistent with current industry standards and shall, at a minimum, include the same degree of thoroughness as the background checks University conducts for its newly hired staff. Supplier agrees to update any background screening upon reasonable request by University, it being agreed that any request based upon the occurrence of any illegal activity involving Supplier or its personnel, or the reasonable suspicion of illegal activity would be deemed reasonable. Supplier shall provide University with evidence of the completion of the required background screenings upon University's request. Alternatively, in the event Supplier is an individual, University may require Supplier complete a background check {00056454.DOCX;s} Page 6 Title:Master Agreement-Expenditure Revised:220727 Effective:220804 City Council 11 — 29 3/3/2026 consistent with current industry standards at University's request. Supplier shall not hire, retain, or engage any individual directly involved in the performance of services underthe Agreement who has been convicted (felony or misdemeanor) of or entered into a court-supervised diversion program for any sexual offense, felony assault (including domestic violence related incidents), child abuse, molestation or other crime involving endangerment of a minor, murder, or kidnapping. Supplier and Supplier's employees or agents directly performing services under the Agreement cannot be listed on any sex offender registry. Other convictions, such as misdemeanor assault, drug distribution activity,felony drug possession, and any other felony or crime involving moral turpitude may also render Supplier and Supplier's employees or agents ineligible to directly perform services under the Agreement, taking into consideration (a) the nature and gravity of the offense(s), (b)the time that has passed since the offense or conduct and/or completion of the sentence, and (c)the nature of the services being performed. Supplier and Supplier's employees or agents cannot be listed on any sex offender registry. Supplier agrees to ensure any third party with whom Supplier engages to provide any part of services provided under the Agreement agrees to the same restrictions, conditions, and requirements of this section in the same capacity as Supplier. 23. Equal Opportunity (intentionally bolded). Supplier shall comply with 41 CFR §§ 60-1.4(a), 60- 300.5(a), and 60-741.5(a), incorporated by reference with the following statement: "This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60- 741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin or for inquiring about, discussing, or disclosing compensation. Moreover,these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status." 24. Logos or University Marks. Supplier shall not use or display any University name, logo, trademark, service mark(individually a"Mark"and collectively the"Marks")and/or other indicia designated by University as a source identifier, unless expressly authorized in writing by University. Any unauthorized use of Marks is expressly prohibited. Supplier agrees it will not use University's name in any manner that acts as an endorsement or is an appearance of any endorsement in any promotion, advertisement, solicitation, or other communication, especially as it relates to Supplier's business. 25. Right to Audit Privilege. The University reserves the right to audit or inspect work performed by the Supplier under the Agreement. The University may participate directly or through an appointed representative in order to verify that services related to the Agreement have been performed in accordance with the procedures indicated. 26. Affiliates. "Affiliates" for the purposes of this Agreement are agents, contractors, consultants, or other entities or individuals who are authorized by University to use the Deliverables. Affiliates may be added by University upon written notice to Supplier. The parties agree Affiliates may avail themselves to the benefits of this Agreement by way of a separate agreement between Affiliate and Supplier. Affiliates include,without limitation, any public agency or instrumentality of the government of the State of Nebraska or political subdivisions within the State of Nebraska,any entity in which the Board of Regents of University has at least a fifty percent (50%) controlling interest, and The Nebraska Medical Center d/b/a Nebraska Medicine. 27. Campuses. By virtue of the authority granted by the Board of Regents of University of Nebraska, each Campus may execute certain contracts on their own behalf. Supplier acknowledges one or more Campuses may participate under this Agreement. The Campuses shall not be considered "Affiliates" for purposes of this Agreement. {oo056454.00cx;31 Page 7 Title:Master Agreement-Expenditure Revised:220727 Effective:220804 City Council 11 — 30 3/3/2026 28. Compliance. Supplier and its employees and agents will comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of federal, state, and local agencies having jurisdiction and/or authority, as well as applicable University policies. 29. Pricing and Annual Price Negotiations. The contract item pricing as set forth in the RFP Pricing Worksheet incorporated herein shall remain firm for the first year of the Agreement. In advance of each contract year anniversary, price adjustments shall not exceed the lesser of three percent (3%) or the percentage increase in the Consumer Price Index for all Urban Consumers (CPI-U), U.S. City Average, All Items, Unadjusted, for the most recent twelve months for which data that is not subject to revision is available as published by the U.S. Department of Labor, Bureau of Labor Statistics.Any contract item price adjustments will be made to the then-current pricing in effect prior to the adjustment. Non-contract pricing is subject to adjustment by Supplier as described in the RFP Pricing Worksheet. Supplier shall provide at least thirty(30) days'written notice to University prior to the effective date of any increase. 30. Severability.The terms of the Agreement are severable. If any term or provision is declared by a court of competent jurisdiction to be illegal, void, or unenforceable the remainder of the provisions shall continue to be valid and enforceable. 31. Survival. Provisions surviving termination or expiration of this Agreement are those which on their face affect rights and obligations after termination or expiration and also include provisions concerning indemnification, confidentiality, representations and warranties, and governing law and venue. 32. Waiver. A waiver of any term or provision of this Agreement by University shall not be deemed to be a waiver of such provision on any subsequent breach of the same or any other provision contained in this Agreement. Any such waiver must be in writing to be effective, and no such waiver or waivers shall serve to establish a course of performance between the parties contradictory to the terms hereof. 33. Notices.Any notice required or permitted to be given under this Agreement shall be in writing, sent via certified mail, overnight courier, or hand delivery, effective when received, and delivered to the addresses provided on the signature page of this Agreement. 34. Electronic Signatures. Each party agrees that this Agreement and any other documents to be delivered in connection herewith may be electronically signed, and that any electronic signatures appearing on this Agreement or such other documents are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility. 35. Subcontractors. Supplier shall not subcontract all or substantially all of any facet of the services without the prior written approval of University. Supplier shall be fully responsible for the acts and omissions of its subcontractors and of the persons directly or indirectly employed by them. Every subcontractor shall be bound by the terms of this Agreement; provided, however, that no contractual relationship shall exist between any subcontractor and University, unless evidenced in a separate contract independent of this Agreement with Supplier. 36. Unavailability of Funding. Due to possible future reductions in State and/or Federal funds, University cannot guarantee the continued availability of funding of this Agreement notwithstanding the consideration contained within this Agreement. In the event funds to finance this Agreement become unavailable, either in full or in part, due to such reductions, University may terminate the Agreement or reduce the consideration upon notice in writing to Supplier. Said notice shall be delivered by certified mail (return receipt requested) or in person (with proof of delivery). University shall be the final authority as to the availability of funds. The effective date of such Agreement, termination, or reduction in consideration shall be the actual effective date of the elimination or reduction of funding. In the event of a reduction in consideration, Supplier may cancel this Agreement as of the effective date of the proposed reduction upon the provision of advance written notice to University. Supplier shall be entitled to receive just and equitable 100056454.DOCX;s} Page 8 Title:Master Agreement-Expenditure Revised:220727 Effective:220804 City Council 11 — 31 3/3/2026 compensation for any satisfactory work performed up to the date of the notice of termination. In the event of unavailability of funding, the University shall not be liable for any penalty, expense, or liability, or for general, special, incidental, consequential, or other damages resulting therefrom. 37. Delivery.All shipments are to be made F.O.B.destination,freight prepaid,according to the delivery information provided in the applicable purchase order. Supplier shall make no partial deliveries under this Agreement without the University's consent unless otherwise indicated in the applicable purchase order. University may, but shall not be obligated to, inspect Supplier's performance under this Agreement from time to time. University's inspection, or lack of inspection, will not constitute an acceptance of any Deliverable or a waiver of any right or warranty or preclude University from rejecting any defective Deliverable. Supplier will coordinate lead times and delivery dates with the University. 38. Flame Resistant Garments. University agrees it bears sole responsibility for selecting the flame resistant clothing and fabrics ("FRC") under this Agreement and determining whether such items are appropriate for use by its employees and agents in their applicable work environment(s). UNIVERSITY ACKNOWLEDGES THAT SUPPLIER HAS MADE NO REPRESENTATION, WARRANTY, OR COVENANT WITH RESPECT TO THE FLAME RESISTANT QUALITIES OR OTHER CHARACTERISTICS OF THE FRC OR WITH RESPECT TO THEIR FITNESS OR SUITABILITY FOR THIS OR ANY OTHER PURPOSE. SUPPLIER MAKES NO REPRESENTATION WHETHER THE FRC CONSTITUTES APPROPRIATE PERSONAL PROTECTIVE EQUIPMENT FOR THE ENVIRONMENT(S) TO WHICH UNIVERSITY'S EMPLOYEES OR AGENTS MAY BE EXPOSED OR AS TO THE FRC'S ABILITY TO PROTECT USERS FROM INJURY OR DEATH. University agrees to notify all employees and other agents of University who may wear or will be wearing the FRC that it is not designed for substantial heat exposure or for use around open flames. University acknowledges that compliance with any and all OSHA or other similar regulations or requirements relating to personal protective equipment is the sole responsibility of University. Further, University releases Supplier from any and all liability to University that results or may result from the use of the FRC, including but not limited to any alleged failure of the FRC to function as flame resistant or provide protection against fire and/or heat. In addition to the foregoing release, disclaimers, and agreements related to FRC, and to the extent permitted by applicable law, each Participating Public Agency hereby agrees to defend,indemnify and hold harmless Supplier from any claims and damages arising out of or associated with the FRC or resulting from the Participating Public Agency's or its employees' use of the FRC. 39. High Visibility Garments. University bears sole responsibility for: (a) determining the level of visibility needed by wearers of the high visibility garments(the"Garments")for their specific work conditions or uses; (b) identifying and selecting which Garments meet the required level of visibility for any particular work conditions or uses; and (c) determining when Garments require repair or replacement to meet the required level of visibility. University acknowledges and understands that the Garments alone do not ensure visibility of the wearer. University further acknowledges that Supplier is relying upon University to determine whether any Garments need repair or replacement to maintain the required level of visibility. Supplier represents only that the Garments supplied satisfy certain ANSUISEA standards to the extent the Garments are so labeled. University acknowledges that Supplier has made no other representations, covenants, or warranties, whether express or implied, related to the Garments. Further, University hereby releases Supplier from any and all liability to University that results or might result from the failure of the garments to function per ANSI/ISEA standards. In addition to the foregoing release, disclaimers, and agreements related to the Garments, and to the extent permitted by applicable law, each Participating Public Agency agrees to defend, indemnify, and hold Supplier harmless from any claims that result or might result from the failure of the Garments to function per ANSI/ISEA standards. 40. AED Warranty; AED Release;AED Release and Indemnification. University acknowledges that all AED purchases, if any, made will be subject to the warranty provided by the manufacturer of the AED and not Supplier. University acknowledges that Supplier makes no warranty, representation or covenant, express or implied, with respect to the AED products. In addition, Supplier warrants that the services performed by it will be performed in a professional, workmanlike manner and will substantially conform to the specifications of the services at the time of performance. a. As it pertains to University's use of the AEDs, the following shall apply: {00056454.DOCX;31 Page 9 Title: Master Agreement-Expenditure Revised:220727 Effective:220804 City Council 11 — 32 3/3/2026 40.a.1. RELEASE OF SUPPLIER BY UNIVERSITY. UNIVERSITY RELEASES SUPPLIER AND ALL OF ITS SUBCONTRACTORS, AGENTS, OFFICERS, EMPLOYEES, OR OTHER REPRESENTATIVES (COLLECTIVELY, "REPRESENTATIVES") OF ANY TYPE FROM LIABILITY TO UNIVERSITY FOR ANY AND ALL LOSS, DAMAGE, OR EXPENSE OF ANY KIND OR TYPE, UNDER ANY LEGAL, EQUITABLE OR OTHER THEORY,THAT MAY OCCUR PRIOR TO, CONTEMPORANEOUSLY WITH, OR AFTER THE EXECUTION OF THIS AGREEMENT RELATED IN ANY WAY TO THE USE OF THE AED PRODUCTS AND AED SERVICES. THIS RELEASE INCLUDES BUT (BUT IS NOT LIMITED TO)ANY CLAIM, DEMAND, SUIT, LIABILITY, DAMAGE, JUDGMENT, LOSS, EXPENSES, ATTORNEYS' FEES, AND COSTS, THAT MAY BE ASSERTED AGAINST SUPPLIER OR ITS REPRESENTATIVES BY UNIVERSITY FOR ANY EXPENSE, LOSS, OR DAMAGE CAUSED BY OR CONTRIBUTED TO IN ANY WAY, OR ALLEGED TO BE CAUSED BY OR CONTRIBUTED TO IN ANY WAY, BY ANY ACT, OMISSION, OR FAULT OF SUPPLIER OR ITS REPRESENTATIVES. b. As it pertains to any Participating Public Agency's use of the AEDs,the following shall apply: 40.b.1. RELEASE AND INDEMNIFICATION OF SUPPLIER BY PARTICIPATING PUBLIC AGENCY. PARTICIPATING PUBLIC AGENCY RELEASES AND, TO THE EXTENT PERMITTED BY APPLICABLE LAW,AGREES TO DEFEND, INDEMNIFY,AND HOLD HARMLESS SUPPLIER AND ALL OF ITS SUBCONTRACTORS, AGENTS, OFFICERS, EMPLOYEES, OR OTHER REPRESENTATIVES (COLLECTIVELY, -REPRESENTATIVES") OF ANY TYPE FROM LIABILITY FOR ANY AND ALL LOSS,DAMAGE,OR EXPENSE OF ANY KIND OR TYPE, UNDER ANY LEGAL, EQUITABLE OR OTHER THEORY, THAT MAY OCCUR PRIOR TO, CONTEMPORANEOUSLY WITH, OR AFTER THE EXECUTION OF THIS AGREEMENT RELATED IN ANY WAY TO THE USE OF THE AED PRODUCTS AND AED SERVICES. THIS OBLIGATION INCLUDES (BUT IS NOT LIMITED TO) ANY CLAIM, DEMAND, SUIT, LIABILITY, DAMAGE, JUDGMENT, LOSS, EXPENSES, ATTORNEYS' FEES, AND COSTS, THAT MAY BE ASSERTED AGAINST OR INCURRED BY SUPPLIER OR ITS SUBCONTRACTORS, AGENTS, OFFICERS, EMPLOYEES, OR OTHER REPRESENTATIVES BY PARTICIPATING PUBLIC AGENCY OR ANY PERSON OR ENTITY NOT A PARTY TO THIS AGREEMENT (INCLUDING, BUT NOT LIMITED TO, PARTICIPATING PUBLIC AGENCY'S INSURANCE COMPANY, ADMINISTRATIVE BODY OR AUTHORITY, OR PARTICIPATING PUBLIC AGENCY'S EMPLOYEES) FOR ANY EXPENSE, LOSS, OR DAMAGE CAUSED BY OR CONTRIBUTED TO IN ANY WAY, OR ALLEGED TO BE CAUSED BY OR CONTRIBUTED TO IN ANY WAY, BY ANY ACT, OMISSION, OR FAULT OF SUPPLIER OR ITS SUBCONTRACTORS, AGENTS, OFFICERS, EMPLOYEES, OR OTHER REPRESENTATIVES.THIS OBLIGATION EXTENDS TO, WITHOUT LIMITATION, STATUTORY CIVIL DAMAGES, ECONOMIC DAMAGES, PERSONAL INJURY, DEATH, OR PROPERTY DAMAGE (REAL AND PERSONAL) ARISING OUT OF OR RELATED TO THIS AGREEMENT, INCLUDING (BUT NOT LIMITED TO) ANY CLAIMS BASED UPON BREACH OF THE AGREEMENT, STRICT LIABILITY, REQUESTS FOR OR RIGHTS OF SUBROGATION OR CONTRIBUTION, INDEMNIFICATION, WRONGFUL DEATH, AND NEGLIGENCE (WHETHER ACTIVE OR PASSIVE, AND INCLUDING CLAIMS BASED UPON SUPPLIER'S SOLE, PARTIAL, OR JOINT AND SEVERAL NEGLIGENCE OF ANY TYPE OR DEGREE), AND ANY OTHER CLAIM, WHETHER BASED UPON OR ARISING UNDER CONTRACT, TORT, LAW, OR EQUITY. PARTICIPATING PUBLIC AGENCY FURTHER RELEASES AND WAIVES ANY RIGHT OF SUBROGATION THAT IT, ANY INSURER, OR ANY OTHER THIRD PARTY MAY HAVE DUE TO OR FOR ANY SUCH CLAIM, LOSS, OR DAMAGE. THE PARTICIPATING PUBLIC AGENCY'S DEFENSE, HOLD HARMLESS AND INDEMNIFICATION OBLIGATIONS SHALL ALSO EXTEND TO INJURIES OR DEATH SUSTAINED BY PARTICIPATING PUBLIC AGENCY'S EMPLOYEES AND SHALL NOT BE LIMITED BY ANY APPLICABLE WORKERS' COMPENSATION LAW AND PARTICIPATING PUBLIC AGENCY EXPRESSLY WAIVES ANY STATUTORY OR CONSTITUTIONAL WORKERS' COMPENSATION IMMUNITY UNDER APPLICABLE LAW WHICH WOULD OTHERWISE LIMIT ITS INDEMNIFICATION OBLIGATIONS HEREUNDER. Supplier reserves the right to select counsel to represent it in any such action. {oo056454.DOcx;s} Page 10 Title: Master Agreement-Expenditure Revised:220727 Effective:220804 City Council 11 — 33 3/3/2026 41. Cleanroom Garments. University will bear the full responsibility for selecting cleanroom apparel appropriate to its application. University hereby releases Supplier from any and all liability to University that results or might result from the failure of the cleanroom garment to function as intended. 42. Eyewash Services. The following terms and conditions shall apply to any Self-Contained The Safety Director® Station(s) ("Eyewash Station(s)") and any Eyewash Services (defined below) provided under this Agreement. a. Service: Frequency. Supplier will provide periodic service visits to perform the actions identified in this Section 42.a ("Eyewash Service"). During each Eyewash Service, Supplier shall confirm the following relating to the Eyewash Station: (a) a sign is still present; (b) deployment manifold with both nozzles is in the upright position and both nozzles are covered; (c) water flows continuously from both nozzles; and (d) deployment occurs upon drop of manifold and water continuously flows without use of hands. Supplier shall also drain water from the Eyewash Station and replace the water with University-supplied potable water and add water additive solution. Upon completion of the Eyewash Service, Supplier shall apply a tamper-evident seal, and date and initial the service tag. Each Eyewash Service will be performed quarterly, with each Eyewash Service being completed within 120 days following the prior Eyewash Service. If University performs its own inspection and/or University identifies any concern with the Eyewash Products, University shall contact Supplier during normal business hours and Supplier will respond to University by the first business day following receipt of notice. b. Scope and Limitations of Service. With each Eyewash Station, Supplier shall also provide: one stand; one fluid disposal cart; one eyewash identification sign; and one eyewash mat (together, including the Eyewash Station, the "Eyewash Products") The scope of Supplier's responsibilities under this Agreement is limited to delivering the Eyewash Products and performing Eyewash Services. University acknowledges that the scope of services expressly excludes: performance of a risk or hazard analysis of any kind or type; determining whether the Eyewash Station(s)exists on the same level as a hazard or is accessible within 10 seconds of any given hazard; monitoring the water temperature; providing regulatory guidance; or providing recommendations regarding the type, number, and placement or location of Eyewash Stations at University's facility. University further agrees that Supplier has no responsibility to monitor the condition of the Eyewash Products between Supplier's periodic service visits. University further acknowledges that it bears sole responsibility for ensuring that Eyewash Stations, Eyewash Products, and other eyewash equipment and other equipment at its facility satisfy ANSI, OSHA and all other applicable requirements. University expressly acknowledges that the status of the Eyewash Products can change at any time subsequent to a service visit by Supplier and that Supplier is not responsible or liable for any such change in status, including but not limited to any change in signage. 43. Fire Services. The following terms and conditions shall apply to any fire protection products and services provided under this Agreement: a. Inspection. Supplier shall not be responsible for the consequences of University's failure to inspect the goods or services or for any defects, malfunctions, inaccuracies, insufficiencies or omissions. Where inspection and/or test services are provided, such inspection and/or test shall be documented on Supplier's then-current form, which shall be given to University, and, where required, Supplier may submit a copy thereof to the local authority having jurisdiction. The report and findings by Supplier ARE ONLY ADVISORY IN NATURE and are intended to assist University in reducing the risk of loss to property by indicating obvious defects or impairments noted to the system and equipment inspected and/or tested. It is University's responsibility to provide the Supplier with all municipal specific documentation and to ensure such municipal specific documentation for device certification is on site and available to Supplier at the time of inspection. b. Deficiencies. REPORTED DEFICIENCIES ARE NOT INTENDED TO IMPLY THAT NO OTHER DEFECTS OR HAZARDS EXIST OR THAT ALL ASPECTS OF THE COVERED SYSTEM(S)ARE UNDER CONTROL AT THE TIME OF INSPECTION. RESPONSIBILITY FOR THE CONDITION AND OPERATION OF THE SYSTEM(S) LIES WITH THE UNIVERSITY. University shall promptly notify Supplier of any malfunction which comes to University's attention regarding the Systems. 100056454.DOCX;3) Page 11 Title: Master Agreement-Expenditure Revised:220727 Effective:220804 City Council 11 — 34 3/3/2026 c. Repair. This Agreement assumes the Systems and related equipment are in operational and maintainable condition as of the Agreement date. If, during the inspection process, Supplier determines that repairs are necessary, Supplier will perform those repairs subject to any applicable Not to Exceed (NTE) Allowance guidelines or notify the University with repair recommendations. Supplier shall have first right of refusal for all recommended repairs authorized by University. Supplier, at its option, may match any quotation provided to University by an alternate Supplier for the repair scope of work or alternate scope of work proposed by an alternate Supplier. Ensuring that recommended repairs are performed is the responsibility of the University. Supplier disclaims any liability which arises from repair recommendations which are not performed. d. Limited Warranty. Because of the great number and variety of applications for which Supplier's goods and services are purchased, Supplier does not recommend specific applications or assume any responsibility for use, results obtained or suitability for specific applications. University is cautioned to determine the appropriateness of Supplier's goods and services for University's specific application before ordering and to test and evaluate thoroughly all goods before use. Supplier warrants that title to all goods sold by Supplier shall be good and marketable. Except for the warranties specifically set forth in this Agreement, THERE ARE NO OTHER WARRANTIES EXPRESSED OR IMPLIED IN CONNECTION WITH THE SALE OF GOODS AND SERVICES, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. NO DISCLAIMER, EXCLUSION, LIMITATION OR MODIFICATION OF ANY OF THE AFORESAID WARRANTIES SHALL BE DEEMED EFFECTIVE UNLESS IN WRITING SIGNED BY SUPPLIER. 44. Alarm Monitoring Services. As it pertains to any Participating Public Agency's use of alarm monitoring services, the terms and conditions set forth in Exhibit A and all attached schedules shall apply. University is not using any alarm monitoring services under this Agreement and in no event shall Exhibit A and all attached schedules apply to University. 45. Supplier Not an Insurer. University agrees that neither Supplier nor its contractors or assignees, including, without limitation, those providing monitoring services, (collectively, "Subcontractors") are insurers and no insurance coverage is provided by this Agreement. UNIVERSITY ACKNOWLEDGES AND AGREES THAT SUPPLIER AND ITS CONTRACTORS DO NOT ASSUME ANY RESPONSIBILITY NOR SHALL THEY HAVE ANY LIABILITY FOR CLAIMS MADE AGAINST THEM CLAIMING THAT THEY ARE AN INSURER OF UNIVERSITY'S SYSTEMS, THE FAILURE OF SUCH SYSTEMS TO OPERATE EFFECTIVELY, OR ANY OTHER TYPE OF INSURANCE COVERAGE AS AN INSURER. University acknowledges that during the term of the Agreement, it will maintain a policy of insurance covering public liability, bodily injury, sickness or death, losses for property damage, fire, water damage, and loss of property in amounts that are sufficient to cover all claims of University for any losses sustained. Supplier shall not be responsible for any claims of University against the Subcontractors nor for any portion of any loss or damage that is required to be insured, is insured or insurable by University pursuant to this Section. In addition to the foregoing release and agreements, and to the extent permitted by applicable law, Participating Public Agency agrees to defend, indemnify, and hold Supplier harmless from any claims of Participating Public Agency against the Subcontractors and for any portion of any loss or damage that is required to be insured, is insured or insurable by Participating Public Agency pursuant to this Section. University may satisfy its insurance obligations under the first paragraph of this Section 46 through a self- insurance program established under Neb. Rev. St. § 85-1,126 (the "Program"). Subject to the terms, conditions, exclusions, and limits of the Program,the Program shall pay on behalf of University, during any of its fiscal years, all sums for which University shall become legally obligated to pay as damages for liability occurrences, upto the limits of $1,000,000 per liability occurrence and $3,000,000 in the aggregate of liability occurrences in any fiscal year. The Program may be evidenced by a Statement of Self-Insurance Coverage. 46. Limitation of Liability of Supplier. a. As it pertains to University, the following limitation of liability shall apply: 100os6464.00cx;s} Page 12 Title: Master Agreement-Expenditure Revised:220727 Effective:220804 City Council 11 — 35 3/3/2026 46.a.1. IF SUPPLIER OR ITS REPRESENTATIVES ARE HELD LIABLE FOR ANY REASON FOR ANY LOSS, INJURY, OR DAMAGES OF ANY KIND THAT ARISES OUT OF, RESULTS FROM, OR IS RELATED TO THIS AGREEMENT (INCLUDING, WITHOUT LIMITATION, LOSSES, INJURIES OR DAMAGES RESULTING FROM SUPPLIER'S SOLE OR PARTIAL NEGLIGENCE, WHETHER ACTIVE OR PASSIVE), UNIVERSITY AGREES AND WARRANTS THAT SUPPLIER'S AND ITS REPRESENTATIVE'S COLLECTIVE LIABILITY TO UNIVERSITY, ITS AGENTS, OFFICERS, DIRECTORS,AND EMPLOYEES SHALL BE LIMITED EXCLUSIVELY TO $2,000,000; PROVIDED, HOWEVER, THAT THE FOREGOING LIMITATION OF LIABILITY SHALL NOT APPLY TO: (1) DAMAGES ARISING FROM THE GROSS NEGLIGENCE OR WILLFUL MISCONDUCT OF SUPPLIER, ITS EMPLOYEES, ITS SUBCONTRACTORS, OR ITS AGENTS; (2) CLAIMS FOR PERSONAL INJURY, INCLUDING DEATH, ARISING FROM THE NEGLIGENCE OF SUPPLIER, ITS EMPLOYEES, ITS SUBCONTRACTORS, OR ITS AGENTS- (3) AND CLAIMS FOR DAMAGE TO REAL PROPERTY OR TANGIBLE OR INTANGIBLE PROPERTY ARISING FROM SUPPLIER'S ACTS OR OMISSIONS UNDER THE AGREEMENT. If University wishes to increase the limitation of liability, Supplier and University may negotiate a supplemental written agreement to increase the limit of Supplier's liability, but no such agreed upon increase to the limit of Supplier's liability shall be interpreted to find Supplier or its subcontractors or representatives to be insurers. Neither party shall be liable to the other or any other person for any incidental, punitive, speculative, or consequential damages of any type, including, but not limited to, loss of profits or business opportunity. b. As it pertains to Participating Public Agencies, the following limitation of liability shall apply: 46.b.1. Participating Public Agency acknowledges that Supplier's service fees/purchase prices are based on the value of services or goods provided and the limited liability provided under this Agreement and not on the value of the Participating Public Agency's premises or its contents, or the likelihood or potential extent or severity of injury(including death)to Participating Public Agency or others. Participating Public Agency further acknowledges and agrees that Supplier cannot predict the potential amount, extent, or severity of any damages or injuries that Participating Public Agency or others may incur due to the failure of the goods, systems, or services to work as intended. IF SUPPLIER OR ITS REPRESENTATIVES ARE HELD LIABLE FOR ANY REASON FOR ANY LOSS, INJURY, OR DAMAGES OF ANY KIND THAT ARISES OUT OF, RESULTS FROM, OR IS RELATED TO THIS AGREEMENT (INCLUDING, WITHOUT LIMITATION, LOSSES, INJURIES OR DAMAGES RESULTING FROM SUPPLIER'S SOLE OR PARTIAL NEGLIGENCE, WHETHER ACTIVE OR PASSIVE), PARTICIPATING PUBLIC AGENCY AGREES AND WARRANTS THAT SUPPLIER'S AND ITS REPRESENTATIVE'S COLLECTIVE LIABILITY TO PARTICIPATING PUBLIC AGENCY, ITS AGENTS, OFFICERS, DIRECTORS, EMPLOYEES, INVITEES,AND ANY THIRD PARTY SHALL BE LIMITED EXCLUSIVELY TO 25% OF PARTICIPATING PUBLIC AGENCY'S SPEND IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE DATE ON WHICH THE LIABILITY AROSE. If Participating Public Agency wishes to increase the limitation of liability, Supplier and Participating Public Agency may negotiate a supplemental written agreement to increase the limit of Supplier's liability, but no such agreed upon increase to the limit of Supplier's liability shall be interpreted to find Supplier or its subcontractors or representatives to be insurers. PARTICIPATING PUBLIC AGENCY AGREES THAT THE LIMITS ON THE LIABILITY OF SUPPLIER AND THE WAIVERS AND INDEMNITIES SET FORTH IN THIS AGREEMENT ARE A FAIR ALLOCATION OF RISKS AND LIABILITIES BETWEEN SUPPLIER, PARTICIPATING PUBLIC AGENCY, AND ANY OTHER AFFECTED PARTIES. PARTICIPATING PUBLIC AGENCY ACKNOWLEDGES AND AGREES THAT WERE SUPPLIER TO HAVE LIABILITY GREATER THAN THAT STATED ABOVE, IT WOULD NOT PROVIDE THE GOODS AND SERVICES. Neither party shall be liable to the other or any other person for any incidental, punitive, speculative, or consequential damages of any type, including, but not limited to, loss of profits or business opportunity. 47. No Federal Contractor. As a material condition of this Agreement, University represents and warrants that: (a) University is not an agency or instrumentality of the United States government; and (b) this Agreement does not constitute, and is not entered to support, a federal government contract, 100056454.DOCX;s} Page 13 Title:Master Agreement-Expenditure Revised:220727 Effective:220804 City Council 11 — 36 3/3/2026 subcontract or third party contract. In the event that this Agreement is considered or alleged to be a federal government contract, subcontract or third party contract, Supplier shall have the option unilaterally to terminate this Agreement without penalty. Further, in no event will Supplier act as a subcontractor under a U.S. federal prime contractor or a subrecipient under a U.S. federal grant or cooperative agreement in connection with this Agreement, whether as relates to the University or any other Participating Public Agency. [Signature page to follow] {00056454.DOCX;3} Page 14 Title:Master Agreement-Expenditure Revised:220727 Effective:220804 City Council 11 — 37 3/3/2026 IN WITNESS WHEREOF, the parties have entered into this Agreement as of the date set forth below. Board of Re. "I ' " ' •sity of Nebraska Cintas Cori Signature:_ Us 6b6 tk Signature:_ Chris Kabourek Joe Cerni Printed Name: Printed Name: Title: Title: Senior VP CFO VP Higher Education & Public Sector Date: 06/01/23 1 17:12 CDT Date: 06/01/23 1 14:42 CDT Notices to the University shall be sent to: Notices to Supplier shall be sent to: [Name][Department] Cintas Corporation No. 2—General Counsel [Address] 6800 Cintas Boulevard, Mason, Ohio 45262-5737 [City, State, Zip] With copy to: Legal Notices C/O P2P Procurement Contracts 1700 Y Street, BSC 125 Lincoln, NE 68588-0645 {00056454.DOCX;3} Page 15 Title:Master Agreement-Expenditure Revised:220727 Effective:220804 City Council 11 — 38 3/3/2026 2. Exhibit A to Master Agreement, Alarm Monitoring Terms and Conditions (Inclusive of Schedules A and B) City Council 11 — 39 3/3/2026 Exhibit A Alarm Monitoring Terms and Conditions Cintas Corporation No.2, d/b/a Cintas Fire Protection, and its parents, subsidiaries,and affiliates ("Cintas")agree to perform fire alarm monitoring services and other related services(collectively, "Monitoring Services")for a commercial signaling system ("System")located at the premises listed on Schedule A of this Alarm Monitoring Agreement(the"Premises") at the prices and on the terms and conditions set forth in this Alarm Monitoring Agreement("Alarm Monitoring Agreement"). In the event of a conflict on inconsistency between terms and conditions in this Alarm Monitoring Agreement and the terms and conditions set forth in the master Agreement between Cintas and Customer,this Alarm Monitoring Agreement shall control with respect to any Monitoring Services. Customer Name: Effective Date: Monitored Address: City: State: Zip: Phone: Fax: Contact Name: Contact Title: Contact Email: Billing Name: Billing Address: City: State: Zip: Billing Phone: AP Contact Name: AP Contact Phone: AP Contact Email: Payment Terms: Purchase Order:CHOOSE ONE Payment Portal: ❑yes ® no Name of Portal: SERVICE I Of UNITS I PRICE COST x x 12= /year x x 12= /year x x 12= /year TOTAL ANNUAL COST - /year /one time /one time /one time TOTAL ONE TIME 1. Annual Monitonng Fee Cintas bills annually for monitoring services.The Customer must pay a one-time service activation fee and the entire annual monitoring fee,both of which are due thirty(30)days prior to the Alarm Monitoring Agreement Effective Date.Upon request to Cintas and Cintas's written approval,Customer may be permitted to pay the annual maintenance fee in periodic payment If periodic payments are elected,Customer must pay the one-time service activation fee and first periodic payment thirty(30)days prior to the Alarm Monitoring Agreement Start Date.Subsequent periodic payments are due upon receipt of each invoice.Quarterly or monthly payments shall include a surcharge of 4% per payment_For any payment that is not paid within thirty(30)days of the invoice date,Cintas shall be entitled to assess, and Customer shall pay,a service charge of 5%of the amount of the unpaid amount due and a finance charge of 1-112% per month on the unpaid amount due.Cintas has the right to increase periodic charges at any time or times(i)after expiration of one(1)year from the Alarm Monitoring Agreement Start Date;provided,that any increase shall not exceed the greater of 6%or the increase in CPI for all urban consumers in the United States for the period since any prior increase and(ii)at any time for any new or increased pass-through fees,costs and expenses. 2. Rented Cintas Net Equipment !-or rented Cintas Net units,Cintas shall retain exclusive ownership,title,and control of the Cintas Net units at all times.If repair or replacement of the Cintas Net units is required for arty reason other than ordinary wear and tear,the Customer shall pay for any such repair or replacement at Cintas's then-prevailing charges for time and/or material.For purposes of this paragraph,'ordinary wear and tear'does not include obsolete units or units that have reached the end of their useful life- Page 1 City Council 11 — 40 3/3/2026 3. False Alarms.In the event the System is activated for any reason,other than activation caused by Cintas during a service inspection,Customer shall pay or reimburse Cintas for any and all fees,fines,costs,expenses,penalties and other charges assessed against Customer or Cintas pursuant to any law or by any governmental entity,court,or administrative agency. 4. Emergency Contact Information.Customer shall(i)furnish Cintas with all contact information for the Monitoring Services to Cintas in writing,including contact numbers for the person(s)identified by Customer as Customers emergency contacts("Customer Contacts")and contact numbers for the responsible police,sheriff,fire,medical,ambulance,guard, patrol,and response services and other governmental,private,or volunteer departments and organizations("First Responders")requested on the Customer's Contact and First Responder's List,attached as Schedule"B"of this Alarm Monitoring Agreement("Call List")and(ii)keep all information on the Call List current by submitting any changes in writing to the servicing Cintas location.Customer acknowledges and agrees that no such submission is deemed complete or effective until it receives written acknowledgment from Cintas that the information or changes have been received and entered.Customer further acknowledges and agrees that it has the sole responsibility for determining and providing the proper emergency contact information to Cintas in writing,regardless of whether it has Schedule"B"of the Alarm Monitoring Agreement available.Customer acknowledges that it can contact Cintas if it requires copies of Schedule B to comply with the provisions of this paragraph.Customer further acknowledges and agrees that Cintas has no responsibility for determining,evaluating,or confirming whether the"First Responders"identified are the proper or responsible authority for the Premises in question or whether any of the contact information provided is correct.Customer acknowledges and agrees that Cintas will rely solely upon the contact information provided by customer to perform the Monitoring Services. Customer bears all responsibility in the event that any of the information listed on the Call List is incorrect,inaccurate, expired,or illegible/unintelligible. 5. Term;Renewal.The Term of this Alarm Monitoring Agreement shall match the term of the master Agreement. 6. Cancellation.Customer may terminate this Alarm Monitoring Agreement or the Monitoring Service to any Premises covered by this Alarm Monitoring Agreement for its convenience at anytime with a sixty(60)day advance written notification.With the notice,Customer shall pay to Cintas(i)all charges then due,and(ii)90%of all periodic payments which would be due for the unexpired term of this Alarm Monitoring Agreement,if this Alarm Monitoring Agreement is terminated,or the unexpired term related to the Premises,as liquidated damages and not as a penalty.Cintas shall have no further obligation to perform Monitoring Services for the Premises on and after the termination date,whether under this Alarm Monitoring Agreement or any obligation at law or in equity.In addition,for rented Cintas Net Units,on and after the last date of Monitoring Services,Customer shall permit Cintas access to the Premises during regular business hours to remove any and all such Cintas Net units.Customer shall pay Cintas 51,500 per Cintas Net unit that is damaged or is determined,in Cintas's sole and absolute discretion,to be not in good and proper working order after it is removed from the Premises. 7. Subcontractors.Cintas may subcontract the services to be performed under this Alarm Monitoring Agreement.Customer acknowledges and agrees that all provisions of this Alarm Monitoring Agreement inure to the benefit of and are applicable to any subcontractors engaged by Cintas to provide any service to Customer("Subcontractor')and that they bind Customer to each such Subcontractor(s)with the same force and effect as they bind Customer to Cintas.(Accordingly, when used in this Alarm Monitoring Agreement,the term"Cintas"includes any such Subcontractors,Cintas employees, and agents.)Customer acknowledges that Subcontractors are independent companies and have no affiliation with Cintas. Customer irrevocably appoints Cintas as its agent to communicate with the Subcontractor(s)conceming all matters related to this Alarm Monitoring Agreement including,without limitation,Monitoring Services. 8. Monitoring Services.Customer acknowledges and agrees that the scope of the Monitoring Services Cintas has agreed to provide pursuant to this Alarm Monitoring Agreement is limited.For the purposes of this Alarm Monitoring Agreement, Cintas's Monitoring Service personnel("Operators")will only(i)monitor a computer screen that may display specific codes("Listed Codes")transmitted by Customer's alarm system at the Premises and/or(ii)monitor incoming telephone calls for voice communications from the Premises requesting assistance('Voice Communications"),as applicable.Upon receiving Listed Codes or Voice Communications that,in the Operator's sole and absolute discretion,clearly and unambiguously constitute a valid alarm condition or request for assistance,the Operator is only required to communicate electronically and/or telephonically with First Responders or call by telephone the telephone numbers supplied by Customer in writing on the Call List within a reasonable period of time,given the circumstances existing at that time at the monitoring facility and the priority of the Listed Codes and/or Voice Communications.Customer understands and agrees that no Monitoring Services shall or need be rendered for signals received that are not Listed Codes or for Voice Communications that do not clearly and unambiguously request assistance,in Cintas's sole and absolute determination. Notwithstanding anything contained herein to the contrary,(a)upon receipt of a Listed Code or Voice Communication, and prior to contacting and/or telephoning First Responders,Cintas may,in its sole and absolute discretion and without any liability,contact or attempt to contact the Premises and/or the Customer Contacts(whether by telephone,electronic mail,or other contact information provided by Customer)as frequently as Cintas(in its sole and absolute discretion) deems appropriate to verify the necessity to report the receipt of a Listed Code or Voice Communication to the First Responders and/or the Customer Contacts,and(b)upon receipt of an abort code or Voice Communication from the Premises,the Customer,a Customer representative,a First Responder,and/or a Customer Contact,Cintas may,in its sole and absolute discretion and without any liability,refrain from contacting First Responders or advise First Responders of receipt of an abort code or Voice Communication or other communication instructing Cintas and/or First Responders to disregard the receipt of a Listed Code.Customer irrevocably agrees that any person at the Premises,Customer's representatives,and all of the Customer Contacts and First Responders have Customer's authority and consent to instruct Cintas to disregard the receipt of a Listed Code and/or Voice Communication informing of an alarm condition or otherwise requesting assistance.Customer acknowledges and agrees that Cintas has no responsibility for providing, establishing,determining,auditing,or otherwise evaluating in any way the Listed Codes that are provided and/or by Customer's system.Customer,for him/her/itself and as the authorized agent of his/herfits representatives and each person on the Customer's Call List at any time,consents to Cintas(i)calling each such person's cell phone,other mobile Page 2 City Council 11 — 41 3/3/2026 device,or phone of any type;(ii)using automatic dialers;and(iii)using a technology known as"robocalling"(unless such person notifies Cintas that he/she opts out of this clause(iii)) Customer acknowledges and agrees that Cintas's efforts to notify First Responders shall be satisfied by attempting telephone contact with any person answering the telephone at the telephone number(s)provided to Cintas in writing or by leaving a message with a telephone answering service or any mechanical,electrical,electronic or other technology permitting the recording of voice and/or data communications.Customer acknowledges and agrees that in no event is Cintas respons ble for documenting its attempts to make the contact(s)referred to herein;to make any specific number of attempts at such contact(s);or for ensuring or documenting a response to any such attempted contact(s). If the Premises is/are located in a jurisdiction that requires a personal verified on-site response("Verified Response")prior to dispatching a Proper Authority,Customer has the sole responsibility to engage a service to provide such Verified Response.All fees,costs,and expenses incurred in obtaining or providing a Verified Response shall be bome solely by Customer.Customer understands and agrees that First Responders may not be dispatched or respond to the Premises after notice to First Responders unless there is independent confirmation of an incident at the Premises,such as an on- site witness's report,that a reason for response exists. Customer further acknowledges and agrees that(i)all software,hardware,firmware,codes,data,audio and voice communications,video images,information and documentation arising out of or from,in connection with,related to,as a consequence of,or resulting from execution of this Alarm Monitoring Agreement or the Monitoring Services(collectively, "Intellectual Property")are the sole and exclusive property of Cintas,and Customer has no rights whatsoever in any of the Intellectual Property,and(ii)Cintas shall have the right,in its sole and absolute discretion,to destroy,delete,erase,or otherwise compromise(collectively,"Destruction")the Intellectual Property at any time without notice to Customer.If Cintas receives a written request from Customer to retain any specific Intellectual Property prior to the Destruction thereof, Cintas agrees to use commercially reasonable efforts to store the specific Intellectual Property as requested by Customer on the condition precedent that Customer pay all fees,costs,and expenses of any kind related to the request. 9. Run-Away Systems.If Cintas notifies Customer by telephone,electronically,or otherwise that its System is excessively transmitting signals to Cintas's monitoring facility(a"Run-Away System")and Customer fails to(i)immediately authorize Cintas to provide repair service to the Run-Away System,and(ii)provide reasonable unrestricted access to the Premises and the Run-Away System within four(4)hours after such notice,Customer agrees to pay to Cintas its then-prevailing charges for each signal transmitted to Cintas's monitoring facility by the Run-Away System. 10. DISCLAIMER OF WARRANTIES AND REPRESENTATIONS.Because of the great number and variety of applications for which Cintas's goods and services are purchased,Cintas does not design goods or services,does not recommend specific applications of goods or services,or and does not assume any responsibility for use,results obtained,or suitability for specific applications of goods or services.Customer acknowledges and agrees that Cintas has not made any representations or warranties to Customer regarding any fire suppression system or alarm system(or components thereof)at the Premises,its fitness for any purpose,or its suitability or effectiveness as designed.Customer further acknowledges and agrees that it has the sole responsibility for determining the appropriateness of Cintas's goods and services for Customer's specific application(s)before ordering and to test and evaluate thoroughly all goods before use. Cintas warrants that title to all goods it sells to Customer shall be good and marketable.CUSTOMER ACKNOWLEDGES AND AGREES THAT CINTAS MAKES NO GUARANTEES,REPRESENTATIONS,OR OTHER WARRANTIES OF ANY KIND,EXPRESSED OR IMPLIED,IN CONNECTION WITH THE SALE OF THE GOODS AND/OR SERVICES PURSUANT TO THIS ALARM MONITORING AGREEMENT,INCLUDING(BUT NOT LIMITED TO)ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE,OTHER THAN AS SPECIFICALLY ENUMERATED ELSEWHERE IN THIS ALARM MONITORING AGREEMENT.NO MODIFICATION, WAIVER,OR AMENDMENT OF THIS DISCLAIMER SHALL BE DEEMED EFFECTIVE UNLESS MADE IN A WRITING DRAFTED BY CINTAS FOR THIS EXPRESS PURPOSE THAT IS(1)SIGNED BY CINTAS,(11)EXPLICITLY USES THE TERM"WARRANTY"IN ITS TITLE,(III)SPECIFICALLY REFERENCES THIS ALARM MONITORING AGREEMENT; AND(IV)EXPLICITLY AND UNAMBIGUOUSLY DESCRIBES WHAT ADDITIONAL WARRANTY(IES)ARE BEING OFFERED TO CUSTOMER PURSUANT TO THIS ALARM MONITORING AGREEMENT.CUSTOMER FURTHER AGREES THAT THIS EXPLICITLY EXCLUDES ANY OF CINTAS'S SALES MATERIALS,CIRCULARS,WEBSITES,OR OTHER ADVERTISING MATERIALS OF ANY TYPE FROM CREATING ANY WARRANTIES UNDER THIS ALARM MONITORING AGREEMENT,AND CUSTOMER WARRANTS THAT IT IS NOT RELYING UPON ANY SUCH MATERIALS FOR THIS PURPOSE. 11. CINTAS NOT AN INSURER;CUSTOMER'S OBLIGATION TO OBTAIN INSURANCE AS SOLE RECOVERY FOR ANY LOSS AND WARRANTY OF SAME.Customer acknowledges and agrees that neither Cintas nor its Subcontractors or assignees,including,without limitation,those providing monitoring services are insurers and that no insurance coverage is provided by this Alarm Monitoring Agreement.CUSTOMER ACKNOWLEDGES AND AGREES THAT CINTAS ASSUMES NO RESPONSIBILITY FOR,NOR SHALL IT HAVE ANY LIABILITY FOR,CLAIMS MADE AGAINST IT CLAIMING THAT IT IS AN INSURER OF CUSTOMER'S SYSTEMS OR ANY OTHER PROPERTY FOR ANY PURPOSE,INCLUDING,BUT NOT LIMITED TO,THE FAILURE OF SUCH SYSTEMS TO OPERATE EFFECTIVELY OR AS DESIGNED.Customer acknowledges that during the term of the Alarm Monitoring Agreement,it is the specific intent of the parties that the Customer will obtain and maintain insurance coverage with minimum coverage of at least two million dollars(U.S.),at the Customer's expense,that will cover any and all losses,damages,and expense arising out of or from,in connection with,related to,as a consequence of,or resulting from this Alarm Monitoring Agreement in any way,including,but not limited to,public liability,bodily injury,sickness or death,losses for property damage,fire,water damage,and loss of property,and Customer agrees to and warrants that it will obtain and maintain such insurance coverage at all times at no cost to Cintas.Customer shall name Cintas as an additional insured by endorsement on any Page 3 City Council 11 — 42 3/3/2026 such policy(ies).This endorsement shall be without limitation or restriction of any type,and Cintas shall be exempt from, and in no way liable for,any sums of money related to this policy(ies)and associated coverage of any type,including,but not limited to,premium payments,deductible,co-payments,or self-insured retention,all of which are the sole respons bility of Customer.Customer agrees that recovery for all such injuries,losses,and damages shall be limited to this insurance coverage only and that it will look exclusively to its insurer(s)to recover for any such injuries,losses,and damages.CUSTOMER RELEASES AND AGREES TO INDEMNIFY AND HOLD HARMLESS CINTAS FROM AND AGAINST ALL COSTS,EXPENSES(INCLUDING REASONABLE ATTORNEY'S FEES),AND LIABILITY ARISING FROM CLAIMS REQUIRED TO BE COVERED BY INSURANCE PURSUANT TO THIS SECTION,INCLUDING ANY CLAIMS FOR DAMAGES ATTRIBUTABLE TO PUBLIC LIABILITY,BODILY INJURY,SICKNESS,OR DEATH,OR THE DESTRUCTION OF ANY REAL OR PERSONAL PROPERTY,INCLUDING,BUT NOT LIMITED TO,THOSE THAT ARE ATTRIBUTABLE TO CINTAS'S PARTIAL OR SOLE NEGLIGENCE.CUSTOMER FURTHER RELEASES AND WAIVES ANY RIGHT OF SUBROGATION THAT IT,ANY INSURER,OR ANY OTHER THIRD PARTY MAY HAVE DUE TO OR FOR ANY SUCH CLAIM,LOSS,OR DAMAGE.CINTAS SHALL NOT BE RESPONSIBLE FOR ANY CLAIMS OF CUSTOMER,ANY LOSSES,OR ANY DAMAGES THAT IS REQUIRED TO BE INSURED UNDER THIS ALARM MONITORING AGREEMENT,IS INSURED,OR IS INSURABLE.CUSTOMER AGREES TO INDEMNIFY CINTAS AGAINST ANY AND ALL SUCH CLAIMS,INCLUDING CLAIMS OF THIRD PARTIES,THAT MAY ARISE THAT ARE RELATED TO THE ALARM MONITORING AGREEMENT OR THE PROVISION OF THE SERVICES IN ANY WAY THAT MAY ARISE DUE TO CUSTOMER'S BREACH OF THESE OBLIGATIONS. 12. RELEASE AND INDEMNIFICATION OF CINTAS BY CUSTOMER.CUSTOMER RELEASES AND AGREES TO DEFEND,INDEMNIFY,AND HOLD HARMLESS CINTAS AND ANY/ALL OF ITS SUBCONTRACTORS,AGENTS, OFFICERS,EMPLOYEES,OR OTHER REPRESENTATIVES OF ANY TYPE FROM LIABILITY FOR ANY AND ALL LOSS,DAMAGE,OR EXPENSE OF ANY KIND OR TYPE,UNDER ANY LEGAL,EQUITABLE OR OTHER THEORY, THAT MAY OCCUR PRIOR TO,CONTEMPORANEOUSLY WITH,OR AFTER THE EXECUTION OF THIS ALARM MONITORING AGREEMENT RELATED IN ANY WAY TO THE SUBJECT MATTER OF THIS ALARM MONITORING AGREEMENT OR PERFORMANCE UNDER THE ALARM MONITORING AGREEMENT,INCLUDING(BUT NOT LIMITED TO)THE IMPROPER OPERATION OR NON-OPERATION OF THE FIRE SUPPRESSION,ALARM, MONITORING OR OTHER SYSTEM(S)OR ANY FAILURE OF THE MONITORING SERVICE FOR ANY REASON WHATSOEVER.THIS OBLIGATION INCLUDES(BUT IS NOT LIMITED TO)ANY CLAIM,DEMAND,SUIT,LIABILITY, DAMAGE,JUDGMENT,LOSS,EXPENSES,ATTORNEY'S FEES,AND COSTS,THAT MAY BE ASSERTED AGAINST OR INCURRED BY CINTAS OR ITS SUBCONTRACTORS,AGENTS,OFFICERS,EMPLOYEES,OR OTHER REPRESENTATIVES BY CUSTOMER OR ANY PERSON OR ENTITY NOT A PARTY TO THIS ALARM MONITORING AGREEMENT(INCLUDING,BUT NOT LIMITED TO,CUSTOMER'S INSURANCE COMPANY,ADMINISTRATIVE BODY OR AUTHORITY,OR CUSTOMER'S EMPLOYEES)FOR ANY EXPENSE,LOSS,OR DAMAGE CAUSED BY OR CONTRIBUTED TO IN ANY WAY,OR ALLEGED TO BE CAUSED BY OR CONTRIBUTED TO IN ANY WAY,BY ANY ACT,OMISSION,OR FAULT OF CINTAS OR ITS SUBCONTRACTORS,AGENTS,OFFICERS,EMPLOYEES,OR OTHER REPRESENTATIVES.THIS OBLIGATION EXTENDS TO,WITHOUT LIMITATION,STATUTORY CIVIL DAMAGES,ECONOMIC DAMAGES,PERSONAL INJURY,DEATH,OR PROPERTY DAMAGE(REAL AND PERSONAL)ARISING OUT OF OR RELATED TO THIS ALARM MONITORING AGREEMENT,INCLUDING(BUT NOT LIMITED TO)ANY CLAIMS BASED UPON BREACH OF THE ALARM MONITORING AGREEMENT,STRICT LIABILITY, REQUESTS FOR OR RIGHTS OF SUBROGATION OR CONTRIBUTION,INDEMNIFICATION,WRONGFUL DEATH, AND NEGLIGENCE(WHETHER ACTIVE OR PASSIVE,AND INCLUDING CLAIMS BASED UPON CINTAS'S SOLE, PARTIAL,OR JOINT AND SEVERAL NEGLIGENCE OF ANY TYPE OR DEGREE),AND ANY OTHER CLAIM, WHETHER BASED UPON OR ARISING UNDER CONTRACT,TORT,LAW,OR EQUITY.CUSTOMER FURTHER RELEASES AND WAIVES ANY RIGHT OF SUBROGATION THAT IT,ANY INSURER,OR ANY OTHER THIRD PARTY MAY HAVE DUE TO OR FOR ANY SUCH CLAIM,LOSS,OR DAMAGE.CINTAS RESERVES THE RIGHT TO SELECT COUNSEL TO REPRESENT ITSELF IN ANY SUCH ACTION. 13. DISCLAIMER/LIMITATION OF LIABILITY.CUSTOMER UNDERSTANDS AND AGREES AS FOLLOWS:(1)NEITHER CINTAS NOR ITS DIRECTORS,OFFICERS,SHAREHOLDERS,PARTNERS OR EMPLOYEES(COLLECTIVELY, "REPRESENTATIVES")IS AN INSURER;(II)IT IS THE SPECIFIC INTENT OF THE PARTIES THAT(A)INSURANCE COVERING ALL LOSS,DAMAGE AND EXPENSE ARISING OUT OF OR FROM,IN CONNECTION WITH,RELATED TO,AS A CONSEQUENCE OF OR RESULTING FROM THIS ALARM MONITORING AGREEMENT,SHALL BE OBTAINED AND CONTINUOUSLY MAINTAINED BY THE CUSTOMER,(B)RECOVERY FOR ALL SUCH LOSS, DAMAGE AND EXPENSE SHALL BE LIMITED TO ANY SUCH INSURANCE COVERAGE ONLY,AND(C)CINTAS AND REPRESENTATIVES ARE RELEASED FROM ANY AND ALL LIABILITY FOR ALL SUCH LOSS,DAMAGE AND EXPENSE;(III)CINTAS AND REPRESENTATIVES,EXCEPT AS SET FORTH HEREIN,MAKE NO GUARANTEE, REPRESENTATION OR WARRANTY INCLUDING,WITHOUT LIMITATION,ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR PURPOSE;(IV)CINTAS AND REPRESENTATIVES ARE RELEASED FOR ALL LOSS,DAMAGE OR EXPENSE WHICH MAY OCCUR PRIOR TO,CONTEMPORANEOUSLY WITH,OR SUBSEQUENT TO THE EXECUTION OF THIS ALARM MONITORING AGREEMENT DUE TO THE IMPROPER OPERATION OR NON-OPERATION OF THE SYSTEM(INCLUDING,WITHOUT LIMITATION OR EXAMPLE,THE COMMUNICATIONS EQUIPMENT OR SERVICES NECESSARY TO TRANSMIT TO OR FROM OR RECEIVE ANY DATA AT THE PREMISES OR THE MONITORING FACILITY);AND(V)SHOULD THERE ARISE ANY LIABILITY ON THE PART OF CINTAS OR REPRESENTATIVES FOR ECONOMIC LOSSES,PERSONAL INJURY,INCLUDING DEATH,OR PROPERTY DAMAGE(REAL OR PERSONAL)WHICH IS IN CONNECTION WITH,ARISES OUT OF OR FROM,RESULTS FROM,IS RELATED TO OR IS A CONSEQUENCE OF THE ACTIVE OR PASSIVE SOLE,JOINT OR SEVERAL NEGLIGENCE OF ANY KIND OR DEGREE OF CINTAS OR REPRESENTATIVES INCLUDING,WITHOUT LIMITATION,ACTS,ERRORS OR OMISSIONS WHICH OCCUR PRIOR TO,CONTEMPORANEOUSLY WITH OR SUBSEQUENT TO THE EXECUTION OF THIS ALARM MONITORING AGREEMENT,OR BREACH OF THIS ALARM MONITORING AGREEMENT,OR ANY CLAIM BROUGHT IN PRODUCT OR STRICT LIABILITY,SUBROGATION, CONTRIBUTION OR INDEMNIFICATION,WHETHER IN CONTRACT,TORT OR EQUITY,INCLUDING,WITHOUT Page 4 City Council 11 — 43 3/3/2026 LIMITATION,ANY GENERAL,DIRECT,SPECIAL,INCIDENTAL,EXEMPLARY,PUNITIVE,STATUTORY OR CONSEQUENTIAL DAMAGES,IRRESPECTIVE OF CAUSE,SUCH LIABILITY SHALL BE LIMITED TO THE MAXIMUM SUM OF$1,000.00 COLLECTIVELY FOR CINTAS AND REPRESENTATIVES,AND THIS LIABILITY SHALL BE EXCLUSIVE.IF CUSTOMER WISHES TO INCREASE THE LIMITATION OF LIABILITY,CINTAS AND CUSTOMER MAY NEGOTIATE A SUPPLEMENTAL WRITTEN AGREEMENT TO INCREASE THE LIMIT OF CINTAS'S LIABILITY BUT NO SUCH AGREED UPON INCREASE TO THE LIMIT OF CINTAS'S LIABILITY SHALL BE INTERPRETED TO FIND CINTAS OR ITS SUBCONTRACTORS OR REPRESENTATIVES TO BE INSURERS. 14. Central Control Panel.Customer understands,acknowledges,and agrees that Customer shall provide an undamaged and fully operational System compliant with law including,without limitation,a central control panel compliant with law(the "Panel")useable by Cintas without any cost or expense to Cintas,e.g.,if the Panel is programmed with proprietary data and not fully accessible or useable by Cintas,Customer shall promptly have the Panel reprogrammed so that it is fully accessible and useable by Cintas or,if necessary,replaced by Customer or replaced by Cintas at an additional charge to Customer. 15. Communication Path and Signals,Electrical Connections,and Systems.Customer acknowledges and agrees that during the term of this Alarm Monitoring Agreement,it is Customer's sole responsibility to provide and maintain the communication path(e.g.,telephone lines,radio signal path,VOIP,etc.)for all monitoring signals.In all cases,Customer acknowledges and agrees that it has the sole responsibility to provide and maintain all required dedicated electrical connections to the System and equipment necessary or as required by applicable local,state,NFPA,insurance,and any other applicable standards and codes.Customer further acknowledges and agrees that Cintas has no responsibility to notify Customer of any failures in the communication path or signals received,including,but not limited to,failures of the System to send any periodic confirmation that the communication path and/or System is operational. 16. NO WARRANTIES OR REPRESENTATIONS BY CINTAS REGARDING SYSTEM.CUSTOMER ACKNOWLEDGES AND AGREES THAT CINTAS HAS NOT MADE ANY REPRESENTATION OR WARRANTIES(EXPRESS OR IMPLIED) TO CUSTOMER OF ANY KIND REGARDING THE SYSTEM AT THE PREMISES IDENTIFIED UNDER THIS ALARM MONITORING AGREEMENT,INCLUDING,BUT NOT LIMITED TO,ITS FITNESS FOR ANY PURPOSE,ITS MERCHANTABILITY,OR ITS SUITABILITY OR EFFECTIVENESS AS AN ALARM SYSTEM.UNDER THE TERMS OF THIS ALARM MONITORING AGREEMENT,NEITHER CINTAS NOR ANY SUBCONTRACTOR IS RESPONSIBLE FOR THE MAINTENANCE,SERVICE,REPAIR,OR OPERATION OF THE SYSTEM AND SHALL NOT BE LIABLE FOR ANY FAILURE OR MALFUNCTION OF THE SYSTEM TO DETECT AND COMMUNICATE SIGNALS TO THE MONITORING FACILITY. 17. Suspension of Service.Customer agrees that(i)Cintas's obligations hereunder are waived automatically without notice, and(ii)Cintas is released for and from all loss,damage,and expense in the event of a default or breach of this Alarm Monitoring Agreement by Customer or if the monitoring facility,transmission medium between the System and the monitoring facility,or the System are destroyed,damaged,altered,rendered inoperable,or malfunction for any reason whatsoever,for the duration of such interruption of service,and Customer shall be entitled to reimbursement of the unearned charge paid for the period of interruption upon Customers request.CUSTOMER AGREES THAT THIS SHALL BE THE LIMIT OF CINTAS'S LIABILITY FOR ANY SUCH EVENT. 18. Delay or Interruption of Service.Cintas and its Subcontractors shall not be liable for delays in or interruption of Monitoring Service caused,in whole or in part,by riots,strikes,lockouts,other labor disputes,civil unrest,terrorism,war(declared or undeclared),insurrections,weather,natural phenomena,earthquakes,lightning,storms,power failures,hurricanes, tornadoes,interruption of communications(including,but not limited to,telephone,cable,cellular,satellite,internet,radio service or the malfunction of any or all such communications or communication devices for any reason whatsoever),acts of God,social instability,casualty,governmental orders,laws,rules,regulations,transportation,environmental conditions, or any other causes beyond the reasonable control of Cintas or its Subcontractors("Force Majeure'),and all Monitoring Services shall be suspended during Force Majeure.Customer acknowledges and agrees that during any interruption of Monitoring Services for any reason including,without limitation,Force Majeure,Cintas has no duty or obligation to notify Customer of any such interruption or to supply Customer with alternative or substitute Monitoring Services,and has no liability for declining or failing to do so. 19. Consent to Intercept.Record.Disclose and Use Contents of Communications.Customer,for itself and as the authorized agent of its employees,invitees,guests,and representatives(individually and collectively,"Any Person"),consents to Cintas and any Subcontractor recording,retrieving,reviewing,copying,disclosing,and/or using the contents of all telephone and other forms of transmission or communication to which Customer and/or Any Person and Cintas or any Subcontractor are parties. 20. Default of Customer.In the event of any default by Customer,without limiting the rights of Cintas under this Alarm Monitoring Agreement or at law or equity,Cintas shall be entitled to retain all prepayments received,and Customer shall immediately pay to Cintas(i)all payments then due and payable,and(ii)ninety percent(90%)of all payments which would be due under this Alarm Monitoring Agreement for the unexpired term as liquidated damages and not as a penalty.In any such event,Cintas shall have no further obligation to perform under this Alarm Monitoring Agreement.In addition,if any suit or alternative dispute resolution proceeding is instituted and Cintas is the substantially prevailing party by judgment, award,finding,or settlement,Customer shall pay directly or reimburse Cintas for all of its costs and expenses,including, without limitation or example,consultants'and professionals'fees and costs including,without limitation or example, reasonable attorneys'fees and costs. 21. Governing Law.To the greatest extent permitted by law,this Alarm Monitoring Agreement shall be governed by the laws of the Customer is located,and it explicitly excludes any reference or resort to choice of law rules that suggest or require that the laws of another jurisdiction be applied. 22. Intentionally Omitted. 23. LIMITATION OF ACTION.ANY ACTION BY CUSTOMER AGAINST CINTAS OR ANY SUBCONTRACTOR MUST BE COMMENCED WITHIN ONE YEAR OF THE ACCRUAL OF THE CAUSE OF ACTION OR THE ACTION SHALL BE BARRED,REGARDLESS OF ANY OTHER STATUTE OF LIMITATION OR REPOSE THAT MAY APPLY TO THE CLAIM UNDER STATE OR FEDERAL LAW. Page 5 City Council 11 — 44 3/3/2026 24. Authority to Execute Alarm Monitoring Agreement.Each party represents and warrants to the other party that(i)the execution,delivery,and performance of this Alarm Monitoring Agreement have been duly authorized by all necessary entity action(s),and(ii)this Alarm Monitoring Agreement constitutes a valid and binding obligation as to it,enforceable against it in accordance with its terms.The person signing this Alarm Monitoring Agreement on behalf of Customer expressly represents and warrants that he or she has all authority necessary to bind Customer to its terms. 25. Assignment.This Alarm Monitoring Agreement cannot be assigned by the Customer without the prior written consent of Cintas,which will not be unreasonably withheld.Cintas has the right to assign this Alarm Monitoring Agreement,and it may do so in its sole and absolute discretion.The Alarm Monitoring Agreement shall inure to the benefit of and be binding on the parties and their respective successors and permitted assigns 26. Waiver.No waiver of any provision of this Alarm Monitoring Agreement by a party shall be valid unless the same is in writing and signed by the party against whom it is sought to be enforced.No waiver of any provision of this Alarm Monitoring Agreement at any time will be deemed a waiver of any other provision of this Alarm Monitoring Agreement at such time,nor will it be deemed a waiver of that same provision at any other time. 27. Severability.The invalidity or unenforceability of any provision,section,or portion of a section of this Alarm Monitoring Agreement shall not affect the validity or enforceability of any other provision or section;provided,however,in the event one or more of the paragraphs"Disclaimer of Warranties and Representations,""Cintas Not an Insurer,Customer's Obligation To Obtain Insurance As Sole Recovery For Any Loss And Warranty Of Same,""Release And Indemnification Of Cintas By Customer,""Limitation Of Cintas's Liability;Liquidated Damages,"and/or"No Warranties Or Representations By Cintas Regarding System"(or any portion thereof)are held by a court or other authority to be invalid or unenforceable (whether in an action involving the parties,any action involving Cintas,or any other action involving similar provisions), Cintas shall have the right to terminate this Alarm Monitoring Agreement without any liability of any type upon thirty(30) days prior written notice to Customer.Furthermore,the parties agree that in the event any of the interest rate provisions, cancellation fees,rate increases,renewal term lengths,or any other calculation of amounts due and owing Cintas under Paragraphs 1,5,6,or 20 are deemed to be excessive and/or unenforceable under applicable law,any such rate,fee, increase,term,or other calculation will be reduced to the maximum rate,value,or amount permitted by applicable law and will be binding upon them. 28. Prior Agreements With Others.Customer represents and warrants that(i)its cancellation or termination of any contract, and/or(ii)its execution of this Alarm Monitoring Agreement does not breach and will not breach any contract with or obligation to any other person.Customer agrees to protect,defend,indemnify,and hold harmless Cintas from and against and pay(without any condition that Cintas first pay)for all claims,demands,suits,liabilities,losses,damages,judgments, costs,and expenses,including,without limitation,attorneys'fees and court costs,arising out of or from,in connection with,as a result of,related to,or as a consequence of Customer's breach of this representation and warranty. 29. Updated Terms and Conditions and Policies.Customer acknowledges and agrees that Cintas may send copies of its various policies to Customer,including,but not limited to,amendments to these Terms and Conditions via e-mail or make them available via a web portal or other similar mechanism and that these policies are incorporated and made part of this Alarm Monitoring Agreement.To be effective,however,amendments to the Terms and Conditions must be expressly referred to as such in the e-mail,web portal,or other similar mechanism.Customer acknowledges and agrees that its continued request for service pursuant to this Alarm Monitoring Agreement and/or use and/or acceptance of the goods and/or services provided under this Alarm Monitoring Agreement constitute acceptance of any such updated Terms and Conditions and/or policies. 30. Internet Services.Cintas grants to Customer a non-exclusive,non-transferable license to use the Cintas portal via the Internet to access,input,delete,and modify Information through the intemet related to the Services.Except for Customer's(a)failure to keep confidential all Intellectual Property,passwords,and other information related to the Services,(b)use of the license,the Intellectual Property,or other information related to or used in provision of the Services in any manner that negatively affects Cintas,(c)use of the license,the Intellectual Property,or other information related to or used in provision of the Services for any illegal purpose,or(d)violation of any applicable law,this license shall continue and be coextensive with the term of this Alarm Monitoring Agreement.Customer shall be solely and absolutely responsible for any information which it inputs,deletes,or modifies.Customer agrees that upon termination of this Alarm Monitoring Agreement or termination or suspension of the license by Cintas,Cintas may immediately,and without notice,disable Customer's access to the portal and cancel all passwords or other access codes. 31. Cross-Default.If Cintas and Customer are or become parties to any other agreement,Customer acknowledges and agrees that a default by Customer under this Alarm Monitoring Agreement or any other agreement between the parties shall be deemed to be a default by Customer under all such agreements,permitting Cintas,in its sole and absolute discretion,to exercise any or all of its rights under any or all of such agreements. 32. Electronic Mail Notice.If Customer elects to receive automatic electronic mail notice of certain System events(e.g.,the arming or disarming of the System),Customer acknowledges,understands,and agrees that(i)any such notice is conditioned on(a)receipt of the data at Cintas's central station,(b)the proper operation of communication equipment, services,systems and networks including,without limitation,the Internet,and(c)lack of any failure,malfunction,or delay in processing or transmitting the data by Cintas's equipment or software,and(ii)Cintas is released from any liability arising out of or from,resulting from,or arising in connection with the failure,malfunction,or delay of any such notice for any reason,including Cintas's or Representative's sole,joint,or several negligence of any kind or degree. 33. Storage of Agreement and Information.Customer authorizes Cintas to store or retain this Alarm Monitoring Agreement and all information and other written materials on electronic data or other storage media and,in Cintas's sole and absolute discretion,to destroy all written documents or materials which have been stored or retained on electronic data or other storage media. 34. Intentionally Omitted. 35. Consent to Communicate to Others.Customer irrevocably authorizes and consents to Cintas communicating with U.L.(as necessary or appropriate)and Customer's insurance company and/or broker in connection with this Alarm Monitoring Agreement and/or the relationship between Cintas and Customer arising out of or from or as a result of this Alarm Monitoring Agreement;provided,that Cintas shall not be obligated or required to communicate with any other person or Page 6 City Council 11 — 45 3/3/2026 entity including,without limitation,U.L.and Customers insurance company or broker,and all such communication shall be in Cintas'sole and absolute discretion.Customer agrees that all such communications or failures to communicate shall not result in any liability of Cintas or Representatives.No third party including,without limitation,U.L.and Customer's insurance company and broker,are third-party beneficiaries of this section. 36. Taxes.Customer shall pay,remit to Cintas,or reimburse Cintas for all sales,use,value added,and any and all similar taxes(including any tax liability,interest,penalties,costs and expenses including,without limitation,reasonable attorneys',consultants',accountants',and other professional fees). 37. Time.The parties agree that time is of the essence of this Alarm Monitoring Agreement. 38. Video Systems.If the System records and/or transmits video images and/or audio,electronic,or the other forms of communication,Customer represents,warrants,covenants,and agrees that it shall at all times(i)provide and maintain adequate power and sufficient lighting for all cameras,audio devices,or other video-related equipment as recommended by the manufacturer;(ii)inform all persons who enter the Premises that their image and/or communications may be recorded and/or transmitted to others by video and/or audio equipment located on the Premises;(iii)comply with all privacy rights and laws and not use or permit the use of video and/or audio equipment where or in circumstances any person may have a reasonable expectation of privacy;(iv)use broadband(or similar transmission rate connectivity) exclusively to transmit video images and audio from any video system;(v)use the video and/or audio system for security, surveillance,and/or management services only;(vi)not use the video and/or audio system for any criminal,illegal,or otherwise unlawful activity;and(vii)obtain and keep in effect all permits or licenses required for the installation and operation of the video and/or audio system. Customer understands and agrees that(i)a video and/or audio system enables Customer and/or Cintas to record,store, and review images and/or communications of people on the Premises and outside of the Premises,and Customer agrees, authorizes,and consents to Cintas recording,storing,and reviewing video images and communications recorded and/or transmitted from the video and/or audio system at the Premises;(ii)video system services are limited to the area of the Premises covered by the video system images,and such coverage and/or images may be adversely affected by the camera angle,glare,lighting,contrast,etc.,any of which may result in less than adequate images for the Operator to ascertain the necessity for video system services;(iii)Cintas is not liable for any delay or failure of notification due to in whole or in part to(a)any Force Majeure event including,without limitation or example,cellular provider transmission or network malfunctions,including overload of the cellular network,or(b)invalid electronic mail,text,or other electronic addresses;and(iv)any and all third-party claims related to the video and/or audio system asserted against Cintas are subject to all of the paragraphs of this Alarm Monitoring Agreement,including(but not limited to)paragraphs 11,12,and 13,entitled"Cintas Not an Insurer;Customer's Obligation To Obtain Insurance As Sole Recovery For Any Loss And Warranty Of Same,""Release and Indemnification of Cintas by Customer."and"Limitation of Cintas's Liability;Liquidated Damages,"respectively. 39. Mutual Drafting and Understanding of Alarm Monitoring Agreement.The parties acknowledge and agree that this Alarm Monitoring Agreement and all of its terms and conditions are the result of arms-length bargaining between sophisticated business entities.As a result,both parties shall be considered to be drafters of the Alarm Monitoring Agreement for purposes of interpretation,application,construction,or construing of the Alarm Monitoring Agreement.The parties also acknowledge that they have had an opportunity to consult with legal counsel of their choice regarding this Alarm Monitoring Agreement and that they have read and understand all of the terms of this Alarm Monitoring Agreement. 40. Entire Agreement;Modifications.This Alarm Monitoring Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes any and all other agreements,understandings,or representations,whether oral or in writing,between the parties.Any prior agreements,promises,negotiations,or representations,either oral or in writing,not expressly set forth in this Alarm Monitoring Agreement are of no force or effect.No modification or amendment to this Alarm Monitoring Agreement shall be effective unless drafted by Cintas for this express purpose and signed by an authorized representative of Cintas,except as described in paragraph 29 ("Updated Terms and Conditions and Policies")above.For the purposes of this paragraph,"authorized representative"is the General Manager of the Cintas location(s)providing the goods and/or services or higher management or executive personnel of Cintas.The parties specifically agree that any document sent to Cintas by Customer subsequent to execution of this Alarm Monitoring Agreement that contains different or additional terms or that purports to modify or amend the terms of this Alarm Monitoring Agreement in any way,such as a purchase order or conditional payment,shall be of no force and effect and will not modify the terms of this Alarm Monitoring Agreement.No course of prior dealings between the parties and no usage of the trade shall be relevant or used to supplement or explain any terms used in this Alarm Monitoring Agreement.Acceptance or acquiescence in a course of performance rendered under this Alarm Monitoring Agreement shall not be relevant to determine the meaning of this Alarm Monitoring Agreement even though the accepting or acquiescing party has knowledge of the nature of the performance and the opportunity for objection. 41. Customer's Acceptance by Allowing Performance.Customer agrees that engaging,requesting,or allowing Cintas to begin any work or provide any goods or services under this Alarm Monitoring Agreement and/or compensating Cintas for any such work,goods,and/or services constitutes acceptance of the Alarm Monitoring Agreement and all of its terms and conditions. 42. Dispute Resolution—Arbitration and Class Waiver. This provision shall take precedence over and supersede any contrary or conflicting provision in the Master Agreement. a. Arbitration Notice.Customer agrees to the maximum extent permitted by law that any dispute, controversy,or claim arising out of or relating to this Agreement(including its enforcement, performance,breach,arbitrability,or interpretation)or to the products or services provided hereunder will be submitted to and resolved by final and binding individual arbitration.ARBITRATION MEANS THAT AN ARBITRATOR,AND NOT A JUDGE OR A JURY,WILL DECIDE THE DISPUTE, Page 7 City Council 11 — 46 3/3/2026 CONTROVERSY,OR CLAIM.BY ACCEPTING THESE TERMS,YOU AND CINTAS ARE EACH EXPRESSLY WAIVING THE RIGHT TO A TRIAL BY JURY AND TO PURSUE OR PARTICIPATE IN ANY CLASS ACTION,COLLECTIVE ACTION,OR REPRESENTATIVE CLAIMS OR PROCEEDINGS EITHER IN ARBITRATION OR IN ANY COURT.To the extent a class or collective action or representative claim or proceeding may not be waived,you agree to stay any such actions,claims,and proceedings until after all actions,claims,and proceedings subject to arbitration are fully resolved. b. Arbitration Procedures.Any arbitration between Customer and Cintas will be governed by the Commercial Dispute Resolution Procedures and the Supplementary Procedures for Consumer Related Disputes(collectively,"AAA Rules")of the American Arbitration Association("AAA"),as modified by this Agreement,and will be administered by the AAA.The AAA Rules and filing forms are available online at www.adr.org,by calling the AAA at 1-800-778-7879,or by contacting Cintas. Any arbitration hearings will take place in the state in which the Customer is located;provided,however,that if the claim is for$10,000 or less,Customer may choose for the arbitration instead to conducted:(i)solely on the basis of documents submitted to the arbitrator;or(ii)through a telephonic hearing. The arbitrator must issue a reasoned written decision sufficient to explain the essential findings and conclusions on which the decision and award,if any,are based. C. Fees.If Customer commences arbitration in accordance with this Agreement,arbitration fees will be assessed consistent with the AAA Rules. d. No Class Actions in Arbitration or in Any Court,No Jury Trial.CUSTOMER AND CINTAS AGREE THAT,TO THE MAXIMUM EXTENT PERMITTED BY LAW,EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN THEIR INDIVIDUAL CAPACITIES AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING,WHETHER IN ARBITRATION OR IN ANY COURT.FURTHER,UNLESS BOTH CUSTOMER AND CINTAS AGREE OTHERWISE,AN ARBITRATOR OR JUDGE MAY NOT CONSOLIDATE MORE THAN ONE PARTICIPATING PUBLIC AGENCY'S CLAIMS AND MAY NOT OTHERWISE PRESIDE OVER ANY FORM OF A REPRESENTATIVE OR CLASS PROCEEDING. FOR THE AVOIDANCE OF DOUBT,CUSTOMER AND CINTAS AGREE TO RESOLVE ANY DISPUTE ON AN INDIVIDUAL,NON-REPRESENTATIVE,NON-CLASS BASIS IN ARBITRATION, BUT IF FOR ANY REASON SUCH DISPUTE PROCEEDS IN COURT,CUSTOMER AND CINTAS AGREE TO WAIVE ANY RIGHT TO HAVE THE DISPUTE PROCEED AS A CLASS ACTION OR IN ANY REPRESENTATIVE CAPACITY WHATSOEVER. IF THE DISPUTE PROCEEDS IN COURT, CUSTOMER AND CINTAS AGREE TO WAIVE ANY RIGHT TO A TRIAL BY JURY. e. Enforceability.If the requirement to submit any and all disputes,controversies,and claims to binding arbitration is found to be unenforceable or contrary to applicable law,the dispute,controversy or claim will be resolved in accordance with,and governed by,the laws of the State in which the Participating Public Agency exists. f. Severability. If any section or provision of this 12,Dispute Resolution—Arbitration and Class Waiver, is found to be unenforceable or invalid,the parties will substitute an enforceable provision that,to the maximum extent possible under applicable law,preserves the original intentions of the parties,and the remainder will be given full force and effect. 43. Federal Funds.In no event will Cintas act as a subcontractor under a U.S.federal prime contractor or a subrecipient under a U.S.federal grant or cooperative agreement. 44. Customer Funding Source.Customer must select the appropriate response below: Is Customer a United States federal government agency or instrumentality,or will Customer pay for the goods and services ordered under this Agreement with any United States government funds? No _Yes (If Yes,Customer must provide any applicable U.S.government flowdown terms and conditions,which will only be binding on Cintas if attached hereto and agreed to by Cintas prior to execution of this agreement). 45. Additional Terms. Customer must select the appropriate response below: Does Customer require any additional terms and conditions to be incorporated into this Agreement,or is Customer accepting the Agreement without additional terms? No additional terms needed Additional terms required(If so,Customer must provide any applicable additional terms and conditions,which will only be binding on Cintas if attached hereto and agreed to by Cintas prior to execution of this agreement). NOTICE TO CUSTOMER. BY AGREEING TO THIS ALARM MONITORING AGREEMENT, CUSTOMER EXPLICITLY ACKNOWLEDGES AND ACCEPTS PARAGRAPHS 10-13 AND 15 Page 8 City Council 11 — 47 3/3/2026 OF THIS ALARM MONITORING AGREEMENT, WHICH DISCLAIM WARRANTIES AND REPRESENTATIONS, ACKNOWLEDGE CINTAS IS NOT AN INSURER AND REQUIRES CUSTOMER TO OBTAIN INSURANCE, LIMIT CINTAS'S LIABILITY FOR AND/OR RELEASE CINTAS FROM ANY LIABILITY RELATED IN ANY WAY TO THE ALARM MONITORING AGREEMENT, AND REQUIRE CUSTOMER TO INDEMNIFY CINTAS FOR ANY LOSSES RELATED IN ANY WAY TO THE ALARM MONITORING AGREEMENT. READ THE ENTIRE AGREEMENT BEFORE SIGNING. CUSTOMER: Cintas Loc.No: Please Sign Name By: Please Print Name Title: Please Print T Rle Accepted-GM: Emc+il Page 9 City Council 11 — 48 3/3/2026 SCHEDULE A Alarm Monitoring Service Agreement Monitored Premises Address List 1 _I. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 Page 10 City Council 11 — 49 3/3/2026 SCHEDULE B Alarm Monitoring Service Agreement Customer Contact List and First Responders List Customer Name: Effective Date: Monitored Address: City: State: Zip: Phone: Fax: Contact Name: Contact Title: Contact Email: Billing Name: Billing Address: City: State: Zip: Billing Phone: AP Contact Name: AP Contact Phone: AP Contact Email: Payment Terms: Purchase Order: Payment Portal:❑yes ❑no Name of Portal: Enter Telephone Contact Numbers for Desired Customer Contacts Below: NOTE: Each Call List contact must have a distinct passcode. CONTACT NAME CELL PHONE# A .LANDLINE PHONE# I PASSCODE Enter Telephone Contact Numbers for First Responder Agencies Below: NOTE: Cintas has no responsibility for determining or verifying whether the agencies,first responders, or the numbers you provide below are the proper authorities or first responder agencies for the jurisdiction where the Premise(s)are located. AGENCY TYPE FIRST RESPONDER AGENCY NAME AGENCY PHONE# Fire Medical Police Other Page 11 City Council 11 — 50 3/3/2026 3. Cintas Workplace Solutions RFP Pricing Sheet City Council 11 — 51 3/3/2026 Workplace Solutions RFP Pricing Sheet University of Nebiwka Pricing mrn ro.CWo�nauaa•tr,wa, u,r<�rnu,ra...ame.remsn• a.a•aro,uns.rnsr atr•hr.u.a.,.�s.aa.�w.....•a U.k weekly L'eadam]D,'Pm UAI weekly Ro l Carr Rteml Cost fQ I I Repbt Itm UAI Rmw Carr fs 11 I)eraPom Nombc Stmos As bk SimW Cott tam E(cm Sins(Um weep'Rsnl Fv xw Sms(Lha Prwr3as.ibtk Ctsa 7.srio-d Usap pwYeet (Car fa 1) Sirs Ceaa Coss z l l) weekly l s—I Cost z I l) 6or 1) Caserom 65%Poky—-35ti Coaaa,Loag 1 PR Sleeve 2 breast packets,zppw Calm,Dart 912 36-56.a0-52 Looe . . ■ - - Bbe,O—p L%&Bkse t Cavam,65::Pobestw-351.C-..,Sbun 2 PR Sleeve,'_born pade,,epp-Colon D.d Bbe 912 36-56.40-52 Loa_ ■ ■ . - Onap Ca%-.U,100%Como,Loaf Sk.se,2 b—a ok 3 PR pokes, pp.-Colon Dock Bk.,Onoct L4W 510 36-56.J2-78 L-, . . ■ . - Bbe. 1 C -ob'100%Cotmo,Short Skmv,2 bt.nt 4. PR jPLdobL,rpp. Colon Dock Bk.tingx U& 910 3656,J24B Lang . . . . - Bbe. 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PR (S)14,72'bek bops_Mod,and women', Cwamea's.b.i.waist lblb.opw-Q.Calm. 935 28-30 . . . . - Dook Bbe,Boma Corm,Charcoal,addams! colour detwmned upon award Pena,1001:Bnryw+&Dorm Caring coo(2) teed E dnp boar pock-,,2 r.ar bred pockea,1 oia h pockm urea(7)34 beh bops,pR- L1. PR wnhed'shrtmk,iw.By w'ih metal posr<bsm• #0 28-56 ■ ■ ■ . - Dkkks a equa4 Mews sad Wor X,s yhm (-omen's eb,tic want shag be opdmap Cokes Dade bbe,Bmtw Co...,CboreoaL 15. PR P..k Pa>nea,lo0!.Co—Cob, M. 945 30-50 E. ■ ■ ■ - Page 12 City Council 11 — 52 3/3/2026 ILab Cw4 bsdwUimk 65-/.P'h Ier 35::Coon I6 FA. Lang Sk—2p-I...Wnando.n Cob, 72174 XS-6XL tlhtc Part-Ilmsenly gal C'Mb,4'piorar<.ffi 17 E W aboaldvdeAmiUad WN NA 1 JP-b.-DVv Lv- Wh.3-U— IS E4 NIA N/1 and ammY 1 Paul.-PaatlBmeauoq Cbm. sdie bad -W—J pam h11aa1�affi 19 EA d�F- dd a.as N/A VA kllakaHd�ia aadia�4 1 �PILchName CbU�1-12'>3.1/",sWf 20 E4 es-bacWe Scssn approanrumh iu•aroee.ramr. VA N/.4 L•0 pnkn of all sheu and eorera W 1 21 E-4 B'd+Touek•Absorb-.fio-11an.loop.— TBD NIA approaaoatch 20'x40' 1 22 E.4 Dish T-6-Mare Croton or Mcroril- 2700 N/.4 app.tck 12'x20' Shop T-1.Standard R—bL•Inds L IW.; 23 E4 mimes mi_m 15 '>:17'.omp.free ofm,ul 216o N/A 169661, auum—rsha% 6 24 Ea R-Mau 3'3{•.mbI—d backing rm 843XX N/A ,pinny Km —v bmm, 25 EA F1oOr 1.mu, x P.nsbhrvsd baeksn2:Enod S1'XX MA s' ,q k—,dad:blue or bbcL pn or bro— FLrorMau,i'>l0,rubber ud Lacking p d 26 E4 q.b)-,dukbhcorbbck,pn orb:onn SIVXX NA lld' 27 Ea Furor Mau a'a6'.nsbberved backmg prod =XX N/A i5( ,racy-dyk blur bLck mocha.p-or t-- 23 EA Anu-PaLy Ma 2K'<3:ruddombbr.bbck W. N/A 1 29 E4 5eraf�r hlats.�c5'.skid resslanl,bbck 247 N/A 1 30 E4 hfen-Msu Y• 5• 3-1302 N/A 51 EA Flo.-Thsu Sha+cer NbL i<i'.rubber,slip I810 N/A ressun4 bbck Prop sharps psr sbaL eus m dsand/acket ft+r {emasal and rvpplicaliou of Pam6rs!emblems In EA p—,,hued an sec<uAv ebat_ee-or from shun 17oo Twa Co. NIA N/A rkesc 1a W.sIo—gun—permmcd one-cane per t�per umpns co GRAND TOTAL: "NGlmraid��rlk/cigi6o��r�rJw set g/d�am @rid lbrlraenfel�/o1�dbMnfaeJ`�elvwAlrrtiwrd�(x�m�mwwr wr�4ardjwairrfr3m�.a► «•Naepgfrm alfdle6 nsdo7p7�aalar alstre ytiaa University of Nebraska Pricing - University Owned Ulm Description Unit Cost I Extension Estimated Usage per Year EA Weekly laundering of University- Owned Jacket, if required. 1 EA Weekly laundering of University- Owner Safety Vests,if required. 1 Application/Sewing of University- EA Provided Patches to Contractor- furnished clothing,if required. 1 •CMms has the ably to apply emblems butthe pnb*ng wNbe deWmibed an a case by case bails. Page 13 City Council 11 — 53 3/3/2026 University of Nebraska Pricing - Mats Instructions: Provide the percentage discount off a verifiable price list for each of the categories listed below. Indicate tiers forvolume discounts and the corresponding percentage discount off a verifiable price list.For example 0-50 mats=X°/o off each mat;51-300 mats=X%off each mat,etc. Rental with Weekly Delivery Purchase indicate if Rental is not available indicate if Purchase is not available Estimated Usage Per Year in a cat on,with Wa" in a cot or_v with"n/a" Anti-Fatigue Mats 1 Scraper Mats 1147 Safetv Mats 1 Flow-Thru Shower Mats 1 Bar Mats 1 List oilrer roduct categories not listed above and their corres onding discount 'Clntas proposed pricing on University pacing-Discounts tab Is structured to allow any participating agency to benefit from the same competitive and consistent rates,regardles of sbe,volume etc. University of Nebraska - Towels & Linens Instructions Provide the percentage discount off a verifiable price ist for each of the categories listed below. Indicate tiers for volume discounts and the corresponding percentage discount off s verifiable price list.For example 0-100 cloths=X%off each cloth;101-300 cloths=X%off each cloth,etc. Rental with Weekly Delivery Purchase indicate if Rental is not available indicate if Purchase is not available Estimated Usage Per Year in a tale ory with'Wa" in a cats ory with'h/a" Table Linens&Napkins 1 Bed Linens 1 Towels and W_ me.Cloths 1 Industrial Towels 1 Towel Cans l List other product categories not listed above and their correspondin discount •Gntas proposed pricing on University pricing-Discounts tab is structured to allow any participating agency to benefit from the some compedtive and consistent rates,regardles of sire,volume etc. "N/A denotes products that an tas does not rent. Page 14 City Council 11 — 54 3/3/2026 University of Nebraska Pricing- Mops Instructions: Provide the percentage discount off a verifiable price list for each of the categories listed below. Indicate tiers for volume discounts and the corresponding percentage discount off a verifiable price list.For example 0-100 mops=X%off each mop;101-300 mops=X%off each mop,etc. Rental with Weekly Delivery Purchase Estimated Usage per Year indicate if Rental is not available indicate if Purchase is not available in a call ' r"Wa" in a cate 'th'n-a" Treated Dust Moos 1 Wet Mops 1 Handles for Mops 1 List other product categories not listed above and their corresponding discount 'Cintas proposed pricing on UnlversityPricing-Discounts tab is structured to allow any participating agency to benefit from the same competitive and consistent rates,regardles of size,volume etc. University of Nebraska Pricing-Safety Supplies Descripti0u U!M IIoil Cost Malce/Model bfQuole llem Per Yea Fstimaled Usage Notes I Pertaining toall items:only billing on service Heave Dun Soap Semb Service-1000 col. FA. 9314 1-Quoting an svc not refill %foislunizine Soan Refill-1000 mL EA 9312 1'Quoting on svc not refill Antbecterul Gel Soo Service-1 O00 mL EA S 9326 1`Quoting an svc not re0ll Lens/Screen Pads 100/BX EA S 2BOO20 2 Bum Relief Pac10u6PK BAG S 163050 1 Woundseal Poor Pack 121 EA S 1030300 _ Ailtrip Rebcf Tablet.'dcd BX S 119260 Alec Small BAG S 111220 Ds,qua Sr, m Sm;O RAG S 573772 1 M.,cots snm0 BAG S 79191 I Ibu rofcn Tabs Small BX S 111929 t lbuiptoren Tabs Medium BX S 111989 t Ibuprofen Tabs Laws BX $ 111999 Cold Relief Ma•/Str Small BX S 113029 I Cold Relief MadSu Medium BX S 112039 1 l.n urd Bard—small BAG S 12221 I Tweet< AIe01 IND13PK PAf S 150110 Hand Smidzer Small BAG I S 51030 I Etas ash.l/lot medium BX S 130100 I Glucose Small PAC $ 122249 I Lioaid.Smad BAG S 102435 Biofreeze Muscle Refiell Small BAG S 102640 I Anti-D'urri—I Ca less.Sm0 B\ S 119250 1 X-L_8.rd.g,Medium BX s 43729 I I Cool&Soolhe 6/BOX BX S 164010 Pain Awor X-Sirenalh Small BAG I S 111659 I Waterproof Clear Strips BX S 4165R I Elartiz St Nitdwm BX S 44269 1 Aspirin Ore SI.50 CT BX S 111230 I Them Tears small PAC S 130000 1 Tr k Annbiolic Oinmtem Medium BX S 100019 I lane Parch 2"0".Medium BX S 44429 I Page 15 City Council 11 — 55 3/3/2026 University Piidug-Cate otti•&Other Discounts Category Discount(%from publisbed/book V,,MkPabtIsked nbPricelistID Comments rate) Unifomr Rental Undorml2asma Uniform Purchase See cohmiu DSE Shoe Purchase Mat fop Rental Matf.Mop Leas- Service not atatlable _ MaNN Purd— Restroom Supplies - Rntroom Senices Deep Senwes First Aid/Safets'Supplies AIDS See column ME Fire Protection Sewn PromotionalPmdu Miaoel amatt Other Addilolnal Discounts Offered Vole me Discount Ecomuueee Rebate Please see details above by product category Sole Vendor Discount Other Page 16 City Council 11 — 56 3/3/2026 University of Nebraska Pricing - Miscellaneous State percentage discounts offfor the following, Percentage Discount off the published retail price guide(s) offered for all other items not specifically listed in the Pricing Please see "University Pricing-Discounts"tab Workbook. or details by product category Catalog(s)Name: Catalog(s)Name: Online Catalog Website: Agency Owned Garment- Contractor Laundered Custom embroidering of logos and/or names Preparation charges per garment for removal and application of new patches and emblems on the same garment heat s aled or ewn. R mova of patc es and embl ms from one garment and reapplication on a different garment, heat sealed or sewn. Application of a new patch or emblem to a annent, heat sealed or sewn. Seasonal uniform change per garment(e.g. change one shirt from long sleeve to short sleeve) Uniform color change per garment(e.g. change one shirt from grey to blue) Steam Tunneling garments Pressing of garments Garment Loss Protection Program Provide a list of services(and their corresponding fee) to be made available to Contract users not specifically listed elsewhere: Premium Charge $ Uniform Advantage Emblems Emblem/Prep Advantage Minimum Stop $ Page 17 City Council 11 — 57 3/3/2026 Describe turnaround time and delivery requirements. Define any additional charges for delivery such as excessive deliveries or remote locations and state additional fees for these types of deliveries. Cintas rental service programs provide personal delivery at a predefined frequency on a regularly scheduled day and time.Temporary garments are used only if there is a shortage of clean delivered garments, and this is a rare occurrence.The need for temporary garments is known by Cintas prior to clean delivery by the use of our garment inventory control process. If needed,the garments used for temporary replacement will be a used garment of like quality to the garment that is being replaced. Cintas rarely experiences backorders in our core rental product line however in the event there is a backorder our goal is to replenish in 30 days or less. One of the goals of a national contract is to allow agencies to easily audit the price they are paying under a contract. Describe how users across the nation will be able to determine their pricing(including the provision of uniforms or other products,delivery, laundering,repair and maintenance)under the national contract using the information contained within the pricing workbook. Describe any regional pricing differences or other actors that will influence an agency Is rice. The program will be communicated to the local sales force via a"Program Requirements Document"which will contain details of the program.This serves to ensure that the service and the pricing at each of your locations conforms to the Master Service Agreement and is controlled by our Account Team. Describe how rental uniforms are amortized and how Replacement Charges are calculated If Customer has ordered from Company a ganuent rental service requiring embroidered garments that may not be standard to Company's normal rental product line.Those non- standard products will be designated as such under-Garment Description in Exhibit C.In the event Customer deletes a non-standard product,alters the design of the non-standard product, fails to renew the Agreement,or terminates the Agreement for any reason other than documented quality of service reasons which are not cured,Customer agrees to buy back all remaining non-standard products allocated to Customer that the Company has in service and out of service at the then current Loss/Damage Replacement Values. Cintas deems a garment"damaged"if it is beyond normal repair and not due to normal wear and tear. Specifically, as noted on the Cintas general agreement,"In the event any Merchandise is lost,stolen or is not returned to Company,or is destroyed or damaged by fire, acid,paint,ink,chemicals,neglect or otherwise,the Customer agrees to pay for said Merchandise at the then current Loss/Damage Replacement Values" Describe how emergency requests or uniforms are handled. Local facilities should direct rush requests to the local Customer Service Departments of their corresponding Cintas service centers. Every effort will be made locally to acconunodate rush re uests. Items not specifically listed in catalogs are available under the contract as"specialty items." *Gntas proposed pricing is structured to allow any participating agency,regardles of size, volume etc.to benefit from the same competitive and consistent rotes. Page 18 City Council 11 — 58 3/3/2026 National Pricing -Uniforms Instructions: Proside the peiremage discount off a verifiable price list for each of the catego ties listed below. Indicate tiers for volume discounts and the comsponding petrentage discount off a verifiable price list.For example 0-5,000 shitts=S4'o off each shill;5,001-10,000 shills=Mb off each sbirl,etc. Rental with Neeklp Dellmy Pmrbase indicate if Rental is not available indicate ifPrarchase is not available in a cat ory with Wet" in a category with"Ma" Regular Size I Extended Size Regular Size Extended Size Industrial Near Belts Coveralls Jackets Pants Shirts Shorts Please see University Pricing-Discounts Tab for details by product category Safety And P-stectiw,Wear/including,Fl ne Resistunt clothing) B is Cov allss Jackets Pants Shirts Are Suit Vests Caps and Headwear Please see University Pricing-Discounts Tab for details bti product category Corporate Casttal\Year Accessories Belts Dresses Jackets Pants Polo's and T-shirts Sweatshirts Shirts Skirts Slacks Sweaters Vests Please see University Pricing-Discounts Tab for details bs product Cate o►v Page 19 City Council 11 — 59 3/3/2026 Executive Near Accessories Belts Blazers Blouses/Tops Dresses Jackets Neckwear Pants Shirts Skirts Slacks Sweaters vests Please see University Pricing-Discounts Tab for details bv product categorti• wealth-nre La C ats Scrubs,top Scrubs,pant Please see University Pricing-Discounts Tab for details bv product category Chef and Kitchen Rear Aprons Caps and Headwear Chef Coats Neckwear Chef Pants Shirts Please see tiniversio,Pricing-Discounts Tab for details bs•product category Food Service Aprons Belts Blouses(Tops Caps and Headwear Shirts Pants Shorts Skirts Please see University Pricing-Discounts Tab for details by product cateeory Housekeeping Aprons Dresses Pants Shirts&Tunics Please see University Pricing-Discounts Tab for details bv piuduct category Page 20 City Council 11 — 60 3/3/2026 Outerwear Caps and Headwear Coats Gloves Jackets Sweat Shirts Swimwear Please see University Pricing-Discounts Tab for details by product cateeory Doha. Laundry Racks Please see University Pricing-Discount%Tab for details by product category Lip other prodad caiegarier not fisted above and their corresponding discount All products and serves are avadablc to the University of Nebraska State the name of the Price List fro to wbich discounts shall be Laken: TBD Submit instructions on accessing your on-line Price List or Catalog with your proposal. National Pricing - Mats Instructions: Provide the percentage discount off a verifiable price list for each of the categories listed below. Indicate tiers for volume discounts and the corresponding percentage discount off a verifiable price list. For example 0-50 mats=X%off each mat;51-300 mats=X%off each mat,etc. Rental with Weekly Delivery Purchase indicate if Rental is not available indicate if Purchase is not available in a cate ory A ",/a" in a cate ory with "n/a" Anti-Fatigue Mats Scraper Mats Safety Mats Flow-Thru Shower Mats Bar Mats List other product categories not listed above and t teir comes ondin,discount *Cnitas proposed prlchrg on UnhosltyPddng-Dtsoounts tab&strtrdured to anew anYPardaipatlng agency to benefit from the sonic competitive and consistent rotes,regardles of size,voolunie etc Page 21 City Council 11 — 61 3/3/2026 National P dcing - R lops Instructions: Provide the percentage discount off a verifiable price list for each of the categories listed below. Indicate tiers for volume discounts and the corresponding percentage discount off a verifiable price list. For example 0-100 mops=Y%off each mop;101-300 mops=Y%off each mop,etc. Rental with Weekly Delivery Purchase indicate if Rental is not available indicate if Purchase is not mailable in a catecrort,lvith "nla" in a care arV th 1yIaf' Treated Dust Mops Wet Moms Handles for Mops List other product categories not listed above and their corresponding discount *Cintas proposed prlang on Univers sty Prking-Discounts tat s struc ed t allowany irtkipating agency to bene,�f m he me ompet .ve nd on- scent to es, .7ga dies of ze vo ume et. National Pricing - Towels & Linens Instructions: Provide the percentage discount off a verifiable price list for each of the categories listed below. Indicate tiers for volume discounts and the corresponding percentage discount off a verifiable price list. For example 0-100 cloths=X%off each cloth; 101-300 cloths=t%off each cloth, etc. Rental with Weekly Delivery Purchase indicate.if Rental is not mailable indicate if Purchase is not mailable in a category with 'fir/a" in a category with '!►/a" Table Uiens&Napkins Bed Linens Towels and Wiuina Cloths Industrial Towels Towel Cans I A List other product categories not listed above and their corresponding discount *Ctntas proposed pricing on University Pricing-Discounts tab is structured to allow any participating agency to benefit from the some competitive and consistent rates,regardles of size,volume etc. Page 22 City Council 11 — 62 3/3/2026 National Pri -Safety Su pees DU don Dw SSa t fMadd OrQ4010 Item Metes l Petaidnp to all Items:onto bMn on-".xe Hear Dun Soaa Scmb Sen ice-IDBu mL EA 4514, •quo. on arc nor mhD ?Ioisturvme Soap FteU-Id00 mL EA 431Y •Ouam, on svc ngnat,g Atuibatlervl Gel Soap Sc -n:e-IDOL mL EA 9320' 'Ouod"r on svc no,.c 0u Lcn:/Scran Pads IgwBX EA 2"11211 Burn Rcif Pati.claPK BAG Icdnid Woundaal Pour Pack(21 F-k 1❑;u?NI ALL—lfelri TatsL•t%Ir.1 BX 119240 ALL Smog BAG 1211-10 Da,oud Seen Small MAG 5T3772 tilot."SnIaB BAG 79191 Ibuo,afcn Tabs Small BX 111920 IL•u:afca Taba Mcdutm BX 11198q th,efen Tabs I ins EX 1119" Cold",f MavRr Small BX 113J21, Cold RAIL-F M vS.MMmm BX I I!054 Leauid Ban t—Small BAG I:!`I r„,e .M,,al TSJDIPF PAC 110111) Hand Sannvcr Small BAG S I W D Ese,sadt U2aamedia,u RX 130IW CNrar.--.Small PAC 122249 Lmaid-Small BAG 1024_5 Biafre¢re tluscla Rebef.Small BAG IU2d•10 Anti-Drarnceal Ca Icts_Smah BX 1192i0 X-Lone Baodaee Mcdmm BX 45729 Coal d:Soocbe F,BOX RX INUIO P_\„a,XSsrcndl,Small BAG 111059 WatcrpmfCkarStrips BX 43650 Ehst►Sum Medium RX 44209 Asuinn Om St-Su M BX 11123o )hen Teats Small PAC 130000 Ttmk Ann�iotia Omtmem Medium W. IDDUlq 1,....Porch'_'�3"Medum BS aas�9 Unifom,Rental l:nirann Leasins Uniform Purchase DEE Shoe Purchase See column Met/Mop Rental Vaal LeasingSemee nor maitahl- Mar/Mov Purchase Restroom Suoolies Restsoom Services Deep Cleznute Services Fuss Aid/Safery Suggbes AEDs See column D&E Fite Protection Services Promotional Products Miscellaneous Other Additgintd Discounts Offered V Dime D6cnw,, Ecommerce Rebate Please see derails above by produce category Sole Vendor Diosaunt Ocher Page 23 City Council 11 — 63 3/3/2026 National Pricing - Miscellaneous State percentage disconnts off for the following. Percentage Discount off the published retail price guide(s) offered for all other items not specifically listed in the Pricing Please see "University Pricing-Discounts"tab Workbook. or details by product category Catalog(s)Nante: Catalog(s)Name.: aline Catalog Website: Agency Owned Garment-Contractor Laundered Custom embroidering of logos and/or names Preparation charges per pnuent for removal and application of new patches and emblems on the same garment heat s aled or cwn. R mova of patc es and ernbl ins from one gatmcut and reapplication on a different Grment. heat sealed or sewn. Application of a new patch or emblem to a garment, heat sealed or sewn. Seasonaltudonu change per garment(e.g. change one shirt from long sleeve to short sleeve) Uniform color change per gument(e.g. change one short fiom grey to bhre) Steam Tunneling garments Pressing of garments Garment Loss Protection Proeram Provide a list of services(and their corresponding fee) to be made available to Contract users not specifltcally listed elsewhere: Premitun Charge $ UWfonn Advantage Emblems lEmblenyPrep Advantage Minimum stop $ Page 24 City Council 11 — 64 3/3/2026 Describe turnaround time and delivery requirements. Define any additional charges for delivery such as excessive deliveries or remote locations and state additional fees for these types of deliveries. Cintas rental service programs provide personal delivery at a predefined frequency on a regularly scheduled day and time.Temporary garments are used only if there is a shortage of clean delivered garments,and this is a rare occurrence.The need for temporary garments is known by Cintas prior to clean delivery by the use of our garment inventory control process. If needed,the garments used for temporary replacement will be a used garment of like quality to the garment that is being replaced. Cintas rarely experiences backorders in our core rental product line however in the event there is a backorder our goal is to replenish in 30 days or less. One of the goals of a national contract is to allow agencies to easily audit the price they are paying under a contract Describe how users across the nation will be able to determine their pricing Cmduding the provision of uniforms or other products,delivery, laundering,repair and maintenance)under the national contract using the information contained within the pricing workbook Describe any regional pricing differences or other odors that will influence an agency's price. The program will be communicated to the local sales force via a"Program Requirements Document"which will contain details of the program.This serves to ensure that the service and the pricing at each of your locations conforms to the Master Service Agreement and is controlled by our Account Team. Describe how rental uniforms are amortized and how Replacement Charges are calculated If Customer has ordered from Company a garment rental service requiring embroidered garments that may not be standard to Company's normal rental product line.Those non- standard products will be designated as such under-Garment Description in Exhibit C. In the event Customer deletes a non-standard product,alters the design of the non-standard product, fails to renew the Agreement,or terminates the Agreement for any reason other than documented quality of service reasons which are not cured, Customer agrees to buy back all remaining non-standard products allocated to Customer that the Company has in service and out of service at the then current Loss/Damage Replacement Values. Cintas deems a garment"damaged"if it is beyond normal repair and not due to normal wear and tear. Specifically,as noted on the Cintas general agreement,"In the event any Merchandise is lost,stolen or is not returned to Company,or is destroyed or damaged by fire, acid,paint,ink,chemicals,neglect or otherwise,the Customer agrees to pay for said Merchandise at the then current Loss/Damage Replacement Values." Describe how emergency requestsfor uniforms are handled Local facilities should direct rush requests to the local Customer Service Departments of their corresponding Cintas service centers. Every effort will be made locally to accommodate rush requests. Items not specifically listed in catalogs are available under the contract as"specialty items." Page 25 City Council 11 — 65 3/3/2026 4. Cintas Response to University of Nebraska RFP No. 3702-22-4618, Workplace Solutions/eBid Invitation Separately Attached. City Council 11 — 66 3/3/2026 5. University of Nebraska RFP No. No. 3702-22-4618, Workplace Solutions Separately Attached. City Council 11 — 67 3/3/2026 6. Attachment A to Solicitation (Requirements for National Cooperative Contract to be Administered by OMNIA Partners; inclusive of Exhibits A through H), as modified by Cintas and agreed by OMNIA ("Attachment A") City Council 11 — 68 3/3/2026 ATTACHMENT A OMNIA P A R T N E R S Requirements for National Cooperative Contract To Be Administered by ONMA Partners The following documents are used in evaluating and administering national cooperative contracts and are included for Supplier's review and response. Exhibit A—Response for National Cooperative Contract Exhibit B—Administration Agreement, Example Exhibit C—Master intergovernmental Cooperative Purchasing Agreement, Example Exhibit D—Principal Procurement Agency Certificate, Example Exhibit E—Contract Sales Reporting Template Exhibit F—Federal Funds Certifications Exhibit G—New Jersey Business Compliance Exhibit H—Advertising Compliance Requirement Version April 12,2022 City Council 11 — 69 3/3/2026 i i Verson April 12,2022 City Council 11 — 70 3/3/2026 These re uirenients are inco orated into and are considered an integral )art of this I Version April 12,2022 City Council 11 — 71 3/3/2026 i i Version April 12,2022 City Council 11 — 72 3/3/2026 ■ ■ Version Apnl 12,2022 City Council 11 — 73 3/3/2026 ■ ■ ■ 6 moor. Version April 12,2022 City Council 11 — 74 3/3/2026 1' 9mrm ■ Version April 12,2022 City Council 11 — 75 3/3/2026 I I I ■ Version Apra 12,2022 City Council 11 — 76 3/3/2026 ■ Version Apra 12,2022 City Council 11 — 77 3/3/2026 ■ I I Version Rprd 12.2022 City Council 11 — 78 3/3/2026 I Version April 12.2022 City Council 11 — 79 3/3/2026 i M=qm��� Version Apd 12,2022 City Council 11 — 80 3/3/2026 Version Apra 12,2022 City Council 11 — 81 3/3/2026 Version April 12,2022 City Council 11 — 82 3/3/2026 Version April 12.2022 City Council 11 — 83 3/3/2026 i Version April 12,2022 City Council 11 — 84 3/3/2026 i i i i Version April 12,2022 City Council 11 — 85 3/3/2026 City Council 11 — 86 3/3/2026 Verson April 12,2022 City Council 11 — 87 3/3/2026 i i i Version Aprd 12,202:J., City Council 11 — 88 3/3/2026 i i I City Council 11 — 89 3/3/2026 City Council 11 — 90 3/3/2026 Exhibit F Federal Funds Certifications FEDERAL CERTIFICATIONS ADDENDUM FOR AGREEMENT FUNDED BY U.S. FEDERAL GRANT i he following certi ica ions and provisions may be required and apply when Participating Agency expends federal funds for any purchase resulting from this procurement process.Pursuant to 2 C.F.R.§200.326,all contracts,including small purchases,awarded by the Participating Agency and the Participating Agency's subcontractors shall contain the procurement provisions of Appendix II to Part 200,as applicable. In no event will Supplier act as a subcontractor under a U.S.federal prime contractor or a subrecipient under a U.S.federal grant or cooperative agreement. The foregoing certifications apply only to Uniform Rental, Facilities Solutions, and First Aid and Safety products and services, and specifically do not apply to Fire products and services. APPENDIX II TO 2 CFR PART 200 (A) Contracts for more than the simplified acquisition threshold currently set at$250,000,which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council(Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms,and provide for such sanctions and penalties as appropriate. Pursuant to Federal Rule(A)above,when a Participating Agency expends federal funds,the Participating Agency reserves all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract by either party. Does offeror agree?YES Initials of Authorized Representative of offeror (B) Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be effected and the basis for settlement.(All contracts in excess of$10,000) Pursuant to Federal Rule(B)above,when a Participating Agency expends federal funds,the Participating Agency reserves the right to immediately terminate any agreement in excess of$10,000 resulting from this procurement process in the event of a breach or default of the agreement by Offeror as detailed in the terms of the contract. Does offeror agree? YES Initials of Authorized Representative of offeror (C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of"federally assisted construction contract' in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 CFR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339),as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs,Equal Employment Opportunity,Department of Labor." Pursuant to Federal Rule (C) above, when a Participating Agency expends federal funds on any federally assisted construction contract,the equal opportunity clause is incorporated by reference herein. Does offeror agree to abide by the above? YES Initials of Authorized Representative of offeror (D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act(40 U.S.C.3141-3144,and 3146-3148)as supplemented by Department of Labor regulations(29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction").In accordance with the statute,contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition,contractors must be required to pay wages not less than once a week.The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation.The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination.The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations(29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole City Council 11 — 91 3/3/2026 or in Part by Loans or Grants from the United States").The Act provides that each contractor or subrecipient must be prohibited from inducing,by any means,any person employed in the construction,completion,or repair of public work,to give up any part of the compensation to which he or she is otherwise entitled.The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. Pursuant to Federal Rule (D) above, when a Participating Agency expends federal funds during the term of an award for all contracts and subgrants for construction or repair,offeror will be in compliance with all applicable Davis-Bacon Act provisions. Does offeror agree? N/A Initials of Authorized Representative of offeror (E) Contract Work Hours and Safety Standards Act(40 U.S.C.3701-3708).Where applicable,all contracts awarded by the non-Federal entity in excess of$100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C.3702 and 3704,as supplemented by Department of Labor regulations(29 CFR Part 5).Under 40 U.S.C.3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours.Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary,hazardous or dangerous.These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market,or contracts for transportation or transmission of intelligence. Pursuant to Federal Rule (E) above, when a Participating Agency expends federal funds, offeror certifies that offeror will be in compliance with all applicable provisions of the Contract Work Hours and Safety Standards Act during the term of an award for all contracts by Participating Agency resulting from this procurement process. Does offeror agree?1l.A_ Initials of Authorized Representative of offeror (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "funding agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties,assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401,"Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,"and any implementing regulations issued by the awarding agency. Pursuant to Federal Rule (F) above,when federal funds are expended by Participating Agency,the offeror certifies that during the term of an award for all contracts by Participating Agency resulting from this procurement process,the offeror agrees to comply with all applicable requirements as referenced in Federal Rule(F)above. Does offeror agree? N/A Initials of Authorized Representative of offeror (G)Clean Air Act(42 U.S.C.7401.7671q.)and the Federal Water Pollution Control Act(33 U.S.C.1251.1387),as amended— Contracts and subgrants of amounts in excess of$150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards,orders or regulations issued pursuant to the Clean Air Act(42 U.S.C.7401- 7671q)and the Federal Water Pollution Control Act as amended(33 U.S.C.1251-1387).Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency(EPA) Pursuant to Federal Rule(G)above,when federal funds are expended by Participating Agency,the offeror certifies that during the term of an award for all contracts by Participating Agency member resulting from this procurement process, the offeror agrees to comply with all applicable requirements as referenced in Federal Rule(G)above. Does offeror agree? YES Initials of Authorized Representative of offeror (H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220)must not be made to parties listed on the government wide exclusions in the System for Award Management(SAM),in accordance with the Executive Office of the President Office of Management and Budget(OMB) guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension."SAM Exclusions contains the names of parties debarred,suspended,or otherwise excluded by agencies,as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Pursuant to Federal Rule (H) above,when federal funds are expended by Participating Agency,the offeror certifies that during the term of an award for all contracts by Participating Agency resulting from this procurement process,the offeror certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. If at any time during the term of an award the offeror or its principals becomes debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal Version April 12,2022 City Council 11 — 92 3/3/2026 department or agency,the offeror will notify the Participating Agency. Does offeror agree? YES Initials of Authorized Representative of offeror (1) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification.Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency,a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. Pursuant to Federal Rule (1) above,when federal funds are expended by Participating Agency, the offeror certifies that during the term and after the awarded term of an award for all contracts by Participating Agency resulting from this procurement process,the offeror certifies that it is in compliance with all applicable provisions of the Byrd Anti-Lobbying Amendment(31 U.S.C. 1352). The undersigned further certifies that: (1) No Federal appropriated funds have been paid or will be paid for on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract,the making of a Federal grant,the making of a Federal loan,the entering into a cooperative agreement,and the extension,continuation,renewal, amendment,or modification of a Federal contract,grant,loan,or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress,or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL,"Disclosure Form to Report Lobbying",in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all covered sub- awards exceeding$100,000 in Federal funds at all appropriate tiers and that all subrecipients shall certify and disclose accordingly. Does offeror agree? YES _Initials of Authorized Representative of offeror RECORD RETENTION REQUIREMENTS FOR CONTRACTS INVOLVING FEDERAL FUNDS When federal funds are expended by Participating Agency for any contract resulting from this procurement process,offeror certifies that it will comply with the record retention requirements detailed in 2 CFR § 200.333. The offeror further certifies that offeror will retain all records as required by 2 CFR § 200.333 for a period of three years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports,as applicable,and all other pending matters are closed. Does offeror agree? YES _ Initials of Authorized Representative of offeror CERTIFICATION OF COMPLIANCE WITH THE ENERGY POLICY AND CONSERVATION ACT When Participating Agency expends federal funds for any contract resulting from this procurement process,offeror certifies that it will comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act(42 U.S.C.6321 et seq.;49 C.F.R.Part 18). Does offeror agree? YES Initials of Authorized Representative of offeror CERTIFICATION OF COMPLIANCE WITH BUY AMERICA PROVISIONS To the extent purchases are made with Federal Highway Administration,Federal Railroad Administration,or Federal Transit Administration funds,offeror certifies that its products comply with all applicable provisions of the Buy America Act and agrees to provide such certification or applicable waiver with respect to specific products to any Participating Agency upon request. Purchases made in accordance with the Buy America Act must still follow the applicable procurement rules calling for free and open competition. Does offeror agree? YES Initials of Authorized Representative of offeror CERTIFICATION OF ACCESS TO RECORDS—2 C.F.R.§200.336 Offeror agrees that the Inspector General of the Agency or any of their duly authorized representatives shall have access to any documents, papers, or other records of offeror that are pertinent to offeror's discharge of its obligations under the Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Version April 12,2022 City Council 11 — 93 3/3/2026 offeror's personnel for the purpose of interview and discussion relating to such documents. Does offeror agree? YES Initials of Authorized Representative of offeror CERTIFICATION OF APPLICABILITY TO SUBCONTRACTORS Offeror agrees that all contracts it awards pursuant to the Contract shall be bound by the foregoing terms and conditions. Does offeror agree? YES Initials of Authorized Representative of offeror Offeror certifies compliance with all provisions,laws,acts,regulations,etc.as specifically noted above. Offeror's Name: Address,City,State,and Zip Code: _ Phone Number: Fax Number: Printed Name and Title of Authorized Representative: Email Address: Signature of Authorized Representative: Date- Version April 12,2022 City Council 11 — 94 3/3/2026 Exhibit G Intentionally Omitted Version April 12,2022 City Council 11 — 95 3/3/2026 Exhibit H Advertising Compliance Requirement Pursuant to certain state notice provisions,including but not limited to Oregon Revised Statutes Chapter 279A.210,Chapter 279A.220,and other related provisions,the following public agencies and political subdivisions of the referenced public agencies are eligible to register with OMNIA Partners and access the Master Agreement contract award made pursuant to this solicitation,and are hereby given notice of the foregoing request for proposals for purposes of complying with the procedural requirements of said statutes: Nationwide: State of Alabama State of Hawaii Commonwealth of State of New Mexico State of South Massachusetts Dakota State of Alaska State of Idaho State ofMichigan State of New York State of Tennessee State of Arizona State of Illinois State of Minnesota State of North Carolina State of Texas State of Arkansas State of Indiana State ofMississippi State of North Dakota State of Utah State of California State of Iowa State of Missouri State of Ohio State of Vermont State of Colorado State of Kansas State of Montana State of Oklahoma Commonwealth of Virginia State of Connecticut Commonwealth of State of Nebraska State of Oregon State of Washington Kentucky State of Delaware State of Louisiana State of Nevada Commonwealth of State of West Pennsvlvania Virginia State of Florida State of Maine State of New Hampshire State of Rhode Island State of Wisconsin State of Georgia State of Marvland State of New Jersey State of South Carolina State of Wyoming District of Columbia Lists of political subdivisions and local governments in the above referenced states/districts may be found at http: �����.u:a.Lu� 1ern.cics 1,uue and Ienit.,rieNAvml and https://v`w%v.usa.gov/local-governments. Certain Public Agencies and Political Subdivisions: CITIES.TO\\NS,\II.1_:\Gla:\ND BOROI'GIIS INCIA'DING CITY OF HILLSBORO,OR BUT NOT LTNJ ITTED TO: CITY OF INDEPENDENCE.OR BAKER CITY GOLF COURSE.OR CITY AND COUNTY OF HONOLULU,HI CITY OF ADAIR VILLAGE,OR CITY OF KENNER,LA CITY OF ASHLAND.OR CITY OF LA GRANDE,OR CITY OF AUMSVILLE.OR CITY OF LAFAYETTE.LA CITY OF AURORA.OR CITY OF LAKE CHARLES,OR CITY OF BAKER,OR CITY OF LEBANON,OR CITY OF BATON ROUGE.LA CITY OF MCMTNNVILLE.OR CITY OF BEAVERTON,OR CITY OF MEDFORD,OR CITY OF BEND,OR CITY OF METAIRIE.LA CITY OF BOARDMAN.OR CITY OF MILL CITY,OR CITY OF BONANAZA,OR CITY OF MILWAUKIE.OR CITY OF BOSSIER CITY.LA CITY OF MONROE,LA CITY OF BROOKINGS,OR CITY OF MOSIER.OR CITY OF BURNS.OR CITY OF NEW ORLEANS.LA CITY OF CANBY,OR CITY OF NORTH PLAINS.OR CITY OF CANYONVILLE,OR CITY OF OREGON CITY,OR CITY OF CLATSKANIE,OR CITY OF PILOT ROCK,OR CITY OF COBURG.OR CITY OF PORTLAND,OR CITY OF CONDON.OR CITY OF POWERS,OR CITY OF COQUILLE,OR CITY OF PRINEVILLE,OR CITY OF CORVALLI,OR CITY OF REDMOND,OR CITY OF CORVALLIS PARKS AND RECREATION CITY OF REEDSPORT,OR DEPARTMENT,OR CITY OF RIDDLE,OR CITY OF COTTAGE GROVE.OR CITY OF ROGUE RIVER,OR CITY OF DONALD.OR CITY OF ROSEBURG,OR CITY OF EUGENE.OR CITY OF SALEM,OR CITY OF FOREST GROVE,OR CITY OF SANDY.OR CITY OF GOLD HILL.OR CITY OF SCAPPOOSE.OR CITY OF GRANTS PASS,OR CITY OF SHADY COVE,OR CITY OF GRESHAM,OR CITY OF SHERWOOD,OR Version April 12,2022 City Council 11 — 96 3/3/2026 CITY OF SHREVEPORT.LA ELSINORE,UT CITY OF SILVERTON_OR ELWOOD.UT CITY OF SPRINGFIELD.OR EMERY,UT CITY OF ST.HELENS,OR ENOCH,UT CITY OF ST.PAUL.OR ENTERPRISE,UT CITY OF SULPHUR.LA EPHRAIM,UT CITY OF TIGARD,OR ESCALANTE.UT CITY OF TROUTDALE.OR EUREKA.UT CITY OF TUALATIN,OR FAIRFIELD.UT CITY OF WALKER.LA FAIRVIEW,UT CITY OF WARRENTON.OR FARMINGTON.UT CITY OF WEST LINN.OR FARR WEST.UT CITY OF WILSONVILLE,OR FAYETTE,UT CITY OF WINSTON.OR FERRON,UT CITY OF WOODBURN.OR FIELDING,UT LEAGUE OF OREGON CITES FILLMORE,UT THE CITY OF HAPPY VALLEY OREGON FOUNTAIN GREEN,UT ALPINE,UT FRANCIS.UT ALTA,UT FRUIT HEIGHTS,UT ALTAMONT,UT GARDEN CITY.UT ALTON,UT GARLAND,UT AMALGA.UT GENOLA.UT AMERICAN FORK CITY,UT GLENDALE,UT ANNABELLA.UT GLENWOOD.UT ANTIMONY,UT GOSHEN.UT APPLE VALLEY,UT GRANTSVILLE.UT AURORA,UT GREEN RIVER.UT BALLARD.UT GUNNISON_UT BEAR RIVER CITY.UT HANKSVILLE,UT BEAVER,UT HARRISVILLE,UT BICKNELL,UT HATCH,UT BIG WATER,UT HEBER CITY CORPORATION,UT BLANDING.UT HELPER.UT BLUFFDALE.UT HENEFER,UT BOULDER.UT HENRIEVILLE,UT CITY OF BOUNTIFUL,UT HERRIMAN.UT BRIAN HEAD,UT HIDEOUT,UT BRIGHAM CITY CORPORATION.UT HIGHLAND,UT BRYCE CANYON CITY.UT HILDALE.UT CANNONVILLE.UT HINCKLEY.UT CASTLE DALE,UT HOLDEN,UT CASTLE VALLEY.UT HOLLADAY.UT CITY OF CEDAR CITY.UT HONEYVILLE.UT CEDAR FORT,UT HOOPER,UT CITY OF CEDAR HILLS.UT HOWELL.UT CENTERFIELD,UT HUNTINGTON.UT CENTERVILLE CITY CORPORATION,UT HUNTSVILLE.UT CENTRAL VALLEY,UT CITY OF HURRICANE,UT CHARLESTON.UT HYDE PARK.UT CIRCLEVILLE,UT HYRUM,UT CLARKSTON,UT INDEPENDENCE.UT CLAWSON,UT IVINS,UT CLEARFIELD.UT JOSEPH,UT CLEVELAND.UT JUNCTION,UT CLINTON CITY CORPORATION.UT KAMAS.UT COALVILLE,UT KANAB.UT CORINNE.UT KANARRAVILLE.UT CORNISH.UT KANOSH,UT COTTONWOOD HEIGHTS.UT KAYSVILLE,UT DANIEL.UT KINGSTON.UT DELTA.UT KOOSHAREM,UT DEWEYVILLE.UT LAKETOWN,UT DRAPER CITY.UT LA VERKIN.UT DUCHESNE.UT LAYTON.UT EAGLE MOUNTAIN.UT LEAMINGTON.UT EAST CARBON,UT LEEDS.UT ELK RIDGE,UT LEHI CITY CORPORATION,UT ELMO.UT LEVAN,UT Version August 12.2021 City Council 11 — 97 3/3/2026 LEWISTON.UT ROOSEVELT CITY CORPORATION,UT LiNDON.UT ROY,UT LOA.UT RUSH VALLEY,UT LOGAN CITY_UT CITY OF ST.GEORGE,UT LYMAN.UT SALEM.UT LYNNDYL_UT SALINA.UT MANILA.UT SALT LAKE CITY CORPORATION,UT MANTI.UT SANDY_UT MANTUA,UT SANTA CLARA.UT MAPLETON.UT SANTAQUIN,UT MARRIOTT-SLATERVILLE,UT SARATOGA SPRINGS,UT MARYSVALE.UT SCIPIO.UT MAYFIELD,UT SCOFIELD,UT MEADOW,UT SIGURD.UT MENDON,UT SMITHFIELD,UT MIDVALE CITY INC..UT SNOWVILLE.UT MIDWAY.UT CITY OF SOUTH JORDAN.UT MILFORD.UT SOUTH OGDEN.UT MILLVILLE.UT CITY OF SOUTH SALT LAKE.UT MINERSVILLE.UT SOUTH WEBER,UT MOAB.UT SPANISH FORK,UT MONA,UT SPRING CITY_UT MONROE.UT SPRINGDALE.UT CITY OF MONTICELLO.UT SPRINGVILLE.UT MORGAN.UT STERLING.UT MORONI,UT STOCKTON.UT MOUNT PLEASANT,UT SUNNYSIDE.UT MURRAY CITY CORPORATION.UT SUNSET CITY CORP.UT MYTON,UT SYRACUSE.UT NAPLES.UT TABIONA,UT NEPHI,UT CITY OF TAYLORSVILLE,UT NEW HARMONY_UT TOOELE CITY CORPORATION.UT NEWTON.UT TOQUERVILLE,UT NIBLEY,UT TORREY,UT NORTH LOGAN.UT TREMONTON CITY,UT NORTH OGDEN.UT TRENTON.UT NORTH SALT LAKE CITY,UT TROPIC,UT OAK CITY,UT UINTAH,UT OAKLEY.UT VERNAL CITY,UT OGDEN CITY CORPORATION,UT VERNON.UT OPHIR,UT VINEYARD,UT ORANGEVILLE.UT VIRGIN.UT ORDERVILLE.UT WALES.UT OREM.UT WALLSBURG_UT PANGUITCH,UT WASHINGTON CITY,UT PARADISE.UT WASHINGTON TERRACE,UT PARAGONAH.UT WELLINGTON.UT PARK CITY,UT WELLSVILLE,UT PAROWAN_UT WENDOVER,UT PAYSON.UT WEST BOUNTIFUL,UT PERRY,UT WEST HAVEN.UT PLAIN CITY,UT WEST JORDAN,UT PLEASANT GROVE CITY.UT WEST POINT,UT PLEASANT VIEW.UT WEST VALLEY CITY,UT PLYMOUTH.UT WILLARD,UT PORTAGE.UT WOODLAND HILLS.UT PRICE,UT WOODRUFF,UT PROVIDENCE.UT WOODS CROSS.UT PROVO.UT RANDOLPH.UT C'01'NTIES,AND PARISHES INCLUDING BIT NOT LINIITED TO: REDMOND.UT ASCENSION PARISH.LA RICHFIELD.UT ASCENSION PARISH.LA.CLEAR OF COURT RICHMOND.UT CADDO PARISH,LA RIVERDALE.UT CALCASIEU PARISH.LA RIVER HEIGHTS,UT CALCASIEU PARISH SHERIFF'S OFFICE.LA RIVERTON CITY,UT CITY AND COUNTY OF HONOLULU,HI ROCKVILLE,UT CLACKAMAS COUNTY,OR ROCKY RIDGE,UT CLACKAMAS COUNTY DEPT OF TRANSPORTATION.OR Version August 12,2021 City Council 11 — 98 3/3/2026 CLATSOP COUNTY,OR COUNTY OF SUMMIT.UT COLUMBIA COUNTY.OR COUNTY OF DAGGETT.UT COOS COUNTY.OR COUNTY OF SALT LAKE.UT COOS COUNTY HIGHWAY DEPARTMENT.OR COUNTY OF TOOELE,UT COUNTY OF HAWAII.OR COUNTY OF UTAH.UT CROOK COUNTY,OR COUNTY OF WASATCH,UT CROOK COUNTY ROAD DEPARTMENT.OR COUNTY OF DUCHESNE,UT CURRY COUNTY,OR COUNTY OF UINTAH,UT DESCHUTES COUNTY,OR COUNTY OF CARBON.UT DOUGLAS COUNTY.OR COUNTY OF SANPETE,UT EAST BATON ROUGE PARISH,LA COUNTY OF JUAB.UT GILLIAM COUNTY,OR COUNTY OF MILLARD.UT GRANT COUNTY.OR COUNTY OF SEVIER,UT HARNEY COUNTY.OR COUNTY OF EMERY.UT HARNEY COUNTY SHERIFFS OFFICE,OR COUNTY OF GRAND.UT HAWAII COUNTY.HI COUNTY OF BEVER,UT HOOD RIVER COUNTY_OR COUNTY OF PIUTE.UT JACKSON COUNTY.OR COUNTY OF WAYNE,UT JEFFERSON COUNTY.OR COUNTY OF SAN JUAN,UT JEFFERSON PARISH.LA COUNTY OF GARFIELD,UT JOSEPHINE COUNTY GOVERNMENT,OR COUNTY OF KANE,UT LAFAYETTE CONSOLIDATED GOVERNMENT.LA COUNTY OF IRON.UT LAFAYETTE PARISH,LA COUNTY OF WASHINGTON,UT LAFAYETTE PARISH CONVENTION&VISITORS COMMISSION LAFOURCHE PARISH.LA OTHER AGENCIES INCLUDING ASSOCIATIONS,BOARDS.DISTRICTS, KAUAI COUNTY.Hi CONIMISSIONS,COUNCILS.PUBLIC CORPORATIONS.PUBLIC. KLAMATH COUNTY,OR I)E%'ELOPNII:NT:%I-THORITIES,RESERVATIONS:AND UTILITIES LAKE COUNTY,OR INCLUDING BUT NOT LIMITED TO: LANE COUNTY,OR ADAIR R.F.P.D.,OR LINCOLN COUNTY,OR ADEL WATER IMPROVEMENT DISTRICT.OR LINN COUNTY,OR ADRIAN R.F.P.D..OR LIVINGSTON PARISH.LA AGNESS COMMUNITY LIBRARY.OR MALHEUR COUNTY.OR AGNESS-ILLAHE R.F.P.D..OR MAUI COUNTY,HI AGRICULTURE EDUCATION SERVICE EXTENSION DISTRICT,OR MARION COUNTY,SALEM,OR ALDER CREEK-BARLOW WATER DISTRICT NO.29,OR MORROW COUNTY.OR ALFALFA FIRE DISTRICT.OR MULTNOMAH COUNTY,OR ALSEA R.F.P.D..OR MULTNOMAH COUNTY BUSINESS AND COMMUNITY ALSEA RIVIERA WATER IMPROVEMENT DISTRICT.OR SERVICES.OR AMITY FIRE DISTRICT,OR MULTNOMAH COUNTY SHERIFFS OFFICE.OR ANTELOPE MEADOWS SPECIAL ROAD DISTRICT.OR MULTNOMAH LAW LIBRARY.OR APPLE ROGUE DISTRICT IMPROVEMENT COMPANY,OR ORLEANS PARISH.LA APPLEGATE VALLEY R.F.P.D.