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Agenda Packet_2026-06-02
City Council Meeting Packet June 2, 2026 REGULAR OPEN MEETING - 5:30 PM CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 1101 Valerie Amezcua Mayor Thai Viet Phan Benjamin Vazquez Councilmember—Ward 1 Councilmember- Ward 2 Jessie Lopez Phil Bacerra Councilmember-Ward 3 Councilmember- Ward 4 Johnathan Ryan Hernandez David Penaloza Councilmember-Ward 5 Mayor Pro Tern-Ward 6 Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Alvaro Nunez Jennifer L. Hall City Attorney City Manager City Clerk In compliance with the Americans with Disabilities Act(ADA), if you need special assistance to participate in this Meeting, ®contact Michael Ortiz,City ADA Program Coordinator,at(714)647-5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.The City Council agenda and supporting documentation can be found on the City's website—www.santa-ana.org/agendas-and-minutes. City Council 1 6/2/2026 CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision -The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate - Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility - Innovation • Transparency Code of Ethics and Conduct- At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: - Integrity• Honesty• Responsibility • Fairness • Accountability• Respect • Efficiency City Council 2 6/2/2026 Members of the public may attend the City Council meeting in-person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS — Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: • MAILING OPTION written communications — Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M-30, Santa Ana, CA 92701. All written communications received via mail two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • SENDING E-MAIL OPTION — Public comments may be sent via email to the City Clerk's office at eComment(a-)santa-ana.orq. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • LIVE VIRTUAL OPTION —As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/m/315965149. To join the Conference Call: Dial (669) 900- 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v)for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller's phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. • IN-PERSON OPTION - Members of the public can provide in-person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in-person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a "Request to Speak" card by 5:45 p.m. for all designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. City Council 3 6/2/2026 The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON-AGENDA ITEMS (GENERAL PUBLIC COMMENT)—You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN-PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 5:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 2. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS—You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN-PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak. TRANSLATION SERVICES - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish-to-English) in addition to those wishing to address the City Council at the podium. La ciudad provee servicios de interpretacion al espanol en las juntas del Consejo. La interpretacion simultanea al espanol se ofrece por medio del use de audifonos y la interpretacion consecutiva (espanol a ingles) tambien esta disponible Para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf(the cloud symbol with the down arrow , ). City Council 4 6/2/2026 CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Thai Viet Phan Benjamin Vazquez Mayor Pro Tern David Penaloza Mayor Valerie Amezcua City Manager Alvaro Nunez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Mayor Pro Tern David Penaloza ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1. Certificate of Recognition presented by Councilmember Lopez to the Orange County Iranian American Chamber of Commerce for Outstanding Contributions to the Iranian American Professionals and Businesses Community 2. Certificates of Recognition presented by Councilmember Vazquez to Carr Intermediate School Track Team for Outstanding Athletic Achievements and Championship Titles STAFF PRESENTATIONS 3. Garden Grove Unified School District Update on the Rosita Elementary Renaming to Palomino Elementary and the Opportunity for the City of Santa Ana to Align and Rename Rosita Park PUBLIC COMMENTS — Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. City Council 5 6/2/2026 I CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 4 through 20 and waive reading of all resolutions and ordinances. 4. Excused Absences Department(s): City Clerk's Office Recommended Action: Excuse the absent members. 5. Minutes from the Regular Meetings of May 5, 2026 and May 19, 2026 Department(s): City Clerk's Office Recommended Action: Approve minutes. 6. Appoint Kimberly Sanchez Flores Nominated by Councilmember Bacerra as the Ward 4 Representative to the Measure X Oversight Committee for a Partial Term Expiring December 8, 2026 Department(s): City Clerk's Office Recommended Action: Appoint Kimberly Sanchez Flores to the Measure X Oversight Committee as the Ward 4 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2-326(a), requires five affirmative votes) 7. Fiscal Year 2025-26 Third Quarter Budget Report and Proposed Appropriation Adjustments Department(s): Finance and Management Services Recommended Action: 1. Receive and file the Fiscal Year 2025-26 Third Quarter Budget Update. 2. Approve the recommended appropriation adjustments. (Requires five affirmative votes) 8. Recognition of$47,374.75 of Revenue for Certain Unclaimed Monies from Various City Funds (General Fund) Department(s): Finance and Management Services Recommended Action: Approve the recognition of$47,374.75 of revenue in the General Fund for certain unclaimed deposits, as allowed by state law. City Council 6 6/2/2026 9. Citywide Purchase Order Contract with Grainger, Inc. for Maintenance, Repair, and Operational Supplies (Specification No. 20-001) (Specification No. 25-048) (General Fund and Non-General Fund) Department(s): Finance and Management Services Recommended Action: Amend the Citywide purchase order contract with Grainger, Inc. for maintenance, repair, and operational supplied by increasing the contract amount by $475,000, for a revised estimated annual amount of$500,000 for the remaining contract term expiring March 31, 2029, for a revised total amount not to exceed $2,075,000. 10. Purchase Order Contract with Veritiv Operating Company for Reprographic Paper and Envelopes (Specification No. 26-062) (General Fund and Non-General Fund) Department(s): Finance and Management Services Recommended Action: Award purchase order contract to Veritiv Operating Company for reprographic paper and envelopes for a one (1)-year term in an amount of$107,000 beginning June 2, 2026 and expiring June 1, 2027, with provisions for three (3), one (1)-year renewal options, in a total amount not to exceed $428,000. 11. Purchase Order to Hewlett Packard Enterprise Company for an HPE Server and Controllers (Specification No. 26-071) (Non-General Fund) Department(s): Information Technology Recommended Action: Authorize a Purchase Order to Hewlett Packard Enterprise Company for an HPE Server and Controllers in an amount not to exceed $139,585. 12. Purchase Order Contract to CDW Government LLC for VMware Subscription (Specification No. 26-070) (Non-General Fund) Department(s): Information Technology Recommended Action: Award purchase order contract to CDW Government LLC for VMware Subscription for a three-year term in an annual amount of$51,952, for a term beginning April 20, 2026 and expiring April 19, 2029, in a total amount not to exceed $155,856. 13. Agreement with Community SeniorServ, Inc. dba Meals on Wheels Orange County for the Senior Meals Program (Specification No. 26-072) (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Community SeniorServ, Inc. dba Meals on Wheels Orange County for the Senior Meals Program in an amount of$90,300 for base services (Home Delivered Meals City Council 7 6/2/2026 and Lunch Cafe Programs) and $9,700 for additional as needed services, in an amount not to exceed $100,000, for a term beginning July 1, 2026 and expiring June 30, 2027 (Agreement No. A-2026-XXX). 14. Agreement with Pyro Spectaculars, Inc. for a Pyrotechnics and Fireworks Show for the 4th of July Celebration Event (Specification No. 26-069) (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Pyro Spectaculars, Inc. to provide a pyrotechnics and fireworks show for the 4th of July Celebration Event, in an amount not to exceed $34,815 for a term beginning June 2, 2026 and expiring July 30, 2026 (Agreement No. 2026-XXX). 15. Agreement with County of Orange for Animal Care Services Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with the County of Orange for animal care services for a five-year term beginning May 31, 2026 through May 30, 2031 in an estimated total amount not to exceed $21,193,695 (Agreement No. A-2026-XXX). 16. Agreement with LAZ Parking California, LLC for Parking Enforcement Services (Specification No. 26-022) (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with LAZ Parking California, LLC to provide parking enforcement services in an amount not to exceed $980,000 for a term beginning July 1, 2026 and expiring June 30, 2027, with provisions for four, one-year extensions (Agreement No. A-2026-XXX). 17. Award of a One-Year Service Agreement to Ocean Blue Environmental Services, Inc. and to United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services for an Annual Amount Not to Exceed $550,000 per Agreement with Provisions for Four (4) One-Year Extensions of each Agreement for a total amount of$5,500,000 (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve and authorize the City Manager to execute an agreement with Ocean Blue Environmental Services, Inc. to provide Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services for an annual amount not to exceed $550,000 for a one-year term beginning June 2, 2026, and expiring on June 1, 2027, with provisions for four (4) one-year extensions for a total amount of$2,750,000 (Agreement No. A-2026-XXX). 2. Approve and authorize the City Manager to execute an agreement with United Storm Water, Inc. to provide Spill Response, Hazardous Waste Disposal, and Storm City Council 8 6/2/2026 Drain Facility Maintenance Services for an annual amount not to exceed $550,000 for a one-year term beginning June 2, 2026, and expiring on June 1, 2027, with provisions for four (4) one-year extensions for a total amount of$2,750,000 (Agreement No. A-2026-XXX). 18. Resolutions to Maintain Measure M2 Funding for the FY 2026-27 Eligibility Cycle Per the Orange County Transportation Authority Measure M2 Eligibility Guidelines (Non- General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a Resolution confirming the status and update of the Pavement Management Plan per Orange County Transportation Authority 2026-27 Measure M2 eligibility requirements. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE STATUS AND UPDATE OF THE PAVEMENT MANAGEMENT PLAN FOR THE MEASURE M2 PROGRAM 2. Adopt a Resolution confirming the status and update of the City's 2026 Local Signal Synchronization Plan to maintain eligibility for Measure M2 Program funding. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE UPDATE OF THE LOCAL SIGNAL SYNCHRONIZATION PLAN FOR THE MEASURE M (M2) PROGRAM 19. Resolution to Maintain Eligibility for the Fiscal Year 2026-27 Senate Bill 1 Local Streets and Roads, Road Repair and Accountability Act Funding Program (Non- General Fund) Department(s): Public Works Agency Recommended Action: Adopt a Resolution affirming the Fiscal Year 2026-27 Senate Bill 1 projects list and anticipated Road Maintenance and Rehabilitation Account funding in the amount of$8,847,550, to be submitted to the California Transportation Commission for budgeting the Fiscal Year 2026-27 Capital Improvement Program and maintaining eligibility for Road Repair and Accountability Act funding. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2026-27 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 20. November 3, 2026 General Municipal Election Department(s): City Clerk's Office Recommended Action: 1. Approve resolution calling and giving notice of the November 3, 2026 General Municipal Election to be held in the City of Santa Ana for the election of certain officers; City Council 9 6/2/2026 RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CALLING FOR AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026, FOR THE ELECTION OF CERTAIN OFFICERS AS PROVIDED BY THE PROVISIONS OF ARTICLE XII OF THE CHARTER OF THE CITY OF SANTA ANA 2. Approve resolution requesting the Orange County Board of Supervisors to consolidate the November 3, 2026 General Municipal Election with the Statewide General Election; and RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF ORANGE TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 3, 2026, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THAT DATE PURSUANT TO SECTION 10403 AND 10418 OF THE ELECTIONS CODE 3. Approve a resolution adopting regulations for candidate statements. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026 **END OF CONSENT CALENDAR** I BUSINESS CALENDAR 21. Implementation of Brown Act Changes Pursuant to SB 707 Including Adoption of a Disruption Policy for Telephonic or Internet Service, Proposed Changes to the City Council's Rules and Procedures Resolution and Teleconferencing Policy, and Outreach Efforts to Encourage Participation in City Council Meetings Department(s): City Clerk's Office Recommended Action: 1. Receive and file information on Senate Bill (SB) 707 regarding changes to the Ralph M. Brown Act (Brown Act); and 2. Adopt a resolution amending the Council Rules and Procedures to add provisions addressing disruptions to telephonic or internet service and use of signs at City Council meetings, as well as clarifying public comment, presentation, and translation procedures; and RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING THE COUNCIL RULES AND PROCEDURES TO ADD PROVISIONS ADDRESSING DISRUPTIONS TO TELEPHONIC OR INTERNET SERVICE CONSISTENT WITH SENATE BILL 707 City Council 10 6/2/2026 ("SB 707")AND RULES FOR SIGNS AT COUNCIL MEETINGS, CLARIFY PUBLIC COMMENT, PRESENTATION, AND TRANSLATION PROCEDURES, AND REPEALING RESOLUTION NO. 2025-004 3. Adopt a resolution approving a revised Teleconferencing Policy; and RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING A REVISED TELECONFERENCING POLICY 4. Approve outreach efforts to encourage participation in City Council meetings pursuant to Government Code §54953.4. **END OF BUSINESS CALENDAR** I PUBLIC HEARINGS PUBLIC COMMENTS — Members of the public may address the City Council on each of the Public Hearing items. 22. Public Hearing —Tax Equity Fiscal Responsibility Act Hearing for Orange County School of the Arts and The Legacy Fund Legal Notice published in the OC Register on May 22, 2026. Department(s): Community Development Agency Recommended Action: 1. Conduct a Tax Equity and Financial Responsibility Act Resolution Hearing in consideration of the issuance of tax-exempt bond financing ("Bonds") by the California Enterprise Development Authority ("CEDA") for Orange County School of the Arts ("OCSA") and The Legacy Fund (together the "Borrower"), both California nonprofit public benefit corporation and organizations described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, to loan the proceeds of the Bonds to Legacy and OCSA pursuant to one or more loan agreements to: (a) refinance the outstanding amount of the CEDA 2016 Tax-Exempt Loan in an amount not expected to exceed $31,000,000 (as defined below); (b) refinance a taxable loan in an amount not expected to exceed $9,000,000, the proceeds of which were utilized to finance a working capital deficit of OCSA (occurring at the OCSA Locations as detailed below); and (c) finance capital educational facilities including equipment to be located at the OCSA Locations in an amount not expected to exceed $6,000,000. 2. Adopt a resolution approving the issuance of revenue bonds by the CEDA in an amount not to exceed $46,000,000. RESOLUTION NO. 2026-XXX entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE ISSUANCE BY THE CALIFORNIA ENTERPRISE DEVELOPMENT AUTHORITY OF TAX EXEMPT OBLIGATIONS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $46,000,000 FOR THE PURPOSE OF FINANCING AND REFINANCING THE ACQUISITION OF LAND AND City Council 11 6/2/2026 IMPROVEMENTS, CONSTRUCTION, AND ACQUISITION OF EQUIPMENT FOR ORANGE COUNTY SCHOOL OF ARTS AND THE LEGACY FUND 23. Public Hearing - Ordinance to Adopt the Fiscal Year 2026-27 Budget, Resolution for Changes to the City's Basic Classification and Compensation Plan, Uniform Schedule of Miscellaneous Fees, Seven-Year Capital Improvement Program, and the City's Annual Update to Comply with AB2561 Legal notice published in the OC Reporter on May 20 and May 27, 2026. Department(s): Finance and Management Services Recommended Action: 1. Approve the introduction and first reading of an Ordinance to adopt the budget for Fiscal Year 2026-27, which begins on July 1, 2026, and ends on June 30, 2027. (Requires five affirmative votes) UNCODIFIED ORDINANCE NO. NS-XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2026 2. Adopt a Resolution to effect certain changes to the City's basic classification and compensation plan. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY'S CLASSIFICATION AND COMPENSATION PLAN 3. Adopt a resolution establishing a Uniform Schedule of Miscellaneous Fees for Fiscal Year 2026-27. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A UNIFORM SCHEDULE OF MISCELLANEOUS FEES FOR FISCAL YEAR 2026-2027 4. Adopt the Seven-Year Capital Improvement Program (CIP) beginning FY2026-27 through FY2032-33, as required by the Orange County Transportation Authority (OCTA)for Measure M2 eligibility. 5. Deposit $1,500,000 into the Section 115 Pension Trust Fund as part of the City's Pension Debt Strategy. **END OF PUBLIC HEARINGS** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. City Council 12 6/2/2026 ADJOURNMENT—Adjourn the City Council meeting. Future Items 1. Public Hearing: Think Together Mixed-Use Development 2. Public Hearing: Watermarke Sandpointe 3. Public Hearing: 2100 W. Alton Ave. Residential Development POSTING STATEMENT: On May 26, 2026, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa-ana.org/agendas-and-minutes. City Council 13 6/2/2026 DRAFT Minutes of the Regular Meeting of the City Council City of Santa Ana, California I,�.Y 'v 0 May 5, 2026 CLOSED SESSION MEETING - 4:00 P.M. REGULAR OPEN MEETING - 5:30 P.M. (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CLOSED SESSION CALL TO ORDER MINUTES: MayorAmezcua called the Closed Session meeting to order at 4:14 P.M. ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Thai Viet Phan Benjamin Vazquez Mayor Pro Tern David Penaloza Mayor Valerie Amezcua City Manager Alvaro Nunez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall CITY COUNCIL 1 MAY 5, 9096 City Council 5 - 1 6/2/2026 ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Lopez, Phan, and Vazquez, Mayor Pro Tem Penaloza, and Mayor Amezcua were present. Councilmembers Bacerra and Hernandez joined during Closed Session. ADDITIONS\DELETIONS TO CLOSED SESSION MINUTES: None. PUBLIC COMMENTS-- Members of the public may address the City Council on Closed Session items. MINUTES: None. RECESS — City Council will recess to Closed Session for the purpose of conducting regular City business. MINUTES: MayorAmezcua recessed to considerthe Closed Session items at 4:15 P.M. CLOSED SESSION ITEMS—The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Peter Brown Employee Organizations: 1. Service Employees International Union, Part-Time Non-Civil Service Employees Unit (SEIU-PTNCS) 2. Police Officers Association (POA) 2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Lori Schnaider Employee Organizations: 1. Confidential Association of Santa Ana (CASA) 2. Santa Ana Middle Management / Administrative Management Association (SAMA) 3. Santa Ana Police Management Association (PMA) 4. Seasonal Part-Time Employees CITY COUNCIL 2 MAY 5, 2026 City Council 5 - 2 6/2/2026 3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. Rita Ramirez v. City of Santa Ana, Orange County Superior Court Case No. 30-2022-01287702 B. Javier Flores v. City of Santa Ana, et al., Orange County Superior Court Case No. 30-2024-01395292-CU-PA-WJC 4. CONFERENCE WITH LEGAL COUNSEL— POTENTIAL INITIATION OF LITIGATION pursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9: Two (2) cases RECONVENE—City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER MINUTES: MayorAmezcua reconvened the City Council Meeting to order at 6:00 P.M. ATTENDANCE Councilmembers Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Thai Viet Phan Benjamin Vazquez Mayor Pro Tern David Penaloza Mayor Valerie Amezcua City Manager Alvaro Nunez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Bacerra, Hernandez, Lopez, Phan, and Vazquez, Mayor Pro Tem Penaloza, and Mayor Amezcua were present. PLEDGE OF ALLEGIANCE Gloria Alvarado WORDS OF INSPIRATION Rajan Zed, Universal Society of Hinduism ADDITIONS\DELETIONS TO THE AGENDA MINUTES: Mayor Amezcua spoke regarding the Coach Royal situation, the status of the petitions, and the City's role in the situation. CITY COUNCIL 3 MAY 5, 9096 City Council 5 - 3 6/2/2026 CEREMONIAL PRESENTATIONS AGENDA ITEM NO. 4 OUT OF ORDER 4. Certificate of Recognition presented by Councilmember Lopez Recognizing Airborne System for their Outstanding Contribution to the Successful Landing of Artemis II Orion Capsule MINUTES: Councilmember Lopez presented a certificate of recognition to Airborne System for their outstanding contribution to the successful landing of Artemis ll Orion Capsule. 1. Certificates of Recognition presented by Mayor Amezcua Recognizing Santa Ana's Annual Youth Poster Contest Winners MINUTES: Mayor Amezcua presented certificates of recognition to Santa Ana's Annual Youth Poster Contest winners. 2. Certificates of Recognition presented by Mayor Pro Tern Penaloza Recognizing Isaac Alegria and Christian Cuatlayotl for Outstanding Academic Achievements MINUTES: Mayor Pro Tem Penaloza presented certificates of recognition to Isaac Alegria and Christian Cuatlayotl for outstanding academic achievements. 3. Proclamation presented by Councilmember Bacerra to Orange County Fire Authority and Parks and Recreation Department declaring May 2026 as Drowning Prevention Month MINUTES: Councilmember Bacerra presented a proclamation to Orange County Fire Authority and Parks and Recreation Department declaring May 2026 as Drowning Prevention Month. 4. AGENDA ITEM NO. 4 WAS MOVED OUT ORDER AND HEARD PRIOR TO AGENDA ITEM NO. 1 5. Proclamation presented by Councilmember Vazquez to Southern California Coalition for Occupational Safety & Health Recognizing April 28 as Workers' Memorial Day MINUTES: Councilmember Vazquez presented a proclamation to Southern California Coalition for Occupational Safety & Health recognizing April 28 as Workers'Memorial Day. CITY COUNCIL 4 MAY 5, 9096 City Council 5 - 4 6/2/2026 STAFF PRESENTATIONS 6. Economic Development Presentation MINUTES: Community Development Director Michael Garcia provided a presentation regarding the City's Economic Development Division. Councilmember Bacerra inquired regarding the Hotel Feasibility study, suggested looking into improvements to existing hotels, looking into bringing in more hotels to the City, and incentives to attract people and more revenue to the City. Director Garcia explained the Hotel Feasibility timeline. Councilmember Lopez spoke in support of the initiatives for vacant lands and diversifying businesses throughout the City. Councilmember Vazquez thanked staff for the presentation and their hard work. Mayor Amezcua echoed Councilmember Lopez's comments regarding vacant properties. CLOSED SESSION REPORT—The City Attorney will report on any action(s)from Closed Session. MINUTES: City Attorney Sonia Carvalho reported Council action by a vote of 6-0 (Councilmember Hernandez absent) regarding Closed Session Agenda Item No. 3B to settle the case for$60,000. Councilmember Phan announced her recusal regarding Closed Session Agenda Item No. 4. PUBLIC COMMENTS--Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items. MINUTES: City Clerk Jennifer L. Hall reported out the summary of email comments received (14)Agenda Item No. 10, three (3)Agenda Item No. 11, (11) Agenda Item No. 28, (14) Agenda Item No. 29, six (6) Agenda Item No. 30, and six (6) non-agenda comments. The following speakers addressed City Council in-person: 1. Nancy Robles spoke in support ofAgenda Item No. 28 and spoke regarding Agenda Item No. 30 against furloughs. 2. Jared Lindo requested a park at Washington Square Neighborhood. 3. Ed Murashie spoke in support of Agenda Item No. 29 and the Historic Resources Commission. CITY COUNCIL 5 MAY 5, 9096 City Council 5 - 5 6/2/2026 4. Nina Jirik requested a park at Washington Square Neighborhood. 5. Alyssa Arney requested a park at Washington Square Neighborhood. 6. Jeff Dolle requested a park at Washington Square Neighborhood. 7. Nicole Gee requested a park at Washington Square Neighborhood and spoke regarding the benefits of a park. 8. Tracy Simons requested a park at Washington Square Neighborhood. 9. Sue Palik voiced concerns regarding Harvey Milk Day. 10.Johan Lopez spoke regarding affordable dental care in the City. 11. Victor Bermejo spoke regarding Commissioner vacancies within the Arts and Culture Commission. 12. Giovanni Chavez spoke regarding Agenda Item No. 28 and in support of the ordinance. 13.Miguel Martinez spoke regarding Agenda Item No. 28 and in support of the ordinance. 14.Jorge Rodriguez spoke regarding Agenda Item No. 28 and in support of the ordinance. 15.Jose Perez spoke regarding Agenda Item No. 28 and in support of the ordinance. 16. Carlos Camacho spoke regarding Agenda Item No. 28 17.Beth Thomas requested a park at Washington Square Neighborhood. 18.Alicia Rojas spoke in support of Agenda Item Nos. 10 and 29. 19.Shawn Verdin requested a park at Washington Square Neighborhood and spoke regarding the benefits of a park. 20.Isuri Ramos spoke in support of Agenda Item Nos. 10, 28, and 29, budget decisions, and requested a park at Washington Square. 21. Carl Benninger spoke regarding the Orange County Soccer Club game at the City's stadium on May 23, 2026, ComLink awards taking placing on June 25, 2026, and Agenda Item No. 30. 22.Dale Helvig spoke regarding the celebration of Constitution Day on May 17, 2026. CITY COUNCIL 6 MAY 5, 9096 City Council 5 - 6 6/2/2026 The following speakers addressed City Council via teleconference: 23. Victor Mendez spoke regarding vacant property activations throughout the City. 24. Courtney Carranza spoke in opposition to Agenda Item No. 28. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 7 through 26 and waive reading of all resolutions and ordinances. MINUTES:At 8:18 P.M., the Consent Calendar was considered. Councilmember Hernandez announced a "No"vote on Agenda Item No. 24. Councilmember Phan recused herself from Agenda Item No. 24 as the listed entity, City of Anaheim, is a client of her employer, Rutan and Tucker. Councilmember Lopez pulled Agenda Item No. 10 for separate discussion and consideration Mayor Amezcua pulled Agenda Item No. 25 for separate discussion and consideration. MOTION: Councilmember Hernandez moved to approve Consent Calendar Item Nos. 7 through 26 with the exception of Agenda Item Nos. 10 and 25, seconded by Mayor Amezcua. The motion carried, 7-0, by the following roll call vote AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7—0 — Pass 7. Excused Absences Department(s): City Clerk's Office Recommended Action: Excuse the absent members. CITY COUNCIL 7 MAY 5, 9096 City Council 5 - 7 6/2/2026 8. Minutes from the Regular Meeting of April 21, 2026 Department(s): City Clerk's Office Recommended Action: Approve minutes. 9. Minutes from the Regular Meetings of the Parks, Recreation, and Community Services Commission on October 23, 2025, January 22, 2026, and February 26, 2026; the Special Meeting of the Parks, Recreation, and Community Services Commission on December 4, 2025; the Regular Meetings of the Youth Commission on November 17, 2025 and December 15, 2025; the Special Meetings of the Youth Commission on January 26, 2026 and February 23, 2026; the Special Meetings of the Personnel Board on January 23, 2025, March 6, 2025, May 28, 2025, June 25, 2025, August 14, 2025, and August 18, 2025; the Regular Meeting of the Planning Commission on April 13, 2026; and the Regular Meetings of the Police Oversight Commission on August 14, 2025, September 11, 2025, October 9, 2025, November 13, 2025, December 11, 2025, January 8, 2026, February 12, 2026, and March 12, 2026 Department(s): City Clerk's Office Recommended Action: Receive and file. AGENDA ITEM NO. 10 PULLED FOR SEPARATE DISCUSSION AND CONSIDERATION 10.Public Art and Preservation Policy Department(s): Community Development Agency Recommended Action: Receive and file the Public Art and Preservation Policy. MINUTES: Councilmember Lopez thanked staff, the community, artists, and the Arts and Culture Commission for their advocacy regarding the item, voiced concerns regarding the Public Art Trust Fund, requested a proposal on funding for public art policy, recognized the Historic Preservation Framework as a tool, and spoke in support of the item. Councilmember Hernandez thanked staff and community artists for their advocacy on the item and spoke in support of the item. Councilmember Bacerra thanked former Arts and Culture Commissioner, Robin McNair, for their advocacy on creating the Arts and Culture Master Plan and staff for their work. CITY COUNCIL 8 MAY 5, 9096 City Council 5 - 8 6/2/2026 MOTION: Councilmember Lopez moved to approve the recommended action for Agenda item No. 10, seconded by Mayor Amezcua. The motion carried, 7-0, by the following roll call vote AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7— 0 — Pass 11.2025 Travel Santa Ana Annual Report Department(s): Community Development Agency Recommended Action: Receive and file. 12.Select Locally Preferred Alternative for the First Street Multimodal Boulevard Study Department(s): Public Works Agency Recommended Action: Select Option 2 — Enhanced Bicycle and Pedestrian Zone Concept as the Locally Preferred Alternative for the First Street Multimodal Boulevard Study and direct staff to advance this concept into final engineering and design. 13.Quarterly Report of Contracts up to $50,000 for Non-Public Works and up to $500,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts entered into between January 1, 2026 to March 31, 2026. 14.Purchase Order Contract to Staples Contract & Commercial, Inc. for Office Supplies (Specification No. 26-054) (General Fund) Department(s): Finance and Management Services Recommended Action: Award Purchase Order Contract to Staples Contract & Commercial, Inc. for a 19-month term beginning on May 5, 2026 and expiring December 31, 2027, in a total amount not to exceed $175,000. CITY COUNCIL 9 MAY 5, 9096 City Council 5 - 9 6/2/2026 15.Agreement with CSG Forte Payments, Inc. for an Online Payment Services System for Accela, the City's Enterprise Land Management System (Specification No. 26-042) (General Fund) Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute a payment processing agreement with CSG Forte Payments, Inc. (CSG Forte) to provide online payment services integrated with the Accela Civic Platform in an amount of $203,464, for a term beginning May 5, 2026 and expiring May 4, 2027, with provisions for four (4), one (1) year extensions in a total amount not to exceed $1,017,317 (Agreement No. A-2026-055). 16.Purchase Order Contract with Simpler Systems Inc. for Simpler Platform Maintenance & Licenses (Specification No. 26-055) (Non-General Fund) Department(s): Information Technology Recommended Action: Award Purchase Order Contract to Simpler Systems, Inc. for Simpler Platform Maintenance and Licenses, in an amount not to exceed $120,000, for a term beginning July 1, 2026 and expiring June 30, 2031. 17.Historic Property Preservation Agreements for the Properties Located at 2117 N. Greenleaf Street and 2214 N. Westwood Avenue Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager or designee to execute the attached Mills Act agreements with the below-referenced property owners for the identified structures (Agreements Nos. A-2026-056 and A-2026-057). Includes determination that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption/Environmental Review Nos. 2026-13 and 2026-12 will be filed for the projects. Table 1: Mills Act Agreements Approved by the Historic Resources Commission (HRC) Historic Property Owner Property Address/House Vote by Preservation HRC Agreement No. Travis Beck Allen-Walter 7:0:1:0 and Charles Reuben 2117 N. (Commissi Allen-Walter, Co- 2026-2 Greenleaf Street oner Trustees, or their Almendral successors in Trust, abstaining) CITY COUNCIL 10 MAY 5, 2096 City Council 5 — 10 6/2/2026 under the Travis and Charles Allen-Walter Revocable Living Trust Michael Atkinson and Steve Doughty, as Commissi o ( 2214 N. Com Trustees of the Patricia Atkinson 2026-1 Westwood oner Avenue Almendral Revocable Living Trust, abstaining) dated July 28, 2025 18.Purchase Order Contract to Superior Pavement Markings LLC for On-Call Roadway Sign and Striping Maintenance, Repair, and Installation (Spec No. 26-025) (General Fund and Non-General Fund) Department(s): Public Works Agency Recommended Action: Award a Purchase Order Contract to Superior Pavement Markings LLC for on-call roadway sign and striping maintenance, repair, and installation for a one-year term beginning July 1, 2026 and expiring June 30, 2027, with an annual average budget of $643,000 with provisions for two, one-year renewal options, in a total amount not to exceed $1,929,000. 19.First Amendment to the Agreement with Landscape West Management Services, Inc. for Median Landscaping, Right of Way, and Quality of Life Team Debris Removal Services (General Fund and Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a First Amendment to the agreement with Landscape West Management Services, Inc. and increase the annual compensation by $500,000, to provide homeless debris removal services as part of the existing scope for the Median and Right of Way Landscaping Maintenance Services agreement in an amount not to exceed $11,370,000 for the remaining term expiring June 30, 2028 and renewal options (Agreement No. A- 2026-058). 20.Grant of Easements to Southern California Edison for the Purpose of Implementing the Charge Ready Transport Program Provision to Provide Electrical Power to Electric Vehicle Charging Stations at the Santa Ana Corporate Yard and Santa Ana Regional Transportation Center Department(s): Public Works Agency Recommended Action: 1. Authorize City Manager to execute a grant of easement and right of way to Southern California Edison for the purpose of implementing the Charge Ready Transport Program provision to provide electrical power to vehicle charging stations at the Santa Ana Corporate Yard (Agreement No. A-2026-059). CITY COUNCIL 11 MAY 5, 2026 City Council 5 — 11 6/2/2026 2. Authorize City Manager to execute a grant of easement and right of way to Southern California Edison for the purpose of the Charge Ready Transport Program provision to provide electrical power to vehicle charging stations at the Santa Ana Regional Transportation Center (Agreement No. A-2026-060). 21.Amendment to the Agreement with Bernards Bros, Inc. for Construction Management at Risk Services for the State Building and Plaza Demolition Project, Land Transfer Agreement with County of Orange to Acquire Plaza of the Fountains Parcel, and Granting a Future Access Easement to the County on Said Parcel (Project No. 24-9002) (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute an amendment to the agreement with Bernards Bros, Inc. to provide Construction Management at Risk services for the State Building Demolition project in the amount of $839,160, with $83,916 for unforeseen conditions, for a total amount of $923,076 and a new total contract value of $1,773,076, for a two-year term beginning May 5, 2026, and expiring May 4, 2028, with an option for two, one-year extensions (Agreement No. A-2026-061). 2. Authorize the City Manager to execute a Land Transfer Agreement between the City of Santa Ana and the County of Orange, a political subdivision of the State of California, for transfer of the Plaza of the Fountains parcel in the Civic Center (Agreement No. A-2026-062). 3. Authorize the City Manager to execute an easement deed to convey access rights to the County of Orange over the Plaza of the Fountains parcel. 22.Approve Appropriations Adjustments and a CIP Amendment, and Agreements with Mark Thomas, Southern California Regional Rail Authority (SCRRA), the U.S. Department of Transportation, and Caltrans for Design Phase Services and Grant Funding for the Santa Ana Boulevard Grade Separation Project (No. 26-6718) (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Transit and Intercity Rail Capital Program (TIRCP) grant funding in the amount of $7,000,000 into the Select Street Construction, State Grant-Direct revenue account (05917660- 52025) and appropriate the same amount into the Select Street Construction, Improvements Other Than Building expenditure account (05917660- 66220). (Requires five affirmative votes) CITY COUNCIL 12 MAY 5, 2026 City Council 5 — 12 6/2/2026 2. Approve an appropriation adjustment recognizing $134,176 in prior-year fund balance in the Transit Zoning Code, Prior Year Carry Forward revenue account and appropriate the same amount into the Transit Zoning Code, Improvements Other Than Buildings expenditure account. (Requires five affirmative votes) 3. Approve an appropriation adjustment recognizing $90,742 in prior-year fund balance in the Local Drainage Area Fees— IV, Prior Year Carry Forward revenue account and appropriate the same amount into the Local Drainage Area Fees— IV, Improvements Other Than Buildings expenditure account. (Requires five affirmative votes) 4. Approve an amendment to the Fiscal Year 2025-2026 Capital Improvement Program to include TIRCP grant funding in the amount of $7,000,000, Local Drainage Area Fees — IV in the amount of $90,742 and Transit Zoning Code funding in the amount of $134,176 for the inclusion of Santa Ana Boulevard Grade Separation Project. (Project No. 26-6718) 5. Authorize the City Manager to execute an agreement with Mark Thomas & Company, Inc. to provide Professional Design Phase Services in an amount not- to-exceed $6,859,918, which includes$6,471,318 in Design costs and $388,600 for unanticipated or unforeseen work, for a three-year term beginning May 5, 2026 and expiring May 4, 2029, with provisions for two, one-year extensions (Agreement No. A-2026-063). 6. Authorize the City Manager to execute an agreement with Southern California Regional Rail Authority (SCRRA) to provide Design Support in an amount not- to-exceed $315,000 for a three-year term beginning May 5, 2026 and expiring May 4, 2029, with provisions for two, one-year extensions (Agreement No. A- 2026-064). 7. Authorize the City Manager to execute an agreement with U.S Department of Transportation (USDOT) and the California Department of Transportation (Caltrans) to receive RAISE Grant funds for the Santa Ana Boulevard Grade Separation project (Agreement No. A-2026-065 and Agreement No. A-2026- 066). 23.Purchase Order to Sarkar Tactical, Inc. for Ballistic Helmets, Ballistic Plates, and Plate Carriers (Specification No. 26-007A) and Appropriation Adjustment (Non-General Fund — U.S. Dept. of Justice) Department(s): Police Department Recommended Action: 1. Authorize a Purchase Order to Sarkar Tactical, Inc. for ballistic helmets, ballistic plates, and plate carriers in an amount not to exceed $395,218. 