HomeMy WebLinkAboutCOMMUNITY ACTION PARTNERSHIP OF ORANGE COUNTY (2) City of Santa Ana
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AGREEMENT TERMINATION FORM .........
COTC Office Use Only
Please complete this form when the attached agreement and all
amendments (if any) are no longer in effect.
Return form to the Clerk of the Council Office (M-30).
The agreement with ,y,t �, ND..-, Po_x_i ,, t U.
No. A- O(O -- i-I( was completed on 6430 /I and final payment has been made.
(List all amendments. Use space below if needed.)
Department: C_Ei
Phone/Ext.:
Signature: 0-}L-&(
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Date: 35 - l r
Revised 04-12-10
A-2010-146
INSURANCE NO ? REQUIRED
WORK M Y PROCEED
LERK GE COUNCIL
,")AT AUG 17 20101ii
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Memorandum of Understanding
For
COMMUNITY ACTION
PARTNERSHIP OF
ORANGE COUNTY
Memorandum of Understanding (MOU)
Pursuant to the
Workforce Investment Act of 1998 (WIA)
1. PARTIES: The parties to this Memorandum of Understanding (MOU) are the
Mayor and City Council of the City of Santa Ana, the Santa Ana Workforce
Investment Board (WIB), and several agencies (having signed Attachment "A", "One-
Stop Partner Commitment" and, if physically located at the One-Stop location,
Attachment "B", "Resource Sharing Agreement" and Attachment "C",
"Memorandum of Operation" if applicable) functioning as "One-Stop Partners"
within the Santa Ana One-Stop System (hereinafter referred to as the Santa Ana
W/O/R/K Center).
2. PURPOSE: The Santa Ana W/O/R/K Center, through its central location at the
Santa Ana Regional Transportation Center, 1000 E. Santa Ana Blvd., and its satellite
facilities, shall provide and/or coordinate workforce investment services to
individuals, providing them with the necessary skills to participate in building a
world-class workforce in Santa Ana.
Services and referrals provided at the Santa Ana W/O/R/K Center may include, but
are not limited to, the following:
• Eligibility determination
• Outreach, intake and orientation to services available
• Initial assessment of skills, aptitudes, abilities and supportive services
• Job search and placement assistance, career counseling
• Provision of employment data and labor market information
• Provision of performance information
• Employment referral
• Provision of support and follow-up services
• Identification of skills required to be competitive in the local labor market
• Filing for Unemployment Insurance claims
• Access to CaIJOBS for Labor Exchange services
• Help in establishing eligibility for Ca1WORKS and financial aid
• Occupational skills training
• On-the-job training
• Workplace learning with classroom training
• Skills upgrading and retraining
• Entrepreneurial training
• Job readiness training
• Adult education and literacy
• Services for persons with disabilities
• Serve mature workers by operating as a specialized recruitment arm for One-Stop
Partners working collaboratively to connect mature workers to employers with
labor shortages
• Customized training for employment with specific employer
• Employer services, including: job listing; job matching; candidate screening and
testing; outplacement services; job analysis; and, information on available tax
credits, business development planning and labor market trends.
3. DURATION:
(a) This MOU shall become effective on July 1, 2010 and terminate on June 30, 2012
or earlier if terminated by the repeal of the Workforce Investment Act of 1998
(WIA).
(b) This MOU is of no force or effect until signed by authorized representatives of the
participating agencies, and approved by the Chief Local Elected Official or his/her
designee. The MOU, once signed, becomes part of the local WIA Plan.
(c) This MOU may be extended by written agreement between the LWIB and the
One-Stop Partner provided such agreement is signed by both entities, prior to the
termination date of this Agreement, and contains the following:
(1) A statement of intent to continue all provisions of the MOU;
(2) Revised effective and termination dates;
(3) Revised Attachment A and/or B, as appropriate;
(4) Dated signatures of the Administrator of the partner agency and the Chief
Elected Official of the WIB.
(d) Any party may withdraw from this MOU by giving written notice of intent to
withdraw at least 30 calendar days in advance of the effective withdrawal date. If
agreed to by all parties, the timeframes for notice may be reduced or extended.