#9.OR PLAQUEMINES PARISH.LA ARCH CAPE DOMESTIC WATER SUPPLY DISTRICT.OR POLK COUNTY,OR ARCH CAPE SANITARY DISTRICT.OR RAPIDES PARISH,LA ARNOLD IRRIGATION DISTRICT.OR SAINT CHARLES PARISH,LA ASH CREEK WATER CONTROL DISTRICT,OR SAINT CHARLES PARISH PUBLIC SCHOOLS.LA ATHENA CEMETERY MAINTENANCE DISTRICT.OR SAINT LANDRY PARISH.LA AUMSVILLE R.F.P.D..OR SAINT TAMMANY PARISH.LA AURORA R.F.P.D..OR SHERMAN COUNTY,OR AZALEA R.F.P.D._OR TERREBONNE PARISH,LA BADGER IMPROVEMENT DISTRICT,OR TILLAMOOK COUNTY,OR BAILEY-SPENCER R.F.P.D.,OR TILLAMOOK COUNTY SHERIFF'S OFFICE.OR BAKER COUNTY LIBRARY DISTRICT.OR TILLAMOOK COUNTY GENERAL HOSPITAL.OR BAKER R.F.P.D..OR UMATILLA COUNTY.OR BAKER RIVERTON ROAD DISTRICT.OR UNION COUNTY,OR BAKER VALLEY IRRIGATION DISTRICT,OR WALLOWA COUNTY.OR BAKER VALLEY S.W.C.D.,OR WASCO COUNTY,OR BAKER VALLEY VECTOR CONTROL DISTRICT,OR WASHINGTON COUNTY.OR BANDON CRANBERRY WATER CONTROL DISTRICT,OR WEST BATON ROUGE PARISH.LA BANDON R.F.P.D..OR WHEELER COUNTY,OR BANKS FIRE DISTRICT,OR YAMHILL COUNTY.OR BANKS FIRE DISTRICT#13.OR COUNTY OF BOX ELDER,UT BAR L RANCH ROAD DISTRICT.OR COUNTY OF CACHE.UT BARLOW WATER IMPROVEMENT DISTRICT.OR COUNTY OF RICH,UT BASIN AMBULANCE SERVICE DISTRICT.OR COUNTY OF WEBER,UT BASIN TRANSIT SERVICE TRANSPORTATION DISTRICT.OR COUNTY OF MORGAN.UT BATON ROUGE WATER COMPANY COUNTY OF DAVIS,UT BAY AREA HEALTH DISTRICT,OR Version August 12.2021 City Council 11 — 99 3/3/2026 BAYSHORE SPECIAL ROAD DISTRICT,OR CENTRAL OREGON INTERGOVERNMENTAL COUNCIL BEAR VALLEY SPECIAL ROAD DISTRICT.OR CENTRAL OREGON IRRIGATION DISTRICT.OR BEAVER CREEK WATER CONTROL DISTRICT.OR CHAPARRAL WATER CONTROL DISTRICT,OR BEAVER DRAINAGE IMPROVEMENT COMPANY.INC..OR CHARLESTON FIRE DISTRICT,OR BEAVER SLOUGH DRAINAGE DISTRICT.OR CHARLESTON SANITARY DISTRICT.OR BEAVER SPECIAL ROAD DISTRICT,OR CHARLOTTE ANN WATER DISTRICT.OR BEAVER WATER DISTRICT.OR CHEHALEM PARK&RECREATION DISTRICT.OR BELLE MER S.I.G.L.TRACTS SPECIAL ROAD DISTRICT,OR CHEHALEM PARK AND RECREATION DISTRICT BEND METRO PARK AND RECREATION DISTRICT CHEMULT R.F.P.D..OR BENTON S.W.C.D.,OR CHENOWITH WATER P.U.D..OR BERNDT SUBDIVISION WATER IMPROVEMENT DISTRICT,OR CHERRIOTS,OR BEVERLY BEACH WATER DISTRICT,OR CHETCO COMMUNITY PUBLIC LIBRARY DISTRICT,OR BTENVILLE PARISH FIRE PROTECTION DISTRICT 6,LA CHILOQUIN VECTOR CONTROL DISTRICT,OR BIG BEND IRRIGATION DISTRICT,OR CHILOQUIN-AGENCY LAKE R.F.P.D.,OR BIGGS SERVICE DISTRICT.OR CHINOOK DRIVE SPECIAL ROAD DISTRICT,OR BLACK BUTTE RANCH DEPARTMENT OF POLICE SERVICES, CHR DISTRICT IMPROVEMENT COMPANY.OR OR CHRISTMAS VALLEY DOMESTIC WATER DISTRICT_OR BLACK BUTTE RANCH R.F.P.D.,OR CHRISTMAS VALLEY PARK&RECREATION DISTRICT,OR BLACK MOUNTAIN WATER DISTRICT.OR CHRISTMAS VALLEY R.F.P.D.,OR BLODGETT-SUMMIT R.F.P.D..OR CITY OF BOGALUSA SCHOOL BOARD.LA BLUE MOUNTAIN HOSPITAL DISTRICT.OR CLACKAMAS COUNTY FIRE DISTRICT#1.OR BLUE MOUNTAIN TRANSLATOR DISTRICT.OR CLACKAMAS COUNTY SERVICE DISTRICT#1.OR BLUE RIVER PARK&RECREATION DISTRICT.OR CLACKAMAS COUNTY VECTOR CONTROL DISTRICT.OR BLUE RIVER WATER DISTRICT.OR CLACKAMAS RIVER WATER BLY R.F.P.D..OR CLACKAMAS RIVER WATER.OR BLY VECTOR CONTROL DISTRICT,OR CLACKAMAS S.W.C.D..OR BLY WATER AND SANITARY DISTRICT,OR CLATSKANIE DRAINAGE IMPROVEMENT COMPANY.OR BOARDMAN CEMETERY MAINTENANCE DISTRICT.OR CLATSKANIE LIBRARY DISTRICT.OR BOARDMAN PARK AND RECREATION DISTRICT CLATSKANIE P.U.D.,OR BOARDMAN R.F.P.D.,OR CLATSKANIE PARK&RECREATION DISTRICT,OR BONANZA BIG SPRINGS PARK&RECREATION DISTRICT,OR CLATSKANIE PEOPLE'S UTILITY DISTRICT BONANZA MEMORIAL PARK CEMETERY DISTRICT,OR CLATSKANIE R.F.P.D.,OR BONANZA R.F.P.D..OR CLATSOP CARE CENTER HEALTH DISTRICT_OR BONANZA-LANGELL VALLEY VECTOR CONTROL DISTRICT, CLATSOP COUNTY S.W.C.D..OR OR CLATSOP DRAINAGE IMPROVEMENT COMPANY#15,INC.,OR BORING WATER DISTRICT#24.OR CLEAN WATER SERVICES BOULDER CREEK RETREAT SPECIAL ROAD DISTRICT,OR CLEAN WATER SERVICES,OR BRIDGE R.F.P.D..OR CLOVERDALE R.F.P.D..OR BROOKS COMMUNITY SERVICE DISTRICT.OR CLOVERDALE SANITARY DISTRICT.OR BROWNSVILLE R.F.P.D.,OR CLOVERDALE WATER DISTRICT.OR BUELL-RED PRAIRIE WATER DISTRICT.OR COALEDO DRAINAGE DISTRICT.OR BUNKER HILL R.F.P.D.41.OR COBURG FIRE DISTRICT.OR BUNKER HILL SANITARY DISTRICT,OR COLESTIN RURAL FIRE DISTRICT.OR BURLINGTON WATER DISTRICT,OR COLTON R.F.P.D..OR BURNT RIVER IRRIGATION DISTRICT,OR COLTON WATER DISTRICT#1 1,OR BURNT RIVER S.W.C.D..OR COLUMBIA 911 COMMUNICATIONS DISTRICT,OR CALAPOOIA R.F.P.D.,OR COLUMBIA COUNTY 4-H&EXTENSION SERVICE DISTRICT.OR CAMAS VALLEY R.F.P.D..OR COLUMBIA DRAINAGE VECTOR CONTROL_OR CAMELLIA PARK SANITARY DISTRICT,OR COLUMBIA IMPROVEMENT DISTRICT,OR CAMMANN ROAD DISTRICT.OR COLUMBIA R.F.P.D.,OR CAMP SHERMAN ROAD DISTRICT,OR COLUMBIA RIVER FIRE&RESCUE.OR CANBY AREA TRANSIT,OR COLUMBIA RIVER PUD.OR CANBY R.F.P.D.#62.OR COLUMBIA S.W.C.D.,OR CANBY UTILITY BOARD.OR COLUMBIA S.W.C.D..OR CANNON BEACH R.F.P.D.,OR CONFEDERATED TRIBES OF THE UMATILLA INDIAN RESERVATION CANYONVILLE SOUTH UMPQUA FIRE DISTRICT,OR COOS COUNTY AIRPORT DISTRICT,OR CAPE FERRELO R.F.P.D..OR COOS COUNTY AIRPORT DISTRICT.OR CAPE FOULWEATHER SANITARY DISTRICT.OR COOS COUNTY AREA TRANSIT SERVICE DISTRICT.OR CARLSON PRIMROSE SPECIAL ROAD DISTRICT,OR COOS COUNTY AREA TRANSIT SERVICE DISTRICT.OR CARMEL BEACH WATER DISTRICT.OR COOS FOREST PROTECTIVE ASSOCIATION CASCADE VIER%ESTATES TRACT 2,OR COOS S.W.C.D..OR CEDAR CREST SPECIAL ROAD DISTRICT,OR COQUILLE R.F.P.D..OR CEDAR TRAILS SPECIAL ROAD DISTRICT,OR COQUILLE VALLEY HOSPITAL DISTRICT.OR CEDAR VALLEY-NORTH BANK R.F.P.D._OR CORBETT WATER DISTRICT.OR CENTRAL CASCADES FIRE AND EMS.OR CORNELIUS R.F.P.D.,OR CENTRAL CITY ECONOMIC OPPORTUNITY CORP,LA CORP RANCH ROAD WATER IMPROVEMENT.OR CENTRAL LINCOLN P.U.D.,OR CORVALLIS R.F.P.D.,OR CENTRAL OREGON COAST FIRE&RESCUE DISTRICT,OR COUNTRY CLUB ESTATES SPECIAL WATER DISTRICT.OR Version August 12.2021 City Council 11 — 100 3/3/2026 COUNTRY CLUB WATER DISTRICT,OR ELKTON ESTATES PHASE II SPECIAL ROAD DISTRICT.OR COUNTRY ESTATES ROAD DISTRICT.OR ELKTON R.F.P.D..OR COVE CEMETERY MAINTENANCE DISTRICT.OR EMERALD P.U.D.,OR COVE ORCHARD SEWER SERVICE DISTRICT,OR ENTERPRISE IRRIGATION DISTRICT,OR COVE R.F.P.D..OR ESTACADA CEMETERY MAINTENANCE DISTRICT.OR CRESCENT R.F.P.D.,OR ESTACADA R.F.P.D.#69.OR CRESCENT SANITARY DISTRICT.OR EUGENE R.F.P.D.#1.OR CRESCENT WATER SUPPLY AND IMPROVEMENT DISTRICT. EUGENE WATER AND ELECTRIC BOARD OR EVANS VALLEY FIRE DISTRICT#6,OR CROOK COUNTY AGRICULTURE EXTENSION SERVICE FAIR OAKS R.F.P.D..OR DISTRICT,OR FAIRVIEW R.F.P.D..OR CROOK COUNTY CEMETERY DISTRICT,OR FAIRVIEW WATER DISTRICT.OR CROOK COUNTY FIRE AND RESCUE,OR FALCON HEIGHTS WATER AND SEWER,OR CROOK COUNTY PARKS&RECREATION DISTRICT,OR FALCON-COVE BEACH WATER DISTRICT.OR CROOK COUNTY S.W.C.D.,OR FALL RIVER ESTATES SPECIAL ROAD DISTRICT,OR CROOK COUNTY VECTOR CONTROL DISTRICT.OR FARGO INTERCHANGE SERVICE DISTRICT,OR CROOKED RIVER RANCH R.F.P.D.,OR FARMERS IRRIGATION DISTRICT.OR CROOKED RIVER RANCH SPECIAL ROAD DISTRICT,OR FAT ELK DRAINAGE DISTRICT.OR CRYSTAL SPRINGS WATER DISTRICT,OR FERN RIDGE PUBLIC LIBRARY DISTRICT.OR CURRY COUNTY 4-H&EXTENSION SERVICE DISTRICT,OR FERN VALLEY ESTATES IMPROVEMENT DISTRICT,OR CURRY COUNTY PUBLIC TRANSIT SERVICE DISTRICT.OR FOR FAR ROAD DISTRICT,OR CURRY COUNTY S.W.C.D..OR FOREST GROVE R.F.P.D.,OR CURRY HEALTH DISTRICT_OR FOREST VIEW SPECIAL ROAD DISTRICT_OR CURRY PUBLIC LIBRARY DISTRICT,OR FORT ROCK-SILVER LAKE S.W.C.D.,OR DALLAS CEMETERY DISTRICT#4.OR FOUR RIVERS VECTOR CONTROL DISTRICT.OR DARLEY DRIVE SPECIAL ROAD DISTRICT,OR FOX CEMETERY MAINTENANCE DISTRICT.OR DAVID CROCKETT STEAM FIRE COMPANY 41,LA GARDINER R.F.P.D..OR DAYS CREEK R.F.P.D.,OR GARDINER SANITARY DISTRICT.OR DAYTON FIRE DISTRICT.OR GARIBALDI R.F.P.D..OR DEAN MINARD WATER DISTRICT,OR GASTON R.F.P.D.,OR DEE IRRIGATION DISTRICT,OR GATES R.F.P.D.,OR DEER ISLAND DRAINAGE IMPROVEMENT COMPANY,OR GEARHART R.F.P.D..OR DELL BROGAN CEMETERY MAINTENANCE DISTRICT,OR GILLIAM S.W.C.D.,OR DEPOE BAY R.F.P.D..OR GLENDALE AMBULANCE DISTRICT.OR DESCHUTES COUNTY 911 SERVICE DISTRICT,OR GLENDALE R.F.P.D.,OR DESCHUTES COUNTY R.F.P.D.42,OR GLENEDEN BEACH SPECIAL ROAD DISTRICT.OR DESCHUTES PUBLIC LIBRARY DISTRICT,OR GLENEDEN SANITARY DISTRICT,OR DESCHUTES S.W.C.D..OR GLENWOOD WATER DISTRICT,OR DESCHUTES VALLEY WATER DISTRICT.OR GLIDE-IDLEYLD SANITARY DISTRICT.OR DEVILS LAKE WATER IMPROVEMENT DISTRICT.OR GLIDE R.F.P.D_OR DEXTER R.F.P.D..OR GOLD BEACH-WEDDERBURN R.F.P.D..OR DEXTER SANITARY DISTRICT,OR GOLD HILL IRRIGATION DISTRICT.OR DORA-SITKUM R.F.P.D..OR GOLDFINCH ROAD DISTRICT.OR DOUGLAS COUNTY FIRE DISTRICT#2,OR GOSHEN R.F.P.D.,OR DOUGLAS S.W.C.D.,OR GOVERNMENT CAMP ROAD DISTRICT.OR DRAKES CROSSING R.F_P.D.,OR GOVERNMENT CAMP SANITARY DISTRICT.OR DRRH SPECIAL ROAD DISTRICT#6,OR GRAND PRAIRIE WATER CONTROL DISTRICT,OR DRY GULCH DITCH DISTRICT IMPROVEMENT COMPANY,OR GRAND RONDE SANITARY DISTRICT,OR DUFUR RECREATION DISTRICT,OR GRANT COUNTY TRANSPORTATION DISTRICT,OR DUMBECK LANE DOMESTIC WATER SUPPLY,OR GRANT S.W.C.D.,OR DUNDEE R.F.P.D..OR GRANTS PASS IRRIGATION DISTRICT,OR DURKEE COMMUNITY BUILDING PRESERVATION DISTRICT, GREATER BOWEN VALLEY R.F.P.D..OR OR GREATER ST.HELENS PARK&RECREATION DISTRICT,OR EAGLE POINT IRRIGATION DISTRICT.OR GREATER TOLEDO POOL RECREATION DISTRICT,OR EAGLE VALLEY CEMETERY MAINTENANCE DISTRICT,OR GREEN KNOLLS SPECIAL ROAD DISTRICT,OR EAGLE VALLEY R.F.P.D..OR GREEN SANITARY DISTRICT,OR EAGLE VALLEY S.W.C.D.,OR GREENACRES R.F.P.D.,OR EAST FORK IRRIGATION DISTRICT,OR GREENBERRY IRRIGATION DISTRICT,OR EAST MULTNOMAH S.W.C.D..OR GREENSPRINGS RURAL FIRE DISTRICT,OR EAST SALEM SERVICE DISTRICT,OR HAHLEN ROAD SPECIAL DISTRICT,OR EAST UMATILLA CHEMICAL CONTROL DISTRICT.OR HAINES CEMETERY MAINTENANCE DISTRICT,OR EAST UMATILLA COUNTY AMBULANCE AREA HEALTH RAINES FIRE PROTECTION DISTRICT,OR DISTRICT.OR HALSEY-SHEDD R.F.P.D.,OR EAST UMATILLA COUNTY R.F.P.D.,OR HAMLET R.F.P.D..OR EAST VALLEY WATER DISTRICT,OR HARBOR R.F.P.D..OR ELGIN COMMUNITY PARKS&RECREATION DISTRICT.OR HARBOR SANITARY DISTRICT.OR ELGIN HEALTH DISTRICT,OR HARBOR WATER P.U.D.,OR ELGIN R.F.P.D.,OR HARNEY COUNTY HEALTH DISTRICT.OR Version August 12,2021 City Council 11 — 101 3/3/2026 HARNEY S.W.C.D.,OR JOHN DAY-CANYON CITY PARKS&RECREATION DISTRICT,OR HARPER SOUTH SIDE IRRIGATION DISTRICT.OR JOHN DAY-FERNHILL R.F.P.D.#5-108.OR HARRISBURG FIRE AND RESCUE.OR JORDAN VALLEY CEMETERY DISTRICT.OR HAUSER R.F.P.D..OR JORDAN VALLEY IRRIGATION DISTRICT.OR HAZELDELL RURAL FIRE DISTRICT.OR JOSEPHINE COMMUNITY LIBRARY DISTRICT.OR HEBO JOINT WATER-SANITARY AUTHORITY.OR JOSEPHINE COUNTY 4-H&EXTENSION SERVICE DISTRICT,OR 14ECETA WATER P.U.D.,OR JOSEPHINE COUNTY 911 AGENCY.OR HELIX CEMETERY MAINTENANCE DISTRICT#4,OR JUNCTION CITY R.F.P.D.,OR HELIX PARK&RECREATION DISTRICT.OR JUNCTION CITY WATER CONTROL DISTRICT.OR HELIX R.F.P.D.#7411.OR JUNIPER BUTTE ROAD DISTRICT,OR HEPPNER CEMETERY MAINTENANCE DISTRICT,OR JUNIPER CANYON WATER CONTROL DISTRICT,OR HEPPNER R.F.P.D..OR JUNIPER FLAT DISTRICT IMPROVEMENT COMPANY.OR HEPPNER WATER CONTROL DISTRICT.OR JUNIPER FLAT R.F.P.D..OR HEREFORD COMMUNITY HALL RECREATION DISTRICT.OR JUNO NONPROFIT WATER IMPROVEMENT DISTRICT,OR HERMISTON CEMETERY DISTRICT.OR KEATING R.F.P.D.,OR HERMISTON IRRIGATION DISTRICT,OR KEATING S.W.C.D..OR HIDDEN VALLEY MOBILE ESTATES IMPROVEMENT KEIZER R.F.P.D..OR DISTRICT,OR KELLOGG RURAL FIRE DISTRICT.OR HIGH DESERT PARK&RECREATION DISTRICT.OR KENO IRRIGATION DISTRICT,OR HIGHLAND SUBDIVISION WATER DISTRICT,OR KENO PINES ROAD DISTRICT_OR HONOLULU INTERNATIONAL AIRPORT KENO R.F.P.D..OR HOOD RIVER COUNTY LIBRARY DISTRICT.OR KENT WATER DISTRICT,OR HOOD RIVER COUNTY TRANSPORTATION DISTRICT.OR KERBY WATER DISTRICT,OR HOOD RIVER S.W.C.D.,OR K-GB-LB WATER DISTRICT,OR HOOD RIVER VALLEY PARKS&RECREATION DISTRICT.OR KILCHIS WATER DISTRICT.OR HOODLAND FIRE DISTRICT#74 KLAMATH 9-1-1 COMMUNICATIONS DISTRICT.OR HOODLAND FIRE DISTRICT#74.OR KLAMATH BASIN IMPROVEMENT DISTRICT,OR HORSEFLY IRRIGATION DISTRICT,OR KLAMATH COUNTY DRAINAGE SERVICE DISTRICT.OR HOSKTNS-KINGS VALLEY R.F.P.D..OR KLAMATH COUNTY EXTENSION SERVICE DISTRICT.OR HOUSING AUTHORITY OF PORTLAND KLAMATH COUNTY FIRE DISTRICT#I,OR HUBBARD R.F.P.D.,OR KLAMATH COUNTY FIRE DISTRICT#3.OR HUDSON BAY DISTRICT IMPROVEMENT COMPANY.OR KLAMATH COUNTY FIRE DISTRICT 44,OR I N(KAY)YOUNG DITCH DISTRICT IMPROVEMENT KLAMATH COUNTY FIRE DISTRICT#5,OR COMPANY.OR KLAMATH COUNTY LIBRARY SERVICE DISTRICT.OR ICE FOUNTAIN WATER DISTRICT.OR KLAMATH COUNTY PREDATORY ANIMAL CONTROL DISTRICT,OR IDAHO POINT SPECIAL ROAD DISTRICT,OR KLAMATH DRAINAGE DISTRICT.OR IDANHA-DETROIT RURAL FIRE PROTECTION DISTRICT,OR KLAMATH FALLS FOREST ESTATES SPECIAL ROAD DISTRICT UNIT#2,OR ILLINOIS VALLEY FIRE DISTRICT KLAMATH INTEROPERABILITY RADIO GROUP.OR ILLINOIS VALLEY R.F.P.D..OR KLAMATH IRRIGATION DISTRICT,OR ILLINOIS VALLEY S.W.C.D.,OR KLAMATH RIVER ACRES SPECIAL ROAD DISTRICT,OR IMBLER R.F.P.D..OR KLAMATH S.W.C.D..OR 1NTERLACHEN WATER P.U.D..OR KLAMATH VECTOR CONTROL DISTRICT.OR TONE LIBRARY DISTRICT,OR KNAPPA-SVENSEN-BURNSTDE R.F.P.D.,OR TONE R.F.P.D.#6-604.OR LA GRANDE CEMETERY MAINTENANCE DISTRICT,OR IRONSIDE CEMETERY MAINTENANCE DISTRICT,OR LA GRANDE R.F.P.D.,OR TRONSIDE RURAL ROAD DISTRICT 45,OR LA PINE PARK&RECREATION DISTRICT,OR IRRIGON PARK&RECREATION DISTRICT,OR LA PINE R.F.P.D.,OR IRRIGON R.F.P.D.,OR LABISH VILLAGE SEWAGE&DRAINAGE,OR ISLAND CITY AREA SANITATION DISTRICT,OR LACOMB IRRIGATION DISTRICT,OR ISLAND CITY CEMETERY MAINTENANCE DISTRICT.OR LAFAYETTE AIRPORT COMMISSION,LA JACK PINE VILLAGE SPECIAL ROAD DISTRICT.OR LAFOURCHE PARISH HEALTH UNIT—DHH-OPH REGION 3 JACKSON COUNTY FIRE DISTRICT#3,OR LAIDLAW WATER DISTRICT,OR JACKSON COUNTY FIRE DISTRICT#4.OR LAKE CHINOOK FIRE&RESCUE,OR JACKSON COUNTY FIRE DISTRICT 45,OR LAKE COUNTY 4-H&EXTENSION SERVICE DISTRICT.OR JACKSON COUNTY LIBRARY DISTRICT,OR LAKE COUNTY LIBRARY DISTRICT,OR JACKSON COUNTY VECTOR CONTROL DISTRICT.OR LAKE CREEK R.F.P.D.-JACKSON,OR JACKSON S.W.C.D..OR LAKE CREEK R.F.P.D.-LANE COUNTY.OR JASPER KNOLLS WATER DISTRICT.OR LAKE DISTRICT HOSPITAL,OR JEFFERSON COUNTY EMERGENCY MEDICAL SERVICE LAKE GROVE R.F.P.D.NO.57,OR DISTRICT,OR LAKE GROVE WATER DISTRICT,OR JEFFERSON COUNTY FIRE DISTRICT 41,OR LAKE LABISH WATER CONTROL DISTRICT.OR JEFFERSON COUNTY LIBRARY DISTRICT.OR LAKE POINT SPECIAL ROAD DISTRICT.OR JEFFERSON COUNTY S.W.C.D.,OR LAKESIDE R.F.P.D.44.OR JEFFERSON PARK&RECREATION DISTRICT,OR LAKESIDE WATER DISTRICT,OR JEFFERSON R.F.P.D..OR LAKEVIEW R.F.P.D.,OR JOB'S DRAINAGE DISTRICT.OR LAKEVIEW S.W.C.D._OR JOHN DAY WATER DISTRICT.OR LAMONTAI IMPROVEMENT DISTRICT,OR LANE FIRE AUTHORITY,OR Version August 12,2021 City Council 11 — 102 3/3/2026 LANE LIBRARY DISTRICT,OR MEDFORD WATER COMMISSION LANE TRANSIT DISTRICT,OR MEDICAL SPRINGS R.F.P.D..OR LANGELL VALLEY IRRIGATION DISTRICT.OR MELHEUR COUNTY JAIL.OR LANGLOIS PUBLIC LIBRARY,OR MERLIN COMMUNITY PARK DISTRICT.OR LANGLOIS R.F.P.D..OR MERRILL CEMETERY MAINTENANCE DISTRICT.OR LANGLOIS WATER DISTRICT.OR MERRILL PARK DISTRICT.OR LAZY RIVER SPECIAL ROAD DISTRICT.OR MERRILL R.F.P.D..OR LEBANON AQUATIC DISTRICT.OR METRO REGIONAL GOVERNMENT LEBANON R.F.P.D..OR METRO REGIONAL PARKS LEWIS&CLARK R.F.P.D..OR METROPOLITAN EXPOSITION RECREATION COMMISSION LINCOLN COUNTY LIBRARY DISTRICT,OR METROPOLITAN SERVICE DISTRICT(METRO) LINCOLN S.W.C.D.,OR MID COUNTY CEMETERY MAINTENANCE DISTRICT,OR LINN COUNTY EMERGENCY TELEPHONE AGENCY,OR MID-COLUMBIA FIRE AND RESCUE.OR LINN S.W.C.D..OR MIDDLE FORK IRRIGATION DISTRICT,OR LITTLE MUDDY CREEK WATER CONTROL,OR MIDLAND COMMUNITY PARK,OR LITTLE NESTUCCA DRAINAGE DISTRICT.OR MIDLAND DRAINAGE IMPROVEMENT DISTRICT.OR LITTLE SWITZERLAND SPECIAL ROAD DISTRICT.OR MILES CROSSING SANITARY SEWER DISTRICT,OR LONE PINE IRRIGATION DISTRICT.OR MILL CITY R.F.P.D.#2-303.OR LONG PRAIRIE WATER DISTRICT.OR MILL FOUR DRAINAGE DISTRICT,OR LOOKTNGGLASS OLALLA WATER CONTROL DISTRICT.OR MILLICOMA RIVER PARK&RECREATION DISTRICT_OR LOOKTNGGLASS RURAL FIRE DISTRICT.OR MILLINGTON R.F.P.D.#5,OR LORANE R.F.P.D.,OR MILO VOLUNTEER FIRE DEPARTMENT,OR LOST&BOULDER DITCH IMPROVEMENT DISTRICT.OR MTLTON-FREEWATER AMBULANCE SERVICE AREA HEALTH DISTRICT,OR LOST CREEK PARK SPECIAL ROAD DISTRICT.OR MTLTON-FREEWATER WATER CONTROL DISTRICT,OR LOUISIANA PUBLIC SERVICE COMMISSION,LA MIROCO SPECIAL ROAD DISTRICT.OR LOUISIANA WATER WORKS MTST-BIRKENFELD R.F.P.D..OR LOWELL R.F.P.D.,OR MODOC POINT IRRIGATION DISTRICT,OR LOWER MCKAY CREEK R.F.P.D..OR MODOC POINT SANITARY DISTRICT.OR LOWER MCKAY CREEK WATER CONTROL DISTRICT,OR MOHAWK VALLEY R.F.P.D..OR LOWER POWDER RIVER IRRIGATION DISTRICT,OR MOLALLA AQUATIC DISTRICT,OR LOWER SILETZ WATER DISTRICT.OR MOLALLA R.F.P.D.#73.OR LOWER UMPQUA HOSPITAL DISTRICT,OR MONITOR R.F.P.D.,OR LOWER UMPQUA PARK&RECREATION DISTRICT,OR MONROE R.F.P.D..OR LOWER VALLEY WATER IMPROVEMENT DISTRICT,OR MONUMENT CEMETERY MAINTENANCE DISTRICT,OR LUCE LONG DITCH DISTRICT IMPROVEMENT CO.,OR MONUMENT S.W.C.D.,OR LUSTED WATER DISTRICT.OR MOOREA DRIVE SPECIAL ROAD DISTRICT.OR LYONS R.F.P.D.,OR MORO R.F.P.D.,OR LYONS-MEHAMA WATER DISTRICT,OR MORROW COUNTY HEALTH DISTRICT,OR MADRAS AQUATIC CENTER DISTRICT,OR MORROW COUNTY UNIFIED RECREATION DISTRICT,OR MAKAT SPECIAL ROAD DISTRICT_OR MORROW S.W.C.D._OR MAL14EUR COUNTY S.W.C.D..OR MOSIER FIRE DISTRICT,OR MALHEUR COUNTY VECTOR CONTROL DISTRICT_OR MOUNTAIN DRIVE SPECIAL ROAD DISTRICT.OR MALHEUR DISTRICT IMPROVEMENT COMPANY.OR MT.ANGEL R.F.P.D..OR MALHEUR DRAINAGE DISTRICT,OR MT.HOOD IRRIGATION DISTRICT.OR MALHEUR MEMORIAL HEALTH DISTRICT,OR MT.LAKI CEMETERY DISTRICT,OR MALIN COMMUNITY CEMETERY MAINTENANCE DISTRICT, MT.VERNON R.F.P.D.,OR OR MULINO WATER DISTRICT#1,OR MALIN COMMUNITY PARK&RECREATION DISTRICT.OR MULTNOMAH COUNTY DRAINAGE DISTRICT 41,OR MALIN IRRIGATION DISTRICT,OR MULTNOMAH COUNTY R.F.P.D.#10.OR MALIN R.F.P.D..OR MULTNOMAH COUNTY R.F.P.D.#14.OR MAPLETON FIRE DEPARTMENT.OR MULTNOMAH EDUCATION SERVICE DISTRICT MAPLETON WATER DISTRICT.OR MYRTLE CREEK R.F.P.D.,OR MARCOLA WATER DISTRICT,OR NEAH-KAH-NIE WATER DISTRICT.OR MARION COUNTY EXTENSION&4H SERVICE DISTRICT.OR NEDONNA R.F.P.D..OR MARION COUNTY FIRE DISTRICT#1,OR NEHALEM BAY FIRE AND RESCUE.OR MARION JACK IMPROVEMENT DISTRICT,OR NEHALEM BAY HEALTH DISTRICT.OR MARION S.W.C.D..OR NEHALEM BAY WASTEWATER AGENCY,OR MARY'S RIVER ESTATES ROAD DISTRICT.OR NESIKA BEACH-OPHIR WATER DISTRICT.OR MCDONALD FOREST ESTATES SPECIAL ROAD DISTRICT,OR NESKOWIN REGIONAL SANITARY AUTHORITY.OR MCKAY ACRES IMPROVEMENT DISTRICT.OR NESKOWIN REGIONAL WATER DISTRICT.OR MCKAY DAM R.F.P.D.#7410,OR NESTUCCA R.F.P.D.,OR MCKENZIE FIRE&RESCUE.OR NETARTS WATER DISTRICT,OR MCKENZIE PALISADES WATER SUPPLY CORPORATION,OR NETARTS-OCEANSIDE R.F.P.D..OR MCMINNVILLE R.F.P.D.,OR NETARTS-OCEANSIDE SANITARY DISTRICT.OR MCNULTY WATER P.U.D.,OR NEW BRIDGE WATER SUPPLY DISTRICT.OR MEADOWS DRAINAGE DISTRICT,OR NEW CARLTON FIRE DISTRICT_OR MEDFORD IRRIGATION DISTRICT.OR NEW ORLEANS REDEVELOPMENT AUTHORITY.LA MEDFORD R.F.P.D.#2,OR NEW PINE CREEK R.F.P.D..OR Version August 12.2021 City Council 11 — 103 3/3/2026 NEWBERG R.F.P.D.,OR PILOT ROCK R.F.P.D.,OR NEW13ERRY ESTATES SPECIAL ROAD DISTRICT.OR PINE EAGLE HEALTH DISTRICT,OR NEWPORT R.F.P.D..OR PINE FLAT DISTRICT IMPROVEMENT COMPANY,OR NEWT YOUNG DITCH DISTRICT IMPROVEMENT COMPANY, PINE GROVE IRRIGATION DISTRICT.OR OR PINE GROVE WATER DISTRICT-KLAMATH FALLS.OR NORTH ALBANY R.F.P.D..OR PINE GROVE WATER DISTRICT-MAUPTN,OR NORTH BAY R.F.P.D.#9,OR PINE VALLEY CEMETERY DISTRICT.OR NORTH CLACKAMAS PARKS&RECREATION DISTRICT.OR PINE VALLEY R.F.P.D.,OR NORTH COUNTY RECREATION DISTRICT.OR PINEWOOD COUNTRY ESTATES SPECIAL ROAD DISTRICT.OR NORTH DOUGLAS COUNTY FIRE&EMS,OR PIONEER DISTRICT IMPROVEMENT COMPANY.OR NORTH DOUGLAS PARK&RECREATION DISTRICT,OR PISTOL RIVER CEMETERY MAINTENANCE DISTRICT.OR NORTH GILLIAM COUNTY HEALTH DISTRICT,OR PISTOL RIVER FIRE DISTRICT.OR NORTH GILLIAM COUNTY R.F.P.D.,OR PLEASANT HILL R.F.P.D.,OR NORTH LAKE HEALTH DISTRICT,OR PLEASANT HOME WATER DISTRICT,OR NORTH LEBANON WATER CONTROL DISTRICT,OR POCAHONTAS MINING AND IRRIGATION DISTRICT,OR NORTH LINCOLN FIRE&RESCUE DISTRICT#I,OR POE VALLEY IMPROVEMENT DISTRICT,OR NORTH LINCOLN HEALTH DISTRICT,OR POE VALLEY PARK&RECREATION DISTRICT.OR NORTH MORROW VECTOR CONTROL DISTRICT.OR POE VALLEY VECTOR CONTROL DISTRICT.OR NORTH SHERMAN COUNTY R.F.P.D.OR POLK COUNTY FIRE DISTRICT#1,OR NORTH UNIT IRRIGATION DISTRICT,OR POLK S.W.C.D..OR NORTHEAST OREGON HOUSING AUTHORITY,OR POMPADOUR WATER IMPROVEMENT DISTRICT,OR NORTHEAST WHEELER COUNTY HEALTH DISTRICT,OR PONDEROSA PINES EAST SPECIAL ROAD DISTRICT,OR NORTHERN WASCO COUNTY P.U.D..OR PORT OF ALSEA,OR NORTHERN WASCO COUNTY PARK&RECREATION PORT OF ARLINGTON.OR DISTRICT.OR PORT OF ASTORIA.OR NYE DITCH USERS DISTRICT IMPROVEMENT,OR PORT OF BANDON,OR NYSSA ROAD ASSESSMENT DISTRICT#2,OR PORT OF BRANDON.OR NYSSA RURAL FIRE DISTRICT,OR PORT OF BROOKINGS HARBOR.OR NYSSA-ARCADIA DRAINAGE DISTRICT,OR PORT OF CASCADE LOCKS.OR OAK LODGE WATER SERVICES.OR PORT OF COQUILLE RIVER,OR OAKLAND R.F.P.D..OR PORT OF GARIBALDI,OR OAKVILLE COMMUNITY CENTER,OR PORT OF GOLD BEACH.OR OCEANSIDE WATER DISTRICT,OR PORT OF HOOD RIVER,OR OCHOCO IRRIGATION DISTRICT,OR PORT OF MORGAN CITY.LA OCHOCO WEST WATER AND SANITARY AUTHORITY,OR PORT OF MORROW.OR ODELL SANITARY DISTRICT.OR PORT OF NEHALEM.OR OLD OWYITEE DITCH IMPROVEMENT DISTRICT,OR PORT OF NEWPORT,OR OLNEY-WALLUSKI FIRE&RESCUE DISTRICT.OR PORT OF PORT ORFORD,OR ONTARIO LIBRARY DISTRICT.OR PORT OF PORTLAND,OR ONTARIO R.F.P.D..OR PORT OF SIUSLAW,OR OPHIR R.F.P.D..OR PORT OF ST.HELENS.OR OREGON COAST COMMUNITY ACTION PORT OF THE DALLES,OR OREGON HOUSING AND COMMUNITY SERVICES PORT OF TILLAMOOK BAY.OR OREGON INTERNATIONAL PORT OF COOS BAY.OR PORT OF TOLEDO,OR OREGON LEGISLATIVE ADMINISTRATION PORT OF UMATILLA,OR OREGON OUTBACK R.F.P.D..OR PORT OF UMPQUA,OR OREGON POINT,OR PORT ORFORD CEMETERY MAINTENANCE DISTRICT.OR OREGON TRAIL LIBRARY DISTRICT.OR PORT ORFORD PUBLIC LIBRARY DISTRICT.OR OTTER ROCK WATER DISTRICT,OR PORT ORFORD R.F.P.D.,OR OWW UNIT#2 SANITARY DISTRICT,OR PORTLAND DEVELOPMENT COMMISSION,OR OWYHEE CEMETERY MAINTENANCE DISTRICT,OR PORTLAND FIRE AND RESCUE OWYHEE IRRIGATION DISTRICT.OR PORTLAND HOUSING CENTER.OR PACIFIC CITY JOINT WATER-SANITARY AUTHORITY,OR POWDER R.F.P.D.,OR PACIFIC COMMUNITIES HEALTH DISTRICT.OR POWDER RIVER R.F.P.D..OR PACIFIC RIVIERA 43 SPECIAL ROAD DISTRICT.OR POWDER VALLEY WATER CONTROL DISTRICT,OR PALATINE HILL WATER DISTRICT,OR POWERS HEALTH DISTRICT.OR PALMER CREEK WATER DISTRICT IMPROVEMENT PRAIRIE CEMETERY MAINTENANCE DISTRICT.OR COMPANY.OR PRINEVILLE LAKE ACRES SPECIAL ROAD DISTRICT#I.OR PANORAMIC ACCESS SPECIAL ROAD DISTRICT,OR PROSPECT R.F.P.D.,OR PANTHER CREEK ROAD DISTRICT.OR QUAIL VALLEY PARK IMPROVEMENT DISTRICT.OR PANTHER CREEK WATER DISTRICT.OR QUEENER IRRIGATION IMPROVEMENT DISTRICT.OR PARKDALE R.F.P.D.,OR RAINBOW WATER DISTRICT,OR PARKDALE SANITARY DISTRICT,OR RAINIER CEMETERY DISTRICT,OR PENINSULA DRAINAGE DISTRICT#1,OR RAINIER DRAINAGE IMPROVEMENT COMPANY.OR PENINSULA DRAINAGE DISTRICT#2.OR RALEIGH WATER DISTRICT.OR PHILOMATH FIRE AND RESCUE,OR REDMOND AREA PARK&RECREATION DISTRICT.OR PILOT ROCK CEMETERY MAINTENANCE DISTRICT 45,OR REDMOND FIRE AND RESCUE.OR PILOT ROCK PARK&RECREATION DISTRICT,OR RIDDLE FIRE PROTECTION DISTRICT,OR Version August 12,2021 City Council 11 — 104 3/3/2026 RIDGEWOOD DISTRICT IMPROVEMENT COMPANY.OR SILETZ KEYS SANITARY DISTRICT,OR RIDGEWOOD ROAD DISTRICT.OR SILETZ R.F.P.D..OR RIETH SANITARY DISTRICT.OR SILVER FALLS LIBRARY DISTRICT.OR RIETH WATER DISTRICT,OR SILVER LAKE IRRIGATION DISTRICT.OR RTMROCK WEST IMPROVEMENT DISTRICT.OR SILVER LAKE R.F.P.D..OR RINK CREEK WATER DISTRICT.OR SILVER SANDS SPECIAL ROAD DISTRICT.OR RIVER BEND ESTATES SPECIAL ROAD DISTRICT,OR STLVERTON R.F.P.D.NO.2,OR RIVER FOREST ACRES SPECIAL ROAD DISTRICT,OR SISTERS PARKS&RECREATION DISTRICT.OR RIVER MEADOWS IMPROVEMENT DISTRICT,OR SISTERS-CAMP SHERMAN R.F.P.D..OR RIVER PINES ESTATES SPECIAL ROAD DISTRICT.OR SIUSLAW PUBLIC LIBRARY DISTRICT.OR RIVER ROAD PARK&RECREATION DISTRICT.OR SIUSLAW S.W.C.D.,OR RIVER ROAD WATER DISTRICT.OR SIUSLAW VALLEY FIRE AND RESCUE.OR RIVERBAND RIVERBANK WATER IMPROVEMENT DISTRICT, SIXES R.F.P.D.,OR OR SKIPANON WATER CONTROL DISTRICT.OR RIVERDALE R.F.P.D. 11-JT,OR SKYLINE VIEW DISTRICT IMPROVEMENT COMPANY,OR RIVERGROVE WATER DISTRICT,OR SLEEPY HOLLOW WATER DISTRICT.OR RIVERSIDE MISSION WATER CONTROL DISTRICT,OR SMITH DITCH DISTRICT IMPROVEMENT COMPANY,OR RIVERSIDE R.F.P.D.47-406.OR SOUTH CLACKAMAS TRANSPORTATION DISTRICT,OR RIVERSIDE WATER DISTRICT.OR SOUTH COUNTY HEALTH DISTRICT.OR ROBERTS CREEK WATER DISTRICT.OR SOUTH FORK WATER BOARD.OR ROCK CREEK DISTRICT IMPROVEMENT,OR SOUTH GILLIAM COUNTY CEMETERY DISTRICT,OR ROCK CREEK WATER DISTRICT,OR SOUTH GILLIAM COUNTY HEALTH DISTRICT,OR ROCKWOOD WATER P.U.D..OR SOUTH GILLIAM COUNTY R.F.P.D.VT-301.OR ROCKY POINT FIRE&EMS.OR SOUTH LAFOURCHE LEVEE DISTRICT.LA ROGUE RIVER R.F.P.D..OR SOUTH LANE COUNTY FIRE&RESCUE.OR ROGUE RIVER VALLEY IRRIGATION DISTRICT,OR SOUTH SANTIAM RIVER WATER CONTROL DISTRICT,OR ROGUE VALLEY SEWER SERVICES,OR SOUTH SHERMAN FIRE DISTRICT.OR ROGUE VALLEY SEWER.OR SOUTH SUBURBAN SANITARY DISTRICT,OR ROGUE VALLEY TRANSPORTATION DISTRICT,OR SOUTH WASCO PARK&RECREATION DISTRICT.OR ROSEBURG URBAN SANITARY AUTHORITY,OR SOUTHERN COOS HEALTH DISTRICT.OR ROSEWOOD ESTATES ROAD DISTRICT,OR SOUTHERN CURRY CEMETERY MAINTENANCE DISTRICT,OR ROW RIVER VALLEY WATER DISTRICT,OR SOUTHVIEW IMPROVEMENT DISTRICT.OR RURAL ROAD ASSESSMENT DISTRICT#3,OR SOUTHWEST LINCOLN COUNTY WATER DISTRICT.OR RURAL ROAD ASSESSMENT DISTRICT 44.OR SOUTHWESTERN POLK COUNTY R_F.P.D,OR SAINT LANDRY PARISH TOURIST COMMISSION SOUTHW OOD PARK WATER DISTRICT,OR SAINT MARY PARISH REC DISTRICT 2 SPECIAL ROAD DISTRICT#1.OR SAINT MARY PARISH REC DISTRICT 3 SPECIAL ROAD DISTRICT#8.OR SAINT TAMMANY FIRE DISTRICT 4_LA SPRING RIVER SPECIAL ROAD DISTRICT,OR SALEM AREA MASS TRANSIT DISTRICT.OR SPRINGFIELD UTILITY BOARD.OR SALEM MASS TRANSIT DISTRICT ST.PAUL R.F.P.D..OR SALEM SUBURBAN R.F.P.D..OR STANFIELD CEMETERY DISTRICT#6,OR SALISHAN SANITARY DISTRICT,OR STANFIELD IRRIGATION DISTRICT.OR SALMON RIVER PARK SPECIAL ROAD DISTRICT,OR STARR CREEK ROAD DISTRICT.OR SALMON RIVER PARK WATER TMPROVEMENT DISTRICT,OR STARWOOD SANITARY DISTRICT,OR SALMONBERRY TRAIL INTERGOVERNMENTAL AGENCY,OR STAYTON FIRE DISTRICT.OR SANDPIPER VILLAGE SPECIAL ROAD DISTRICT,OR SUBLIMITY FIRE DISTRICT.OR SANDY DRAINAGE IMPROVEMENT COMPANY,OR SUBURBAN EAST SALEM WATER DISTRICT,OR SANDY R.F.P.D.472.OR SUBURBAN LIGHTING DISTRICT.OR SANTA CLARA R.F.P.D.,OR SUCCOR CREEK DISTRICT IMPROVEMENT COMPANY,OR SANTA CLARA WATER DISTRICT_OR SUMMER LAKE IRRIGATION DISTRICT,OR SANTIAM WATER CONTROL DISTRICT,OR SUMMERVILLE CEMETERY MAINTENANCE DISTRICT,OR SAUVIE ISLAND DRAINAGE IMPROVEMENT COMPANY.OR SUMNER R.F.P.D.,OR SAUV IE ISLAND VOLUNTEER FIRE DISTRICT#30J.OR SUN MOUNTAIN SPECIAL ROAD DISTRICT_OR SCAPPOOSE DRAINAGE IMPROVEMENT COMPANY,OR SUNDOWN SANITATION DISTRICT,OR SCAPPOOSE PUBLIC LIBRARY DISTRICT.OR SUNFOREST ESTATES SPECIAL ROAD DISTRICT.OR SCAPPOOSE R.F.P.D.,OR SUNNYSIDE IRRIGATION DISTRICT.OR SCIO R.F.P.D..OR SUNRISE WATER AUTHORITY.OR SCOTTSBURG R.F.P.D..OR SUNRIVER SERVICE DISTRICT,OR SEAL ROCK R.F.P.D..OR SUNSET EMPIRE PARK&RECREATION DISTRICT,OR SEAL ROCK WATER DISTRICT,OR SUNSET EMPIRE TRANSPORTATION DISTRICT.OR SEWERAGE AND WATER BOARD OF NEW ORLEANS,LA SURFLAND ROAD DISTRICT.OR SHANGRI-LA WATER DISTRICT,OR SUTHERLIN VALLEY RECREATION DISTRICT.OR SHASTA VIEW IRRIGATION DISTRICT,OR SUT14ERLIN WATER CONTROL DISTRICT.OR SHELLEY ROAD CREST ACRES WATER DISTRICT.OR SWALLEY IRRIGATION DISTRICT.OR SHERIDAN FIRE DISTRICT,OR SWEET HOME CEMETERY MAINTENANCE DISTRICT,OR SHERMAN COUNTY HEALTH DISTRICT.OR SWEET HOME FIRE&AMBULANCE DISTRICT,OR SHERMAN COUNTY S.W.C.D.,OR SWISSHOME-DEADWOOD R.F.P.D..OR SHORELINE SANITARY DISTRICT,OR TABLE ROCK DISTRICT IMPROVEMENT COMPANY,OR Version August 12.2021 City Council 11 — 105 3/3/2026 TALENT IRRIGATION DISTRICT.OR VANDEVERT ACRES SPECIAL ROAD DISTRICT,OR TANGENT R.F.P.D.,OR VERNONIA R.F.P.D.,OR TENMILE R.F.P.D.,OR VINEYARD MOUNTAIN PARK&RECREATION DISTRICT.OR TERREBONNE DOMESTIC WATER DISTRICT,OR VINEYARD MOUNTAIN SPECIAL ROAD DISTRICT.OR THE DALLES IRRIGATION DISTRICT.OR WALLA WALLA RIVER IRRIGATION DISTRICT.OR THOMAS CREEK-WESTSIDE R.F.P.D..OR WALLOWA COUNTY HEALTH CARE DISTRICT.OR THREE RIVERS RANCH ROAD DISTRICT,OR WALLOWA LAKE COUNTY SERVICE DISTRICT.OR THREE SISTERS IRRIGATION DISTRICT.OR WALLOWA LAKE IRRIGATION DISTRICT.OR TIGARD TUALATIN AQUATIC DISTRICT,OR WALLOWA LAKE R.F.P.D.,OR TIGARD WATER DISTRICT,OR WALLOWA S.W.C.D.,OR TILLAMOOK BAY FLOOD IMPROVEMENT DISTRICT,OR WALLOWA VALLEY IMPROVEMENT DISTRICT#1.OR TILLAMOOK COUNTY EMERGENCY COMMUNICATIONS WAMIC R.F.P.D..OR DISTRICT.OR WAMIC WATER&SANITARY AUTHORITY,OR TILLAMOOK COUNTY S.W.C.D..OR WARMSPRINGS IRRIGATION DISTRICT.OR TILLAMOOK COUNTY TRANSPORTATION DISTRICT.OR WASCO COUNTY S.W.C.D.,OR TILLAMOOK FIRE DISTRICT.OR WATER ENVIRONMENT SERVICES.OR TILLAMOOK P.U.D..OR WATER WONDERLAND IMPROVEMENT DISTRICT,OR TILLER R.F.P.D..OR WATERBURY&ALLEN DITCH IMPROVEMENT DISTRICT.OR TOBIN DITCH DISTRICT IMPROVEMENT COMPANY,OR WATSECO-BARVIEW WATER DISTRICT.OR TOLEDO R.F.P.D..OR WAUNA WATER DISTRICT.OR TONE WATER DISTRICT,OR WEDDERBURN SANITARY DISTRICT,OR TOOLEY WATER DISTRICT,OR WEST EAGLE VALLEY WATER CONTROL DISTRICT.OR TRASK DRAINAGE DISTRICT.OR WEST EXTENSION IRRIGATION DISTRICT,OR TRI CITY R.F.P.D_44.OR WEST LABISH DRAINAGE&WATER CONTROL IMPROVEMENT DISTRICT,OR TRI-CITY WATER&SANITARY AUTHORITY.OR WEST MULTNOMAH S.W.C.D..OR TRI-COUNTY METROPOLITAN TRANSPORTATION DISTRICT WEST SIDE R.F.P.D..OR OF OREGON WEST SLOPE WATER DISTRICT.OR TRIMET.OR WEST UMATILLA MOSQUITO CONTROL DISTRICT,OR TUALATIN HILLS PARK&RECREATION DISTRICT WEST VALLEY FIRE DISTRICT.OR TUALATIN HILLS PARK&RECREATION DISTRICT,OR WESTERN HEIGHTS SPECIAL ROAD DISTRICT,OR TUALATIN S.W.C.D.,OR WESTERN LANE AMBULANCE DISTRICT,OR TUALATIN VALLEY FIRE&RESCUE WESTLAND IRRIGATION DISTRICT.OR TUALATIN VALLEY FIRE&RESCUE,OR WESTON ATHENA MEMORIAL HALL PARK&RECREATION DISTRICT.OR TUALATIN VALLEY IRRIGATION DISTRICT.OR WESTON CEMETERY DISTRICT#2.OR TUALATIN VALLEY WATER DISTRICT WESTPORT FIRE AND RESCUE.OR TUALATIN VALLEY WATER DISTRICT.OR WESTRIDGE WATER SUPPLY CORPORATION.OR TUMALO IRRIGATION DISTRICT,OR WESTWOOD HILLS ROAD DISTRICT.OR TURNER FIRE DISTRICT_OR WESTWOOD VILLAGE ROAD DISTRICT.OR TWIN ROCKS SANITARY DISTRICT.OR WHEELER S.W.C.D.,OR TWO RIVERS NORTH SPECIAL ROAD DISTRICT.OR WHITE RIVER HEALTH DISTRICT,OR TWO RIVERS S.W.C.D..OR WARD MEMORIAL PARK DISTRICT.OR TWO RIVERS SPECIAL ROAD DISTRICT.OR WICKTUP WATER DISTRICT.OR TYGH VALLEY R.F.P.D.,OR WILLAKENZIE R.F.P.D.,OR TYGH VALLEY WATER DISTRICT.OR WILLAMALANE PARK&RECREATION DISTRICT.OR UMATILLA COUNTY FIRE DISTRICT#l,OR WILLAMALANE PARK AND RECREATION DISTRICT UMATILLA COUNTY S.W.C.D.,OR WILLAMETTE HUMANE SOCIETY UMATILLA COUNTY SPECIAL LIBRARY DISTRICT,OR WILLAMETTE RIVER WATER COALITION,OR UMATILLA HOSPITAL DISTRICT.OR WILLIAMS R.F.P.D.,OR UMATILLA R.F.P.D.47-405.OR WILLOW CREEK PARK DISTRICT.OR UMATILLA-MORROW RADIO AND DATA DISTRICT,OR WILLOW DALE WATER DISTRICT,OR UMPQUA S.W.C.D..OR WILSON RIVER WATER DISTRICT.OR UNION CEMETERY MAINTENANCE DISTRICT.OR WINCHESTER BAY R.F.P.D.,OR UNION COUNTY SOLID WASTE DISPOSAL DISTRICT,OR WINCHESTER BAY SANITARY DISTRICT.OR UNION COUNTY VECTOR CONTROL DISTRICT_OR WINCHUCK R.F.P.D..OR UNION GAP SANITARY DISTRICT,OR WINSTON-DILLARD R.F.P.D.,OR UNION GAP WATER DISTRICT,OR WINSTON-DILLARD WATER DISTRICT.OR UNION HEALTH DISTRICT.OR WOLF CREEK R.F.P.D..OR UNION R.F.P.D..OR WOOD RIVER DISTRICT IMPROVEMENT COMPANY,OR UNION S.W.C.D.,OR WOODBURN R.F.P.D.NO.6.OR UNITY COMMUNITY PARK&RECREATION DISTRICT.OR WOODLAND PARK SPECIAL ROAD DISTRICT.OR UPPER CLEVELAND RAPIDS ROAD DISTRICT.OR WOODS ROAD DISTRICT,OR UPPER MCKENZIE R.F.P.D..OR WRIGHT CREEK ROAD WATER IMPROVEMENT DISTRICT.OR UPPER WILLAMETTE S.W.C.D.,OR WY'EAST FIRE DISTRICT.OR VALE OREGON IRRIGATION DISTRICT.OR YACHATS R.F.P.D.,OR VALE RURAL FIRE PROTECTION DISTRICT,OR YAMHILL COUNTY TRANSIT AREA.OR VALLEY ACRES SPECIAL ROAD DISTRICT.OR YAMHILL FIRE PROTECTION DISTRICT,OR VALLEY VIEW CEMETERY MAINTENANCE DISTRICT.OR YAMHILL SWCD,OR VALLEY VIEW WATER DISTRICT.OR YONCALLA PARK&RECREATION DISTRICT.OR Version August 12.2021 City Council 11 — 106 3/3/2026 YOUNGS RIVER-LEWIS&CLARK WATER DISTRICT,OR MYRTLE PINT SCHOOL DISTRICT 41 ZUMWALT R.F.P.D..OR NEAH-KAH-NIE DISTRICT NO.56 NEWBERG PUBLIC SCHOOLS K-12 INCLUDING BUT NOT LIMITED TO: NESTUCCA VALLEY SCHOOL DISTRICT NO.101 ACADIA PARISH SCHOOL BOARD NOBEL LEARNING COMMUNITIES BEAVERTON SCHOOL DISTRICT NORTH BEND SCHOOL DISTRICT 13 BEND-LA PINE SCHOOL DISTRICT NORTH CLACKAMAS SCHOOL DISTRICT BOGALUSA HIGH SCHOOL.LA NORTH DOUGLAS SCHOOL DISTRICT BOSSIER PARISH SCHOOL BOARD NORTH WASCO CITY SCHOOL DISTRICT 21 BROOKING HARBOR SCHOOL DISTRICT NORTHWEST REGIONAL EDUCATION SERVICE DISTRICT CADDO PARISH SCHOOL DISTRICT ONTARIO MIDDLE SCHOOL CALCASIEU PARISH SCHOOL DISTRICT OREGON TRAIL SCHOOL DISTRICT NOA6 CANBY SCHOOL DISTRICT ORLEANS PARISH SCHOOL DISTRICT CANYONVILLE CHRISTIAN ACADEMY PHOENDC-TALENT SCHOOL DISTRICT NOA CASCADE SCHOOL DISTRICT PLEASANT HILL SCHOOL DISTRICT CASCADES ACADEMY OF CENTRAL OREGON PORTLAND JEWISH ACADEMY CENTENNIAL SCHOOL DISTRICT PORTLAND PUBLIC SCHOOLS CENTRAL CATHOLIC HIGH SCHOOL RAWDES PARISH SCHOOL DISTRICT CENTRAL POINT SCHOOL DISTRICT NO.6 REDMOND SCHOOL DISTRICT CENTRAL SCHOOL DISTRICT 13J REYNOLDS SCHOOL DISTRICT COOS BAY SCHOOL DISTRICT NO.9 ROGUE RIVER SCHOOL DISTRICT CORVALLIS SCHOOL DISTRICT 509J ROSEBURG PUBLIC SCHOOLS COUNTY OF YAMHILL SCHOOL DISTRICT 29 SCAPPOOSE SCHOOL DISTRICT I CULVER SCHOOL DISTRICT SAINT TAMMANY PARISH SCHOOL BOARD.LA DALLAS SCHOOL DISTRICT NO.2 SEASIDE SCHOOL DISTRICT 10 DAVID DOUGLAS SCHOOL DISTRICT S14ERWOOD SCHOOL DISTRICT 88J DAYTON SCHOOL DISTRICT NO.8 SILVER FALLS SCHOOL DISTRICT 4J DE LA SALLE N CATHOLIC HS SOUTH LANE SCHOOL DISTRICT 45J3 DESCHUTES COUNTY SCHOOL DISTRICT NO.6 SOUTHERN OREGON EDUCATION SERVICE DISTRICT DOUGLAS EDUCATIONAL DISTRICT SERVICE SPRINGFIELD PUBLIC SCHOOLS DUFUR SCHOOL DISTRICT NO.29 SUTHERLIN SCHOOL DISTRICT EAST BATON ROUGE PARISH SCHOOL DISTRICT SWEET HOME SCHOOL DISTRICT NO.55 ESTACADA SCHOOL DISTRICT NO.I OB TERREBONNE PARISH SCHOOL DISTRICT FOREST GROVE SCHOOL DISTRICT THE CATLIN GABEL SCHOOL GEORGE MIDDLE SCHOOL TIGARD-TUALATIN SCHOOL DISTRICT GLADSTONE SCHOOL DISTRICT UMATILLA MORROW ESD GRANTS PASS SCHOOL DISTRICT 7 WEST LINN WILSONVILLE SCHOOL DISTRICT GREATER ALBANY PUBLIC SCHOOL DISTRICT WILLAMETTE EDUCATION SERVICE DISTRICT GRESHAM BARLOW JOINT SCHOOL DISTRICT WOODBURN SCHOOL DISTRICT HEAD START OF LANE COUNTY YONCALLA SCHOOL DISTRICT HIGH DESERT EDUCATION SERVICE DISTRICT ACADEMY FOR MATH ENGINEERING&SCIENCE(AMES).UT HILLSBORO SCHOOL DISTRICT ALIANZA ACADEMY.UT HOOD RIVER COUNTY SCHOOL DISTRICT ALPINE DISTRICT,UT JACKSON CO SCHOOL DIST NO.9 AMERICAN LEADERSHIP ACADEMY.UT JEFFERSON COUNTY SCHOOL DISTRICT 509-J AMERICAN PREPARATORY ACADEMY.UT JEFFERSON PARISH SCHOOL DISTRICT BAER CANYON HIGH SCHOOL FOR SPORTS&MEDICAL SCIENCES,UT JEFFERSON SCHOOL DISTRICT BEAR RIVER CHARTER SCHOOL.UT JUNCTION CITY SCHOOLS,OR BEAVER SCHOOL DISTRICT,UT KLAMATH COUNTY SCHOOL DISTRICT BEEHIVE SCIENCE&TECHNOLOGY ACADEMY(BSTA),UT KLAMATH FALLS CITY SCHOOLS BOX ELDER SCHOOL DISTRICT,UT LAFAYETTE PARISH SCHOOL DISTRICT CBA CENTER,UT LAKE OSWEGO SCHOOL DISTRICT 7J CACHE SCHOOL DISTRICT,UT LANE COUNTY SCHOOL DISTRICT 4J CANYON RIM ACADEMY,UT LINCOLN COUNTY SCHOOL DISTRICT CANYONS DISTRICT.UT LINN CO.SCHOOL DIST.95C CARBON SCHOOL DISTRICT,UT LIVINGSTON PARISH SCHOOL DISTRICT CHANNING HALL,UT LOST RIVER JR/SR HIGH SCHOOL CHARTER SCHOOL LEWIS ACADEMY,UT LOWELL SCHOOL DISTRICT NO.71 CITY ACADEMY.UT SALLM-KEIZER PUBLIC SCHOOLS 24J DAGGETT SCHOOL DISTRICT.UT MARION COUNTY SCHOOL DISTRICT 103 DAVINCI ACADEMY.UT MARIST HIGH SCHOOL.OR DAVIS DISTRICT.UT MCMINNVTLLE SCHOOL DISTRICT NOAO DUAL IMMERSION ACADEMY,UT MEDFORD SCHOOL DISTRICT 549C DUCHESNE SCHOOL DISTRICT,UT MITCH CHARTER SCHOOL EARLY LIGHT ACADEMY AT DAYBREAK,UT MONROE SCHOOL DISTRICT NO.1J EAST HOLLYWOOD HIGH,UT MORROW COUNTY SCHOOL DIST,OR EDITH BOWEN LABORATORY SCHOOL.UT MULTNOMAH EDUCATION SERVICE DISTRICT EMERSON ALCOTT ACADEMY.UT MULTISENSORY LEARNING ACADEMY EMERY SCHOOL DISTRICT,UT Version August 12.2021 City Council 11 — 107 3/3/2026 ENTHEOS ACADEMY,UT SOUTH SANPETE SCHOOL DISTRICT.UT EXCELSIOR ACADEMY,UT SOUTH SUMMIT SCHOOL DISTRICT,UT FAST FORWARD HIGH.UT SPECTRUM ACADEMY_UT FREEDOM ACADEMY.UT SUCCESS ACADEMY_UT GARFIELD SCHOOL DISTRICT,UT SUCCESS SCHOOL.UT GATEWAY PREPARATORY ACADEMY.UT SUMMIT ACADEMY.UT GEORGE WASHINGTON ACADEMY.UT SUMMIT ACADEMY HIGH SCHOOL,UT GOOD FOUNDATION ACADEMY,UT SYRACUSE ARTS ACADEMY.UT GRAND SCHOOL DISTRICT,UT THOMAS EDISON-NORTH.UT GRANITE DISTRICT,UT TIMPANOGOS ACADEMY.UT GUADALUPE SCHOOL.UT TINTIC SCHOOL DISTRICT.UT HAWTHORN ACADEMY,UT TOOELE SCHOOL DISTRICT,UT INTECH COLLEGIATE HIGH SCHOOL,UT TUACAHN HIGH SCHOOL FOR THE PERFORMING ARTS.UT IRON SCHOOL DISTRICT.UT UINTAH RIVER HIGH,UT ITINERIS EARLY COLLEGE HIGH.UT UINTAH SCHOOL DISTRICT,UT JOHN HANCOCK CHARTER SCHOOL,UT UTAH CONNECTIONS ACADEMY.UT JORDAN DISTRICT,UT UTAH COUNTY ACADEMY OF SCIENCE.UT NAB SCHOOL DISTRICT,UT UTAH ELECTRONIC HIGH SCHOOL,UT KANE SCHOOL DISTRICT.UT UTAH SCHOOLS FOR DEAF&BLIND.UT KARL G MAESER PREPARATORY ACADEMY.UT UTAH STATE OFFICE OF EDUCATION.UT LAKEVIEW ACADEMY.UT UTAH VIRTUAL ACADEMY,UT LEGACY PREPARATORY ACADEMY,UT VENTURE ACADEMY,UT LIBERTY ACADEMY.UT VISTA AT ENTRADA SCHOOL OF PERFORMING ARTS AND TECHNOLOGY.UT LINCOLN ACADEMY.UT WALDEN SCHOOL OF LIBERAL ARTS_UT LOGAN SCHOOL DISTRICT.UT WASATCH PEAK ACADEMY.UT MARIA MONTESSORI ACADEMY,UT WASATCH SCHOOL DISTRICT.UT MERIT COLLEGE PREPARATORY ACADEMY,UT WASHINGTON SCHOOL DISTRICT,UT MILLARD SCHOOL DISTRICT,UT WAYNE SCHOOL DISTRICT.UT MOAB CHARTER SCHOOL.UT WEBER SCHOOL DISTRICT.UT MONTICELLO ACADEMY.UT WEILENMANN SCHOOL OF DISCOVERY,UT MORGAN SCHOOL DISTRICT.UT MOUNTAINVILLE ACADEMY.UT HIGHER EDUCATION MURRAY SCHOOL DISTRICT,UT ARGOSY UNIVERSITY NAVIGATOR POINTE ACADEMY,UT BATON ROUGE COMMUNITY COLLEGE,LA NEBO SCHOOL DISTRICT,UT BIRTHINGWAY COLLEGE OF MIDWIFERY NO UT ACAD FOR MATH ENGINEERING&SCIENCE BLUE MOUNTAIN COMMUNITY COLLEGE (NUAMES),UT BRIGHAM YOUNG UNIVERSITY-HAW All NOAH WEBSTER ACADEMY.UT CENTRAL OREGON COMMUNITY COLLEGE NORTH DAVIS PREPARATORY ACADEMY.UT CENTENARY COLLEGE OF LOUISIANA NORTH SANPETE SCHOOL DISTRICT.UT CHEMEKETA COMMUNITY COLLEGE NORTH STAR ACADEMY.UT CLACKAMAS COMMUNITY COLLEGE NORTH SUMMIT SCHOOL DISTRICT.UT COLLEGE OF THE MARSHALL ISLANDS ODYSSEY CHARTER SCHOOL.UT COLUMBIA GORGE COMMUNITY COLLEGE OGDEN PREPARATORY ACADEMY,UT CONCORDIA UNIVERSITY OGDEN SCHOOL DISTRICT.UT GEORGE FOX UNIVERSITY OPEN CLASSROOM,UT KLAMATH COMMUNITY COLLEGE DISTRICT OPEN HIGH SCHOOL OF UTAH,UT LANE COMMUNITY COLLEGE OQUIRRH MOUNTAIN CHARTER SCHOOL,UT LEWIS AND CLARK COLLEGE PARADIGM HIGH SCHOOL,UT LINFIELD COLLEGE PARK CITY SCHOOL DISTRICT,UT LINN-BENTON COMMUNITY COLLEGE PINNACLE CANYON ACADEMY,UT LOUISIANA COLLEGE.LA PIUTE SCHOOL DISTRICT.UT LOUISIANA STATE UNIVERSITY PROVIDENCE HALL,UT LOUISIANA STATE UNIVERSITY HEALTH SERVICES PROVO SCHOOL DISTRICT.UT MARYLHURST UNIVERSITY QUAIL RUN PRIMARY SCHOOL.UT MT.HOOD COMMUNITY COLLEGE QUEST ACADEMY,UT MULTNOMAH BIBLE COLLEGE RANCHES ACADEMY.UT NATIONAL COLLEGE OF NATURAL MEDICINE REAGAN ACADEMY.UT NORTHWEST CHRISTIAN COLLEGE RENAISSANCE ACADEMY.UT OREGON HEALTH AND SCIENCE UNIVERSITY RICH SCHOOL DISTRICT,UT OREGON INSTITUTE OF TECHNOLOGY ROCKWELL CHARTER HIGH SCHOOL.UT OREGON STATE UNIVERSITY SALT LAKE ARTS ACADEMY.UT OREGON UNIVERSITY SYSTEM SALT LAKE CENTER FOR SCIENCE EDUCATION,UT PACIFIC UNIVERSITY SALT LAKE SCHOOL DISTRICT.UT PIONEER PACIFIC COLLEGE SALT LAKE SCHOOL FOR THE PERFORMING ARTS,UT PORTLAND COMMUNITY COLLEGE SAN JUAN SCHOOL DISTRICT.UT PORTLAND STATE UNIVERSITY SEVIER SCHOOL DISTRICT,UT REED COLLEGE SOLDIER HOLLOW CHARTER SCHOOL,UT RESEARCH CORPORATION OF THE UNIVERSITY OF HAWAII Version August 12,2021 City Council 11 — 108 3/3/2026 ROGUE COMMUNITY COLLEGE SOUTHEASTERN LOUISIANA UNIVERSITY SOUTHERN OREGON UNIVERSITY(OREGON UNIVERSITY SYSTEM) SOUTHWESTERN OREGON COMMUNITY COLLEGE TULANE UNIVERSITY TILLAMOOK BAY COMMUNITY COLLEGE UMPQUA COMMUNITY COLLEGE UNIVERSITY OF HAWAII BOARD OF REGENTS UNIVERSITY OF HAWAII-HONOLULU COMMUNITY COLLEGE UNIVERSITY OF OREGON-GRADUATE SCHOOL UNIVERSITY OF PORTLAND UNIVERSITY OF NEW ORLEANS WESTERN OREGON UNIVERSITY WESTERN STATES CHIROPRACTIC COLLEGE WILLAMETTE UNIVERSITY XAVIER UNIVERSITY UTAH SYSTEM OF HIGHER EDUCATION,UT UNIVERSITY OF UTAH,UT UTAH STATE UNIVERSITY,UT WEBER STATE UNIVERSITY,UT SOUTHERN UTAH UNIVERSITY.UT SNOW COLLEGE.UT DIXIE STATE COLLEGE.UT COLLEGE OF EASTERN UTAH,UT UTAH VALLEY UNIVERSITY.UT SALT LAKE COMMUNITY COLLEGE.UT UTAH COLLEGE OF APPLIED TECHNOLOGY_UT STATE AGENCIES ADMIN.SERVICES OFFICE BOARD OF MEDICAL EXAMINERS HAWAII CHILD SUPPORT ENFORCEMENT AGENCY HAWAII DEPARTMENT OF TRANSPORTATION HAWAII HEALTH SYSTEMS CORPORATION OFFICE OF MEDICAL ASSISTANCE PROGRAMS OFFICE OF THE STATE TREASURER OREGON BOARD OF ARCHITECTS OREGON CHILD DEVELOPMENT COALITION OREGON DEPARTMENT OF EDUCATION OREGON DEPARTMENT OF FORESTRY OREGON DEPT OF TRANSPORTATION OREGON DEPT.OF EDUCATION OREGON LOTTERY OREGON OFFICE OF ENERGY OREGON STATE BOARD OF NURSING OREGON STATE DEPT OF CORRECTIONS OREGON STATE POLICE OREGON TOURISM COMMISSION OREGON TRAVEL INFORMATION COUNCIL SANTIAM CANYON COMMUNICATION CENTER SETU LOCAL 503.OPEU SOH-JUDICIARY CONTRACTS AND PURCH STATE DEPARTMENT OF DEFENSE.STATE OF HAWAII STATE OF HAWAII STATE OF HAWAII,DEPT.OF EDUCATION STATE OF LOUISIANA STATE OF LOUISIANA DEPT.OF EDUCATION STATE OF LOUISIANA,26T"JUDICIAL DISTRICT ATTORNEY STATE OF UTAH Version August 12,2021 City Council 11 — 109 3/3/2026 Sample Cintas Facilities Solutions Cooperative Acceptance Agreement City Council 11 — 110 3/3/2026 CINTAS Facilities Solutions Cooperative Acceptance Agreement Date Location No. Contract No. Customer No. CC# Agreement# GPO CC# GPO Agreement Customer/Participating Agency Phone Address City State Zip UNIFORM PRODUCT RENTAL PRICING: Item# Description Unit Price This Agreement is effective as of the date of execution for a term of 60 mon from the date of installation or renewal • Standard Name Emblem $ ea •Standd Agency E blem $ ea • Custom Agency Emblem$ ea •Embroid ry c ea • Uniform Advantage: Item $ Ea.per week • Premium Uniform Advantage I:f-m $ Ea_per week • Emblem Advantage: Item $ Ea.per week • Prep Advantage: Re 5 La perweek • Minimum Charge $35.00 per delivery or 50%r initial invoice(the greater of the two). • Make-Up charge $ per garment • Non-Standard/Special Cut Garment(.e.,non-s ndard, -stocked unusually small or large sizes,unusually short or long sleeve or length,etc.) premium $ D gain t. • Seasonal Sleeve Change o Der garment • Under no circumstances will the C mpany accept t tiles bearing free liquid. Shop towels may not be used to clean up oil or solvent spills. • Artwork Charge for Logo Mat S • Payment Terms Net • Size Change: Customer agrees to have employ s measured by a Cintas representative using garment'size samples'or Cintas TruFiL A charge of$ per garment will be assessed for employee's size changed within 4 weeks of installation. • Other FACILITY SERVICES PRODUCTS PRICING: Item# Description Rental Freq. Inventory Unit Price Automatic Lost Replacement Charge: Itern %of Inventory 5 Ea • Automatic Lost Replacement Charge: Item %of Inventory S Ea 1 ❑ Initial and check box if Unilease.All Garments will be cleaned by customer _/_❑ Initial and check box if receiving Linen Service.Company will take periodic physical inventories of items in possession or under control Date customer. / ❑ Initial and check box if receiving direct embroidery. If service is discontinued for any employee or Customer deletes any of the garments Date direct embroidery for any reason,or terminates this Agreement for any reason or fails to renew this Agreement,Customer will purchase all direct embroidered garments at the time they are removed from service at the then current replacement values.(See tens#4 below)_ Page 1 of 7 Cintas Representative Initial Customer Initial City Council 11 — 111 3/3/2026 Omnia Participating Public Agencies Terms 1. Participating Public Agencies:Supplier agrees to extend the same terms.covenants agreed to under the OMNiA Vendor Agreement executed between Cintas Corporation and University of Nebraska(the"Master Agreement')to other government agencies("Participating Public Agencies")that,in their discretion.desire to access the Master Agreement in accordance with all terms and conditions contained herein or attached hereto.Each participating Public Agency will be exclusively responsible and deal directly with Supplier on matters relating to length of agreement,ordering_delivery,inspection,acceptance.invoicing,and payment for products and services in accordance with the terms and conditions of the Master Agreement. 2. Dispute Resolution—,arbitration and Class waiver. This provision shall take precedence over and supersede any contrary or conflicting provision in the Master Agreement. a. Arbitration Notice.Customer agrees to the maximum extent permitted by law that any dispute,controversy,or claim arising out of or relating to this Agreement(including its enforcement,performance,breach,arbitrability,or interpretation) or to the products or services provided hereunder will be submitted to and resolved by final and binding individual arbitration.ARBITRATION MEANS THAT AN ARBITRATOR,AND NOT A JUDGE OR A JURY,WiLL DECIDE THE DISPUTE.CONTROVERSY,OR CLAIM.BY ACCEPTING THESE TERMS.YOU AND CINTAS ARE EACH EXPRESSLY WAIVING THE RiGHT TO A TRIAL BY JURY AND TO PURSUE OR PARTICIPATE iN ANY CLASS ACTION,COLLECTIVE ACTION,OR REPRESENTATIVE CLAIMS OR PROCEEDINGS EITHER IN ARBITRATION OR iN ANY COURT.To the extent a class or collective action or representative claim or proceeding may not be waived,you agree to stay any such actions,claims.and proceedings u_ail after all actions.claims,and proceedings subject to arbitration are fully resolved. b. Arbitration Procedures.Any arbitration between Customer and Cint wrill be gov.med by the Commercial Dispute Resolution Procedures and the Supplementary Procedures for Consu lie Related Disputes(collectively,"AAA Rules")of the American Arbitration Association("AAA"),as modified by this Agreement,and will be administered by the AAA.The AAA Rules and filing forms are available online at w�vm-.adr.org,by calling the AAA at '-800-778-7879,or by contacting Cintas. Any arbitration hearings will take place in the state.n which Customer is located;provided,however,that if the claim is for$10,000 or less.Customer may choose for the arbitration instead to con'ucted:(i)solely on the basis of documents submitted to the arbitrator:or(ii)through,telephonic hearing. n, arbitrator must issue a reasoned written decision sufficient to explain the essential findings dnd conclusions on which the decision and award,if any,are based. C. Fees.Arbitration fees will be assessed consistent with the AAA Rules. d. No Class Actions in.arbitration or in Any�ourt,No Jury Trial.CUSTOMER AND CINTAS AGREE THAT,TO THE MAXIMUM EXTENT PERIVITTED BY LAW,EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN THEIR INDIVIDUAL CAPACITIES AND NOT AS PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING,WHETHER iN ARBITRATION OR iN ANY COURT.FURTHER, UNLESS BOTH CUSTOMER AND CINT S AGREE OTHERWISE,AN ARBITRATOR OR JUDGE MAY NOT CONSOLIDATE MORE THAN ONE PARTICIPATING PUBLIC AGENCY'S CLAIMS AND MAY NOT OTHERWISE PRESIDE OVER ANY FORM OF A REPRESENTATIVE OR CLASS PROCEEDING. FOR THE AVOIDANCE OF DOUBT,CUSTOMER AND CINTAS AGREE TO RESOLVE ANY DISPUTE ON AN INDIVIDUAL.NON-REPRESENTATi 'E,NON-CLASS BASIS IN ARBITRATION.BUT iF FOR ANY REASON SUCH DISPUTE PROCEEDS IN COURT,Ci' TOMER AND CINTAS AGREE TO WAIVE ANY RiGHT TO HAVE THE DISPUTE PROCEED AS A CLASS ACTION OR iN ANY REPRESENTATIVE CAPACITY WHATSOEVER. iF THE DISPUTE PROCEEDS iN COURT.CUSTOMER AND CINTAS AGREE TO WAIVE ANY RiGHT TO A TRiAL BY JURY. e. Enforceability.Ifthe requirement to submit any and all disputes,controversies,and claims to binding arbitration is found to be unenforceable or contrary to applicable law,the dispute.controversy or claim will be resolved in accordance with,and governed by.the laws of the State in which the Participating Public Agency exists. f Severability. If any section or provision of this I-1 2.Dispute Resolution—Arbitration and Class Waiver,is found to be unenforceable or valid,the parties will substitute an enforceable provision that,to the maximum extent possible under applicable law,preserves the original intentions ofthe parties,and the remainder will be given full force and effect. 3. Dispute Resolution—Timing of invoice challenges: Requests for an invoice adjustment or challenges to invoice amounts must be received by Cintas within 60 days of Customer's receipt of the contested invoice,or any billing dispute is waived. Notification to Cintas of a request for an invoice adjustment must be made in writing and must include the invoice number,disputed amount,and the reason for the disputed charge. 4. Master Agreement available at Imr- hublicsector. 5. In the event of any conflict between this Facilities Solutions Cooperative Acceptance Agreement(this"Agreement")and the Master Agreement_the Master Agreement shall prevail_except to the extent this Agreement specifically provides that it is superseding a provision in the Master Agreement Supplier General Service Terms Section 6. Prices Customer agrees to rent from Company,and Company agrees to provide to Customer,the Merchandise.inventory and services on the Master Agreement and/or outlined above.There will be a minimum charge of thirty-five dollars($35.00)or 50%of initial invoice (whichever is greater)per week for each Customer location required to purchase its rental services from Company as set forth in this Agreement. Page 2 of 7 Cintas Representative Initial Customer Initial City Council 11 — 112 3/3/2026 7. Buyback of Non-Standard Garments(if applicable) Customer has ordered fi-om Company a garment rental service requiring embroidered garments that may not be standard to Company's normal rental product line.Those non-standard products will be designated as such under-Garment Description in Exhibit Buyback of Non-Standard Garments(if applicable).in the event Customer deletes a non- standard product,alters the design of the non-standard product,fails to renew the Agreement,or terminates the Agreement for any reason other than documented quality of service reasons which are not cured,Customer agrees to buy back all remaining non-standard products allocated to Customer that the Company has in service and out of service at the then current Loss/Damage Replacement Values. 8. Garments'Lack of Flame Retardant or Acid Resistant Features Unless specified otherwise in writing by the Company,the garments supplied under this Agreement are not flame retardant or acid resistant and contain no special flame retardant or acid resistant features. They are not designed for use in areas of flammability risk or where contact with hazardous materials is possible.Flame resistant and acid resistant garments are available from Company upon request. Customer warrants that none of the employees for whom garments are supplied pursuant to this Agreement require flame retardant or acid resistant clothing. 9. Logo Mats In the event that Customer decides to delete any mat bearing the Customer's logo(Logo Mat l from the rental program,changes the design of the Logo Mats,terminates this Agreement for any reason or fails to renew this Agreement,the Customer will purchase at the time of deletion,design change or termination,all remaining Logo mats that the Company has in service and out of service held in inventory at the then current Loss/Damage Replacement Value. 10.Adding Employees Additional employees and Merchandise may be added to this Agreement at any time upon written or oral request by the Customer to the Company.Any such additional employees or Merchandise shall automatically become a part of and subject to the terns of this Agreement. if such employees are employed at a Customer location that is then participating under this Agreement,the Customer shall pay Company the one-time preparation fee indicated on the Master Agreement and/or outlined above.Customer shall not pay Company-any one-time preparation fee for garments for employees included in the initial installation of a Customer location. There will be a one-time charge for name and/or company emblems when employees are added to the program in garments requiring emblems. 11.Emblem Guarantee Customer has requested that Company supply emblems deli .red exclusively for Customer featuring Customer's logo or other specific identification(hereinafter"Customer Emblems"). Company will maintain a sufficient quantity of Customer Emblems in inventory to provide for Customer's needs and maintain a low cost per emblem through quantity purchases. 12.In the event Customer-decides to discontinue the use of Customer-Emblems,changes the design of the Customer Emblems,terminates this Agreement for any reason or fails to renew this Agreement,the Customer will purchase at the tiro of deletion,design change, termination or expiration,all remaining Customer Emblems that the Company allocated to Customer at the price indicated on the Master Agreement and/or outlined above of this Agreement. in no event shall the number of Customer-Emblems allocated to Customer exceed the greater of(a)twelve(12)months'volume for each unique Customer :m lem or(b)a quantity agreed to by Company and Customer and noted on the Master Agreement and/or outlined above. 13.Terminating Employees Subject to the provisions of t.is Agreement,the weekly rental charge attributable to any individual leaving the employ of the Customer,or on a temporary leave of.osence of three(3)weeks r r more,shall be terminated upon oral or m%Titten notice by the Customer to the Company but only after all garments issued to that individual.or value of same at the then current Loss/Damage Replacement Values,are returned to Company. 14.Replacement In the event any Merchandise is lost,stolen or is not returned to Company.or is destroyed or damaged by fire,welding damage,acid,paint,ink,chemicals,neglect or otherwise,the Customer agrees to pay for said Merchandise at the then current Loss/Damage Replacement Values. 15.Indemnification To the fullest extent permitted by law, Company agrees to defend, indemnifr, pay on behalf of and save harmless the Participating Public Agency, its elected and appointed officials, agents,employees and authorized volunteers against any and all claims, liability,demands,suits or loss,including reasonable attorneys' fees and all other costs connected therewith,arising out of or connected to the services provided by Company under this Contract,but only to the extent of Company's negligence. 16.Additional Customer Locations.Notwithstanding anything to the contrary contained herein,there will be a minimum term equal to the greater of thirty-six(36)months or the remainde of the term for any individual Customer location added after the date of this Agreement. 17.Additional items:Additional customer employees,products and services may be added to this Agreement and shall automatically become a part of and subject to the terms hereof and all of its provisions. if this Agreement is terminated early for convenience,the parties agree that the damages sustained by Company will be substantial and difficult to ascertain. Therefore,if this Agreement is terminated by Customer prior to the applicable expiration date for any reason other than documented quality of service reasons which are not cured,or terminated by Company for non-payment by Customer at any time Customer mill pay to Company,as termination charges and not as a penalty based upon the following schedule: - if this Agreement is cancelled for convenience in the first twelve months of the term.Customer shall pay as termination charges equal to 52 weeks of rental service. - if this Agreement is cancelled for convenience in months thirteen(13)through twenty-four(24)of the tern,Customer shall pay as termination charges equal to thirty-nine(39)weeks of rental service. - If this Agreement is cancelled for convenience in months twenty-five(25)through thirty-six(36)of the term.Customer shall pay as termination charges equal to twenty-six(26)weeks of rental service. - if this Agreement is cancelled for convenience after forty-eight(48)months of service,Customer shall pay as termination charges of thirteen(13)weeks of rental service. - Customer shall also be responsible to return all of the Merchandise allocated to such Customer locations terminating this Agreement at the then current Loss/Damage Replacement Values and for any unpaid charges on Customer's account prior to termination. 18.Federal Funds.in no event will Cintas act as a subcontractor under a U.S.federal prime contractor or a subrecipient under a U.S.federal grant or cooperative agreement. 19.Customer Funding Source.Customer must select the appropriate response below: is Customer a United States federal government agency or instrumentality,or will Customer pay for the goods and services ordered Page 3 of 7 Cintas Representative Initial Customer Initial City Council 11 — 113 3/3/2026 under this Agreement with any United States government fiords? No Yes (If Yes,Customer must provide any applicable U.S.government flowdown terms and conditions,which will only be binding on Cintas if attached hereto and agreed to by Cintas prior to execution of this agreement). 20.Additional Terms. Customer must select the appropriate response below: Does Customer require any additional terms and conditions to be incorporated into this Agreement,or is Customer accepting the Agreement without additional terms? No additional terms needed Additional terms required(If so,Customer must provide any applicable additional terms and conditions,which will only be binding on Cintas if attached hereto and agreed to by Cintas prior to execution of this agreement). 21. I authorize Cintas to verify my credit on Credit net and/or by contacting the parties provided.I am authorized to sign on behalf of this company.In addition,I authorize Cintas to open a new account on behalf of the company and deliver the products or services listed above at the agreed upon pricing and delivery terms. Cintas Loc.No: Please Sign Nan W By: Please Print Name Title f'Icas.Print Trt1e Accepti,d GM i.rTl;)Il Cintas Matrix Account 0 Yes No Customer Contact_ Cintas MAM Partner Name Customer Contact[mail Page 4 of 7 Cintas Representative Initial Customer Initial City Council 11 — 114 3/3/2026 CINTAs READY FOR THE WORKDAY Accounts Payable Contact/Billing Information How should the Business Name read on the invoice? NO UNSURE Do you have other sites/locations within your agency that are set up for billing with Cintas? YES Are you Tax Exempt? YES NO tf Yes,where can I get a copy of your tax-exempt form? PAYER INFORMATION:This section covers the address where the person who pays he bi s is and their contact information. Account Payable Contact Name: Account Payable Contact Phone#: Account Payable Email: Payer Street Address: City: S"/ RO' ZIP/PC: We will use the Payer address above as the address th t is sed f r credit reference%redit check if it is different from service address. BILL-TO INFORMATION:This section covers where the bill will be mailed/sent to. Same as Payer OR Same s Sold-To Bill-To Street Address: City: ST/PROV: ZIP/PC. WE CAN CUSTOMIZE HOW YOU RECEIVE YOUR BILL FOR PAYMENT PROCESSING Invoice Delivery(choose one): Leave at Site and Email Email Only Physically Mail Leave at site after service Do invoices require a purchase order? YES NO If yes,please provide PO# Will the same PO need to appear on each invoice? YES NO Is there an expiration date? NET TERMS:Net 30 Standard Page 5 of 7 Cintas Representative Initial_ Customer Initial City Council 11 — 115 3/3/2026 PAYMENT OPTIONS Check ACHIEFT-We will have our ACH/EFT team contact the AP contact above with ACH/EFT payment details Credit Card-We will have our Payment Center contact the AP Contact above for credit card details Unless noted below,your AP contact above will be automatically registered to manage your Cintas account online with myCintas Billing. myCintas allows you to conveniently access your account anytime using your computer,tablet,or mobile device! Do not send information about Online Bill Pay(US Only) Page 6 of 7 Cmtas Representative I n i t i a l Customer Initial City Council 11 — 116 3/3/2026 Sample Cintas Fire Protection Acceptance Agreement City Council 11 — 117 3/3/2026 CWTIAS KACr FOR TN[WOWDAV OMNIA P A R T N E A c FIRE PROTECTION ACCEPTANCE AGREEMENT Location No. Contract No. Customer No. Date Participating OMNIA Member:, Phone Address _City State Zip FIRE PROTECTION PRICING_: _ Item# Description Unit Price • This Fire Protection Acceptance Agreement (this'Agreement")is effective as of this d e from to with a minimum term of 12 months.The length of this Agreement will commence with the actual start of services,regardle of the start date of the OMNIA Vendor Agreement executed between Cintas Corporation and University of Nebraska Master Agreem nit(the'M ster Agreement y In the event of any conflict between this Agreement and the Master Agreement,the Master Agreement shal p ail,excep to the extent this Agreement specifically provides that it is superseding a provision in the Master Agreement.Any negotiations of p to s or discounts must be approved by OMNIA for the Master Agreement.Any such changes shall take effect on the anniversa ate of Master Agreement • This Agreement covers the following locations Location Name Address City Stat Zip Phone Contact Name • This A reement covers the followng ins ectio tes g mainten ce services and new e.w ment check all that apply) Item Yes or N Frequency Portable Fire Extmdwshers Exit and Emeraencv Liahtina Fire S nnkler Systems Fire Alarm Svstems Kitchen SUDaression Svstems Backflow Prevention Devu e-, Special Hazard Svstems Fire Trainin • I authorize Cintas to verify my credit on Credit act and/or by contacting the parties provided.I am authorized to sign on behalf of this company.In addition.I authorize Cintas to open a new account on behalf of the company and deliver the products or services listed above at the agreed upon pricing and delivery terms. CUSTOMER: Cintas Loc.No: Please Sign Nam _ By Please Print Name Title: Please Print Title Accepted-GM: Email Cintas Representative Ctstomer City Council 11 — 118 3/3/2026 PLEASE READ THESE TERMS CAREFULLY. BY SIGNING THIS AGREEMENT, YOU ACKNOWLEDGE THAT YOU HAVE READ, AND THAT YOU UNDERSTAND AND AGREE TO BE BOUND BY, THESE TERMS. Omnia Participating Public Agencies Terms 1. Participating Public agencies:Supplier agrees to extend the same terms,covenants agreed to under the Master Agreement to other government agencies(`Participating Public Agencies")that,in their discretion.desire to access the Master Agreement in accordance with all terns and conditions contained herein or attached hereto_Each participating Public Agency will be exclusively responsible and deal directly with Supplier on matters relating to length of agreement,ordering,delivery,inspection,acceptance,invoicing,and pa3 ment for products and services in accordance with the terms and conditions of the Master Agreement. 2. Dispute Resolution—Arbitration and Class Waiver. This provision shall take precedence over and supersede any contrary or conflicting provision in the Master Agreement. a. Arbitration Notice.Customer agrees to the maximum extent permitted by law that any dispute,controversy,or claim arising out of or relating to this Agreement(including its enforcement,performance.breach,arbitrability,or interpretation)or to the products or services provided hereunder will be submitted to and resolved by final and binding individual arbitration. ARBITRATION MEANS THAT AN ARBITRATOR.AND NOT A JUD E OR A JURY_WiLL DECIDE THE DiSPUTE. CONTROVERSY.OR CLAIM.BY ACCEPTING THESE TERMS.YOU AND CiNTAS ARE EACH EXPRESSLY WAIVING THE RIGHT TO A TRIAL BY JURY AND TO PURSUE OR PARTICIPATE iN ANY CLASS ACTION. COLLECTIVE ACTION.OR REPRESENTATIVE CLAIMS OR PROCEEDINGS EITHER IN ARBITRATION OR iN ANY COURT.To the extent a class or collective action or representative claim or proceeding may not be waived,you agree to stay any such actions.claims.and proceedings until after all actions,clai s,and proceedings subject to arbitration are fully resolved. b. Arbitration Procedures.Any arbitration between Customer and Cintas will be governed by the Commercial Dispute Resolution Procedures and the Supplementary Procedures for Consumer Related Disputes(collectively,"AAA Rules")of the American Arbitration Association('AAA"),as modified by this Agreement,and will be administered by the AAA.The AAA Rules and filing forms are available onli -at www.adr.org,by calling the AAA at 1-800-778-7879,or by contacting Cintas. Any arbitration hearings will take place in the state in which the Customer is located:provided,however.that if the claim is for$10,000 or less,Customer may choose for the arbitration instead to conducted:(i)sole]y on the basis of documents submitted to the arbitrator;or(ii)through a telephonic hearing. The arbitrator must issue a reasoned written decision sufficient to explain the essential findings and conclusions on which the decision and award, if any,are based. C. Fees.if Customer commences arbitration in accordance with this Agreement,arbitration fees will be assessed consistent with the AAA Rules. d. No Class Actions in Arbit ation or in Any Court,No Jury Trial.CUSTOMER AND CINTAS AGREE THAT,TO THE MAXIMUM EXTENT PERMITTED BY LAW,EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY iN THEIR INDIVIDUAL C P, "tTTho AND NC T AS A PLAINTIFF OR CLASS MEMBER iN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING.WHETHER IN ARBITRATION OR iN ANY COURT.FURTHER. UNLESS BOTH CUSTOMER AND CTNTAS AGREE OTHERWISE.AN ARBITRATOR OR JUDGE MAY NOT CONSOLIDATE MORE THAN ONE PARTICIPATING PUBLIC AGENCY'S CLAIMS AND MAY NOT OTHERWISE PRESIDE OVER ANY FORM OF A REPRESENTATIVE OR CLASS PROCEEDING. FOR THE AVOIDANCE OF DOUBT.CUSTOMER AND CiNTAS AGREE TO RESOLVE ANY DISPUTE ON AN INDIVIDUAL„NON-REPRESENTATIVE,NON-CLASS BASIS IN ARBITRATION,BUT IF FOR ANY REASON SUCH DiSPUTE PROCEEDS IN COURT,CUSTOMER AND CINTAS AGREE TO WAiVE ANY RIGHT TO HAVE THE DISPUTE PROCEED AS A CLASS ACTION OR IN ANY REPRESENTATIVE CAPACITY WHATSOEVER. iF THE DISPUTE PROCEEDS IN COURT,CUSTOMER AND CINTAS AGREE TO WAIVE ANY RIGHT TO A TRIAL BY JURY. e. Enforceability.if the requirement to submit any and all disputes,controversies,and claims to binding arbitration is found to be unenforceable or contrary to applicable law,the dispute,controversy or claim will be resolved in accordance with,and governed by,the laws of the State in which the Participating Public Agency exists. f. Severability. if any section or provision of this 12,Dispute Resolution—Arbitration and Class Waiver,is found to be unenforceable or invalid.the parties will substitute an enforceable provision that.to the maximum extent possible under applicable law,preserves the original intentions of the parties,and the remainder will be given full force and effect. 3. Dispute Resolution—Timing of invoice challenges: Requests for an invoice adjustment or challenges to invoice amounts must be received by Cintas within 60 days of Customer's receipt of the contested invoice.or any billing dispute is waived. Notification to Cintas of a request for an invoice adjustment must be made in writing and must include the invoice number.disputed amount.and the reason for the disputed charge. 4. Master Agreement available at httncah++rvc.umniunarinem.cunv tit blicsector_ Supplier General Service Terms Section Cintas Representative Customer City Council 11 — 119 3/3/2026 1. Customer Obligations: Customer shall make its premises and facilities available to Company for the performance by Company of the Services. If Customer cancels a scheduled service appointment without providing prior notice or if Company is prevented from performing any Services upon arrival by Customer or conditions at the location.then Company may charge a cancellation fee or trip charge. 2. Equipment Exchange: Customer hereby agrees that in servicing Customer's portable fire extinguishers, Company may exchange Customer's portable fire extinguishers for Company's portable fire extinguishers of similar kind and quality. Customer further acknowledges and agrees that upon completion of such exchange that all right,title and interest in the Customer's portable fire extinguishers so exchanged will belong to Company and all right,title and interest in Company's portable fire extinguishers so exchanged will belong to Customer. 3. Federal Funds.In no event will Cintas act as a subcontractor under a U.S.federal prime contractor or a subrecipient under a U-S.federal grant or cooperative agreement. q. Customer Funding Source.Customer must select the appropriate response below: Is Customer a United States federal government agency or instrumentality,or will Customer pay for the goods and services ordered under this Agreement with any United States government funds? No Yes (if Yes.Customer must provide any applicable U.S.government flowdown terms and conditions,which will only be binding on Cintas if attached hereto and agreed to by Cintas prior to execution of this agreement). 5. Additional Terms. Customer must select the appropriate response below: Does Customer require any additional terms and conditions to be incorporated into this Agreement.or is Customer accepting the Agreement without additional terms? No additional terms needed Additional terms required(If so.Customer must provide any applicable additional ter.ts a d conditions,which will only be binding on Cintas if attached hereto and agreed to by Cintas prior to execution of this agreement). Cintas Representative Customer City Council 11 — 120 3/3/2026 aNrAs READY FOR THE WORKDAY Accounts Payable Contact/Billing Information How should the Business Name read on the invoice? NO UNSURE Do you have other sites/locations within your agency that are set up for billing with Cintas? YES Are you Tax Exempt? YES NO If Yes,where can I get a copy of your tax-exempt form? PAYER INFORMATION:This section covers the address where the person who pays the bills is and their contact information. Account Payable Contact Name: Account Payable Contact Phone#: --- Account Payable Email: Payer Street Address: City: ST/P .OV: ZIP/PC: We will use the Payer address above as the address that is used for cre efere ce%redit h,ck if it is different from service address. BILL-TO INFORMATION:This section covers where the bill will be nnalledisent to. Same as Payer OR Same as Sold-To Bill-To Street Address: City: T/PROV: ZIPIPC: WE CAN CUSTOMIZE HOW YOU RE EIVE YOUR BILL FOR PAYMENT PROCESSING Invoice Delivery(choose one): ve at Sit and Email Email Only Physically Mail Leave at site after service Do invoices require a purchase order? YES NO If yes,please provide PO# Will the same PO need to appear on each invoice? YES NO Is there an expiration date? NET TERMS:Net 30 Standard PAYMENT OPTIONS Cintas Representative Customer City Council 11 — 121 3/3/2026 Check ACH/EFT-We will have our ACH/EFT team contact the AP contact above with ACH/EFT payment details Credit Card-We will have our Payment Center contact the AP Contact above for credit card details Unless noted below,your AP contact above will be automatically registered to manage your Cintas account online with myCintas Billing. myCintas allows you to conveniently access your account anytime using your computer,tablet, or mobile device! Do not send information about Online Bill Pay(US Only) Cintas Representative Customer City Council 11 — 122 3/3/2026 DocuSign Certificate Of Completion Envelope Id:B74BB212C8CO4FO8997ODD8D5B4527AB Status:Completed Subject:Signature request on Contract Cintas Workplace Solutions-University of Nebraska-02092023 Source Envelope: Document Pages:103 Signatures:4 Envelope Originator: Certificate Pages:5 Initials:4 University of Nebraska Contracts Service Account AutoNav:Enabled 1400 R St. Envelopeld Stamping:Disabled Lincoln,NE 68588 Time Zone:(UTC-06:00)Central Time(US&Canada) contracts@nebraska.edu IP Address:35.170.89.44 Record Tracking Status:Original Holder:University of Nebraska Contracts Service Location:DocuSign 5/31/2023 2:31:44 PM Account contracts@nebraska.edu Signer Events Signature Timestamp Doug Carlson Sent:5/31/2023 2:46:30 PM dougcadson@nebraska.edu Viewed:5/31/2023 5:13:38 PM AVP&Chief Procurement Officer Signed:5/31/2023 5:37:01 PM University of Nebraska Signature Adoption:Drawn on Device Security Level:Email,Account Authentication (Optional) Using IP Address:129.93.161.221 Electronic Record and Signature Disclosure: Not Offered via DocuSign Robyn Pitzer Sent:5/31/2023 5:37:05 PM PitzerR@cintas.com Viewed:6/1/2023 6:37:27 AM Security Level:Email,Account Authentication Signed:6/1/2023 2:33:26 PM (Optional) Signature Adoption:Pre-selected Style Using IP Address:155.190.22.3 Electronic Record and Signature Disclosure: Accepted:6/1/2023 6:37:27 AM ID:eb366584-76a7-4adc-be13-8a3285a3a902 Joe Cemi Sent:6/1/2023 2:33:31 PM cern j@cintas.com Viewed:6/1/2023 2:40:06 PM VP Higher Education&Public Sector Signed:611/2023 2:42:57 PM Security Level:Email,Account Authentication (Optional) Signature Adoption:Uploaded Signature Image Using IP Address:155.190.18.58 Electronic Record and Signature Disclosure: Accepted:6/1/2023 2:40:06 PM ID:c549043b-053e-461e-82f1-2ca7cb7d21f7 Chris Kabourek II 1' Sent:6/1/2023 2:43:03 PM ckabourek@nebraska.edu (6s �w610& Viewed:6/1/2023 5:00:08 PM Senior VP I CFO Signed:6/1/2023 5:12:06 PM University of Nebraska Signature Adoption:Pre-selected Style Security Level:Email,Account Authentication (Optional) Using IP Address:129.93.161.221 Electronic Record and Signature Disclosure: Not Offered via DocuSign City Council 11 — 123 3/3/2026 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Ryan Duncan CO PI E D Sent:6/1/2023 5:12:11 PM duncanr@cintas.com Viewed:6/1/2023 5:36:23 PM Major Account Manager Security Level:Email,Account Authentication (Optional) Electronic Record and Signature Disclosure: Accepted:12/9/2021 3:34:02 PM ID:4e79445d-d c86-45fa-8f51-63721 fb91094 Sydney Zach COPIED Sent:6/1/2023 5:12:12 PM sydney.zach@nebraska.edu Viewed:6/1/2023 5:12:58 PM Senior Sourcing Agent University of Nebraska Security Level:Email,Account Authentication (Optional) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/31/2023 2:46:30 PM Certified Delivered Security Checked 6/1/2023 5:00:08 PM Signing Complete Security Checked 6/1/2023 5:12:06 PM Completed Security Checked 6/1/2023 5:12:12 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure City Council 11 — 124 3/3/2026 Electronic Record and Signature Disclosure created on:1/22/2021 10:26:07 AM Parties agreed to:Robyn Pitzer,Joe Cerni,Ryan Duncan ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Internet 2 OBO University of Nebraska-Lincoln (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. Getting paper copies At any time, you may request fi-om us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further,you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically City Council 11 — 125 3/3/2026 Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure. we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Internet 2 OBO University of Nebraska-Lincoln: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: esignature@nebraska.edu To advise Internet 2 OBO University of Nebraska-Lincoln of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at esignature@nebraska.edu and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from Internet 2 OBO University of Nebraska -Lincoln To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to esignature@nebraska.edu and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time. if any. To withdraw your consent with Internet 2 OBO University of Nebraska- Lincoln To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: City Council 11 — 126 3/3/2026 i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to esignature@nebraska.edu and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusisn.com:,aides/signer-gruide- Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we wi II provide to you, please confirm that you have read this ERSD, and (i)that you are able to print on paper or electronically save this ERSD for your future reference and access; or(ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to 'I agree to use electronic records and signatures' before clicking 'CONTINUE' within the DocuSign system. 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City Council 11 — 127 3/3/2026 Finance and Management Services www.santa-ana.org/finance Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 3, 2026 TOPIC: Standards of Coverage / Emergency Medical Services Study AGENDA TITLE Agreement with PWW Advisory Group, LLC for Consultant Services to Conduct a Citywide Standards of Coverage / Emergency Medical Services Study (Specification No. 25-136) (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with PWW Advisory Group, LLC to conduct a Standards of Coverage / Emergency Medical Services Study in an amount not to exceed $154,983 for a term beginning March 3, 2026 and expiring March 2, 2027, with provisions for one 1-year extension (Agreement No. A-2026-XXX). GOVERNMENT CODE &84308 APPLIES: Yes DISCUSSION In 2012, the City of Santa Ana dissolved its municipal fire department, and began delivering fire suppression and Emergency Medical Services (EMS) through external contracts. Since this transition, the City has navigated significant complexities in managing its contracts with the Orange County Fire Authority (OCFA) and Falck Mobile Health, Inc. (Falck). Concerns regarding the EMS program have been voiced in the past; and during the FY 25-26 budget cycle, the City Council funded an additional ambulance unit. While the City expected this to improve response-time performance, it did not resolve the underlying challenges of contractual oversight. Recognizing a lack of in-house subject-matter expertise, staff issued Contractual Oversight Outsource for Emergency Medical Services (EMS) RFP 25-106 on August 21, 2025 for professional assistance. However, this RFP was later canceled for two reasons: proposals received were not what was requested, and staff determined it would be best to start with a comprehensive review of the City's entire EMS structure. Prior to the initial RFP, the City discovered its ambulance contract was unclear regarding response-time calculations, leading to disagreements between ambulance and fire on how response-time performance is measured. Additionally, the emergency dispatch City Council 12 — 1 3/3/2026 Standards of Coverage / Emergency Medical Services Study March 3, 2026 Page 2 process remains a concern; as current routing procedures illustrated below can delay ambulance deployment. Figure 1. Call Intake Workflow 1W Ing . .D SAPD Person needing may be if types of call a OCFA Call is routeemergency caller is near a medical/fire determines if to Falck to services dials fi-eeway,the related then an arnbulane dispatch an to is needed ambulance OCFA transfers to . .D 44 • • e•. Note: The time it takes to process a call is variable and depends on factors such as system infrastructure, call type, the amount of information needed, connectivity of the phone service, the mental/emotional state of the caller, and the experience of the dispatcher taking the call. The City's oversight structure has also created potential conflicts of interest. Under the current ambulance agreement, OCFA has some responsibility for overseeing Falck; however, the City's contract with OCFA does not include this responsibility. When the County released a 9-1-1 ambulance services RFP on March 3, 2025, both OCFA and Falck competed for the contract, which the Board of Supervisors ultimately awarded to Falck on August 12, 2025. During 2025, the City began collaborating with Orange County Emergency Medical Services (OCEMS), the regional regulatory body, to better understand EMS mandates and verify Falck compliance. To date, information from OCEMS indicates the ambulance provider is meeting its contractual obligations. Staff anticipates that a comprehensive "Standards of Coverage" study will identify the root causes of recurring concerns and provide a roadmap for regional EMS innovation. This study will include a deep legal and operational analysis of current constraints and opportunities. A critical component will be identifying sustainable funding strategies, particularly given the City's heavy reliance on Medicare and Medi-Cal, and the rising costs of service from both Falck and OCFA. Most recently, OCFA has requested $2.5 million of funding for an additional paramedic unit in the City. Beyond finances, the review will explore modernizing service delivery through telehealth and telemedicine, while developing public education initiatives on the most effective ways to utilize the ambulance system. To facilitate this study, staff issued RFP No. 25-136 on November 10, 2025, via the City's online bid management system. A summary of the vendor participation and results follows: City Council 12 — 2 3/3/2026 Standards of Coverage / Emergency Medical Services Study March 3, 2026 Page 3 970 Vendors Notified 0 Santa Ana Vendors Notified 20 Vendors Downloaded the RFP Packet 3 Proposals Received 0 Proposals Received from Santa Ana Vendors Proposals were solicited, opened on December 4, 2025, and evaluated. Three (3) proposals were submitted by the RFP deadline and determined to be responsive to the specifications, and met the City's requirements. An evaluation committee reviewed the responsive proposals and rated them according to the criteria listed in the RFP. Staff recommends awarding an agreement to the highest-ranked firm, PWW Advisory Group ("PWW I AG") (Exhibit 1). The proposal submitted by PWW I AG was found to meet the City's needs, offers the best value, and is appropriate for the services requested. PWW I AG possesses a strong background and experience, understanding of the scope of work, and value-added customer service. The agreement also includes flexibility to address unforeseen or additional services, as needed. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding is included in the approved FY 2025-26 budget; no additional allocations are requested at this time. Fiscal Accounting Unit — Fund Accounting Unit, Amount Year Acct # Description Acct Description 2025-26 01115017 - 62300 General Fund Contact Services $154,983 Professional EXHIBIT(S) 1. Consultant Agreement with PWW Advisory Group, LLC Submitted By: Kathryn Downs, Assistant City Manager Alexander Trinidad, Executive Director Finance and Management Services Agency Approved By: Alvaro Nunez, City Manager City Council 12 — 3 3/3/2026 EXHIBIT 1 CONSULTANT AGREEMENT BETWEEN PWW ADVISORY GROUP, LLC AND THE CITY OF SANTA ANA TO CONDUCT AN EMS STANDARDS OF COVERAGE STUDY THIS AGREEMENT is made and entered into on this 3rd day of March, 2026 by and between PWW Advisory Group, LLC, a Delaware limited liability company ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. On November 10, 2025, the City issued Request for Proposal No. 25-136 ("RFP) seeking to retain a Consultant having special skill and knowledge in the field of EMS system design, operational performance evaluation, deployment modeling, compliance, and strategic EMS consulting in order to conduct a City-wide EMS Standards of Coverage Study. B. Consultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 25-136,which is attached hereto as Exhibit A. Consultant's responsive proposal to RFP No. 25-136 shall be incorporated herein by reference as though fully attached to this Agreement C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation -Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed$154,983.40,which is comprised of a base amount of$140,894, plus a 10% contingency in the amount of $14,089.40, to be exercised at City's sole discretion. b. Payment by City shall be made within forty-five (45) days following receipt of proper Page 1 of 8 City Council 12 — 4 3/3/2026 invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH)transfers. Consultant agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a one (1) year term with the option for the City to grant up to a one (1) year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (`Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. Page 2 of 8 City Council 12 — 5 3/3/2026 6. INSURANCE Insurance requirements are attached hereto as Exhibit C. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and(2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement,including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. Page 3 of 8 City Council 12 — 6 3/3/2026 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a) has been disclosed in publicly available sources; (b)is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Consultant must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Consultant warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Consultant hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Consultant covenants that none of its directors, officers, employees, or agents shall Page 4 of 8 City Council 12 — 7 3/3/2026 participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed,religion, sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Page 5 of 8 City Council 12 — 8 3/3/2026 Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar,nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 Page 6 of 8 City Council 12 — 9 3/3/2026 With courtesy copies to: Executive Director, Finance & Management Services Agency City of Santa Ana 20 Civic Center Plaza(M-15) P.O. Box 1988 Santa Ana, California 92702 To Consultant: Matt Zavadsky EMS/Mobile Healthcare Consultant PWW Advisory Group 5010 E. Trindle Road, Suite 202 Mechanicsburg, PA 17050 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature page follows] Page 7 of 8 City Council 12 — 10 3/3/2026 SIGNATURE PAGE TO CONSULTANT AGREEMENT BETWEEN PWW ADVISORY GROUP, LLC AND THE CITY OF SANTA ANA TO CONDUCT AN EMS STANDARDS OF COVERAGE STUDY IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney By: nathan T. Martine Matt Za'Kadskv 0 Assistant City Attorney EMS/Mobile Healthcare Consultant RECOMMENDED FOR APPROVAL: A.—der T ndzd(Feb 12,2D261721.47 PST) Alexander Trinidad Executive Director Finance &Management Services Agency Page 8 of 8 City Council 12 — 11 3/3/2026 EXHIBIT A SCOPE OF SERVICES City Council 12 — 12 3/3/2026 SCOPE OF SERVICES Consultant shall conduct a Community Risk Analysis/Standards of Cover(SOC) analysis to evaluate and formulate recommendations for appropriate staffing and deployment of emergency medical service resources to provide timely, clinically effective medical care and transport consistent with Ground Ambulance Accreditation Standards as outlined by the Commission on Accreditation of Ambulance Services (CAAS), local, state, and national best practices. The SOC shall also include analysis and recommendations for sustainability and future improvement of services to the community. The comprehensive staffing and deployment study shall be based on relevant data analysis and benchmarking to National Standards as well as local established performance benchmarks, and emergency medical service compliance. The study shall include analysis of emergency medical service (EMS) incidents, with focus on: 1. Medical risk (e.g. age, chronic illness, high-volume EMS demand generators like nursing homes), 2. False and other alarms, 3. Mutual/auto aid, 4. Civilian injuries, 5. Geographic incident patterns, 6. Temporal analysis, 7. Unit workload and utilization, 8. Station location analysis, coverage, 9. Response times, 10. Station operations, and 11. City policies. The Standards of Cover document will consist of the following elements as they relate to Basic Life Support(BLS) and Advanced Life Support(ALS). 1. System Overview and Baseline Assessment a. Document and analyze: i. The existing EMS system structure, H. Governance model, and iii. Operational framework, including dispatch, field response, transport, and medical oversight functions. b. Review applicable agreements,policies,and regulatory requirements at the local,regional, and state levels. c. Assess current service demand, resource allocation, staffing levels, and system configuration. 2. Deployment and Staffing Strategies Assessment a. Evaluate current deployment models for first response, advanced life support(ALS), and basic life support (BLS) coverage. b. Analyze station and unit locations, staffing configurations, and shift schedules to determine their effectiveness in meeting response performance objectives. c. Develop alternative deployment and staffing strategies to optimize resource utilization and system reliability, supported by quantitative modeling and best practices. City Council 12 — 13 3/3/2026 3. Coverage Modeling and Geographic Analysis a. Utilize Geographic Information System (GIS) and computer-aided dispatch (CAD) data to model travel times, coverage areas, and response reliability. b. Evaluate current and projected service demand by time of day, geography, and incident type. c. Identify areas of overlapping coverage, response gaps, and potential opportunities for reallocation or realignment of units. d. Model "what-if' scenarios to assess the impact of station relocations, unit redeployments, or additional staffing. 4. Performance Metrics and Benchmarking a. Assess system performance using established time segments: i. Call processing, ii. Turnout, iii. Travel, and iv. Total response time. b. Compare system performance to recognized benchmarks such as NFPA 1710, CAAS standards, and county and state EMS regulations. c. Evaluate response reliability, unit hour utilization, and call-to-resource matching efficiency. d. Identify trends in call volume, workload distribution, and compliance with established performance objectives. 5. Oversight, Training, and Clinical Standards a. Review the structure and effectiveness of medical direction, clinical oversight, and quality assurance programs. b. Evaluate training standards, continuing education requirements, and certification compliance for all EMS personnel. c. Provide recommendations to strengthen medical oversight, training consistency, and clinical governance to ensure alignment with evidence-based care practices. 6. Unit Workload and Utilization Analysis a. Conduct a detailed workload analysis for all EMS units, assessing response frequency, unit hour utilization (UHU), and peak-demand periods. b. Identify areas of over- or under-utilization and their operational or financial impacts. c. Recommend workload balancing strategies that enhance reliability, reduce fatigue, and maintain operational readiness. 7. Clinical and Operational Performance Evaluation a. Assess patient care quality, clinical performance metrics (e.g., cardiac arrest survival, stroke/STEMI outcomes, pain management), and adherence to treatment protocols. b. Review incident data, QA/QI findings, and operational outcomes to identify areas for clinical and operational improvement. c. Incorporate performance indicators that align with community risk, population health, and patient outcomes. City Council 12 — 14 3/3/2026 S. Compliance and Accreditation Review a. Evaluate compliance with applicable standards and guidelines, including: NFPA 1710, CAAS, NEMSIS, and State EMS regulations. b. Assess the City's ground emergency medical transportation service provider's readiness and suitability for pursuing national accreditation or recertification through CAAS or a similar body. c. Provide guidance on developing policies, documentation, and performance systems required for compliance and accreditation readiness. 9. Improvement Recommendations and Strategic Planning a. Develop actionable recommendations to enhance service delivery, system reliability, and patient outcomes. b. Prioritize recommendations by operational impact, cost, and feasibility, distinguishing between short-term and long-term strategies. c. Include resource deployment options, staffing adjustments, training enhancements, and technology improvements to support continuous quality improvement. 10. Policy Integration and Implementation Framework a. Recommend policy updates or new policy areas that align with best practices and regulatory standards. b. Develop an implementation roadmap for the recommended strategies, including responsible parties, timelines, and performance monitoring metrics. c. Provide guidance for integrating the SOC findings into broader departmental strategic and master planning initiatives. 11. Final Report and Presentation a. Produce a comprehensive written report detailing all analyses, findings, and recommendations. b. Provide supporting visual materials including: GIS maps, Coverage models, Workload charts, and Performance dashboards. c. A presentation of the written reporting may be asked of the awarded vendor,pending executive team direction. Subsequently, also identify potential fiscal constraints and opportunities in order to achieve strategic goals and objectives with recommendations for any additional funding sources not already being captured. Identify impacts on existing and future funding streams (including grants). OPTIONAL SCOPE OF SERVICES: A Community Risk Analysis/Standards of Cover (SOC) analysis to formulate recommendations for appropriate staffing and deployment of firefighting resources consistent with local, state and national best practices. This analysis will develop a comprehensive assessment of the City's station locations, deployment models, staffing, fire risks using historical data, and the City's occupancy list (e.g. land use, population density, occupancy type, construction class,target hazards, infrastructure, etc.), as well as other resources and special operations in accordance with NFPA 1710/1720,the study shall include analysis of: a. Fire suppression incidents, City Council 12 — 15 3/3/2026 b. Technical rescue, c. Hazardous materials response, d. Firefighter injuries, e. Fire dollar loss, f. Fire Risk Assessment data, g. Most recent deployment of fire companies and apparatus. Travel expenses shall not be subject to reimbursement under this Optional Scope of Services. City Council 12 — 16 3/3/2026 EXHIBIT B COMPENSATION City Council 12 — 17 3/3/2026 DELIVERABLE System Overview and Baseline Assessment $ 17,958 Deployment and Staffing Strategies $ 14,949 Coverage Modeling and Geographic Analysis $ 10,643 Performance Metrics and Benchmarking $ 7,128 Oversight, Training, and Clinical Standards $ 5,742 Unit Workload and Utilization Analysis $ 7,348 Clinical and Operational Performance Evaluation $ 9,092 Compliance and Accreditation Review $ 4,307 Improvement Recommendations and Strategic Planning $ 2,871 Policy Integration and Implementation Framework $ 4,785 Final Report and Presentation $ 7,871 Total Project Cost Not To Exceed $ 92,694 Optional Scope of Services - Fire Standards of Coverage Community Risk Analysis/Standards of Coverage Analysis $ 48,200 Total Project Cost Exclusive of Travel Total NTE without 10% Contingency $ 140,894 Total NTE plus I% 154,983.40 City Council 12 — 18 3/3/2026 EXHIBIT C INSURANCE REQUIREMENTS City Council 12 — 19 3/3/2026 INSURANCE REQUIREMENTS Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code l (any auto), with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of$1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. 3. Workers' Compensation (WC): as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than$1,000,000 per accident,policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. 4. Professional Liability (PL): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: • City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant's CGL and AL policies, with respect to any liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, equipment, and personnel furnished in connection with such work or operations. • Consultant's Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of Consultant's CGL, AL, and WC policies which arise from work performed by Consultant under this Agreement. • For any claims related to this contract, Consultant's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. • A severability of interest provision must apply for all the additional insureds, ensuring that City Council 12 — 20 3/3/2026 Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. • Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium. • Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Treasury& Customer Services Division), 20 Civic Center Plaza, Santa Ana, CA 92701, M-15, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than AXII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements,including limits,based on the nature of the risk,prior experience, insurer, coverage, or other special circumstances. City Council 12 — 21 3/3/2026 PWWAG Standards of Coverage Agreement - CAO signed and PWWAG signed Final Audit Report 2026-02-13 Created: 2026-02-13 By: Kristin Andrade(kandrade@santa-ana.org) Status: Signed Transaction ID: CBJCHBCAABAAquK_wET2KNtexb_Nx80fChlwmhbQmNpK "PWWAG Standards of Coverage Agreement - CAO signed and PWWAG signed" History Document created by Kristin Andrade (kandrade@santa-ana.org) 2026-02-13-0:54:57 AM GMT Document emailed to Alexander Trinidad (atrinidad@santa-ana.org) for signature 2026-02-13-0:55:22 AM GMT Email viewed by Alexander Trinidad (atrinidad@santa-ana.org) 2026-02-13-1:07:52 AM GMT Document e-signed by Alexander Trinidad (atrinidad@santa-ana.org) Signature Date:2026-02-13-1:21:47 AM GMT-Time Source:server Agreement completed. 2026-02-13-1:21:47 AM GMT I y ounce 12 — 22 3/3/2026 Information Technology www.santa-ana.org/IT Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 3, 2026 TOPIC: SolarWinds Maintenance and Support Renewal AGENDA TITLE Purchase Order Contract to CDW Government LLC for SolarWinds Maintenance and Support Renewal (Specification No. 26-009) (Non-General Fund) RECOMMENDED ACTION Award Purchase Order Contract to CDW Government LLC, for SolarWinds Maintenance and Support Renewal for a three-year term, beginning December 18, 2025 and expiring December 17, 2028, in a total amount not to exceed $101,570. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Information Technology (IT) Department is responsible for the management, support, and operational integrity of the City's two primary data centers located at City Hall and the Santa Ana Police Department (SAPD). Together, these facilities house the City's most critical technology infrastructure and represent the largest concentration of network, server, and computer systems that enable essential municipal services and daily operations. SolarWinds is an IT infrastructure monitoring and management platform that provides centralized visibility into an organization's networks, servers, applications, databases, and cloud services. It continuously monitors system performance, availability, and health, alerting IT staff to issues before they impact business operations. The platform aggregates performance metrics, logs, and alerts into a single dashboard, allowing teams to quickly identify bottlenecks, outages, and security or configuration problems. The City has been using the Solar Winds platform for more than 20 years and purchases the subscription through a value-added reseller that provides maintenance and support. CDW-G, a value-added reseller, has been providing the software to the City since 2023. City Council 13 — 1 3/3/2026 SolarWinds Maintenance and Support Renewal March 3, 2026 Page 2 Santa Ana Municipal Code, Section 2-807(d), authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The Sourcewell Agreement No. 121923-CDW with CDW Government LLC (Exhibit 1), for technology products and services was awarded as a result of open, competitive bidding and meets the City's requirement. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding is available in current FY 2025-26 budget. Funding for subsequent fiscal years will be included in proposed budgets for City Council consideration. Fiscal Year Accounting Unit Fund Accounting Unit— Amount -Account No. Description Account No. Description 2025-26 10920140-66511 Information Network & $30,664 Technology Telecommunications— Computer Software Subscriptions 2026-27 10920140-66511 Information Network & $33,910 Technology Telecommunications— Computer Software Subscriptions 2027-28 10920140-66511 Information Network & $36,996 Technology Telecommunications— Computer Software Subscriptions Total $101,570 EXHIBIT(S) 1. Sourcewell/CDW Agreement Submitted By: Jack Ciulla, Chief Technology Innovations Officer Approved By: Alvaro Nunez, City Manager City Council 13 — 2 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW Sourcewell "-rlll Solicitation Number: RFP #121923 CONTRACT This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and CDW Government LLC, 230 N. Milwaukee Avenue, Vernon Hills, IL 60061 (Supplier). Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada. Sourcewell issued a public solicitation for Technology Products and Services with Related Solutions from which Supplier was awarded a contract in Category 1. Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts (Participating Entities). 1. TERM OF CONTRACT A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below. EXPIRATION DATE AND EXTENSION. This Contract expires February 27, 2028, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances. B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract. Rev. 3/2022 1 City Council 13 — 3 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW 2. EQUIPMENT, PRODUCTS, OR SERVICES A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract. All Equipment and Products provided under this Contract must be new and the current model. Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity's site. This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed. B. WARRANTY. 1. Product Warranty. Supplier is not the manufacturer of the Products purchased by Participating Entities hereunder and the only warranties offered are those of the manufacturer, not Supplier or its Affiliates. In purchasing the Products, the Participating Entity relies on the manufacturer's specifications only and not on any statements or images that may be provided by Supplier or its Affiliates. SUPPLIER HEREBY EXPRESSLY DISCLAIMS ALL WARRANTIES EITHER EXPRESS OR IMPLIED RELATED TO PRODUCTS, INCLUDING BUT NOT LIMITED TO ANY WARRANTY OF TITLE ACCURACY, MERCHANTABILITY, OR FITNESS FOR A PARTICULAR PURPOSE, WARRANTY OF NONINFRINGEMENT, OR ANY WARRANTY RELATING TO THIRD PARTY SERVICES. THE DISCLAIMER CONTAINED IN THIS PARAGRAPH DOES NOT AFFECTTHE TERMS OF ANY MANUFACTURER'S WARRANTY. Supplier, and its dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. 2. Services Warranty. Supplier warrants that the Services will be performed in a good and workmanlike manner. Participating Entity's sole and exclusive remedy with respect to this warranty will be at the sole option of Supplier to either (a) use its reasonable commercial efforts to reperform any Services not in substantial compliance with this warranty or (b) refund amounts paid by the Participating Entity related to the portion of the Services not in substantial compliance; provided in each case Participating Entity notifies Supplier in writing within thirty (30) business days after performance of the applicable Services. This warranty is voided if the Services are altered by anyone other than Supplier or any of its affiliates or its or their personnel. Participating Entity shall be solely responsible for reconstructing data (including but not limited to data located on disk files and memories) and software that may be lost or damaged or corrupted during the performance of Services. 3. Third-Party Services. Certain services, such as extended warranty service by manufacturers, are sold by Supplier as a distributor or sales agent ("Third Party Services"). In the case of Third- Party Services, the third party will be the party responsible for providing the services to the Participating Entity and the Participating Entity will look solely to the third party for any loss, Rev. 3/2022 2 City Council 13 — 4 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW claims or damages arising from or related to the provision of such Third-Party Services. Any amounts, including, but not limited to, taxes, associated with Third-Party Services which may be collected by Supplier will be collected solely in the capacity as an independent sales agent. 4. Cloud Services. It is acknowledged that Participating Entities are receiving the Cloud Services directly from the Cloud Service Provider pursuant to the Clod Service Provider's standard terms and conditions, or such other terms as agreed upon by Participating Entities and the Cloud Service Provider ("Cloud Services Terms and Conditions"). Accordingly, it shall consider the Cloud Service Provider to be the contracting party and the Cloud Service Provider shall be the party responsible for providing the Cloud Services to Participating Entities and shall look solely to the Cloud Service Provider for any loss, claims, or damages arising from or related to the provision of such Cloud Services. C. DEALERS, AND DISTRIBUTORS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier's authorized dealers, or distributors relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most current information. 3. PRICING All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier's Proposal. When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity's requested delivery location. Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase. A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities in accordance with Supplier's Return Policy, which is available at: https:Hwebobjects2.cdw.com/is/content/CDW/cdw/on-domain-ca/help-centre/cdw-global- returns-policy.pdf. Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Rev. 3/2022 3 City Council 13 — 5 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW Products with conforming Equipment and Products that are acceptable to the Participating Entity. Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition. Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products. B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity. C. HOT LIST PRICING. At anytime during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract. When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below. Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities. 4. PRODUCT AND PRICING CHANGE REQUESTS Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator. At a minimum, the request must: • Identify the applicable Sourcewell contract number; • Clearly specify the requested change; • Provide sufficient detail to justify the requested change; • Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and • Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged. Rev. 3/2022 4 City Council 13 — 6 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference. 5. PARTICIPATION, CONTRACT ACCESS,AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities. The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity's authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity's use of this Contract is at the Participating Entity's sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source. Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract. B. PUBLIC FACILITIES. Supplier's employees maybe required to perform work at government- owned facilities, including schools. Supplier's employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws. 6. PARTICIPATING ENTITY USE AND PURCHASING A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract. Rev. 3/2022 5 City Council 13 — 7 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW Supplier's acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity. B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional commercial terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract. C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement. D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events: 1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or 2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity's requirements. E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity's order will be determined by the Participating Entity making the purchase. 7. CUSTOMER SERVICE A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for: • Maintenance and management of this Contract; Rev. 3/2022 6 City Council 13 — 8 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW • Timely response to all Sourcewell and Participating Entity inquiries; and • Business reviews to Sourcewell and Participating Entities, if applicable. B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information. 8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made). The Report must contain the following fields: • Participating Entity Name (e.g., City of Staples Highway Department); • Participating Entity Physical Street Address; • Participating Entity City; • Participating Entity State/Province; • Participating Entity Zip/Postal Code; • Participating Entity Contact Name; • Participating Entity Contact Email Address; • Participating Entity Contact Telephone Number; • Sourcewell Assigned Entity/Participating Entity Number; • Item Purchased Description; • Item Purchased Price; • Sourcewell Administrative Fee Applied; and • Date Purchase was invoiced/sale was recognized as revenue by Supplier. B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities as indicated in Question #70 of its Proposal. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee. The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in Question #70 of the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Rev. 3/2022 7 City Council 13 — 9 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW Payments should note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above "Attn: Accounts Receivable" or remitted electronically to Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter. Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract. In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract's expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date. 9. AUTHORIZED REPRESENTATIVE Sourcewell's Authorized Representative is its Chief Procurement Officer. Supplier's Authorized Representative is the person named in the Supplier's Proposal. If Supplier's Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing. 10.AUDIT,ASSIGNMENT,AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. Sourcewell may not conduct such an audit more than one time per twelve month period during the term, and will provide thirty day advance written notice of the audit to Supplier. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract. B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld.Any prohibited assignment will be invalid. C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties. D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the Rev. 3/2022 8 City Council 13 — 10 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties. E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern. F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership,joint venture, or any other relationship such as master-servant, or principal-agent. 11. INDEMNITY AND HOLD HARMLESS; LIMITATION OF LIABILITY Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any third-party claims or causes of action, including attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees which results in (i) injury or death to person(s) or tangible personal property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Service has been used according to its specifications. Sourcewell's responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law. Supplier shall pass through to the Participating Entity all end user indemnity protections provided by the Equipment and/or Product manufacturer. EXCEPT FOR INSTANCES OF GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, UNDER NO CIRCUMSTANCES, AND NOTHWITHSTAN DING THE FAILURE OF ESSENTIAL PURPOSE OF ANY REMEDY SET FORTH HEREIN, WILL SUPPLIER, ITS AFFILIATES OR ITS SUPPLIERS, SUBCONTRACTORS OR AGENDT BE LIABLE FOR ANY INCIDENTAL, INDIRECT, SPECIAL, OR CONSEQUENTIAL DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, BUSINESS REVENUES OR SAVINGS AND LOSS, DAMAGE OR CORRUPTION OF DATA OR SOFTWARE, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITIES OF SUCH DAMAGES OR IF SUCH DAMAGES ARE OTHERWISE FORESEEABLE. EXCEPT IN THE EVENT OF GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, SUPPLIER'S AGGREGATE LIALITY HEREUNDER WILL NOT EXCEED THE TOTAL DOLLAR AMOUNT PAID BY SUPPLIER TO SOURCEWELL IN ADMINISTRATIVE FEES UNDER THIS CONTRACT DURING THE PRECEDING TWENTY-FOUR (24) MONTH PERIOD. Rev. 3/2022 9 City Council 13 — 11 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW 12. GOVERNMENT DATA PRACTICES Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract. 13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY 1. Grant of License. During the term of this Contract: a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell's relationship with Supplier. b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier's trademarks in advertising and promotional materials for the purpose of marketing Supplier's relationship with Sourcewell. 2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in advertising and promotional materials for the purpose of marketing the Parties' relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees. 3. Use, Quality Control. a. Neither party may alter the other party's trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos. b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's trademarks only in good faith and in a dignified manner consistent with such party's use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated. 4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell's written directions. 5. License to Software. All rights in software resold pursuant to this Contract will remain with the applicable licensor. Participating Entity's rights to use such Rev. 3/2022 10 City Council 13 — 12 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW software are contained in the applicable license agreement between the Participating Entity and the licensor. 6. License to Work Product. Participating Entity's rights to Work Product (meaning materials and other deliverables to be provided or created individually or jointly in connection with the Services, including but not limited to all inventions, discoveries, methods, processes, formulae, ideas, concepts, techniques, know- how, data, designs, models, prototypes, works of authorship, computer programs, proprietary tools, methods of analysis, and other information whether or not capable of protection by patent, copyright, trade secret, confidentiality, or other proprietary rights, or discovered in the course of performance of this Contract, that are embodied in such work or materials) will be upon payment in full a non-transferable, non-exclusive, royalty-free license to use such Work Product solely for Participating Entity's internal use. Participating Entity obtains no ownership or other property rights thereto. Participating Entity agrees that Supplier may incorporate intellectual property created by third parties into the Work Product and that Participating Entity's right to use such Work Product may be subject to the rights of and limited by agreements with such third parties. B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract. C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract. D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services. 14. GOVERNING LAW,JURISDICTION,AND VENUE The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota. 15. FORCE MAJEURE Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party's reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default. Rev. 3/2022 11 City Council 13 — 13 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW 16. SEVERABILITY If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed. 17. PERFORMANCE, DEFAULT,AND REMEDIES A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows: 1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties. 2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue. 3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed. B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default: 1. Nonperformance of contractual requirements, or 2. A material breach of any term or condition of this Contract. The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may: • Exercise any remedy provided by law or equity, or • Terminate the Contract or any portion thereof, including any orders issued against the Contract. 18. INSURANCE Rev. 3/2022 12 City Council 13 — 14 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and limits of insurance not less than the following: 1. Workers'Compensation and Employer's Liability. Workers' Compensation: As required by any applicable law or regulation. Employer's Liability Insurance: must be provided in amounts not less than listed below: Minimum limits: $500,000 each accident for bodily injury by accident $500,000 policy limit for bodily injury by disease $500,000 each employee for bodily injury by disease 2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office ("ISO") Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract. Minimum Limits: $1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury $2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate 3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent. Minimum Limits: $1,000,000 each accident, combined single limit 4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer's Liability, Commercial General Liability, and Commercial Automobile. Minimum Limits: $2,000,000 Rev. 3/2022 13 City Council 13 — 15 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW 5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Supplier will maintain coverage for all claims the Supplier may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Supplier's professional services required under this Contract. Minimum Limits: $2,000,000 per claim or event $2,000,000—annual aggregate 6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on, or included in, another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier's security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data —including but not limited to, confidential or private information, transmission of a computer virus, or denial of service. Minimum limits: $2,000,000 per occurrence $2,000,000 annual aggregate Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default. B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract. C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to include Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier's commercial general liability insurance policy with respect to liability arising out of activities, "operations," or "work" performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds. Rev. 3/2022 14 City Council 13 — 16 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors. E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention. 19. COMPLIANCE A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold. B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities. 20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing. Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time. 21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER UNITED STATES FEDERAL AWARDS OR OTHER AWARDS Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the Rev. 3/2022 1s City Council 13 — 17 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to "federal" should be interpreted to mean the United States federal government. The following list only applies when a Participating Entity accesses Supplier's Equipment, Products, or Services with United States federal funds. A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of"federally assisted construction contract" in 41 C.F.R. § 60- 1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated herein by reference. B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of$2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions. C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of$100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5). Rev. 3/2022 16 City Council 13 — 18 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award meets the definition of"funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of$150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above. F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. Rev. 3/2022 17 City Council 13 — 19 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352). H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed. I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition. K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier's discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier's personnel for the purpose of interview and discussion relating to such documents. L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring Rev. 3/2022 18 City Council 13 — 20 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval. N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user. 0. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a Participating Entity. P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments. Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested. R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism. S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216. T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322. 22. CANCELLATION Rev. 3/2022 19 City Council 13 — 21 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days' written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier's Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation. Sourcewell CDW Government LLC DocuSigned by.:l EPW6DocuSigned by: -".�/� E By: COFD2A139D06489.. By: 7E5503A3787848D . Jeremy Schwartz Dario Bertocchi Title: Chief Procurement Officer Title: Vice President Contract Operations 3/13/2024 1 9:46 PM CDT 3/13/2024 1 2:12 PM PDT Date: Date: Rev. 3/2022 20 City Council 13 — 22 3/3/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC RFP 121923 - Technology Products and Services with Related Solutions Vendor Details Company Name: CDW Government LLC 230 N. Milwaukee Ave Address: Vernon Hills,IL 60061 Contact: Debb Atnip Email: debb.atnip@cdw.com Phone: 214-729-9078 HST#: 36-4230110 Submission Details Created On: Tuesday October 31,2023 11:16:38 Submitted On: Monday December 18,2023 12:20:13 Submitted By: Debb Atnip Email: debb.atnip@cdw.com Transaction#: ca649e7b-2159-475b-8908-c8f54b878ee1 Submitter's I Address: 136.226.85.102 Bid Numb(W)RApDgIMb 13 — 23 Vendor Name: CDWW3Wl§ment LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Specifications Table 1: Proposer Identity&Authorized Representatives General Instructions (applies to all Tables)Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the question does not apply to you (preferably with an explanation). Line Question Response" Item 1 Proposer Legal Name (one legal entity only): CDW Government LLC (In the event of award, will execute the resulting contract as "Supplier") 2 Identify all subsidiary entities of the Proposer CDW Government LLC (CDWG) is a leading multi-brand provider of technology whose equipment, products, or services are solutions to public sector customers. CDW Canada is a leading provider of included in the Proposal. technology solutions for business, government, education, and healthcare in Canada. Both CDWG and CDW Canada are wholly owned subsidiaries of CDW LLC (CDW). 3 Identify all applicable assumed names or DBA CDW Government names of the Proposer or Proposer's subsidiaries in Line 1 or Line 2 above. 