2. Approve an appropriation adjustment to recognize $345,960 of prior-year fund balance in the U.S. Department of Justice Asset Forfeiture Funds and CITY COUNCIL 13 MAY 5, 2026 City Council 5 — 13 6/2/2026 appropriate same to the Miscellaneous Operating Expenses expenditure account. (Requires five affirmative votes) 24.Resolution and Appropriation Adjustment Accepting Additional FY 2024 Urban Area Security Initiative Grant Program Funds (Non-General Fund - UASI) Department(s): Police Department Recommended Action: 1. Adopt a resolution authorizing and directing the City Manager and the Chief of Police or their designee(s)to accept an additional $4,614 in FY 2024 Urban Area Security Initiative funding, increasing the sub-recipient award from $1,655,974 to $1,660,588. RESOLUTION NO. 2026-011 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING ADDITIONAL FY2024 URBAN AREA SECURITY INITIATIVE SUB-RECIPIENT FUNDING AND APPROPRIATION ADJUSTMENT 2. Approve an Appropriation Adjustment recognizing an additional $4,614 in grant funds from the FY 2024 Urban Area Security Initiative in the revenue account and appropriate same to the FY 2024 Urban Areas Security Initiative grant program expenditure account. (Requires five affirmative votes) 3. Authorize the Chief of Police to execute the Grant Sub-Recipient Award Amendment #1 with the City of Anaheim for the FY 2024 Urban Area Security Initiative grant program (Agreement No. A-2026-067). MOTION: Mayor Amezcua moved to approve the recommended action for Agenda Item No. 24 as part of the Consent Calendar, seconded by Councilmember Bacerra. The motion carried, 5-1-1, by the following roll call vote: AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER LOPEZ, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: COUNCILMEMBER HERNANDEZ ABSTAIN: COUNCILMEMBER PHAN (recusal) ABSENT: NONE Status: 5- 1 — 1 —0 — Pass AGENDA ITEM NO. 25 PULLED FOR SEPARATE DICUSSION AND CONSIDERATION CITY COUNCIL 14 MAY 5, 2096 City Council 5 — 14 6/2/2026 25.Consideration of the Positive Performance Evaluations for City Clerk, City Manager, and City Attorney, and Related Salary Adjustments, Contract Extension, Bonus Payments for Designated City Attorney Office Confidential Employees, and Compliance with the California Public Employees' Retirement System (CaIPERS) and Title 2 of the California Code of Regulations Section 570.5 Department(s): Human Resources Recommended Action: 1. Adopt a resolution reflecting the positive City Clerk, City Manager, and City Attorney performance evaluations conducted on April 21, 2026 and approving an adjusted annual salary for the City Clerk and a three-year extension to the term for the City Manager, and RESOLUTION NO. 2026-012 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING POSITIVE PERFORMANCE EVALUATIONS FOR THE CITY ATTORNEY, CITY CLERK, AND CITY MANAGER; APPROVING A SALARY ADJUSTMENT FOR THE CITY CLERK; AND APPROVING AN AMENDED AND RESTATED EMPLOYMENT AGREEMENT FOR THE CITY MANAGER THROUGH 2O30 2. Approve amendment to City Clerk employment agreement to reflect adjusted annual salary in the amount of $215,004 (Agreement No. A-2026-068), and 3. Approve an amended and restated employment agreement with the City Manager (Agreement No. A-2026-069), and 4. Adopt a resolution to amend Resolution No. 2021-026 creating a new classification to the unrepresented confidential middle management and approve special assignment pay for confidential employees in the City Attorney's Office; and RESOLUTION NO. 2026-013 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY'S CLASSIFICATION AND COMPENSATION PLAN TO AMEND RESOLUTION NO. 2021-026 TO CREATE A NEW CLASSIFICATION AND TO PROVIDE SPECIAL ASSIGNMENT PAY FOR SPECIFIED CONFIDENTIAL EMPLOYEES IN THE CITY ATTORNEY'S OFFICE 5. Adopt a resolution updating the City's Classification and Compensation Plan with the amended annual salary for City Clerk, and approving the Council Appointee Salary Schedule in compliance with the California Public Employees' Retirement System (CaIPERS) and Title 2 of the California Code of Regulations section 570.5 including documentation of the annual salary for the previous Acting City Clerk. CITY COUNCIL 15 MAY 5, 2096 City Council 5 — 15 6/2/2026 RESOLUTION NO. 2026-014 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY'S CLASSIFICATION AND COMPENSATION PLAN AND RECOGNITION OF SALARY FOR THE PREVIOUS ACTING CITY CLERK MINUTES: Mayor Amezcua thanked City Clerk Jennifer L. Hall, City Manager Alvaro Nunez, and City Attorney Sonia Carvalho for their work. Councilmember Vazquez echoed MayorAmezcua's comments. Councilmember Phan thanked City Clerk Hall for all her hard work, and City Manager Nunez and City Attorney Carvalho for their service. Councilmember Hernandez thanked City Clerk Jennifer L. Hall, City Manager Alvaro Nunez, and City Attorney Sonia Carvalho for their work. Pursuant to Government Code §54953(d)(3)(i), City Clerk Jennifer L. Hall reported that approval of Item No. 25 includes documentation of the Acting City Clerk annual salary of $159,000 effective September 1, 2022 through February 26, 2023; and a salary increase for the City Clerk to the annual amount of $215,004, effective April 21, 2026; and an Amended and Restated Employment Agreement for the City Manager extending the term of the agreement an additional three years to August 5, 2030. Mayor Pro Tem Penaloza thanked City Clerk Jennifer L. Hall, City Manager Alvaro Nunez, and City Attorney Sonia Carvalho for their work. MOTION: Mayor Amezcua moved to approve the recommended action for Agenda Item No. 25, seconded by Councilmember Vazquez. The motion carried, 6-1, by the following roll call vote: AYES: COUNCILMEMBER HERNANDEZ COUNCILMEMBER PHAN, COUNCILMEMBER LOPEZ,COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: COUNCILMEMBER BACERRA ABSTAIN: NONE ABSENT: NONE Status: 6— 1 — Pass 26.Second Reading and Adoption of Zoning Ordinance Amendment (ZOA) No. 2026-02— Bella Terra Residential Community and Temple Project (4006, 4010, and 4018 West Hazard Avenue) First reading April 21, 2026, City Council Meeting and approved by a vote of 7-0. Department(s): Planning and Building Agency CITY COUNCIL 16 MAY 5, 2096 City Council 5 — 16 6/2/2026 Recommended Action: Conduct a second reading and adopt an ordinance approving Zoning Ordinance Amendment No. 2026-02. ORDINANCE NO. NS-3094 entitled ZONING ORDINANCE AMENDMENT NO. 2026-01 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AN AMENDMENT TO SPECIFIC DEVELOPMENT NO. 53 (SD- 53) TO UPDATE RESIDENTIAL DEVELOPMENT STANDARDS AND ALLOW PLACES OF WORSHIP SUBJECT TO APPROVAL OF A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 4006, 4010, AND 4018 WEST HAZARD AVENUE (APNS: 100-261-20, 100-261-19 AND 100-261-18) **END OF CONSENT CALENDAR** BUSINESS CALENDAR MINUTES:At 8:38 P.M., the Business Calendar was considered 27.Ordinance Amending Municipal Code to Allow Permitted Users to Serve and Consume Beer, Wine, and Distilled Spirits at City Facilities and to Increase Permit Threshold Related to Picnics of Fifty (50) or More Persons Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Approve first reading of an ordinance (Exhibit 1) amending Chapter 31 (Recreation, Parks and Playgrounds to allow for permitted users to serve and consume beer, wine, and distilled spirits at City facilities with the expressed written consent of the City Manager or designee and to increase permit threshold related to picnics to fifty (50) or more persons. ORDINANCE NO. NS-XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 31 OF THE SANTA ANA MUNICIPAL CODE 2. Determine that, in accordance with the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is categorically exempt from further review per Section 15301 (Class 1 — Existing Facilities). MOTION: Mayor Amezcua moved to approve the recommended action for Agenda Item No. 27, seconded by Councilmember Hernandez. MINUTES: Councilmember Bacerra voiced concerns regarding the code and policies regarding facilities, requested a proposed policy to be brought back in 30 days, and spoke in support of the item. Mayor Amezcua requested clarification on alcohol permits, voiced concerns regarding alcohol consumption, and echoed Councilmember Bacerra's comment CITY COUNCIL 17 MAY 5, 2096 City Council 5 — 17 6/2/2026 to bring back information in 30 days. Councilmember Lopez spoke regarding language in the policy for picnic permits and requested clarity on SB946 regarding push cart operations when information is brought back in 30 days. SUBSTITUTE MOTION: Councilmember Bacerra moved to continue Agenda Item No. 27 for 30 days, seconded by Mayor Pro Tem Penaloza. The substitute motion carried, 7-0, by the following roll call vote: AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7—0 — Pass 28.Ordinance Establishing Staffing and Operational Standards for Self-Service Checkout Stations in Drug and Food Retail Establishments Department(s): City Manager's Office Recommended Action: Adopt an ordinance of the City Council establishing staffing and operational standards for self-service checkout stations in drug and food retail establishments within the City of Santa Ana. ORDINANCE NO. NS-3095 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADDING ARTICLE XXV TO CHAPTER 8 OF THE SANTA ANA MUNICIPAL CODE REGULATING THE STAFFING OF SELF- SERVICE CHECKOUT OPERATIONS MINUTES: Mayor Amezcua gave a brief presentation regarding the proposed ordinance, thanked the members of United Food and Commercial Workers (UFCW), and spoke in support of the item. Councilmember Bacerra thanked the members of UFCW and spoke in support of the item. Councilmember Vazquez thanked the members of UFCW and spoke in support of the item. Councilmember Hernandez thanked the members of UFCW and spoke in support of the item. CITY COUNCIL 18 MAY 5, 2096 City Council 5 — 18 6/2/2026 Councilmember Lopez spoke in support of the item and requested a policy analysis in staff reports. Mayor Pro Tem Penaloza echoed Councilmember Lopez's request regarding staff reports. MOTION: Mayor Amezcua moved to approve the recommended action for Agenda Item No. 28, seconded by Councilmember Bacerra. The motion carried, 7-0, by the following roll call vote: AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7—0 — Pass **END OF BUSINESS CALENDAR** COUNCILMEMBER REQUESTED ITEM 29.Discuss and Consider Directing the City Manager to Direct Staff to Identify, Evaluate, and Prepare Nominations to the City Register of Historical Properties for Public Artworks by Sergio O. Cadiz Moctezuma and Emigdio Vasquez Located Within the City of Santa Ana— Councilmember Jessie Lopez MINUTES: Councilmember Lopez gave a brief presentation regarding identifying, evaluating, and preparing nominations to the city register of historical properties for public artworks by Sergio O. Cadiz Moctezuma and Emigdio Vasquez located within the City of Santa Ana. Mayor Amezcua announced her support for the item. Councilmember Phan requested clarification on the City's legal and financial responsibilities regarding private properties and the impacts of historic preservation requirements on private property owners. Mayor Pro Tem Penaloza spoke in support of the item, echoed Councilmember Phan's comment regarding private property responsibilities, asked whether the item applies only to these two artists or if the City can bring on additional artists to expand the program, and requested more artists be added to the program. Councilmember Lopez clarified why the item focuses specifically on the two artists. CITY COUNCIL 19 MAY 5, 9096 City Council 5 — 19 6/2/2026 City Manager Alvaro Nunez highlighted the City's commitment to preserving the murals and implementing the mural policy. Councilmember Hernandez spoke in support of the item and requested focusing on historical murals older than 25 years. Councilmember Vazquez spoke in support of the item. Councilmember Bacerra announced his support for the item. RECESS MINUTES: Mayor Amezcua recessed the City Council meeting and convened the Housing Authority meeting at 9:04 P.M. RECONVENE MINUTES: Mayor Amezcua adjourned the Housing Authority meeting and reconvened the City Council meeting to order at 9:05 P.M. RECESS Mayor Amezcua recessed the City Council meeting at 9:06 P.M. RECONVENE Mayor Amezcua reconvened the City Council meeting at 9:16 P.M. WORK STUDY SESSION 30.Fiscal Year 2026-27 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. MINUTES: Finance and Management Services Director Alex Trinidad provided a presentation regarding the proposed Fiscal Year 2026-27 Budget. Mayor Amezcua spoke in support of the Washington Square land purchase for future park development, public safety, pavement repairs, and thanked staff for their work. Councilmember Bacerra inquired regarding the technology fee and lighting on 18f" Street and Jefferson Street, spoke in support of abatements of sober living homes, improvements along Bristol and Wilshire Street, requested clarification regarding concerns with potential development of existing vacant property in Washington CITY COUNCIL 20 MAY 5, 2026 City Council 5 — 20 6/2/2026 Square, looking into revenue growth within the City, and improvements within his Ward. Executive Director Trinidad clarified the technology fee. Public Works Acting Director Rudy Rosas clarified the cost behind lighting along 18t" Street and Jefferson Street. Planning and Building Executive Director Ali Pezeshkpour explained property development on existing vacant properties. Councilmember Hernandez spoke in support of road and sidewalk repairs, maximizing revenue for the Santa Ana train station, a trap/neuter/release program for cats, additional veterinarian staff at the zoo, condensing the Historic Resources Commission to the Planning Commission, paramedic service charges with condition of not decreasing firefighter services, requested prioritizing completing projects, speed humps within the Washington Square area and land purchase for future park development, generating revenue through the stadium, and voiced concerns with residents jaywalking between Figueroa and First Street and traffic and pedestrian safety along 6t" and Raitt Street. Councilmember Vazquez spoke on housing issues regarding public safety and investing in the youth, spoke in support of the Washington Square land purchase for future park development, and requested increasing funds for the Police Oversight Commission and a book kiosk at Pio Pico Elementary. Councilmember Phan voiced concerns regarding budget-related costs and the need to make expenditure reductions, including cuts affecting the Police Athletic and Activities League (PAAL) at certain community centers and part-time positions, while stating opposition to furloughs. She spoke in support of cost-saving measures such as consolidating the Historic Resources Commission with the Planning Commission, implementing application fees for historic properties, and eliminating the Environmental and Transportation Advisory Committee and Parks, Recreation, and Community Services Commission. She spoke in opposition to the Washington Square land purchase for future park development and the Bristol-Wilshire activations, and requested the one-time $3 million fund be used toward recurring City costs. MayorAmezcua asked for information regarding animal shelter costs within the City and expressed support for including additional veterinarian staff at the zoo to provide spaying services as part of the next budget cycle. Executive Director Trinidad explained the animal shelter costs. Councilmember Lopez thanked staff for their work on the budget proposal, inquired about proposed cuts to the park maintenance cycle and the elimination of the navigation center contribution, and expressed opposition to park security cuts. She requested a per-capita cost analysis regarding the use of efficient programs, CITY COUNCIL 21 MAY 5, 2026 City Council 5 — 21 6/2/2026 suggested reducing the printing of Cultura magazines to achieve cost savings, and recommended identifying reductions across other City departments. She expressed support for improvements along 18th Street and Jefferson Street, paramedic rate alignment, TOT taxes, and funding projects that provide community benefits. Acting Director Rosas explained the park maintenance cycle cuts. Executive Director Trinidad explained the navigation center contribution elimination. City Manager Alvaro Nunez asked for clarification regarding requested department cuts direction. Councilmember Lopez clarified her request on department cuts. Councilmember Penaloza spoke in support of the increase of TOT taxes, Willowick Golf Course, investing in economic development throughout the City, spoke regarding the Washington Square land purchase for future park development and suggested land swapping to acquire the property, spoke in opposition to additional dog parks being created, and inquired regarding a 7-Eleven gas station opening. Planning and Building Director Ali Pezeshkpour explained the causes of delay on the opening of the 7-Eleven gas station. Councilmember Vazquez echoed Councilmember Penzaloza's comment regarding investment in economic development, land swapping, TOT tax increases, and spoke in support of no park security cuts, paramedic realignment, consolidating boards and commissions, reducing the PAAL program to allow for other resources to be added for the youth within the City, and spoke of opposition to furloughs, however in support of defunding vacant positions. City Manager Nunnez clarified all departments within the City are up for discussions regarding furloughs. Councilmember Hernandez spoke in opposition to furloughing employees, however would be supportive if there is an equitable approach across all departments and suggesting meeting with labor groups to discuss regarding the budget, echoed Councilmember Phan's comments regarding the PAAL program, spoke in support of the Willowick Golf Course, the TOT tax increase, investing in a book kiosk at Pio Pico Elementary, and investing into the Police Oversight Commission. Councilmember Phan spoke on removing the Personnel Board and removing subsidizing costs for the City. Mayor Amezcua thanked staff on their work on the budget proposal. CITY COUNCIL 22 MAY 5, 2026 City Council 5 — 22 6/2/2026 CITY MANAGER COMMENTS MINUTES: None. COUNCIL COMMENTS AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. MINUTES: Councilmember Vazquez stated he is looking forward to upcoming summer events and is hosting a workshop for the Neighborhood Association applications at Southwest Senior Center on May 28, 2026. Councilmember Lopez inquired regarding the Bowers Museum marquee activation, thanked staff, Fisher Park Neighborhood Association, OC Habitats, and Orange County Supervisor, Vicente Sarimento, for working with the county on the pass creek cleanup, staff for the tree planting ceremony at Edna Park, recognized Teacher's Appreciation Week, Indigenous Women's Month, and gave her condolences and spoke in memory of Matilde de Santiago Reyna. City Manager Alvaro Nunez stated the activation will be discussed at the next City Council meeting during Closed Session. Councilmember Phan spoke on the tree planting ceremony, Black April commemoration, and wished everyone a Happy Mother's Day. Councilmember Bacerra clarified his vote regarding Item No. 25 and thanked the City Clerk and City Manager for their work; thanked staff and Public Works Water Division for their help during the OC Marathon, and congratulated the Santa Ana College baseball team for their victories during regionals. Councilmember Hernandez requested the meeting to be adjourned in memory of Matilde de Santiago Reyna, gave his condolences regarding Jay Isaias Nieves Renteria and Briana Ruvalcaba, and requested the adjoumment of the meeting in memory to these three individuals. Mayor Pro Tem Penaloza spoke on advertising on digital billboards to bring in revenue to the City, thanked the Public Works Department for their work along Warner Street, wished a Feliz Dia De Las Madres and Happy Mother's Day to his wife, and wished a Happy Birthday to his council aide, Madisson. MayorAmezcua spoke regarding the vacancies within Boards and Commissions, thanked everyone who helped for the Dia Del Nino at George Upton Park, announced Coffee with the Mayor at the Santa Ana Senior Center on May 16, 2026, wished everyone a Happy Mother's Day, spoke regarding the recent shootings within the community, requested a meeting to discuss related concerns, thanked the Police Chief, Santa Ana Police Department, and the City Manager for their work in the community, and offered CITY COUNCIL 23 MAY 5, 2026 City Council 5 — 23 6/2/2026 condolences to the victims and families affected by the recent shootings. ADJOURNMENT—Adjourn the City Council meeting. MINUTES: MayorAmezcua adjourned the City Council Meeting at 11:06 P.M. Respectfully submitted: Jennifer L. Hall, CMC City Clerk CITY COUNCIL 24 MAY 5, 2026 City Council 5 — 24 6/2/2026 DRAFT Minutes of the Regular Meeting of the City Council City of Santa Ana, California I,�.Y 'v 0 May 19, 2026 CLOSED SESSION MEETING - 5:00 P.M. REGULAR OPEN MEETING - 5:30 P.M. (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CLOSED SESSION CALL TO ORDER MINUTES: MayorAmezcua called the Closed Session meeting to order at 5:04 P.M. ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Thai Viet Phan Benjamin Vazquez Mayor Pro Tern David Penaloza Mayor Valerie Amezcua City Manager Alvaro Nunez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall CITY COUNCIL 1 MAY 19, 9096 City Council 5 — 25 6/2/2026 ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Phan, and Vazquez, Mayor Pro Tem Penaloza, and Mayor Amezcua were present. Councilmembers Bacerra, Lopez, and Hernandez joined during Closed Session. ADDITIONS\DELETIONS TO CLOSED SESSION MINUTES: None. PUBLIC COMMENTS-- Members of the public may address the City Council on Closed Session items. MINUTES: None. RECESS — City Council will recess to Closed Session for the purpose of conducting regular City business. MINUTES: MayorAmezcua recessed to consider the Closed Session items at 5:05P.M. CLOSED SESSION ITEMS—The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. Santa Ana Short Term Rental Alliance v. City of Santa Ana, Orange County Superior Court, Case No. 30-2024-014084861-CU-WM-WJC 2. CONFERENCE WITH LEGAL COUNSEL — POTENTIAL INITIATION OF LITIGATION pursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9: One (1) case — Initiation of Formal Complaint to California Public Utilities Commission Regarding Southern California Edison RECONVENE—City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER MINUTES: Mayor Amezcua reconvened the City Council Meeting to order at 5:59 P.M. CITY COUNCIL 2 MAY 19, 9096 City Council 5 — 26 6/2/2026 ATTENDANCE Councilmembers Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Thai Viet Phan Benjamin Vazquez Mayor Pro Tem David Penaloza Mayor Valerie Amezcua City Manager Alvaro Nunez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Bacerra, Hernandez, Lopez, Phan, and Vazquez, Mayor Pro Tem Penaloza, and Mayor Amezcua were present. PLEDGE OF ALLEGIANCE Mayor Pro Tem David Penaloza WORDS OF INSPIRATION Imam Hamza Abdalla ADDITIONS\DELETIONS TO THE AGENDA MINUTES: City Clerk Jennifer L. Hall announced that Agenda Item Nos. 6 and 8 related to the appointments to Boards and Commissions will be postponed. CEREMONIAL PRESENTATIONS 1. Proclamation presented by Mayor Pro Tem Penaloza Honoring and Recognizing Sara Rita Ramos on Her 100th Birthday MINUTES: Mayor Pro Tem Penaloza presented a proclamation honoring and recognizing Sara Rita Ramos on her 100f" birthday. 2. Proclamation presented by Councilmember Bacerra Declaring May 2026 as Asian American & Pacific Islander Heritage Month MINUTES: Councilmember Bacerra presented a proclamation declaring May 2026 as Asian American & Pacific Islander Heritage Month. CITY COUNCIL 3 MAY 19, 9096 City Council 5 — 27 6/2/2026 3. Certificates of Recognition presented by Councilmember Lopez to Voice of Refugees OC for their Outstanding Support in Helping Refugee Families Stabilize, Integrate, and Thrive MINUTES: Councilmember Lopez presented certificates of recognition to Voice of Refugees OC for their outstanding support in helping refugee families stabilize, integrate, and thrive. 4. Certificates of Recognition presented by Councilmember Phan to Los Amigos High School Students for Outstanding Academic Achievements MINUTES: Councilmember Phan presented certificates of recognition to Los Amigos High School Students for outstanding academic achievements. CLOSED SESSION REPORT—The City Attorney will report on any action(s)from Closed Session. MINUTES: City Attorney Sonia Carvalho reported on Closed Session Agenda Item No. 2 with respect to potential initiation of litigation, the City Council, by unanimous vote, directed staff to pursue a formal complaint against Southern California Edison for the many delays and costs that it has caused the City to incur due to its lack of action. Mayor Amezcua reported an update regarding the Coach Royal Mobile Homes, outlining the City's legal authority, status of petitions, assistance provided to tenants, and expectations regarding conduct toward City staff. PUBLIC COMMENTS.—Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items. MINUTES: City Clerk Jennifer L. Hall reported out the summary of email comments received: one (1) Agenda Item No. 19, seven (7) Agenda Item No. 20, one (1) Agenda Item No. 22, (28) Agenda Item No. 24, and (12) non-agenda comments. MOTION: Mayor Amezcua moved to limit public speaking time to one minute, seconded by Councilmember Lopez. The motion carried, 4-3, by the following roll call vote AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, MAYOR AMEZCUA NOES: COUNCILMEMBER HERNANDEZ, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA ABSTAIN: NONE ABSENT: NONE Status: 4—3 — Pass CITY COUNCIL 4 MAY 19, 9096 City Council 5 — 28 6/2/2026 The following speakers addressed City Council in-person: 1. Pat Lenahan spoke in support of building a park in the Washington Square Neighborhood. 2. Patricia Mendoza spoke on needing assistance on a client's building that went bankrupt. 3. Jesus Gomez (translation: Spanish) requested assistance on the property she lost. 4. David Pulido presented early petition results regarding Noe Rodriguez and requested justice. 5. Tomas Castro requested Council support bills to help with energy affordability for working families. 6. Giovanni Chavez spoke in support of Agenda Item Nos. 20 and 22 and spoke in opposition to cuts to the Santa Ana Police Athletic and Activity League (PAAL) program. 7. Ana Cruz (translation: Spanish) requested Council not cut funding for PAAL programs. 8. Joey Figueroa spoke regarding the benefits of the PAAL program. 9. Lilia Fuentes requested Council not cut funding for PAAL programs. 10. Ginelle Hardy spoke regarding the Mills Act agreement program. 11.David Jirik spoke in support of building a park in the Washington Square Neighborhood. 12.Jair L. spoke regarding ongoing concerns with Kingsley Corporation and requested help from the city. 13.Jorge Rodriguez spoke regarding Agenda Item No. 20 and in support of the item. 14. Victor Romero spoke regarding Agenda Item No. 20 and in support of the item. 15.Abraham Q. (translation: Spanish) requested justice for Noe Rodriguez. 16.Socorro Vargas spoke regarding the benefits of the PAAL program. 17.Diana Vargas Juarez spoke regarding the benefits of the PAAL program. 18.Autumn Overton spoke in opposition to the Flock contract and spoke in support of Agenda Item Nos. 20, 22, and 23. CITY COUNCIL 5 MAY 19, 9096 City Council 5 — 29 6/2/2026 19.Jesse Rodriguez requested the Youth Commission and the PAAL program not be cut. 20.Santiago Orozco requested the Youth Commission and the PAAL program not be cut. 21.Miguel Martinez spoke in support of Agenda Item No. 20. 22.Bulmaro Vicente spoke in support of Agenda Item Nos. 20. 22, 23, and 24, requested justice for Noe Rodriguez, and funding for the Police Oversight Commission. 23. Tanya Navarro spoke in support of Agenda Item Nos. 20, 22, and 23, requested justice for Noe Rodriguez, and requested the Flock contract be terminated. 24.Johanna P. spoke in support of Agenda Item Nos. 20, 22, and 23, requested justice for Noe Rodriguez, and requested the Flock contract be terminated. 25.Karla Alvarado spoke regarding ongoing concerns with Kingsley Corporation and requested help from the city. 26.Selica Diaz spoke regarding the benefits of the PAAL program and requested the program not be cut. 27.Maria Enriquez spoke regarding the benefits of the PAAL program and requested the program not be cut. 28.Sofia Gallegos spoke regarding the benefits of the PAAL program and requested the program not be cut. 29.Rosie Arzola requested justice for Noe Rodriguez, her son Alberto Arzola, Emmanuel Gonzales, Brandon Lopez, and all the fallen constituents. 30.Erika Armenta (translation: Spanish) requested justice for Noe Rodriquez. 31.Sandra DeAnda spoke in support of Agenda Item Nos. 20, 22, and 23. 32.Jose Perez spoke in support of Agenda Item No. 20. 33. Grace Arzola requested justice for Noe Rodriguez. 34.Matthew Compton spoke regarding the Coach Royal Mobile Homes and justice for Noe Rodriguez. 35.Rain Mendoza (translation: Spanish) spoke of ongoing issues with Kingsley Corporation and Coach Royal Mobile Homes. 36.Mihran Toumajan spoke in opposition to Agenda Item No. 20. CITY COUNCIL 6 MAY 19, 9096 City Council 5 — 30 6/2/2026 37.Joey L. spoke regarding ongoing issues with Kingsley Corporation. 38. Connie Major spoke in support of building a park in the Washington Square Neighborhood and expressed concern regarding the lighting inside the elevator at the Train Station. 39.Irma Jauregui spoke regarding the benefits of the PAAL program and requested the program not be cut. 40.Dale Helvig spoke regarding Agenda Item No. 19 and spoke in opposition to Agenda Item No. 20. 41.Mai Do spoke in support of Agenda Item Nos. 22 and 23. 42. Carl Benninger invited all to the Orange County Soccer game on May 23, 2026, Comlink on June 25, 2026, spoke in opposition to Agenda Item No. 20, requested the PAAL program not be cut, and requested cameras along the Alton bike trail. 43.Kathia Canlas spoke regarding Agenda Item No. 20. 44.Diana T. spoke on ongoing issues with Kingsley Corporation and Coach Royal Mobile Homes. 45. Vern Nelson spoke regarding the Coach Royal Mobile Homes and justice for Noe Rodriguez. 46. Guadalupe Barragan (translation: Spanish) spoke on ongoing issues with Kingsley Corporation and Coach Royal Mobile Homes. 47.Silvia Ayala (translation: Spanish) spoke on ongoing issues with Kingsley Corporation and Coach Royal Mobile Homes. 48.Julie Herrick spoke on ongoing issues with Kingsley Corporation and Coach Royal Mobile Homes and spoke in support of Agenda Item No. 23. The following speakers addressed City Council via teleconference: 49.Pocha Pena spoke in support of cutting the PAAL program. 50. Victor Payan spoke regarding Agenda Item No. 24. 51. Tim James spoke in opposition to Agenda Item No. 20. City Attorney Sonia Carvalho explained the City is actively addressing the Coach Royal Mobile Homes matter through voter-adopted ordinances and processing filed petitions, explained the City does not have legal authority to initiate civil action against private entities and efforts to contact attorneys regarding potential civil litigation options, and offered to meet with residents to discuss concerns and review information. CITY COUNCIL 7 MAY 19, 9096 City Council 5 — 31 6/2/2026 CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 20 and waive reading of all resolutions and ordinances. MINUTES:At 8:01 P.M., the Consent Calendar was considered. Councilmember Phan recused herself from Agenda Item No. 17 as the listed entity, All American Asphalt, is a client of her employer, Rutan and Tucker. Councilmember Hernandez pulled Agenda Item No. 17 for separate discussion and consideration MOTION: Mayor Pro Tern Penaloza moved to approve Consent Calendar Item Nos. 5 through 20 with the exception of Agenda Item No. 17 pulled for separate discussion and consideration and Agenda Item Nos. 6 and 8 that were postponed, seconded by Councilmember Bacerra. The motion carried, 7-0, by the following roll call vote AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7—0 — Pass 5. Excused Absences Department(s): City Clerk's Office Recommended Action: Excuse the absent members. AGENDA ITEM NO. 6 REMOVED FROM CONSIDERATION 6. Appoint Rogelio Reyes Nominated by Councilmember Hernandez as the Ward 5 Representative to the Arts and Culture Commission for a Partial Term Expiring December 12, 2028 Department(s): City Clerk's Office Recommended Action: Appoint Rogelio Reyes to the Arts and Culture Commission as the Ward 5 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2-326(a), requires five affirmative votes) CITY COUNCIL 8 MAY 19, 9096 City Council 5 — 32 6/2/2026 7. Appoint Ben Salazar Nominated by Councilmember Lopez as the Ward 3 Representative to the Rental Housing Board for a Partial Term Expiring December 31, 2027 Department(s): City Clerk's Office Recommended Action: Appoint Ben Salazar to the Rental Housing Board as the Ward 3 representative and administer the Oath of Office. MINUTES: City Clerk Jennifer L. Hall administered the Oath of Office to Ben Salazar. AGENDA ITEM NO. 8 REMOVED FROM CONSIDERATION 8. Appoint Sailee Charlu Nominated by Councilmember Vazquez as the Ward 2 Representative to the Youth Commission for a Partial Term Expiring December 8, 2026 Department(s): City Clerk's Office Recommended Action: Appoint Sailee Charlu to the Youth Commission as the Ward 2 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2-326(a), requires five affirmative votes) 9. Minutes from the Regular Meetings of the Planning Commission on January 27, 2025, February 10, 2025, February 24, 2025, March 6, 2025, March 10, 2025, March 24, 2025, April 14, 2025, April 28, 2025, May 12, 2025, June 23, 2025, July 14, 2025, July 28, 2025, August 11, 2025, August 25, 2025, September 8, 2025, September 22, 2025, October 13, 2025, October 27, 2025, November 10, 2025, December 8, 2025, February 9, 2026, February 23, 2026, March 9, 2026, March 23, 2026, and April 13, 2026 and the Regular Meeting of the Environmental and Transportation Advisory Commission on December 9, 2025 Department(s): City Clerk's Office Recommended Action: Receive and file. 10.Report of Settlements up to $50,000 for General Liability Claims and up to $150,000 for Worker's Compensation Claims Authorized by the City Manager, City Attorney, and Human Resources Director as Permitted by City Council Resolution 2018-04 Department(s): Human Resources Recommended Action: Receive and file Report of Settlements entered into between January 1, 2026 to March 31, 2026. CITY COUNCIL 9 MAY 19, 9096 City Council 5 - 33 6/2/2026 11.Quarterly Report of Investments as of March 31, 2026 Department(s): Finance and Management Services Recommended Action: Receive and file. 12.Purchase Order Contract with Quadient, Inc. for Postage, Supplies, and Shipping Parcels (Specification No. 26-061) (General Fund) Department(s): Finance and Management Services Recommended Action: Award a Purchase Order Contract to Quadient for postage, supplies, and parcel shipping services in an amount of $375,000, for a one-year term beginning May 19, 2026 and expiring May 18, 2027, with provisions for four (4), one (1) year renewal options, in a total amount not to exceed $1,575,000. 13.Purchase Order Contract to BorderLAN, Inc. for Computer Endpoint Protection Software Subscription Renewal (Specification No. 26-056) (Non- General Fund) Department(s): Information Technology Recommended Action: Authorize a Purchase Order Contract to BorderLAN, Inc. for Endpoint Protection Software Subscription Renewal for a one-year term, beginning June 2, 2026 and expiring June 1, 2027, in an amount not to exceed $62,872 (Agreement No. A-2026-073). 14.Amend the Purchase Order to River View Golf Course, LLC for Existing River View Golf Course Equipment in Connection with the River View Golf Course Management Transition (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize an amendment of the Purchase Order to River View Golf Course, LLC to increase the not to exceed amount by $14,322 for the sales tax associated with the purchase of the existing River View Golf Course equipment for a total of$169,147. 15.Purchase Order Contract to CDCE, Inc. for Computer Tablets for Police Motorcycles (Specification No. 26-006) (General Fund) Department(s): Police Department Recommended Action: Authorize a Purchase Order to CDCE, Inc. for a Mobile Data Computer refresh for police motorcycles in an amount not to exceed $208,390. CITY COUNCIL 10 MAY 19, 9096 City Council 5 — 34 6/2/2026 16.First Amendment to the Conditional Grant Agreement with Illumination Health + Home (formerly Illumination Foundation) for the Richard Lehn Intergenerational Housing Project to Amend Disbursement Provisions for Homeless Housing, Assistance and Prevention Program Funds (Non-General Fund) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a First Amendment to the Conditional Grant Agreement with Illumination Health + Home (Formerly Illumination Foundation) to amend certain disbursement provisions related to the Richard Lehn Intergenerational Housing Project located at 918 North Bewley Street and allow expenditure of remaining Homeless Housing, Assistance, and Prevention Program funds prior to the State of California's expenditure deadline (Agreement No. A-2026-074). AGENDA ITEM NO. 17 PULLED FOR SEPARATE DISCUSSION AND CONSIDERATION 17.Award a Construction Contract to All American Asphalt for the Construction of the Raitt Street Improvements Project (Project Nos. 23-6998, 19-6947, 26- 6716) (General Fund and Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing Active Transportation Program (ATP) grant funding in the amount of $4,610,000 into the Active Transportation Program, State Grant-Direct revenue account(14817002-52025) and appropriate the same amount into the Active Transportation Program, Improvements Other Than Building expenditure account (14817613- 66220). (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2025-2026 Capital Improvement Program to include an additional $4,610,000 in construction funds for the Raitt Street Improvements Project (Nos. 23-6998, 19-6947, 26-6716). 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $9,810,624, which includes $7,848,499 for the construction contract, $1,177,275 for contract administration, inspection, and testing, and $784,850 for unanticipated or unforeseen work. 4. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of $7,848,499, subject to change orders, for construction of the Raitt Street Improvements Project (Nos. 23-6998, 19-6947, 26-6716), for a term beginning May 19, 2026 and authorize the City Manager to execute the contract. CITY COUNCIL 11 MAY 19, 9096 City Council 5 — 35 6/2/2026 5. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2023-2, ER-2020-35, and ER-2026-29 will be filed for Project Nos. 23-6998, 19-6947, and 26-6716, respectively. MINUTES: At 8:02 P.M. Councilmember Phan left the dais due to her recusal from Item No. 17. Councilmember Hernandez spoke in support of the item. MOTION: Councilmember Hernandez moved to approve the recommended action for Agenda Item No. 17, seconded by Mayor Amezcua. The motion carried, 6-0-1, by the following roll call vote: AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: NONE ABSTAIN: COUNCILMEMBER PHAN (recusal) ABSENT: NONE Status: 6— 0— 1 — Pass 18.Award a Construction Contract to Hardy & Harper, Inc. for the Construction of the McFadden Avenue Rehabilitation Project from Flower Street to Grand Avenue (Project No. 23-6706) (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $2,118,510 in prior-year fund balance in the Residential Street Improvements, Prior Year Carry Forward revenue account and appropriate the same amount into the Residential Street Improvements, Improvements Other Than Buildings, expenditure account. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2025-26 Capital Improvement Program to include an additional $2,118,510 in construction funds for the McFadden Avenue Rehabilitation Project (No. 23-6706). 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,118,510, which includes $1,692,100 for the construction contract, $257,200 for contract administration, inspection, and testing, and $169,210 for unanticipated or unforeseen work. 4. Award a construction contract to Hardy & Harper, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,692,100, subject to CITY COUNCIL 12 MAY 19, 2026 City Council 5 — 36 6/2/2026 change orders, for construction of the McFadden Avenue Rehabilitation Project (No. 23-6706), for a term beginning May 19, 2026 and authorize the City Manager to execute the contract. 5. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2026-30 will be filed for Project No. 23-6706. 19.Resolution Accepting Grant Funding from the California State Coastal Conservancy for Santiago Park Trail and Habitat Improvements Project (Project No. 24-6601) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Adopt a resolution accepting grant funds from the State Coastal Conservancy for the Santiago Park Trail and Habitat Improvements Project in the amount of $2,925,000. RESOLUTION NO. 2026-015 entitled A RESOLUTION OF THE CITY OF COUNCIL OF THE CITY OF SANTA ANA APPROVING THE GRANT OF FUNDS FROM THE STATE COASTAL CONSERVANCY FOR THE SANTIAGO PARK TRAIL AND HABITAT IMPROVEMENTS PROJECT 20.Second Reading of an Ordinance Establishing Staffing and Operational Standards for Self-Service Checkout Stations in Drug and Food Retail Establishments First reading on May 5, 2026 City Council Meeting and approved by a vote of 7-0. Department(s): City Manager's Office Recommended Action: 1. Conduct a second reading and adopt an ordinance of the City Council establishing staffing and operational standards for self-service checkout stations in drug and food retail establishments within the City of Santa Ana. ORDINANCE NO. NS-3095 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADDING ARTICLE XXV TO CHAPTER 8 OF THE SANTA ANA MUNICIPAL CODE REGULATING THE STAFFING OF SELF-SERVICE CHECKOUT OPERATIONS 2. Determine that, pursuant to the California Environmental Quality Act (CEQA), the adoption of this Ordinance is exempt from further environmental analysis under Section 15301 (Class 1 — Existing Facilities) of the CEQA Guidelines. The regulations contained in this Ordinance apply to existing retail establishments and their operations within, not resulting in any expansion of the facilities or any intensification of environmental impacts. Any new retail establishments subject to this Ordinance will be evaluated for environmental impacts pursuant to CEQA CITY COUNCIL 13 MAY 19, 2096 City Council 5 — 37 6/2/2026 as individual applications are submitted to the City for review and consideration. A notice of exemption will be filed for this Project. **END OF CONSENT CALENDAR** RECESS MINUTES: Mayor Amezcua recessed the City Council meeting at 8:06 P.M. RECONVENE MINUTES: Mayor Amezcua reconvened the City Council meeting to order at 8:17 P.M. with all Councilmembers present. PUBLIC HEARING MINUTES:At 8:17 P.M., the Public Hearing was considered. 21.Public Hearing - Resolutions Approving the 2025 Urban Water Management Plan and the 2025 Water Shortage Contingency Plan Legal notice published in the OC Reporter on May 4, 2026 and May 11, 2026. Department(s): Public Works Agency Recommended Action: 1. Adopt a resolution approving the 2025 Urban Water Management Plan RESOLUTION NO. 2026-016 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING THE 2025 URBAN WATER MANAGEMENT PLAN FOR THE CITY OF SANTA ANA 2. Adopt a resolution approving the 2025 Water Shortage Contingency Plan RESOLUTION NO. 2026-017 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING THE 2025 WATER SHORTAGE CONTINGENCY PLAN FOR THE CITY OF SANTA ANA MINUTES: Mayor Amezcua opened the Public Hearing at 8:18 P.M. City Clerk Jennifer L. Hall announced there were no email comments received and no speakers. Mayor Amezcua closed the Public Hearing at 8:18 P.M. CITY COUNCIL 14 MAY 19, 2096 City Council 5 — 38 6/2/2026 MOTION: Councilmember Hernandez moved to approve the recommended action for Public Hearing Item No. 21, seconded by Councilmember Vazquez. The motion carried, 6-0-0-1, by the following roll call vote: AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR AMEZCUA NOES: NONE ABSTAIN: NONE ABSENT: MAYOR PRO TEM PENALOZA Status: 6—0 — 0 — 1 Pass **END OF PUBLIC HEARING** COUNCILMEMBER REQUESTED ITEM 22.Discuss and Consider Directing the City Manager to Reaffirm Santa Ana Police Department Policy and to Prepare an Ordinance to Codify the Prohibition of Immigration Related Secondary Employment— Mayor Valerie Amezcua and Councilmember Phil Bacerra MINUTES: Mayor Amezcua gave a brief presentation regarding Santa Ana Police Department (SAPD) policy and requested staff prepare an ordinance to codify the prohibition of immigration related secondary employment, inquired regarding SAPD training, outside employment processes, and whether Immigration and Customs Enforcement (ICE) agents are California POST- certified. Councilmember Bacerra expressed concerns regarding reduced ICE training standards and supported codifying restrictions prohibiting officers from engaging in secondary employment related to immigration enforcement to maintain community trust and accountability. Police Chief Robert Rodriguez explained the training for SAPD, outside employment process, and ICE agents not being California POST-certified. Councilmember Vazquez spoke in support of item. Councilmember Lopez spoke in support of the item and suggested expanding the ordinance to include private contractors, subcontractors, volunteers, reserves, and all city employees, while adding enforcement provisions and closing potential loopholes to strengthen protections and accountability. Councilmember Hernandez expressed support for the item. CITY COUNCIL 15 MAY 19, 9096 City Council 5 — 39 6/2/2026 Councilmember Bacerra requested simple and broad ordinance language covering immigration enforcement activities to maintain community trust. Councilmember Phan expressed support for the item. Mayor Pro Tem Penaloza spoke in support of the item and requested clear definitions and language to ensure the ordinance is narrowly tailored and does not unintentionally restrict employment opportunities with unrelated federal agencies when the item is brought back. Mayor Amezcua inquired regarding SAPD's involvement with FBI and ICE involvement. Police Chief Rodriguez explained SAPD sometimes works with the FBI and not ICE. 23.Discuss and Consider Directing the City Manager, City Attorney, and City Clerk to Draft a Resolution Expressing the City of Santa Ana's Support for Assembly Bill 1537 (Bryan), the No Side Jobs for ICE Act, Which Would Close a Loophole in State Law by Prohibiting California Law Enforcement Officers from Working Secondary Employment with Federal Immigration Enforcement Agencies or Private Entities Engaged in Immigration Enforcement — Councilmember Benjamin Vazquez and Councilmember Johnathan Ryan Hernandez MINUTES: Councilmember Vazquez gave a brief presentation regarding drafting a resolution expressing the City's support for Assembly Bill 1537 (Bryan), the No Side Jobs for ICE Act, which would close a loophole in state law by prohibiting California law enforcement officers from working secondary employment with federal immigration enforcement agencies or private entities engaged in immigration enforcement. Mayor Amezcua inquired about the Santa Ana Police Department's (SAPD) uniform colors. Police Chief Robert Rodriguez explained how SAPD's uniforms differ in color and appearance from those of other agencies, such as border patrol and county officers, which helps distinguish departments and identify personnel roles. Councilmember Bacerra expressed support for the bill, however suggested proposing amendments to ensure there is no interference with officers serving in military reserve duties. Councilmember Hernandez spoke in support of the item. Mayor Pro Tem Penaloza echoed Councilmember Bacerra's comments. Councilmember Phan spoke in support of the item. Councilmember Lopez spoke in support of the item. CITY COUNCIL 16 MAY 19, 9096 City Council 5 — 40 6/2/2026 RECESS MINUTES: Mayor Amezcua recessed the City Council meeting and convened the Housing meeting at 8:46 P.M. RECONVENE MINUTES: Mayor Amezcua adjourned the Housing Authority meeting and reconvened the City Council meeting to order at 8:47 P.M. WORK STUDY SESSION 24.Fiscal Year 2026-27 Budget Work Study Session Department(s): Finance and Management Services Recommended Action: Discuss and provide direction to staff. MINUTES: Finance and Management Services Director Alex Trinidad provided a presentation regarding the Fiscal Year 2026-27 Budget. Councilmember Bacerra inquired regarding the Washington Square land, expressed support for a park in Washington Square but raised concerns about proceeding with a $4 million purchase without further analysis, and suggested exploring alternatives such as land swaps or phased acquisition. He emphasized the need to evaluate funding priorities citywide, including tourism, sidewalk maintenance, and parking enforcement and proposed reallocating funds within Option 2 from supporting pension contributions, to augmenting parking enforcement services and interim improvements for park-related sites. City Manager Alvaro Nunez explained staff has initiated outreach to property owners and completed a preliminary cost and zoning review of the park site in response to Council direction and feasibility is under evaluation regarding the Washington Square land. Councilmember Vazquez spoke in support of budget balancing measures including fee adjustments, elimination of vacant positions, dissolution of non- mandated commissions, and reducing the PAAL program due to cost concerns and efficiency comparisons. He expressed support for exploring a Washington Square park but emphasized the need for a strong, well-developed plan, and requested additional consideration of infrastructure needs, including drainage and neighborhood lighting improvements. Mayor Pro Tem Penaloza expressed concerns with the hotel feasibility study, expressed support for prioritizing Washington Square park, and outlined alternative options including city-owned land on Bristol Street, joint-use CITY COUNCIL 17 MAY 19, 9096 City Council 5 — 41 6/2/2026 agreements with nearby schools, potential land swaps, and proposed budget measures. He suggested exploring additional funding sources, including cell tower revenues, and emphasized the importance of securing park land before development opportunities are lost. City Manager Nunez explained the hotel feasibility study. Mayor Amezcua thanked staff for their work on the proposed budget. She expressed support for Washington Square Park (Option 1) and revisiting Option 2 in the future, requested additional information regarding affordable housing options, inquired regarding the PAAL program costs, spoke in opposition of cutting parking validations for City Council meetings, and suggested working with school districts to look into different youth options. Assistant City Manager Kathryn Downs explained the PAAL program cost savings. Councilmember Hernandez thanked staff for their work on the proposed budget and expressed support for increasing stadium usage fees, dissolving non- mandated boards and commissions, expanding youth services, Washington Square Park (Option 1), sidewalk maintenance, Fairview Street rehabilitation, and installation of a book kiosk at Pio Pico Elementary. He echoed comments regarding Option 2 and requested reinstatement of bollards on Louise Street and Civic Center following completion of construction. Councilmember Phan spoke on cutting the PAAL program, in opposition to Washington Square Park (Option 1) and inquired regarding funds being cut that are being suggested to acquire Washington Square Park as an option, and spoke in support of Option 2. Director Trinidad and Assistant City Manager Downs explained where funds were being allocated from in order to support Washington Square Park (Option 1). Mayor Amezcua requested continued SAPD involvement if the PAAL program is reduced or eliminated in order to maintain community engagement and build trust within the community and spoke in opposition to cutting youth programs. City Manager Nunez explained funding options regarding Washington Square Park. Councilmember Vazquez spoke on SAPD mentorship within the youth in the community, requested bringing back information of all suggested options in order to acquire funding for the Washington Square Park project, and in support of the Pio Pico Elementary book kiosk. CITY COUNCIL 18 MAY 19, 9096 City Council 5 — 42 6/2/2026 Councilmember Lopez acknowledged staffs efforts in developing the proposed budget to avoid furloughs and requested additional information regarding impacted vacant and part-time positions, and expressed support for dissolving non-mandated boards and commissions, while requesting consideration for retaining the Arts and Culture Commission. She encouraged continued collaboration between staff and the community on budget recommendations and voiced support for infrastructure improvement projects. Director Trinidad and Assistant City Manager Downs explained the positions impacted by the proposed budget. CITY MANAGER COMMENTS MINUTES: None. COUNCIL COMMENTS AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. MINUTES: Mayor Pro Tem Penaloza thanked staff and City departments on their work for the proposed budget and suggested looking into the Council's budget to contribute rather than cutting the PAAL program, spoke on continued efforts correlated with the budget, and requested the meeting be adjourned in memory of Amin Abdullah, Mansour Kaziha, and NaderAwad. Councilmember Vazquez congratulated the Zoo and Parks and Recreation Department on the success of the Brew at the Zoo event and acknowledged his aide, Karina, for her work. He announced the upcoming OC Soccer Club event on May 23, 2026 and his Neighborhood Associations workshop on May 28, 2026, and congratulated local high school graduates, his nephew Noah, and former student Carolina Molina on earning their master's degrees, and spoke on justice for Noe Rodriguez. Councilmember Lopez spoke on ongoing work related to the Orange County Housing Finance Trust and thanked staff for their efforts. She recognized Memorial Day and those impacted by it, acknowledged the Class of 2026, offered condolences for those affected by the San Diego incident and emphasized the importance of community safety, particularly for those celebrating Eid, and invited the community to attend the LGBTQ Pride flag raising on May 22, 2026. Councilmember Phan acknowledged her council aides, Jazly and Amanda, on their work, recognized the success of Brew at the Zoo, and thanked staff for their hard work. Councilmember Bacerra announced travel to the SCAG Regional Conference on May 7- 8, 2026, was City-funded and thanked staff for their work on the budget. He announced the Santa Ana College baseball championship game on May 23, 2026, celebrated the activation of the traffic signal at Segerstrom and Spruce Street, and honored military CITY COUNCIL 19 MAY 19, 9096 City Council 5 — 43 6/2/2026 personnel in recognition of Memorial Day. Councilmember Hernandez thanked staff for their work on the proposed budget, emphasized respectful and civil public discourse despite disagreements, invited the community to the LGBTQ Pride flag raising on May 22, 2026 and the Chinatown Memorial on May 23, 2026, and thanked Councilmember Phan for her collaboration on the memorial. Mayor Amezcua announced the Memorial Day flag raising ceremony on May 24, 2026, congratulated the Class of 2026, requested a meeting with staff regarding E-bike and pocket bike ordinance issues, expressed concerns regarding the proposed Workforce Re- entry Center in the City, and requested a meeting with Supervisor Sarmiento and staff to discuss the matter. ADJOURNMENT—Adjourn the City Council meeting. MINUTES: MayorAmezcua adjourned the City Council Meeting at 10:47 P.M. Respectfully submitted: Jennifer L. Hall, CMC City Clerk CITY COUNCIL 20 MAY 19, 2096 City Council 5 — 44 6/2/2026 Finance and Management Services www.santa-ana.org/finance Item # 7 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 2, 2026 TOPIC: FY2025-26 Third Quarter Budget Report and Proposed Appropriation Adjustments AGENDA TITLE Fiscal Year 2025-26 Third Quarter Budget Report and Proposed Appropriation Adjustments RECOMMENDED ACTION 1. Receive and file the Fiscal Year 2025-26 Third Quarter Budget Update. 