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HomeMy WebLinkAboutItem 09 - Minutes From Various Boards Minutes of the Regular Meeting of the Parks, Recreation and Community Services Commission •;v a. October 23, 2025 REGULAR OPEN MEETING — 5:30 P.M. City Hall Council Chambers 22 Civic Center Plaza, Santa Ana, CA 92701 Parks, Recreation and Community Services 1 10/23/2025 Commission MINUTES:At 5:35 p.m. Executive Director Hawk Scott requested a chairperson be named in Chair Herrera's absence. MOTION: Moved by Commissioner Diaz to nominate Commissioner Jogwe as Interim Chair of tonight's meeting in Chair Herrera's absence, seconded by Commissioner Rodriguez. The motion carried, 7-0-0-2, by the following roll call vote: AYES: COMMISSIONER DIAZ, COMMISSIONER GONZALEZ, COMMISSIONER JOGWE, , COMMISSIONER REYES, COMMISSIONER RODRIGUEZ, COMMISSIONER WOO, VICE CHAIR ZACARIAS TORRES, NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER NELSON, CHAIR HERRERA Status: 7 — 0 — 0 - 2 — Pass CALL TO ORDER Chairperson MINUTES: Interim Chairperson Jogwe called the meeting to order at 5:36 P.M. ATTENDANCE Commission Members: Selica Diaz Nancy Gonzalez Josh Jogwe Cory Nelson Silvia Reyes Alejandra Rodriguez Ruby Woo Maria Zacarias Torres, Vice Chair Roberto Herrera, Chair Staff: Hawk Scott, Executive Director Suzi Furjanic, Park & Landscape Design Manager Ethan Fisher, Brian Sternberg, Library Services Director Hannah Wayne, Recording Secretary ROLL CALL Hannah Wayne, Recording Secretary Parks, Recreation and Community Services 2 10/23/2025 Commission MINUTES: Recording Secretary Wayne conducted roll call. Commissioners Diaz, Gonzalez, Jogwe, Nelson (arrived at 5:37 p.m.), Reyes, Rodriguez, Woo, and Vice Chair Zacarias Torres were present. Chair Herrera was absent. PLEDGE OF ALLEGIANCE Chairperson MINUTES: Interim Chair Jogwe led the Pledge of Allegiance. Executive Director Hawk Scott requested a motion to have a special presentation prior to the presentations on the agenda. MOTION: Moved by Interim Chair Jogwe to have a special presentation prior to the agenda presentations, seconded by Commissioner Diaz. The motion carried, 8-0-0-1, by the following roll call vote: AYES: COMMISSIONER DIAZ, COMMISSIONER GONZALEZ, COMMISSIONER JOGWE, COMMISSIONER NELSON, COMMISSIONER REYES, COMMISSIONER RODRIGUEZ, COMMISSIONER WOO, VICE CHAIR ZACARIAS TORRES, NOES: NONE ABSTAIN: NONE ABSENT: CHAIR HERRERA Status: 8 - 0 - 0 — 1 — Pass MINUTES: Executive Director Hawk Scott welcomed Park & Landscape Design Manager Suzi Furjanic up for the special presentation of announcing her retirement from the City of Santa Ana. The Commissioners thanked her for her service to the City and presented her with sign. PRESENTATIONS Employees of the Month MINUTES: The Commissioners presented certificates for Employees of the Month to Alexander Mosqueda, Evelyn Rodriguez, and Itzel Reyes thanking them for all their hard work and efforts. Next, Planning and Building Senior Planner, Siri Champion presented the Zoning Code Update Presentation. Commissioners Woo, Diaz, Reyes, Nelson, Vice Chair Zacarias Torres and Interim Chair Jogwe asked questions about open spaces, privately owned spaces, residential Parks, Recreation and Community Services 3 10/23/2025 Commission verses commercial zones, the study itself and workshops, raising concerns about parking, multi person housing and single family housing. Senior Planner Champion responded to all questions and concerns with more information, explained the stage they are at in the study and workshops, and gathered all of the feedback from the commissioners. PUBLIC COMMENTS MINUTES: There were no public comments. CONSENT CALENDAR ITEMS MINUTES: The Consent Calendar was considered 6:22 P.M. RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1. Minutes of the Regular Meeting of September 25 2025. Recommended Action: Approve Minutes. 2. Excused absences. Recommended Action: Approve Excused Absences. MOTION: Moved by Commissioner Woo to approve Consent Calendar items 1 and 2, seconded by Vice Chair Zacarias Torres. The motion carried, 8-0-0-1, by the following roll call vote: AYES: COMMISSIONER DIAZ, COMMISSIONER GONZALEZ, COMMISSIONER JOGWE, COMMISSIONER NELSON, COMMISSIONER REYES, COMMISSIONER RODRIGUEZ, COMMISSIONER WOO, VICE CHAIR ZACARIAS TORRES NOES: NONE ABSTAIN: NONE ABSENT: CHAIR HERRERA Status: 8 - 0 - 0 — 1 — Pass BUSINESS CALENDAR 3. 2026 Parks, Recreation, and Community Services Commission Meeting Schedule and Locations. Parks, Recreation and Community Services 4 10/23/2025 Commission MINUTES: Executive Director Hawk Scott presented 2026 Parks, Recreation, and Community Services Commission Meeting Schedule and Locations. Vice Chair Zacarias Torres requested to add two more offsite locations to the schedule and supported Roosevelt-Walker Community Center being one of them. Interim Chair Jogwe requested Salgado Recreation Center as the second additional location. Executive Director Hawk Scott proposed to change the location of the May 28t" meeting to Salgado Recreation Center, and August 27t" meeting to Roosevelt- Walker Community Center. MOTION: Moved by Commissioner Woo to approve the 2026 Parks, Recreation, and Community Services Commission Meeting Schedule and Locations with the changes to the locations of the May 28t" and August 27tn meetings, seconded by Commissioner Nelson. The motion passed, 8-0-0-1, by the following roll call vote: AYES: COMMISSIONER DIAZ, COMMISSIONER GONZALEZ, COMMISSIONER JOGWE, COMMISSIONER NELSON, COMMISSIONER RODRIGUEZ, COMMISSIONER REYES, COMMISSIONER WOO, VICE CHAIR ZACARIAS TORRES NOES: NONE ABSTAIN: NONE ABSENT: CHAIR HERRERA Status: 8 - 0 - 0 — 1 — Pass INFORMATIONAL ITEMS 4. Bristol Recreation Corridor. MINUTES: Executive Director Hawk Scott presented the Bristol Recreation Corridor as an update from what was presented at last meeting. 5. Santa Ana Public Library Staff Report. MINUTES: Library Services Director Brian Sternberg presented the Santa Ana Public Library Staff report to the commission. Interim Chair Jogwe asked if there is a public schedule for the Mobile Library bus and asked Director Sternberg why he does what he does and why it is important. Parks, Recreation and Community Services 5 10/23/2025 Commission Director Sternberg responded with the future plans for the knowledge mobile and told the commission how essential libraries are to Cities. 6. Santa Ana Zoo Staff Report. MINUTES: Parks, Recreation and Community Services Zoo Deputy Director Ethan Fisher presented the Santa Ana Zoo Staff Report to the Commission. Commissioner Gonzalez asked about what volunteer opportunities are available. Deputy Director Fisher provided more information. Vice Chair Zacarias Torres asked for an update on the Eco Center project. Deputy Director Fisher responded. Interim Chair Jogwe asked how does someone become a deputy director of a zoo. Deputy Director Fisher responded that a lot of people start as a volunteer, or come from the Business or Hospitality industry. EXECUTIVE DIRECTOR COMMENTS MINUTES: Executive Director Hawk Scott mentioned the El Salvador Harvest Fest tomorrow, Saturday there is Spooktacular at Jerome Center and Boo at the Zoo too. Also he mentioned there is 4 football games in 3 days happening at the stadium and thanked the commission for all the support. COMMISSIONER COMMENTS MINUTES: Commissioner Diaz is sad that Suzi Furjanic is retiring, thanked Director Sternberg for the new book mobile and all the library workshops. She is also excited about the different improvements and new animals at the Zoo. Finally, she mentioned the new stadium seats are very comfortable and the facility is well kept and clean, and thanked the team for the community center programming. Commissioner Gonzalez thanked Executive Director Scott for the information and for all the library and zoo activities. Interim Chair Jogwe mentioned recreation, sport and knowledge all helps our city and thanked everyone for all that they are doing. Commissioner Nelson was shocked about Suzi Furjanic's retirement and asked about her position, and he is excited for the new library and zoo improvements. Parks, Recreation and Community Services 6 10/23/2025 Commission Commissioner Reyes thanked everyone, she loves going to the Zoo with her grandkids and cannot wait to see the improvements at the Library too. She is also excited for the projects coming up for Parks and Recreation too. Commissioner Rodriguez thankful for everything the team does, looking forward to the Zoo accessibility of the new pathways and Boo at the Zoo. She also mentioned October being breast cancer awareness month. Commissioner Woo gave additional details about the Harvest Festival and appreciated the help from Parks and Recreation. She also was happy about the Bristol Recreation Corridor, and hoped to have a presentation in her neighborhood community for that project. Vice Chair Zacarias Torres thanked everyone for the updates, is looking forward to seeing follow ups about the preserving murals policy, and mentioned ICE information and contact info. Interim Chair Jogwe lastly mentioned the upcoming FASFA meeting. ADJOURNMENT The next meeting of the Parks, Recreation and Community Services Commission is scheduled for Thursday, December 4th at 5:30 pm at the City Hall Council Chamber, 22 Civic Center Plaza, Santa Ana, CA 92701. MINUTES: Interim Chair Jogwe adjourned the Parks, Recreation and Community Services Commission meeting at 7:25 pm. Respectfully submitted: lyl"*t� G( n Hannah Wayne Recording Secretary Parks, Recreation and Community Services 7 10/23/2025 Commission Minutes of the Special Meeting of the Parks, Recreation and Community Services Commission •;v a. December 4, 2025 SPECIAL OPEN MEETING — 5:30 P.M. City Hall Council Chambers 22 Civic Center Plaza, Santa Ana, CA 92701 Parks, Recreation and Community Services 1 12/04/2025 Commission CALL TO ORDER Chairperson MINUTES: Chairperson Herrera called the meeting to order at 5:30 P.M. ATTENDANCE Commission Members: Selica Diaz Nancy Gonzalez Josh Jogwe Cory Nelson Silvia Reyes Alejandra Rodriguez Ruby Woo Maria Zacarias Torres, Vice Chair Roberto Herrera, Chair Staff: Hawk Scott, Executive Director Timothy Pagano, PRCSA Deputy Director Michael Ortiz, Public Works Deputy Director Jorge Acevedo, Park Services Superintendent Hannah Wayne, Recording Secretary ROLL CALL Hannah Wayne, Recording Secretary MINUTES: Recording Secretary Wayne conducted roll call. Commissioners Diaz, Gonzalez, Jogwe, Reyes, Woo, Vice Chair Zacarias Torres and Chair Herrera were present. Commissioners Nelson and Rodriguez were absent. PLEDGE OF ALLEGIANCE Chairperson MINUTES: Chairperson Herrera led the Pledge of Allegiance. PRESENTATIONS Employees of the Month MINUTES: The Commissioners presented certificates for Employees of the Month and Volunteers of the Quarter to Lisa Maldonado, Jose Rangel, Leo Santos, Itxel Espinoza, Jill Rodgers, Sabrina Gastelum, Anthony Cortez, Mary Long, Jennifer Miranda, Cecilia Smith, Francisco Arroyo, thanking them for all their hard work and efforts. Parks, Recreation and Community Services 2 12/04/2025 Commission PUBLIC COMMENTS MINUTES: Gay Olivos spoke against the choice for the park name chosen for Willard Park, asked for football equipment for flag football. Jeff emailed a comment requesting the plant choices in our parks are more native and economical plants. CONSENT CALENDAR ITEMS MINUTES: The Consent Calendar was considered 5:54 P.M. RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Item 1. 1. Excused absences. Recommended Action: Approve excused absences. MOTION: Moved by Commissioner Woo to approve Consent Calendar item 1, seconded by Vice Chair Zacarias Torres. The motion carried, 7-0-0-2, by the following roll call vote: AYES: COMMISSIONER DIAZ, COMMISSIONER GONZALEZ, COMMISSIONER JOGWE, COMMISSIONER REYES, COMMISSIONER WOO, VICE CHAIR ZACARIAS TORRES, CHAIR HERRERA NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER NELSON, COMMISSIONER RODRIGUEZ Status: 7— 0 — 0 — 2 — Pass INFORMATIONAL ITEMS 2. Public Works Agency Park Services Staff Report. MINUTES: Park Services Superintendent Jorge Acevedo and Public Works Deputy Director Michael Ortiz presented the Public Works Park Services Staff Report. Parks, Recreation and Community Services 3 12/04/2025 Commission Executive Director Hawk Scott mentioned the Ribbon Cutting on Tuesday at noon for Santiago Park. Chair Herrera thanked the team for getting the Rosita sign lit up, then asked about phase 3 for Santiago park and about the design plant selection. 3. loth & Flower St. Park Naming. MINUTES: Executive Director Hawk Scott presented the 10t" & Flower St Park Naming specified that they are going to re-do the park naming process, and have outlined the full process. Chair Herrera commented that it is good to have a process in place for this, asked about including the Youth Commission on the process and suggested a virtual option for community engagement. Vice Chair Zacarias Torres suggested a post card for a QR survey to be available nearby the park. 4. Parks, Recreation and Community Services Staff Report. MINUTES: Parks, Recreation and Community Services Deputy Director Tim Pagano presented the Parks, Recreation and Community Services Staff Report to the Commission. Commissioner Woo asked about the coffee sponsor and talked about the community gardens. She also thanked staff for the harvest festival and announced there will be a festival on December 13 at El Salvador Park. Commissioner Reyes commented on today's Kiwanis event at Target, and how wonderful it was. Commissioner Diaz asked if we plan to collaborate with Kaboom! for other parks and if there is funding allocated for sports equipment. Deputy Director Pagano responded that they do hope to partner with them again and provided details about the process of asking for sports equipment. Commissioner Jogwe asked about the sponsorship of KaBoom! and if there is more representation of their branding. Commissioner Gonzalez asked how people ask for equipment and supplies. Deputy Director Pagano gave more details on how they do that. Parks, Recreation and Community Services 4 12/04/2025 Commission Chair Herrera commented that they are excited for the Santa Anita Community Center opening and that they noticed the logo change on Instagram. EXECUTIVE DIRECTOR COMMENTS MINUTES: Executive Director Hawk Scott mentioned the Asian Clawed Otters arrival and invited everyone to the River's Edge Grand Opening on December 20t". Also highlighted the senior center talent show and the ribbon cutting next Tuesday at Santiago Park. He ended with Happy Holidays and is looking forward to the next year. COMMISSIONER COMMENTS MINUTES: Commissioner Diaz thank you for everything you are doing and thanks for listening to the public, Merry Christmas and Happy New Year. Commissioner Jogwe asked how he could get involved with naming opportunities and wished everyone Happy Holidays. Commissioner Gonzalez thanked for the hard work this year, and all the learning she has been doing, wished everyone a happy safe, fun,joyous holiday. Commissioner Reyes thanked and wished everyone Merry Christmas and Happy New Year. Commissioner Woo no comments but wished happy holidays. Vice Chair Zacarias Torres thanked for all the updates, she also noticed the water refill station at Santiago park, echoed the importance of local native plants and to be safe and have happy holidays. Chair Herrera asked to calendar our commission meetings and get them on social media, asked about the public art policy, thanked Suzi Furjanic for her work and talents for this community and was sad that they missed her retirement in the previous meeting. Finally thanked our PRCS staff for all that they do and service they provide and wished happy holidays to everyone. ADJOURNMENT The next meeting of the Parks, Recreation and Community Services Commission is scheduled for Thursday, January 22"d at 5:30 pm at the Santa Ana Senior Center, 424 W 3rd St, Santa Ana, CA 92701. Parks, Recreation and Community Services 5 12/04/2025 Commission MINUTES: Chair Herrera adjourned the Parks, Recreation and Community Services Commission meeting at 7:06 pm. Respectfully submitted: Hannah Wayne Recording Secretary Parks, Recreation and Community Services 6 12/04/2025 Commission Minutes of the Regular Meeting of the Parks, Recreation and Community Services Commission •;v a. January 22, 2026 REGULAR OPEN MEETING — 5:30 P.M. Santa Ana Senior Center 424 3rd St, Santa Ana, CA 92701 Parks, Recreation and Community Services 1 1/22/2026 Commission CALL TO ORDER Chairperson MINUTES: Chairperson Herrera called the meeting to order at 5:32 P.M. ATTENDANCE Commission Members: Selica Diaz Nancy Gonzalez Josh Jogwe Cory Nelson Silvia Reyes Alejandra Rodriguez Ruby Woo Maria Zacarias Torres, Vice Chair Roberto Herrera, Chair Staff: Hawk Scott, Executive Director Timothy Pagano, PRCSA Deputy Director Michael Ortiz, Public Works Deputy Director Jorge Acevedo, Park Services Superintendent Hannah Wayne, Recording Secretary ROLL CALL Hannah Wayne, Recording Secretary MINUTES: Recording Secretary Wayne conducted roll call. Commissioners Diaz, Gonzalez, Jogwe, Reyes, Rodriguez, Woo, Vice Chair Zacarias Torres and Chair Herrera were present. Commissioner Nelson was absent. PLEDGE OF ALLEGIANCE Chairperson MINUTES: Chairperson Herrera led the Pledge of Allegiance. PUBLIC COMMENTS MINUTES: Jared Lindo commented urging the City of Santa Ana to purchase the vacant land at the end of Lowell St and 15th St, for public Green space and recreation. CONSENT CALENDAR ITEMS MINUTES: The Consent Calendar was considered 5:36 P.M. Parks, Recreation and Community Services 2 1/22/2026 Commission RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items 1 through 3. 1. Minutes of the Regular Meeting of October 23rd, 2025. Recommended Action: Approve minutes. 2. Minutes of the Special Meeting of December 4th, 2025. Recommended Action: Approve minutes. 3. Excused absences. Recommended Action: Approve excused absences. MOTION: Moved by Commissioner Diaz to approve Consent Calendar items 1 through 3, seconded by Vice Chair Zacarias Torres. The motion carried, 8-0-0-1, by the following roll call vote: AYES: COMMISSIONER DIAZ, COMMISSIONER GONZALEZ, COMMISSIONER JOGWE, COMMISSIONER REYES, COMMISSIONER RODRIGUEZ, COMMISSIONER WOO, VICE CHAIR ZACARIAS TORRES, CHAIR HERRERA NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER NELSON Status: 8— 0 — 0 — 1 — Pass INFORMATIONAL ITEMS 4. Senior Services Section Highlight. MINUTES: Parks, Recreation and Community Services Deputy Director Tim Pagano introduced Recreation and Community Services Manager, Juan Lara to present the Senior Services Highlight. Vice Chair Torres and Commissioner Diaz asked about the food distributions. Manager Lara provided more details about the food distribution services. Chair Herrera commended their team's work and asked about the excursion program attendance. Manager Lara responded with some statistics and how changes in the budget has impacted them. Parks, Recreation and Community Services 3 1/22/2026 Commission Vice Chair Zacarias Torres asked if there are any plans for opening an additional senior center since our centers are at capacity. Manager Lara mentioned they hope to provide programs at community centers for seniors, but another senior center could be in the master plan based on available funding. Commissioner Jogwe asked how our two Santa Ana Senior Centers compare to other cities. Manager Lara responded that Santa Ana having two is not the normal thing compared to other cities, but there are many seniors in the city that we still cannot fully support. Chair Herrera asked about the transportation program and how it fits into the budget. Manager Lara and Deputy Director Pagano provided more details on the program structure and the pressing needs as far as funding programs like that in the future. 5. Parks, Recreation and Community Services Staff Report. MINUTES: Parks, Recreation and Community Services Deputy Director Tim Pagano presented the Parks, Recreation and Community Services Staff Report to the Commission. Commissioner Diaz asked about stadium events going on. Director Pagano talked about the reservations that are planned for the stadium and how they are trying to optimize the use of the stadium. Vice Chair Zacarias Torres asked about events coming up for the World Cup and the e-sports program. Director Pagano said they have been in dialog for the World Cup and the e-sports program has been put on the backburner with staffing changes. Commissioner Woo asked about having the Movies in the Park program in her neighborhood. Director Pagano responded that he is always happy to collaborate with the neighborhoods on those events. Commissioner Diaz asked for consideration of Roosevelt-Walker for a movie night. Executive Director Scott responded that unfortunately it is too small and has some lighting challenges. Commissioner Jogwe asked about the Fun Run and supported the ideas for the World Cup. Director Pagano provided more details. Chair Herrera commended the Cultura magazine. Parks, Recreation and Community Services 4 1/22/2026 Commission 6. Public Works Agency Park Services Staff Report. MINUTES: Park Services Superintendent Jorge Acevedo and Public Works Deputy Director Michael Ortiz presented the Public Works Park Services Staff Report. Commissioner Gonzalez asked about construction at Memorial park and if fishing is allowed at Centennial Lake. Deputy Director Ortiz responded. Commissioner Diaz thanked them for the sandbags during the rain and spoke on behalf of the Pacific park residents in regards to the ground breaking on Walnut Street in June and the study with the Fire Department was already done. Commissioner Jowwe asked about the flooding our parks experienced and how it was handled. Superintendent Acevedo responded with the process when the parks get flooded and what they are doing to prevent it. Commissioner Jogwe also asked about the mural and the budget for the aquatic center. Commissioner Woo asked about the cost of the splash pad and shade structures. Executive Director Scott provided details on the budget and selection process for an area to receive a splash pad. Director Ortiz responded they are trying to bring the cost down of shade structures to be able to provide more of them. Vice Chair Zacarias Torres asked about submitting anonymous reports through the MySantaAna app. Superintendent Acevedo responded that the app is designed to not provide follow up reports for anonymous submissions. Chair Herrera finally commented about the Santa Anita park opening and asked about the Rosita Park field renovation and parking lot. Superintendent Acevedo and Director Pagano responded. EXECUTIVE DIRECTOR COMMENTS MINUTES: Executive Director Hawk Scott wished everyone Happy New Year, commended the community engagement team for the Cultura magazine, mentioned Delhi Park got more lighting and a lot more things to come this year for Parks and Rec. Finally he thanked the commissioners for the advocacy for more funding and things to improve our parks, and for attending the Santa Ana Zoo's River's Edge Grand Opening. COMMISSIONER COMMENTS MINUTES: Commissioner Diaz thanked the team for everything they are doing, especially at the senior centers and with the Cultura magazine. Thanked Public Works Parks, Recreation and Community Services 5 1/22/2026 Commission for their great response for things on the MySantaAna app and finally thanked them for the urban greening project. Commissioner Gonzalez thanked everyone for their hard work and for all the projects coming up. Commissioner Jogwe thanked the team for all the detail on the reports and advocated a specific park for a movie in the park. Commissioner Reyes thanked everyone for the information and for teaching her things about the city. She loves seeing all the projects going on in the city and wished good blessings for everyone and their families. Commissioner Rodriguez thanked everyone for their work, for the dates for upcoming events and thanked the team for the membership exchange with the Zoo. Commissioner Woo commented on ward 5 projects, renovation of the Angel Court basketball court, and would like to get an update on the Washington square property. Thanked everyone for all the information from the staff. Vice Chair Zacarias Torres was happy about the Santiago Park playground area and the trail. She saw a lot of families in that area of the park more and is looking forward to seeing the next phase of that park. Chair Herrera thank the departments for what they do to keep the parks clean, safe, and green, asked for a budget presentation at an upcoming meeting, and hopes for a parks tour in the coming months. They also spoke out about the return of$7 million to Parks and Recreation programming and would like support from this commission advocating for that. ADJOURNMENT The next meeting of the Parks, Recreation and Community Services Commission is scheduled for Thursday, February 26th at 5:30 pm at the City Hall Council Chambers, 22 Civic Center Plaza, Santa Ana, CA 92701. MINUTES: Chair Herrera adjourned the Parks, Recreation and Community Services Commission meeting at 7:19 pm. Respectfully submitted: A �J Hannah Wayne Recording Secretary Parks, Recreation and Community Services 6 1/22/2026 Commission Minutes of the Regular Meeting of the Parks, Recreation and Community Services Commission •;v a. February 26, 2026 REGULAR OPEN MEETING — 5:30 P.M. City Hall Council Chambers 22 Civic Center Plaza, Santa Ana, CA 92701 Parks, Recreation and Community Services 1 2/26/2026 Commission CALL TO ORDER Chairperson MINUTES: Chairperson Herrera called the meeting to order at 5:30 P.M. ATTENDANCE Commission Members: Selica Diaz Nancy Gonzalez Josh Jogwe Cory Nelson Silvia Reyes Alejandra Rodriguez Ruby Woo Maria Zacarias Torres, Vice Chair Roberto Herrera, Chair Staff: Hawk Scott, Executive Director Ethan Fisher, PRCSA Deputy Director, Zoo Brian Sternberg, Library Services Director Hannah Wayne, Recording Secretary ROLL CALL Hannah Wayne, Recording Secretary MINUTES: Recording Secretary Wayne conducted roll call. Commissioners Diaz, Gonzalez, Reyes, Rodriguez, Woo, Vice Chair Zacarias Torres and Chair Herrera were present. Commissioners Jogwe and Nelson were absent. PLEDGE OF ALLEGIANCE Chairperson MINUTES: Chair Herrera led the Pledge of Allegiance. PUBLIC COMMENTS MINUTES: There were no public comments. CONSENT CALENDAR ITEMS MINUTES: The Consent Calendar was considered 5:33 P.M. Parks, Recreation and Community Services 2 2/26/2026 Commission RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1. Minutes of the Regular Meeting of January 22, 2026. Recommended Action: Approve Minutes. 