Notice of withdrawal shall be given to the WIB at the address listed in the signed
attachments of this MOU, and to the contact person so listed, considering any
information updates received by the parties pursuant to Section 1. Courtesy
notification shall be made to all parties of this MOU in a timely manner.
(e) Should any One-Stop Partner withdraw, this MOU shall remain in effect with
respect to the other remaining One-Stop Partners.
4. MODIFICATION AND ASSIGNMENT: This MOU may be modified at any time
by written agreement of the parties. Assignment of responsibilities under this MOU
by any of the parties shall be effective upon written notice to the WIB. Any assignee
shall also commit in writing to the terms of this MOU.
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5. ONE-STOP SYSTEM DESCRIPTION: The one-stop system description in the
local WIA plan, including modifications thereto, is incorporated into this MOU by
reference.
6. CROSS REFERRALS: The One-Stop Partners will adopt common intake/cross
referral arrangements, which include, by reference, those listed in the local WIA plan,
including modifications thereto. The methods and/or resources utilized may include
some or all of the following: cross-training of staff, in-house staff, electronic case
management systems, co-enrollments, appointments, e-mail and phone call.
7. CONFIDENTIALITY:
The WIB agrees that when any individual applies for or receives services from and
the partner agency through the One-Stop Center, all information regarding such
application for or receipt of services shall be confidential information subject to the
provisions of 34 CFR 361.38.
The parties agree to honor the confidentiality provisions as described in the local WIA
plan, including modifications thereto, and incorporated into this MOU by reference.
Exchanged information shall remain private and confidential in accordance with the
most restrictive confidentiality requirements of any of the parties collecting, receiving
or sharing information.
8. RESOURCE SHARING: The parties agree to share resources in accordance with
the attached Resource Sharing Agreement. It is expressly understood that this MOU
does not constitute a binding financial commitment, but rather an intent to commit
specific resources in the future as the parties' allocations and budgets are known and
the one-stop system evolves. The one-stop system is a work in progress and its costs
and the partners' resource contributions will not remain static from month to month or
from year to year. The Resource Sharing Agreement is meant to be reviewed yearly
and may be modified as needed by any partner as long as it is identified as a revision,
and it is signed and dated by the agency Administrator.
9. DISPUTES: The parties shall first attempt to resolve all disputes informally. Any
party may call a meeting of all parties to discuss and resolve disputes.
Should informal resolution efforts fail, the dispute shall be referred to the Chair of the
WIB, who shall place the dispute upon the agenda of its next regular or special
meeting of the Board's Executive Committee. The Executive Committee shall
attempt to mediate and resolve the dispute.
Finally, if the Executive Committee's resolution efforts fail, any party may file a
grievance in accordance with the State of California's WIA grievance procedures.
The parties agree to be bound by the final determination resulting from that
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procedure. All costs associated with the grievance procedure shall be borne by the
losing party.
10. SEVERABILITY: If any part of this MOU is found to be null and void, or is
otherwise stricken, the rest of this MOU shall remain in force.
11. JURISDICTION: Jurisdiction over any disputes under this MOU shall reside in
Orange County, California.
12. HOLD HARMLESS CLAUSE: Each party to this MOU agrees to indemnify and
hold harmless the other parties, their officers, agents, employees, and volunteers from
and against any and all loss or damage, and from any and all suits, actions and claims
filed or brought by any person or persons arising out of acts or omissions of the party
or its officers, agents, employees in the performance of this MOU.
13. SIGNAGE & COMMUNICATION OF PARTICIPATION: The Santa Ana
WORK Center shall provide wall signage listing the names of current participating
partners. Where practical, the Santa Ana WORK Center will list partner agencies on
forms and marketing materials distributed to the public.
14. ACCESSIBILITY ASSURANCES AND CERTIFICATIONS: The parties agree
to abide by all applicable non-discrimination federal and state laws. The WIB and the
One-Stop partners will ensure that policies and procedures established by the WIB
and the One-Stop partners are in compliance with the Americans with Disabilities Act
(ADA). The Santa Ana WORK Center will assure its services and premises are
accessible to persons with disabilities under the requirements of the Americans with
Disabilities Act.