2. Approve the recommended appropriation adjustments. (Requires five affirmative votes) GOVERNMENT CODE &84308 APPLIES: No DISCUSSION The Third Quarter Budget Update offers a summary of the City's financial status up to March 31, 2026, which is the 75% point of Fiscal Year 2025-26 (FY25-26). It includes recommendations for adjusting appropriations based on recent revenue trends, spending, and operational needs. This report highlights the City's commitment to maintaining a balanced budget while adapting to changing economic conditions that influence revenue estimates. It also addresses the continued community demand for the Ayuda Sin Fronteras program. Although the main focus of the recommended changes is on the General Fund, adjustments to various restricted funds are also included to ensure those budgets align with current and expected financial activity. This report also includes updated revenue estimates, recommended appropriation adjustments, a General Fund summary of revenues and expenditures, and a full-time vacancy report as of March 31, 2026. The proposed General Fund adjustments result in a net increase of $1,566, bringing the estimated Spendable Fund Balance to $11,628,642. This minor increase is due to adjustments caused by higher-than-anticipated Paramedic Service Charges and Business License Tax revenue. These increases were almost entirely offset by decreases in sales tax estimates for both Bradley Burns and Measure X, discussed in greater detail City Council 7 - 1 6/2/2026 FY2025-26 Third Quarter Budget Update and Proposed Appropriation Adjustments June 2, 2026 Page 2 in the General Fund Revenue section of this report. The City's General Fund Reserve Policy requires a reserve equal to 18% of recurring revenue, and the revenue increase of $1,910 raises the reserve requirement by $344. A General Fund summary as of March 31, 2026, follows. General Fund Proposed Third FY2025-26 General Fund Summary Activity through Quarter Updated Estimates March 31,2026 Adjustments Estimated Beginning Balance at July 1,2025 $ 97,650,804 $ - $ 97,650,B04 Revenue Estimate $ 414,059,048 $ 1,910 $ 414,060,958 Appropriated Spending $ (424,600,091) $ - $ (424,600,091} FY25-26 Contribution to Pension Stabilization $ (1,000.000) Trust $ - $ (1,000,000) Estimated Ending Balance at June 30,2026 $ 86,109,761 $ 1,910 $ 86,111,671 Less: 18% Reserve' $ 74,482,686 $ 344 $ 74,483,030 Estimated Spendable Balance $ 11,627,075 $ 1,566 $ 11,628,642 'The City's 18%reserve policy applies to annual recurring revenue only. General Fund Revenue A summary of General Fund revenue follows. AnnualBudget Estimate through Received .; Revenue Source 0313112026 0313112026 - - . Property Tani Property Tax In-Lieu 96,523.310 55,573,671 57.6% Sales Tax (Measure X) 83,142.580 48,561,773 58.4% Sales Tax (Bradley Burns) 58,911.390 33,697,005 57.2% Other General Fund Revenue 49.662.408 36,908,392 74.3% Charges for Service 32,464.400 26,522,286 81.7% Utility Users Tax 29,250,000 2D,252,436 69.2% Business License 17,500,000 12,876,553 73.6% Franchise Fees 13,600,000 6,984,757 51.4% Cannabis Revenue 12,651,460 7,725,851 61.1% Jail Revenue 10,853,500 6,162,820 56.8% Hotel Visitor's Tax 9,500,000 6,178,360 65.0% ' Total General Fund Revenue 414,059,048 61,443,904 63.1% The City has received approximately $261.4 million in General Fund revenues through March 31, 2026, representing 63.1% of the annual revenue estimate. Because the City continues to accrue revenues through the end of August, current collections indicate that overall FY25-26 revenue targets remain on track. City Council 7 - 2 6/2/2026 FY2025-26 Third Quarter Budget Update and Proposed Appropriation Adjustments June 2, 2026 Page 3 Sales Tax (Bradley Burns) Based on the latest update from the City's sales tax consultant, staff is adjusting the Bradley-Burns sales tax estimate downward by $669,220, resulting in a revised budget total of$58,242,170. Ongoing political and economic volatility, compounded by persistent inflation, continues to constrain consumer spending. In Santa Ana, these conditions have reduced demand in the auto and transportation sectors, as well as in the building and construction trades. Although housing demand remains relatively strong, the building and construction sectors continue to face significant challenges related to elevated labor, material, and financing costs, which are placing downward pressure on sales tax growth. Sales Tax (Measure X) Consistent with the Bradley-Burns adjustment, staff is also reducing the Measure X sales tax estimate by $328,870, bringing the revised budget total to $82,813,710. Measure X revenues continue to face similar economic pressures from inflation and softer consumer spending. However, the reduction is less significant than the Bradley-Burns sales tax adjustment, due in part to continued strength in online sales activity. Paramedic Services Charge Revenue from the Paramedic Services Charge continues to perform above budget estimates, partially offsetting current reductions in sales tax revenues. The Public Provider Ground Emergency Medical Transportation (PP-GEMT) program provides supplemental federal reimbursement to eligible public agencies for qualifying emergency medical transportation services provided to Medi-Cal patients. Based on current year-to- date collections, staff is increasing Paramedic Services Charge revenue estimates by $600,000, resulting in a revised budget of$15,800,000. Business License Tax Santa Ana's Business License Tax revenue continues to perform well, supported in part by participation in the California Franchise Tax Board (FTB) City/County Business Tax Program. These efforts have improved the City's ability to identify unregistered businesses, enhance compliance, and strengthen revenue collection. During FY 2025- 26, the City onboarded approximately 1,000 new business licenses through expanded compliance efforts. As a result, staff is increasing Business License Tax revenue estimates by $400,000, bringing the revised budget total to $17,900,000. General Fund Expenditures A summary of General Fund expenditures follows. City Council 7 - 3 6/2/2026 FY2025-26 Third Quarter Budget Update and Proposed Appropriation Adjustments June 2, 2026 Page 4 AnnualBudget Department Thr. . 0313112026 City Attorney 5,784,036 2,772,135 47.9% City Clerk 1,700,603 1,081,883 63.6% City Council 1,034,920 608,777 58.8% City Manager 4,629,460 3,091,969 66.8% Community Development 6,418,564 3,180,349 49.5% Finance &Mgmt Services 14,517,485 9,561,812 65.9% Fire&Emergency Medical Svcs2 63,248,404 50,425,737 79.7% General Non-Departmental 59,148,350 36,500,175 61.7% Human Resources 4,769,673 2,949,162 61.8% Inter-Fund Transfers 16,479,530 11,249,048 68.3% Library 14,334,094 7,052,706 49.2% Museum Funding 1,769,950 1,332,561 75.3% Parks, Recreation &Comm Svcs 27,813,543 12,371,776 44.5% Planning &Building 20,253,712 12,303,232 60.7% Police 164,923,005 119,636,195 72.5% Public Works 84.143.790 44.492.751 52.9°% Votal General Fund Expenditure 490,969,119 318,610,268 64.94 21re&Emergency A4edlcal Services includes a one-month advance. 3includes all appropriation adjustments through A4arch 31, 2026; including Carry Fonvards. As of March 31, 2026, the City has spent approximately $318.6 million from the General Fund, representing 64.9% of the adjusted budget. Overall year-to-date expenditures remain within an appropriate range for this point in the fiscal year and are generally aligned with budget expectations. Fire & Emergency Medical Services is tracking slightly higher due to the one-month advance, while Museum Funding is nearly on target, reflecting regular recurring payments. Overall, expenditure trends indicate that departments are generally operating within their planned budgets. Ayuda Sin Fronteras On March 3, 2026, as part of the Mid-Year Budget Update for the Program, the City Council approved an additional $150,000 in funding for the Ayuda Sin Fronteras program. The program provides short-term emergency rental and utility assistance to households affected by Immigration and Customs Enforcement (ICE) activity. With this action, the City Council has now approved a total of$400,000 in FY25-26. Based on current program demand, staff is requesting an additional $150,000 allocation, which would increase total program funding to $550,000 for the fiscal year. The additional funding is supported through vacancy savings identified through March 31, 2026, resulting in no additional fiscal impact on the General Fund. The table below outlines the departmental funding contributions. City Council 7 - 4 6/2/2026 FY2025-26 Third Quarter Budget Update and Proposed Appropriation Adjustments June 2, 2026 Page 5 Department Amount City Attorney $ 25,0C-) Finance & 1%,lgmt Services 25,O0(--, Planning & Building $ 25,0C-1C-1 Police $ 25,000 Public 'Norks 25,000 City klanager $ 10,000 Human Resources $ 10,000 City Clerk $ 1,250 Community Development $ 1,250 Library $ 1,250 Parks_ Recreation & Comm Svcs $ 1,250 Total $ 150,000 The departments identified above have sufficient vacancy savings to support this effort. If approved, the item would authorize the transfer of funding to the Community Assistance Fund — Contract Services account established to track program expenses. Adjustments to Other Funds Lay's Replay Tournament Donation The Parks, Recreation & Community Services (PRCSA) department requests to recognize $34,872 in donation revenue and appropriate the same amount in expenditures to offset the costs associated with a free tournament at Campesino Park's Lay's Replay mini pitch. The tournament was held in April and May, and the tournament winners qualified for the chance to attend a 2026 FIFA World Cup match. Criminal Activities Fund An appropriation of $5,000 from the Criminal Activities Fund balance is requested to support Police Department investigation costs. This fund consists of proceeds from state asset forfeitures and accumulated interest earnings. In accordance with applicable restrictions, these funds cannot supplant local funding sources and are generally limited to supporting eligible law enforcement activities. Emergency Rental Assistance (ERA) Fund Community Development staff is requesting approval to recognize $6,277 in revenue from accumulated interest earnings within the Emergency Rental Assistance (ERA) Fund and to appropriate the same amount in expenditures. The ERA program provided rental assistance to residents during the height of the COVID-19 pandemic. While original program funds have been fully expended and the fund is scheduled to close at the end of the fiscal year, interest earnings have continued to accrue. City Council 7 - 5 6/2/2026 FY2025-26 Third Quarter Budget Update and Proposed Appropriation Adjustments June 2, 2026 Page 6 The City uses Neighborly, a cloud-based platform, to maintain electronic application records for prior City-administered rental assistance programs, including ERA and the Eviction Prevention Program. Federal grant requirements mandate that these records be retained for five years after the end of the period of performance (September 30, 2025), or until the final report is submitted to the U.S. Treasury, whichever is later. To ensure continued compliance and access to these records, the City must maintain an annual Neighborly subscription costing $15,480. A portion of this expense will be covered by the $6,277 in accrued interest earnings. The remaining balance, as well as future subscription costs, will be funded through alternative sources. Rental Registry Fund Rental Registry staff continues to manage growing demand for core Rent Stabilization services, including Tenant Petitions, Fair Return Petitions, Public Records Requests (PRRs), outreach initiatives, and general public inquiries. This increased workload has created the need for additional staffing to support program administration and legal services, while also increasing operating costs for materials, office modernization, and upgraded communication infrastructure. Staff anticipates Rental Registry Fee revenues to remain consistent with FY 2024-25 levels at approximately $3.1 million. Accordingly, staff is increasing the Rental Registry Fee revenue estimate by $700,000 and recognizing $40,000 in late fee revenue, bringing total revised revenues to $3,182,060. To ensure the Rent Stabilization Program can continue delivering high quality and reliable services, staff recommends appropriating these funds for corresponding personnel, operational, and service related expenditures. With these adjustments, the Rental Registry Fund remains balanced. Citywide Vacancy Report The Citywide vacancy rate as of March 31, 2026, remains unchanged at 13%, consistent with the Mid-Year Vacancy Report covering vacancies through December 31, 2025. This stability indicates that overall staffing levels have remained steady throughout the third- quarter reporting period. The March 31, 2026, Vacancy Report is presented in Exhibit 2. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The overall estimated impact to the General Fund is immaterial, resulting in a net increase of $1,566 to the Spendable Fund Balance through June 30, 2026. Exhibit 1 provides a detailed listing of the line-item adjustments to revenue estimates and the corresponding recommended changes to appropriations. City Council 7 - 6 6/2/2026 FY2025-26 Third Quarter Budget Update and Proposed Appropriation Adjustments June 2, 2026 Page 7 EXHIBIT(S) 1. Line Item Adjustments to Various Revenue and Expenditure Accounts 2. Citywide Vacancy Report as of March 31, 2026 Submitted By: Alexander Trinidad, Executive Director, Finance and Management Services Agency Approved By: Alvaro Nunez, City Manager City Council 7 - 7 6/2/2026 co N O N r N N C9 m O O O O O O O O O O O O O O O O W N r` O O O LO O O O LO LO O O O O LO N C N 00 O O O N O CD O N N O O O O N CA 00 O O O r LO O LO r r O LO LO LO r Lf) = Cfl N O O N N — — LO N N N — E (D co It� (.0 r LL Q 69 Efl 69 69 U!) U) U) C!} E!} Ef} 60- 60 EF} E!} E!? 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GOVERNMENT CODE 484308 APPLIES: No DISCUSSION Annually, the Finance and Management Services Agency (FMSA) reviews a listing of unclaimed monies that are older than three (3)years. The nature of these monies includes unclaimed monies related to deposits, commissary account, and other payments made by the City. State law allows the City to publish a notification of the unclaimed monies, offering the public an opportunity to claim them. In the absence of any claims, the City can recognize them as revenue. State law allows the City to transfer unclaimed monies, held for a period of one (1) year, without publication for individual items less than $15 or any amount if the depositor's name is unknown. FMSA has identified $47,374.75 of unclaimed monies that can be recorded as revenue in the General Fund for the fiscal year ending June 30, 2026. The breakout of the unclaimed monies is as follows: Funds $15 or Greater Amount Uncashed checks $46,510.67 Funds Less Than $15 Amount Uncashed checks $ 864.08 Grand Total $47,374.75 Due Diligence Efforts Various departments made efforts to contact payees and depositors before the list was compiled for noticing purposes. To ensure the public was aware of the existence of City Council 8 - 1 6/2/2026 Recognition of Revenue for Certain Unclaimed Monies from Various City Funds June 2, 2026 Page 2 unclaimed monies on file with the City, FMSA staff published a Public Notice (Exhibit 1) in the Orange County Register in April 2026 for two (2) successive weeks in accordance with the applicable Government Code sections. The City did not receive any inquiries regarding the unclaimed monies as a result of the publication. Part of the unclaimed monies included individual items that were less than $15. These monies were not included in the publication per Government Code §50055. If the City Council approves the Recommended Action, unclaimed monies in the amount of $47,374.75 will be recorded as revenue in the General Fund, in accordance with Government Code §50053. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Unclaimed monies in the amount of $47,374.75 will be reclassified to the General Fund (Account No. 01102002-57010 — Miscellaneous Recoveries). EXHIBIT(S) 1. Public Notice Submitted By: Alexander Trinidad, Executive Director, Finance and Management Services Agency Approved By: Alvaro Nunez, City Manager City Council 8 - 2 6/2/2026 The Orange County Register EXHIBIT 1 1920 Main St., Suite 225 Irvine, Ca 92614 714-796-7000 5211379 CNSB/CNSB-ACCOMMODATIONS PROOF OF PUBLICATION 915 E 1ST ST ORDER EXPEDITING Legal No. 0011784154 LOS ANGELES, CA 90012-4050 PUBLIC NOTICE OF UNCLAIMED MONEY HELD BY CITY OF SANTA ANA This is a public notice that the City of Santa Ana ("City") is in FILE NO. 4024662 possession of certain refundable monies in connection with the following list noted below in the total' 67. AFFIDAVIT OF PUBLICATION amount of sitars pp are ne 1 o o These depositors are no longer on file with the City. The above funds were STATE OF CALIFORNIA, collected/received by the City of Santa Ana. The funds have been SS. deposited into the City's designated financial institution's funds as County of Orange listed below ("Unclaimed Monies"). Pursuant to Government Code section 50050 etseR., it is proposed the Unclaimed Monies shall become the property of the City on June 2, 2026. I am a citizen of the United States and a resident of the Anyone who has alegal claim the Unclaimed Monies must fitle a County aforesaid; I am over the age of eighteen years, and written claim with the City Treasurer on or before June 2,2026, not a party to or interested in the above entitled matter. I at the address provided below. The am the principal clerk of The Orange Count Register, a claim must identify the name r the P P 9 Y g claimant, the claimant's current newspaper of general circulation, published in the city of address and phone number, the amount claimed,and the grounds on Santa Ana, County of Orange, and which newspaper has which the claim is founded.The City Treasubeen adjudged to be a newspaper of general circulation by urtherrpr ofer sofh identityright ta demand o he the Superior Court of the Count of Orange, State of facts establish any claim, and p Y g may accept or reject a claim. If the California, under the date of November 19, 1905, Case No. claim is reiected, the claimant may file a verified complaint seeking to A-21046, that the notice, of which the annexed is a true recover all, or a designated part, of printed copy, has been published in each regular and the Unclaimed Monies in a court of P PY p 9 competent jurisdiction within entire issue of said newspaper and not in any supplement Orange County and serve a copy of the complaint and summons upon thereof on the following dates, to wit: the City Treasurer. A copy of the complaint and summons must be served within thirty (30) days of 04/11/2026, 04/18/2026 receiving the City's notice the claim: was reiected. Further information regarding the Unclaimed Monies may be obtained from the City Treasurer, City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92702. Claims or further I certify(or declare) under the penalty of perjury under the information related to Unclaimed Monies may also be submitted by laws of the State of California that the foregoing is true email to accounting@Santa-ana.org. and Correct: DEPOSITED FUNDS WITH THE CITY: Fund and description in which monies are held,Amount Executed at Anaheim, Orange County, California, on Police Commissary Account Fund, $16,950.57 Date: April 18, 2026. General Fund,$16,557.03 Operating Fund,$1,246.61 Water Fund,$2,671.07 Workers' Compensation Fund, $6,386.30 General Liability Fund,$2,699.09 Jennifer L. Hall,CMC City Clerk 4/11,4/l8/26 C N S-4024662# ORANGE COUNTY REGISTER Signature City Council 8 - 3 6/2/2026 1 Finance & Management Services www.santa-ana.org/finance Item # 9 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 2, 2026 TOPIC: Citywide Maintenance, Repair, and Operational Supplies AGENDA TITLE Citywide Purchase Order Contract with Grainger, Inc. for Maintenance, Repair, and Operational Supplies (Specification No. 20-001) (Specification No. 25-048) (General Fund and Non-General Fund) RECOMMENDED ACTION Amend the Citywide Purchase Order Contract with Grainger, Inc. for maintenance, repair, and operational supplies by increasing the contract amount by $475,000, for a revised estimated annual amount of $500,000 for the remaining contract term expiring March 31, 2029, for a revised total amount not to exceed $2,075,000. GOVERNMENT CODE &84308 APPLIES: Yes DISCUSSION On April 1, 2025, the City Council awarded a Citywide Purchase Order Contract to Grainger, Inc. for maintenance, repair, and operational supplies in an amount not to exceed $1,600,000 for a contract term expiring March 31, 2029. Usage under this purchase order contract has increased and current operational needs now exceed the approved contract authority. Staff is requesting an additional $475,000 in contract authority to align with current operational usage for the remaining contract term. Following expiration of the prior purchase order contract and before the current purchase order contract became effective, City departments continued obtaining maintenance, repair, and operational supplies necessary to support ongoing operations and facility maintenance. Staff is requesting an additional $75,000 in contract authority to cover supplies received during that period. Approval of both requests would result in a revised total contract amount not to exceed $2,075,000. The Purchasing Division establishes annual Citywide purchase order contracts with vendors that provide goods and services required by multiple City departments on a recurring basis. These contracts provide an alternative to other agreements, helping departments manage costs while benefiting from vendor convenience. Grainger, Inc. provides a variety of essential items, including miscellaneous supplies, parts, City Council 9 - 1 6/2/2026 Citywide Maintenance, Repair, and Operational Supplies June 2, 2026 Page 2 equipment, and materials needed for general maintenance and repairs throughout the City. Various departments, including Public Works, Police, Jail, Fleet, Facilities, and Parks and Recreation, rely on these contracts to order supplies as needed, ensuring uninterrupted operations and facility management. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding is available in the FY 25-26 budget under various departmental Miscellaneous Operating Expense accounts (No. 63001). Funding for subsequent fiscal years will also be included in these Miscellaneous Operating Expense accounts as part of proposed budgets for City Council consideration. An estimated annual amount of$500,000 may be utilized, but actual usage will vary based on operational needs and budget capacity. Total expenditures will not exceed the revised contract amount of$2,075,000. Prior to utilizing the Citywide contracts, the requesting departments will follow the Purchasing Policies and Procedures and ensure funds are available. Upon successful completion of the fiscal review, the Purchasing Division will approve orders in accordance with the Policy. Submitted By: Alexander Trinidad, Executive Director Finance and Management Services Agency Approved By: Alvaro Nunez, City Manager City Council 9 - 2 6/2/2026 Finance and Management Services www.santa-ana.org/finance Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 2, 2026 TOPIC: Reprographic Paper and Envelopes AGENDA TITLE Purchase Order Contract with Veritiv Operating Company for Reprographic Paper and Envelopes (Specification No. 26-062) (General Fund and Non-General Fund) RECOMMENDED ACTION: Award Purchase Order Contract to Veritiv Operating Company for Reprographic Paper and Envelopes for a one (1)-year term in an amount of$107,000 beginning June 2, 2026 and expiring June 1, 2027, with provisions for three (3), one (1)-year renewal options, in a total amount not to exceed $428,000. GOVERNMENT CODE 484308 APPLIES: No DISCUSSION: The Finance and Management Services Agency's Central Services Division requires copier, laser, and specialty papers to provide copy paper and in-house duplicating services for departments throughout the City. In addition, the Police Department's Central Distribution Center and Jail Operations stocks copy paper for the Police Department and Holding Facility, respectively. Santa Ana Municipal Code, Section 2-807(d) authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The County of Orange, a cooperative government purchasing agency, awarded a contract to Veritiv Operating Company (MA-031-26010436) as a result of an open, competitive bidding on behalf of its members, which includes government agencies. Staff researched available procurement options and determined that Veritiv Operating Company meets the City's specifications and can provide the Reprographic Paper and Envelopes to be utilized by the Finance and Management Agency — Central Services Division. By leveraging the procurement power through cooperative purchasing, the City of Santa Ana is able to obtain nationally vetted, high quality products at competitive volume pricing, and is in accordance with the City's existing Purchasing Guidelines. City Council 10 — 1 6/2/2026 Reprographic Paper and Envelopes June 2, 2026 Page 2 ENVIRONMENTAL IMPACT: There is no environmental impact associated with this action. FISCAL IMPACT: Funding is available in the current FY 2025-26 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. Funding allocations for renewal o tion ears will follow the same account allocation shown below. Fiscal Year Accounting Fund Description Accounting Unit, Amount Unit- Account Account # Description 2025-26 01110120- Finance & Management Miscellaneous $6,250 June 63001 Central Services Operating Expenses 2025-26 01114450- Police Central Miscellaneous $1,667 June 63001 Distribution Center Operating Expenses 2025-26 01114475- PD Jail Operations Miscellaneous $1,000 June 63001 Operating Expenses 2026-27 01110120- Finance & Management Miscellaneous $68,750 Jul — May 63001 Central Services Operating Expenses 2026-27 01114450- Police Central Miscellaneous $18,333 Jul — May 63001 Distribution Center Operating Expenses 2026-27 01114475- PD Jail Operations Miscellaneous $11,000 Jul — May 63001 Operating Expenses Total Year 1 Cost $107,000 Submitted By: Alexander Trinidad, Executive Director, Finance and Management Services Agency Approved By: Alvaro Nunez, City Manager City Council 10 — 2 6/2/2026 Information Technology www.santa-ana.org/IT Item # 11 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 2, 2026 TOPIC: HPE Server and Controllers AGENDA TITLE Purchase Order to Hewlett Packard Enterprise Company for an HPE Server and Controllers (Specification No. 26-071) (Non-General Fund) RECOMMENDED ACTION Authorize a Purchase Order to Hewlett Packard Enterprise Company for an HPE Server and Controllers in an amount not to exceed $139,585. GOVERNMENT CODE 484308 APPLIES: No DISCUSSION The City of Santa Ana uses the enQuesta Customer Information System (CIS) as the primary platform for managing customer accounts, billing, and revenue for its water, refuse, sewer, and related municipal utility services. The system is integral to the City's financial operation and customer service delivery. The existing server that hosts the enQuesta CIS system was purchased in 2020 and is currently experiencing critical storage capacity limitations. In order to mitigate any operational risks and to maintain the integrity of the City's utility billing operations, staff recommends replacing the server to ensure continued system reliability, protect revenue operations, and support high-quality customer service. The cost for the server is $70,206. The existing storage infrastructure at the City Hall and Police Department data centers is approaching end-of-support status. Upgrading the controller units on each platform provides a cost-effective opportunity to extend the operational life of these systems and maximize the value of the City's existing technology investments for at least an additional five years. The cost for the new controllers is $69,379. Santa Ana Municipal Code, Section 2-807(d), authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The NASPO City Council 11 — 1 6/2/2026 HPE Server and Controllers June 2, 2026 Page 2 Agreement No. 23008 (CA Participating Addendum No. 7-23-70-55-03-CA) with Hewlett Packard Enterprise Company (Exhibit 1) for computer equipment, peripherals, and related services was awarded as a result of open, competitive bidding and meets the City's requirements. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding is available in current FY 2025-26 budget. Fiscal Accounting Fund Description Accounting Unit— Amount Year I Unit -Account Account No. No. Description 2025-26 06017646- PWA— Water Meter Contract Services $45,634 62300 Services Professional 2025-26 06917640- PWA— Refuse Contract Services $11,934 62300 Collection Service Professional 2025-26 06817640- PWA— Contract Services $7,722 62300 Environment/Sanitation Professional 2025-26 05617640- PWA— Sanitary Sewer Contract Services $4,916 62300 Service Professional , 2025-26 10920149- Information Technology IT Projects, $69,379 66400 Machinery & -Equipment Total $139,585 EXHIBIT(S) 1. NASPO/ Hewlett Packard Enterprise Company Agreement Submitted By: Jack Ciulla, Chief Technology Innovations Officer Approved By: Alvaro Nunez, City Manager City Council 11 — 2 6/2/2026 STATE OF CALIFORNIA PARTICIPATING ADDENDUM NUMBER 7-23-70-55-03 AMENDMENT 3 Computer Equipment, Peripherals & Related Services Minnesota NASPO ValuePoint Master Agreement Number 23008 Hewlett Packard Enterprise Company (Contractor) The parties mutually agree to amend Participating Addendum 7-23-70-55-03 as follows: 1) Agreement is extended from June 30, 2026, to June 30, 2027. Section 2. TERM, subparagraph A is revised to read as follows: A. The term of this Participating Addendum shall begin upon signature approval by the State and will end June 30, 2027, or upon termination by the State, whichever occurs first. All other terms and conditions of the Participating Addendum shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this Participating Addendum as of the date of execution by both parties below. STATE OF CALIFORNIA CONTRACTOR Department of General Services Hewlett Packard Enterprise Company Agency Name Contractor Name Digitally signed by Julie Digitally signed by Nicole J u I i e Matthews Hadley Matthews Date:202.05.06 5 6 2026 Nicole Hadle y ate:-07'0 2026.04.0614:03:21 4/6/2026 Authorized Signature Date Signed Authorized Signature Date Signed Julie Matthews, MAU2 Supervisor Nicole Hadley, Contract Negotiator Printed Name/Title of Person Signing Printed Name/Title of Person Signing 707 Third Street 1701 East Mossy Oaks Road West Sacramento, CA 95605 Spring, TX 77389 Address Address Page 1 of 1 City Council 11 — 3 6/2/2026 STATE OF CALIFORNIA PARTICIPATING ADDENDUM NUMBER 7-23-70-55-03 AMENDMENT 2 Computer Equipment, Peripherals & Related Services Minnesota NASPO ValuePoint Master Agreement Number 23008 Hewlett Packard Enterprise Company (Contractor) The parties mutually agree to amend Participating Addendum 7-23-70-55-03 as follows: 1) Agreement is extended from June 30, 2025, to June 30, 2026. Section 2. TERM, subparagraph A is revised to read as follows: A. The term of this Participating Addendum shall begin upon signature approval by the State and will end June 30, 2026, or upon termination by the State, whichever occurs first. 2) Section 22. GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) REPORTING is hereby deleted and replaced with the following: 22. GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) DEFINITIONS: For purposes of this Section, the following terms shall be given the meaning shown below. Capitalized terms used below and not defined in this Section shall have the meaning set forth in Section 1 (Definitions) or in the text of the IT General Provisions (rev. 06/21/2022). Artificial Intelligence (Al): an engineered or machine-based system that varies in its level of autonomy and that can, for explicit or implicit objectives, infer from the input it receives how to generate outputs that can influence physical or virtual environments (Gov Code §§ 11549.64 & 11546.45.5). GenAl Training Data: any content, information, or data that is used to train, tune, test, or validate a GenAl, including text, images, video, audio, code, or similar types of input. Generated Data: any output, results, content, or other data that is produced by GenAl, including but not limited to text, images, video, audio, code, or similar types of output. Generative Al (GenAl): an Al system that can generate derived synthetic content, including text, images, video, and audio, that emulates the structure and characteristics of the system's GenAl Training Data (Gov Code §11549.64). PagP 1 of 2 City Council 11 — 4 6/2/2026 Participating Addendum 7-23-70-55-03 Amendment 2 Hallucination: Generated Data that is nonsensical, false, or misleading, and is not based on real or existing data, but is instead produced by bias or the GenAl's extrapolation or creative interpretation of its Gen Al Training Data. Materially Impacts: shall have the same meaning set forth in State Administrative Manual (SAM) 4986.2. Prompt: any written, spoken, or rendered information provided as a query, command, or other form of input, to any GenAl in connection with this Contract. For avoidance of doubt, Prompt includes any input automatically detected or created by the GenAl, as well as any derivate works of a Prompt or collection of Prompts. GENAI DISCLOSURE OBLIGATIONS: Disclosure Obligations: a) Contractor must immediately notify the State in writing if it: (1) intends to provide GenAl as a Deliverable to the State; or (2) intends to utilize GenAI, including GenAl from third parties, to complete all or a portion of any Deliverable that materially impacts: (i) functionality of the System, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term "materially impacts" shall have the same meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAl. b) Such notification shall be provided to the State designee identified in this Contract. c) At the direction of the State, Contractor shall discontinue the provision to the State of any previously unreported GenAl that results in a material impact to the functionality of the System, risk to the State, or Contract performance, as determined by the State. d) If the use of previously undisclosed GenAl is approved by the State, then Contractor will update the Deliverable description, and the Parties will amend the Contract accordingly, which may include incorporating the GenAl Special Provisions into the Contract, at no additional cost to the State. Failure to Disclose or Discontinue GenAl Use: The State, at its sole discretion, may consider Contractor's failure to disclose or discontinue the provision or use of GenAl as described above, to constitute a material breach of Contract when such failure results in a material impact to functionality of the System, risk to the State, or Contract performance. The State is entitled to seek any and all remedies available to it under law as a result of such breach, including but not limited to termination of the contract, for default pursuant to Section 23 (Termination for Default) of the IT General Provisions (rev. 06/21/2022). Page 9 nf I City Council 11 — 5 6/2/2026 Participating Addendum 7-23-70-55-03 Amendment 2 All other terms and conditions of the Participating Addendum shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this Participating Addendum as of the date of execution by both parties below. STATE OF CALIFORNIA CONTRACTOR Department of General Services Hewlett Packard Enterprise Company Agency Name Contractor Name ewsigned by Julie Julie Matth /'� /'� Matthews Date,2025.05.1517,0732 5/1 5/2025 7'00' ,& 4LjLa_ 5/6/COLS Authorized Signature Date Signed Autl6ized Signature 9 Date Signed Julie Matthews, MAU2 Supervisor Nicole Hadley/Contract Negotiator Printed Name/Title of Person Signing Printed Name/Title of Person Signing 707 Third Street 1701 East Mossy Oaks Road West Sacramento, CA 95605 Spring, TX 77389 Address Address PagP 3 nf 3 City Council 11 — 6 6/2/2026 STATE OF CALIFORNIA PARTICIPATING ADDENDUM NUMBER 7-23-70-55-03 AMENDMENT 1 Computer Equipment, Peripherals & Related Services Minnesota NASPO ValuePoint Master Agreement Number 23008 Hewlett Packard Enterprise Company (Contractor) The parties mutually agree to amend Participating Addendum 7-23-70-55-03 as follows: 1) Section 22. GENERATIVE ARTIFIFICAL INTELLIGENCE (GENAI) REPORTING is hereby added to read as follows: 22.GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) REPORTING The State of California seeks to realize the potential benefits of GenAl, through the development and deployment of GenAl tools, while balancing the risks of these new technologies. Upon request by an ordering agency, Contractor must complete a GenAl Reporting and Fact Sheet (STD 1000) to identify if their solution or service includes, or makes available, any GenAl including, GenAl from third parties or subcontractors. During the term of the contract, Contractor must notify the State in writing if their services or any work under this contract includes, or makes available, any previously unreported GenAl technology, including GenAl from third parties or subcontractors. Contractor shall immediately complete the GenAl Reporting and Factsheet (STD 1000) to notify the State of any new or previously unreported GenAl technology. At the direction of the State, Contractor shall discontinue the use of any new or previously undisclosed GenAl technology that materially impacts functionality, risk or contract performance, until use of such GenAl technology has been approved by the State. Failure to disclose GenAl use to the State and submit the GenAl Reporting and Factsheet (STD 1000) may be considered a breach of the contract by the State at its sole discretion and the State may consider such failure to disclose GenAl and/or failure to submit the GenAl Reporting and Factsheet (STD 1000) as grounds for the immediate termination of the contract. The State is entitled to seek any and all relief to which it may be entitled to as a result of such non-disclosure. The State reserves the right to amend the contract, without additional cost, to incorporate GenAl Special Provisions into the contract at its sole discretion and/or terminate any contract that presents an unacceptable level of risk to the State. If Contractor identifies GenAl in their solution, a copy of the STD 1000 must be submitted to the DGS State Contract Administrator. Panes 1 of 7 City Council 11 — 7 6/2/2026 Participating Addendum 7-23-70-55-03 Amendment 1 All other terms and conditions of the Participating Addendum shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this Participating Addendum as of the date of execution by both parties below. STATE OF CALIFORNIA CONTRACTOR Department of General Services Hewlett Packard Enterprise Company Agency Name Contractor Name Digitally Julie Matthews fined by Julie $/20/2024 Matthews Date:2024.10.2518:18:21 10/25/2024 �a� Z�� Authorized Signature Date Signed Authorized Signature Date Signed Julie Matthews, MAU2 Supervisor Debra Laird, Manager, Contract Negotiationsw Printed Name/Title of Person Signing Printed Name/Title of Person Signing 707 Third Street 1701 East Mossy Oaks Road West Sacramento, CA 95605 Spring, TX 77389 Address Address Pane 7 of 7 City Council 11 — 8 6/2/2026 STATE OF CALIFORNIA PARTICIPATING ADDENDUM NUMBER 7-23-70-55-03 Computer Equipment, Peripherals & Related Services Minnesota NASPO ValuePoint Master Agreement Number 23008 Hewlett Packard Enterprise Company (Contractor) This Participating Addendum Number 7-23-70-55-03 is entered into between the State of California, Department of General Services (hereafter referred to as "State" or "DGS") and Hewlett Packard Enterprise Company (hereafter referred to as "Contractor") under the lead state of Minnesota NASPO ValuePoint Master Agreement Number 23008. 1. SCOPE A. This Participating Addendum covers the purchase of computer equipment (desktops, laptops, tablets, servers, and storage, including related peripherals & services) under the Minnesota NASPO ValuePoint Master Agreement. The Minnesota NASPO ValuePoint Master Agreement is hereby incorporated by reference. Product/service categories included under this Participating Addendum are identified in Section 5 (Available Products and Services). B. This Participating Addendum is available for use by California state agencies and local governments. A local government is defined as any city, county, city and county, district, or other local governmental body, school district or corporation empowered to expend public funds. The State Agency Listing (https://www.ca.gov/agenciesall/) provides a comprehensive list of state agencies. C. Each local government is to make its own determination whether this Participating Addendum and the Minnesota NASPO ValuePoint Master Agreement are consistent with its procurement policies and regulations. 2. TERM A. The term of this Participating Addendum shall begin February 1, 2024, or upon signature approval by the State whichever occurs later, and will end June 30, 2025, or upon termination by the State, whichever occurs first. B. Lead state amendments to extend the NASPO ValuePoint Master Agreement term date are not automatically incorporated into this Participating Addendum. Extension(s) to the term of this Participating Addendum will be through a written amendment upon mutual agreement between the State and the Contractor. C. Order placement and execution shall be on or before the expiration of this Participating Addendum. However, delivery of products or completion of services may be up to 120 days after the Participating Addendum expiration date. Page 1 of 1 n City Council 11 — 9 6/2/2026 Participating Addendum 7-23-70-55-03 3. TERMS AND CONDITIONS/INCORPORATION OF DOCUMENTS A. Terms and conditions listed below are hereby incorporated by reference and made a part of this Participating Addendum as if attached herein and shall apply to the purchase of goods or services made under this Participating Addendum. 