2. Excused absences. Recommended Action: Approve Excused Absences. MOTION: Moved by Commissioner Diaz to approve Consent Calendar items 1 and 2, seconded by Vice Chair Zacarias Torres. The motion carried, 7-0-0-2, by the following roll call vote: AYES: COMMISSIONER DIAZ, COMMISSIONER GONZALEZ, COMMISSIONER REYES, COMMISSIONER RODRIGUEZ, COMMISSIONER WOO, VICE CHAIR ZACARIAS TORRES, CHAIR HERRERA NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER JOGWE, COMMISSIONER NELSON Status: 7 — 0 — 0 - 2 — Pass INFORMATIONAL ITEMS 3. Santa Ana Public Library Staff Report. MINUTES: Library Services Director Brian Sternberg presented the Santa Ana Public Library Staff report to the commission. Commissioner Diaz asked when the Main Library will be ready for the Grand Opening. Director Sternberg responded that construction should be done by July, soft opening hopefully in September, and then a grand opening after that. Newhope Library is targeting March or April, soft opening hopefully in May. Vice Chair Zacarias Torres asked about the book clubs participation and computer resources at the Delhi Library. Director Sternberg responded that the book club participation is going well and that there are lots of resources still available while the Main Library and Newhope Library are under construction. Commissioner Rodriguez asked about library cards. Director Sternberg responded with more information. Parks, Recreation and Community Services 3 2/26/2026 Commission Chair Herrera commended the library staff on their work at the Knowledge mobile, thanked Director Sternberg for the Dia de Los Nino's event, and asked about parking for that event. Director Sternberg responded with more information about the event parking options. Chair Herrera asked about scheduling a parks tour for the commission and about a budget presentation for the various departments. Director Sternberg and Executive Director Scott responded that they plan to provide the Library and Parks and Rec budgets at upcoming meetings. 4. Santa Ana Zoo Staff Report. MINUTES: Parks, Recreation and Community Services Zoo Deputy Director Ethan Fisher presented the Santa Ana Zoo Staff Report to the Commission. Commissioner Woo commented about the Santa Ana Enthusiasts and asked about the City Nature Challenge. Chair Herrera asked about the wall plans that were submitted to cal trans. Deputy Director Fisher provided more details about the fence that plans to be installed on the North End of the Zoo. Commissioners Diaz, Reyes, Woo and Chair Herrera asked about the Brew at the Zoo event details, tickets, zoo closing time prior to the event and about the food options for the event. Deputy Director Fisher responded with more information. Commissioners Reyes and Woo also suggested some vendors and asked about volunteers for the event. EXECUTIVE DIRECTOR COMMENTS MINUTES: Executive Director Hawk Scott talked about Santa Ana Enthusiasts, the Seniors Natural History Museum visit, the Santa Ana Fun Run on April 11 t", girls basketball sign-ups are happening at Jerome and they are partnering with the sparks again this year. He also mentioned that the adult kickball league is starting up again, as well as, the emerging lifeguards program at Jerome pool. Also the teen excursion to the ducks hockey game and hiring fair is coming up. Lastly he announced that Parks and Rec is working on an agreement to take over the management of Riverview Golf Course and plans to present to City Council soon. Parks, Recreation and Community Services 4 2/26/2026 Commission COMMISSIONER COMMENTS MINUTES: Commissioner Diaz thanked Director Sternberg for the events at the community centers and is looking forward to Brew at the Zoo. She is happy about all the added features at the zoo and recommended that the Chicano Heritage event is earlier this year. Commissioner Gonzalez thanked everyone for all their hard work. Commissioner Reyes thanked Director Sternberg for the information, she is excited about the Library renovation, and thanked Deputy Director Fisher for everything at the zoo and hopes to go to the Brew at the Zoo. Commissioner Rodriguez thanked all for the updates, hopes that the membership exchange continues in the future. Commissioner Woo urged the public to participate so that the city is made aware of the problem areas of the community and talked about an event she attended at the Riverview golf course that supported a local charity. Vice Chair Zacarias Torres thanked all for the updates, and asked if the hours of the community centers could be reconsidered so they are better utilized for cooling centers. Executive Director Scott mentioned that the budget survey is open and he will send it to them. Chair Herrera seconded the comment from Vice Chair about the center hours being considered and asked about planning budget presentations and parks tour. ADJOURNMENT The next meeting of the Parks, Recreation and Community Services Commission is scheduled for Thursday, March 26th at 5:30 pm at the Santa Anita Community Center, 300 S Figueroa St, Santa Ana, CA 92703. MINUTES: Chair Herrera adjourned the Parks, Recreation and Community Services Commission meeting at 6:38 pm. Respectfully submitted: Hannah Wayne Recording Secretary Parks, Recreation and Community Services 5 2/26/2026 Commission Youth Commission Regular Meeting Minutes November 17, 2025 City Hall Council Chambers 22 Civic Center Plaza, Santa Ana, CA 92701 6:00 PM Youth Commission 1 11/17/2025 CALL TO ORDER Chairperson ATTENDANCE Youth Commission Members: Alyin Luis Neylen Munoz Jesse Rodriguez Mercy Benitez, Vice-Chairperson Wyatt Malfavon, Chairperson Staff: Timothy Pagano, PRCSA Deputy Director Jorge Acevedo, Park Services Superintendent Robert Aguirre, Public Works Senior Civil Engineer Hannah Wayne, Recording Secretary MINUTES: Chairperson Wyatt Malfavon called the Youth Commission Meeting to order at 6:00 P.M. ROLL CALL Hannah Wayne, Recording Secretary MINUTES: Recording Secretary Hannah Wayne conducted roll call. All Youth Commissioners were present. PLEDGE OF ALLEGIANCE Chairperson MINUTES: Chairperson Malfavon led the Pledge of Allegiance. PUBLIC COMMENTS MINUTES: There were no public comments. CONSENT CALENDAR ITEMS MINUTES:At 6:03 P.M., the Consent Calendar was considered. MOTION: Chair Malfavon moved to approve Consent Calendar Items 1 through 3, seconded by Vice Chairperson Benitez. Youth Commission 2 11/17/2025 The motion carried, 5-0-0-0, by the following roll call vote: AYES: YOUTH COMMISSIONER LUIS, YOUTH COMMISSIONER MUNOZ, YOUTH COMMISSIONER RODRIGUEZ, VICE CHAIRPERSON BENITEZ, CHAIRPERSON MALFAVON NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 5 — 0 — 0 — 0 Pass 1. Minutes from the Regular Meeting of October 20t", 2025. Recommended Action: Approve minutes. 2. Excuse Absences. Recommended Action: Approve excused absences. 3. Revised 2026 Youth Commission Meeting Schedule and Locations. Recommended Action: Approve location changes to the proposed 2026 Youth Commission Meeting Schedule and Locations. ***END OF CONSENT CALENDAR*** INFORMATIONAL ITEMS 5. Public Works Agency Parks Services Staff Report. MINUTES: Parks, Recreation and Community Services Deputy Director Tim Pagano requested to have the Public Works Agency Parks Services Staff Report Present first. Chair Malfavon approved. Park Services Superintendent Jorge Acevedo and Public Works Senior Civil Engineer Robert Aguirre presented the Public Works Agency Park Services Staff report to the Youth Commission. 4. Parks, Recreation and Community Services Staff Report. MINUTES: Parks, Recreation and Community Services Deputy Director Tim Pagano presented the Parks, Recreation and Community Services Staff Report. Commissioner Rodriguez asked about youth programming participation. Deputy Director Pagano responded with more information on how to reach more youth. Youth Commission 3 11/17/2025 Commissioner Luis asked about the Life Guard Program. Deputy Director Pagano responded with more information about the program. ***END OF INFORMATIONAL ITEMS*** COMMISSION MEMBER REQUESTED ITEMS MINUTES: Vice Chair Benitez lead the Future Youth Commission Planning Discussion asking about budget, donations, and proposed an idea about creating a media podcast program for the youth. Deputy Director Pagano responded that there is no youth commission budget and donations cannot be requested, but encouraged the commissioners to research their own ideas and bring them back to future meetings. ***END OF COMMISSION MEMER REQUESTED ITEMS*** DEPUTY DIRECTOR COMMENTS MINUTES: Deputy Director Pagano was happy to see the youth commissioners wanting to take action and make an impact. He also mentioned Plaza Navidena coming up and wished everyone a good Thanksgiving. COMMISSIONER COMMENTS MINUTES: Youth Commissioner Luis said she hopes the Vice Chair Benitez podcast would impact the youth. Youth Commissioner Munoz is happy that they can propose their own ideas to impact the youth in Santa Ana. Youth Commissioner Rodriguez thanked everyone in attendance for their support and engagement, thanked everyone for participating in events and thanked Suzi Furjanic for her service to the City. Vice Chairperson Benitez thanked everyone for coming out, is hoping that these discussed projects move forward and is looking forward to all the ideas. Chairperson Malfavon thanked everyone for attending the meeting, thanked Hawk for the experiences and lessons along the way and thanked the other commissioners and staff at all the events out in the city for their hard work. Youth Commission 4 11/17/2025 ADJOURNMENT The next regular meeting of the Youth Commission is scheduled for Monday, December 15th, 2025 at 6:00 p.m. in the City Council Chamber, City Hall, 22 Civic Center Plaza, Santa Ana, CA 92701. MINUTES: Chairperson Malfavon adjourned the Youth Commission meeting at 6:58 P.M. Respectfully submitted: Hannah Wayne Recording Secretary Youth Commission 5 11/17/2025 Youth Commission Regular Meeting Minutes December 15, 2025 City Hall Council Chambers 22 Civic Center Plaza, Santa Ana, CA 92701 6:00 PM Youth Commission 1 12/15/2025 CALL TO ORDER Chairperson ATTENDANCE Youth Commission Members: Alyin Luis Neylen Munoz Jesse Rodriguez Mercy Benitez, Vice-Chairperson Wyatt Malfavon, Chairperson Staff: Hawk Scott, Executive Director Brian Sternberg, Library Services Director Ethan Fisher, PRCSA Deputy Director, Zoo Hannah Wayne, Recording Secretary MINUTES: Chairperson Malfavon called the Youth Commission Meeting to order at 6:00 P.M. ROLL CALL Hannah Wayne, Recording Secretary MINUTES: Recording Secretary Hannah Wayne conducted roll call. Youth Commissioners Luis, Rodriguez, Vice Chair Benitez and Chair Malfavon were present. Youth Commissioner Munoz was absent. PLEDGE OF ALLEGIANCE Chairperson MINUTES: Chairperson Malfavon led the Pledge of Allegiance. PUBLIC COMMENTS MINUTES: There were no public comments. CONSENT CALENDAR ITEMS MINUTES:At 6:01 P.M., the Consent Calendar was considered. MOTION: Vice Chair Benitez moved to approve Consent Calendar Items 1 and 2, Youth Commission 2 12/15/2025 seconded by Chairperson Malfavon. The motion carried, 4-0-0-1, by the following roll call vote: AYES: YOUTH COMMISSIONER LUIS, YOUTH COMMISSIONER RODRIGUEZ, VICE CHAIRPERSON BENITEZ, CHAIRPERSON MALFAVON NOES: NONE ABSTAIN: NONE ABSENT: YOUTH COMMISSIONER MUIVOZ Status: 4 — 0 — 0 — 1 Pass 1. Minutes from the Regular Meeting of November 17t�', 2025. Recommended Action: Approve minutes. 2. Excuse Absences. Recommended Action: Approve excused absences. ***END OF CONSENT CALENDAR*** INFORMATIONAL ITEMS 3. Santa Ana Zoo Staff Report. MINUTES: Parks, Recreation and Community Services Deputy Director, Zoo Ethan Fisher presented the Santa Ana Zoo Staff Report. Chair Malfavon asked about the timeline for the roof renovation of the ticket booth. Deputy Director Fisher responded with timeline details. 4. Santa Ana Public Library Staff Report. MINUTES: Library Services Director Brian Sternberg presented the Santa Ana Public Library Staff Report. Commissioner Rodriguez asked if there was better signage they can have for the book mobile. Director Sternberg responded. Chair Malfavon asked what additional services are provided with the new larger version of the Book Mobile. Director Sternberg said there will be more room for technology, books, snacks and materials, as well as, a larger canopy to provide shade. ***END OF INFORMATIONAL ITEMS*** Youth Commission 3 12/15/2025 COMMISSION MEMBER REQUESTED ITEMS MINUTES: Vice Chair Benitez lead the discussion providing the research for her podcast idea, she concluded there was no other youth commissions lead podcast. Commissioner Luis brought an Art Walk opportunity that happens on the first of the month every month, and encouraged the youth commissioners to volunteer with the event. Chair Malfavon suggested making a youth commission lead Instagram account to engage with the youth that way. He suggested the youth commissioners posting on it all together, selecting the content, and it could continue on for future Youth Commissions. Vice Chair Benitez asked for more details behind the idea of the Instagram account. Executive Director Hawk Scott responded that he would talk to his team about the ideas and bring it back to the commission. EXECUTIVE DIRECTOR COMMENTS MINUTES: Executive Director Hawk Scott thanked the commissioners for being at events and being on the commission this year. He announced that coming up on Friday there is open house event at El Salvador Park and Saturday is the Zoo grand opening of the Rivers Edge exhibit. Finally talked about the PRCS team down in Laguna Niguel for a parade and he is looking forward to the next year of these meetings to be on the road and the events in 2026. COMMISSIONER COMMENTS MINUTES: Youth Commissioner Luis was thankful to be on the youth commission this year, and wished everyone happy holidays and good luck on finals. Youth Commissioner Rodriguez thanked for everyone for presenting today and for the information. He hopes to see most of the youth commissioners at the Zoo on Saturday, and wished everyone happy holidays and see you in 2026. Vice Chairperson Benitez wished happy holidays and good luck on finals. Chairperson Malfavon thanked everyone for attending the meeting and wished everyone happy holidays. He said it was great to see everyone at the Plaza Navidena event and hope to see them at the Zoo grand opening, and noted that Santa Ana residents are free on Saturday and Sunday at the Zoo. Youth Commission 4 12/15/2025 ADJOURNMENT The next regular meeting of the Youth Commission is scheduled for Monday, January 19t", 2025 at 6:00 p.m. in the City Council Chamber, City Hall, 22 Civic Center Plaza, Santa Ana, CA 92701. MINUTES: Chairperson Malfavon adjourned the Youth Commission meeting at 6:30 P.M. Respectfully submitted: Hannah Wayne Recording Secretary Youth Commission 5 12/15/2025 Youth Commission Special Meeting Minutes January 26, 2026 Santa Ana Senior Center 424 W 3rd St, Santa Ana, CA 92701 6:00 PM fi-.,�k::may► Youth Commission 1 1/26/2026 CALL TO ORDER Chairperson ATTENDANCE Youth Commission Members: Alyin Luis Neylen Munoz Jesse Rodriguez Mercy Benitez, Vice-Chairperson Wyatt Malfavon, Chairperson Staff: Hawk Scott, Executive Director Timothy Pagano, PRCSA Deputy Director Robert Aguirre, Public Works Senior Civil Engineer Jorge Acevedo, Park Services Superintendent Hannah Wayne, Recording Secretary MINUTES: Chairperson Malfavon called the Youth Commission Meeting to order at 6:00 P.M. ROLL CALL Hannah Wayne, Recording Secretary MINUTES: Recording Secretary Hannah Wayne conducted roll call. Youth Commissioners Luis, Rodriguez, Vice Chair Benitez and Chair Malfavon were present. Youth Commissioner Munoz was absent. PLEDGE OF ALLEGIANCE Chairperson MINUTES: Chairperson Malfavon led the Pledge of Allegiance. PUBLIC COMMENTS MINUTES: There were no public comments. CONSENT CALENDAR ITEMS Youth Commission 2 1/26/2026 MINUTES:At 6:02 P.M., the Consent Calendar was considered. MOTION: Vice Chair Benitez moved to approve Consent Calendar Items 1 and 2, seconded by Chairperson Malfavon. The motion carried, 4-0-0-1, by the following roll call vote: AYES: YOUTH COMMISSIONER LUIS, YOUTH COMMISSIONER RODRIGUEZ, VICE CHAIRPERSON BENITEZ, CHAIRPERSON MALFAVON NOES: NONE ABSTAIN: NONE ABSENT: YOUTH COMMISSIONER MUNOZ Status: 4 — 0 — 0 — 1 Pass 1. Minutes from the Regular Meeting of December 15th, 2025. Recommended Action: Approve minutes. 2. Excuse Absences. Recommended Action: Approve excused absences. ***END OF CONSENT CALENDAR*** INFORMATIONAL ITEMS 3. Senior Services Section Highlight. MINUTES: Parks, Recreation and Community Services Deputy Director Tim Pagano introduced Parks, Recreation and Community Services Manager Juan Lara to present the Senior Services Section Highlight to the Youth Commission. 5. Public Works Agency Parks Services Staff Report. MINUTES: Parks, Recreation and Community Services Deputy Director Tim Pagano requested to have the Public Works Agency Parks Services Staff Report Present first. Chair Malfavon approved. Park Services Superintendent Jorge Acevedo and Public Works Senior Civil Engineer Robert Agiurre presented the Public Works Agency Park Services Staff report to the Youth Commission. 4. Parks, Recreation and Community Services Staff Report. Youth Commission 3 1/26/2026 MINUTES: Parks, Recreation and Community Services Deputy Director Tim Pagano presented the Parks, Recreation and Community Services Staff Report. Chair Malfavon asked about if there is a boy's option for volleyball while the girls is going on. Deputy Director Pagano responded that they switch with basketball. ***END OF INFORMATIONAL ITEMS*** COMMISSION MEMBER REQUESTED ITEMS 6. Future Youth Commission Planning Discussion — Vice Chair Benitez MINUTES: Executive Director Hawk Scott followed up about the separate Instagram account. The youth commissioners thanked him for looking into it. EXECUTIVE DIRECTOR COMMENTS MINUTES: Executive Director Hawk Scott talked about the Santa Ana Zoo Rivers Edge Grand opening, the upcoming Tet Festival, and gave compliments to the community engagement team and the new Cultura magazine. He will continue to invite the youth commissioners to future events, as well. COMMISSIONER COMMENTS MINUTES: Youth Commissioner Luis thanked the Parks and Rec Department and Community Engagement team for making the community better, especially for the youth and seniors. Youth Commissioner Rodriguez thanked for everyone for presenting today, and he was very happy to see the engagement at the Santa Ana Zoo for the grand opening of Rivers Edge. Vice Chairperson Benitez thanked everyone for coming out, and was happy to see the girls' volleyball program. Chairperson Malfavon thanked everyone for attending the meeting tonight. ADJOURNMENT The next regular meeting of Monday, February 16t" for the Youth Commission has been cancelled due to Presidents Day Holiday, and a special meeting of the Youth Commission has been scheduled for Monday, February 23rd, 2026 at 6:00 p.m. in the City Hall Ross Annex Room 1600, 20 Civic Center Plaza, Santa Ana, CA 92701. Youth Commission 4 1/26/2026 MINUTES: Chairperson Malfavon adjourned the Youth Commission meeting at 6:53 P.M. Respectfully submitted: Y�lae4,ea ��7n Hannah Wayne Recording Secretary Youth Commission 5 1/26/2026 Youth Commission Special Meeting Minutes February 23, 2026 City Hall Ross Annex Room 1600 20 Civic Center Plaza, Santa Ana, CA 92701 6:00 PM Youth Commission 1 2/23/2026 CALL TO ORDER Chairperson ATTENDANCE Youth Commission Members: Alyin Luis Neylen Munoz Jesse Rodriguez Mercy Benitez, Vice-Chairperson Wyatt Malfavon, Chairperson Staff: Hawk Scott, Executive Director Brian Sternberg, Library Services Director Ethan Fisher, PRCSA Deputy Director, Zoo Hannah Wayne, Recording Secretary MINUTES: Chairperson Wyatt Malfavon called the Youth Commission Meeting to order at 6:08 P.M. ROLL CALL Hannah Wayne, Recording Secretary MINUTES: Recording Secretary Hannah Wayne conducted roll call. All Youth Commissioners were present. PLEDGE OF ALLEGIANCE Chairperson MINUTES: Chairperson Malfavon led the Pledge of Allegiance. PUBLIC COMMENTS MINUTES: There were no public comments. CONSENT CALENDAR ITEMS MINUTES:At 6:09 P.M., the Consent Calendar was considered. MOTION: Vice Chair Benitez moved to approve Consent Calendar Items 1 and 2, seconded by Youth Commissioner Rodriguez. Youth Commission 2 2/23/2026 The motion carried, 5-0-0-0, by the following roll call vote: AYES: YOUTH COMMISSIONER LUIS, YOUTH COMMISSIONER MUNOZ, YOUTH COMMISSIONER RODRIGUEZ, VICE CHAIRPERSON BENITEZ, CHAIRPERSON MALFAVON NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 5 — 0 — 0 — 0 Pass 1. Minutes from the Special Meeting of January 26t", 2026. Recommended Action: Approve minutes. 2. Excuse Absences. Recommended Action: Approve excused absences. ***END OF CONSENT CALENDAR*** INFORMATIONAL ITEMS 3. Santa Ana Public Library Staff Report. MINUTES: Library Services Director Brian Sternberg presented the Santa Ana Public Library Staff Report. 