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Home My WebLink AboutItem 14 - Golf Course Equipment Parks, Recreation, and Community Services .� www.santa-ana.org/parks Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 19, 2026 TOPIC: Golf Course Equipment AGENDA TITLE Amend the Purchase Order to River View Golf Course, LLC for Existing River View Golf Course Equipment in Connection with the River View Golf Course Management Transition (General Fund) RECOMMENDED ACTION Authorize an amendment of the Purchase Order to River View Golf Course, LLC to increase the not to exceed amount by $14,322 for the sales tax associated with the purchase of the existing River View Golf Course equipment for a total of$169,147. GOVERNMENT CODE 484308 APPLIES: Yes DISCUSSION On April 7, 2026, the Santa Ana City Council approved a purchase order in the amount of$154,825 for the purchase of existing River View Golf Course equipment based on the negotiated price between the City and prior operator of the golf course. The City has since learned that the seller is required to include sales tax in this transaction. Therefore, the City is requesting an amendment to the purchase order to increase the amount needed to pay state sales tax. The tax is calculated at 9.25% of the purchase price or $14,322. ENVIRONMENTAL IMPACT The proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Class 1 — Existing Facilities), as the purchase of maintenance equipment involves no expansion of use and supports ongoing operation of an existing public facility. Golf Course Equipment May 19, 2026 Page 2 FISCAL IMPACT Funds are available and budgeted in the following account for the specified year: Fiscal Year Accounting Unit- Fund Accounting Unit, Amount Account # Description Account Description FY 25-26 01113017-66400 General Fund PRCSA-Service $14,322 Enhancement, Machinery & Equipment EXHIBIT(S) 1. River View Golf Course, LLC Purchase Order Submitted By: Hawk Scott, Executive Director of Parks, Recreation, and Community Services Agency Approved By: Alvaro Nunez, City Manager CITY OF SANTA ANA Page: 1 of 2 0PURCHASE ORDER NUMBER FINANCE & MANAGEMENT SERVICES AGENCY 128351 PURCHASING DIVISION SHOW NUMBER ON ALL PACKAGES, INVOICES AND RELATED DOCUMENTS VENDOR DELIVERY DATE F.O.B. DATE 63936 May t.2026 NOT APP-ICABLE 04/20/2026 SOURCE OF QUOTATION FREIGHT TERMS PAYMENT TERMS PREPAID DUE ON RECEIPT Ship TO: CITY OF SANTA ANA Vendor: 63936 20 CIVIC CENTER PLAZA, RM 273 RIVER VIEW GOLF REC & COMM SERVS- ADMIN M-23 SANTA ANA CA 92701 1800 W 22ND ST BIII TO: CITY OF SANTA ANA SANTA ANA CA 92706 ACCOUNTS PAYABLE, M-91 714-543-1115 20 CIVIC CENTER PLAZA RM 326 SANTA ANA CA 92701 Email: ACCOUNTSPAYABLE@SANTA-ANA.ORG BUYER: JACQUES LAM 714-647-5467 JLAM@SANTA-ANA.ORG ITEM QUANTITY UNIT STOCK# DESCRIPTION UNIT COST AMOUNT Invoice by mail PRICING PER FF&E LIST VENDOR'S CONTACT: EMAIL: STEVE@RIVERVIEWGOLF.COM PHONE:714-543-1115 1 1.0000 LOT RIVER VIEW GOLF EQUIPMENT 154,825.0000 154,825.00 Existing golf course equipment CITY OF SANTA ANA CONTACT: CORI LANTZ AT(714)571-4207 EMAIL: CLANTZ@SANTA-ANA.ORG Purchase Order Summary Goods Total: $154,825.00 Order Total: $154,825.00 CONTRACTOR(if applicable for public works projects, GENERAL TERMS AND CITY MANAGER(Pursuant to Ordinance No.NS-3041) CONDITIONS ON THE VENDOR BILLING INSTRUCTIONS: REVERSE SIDE ARE IN- I Invdce the City of Santa Ana at the-Bill