1) General Provisions — Information Technology (GSPD-401 IT) effective 6/21/2022 2) Cloud Computing Software as a Service (SaaS) General Provisions effective 6/21/2022 3) Cloud Computing Special Provisions for Software as a Service (SaaS) effective 03/15/2018 B. Terms can be viewed on the DGS Procurement Division website (https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division- Resources-List-Folder/Required-Language-for-Solicitations-and-Contracts). 4. ORDER OF PRECEDENCE A. In the event of any inconsistency between the articles, attachments, or provisions which constitute this agreement, the following descending order of precedence shall apply: 1) California Participating Addendum Number 7-23-70-55-03 2) Minnesota NASPO ValuePoint Master Agreement Number 23008 5. AVAILABLE PRODUCTS AND SERVICES A. The following product and service offerings from the Minnesota NASPO ValuePoint Master Agreement Number 23008 are allowed under this Participating Addendum: 1) Band 3, Servers and Storage 6. RESTRICTIONS/DISALLOWED PRODUCTS AND SERVICES A. Configuration limits: The dollar limits identified below are based on a SINGLE computer/system configuration. This is NOT a restriction on the purchase of multiple configurations (e.g., an entity could purchase 10 laptops at $15,000 each, for a total purchase price of$150,000) ITEM CONFIGURATION Band 3 $1,000,000 Peripherals $10,000 Services Addressed in the customer specific Purchase Orders B. Services must be related to the procurement of equipment. Page 9 of 1 Q City Council 11 — 10 6/2/2026 Participating Addendum 7-23-70-55-03 C. The following restrictions apply to state agency purchases under this Participating Addendum: 1) Product and service categories that are available on mandatory California statewide contracts cannot be purchased from this Participating Addendum by state agencies without an exemption. State agencies are responsible for obtaining a mandatory statewide contract exemption from DGS prior to issuing a purchase order. 2) Service-only purchases are disallowed. (Exception: Equipment maintenance service purchases are allowed). 3) Services that fall within the definition of"public works" as defined in Public Contract Code section 1101 and Labor Code section 1720 are disallowed under this Participating Addendum and must be procured by alternate means. This restriction is not applicable to local governments. 4) Leasing/rental is not allowed. 5) Professional services are not allowed. 7. PRICING A. Contractor's pricing is outlined in the Minnesota NASPO ValuePoint Master Agreement Number 23008. B. Contractor shall notify the State Contract Administrator of any amendments and pricing adjustments approved and executed by the state of Minnesota. 8. AUTHORIZED RESELLERS A. Contractor may use State-approved Authorized Resellers under this Participating Addendum for sales and service functions as defined herein. 1) Authorized Resellers must accept purchase orders and accept payment from ordering agencies for products and services offered under this Participating Addendum. 2) Authorized Resellers are responsible for sending a copy of all purchase orders and invoices to the Contractor for compliance with quarterly usage reporting and administrative fee requirements. 3) All purchase documents to Authorized Resellers shall reference the Participating Addendum Number and Contractor Name. Page 'I of 1 Q City Council 11 — 11 6/2/2026 Participating Addendum 7-23-70-55-03 B. Contractor shall be responsible for successful performance and compliance with all requirements in accordance with the terms and conditions under this Participating Addendum, even if work is performed by Authorized Resellers. All State policies, guidelines, and requirements shall apply to Authorized Resellers. C. Contractor will be the sole point of contact with regard to Participating Addendum contractual matters, reporting, and administrative fee requirements. D. Subject to the approval of the State, Authorized Resellers may be added on a quarterly basis during the term of the Participating Addendum. Contractors shall notify the State in writing of any deleted Authorized Resellers or changes to current Authorized Resellers' information at any time. E. Contractor will be required to submit Authorized Reseller requests, in a format specified by the State, to the State Contract Administrator for approval. F. State-approved Authorized Resellers will be posted on the State's Cal eProcure website. 9. SUBCONTRACTORS A. Nothing contained in this Participating Addendum or otherwise, shall create any contractual relation between the State and any subcontractors, and no subcontract shall relieve Contractor of its responsibilities and obligations hereunder. Contractor agrees to be as fully responsible to the State for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Contractor. Contractor's obligation to pay its subcontractors is an independent obligation from the State's obligation to make payments to the Contractor. B. Contractor shall perform the work contemplated with resources available within its own organization and no portion of the work shall be subcontracted except for subcontractors listed on the Bidder Declaration (GSPD-05-105) provided to ordering agencies at the time an order is quoted. C. As the prime Contractor, Contractor is responsible for reports and fees required by the terms and conditions of the NASPO ValuePoint Master Agreement and Participating Addendum. D. Any subcontract in excess of$25,000, entered into as a result of this Participating Addendum, shall contain all the provisions stipulated in this Participating Addendum to be applicable to subcontractors. Page 4 of 1 Q City Council 11 — 12 6/2/2026 Participating Addendum 7-23-70-55-03 10.ORDERING AGENCY RESPONSIBILITIES A. State agency and local government use of this Participating Addendum is optional. B. State agencies and local governments must follow the ordering procedures outlined within the User Instructions guide, administered by the State Contract Administrator, to execute orders against this Participating Addendum. User Instructions are posted on the State's Cal eProcure website. C. All purchase orders executed under this Participating Addendum shall include the Participating Addendum Number 7-23-70-55-03. 11.STATE AGENCY BUY RECYCLED CAMPAIGN (SABRC) A. State agencies are required to report purchases made within the eleven product categories in the California Department of Resources Recycling and Recovery's State Agency Buy Recycled Campaign (SABRC) per Public Contract Code sections 12200-12217. B. Contractor will be required to complete and return a Postconsumer Recycled- Content Certification form (https://calrecycle.ca.gov/buyrecycled/stateagency/vendored/form74guide/) upon request by the state agency. 12.DELIVERY A. Delivery shall occur within 30 days after receipt of order, or as negotiated between ordering agency and Contractor and included in the purchase order, or as otherwise stipulated in the NASPO ValuePoint Master Agreement. B. Free On Board (F.O.B.) Destination, freight prepaid by the Contractor, to the ordering agency's receiving point. 13.INVOICING AND PAYMENT A. Payment will be made in accordance with IT General Provisions Paragraph 30 (Required Payment Date). B. Invoices shall be sent to the address identified in the ordering agency's purchase order. The Participating Addendum Number and ordering agency purchase order number shall appear on each invoice for all purchases placed under this Participating Addendum. C. Contractor will accept the State of California credit card (CAL-Card) for payment of invoices. Page S of 1 Q City Council 11 — 13 6/2/2026 Participating Addendum 7-23-70-55-03 14.USAGE REPORTING A. Contractor shall submit usage reports on a quarterly basis to the State Contract Administrator for all California entity purchases using the report template attached hereto as Attachment A. The report is due even when there is no activity. B. The State Contract Administrator reserves the right to modify Attachment A and require Contractor to provide additional order information during the course of this Participating Addendum. C. The report shall be an Excel spreadsheet transmitted electronically to the DGS Cooperatives mailbox (PDCooperatives@dgs.ca.gov). D. Any report that does not follow the required format or that excludes information will be deemed incomplete. Contractor will be responsible for submitting corrected reports within five (5) business days of the date of written notification from the State. E. Tax must not be included in the report, even if it is on the purchase order. F. Reports are due for each quarter as follows: Reporting Period Due Date January 1 to March 31 April 30 April 1 to June 30 July 31 July 1 to September 30 October 31 October 1 to December 31 January 31 G. Failure to meet reporting requirements and submit the reports on a timely basis shall constitute grounds for suspension of this Participating Addendum. H. Time extensions may be approved only if all due reports have been submitted to the State. 15.ADMINISTRATIVE FEE A. Contractor is required to remit to DGS an administrative fee amount equal to 1.25% of the sales for the quarterly reporting period less freight, taxes, returned products and credits. (For example, if the net sales for the reporting quarter totals $100,000.00, the incentive fee due to DGS would be $1,250.00.) B. The administrative fee shall not be included as an adjustment to Contractor's NASPO ValuePoint Master Agreement pricing. C. The administrative fee shall not be invoiced or charged to the ordering agency. Page Fi of 1 Q City Council 11 — 14 6/2/2026 Participating Addendum 7-23-70-55-03 D. Payment of the administrative fee is due irrespective of payment status from ordering agencies. E. Payment may be made in the form of an electronic payment using the LPA Payment Portal website (https://www.dgs.ca.gov/PD/Services/Page- Content/Procu re ment-Division-Services-List-Fold er/Access-LPA-Payment-Portal) or by submitting a check payable to the State of California, Department of General Services. F. Administrative fee payments made by check must include the Participating Addendum Number on the check and be submitted to the following address: Department of General Services Procurement Division Attn: MAPS Payment Processing 707 Third Street, 2nd Floor West Sacramento, CA 95605 G. Administrative fee payments are due for each quarter as follows: Reporting Period Due Date January 1 to March 31 April 30 April 1 to June 30 July 31 July 1 to September 30 October 31 October 1 to December 31 January 31 H. Failure to meet administrative fee requirements and submit fees on a timely basis shall constitute grounds for suspension of this Participating Addendum. 16.CONTRACT MANAGEMENT A. The primary Contractor Contract Manager for this Participating Addendum shall be as follows: Contractor Contract Manager Name: Nancy Schwarz Phone: (480) 636-0267 Fax: n/a Email nancy.schwarz@hpe.com Address: Hewlett Packard Enterprise Company Attn: Nancy Schwarz 1701 East Mossy Oaks Road Spring, TX 77389 Page 7 of 1 Q City Council 11 — 15 6/2/2026 Participating Addendum 7-23-70-55-03 B. The State Contract Administrator for this Participating Addendum shall be as follows: State Contract Administrator Name: Katelynne Leisenring Phone: (279) 946-8129 Email katelynne.leisenring@dgs.ca.gov Address: State of California Department of General Services Procurement Division 707 Third Street, 2nd Floor, MS 2-202 West Sacramento, CA 95605 C. Should the contact information for either party change, the party will provide written notice with updated information no later than ten (10) business days after the change. 17.TERMINATION OF AGREEMENT The State may terminate this Participating Addendum at any time upon 30 days prior written notice to the Contractor. Upon termination or other expiration of this Participating Addendum, each party will assist the other party in orderly termination of the Participating Addendum and the transfer of all assets, tangible, and intangible, as may facilitate the orderly, non-disrupted business continuation of each party. This provision shall not relieve the Contractor of the obligation to perform under any purchase order or other similar ordering document executed prior to the termination becoming effective. 18.AMENDMENT No amendment or variation of the terms of this Participating Addendum shall be valid unless made in writing, signed by the parties, and approved as required. No oral understanding or agreement not incorporated in the Participating Addendum is binding on any of the parties. 19.NEWS RELEASES Unless otherwise exempted, news releases, endorsements, advertising, and social media content pertaining to this Participating Addendum shall not be made without prior written approval from the State. Page R of 1 Q City Council 11 — 16 6/2/2026 Participating Addendum 7-23-70-55-03 20.EXECUTIVE ORDER N-6-22 — RUSSIA SANCTIONS On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. "Economic Sanctions" refers to sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this Participating Addendum. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least thirty (30) calendar days to provide a written response. Termination shall be at the sole discretion of the State. 21.AGREEMENT A. This Participating Addendum and the Master Agreement together with its exhibits and/or amendments, set forth the entire agreement between the parties with respect to the subject matter of all previous communications, representations, or agreements, whether oral or written, with respect to the subject matter hereof. Terms and conditions inconsistent with, contrary or in addition to the terms and conditions of this Participating Addendum and the Master Agreement, together with its exhibits and/or amendments, shall not be added to or incorporated into this Participating Addendum or the Master Agreement and its exhibits and/or amendments, by any subsequent purchase order or otherwise, and any such attempts to add or incorporate such terms and conditions are hereby rejected. The terms and conditions of this Participating Addendum and the Master Agreement and its exhibits and/or amendments shall prevail and govern in the case of any such inconsistent or additional terms. B. By signing this Participating Addendum, Contractor agrees to offer the same products/services available on the Minnesota NASPO ValuePoint Master Agreement Number 23008, at prices equal to or lower than the prices on that agreement. Page 9 of 1 Q City Council 11 — 17 6/2/2026 Participating Addendum 7-23-70-55-03 IN WITNESS WHEREOF, the parties have executed this Participating Addendum as of the date of execution by both parties below. STATE OF CALIFORNIA CONTRACTOR Department of General Services Hewlett Packard Enterprise Company Agency Name Contractor Name Digitally signed by Julie Julie Matthew Matthews 08e:2024.01.1107:28:38 1/11/2024 Dom , 12/19/2023 00, Authorized Signature Date Signed Authorized Signature Date Signed Julie Matthews, MAU2 Supervisor Debra Laird, Manager, Contract Negotiations Printed Name/Title of Person Signing Printed Name/Title of Person Signing 707 Third Street 1701 East Mossy Oaks Road West Sacramento, CA 95605 Spring, TX 77389 Address Address Page In of l n City Council 11 — 18 6/2/2026 Information Technology www.santa-ana.org/IT Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 2, 2026 TOPIC: VMware Subscription AGENDA TITLE Purchase Order Contract to CDW Government LLC for VMware Subscription (Specification No. 26-070) (Non-General Fund) RECOMMENDED ACTION Award purchase order contract to CDW Government LLC for VMware Subscription for a three-year term in an annual amount of$51,952, for a term beginning April 20, 2026 and expiring April 19, 2029, in a total amount not to exceed $155,856. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION VMware is the City's core virtualization platform that supports the operation of approximately 300 critical business, public safety, and enterprise systems within the City's data centers. VMware enables the City to efficiently run and manage multiple virtual servers and applications on shared physical hardware, significantly improving system reliability, scalability, recovery capabilities, and overall operational efficiency while reducing hardware, power, and maintenance costs. A VMware subscription is necessary to maintain vendor support, security patches and updates, licensing compliance, and continued access to critical platform functionality. Failure to renew would increase cybersecurity and operational risks, limit supportability, and potentially impact the reliability and continuity of essential City operations and services. Santa Ana Municipal Code, Section 2-807(d), authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The Sourcewell Agreement No. 121923-CDW with CDW Government LLC (Exhibit 1) for technology products and services was awarded as a result of open, competitive bidding, and meets the City's requirement. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. City Council 12 — 1 6/2/2026 VMware Subscription June 2, 2026 Page 2 FISCAL IMPACT Funding is available in current FY 2025-26 budget. Funding for subsequent fiscal years will be included in proposed budgets for City Council consideration. Fiscal Year Accounting Unit Fund Accounting Unit— Amount -Account No. Description Account No. Description 2025-26 10920140-66511 Information Network & $51,952 Technology Telecommunications, Computer Software Subscriptions 2026-27 10920140-66511 Information Network & $51,952 Technology Telecommunications, Computer Software Subscriptions 2027-28 10920140-66511 Information Network & $51,952 Technology Telecommunications, Computer Software Subscriptions Total $155,856 EXHIBIT(S) 1. Sourcewell/CDW Agreement Submitted By: Jack Ciulla, Chief Technology Innovations Officer Approved By: Alvaro Nunez, City Manager City Council 12 — 2 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW Sourcewell "-rlll Solicitation Number: RFP #121923 CONTRACT This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and CDW Government LLC, 230 N. Milwaukee Avenue, Vernon Hills, IL 60061 (Supplier). Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada. Sourcewell issued a public solicitation for Technology Products and Services with Related Solutions from which Supplier was awarded a contract in Category 1. Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts (Participating Entities). 1. TERM OF CONTRACT A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below. EXPIRATION DATE AND EXTENSION. This Contract expires February 27, 2028, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances. B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract. Rev. 3/2022 1 City Council 12 — 3 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW 2. EQUIPMENT, PRODUCTS, OR SERVICES A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract. All Equipment and Products provided under this Contract must be new and the current model. Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity's site. This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed. B. WARRANTY. 1. Product Warranty. Supplier is not the manufacturer of the Products purchased by Participating Entities hereunder and the only warranties offered are those of the manufacturer, not Supplier or its Affiliates. In purchasing the Products, the Participating Entity relies on the manufacturer's specifications only and not on any statements or images that may be provided by Supplier or its Affiliates. SUPPLIER HEREBY EXPRESSLY DISCLAIMS ALL WARRANTIES EITHER EXPRESS OR IMPLIED RELATED TO PRODUCTS, INCLUDING BUT NOT LIMITED TO ANY WARRANTY OF TITLE ACCURACY, MERCHANTABILITY, OR FITNESS FOR A PARTICULAR PURPOSE, WARRANTY OF NONINFRINGEMENT, OR ANY WARRANTY RELATING TO THIRD PARTY SERVICES. THE DISCLAIMER CONTAINED IN THIS PARAGRAPH DOES NOT AFFECTTHE TERMS OF ANY MANUFACTURER'S WARRANTY. Supplier, and its dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. 2. Services Warranty. Supplier warrants that the Services will be performed in a good and workmanlike manner. Participating Entity's sole and exclusive remedy with respect to this warranty will be at the sole option of Supplier to either (a) use its reasonable commercial efforts to reperform any Services not in substantial compliance with this warranty or (b) refund amounts paid by the Participating Entity related to the portion of the Services not in substantial compliance; provided in each case Participating Entity notifies Supplier in writing within thirty (30) business days after performance of the applicable Services. This warranty is voided if the Services are altered by anyone other than Supplier or any of its affiliates or its or their personnel. Participating Entity shall be solely responsible for reconstructing data (including but not limited to data located on disk files and memories) and software that may be lost or damaged or corrupted during the performance of Services. 3. Third-Party Services. Certain services, such as extended warranty service by manufacturers, are sold by Supplier as a distributor or sales agent ("Third Party Services"). In the case of Third- Party Services, the third party will be the party responsible for providing the services to the Participating Entity and the Participating Entity will look solely to the third party for any loss, Rev. 3/2022 2 City Council 12 — 4 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW claims or damages arising from or related to the provision of such Third-Party Services. Any amounts, including, but not limited to, taxes, associated with Third-Party Services which may be collected by Supplier will be collected solely in the capacity as an independent sales agent. 4. Cloud Services. It is acknowledged that Participating Entities are receiving the Cloud Services directly from the Cloud Service Provider pursuant to the Clod Service Provider's standard terms and conditions, or such other terms as agreed upon by Participating Entities and the Cloud Service Provider ("Cloud Services Terms and Conditions"). Accordingly, it shall consider the Cloud Service Provider to be the contracting party and the Cloud Service Provider shall be the party responsible for providing the Cloud Services to Participating Entities and shall look solely to the Cloud Service Provider for any loss, claims, or damages arising from or related to the provision of such Cloud Services. C. DEALERS, AND DISTRIBUTORS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier's authorized dealers, or distributors relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most current information. 3. PRICING All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier's Proposal. When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity's requested delivery location. Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase. A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities in accordance with Supplier's Return Policy, which is available at: https:Hwebobjects2.cdw.com/is/content/CDW/cdw/on-domain-ca/help-centre/cdw-global- returns-policy.pdf. Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Rev. 3/2022 3 City Council 12 — 5 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW Products with conforming Equipment and Products that are acceptable to the Participating Entity. Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition. Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products. B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity. C. HOT LIST PRICING. At anytime during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract. When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below. Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities. 4. PRODUCT AND PRICING CHANGE REQUESTS Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator. At a minimum, the request must: • Identify the applicable Sourcewell contract number; • Clearly specify the requested change; • Provide sufficient detail to justify the requested change; • Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and • Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged. Rev. 3/2022 4 City Council 12 — 6 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference. 5. PARTICIPATION, CONTRACT ACCESS,AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities. The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity's authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity's use of this Contract is at the Participating Entity's sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source. Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract. B. PUBLIC FACILITIES. Supplier's employees maybe required to perform work at government- owned facilities, including schools. Supplier's employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws. 6. PARTICIPATING ENTITY USE AND PURCHASING A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract. Rev. 3/2022 5 City Council 12 — 7 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW Supplier's acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity. B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional commercial terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract. C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement. D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events: 1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or 2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity's requirements. E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity's order will be determined by the Participating Entity making the purchase. 7. CUSTOMER SERVICE A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for: • Maintenance and management of this Contract; Rev. 3/2022 6 City Council 12 — 8 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW • Timely response to all Sourcewell and Participating Entity inquiries; and • Business reviews to Sourcewell and Participating Entities, if applicable. B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information. 8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made). The Report must contain the following fields: • Participating Entity Name (e.g., City of Staples Highway Department); • Participating Entity Physical Street Address; • Participating Entity City; • Participating Entity State/Province; • Participating Entity Zip/Postal Code; • Participating Entity Contact Name; • Participating Entity Contact Email Address; • Participating Entity Contact Telephone Number; • Sourcewell Assigned Entity/Participating Entity Number; • Item Purchased Description; • Item Purchased Price; • Sourcewell Administrative Fee Applied; and • Date Purchase was invoiced/sale was recognized as revenue by Supplier. B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities as indicated in Question #70 of its Proposal. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee. The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in Question #70 of the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Rev. 3/2022 7 City Council 12 — 9 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW Payments should note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above "Attn: Accounts Receivable" or remitted electronically to Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter. Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract. In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract's expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date. 9. AUTHORIZED REPRESENTATIVE Sourcewell's Authorized Representative is its Chief Procurement Officer. Supplier's Authorized Representative is the person named in the Supplier's Proposal. If Supplier's Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing. 10.AUDIT,ASSIGNMENT,AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. Sourcewell may not conduct such an audit more than one time per twelve month period during the term, and will provide thirty day advance written notice of the audit to Supplier. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract. B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld.Any prohibited assignment will be invalid. C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties. D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the Rev. 3/2022 8 City Council 12 — 10 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties. E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern. F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership,joint venture, or any other relationship such as master-servant, or principal-agent. 11. INDEMNITY AND HOLD HARMLESS; LIMITATION OF LIABILITY Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any third-party claims or causes of action, including attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees which results in (i) injury or death to person(s) or tangible personal property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Service has been used according to its specifications. Sourcewell's responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law. Supplier shall pass through to the Participating Entity all end user indemnity protections provided by the Equipment and/or Product manufacturer. EXCEPT FOR INSTANCES OF GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, UNDER NO CIRCUMSTANCES, AND NOTHWITHSTAN DING THE FAILURE OF ESSENTIAL PURPOSE OF ANY REMEDY SET FORTH HEREIN, WILL SUPPLIER, ITS AFFILIATES OR ITS SUPPLIERS, SUBCONTRACTORS OR AGENDT BE LIABLE FOR ANY INCIDENTAL, INDIRECT, SPECIAL, OR CONSEQUENTIAL DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, BUSINESS REVENUES OR SAVINGS AND LOSS, DAMAGE OR CORRUPTION OF DATA OR SOFTWARE, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITIES OF SUCH DAMAGES OR IF SUCH DAMAGES ARE OTHERWISE FORESEEABLE. EXCEPT IN THE EVENT OF GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, SUPPLIER'S AGGREGATE LIALITY HEREUNDER WILL NOT EXCEED THE TOTAL DOLLAR AMOUNT PAID BY SUPPLIER TO SOURCEWELL IN ADMINISTRATIVE FEES UNDER THIS CONTRACT DURING THE PRECEDING TWENTY-FOUR (24) MONTH PERIOD. Rev. 3/2022 9 City Council 12 — 11 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW 12. GOVERNMENT DATA PRACTICES Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract. 13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY 1. Grant of License. During the term of this Contract: a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell's relationship with Supplier. b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier's trademarks in advertising and promotional materials for the purpose of marketing Supplier's relationship with Sourcewell. 2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in advertising and promotional materials for the purpose of marketing the Parties' relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees. 3. Use, Quality Control. a. Neither party may alter the other party's trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos. b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's trademarks only in good faith and in a dignified manner consistent with such party's use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated. 4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell's written directions. 5. License to Software. All rights in software resold pursuant to this Contract will remain with the applicable licensor. Participating Entity's rights to use such Rev. 3/2022 10 City Council 12 — 12 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW software are contained in the applicable license agreement between the Participating Entity and the licensor. 6. License to Work Product. Participating Entity's rights to Work Product (meaning materials and other deliverables to be provided or created individually or jointly in connection with the Services, including but not limited to all inventions, discoveries, methods, processes, formulae, ideas, concepts, techniques, know- how, data, designs, models, prototypes, works of authorship, computer programs, proprietary tools, methods of analysis, and other information whether or not capable of protection by patent, copyright, trade secret, confidentiality, or other proprietary rights, or discovered in the course of performance of this Contract, that are embodied in such work or materials) will be upon payment in full a non-transferable, non-exclusive, royalty-free license to use such Work Product solely for Participating Entity's internal use. Participating Entity obtains no ownership or other property rights thereto. Participating Entity agrees that Supplier may incorporate intellectual property created by third parties into the Work Product and that Participating Entity's right to use such Work Product may be subject to the rights of and limited by agreements with such third parties. B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract. C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract. D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services. 14. GOVERNING LAW,JURISDICTION,AND VENUE The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota. 15. FORCE MAJEURE Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party's reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default. Rev. 3/2022 11 City Council 12 — 13 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW 16. SEVERABILITY If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed. 17. PERFORMANCE, DEFAULT,AND REMEDIES A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows: 1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties. 2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue. 3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed. B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default: 1. Nonperformance of contractual requirements, or 2. A material breach of any term or condition of this Contract. The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may: • Exercise any remedy provided by law or equity, or • Terminate the Contract or any portion thereof, including any orders issued against the Contract. 18. INSURANCE Rev. 3/2022 12 City Council 12 — 14 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and limits of insurance not less than the following: 1. Workers'Compensation and Employer's Liability. Workers' Compensation: As required by any applicable law or regulation. Employer's Liability Insurance: must be provided in amounts not less than listed below: Minimum limits: $500,000 each accident for bodily injury by accident $500,000 policy limit for bodily injury by disease $500,000 each employee for bodily injury by disease 2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office ("ISO") Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract. Minimum Limits: $1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury $2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate 3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent. Minimum Limits: $1,000,000 each accident, combined single limit 4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer's Liability, Commercial General Liability, and Commercial Automobile. Minimum Limits: $2,000,000 Rev. 3/2022 13 City Council 12 — 15 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW 5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Supplier will maintain coverage for all claims the Supplier may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Supplier's professional services required under this Contract. Minimum Limits: $2,000,000 per claim or event $2,000,000—annual aggregate 6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on, or included in, another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier's security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data —including but not limited to, confidential or private information, transmission of a computer virus, or denial of service. Minimum limits: $2,000,000 per occurrence $2,000,000 annual aggregate Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default. B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract. C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to include Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier's commercial general liability insurance policy with respect to liability arising out of activities, "operations," or "work" performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds. Rev. 3/2022 14 City Council 12 — 16 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors. E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention. 19. COMPLIANCE A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold. B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities. 20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing. Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time. 21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER UNITED STATES FEDERAL AWARDS OR OTHER AWARDS Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the Rev. 3/2022 1s City Council 12 — 17 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to "federal" should be interpreted to mean the United States federal government. The following list only applies when a Participating Entity accesses Supplier's Equipment, Products, or Services with United States federal funds. A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of"federally assisted construction contract" in 41 C.F.R. § 60- 1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated herein by reference. B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of$2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions. C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of$100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5). Rev. 3/2022 16 City Council 12 — 18 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award meets the definition of"funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of$150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above. F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. Rev. 3/2022 17 City Council 12 — 19 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352). H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed. I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition. K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier's discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier's personnel for the purpose of interview and discussion relating to such documents. L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring Rev. 3/2022 18 City Council 12 — 20 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval. N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user. 0. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a Participating Entity. P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments. Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested. R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism. S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216. T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322. 22. CANCELLATION Rev. 3/2022 19 City Council 12 — 21 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 121923-CDW Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days' written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier's Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation. Sourcewell CDW Government LLC DocuSigned by.:l EPW6DocuSigned by: -".�/� E By: COFD2A139D06489.. By: 7E5503A3787848D . Jeremy Schwartz Dario Bertocchi Title: Chief Procurement Officer Title: Vice President Contract Operations 3/13/2024 1 9:46 PM CDT 3/13/2024 1 2:12 PM PDT Date: Date: Rev. 3/2022 20 City Council 12 — 22 6/2/2026 DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC RFP 121923 - Technology Products and Services with Related Solutions Vendor Details Company Name: CDW Government LLC 230 N. Milwaukee Ave Address: Vernon Hills,IL 60061 Contact: Debb Atnip Email: debb.atnip@cdw.com Phone: 214-729-9078 HST#: 36-4230110 Submission Details Created On: Tuesday October 31,2023 11:16:38 Submitted On: Monday December 18,2023 12:20:13 Submitted By: Debb Atnip Email: debb.atnip@cdw.com Transaction#: ca649e7b-2159-475b-8908-c8f54b878ee1 Submitter's I Address: 136.226.85.102 Bid Numb(W)RAZYML3 12 — 23 Vendor Name: CDW:d3Wl§ment LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Specifications Table 1: Proposer Identity&Authorized Representatives General Instructions (applies to all Tables)Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the question does not apply to you (preferably with an explanation). Line Question Response" Item 1 Proposer Legal Name (one legal entity only): CDW Government LLC (In the event of award, will execute the resulting contract as "Supplier") 2 Identify all subsidiary entities of the Proposer CDW Government LLC (CDWG) is a leading multi-brand provider of technology whose equipment, products, or services are solutions to public sector customers. CDW Canada is a leading provider of included in the Proposal. technology solutions for business, government, education, and healthcare in Canada. Both CDWG and CDW Canada are wholly owned subsidiaries of CDW LLC (CDW). 3 Identify all applicable assumed names or DBA CDW Government names of the Proposer or Proposer's subsidiaries in Line 1 or Line 2 above. 4 Provide your CAGE code or Unique Entity Unique Entity Identifier: PHZDZ8SJ5CM1 Identifier (SAM): 5 Proposer Physical Address: 230 N. Milwaukee Avenue, Vernon Hills, IL 60061 " 6 Proposer website address (or addresses): www.cdwg.com 7 Proposer's Authorized Representative (name, Dario Bertocchi title, address, email address & phone) (The Vice President, Contract Operations representative must have authority to sign 230 N. Milwaukee Ave the "Proposer's Assurance of Compliance" on Vernon Hills, IL 60061 behalf of the Proposer and, in the event of Dario.Bertocchi@cdw.com award, will be expected to execute the 203.851.7049 resulting contract): 8 Proposer's primary contact for this proposal Debb Atnip (name, title, address, email address & phone): Manager, Education Capture and Growth 11555 Westlawn Ln Frisco, TX 75033 Debb.Atnip@cdw.com 214.729.9078 9 Proposer's other contacts for this proposal, if Freda Hill any (name, title, address, email address & Senior Manager, Proposals phone): 230 N. Milwaukee Ave Vernon Hills, IL 60061 Fredira@cdw.com 312.705.5582 Table 2: Company Information and Financial Strength Line Question Response- Item 10 Provide a brief history of your company, CDW LLC (CDW) was founded in 1984 and is currently ranked 166 on the Fortune including your company's core values, 500 with multi-national capabilities. CDW is a leading multi-brand complete business philosophy, and industry longevity technology solution and services provider to business, government, education, and related to the requested equipment, products healthcare organizations in the United States, Canada, and the United Kingdom, with or services. approximately 15,000 coworkers, more than 250,000 active customer accounts, and $24 billion in net sales in 2022. CDW is ranked No. 4 on CRN's 2023 Solution Provider 500 list, a ranking of the largest IT solution providers in North America by revenue. A technology-neutral company with more than three decades of experience building extensive relationships throughout the industry, CDW offers a product portfolio with more than 100s of thousands of technology offerings covering all original equipment manufacturers, software publishers, cloud & service providers (OEMs). CDW provides products and solutions through its sales and service delivery teams, with Bid NumtQt)RAZYMb 12 - 24 Vendor Name: CDW:d3W anent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC almost 6,000 customer-facing coworkers, including more than 2,000 field sellers, highly skilled technology specialists, and advanced service delivery engineers. In 1998, CDW recognized the need to build specialized sales and technical teams to support the unique needs of the federal, state and local government, education, and healthcare markets. CDW created a wholly owned subsidiary, CDW Government LLC (CDWG) which today has more than 1,500 inside and field account managers supporting public customers across the nation. Broken out by customer end-markets, our account teams cover state and local government, K-12, higher education, or healthcare to ensure they understand customer priorities, specialized solutions, and desired outcomes. In 2003, CDW expanded its footprint to offer the same capabilities for business, government, education, and healthcare customers throughout Canada. In 2023, CDW Canada was recognized as the #1 Canadian Solution Provider of the Year on Channel Daily News' Top 100 Solution Providers list for the 9th year in a row. CDWG and CDW Canada have experienced a highly successful partnership with Sourcewell through its current Technology Solutions contract. Our growth under the incumbent Sourcewell contract was consistently outpaced by real sales, outpaced our forecasts, fueled by increased Sourcewell Member adoption and increased sales engagement. CDW's combined strength through its e-procurement integration systems, world- renowned logistics practices, and consistent ease of purchase experience allow us to reduce procurement complexity, helping customers get what they need when they need it, with the least number of steps possible. Core Values: CDW's code of business conduct and ethics, the CDW Way Code, sets forth the standards of behavior necessary to ensure we live up to our values. These are the values we use to guide our behavior toward each other, our customers, our partners, and our communities. The CDW Way Code directs that: We run our business with passion and integrity. We empower others to do their jobs. We keep our commitments. We treat others with respect. We resolve conflict directly. We listen. We include stakeholders in the decision process. We live our "philosophies of success" every day. We make things happen. Business Philosophy: CDW's strong customer focus is reflected in our core philosophy, the CDW Circle of Service, which means that everything we do — including sales, product and partner management, operations, marketing, technology services, coworker services, information technology, and finance and legal — revolves around the customer. Our Philosophies of Success include: It's only good if it's win/win. Good luck many times comes disguised as hard work. People do business with people they like. Perfection is unattainable. If you strive for perfection, you'll achieve excellence. Pay attention to your weaknesses. If you dwell on your successes, you will suffocate on your weaknesses. Success means never being satisfied. Our objective is to have companies view us as a valued extension of their IT staffs. We seek to achieve this goal by providing superior customer service through our large and experienced sales and service delivery teams. Our market research teams work with a third-party research firm to measure and track customer loyalty and satisfaction through periodic customer surveys. Survey feedback is used by senior leadership to create action and development plans for continuous improvement. Commitment to Diversity: CDW takes a comprehensive approach to diversity, equity, and inclusion (DEI). We are deliberate and focused on creating a culture where our dedication to our values of trust, connection and commitment are evident and where belonging is an everyday experience for all our coworkers, customers, business partners and communities. CDW is committed to embracing and fostering diverse thinking, inclusive behaviors, and equal opportunity across our global operations. For our coworkers, we strive to attract diverse talent, create opportunities for advancement and professional growth, and provide a sense of inclusion and belonging where everyone can be their authentic self. Our Business Resource Groups bring coworkers together around topics that matter and empower them to make an impact on our culture. Through workshops, informal discussions, and other forums, CDW leaders learn best practices for cultivating DEI. Townhalls and similar events bring coworkers together for conversations about DEI and belonging. And our organization-wide education and awareness platform cultivates awareness to help Bid NumtQt)RAZYMb 12 - 25 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC coworkers understand their role in our culture. In our supply chain, we are committed to maintaining an industry-leading business diversity program — our spend with small and diverse businesses totaled $3.5 billion in 2022 and more than $24 billion since the program's inception in 2007. We have achieved membership in the Billion Dollar Roundtable, an exclusive group of U.S.