4. Santa Ana Zoo Staff Report. MINUTES: Parks, Recreation and Community Services Deputy Director, Zoo Ethan Fisher presented the Santa Ana Zoo Staff Report. Chair Malfavon asked about the construction of the new multipurpose building at the Zoo. Deputy Director Fisher provided more details. ***END OF INFORMATIONAL ITEMS*** EXECUTIVE DIRECTOR COMMENTS MINUTES: Executive Director Hawk Scott provided some additional information about the Santa Ana Senior Centers and the events they have going on, as well as, the aquatics program. He also mentioned that the memorial aquatic center construction is coming along, adult kickball and girls basketball programs are starting up, and the teen excursion to the Ducks game is coming up. Lastly, he talked about some upcoming events like the hiring fair on March 19t" and April 9t" at Jerome's Center, the Brew at the Zoo fundraiser, and the Fun Run on April 11 t". He ended his comments providing Youth Commission 3 2/23/2026 details about the proposal to be presented at the next City Council Meeting for a management agreement for Riverview Golf Course. COMMISSIONER COMMENTS MINUTES: Youth Commissioner Luis said she plans to participate in the City Nature Challenge. Youth Commission Member Munoz loved the festival event and thought it was an overall good meeting. Youth Commissioner Rodriguez thanked everyone for coming out today and for the good insight. He also said it was good to see the turnout at the Tet Festival. Vice Chairperson Benitez is excited about the upcoming programs and events, and wants to try some of them out. Chairperson Malfavon thanked everyone for the information and for the meeting. ADJOURNMENT The next regular meeting of the Youth Commission is scheduled for Monday, March 16t", 2026 at 6:00 p.m. at the Santa Anita Community Center, 300 S Figueroa St, Santa Ana, CA 92701. MINUTES: Chairperson Malfavon adjourned the Youth Commission meeting at 6:38 P.M. Respectfully submitted: 61/ Hannah Wayne O Recording Secretary Youth Commission 4 2/23/2026 Personnel Board Special Meeting Minutes March 6, 2025 CITY HALL CONERENCE ROOM 511 20 Civic Center Plaza Santa Ana, CA 92701 6:30 PM �.e ERNESTO GOMEZ Chair City-wide Rep VACANT BERENICE BALLINAS Ward 1 Ward 4 GABRIELA HERNANDEZ- VACANT CASTILLO Ward 5 Ward 2 DAVID CROCKETT ANGIE RIVERA Vice Chair Ward 6 Ward 3 JAMES MURRAY Board Secretary In compliance with the Americans with Disabilities Act(ADA),if you need special assistance to participate in this Meeting,contact ®Michael Ortiz,City ADA Program Coordinator,at(714)647-5624.Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.The City Council agenda and supporting documentation can be found on the City's website—www.santaana.org/city-meetings. Personnel Board 1 3/6/2025 i CALL TO ORDER ATTENDANCE Board Members: Ernesto Gomez Gabriela Hernandez-Castillo David Crockett Angie Rivera Berenice Ballinas Staff: James Murray, Board Secretary Lauren Hirano, Human Resources Staff Josephine Ho, Human Resources Staff Minutes: The Personnel Board meeting was called to order at 6:32 p.m. on March 6, 2025, ROLL CALL James Murray, Board Secretary Minutes: All Board Members were present on March 6, 2025, except for Board Member Rivera. PLEDGE OF ALLEGIANCE Minutes: The pledge of allegiance was led by Board Secretary, James Murray. PUBLIC COMMENTS Minutes: There were no public comments. CONSENT CALENDAR ITEMS ***END OF CONSENT CALENDAR*** BUSINESS CALENDAR 1. Excused Absences Minutes: All Board Members are present on March 6, 2025, except for Board Member Rivera, who is excused. Moved by Boardmember Gomez, seconded by Boardmember Crockett to Approve. Personnel Board 2 3/6/2025 j YES: 4—Berenice Ballinas, Gabriela Hernandez-Castillo, Ernesto L Gomez, David Crockett NO: 0— ABSTAIN: 0— ABSENT: 1 —Angie Rivera Status: 4-0-0— 1 -Pass 2. Approve the minutes of the meeting of the Personnel Board for Janaury 23, 2025. Moved by Boardmember Ballinas, seconded by Boardmember Gomez to Approve. YES: 3—Berenice Ballinas, Gabriela Hernandez-Castillo, Ernesto L Gomez NO: 0— ABSTAIN: 1 —David Crockett ABSENT: 1 —Angie Rivera Status: 3-0-1 —1 —Pass 3. Discuss the Personnel Board scheduling for upcoming cases. Minutes: Board Secretary Murray discussed the importance of member availability and reviewed the Boards and Commissions rules, which stipulate that members must meet at least twice a month. Board Chair Gomez emphasized the need for a consistent schedule. He suggested that Personnel Board members should agree on a schedule that allows all members to attend meetings. Board Secretary Murray proposed extending the meeting time beyond 10:00 p.m. when necessary for hearings, especially when hearing cases and witnesses. In addition, Board Secretary Murray suggested starting Personnel Board meetings earlier at 6:00 p.m. to ensure cases are handled more efficiently. Upon further discussion with the Personnel Board, Board Secretary Murray tentatively scheduled regular Personnel Board meetings for the 2nd and 4th Thursdays of each month, which will start in April. Board Member Ballinas recommended concurrently scheduling two cases at once to ensure the swift progression of all cases. Additionally, Board Member Ballinas suggested attaching Personnel Board rules when communicating with attorneys to streamline processes. Board Member Hernandez-Castillo proposed revisiting the Personnel Board rules and procedures, specifically focusing on the timelines for all cases (e.g., discovery, witnesses), to improve organization and efficiency. ***END OF BUSINESS CALENDAR*** COMMENTS 4. Board Member Comments Minutes: Board Member Ballinas thanked Staff for their hard work. I Personnel Board 3 3/6/2025 5. Staff Member Comments Minutes: There were no Staff Member comments. ADJOURNMENT Minutes: The Personnel Board regular meeting was adjourned at 7:14 p.m. on March 6, 2025. Respectfully submitted 2 Jame -r ay, Board Secretary 1 Personnel Board 4 3/6/2025 i i Personnel Board Special Meeting Minutes January 23, 2025 CITY HALL CONFERENCE ROOM 511 20 Civic Center Plaza Santa Ana, CA 92701 6:30 PM ERNESTO GOMEZ Chair City-wide Rep VACANT BERENICE BALLINAS Ward 1 Ward 4 GABRIELA HERNANDEZ- NATHANIEL GREENSIDES CASTILLO Ward 5 Ward 2 DAVID CROCKETT ANGIE RIVERA Ward 3 Ward 6 JAMES MURRAY Board Secretary In compliance with the Americans with Disabilities Act(ADA), if you need special assistance to participate in this Meeting, contact 91 Michael Ortiz,City ADA Program Coordinator.at(714)647-5624.Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.The City Council agenda and supporting documentation can be found on the City's website—www,santaana.org/city-meetings. Personnel Board 1 1/23/2025 CALL TO ORDER ATTENDANCE Board Members: Ernesto Gomez Gabriela Hernandez-Castillo David Crockett Angie Rivera Berenice Ballinas Nathaniel Greensides Staff: James Murray, Board Secretary Josephine Ho, Human Resources Staff Minutes: The Personnel Board meeting was called to order at 6:43 p.m. on January 23, 2025. ROLL CALL James Murray, Board Secretary Minutes: All Board Members were present on January 23, 2025, besides Board Member Crockett. PLEDGE OF ALLEGIANCE Minutes: The pledge of allegiance was led by Board Secretary, James Murray. PUBLIC COMMENTS Minutes: There were no public comments. CONSENT CALENDAR ITEMS Minutes: There were no consent calendar items. ***END OF CONSENT CALENDAR' BUSINESS CALENDAR 1. Excused Absences Moved by Boardmember Gomez, seconded by Boardmember Ballinas to Approve. Personnel Board 2 1/23/2025 YES: 5—Angie Rivera, Berenice Ballinas, Gabriela Hernandez-Castillo, Ernesto L Gomez, Nathaniel Greensides NO: 0— ABSTAIN: 0— ABSENT: 2— David Crockett, Michelle Cisneros Status: 5—0—0—2—Pass 2. Approve the minutes of the meeting of the Personnel Board for October 17, 2024. Moved by Boardmember Gomez, seconded by Boardmember Ballinas to Approve. YES: 5—Angie Rivera, Berenice Ballinas, Gabriela Hernandez-Castillo, Ernesto L Gomez, Nathaniel Greensides NO: 0— ABSTAIN: 0— ABSENT: 2—David Crockett, Michelle Cisneros Status: 5-0-0—2— Pass 3. Elections for Board Vice Chair (open session) Minutes: The Board Secretary informed the Board Members of Vice Chair Cisneros' resignation from the Personnel Board. Board Chair Gomez announced that Board Member Crockett has expressed interest in being considered for Vice Chair. Board Member Greensides also expressed interest in being considered for the Vice Chair position. After the nominations, Board Member Crockett was confirmed as Vice Chair. 4. CLOSED SESSION—Consistent with California Government Code section 54957 Public Employee Discipline (Pre-Hearing Conference the matter of Case No. 2022-01) Government Code section 54957 (b)(1). Minutes: The Personnel Board regular meeting recessed into closed session on January 23, 2025, at 6:47 p.m. The Personnel Board recessed from closed session on January 23, 2025, at 7:10 p.m. ***END OF BUSINESS CALENDAR*** COMMENTS 5. Board Member Comments Minutes: Board Member Hernandez-Castillo inquired about the Board's availability after March 13 for the case. Board Member Ballinas proposed that legal counsel submit their availability before February to expedite the process. Board Secretary Murray informed the Board that additional dates will be scheduled as the time approaches. Personnel Board 3 1/23/2025 6. Staff Member Comments Minutes: There were no Staff Membercomments. ADJOURNMENT Minutes: The Personnel Board regular meeting was adjourned at 7:14 p.m. on January 23, 2025. Respectfully submitted Jan urray, Board Secretary Personnel Board 4 1/23/2025 Personnel Board Special Meeting Minutes May 28, 2025 ROSS ANNEX ROOM 1600 20 Civic Center Plaza Santa Ana, CA 92701 6:30 PM I`♦y r VACANT City-wide Rep VACANT BERENICE BALLINAS Ward 1 Ward 4 GABRIELA HERNANDEZ- VACANT CASTILLO Ward 5 Ward 2 DAVID CROCKETT ANGIE RIVERA Vice Chair Ward 6 Ward 3 JAMES MURRAY Board Secretary In compliance with the Americans with Disabilities Act(ADA),if you need special assistance to participate in this Meeting, contact ®Michael Ortiz,City ADA Program Coordinator,at(714)647-5624.Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.The City Council agenda and supporting documentation can be found on the City's website—www,santaana.org/city-meetings. Personnel Board 1 5/28/2025 CALL TO ORDER ATTENDANCE Board Members: Gabriela Hernandez-Castillo David Crockett Angie Rivera Berenice Ballinas Staff: James Murray, Board Secretary Josephine Ho, Human Resources Staff Minutes: The Personnel Board meeting was called to order at 6:40 p.m, on May 28, 2025, ROLL CALL James Murray, Board Secretary Minutes: All Board Members were present on May 28, 2025. PLEDGE OF ALLEGIANCE Minutes: The Pledge of Allegiance was led by Board Secretary James Murray. PUBLIC COMMENTS Minutes: There were no public comments. CONSENT CALENDAR ITEMS 1. Excused Absences Minutes, All Board Members were present on May 28, 2025, 2. Approve the minutes of the meeting of the Personnel Board for March 6, 2025. Moved by Boardmember Crockett, seconded by Boardmember Ballinas to Approve. YES: 4—Angie Rivera, Berenice Ballinas, Gabriela Hernandez-Castillo, David Crockett NO: 0— ABSTAIN: 0— ABSENT: 2—Ernesto L Gomez, Nathaniel Greensides Status: 4-0—0-2—Pass ***END OF CONSENT CALENDAR*** Personnel Board 2 5/28/2025 BUSINESS CALENDAR 3. Discuss the Personnel Board scheduling for Case 2022-02. Minutes: Both the City's and the Appellant's attorneys acknowledged reading the Personnel Board rules. The parties discussed the timeline and expressed their concerns regarding the scheduling of Case 2022-02 and a//other pending Personnel Board cases. Legal Advisor Bums clarified that the current meeting is the Personnel Board Rule 2.4 meeting for Case 2022-02. The City acknowledged this and indicated a willingness to proceed with scheduling the hearing if the Appellant's attorney and his client were ready. The Appellant's attorney stated their client is currently medically unavailable to attend, but was open to scheduling a future prehearing date. Appellant's attorney noted that his client is unable to sit for extended periods due to medical reasons. The City's attorney objected to Appellant's assertion that he is unable to attend the hearing due to medical reasons and offered for Appellant to attend the hearing virtually. Vice Chair Crockett inquired whether other cases could proceed, given the Appellant's attorney's representation that their client is unable to attend the hearing either virtually or in- person. The City requested a medical document from the Appellant's physician confirming their unavailability for both in-person and virtual meetings. Vice Chair Crockett expressed that he would like to move quickly and efficiently, and asked to hear the City's position regarding moving forward with Case No. 2022-04 prior to Case No. 2022-02. The City objected to proceeding with another case until a medical document from Appellant's physician is provided. Vice Chair Crockett asked for input from the other Board members. Board Member Hernandez-Castillo supported postponing Case 2022-02 and proceeding with Case No. 2022-04 before Case No. 2022-02. She noted that since the Board has generally heard cases in-person, it should continue to do so. Board Member Ballinas agreed with Board Member Hernandez-Castillo and believed proceeding even with a medical clearance from the Appellant in Case No. 2022-02 could create further complications. Board Member Rivera agreed with the previous two statements. The Board declined to seek medical documentation from the Appellant. With the consensus from the Board to proceed with Case No. 2022-04 before 2022-02, Legal Advisor Bums advised that the Personnel Board Rule 2.4 meeting for Case 2022-04 would be added to the agenda for the next meeting. After consultation with the parties and the Board as to availability, it was determined to hold a special meeting for June 25 at 6:30 p.m. for the Personnel Board Rule 2.4 meeting for Case No. 2022-.04. The Secretary noted that the Board now meets regularly on the 2nd and 4th Thursdays of each month, with meetings starting at 6:b0 p.m. to maximize available time. Vice Chair Crockett encouraged all parties to review the Personnel Board rules prior to the next meeting. Per correspondence dated April 4, 2025, the City noted for the record that the Appellant Personnel Board 3 5/28/2025 notified the City that the Appellant was medically unavailable to attend the hearing. The parties agreed that the continuation of Case 2022-02, as of May 25, 2025, was due to the Appellant's request ***END OF BUSINESS CALENDAR*** COMMENTS 4. Board Member Comments Minutes: Board Member Castillo-Hernandez expressed appreciation to staff for documenting the concerns and issues in the official record. 5. Staff Member Comments Minutes: There were no staff membercomments. ADJOURNMENT Minutes: The Personnel Board regularmeeting was adjourned at 7:40 p.m. on May 28, 2025. Respectfully submitted James urr Ay,�oard Secretary Personnel Board 4 5/28/2025 Personnel Board Special Meeting Minutes June 25, 2025 ROSS ANNEX ROOM 1600 20 Civic Center Plaza Santa Ana, CA 92701 6:30 PM Q VACANT City-wide Rep VACANT BERENICE BALLINAS Ward 1 Ward 4 GABRIELA HERNANDEZ- VACANT CASTILLO Ward 5 Ward 2 DAVID CROCKETT ANGIE RIVERA Vice Chair Ward 6 Ward 3 JAMES MURRAY Board Secretary In compliance with the Americans with Disabilities Act(ADA), if you need special assistance to participate in this Meeting, contact ®Michael Ortiz,City ADA Program Coordinator,at(714)647-5624.Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.The City Council agenda and supporting documentation can be found on the City's website—www.santaana.org/city-meetings. Personnel Board 1 6/25/2025 CALL TO ORDER ATTENDANCE Board Members: Gabriela Hernandez-Castillo David Crockett Angie Rivera Berenice Ballinas Staff: James Murray, Board Secretary Josephine Ho, Human Resources Staff M i n utes: The Personnel Board meeting was called to order at 7:14 p.m. on June 25, 2025, ROLL CALL James Murray, Board Secretary Minutes: All Board Members were present on June 25, 2025. PLEDGE OF ALLEGIANCE Minutes: The Pledge of Allegiance was led by Board Secretary James Murray. PUBLIC COMMENTS Minutes: There were no public comments. CONSENT CALENDAR ITEMS 1. Excused Absences Minutes: There were no excused absences. Z Approve the minutes of the meeting of the Personnel Board for May 28, 2025. Moved by Boardmember Ballinas, seconded by Boardmember Crockett to Approve. YES: 4—Angie Rivera, Berenice Ballinas, Gabriela Hernandez-Castillo, David Crockett NO: 0— ABSTAIN: 0— Status: 4—0—0 Pass Personnel Board 2 6/25/2025 ***END OF CONSENT CALENDAR' BUSINESS CALENDAR 3. Discuss the Personnel Board scheduling for Case 2022-04, Minutes: The City's attorneys were present to discuss scheduling for Case 2022-04, Due to the delayed meeting start time to meet the requirement for quorum, the counsel for the Appellant was unable to remain on the Zoom virtual attendance for the start of the meeting, Acting Chair Crockett asked whether the Personnel Board rules had been distributed to both parties. Board Secretary Murray confirmed that the rules were provided to both the City's attorneys and the counsel for the Appellant. Acting Chair Crockett inquired whether discovery for Case 2022-04 had begun. The City confirmed that it had not received a request for discovery and would not initiate the process until the Appellant does, since the City is the party imposing the discipline. The City's attorneys indicated that subpoenas for documents and witnesses will be necessary for the case, They also noted that the hearing will be closed. The City's attorneys stated that availability was discussed with the counsel for the Appellant and presented potential dates that worked for both parties. They suggested holding the pre- hearing conference on August 18, and starting the hearing during the week of September 2-5, with continuation into the week of October 6-9, depending on the Board's availability, The Board confirmed its availability for the pre-hearing conference on August 18, and for the hearing dates on September 3-4 and October 6-9. Board Member Ballinas emphasized that it is important for both the City's attorneys and Appellant's counsel to attend Personnel Board meetings in person, rather than virtually via Zoom. Board Member Ballinas stated that all Board members, attorneys, and staff have committed their time to be physically present, and while unforeseen circumstances occur, adherence to agreed-upon meeting times is expected. The City's attorneys commented that they were unaware that Board Member Hernandez- Castillo would be arriving later. The Secretary clarified that while he was aware in advance of Board Member Hernandez-Castillo's delayed arrival, he provided both parties with an update regarding the delay and lack of quorum when both parties were present. Board Member Ballinas requested clarification on the official meeting start time. Board Secretary Murray clarified that Personnel Board meetings typically begin at 6:00 p.m. The current meeting began at 6:30 p.m, due to a prior agreement, as confirmed in an earlier meeting. Board Secretary Murray announced that the next regular meeting will be held on July 24 to conduct the Vice Chair and Board Chair elections. That meeting will begin at 6:00 p.m. Personnel Board 3 6/25/2025 ***END OF BUSINESS CALENDAR' COMMENTS 4. Board Member Comments Minutes: Board Members expressed theirgratitude to Staff for their hard work and ongoing support. 5. Staff Member Comments Minutes: Board Secretary Murray expressed appreciation to all Board Members for their continued dedication to the Personnel Board, He also apologized for the unforeseen circumstances surrounding the absence of the Appellant's counsel at tonight's meeting, ADJOURNMENT Minutes: The Personnel Board's regular meeting was adjourned at 7:39 p.m. on June 25, 2025. Respectfully submitted James ray, 13 :aT retary Personnel Board 4 6/25/2025 Personnel Board Regular Meeting Minutes August 14, 2025 CITY HALL 5TH FLOOR ROOM 511 20 Civic Center Plaza Santa Ana, CA 92701 6:00 PM ADRIAN ANGUTANO City-wide Rep VACANT BERENICE BALLINAS Ward 1 Ward 4 GABRIELA HERNANDEZ- VACANT CASTILLO Ward 5 Ward 2 DAVID CROCKETT ANGIE RIVERA Vice Chair Ward 6 Ward 3 JAMES MURRAY Board Secretary In compliance with the Americans with Disabilities Act(ADA), if you need special assistance to participate in this Meeting,contact ®Michael Ortiz,City ADA Program Coordinator,at(714)647-5624.Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.The City Council agenda and supporting documentation can be found on the City's website—www.santaana.org/city-meetings. Personnel Board 1 8/14/2025 CALL TO ORDER ATTENDANCE Board Members: Gabriela Hernandez-Castillo David Crockett Angie Rivera Berenice Ballinas Adrian Anguiano Staff: James Murray, Board Secretary Josephine Ho, Human Resources Staff Minutes: The Personnel Board regularmeeting was called to orderat 6:03 p.m. on August 14, 2025. ROLL CALL James Murray, Board Secretary Minutes: All Board Members were present on August 14, 2025. PLEDGE OF ALLEGIANCE Minutes: The Pledge of Allegiance was led by Board Secretary James Murray. PUBLIC COMMENTS Minutes: There were no public comments. CONSENT CALENDAR ITEMS 1. Excused Absences Minutes: There were no absences. 2. Approve the minutes of the meeting of the Personnel Board for June 25, 2025. Minutes: Moved By Boardmember Crockett, seconded by Boardmember Ballinas to Approve. Moved by Boardmember Crockett, seconded by Boardmember Ballinas to Approve. YES: 5—Angie Rivera, Berenice Ballinas, Gabriela Hernandez-Castillo, David Crockett, Adrian Anguiano Personnel Board 2 8/14/2025 NO: 0— ABSTAIN: 0— ABSENT: 0— Status: 5—0—0—0— Pass ***END OF CONSENT CALENDAR' BUSINESS CALENDAR 3. Elections for Board Vice Chair and Board Chair (open session) Minutes: Per the annual requirement, the Personnel Board conducted elections for Board Chair and Vice Chair positions. Board Member Ballinas nominated Vice Chair Crockett to serve as Chair. The nomination was seconded by Board Member Castillo-Hernandez. All members voted in favor, and Vice Chair Crockett was elected Chair. Board Member Anguiano nominated himself for the position of Vice Chair; however, no formal motion was made. Board Member Castillo-Hernandez nominated Board Member Ballinas to serve as Vice Chair. The nomination was seconded by Chair Crockett. All members voted in favor, and Board Member Ballinas was elected Vice Chair. Moved by Boardmember Ballinas, seconded by Boardmember Hernandez-Castillo to Appoint Board Member Crockett as Board Chair.. YES: 5—Angie Rivera, Berenice Ballinas, Gabriela Hernandez-Castillo, David Crockett, Adrian Anguiano NO: 0• ABSTAIN: 0— ABSENT: 0— Status: 5—0—0—0— Pass Moved by Boardmember Hernandez-Castillo, seconded by Boardmember Crockett to Appoint Board Member Ballinas as Vice Chair.. YES: 5—Angie Rivera, Berenice Ballinas, Gabriela Hernandez-Castillo, David Crockett, Adrian Anguiano NO: 0— ABSTAIN: 0— ABSENT: 0— Status: 5—0—0—0— Pass ***END OF BUSINESS CALENDAR' COMMENTS 4. Board Member Comments Minutes: Board Member Castillo-Hernandez inquired about travel reimbursement for Personnel Board members. Board Secretary Murray explained that other commissions receive travel reimbursement because they are required to travel off-site for their meetings. Vice Chair Ballinas kindly reminded both the City Attorney and the Appellant's Attorney to review the Personnel Board rules. Board Secretary Murray stated that he has already issued this reminder to both parties. Personnel Board 3 8/14/2025 Board Chair Crockett welcomed new Board Member Adrian Anguino to the Personnel Board and expressed his enthusiasm about serving as Chair. Vice Chair Ballinas inquired whether concurrent dates for hearings are an option, to help avoid delays and to accommodate Board Members'schedules. Board Secretary Murray responded that scheduling is dependent on the availability of Board Members as well as both attorneys. Board Member Castillo-Hernandez expressed concern that both parties had been previously notified not to attend meetings virtually. Board Secretary Murray stated that he will notify both parties that the Board prefers attorneys to attend meetings in person. The Personnel Board confirmed that Special Meetings and Regular Meetings will begin at 6:00 p.m. 5. Staff Member Comments Minutes: Board Secretary Murray expressed gratitude to the Board Members for their continued commitment to the Personnel Board and stated that he will do his best to schedule as many hearing dates as possible to ensure cases are resolved promptly. ADJOURNMENT Minutes: The Personnel Board's regular meeting was adjourned at 6:23 p.m. on August 14, 2025. Respectfully submitted s Jame rray, Board Secretary Personnel Board 4 8/14/2025 Personnel Board Special Meeting Minutes August 18, 2025 COUNCIL CHAMBERS 22 Civic Center Plaza Santa Ana, CA 92701 6:00 PM ADRIAN ANGUTANO City-wide Rep VACANT BERENICE BALLINAS Ward 1 Vice Chair Ward 4 GABRIELA HERNANDEZ- VACANT CASTILLO Ward 5 Ward 2 DAVID CROCKETT ANGIE RIVERA Chair Ward 6 Ward 3 JAMES MURRAY Board Secretary In compliance with the Americans with Disabilities Act(ADA),if you need special assistance to participate in this Meeting,contact ®Michael Ortiz,City ADA Program Coordinator,at(714)647-5624.Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.The City Council agenda and supporting documentation can be found on the City's website—www.santaana.org/city-meetings. Personnel Board 1 8/18/2025 CALL TO ORDER ATTENDANCE Board Members: Gabriela Hernandez-Castillo David Crockett Angie Rivera Berenice Ballinas Adrian Anguiano Staff: James Murray, Board Secretary Josephine Ho, Human Resources Staff Minutes: The Personnel Board special meeting was called to order at 6:14 p.m. on August 18, 2025. ROLL CALL James Murray, Board Secretary Minutes: All Board Members were present on August 18.. 2025. PLEDGE OF ALLEGIANCE Minutes: The Pledge of Allegiance was led by Board Secretary James Murray. PUBLIC COMMENTS Minutes: There were no public comments. CONSENT CALENDAR ITEMS 1. Excused Absences Minutes: There were no absences. ***END OF CONSENT CALENDAR' BUSINESS CALENDAR 2. CLOSED SESSION —Consistent with California Government Code section 54957 Public Employee Discipline (Pre-Hearing Conference in the matter of Case No. 2022-04) Government Code section 54957 (b)(1). Personnel Board 2 8/18/2025 Minutes: The Personnel Board regular meeting recessed into closed session on August 18, 2025, at 6:18 p.m. The Personnel Board recessed from closed session on August 18, 2025, at 6:45 p.m. ***END OF BUSINESS CALENDAR*** COMMENTS 3. Board Member Comments Minutes: Board Member Hernandez-Castillo expressed that the Board is willing to be flexible with dates and scheduling to ensure Personnel Board cases are heard in a timely manner. This flexibility has been communicated to both the City's attorneys and the Appellant's attorneys. She emphasized that any delays are not due to the Board's availability. 4. Staff Member Comments Minutes: There are no Staff Member comments. ADJOURNMENT Minutes: The Personnel Board's special meeting was adjourned at 6:47 p.m. on August 18, 2025. Respectfully submitted Ja urray, Board Secretary Personnel Board 3 8/18/2025 1 Planning Commission 4/13/2026 Planning Commission Regular Meeting Agenda Minutes April 13, 2026 5:30 P.M. Council Chamber 22 Civic Center Plaza Santa Ana, CA ISURI S. RAMOS Chair, Ward 3 Representative CARL BENNINGER CHRISTOPHER LEO Vice-Chair, Citywide Representative Ward 4 Representative MANUEL J. ESCAMILLA JENNIFER OLIVA Ward 2 Representative Ward 6 Representative BAO PHAM ALAN WOO Ward 1 Representative Ward 5 Representative Ali Pezeshkpour, AICP Executive Director Melissa M. Crosthwaite Ricardo Soto, AICP Gema Zapien Legal Counsel Planning Manager Recording Secretary In compliance with the Americans with Disabilities Act(ADA), if you need special assistance to participate in this Meeting, ®contact Michael Ortiz,City ADA Program Coordinator,at(714)647-5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.The City Council agenda and supporting documentation can be found on the City's website—www.santa-ana.org/city-meetings. 2 Planning Commission 4/13/2026 CALL TO ORDER Commissioners: Isuri S. Ramos, Chair Carl Benninger, Vice-Chair Christopher Leo Manuel J. Escamilla Jennifer Oliva Bao Pham Alan Woo Executive Director Ali Pezeshkpour, AICP Legal Counsel Melissa M. Crosthwaite Planning Manager Ricardo Soto, AICP Recording Secretary Gema Zapien ROLL CALL Minutes: Quorum was reached at 5:33 PM with Commissioner Escamilla arriving at 5:43 PM. PLEDGE OF ALLEGIANCE PUBLIC COMMENTS Minutes: Resident, Gay Olivos raised concerns regarding WarnerAvenue Improvements and One Broadway Plaza. CONSENT CALENDAR ITEMS a. Minutes Recommended Action: Approve Minutes from the meeting of March 23, 2026. b. Excused Absences Recommended Action: Excuse absent commissioners. Moved by Commissioner Woo, seconded by Commissioner Pham to Approve. YES: 6— Bao Pham, Isuri Ramos, Alan Woo, Christopher Leo, Manuel J. Escamilla, Jennifer Oliva 3 Planning Commission 4/13/2026 NO: 0— ABSTAIN: 0 — ABSENT: 1 — Carl Benninger Status: 6 - 0 - 0 — 1 — Pass *End of Consent Calendar* BUSINESS CALENDAR Public Hearing: The Planning Commission decision on Conditional Use Permits, Variances, Tentative Tract and Parcel Maps, Minor Exceptions, Site Plan Review, and Public Convenience or Necessity Determinations are final unless appealed within 10 days of the decision by any interested party or group (refer to the Basic Meeting Information page for more information). The Planning Commission recommendation on Zoning and General Plan amendments, Development Agreements, Specific Developments, and Specific Plans will be forwarded to the City Council for final determination. Legal notice was published in the OC Reporter on April 3, 2026 and notices were mailed on said date. 1. CONDITIONAL USE PERMIT NO. 2026-06 FOR THE PROPERTY LOCATED AT 2311 SOUTH BRISTOL STREET LOCATED WITHIN THE GENERAL COMMERCIAL (C2) ZONING DISTRICT. Project Applicant: Terri Dickerhoff with CGR Development, representing Sprouts Farmers Market (Applicant) and NMC Santa Ana, LLC (Property Owner) Proposed Project: The Applicant is requesting approval of Conditional Use Permit No. 2026-06 to allow the sale of beer, wine, and distilled spirits for off- premises consumption through the operation of a Type-21 Alcoholic Beverage Control license at a new Sprouts Farmers Market grocery store (Project). In addition, a determination of Public Convenience or Necessity is required for this Project. Environmental Impact: Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the Project is exempt from further review pursuant to Section 15301 (Class 1 - Existing Facilities) of the CEQA Guidelines. A Categorical Exemption, ER No. 2026-20, will be filed for this Project. RESOLUTION NO. 2026-XXX A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ANA APPROVING CONDITIONAL USE PERMIT NO. 2026-06 AS CONDITIONED AND MAKING A DETERMINATION OF PUBLIC CONVENIENCE OR NECESSITY TO ALLOW A TYPE-21 ALCOHOLIC BEVERAGE CONTROL LICENSE FOR THE SALE OF BEER, WINE, AND DISTILLED SPIRITS FOR OFF-PREMISES CONSUMPTION AT SPROUTS FARMERS MARKET LOCATED AT 2311 SOUTH BRISTOL STREET (APN: 410-431-02) 4 Planning Commission 4/13/2026 Recommended Actions: 1. Adopt a resolution approving Conditional Use Permit No. 2026-06, as conditioned, and making a determination of Public Convenience or Necessity to allow a Type-21 Alcoholic Beverage Control license for the sale of beer, wine, and distilled spirits for off-premises consumption; and 2. Authorize staff to issue a Letter of Public Convenience or Necessity to the State Department of Alcoholic Beverage Control. Moved by Commissioner Woo, seconded by Commissioner Escamilla to Approve. YES: 6— Bao Pham, Isuri Ramos, Alan Woo, Christopher Leo, Manuel J. Escamilla, Jennifer Oliva NO: 0— ABSTAIN: 0— ABSENT: 1 — Carl Benninger Status: 6 -0 - 0 — 1 — Pass Minutes: Staff provided a short presentation. Commission had questions for staff. Staff answered questions from the Commission. Commission had questions for the Applicant. Applicant, Terri Dickerhoff, answered questions from the Commission. 2. CONDITIONAL USE PERMIT NO. 2025-23 FOR THE PROPERTY LOCATED AT 2513 WEST EDINGER AVENUE LOCATED WITHIN THE COMMUNITY COMMERCIAL (C1) ZONING DISTRICT. Project Applicant: Noe Quinones with 8th Level Design Group, representing Playa Dorada Restaurant & Bar (Applicant) and 2513 W. Edinger Ave, LLC (Property Owner) Proposed Project: The Applicant is requesting approval of Conditional Use Permit No. 2025-23 to allow the sale of beer, wine, and distilled spirits for on- premises consumption through a Type-47 Alcoholic Beverage Control license at a new eating establishment, Playa Dorada Restaurant & Bar. Environmental Impact: Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the Project is exempt from further review pursuant to Section 15301 (Class 1 - Existing Facilities) of the CEQA Guidelines. A Categorical Exemption, ER No. 2025-102, will be filed for this Project. RESOLUTION NO. 2026-XXX A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ANA APPROVING CONDITIONAL USE PERMIT NO. 2025-23 AS CONDITIONED TO ALLOW THE SALE OF BEER, WINE, AND DISTILLED SPIRITS FOR ON-PREMISES CONSUMPTION THROUGH A TYPE-47 LICENSE 5 Planning Commission 4/13/2026 FROM THE DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL FOR AN EATING ESTABLISHMENT LOCATED AT 2513 WEST EDINGER AVENUE (APN: 407-014-35) Recommended Action: Adopt a resolution approving Conditional Use Permit No. 2025-23 for the sale of beer, wine, and distilled spirits for on-premises consumption, as conditioned. Minutes: Staff provided a short presentation. Commission had questions for staff. Staff answered questions from the Commission. Commission had questions for the Applicant. Applicant, Noe Quinones, answered questions from the Commission. Resident, Gay Olivos, expressed a neutral position on the project. Moved by Commissioner Leo, seconded by Commissioner Pham to Approve. YES: 6— Bao Pham, Isuri Ramos, Alan Woo, Christopher Leo, Manuel J. Escamilla, Jennifer Oliva NO: 0— ABSTAIN: 0— ABSENT: 1 — Carl Benninger Status: 6 -0 - 0 — 1 — Pass *End of Business Calendar* STAFF COMMENTS Minutes: Staff had no comments for the Commission. COMMISSIONER COMMENTS Minutes: Commission had no comments for staff: ADJOURNMENT The next meeting of the Planning Commission will be on April 27, 2026, at 5:30 PM in the Council Chamber located at 22 Civic Center Plaza, Santa Ana, CA 92701. Minutes: Meeting was adjourned at 6:32 PM. APPEAL INFORMATION 6 Planning Commission 4/13/2026 The formal action by the Planning Commission shall become effective after the ten-day appeal period, unless the City Council in compliance with section 41-643, 41-644 or 41-645 holds a public hearing on the matter, then the formal action will become effective on the day following the hearing and decision by the City Council. An appeal from the decision or requirement of the Planning Commission may be made by any interested party, individual, or group. The appeal must be filed with the Clerk of the Council, accompanied by the required filing fee, and a copy sent to the Planning Department, within ten days of the date of the Commission's action, by 5:00 p.m. If the final day to appeal falls on a City Hall observed holiday or a day when City hall is closed, the final day to appeal shall be extended to the next day City Hall is open for public business. Please note: Under California Government Code Sec. 65009, if you challenge in court any of the matters on this agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the Planning Commission or City Council at or before the hearing. MEETING INFORMATION If you would like to learn how to use Zoom before the meeting, visit Zoom Video Tutorials. 1. Connecting directly from your computer: • Click on the link on top of this agenda OR • Go to and click "Join a Meeting" at the top. Enter the Meeting ID. The Meeting ID is listed at the top of this agenda. To speak during the meeting: When you wish to comment on an item that is being is discussed, click on the button next to your name to virtually raise your hand and let us know you wish to speak. You will have 3 minutes. 2. Connecting via the Zoom App: • Download the free Zoom Cloud Meetings app from your favorite app store. • Launch the app and click on the blue Join a Meeting button. Enter the Meeting ID, your name, and the blue Join button. The Meeting ID is listed at the top of this agenda. To speak during the meeting: When you wish to comment on an item that is being is discussed, click on the button next to your name to virtually raise your hand and let us know you wish to speak. You will have 3 minutes. 3. Dialing in from a mobile phone or landline: • Dial (669) 900-6833. When prompted, enter the meeting ID. The Meeting ID is listed at the top of this agenda. To speak during the meeting: When you wish to comment on an item that is being is discussed, press *9 on your phone to virtually raise your hand. You will have 3 minutes. Submit a written comment 7 Planning Commission 4/13/2026 You are invited to submit a written comment in one of the following ways: • E-mail PBAecomments@santa-ana.org and reference the topic in the subject line. • Mail to Gema Zapien, Recording Secretary, City of Santa Ana, 20 Civic Center Plaza — M20, Santa Ana, CA 92701. Deadline to submit written comments, including any supplement materials for consideration by the Planning Commission, is 3:30 p.m. on the day of the meeting. Comments received after the deadline may not be distributed to the Commission but will be made part of the record. All attendees wishing to submit written comments or supplemental materials for distribution to Planning Commission members during the in-person meeting must provide 15 printed copies. TRANSLATION SERVICES - Members of the public may request an interpreter 48 hours in advance to assist a non-english speaker during the public comments sections of the meeting. Notification of 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish-to-English) in addition to those wishing to address the Commission at the podium. Los miembros del publico pueden solicitar un interprete con 48 horas de anticipation para asistir a una persona que no habla ingles durante la section de comentarios publicos de la reuni6n. La notificaci6n con 48 horas de anticipation permitira a la Ciudad hater los arreglos razonables necesarios para garantizar el acceso a esta reuni6n. La interpretaci6n simultanea al espanol se ofrece por medio del use de audifonos y la interpretaci6n consecutiva (espanol a ingles) tambien esta disponible para cualquiera que desee dirigirse a la Comisi6n en el podio. Respectfully submitted: 9-4 sz� Gema Zapien Planning Commission Secretary Minutes of the Regular Meeting of the Police Oversight Commission December 11 , 2025 REGULAR MEETING - 5:00 P.M. CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CALL TO ORDER MINUTES: Chair Carpenter called the meeting to order at 5:03 P.M. ATTENDANCE Commission Members Evangeline Gawronski Amalia Mejia Carlos Perea Nadin Said Danny Vega Vice Chair Gabriel Castillo Laughton Chair Keith Carpenter Staff Members Independent Oversight Director T. Jack Morse Jr. Deputy City Manager Sylvia Vazquez Deputy Chief Roland Andrade Police Commander Jorge Lopez Assistant City Attorney Jonathan Martinez Recording Secretary Abigail Y. Alcala POLICE OVERSIGHT COMMISSION 1 DECEMBER 11, 2025 ROLL CALL MINUTES: Recording Secretary Abigail Y. Alcala conducted roll call. Commissioners Gawronski, Perea (arrived at 5:22 P.M.), Said, and Vega, and Chair Carpenter were present. Vice Chair Castillo Laughton and Commissioner Mejia were absent PLEDGE OF ALLEGIANCE MINUTES: Chair Carpenter led the Pledge of Allegiance. PUBLIC COMMENTS—Public comments will be held during the beginning of the meeting for all comments on agenda items. Members of the public may provide comments on any agenda or non-agenda items within the subject matter jurisdiction of the commission. MINUTES: The following individual addressed the Commission via teleconference: 1. Manuel Arreguin inquired regarding Commissioner Gawronski reviewing previous meetings transcripts from this past year and thanked the Commission for their work. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 'I and 2. MINUTES:At 5:05 P.M., the Consent Calendar was considered. Chair Carpenter spoke regarding an error on page eight of minutes and requested the minutes be updated to reflect the appropriate chair of the commission. MOTION: Commissioner Gawronski moved to approve Consent Calendar Item Nos. 1 and 2, as amended, seconded by Commissioner Vega. The motion carried, 4-0-0-3, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER SAID, COMMISSIONER VEGA, CHAIR CARPENTER NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER MEJIA, COMMISSIONER PEREA, VICE CHAIR CASTILLO LAUGHTON Status: 4-0 - 0 — 3 -- Pass 1. Excused Absences Recommended Action: Excuse the absent members. 2. Minutes from the Regular Meetings of November 13, 2025. Recommended Action: Approve minutes. POLICE OVERSIGHT COMMISSION 2 DECEMBER 11, 2025 ***END OF CONSENT CALENDAR*** BUSINESS CALENDAR MINUTES:At 5:08 P.M., the Business Calendar was considered. 3. Recommendation to SAPD Procedure 4130 U-Visa Certification Procedures Recommended Action: Receive a presentation and approve the recommended procedure to the City Manager for changes to the Santa Ana Police Department's U-Visa Procedure No. 4130 prepared by the Police Oversight Director. MINUTES: Independent Police Oversight Director T. Jack Morse provided a presentation regarding SAPD Policy 4130 U-Visa Certification Procedures recommended revisions. Commissioner Perea arrived at 5:22 P.M. Commissioner Gawronski asked what CID stood for. Independent Police Oversight Director Morse stated CID stood for Criminal Investigation Division and SAPD is the entity who reviews the U-Visa applications. Commissioner Vega thanked staff and Independent Police Oversight Director Morse for their efforts on the U-Visa policy documents and asked whether the outcome of an investigation affects U-Visa qualifications. Independent Police Oversight Director Morse explained it does not affect U-Visa applications. Commissioner Said asked for clarification regarding page five of the presentation regarding an official consulting the USCIS Resource Guide as a superseding guideline and SAPD's victim-centered and trauma-informed approach to investigations, and spoke in support of limitations of forwarding cases to the DistrictAttorney's(DA) office, appeal process, and annual report. Independent Police Oversight Director Morse spoke regarding the USCIS Resource Guide where SAPD will be trained on with assessing U-Visa applications and those who need clarity on decision making for U-Visas and explained SAPD's victim- centered and trauma informed approach to investigations is to reduce the risk of retraumatizing victims who suffered traumatic experiences during interviews. Commissioner Perea thanked Independent Police Oversight Director Morse for bringing back a revised U-Visa policy, echoed Commissioner Said's comments regarding limiting cases sent to the DA office, explained the importance of USCIC Resource Guide, and stated he looks forward to the implementation of the policy, future reports, and impact on U-Visa applications. He asked whether the policy would be an administrative policy change or codified into the ordinance. POLICE OVERSIGHT COMMISSION 3 DECEMBER 11, 2025 Deputy City Manager Sylvia Vazquez stated the policy would be an administrative policy change and explained the process. Commissioner Perea recommended the Commission send the policy to the City Council to be adopted as an ordinance once it has been administratively changed. Commissioner Vega asked whether the policy would be sent to the City Council for approval. Deputy City Manager Vazquez explained the policy process gets reviewed by the City Manager and can be sent for review to the City Council if the Commission is not satisfied with the response provided by the City Manager. Chair Carpenter asked for clarification regarding U-Visa procedures in Section 4130.5, the last paragraph of Section 2, and asked what happens when U-Visas are revoked after approval due to determining the victim is no longer helpful and deadlines are not met by SAPD, Independent Police Oversight Director Morse stated the Chief of Police or designee informs the USC1S of victims no longer being helpful. Deputy Chief Roland Andrade stated violation of policy is subject to review and/or potential discipline with possible termination depending on factors leading to missed deadlines. MOTION: Commissioner Vega moved to approve the recommended action for Item No. 3, seconded by Commissioner Perea. The motion carried, 5-0-0-2, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER PEREA, COMMISSIONER SAID, COMMISSIONER VEGA, CHAIR CARPENTER NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER MEJIA, VICE CHAIR CASTILLO LAUGHTON Status: 5-0 — 0— 2 — Pass ***END OF BUSINESS CALENDAR*** STAFF PRESENTATIONS 4. AB 847 and POC Complaint Process MINUTES. Independent Police Oversight Director T, Jack Morse provided a presentation regarding AB 847: Police Personnel Records and Police Oversight Commission Complaint Process. POLICE OVERSIGHT COMMISSION 4 DECEMBER 11, 2025 Commissioner Gawronski asked for clarification regarding the submitted complaints related to other agencies. Independent Police Oversight Director Morse stated the information presented is strictly informational. Commissioner Vega asked how complaints will be received and processed. Independent Police Oversight Director Morse explained the complaint process and stated the complaints will be sent via email. Deputy City Manager Sylvia Vazquez explained the Police complaint portal is accessible to all via the City website. Commissioner Said asked whether Commissioners may review body-worn camera footage related to complaints, whether such footage is considered part of an officer's personnel file, how decisions are made without disclosing confidential information, and the closed session process for handling complaints. Independent Police Oversight Director Morse stated body-worn camera footage may be requested as part of the investigation and reviewed by the Commission in closed session to determine whether further investigation is warranted, relevant footage is considered part of the officer's personnel file, the Commission may direct the Independent Police Oversight Director to proceed or not proceed with further investigation, and Internal Affairs (IA) is conducting a parallel independent investigation. Deputy City Manager Vazquez explained the process for complaints for the upcoming Closed Session meeting. Commissioner Perea requested a report on complaints from late 2023 and 2024. Independent Police Oversight Director Morse stated complaints must be investigated within the one-year limitation however, a report could be presented to the Commission. Deputy Chief Roland Andrade stated complaints received from 2023 and 2024 were investigation by Santa Ana Police Department(SAPD). Commissioner Perea requested IA outcomes related to the complaints filed prior to 2025. Commissioner Gawronski asked for clarification regarding the voting process for the complaints to be investigated and data related to complaints filed prior to 2025. Independent Police Oversight Director Morse explained the one-year timeframe limitation for complaints prior to 2025. POLICE OVERSIGHT COMMISSION 5 DECEMBER 11, 2025 Commissioner Vega asked whether feedback can be relayed to those who filed complaints and whether the public is notified of the results from investigations. Independent Police Oversight Director Morse explained the process for email communications regarding filed complaints, the creation of annual reports summarizing investigation outcomes without disclosing confidential information, and stated investigation outcomes may be requested through a public records request. Chair Carpenter asked what effect AB847 has on the Police Oversight Commission ordinance. Independent Police Oversight Director Morse stated the AB 847 does not affect the ordinance rather clarifies the responsibility of the Commission. Deputy City Manager Vazquez further elaborated on AB 847. ***END OF STAFF PRESENTATIONS*** STAFF COMMENTS MINUTES: Deputy City Manager Sylvia Vazquez wished everyone a Merry Christmas and Happy Holidays. Deputy Chief Roland Andrade announced Chief Rodriguez swore in three new officers to the department, Pancakes with Santa was successful, and thanked everyone. COMMISSIONER COMMENTS MINUTES: Commissioner Gawronski thanked staff and the Commission for all their hard work and wished everyone a Merry Christmas. Commissioner Vega wished everyone a Merry Christmas and Happy New Year. Commissioner Said thanked staff and the Commission for all their hard work and wished everyone a Merry Christmas and Happy New Year. Commissioner Perea thanked staff and the Commission for all their hard work and wished everyone Happy Holidays and a Happy New Year. Chair Carpenter thanked staff and the Commission for all their hard work and wished everyone Happy Holidays. ADJOURNMENT-Adjourn the Police Oversight Commission Meeting. MINUTES: Chair Carpenter adjourned the Police Oversight Commission meeting at 6:21 P.M. POLICE OVERSIGHT COMMISSION 6 DECEMBER 11, 2025 The next meeting of the Police Oversight Commission is scheduled for January 8, 2026 at 5:00 P.M. Respe ally submitted: Ib g it Icala R can Secretary POLICE OVERSIGHT COMMISSION 7 DECEMBER 11, 2025 Minutes of the Regular Meeting of the Police Oversight Commission January 8, 2026 REGULAR MEETING - 5:00 P.M. CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CALL TO ORDER MINUTES: Chair Carpenter called the meeting to order at 5:03 P.M. ATTENDANCE Commission Members Evangeline Gawronski Amalia Mejia Carlos Perea Nadin Said Danny Vega Vice Chair Gabriel Castillo Laughton Chair Keith Carpenter Staff Members Independent Oversight Director T. Jack Morse Jr. Deputy City Manager Sylvia Vazquez Deputy Chief Roland Andrade Police Commander Jorge Lopez Assistant City Attorney Jonathan Martinez Recording Secretary Abigail Y. Alcala POLICE OVERSIGHT COMMISSION 1 JANUARY 8, 2026 ROLL CALL MINUTES: Recording Secretary Diana Zuniga conducted roll call. Commissioners Gawronski, Mejia, Perea, Said, and Vega, Vice Chair Castillo Laughton, and Chair Carpenter were present. PLEDGE OF ALLEGIANCE MINUTES: Chair Carpenter led the Pledge of Allegiance. PUBLIC COMMENTS—Public comments will be held during the beginning of the meeting for all comments on agenda items. Members of the public may provide comments on any agenda or non-agenda items within the subject matter jurisdiction of the commission. MINUTES: The following individuals addressed the Commission via in person: 1. David Pulido requested justice for Noe Rodriguez and the police officers involved be held accountable, and spoke regarding Noe Rodriguez's incident. 