To"address above. - - ` ,.. impces must reference the p,r,ase o,der number st—ng n quantities.d—Doors,units and unit pce SS , CITY ATTORNEY 3. Freight charges.when autonzed.shall be prepaid and added to the urvace as a separate item. d OUT OF STATE VENDOR.Cavorn,a s 1w s permit or Certificate of Registration Use Tax.is required to collect W. L � otherwise the city vnll pay direct. r EXECUTIVE DIRECTOR PURCHASING SUPERVISOR 2of2 GENERAL TERMS AND CONDITIONS 1. PAYMENT: a. Payment by City will be processed within thirty (30) days following receipt of proper invoice evidencing work performed and subject to City accounting procedures. b. No additional charge will be paid by the City unless expressly included and itemized herein. 2. DELIVERY: a. Time of delivery;as shown herein,must be adhered to. All goods shall be shipped F.O.B.destination designated by the City. Vendor assumes full responsibility for packing, crafting, marking, transportation and liability for loss and/or damage. b. All transportation charges to be prepaid by Vendor. 3. LATE DELIVERY ASSESSMENT:The Vendor agrees to pay late-delivery assessment for any delay in delivery (except those beyond its reasonable control) beyond the date agreed to and shown in the purchase order or contract in an amount equal to the expenses incurred by the City due to the delay;including but not limited to expenses such as rental of like equipment to fulfill the need while awaiting late delivery, added cost of manpower or other resources or other costs as can be shown to have resulted from delaying receipt of the ordered goods or services. The penalty will be deducted from the amount due to the Vendor under this purchase order. A. INSPECTION: City shall be under no obligation to unpack or inspect the products and/or services. The Vendor shall be responsible for the consequences of negligent manufacture and packing, and for the consequences of negligent handling prior to point where City assumes ownership. The expense of subsequent tests due to failure of goods first offered will be charged against the Vendor. 5. GENERAL GUARANTEE: The Vendor guarantees that a) Vendor owns all rights, title and interest in the products and services and has the legal authority to sell, license or otherwise transfer the right to use to the City; b) the products and services are free from defects in material and workmanship for a minimum period of one (1) year from the date of acceptance by the City, unless otherwise stated as part of the bid; and c)Vendor shall repair or replace all such defective goods F.O.B.destination. 6. INDEMNIFICATION:The Vendor guarantees and agrees to indemnify, defend, and hold harmless the City against any or all loss,liability,damages,demands,claims or costs alleged by third parties arising out of Vendor's performance. This includes defective material and products, faulty work performance, negligent or unlawful acts, and noncompliance with any applicable local,state or federal codes,ordinances,orders or statutes,Including,but not limited to,the Occupational Safety and Health Act (OSHA) and the California Industrial Safety Act. This guarantee is in addition to and not intended as limitation on any other warranty,express or implied. 7. TERMINATION:The City reserves the right to terminate this purchase order or delay delivery of acceptance of any products and/or services ordered without penalty upon thirty(30)days written notice to the Vendor. 