-based companies that have procured more than $1 billion annually from minority- and women-owned business on a first-tier basis. In our communities, we have focused our social impact commitments around digital equity to help close the digital divide. Our social impact approach empowers coworkers, partners, and stakeholders to create sustainable and equitable change in the world. Environmental Responsibility: CDW has long been conscious of our impact on the environment especially regarding our energy consumption, and we have taken significant steps to effectively manage our consumption of resources and lessen our environmental impact. Given CDW's role in the technology sector as a leading multi-brand technology solutions provider, our greatest opportunities to impact the environment lie in collaborating with our supply chain and working with our partners and customers to help them achieve their environmental goals. This includes continuing to expand our offering of sustainable and socially responsible technology products and solutions. We also regularly evaluate the efficiency of our use of natural resources. We seek to identify and address opportunities to improve by reducing waste to landfill through enterprise-wide recycling initiatives, implementing innovative packaging solutions, and integrating principles of environmental responsibility throughout our business. In 2022, CDW was recognized by EcoVadis with a silver sustainability rating for having a top- tier sustainability management system, finishing among the top 25 percent of companies scored. CDW is committed to supporting the circular economy and responsible consumption through materials efficiency and a reduction in waste to landfill. While we have a wide variety of recycling and reuse programs across our office and warehouse facilities, our largest impact is in two areas: reducing distribution center waste from packaging and other materials and managing electronic waste. In addition to addressing packaging waste and electronic waste, our other efforts include: Use of digital documentation when possible and recycling shredded paper documents when used Recycling and composting of cafeteria waste Elimination of plastic bottles from vending machines in our offices and warehouses Elimination of single-use plastic cups Company-wide internal toner cartridge recycling program Recyding centers on each floor of our office locations Recycling chutes for certain materials at our distribution centers Collaboration across procurement functions to reduce the need for consumable supplies and increase recycling possibilities across our offices Global Social Impact: CDW makes technology work so people can do great things. When it comes to the impact we have on our communities, we know greatness happens when everyone has equitable opportunities. We work to build coworker pride through community involvement, reducing barriers to participate and offering equitable social impact benefits. This includes: 8 hours paid time off per year to volunteer in the community. Coworkers have used this time to support more than 1,400 diverse nonprofit organizations worldwide. Matching gifts programs up to $2,000 per coworker per year. CDW has contributed more than $1 million in matching contributions through our donor-advised fund. Coworkers are encouraged to give to the nonprofit or charity of their choosing to participate in the Matching Gift Program. CDW's Legacy Excellence Program is a coworker-led program created in partnership with the Thurgood Marshall College Fund. CDW's Legacy Excellence Program supports Historically Black Colleges and Universities (HBCUs) and HBCU student scholars through investing in technology and providing leadership fellowships, scholarships, experiences, education, and career opportunities. Business Resource Groups provide professional development, informal mentoring, and networking opportunities to more than 3,700 coworker members in the U.S. and Canada and a forum for coworkers to build awareness, celebrate their affinity area, collaborate, and provide business perspective on diversity and inclusion initiatives at CDW. Our eight North American Business Resource Groups, each with a unique focus, are open to all U.S. and Canadian coworkers and are briefly described below: Alliance for Business Leading Equality (ABLE) advocates and educates for an accessible environment for all. Black Excellence Unlimited (BeU) provides resources and development Bid NumtQt)RAZYMb 12 — 26 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC opportunities to help achieve excellence with a positive impact on our coworkers, customers, and communities. Business Resource Alliance Valuing Equality (BRAVE) members work to assemble the building blocks for LGBTQ+ inclusion, connection, and potential for impact within CDW. Business Resource Inclusion and Diversity Group for Everyone (BRIDGE) seeks to foster connections and mentorships across CDW for coworkers from all roles and walks of life. Hispanic Organization for Leadership & Achievement (HOLA) helps foster professional development and community involvement in support of the professional growth and multiracial nature of Latin Americans. Military & Allies Resource Council (MARC) seeks to develop and support coworkers who are serving or have served our country and those who support them to strengthen connections through community. Pan Asian Council (PAC) members work to build a diverse community that enables personal and professional development opportunities for Pan Asian coworkers. Women's Opportunity Network (WON) aims to promote an environment where women succeed at all levels personally and professionally. Unite BRG - UNITE is a CDW Canada Business Resource Group (BRG) designed to foster meaningful human connections, with a priority on professional development, community engagement and diversity, equity & inclusion. Bid NumtQt)RAZYMb 12 - 27 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 11 What are your company's expectations in the CDWG's Sourcewell Technology Solutions contract has a history of success and event of an award? growth, and we expect nothing less with the award of Sourcewell's next generation contract for Technology Products and Services with Related Solutions. We expect to see continued growth and adoption of this Sourcewell contract as technology solutions and services become more important than ever to help public entities achieve their missions. We forecast the contract revenue to grow at a faster pace than our 5-year compounded annual growth under the incumbent contract. Working together with our strategic partners, across business units and practice areas within CDW, and in collaboration with Sourcewell, we envision unparalleled success through the delivery of technology solutions and services to meet and exceed the needs of Sourcewell Members today, tomorrow, and well into the future through growth, collaboration, and partnership. Growth Actively engage with CDWG's Contract Growth and Success team to help increase understanding and use by Sourcewell Members and CDWG sales teams through the implementation of customizable flyers, topical webinars, and recurring training. Sourcewell Member adoption via customer-specific, stretch agreements is a key part of our growth strategy. Align with CDWG business development managers from across state and local government, K-12, and Higher Education, in areas of historically low engagement or adoption, to drive improved outcomes for these Sourcewell Members. Drive continued collaboration between Canoe Procurement Group of Canada and CDW Canada to identify and engage new customers, while expanding contract use with current customers. Identify opportunities to highlight the Sourcewell contract as a viable alternative to Sourcewell Members generating their own solicitations for complex solutions Collaboration Working together, Sourcewell Members and CDWG will continue to increase revenue and adoption of the contract amongst Sourcewell Members. In addition, we will partner with Sourcewell to determine strong Sourcewell Member adopters, outside of CDWG's existing customer set for an introduction. Creation of co-branded marketing and Sourcewell Member engagement through collaborative presentations, online articles, and podcasts for the U.S. and Canada. Partnership As one of the longest-tenured Sourcewell vendors and one of the largest in terms of revenue volume, CDWG provides access to extensive resources. We actively participate in support of Sourcewell with regular leadership and operational meetings, attendance and engagement at H2O, Sourcewell's annual vendor conference, and participation on the Vendor Advisory Board. Mandi Maricque, Senior Program Manager within CDWG's Program Management team, continues as Sourcewell's primary point of contact. Her knowledge and understanding of Sourcewell combined with her expertise and background in contracts administration, contributes to a win-win for Sourcewell and CDW-G. Working with Sourcewell, Mandi executes Sourcewell Member initiatives such as collecting data for BuySourcewell, co-developing messages and training materials, and leveraging Sourcewell resources and programs to further educate and support Sourcewell Members. Anup Sreedharan, Senior Manager, Program Sales, will continue his engagement as a member of Sourcewell's Vendor Advisory Board as well as primary liaison with CDWG senior leadership. Bid NumtQt)RAZYM 3 12 — 28 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 12 Demonstrate your financial strength and Sourcewell can be confident that CDWG — a subsidiary of CDW LLC, a publicly- stability with meaningful data. This could owned Fortune 500 company which trades under the ticker symbol "CDW" on the include such items as financial statements, NASDAQ Stock Exchange — has the financial strength and stability to support SEC filings, credit and bond ratings, letters Sourcewell Members today and throughout the life of this contract. of credit, and detailed reference letters. Upload supporting documents (as applicable) CDW posted record net sales of $24 billion in 2022, a 14 percent increase from in the document upload section of your then-record 2021 sales of $21 billion, with excellent profitability. Each profit response. category — gross profit, Non-GAAP net income, and Non-GAAP net income per share, increased 20 percent or more. As seen below, net sales for CDW have increased steadily over the past six years. 2022: $24.0 billion 2021: $21.0 billion 2020: $18.5 billion 2019: $18.0 billion 2018: $16.2 billion 2017: $14.8 billion Overall, CDW has realized a 10 percent Net Sales Compound Annual Growth Rate (CAGR) over the past five years, and a 13 percent Non-GAAP operating income (NGOI) Compound Annual Growth rate over the same period. We believe the primary factor ensuring our financial stability and separating us from our competitors is our balanced approach to business. We do not rely solely on any one segment, customer, partner, technology, or solution. In our U.S. business, which represents approximately 90 percent of our revenues, we currently have five dedicated business units — corporate, small business, government, education, and healthcare — each of which generated $1.9 billion or greater in Net Sales in 2022. Net Sales to customers in the U.K. and Canada combined generated $2.9 billion in 2022. In addition, 2022 saw Net Sales of more than $1.5 billion from each of our five largest vendor partners. Our sales span multiple categories including Notebooks/Mobile Devices (26 percent), Miscellaneous Hardware (19.9 percent), Software (15.5 percent), Network and Communications Products (11.5 percent), Services (7.8 percent), Audio/Video (7.5 percent), Enterprise and Data Storage (5.8 percent), and Desktops (5.4 percent). In November 2022, our Board of Directors approved an 18 percent increase in our annual dividend — the ninth consecutive annual increase since our June 2013 Initial Public Offering (IPO). And in February 2023, our Board authorized $750 million for share repurchases. Since our IPO our dividend has increased ten-fold and we have returned more than $5.5 billion to stockholders through share repurchases and dividends. We have uploaded copies of our last four (2019-2022) annual 10-K reports to provide a thorough accounting of our financial health. CDW files a 10-K as required by law, which, along with our complete financial portfolio, is posted on our website. 13 What is your US market share for the CDW had total net sales in 2022 of approximately $24 billion, which represents a 5 solutions that you are proposing? percent share of its approximately $460 billion addressable overall market in the U.S., U.K., and Canada. We do not explicitly detail U.S. market share; however, it is similar to the share of the overall market. CDW's net sales in the U.S. in 2022 were $20.8 billion. 14 What is your Canadian market share for the CDW Canada's net sales in 2022 was $1.4 billion, which represents a 2 percent solutions that you are proposing? share of its approximately $77 billion addressable market in Canada. CDW had total net sales in 2022 of approximately $24 billion, which represents a 5 percent share of its approximately $460 billion addressable market in the U.S., U.K., and Canada. 15 Has your business ever petitioned for As of the date of submission, neither CDW nor CDWG has never filed a petition bankruptcy protection? If so, explain in detail. for bankruptcy protection. Bid NumtQt)RAZYM 3 12 — 29 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 16 How is your organization best described: is CDWG answers a),If your company is best described as a distributor/dealer/reseller it a manufacturer, a distributor/dealer/reseller, (or similar entity), provide your written authorization to act as a or a service provider? Answer whichever distributor/dealer/reseller for the manufacturer of the products proposed in this RFP. question (either a) or b) just below) best If applicable, is your dealer network independent or company owned? applies to your organization. a) If your company is best described as CDWG and CDW Canada — both wholly owned subsidiaries of CDW LLC — are a distributor/dealer/reseller (or similar entity), leading multi-brand provider of information technology solutions to business, provide your written authorization to act as a government, education, and healthcare customers. Our broad array of products and distributor/dealer/reseller for the manufacturer services range from hardware and software to integrated IT solutions such as of the products proposed in this RFP. If security, cloud, hybrid infrastructure and digital experience. CDWG and CDW applicable, is your dealer network Canada are authorized resellers for more than 1,000 original equipment independent or company owned? manufacturers, publishers, and service providers. A full listing of our brands can be b) If your company is best described as found at https://www.cdwg.com/content/cdwg/en/brand.htmi. a manufacturer or service provider, describe your relationship with your sales and service While we are best described as a reseller, we are also a service provider with force and with your dealer network in extensive offerings detailed in this response. delivering the products and services proposed in this RFP. Are these individuals your employees, or the employees of a third party? Bid NumtQt)RAZYMb 12 — 30 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 17 If applicable, provide a detailed explanation CDWG holds all applicable unique state business license and tax certificates and outlining the licenses and certifications that follows all applicable laws to successfully transact business contemplated by the are both required to be held, and actually RFP across the U.S. and Canada. held, by your organization (including third parties and subcontractors that you use) in CDWG has been International Organization for Standardization (ISO) certified since pursuit of the business contemplated by this 2001 with a mature, well-defined Quality Management Systems (QMS) that includes RFP. continued compliance to the following ISO Standards: ISO 9001:2015, ISO 14001:2015, ISO/IEC 20243, ISO 27001:2013, and ISO 28000:2007. The following is a summary of the scope of CDW's ISO certifications and areas of compliance across our organization to benefit all our customers: ISO 9001:2015 — Quality Management System: Sales, configuration, and support of computer and related technology within both of CDW's Configuration Centers. ISO 14001:2015 — Environmental Management System: The environmental activities related to product/service management, inventory control, shipping, returns management, and receiving for computers and related technologies, excluding the office, cafeterias, and the lessee area. ISO/IEC 20243 — Information Technology: Complies with the requirements in the Open Trusted Technology Provider Standard (O-TTPS). ISO 27001:2013 — Information Security Management System: Provision of product sales to CDW customers, including all backbone functions and support of computer and related technology. ISO 28000:2007 — Supply Chain Security Management System: The planning, delivery and oversight of secure supply chain management and supporting activities in the U.S. CDWG undergoes annual third-party audits to demonstrate compliance with multiple regulatory and compliance frameworks including: AICPA Service Organization Control Reports, formerly SAS 70 Reports (AIPCA SOC) Control Objectives for Information and Related Technology (COBIT 5) European Union, General Data Protection Regulation (EU GDPR) Health Insurance Portability and Accountability (HIPAA) IT Infrastructure Library (ITIL) National Institute of Standards and Technology (NIST) Payment Card Industry (PCI) Level 1 And finally, CDWG complies with periodic audits to maintain Managed Service Provider designation including: Amazon Web Services (AWS) Google Cloud Platform (GCP) Microsoft Azure With the most recent internal survey, CDWG coworkers hold more than 15,000 technology and process certifications, including: IT Infrastructure Library (ITIL) Level 4: Foundation, Managing Professional, Strategic Leader, and Master Level Lean Six Sigma: White Belt, Yellow Belt, Green Belt, and Black Belt Project Management Institute (PMI): Project Management Professional (PMP), Risk Management Professional (RMP), Program Management Professional (PgMP), and Certified Associate in Project Management (CAPM) SCRUM: Certified Scrum Master, and Certified Scrum Product Owner CDWG employs a dedicated Vendor Accreditations Coordinator (VAC) responsible for monitoring coworker technical and vendor sales certifications in line with our manufacturer partner accreditations. The VAC is part of our Vendor Alliances Department, with named Vendor Managers for all major OEMs. The VAC uses vendor reports and internal tracking tools to execute gap analysis, create qualification road mappings, and monitor certifications and status. Bid NumtQt)RAZYMb 12 - 31 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 18 Provide all "Suspension or Debarment" CDWG holds all applicable unique state business license and tax certificates and information that has applied to your follows all applicable laws to successfully transact business contemplated by the organization during the past ten years. RFP across the U.S. and Canada. CDWG has been International Organization for Standardization (ISO) certified since 2001 with a mature, well-defined Quality Management Systems (QMS) that includes continued compliance to the following ISO Standards: ISO 9001:2015, ISO 14001:2015, ISO/IEC 20243, ISO 27001:2013, and ISO 28000:2007. The following is a summary of the scope of CDW's ISO certifications and areas of compliance across our organization to benefit all our customers: ISO 9001:2015 — Quality Management System: Sales, configuration, and support of computer and related technology within both of CDW's Configuration Centers. ISO 14001:2015 — Environmental Management System: The environmental activities related to product/service management, inventory control, shipping, returns management, and receiving for computers and related technologies, excluding the office, cafeterias, and the lessee area. ISO/IEC 20243 — Information Technology: Complies with the requirements in the Open Trusted Technology Provider Standard (O-TTPS). ISO 27001:2013 — Information Security Management System: Provision of product sales to CDW customers, including all backbone functions and support of computer and related technology. ISO 28000:2007 — Supply Chain Security Management System: The planning, delivery and oversight of secure supply chain management and supporting activities in the U.S. CDWG undergoes annual third-party audits to demonstrate compliance with multiple regulatory and compliance frameworks including: AICPA Service Organization Control Reports, formerly SAS 70 Reports (AIPCA SOC) Control Objectives for Information and Related Technology (COBIT 5) European Union, General Data Protection Regulation (EU GDPR) Health Insurance Portability and Accountability (HIPAA) IT Infrastructure Library (ITIL) National Institute of Standards and Technology (NIST) Payment Card Industry (PCI) Level 1 And finally, CDWG complies with periodic audits to maintain Managed Service Provider designation including: Amazon Web Services (AWS) Google Cloud Platform (GCP) Microsoft Azure With the most recent internal survey, CDWG coworkers hold more than 15,000 technology and process certifications, including: IT Infrastructure Library (ITIL) Level 4: Foundation, Managing Professional, Strategic Leader, and Master Level Lean Six Sigma: White Belt, Yellow Belt, Green Belt, and Black Belt Project Management Institute (PMI): Project Management Professional (PMP), Risk Management Professional (RMP), Program Management Professional (PgMP), and Certified Associate in Project Management (CAPM) SCRUM: Certified Scrum Master, and Certified Scrum Product Owner CDWG employs a dedicated Vendor Accreditations Coordinator (VAC) responsible for monitoring coworker technical and vendor sales certifications in line with our manufacturer partner accreditations. The VAC is part of our Vendor Alliances Department, with named Vendor Managers for all major OEMs. The VAC uses vendor reports and internal tracking tools to execute gap analysis, create qualification road mappings, and monitor certifications and status. Table 3: Industry Recognition & Marketplace Success Line Question Response" Item 19 Describe any relevant industry awards or Over more three decades in business, CDW has been consistently recognized for recognition that your company has received our excellence within the industry as well as creating a positive and successful in the past five years workplace culture. Below is a selection of recognition received by CDW since 2019: 2023 (as of November): Named to inaugural World's Best Companies list — TIME Recognized as part of World's Best Employers list — Forbes Recognized as a 2024 Best Places to Work in IT — Foundry's Computerworld Named among 2023 Best Places to Work, Best Large Places to Work, Chicago — Built In Recognized as one of America's most JUST Companies — JUST Capital Recognized among America's Top Corporations for Women's Business Enterprises — Women's Business Enterprise National Council (WBENC) Bid NumtQt)RAZYMb 12 — 32 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Named among Best Employers for Diversity and Best Employers for New Graduates — Forbes Ranked #4 on CRN's 2023 Solution Provider 500 list for 2023 — CRN, a brand of The Channel Company Ranked #10 ranking out of 501 premier managed service providers (MSPs) for 2023 — Channel Futures Earned a top score of 100 for 2023 — Disability Equality Index (DEI) Ranked #37 in the Global Top 100 IT Vendors list for 2022 — Gartner CDW and CEO Chris Leahy awarded the CEO Excellence in Gender Equity and Diversity Award — Women Business Collaborative Honored with Corporate Champion Award — 1871 Recognized as part of World's Best Employers list — Forbes CDW Canada named Top Solution Provider of the Year — Channel Daily News CDW received Channel Innovation Award — Channel Daily News 2022 Named in list of the Best Places to Work in 2022 for large U.S. companies — Glassdoor Employees' Choice Awards Named one of the Best Places to Work for Disability Inclusion — 2022 Disability Equality Index® Ranked on 2022 MSP 501— Channel Futures Selected for 2022 list of World's Best Employers — Forbes Named to World's Top Female-Friendly Companies list — Forbes Highlighted as part of annual Best Companies for Women list — Fairygodboss Named to the 2022 Best for Vets: Employers list — Military Times Named to 2022 Best of the Best Top Veteran-Friendly Companies list — U.S. Veterans Magazine Ranked #11 of 100 companies for ESG reputation as part of the 2022 RepTrak 100 ESG rankings — Nasdaq Ranked 9th among large organizations on the Best Places to Work in IT list — Foundry's Computerworld Received Global Customer Value Leadership Award — Frost & Sullivan CDW Canada named Top Solution Provider of the Year on the Top 100 Solution Providers list — Channel Daily News 2021 Named in list of the Best Places to Work in 2021 for large U.S. companies — Glassdoor Employees' Choice Awards Named to list of America's Best Employers for 2021 — Forbes Named as a 2022 Best Places to Work in IT — IDG's Insider Pro and Computerworld CDW Canada named Top Solution Provider of the Year on the Top 100 Solution Providers list — Channel Daily News 2020 Named as a 2021 Best Places to Work in IT — IDG's Insider Pro and Computerworld Named a Culture Champion — MIT Sloan Management Review and Glassdoor Culture 500. CDW Canada named Top Solution Provider of the Year on the Top 100 Solution Providers list — Channel Daily News. 2019 CDW achieved membership in the Billion Dollar Roundtable (BDR), joining an exclusive group of U.S.-based companies that have procured more than $1 billion annually from minority- and women-owned businesses on a first-tier basis. Named to Future 50 — Fortune Named as a 2020 Best Places to Work in IT — IDG's Insider Pro and Computerworld Earned a perfect score of 100 on the Corporate Equality Index — Human Rights Campaign Foundation Named a Best for Vets Employer — Military Times Recognized as one of the Best Companies for Women in 2019 — Fairygodboss Ranked No. 5 on the 2019 edition of the Solution Provider 500 — CRN CDW Canada named the No. 2 Solution Provider of the Year, and Scalar, a CDW Company, the Top Storage Provider of the Year — Canada's Channel Daily News Received an Employees' Choice Award — Glassdoor Named one of America's Most JUST Companies for 2020 — Forbes and JUST Capital Recognized in Military Friendly Employers list — VIQTORY Recognized as one of the Top 60 Veteran and Military-Friendly Employers in 2020— Recruitics Named in list of the Best Places to Work in 2020 for large U.S. Bid NumtQt)RAZYMb 12 — 33 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC companies — Glassdoor Employees' Choice Awards CDW Canada named Top Solution Provider of the Year on the Top 100 Solution Providers list — Channel Daily News. 20 What percentage of your sales are to the Below we have provided the percentage of sales for CDW along with its governmental sector in the past three years subsidiaries, CDWG, and CDW Canada, related to the government sector over the past three years. 2022 CDW: 10.8% CDWG: 37% CDW Canada: 10.6% 2021 CDW: 10.4% CDWG: 26% CDW Canada: 9% 2020 CDW: 16.1% CDWG: 30% CDW Canada: 9.4% 21 What percentage of your sales are to the Below we have provided the percentage of sales for CDW along with its education sector in the past three years subsidiaries, CDWG, and CDW Canada, related to the education sector over the past three years. 2022 CDW: 15.2% CDWG: 42% CDW Canada: 5.2% 2021 CDW: 19.7% CDWG: 50% CDW Canada: 6% 2020 CDW: 18.7% CDWG: 42% CDW Canada: 6.6% Bid NumtQt)RAZYMb 12 - 34 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 22 List any state, provincial, or cooperative CDWG and CDW Canada actively participate in state, provincial, and cooperative purchasing contracts that you hold. What is purchasing organizations across Public Sector. Neither CDWG nor CDW Canada, the annual sales volume for each of these as a practice, share individual cooperative contracts sales information. A contracts over the past three years? representative listing of organizations and contracts is below. CDWG: Alabama Joint Purchasing (ALJP) BuyQ National Charter School Contract California Department of General Services (DGS) Laptops/Desktops California IT in Education Association (CITE) Google Workspace CaISAVE Central Indiana Education Services Center (CIESC) County of Riverside — Microsoft E&I Cooperative Services Educational Service Commission of NJ (ESCNJ) Fairfax County Hardware and Software Florida Technology Refresh Program — Seminole State College Illinois Public Higher Education (IPHEC) Internet 2 Consortium Iowa Board of Regents Massachusetts Statewide Contracts — ITS75, ITC73, ITT72, ITS78 Michigan Computing Program (MMCP) Mid-South Independent School Business Officers (MISBO) Midwestern Higher Education Compact (MHEC) Midwestern Higher Education Compact (MHEC) Massachusetts NASPO ValuePoint Audio Video Equipment and Supplies Cloud Solutions Software Value Added Reseller (SVAR) New York City Department of Education (NYC DOE) New York Office of General Services (NY OGS) Omnia Partners Pennsylvania Education Purchasing Program for Microcomputers (PEPPM) Regional Education Media Centers (REMC) Association of Michigan School Project for Utility Rate Reduction (SPURR) Texas Department of Information Resources (DIR) The Association of Educational Purchasing Agencies (AEPA) The Interlocal Purchasing System (TIPS) The Quilt US Educational Technology Purchasing Alliance (USETPA) Wisconsin Counties Association (WCA) CDW Canada: Ontario Education Collaborative Marketplace (OECM) End-User Computing Devices and Services Software License Products and Related Services Networking Products and Related Services Vulnerability Assessment and Penetration Testing Services HealthPRO Contract for the Supply of Clinical Procedure Carts Healthcare Materials Management Services (HMMS) End User Computing Devices and Related Technologies Kinetic GPO RFSO Contract Information Technology Solutions Focused Education Resources End User Computing Devices (EUCD) Agreement IT Professional Services Agreement Ontario Ministry of Public and Business Service Delivery IT Security Products & Services University of Toronto Supply of Apple Products Agreement BCNET IT Professional Services Roster for Cybersecurity Core & Edge Switches - Juniper IT Professional Services Roster for Network Services IT Professional Services Roster for Infrastructure Services Government of British Columbia IT Services Vendor of Record Contracts held by OEM partners under which CDW Canada is enabled: Centre d'Aquisitions Gouvernementales (CAG) Lenovo Infrastructure Agreement Cybera Networking Agreement 23 List any GSA contracts or Standing Offers CDWG holds GSA Schedule 70, Contract 47QTCA18D004K, open to all federal and Supply Arrangements (SOSA) that you and civilian agencies, state and local agencies, and public schools in the U.S. hold. What is the annual sales volume for Annual sales volume for the past three full years are as follows: each of these contracts over the past three years? 2022: $16,157,839.15 2021: $19,423,532.00 2020: $16,483,017.34 Bid NumtQt)RAZYMb 12 - 35 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Table 4: References/Testimonials Line Item 24. Supply reference information from three customers who are eligible to be Sourcewell participating entities. Entity Name* Contact Name* Phone Number* Hamilton County Schools David McNish, E-Rate/Tech Purchasing Admin 423.498.6593 Ohio State University Jen March-Wackers, Executive Director, IUC Purchasing 614.688.2289 Group San Diego Sheriff's Department Ashish Kakkad, Chief Technology Officer 858.692.9089 Table 5: Top Five Government or Education Customers Line Item 25. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three years. Entity Name Entity Type'' State/ Scope of Work" Size of Transactions* Dollar Volume Past Three Province Years Government Government New York-NY Complete CDW Technology Ranging from single, $250MN- $500MN Catalog Offering Covers hundred-dollar transactions Category 1, 2 and 3 offerings to enterprise-wide multi- million dollar solutions Education Education New York-NY Chromebooks and Accessories; Ranging from single, $100MN to $250MN Device Refresh; AV Solutions hundred-dollar transactions and Installation; Print; to enterprise-wide multi- Server/Storage; Professional million dollar solutions Development; Classroom Furniture; Charging Carts; and Software Solutions Government Government Pennsylvania- Complete CDW Technology Ranging from single, $193,086,528 PA Catalog Offering Covers hundred-dollar transactions Category 1, 2 and 3 offerings to enterprise-wide multi- million dollar solutions Education Education Illinois-IL Building Automation Solutions; Ranging from single, $146,619,213 Software Solutions; AV Solutions hundred-dollar transactions and Installation; Server/Storage; to enterprise-wide multi- Print; Endpoint Security; million dollar solutions Chromebooks and Accessories; Device Refresh; Windows Devices; Charging Carts; and Professional Development Government Government South Carolina- Complete CDW Technology Ranging from single, $142,166,726 SC Catalog Offering Covers hundred-dollar transactions Category 1, 2 and 3 offerings to enterprise-wide multi- million dollar solutions Table 6: Ability to Sell and Deliver Service Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your response should address in detail at least the following areas: locations of your network of sales and service providers,the number of workers(full-time equivalents) involved in each sector,whether these workers are your direct employees(or employees of a third party), and any overlap between the sales and service functions. Line Question Response' Item Bid Numl:Qt)RAZYMb 12 — 36 Vendor Name: CDW:d3W irlent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 26 Sales force. CDWG provides a sales force that is segmented to specifically support the unique needs and challenges of Sourcewell Members in business segments including nonprofit, federal government, state and local government, K-12 education, and higher education. A breakdown of our U.S. sales force is as follows: Nonprofit: We are a technology solutions partner to more than 5,000 nonprofit organizations. 50+ dedicated nonprofit strategists and advisors 20+ nonprofit technology specialists Federal Government: We are the largest reseller serving federal agencies. We are a technology partner to defense, intelligence, and civilian agencies with more than two decades of experience. CDWG is also a trusted integrator of National Security Agency (NSA) Commercial Solutions for Classified (CSfC) program. 299 federal-focused account professionals State and Local Government: We are a technology solutions and services provider to state and local governments, public libraries, and first responders. 202 dedicated account professionals K-12: We are a partner and advisor to more than 15,000 schools including public, private, charter, and parochial. 400 dedicated K-12 account professionals 12 strategists and learning environment advisors made up of former educators, administrators, chief technology officers, and instructional technologists 3 education ambassadors covering state departments of education, K-12, and higher education 8 professional development experts 10 Esports specialists Higher Education: We serve more than 2,800 institutes of higher education including large public university systems, small private schools, technical and trade schools, and community colleges. 198 dedicated account specialists Headquartered in Vernon Hills, Illinois, CDW has 53 offices throughout the U.S. and Canada where CDWG and CDW Canada sales force support Sourcewell Members. Beyond our executive office and Eastern distribution center in Vernon Hills, Illinois, and our Western distribution center in North Las Vegas, Nevada, our U.S. offices are located in: Tempe, Arizona; Glendale, Irvine, and San Diego, California; Centennial, Colorado; Shelton, Connecticut; Washington D.C.; Boca Raton and Tampa, Florida; Chicago, Elk Grove, and Rosemont, Illinois; Carmel, Indiana; West Des Moines, Iowa; Overland Park, Kansas; Columbia and Crofton, Maryland; Detroit and Grand Rapids, Michigan; Bloomington, Minnesota; St. Louis, Missouri; Omaha, Nebraska; Holmdel and Cherry Hill, New Jersey; Liverpool and Pittsford, New York; Charlotte, Greensboro, and Raleigh, North Carolina; Cincinnati, Cleveland, and Columbus, Ohio; Portland, Oregon; Greenville, South Carolina; Sioux Falls, South Dakota; Nashville, Tennessee; Austin, Houston, Plano, and San Antonio, Texas; Midvale, Utah; McLean, Virginia; Bellevue and Seattle, Washington; and Appleton, Madison, and Milwaukee, Wisconsin. CDW Canada has 9 regional offices, located in Calgary, Edmonton, Montreal, Ottawa, Etobicoke (HQ), Toronto, Vancouver, Victoria, and Winnipeg, with 900+ Sales and Service Professionals. Market coverage is segmented by solutions including, cloud platforms, networking and digital workspace, modern data center, partner management, and managed services. CDW Canada currently works with more than 4,500 actively-buying public sector customers. Presently, there are more than 50 account managers and more than 20 field account executives comprised of advanced technology account executives and enterprise account executives catering to the public sector. Bid NumtQt)RAZYMb 12 - 37 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 27 Dealer network or other distribution As a leading multi-brand provider of technology solutions and services, CDWG methods. partners with more than 1,000 original equipment manufacturers (OEMs) and publishers to help ensure customers receive the right technology solution at the right time for the right outcome. Our two distribution centers — Central Distribution Center in Illinois and Western Distribution Center in Nevada — have a combined space of nearly one million square feet with a combined workforce of 570 coworkers. Working 24 hours a day, five days a week, our distribution centers operate more than 5 miles of conveyors feeding a tip-tray sortation system. Our logistics capabilities result in exceptional delivery outcomes for our customers: 94 percent of orders placed by sales shipping within 24 hours; 98 percent bin accuracy rate with product/quantity correct; and 99.3 percent shipment accuracy rate — all contributing to more than 24 complete inventory turns annually. We receive, on average, more than 100,000 units daily via more than 40 tractor trailers with an average value of $20M and proudly boast of our receipt-to-stock time of less than 2 hours. Outbound numbers are equally notable with almost 100,000 units loaded onto more than 30 outbound trailers daily. Nearly all the 3,500 inbound customer returns are processed at Central Distribution Center, with 95 percent of those processed in 24 hours. CDW also maintains facilities in Canada with more than 900 coworkers and can deliver anywhere in the country. We attribute this to our strategic relationships with the industry's top distributors, with locations in Toronto, Mississauga, Calgary, and Vancouver. CDW Canada enjoys proprietary logistics programs with these distributors — which are made available only to CDW Canada customers. CDW Canada has access to more than $500 million in inventory through our distribution partner. 