2. Erika Armenta (summary of Spanish comment) requested an independent investigation for Noe Rodriguez and cameras be installed in police vehicles. 3. Abraham Quintana requested justice for Noe Rodriguez and the police officers involved be held accountable, and spoke regarding Noe Rodriguez's incident. 4. Matthew Compton requested the Police Department hold community meetings to promot awareness of the Commission, spoke regarding the Freddy D'Angelo Washington incident, and requested an independent investigation for Noe Rodriguez. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2. MINUTES: At 5:20 P.M., the Consent Calendar was considered. MOTION: Vice Chair Castillo Laughton moved to approve Consent Calendar Item Nos. 1 and 2, seconded by Commissioner Said. The motion carried, 7-0, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, COMMISSIONER VEGA, VICE CHAIR CASTILLO LAUGHTON CHAIR CARPENTER NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7— 0 — Pass POLICE OVERSIGHT COMMISSION 2 JANUARY 8, 2026 1. Excused Absences Recommended Action: Excuse the absent members. 2. Minutes from the Regular Meetings of December 11, 2025. Recommended Action: Approve minutes. ***END OF CONSENT CALENDAR*** RECESS — Police Oversight Commission will recess to Closed Session. MINUTES: Chair Carpenter recessed to consider the Closed Session item at 5:23 P.M. BUSINESS CALENDAR 3. CLOSED SESSION — Consistent with California Government Code section 54957 PUBLIC EMPLOYEE COMPLAINTS (review of citizen complaints submitted to Police Oversight Commission, complaints dated: 1/28125, 2/8/25, 3/13/25, 5/29/25, 6/13/25, 6/20/25, 6/22/25, 9111/25, 12/12/25) Government Code section 54957 ***END OF BUSINESS CALENDAR*** RECONVENE — Police Oversight Commission will reconvene to continue regular City business. MINUTES: Chair Carpenter reconvened the Police Oversight Commission meeting to order at 7:26 P.M. CLOSED SESSION REPORT-The City Attorney will report on any action(s)from Closed Session. MINUTES:Assistant City Attorney Jonathan Martinez stated the Commission requested Independent Oversight Director T. Jack Morse provide additional information regarding three of the eight complaints. STUDY SESSION 4. Vehicle Pursuit Statistics Presentation MINUTES: Independent Oversight Director T. Jack Morse provided a presentation regarding Vehicle Pursuit Statistics. Commissioner Mejia inquired whether traffic collision have ended in a fatality and which were the most common vehicle code violations that lead to pursuits. POLICE OVERSIGHT COMMISSION 3 JANUARY 8, 2026 Deputy Chief Roland Andrade stated that, to his knowledge, no pursuits have resulted in fatal collisions. He clarified that because vehicle code violations are not a specific field in the reporting system, identifying the initial cause of each pursuit would require a manual review of every individual case file. Commissioner Perea requested an emailed report detailing the specific violations that initiated pursuits, categorized by race. Commissioner Vega inquired how often officers take City vehicles home and whether the City could be liable if an off-duty officer is involved in a collision in a City vehicle. Deputy Chief Andrade clarified that officers are assigned a City vehicle based on their assignment. Assistant City Attorney Jonathan Martinez stated an employer may still be held liable for an off-duty employee's accidents, as the employer is the legal owner of the vehicle. Vice Chair Castillo Laughton asked whether there was data on the number of pursuits that were justified and requested a breakdown of violations categorized by infractions, misdemeanors, and felonies. He expressed concern over the $1.2 million in settlements involving off-duty officers in City vehicle incidents and requested a detailed report on those specific collision cases. Deputy City Manager Sylvia Vazquez reminded the Commission that the current focus of the discussion should be police pursuits and stated that Commissioners could submit a request via memo to review additional department policies. Commissioner Mejia requested clarification on whether the $5.16 million in settlements were exclusively from police pursuits or included all incidents involving police vehicles. She expressed concern over the total settlement amount, and requested a data breakdown of pursuits by specific vehicle code violations and whether the incidents resulted in collisions. Assistant City Attorney Martinez clarified the $5.16 million settlement amount includes all police vehicle involved incidents. Commissioner Said spoke in support of the installation of dash cameras in police vehicles and requested additional information regarding the topic. Commissioner Perea inquired whether the following language "extended pursuits of violators for misdemeanors not involving violence, risk of serious harm, or weapons (independent of the pursuit) are generally discouraged." had been removed from the policy. Independent Oversight Director Morse confirmed the language had been removed from the current policy. POLICE OVERSIGHT COMMISSION 4 JANUARY 8, 2026 Commissioner Vega asked whether there is additional training required for officers who are involved a vehicle collision. Deputy Chief Andrade stated additional training may be recommended for the officer depending on the type of collision and currently the department is providing additional emergency vehicle driving training for all field operations bureau. Commissioner Mejia expressed concern regarding the majority of pursuits being the results of vehicle code violations, requested a breakdown of pursuit reasons by vehicle code violations, and further analysis to compare the information to comparable jurisdictions and how those jurisdictions have resolved the issue. Commissioner Said stated the additional training for an additional emergency vehicle is positive for the department and the police vehicle dash cameras could help reduce liability for the City. Commissioner Perea requested data regarding reasons of pursuits by race, expressed concern regarding the $1.2 million in settlements for three collisions involving off-duty officers, requested additional information on the off-duty collision cases, and expressed support of a proposal for police vehicle dash cameras. Chair Carpenter inquired whether there is a policy for police vehicle collisions involving an off-duty officer in a City vehicle, recommended not receiving additional information on data, and requested additional information regarding the $1.2 million in settlements for collisions involving off-duty officers. Deputy Chief Andrade stated there is a policy which results in a traffic collision investigation and administrative investigation. Discussion ensued regarding the need for further data and the possibility of reviewing additional department policies. Commissioner Gawronski requested a guide for police department acronyms. Deputy City Manager Vazquez stated the new Police Oversight Commission Management Analyst will provide a list of acronyms. ***END OF STUDY SESSION*** STAFF COMMENTS MINUTES: Deputy City Manager Sylvia Vazquez wished everyone a Happy New Year and stated the Commission is off to a good start with reviewing complaints and is looking forward to the coming year. Assistant City Attorney Jonathan Martinez reminded the Commission that discussions in the closed session are confidential and stated he is looking forward to reviewing complaints with the Commission. POLICE OVERSIGHT COMMISSION 5 JANUARY 8, 2026 COMMISSIONER COMMENTS MINUTES: Commissioner Vega thanked staff for their work and the Commission for their different opinions. He stated he is looking forward to reviewing complaints, and wished everyone a Happy New Year. Vice Chair Castillo Laughton stated he is looking forward to reviewing the complaints and working with the Commission. Commissioner Mejia thanked staff for the report. Commissioner Said thanked staff for their work and stated she is looking forward to the February Commission meeting. Commissioner Perea wished everyone a Happy New Year and stated he is looking forward to future meetings. Chair Carpenter thanked everyone for the evening. ADJOURNMENT-Adjourn the Police Oversight Commission Meeting. MINUTES: Chair Carpenter adjourned the Police Oversight Commission meeting at 8:46 P.M. The next meeting of the Police Oversight Commission is scheduled for February 12, 2026 at 5:00 P.M. Respectfully submitted: r✓,Goti� . Diana Zuni Recording Secretary Attest: i I ala, CMC As ' t n City Clerk POLICE OVERSIGHT COMMISSION 6 JANUARY 8, 2026 Minutes of the Regular Meeting of the Police Oversight Commission February 12, 2026 REGULAR MEETING - 5:00 P.M. CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CALL TO ORDER MINUTES: Chair Carpenter called the meeting to order at 5:00 P.M. ATTENDANCE Commission Members Evangeline Gawronski Amalia Mejia Carlos Perea Nadin Said Danny Vega Vice Chair Gabriel Castillo Laughton Chair Keith Carpenter Staff Members Independent Oversight Director T. Jack Morse Jr. Deputy City Manager Sylvia Vazquez Deputy Chief Roland Andrade Police Commander Jorge Lopez Assistant City Attorney Jonathan Martinez Recording Secretary Abigail Y. Alcala POLICE OVERSIGHT COMMISSION 1 FEBRUARY 12, 2026 ROLL CALL MINUTES: Recording Secretary Abigail Y. Alcala conducted roll call. Commissioners Gawronski, Mejia, Perea, and Said, Vice Chair Castillo Laughton (arrived at 5:06 P.M.), and Chair Carpenter were present. Commissioner Vega was absent. PLEDGE OF ALLEGIANCE MINUTES: Chair Carpenter led the Pledge of Allegiance. PUBLIC COMMENTS—Public comments will be held during the beginning of the meeting for all comments on agenda items. Members of the public may provide comments on any agenda or non-agenda items within the subject matter jurisdiction of the commission. MINUTES: The following individuals addressed the Commission via in-person: 1. Abraham Quintana requested justice for Noe Rodriguez and an independent investigation, and spoke regarding Noe Rodriguez's incident. 2. David Pulido requested an independent investigation for the Noe Rodriguez incident and spoke regarding Henry Gonzalez's incident. Vice Chair Castillo Laughton arrived at 5:06 P.M. 3. Stef requestedjustice for Noe Rodriguez and an independent investigation, and spoke regarding Noe Rodriguez's incident. 4. Matthew Compton requested an independent investigation into the incident of Noe Rodriguez and spoke regarding Noe Rodriguez's incident. 5. Bulmaro Vicente spoke in support of Agenda Item No. 4 and requested justice and accountability for the Noe Rodriguez incident. Chair Carpenter asked for an update on the list of requested acronyms. Commander Lopez stated the list is in process. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2. MINUTES:At 5:95 P.M., the Consent Calendar was considered. Chair Carpenter requested the minutes be amended to reflect his comments regarding requests for information or data. POLICE OVERSIGHT COMMISSION 2 FEBRUARY 12, 2026 MOTION: Chair Carpenter moved to approve Consent Calendar Item Nos. 1 and 2, as amended, seconded by Commissioner Gawronski. The motion carried, 6-0-0-1, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, VICE CHAIR CASTILLO LAUGHTON, CHAIR CARPENTER NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER VEGA Status: 6-0 - 0 — 1 — Pass 1. Excused Absences Recommended Action: Excuse the absent members. 2. Minutes from the Regular Meetings of January 8, 2026. Recommended Action: Approve minutes. ***END OF CONSENT CALENDAR*** RECESS — Police Oversight Commission will recess to Closed Session. MINUTES: Chair Carpenter recessed to consider the Closed Session item at 5:18 P.M. BUSINESS CALENDAR 3. CLOSED SESSION — Consistent with California Government Code section 54957 PUBLIC EMPLOYEE COMPLAINTS (review of citizen complaints submitted to Police Oversight Commission, complaints dated: 1/28125, 218/25, 3/13/25, 5129/25, 6/13/25, 6/20/25, 6/22/25, 9111125, 12/12/25) Government Code section 54957 RECONVENE -- Police Oversight Commission will reconvene to continue regular City business, MINUTES: Chair Carpenter reconvened the Police Oversight Commission meeting to order at 9:09 P.M. CLOSED SESSION REPORT-The City Attorney will report on any action(s)from Closed Session. MINUTES: Assistant City Attorney Jonathan Martinez stated the Commission reviewed four complaints and by vote decided to not investigate three of the four complaints reviewed, and requested by vote that Independent Oversight Director T. Jack Morse provide additional information regarding one complaint. POLICE OVERSIGHT COMMISSION 3 FEBRUARY 12, 2026 4. City Manager Response to U-Visa Certification Procedures Recommendations Recommended Action: Accept the City Manager response to the Police Oversight Commission recommendations for Santa Ana Police Department Procedure 4130, U-Visa Certification Procedures. MINUTES:At 5:18 P.M., the Business Calendar was considered. Independent Oversight Director T. Jack Morse provided a brief summary of the item. Commissioner Mejia asked for clarification on Section 4130.3.1 regarding qualifying victims for U-Visas, Section 4120.5 regarding time limit for individuals reporting a crime, and whether there are issues if an individual files a complaint later in time. City Attorney Jonathan Martinez explained Section 4130.3.1 stemmed from the City Manager's Office wanting clarity for an underlying crime that actually occurred in order to qualify for the U-Visa, individuals to report crimes as quickly as possible so passage of time and evidence to avoid issues, and there is no statue of limitations when it pertains to the U-Visa process. Commissioner Perea thanked staff for their hard work on their collaboration of the U-Visa policy and requested the Commission receive email notifications when the Criminal Investigations Division provides the report regarding the number of victims that requested 1-918 Supplement B certifications. MOTION: Commissioner Perea moved to approve the recommended action for Item No. 4, seconded by Vice Chair Castillo Laughton. The motion carried, 6-0-0-1, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, VICE CHAIR CASTILLO LAUGHTON, CHAIR CARPENTER NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER VEGA Status: 6-0 - 0 — 1 — Pass ***END OF BUSINESS CALENDAR*** STAFF COMMENTS MINUTES: Independent Oversight Director T. Jack Morse thanked the Commission for all their hard work. Deputy Chief Roland Andrade reported the Santa Ana Police Department hired four new Police Officers who finished the academy and were officially sworn in by the Police Chief on February 20, 2026. POLICE OVERSIGHT COMMISSION 4 FEBRUARY 12, 2026 COMMISSIONER COMMENTS MINUTES: Commissioner Mejia thanked staff for all their hard work and efforts. Commissioner Gawronski expressed gratitude to staff. Vice Chair Castillo Laughton thanked staff for all their hard work and efforts. Chair Carpenter thanked staff for all their hard work and efforts. ADJOURNMENT-Adjourn the Police Oversight Commission Meeting. MINUTES: Chair Carpenter adjourned the Police Oversight Commission meeting at 9:22 P.M. The next meeting of the Police Oversight Commission is scheduled for March 12, 2026 at 5:00 P.M. Resp ctful submit ed: / 1 it Y al CM CMC R c rdi Secretary POLICE OVERSIGHT COMMISSION 5 FEBRUARY 12, 2026 Minutes of the Regular Meeting of the Police Oversight Commission w ov March 12, 2026 REGULAR MEETING - 5:00 P.M. CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CALL TO ORDER MINUTES: Chair Carpenter called the meeting to order at 5:00 P.M. ATTENDANCE Commission Members Evangeline Gawronski Amalia Mejia Carlos Perea Nadin Said Danny Vega Vice Chair Gabriel Castillo Laughton Chair Keith Carpenter Staff Members Independent Oversight Director T. Jack Morse Jr. Deputy City Manager Sylvia Vazquez Deputy Chief Roland Andrade Police Commander Jorge Lopez Assistant City Attorney Jonathan Martinez Recording Secretary Abigail Y. Alcala POLICE OVERSIGHT COMMISSION 1 MARCH 12, 2026 ROLL CALL MINUTES: Recording Secretary Diana Zuniga conducted roll call. Commissioners Gawronski, Mejia, Perea (arrived at 5:03 P.M.), Said (arrived at 5:01 P.M.), and Vega, Vice Chair Castillo Laughton (arrived at 5:01 P.M.), and Chair Carpenter were present. PLEDGE OF ALLEGIANCE MINUTES: Chair Carpenter led the Pledge of Allegiance. PUBLIC COMMENTS—Public comments will be held during the beginning of the meeting for all comments on agenda items. Members of the public may provide comments on any agenda or non-agenda items within the subject matter jurisdiction of the commission. MINUTES: None. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2. MINUTES:At 5:02 P.M., the Consent Calendar was considered. MOTION: Commissioner Gawronski moved to approve Consent Calendar Item Nos. 1 and 2, , seconded by Vice Chair Castillo Laughton. The motion carried, 6-0-0-1, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER SAID, COMMISSIONER VEGA, VICE CHAIR CASTILLO LAUGHTON, CHAIR CARPENTER NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER PEREA Status: 6- 0 - 0 — 1 — Pass 1. Excused Absences Recommended Action: Excuse the absent members. 2. Minutes from the Regular Meetings of February 12, 2026. Recommended Action: Approve minutes. ***END OF CONSENT CALENDAR*** POLICE OVERSIGHT COMMISSION 2 MARCH 12, 2026 BUSINESS CALENDAR MINUTES:At 5:03 P.M., the Business Calendar was considered. 3. Santa Ana Police Department Military Equipment Policy No. 707 and Unmanned Aerial System Policy No. 606 Recommended Action: Receive a presentation and provide input on Santa Ana Police Department's updated Military Equipment Policy No. 707, including the amendment pertaining to the use of Unmanned Aerial Systems (UAS), and Unmanned Aerial System Policy No. 606. MINUTES: Deputy City Manager Sylvia Vazquez introduced Military Equipment Policy No. 707 and Unmanned Aerial System Policy No. 606. Commander Jorge Lopez provided a presentation regarding Military Equipment Policy No. 707 and Unmanned Aerial System Policy No. 606. Commissioner Gawronski inquired whether the military conducts the training for officers to operate the drones. Commander Lopez clarified the military does not administer the drone training and instead selected Police Department personnel are trained and certified through various drone operator schools. Commissioner Vega inquired whether drones are considered military equipment, the cost of maintenance, the process of acquiring additional drones, and whether drones could be used to investigate illegal fireworks or code violations and requested the Police Department host workshops to educate the community on the new drone program. Commander Lopez stated state law classifies drones as military equipment, and clarified the cities drone program will not be used, provided or trained by the military. Additionally, he stated the projected yearly cost for drone damages and repairs are $15,000 to $20,000. Deputy Chief Roland Andrade outlined drone limitations regarding flight times, and clarified that drones could be dispatched for calls of service regarding illegal fireworks and will not be used to inspect for code enforcement cases. Additionally, he stated there are plans for a marketing campaign to familiarize the community with the drone operations. Vice Chair Castillo Laughton requested clarification regarding the training drone operators will receive and the number of police officers currently licensed for drone operations. Additionally, he expressed concern regarding the costs, inquired regarding the measures in place to protect drones from damage or destruction, the overall utility of the technology, and the availability of a warranty, and raised concern regarding privacy. He recommended the policy define specific usage scenarios rather than relying solely on an officer's judgment. POLICE OVERSIGHT COMMISSION 3 MARCH 12, 2026 Commander Lopez clarified that personnel is trained and certified through various drone operator schools which abide by federal aviation requirements. Deputy Chief Andrade spoke regarding operators being required to obtain an Federal Aviation Administration Part 107 Remote Pilot Certificate before operating the drones and noted that while there is currently no set number of operators, the program will allow for several backups. He stated that precautions will always be taken to avoid drone damage and while accidents are not always avoidable, the drone is a tool that often prevents officers from entering dangerous situations. He clarified there is a service model in place regarding warranties, drones only record when activated by an officer, any recordings not classified as evidence will be purged, and the department will continue to strictly abide by Fourth Amendment protections. Commissioner Mejia expressed concern regarding privacy, the use of thermal technology, the broadness of the policy language, and allowing drone support to other agencies without language requiring those agencies to abide by Santa Ana's sanctuary policy. She requested clarification regarding Section N of the policy. Deputy Chief Andrade stated Section N includes safeguards to allow command staff to authorize use for unlisted scenarios, the drone policy does not include language prohibiting assistance with immigration cases, and the Police Department will continue to abide by the City's Sanctuary Policy or any court ruling prohibiting specific uses, including thermal technology. Commissioner Said stated that technology can be helpful to assess or deescalate situations and there are legal remedies if the drone is used in violation of the Fourth Amendment. Commissioner Perea questioned whether there is a current Annual Military Equipment report, whether drone data would be stored internally, whether the company maintains access to the footage, and whether the policy prohibits the sale of collected data. He expressed concern regarding privacy, and third-party server storage, and stated the current policy is overly broad and could allow for potential overreach. Deputy City Manager Vazquez stated the current Annual Military Equipment report has been presented to the commission and the new report will be presented at an upcoming meeting. Commissioner Gawronski asked regarding the total number of drones purchased and whether the drones are capable of