4 Provide your CAGE code or Unique Entity Unique Entity Identifier: PHZDZ8SJ5CM1 Identifier (SAM): 5 Proposer Physical Address: 230 N. Milwaukee Avenue, Vernon Hills, IL 60061 " 6 Proposer website address (or addresses): www.cdwg.com 7 Proposer's Authorized Representative (name, Dario Bertocchi title, address, email address & phone) (The Vice President, Contract Operations representative must have authority to sign 230 N. Milwaukee Ave the "Proposer's Assurance of Compliance" on Vernon Hills, IL 60061 behalf of the Proposer and, in the event of Dario.Bertocchi@cdw.com award, will be expected to execute the 203.851.7049 resulting contract): 8 Proposer's primary contact for this proposal Debb Atnip (name, title, address, email address & phone): Manager, Education Capture and Growth 11555 Westlawn Ln Frisco, TX 75033 Debb.Atnip@cdw.com 214.729.9078 9 Proposer's other contacts for this proposal, if Freda Hill any (name, title, address, email address & Senior Manager, Proposals phone): 230 N. Milwaukee Ave Vernon Hills, IL 60061 Fredira@cdw.com 312.705.5582 Table 2: Company Information and Financial Strength Line Question Response- Item 10 Provide a brief history of your company, CDW LLC (CDW) was founded in 1984 and is currently ranked 166 on the Fortune including your company's core values, 500 with multi-national capabilities. CDW is a leading multi-brand complete business philosophy, and industry longevity technology solution and services provider to business, government, education, and related to the requested equipment, products healthcare organizations in the United States, Canada, and the United Kingdom, with or services. approximately 15,000 coworkers, more than 250,000 active customer accounts, and $24 billion in net sales in 2022. CDW is ranked No. 4 on CRN's 2023 Solution Provider 500 list, a ranking of the largest IT solution providers in North America by revenue. A technology-neutral company with more than three decades of experience building extensive relationships throughout the industry, CDW offers a product portfolio with more than 100s of thousands of technology offerings covering all original equipment manufacturers, software publishers, cloud & service providers (OEMs). CDW provides products and solutions through its sales and service delivery teams, with Bid NumtQt)RAZYMb 13 - 24 Vendor Name: CDWW3W anent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC almost 6,000 customer-facing coworkers, including more than 2,000 field sellers, highly skilled technology specialists, and advanced service delivery engineers. In 1998, CDW recognized the need to build specialized sales and technical teams to support the unique needs of the federal, state and local government, education, and healthcare markets. CDW created a wholly owned subsidiary, CDW Government LLC (CDWG) which today has more than 1,500 inside and field account managers supporting public customers across the nation. Broken out by customer end-markets, our account teams cover state and local government, K-12, higher education, or healthcare to ensure they understand customer priorities, specialized solutions, and desired outcomes. In 2003, CDW expanded its footprint to offer the same capabilities for business, government, education, and healthcare customers throughout Canada. In 2023, CDW Canada was recognized as the #1 Canadian Solution Provider of the Year on Channel Daily News' Top 100 Solution Providers list for the 9th year in a row. CDWG and CDW Canada have experienced a highly successful partnership with Sourcewell through its current Technology Solutions contract. Our growth under the incumbent Sourcewell contract was consistently outpaced by real sales, outpaced our forecasts, fueled by increased Sourcewell Member adoption and increased sales engagement. CDW's combined strength through its e-procurement integration systems, world- renowned logistics practices, and consistent ease of purchase experience allow us to reduce procurement complexity, helping customers get what they need when they need it, with the least number of steps possible. Core Values: CDW's code of business conduct and ethics, the CDW Way Code, sets forth the standards of behavior necessary to ensure we live up to our values. These are the values we use to guide our behavior toward each other, our customers, our partners, and our communities. The CDW Way Code directs that: We run our business with passion and integrity. We empower others to do their jobs. We keep our commitments. We treat others with respect. We resolve conflict directly. We listen. We include stakeholders in the decision process. We live our "philosophies of success" every day. We make things happen. Business Philosophy: CDW's strong customer focus is reflected in our core philosophy, the CDW Circle of Service, which means that everything we do — including sales, product and partner management, operations, marketing, technology services, coworker services, information technology, and finance and legal — revolves around the customer. Our Philosophies of Success include: It's only good if it's win/win. Good luck many times comes disguised as hard work. People do business with people they like. Perfection is unattainable. If you strive for perfection, you'll achieve excellence. Pay attention to your weaknesses. If you dwell on your successes, you will suffocate on your weaknesses. Success means never being satisfied. Our objective is to have companies view us as a valued extension of their IT staffs. We seek to achieve this goal by providing superior customer service through our large and experienced sales and service delivery teams. Our market research teams work with a third-party research firm to measure and track customer loyalty and satisfaction through periodic customer surveys. Survey feedback is used by senior leadership to create action and development plans for continuous improvement. Commitment to Diversity: CDW takes a comprehensive approach to diversity, equity, and inclusion (DEI). We are deliberate and focused on creating a culture where our dedication to our values of trust, connection and commitment are evident and where belonging is an everyday experience for all our coworkers, customers, business partners and communities. CDW is committed to embracing and fostering diverse thinking, inclusive behaviors, and equal opportunity across our global operations. For our coworkers, we strive to attract diverse talent, create opportunities for advancement and professional growth, and provide a sense of inclusion and belonging where everyone can be their authentic self. Our Business Resource Groups bring coworkers together around topics that matter and empower them to make an impact on our culture. Through workshops, informal discussions, and other forums, CDW leaders learn best practices for cultivating DEI. Townhalls and similar events bring coworkers together for conversations about DEI and belonging. And our organization-wide education and awareness platform cultivates awareness to help Bid NumtQt)RAZYMb 13 - 25 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC coworkers understand their role in our culture. In our supply chain, we are committed to maintaining an industry-leading business diversity program — our spend with small and diverse businesses totaled $3.5 billion in 2022 and more than $24 billion since the program's inception in 2007. We have achieved membership in the Billion Dollar Roundtable, an exclusive group of U.S.-based companies that have procured more than $1 billion annually from minority- and women-owned business on a first-tier basis. In our communities, we have focused our social impact commitments around digital equity to help close the digital divide. Our social impact approach empowers coworkers, partners, and stakeholders to create sustainable and equitable change in the world. Environmental Responsibility: CDW has long been conscious of our impact on the environment especially regarding our energy consumption, and we have taken significant steps to effectively manage our consumption of resources and lessen our environmental impact. Given CDW's role in the technology sector as a leading multi-brand technology solutions provider, our greatest opportunities to impact the environment lie in collaborating with our supply chain and working with our partners and customers to help them achieve their environmental goals. This includes continuing to expand our offering of sustainable and socially responsible technology products and solutions. We also regularly evaluate the efficiency of our use of natural resources. We seek to identify and address opportunities to improve by reducing waste to landfill through enterprise-wide recycling initiatives, implementing innovative packaging solutions, and integrating principles of environmental responsibility throughout our business. In 2022, CDW was recognized by EcoVadis with a silver sustainability rating for having a top- tier sustainability management system, finishing among the top 25 percent of companies scored. CDW is committed to supporting the circular economy and responsible consumption through materials efficiency and a reduction in waste to landfill. While we have a wide variety of recycling and reuse programs across our office and warehouse facilities, our largest impact is in two areas: reducing distribution center waste from packaging and other materials and managing electronic waste. In addition to addressing packaging waste and electronic waste, our other efforts include: Use of digital documentation when possible and recycling shredded paper documents when used Recycling and composting of cafeteria waste Elimination of plastic bottles from vending machines in our offices and warehouses Elimination of single-use plastic cups Company-wide internal toner cartridge recycling program Recyding centers on each floor of our office locations Recycling chutes for certain materials at our distribution centers Collaboration across procurement functions to reduce the need for consumable supplies and increase recycling possibilities across our offices Global Social Impact: CDW makes technology work so people can do great things. When it comes to the impact we have on our communities, we know greatness happens when everyone has equitable opportunities. We work to build coworker pride through community involvement, reducing barriers to participate and offering equitable social impact benefits. This includes: 8 hours paid time off per year to volunteer in the community. Coworkers have used this time to support more than 1,400 diverse nonprofit organizations worldwide. Matching gifts programs up to $2,000 per coworker per year. CDW has contributed more than $1 million in matching contributions through our donor-advised fund. Coworkers are encouraged to give to the nonprofit or charity of their choosing to participate in the Matching Gift Program. CDW's Legacy Excellence Program is a coworker-led program created in partnership with the Thurgood Marshall College Fund. CDW's Legacy Excellence Program supports Historically Black Colleges and Universities (HBCUs) and HBCU student scholars through investing in technology and providing leadership fellowships, scholarships, experiences, education, and career opportunities. Business Resource Groups provide professional development, informal mentoring, and networking opportunities to more than 3,700 coworker members in the U.S. and Canada and a forum for coworkers to build awareness, celebrate their affinity area, collaborate, and provide business perspective on diversity and inclusion initiatives at CDW. Our eight North American Business Resource Groups, each with a unique focus, are open to all U.S. and Canadian coworkers and are briefly described below: Alliance for Business Leading Equality (ABLE) advocates and educates for an accessible environment for all. Black Excellence Unlimited (BeU) provides resources and development Bid NumtQt)RAZYMb 13 — 26 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC opportunities to help achieve excellence with a positive impact on our coworkers, customers, and communities. Business Resource Alliance Valuing Equality (BRAVE) members work to assemble the building blocks for LGBTQ+ inclusion, connection, and potential for impact within CDW. Business Resource Inclusion and Diversity Group for Everyone (BRIDGE) seeks to foster connections and mentorships across CDW for coworkers from all roles and walks of life. Hispanic Organization for Leadership & Achievement (HOLA) helps foster professional development and community involvement in support of the professional growth and multiracial nature of Latin Americans. Military & Allies Resource Council (MARC) seeks to develop and support coworkers who are serving or have served our country and those who support them to strengthen connections through community. Pan Asian Council (PAC) members work to build a diverse community that enables personal and professional development opportunities for Pan Asian coworkers. Women's Opportunity Network (WON) aims to promote an environment where women succeed at all levels personally and professionally. Unite BRG - UNITE is a CDW Canada Business Resource Group (BRG) designed to foster meaningful human connections, with a priority on professional development, community engagement and diversity, equity & inclusion. Bid NumtQt)RAZYMb 13 - 27 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 11 What are your company's expectations in the CDWG's Sourcewell Technology Solutions contract has a history of success and event of an award? growth, and we expect nothing less with the award of Sourcewell's next generation contract for Technology Products and Services with Related Solutions. We expect to see continued growth and adoption of this Sourcewell contract as technology solutions and services become more important than ever to help public entities achieve their missions. We forecast the contract revenue to grow at a faster pace than our 5-year compounded annual growth under the incumbent contract. Working together with our strategic partners, across business units and practice areas within CDW, and in collaboration with Sourcewell, we envision unparalleled success through the delivery of technology solutions and services to meet and exceed the needs of Sourcewell Members today, tomorrow, and well into the future through growth, collaboration, and partnership. Growth Actively engage with CDWG's Contract Growth and Success team to help increase understanding and use by Sourcewell Members and CDWG sales teams through the implementation of customizable flyers, topical webinars, and recurring training. Sourcewell Member adoption via customer-specific, stretch agreements is a key part of our growth strategy. Align with CDWG business development managers from across state and local government, K-12, and Higher Education, in areas of historically low engagement or adoption, to drive improved outcomes for these Sourcewell Members. Drive continued collaboration between Canoe Procurement Group of Canada and CDW Canada to identify and engage new customers, while expanding contract use with current customers. Identify opportunities to highlight the Sourcewell contract as a viable alternative to Sourcewell Members generating their own solicitations for complex solutions Collaboration Working together, Sourcewell Members and CDWG will continue to increase revenue and adoption of the contract amongst Sourcewell Members. In addition, we will partner with Sourcewell to determine strong Sourcewell Member adopters, outside of CDWG's existing customer set for an introduction. Creation of co-branded marketing and Sourcewell Member engagement through collaborative presentations, online articles, and podcasts for the U.S. and Canada. Partnership As one of the longest-tenured Sourcewell vendors and one of the largest in terms of revenue volume, CDWG provides access to extensive resources. We actively participate in support of Sourcewell with regular leadership and operational meetings, attendance and engagement at H2O, Sourcewell's annual vendor conference, and participation on the Vendor Advisory Board. Mandi Maricque, Senior Program Manager within CDWG's Program Management team, continues as Sourcewell's primary point of contact. Her knowledge and understanding of Sourcewell combined with her expertise and background in contracts administration, contributes to a win-win for Sourcewell and CDW-G. Working with Sourcewell, Mandi executes Sourcewell Member initiatives such as collecting data for BuySourcewell, co-developing messages and training materials, and leveraging Sourcewell resources and programs to further educate and support Sourcewell Members. Anup Sreedharan, Senior Manager, Program Sales, will continue his engagement as a member of Sourcewell's Vendor Advisory Board as well as primary liaison with CDWG senior leadership. Bid NumtQt)RAZYM 3 13 — 28 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 12 Demonstrate your financial strength and Sourcewell can be confident that CDWG — a subsidiary of CDW LLC, a publicly- stability with meaningful data. This could owned Fortune 500 company which trades under the ticker symbol "CDW" on the include such items as financial statements, NASDAQ Stock Exchange — has the financial strength and stability to support SEC filings, credit and bond ratings, letters Sourcewell Members today and throughout the life of this contract. of credit, and detailed reference letters. Upload supporting documents (as applicable) CDW posted record net sales of $24 billion in 2022, a 14 percent increase from in the document upload section of your then-record 2021 sales of $21 billion, with excellent profitability. Each profit response. category — gross profit, Non-GAAP net income, and Non-GAAP net income per share, increased 20 percent or more. As seen below, net sales for CDW have increased steadily over the past six years. 2022: $24.0 billion 2021: $21.0 billion 2020: $18.5 billion 2019: $18.0 billion 2018: $16.2 billion 2017: $14.8 billion Overall, CDW has realized a 10 percent Net Sales Compound Annual Growth Rate (CAGR) over the past five years, and a 13 percent Non-GAAP operating income (NGOI) Compound Annual Growth rate over the same period. We believe the primary factor ensuring our financial stability and separating us from our competitors is our balanced approach to business. We do not rely solely on any one segment, customer, partner, technology, or solution. In our U.S. business, which represents approximately 90 percent of our revenues, we currently have five dedicated business units — corporate, small business, government, education, and healthcare — each of which generated $1.9 billion or greater in Net Sales in 2022. Net Sales to customers in the U.K. and Canada combined generated $2.9 billion in 2022. In addition, 2022 saw Net Sales of more than $1.5 billion from each of our five largest vendor partners. Our sales span multiple categories including Notebooks/Mobile Devices (26 percent), Miscellaneous Hardware (19.9 percent), Software (15.5 percent), Network and Communications Products (11.5 percent), Services (7.8 percent), Audio/Video (7.5 percent), Enterprise and Data Storage (5.8 percent), and Desktops (5.4 percent). In November 2022, our Board of Directors approved an 18 percent increase in our annual dividend — the ninth consecutive annual increase since our June 2013 Initial Public Offering (IPO). And in February 2023, our Board authorized $750 million for share repurchases. Since our IPO our dividend has increased ten-fold and we have returned more than $5.5 billion to stockholders through share repurchases and dividends. We have uploaded copies of our last four (2019-2022) annual 10-K reports to provide a thorough accounting of our financial health. CDW files a 10-K as required by law, which, along with our complete financial portfolio, is posted on our website. 13 What is your US market share for the CDW had total net sales in 2022 of approximately $24 billion, which represents a 5 solutions that you are proposing? percent share of its approximately $460 billion addressable overall market in the U.S., U.K., and Canada. We do not explicitly detail U.S. market share; however, it is similar to the share of the overall market. CDW's net sales in the U.S. in 2022 were $20.8 billion. 14 What is your Canadian market share for the CDW Canada's net sales in 2022 was $1.4 billion, which represents a 2 percent solutions that you are proposing? share of its approximately $77 billion addressable market in Canada. CDW had total net sales in 2022 of approximately $24 billion, which represents a 5 percent share of its approximately $460 billion addressable market in the U.S., U.K., and Canada. 15 Has your business ever petitioned for As of the date of submission, neither CDW nor CDWG has never filed a petition bankruptcy protection? If so, explain in detail. for bankruptcy protection. Bid NumtQt)RAZYM 3 13 — 29 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 16 How is your organization best described: is CDWG answers a),If your company is best described as a distributor/dealer/reseller it a manufacturer, a distributor/dealer/reseller, (or similar entity), provide your written authorization to act as a or a service provider? Answer whichever distributor/dealer/reseller for the manufacturer of the products proposed in this RFP. question (either a) or b) just below) best If applicable, is your dealer network independent or company owned? applies to your organization. a) If your company is best described as CDWG and CDW Canada — both wholly owned subsidiaries of CDW LLC — are a distributor/dealer/reseller (or similar entity), leading multi-brand provider of information technology solutions to business, provide your written authorization to act as a government, education, and healthcare customers. Our broad array of products and distributor/dealer/reseller for the manufacturer services range from hardware and software to integrated IT solutions such as of the products proposed in this RFP. If security, cloud, hybrid infrastructure and digital experience. CDWG and CDW applicable, is your dealer network Canada are authorized resellers for more than 1,000 original equipment independent or company owned? manufacturers, publishers, and service providers. A full listing of our brands can be b) If your company is best described as found at https://www.cdwg.com/content/cdwg/en/brand.htmi. a manufacturer or service provider, describe your relationship with your sales and service While we are best described as a reseller, we are also a service provider with force and with your dealer network in extensive offerings detailed in this response. delivering the products and services proposed in this RFP. Are these individuals your employees, or the employees of a third party? Bid NumtQt)RAZYMb 13 — 30 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 17 If applicable, provide a detailed explanation CDWG holds all applicable unique state business license and tax certificates and outlining the licenses and certifications that follows all applicable laws to successfully transact business contemplated by the are both required to be held, and actually RFP across the U.S. and Canada. held, by your organization (including third parties and subcontractors that you use) in CDWG has been International Organization for Standardization (ISO) certified since pursuit of the business contemplated by this 2001 with a mature, well-defined Quality Management Systems (QMS) that includes RFP. continued compliance to the following ISO Standards: ISO 9001:2015, ISO 14001:2015, ISO/IEC 20243, ISO 27001:2013, and ISO 28000:2007. The following is a summary of the scope of CDW's ISO certifications and areas of compliance across our organization to benefit all our customers: ISO 9001:2015 — Quality Management System: Sales, configuration, and support of computer and related technology within both of CDW's Configuration Centers. ISO 14001:2015 — Environmental Management System: The environmental activities related to product/service management, inventory control, shipping, returns management, and receiving for computers and related technologies, excluding the office, cafeterias, and the lessee area. ISO/IEC 20243 — Information Technology: Complies with the requirements in the Open Trusted Technology Provider Standard (O-TTPS). ISO 27001:2013 — Information Security Management System: Provision of product sales to CDW customers, including all backbone functions and support of computer and related technology. ISO 28000:2007 — Supply Chain Security Management System: The planning, delivery and oversight of secure supply chain management and supporting activities in the U.S. CDWG undergoes annual third-party audits to demonstrate compliance with multiple regulatory and compliance frameworks including: AICPA Service Organization Control Reports, formerly SAS 70 Reports (AIPCA SOC) Control Objectives for Information and Related Technology (COBIT 5) European Union, General Data Protection Regulation (EU GDPR) Health Insurance Portability and Accountability (HIPAA) IT Infrastructure Library (ITIL) National Institute of Standards and Technology (NIST) Payment Card Industry (PCI) Level 1 And finally, CDWG complies with periodic audits to maintain Managed Service Provider designation including: Amazon Web Services (AWS) Google Cloud Platform (GCP) Microsoft Azure With the most recent internal survey, CDWG coworkers hold more than 15,000 technology and process certifications, including: IT Infrastructure Library (ITIL) Level 4: Foundation, Managing Professional, Strategic Leader, and Master Level Lean Six Sigma: White Belt, Yellow Belt, Green Belt, and Black Belt Project Management Institute (PMI): Project Management Professional (PMP), Risk Management Professional (RMP), Program Management Professional (PgMP), and Certified Associate in Project Management (CAPM) SCRUM: Certified Scrum Master, and Certified Scrum Product Owner CDWG employs a dedicated Vendor Accreditations Coordinator (VAC) responsible for monitoring coworker technical and vendor sales certifications in line with our manufacturer partner accreditations. The VAC is part of our Vendor Alliances Department, with named Vendor Managers for all major OEMs. The VAC uses vendor reports and internal tracking tools to execute gap analysis, create qualification road mappings, and monitor certifications and status. Bid NumtQt)RAZYMb 13 - 31 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 18 Provide all "Suspension or Debarment" CDWG holds all applicable unique state business license and tax certificates and information that has applied to your follows all applicable laws to successfully transact business contemplated by the organization during the past ten years. RFP across the U.S. and Canada. CDWG has been International Organization for Standardization (ISO) certified since 2001 with a mature, well-defined Quality Management Systems (QMS) that includes continued compliance to the following ISO Standards: ISO 9001:2015, ISO 14001:2015, ISO/IEC 20243, ISO 27001:2013, and ISO 28000:2007. The following is a summary of the scope of CDW's ISO certifications and areas of compliance across our organization to benefit all our customers: ISO 9001:2015 — Quality Management System: Sales, configuration, and support of computer and related technology within both of CDW's Configuration Centers. ISO 14001:2015 — Environmental Management System: The environmental activities related to product/service management, inventory control, shipping, returns management, and receiving for computers and related technologies, excluding the office, cafeterias, and the lessee area. ISO/IEC 20243 — Information Technology: Complies with the requirements in the Open Trusted Technology Provider Standard (O-TTPS). ISO 27001:2013 — Information Security Management System: Provision of product sales to CDW customers, including all backbone functions and support of computer and related technology. ISO 28000:2007 — Supply Chain Security Management System: The planning, delivery and oversight of secure supply chain management and supporting activities in the U.S. CDWG undergoes annual third-party audits to demonstrate compliance with multiple regulatory and compliance frameworks including: AICPA Service Organization Control Reports, formerly SAS 70 Reports (AIPCA SOC) Control Objectives for Information and Related Technology (COBIT 5) European Union, General Data Protection Regulation (EU GDPR) Health Insurance Portability and Accountability (HIPAA) IT Infrastructure Library (ITIL) National Institute of Standards and Technology (NIST) Payment Card Industry (PCI) Level 1 And finally, CDWG complies with periodic audits to maintain Managed Service Provider designation including: Amazon Web Services (AWS) Google Cloud Platform (GCP) Microsoft Azure With the most recent internal survey, CDWG coworkers hold more than 15,000 technology and process certifications, including: IT Infrastructure Library (ITIL) Level 4: Foundation, Managing Professional, Strategic Leader, and Master Level Lean Six Sigma: White Belt, Yellow Belt, Green Belt, and Black Belt Project Management Institute (PMI): Project Management Professional (PMP), Risk Management Professional (RMP), Program Management Professional (PgMP), and Certified Associate in Project Management (CAPM) SCRUM: Certified Scrum Master, and Certified Scrum Product Owner CDWG employs a dedicated Vendor Accreditations Coordinator (VAC) responsible for monitoring coworker technical and vendor sales certifications in line with our manufacturer partner accreditations. The VAC is part of our Vendor Alliances Department, with named Vendor Managers for all major OEMs. The VAC uses vendor reports and internal tracking tools to execute gap analysis, create qualification road mappings, and monitor certifications and status. Table 3: Industry Recognition & Marketplace Success Line Question Response" Item 19 Describe any relevant industry awards or Over more three decades in business, CDW has been consistently recognized for recognition that your company has received our excellence within the industry as well as creating a positive and successful in the past five years workplace culture. Below is a selection of recognition received by CDW since 2019: 2023 (as of November): Named to inaugural World's Best Companies list — TIME Recognized as part of World's Best Employers list — Forbes Recognized as a 2024 Best Places to Work in IT — Foundry's Computerworld Named among 2023 Best Places to Work, Best Large Places to Work, Chicago — Built In Recognized as one of America's most JUST Companies — JUST Capital Recognized among America's Top Corporations for Women's Business Enterprises — Women's Business Enterprise National Council (WBENC) Bid NumtQt)RAZYMb 13 — 32 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Named among Best Employers for Diversity and Best Employers for New Graduates — Forbes Ranked #4 on CRN's 2023 Solution Provider 500 list for 2023 — CRN, a brand of The Channel Company Ranked #10 ranking out of 501 premier managed service providers (MSPs) for 2023 — Channel Futures Earned a top score of 100 for 2023 — Disability Equality Index (DEI) Ranked #37 in the Global Top 100 IT Vendors list for 2022 — Gartner CDW and CEO Chris Leahy awarded the CEO Excellence in Gender Equity and Diversity Award — Women Business Collaborative Honored with Corporate Champion Award — 1871 Recognized as part of World's Best Employers list — Forbes CDW Canada named Top Solution Provider of the Year — Channel Daily News CDW received Channel Innovation Award — Channel Daily News 2022 Named in list of the Best Places to Work in 2022 for large U.S. companies — Glassdoor Employees' Choice Awards Named one of the Best Places to Work for Disability Inclusion — 2022 Disability Equality Index® Ranked on 2022 MSP 501— Channel Futures Selected for 2022 list of World's Best Employers — Forbes Named to World's Top Female-Friendly Companies list — Forbes Highlighted as part of annual Best Companies for Women list — Fairygodboss Named to the 2022 Best for Vets: Employers list — Military Times Named to 2022 Best of the Best Top Veteran-Friendly Companies list — U.S. Veterans Magazine Ranked #11 of 100 companies for ESG reputation as part of the 2022 RepTrak 100 ESG rankings — Nasdaq Ranked 9th among large organizations on the Best Places to Work in IT list — Foundry's Computerworld Received Global Customer Value Leadership Award — Frost & Sullivan CDW Canada named Top Solution Provider of the Year on the Top 100 Solution Providers list — Channel Daily News 2021 Named in list of the Best Places to Work in 2021 for large U.S. companies — Glassdoor Employees' Choice Awards Named to list of America's Best Employers for 2021 — Forbes Named as a 2022 Best Places to Work in IT — IDG's Insider Pro and Computerworld CDW Canada named Top Solution Provider of the Year on the Top 100 Solution Providers list — Channel Daily News 2020 Named as a 2021 Best Places to Work in IT — IDG's Insider Pro and Computerworld Named a Culture Champion — MIT Sloan Management Review and Glassdoor Culture 500. CDW Canada named Top Solution Provider of the Year on the Top 100 Solution Providers list — Channel Daily News. 2019 CDW achieved membership in the Billion Dollar Roundtable (BDR), joining an exclusive group of U.S.-based companies that have procured more than $1 billion annually from minority- and women-owned businesses on a first-tier basis. Named to Future 50 — Fortune Named as a 2020 Best Places to Work in IT — IDG's Insider Pro and Computerworld Earned a perfect score of 100 on the Corporate Equality Index — Human Rights Campaign Foundation Named a Best for Vets Employer — Military Times Recognized as one of the Best Companies for Women in 2019 — Fairygodboss Ranked No. 5 on the 2019 edition of the Solution Provider 500 — CRN CDW Canada named the No. 2 Solution Provider of the Year, and Scalar, a CDW Company, the Top Storage Provider of the Year — Canada's Channel Daily News Received an Employees' Choice Award — Glassdoor Named one of America's Most JUST Companies for 2020 — Forbes and JUST Capital Recognized in Military Friendly Employers list — VIQTORY Recognized as one of the Top 60 Veteran and Military-Friendly Employers in 2020— Recruitics Named in list of the Best Places to Work in 2020 for large U.S. Bid NumtQt)RAZYMb 13 — 33 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC companies — Glassdoor Employees' Choice Awards CDW Canada named Top Solution Provider of the Year on the Top 100 Solution Providers list — Channel Daily News. 20 What percentage of your sales are to the Below we have provided the percentage of sales for CDW along with its governmental sector in the past three years subsidiaries, CDWG, and CDW Canada, related to the government sector over the past three years. 2022 CDW: 10.8% CDWG: 37% CDW Canada: 10.6% 2021 CDW: 10.4% CDWG: 26% CDW Canada: 9% 2020 CDW: 16.1% CDWG: 30% CDW Canada: 9.4% 21 What percentage of your sales are to the Below we have provided the percentage of sales for CDW along with its education sector in the past three years subsidiaries, CDWG, and CDW Canada, related to the education sector over the past three years. 2022 CDW: 15.2% CDWG: 42% CDW Canada: 5.2% 2021 CDW: 19.7% CDWG: 50% CDW Canada: 6% 2020 CDW: 18.7% CDWG: 42% CDW Canada: 6.6% Bid NumtQt)RAZYMb 13 - 34 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 22 List any state, provincial, or cooperative CDWG and CDW Canada actively participate in state, provincial, and cooperative purchasing contracts that you hold. What is purchasing organizations across Public Sector. Neither CDWG nor CDW Canada, the annual sales volume for each of these as a practice, share individual cooperative contracts sales information. A contracts over the past three years? representative listing of organizations and contracts is below. CDWG: Alabama Joint Purchasing (ALJP) BuyQ National Charter School Contract California Department of General Services (DGS) Laptops/Desktops California IT in Education Association (CITE) Google Workspace CaISAVE Central Indiana Education Services Center (CIESC) County of Riverside — Microsoft E&I Cooperative Services Educational Service Commission of NJ (ESCNJ) Fairfax County Hardware and Software Florida Technology Refresh Program — Seminole State College Illinois Public Higher Education (IPHEC) Internet 2 Consortium Iowa Board of Regents Massachusetts Statewide Contracts — ITS75, ITC73, ITT72, ITS78 Michigan Computing Program (MMCP) Mid-South Independent School Business Officers (MISBO) Midwestern Higher Education Compact (MHEC) Midwestern Higher Education Compact (MHEC) Massachusetts NASPO ValuePoint Audio Video Equipment and Supplies Cloud Solutions Software Value Added Reseller (SVAR) New York City Department of Education (NYC DOE) New York Office of General Services (NY OGS) Omnia Partners Pennsylvania Education Purchasing Program for Microcomputers (PEPPM) Regional Education Media Centers (REMC) Association of Michigan School Project for Utility Rate Reduction (SPURR) Texas Department of Information Resources (DIR) The Association of Educational Purchasing Agencies (AEPA) The Interlocal Purchasing System (TIPS) The Quilt US Educational Technology Purchasing Alliance (USETPA) Wisconsin Counties Association (WCA) CDW Canada: Ontario Education Collaborative Marketplace (OECM) End-User Computing Devices and Services Software License Products and Related Services Networking Products and Related Services Vulnerability Assessment and Penetration Testing Services HealthPRO Contract for the Supply of Clinical Procedure Carts Healthcare Materials Management Services (HMMS) End User Computing Devices and Related Technologies Kinetic GPO RFSO Contract Information Technology Solutions Focused Education Resources End User Computing Devices (EUCD) Agreement IT Professional Services Agreement Ontario Ministry of Public and Business Service Delivery IT Security Products & Services University of Toronto Supply of Apple Products Agreement BCNET IT Professional Services Roster for Cybersecurity Core & Edge Switches - Juniper IT Professional Services Roster for Network Services IT Professional Services Roster for Infrastructure Services Government of British Columbia IT Services Vendor of Record Contracts held by OEM partners under which CDW Canada is enabled: Centre d'Aquisitions Gouvernementales (CAG) Lenovo Infrastructure Agreement Cybera Networking Agreement 23 List any GSA contracts or Standing Offers CDWG holds GSA Schedule 70, Contract 47QTCA18D004K, open to all federal and Supply Arrangements (SOSA) that you and civilian agencies, state and local agencies, and public schools in the U.S. hold. What is the annual sales volume for Annual sales volume for the past three full years are as follows: each of these contracts over the past three years? 2022: $16,157,839.15 2021: $19,423,532.00 2020: $16,483,017.34 Bid NumtQt)RAZYMb 13 - 35 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Table 4: References/Testimonials Line Item 24. Supply reference information from three customers who are eligible to be Sourcewell participating entities. Entity Name* Contact Name* Phone Number* Hamilton County Schools David McNish, E-Rate/Tech Purchasing Admin 423.498.6593 Ohio State University Jen March-Wackers, Executive Director, IUC Purchasing 614.688.2289 Group San Diego Sheriff's Department Ashish Kakkad, Chief Technology Officer 858.692.9089 Table 5: Top Five Government or Education Customers Line Item 25. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three years. Entity Name Entity Type'' State/ Scope of Work" Size of Transactions* Dollar Volume Past Three Province Years Government Government New York-NY Complete CDW Technology Ranging from single, $250MN- $500MN Catalog Offering Covers hundred-dollar transactions Category 1, 2 and 3 offerings to enterprise-wide multi- million dollar solutions Education Education New York-NY Chromebooks and Accessories; Ranging from single, $100MN to $250MN Device Refresh; AV Solutions hundred-dollar transactions and Installation; Print; to enterprise-wide multi- Server/Storage; Professional million dollar solutions Development; Classroom Furniture; Charging Carts; and Software Solutions Government Government Pennsylvania- Complete CDW Technology Ranging from single, $193,086,528 PA Catalog Offering Covers hundred-dollar transactions Category 1, 2 and 3 offerings to enterprise-wide multi- million dollar solutions Education Education Illinois-IL Building Automation Solutions; Ranging from single, $146,619,213 Software Solutions; AV Solutions hundred-dollar transactions and Installation; Server/Storage; to enterprise-wide multi- Print; Endpoint Security; million dollar solutions Chromebooks and Accessories; Device Refresh; Windows Devices; Charging Carts; and Professional Development Government Government South Carolina- Complete CDW Technology Ranging from single, $142,166,726 SC Catalog Offering Covers hundred-dollar transactions Category 1, 2 and 3 offerings to enterprise-wide multi- million dollar solutions Table 6: Ability to Sell and Deliver Service Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your response should address in detail at least the following areas: locations of your network of sales and service providers,the number of workers(full-time equivalents) involved in each sector,whether these workers are your direct employees(or employees of a third party), and any overlap between the sales and service functions. Line Question Response' Item Bid Numl:Qt)RAZYMb 13 — 36 Vendor Name: CDWW3W irlent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 26 Sales force. CDWG provides a sales force that is segmented to specifically support the unique needs and challenges of Sourcewell Members in business segments including nonprofit, federal government, state and local government, K-12 education, and higher education. A breakdown of our U.S. sales force is as follows: Nonprofit: We are a technology solutions partner to more than 5,000 nonprofit organizations. 50+ dedicated nonprofit strategists and advisors 20+ nonprofit technology specialists Federal Government: We are the largest reseller serving federal agencies. We are a technology partner to defense, intelligence, and civilian agencies with more than two decades of experience. CDWG is also a trusted integrator of National Security Agency (NSA) Commercial Solutions for Classified (CSfC) program. 299 federal-focused account professionals State and Local Government: We are a technology solutions and services provider to state and local governments, public libraries, and first responders. 202 dedicated account professionals K-12: We are a partner and advisor to more than 15,000 schools including public, private, charter, and parochial. 400 dedicated K-12 account professionals 12 strategists and learning environment advisors made up of former educators, administrators, chief technology officers, and instructional technologists 3 education ambassadors covering state departments of education, K-12, and higher education 8 professional development experts 10 Esports specialists Higher Education: We serve more than 2,800 institutes of higher education including large public university systems, small private schools, technical and trade schools, and community colleges. 198 dedicated account specialists Headquartered in Vernon Hills, Illinois, CDW has 53 offices throughout the U.S. and Canada where CDWG and CDW Canada sales force support Sourcewell Members. Beyond our executive office and Eastern distribution center in Vernon Hills, Illinois, and our Western distribution center in North Las Vegas, Nevada, our U.S. offices are located in: Tempe, Arizona; Glendale, Irvine, and San Diego, California; Centennial, Colorado; Shelton, Connecticut; Washington D.C.; Boca Raton and Tampa, Florida; Chicago, Elk Grove, and Rosemont, Illinois; Carmel, Indiana; West Des Moines, Iowa; Overland Park, Kansas; Columbia and Crofton, Maryland; Detroit and Grand Rapids, Michigan; Bloomington, Minnesota; St. Louis, Missouri; Omaha, Nebraska; Holmdel and Cherry Hill, New Jersey; Liverpool and Pittsford, New York; Charlotte, Greensboro, and Raleigh, North Carolina; Cincinnati, Cleveland, and Columbus, Ohio; Portland, Oregon; Greenville, South Carolina; Sioux Falls, South Dakota; Nashville, Tennessee; Austin, Houston, Plano, and San Antonio, Texas; Midvale, Utah; McLean, Virginia; Bellevue and Seattle, Washington; and Appleton, Madison, and Milwaukee, Wisconsin. CDW Canada has 9 regional offices, located in Calgary, Edmonton, Montreal, Ottawa, Etobicoke (HQ), Toronto, Vancouver, Victoria, and Winnipeg, with 900+ Sales and Service Professionals. Market coverage is segmented by solutions including, cloud platforms, networking and digital workspace, modern data center, partner management, and managed services. CDW Canada currently works with more than 4,500 actively-buying public sector customers. Presently, there are more than 50 account managers and more than 20 field account executives comprised of advanced technology account executives and enterprise account executives catering to the public sector. Bid NumtQt)RAZYMb 13 - 37 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 27 Dealer network or other distribution As a leading multi-brand provider of technology solutions and services, CDWG methods. partners with more than 1,000 original equipment manufacturers (OEMs) and publishers to help ensure customers receive the right technology solution at the right time for the right outcome. Our two distribution centers — Central Distribution Center in Illinois and Western Distribution Center in Nevada — have a combined space of nearly one million square feet with a combined workforce of 570 coworkers. Working 24 hours a day, five days a week, our distribution centers operate more than 5 miles of conveyors feeding a tip-tray sortation system. Our logistics capabilities result in exceptional delivery outcomes for our customers: 94 percent of orders placed by sales shipping within 24 hours; 98 percent bin accuracy rate with product/quantity correct; and 99.3 percent shipment accuracy rate — all contributing to more than 24 complete inventory turns annually. We receive, on average, more than 100,000 units daily via more than 40 tractor trailers with an average value of $20M and proudly boast of our receipt-to-stock time of less than 2 hours. Outbound numbers are equally notable with almost 100,000 units loaded onto more than 30 outbound trailers daily. Nearly all the 3,500 inbound customer returns are processed at Central Distribution Center, with 95 percent of those processed in 24 hours. CDW also maintains facilities in Canada with more than 900 coworkers and can deliver anywhere in the country. We attribute this to our strategic relationships with the industry's top distributors, with locations in Toronto, Mississauga, Calgary, and Vancouver. CDW Canada enjoys proprietary logistics programs with these distributors — which are made available only to CDW Canada customers. CDW Canada has access to more than $500 million in inventory through our distribution partner. 28 Service force. CDWG offers full-stack engineering services teams to help accelerate innovation, enhance customer experience, and optimize collaboration while also delivering agility and cost efficiencies. More than 3,000 coworkers worldwide are focused on our integrated technology solutions, including: 1,000 solution architects 2,000 expert engineers 300 software engineers Our service professionals are deployed into all segments. Our focus on technology is demonstrated by more than 15,000 technology and process certifications attained by our coworkers. Sourcewell Members can access support for our services at our 53 offices throughout the U.S. and Canada. Our U.S. offices include Tempe, Arizona; Glendale, Irvine, and San Diego, California; Centennial, Colorado; Shelton, Connecticut; Washington D.C.; Boca Raton and Tampa, Florida; Chicago, Elk Grove, and Rosemont, Illinois; Carmel, Indiana; West Des Moines, Iowa; Overland Park, Kansas; Columbia and Crofton, Maryland; Detroit and Grand Rapids, Michigan; Bloomington, Minnesota; St. Louis, Missouri; Omaha, Nebraska; Holmdel and Cherry Hill, New Jersey; Liverpool and Pittsford, New York; Charlotte, Greensboro, and Raleigh, North Carolina; Cincinnati, Cleveland, and Columbus, Ohio; Portland, Oregon; Greenville, South Carolina; Sioux Falls, South Dakota; Nashville, Tennessee; Austin, Houston, Plano, and San Antonio, Texas; Midvale, Utah; McLean, Virginia; Bellevue and Seattle, Washington; and Appleton, Madison, and Milwaukee, Wisconsin. CDW Canada has 9 regional offices, located in Calgary, Edmonton, Montreal, Ottawa, Etobicoke (HQ), Toronto, Vancouver, Victoria, and Winnipeg. Along with our local branches, we have a network of more than 1,200 services professionals and a fast-growing network of trusted service and solutions partners all trained to follow the same consistent approach, processes, methodologies, and professional manner of CDW-badged engineers — to ensure Sourcewell Members receive the full attention and resources they deserve. With an eye to future demands and increasing complexities of technology, we have expanded our available services through strategic acquisitions that have magnified our presence as a leading solutions provider. Over the past five years, the following acquisitions have further enabled us to solve increasingly interconnected and complex technology challenges: On February 1, 2019, CDW Canada completed the acquisition of Scalar Decisions Inc., a leading IT solutions provider in Canada. This strategic acquisition expanded our CDW Canada solutions and services portfolio, extended our in-market presence across Canada, and enhanced the value that we deliver to our customers. In October of 2019, CDW acquired Aptris, Inc. (Aptris), a distinguished IT Bid NumtQt)RAZYMb 13 — 38 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC service management solutions provider and ServiceNow Elite Partner. ServiceNow is a leader in IT service management and digital workflow platform space and is increasingly being used by our customers to drive digital transformation across their organizations. Aptris' talent and expertise further expanded CDW's services capabilities in this fast-growing segment of the IT market and enhanced the value that we can deliver to our customers. In July of 2020, CDW acquired IGNW, a leading provider of cloud-native services, software development and data orchestration capabilities. The acquisition expanded CDW's cloud-native professional services and deepened its technical skillset. In December 2020, CDW acquired assets of Aeritae, a ServiceNow Elite Partner and Southern Dakota Solutions, a specialist in IT Asset Management design and implementation. The acquisition further strengthened CDW's services capabilities and deepened its consulting expertise. In March of 2021, CDW acquired Amplified IT, a leading education-focused consultancy that brings a blend of technical skills and knowledge to the K12 and Higher Education markets. The acquisition enhanced CDW's services and solutions capabilities in education. In August of 2021, CDW acquired Focal Point Data Risk, a leading provider of cybersecurity services with customers across a diverse set of industries. The acquisition accelerated CDW's platform for world-leading identity and access management, cybersecurity consulting, and talent development business. In December of 2021, CDW acquired Sirius Computer Solutions, Inc. (Sirius), a leading provider of secure, mission-critical technology-based solutions. Sirius' services and solutions capabilities in key growth areas, including hybrid infrastructure, security, digital and data innovation, and cloud and managed services enhance the breadth and depth of CDW's services and solutions offerings. As of February 21, 2023, CDW acquired Locus Recruiting LLC (Locus), an experienced consulting team specializing in information security, cloud computing, networking, and infrastructure. The acquisition has accelerated CDW's services capabilities and deepened its consulting expertise. As of June 6, 2023, CDW acquired Enquizit, an experienced provider of AWS cloud services that solve customer challenges and deliver meaningful outcomes through innovative technical solutions. The acquisition has provided additional capabilities to the CDW Public Sector Cloud Services Practice and enables CDW to accelerate its public sector customers' cloud strategies. Bid NumtQt)RAZYMb 13 — 39 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 29 Describe the ordering process. If orders Sourcewell Members place their orders with CDWG directly through Rubi, our online will be handled by distributors, dealers or customer portal. We also accept orders via e-procurement , Purchase Order (email, others, explain the respective roles of the fax, U.S. mail), leasing, financing, and credit cards. Proposer and others. Authorized users use their Rubi account on www.cdw.com to purchase products quickly and easily. Rubi's cart and checkout features enable users to: Quickly add items to their cart for purchase Save time on re-orders Share shopping carts with colleagues Estimate shipping costs with the Shipping Calculator option before checking out Standard Checkout: Users select shipping, billing, and payment options as they go through the checkout process. From the shopping cart page a user can: Add more items to the cart Adjust quantities Save the cart for future purchase Save the cart as a bundle that can be re-purchased Email the cart to a colleague Create a standard quote Check out using the standard checkout feature Custom Catalogs: Sourcewell Members can view and purchase from CDW's entire online catalog of products on www.cdw.com, or a designated Administrator can create customized catalogs with specific product offerings from which users may purchase. The Administrator can assign rights to specific catalogs to specific groups of users, making it easy for users to select approved products. The Custom Catalogs feature lets the Administrator efficiently create catalogs using one or more established rules. These rules determine what products to include in a catalog based on a variety of criteria including part numbers, past purchases, company favorites, approved products, contracts, or search criteria. Order Status: The Order Status feature of the Rubi portal provides complete order status information with time saving links. This feature enables users to: View all recent orders (from the past month to as far back as three years) Search for a specific order by P.O. number, order number, purchaser, or purchase date View order and invoice details Filter orders according to any of the following criteria: Cancelled All Items Shipped Some Items Shipped Not Yet Shipped Backordered Item(s) Processing Orders View individual shipment details and tracking information Add mobile number to get delivery SMS text message notifications Print a copy of a packing list or original invoice Repurchase a past order Download a report to Microsoft Excel with all open orders Initiate a product return 30 Describe in detail the process and The foundation of CDWG's customer service program is the account team, including procedure of your customer service dedicated account managers who are the first point of reference for any questions or program, if applicable. Include your issues a customer faces. Sourcewell Members have easy access to their account response-time capabilities and manager through email, phone, text, or online chat. commitments, as well as any incentives that help your providers meet your stated As a backup to their account team, Sourcewell Members have access to CDWG service goals or promises. customer relations, technical support, and site support via online chat, email, and phone from Monday through Friday during the following hours: Orders, Quotes & Availability Online Chat: 8 a.m. to 7 p.m. CT Email (cdwsales@web.cdw.com): Reply within 24 hours Phone (800.800.4239): 7 a.m. to 7 p.m. CT Status, Returns & Billing Online Chat: 7 a.m. to 6 p.m. CT Email (CustomerRelations@web.cdw.com): Reply within 24 hours Phone (866.782.4239): 7 a.m. to 9 p.m. CT Sign In, Password & Settings Online Chat: 7 a.m. to 6 p.m. CT Email (e-account@web.cdw.com): Reply within 24 hours Phone (888.239.7270): 7 a.m. to 6 p.m. CT Technical Support Bid NumtQt)RAZYMb 13 - 40 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Online Chat: 7 a.m. to 7 p.m. CT Email (support@cdw.com): Reply within 24 hours Phone (800.383.4239): 7 a.m. to 6 p.m. CT Managed Services Support Email (CDW-ECC@cdw.com): Reply within 24 hours Phone (866.239.7270): 7 a.m. to 6 p.m. CT Customer relations representatives complete a 6to 8-week training program upon hire, ensuring quality and consistency across the department. We source candidates with customer service experience and a dedicated trainer provides individual and group training. We offer career paths within this department, helping us retain talent and experience. Escalation Plan CDWG's unyielding focus on customer satisfaction empowers all coworkers with a detailed communication plan, clear escalation path, and issue resolution guidelines and practices to address customer issues and concerns. Should an account manager be unable to resolve any issue, they can escalate promptly, first to their sales manager, then to their sales director, on their vice president, and above. At each step, additional resources are engaged, and data is collected as needed. Sourcewell Members can rest assured that each situation is carefully reviewed and identified promptly to ensure rapid and complete resolution. Following resolution of escalated issues, root cause analysis exercises help determine cause and, when necessary, identify preventative measures such as training or system edits that can be put into place promptly. Post-sales escalations, such as tracking lost packages, submitting claims to carriers, and closing the loop on any Return Merchandise Authorizations (RMAs) and dispatching replacements for damaged or defective products, etc., are resolved through CDWG's customer relations representatives. Customer relations supervisors execute reviews on all customer relations representatives' activity at the end of the day to ensure customer issues are handled promptly and thoroughly. Customer relations Quality Analysts review 20 cases per customer relations representative per month to monitor quality metrics, identify and share best practices, and suggest updates to processes or training. Customer Service Metrics Excellence in customer service is a top priority for CDW. We have quality controls and metrics in place to ensure high quality standards across the organization. We track and monitor a variety of service metrics and ratios daily to ensure we provide continuous, high-quality customer service. We adjust and evaluate process changes, as needed, when we see increased volume of a particular issue. Loyal customers are the backbone of our business. CDW understands that loyalty hinges upon the quality of the end-to-end experience with us. Since 2000, with our Customer Feedback Program, we issue a semi-annual survey which gathers experiential information on customer-facing departments including shipping, customer relations, and the customer's Sales team. Customers assess key touch points and high-level company characteristics. Customers are selected on a random basis to participate in the surveys. If a customer provides a response that is ranked poor or fair, a specialist from CDW's Quality Assurance team will contact the customer to determine the reason for their unsatisfactory response and offer additional action to rectify the problem. We also issue weekly surveys to provide real-time feedback that assist new customers and those with fewer employees. As a testament to our dedication to customer service, CDW is a past winner of the Forrester Groundswell Award for 13213 Listening. Recent results based on a percentage of Excellent/Very Good ratings show: Overall Performance Account Manager: 85 percent Customer Service Staff: 82 percent Delivery Process: 81 percent "Scale: Excellent, Very Good, Good, Fair, Poor 31 Describe your ability and willingness to CDWG is willing and able to provide our products and services to Sourcewell provide your products and services to participating entities in the U.S. In addition, we have the capabilities to support those Sourcewell participating entities in the entities should they have international needs, such as colleges and universities with United States. global campuses. We operate from four international hubs, and each year export to more than 150 countries. 32 Describe your ability and willingness to CDWG is willing and able to provide our products and services to Sourcewell provide your products and services to participating entities in Canada. As with our U.S. offerings, we offer support to those Sourcewell participating entities in Canada. that may have international locations and needs. Bid NumtQt)RAZYMb 13 - 41 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 33 Identify any geographic areas of the United There are no geographic areas of the United States or Canada that CDWG is States or Canada that you will NOT be unable to support. fully serving through the proposed contract. 34 Identify any Sourcewell participating entity CDWG is proud to serve all participating entity sectors served through the current sectors (i.e., government, education, not-for- and proposed contract, including customers in the government, education, and not-for- profit) that you will NOT be fully serving profit sectors. through the proposed contract. Explain in detail. For example, does your company have only a regional presence, or do other cooperative purchasing contracts limit your ability to promote another contract? 35 Define any specific contract requirements Participating entities in Hawaii, Alaska, and in U.S. Territories have full access to or restrictions that would apply to our CDWG technology solutions and services with no specific contract requirements or participating entities in Hawaii and Alaska restrictions. and in US Territories. Table 7: Marketing Plan Line Question Response Item Bid NumtQt)RAZYMb 13 - 42 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 36 Describe your marketing strategy for CDWG understands and appreciates Sourcewell's vision to 'provide leading solutions that promoting this contract opportunity. empower community success.' CDWG has dedicated marketing teams that align with our Upload representative samples of your public sector business units that develop and execute demand-generation marketing marketing materials (if applicable) in strategies and programs. The marketing team leverages marketing technologies to create the document upload section of your virtual events, emails, and digital campaigns designed to build awareness, develop response. customer engagement, and generate demand for products and services by nurturing leads to conversation. With contract-specific targeted strategies, combined with industry-standard best practices, actions, and activities, CDWG delivers a comprehensive contract marketing and support plan positioning us to serve Sourcewell Members across the U.S. and Canada. Actions already in place for our current Sourcewell Technology Catalog Contract will continue uninterrupted, for compounding benefit. Our contract marketing strategy includes advertising and cobranding efforts, event attendance and support, publications and social media, purposeful contract launch, and focused contract growth and success efforts, each of which are detailed below. Advertising and Cobranding. A holistic marketing strategy focuses on the solution capabilities of CDWG's Sourcewell portfolio of products and services. We work with internal and external marketing teams to profile CDWG and partner-delivered technology products, services, and solutions. Custom contract and portfolio flyers are created for all business units and include detailed contract benefits and CDWG contact information. Event Attendance and Support. CDWG sponsors, attends, and presents at national, statewide, and local events focused across the Public Sector— Federal Government, State and Local Government, K-12 and Higher Education, and Public Safety, with audience- specific messaging, training, and education opportunities. We proudly display our Sourcewell materials and engage with customers to help them see the value of our contract solutions. A representative sample of large events where we market Sourcewell includes: Future of Education Technology Conference (FETC); EDUCAUSE; National Association of Education Procurement (NAEP) — National and Regional, State-based Digital Government Summits; National Sheriffs Association (NSA); National Police Association (NPA); and the International Society for Technology in Education (ISTE) Publications and Social Media. CDWG partners with industry experts to publish sector-specific online and hardcopy magazines for State Government (StateTech), K-12 (EdTech Focus on K-12), and Higher Education (EdTech Focus on Higher Education). These publications deliver relevant content via print, blog, video case studies, and e- newsletters on topics including classroom, cloud, data center, hardware, software, security, and services. Working with our marketing teams, we will identify opportunities to profile Sourcewell Members' path to success with current challenges and solutions. Focused Contract Growth and Success Efforts. Dedicated resources from CDWG Strategic Programs oversee outcome-based actions and activities to support continued growth and success for our Sourcewell portfolio. Actions and impact are tracked across sales and customer engagement. CDWG Strategic Programs is actively engaged with developing and delivering customer-facing webinars on myriad topics, including by not limited to cyber and physical security, esports, professional services, wireless solutions, and more. The team also develops topical marketing campaigns across business units, analyzes customer spend (high, midrange, and low) to tailor customer outreach messages, and works with internal teams to ensure the CDWG Sourcewell Member webpages are maximized. Bid NumtQt)RAZYMb 13 - 43 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 37 Describe your use of technology and To help enhance marketing effectiveness, the Marketing team has developed digital digital data (e.g., social media, programs that include digital events and campaigns that resonate with target audiences to metadata usage) to enhance drive higher engagement and optimize coordinated marketing and sales efforts. CDWG marketing effectiveness. uses Twitter, Facebook, and Linkedln as additional avenues for marketing, education, updates, and general communication with Sourcewell Members. Active social media helps users stay informed with links, posts, and articles of interest in the way that they choose to receive information. CDWG employees are educated on and encouraged to be active in social media; our Social Squad pushes customized content of interest to and through social media outlets including relevant articles, emerging technology news, information on available contracts and upcoming events in customer-specific markets. The Marketing team actively track and reports digital engagement. We also provide Sourcewell Members with access to CDW's curated information repository with more than 2,000 entries and counting across topics including cloud, data analytics, data center, digital workspace, hardware, networking, security, services, and software. Sourcewell Members may be directed to CDW's Research Hub (www.cdw.com/content/cdw/en/research-hub.htmi) stocked with meaningful and timely information delivered in the form of articles, interviews, step-by-step instructions, product information and comparison sheets, and presentations to help more clearly define a solution available through Sourcewell. Authored by our subject matter experts, articles help customers navigate and digest the overwhelming amount of data that comes at them every day as they work to define and understand technology solutions and services. Using tools like Kronologic — enabling AI-powered meeting scheduling — allows CDWG to tailor messages to Sourcewell Members by customer set, topic, solution, and even time of the year. Messages include access to the dedicated account manager's calendar, which allows Sourcewell Members to schedule meetings at their convenience. Kronologic takes the guess work out of scheduling and even sends reminders and updates. A recent CDW Kronologic campaign enabled 800 meetings for 200 account managers in one week. 38 In your view, what is Sourcewell's role A key role for Sourcewell in promoting contracts arising from this RFP is maintaining an in promoting contracts arising out of up-to-date website including detailed contract and contract information. This provides an this RFP? How will you integrate a easy way for Sourcewell Members to understand the contract offerings as well as connect Sourcewell-awarded contract into your with contract holders such as CDW-G. We also believe that participation in a variety of sales process? opportunities for connection — from conferences, such as H2O and Room to Grow, to webinars and podcasts — provides key chances for cobranding and introductions. Sourcewell also offers a state-of-the art recording and broadcasting studio, which can offer unique capabilities in promoting the contract to a wider audience. As a current partner, CDWG is already experienced in promoting the Sourcewell contract. We intend to quickly integrate any updates or changes related to the new contract, utilizing tools like contract launch activities, with our CDWG and CDW Canada operations. 39 Are your products or services CDW provides its technology solutions through e-procurement in the form of Rubi, which available through an e-procurement represents the evolution of our customer portal, online account center, and the digital ordering process? If so, describe your enablement of our customers. e-procurement system and how governmental and educational Rubi supports governmental and educational customers and serves as a trusted digital customers have used it. advisor to Sourcewell Members, helping them plan, procure, and manage assets across their technology lifecycle with greater confidence and less complexity. From one central portal, configurable for relevance, Sourcewell Members can simplify the ordering process, access industry knowledge, and collaborate with technology experts to take more informed action on investments. Key features and functions of Rubi include: Action Items: Receive reminders and notifications on new quotes, order approval requests, expiring payment methods, and more. Orders: View order status and keep tabs on what has shipped, is pending, awaits approval or is on backorder. Shipment Tracking: Drill down into process orders and access tracking numbers and ship status. Research Hub: Tap into industry insights to learn about the latest technology trends and solutions. Rubi Mobile App: Act on quotes and purchases, view and track orders, and approve orders from anywhere with this additional option. Through the Security Settings feature, Rubi provides Sourcewell Members an efficient method for granting users control of and access to specific website features and information. This feature enables Sourcewell Members to: Assign roles, restrictions, and permissions to individual users and groups of users. Grant users access to all products CDWG offers or only to specific catalogs. Allow users to view only their quotes, orders, and purchase history. Grant users' rights to view multiple accounts. Assign responsibility for following established workflows as a purchaser or approver. Grant administrative rights to set up and maintain advanced website features including the Purchase Authorization System, Custom Catalogs, Asset Management, and Bid NumtQt)RAZYMb 13 - 44 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Security Settings. Using Rubi, Sourcewell Members have complete visibility into their technology history and the ability to access multiple features and complete tasks including: Contacting their CDWG team Placing orders Searching order history Managing assets Administering order approval workflows Defining and governing technology standards Viewing contract pricing The Rubi homepage can be configured to a Sourcewell Member's needs, saving time and putting the most important decision-making information at their fingertips, including: Managing subscriptions Managing quotes Streamlining repeat purchases (bundles and favorites) Approving orders Rubi also provides key insights to Sourcewell Members to help reduce guesswork and uncover opportunities for Sourcewell Members to accurately plan their technology implementations. These include: Estimated time of arrival/inventory/supply chain insights to support implementation Order tracking Order status Current CDW Research Hub information The Rubi portal also allows Sourcewell Members to access consolidated information for two or more related accounts online (for example, headquarters and departments). Upon request, account managers will assist in enabling administrators to view, place, and track orders across the organization without having to log on to multiple accounts and create quotes for multiple accounts. This helps centralize the purchasing process while letting administrators place and track orders by address and location. This capability allows access to the following types of information for accounts linked together: Order status Quote activity Purchase history Financial reporting Purchase approval system After purchase, Rubi allows Sourcewell Members to manage their hardware, software, and subscriptions purchased from CDWG in the Asset Hub section of their Rubi portal on cdwg.com. The Asset Hub experience includes: An asset overview page that shows a view of hardware and software assets purchased from CDWG, including the total counts of products, asset age, and spend across asset type, category, and brand. A hardware overview page, where Sourcewell Members can view and filter across their hardware assets based on type, brand, asset age, and more. Additionally, Sourcewell Members can click on each line item to see more details. A hardware detail page, where Sourcewell Members will see information such as the quantity owned of a specific asset, technical specifications, availability, prior orders, and can also re-purchase quickly by using the "Buy Again" button. A software overview page, where Sourcewell Members will see software assets broken out across brands, can view total counts of software products and associated licenses and seats, and can quickly view upcoming renewals. Sourcewell Members can also access and filter a list of software assets and click to view more details. A software detail page, where Sourcewell Members can view license counts, product attributes, associated licenses for that asset based on order history, and renewal dates for renewable software assets. Additionally, from this page, Sourcewell Members can request a quote for a software renewal. A subscriptions page where Sourcewell Members can manage their software subscription assets, including renewal and adding/removing seats. Table 8: Value-Added Attributes Line Question Response* Item Bid NumtQt)RAZYMb 13 - 45 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 40 Describe any product, equipment, Through our highest-level partnerships with leading OEMs, publishers, and service providers, maintenance, or operator training CDWG works to facilitate product, equipment, maintenance, and operator training programs programs that you offer to that are customized to the needs of Sourcewell Members. These training programs are Sourcewell participating entities. designed to deliver the exact skills customer teams needed to lead, support, and maximize Include details, such as whether the value of technology solutions in today's environment. training is standard or optional, who provides training, and any As an example, and specific to CDW Education, our Learning Environment Advisors and costs that apply. Education Strategists help educators maximize the power of technology in the classroom with Blueprint to Design, a no charge consultation that provides a formal deliverable outlining the ideal learning environment combining technology and classroom infrastructure. In addition, we connect schools with leading-edge technology training available through our partners including the Palo Alto Cybersecurity Academy, available at no charge with complete curriculum and student exercises, and similar programs focused on professional development and academic enrichment. Any training program delivered is optional and based on the needs and/or requests by a Sourcewell Member, and costs are based on a variety of factors such as size and scope. 41 Describe any technological Aligned with leading technology solution providers from around the globe, CDWG helps advances that your proposed Sourcewell Members stay on track by co-developing emerging technology strategies. These products or services offer. strategies help give better insights into solution delivery, process optimization, and more. The CDW Emerging Tech practice helps Sourcewell Members enhance their technology experience, improve workplace safety, and reduce overhead costs. When technologies like the Internet of Things (IoT) are used with existing infrastructure, organizations can use Emerging Tech to help achieve business goals, drive innovation, and open doors to new solution strategies enabled with technology. Through Transformation Workshops, Sourcewell Members work with CDWG subject matter experts to better understand data needs, determine return on investment, and evaluate foundational infrastructure to determine if any technical components should be retired, evolved, or added. Two public sector examples of CDWG's commitment to maximizing advances in technology products and solutions are detailed below — Public Safety and Esports. Public Safety. Technology has come a long way from being merely a convenience to being a must-have for public safety. Today's offerings can raise operational efficiency, ease the constraints of distance, speed critical communication, and heighten safety for everyone. But transformation can be difficult. Between technology's rapid-fire changes and public safety's inherent rules, needs and challenges, Sourcewell Members need a special kind of knowledge to make IT perform — without having to be an expert. CDWG's Public Safety Technology Strategists help guide customers to the most impactful choices — addressing requirements, policies, and strategies, with outcome-based design and implementation. Our public safety capabilities include: Video. Cut travel time. Create force multipliers. Raise situational awareness and speed response. Do remotely what was once possible only in person with solutions that include in-vehicle video, capture, and management; body-worn cameras; interview room monitoring; fixed security; surveillance; analytics; collaboration and telepresence; and case management. Mobility. Accelerate collaboration and communication from anywhere with mobile data; laptops and tablets; data collection and scanners; mobile printing; GPS and automatic vehicle location; mobile access routers; Wi-Fi solutions; advanced authentication; VPN and mobile software; and cloud solutions. Data Center. Support growing data loads. Ensure enough bandwidth for increasingly complex communication. Keep it all secure with solutions that include servers and storage area networks; hyperconverged infrastructure; backup and recovery; virtualization; cybersecurity; unified communications; enterprise wireless; alert and mass notification systems; and power and cooling. Esports. With years of experience and deep partnerships with leading gaming manufacturers, CDWG partners with Sourcewell Members to help develop a comprehensive Esports solution. Handling the data center, networking, Esports arena design, and game streaming, CDWG can help with every step of the Sourcewell Member's Esports program. Regardless of if the institution is just getting started with Esports or if they are looking to take their game to the next level, we offer solutions for all Esports IT needs. CDWG Esports Consultation Services. Our Learning Education Specialists, all with hands-on experience in educational settings, offer solution consultation sessions with Sourcewell Members across K-12 and Higher Education to help design and implement purposeful, outcome-driven Esports solutions — from competition-ready hardware, to Esports spaces, infrastructure, professional and managed services, and more. CDWG's Esports in Education team is here to assist with all Esports needs. As a value add for working with CDWG, the team can assist with: Presentations to build stakeholder support School-level consultation Clinics and curriculum design through our partnership with North America Scholastic Esports Federation (NASEF) Bid NumtQt)RAZYMb 13 - 46 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC NASEF Partnership. CDWG's partnership with the North America Scholastic Esports Federation provides deep benefits to Sourcewell Members. NASEF's mission is to "provide opportunities for ALL students to use Esports as a platform to acquire critical communication, collaboration, and problem-solving skills needed to thrive in work and in life." In addition to the knowledgebase, they provide for Esports programs, their approach to the Esports ecosystem is clearly aligned with Sourcewell's vision and mission to provide leading solutions that empower community success. Cloud and SaaS Management: Inscape is a CDW built cloud and SaaS management platform that is designed to increase productivity, reduce costs, and improve your security posture regarding your Microsoft, AWS, and GCP investments. Inscape helps customers discover, manage, govern, report, optimize, and adopt these investments by consolidating many tools into one—the art of cloud management. These services include: Inscape Cloud Management: Gives you visibility into your cloud spend with CDW. You can monitor costs, spot trends, create and manage budgets with custom alerts based on your Microsoft 365, Azure, and AWS cloud spend and get cost saving recommendations. Inscape Anomaly: Get quick, cost anomaly alerting and prediction for your Azure, AWS, and GCP environment. Inscape Microsoft 365 Management: View reports and get insight and control over licensing, permissions, security risks, and threats. Inscape Team Captain: This service will help you with governance around your Microsoft Teams environment. Inscape Productivity Insights: Easy to pull reports of your team's productivity in Microsoft Teams and Outlook. Inscape Adoption: Self-help portal to aid you in the dual challenges of Adoption and Change Management. Inscape Training: Includes 2500+ Office 365 training videos, quizzes, gamification, and the ability to add assignments. 42 Describe any "green" initiatives CDW, and CDWG by extension, is committed to being a good steward of the environment that relate to your company or to and of our earth's natural resources. Our environmental policy and Environmental your products or services, and Management System underpin the structure, practices, and procedures for our environmental include a list of the certifying program. As part of our commitment to continuous improvement, we regularly evaluate the agency for each. efficiency of our use of natural resources. In 2022, we made significant progress on our environmental priorities, including climate action, energy efficiency and waste reduction. Notable highlights included: Created our cross-functional, geographically diverse Climate Task Force to drive greater climate awareness. This group worked with outside experts to develop our long- term, enterprise-wide climate strategy and action plans. At our two U.S. distribution centers, we outperformed our waste diversion goal of more than 90 percent for the fourth year in a row and recycled thousands of tons of packaging material, cardboard, and paper. Enabled online searchable access for customers to an expanded portfolio of environmentally certified products (Energy Star, EPEAT and TCO Certified) and a broad range of cloud-based solutions that improve energy efficiency. Expanded our IT Asset Disposition (ITAD) program, which facilitates the recovery and recycling of devices that are no longer being used, to benefit the environment and protect the security of users' data. Maintained environmental management system and energy certifications in the U.S., Canada, and U.K. Attained ISO 14001:2004 Certification in Canada We have environmental programs at all CDW facilities. All CDW distribution centers (two in the U.S. and one in the U.K.) and two of our U.K. offices hold ISO 14001 certifications, the international standard for Environmental Management Systems. Additionally, our largest office locations globally, as well as our U.K. distribution center, have energy certifications — LEED in the U.S. and Canada, BOMA in Canada, and BREEAM/REGO in the U.K. These certifications provide frameworks for monitoring and enhancing our programs. Additionally, our remote deployment services promote efficiency and productivity while reducing our environmental impact. We track our energy usage and continue to seek ways to drive further efficiency. As part of our ISO 14001 environmental management certification, we identify, assess, and plan for implementation of additional energy efficiency improvements. We take sustainability factors and energy certifications into consideration when we evaluate new real estate options. Our energy efficiency measures include indoor and outdoor LED lighting, motion sensor lighting, and conveyor systems in our distribution centers that turn off in response to inactivity, and "smart" HVAC systems that adjust according to business hours and seasonal temperatures. We are also working with our third-party shipping and logistics partners to develop transportation management systems and delivery schedules that help them increase their own energy efficiency, which helps to reduce our transportation-related emissions. Currently, approximately 98 percent of our U.S. shipments are delivered by carriers enrolled in the U.S. EPA SmartWay Transport Partnership, which helps companies advance supply chain sustainability by measuring, benchmarking, and improving freight transportation Bid NumtQt)RAZYMb 13 - 47 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC efficiency, and more than 72 percent of our U.S. shipments are handled by carriers with climate goals. CDW UK has multiple transportation efficiency efforts in place, including using net zero couriers, bulk purchasing and delivery, and reducing air travel through in-country services. Given the non-manufacturing nature of our operations, our facilities do not represent a significant carbon footprint. In fact, our Scope 3 (value chain) greenhouse gas emissions represent the vast majority of our total greenhouse gas emissions. We regularly report our Scope 1, 2, and 3 greenhouse gas emissions. The development of our SASB and TCFD disclosures have enhanced internal awareness of our climate impact, a fundamental step in the decarbonization journey. By completing our greenhouse gas inventory across our value chain, we are learning more about our best opportunities for further carbon reduction. CDW is committed to supporting sustainability and responsible consumption through materials efficiency and a reduction in waste to landfills. With a wide variety of recycling and reuse programs across our office and warehouse facilities, our largest impact is in two areas: 1) reducing distribution center waste from packaging and other materials, and 2) managing electronic waste. In addition to addressing packaging waste and electronic waste, our other efforts include: Use of digital documentation when possible and recycling shredded paper documents when used Recycling and composting of cafeteria waste Elimination of plastic bottles from vending machines in our offices and warehouses Elimination of single-use plastic cups Company-wide internal toner cartridge recycling program Recycling centers on each floor of our office locations Recycling chutes for certain materials at our distribution centers Collaboration across procurement functions to reduce the need for consumable supplies and increase recycling possibilities across our offices CDW Canada became one of Cisco's first Canadian partners to receive the Cisco Environmental Sustainability Specialization. CDW Canada was recognized for its commitment to reduce material consumption and waste. To be eligible for this distinction, the CDW Canada team completed required Cisco-delivered courses, passed all corresponding requirements, and signed Cisco's sustainability pledge. With this recognition, Cisco and CDW work together to support each other's sustainability progress, meet government mandates, and provide additional customer opportunities through mutually sustainable business practices. Bid NumtQt)RAZYMb 13 - 48 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 43 Identify any third-party issued eco- Given our role in the technology sector as a leading multi-brand solutions provider, labels, ratings or certifications that CDW-G's greatest opportunities to impact the environment lie in collaborating with our your company has received for supply chain and working with our technology partners to promote their environmentally the equipment or products certified products and solving for our customers' outcomes around their Environmental, included in your Proposal related Social, and Governance (ESG) goals and priorities. to energy efficiency or conservation, life-cycle design In 2022, CDW was recognized by EcoVadis with a silver sustainability rating for having a (cradle-to-cradle), or other top-tier sustainability management system, finishing among the top 25 percent of companies green/sustainability factors. scored. We have made it easier for our sales teams and customers to identify and select from a broad range of environmentally certified products (Energy Star, EPEAT, and TCO Certified) and cloud-based solutions that deliver added energy efficiency. CDW e-commerce sites enable customers to filter their online catalog search to identify and buy third party-certified products, and our sales teams are trained to assist clients with finding and selecting these products. CDW-G has our own internal policy for recycling universal waste. We do not take back old equipment from customers; however, we direct customers to industry-leading service providers for trade-in and ITAD programs. ITAD services include but are not limited to data wiping, asset removal, evaluation, recycling, onsite shredding, potential value back credit to maximize recovery, and depot services. CDW ITAD offers many benefits to Sourcewell Members, including: Logistics services for quick and efficient removal of equipment from client facilities Device pickup including palletizing equipment, shrink wrapping, and transport Document of Liability Transfer provided to indemnify client from any environmental liability Ensure removal of all client information and software from electronic media and assets U.S. Department of Defense (DoD)-compliant erasure services in full support of government standards EPA-approved disposal Zero-landfill policy Complete serialized reporting available via a website CDW-G also offers customers, through our Printer Supplies Program, complimentary enrollment in PrintReleaf, a third-party certification program that empowers organizations to sustain and grow global forest systems through: Ongoing measurement of paper consumption Custom paper footprint and forest impact insights Opportunities to automatically "releaf' forests through reforestation projects of the customer's choosing Since CDW joined the program in June 2018, CDW customers have collectively offset the equivalent of more than 1.2 billion standard pages of paper consumption by supporting the reforestation of more than 140,000 trees. Additionally, our IT teams in the U.K. have implemented a "Pin to Print" program across all offices and warehouses, enabling enhanced print queue management to reduce wasted print jobs. CDW is also working with partners on programs to help customers better manage their print needs and costs and stay within their corporate policies for sustainability. 44 Describe any Women or Minority CDW-G understands and appreciates that Sourcewell and Sourcewell Members promote Business Entity (WMBE), Small and support diversity and local business initiatives through this procurement process. As a Business Entity (SBE), or veteran large business, CDW actively works to create a meaningful sourcing plan with minority, owned business certifications that small, local, veteran-owned, and other diverse suppliers. your company or hub partners have obtained. Upload Based on our experiences serving customers across the public sector in the U.S. and documentation of certification (as Canada, diversity initiatives vary widely and may not always be met by a single certification. applicable) in the document CDWG supports Sourcewell Members in meeting their unique diversity goals with access upload section of your response. to our robust diverse supplier network, with partners holding varied certifications, including: Minority-Owned Business Enterprise (MBE) Women-Owned Business Enterprise (WBE) Lesbian, Gay, Bisexual, Transgender-Owned Business (LGBT) Minority-Owned Small Business (MOSB) Women-Owned Small Business (WOSB) Small Disadvantaged Business (SDB) 8(a) Small Business Veteran-Owned Business Enterprise (VBE) Veteran-Owned Small Business (VOSB) Service-Disabled Veteran Owned Small Business (SDVOSB) Historically Underutilized Business Zone (HUBZone) Business and Supplier Diversity Launched in 2007, CDW's Business Diversity program goals are to increase procurement Bid NumtQt)RAZYMb 13 - 49 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC opportunities for direct and indirect spending with small, minority-owned, women-owned, veteran-owned, service-disabled veteran-owned, and other small, disadvantaged businesses. Since that time, CDW diverse spend has risen to $25 billion since the program's inception, which has been accomplished by building relationships with qualified small, diverse businesses to assist us and our customers in meeting diverse procurement goals. Currently, CDW has more than 1,300 partnerships with minority, women-owned, veteran- owned, and other small, disadvantaged businesses including, but not limited to product manufacturers, distributors, and service providers that can be leveraged to help meet the needs of Sourcewell Members. Highlights from our Business Diversity program over the past four full calendar years (2019- 2022) include: In 2022: CDW's overall diversity spend peaked at $3.6 billion with small, diverse suppliers. CDW was included in the 2022 America's Top Corporations for Women Owned Business Enterprises CDW is a 2022 Best of the Decade honoree. These corporations are the best-of-the- best in supply-chain diversity, excelling in their staunch commitment to minority business development and inclusion. This prestigious list celebrates outstanding supplier diversity programs that consistently drive progress and incomparable innovation in the supply chain. In 2021: CDW's overall diversity spend exceeded $3.4 billion with small, diverse suppliers. CDW more than doubled the size of its business diversity team to establish greater engagement with local suppliers in our customers' communities. CDW was included in the Top Veteran-Friendly Companies by US Veteran's Magazine. CDW was recognized by Black EO Journal — Best of the Best as a Top Supplier Diversity Program. In 2020: CDW's overall diversity spend exceeded $2.6 billion with small, diverse suppliers. Minority Business News (MBN) Diversity presented CDW with its award for 2020 Supplier Diversity Program of the Decade. The National Veteran-Owned Business Association bestowed CDW with its Best Corporation for Veteran's Business Enterprises Program award. CDW was honored by both Forbes and the Human Rights Council (HRC) foundation for our diverse and inclusive culture. In Forbes' Best Employers for Diversity, CDW came in at #84 out of 500 companies overall, and in the top five of the 27 Illinois-based organizations on the list. The HRC Foundation named CDW one of the Best Places to Work for LGBTQ Equality as it earned a 100% on the Corporate Equality Index. In 2019: CDW's overall diversity spend exceeded $2 billion with small, diverse suppliers. CDW became a member of the Billion Dollar Roundtable (BDR), joining an exclusive group of U.S.-based companies procuring more than $1 billion annually from minority- and women-owned businesses on a first-tier basis. CDW was recognized as a Best of the Best in Supplier Diversity Program by US Veterans Magazine. Another aspect of the CDW Business Diversity program is our support and participation in various organizations and events focused on developing relationships and business opportunities within diverse communities. CDW is a National Corporate Member of the National Minority Supplier Development Council, Inc., and The Women's Business Enterprise National Council. CDW supports additional organizations across the U.S. and Canada including the National Veteran Owned Business Association and the National Gay and Lesbian Chamber of Commerce. In addition to financial contributions and support, CDW also engages on advisory councils, attends and hosts events, and provides resources and subject matter experts to support the organizations' focus on continued growth and success. Bid NumtQt)RAZYMb 13 - 50 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 45 What unique attributes does your CDWG has taken a proactive and specialized approach in the last several years in company, your products, or your expanding and improving our offerings to Sourcewell Members by industry. This has involved services offer to Sourcewell looking at specific technology trends, understanding customer priorities, and offering turn-key participating entities? What makes solutions in the following segments and solution areas: your proposed solutions unique in your industry as it applies to K-12 Education Sourcewell participating entities? Device Ecosystem Classroom Transformation Cybersecurity Networking Infrastructure School Safety Higher Education Student and Institutional Devices AN Transformation Connected Community Hybrid Infrastructure Cyber and Physical Security State and Local Government Cybersecurity Program-Based Accounts Public Safety Device Transformational Government We have focused efforts on developing technology solutions for each of the above segments that ensure the right outcomes for our customers. An example is CDWG's mature practice for providing devices to K-12 districts nationally. CDWG has built a comprehensive solution for K-12, based on the lifecycle of the purchase, that includes the following capabilities and services: Device roadmaps to help each district understand the industry landscape, technology advancements, and features that should be considered when selecting a device for student or institutional use. Consulting sessions with a CDW Education Strategist to provide guidance on technology adoption for increased learning. Robust portfolio of professional development partners. Best practices for defining technology standardization with each district. Project management aligned to supply chain and to ensure large device rollouts are successful and on time. Pre-shipment device configuration to provide low/no touch devices for district IT staff. Local warehousing and local deployment services, including last-mile delivery. Maintenance and break-fix solutions to ensure high availability of devices. Asset disposition and buy-back options to enable a district to compliantly dispose of student devices at end of life, along with the potential of securing funds that can be leveraged for replacement technology. As a result of CDW-G's practice built for K-12 devices, CDWG provides 1 in every 3 Chromebooks to students across the U.S. annually. It is also our #1 solution under CDWG's existing Sourcewell agreement. Table 9A: Warranty Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to responding to the questions below. Line Question Response Item Bid NumtQt)RAZYMb 13 - 51 Vendor Name: CDWW3W anent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 46 Do your warranties cover all products, parts, and As a solutions provider, CDWG does not manufacture products, however, all labor? purchases made by Sourcewell Members, where applicable, include the manufacturer's standard warranty. Terms of warranty coverage can and do vary with each OEM purchase, and details for each product warranty are available through an account manager or online at www.cdwg.com. CDWG does offer additional warranty coverage options for products whose standard warranty alone does not meet Sourcewell Members' needs. This includes extended IT warranties, data center maintenance, maintenance contracts, and custom support plans. We recommend Sourcewell Members work with their account manager to determine the best option to determine the best additional warranty solution for their purchases. In instances where a Sourcewell member may have multiple warranties — which may have different lengths of time and different end dates — from multiple OEMs, CDWG can offer Maintenance Contracts to simplify warranty coverage. Maintenance Contracts are easily manageable service contracts that cover all IT equipment, regardless of manufacturer, with just one expiration date and a single point of contact for repairs. This contract can also be prorated as you add or delete equipment. Benefits of a Maintenance Contract include: Easy to manage equipment coverage A single point of contact for repair service Multiple response times available on the same contract Flexibility to add or remove equipment as needed Parts and labor included Multiple contracts consolidated Annual or multi-year contact options 47 Do your warranties impose usage restrictions or Not only does CDWG not impose usage restrictions or other limitations on other limitations that adversely affect coverage? our warranty services, we enhance coverage options for Sourcewell Members through our available warranty extensions and uplifts. While customers often choose the standard OEM warranty for their purchase, in instances where it is not sufficient, we offer competitive solutions to augment the warranty, minimizing risk and ensuring ongoing performance. Solutions included in our portfolio to support Sourcewell Members include: Warranty extensions and upgrades Post warranty support Accidental damage protection Maintenance Contracts Post-sale technical support Product and certification training Onsite repair Help desk services As part of our commitment to supporting Sourcewell Members throughout their technology lifecycles, we continue to communicate post sale to ensure warranties continue to meet Sourcewell Member needs. 48 Do your warranties cover the expense of Both standard manufacturer warranties and extensions of OEM warranties technicians' travel time and mileage to perform are typically inclusive of all warranty repair services being purchased. In warranty repairs? some instances, services may fall outside of the OEM warranty options stated above. In these specific cases, services performed need to be outlined within a statement of work (SOW) and mutually agreed upon by all parties. If so, there will be very specific language around such warranties, travel time, and mileage for any on-site work. Any incremental warranty costs for technicians' travel time and mileage to perform warranty repairs are disclosed at time of quote. Bid NumtQt)RAZYMb 13 - 52 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 49 Are there any geographic regions of the United Our ability to provide certified technicians across geographic areas is driven States or Canada (as applicable) for which you by the warranty coverage selected by the Sourcewell Member. In most cannot provide a certified technician to perform cases, warranty support is fulfilled directly by the manufacturer and will vary warranty repairs? How will Sourcewell on a case-by-case basis. Should a Sourcewell Member opt to enhance the participating entities in these regions be provided standard manufacturer warranty, CDWG has access to certified resources service for warranty repair? through in-house technical and strategic local partnerships across the U.S. and Canada. We are committed to coordinating OEM warranties, CDWG resources, and our services partner ecosystem to address the needs of Sourcewell Members. We will continue working with Sourcewell Members to identify the best-value solution regarding warranty coverage; response times and service-level agreements (SLAs) may vary by location. Sourcewell Members can be confident they will know what they are buying and will be provided with clear instructions on the coverage and how to activate warranty claims. 50 Will you cover warranty service for items made by In instances where Sourcewell Members choose the standard manufacturer other manufacturers that are part of your proposal, warranty, the responsibility for warranty services on those items is with the or are these warranties issues typically passed on manufacturer. To ensure manufacturer warranty expectations are met, CDWG to the original equipment manufacturer? has a defined escalation process with our partners to ensure technical support is provided by the manufacturer according to the agreed upon SLAs. In those instances where CDWG provides enhancement to the standard manufacturer warranty, we take responsibility for meeting agreed upon SLAs and delivering the full customer experience. 51 What are your proposed exchange and return Should Sourcewell Members require an exchange or return, CDWG requires programs and policies? an RMA number for all returned merchandise. All products must be returned 100 percent complete, including all original boxes, packing materials, manuals, blank warranty cards, and other accessories provided by the manufacturer. All returns should be initiated within 30 days of the date of invoice. For returns initiated after 30 days, fees may apply. Sourcewell Members should engage their account manager for any questions, issues, and concerns around support. By contacting their account manager to initiate the return process, Sourcewell Members will receive individualized support that ensures the best outcome. CDWG account managers, and our customer support teams, facilitate and track all returns and deal with RMAs daily. CDWG also offers Customer Relations service at 866-SVC-4CDW or at customerrelationsreturns@cdw.com for customers to obtain an RMA before shipping product back to CDWG. When returns cannot be made directly to CDWG, a Sourcewell Member's account manager can advocate on their behalf with the OEM regarding exchanges, returns, or any aspect of their IT investment. However, in all instances when CDWG makes an error, we will cover return costs. Credit is issued the following day after the product is received into our warehouse. Credit form is based on the initial method of payment. Credit card refunds will be issued back to the credit card. Net terms refunds will be placed on the account for the customer to use towards invoices or a Sourcewell Member can request a check be sent to them. Bid NumtQt)RAZYMb 13 - 53 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 52 Describe any service contract options for the In addition to services included with purchase, Sourcewell Members may items included in your proposal. choose from a range of service options available through CDWG (fees may apply), including the following offerings: A collaborative warranty support service backed by select valued OEMs for faster resolution and a more personal experience. For Sourcewell Members' software, licensing, and hardware devices, CDWG takes the first call to resolve the issue and, if needed, provides an onsite break/fix replacement. If escalation to the manufacturer is needed, CDWG does that on the Sourcewell Members' behalf. An extended service/help desk, where a phone number is provided to engage and provide support. This option is useful for Sourcewell Members who may not have a robust IT support program and seek a third-party solution. Technical support (U.S.-based help) for five years from purchase through either phone or chat (Monday through Friday from 7a.m. to 6 p.m. CT) or email (reply within 24 hours). CDW Product Protection through Safeware, a fully licensed insurance agency as well as a Third-Party Administrator. Services feature extended warranty and service plan solutions, covering many types of hardware products, including laptops, tablets, and printers/scanners. Cisco SMARTnet Service, an award-winning technical support service that gives Sourcewell Members' IT staff direct, anytime access to Cisco experts and online self-help resources required to resolve issues with most Cisco products. Our dedicated Cisco SMARTnet team has 56 specialists — the largest such team in the industry — with more than 570 combined years of experience working with SMARTnet contracts. We have in-depth knowledge of Cisco's internal SMARTnet tools and can also provide support with contract consolidation, co-terming all assets and net new, site consolidation, decommission gear, and customized pain point resolution. CDWG's exclusive web portal, SMARTtracker, will streamline the management of your SMARTnet Total Care contracts 24x7x365, not just at renewal time. SMARTtracker is a key strength of our offering that provides value-added benefits when combined with the expertise and support of our SMARTnet Total Care Specialist team. Table 913: Performance Standards or Guarantees Describe in detail your performance standards or guarantees, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your performance materials (if applicable) in the document upload section of your response in addition to responding to the questions below. Line Question Response' Item Bid NumlzQt)RAZYMh 13 - 54 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 53 Describe any performance standards or To best meet services performance requirements for Sourcewell Members, we follow guarantees that apply to your services a service-level management approach using industry best practice standards, processes, and metrics. Based on our 20+ years of working with a diverse set of customers, we have applied lessons learned to develop a specific service-level management approach to measure results, provide reliability, and ensure that communications and IT services are meeting the agreed upon Service Level Agreements (SLAs). With each performance-based solution, Sourcewell Members work with their dedicated account team to create agreed upon, measurable performance standards and guarantees, outlined within a Statement of Work. The key to performance management is the application of the right governance to the program to ensure the necessary resultant behavior and delivery outcomes. The CDW service manager is how and where governance happens across the enterprise. The service manager ensures service levels are receiving the appropriate attention and that all owners of service levels are held accountable for performance. Methodology components include the following: Ensuring a set of standard processes is used, such as IT Infrastructure Library (ITIL) Ensuring a set of standard tools is used, such as ServiceNow Ensuring all accountable parties are educated and understand their level of accountability on SLAs, including individual contributors, team leaders, managers, and executive leadership Ensuring metrics are met and maintained and providing additional reporting on real-time or relatively real-time performance information Conducting meetings, including a daily operations meeting to review high- impact incidents, weekly aging incident ticket review meetings, and weekly aging request ticket review meetings to ensure the appropriate visibility is brought to the current performance and any corrective measures for underperforming are begun as quickly as possible Driving the core ITIL processes and bringing visibility to non-compliance with processes and/or SLAs Communicating monthly performance and developing improvement plans for any metrics that were not successfully remediated before month-end reporting Bid NumtQt)RAZYMb 13 - 55 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 54 Describe any service standards or Analyses of Service Levels. CDW provides service-level management and reporting, guarantees that apply to your services as well as monitors the efficiency and effectiveness of the operations. We also (policies, metrics, KPIs, etc.) monitor program performance against program performance levels, including Key Performance Indicators (KPIs), as mutually agreed, prior to project start, by systematically and regularly: Monitoring all performance levels for those that are not maintaining the pace required to meet the performance threshold — we will examine root causes, perform risk mitigation/preventive action, and develop a corrective action plan Generating daily operational reports monitoring against service levels at a given time Reviewing aging reports for all issues that are close to or have exceeded the resolution target Monitoring KPIs that contribute to meeting a service level; for example, we measure how long it takes us to acknowledge a service desk incident, and if it takes us three hours to acknowledge the issue and we only have four hours to resolve it, we can surmise the SLA may not be met Monitoring alerts, such as incident resolution times, automatically generated by the ticketing system Corrective Action. CDW executes a formal corrective-action planning-process for deficiencies discovered during reviews. We assign each corrective action to an owner for resolution and provide oversight to the process by our service manager. Preventive Action Uses standard tools and processes to detect, analyze, and eliminate potential causes of performance standard or service-level non-compliance Ensures that system performance and availability continuously anticipate capacity needs, including adjustments for seasonal demand Analyzes historical data regarding usage volumes and peak processing periods and communicate with the program offices regarding new initiatives and other factors that may have an impact on system usage Develops plans and takes action to address these changing infrastructure needs Root Cause Analysis Proactively produces trends that could lead to less-than-optimum performance by taking preventive action measures to improve the area in question Analyzes the performance in support of each performance standard and/or service level, identifying positive or negative trends, and works with project staff to perform a root cause analysis of negative trends to develop a corrective action plan to correct deficiencies and identify best practices that can be leveraged across the project Provides follow-up verification to ensure that the action was effective in addressing the root cause Monitors performance statistics to ensure the corrective action plans are effectively implemented Provides a defined escalation path for corporate-level oversight of performance issues and corporate support of corrective action plans; once an issue is resolved, CDWG will communicate improvements to other activities and groups, as applicable Continuous Improvement Provides a metrics-driven continuous improvement approach, focused on improvements to ITIL service delivery and service support to achieve increasing levels of performance against SLAB Uses automated tools combined with trend data for monitoring and root cause analysis to identify the high-priority areas for improvement and take immediate action Table 10: Payment Terms and Financing Options tm ne Question Response Bid NumtQt)RAZYMb 13 - 56 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 55 Describe your payment terms and accepted payment CDWG's standard payment terms are net 30 days from the date methods. the invoice is issued. CDWG accepts payment through: Credit Cards* (American Express, Discover, MasterCard, Visa) Checks Electronic Data Interchange (EDI) Electronic Funds Transfer (EFT) Procurement Cards (P-Card) *With a credit card order, CDWG requires the credit card information at the time of order. Please note that we do not accept credit cards for term accounts. The mailing address for payments is: CDW Government LLC 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Bid NumtQt)RAZYMb 13 - 57 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 56 Describe any leasing or financing options available for use CDWG can facilitate an agreement between Sourcewell Members by educational or governmental entities. and a variety of leading financing companies to help ensure leasing terms to fit the unique needs and budget requirements of those Sourcewell Members. Depending on technology needs, Sourcewell Members can secure a leasing program with maximized options and terms. Premier leasing partners include: Arrow Capital Solutions Cisco Capital Dell Financial Services HPE Financial Services Lenovo Financial Services LEAF Commercial Capital, Inc. Preferred leasing partners include: Acer Finance Apple Finance De Lage Landen (DLL) Microsoft Finance PNC Bank US Bank Our account managers and certified technology specialists are prepared to assist with every phase of choosing and leveraging the right financing or leasing solution for the IT environment of Sourcewell Members. This collaborative process between CDWG and Sourcewell Members includes the following steps: 1. An initial discovery session to understand goals, requirements, and budget 2. An assessment review of the existing environment and definition of project requirements 3. Detailed vendor evaluations, recommendations, future designs, and proofs of concept 4. Procurement, configuration, and deployment of the final solution 5. Ongoing product lifecycle support including proactive notice of lease expiration and asset disposition Financing/leasing is available on a per-deal basis, or in many cases, as a primary billing option, depending on the needs of the Sourcewell Member. If a Sourcewell Member has a preferred leasing company that is not currently a CDW partner, they can be set as vendor if the Sourcewell Member and the leasing company sign the required supplemental agreements from credit. The typical process for leasing equipment is as follows: Account managers work with a Sourcewell Member to submit a credit review to the chosen leasing company and obtain a financing proposal or the account manager has the chosen leasing company call the Sourcewell Member to discuss leasing/finance options and obtain information necessary to complete credit approval. The chosen leasing company reviews credit and makes decision whether to provide a lease. If approved, the leasing company sends the Sourcewelll Member leasing documents to complete and return. Upon receipt of required documents and any upfront payments from the Sourcewell Member, the leasing company provides CDWG with a purchase order for the full amount of the leased equipment. CDWG fulfills the order and products ship from CDWG directly to the Sourcewell Member. The leasing company sends an invoice and the Sourcewell Member makes regularly scheduled payments directly to the leasing company. 57 Describe any standard transaction documents that you Upon award, CDWG will leverage the Sourcewell contract terms propose to use in connection with an awarded contract and conditions to simplify and streamline the procurement process (order forms, terms and conditions, service level for Sourcewell Members. Other documents that may be needed agreements, etc.). Upload a sample of each (as include, but are not limited to: applicable) in the document upload section of your Statement of Work (SOW) for professional/managed services response. Customer-specific terms and conditions (if required by the Sourcewell Member) Bid NumtQt)RAZYMb 13 - 58 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 58 Do you accept the P-card procurement and payment Yes, CDWG accepts P-cards for payment, and Sourcewell process? If so, is there any additional cost to Sourcewell Members can use P-cards for both e-procurement and non-digital participating entities for using this process? orders at no additional cost. Please note, however, that Sourcewell Members who opt for payment terms (for example, Net 30) cannot settle terms by invoice with a P-card. As an added capability and at no additional cost, CDWG can provide Level 3 information on P-cards for Visa, MasterCard, or American Express. This service provides line-item detail remittance of the transaction on Sourcewell Member cardholders' statements. Level 3 allows the Sourcewell Member agency to track expenses and to ensure the products purchased on its card were in fact legitimate purchases. Table 11: Pricing and Delivery Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as described in the RFP,the template Contract, and the Sourcewell Price and Product Change Request Form. Line Question Response* Item 59 Describe your pricing model (e.g., line-item discounts or CDWG's pricing response encompasses RFP Category 1, 2 and 3 product-category discounts). Provide detailed pricing data for all Technology Products, Services and Related Solutions (including standard or list pricing and the Sourcewell (Technology Offerings). CDWG's pricing can be found in the pricing discounted price) on all of the items that you want attachment titled "CDW US and Canada Pricing Category 1." Sourcewell to consider as part of your RFP response. If applicable, provide a SKU for each item in your proposal. Please Note: Due to the depth and breadth of our product and Upload your pricing materials (if applicable) in the services offerings, items aligning with categories 1, 2 and 3 can be document upload section of your response. found throughout our product and/or services offerings, and individual items can be included in more than one category depending on the context. For all RFP Categories, CDWG is pleased to offer a discount percentage off catalog, with minimum percentage discounts off CDWG's Nationally Advertised Price (CDWG Advertised Price). These published and maintained prices for technology products and services categories can be found at www.cdwg.com, available 24/7. To ensure continuity and ease of procurement for Sourcewell Members, CDWG has provided competitive and full catalog pricing encompassing all available OEMs, similar to the current Technology Catalog Solutions #081419-CDW contract (Incumbent Contract). Underpinned by industry-recognized taxonomy, the CDWG Advertised Price model enables CDWG to leverage economies of scale, our superior OEM-partner-relationships, and real-time competitive market adjustments. The discounts in our pricing structure are not-to-exceed, and for large rollouts or planned projects, CDWG will endeavor to provide even deeper discounts, leveraging our close OEM partnerships. CDWG has a dedicated online purchasing portal which can be found at www.cdwg.com/sourcewell. When logged in, Sourcewell Members can access Sourcewell's contract pricing and other information about the program. For professional services, our pricing structure includes not-to- exceed hourly rates covering all three RFP categories. These rates are subject to 5 percent annual escalation, on the anniversary date of contract effective date. The services can be iterated in either time-and-material or fixed-fee models, in areas including, but not limited to, cloud migration, ServiceNow, cyber and physical security. Certain services for education customers in pricing Attachment titled "CDW US and Canada Pricing Category 1", Tab titled "Amplified Solutions" are based on 3 percent discount off MSRP which can be found at this link: hftps://www.amplifiedit.com/MSRP. CDWG delivered managed services pricing varies from monthly unit prices, percentage of Sourcewell Member's actual consumption of the service, and/or custom pricing. Bid NumlzQt)RAZYMh 13 - 59 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC As cloud offerings are constantly evolving, and becoming increasingly bespoke and complex, with numerous subscription and consumption-based offerings (SaaS, IaaS and PaaS), pricing for Sourcewell Members will be discount 0 percent off MSRP, when MSRP is available to CDW-G; otherwise, pricing will be based on CDW-G invoiced price. This structure provides the necessary flexibility to enable Sourcewell Members to make purchases as cloud offerings evolve, through the life of our contract. Consumption based offerings include, but shall not be limited to, Amazon Web Services, Google Cloud Products, and Microsoft Azure. CDWG is not the provider of the Cloud Services and in purchasing the Cloud Services, Sourcewell and its Members rely only on the Cloud Service Provider's service descriptions and the Cloud Provider's Services terms and conditions. Accordingly, Sourcewell shall consider the Cloud Service Provider to be the party responsible for providing the Cloud Services and Sourcewell and/or its Members, may be required to execute additional agreements, prior to provisioning/purchase of certain cloud offerings. Technology Offerings which have specialized requirements not contemplated under this RFP, will be identified in a Statement of Work as mutually agreed and executed document(s) between CDW-G and the Sourcewell Member. The pricing will be based, unless otherwise specified, on CDW-G invoice price. Sales for Canadian Sourcewell Members are provided through CDW Canada with Discounts Off CDW Canada's advertised price and are quoted in local currency (CAD). Categories for CDW Canada catalog are similar, though not identical to CDW-G categories. Please refer to our CDW Canada pricing offer in the required pricing attachment "CDW US and Canada Pricing Category 1" for more information. CDW-G differentiates itself from the competition with the addition of dedicated program management. The team consists of seasoned contracting professionals, dedicated to Sourcewell Members and responsible for compliance, administration and management of the contract, training of sellers and other duties. Led by Jeff Hagen, Manager of Program Management, and Mandi Maricque, Senior Program Manager, the team helps ensure Sourcewell Members receive all program benefits. Sourcewell Members may engage Program Management and request price verifications by emailing their CDWG order or quote number to Sourcewelicontracts@cdwg.com. 60 Quantify the pricing discount represented by the pricing As stated in response to Question 59 above, CDW-G's catalog proposal in this response. For example, if the pricing in discounts are percentage off CDW-G Advertised Price, ranging from your response represents a percentage discount from 0 percent to 15 percent, providing a more competitive structure than MSRP or list, state the percentage or percentage range. CDW-G's Incumbent Contract. CDW Canada: 0 percent to 7.75 percent Minimum Discount off CDW Canada's Advertised Price, quoted and invoiced in Canadian dollars. 61 Describe any quantity or volume discounts or rebate Sourcewell Members benefit from discount off CDWG Advertised programs that you offer. price, irrespective of volume. The program provides a competitive ceiling price and we can often leverage our relationships with OEMs to offer deeper discounts for large projects/rollouts and bulk buys, on a case by case basis, in consultation with the Sourcewell Member. Additionally, we have found success with Sourcewell Members where CDWG has Sourcewell Member specific agreements with large purchase footprint, and/or minimum purchase commitments, under which CDW-G can offer committed deeper discounts and/or additive incentives. In addition, we can hold large inventory in our distribution centers, take advantage of bulk buys and promotions, which maximizes our ability to offer better pricing to Sourcewell Members. Bid NumtQt)RAZYMb 13 — 60 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 62 Propose a method of facilitating "sourced" products or As mentioned in Question 59, Technology Offerings that have related services, which may be referred to as "open specialized requirements not contemplated under this RFP will be market" items or "nonstandard options". For example, you identified in a Statement of Work and/or similar document(s) which may supply such items "at cost" or "at cost plus a are mutually agreed upon and executed between CDWG and the percentage," or you may supply a quote for each such Sourcewell Member. The pricing will be based on CDWG invoice request. price. 63 Identify any element of the total cost of acquisition that is Services which require travel, lodging, work to be performed outside NOT included in the pricing submitted with your response. of normal business hours/holidays, or subject to overtime regulations, This includes all additional charges associated with a may be subject to additional fees, and will be outlined in a purchase that are not directly identified as freight or Statement of Work or similar document. shipping charges. For example, list costs for items like pre- delivery inspection, installation, set up, mandatory training, Any additional fees required due to regulatory mandates, Sourcewell or initial inspection. Identify any parties that impose such Member-specific background checks, and Sourcewell Member- costs and their relationship to the Proposer. specific mandated training, will also be mutually agreed upon between CDWG and Sourcewell Member and incorporated within a Statement of Work or similar document. 