28 Service force. CDWG offers full-stack engineering services teams to help accelerate innovation, enhance customer experience, and optimize collaboration while also delivering agility and cost efficiencies. More than 3,000 coworkers worldwide are focused on our integrated technology solutions, including: 1,000 solution architects 2,000 expert engineers 300 software engineers Our service professionals are deployed into all segments. Our focus on technology is demonstrated by more than 15,000 technology and process certifications attained by our coworkers. Sourcewell Members can access support for our services at our 53 offices throughout the U.S. and Canada. Our U.S. offices include Tempe, Arizona; Glendale, Irvine, and San Diego, California; Centennial, Colorado; Shelton, Connecticut; Washington D.C.; Boca Raton and Tampa, Florida; Chicago, Elk Grove, and Rosemont, Illinois; Carmel, Indiana; West Des Moines, Iowa; Overland Park, Kansas; Columbia and Crofton, Maryland; Detroit and Grand Rapids, Michigan; Bloomington, Minnesota; St. Louis, Missouri; Omaha, Nebraska; Holmdel and Cherry Hill, New Jersey; Liverpool and Pittsford, New York; Charlotte, Greensboro, and Raleigh, North Carolina; Cincinnati, Cleveland, and Columbus, Ohio; Portland, Oregon; Greenville, South Carolina; Sioux Falls, South Dakota; Nashville, Tennessee; Austin, Houston, Plano, and San Antonio, Texas; Midvale, Utah; McLean, Virginia; Bellevue and Seattle, Washington; and Appleton, Madison, and Milwaukee, Wisconsin. CDW Canada has 9 regional offices, located in Calgary, Edmonton, Montreal, Ottawa, Etobicoke (HQ), Toronto, Vancouver, Victoria, and Winnipeg. Along with our local branches, we have a network of more than 1,200 services professionals and a fast-growing network of trusted service and solutions partners all trained to follow the same consistent approach, processes, methodologies, and professional manner of CDW-badged engineers — to ensure Sourcewell Members receive the full attention and resources they deserve. With an eye to future demands and increasing complexities of technology, we have expanded our available services through strategic acquisitions that have magnified our presence as a leading solutions provider. Over the past five years, the following acquisitions have further enabled us to solve increasingly interconnected and complex technology challenges: On February 1, 2019, CDW Canada completed the acquisition of Scalar Decisions Inc., a leading IT solutions provider in Canada. This strategic acquisition expanded our CDW Canada solutions and services portfolio, extended our in-market presence across Canada, and enhanced the value that we deliver to our customers. In October of 2019, CDW acquired Aptris, Inc. (Aptris), a distinguished IT Bid NumtQt)RAZYM 3 12 — 38 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC service management solutions provider and ServiceNow Elite Partner. ServiceNow is a leader in IT service management and digital workflow platform space and is increasingly being used by our customers to drive digital transformation across their organizations. Aptris' talent and expertise further expanded CDW's services capabilities in this fast-growing segment of the IT market and enhanced the value that we can deliver to our customers. In July of 2020, CDW acquired IGNW, a leading provider of cloud-native services, software development and data orchestration capabilities. The acquisition expanded CDW's cloud-native professional services and deepened its technical skillset. In December 2020, CDW acquired assets of Aeritae, a ServiceNow Elite Partner and Southern Dakota Solutions, a specialist in IT Asset Management design and implementation. The acquisition further strengthened CDW's services capabilities and deepened its consulting expertise. In March of 2021, CDW acquired Amplified IT, a leading education-focused consultancy that brings a blend of technical skills and knowledge to the K12 and Higher Education markets. The acquisition enhanced CDW's services and solutions capabilities in education. In August of 2021, CDW acquired Focal Point Data Risk, a leading provider of cybersecurity services with customers across a diverse set of industries. The acquisition accelerated CDW's platform for world-leading identity and access management, cybersecurity consulting, and talent development business. In December of 2021, CDW acquired Sirius Computer Solutions, Inc. (Sirius), a leading provider of secure, mission-critical technology-based solutions. Sirius' services and solutions capabilities in key growth areas, including hybrid infrastructure, security, digital and data innovation, and cloud and managed services enhance the breadth and depth of CDW's services and solutions offerings. As of February 21, 2023, CDW acquired Locus Recruiting LLC (Locus), an experienced consulting team specializing in information security, cloud computing, networking, and infrastructure. The acquisition has accelerated CDW's services capabilities and deepened its consulting expertise. As of June 6, 2023, CDW acquired Enquizit, an experienced provider of AWS cloud services that solve customer challenges and deliver meaningful outcomes through innovative technical solutions. The acquisition has provided additional capabilities to the CDW Public Sector Cloud Services Practice and enables CDW to accelerate its public sector customers' cloud strategies. Bid NumtQt)RAZYM 3 12 — 39 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 29 Describe the ordering process. If orders Sourcewell Members place their orders with CDWG directly through Rubi, our online will be handled by distributors, dealers or customer portal. We also accept orders via e-procurement , Purchase Order (email, others, explain the respective roles of the fax, U.S. mail), leasing, financing, and credit cards. Proposer and others. Authorized users use their Rubi account on www.cdw.com to purchase products quickly and easily. Rubi's cart and checkout features enable users to: Quickly add items to their cart for purchase Save time on re-orders Share shopping carts with colleagues Estimate shipping costs with the Shipping Calculator option before checking out Standard Checkout: Users select shipping, billing, and payment options as they go through the checkout process. From the shopping cart page a user can: Add more items to the cart Adjust quantities Save the cart for future purchase Save the cart as a bundle that can be re-purchased Email the cart to a colleague Create a standard quote Check out using the standard checkout feature Custom Catalogs: Sourcewell Members can view and purchase from CDW's entire online catalog of products on www.cdw.com, or a designated Administrator can create customized catalogs with specific product offerings from which users may purchase. The Administrator can assign rights to specific catalogs to specific groups of users, making it easy for users to select approved products. The Custom Catalogs feature lets the Administrator efficiently create catalogs using one or more established rules. These rules determine what products to include in a catalog based on a variety of criteria including part numbers, past purchases, company favorites, approved products, contracts, or search criteria. Order Status: The Order Status feature of the Rubi portal provides complete order status information with time saving links. This feature enables users to: View all recent orders (from the past month to as far back as three years) Search for a specific order by P.O. number, order number, purchaser, or purchase date View order and invoice details Filter orders according to any of the following criteria: Cancelled All Items Shipped Some Items Shipped Not Yet Shipped Backordered Item(s) Processing Orders View individual shipment details and tracking information Add mobile number to get delivery SMS text message notifications Print a copy of a packing list or original invoice Repurchase a past order Download a report to Microsoft Excel with all open orders Initiate a product return 30 Describe in detail the process and The foundation of CDWG's customer service program is the account team, including procedure of your customer service dedicated account managers who are the first point of reference for any questions or program, if applicable. Include your issues a customer faces. Sourcewell Members have easy access to their account response-time capabilities and manager through email, phone, text, or online chat. commitments, as well as any incentives that help your providers meet your stated As a backup to their account team, Sourcewell Members have access to CDWG service goals or promises. customer relations, technical support, and site support via online chat, email, and phone from Monday through Friday during the following hours: Orders, Quotes & Availability Online Chat: 8 a.m. to 7 p.m. CT Email (cdwsales@web.cdw.com): Reply within 24 hours Phone (800.800.4239): 7 a.m. to 7 p.m. CT Status, Returns & Billing Online Chat: 7 a.m. to 6 p.m. CT Email (CustomerRelations@web.cdw.com): Reply within 24 hours Phone (866.782.4239): 7 a.m. to 9 p.m. CT Sign In, Password & Settings Online Chat: 7 a.m. to 6 p.m. CT Email (e-account@web.cdw.com): Reply within 24 hours Phone (888.239.7270): 7 a.m. to 6 p.m. CT Technical Support Bid NumtQt)RAZYMb 12 - 40 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Online Chat: 7 a.m. to 7 p.m. CT Email (support@cdw.com): Reply within 24 hours Phone (800.383.4239): 7 a.m. to 6 p.m. CT Managed Services Support Email (CDW-ECC@cdw.com): Reply within 24 hours Phone (866.239.7270): 7 a.m. to 6 p.m. CT Customer relations representatives complete a 6to 8-week training program upon hire, ensuring quality and consistency across the department. We source candidates with customer service experience and a dedicated trainer provides individual and group training. We offer career paths within this department, helping us retain talent and experience. Escalation Plan CDWG's unyielding focus on customer satisfaction empowers all coworkers with a detailed communication plan, clear escalation path, and issue resolution guidelines and practices to address customer issues and concerns. Should an account manager be unable to resolve any issue, they can escalate promptly, first to their sales manager, then to their sales director, on their vice president, and above. At each step, additional resources are engaged, and data is collected as needed. Sourcewell Members can rest assured that each situation is carefully reviewed and identified promptly to ensure rapid and complete resolution. Following resolution of escalated issues, root cause analysis exercises help determine cause and, when necessary, identify preventative measures such as training or system edits that can be put into place promptly. Post-sales escalations, such as tracking lost packages, submitting claims to carriers, and closing the loop on any Return Merchandise Authorizations (RMAs) and dispatching replacements for damaged or defective products, etc., are resolved through CDWG's customer relations representatives. Customer relations supervisors execute reviews on all customer relations representatives' activity at the end of the day to ensure customer issues are handled promptly and thoroughly. Customer relations Quality Analysts review 20 cases per customer relations representative per month to monitor quality metrics, identify and share best practices, and suggest updates to processes or training. Customer Service Metrics Excellence in customer service is a top priority for CDW. We have quality controls and metrics in place to ensure high quality standards across the organization. We track and monitor a variety of service metrics and ratios daily to ensure we provide continuous, high-quality customer service. We adjust and evaluate process changes, as needed, when we see increased volume of a particular issue. Loyal customers are the backbone of our business. CDW understands that loyalty hinges upon the quality of the end-to-end experience with us. Since 2000, with our Customer Feedback Program, we issue a semi-annual survey which gathers experiential information on customer-facing departments including shipping, customer relations, and the customer's Sales team. Customers assess key touch points and high-level company characteristics. Customers are selected on a random basis to participate in the surveys. If a customer provides a response that is ranked poor or fair, a specialist from CDW's Quality Assurance team will contact the customer to determine the reason for their unsatisfactory response and offer additional action to rectify the problem. We also issue weekly surveys to provide real-time feedback that assist new customers and those with fewer employees. As a testament to our dedication to customer service, CDW is a past winner of the Forrester Groundswell Award for 13213 Listening. Recent results based on a percentage of Excellent/Very Good ratings show: Overall Performance Account Manager: 85 percent Customer Service Staff: 82 percent Delivery Process: 81 percent "Scale: Excellent, Very Good, Good, Fair, Poor 31 Describe your ability and willingness to CDWG is willing and able to provide our products and services to Sourcewell provide your products and services to participating entities in the U.S. In addition, we have the capabilities to support those Sourcewell participating entities in the entities should they have international needs, such as colleges and universities with United States. global campuses. We operate from four international hubs, and each year export to more than 150 countries. 32 Describe your ability and willingness to CDWG is willing and able to provide our products and services to Sourcewell provide your products and services to participating entities in Canada. As with our U.S. offerings, we offer support to those Sourcewell participating entities in Canada. that may have international locations and needs. Bid NumtQt)RAZYMb 12 - 41 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 33 Identify any geographic areas of the United There are no geographic areas of the United States or Canada that CDWG is States or Canada that you will NOT be unable to support. fully serving through the proposed contract. 34 Identify any Sourcewell participating entity CDWG is proud to serve all participating entity sectors served through the current sectors (i.e., government, education, not-for- and proposed contract, including customers in the government, education, and not-for- profit) that you will NOT be fully serving profit sectors. through the proposed contract. Explain in detail. For example, does your company have only a regional presence, or do other cooperative purchasing contracts limit your ability to promote another contract? 35 Define any specific contract requirements Participating entities in Hawaii, Alaska, and in U.S. Territories have full access to or restrictions that would apply to our CDWG technology solutions and services with no specific contract requirements or participating entities in Hawaii and Alaska restrictions. and in US Territories. Table 7: Marketing Plan Line Question Response Item Bid NumtQt)RAZYMb 12 - 42 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 36 Describe your marketing strategy for CDWG understands and appreciates Sourcewell's vision to 'provide leading solutions that promoting this contract opportunity. empower community success.' CDWG has dedicated marketing teams that align with our Upload representative samples of your public sector business units that develop and execute demand-generation marketing marketing materials (if applicable) in strategies and programs. The marketing team leverages marketing technologies to create the document upload section of your virtual events, emails, and digital campaigns designed to build awareness, develop response. customer engagement, and generate demand for products and services by nurturing leads to conversation. With contract-specific targeted strategies, combined with industry-standard best practices, actions, and activities, CDWG delivers a comprehensive contract marketing and support plan positioning us to serve Sourcewell Members across the U.S. and Canada. Actions already in place for our current Sourcewell Technology Catalog Contract will continue uninterrupted, for compounding benefit. Our contract marketing strategy includes advertising and cobranding efforts, event attendance and support, publications and social media, purposeful contract launch, and focused contract growth and success efforts, each of which are detailed below. Advertising and Cobranding. A holistic marketing strategy focuses on the solution capabilities of CDWG's Sourcewell portfolio of products and services. We work with internal and external marketing teams to profile CDWG and partner-delivered technology products, services, and solutions. Custom contract and portfolio flyers are created for all business units and include detailed contract benefits and CDWG contact information. Event Attendance and Support. CDWG sponsors, attends, and presents at national, statewide, and local events focused across the Public Sector— Federal Government, State and Local Government, K-12 and Higher Education, and Public Safety, with audience- specific messaging, training, and education opportunities. We proudly display our Sourcewell materials and engage with customers to help them see the value of our contract solutions. A representative sample of large events where we market Sourcewell includes: Future of Education Technology Conference (FETC); EDUCAUSE; National Association of Education Procurement (NAEP) — National and Regional, State-based Digital Government Summits; National Sheriffs Association (NSA); National Police Association (NPA); and the International Society for Technology in Education (ISTE) Publications and Social Media. CDWG partners with industry experts to publish sector-specific online and hardcopy magazines for State Government (StateTech), K-12 (EdTech Focus on K-12), and Higher Education (EdTech Focus on Higher Education). These publications deliver relevant content via print, blog, video case studies, and e- newsletters on topics including classroom, cloud, data center, hardware, software, security, and services. Working with our marketing teams, we will identify opportunities to profile Sourcewell Members' path to success with current challenges and solutions. Focused Contract Growth and Success Efforts. Dedicated resources from CDWG Strategic Programs oversee outcome-based actions and activities to support continued growth and success for our Sourcewell portfolio. Actions and impact are tracked across sales and customer engagement. CDWG Strategic Programs is actively engaged with developing and delivering customer-facing webinars on myriad topics, including by not limited to cyber and physical security, esports, professional services, wireless solutions, and more. The team also develops topical marketing campaigns across business units, analyzes customer spend (high, midrange, and low) to tailor customer outreach messages, and works with internal teams to ensure the CDWG Sourcewell Member webpages are maximized. Bid NumtQt)RAZYMb 12 - 43 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 37 Describe your use of technology and To help enhance marketing effectiveness, the Marketing team has developed digital digital data (e.g., social media, programs that include digital events and campaigns that resonate with target audiences to metadata usage) to enhance drive higher engagement and optimize coordinated marketing and sales efforts. CDWG marketing effectiveness. uses Twitter, Facebook, and Linkedln as additional avenues for marketing, education, updates, and general communication with Sourcewell Members. Active social media helps users stay informed with links, posts, and articles of interest in the way that they choose to receive information. CDWG employees are educated on and encouraged to be active in social media; our Social Squad pushes customized content of interest to and through social media outlets including relevant articles, emerging technology news, information on available contracts and upcoming events in customer-specific markets. The Marketing team actively track and reports digital engagement. We also provide Sourcewell Members with access to CDW's curated information repository with more than 2,000 entries and counting across topics including cloud, data analytics, data center, digital workspace, hardware, networking, security, services, and software. Sourcewell Members may be directed to CDW's Research Hub (www.cdw.com/content/cdw/en/research-hub.htmi) stocked with meaningful and timely information delivered in the form of articles, interviews, step-by-step instructions, product information and comparison sheets, and presentations to help more clearly define a solution available through Sourcewell. Authored by our subject matter experts, articles help customers navigate and digest the overwhelming amount of data that comes at them every day as they work to define and understand technology solutions and services. Using tools like Kronologic — enabling AI-powered meeting scheduling — allows CDWG to tailor messages to Sourcewell Members by customer set, topic, solution, and even time of the year. Messages include access to the dedicated account manager's calendar, which allows Sourcewell Members to schedule meetings at their convenience. Kronologic takes the guess work out of scheduling and even sends reminders and updates. A recent CDW Kronologic campaign enabled 800 meetings for 200 account managers in one week. 38 In your view, what is Sourcewell's role A key role for Sourcewell in promoting contracts arising from this RFP is maintaining an in promoting contracts arising out of up-to-date website including detailed contract and contract information. This provides an this RFP? How will you integrate a easy way for Sourcewell Members to understand the contract offerings as well as connect Sourcewell-awarded contract into your with contract holders such as CDW-G. We also believe that participation in a variety of sales process? opportunities for connection — from conferences, such as H2O and Room to Grow, to webinars and podcasts — provides key chances for cobranding and introductions. Sourcewell also offers a state-of-the art recording and broadcasting studio, which can offer unique capabilities in promoting the contract to a wider audience. As a current partner, CDWG is already experienced in promoting the Sourcewell contract. We intend to quickly integrate any updates or changes related to the new contract, utilizing tools like contract launch activities, with our CDWG and CDW Canada operations. 39 Are your products or services CDW provides its technology solutions through e-procurement in the form of Rubi, which available through an e-procurement represents the evolution of our customer portal, online account center, and the digital ordering process? If so, describe your enablement of our customers. e-procurement system and how governmental and educational Rubi supports governmental and educational customers and serves as a trusted digital customers have used it. advisor to Sourcewell Members, helping them plan, procure, and manage assets across their technology lifecycle with greater confidence and less complexity. From one central portal, configurable for relevance, Sourcewell Members can simplify the ordering process, access industry knowledge, and collaborate with technology experts to take more informed action on investments. Key features and functions of Rubi include: Action Items: Receive reminders and notifications on new quotes, order approval requests, expiring payment methods, and more. Orders: View order status and keep tabs on what has shipped, is pending, awaits approval or is on backorder. Shipment Tracking: Drill down into process orders and access tracking numbers and ship status. Research Hub: Tap into industry insights to learn about the latest technology trends and solutions. Rubi Mobile App: Act on quotes and purchases, view and track orders, and approve orders from anywhere with this additional option. Through the Security Settings feature, Rubi provides Sourcewell Members an efficient method for granting users control of and access to specific website features and information. This feature enables Sourcewell Members to: Assign roles, restrictions, and permissions to individual users and groups of users. Grant users access to all products CDWG offers or only to specific catalogs. Allow users to view only their quotes, orders, and purchase history. Grant users' rights to view multiple accounts. Assign responsibility for following established workflows as a purchaser or approver. Grant administrative rights to set up and maintain advanced website features including the Purchase Authorization System, Custom Catalogs, Asset Management, and Bid NumtQt)RAZYMb 12 - 44 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Security Settings. Using Rubi, Sourcewell Members have complete visibility into their technology history and the ability to access multiple features and complete tasks including: Contacting their CDWG team Placing orders Searching order history Managing assets Administering order approval workflows Defining and governing technology standards Viewing contract pricing The Rubi homepage can be configured to a Sourcewell Member's needs, saving time and putting the most important decision-making information at their fingertips, including: Managing subscriptions Managing quotes Streamlining repeat purchases (bundles and favorites) Approving orders Rubi also provides key insights to Sourcewell Members to help reduce guesswork and uncover opportunities for Sourcewell Members to accurately plan their technology implementations. These include: Estimated time of arrival/inventory/supply chain insights to support implementation Order tracking Order status Current CDW Research Hub information The Rubi portal also allows Sourcewell Members to access consolidated information for two or more related accounts online (for example, headquarters and departments). Upon request, account managers will assist in enabling administrators to view, place, and track orders across the organization without having to log on to multiple accounts and create quotes for multiple accounts. This helps centralize the purchasing process while letting administrators place and track orders by address and location. This capability allows access to the following types of information for accounts linked together: Order status Quote activity Purchase history Financial reporting Purchase approval system After purchase, Rubi allows Sourcewell Members to manage their hardware, software, and subscriptions purchased from CDWG in the Asset Hub section of their Rubi portal on cdwg.com. The Asset Hub experience includes: An asset overview page that shows a view of hardware and software assets purchased from CDWG, including the total counts of products, asset age, and spend across asset type, category, and brand. A hardware overview page, where Sourcewell Members can view and filter across their hardware assets based on type, brand, asset age, and more. Additionally, Sourcewell Members can click on each line item to see more details. A hardware detail page, where Sourcewell Members will see information such as the quantity owned of a specific asset, technical specifications, availability, prior orders, and can also re-purchase quickly by using the "Buy Again" button. A software overview page, where Sourcewell Members will see software assets broken out across brands, can view total counts of software products and associated licenses and seats, and can quickly view upcoming renewals. Sourcewell Members can also access and filter a list of software assets and click to view more details. A software detail page, where Sourcewell Members can view license counts, product attributes, associated licenses for that asset based on order history, and renewal dates for renewable software assets. Additionally, from this page, Sourcewell Members can request a quote for a software renewal. A subscriptions page where Sourcewell Members can manage their software subscription assets, including renewal and adding/removing seats. Table 8: Value-Added Attributes Line Question Response* Item Bid NumtQt)RAZYMb 12 - 45 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 40 Describe any product, equipment, Through our highest-level partnerships with leading OEMs, publishers, and service providers, maintenance, or operator training CDWG works to facilitate product, equipment, maintenance, and operator training programs programs that you offer to that are customized to the needs of Sourcewell Members. These training programs are Sourcewell participating entities. designed to deliver the exact skills customer teams needed to lead, support, and maximize Include details, such as whether the value of technology solutions in today's environment. training is standard or optional, who provides training, and any As an example, and specific to CDW Education, our Learning Environment Advisors and costs that apply. Education Strategists help educators maximize the power of technology in the classroom with Blueprint to Design, a no charge consultation that provides a formal deliverable outlining the ideal learning environment combining technology and classroom infrastructure. In addition, we connect schools with leading-edge technology training available through our partners including the Palo Alto Cybersecurity Academy, available at no charge with complete curriculum and student exercises, and similar programs focused on professional development and academic enrichment. Any training program delivered is optional and based on the needs and/or requests by a Sourcewell Member, and costs are based on a variety of factors such as size and scope. 41 Describe any technological Aligned with leading technology solution providers from around the globe, CDWG helps advances that your proposed Sourcewell Members stay on track by co-developing emerging technology strategies. These products or services offer. strategies help give better insights into solution delivery, process optimization, and more. The CDW Emerging Tech practice helps Sourcewell Members enhance their technology experience, improve workplace safety, and reduce overhead costs. When technologies like the Internet of Things (IoT) are used with existing infrastructure, organizations can use Emerging Tech to help achieve business goals, drive innovation, and open doors to new solution strategies enabled with technology. Through Transformation Workshops, Sourcewell Members work with CDWG subject matter experts to better understand data needs, determine return on investment, and evaluate foundational infrastructure to determine if any technical components should be retired, evolved, or added. Two public sector examples of CDWG's commitment to maximizing advances in technology products and solutions are detailed below — Public Safety and Esports. Public Safety. Technology has come a long way from being merely a convenience to being a must-have for public safety. Today's offerings can raise operational efficiency, ease the constraints of distance, speed critical communication, and heighten safety for everyone. But transformation can be difficult. Between technology's rapid-fire changes and public safety's inherent rules, needs and challenges, Sourcewell Members need a special kind of knowledge to make IT perform — without having to be an expert. CDWG's Public Safety Technology Strategists help guide customers to the most impactful choices — addressing requirements, policies, and strategies, with outcome-based design and implementation. Our public safety capabilities include: Video. Cut travel time. Create force multipliers. Raise situational awareness and speed response. Do remotely what was once possible only in person with solutions that include in-vehicle video, capture, and management; body-worn cameras; interview room monitoring; fixed security; surveillance; analytics; collaboration and telepresence; and case management. Mobility. Accelerate collaboration and communication from anywhere with mobile data; laptops and tablets; data collection and scanners; mobile printing; GPS and automatic vehicle location; mobile access routers; Wi-Fi solutions; advanced authentication; VPN and mobile software; and cloud solutions. Data Center. Support growing data loads. Ensure enough bandwidth for increasingly complex communication. Keep it all secure with solutions that include servers and storage area networks; hyperconverged infrastructure; backup and recovery; virtualization; cybersecurity; unified communications; enterprise wireless; alert and mass notification systems; and power and cooling. Esports. With years of experience and deep partnerships with leading gaming manufacturers, CDWG partners with Sourcewell Members to help develop a comprehensive Esports solution. Handling the data center, networking, Esports arena design, and game streaming, CDWG can help with every step of the Sourcewell Member's Esports program. Regardless of if the institution is just getting started with Esports or if they are looking to take their game to the next level, we offer solutions for all Esports IT needs. CDWG Esports Consultation Services. Our Learning Education Specialists, all with hands-on experience in educational settings, offer solution consultation sessions with Sourcewell Members across K-12 and Higher Education to help design and implement purposeful, outcome-driven Esports solutions — from competition-ready hardware, to Esports spaces, infrastructure, professional and managed services, and more. CDWG's Esports in Education team is here to assist with all Esports needs. As a value add for working with CDWG, the team can assist with: Presentations to build stakeholder support School-level consultation Clinics and curriculum design through our partnership with North America Scholastic Esports Federation (NASEF) Bid NumtQt)RAZYMb 12 - 46 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC NASEF Partnership. CDWG's partnership with the North America Scholastic Esports Federation provides deep benefits to Sourcewell Members. NASEF's mission is to "provide opportunities for ALL students to use Esports as a platform to acquire critical communication, collaboration, and problem-solving skills needed to thrive in work and in life." In addition to the knowledgebase, they provide for Esports programs, their approach to the Esports ecosystem is clearly aligned with Sourcewell's vision and mission to provide leading solutions that empower community success. Cloud and SaaS Management: Inscape is a CDW built cloud and SaaS management platform that is designed to increase productivity, reduce costs, and improve your security posture regarding your Microsoft, AWS, and GCP investments. Inscape helps customers discover, manage, govern, report, optimize, and adopt these investments by consolidating many tools into one—the art of cloud management. These services include: Inscape Cloud Management: Gives you visibility into your cloud spend with CDW. You can monitor costs, spot trends, create and manage budgets with custom alerts based on your Microsoft 365, Azure, and AWS cloud spend and get cost saving recommendations. Inscape Anomaly: Get quick, cost anomaly alerting and prediction for your Azure, AWS, and GCP environment. Inscape Microsoft 365 Management: View reports and get insight and control over licensing, permissions, security risks, and threats. Inscape Team Captain: This service will help you with governance around your Microsoft Teams environment. Inscape Productivity Insights: Easy to pull reports of your team's productivity in Microsoft Teams and Outlook. Inscape Adoption: Self-help portal to aid you in the dual challenges of Adoption and Change Management. Inscape Training: Includes 2500+ Office 365 training videos, quizzes, gamification, and the ability to add assignments. 42 Describe any "green" initiatives CDW, and CDWG by extension, is committed to being a good steward of the environment that relate to your company or to and of our earth's natural resources. Our environmental policy and Environmental your products or services, and Management System underpin the structure, practices, and procedures for our environmental include a list of the certifying program. As part of our commitment to continuous improvement, we regularly evaluate the agency for each. efficiency of our use of natural resources. In 2022, we made significant progress on our environmental priorities, including climate action, energy efficiency and waste reduction. Notable highlights included: Created our cross-functional, geographically diverse Climate Task Force to drive greater climate awareness. This group worked with outside experts to develop our long- term, enterprise-wide climate strategy and action plans. At our two U.S. distribution centers, we outperformed our waste diversion goal of more than 90 percent for the fourth year in a row and recycled thousands of tons of packaging material, cardboard, and paper. Enabled online searchable access for customers to an expanded portfolio of environmentally certified products (Energy Star, EPEAT and TCO Certified) and a broad range of cloud-based solutions that improve energy efficiency. Expanded our IT Asset Disposition (ITAD) program, which facilitates the recovery and recycling of devices that are no longer being used, to benefit the environment and protect the security of users' data. Maintained environmental management system and energy certifications in the U.S., Canada, and U.K. Attained ISO 14001:2004 Certification in Canada We have environmental programs at all CDW facilities. All CDW distribution centers (two in the U.S. and one in the U.K.) and two of our U.K. offices hold ISO 14001 certifications, the international standard for Environmental Management Systems. Additionally, our largest office locations globally, as well as our U.K. distribution center, have energy certifications — LEED in the U.S. and Canada, BOMA in Canada, and BREEAM/REGO in the U.K. These certifications provide frameworks for monitoring and enhancing our programs. Additionally, our remote deployment services promote efficiency and productivity while reducing our environmental impact. We track our energy usage and continue to seek ways to drive further efficiency. As part of our ISO 14001 environmental management certification, we identify, assess, and plan for implementation of additional energy efficiency improvements. We take sustainability factors and energy certifications into consideration when we evaluate new real estate options. Our energy efficiency measures include indoor and outdoor LED lighting, motion sensor lighting, and conveyor systems in our distribution centers that turn off in response to inactivity, and "smart" HVAC systems that adjust according to business hours and seasonal temperatures. We are also working with our third-party shipping and logistics partners to develop transportation management systems and delivery schedules that help them increase their own energy efficiency, which helps to reduce our transportation-related emissions. Currently, approximately 98 percent of our U.S. shipments are delivered by carriers enrolled in the U.S. EPA SmartWay Transport Partnership, which helps companies advance supply chain sustainability by measuring, benchmarking, and improving freight transportation Bid NumtQt)RAZYMb 12 - 47 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC efficiency, and more than 72 percent of our U.S. shipments are handled by carriers with climate goals. CDW UK has multiple transportation efficiency efforts in place, including using net zero couriers, bulk purchasing and delivery, and reducing air travel through in-country services. Given the non-manufacturing nature of our operations, our facilities do not represent a significant carbon footprint. In fact, our Scope 3 (value chain) greenhouse gas emissions represent the vast majority of our total greenhouse gas emissions. We regularly report our Scope 1, 2, and 3 greenhouse gas emissions. The development of our SASB and TCFD disclosures have enhanced internal awareness of our climate impact, a fundamental step in the decarbonization journey. By completing our greenhouse gas inventory across our value chain, we are learning more about our best opportunities for further carbon reduction. CDW is committed to supporting sustainability and responsible consumption through materials efficiency and a reduction in waste to landfills. With a wide variety of recycling and reuse programs across our office and warehouse facilities, our largest impact is in two areas: 1) reducing distribution center waste from packaging and other materials, and 2) managing electronic waste. In addition to addressing packaging waste and electronic waste, our other efforts include: Use of digital documentation when possible and recycling shredded paper documents when used Recycling and composting of cafeteria waste Elimination of plastic bottles from vending machines in our offices and warehouses Elimination of single-use plastic cups Company-wide internal toner cartridge recycling program Recycling centers on each floor of our office locations Recycling chutes for certain materials at our distribution centers Collaboration across procurement functions to reduce the need for consumable supplies and increase recycling possibilities across our offices CDW Canada became one of Cisco's first Canadian partners to receive the Cisco Environmental Sustainability Specialization. CDW Canada was recognized for its commitment to reduce material consumption and waste. To be eligible for this distinction, the CDW Canada team completed required Cisco-delivered courses, passed all corresponding requirements, and signed Cisco's sustainability pledge. With this recognition, Cisco and CDW work together to support each other's sustainability progress, meet government mandates, and provide additional customer opportunities through mutually sustainable business practices. Bid NumtQt)RAZYM 3 12 - 48 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 43 Identify any third-party issued eco- Given our role in the technology sector as a leading multi-brand solutions provider, labels, ratings or certifications that CDW-G's greatest opportunities to impact the environment lie in collaborating with our your company has received for supply chain and working with our technology partners to promote their environmentally the equipment or products certified products and solving for our customers' outcomes around their Environmental, included in your Proposal related Social, and Governance (ESG) goals and priorities. to energy efficiency or conservation, life-cycle design In 2022, CDW was recognized by EcoVadis with a silver sustainability rating for having a (cradle-to-cradle), or other top-tier sustainability management system, finishing among the top 25 percent of companies green/sustainability factors. scored. We have made it easier for our sales teams and customers to identify and select from a broad range of environmentally certified products (Energy Star, EPEAT, and TCO Certified) and cloud-based solutions that deliver added energy efficiency. CDW e-commerce sites enable customers to filter their online catalog search to identify and buy third party-certified products, and our sales teams are trained to assist clients with finding and selecting these products. CDW-G has our own internal policy for recycling universal waste. We do not take back old equipment from customers; however, we direct customers to industry-leading service providers for trade-in and ITAD programs. ITAD services include but are not limited to data wiping, asset removal, evaluation, recycling, onsite shredding, potential value back credit to maximize recovery, and depot services. CDW ITAD offers many benefits to Sourcewell Members, including: Logistics services for quick and efficient removal of equipment from client facilities Device pickup including palletizing equipment, shrink wrapping, and transport Document of Liability Transfer provided to indemnify client from any environmental liability Ensure removal of all client information and software from electronic media and assets U.S. Department of Defense (DoD)-compliant erasure services in full support of government standards EPA-approved disposal Zero-landfill policy Complete serialized reporting available via a website CDW-G also offers customers, through our Printer Supplies Program, complimentary enrollment in PrintReleaf, a third-party certification program that empowers organizations to sustain and grow global forest systems through: Ongoing measurement of paper consumption Custom paper footprint and forest impact insights Opportunities to automatically "releaf' forests through reforestation projects of the customer's choosing Since CDW joined the program in June 2018, CDW customers have collectively offset the equivalent of more than 1.2 billion standard pages of paper consumption by supporting the reforestation of more than 140,000 trees. Additionally, our IT teams in the U.K. have implemented a "Pin to Print" program across all offices and warehouses, enabling enhanced print queue management to reduce wasted print jobs. CDW is also working with partners on programs to help customers better manage their print needs and costs and stay within their corporate policies for sustainability. 44 Describe any Women or Minority CDW-G understands and appreciates that Sourcewell and Sourcewell Members promote Business Entity (WMBE), Small and support diversity and local business initiatives through this procurement process. As a Business Entity (SBE), or veteran large business, CDW actively works to create a meaningful sourcing plan with minority, owned business certifications that small, local, veteran-owned, and other diverse suppliers. your company or hub partners have obtained. Upload Based on our experiences serving customers across the public sector in the U.S. and documentation of certification (as Canada, diversity initiatives vary widely and may not always be met by a single certification. applicable) in the document CDWG supports Sourcewell Members in meeting their unique diversity goals with access upload section of your response. to our robust diverse supplier network, with partners holding varied certifications, including: Minority-Owned Business Enterprise (MBE) Women-Owned Business Enterprise (WBE) Lesbian, Gay, Bisexual, Transgender-Owned Business (LGBT) Minority-Owned Small Business (MOSB) Women-Owned Small Business (WOSB) Small Disadvantaged Business (SDB) 8(a) Small Business Veteran-Owned Business Enterprise (VBE) Veteran-Owned Small Business (VOSB) Service-Disabled Veteran Owned Small Business (SDVOSB) Historically Underutilized Business Zone (HUBZone) Business and Supplier Diversity Launched in 2007, CDW's Business Diversity program goals are to increase procurement Bid NumtQt)RAZYM 3 12 - 49 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC opportunities for direct and indirect spending with small, minority-owned, women-owned, veteran-owned, service-disabled veteran-owned, and other small, disadvantaged businesses. Since that time, CDW diverse spend has risen to $25 billion since the program's inception, which has been accomplished by building relationships with qualified small, diverse businesses to assist us and our customers in meeting diverse procurement goals. Currently, CDW has more than 1,300 partnerships with minority, women-owned, veteran- owned, and other small, disadvantaged businesses including, but not limited to product manufacturers, distributors, and service providers that can be leveraged to help meet the needs of Sourcewell Members. Highlights from our Business Diversity program over the past four full calendar years (2019- 2022) include: In 2022: CDW's overall diversity spend peaked at $3.6 billion with small, diverse suppliers. CDW was included in the 2022 America's Top Corporations for Women Owned Business Enterprises CDW is a 2022 Best of the Decade honoree. These corporations are the best-of-the- best in supply-chain diversity, excelling in their staunch commitment to minority business development and inclusion. This prestigious list celebrates outstanding supplier diversity programs that consistently drive progress and incomparable innovation in the supply chain. In 2021: CDW's overall diversity spend exceeded $3.4 billion with small, diverse suppliers. CDW more than doubled the size of its business diversity team to establish greater engagement with local suppliers in our customers' communities. CDW was included in the Top Veteran-Friendly Companies by US Veteran's Magazine. CDW was recognized by Black EO Journal — Best of the Best as a Top Supplier Diversity Program. In 2020: CDW's overall diversity spend exceeded $2.6 billion with small, diverse suppliers. Minority Business News (MBN) Diversity presented CDW with its award for 2020 Supplier Diversity Program of the Decade. The National Veteran-Owned Business Association bestowed CDW with its Best Corporation for Veteran's Business Enterprises Program award. CDW was honored by both Forbes and the Human Rights Council (HRC) foundation for our diverse and inclusive culture. In Forbes' Best Employers for Diversity, CDW came in at #84 out of 500 companies overall, and in the top five of the 27 Illinois-based organizations on the list. The HRC Foundation named CDW one of the Best Places to Work for LGBTQ Equality as it earned a 100% on the Corporate Equality Index. In 2019: CDW's overall diversity spend exceeded $2 billion with small, diverse suppliers. CDW became a member of the Billion Dollar Roundtable (BDR), joining an exclusive group of U.S.