simultaneous operation. She expressed concern regarding the city-wide use of illegal fireworks, and stated she hopes the drone program might help alleviate this issue. Commander Lopez stated there are five drones in total, and clarified two smaller units are assigned to the Special Weapons and Tactics (SWAT) team for field operations, while the remaining three are designated for calls for service. He stated multiple drones could be deployed simultaneously, confirmed the drones could be exact operational r calls related to illegal fireworks p utilized for g , and stated the exa procedures remain to be determined. POLICE OVERSIGHT COMMISSION 4 MARCH 12, 2026 Chair Carpenter asked whether there are variations in altitude between transit flight and active observation, whether the drones are deployed to destinations via a pilot or automatically through coordinates, and whether the cameras remain active throughout the duration of the flight. He requested clarification regarding the evidentiary validity of the captured footage and the reasoning behind the prohibition of drone use for code enforcement purposes. Commander Lopez clarified drone altitude is scenario-dependent, will navigate to locations autonomously, and stated that while the camera is active during flight, a remote operator takes control upon arrival to initiate recording when necessary. He clarified drone footage is admissible as evidence, similar to body-worn camera or other surveillance video, and drone use for code enforcement is prohibited as it would constitute a violation of the Fourth Amendment. Commissioner Vega asked whether the drone could be used by the Quality of Life Team (QOLT) to monitor or communicate with unhoused encampments and whether pilots are required to be sworn officers. Commander Lopez stated the current policy does not allow the drone to be used for enforcement purposes and limits drone use to investigative purposes only. Deputy Chief Andrade clarified first responder drones will be operated by sworn officers and other department professionals may use the drones to survey or photograph a scene, and stated drones may be used for an encampment if the call for service involves potential illegal activity. Commissioner Mejia expressed concern regarding the use of drones for surveillance of people who are unhoused, the misuse of surveillance enforcement, and the expansion of operational use to include responding to calls for service, and stated the current policy provides no usage on frequency guidelines, no minimum threshold for deployment and no cap on expansion. She recommended developing a protocol for conducting criminal investigations involving drones, and an annual usage report to the City Council and the Commission, and she asked whether there was any data to support to a reduction of use of force due to drones. Commander Lopez clarified there is currently no data that supports a reduction of use of force due to drones. Commissioner Said stated drones would allow for quick situational awareness which is beneficial and could allow officers to respond more precisely and possibly reduce use of force. She recommended review of the policy within the year to determine if changes are needed and suggested reviewing policies of other cities who have already implemented a drone program. POLICE OVERSIGHT COMMISSION 5 MARCH 12, 2026 Commissioner Perea expressed concern regarding the drone program's community impact and timing, particularly given the known use of drones by federal agencies for immigration enforcement. He recommended adding language that prohibits the service provider from selling data or the unauthorized use of data, including video footage and recommended limiting authorized flight types to specific categories, such as search and rescues, missing person, explosive device investigation, firefighting support, and disaster or mass casualty support. Assistant City Attorney Jonathan Martinez confirmed the vendor contract includes a prohibition for the dissemination of the city's data and clarified that including any prohibition in the policy would have no binding effect on the third party. Vice Chair Castillo Laughton expressed concern regarding potential Fourth Amendment violations, noted similarities to previous court cases involving equipment such as helicopter and X-rays, and asked whether there are any protections in place to prevent Fourth Amendment violations and whether there was any research done on cases related to use of drones in other jurisdictions. He recommended strengthening the language in the policy in regards to when drones can be used for investigatory purposes. Deputy Chief Andrade stated officers will continue to abide by the Fourth Amendment and clarified drones will maintain their camera in the upward position during transit to a destination, once the drone arrives, an officer will manually initiate recording if necessary, and any footage not considered evidence will be purged. He stated there was no research done on litigations but obtained data from other agencies and was unable to locate an instance of resident complaints regarding drone usage and noted one known case involving a drone in the in Los Angeles area. Chair Carpenter expressed concern regarding privacy, cost, overall efficiency of the drone program and removing officer from the field solely for drone operation. He asked whether there would be enough operators to operate all five drones at one time, whether the budget includes the training for the operators, whether there is a recurring cost for the certification, and whether it would be possible for underutilized drone to be reassigned to a high service call area of the city. Deputy Chief Andrade stated the quantity of drones purchased was based on the size and population of the city, and operators will be a mix of assigned staff, noted that in preparation for the potential drone program some officers have already received their certification, and notes it is uncertain if there are any recurring costs for the certification. He stated adjustments could be made in the future to improve drone program's efficiency if needed. Commissioner Mejia asked whether the drone has the ability to focus in on what it is intending to capture in order to avoid inadvertently capturing unrelated footage. Deputy Chief Andrade stated the drone has the capability to zoom into the intended area. Commissioner Perea recommended the annual report include a map highlighting the most common areas the drone was deployed to. POLICE OVERSIGHT COMMISSION 6 MARCH 12, 2026 Independent Oversight Director Jack T. Mores stated the Military Equipment Use policy contains gaps concerning mechanisms to ensure compliance, clarity on which independent persons or entities hold oversight authority, and what legally enforceable sanctions are in place. He stated the policy must include procedures for members of the public to register complaints, concerns, or questions regarding the use of each specific type of military equipment and noted the policy must explicitly state the determinations used to justify the deployment of such equipment. He stated state law allows for the use of military equipment only when no reasonable alternative exists and it is unclear whether a formal analysis or study has been conducted to support that assertion. MOTION: Commissioner Mejia moved to have Oversight Director to conduct additional research on Policy Nos. 606 & 607 and bring back the item as a work study session, seconded by Commissioner Said. The motion carried, 7-0, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, COMMISSIONER VEGA, VICE CHAIR CASTILLO NOES: LAUGHTON, CHAIR CARPENTER ABSTAIN: NONE ABSENT: NONE NONE Status: 7— 0— Pass ***END OF BUSINESS CALENDAR*** COMMISSIONER REQUESTED ITEMS 4. Discuss and Consider Placing an Item(s) on a Future Agenda Regarding Santa Ana Police Department Policy Nos. 311 and 303 — Commissioner Mejia MINUTES: Commissioner Mejia provided a brief report regarding Police Department Policy Nos. 311 and 303. Commissioner Said asked for clarification regarding the language presented in the memo regarding the application of Assembly Bill 40 in the field. Commissioner Mejia clarified the wording is intended to ensure the Commission can review data to confirm policy compliance and recommended reviewing one to two years of related data to identify patterns or issues that need to be addressed. Independent Oversight Director Jack T. Mores stated the Commission could do a formal review of the policy and an audit of the Police Department's use of less-lethal devices. POLICE OVERSIGHT COMMISSION 7 MARCH 12, 2026 Assistant City Attorney Jonathan Martinez stated the item could consist of a review of Policies 311 and 303 as they apply to the Assembly Bill, followed by a Commission decision on whether to conduct an audit of Policy 303. Discussion ensued regarding the optimal presentation for the item and the necessity of providing supporting data. MOTION: Commissioner Mejia moved to bring Santa Ana Police Department Policy Nos. 311 and 303 for review as a work study session item, seconded by Commissioner Vega. The motion carried, 7-0, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, COMMISSIONER VEGA, VICE CHAIR CASTILLO NOES: LAUGHTON, CHAIR CARPENTER ABSTAIN: NONE ABSENT: NONE NONE Status: 7— 0 — Pass MOTION: Commissioner Mejia moved to have an audit of Santa Ana Police Department Policy No. 303 to ensure compliance in policy and practice with AB48 based on readily available information as a work study session item, seconded by Commissioner Perea. The motion carried, 6-1, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, NOES: COMMISSIONER VEGA, VICE CHAIR CASTILLO LAUGHTON ABSTAIN: CHAIR CARPENTER ABSENT: NONE NONE Status: 6— 1 — Pass STAFF COMMENTS i MINUTES: Deputy City Manager Sylvia Vazquez differed her comments to the Police Department to share with the commission their upcoming Community Police Academy taking place May 13 through July 15, 2026. Deputy Chief Roland Andrade announced and spoke regarding their Community Police Academy. POLICE OVERSIGHT COMMISSION 8 MARCH 12, 2026 COMMISSIONER COMMENTS MINUTES: Commissioner Gawronski thanked everyone for an interesting evening. Commissioner Mejia thanked staff and the commissioners for being involved with the policy, stated it sets a good precedent on how policy should be analyzed, and reiterated her concern regarding the usage of drones, views the Commission's role as ensuring there is a good policy, and warns that increased surveillance could be a false illusion of safety. Commissioner Said thanked staff for the presentation and stated she looks forward to review of policy, and analyzing the future drone report to determine whether it can reduce crimes and use of force. Chair Carpenter thanked staff for the presentation and expressed concern regarding the infringement of freedoms. ADJOURNMENT -Adjourn the Police Oversight Commission Meeting. MINUTES: Chair Carpenter adjourned the Police Oversight Commission meeting at 7:29 P.M. The next meeting of the Police Oversight Commission is scheduled for April 9, 2026 at 5:00 P.M. Respectfully submitted: Diana Zuniga Recording Secretary Attest: i it AI la, CMC Assi t City Clerk POLICE OVERSIGHT COMMISSION 9 MARCH 12, 2026 Minutes of the Regular Meeting of the Police Oversight Commission August 14, 2025 REGULAR MEETING — 5:00 P.M. CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CALL TO ORDER MINUTES: Chair Carpenter called the meeting to order at 5:06 P.M. ATTENDANCE Commission Members Evangeline Gawronski Amalia Mejia Carlos Perea Nadin Said Danny Vega Vice Chair Gabriel Castillo Laughton Chair Keith Carpenter Staff Members Independent Oversight Director T. Jack Morse Jr. Deputy City Manager Sylvia Vazquez Deputy Chief Roland Andrade Police Commander Jorge Lopez Assistant City Attorney Jonathan Martinez Recording Secretary Abigail Y. Alcala POLICE OVERSIGHT COMMISSION 1 AUGUST 14, 2025 ROLL CALL MINUTES: Recording Secretary Abigail Y. Alcala conducted roll call. Commissioners Gawronski, Mejia, Perea, Said, and Vega, Vice Chair Castillo Laughton, and Chair Carpenter were present. PLEDGE OF ALLEGIANCE MINUTES: Chair Carpenter led the Pledge of Allegiance. PUBLIC COMMENTS—Public comments will be held during the beginning of the meeting for all comments on agenda items. Members of the public may provide comments on any agenda or non-agenda items within the subject matter jurisdiction of the commission. MINUTES: The following individuals addressed the Commission in person: 1. Abraham Quintana requested justice for Noe Rodriguez and spoke regarding Police Officer Luis Casillas. 2. David Pulido requested justice for Noe Rodriguez and an independent investigation be commenced regarding the incident. 3. Carina Munoz spoke regarding an incident involving Police Officer Kavendish and demanded justice. 4. Emma Gottfried expressed concern regarding police violence with the Officer Luis Casillas regarding Mario Diaz's arrest and Noe Rodriguez's death. 5. Victor Mendez spoke in favor of the new direction the commission is taking and wished them success in the upcoming Special Joint Meeting with the City Council. 6, Erika Armenta spoke regarding her husband Noe Rodriguez's incident, stated she is scared for her life and her families, and requested the Commission due their due diligence and complete independent investigation related to Noe Rodriguez's. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2. MINUTES:At 5:25 P.M., the Consent Calendar was considered. MOTION: Vice Chair Castillo Laughton moved to approve Consent Calendar Item Nos. 1 and 2, seconded by Commissioner Said. The motion carried, 7-0, by the following roll call vote: POLICE OVERSIGHT COMMISSION 2 AUGUST 14, 2025 AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, COMMISSIONER VEGA, VICE CHAIR CASTILLO LAUGHTON, CHAIR CARPENTER NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7—0 — Pass 1. Excused Absences Recommended Action: Excuse the absent members. 2. Minutes from the Regular Meetings of July 10, 2025. Recommended Action: Approve minutes. ***END OF CONSENT CALENDAR*** STUDY SESSION MINUTES:At 5:27 P.M., the Study Session was considered. 3. U-Visa Work Study Session Recommended Action: 1. Receive presentations the from the following nonprofit grassroots organizations that work to respond to immigration enforcement activities and police, in order to discuss their experiences with SAPD's U-Visa process/procedures and provide input for recommendations: a) Sandra De Anda of the Orange County Rapid Response Network b) Faby Jacome of the Orange County Justice Fund 2. Review and discuss proposed/redline changes to SAPD Procedure No. 4130 prepared by Police Oversight Director Jack Morse. MINUTES: Sandra De Anda, Orange County Rapid Response Network (OCRRN), and Faby Jacome, Orange County Justice Fund (OCJF), provided a presentation regarding data, community experiences and a path forward regarding U-Visas in the City. Commissioner Mejia requested clarification regarding wrongful investigations given to the District Attorney's (DA) office and information regarding the determination of a domestic violence crime case within the policy. Sandra De Anda and Faby Jacome answered the Commissioner's questions and provided clarification. Commissioner Perea thanked the presenters for their presentation and requested the Commission be provided annual reports including the number of cases, data POLICE OVERSIGHT COMMISSION 3 AUGUST 14, 2025 related to denials and approvals, clearer guidelines for determining helpfulness, and process for appealing denials including data and language, number of cases referred to DA's office, and accessibility and transparency of U-Visa resources on the City website. Sandra De Anda and Faby Jacome stated there are no immigration attorneys or experts assisting with U-Visa applications, and recommended establishing a Sanctuary Board. Commissioner Said requested clarification regarding the requirement for referring cases to differentjurisdictions, why referral data from 2017-2023 is difficult to obtain, what the standard turnaround time is for U-Visa follow-ups, the number of staff involved in processing U-Visas, and whether training has been provided for making determinations on applications. She requested an analyst be assigned to track applications, referrals, and denials, suggested the appellant review process be conducted by a different individual rather than the person who is processing the application within SAPD, more accessibility on City's website such as language options, recommended providing accurate contact information to applicants, and voiced concern regarding discretion in helpfulness determination. Commander Jorge Lopez stated there is no requirement to refer cases and cases sometimes are deferred to the DA's office when there is an ongoing prosecution involving the victim and there is no defined turnaround time requirement. He confirmed there is a unit dedicated for overseeing U-Visas with a crime analyst responsible for inputting all received information, and a sergeant who reviews and assigns cases to detectives for further review. Deputy Chief Roland Andrade spoke regarding data from 2017, the appeals process, and clarified the U-Visas applications process. Commissioner Mejia requested clarification on "helpfulness"and "usefulness."She suggested the following the revisions to the U-Visa policy: in Section 4130.3.1, adding language to include "Have been the victim, the bystander, or indirect'; in Section 4130.3.3, changing the title from "Victim's Responsibility to be Helpful" to "Guidance on Helpfulness"or"Definition on Helpfulness"; Section 4130.4, removing the language "such as the Department, verifying the applicant is the victim of qualifying criminal activity and has been helpful, is being helpful or is likely to be helpful to the investigation..."to avoid redundancy; and Section 4130.5, providing further explanation as to why applications are sent over to the DA's office. Commissioner Vega asked for information regarding the process for handling a victim's complaint against SAPD and whether such a cose could be handled by PD or DA. Deputy Chief Andrade clarified the investigating entity is responsible for the investigation, therefore, if a victim alleges a crime involving SAPD, the responsibility would fall on SAPD. Commissioner Perea asked whether the commission would be an appropriate entity to conduct the investigation in cases where SAPD is the alleged perpetrator, specifically for certifying a U-Visa for the victim. POLICE OVERSIGHT COMMISSION 4 AUGUST 14, 2025 Deputy City Manager Sylvia Vazquez confirmed U-Visa certifications is determined by the police department. Vice Chair Castillo Laughton thanked presenters for their presentation, supported the recommendations made by fellow commissioners to the U-Visa policy, and suggested trainings be conducted once policy is finalized. Chair Carpenter thanked presenters for their presentation and suggested adding consequences for deadlines not met by SAPD within the policy. Chair Vega thanked presenters, requested additional information on U-Visa denials, and clarification on SAPD's role in determining helpfulness and whether a victim's case falls within a qualifying crime. Deputy Chief Andrade clarified SAPD's role regarding helpfulness determination and the qualifying levels of crime needing to be met during the certification U-Visa process. Commissioner Mejia stated she supports the initial set of revisions presented in the policy and is working toward clarifying the concept of helpfulness during the certification process. Vice Chair Castillo Laughton suggested moving the excerpt in Section 4130.3.3 explaining determination factors to Section 4130.5 regarding procedures, recommended the wording related to Form 1-918 in Sections 4130.3.3 and 4130.5 be consistent, rather than using "may sign and certify..."in one section and "shall provide a written explanation..." in another, correcting the wording in Section 4130.5.10 from "repeal"to "appeal', and requested clarification on certifications for denials. Independent Oversight Director T. Jack Morse Jr. clarified in Section 4130.3.3, the wording "may sign and certify" regarding Form 1-918 refers to the Police Chiefs determination of helpfulness, while Section 4130.5.8 addresses situations where forms are not certified and requires a reason to be provided for the application not being certified for U-Visas. ***END OF STUDY SESSION*** STAFF COMMENTS MINUTES:Deputy City Manager Sylvia Vazquez stated invitations to upcoming meetings with Councilmembers, the City Attorney, Police Chief, Police Oversight Director, and the City Manager regarding the proposed amendments to the Police Oversight Commission ordinance will be sent to commissioners. COMMISSIONER COMMENTS MINUTES:Commissioner Gawronski asked regarding the citizens academy and whether commissioners need to retake the academy. POLICE OVERSIGHT COMMISSION AUGUST 14, 2025 Commissioner Vega thanked staff, presenters, and members of the public who provided comments, and requested information on SAPD's policies regarding arrests and interactions with individuals experiencing mental health issues, as well as whether a policy exists governing language use during encounters, such as the use of English or Spanish. Deputy Chief Andrade confirmed there is no policy in place to utilizing languages other than English during encounters. Commissioner Mejia thanked presenters, colleagues, and individuals who made a public comment, and inquired regarding community notification of upcoming meetings and whether meetings can be scheduled at more reasonable times to encourage greater attendance. She asked whether a future meeting will provide additional information on reports made during the previous community meeting regarding military equipment under AB 481, Deputy City Manager Sylvia Vazquez confirmed reports from 2022-2023 and 2023-2024 were not presented during the community meeting due to compliance issues, and stated the City of Santa Ana and Police Chief Rodriguez are working to ensure compliance with laws and regulations for future meetings. She clarified the reports currently presented are those available and identifiable at this time. Commission Said thanked presenters and staff, and requested viewing body worn camera footage regarding Noe Rodriguez's case. Assistant City Attorney Jonathan Martinez explained he would need to look into Penal Code 832.7 of confidential peace officer records and whether viewing footage is possible with no violation of codes and a qualifying case Chair Carpenter asked whether the Police Oversight Director can be directed to further investigate incidents such as Noe Rodriguez's case. Independent Oversight Director Morse Jr. confirmed SAPD is investigating. Vice Chair Castillo Laughton suggested independent Oversight Director and SAPD work in conjunction regarding Noe Rodriguez's investigation. Commissioner Mejia requested the Independent Oversight Director have a separate investigation from SAPD. Commissioner Perea thanked everyone for their work on the U-Visa policy over the last few meetings, suggested the Commission review previous City Council discussions regarding the Police Oversight Commission ordinance, and stated he looks forward to the upcoming joint session with the City Council. Chair Carpenter thanked the presenters, staff, and the independent Oversight Director, and emphasized the need for a clearer definition of helpfulness. POLICE OVERSIGHT COMMISSION 6 AUGUST 14, 2025 ADJOURNMENT-Adjourn the Police Oversight Commission Meeting. MINUTES: Chair Carpenter adjourned the Police Oversight Commission meeting at T:32 P.M. The next meeting of the Police Oversight Commission is scheduled for September 11, 2025 at 5:00 P.M. Respectfully submitted: i � Y. c` la Recgr, in ecretary POLICE OVERSIGHT COMMISSION 7 AUGUST 14, 2025 Minutes of the Regular Meeting of the Police Oversight Commission sy a September 11 , 2025 TELECONFERENCE INFORMATION: Pursuant to Government Code Section 54953(b), Commissioner Carlos Perea will participate in the meeting via teleconference from Hotel Villa Florida Puebla(lobby)in Puebla, Mexico, Blvd Atlixcayotl, Acceso a la Zona Angelopolis 1100, 72810 San Andres Cholula, Pue. The Agenda will be posted at the teleconference location and any member of the public wishing to address the legislative body directly may do so at the teleconference location pursuant to Government Code Section 54954.3. REGULAR MEETING - 5:00 P.M. CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CALL TO ORDER MINUTES: Chair Carpenter called the meeting to order at 5:03 P.M. ATTENDANCE Commission Members Evangeline Gawronski Amalia Mejia Carlos Perea Nadin Said Danny Vega Vice Chair Gabriel Castillo Laughton Chair Keith Carpenter Staff Members Independent Oversight Director T. Jack Morse Jr. Deputy City Manager Sylvia Vazquez Deputy Chief Roland Andrade Police Commander Jorge Lopez Assistant City Attorney Jonathan Martinez Recording Secretary Abigail Y. Alcala POLICE OVERSIGHT COMMISSION 1 SEPTEMBER 11, 2025 ROLL CALL MINUTES: Recording Secretary Abigail Y. Alcala conducted roll call. Commissioners Gawronski, Mejia, Perea, Said, and Vega, Vice Chair Castillo Laughton, and Chair Carpenter were present. PLEDGE OF ALLEGIANCE MINUTES: Chair Carpenter led the Pledge of Allegiance. PUBLIC COMMENTS—Public comments will be held during the beginning of the meeting for all comments on agenda items. Members of the public may provide comments on any agenda or non-agenda items within the subject matter jurisdiction of the commission. MINUTES: The following individuals addressed the Commission in person: 1. David Pulido spoke regarding proposed changes to the Police Oversight Commission Ordinance, requested justice for Noe Rodriguez, and an independent investigation regarding the incident. 