64 If freight, delivery, or shipping is an additional cost to the Ground freight shipping is the least expensive option for Sourcewell Sourcewell participating entity, describe in detail the Members and is offered at no charge. This includes no additional complete freight, shipping, and delivery program. charge at the time of order, within the contiguous 48 United States. It also includes insurance coverage at no charge. We also offer Sourcewell Members expedited shipping options; in these cases, the Sourcewell Members pay the price difference between the expedited rate and the lowest-rate shipping option — retaining the benefit of the no-charge offering. If a Sourcewell Member chooses to utilize their own assigned carrier, CDWG can work with the Sourcewell Member once the carrier number and other details are provided by Sourcewell Member 65 Specifically describe freight, shipping, and delivery terms or For Sourcewell Members placing orders for delivery to Alaska and programs available for Alaska, Hawaii, Canada, or any Hawai'i, freight options currently include Ground, Express, and offshore delivery. Priority, though these options may vary depending on specific shipping address. Once an order is entered, all available options are displayed and priced. Carrier options for Alaska and Hawai'i currently include UPS, UPS Freight, CEVA Logistics, and USPS with estimated transit times of Ground three to five days; Express two to three days; and Priority one to two days. Transit times may be impacted by day of shipping, holiday schedules, weather events, and other acts of nature. For Sourcewell Members placing orders for delivery in Canada, standard terms for shipping include F.O.B. Destination, Freight Prepaid, and Freight Added. All products are shipped from one of CDW Canada's partners' distribution centers in Toronto, Mississauga, Calgary, or Vancouver. CDW Canada partners with numerous distributors including Ingram Micro and TD Synnex within Canada to complement our purchasing model. In most instances, Sourcewell Members can expect purchases to be delivered the next day or within an average of three days by standard ground transportation. CDW Canada through distribution partners currently uses UPS, Purolator, Fed Ex, and other freight carriers for larger shipments. Bid NumtQt)RAZYMb 13 - 61 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 66 Describe any unique distribution and/or delivery methods or CDWG operates a redundant fail-safe hybrid logistics model, with options offered in your proposal. two distribution centers strategically located, which allows us to ship based on availability with a historical accuracy of over 99 percent. We can further leverage staging as well as buy-and-hold options within our facilities or through our vetted partners nationwide, for Sourcewell Members with large rollouts and/or high SLA requirements. CDWG was selected to be the sole mobile device provider for the 2020 Decennial Census, deploying nearly 500,000 devices over the life of the contract to US Census Bureau Headquarters, more than 250 regional Census Offices, and Decennial Census employee homes, nationwide. When delivering professional services, we once again leverage a hybrid approach inclusive of in-house technical resources and/or vetted, trusted subcontractors, to provide cost-effective solutions based on Sourcewell Member's needs. We can also leverage remotely delivered service engagements, which can help contains costs and offers high availability for time sensitive projects. These remote engagements can be deployed safely, with the assistance of the customer's IT and security teams. Finally, we believe in helping the communities we serve. CDWG's inclusive philosophy extends to our providing opportunities to collaborate with minority-owned businesses, small businesses, and otherwise disadvantaged businesses. Doing so enables Sourcewell Members access to a talented, diverse resource pool and helps Sourcewell Members achieve their diversity initiatives. Table 12: Pricing Offered Line The Pricing Offered in this Proposal is:" Comments Item 67 c. better than the Proposer typically offers to GPOs,cooperative procurement organizations,or state purchasing CDWG has historically departments. worked closely with Sourcewell Members on planned IT projects, developing technology standards, and forecasting volume purchase opportunities across schools, departments, or agencies. In those circumstances, CDWG is able to extend additional discounting beyond the standard pricing offer, resulting in material savings to the Sourcewell Member. As a result of the IT project alignment that CDWG has historically held with Sourcewell Members, CDWG 's net pricing offer is better than other offers with similar volume and terms to other contracting agencies. Upon request, CDWG shares savings data and incremental discounts with Sourcewell Members, along with the data shared monthly with Sourcewell. Table 13: Audit and Administrative Fee Line Question Response Item Bid NumtQt)RAZYMb 13 — 62 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 68 Specifically describe any self-audit process or program that you Any vendor hoping to be successful in executing this contract plan to employ to verify compliance with your proposed Contract should clearly demonstrate the ability to manage an with Sourcewell. This process includes ensuring that Sourcewell agreement of this size and scope with all the necessary participating entities obtain the proper pricing, that the Vendor detail and follows all contract's pricing rules, timely reporting, reports all sales under the Contract each quarter, and that the and remittance of fees. With respect to CDWG's Vendor remits the proper administrative fee to Sourcewell. Provide compliance strategy, we have bespoke, proprietary systems, sufficient detail to support your ability to report quarterly sales to which ensure the pricing and freight is compliant per the Sourcewell as described in the Contract template. contract or specific Sourcewell Member pricing agreement. Our compliance approach is a full lifecycle from solicitation to post contract closeout. It starts during the launch process with training all the personnel utilizing the contract, followed by annual training and certifications. In addition, we have internal automated quality checks in place, which track our reporting deadlines and accuracy commitments. We also have previously partnered with Sourcewell in providing training to CDWG sellers and intend to do so when awarded the new contract. For service engagements, our contract lifecycle management system automatically routes Statements of Work to the Contracts team to ensure the pricing is compliant with hourly rates and commitments, as stated. CDWG and Sourcewell also have regular cadences where, among other items, any issues are addressed, discussed, and tracked. CDWG has a dedicated and highly experienced Program Management team, which manages our Sourcewell contracts. Mandi Maricque is the contract manager and is responsible for the Sourcewell portfolio. Mandi is supported by three dedicated contract administrators. In addition, due to the importance of the Sourcewell contract within CDWG, there is a high level of engagement from senior leaders within the organization. Collectively, the team managing Sourcewell's contracts have 80 years of experience. The team is also responsible for working with Sourcewell Members to ensure proper understanding of the contract's terms and benefits, pricing, and range of offerings. CDWG has held a Sourcewell contract for the last 20 years as an organization; CDWG coworkers are well trained on compliance matters related to the Sourcewell contracts. The Program Management team is solely responsible for ensuring Sourcewell Members have access to the agreement. Monthly reviews are done to ensure all participating entities have access to the contract. Sales teams are trained to send any Sourcewell Member add-requests to the SourcewellContracts@cdwg.com inbox. These actions help to drive growth under a robust governance framework. CDWG has successfully met all reporting requirements and deadlines under the Technology Catalog Solutions #081419- CDW (Incumbent Contract). CDWG is confident we can continue to meet and/or exceed requirements under this RFP. Bid NumtQt)RAZYMb 13 — 63 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 69 If you are awarded a contract, provide a few examples of internal CDWG currently tracks different metrics for contract metrics that will be tracked to measure whether you are having performance internally. Given Sourcewell's diverse success with the contract. membership and dynamic spend within technology category, we continuously monitor standard metrics such as Sourcewell Member performance and utilization by geography (state) and segments (State & Local Government, K- 12, Higher Education, Healthcare, Federal Government, Not for Profit, Public Safety). Additional metrics include: Category penetration Sourcewell Member agreements and state contract adoptions New Sourcewell Member growth OEMs and category penetration Customer satisfaction survey responses Professional services and evolving technologies including cloud offerings' growth Market share under the Sourcewell contract and total available wallet share Target CDWG customers who can be aligned with the Sourcewell contract Industry trends by public sector segment and the performance of the CDWG solutions aligned to those trends. A list of trends by public sector segment is outlined in Table 8, Question 45. We also track regulations and procurement policies of different entities where Sourcewell's contract can be leveraged as a state contract, contract of choice, etc. 70 Identify a proposed administrative fee that you will pay to As an incumbent with a proven track record of success, we Sourcewell for facilitating, managing, and promoting the Sourcewell further believe retaining existing fee structures for Sourcewell Contract in the event that you are awarded a Contract. This fee Members under the Incumbent Contract will help maintain is typically calculated as a percentage of Vendor's sales under the continuity and stability for those Sourcewell Member's needs. Contract or as a per-unit fee; it is not a line-item addition to the Member's cost of goods. (See the RFP and template Contract for CDWG is proposing a general administrative fee of 1 additional details.) percent which will continue to support increased adoption and sales over the term of the contract. To best meet Sourcewell Members' needs for select catalog offerings with historically competitive profiles, we propose the following fee adjustments: Software & Cloud Offerings: 0.25 percent Chromebooks: 0.00 percent We are confident the proposed fee structure combined with our proven track record of success under the current contract will incentivize Sourcewell Members and provides the right balance for growth under this contract. Table 14A: Depth and Breadth of Offered Equipment Products and Services Proposers must designate if they are seeking an award in Category 1 only or Categories 2 and/or 3.As stated in Section A B.1. of"REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES,"Proposers responding to Category 1 must offer a complete electronic catalog system permitting Sourcewell and Sourcewell Participating Entities to make web-based purchases." Proposers submitting a proposal in Category 1 must include at least one solution in each of Categories 1, 2, and 3 within its singular proposal. For example, if a Proposer offers solutions within the scope of Category 1, 2 and 3 the Proposer should designate it is seeking an award in Category 1. Proposers seeking award in Category 2 and/or 3 must include at least one solution offered within the scope of the desired Category. Line Item Category 1 Category 2 Category 3 71 (.- Yes r~ Yes r Yes r No a No c. No Table 14B: Depth and Breadth of Offered Equipment Products and Services Line Question Response Item Bid NumlzQt)RAZYMh 13 — 64 Vendor Name: CDWW3Wl§ment LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 72 Provide a detailed description of the CDWG offers a full range of products and services that enable Sourcewell equipment, products, and services that you Members to develop the best total solution to meet specific needs while attaining are offering in your proposal. the most value for their organization. CDWG provides expert consulting, design, configuration, installation, and lifecycle management services. CDWG's Category 1 bid provides pricing for our Technology Products and Services Catalog, as well as Professional and Managed services. Our offerings are extremely comprehensive and include: Products & Partnerships: More than 100,000 products from more than 1,000 vendors including Acer, Adobe, Cisco, Dell, EMC, HP, IBM, Lenovo, Microsoft, NetApp, and VMware Technology Services e-Procurement integration Leasing services Managed services: Gold Level Support for customer devices Pre-shipment configuration Professional services: Amplified Solutions, Cyber and Physical Security, Configuration, Data Center Transformation, Digital Velocity Solutions, ServiceNow Total Solutions Cloud Collaboration Data Center and Networking Managed Print Services Point of Sale Security Software Management Total Mobility Management 73 Within this RFP category there may be Below is a list of product and service categories, along with their corresponding subcategories of solutions. List subcategory subcategories, provided by CDWG as part of this response: titles that best describe your products and services. Accessories Security Locks Headphones and Speakers Phone Accessories Tablet Accessories Keyboards/Keypads Notebook Accessories Cases and Backpacks Mice and Trackballs Office Products and Supplies Small and Consumer Electronics Robotics Power, Cooling & Racks Power Supplies/Adapters UPS/Battery Backup Batteries Surge Suppressors Remote Power Management Desktop Computers Computer Cases Apple Desktops PC Compatible Desktop Computer Windows Based Terminals Desktop Memory Upgrades Thin Clients PC Compatible Workstations Data Storage/Drives Storage Enclosures/Mounting Hardware CD/DVD/Blue Ray Drives Disk Duplicators Media Hard Drives Desktop NW Attached Storage Floppy Disk Drives Flash Memory Consumer SSD Enterprise Storage BU/DR Infrastructure Drive Arrays Bid NumtQt)RAZYMb 13 - 65 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Enterprise Hard Drives Enterprise SSD Interfaces Controllers Optical Drives Storage Networking Rackmount NW Attached Storage Tape Backup Drives Tape Automation (Lib/Changers) Point of Sale/Data Capture Wireless Communication Devices POS Systems Connected Devices Peripheral and Barcode Scanners Thermal Printers Servers & Server Management Server Accessories Linux/Unix Based Servers KVM Consoles and Switches CPUs/Fans Network Print Servers Application Servers Apple Mac OS Servers RISC Servers Server Memory Upgrades x86 Based Servers Services (CDW Delivered) Installations Configurations HCA/Hlth Purch Grp (HPG) CDW OnSite Services Central Services — Repairs Managed Services Mobility Services Field Services Remote Services Software Asset Mgmt Services Classroom Training Workspace Management Tools Notebook/Mobile Devices Notebook Memory Upgrades Mobile Workstation Notebook Computers Apple Notebooks Tablets NetComm Products Network Bridges Modular Switches Communications Boards Network Management Hardware Modems Network Switches Managed Network Test Equip/Analyzer Network Optics Network Hubs NIC Network Interface Adapters Network Routers Network Device Memory Network Switches Unmanaged Network Security Wireless LAN Networking Physical Security Carts and Furniture Furniture Medical Carts Printing & Document Scanning 3-D Prototype Printers Copy Machines Document Scanners Dot Matrix Printers Bid NumtQt)RAZYMb 13 — 66 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC FAX Machines Single Function Printer Accessories Multifunction Plotters Printer Memory Upgrades Printer Supplies Services (Partnered Delivered) Partner-Delivered Managed Services Cloud Partner Services OnSite Services-3rd Party Installations 3rd Party Managed Print Services IT Pro Training — 3rd Party Systems Management — 3rd Party Warranties — Product Protection Client Configure-to-Order Client Configure-to-Order Software Aggregation Services Software Security Software Application Suites Desktop Applications BU/DR Software Cloning Software CAD/CAM Software Cisco One Software Database Software Digital Signage Software Design and Graphics Audio/Video Production Flow/Org Chart Software Cloud Collaboration Software Mobile Device Enablement SW Integrated Product Suites Infrastructure as a Service Al Software Voice Recognition Legal Software Mainframe Software Unified Communication Network Management Software Network Connectivity/Emulation Data Capture Software Operating Systems Programming Software CRM Software Portal Software Reference Software Business Analytics Document Management Software Entertainment/Education Soft Financial Software Communication/Internet Soft Storage/SAN Management Software Utility Software Software Documentation & Media Telephony Software Technical Support Virtualization Software Web Software Physical Software Collaboration Hardware Voice Hardware — Phones Collaboration Hardware — Video Hardware Collaboration Hardware — Voice Hardware — Headsets Collaboration Hardware — Voice Hardware Infrastructure Video & Audio Automation & Control Systems Cameras Medical Displays Bid NumtQt)RAZYMb 13 - 67 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Drones and Virtual Reality Interactive Whiteboards Consumer Television Mounts & Stands Professional Audio Media Player Projectors & Document Cameras Commercial Television Digital Signage Displays Graphics Cards Video Production Screen Protection/Filters Computer Displays Interactive Flat Panel Display Cables Miscellaneous Cables Audio/Video Cables Network Cables SCSI/IDE/floppy cables Telephone/Modem Cables Network Cable Accessories Parallel and Serial Cables USB/FanWire Connectivity Books/DVD Movies Books Table 15A: Category 1 - Depth and Breadth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary. Line Category or Type Offered Comments Item 74 Computer hardware, including desktops, laptops, r: Yes CDWG's response includes computer hardware, tablets, and related devices; No including desktops, laptops, tablets, and related devices. 75 Networking, server, and data storage equipment, r Yes CDWG's response includes networking, server, including servers, server appliances, racks and No and data storage equipment, including servers, cabinets, data storage or data protection devices, server appliances, racks and cabinets, data and switching technology; storage or data protection devices, and switching technology. 76 Peripherals, accessories, components, and G Yes CDWG's response includes peripherals, options, including printers, scanners, monitors, r No accessories, components, and options, including audio visual, digital signage, virtual reality, Esports printers, scanners, monitors, audio visual, digital equipment, unified communication hardware, signage, virtual reality, Esports equipment, unified mobility hardware, cabling, modems, routers, communication hardware, mobility hardware, switches, power management, and supplies; cabling, modems, routers, switches, power management, and supplies. 77 Software related to the purchase of the equipment r Yes CDWG's response includes software related to the described in Lines 74-76 above; r No purchase of the equipment described in Lines 74- 76. 78 Configuration, software implementation, hardware Yes CDWG's response includes configuration, software installation, support, assessment, training, and r No implementation, hardware installation, support, asset lifecycle services related to the purchase of assessment, training, and asset lifecycle services the equipment or software described in Lines 74- related to the purchase of the equipment or 77 above; and Isoftware described in Lines 74-77. 79 Security, cloud, network, data, IT asset lifecycle r Yes CDWG's response includes security, cloud, services, and solutions described in Categories 2 r No network, data, IT asset lifecycle services, and and 3. solutions described in Categories 2 and 3. Table 15113: Category 1 - Industry Specific Questions Table 1513: Industry Specific Questions relate to products and services offered in Category 1 (see Table 15A). Line Question Response Item Bid NumIzQt)RAZYMh 13 — 68 Vendor Name: CDWW3W rlent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 80 Describe your capability to report CDWG is dedicated to working with our technology partners to promote their Sourcewell member purchases of products environmentally certified products and assist Sourcewell Members in purchasing them with environmentally preferred attributes to solve outcomes around their ESG goals and priorities. We also provide the ability (e.g., eco-labeled, rated, or certified). to track industry-recognized data to allow Sourcewell Members to better understand their environmental footprint. Sourcewell Members can receive from CDWG, upon request and by mutual agreement, both EPEAT reporting, which is the leading global ecolabel for the IT sector, and Energy Star, a government-backed energy efficiency measure. For these reports we can provide quarterly, calendar year, or fiscal year reporting, depending on Sourcewell Members' needs. We can typically offer a number of customized reporting options as well, including summary by category, to meet specific Sourcewell Member needs. 81 Identify any reseller certification(s) (or Included below is an overview of some of our key partner distinctions: similar third-party validation of technical expertise) that your organization has Apple (Diamond Elite partner): attained, if any. Apple's Largest Corporate Channel Partner in the U.S. Apple's only reseller with the designation "Premium Corporate Reseller" CDW-dedicated Apple System Engineers 19 Apple-badged employees supporting CDW 13 CDW-badged Apple resources onsite Apple-certified Mobility Solution Architects We are an Authorized Apple Corporate Reseller for Mac, iPad, Unlocked iPhone, Apple Watch, AppleCare, VPP credit, and Apple accessories (including Beats for specific use case). We provide overnight delivery of stocked products, extensive third- party hardware, and software licensing options, as well as the Apple Professional Services portfolio. Please note, Apple policy states that they are to be the sole reseller for their products with K-12 customers, including both private and public schools. If this policy is repealed, CDWG is equipped and ready to serve Sourcewell Members. Cisco (Gold Certified Partner): We are Cisco's largest U.S. Direct Reseller and largest National Direct Integrator Partner, having attained the broadest range of expertise across multiple technologies. CDW has achieved the newest of Cisco's Master Specializations in networking, making CDW the first Cisco channel partner in the Americas to hold all five Master Specializations that Cisco offers. The other Cisco Master Specializations are security, collaboration, data center and hybrid cloud, and cloud and managed services. Master Specializations are Cisco's highest and most exclusive level of partner certification. CDW was recognized as the 2022 Americas Partner of the Year by Cisco and as 2022 Cisco Software Partner of the Year. CDW has more than 1,300 Cisco-certified presales engineers, technical specialists, solution architects, and professional services engineers who are available to provide expert guidance and support. Certifications include: 717 Cisco Certified Sales Experts 63 Cisco Certified Internetwork Experts 215 Cisco Certified Network/Design/Voice Professionals 322 Cisco Certified Network/Design Associates In addition, CDW is one of the only resellers in the world actively participating in and working with Cisco in the Cisco Early Field Trial (EFT) program. This program allows our top engineers to receive and test the latest code prior to the general release of the product. It also lets CDW shape the products prior to shipping the first release level. Generally, Cisco only invites two partners to each EFT opportunity, and typical EFT participation is three or four EFTs. CDW historically participates in more than 20 EFTs a year across Data Center, Engineering, Collaboration, and Security. In Canada, CDW recently received Cisco Full Stack Observability and Hybrid Cloud Computing Solution Specializations. These partner-led designations recognize CDW Canada's ability to provide sophisticated, value-added Cisco solutions through in-depth sales capabilities, technology skills, and service offerings. Dell (EMC Titanium Black Partner): CDW is Dell's #1 Partner Worldwide, and provides the following resources: Dell-certified technology architects Dell-certified cloud architects and Dell EMC-certified data scientists Dell-certified implementation engineers HP Enterprise (Platinum Business Partner): CDW is an HP Enterprise (HPE) Platinum Partner and was named the North American Solution Provider of the Year 2023 (CDW Canada and CDW U.S.). Bid NumtQt)RAZYMb 13 — 69 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC HP Inc. (Platinum Business Partner): CDW is an HP Inc. (HPI) Platinum Business Partner and HPI's #1 partner worldwide. Recent awards include: Lenovo (Largest Global Partner): CDW is Lenovo's largest Global Direct Response Channel Partner. Microsoft (Gold Certified Partner): CDW is a Microsoft Gold Certified Partner and a highly ranked Licensing Solution Provider (LSP) and Enterprise Software Advisor (ESA). CDW is also a Microsoft Software Asset Management (SAM) Partner and an Authorized Direct Reseller (ADR) for Open Value licensing programs in all 50 states and Canada. We are the worldwide leader in Microsoft Enterprise Agreements as well as Server and Cloud Enrollments. CDW is also an Azure Expert MSP for Microsoft Azure. CDW Cloud Products: CDW currently partners with more than 150 cloud provider partners working in tandem to provide our customers with best-of-breed SaaS, IaaS, and PaaS solutions. A small sampling of our offerings is provided below. AWS: CDW has achieved multiple certifications for AWS and is one of a handful of Advanced Consulting Partners. CDW has earned the AWS Migration Competency, an elite-level designation held by fewer than 50 companies in North America. CDW coworkers have earned more than 200 AWS certifications including the new AWS Database and Data Analytics Specialty Certifications. CDW has also earned the AWS Storage Competency, confirming our deep storage acumen and our extensive AWS storage partner portfolio (for example, NetApp, Veeam, Druva, and many others). Google: CDW's comprehensive next-generation Managed Services for Google Cloud Platform (GCP) includes three of the world's 20 Google Cloud Fellows on staff. CDW has also successfully completed the requirements to participate in the Google Cloud MSP Initiative. Microsoft Azure: As a Microsoft Azure Expert Managed Service Provider, CDW has a record of delivering results to customers in finance, healthcare, manufacturing, small business, government, and education. We also provide full-stack solutions expertise, integrating hardware, software, cloud and services considerations into every Azure discussion. Customers benefit from holistic technology guidance while eliminating the need to coordinate with multiple IT vendors and service providers to design, procure, implement and manage complete Azure solutions. CDW employs a dedicated vendor accreditations coordinator who takes responsibility for monitoring coworkers' technical and vendor sales certifications in line with our manufacturer partner accreditations. The vendor accreditations coordinator is part of our Vendor Alliances department, which comprises vendor managers for all major hardware manufacturers. We have the highest-level reseller partnerships (Platinum or Gold) with these vendors, which are usually contingent on CDW maintaining minimum numbers of accredited resources at all levels from sales, pre-sales, field and systems engineer, to architect. Each of the partner vendors has designated an account manager and systems engineer to CDW, who communicates product developments to our vendor managers, as well as the associated technical training courses available. Some vendors also have partner education managers specializing in training and certification guidance for CDW. The vendor managers then work with the vendor accreditations coordinator to identify the staff impacted by the development and make bookings for training and exams. The vendor accreditations coordinator uses a range of vendor and internal tools to manage technical certifications on an ongoing basis. Vendors' learning management tools give the vendor accreditations coordinator visibility of the following: Summaries and detailed breakdowns of CDW's compliance status against its overall vendor certification (Platinum, Gold, etc.) and any technology specialist certifications Gap analysis charts for training requirements to be quickly identified Information to assist creation of vendor learning plans, which feed into CDW's standard Personal Development Plans Records of individuals' certifications, training, exams, and expiry dates of these for tracking by the vendor accreditations coordinator The vendor accreditations coordinator also uses vendor reports and internal tracking sheets to monitor certifications. These provide gap analysis and qualification road mapping showing individual certification status in various vendor technologies. Bid NumtQt)RAZYMb 13 - 70 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 82 Describe your maintenance solutions for CDWG takes a pre and post sales consultative approach toward software assets that software products, such as maintenance can assist Sourcewell Members through every stage of their lifecycle. It begins with agreements, software upgrades, continuous our capabilities of assessing current software environments and assisting in the design updates, patches, and fixes. and deployment of a software solution within environments. We can integrate and share licensing data with most industry recognized software asset management platforms to support Sourcewell Members' needs. Once deployed, CDWG can also support maintenance through effective software licensing management and assist with: Performing health checks Maintaining the right license position so you are neither over- or under-licensed Establishing consolidated billing Providing ongoing software recommendations Ensuring accurate IT planning and budgeting Maximizing value derived from licensing agreements Applying compliance checkpoints Staying on top of licensing expiration and renewal As part of our contract management roadmap process, our CDWG software team conducts regular business reviews and contract deep dives to help manage licenses over the course of the contract. Our contract management roadmap also helps keep customers aware of important renewal dates. 83 Describe your website and the ease-of-use CDWG has a dedicated purchasing page for Sourcewell, currently providing for customers, including order placement, Sourcewell Members direct access to account information, product offerings, and payment, order tracking, etc. contract pricing on technology products and services: www.cdwg.com/sourcewell In recent years, CDW has continued to evolve our operations with an eye to improving the customer experience, extending to our online customer portal. Sourcewell Members benefit from the evolution of this portal, Rubi, which provides greater tools and options to plan, buy, and manage the technology solutions they need. From one central portal, now accessible from the Rubi Mobile App for additional flexibility, Sourcewell Members can purchase products quickly and easily, selecting shipping, billing, and payment options as they go through the checkout process. From the shopping cart page a user can: Add more items to the cart Adjust quantities Save the cart for future purchase Save the cart as a bundle that can be repurchased Email the cart to a colleague Create a standard quote Estimate shipping costs with the Shipping Calculator before checking out Check out using the standard checkout feature Rubi also gives Sourcewell Members flexibility in terms of how they view technology for purchase. Sourcewell Members can choose to view and purchase from CDW's entire online catalog of products, or efficiently create customized catalogs containing specific products. Sourcewell Members can also configure their homepage within the portal based on their needs to make tasks more easily accessible including managing subscriptions and quotes, streamlining repeat purchases, and approving orders. Sourcewell Members, through the Security Settings feature in Rubi, can grant user access to features including access to products, views of their orders or multiple accounts, and roles as a purchaser or approver. Sourcewell Members can also grant administrative rights to set up and maintain advanced website features including the Purchase Authorization System, Custom Catalogs, Asset Management, and Security Settings. Rubi provides key insights, which help reduce guesswork and uncover opportunities for Sourcewell Members to accurately plan their technology implementations. This includes factors such as estimated time of arrival/inventory/supply chain insights to support implementation, order tracking and status, and current CDW Research Hub information around a variety of IT topics including cloud, data analytics, data center, digital workspace, hardware, networking, security, services, and software. Once an order is placed, an Order Status feature in Rubi provides Sourcewell Members complete order status information with time saving links, including the ability to: View all recent orders (from the past month to as far back as three years) Search for a specific order by purchase order (PO) number, order number, purchaser, or purchase date View order and invoice details Filter orders according to any of the following statuses: Bid NumtQt)RAZYMb 13 - 71 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Cancelled All Items Shipped Some Items shipped Not Yet Shipped Backordered Item(s) Processing orders View individual shipment details and tracking information Add mobile number to get delivery SMS text message notifications Print a copy of a packing list or original invoice Repurchase a past order Download a report to excel with all open orders Initiate a product return After purchase, Sourcewell Members can use the Asset Hub of the Rubi portal to manage purchases. Features of the Asset Hub include: An asset overview page that shows a view of hardware and software assets purchased through CDWG, including the total counts of products, asset age, and spend across asset type, category, and brand. A hardware overview page, where Sourcewell Members can view and filter across your hardware assets based on type, brand, asset age, and more, and can click on each line item to see more details. A hardware detail page, where Sourcewell Members will see information such as the quantity owned of a specific asset, technical specifications, availability, and prior orders and can also re-purchase quickly by using the "Buy Again" button. A software overview page, where Sourcewell Members will see software assets broken out across brands, can view total counts of software products and associated licenses and seats, and can quickly view upcoming renewals. Sourcewell Members can also see a list of software assets and can filter on those assets or click to view more details. A software detail page, where Sourcewell Members can view license counts, product attributes, associated licenses for that asset based on order history, and renewal dates for renewable software assets. Additionally from this page, Sourcewell Members can request a quote for a software renewal. A subscriptions page where Sourcewell Members can manage their software subscription assets, including renewal and adding/removing seats. The Rubi portal also allows Sourcewell Members to access consolidated information for two or more related accounts online (for example, headquarters and departments). Upon request, account managers assist in enabling your administrators to view, place, and track orders across the organization without having to log on to multiple accounts and create quotes for multiple accounts. This helps centralize the purchasing process while letting administrators place and track orders by address and location. This capability allows access to the following types of information for accounts linked together: Order status Quote activity Purchase history Financial reporting Purchase approval system CDWG offers e-procurement integrations to the major providers in the industry, and the capabilities that are available via Rubi are also available via a punch-out catalog. Table 16A: Category 2 - Depth and Breadth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary. Item ine Category or Type Offered Comments Bid NumIzQt)RAZYM 3 13 - 72 Vendor Name: CDWW3Wl§ment LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 84 Cybersecurity services, such as cyber risk (7 Yes With nearly 20 years of experience delivering leading assessments, program strategy and r No information security solutions, we help organizations operations, zero trust, skills and training, reduce the complexities involved in making technology penetration testing, threat and vulnerability decisions in a fast-paced industry. CDW takes a management, content security, network comprehensive approach to security and risk visibility and endpoint detection, log management. We offer world-class technology solutions, aggregation and correlation, disaster expert implementation and advisory services, response and recovery, and managed comprehensive managed services, and proven cybersecurity; methodologies backed by customized testing. We help to advance customer security programs and optimize overall IT risk management strategy so customers can protect data, intellectual property, and reputation. CDW cybersecurity solutions and services fall into six buckets: infrastructure, intelligence and analytics, identity and access management, data and application, threat and vulnerability management, and program strategy and operations. Infrastructure. Strengthen the first line of defense against sophisticated threats. Our solutions and services help customers gain extensive visibility into network traffic based on applications, users, and content; remove malicious traffic while maintaining the delivery of legitimate business flows; and securely manage IoT devices. Intelligence and Analytics. Arm staff with the tactical, operational, and strategic insights needed to understand how an organization is being targeted and invest wisely in the right set of countermeasures. Our comprehensive professional and managed services and continuous monitoring solutions help customers streamline security operations with automation. We help customers respond to, remediate, anticipate, and prevent threats to business. Identity and Access Management (IAM). Securely connect users to distributed services and deliver accountability and transparency of access to the business. Our IAM solutions and services promote capabilities spanning internal and cloud-based services, enhancing user experience while ensuring only the right people have access to the right assets, at the right time, and for the right reasons. Data and Application. Protect information assets against mistakes that lead to data leaks and intentional misuse by insiders, as well as external attacks on information infrastructure. We help you protect data no matter where it is stored, used, or transmitted through the development of a data-centric security program. Threat and Vulnerability Management. Evaluate the overall state of security with an objective view of an organization's policies, controls, and processes. We facilitate the development of an effective threat and vulnerability management program, building upon existing security practices to help you continuously find, prioritize, and remediate vulnerabilities. Our expert professional services and world-class solutions help to determine whether data has been compromised and help create new approaches to limiting dwell time and remediating intrusions. Program Strategy and Outcome. Manage an organization's digital risk and compliance profile. We offer a full range of solutions and services to help evaluate programs against established cybersecurity frameworks, keep up with evolving data protection and privacy regulations, augment staff, set policy, and develop and execute a cohesive strategy for extending security throughout the supply chain. 85 Physical security services, such as site r Yes CDW Physical Security Services solutions fall under assessment, upgrade planning and execution r No four categories: video surveillance, access control, design, installation, integration, access control, environmental sensors, and professional services. Bid NumtQt)RAZYMb 13 - 73 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC video management, and managed physical security services; Video Surveillance. Video surveillance has long been a key component of physical security. The advent of inexpensive, network-enabled cameras has made it easier for organizations to increase their video surveillance footprint. Whether limited to critical areas or deployed throughout an enterprise, cameras historically collected video footage that was only used for forensic purposes — something went wrong, and video footage enabled security teams to later determine what happened. Now, IP-enabled video cameras enhanced with analytics and artificial intelligence (AI) can automatically detect and alert on incidents in real-time and be used for operational use cases in addition to security. CDW helps design and implement solutions to modernize video surveillance to get more value from video with services that include: Envisioning Workshops, Site Survey and Systems Design, Camera Deployment, Video Management System (VMS) Implementation, Software and Analytics Integration, Managed Services, and Day 2 Support Services Access Control. Modern access control systems — characterized as increasingly digital and IP-connected — allow customers to secure the points of entry to their facilities with IP-enabled controllers and modern credentials including keycards, mobile apps, and biometrics. With new options to manage physical security either on premises or from the cloud, these systems can be closely integrated with video surveillance for improved situational awareness and forensics search. CDW helps customers take advantage of new access control technologies, whether outfitting a new facility or modernizing and retrofitting an existing building, making it easier than ever to protect people, property, and premises with services including: Envisioning Workshops, Site Survey and Design, Door Controller Installation, Access Control System Implantation, and Day 2 Support Services Environmental Sensors. The proliferation of Internet of Things (IoT) devices in recent years has resulted in making it possible to easily deploy and utilize sensor- based solutions that monitor atmospheric conditions, detect audio signatures, and use advanced imaging devices (thermal, LIDAR, 3D, etc.). Whether customers need to monitor facilities for airborne chemicals or detect water leaks, rising temperatures, or audio signatures — it is easy to integrate relatively inexpensive IP-enabled sensors into a building's existing physical security system. This greatly improves situational awareness and streamlines incident monitoring and notification processes. CDW helps extend physical security systems to include environmental sensors, enhancing the safety and security of your operations with services that include: Envisioning Workshops, Site Survey and Design, Door Controller Installation, Access Control System Implantation, and Day 2 Support Services Professional Services. As organizations face limited time, budgets, and talent to tackle the ever-growing list of challenges running their day-to-day operations, IT leaders need a way to handle priority projects without overtaxing internal staff. CDW Ad Hoc Support Services help meet the demands of organizations in unique ways. We provide skilled staff to augment IT teams with expertise in a wide range of technologies, offering an objective view of IT that helps ensure the right solution to the problems — not just the one that is convenient — through ad hoc support services that include: Small Installation Projects, Scheduled Maintenance, and Unscheduled and/or Break/Fix Bid NumtQt)RAZYMb 13 - 74 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Engineering and Consulting Services 86 Cloud, such as Infrastructure as a Service r Yes Looking at CDW cloud by the numbers, Sourcewell (laaS), Platform as a Service (PaaS), r- No Members working with us benefit from: Software as a Service (SaaS), and strategy, 2 of 50 global Google Cloud Fellows design, migration, deployment, and managed 250+ cloud engineers cloud solutions; 5,000+ industry certifications 100+ industry awards 1,200+ cloud partners The cloud offers convenience, flexibility, and agility. The complexities of cloud can lead to increased cost, decreased visibility, and vendor lock-in. With industry- leading hybrid and multicloud architects, CDW's cloud team empowers Sourcewell Members to adopt cloud- native best practices that help cut costs and innovate faster. CDW helps customers achieve cloud goals following a four-step process of assess, design, orchestrate, and manage. 1. Assess. Dedicated Sourcewell Member account teams engage cloud engineers assess current IT environments, identify and prioritize goals, and explore possible vendor solutions to fit business needs. 2. Design. We customize a strategy that ensures cloud solutions continually evolve with the business. We also provide risk management methods to secure data, ensure business continuity, and put disaster recovery plans in place. 3. Orchestrate. We follow detailed implementation procedures for proper cloud migrations, including physical server migration, virtual server migration, database migration, physical-to-virtual server migration, server consolidation and enterprise applications. 4. Manage. We help reduce IT burdens on in-house teams and ensure business continuity by managing cloud solutions on high-performing data center ecosystems. We also enable accessible and on- demand provisioning and de-provisioning, reporting, and billing for cloud usage. 87 Network, such as maintenance and r Yes Organizations have long turned to CDW to implement monitoring, edge computing, SD-WAN and r No the best networking solutions, and the value of LAN, and data center networking; partnering with our team extends well beyond simplified procurement and savings. The CDW Networking Practice assists customers at every stage of the journey through assessments and roadmap guidance, as well as vendor-focused workshops and jump-start services for the following areas: Enterprise and data center networking Software-defined WAN (SD-WAN) Wireless networking and Wi-Fi 6 Network access control (NAC), segmentation and secure campus solutions With more than 120,000 customer networking solutions completed in a 12-month period, CDW networking solution architects combine with almost 500 solution architects to support our sellers and their customers to: Design. Our team of technology experts works with customers to plan an end-to-end solution that fits often unique needs and optimizes business impact. Orchestrate. Comprehensive services help our customers build and deploy customized infrastructure that follows networking best practices. Manage. Through a tiered support structure, our team can monitor and manage network complexities to ensure operational efficiency and security. Bid NumtQt)RAZYMb 13 - 75 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 88 Data, such as data modernization, data G Yes We provide Sourcewell Members the strategy, backup, data and document processing and r No architecture, and migration paths required for everything storage, and assessment, validation, from complex database/data warehouse designs, data production, and management of Al and exploration and visualization, and data governance, to machine learning solutions; and advanced analytics and machine learning — whether starting with introductory concepts or building and deploying production models. CDWG works with Sourcewell Members to define and implement an effective data strategy, modernizing data platforms, and implementing DataOps best practices for scalability and agility. We help customers create new data pipelines that can be leveraged for organizational insights, analytics, and visualization. Our experts prove Artificial Intelligence/Machine Learning (AI/ML) business value through minimum viable model (MVM) creation and implement online-ML pipelines for production deployments. Our data architects and ML experts provide rapid, innovative outcomes across data operations; data warehouse modernization; data pipelines; visualization and insights; AI/ML; big data; and contact center Al. 89 Related solutions, such as endpoint security r. Yes CDW's Security Practice has the depth and breadth to products, network security technologies, t No support Sourcewell Members on their entire identity and access management cybersecurity journey. technologies, security analytics, data security Security focus areas include: products, IP video monitoring systems, Program Strategy and Operations, which offers intelligent controllers, mission control systems, strategy workshops and program initiation; technology electronic locks, network infrastructure, and bakeoffs and proofs of concept; zero trust server room technology. assessments; and internal audit and IT audit services. Cyber Resilience and Compliance, which includes privacy compliance (GDPR, CCPA); privacy maturity assessments; framework maturity assessments; full- scope PCI DSS services; HIPAA security, privacy, and risk; third-party risk management; and Cybersecurity Maturity Model Certification (CMMC) assessments. Identity and Access Management (IAM), which includes rapid assessments and strategy; IAM implementation; user rights and access reviews; solution selection and bakeoff; SIEM deployment and configuration; managed IAM support; and white-glove managed identity. Cloud and Application Security, which includes secure access service edge; cloud native controls; cloud security posture management; cloud workload protection; cloud native application protection platforms; cloud identity and entitlement management; and cloud security architecture. Secure Infrastructure offerings, which include security architecture and design; physical security; next- generation firewall; endpoint protection; email and web security; intrusion detection and prevention; IoT device assessment and strategy; and managed firewall. Skills and Training, which includes cyber workforce development; offensive and defensive security courses; cloud security courses; programming and development security operations courses; data science and analytics; and solution training. Threat and Vulnerability offerings, which include penetration testing; blue/red team exercise; web app testing; threat/vulnerability platforms; endpoint detection and response; incident response; and managed scanning. Table 1613: Category 2 - Industry Specific Questions Table 1613: Industry Specific Questions relate to products and services offered in Category 2 (see Table 16A). Line Question Response Item Bid NumIzQt)RAZYMh 13 - 76 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 90 Describe how you help organizations with CDW Security Services provide independent evaluations of your security posture and their zero-trust programs, if applicable. help you fortify your weaknesses. CDW's certified experts design comprehensive strategies and solutions for protection and response to all types of threats, both internal, external, virtual, and physical. CDWG, through Sourcewell's IT Managed Services and Staff Augmentation Solutions 071321•CDW contract, provides Sourcewell Members access to CDWG's breadth and depth of security services and solutions. Cybersecurity: Driven in part by guidance from both the Cybersecurity and Infrastructure Security Agency (CISA) and the National Institute for Standards and Technology (NIST), nearly 75 percent of security leaders are piloting, actively researching, or implementing zero-trust technology (IDG 2021 Security Priorities Study). CDW helps customers design and execute on multi-year zero-trust buildouts, leveraging existing technology while creating roadmaps to the next generation of solutions. From strategy to deployment and management, CDW offers customers a single-vendor solution to achieving zero-trust goals. CDW helps customers mature their cybersecurity program across five key domains — identity, device, application workload, and data — with full stack product and service capabilities. We serve as a strategic partner with technical, strategic, and executive advisors available to customers to help develop and fulfill roadmaps to align with leading security industry frameworks like those from CISA and NIST. CDW's Security Practice has the depth and breadth to support the entire cybersecurity journey, making security an enabler, not an obstacle. With a full range of assessment, design, orchestration, and managed services, CDW helps customers mature and scale a security program that drives to objectives without slowing innovation. Physical Security: As a comprehensive physical security integrator, CDWG's Physical Security Solutions practice provides products, designing customized solutions and orchestrating the setup and integration of these solutions tailored to your organization's specific needs. Crafted with public sector customers in mind, this business-to-business offering ensures organizations receive the highest quality security solutions and services while benefiting from CDWG's extensive expertise in the field. CDWG helps you mature and scale a physical security program that protects your people, property, and premises. Whether you need the latest VMS or analytics tool, expert advice on system integration, or a strategic partner, CDWG has the best solution for your business. Increasingly, the responsibility for upgrading, deploying, and managing physical security and video surveillance is being handed over to IT. CDW helps deploy, integrate, and manage physical security systems that improve safety and security — and find opportunities to enhance business operations through advanced analytics. Whether limited to critical areas or deployed throughout an enterprise, cameras historically collected video footage that was only used for forensic purposes. Now, IP- enabled video cameras enhanced with analytics and Al automatically detect and alert on incidents in real time and are used for operational use cases in addition to security. CDW helps design and implement solutions to modernize video surveillance to get more value from video. Modern access control systems — characterized as increasingly digital and IP- connected — allow customers to secure points of entry to facilities with IP-enabled controllers and modern credentials including keycards, mobile apps, and biometrics. CDW helps customers take advantage of new access control technologies, whether outfitting a new facility or modernizing and retrofitting an existing building, making it easier than ever to protect people, property, and premises. The proliferation of IoT devices in recent years has resulted in making it possible to easily deploy and utilize sensor-based solutions that monitor atmospheric conditions, detect audio signatures, and use advanced imaging devices (thermal, LIDAR, 3D). CDW helps extend physical security systems to include environmental sensors, enhancing the safety and security of operations. Bid NumtQt)RAZYM 3 13 - 77 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 91 Describe how you deliver cybersecurity Cybersecurity solutions are delivered following CDW's proven methodology of Listen, solutions in accordance with the National Advise, Design, Orchestrate, and Manage and include Health Checks, Workshops, Institute of Standards and Technology Deployments, and As-Is Migrations. These solutions support our customers' needs to (NIST) framework, if applicable. assess, build, migrate and/or consolidate next-gen firewalls, network access controls, cloud security, and all content security solutions. Our strategies and solutions follow the same goals of the NIST Cybersecurity Framework, which provides guidance for reducing cybersecurity risks by helping organizations to understand, assess, prioritize, and communicate about those risks and the actions that will reduce them. With thoughtful acquisitions of Focal Point and Sirius, CDW is now the largest security integrator in North America and has been recognized with more than 150 vendor partnerships and more than 15 Partner of the Year Awards. A quick overview of our security practice reveals: Program Strategy and Operations 85+ risk, governance, and strategy experts Cyber Resilience and Compliance 35+ cyber security and advisory consultants Identity and Access Management 110+ advisors, engineers, and architects Cloud and Application Security 10+ cloud security specialists Secure Infrastructure 60+ physical, network, and IR engineers and architects Skills and Training 20+ workforce specialists Threat and Innovation 65+ cyber defense experts 92 Please list any certifications or testing CDW's security teams blend training and certifications from industry organizations, results you or your partner(s) hold which vendors, and CDW proprietary methodologies. Sample certifications include: show security posture in your proposed solutions, if applicable. Industry CISSP — Certified Information Systems Security Professional CISA — Certified Information Systems Auditor CIPP — Certified Information Privacy Professional PCI QSA — PCI Qualified Security Assessor CEH — Certified Ethical Hacker PMP — Project Management Professional CSM — Certified Scrum Master Vendor Cisco CCNPs and CCIEs Splunk Certified Consultants and Enterprise Architects AWS Cloud Security Architects Microsoft Certified Systems Engineers Palo Alto Certified Network Security Professionals SailPoint Certified Engineers and Architects Okta Certified Professionals, Administrators, and Architects CyberArk Certified Delivery Engineers CDW sponsors, supports, or aligns methodologies with the training and resources of the following standard-setting bodies: CSA — Cloud Security Alliance CISA — Cybersecurity and Infrastructure Security Agency iapp — International Association of Privacy Professionals IDSA — Identity Defined Security Alliance IIA— The Institute of Internal Auditors ISACA — Information Systems Audit and Control Association (ISC)2 — International System Security Certification Consortium NACD — National Association of Corporate Directors NIST — National Institute of Security Standards PCISSC — PCI Security Standards Council Bid NumtQt)RAZYM 3 13 - 78 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 93 Describe how you deliver cloud solutions in At CDW, we understand the complexities of cloud can lead to increased cost, accordance with the NIST definition of decreased visibility and vendor lock-in. With industry-leading hybrid and multicloud cloud computing, if applicable. architects, CDW's Hybrid Cloud and Multicloud team empowers organizations to adopt cloud-native best practices. Whether hybrid or multi, private or public, we help Sourcewell Members define and reach their cloud vision and goals. Our flexible approach and extensive cloud solution options falls in line with the NIST definition of cloud computing, which calls for "a model for enabling ubiquitous, convenient, on- demand network access to a shared pool of configurable computing resources (e.g., networks, servers, storage, applications, and services) that can be rapidly provisioned and released with minimal management effort or service provider interaction." CDW's Hybrid Cloud and Multicloud practice provides multiple engagement models and delivery mechanisms, allowing Sourcewell Members to select the solution(s) that best suit their needs and digital priorities including: Discovery: Identifies and documents your existing cloud and cloud-native infrastructure and software delivery lifecycle processes. Assessment: Provides evaluations and remediation recommendations based on environment discovery, to meet and exceed cloud-native industry best practices for agile and secure workloads. Design: Provides environment designs specific to your business requirements, and a prescriptive path for getting there. Adoption: Provides education and implementation of the hands-on tools, platforms and processes needed for successfully adopting cloud-native patterns on public cloud or private infrastructure. Strategy: Analyze your application business requirements and provide concrete recommendations for the improvements needed in process, culture, tools and/or people. Proof of Concept: Assist in testing new cloud-native platforms, products and processes, and vet their compatibility in your cloud environments. Implementation: Once vetted, our engineers will implement the designed solution. Custom Development: Additional, non-standard requirements or requests can be proposed, tested, and implemented. Support and Consistency: Ongoing review, support, and managed consistency services to proactively deliver guidance and management recommendations specific to your cloud environment. 94 Describe which deployment methods you CDW's Hybrid Cloud and Multicloud team empowers Sourcewell Members to adopt provide cloud-based services (e.g., private cloud-native best practices. Whether hybrid or multi-, public or private, CDW helps cloud, community cloud, public cloud, or customers define and reach their cloud vision. hybrid cloud), if applicable. Table 17A: Category 3 - Depth and Breadth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary. Line Category or Type Offered* Comments Item Bid NumIzQt)RAZYM 3 13 - 79 Vendor Name: CDWW3Wl§nent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 95 IT Asset Management Services, including - Yes Sourcewell Members working with CDWG have access to hardware and software asset management, r No all of their IT asset purchases through Rubi and the Rubi software as a service management, audit by CDW mobile app — CDW's trusted digital advisor for management, maturity assessments, customers. sustainability solutions, and repair and maintenance; Rubi's Asset Hub displays technology assets in an easy-to- understand manner and helps reduce the time and effort to uncover emerging and urgent technology needs such as: Visibility to all hardware and software purchased at CDW reducing the time and effort of manually tracking or waiting for a report from CDW. Software expiration dates are based on the invoice date and the duration of the license or subscription. Other factors such as activation date may also play into the expiration. Quick-glance summaries to identify technology that need immediate attention including software renewals, hardware age, and a consolidated snapshot of the entire product portfolio. Proactive renewal notifications before technology, licenses, or subscriptions expire. Filters to easily pinpoint asset groups or products by category, brand, age, and even estimated renewal dates. Quick search for individual assets by serial number and CDW-applied asset tags. CDWG also offers a variety of IT Asset Management (ITAM) solutions including: Project-Based Engagement: These engagements provide visibility into your license position for a specific publisher or set of publishers. Assessing real data, rather than relying on estimates, shows your decision-makers where the organization stands and builds a business case for implementing ITAM. Maturity Assessment: Maturity assessments are designed to review your IT Asset Management policies, procedures, and tools, and provide you with a detailed outline of potential areas of risk for your business. Ongoing ITAM Solutions: If you want to ensure consistent visibility into your IT assets, CDW can work with you to provide long-term guidance and customized ITAM support services to drive improvement throughout your ITAM journey. Technology Solutions: Our partnerships with industry- leading vendors — Including Certero, Flexera, ServiceNow, Snow, and Zylo — enable us to match Sourcewell Members with the technology solution that best fits their ITAM goals and environment. These solutions in turn deliver accurate inventory data using standardized platforms to empower better decision-making. 96 IT datacenter decommissioning, including r. Yes Datacenter migrations and shutdowns are not a one-size- planning and valuation, data shredding, de- r No fits-all solution, as each customer and data center project racking, de-cabling, de-powering, and have unique business requirements and processes. These packing; and, business objectives drive the assessment, planning, and execution phases of CDW's Data Center Migration Services, helping to ensure effectiveness and minimize impact to business operations. Our Data Center team leverages experience and expertise to provide an overall solution designed to move or decommission workloads efficiently. Offered as part of CDW Lifecycle Refresh Services, specific datacenter decommissioning services address planning and valuation, data shredding and wiping, de- racking, de-cabling, and de-powering and include: Removal and safe disposal of retired assets Field technicians for proper de-install Packing and palletization assistance Secure transport and chain of custody Audit of assets with detailed reporting Certified Data Erasure/Destruction services (NIST 800-88 Standard) Electronics recycling Bid NumtQt)RAZYMb 13 — 80 Vendor Name: CDWW3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 97 IT Asset Disposal and Retirement Services, Yes How We Work with our ITAD Partners including secure data destruction, No serialization, asset value recovery, recycling, CDW ITAD Services help customers manage end-of- remarketing, refurbishing, onsite collection, prod uct-lifecycles and safely, securely, and cost-effectively and ESG reporting. dispose of old equipment. ITAD includes device wiping, removal, evaluation, and recyding. Proper ITAD involves completely wiping devices of sensitive data and environmentally responsible recycling and disposal of e- waste. ITAD helps shield customers from the inherent financial, legal, and environmental risks associated with IT equipment retirement and disposal. Working with their segment-specific, dedicated account teams, customers simply submit a request, and we initiate and oversee equipment removal, audit, test, and wipe for all devices. On completion, customers receive a complete, detailed report that includes a buyback rebate on your CDWG account for any devices of value. CDW ITAD Services accepts servers, networking equipment, storage devices, laptops, desktops, displays, printers, Chromebooks, smartphones, and tablets. A Full Lifecycle Refresh Solution CDW Lifecycle Refresh Services eliminate the risk in disposing of old IT equipment. Our ITAD Services include: Removal and safe disposal of retired assets Field technicians for proper de-install Packing and palletization assistance Secure transport and chain of custody Audit of assets with detailed reporting Certified Data Erasure/Destruction services (NIST 800-88 Standard) Electronics recycling Table 1713: Category 3 - Industry Specific Questions Table 1713: Industry Specific Questions relate to products and services offered in Category 3(see Table 17A). Line Question Response Item 98 Please list any certifications your company International Organization for Standardization (ISO) certified since 2001, CDW has a or your delivery partner(s) hold which are mature, well-defined Quality Management Systems that include continued compliance to relevant to IT Asset Lifecycle Services, the following relevant ISO Standards: such as R2v3, e-Stewards, NAID AAA, ISO 9001, ISO 14001, ISO 45001, and ITAM ISO 9001 — Quality Management System: Sales, configuration, and support of Forum. computer and related technology within both of CDW's Configuration Centers. ISO 14001 — Environmental Management System: The environmental activities related to product/service management, inventory control, shipping, returns management, and receiving for computers and related technologies, excluding the office, cafeterias, and the lessee area. In addition, our delivery partners also hold NAID AAA, e-Stewards, and i-SIGMA certifications. 99 Please indicate the standards to which As part of compliance with government and industry requirements, CDWG adheres to hard drives are wiped, such as the various standards which includes NIST Special Publication 800-88 (NIST SP 800-88), Department of Defense or NIST standard Guidelines for Media Sanitization. 800-88. Bid NumIzQt)RAZYMh 13 — 81 Vendor Name: CDWW3Wl§ment LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms,Conditions,or Specifications that have been accepted by Sourcewell have been incorporated into the contract text. Documents Ensure your submission document(s) conforms to the following: 1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided. 2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s)are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell. 3. Sourcewell may reject any response where any document(s)cannot be opened and viewed by Sourcewell. 4. If you need to upload more than one(1)document for a single item,you should combine the documents into one zipped file. If the zipped file contains more than one (1)document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as"Marketing Plan." • Financial Strength and Stability- CDW_Financial Strength and Stability.pdf- Sunday December 17, 2023 10:38:44 • Marketing Plan/Samples-CDW_Marketing Plan Samples.pdf-Sunday December 17, 2023 10:40:58 • WMBE/MBE/SBE or Related Certificates (optional) • Warranty Information (optional) • Standard Transaction Document Samples (optional) • Requested Exceptions - CDW_Requested Exceptions.pdf- Monday December 18, 2023 11:19:14 • Upload Additional Document- CDW_Upload Additional Documents.pdf- Monday December 18, 2023 10:41:10 • Pricing-Category 1 -CDW US and Canada Pricing Category 1.xlsx-Sunday December 17, 2023 10:43:49 • Pricing-Category 2 (optional) • Pricing- Category 3 (optional) Ci )O �p�C 13 — 82 Vendor Name: CDW�ov�ernment LLC Bid Number:: DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Addenda, Terms and Conditions PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance: 1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence. 2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award. 3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant(an individual or a company)has not assisted any other entity that has submitted or will submit a proposal for this solicitation. 4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired. 5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation. 6. If awarded a contract,the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a resulting contract. 7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract. 8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality products and related services to Sourcewell Members under an awarded Contract. 9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders. 10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential"(or"nonpublic,"etc.), either substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded.At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a"trade secret,"and thus nonpublic data under Minnesota's Data Practices Act. 11. Proposer its employees, agents, and subcontractors are not: 1. Included on the"Specially Designated Nationals and Blocked Persons"list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https://www.treasuryaov/ofac/downloads/sdniist.pdf; 2. Included on the government-wide exclusions lists in the United States System for Award Management found at: https://sam.aov/SAM/; or 3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated Bid Numb(W)RApDgIMb 13 — 83 Vendor Name: CDWW3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation. F By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect,validity, and enforceability as if I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - David Hutchins,VP, Strategic Programs, CDW Government LLC The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid. r Yes (-- No The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document. Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda. I have reviewed the File Name below addendum and Pages attachments(if applicable) Addendum_17_Tech nology_Products_and_Services 6 Tue December 12 2023 03:16 PM Addendum_16_Tech nology_Products_and_Services r 1 Thu December 7 2023 03:22 PM Addendum_15_Tech nology_Products_and_Services 4 Wed December 6 2023 04:12 PM Addendum_14_Tech nology_Products_and_Services 2 Tue December 5 2023 07:50 AM Addendum_13_Tech nology_Products_and_ServicesFe 3 Fri December 1 2023 01:49 PM Addendum_12_Tech nology_Products_and_Services 2 Thu November 30 2023 02:56 PM Addendum_11_Tech nology_Products_and_Services 1 Tue November 28 2023 02:59 PM Addendum_10_Tech nology_Products_and_Services 3 Mon November 27 2023 02:37 PM Addendum_9_Tech nology_Products_and_Services 1 Wed November 22 2023 09:01 AM Addendum_8_Tech nology_Products_and_Services 2 Mon November 20 2023 04:30 PM Addend um_7_Technology_Products_and_Services r 4 Wed November 15 2023 03:37 PM Addend um_6_Technology_Products_and_Services r 2 Thu November 9 2023 03:02 PM Addend um_5_Technology_Products_and_Services r 2 Wed November 8 2023 03:28 PM Addend um_4_Technology_Products_and_Services r 3 Tue November 7 2023 02:33 PM Addend um_3_Technology_Products_and_Services r- 2 Fri November 3 2023 02:06 PM Addend um_2_Technology_Products_and_Services r 1 Thu November 2 2023 03:08 PM Addend um_1_Technology_Products_and_Services r 1 Tue October 31 2023 03:29 PM Bid NumIzQt)RAZYMh 13 - 84 Vendor Name: CDWW3W hlent LLC Information Technology www.santa-ana.org/IT Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 3, 2026 TOPIC: Financial System Maintenance, Services, and Software Licenses AGENDA TITLE Renewal of Agreement with Infor (US), LLC for Lawson Financial System Maintenance and Support (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute a renewal form for the agreement with Infor (US), LLC for Lawson financial system maintenance and support to extend the term for a one-year period for an amount of$352,579 beginning July 1, 2026 through June 30, 2027, with two (2) one-year optional renewals, for a total amount of$1,122,471 (Agreement No. A-2026-XXX). GOVERNMENT CODE &84308 APPLIES: Yes DISCUSSION The City currently relies on the Lawson financial system to process, account for, maintain, track, and report on the City's financial information and transactions. This includes functions for general ledger, accounts payable, billing, accounts receivable, cash management, procurement, inventory, asset management, grant management, projects and activities, budgeting, business intelligence, and reporting. The system is used to produce the Annual Comprehensive Financial Report (ACFR) required by California State Law and the City Charter. After a competitive procurement process, the City Council approved an agreement with Lawson Software Americas, Inc. on March 3, 2008, to purchase the Lawson financial system (Agreement A-2008-037). The system went live in September 2009 and replaced a legacy mainframe system that was over 20 years old. Lawson Software Americas, Inc. was acquired by Infor (US) Inc. in 2011. Staff recommends approving the Renewal Form for continued annual maintenance and support. Annual maintenance entitles the City to receive software updates and technical support services, which are required to ensure system availability, proper operation, and legislative compliance. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. City Council 14 — 1 3/3/2026 Financial System Maintenance, Services, and Software Licenses March 3, 2026 Page 2 FISCAL IMPACT Funding is available in the current FY 2025-26 budget. Future fiscal year funding will be included in the proposed budgets for City Council consideration. Estimated amounts expended per fiscal year are shown in the table below. Fiscal Accounting Unit Fund Accounting Unit — Amount Year -Account No. Description Account No. Description 2025-26 10920141-62306 Information Enterprise Systems— $352,579 Technology Software Maintenance & Support 2026-27 10920141-62306 Information Enterprise Systems— $373,734 Technology Software Maintenance & Support 2027-28 10920141-62306 1 nformation Enterprise Systems — $396,158 Technology Software Maintenance & Support Total $1,122,471 EXHIBIT(S) 1. Infor Renewal Form Submitted By: Jack Ciulla, Chief Technology Innovations Officer Approved By: Alvaro Nunez, City Manager City Council 14 — 2 3/3/2026 Docusign Envelope ID:55E07547-2AB8-4777-842B-538AOEA36DOC infor Renewal Form Agreement ID:ICMRF_8745 Opportunity ID:OP-10203526 Quote ID:SQB537092 1 Infor Entity("Infor"): Infor(US), LLC Customer("Customer"or"Licensee"): City of Santa Ana This Renewal Form (the "Renewal Form") is for a renewal of Support for the Software specified herein previously ordered pursuant to certain order forms between the parties(the"Order Form(s)")under the applicable on-premises license and support agreements between Infor and Customer(collectively,the"Agreement").All applicable terms of the Agreement are incorporated herein by reference. In the event of a conflict,the terms of this Renewal Form control over the terms of the Agreement. Capitalized terms not defined in this Renewal Form are defined in the Agreement. In the event the capitalized terms in this Renewal Form differ from the terminology used in the Agreement, the parties shall apply terms logically. Effective Date:The date of countersignature by Infor THE PARTIES have executed this Renewal Form through the signatures of their respective authorized representatives. For: Infor(US), LLC For: City of Santa Ana (Infor) (Customer or Licensee) pDocuSigned by! 586FD60713E74FD... it Signature Sig ture Edward Foley Jac Ciulla Type or Printed Name Type or Printed Name sr.Manager, Infor subscription services Title Title 11 February 2026 1 14:54:18 EST Signature Date Signature Date ATTEST: CITY OF SANTA A\A Jennifer L. Hall Alvaro Niuiez City Clerk City Manager APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By Jonathan T.Martin z Assistant City Attorney OP-10203526 ICMRF_8745 Page 1 of 6 City Council 14 — 3 3/3/2026 Docusign Envelope ID:55E07547-2A88-4777-842B-538AOEA36DOC inFor Annual Commitment Customer: City of Santa Ana GLID: USOAB Customer Account ID: 2149-L I. The parties agree as follows: The Renewal Term is 01 July 2026 through 30 June 2027 ("Committed Renewal Term") and applies to the Software set out in Exhibit A.The Committed Renewal Term is a binding term, and neither party may exercise any rights of non- renewal or cancellation for convenience prior to the end of such Committed Renewal Term. For clarity, renewal means, with respect to subscription Software, that the Subscription Term is renewed, and, for on-premises Software, that Support is renewed. II. Fee for Committed Renewal Term Fee for the Committed Renewal Term (before applicable taxes): $352,578.96 Currency: US(Dollar) III. Payment Terms Payment Schedule: Invoice I Fee(before applicable taxes) Payable By 1 1 $ 352,578.96 31 May 2026 Option Years: Invoice Fee(before applicable taxes) Payable By 2 $373,733.70 31 May 2027 3 $396,157.72 31 May 2028 Invoice Address City of Santa Ana 20 Civic Center Plaza M42 Santa Ana CA USA 92701 Jack Ciulla 714-647-5200 jciulla@santa-ana.org City°tQouncl -87 5 14 - 4 3/ � 6 Docusign Envelope ID:55E07547-2A88-4777-842B-538AOEA36DOC Additional Terms 1. Unless excluded by applicable law, Infor reserves the right to issue invoices electronically. 2. Use Restriction definitions if specified in the Use Restriction field can be found at https://Iicensedefinitions.infor.com/ 3. If Customer fails to pay Infor any portion of the fee for the Committed Renewal Term within thirty(30) days of due date, then, in addition to other remedies Infor may exercise, Customer shall immediately be invoiced for, and shall be obligated to pay to Infor the total fee for the Committed Renewal Term, less any portion of the fee for the Committed Renewal Term previously paid (the "Damages"). If such amount is not paid within fifteen (15) days of invoice, Infor shall have no further obligation to provide Support or other Subscription Services for the Software, and Customer shall remain fully obligated to pay the Damages. 4. This Renewal Form is subject to the Infor General Lifecycle Policy. As described therein, additional fees may apply if Mainstream maintenance is no longer available for a product. The policy can be found at https://www.i nfor.com/content/a naiVst/I nfor-General-Lifecycle-Pol icy.pdf/ 5. Support Level Definitions: °X7= Infor Essential (24X5); "XTP"=Infor Premium (24x7); "XTE" = Infor Customer Success Plus program Descriptions of the XT and XTP Support plans can be found at http://www.infor.com/content/brochures/inforxtremesupportplanfeatures.pdf/. A description of the XTE - Customer Success Plus program can be found at.https://www.infor.com/support/customer-success-plus NAX= Not Applicable. City°tQouncl -87 5 14 - 5 3/ d 6 Docusign Envelope ID:55E07547-2A88-4777-842B-538AOEA36DOC Exhibit A On-Premises Software: Line Location Product Use Support Restriction Level 1 COLD: SITE-81 BPP-LSF: Lawson System Foundation 4 CPUCORE XTP 2 COLD: SITE-81 BPP-MNC: NetExpress Compiler for Windows 1 CU XTP 3 COLD: SITE-81 BPP-MNX: NetExpress App Runtime for Windows 110 CU XTP 4 COLD: SITE-81 BPP-MVC: MF Visual COBOL for Windows Compiler 1 NU XTP 5 COLD: SITE-81 BPP-MVX: MF COBOL Server Application Runtime - 110 CU XTP Windows 6 PROD: SITE-1 BPP-ISD: Infor Spreadsheet Designer 50 NU XTP 7 PROD: SITE-1 BPP-LMRK-NR: Landmark Technology Runtime 12 CPUCORE XTP 8 PROD: SITE-1 BPP-LSF: Lawson System Foundation 4 CPUCORE XTP 9 PROD: SITE-1 BPP-LTRM: Lawson Terminal 999 DV XTP 10 PROD: SITE-1 BPP-MNC: NetExpress Compiler for Windows 1 CU XTP 11 PROD: SITE-1 BPP-MNX: NetExpress App Runtime for Windows 110 CU XTP 12 PROD: SITE-1 BPP-MOBILA: Infor Landmark Administrator 1 NU XTP 13 PROD: SITE-1 BPP-MVC: MF Visual COBOL for Windows Compiler 1 NU XTP 14 PROD: SITE-1 BPP-MVX: MF COBOL Server Application Runtime - 110 CU XTP Windows 15 PROD: SITE-1 BPP-NOTIFY: Infor Notifications 1 NU XTP 16 PROD: SITE-1 BPP-PALI: Infor Process Integration 12 CPUCORE XTP 17 PROD: SITE-1 BPP-PFI: ProcessFlow Integrator 4 CPUCORE XTP 18 PROD: SITE-1 BPP-PFPM: ProcessFlow Solution Perf Mgmt 500 XTP CPUCORE 19 PROD: SITE-1 BPP-XMLT: Design Studio 1 NU XTP 20 PROD: SITE-1 DMG-DAS-XI-LITE: Infor OS-Document Management 10 NU XTP LITE 21 PROD: SITE-1 EPM-BI-ADMIN: Infor EPM Platform Professional 3 NU XTP 22 PROD: SITE-1 EPM-BI-CONSUMER: Infor EPM Platform Consumer 400 NU XTP 23 PROD: SITE-1 EPM-BI-LWS: Infor Business Intelligence for Lawson 16 CPUCORE XTP 24 PROD: SITE-1 HRM-BSIF: Bsi Tax Factory 2250 US ZZZZ 25 PROD: SITE-1 HRM-IJBP: E Recruiting Product 2250 US XTP 26 PROD: SITE-1 ION-MNGLPRTL-XI-LITE: Infor Ming.le Portal LITE 1 ET XTP 27 PROD: SITE-1 ION-MNGLUSER-XI-LITE: Infor OS - Ming.le 10 NU XTP Enterprise LITE 28 PROD: SITE-1 ION-PLATFORM-LITE: Infor OS LITE-Restricted Use 10 NU XTP -On Premise 29 PROD: SITE-1 ION-PROCESS-XI-LITE: Infor OS - ION PROCESS 1 CPUCORE XTP Grid Edition LITE 30 PROD: SITE-1 LLT-LADESK: Infor Learning Accelerator Desktop 300 NU XTP Edition 31 PROD: SITE-1 LLT-LAPRO: Infor Learning Accelerator Producer 2 NU XTP 32 PROD: SITE-1 S3F-FINPRO: Infor Lawson Financial Procurement 79 NU XTP Package 33 PROD: SITE-1 S3F-FINPRO: Infor Lawson Financial Procurement 12 NU XTP Package 34 PROD: SITE-1 S3F-FINPROI: Infor Lawson Financial Procurement 263 NU XTP Package Inquiry 35 PROD: SITE-1 S3F-GMP: Infor Lawson Grant Management Package 15 NU XTP 36 PROD: SITE-1 S3F-MRBAC: Infor Lawson Project Accounting 40 NU XTP 37 PROD: SITE-1 S3F-MRBAC: Infor Lawson Project Accounting 52 NU XTP 38 PROD: SITE-1 S3F-MRBACI: Project Ledger Inquiry 100 NU XTP 39 PROD: SITE-1 S3F-REPNBP: Reporting Sery Sry Named B & P 100 NU XTP 40 PROD: SITE-1 S3F-SUP: Infor S3 Support 1 EA XTP City°douncl -87 5 14 - 6 3/ 6 Docusign Envelope ID:55E07547-2A88-4777-842B-538AOEA36DOC 41 PROD: SITE-1 S3S-MOBRQC: Mobile Requisitions 1 DV XTP 42 PROD: SITE-1 S3S-RQC: Requisition Center 60 NU XTP 43 PROD: SITE-1 S3S-RQC: Requisition Center 100 NU XTP 44 PROD: SITE-1 UPP-CRAS: Crystal Reports App Server for Lawson 1 CPUCORE XTP 45 PROD: SITE-1 UPP-CRASBP:Crystal Reports App Server(Cpu)B&P 2 CP XTP 46 PROD: SITE-1 UPP-CRRBP: Crystal Reports Designer Bud & Plan 1 NU XTP 47 PROD: SITE-1 UPP-EFS: Framework Services 100 SV XTP 48 PROD: SITE-1 UPP-LBI-LEG: Lawson Business Intelligence (Cpu) 2 CP XTP 49 PROD: SITE-1 UPP-MOA: Microsoft Office Add Ins 50 NU XTP 50 PROD: SITE-2 BPP-LSF: Lawson System Foundation 4 CPUCORE XTP 51 TEST: SITE-71- BPP-LSF: Lawson System Foundation 4 CPUCORE XTP TRNG 52 TEST: SITE-71- BPP-MNC: NetExpress Compiler for Windows 1 CU XTP TRNG 53 TEST: SITE-71- BPP-MNX: NetExpress App Runtime for Windows 10 CU XTP TRNG 54 TEST: SITE-71- EPM-BI-ADMIN: Infor EPM Platform Professional 3 NU XTP TRNG 55 TEST: SITE-71- EPM-BI-CONSUMER: Infor EPM Platform Consumer 400 NU XTP TRNG 56 TEST: SITE-71- EPM-BI-LWS: Infor Business Intelligence for Lawson 16 CPUCORE XTP TRNG 57 TEST: SITE-71- HRM-HUM: Human Resources Package 10 US XTP TRNG 58 TEST: SITE-71- S3F-FINPRO: Infor Lawson Financial Procurement 10 NU XTP TRNG Package 59 TEST: SITE-71- S3F-GMP: Infor Lawson Grant Management Package 10 NU XTP TRNG 60 TEST: SITE-71- S3F-MRBAC: Infor Lawson Project Accounting 10 NU XTP TRNG 61 TEST: SITE-71- UPP-CRAS: Crystal Reports App Server for Lawson 1 CPUCORE XTP TRNG 62 TEST: SITE-71- UPP-CRASBP:Crystal Reports App Server(Cpu)B&P 2 CP XTP TRNG 63 TEST: SITE-71- UPP-CRRBP: Crystal Reports Designer Bud & Plan 1 NU XTP TRNG 64 TEST: SITE-71- UPP-EFS: Framework Services 100 SV XTP TRNG 65 TEST: SITE-71- UPP-LBI-LEG: Lawson Business Intelligence (Cpu) 2 CP XTP TRNG 66 TEST: SITE-71- UPP-LVPNC: Lawson Viewpoint Embedded 3 NU XTP TRNG 67 TEST: SITE-91 BPP-LSF: Lawson System Foundation 100 XTP CPUCORE 68 TEST: SITE-91 BPP-MNC: NetExpress Compiler for Windows 1 CU XTP 69 TEST: SITE-91 BPP-MNX: NetExpress App Runtime for Windows 10 CU XTP 70 TEST: SITE-91 BPP-MVC: MF Visual COBOL for Windows Compiler 1 NU XTP 71 TEST: SITE-91 BPP-MVX: MF COBOL Server Application Runtime - 10 CU XTP Windows 72 TEST: SITE-91 BPP-XMLT: Design Studio 1 NU XTP 73 TEST: SITE-91 EPM-BI-ADMIN: Infor EPM Platform Professional 3 NU XTP 74 TEST: SITE-91 EPM-BI-CONSUMER: Infor EPM Platform Consumer 400 NU XTP 75 TEST: SITE-91 EPM-BI-LWS: Infor Business Intelligence for Lawson 16 CPUCORE XTP 76 TEST: SITE-91 HRM-HUM: Human Resources Package 10 US XTP 77 TEST: SITE-91 S3F-FINPRO: Infor Lawson Financial Procurement 10 NU XTP Package City°�ounaIRF-87 5 14 - 7 3/ d 6 Docusign Envelope ID:55E07547-2A88-4777-842B-538AOEA36DOC 78 TEST: SITE-91 S3F-GMP: Infor Lawson Grant Management Package 10 NU XTP 79 TEST: SITE-91 S3F-MRBAC: Infor Lawson Project Accounting 10 NU XTP 80 TEST: SITE-91 UPP-CRAS: Crystal Reports App Server for Lawson 1 CPUCORE XTP 81 TEST: SITE-91 UPP-CRASBP: Crystal Reports App Server(Cpu)B&P 2 CP XTP 82 TEST: SITE-91 UPP-CRRBP: Crystal Reports Designer Bud & Plan 1 NU XTP 83 TEST: SITE-91 UPP-EFS: Framework Services 100 SV XTP 84 TEST: SITE-91 UPP-LBI-LEG: Lawson Business Intelligence(Cpu) 2 CP XTP City°tQouncl -87 5 14 - 8 3/ d 6 Docusign Envelope ID:55E07547-2A88-4777-842B-538AOEA36DOC 0 docusign Certificate Of Completion Envelope Id:4B24F21C-21BD-49AD-9EB2-183D750528DE Status:Sent Subject:Complete with Docusign:City of Santa Anna-Renewal Addendum.pdf Deal Currency: Opportunity ID(e.g. OP-12345678): Total Services Value(local currency): Category: Source Envelope: Document Pages:6 Signatures:0 Envelope Originator: Certificate Pages:4 Initials:0 John Archipolo AutoNav: Enabled 13560 Morris Road,Ste 4100 Envelopeld Stamping: Enabled Alpharetta,GA 30004 Time Zone:(UTC-05:00)Eastern Time(US&Canada) john.archipolo@infor.com IP Address: 104.129.205.31 Record Tracking Status:Original Holder:John Archipolo Location:DocuSign 15 January 2026 1 09:55 john.archipolo@infor.com Signer Events Signature Timestamp Jack Ciulla Sent: 15 January 2026 1 09:57 jciulla@santa-ana.org Viewed: 15 January 2026 11:36 Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 15 January 2026 1 11:36 ID:eO82e16b-78ad-4eef-88d6-c2d24e738bO1 Edward Foley Edward.Foley@infor.com Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 15 January 2026 09:57 Payment Events Status Timestamps Electronic Record and Signature Disclosure City Council 14 — 9 3/3/2026 Docusign Envelope ID:55E07547-2A88-4777-842B-538AOEA36DOC :31 Parties agreed to:Jack Ciulla ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Infor (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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City Council 14 — 12 3/3/2026 Information Technology www.santa-ana.org/IT Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 3, 2026 TOPIC: Software Maintenance and Support for Human Resource and Payroll System AGENDA TITLE Amendment to Agreement with Govern mentjobs.com Inc. dba NEOGOV for Software Maintenance and Support (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute Amendment No. 11 to Contract No. 980603 to increase the total not to exceed of the agreement with Govern mentjobs.com Inc. dba NEOGOV for software maintenance and support services by $101,329 and extend the term for a one-year period beginning April 1, 2026 through March 31, 2027 (Agreement No. A-2026-XXX). GOVERNMENT CODE 484308 APPLIES: Yes DISCUSSION The City currently processes payroll and performs Human Resources management functions using the Personality Payroll and Human Resources software system which was originally purchased from High Line Corporation in 1998 (Agreement No 980603). High Line Corporation was recently acquired by Govern mentjobs.com Inc. dba NEOGOV. The system is used to maintain personnel information, record time and attendance, process payroll, administer benefits, administer training and development, control positions, and forecast personnel costs. The system's employee and manager self-service portal is used by approximately 1,500 City employees to access their pay stubs, benefits, leave accrual balances, salary information, training, and other employee information. The annual agreement provides for software maintenance and support, including mandatory payroll tax table and form updates. An agreement renewal is required in order to receive regular software updates that allow the City to continue to process payroll that complies with Federal and State tax and labor laws. Maintaining legal requirements for payroll processing is extremely critical for continued operations. This amendment benefits the City by maintaining the ownership of the perpetual licenses City Council 15 — 1 3/3/2026 Software Maintenance and Support for Human Resource and Payroll System March 3, 2026 Page 2 purchased through the original agreement and obtaining product support without having to transition to a subscription model. The amount of the maintenance and support renewal is $81,329, which represents a 0.82% increase from last year. The agreement also includes an optional not-to-exceed amount of $20,000 to engage with NEOGOV for emergency professional services, if needed. Professional services are sometimes required for advanced troubleshooting or with assistance in complicated configuration changes required for payroll changes to ensure that employee payroll is calculated accurately and on time. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding is available in the current FY 2025-26 budget. Future fiscal year funding will be included in the proposed budgets for City Council consideration. Estimated amounts expended per fiscal year are shown in the table below. Fiscal Accounting Unit Fund Accounting Unit— Amount Year - Account No. Description Account No. Description 2025-26 10920141-62306 1 nformation Enterprise Systems— $81,329 Technology Software Maintenance & Support 2025-26 10920141-62300 Information Enterprise Systems— $2,000 Technology Contract Services 2026-27 10920141-62300 Information Enterprise Systems— $18,000 Technology Contract Services Total $101,329 EXHIBIT(S) 1. NEOGOV Amendment Submitted By: Jack Ciulla, Chief Technology Innovations Officer Approved By: Alvaro Nunez, City Manager City Council 15 — 2 3/3/2026 Docusign Envelope ID: E66C922C-7F30-4FCD-AB62-6CAFOOE475A9 AMENDMENT NO. 11 FOR CONTRACT NO.980603 NEOGOV This Amendment No. 11 is entered into by and between the City of Santa Ana (the "Customer") and Governmentjobs.com,Inc.d/b/aNEOGOV,2120 Park Place,Suite 100,El Segundo,CA 90245("NEOGOV") in order to amend Contract No.980603 including Amendments 1 through 10: In consideration of the foregoing and the mutual promises contained herein and other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged,the Parties hereto agree as follows: 1. Contract Term: Pursuant to Section 1 of the above-referenced Agreement, entered into by High Line Software Corporation, and the City of Santa Ana, dated June 22, 1998 (the "Original Contract"), the time period of the Original Contract is hereby extended for an additional one-year period,from April 1,2026,through March 31,2027. 2. Maintenance Fees, as detailed below, shall not exceed$81,329.00 during the tern of Amendment 11. 4/l/2026—3/31/2027: HIGHLINE MAINTENANCE Item Start Date End Date Total(USD) Foundation Maintenance /l/2026 3/31/2027 $8,411.00 Payroll Maintenance /l/2026 3/31/2027 $11,864.00 Benefit Administration Maintenance /l/2026 3/31/2027 $3,950.00 Salary Administration Maintenance /l/2026 3/31/2027 $3,359.00 Attendance Maintenance /1/2026 3/31/2027 $3,950.00 Workflow Maintenance /1/2026 3/31/2027 $3,688.00 E/MGR Self-Service Maintenance /l/2026 3/31/2027 $3,093.00 erformance&Talent Management /l/2026 3/31/2027 $1,551.00 Maintenance Standard Volume Server Engine Up to 4 /l/2026 3/31/2027 $2,933.00 Cores Maintenance Limited Volume Server Engine /l/2026 3/31/2027 $1,905.00 Maintenance Tax Tables(US)(Symmetry) /l/2026 3/31/2027 $10,115.00 Maintenance ogi Embedded Business Intelligence /l/2026 3/31/2027 $3,688.00 Maintenance Oracle Server Database Standard Edition /1/2026 3/31/2027 $2,060.00 Two-User Maintenance Oracle Server Database Standard Edition /1/2026 3/31/2027 $10,042.00 Two-Processor Maintenance WebLogic Application Server Standard /1/2026 3/31/2027 $1,195.00 Edition User Maintenance City Council 15 — 3 3/3/2026 Docusign Envelope ID: E66C922C-7F30-4FCD-AB62-6CAFOOE475A9 ebLogic Application Server Standard /1/2026 3/31/2027 $6,702.00 Edition Processor Maintenance Business Intelligence Publisher Edition /1/2026 3/31/2027 $1,450.00 User Maintenance Custom Program Maintenance /1/2026 3/31/2027 $1,373.00 HIGHLINE TOTAL: $81,329.00 3. Professional Services Fees: Customer may engage Neogov professional services on a time and materials(T&M) basis for technical assistance at the Neogov current published rate schedule at the time the service is requested.Professional Services fees,during the term of Amendment 11,shall not exceed$20,000.00. 4. Total costs for maintenance and fees during the term of this Amendment shall not exceed$101,329.00. 5. The parties agree to add the following new section to the Agreement: Limitations of Liability. a) EXCLUSION OF DAMAGES.TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW,IN NO EVENT WILL EITHER PARTY BE LIABLE UNDER OR IN CONNECTION WITH THIS AGREEMENT OR ITS SUBJECT MATTER UNDER ANY LEGAL OR EQUITABLE THEORY, INCLUDING BREACH OF CONTRACT,TORT(INCLUDING NEGLIGENCE),STRICT LIABILITY,AND OTHERWISE,INCLUDING FOR ANY: (a) LOSS OF PRODUCTION, USE, BUSINESS, REVENUE, OR PROFIT OR DIMINUTION IN VALUE; (b) IMPAIRMENT, INABILITY TO USE OR LOSS, INTERRUPTION OR DELAY OF THE SERVICES; (c)LOSS, DAMAGE, CORRUPTION OR RECOVERY OF DATA, OR BREACH OF DATA OR SYSTEM SECURITY; (d) COST OF REPLACEMENT GOODS OR SERVICES; (e) LOSS OF GOODWILL, LOSS OF BUSINESS OPPORTUNITY OR PROFIT,OR LOSS OF REPUTATION;OR(f)CONSEQUENTIAL, INCIDENTAL, INDIRECT, EXEMPLARY, SPECIAL, ENHANCED, OR PUNITIVE DAMAGES, REGARDLESS OF WHETHER SUCH PERSONS WERE ADVISED OF THE POSSIBILITY OF SUCH LOSSES OR DAMAGES OR SUCH LOSSES OR DAMAGES WERE OTHERWISE FORESEEABLE, AND NOTWITHSTANDING THE FAILURE OF ANY AGREED OR OTHER REMEDY OF ITS ESSENTIAL PURPOSE. b) CAP ON MONETARY LIABILITY. EXCEPT FOR DAMAGES ARISING OUT OF LIABILITY WHICH CANNOT BE LAWFULLY EXCLUDED OR LIMITED, OR CUSTOMER'S OBLIGATIONS TO MAKE PAYMENT UNDER THIS AGREEMENT,THE TOTAL AGGREGATE LIABILITY OF EITHER PARTY FOR ANY AND ALL CLAIMS AGAINST THE OTHER PARTY UNDER THIS AGREEMENT, WHETHER ARISING UNDER OR RELATED TO BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, OR ANY OTHER LEGAL OR EQUITABLE THEORY, SHALL NOT EXCEED THE AMOUNT OF ALL PAYMENTS ACTUALLY RECEIVED BY NEOGOV FROM CUSTOMER IN CONNECTION WITH THIS AGREEMENT IN THE 12 MONTH PERIOD PRECEDING THE DATE OF THE FIRST EVENT INITIALLY GIVING RISE TO SUCH LIABILITY. THE EXISTENCE OF ONE OR MORE CLAIMS WILL NOT ENLARGE THE LIMIT. 6. Except as modified by this Amendment 11, all other terms and conditions of the Original Contract, as amended, remain unchanged and in full force and effect. [signature page follows] City Council 15 — 4 3/3/2026 Docusign Envelope ID:E66C922C-7F30-4FCD-AB62-6CAFOOE475A9 SIGNATURE PAGE TO AMENDMENT NO. 11 FOR CONTRACT NO.980603 NEOGOV IN WITNESS WHEREOF, the parties have caused this Amendment to be executed by their respective duly authorized officers as of the date set forth below,and consent to the Agreement. CITY OF SANTA ANA ATTEST: ALVARO NUNEZ JENNIFER L.HALL City Manager City Clerk APPROVED AS TO FORM: GOVERNMENTJOBS.COM, INC. SONIA R. CARVALHO (DB/A/NEOGOV) City Attorney DocuSigned by: By: M I C_ tun&s JONATHAN T.M RTINEZ By: Mike aurns Assistant City Attorney Title: Corporate Controller RECOMMENDED FOR APPROVAL: V "a JAC ;CIULLA Chie echnology Innovations Information Technologies Department City Council 15 — 5 3/3/2026 Parks, Recreation, and Community Services www.santa-ana.org/parks Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 3, 2026 TOPIC: River View Golf Course Management Services AGENDA TITLE Agreement with Santa Ana Golf, LLC, a Wholly Owned Subsidiary of CourseCo, Inc., for River View Golf Course Management Services (Specification No. 26-002) (Non-General & General Fund) RECOMMENDED ACTION 1. Authorize the City Manager to execute an agreement with CourseCo, Inc. to provide management services for the River View Golf Course in an amount not to exceed $3,083,377 which includes a 3% annual CPI adjustment, an incentive fee equal to 10% of Gross Operating Income above an established baseline threshold with a maximum cap of 50% of the annual management fee, as defined in the Agreement, for a term effective March 3, 2026, with operations commencing May 1, 2026, and expiring June 30, 2031, with provisions for two, five-year extensions expiring June 30, 2041. (Agreement No. A-2026-XXX) 2. Approve an appropriation adjustment to make a payment in the amount of $395,000 to the Golf Course Enterprise Fund (Fund 112) from the General Fund spendable fund balance (Fund 011) to provide initial working capital for operations of the golf course, which will be repaid from Golf Course revenue. (Requires five affirmative votes) 3. Approve an appropriation adjustment to budget the remaining two months of the 2025-2026 fiscal year, which will recognize $729,950 in Golf Course revenue account (no. 11213002-57990) and appropriate the same to the Golf Course expenditure accounts (no. 11213200-Various). (Requires five affirmative votes) GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION Approval of the proposed professional golf course management agreement represents a strategic shift in River View Golf Course operations that prioritizes public benefit, increased City oversight, and long-term reinvestment. With the existing lease expiring on April 30, 2026, the City has an opportunity to transition from a passive lease model to an City Council 16 — 1 3/3/2026 Riverview Golf Course Management Services March 3, 2026 Page 2 operational structure that more closely aligns with the City's mission: to make the golf course self-sustainable with no general fund contribution. Background River View Golf Course has served the Santa Ana community for more than 60 years and operates on land owned by the City and the Orange County Flood District. The City acquired property along the Santa Ana River channel north of 17t" Street in 1953 and entered into a lease agreement in 1964 with Riverview Golf Company (later restructured as Riverview Golf LLC) for the construction and operation of the golf course. In 1969, operations expanded to an 18-hole public golf course through an additional lease with the Orange County Flood District for adjacent land, comprised of approximately 70 acres. Since that time, the course has operated under a private lease model under third-party management, Riverview Golf LLC. The City's lease agreement with the Riverview Golf LLC is set to expire on April 30, 2026. The current operator's lease with the Orange County Flood District has expired and is currently in a month to month status. To ensure continuity of operations, the City and the Orange County Flood District are concurrently entering into a new lease agreement to support continued operation of River View Golf Course as an 18-hole public course. Since a portion of the golf course is located on land owned by the Orange County Flood Control District, the agreement includes requirements related to maintenance of District-owned property. Because these maintenance requirements may be periodically updated by the District, the agreement authorizes the City Manager or their designee to amend this section of the agreement, only, to reflect any new, updated, or amended District requirements. Staff will separately propose a lease agreement between the County and the City for use of the property owned by the Orange County Flood Control District at a future council meeting, the cost of which will be part of the Golf Course Enterprise Fund annual operating budget. As these lease agreements transition, the City is responsible for securing professional management for the full operation of the facility, creating an opportunity to increase City oversight, expand regional community recreational use, and strive to make itself sustainable. Increased City Oversight Under the proposed management agreement, the City retains ownership of River View Golf Course while the operator manages day-to-day operations on behalf of the City. This model provides the City with authority over operating budgets, fee structures, City Council 16 — 2 3/3/2026 Riverview Golf Course Management Services March 3, 2026 Page 3 programming priorities, and performance expectations. All management details are supported in the agreement with clear reporting requirements and audit rights. Unlike a traditional lease arrangement, this management structure allows the City to play an active role in shaping how the course is operated, programmed, and reinvested. The increased oversight will ensure River View Golf Course functions as a public recreation asset. Expanded Community Programming and Access The management agreement model supports integration of Parks, Recreation, and Community Services Agency led programming, events, and partnerships into golf course operations. This includes expanded opportunities for youth golf instruction, increased access and programming for seniors, and the development of resident membership/pass options that encourage consistent community use. The agreement also provides flexibility to host community events and tournaments that activate the course and strengthen community connections. For example, the operator will be required to host a minimum of three (3) community events annually at no cost to participants. This approach expands access while maintaining a high-quality golf experience. Capital Investment Strategy Transitioning to a professional golf course management agreement allows the City to take a more proactive and structured approach to capital investments at River View Golf Course. Through collaborative evaluation during the first six months of operating, City staff and the proposed operator will outline immediate needs critical to improving the overall golf experience and supporting safe operations. Anticipated priority projects may include the driving range, netting, and pro shop improvements. The City is committed to identifying one-time funding sources to address these priority improvements early in the transition period. These initial investments will enhance customer experience, improve relations with neighboring residents, and support the successful launch of expanded programming and events. Beyond these initial needs, the agreement establishes a framework for ongoing capital planning. City staff will work with CourseCo annually to evaluate capital improvement priorities and identify an appropriate portion of golf course revenues to dedicate to a capital improvement fund designated for the golf course. These investments will be reviewed and approved by the City Council as a part of the operator's annual budget process, ensuring continued City oversight and alignment with community priorities. This reinvestment strategy supports future enhancements such as cafe upgrades, irrigation improvements, and modern golf technology. City Council 16 — 3 3/3/2026 Riverview Golf Course Management Services March 3, 2026 Page 4 Qualified Municipal Golf Operator In identifying a qualified operator for River View Golf Course, the City reviewed municipal golf course management agreements, consulted with multiple golf management firms, and evaluated operating models utilized by public agencies throughout California. Given the limited timeframe to transition operations prior to the April 30, 2026 lease expiration, emphasis was placed on selecting a firm with demonstrated experience in seamless municipal transitions, financial stabilization, and long-term asset stewardship. City staff has selected CourseCo, Inc. as the proposed management firm to operate the golf course. CourseCo, Inc. is a California-based golf management firm founded in 1989 with extensive experience operating publicly owned golf facilities. The company currently manages more than 40 golf properties nationwide, the majority of which are owned by public agencies. Courses in Southern California managed by CourseCo are Altadena Golf Course, Eaton Canyon Golf Course, Fullerton Golf Course, Green River Golf Club, and Santa Barbara Golf Club. CourseCo specializes in municipal golf operations, including 18-hole championship courses, driving ranges, practice facilities, food and beverage services, and retail pro shop operations. CourseCo has successfully transitioned numerous golf facilities from traditional lease arrangements to management agreement models, providing public agencies with enhanced oversight, improved financial transparency, and structured capital reinvestment strategies. Their operational approach emphasizes: agronomic best practices, preventative maintenance programs, customer service training, revenue optimization, and community-based programming that supports youth golf, instructional programs, tournaments, and special events. CourseCo's management model provides a competitive and transparent fee structure supported by comprehensive capital planning and equipment lifecycle strategies. The firm utilizes data-driven financial reporting and performance benchmarking to ensure accountability and informed decision-making. CourseCo also prioritizes operational continuity through staff retention strategies, including on-site hiring fairs and training programs, while leveraging procurement efficiencies and established vendor relationships to reduce operating costs. In addition, the company brings extensive risk management and regulatory compliance expertise specific to publicly owned facilities, ensuring operations align with public agency standards and requirements. Under current market conditions, initiating a new standalone competitive procurement within a shortened timeframe could expose the City to operational disruption and higher transition risk. CourseCo's established municipal expertise allows for an efficient and structured transition while maintaining uninterrupted service to golfers and the City Council 16 — 4 3/3/2026 Riverview Golf Course Management Services March 3, 2026 Page 5 surrounding community, which is in the best interests of the City and public. Moreover, CourseCo's recent management agreement with the City of Fullerton was competitively bid and the agreement proposed here is substantially similar to Fullerton's, as is Fullerton's competitive bidding process substantially equivalent to that of the City's. Lastly, CourseCo's agreement is one for services, which is also exempted from the competitive bidding process (SAMC § 2-807). This management agreement provides the City with an opportunity to increase oversight of River View Golf Course, strengthen fiscal accountability, expand community-focused programming, and implement a sustainable reinvestment strategy that supports long-term stewardship of this valued public recreational asset. Contract Summary The proposed Management Agreement with Santa Ana Golf, LLC (CourseCo's wholly owned subsidiary) establishes a five-year professional management structure for River View Golf Course, with two additional five-year renewal options at the City's discretion. CourseCo will provide full turnkey municipal golf operations including golf services, food and beverage, maintenance oversight, marketing, staffing, and capital planning while the City retains ownership, policy authority, and annual budget approval. Under the agreement, CourseCo will receive a fixed Management Fee of $95,000 annually, paid in equal monthly installments, increasing by 3% annually. In addition, the City will pay a separate Accounting Fee of $21,000 annually for financial reporting and administrative services, also increasing by 3% annually beginning in year two. A performance-based Incentive Management Fee is only triggered if Gross Revenues exceed $4.0 million in a fiscal year and is capped at 50% of the annual Management Fee. For comparison, first- year projected revenue is approximately $3.7 million. The agreement also includes structured capital planning, annual City-approved budgets, and full indemnification and insurance protections, transferring operational risk while preserving municipal oversight. CourseCo will process all revenue and expenditure transactions through a city approved bank account that is managed by CourseCo. Each month, CourseCo will issue a check to the City for any net revenue, which will be deposited in the City's Golf Course Enterprise Fund. Additionally, CourseCo will provide financial information of revenue and expenditures that will be entered into the City's financial system. The City Attorney's Office worked collaboratively with staff to develop and finalize the Management Agreement to ensure compliance with municipal contracting standards, risk allocation requirements, and California law. Overall, this approach strengthens financial sustainability, addresses deferred maintenance, and enhances the guest experience, while expanding community programming, youth access, and event opportunities ensuring River View remains an City Council 16 — 5 3/3/2026 Riverview Golf Course Management Services March 3, 2026 Page 6 affordable, well-maintained, and community-centered public asset for Santa Ana residents and surrounding communities. Staff recommends awarding an agreement with CourseCo, Inc. (Exhibit 1) based on the firm's extensive experience managing municipal golf courses, proven ability to transition publicly owned facilities into structured management models, and demonstrated capacity to improve operational performance while expanding community programming. CourseCo's proposal provides a competitive fee structure, a defined capital planning framework, and operational continuity through retention of existing staff where feasible. Staff believes this agreement best positions the City to enhance oversight, strengthen long-term fiscal sustainability, and preserve River View Golf Course as a high-quality public recreational asset. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The golf course is expected to be self-sufficient with no fiscal impact to the General Fund. The $395,000 request from the General Fund is solely to provide initial cash flow, structured as a short-term payable [no. 01101001-12128 (Due from Other Funds) to no. 11201001-20200 (Due to Other Funds)] to be repaid in FY 2026-2027. The fees for management services and other operational costs are to be paid from revenue received from the golf course and any excess revenue is to be deposited into the Golf Course Enterprise Fund to fund future capital improvements. Previously, the City realized approximately $175,000 of annual revenue in fiscal year 2024-2025 from leasing its land to the golf course operator. In the short-term, staff recommends reinvesting net proceeds back into golf course improvements. However, in the long-term, staff expects to have recurring net revenue available for the General Fund. The CourseCo incentive fee is to be re-negotiated prior to the execution of the first renewal period. Financial statements will be audited annually by a certified public accounting firm, and the City will have the right to review golf course financial records at any time. The following tables provide financial data that provides a narrative of operating revenues and expenses. Summary of management, incentive, and accounting fees for the initial five-year term will be as follows: Fiscal Year Management Incentive Fee Accounting Total Services Maximum Services 25/26 $15,834 $0 $3,500 $19,334 26/27 $95,475 $47,500 $21 ,105 $164,080 City Council 16 — 6 3/3/2026 Riverview Golf Course Management Services March 3, 2026 Page 7 27/28 $98,340 $48,925 $21,738 $169,003 28/29 $101,290 $50,393 $22,390 $174,073 29/30 $104,328 $51,905 $23,062 $179,295 30/31 $107,458 $53,462 $23,754 $184,674 With the approval of recommended action number two, an appropriation adjustment to provide working capital for the Golf Course Enterprise fund will be as follows: Fiscal Accounting Unit- Fund Accounting Unit, Amount Year Account# Description Account Description FY 25-26 11213200-69135 Golf Course Golf Course Enterprise, $395,000 Enterprise Payment to Subagent Fund The estimated spendable General Fund balance is $11,627,075. The working capital provided by the General Fund will be repaid during the 2026-2027 fiscal year. With the approval of recommended action number three, funds will be budgeted for the remaining two months of the fiscal year (May and June) as follows: Fiscal Accounting Unit- Fund Accounting Unit, Amount Year Account# Description Account Description FY 25-26 11213002-57990 Golf Course Golf Course Revenue, $729,950 Enterprise Fund Miscellaneous Income FY 25-26 11213200-69135 Golf Course Golf Course Enterprise, $594,755 Enterprise Fund Payment to Subagent FY 25-26 11213200-69011 Golf Course Golf Course Enterprise, $135,195 Enterprise Fund Reserve Appropriation CourseCo, Inc. has provided a pro forma budget for FY26-27 of operations with a Net Operating Revenue of$3,689,885 and Operating Expenses Before Capital Improvement of $2,919,316 for a Net Operating Income of $770,569. The Parks, Recreation, and Community Services Agency (PRCSA) in collaboration with the Finance Department also reviewed the financial information of the current operator (River View Golf) and the information provided by CourseCo, Inc. is in line with the City's estimates. CourseCo, Inc.'s annual budget plan may be adjusted quarterly to account for changes that occur during the year, similar to how the City has Quarterly Budget Updates, and as CourseCo, Inc. obtains additional operational information from actually managing the facility. Revenue and appropriations for fiscal year 2026-2027 will be included in the City's annual budget development process. City Council 16 — 7 3/3/2026 Riverview Golf Course Management Services March 3, 2026 Page 8 EXHIBIT(S) 1. Agreement with CourseCo, Inc. 2. CourseCo - River View Proposal Submitted By: Hawk Scott, Executive Director of Parks, Recreation, and Community Services Agency Approved By: Alvaro Nunez, City Manager City Council 16 — 8 3/3/2026 MANAGEMENT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND SANTAANA GOLF, LLC FOR RIVER VIEW GOLF COURSE THIS MANAGEMENT AGREEMENT ("Agreement") is made and entered into as of the 3rd day of March, 2026 ("Effective Date") by and between the City of Santa Ana, a California Municipal Corporation ("City") and Santa Ana Golf, LLC, a California limited liability company and a wholly owned subsidiary of CourseCo, Inc. ("Contractor"). City and Contractor are at times collectively referred to as the "Parties." RECITALS WHEREAS, on May 15, 1953, the City acquired, by Corporation Grant Deed, that certain real property located in the City of Santa Ana along the southeasterly boundary of the Santa Ana River channel north of 17`h street. WHEREAS, on November 2, 1964, the City and Riverview Golf Company (subsequently restructured as Riverview Golf LLC) entered into a lease agreement, as amended, for that certain real property in the City of Santa Ana along the southeasterly boundary of the Santa Ana River channel north of 17th street for the construction and operation of a 9-hole golf course, commonly known as River View Golf Course ("Facility"). WHEREAS, on September 2, 1969, Riverview Golf LLC and the Orange County Flood District ("District") entered into a lease agreement, as amended, for a portion of the District's Santa Ana River Channel (located along the Santa Ana River between the 22 Freeway and 17th Street in the City of Santa Ana) allowing for Riverview Golf LLC to expand its business operation to that of an 18-hole golf course using the combined properties under both the City and District's lease agreements. WHEREAS,the lease agreement with Riverview Golf LLC and the City is set to expire on April 30, 2026, at which time City will be without professional management over the Facility. WHEREAS,the lease agreement between Riverview Golf LLC and the District has expired and Riverview Golf LLC is continuing use of the District's land in holdover status. WHEREAS, City and the District are actively negotiating a lease agreement for City's use of the District's land to continue operations of River View Golf Course as an 18-hole public golf course, at which time, Riverview Golf LLC's holdover tenancy will be terminated. WHEREAS, City is in need of a professional manager for the complete organization of the Facility, including, but not limited to, accounting and administration of all receipts and disbursements, marketing and sales, supervision of all employees, procurement of all insurance, and maintenance of the Facility and its equipment. WHEREAS, City has received a proposal from Contractor, has reviewed the previous relevant experience and evaluated the expertise of Contractor, and desires to retain Contractor to render services under the terms and conditions set forth in this Agreement. -1- City Council 16 — 9 3/3/2026 NOW, THEREFORE, in consideration of the promises and the respective and mutual agreements contained herein, said parties hereby agree as follows: ARTICLE 1 -DEFINITIONS As used in this Agreement, the following terms shall have the respective meanings indicated below: Agreement means this Management Agreement. Annual Budget Plan means the document as described in Section 3.4. Affiliate means any and all corporations, partnerships, trusts, limited liability companies and other entities directly or indirectly controlled by, controlling, or subject to direct or indirect common control of an entity or person. Capital Improvements means any alteration or addition to, or rebuilding or renovation of, the Facility, the cost of which is not charged to property operation and maintenance. Cash Register Bank or Petty Cash Funds, as described in Section 6.1. City means City of Santa Ana, a California Municipality or any successor to City's interest under this Agreement. City Account shall have the meaning described in Section 6.1 of this Agreement. Commencement Date means the date upon which Contractor assumes its obligations under this Agreement to manage and operate the Facility, which date shall be May 1, 2026. Comparable Facilities means other municipal golf course facilities located in Orange County, charging comparable green fees, with a comparable level of maintenance standards and a comparable quality of improvements and amenities. Compensation means the direct salaries and wages paid to or accruing for the benefit of any manager or other employee, together with all fringe benefits payable to or accruing for the benefit of such manager or other employee, including employer's contribution under the Federal Insurance Contributions Act("FICA"); unemployment compensation, or other employment taxes; pension fund contributions, worker's compensation, group life and accident and health insurance premiums as well as any payments made by Contractor which fall within the deductible amounts of any such policies; retirement; disability; and other similar benefits. CPI means The United States Department of Labor, Bureau of Labor Statistics, Consumer Price Index for all urban consumers (all items for the Los Angeles-Riverside-Orange County metropolitan area on the basis of 1982 - 1984 equals 100). Notwithstanding the foregoing, if the format or components of the CPI are materially changed after the date hereof,then Contractor shall substitute an index which is published by the Bureau of Labor Statistics or similar agency and which is most nearly equivalent to the CPI in effect as of the date hereof. The substitute index -2- City Council 16 — 10 3/3/2026 shall be used to calculate the increase in the Base Line NOI unless City objects to such index in writing within fifteen (15) days after the date Contractor notifies City of Contractor's substitute index. If City objects to the substitute index, then Contractor and City shall submit the selection of the substitute index for binding arbitration in accordance with the rules and regulations of the American Arbitration Association at its office closest to the Facility. The costs of arbitration shall be borne equally by City and Contractor. Effective Date means the date of the Management Agreement. Facility has the meaning as set forth in the recitals of this Agreement, and is further documented by way of the "Facility Maps," attached hereto and incorporated herein by this reference as Exhibit A. Operating Account means a bank account established by Contractor, for the sole purpose of the Facility articulated in the Agreement as set forth in Section 6.1.1. Furnishings and Equipment means all furniture, furnishings, trade fixtures, apparatus and equipment, including golf course maintenance vehicles and equipment, golf carts, driving range pickers and pullers, mats, buckets, cash registers, rental golf clubs, ball washers, benches, uniforms, and other personal property used in or held in storage for use in the operation of the Facility, other than Operating Inventory and fixtures attached to and forming part of the Improvements. Golf Course Manual is the policy and procedures for the operation and maintenance of the Facility as it may be revised during the term of this agreement as developed and maintained by the Contractor. If any such revision results in an increase in direct costs, the City shall have the discretion to approve and increase the applicable line items in the Annual Budget to account for such increased costs. Gross Revenues means all money received as a result of the operation of the Facility and the sale of goods and services at the Facility, determined in accordance with generally accepted accounting principles consistently applied. Gross Revenues shall include,but are not limited to, all green fees; annual fees;rental fees for golf carts, golf clubs and bags, and other rental items; range balls; reservation fees; fees for golf handicap service; food and beverage sales; liquor sales; revenue generated from space rentals and from event-related meetings, banquets, parties, tournaments, and other group gatherings; merchandise sales; golf instruction fees; revenues from golf schools; gross receipts received by licensees or concessionaires (if applicable);proceeds from insurance; any amount received by Contractor in connection with any claim, demand, or lawsuit; and all other revenues generated by the Facility. Gross Revenues shall be reduced by any cash refunds or credits allowed on returns by purchasers. Gross Revenues shall not include the following: (a) sales taxes, excise taxes, gross receipts taxes and other similar taxes now or later imposed upon the sale of food, beverages, merchandise or services and paid to the appropriate taxing authority, whether added to or included in the selling price; (b) the amount of any gratuities to Facility employees, or service charges added to customer billings which represent gratuities to Facility employees; (c)proceeds of any borrowings by Contractor or City; (d) any initial operating funds and funds subsequently provided by City to satisfy the working capital needs of the Facility, -3- City Council 16 — 11 3/3/2026 if any; (e) any operating funds provided or authorized by City to Contractor to subsidize and/or support ongoing operations in the event revenues do not meet expenses; and (f) refunds for the value of merchandise, Supplies or equipment returned to shippers, suppliers or manufacturers. Impositions means all taxes, assessments, water, sewer or other similar rents, rates and charges, levies, license fees,permit fees, inspection fees and other authorization fees and charges, which at any time may be assessed, levied, confirmed or imposed on the Facility or the operation of the Facility (excluding federal and state taxes imposed on the income earned by Contractor or its employees hereunder). Improvements means the buildings, structures (surface and subsurface) and other improvements now or hereafter located on the Land. Insurance Requirements means all requirements of each insurance policy, and all orders, rules, regulations and other requirements of the National Board of Fire Underwriters (or any other body exercising similar functions) applicable to the Facility or the operation of the Facility; this term shall not,however, include recommendations of insurance carriers. Land means the parcel or parcels of land described in Exhibit "A" attached to this Agreement and incorporated herein by this reference. Le ag 1 Requirements means all laws,statutes,ordinances,orders,rules,regulations,permits, licenses, authorizations, directives and requirements of all governments and governmental authorities, which now or hereafter may be applicable to the Premises and the operation of the Premises. Major Capital Improvements shall mean a project for the erection or improvement of the Facility's buildings, structures, paved pathways, drains, or sewers. Whereas, Non-Major Capital Improvements shall mean the maintenance and repair of Facility buildings, structures, paved pathways, drains, or sewers. Management Fee has the meaning set forth in Section 5.1. Net Operating Income means Gross Revenues from the Facility, minus all operating expenses which are attributable (in accordance with generally accepted accounting principles) to the use and operation of the Facility, including, without limitation: employee costs, operating expenses, Centralized Services, the Management Fees, expense reimbursements, all insurance costs related to the operation of the Courses, personal property taxes (limited to an amount allocable to the Facility), and golf cart leases and operating costs; provided, however, such expenses shall not include any charges for amortization, depreciation, capital expenditures, debt service, and State and Federal income taxes, overhead allocations, or any Incentive Management Fees paid to Contractor hereunder. Operating Period means the period beginning on the Commencement Date and ending on the earlier to occur of(a) the last day of the term of this Agreement, or (b) if this Agreement is terminated, the effective date of such termination ("Last Operating Day"). -4- City Council 16 — 12 3/3/2026 Operating Inventory means consumable items used in or held in storage for use in the operation of the Facility, including scorecards and cart tickets, driving range balls, professional shop merchandise, food and beverages,paper and plastic ware, fuel, cleaning materials, fertilizers, pesticides, linens, glassware, sanitation supplies and other similar items. Operating Year means the fiscal year, from July lst to June 30t", except that (a) the first Operating Year shall be the period beginning on the Commencement Date and ending on the following June 30, 2026, and (b) the last Operating Year shall be the period beginning on July 1st of such year and ending on the Last Operating Day. Other Contractor Facilities means all other golf course facilities within the United States owned, leased and/or operated, directly or indirectly, by Contractor. Premises means a collective term for the Land and Improvements and City's interest in the Land and Improvements, and any greater estate or interest hereafter acquired, together with all entrances, exits,rights of ingress and egress, easements and appurtenances belonging or pertaining to the Premises. Special Consulting Services has the meaning set forth in Section 3.6. ARTICLE 2 - TERM OF AGREEMENT 2.1 Term. The term of this Agreement shall commence on the Effective Date as shown on Page One(1)of this Agreement and shall terminate on June 30,2031,(the"Initial Term")unless terminated sooner pursuant to Article 8 of this Agreement. The term of this Agreement may be extended for two (2) additional five (5) year terms (each a "Renewal Term") with the extensions to commence upon the expiration of the Initial Term or any Renewal Term, at City's sole discretion (hereinafter the phrases "Initial Term" and"Renewal Term,"if any shall be collectively referred to as the "Term"). The City Manager or their designee may extend this Agreement on behalf of City. 2.2 Time of Performance. Time is of the essence in the performance of the Agreement and the Services shall be performed to completion in a diligent and timely manner. The failure by Contractor to perform the Services in a diligent and timely manner may result in termination of the Agreement by City. ARTICLE 3 — SERVICES TO BE PROVIDED BY CONTRACTOR; OPERATING RESPONSIBILITIES 3.1 Goal of Agreement. It is the intent and goal of City that the Facility be operated in a professional, efficient and productive manner that shall provide for the highest quality of experience for Invitees of the Facility as found in the best comparable municipally-owned golf courses, achieve the desired results of an effective maintenance program of the golf course and Facility, provide for more diversified uses of the Facility that would generate additional income (such as tournaments and other special events), and achieve or exceed the budgeted results for the Facility. -5- City Council 16 — 13 3/3/2026 3.2 Services. Subject to the terms and conditions set forth in the Agreement,Contractor shall provide to City all labor, materials, tools, equipment, services, permits, transportation, and incidental and customary work necessary to fully and adequately supply the services necessary for the efficient operation of the Facility("Services"). The Contractor's services are more particularly described in Contractor's Proposal, dated January 28, 2026, incorporated into this Agreement by reference as though fully set forth herein. 