-based companies procuring more than $1 billion annually from minority- and women-owned businesses on a first-tier basis. CDW was recognized as a Best of the Best in Supplier Diversity Program by US Veterans Magazine. Another aspect of the CDW Business Diversity program is our support and participation in various organizations and events focused on developing relationships and business opportunities within diverse communities. CDW is a National Corporate Member of the National Minority Supplier Development Council, Inc., and The Women's Business Enterprise National Council. CDW supports additional organizations across the U.S. and Canada including the National Veteran Owned Business Association and the National Gay and Lesbian Chamber of Commerce. In addition to financial contributions and support, CDW also engages on advisory councils, attends and hosts events, and provides resources and subject matter experts to support the organizations' focus on continued growth and success. Bid NumtQt)RAZYMb 12 - 50 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 45 What unique attributes does your CDWG has taken a proactive and specialized approach in the last several years in company, your products, or your expanding and improving our offerings to Sourcewell Members by industry. This has involved services offer to Sourcewell looking at specific technology trends, understanding customer priorities, and offering turn-key participating entities? What makes solutions in the following segments and solution areas: your proposed solutions unique in your industry as it applies to K-12 Education Sourcewell participating entities? Device Ecosystem Classroom Transformation Cybersecurity Networking Infrastructure School Safety Higher Education Student and Institutional Devices AN Transformation Connected Community Hybrid Infrastructure Cyber and Physical Security State and Local Government Cybersecurity Program-Based Accounts Public Safety Device Transformational Government We have focused efforts on developing technology solutions for each of the above segments that ensure the right outcomes for our customers. An example is CDWG's mature practice for providing devices to K-12 districts nationally. CDWG has built a comprehensive solution for K-12, based on the lifecycle of the purchase, that includes the following capabilities and services: Device roadmaps to help each district understand the industry landscape, technology advancements, and features that should be considered when selecting a device for student or institutional use. Consulting sessions with a CDW Education Strategist to provide guidance on technology adoption for increased learning. Robust portfolio of professional development partners. Best practices for defining technology standardization with each district. Project management aligned to supply chain and to ensure large device rollouts are successful and on time. Pre-shipment device configuration to provide low/no touch devices for district IT staff. Local warehousing and local deployment services, including last-mile delivery. Maintenance and break-fix solutions to ensure high availability of devices. Asset disposition and buy-back options to enable a district to compliantly dispose of student devices at end of life, along with the potential of securing funds that can be leveraged for replacement technology. As a result of CDW-G's practice built for K-12 devices, CDWG provides 1 in every 3 Chromebooks to students across the U.S. annually. It is also our #1 solution under CDWG's existing Sourcewell agreement. Table 9A: Warranty Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to responding to the questions below. Line Question Response Item Bid NumtQt)RAZYMb 12 - 51 Vendor Name: CDW:d3W anent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 46 Do your warranties cover all products, parts, and As a solutions provider, CDWG does not manufacture products, however, all labor? purchases made by Sourcewell Members, where applicable, include the manufacturer's standard warranty. Terms of warranty coverage can and do vary with each OEM purchase, and details for each product warranty are available through an account manager or online at www.cdwg.com. CDWG does offer additional warranty coverage options for products whose standard warranty alone does not meet Sourcewell Members' needs. This includes extended IT warranties, data center maintenance, maintenance contracts, and custom support plans. We recommend Sourcewell Members work with their account manager to determine the best option to determine the best additional warranty solution for their purchases. In instances where a Sourcewell member may have multiple warranties — which may have different lengths of time and different end dates — from multiple OEMs, CDWG can offer Maintenance Contracts to simplify warranty coverage. Maintenance Contracts are easily manageable service contracts that cover all IT equipment, regardless of manufacturer, with just one expiration date and a single point of contact for repairs. This contract can also be prorated as you add or delete equipment. Benefits of a Maintenance Contract include: Easy to manage equipment coverage A single point of contact for repair service Multiple response times available on the same contract Flexibility to add or remove equipment as needed Parts and labor included Multiple contracts consolidated Annual or multi-year contact options 47 Do your warranties impose usage restrictions or Not only does CDWG not impose usage restrictions or other limitations on other limitations that adversely affect coverage? our warranty services, we enhance coverage options for Sourcewell Members through our available warranty extensions and uplifts. While customers often choose the standard OEM warranty for their purchase, in instances where it is not sufficient, we offer competitive solutions to augment the warranty, minimizing risk and ensuring ongoing performance. Solutions included in our portfolio to support Sourcewell Members include: Warranty extensions and upgrades Post warranty support Accidental damage protection Maintenance Contracts Post-sale technical support Product and certification training Onsite repair Help desk services As part of our commitment to supporting Sourcewell Members throughout their technology lifecycles, we continue to communicate post sale to ensure warranties continue to meet Sourcewell Member needs. 48 Do your warranties cover the expense of Both standard manufacturer warranties and extensions of OEM warranties technicians' travel time and mileage to perform are typically inclusive of all warranty repair services being purchased. In warranty repairs? some instances, services may fall outside of the OEM warranty options stated above. In these specific cases, services performed need to be outlined within a statement of work (SOW) and mutually agreed upon by all parties. If so, there will be very specific language around such warranties, travel time, and mileage for any on-site work. Any incremental warranty costs for technicians' travel time and mileage to perform warranty repairs are disclosed at time of quote. Bid NumtQt)RAZYMb 12 - 52 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 49 Are there any geographic regions of the United Our ability to provide certified technicians across geographic areas is driven States or Canada (as applicable) for which you by the warranty coverage selected by the Sourcewell Member. In most cannot provide a certified technician to perform cases, warranty support is fulfilled directly by the manufacturer and will vary warranty repairs? How will Sourcewell on a case-by-case basis. Should a Sourcewell Member opt to enhance the participating entities in these regions be provided standard manufacturer warranty, CDWG has access to certified resources service for warranty repair? through in-house technical and strategic local partnerships across the U.S. and Canada. We are committed to coordinating OEM warranties, CDWG resources, and our services partner ecosystem to address the needs of Sourcewell Members. We will continue working with Sourcewell Members to identify the best-value solution regarding warranty coverage; response times and service-level agreements (SLAs) may vary by location. Sourcewell Members can be confident they will know what they are buying and will be provided with clear instructions on the coverage and how to activate warranty claims. 50 Will you cover warranty service for items made by In instances where Sourcewell Members choose the standard manufacturer other manufacturers that are part of your proposal, warranty, the responsibility for warranty services on those items is with the or are these warranties issues typically passed on manufacturer. To ensure manufacturer warranty expectations are met, CDWG to the original equipment manufacturer? has a defined escalation process with our partners to ensure technical support is provided by the manufacturer according to the agreed upon SLAs. In those instances where CDWG provides enhancement to the standard manufacturer warranty, we take responsibility for meeting agreed upon SLAs and delivering the full customer experience. 51 What are your proposed exchange and return Should Sourcewell Members require an exchange or return, CDWG requires programs and policies? an RMA number for all returned merchandise. All products must be returned 100 percent complete, including all original boxes, packing materials, manuals, blank warranty cards, and other accessories provided by the manufacturer. All returns should be initiated within 30 days of the date of invoice. For returns initiated after 30 days, fees may apply. Sourcewell Members should engage their account manager for any questions, issues, and concerns around support. By contacting their account manager to initiate the return process, Sourcewell Members will receive individualized support that ensures the best outcome. CDWG account managers, and our customer support teams, facilitate and track all returns and deal with RMAs daily. CDWG also offers Customer Relations service at 866-SVC-4CDW or at customerrelationsreturns@cdw.com for customers to obtain an RMA before shipping product back to CDWG. When returns cannot be made directly to CDWG, a Sourcewell Member's account manager can advocate on their behalf with the OEM regarding exchanges, returns, or any aspect of their IT investment. However, in all instances when CDWG makes an error, we will cover return costs. Credit is issued the following day after the product is received into our warehouse. Credit form is based on the initial method of payment. Credit card refunds will be issued back to the credit card. Net terms refunds will be placed on the account for the customer to use towards invoices or a Sourcewell Member can request a check be sent to them. Bid NumtQt)RAZYMb 12 - 53 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 52 Describe any service contract options for the In addition to services included with purchase, Sourcewell Members may items included in your proposal. choose from a range of service options available through CDWG (fees may apply), including the following offerings: A collaborative warranty support service backed by select valued OEMs for faster resolution and a more personal experience. For Sourcewell Members' software, licensing, and hardware devices, CDWG takes the first call to resolve the issue and, if needed, provides an onsite break/fix replacement. If escalation to the manufacturer is needed, CDWG does that on the Sourcewell Members' behalf. An extended service/help desk, where a phone number is provided to engage and provide support. This option is useful for Sourcewell Members who may not have a robust IT support program and seek a third-party solution. Technical support (U.S.-based help) for five years from purchase through either phone or chat (Monday through Friday from 7a.m. to 6 p.m. CT) or email (reply within 24 hours). CDW Product Protection through Safeware, a fully licensed insurance agency as well as a Third-Party Administrator. Services feature extended warranty and service plan solutions, covering many types of hardware products, including laptops, tablets, and printers/scanners. Cisco SMARTnet Service, an award-winning technical support service that gives Sourcewell Members' IT staff direct, anytime access to Cisco experts and online self-help resources required to resolve issues with most Cisco products. Our dedicated Cisco SMARTnet team has 56 specialists — the largest such team in the industry — with more than 570 combined years of experience working with SMARTnet contracts. We have in-depth knowledge of Cisco's internal SMARTnet tools and can also provide support with contract consolidation, co-terming all assets and net new, site consolidation, decommission gear, and customized pain point resolution. CDWG's exclusive web portal, SMARTtracker, will streamline the management of your SMARTnet Total Care contracts 24x7x365, not just at renewal time. SMARTtracker is a key strength of our offering that provides value-added benefits when combined with the expertise and support of our SMARTnet Total Care Specialist team. Table 913: Performance Standards or Guarantees Describe in detail your performance standards or guarantees, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your performance materials (if applicable) in the document upload section of your response in addition to responding to the questions below. Line Question Response' Item Bid NumlzQt)RAZYMh 12 - 54 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 53 Describe any performance standards or To best meet services performance requirements for Sourcewell Members, we follow guarantees that apply to your services a service-level management approach using industry best practice standards, processes, and metrics. Based on our 20+ years of working with a diverse set of customers, we have applied lessons learned to develop a specific service-level management approach to measure results, provide reliability, and ensure that communications and IT services are meeting the agreed upon Service Level Agreements (SLAs). With each performance-based solution, Sourcewell Members work with their dedicated account team to create agreed upon, measurable performance standards and guarantees, outlined within a Statement of Work. The key to performance management is the application of the right governance to the program to ensure the necessary resultant behavior and delivery outcomes. The CDW service manager is how and where governance happens across the enterprise. The service manager ensures service levels are receiving the appropriate attention and that all owners of service levels are held accountable for performance. Methodology components include the following: Ensuring a set of standard processes is used, such as IT Infrastructure Library (ITIL) Ensuring a set of standard tools is used, such as ServiceNow Ensuring all accountable parties are educated and understand their level of accountability on SLAs, including individual contributors, team leaders, managers, and executive leadership Ensuring metrics are met and maintained and providing additional reporting on real-time or relatively real-time performance information Conducting meetings, including a daily operations meeting to review high- impact incidents, weekly aging incident ticket review meetings, and weekly aging request ticket review meetings to ensure the appropriate visibility is brought to the current performance and any corrective measures for underperforming are begun as quickly as possible Driving the core ITIL processes and bringing visibility to non-compliance with processes and/or SLAs Communicating monthly performance and developing improvement plans for any metrics that were not successfully remediated before month-end reporting Bid NumtQt)RAZYMb 12 - 55 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 54 Describe any service standards or Analyses of Service Levels. CDW provides service-level management and reporting, guarantees that apply to your services as well as monitors the efficiency and effectiveness of the operations. We also (policies, metrics, KPIs, etc.) monitor program performance against program performance levels, including Key Performance Indicators (KPIs), as mutually agreed, prior to project start, by systematically and regularly: Monitoring all performance levels for those that are not maintaining the pace required to meet the performance threshold — we will examine root causes, perform risk mitigation/preventive action, and develop a corrective action plan Generating daily operational reports monitoring against service levels at a given time Reviewing aging reports for all issues that are close to or have exceeded the resolution target Monitoring KPIs that contribute to meeting a service level; for example, we measure how long it takes us to acknowledge a service desk incident, and if it takes us three hours to acknowledge the issue and we only have four hours to resolve it, we can surmise the SLA may not be met Monitoring alerts, such as incident resolution times, automatically generated by the ticketing system Corrective Action. CDW executes a formal corrective-action planning-process for deficiencies discovered during reviews. We assign each corrective action to an owner for resolution and provide oversight to the process by our service manager. Preventive Action Uses standard tools and processes to detect, analyze, and eliminate potential causes of performance standard or service-level non-compliance Ensures that system performance and availability continuously anticipate capacity needs, including adjustments for seasonal demand Analyzes historical data regarding usage volumes and peak processing periods and communicate with the program offices regarding new initiatives and other factors that may have an impact on system usage Develops plans and takes action to address these changing infrastructure needs Root Cause Analysis Proactively produces trends that could lead to less-than-optimum performance by taking preventive action measures to improve the area in question Analyzes the performance in support of each performance standard and/or service level, identifying positive or negative trends, and works with project staff to perform a root cause analysis of negative trends to develop a corrective action plan to correct deficiencies and identify best practices that can be leveraged across the project Provides follow-up verification to ensure that the action was effective in addressing the root cause Monitors performance statistics to ensure the corrective action plans are effectively implemented Provides a defined escalation path for corporate-level oversight of performance issues and corporate support of corrective action plans; once an issue is resolved, CDWG will communicate improvements to other activities and groups, as applicable Continuous Improvement Provides a metrics-driven continuous improvement approach, focused on improvements to ITIL service delivery and service support to achieve increasing levels of performance against SLAB Uses automated tools combined with trend data for monitoring and root cause analysis to identify the high-priority areas for improvement and take immediate action Table 10: Payment Terms and Financing Options tm ne Question Response Bid NumtQt)RAZYMb 12 - 56 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 55 Describe your payment terms and accepted payment CDWG's standard payment terms are net 30 days from the date methods. the invoice is issued. CDWG accepts payment through: Credit Cards* (American Express, Discover, MasterCard, Visa) Checks Electronic Data Interchange (EDI) Electronic Funds Transfer (EFT) Procurement Cards (P-Card) *With a credit card order, CDWG requires the credit card information at the time of order. Please note that we do not accept credit cards for term accounts. The mailing address for payments is: CDW Government LLC 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Bid NumtQt)RAZYMb 12 - 57 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 56 Describe any leasing or financing options available for use CDWG can facilitate an agreement between Sourcewell Members by educational or governmental entities. and a variety of leading financing companies to help ensure leasing terms to fit the unique needs and budget requirements of those Sourcewell Members. Depending on technology needs, Sourcewell Members can secure a leasing program with maximized options and terms. Premier leasing partners include: Arrow Capital Solutions Cisco Capital Dell Financial Services HPE Financial Services Lenovo Financial Services LEAF Commercial Capital, Inc. Preferred leasing partners include: Acer Finance Apple Finance De Lage Landen (DLL) Microsoft Finance PNC Bank US Bank Our account managers and certified technology specialists are prepared to assist with every phase of choosing and leveraging the right financing or leasing solution for the IT environment of Sourcewell Members. This collaborative process between CDWG and Sourcewell Members includes the following steps: 1. An initial discovery session to understand goals, requirements, and budget 2. An assessment review of the existing environment and definition of project requirements 3. Detailed vendor evaluations, recommendations, future designs, and proofs of concept 4. Procurement, configuration, and deployment of the final solution 5. Ongoing product lifecycle support including proactive notice of lease expiration and asset disposition Financing/leasing is available on a per-deal basis, or in many cases, as a primary billing option, depending on the needs of the Sourcewell Member. If a Sourcewell Member has a preferred leasing company that is not currently a CDW partner, they can be set as vendor if the Sourcewell Member and the leasing company sign the required supplemental agreements from credit. The typical process for leasing equipment is as follows: Account managers work with a Sourcewell Member to submit a credit review to the chosen leasing company and obtain a financing proposal or the account manager has the chosen leasing company call the Sourcewell Member to discuss leasing/finance options and obtain information necessary to complete credit approval. The chosen leasing company reviews credit and makes decision whether to provide a lease. If approved, the leasing company sends the Sourcewelll Member leasing documents to complete and return. Upon receipt of required documents and any upfront payments from the Sourcewell Member, the leasing company provides CDWG with a purchase order for the full amount of the leased equipment. CDWG fulfills the order and products ship from CDWG directly to the Sourcewell Member. The leasing company sends an invoice and the Sourcewell Member makes regularly scheduled payments directly to the leasing company. 57 Describe any standard transaction documents that you Upon award, CDWG will leverage the Sourcewell contract terms propose to use in connection with an awarded contract and conditions to simplify and streamline the procurement process (order forms, terms and conditions, service level for Sourcewell Members. Other documents that may be needed agreements, etc.). Upload a sample of each (as include, but are not limited to: applicable) in the document upload section of your Statement of Work (SOW) for professional/managed services response. Customer-specific terms and conditions (if required by the Sourcewell Member) Bid NumtQt)RAZYM 3 12 - 58 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 58 Do you accept the P-card procurement and payment Yes, CDWG accepts P-cards for payment, and Sourcewell process? If so, is there any additional cost to Sourcewell Members can use P-cards for both e-procurement and non-digital participating entities for using this process? orders at no additional cost. Please note, however, that Sourcewell Members who opt for payment terms (for example, Net 30) cannot settle terms by invoice with a P-card. As an added capability and at no additional cost, CDWG can provide Level 3 information on P-cards for Visa, MasterCard, or American Express. This service provides line-item detail remittance of the transaction on Sourcewell Member cardholders' statements. Level 3 allows the Sourcewell Member agency to track expenses and to ensure the products purchased on its card were in fact legitimate purchases. Table 11: Pricing and Delivery Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as described in the RFP,the template Contract, and the Sourcewell Price and Product Change Request Form. Line Question Response* Item 59 Describe your pricing model (e.g., line-item discounts or CDWG's pricing response encompasses RFP Category 1, 2 and 3 product-category discounts). Provide detailed pricing data for all Technology Products, Services and Related Solutions (including standard or list pricing and the Sourcewell (Technology Offerings). CDWG's pricing can be found in the pricing discounted price) on all of the items that you want attachment titled "CDW US and Canada Pricing Category 1." Sourcewell to consider as part of your RFP response. If applicable, provide a SKU for each item in your proposal. Please Note: Due to the depth and breadth of our product and Upload your pricing materials (if applicable) in the services offerings, items aligning with categories 1, 2 and 3 can be document upload section of your response. found throughout our product and/or services offerings, and individual items can be included in more than one category depending on the context. For all RFP Categories, CDWG is pleased to offer a discount percentage off catalog, with minimum percentage discounts off CDWG's Nationally Advertised Price (CDWG Advertised Price). These published and maintained prices for technology products and services categories can be found at www.cdwg.com, available 24/7. To ensure continuity and ease of procurement for Sourcewell Members, CDWG has provided competitive and full catalog pricing encompassing all available OEMs, similar to the current Technology Catalog Solutions #081419-CDW contract (Incumbent Contract). Underpinned by industry-recognized taxonomy, the CDWG Advertised Price model enables CDWG to leverage economies of scale, our superior OEM-partner-relationships, and real-time competitive market adjustments. The discounts in our pricing structure are not-to-exceed, and for large rollouts or planned projects, CDWG will endeavor to provide even deeper discounts, leveraging our close OEM partnerships. CDWG has a dedicated online purchasing portal which can be found at www.cdwg.com/sourcewell. When logged in, Sourcewell Members can access Sourcewell's contract pricing and other information about the program. For professional services, our pricing structure includes not-to- exceed hourly rates covering all three RFP categories. These rates are subject to 5 percent annual escalation, on the anniversary date of contract effective date. The services can be iterated in either time-and-material or fixed-fee models, in areas including, but not limited to, cloud migration, ServiceNow, cyber and physical security. Certain services for education customers in pricing Attachment titled "CDW US and Canada Pricing Category 1", Tab titled "Amplified Solutions" are based on 3 percent discount off MSRP which can be found at this link: hftps://www.amplifiedit.com/MSRP. CDWG delivered managed services pricing varies from monthly unit prices, percentage of Sourcewell Member's actual consumption of the service, and/or custom pricing. Bid NumlzQt)RAZYM 3 12 - 59 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC As cloud offerings are constantly evolving, and becoming increasingly bespoke and complex, with numerous subscription and consumption-based offerings (SaaS, IaaS and PaaS), pricing for Sourcewell Members will be discount 0 percent off MSRP, when MSRP is available to CDW-G; otherwise, pricing will be based on CDW-G invoiced price. This structure provides the necessary flexibility to enable Sourcewell Members to make purchases as cloud offerings evolve, through the life of our contract. Consumption based offerings include, but shall not be limited to, Amazon Web Services, Google Cloud Products, and Microsoft Azure. CDWG is not the provider of the Cloud Services and in purchasing the Cloud Services, Sourcewell and its Members rely only on the Cloud Service Provider's service descriptions and the Cloud Provider's Services terms and conditions. Accordingly, Sourcewell shall consider the Cloud Service Provider to be the party responsible for providing the Cloud Services and Sourcewell and/or its Members, may be required to execute additional agreements, prior to provisioning/purchase of certain cloud offerings. Technology Offerings which have specialized requirements not contemplated under this RFP, will be identified in a Statement of Work as mutually agreed and executed document(s) between CDW-G and the Sourcewell Member. The pricing will be based, unless otherwise specified, on CDW-G invoice price. Sales for Canadian Sourcewell Members are provided through CDW Canada with Discounts Off CDW Canada's advertised price and are quoted in local currency (CAD). Categories for CDW Canada catalog are similar, though not identical to CDW-G categories. Please refer to our CDW Canada pricing offer in the required pricing attachment "CDW US and Canada Pricing Category 1" for more information. CDW-G differentiates itself from the competition with the addition of dedicated program management. The team consists of seasoned contracting professionals, dedicated to Sourcewell Members and responsible for compliance, administration and management of the contract, training of sellers and other duties. Led by Jeff Hagen, Manager of Program Management, and Mandi Maricque, Senior Program Manager, the team helps ensure Sourcewell Members receive all program benefits. Sourcewell Members may engage Program Management and request price verifications by emailing their CDWG order or quote number to Sourcewelicontracts@cdwg.com. 60 Quantify the pricing discount represented by the pricing As stated in response to Question 59 above, CDW-G's catalog proposal in this response. For example, if the pricing in discounts are percentage off CDW-G Advertised Price, ranging from your response represents a percentage discount from 0 percent to 15 percent, providing a more competitive structure than MSRP or list, state the percentage or percentage range. CDW-G's Incumbent Contract. CDW Canada: 0 percent to 7.75 percent Minimum Discount off CDW Canada's Advertised Price, quoted and invoiced in Canadian dollars. 61 Describe any quantity or volume discounts or rebate Sourcewell Members benefit from discount off CDWG Advertised programs that you offer. price, irrespective of volume. The program provides a competitive ceiling price and we can often leverage our relationships with OEMs to offer deeper discounts for large projects/rollouts and bulk buys, on a case by case basis, in consultation with the Sourcewell Member. Additionally, we have found success with Sourcewell Members where CDWG has Sourcewell Member specific agreements with large purchase footprint, and/or minimum purchase commitments, under which CDW-G can offer committed deeper discounts and/or additive incentives. In addition, we can hold large inventory in our distribution centers, take advantage of bulk buys and promotions, which maximizes our ability to offer better pricing to Sourcewell Members. Bid NumtQt)RAZYMb 12 — 60 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 62 Propose a method of facilitating "sourced" products or As mentioned in Question 59, Technology Offerings that have related services, which may be referred to as "open specialized requirements not contemplated under this RFP will be market" items or "nonstandard options". For example, you identified in a Statement of Work and/or similar document(s) which may supply such items "at cost" or "at cost plus a are mutually agreed upon and executed between CDWG and the percentage," or you may supply a quote for each such Sourcewell Member. The pricing will be based on CDWG invoice request. price. 63 Identify any element of the total cost of acquisition that is Services which require travel, lodging, work to be performed outside NOT included in the pricing submitted with your response. of normal business hours/holidays, or subject to overtime regulations, This includes all additional charges associated with a may be subject to additional fees, and will be outlined in a purchase that are not directly identified as freight or Statement of Work or similar document. shipping charges. For example, list costs for items like pre- delivery inspection, installation, set up, mandatory training, Any additional fees required due to regulatory mandates, Sourcewell or initial inspection. Identify any parties that impose such Member-specific background checks, and Sourcewell Member- costs and their relationship to the Proposer. specific mandated training, will also be mutually agreed upon between CDWG and Sourcewell Member and incorporated within a Statement of Work or similar document. 64 If freight, delivery, or shipping is an additional cost to the Ground freight shipping is the least expensive option for Sourcewell Sourcewell participating entity, describe in detail the Members and is offered at no charge. This includes no additional complete freight, shipping, and delivery program. charge at the time of order, within the contiguous 48 United States. It also includes insurance coverage at no charge. We also offer Sourcewell Members expedited shipping options; in these cases, the Sourcewell Members pay the price difference between the expedited rate and the lowest-rate shipping option — retaining the benefit of the no-charge offering. If a Sourcewell Member chooses to utilize their own assigned carrier, CDWG can work with the Sourcewell Member once the carrier number and other details are provided by Sourcewell Member 65 Specifically describe freight, shipping, and delivery terms or For Sourcewell Members placing orders for delivery to Alaska and programs available for Alaska, Hawaii, Canada, or any Hawai'i, freight options currently include Ground, Express, and offshore delivery. Priority, though these options may vary depending on specific shipping address. Once an order is entered, all available options are displayed and priced. Carrier options for Alaska and Hawai'i currently include UPS, UPS Freight, CEVA Logistics, and USPS with estimated transit times of Ground three to five days; Express two to three days; and Priority one to two days. Transit times may be impacted by day of shipping, holiday schedules, weather events, and other acts of nature. For Sourcewell Members placing orders for delivery in Canada, standard terms for shipping include F.O.B. Destination, Freight Prepaid, and Freight Added. All products are shipped from one of CDW Canada's partners' distribution centers in Toronto, Mississauga, Calgary, or Vancouver. CDW Canada partners with numerous distributors including Ingram Micro and TD Synnex within Canada to complement our purchasing model. In most instances, Sourcewell Members can expect purchases to be delivered the next day or within an average of three days by standard ground transportation. CDW Canada through distribution partners currently uses UPS, Purolator, Fed Ex, and other freight carriers for larger shipments. Bid NumtQt)RAZYMb 12 - 61 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 66 Describe any unique distribution and/or delivery methods or CDWG operates a redundant fail-safe hybrid logistics model, with options offered in your proposal. two distribution centers strategically located, which allows us to ship based on availability with a historical accuracy of over 99 percent. We can further leverage staging as well as buy-and-hold options within our facilities or through our vetted partners nationwide, for Sourcewell Members with large rollouts and/or high SLA requirements. CDWG was selected to be the sole mobile device provider for the 2020 Decennial Census, deploying nearly 500,000 devices over the life of the contract to US Census Bureau Headquarters, more than 250 regional Census Offices, and Decennial Census employee homes, nationwide. When delivering professional services, we once again leverage a hybrid approach inclusive of in-house technical resources and/or vetted, trusted subcontractors, to provide cost-effective solutions based on Sourcewell Member's needs. We can also leverage remotely delivered service engagements, which can help contains costs and offers high availability for time sensitive projects. These remote engagements can be deployed safely, with the assistance of the customer's IT and security teams. Finally, we believe in helping the communities we serve. CDWG's inclusive philosophy extends to our providing opportunities to collaborate with minority-owned businesses, small businesses, and otherwise disadvantaged businesses. Doing so enables Sourcewell Members access to a talented, diverse resource pool and helps Sourcewell Members achieve their diversity initiatives. Table 12: Pricing Offered Line The Pricing Offered in this Proposal is:" Comments Item 67 c. better than the Proposer typically offers to GPOs,cooperative procurement organizations,or state purchasing CDWG has historically departments. worked closely with Sourcewell Members on planned IT projects, developing technology standards, and forecasting volume purchase opportunities across schools, departments, or agencies. In those circumstances, CDWG is able to extend additional discounting beyond the standard pricing offer, resulting in material savings to the Sourcewell Member. As a result of the IT project alignment that CDWG has historically held with Sourcewell Members, CDWG 's net pricing offer is better than other offers with similar volume and terms to other contracting agencies. Upon request, CDWG shares savings data and incremental discounts with Sourcewell Members, along with the data shared monthly with Sourcewell. Table 13: Audit and Administrative Fee Line Question Response Item Bid NumtQt)RAZYMb 12 — 62 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 68 Specifically describe any self-audit process or program that you Any vendor hoping to be successful in executing this contract plan to employ to verify compliance with your proposed Contract should clearly demonstrate the ability to manage an with Sourcewell. This process includes ensuring that Sourcewell agreement of this size and scope with all the necessary participating entities obtain the proper pricing, that the Vendor detail and follows all contract's pricing rules, timely reporting, reports all sales under the Contract each quarter, and that the and remittance of fees. With respect to CDWG's Vendor remits the proper administrative fee to Sourcewell. Provide compliance strategy, we have bespoke, proprietary systems, sufficient detail to support your ability to report quarterly sales to which ensure the pricing and freight is compliant per the Sourcewell as described in the Contract template. contract or specific Sourcewell Member pricing agreement. Our compliance approach is a full lifecycle from solicitation to post contract closeout. It starts during the launch process with training all the personnel utilizing the contract, followed by annual training and certifications. In addition, we have internal automated quality checks in place, which track our reporting deadlines and accuracy commitments. We also have previously partnered with Sourcewell in providing training to CDWG sellers and intend to do so when awarded the new contract. For service engagements, our contract lifecycle management system automatically routes Statements of Work to the Contracts team to ensure the pricing is compliant with hourly rates and commitments, as stated. CDWG and Sourcewell also have regular cadences where, among other items, any issues are addressed, discussed, and tracked. CDWG has a dedicated and highly experienced Program Management team, which manages our Sourcewell contracts. Mandi Maricque is the contract manager and is responsible for the Sourcewell portfolio. Mandi is supported by three dedicated contract administrators. In addition, due to the importance of the Sourcewell contract within CDWG, there is a high level of engagement from senior leaders within the organization. Collectively, the team managing Sourcewell's contracts have 80 years of experience. The team is also responsible for working with Sourcewell Members to ensure proper understanding of the contract's terms and benefits, pricing, and range of offerings. CDWG has held a Sourcewell contract for the last 20 years as an organization; CDWG coworkers are well trained on compliance matters related to the Sourcewell contracts. The Program Management team is solely responsible for ensuring Sourcewell Members have access to the agreement. Monthly reviews are done to ensure all participating entities have access to the contract. Sales teams are trained to send any Sourcewell Member add-requests to the SourcewellContracts@cdwg.com inbox. These actions help to drive growth under a robust governance framework. CDWG has successfully met all reporting requirements and deadlines under the Technology Catalog Solutions #081419- CDW (Incumbent Contract). CDWG is confident we can continue to meet and/or exceed requirements under this RFP. Bid NumtQt)RAZYMb 12 — 63 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 69 If you are awarded a contract, provide a few examples of internal CDWG currently tracks different metrics for contract metrics that will be tracked to measure whether you are having performance internally. Given Sourcewell's diverse success with the contract. membership and dynamic spend within technology category, we continuously monitor standard metrics such as Sourcewell Member performance and utilization by geography (state) and segments (State & Local Government, K- 12, Higher Education, Healthcare, Federal Government, Not for Profit, Public Safety). Additional metrics include: Category penetration Sourcewell Member agreements and state contract adoptions New Sourcewell Member growth OEMs and category penetration Customer satisfaction survey responses Professional services and evolving technologies including cloud offerings' growth Market share under the Sourcewell contract and total available wallet share Target CDWG customers who can be aligned with the Sourcewell contract Industry trends by public sector segment and the performance of the CDWG solutions aligned to those trends. A list of trends by public sector segment is outlined in Table 8, Question 45. We also track regulations and procurement policies of different entities where Sourcewell's contract can be leveraged as a state contract, contract of choice, etc. 70 Identify a proposed administrative fee that you will pay to As an incumbent with a proven track record of success, we Sourcewell for facilitating, managing, and promoting the Sourcewell further believe retaining existing fee structures for Sourcewell Contract in the event that you are awarded a Contract. This fee Members under the Incumbent Contract will help maintain is typically calculated as a percentage of Vendor's sales under the continuity and stability for those Sourcewell Member's needs. Contract or as a per-unit fee; it is not a line-item addition to the Member's cost of goods. (See the RFP and template Contract for CDWG is proposing a general administrative fee of 1 additional details.) percent which will continue to support increased adoption and sales over the term of the contract. To best meet Sourcewell Members' needs for select catalog offerings with historically competitive profiles, we propose the following fee adjustments: Software & Cloud Offerings: 0.25 percent Chromebooks: 0.00 percent We are confident the proposed fee structure combined with our proven track record of success under the current contract will incentivize Sourcewell Members and provides the right balance for growth under this contract. Table 14A: Depth and Breadth of Offered Equipment Products and Services Proposers must designate if they are seeking an award in Category 1 only or Categories 2 and/or 3.As stated in Section A B.1. of"REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES,"Proposers responding to Category 1 must offer a complete electronic catalog system permitting Sourcewell and Sourcewell Participating Entities to make web-based purchases." Proposers submitting a proposal in Category 1 must include at least one solution in each of Categories 1, 2, and 3 within its singular proposal. For example, if a Proposer offers solutions within the scope of Category 1, 2 and 3 the Proposer should designate it is seeking an award in Category 1. Proposers seeking award in Category 2 and/or 3 must include at least one solution offered within the scope of the desired Category. Line Item Category 1 Category 2 Category 3 71 (.