2. Abraham Quintana requested justice for Noe Rodriguez, an independent investigation regarding the incident, and the commission explore police-related ordinances implemented in other cities. 3. Carina Munoz spoke regarding proposed changes to the Police Oversight Commission Ordinance. 4. Emma Gottfried spoke regarding proposed changes to the Police Oversight Commission Ordinance, requested justice for Noe Rodriguez, and an independent investigation regarding the incident. 5. Bulamaro Vicente spoke regarding proposed changes to the Police Oversight Commission Ordinance. POLICE OVERSIGHT COMMISSION 2 SEPTEMBER 11, 2025 CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2. MINUTES:At 5:21 P.M., the Consent Calendar was considered. MOTION: Vice Chair Castillo Laughton moved to approve Consent Calendar Item Nos. 1 and 2, seconded by Commissioner Vega. The motion carried, 7-0, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, COMMISSIONER VEGA, VICE CHAIR CASTILLO LAUGHTON, CHAIR CARPENTER NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7—0 — Pass 1. Excused Absences Recommended Action: Excuse the absent members. 2. Minutes from the Regular Meetings of August 14, 2025. Recommended Action: Approve minutes. ***END OF CONSENT CALENDAR*** STUDY SESSION MINUTES:At 5:22 P.M., the Study Session was considered. 3. Police Oversight Commission Ordinance Work Study Session Recommended Action: Receive presentation on the Police Oversight Commission Ordinance and provide input to staff. MINUTES: Deputy City Manager Sylvia Vazquez stated the commissions' input would be presented to the City Council at a future meeting. Independent Oversight Director T. Jack Morse gave a presentation regarding the Police Oversight Commission ordinance highlighting the hybrid oversight model: investigating incidents and problematic patterns. Commissioner Gawronski asked whether Santa Ana has an investigative process to determine crime percentages and community support in cities that have seen policy changes implemented. POLICE OVERSIGHT COMMISSION 3 SEPTEMBER 11, 2025 Independent Oversight Director Morse stated there was both trust and distrust segments of the public and that using a pattern-and-practice method to identify persistent, ongoing problems and implement solutions. Deputy Chief Roland Andrade clarified the Police Department has not used an investigative process to determine crime percentages. Commissioner Mejia asked whether the hybrid model's parallel investigation would apply to all cases and if the Independent Oversight Director must wait for the Police Department to finish their investigations. She prioritized improving community relations with Internal Affairs, cautioned against limiting the ordinance, voiced concerns about the mandatory ride-along, and recommended funding police lawsuits via Police Officers Association (POA) contract changes. Independent Oversight Director Morse stated the hybrid model allows for independent investigations of individual incidents that are considered of great bodily harm. He clarified the investigation would be conducted alongside the Internal Affairs investigation due to Public Safety Officers Procedural Bill of Rights (POBAR) limitations and stated long term change comes from identifying problematic patterns and investigating all individual incidents would not be possible due to limited resources. Vice Chair Castillo Laughton asked whether the current policy allows for policy review and the benefits of adoption of a new ordinance. He expressed concern with removing the flexibility for the Commission to choose the approach and states the proposed changes would remove authority to investigate individual incidents. He asked whether there are any disadvantages to the hybrid model and for clarification regarding conflicts the current ordinance has with the City Charter. Independent Oversight Director Morse clarified the current policy allows for review and the proposed changes would add priority and framework for a pattern-and- practice model. He stated there would be resource constraints with every model, and regardless of the model, the director's role is purely advisory. Deputy City Manager Vazquez clarified the existing ordinance conflicts with the City Charter, as the Charter only allows for the appointment of up to three directors. She stated any additional directors would require an amendment to the Charter. Commissioner Said asked for clarification regarding the investigative process for the Independent Oversight Director and the cases that would be investigated. She expressed concern regarding the lack of resources to investigate all complaints, noting most involve officer-involved shootings or use-of-force resulting in death or serious injury. She stated the hybrid model offers a good balance, recommended additional training to provide more insight and reviewing tort claims to find common trends, and asked if the proposed changes address POBAR violation concerns. Independent Oversight Director Morse clarified the cases that would be investigated are officer-involved shootings or use-of-force resulting in death or great bodily injury and the investigation process would consist of responding to the scene, conducting a parallel investigation with Internal Affairs, writing a report of findings to the POLICE OVERSIGHT COMMISSION 4 SEPTEMBER 11, 2025 Commission, and submitting the Commission's recommendations to the City Manager. Deputy City Manager Vazquez stated the hybrid model would address the initial concerns regarding possible POBAR violations. Senior Assistant City Attorney Tamara Bogosian stated the hybrid model process would have to be reviewed to determine if any components need to be met and conferred with the Police Union. Commissioner Vega recommended the public watch the Council meeting of July 15, 2025 and spoke in support of the additional trainings and ride-along requirements proposed. He asked Independent Oversight Director T. Jack Morse to provide insight into the proposed trainings, whether the proposed changes presented at the July 15t" City Council meeting are considered pattern-and-practice investigations, whether there would be any other changes needed, and whether removing restrictions would put the City at risk of liability. Independent Oversight Director Morse spoke regarding his experience with ride- alongs and attending the reserve academy. He stated the proposed changes represent a pattern-and-practice model, and while he had concerns about its current restrictiveness, he acknowledged it would be an effective starting point due to resource limitations. Senior Assistant City Attorney Bogosian stated removing restrictions would affect privacy protections which does not allow those records to be disclosable to the public and the Independent Oversight Director would have to schedule closed session in order to discuss that information. Commissioner Perea asked whether the draft ordinance had been presented to City Council and emphasized the current ordinance is compliant with state law. He asked for clarification regarding the current issue between the Sheriff's office and the Sheriff's Oversight Commission, expressed concern regarding how that the proposed ordinance changes would strip the commission of its investigatory powers but appreciated the hybrid model. He expressed concern regarding previous Police Officer Associations Memorandums of Understanding (MOU) and would like the commission to retain the ability to make recommendations. He also requested the ordinance be updated to require consistent posting on the website of a redacted summary of complaints submitted to the Commission. Deputy City Manager Vazquez clarified the draft ordinance has not been presented to City Council and any recommendations by the Commission would be used to refine the language and create a draft ordinance to present to City Council. Assistant City Attorney Jonathan Martinez clarified that while the ordinance is currently in compliance with state law, issues could arise with the dual-track investigation, which might violate POBAR, therefore, the amendments are intended to create a process that avoids the possibility of lawsuits. POLICE OVERSIGHT COMMISSION 5 SEPTEMBER 11, 2025 Independent Oversight Director Morse stated the case between the Sheriff's office and the Sheriff's Oversight Commission is regarding Penal Code 832.7. and is currently being litigated. Senior Assistant City AttorneyBogosian clarified thatalthough the Commission may discuss the MOU, they must avoid making suggestions, changes, or otherwise interfering with the City Manager's right to negotiate, as the City Charter sets the terms of that authority. Chair Carpenter voiced concern that previous Commission recommendations were not reflected in the proposed ordinance changes and spoke in favor of the hybrid model presented to the Commission. Commissioner Mejia expressed concern with instances where culture is built into department practices and trainings and asked whether there was a way to ensure mechanisms for accountability. She voiced concern regarding required ride-alongs and requested legal protections for Commissioners when they participate. She recommended adding the scope of work to the Commission's bylaws instead of changing the ordinance to avoid stripping the Commission of its power, and asked whether the changes proposed by the Ad Hoc committee would remove the Commission's investigative powers. Independent Oversight Director Morse stated the pattern-and-practice model is the most beneficial, clarifying that the Ad Hoc changes permit pattern-and-practice investigations but not individual ones, and stated this revised structure would still allow the Director to review Internal Affairs findings and issue recommendations. Vice Chair Castillo Laughton asked whether the auditor model allows for the review of individual complaints and whether the Independent Oversight Director's input would be factored into the final decision of the findings. He expressed concern regarding removing the Commission's ability to give recommendation on individual cases and recommended the Commission be allowed to operate under the current ordinance first to determine if the existing process works before implementing the limitations of the auditor model. Independent Oversight Director Morse confirmed the Independent Oversight Director would be able to review individual complaints after Internal Affairs concludes its investigation and issue recommendations based on the findings, but would not be able to conduct a parallel investigation. He confirmed the auditor model would not allow for recommendations on individual cases. Discussion ensued regarding the process and restrictions of the auditor model investigation. Commissioner Said spoke regarding prioritization of complaints and the potential for an overburdened workload under the investigatory model. She added that any pattern of overly long Internal Affairs investigations should be specifically looked into. Deputy Chief Andrade stated the Police Department is fully prepared to support the Council's decision and adjust as needed in order to be effective, whether that be POLICE OVERSIGHT COMMISSION 6 SEPTEMBER 11, 2025 staff changes or putting safe guards in place to ensure Internal Affairs investigations do not reach the one-year statute of limitations. Commissioner Perea requested a copy of the letter Commissioner Carpenter wrote regarding the proposed ordinance changes and requested clarification regarding the process for distributing a commissioner's correspondence from the City Manager's Office to the rest of the Commission. He stated his belief that the hybrid model better reflects the resources available to the Commission, and requested officer threats of bodily harm and sexual harassment complaints against a member of the public be investigated. He also asked for clarification regarding the deciding factor used to determine which complaints the Commission investigates and expressed his wish to maintain some investigatory power. Assistant City Attorney Martinez stated that because bylaws have not yet been adopted, staff is still working on establishing policies. He clarified the Director and Commission will not automatically investigate every complaint, rather the Commission must first pass a majority vote to direct the Director on which complaint to investigate. Commissioner Vega requested clarification on who originally requested the ordinance amendments and spoke regarding the potential ramifications of conducting an improper investigation. Deputy City Manager Vazquez clarified City staff worked collaboratively to request the amendments, not the City Council. Chair Carpenter inquired whether the Commission would see a draft of the ordinance before it is presented to the City Council. Deputy City Manager Vazquez spoke regarding Council's discretion to amend the ordinance and indicate the Commission's roles and responsibility. ***END OF STUDY SESSION*** STAFF COMMENTS MINUTES: None. COMMISSIONER COMMENTS MINUTES: Commissioner Gawronski requested a key of the acronyms used throughout the ordinance to facilitate her review. Commissioner Mejia inquired regarding the use of her personal email to conduct City business, the feasibility of having a City issued email address published, and suggested investigating the Noe Rodriguez incident under the guidance of the current ordinance. She commented on allegations that Internal Affairs has deleted footage and stressed the importance of trust between the community and Internal Affairs. POLICE OVERSIGHT COMMISSION 7 SEPTEMBER 11, 2025 Commissioner Perea spoke in support of the hybrid model and the need to maintain investigatory power, echoed Commissioner Mejia's comments regarding the Noe Rodriguez investigation, and reported he will be requesting to agendize a public hearing at the October meeting related to the Police Departments use of military equipment at the June protests. He commented on recent Supreme Court ruling on Noem v. Vasquez-Perdomo and how the decision will affect many City residents. Commissioner Said thanked staff and the public for their input and participation. Commissioner Vega thanked staff for their hard work and stated his preference for the pattern-and-practice investigation model. He stated that regardless of the model that is implemented, the Commission will do great work and should not wait for City Council to approve the ordinance. Vice Chair Castillo Laughton thanked everyone for the productive dialogue, and thanked Independent Oversight Director T. Jack Morse for his in-depth presentation. He spoke in opposition to the ordinance amendment proposed by the AdHoc, indicated that if a change must be made he is in favor of the hybrid model, and requested clarification on the Independent Oversight Director's ability to investigate the Noe Rodriguez incident Assistant City Attorney Jonathan Martinez stated the Noe Rodriguez incident is currently being investigated by the Attorney General and due to existing internal policies and procedures, the City is unable to continue its own investigation until the Attorney General's investigation is complete. Chair Carpenter stated he is not in favor of the evisceration of the original ordinance and hopes the Commission can reach a consensus to move the issue forward. ADJOURNMENT-Adjourn the Police Oversight Commission Meeting. MINUTES: Chair Carpenter adjourned the Police Oversight Commission meeting at 8:02 P.M. The next meeting of the Police Oversight Commission is scheduled for October 9, 2025 at 5:00 P.M. Respectfully submitted: l roid Y.Rein ecretary POLICE OVERSIGHT COMMISSION 8 SEPTEMBER 11, 2025 Minutes of the Regular Meeting of the Police Oversight Commission � J October 9, 2025 REGULAR MEETING - 5:00 P.M. CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CALL TO ORDER MINUTES: Chair Carpenter called the meeting to order at 5:03 P.M. ATTENDANCE Commission Members Evangeline Gawronski Amalia Mejia Carlos Perea Nadin Said Danny Vega Vice Chair Gabriel Castillo Laughton Chair Keith Carpenter Staff Members Independent Oversight Director T. Jack Morse Jr. Deputy City Manager Sylvia Vazquez Deputy Chief Roland Andrade Police Commander Jorge Lopez Assistant City Attorney Jonathan Martinez Recording Secretary Abigail Y. Alcala POLICE OVERSIGHT COMMISSION 1 OCTOBER 9, 2025 ROLL CALL MINUTES: Recording Secretary Abigail Y. Alcala conducted roll call. Commissioners Gawronski, Mejia, Perea (arrived at 5:07 P.M.), Said, and Vega, Vice Chair Castillo Laughton, and Chair Carpenter were present. PLEDGE OF ALLEGIANCE MINUTES: Chair Carpenter led the Pledge of Allegiance. PUBLIC COMMENTS—Public comments will be held during the beginning of the meeting for all comments on agenda items. Members of the public may provide comments on any agenda or non-agenda items within the subject matter jurisdiction of the commission. MINUTES:None. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2. MINUTES:At 5:04 P.M., the Consent Calendar was considered. MOTION: Chair Carpenter moved to approve Consent Calendar Item Nos. 1 and 2, seconded by Commissioner Said. The motion carried, 6-0-0-1, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER SAID, COMMISSIONER VEGA, VICE CHAIR CASTILLO LAUGHTON, CHAIR CARPENTER NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER PEREA Status: 6—0 — 0 -1 — Pass 1. Excused Absences Recommended Action: Excuse the absent members. 2. Minutes from the Regular Meetings of September 11, 2025. Recommended Action: Approve minutes. ***END OF CONSENT CALENDAR*** BUSINESS CALENDAR MINUTES:At 5:06 P.M., the Business Calendar was considered. POLICE OVERSIGHT COMMISSION 2 OCTOBER 9, 2025 3. Senate Bill 719 and Santa Ana Police Department Policies 307 & 308 Recommended Action; Receive a presentation on the Santa Ana Police Department's Vehicle Pursuit and Response to Calls policies and provide input for staff consideration. MINUTES: Commander Joe Weber gave a presentation regarding Senate Bill 719 and Santa Ana Police Department Policies 307 and 308. Commissioner Said requested traffic collision statistics from the past three years, asked what the four-hour training for officers includes, and whether it addresses distractions such as phones and laptops to help prevent accidents. She inquired whether there is an internal traffic review board and what measures are in place to assist officers with multiple collisions in improving their driving. Commander Weber stated he does not have current traffic collision statistics, spoke regarding the four-hour training provided to officers and distractions, and explained progressive disciplinary action is used for officers who have multiple collisions and remediate ways to help officers avoid collisions. Deputy Chief Roland Andrade stated the Santa Ana Police Department (SAPD) does not have a traffic review board, explained the levels of review conducted for collision reports, and noted Chief Robert Rodriguez has mandated all sworn officers to complete EVOC training again to help mitigate traffic collisions. Commissioner Mejia requested information on the decision-making process covered during the four-hour training and whether pursuit data can be made available on the Department's website. She inquired about the authorization of pursuits fornonviolent or property crimes such as stolen vehicles or traffic violations, what risk analysis is conducted prior to authorization, the process and training guide to officers' decision-making when initiating a pursuit, the factors leading pursuits to escalate to use of force or deadly force, whether additional training is provided to address language barriers, and what measures SAPD is taking to ensure pursuits do not result in excessive use of force. She requested information on body-worn cameras and in-vehicle cameras used during pursuits, and whether SAPD utilizes Artificial Intelligence (Al) to review body-camera footage. Commander Weber explained the authorization analysis for nonviolent or property crimes, what leads officers to pursue an individual, discretion behind the pursuit, procedures in place to minimize risks among officers and individuals during pursuits and custody, policy for excessive use of force and process if an officer is accused of excessive use, and explained activation on body-worn cameras and equipment. He stated training on languages is not offered and the department does not utilize Al. Deputy Chief Andrade further explained the process behind officers pursuing an individual and ongoing evaluation during pursuits. Commissioner Gawronski asked for clarification regarding officer vehicle training in the rain and the number of freeway pursuits by SAPD. POLICE OVERSIGHT COMMISSION 3 OCTOBER 9, 2025 Commissioner Vega requested traffic collision statistics and clarification regarding Policy 308. Commander Weber spoke regarding vehicle training in the rain, freeway pursuits, and provided clarification regarding Policy 308 regarding traffic laws. Vice Chair Castillo Laughton asked for clarification regarding police officer discretion in vehicle pursuits, who is responsible for reviewing and investigating pursuits, whether the California Highway Patrol (CHP) conducts its own pursuit investigations, the definition of "due regard" in pursuits, and how use of force is applied to end vehicle pursuits. Commander Weber explained discretion regarding vehicle pursuits, process of investigating pursuits, confirmed pursuits are reported to the CHP and stated they do not conduct their own investigation, `do-regard pursuit' definition and practice, and different circumstances justifying use of force in terminating pursuits. Chair Carpenter asked why pursuit reports are provided and what the connection is between CHP and SAPD. He requested clarification regarding the use of force during and after a pursuit. Commander Weber stated reports given to CHP are for statistical purposes and explained use of force during and after a pursuit. Commissioner Perea requested data regarding traffic collisions and traffic pursuits that resulted in a death from 2015 to now, and asked what laws are in place for pursuits happening outside the City's jurisdiction. Commander Weber explained there is no current policy for the department to be involved in outside pursuits unless requested. Commissioner Said asked whether cameras within department vehicles are turned on once sirens are initiated. Commander Weber stated the department vehicles are not equipped with dash cameras. Commissioner Mejia asked whether information is available to assist in decision- making