3.3 Grant to Contractor. Except as otherwise expressly provided in this Agreement, City grants to Contractor the right to manage and operate the Facility pursuant to the terms of this Agreement, and Contractor agrees it will manage and operate the Facility in accordance with the approved Annual Budget Plan and in a manner comparable to and consistent with the management and operational practices of Comparable Facilities to the extent established in the Annual Budget Plan and approved by City (except as otherwise set forth in this Agreement). Contractor shall perform its services in a professional, timely and diligent manner. Without in any way limiting Contractor's right to manage and operate the Facility in accordance with the terms of this Agreement,Contractor, subject to the approval of City and in accordance with the approved Annual Budget Plan and terms of this Agreement, shall have the authority and responsibility to: (a) implement each approved Annual Budget Plan; (b) determine, establish, and implement the policies, standards, and schedules for the operation and maintenance of the Facility and all matters affecting customer relations; (c) hire, train, and supervise the general manager, course superintendent, and all Facility employees; (d) supervise and direct all phases of advertising, sales, marketing and business promotion for the Facility; and (e) establish accounting and payroll procedures and functions for the Facility. To the extent the foregoing duties are discussed,detailed, or included in the Annual Budget Plan, Contractor will carry out such duties consistent therewith. City agrees it will reasonably cooperate with Contractor to permit and assist Contractor to carry out its duties under this Agreement, provided Contractor obtains reasonably advance notice for such cooperation and assistance. Contractor shall work with, and obtain any necessary approvals from, the City Manager or their designee. 3.4 Annual Budget Plans. 3.4.1 Preparation. Contractor will submit to the City Manager or their designee on an annual basis at least ninety(90) days in advance of each Operating Year(except for the first Operating Year for which the Annual Budget Plan(transitional) shall be submitted thirty(30) days prior to the Commencement Date) an"Annual Budget Plan" consisting of(a) a budget which shall include for the ensuing year (or portion thereof) bona fide good faith estimates of all projected revenues of the Facility (broken down on a line item basis) and the projected expenditures for (i) property operation and maintenance, (ii) Capital Improvements which constitute normal repairs, replacements, and alterations, (iii) Furnishings and Equipment and Operating Inventory, (iv) advertising, sales, and business promotion, (v) emergency expenditures, and (vi) employee Compensation and(b)an operating/business plan for the Facility setting forth in detail a marketing and promotions plan, a schedule of proposed golf charges, an operating schedule (which shall include hours of operation and staffing levels) and a maintenance plan. City acknowledges that the budget will not constitute a guarantee of the actual revenues or expenses of operating the Facility. -6- City Council 16 — 14 3/3/2026 The parties understand that, as provided in Article 11, budgets for Major Capital Improvements will be treated separately and will not form part of the Annual Plans. 3.4.2 Approvals. Each Annual Budget Plan shall be subject to the prior written approval of the City Manager or their designee, and the new Annual Budget Plan for a given Operating Year shall not become effective without such approval, which approval shall not be unreasonably withheld. It is contemplated by the parties that the Annual Budget Plan will be agreed upon by the parties not later than sixty (60) days following delivery of the Annual Budget Plan by Contractor to City. If City fails to either approve the Annual Budget Plan within said 60- day period or to advise Contractor of its objections to the Annual Budget Plan within such period, then City shall be deemed to have approved the Annual Budget Plan as submitted. In the event of a dispute with regard to an Annual Budget Plan, the parties shall use good faith efforts to resolve such dispute. Pending the resolution of such dispute, Contractor shall continue to manage and operate the Facility in accordance with the standards set forth in this Agreement and the most recent approved Annual Budget Plan, as it may have been mutually amended by the parties during the preceding year in accordance with this Agreement, at a level of expenditures comparable to those of the preceding year subject to reasonable increases in Operating Expenses (as defined herein) requested by Contractor due to (a)increases in the number of guests using the Facility,(b)increases in Gross Revenues (as defined herein), or (c) other matters beyond the reasonable control of Contractor(e.g., without limitation, increases in utility charges, etc.),plus an amount equal to the increase, if any, in the CPI during the prior Operating Year. Once approved, Contractor may propose amendments or revisions to the Annual Budget Plan to take into consideration variables or events that did not exist, or could not be anticipated by Contractor at the time the Annual Budget Plan was prepared. Any such proposed amendments or revisions shall be submitted in writing and shall be subject to City's prior approval, which approval shall not be unreasonably withheld or delayed. 3.4.3 Compliance. Expenditures from the Golf Course will be recorded into the City's financial ledger and therefore must comply with the City's budget ordinance. The City's budget ordinances states that appropriations hereby made shall constitute the maximum expenditures authorized for the several offices, agencies and departments opposite which the amounts of such appropriations are shown in the City Budget. The Contractor shall not exceed the total amount of expenditures identified in the approved Annual Budget Plan, including approved adjustments. On a quarterly basis, the Contractor may submit any adjustments to the Annual Budget Plan for the City's consideration. Any revision to the Annual Budget Plan shall require the approval of the City's Representative and may require further approval by the City Council. 3.4.4. Emergency Expenditures. Notwithstanding anything in this Agreement to the contrary, in the event of an emergency which arises by act of God or any event or act beyond the control of Contractor, or a dangerous condition exists that requires immediate repair, or a governmental directive or order is issued to City, Contractor is authorized to take such actions as may in its reasonable discretion be required(including expending any funds reasonably necessary to respond to such condition or event); provided, however, that if an emergency occurs which requires funds not otherwise budgeted for in the Emergency Expenditures of the annual budget, Contractor shall immediately notify City of the occurrence of any of the situations referenced -7- City Council 16 — 15 3/3/2026 herein and the action Contractor proposes to take, or has taken (including the amount of any expenditures). If Contractor is unable to contact City, or circumstances require immediate action, then Contractor shall be authorized to make reasonable emergency expenditures which in the aggregate do not exceed the amount budgeted therefore in the Annual Budget Plan. Provided that an emergency expenditure was justified, the line item in the Annual Budget Plan for emergency expenditures shall be deemed increased by the amount of the emergency expenditures made by Contractor so that at all times,the line item amount for emergency expenditures shall remain at the approved level. 3.5 Technical Assistance Services. During the Operating Period, Contractor will provide, as needed, certain supervisory and consulting services to the Facility from Contractor's regional and corporate technical assistance services program, including business planning and budgeting, Capital Improvement planning, training, security, marketing and sales, central purchasing, merchandising, food and beverage, maintenance, human resources, legal compliance, financial reporting, and accounting. Except as provided in Section 3.6 below, these services will be provided by Contractor without any additional charge to City. 3.6 Special Consulting Services. In addition to the services described in Section 3.5 above,upon City's prior written request and approval, Contractor may provide to the Facility such additional consulting services not contemplated by this Agreement which would not otherwise be performed in the ordinary course of day-to-day operations of the Facility,including but not limited to special legal consultation, (as necessary and as approved by City in advance), construction and design consultation and construction supervision related to Major and non-Major Capital Improvements ("Special Services") and as further described in Contractor's Proposal, dated January 28, 2026. City shall reimburse Contractor for all costs and expenses associated with Contractor's providing such Special Services which shall be the total of(1)the actual cost of labor, (ii) the actual cost of supplies and materials, and (iii) all related travel, subsistence and similar expenses incurred by Contractor's personnel associated with the performance of the Special Services, but not to exceed the budget approved by the City as set forth in the immediately succeeding sentence. Upon City's request for the performance of a Special Services project, Contractor shall prepare a scope of work and budget and submit to City for review and approval. Contractor shall not commence any Special Services project without City's prior approval. 3.7 Maintenance and Other Responsibilities of Contractor. Without in any way limiting Contractor's right and obligation to manage and operate the Facility in accordance with and subject to the Annual Budget Plans, Contractor shall, in its own name perform, or cause the same to be performed for the Facility, those maintenance and other services as set forth in Exhibit B, attached hereto and incorporated herein by this reference. Maintenance requirements for the District's land may be periodically updated by the District. Therefore, the Parties hereby agree that the maintenance requirements set forth in this Section 3.7, and set forth in Exhibit B, shall be subject to amendment from time to time based on the District's requirements. The City Manager or their designee shall have the authority to amend this Section 3.7, only, based on new, updated, or amended maintenance requirements. -8- City Council 16 — 16 3/3/2026 3.8 Personnel. 3.8.1 General. Subject to the Annual Budget Plan and the terms of this Agreement, Contractor shall employ all of the employees of the Facility, and all such employees shall be deemed employees of Contractor and not employees of City or joint employees of City and Contractor. Contractor shall recruit, hire, train, discharge, promote and supervise the management staff of the Facility (i.e., the general manager or course manager, the assistant managers, the course superintendent, department heads and other key personnel), and Contractor shall supervise through the management staff the recruiting, hiring, training, discharge, promotion, and work of all other employees of the Facility. Contractor shall provide any legally mandated training, safety training in accordance with industry standards, and training in Contractor's cash handling and inventory control procedures for all Contractor employees. Further, Contractor will use reasonable efforts to provide a safe work environment for Contractor employees and a workplace free from illegal harassment or illegal discrimination. For a period of one year after the date of termination of this Agreement pursuant to Section 8.1, City shall not solicit or hire as an independent contractor, agent, consultant or employee any general manager or superintendent previously hired or employed after the Effective Date for the Facility without the consent of Contractor. In the event that City is dissatisfied with the performance of any Contractor personnel, the following procedure shall be followed: (i) City shall communicate any complaints regarding personnel below the rank of general manager to the general manager and shall communicate complaints regarding the general manager to Contractor's regional manager for the region in which the Facility is located, and (ii) Contractor shall reasonably and promptly investigate and take appropriate action, as determined by Contractor, with respect to City's complaints. All employees of the Facility shall be properly qualified for their positions. The Compensation of the management staff and all other Facility employees shall be approved by City as part of the Annual Budget Plan (or, in the event that a change in management staff occurs during an Operating year and after the Budget has been finalized, then as otherwise approved in writing by City) and be an Operating Expense of the Project payable by City in accordance with this Agreement. 3.8.2 Benefit Plans. Contractor shall have the right to provide eligible employees of the Facility with profit sharing and other employee retirement benefits and disability,health and welfare benefits and other benefit plan or plans now or hereafter available to employees of Other Contractor Facilities,if such benefits have been approved in the Annual Budget Plan,and to charge the Facility with its allocable share of such Contractor plan or plans. 3.8.3 Temporary Assisnment of Other Contractor Personnel. If Contractor shall reasonably deem it advisable, and after City's prior approval, Contractor may temporarily assign to the Facility the general manager, the head golf professional and other members of the management staff from the employees of Contractor or Affiliates of Contractor or from the staff of Other Contractor Facilities. During such time as these employees are temporarily assigned to the Facility, all such employees will be paid their regular Compensation (as defined herein), and the pro-rata share of such employees' Compensation equal to the actual time such employees worked at the Facility shall be an Operating Expense of the Facility. -9- City Council 16 — 17 3/3/2026 3.9 Restrictions on Use of Facility. (a) The Facility shall be used solely for the operation of an eighteen (18) hole championship golf course, and retail golf shop, bar and restaurant, banquet facility, driving range and such other uses and amenities as may be approved by City and are compatible with the operation of an eighteen (18) hole championship golf course including, by way of illustration, a golf school, a health spa, a sports and entertainment facility and banquet facilities. (b) Contractor agrees not to allow the use of the Facility for or carry on or permit any dangerous activity or nuisance. Further, Contractor agrees not to use the Facility for any purpose which would increase existing rates of insurance or cause cancellation of any insurance policy carried by City or Contractor. Contractor shall cause the Facility to comply with all Legal Requirements relating to the condition, use and occupancy of the Facility. ARTICLE 4 - INSURANCE AND INDEMNIFICATION 4.1 Insurance Policies. Without limiting City's right to indemnification, it is agreed that Contractor shall maintain in full force and effect, at the expense of the City in accordance with the Agreement, the minimum insurance coverages set for in Exhibit C, attached hereto and incorporated herein by this reference. 4.2 City's Insurance. City may, at its sole election, procure and maintain property insurance with respect to the Facility during the term of this Agreement. 4.3 Indemnification and Hold Harmless. Contractor shall fully defend, indemnify, and hold harmless City and its elective and appointive boards, commissions, officers, agents, employees, volunteers, United States Army Corp of Engineers, at Contractor's cost, from and against any and damages, liabilities, claims, costs or expenses, including but not limited to reasonable attorneys' fees and costs, for economic damage to third parties, property damage or bodily injury, including,but not limited to death: (a) Which results from any act or omission by Contractor or any officer, director, employee, or subcontractor of Contractor in connection with Contractor's performance under this Agreement; (b) Which result from any action taken by Contractor relating to the Facility(i) that is prohibited by this Agreement, or(ii)that is not within the scope of Contractor's duties under this Agreement, or(iii) that is not within Contractor's delegated authority under this Agreement; (c) Which result from Contractor's violation of Insurance Requirements or Legal Requirements; or (d) Which City, by reason of any alleged breach of a "non-delegable duty, is subject to, because of the Contractor's violation of any national, state, or local law, regulation or order which pertains to providing safe working conditions for Contractor's employees, or because of Contractor's employees; or -10- City Council 16 — 18 3/3/2026 (e) Which result from fines imposed by administrative or regulatory bodies for actions caused by Contractor or its officers, employees or agents; (f) As respects acts, errors or omissions in the performance of professional services, Contractor to the extent arising directly out of Contractor's (or Contractor's contractors' or subcontractors", if any) negligent acts, errors or omissions in the performance of professional services under this Agreement but only to the extent such Claims are covered by valid and collectible insurance proceeds. The obligations set forth in this indemnification provision (i) shall be in effect without regard to whether or not City, Contractor, or any other person maintains, or fails to maintain, insurance coverage, or a self-insurance program, for any such Claims; and (ii) and shall survive the termination of this Agreement. This section shall not apply to damages, liabilities, claims, costs, or expenses to the extent caused by City's sole negligence or will misconduct. The provisions of this Section shall survive the expiration of this Agreement. 4.4 Responsibility for Damages or Injury 4.4.1 City and all officers, employees and representatives thereof shall not be responsible in any manner for any loss or damage to any of the materials or other things used or employed in performing work at the Facility or for injury to or death of any person as a result of Contractor's performance of the services required hereunder; or for damage to property from any cause arising from the performance under this Agreement by Contractor, or its subcontractors, or its workers, or anyone employed by either of them. 4.4.2 Contractor shall be responsible for any liability imposed by law and for injuries to or death of any person or damage to property resulting from defects, obstructions or from any cause arising from Contractor's work under this Agreement, or the work of any subcontractor or supplier selected by Contractor. 4.4.3 Contractor shall perform all work under this Agreement in a manner to minimize public inconvenience and possible hazard, to restore other work areas to their original condition and former usefulness as soon as possible, and to protect public and private property. Contractor shall be liable for any private or public property damaged during the performance of work under this Agreement. 4.4.4 The rights and obligations set forth in this Section shall survive the termination of this Agreement. 4.5 Handling of Claims. Contractor shall be responsible for handling all claims for any losses, damages, liability, and expenses (including without limitation personal injury and property damage claims) arising out of the operation, maintenance, repair, or improvement of the Facility, whether or not such claims are covered by the insurance required under this Article 4. Handling such claims shall include without limitation responding to such claims, investigating -11- City Council 16 — 19 3/3/2026 such claims, and retaining legal counsel or experts to defend such claims. All claims handling responsibilities shall be in accordance with Contractor and insurance company requirements, and shall be subject to City's prior written approval, which shall not be unreasonably withheld or delayed, and paying any losses, damages, and expenses relating to such claims and obtaining fully executed settlement releases on behalf of the City. Contractor shall provide City with monthly and annual reports of claims activities on a schedule and in a format reasonably acceptable to the City. City understands and agrees that with respect to all policies of insurance required under this Article 4 (whether such policies are maintained by City or Contractor),the portion of any losses, damages, and expenses paid with respect to such claims which is subject to a deductible amount or a self- insurance or a self-assumption amount shall be the sole responsibility of City. If at any time during the term of this Agreement,City desires to assume responsibility for handling of claims,the parties may amend this provision as provided in Section 12.6 Modifications and Changes, subject to (i) the approval of the applicable insurance companies; and (ii) the reasonable approval of the Contractor. ARTICLE 5 - MANAGEMENT FEES In addition to the costs and expenses to be reimbursed to Contractor pursuant to this Agreement, City shall pay Contractor the Management Fee computed and payable as follows: 5.1 Management Fee. In consideration of Contractor's services during the Operating Period, City shall pay to Contractor a "Management Fee." For the first twelve (12) months of the term of this Agreement, the Management Fee shall equal Ninety-five Thousand Dollars ($95,000) per annum(i.e., ($7,917) per month). The Management Fee shall increase on each anniversary of the Effective Date (until termination of this Agreement)by three percent (3%) of the Management Fee in effect prior to the applicable increase. The Base Management Fee shall be paid to Contractor, in equal monthly installments. The Parties agree to renegotiate, in good faith, the terms of the Incentive Management Fee no later than ninety(90)days prior to expiration of the Initial Term and expiration of the first Renewal Term. 5.2 Incentive Management Fee. In addition to the Management Fee set forth in Section 5.1, Contractor shall be entitled to an Incentive Management Fee. The Incentive Management Fee shall be calculated as 10% of Gross Revenues in excess of$4.0 million actually received by City in the preceding fiscal year not to exceed an amount equal to 50% of the Management Fee. 5.3 Payment Schedule. Contractor shall be paid monthly and in accordance with the process set forth in Section 6.1.1 below. 5.4 Payment of Incentive Management Fee. Contractor shall submit to City a written statement detailing Net Operating Income received for each fiscal year (or portion thereof in the event of termination prior to the end of an Operating Year)no later than 21 days following the end of such period, including a calculation of any Incentive Management Fee due. Subject to City's approval, which shall not be unreasonably withheld, Contractor shall withdraw its Incentive Management Fee from the Operating Account no later than thirty (30) days following receipt of the statement and such supporting documents as City may reasonably request. -12- City Council 16 — 20 3/3/2026 5.5 Accounting Services. In addition to management services herein, Contractor shall provide accounting services to the City,including services pertaining to payment disbursement and financial reporting. Contractor may provide these services or may employ accountants or outside services to provide some or all of such services. For these accounting and administrative services City shall pay Contractor, in addition to the Fixed Management Fee and Incentive Management Fee, a separate "Accounting Fee" in the amount of Twenty-one Thousand Dollars ($ 21,000)per annum (i.e., (S 1,750)per month), to be adjusted annually by 3%beginning in year two. 5.6 City Council Appropriation. All Parties recognize that the continuation of this Agreement after the close of any fiscal year of City, which fiscal year ends on June 30, of each year, shall be subject to budget approval providing for or covering such contract items as an expenditure in said budget. City does not represent that said budget item will be actually adopted, said determination being the determination of the City Council at the time of the adoption of the budget herein. No penalty should accrue to City in the event this provision shall be exercised. Should termination be accomplished in accordance with this Section, a settlement shall be negotiated by the Parties on items delivered, services provided, monies paid and monies due. 5.7 Renewal Term Fees. For any Renewal Term, the City Manager or their designee and Contractor shall negotiate and agree upon any adjustment to the Fees ninety(90) days prior to the commencement of the Renewal Term. ARTICLE 6 -ACCOUNTS; WORKING FUNDS; RECORDS AND REPORTS 6.1 Bank Account. In connection with the operation and management of the Facility, the following bank account shall be provided by City and Contractor in a bank or banks approved by City, and shall be subject to City's audit and inspection (the "Bank Account"): 6.1.1 Operating Account. Contractor will supply a separate bank account (at a bank approved by the City) for Contractor to deposit all Gross Revenue and pay related expenses derived in connection with the operation and management of the Golf Course. City will initially fund the bank account with funds necessary for operations. Contractor will deposit revenue immediately. Contractor shall deposit daily into the account, no later than the next business day following receipt, all gross revenues collected. If an armored transport service is utilized, Contractor shall provide daily pick up of deposits on the next business day following receipt of gross revenues. Under no circumstances will Contractor permit funds collected to be taken anywhere off-site by any employee. Contractor will follow all other procedures established by City for depositing daily cash receipts. Contractor shall use the golf course revenue generated to pay Operating Expenses and to collect Contractor's monthly Management and Accounting Fee. Contractor shall then submit payments to City for the remaining net income generated on a monthly basis. If funds are needed beyond the amount of revenue generated in a month and the initial bank account funds are used, Contractor shall replenish the initial bank account funds first from the succeeding month's revenue. Contractor shall also provide monthly reports and supporting documentation to City reflecting gross revenues collected by Contractor and total operating expenses incurred by -13- City Council 16 — 21 3/3/2026 Contractor. Contractor shall provide a bank reconciliation report for the month. Reports shall be provided 21 days after the end of the preceding month. Until such monies or other things of value have been deposited into the City' s account and verified by the bank in accordance with this Agreement, Contractor bears all risk of loss,therefore, including,but not limited to, damage, destruction, disappearance, theft, fraud, or any dishonest, or unlawful act, or other hazard, irrespective of location caused by Contractor' s employees or any other person or entity within Contractor' s control. Should such an event or act occur, Contractor shall immediately notify the City' s Executive Director of Parks, Recreation and Community Services Agency and the Santa Ana Police Department, and Contractor shall prepare a report of such incident. Contractor shall notify the City of any operational changes deemed necessary by Contractor to safeguard the City' s monies or things of value. Contractor will retain copies of daily bank-endorsed deposit slips for the above deposits for a period of not less than five (5) years from the date each deposit is made. Contractor will follow all other procedures established by City for depositing daily cash/ credit card receipts. 6.2 Expenditures. Contractor is authorized to pay such amounts at such times as are required in connection with the operation, maintenance, repair, and improvement of the Facility and related facilities in accordance with any approved Annual Budget Plan and/or budget, subject to the provisions of this Agreement, including but not limited to all amounts specifically payable to or reimbursable to the Contractor as follows: the Compensation and expenses of the management staff and other employees of the Facility; and (a) all costs and expenditures incurred or made in connection with the items described in Section 3.3 and all other expenditures which Contractor is permitted or required to make under any other provision of this Agreement; (b) reimbursements and other amounts due to Contractor and Affiliates of Contractor under any provision of this Agreement; (c) premiums for any insurance maintained by City or Contractor in accordance with the provisions of Article 4 (Insurance Requirements); (d) the Management Fee, Incentive Management Fee, and Accounting Fee, computed in accordance with the provisions of Article 5. Upon request of City from time to time, Contractor shall distribute from the Operating Account to accounts controlled solely by City such funds which are in excess of the amounts required to maintain working capital needs of the Facility and for Contractor to perform pursuant to this Agreement. 6.2.1 Excluded Expenditures. The following costs are not considered Expenditures and shall not be reimbursed or included in the Annual Budget. (a) Any penalties or fines imposed by any governmental agency, except for those penalties or fines caused by the act of omission of City or not reasonably related to the acts or omissions of Contractor. -14- City Council 16 — 22 3/3/2026 (b)Expense of Contractor's corporate office, except for the Accounting Fee. (c) Employee salaries or any compensation of any corporate or regional employee of Contractor. (d) Employee claims, fines, lawsuits, etc. resulting from Contractor's breach of the Agreement; any costs and expenses not authorized by this Agreement or approved by the Santa Ana City Manager; any costs, claims covered by Contractor's indemnity obligations hereunder, any costs incurred by Contractor to repair or replace any Facilities to the extent of damage resulting from the intentional misconduct or negligence of Contractor. 6.3 Insufficient Funds. Contractor shall monitor the Facility's cash flow and shall provide to City a report detailing projected cash flow in the event that Contractor projects an Operating Deficit, which exceed Operating Account funds available, to occur within thirty (60) days of providing such report. If at any time funds in the Operating Account shall be projected to be or are insufficient to pay the Facility's Expenses for the following 60 days, Contractor shall notify City and request a sufficient amount("Additional Working Capital") to satisfy same so that Contractor will have sufficient funds in the Operating Account to prevent any delinquency in payment for such expenses, and City agrees to provide such funds within thirty (30) days after Contractor notifies City. Contractor shall not be obligated to advance any of its own funds to or for the account of the Facility or City,nor to incur any liability unless City has furnished Contractor with funds necessary for the discharge thereof. In the event City fails to timely provide Contractor sufficient Additional Working Capital to pay expenses, Contractor shall be under no obligation to pay any bill if there are insufficient funds in the Operating Account. Notwithstanding the foregoing, if Contractor advances any funds in payment of an expense authorized by any Annual Budget Plan or budget, or an emergency expenditure, Contractor may reimburse itself from the Operating Account. 6.4 Accounting Procedures/City's Right to Audit 6.4.1 Boobs and Records. Contractor shall keep records and invoices in connection with the Services to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures and disbursements charged to City, for a minimum period of three(3)years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. City shall have the right to audit Contractor's accounting procedures and internal controls of Contractor's financial systems and to examine any cost, revenue, payment, claim, other records or supporting documentation resulting from any transactions under this Agreement. Contractor shall allow inspection of all work, data, documents,proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. Contractor shall provide an audit report to the City on or before December 1st of each year, beginning December 1, 2027. -15- City Council 16 — 23 3/3/2026 6.5 No Default Due to Lack of Funds. If Contractor is unable to perform any of its Services or covenants under this Agreement because of the failure on the part of the City to provide the funds pursuant to Article 6, such failure of performance on the part of Contractor shall not be deemed a default on the part of Contractor and shall not give rise to any right of termination, damages, or any other remedy against Contractor, unless the failure to provide the funds is due to the occurrence of a breach of this Agreement by Contractor or the gross negligence, willful misconduct or fraud by Contractor. 6.6 Reports to City. Contractor will deliver, or will cause to be delivered, to City the following forecasts and statements: (a) within twenty(20) days after the end of each calendar month, an update to any approved plans and/or budgets with monthly and year-to-date financial statements which shall include a balance sheet, a profit and loss statement showing the results of operation of the Facility for such month and for the year to date; and (b) within sixty(60) days after the end of each Operating Year(as defined herein), financial statements,including a balance sheet, a profit and loss statement and actual versus budget comparison showing the results of operation of the Facility for such year (it being understood and agreed that such annual statement will reflect the annual Base Management Fee paid to Contractor). If requested by City, and at City's expense, the financial statements shall be accompanied by an opinion rendered by an independent certified public accounting firm. (c) at least sixty (60) days in advance of each Operating Year (except the first Operating Year), an estimated profit and loss statement and an estimated cash flow projection for the ensuring Operating Year. (d) upon reasonable request made by City, Contractor shall provide inventory list of equipment with corresponding hours of use. 6.7 Contractor Accounting Software; Other Personal Property Owned by Contractor. The parties acknowledge and understand that the accounting software used at the Facility is owned by Contractor, and City shall have no rights or interests in such software. Upon the expiration or earlier termination of this Agreement,the accounting software and other personal property located at the Facility owned by Contractor shall be removed from the Facility by Contractor; provided, however, the financial data of and related to the Facility shall remain the property of City. 6.8 Payroll. The parties acknowledge and agree that a payroll processing company will be processing the payroll for the Facility employees. Prior to the date of a payroll payment, Contractor will be notified by the payroll processing company of the amount of the payroll payment. On the date of the payroll payment, the payroll processing company will automatically withdraw the amount of the payroll payment from the Operating Account and deposit such amount in a central payroll account on which payroll checks will be drawn. -16- City Council 16 — 24 3/3/2026 6.9 Accounting Firm. Contractor shall, if requested by City and at City's expense, hire an independent certified public accounting firm selected by City to audit the financial statements required under this Agreement. Contractor shall train the accounting firm with respect to the use and application of Contractor's accounting software at the Facility, and Contractor shall supervise the work of the accounting firm. All fees and charges of the accounting firm shall be an expense of the Facility payable from the Operating Account. ARTICLE 7—MANAGEMENT—ADMINISTRATION- PERFORMANCE 7.1 GENERAL MANAGER. Contractor shall designate a General Manager, who shall coordinate the Services. This General Manager shall be available to City at all reasonable times during the Term of this Agreement. It is expressly understood that the experience, knowledge, capability, and reputation of the General Manager is a substantial inducement for City to enter into this Agreement. Therefore,the General Manager shall be responsible during the Term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the provision of Services hereunder. 7.2 ADMINISTRATION. The following employees of City shall be authorized to take the following actions pursuant to this Agreement: (a) The Director of Parks, Recreation, and Community Services Agency shall be authorized to take any and all actions on behalf of City set forth herein, including, but not limited to Budget approval and termination of Services in accordance with the terms of Section 8 of this Agreement (Termination Rights). (b) The City Manager or their designee is authorized to take those specific actions set forth herein and to review and approve all Services performed by Contractor under this Agreement. The City Manager or their designee shall be authorized to approve Extra Work,change prices or billing rates, or terminate Services under this Agreement. 7.3 PERFORMANCE 7.3.1 Standard of Services. Contractor and his entire staff shall provide all of its services in a professional and workmanlike manner and shall conduct themselves whenever on City's property such that they shall, at all times, be able to deal effectively and properly with the golfing public as managers of a public facility. All staff shall wear uniforms in a manner approved by City at all times with name tags. All staff shall complete training as prescribed by the City Manager or their designee upon hiring. The quality and range of the products and services offered must be approved by City. 7.3.2 Presence of General Manager. Contractor's General Manager is expected to be on site at the Facility during the days and hours normally expected of a working General Manager attending diligently to his duties and responsibilities personally. At such times as the General Manager is not on site, the General Manager shall specifically designate a Manager on Duty and shall provide, from time to time, City with the names of those employees qualified for -17- City Council 16 — 25 3/3/2026 this position. One of the so-named parties shall be on duty at all times that the General Manager is absent. 7.3.3 Professional Standards. As a material inducement to City entering into this Agreement, Contractor represents and warrants that Contractor is a provider of first class work and services and Contractor is experienced in performing the work and services contemplated herein and, in light of such status and experience, Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be of good quality. For purposes of this Agreement,the phrase"highest professional standards" shall mean those standards of practice recognized by one or more first-class firms performing work under similar circumstances. 7.3.4 Contract Administrators for Facility. Contractor is responsible for keeping the City Manager or their designee informed of on a regular basis regarding the status and progress of the Services, activities performed and planned, and any meetings that have been scheduled or are desired. Contractor agrees to work closely and cooperate fully with the City Manager or their designee and any other agencies that may have jurisdiction or interest in the work to be performed. City agrees to cooperate with the Contractor at the Facility. 7.3.5 Debris. Contractor shall keep City's property free from undue accumulation of waste and rubbish caused by Contractor's performance of the Services, and Contractor shall remove all debris resulting from the work on City's property at the end of each day's work. Contractor shall limit its storage of materials and equipment on City's property to areas designated by City. 7.3.6 Familiarity with Work. By executing this Agreement, Contractor represents and warrants that Contractor: (1) has thoroughly investigated and considered the Services to be performed; (ii) has carefully considered how the Services should be provided; and (iii) fully understands the facilities, difficulties and restrictions attending the provision of the Services under this Agreement. Should Contractor discover any latent or unknown conditions materially differing from those inherent in the provision of such Services or as represented by City, Contractor shall immediately inform City of such fact and shall not perform any Extra Work without the approval of the City Manager or their designee and written amendment of this Agreement. 7.3.7 City Ownership of Equipment. Contractor acknowledges that the City owns all furniture, fixtures, and equipment ("Equipment"). Contractor agrees to maintain, repair or cause to be repaired all of City's equipment and furnishings, and to maintain such Equipment in good condition consistent with manufacturer recommendations and industry standards. Contractor will obtain City's prior written consent for any modifications to the type, location, quality, replacement, or disposal of all City-owned Equipment or furnishings. Contractor shall provide the City with annual inventory list of all City-owned Equipment,including serial numbers, estimated remaining useful life, and hours of use, if applicable. Contractor shall keep, in its ordinary course of business, detailed maintenance logs for all of City's equipment. City shall have the right to audit all such maintenance logs on a quarterly basis, without prior notice. -18- City Council 16 — 26 3/3/2026 If any piece of City owned equipment is damaged and/or rendered a total loss through the negligence or willful misconduct of Contractor, its agents, employees, subcontractors, or its assigns, then Contractor shall be responsible for 100% of the repair costs (parts and labor) or replacement costs for any such City owned equipment. 7.3.8 Alcoholic Beverages. Contractor is not restricted by this Agreement as to the selection of brands of alcoholic beverages to be sold at Facility. Contractor expressly agrees to observe and comply with all federal, state, and city laws and ordinances and with all rules promulgated by City with respect to alcohol sales at the Facility and to maintain in effect all licenses and permits required for sale of alcoholic beverages at Contractor's sole expense. The current contractor Riverview Golf LLC will relinquish the existing on-sale general liquor license issued by the State of California to Contractor and in Contractor's name permitting the sale of alcoholic beverages (including beer, wine and liquor) at the Facility at no expense, except for transfer fees to be paid by Contractor as an Operating Expense. Contractor, as City's agent, shall be solely responsible for the alcoholic beverage sales at the Facility. As an Operating Expense of the Facility, Contractor shall maintain in its name or in the name of an Affiliate (and City shall reasonably cooperate with Contractor in maintaining) the liquor license(s) in good standing, pay all required fees in connection therewith, and otherwise ensure that the proper right and permission to sell alcoholic beverages at the Facility. Contractor agrees that, in the event Contractor is succeeded by another contractor after termination of this Agreement, Contractor shall, without charge to City, relinquish said license at no expense to such successor, except for transfer fees to be paid by the successor. From and after the termination date and continuing until the date of transition, Contractor shall cooperate with City in City's efforts to obtain its own liquor license(s) (or a transfer of Contractor's liquor licenses) to serve alcoholic beverages at the Facility. 7.3.9 Independent Contractor. Except as expressly provided herein, City, nor any of its employees, shall have any control over the manner,mode or means by which Contractor, its agents or employees,perform the services required herein. Except as expressly provided herein, City shall have no voice in the selection, discharge, supervision or control of Contractor's employees, servants, representatives, or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise a joint venturer or a member of any joint enterprise with Contractor. Inconsideration for the compensation paid to Contractor by City, Contractor agrees that City shall not be obligated to provide, and instead agrees that Contractor shall provide on City's behalf, any benefits, including, but not limited to, workers' compensation, disability, retirement, life, unemployment, health or any other benefit and Contractor agrees that it shall not sue or file a claim, petition, or application therefor against City or any of its officers, employees, agents, volunteers, representatives or sureties. 7.3.10 Public Records. Any and all written information created, submitted to, and/or obtained by Contractor from City or any other person or entity having to do with or related -19- City Council 16 — 27 3/3/2026 to this Agreement and/or the Facility, either pursuant to this Agreement or otherwise, may be subject to disclosure pursuant to the California Public Records Act (Government Code § 6250 et seq.) as now in force or hereafter amended, or any act in substitution thereof, or otherwise made available to the public. Contractor hereby agrees to notify City within 10 days of any claim that a requested records is not a public record or that the same is a trade secret, or confidential, or not subject to inspection by the public. ARTICLE 8 - TERMINATION RIGHTS 8.1 Termination by City. City shall have the right to terminate this Agreement upon the occurrence of any one of the following events: (a) Contractor fails to keep, observe or perform any material covenant, agreement, term or provision of this Agreement to be kept, observed or performed by Contractor including, without limitation, Contractor's failure to maintain, market, and promote the Facility in the manner required by this Agreement, and such default continues for a period of thirty(30) days after written notice of such default by City to Contractor; or (b) Contractor's (i) application for, consent to, or suffering of, the appointment of a receiver, trustee or liquidator for all or a substantial portion of its assets; (ii)making a general assignment for the benefit of creditors; (iii) being adjudged bankrupt; (iv) filing a voluntary petition or suffering an involuntary petition under any bankruptcy, arrangement,reorganization or insolvency law (unless in the case of an involuntary petition, the same is dismissed within thirty (30) days of such filing); (v) suffering or permitting to continue unstayed and in effect for thirty (30) consecutive days any attachment, levy, execution or seizure of all or a substantial portion of Contractor's assets or of Contractor's interests hereunder; or (vi) is formally charged with, or is convicted of, any criminal act or commits any act of fraud. (c) City's right to terminate this Agreement pursuant to this Section 8.1 shall be exercised upon thirty (30) days' additional written notice to Contractor given at any time after the applicable grace period has expired. City's termination notice shall specify the effective date of such termination, which date shall not be more than sixty (60) days after the date of City's termination notice. (d) Should the Facility operate at a negative Net Operating Income for two (2) or more consecutive Operating Years, City many terminate this Agreement upon written notice of such termination specifying the effective date of such termination, which shall not be less than sixty(60) days after the date of any such termination notice. (e) Notwithstanding anything else herein to the contrary, the parties agree that should this Agreement be terminated pursuant to Section 5.6 (City Council Appropriation), City must provide Contractor with written notice of such termination specifying the effective date of such termination, which shall not be less than ninety (90) days after the date of any such termination notice, and certifying that no golf course operation or activities will be conducted at the Facility for at least six (6) months after any such termination. -20- City Council 16 — 28 3/3/2026 (f) In the event City and District are unsuccessful in executing the operationally necessary lease agreement referenced in the recitals of this Agreement, City may terminate this Agreement pursuant to the procedures set forth in this section. Contractor shall be compensated for any and all services rendered prior to such termination date at its monthly rate set forth in Article 5. 8.2 Termination by Contractor. Contractor shall have the right to terminate this Agreement upon the occurrence of any one of the following events: (a) City fails to provide funds to be deposited in the Operating Account in accordance with Article 6 of this Agreement, and such failure shall continue for a period of thirty (30) days after written notice by Contractor requesting that such funds be so provided; or (b) City fails to keep, observe, or perform any other material covenant, agreement, term, or provision of this Agreement to be kept, observed or performed by City, and such default continues for a period of thirty(30) days after notice of such default by Contractor to City; or (1) City applies for or consents to the appointment of a receiver, trustee or liquidator of City or of all or a substantial part of its assets; (ii) City files a voluntary petition in bankruptcy or commences a proceeding seeking reorganization, liquidation, or an arrangement with creditors; (iii) City files an answer admitting the material allegations of a bankruptcy petition,reorganization proceeding, or insolvency proceeding filed against City; (iv) City admits in writing its inability to pay its debts as they come due; (v) City makes a general assignment for the benefit of creditors; or (vi) an order, judgment or decree is entered by a court of competent jurisdiction,on the application of a creditor, adjudicating City a bankrupt or insolvent or approving a petition seeking reorganization of City or appointing a receiver, trustee or liquidator of City or of all or a substantial part of the assets of City, and such order, judgment or decree continues unstayed and in effect for any period of sixty(60) consecutive days; Contractor's right to terminate this Agreement pursuant to this Section shall be exercised upon written notice to City given at any time after the applicable grace period has expired. Contractor's termination notice shall specify the effective date of such termination. which date shall not be less than thirty (30) days or more than sixty (60) days after the date of Contractor's termination notice. 8.3 Curin2 Defaults. Any default by Contractor or City under the provisions of Article 8,as the case may be,which is susceptible of being cured shall not constitute a basis for termination of this Agreement if the nature of such default shall not permit it to be cured within the grace period -21- City Council 16 — 29 3/3/2026 allotted;provided that within such grace period the alleged party in default shall have given notice of its intent to cure, has commenced to cure such default, and is proceeding to complete the cure in good faith and with reasonable diligence. 8.4 Effect of Termination. In the event the defaulting party fails to cure any default of this Agreement within the applicable cure period,the other party may terminate this Agreement upon ten (10) days' written notice to the defaulting party (unless the default is stated to be not curable, in which case no such prior written notice shall be required. If City terminates this Agreement pursuant to this Section or pursuant to any other provision of this Agreement, or if this Agreement terminates by its terms, City shall have the following rights: • to take sole possession of the Operating Bank Account; • to take sole possession of all Facilities, including all equipment and materials; • to take assignment of any licenses, leases, contracts and other agreements; • to pursue any and all other appropriate civil and criminal remedies; • to collect from Contractor any and all monies owing City under this Agreement through the date of termination; • to take any and all other reasonable actions to facilitate the transition of management of the Golf Course from Contractor to City or City's designee; and • Termination by the City pursuant to this section shall in no way relieve Contractor's obligation to defend and indemnify the City, as set forth in section Article 4. If Contractor terminates this Agreement pursuant to this Section, Contractor shall have the right to collect from City any and all monies owing Contractor under this Agreement. Regardless of who terminates this Agreement, upon any such termination Contractor agrees to reasonably cooperate, but without material cost to Contractor, with City in connection with any all of the foregoing termination rights and also the termination procedures set forth in Article 8 in order to ensure a smooth management transition. Upon termination of this Agreement: • Contractor shall deliver to City all records and information related to tournaments, banquets and other events booked at the Golf Course for the Contract Transition Period or any time thereafter. • Contractor shall deliver to City current copies of all contracts, permits and licenses affecting Golf Course operations, including without limitation, leases for golf carts and other Golf Course equipment. • All real and personal property that is currently located at the Golf Course, together with any real or personal property purchased or leased in accordance with the Direct Cost Budget or otherwise with City funds is and shall remain the property of City. Contractor shall transfer possession of the Golf Course, Facilities, Furnishings and Equipment, supplies, software, databases, books, records and materials purchased, prepared or maintained under this Agreement to City or as City shall direct. • Contractor shall transfer all keys, convey all alarm codes and vacate the Golf Course. -22- City Council 16 — 30 3/3/2026 • Contractor shall assign to City and City shall assume Contractor's obligations and shall defend and indemnify Contractor for obligations arising or accruing after such assumption under any loans and leases incurred or entered into by Contractor with respect to Furnishings and Equipment or supplies then in use at the Golf Course,provided that the following conditions are met unless waived by City: (i) Contractor shall have delivered to City written documentation acceptable to CITY showing that Contractor has fully performed its obligations under such loans and leases through the date City assumes such obligations, and (ii) with respect to any agreements in excess of one year or whose term extended beyond the expiration date of this Agreement, City shall have given its written approval to the agreement. • Contractor shall cooperate with City to ensure that City receives the benefit of its termination rights set forth in Article 8. 8.5 Remedies Cumulative. Neither the right of termination, nor the right to sue for damages,nor any other remedy available to a party under this Agreement shall be exclusive of any other remedy given under this Agreement or now or hereafter existing at law or in equity. In the event of Contractor's default as described in Section 8.1, if Contractor fails to cure the default by the date specified, City may elect to undertake the work that Contractor has failed to do or any work necessary or appropriate to diligently maintain the Golf Course. Should City elect to undertake such work, it shall serve Contractor written notice of its intent to enter the Premises and the exact nature of the work or correction it intends to perform. Contractor may void the notice by performing the work set forth in the City's notice and receiving City approval of said work. The performance of the foregoing work by City shall be at the sole expense of the Contractor and shall not be include as a Direct Cost. If City undertakes work pursuant to these procedures, City shall make a demand upon Contractor for payment of its costs. If Contractor failed to pay the costs incurred by City within thirty (30) days of the date the demand is made, City may bring legal action to collect the sums due and/or may deduct such costs from the Fixed Management Fee and Incentive Management Fee otherwise payable to Contractor. If legal action is necessary or appropriate to collect the amounts expended by City, Contractor shall pay City's attorney's fees and costs, court costs, and staff costs together from the date which is thirty(30) days of the date the demand is made. 8.6 Indemnification re Future Business. City shall indemnify and hold harmless Contractor and its officers, directors, and employees from all costs, expenses, claims, damages, and liabilities arising or resulting from the failure of City following the expiration or earlier termination (for whatever cause) of this Agreement to provide any of the services contracted for under this Agreement (or contracted for prior to the Commencement Date) relating to the management and operation of the Facility, which services are to be provided after the expiration or termination of this Agreement, including without limitation tournaments, banquets, meetings, and other group functions to be held at the Facility. ARTICLE 9 -TITLE MATTERS;ASSIGNMENT; SUBLETTING 9.1 Title to Facility. City covenants that, subject to the terms and conditions of this Article 9, throughout the term of this Agreement it will maintain full ownership interest in the -23- City Council 16 — 31 3/3/2026 portions of the Facility owned by the City and will maintain a full leasehold interest in the portions of the Facility owned by the District, and good title to the Furnishings and Equipment and all other personal property necessary for the operation and maintenance of the Facility. 9.2 Assignment/Subcontracting. . Contractor acknowledges that City is entering into this Agreement in reliance on the unique skill and experience of Contractor and its employees. Contractor shall not subcontract or assign all or any part of its right or obligations under this Agreement, unless approved in writing by the Parks Director. Any change in the control of Contractor, including, without limitation, any transfer or acquisition of a controlling percentage of Contractor's equity or stock, shall constitute an assignment for purposes of this Agreement. 9.3 Prohibited Assignments. The Parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience, and competence of Contractor. Except as provided in this Section,neither party shall assign this Agreement without the prior written consent of the other party. Any such purported assignment,transfer,encumbrance, pledge, sub-use, or permission given without such consent shall be void as to City. Said consent shall not be unreasonably withheld, conditioned, or delayed. It is understood and agreed that any consent granted by a party to any such assignment shall not be deemed a waiver of any consent required under this Section as to any future assignment. 9.3.1 Permitted Assignment by Contractor. Contractor shall have the right, without the consent of City,to assign this Agreement to any Affiliate of Contractor or in connection with the sale of all or a substantial portion of Contractor's assets provided that the key personnel at the Facility remains substantially intact. 9.3.2 Permitted Assignment by City. In connection with the sale or transfer of the Facility by City, City shall have the right, without the consent of Contractor, to assign this Agreement provided that the purchaser expressly assumes all of City's obligations hereunder. 9.3.3 Remedies. Any assignment by either party of this Agreement in violation of the provisions of this Section shall be null and void and shall result in a termination of this Agreement. In addition to any other remedies available to the parties,the provisions of this Section 9.2 shall be enforceable by injunctive proceeding or by a suit for specific performance. 9.4 Successors and Assigns. Subject to the foregoing, this Agreement shall inure to the benefit of and be binding upon the parties and their respective heirs, legal representatives, successors, and assigns. 9.5 Subcontracting. Except for those subcontractors set forth in the Scope of Services, if any, Contractor shall not subcontract any portion of the work to be performed under this Agreement without the prior written authorization of the City Manager or their designee. Contractor shall be fully responsible to City for all acts and omissions of any approved subcontractor. Nothing in this Agreement shall create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. City is an intended beneficiary of any work performed by any subcontractor for purposes of establishing a duty of care between the subcontractor and City pursuant to this Agreement. -24- City Council 16 — 32 3/3/2026 ARTICLE 10 -DAMAGE OR DESTRUCTION; EMINENT DOMAIN 10.1 Damage or Destruction. Should the Facility be destroyed or substantially damaged by fire, flood or other casualty, City, by written notice to Contractor given within sixty (60) days following the occurrence of such event, shall have the right to tenninate this Agreement, and in such event neither party shall have any further obligation to the other party under this Agreement, except with respect to liabilities accruing, or based upon events occurring,prior to the effective date of such termination. For the purpose of this Section, the Facility shall be deemed to have been substantially damaged if,in the reasonable opinion of City, full and productive economic use of the Facility cannot be made and the estimated length of time required to restore the Facility substantially to its condition and character just prior to the occurrence of such casualty shall be in excess of six (6)months. If this Agreement is not terminated in the event of damage to the Facility because the damage does not amount to substantial damage as described above, then City shall proceed with all due diligence to commence and complete restoration of the Facility to its condition and character just prior to the occurrence of such casualty. ARTICLE 11 - CAPITAL IMPROVEMENTS 11.1 Capital Improvements. Any Major Capital Improvement performed by independent contractors in excess of$25,000 shall be subject to California prevailing wage law, codified at California Labor Code Section 1782, et seq., as it may be amended from time to time. Any Major Capital Improvement project in excess of $25,000 shall be administered by City in accordance with City's procurement ordinances, City's processes and procedures, and all applicable local, state,and/or federal laws. Contractor shall have no authority to enter into separate agreements with independent contractors for Major Capital Improvements (regardless of project cost). However,in the event City desires Contractor to become involved in any capacity in a Major Capital Improvement project(regardless of project cost), City shall notify Contractor in writing of its intent to utilize Contractor's services as set forth in Section 3.6 of this Agreement. Any non-Major Capital Improvement performed by independent contractors in excess of $15,000 shall be subject to California prevailing wage law, codified at California Labor Code Section 1782, et seq., as it may be amended from time to time. Any non-Major Capital Improvement project in excess of$15,000 shall be administered by City in accordance with City's procurement ordinances, City's processes and procedures, and all applicable local, state, and/or federal state laws. Contractor shall have no authority to enter into separate agreements with independent contractors for non-Major Capital Improvements (regardless of project cost). However, in the event City desires Contractor to become involved in any capacity in a non-Major Capital Improvement project(regardless of project cost), City shall notify Contractor in writing of its intent to utilize Contractor's services as set forth in Section 3.6 of this Agreement. Notwithstanding the above, Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on"public works" and"maintenance"projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, Contractor agrees to fully comply with such applicable -25- City Council 16 — 33 3/3/2026 Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. ARTICLE 12 - GENERAL PROVISIONS 12.1 Purchases by Contractor. Contractor shall use reasonable efforts to obtain the optimum combination of quality, price, and terms for all purchases for the Facility utilizing its extensive contacts and experience in purchasing golf course related items. Contractor shall not be entitled to any additional compensation for this undertaking other than as set forth herein. In connection with any purchases made by Contractor or an Affiliate of Contractor for the account of City, it is understood that Contractor or such Affiliate may perform services as a representative of the manufacturer to secure the benefits of lower costs,and that any resulting savings shall be passed on to City, including representatives' fees. In addition, all trade discounts, rebates, and refunds pertaining directly to purchases for the Facility (but excluding refunds and rebates received by Contractor in connection with purchasing or leasing related to all Other Contractor Facilities) shall accrue to the benefit of City. 12.2 Purchases from Contractor Affiliates. If any purchases of goods or services for the Facility are made from or through an Affiliate of Contractor,the charges to the Facility for such goods or services shall be on the same terms as those made to Other Contractor Facilities, and such charges shall not exceed the market prices for such goods and services. Contractor shall disclose to City the prices paid by its Affiliates for any such goods and services. 12.3 Notices. All notices and communications pursuant to this Agreement shall be addressed as set forth below or as either party may hereafter designate by written notice and may be delivered by any one of the following methods: (a)by personal delivery; (b)by deposit with the United States Postal Service as certified or registered mail, return receipt requested, postage prepaid to the addresses stated below; or(c)by deposit with an overnight express delivery service. Such notices and communications shall be deemed effective when actually delivered. CITY: City Clerk City of Santa Ana 20 Civic Center Plaza, M-30 Santa Ana, CA 92701 Parks and Recreation Department City of Santa Ana 20 Civic Center Plaza Santa Ana. CA 92701 -26- City Council 16 — 34 3/3/2026 CONTRACTOR: Santa Ana Golf, LLC CourseCo, Inc. 5341 Old Redwood Hwy, Suite 201 Petaluma, CA 94952 Attention: Michael Sharp (707) 763-0335 Each party shall have the right to designate a different address within the United States of America by the giving of notice in conformity. 12.4 Attachments. This Agreement includes the following, which are attached hereto and made a part hereof: Exhibit A—Facility Map Exhibit B— Standards of Maintenance and Other Responsibilities of Contractor Exhibit C—Insurance Requirements 12.5 No Partnership or Joint Venture. Nothing contained in this Agreement shall be construed to be or create a partnership or joint venture between City and its successors and assigns, on the one part, and Contractor and its successors and assigns, on the other part. 12.6 Modification and Changes. This Agreement may be amended or modified in writing approved as to form by the City Attorney and any such amendment shall be properly executed by both parties. 12.7 Compliance with all Laws. In performing the Services, Contractor shall, as an Operating Expense, comply with all statutes, ordinances, regulations, and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all work prepared by Contractor shall conform to applicable local, county, state and federal laws, rules, regulations, and permit requirements and be subject to approval of the City Manager or their designee. Before providing any services under this Agreement, Contractor shall, as an Operating Expense of the Facility, obtain and maintain any certificates, licenses and permits which may be required to permit Contractor to do business in the City, including the City of Santa Ana. For clarity and the avoidance of doubt, nothing in this section shall require Contractor to expend its own funds to obtain all necessary licenses, permits and certificates required for the operation of the Facility and the business conducted at the Facility, the costs of which will be an Operating Expense of the Facility. 12.8 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Exhibits or any other attachments attached hereto, the terms of this Agreement shall govern. -27- City Council 16 — 35 3/3/2026 12.9 Conflicts of Interest. The Contractor or its employees may be subject to the provisions of the California Political Reforin Act of 1974 (the "Act"), which: (1) requires such persons to disclose any financial interest that may foreseeably be materially affected by the work performed under this Agreement; and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. If subject to the Act, Contractor shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Contractor shall indemnity and hold harmless City for any and claims for damages resulting from Contractor's violation of this Section. 12.10 Understandings and Agreements. This Agreement and the Exhibits hereto, constitutes all of the understandings and agreements of whatever nature or kind existing between the parties with respect to Contractor's management and operation of the Facility. No agreement, statement or promises made by either Contractor or City which is not contained herein, shall be valid or binding. No prior agreement, understanding or representation pertaining to any such matter shall be effective for any purpose. 12.11 Interpretation. Each Party acknowledges that he/she/it has had the benefit of advice of competent legal counsel with respect to its decision to enter into this Agreement. The provisions of this Agreement shall be interpreted to give effect to their fair meaning and shall be construed as prepared by both Parties. 12.12 Headings. The Article, Section and Subsection headings contained in this Agreement are for convenience and reference only and are not intended to define,limit,or describe the scope or intent of any provision of this Agreement. 12.13 Consents. Each party agrees that it will not unreasonably withhold any consent or approval requested by the other party pursuant to the terms of the Agreement, and that any such consent or approval shall not be unreasonably delayed or qualified. Similarly, each party agrees that any provision of this Agreement which permits such party to make requests of the other party shall not be construed to permit the making of unreasonable requests. 12.14 Survival of Covenants. Any covenant,term,or provision of this Agreement which in order to be effective must survive the termination of this Agreement shall survive any such termination. 12.15 Third Parties. None of the obligations under this Agreement of either party shall run to or be enforceable by any party other than the party to this Agreement or by a party deriving rights under this Agreement as a result of an assignment permitted pursuant to the terms of this Agreement. 12.16 Waivers. No failure by Contractor or City to insist upon the strict performance of any covenant, agreement, term, or condition of this Agreement or to exercise any right or remedy consequent upon the breach of this Agreement shall constitute a waiver of any such breach or any subsequent breach of the same covenant, agreement, term or condition. No covenant, agreement, term or condition of this Agreement and no breach of this Agreement shall be waived, altered, or -28- City Council 16 — 36 3/3/2026 modified except by a written instrument. A waiver of any breach of this Agreement shall only affect this Agreement to the extent of the specific waiver, and all covenants, agreements, terms, and conditions of this Agreement shall continue in full force and effect. 12.17 Applicable Law. This Agreement shall be construed and interpreted in accordance with, and shall be governed by, the laws of the State of California and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange. 12.18 No Presumption Regarding Drafter. City and Contractor acknowledge and agree that the terms and provisions of this Agreement have been negotiated and discussed between City and Contractor, and that this Agreement reflects their mutual agreement regarding the subject matter of this Agreement. Because of the nature of such negotiations and discussions, it would be inappropriate to deem either City or Contractor to be the drafter of this Agreement, and therefore no presumption for or against the drafter shall be applicable in interpreting or enforcing this Agreement. 12.19 Enforceability of Any Provision. If any term, condition, covenant, or obligation of this Agreement shall be determined to be unenforceable, invalid, or void, such determination shall not affect, impair, invalidate, or render unenforceable any other term, condition, covenant, or obligation of this Agreement, and each term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. 12.20 Remedies Cumulative. The remedies given to City and Contractor herein shall be cumulative and are given without impairing any other rights given City or Contractor by statute or law now existing or hereafter enacted and the exercise of any one (1)remedy by City or Contractor shall not exclude the exercise of any other remedy. 12.21 Discrimination. Contractor agrees not to discriminate against any person or class of persons by reason of sex, color,race, creed,religion, marital status,handicap, ancestry,national origin, or other prohibited basis in its provisions of Services or hiring of subcontractors or employees. To the extent this Agreement provides that Contractor offers accommodations or services to the public, such accommodations or services shall be offered by Contractor to the public on fair and reasonable terms. 12.22 United States Currency. All amounts payable pursuant to this Agreement shall be paid in lawful money of the United States of America. 12.23 Counterparts. This Agreement and any amendment may be executed in counterparts, and upon all counterparts being so executed each such counterpart shall be considered as an original of this Agreement or any amendment and all counterparts shall be considered together as one agreement. 12.24 Attorneys' Fees. In the event of a dispute involving the non-performance by a party hereto of its obligations under this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees and all other expenses reasonably incurred in connection with such dispute, whether or not litigation is commenced, in addition to all other relief to which the party is -29- City Council 16 — 37 3/3/2026 entitled. If the successful party recovers judgment in any legal action or proceeding,the attorneys' fees and all other expenses of litigation shall be included in and made a part of any such judgment. 12.25 Gender and Number. Whenever appropriate in this Agreement, the singular shall be deemed to refer to the plural and the plural to the singular, and pronouns of certain gender shall be deemed to include either of both of the other genders. 12.26 Further Assurance. City and Contractor agree that at any time or from time to time after the execution of this Agreement, each shall, upon the request of the other, execute and deliver such further documents and do such further acts and things as such party may reasonably request in order to fully effect the purpose of this Agreement. 42.27 Waiver of Jury Trial. The parties hereby waive trial by jury and any action, proceeding, or counterclaim brought by either of the parties hereto on any matter whatsoever arising out of or in any way connected with this Agreement. 12.28 Authority. Each individual executing this Agreement on behalf of a corporation, nonprofit corporation, partnership or other entity or organization, represents and warrants that he or she is duly authorized to execute and deliver this Agreement on behalf of such entity or organization and that this Agreement is binding upon the same in accordance with its terms. Contractor shall, at City's request, deliver a certified copy of its governing board's resolution or certificate authorizing or evidencing such execution. 12.29 Effective Date. This Agreement shall be effective on the date on which this Agreement is executed by City ("Effective Date"). [signatures appear on following page] -30- City Council 16 — 38 3/3/2026 SIGNATURE PAGE TO MANAGEMENT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND SANTA ANA GOLF,LLC FOR RIVER VIEW GOLF COURSE IN WITNESS WHEREOF,the parties have executed this Agreement the day and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SANTA ANA GOLF, LLC: SONIA R. CARVALHO City Attorney /Jonathan T. Marti ez By: Assistant City Attorney Title: Cjr RECOMMENDED FOR APPROVAL: I Hawk Scott Executive Director of Parks, Recreation and Community Services Agency -31- City Council 16 — 39 3/3/2026 EXHIBIT A Facility Maps City Council 16 — 40 3/3/2026 II IT a`� •i,• �� ' � [d"`f T fir'• -'�4 t. F_l_ ✓ p I .n L i [�wie-F !I...r '.. r s■ Fg- i ��..}. [F T.T� .1 .Vr .:..lx-�h" �_t,`J k �� W ,��` ¢ i Y�r -I •4� 5 _. *... � � ��. ''1_ i/ ii �+`° �'W' r"' ". rjl *•, a1 r k a �P 4' IJL PW ` _ "+ss A• 4 s1 R' S '�+�i'r1it'� j � ` 1 '}• y ,F r" .i w say^■ �►n . MU - - a � �'it � iT`" •. e� ��, i *:. � �,k '.�. - .. WFM VIE Ar POO -��� ,may '� +��`'�� r -• ,�,. g ,. `[ k'�_ ,�?w ty,r_�r �s a h �1., .�. f 3a Pt e 5 r j P't �f't•"'�tri `ilk.. 1-7` 1-7�• +dl.''l¢P 44rT't�4JP _ "' it � „�'�"�•� ��.s a �'• a 1 yC'S kli�r'3.w$ � ,r� A,r,�•f r fi P�, 91 Lw+t ; ` ..k roNc...rat,YamFla e h x lk�r �a R 1 ntlaga Creek ccST .irl�■ '1` �:,, '- �s �yT—'� rt!'`_ '�wk't- +Thr .16+1 i� FU! r C �'t. 4"' �. ✓ ,J<.� `�n "��� �RTMe,+A.s Ufa OiTr 3 frF 5t�T It f f f • t � f F f off f f f -f f f EXHIBIT B Standards of Maintenance and Other Responsibilities of Contractor City Council 16 — 43 3/3/2026 I. Maintenance Responsibilities. Contractor shall undertake the following maintenance responsibilities in connection with its management of the Facility under the terms of this Agreement: a) Contracts. Enter into such contracts for the furnishing of utilities and maintenance, and other services to the Facility in Contractor's name, provided however that (i) any such contract which is for a term greater than twelve (12) months and for an aggregate cost in excess of five thousand dollars ($5,000.00) and is not otherwise approved via the Annual Budget Plan shall be approved in advance by City, and(ii) in the event of a termination of this Agreement for any reason, City or City's designee shall assume any such contracts which are then in effect and unexpired at the time of such termination and indemnity and hold harmless Contractor from and against any additional obligations thereunder which may have accrued after termination of this Agreement; b) Repairs and Improvements. Make all repairs, decorations, revisions, alterations, and improvements to the Facility as shall be reasonably necessary for maintenance of the Facility in good and sanitary order, condition and repair; c) Operating Expenses. Incur such expenses, as Operating Expenses of the Project, as shall be necessary for the operation and maintenance of the Facility to the quality standards contemplated by this Agreement and the Annual Budget Plans,including without limitation incurring lease expenses for Furnishings and Equipment and costs for Operating Inventory; expenses for insurance premiums in accordance with insurance coverage required hereunder, and payment of attorneys' fees and other costs of legal compliance and/or legal settlement as approved by City's Contract Administrator in advance; d) Inventory. Maintain a level of Operating Inventory necessary to satisfy the quality standards contemplated by this Agreement and the Annual Budget Plans and to supply the needs of the Facility and its customers; e) Facilities Maintenance Services. At all times, as a Direct Cost, Contractor shall maintain and operate the Facility, including cafe restrooms, on-course restrooms and cart barn and all other facilities and services offered. Contractor shall keep all fixtures, furnishings and equipment within the facilities clean,neat,safe,and sanitary,in good order and in a manner. Contractor shall maintain and operate the facilities reasonably in accordance with the highest standards of cleanliness and shall keep clean and free from rubbish. Contractor shall, during the term of this Agreement maintain and keep in good order, condition and City Council 16 — 44 3/3/2026 repair the interior nonstructural portions of the facilities, including, but not limited to, the following: the interior surface of exterior walls; all windows, doors, door frames, and door closures; all plate glass, storefronts and showcases; all carpeting and other floor covering; HVAC, all electrical systems, and equipment;the grease trap; and all interior plumbing and sprinkler systems, doors, door locks, plate glass, display windows, window casements, exterior restaurant light fixtures,light bulbs,ballast transformers and electrical panel if any, installed therein. Contractor expressly agrees that the use of roof areas shall be limited to ingress for maintenance purposes only, and that said roof areas shall not be used for storage of inventory or for any other use. All reasonable costs associated with cleaning and maintenance of the facilities in accordance with this Agreement shall be Direct Costs. Contractor agrees to enter into preventative and regular maintenance contracts, with providers approved by the City Representative, for services to include, but not be limited to, pest control,refrigeration,window cleaning, carpet cleaning,hood cleaning, and grease trap.All costs associated with these service contracts shall be Direct Costs. The Contractor shall inspect the perimeter fencing, gates, and netting weekly and make any repairs immediately. The Contractor shall be responsible for opening and closing the gates leading to the golf course. f) Grounds Maintenance Services. At all times, as a Direct Cost, Contractor shall maintain and operate the Golf Course during the entire term of this agreement. Contractor shall provide grounds maintenance services to the Golf Course as set forth in the Minimum Grounds Maintenance Standards set forth in the attached Exhibit B, including, but not limited to, the obligation to mow, edge, trim, overseed, fertilize, aerate, sod, change cups, service tees, top-dress, raise divots, rake traps, spray, spot irrigate, syringe and renovate turf and shrub areas, as well as to provide weed, disease and pest control, litter control and rubbish removal, parking lot sweeping, tree maintenance, maintenance of irrigation systems including mainlines,pumps,boosters and controllers,to keep swales in good repair and to provide the necessary and appropriate maintenance of any appurtenant structures and equipment, and to maintain the lakes Contractor shall replace or change any supplies, materials, or procedures used by Contractor that are found reasonably objectionable by the CITY Representative, within 5 days' notice after receipt of the CITY Representative's written request for such replacement or change. Contractor shall comply with all applicable local, state and federal clean water regulatory requirements,including but not limited to all federal EPA and National Pollutant Discharge Elimination System requirements. g) Chemical Herbicides and Pesticides. Contractor shall ensure that employees are trained and knowledgeable about best management practices for using fertilizers, herbicides and City Council 16 — 45 3/3/2026 pesticides to prevent any Hazardous Materials release and how to handle any such accidental release. Contractor shall obtain any required federal, state or local pesticide applicator licensing,permits and submit any required reports related to the use of permitted biocides, defoliants, chemical fertilizers, pesticides, herbicides or other agrichemicals. Contractor to apply for a Restricted Materials Permit from Orange County. h) Trees and Other Plant Materials. Contractor shall maintain all trees and other plant materials on the Golf Course in a manner equal to or better than other golf courses in California with comparable green fees during the entire term of this agreement. All pruning and removal shall comply with the Santa Ana Municipal Code,with all removals approved by City Representative prior to commencement. i) Parking Lot Maintenance Services. Contractor shall keep all parking lots on the Facility in a clean and good condition, and shall provide normal (non-capital) parking lot maintenance services.All reasonable costs of such parking lot maintenance will be Direct Costs. j) Equipment, Supplies and Materials. Contractor shall procure and maintain (as a Direct Cost) all necessary and appropriate equipment, supplies and materials of good quality and in sufficient number to fulfill the maintenance requirements of this Agreement, but expenditures shall not exceed the amounts allocated in the Direct Cost Budget without the prior consent of the CITY Representative. The required equipment, supplies and materials shall include, but not be limited to: • All equipment necessary and appropriate to operate the Golf Course; • All necessary and appropriate gas, oil,maintenance and operating supplies, and spare and replacement parts for all equipment used at the Golf Course; • All necessary and appropriate topdressing, seed, fertilizers, pesticides, fungicides, insecticides and herbicides for maintenance of the Golf Course and other landscaped areas on the Golf Course and in compliance with Section 3.05; • Parts, supplies and equipment necessary for the repair and maintenance of all Golf Course irrigation systems; • Tee towels, soaps, ball washers, putting green cups and flags, benches, trap rakes, tee markers, tee mats, trash receptacles, trash receptacle liners, cleat brushes, distance markers on sprinkler heads and all other pertinent golf course equipment; • Materials for the installation and maintenance of French drains; • Sand for traps on an as-needed basis; and City Council 16 — 46 3/3/2026 • Procurement of all necessary retail and concession inventory and consumable supplies such as janitorial cleaning supplies, paper products, soap, etc. In the event that Contractor desires to use City owned equipment it shall lease such equipment from CITY at a nominal fee of$1.00 per year. City will provide said lease to Contractor at the commencement of each year of this Agreement. Existing employees. To the extent reasonably possible, Contract shall offer employment at the Golf Course to all employees employed prior to the effective date of this agreement k) Driving Range. Contractor shall operate and manage all driving range operations, and procure and maintain all equipment and facilities necessary and appropriate to meet the goal set forth in Section 3.1. Driving range balls shall be of high quality and flight limited, and all cracked and worn range balls shall be removed in a timely manner. Driving range mats and teaching areas to be maintained to very high standard and replaced when needed. 1) Solid Waste Management & Recycling. To ensure full compliance with California Senate Bill (SB) 1383 regulations, the facility shall operate in full accordance with the organic waste generator, recycling requirements and food recovery mandates set forth in 14 CCR Division 7, Chapter 12 Short-Lived Climate Pollutants (SB 1383) and Chapter 16 Garage, Trash, and Weeds of the City's Municipal Code. Contractor shall be responsible for the proper handling, collection, storage, and segregation of all solid waste, organic waste and recyclable materials generated by the operation of the Golf Course, including but not limited to waste from clubhouse and administrative offices, food and beverage operations, maintenance facilities and restrooms, on-course trash receptacles, special events, tournaments, or outings. Contractor shall ensure that waste is placed in approved containers for collection and is managed in a manner that maintains cleanliness and safety. Contractor shall not dispose of solid waste outside of designated containers nor dispose of hazardous waste except in compliance with applicable law and City guidelines. Contractor shall promptly notify the City of any issues with collection, overflow, or missed pickups. Contractor shall keep City's property free from undue accumulation of waste and rubbish caused by Contractor's performance of the Services, and Contractor shall remove all debris resulting from the work on City's property at the end of each day's work. Contractor shall limit its storage of materials and equipment on City's property to areas designated by City. City reserves the right to inspect waste handling practices at reasonable times. Contractor shall promptly correct any deficiencies identified by City or a regulatory authority. City Council 16 — 47 3/3/2026 II. Other Responsibilities. Contractor shall undertake the following responsibilities in connection with its management of the Facility under the terms of this Agreement: a) Licenses and Permits. Apply for, and use its commercially reasonable best efforts to obtain and maintain, all licenses and permits reasonably required by City(or by applicable Legal Requirements, as defined herein) in connection with the operation and management of the Facility in the Contractor's name or in the name of an Affiliate of Contractor; and City agrees to execute any and all applications and such other documents as shall be reasonably required and to otherwise cooperate, in all reasonable respects,with Contractor in the application for, and obtaining and maintenance of, such licenses and permits; and Contractor agrees that it shall maintain a City of Santa Ana business license during the Term of this Agreement; b) Insurance and Legal Requirements. Use best efforts to do, or cause to be done, all such acts and things in and about the Facility as shall be reasonably necessary to comply with all Insurance requirements and Legal Requirements, and to discharge any lien, encumbrance, or other charge on the Facility; including, with City's prior written consent, hiring legal representation and paying attorneys' fees, as an Operating Expense of the Facility, as necessary to comply with any Legal Requirements and defend the Facility against legal claims and pay all Impositions and insurance premiums when due, if City requests in writing that Contractor assume responsibility on City's behalf for the payment of such Impositions and insurance premiums; c) Accounting. Maintain a method of accounting in accordance with generally accepted accounting principles consistently applied ("GAAP") which accurately reflects the Gross Revenues and Operating Expenses and disbursements of Contractor in connection with the Facility's operations. d) Golf Professional Services. Provide golf starter services; sell and rent golf equipment; sell golf-related clothing and supplies;provide instructional services in the playing of golf; rent golf carts; and operate the driving range. e) Pro Shop and Merchandise. The Pro Shop shall be open during the normal operating hours of the golf course as provided in the Golf Course Manual. • Inventory. Contractor shall procure and maintain in the Pro Shop such inventory of golf merchandise as reasonably necessary or appropriate to adequately meet public demand and consistent with the goal in Section 3.1. Contractor shall receive approval from City before increasing inventory levels to $40,000 or over in any given month. City Council 16 — 48 3/3/2026 • Mark Down of Merchandise. Merchandise that can reasonably be classified as "stale" or "unsellable" may be marked down. After six (6) months, if Contractor reasonably determines that any aged merchandise in the Pro Shop cannot be sold or should not be sold because of the reputation or image of the Pro Shop,then Contractor may sell the merchandise to third parties at less than cost and include the payment for the merchandise in the Golf Revenues. Contractor may not sell or transfer Pro Shop merchandise to any entity owned or operated by an affiliate of Contractor without prior written City Representative approval. 1) Golf Instruction. Contractor shall provide for golf instruction by qualified instructors supervised by the Golf Professional. All instructors shall be PGA or LPGA Class A golf professionals or apprentices, unless otherwise approved by The City Representative. All golf instructors shall be employees of Contractor or independent contractors with agreements directly with the Contractor,unless Contractor proposes an alternative plan that is approved by the City Representative. Contractor shall cause all golf instructors to comply with the rules and regulations consistent with the goal in Section 3.1. It is expected that the Golf Professional and instructors will provide tips and mini-lessons at no cost to golfers as appropriate. i. Availability. There shall be a PGA or LPGA Class A golf professional or apprentice available on the Premises to answer questions and address customer concerns. ii. City Recreation Classes. The Contractor shall work in conjunction with the City Representative to provide services for City golf programs at the driving range, putting greens and Course. iii. Junior Golf Programs. As provided in the Golf Course Manual, City shall encourage and facilitate junior golf programs. g) Golf Carts. Subject to the Existing Golf Cart Lease (defined below), Contractor shall procure by lease on behalf of City and maintain in good condition power-driven golf carts in sufficient numbers to reasonably meet the public demand. City shall increase or decrease the applicable annual budget line items reasonably to account for resulting increased or decreased direct costs. Prior to procuring golf carts, Contractor shall give the City Representative information identifying the type of golf cart, features of golf carts, and proposed lease terms and shall obtain City Representative approval. The golf cart lease shall provide that it is assignable to City should this Agreement terminate for any reason. Contractor shall lease golf carts in accordance with the City Representative's approval. Contractor may prohibit the use of golf carts on the Golf Course whenever weather conditions expose the user to danger or the Golf Course to damage. Contractor shall employ an on-site mechanic who is able to repair and maintain golf carts. City Council 16 — 49 3/3/2026 If any golf cart is damaged and/or rendered a total loss through the negligence or willful misconduct of Contractor, its agents, employees, subcontractors, or its assigns, then Contractor shall be responsible for 100% of the repair costs (parts and labor) or replacement costs for any such golf cart. h) Special Events. Contractor shall use reasonable efforts to obtain and maintain appropriate exposure for and usage of the Golf Course, including without limitation, as appropriate, conducting golf tournaments, clinics, exhibitions and other special events. Contractor will hold a minimum of three (3) community events annually provided at no cost to the public. i) Technology Systems. Contractor, as a Direct Cost, shall procure and maintain telephones, wiring, computers, software, data circuits, voice circuits, Internet circuits, security cameras, and all equipment necessary and appropriate to operate and support telephone communications to and within the Golf Course, automated tee sheet and starter functions, Point-of-Sale for all Pro Shop operations, Social Media and a website which provides public, on-line access to golf reservations. Contractor shall use such systems to market, record all Golf Course and Pro Shop, retain customer and sales transaction data and produce all documents and reports necessary to effectively operate the Golf Course and comply with CITY's reporting and auditing requirements. Technology systems shall satisfy CITY's and other government requirements for security and internal controls,including but not limited to, security of credit card and other customer data. j) Security of Data. Contractor shall notify CITY immediately upon any known or suspected loss,theft or disclosure of CITY data,including but not limited to loss of customer personal or credit data. k) Golf Course Manual. Contractor shall establish and maintain a Golf Course Manual that establishes expectations, uniform rules, procedures and operating policies for the City's Municipal Golf Course and Facility. The Golf Course Manual will establish requirements for the maintenance of the Golf Course in alignment with City standards. The Contractor shall operate the golf operations in accordance with the requirements of the Golf Course Manual. The Contractor shall maintain the Golf Course in accordance with the requirements of the Maintenance Standards and other requirements outlined in the Golf Course Manual. Contractor shall submit to the City on an annual basis at least sixty (60) days in advance of each Operating Year an updated Golf Course Manual (except for the first Operating Year for which the initial Golf Course Manual shall be submitted thirty(30) days prior to the Commencement Date). The initial Golf Course Manual and all subsequent Golf Course Manuals shall be subject to City's final approval. City Council 16 — 50 3/3/2026 EXHIBIT C Insurance Requirements City Council 16 — 51 3/3/2026 Insurance Requirements Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence and $10,000,000 aggregate. 2. Liquor Liability (LL):with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate for bodily injury and property damage arising from selling, serving, distributing, storing, or furnishing of any alcoholic beverage by Licensee or any of Licensee's employees, representatives, agents or subcontractors under this agreement 3. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of$2,000,000. Primary and umbrella/excess policies can be combined to meet required policy limit. 4. Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. 5. Pollution Legal Liability (PLL). With limits no less than $2,000,000 per occurrence or claim, and $2,000,000 policy aggregate. 6. Commercial Crime Liability Insurance: which includes, without limitation, a blanket bond for all employee dishonesty in the amount of$1,000,000 per occurrence or claim: coverage for theft, forgery or alteration, funds transfer fraud, safe burglary, counterfeit paper currency, disappearance and destruction of monies and securities in or on the Facility Premises or outside the Facility Premises in an amount no less than $35,000; and depositor's forgery in the amount of$250.000. 7. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect City Council 16 — 52 3/3/2026 to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and location of event should be included in the Description of Operations section of each certificate. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage. Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. City Council 16 — 53 3/3/2026 Claims Made Policies. If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors. Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. City Council 16 — 54 3/3/2026 I January 28, 2026 COURSECO Proposal Management, Operation, and Maintenance River View Golf Course Prepared for City of Santa Ana • . Redwood • City ?etaluma, CA 949S407.763.83SS3/3/2026 Response • the City of 2026 For •' • and Maintenance- River View Golf Course Table of C Letterof Transmittal......................................................................................................................Page 1 Qualifications and Experience.......................................................................................................Page 3 Company Description........................................................................................................Page 3 KeyPersonnel....................................................................................................................Page 5 References........................................................................................................................ Page 10 StaffQualifications............................................................................................................Page 12 OrganizationalChart..........................................................................................................Page 16 DetailedWork Plan........................................................................................................................Page 17 GolfOperations.................................................................................................................Page 17 Food, Beverage, and Catering...........................................................................................Page 23 ProShop/Retail..................................................................................................................Page 26 Golf Cart Fleet Operations.................................................................................................Page 28 Golf Course and Facility Maintenance Plan.......................................................................Page 29 Timeline for Completing Services......................................................................................Page 34 Fee Schedule/Cost Proposal..........................................................................................................Page A-1 �fC�kii ICO 16 — 56 Table of C3f3Q&6Page i I ' Response to the City of Santa Ana January 28,2026 For Management, Operation, • Maintenance- River View Golf Course Letter of Transmittal Dear Hawk Scott, We are pleased and excited to submit our proposal to the City of Santa Ana for the management of River View Golf Course. For 37 years, our firm has prioritized forming high-trust relationships with municipal partners including our most recent contract at nearby Fullerton. Our relationship with our clients stems from our Four Core Values: 1) Financial Performance 2) Community Inclusion 3) Environmental Stewardship 4) Stakeholder Communication. Guided by these principles, we remain closely aligned with our clients and the communities for which we are stewards. Having operated municipal golf courses in California since 1989, our entire executive team is genuinely excited about the opportunity to partner with the City of Santa Ana on River View Golf Course. Several of our team members have both worked and lived in Southern California for significant parts of their careers and know both the market as well as the course. Operational excellence in hospitality, marketing, operations, financial controls, and revenue production is essential, and these are areas in which we excel. More importantly, we believe our demonstrated commitment and the pledges outlined in our proposal make us uniquely qualified for this project. We are committed to expanding community usage and programming at all our courses, and we know that River View Golf Course is at a critical crossroads as it transitions from a long-term lessee to a management contract. This will not be the first time we have encountered a transition similar to this, and in fact some of the best examples of our success in private-public partnerships have come in similar scenarios. While we are proud of all of our work, at Boundary Oak Golf Course in 2009 and then San Jose Munipal Golf Course in 2023, we followed long-time lessees and in both cases we were able to hire the majority of the existing staff, embraced the long-time loyal customer base and then elevate the overall facility conditions and guest experience. We would encourage you to check with our clients at both locations as we are confident they will give us glowing references. Capital planning and project management will be an important part of this next phase at River View Golf Course. As outlined in this proposal, CourseCo is experienced and adept at both planning and executing capital projects and understands working within municipal requirements. Our standard practice when taking over a new operation is to spend the first 3 to 6 months conducting a full evaluation of capital infrastructure as well as capital opportunities at the golf course. We work with the City staff, incumbent employees that join our team, gather feedback from the customer base and ultimately apply our industry experience to develop a 5- year capital plan. This plan will be reviewed and presented for City approval and then updated each year during the budget process. We find taking this time at the beginning for a complete evaluation leads to optimal planning and decision making. We look forward to this part of the process at River View, collaborating with the City and starting this process. In addition to capital planning, the availability of capital funding will be important for the success of River View. Having done a preliminary tour of the property and based on feedback from City staff, it is apparent that there is significant deferred capital maintenance in most areas. To assure an improved guest experience that is quickly evident, we believe a capital reserve of 15% of gross revenues per year is appropriate. While this will not immediately address all capital needs, it will allow for a consistent investment in the property in the next couple of years. This will both protect the aging, and in some cases failing, infrastructure as well as provide new revenue opportunities. �fC�kfiICO 16 — 57 3/3/2026Page 1 I Response • the City of For Operation, and Maintenance- River View Golf Course Golf demand and interest are at an all-time high and the potential for new technology at the driving range offers exciting opportunities for enhanced community engagement. Over the past several years, we have invested in driving ranges by adding technology and expanding food & beverage offerings, which has delivered faster-than-expected returns and attracted new user groups—including underserved communities,juniors, and their families—while maintaining affordability and accessibility, a key point for municipal golf. We are confident that this approach would be ideal for the City of Santa Ana and look forward to further conversations on this topic. CourseCo, Inc. is proposing to manage River View Golf Course and will complete all work with no sub- contractors. As our standard operating procedure, CourseCo will form a dedicated LLC, wholly owned by CourseCo, Inc., to provide financial and liability separation for each golf course under management. Our corporate office is located at 5341 Old Redwood Hwy, Suite 202, Petaluma, CA 94954. As President and CEO, I am authorized to negotiate and sign any contract that may result. I may be reached by my cell phone at 530-315-3064, my office number 707-763-0335 or via email at msharp@courseco.com. I attest that all information contained within this proposal is true and correct. On behalf of my senior colleagues, I would like to express our genuine enthusiasm for this assignment. We believe our long and uniquely successful history in public-private golf industry partnerships strongly qualifies us for this project and look forward to the next steps in the process. Sincerely, Michael Sharp, PGA President and CEO iICO 16 — 58 3/3/2026Pe 2 I Response • the City of 2026 For •' • and Maintenance- River View Golf Course Qualifications and Experience Overview of Proposal For 36 years CourseCo has provided golf course management for municipal golf courses. Starting with Riverside Golf Course, which is owned by the City of Fresno, we have spent well over three decades providing management services with a focus on municipal golf, primarily in California. During that time, we have developed expertise in the public-private partnership necessary for success in municipal golf and feel our experience is perfectly suited for the management of River View Golf Course. We understand the importance of affordable and accessible golf and have also been able to successfully make capital contributions at many of our locations that benefited the golf course and its users as well as the partnership between our City clients and ourselves. Company Description Founded in 1989, CourseCo's sole business activity is turnkey operations of golf courses with a focus in municipal golf. With 46 golf properties under management, we currently have over 2,000 employees producing over $165 million dollars in gross revenue annually for our partners. CourseCo's corporate office is located in Petaluma, California where the majority of our support team is based. In addition, we have executive team members located throughout the state including Visalia, Fresno, Livermore, Sacramento and Monterey. The majority of the golf course portfolio is in California, where the company was founded, with 30 courses under management in the state. The majority of our clients are public agencies, and this is the focus of our company and experience. Since our inception we have operated using Four Core Values to guide the company: 1.Financial Performance—Achieving our client's financial objectives is always our first priority. 2. Community Inclusion—We believe that a golf course must serve the community in which it lies. This includes the golfer and non-golfer alike and this belief is reflected in our robust calendar of events at all our facilities. 3. Environmental Stewardship—As a community partner, we have always stressed that a golf course can provide optimal golf course conditions while employing sustainable methods of turfgrass maintenance. CourseCo is the most honored golf management firm in the country for its environmental practices including having won the President's Award from the Golf Course Superintendent's Association of America in back-to-back years. 4. Stakeholder Communication —We have always believed in thorough, consistent and transparent communication with everyone associated with the golf course including City Staff, Elected Officials, Employees, Customer Groups, Home Clubs and all other stakeholders in the enterprise. Through this communication, we build relationships that contribute to the ongoing success and stability of the golf course and entire facility. CourseCo's management technique, which has remained constant and allowed us to continue to stand out from the competition, is our commitment to run each course as an individual entity rather than just one part of a large portfolio. While this means a significant amount of additional work, our results have consistently exceeded expectations over the years. This approach can effectively be broken down into the following areas: �fClFkfiICO 16 — 59 3/3/2026Page 3 I ' Response • the City of 2026 For •' • and River View GolfCourse - — - - - _f �ML_ • Business Planning and Budgeting—Our budgeting and business planning is done from a zero base for every property. We seek to understand the goals, objectives and obstacles for each property and custom design a plan and budget each and every year that best serves the needs of the facility. • Staffing— Each property under our management has different staffing models that best serves the needs of the facility. All key management staff are selected based on their individual fit for the property. • Corporate Oversite—A key to any management plan is the amount of involvement and oversite provided by the corporate team. We are confident that we spend more time on all our properties than any other management company and this commitment ultimately provides both better guest experience and operating results. • Client Communication and Collaboration —We view all our management contracts as a partnership rather than a contract to deliver services. Through constant communication and collaboration with our clients we are able to ensure goals and objectives remain aligned. Specific services included in management agreements include: • Golf Operations (Reservations,Tee Times, Merchandising, Carts, Instruction, and Driving Range) — Optimization of golf revenues is achieved through membership growth and retention, tee sheet management, player development, merchandising, bundling goods and services, home club support, instruction programs, community involvement and excellent member and guest service experiences. CourseCo has won multiple public service awards for its operations, promotion, and customer service. • Customer Service—At every site, CourseCo implements a quality service management program to ensure the facilities are operated in a manner consistent with owner expectations and appropriate to the facility. We utilize several formalized customer feedback systems such as professional blind shoppers, online surveys, comment cards, the National Golf Foundation's Golf Satisfaction Survey (GolfSat), and SWEAT Program (Smile, Welcome, Enthusiasm, Ask, Thank), the results of which have led to national awards for customer service at three of our facilities. • Food and Beverage Services—CourseCo structures food and beverage operations to optimize the bottom line. This includes the development of practical menus that meet golfers' needs for quick food of high quality; hiring, training, and proper scheduling of staff; inclusion of membership programming and events; close linkage with our Home Clubs; and regular review of menu and event pricing. Cost of goods and labor/sales ratios are closely monitored. • Sales and Marketing—CourseCo's implementation of sales and marketing follows these guidelines: develop the "story' based on the image and personality of the property; determine the placement of the facility in the market; identify the target market or markets; determine the type of collateral material to be produced; and identify media channels and advertising methods including email, internet and other digital based strategies. • Agronomics—CourseCo is an expert in the field of agronomics and golf course maintenance. We utilize the most current research, technology and resources to provide outstanding playing conditions from tee to green. We are a leader in providing optimal golf course conditions while employing sustainable methods of turfgrass maintenance. CourseCo is the most honored golf management firm in the country for its environmental practices including having won the President's Award from the Golf Course Superintendent's Association of America in back-to-back years. • Master Planning and Capital Budgeting—CourseCo has been involved, as principal, project manager or �f C�kiQrfCO 16 — 60 3/3/2026Page 4 I ' Response • the City of 2026 For •' • and River View GolfCourse owner's representative, in $100 million worth of capital projects including building renovation, course renovation, complete course and facility construction, cart path construction, bunker, tee, green construction and renovation, and irrigation system replacement. • Budgeting—We start every budget as a blank page—zero base— using historical data only as a reference point. Line-item operational expenses are generated as a result of agreed upon goals for the property and reflective of anticipated revenue streams. This methodology can reveal savings compared with prior years as opposed to simply adjusting prior year expenses. Our budgets are linked to and driven by Annual Operating Plans. • Financial and Budgetary Reporting and Analysis— By accessing the resources of CourseCo's centralized financial reporting systems, we can accurately and timely gather, report, and analyze revenue and expense data. CourseCo reports to numerous public agencies for operations and capital projects and is accustomed to accommodating a range of public reporting requirements and administrator preferences. • Operating Plan Development— Development and implementation of an Annual Operating Plan that includes an operating budget and marketing plan for the pro shop and golf service operations, food and beverage operations, a facility maintenance program, as well as a capital expenditure plan, is standard practice at all CourseCo facilities. • Human Resource Management—CourseCo ensures compliance with Department of Industrial Relations and Department of Labor regulations including wage and hour laws, workers compensation insurance requirements, drug free workplace initiatives, equal opportunity employment, enforcement of a progressive discipline policy and unlawful harassment policies. In addition, CourseCo provides a variety of benefits for full time regular employees including paid vacation leave, holiday pay, an optional health plan, flexible spending accounts, and a 401(k) plan. • Risk Management—CourseCo oversees risk management through a combination of programs such as maintaining general liability insurance, complying with OSHA and pesticide management regulatory compliance (we require each site to participate in the OSHA voluntary consultative review biannually), building and grounds safety monitoring, participating in cooperative reviews by our workers compensation insurance carrier, and providing regular safety training for staff. • Funding—CourseCo has provided equity funding of improvements totaling over $75 million. We are often asked to help structure capital funding plans for properties that include both direct contributions as well as ongoing savings and debt programs dedicated to property improvements. CourseCo maintains excellent relations with a variety of golf course financing sources and has group purchasing agreements with many national vendors and contractors. Qualifications of Individuals Key Personnel Michael Sharp, PGA, President and Chief Executive Officer Michael Sharp is the President and Chief Executive Officer and managing partner in CourseCo. Michael started his employment at CourseCo in 2005 as Vice President of Operations with direct oversight of golf operations before being promoted to Chief Operating Officer in 2012, and then taking on his current role in 2017. As the top executive in the company, Michael's focus is on building the overall company culture while maintaining strong relationships with all of CourseCo's clients. �fClFkfiICO 16 — 61 3/3/2026Page 5 I ' Response • the City of 2026 For •' • and Maintenance- River View Golf Course After spending the early part of his childhood in Southern California, Michael's family moved to Northern California where he took his first job in golf working at a driving range while starting on his high school golf team. After playing Division I golf at Sacramento State and receiving his bachelor's degree in criminal justice, it was a clear path for Michael to start his career in the golf industry. Immediately out of college Michael took a General Manager position with Club Corp, which was the first of three top 25 Management Companies he would work for in the coming years. After becoming a Class A Member of the PGA, Michael continued his advancement in the golf business as General Manager at StoneTree Golf Club and then VP of Operations at Billy Casper Golf. It was through his passion and commitment to hospitality and people development that eventually led to Michael joining the CourseCo team and his rapid ascension to the top leadership position. Now with 30+years of experience in the industry Michael is widely respected and recognized throughout the United States for his operating knowledge and innovation. Having played the key role in CourseCo's growth from a small regional management company with 11 courses under management, to a national company with 46 courses and ranked as the 13th largest management company in the world, is one of the reasons he received the Award for Most Innovative People in Golf in 2020 from Golf, Inc. Under his leadership CourseCo has received numerous environmental awards including becoming the first company to ever receive the President's Award from the GCSAA in 2018 and then receiving it again the following year in 2019. While he is often asked to speak on panels and present at National Conferences, Michael's passion is still working directly with the management teams of the courses in promoting CourseCo's Four Core Values— Financial Performance, Community Programming, Environmental Sustainability and Stakeholder Communication. Michael resides in the Sacramento area of California with his wife, Heather, and their three children— Madison, Paige and Andrew. As a PGA Professional Michael still plays in numerous golf tournaments and events each year but still finds time between working and playing golf to travel with his family, snowboard and passionately follow the Lakers and Dodgers. Tom Bugbee, Chief Operating Officer Tom currently serves as the Chief Operating Officer at CourseCo and is also a partner in the firm. Tom originally joined the company in 2009 as the Director of Operations, was promoted to VP of Operations in 2011 and became the COO in 2018. In his current role Tom oversees the day-to-day operations of the company, including golf course operations, as well as the finance and accounting department. While his responsibilities include financial performance and contractual compliance it is his focus on the support and development of key team members that has led to his success. Born and raised in Petaluma, California, the golf business was a passion for Tom very early in his working career. Starting at Adobe Creek Golf Club in outside services he quickly moved up through the ranks as assistant professional, head professional and then becoming the General Manager at the early age of 24. It was in this position that he was first introduced to acquisitions as he played a key role in the due diligence and transition at Peacock Gap Golf Club, which was also his first experience in multiple property management. Tom left the golf business for a brief three-year period where he worked in the high-paced corporate tech world focusing on sales recruiting working with companies including IBM, SalesForce, Oracle and BMC Software. With a degree in Business Administration from the University of Phoenix but a passion for golf the opportunity to return to the golf world and join the CourseCo team at their corporate office was the perfect fit for this Sonoma County native. With over 30 years of experience in the golf business his accomplishments in the industry are wide ranging. Tom has been interviewed and quoted in multiple publications including Golf Inc Magazine, The New York Times, The San Francisco Chronicle and the Wall Street Journal. Tom has managed over$100 million in capital projects including golf course and clubhouse construction. Currently a Board Member of the First Tee of the North Coast he is involved in this new chapter and assisting to get it off the ground. But the professional Y=QfA o 16 — 62 3/3/2026Page 6 I Response • the City of 2026 For •' • and Maintenance- River View Golf Course accomplishment that Tom is most proud of is being a part of CourseCo as it has grown from 14 courses centered in Northern California to 46 courses spread across the Western United States. Tom still resides in Petaluma with his wife, Daniele, and their three daughters— Maddie, Brooklyn and Gwen. When not working or playing golf Tom enjoys traveling with his family and is an avid San Francisco Giant fan. Lee Finkel, Vice President of Finance Lee currently serves as the Vice President of Finance for CourseCo. Lee joined the company in 2020 as the Vice President of Revenue Management and was promoted to VP of Finance in 2025. In his current role, Lee assists in overseeing the day-to-day operations of golf course operations, revenue management and development of key team members. Additionally, he manages the Marketing Department, Tournament Sales and Senior Agronomic Managers. Lee grew up in San Diego, California and is a graduate of the University of San Diego where he earned a Bachelor of Business Administration in Economics and an MBA in Venture Management. Lee began his career in aerospace and communications. However, his passion for golf led him to change paths. His background in golf spans over 20 years with experience in operating and managing over 140 Courses. Lee joined American Golf in 2003. He gained experience as the General Manager of a variety of golf courses before he was promoted to Regional Director of the Northeast in 2009. During that time, he lived and worked in New York and was responsible for overseeing courses in New York City, New Jersey, Atlanta, Virginia, and Detroit. In 2015, he was promoted to Regional Vice President for the East and added the management of Dallas, Oklahoma, and Tennessee courses to his existing responsibilities. In 2016, he was promoted to Senior Vice President and oversaw the management and operations for all American Golfs Public Courses throughout the entire country. Lee is an active member of the golf community and involved in promoting the game, advocacy and legislative review. Currently, he serves as President of the California Golf Course Owners Association and is a Board Member for the California Alliance for Golf. Lee currently lives in Petaluma with his wife April. He enjoys playing golf and traveling. He is a diehard San Diego Chargers Fan and still looking for their first Superbowl win. Amy Wakayama, Vice President of Human Resources Amy is a seasoned Human Resources professional with more than 16 years of experience leading strategic HR initiatives and advocating for employee well-being and engagement. She is passionate about building inclusive, diverse, and high-performing workplace cultures that empower employees to reach their full potential. Amy joined CourseCo as Vice President of Human Resources in 2025, bringing an award-winning background and a wealth of experience in human capital management, benefits strategy, talent management and organizational development. A lifelong resident of Sonoma County, Amy earned her Bachelor of Arts in Psychology from the University of California, Davis, and holds the Society for Human Resource Management—Senior Certified Professional (SHRM—SCP) designation. Beyond her professional accomplishments, Amy is an active member of her community and proudly serves on several nonprofit boards. Outside of work, she enjoys exploring new restaurants, spending time with family, traveling, gardening, cheering on the San Francisco Giants, and playing golf. �fC�kfirICO 16 — 63 3/3/2026Page 7 I ' Response • the City of 2026 For •' • and Maintenance- River View Golf Course Janice Norton, Controller Currently serving as the Controller, Janice joined CourseCo in July 2003 as the Accounting Manager. Throughout the years, she has held multiple positions within the organization as the company has evolved from 12 courses to 46 courses and growing. Janice now oversees a staff of 8 and works on providing timely, accurate financials prepared for management and our clientele. Janice graduated from Sonoma State University, earning a Bachelor of Science in Mathematics. Staying in Sonoma County, working first as an accounts payable clerk for a check guarantee company and then as an accountant for Waste Management. After a reorganization at Waste Management in 2003, Janice started her career with CourseCo. As more golf courses were added to our portfolio, she covered everything from accounting to human resources to client communications. Janice, her husband, and children, live in Sonoma County, CA, where they are active in the community. With her free time, Janice volunteers for local community events, enjoys gardening, hiking, and boating. Sandy Marfin, PHR, SHRM-CP, Director of Employee Relations Sandy is a Director of Employee Relations with a strong knowledge of employee relations, leadership, employee development, training, compliance with ADA, FMLA, wage and hour, benefits and workers' compensation. Sandy's prior Human Resources positions were in the insurance industry as well as in the non- profit healthcare sector. Sandy has over 16 years of Human Resources experience, eight of which have been in a leadership role. Sandy completed her Bachelor of Arts degree at San Francisco State University in 1996 and gained her Professional in Human Resources (PHR) certification through the Human Resources Certification Institute in 2013. Sandy has a proven track record of being a highly professional, knowledgeable, and trusted HR business partner for management while simultaneously serving as an advocate for the company's employees. Sandy has a successful background of being a highly capable daily hands-on HR professional. In addition to assisting and guiding management in legal compliance, Sandy works with leadership to develop policies and action plans that result in increased employee proficiency and morale. Sandy is a member of local and national Human Resources organizations. Sandy is a native Californian and a resident of the Bay Area since 1980. Alexandria LaRoche, Director of Marketing and Sales Alexandria LaRoche joined the CourseCo team in April 2021 and serves as the Director of Marketing and Sales. Besides assisting with Tournament and Membership sales, she oversees the sales and marketing efforts for each unique Fairview location focusing on revenue generation as well as executing superior customer experiences. In her role, she supports each Fairview sales office with ongoing training and mentorship during the sales process, ultimately creating a brand wide sales team environment that results in a reduction of turnover and an increase in employee morale. Rod Metzler, PGA, Vice President of Special Projects Rod Metzler was the Founder and CEO of Empire Golf, Inc. Since 1987, under his direction, Empire Golf had successfully grown into a regionally based golf course management company in Northern California. In 2018 CourseCo acquired the majority interest in Empire Golf and Rod joined the management team at CourseCo. Rod has been involved in all phases of the golf industry for the past 45 years. His experience �fC�kfiIICO 16 — 64 3/3/2026Page 8 I ' Response • the City of 2026 For •' • and Maintenance- River View Golf Course includes facility, ownership, leasing, club management, contract management, design, construction management of both existing and new facilities, as well as new course development. Rod has been a Class "A" member of the PGA of America since 1978 and has received numerous personal awards for his accomplishments and expertise in the golf industry. He was named the Northern California PGA Professional of the Year in 1994, as well as Northern California PGA Private Club Merchandiser of the Year in 1986. He has served on the Board of Directors of the Northern California PGA, and currently is on the Board of the California Golf Course Owners Association. Adam Pohl, Senior Operations Manager Adam first started working for CourseCo in 1995 at Mather Golf Course then became General Manager of Riverside Golf Course in his hometown of Fresno, CA in 1999 where he was awarded the John C. Telischak Award (General Manager of the Year) in 2001 as the top performing property in CourseCo. A graduate of Sacramento State University and Class A Member of the PGA of America, Adam also spent time coaching NCAA Division I Golf at Sacramento State University and University of Nevada. Throughout his 30 plus years in the golf business, he has held positions as Golf Professional, General Manager, Regional Manager, and National Account Sales Manager which has given him broad experience during his career. Adam's current responsibilities with CourseCo include operational oversight of multiple courses as well as focusing on procurement and compliance priorities for the company. Adam currently resides in Clovis, CA with his wife Stephanie and daughter Addison. Outside of work Adam enjoys playing golf, skiing, and hunting. �fC�kfirICO 16 — 65 3/3/2026Page 9 I ' Response • the City of January28,2026 For •' • and Maintenance- River View Golf Course References Boundary Oak Golf Course: Boundary Oak Golf Course City of Walnut Creek Client Since:01/06/09 3800 Valley Vista Road Arts, Rec& Community Services ; Management Contract Walnut Creek, CA 94598 PO Box 8039 (925) 934-4775 Walnut Creek, CA 94596 = Municipal Golf Course la boundar oak.cam First Tee affiliate course P Y y ':Tim Roberts City Liaison (925) 639-6062 roberts@walnutcreekca.gov .................... ....... ....... ... ..... W... ....... ......,......... ... .. ..., ...... .,...,.. ........ ......... .......... .... ..... Property Description: Opened in 1969, 18-hole championship golf course of Robert Muir Graves Design;45- stall driving range; short-game practice area; 30,000 s.f.clubhouse; restaurant, bar and banquet facilities; golf shop. Fully certified Audubon Sanctuary since February 2+6, 2012. Scope of Services: Golf Operations, F&B, Course Maintenance,Administrative Services, Master Planning, Marketing, Community Relations, Construction Management, Design & Construction Consulting. San Jose Municipal Golf Course: San Jose Municipal Golf Course City of San Jose Client Since:04/01/23 1560 Oakland Road ° Department of Parks and Recreation Lease Agreement San Jose, CA 95131 200 East Santa Clara Street (408)441-4653 San Jose, CA 95113 = Municipal Golf Course playsanjosernuni.com Avi Yotam,Deputy Director Parks, Rec. &Neighborhood Services (408)408-535-3573 Avi.Yotam@sanjoseca.gov --- ------ ------ ------ :.. Property Description: Opened in 1968, 1$ hole championship golf course of William P. Bell design,60-stall double deck lighted driving range;bar and grill;golf shop. Scope of Services: Golf Operations, Golf F&B,Course Maintenance,Administrative Services, Marketing, Community Relations, Master Planning. Valley Oaks Golf Course: Valley Oaks Golf Course City of Visalia Client Since:02/01/00 1800 5. Plaza Street 345 N.Jacob Street Lease Agreement Visalia, CA 93277 1 Visalia, CA 93291 (559)651-1441 ° Municipal Golf Course playvalleyoaks com Ms. Leslie Caviglia Annual Revenues: $5.5M € Assistant City Manager (559)713-4300 € Leslie.caviglia@visalia.clty .................................... ........... ................................. .... ......... ..................... ......... Property Description: Opened in 1973,27-hole championship golf course of Robert Dean Putman and Mike Poellet designs;40-stall full turf driving range; restaurant and bar; golf shop. Fully certified Audubon Sanctuary since October 11,2DD5. Scope of Services: Golf Operations, Golf F&B, Course Maintenance,Administrative Services, Marketing, Community Relations, Design &Construction Consulting, Construction Management, Grow-in. �fC�ldiIJ ICO 16 — 66 3/3/202&ge 10 I Response • the City of 2026 For •' • and Maintenance- River View Golf Course Other Services We believe there is an opportunity for investment in the driving range which will produce new engagement in the facility as well as a significant increase in revenue. In 2023, CourseCo signed a national agreement with Top Tracer which has allowed us to complete major driving range renovations including the installment of Top Tracer technology at six locations with three more currently in the planning stages. These projects have included the expansion of facilities along with new food and beverage services. Below is a summary of these investments and the associated revenue: Project 1 - Foxtail Golf Club, Rohnert Park, CA • Project Details a • Addition of Top Tracer technology • Extended food & beverage hours • Financial Results o Driving Range Revenues: $585,000 (+115%) �i> `��� '� t.7 o New F&B Revenues: $125,000 Project 2- Los Lagos Golf Course, San Jose, CA • Project Details o Addition of Top Tracer technology • Financial Results o Driving Range Revenues: $1,077,000 (+61%) --- Project 3-San Jose Municipal Golf Course, San Jose, CA • Project Details o Addition of Top Tracer technology o New Food & Beverage Patio o New Food & Beverage Outlet • Financial Results o Driving Range Revenues: $2,330,000 (+35%) o New F&B Revenues: $235,000 (projected) o New Merchandise Revenues: $45,000 (projected) T Project 4-Valley Oaks Golf Course, Visalia, CA - • Project Details o Addition of Top Tracer technology o New fully covered range stalls including heaters o New Food & Beverage Patio • New Outdoor Bar Jj oil o Addition of lighting • Financial Results o Driving Range Revenue: $1,100,000 (+400%) I �, o New F&B Revenues: $756,000 (projected) Project 5 - Boundary Oak Golf Course, Walnut Creek, CA • Project Details o Full driving range renovation o Addition of Top Tracer technology o New Food & Beverage Patio Err-y o New Food & Beverage Outlet (under construction) o New fully covered range stalls (under construction) - • Financial Results U o Driving Range Revenue: $1,356,000 (+210%) "` - o New F&B Revenues: $250,000 (projected) 1 �_ t�f ClFkii[ ICO 16 — 67 3/3/202&ge 11 I ' Response • the City of 2026 For •' • and River View GolfCourse Staff Qualifications Assembling and sustaining an outstanding site team is among our most important responsibilities. Incumbent employees always have priority in retention of their positions when CourseCo assumes responsibility for an existing property. Evidence of this can be seen in our transition history. Ninety-five percent of the existing employees that applied for positions are hired by CourseCo. A year later, the vast majority are still in place and happily working to a higher standard. Experience has proven, with few exceptions, that incumbent employees can be both motivated and loyal to the facility. With good leadership, their valuable institutional knowledge benefits the course and its customers. Upon transition, new standards are established and implemented with the active involvement of incumbent staff when appropriate. Standards are reinforced with training and support from senior managers and corporate staff in all areas of operations. Additionally, as a standard operating procedure, CourseCo makes the commitment to all its clients to conduct a national search for all key management positions using the following sources: • All qualified candidates who are currently working at the facility. A preference exists for individuals who are both qualified and already intimately knowledgeable with the property. • CourseCo managers who are qualified and seek promotion or transfer. A preference exists for candidates who know our management principles, methods, and systems. • Candidates sourced through publication of openings on CourseCo's website. • Candidates within CourseCo's extensive network/files of notable managers who can be recruited. • Candidates attracted via professional organizations'job posting services: PGA (Professional Golfers Association), LPGA (Ladies Professional Golfers Association) and CMAA (Club Managers Association of American). CourseCo prefers hiring from the local community and is an equal opportunity employer who believes golf's appeal is broadened by a diverse workforce. The following section provides a basic job description and qualifications of the positions to be staffed at River View Golf Course. ADMINISTRATION General Manager This leadership position will have line responsibility for management of operations. Beyond having a working knowledge of all proprietary management systems, the General Manager is responsible for working with Senior Management to develop strategic, operating, sales and marketing plans and budgets; executing the strategic plan at the facilities and in the community; implementing and supervising quality control; monitoring budget variances and statistical reporting from all departments; participating with Senior Management in communication with the City; and assuring compliance with environmental and safety programs. This position will report to Adam Pohl who has been identified as the Senior Operating Manager and will be the primary Project Manager. Minimum Qualifications: BA or BS from an accredited college or university or equivalent; PGA, LPGA, and/or CMA affiliation is a plus; minimum 7 years' experience as a manager in a similar environment; working knowledge of Microsoft Windows applications; direct marketing experience. The successful candidate will have demonstrated analytical and business planning acumen, the maturity to motivate and manage a staff, and the communication skills to enhance internal and external effectiveness including communication with the client. �_ �fC�kfi ICO 16 — 68 3/3/202&ge 12 I ' Response • the City of 2026 For •' • and Maintenance- River View Golf Course Administrative Assistant The administrative assistant will provide support to the administration department and reports to the general manager. This position is responsible for maintaining an orderly, safe work environment, and providing assistance to employees on employment related issues, preparing daily bank deposits, and processing payroll. The individual will also have general knowledge of proprietary management systems and facilitate the organization's communication with customers and other stakeholders. Minimum Qualifications- Minimum two years of experience working in a clerical environment. Thorough knowledge of Microsoft Office applications. It is preferred that this position be occupied by someone with bookkeeping or accounting experience. Tournament Sales and Community Event Director The Tournament Sales and Community Event Director will provide support, and reports to the General Manager in a dual role capacity. They will lead our sales efforts responsible for the entire tournament sales process. This includes maintaining Pipeline (a golf specific Customer Relationship Management (CRM) software), responding to customer inquiries and executing outbound sales activities. They will also be responsible for the formulation, implementation and management of community-based programs in golf and education. Programs will serve youth, families, seniors and the entire community. GOLF OPERATIONS Head Golf Professional/Golf Operations Manager Primary responsibilities are interacting with customers, golf operations, managing customer service and implementing golf programs. Reports directly to the general manager and is the on-site manager for all golf operations. Responsible for managing staffing levels and managing budgeted expenses in golf operations. Supervises assistant golf professionals, golf shop assistants, range and cart staff, head marshal and marshals. Supervises or directs all golf programs including instruction. This position is integrally involved in the day-to-day, hands-on management of all golf-related activities. In addition, he or she will play a leading role in community outreach. Minimum Qualifications—Adegree from an accredited college is a plus; three years' experience managing high volume retail golf shop environment, experience as golf instructor, working in or managing a high-volume golf teaching program. Working knowledge of Microsoft Windows applications and golf shop management software. Golf Shop Staff The golf shop assistant is responsible for aiding the Golf Ops Manager/Head Pro in managing the golf shop, customer service, and course programs. Cart and Range Attendant The outside services attendant is responsible for preparing both the golf cart fleet and driving range facility for daily customer use and policing the clubhouse grounds for presentation. Golf Course Starter/Marshall The golf course Starter/Marshal acts as the on-course ambassador of the golf operations department. This G=l[f ICO 16 — 69 3/3/202&ge 13 I ' Response • the City of 2026 For •' • and Maintenance- River View Golf Course position is responsible for helping to maintain an effective pace of play program, enforcing course rules and regulations, and facilitating our customers' enjoyment of the golf course. FOOD AND BEVERAGE DEPARTMENT Food and Beverage Manager This individual directs and oversees all aspects of food and beverage service including personnel, menus, food production, purchasing, vendors, inventory management and event production at each individual property. The position will be responsible for maintaining company culture, training, and developing employees, setting clear goals, and holding employees accountable as well as working closely with the Head Pro on initiatives and events. The candidate will have an established track record of results in all areas of food and beverage management with emphasis on effective operations, controls, communication, and financial reporting for banquet and restaurant operations. Minimum Qualifications—Three years' experience in food and beverage service with a record of progressive responsibility and two years staff management experience. Must be ServSafe and MAST certified and be knowledgeable in the regulations affecting alcoholic beverage service. Head Cook In partnership with the Food and Beverage Manager, this position will be responsible for adherence to budgets to maximize revenue and minimize expenses while ensuring adequate supplies and staff are on hand to provide top quality customer service. This includes preparing food that is high quality, delicious and is well presented food for each event. Job duties also includes oversight of breakdown and cleanup of kitchen area and maintaining a sanitary/clean environment. Qualifications—2 -5 years of related experience in a fast-paced environment, the ability to implement policies and procedures and to prepare schedules, must be able to work a flexible schedule including days, nights, weekends and holidays, banquet experience a plus, Food Safety and Sanitation Certification and ServSafe Alcohol Certificate required. Kitchen Staff—The kitchen staff is responsible for preparing and cooking menu selections offered by the course. This position is also responsible for proper presentation, economical food preparation and complying with all quality standards. Responsible for the safe handling, storage, and sanitation of all food and beverage items and kitchen storage spaces. Grill Server—The server is responsible for preparing and serving menu selections, processing financial transactions, and maintaining the safe handling, storage, and sanitation of all food and beverage items. Beverage Cart Attendants—The beverage cart attendants are responsible for delivering food and beverage products to customers on-course, processing financial transactions, and maintaining the safe handling, storage, and sanitation of all food and beverage items. MAINTENANCE DEPARTMENT Golf Course Superintendent The Superintendent is entrusted with the direct management of the golf course. Turfgrass maintenance, I�f C�k amco 16 — 70 3/3/202&ge 14 I Response • the City of 2026 For •' • and Maintenance- River View Golf Course servicing and repair of equipment, supervision of environmental programs, compliance and safety, maintaining appropriate records, and preparation of draft budgets and reports. Minimum Qualifications—A degree in agronomy, horticulture, plant, soil sciences or equivalent knowledge is preferred. Experience in all phases of golf course management and turf culture. Certified and/or licensed in pesticide usage.Knowledge of the game of golf and its rules. Thorough knowledge of the construction, establishment, and maintenance practices employed on golf course putting greens, tees, fairways, roughs, and bunkers.Knowledge of procedures for planting and culture of turfgrasses used on golf courses; the planting, cultivating, and pruning of ornamental plants, shrubs, and trees; the characteristics and proper use of various fertilizers and soil conditioners; pest control methods and materials; drainage methods; and watering practices and irrigation systems, including wells, pumps, and automatic controls. Knowledge of construction and maintenance of the maintenance facility, shelters, fences, bridges, golf cart paths, service roads, parking lots, ponds, and streams. Assistant Golf Course Superintendent The Golf Course Assistant Superintendent directly assist the Superintendent in all duties.Responsible for daily operations with the direction of the Superintendent, duties include assisting in planning, scheduling, and supervising the maintenance of putting greens, tees, fairways, roughs, bunkers, and associated support facilities. Minimum Qualifications—A degree in agronomy, horticulture, plant, soil sciences or equivalent knowledge is desired. Certified and/or licensed in pesticide usage. Knowledge of the game of golf. Working knowledge of the construction, establishment, and maintenance practices employed on golf course putting greens, tees, fairways, roughs, and bunkers. Working knowledge of the procedures for planting and culture of the turfgrasses used on golf courses; planting, cultivating, and pruning of ornamental plants, shrubs, and trees; proper use of fertilizers and soil conditioners; pest control methods and materials; drainage methods; watering practice and irrigation systems; and equipment operation, servicing, and repair. Ability to schedule and supervise work to achieve the most efficient utilization of employees and equipment. Working knowledge of light and heavy construction and maintenance equipment and automotive apparatus. Golf Course Mechanic The Golf Course Mechanic is responsible for servicing and repairing maintenance and construction equipment and participates in the operation and maintenance of pumps, irrigation, and drainage systems. Minimum Qualifications—Ability to schedule and supervise work to achieve the most efficient utilization of employees and equipment. Working knowledge of light and heavy construction and maintenance equipment and automotive apparatus. Skill in the use of a wide variety of equipment repair tools and in the making of various types of mechanical repairs. Knowledge of the theory, care, and operation of internal combustion engines and of mowers. Golf Course Courseworkers The Golf Course Courseworker operates powered equipment when mowing the golf course, putting greens, aprons, and tees. They maintain putting greens, tees, fairways, roughs, bunkers, driving ranges, and associated facilities. �_ I�f C�kil[ ICO 16 — 71 3/3/202&ge 1S I ' Response • the City of 2026 For •' • and Maintenance- River View Golf Course Organizational Chart The organizational chart for the River View Golf Course is provided below. Manager Assistant Foodand Beverage Staff The organizational chart for the CourseCo Corporate Team is provided below. 77 Heather Wallace 6fficei4dministrater k• k GeargeWintelrs AlexandtiaLAROCh• SenorOperitionsManagers ItathiCortes Hire❑[.,at Agronomy Oireei❑r of SSLhsand LanCo lwaaaka,Sean Silva,AArOn PayroLl Administrator Markeling HeAslay.Lance Fang,Scott Gary Ingram Fairview Weddings&E—nts Slegrriead,A9am Pohl,Matt Dimrtar of Environmental I Pens Ukron,' 06 Nim&n- Maeagcment Sydney Manning. GeneratManagers OigitaL Maeketing Sup crvis❑e ' Roger Slocum Bonnie Linn e 0lgital Marketing Coordinator Ray Bruhn r Maya ales" +. we�ddingSalosAdminlstrator 1 Teri Caatcs 1 e Jake Hedington rag Clark Regional Tournament Sales 6lrrctor • TraeleHOlmes e Carmen Cov+arru hlas ■ I( DanlelaGuldo i�fC�kfi ICO 16 — 72 3/3/202&ge 16 I ' Response • the City of 2026 For •' • and River View GolfCourse Detailed Work Plan The following narrative describes the proposed approach and work plan at River View Golf Course for completing services as outlined in the Scope of Work. Golf Operations In our 36-year history, CourseCo has maintained that no two golf facilities are alike. Operating 46 courses, 38 of which are owned by public entities, we have never managed by company-wide directive. While CourseCo does have its standard policy and procedures that will be implemented for safety, financial control, and efficiency, the services, policies, operating structure, and marketing approach will be designed specifically for the River View Golf Course. CourseCo would not be in business today without our continued investment in our biggest asset—our people. We promote a culture where employees take great pride in creating an enjoyable experience for our guests each time they visit our courses. On the proven theory that we can teach skills and techniques; our hiring process is rigorous and is designed to weigh things like attitude and character more heavily than a certain specialized experience. All our employees are empowered to immediately correct any potential safety issues and are also given the appropriate latitude to ensure guest satisfaction. In our leaders, we look to those who place a premium on inspiring, motivating, and guiding employees to provide an uncompromising level of guest service and strong ties to the local community. Toward that end, CourseCo has assembled an unmatched management team comprised of veteran golf and hospitality industry professionals, as well as some "home grown" talent which rises in the company. The facilities at the River View Golf Course offer a great community asset for a range of abilities of golfers and allow the opportunity to create new golfers with robust and attractive events and programs, all in a beautiful urban setting. Our senior management works closely with on-site staff and is intimately involved with each property and the decisions that align with the needs of the property, the nature of community service, and the objectives of the client. Throughout the rest of the response in this section, you will see details of how we will approach: • Daily operations and customer service • Tee time scheduling and management • Rental of golf clubs and pull carts • Individual and group lessons for all demographics, ages, and skill levels ' ; • Organization and execution of tournaments and group events • Management and maintenance of the driving range and practice facilities The Tee Sheet Green River Golf Course The tee sheet acts as the "command center" for the business. All data collection begins through the entering of customer information, play patterns and purchasing activity during every transaction of every day. At CourseCo, we have an integrated tee sheet system that allows for remote access and visibility by our Senior Executive Team, Senior Operations Manager and General Manager. There are no better means of finding out the real issues regarding play and performance than reviewing the actual Tee Sheet and the reports that can be generated. Below is our current approach to tee time management: • Work with the City staff on an approved fee structure • Daily review of tee sheet and future bookings by onsite team • Weekly email blasts targeting areas of opportunity with specials and offers � Gf=Rmco 16 — 73 3/3/202&ge 17 I Response • the City of 2026 For •' • and River View GolfCourse • Monthly analysis of play patterns • Annual Plan with specific target markets and play segments • Monthly Marketing Document (Forward 60) with specific short-term marketing objectives • Staff training and measurement of data collection Revenue Management In the golf industry today, many operators boast about "yield management" and "dynamic pricing" all to make their systems seem exotic and complex. When outlined in simple terms, Revenue Management is selling to the right customer at the right time for the right price on the right channel. However, some of the reporting and KPIs can get a little confusing. At CourseCo, we understand how all this works together so that we can make effective and impactful decisions. Collecting the data to understand the individual guest level is the first step. Performance Data Collection and Use—Collecting information (data) about the performance of the Course allows an understanding of trends and is one of the most important functions a thriving business must prioritize. The more you understand your customer and their buying habits, the more detailed and focused you can be when designing services and products specific to their needs. In simple terms: Better Data = Better Decisions = Better Results. The information you gather about your customers will supply you with the knowledge to develop solid and sustainable business decisions. When most people hear the term "data collection," they immediately think "e- mails." While collecting names and a-mails is one of the basic tasks required, it only scratches the surface as to what is possible and necessary to truly drive results. At CourseCo, we take advantage of technology to collect and analyze the data required to determine individual golfer characteristics and overall course performance. As you can imagine, we have several Key Performance Indicators (KPIs) that we use to celebrate successes and identify challenges that require a solution. • Quintile Report— Data capture and customer profile creation are key to determine an effective revenue strategy. Creating unique customer profiles for each guest, logging them as they check in for rounds, and driving a high data capture rate allows the club to track yearly spending by customer. This allows us to make informed decisions when determining programming and pricing. Quintile Rrspwt Golfer N.,me Emall Address City State 21P Cgtintrj Rounds Revenue +GFCF Sptnd Quintile 1-Top 2G% Total Golfers: 1554 %of Revenue:56.789E 13224 $919678.93 5496,05 Quintile 2 Top 404E Total Golfers: 1 BN %of Revenue:21.369E 5W t345641.68 $186.54 Quintile 3-Top 609E Total Golfers: IBM %of Revenue:13.787E 4450 6221848A5 !f 19.66 Quintile f-Top f1 % Total Golfers: 1854 %of Revenue:7.72% 3"3 6124934.95 867.39 Quintile 6-Top 1009E Total Golfers: 1864 %of Revenue:0.44% 7153 $70#3e00 $181 7nta8: 33353 $1619367.04 SM69 GCiF Qmco 16 — 74 3/3/202&ge 18 I Response • the City of 2026 For •' • and River View GolfCourse • Rounds Mix Report-The Rounds Mix Report allows us to identify all rounds sold by individual type. It also allows us to determine an Average Daily Rate (ADR) for each type of round, Reviewing ADR data is one metric we use in comparing results from one time period to another. We consistently monitor tee sheets to ensure that the mix of our customer segments are positively affecting revenue. 2016 2019 2020 20re 20fg OM 2018 20rg 2020 Rounds Raps Rounds Ralroxue R4venue R� ADR ADR ADR 0101.P4gldd 1 12.164 10.299 20.906 171490 154.732 Ua9776 14.10 15.02 t5.77 0101-Fact Gaf 2 1,4&5 1,332 1,171 17.741 16,853 15,597 11.95 12.65 13.32 010d-Fcd CWTo w wn 3 39 0 8 300 0 65 1000 O00 813 0104-{.ql Tovmam*; 4 4W 474 64 4-4N 4.TW 790 1114 12,76 12,39 0113-(MC Gdr 5 523 396 314 5,282 0,f106 4.067 11:97 12.60 13.02 "113-0is[taN Tp-Wp t 6 19 4 i66 303 lid 2.76g IS.95 12.57 7.17 6203-Lea9ue 1 1,705 2,820 78& 14,679 23.347 T,706 661 all 578 1204-Oldl Explorers 8 0 0 72 0 0 Go CLOD 0.00 9.00 4205-1�*rnpl 9 7W 1,165 1,421 2,891 12,754 19,5" 3-6Y $.iS 13.76 0207-Senior 10 4.9t6 4,350 4,342 58,965 55.315 s6,s34 11.99 12.72 $3.02 0210•PW^m Club 11 22,68E 22,8Q5 27,107 111.143 128,Sd7 IF3,85d 490 5(A G.Od 0213-Rt*Y 4LtisuF61 12 0 0 9 0 0 45 000 0M 5.00 0213-Pe*y Calf 13 164 116 55 1.14E 902 448 7-00 7.78 8.00 6313.0 P 18 200e 775 2,732 210 213 50 0.11) 0.27 002 031$-Ji r 1s 2514 2-M 2481 26.334 29.541 29,34E 984 10.31 11.92 0313-SPWWW 16 287 215 86 1,435 1,075 430 5.00 5-00 5.00 0313=YaAh on C__ 17 6 6 454 6 0 2.295 OW 0.80 $00 T- 16 0 72 897 0 63s 4A86 D011 883 5.00 •13.98T 47.792 63.201 418.4a5 433.852 d36-478 6.36 9.06 10.09 201E 401A 2P20 20r$ 2010 20217 2018 26r9 M • Pricing-Optimal pricing can be developed by using Occupancy to determine the Revenue per Available Round (RevPAR) for each hour of each day. The Occupancy Rate is the percentage of rounds played out of Available Inventory (as determined by weather and tee time intervals). RevPAR is the ADR multiplied by the Occupancy Rate. ADR and Occupancy are stand-alone metrics providing a limited view of performance. On the other hand, RevPAR delivers a far more comprehensive view as it incorporates both revenue and occupancy. While ADR tells a piece of the story- RevPar is key to ensuring that we maximize revenue. Consolidated 2018 2019 2020 Potential Rounds 111.491 111,48E 93,781 Available Rounds 97,856 97,866 82,277 Available%o1 Potental $7.8% 87.8% 87.7% Actual Rounds 49,951 47.792 63.281 GFJCF Revenue 418.485 433,852 638,484 ADR 8.38 9.08 10.09 Occupancy 31.0% 48.8% 76.9% Rev Par 4.28 4.43 7.76 Golf Instruction Other than the mention of Instruction on the website, there is no mention of qualified instructors to promote the game and develop new customers to the course. CourseCo's requirements for our instructors vary but include a minimum amount of experience (typically two years), as an instructor, preferably LPGA or PGA of America members or apprentices, and a focus on providing both male and female instructors for our clientele. In many golf operations, instruction is an area that is neglected due to the apparent lack of potential profit. However, it is CourseCo's belief that not only can instruction directly contribute to the bottom line, but it also has a very large residual impact on other revenue centers. Our Instruction Programs are built through e- marketing efforts with detailed information on the course website, online sign-ups for clinics and classes, and instruction information via email communications. In addition, efforts will be expanded to partner with the t�fC�kfiI ICO 16 - 75 3/3/202&ge 19 I ' Response • the City of 2026 For •' • and Maintenance- River View Golf Course Parks and Recreation Department, local schools and local business. Free clinics to engage the interest, particularly of smaller golf cohorts, will be part of the strategy. Player Development We intend to construct and deliver player development programs at River View Golf Course to meet the learning needs of men, women, seniors,juniors, beginners, avid players, low handicappers and those with disadvantages and special needs. As a pioneer in this area, we are laser-focused—in fun, non-threatening and affordable ways—to introduce new players to the game. CourseCo also encourages those on a golf hiatus to return, and others to play more frequently by scoring better. While some of our programs focus only on golf, we also have many that are low key and promote the social aspect of the game, rather than just a competitive curriculum. The following is a list of some of the types of Instruction and Player Development Programs we offer at other courses that we manage: • Spring and Summer Junior Camps • Adult Beginner Golf Series • Adult Intermediate Golf Series • Weekend Clinics • Adult Clinics ' • Guided On-Course Play :V • Expedition Golf Adult Academy j • Team Supervised Practice • Twilight Leagues • Home Clubs—Youth, Senior, Ladies and Men's Clubs Summer Junior Clinic Junior Programming Pacific Grove Golf Links CourseCo has long been committed to robust junior programs at all our facilities. The number of junior programs we have hosted over the years at all our courses is too numerous to list. However, a few highlights of past and current junior programming include: • In House Junior Camps—Spring and Summer sessions o Wee Swingers (ages 5-8) o Junior Swingers (ages 9-13) o Junior Play Dates • End of Summer Bash • Instructors will visit local schools to introduce the game of golf and provide beginning level instruction. • PGA Junior League - a competitive junior golf program with a "team" approach that has been very successful at many courses nationwide. This will be done in conjunction with the PGA of America. • CourseCo has also implemented and hosted several non-traditional ways to introduce kids to the game of golf. By providing fun-filled, low-pressure ways to get a club in a child's hand for the first time we can eliminate the fear of hitting a golf ball. These events include our Family Fun Night, Great American Camp Out, and an annual Easter Egg Hunt. • SNAG Golf at local schools - Our teaching professionals leave the golf course and bring golf learning equipment to the local elementary schools to introduce the game of golf to young students, with an offer of reduced pricing on lessons and play at the golf course. Y=Rmco 16 — 76 3/3/202&ge 20 I ' Response • the City of 2026 For •' • and River View GolfCourse The First Tee Our partnerships with "grow the game" initiatives and instructional programs are real, proven, and continue to stand the test of time. We have established several strong partnerships with the First Tee and these relationships continue to inspire passion and love for golf in young people. This is a rich area of endeavor for CourseCo, and a full chronicle of our efforts and success in this regard would exceed the scope and purpose of this proposal. We have had the opportunity to manage facilities in communities of high ethnic diversity (for example, Oakland, San Jose and Fresno, California), and we have leveraged those opportunities aggressively. In addition to less formal programs to fill every niche that has potential, CourseCo was instrumental in founding successful chapters of The First Tee in each of those cities. Further, five CourseCo managers plus our COO serve on local Chapter Boards of The First Tee in their respective communities. Tournament Operations Successfully run golf events not only produce high per-round revenues and loyal group business, but they also create a ripple effect generating new customers. The onsite team has expectations that include making outbound sales calls, networking in the local community, using the Pipeline 360 Customer Relationship Management (CRM) tool and participating in weekly sales meetings that measure and log results. Through our recent investment in golf-specific marketing and customer relationship management technologies, we are at the leading edge of the golf industry in our ability to reach new prospects, rebook existing events, collect customer feedback, track outbound sales and marketing efforts, and most importantly, to understand the booking patterns of our golf outings. With a disciplined and focused strategy, CourseCo's property portfolio has experienced an increase in tournament business overall during the past few years, despite a general period of industry decline. Potential golf outing groups include: • Past tournament groups • Regional golf clubs • Regional businesses L lam >> • Public employee groups • Regional charities and service clubs • State associations Specific marketing avenues to drive tournament sales: CourseCo Championship Tournament • Outbound sales calls—telephonically or in person Palouse Ridge Golf Club • Networking with event planners, associations, local organizations • E-blasts • Direct mailings to identified groups • Promotional offerings to event coordinators • Personal calls following up on all contacts to collect feedback post event • Rebooking campaigns • One-on-one marketing to larger local employers for the purpose of developing after work leagues • Utilizing regional professional and business lists Y=iIiMCO 16 — 77 3/3/202&ge 21 I ' Response • the City of 2026 For •' • and River View GolfCourse Developing marketing materials for distribution: • Brochures and mailers • Email visual messages • Posters, flyers, and photos • Active use of website for direct promotion Our strategies will include: • Pipeline 360—a golf specific CRM (customer relationship management) a software used at all our facilities with a robust tournament schedule. • Director of Sales and Marketing—will oversee the sales efforts through scheduled sales calls with the onsite staff. • Sales Training— providing sales training programs for all of our properties • Structured Sales Programs—custom designed sales programs that go well beyond marketing for properties with outbound sales needs. If CourseCo is chosen to operate the River View Golf Course, these resources will be applied immediately at the course level to quickly boost revenue. The outside event customer is the highest spending golfer at any golf course. While it is always necessary to balance the scheduling of such events in order to not displace regular customers, a disciplined and strategic tournament sales approach can provide significant additional revenue. We see great opportunity in becoming a value round of golf, combined with a great overall experience at the facility, to the many residents of communities within our greater market area. Our sales tools, support and techniques will give us a significant advantage in growing the tournament business. Driving Range and Practice Facilities The driving range and practice facilities at River View Golf Course are in need of improvement to compete with public access golf courses in the area. The range landing area is all dirt, including the target greens, and an upgrade such as TopTracer would go a long way to make it a very desirable practice facility for players of all ages and abilities. We will look at the potential to modify the current programing specifically targeting increased use of the practice facilities during the times in which the range has low utilization. Our experience with similar programs have been tremendously successful at other CourseCo Properties. They are designed for golfers that are looking to join a low monthly fee program for increased value and reduced afternoon rounds of golf, which in turn increases traffic for our food and beverage operations as well as the Pro Shop. We anticipate that this will bring in significant range revenue and result in more golfers considering us their "home" golf course. We utilize top quality range balls at our facilities which are changed out on a regular basis to ensure a quality product, and the balls are washed daily. We also feel it is important to supply chairs, bag stands, and club cleaners for additional customer satisfaction. These additions add an upscale, relaxed feel to the facility, therefore extending the length and frequency of our customers' practice sessions at the property. Our Outside Services staff has the responsibility of policing the tee area and will remove empty buckets and trash to help keep the area fresh for each customer. The overall operation of the range, including picking and purchasing of equipment and supplies, will be overseen by the Golf Operations Manager. A regular schedule for picking by cart and range staff will be established and adjusted based on business demand and hours of daylight. Purchasing will be handled through one of several national vendors and will take advantage of CourseCo's buying power. Y�__ �fC�kfi ICO 16 — 78 3/3/202&ge 22 I ' Response • the City of 2026 For •' • and River View GolfCourse Pace of Play Program CourseCo has a comprehensive Player Assistants program at all our facilities. The Player Assistants staff are trained to assist players with the Pace of Play, course rules and policies, and handling emergency situations. All Player Assistants are equipped with two-way radios or cell phones for constant communication with the golf shop, as well as first aid kits for minor injuries. CourseCo has developed policies and procedures in conjunction with the individual nuances of each facility on Pace of Play, other duties, and responsibilities of the Player Assistant Staff. Some of the additional duties performed are replacement of course markings (hazard stakes, OB stakes, etc.) and on-course trash collection. Golf Club and Push Cart Rentals Rentals for both push carts and golf clubs will be readily available for rent. Both right and left handed sets of golf clubs, in both ladies and men's specifications, and of a well-known brand, will be available for rental for our customers in need of clubs. The rental push carts will be of high quality, typically from either Sun Mountain of Clicgear. Both clubs and push carts will be cleaned after each use and replaced on a periodic basis to keep them in excellent condition. Food, Beverage and Catering With all our restaurant operations, CourseCo seeks to target a theme to give the property a local identity and distinctive quality that makes it an attractive, fun, clean and comfortable environment for lunch, dinner or just relaxing after a round of golf. Menu Development At CourseCo we realize menu development is a strategic process that shapes a restaurant's identity, drives profitability, and enhances customer experience. We follow a process that involves the careful planning, creation, and refinement of food and beverage offerings based on several key factors: • Concept and Brand Alignment—The menu must reflect the restaurant's theme, target market, and dining style (e.g., fine dining, casual, fast food). Consistency in food items, language, and pricing supports a cohesive brand image. • Market Research— Understanding customer preferences, dietary trends, and competitors helps identify what items are likely to be successful and differentiates the restaurant. • Costing and Pricing— Each menu item should be costed accurately to ensure profitability. We consider food cost percentage, labor, and overhead while also setting competitive, value-based pricing. • Kitchen Capabilities—The menu must match the skill level of kitchen staff and the equipment available. Efficient execution and consistency are crucial for customer satisfaction and cost control. • Menu Design and Layout—Visual design affects customer choices. Strategic placement (menu engineering), clear descriptions, and logical categorization can influence sales and improve usability. • Seasonal and Local Sourcing— Incorporating seasonal ingredients and local products can reduce costs, improve freshness, and appeal to environmentally conscious diners. • Testing and Feedback— Pilot testing new items and gathering customer/staff feedback helps fine-tune Lam_ G=if ICO 16 — 79 3/3/202&ge 23 I ' Response • the City of 2026 For •' • and River View GolfCourse offerings before a full rollout. • Continuous Evaluation — Menus should be reviewed regularly based on sales data, food trends, and customer feedback to keep the offering relevant and profitable. Cleanliness Standards for Food and Beverage Maintaining cleanliness is essential for food safety, customer satisfaction, and legal compliance. CourseCo uses the following standards and guidelines in our food and beverage operations: • Personal Hygiene—All staff must wash hands thoroughly and frequently, especially after using the restroom, handling raw food, or cleaning. o Wear clean uniforms or aprons, and hair restraints (caps or nets). o No eating, drinking, smoking, or chewing gum in food prep areas. • Staff illness is a serious food safety risk. Managers have clear policies for reporting and excluding ill workers from handling food or working altogether. • Food Handling&Storage—Store raw and cooked foods separately to prevent cross-contamination. • Use proper containers with lids and label them with dates. • Maintain proper temperatures: ■ Cold foods at or below 407 (4°C) ■ Hot foods at or above 1407 (60°C) o Rotate stock using FIFO (First In, First Out). • Equipment & Surfaces • Clean and sanitize all food contact surfaces (cutting boards, utensils, counters) before and after each use. • Use food-safe sanitizers and follow the correct dilution and contact times. o Equipment like grills, fryers, and refrigerators will be deep cleaned regularly. • Dining and Serving Areas o Tables, chairs, menus, and condiment holders must be cleaned and sanitized regularly. • Trash bins should be emptied frequently and kept covered. • Floors should be swept and mopped daily, and spills cleaned immediately to avoid slips and pest attraction. • Pest Control o No signs of pests (insects, rodents). • Keep doors sealed, food covered, and dispose of waste properly. o Regular inspections and, if needed, professional pest control services. • Compliance & Documentation • Follow local health department regulations. • Maintain cleaning schedules and logs. o Train all staff on food safety and hygiene procedures (often part of a food handler certification). Purchasing In addition to our national accounts, CourseCo also leverages purchasing through memberships in both ClubBuy and ClubProcure. Both of these organizations have hundreds of supplier and distributor partners who offer members volume discounts, improved terms, cash rebates and other incentives for all areas of � G=Rmco 16 — 80 3/3/202&ge 24 I Response • the City of 2026 For •' • and River View GolfCourse operations. This partnership helps CourseCo realize additional economies of scale and pass the savings along to our clients. Staffing and Managing Events CourseCo has established the following guidelines for event staffing and management: • Staffing Roles o Food and Beverage Manager ■ Oversees planning, execution, and client communication o Servers ■ Trained for buffet or plated service o Bartenders ■ Handle alcohol service; check IDs; follow ABC rules o Cooks & Prep Staff ■ Prepare and plate banquet meals • Dishwashers/Utility Staff ■ Handle high-volume cleanup o Hosts/Greeters ■ Welcome and direct guests • Pre-Event Procedures o Meet with client and confirm: ■ Guest count, menu, dietary needs, timeline ■ Contract, deposit, and cancellation policy • Finalize menu and service style (plated, buffet, etc.) • Create event timeline (arrival, meal, speeches, etc.) • Schedule staff with clear roles and shift times • Setup: o Tables, chairs, linens, decor, serving stations o Hold pre-shift meeting: ■ Review roles, timeline, VIPs, allergy alerts • Walkthrough with team to check setup • During the Event • Greeting guests at entrance o Serve food according to schedule o Monitor bar/alcohol service for safety & compliance o Adjust pacing as needed for speeches or delays • Post-Event Procedures • Break down tables and stations • Sanitize all areas and equipment o Inventory leftovers, damage, or missing items o Send thank-you and feedback request to client o Hold staff debrief on performance and lessons learned • Best Practices o Use BEOs (Banquet Event Orders) for clear communication o Train staff on etiquette, service timing, and guest interaction GfClFkfi mco 16 — 81 3/3/202&ge 2S I Response • the City of 2026 For •' • and River View GolfCourse o Have emergency protocols and backup supplies • Always do a client walkthrough before event day • Keep printed checklists for setup, service, and cleanup In terms of marketing, developing a robust food and beverage related activities calendar that attracts residents to the course to dine is critical. The calendar should align with golf events or instruction and could promote such activities as: Whiskey Tastings, Microbrew Festivals, Themed Events, Pasta Festivals, Cigar Events, Brunches, and Sporting Events among others. Additional revenue can also be generated from creatively marketing on-course specials, barbeques at the turn, and grab-and-go box lunches. On course food and beverage cart service will be available daily, weather permitting. We would also extend our services to our local communities by providing Friday "Date Night" dinners after hours in our cafe in the fall and spring. Summer months will be served outside on our patio with live jazz music. In addition to these plans, we would establish a robust calendar of events, most of which include food and beverage components. River View Golf Course, like many older facilities, is limited by the infrastructure of the Food & Beverage facilities. At many of our locations, instead of dwelling on our limitations such as "lack of banquet space" or "limited kitchen facilities," we have taken advantage of what we do have and have been creative in working within what is available. Under our management, we would analyze and formulate a plan similar to what we have done at some of these facilities. This would include a number of upgrades and remodeling as funds become available: • Fresh paint • New tables • New Chairs • Updated lighting • New flat screen televisions • Bar and Pub style seating with six beers on tap • Outdoor Patio remodel to include lounge furniture and shade • Outdoor catering improvements including granite buffet tables and shade screens over scoreboards • New custom-built bar for Catering Area These improvements, along with our innovative approach to non-golf events, will provide for steady performance in Food & Beverage revenue in years to come. Pro Shop Retail Our Methodology Merchandise sales have the potential to be a solid revenue center for all public golf courses. The current operator's retail sales are far below the national revenue per round average fora municipal golf course, and far below CourseCo's average at our managed courses. The key to success in this area is the appropriate and strategic inventory management practices that mirror periods of high traffic demand and slower periods. Setting the right price is a crucial = '` step in achieving retail merchandise profitability. Once we have a clear understanding of our product cost, we typically set initial pricing to achieve predetermined margins. The mark-up -- covers our cost and profit margin, considering competitor pricing and industry standards. We also seek to implement a multitude of more innovative pricing strategies and discounting '' p p g g g Pro Shop Display tactics when they make sense, for example: Foxtail Golf Club, Rohnert Park CA Z _ t�f C�kii[ ICO 16 — 82 3/3/202&ge 26 I ' Response • the City of 2026 For •' • and River View GolfCourse • Knowing Your Market - analysis of the demographic of our clientele and their needs, wants, and price points that are attractive. • Loss Leaders—certain products may be priced at cost in the hope golfers will purchase other products at higher margins during their visit to the course, such as pricing a sleeve of golf balls at cost to attract golfers to a demo day where they might buy a set of clubs. • Discount Pricing— if products become "stale" or inventory levels are not in alignment with the buying plan, price reductions are implemented in order to increase inventory turn rates. CourseCo utilizes several discount tactics including coupons, rebates, seasonal pricing, and other promotional markdowns. Increasing merchandise sales is challenging for all operators. Despite these challenges, CourseCo has experienced significant success at many of our facilities. We will bring an amalgamation of these approaches to the retail sales at River View Golf Course. • Home Clubs Merchandise Sales— leveraging CourseCo's relationship with merchandise vendors, we will host trunk shows and demo days where our Home Club members and regulars receive exclusive access to new clothing and equipment at excellent pricing. • Focused Tournament Sales Efforts—an increase in merchandise sales can be realized by adding tournament players and "upselling" merchandise packages to tournament groups. • Holiday Packaging—selling gift packs at Christmas, Mother's Day and Father's Day which include merchandise, rounds of golf and lessons can boost revenue in multiple categories. These packages would be available at the golf course pro shop and through the e-store. 57M r We have been successful by developing customized merchandising plans and approaches that match the demographic of our customer base at that specific facility. f I Two excellent examples of this are Mather Golf Course and Ancil Hoffman Golf Course in ' Sacramento, CA. These two courses are both owned by the County of Sacramento and have been managed by CourseCo since the 1990's. At Mather Golf Course, we have a customer base that is value oriented, and we have successfully used the approach of leveraging our relationships with our vendors to receive discounted product which allows us to provide price points that are value minded and extremely attractive to that facility's clientele. Mather has consistently achieved annual gross merchandise sales of more than $400,000 for the last decade. At Ancil Hoffman Golf Course, we have a customer base that is more brand oriented, so our merchandising plan there includes more of the top brand names in golf. Our annual merchandise sales at Ancil Hoffman have consistently exceeded $425,000 over the last decade as well. Both Ancil Hofman and Mather host approximately the same number of rounds played annually as River View Golf Course, and have a similar amount of retail space in the golf shops. According to the financial information provided, Pro Shop sales have been less than $150,000 the last two years. CourseCo would implement a customized merchandising plan for River View Golf Course, which would maximize the opportunities based on the customer demographics at the facility to increase sales. In all cases, we leverage our purchasing power through our preferred account status with many national vendors including Titleist, TaylorMade, Travis Mathew, and Callaway. �_ �fCiFkfiI ICO 16 — 83 3/3/202&ge 27 I ' Response • the City of 2026 For •' • and River View GolfCourse Custom Club Fitting At many of our courses we offer custom club fitting using the latest in technology such as FlightScope and Trackman launch monitors. This technology is paired with club fitting carts that are supplied by various major club manufacturers that we do business with at our other facilities. All fittings are performed outdoors to see true ball flight and feel turf interaction. The fittings are done by our trained staff, or in many cases by the manufacturers' representatives who make regularly scheduled fitting sessions at the courses, which are available to all our guests. The typical session starts with an evaluation of our client's current equipment (loft, lie, length, shaft frequency, and swing weight). During this time, the player will be able to warm up with their current equipment. When the fitting begins, we will have the player hit a series of shots to gather data on the launch monitor and determine baselines for the player's swing and tendencies. At this time, the player will then test numerous shaft and head combinations until the proper fit and set make-up is met. Measurements for club length, lie angle, grip size and weight will also be taken. Upon completion of the fitting, the player receives a detailed analysis of the fitted equipment along with a price breakdown for the custom build. Since everything we do at a Performance Fitting is 100% custom, pricing is done based on each individual manufactured component (head, shaft, and grip). Purchasing the fitted equipment is coordinated through the player's personal club fitter and all clubs are custom built to spec by OEMs and will typically arrive in 2-10 days. This also lowers Pro Shop inventory levels significantly as very few sets of clubs or individual metals need to be stocked because they are all special ordered. This will be a great service to offer at the River View Golf Course. Golf Cart Fleet Operations CourseCo will oversee a cart fleet and ensure that a trained staff performs daily maintenance, cleaning, proper charging, storage, and rotation. The carts must be a positive extension of the overall operation. They should show little or no wear and be in good operating condition. CourseCo typically leases the carts on a 48-month term to ensure a quality product in good working condition. This also allows for the carts to be under manufacturer's warranty and significantly reduces maintenance costs. The routine maintenance schedule is as follows: • Daily/ Before Each Use • Check battery charge level • Check tire pressure and overall tire condition • Inspect for any visible damage, leaks, or loose parts o Ensure brake pedal and accelerator operate smoothly • Wash down the cart: body, undercarriage, and floor mats • Weekly • Clean battery terminals and check for corrosion • Check electrolyte levels • Top off with distilled water if needed o Inspect battery hold-downs and cables for tightness • Monthly o Inspect brake system: check brake pedal free play, and inspect cables o Lubricate suspension pivot points and steering components • Check battery voltage and specific gravity (for lead-acid) • Inspect charger operation and cord condition Lam_ tY=RM CO 16 — 84 3/3/202&ge 28 I ' Response • the City of 2026 For •' • and River View GolfCourse • Quarterly(Every 3 Months) • Rotate tires if needed • Check wheel alignment and inspect for uneven tire wear • Clean motor and controller area to prevent dust buildup • Check all electrical connections for tightness and corrosion • Annually/ Every 200-300 Hours o Full inspection of chassis and frame for rust or cracks o Inspect and clean the motor brushes (if applicable) • Replace worn brake pads or cables • Check suspension components for wear or damage • Battery load test and capacity check • Update software or controller firmware (if equipped with programmable features) * Warranty work and major repairs will be completed by an authorized dealer of the cart manufacturer All electric carts will be equipped with tops, windshields and dual seed caddies will be maintained and available for our guests. They will be re-charged daily and cleaned following each round, carts will be queued with scorecards and pencils in place for easy access from the shop to the first and tenth tees. As is the predominant custom, cart rental will be separate from green fees, with the possible exception of some tournaments, so that there will be no "walking penalty". The maintenance of the carts will be performed by our in-house staff along with assistance from the manufacturer or their local support vendor. Golf Course and Facility Maintenance Plan The golf course will be consistently evaluated and measured as to the standards that are agreed upon between CourseCo and the City of Santa Ana. It is standard practice at CourseCo for the General Manager and Superintendent to tour and evaluate the course on a weekly basis to ensure standards are met or exceeded. Additionally, during visits by CourseCo senior staff the golf course is regularly evaluated related to the standards. If through one of these visits, or through communication with the Department, the standards are not being met, CourseCo will prepare a written response and plan to address any concerns and remedy the situation. Any service complaints will be addressed by the onsite general managers through direct communication. Putting Surfaces Our greens programs will encourage the health and optimum playing conditions of the putting surfaces. This will be targeted through a dedicated approach to cultural, irrigation, and fertility practices. Cultural The cultural program will be comprised of four primary components that will concentrate efforts on improving putting surfaces and have a harmonious relationship in their application: mowing, verticutting, topdressing and aerification. Mowing heights, patterns and frequencies will be adjusted seasonally in conjunction with the necessary cultural practices ensuring daily consistent putting surfaces. Verticutting will be a regular practice occurring as often as weekly in season to monthly during the winter months. Verticutting will be used to minimize thatch accumulation while consistently minimizing surface tension to encourage filtration rates. G=Qmco 16 — 85 3/3/202&ge 29 I ' Response • the City of 2026 For •' • and Maintenance- River View Golf Course k— Topdressing depth and frequencies will be determined by timing and frequency of mowing and verticutting. Light and frequent topdressing has similar benefits to verticutting with one additional attribute: improvement of the soil profile. Our goal in this plan is to top-dress on a monthly basis during the majority of the growing season and may occur as frequently as weekly. Our aerification strategy will be to target thatch removal and maintenance, reduce compaction, elevate surface tension, improve gas exchange, and modify the soil profile. Aerification will be practiced on a formal basis semi-annually with supplemental aerification throughout the season. Our spring aeration will be performed with a smaller tine that will minimize surface disruption while maximizing thatch removal, relief of winter compaction, and lowering surface tension. Throughout the growing season, we may implement supplemental aerification to certain greens and in most cases specific areas of certain greens to continue necessary improvements. These supplemental aerifications will occur prior to play with little to no disruption to golfers. Our fall aerification will conclude our aerification practices for the season. Irrigation Our irrigation practices will be monitored daily throughout the entire year, supporting deep rooting and continued gas exchange while minimizing the accumulation of unwanted salts at the surface. We will employee a deep and infrequent method of irrigation that will be supported by dedicated irrigators to hand water in between irrigation cycles. Fertility The fertility program will be geared toward the encouragement of warm season turf during the times of year these varieties are at their peak performance. The program will be dominated by foliar applications during the majority of the growing season with necessary granular amendments during aerification applications. Soil tests conducted every two years will guide our program. Greens will receive between 4-6 pounds of Nitrogen annually based on growth requirements. Additional amendments and nutrient input will be determined by soil tests and a detailed fertility plan will be developed accordingly. Tees, Fairways and Rough While the tee, fairway, and rough program will be similar in nature to the greens programming, several portions of the tee program differ. Tees will receive between 3-6 pounds of Nitrogen based solely on growing conditions. Par 3 tees will receive 1-2 more pounds of Nitrogen than the other tees to compensate for typical divot pressure and desired density. Rough surrounding the tee boxes in high traffic areas will also receive the same amount of Nitrogen (6-10 pounds annually) to maintain adequate turf density and growth on the Par 3 tees. Tee Cultural The cultural program will again be comprised of four primary components that will have a harmonious relationship in their application: mowing, verticutting, topdressing, and aerification. Mowing heights, patterns and frequencies will be adjusted seasonally in conjunction with the necessary cultural practices, ensuring daily consistent teeing surfaces. Verticutting will be used primarily to minimize thatch accumulation while minimizing surface tension to encourage percolation rates. Topdressing will occur weekly during divot repair and biannually during spring and fall aeration schedules. �_ �fC�kfiI ICO 16 — 86 3/3/202&ge 30 I ' Response • the City of 2026 For •' • and Maintenance- River View Golf Course AL Aerification strategy is based on thatch removal and maintenance, reducing compaction, elevating surface tension, improving gas exchange, and modifying the soil profile. Programs will occur biannually with supplemental aerification throughout the season. We perform supplemental aerification to tees and in most cases specific areas of certain tees, there is little disruption to play (when applicable, alternate tee locations will be used to accomplish this task). Tee Irrigation Our irrigation practices will be monitored daily throughout the entire year supporting deep rooting and continued gas exchange while minimizing the accumulation of unwanted salts at the surface. We will employ a deep and infrequent method of irrigation that will be supported by dedicated trained irrigators to hand water in between irrigation cycles. Tee Fertility The program will be dominated by foliar applications during most of the growing season with necessary granular amendments during aerification applications. Soil tests conducted every year will guide our program. Fairway Cultural Our cultural program will again be comprised of four primary components that will have a harmonious relationship in their application: mowing, verticutting, topdressing and aerification. Mowing heights, patterns and frequencies will be adjusted seasonally in conjunction with the necessary cultural practices ensuring daily consistent fairway surfaces. Verticutting will be a regular practice occurring as often as needed. Verticutting will be used primarily to minimize thatch accumulation while minimizing surface tension to encourage percolation rates at the surface. Topdressing will occur only during supplemental aeration in areas that need additional soil modification to improve the penetration of irrigation, reduce compaction and increase gas exchange. Aerification strategy is based on thatch removal and maintenance, reducing compaction, elevating surface tension, improving gas exchange, and modifying the soil profile to improve the overall root zone. Programs will be implemented on a formal basis biannually with supplemental aerification throughout the season. Performance of supplemental aerification to certain fairways and in most cases specific areas of certain fairways will improve turf coverage. These aerifications all occur prior to play with little to no disruption to golfers and no closures of the golf course. Solid tine or slicing shall be conducted on a monthly basis to particular areas in need of additional aeration until pulling a core becomes desirable. All efforts will be made to minimize customer impact. Fairway and Rough Irrigation Our irrigation practices will be monitored daily throughout the entire year and irrigation cycles adjusted accordingly. Our desire to water deeply and infrequently will again be executed on fairways but truly only be accomplished globally during the spring and fall. We will employ a version of the deep and infrequent strategy to fairways. As demands increase during the summer, we will irrigate the majority of the fairways and rough with using daily ET (evapotranspiration rates) requirements, as water supply allocations allow. We will use portable sprinklers from time to time to flush certain areas of fairways throughout the summer. Fairway and Rough Fertility The fertility program will be geared toward the encouragement of warm season turf during the times of year these varieties are at their peak performance. While the program will be dominated by regular foliar applications during most of the growing season, it will also have numerous granular applications throughout the entire year. The use of specific Nitrogen sources, as part of our fertilization program, will be applied in early spring and late in the fall to "extend the season." This will encourage additional nutrient uptake and storage during key times of the year. Soil test will guide our program. �f=l[ ICO 16 — 87 3/3/202&ge 31 I ' Response • the City of 2026 For •' • and River View GolfCourse Driving Range = • Artificial Turf Tees o Sweep and clean debris daily. - o Pick up empty ball baskets hourly. o Inspect for wear or damage weekly. • Replace worn mats as needed. Driving Range • Ball Collection Foxtail Golf Club,Rohnert Park CA • Pick up range balls daily or as needed (based on usage). • Use protective netting and signage to prevent ball loss and protect staff. o Inspect and maintain ball picker equipment regularly. • Ball Washing and Dispensing • Clean range balls after each use. • Disinfect ball washers regularly to maintain hygiene. M • Calibrate and clean vending machines or ball dispensers weekly. r.q. c • Signage &Targets: o Maintain visible, clean yardage markers and flags. o Repaint yardage signs and distance markers as needed. Driving Range San lose Municipal Golf Course • Putting Green Maintenance o Maintain golf course greens height mowing. • Daily mowing or rolling depending on traffic and conditions. • Repair ball marks multiple times per day. o Monitor speed and smoothness for consistency. o Top-dress lightly monthly or as needed. • Additional Practices • Aerify and verticut seasonally. • Control pests, weeds and disease proactively. • General Facility Maintenance "�4 � ., o Mats, Benches, Ball Baskets,Trash Bins: ■ Inspect and clean daily. _ — ■ Replace worn or damaged items promptly. o Range Netting& Poles ■ Inspect monthly for damage or wear. ■ Tighten, repair or replace as needed. Well Maintained cart Paths • Pathways and Lighting (if applicable): Anaconda Hills Golf Course ■ Clean and sweep weekly. ■ Repair lighting, timers or bulbs as required. o Safety& Cleanliness: ■ Maintain a litter-free environment. ■ Ensure ADA-compliant access is clear and safe. ■ Post clear safety signage (e.g., for errant balls, cart zones and staff areas). �f CiFkil[ ICO 16 — 88 3/3/202&ge 32 I ' Response • the City of 2026 For •' • and Maintenance- River View Golf Course IPM Program Almost all CourseCo facilities utilize an IPM-CHAMP (Integrated Pest Management and Chemical Application Management Plan) to govern our operations. Our approach IPM reflects awareness that golf courses are large consumers of land and water and are, in `1" essence, quasi-agricultural businesses that utilize chemicals. We understand that golf courses are not universally considered good for the environment and have been + lOPT,0s targets of criticism by legitimate environmental organizations and individuals. CourseCo is the recipient of the state of California's Governor's Environmental and Economic Leadership Award — Sustainable Practices, its "highest and most prestigious environmental award," and numerous other national and local honors. Twenty-three CourseCo-managed courses are fully certified Audubon Cooperative Sanctuaries. Our record, and the practices we have developed in building it, is greatly beneficial to our clients in negotiating and managing environmental regulations and issues. At the outset of CourseCo's operations at River View Golf Course, we will begin a relationship with Audubon International and gain momentum towards certification as a Cooperative Sanctuary. In addition, we will design and write an IPM-CHAMP program specifically for all of the courses. Golf Course and Grounds Maintenance Equipment Needs A detailed physical examination of all the current equipment, including the year manufactured and operating hours of each, will be necessary in developing an equipment replacement program. The exact equipment needs moving forward will be developed in a 5-year capital equipment plan, as the goals and expectations of maintenance and course conditions are finalized. Facility Maintenance Standards (excluding golf course) Building Maintenance • Structural & Interior o Inspect and repair walls, ceilings, and floors. y o Check roofing for leaks or wear. 1 o Maintain doors, windows, and locks. o Address HVAC system maintenance (filters, ducts, thermostats). o Ensure insulation and weatherproofing are intact. • Electrical & Lighting o Replace burned-out bulbs and faulty fixtures. o Inspect wiring and panel boards. o Test fire alarms, smoke detectors, and emergency lighting. -yr • Plumbing o Fix leaking faucets, toilets, or pipes. ' o Ensure water heaters are operational. o Clean drains and prevent clogs. Jack's Grille • Cleaning & Sanitation Old Works Golf Course o Deep clean restrooms, kitchen, and common areas. o Schedule regular janitorial services. o Restock consumables (soap, paper towels, etc.). • Amenities Maintenance o Inspect and repair furniture and appliances. o Service audio/visual systems if used for events. �fC�kfi r ICO 16 — 89 3/3/202&ge 33 I ' Response • the City of Santa Ana January 28, 2026 For Management, Operation, • River View Golf • AL Parking Lot Maintenance • Surface & Structural Care o Seal cracks and potholes in asphalt or concrete. o Schedule sealcoating every few years to protect surfaces. o Paint/repaint lines and markings (spaces, curbs, arrows). • Lighting& Safety o Inspect and replace exterior lighting (pole lights, landscape lighting). o Ensure ADA compliance (ramps, designated spots). • Cleanliness & Drainage o Regularly sweep and remove debris. x= o Check storm drains and clear any blockages. - o Pressure wash as needed. Landscaping Maintenance • Lawn & Plant Care • Mow grass weekly. • Prune shrubs and trees. - — o Weed control and mulching. o Fertilize and treat for pests/disease. • Irrigation o Inspect and adjust sprinkler systems. o Repair broken heads and ensure efficient coverage. o Schedule seasonal shutdown/startup if applicable. • Seasonal Enhancements o Plant seasonal flowers. Well Maintained Landscaping o Leaf removal in fall. Chordonnoy Golf Club General Maintenance Oversight • Maintain a detailed maintenance log • Create a preventive maintenance schedule • Perform regular inspections (monthly/quarterly) • Conduct minor renovations as needed • Budget for routine, emergency, and capital improvements Timeline for Completing Services The timeline for completing the services in the Scope of Work will be based upon the ultimate term of this agreement. If chosen as the successful bidder, the transition timeline will be customized based on the time available. CourseCo views the transition period from the incumbent operator to our management as an opportunity to lay the groundwork for a long and successful relationship. In our 37-year history, CourseCo has always believed that our relationships with our clients are crucial to the long-term success at the property and each of those relationships started with a well-planned and executed transition.The transition plan drafted for this project includes these primary areas: Plan Elements • Meet all key staff members and fully understand their roles with the golf operations • Respond to questions and have numerous discussions • Set an ongoing meeting schedule(s) that fits the City's needs • Develop report formats, systems, and protocols in response to City requirements • Seek suggestions for additional recommended meetings and introductions CourseCo Team Members • Michael Sharp • Tom Bugbee • Adam Pohl �_ �fC�kfiIt ICO 16 — 90 3/3/202&ge 34 I ' Response • the City of 2026 For •' • and Maintenance- River View Golf Course AL EMPLOYEES Plan Elements Our plan includes meeting with existing staff, early introduction of our company culture and giving each employee an opportunity to join our team. We strongly believe in retaining existing employees who are honest, effective and show a desire to be a part of an exciting future at the course. We do not believe in a "cleaning house" approach. Each employee that is hired by CourseCo will be given a 90-day introductory period. We will provide a list of positions to be potentially filled by existing employees.They can then prepare in advance and decide where they would best fit within our organization and apply accordingly.We will not limit anyone to only apply for the same position but rather encourage them to apply anywhere that they feel they can personally thrive and make meaningful contributions. We believe that candid and thorough communication with the current employees is a key to a seamless transition and the best way to avoid accelerating vacancies. The process will include: • Distribution of handouts to all employees • "Who is CourseCo?" • "What does change mean to me?" • "What are the policies?" • Working through City staff to distribute list of open positions • Holding a job fair for current employees that will include: o Presentation by Michael Sharp and Tom Bugbee about our shared vision with the City o Open question and answer session o Two-way individual interviews for all interested employees CourseCo Team Members • Michael Sharp • Tom Bugbee • Adam Pohl • Sandy Marfin ESTABLISHING OPERATIONS Plan Elements Establishing operations involves everything from setting up accounts and transferring or acquiring licenses and permits to ordering initial supplies to fine-tuning operational plans and reiterating the plan continuously. While we have outlined throughout this proposal the standards and specifications that CourseCo uses in our golf operations, we know that every facility is unique. During the transition period CourseCo will work with all involved parties in fine-tuning and customizing the operational plan to ensure maximum effectiveness from the outset. The following will be included in this process: • Establish accounting and control practices and procedures • Meet with existing operators (with City approval) to plan communication and coordination of transition • Evaluate current operating systems • Assemble the Annual Plan for the first year of operations • Begin advance tournament sales • Set up vendor accounts • Place initial supply orders • Design and launch new course website G=GMCO 16 — 91 3/3/202&ge 3S I ' Response • the City of 2026 For •' • and River View GolfCourse AL • Launch social media campaign • Launch marketing campaign • Take over operations CourseCo Team Members • Michael Sharp • Tom Bugbee • Lee Finkel • Adam Pohl • CourseCo's Digital Marketing Team CUSTOMER Plan Elements Nothing will do more for a smooth transition than understanding and connecting with the customer base. Some anxiety about new and unknown is normal. This should be dealt with openly, emphasizing accessibility of CourseCo senior managers and its president. It is imperative to connect with the core constituents. In the weeks leading up to the transfer of operations, CourseCo corporate staff members will schedule times to meet, talk and play golf with each of the home clubs and such other groups and individuals as will be helpful. In addition, CourseCo will schedule a town hall style meeting during which CourseCo will formally introduce itself to the golfing community, speak to the future, ask for support for programs, and get acclimated in an upbeat atmosphere. Coupled with CourseCo's philosophy of retaining the majority of existing staff members, this process will allow the transition to be seamless to the customer. CourseCo Team Members • Michael Sharp • Tom Bugbee • Lee Finkel • Adam Pohl CourseCo does not plan to use any subcontractors to fulfill the requirements in the Scope of Work. Outlined below is just some of the programing and training we use to ensure proper management of resources and customer service. MANAGING RESOURCES Establishing the Image and Vision We believe that in order to ensure standards are met it is important that everyone agrees on the appropriate quality level for the facility. Each golf course is unique in infrastructure, budget, location and market. Based on this uniqueness, quality cannot be a standard across an entire portfolio of courses but rather must be defined to ensure consistent delivery. Our service plans at the courses have consistently placed the properties among the leaders in guest service in our organization. We expect the customer service interactions to lead the daily fee industry and be comparable to other CourseCo managed properties in prestige and similar expectations. Consistent Guest Experiences Far too often employees are hired, given some basic training and then left on their own. CourseCo's philosophy is that while upfront training is crucial to setting employees up for success, the ongoing training is what ultimately produces excellence. Depending on the employee group and department, regular training is scheduled anywhere between monthly and quarterly. The pro shop staff has been trained in CourseCo's proprietary customer service philosophy as well as up-selling techniques and tee sheet management to capitalize on revenue opportunities. kU 1�f=iI mco 16 — 92 3/3/202&ge 36 1 Response • the City of 2026 For •' • and River View GolfCourse Customer Service, SWEAT Training CourseCo has developed our proprietary approach to customer service Ims (SWEAT), allowing for standardized expectations.Ta king inspiration from the hospitality industry and recognized leaders in guest service in other markets, we developed a simple way to provide direction and expectations for all staff .90 members during every interaction with a guest. Our SWEAT program is outlined as follows: SMILE Greet each customer with a positive and upbeat attitude, wearing a smile. WELCOME Welcome each guest to the property, every time you meet them for the first time during that visit. ENTHUSIASM Have a sincere enthusiasm in interactions with our guests. ASK Engage our guests in conversation by asking them a question. All staff members should ask questions appropriate for their role. THANK Staff members are directed to thank our customers for their visit at the conclusion of their interaction. Training Program Once the standards are set the message must be delivered to the employees who will ultimately be responsible for delivering the service and product associated with the agreed upon standards. In addition to daily management of the delivery the following training schedule is our minimum commitment: • During the transition to CourseCo management, all existing employees will attend a half-day customer service training seminar conducted by our corporate team. • All new employees are provided a new employee orientation, conducted by the General Manager, their first day on the job. • General Managers receive manager level customer service training twice a year. The focus of this training is how they can better teach their employees to deliver CourseCo's proprietary customer service standard —SWEAT • Monthly staff meetings all dedicate time on SWEAT training. • Quarterly Staff Training Sessions by CourseCo's corporate team conducted onsite at the properties. • Performance Standard and Experience Measurement. Measurement of Customer Service We have found that even with great planning and training it is necessary to measure consistently the effectiveness of an operation. While the financial statements will tell part of the story, we use the following mechanisms to provide additional feedback to our corporate team, onsite management as well as our client: • On-Line Guest Survey- Collected monthly, customer's direct feedback in several categories is monitored and reported. • Secret Shopper—Conducted monthly during the peak season these professional assessments give real feedback to management on the quality of the course, cleanliness of the facility as well as measuring customer service against our SWEAT standards. • GolfSat Survey—Conducted via the National Golf Foundation this survey is done electronically once a year to measure how the courses are performing relative to 1 #Jf;87G0LF prior year and relative to similar courses across the count. YCiF RM CO 16 — 93 3/3/202&ge 37 I ' Response • the City of 2026 For •' • and Maintenance- River View Golf Course MANAGER TRAINING Managers Meetings Twice per year, once in the Spring and once in the Fall, CourseCo holds three-day manager training sessions for all General Managers and Superintendents. These meetings include training by our corporate team members in the fields of their expertise along with training from outside industry experts. From reinforcing standards in areas such as payroll and safety, to refreshing customer services standards to exposure to new and innovative products and trends in the industry, it is these training sessions that allow our managers to be leaders within the industry. Weekly Conference Calls Each week our Senior Operating Managers conduct a weekly conference call for the General Managers in their region to provide ongoing training topics. These meetings ensure we are communicating and training our managers in real time. Training Modules Though our relationship with ADP we are able to offer all of our employees an extensive library of online training modules. Our VP of HR works with each manager on recommending modules that are relevant to their specific development plan as well as helping to recommend modules for other staff members at the properties. Safety Training Safety training is part of the onboarding process for every new employee. Our overall safety program includes four specific areas: • Equipment Training—All employees are trained on any piece of equipment they will be using and sign off on this training before they are allowed to use the equipment. • Monthly Safety Training— Each month the onsite managers select a safety topic from the CourseCo Safety Training Library, which is then provided to all employees that month. • Quarterly Safety Committee— Each golf course has a safety committee that meets once a quarter to review the entire property and then reports back to management on areas that are not meeting standards or possible areas for improvement. • Safety Audit— Every property receives annually an outside safety audit for both workers comp and general liability. The written report is provided both to the onsite team and executive team for review. �fC�kfiI ICO 16 — 94 3/3/202&ge 38 I ' I January 28, 2026 COURSECO Fee Schedule/ Cost Proposal Prepared for City of Santa Ana • . Redwood • City ?etaluma, CA 949S407.763.83S53/3/2026 Response • the City of 2026 For •' • and River View GolfCourse Fee Schedule/Cost Proposal CourseCo is proposing a management agreement with a flat annual management fee plus yearly incentive. We believe that the relationship between a management company and a City is not simply a contractual agreement, but rather a partnership. The two sides must work collaboratively on establishing goals and working towards them. Understanding the City's desire to provide an exceptional golf experience, while producing the best possible financial results, we have designed a fee structure that will help achieve this goal. Our base fee proposal is based on the assumption of CourseCo being awarded full management of all areas of operation. Term As requested, our proposal is an initial five (5) year agreement, with two (2) optional five-year extensions. Base Fee (Full Operations) Year One ............................................... $95,000 Subsequent Years.................................. Increase by CPI Incentive Fee As part of our management fee proposal, we are proposing an incentive fee. In the spirit of the true partnership, we believe the agreement between a management company and a City should include an incentive fee that is based on the ability of the management company to improve the financial performance of the property. We propose that CourseCo receives: • 10% of revenues in excess of$3.9 million *Total incentive fee not to exceed 50% of base fee We believe it is important for the incentive fee to work equally well for client and management company and are open to negotiating this to ensure the needs of the client are met. The incentive fee is calculated and paid annually and would be limited such that the Incentive Fee could not exceed the percentage of the Total Fee (Base fee and Incentive Fee combined) allowable under IRS Revenue procedure 97-13. Fees for Off-Site Services Travel and Support All corporate travel and support is included in the base fee; there are no additional travel or support expenses. CourseCo will not charge the golf course for any costs associated with travel to the property by CourseCo's executive team or support from other CourseCo personnel. HR/Payroll Administration All Human Resource and Payroll administration is included in the base management fee. This includes oversite and coordination with our third-party payroll provider (ADP). The direct ADP fees including payroll taxes and workers compensation insurance are not included in the base management fee but are a direct cost to the property. �_ t�fClFkfl[fICO 16 — 96 3/3/2026ge A-1 I ' Response • the City of 2026 For •' • and Maintenance- River View Golf Course Rebates and Discounts It is CourseCo's long standing policy that all rebates and discounts that are earned by the property are passed through 100%to the property. This includes all national accounts that CourseCo had negotiated on behalf of our properties. Accounting Accounting services will be performed at the CourseCo corporate offices in Petaluma, CA. These services will include Financial Reporting and Budgeting, Accounts Payable processing and the preparation and submittal of monthly Financial Statements. By accessing the resources of CourseCo's centralized financial reporting systems, we are able to more accurately and timely gather, report, and analyze revenue and expense data and do so at the lowest effective cost. CourseCo supports numerous public agencies with operational and capital project accounting and reporting and is accustomed to accommodating a range of public requirements and administrator preferences. The proposed fee for this service is $1,750 per month, to be adjusted annually by CPI beginning in year two. If it is determined that this function should be performed locally in Santa Ana, that accommodation can certainly be made, but it will likely cost considerably more. �fC�kfiICO 16 — 97 3/3/2026ge A-2 I ' Public Works Agency www.santa-ana.org/pw Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 3, 2026 TOPIC: Approve a Cooperative Cost Reimbursement Agreement and Award a Construction Contract to Onyx Paving Company Inc. for the Construction of the Fairview Street Rehabilitation from Southern City Limits to Alton Avenue Project AGENDA TITLE Cooperative Cost Reimbursement Agreement with the City of Costa Mesa and Award a Construction Contract to Onyx Paving Company, Inc. for the Construction of the Fairview Street Rehabilitation from Southern City Limits to Alton Avenue Project (Project No. 21-6978) (Non-General Fund) RECOMMENDED ACTION 1. Authorize the City Manager to execute a Cooperative Cost Reimbursement Agreement with the City of Costa Mesa for improvements on Fairview Street within the Costa Mesa jurisdiction from Southern City Limits to Alton Avenue (Agreement No. A-2026-XXX). 2. Approve an appropriation adjustment recognizing $96,000 in cost reimbursements from the City of Costa Mesa into the Select Street Construction, Expense Reimbursement revenue account (No. 05917002-57000), and appropriate the same amount to the Select Street Construction, Improvements Other Than Buildings expenditure account (No. 05917660-66220) for the Fairview Street Rehabilitation from Southern City Limits to Alton Avenue Project. (Requires five affirmative votes.) 3. Approve an amendment to the Fiscal Year 2025-26 Capital Improvement Program to include an additional $96,000 in construction funds for the Fairview Street Rehabilitation from Southern City Limits to Alton Avenue Project (No. 21- 6978). 4. Approve the Project Cost Analysis for a total estimated construction delivery cost of$3,410,000, which includes $2,728,000 for the construction contract, $409,200 for contract administration, inspection, and testing, and a $272,800 for unanticipated or unforeseen work. City Council 17 — 1 3/3/2026 Fairview Street Rehabilitation from Southern City Limits to Alton Avenue March 3, 2026 Page 2 5. Award a construction contract to Onyx Paving Company, Inc. the lowest responsive bidder, in accordance with the base bid and alternates in the amount of$2,728,000, subject to change orders, for construction of the Fairview Street Rehabilitation from Southern City Limits to Alton Avenue Project (No. 21-6978), for a term beginning March 3, 2026, and authorize the City Manager to execute the contract. 6. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2026-3 will be filed for Project No. 21-6978. GOVERNMENT CODE 484308 APPLIES: No DISCUSSION The rehabilitation of Fairview Street from the City's southern limits to Alton Avenue (Exhibit 1) was approved by the City Council in the FY 24/25 Capital Improvement Program Project No. 21-6978. The Project will rehabilitate a segment of Fairview Street from the City's southern limits (Sunflower Avenue) to Alton Avenue by removing and replacing failed asphalt sections, reconstructing raised medians, and replacing the damaged concrete curbs, gutters, sidewalk, driveways, and curb ramps. The project also includes traffic improvements, such as enhanced traffic striping and pavement markings, as well as traffic signal modifications that incorporate video detection at the intersections. Once completed, these improvements will enhance the ride quality and visual appearance of the street. Pedestrian facility improvements will also comply with Americans with Disabilities Act (ADA) standards. The City of Costa Mesa shares the right-of-way within the project area; therefore, a Cooperative Cost Reimbursement Agreement is required for the City of Costa Mesa to fund the portion of the improvements within the Costa Mesa city limits (Exhibit 2). The Cooperative Cost Reimbursement Agreement between the City of Santa Ana and the City of Costa Mesa defines the roles and responsibilities of each party and establishes each city's estimated share of the project costs. The City of Costa Mesa's cost share, in an amount not to exceed $96,000, includes $7,000 in construction administration, inspection, and testing costs. The City of Costa Mesa will immediately forward the payment of$96,000 upon award of the construction contract. Project Advertisement and Contractor Procurement To provide an opportunity for local vendors to submit bids, the City notified a total of 80 regional vendors via PlanetBids, many of which are Santa Ana based. A total of seven (7) responsive bids were received including one (1) bid from a Santa Ana contractor. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on November 17, 2025 and November 24, 2025. The project was also City Council 17 — 2 3/3/2026 Fairview Street Rehabilitation from Southern City Limits to Alton Avenue March 3, 2026 Page 3 advertised in PlanetBids from November 13, 2025 to December 11, 2025. Bids were received electronically via PlanetBids on December 11, 2025. A copy of construction plans, contracts, specifications, and all related reference materials (such as The Greenbook) are available for public review at the City's Public Works Agency, Central Files office located in City Hall. Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID + ALTERNATES 1 Onyx Paving Company, Inc. Yorba Linda, CA $2,728,000 2 R.J. Noble Company Orange, CA $ 2,742,000 3 Hardy & Harper, Inc. Lake Forest, CA $ 2,980,000 4 Toro Enterprises, Inc. Oxnard, CA $ 3,207,010 5 Vido Samarzich, Inc. Santa Ana, CA $ 3,241,720 6 Excel Paving Co. Long Beach, CA $ 3,448,860 7 All American Asphalt Corona, CA $ 3,461,115 NR RCCI Azusa, CA Non-Responsive A total of eight (8) bids were received and seven (7) were deemed responsive. Staff determined that RCCI's bid was non-responsive because it did not meet contract specification requirements to self-perform more than 50% of the total contract value. Onyx Paving Company, Inc. submitted the lowest responsive base bid in the amount of $2,673,000 (Exhibit 3). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. The add-alternate scope of work in the bid package is the installation of a traffic video detection system at Fairview Street and Segerstrom Avenue to improve traffic control. The total bid including the add-alternate scope of work is in the amount of $2,728,000 and still collectively lower than the other bids including the alternative. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract, including the add-alternate scope, to Onyx Paving Company, Inc. (Exhibit 4). Onyx Paving Company, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the past three (3) years, including two Local Street Preventative Maintenance Projects and the Fremont Elementary and Spurgeon Intermediate Safe Routes to School Projects. The Contractor satisfactorily completed these projects and staff recommends awarding the construction contract to Onyx Paving Company, Inc. for the construction of the Project. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the City Council 17 — 3 3/3/2026 Fairview Street Rehabilitation from Southern City Limits to Alton Avenue March 3, 2026 Page 4 Contractor's work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements. Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project. As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $3,410,000. Project Item Total Construction Contract Bid Amount $2,728,000 Construction Administration $218,240 Inspection $136,400 Testing $54,560 Unanticipated or Unforeseen Work $272,800 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $3,410,000 Project Schedule and Contract Time The project is estimated to be completed in August 2026 barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 65 working days, as specified in the bid documents. Working days are counted in accordance with the City's Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work. The contractor was required to submit a construction schedule as part of their bid to expedite delivery of the project. The projected completion dates based on the submitted schedule is August 2026, which is within the allotted 65 working days. If the contractor fails to deliver on time, they will be assessed a penalty of$7,620 per calendar day as specified in the bid documents. Project Milestones Milestone Estimated Notes Completion Administrative Startup March 2026 Contract execution, bonds, insurance Material Procurement April 2026 Procurement may take place concurrently with construction. Contractor Mobilization Aril 2026 Start of construction activities Project Completion I August 2026 1 Based on 65 workingda s City Council 17 — 4 3/3/2026 Fairview Street Rehabilitation from Southern City Limits to Alton Avenue March 3, 2026 Page 5 Project Phasing The contractor will be constructing this project in a singular phase, fulfilling the scope of work as outlined in the contract documents. The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods. Public Outreach The project scope will impact nearby businesses and residents. To ensure timely and effective communication, the following notification measures will be implemented prior to the start of construction: • Electronic message signs will be installed two weeks in advance of construction activities to provide early notice of the project's start date, • A project information sign will be posted at the construction site, including contact information for public inquiries, • Residents and businesses within 1,000 feet of the project limits will receive door hangers or mailed notifications at least two weeks before construction begins, • A second round of notification will be issued 48 hours prior to the start of construction to residents and businesses adjacent to the limits of work, and • The City will also disseminate information through its official website and social media platforms to keep the public informed of construction activities, including any lane closures. The Contractor is required to issue construction notices to adjacent residents and businesses at least two weeks before construction begins. Additionally, the contractor is required to install signage at the project site indicating project details and contact information. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(c) of the CEQA Guidelines for projects consisting of repair/maintenance of existing facilities. The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review No. ER-2026-3 will be filed for Project 21-6978 (Exhibit 5). FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $3,410,000. All funds are available for expenditure in Fiscal Year 2025-2026. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers into Fiscal Year 2026-2027 (Exhibit 6). The proposed contract authorizes staff a maximum of 10% for construction contract change orders for unanticipated or unforeseen work. Staff will return to City Council for authorization and appropriation of additional funding if necessary. City Council 17 — 5 3/3/2026 Fairview Street Rehabilitation from Southern City Limits to Alton Avenue March 3, 2026 Page 6 With the approval of the requested appropriation adjustment, the cost reimbursement will be recognized in the Select Street Construction, Expense Reimbursement revenue account (05917002-57000) and appropriated for spending in the Select Street Construction, Improvements Other Than Buildings expenditure account (No. 05917660- 66220). Accounting Accounting Unit, Fiscal Unit — Fund Account Amount Year Account No. Description Project No. Description CURRENT BUDGET HUTA Gas Tax - 05917665- Select Street RMRA, 2025-26 66220 Improvements $3,314,000 (21-6978) Construction Other Than Buildings APPROPRIATION ADJUSTMENT Select Street 05917660- Select Street Construction, 2025-26 66220 Improvements $96,000 (21-6978) Construction Other Than Buildings TOTAL $3,410,000 EXHIBIT(S) 1. Location Map 2. Cooperative Cost Reimbursement Agreement 3. Bid Proposal 4. Construction Contract 5. Environmental Determination 6. Capital Improvement Project Worksheet Submitted By: Rodolfo Rosas, P.E., Acting Executive Director, Public Works Agency Approved By: Alvaro Nunez, City Manager City Council 17 — 6 3/3/2026 Exhibit 1 rM TRAFF SIGNS 114DIFIC+�i10Ns ONLY t LL ILTC11�t4ta6! � �If+ILIR7jli iL MAQAWr W UQ".WAM ALF1aPA BTFE�7 LL CITY L1111T {� C Y TA anA OM1B9 A46H E [ �FF LOCATION MAPjj,, INOT TO SCALEF SANTA ANA Project No. 21-6978. oRA" p F Fairview Street Rehabilitation from o It PWA o < South City Limit (Sunflower Avenue) to ` ' PUBLIC WORKS AGENCY Alton Avenue City Council 17 — 7 3/3/2026 COOPERATIVE COST REIMBURSEMENT AGREEMENT FOR FAIRVIEW STREET REHABILIATION FROM SOUTH CITY LIMIT (SUNFLOWER. AVENUE) TO ALTON AVENUE COOPERATIVE COST REIMBURSEMENT AGREEMENT ("Agreement"), is made and entered into this day of _, 2025, by and between the CITY OF SANTA ANA, a California charter city ("Santa Ana"), and the CITY OF COSTA MESA, a California municipal corporation ("Costa Mesa"). Related work on the project will include pavement grind and overlay, reconstruction of curb median with irrigation and landscaping, curb and gutter, driveways, bus pads, sidewalk repair, replacement of curb ramps to be in compliance with federal Americans with Disabilities Act requirements, signing and striping, and adjustment of manholes and water valves to grade. In this Agreement, Santa Ana and Costa Mesa may each be individually referred to as a "Party" and collectively referred to as the "Parties." RECITALS: WHEREAS, Santa Ana has initiated a street rehabilitation project (the "Project') to improve the pavement condition of Fairview Street from South City Limits (Sunflower Avenue)to Alton Avenue. WHEREAS, Fairview Street within the Project limits contain a portion of property within Santa Ana and a portion of the street within the boundary of Costa Mesa; and WHEREAS, In an effort to efficiently utilize Costa Mesa resources, Costa Mesa wishes to improve a portion of Fairview Road within its boundary at the same time the Santa Ana Fairview Street Rehabilitation Project are conducted; and WHEREAS, the Parties desire to repave Fairview Street (Fairview Road in the City of Costa Mesa), within their respective boundaries as part of the"Project'. NOW, THEREFORE, based upon the foregoing Recitals, and for good and valuable consideration, the receipt and sufficiency of which is acknowledged by all Parties, the Parties agree as follows: 1. Santa Ana will advertise for bids, hire a contractor, approve the work and administer the contract for street rehabilitation. 2. Costa Mesa is responsible for funding that portion of the Project within the Costa Mesa city limits, as set forth in Exhibit A & 8, attached hereto and incorporated by this reference. Costa Mesa will remit payment to Santa Ana within ninety (90) days of receipt of invoice evidencing Project work performed within Costa Mesa city boundary. The total project cost for the City of Costa Mesa under this agreement shall not exceed $96,000.00. 3. Santa Ana shall coordinate the relocation of all affected utility company facilities within the city limits of Costa Mesa in a timely manner. 4. Santa Ana and Costa Mesa shall extend cooperation to each other and proceed under this Agreement in good faith to facilitate timely completion of the "Project". The Parties agree that PAGE 1 OF 11 City Council 17 — 8 3/3/2026 when any component of this Project is subject to the approval of Costa Mesa, such approval shall not be unreasonably withheld. 5. Costa Mesa will be notified as to the official advertising dates, bid opening date, construction start date, and overall construction schedule. Also, a representative from Costa Mesa will be invited to attend pre-construction, Project status, and final walk through meetings. 6. Change orders for work within Costa Mesa must receive the written approval of the City Engineer of Costa Mesa or his/her designee prior to implementation. 7. The following staff members, or as otherwise designated in writing by the Executive Director of Public Works of Santa Ana or City Engineer of Costa Mesa, shall be the selected representatives of each City to act on each respective City's behalf with respect to this agreement. Any notices, requests, approvals, plan submittals or communications shall be provided to each representative noted below: City of Santa Ana: City of Costa Mesa: ATTN.- Rodolfo "Rudy" Rosas, P.E. ATTN: Derek Wieske, P.E. City Engineer Assistant City Engineer Public Works Agency Public Works Department 20 Civic Center Plaza, M-43 77 Fair Drive Santa Aria, CA 92701 Costa Mesa, CA 92626 Phone: (714)647-3379 Phone: (714) 754-5291 E-Mail: rrosas@santa-ana.org E-Mail: derek.wieske@costamesaca.gov 8. Santa Ana shall cause its contractor for the "Project" to guarantee the Costa Mesa improvements against defects in workmanship and materials for a period of one (1)year from the date of acceptance by Santa Ana. It is further agreed that Santa Ana shall assume the responsibility for causing the Costa Mesa improvements to be brought or restored to full compliance with the requirements of the Plans and Specifications for any-portion of the Project which during said one (1) year period are found not to be in conformance with the provisions of the Plans and Specifications. 9. The City of Santa Ana shall have its contractor provide insurance as follows: 9.1 INSURANCE AMOUNTS. Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: 9.2 MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal&advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto),with combined single limits of$1,000,000. In the event Contractor does not maintain PAGE 2 OF 11 City Council 17 — 9 3/3/2026 i i commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be lower than $1,000,000. Workers' Compensation (W/CL as required by the State of California,with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease.This requirement can be waived if Vendor has no employees. i Pollution Legal Liability and/or Errors and Omissions (PILL). With limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. 9.3 Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, City of Costa Mesa, their City Councils, and their officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Permittee including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City of Santa Ana and City of Costa Mesa, their City Councils, and their officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Permittee for both Cities. 3. All required insurance policies: For any claims related to this contract, Permittee's insurance coverage shall be primary and any insurance maintained by City of Santa Ana and City of Costa Mesa, their City Council, their officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Permittee's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City of Santa Ana and City of Costa Mesa. Ten (10) days prior written notice shall be provided to City of Santa Ana and City of Costa Mesa for policy cancellation or non-renewal due to non-payment. 6. Certificate Holders on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M-XX, Santa Ana, CA 92701 and City of Costa Mesa, Attention: City Engineer, Public Works Department, 77 Fair Drive, Costa Mesa, CA 92626.The name and location of event should be included in the Description of Operations section of each certificate. PAGE 3 OF 11 City Council 17 — 10 3/3/2026 9.4 Self-Insured Retentions Self-insured retentions must be declared to and approved by each City. Each City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. 9.5 Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. 9.6 Verification of Coverage Permittee shall furnish the City of Santa Ana and the City of Costa Mesa with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Permittee's obligation to provide them. Each City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. 9.7 Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3)years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase "extended reporting" coverage for a minimum of three (3)years after completion of work. 9.8 Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Parties are additional insured on insurance required from sub-contractors. 9.9 Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 10. This Agreement contains all of the agreements of the Parties regarding the Project and all previous understandings, negotiations and agreements regarding the Project are integrated into and superseded by this Agreement. 11. This Agreement may be amended at any time by the mutual consent of the Parties by an instrument in writing signed by both Parties. 12. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or PAGE 4 OF 11 City Council 17 — 11 3/3/2026 decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the Parties hereunder. 13. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by so executing this Agreement the Parties hereto are formally bound to the provisions of this Agreement. 14. This Agreement shall be binding upon and shall endure to the benefit of the Parties hereto and their respective heirs, personal representatives, successors, and assigns. 15. This Agreement may be executed by the Parties and counterparts, which counterparts shall be construed together and have the same effect as if all of the Parties had executed the same instrument. 16. This Agreement is to be governed by the laws of the State of California, in Orange County California. 17. Each party agrees to defend, hold harmless, and indemnify the other as to any and all claims, judgments, liabilities or damages for injuries and damages directly arising out of each party's own performance under this Agreement, except to the extent such damage or expense is caused in whole or in part by the other party's negligence or willful misconduct. PAGE 5 OF 11 City Council 17 — 12 3/3/2026 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on the day and year first written above. CITY OF SANTA ANA CITY OF COSTA MESA ALVARO NUNEZ CECILIA GALLARDO-DALy City Manager Interim City Manager oyr a c ATTEST: ATTEST: F v •� "'ORN7E0\g4'b JENNIFER L. HALL BRENDA G EN -711 I2aZS Clerk of the Council City Clerk APPROVED AS TO FORM: APPROVED AS TO FORM: SONIA R. CARVALHO KIMBERLY HALL BARLOW City Attorney City Attorney B KYLE 8LLESEN Assis `'t City Attorney RECOMMENDED FOR APPROVAL: R OMAMEN�DeYE1/,A1D FOR APPROVAL: DUaN!e riI—RSJpo If. 81fiR393ltm r OB pp[as sen[aana org —US Rodolfo Rosas /,/ • f�� Rodolfo Rosas,P.E. RAJA 8ETHURAMAN Acting Executive Director Public Works Director Public Works Agency PAGE 6 OF 11 City Council 17 — 13 3/3/2026 EXHIBIT A Location Map FAIRVIEW STREET (SOUTH CITY LIMITS TO ALTON) REHABILITATION (PROJECT PAGE 7 OF 11 City Council 17 — 14 3/3/2026 ALTON AVE I— cn Zt MACARTHUR BLVD CITY LIMIT CITY OF SANTA ANA ......................_........_.. CITY OF COSTA MESA SUNFLOWER AVE LEGEND: w rY PROJECT LIMITS EXHIBIT A W a � �N ORANG 0 ECSANTA PROJECT 21-6978FAIRVIEW STREET REHABILITATION FROM SOUTH CITY LIMIT TO ALTON AVENUE LOCATION MAP PAGE 1 OF 1 City Council 17 — 15 3/3/2026 EXHIBIT B City Cost Sharing Estimates FAIRVIEW STREET (SOUTH CITY LIMITS TO ALTON) REHABILITATION PROJECT City of Santa Ana Cost Estimate Table 1 City of Costa Mesa Cost Estimate Table 2 PAGE 9 OF 11 City Council 17 — 16 3/3/2026 CITY OF SANTA ANA Project No.: 21-6978 Date Revised: 06/11/25 Date Reviewed: COST ESTIMATE Fairview Street(In the City of Santa Ana)Rehabilitation South City Limit to Alton Avenue # VU 52 I Unclassified Excavation CY 11600 $ 394,000.00 2 AC Pavement* TN 1,200 $ 189,600.00 3 Cold Mill(2")* SF 240,000 $ 124,900.00 4 Asphalt Rubber Hot Mix(ARHM)* TN 3,300 $ 557,700.00 5 PCC Sidewalk(4")* SF 5,900 + A $ 82,600.00 6 9"Thick PCC Pavement with Dowels SF 200 i 1 $ 4,000,00 7 PCC Driveway Approach(Commercial=8")* SF 600 $ 12,000,00 8 PCC Curb Ramp SF 400 $ 11,600.00 9 PCC Curb and Gutter(Type A-2-8)* LFE52000 k 0 $ 164,000.00 10 PCC Curb(Type B-I)(IncluJing Steel Rebar; LF $ 200,000,00 Colored Concrete-Brick Red,Topeast Exposed I I Aggregate Finish(T=4") SF $ 130,000.00 12 PCC Cross-Gutter(Arterial Street) SF _ $ 14,500.00 13 Concrete Bus Pad SF 3,100 $ 170,500.00 14 Root Shave* EA 18 $ 15,500.00 Furnish&Install New Water Valve Frame&Cover 15 to Finished Grade EA 22 $ 33,000.00 Furnish and Install New Water Meter Frame&Cover 16 and Adjust to Finished Grade EA 3 $ 3,600.00 Adjust Sewer and Drainage Manhole Frame&Cover 17 to Finished Grade Per C.S.A.STD.306 Through 308 EA 4 $ 6,000.00 Adjust OCSAN Manhole Frame&Cover to Finished 18 Grade Per STD.S-050A,S-055,and S-055A EA 7 $ 14,000.00 19 Furnish&Install New$6 Pullbox to Finished Grade EA 5 $ 7,500.00 20 Adjust Survey Monument to Finished Grade EA 2 $ 2,800.00 21 Landscaping&Irrigation LS 1 $ 432,000.00 22 Construct Parkway Culvert(Type A; EA 2 Q $ 18,000.00 Install Video Detection System at Fairview Street and 23 Se erstrom Avenue LS I $ 50,000.00 Install Video Detection System at Fairview Strcet and 24 Alton Avenue LS I $ 50,000.00 Install Video Detection System at Fairview Street and t � 25 MacArthur Boulevard LS 1 S 0 $ 50,000.00 26 Furnish&Install Traffic Loops Type E EA 12 $ 6,600.00 27 Street Furniture LS 1 S $ 85,600.00 28 Project Advertisement Sign EA 2 $ 4,000.00 29 Signing&Striping LS I $ 198,500.00 30 Construction Permit LS 1 $ 8,400.00 Design Engineering LAWSON $ 90,000.00 Contutgency 10% $ 303,000.00 Constriction Engineering IS% $ 455,000.00 TOTAL PROdEC} •' i x '` 13�ttth9 000 0 0. City Council 17 — 17 3/3/2026 CITY OF SANTA ANA Project No.: 21-6978 Date Revised: 06/11/25 Date Reviewed: COST ESTIMATE Fairview Road(In the City of Costa Mesa)Rehabilitation Sunflower Avenue Intersection Improvements Nif I- N mMllk�qu*A,�Q,U 6twN 5 I Cold Mill(2") SF 9,000 $ 4,680.00 2 Asphalt Rubbcr Hot Mix(ARHM) TN 200 $ 33,800.00 3 -PCC Curb(Type B-1)(Including Steel Rebar) LF 265 $ 10,600.00 JColored Concrete-Brick Red,Topcast Exposed 4 Aggregate Finish(T=4") SF 410 $ 10,300.00 5 Signing and Striping US I $ 15,000,00 W. tM "U Design Engineering 5% $ 4,000.00 Project Administration 5% $ 4,000.00 Contingency 10% $ 7,000.00 Construction Engineering 10 $ 7,000. A gl 4 00 T 1 011 Wip J-6 City Council 17 - 18 3/3/2026 CITY OF SANTA ANA ADDENDUM NO. 2 PROPOSAL PROJECT NO.: 21-6978 FAIRVIEW STREET REHABILITATION FROM CITY LIMIT TO ALTON AVENUE BID PROPOSAL 'l'O: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: ONYX PAVING COMPANY, INC. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Unclassified Excavation 1,700 CY $ 'y2 $2W l I u00 2 AC Pavement* 1,600 TN $ `(Ock $ J 10/ L4 00 3 Cold Mill (2")* 261,000 SF $ 0. (03 $ �ou I 43C) 4 Asphalt Rubber Hot Mix (ARHM)* 3,300 TN' $ I�$ yBK, H00 5 PCC Sidewalk(T=4")* 6,200 SF $ l 3 $ 60 I (000 6 9" Thick PCC Pavement with 200 SF $ 33 $ � t000 Dowels ' 7 PCC Driveway Approach 600 SF $ )'$ S t(0 goo (Commercial =8")* 8 PCC Curb Ramp (Caltrans STD. 400 SF $ '28, $ A88A) 9 PCC Curb and Gutter(Type A-2-8)* 2.000 LF $ �3 $ 00 10 PCC Curb (Type B-1)(Including 5.200 LI �O Steel Rebar) O 11 Colored Concrete - Brick Red, 5,600 SF $ 1 S $ Topcast Exposed Aggregate Finish 000 (T=4„) 12 Cross-Gutter(Arterial Street) 500 SF S 28 $ 1 OOC7 i 13 Concrete Bus Pad 1.100 SF S 33 $ 10 l 30fl i City Council P-1 of P-117 — 19 3/3/2026 CITY OF SANTA ANA ADDENDUM NO. 2 PROPOSAL PROJECT NO.: 21-6978 FAIRVIEW STREET REHABILITATION FROM CITY LIMIT TO ALTON AVENUE Item Description Qty Unit Unit Price Amount 14 Root Shave* 18 EA $ 1 111 $ ,q ong 1 15 Furnish & Install New Water Valve 20 EA $ Frame& Cover to Finished Grade 212v0 �`�► 000 16 Furnish & Install New Water Meter 3 EA $ $ Frame&Cover and Adjust to 2, 20o (0/ 600 Finished Grade 17 Remove and Install New Fire 4 EA $ $ Hydrant* 240000 18 Adjust Sewer and Drainage Manhole 4 EA $ $ Frame &Cover to Finished Grade 21 200 $/ 900 Per C.S.A. STD. 306 Through 308 19 Adjust OCSAN Manhole Frame & 6 FA $ $ Cover to Finished Grade Per STD. �, Op0 q$( 00o S-050A, S-055, and S-055A 20 Furnish & Install New#6 Pullbox to 9 EA $ t 1 300 $ Finished Grade 1\ 1-7 00 21 Adjust Survey Monument to l EA $ $ Finished Grade 2 200 200 22 Landscaping & Irrigation 1 LS Z $ q N 64g -)�9 11('Ha 23 Construct Parkway Culvert(Type A) 2 EA $ 18 SOp $ 37 000 i 24 Install Video Detection System at 1 LS $ 5 5! 000 $ 55 000 Fairview Street and Alton Avenue r 25 Furnish & Install Traffic Loops Type 12 EA $ 7 7 7 $ L 26 Street Furniture I LS $ a8,000 2$1000 27 Project Advertisement Sign 2 EA $ )� 900 $ S � 600 28 Signing& Striping 1 LS $ It421 000 $ I g21000 29 Construction Permit I LS $8,400 $8,400 City Council P-2 of P47 — 20 3/3/2026 CITY OF SANTA ANA ADDENDUM No. 2 PROPOSAL PROJECT NO.: 21-6978 FAIRVIEW STREET REHABILITATION FROM CITY LIMIT TO ALTON AVENUE TOTAL 13ASE BID (Items 1-29) 216-73 r pop ADD ALTERNATE BID Item Description Qty Unit Unit Price Amount 30 Install Video Detection System at 1 LS $ $ Fairview Street and Segerstrom 551000 55,C)W Avenue* The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any,all, or none of the add-alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the"25%" limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. t This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within number (65) working days after the commencement date stated in the Notice to Proceed. Upon issuance of the Notice to Proceed, Contractor shall immediately place order for long-lead time items (bus shelters, bus benches,and trashcans). The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $7,620 per calendar day. Name of Firm ONYX PAVING COMPANY, INC. Signature of BIDDER Title COREY R. KIRSC NER - CEO (If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary,Treasurer and Manager, thereof.) City Council P-3 of P-17 — 21 3/3/2026 CITY OF SANTA ANA ADDENDUM NO. 2 PROPOSAL PROJECT NO.: 21-6978 FAIRVIEW STREET REHABILITATION FROM CITY LIMIT TO ALTON AVENUE BIDDER'S STATEMENT BIDDER understands and agrees that this Bid Proposal, Contract Documents and subsequent Construction Contract Agreement shall constitute the entire agreement between BIDDER and the AGENCY only after it has been accepted by the City Council,endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Public Works Agency Executive Director or his/her duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to BIDDER or deposited with the United States Postal Service properly addressed to the BIDDER with the correct postage affixed thereto. BIDDER further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish AGENCY all required bonds and certificate of liability insurance within ten (10) business days or the funds, check, draft, or BIDDERS bond substituted in lieu thereof accompanying this proposal shall become the property of the AGENCY and shall be considered as payment of damages due to the delay and other causes suffered by AGENCY because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered is difficult to ascertain; otherwise said funds, check, drafts, or BIDDER'S bond substituted in lieu thereof shall be returned to the undersigned. BIDDER understands that a bid is required for the entire work, the estimated quantities set forth in the bid schedule are solely for the purpose of comparing bids,and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. The BIDDER also certifies that the bid is a balanced bid. In accordance with Section 7028.15 of the California Business and Professions Code, the undersigned certifies under penalty of perjury that the foregoing is true and correct. Name of Firm ONYX PAVING COMPANY, INC. Signature of BIDDER Title COREY R. KIRSCHNER - CEO (If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) City Council P-4 of P-11T — 22 3/3/2026 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT 21-6978 FAIRVIEW STREET REHABILITATION FROM SOUTH CITY LIMIT(SUNFLOWER AVENUE)TO ALTON AVENUE This CONSTRUCTION CONTRACT is made and entered into this Yd day of March, 2026 by and between the City of Santa Ana,California,a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and Onyx Paving Company, Inc. (hereinafter"CONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, Fairview Street Rehabilitation (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the,City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the"Contract Documents"as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Two Million, Seven Hundred Twenty-Eight Thousand Dollars and Zero Cents ($2,728,000), as set forth and identified in the itemized BID PROPOSAL uploaded by the Contractor to P1anetBids, which is attached hereto and incorporated herein as Exhibit"A". The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. GAYS 0uncil 17 — 23 Page 1,M32026 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements and Liquidated Damages section of the BID PROPOSAL (Exhibit "B") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre-hire collective bargaining agreement,which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: Santa Ana CWA 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work(Performance Bond),and one in the amount of One Hundred Percent(100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond(Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars($500,000),the Warranty Bond amount shall be the greater of Ten Thousand Dollars($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars($500,000),the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000)or Ten Percent(10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions,to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; City Council 17 — 24 Page 23M32026 (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: CITY OF SANTA ANA JENNIFER L. HALL ALVARO NUNEZ City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney Onyx Paving Company, Inc. By:'r - I-%�LE NELLESEN B . Assistant City Attorney TITLE: CEO RECOMMENDED FOR APPROVAL: CUS Digitally signed by Rodolfo Rosas Rodolfo Rosas DN:cnrrosas santa-s, U email=rrosas@santa-ana.org,c=US Date:2026.02.12 14:09:38-08'00' RODOLFO ROSAS, P.E. Acting Executive Director Public Works Agency City Council 17 — 25 Page 3302026 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. State of California ) County of Orange ) On 2/11/2026 before me, David Wiltfong, Notary Public Date Here Insert Name and Title of the Officer personally appeared Corey R. Kirschner NameXof SignerK who proved to me on the basis of satisfactory evidence to be the person(x) whose name(lx) is/ate subscribed to the within instrument and acknowledged to me that he/sXe/they executed the same in his/her/their authorized capacity(i(�C), and that by his/hsr/their signature(g)on the instrument the person(sr), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. *my DAVID WILTFONG NotaryPublic-CaliforniaOrange CountyCommission#2536462 Signature Comm.Expires Oct 24,2029 Signature of Notary Public Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: Signer's Name: CI Corporate Officer — Title(s): _] Corporate Officer — Title(s): -1 Partner — I I Limited General ; Partner — I_ j Limited C General J Individual J Attorney in Fact - Individual D Attorney in Fact I-1 Trustee ❑Guardian or Conservator Trustee ❑ Guardian or Conservator -;Other: - Other: Signer Is Representing: Signer Is Representing: ,�i�(7'.�c�=�;`�%C*t.L�;�•,3�k.'° `x=�'�%C�;e; `�.sch^'W� �"*�z-�"c.�'�=,�,c%C���=�-�:z;`�=G� `�.`��ti�%C.`�4,�3..�Z;"�,€>'�:;�k,"i-?�`r�;'g-t.c�f^z%�`�%�;`t%irU`�.`z4;' ©2014 National Notary Association • www.Nationa]Notary.org - 1-800-US NOTARY(1-800-876-6827) Item #5907 City Council 17 — 26 3/3/2026 City of Santa Ana Page 1 of 3 Fairview Street Rehabilitation from South City Limits to Alton Avenue(Projeot#21-6078),bidding on 12/1112025 2:00 PM(PST) Printed 0IM12 026 EXHIBIT A Bid Results Bidder Details Vendor Name Onyx Paving Company,Inc. Address 22707 LA PALMA AVE YORBA LINDA,California 92887 United States Respondee COREY R.KIRSCHNER Respondee Title CEO Phone 714-632-6699 Email bids@onyxpaving.com Vendor Type CADIR License# 630360 Bid Detail Bid Format Electronic Submitted 1 2/1 112025 1 2:58 PM(PST) Delivery Method Bid Responsive Bid Status Submitted Confirmation# 460761 Respondee Comment Buyer Comment Attachments File Title File Name File Type SCANNED BID-SANTA ANA.pdf SCANNED BID-SANTA ANA.pdf General Farms SCANNED OWNERSHIP AFFIDAVIT- SCANNED OWNERSHIP AFFIDAVIT- Ownership Affidavit(Notary Public)-REQ Original Hard Copy SANTA ANA.pdf SANTA ANA.pdf Submittal in Addition SCANNED BID BOND-SANTA ANA.pdf SCANNED BID BOND-SANTA ANA.pdf Bid Bond Guaranty(Notary Public)-REQ Original Hard Copy Submittal in Addition SCANNED NONCOLLUSION-SANTA SCANNED NONCOLLUSION-SANTA Non-Collusion Affidavit(Notary Public)-REQ Original Hard ANA.pdf ANA.pdf Copy Submittal in Addition City Council 17 — 27 3/3/2026 Planet8ids City of Santa Ana Page 2 of 3 Fairview Street Rehabilitation from South City Limits to Alton Avenue(Project#21-6978),bidding on 1211 112025 9_:00 PM(PST) Printed 0 112 312 026 Line Items Discount Terms No Discount ----------Item Item Description UOM'. CITY Unit Prize LlnaTotel iReapome Coeunentl ' 8 Code Type: , .;TOTAL BASE DID !$2,673,000.00 1 1 ;Unclassified Excavation CY i 1700 i$1142,00 i 5241A00A0 i Yes 2 AC Pavement' TN 1600 1$169A8 ,$270,400A0 Yes _L_...__. .. I)3 Cold MiU(2')• --A_` _ _- - — i 5F 1261000�$0,63_-i S16030.00 _i Yes 4 -;Asphalt Rubber Hot Mtx(ARIl TN 3300 ,$14&0 1$48B,40g.00 i Yes j 5 j PCC Sidewalk(Te41- -SF ;6200 '$13A0 I S80,600A0 I vas 1 6 1 ! 9"Thick PCC Pavement with Dowels i SF 1200 ;$33.00 i S%600.00 i Yes T 1 PCC Driveway Approach(Commarcla( On- ;SF lam sn-00 I516,600.00 Yes_ 6 3 ;PCC Curb Ramp(dRrans 5T0.ASBA) SF 1S28.00-_I 511,200.00 _lYes-- i —'----- S !PCC Curb and Gutter('Type A-241)` LF 20MM I$63.00 i$1261000.00 i Ves ( ' x_-- _._._ .._ L..._..