8. ASSIGNMENT:Vendor may not assign, transfer,delegate, or subcontract any right, obligation, performance herein without the prior written consent of the City's Purchasing Manager and any such assignment, transfer, delegation or subcontract without the Purchasing Manager's prior written consent shall be considered null and void. 9. DEFAULT: In case of default by the Vendor of any of the conditions of this purchase order,the Vendor agrees that the City may procure the articles or services from other sources and may deduct from the unpaid balance due to the Vendor, or collect against the bond or surety, or may invoice the Vendor for excess costs so paid plus reasonable administrative costs. Prices paid by the City shall be considered the prevailing market price at the time such purchase is made. 10. LAW AND 1URISDICTION:The validity performance and construction of this order shall be governed by the laws of the State of California. Both parties further agree that Orange County California,shall be the venue for any action or proceeding that may be brought or arise out of,In connection with or by reason of this agreement. 11. ADDITIONAL TERMS: No additional term specified in the bid shall be part of the contract unless affirmatively accepted by the City in writing. FF&E List GOLF COURSE Item Application Serial Number Price Toro GroundsMaster 3200 Rough Mower 31901-407862173 $ 10,000.00 Toro ReelMaster 6500 Fairway Mower 03803-80232 $ 2,500.00 Toro Sand Pro Sand Trap Rake 08705-26000217 $ 2,000.00 Toro Multi Pro 1100 Primary Sprayer 41105-70173 $ 1,000.00 Cushman 120OX Maintenance Cart EZGLBAZACK 06393 $ 2,500.00 Cushman 120OX Range Cart EZGLEABACJ3329952 $ 1,500.00 Cushman 120OX Maintenance Cart EZGLEVABACK3406393 $ 2,500.00 Toro Workman Maintenance Cart 07279-312000783 $ 500.00 Cushman Hauler 800 Irrigator Cart 2785565 $ 1,750.00 Toro Workman Maintenance Cart Ful 07279-31000817 $ 300.00 Toro Workman Maintenance Cart(Tony) 07279-312060781 $ 500.00 Toro Workman Maintenance Cart(Eberto) 07253-200000536 $ 2,000.00 Honda Rancher 4WD ATV General Maintenance/Fertilizing 1 HFTE4OE7M4700006 $ 4,000.00 Ryan Greensaire 24 Greens Aerifier 90500951 $ 2,000.00 Toro GreensMaster 3150 Greens Non-0 Parts Machine $ 500.00 Toro GreensMaster 3150 11 Blade Greens Mower 04357-230001824 $ 7,000.00 Toro GreensMaster 3150 Tee Mower 04357-2600DO932 $ 7,000.00 Toro ReelMaster 6500 Fairway Mower 03807-240000317 $ 1,000.00 Taro GroundsMaster 328D Rough Mower 30627-220000277 $ 1,500.00 Simon MP60 60'Aerial Lift Net and Lighting Maintenance 60'Boom Lift D404 $ 2,500.00 Toro ReelMaster 31GOD Green Surrounds and Approaches Mower 03170-314000145 $ 4,000.00 Toro Verticutting Units 5 Units for Toro Reelmaster 6500D 03872-250000321 $ 2,500.00 Massey Ferguson 50EX River Grading Loader/Grader Tractor 585761936 $ 8,000.00 Massey Ferguson 50EX River Grading Loader/Grader Tractor(]DLE) 515752326 $ 2.000.00 John Deere 21OLE Loader/Scraper Tractor T021 OLE885892 $ 20,000.00 John Deere 300 Fairway Implement Tractor T4P3C117953T $ 2,500.00 FMC John Bean Towable Landscape Sprayer $ 250.00 John Deere Blower 3-point Hitch Leaf Blower _ $ 250.00 Toro Walking Rotary Mower Commercial Mower for Clubhouse Turf 22289-407222894 $ 250.00 Mete-R-Matic F15B TopDresser 85417 E02103 $ 4.000.00 Ryan Walking Aerifier Collar Aedfier _ _ $ 500.00 Ryan Sodcutter Sodcufter 