related to use of force or deadly force, and what tools are provided to officers for taking individuals into custody at the termination point of a pursuit. She inquired how often pursuits occur for minor offenses and requested information on the cost of traffic collisions within SAPD. Independent Oversight Director T. Jack Morse Jr. asked how often trivial pursuits occur. Commander Weber explained uses of force are determined on a case-by-case basis. Assistant City Attorney Jonathan Martinez explained the available traffic collision statistics only include settlement costs resulting from traffic collisions. POLICE OVERSIGHT COMMISSION 4 OCTOBER 9, 2025 Deputy Chief Andrade explained different scenarios relating to termination point of pursuits regarding use of force when needed. Commissioner Gawronski asked whether SAPD has their own helicopter to use during pursuits, where these helicopters are held, and how many are available. Deputy Chief Andrade stated SAPD obtains police helicopter services from the Orange County Sheriff's Department, which operates four helicopters, and explained the factors considered when deploying helicopters during pursuits. Commander Weber stated helicopters are held at John Wayne Airport and explained the process behind using air support during pursuits. Vice Chair Castillo Laughton asked whether SAPD collaborates with news station helicopters during pursuits and how the Department coordinates with other agencies if no helicopters are available, and requested data on the use of force employed to end pursuits over the past five years. Commander Weber confirmed SAPD does not collaborate with news agencies during pursuits. Deputy Chief Andrade stated use of force to end pursuits is not common. Chair Carpenter asked regarding the potential effects of not pursuing individuals and requested more information on policies regarding pursuits involving vehicles with children. Commander Weber explained the necessity behind pursuits and the discretionary factors dealing with children within vehicles during pursuits. Vice Chair Castillo Laughton inquired regarding drone use during pursuits and how many drones are to be obtained for the department. Deputy Chief Andrade explained the possible instances drone use could be beneficial and stated the department is looking into how many drones are to be obtained. Commissioner Perea requested clarification regarding the purchase of drones in the military budget proposal. Deputy City Manager Sylvia Vazquez confirmed there has not been any budget approval or proposal presented to City Council regarding drone policies, procedures, and implementations. Commissioner Vega asked whether a warning system could be sent to those within the area of a high-speed pursuit taking place. Deputy Chief Andrade explained sending alerts during pursuits would be difficult due to high-speed pursuits happening so quickly. POLICE OVERSIGHT COMMISSION 5 OCTOBER 9, 2025 MOTION: Vice Chair Castillo Laughton moved to approve the recommended action for Item No. 3, seconded by Commissioner Vega. The motion carried, 7-0, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, COMMISSIONER VEGA, VICE CHAIR CASTILLO LAUGHTON, CHAIR CARPENTER NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7—0 — Pass 4. Police Oversight Commission Bylaws Recommended Action: Approve Police Oversight Commission Bylaws. MINUTES: Deputy City Manager Sylvia Vazquez presented the Bylaws incorporating comments provided by Commissioners in previous meetings. Commissioner Vega asked whether the Police Oversight Director is able to add items to the agenda. Deputy City Manager Vazquez stated the Director is able to add to the agenda after consulting with the City Manager to build an agenda together. Commissioner Mejia requested clarification on the process for consulting with the Police Oversight Director and the City Manager regarding memos to be placed on future agendas. Deputy City Manager Vazquez explained the process behind consultations. Commissioner Castillo Laughton requested a highlighted overview of any significant changes made to the bylaws. Deputy City Manager Vazquez noted a significant change regarding excused absences. Chair Carpenter noted Article 3, Section 1 B was added to the bylaws and asked whether this bylaw applies to all Commissions regarding special meetings, and requested the Appointments and Boards Division 2, Article 2—Section 1, be updated on the City's website to include current Commission information. Deputy City Manager Vazquez explained Article 3, Section 1B was added to allow the Commission to bring a special meeting forward. Assistant City Attorney Martinez further explained other commissions do not have the ability to hold special meetings, but the newly added article provides this Commission to have the ability to do so. POLICE OVERSIGHT COMMISSION 6 OCTOBER 9, 2025 MOTION: Vice Chair Castillo Laughton moved to approve the recommended action for Item No. 4, as amended to consider the bylaws upon ordinance approval, seconded by Commissioner Said. The motion carried, 7-0, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEDIA, COMMISSIONER PEREA, COMMISSIONER SAID, COMMISSIONER VEGA, ViCE CHAiR CASTILLO LAUGHTON, CHAIR CARPENTER NOES: NONE ABSTAIN, NONE ABSENT: NONE Status: 7 —0 — Pass Chair Carpenter requested to reconsider the bylaws upon ordinance approval. ***END OF BUSINESS CALENDAR*** STAFF COMMENTS MINUTES: Deputy City Manager Sylvia Vazquez expressed enthusiasm with the bylaws moving forward and encouraged continuing to bring back data and previously discussed items, and noted the special meeting with City Council regarding the Police Oversight Commission ordinance review work study has not yet been scheduled. Deputy Chief Roland Andrade stated seven recruits recently graduated from the Sheriff's Academy and will be joining SAPD, and invited the Commission to attend SAPD's Trunk-or-Treat event on October 16, 2025. COMMISSIONER COMMENTS MINUTES: Commissioner Gawronski suggested the Commission visit the yard to observe police vehicles involved in pursuits, and thanked everyone for theirhard work and Commander Weber for his presentation. Commissioner Mejia asked whether memos sent to the City Manager within the last few months need to be resent, requested additional data on vehicle pursuits to allow for any recommendations, and suggested the Commission establish email addresses to facilitate communication with community members who wish to contact a Commissioner. Deputy City Manager Sylvia Vazquez explained the process for resending memos and stated general email correspondence should be sent to the Independent Oversight Director to ensure communication is directed to the Commission as a whole. Commissioner Perea requested data from 2010 to 2025 on settlements related to officer complaints, deaths, and injuries, and requested the establishment of a general POLICE OVERSIGHT COMMISSION 7 OCTOBER 9, 2025 email address for the Police Oversight Commission, rather than routing correspondence through the Independent Oversight Director. Deputy City Manager Vazquez explained general communication from the public is to be sent in or done as a public comment. Assistant City Attorney Jonathan Martinez suggested members of the community come speak during public comments or submit e-comments to avoid conflicts of violating the Brown Act. Commissioner Said thanked staff for their work, requested data regarding arrests made under Penal Code 148, asked how many cases the District Attorney is moving forward with, and wished everyone a safe Halloween. Commissioner Vega thanked staff for their hard work and inquired regarding arrests and their effects in relation to Proposition 36. Deputy Chief Roland Andrade stated arrests have been made under Proposition 36, but it is too early to determine the effects to date. Vice Chair Castillo Laughton thanked staff their efforts and the presentations. Chair Carpenter requested previously discussed agenda items be brought to a future meeting, suggested the possibility of adding a whiteboard, and thanked staff for the presentation. ADJOURNMENT -Adjourn the Police Oversight Commission Meeting. MINUTES: Chair Carpenter adjourned the Police Oversight Commission meeting at 6:57 P.M. The next meeting of the Police Oversight Commission is scheduled for November 13, 2025 at 5:00 P.M. Resp 'ctfull ub +tt i bigail Ic Rec r ing Se retary POLICE OVERSIGHT COMMISSION 8 OCTOBER 9, 2025 Minutes of the Regular Meeting of the Police Oversight Commission A1Jr November 13, 2025 REGULAR MEETING - 5:00 P.M. CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CALL TO ORDER MINUTES: Chair Carpenter called the meeting to order at 5:09 P.M. ATTENDANCE Commission Members Evangeline Gawronski Amalia Mejia Carlos Perea Nadin Said Danny Vega Vice Chair Gabriel Castillo Laughton Chair Keith Carpenter Staff Members Independent Oversight Director T. Jack Morse Jr. Deputy City Manager Sylvia Vazquez Deputy Chief Roland Andrade Police Commander Jorge Lopez Assistant City Attorney Jonathan Martinez Recording Secretary Kelly Flores POLICE OVERSIGHT COMMISSION 1 NOVEMBER 13, 2025 ROLL CALL MINUTES: Recording Secretary Kelly Flores conducted roll call. Commissioners Perea (arrived at 5:02 P.M.), Gawronski, Mejia, Said, and Vega, Vice Chair Castillo Laughton, and Chair Carpenter were present. PLEDGE OF ALLEGIANCE MINUTES: Chair Carpenter led the Pledge of Allegiance. Chair Carpenter requested an update regarding accident reports for the past three years, demographics and number of police pursuits, use of force after traffic stops, pursuits that result in death, cost of collisions due to pursuits, use of force to stop pursuits, requested agenda items list, and current complaint list. Assistant City Attorney Jonathan Martinez stated the reports will be provided at the December 8, 2025 meeting and future meetings. Independent Oversight Director T. Jack Morse Jr. confirmed the requests are currently being worked on_ Deputy City Manager Sylvia Vazquez stated the agenda includes the final item from the request list and the Commission will be notified of incoming complaints, which will be brought forward in closed session. PUBLIC COMMENTS—Public comments will be held during the beginning of the meeting for all comments on agenda items. Members of the public may provide comments on any agenda or non-agenda items within the subject matter jurisdiction of the commission. MINUTES:The following speaker addressed the Commission in person: Sandra De Anda spoke regarding ongoing Immigration and Customs Enforcement(ICE) operations within the city, recent incidents involving masked individuals potentially posing as agents, and police interactions with federal agents on public property. The following speaker addressed the Commission via teleconference: Manuel Arreguin spoke regarding not being unable to join a prior Police Oversight Commission meeting and his complaint submitted to the commission. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: t and 2. MINUTES:At 5:20 P.M., the Consent Calendar was considered. POLICE OVERSIGHT COMMISSION 2 NOVEMBER 13, 2025 MOTION: Vice Chair Castillo Laughton moved to approve Consent Calendar Item Nos. 1 and 2, as amended to add Chair Carpenters comments on reconsideration of bylaws to the minutes, seconded by Chair Carpenter. The motion carried, 7-0-0-0, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, COMMISSIONER VEGA, VICE CHAIR CASTILLO LAUGHTON, CHAIR CARPENTER NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7- 0- 0 - 0 — Pass 1. Excused Absences Recommended Action: Excuse the absent members. 2. Minutes from the Regular Meetings of October 09, 2026. Recommended Action: Approve minutes. ***END OF CONSENT CALENDAR*** BUSINESS CALENDAR MINUTES:At 5.22 P.M., the Business Calendar was considered. 3. Santa Ana Police Department Policy 413 Recommended Action: Receive a presentation on the Santa Ana Police Department's Policy 413 Immigration Violations and provide input to staff. MINUTES: Commander Jorge Lopez and Jail Manager Ken Willard gave a presentation regarding Santa Ana Police Department's (SAPD) Policy 413 Immigration Violations. Commissioner Gawronski requested clarification on contract inmates. Jail Administrator Ken Willard explained contract inmates refers to the intergovernmental service agreement with the United States Marshal to receive a per diem number of inmates going to federal court and necessary transportation to/from court. Commissioner Vega asked about procedures for Immigration and Customs Enforcement (ICE) impersonators. Deputy Chief Roland Andrade stated personnel is sent to verify identities when dispatch is unable to confirm government status. POLICE OVERSIGHT COMMISSION 3 NOVEMBER 13, 2025 Vice Chair Castillo Laughton requested clarification on information provided to ICE and raised concerns regarding policy language. Jail Administrator Willard stated only publicly available information is provided. Commissioner Perea asked whether inmate release dates are provided and whether individuals could be held solely for immigration status. Jail Administrator Willard stated release dates are not provided and only individuals with criminal charges are booked. He stated civil immigration detainers are not accepted. Commissioner Perea asked whether SAPD has prepared a policy regarding CA Bill 627 and requested the policy be presented to the Commission once finalized. He requested quarterly reports regarding the frequency of ICE requests for retainers, holds, interviews, the number of police calls for service related to ICE, and a summary of ICE activities in the city. Deputy Chief Andrade stated the SAPD legal advisor reviews and creates training regarding legal updates. Commissioner Said asked whether there is an online system to view current inmates. Jail Administrator Willard stated there is currently no online system. Commissioner Mejia stated the policy language should be reviewed to clearly state limitations in orderto avoid discrepancies and asked whether there was a possibility for inmates to be detained in the Santa Ana Jail due to immigration status. Jail Administrator Willard stated judicial warrants are required and all inmates are in custody for criminal offences. Commissioner Mejia asked for clarification regarding SAPD's ability to manage ICE officer's violent behaviors and asked whether it is possible for information to be accessed by ICE through the Automatic License Plate Recognition (ALPR) system. Deputy Chief Andrade stated SAPD is not documenting criminal behavior as it relates to federal agents but officers can provide contact information for federal agencies if the public would like to submit a complaint. He clarified SAPD does not disclose information to federal agencies for immigration enforcement purposes. Commissioner Mejia asked if detainer requests have increased. Jail Administrator Willard stated detainers and inquires have declined. Chair Carpenter asked whether SAPD would provide rescue aide to ICE agents. Deputy Chief Andrade stated SAPD provides aid to anyone whose life is threatened. POLICE OVERSIGHT COMMISSION 4 NOVEMBER 13, 2025 Commissioner Perea requested a future agenda item regarding abandoned vehicles linked to ICE detentions. Commissioner Mejia recommended policy review regarding ICE interviews and requested clarification. Jail Administrator Willard clarified they inform detainees the ICE interviews are voluntary, and they have a right to refuse. MOTION: Commissioner Mejia moved to have Director further research and investigate the definitions on policy 413.1.1 in regards to criminal violation, seconded by Commissioner Perea. The motion carried, 7-0, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, COMMISSIONER VEGA, VICE CHAIR CASTILLO LAUGHTON, CHAIR CARPENTER NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7 -0 — 0 — 0 — Pass 4. Santa Ana Police Department Policy 429 Recommended Action: Receive a presentation on the Santa Ana Police Department Policy 429 First Amendment Assemblies policy and provide input to staff. MINUTES: Commander Garry Couso gave a presentation regarding Santa Ana Police Department Policy 429 First Amendment Assemblies policy. Vice Chair Castillo Laughton requested information on the effects of police presence on peaceful gatherings, monitoring procedures for police-wary groups, use of a tiered dispersal system, and criteria for the use of protective gear. Commander Couso stated the effects vary by crowd and protective gear decisions are based on monitoring for criminal activity. Deputy Chief Roland Andrade stated each protest is unique and the protocol is often to monitor from a distance without engaging. He stated a dismissal order only occurs when triggered by criminal activity and when a single agitator is identified. He clarified a dismissal order applies to all protesters, including those who are peaceful. Commissioner Mejia asked whether having an amplified device is prohibited due to a Califomia Penal Code and whether it is prohibiting amplified devices in general or at protest. POLICE OVERSIGHT COMMISSION 5 NOVEMBER 13, 2025 Commander Couso cited Santa Ana Municode 10-153 and stated the prohibition varies on intent. Commissioner Mejia requested clarification on required media credentials, seizure of cameras under Section 429.3 (c), protections for media, improvements to amplified announcement devices, and a list of chemical agent ingredients. Commander Couso stated media credentials are typically issued by news organizations for planned events, but verification is not possible during dispersal of events, and seizure of materials occurs when they may contain evidence. He explained SAPD trains officers to support media safety, improvements to amplified devices may be beneficial, and chemical agent ingredient list will be provided. Commissioner Said shared personal observations of Santa Ana Police Department (SAPD) at an organized gathering. Commissioner Perea acknowledged SAPD's progress and requested: actions ensuring media safety at assemblies, clarification regarding on frequency of dismissal orders, information on responses to civil disobedience, documentation of non-lethal devices deployments, and summary reports for each gathering, and number of disciplinary actions for failures to follow demonstrations protocols. Commander Couso stated SAPD maintains a welcoming posture towards media, and dismissal orders are repeated in both English and Spanish. He stated approaches to civil disobedience vary and all non-lethal device uses are documented. Deputy Chief Andrade stated Assembly Bill 48 requires public availability of crowd control reports and these are posted on the City website. Commissioner Perea moved to have Oversight Director provide data of the past 10 to 15 years regarding discipline of officers not following procedure or protocol to public demonstrations, seconded by Commissioner Mejia. Assistant City Attorney Jonathan Martinez clarified the motion exceeds the scope of the item, Motion was dismissed. Chair Carpenter asked whether dispersal orders apply to all individuals present. Commander Couso confirmed they apply to everyone in attendance. Commissioner Vega asked whether the dispersal orders apply citywide or separate protests are handled individually and shared concerns based on past experience with riots. Commander Couso stated each demonstration is treated separately. Vice Chair Castillo Laughton asked whether officers receive bias training and whether the training is re-emphasized before officers respond to protests. POLICE OVERSIGHT COMMISSION 6 NOVEMSER 13, 2025 Commander Couso stated officers are given annual advanced officer training on implicit bias policing and the training is reemphasized daily at roll calls and before critical incidents. Commissioner Mejia expressed concern regarding the bias between different types of demonstrations. 5. Commissioner Requested Item - Submitted by Chair Keith Carpenter Recommended Action: Discuss and Consider Placing an Item on a Future Agenda Regarding Public Legal Rights and Requirements During Police Encounters. MINUTES: Chair Carpenter clarified his item is for SAPD to provide information on citizen requirements during police stops. Independent Oversight Director T. Jack Morse Jr. recommended using an outside constitutional law entity to provide the presentation. Vice Chair Castillo Laughton requested clarification on whether the request is for training or policy adoption. Chair Carpenter stated they are related and agreed with the recommendation. Vice Chair Castillo Laughton recommended having information available on the Commission's website. Chair Carpenter opposed posting information online, stating it is outside the Commission's purview and would defer that decision to the City Attorney. Assistant City Attorney Jonathan Martinez stated the item does not require changes and may proceed to discussion and a vote. He recommended allowing comments before voting. Commissioner Mejia asked for clarification on the requested item. Chair Carpenter stated he is willing to modify his request and change constitutional rights to "know your rights"from constitutional rights. Vice Chair Castillo Laughton recommended training on "Know Your Rights" and publish best practices on the Commission's website. Assistant City Attorney Jonathan Martinez recommended proceeding with discussion and a vote. Commissioner Mejia supported "Know Your Rights" infonnation, but opposed directing public behavior. Commissioner Said supported "Know Your Rights" information, and posting it online, but opposed adopting a policy or giving legal advice. POLICE OVERSIGHT COMMISSION 7 NOVEMBER 13, 2025 Commissioner Perea supported the proposal and suggested a community forum or training at a community center. Chair Carpenter stated commission meetings are open to the public for information and comment and did not support posting information online. Vice Chair Castillo Laughton supported posting information online to maximize impact of the commission and clarified he is riot recommending policy adoption. MOTION: Chair Carpenter moved to approve recommended action for Item No. 5, seconded by Commissioner Said. The motion carried, 6-1, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER PEREA, COMMISSIONER SAID, COMMISSIONER VEGA, VICE CHAIR CASTILLO LAUGHTON, CHAIR CARPENTER NOES: COMMISSIONER MEJIA ABSTAIN: NONE ABSENT: NONE Status: 6— 1 — 0 —0 — Pass ***END OF BUSINESS CALENDAR*** STAFF COMMENTS MINUTES: Deputy City Manager Sylvia Vazquez explained the process for establishing Commissioner email addresses as requested by the Commission. Deputy Chief Roland Andrade announced the Paws and Nuggets event with Chick- Fil-A has been rescheduled due to potential rain during the event, and Pancakes with Santa is taking place in December: COMMISSIONER COMMENTS MINUTES: Commissioner Vega wished everyone a Happy Thanksgiving. Vice Chair Castillo Laughton thanked everyone for their presence and the productive dialog. Commissioner Mejia requested an update regarding the U-Visa, spoke regarding public engagement, and the Commission's goal to help with the community relationship and trust. Deputy City Manager Sylvia Vazquez stated the U-Visa item may return at the December commission meeting. POLICE OVERSIGHT COMMISSION 8 NOVEMBER 13, 2025 Commissioner Said spoke regarding her positive experience attending the Santa Ana Police Department Trunk-or-Treat event, wished everyone a Happy Thanksgiving, and thanked staff for their hard work. Commissioner Perea thanked staff for the presentations and echoed Commissioner Mejia's comments regarding community engagement. Chair Carpenter spoke regarding opportunities for public engagement at neighborhood associations, encouraged the commission to become involved with their neighborhood association, and thanked staff for the information provided. ADJOURNMENT -Adjourn the Police Oversight Commission Meeting. MINUTES: Chair Carpenter adjourned the Police Oversight Commission meeting at 8:35 P.M. The next meeting of the Police Oversight Commission is scheduled for December 11, 2025 at 5:00 P.M. Respectfully submitted: Kelly Flores Recording Secretary POLICE OVERSIGHT COMMISSION 9 NOVEMBER 13, 2025