___�._..__ 3 10 I 1 PCC Curb(Type 0-1)(Including Steel Reber) -�_^-__ - 1 LF i 6200 1$46.00 1$249,600A0 Yes i 111 1 Colored Concrete-BrickRed,Topcast ExposedAggrepto Finish(T=4") .SP i5600 1$15Ao 1$84,000.00 iYes 112 _I 1 PCC Cross-Gutter(Arterilat Street)- SF ism 1$2840 _1$14,000A0 Yes I 13 I !Concrete Bus Pad SF i 3__ f$33A0 I$102,300A0 Y 1 14 y---i I Root Shave" EA ;16 $1,111.00 i$191998.00 1 Yes j Furnish&Install Now Water Vabre Frame&Cover to Finished Grade i EA 20 $2,20111.00 $44,000A0 Yes II i 76 t i Furnish and Install New Weber Meter Frame&Cover and Adjust to Finished Grade EA 13- �52,200,00 1 56,600A0--i Yes 17 I Remove and Install New Fire Hydrant- `EA i 4 i$24p00A0 y$96A00.00 Yes 18 1 i :i Adjust Sewer and Drainage Manhole Frame&Cover to Finished Grade Per C.S.A.STD.306 Through 308 EA i 4 $2,200.�SBA00.00 Yes j 19 i Adjust OCSAN Manhole Frame&Cover to Pnished Grade Per SM S-050A,S-055,and S-055A —EA Ji 6 !S%000AO $46,000.00 i Yes 20 I t Furnish&Install New 86 Pulibox to Finished Grade 1 BA 9 151,300.00 i 571,700.00 Yes 27-r.- ..-.,Adjust Survey Monument to Finished Grade -•---_�_._.. .__.-._.-iIIA I'w__.00.w I$2,200.00 Yes i I 22 _�--j Landscaping&irrigation �Lg, (/ 15291,64800'5294,646,00 Yes I 23 j i {Cons ct Parkway Cul (7y vert pe A) 1 VA 12 S19,500A0 I$37,000A0 Yes i aY. ,..,_-_._,.1.._..._......_,___..._....___......-....__._....,_._._.____._..___.._-___._.___...__-._._____�_-..__...__._.__.-.�._--_...._-_..._____......_..__w..__.,I-_-._._J__.___-.._�..._.__.____..___t.�__....._� 1 i ' i InsbeU Video Detection System at Fairview Street and Alton Avenue Ls 's 1 '$55A00A0 !$55,000A0 Yes ? i i ------ -- f---1----!-------_.�--a Furnish&InstallhafNc loops Type E EA r 12 $777.00 _{$91324A0 Yes F t i'226 !� i Street Wrniturc -�-.- LS 1�528.000.00-'I S28,000,00 I Yes 277 i i i Project Advertisement Sign j EA 12 i$2,800.00 i$5,600.00 1 Yes 1 28 i j Signing&striping — -,�_-_---�-_ LS 1 i 5142,tl00A0 i 5142A0040 t Yes I i ' -i----'--- 129 i - Construction Permit -� - LS I 1 VW0.00 i s8,400.00 I Yes ADD ALTERNATE 810 i$55,000.00 1 30 `InstallV)deo Detection System at Fairview Street and Segerstrem Avenue -- _ -�--' LS i1 IS65,000.00 $SS 000.00 Yes - .�_—i_..._ NOTES $0.00 ! .. lH Asterisk Notes per P-3 ofSpecif(cations :NA•0 $0.00 5000 !Yes 4 - 1 1 i i s•The quantity for this bid item is shown forbid comparison only.This bid Item shall not be subject to the"UW'Iimit as stated 32 1 j In section 7aS of the Standard Specifications.The actual amount for this Item will be dictated by the actual quantity used, NA O ;50.00 $OAO 1 Yes and the Agency reserves the right to Increase or decrease the quantity of this Item accordingly. i i i I I ._.._.-. _.__-__. ..__._.__.... ._........._.._ ._......._..._. City Council 17 — 28 3/3/2026 Planet6ids City of Santa Ana Page 3 of 3 Fairview Street Rehabilitation from South C Ity Limits to Alton Avenue(Project#21-6978),bidding on 12/11/2025 2:00 PM(PST) Printed 0 1/2 312 026 Line Item Subtotals -7- Section Title Line Total TOTAL BASE 810 $2,673,000.00 .......... ADD ALTERNATE BID $SS,000.00 NOTES $0.00 Grand Total. $Z,728,000.0% .......... City Council 17 - 29 3/3/2026 ftnotBid. EXHIBIT B CITY OF SANTA ANA ADDENDUM No, 2 PROPOSAL PROJECT NO.: 21-6978 FAIRVIEW STREET REHABILITATION FROM CITY LIMIT TO ALTON AVENUE TOTAL BASE BID (Items 1-29) $ 2��13 GOo ADD ALTERNATE BID Item Description Qty Unit Unit Price Amount 30 Install Video Detection System at I LS $ S Fairview Street and Segerstrom 55100() 55 DOO Avenue* The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all,or none of the add-alternate bid items(if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the"25%"limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. t This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within number (65) working days after the commencement date stated in the Notice to Proceed. Upon issuance of the Notice to Proceed, Contractor shall immediately place order for long-lead time items(bus shelters,bus benches,and trashcans). The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications,shall be $7,620 per calendar day. Name of Firm ONYX PAVING COMPANY, INC. Signature of BIDDER Title COREY R. KIRSC NER - CEO (If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary,Treasurer and Manager,thereof.) City Council 17 — 30 3/3/2026 Signature: CMI-E EaMeM Cesar E Barrera(Feb 12,2025 13'.54'37 PST) Email: cbarrera@santa-ana.org City Council 17 — 31 3/3/2026 03 03 26 PWA 02 Exh 03 Construction Contract (Missing PWA Director) Final Audit Report 2026-02-12 Created: 2026-02-12 By: Kevin Santamaria(ksantamaria@santa-ana.org) Status: Signed Transaction ID: CBJCHBCAABAA1_BVJiY3mQBabKf3cbnJKjLLvKUCCJrf "03 03 26 PWA 02_Exh 03 Construction Contract (Missing PWA Director)" History Document created by Kevin Santamaria (ksantamaria@santa-ana.org) 2026-02-12-9:50:12 PM GMT Document emailed to Cesar Barrera (cbarrera@santa-ana.org) for signature 2026-02-12-9:50:41 PM GMT Email viewed by Cesar Barrera (cbarrera@santa-ana.org) 2026-02-12-9:53:40 PM GMT Signer Cesar Barrera (cbarrera@santa-ana.org) entered name at signing as Cesar E Barrera 2026-02-12-9:54:35 PM GMT Document e-signed by Cesar E Barrera (cbarrera@santa-ana.org) Signature Date:2026-02-12-9:54:37 PM GMT-Time Source:server Agreement completed. 2026-02-12-9:54:37 PM GMT I y ounce 17 — 32 3/3/2026 MAYOR . CITY MANAGER Valerie Amezcua A!y " Alvaro Nunez MAYOR PRO TEM ' CITY ATTORNEY Benjamin Vazquez ! Sonia R.Carvalho COUNCILMEMBERS ; CLERK OF THE COUNCIL Phil Bacerra Jennifer L.Hall Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan PUBLIC WORKS AGENCY 20 Civic Center Plaza(M-36) P.O.BOX 1988.Santa Ana,California 92702 (714)647-5690•Fax(714)647-5823 www.santa-ana.org NOTICE OF EXEMPTION From the Requirements of the California Environmental Quality Act (CEQA) Fee Exemption per California Government Code Section 6103 To: COUNTY CLERK From: City of Santa Ana County of Orange Public Works Agency P.O. Box 238 20 Civic Center Plaza(M-36) Santa Ana, CA 92702 Santa Ana, CA 92702 Project Title: Fairview Street Rehabilitation from SCL to Alton Avenue Project Number(s): 21-6978 Project Location: Fairview Street from South City Limit(Sunflower Avenue)to Alton Avenue in the City of Santa Ana City: Santa Ana County: Orange ER Number: ER-2026-3 Date of Approval: 12/04/2025 Project Description: The project includes excavation, cold mill, grading, removal & replacement of asphalt concrete pavement, the replacement of damaged sidewalk, curb ramps, curb & gutter, bus pads, improving concrete medians, landscaping &irrigation, adjusting utility covers, adjusting survey monument frames and covers. Applicant Name: City of Santa Ana, Public Works Agency Applicant Address: 20 Civic Center Plaza M-36 Santa Ana, CA 92702 Name of Public Agency Approving Project: City Council Name of Agency Carrying Out Project: Public Works Agency Exempt Status: ❑ Ministerial (Sec. 15268) ❑ Declared Emergency(Sec. 15269(a)) ❑ Emergency Project(Sec. 15269(b through e)) ❑ General Rule (Sec. 15061(b)(3)/(5)) ❑ Statutory Exemption: 0 Categorical Exemption: 15301(c) Reason(s)Why Project is Exempt From CEQA: 15301(c)consists of existing streets, sidewalks,gutters, and similar facilities. City Contact: K#c Canta 0 Title: Senior Civil Engineer Telephone: (714)647-5649 Signature: +� Date: f Z6 City Council 17 — 33 3/3/2026 Q L 00 Z: - k \ ) q ± /�� « q (Y) cli , , . § , , . L \ q Q \ Ca § % LL LL o CL \ \ � rz CL / e{ 6 &e ,/3 0 , , . 04 N ZE LU NN 2 /\{ a) i w ! &/7i Q ca m w \ 0 Q3 e e 8 a\2>7 m m ) oG2& E& ) e (L _ CO , , . § , , . 3 iz Q = � / L z \ 2 N � � / \\ z ■ eft z \\\ § § ' 8 § @ \ 8 � o o � o 0 04 a a � ¥ / & ° ( ! \ 7 J � � \§i � n & � w m CO � > O.S: o })\ « « � \} * 0 0 U® / \ R @ R « -E m @ 2 F- w : c ®± R U) � ;m cn LL LU g ®� o u 2 G LL ±® z f Q % / \ a %} 0 a w ) \ Q ® \e s u �\} \ 7 _ ƒ u§ > % a ¢ e> m w \ / 0 ) \/ � 6 a m � 0 � / \ | a / . _, \ � e e e .� o F- \ U VC/) V �� \ U E ® 0 \ 0Lu Q) G \ fie / � \ / p U3 aLT Public Works Agency www.santa-ana.org/pw Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 3, 2026 TOPIC: Award a Construction Contract to R.J. Noble Company for the Construction of the Grand Avenue Rehabilitation from Edinger Avenue to McFadden Avenue Project AGENDA TITLE Award a Construction Contract to R.J. Noble Company for the Construction of the Grand Avenue Rehabilitation from Edinger Avenue to McFadden Avenue Project (Project No. 23-6700) (Non-General Fund) RECOMMENDED ACTION 1. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,243,213, which includes $994,570 for the construction contract, $149,186 for contract administration, inspection, and testing, and a $99,457 for unanticipated or unforeseen work. 2. Award a construction contract to R.J. Noble Company, the lowest responsible bidder, in accordance with the base bid in the amount of $994,570, subject to change orders, for construction of the Grand Avenue Rehabilitation from Edinger Avenue to McFadden Avenue Project (No. 23-6700), for a term beginning March 3, 2026, and authorize the City Manager to execute the contract. 3. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2023-91 will be filed for Project No. 23-6700. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The rehabilitation of Grand Avenue from Edinger Avenue to McFadden Avenue (Exhibit 1) was approved by City Council in the FY 24/25 Capital Improvement Program (Project No. 23-6700). The Project will improve this street segment by removing and replacing failed asphalt sections and replacing damaged concrete curbs, gutters, sidewalk, driveways, and curb ramps. The project also includes traffic improvements, such as enhanced traffic striping and pavement markings. Once completed, these improvements will enhance the ride quality and visual appearance of the street. Pedestrian facility improvements will also comply with Americans with Disabilities Act (ADA) standards. City Council 18 — 1 3/3/2026 Award a Construction Contract to R.J. Noble Company for the Construction of the Grand Avenue Rehabilitation from Edinger Avenue to McFadden Avenue Project March 3, 2026 Page 2 Project Advertisement and Contractor Procurement To provide an opportunity for local vendors to submit bids, the City notified a total of 2,528 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of 11 responsive bids were received including one bid from a Santa Ana contractor. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on July 30, 2025 and August 6, 2025. The project was also advertised in PlanetBids from December 15, 2025 to January 9, 2026. Bids were received electronically via PlanetBids on January 9, 2026. No bid protest was submitted by any of the bidders during the bid protest period. A copy of construction plans, contracts, specifications, and all related reference materials (such as The Greenbook) are available for public review at the City's Public Works Agency, Central Files office located in City Hall. Bid Results Summary RANK BIDDER'S NAME LOCATION BID 1 R.J. Noble Company Orange, CA $994,570 2 Onyx Paving Company, Inc. Yorba Linda, CA $1,011,000 3 Hardy & Harper, Inc. Lake Forest, CA $1,085,000 4 Toro Enterprises, Inc. Oxnard, CA $1,101,739 5 All American Asphalt Corona, CA $1,139,119 6 Calmex Engineering, Inc. Bloomington, CA $1,148,430 7 Vido Samarzich, Inc. Santa Ana, CA $1,176,250 8 Marjani Builders, Inc. CA cho Mission Viejo, $1,231,720 9 ACC & Engineering LLC Anaheim, CA $1,275,434 10 Excel Paving Co Long Beach, CA $1,284,959 11 Van Engineering Inc. Wildomar, CA $1,315,070 A total of 11 responsive bids were received. R.J. Noble Company submitted the lowest responsive bid in the amount of $994,570 (Exhibit 2). Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to R.J. Noble Company (Exhibit 3). R.J. Noble Company has previously performed work as a prime contractor in the City of Santa Ana within the past five (5) years, including the Bristol Street Rehabilitation from Santa Clara Avenue to Memory Lane project. The contractor satisfactorily completed the project and staff recommends awarding the construction contract to R.J. Noble Company for the construction of the Project. City Council 18 — 2 3/3/2026 Award a Construction Contract to R.J. Noble Company for the Construction of the Grand Avenue Rehabilitation from Edinger Avenue to McFadden Avenue Project March 3, 2026 Page 3 Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Contractor's work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements. Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project. As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $1,243,213. Project Item Total Construction Contract Bid Amount $994,570 Construction Administration $79,566 Inspection $49,729 Testing $19,891 Unanticipated or Unforeseen Work $99,457 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $1,243,213 Project Schedule and Contract Time The project is estimated to be completed in July 2026 barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 45 working days, as specified in the bid documents. Working days are counted in accordance with the City's Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work. The contractor was required to submit a construction schedule as part of their bid to expedite delivery of the project. The projected completion dates based on the submitted schedule is July 2026, which is within the allotted 45 working days. If the contractor fails to deliver on time, they will be assessed a penalty of$3,500 per calendar day as specified in the bid documents. Project Milestones Milestone Estimated Notes Com letion Administrative Startup March 2026 Contract execution, bonds, insurance Material Procurement April 2026 Procurement may take place concurrently with construction. City Council 18 — 3 3/3/2026 Award a Construction Contract to R.J. Noble Company for the Construction of the Grand Avenue Rehabilitation from Edinger Avenue to McFadden Avenue Project March 3, 2026 Page 4 Milestone Estimated Notes Completion Contractor Mobilization Aril 2026 Start of construction activities Project Completion July 2026 Based on 45 working days Protect Phasing The contractor will be constructing this project in a singular phase, fulfilling the scope of work as outlined in the contract documents. The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods. Public Outreach The project scope will impact nearby businesses and residences. To ensure timely and effective communication, the following notification measures will be implemented prior to the start of construction: • Electronic message signs will be installed two weeks in advance of construction activities to provide early notice of the project's start date, • A project information sign will be posted at the construction site, including contact information for public inquiries, • Residents and businesses within 1,000 feet of the project limits will receive door hanger or mailed notifications at least two weeks before construction begins, • A second round of notification will be issued 48 hours prior to the start of construction to residents and business adjacent to the limits of work, and • The City will also disseminate information through its official website and social media platforms to keep the public informed of construction activities, including any lane closures. The Contractor is required to issue construction notices to adjacent residents and businesses at least two weeks before construction begins. Additionally, the contractor is required to install signage at the project site indicating project details and contact information. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(c) of the CEQA Guidelines for projects consisting of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. The proposed project continues to meet these parameters of the CEQA Guidelines, and Categorical Exemption Environmental Review No. ER-2023-91 will be filed for Project 23-6700 (Exhibit 4). FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project (No. 23-6700) is $1,243,213. All funds are available for expenditure in Fiscal Year 2025-26. Any remaining balances not expended at the end of the fiscal year will be City Council 18 — 4 3/3/2026 Award a Construction Contract to R.J. Noble Company for the Construction of the Grand Avenue Rehabilitation from Edinger Avenue to McFadden Avenue Project March 3, 2026 Page 5 presented to City Council for approval of carryovers into Fiscal Year 2026-2027 (Exhibit 5). The proposed contract authorizes staff a maximum of 10% for construction contract change orders for unanticipated or unforeseen work. Staff will return to City Council for authorization and appropriation of additional funding if necessary. Accounting Accounting Unit, Fiscal Unit—Account Fund Account Amount Year No. Description Project No. Description CURRENT BUDGET 05917665- HUTA Gas Tax— 2025-26 66220 Select Street RMRA, $1,122,000 (23-6700) Construction Improvements Other Than Buildings 03217662- Measure M- Measure M2 Local 2025-26 66220 Street Fairshare St, $121,213 (23-6700) Construction Improvements Other Than Buildings TOTAL $1,243,213 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Environmental Determination 5. Capital Improvement Project Worksheet Submitted By: Rodolfo Rosas, P.E., Acting Executive Director— Public Works Agency Approved By: Alvaro Nunez, City Manager City Council 18 — 5 3/3/2026 EXHIBIT 1 rEA03 MCFADOEN AVE I I I DA02 I 1 W I ' J DA01 ' WLSHFIE AVE I ' , I AVE r_ I EDfVOER AVE �N ORAHG� SANTAANA 3A° Op rPWA � Project No. 23-6700: 0 l Grand Avenue Rehabilitation from Edinger Avenue PUBLIC WORKS AGENCY to McFadden Avenue Location MapI City Council 18 — 6 3/3/2026 CITY OF SANTA ANA PROPOSAL PROJECT NO.:23-6700 GRAND AVENL E REHABILITATION FROM EDIfNGER AVENUE TO MCFADDEN AVENUE BID PROPOSAL f0: CI'I) COL\CIL OF THE CITY OF SANTA ANA FROM: R.J.NOBLE COMPANY REQUIREMENT: The undersigned bidder declares that the% ha%e carefulh examined the location of the proposed %kork. that the\ ha%c examined the Contract Documents in its entirety and hereb% proposes to furnish all material and do all the ssork required to complete the said �%ork in accordance%ith said plans (if an\ 1 and the specifications for the unit pricetsl or lump sumi.! set firth in the following schedule: Itev Description I Qh Unit Unit Price Amount I Lnclasstfied Esca%ation- - --- --550 CY $ 166.00 S 91,300.00 i 2 Asphah Com ete i 3C 1' 680 T% , S S 1� 99,280.00 3 Asphalt Rubber Hot%fix tARHM1' '_,700 TN S S � 138.00 372,600.00 4 Cold%fillt'"1- 207,900 SF S S 0.55 114,345.00 5 PCC Side\%alh t 4"1' 6.500 SF S 9.20 S 59,800.00 i 6 PCC Dm vAa) \pproa,;h t l 8-'i- 700 1 SF S S 23.50 16,450.00 i 7 PCC Curb&Gutter IA-2-tl' 300 LF S35.00 S 10,500.00 ! Furnish and InsWl DttteetW*WarninS I EA I S S Surface 1,000.00 1,000.00 9 Root Shape- 5 EA1 S S 425.00 2,125.00 10 Furnish and Install\e%% \\ater\al%a 16 i EA S S 1,475.00 23 600.00 Frame&- Corer j I( Furnish and Install\c% u Ater\leter 9 EA S S Frame 6: Corer 105.00 945.00 12 Furnish and Install\ew Manhole Frame 21 F-A S S a Corer to Fim,hed Grade 2,525.00 53,025.00 F--i-3 Adjust=6 Pullb,,\to Finished Grade 3 EA S S 650.00 1,950.00 P-I ofP-19 City Council 18 — 7 3/3/2026 CITY OF SANTA ANA PROPOSAL PROJECT NO.:23-6700 GRAND AVENUE REHABILITATION FROM EDINGER AVENUE TO MCFADDEN AVENUE hm Desedptim Qty Unit Unk Prim Aarotlat i 14 Furnish aed Install New 06 Pullbox 10 EA S S 1,000.00 10,000.00 15 Adjust Survey Monument Frame A 6 EA S S Cover to Finished Grade 2,000.00 12,000.00 16 Furnish and Install Traffic Loop Type F 24 EA S S 475.00 j 11,400.00 17 Furnish and Install Traffic loop Type E 53 EA S S 450.00 23,850.00 18 Project Advertisement Sign 2 EA S S 800.00 1,600.00 19 Signing A Sao" I LS S S 80,000.00 80,000.00 i 20 Construction Permit I LS $$.NO S3.800 P-2 of P-19 City Council 18 - 8 3/3/2026 CITY OF SANTA ANA PROPOSAL PROJECT\O.: ';-6700 GRAND AVENUE REHARILI I XTIO\ FROM I-DI\GER AVENUE TO MCFADDEN AVE\L'E i TOTAL BASE BID S 994,570.00 The lo%kcst responsible bidder shall be selected based on the total base bid. The City reserves the right to a\%ard the Base Rid. and any. all. or none of the add-alternate hid items I it.an\1. The quantit\ for this bid item is sho%%n for bid comparison only. This bid item shall not be subject to the"250o' limit as stated in Section 7-3.5 of the Standard Specifications. I he actual amount for this item N i I I he dictated bs the actual quantit% used. and the -\gene} resen es the right to increase or decrease the quantit\ of this item accordingly. + This bid item is considered a Specialt\ Item per Section 3-2 of the Standard Specifications. TIME FOR COMPLETIO\ OF IMPROVI-AIENTS A\D LIQUID \ 1LD DAMAGES The undersigned bidder hereby prolvses to complete the N ork for the total base bid amount shown above. v%ithin tom-five (45) %%orking days after the cOmmencement date stated in the \otice to Proceed. The liquidated damages amount. in lieu of the amount specified in Subsection 6-1)of the Standard Specifications. shall be S3.500 per calendar day. R.I. NOBLE COMPANY \ame of Firm Signature of BIDDER X _/y Title STEVEN L. MENDOZ . VIC RESIDENT (If an indis idual. so state. If a firm or co-partnership. state the firm name and giy e the names of al I indis idual co-partners composing the firm. If a corporation. state legal name of corporation. and names of President. Secretan. I reasurer and Manacer. thereof' I P-3 of P-19 City Council 18 — 9 3/3/2026 I ASPHALT PAVING•ENGINEERING CONTRACTORS LIC A-782908 EXHIBIT A R.J. NOBLE COMPANY A CALIFORNIA CORPORATION 15505 E. LINCOLN AVENUE ORANGE, CA 92865 CORPORATE OFFICERS: AUSTIN M. CARVER, PRESIDENT KASONDRA CARVER GONZALEZ, VICE PRESIDENT OF MARKETING STEVEN L. MENDOZA, VICE PRESIDENT OF CONSTRUCTION JACOB BREEDLOVE,VICE PRESIDENT OF CONSTRUCTION/BUSINESS DEVELOPMENT JENNIFER M. VEGA, SECRETARY JAMES N. DUCOTE, TREASURER ORANGE 15505 F I INr.QI N A\/F . P 0 ROX R911 . QPAMrP:' ('AI IFOPNIA Q7RriR_RR7l1 . (71Q A37_155(LFD.XT;W) 21-3347 City Council 18 — 10 3/3/2026 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6700 GRAND AVENUE REHABILITATION FROM EDINGER AVENUE TO MCFADDEN AVENUE BIDDER'S STATEMENT BIDDER understands and agrees that this Bid Proposal. Contract Documents and subsequent Construction Contract Agreement shall constitute the entire agreement between BIDDER and the AGENCY only after it has been accepted by the City Council,endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Public Works Agency Executive Director or his/her duly authorized agent. and signed by the City Attorney.denoting his approval of the form of this document. and its execution,and when it or an exact copy of it has been either delivered to BIDDER or deposited a ith the United States Postal Service properly addressed to the BIDDER with the correct postage affixed thereto. BIDDER further agrees that upon delivery (as defined above)of the accepted agreement he.'she will furnish AGENCY all required bonds and certificate of liability insurance within ten (10) business days or the funds, check. draft. or BIDDERS bond substituted in lieu thereof accompanying this proposal shall become the property of the AGENCY and shall be considered as payment of damages due to the delaN and other causes suffered by AGENCY because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered is difficult to ascertain. otherwise said funds, check. drafts. or BIDDER'S bond substituted in lieu thereof shall be returned to the undersigned. BIDDER understands that a bid is required for the entire work. the estimated quantities set forth in the bid schedule are solely for the purpose of comparing bids.and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. The BIDDER also certifies that the bid is a balanced bid. In accordance Nith Section 7028.15 of' the California Business and Professions Code. the undersigned certifies under penalty of perjury that the foregoing is true and correct. \ame of Firm R.J.NOBLE COMPANY Signature of BIDDER X 4R�l Title STEVEN L. MENDO A, VI PRESIDENT (If an individual. so state. If a firm or co-partnership. state the firm name and give the names of all individual co-partners composing the firm. If a corporation. state legal name of corporation. and names of President. Secretary. Treasurer and Manager,thereof.) i P-4 of P-1 y City Council 18 — 11 3/3/2026 I M' - 1 I 1 1 ASPHALT PAVING•ENGINEERING CONTRACTORS LIC-A-782908 EXHIBIT A R.J. NOBLE COMPANY A CALIFORNIA CORPORATION 15505 E. LINCOLN AVENUE ORANGE, CA 92865 CORPORATE OFFICERS: AUSTIN M. CARVER, PRESIDENT KASONDRA CARVER GONZALEZ, VICE PRESIDENT OF MARKETING STEVEN L. MENDOZA,VICE PRESIDENT OF CONSTRUCTION JACOB BREEDLOVE, VICE PRESIDENT OF CONSTRUCTION/BUSINESS DEVELOPMENT JENNIFER M. VEGA, SECRETARY JAMES N. DUCOTE, TREASURER ORAN 21-3347 City Council 18 — 12 3/3/ 026 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6700 GRAND AVENUE REHABILITATION FROM EDINGER AVENUE TO MCFADDEN AVENUE COS I,R.aCTOR'S LICENSING AND REGISTRATION STATEMENT The undersigned contractor,or corporate officer.declares under penalty of perjur\ that he/she and all his/her subcontractors are registered \\ith the State of California Department of Industrial Relations(DIR),and that the folio\%inw is true and correct. Contractor's Name: R.J.NOBLE COMPANY Business Address: 15505 E. LINCOLN AVE., ORANGE,CA 92865 Business E-Mail Address: stevemendoza@rjnoblecompany.com 714-637-1550 Telephone: State Contractor's License No.and Class: 782908 CLASS A & C 12 License Expiration Date: 08/31/2026 State Dept. of Industrial Relations (DIR) 1000004235 Registration No.: State Dept. of Industrial Relations (DIR) 06/30/2028 Registration Expiration Date: Signed: x 42U STEVEN Title: M OZA, VICE PRESIDENT i I I City Council 18 — 13 3/3/2026 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6700 GRAND AVENUE REHABILITATION FROM EDINGER AVENUE TO MCFADDEN AVENUE PREVAILING WAGE COMPLIANCE AND MONITORING STATEMENT Contractor is aware of the requirements of California Labor Code Section 1720.et seq..as well as California Code of Regulations,Title 8.Section 16.000.et seq.,("Prevailing Wage Laws'),which require the payment of prevailing w age rates and the performance of other requirements on"public works'and"maintenance"projects.Since the services are being performed as part of an applicable "Public works"or"maintenance" project. as defined by the Prevailing Wage Laws, and since the total compensation is SI.000 or more, Contractor agrees to fully complN with such Prevailing Wage Laws. Cit-, shall provide Contractor with a copy of the prevailing rates of per diem wages in etTect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft,classification or type of worker needed to execute the services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend. indemnify and hold the Cite. its elected officials.officers.employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to compl% with the Prevailing Wage Laws. The undersigned certifies that the foregoing is true and correct. \ame of Firm R.J.NOBLE COMPANY Signature of BIDDER X / Title STEVEN L. MENDOZA, ICE PR SIDENT (if an individual, so state) P-6 of P-19 City Council 18 — 14 3/3/2026 CITY OF SANTA ANA PROPOSAL PROJECT NO.: _3-6700 GRAND AVENUE REHABILITATION FROM EDINGER AVENUE TO MCFADDEN AVENUE LIST OF SUB-CONTRACTORS Section 4100 et. seq.of the Public Contract Code requires listing of all subcontractors with the bid for all subcontract work exceeding the follow ing amount: o Streem highways including bridge projects: 'i_%ofthe bid or S10.000.whichever is greater o Buildings.parks.or other projects: -:°%of the bid Section 1725.5 of the Public Contract Code requires all Subcontractors be registered with the State Department of Industrial Relations(DIR). BIDDER proposes to subcontract certain portions of the work to the firms listed below: \'ante B.C. TRAFFIC SPECIALIST Name CASE LAND SURVEYING License #,,Exp. 877686 A 02/28/27 License a'Exp. LS 5411 NO EXP DIR Reg. #/Exp. 1000407561 06/30/26 DIR Reg.#/Exp. 100000153306/30/26 Location 13261CARDEN GROVE BLVD.,GARDEN GROVE,CA Location 614 N.ECKHOFF STREET,ORANGE,CA 92868 Phone 92843 714-974-1190 Phone 714-628-8948 Type Of Work STRIPING Type Of Work SURVEY Amount S S33,770.00 Amount S $4,500.00 Name CALIFORNIA PROFESSIONAL ENGINEERING game EBS GENERAL ENGINEERING License O/Exp. 793907 04/30/27 License#,T-xp. 720016 03/31/26 DIR Reg. #/Exp. 1000377609 06/30/26 DIR Reg.#'Exp. 1000005295 06/30/26 License # License# Location 19062 SAN LOSE AVE.,LA PUENTE,CA 91748 Location 1345 QUARRY STREET STE 101,CORONA,CA 92879 Phone 626 Phone 951-279-6869 Type Of Work ELECTRICAL Type Of Work CONCRETE Amount S S44,545.00 Amount S $119,725.00 Name Name License #''Exp. License#'Exp. DIR Reg.x Exp. DIR Reg.= Exp. License a License:; Location Location Phone Phone T-spe Of Work T%pe Of Work Amount S Amount S X f — Signature oyohiddd STEVEN L. MENDOZA, VICE PRESIDENT P-9 of P-19 City Council 18 — 15 3/3/2026 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6700 GRAND AVENUE REHABILITATION FROM EDINGER AVENUE TO MCFADDEN AVENUE REFf:RENCES The following are the names, addresses, and telephone numbers for THREE public agencies for which the BIDDER has performed similar work %�iihin the past three years. I CITY OF HUNTINGTON BEACH,2000 MAIN STREET,HUNTINGTON BEACH,CA 92648 Name and Address of Owner. Max Olin 714-536-5518 Name and Telephone Number of person familiar%%ith project. 09/06/24 $3,903,531.79 Residential Overlay Contract Amount Type of Work Date Completed 2 CITY OF WESTMINSTER 8200 WESTMINSTER BLVD., WESTMINSTER,CA 92683 Name and Address of owner. Cindy Huynh 714-548-3497 Name and Telephone Number of rson familiar "ith ppro ect. $3,327,726.23 ASPHALT REHAB AITON 09/06/24 Contract Amount Type of Work Date Completed 3 NCITY OF W��HITTIER, 13230 Penn St, Whittier. CA 90602 Reg onddAvilad�e6s2s-�6�'� � Name and Telephone Number of person familiar%%ith project. $1,882,320.09 STREET REHABILITATION 08/22/2024 Contract Amount Type of Work Date Completed The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance and bonds. ACRISURE. 18952 MACARTHUR BLVD SUITE 300 IRVINE, CA 92612 SHANE WOLF(BONDS)949-486-7934 LAURIE SYLVESTER,(INSURANCE)949-486-7900 WESTERN SURETY COMPANY,2 PARK PLAZA SUITE 400, IRVINE,CA 92614 JOE HERNANDEZ 949-399-4920 P-10 of P-19 City Council 18 — 16 3/3/2026 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6700 GRAND AVENUE REHABILITATION FROM EDINGER AVENUE TO MCFADDEN AVENUE ADDITIONAL REFERENCES The following are the names, addresses, and telephone numbers for THREE public agencies for which the BIDDER or Subcontractor has performed similar work in the past five years. 1. CITY OF PLACENTIA, 401 EAST CHAPMAN AVE., PLACENTIA, CA 92870 Name and Address of Owner. MASOUD SEPAHI, CITY ENGINEER 714-993-8245 Name and Tele hone Number of person familiar with project. FEBRUARY 2022 $3.112.796.95p ROADWAY REHABILITATION Contract Amount Type of Work Date Completed 1) CITY OF IRVINE, I CIVIC CENTER PLAZA, IRVINE. CA 92623 Name and Address of owner. BRIAN D. BROWN 949-724-6474 Name and Telephone Number of person familiar with project. JANUARY 2022 $6,021,022.00 STREET REHABILITATION & SLURRY SEAL Contract Amount Type of Work Date Completed 3 CITY OF HUNTINGTON BEACH, 2000 MAIN STREET, HUNTINGTON BEACH, CA 92648 Name and Address of owner. JOSEPH FUENTES. P.E. 714-536-5431 Name and Telephone Number of person familiar with project. $2.658.630.00 RESIDENTIAL OVERLAY SEPTEMBER 2022 Contract Amount Type of Work Date Completed P-1 1 of P-19 City Council 18 — 17 3/3/2026 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6700 GRAND AVENUE REHABILITATION FROM EDINGER AVENUE TO MCFADDEN AVENUE NON-DISCRIMINATION CERTIFICATE The undersigned contractor or corporate officer,during the performance of this contract,certifies as follows: I. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion. sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed. and that employees are treated during employment without, regard to their race, color, religion, sex,or national origin. Such action shall include. but not be limited to, the following: employment, upgrading, demotion. or transfer. recruitment or recruitment advertising; layoff or termination: rates of pa% or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment. notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor shall,in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race. color, religion, sex, or national origin. 3. The Contractor shall send to each labor union or representative of workers with which he%she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24. 1965. and of the rules, regulations. and relevant orders of the Secretary of Labor. 5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24. 1965.and by rules,regulations,and orders of the Secretary of Labor,or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules. regulations. and orders. 6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules. regulations, or orders, the contract may be canceled. terminated,or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24. 1965. and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24. 1965.or by rule.regulations,or order of the Secretary of Labor.or as otherwise provided by law. P-13 of P-19 City Council 18 — 18 3/3/2026 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6700 GRAND AVENUE REHABILITATION FROM EDINGER AVENUE TO MCFADDEN AVENUE 7. The Contractor shall include the portion of the sentence immediately preceding paragraph(1) and the provisions of paragraphs(1)through(7)in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24. 1965. so that such provisions will be binding upon each subcontract or purchase order as the administering agenc% may direct as means of enforcing such provisions, including sanctions for noncompliance: provided, however, that in the event the Contractor becomes involved in. or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735.as added by Chapter 643 Stats. 1939. and as amended, no discrimination shall be made in the employment of persons upon public works because of race. religious creed, color, national origin, ancestry, physical handicaps, mental condition. marital status,or sex of such persons, except as provided in Section 1420. and an% contractor of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: X STEVE L. OZA, Title: VICE RESIDENT Firm: R.J. NOBLE COMPANY Date: 01/09/2026 P-14 of P-19 City Council 18 — 19 3/3/2026 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6700 GRAND AVENUE REHABILITATION FROM EDINGER AVENUE TO MCFADDEN AVENUE STATEMENT REGARDING APPRENTICESHIP REQUIREMENTS The undersigned BIDDER is familiar with the requirements of Section 1777.5 of the State Labor Code regarding employment of apprentices. and understands that contractors on contracts exceeding$30.000 or 20 working days shall: l. Apply to the joint apprenticeship committee administering the apprenticeship standards of the craft or trade in the area of the site of the public work for a certificate approving the contractor under the apprenticeship standards for the employment and training of apprentices in the area or industry affected. 2. Employ the number of apprentices or the ratio of apprentices to journeymen stipulated in the apprenticeship standards. 3. Contribute to the fund or funds in each craft or trade in which he/she employs journeymen or apprentices on the public work, in the same amount or upon the same basis and in the same manner as the other contractors, except contractors not signatory to the trust agreement shall pay a like amount to the California Apprenticeship Council. Signed: X ,�- Title: STEVEN . ME DOZA, VICE PRESIDENT Firm: R.J. NOBLE COMPANY Date: 01/09/2026 City Council 18 — 20 3/3/2026 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6700 GRAND AVENUE REHABILITATION FROM EDINGER AVENUE TO MCFADDEN AVENUE STATEMENT REGARDING"ANTI-KICKBACK" REQUIREMENTS The undersigned is submitting this proposal for performing by contract the work required by these bid documents. agrees to comply H ith the Copeland "Anti-Kickback" Act (18 USC 74) as supplemented in the Department of Labor regulations (29 CFR. Part 3). This act provides that each contractor or subcontractor shall be prohibited from inducing. by any means, any person employed in the construction or repair of public work,to give up any pan of the compensation to %%hich he/she is other"ise entitled. Signed: X Title: STEV . M DOZA, VICE PRESIDENT Firm: R.J.NOBLE COMPANY P-16 of P-19 City Council 18 — 21 3/3/2026 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6700 GRAND AVENUE REHABILITATION FROM EDINGER AVENUE TO MCFADDEN AVENUE FLEET COMPLIANCE CERTIFICATION Bidder hereby acknowledges that they have reviewed the California Air Resources Board's policies, rules and regulations and are familiar with the requirements of Title 13.California Code of Regulations. Division 3. Chapter 9, effective on January I. 2024 (the "Regulation"). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder's fleet. and/or that of their subcontractor(s) ("'Fleet-) is true and correct: The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto. The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. Bidder and/or their subcontractor is unable to procure R99 or R 100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods,their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third party correspondence or vendor bids). The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4)because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergenc,, situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4). The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto. Name of Bidder: R.J. NOBLE COMPANY Signature: X Name: STEVE L. M DOZA, Title: VICE PRESIDENT 01/09/2026 Date: P-17 of P-19 City Council 18 — 22 3/3/2026 .\ .i�I.Wyi. _iI•Nw� i•N•y..�. .i�.N•y�i., .i•d•••b�. .�iNf�iy�. f ' J ,7� ,,'llplNl���:�. :%�IflMMl1�;., ill/�»Ml�rf'i, iill/�1/1•i. �,�t//�~�1���. �,'lf1�Rp11��. .. p 1111111q/ q..(� %1�t 111M11J// /i•• ,t t!{NWI/ rr•:. tt 1/1Ml+lq rl.. �t 111M1111/ rI.: A IN{1411/ r�a 1 r, ,... • P 1/,L.. , d 4 , � d 4t�{m�1//41... , d f /rr , ,t /IhI•• tq.. / - I-,�`�,�'�1'�I�t�/:r•/•"��,\�1��f� r•I•.. ,,�\,111111�'�I�l�i�•�`���I`�1lwl'lll.�r/I ..•1.�`,1��1�'��//y�I•� ,t`��,,�„��Il/�� I � I } 1 1 1 - - I "•� '���llflh�`��• -;•� �HIII111`, , . , ,J�I111i1U�';t, .:;, �111111`,t�,•::. :; 1(III► �, ,..• ;�;/ r11111 t;;:: _ - '�;/1/111/►►`;�`;. ..:�;;IIe1N111i':'� '.:/i�IIf111Nl�lt;:: ::�h�/IN111111'lt,�: `_�i/�//1111{I�t►,t:'� '.://�/1111111�1�►t�i: � t•� • �;,. �•.Nppll•:-. �:./l�{Nll.;r •:•4•nNl.y• '•:alNq�,;• �-:•IIq{N .:= -.'./IU{/I .!•� _ ♦d N O N co M 6 1 i A-_ O n = - ,r '� c o � O o "rn E� o �a L O W ° T n �C eq Q a �° E co C W � Q� m a 0 m N W .J OMNi 8 ` g e 1 N U) U o r V `�� A '— as ao CSS L O > v a. a W ctn 8 vx W � N o d V> > lL (n v =w o G� O W Gz. > VLLI ` 1"� L II�rrM11 N N � w E- w •_ Q a> Q u a m - d v .LO is x a '< cli f , uj Li..'• y `42 U O coi n C 2 z ct U O t ~ V �U C O U :F �. _ i•���jP �da.y` N�wbj. iii�4ji•. 'sue~~i•.—:ii�iij jjj•• •i�l{�a�/ft�i• :\�N �j�:�d .fa—.is�f�N/f.f. ii{��1MN�.fa .\.\�ltl1p/fffa 1.. . `y .F\\ {{111Sy�11�11/I�•a r��{/{11il�b�f/pia i.��y{{`"1��A/h��N rig\�{1111111f/If�i• i.�\\{{111NI►Ifl�ia rid\\t{11Hf11jfl i• ' - � r•'�\\\,���.ff Iff�.�F,'�,\/ .f f`p�`�,\ ,I f�;�,,,\\ f/f�IF r�\\\1\ III II i•N��\\\ !I�If�..t'.:' � �„!: 1�; =\\� iH6;,•; .��a� Ili,�,If4�:•.\\�ni��,,.';': \���H�ryryji��;•"•�\\\�� llii��.,•�•.,\aa�ifllllli�%.� . �r t `�,:`S 1'�'►. �.. •t��_1!-�v. `f"-;��;1'� 1't'.��5� �`-S-4 �r,r-'��;l �.F:'�``-tr-. r�1-.�r�'� t .. ��iZ� t�1/ `��•f ��\• • ' � it=r•: Cyr■. dp 1 `=�•f f■:�� • • • • �..,i fir e HrrrC P • • � � rN wrrr� 1 • ��... •rr� qy `�rii .■rrw . ..� • err■. fi�r� • `.l �irN ■rrw • r•. ,. t•.��' ;.;1 \\\�\•�'I� \\\\i�'I I/r ,\\ '. ' I \\\\\i^'i III , \ •�• I � I es :.� ,. I IIIUI .. �l 11111�� f ��lllllilll�\„ • ,,��llilillh��\\{ „/�I11111111�\,, • I!�Vlllillti���`\\\\;.; �� .< 4 x-%.ff�/fU1N/�����5'^�.�•�!/��1{NI{���:' �f�+��IN1111�{1\�.:�,_ !��Iff��l{{{\���:�.%�......��\��` ����4 wlIN F111a�{�\s,:�`. 4 • . IIN .. I , CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6700 GRAND AVENUE REHABILITATION FROM EDINGER AVENUE TO MCFADDEN AVENUE PUBLIC CONTRACT CODE SECTION 10162 OUESTION\AIRE In conformance with Public Contract Code Section 10162, the BIDDER shall complete, under penalty of perjure,the following questionnaire: Has the BIDDER. any officer of the BIDDER. or any employee of the BIDDER who has a proprietary interest in the BIDDER.ever been disqualified.removed.or otherwise pre%ented from bidding on. or completing a federal. state. or local government project because of a violation of law or a safetN regulation? Yes No XXX If the answer is yes,explain the circumstances in the following space. P-18 of P-19 City Council 18 — 26 3/3/2026 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 23-6700 GRAND AVENUE REHABILITATION FROM EDINGER AVENUE TO MCFADDEN AVENUE STATEMENT REGARDING COMMUNITY WORKFORCE AGREEMENT(CNL*A) REQUIREMENTS This is to certify that the undersigned BIDDER.and subcontractors. ha%a read and understood the CWA entered into by and between the City of Santa Ana. the Los Angeles!Orange Counties Building and Construction Trades Council. and the signatory Craft Councils and Local Unions. effective as of June 6. 2023. The undersigned BIDDER hereby agrees to comply with all terms and conditions of the CWA. and is capable of completing construction of the project continuously.and without interruptions or delays. If awarded any work covered b-, the CWA. BIDDER will also be required to sign the Letter of Assent that appears as Attachment A to the CWA. "The undersigned BIDDER has revie«ed the Public Works Construction Permit and required deposit described in Section 2-2a and the Notice of In\iting Bids. Signed: X Title: STEVEN . ME DOZA, VICE PRESIDENT Firm: R.J. NOBLE COMPANY Date: 01/09/2026 P-19ot,P-1y City Council 18 — 27 3/3/2026 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT 23-6700 GRAND AVENUE REHABILITATION FROM EDINGER AVENUE TO MCFADDEN AVENUE This CONSTRUCTION CONTRACT is made and entered into this 3 d day of March, 2026 by and between the City of Santa Ana,California,a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California(hereinafter"CITY"),and R.J. Noble Company (hereinafter"CONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: I. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, Grand Avenue Rehabilitation from Edinger Avenue to McFadden Avenue(hereinafter referred to as the"WORK OF IMPROVEMENT")identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the"Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Nine Hundred Ninety-Four Thousand Five Hundred Seventy Dollars and No Cents ($994,570), as set forth and identified in the itemized BID PROPOSAL uploaded by the Contractor to PlanetBids, which is attached hereto and incorporated herein as Exhibit"A". The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only,and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. 'City'CbUncil 18 — 28 3/2026 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements and Liquidated Damages section of the BID PROPOSAL (Exhibit "B") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay,and will require all subcontractors to pay,all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre-hire collective bargaining agreement,which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: Santa Ana CWA 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work(Performance Bond),and one in the amount of One Hundred Percent(100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars($500,000),the Warranty Bond amount shall be the greater of Ten Thousand Dollars($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars($500,000),the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000)or Ten Percent(10%)of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions,to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorneys fees, for injury, including death to any person or damage to any property,arising directly or indirectly from,or in any manner relating to,any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; City Council 18 — 29 3/3/2026 (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier,for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: CITY OF SANTA ANA JENNIFER L. HALL ALVARO NUNEZ City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney R.J.Noble Company By: COB ED VE KYLE NELLESEN BY: Assistant City Attorney TI EVICE P T RECOMMENDED FOR APPROVAL: CUB Digitally signed by Rodolfo Rosas Rodolfo ROSaS D ailnrRodolfoRosas, U n email=rrosas@santa-ana.org,c=US Date:2026.02.12 14:1 1:16-08'00' RODOLFO ROSAS, P.E. Acting Executive Director Public Works Agency City Council 18 — 30 3/3/2026 CALIFORNIA ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. State of California 1 County of ORANGE 1 01/30/2026 J. DEIONGH,NOTARY PUBLIC; On before me, Date Here Insert Nome and Title of the Officer personally appeared JACOB BREEDLOVE Nome$J of Signer% who proved to me on the basis of satisfactory evidence to be the person(t)whose name(3)is/Ak subscribed to the within instrument and acknowledged to me that he15T�t14Ly executed the same in hisAvexXhOX authorized capacityW, and that by his7f fe`F?fR X signature(tt)on the instrument the personpS), or the entity upon behalf of which the person(,)acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing �.DEIoNGH paragraph is true and correct. ``• �` Vowry Public•CaL1 V Iia = _) orange Cc,nr! ="e' Commission'-2sbg'1a WITNESS my hand and official seal. _� My Comm.Expires Oct 28.2C27 Signature Place Notary Seal andior Stamp Above ��S±l Lure of Notary Public OPTIONAL — Completing this information can deter alteration of the document or fraudulent reattachment of this form to on unintended document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: Signer's Name: ❑ Corporate Officer — Title(s): ❑ Corporate Officer — Title(s): ❑ Partner— ❑ Limited ❑ General ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Trustee ❑ Guardian or Conservator ❑ Other: ❑ Other: Signer is Representing. Signer is Representing: -2019 National Notary Association City Council 18 — 31 3/3/2026 °:"'g15ae1aA"a EXHIBIT -e13`� Grans Arenuo Recan,;-or eeinger Avenue to McFadden Avenue iPro)eC.923-E7C,%--g on 01'09'20262:0G PM(PST, 26,2026 Bid Results Bidder Details Vendor Name R.J.Noble Company Address 15505 E.Lincoln Ave Orange,California 92865 United States Respondee JENNIFER DE IONGH Respondee Title CONTRACT ADMINISTRATOR Phone 714-637-1550 Email jenniferdeiongh@rjnoblecompany.com Vendor Type CADIR License# 782908 Bid Detail Bid Format Electronic Submitted 01/09/2026 1:51 PM(PST) Delivery Method Bid Responsive Bid Status Submitted Confirmation# 461048 Respondee Comment Buyer Comment Attachments File Title File Name File Type Grand Ave submita1l001.pdf Grand Ave submital1001.pdf General Forms Grand Ave Ownership Grand Ave Ownership Ownership Affidavit(Notary Public)-REQ Original Hard Copy Submittal AFfidavit001.pdf AFFidavit001.pdf in Addition Grand Ave Bid Bond Grand Ave Bid Bond Bid Bond Guaranty(Notary Public)-REQ Original Hard Copy Submittal Guaranty001.pdf Guaranty001.pdf in Addition Grand Ave Non Collusion Grand Ave Non Collusion Non-Collusion Affidavit(Notary Public)-REQ Original Hard Copy Affidavit001.pdf Affidavit001.pdF Submittal in Addition City Council 18 — 32 3/3/2026 City of Santa Ana Page 2 of 3 Grano Avenue Reha0111iauon Edinger Avenue W McFadden Avenue(Prgea#23-6700).biddirIg on 01/O912026 2-00 PM(PST) Printed o 1262026 Line Items Discount Terms No Discount Item a Item Code Type Item Description UOM QTY Unit Price Line Total Response Comment Bid Line Items 599a 570.00 1 Unclassified Exavati— Cv 550 $166.00 591300.00 Yes 2 Asphalt Centrcte(AC)• TN 68o 51a6.00 599.280.00 Yes 3 Asphalt Rubber Met(AM TN 2100 5138.00 $372600.00 Yes a Cold M;1[(21• SF 201900 5055 $11a,3a5.. Yes 5 PCC Sidelaalb(a'1• SF 650e 59.20 559.800.00 Yes 6 PCC DNveway Approach(T_e1• SF 1. 523.5O $16,650.00 Yes 7 PCC Curb B.G utter(A-241' LF 300 $35A0 $10,500.00 Yes B Furnish and Install Detectable Warning Surfs. EA 1 511000.00 $1'moo Yes 9 Root Shave• EA 5 S42SW 52,125.00 Yes 10 Furnish and Install Na.Water Velve Frame a Cover EA 16 51,a7S.00 $33,600.00 Yes 11 Furnish and l ns GU New Watef Meter Frame a Cover 1A 9 5105.00 $.a,. Yes 12 Furnish and lm U New Manhole Frame B Cover to Finlshed Grade EA 21 $2,525.00 553,025.00 Yes 13 Adjust 86 PuUbon to Finished GFade FA 3 5650.00 51,9SOAo Yes 14 Furnilh and Ins tall Ner R6 Pullbox EA 10 51,000A0 $10,000.on Y[s 15 Adjust Survey Monument Frame 6 C over to Finis hed Grade EA 6 S?000.00 $12,000.00 Y!S 16 F—Ish and l install Traffic Loop Type F EA 2. 5415.o0 511,a00.00 Yes 17 Furnlsh an d l null Tra FM C LOOP Type E LA 53 "so.. 523E5000 Yes 18 Pro)ect Advertlseme nt Sign EA 2 5800.00 $1,6woo Yes 19 Signing l Striping LS 1 580,000.00 S80,D00.00 Yes 20 Constructlan Permit LS 1 $8,so0.00 sa.p00.w Yes City Council 18 — 33 3/3/2026 City of Santa Are Page 3 of 3 G—d Me—Rettabaitaw Ed nger Avenue to MCF.dd-Avenue(Prgacl#236700),b.dlb0g on O11092O26 2.00 PM(PST) Punted 01262026 Line Item Subtotals Stxwn Tiw UM TOW Bid Um Items $"ksmm Grand TOW S"4.naao City Council 18 — 34 3/3/2026 Exhibit B CITY OF SANTA ANA PROPOSAL PROILCT \O.: 21-6700 GRAND AV \L I KLH %HIL1 I %I10\ FROM I-Dl\W-_R A\t V 1 10 MC 1• -\I)DL\ AS'E\L E TOTAL BASE BID s 994,570.00 The lowest responsible bidder shall he selected based on the total base bid. the C it\ reser,e, the n¢ht to award the Base Bid. and an\. Al. or none of the add-alternate hid items li► an% The quantit% for this bid item is shown for bid comparison only This bid item shall n.,t be subject to the"250o"limit as stated in Section 7-3.5 of the Standard Specifications the actual amount for this item will he dictated hs the actual quanta\ used.and the 4gency resents the right to inerea+e or decrease the quantity of this item accordingly + This bid item is considered a Specialty Item per Section? of the Standard Specification,. TIME FOR COMPLEI IO\ OF IMPRO�PiIE\I S .s\D LIUL IDA TLD DAMAUES The undersigned bidder hereb\ proposes to complete the U ork for the total base hij amount sh.„o n abo%c. within fort%-fist (15) %orkinj dass after the commencement date stated in the \oihc 10 Proceed. The liquidated damages amount. in lieu of the amount specified in Subsection 6-9 of the Standard Specifications.shall be S 3.50U per calendar da, Name of F irtn R.J. NOBLE COMPANY Signature of BIDDER kJF Title I t.�l_\ L. MENDO)L.VVIC _ RE:SIDE\T elf an indo idual. so state. If a firm or co-partnership. state the firm name and gi,e the name,of all indi%idual co-partners composine the firm. If a corrwauon, state legal name of corrh0ratuln. and names of President. Secretan. I reasurer and Manager.thereof i Signature: Cesa-U Ean-em Cesar E Barren(Feb 12,2026 12'14'.33 PST) Email: cbarrera@santa-ana.org P of P-19 City Council 18 — 35 3/3/2026 03 03 26 PWA 05 Exh 03 Construction Contract (Needs Director Signature) Final Audit Report 2026-02-12 Created: 2026-02-12 By: Kevin Santamaria(ksantamaria@santa-ana.org) Status: Signed Transaction ID: CBJCHBCAABAAcD6093oEQYiHXInQkfD1edbzakh4rFnp "03 03 26 PWA 05_Exh 03 Construction Contract (Needs Direct or Signature)" History Document created by Kevin Santamaria (ksantamaria@santa-ana.org) 2026-02-12-7:59:07 PM GMT Document emailed to Cesar Barrera (cbarrera@santa-ana.org) for signature 2026-02-12-7:59:43 PM GMT Email viewed by Cesar Barrera (cbarrera@santa-ana.org) 2026-02-12-8:13:14 PM GMT Signer Cesar Barrera (cbarrera@santa-ana.org) entered name at signing as Cesar E Barrera 2026-02-12-8:14:31 PM GMT Document e-signed by Cesar E Barrera (cbarrera@santa-ana.org) Signature Date:2026-02-12-8:14:33 PM GMT-Time Source:server Agreement completed. 2026-02-12-8:14:33 PM GMT I y ounce 18 — 36 3/3/2026 0- a D AUG 0 8 2023 MAYOR CITY MANAGER Valerie Amezcu9PANGE COUNTY CLERK-RECORDER DEPARTIO M!. e Kristine Rid MAYOR PRO TEM �' '^� CITY ATTORNEY g RNEY Jessie Lopez BY: -andDEP i Sonia R.Carvalho COUNCILMEMBERS _ CLERK OF THE COUNCIL Phil Bacerra `' Jennifer L.Hall Johnathan Ryan Hernandez David Penaloza Thai Viet Phan W Benjamin Vazquez PUBLIC WORKS AGENCY FILED 20 Civic Center Plaza(M-36) !1 ry P.O.BOX 1988-Santa Ana,California 92702 (714)647-5690•Fax(714)647-5823 A U G 0 O 2023 www.santa-ana.org ORANGE COUNTY CLERK-RECORDER DEPARTMENT NOTICE OF EXEMPTION °Y-�T - -C. G DEPUTY From the Requirements of the California Environmental Quality Act(CEQA) To: COUNTY CLERK From: City of Santa Ana County of Orange Public Works Agency P.O. Box 238 20 Civic Center Plaza(M-36) Santa Ana, CA 92702 Santa Ana, CA 92702 Project Title: Grand Ave Rehab from Edinger Ave to McFa Project Number(s): 23-6700 Project Location: Grand Avenue- Edinger Avenue to McFadden Avenue City: Santa Ana County: Orange ER Number: ER-2023-91 Date of Approval: 06/21/2022 Project Description: Reconstruct/resurface existing pavement and replacement/installation of missing or damaged curbs,gutters, sidewalks, driveway approaches, and curb ramps. Applicant Name: City of Santa Ana, Public Works Agency Applicant Address: 20 Civic Center Plaza M-36 Santa Ana, CA 92702 Name of Public Agency Approving Project City Council Name of Agency Carrying Out Project: Public Works Agency 1202� — ao`6Z Exempt Status: Recorded in Official Records, Orange County ❑ Ministerial(Sec. 15268) Hugh Nguyen, ,I Clerk-Recorder ❑ DProject(Sec. ( N� F E E 15269 brou eth h IlIII Emergency j ( ( g )) * $ R 0 0 1 4 4 9 5 8 5 8 $ ❑ General Rule(Sec. 15061(b)(3)/(5)) 202385000693 3:06 pm 08/08/23 ❑ Statutory Exemption: 477 Vitlndx Z01 Rl Categorical Exemption: 15301(c) O.OG 50.00 0.00 0.00 0.00 0.00 0.00 0.00 Reason(s)Why Project is Exempt From CEQA: 15301(c) consists of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. City Contact: derson Chrysostomo Title: Associate Engineer Telephone: (714) 719-0015 Signature: l— Date: f) 81 U �/_7< 7�3 SANTA ANA CITY COUNCIL Valerie Amezcua Jessie Lopez Thai Viet Phan Benjamin Vazquez Phil Bacerra Johnathan Ryan Hernandez David Penaloza M vvdand 6 va zc s ui�iit�"toeggsanta-ana oro tr�han .Santa-ana.ora bvamuez(d).santa-an4 fl@-QbWrraca Santa-ana oro irvanhernandez( ,� enta-ana?B&�r✓igU'�&santa-ana ora State of California-Department of Fish and Wildlife 2023 ENVIRONMENTAL DOCUMENT FILING FEE CASH RECEIPT DFW 753.5a(REV.01101123)Previously DFG 753.5a - Prmt Saves RECEIPT NUMBER: 30— 08/08/2023 — 0682 STATE CLEARINGHOUSE NUMBER(If applicable) SEE INSTRUCTIONS ON REVERSE. TYPE OR PRINT CLEARLY. LEADAGENCY LFADAGENCY EMAIL DATE CITY OF SANTA ANA, PUBLIC WORKS AGENCY 08/08/2023 COUNTY/STATE AGENCY OF FILING DOCUMENT NUMBER Orange 202385000693 PROJECT TITLE GRAND AVE REHAB FROM EDINGER AVE TO MCFA PROJECT APPLICANT NAME PROJECT APPLICANT EMAIL PHONE NUMBER CITY OF SANTA ANA, PUBLIC WORKS AGENCY (714 )719-0015 PROJECT APPLICANT ADDRESS CITY STATE ZIP CODE 20 CIVIC CENTER PLAZA (M-36) SANTA ANA CA 92702 PROJECT APPLICANT(Check appropriate box) 0 Local Public Agency ❑ School District ❑ Other Special District ❑ State Agency []Private Entity CHECK APPLICABLE FEES: ❑ Environmental Impact Report(EIR) $3,839.25 $ 0.00 ❑ Mitigated/Negative Declaration(MND)(ND) $2,764.00 $ 0.00 ❑ Certified Regulatory Program(CRP)document-payment due directly to CDFW $1,305.25 $ 0.00 Exempt from fee El Notice of Exemption(attach) ❑ CDFW No Effect Determination(attach) ❑ Fee previously paid(attach previously issued cash receipt copy) ❑ Water Right Application or Petition Fee(State Water Resources Control Board only) $850.00 $ 0.00 ❑ County documentary handling fee $ ❑ Other $ PAYMENT METHOD: ❑ Cash ❑ Credit ❑ Check ❑ Other TOTAL RECEIVED $ 0.00 SIGNATURE AGENCY OF FILING PRINTED NAME AND TITLE X DEPUTY CLERK, CARINA CORTES ORIGINAL-FCqj T`AP MjI COPY-CDFWlASB COPY-LEAD AGEIC8 _ 38 COPY-COUNTY CLERK N0110112023) r`L BIRTH DEATH D RECORDS HUru 1UVEN FICTITIOUS BUSINESS NAMES r CLERK-RECORDER MARRIAGE LICENSES/RECORDS NOTARY REGISTRATION ORANGE COUNTY ARCHIVES PASSPORTS PROPERTY RECORDS CITY OF SANTA ANA, PUBLIC WORKS AGENCY 20 CIVIC CENTER PLAZA M-36 SANTA ANA, CA 92702 Office of the Orange County Clerk-Recorder Memorandum SUBJECT: NOTICE OF EXEMPTION The attached notice was received, filed and a copy was posted on 08/08/2023 It remained posted for 30 (thirty) days. Hugh Nguyen Clerk-Recorder In and for the County of Orange By: Carina Cortes Deputy Public Resource Code 21092.3 The notice required pursuant to Sections 21080.4 and 21092 for an environmental impact rem shall be posted in the office of the County Clerk of each county *** in which the project will be located and shall remain posted for a period of 30 days. The notice required pursuant to Section 21092 for a negative declaration shall be so poste for a period of 20 days,unless otherwise- _required by law to be posted for 30 da s. The County Clerk shall post notices within 24 hours of receipt. Public Resource Code 21152 All notices filed pursuant to this section shall be available for public inspection, and shall be posted ***within 24 hours of receipt in the office of the County Clerk, Each notice shall remain posted for a period of 30 days. *** Thereafter,the clerk shall return the notice to the local lead agency *** within a notation of the period it was posted. The local lead agency shall retain the notice for not less than nine months. Additions or changes by underline; deletions by *** City Council 18 — 39 3/3/2026 (714) 834-25 00 • FAX: (714) 834-2675 ♦ OCRECORDER.COM • OCARCHIVES,COM x Q ) ® q / 6 C14 / `t , . . � ' Ca § / \\\ ! { R )\ ( ( 2 k % « §\\ ® [{7\ Z2 M 0 � M ` 2 m m ( LU ZE NN >- 2 /\{ a% i w ! &/7\ . 'm U `� ® m w \\2 , CO e d a Q) 04 N aLU k \ , . \ , . cri \ � k z \ 2 N / , . , . S \ N � �~ / / LL Q 2 CL % § © § © @ G z � 6Q \ \ \ \ JU Z \\\ L � � � 9 U) > O/\\ r r fL � x)\ F- F e \} * 0 0 U- 0 R @ R m co 0 o F- w {� \} � o ;] 2 � cn L g v Lu 0 \ ---j 0 Q $ F � s g 0 « ) > / a Qt \ 0 ) 6 6 a m �z \ \ � � \ L R3 � LLJ w = / _ o P / Q \ / 3 � C) 2 v % § Q 77 O \ U w � a w / / F- 22 � � \ � .@ « 2 § / 2 ±k k I k aO2 am < 2 / Community Development Agency www.santa-ana.org/cd Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 3, 2026 TOPIC: Second Reading and Adopt an Ordinance Prohibiting Anti-Competitive Automated Rent Price-Fixing AGENDA TITLE Second Reading and Adoption of an Ordinance Prohibiting Anti-Competitive Automated Rent Price-Fixing First reading February 17, 2026 City Council meeting and approved by a vote of (6-0-1) (Mayor Amezcua absent). Published in the OC Reporter on February 18, 2026. RECOMMENDED ACTION Conduct a second reading of and adopt an ordinance of the City Council approving Ordinance No. NS-3090 to add Article XXIV to Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code prohibiting anti-competitive automated rent price fixing software. ORDINANCE NO. NS-3090 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA PROHIBITING ANTI-COMPETITIVE AUTOMATED RENT PRICE FIXING GOVERNMENT CODE �84308 APPLIES: No DISCUSSION At the February 17, 2026 regular meeting, the City Council approved the first reading of an ordinance, Ordinance No. NS-3090, adding Sections 8-3700 to 8-3703 of Article XXIV, of Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code (SAMC) prohibiting anti-competitive automated rent price fixing software. The ordinance, approved by a vote of 6:0, requires a second reading. No changes to the ordinance were made by City Council. A copy of the ordinance for second reading and adoption is attached to this report as Exhibit 1. FISCAL IMPACT There is no fiscal impact associated with this item. City Council 19 — 1 3/3/2026 Second Reading - Ordinance Prohibiting Anti-Competitive Automated Rent Price-Fixing March 3, 2026 Page 2 EXHIBIT(S) 1. Ordinance for Second Reading Submitted By: Michael L. Garcia, Executive Director, Community Development Agency Approved By: Alvaro Nunez, City Manager City Council 19 — 2 3/3/2026 EXHIBIT 1 ORDINANCE NO. NS-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA PROHIBITING ANTI-COMPETITIVE AUTOMATED RENT PRICE-FIXING THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Section 1. The City Council of Santa Ana hereby finds, determines, and declares as follows: A. The housing rent burden and poverty faced by many residents in the City of Santa Ana (City) threatens the health, safety, and welfare to the City. B. The City Council has provided relief to residents by enacting a Rent Stabilization and Just Cause Eviction Ordinance, directing City staff to apply for housing grants to lower the cost of living for residents and placing a priority on assisting residents by providing information about issues that can negatively affect their lives. C. The high cost of living and housing shortage in the City have contributed to the City's unaffordability. According to an October 2025 Zillow report, a family must earn $220,000 a year to afford a home mortgage in Santa Ana. According to an October 22, 2025 Orange County Register article, the average rental rate for a residential dwelling unit in the City is $2,293, approximately 40.6% higher than the national median of$1,631. D. According to the U.S. Census Bureau's 2023 American Community Survey (ACS), Santa Ana has approximately 79,691 occupied housing units, of which 44,151 are renter-occupied households, accounting for over 55% of the total occupied housing units in Santa Ana. Approximately 53% of renter households are considered cost-burdened, with housing expenses exceeding 30% of household income. The City's median household income has not kept pace with the growth in rental housing costs, placing disproportionate pressure on low-income and working-class families. E. Landlords' use of algorithmic devices, which perform calculations of nonpublic competitor data concerning rental rates, occupancy levels, and other information, to set rental rates and occupancy levels has resulted in inflated rental rates an unfair rent increases and contributed to the City's unaffordability for families. F. A 2024 study by the White House reported that renters nationally spent an extra $3.8 billion in rent in 2023 because of pricing algorithms, and that Los Angeles renters in units managed with algorithms paid an average of $408 more than Ordinance No. NS-XXXX Page 1 of 7 City Council 19 — 3 3/3/2026 EXHIBIT 1 renters in units that were not managed with algorithms. The average monthly cost for Santa Ana is unavailable. G. In response to the use of algorithmic devices to set rental rates and occupancy levels, in August 2024, the United States Department of Justice (DOJ) filed a lawsuit against RealPage, Inc. Eight Attorneys General, including California Attorney General Rob Bonta, joined the DOJ's lawsuit. The DOJ amended its lawsuit in January 2025 to add two Attorneys General and name landlords and defendants. This lawsuit was settled in November 2025 and per the DOJ, "the proposed settlement would help restore free market competition in rental markets for millions of American renters." Per the settlement, RealPage did not admit any wrongdoing or liability, RealPage must not use their competitors' non-public information, and an independent monitor will ensure compliance for seven (7) years. City renters cannot hope that RealPage does not violate the settlement nor that RealPage will be caught by the independent monitor. H. RealPage filed a federal lawsuit against the City of Berkeley in April 2025 challenging their ordinance that bans landlords from using algorithmic revenue management software for setting rental rates. While the litigation is pending, and as RealPage will be monitored City renters cannot wait for this lawsuit to run its course. The Council wishes to provide immediate relief to City renters by prohibiting the sale, licensing, and use of algorithmic devices that use or incorporate nonpublic competitor data to advise a landlord on, or recommend to a landlord, rental rates or occupancy levels that may be achieved for residential real property in the City. Section 2. The recitals and statements of fact set forth in the preamble to this ordinance are true and correct, constitute a substantive part of the ordinance, and are incorporated herein by reference. Section 3. Article XXIII (Prohibition of Anti-Competitive Automated Rent Price- Fixing) is added to Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code to read as follows: Section 8-3600 — Purpose and Intent The purpose and intent of this Article is to protect the residents of Santa Ana from artificially inflated rental rates and unfair rent increases by prohibiting the sale, licensing, and use of Algorithmic Devices. This Article also provides Tenants with remedies for violations of this Article. Section 8-3601 — Definitions (a) For purposes of this Article, the words and phrases shall be defined as set forth herein, unless the context clearly indicates a different meaning is intended. Ordinance No. NS-XXXX Page 2 of 7 City Council 19 — 4 3/3/2026 EXHIBIT 1 (b)Words and phrases used in this Article, which are not specifically defined, shall be construed according to their context and the customary usage of the language. (c) Words and phrases defined: "Algorithmic Device" means a software or product that uses or incorporates one or more algorithms to perform calculations of Nonpublic Competitor Data concerning rental rates, occupancy levels, or other information regarding the leasing of Residential Rental Property to advise a Landlord on, or recommend to a Landlord, rental rates or occupancy levels that may be achieved for a Residential Rental Property in the City of Santa Ana. Algorithmic Device does not include either of the following: 1) A software or product used by a Person to publish reports regarding rental rates or occupancy levels from aggregated historical Nonpublic Competitor Data that is more than 90 days old, or from information available to the general public, and does not recommend rental rates or occupancy levels for future Residential Rental Property Leases or renewals. 2) A software or product used by a Person to establish rental rates or income limits in accordance with local, state, or federal affordable housing program guidelines. "Landlord" means an owner and any Person, acting as principal or through an agent, who has the right to offer Residential Real Property for rent, and includes a predecessor in interest to the Landlord. "Lease" means any lease, sublease, or agreement, written or oral, for the use and occupancy of Residential Rental Property. "Nonpublic Competitor Data" means information that is not available to the general public, whether the information is attributable to a specific competitor or anonymized or whether the information is derived from or otherwise provided by another Person. Nonpublic Competitor Data includes information about actual rental rates, rental rate changes, Residential Rental Property supply levels, occupancy levels, or Lease start and end dates. "Person" means any natural person, firm, joint venture, joint stock company, partnership, association, club, company, corporation, business trust, organization, or the manager, lessee, agent, servant, officer or employee of any of them or any other entity which is recognized by law as the subject of rights or duties. "Residential Rental Property" means any dwelling or unit that is intended for human habitation, including any dwelling or unit in a mobilehome park. Ordinance No. NS-XXXX Page 3 of 7 City Council 19 — 5 3/3/2026 EXHIBIT 1 "Tenant" means a tenant, subtenant, lessee, sublessee, or any other natural person entitled to Lease any Residential Real Property. Section 8-3602 — Use and Sale of Algorithmic Devices Prohibited (a) It is unlawful for a person to sell, license, or otherwise provide an Algorithmic Device to a Landlord. (b) It is unlawful for a Landlord to use an Algorithmic Device to set rental rates or occupancy levels for Residential Real Property. For each month a violation of Section 8- 3602(b) exists or continues, and for each Residential Rental Property a Landlord uses an Algorithmic Device, it shall constitute a separate and distinct violation. Section 8-3603 — Remedies (a) A Tenant may seek injunctive relief, damages, or civil penalties of up to $1,000 per violation of this Article, in a civil action against a Landlord. In an action brought under this Article, a prevailing Tenant shall recover costs and reasonable attorney's fees. A prevailing Tenant includes a Tenant granted an order for injunctive relief. A Lease provision that limits a Tenant from recovering attorney's fees shall not be enforceable against a Tenant's claim for attorney's fees that arise under this Article. (b) The remedies under Section 8-3603 are cumulative and are in addition to any other remedies in this Article or at law, statute, or ordinance. Section 4. The City Council finds and determines that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change to the environment, as there is no possibility it will have a significant effect on the environment and it is not a "project" as defined in section 15378 of the State CEQA Guidelines. Furthermore, the proposed Ordinance falls within the "common sense" CEQA exemption set forth in CEQA Guidelines section 15061(b)(3), excluding projects where "it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." Section 5. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Ordinance No. NS-XXXX Page 4 of 7 City Council 19 — 6 3/3/2026 EXHIBIT 1 Section 6. This ordinance shall become effective thirty (30) days after its adoption. Section 7. The City Clerk shall certify the adoption of this ordinance and shall cause the same to be published as required by law. Ordinance No. NS-XXXX Page 5 of 7 City Council 19 — 7 3/3/2026 EXHIBIT 1 ADOPTED this day of March, 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By. Andrea Garcia-Miller Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers Ordinance No. NS-XXXX Page 6 of 7 City Council 19 — 8 3/3/2026 EXHIBIT 1 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER L. HALL, City Clerk, do hereby attest to and certify that the attached Ordinance No. NS-XXXX to be the original ordinance adopted by the City Council of the City of Santa Ana on March 3, 2026 and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: Jennifer L. Hall City Clerk City of Santa Ana Ordinance No. NS-XXXX Page 7 of 7 City Council 19 — 9 3/3/2026 Finance and Management Services www.santa-ana.org/finance Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 3, 2026 TOPIC: Proposed Fiscal Year 2025-26 Mid-Year Budget Update, Appropriation Requests, Workforce Changes, and Capital Improvement Program Amendment AGENDA TITLE Proposed Fiscal Year 2025-26 Mid-Year Budget Update, Appropriation Requests, Workforce Changes, and Capital Improvement Program Amendment RECOMMENDED ACTION 1. Receive and file the FY2025-26 Mid-Year Budget Update. 2. Approve the recommended Appropriation Adjustments. (Requires five affirmative votes) (Exhibit 1) 3. Adopt RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND THE CURRENT FISCAL YEAR 2025-26 (FY25-26) ANNUAL BUDGET TO ADJUST FULL-TIME POSITIONS IN THE FINANCE & MANAGEMENT SERVICES AGENCY, LIBRARY SERVICES, THE PLANNING AND BUILDING AGENCY, AND THE PUBLIC WORKS AGENCY, INCLUDING ADDITIONS, REALLOCATIONS, AND/OR DELETIONS (Exhibit 2) 4. Approve an amendment to the Fiscal Year 2025-26 Capital Improvement Program to include $52,637,445 of carryover funding for various projects. (Exhibit 4) GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The FY2025-26 (FY25-26) Mid-Year Budget Update provides a snapshot of General Fund activity for the first six months of the fiscal year. The report includes updated revenue information based on the latest available data, recommended appropriation adjustments, proposed workforce changes, and a comprehensive vacancy rate report by department and bargaining unit as of December 31, 2025. The update also includes a citywide summary of all funds with estimated fund balances as of June 30, 2026, located in Exhibit 5. City Council 20 - 1 3/3/2026 Proposed Fiscal Year 25-26 Mid-Year Budget Update, Appropriation Requests, Workforce Changes, and Capital Improvement Program Amendment March 3, 2026 Page 2 The proposed adjustments in this report result in a net decrease of $102,158 in the estimated Spendable General Fund balance. As discussed in the First Quarter Budget Report dated December 2, 2025, early economic data and preliminary information from the City's sales tax consultant indicated that sales tax revenues were trending below the FY 25-26 adopted estimates. Updated information received since then reflects a similar trend and will be discussed later in the report. To offset this revenue decrease and maintain a balanced budget, staff recommends the adjustments outlined in this report. The recommendations include a targeted revenue adjustment for Planning and Building fee revenue, which is performing better than expected, and the incorporation of various mid-year requests, as shown in Exhibit 1. A General Fund summary as of December 31, 2025 follows. General Fund ProposedFY2025-26 General Fund Summary Activity through Year Adjustments Mid-#men#s Year djus Updated Estimates 1213112025 Estimated Beginning Balance at July 11 2025 $ 97,650,804 $ - $ 97,650,804 Revenue Estimate $ 413.790.950 $ 268.098 $ 414.059.048 Appropriated Spending $ (424;230;150) $ (369.941) $ (424,600,091) FY25-26 Contribution to Pension Stabilization Trust $ {1 000;000} $ - $ (1;000;000) Estimated Ending Balance at June 30, 2026 $ 86;211;604 $ (101,843) $ 867109,761 Less_ 18% Reserve' $ 74.482,371 $ 315 $ 74.482,686 Estimated Spendable Balance $ 11,729,233 $ (102,158) $ 11.627.075 'Tire City's 18%reserve policy applies only to annual recurring revenue. Pension Trustee tee revenues arena considered recurring because the funds are restricted to pension-related activity. PRCSA's revenue recognition is a one-time event. The following table illustrates that the General Fund remains balanced after the recommended Mid-Year Adjustments by breaking out recurring expenditures and revenues, excluding one-time items. Updated Estimates Remove One-Time Recurring Revenue 414,0597.048 (136,348) 413,922,700 Spending (424,600,091) 10,680,461 (413,919,630) Net Recurring Available 3,070 City Council 20 — 2 3/3/2026 Proposed Fiscal Year 25-26 Mid-Year Budget Update, Appropriation Requests, Workforce Changes, and Capital Improvement Program Amendment March 3, 2026 Page 3 General Fund Revenue A summary of General Fund revenues through December 31, 2025 follows. AnnualBudget Estimate through Received as Revenue Source .11213112026 of 1213112025 Property Tax/ Property Tax In-Lieu of VLF $ 95,877,210 26,083,780 27.2% Bales Tax (Measure ) $ 83,953,880 $ 27,494,022 32.7% Bales Tax (Bradley Burns) $ 59,908,190 $ 19,026,861 31.8% Other General Fund Revenue $ 49,431,060 $ 17,626,73 35.7% Charges for Service $ 31,265,650 $ 16,877,966 54.0% Utility Users Tax 29,250,000 13,386,577 45.8% Business License $ 17,500,000 $ 3,414,200 19.5% Franchise Fees $ 13,600,000 $ 4,851,028 35.7% Cannabis Revenue $ 12,651,460 $ 4,091,504 32.3% Jail Revenue $ 10,853,500 $ 2,168,925 20.0% Hotel Visitor's Tax $ 9,500,000 $ 4,209,150 44.3% Total General Fund Revenue' 413,790,950 $139,230,750 33.6% 'Section 115 Trust Jnvestm ent Income is excluded from this analysis; the revenue generated can only be spent on pension-related activities As of December 31, 2025, the City generated approximately $139.2 million in revenue, or 33.6%. Because the City receives most of its revenue within 60 days of the corresponding period, we can expect to have received approximately four (4) months (or 33%) of revenue by December 31. One notable exception is the Business License Tax, which accounts for the majority of the City's revenue in the spring of each year. The following section provides a discussion on General Fund performance based on the latest information. Sales Tax (Bradley Burns) The Bradley-Burns sales tax revenue estimate for the fiscal year was $59.9 million. Based on sales tax receipts from two completed quarters and updated information from the City's sales tax consultant, staff has reduced the revenue estimate by $996,800 to $58.9 million. Sales tax receipts from July through September were 0.3 percent lower than in the same period of 2024. The decline was driven primarily by the closure of several used- car dealerships, which significantly reduced auto and transportation receipts, as well as by generally softer consumer spending. Building construction receipts were also lower, as one-time contractor revenues recorded in the prior year did not recur. In addition, restaurant sales, particularly among quick-service and casual dining establishments, City Council 20 — 3 3/3/2026 Proposed Fiscal Year 25-26 Mid-Year Budget Update, Appropriation Requests, Workforce Changes, and Capital Improvement Program Amendment March 3, 2026 Page 4 lagged countywide and statewide trends. During the summer, receipts from grocery stores and cannabis retailers also declined, reflecting continued pressure on household budgets and shifts in consumer spending. Local Sales Tax (Measure X) The local sales tax revenue estimate for the fiscal year was $83.9 million. Based on sales tax receipts from two completed quarters and updated information from the City's sales tax consultant, staff reduced the revenue estimate by $811,300, bringing it to $83.1 million. Local sales tax revenues declined 1% during the period, with weaker results from general goods, restaurants, gas stations, and building construction suppliers. The decline reflects softer consumer spending and reduced activity across these categories during the summer months. Planning Permit and Plan Check Revenues Based on year-to-date collections through December 2025, planning permit and plan check revenues are trending above the FY 25-26 budget estimates. As a result, staff has increased the planning permit revenue estimate by approximately $824,320, driven by continued activity on several large residential and mixed-use development projects, including The Village Santa Ana and projects in the Metro East area such as Think Together Residential, as well as increased permitting activity as projects advance through entitlement milestones. Plan check revenues are also performing above budget and staff increased the revenue estimate by approximately $339,430. This increase reflects a higher volume of plan submittals for new industrial projects, including the South Coast Technology Center, and associated commercial tenant improvement projects, as previously entitled projects move into construction. These adjustments are based on actual collections through December 2025 and staff will continue to monitor revenues through the remainder of the fiscal year. Property Tax In-Lieu of VLF The City received the January payment for property tax in lieu of Vehicle License Fees (VLF), which represents 50% of the State's annual allocation. This payment enables staff to accurately forecast total fiscal-year revenue. Following the receipt of the January payment, staff revised the annual revenue estimate, increasing it by $646,100, bringing the total budget to $46,485,660. City Events Sponsorship Revenue The Parks, Recreation, and Community Services Agency (PRCSA) actively pursued sponsorship opportunities to help offset City event costs and reduce the overall financial impact on the General Fund. As a result, PRCSA is requesting recognition of$89,941 in City Council 20 — 4 3/3/2026 Proposed Fiscal Year 25-26 Mid-Year Budget Update, Appropriation Requests, Workforce Changes, and Capital Improvement Program Amendment March 3, 2026 Page 5 sponsorship revenue associated with multiple City events, along with a corresponding appropriation to support contracted service costs for those events. General Fund Expenditures A summary of General Fund expenditures as of December 31, 2025 follows. AnnualBudget through City Attorney $ 5,236,690 $ 1,811,053 34.CD% City Clerk $ 1,677,493 $ 763,448 45.6% City Council $ 1,033,270 $ 416,657 40.3% City Manager $ 4,095,070 $ 1,983,298 48.4% Community Development $ 5,022,930 $ 1,920,175 38.2% Finance&Mgmt Services $ 13,894,693 $ 6,413,521 46.2% Fire&Emergency Medical Svcs' $ 617264,850 $ 34,546,817 56.4% General Non-Departmental $ 32,039,273 $ 14;8053190 46e2% Human Resources $ 4,499,990 $ 1,934,699 43.0% Inter-Fund Transfers $ 31,3563613 $ 17,057,009 54.4% Library $ 8,550,480 $ 4,650,517 54.4% Museum Funding $ 13769,953 $ 886,285 50.G% Parks, Recreation &Comm 'Svcs $ 15,249,460 $ 8,6357900 56.CD% Planning &Building $ 18,195,013 $ 8,1333432 44.7% Police $ 161,564,180 $ 78,614,954 48. % Public Works $ 58.780.213 $ 26.108.793 44.4% Total General Fund Expenditures $ 424,230,150 $208,680,747 49.2% OFire& Emergency h-4edica�Services includes an one-month advance As of mid-year, current-year expenditures total $208,680,747, representing 49.2% of the annual budget. This is approximately 2.1% higher than expenditures at the same point in FY 24-25. The higher year-to-date expenditure percentage is primarily due to the timing of inter-fund transfers related to pension payments. The City makes two pension payments each year, with the first larger than the second. Because the larger payment is made in the first half of the fiscal year, expenditures as of December are above the 50% midpoint, even though total annual costs remain within the adopted budget. The Library and PRCSA's expenditure budgets are tracking higher because carry-forward adjustments are not reflected in this analysis. Once carry-forward adjustments are incorporated, the departments' spending aligns more closely with other departments. The following section describes recommended General Fund expenditure adjustments and proposed uses of one-time General Fund resources. City Council 20 — 5 3/3/2026 Proposed Fiscal Year 25-26 Mid-Year Budget Update, Appropriation Requests, Workforce Changes, and Capital Improvement Program Amendment March 3, 2026 Page 6 Ayuda Sin Fronteras Program On December 2, 2025, the City Council approved $150,000 in Round 2 funding for the Ayuda Sin Fronteras Program, which provides short-term emergency rental and utility assistance to households affected by Immigration and Customs Enforcement (ICE) actions. This follows the initial Round 1 allocation of$100,000, bringing total program funding to $250,000 to date. As of February 20, 2026, approximately $229,803 has been expended, including Round 2 allocation, leaving a limited remaining balance. Staff continues processing current applicants and assisting eligible households. Based on current program activity and demand, staff requests authorization of an additional $150,000 to continue program operations. The table below summarizes cumulative program activity to date. Program Total Amount Households Served Rental Assistance $124,303 62 Utility Assistance $105,500 211 $229,803 228* *45 households received both rental and utility assistance The additional $150,000 is proposed to be appropriated from available spendable fund balance to support continued implementation of the program. Mabury Dog Park PRCSA and the Public Works Agency (PWA) have been collaborating on a small proposed dog park project at Mabury Park in Ward 3, with an estimated total project cost of$200,000. The project will be funded from the existing budget, with costs shared equally between PRCSA and PWA. Because PWA will lead the project, $100,000 in existing General Fund funding is being transferred from PRCSA to PWA. City Council approval is required to transfer appropriations between departments, as budgetary control is established at the fund and department levels. City Events Sponsorship An appropriation of$89,941 is requested to support contracted service costs for multiple City events. This expenditure is fully offset by recognized sponsorship revenue discussed in the revenue section. Section 115 Pension Trust Fees Consistent with the City's Unfunded Employee Pension Liability Cost Reduction Policy, the City has been making deposits into an Irrevocable Section 115 Trust. The Trust helps mitigate fluctuations in future pension contributions resulting from differences between actual plan performance and changes to CaIPERS's actuarial assumptions. Staff is requesting an appropriation of$130,000 to pay for investment management costs for the Section 115 Trust. These costs were not included in the adopted budget City Council 20 — 6 3/3/2026 Proposed Fiscal Year 25-26 Mid-Year Budget Update, Appropriation Requests, Workforce Changes, and Capital Improvement Program Amendment March 3, 2026 Page 7 and are being addressed through this adjustment. The request is funded by investment earnings generated by the Trust, which total approximately $756,000 as of December. The requested appropriation recognizes $130,000 in investment income and appropriates the same amount to the General Fund Non-Departmental budget. Because the costs are fully offset by investment earnings, there is no impact on the General Fund. Housekeeping Adjustments for Labor Agreements The FY 25-26 General Fund budget includes $2 million set aside in the Non- Departmental budget to cover anticipated labor agreement costs. Following City Council approval of labor agreements, staff reviewed the resulting cost impacts for the current fiscal year. Under the approved agreements, departments will absorb a portion of the labor costs using available vacancy savings. This adjustment transfers funding from the Non-Departmental budget to department budgets to ensure departments remain budgetary compliant for the current fiscal year. Allocation amounts were adjusted based on year-to-date spending and whether departments had available vacancy savings. This housekeeping adjustment has no net fiscal impact on the General Fund. Adjustments to Other Funds Cannabis Public Benefit Fund The Newhope Library Renovation project is underway. As noted in the October 7, 2025, Staff Report to City Council, contractors continue to encounter unforeseen conditions associated with the building's advanced age and original construction quality. Most recently, extensive termite damage was discovered in wooden structural beams and exterior framing. Staff expects to execute a $100,000 change order to cover the additional repairs. Staff requests an appropriation of$50,000 from the Cannabis Public Benefit Fund and will reallocate existing resources to fund the remaining $50,000. The Cannabis Public Benefit Fund balance of$6,149,131 is sufficient to support this request. Gas Tax Fund Gas tax revenues are restricted to transportation-related uses, including traffic management. Staff proposes relocating the Traffic Management Control Center from the third floor of City Hall to the Ross Annex to support more efficient coordination with traffic engineering staff. The City maintains two Gas Tax funds, one primarily for ongoing operations and the other for capital projects. As a capital project, staff requests to transfer the $342,266 project budget from the Gas Tax Operating Fund to the Gas Tax Capital Fund, also known as the Select Street Construction Fund. Air Quality Improvement Fund Human Resources (HR) is requesting a one-time use of fund balance to address an FY 25-26 budget item that was missed during the budget process. The request is to City Council 20 — 7 3/3/2026 Proposed Fiscal Year 25-26 Mid-Year Budget Update, Appropriation Requests, Workforce Changes, and Capital Improvement Program Amendment March 3, 2026 Page 8 appropriate $50,000 to the incentives account, aligning the budget with prior-year actuals. The incentives account provides financial incentives to employees for participating in the clean-air Rideshare program or for expenses related to program administration. There is sufficient fund balance to support this appropriation increase. Measure M- Street Construction Fund PWA requests two housekeeping adjustments for separate capital projects. The first adjustment would appropriate $537,796 for the Warner Avenue Improvements Project to align the project budget with the approved award amount. The second adjustment would appropriate $433,314 for the OC Streetcar Project to reflect the full $1.5 million cooperative agreement with the Orange County Transportation Authority (OCTA) and allow the City to bill and receive the remaining reimbursable funds. The cooperative agreement provides fully reimbursable funding for City costs associated with supporting delivery of the OC Streetcar Project, including plan review, inspections, approvals, coordination, and work within the public right-of-way. Workers' Compensation Fund Human Resources requests a one-time use of$3,815,800 from the Workers' Compensation Fund balance to cover estimated workers' compensation costs for the current fiscal year. These costs include employee wage continuation, medical treatment, and legal expenses for workers' compensation claims. The City's third-party administrator, AdminSure, supports claims administration by tracking, evaluating, and processing claim activity. Based on costs incurred in the first half of the fiscal year, a review of recent claim activity, and approximately one year of actual expenditures, staff expect similar cost levels to continue for the remainder of the fiscal year, driven in part by scheduled surgeries and claim settlements. The estimated workers' compensation benefit payments for the current fiscal year total $9.7 million, which includes the recommended one-time use of $3.8 million from the Workers' Compensation Fund balance. Compared to FY24-25 actual benefit payments of$7.6 million, which increased by approximately $1.7 million from FY23-24, and consistent with an upward trend in recent years, this estimate reflects continued cost pressures in the current year. As discussed in the August 5, 2025, staff report on Citywide insurance premiums, Workers' Compensation reserves were already below the City's target reserve levels. The additional one-time appropriation requested in this report will leave reserves even further below those targets. Staff is currently updating overhead charges to various City programs for Workers' Compensation costs and may return during the FY 2026-27 budget process to request one-time funding to help rebuild reserves and support the fund's long-term stability. To lower benefit payment expenditures, HR is actively working with AdminSure, City departments, and the City Attorney's Office to reduce workers' compensation claims. Risk Management has begun meeting with each department to offer Workers' City Council 20 — 8 3/3/2026 Proposed Fiscal Year 25-26 Mid-Year Budget Update, Appropriation Requests, Workforce Changes, and Capital Improvement Program Amendment March 3, 2026 Page 9 Compensation Claims Process and Procedures training. This training will be incorporated into onboarding for all new timekeepers, managers, supervisors, and staff. In addition, the Safety Manager and the Organizational Development and Training team are developing online training resources to promote safer workplaces. HR has also engaged with peer agencies to identify best practices for working with contracted physicians to improve treatment processes and facilitate earlier return-to-work outcomes for injured employees. Section 457 Admin Fund The City offers a Section 457 retirement savings plan that allows employees to set aside a portion of their pay on a pre-tax basis for retirement. In the past, the plan used a revenue-sharing structure, where a portion of investment fees was used to help cover administrative costs. This required maintaining a balance in Fund 100. The plan has since moved to a flat, or "level," fee structure, which is more cost-effective and transparent for employees. Under this structure, revenue sharing is no longer used, and the remaining balance associated with the prior structure was distributed to plan participants. During the year-end review, staff identified that while these funds were paid out, the related balance was not cleared from the City's accounting system. Staff is now requesting approval to clear the remaining balance of$46,407 so the fund accurately reflects that no balance remains. Fire Facilities Fund The Fire Facilities Fund receives revenue from permit fees on large new construction projects that are more than two stories tall. These fees are collected during the permitting process and may be used only for fire-related purposes, such as maintaining facilities where firefighting equipment is housed or purchasing firefighting equipment. This fiscal year, there are up to four eligible projects in the pipeline. So far, the Fund has generated $43,060 with additional revenue expected before year-end. Staff recommends a conservative approach, recognizing $50,000 in revenue and appropriating the same amount to cover updated Orange County Fire Authority (OCFA) facilities maintenance costs for the current fiscal year. If the additional expected revenue is not received, actual spending will be limited to the fund's cash on hand. Workforce Innovation and Opportunity Act Fund The Workforce Innovation and Opportunity Act (WIOA) program provides workforce development services for adults, youth, and individuals with disabilities and supports coordination with education and training partners. The City received a WIOA award totaling more than $2.9 million, available for use over two years. Of this amount, $730,905 was expended in the first year, leaving approximately $1.57 million available in the current fiscal year. Due to timing differences between expenditure report submissions and carryforward requests, the City Council previously approved a $1.068 million carryforward, which is less than the total available allocation. The requested City Council 20 — 9 3/3/2026 Proposed Fiscal Year 25-26 Mid-Year Budget Update, Appropriation Requests, Workforce Changes, and Capital Improvement Program Amendment March 3, 2026 Page 10 appropriation adjustment of$499,117 aligns the WIOA program budget with the remaining available funds. It ensures the City can fully utilize the grant through its allowable period, which extends through June 30, 2026. HOME Program Fund The HOME Program aims to create and maintain affordable housing for low-income households. The HOME Program fund covers the program's administrative allowance (overhead). Because the FY25-26 award amounts were not released until the final stages of the budget development process, prior-year funding levels were used to estimate projected revenue and expenditures. With the final award amount now issued, CDA requests a $278,756 reduction in both revenues and expenditures to align the budget with the actual allocation. Community Development Block Grant (CDBG)/Emergency Solutions Grant Fund (ESG) The Community Development Block Grant (CDBG) / Emergency Solutions Grant (ESG) Fund accounts for federal grant revenues and expenditures that support housing, assistance for the unhoused, public services, and community development activities that primarily benefit low- and moderate-income residents in the City of Santa Ana. CDA requests recognition of$273,132 in unspent prior-year program income and the appropriation of the same amount in the expenditure budget. This adjustment aligns the FY25-26 budget with the actual award amount. Housing Authority- Housing Assistance Fund The Family Self-Sufficiency (FSS) program helps low-income families achieve economic independence through education, job training, and financial incentives. Previously, all FSS expenditures were budgeted and recorded in the Housing Authority- Voucher Fund. To meet new financial reporting requirements, revenues and expenditures will now be allocated across the appropriate funds based on each participant's associated program. To align budgets with approved program funding and federal accounting requirements, CDA requests a $35,000 decrease in both revenue and expenditures in the Housing Authority-Voucher Fund, a $15,000 increase in both revenue and expenditures in the Housing Authority-Non-Elderly Disabled Fund, and a $20,000 increase in both revenue and expenditures in the Emergency Housing Vouchers HAP Fund. This adjustment has no net fiscal impact. Housing Authority- Housing Assistance Fund CDA recently received City Council direction to strengthen oversight and monitoring of City-supported Permanent Supportive Housing communities. CDA requests the use of $200,000 in fund balance to cover the Police Department's overtime costs for enhanced monitoring activities. City Council 20 — 10 3/3/2026 Proposed Fiscal Year 25-26 Mid-Year Budget Update, Appropriation Requests, Workforce Changes, and Capital Improvement Program Amendment March 3, 2026 Page 11 CalHOME Program Fund In December 2025, the City Council accepted a $4.9 million grant award, including approximately $366,000 for salaries. Funds will only be available for reimbursement once the agreement is fully executed with the State of California. In the interim, a one- time use of fund balance for $19,695 allows one position to begin preparatory work for the Down-Payment Assistance program until the agreement is officially finalized. Emergency Housing Vouchers (EHV) Administrative Fee Fund This limited-duration federal program provides rental assistance through housing vouchers in partnership with local public housing authorities and service providers. As CDA enters the final year of the program, significant administrative effort is required to ensure an orderly, regulatory-compliant closeout. Accordingly, CDA requests recognition of$22,462 in service fee revenue and the corresponding $22,462 in expenses for administrative closeout costs. Additionally, CDA requests $68,727 from the remaining fund balance to cover the remaining administrative costs associated with program closeout activities. Local Drainage Area Funds Local Drainage Area Funds account for developer fees that may only be used to construct, operate, and maintain storm drainage and flood control facilities throughout the City. The City previously maintained thirteen separate local drainage areas. Several years ago, these areas were consolidated into six drainage areas to improve administrative efficiency and better align funding with current infrastructure needs. To formally close these legacy funds, PWA requests that any remaining balances estimated at $1.0 million be transferred to the corresponding new drainage area funds. Recreation & Community Services Fund The Recreation & Community Services Fund was established in connection with the City's License Agreement with the Rancho Santiago Community College District (College District) for an Adult Career Education Center at Centennial Park. The Agreement required the City to amend the land deed to permit uses beyond public park and recreational activities. The Fund was used to record costs associated with the land deed conversion, which were subsequently reimbursed by the College District. With the land deed conversion now complete, the Fund is no longer needed, and staff recommends that it be formally closed. To complete the closeout, the Parks, Recreation, and Community Services Agency (PRCSA) requests that the remaining fund balance of$6,306 be transferred to the Residential Development District 4 Fund, as the Fund's activity was primarily related to projects in District 4. City Council 20 — 11 3/3/2026 Proposed Fiscal Year 25-26 Mid-Year Budget Update, Appropriation Requests, Workforce Changes, and Capital Improvement Program Amendment March 3, 2026 Page 12 Proposed Workforce Changes As part of the Mid-Year Budget Update, City departments propose full-time workforce changes, including adding new positions and reallocating or eliminating existing positions, to reflect organizational adjustments and emerging service priorities. For General Fund-supported positions, there is no fiscal impact in the current fiscal year or in FY2026-27 (FY26-27). Current-year costs will be absorbed through vacancy savings. For FY26-27, departments will offset the costs of these positions by reducing other operating line items, such as part-time staffing and contract services. The City is requesting approval to add two positions, reallocate two positions, and delete two positions, as summarized below: • Add one Customer Service Representative in the Finance and Management Services Agency to address increased customer service demands resulting from the expected transition from bimonthly to monthly water utility billing. The increased billing frequency will generate higher volumes of customer inquiries, billing activity, and collection efforts. The Water Enterprise has sufficient financial capacity to support this position. The position will not be staffed until monthly billing is approved by City Council. • Add one Library Technician in the Adult Services Division of Library Services to ensure adequate reference service coverage at the Main and Delhi Libraries. The FY26-27 cost of this position will be fully offset by the permanent elimination of five vacant part-time positions and a reduction in remaining part-time hours. • Reallocate one Library Services Assistant to one Supervising Library Services Assistant in the Technology and Support Division of Library Services to provide oversight of clerical and support staff within the circulation function. The FY26-27 cost of this reallocation will be fully offset by the permanent reduction of one vacant part-time Page position within the same division. • Reallocate one Code Enforcement Officer to one Code Enforcement Supervisor in the Planning and Building Agency. Increased enforcement demands related to Cannabis and Business Regulatory Enforcement, as well as Commercial Property Code Compliance, have exceeded the capacity of a single supervisor. This reallocation supports a dual-supervisor model, allowing each program area to be managed independently. FY26-27 costs will be fully offset through a permanent reduction in the department's contract services budget. • Delete one vacant Management Aide position and one vacant Management Analyst position in the Public Works Agency. These positions were funded with American Rescue Plan Act (ARPA) monies, which must be fully expended by December 31, 2026. In anticipation of the expiration of ARPA funding, Public Works transitioned the two affected employees into positions supported by non- ARPA funding sources, making these limited-term positions no longer necessary. City Council 20 — 12 3/3/2026 Proposed Fiscal Year 25-26 Mid-Year Budget Update, Appropriation Requests, Workforce Changes, and Capital Improvement Program Amendment March 3, 2026 Page 13 CIP Project Status Update Staff has compiled an updated FY25-26 CIP Project Status Update in Exhibit 3. The project totals reflect only the remaining balances carried forward into FY25-26 and new funding awarded in FY25-26. These amounts do not represent the total project cost, including funds awarded and expensed in prior fiscal years. Seven-Year CIP Amendment To remain eligible for Orange County Transportation Authority (OCTA) Measure M funding, the City is required to submit an annual Seven-Year Capital Improvement Program (CIP) to OCTA. Exhibit 4 amends the previously adopted Seven-Year CIP to include carryover balances for OCTA Measure M—funded projects that have been previously approved and remain active. These projects are carried forward until project closeout and/or final reimbursement by OCTA. Vacancy Report Exhibit 6 includes the staff vacancy report as of December 31, 2025. The City's overall vacancy rate remains approximately 13%, generally consistent with the First Quarter Budget Update. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The General Fund's fiscal impact is outlined at the beginning of this report. Exhibit 1 presents the line-item changes to revenue estimates and the recommended appropriation adjustments and Exhibit 5 presents the estimated spendable balance for each fund. EXHIBIT(S) 1. Recommended Line Item Changes to Various Revenue and Expenditure Accounts 2. Resolution to Amend the Current Fiscal Year 2025-26 Annual Budget to Adjust Full-Time Positions in the Finance & Management Services Agency, Library Services, Planning & Building Agency, and the Public Works Agency 3. Capital Improvement Program Project Status Update 4. FY2025-26 Seven-Year CIP Amendment 5. FY Estimated Spendable Fund Balance Report 6. 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5 g c ° / § a o o / § a 0 . & E 0 \ \ � § / M o \ 2 § 4 § @ § � / R 0 £ R 5 / E / .0 \ o [ = E _> 0 o E ° E _» n > u k a / / / g > / c / / \ Co .0 2 E _ » e m o > m 0 ■ ® _ £ 2 e o = £ 2 m < x o / c o w 2 \ $ = 7 w \ # 3 \ o \ @ 3 \ o \ CL » E / I / EC, / m / e e U \ m P = E = o P = Cl & o a « ƒ < 0 \ 0 0 < 0 \ § 0 % U § § U \ G ° ° \ \ 1 \ / CN u / / ? � 2 / / E 7 CD LO L q L I 2 7 ? / 2 / CD 0 f / / / 2 0 k \ / \ a. 2 a & G CD 0 0 0 = 2° /_ 2 /_ § G > E > G > L z ) _ CO e m e \ 2 2 / e P e e 5 < 5 < 5 < E � / / \ (D � / § I $ _ _ \ } \ 0- k § E ± w w « � G E _ 0 U EXHIBIT 2 RESOLUTION NO. 2026-XXX. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND THE CURRENT FISCAL YEAR 2025-2026 (FY25-26)ANNUAL BUDGET TO ADJUST FULL-TIME POSITIONS IN THE FINANCE & MANAGEMENT SERVICES AGENCY, LIBRARY SERVICES, THE PLANNING AND BUILDING AGENCY, AND THE PUBLIC WORKS AGENCY, INCLUDING ADDITIONS, REALLOCATIONS, AND/OR DELETIONS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council hereby finds, determines, and declares as follows: A. On June 17, 2025, the City Council passed and adopted Ordinance NS-3083, establishing the City's Budget for FY25-26 and authorizing position allocations for that fiscal year. The ordinance also requires that any changes to the allocations of authorized positions be reviewed and approved by the City Council. B. The Executive Director of the Finance and Management Services Agency requests to add one (1) Customer Service Representative. C. The Library Services Director requests to add one (1) Library Technician and to reallocate one (1) Library Services Assistant to one (1) Supervising Library Services Assistant. D. The Executive Director of the Planning and Building Agency requests to reallocate one (1) Code Enforcement Officer to one (1) Code Enforcement Supervisor. E. The Executive Director of the Public Works Agency requests to delete one (1) Management Aide and one (1) Management Analyst. Section 2. The City's annual budget for FY25-26 is amended to add the following position in the Finance and Management Services Agency at the monthly seven-step salary range as indicated: Classification Number of Scale Monthly Salary Monthly Salary Title Positions Minimum Maximum Added Customer 1 635 $4,906 $6,578 Service Representative Resolution 2026-XXX Page 1 of 3 City Council 20 — 33 3/3/2026 Section 3. The City's annual budget for FY25-26 is hereby further amended to add one (1) position and reallocate one (1) position in Library Services at the monthly seven-step salary ranges as indicated: Classification Number of Scale Monthly Salary Monthly Salary Title Positions Minimum Maximum Added Library 1 616 $4,471 $5,995 Technician Library Services -1 578 $3,714 $4,980 Assistant Supervising 1 610 $4,340 $5,823 Library Services Assistant Section 4. The City's annual budget for FY25-26 is hereby further amended to reallocate one (1) position in the Planning and Building Agency at the monthly seven- step salary range as indicated: 7 Step Salary Ran e Classification Number of Scale Monthly Salary Monthly Salary Title Positions Minimum Maximum Added Code -1 689 $6,388 $8,560 Enforcement Officer Code 1 713 $7,180 $9,625 Enforcement Supervisor Section 5. The City's annual budget for FY25-26 is hereby further amended to delete the following positions in the Public Works Agency at the monthly six-step salary range as indicated: Classification Number of Scale Monthly Salary Monthly Salary Title Positions Minimum Maximum Added Management -1 642 $6,608 $8,435 Aide Management -1 668 $7,501 $9,576 Analyst Section 6. All classification salary rate ranges are set forth in the City's "Salary Schedule" as periodically updated. Resolution 2026-XXX Page 2of3 City Council 20 — 34 3/3/2026 Section 7. Except as amended by this resolution, all other provisions of the Annual Budget for the FY25-26, as amended, shall remain in full force and effect. Section 8. This Resolution is operative from and after the date upon which it is adopted. ADOPTED this 3rd day of March, 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: CQwta . � �- Laura A. Rossini Chief Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026- to be the original resolution adopted by the City Council of the City of Santa Ana on March 3, 2026. Date: Jennifer L. Hall City Clerk City of Santa Ana Resolution 2026-XXX Page 3of3 City Council 20 — 35 3/3/2026 cO N O N C'7 M cr) H L O (D I- (n (n M M M L L L N (O (D (D (D (D (fl (o (o co o N L_ (o m M r M M M M M N u! 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E = a m c &4 E $ § ƒ % / _ � PE \ § ) EEE2 z m ƒ % a 2 \ / / ƒ \ % \ b a y \ k 2 0 _ 7 * } m { { a % E % / [ 3 IL / \ \ } 2 \ f \ / \ // \ C4 g 2k mo \ k \ 6 ) 2 § & 55 C ) ; =; m C: 0 L ] ) & @ ) ) ) \ / \ )\ \ f \ / ] W a } Q � 4 E _ o C) 2 = _ _ _ _ _ _ % % % % % % % % \ \ \ \ % % % % 0 EXHIBIT 4 Orange County Transportation Authority FY 2025/26 - FY 2031/32 Capital Improvement Program TIP In r.P-19674 IMPLEMENTING AGENCY Santa Ana,City of Local Project Number: Project Title Additional Project IDs: 24-SNTA-ECP-4092 10th and Flower Stormwater Capture Project Type of Work: Environmental Cleanup Project Description Type of Work Description: Environmental The City of Santa Ana proposes to install one HDS,two Catch Basin Filter Inserts,three Bioretention Cleanup-Other Basins,and two Underground Infiltration Systems.The multi-benefit project features the installation of stormwater BMPs,designed to capture and in Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL 10th and Flower Street YEAR ESCALATED Project Notes 2026 Environmental Cleanup $0 $0 $600,000 $0 $600,000 $615,000 CarryProgram(ECP)-Tier 1 pending ardreimbursements, for active project expenditures, 2026 Other $0 $0 $750,500 $0 $750,500 $769,262 pending reimbursements,and/or final invoice. Totals: $0 $0 $1,350,500 $0 $1,350,500 $1,384,262 Last Revised:25-00-Accepted Total Programmed:$1,350,500 TIP ID CP-125" IMPLEMENTING AGENCY Santa Ana,City of Local Project Number: Project Title Additional Project IDs: 1st St Traffic Safety Corridor Street Light Improvements Type of Work: Safety Project Description Type of Work Description: Safety-Improve Installation of Street Lights poles,LED lights,underground conduits and wiring,and new electrical lighting of roadway meter pedestals. Limits FISCAL TOTAL First Street between Harbor Blvd to Susan Street YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL ESCALATED and First Street between Fairview Street and 2026 Measure M2 Local $5,000 $0 $270,600 $0 $275,600 $282,365 Center Street. Fairshare Project Notes FY 25-26 CIP Totals: $5,000 $0 $270,600 $0 $275,600 $282,365 Last Revised:25-00-Accepted Total Programmed:$275,600 TIP ID CP-12` Local Project Number: Project Title Additional Project IDs: Bedford Rd Rehabilitation:Main PI to North City Limit Type of Work: Road Maintenance Project Description Type of Work Description: Road Maintenance- Reconstruction/resurfacing of existing pavement and replacement/installation of missing or damaged, Rehabilitation of roadway curbs,gutters,sidewalks,driveway approaches,and wheelchair ramps within this segment of roadway. Limits FISCAL TOTAL Main Place to North City Limits,asphalt area only. YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL ESCALATED Project Notes 2025 Measure M2 Local $0 $0 $40,000 $0 $40,000 $40,000 Fairshare Carry forward for active project expenditures. FY 24-25 CIP;carryforward FY 23-24 amount for active project expenditures. Totals: $0 $0 $40,000 $0 $40,000 $40,000 Last Revised:25-00-Accepted Total Programmed:$40,000 City Council 20 — 40 3/3/2026 IMPLEMENTING AGENCY Santa Ana,City of Local Project Number: Project Title Additional Project IDs: Bridge Preventative Maintenance(BPMP) Type of Work: Road Maintenance Project Description Type of Work Description: Road Maintenance- Eight(8)bridges are eligible for preventative maintenance work under the Bridge Preventative Bridge Maintenance Program(BPMP)guidelines. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Citywide YEAR ESCALATED Project Notes 2025 Measure M2 Local $30,000 $0 $0 $0 $30,000 $30,000 Fairshare FY 25-26 CIP 2026 Measure M2 Local $100,000 $0 $0 $0 $100,000 $100,000 Fairshare Totals: $130,000 $0 $0 $0 $130,000 $130,000 Last Revised:25-00-Accepted Total Programmed:$130,000 TIP ID CP-12511 IMPLEMENTING AGENCY Santa Ana,City of Local Project Number:25-SNTA-TSP-5013 Project Title Additional Project IDs: Bristol St Corridor Regional Traffic Signal Synchronization Type of Work: Traffic Signals Project Description Type of Work Description: Traffic Signals- To provide inter-agency traffic signal coordination and infrastructure upgrades on Bristol Street from Interconnect traffic signals to improve coordination SR-22 in the City of Santa Ana through the City of Costa Mesa to Jamboree Road in the City of and communications Newport Beach. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL State Route 22 in the City of Santa Ana to YEAR ESCALATED Jamboree Road in City of Newport Beach 2026 Traffic Signal Sync $40,000 $0 $3,534,926 $0 $3,574,926 $3,663,299 Project Notes Program(TSSP) FY 25-26 CIP Totals7 $40,000 $0 $3,534,926 $0 $3,574,926 $3,663,299 Last Revised:25-00-Accepted Total Programmed:$3,574,926 T` to Ana,Uty or Local Project Number: 12-SNTA-ACE-3599 Project Title Additional Project IDs: 12-SNTA-ACE-3599 Bristol St Widening(Washington Ave to 17th St) Type of Work: Road Widening Project Description Type of Work Description: Road Widening-Add Bristol Street from Washington Avenue to Seventeenth Street would be widened to a total of six lanes 2 lanes to existing roadway in project limits (three lanes in each direction)to be consistent with the City of Santa Ana General Plan Circulation Element and the County of Orange's MPAH. Limits FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED Washington Ave to 17th St Project Notes Carryforward for active project expenditures Totals: $0 $0 $0 $0 $0 $0 pending reimbursements or final invoice. Last Revised:25-00-Accepted Total Programmed:$0 TIP ID CP--3585 IMPLEMENTING AGENCY Santa Ana,City of Local Project Number:21-SNTA-ICE-3995 Project Title Additional Project IDs: Bristol St.and Memory Ln. Intersection Improvements Type of Work: Intersection Project Description Type of Work Description: Intersection-Add Widening of the intersection at Bristol Street and Memory Lane.The proposed project would include through lane(s)to intersection adding a southbound through lane by replacement/installation or curbs,gutters,sidewalk,driveway approaches,pavement,landscaping,curb ramps,and s Limits FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED Bristol St.north of Memory Lane Project Notes Totals: $0 $0 $0 $0 $0 $0 Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Last Revised:25-00-Accepted Total Programmed:$0 City Council 20 — 41 3/3/2026 1 `)0 ota Ana,City of Local Project Number:23-SNTA-ICE-4041 Project Title Additional Project IDs: Bristol St.and Memory Ln. Intersection Widening Type of Work: Road Widening Project Description f Work Description: Road Widening-Add The proposed improvements would involve the widening of Bristol Street just north of Memory Lane to Type o 1 lane existing roadway in project limits accommodate an additional through southbound lane.Additionally,the proposed improvements would include the construction of sidewalk,curb and gutter Limits FISCAL TOTAL Bristol Street north of Memory Lane YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL ESCALATED Project Notes 2025 Measure M2 Local $80,000 $0 $0 $0 $80,000 $80,000 Fairshare Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Totals: $80,000 $0 $0 $0 $80,000 $80,000 Last Revised:25-00-Accepted Total Programmed:$80,000 TIP ID CP-11808 IMPLEMENTING AGENCY Santa Ana,City of Local Project Number:20-SNTA-ACE-3968 Project Title Additional Project IDs: 23-SNTA-ACE-4042 Bristol Street Improvements Phase 3A-Civic Center Drive to Washington Avenue Type of Work: Road Widening Project Description Type of Work Description: Road Widening-Add Bristol Street from Civic Center Dr to Washington Ave would be widened to a total of six lanes(three 2 lanes to existing roadway in project limits lanes in each direction)to be consistent with the City of Santa Ana General Plan Circulation Element and the County of Orange MPAH. Limits FISCAL TOTAL Civic Center Drive to Washington Avenue YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL ESCALATED Project Notes 2025 Measure M2 Local $0 $0 $5,240,293 $0 $5,240,293 $5,240,293 Fairshare Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Totals: $0 $0 $5,240,293 $0 $5,240,293 $5,240,293 Last Revised:25-00-Accepted Total Programmed:$5,240,293 TIP ID CP-11807 IMPLEMENTING AGENCY Santa Ana,City of Local Project Number:20-SNTA-ACE-3969 Project Title Additional Project IDs: 23-SNTA-ACE-4043 Bristol Street Improvements Phase 4-Warner Avenue to St.Andrew Place Type of Work: Road Widening Project Description Type of Work Description: Road Widening-Add Bristol Street from Warner Ave to St.Andrew PI would be widened to a total of six lanes(three lanes in 2 lanes to existing roadway in project limits each direction)to be consistent with the City of Santa Ana General Plan Circulation Element and the County of Orange MPAH. Limits FISCAL FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL Warner Avenue to St.Andrew Place YEAR ESCALATED Project Notes 2025 Measure M2 Local $0 $0 $11,910,066 $0 $11,910,066 $11,910,066 Fairshare Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Totals7 $0 $0 $11,910,066 $0 $11,910,066$11,910,066 Last Revised:25-00-Accepted Total Programmed:$11,910,066 TIP ID CP-11180 Local Project Number: 14-SNTA-ACE-3725 Project Title Additional Project IDs: 20-SNTA-ACE-3969 Bristol Street Improvements: Phase 4-Warner to St.Andrew Type of Work: Road Widening Project Description Type of Work Description: Road Widening-Add The Bristol Street Improvements project was planned and designed to incorporate complete street 2 lanes to existing roadway in project limits concepts with storm drain quality features.The improvements include widening from 4 to 6 lanes,with bus turnouts,raised median, bike lanes,and sound w Limits FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED Bristol Street from Warner Avenue to St.Andrew Street Project Notes Totals: $0 $0 $0 $0 $0 $0 Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Last Revised:25-00-Accepted Total Programmed:$0 City Council 20 — 42 3/3/2026 i IMPLEMENTING AGENCY Santa Ana,City of Local Project Number:24-SNTA-ACE-4064 Project Title Additional Project IDs: Dyer Road Improvements(55 Freeway-700'E/O Pullman) Type of Work: Road Widening Project Description Type of Work Description: Road Widening-Add The project will consist of pavement improvements,curb and gutter,driveways,manholes adjustments, 2 lanes to existing roadway in project limits wheel chair ramps,sidewalk,additional through lanes eastbound and westbound,bike lanes with a bike lane buffer,and landscaping Limits FISCAL TOTAL Dyer Road from the 55 Freeway to 700'east of YEAR FUND TYPE EIVG ROW CON/IMP O&M TOTAL ESCALATED Pullman Street. Arterial Capacity Project Notes 2025 Enhancements $2,365,200 $0 $0 $0 $2,365,200 $2,365,200 FY 25-26 CIP (ACE) 2026 Measure M2 Local $788,400 $0 $0 $0 $788,400 $788,400 Fairshare 2027 Other $0 $3,828,042 $0 $0 $3,828,042 $4,021,837 2027 Unfunded/Unknown $0 $11,484,125 $0 $0 $11,484,125 $12,065,509 2028 Unfunded/Unknown $0 $0 $13,499,993 $0 $13,499,993 $14,538,016 2028 Other $0 $0 $4,499,997 $0 $4,499,997 $4,846,005 Totals: $3,153,600 $15,312,167 $17,999,990 $0 $36,465,757 $38,624,967 Last Revised:25-00-Accepted Total Programmed:$36,465,757 Tic in ro-1?03 IMPLEMENTING AGENCY Santa Ana,City of Local Project Number: Project Title Additional Project IDs: Fairview Bridge and Street Improvements Type of Work: Road Widening Project Description Type of Work Description: Road Widening-Add The proposed improvements would include the widening of Fairview Street with a cross section of 100' 2 lanes to existing roadway in project limits wide right-of-way and will include 3 lanes in each direction,raised median,Class II bike lane,and 8' wide sidewalk with tree wells. Limits FISCAL TOTAL Fairview Bridge YEAR FUND TYPE EIVG ROW CON/IMP O&M TOTAL ESCALATED Project Notes 2025 Measure M2 Local $0 $0 $4,263,263 $0 $4,263,263 $4,263,263 Fairshare FY 25-26 CIP;carryforward FY 23-24 amount for active project expenditures. 2026 Measure M2 Local $350,000 $0 $0 $0 $350,000 $350,000 Fairshare Totals: $350,000 $0 $4,263,263 $0 $4,613,263 $4,613,263 Last Revised:25-00-Accepted Total Programmed:$4,613,263 TIP ID CP--3616 IMPLEMENTING AGENCY Santa Ana,City of Local Project Number:22-SNTA-ACE-4020 Project Title Additional Project IDs: 25-SNTA-ACE-5005 Fairview St. Improvements(Monte Carlo Drive to Trask Street) Type of Work: Road Widening Project Description Type of Work Description: Road Widening-Add Widen Fairview Street between Monte Carlo Drive and Trask Avenue from a four-lane roadway to a 1 lane to existing roadway in project limits six-lane arterial to provide adequate vehicular capacity within the City northern limits. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Monte Carlo to Trask Street YEAR ESCALATED Project Notes 2026 Arterial CapacityEnhancemnts(ACE) $0 $5,148,290 $0 $0 $5,148,290 $5,276,997 e Carryforward for active project expenditures, Measure a Local pending reimbursements,and/or final invoice. 2026 Fairshare $0 $0 $0 $0 $0 $0 ROW funded in 2025 Call.Construction phase is unfunded. 2026 Other $0 $1,716,097 $0 $0 $1,716,097 $1,758,999 2027 Unfunded/Unknown $0 $0 $4,441,481 $0 $4,441,481 $4,666,331 2027 Other $0 $0 $1,480,494 $0 $1,480,494 $1,555,444 Totals: $0 $6,864,387 $59921,975$0 $12,786,362 $13,257,771 Last Revised:25-00-Accepted Total Programmed:$12,786,362 City Council 20 — 43 3/3/2026 i ita Ana,City of Local Project Number: Project Title Additional Project IDs: Fairview Street Corridor Signal Synchronization Type of Work: Traffic Signals Project Description Type of Work Description: Traffic Signals- Fairview Street Traffic Signal Synchronization project will coordinate the Traffic Signals along this Interconnect traffic signals to improve coordination corridor between two agencies. Designated as part of a Signal Synchronization Network Corridor by and communications the Traffic Signal Synchronization Master Plan Limits FISCAL TOTAL Fairview Street from Garden Grove Boulevard to YEAR FUND TYPE ENG ROW CON/IMP 08M TOTAL ESCALATED Newport Boulevard 2025 Measure M2 Local $50,000 $0 $200,000 $0 $250,000 $250,000 Project Notes Fairshare Carry forward for active project expenditures/final reimbursement. Totals: $50,000 $0 $200,000 $0 $250,000 $250,000 Last Revised:25-00-Accepted Total Programmed:$250,000 TIP ID CP--3584 IMPLEMENTING AGENCY Santa Ana,City of Local Project Number:21-SNTA-ACE-3996 Project Title Additional Project IDs: 15-SNTA-ACE-3785 Fairview Street Improvements from 9th St.to 16th St. Type of Work: Road Widening Project Description Type of Work Description: Road Widening-Add Widen Fairview Street between 9th Street and 16th Street from a four-lane roadway to a 6-lane arterial 2 lanes to existing roadway in project limits to provide adequate vehicular capacity within the City's Northern limits. Limits FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 9th St.to 16th St. Project Notes Totals: $0 $0 $0 $0 $0 $0 CARRYFORWARD FOR ACTIVE PROJECT EXPENDITURES IN FY 25/26 Last Revised:25-00-Accepted Total Programmed:$0, CP-11814 ;'r y of Local Project Number: Project Title Additional Project IDs: Grand Avenue Rehabilitation from Edinger Avenue to McFadden Avenue Type of Work: Road Maintenance Project Description Type of Work Description: Road Maintenance- Reconstruction/resurfacing of existing pavement and replacement/installation of missing or damaged, Rehabilitation of roadway curbs,gutters,sidewalks,driveway approaches,and wheelchair ramps within this segment of roadway. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Grand Avenue from Edinger Avenue to McFadden YEAR ESCALATED Avenue 2025 Measure M2 Local $0 $0 $153,408 $0 $153,408 $153,408 Project Notes Fairshare Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Totals: $0 $0 $153,408 $0 $153,408 $153,408 Last Revised:25-00-Accepted Total Programmed:$153,408 TIP ID CP-12538 IMPI EMENTING AGENCY Santa Ana,City of Local Project Number: Project Title Additional Project IDs: Grand Avenue Roadway Rehabilitation from 1 st Street to McFadden Avenue Type of Work: Road Maintenance Project Description Type of Work Description: Road Maintenance- Reconstruction/resurfacing of existing pavement and replacement/installation of missing or damaged, Reconstruction roadway curbs,gutters,sidewalks,driveway approaches,and wheelchair ramps within this segment of roadway. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Grand Avenue from 1st Street to McFadden YEAR ESCALATED Avenue 2026 Measure M2 Local $0 $0 $0 $0 $0 $0 Project Notes Fairshare Carryforward for active project expenditures, pending reimbursements,or final invoice.Project Totals: $0 $0 $0 $0 $0 $0 is currently in the construction phase. Last Revised:25-00-Accepted Total Programmed:$0 City Council 20 — 44 3/3/2026 i 1PLEMENTING AGENCY Santa Ana,City of Local Project Number: 14-SNTA-TSP-3710 Project Title Additional Project IDs: 14-SNTA-TSP-3710 Harbor Boulevard Corridor Signal Synchronization Type of Work: Traffic Signals Project Description Type of Work Description: Traffic Signals- Harbor Boulevard Traffic Signal Synchronization project will coordinate the Traffic Signals along this Interconnect traffic signals to improve coordination corridor between five agencies. Designated as part of a Priority Corridor by the Traffic Signal and communications Synchronization Master Plan,the project will begi Limits FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED Chapman Avenue in the City of Garden Grove,and end at Newport Boulevard in the City of Costa Mesa. Totals: $0 $0 $0 $0 $0 $0 Project Notes Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Last Revised:25-00-Accepted Total Programmed:$0 Local Project Number: Project Title Additional Project IDs: High Visibility Marked Crosswalk Improvements Type of Work: Safety Project Description Type of Work Description: Safety-Improve Install high visibility marked crosswalks on 1st Street between Downtown Plaza and Euclid Street,on lighting of roadway Bristol Street from Riverglen Lane to Willits Avenue,and Broadway/Washington Avenue and Main Street/17th Street Intersections. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Citywide YEAR ESCALATED Project Notes 2026 Measure M2 Local $0 $0 $27,381 $0 $27,381 $28,066 Fairshare FY 25-26 C I P Totals: $0 $0 $27,381 $0 $27,381 $28,066 Last Revised:25-00-Accepted Total Programmed:$27,381 TIP In rn-°?.. IMPLEMENTING AGENCY Santa Ana,City of Local Project Number: Project Title Additional Project IDs: Kennedy Elementary and Villa Fundamental Intermediate SRTS Type of Work: Safety Project Description Type of Work Description: Safety-Traffic Installation of bulbouts,missing sidewalk,sidewalk repairs,left turn arrows,enhance marked calming such as bulbout,chokers,speed hump,etc. crosswalks,bike lanes along the safe routes to school for Kennedy Elementary and Villa Fundamental Intermediate. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Within the attendance area for Kennedy YEAR ESCALATED Elementary and Villa Fundamental Intermediate. 