544845 $ 500.00 Lily Spreader Towable Fairway Spreader $ 250.00 Ryan Renovaire Towable Tine Fairway Aerifier 544317 $ 2,000.00 Ryan Renovaire Towable Knife Fairway Aerifier $ 250.00 Toro GreensMaster 1000 Walking Greens Mower 04052-210002897 $ 2,500.00 Toro GreensMaster 1000 Walking Greens Mower 04052-210002846 $ _2,200.00 EZ-GO TXT Electric Mechanics Cart 2591292 $ 1,000.00 Turbo Vac Sweeper tees $ 500.00 TrueSurface Vibratory Greens Rollers $ 1,500.00 Neary 500SR SpinlRelief Grinder 563 __ $ 3,000.00 Foley United 3084 A BedKnife Grinder 19A38401035 $ 2,500.00 Schmeiser 4'Cultipacker Tow Behind Cultipacker $ 1,500.00 Schmeiser 8'Cultipacker Tow Behind Cultipacker $ 500.00 Lincoln K1170 Stick Welder AC225 $ 150.00 Ford F800 Dump Truck(off-road only) 1 FDXK84NXFVA19031 $ 2,000.00 In ersolRand Shop Compressor S16101111 $ 500.00 Honda 450OW Portable Generator 5 500.00 ECHO CS355T Chain Saw 12" $ 200.00 ECHO CS303T Chain Saw 12" $ 175.00 ECHO CS450 Chain Saw 18" $ 250.00 ECHO CS600P Chain Saw 28" $ 300.00 ECHO SRM280T String Trimmer _ $ 200.00 TMC TLE33FA String Trimmer 88622 $ 150.00 BigM245G 2-Stroke Hedge Trimmer _ $ 175.00 Rigid R7102 Hand Drill $ 50.00 Drill Press 5 Speed Bench Drill Press $ 50.00 Gordon Metal Detector $ 50.00 Whites PRL-1 Metal Detector $ 50.00 Fimco S ra er ATV Mount Sprayer $ 50.00 MultiQui 4"Trash Pump $ 200.00 FF&E List GOLF COURSE Item Application Serial Number Price MultiQuip 2"Trash Pump $ 100.00 DeWall DCF899 112"3-Speed Impact Driver _ $_ 175.00 Dewalt DCF809 114"Impact Driver $ 75.00 BoosterPac ES5000 Portable 12V Power Supply/Jumper $ 75.00 Napa 85-1250 Battery Charger $ _ 50.00__ Oxygen/Acetylene Gas Plant Weld and Cut Steel $ 150.00 ❑ynaGlo Portable Space Heater $ 100.00 RainBird 70 Irrigation Sprinklers Multiple 1"Brass Impacts Full and Part Circle $ 1,500.00 Monster Mat-Quantity 26 Golf Range Mats purchased new 12/19/2025 $ 10,000.00 MISCELLANEOUS MECHANICS TOOLS R&R Height of Cut Gauges $ 50.00 Toro Special Tools for Toro Mowers $ 200.00 R&R Roller Bearing Puller $ 100.00 Socket Set Extra Large Socket Set $ 50.00 Carlyle/Napa Floor Jack $ 50.00 CART BARNIRANGE Cary-All Il Beverage Cart EG9844-710560 $ 2,500.00 LIV Prosper Lithium Marshall Cart 100Ah $ 1,000.00 LIV Prosper Lithium Staff Cart 60Ah 10060 $ 3,000.00 P2 P213W Range Ball Washer $ 500.00 P2 Picker Plus_ Range Ball Picker $ 1,000.00 Boyce Pressure Washer Cart Pressure Washer T ^� $ 600.00 NIBLICK RESTAURANT Star Broil-O-Dog 8A-175CBA Hot Dog Broiler HB175AI219GO276 $ 1,000.00 True T-23 2 Door Reach-in Cooler 8657982 $ 2,500.00 Arctic Air Model CF133 Commercial Freezer WB13902053 $ 100.00 Ice-O-Matic CIM0836HA Commercial Ice Maker 18051280010333 $ 2,000.00 True TSSU-48-12-ADA Food Prep Table 7835853 $ 1,400.00 Delfield 7048-M Refridgerated Display Case $ 250.00 Supera GIM-23-B-1 Glass-Front Cooler 12193100001 $ 1,000.00 True GDM-23-H2-TSLOI Glass-Front Cooler 10701565 $ 1,200.00 Caravel 195-937 Ice Cream Display Freezer 93252163 $ 100.00 Hobart Model 1612 Meat Slicer 56-808-033 $ 750.00 Cooler Depot 40024-60-HC Beer Keg CoolerlTapper 6190332118060610 $ 1,000.00 CCH YPF1-12C Portable Air Conditioner 11111291-0184-170225 $ 50.00 Desktop PC Touchscreen F&B POS $ 350.00 OFFICEIGOLF SHOP Desktop PC x 3 3 POS PC's with monitors _ _ $ 600.00 ENS 9 Camera Digital Video Security System $ 700.00 Callaway XR 8 Rental Golf Club Sets $ 500.00 Total $ 154.825.00