15. INSURANCE: The One-Stop Partners agree that their current in force insurance or
self-insurance coverage programs shall apply to their operations performed under the
Workforce Investment Act and at the WORK Center, including commercial general
liability, property damage liability, business personal property, workers'
compensation and employee dishonesty/crime coverages.
16. AUTHORITY AND SIGNATURES: The individuals signing this MOU and its
attachments, which are incorporated herein by reference, have the authority to commit
the party they represent to the terms of this MOU, and do so commit by signing.
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THIS MEMORANDUM OF UNDERSTANDING is hereby signed and agreed to on the
date first written above.
FOR
Si
$- / 7- /O
Date
Miguel A. Pulido, Mayor City of Santa Ana ATTEST:
Name and Title
20 Civic Center Plaza, Santa Ana CA 92701 UAPJA a mJIzAR
Address DA
FOR THE SANTA ANA WORKFORCE INVESTMENT BOARD
Signature Date
Lee McMurtray, Chairman
Name and Title
1000 E. Santa Ana Blvd. Suite 200, Santa Ana CA 92701
Address
ONE-STOP PARTNER
"4m 4 Lo
Signature Date
Clarence W. Ray Executive Director CAPOC
Name and Title
11870 Monarch Street, Garden Grove CA 92841
Address
Approved as to Form:
JOSEPH W. FLETCHER, City Attorney
By:t
Lisa E. Storck, Assistant City Attorney David N. Ream
City Manager
FFICIAL
Attachment "A"
One-Stop Partner Commitment
1. PARTIES: The parties to this Memorandum of Understanding (MOU) are the
Mayor and City Council of the City of Santa Ana, the Santa Ana Workforce
Investment Board (WIB), the Community Action Partnership of Orange County
C( APOC) and other agencies (identified in the "One-Stop Partner Commitment",
Attachments "A" and "B: to this MOU) functioning as "One-Stop Partners" within
the Santa Ana One-Stop System (hereinafter referred to as the Santa Ana WORK
Center).
In addition to accepting the provisions contained in the MOU, the CAPOC commits to
the following:
Primary delivery of services will be at the offices of CAPOC. Staff from CAPOC and the
WORK Center will be cross-trained so that appropriate referrals may be made. CAPOC
will train. WORK Center staff on its Community Service Block Grant programs i.e.,
Emergency Safety Services and Family Development Programs and define its referral
process. Likewise staff from CAPOC will be trained on the array of services available at
the one-stop center.
Full-time equivalents (FTEs) of Agency Staff Assigned to Santa Ana W/O/R/K Center:
N/A
Hours/days per week Agency Staff Assigned to Santa Ana W/O/R/K Center: N/A
PERFORMANCE GOALS:
Customer Service
All on-site, One-Stop Partners shall commit to the following goals for the W/O/R/K
Center:
1. To conform to a uniform policy of customer service;
2. To develop customer service principles all One-Stop Partners must implement;
3. To implement an on-going system for measuring customer service levels; and,
4. To participate in a task force empowered to oversee, measure and respond to
customer service data.
6
Attachment "A", Page 2
Quantifiable Service Outcomes:
CAPOC will strive to provide quality service, which will bring about customer
satisfaction. CAPOC will provide the WORK Center with the numbers of customer
contacts and referrals made or received, report any client changes or outcomes as
appropriate and provide coordination and services for Community Service Block Grant
programs.
AUTHORITY AND SIGNATURES: The individuals signing this MOU and its
attachments which are incorporated therein have the authority to commit the party they
represent to the terms of this MOU, and do so commit by signing.
FOR THE Community Action Partnership of Orange County (CAPOC)
(Legal Name of Partner Agency)
"44ILL ?iM i ?? ?- 0 /v
Signature ?Ij DA
Clarence W. `Buddy" Ray Executive Dir.
Name and Title
11870 Monarch Street, Garden Grove CA 92841
Address
MOU CAPOC-WIB 6-10
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Attachment B
SANTA ANA ONE-STOP
PARTNERS MOU
RESOURCE SHARING
ATTACHMENT
NOTE: THIS PARTNER IS NOT HOUSED AT THE
ONE-STOP AND DOES NOT HAVE A RESOURCE
SHARING ATTACHMENT