2025 Measure M2 Local $0 $0 $238,049 $0 $238,049 $238,049 Project Notes Fairshare Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Totals: $0 $0 $238,049 $0 $238,049 $238,049 Last Revised:25-00-Accepted Total Programmed:$238,049 TIP ID CP--3649 GENCY Santa Ana,City of Local Project Number:24-SNTA-TSP-4070 Project Title Additional Project IDs: 24-SNTA-TSP-4070 Kraemer Boulevard/Glassell Street/Grand Avenue Regional Traffic Signal Synchronization Type of Work: Traffic Signals Project Description Type of Work Description: Traffic Signals- Kraemer Boulevard/Glassell Street/Grand Avenue Traffic Signal Synchronization project will Interconnect traffic signals to improve coordination coordinate the Traffic Signals along this corridor between six agencies. Designated as part of a Priority and communications Corridor by the Traffic Signal Synchronization Mast Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Kraemer Boulevard/Glassell Street/Grand Avenue YEAR ESCALATED Project Notes 2026 Measure M2 Local $0 $0 $0 $0 $0 $0 Fairshare Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Totals: $0 $0 $0 $0 $0 $0 Last Revised:25-00-Accepted Total Programmed:$0 City Council 20 — 45 3/3/2026 'ita Ana,City of Local Project Number: Project Title Additional Project IDs: Lincoln Pedestrian Trail Type of Work: Bikeways Project Description Type of Work Description: Bikeways-New bike Design and construction of new pedestrian and bicycle pathway along Lincoln Avenue near Fairhaven route Avenue. Limits FISCAL TOTAL Lincoln Avenue near Fairhaven Avenue YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL ESCALATED Project Notes 2026 Measure M2 Local $0 $0 $43,028 $0 $43,028 $45,648 Fairshare Carry forward of active Measure M expenditures Totals: $0 $0 $43,028 $0 $43,028 $45,648 Last Revised:24-01 -Submitted Total Programmed:$43,028 TF 36 CY Santa Ana,City of Local Project Number: N/A Project Title Additional Project IDs: Local Street Preventative Maintenance Type of Work: Road Maintenance Project Description Type of Work Description: Road Maintenance- This project provides for the application of crack seal and slurry seal to various streets City wide. Slurry seal of roadway Limits FISCAL TOTAL City wide YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL ESCALATED Project Notes 2025 Measure M2 Local $150,000 $0 $3,350,000 $0 $3,500,000 $3,500,000 Total project budget increased from$24,500,000 to Fairshare $27,483,548. FY 25-26 CIP 2026 Measure M2 Local $0 $0 $3,483,548 $0 $3,483,548 $3,570,637 Fairshare 2027 Measure M2 Local $0 $0 $4,000,000 $0 $4,000,000 $4,202,500 Fairshare 2028 Measure M2 Local $0 $0 $4,000,000 $0 $4,000,000 $4,307,562 Fairshare 2029 Measure M2 Local $0 $0 $4,000,000 $0 $4,000,000 $4,415,252 Fairshare 2030 Measure M2 Local $0 $0 $4,000,000 $0 $4,000,000 $4,525,633 Fairshare 2031 Measure M2 Local $0 $0 $4,000,000 $0 $4,000,000 $4,638,774 Fairshare 2032 Measure M2 Local $0 $0 $4,000,000 $0 $4,000,000 $4,754,743 Fairshare Totals: $150,000 $0 $30,833,548 $0 $30,983,548 $33,915,101 Last Revised:25-00-Accepted Total Programmed:$30,983,548 TIP ID IMPLEMENTING Santa Ana,City of Local Project Number: Project Title Additional Project IDs: Main St Slurry Seal&Resurfacing:Memory Lane to North City Limit Type of Work: Road Maintenance Project Description Type of Work Description: Road Maintenance- Application of slurry seal,crack seal,and minor pavement resurfacing with asphalt concrete.The work Rehabilitation of roadway also include replacement/installation of missing or damaged curbs,gutters,sidewalk,driveway approaches,wheelchair ramps,and striping. Limits FISCAL TOTAL Memory Lane to North City Limit YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL ESCALATED Project Notes 2025 Measure M2 Local $0 $0 $448,000 $0 $448,000 $448,000 Fairshare Carryforward;project currently pending award. Totals: $0 $0 $448,000 $0 $448,000 $448,000 Last Revised:25-00-Accepted Total Programmed:$448,000 City Council 20 — 46 3/3/2026 i 1PLEMENTING AGENCY Santa Ana,City of Local Project Number: Project Title Additional Project IDs: McFadden Rehab:Fairview to Raitt Type of Work: Road Maintenance Project Description Type of Work Description: Road Maintenance- Reconstruction/resurfacing of existing pavement and replacement/installation of missing or damaged, Reconstruction roadway curbs,gutters,sidewalks,driveway approaches,and wheelchair ramps within this segment of roadway. Limits FISCAL TOTAL Fairview to Raitt YEAR FUND TYPE EIVG ROW CON/IMP 08M TOTAL ESCALATED Project Notes 2026 Measure M2 Local $0 $0 $883,719 $0 $883,719 $937,537 Fairshare Carry forward for active project expenditures Totals: $0 $0 $883,719 $0 $883,719 $937,537 Last Revised:24-01 -Submitted Total Programmed:$883,719 TIP ID CP-11r` IMPLEMENTING AGENCY Santa Ana,City of Local Project Number: N/A Project Title Additional Project IDs: Multi-Modal Project Development. Type of Work: Bikeways Project Description Provides for the engineering services that are necessary for grant applications, Type of Work Description: Bikeways-Planning development/preparation of plans,specifications,bike but maintenance and estimates related to bike lane projects. Limits FISCAL TOTAL City wide YEAR FUND TYPE EIVG ROW CON/IMP 08&M TOTAL ESCALATED Project Notes 2025 Measure M2 Local Fairshare $80,000 $0 $0 $0 $80,000 $80,000 FY 25-26 CIP Project was renamed from Bike Lane Project Development to Multi-Modal Project 2026 Measure M2 Local $80,000 $0 $0 $0 $80,000 $80,000 Development. Fairshare 2027 Measure M2 Local $80,000 $0 $0 $0 $80,000 $80,000 Fairshare 2028 Measure M2 Local $80,000 $0 $0 $0 $80,000 $80,000 Fairshare 2029 Measure M2 Local $80,000 $0 $0 $0 $80,000 $80,000 Fairshare 2030 Measure M2 Local $80,000 $0 $0 $0 $80,000 $80,000 Fairshare 2031 Measure M2 Local $80,000 $0 $0 $0 $80,000 $80,000 Fairshare 2032 Measure M2 Local $80,000 $0 $0 $0 $80,000 $80,000 Fairshare Totals: $640,000 $0 $0 $0 $640,000 $640,000 Last Revised:25-00-Accepted Total Programmed:$640,000 T 54 IMPLEMENTING AGENCY Santa Ana,City of Local Project Number: Project Title Additional Project IDs: OC Streetcar Type of Work: Transit Project Description The cities of Santa Ana and Garden Grove are jointly developing a modern streetcar system.The Type of Work Description: Transit-New Service streetcar will travel from the Santa Ana Regional Transportation Center(SARTC)through downtown Santa Ana,the Civic Center area,and the Willowick site. Limits FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED Harbor to Westminster 2025 Other $0 $0 $862,230 $0 $862,230 $862,230 Project Notes Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Totals: $0 $0 $862,230 $0 $862,230 $862,230 Last Revised:25-00-Accepted Total Programmed:$862,230 City Council 20 - 47 3/3/2026 IMPLEMENTING AGENCY Santa Ana,City of Local Project Number: N/A Project Title Additional Project IDs: Pavement Management Type of Work: Road Maintenance Project Description Type of Work Description: Road Maintenance- The City's Pavement Management System was first prepared in 1992.This project provides for a Studies or PMP updates Citywide inventory of street pavement to identify any changes in condition and record any damage. Limits FISCAL TOTAL Citywide YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL ESCALATED Project Notes 2025 Measure M2 Local $400,000 $0 $0 $0 $400,000 $400,000 Fairshare FY 25-26 CIP 2026 Measure M2 Local $400,000 $0 $0 $0 $400,000 $400,000 Fairshare 2027 Measure M2 Local $400,000 $0 $0 $0 $400,000 $400,000 Fairshare 2028 Measure M2 Local $400,000 $0 $0 $0 $400,000 $400,000 Fairshare 2029 Measure M2 Local $400,000 $0 $0 $0 $400,000 $400,000 Fairshare 2030 Measure M2 Local $400,000 $0 $0 $0 $400,000 $400,000 Fairshare 2031 Measure M2 Local $400,000 $0 $0 $0 $400,000 $400,000 Fairshare 2032 Measure M2 Local $400,000 $0 $0 $0 $400,000 $400,000 Fairshare Totals: $3,200,000 $0 $0 $0 $3,200,000 $3,200,000 I-ast Revised:25-00-Accepted Total Programmed:$3,200,000 .ia,arty of Local Project Number: N/A Project Title Additional Project IDs: Project Development Type of Work: Administration Project Description Type of Work Description: Administration-Grant This project includes staff coordination related to grant application preparation and submittal.It also application services entails staff response to City Council, resident,and business inquires. It includes environmental, preliminary engineering,and right-of-way. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL City wide YEAR ESCALATED Project Notes 2025 Measure M2 Local $250,000 $0 $0 $0 $250,000 $250,000 Fairshare FY 25-26 CIP 2026 Measure M2 Local $250,000 $0 $0 $0 $250,000 $250,000 Fairshare 2027 Measure M2 Local $250,000 $0 $0 $0 $250,000 $250,000 Fairshare 2028 Measure M2 Local $250,000 $0 $0 $0 $250,000 $250,000 Fairshare 2029 Measure M2 Local $250,000 $0 $0 $0 $250,000 $250,000 Fairshare 2030 Measure M2 Local $250,000 $0 $0 $0 $250,000 $250,000 Fairshare 2031 Measure M2 Local $250,000 $0 $0 $0 $250,000 $250,000 Fairshare 2032 Measure M2 Local $250,000 $0 $0 $0 $250,000 $250,000 Fairshare Totals: $2,000,000 $0 $0 $0 $2,000,000 $2,000,000 Last Revised:25-00-Accepted Total Programmed:$2,000,000 City Council 20 - 48 3/3/2026 TIP ID CP-11677 IMPLEMENTING AGENCY Santa Ana,City of Local Project Number:20-SNTA-STS-3978 Project Title Additional Project IDs: Project W Bus Shelter Project Type of Work: Transit Project Description Type of Work Description: Transit-Stops,shelters,benches,amenities,etc. Install new bus shelters with integral benches,trash receptacles and advertisement panels. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Citywide YEAR ESCALATED Project Notes 2025 Measure M2 Local $0 $0 $254,023 $0 $254,023 $254,023 Fairshare Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Totals: $0 $0 $254,023 $0 $254,023 $254,023 Last Revised:25-00-Accepted Total Programmed:$254,023 TI '49 ,PLEMENTING AGENCY Santa Ana,City of Local Project Number: Project Title Additional Project IDs: Regional Traffic Signal Synchronization Projects Type of Work: Traffic Signals Project Description Type of Work Description: Traffic Signals Coordinate signals within project limits Traffic Signal Synchronization Limits FISCAL TOTAL Garden Grove Blvd to Memory Lane;Main St& YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL ESCALATED 15th St. 2025 Traffic Signal Sync Program $0 $0 $23,699 $0 $23,699 $23,699 Project Notes (TSSP) Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Totals: $0 $0 $23,699 $0 $23,699 $23,699 Last Revised:25-00-Accepted Total Programmed:$23,699 TIP ID CP-12351 1PLEMENTING AGENCY Santa Ana,City of Local Project Number: Project Title Additional Project IDs: Residential Street Repair Type of Work: Road Maintenance Project Description Type of Work Description: Road Maintenance- Rehabilitation of existing roadway pavement for local streets.The project will include the removal and Rehabilitation of roadway replacement of existing concrete streets.Various replacement pavement strategies will be investigated to determine the most cost effective Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Heninger Park YEAR ESCALATED Project Notes 2025 Measure M2 Local $0 $0 $286,271 $0 $286,271 $286,271 Fairshare Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Totals: $0 $0 $286,271 $0 $286,271 $286,271 Last Revised:25-00-Accepted Total Programmed:$286,271 City Council 20 — 49 3/3/2026 IMPLEMENTING AGENCY Santa Ana,City of Local Project Number: N/A Project Title Additional Project IDs: Right-of-Way Management Type of Work: Administration Project Description This project provides for the management and administration of right-of-way acquisitions/real estate Type of Work Description: Administration-Other transactions,which requires coordination of activities with the City Attorney's Office and other agencies. Limits FISCAL TOTAL City wide YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL ESCALATED Project Notes 2025 Measure M2 Local $350,000 $0 $0 $0 $350,000 $350,000 Fairshare FY 25-26 CIP 2026 Measure M2 Local $350,000 $0 $0 $0 $350,000 $350,000 Fairshare 2027 Measure M2 Local $350,000 $0 $0 $0 $350,000 $350,000 Fairshare 2028 Measure M2 Local $350,000 $0 $0 $0 $350,000 $350,000 Fairshare 2029 Measure M2 Local $350,000 $0 $0 $0 $350,000 $350,000 Fairshare 2030 Measure M2 Local $350,000 $0 $0 $0 $350,000 $350,000 Fairshare 2031 Measure M2 Local $350,000 $0 $0 $0 $350,000 $350,000 Fairshare 2032 Measure M2 Local $350,000 $0 $0 $0 $350,000 $350,000 Fairshare Totals: $2,800,000 $0 $0 $0 $2,800,000 $2,800,000 Last Revised:25-00-Accepted Total Programmed:$2,800,000 TIP ` IMPLEMENTING AGENCY Santa Ana,City of Local Project Number: Project Title Additional Project IDs: Safe Mobility Santa Ana Update Type of Work: Transportation Planning Project Description Type of Work Description: Transportation Safe Mobility Santa Ana Update will re-evaluate citywide traffic safety.The study will analyze traffic Planning-Studies collisions,identify contributing factors or patterns,recommend improvements,develop cost estimates and prioritize recommended improvements. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Citywide YEAR ESCALATED Project Notes 2025 Measure M2 Local $0 $0 $35 $0 $35 $35 Fairshare Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Totals: $0 $0 $35 $0 $35 $35 Last Revised:25-00-Accepted Total Programmed:$35 T 8 Local Project Number:20-SNTA-STS-3978 Project Title Additional Project IDs: Santa Ana Transit Stop Improvements-2020 Type of Work: Transit Project Description Santa Ana will improve 35 transit stops,which are listed as follows according to Stop ID No:6068, Type of Work Description: Transit-Other 5928,6077,5947,6513,5902,6412,6556,6035,6416,6042,6057,5934,6421,6504,6509,6046, 5997,5919,6500,5980,6549,6423,6280,5984,6089, Limits FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED N/A Project Notes Totals: $0 $0 $0 $0 $0 $0 Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Funding history is shown in prior CIPs. Last Revised:25-00-Accepted Total Programmed:$0 City Council 20 — 50 3/3/2026 i >f Local Project Number:24-SNTA-ECP-4098 Project Title Additional Project IDs: 24-SNTA-ECP-4098 Santa Ana Zoo Stormwater Capture and Diversion(SAZSCAD)Project Type of Work: Environmental Cleanup Project Description Type of Work Description: Environmental Install two underground infiltration units,one hydrodynamic separator,two vegetated swales,and Cleanup-Detention/Infiltration basins pervious pavement.•Construct a large underground stormwater infiltration system in the primary parking lot of the Santa Ana Zoo.•Construct a small Limits FISCAL TOTAL Caltrans(not considered a joint applicant) YEAR FUND TYPE EIVG ROW CON/IMP O&M TOTAL ESCALATED Project Notes 2026 State $0 $0 $3,853,525 $0 $3,853,525 $3,949,863 Carryforward for active project expenditures, 2026 Environmental Cleanup $0 $0 $2,500,000 $0 $2,500,000 $2,562,500 pending reimbursements,and/or final invoice. Program(ECP)-Tier 2 2026 Other $0 $0 $467,275 $0 $467,275 $478,957 Totals: $0 $0 $6,820,800 $0 $6,820,800 $6,991,320 Last Revised:25-00-Accepted Total Programmed:$6,820,800 TI '37 PLEMENTING AGENCY Santa Ana,City of Local Project Number: Project Title Additional Project IDs: Traffic Management Plans Type of Work: Transportation Planning Project Description Type of Work Description: Transportation Conduct a variety of traffic counts at various locations Citywide to collect data needed for traffic Planning-Studies management planning,signal priority studies,signal timing,etc.,preparation of aerial maps,and management of accident data. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL City wide YEAR ESCALATED Project Notes 2025 Measure M2 Local $60,000 $0 $0 $0 $60,000 $60,000 Fairshare Total project budget increased from$420,000 to $700,000. FY 25-26 CIP 2026 Measure M2 Local $100,000 $0 $0 $0 $100,000 $100,000 Fairshare 2027 Measure M2 Local $100,000 $0 $0 $0 $100,000 $100,000 Fairshare 2028 Measure M2 Local $100,000 $0 $0 $0 $100,000 $100,000 Fairshare 2029 Measure M2 Local $100,000 $0 $0 $0 $100,000 $100,000 Fairshare 2030 Measure M2 Local $100,000 $0 $0 $0 $100,000 $100,000 Fairshare 2031 Measure M2 Local $100,000 $0 $0 $0 $100,000 $100,000 Fairshare 2032 Measure M2 Local $100,000 $0 $0 $0 $100,000 $100,000 Fairshare Totals: $760,000 $0 $0 $0 $760,000 $760,000 t Revised:25-00-Accepted Total Programmed:$760,000 City Council 20 - 51 3/3/2026 TIP ID CP-11238 IMPLEMENTING AGENCY Santa Ana,City of Local Project Number: N/A Project Title Additional Project IDs: Traffic Safety Project Development Type of Work: Administration Project Description Administration- Provides for the engineering design services that are necessary for grant applications,environmental Type of Work Description: Transportation planning/engineering studies documents,development/preparation of plans,specifications,and estimates related to traffic safety improvement projects. Limits FISCAL TOTAL City wide YEAR FUND TYPE EIVG ROW CON/IMP 08M TOTAL ESCALATED Project Notes 2025 Measure M2 Local $50,000 $o $o $o $50,000 $50,000 Fairshare FY 25-26 CIP 2026 Measure M2 Local Fairshare $50,000 $0 $0 $0 $50,000 $50,000 2027 Measure M2 Local $50,000 $0 $0 $0 $50,000 $50,000 Fairshare 2028 Measure M2 Local $50,000 $0 $0 $0 $50,000 $50,000 Fairshare 2029 Measure M2 Local $50,000 $0 $0 $0 $50,000 $50,000 Fairshare 2030 Measure M2 Local Fairshare $50,000 $0 $0 $0 $50,000 $50,000 2031 Measure M2 Local $50,000 $0 $0 $0 $50,000 $50,000 Fairshare 2032 Measure M2 Local $50,000 $0 $0 $0 $50,000 $50,000 Fairshare Totals: $400,000 $0 $0 $0 $400,000 $400,000 Last Revised:25-00-Accepted Total Programmed:$400,000 TIP ` `"' IMPLEMENTING AGENCY Santa Ana,City of Local Project Number: N/A Project Title Additional Project IDs: Traffic Signal Equipment Replacement Type of Work: Traffic Signals Project Description Type of Work Description: Traffic Signals Install Replace outdated traffic signal and monitoring equipment,such as cabinets,conflict monitors, new traffic signals and equipment controllers,CCTV,and communication equipment both in the field and in the traffic management center. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL City wide YEAR ESCALATED Project Notes 2025 Measure M2 Local $381,277 $0 $100,000 $0 $481,277 $481,277 Fairshare FY 25-26 CIP 2026 Measure M2 Local $0 $0 $100,000 $0 $100,000 $102,500 Fairshare 2027 Measure M2 Local $0 $0 $100,000 $0 $100,000 $105,062 Fairshare 2028 Measure M2 Local $0 $0 $100,000 $0 $100,000 $107,689 Fairshare 2029 Measure M2 Local $0 $0 $100,000 $0 $100,000 $110,381 Fairshare 2030 Measure M2 Local $0 $0 $100,000 $0 $100,000 $113,141 Fairshare 2031 Measure M2 Local $0 $0 $100,000 $0 $100,000 $115,969 Fairshare 2032 Measure M2 Local $0 $0 $100,000 $0 $100,000 $118,869 Fairshare Totals: $381,277 $0 $800,000 $0 $1,181,277 $1,254,888 Last Revised:25-00-Accepted Total Programmed:$1,181,277 City Council 20 - 52 3/3/2026 i 'ita Ana,City of Local Project Number: 18-SNTA-ACE-3909 Project Title Additional Project IDs: Warner Avenue Improvements-(Oak Street to Standard Avenue) Type of Work: Road Widening Project Description Type of Work Description: Road Widening-Add This segment(Oak Street to Standard Avenue)is part of the Warner Avenue Improvements project 2 lanes to existing roadway in project limits from Main Street to Grand Avenue which would be widened to a total of six lanes(three lanes in each direction)to be consistent with the City of Santa Ana Limits FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED Oak Street to Standard Avenue Project Notes Totals: $0 $0 $0 $0 $0 $0 Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Last Revised:25-00-Accepted Total Programmed:$0 TIP ID CP--3490 IMPLEMENTING AGENCY Santa Ana,City of Local Project Number: 18-SNTA-ACE-3907 Project Title Additional Project IDs: Warner Avenue Improvements-(Standard Avenue to Grand Avenue) Type of Work: Road Widening Project Description Type of Work Description: Road Widening-Add This segment(Standard Avenue to Grand Avenue)is part of the Warner Avenue Improvements project 2 lanes to existing roadway in project limits from Main Street to Grand Avenue which would be widened to a total of six lanes(three lanes in each direction). Limits FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED Standard Avenue to Grand Avenue Project Notes Totals: $0 $0 $0 $0 $0 $0 Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Last Revised:25-00-Accepted Total Programmed:$0 TIP In r.n_.? IMPLEMENTING AGENCY Santa Ana,City of Local Project Number:21-SNTA-ACE-3997 Project Title Additional Project IDs: 17-SNTA-ACE-3869 Warner Avenue Improvements-Oak Street to Grand Avenue Type of Work: Road Widening Project Description Type of Work Description: Road Widening-Add This segment(Oak Street to Grand Avenue)is part of the Warner Avenue Improvements project from 2 lanes to existing roadway in project limits Main Street to Grand Avenue which would be widened to a total of six lanes(three lanes in each direction). Limits FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED Oak Street to Grand Avenue Project Notes Totals: $0 $0 $0 $0 $0 $0 Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Last Revised:25-00-Accepted Total Programmed:$0 TIP ID CP-12054 JTING AGENCY Santa Ana,City Local Project Number:23-SNTA-ACE-4044 Project Title Additional Project IDs: Warner Avenue Improvements Ph 2-Oak Street to Grand Avenue Type of Work: Road Widening Project Description Type of Work Description: Road Widening-Add This project will widen Warner Avenue between Oak Street and Grand Avenue from 2 to 3 lanes in 1 lane to existing roadway in project limits each direction.The project will also include additional left turn lanes at Grand Avenue,bus pads, raised medians,and a protected bike lane. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Oak Street to Grand Avenue YEAR ESCALATED Project Notes 2025 Measure M2 Local $0 $15,251,534 $0 $0 $15,251,534 $15,251,534 Fairshare FY 25-26 CIP Carryforward for active project M2 Local Measure expenditures,pending reimbursements,and/or 2026 Me Me s ure $0 $0 $29,307 $0 $29,307 $30,040 final invoice. Totals: $0 $15,251,534 $29,307 $0 $15,280,841 $15,281,574 3t Revised:25-00-Accepted Total Programmed:$15,280,841 City Council 20 — 53 3/3/2026 i STING AGENCY Santa Ana,City of Local Project Number: 18-SNTA-ACE-3908 Project Title Additional Project IDs: Warner Avenue Improvements Phase 1-Main St to Oak Street Type of Work: Road Widening Project Description Type of Work Description: Road Widening-Add This segment(Main St to Oak Street)is part of the Warner Avenue Improvements project from Main 2 lanes to existing roadway in project limits Street to Grand Avenue which would be widened to a total of six lanes(three lanes in each direction) to be consistent with the City of Santa Ana General Limits FISCAL TOTAL Main St to Oak Street YEAR FUND TYPE EIVG ROW CON/IMP 08M TOTAL ESCALATED Project Notes 2025 Measure M2 Local $0 $0 $993,000 $0 $993,000 $993,000 Fairshare Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Totals: $0 $0 $993,000 $0 $993,000 $993,000 Last Revised:25-00-Accepted Total Programmed:$993,000 TIP ID CP-112` IMPLEMENTING AGENCY Santa Ana,City of Local Project Number: N/A Project Title Additional Project IDs: Warner Avenue Protected Bike Lanes(Oak to Grand) Type of Work: Bikeways Project Description Type of Work Description: Bikeways-Other Provide dedicated and protected bike lanes along Warner Avenue from Oak Street to Grand Avenue for bicyclists in order to improve perceived comfort and safety. Limits FISCAL TOTAL Oak to Grand YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL ESCALATED Project Notes 2025 Measure M2 Local $0 $0 $313,260 $0 $313,260 $313,260 Fairshare Carryforward for active project expenditures, pending reimbursements,and/or final invoice. Totals: $0 $0 $313,260 $0 $313,260 $313,260 Last Revised:25-00-Accepted Total Programmed:$313,260 City Council 20 — 54 3/3/2026 C W O . 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RECOMMENDED ACTIONS 1. Adopt an ordinance (Exhibit 1)approving Zoning Ordinance Amendment No. 2026- 01 to amend several sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) relating to definitions, location, permitting, development standards, and operational requirements for smoke shop establishments; and ORDINANCE NO. NS-XXXX entitled ZONING ORDINANCE AMENDMENT NO. 2026-01 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO SMOKE SHOP ESTABLISHMENTS AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15060(c)(2), SECTION 15060(c)(3), AND SECTION 15061(b)(3), read by title only and waive further reading 2. Adopt a resolution (Exhibit 2) to establish a Planning and Building Agency Smoke Shop Inspection fee and a Police Department Smoke Shop Inspection fee. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING FEES FOR PLANNING AND BUILDING AGENCY SMOKE SHOP INSPECTIONS AND POLICE DEPARTMENT SMOKE SHOP INSPECTIONS City Council 21 — 1 3/3/2026 Zoning Ordinance Amendment No. 2026-01 and Fee Resolution (Smoke Shop Ordinance and Inspection Fee Resolution) March 3, 2026 Page 2 GOVERNMENT CODE §84308 APPLIES: No EXECUTIVE SUMMARY On December 2, 2025, the City Council directed staff to prepare an ordinance to regulate the establishment and permitting of smoke shops and restrict their proximity to sensitive uses such as schools, parks, childcare facilities, and residences, and to require Planning Commission approval of a conditional use permit (CUP) for the establishment of new smoke shops. The proposed ordinance follows City Council direction by defining smoke shops separate from retail and service establishments, regulating location by requiring a buffer from one another and from sensitive uses, requiring CUP approval for the establishment of new smoke shops, and establishing development and operating standards. Planning Commission Action — February 9, 2026 On February 9, 2026, the Planning Commission held a public hearing for the project and voted 6:0:1 (Commissioner Oliva absent) to recommend that the City Council approve Zoning Ordinance Amendment (ZOA) No. 2026-01. During Planning Commission comments, commissioners requested that staff evaluate incorporation of two items detailed in Table 1 below, which have been evaluated and addressed in the revised draft ordinance: Table 1: Planninq Commission Topics for Consideration Item Commission Comment Proposed Change to Draft Ordinance Mobile Recommended that staff evaluate the Specify by definition that smoke shops are Vending treatment of mobile vending vehicles with businesses located in permanent, fully Trucks ancillary sale of tobacco products in a enclosed buildings. manner similar to convenience stores and grocery stores, which are distinct from smoke shops and not subject to the proposed regulations. Arterials Recommended that staff consider prohibiting Disallow smoke shops within a building or smoke shops on arterial streets. tenant space where any storefront, signage, or pedestrian entrance is oriented toward or visible from an arterial street. DISCUSSION The City of Santa Ana is proposing to amend portions of Chapter 41 (Zoning) relating to smoke shop establishments and a resolution to amend the Miscellaneous Fees Schedule for Fiscal Year 2025-2026 to establish a Planning and Building Agency Fee for Smoke Shop Inspections and a Police Department Fee for Smoke Shop Inspections. The proposed ordinance is attached to this report as Exhibit 1. City Council 21 — 2 3/3/2026 Zoning Ordinance Amendment No. 2026-01 and Fee Resolution (Smoke Shop Ordinance and Inspection Fee Resolution) March 3, 2026 Page 3 Background and Present Status There has been a significant rise in the number of licensed and unlicensed tobacco retail establishments within the City. The number of smoke shops has risen from 17 to 43 smoke shops (38 licensed, 5 unlicensed) since January 1, 2024. Approximately 96% of all documented smoke shops are located in neighborhood-serving retail centers in close proximity to sensitive uses, raising public health, safety, and enforcement concerns. Chapter 41 of the SAMC does not distinguish smoke shops from general retail uses. As a result, licensed retailers have been allowed to establish at locations throughout the City in commercial and other zoning districts where retail uses are allowed by-right. While smoke shops are distributed throughout the City, nearly 60% of them are located within 1,000 feet of youth-centered land uses such as schools, parks, and childcare facilities and all but two are located within 500 feet of residential uses. Public Health and Safety The proximity of tobacco retailers to youth is a public health concern. The U.S. Surgeon General determined in 2012 that a high density of tobacco retailers promotes youth smoking by both increasing access to products and creating more environmental cues that encourage smoking.' Research indicates that such conditions are associated with an increased rate of tobacco use initiation in young people,2,3 higher overall tobacco consumption, and a lower likelihood of successfully quitting.4,5 While the impact of tobacco retailer density on minors is a primary concern, the presence of smoke shops also affects community character, public health, and public safety. Those effects are evidenced by increased loitering, smoking, littering, and crime linked to cash- based operations, factors that drive a consequential decline in nearby quality of life and with detrimental impacts on surrounding businesses. In 2025, Police Department personnel received 989 calls for service and complaints about the sale of tobacco products to minors, which prompted targeted enforcement. These 1 U.S. Department of Health and Human Services. Preventing Tobacco Use Among Youth and Young Adults:A Report of the Surgeon General. U.S. Department of Health and Human Services, Centers for Disease Control and Prevention, National Center for Chronic Disease Prevention and Health Promotion, Office on Smoking and Health, 2012. 2 Center for Public Health Systems Science. Point-of-Sale Strategies:A Tobacco Control Guide. Center for Public Health Systems Science; George Warren Brown School of Social Work at Washington University in St. Louis and the Tobacco Control Legal Consortium,2014. 3 Henriksen L, Feighery EC, Schleicher NC, Cowling DW, Kline RS, Fortmann SP. Is adolescent smoking related to the density and proximity of tobacco outlets and retail advertising near schools? Prev Med Aug 2008;47(2):333-8. 4 Chuang YC, Cubbin C,Ahn D,Winkleby MA. Effects of neighborhood socioeconomic status and convenience store concentration on individual level smoking. J Epidemiol Community Health 2005;59(7):568-73. 5 U.S. Department of Health and Human Services. Preventing Tobacco Use Among Youth and Young Adults:A Report of the Surgeon General. U.S. Department of Health and Human Services, Centers for Disease Control and Prevention, National Center for Chronic Disease Prevention and Health Promotion, Office on Smoking and Health, 2012. City Council 21 — 3 3/3/2026 Zoning Ordinance Amendment No. 2026-01 and Fee Resolution (Smoke Shop Ordinance and Inspection Fee Resolution) March 3, 2026 Page 4 investigations confirmed additional concerns and uncovered illicit activities. Because of investigations, authorities executed 12 search warrants, which revealed various criminal violations, including: • Storage of narcotics and controlled substances, • Sale of nitrous oxide, and • Sale of flavored tobacco products. Following searches, the Police Department issued citations and, in some instances, made arrests. The Code Enforcement Division has also responded to complaints about smoke shops and began collecting detailed data for them in August 2025. Since then, Code Enforcement personnel have issued two Notices and Orders, five Notices of Violation, and 10 Administrative Fines for unpermitted work, unpermitted substance sales, and operation without required licensing and/or certification. Proposed Ordinance The draft smoke shop ordinance defines smoke shops as a distinct land use separate from retail and service uses, and restricts the location of smoke shops to commercial zones provided they obtain a CUP. Furthermore, the ordinance restricts the location by buffering smoke shops from one another and from residential and youth-centered land uses. In addition, the ordinance establishes a set of regulations to minimize impacts to surrounding businesses and neighborhoods. The following table summarizes current and proposed regulations. Table 2: Current and Proposed Regulations Item Existing Zoning Code Proposed Zoning Code Amendment Regulations Definitions Smoke shops are not defined Sec. 41-152.6.1 establishes a definition for and are considered a type of smoke shops and specifically excludes retail and service convenience stores and grocery stores with establishment. accessory sales of tobacco. Zoning Districts Smoke shops are consider a Sec. 41-2409 expressly states that smoke retail and service shops may be located in the C1, C1-MD, C2, establishment and are C4, C5, or C-SM zoning districts subject to permitted throughout the city in approval of a CUP. commercial and industrial districts and Specific Plans and Specific Developments where retail and service uses are allowed by right. Permit No special or additional permit Sec. 41-2410(b)(1) requires a CUP for the Requirements required for smoke shops. establishment of smoke shops. Location No location requirements. Sec. 41-2409(a) establishes location Requirements standards, including: City Council 21 — 4 3/3/2026 Zoning Ordinance Amendment No. 2026-01 and Fee Resolution (Smoke Shop Ordinance and Inspection Fee Resolution) March 3, 2026 Page 5 Item Existing Zoning Code Proposed Zoning Code Amendment Regulations 1. 1,000-foot separation between smoke shops; 2. 1,000-foot separation requirement from youth-centered uses including recreational facilities and schools; 3. 1,000-foot separation requirement from an alcohol or other drug abuse recovery or treatment facility; 4. 500-foot separation requirement from a property zoned or used for residential purposes; and 5. Prohibition from buildings or tenant spaces where any storefront, signage, or pedestrian entrance is oriented toward or visible from the public right-of-way of an arterial street. Development and No development and operating Sec. 41-2411 establishes development and Operating standards specific to smoke operating standards applicable to all smoke Standards shops. shops, existing and future, including, but not limited to: 1. Limiting display of smoking paraphernalia; 2. Age restrictions (must be 21 years or older to enter); 3. Lighting; 4. Litter and graffiti removal; 5. Vending machine prohibition; 6. Video surveillance requirements; 7. Signage, glazing, and obstructions; 8. Prohibition of loitering, illegal drug activity, public intoxication, sales to minors, gambling, and prostitution; 9. Training requirements; 10. Compliance with local, state, and federal laws, regulations, and orders; 11. Posting of Conditions of Approval and proof of training; 12. Prohibition of sale of certain products (e.g. cannabis or cannabinoid products, drug paraphernalia, flavored tobacco, and kratom products); 13. Hours of operation; 14. Security planning and measures; 15. Annual inspections; and 16. Circumstances for fines and/or CUP revocation. City Council 21 — 5 3/3/2026 Zoning Ordinance Amendment No. 2026-01 and Fee Resolution (Smoke Shop Ordinance and Inspection Fee Resolution) March 3, 2026 Page 6 Item Existing Zoning Code Proposed Zoning Code Amendment Regulations Discontinuance of Smoke shops are not subject Sec. 41-683.8 deems all smoke shops with a Nonconforming to use-specific discontinuance valid certificate of occupancy and tobacco Status of nonconforming status. retailer license prior to the effective date of the ordinance nonconforming and establishes that if a nonconforming smoke shop is discontinued for a period of six months, the subsequent use must conform to the provisions of the Zoning Code. Locational Criteria Analysis The proposed ordinance includes three distance and separation requirements to protect public health, safety, and community character. To reduce exposure of smoke shops to youth, a 1,000-foot buffer is proposed between smoke shops and youth-centered locations. This proposed distance is more effective at making tobacco products less visible and accessible to students, particularly those walking or biking to and from school. This standard matches the City's buffers for other restricted businesses, such as alcohol retailers, which have proven effective at reducing access to alcoholic beverages, and which is associated with lowering initiation of consumption and consumption rates, reducing violence, and decreasing crime. A 1,000- foot buffer is consistent with those adopted by cities like Anaheim and Fresno. To protect residential neighborhoods from secondary impacts, such as late-night loitering, the proposed ordinance also includes a 500-foot buffer between smoke shops and residential areas. This distance balances the desire to protect community character with the need to leave some commercial space available for businesses. Such a standard matches the City's rules for other restricted businesses, like massage establishments, which have proven effective at limiting their associated negative impacts. While a 500- foot standard is stricter than Anaheim's 200-foot rule, it is a more consistent compared to other California cities that have recently adopted regulations, such as West Hollywood (600 feet), Escalon (600 feet), and Rancho Cordova (1,000 feet). To prevent overconcentration of smoke shops, the proposed ordinance includes a 1,000- foot buffer between smoke shops. Separating the businesses helps to prevent the formation of "vice hubs" that can negatively impact community character, health, and safety. This distance matches the City's current requirements for massage establishments and adult entertainment businesses, which have proven effective at reducing crime and fostering a more professional, therapeutic environment. Other cities in California, including Fresno and Rancho Cucamonga, have the same separation requirement. City Council 21 — 6 3/3/2026 Zoning Ordinance Amendment No. 2026-01 and Fee Resolution (Smoke Shop Ordinance and Inspection Fee Resolution) March 3, 2026 Page 7 To limit visibility of smoke shops from major arterials, as recommended by the Planning Commission, the proposed ordinance includes a 300-foot buffer between arterial streets and smoke shops. Such a standard is consistent with zoning practices to manage traffic, preserve aesthetics, and deter undesirable activity in major business corridors. Such a practice is consistent with the City's current requirements for other uses such as commercial storage and mini-warehouse facilities, which are less desirable uses in commercial areas and are required to be at least 500 feet from an arterial street. Existing and Future Smoke Shops Currently, smoke shops are distributed throughout the city, spanning the length of commercial corridors and sometimes clustering in groups of two or three. Under the proposed ordinance, none of the 43 existing smoke shops would meet the location requirements. To gradually phase out smoke shops near sensitive uses, the proposed ordinance includes nonconforming rules, which allow existing smoke shops to continue operations if they have a valid Certificate of Occupancy and a Tobacco Retailer License. Nonconforming shops may continue and must meet the new development and operating standards (listed in Table 2) within six months of the effective date of the smoke shop ordinance. If a nonconforming smoke shop ceases operations for six months, the nonconforming status discontinues and any new business at that location must conform to Chapter 41 (Zoning) of the SAMC. The six-month limit aligns with the discontinuation period for the sale of alcoholic beverages in Santa Ana, which has proven effective at reducing the number of nonconforming alcohol sales establishments. General Plan Consistency The proposed modification to the Zoning Code is consistent with multiple goals and policies outlined in the General Plan's Land Use, Community, and Economic Prosperity elements, specifically: • Land Use (LU) Element Goal LU-3 (Compatibility of Uses): This goal seeks to preserve the character and integrity of existing neighborhoods. • Policy LU-3.3 (Enforcement of Standards): This policy aims to maintain a robust and proactive code enforcement program that partners with community stakeholders and is responsive to community needs. • Policy LU-3.8 (Sensitive Receptors): This policy endeavors to avoid placing noxious or hazardous land uses in close proximity to sensitive land uses. • Policy LU-4.6 (Healthy Living Conditions): This policy encourages land use decisions that promote healthy lifestyles. • Community (CM) Element Goal CM-3 (Active Living and Well-Being): This goal promotes the health and wellness of all residents. City Council 21 — 7 3/3/2026 Zoning Ordinance Amendment No. 2026-01 and Fee Resolution (Smoke Shop Ordinance and Inspection Fee Resolution) March 3, 2026 Page 8 • Policy CM-3.2 (Healthy Neighborhoods): This policy supports the creation of healthy neighborhoods by addressing public safety, land use conflicts, and incompatible uses. • Policy EP-2.3 (Complementary Businesses): This policy encourages the development of mutually beneficial and complementary business clusters within the community. Code Enforcement and Police Department Smoke Shop Inspection Fees Miscellaneous Fees are intended to recover the City's costs associated with delivering the corresponding services and, in accordance with state law, cannot exceed the City's actual costs in delivering said services. With the adoption of ZOA No. 2026-01, the City would require smoke shop inspections at least once per year. Code Enforcement and the Police Department will conduct joint inspections. Code Enforcement will inspect compliance with development and operating standards such as, but not limited to, the display of products, lighting, signage, glazing, and obstructions, in addition to compliance with Conditions of Approval. The Police Department will conduct inspections for evidence of criminal activity such as, but not limited to, loitering and other nuisance activities, and the sale of prohibited products, as well as proper video surveillance. Neither of the inspection types were contemplated in the Fiscal Year 2025-2026 Miscellaneous Fees Schedule. The Planning and Building Agency is proposing to establish a Code Enforcement Smoke Shop Inspection fee of$533.08 and the Police Department is proposing to establish a Police Department Smoke Shop Inspection fee of$709.98. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act ("CEQA") and the CEQA Guidelines, the adoption of this Ordinance ("Project") is exempt from CEQA review pursuant to Section 15060(c)(2) because the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment; Section 15060(c)(3), because the activity is not a "project" as defined in Section 15378; and Section 15061(b)(3), because it can be seen with certainty that there is no possibility that the adoption of this ordinance, which establishes land use and zoning regulations for smoke shops to protect public health and safety, may have a significant effect on the environment. These amendments are administrative and regulatory in nature, do not authorize specific development projects, and are intended to prevent the over- concentration and proliferation of smoke shops near sensitive uses. Based on this analysis, a Notice of Exemption, Environmental Review No. 2026-08, will be filed for this Project. City Council 21 — 8 3/3/2026 Zoning Ordinance Amendment No. 2026-01 and Fee Resolution (Smoke Shop Ordinance and Inspection Fee Resolution) March 3, 2026 Page 9 FISCAL IMPACT The proposed smoke shop ordinance is expected to generate revenue that offsets any administrative costs. Existing mandatory fees for CUP applications will recover the administrative cost to process applications. In addition, adoption and implementation of the ordinance requires the establishment of new fees to allow the City to recover expenses incurred for staff time spent preparing for, conducting, and reporting on inspections. City departments required to administer the inspections include the Planning and Building Agency and the Police Department. The proposed ordinance has a net neutral fiscal impact, as the passage of the ordinance would generate fiscal impacts to the City in the form of additional expenditures offset by new revenues. A new smoke shop CUP application would generate a base cost of $13,691. Application fees include those for processing a Conditional Use Permit, Development Project Review, and an Environmental Review. In 2026, staff estimates conducting 38 inspections for existing smoke shops operating with permits and Certificates of Occupancy, resulting in approximately $47,000 in total inspection fees. EXHIBITS 1. Ordinance 2. Fee Resolution 3. February 9, 2026 Planning Commission Staff Report and Exhibits 4. Copy of Public Hearing Notice Submitted By: Ali Pezeshkpour, AICP, Executive Director, Planning and Building Agency Approved By: Alvaro Nunez, City Manager City Council 21 — 9 3/3/2026 ORDINANCE NO. NS-XXXX ZONING ORDINANCE AMENDMENT NO. 2026-01 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO SMOKE SHOP ESTABLISHMENTS AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15060(c)(2), SECTION 15060(c)(3), AND SECTION1 5061(b)(3) WHEREAS, the City of Santa Ana, under its police power, has the authority to enact and enforce regulations to promote the public health, safety, and general welfare of its residents and to regulate the use of land within the City; and WHEREAS, the City's powers to regulate and enforce laws in the area of tobacco sales and distribution are reflected in various State laws, including California Health and Safety Code Section 118950(e), California Business and Professions Code Section 22960(c), 22961(b), 22962(e), and 22963; and WHEREAS, about 77% of Santa Ana's population is Latino, a population which has been systematically pursued through predatory marketing and cultural exploitation by the tobacco industry' and about 10% of the City's population is Asian American, a population within which Vietnamese-American men have historically exhibited some of the highest smoking prevalence rates in California 2; and WHEREAS, roughly 13% of the population of the City lives below the federal poverty line3 and suffers from disproportionately high density of tobacco retailers in lower- income census tracts compared to more affluent Orange County cities, a disparity that creates an "inequity of exposure" by saturating the local retail environment with point-of- sale advertising and cheap tobacco products that facilitate higher rates of nicotine dependence in marginalized neighborhoods4,5; and U.S. Census Bureau. (2023). QuickFacts: Santa Ana City, California (Hispanic or Latino: 76.7%). Census.gov; Acevedo-Garcia, D., Et al. (2004). "The Hispanic Market: Tobacco Industry Targeting and Surveillance."American Journal of Public health. 2 U.S. Census Bureau. (2023). QuickFacts: Santa Ana City, Califonia (Asian alone: 10.3%). Census.gov; Tong, E.K., et al. (2010). "Smoking Prevalence and Factors Associated with Smoking Status Among Vietnamese in California. Nicotine & Tobacco Research. 3 U.S. Census Bureau. (2023). QuickFacts: Santa Ana City, California (Persons in poverty: 12.6%). Census.gov. 4 California Department of Public Health (CDPH). (2017). "Density of Tobacco Retailers in California." CDPH Tobacco Control Program. 5 Centers for Disease Control and Prevention (CDC). (2024). "Health Equity: Socioeconomic Status and Tobacco." CDC Tobacco Office. Ordinance No. NS-#### Page 1 of 17 City Council 21 — 10 3/3/2026 WHEREAS, Santa Ana's status as one of the most densely populated cities in the United States results in a high concentration of tobacco retailers within walking distance of schools, parks, and residential land uses6°7; and WHEREAS, smoke shops are a type of tobacco retailer and are distributed citywide primarily along commercial corridors in close proximity to schools, parks, and residential land uses; and WHEREAS, nearly sixty (60) percent of smoke shops are located within 1,000 feet of youth-centered uses such as schools, parks, and childcare facilities, and about ninety- six (96) percent of smoke shops are located within 500 feet of residences; and WHEREAS, the City Council has observed a significant increase in the number of smoke shops in the City and, since January 1, 2024, the number of smoke shops in Santa Ana has more than doubled from seventeen (17) to forty-three (43); and WHEREAS, on December 2, 2025, the City Council directed City staff to prepare an ordinance to regulate the establishment and permitting of smoke shops to restrict their proximity to sensitive uses such as schools, parks, childcare facilities, and residences to address public health, public safety, and enforcement concerns; and WHEREAS, smoke shops have historically been treated as ordinary retail under the Santa Ana Municipal Code (SAMC), which has limited the City's ability to assess their cumulative impact on community character and public safety; and WHEREAS, there exists a compelling interest in reducing the exposure of minors to tobacco products, electronic cigarettes, and related paraphernalia, consistent with the goals of the City's Tobacco Retail Licensing program and recent prohibitions on flavored tobacco products; and WHEREAS, the City recently prohibited the sale of nitrous-oxide for recreational use via local ordinance in 2025 to close loopholes in State law and address the illicit distribution of inhalants often found in smoke shop environments; and WHEREAS, in 2025, Santa Ana Police Department personnel served twelve (12) search warrants and, as a result of the search warrants, they discovered narcotics, loitering, and violations related to the sale of nitrous-oxide and flavored tobacco; and WHEREAS, in 2025, Santa Ana Police Department personnel received 989 calls for service for illegal and nuisance activities at smoke shops; and 6 Campaign for Tobacco-Free Kids. (2023). "The Impact of Retailer Density on Youth Smoking." TobaccoFreeKids.org. U.S. Department of Health and Human Services. (2024). "Tobacco-Related Health Disparities: A Report of the Surgeon General." HHS.gov. Ordinance No. NS-#### Page 2 of 17 City Council 21 — 11 3/3/2026 WHEREAS, Code Enforcement and Police Department enforcement have observed unlawful activities at smoke shops that directly impact community character, public health, and public safety; and WHEREAS, unlawful nuisance activities observed at smoke shop establishments include, but are not limited to, storage of banned substances such as nitrous oxide, whippets, and flavored tobacco; illegal gambling operations; sale of unregulated goods such as psychedelic mushrooms, kratom, and hemp; loitering; littering; and crime linked to cash-based operations; and WHEREAS, between August 2025, when Code Enforcement data specific to smoke shops was first collected, and January 2026, Code Enforcement personnel issued two (2) Notices and Orders, five (5) Notices of Violation, and ten (10) administrative citations for unpermitted work, unpermitted substance sales, and operation without licensing and/or certification; and WHEREAS, Zoning Ordinance Amendment No. 2026-01 is consistent with various goals and policies of the General Plan, specifically, this action is consistent with Land Use (LU) Element Goal LU-3 (Compatibility of Uses), which is intended to preserve the character and integrity of existing neighborhoods; Policy LU-3.3 (Enforcement of Standards), which aims to maintain a robust and proactive code enforcement program that partners with community stakeholders and is responsive to community needs; Policy LU-3.8 (Sensitive Receptors), which endeavors to avoid placing noxious or hazardous uses in close proximity to sensitive land uses; Policy LU-4.6 (Healthy Living Conditions) which encourages land use decisions that promote healthy lifestyles; Community (CM) Element Goal CM-3 (Active Living and Well-Being), which promotes the health and wellness of all residents; Policy CM-3.2 (Healthy Neighborhoods), which supports the creation of healthy neighborhoods by addressing public safety, land use conflicts, and incompatible uses; and Economic Prosperity (EP) Element Policy EP-2.3 (Complementary Businesses), which encourages the development of mutually beneficial and complementary business clusters within the community; and WHEREAS, on February 9, 2026, the Planning Commission held a duly-noticed public hearing and considered the staff report, recommendations by staff, and public testimony concerning Zoning Ordinance Amendment No. 2026-01, at which time the Planning Commission recommended that the City Council adopt the proposed ordinance with direction that staff evaluate certain definition(s) and location requirements and revise the proposed ordinance accordingly; and WHEREAS, on March 3, 2026, the City Council held a duly-noticed public hearing and considered the staff report, recommendations by staff, and public testimony concerning the proposed ordinance. Ordinance No. NS-#### Page 3 of 17 City Council 21 — 12 3/3/2026 THE CITY COUNCIL OF THE CITY OF SANTA ANA HERBY ORDAINS AS FOLLOWS: Section 1. The recitals above are each incorporated by reference and adopted as findings by the City Council. Section 2. Pursuant to the California Environmental Quality Act ("CEQA") and the CEQA Guidelines, the adoption of this Ordinance ("Project") is exempt from CEQA review pursuant to Section 15060(c)(2) because the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment; Section 15060(c)(3), because the activity is not a "project" as defined in Section 15378; and Section 15061(b)(3), because it can be seen with certainty that there is no possibility that the adoption of this ordinance, which establishes land use and zoning regulations for smoke shops to protect public health and safety, may have a significant effect on the environment. These amendments are administrative and regulatory in nature, do not authorize specific development projects, and are intended to prevent the over- concentration and proliferation of smoke shops near sensitive uses. Section 3. Section 41-44.5.1. (Convenience store) of Chapter 41 of the SAMC is hereby added to read as follows: Sec. 41-44.5.1. — Convenience store. A convenience store means a retail establishment that sells a variety of products for consumption off-premises, including, but not limited to, food and beverages, household goods, over-the-counter medicines, magazines and other printed publications, and other similar items. Section 4. Section 41-42.9. (Cigarette) of Chapter 41 of the SAMC is hereby added to read as follows: Sec. 41-42.9. - Cigarette. Cigarette shall have the same meaning as Section 30003 of the Revenue & Taxation Code, including any amendments or successor statutes thereto. Section 5. Section 41-65.6. (Grocery store) of Chapter 41 of the SAMC is hereby added to read as follows: Section. 41-65.6. — Grocery store. A grocery ocery store means a retail establishment that typically stocks a range of items, including fresh produce, meats, dairy products, canned and packaged goods, over-the- counter medicines, and household supplies like cleaning products and paper goods. It can serve a neighborhood or the wider community, and while offering items of convenience, is not considered a Convenience Store. Attributes of such establishment Ordinance No. NS-#### Page 4 of 17 City Council 21 — 13 3/3/2026 often include multiple entrances, loading docks, and interior food service such as bakeries and butcher counters. Section 6. Section 41-54.6. (Electronic cigarette) of Chapter 41 of the SAMC is hereby added to read as follows: Sec. 41-54.6. - Electronic cigarette. Electronic cigarette, or e-cigarette, shall have the same meaning as Section 31001(c) of the Revenue & Taxation Code, including any amendments or successor statutes thereto. Section 7. Section 41-152.6. (Smoke and vapor products) of Chapter 41 of the SAMC is hereby added to read as follows: Sec. 41-152.6. - Smoke and vapor products. Smoke and vapor products include, but may not be limited to, tobacco products and smoking paraphernalia. Section 8. Section 41-152.6.1. (Smoke shop) of Chapter 41 of the SAMC is hereby added to read as follows: Sec. 41-152.6.1. - Smoke shop. A smoke shop means any business located in a permanent, fully-enclosed building that primarily sells or offers for sale any smoke and vapor products, but shall not include: establishments whose business includes the incidental sale of smoke and vapor products (such as convenience stores and grocery stores as defined by this Chapter); establishments that sell smoke and vapor products principally for onsite consumption (such as private smokers' lounges); or establishments operating under a commercial cannabis business under Chapter 40 (Regulation of Commercial Cannabis Activities). Section 9. Section 41-152.6.2. (Smoke shop operator) of Chapter 41 of the SAMC is hereby added to read as follows: Sec. 41-152.6.2. - Smoke shop operator. A smoke shop operator means all persons who own and/or operate a smoke shop. An owner is any person who owns 5 percent or more of the smoke shop. Section 10. Section 41-152.6.3. (Smoking) of Chapter 41 of the SAMC is hereby added to read as follows: Sec. 41-152.6.3. - Smoking. Ordinance No. NS-#### Page 5 of 17 City Council 21 — 14 3/3/2026 Smoking shall have the same meaning as Section 22950.5(c) of the Business and Professions Code, including any amendments or successor statutes thereto. Section 11. Section 41-152.6.4. (Smoking paraphernalia) of Chapter 41 of the SAMC is hereby added to read as follows: Sec. 41-152.6.4. - Smoking paraphernalia. Smoking paraphernalia means any device, substance, or accessory intended for the smoking of tobacco, cannabis, vaping, or electronic cigarette, or illicit drug use. Section 12. Section 41-159.7. (Tobacco product) of Chapter 41 of the SAMC is hereby added to read as follows: Sec. 41-159.7. - Tobacco product. Tobacco product shall have the same meaning as provided in 22950.5(d) of the Business and Professions Code, including any amendments or successor statutes thereto. Section 13. Section 41-159.8. (Tobacco retailer) of Chapter 41 of the SAMC is hereby added to read as follows: Sec. 41-159.8. - Tobacco retailer. Tobacco retailer shall have the same meaning as that in Section 18-90(f) of this Code. Section 14. Section 41-683.8. (Discontinuance of nonconforming smoke shops) of Chapter 41 of the SAMC is hereby added to read as follows: Sec. 41-683.8. - Discontinuance of nonconforming smoke shops. (a) All smoke shops that have a valid certificate of occupancy and tobacco retailer license pursuant to Article III of Chapter 18 of this Code prior to the effective date of this section, shall be deemed a nonconforming smoke shop. (b) If a nonconforming smoke shop, as smoke shop is defined in Section 41-152.6.1, is discontinued for a period of six (6) consecutive months, any subsequent use must conform in every respect to the provisions of this Chapter. Section 15. Article XXIV (Smoke Shops) of Chapter 41 of the SAMC is hereby added to read as follows: ARTICLE XXIV. SMOKE SHOPS Sec. 41-2408. - Specific purposes. Ordinance No. NS-#### Page 6 of 17 City Council 21 — 15 3/3/2026 1-1 In addition to the general purposes listed in section 41-1, the specific purposes of this article are to: M Establish regulations for smoke shops, as defined in 41-152.6.1 of this Code. Establish reasonable and uniform regulations that will reduce possible adverse secondary effects that smoke shops may have upon the residents of the city and preserve the integrity of existing commercial and residential areas of the city, which are in close proximity to such commercial areas. Sec. 41-2409. - Permitted zones and locations. La) Smoke shops maybe located on parcels in the C1, C1-MD, C2, C4, C5, or C-SM zoning districts subject to the issuance of a conditional use permit. M No smoke shop shall be located within one thousand (1 ,000)feet of another smoke shop, as measured from the primary entrance of the smoke shop to the primary entrance of the nearest smoke shop. No smoke shop shall be located on a parcel located within one thousand (1,000) feet, as measured from the primary entrance of the smoke shop to the outermost boundary of the nearest parcel line whereon any of the following is located: i. A public park, playground, recreational area including a trail that is immediately adjacent to a public park, or youth facility, including, but not limited to, a boys and girls club, nursery school, preschool, or day care facility; ii. A school (K-12)as defined by Section 11362.768 of the Health and Safety Code; or iii. An alcohol or other drug abuse recovery or treatment facility. No smoke shop shall be located on a parcel located within five hundred (500)feet of a property zoned or used for residential purposes, as measured from the primary entrance of the smoke shop to the outermost boundary of the nearest parcel line of the property zoned or used for residential purposes. No smoke shop shall be permitted within a building or tenant space where any storefront, signage, or pedestrian entrance is oriented toward or visible from the public right-of-way of an arterial street, as defined and designated in the Mobility Element of the City's General Plan. Ordinance No. NS-#### Page 7 of 17 City Council 21 — 16 3/3/2026 Sec. 41-2410. - Permits and certificates. (a) No tobacco retailer, as defined in Section 18-90 of this Code, where the sale of tobacco is incidental to its primary use (such as a grocery store or convenience store) shall be operated or established in the city without first obtaining the following: W An approved certificate of occupancy. Q A city issued business license. Q) An approved Tobacco Retailer License issued by the Chief of the Santa Ana Police Department, as set forth in Section 18-91 of this Code. (b) No smoke shop may be operated or established in the city without first obtaining the following: An approved conditional use permit. An approved certificate of occupancy. A city issued business license. An approved Tobacco Retailer License issued by the Chief of the Santa Ana Police Department, as set forth in Section 18-91 of this Code. Sec. 41-2411. - Development and operating standards. The following development and operating standards shall be applied to the operation of any smoke shop: (a) Display. A maximum of twenty-five (25) percent of the floor area of the premises may display smoking paraphernalia for sale or viewing. Age Restriction. No person under the age of 21 years shall enter, be in, or remain in or on the premises of any smoke shop at any time. It shall be the affirmative duty of the business operator to verify the age of every person entering the establishment. Lc) Lighting. The exterior of the premises, including adjacent public sidewalks and all parking lots under the control of the smoke shop, shall be illuminated in accordance with the lighting requirements of the underlying zoning district, and applicable Conditions of Approval. Ordinance No. NS-#### Page 8 of 17 City Council 21 — 17 3/3/2026 Litter and Graffiti. Trash and recycling receptacles shall be provided near public entrances to and exits from the building. The smoke shop operator shall provide for daily removal of trash, litter, and debris from the premises and on all sidewalks that abut the premises, including the smoke shop's parking areas. The owner of a property where a smoke shop is located shall remove graffiti in accordance with the requirements of Sec. 10-228 of this Code. Le) Vending Machines. Interior and exterior vending machines are prohibited. f Video Surveillance. Smoke shops must equip a fully functional color digital video camera surveillance system. The video camera surveillance system storage device or cameras shall be transmission control protocol/TCP capable of being accessed through the internet by the Santa Ana Police Department or their designee on request. Q) The video camera surveillance system must continuously record, store, and be capable of playing back images and be fully functional at all times, including during any hours the business is closed. The system must be maintained in a secured location inside of the business. The video camera surveillance system shall maintain the correct date and time stamped onto the image at all times. The video camera surveillance system's camera storage capacity should be for at least 90 calendar days. Such cameras must be capable of producing a retrievable and identifiable image that can be made a permanent record and that can be enlarged through projection or other means. The video camera surveillance system shall be capable of producing a digital playback as a system feature. The Santa Ana Police Department may request immediate viewing of surveillance footage and may request digital media in relation to a criminal investigation; in such case, the digital media shall be provided to an authorized representative of the Santa Ana Police Department, upon request, within 24 hours of the request. Ordinance No. NS-#### Page 9 of 17 City Council 21 — 18 3/3/2026 Q There shall be a minimum of three surveillance cameras placed so as to record activities in the primary customer areas of the business: such cameras must, at minimum, provide surveillance for all entry and exit areas, customer parking, and the cash register. These cameras should be located on the interior and, in some instances, the exterior of the building if necessary to provide adequate surveillance of an exterior area. Cameras shall be of sufficient quality to be able to identify persons and/or vehicles utilizing the business parking lot. The interior of the business must have at least one surveillance camera placed to focus on each cash register transaction with the view to include the clerk as well as the customer waiting area. All interior surveillance cameras shall record in color. L10) All exterior surveillance cameras shall record in color and have automatic low light switching capabilities to black and white. Exterior surveillance cameras shall be in weatherproof enclosures and located in a manner that will prevent or reduce the possibility of vandalism. 11 An inoperable video camera surveillance system may be cause for revocation of the Conditional Use Permit. f12) In the event of a security breach, vandalism, theft, or other offense, the smoke shop operator must ensure preservation of the relevant security footage beyond the required 90 days in coordination with the Santa Ana Police Department. 13 A sign shall be posted inside and at the entrance to the smoke shop indicating that the premises are under video surveillance. Lc� Signage, Glazing, Obstructions. M The provisions specified under Article XI (On-Premises Signs), and this subsection shall apply. Where conflict may occur between the provisions of Article XI (On-Premises Signs) and this subsection, the more restrictive provisions shall govern. Q In addition to the requirements found in the California Cigarette and Tobacco Products Licensing Act of 2003 and all updated and related state and federal laws, including any amendments and successor statutes thereto, including any state or Federal regulations, the following copy is required to be prominently posted in a readily visible manner on an interior wall or fixture and not on windows: Ordinance No. NS-#### Page 10 of 17 City Council 21 — 19 3/3/2026 a. "California State Law Prohibits the Sale of Tobacco Products to Persons Under 21 Years of Age." b. "No Persons Under the Age of 21 May Enter These Premises." c. "No Loitering is Allowed On or In Front of These Premises." d. "No Smoking, oping Allowed on These Premises." Q) At least 50 percent of any street-facing facade must be glazed with a clear, non-tinted material and may not be obstructed through interior placement of any temporary sign taped or otherwise affixed to a window or shelves, racks, furniture, or other storage or display of products. Any signage required by law shall not exceed twenty-five (25) percent of the area of each window. Doors must be free from signs regardless of door type or material. LQJ Advertising and signaqe on windows shall be placed and maintained in a manner that ensures that law enforcement personnel have a clear and unobstructed view of the interior of the business, including the area in which the cash registers are maintained, from exterior public sidewalks, parking lots, or entrance to the business. Any smoke shop located within 1,000 feet of a sensitive use, as listed in Subsection 41-2409(a) shall not advertise tobacco or vapor sales in a manner visible from the outside of the smoke shop, such as from a public thoroughfare, sidewalk, or parking lot. Loitering and Other Nuisance Activities. The operation of a smoke shop shall not result in repeated nuisance activities on the property, which may include, but are not limited to, disturbances of the peace, illegal drug activity, public intoxication, drinking in public, smoke and vapor product sales to minors, harassment of passersby, gambling, prostitution, sale of stolen goods, public urination, theft, assaults, batteries, acts of vandalism, loitering, excessive littering, graffiti, illegal parking, excessive loud noises (especially in the late night or early morning hours) traffic violations, curfew violations, lewd conduct, or other violations of local, state, or federal laws, especially when contributing to a proportionally high rate of police reports and arrests to the area. Any violation of this section shall be considered an egregious violation of this ordinance and a public nuisance that is imminently dangerous to life, health, safety or adjacent property such that it requires immediate correction or elimination. Such a violation shall Ordinance No. NS-#### Page 11 of 17 City Council 21 — 20 3/3/2026 subject the smoke shop operator to immediate suspension pursuant to Section 41-650.5 or to revocation of the smoke shop's Conditional Use Permit pursuant to Section 41-651 of this Code. The smoke shop operator shall post the property with the appropriate signs advising that consumption of alcoholic beverages, gambling, trespassing, or loitering on private property is a violation of the SAMC. The smoke shop operator shall ensure that a form is submitted to the Santa Ana Police Department, notarized, signed, and dated by the property owner(s) every 12 months, that authorizes Santa Ana Police Department peace officers to enter the smoke shop premises and remove trespassers when the business is closed to the public, in accordance with Section 602(o) of the California Penal Code, including any amendments or successor statutes thereto. Training. M Initial Training. The smoke shop operator and all employees of the smoke shop who are involved in the sale of smoke and vapor products must complete approved course(s) in training of smoke and vapor product sales and handling within 60 days after approval of the Conditional Use Permit, or for employees hired after the approval of the Conditional Use Permit, within 60 days from the date of hire. Existing smoke shop operators and employees shall have 60 days from the effective date of this ordinance to come into compliance with the training requirement, and thereafter new operators and employees shall obtain the necessary training within 60 days of the date of hire or from the date of ownership. To satisfy this requirement, a program must meet the standards of the California Department of Public Health, or other certifying or licensing body designated by the State of California, in the Stop Tobacco Access to Kids Enforcement (STAKE) Act. If the smoke shop operator is a legal entity, the manager or executive responsible for the smoke shop shall obtain the requisite training, as well as all employees. Annual Training. The smoke shop operator and all employees shall also be required to complete annual trainings, which comply with state standards, including changes to tobacco sales laws and regulations. Smoke shops shall be required to keep up-to-date records, such as certificates of completion, which prove that all individuals listed above have completed the requisite annual trainings and shall furnish these records to the City during inspections and upon a reasonable request from the City. Compliance with Laws. The smoke shop must remain in compliance with all local, state, and federal laws, regulations, and orders, as well as all Conditions of Approval imposed on the use. Ordinance No. NS-#### Page 12 of 17 City Council 21 — 21 3/3/2026 Posting of Conditions. A copy of all conditions of approval and training requirements shall either be posted in a conspicuous and unobstructed place near the entrance, cashier counter, or customer service area of the smoke shop or posted in an employee area and provided upon request (e.g., via flyer or brochure to patrons and enforcement officials. Prohibited Products. The sale or distribution of one or more of the following is prohibited. Cannabis or Cannabinoid products. Sale of this product shall immediately subject the smoke shop to Conditional Use Permit revocation proceedings pursuant to Section 41-651 of this Code. Drug paraphernalia not directly related to legal smoke and vapor products. Q) Nitrous oxide. Any kratom product. Flavored tobacco. Sale of this product shall immediately subject the smoke shop to Conditional Use Permit revocation proceedings pursuant to Section 41-651 of this Code. Should flavored tobacco products be found during an inspection of the smoke shop, the Santa Ana Police Department may seize and destroy said products. Other products prohibited by law. Alcoholic beverages, unless otherwise permitted by a valid City issued permit that is in existence prior to the date of the adoption of this ordinance. (m) Hours of Operation. All smoke shops may only conduct business transactions between the hours of 7:00 a.m. and 11:00 p.m. daily. (n) Additional Requirements. Smoke shop operators and/or applicants shall submit a security plan consistent with Santa Ana Police Department policy on the sale of age- restricted materials. Prior to the approval of a Conditional Use Permit, the applicant shall prepare and submit for review by the Chief of the Santa Ana Police Department, or designee, a security plan for approval. Approval of the security plan by the Chief or their designee shall not be unreasonably denied. The contents of the security plan shall be incorporated as Conditions of Approval to the Conditional Use Permit. As a part of the annual inspection process conducted pursuant to Sec. 41-2411(n)(5), the security plan shall be resubmitted for approval by the Chief or designee. Ordinance No. NS-#### Page 13 of 17 City Council 21 — 22 3/3/2026 Q The Director or designee may require the smoke shop operator and/or applicant to submit additional information, of such type and in such form as the Director may specify, as the Director may deem relevant to the application, including, but not limited to, an operational statement, floor plans, architectural renderings, and technical studies, as appropriate. Q) The Director or designee may refer an application to other City departments to determine whether the smoke shop's location will comply with building, health, zoning, and fire ordinances or other applicable ordinances or laws. City departments may conduct an inspection of the premises to determine compliance with the ordinances and other laws they administer, and may subsequently prepare reports summarizing their inspections. Additional security measures such as reduced hours of operation, security guards, door monitors, and/or burglar alarm systems may be required if nuisance or related problems are demonstrated to occur as a result of business practices or operations. This will be determined on a case-by-case basis upon review by the Santa Ana Police Department. Smoke shops shall be subject to routine unannounced inspections at least annually, to ensure compliance with this section and any additional conditions of the Conditional Use Permit. The smoke shop operator shall reimburse the City for the cost of such inspection(s) pursuant to the City's Miscellaneous Fee Schedule. If an annual inspection results in a finding that a smoke shop operator is not in compliance with this section or the specific conditions of the Conditional Use Permit, that finding may be used as a basis for amending or revoking the Conditional Use Permit, pursuant to Section 41-651 this Code. a. If a smoke shop is determined to be out of compliance with its Conditions of Approval, the person or entity acting as the smoke shop operator shall be subject to administrative fines, pursuant to Sec. 1-21.3 of Chapter 1 of this Code, as set by City Council resolution. The fine structure shall consist of progressively higher fines for violations occurring within one year of a prior violation. In addition, upon a fourth violation being upheld within a three (3) year period of the first violation, the Conditional Use Permit for the business may be subject to revocation. Fines shall be levied in accordance with the Miscellaneous Fee Schedule. Sec. 41-2412. - Existing Smoke Shops. Smoke shops that are in existence upon the effective date of this article and that do not have a conditional use permit to operate shall have six (6) months from the effective date of this article to comply with the standards in Section 41-2411 of this Article. Ordinance No. NS-#### Page 14 of 17 City Council 21 — 23 3/3/2026 Sec. 41-2413. - Applicability to other regulations. The provisions of this article are not intended to provide exclusive regulation of the regulated smoke shop uses. Such uses must comply with any and all applicable regulations imposed in other articles of Chapter 41 of this Code, other city ordinances and state and federal law. Should a conflict exist between the provisions of this article and the provisions of other articles of Chapter 41 of this Code, the provisions of this article shall prevail. Section 16. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 17. The City Council of the City of Santa Ana hereby adopts an ordinance amending various sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code pertaining to smoke shop establishments. This approval was based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Request for City Council Action dated March 3, 2026, and exhibits attached thereto; and the public testimony, all which are incorporated herein by reference. Section 18. This ordinance shall become effective thirty (30) days after its adoption. Section 19. The City Clerk shall certify the adoption of this ordinance and shall cause the same to be published as required by law. ADOPTED this day of , 2026. Valerie Amezcua Mayor Ordinance No. NS-#### Page 15 of 17 City Council 21 — 24 3/3/2026 APPROVED AS TO FORM Sonia R. Carvalho, City Attorney I By: Melissa M. Crosthwaite Senior Assistant City Attorney AYES: Councilmembers: NOES: Councilmembers: ABSTAIN: Councilmembers: NOT PRESENT: Councilmembers: Ordinance No. NS-#### Page 16 of 17 City Council 21 — 25 3/3/2026 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, , City Clerk, do hereby attest to and certify that the attached Ordinance No. NS- to be the original ordinance adopted by the City Council of the City of Santa Ana on , and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: Jennifer L. Hall City Clerk City of Santa Ana Ordinance No. NS-#### Page 17 of 17 City Council 21 — 26 3/3/2026 RESOLUTION NO. 2026-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING FEES FOR PLANNING AND BUILDING AGENCY SMOKE SHOP INSPECTIONS AND POLICE DEPARTMENT SMOKE SHOP INSPECTIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. Section 8-5 of the SAMC authorizes the establishment of fees and charges for permits, plan review, inspections, re-inspections, investigations, hearings or other purposes requiring fees by resolution of the City Council. B. On June 3, 2025, the City Council approved Resolution No. 2025-026 establishing the Uniform Miscellaneous Fees Schedule for Fiscal Year 2025-2026. C. Fees contained in the Uniform Miscellaneous Fees are intended to recover the City's costs associated with delivering the corresponding services and, in accordance with State law, do not exceed the City's estimated reasonable cost in delivering said service. D. If adopted, Ordinance No. NS-XXXX will require smoke shop inspections a minimum of one time per year for all smoke shops operating in the City. E. Review of these types of inspections were not contemplated by the Uniform Miscellaneous Fees Schedule for Fiscal Year 2025-2026. Therefore, a new Planning and Building Agency fee for Code Enforcement Smoke Shop Inspection and a new Police Department fee for Police Department Smoke Shop Inspection need to be added to the Uniform Miscellaneous Fees Schedule. F. Based on an analysis and evaluation of staff time, equipment, and materials, staff recommends that the fees set forth below be added to the Uniform Miscellaneous Fees Schedule for Fiscal Year 2025-2026. Section 2. The City Council hereby establishes a Code Enforcement Smoke Shop Inspection fee and a Police Department Smoke Shop Inspection Fee, as noted below, as they represent the estimated reasonable cost of conducting said inspections: Code Enforcement Smoke Shop Inspection $533.08 Police Department Smoke Shop Inspection $709.98 Resolution No.2026-XXX Page 1 of 3 City Council 21 — 27 3/3/2026 Section 3. The City Council finds that the aforementioned fees are less than or equal to, but do not exceed, the actual direct and indirect costs and expenses incurred by the City of Santa Ana in providing said services. Section 4. Without further action of the City Council, the above-referenced fees created by this Resolution shall be incorporated into the City's Uniform Schedule of Miscellaneous Fees for Fiscal Year 2025-2026 and updated annually. Section 5. This Resolution, upon adoption by the City Council, shall take effect upon the effective date of Ordinance No. NS-XXXX, and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this day of 12026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney Byl Melissa M. Crosthwaite Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers Resolution No.2026-XXX Page 2 of 3 City Council 21 — 28 3/3/2026 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026- to be the original Resolution adopted by the City Council of the City of Santa Ana on , 2026. Date: City Clerk City of Santa Ana Resolution No.2026-XXX Page 3 of 3 City Council 21 — 29 3/3/2026 ORANGE COUNTY REPORTER This space for filing stamp only - SINCE 1921 -- 600 W SANTA ANA BLVD STE 812, SANTA ANA,CA 92701 Telephone(714)543-2027 /Fax (714)542-6841 ABIGAIL ALCALA CITY OF SANTA ANA/CITY CLERK OR#:4013344 20 CIVIC CENTER PLAZA M-30 NOTICE OF PUBLIC HEARING Ana,CA 92701.Members of the public BEFORE THE CITY COUNCIL OF THE may attend this meeting in-person or SANTA ANA, CA-92701 CITY OF SANTA ANA,CA join via Zoom. For the most up to date The City of Santa Ana encourages the information on how to participate virtually public to participate in the decision- in this meeting, please visit making process.The following notice https://www.santa-ana.org/agendas-and- is being provided so that you can ask minutes/ questions, make comments, and stay Written Comments: If you are unable to informed about projects that might be participate in the meeting,you may send important to you.We encourage you to written comments by e-mail t PROOF OF PUBLICATION contact us prior to the Public Hearing if eComment@santa-ana.org(reference the you have any questions. Agenda Item#in the subject line)or mail NOTICE IS HEREBY GIVEN- The City to Jennifer L. Hall, City Clerk, City of Council of the City of Santa Ana will hold Santa Ana,20 Civic Center Plaza—M30, (2015.5 C.C.P.) a public hearing to receive public Santa Ana,CA 92701.Deadline to submit testimony and will take action on the items written comments is 4:00 p.m.on the day described below. of the meeting.Comments received after State of California ) Proiect Location:Citywide the deadline may not be distributed to the Proiect Aoolicant:City of Santa Ana City Council but will be made part of the County of ORANGE )ss Proposed Proiect:The City of Santa Ana record. is requesting the adoption of Zoning Where To Get More Information: All Ordinance Amendment(ZOA) No. 2026- staff reports regarding any item on this Notice Type: HRG-NOTICE OF HEARING 01 to amend Chapter 41 (Zoning)of the agenda are available for public inspection City of Santa Ana Municipal Code in the City Clerk's Office during regular (SAMC)to establish land use and zoning business hours and posted on the City's regulations for smoke shop website the Tuesday before a Council establishments in order to protect public meeting at: https://www.santa- Ad Description: health and safety. The proposed ana.org/agendas-and-minutes/ amendments would incorporate Who To Contact For Questions:Should PH Notice-Smokeshop definitions, permit requirements, and you have any questions, please contact locational, development, and operating Siri Champion with the Planning and standards applicable to smoke shop Building Agency at SChampion@santa- establishments. In addition, the City of ana.org or(714)667-2751. am a citizen of the United States and a resident of the State of California; I am Santa Ana is requesting adoption of a Note:If you challenge the decision on the resolution amending the Fiscal Year above matter in court,you may be limited over the age of eighteen years,and not a party to or interested in the above 2025-2026 Miscellaneous Fees Schedule to raising only those issues you or entitled matter. I am the principal clerk of the printer and publisher of the to establish two new fees for smoke shop someone else raised at the public hearing P P P P inspections. described in this notice, or in written ORANGE COUNTY REPORTER,a newspaper published in the English Environmental Impact:Pursuant to the correspondence delivered to the City language in the city Of SANTA ANA,Count of ORANGE,and adjudged a California Environmental Quality Act Council of the City of Santa Ana at, or Y Y t g ("CEQA") and the CEQA Guidelines, prior to,the public hearing. newspaper of general circulation as defined by the laws of the State of the adoption of this Ordinance Si tiene preguntas en espanol,favor de California by the Superior Court of the County of ORANGE,State of California, ("Project") pursuant to Se is ctionr15060(com )() IINeuacan Ilan lac bang(tleng Vida An under date 06/20/1922,Case No. 13421. That the notice,of which the because the activity will not result in a dien thoai cho Kristie Ha(714)667- direct or reasonably foreseeable 2206. annexed is a printed copy,has been published in each regular and entire issue indirect physical change in the Jennifer L.Hall,CMC of said newspaper and not in an supplement thereof on the following dates, environment; Section 15060(c)(3), City Clerk y PP g because the activity is not a"project" 2120126 to-wit: as defined in Section 15378; and OR-4013344# Section 15061(b)(3), because it can be seen with certainty that there is no possibility that the adoption of this ordinance,which establishes land use and zoning regulations for smoke shops to protect public health and safety,may have a significant effect on 02/20/2026 the environment. These amendments are administrative and regulatory in nature, do not authorize specific development projects, and are intended to prevent the over concentration and proliferation of smoke shops near sensitive uses. Based on this analysis, a Notice of Exemption, Environmental Review No. Executed On: 2026-08,will be filed for this Project. 02/20/2026 Action Taken by the Plannina At Los Angeles,California Commission on February 9. 2026: Recommended City Council adopt ordinance approving Zoning Ordinance I certify (or declare) under penalty of perjury that the foregoing is true and Amendment No. 2026-01. VOTE: 6:0:1 Correct. (Ayes: Commissioners Benninger, Escamilla,Leo,Pham,Ramos,and Woo; Absent: Commissioner Oliva). The resolution to amend the Fiscal Year 2025- 2026 Miscellaneous Fees Schedule is not subject to recommendation by the Planning Commission. Meetina Details:This public hearing will be held on Tuesday, March 3,2026,at 5:30 p.m., or as soon thereafter as the matter may be heard,in the City Council Chamber, 22 Civic Center Plaza, Santa Signature III III II II II II IIII I I I I II II II II * A 7 3 2 6 3 3 3 * 21 - 30 3/3/2026 Email Public Works Agency Planning and Building Agency www.santa-ana.org/pw Item # 22 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 3, 2026 TOPIC: General Plan Amendment No. 2025-01 and Amendment Application No. 2025- 02 - Santa Ana Zoo Overflow Parking Lot Rezone (1801 East Chestnut Avenue) AGENDA TITLE Public Hearing — General Plan Amendment No. 2025-01 and Amendment Application No. 2025-02 for the Santa Ana Zoo Overflow Parking Lot Rezone (1801 East Chestnut Avenue) Legal notice published in the OC Reporter on February 20, 2026 and notices mailed on the same date. RECOMMENDED ACTION 1. Certify the Final Initial Study and Mitigated Negative Declaration (ER No. 2025- 119 and SCH No. 2025121015) for the Project; 2. Adopt a Mitigation Monitoring and Reporting Program for the Project; 3. Adopt a resolution approving General Plan Amendment No. 2025-01; and RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING GENERAL PLAN AMENDMENT NO. 2025-01 TO CHANGE THE GENERAL PLAN LAND USE DESIGNATION FOR THE PROPERTY LOCATED AT 1801 EAST CHESTNUT AVENUE AND RECOGNIZED AS ASSESSOR PARCEL NUMBER 402-212-01 FROM OPEN SPACE (OS) TO GENERAL COMMERCIAL (GC) 4. Conduct a first reading and adopt an ordinance approving Amendment Application No. 2025-02. ORDINANCE NO. NS-XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2025-02 TO CHANGE THE ZONING DESIGNATION FOR THE PROPERTY LOCATED AT 1801 EAST CHESTNUT AND RECOGNIZED AS ASSESSOR City Council 22 — 1 3/3/2026 Santa Ana Zoo Overflow Parking Lot Rezone (1801 East Chestnut Avenue) March 3, 2026 Page 2 PARCEL NUMBER 402-212-01 FROM GENERAL AGRICULTURAL (A-1) TO GENERAL COMMERCIAL (C-2); read by title only and waive further reading. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION Executive Summary This is a City initiated General Plan Amendment (GPA) (GPA No. 2025-01) to change the General Plan land use designation for the property located at 1801 East Chestnut Avenue and recognized as Assessor Parcel Number(APN)402-212-01 ("Project Site"), which has historically functioned as overflow parking lot for the Santa Ana Zoo, from Open Space (OS) to General Commercial (GC) and Amendment Application (AA) No. 2025-02 to change the Zoning designation for the Project Site from General Agricultural (A-1) to General Commercial (C-2) to bring the land use and zoning into consistency with the Project Site's long-standing operational use and the Zoo Facilities Master Plan ("Project"). In addition, in accordance with the California Environmental Quality Act (CEQA), the Project requires certification of a Final Initial Study and Mitigated Negative Declaration (IS/MND) (ER No. 2025-119 and SCH No. 2025121015) and adoption of a Mitigation Monitoring and Reporting Program (MMRP). The Project would continue the existing overflow parking use while improving the Project Site with paving, striped parking stalls, internal circulation lanes, reconstructed access, and the installation of electric vehicle charging stations, providing approximately 250 parking spaces, including ADA-compliant and Electric Vehicle (EV) stalls. The proposed GC General Plan land use designation and C2 zoning allow parking facilities and visitor- serving uses and align the Project Site with surrounding urban development patterns and long-term infrastructure planning. Planninq Commission Recommendation On February 9, 2026, the Planning Commission recommended that the City Council take the following actions: (1) certify the Final IS/MND (ER No. 2025-119 and SCH No. 2025121015), (2) adopt a MMRP for the Project, (3) adopt a resolution approving GPA No. 202501, and (4) adopt an ordinance approving AA No. 2025-02 by a vote of 6:0:1 (Ayes: Commissioners Benninger, Escamilla, Leo, Pham, Ramos, and Woo; Absent: Commissioner Oliva). Project Description The Project proposes to change the Project Site's General Plan land use designation from OS to GC and to rezone the property from A-1 to C-2. The Project Site is currently developed as an unpaved gravel lot that provides overflow parking and is located in an urbanized area bounded by Interstate 5, East Main Street, surrounding commercial uses, multifamily residential development, and the Santa Ana Zoo. City Council 22 — 2 3/3/2026 Santa Ana Zoo Overflow Parking Lot Rezone (1801 East Chestnut Avenue) March 3, 2026 Page 3 The purpose of the Project is to formalize the Project Site's long-standing operational function as overflow parking for the Santa Ana Zoo and to establish appropriate land use and zoning designations that allow the continued operation and improvement of the facility. Although the site has operated as overflow parking pursuant to the Zoo Facilities Master Plan (ZFMP), the existing land use designation and zoning for the Project Site are inconsistent and the proposed changes will bring the Project Site's land use designation and zoning into consistency, allowing for greater flexibility for the long-term infrastructure planning of the Project Site. The Project would continue the existing use of the Site as overflow parking while formalizing and improving the facility through paving, striped parking stalls, internal circulation lanes, reconstructed access, and installation of electric vehicle charging stations, providing approximately 250 parking spaces, including ADA-compliant and EV stalls. The proposed actions are corrective and policy-implementing in nature, intended to resolve existing regulatory limitations, implement the ZFMP and the City's Strategic Master Plan, and support orderly land use planning and continued operation of a public- serving parking facility for the Santa Ana Zoo. Table 1: Proiect and Location Information Item Information Project Address & Council Ward 1801 E. Chestnut Avenue—Ward 3 Nearest Intersection Zoo Lane and East Chestnut Avenue General Plan Designation Existing Open Space OS Proposed General Commercial GC Zoning Designation Existing General Agriculture Al Proposed General Commercial C2 North Santa Ana 1-5 Freeway and Commercial Surrounding Land Use East Commercial South Multifamily Residential West Zoo Property Size 3.48 acres Existing Site Development Unpaved gravel lot that provides overflow parking for the Santa Ana Zoo Use Permissions Section 41-377 and 41-387 of the SAMC Code Sections Affected Sections 27-12 and 41-665 of the SAMC Proiect Background The Project Site has historically functioned as an overflow parking facility for the Santa Ana Zoo and was formally established as such through adoption of the Zoo Facilities Master Plan (ZFMP) in 2018. The ZFMP recognized the existing overflow parking area as part of the Zoo's long-term infrastructure framework and identified the Project Site as a planned location for future operational and infrastructure improvements associated with Zoo operations. The Project Site has not served as parkland or exhibit space and has long been used in support of visitor access and circulation for the Zoo. As part of implementation of the ZFMP, and as recently as December 2, 2025, the City Council approved a cooperative implementation agreement and construction contract for City Council 22 — 3 3/3/2026 Santa Ana Zoo Overflow Parking Lot Rezone (1801 East Chestnut Avenue) March 3, 2026 Page 4 the Santa Ana Zoo Stormwater Capture and Diversion Project, which includes stormwater infrastructure improvements within the existing Zoo parking areas. In addition, the Well 31 PFAS Treatment Project is currently under construction at the Zoo site and includes installation of a dedicated PFAS water treatment facility, associated mechanical and electrical systems, and site piping to support long-term groundwater treatment operations in coordination with the Orange County Water District's regional PFAS program. Construction activities for the PFAS project include new asphalt paving and pavement restoration along designated access routes, portions of the Zoo parking lot, and internal site roadways. Collectively, these prior planning efforts and infrastructure investments reflect the City's long-standing use of the Project Site as part of the Zoo's operational and parking system and demonstrate that the property is an actively planned and improved facility within the Zoo's broader infrastructure network. The Project Site is located in an urbanized area bounded by Interstate 5 to the north, East Main Street to the south, the city boundary with the City of Tustin to the east, and the Santa Ana Zoo to the west, and has historically functioned as a support facility serving Zoo operations and visitor access. Analysis General Plan Amendment (GPA) No. 2025-01 In accordance with Section 27-12 of the Santa Ana Municipal Code (SAMC), staff recommends that the City Council adopt a resolution approving GPA No. 2025-01 (Exhibit 1) to change the land use designation of the Project Site from OS to GC. The GC designation allows commercial and visitor-serving uses along arterial corridors and would align the land use designation with the Project Site's existing and continued use as overflow parking for the Santa Ana Zoo. [Intentionally Left Blank] City Council 22 — 4 3/3/2026 Santa Ana Zoo Overflow Parking Lot Rezone (1801 East Chestnut Avenue) March 3, 2026 Page 5 Existing General Plan Land Use Designation Proposed General Plan Land Use Designation a �- a �1 n \ M 4 _ GA�j��aura Ma _ GirydSarua M- Grt/o!T sen Gify of Tustin ra 7 F1 Legend _ 1�proied site - - — Protect site General Plan Land Use Designations General Plan Land Use Designations DC-District center C;Sgt ADC-District Center _ IND-Industrial (�IND-Industrial LR-7-Low Density Residential LR-7-Low Density Residential -MR-15-Medium Density Residential df MR-15 Medium Densty Resdcnhal " OS Open Spare L1 O OS-Open Space PAO Professional and Administrative Office PAO-Professanal and Adm mstral ve Office ! _ - UN Urban Neighborhood f UN-Urban Ne ghborhocd GC-General Commercial I Amendment Application No. 2025-02 In accordance with Section 41-665 of the SAMC, staff recommends that the City Council adopt an ordinance approving AA No. 2025-02 (Exhibit 2) to rezone the project site from A-1 to C-2. The C2 zoning designation allows commercial and visitor-serving uses and would align the zoning designation with the site's existing and continued use as overflow parking for the Santa Ana Zoo. Moreover, as part of the comprehensive Zoning Code Update, staff will be recommending rescinding of the A-1 zoning district citywide. Site photos are attached to this staff report as Exhibit 3. [Intentionally Left Blank] City Council 22 — 5 3/3/2026 Santa Ana Zoo Overflow Parking Lot Rezone (1801 East Chestnut Avenue) March 3, 2026 Page 6 Existing Zoning District Designation Proposed Zoning District Designation 71 IL line *466d& lime O D O 9 r l cir ws M46- I r _ Lu90cnec_.n± — - Lupentl e r_ za,ma oesaanom r zo „s teary o«- _ �oz en eae,ovenm zoere I - ,- Eau ownry zm �R]WNRtImIY ReNtlaoe NUNCE'YmryPeYtlmoe �o-apensoaelam • 0yQ1 ®a n,-sagiEamry Reseenre Fl -s,n9lf LmuY aenz 0 sos,-:amce..mm«nuo.se I Citywide Open Space Calculation The Project Site is currently designated as Open Space by the Land Use Element of the General Plan. However, the total amount of park space in the city does not correlate on a one-to-one ratio with the amount of land designated as Open Space in the Land Use Element. The City calculates park space based on land actively used and maintained as parkland or recreational space. Because the Project Site currently functions and will continue to function as an ancillary parking facility for the entirety of the Santa Ana Zoo, a facility categorized as a Specialty Park in the Open Space Element, the amount of parkland in the city will not change with the proposed changes of land use and zoning map designations. Additionally, implementation of the ZFMP ensures the Project Site continues to serve a public purpose by supporting zoo operations and preserves the property from private commercial development. Public Notification and Community Outreach Project notifications were posted, published, and mailed in accordance with City and State requirements. A Notice of Intent (NOI) to adopt a Mitigated Negative Declaration was published in the Orange County Register and mailed to property owners and occupants within a 2,000-foot notification radius, including properties located within 300 feet of the Project Site in the City of Tustin. The NOI invited public commenting from Tuesday, December 19, 2025, and concluded on Tuesday, January 13, 2026. Additionally, Tribal City Council 22 — 6 3/3/2026 Santa Ana Zoo Overflow Parking Lot Rezone (1801 East Chestnut Avenue) March 3, 2026 Page 7 consultation was conducted pursuant to Assembly Bill (AB) 52 and Senate Bill (SB) 18 with Tribes identified by the Native American Heritage Commission. The NOI was also filed with the California State Clearinghouse and the Orange County Clerk-Recorder's Office. The NOI identified the availability of the Draft IS/MND and provided details on where electronic copies could be accessed on the City's website, as well as the locations where hard copies were available for public review, including the Public Works Agency counter and the Southwest Senior Center. A copy of the public notice is provided attached to this staff report as Exhibit 4. Vicinity zoning and aerial view, including the 2,000-foot notification radius map, are provided in Exhibit 5. At the time this report was printed, no issues of concern had been raised by the public regarding the requested actions. ENVIRONMENTAL IMPACT Pursuant to Section 21081.6 of CEQA and Section 15097 of CEQA Guidelines, a MMRP is required when a MND is certified in conjunction with project approval. The purpose of the MMRP is to ensure that all adopted mitigation measures are implemented during project construction and operation and that potential environmental impacts are reduced to less-than-significant levels. An IS/MND was prepared for the Project in accordance with CEQA (Exhibit 6). The IS/MND concluded that implementation of the proposed Project, and parking lot improvements, could result in potentially significant environmental impacts; however, with implementation of identified mitigation measures and compliance with applicable conditions of approval, all impacts would be reduced to a less-than-significant level. The City of Santa Ana is the Lead Agency for the Project pursuant to Section 15367 of the CEQA Guidelines. The MMRP prepared for the project, attached hereto as Exhibit 7, documents the mitigation measures adopted for the Project, identifies the responsible parties, and specifies the timing and method of implementation to ensure compliance during project implementation. The MMRP does not address environmental topic areas that were determined in the IS/MND to result in less-than-significant impacts for which no mitigation was required. Based on the analysis contained in the IS/MND, adoption of the MMRP will ensure that all applicable mitigation measures are implemented and that the proposed Project will not result in significant environmental impacts. As such, a Notice of Determination, Environmental Review No. 2025-119, will be filed for this project. FISCAL IMPACT There is no fiscal impact associated with these actions. EXHIBIT(S) 1. Resolution Approving GPA No. 2025-01 2. Ordinance Approving AA No. 2025-02 City Council 22 — 7 3/3/2026 Santa Ana Zoo Overflow Parking Lot Rezone (1801 East Chestnut Avenue) March 3, 2026 Page 8 3. Site Photos 4. Copy of Public Notice 5. Vicinity Zoning and Aerial View 6. Link to IS/MND 7. Mitigation Monitoring and Reporting Program 8. Zoo Facilities Master Plan — Parking Lot Submitted By: Rodolfo Rosas, P.E., Acting Executive Director of the Public Works Agency and Ali Pezeshkpour, AICP, Executive Director of the Planning and Building Agency Approved By: Alvaro Nunez, City Manager City Council 22 — 8 3/3/2026 RESOLUTION NO. 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING GENERAL PLAN AMENDMENT NO. 2025-01 TO CHANGE THE GENERAL PLAN LAND USE DESIGNATION FOR THE PROPERTY LOCATED AT 1801 EAST CHESTNUT AVENUE AND RECOGNIZED AS ASSESSOR PARCEL NUMBER 402-212-01 FROM OPEN SPACE (OS) TO GENERAL COMMERCIAL (GC) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The Planning and Building Agency (PBA) and Public Works Agency (PWA) have requested approval of a change in the General Plan land use designation of 1801 East Chestnut Avenue (APN 402-212-01) ("Property") from Open Space (OS) to General Commercial (GC), updating text portions and exhibits of the City's General Plan to reflect this change, as well as Amendment Application No. 2025-02 rezoning the Property from General Agriculture (A-1)to General Commercial (C-2) in order to adequately update City records and capture the changes needed in relationship with Zoo Overflow Parking Improvements, as more fully described in the City's Staff Report dated March 3, 2026, at said Property ("Project"). B. Historically, the proposed Project's site has functioned as an overflow parking facility for the Santa Ana Zoo. C. In 2018, the adoption of the Zoo Facilities Master Plan (ZFMP) formally established the existing overflow parking area as a planned site for infrastructure improvements. D. On February 9, 2026, the Planning Commission of the City of Santa Ana held a duly noticed public hearing and voted to recommend that the City Council adopt a resolution approving GPA No. 2025-01. E. On March 3, 2026 the City Council of the City of Santa Ana held a duly noticed public hearing to consider all testimony, written and oral, related to GPA No. 2025-01, at which time all persons wishing to testify were heard, the Project was fully considered, and all other legal prerequisites to the adoption of this resolution occurred. Section 2. The General Plan Amendment consists of amendments to the Land Use Element and text updates throughout the General Plan, as shown in Exhibit A, attached hereto and incorporated herein by reference. City Council 22 — 9 Pa 42W6 Section 3. The City Council hereby finds that the proposed General Plan Amendment is compatible with the objectives, policies, and general plan land use programs specified in the General Plan for the City of Santa Ana in that: A. The City of Santa Ana has officially adopted a General Plan. B. The land uses authorized by the General Plan Amendment, and the General Plan Amendment itself, are compatible with the objectives, policies, general land uses, and programs specified in the General Plan, for the following reasons: i. The proposed General Plan land use designation for the project site is General Commercial (GC), which is intended to accommodate commercial and visitor-serving uses along arterial corridors and in areas with existing infrastructure and access, consistent with the Land Use Element of the Santa Ana General Plan. ii. The General Commercial designation allows parking facilities and related improvements and is consistent with the site's long-standing operational use as overflow parking for the Santa Ana Zoo, as identified in the Zoo Facilities Master Plan adopted in 2018. iii. The proposed General Plan Amendment aligns the land use designation with existing conditions and the City's approved planning framework, thereby facilitating improvements that enhance safety, circulation, and environmental performance without introducing new or incompatible land uses. iv. The General Plan Amendment supports General Plan policies that encourage efficient use of land, infrastructure coordination, and compatibility with surrounding urban uses, while maintaining consistency with adjacent commercial, transportation, and institutional uses. Section 4. The GPA will not adversely affect the public health, safety, and welfare in that the GPA will not result in incompatible land uses on adjacent properties, inconsistencies with any General Plan goals or policies, or adverse impacts to the environment. Section 5. In accordance with the California Environmental Quality Act (CEQA) and the CEQA Guidelines, an Initial Study and Mitigated Negative Declaration (IS/MND) and Mitigation Monitoring and Reporting Program (MMRP) were prepared for the Project. The Initial Study concluded that implementation of the proposed zoning amendment and related Project approvals could result in potentially significant environmental impacts; however, with incorporation of the identified mitigation measures and compliance with applicable conditions of approval, all impacts would be reduced to a less-than-significant level. City Council 22 — 10 Pad PAW The City of Santa Ana is the Lead Agency for the project pursuant to CEQA Guidelines Section 15367. The IS/MND and MMRP were circulated for public review in accordance with CEQA requirements, and the City Council has independently reviewed and considered the environmental documentation prior to taking action on this resolution. Based on the whole of the administrative record, including the IS/MND and MMRP, the City Council finds that the proposed Project will not have a significant effect on the environment with implementation of the adopted mitigation measures, and hereby certifies the IS/MND and adopts Project MMRP, attached hereto for reference as Exhibit B, in conjunction with approval of this resolution. Section 6. The City Council of the City of Santa Ana, after conducting the public hearing, hereby approves GPA No. 2025-01. The amendments to the General Plan are attached hereto as Exhibit A and incorporated herein by this reference as though fully set forth herein. This decision is based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Request for Planning Commission Action dated February 9, 2026, the Request for Council Action dated March 3, 2026, and exhibits attached hereto; and the public testimony, written and oral, all of which are incorporated herein by this reference. [Signatures on the following page] City Council 22 — 11 PaWWZ6 ADOPTED this V day of March, 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney B �y: &A Melissa M. Crosthwaite Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers Resolution No. 2026-XXX City Council 22 — 12 / 6 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on , 2026. Date: Jennifer L. Hall City Clerk City of Santa Ana Resolution No. 2026-XXX City Council 22 — 13 IYMA 6 Exhibit A City Council 22 — 14 3/3/2026 ABOUT THE MAP.Figure LU-1 shows the fundamental pattern of land use by displaying the pattern and distribution of land used esignations across the entire city,down to the parcel level. ARDEN GROVE ORANGE N La Veta Ave ., w 22 Garden Grove Blvd �y, Fairfn,a'vein Ave l{ � �Trasl< Ave I n ®0�� ) ® ffnta Clara A 22 / Westminster Av " e ,�� ® ® ® L��Ic• Tjhj�St fir ® - J, Hazard/ L ®� ®®IlliCivic Center Dr �aN .S nta P�`�����i EENEE IN vt. .. iHEM on CSit7■■■■■ 0 Mr �AI �� t �r. �:ai ■� a�® w ® ■■ .-nn�.I♦ ISa LSt� St ER®m ® WWI �� Chestnut Ave cFadden Aves INE t� ®� �a �g ®®In .. RE MMMEMM MIN hk HIM MEMO Nor-, MEN 11 kv �® ����® ��®�� d E'... •• Edinger Ave ME MOM -OUNTAIN VALLEY' 11 MEN, f � • �'� �®1 JS Slater Ave Segerstrom Ave � T U ST Ir� 1 �H M M Talbert Ave MacArthur-",�•Blvd a� L�® 9jt� 'Cd L.. '2 co IRVINE COSTA MESA Miles 0 0.5 1 Date Published:11/21/2023 Data Source:City of Santa Ana 2021,SAGIS 'Revised by GPA2025-01(Pending) General Plan Land Use LR-7, Low Density Residential INS,Institutional FLEX,Industrial/Flex LMR-11,Low-Medium Density Residential OS,Open Space UN,Urban Neighborhood MR-15,Medium Density Residential PAO,Professional and Administrative Office OBPDC,One Broadway Plaza District Center _ CR-30,Corridor Residential GC,General Commercial DC,District Center IND,Industrial FIGURE LU-1 LAND USE PLAN P10 V. •• UI24 OF SANTA ANA GENERAL PLAN 22 — 15 3/3/2026 ABOUT THE MAP. Figure LU-4 combined with Table LU-3 describe the general plan standards for development intensity and density and show where they apply. ARDEN GROVE ORANGE La Veta Ave 22 Garden Grove Blv �� �in •A oc- o Falrhave',n'9�veF DC-1 W DC-1 z jrjA 'PA0-1.5a v —PAO-1.5 � Q �Tr-a k Ave I• o Santa cve�a ., a E. Westminster Ave I- u�•sar11 14 DC-5 DC-5 1= ■ - CT'=!■.■■m!-.:IIIIII` �•� FLEX-1.5 �YIII:` / OBPD'C -20 = PAID-1 �'• -UN-50 J Hazard/Ave I FEEx-= CiviE.6nter Dr 'off _ � PAo-1 UN-21 �- ILi _ •. Ili 1.5 UN;30PAO-2 UN-30 .-V4Th 11 UN 30 5Th � UN 50z JN UfJ30 ��} t�I ll 1 UN ■ �i . ,Santa Ana B'Ivd St �rj� C-, I/ FLEX-1.5 L � ADC 3p: _.u.�,ii■ I■!irn 1st St Y rRY�_ UN-20 UN-30 I DC 3 UN-30 .. .m■UJ �__. ��,,,..�,.m����v� - _ �..��.. �Izl A __.. .� .. �,. ••n'� - r� . •'U N'.20i1�].. 1'v'• •.-1 ,��..� .1; UN cC-1 Dc UN-40uN 40 0„ o ■ a n — uN-30 Chestnut Ave a McFadden Ave o ,y 1• a y\\ . 1 :� -.. _� a Edinger Ave _ I Q = I -OUNTAIN VALLEY/ z I Warner Ave II+ .. •r i T 4 FLEX-3 / I �FLEX-33', Slater Ave j Segerstrom Ave cC!� T U S T I I p Dyer Rd f DC-2 Alton Ave FLEX . Talbert Ave � � 1p T o 5 / Bd ■DC 2 / IIT MacArthur Blvd�� �� d� 9i °d 55 A,r m DC-1.5 �Y IRVINE COSTA MESA Miles 0 0.5 1 Original Date Published:4/27/2022 Data Source:City of Santa Ana 2021,SAGIS, *Revised by GPA 2025-01(Pending) General Plan Land Use LR-7, Low Density Residential INS,Institutional FLK Industrial/Flex LMR-11,Low-Medium Density Residential OS,Open Space UN,Urban Neighborhood _ MR-15,Medium Density Residential PAO,Professional and Administrative Office OBPDC,One Broadway Plaza District Center - CR-30,Corridor Residential GC,General Commercial DC,District Center _ IND,Industrial FIGURE LU-4 DENSITY AND INTENSITY MAP •• U%- I OF SANTA ANA GENERAL PLAN 22 — 16 3/3/2026 Exhibit B City Council 22 — 17 3/3/2026 FCS An ADEC Innovation Santa Ana Rezone Project Mitigation Monitoring and Reporting Program City of Santa Ana, Orange County, California PREPARED FOR: City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92701 714.647.2700 Contact: Rudy Rosas, Deputy Public Works Director/City Engineer FirstCarbon Solutions 250 Commerce, Suite 210 Irvine, CA92602 714.508.4100 Contact: Jason Brandman, Project Director Angela Wolfe, Senior Project Manager August 14, 2025 City Council 22 — 18 3/3/2026 THIS PAGE INTENTIONALLY LEFT BLANK City Council 22 — 19 3/3/2026 Santa Ana Rezone Project Mitigation Monitoring and Reporting Program PREFACE Section 21081.6 of the California Environmental Quality Act(CEQA)and CEQA Guidelines Section 15097 require a Lead Agency to adopt a Mitigation Monitoring and Reporting Program (MMRP) whenever it adopts a Mitigated Negative Declaration (MND) in conjunction with a project approval. The purpose of the MMRP is to ensure compliance with the mitigation measures occurs during project implementation. The IS/MND prepared for the proposed Santa Ana Rezone Project (proposed project) concluded that project implementation could result in potentially significant effects on the environment and mitigation measures were incorporated into the proposed project or are required as a condition of project approval that reduce these potential impacts to a less than significant level. This MMRP documents how and when the mitigation measures adopted by the Lead Agency will be implemented and confirms that potential environmental impacts are reduced to less than significant levels as identified in the IS/MND. This document does not discuss those subjects that the environmental analysis demonstrates would result in less than significant impacts and for which no mitigation was proposed or necessary. 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NS-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2025-02 TO CHANGE THE ZONING DESIGNATION FOR THE PROPERTY LOCATED AT 1801 EAST CHESTNUT AVENUE AND RECOGNIZED AS ASSESSOR PARCEL NUMBER 402-212-01 FROM GENERAL AGRICULTURAL (A-1) TO GENERAL COMMERCIAL (C-2) THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The Planning and Building Agency (PBA) and Public Works Agency (PWA) have requested approval of a change in the General Plan land use designation of 1801 East Chestnut Avenue (APN 402-212-01) ("Property') from Open Space (OS) to General Commercial (GC), updating text portions and exhibits of the City's General Plan to reflect this change, as well as Amendment Application No. 2025-02 rezoning the Property from General Agriculture (A-1)to General Commercial (C-2) in order to adequately update City records and capture the changes needed in relationship with Zoo Overflow Parking Improvements, as more fully described in the City's Staff Report dated March 3, 2026, at said Property ("Project"). B. Historically, the proposed Project's site has functioned as an overflow parking facility for the Santa Ana Zoo. C. In 2018, the adoption of the Zoo Facilities Master Plan (ZFMP) formally established the existing overflow parking area as a planned site for infrastructure improvements. D. On February 9, 2026, the Planning Commission of the City of Santa Ana held a duly noticed public hearing and voted to recommend that the City Council adopt AA No. 2025-02. E. On March 3, 2026, the City Council of the City of Santa Ana held a duly noticed public hearing to consider all testimony, written and oral, related to AA No. 2025-02, at which time all persons wishing to testify were heard, the Project was fully considered, and all other legal prerequisites to the adoption of this amendment occurred. F. The City Council has reviewed applicable general plan policies and has determined that this proposed rezoning is consistent with the goals and policies of the general plan. Ordinance No. NS-XXXX City Council 22 — 28 WA26 G. For these reasons, and each of them, AA No. 2025-02 is hereby found and determined to be consistent with the intent and purpose of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC), thus changing the zoning district is found to be consistent with the General Plan of the City of Santa Ana and otherwise justified by the public necessity, convenience, and general welfare. Section 2. The Amendment Application consists of amendments to the Zoning Map, as shown in Exhibit A, attached hereto and incorporated herein by reference. Section 3. In accordance with the California Environmental Quality Act (CEQA) and the CEQA Guidelines, an Initial Study and Mitigated Negative Declaration (IS/MND) and Mitigation Monitoring and Reporting Program (MMRP) were prepared for the Project. The Initial Study concluded that implementation of the proposed zoning amendment and related Project approvals could result in potentially significant environmental impacts; however, with incorporation of the identified mitigation measures and compliance with applicable conditions of approval, all impacts would be reduced to a less-than-significant level. The City of Santa Ana is the Lead Agency for the project pursuant to CEQA Guidelines Section 15367. The IS/MND and MMRP were circulated for public review in accordance with CEQA requirements, and the City Council has independently reviewed and considered the environmental documentation prior to taking action on this ordinance. Based on the whole of the administrative record, including the IS/MND and MMRP, the City Council finds that the proposed Project will not have a significant effect on the environment with implementation of the adopted mitigation measures, and hereby certifies the IS/MND and adopts Project MMRP, attached hereto for reference as Exhibit B, in conjunction with approval of this ordinance. Ordinance No. NS-XXXX City Council 22 — 29 WA26 Section 4. An amended Sectional District Map, showing the above described changes in use district designation, is hereby approved and attached hereto as Exhibit A, and incorporated by this reference as though fully set forth herein. Section 5. AA No. 2025-02 shall not enter into full force and effect until the current change in the site's Land Use Designation as requested by GPA No. 2025-01 is approved and in full force and effect. Section 6. The City Council of the City of Santa Ana, after conducting the public hearing, hereby approves AA No. 2025-02. This decision is based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Request for Planning Commission Action dated February 9, 2026, the Request for Council Action dated March 3, 2026, and exhibits attached hereto; and the public testimony, written and oral, all of which are incorporated herein by this reference. ADOPTED this day of 12026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney Llk�—oBy: Melissa M. Crosthwaite Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers Ordinance No. NS-XXXX City Council 22 — 30 W2626 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Ordinance No. NS- to be the original ordinance adopted by the City Council of the City of Santa Ana on , 2026 and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: Jennifer L. Hall City Clerk City of Santa Ana Ordinance No. NS-XXXX City Council 22 — 31 M72b26 Exhibit A City Council 22 — 32 3/3/2026 o D84 C210Z7 C210Z1 C210Z1 ~ C2/0Z1 0 SD54JOZ1 0Z7 CSlOq W C510Z1 oho C710Z7 C5f0�1 Z a E IST ST = C 5roZ1 = M1 C210Z7 SD691W C210Z1 A110Z1 C2XW Ii C510Z1 C210Z1 C2ro21 ML031 M1 of c1roZ1 s A1fOZ1 ST R110Z cowl 1 s •J M1 , E CHESTNUT AV Mt 5 sofa I R1 O w�nR M2 Al M1 Hu•rafAv .__ � ' Y7 Q , i • .GIDIMr/gl 1 Yt A7 7fa•r•forPL ml w 1 � 1 Y/ MRJIINIAY Z � 1 1 i SDiO SD60 10 M1 M1 Y1 1 20-5-0 Pe Dab:012V24 20.5-8 a�P ZONING DISTRICTS Al GENERAL AGRICULTURAL CSM SOUTH MAIN STREET COMMERCIAL DIS R2 TWO-FAMILY RESIDENCE -B PARKING MODIFICATION C1 COMMUNITY COMMERCIAL GC GOVERNMENT CENTER R3 MULTIPLE-FAMILY RESIDENCE -OZ OVERLAY ZONE C1-MD COMMUNITY COMMERCIAL-MUSEUM DISI M1 LIGHT INDUSTRIAL R4 SUBURBAN APARTMENT PRD PLANNED RESIDENTIAL C2 GENERAL COMMERCIAL M2 HEAVY INDUSTRIAL RE RESIDENTIAL ESTATE DEVELOPMENT C4 PLANNED SHOPPING CENTER O OPEN SPACE SD SPECIFIC DEVELOPMENT -HD2 HEIGHT DISTRICT II C5 ARTERIAL COMMERCIAL P PROFESSIONAL SP SPECIFIC PLAN CR COMMERCIAL RESIDENTIAL JR1 I SINGLE-FAMILY RESIDENCE 1OZ1 I METRO EAST OVERLAY ZONE Sectional District Map: 17-5-9 e`` City of Santa Ana, California City Council 22 — 33 3/3/2026 Exhibit B City Council 22 — 34 3/3/2026 FCS An ADEC Innovation Santa Ana Rezone Project Mitigation Monitoring and Reporting Program City of Santa Ana, Orange County, California PREPARED FOR: City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92701 714.647.2700 Contact: Rudy Rosas, Deputy Public Works Director/City Engineer FirstCarbon Solutions 250 Commerce, Suite 210 Irvine, CA92602 714.508.4100 Contact: Jason Brandman, Project Director Angela Wolfe, Senior Project Manager August 14, 2025 City Council 22 — 35 3/3/2026 THIS PAGE INTENTIONALLY LEFT BLANK City Council 22 — 36 3/3/2026 Santa Ana Rezone Project Mitigation Monitoring and Reporting Program PREFACE Section 21081.6 of the California Environmental Quality Act(CEQA)and CEQA Guidelines Section 15097 require a Lead Agency to adopt a Mitigation Monitoring and Reporting Program (MMRP) whenever it adopts a Mitigated Negative Declaration (MND) in conjunction with a project approval. The purpose of the MMRP is to ensure compliance with the mitigation measures occurs during project implementation. The IS/MND prepared for the proposed Santa Ana Rezone Project (proposed project) concluded that project implementation could result in potentially significant effects on the environment and mitigation measures were incorporated into the proposed project or are required as a condition of project approval that reduce these potential impacts to a less than significant level. This MMRP documents how and when the mitigation measures adopted by the Lead Agency will be implemented and confirms that potential environmental impacts are reduced to less than significant levels as identified in the IS/MND. This document does not discuss those subjects that the environmental analysis demonstrates would result in less than significant impacts and for which no mitigation was proposed or necessary. 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'r Exhibit 3 — Site Photos City Council 22 — 45 3/3/2026 CITY OF SANTA ANA r � Planning and Building Agency '� 20 Civic Center Plaza•P.O.Box 1988 0• Santa Ana,California 92702 www.santa-ana.org/pba NOTICE OF PUBLIC HEARING BEFORE THE CITY COUNCIL OF THE CITY OF SANTA ANA, CA The City of Santa Ana encourages the public to participate in the decision-making process. The following notice is being provided so that you can ask questions, make comments, and stay informed about projects that might be important to you. We encourage you to contact us prior to the Public Hearing if you have any questions. NOTICE IS HEREBY GIVEN - The City Council of the City of Santa Ana will hold a public hearing to receive public testimony and will take action on the items described below. Project Location: 1801 East Chestnut Avenue (APN: 402-212-01) located within the General Agriculture (Al) zoning district. Project Applicant: City of Santa Ana Proposed Protect: The City is requesting approval of General Plan Amendment (GPA) No. 2025-01 to amend the existing General Plan land use designation from Open Space (OS)to General Commercial (GC) for the property addressed as 1801 East Chestnut Avenue. Additionally, the City is requesting approval of Amendment Application (AA) No. 2025-02 to rezone the property from General Agriculture (Al) to General Commercial (C2). Environmental Impact: Pursuant to the California Environmental Quality Act (CEQA), the project requires: (1) certification of a Final Initial Study and Mitigated Negative Declaration (ER No. 2025-119 and SCH No. 2025121015); and adoption of a Mitigation Monitoring and Reporting Program. Action Taken by the Planning Commission on February 9, 2026: Recommended that the City Council take the following actions: (1) certify the Final Initial Study and Mitigated Negative Declaration (ER No. 2025-119 and SCH No. 2025121015), (2)adopt a Mitigation Monitoring and Reporting Program for the project, (3) adopt a resolution approving General Plan Amendment No. 2025-01, and (4) adopt an ordinance approving Amendment Application No. 2025-02. VOTE: 6:0:1 (Ayes: Commissioners Benninger, Escamilla, Leo, Pham, Ramos, and Woo; Absent: Commissioner Oliva). Meetinq Details: This public hearing will be held on Tuesday, March 3, 2026, at 5:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, 22 Civic Center Plaza, Santa Ana, CA 92701. Members of the public may attend this meeting in-person or join via Zoom. For the most up to date information on how to participate virtually in this meeting, please visit https://www.santa- ana.org/agendas-and-minutes/ Written Comments: If you are unable to participate in the meeting, you may send written comments by e-mail to eComment(a.santa-ana.org (reference the Agenda Item # in the subject line) or mail to Jennifer L. Hall, City Clerk, City of Santa Ana, 20 Civic Center Plaza — M30, Santa Ana, CA 92701. Deadline to submit written comments is 4:00 p.m. on the day of the meeting. Comments received after the deadline may not be distributed to the City Council but will be made part of the record. Where le for City Council 22 — 46 3/3/2026 public inspection in the City Clerk's Office during regular business hours and posted on the City's website the Tuesday before a Council meeting at: https://www.santa-ana.org/agendas-and-minutes/ Who To Contact For Questions: Should you have any questions, please contact Cesar Barrera with the Public Works Agency at CBarrera(a)santa-ana.org or (714) 647-3387. Note: If you challenge the decision on the above matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council of the City of Santa Ana at, or prior to, the public hearing. Si tiene preguntas en espanol, favor de Ilamar a Gema Zapien (714) 667-2732. Neu can lien lac bang tieng Viet, xin dien thoai cho Kristie Ha (714) 667-2206. City Council 22 — 47 3/3/2026 GPA No. 2025-01 & AA No. 2025-02 1801 E. Chestnut Avenue 3 D71-i1 : v i P P - P iP P R1 R1 R1 R1 .P P P 0 �_ ' P = ■ P P 2- ■ ........ . P P P F SD F F ° _ M1 _ y P - �-� SI - R2 I _ - �-.6 R2 R2 (:,2 (-,.Z1 r- C,1 - S } = - C - { Al ,•_:2 _ A C2 SIDC5 C C2 _.1 R1 R3 R3 �.. r �I IT" fs Yt t i (' l 4RIC ., 'D 1. R 1038 Zoning (2025) Zonedesc Sbgle-=amily Residence - Specific Development Al r ■ F Two-Family Residence ■Multiple Family Residence - OpenSpaceLand Bristol Street Corridor Specific Plan Suburban Apartment „ General Agricultural - efilR' aii Community Commercial Arterial Commercial ' a General Commercial _ ■■L��� ` �_ ■MalnPlace Specific Plan rrt L*+ I ■ �' �� ■Heavy Industml _ _ ■■`F ■Light Industrial ConnedSh CommCenteral-Museum District ■ WE Planned Shapp rig Center M-dtown Spec flc Plan - GovernmentCenter �S uth Main Street Commercial District ■iarbor Mixed Use Transit Corn dor Specific clan I ■Res,-tl ntial Estate Metro East Overlay zone ® , 750 feet ■Related Bristol Sp-.,` Pan g 5.0 ;•-- '' 7 �L e - Exhibit 5 - Vicinity Zoning & Aerial View Map ity Council 22 - 48 3/3/2026 EXHIBIT 6 Santa Ana Zoo Parking Lot Rezone Project environmental materials are available at the following online link at: https://www.santa-ana.org/notice-of-intent-to-adopt-a-mitigated-negative-declaration-for-a- rezone-project-in-the-city-of-santa-ana/ City Council 22 — 49 3/3/2026 FCS An ADEC Innovation Santa Ana Rezone Project Mitigation Monitoring and Reporting Program City of Santa Ana, Orange County, California PREPARED FOR: City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92701 714.647.2700 Contact: Rudy Rosas, Deputy Public Works Director/City Engineer FirstCarbon Solutions 250 Commerce, Suite 210 Irvine, CA92602 714.508.4100 Contact: Jason Brandman, Project Director Angela Wolfe, Senior Project Manager August 14, 2025 City Council 22 — 50 3/3/2026 THIS PAGE INTENTIONALLY LEFT BLANK City Council 22 — 51 3/3/2026 Santa Ana Rezone Project Mitigation Monitoring and Reporting Program PREFACE Section 21081.6 of the California Environmental Quality Act(CEQA)and CEQA Guidelines Section 15097 require a Lead Agency to adopt a Mitigation Monitoring and Reporting Program (MMRP) whenever it adopts a Mitigated Negative Declaration (MND) in conjunction with a project approval. The purpose of the MMRP is to ensure compliance with the mitigation measures occurs during project implementation. The IS/MND prepared for the proposed Santa Ana Rezone Project (proposed project) concluded that project implementation could result in potentially significant effects on the environment and mitigation measures were incorporated into the proposed project or are required as a condition of project approval that reduce these potential impacts to a less than significant level. This MMRP documents how and when the mitigation measures adopted by the Lead Agency will be implemented and confirms that potential environmental impacts are reduced to less than significant levels as identified in the IS/MND. This document does not discuss those subjects that the environmental analysis demonstrates would result in less than significant impacts and for which no mitigation was proposed or necessary. 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