- Yes r~ Yes r Yes r No a No c. No Table 14B: Depth and Breadth of Offered Equipment Products and Services Line Question Response Item Bid NumlzQt)RAZYMh 12 — 64 Vendor Name: CDW:d3Wl§ment LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 72 Provide a detailed description of the CDWG offers a full range of products and services that enable Sourcewell equipment, products, and services that you Members to develop the best total solution to meet specific needs while attaining are offering in your proposal. the most value for their organization. CDWG provides expert consulting, design, configuration, installation, and lifecycle management services. CDWG's Category 1 bid provides pricing for our Technology Products and Services Catalog, as well as Professional and Managed services. Our offerings are extremely comprehensive and include: Products & Partnerships: More than 100,000 products from more than 1,000 vendors including Acer, Adobe, Cisco, Dell, EMC, HP, IBM, Lenovo, Microsoft, NetApp, and VMware Technology Services e-Procurement integration Leasing services Managed services: Gold Level Support for customer devices Pre-shipment configuration Professional services: Amplified Solutions, Cyber and Physical Security, Configuration, Data Center Transformation, Digital Velocity Solutions, ServiceNow Total Solutions Cloud Collaboration Data Center and Networking Managed Print Services Point of Sale Security Software Management Total Mobility Management 73 Within this RFP category there may be Below is a list of product and service categories, along with their corresponding subcategories of solutions. List subcategory subcategories, provided by CDWG as part of this response: titles that best describe your products and services. Accessories Security Locks Headphones and Speakers Phone Accessories Tablet Accessories Keyboards/Keypads Notebook Accessories Cases and Backpacks Mice and Trackballs Office Products and Supplies Small and Consumer Electronics Robotics Power, Cooling & Racks Power Supplies/Adapters UPS/Battery Backup Batteries Surge Suppressors Remote Power Management Desktop Computers Computer Cases Apple Desktops PC Compatible Desktop Computer Windows Based Terminals Desktop Memory Upgrades Thin Clients PC Compatible Workstations Data Storage/Drives Storage Enclosures/Mounting Hardware CD/DVD/Blue Ray Drives Disk Duplicators Media Hard Drives Desktop NW Attached Storage Floppy Disk Drives Flash Memory Consumer SSD Enterprise Storage BU/DR Infrastructure Drive Arrays Bid NumtQt)RAZYMb 12 - 65 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Enterprise Hard Drives Enterprise SSD Interfaces Controllers Optical Drives Storage Networking Rackmount NW Attached Storage Tape Backup Drives Tape Automation (Lib/Changers) Point of Sale/Data Capture Wireless Communication Devices POS Systems Connected Devices Peripheral and Barcode Scanners Thermal Printers Servers & Server Management Server Accessories Linux/Unix Based Servers KVM Consoles and Switches CPUs/Fans Network Print Servers Application Servers Apple Mac OS Servers RISC Servers Server Memory Upgrades x86 Based Servers Services (CDW Delivered) Installations Configurations HCA/Hlth Purch Grp (HPG) CDW OnSite Services Central Services — Repairs Managed Services Mobility Services Field Services Remote Services Software Asset Mgmt Services Classroom Training Workspace Management Tools Notebook/Mobile Devices Notebook Memory Upgrades Mobile Workstation Notebook Computers Apple Notebooks Tablets NetComm Products Network Bridges Modular Switches Communications Boards Network Management Hardware Modems Network Switches Managed Network Test Equip/Analyzer Network Optics Network Hubs NIC Network Interface Adapters Network Routers Network Device Memory Network Switches Unmanaged Network Security Wireless LAN Networking Physical Security Carts and Furniture Furniture Medical Carts Printing & Document Scanning 3-D Prototype Printers Copy Machines Document Scanners Dot Matrix Printers Bid NumtQt)RAZYMb 12 — 66 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC FAX Machines Single Function Printer Accessories Multifunction Plotters Printer Memory Upgrades Printer Supplies Services (Partnered Delivered) Partner-Delivered Managed Services Cloud Partner Services OnSite Services-3rd Party Installations 3rd Party Managed Print Services IT Pro Training — 3rd Party Systems Management — 3rd Party Warranties — Product Protection Client Configure-to-Order Client Configure-to-Order Software Aggregation Services Software Security Software Application Suites Desktop Applications BU/DR Software Cloning Software CAD/CAM Software Cisco One Software Database Software Digital Signage Software Design and Graphics Audio/Video Production Flow/Org Chart Software Cloud Collaboration Software Mobile Device Enablement SW Integrated Product Suites Infrastructure as a Service Al Software Voice Recognition Legal Software Mainframe Software Unified Communication Network Management Software Network Connectivity/Emulation Data Capture Software Operating Systems Programming Software CRM Software Portal Software Reference Software Business Analytics Document Management Software Entertainment/Education Soft Financial Software Communication/Internet Soft Storage/SAN Management Software Utility Software Software Documentation & Media Telephony Software Technical Support Virtualization Software Web Software Physical Software Collaboration Hardware Voice Hardware — Phones Collaboration Hardware — Video Hardware Collaboration Hardware — Voice Hardware — Headsets Collaboration Hardware — Voice Hardware Infrastructure Video & Audio Automation & Control Systems Cameras Medical Displays Bid NumtQt)RAZYMb 12 - 67 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Drones and Virtual Reality Interactive Whiteboards Consumer Television Mounts & Stands Professional Audio Media Player Projectors & Document Cameras Commercial Television Digital Signage Displays Graphics Cards Video Production Screen Protection/Filters Computer Displays Interactive Flat Panel Display Cables Miscellaneous Cables Audio/Video Cables Network Cables SCSI/IDE/floppy cables Telephone/Modem Cables Network Cable Accessories Parallel and Serial Cables USB/FanWire Connectivity Books/DVD Movies Books Table 15A: Category 1 - Depth and Breadth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary. Line Category or Type Offered Comments Item 74 Computer hardware, including desktops, laptops, r: Yes CDWG's response includes computer hardware, tablets, and related devices; No including desktops, laptops, tablets, and related devices. 75 Networking, server, and data storage equipment, r Yes CDWG's response includes networking, server, including servers, server appliances, racks and No and data storage equipment, including servers, cabinets, data storage or data protection devices, server appliances, racks and cabinets, data and switching technology; storage or data protection devices, and switching technology. 76 Peripherals, accessories, components, and G Yes CDWG's response includes peripherals, options, including printers, scanners, monitors, r No accessories, components, and options, including audio visual, digital signage, virtual reality, Esports printers, scanners, monitors, audio visual, digital equipment, unified communication hardware, signage, virtual reality, Esports equipment, unified mobility hardware, cabling, modems, routers, communication hardware, mobility hardware, switches, power management, and supplies; cabling, modems, routers, switches, power management, and supplies. 77 Software related to the purchase of the equipment r Yes CDWG's response includes software related to the described in Lines 74-76 above; r No purchase of the equipment described in Lines 74- 76. 78 Configuration, software implementation, hardware Yes CDWG's response includes configuration, software installation, support, assessment, training, and r No implementation, hardware installation, support, asset lifecycle services related to the purchase of assessment, training, and asset lifecycle services the equipment or software described in Lines 74- related to the purchase of the equipment or 77 above; and Isoftware described in Lines 74-77. 79 Security, cloud, network, data, IT asset lifecycle r Yes CDWG's response includes security, cloud, services, and solutions described in Categories 2 r No network, data, IT asset lifecycle services, and and 3. solutions described in Categories 2 and 3. Table 15113: Category 1 - Industry Specific Questions Table 1513: Industry Specific Questions relate to products and services offered in Category 1 (see Table 15A). Line Question Response Item Bid NumIzQt)RAZYM 3 12 — 68 Vendor Name: CDW:d3W rlent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 80 Describe your capability to report CDWG is dedicated to working with our technology partners to promote their Sourcewell member purchases of products environmentally certified products and assist Sourcewell Members in purchasing them with environmentally preferred attributes to solve outcomes around their ESG goals and priorities. We also provide the ability (e.g., eco-labeled, rated, or certified). to track industry-recognized data to allow Sourcewell Members to better understand their environmental footprint. Sourcewell Members can receive from CDWG, upon request and by mutual agreement, both EPEAT reporting, which is the leading global ecolabel for the IT sector, and Energy Star, a government-backed energy efficiency measure. For these reports we can provide quarterly, calendar year, or fiscal year reporting, depending on Sourcewell Members' needs. We can typically offer a number of customized reporting options as well, including summary by category, to meet specific Sourcewell Member needs. 81 Identify any reseller certification(s) (or Included below is an overview of some of our key partner distinctions: similar third-party validation of technical expertise) that your organization has Apple (Diamond Elite partner): attained, if any. Apple's Largest Corporate Channel Partner in the U.S. Apple's only reseller with the designation "Premium Corporate Reseller" CDW-dedicated Apple System Engineers 19 Apple-badged employees supporting CDW 13 CDW-badged Apple resources onsite Apple-certified Mobility Solution Architects We are an Authorized Apple Corporate Reseller for Mac, iPad, Unlocked iPhone, Apple Watch, AppleCare, VPP credit, and Apple accessories (including Beats for specific use case). We provide overnight delivery of stocked products, extensive third- party hardware, and software licensing options, as well as the Apple Professional Services portfolio. Please note, Apple policy states that they are to be the sole reseller for their products with K-12 customers, including both private and public schools. If this policy is repealed, CDWG is equipped and ready to serve Sourcewell Members. Cisco (Gold Certified Partner): We are Cisco's largest U.S. Direct Reseller and largest National Direct Integrator Partner, having attained the broadest range of expertise across multiple technologies. CDW has achieved the newest of Cisco's Master Specializations in networking, making CDW the first Cisco channel partner in the Americas to hold all five Master Specializations that Cisco offers. The other Cisco Master Specializations are security, collaboration, data center and hybrid cloud, and cloud and managed services. Master Specializations are Cisco's highest and most exclusive level of partner certification. CDW was recognized as the 2022 Americas Partner of the Year by Cisco and as 2022 Cisco Software Partner of the Year. CDW has more than 1,300 Cisco-certified presales engineers, technical specialists, solution architects, and professional services engineers who are available to provide expert guidance and support. Certifications include: 717 Cisco Certified Sales Experts 63 Cisco Certified Internetwork Experts 215 Cisco Certified Network/Design/Voice Professionals 322 Cisco Certified Network/Design Associates In addition, CDW is one of the only resellers in the world actively participating in and working with Cisco in the Cisco Early Field Trial (EFT) program. This program allows our top engineers to receive and test the latest code prior to the general release of the product. It also lets CDW shape the products prior to shipping the first release level. Generally, Cisco only invites two partners to each EFT opportunity, and typical EFT participation is three or four EFTs. CDW historically participates in more than 20 EFTs a year across Data Center, Engineering, Collaboration, and Security. In Canada, CDW recently received Cisco Full Stack Observability and Hybrid Cloud Computing Solution Specializations. These partner-led designations recognize CDW Canada's ability to provide sophisticated, value-added Cisco solutions through in-depth sales capabilities, technology skills, and service offerings. Dell (EMC Titanium Black Partner): CDW is Dell's #1 Partner Worldwide, and provides the following resources: Dell-certified technology architects Dell-certified cloud architects and Dell EMC-certified data scientists Dell-certified implementation engineers HP Enterprise (Platinum Business Partner): CDW is an HP Enterprise (HPE) Platinum Partner and was named the North American Solution Provider of the Year 2023 (CDW Canada and CDW U.S.). Bid NumtQt)RAZYM 3 12 — 69 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC HP Inc. (Platinum Business Partner): CDW is an HP Inc. (HPI) Platinum Business Partner and HPI's #1 partner worldwide. Recent awards include: Lenovo (Largest Global Partner): CDW is Lenovo's largest Global Direct Response Channel Partner. Microsoft (Gold Certified Partner): CDW is a Microsoft Gold Certified Partner and a highly ranked Licensing Solution Provider (LSP) and Enterprise Software Advisor (ESA). CDW is also a Microsoft Software Asset Management (SAM) Partner and an Authorized Direct Reseller (ADR) for Open Value licensing programs in all 50 states and Canada. We are the worldwide leader in Microsoft Enterprise Agreements as well as Server and Cloud Enrollments. CDW is also an Azure Expert MSP for Microsoft Azure. CDW Cloud Products: CDW currently partners with more than 150 cloud provider partners working in tandem to provide our customers with best-of-breed SaaS, IaaS, and PaaS solutions. A small sampling of our offerings is provided below. AWS: CDW has achieved multiple certifications for AWS and is one of a handful of Advanced Consulting Partners. CDW has earned the AWS Migration Competency, an elite-level designation held by fewer than 50 companies in North America. CDW coworkers have earned more than 200 AWS certifications including the new AWS Database and Data Analytics Specialty Certifications. CDW has also earned the AWS Storage Competency, confirming our deep storage acumen and our extensive AWS storage partner portfolio (for example, NetApp, Veeam, Druva, and many others). Google: CDW's comprehensive next-generation Managed Services for Google Cloud Platform (GCP) includes three of the world's 20 Google Cloud Fellows on staff. CDW has also successfully completed the requirements to participate in the Google Cloud MSP Initiative. Microsoft Azure: As a Microsoft Azure Expert Managed Service Provider, CDW has a record of delivering results to customers in finance, healthcare, manufacturing, small business, government, and education. We also provide full-stack solutions expertise, integrating hardware, software, cloud and services considerations into every Azure discussion. Customers benefit from holistic technology guidance while eliminating the need to coordinate with multiple IT vendors and service providers to design, procure, implement and manage complete Azure solutions. CDW employs a dedicated vendor accreditations coordinator who takes responsibility for monitoring coworkers' technical and vendor sales certifications in line with our manufacturer partner accreditations. The vendor accreditations coordinator is part of our Vendor Alliances department, which comprises vendor managers for all major hardware manufacturers. We have the highest-level reseller partnerships (Platinum or Gold) with these vendors, which are usually contingent on CDW maintaining minimum numbers of accredited resources at all levels from sales, pre-sales, field and systems engineer, to architect. Each of the partner vendors has designated an account manager and systems engineer to CDW, who communicates product developments to our vendor managers, as well as the associated technical training courses available. Some vendors also have partner education managers specializing in training and certification guidance for CDW. The vendor managers then work with the vendor accreditations coordinator to identify the staff impacted by the development and make bookings for training and exams. The vendor accreditations coordinator uses a range of vendor and internal tools to manage technical certifications on an ongoing basis. Vendors' learning management tools give the vendor accreditations coordinator visibility of the following: Summaries and detailed breakdowns of CDW's compliance status against its overall vendor certification (Platinum, Gold, etc.) and any technology specialist certifications Gap analysis charts for training requirements to be quickly identified Information to assist creation of vendor learning plans, which feed into CDW's standard Personal Development Plans Records of individuals' certifications, training, exams, and expiry dates of these for tracking by the vendor accreditations coordinator The vendor accreditations coordinator also uses vendor reports and internal tracking sheets to monitor certifications. These provide gap analysis and qualification road mapping showing individual certification status in various vendor technologies. Bid NumtQt)RAZYM 3 12 - 70 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 82 Describe your maintenance solutions for CDWG takes a pre and post sales consultative approach toward software assets that software products, such as maintenance can assist Sourcewell Members through every stage of their lifecycle. It begins with agreements, software upgrades, continuous our capabilities of assessing current software environments and assisting in the design updates, patches, and fixes. and deployment of a software solution within environments. We can integrate and share licensing data with most industry recognized software asset management platforms to support Sourcewell Members' needs. Once deployed, CDWG can also support maintenance through effective software licensing management and assist with: Performing health checks Maintaining the right license position so you are neither over- or under-licensed Establishing consolidated billing Providing ongoing software recommendations Ensuring accurate IT planning and budgeting Maximizing value derived from licensing agreements Applying compliance checkpoints Staying on top of licensing expiration and renewal As part of our contract management roadmap process, our CDWG software team conducts regular business reviews and contract deep dives to help manage licenses over the course of the contract. Our contract management roadmap also helps keep customers aware of important renewal dates. 83 Describe your website and the ease-of-use CDWG has a dedicated purchasing page for Sourcewell, currently providing for customers, including order placement, Sourcewell Members direct access to account information, product offerings, and payment, order tracking, etc. contract pricing on technology products and services: www.cdwg.com/sourcewell In recent years, CDW has continued to evolve our operations with an eye to improving the customer experience, extending to our online customer portal. Sourcewell Members benefit from the evolution of this portal, Rubi, which provides greater tools and options to plan, buy, and manage the technology solutions they need. From one central portal, now accessible from the Rubi Mobile App for additional flexibility, Sourcewell Members can purchase products quickly and easily, selecting shipping, billing, and payment options as they go through the checkout process. From the shopping cart page a user can: Add more items to the cart Adjust quantities Save the cart for future purchase Save the cart as a bundle that can be repurchased Email the cart to a colleague Create a standard quote Estimate shipping costs with the Shipping Calculator before checking out Check out using the standard checkout feature Rubi also gives Sourcewell Members flexibility in terms of how they view technology for purchase. Sourcewell Members can choose to view and purchase from CDW's entire online catalog of products, or efficiently create customized catalogs containing specific products. Sourcewell Members can also configure their homepage within the portal based on their needs to make tasks more easily accessible including managing subscriptions and quotes, streamlining repeat purchases, and approving orders. Sourcewell Members, through the Security Settings feature in Rubi, can grant user access to features including access to products, views of their orders or multiple accounts, and roles as a purchaser or approver. Sourcewell Members can also grant administrative rights to set up and maintain advanced website features including the Purchase Authorization System, Custom Catalogs, Asset Management, and Security Settings. Rubi provides key insights, which help reduce guesswork and uncover opportunities for Sourcewell Members to accurately plan their technology implementations. This includes factors such as estimated time of arrival/inventory/supply chain insights to support implementation, order tracking and status, and current CDW Research Hub information around a variety of IT topics including cloud, data analytics, data center, digital workspace, hardware, networking, security, services, and software. Once an order is placed, an Order Status feature in Rubi provides Sourcewell Members complete order status information with time saving links, including the ability to: View all recent orders (from the past month to as far back as three years) Search for a specific order by purchase order (PO) number, order number, purchaser, or purchase date View order and invoice details Filter orders according to any of the following statuses: Bid NumtQt)RAZYM 3 12 - 71 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Cancelled All Items Shipped Some Items shipped Not Yet Shipped Backordered Item(s) Processing orders View individual shipment details and tracking information Add mobile number to get delivery SMS text message notifications Print a copy of a packing list or original invoice Repurchase a past order Download a report to excel with all open orders Initiate a product return After purchase, Sourcewell Members can use the Asset Hub of the Rubi portal to manage purchases. Features of the Asset Hub include: An asset overview page that shows a view of hardware and software assets purchased through CDWG, including the total counts of products, asset age, and spend across asset type, category, and brand. A hardware overview page, where Sourcewell Members can view and filter across your hardware assets based on type, brand, asset age, and more, and can click on each line item to see more details. A hardware detail page, where Sourcewell Members will see information such as the quantity owned of a specific asset, technical specifications, availability, and prior orders and can also re-purchase quickly by using the "Buy Again" button. A software overview page, where Sourcewell Members will see software assets broken out across brands, can view total counts of software products and associated licenses and seats, and can quickly view upcoming renewals. Sourcewell Members can also see a list of software assets and can filter on those assets or click to view more details. A software detail page, where Sourcewell Members can view license counts, product attributes, associated licenses for that asset based on order history, and renewal dates for renewable software assets. Additionally from this page, Sourcewell Members can request a quote for a software renewal. A subscriptions page where Sourcewell Members can manage their software subscription assets, including renewal and adding/removing seats. The Rubi portal also allows Sourcewell Members to access consolidated information for two or more related accounts online (for example, headquarters and departments). Upon request, account managers assist in enabling your administrators to view, place, and track orders across the organization without having to log on to multiple accounts and create quotes for multiple accounts. This helps centralize the purchasing process while letting administrators place and track orders by address and location. This capability allows access to the following types of information for accounts linked together: Order status Quote activity Purchase history Financial reporting Purchase approval system CDWG offers e-procurement integrations to the major providers in the industry, and the capabilities that are available via Rubi are also available via a punch-out catalog. Table 16A: Category 2 - Depth and Breadth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary. Item ine Category or Type Offered Comments Bid NumIzQt)RAZYM 3 12 - 72 Vendor Name: CDW:d3Wl§ment LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 84 Cybersecurity services, such as cyber risk (7 Yes With nearly 20 years of experience delivering leading assessments, program strategy and r No information security solutions, we help organizations operations, zero trust, skills and training, reduce the complexities involved in making technology penetration testing, threat and vulnerability decisions in a fast-paced industry. CDW takes a management, content security, network comprehensive approach to security and risk visibility and endpoint detection, log management. We offer world-class technology solutions, aggregation and correlation, disaster expert implementation and advisory services, response and recovery, and managed comprehensive managed services, and proven cybersecurity; methodologies backed by customized testing. We help to advance customer security programs and optimize overall IT risk management strategy so customers can protect data, intellectual property, and reputation. CDW cybersecurity solutions and services fall into six buckets: infrastructure, intelligence and analytics, identity and access management, data and application, threat and vulnerability management, and program strategy and operations. Infrastructure. Strengthen the first line of defense against sophisticated threats. Our solutions and services help customers gain extensive visibility into network traffic based on applications, users, and content; remove malicious traffic while maintaining the delivery of legitimate business flows; and securely manage IoT devices. Intelligence and Analytics. Arm staff with the tactical, operational, and strategic insights needed to understand how an organization is being targeted and invest wisely in the right set of countermeasures. Our comprehensive professional and managed services and continuous monitoring solutions help customers streamline security operations with automation. We help customers respond to, remediate, anticipate, and prevent threats to business. Identity and Access Management (IAM). Securely connect users to distributed services and deliver accountability and transparency of access to the business. Our IAM solutions and services promote capabilities spanning internal and cloud-based services, enhancing user experience while ensuring only the right people have access to the right assets, at the right time, and for the right reasons. Data and Application. Protect information assets against mistakes that lead to data leaks and intentional misuse by insiders, as well as external attacks on information infrastructure. We help you protect data no matter where it is stored, used, or transmitted through the development of a data-centric security program. Threat and Vulnerability Management. Evaluate the overall state of security with an objective view of an organization's policies, controls, and processes. We facilitate the development of an effective threat and vulnerability management program, building upon existing security practices to help you continuously find, prioritize, and remediate vulnerabilities. Our expert professional services and world-class solutions help to determine whether data has been compromised and help create new approaches to limiting dwell time and remediating intrusions. Program Strategy and Outcome. Manage an organization's digital risk and compliance profile. We offer a full range of solutions and services to help evaluate programs against established cybersecurity frameworks, keep up with evolving data protection and privacy regulations, augment staff, set policy, and develop and execute a cohesive strategy for extending security throughout the supply chain. 85 Physical security services, such as site r Yes CDW Physical Security Services solutions fall under assessment, upgrade planning and execution r No four categories: video surveillance, access control, design, installation, integration, access control, environmental sensors, and professional services. Bid NumtQt)RAZYM 3 12 - 73 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC video management, and managed physical security services; Video Surveillance. Video surveillance has long been a key component of physical security. The advent of inexpensive, network-enabled cameras has made it easier for organizations to increase their video surveillance footprint. Whether limited to critical areas or deployed throughout an enterprise, cameras historically collected video footage that was only used for forensic purposes — something went wrong, and video footage enabled security teams to later determine what happened. Now, IP-enabled video cameras enhanced with analytics and artificial intelligence (AI) can automatically detect and alert on incidents in real-time and be used for operational use cases in addition to security. CDW helps design and implement solutions to modernize video surveillance to get more value from video with services that include: Envisioning Workshops, Site Survey and Systems Design, Camera Deployment, Video Management System (VMS) Implementation, Software and Analytics Integration, Managed Services, and Day 2 Support Services Access Control. Modern access control systems — characterized as increasingly digital and IP-connected — allow customers to secure the points of entry to their facilities with IP-enabled controllers and modern credentials including keycards, mobile apps, and biometrics. With new options to manage physical security either on premises or from the cloud, these systems can be closely integrated with video surveillance for improved situational awareness and forensics search. CDW helps customers take advantage of new access control technologies, whether outfitting a new facility or modernizing and retrofitting an existing building, making it easier than ever to protect people, property, and premises with services including: Envisioning Workshops, Site Survey and Design, Door Controller Installation, Access Control System Implantation, and Day 2 Support Services Environmental Sensors. The proliferation of Internet of Things (IoT) devices in recent years has resulted in making it possible to easily deploy and utilize sensor- based solutions that monitor atmospheric conditions, detect audio signatures, and use advanced imaging devices (thermal, LIDAR, 3D, etc.). Whether customers need to monitor facilities for airborne chemicals or detect water leaks, rising temperatures, or audio signatures — it is easy to integrate relatively inexpensive IP-enabled sensors into a building's existing physical security system. This greatly improves situational awareness and streamlines incident monitoring and notification processes. CDW helps extend physical security systems to include environmental sensors, enhancing the safety and security of your operations with services that include: Envisioning Workshops, Site Survey and Design, Door Controller Installation, Access Control System Implantation, and Day 2 Support Services Professional Services. As organizations face limited time, budgets, and talent to tackle the ever-growing list of challenges running their day-to-day operations, IT leaders need a way to handle priority projects without overtaxing internal staff. CDW Ad Hoc Support Services help meet the demands of organizations in unique ways. We provide skilled staff to augment IT teams with expertise in a wide range of technologies, offering an objective view of IT that helps ensure the right solution to the problems — not just the one that is convenient — through ad hoc support services that include: Small Installation Projects, Scheduled Maintenance, and Unscheduled and/or Break/Fix Bid NumtQt)RAZYM 3 12 - 74 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Engineering and Consulting Services 86 Cloud, such as Infrastructure as a Service r Yes Looking at CDW cloud by the numbers, Sourcewell (laaS), Platform as a Service (PaaS), r- No Members working with us benefit from: Software as a Service (SaaS), and strategy, 2 of 50 global Google Cloud Fellows design, migration, deployment, and managed 250+ cloud engineers cloud solutions; 5,000+ industry certifications 100+ industry awards 1,200+ cloud partners The cloud offers convenience, flexibility, and agility. The complexities of cloud can lead to increased cost, decreased visibility, and vendor lock-in. With industry- leading hybrid and multicloud architects, CDW's cloud team empowers Sourcewell Members to adopt cloud- native best practices that help cut costs and innovate faster. CDW helps customers achieve cloud goals following a four-step process of assess, design, orchestrate, and manage. 1. Assess. Dedicated Sourcewell Member account teams engage cloud engineers assess current IT environments, identify and prioritize goals, and explore possible vendor solutions to fit business needs. 2. Design. We customize a strategy that ensures cloud solutions continually evolve with the business. We also provide risk management methods to secure data, ensure business continuity, and put disaster recovery plans in place. 3. Orchestrate. We follow detailed implementation procedures for proper cloud migrations, including physical server migration, virtual server migration, database migration, physical-to-virtual server migration, server consolidation and enterprise applications. 4. Manage. We help reduce IT burdens on in-house teams and ensure business continuity by managing cloud solutions on high-performing data center ecosystems. We also enable accessible and on- demand provisioning and de-provisioning, reporting, and billing for cloud usage. 87 Network, such as maintenance and r Yes Organizations have long turned to CDW to implement monitoring, edge computing, SD-WAN and r No the best networking solutions, and the value of LAN, and data center networking; partnering with our team extends well beyond simplified procurement and savings. The CDW Networking Practice assists customers at every stage of the journey through assessments and roadmap guidance, as well as vendor-focused workshops and jump-start services for the following areas: Enterprise and data center networking Software-defined WAN (SD-WAN) Wireless networking and Wi-Fi 6 Network access control (NAC), segmentation and secure campus solutions With more than 120,000 customer networking solutions completed in a 12-month period, CDW networking solution architects combine with almost 500 solution architects to support our sellers and their customers to: Design. Our team of technology experts works with customers to plan an end-to-end solution that fits often unique needs and optimizes business impact. Orchestrate. Comprehensive services help our customers build and deploy customized infrastructure that follows networking best practices. Manage. Through a tiered support structure, our team can monitor and manage network complexities to ensure operational efficiency and security. Bid NumtQt)RAZYM 3 12 - 75 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 88 Data, such as data modernization, data G Yes We provide Sourcewell Members the strategy, backup, data and document processing and r No architecture, and migration paths required for everything storage, and assessment, validation, from complex database/data warehouse designs, data production, and management of Al and exploration and visualization, and data governance, to machine learning solutions; and advanced analytics and machine learning — whether starting with introductory concepts or building and deploying production models. CDWG works with Sourcewell Members to define and implement an effective data strategy, modernizing data platforms, and implementing DataOps best practices for scalability and agility. We help customers create new data pipelines that can be leveraged for organizational insights, analytics, and visualization. Our experts prove Artificial Intelligence/Machine Learning (AI/ML) business value through minimum viable model (MVM) creation and implement online-ML pipelines for production deployments. Our data architects and ML experts provide rapid, innovative outcomes across data operations; data warehouse modernization; data pipelines; visualization and insights; AI/ML; big data; and contact center Al. 89 Related solutions, such as endpoint security r. Yes CDW's Security Practice has the depth and breadth to products, network security technologies, t No support Sourcewell Members on their entire identity and access management cybersecurity journey. technologies, security analytics, data security Security focus areas include: products, IP video monitoring systems, Program Strategy and Operations, which offers intelligent controllers, mission control systems, strategy workshops and program initiation; technology electronic locks, network infrastructure, and bakeoffs and proofs of concept; zero trust server room technology. assessments; and internal audit and IT audit services. Cyber Resilience and Compliance, which includes privacy compliance (GDPR, CCPA); privacy maturity assessments; framework maturity assessments; full- scope PCI DSS services; HIPAA security, privacy, and risk; third-party risk management; and Cybersecurity Maturity Model Certification (CMMC) assessments. Identity and Access Management (IAM), which includes rapid assessments and strategy; IAM implementation; user rights and access reviews; solution selection and bakeoff; SIEM deployment and configuration; managed IAM support; and white-glove managed identity. Cloud and Application Security, which includes secure access service edge; cloud native controls; cloud security posture management; cloud workload protection; cloud native application protection platforms; cloud identity and entitlement management; and cloud security architecture. Secure Infrastructure offerings, which include security architecture and design; physical security; next- generation firewall; endpoint protection; email and web security; intrusion detection and prevention; IoT device assessment and strategy; and managed firewall. Skills and Training, which includes cyber workforce development; offensive and defensive security courses; cloud security courses; programming and development security operations courses; data science and analytics; and solution training. Threat and Vulnerability offerings, which include penetration testing; blue/red team exercise; web app testing; threat/vulnerability platforms; endpoint detection and response; incident response; and managed scanning. Table 1613: Category 2 - Industry Specific Questions Table 1613: Industry Specific Questions relate to products and services offered in Category 2 (see Table 16A). Line Question Response Item Bid NumIzQt)RAZYM 3 12 - 76 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 90 Describe how you help organizations with CDW Security Services provide independent evaluations of your security posture and their zero-trust programs, if applicable. help you fortify your weaknesses. CDW's certified experts design comprehensive strategies and solutions for protection and response to all types of threats, both internal, external, virtual, and physical. CDWG, through Sourcewell's IT Managed Services and Staff Augmentation Solutions 071321•CDW contract, provides Sourcewell Members access to CDWG's breadth and depth of security services and solutions. Cybersecurity: Driven in part by guidance from both the Cybersecurity and Infrastructure Security Agency (CISA) and the National Institute for Standards and Technology (NIST), nearly 75 percent of security leaders are piloting, actively researching, or implementing zero-trust technology (IDG 2021 Security Priorities Study). CDW helps customers design and execute on multi-year zero-trust buildouts, leveraging existing technology while creating roadmaps to the next generation of solutions. From strategy to deployment and management, CDW offers customers a single-vendor solution to achieving zero-trust goals. CDW helps customers mature their cybersecurity program across five key domains — identity, device, application workload, and data — with full stack product and service capabilities. We serve as a strategic partner with technical, strategic, and executive advisors available to customers to help develop and fulfill roadmaps to align with leading security industry frameworks like those from CISA and NIST. CDW's Security Practice has the depth and breadth to support the entire cybersecurity journey, making security an enabler, not an obstacle. With a full range of assessment, design, orchestration, and managed services, CDW helps customers mature and scale a security program that drives to objectives without slowing innovation. Physical Security: As a comprehensive physical security integrator, CDWG's Physical Security Solutions practice provides products, designing customized solutions and orchestrating the setup and integration of these solutions tailored to your organization's specific needs. Crafted with public sector customers in mind, this business-to-business offering ensures organizations receive the highest quality security solutions and services while benefiting from CDWG's extensive expertise in the field. CDWG helps you mature and scale a physical security program that protects your people, property, and premises. Whether you need the latest VMS or analytics tool, expert advice on system integration, or a strategic partner, CDWG has the best solution for your business. Increasingly, the responsibility for upgrading, deploying, and managing physical security and video surveillance is being handed over to IT. CDW helps deploy, integrate, and manage physical security systems that improve safety and security — and find opportunities to enhance business operations through advanced analytics. Whether limited to critical areas or deployed throughout an enterprise, cameras historically collected video footage that was only used for forensic purposes. Now, IP- enabled video cameras enhanced with analytics and Al automatically detect and alert on incidents in real time and are used for operational use cases in addition to security. CDW helps design and implement solutions to modernize video surveillance to get more value from video. Modern access control systems — characterized as increasingly digital and IP- connected — allow customers to secure points of entry to facilities with IP-enabled controllers and modern credentials including keycards, mobile apps, and biometrics. CDW helps customers take advantage of new access control technologies, whether outfitting a new facility or modernizing and retrofitting an existing building, making it easier than ever to protect people, property, and premises. The proliferation of IoT devices in recent years has resulted in making it possible to easily deploy and utilize sensor-based solutions that monitor atmospheric conditions, detect audio signatures, and use advanced imaging devices (thermal, LIDAR, 3D). CDW helps extend physical security systems to include environmental sensors, enhancing the safety and security of operations. Bid NumtQt)RAZYM 3 12 - 77 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 91 Describe how you deliver cybersecurity Cybersecurity solutions are delivered following CDW's proven methodology of Listen, solutions in accordance with the National Advise, Design, Orchestrate, and Manage and include Health Checks, Workshops, Institute of Standards and Technology Deployments, and As-Is Migrations. These solutions support our customers' needs to (NIST) framework, if applicable. assess, build, migrate and/or consolidate next-gen firewalls, network access controls, cloud security, and all content security solutions. Our strategies and solutions follow the same goals of the NIST Cybersecurity Framework, which provides guidance for reducing cybersecurity risks by helping organizations to understand, assess, prioritize, and communicate about those risks and the actions that will reduce them. With thoughtful acquisitions of Focal Point and Sirius, CDW is now the largest security integrator in North America and has been recognized with more than 150 vendor partnerships and more than 15 Partner of the Year Awards. A quick overview of our security practice reveals: Program Strategy and Operations 85+ risk, governance, and strategy experts Cyber Resilience and Compliance 35+ cyber security and advisory consultants Identity and Access Management 110+ advisors, engineers, and architects Cloud and Application Security 10+ cloud security specialists Secure Infrastructure 60+ physical, network, and IR engineers and architects Skills and Training 20+ workforce specialists Threat and Innovation 65+ cyber defense experts 92 Please list any certifications or testing CDW's security teams blend training and certifications from industry organizations, results you or your partner(s) hold which vendors, and CDW proprietary methodologies. Sample certifications include: show security posture in your proposed solutions, if applicable. Industry CISSP — Certified Information Systems Security Professional CISA — Certified Information Systems Auditor CIPP — Certified Information Privacy Professional PCI QSA — PCI Qualified Security Assessor CEH — Certified Ethical Hacker PMP — Project Management Professional CSM — Certified Scrum Master Vendor Cisco CCNPs and CCIEs Splunk Certified Consultants and Enterprise Architects AWS Cloud Security Architects Microsoft Certified Systems Engineers Palo Alto Certified Network Security Professionals SailPoint Certified Engineers and Architects Okta Certified Professionals, Administrators, and Architects CyberArk Certified Delivery Engineers CDW sponsors, supports, or aligns methodologies with the training and resources of the following standard-setting bodies: CSA — Cloud Security Alliance CISA — Cybersecurity and Infrastructure Security Agency iapp — International Association of Privacy Professionals IDSA — Identity Defined Security Alliance IIA— The Institute of Internal Auditors ISACA — Information Systems Audit and Control Association (ISC)2 — International System Security Certification Consortium NACD — National Association of Corporate Directors NIST — National Institute of Security Standards PCISSC — PCI Security Standards Council Bid NumtQt)RAZYM 3 12 - 78 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 93 Describe how you deliver cloud solutions in At CDW, we understand the complexities of cloud can lead to increased cost, accordance with the NIST definition of decreased visibility and vendor lock-in. With industry-leading hybrid and multicloud cloud computing, if applicable. architects, CDW's Hybrid Cloud and Multicloud team empowers organizations to adopt cloud-native best practices. Whether hybrid or multi, private or public, we help Sourcewell Members define and reach their cloud vision and goals. Our flexible approach and extensive cloud solution options falls in line with the NIST definition of cloud computing, which calls for "a model for enabling ubiquitous, convenient, on- demand network access to a shared pool of configurable computing resources (e.g., networks, servers, storage, applications, and services) that can be rapidly provisioned and released with minimal management effort or service provider interaction." CDW's Hybrid Cloud and Multicloud practice provides multiple engagement models and delivery mechanisms, allowing Sourcewell Members to select the solution(s) that best suit their needs and digital priorities including: Discovery: Identifies and documents your existing cloud and cloud-native infrastructure and software delivery lifecycle processes. Assessment: Provides evaluations and remediation recommendations based on environment discovery, to meet and exceed cloud-native industry best practices for agile and secure workloads. Design: Provides environment designs specific to your business requirements, and a prescriptive path for getting there. Adoption: Provides education and implementation of the hands-on tools, platforms and processes needed for successfully adopting cloud-native patterns on public cloud or private infrastructure. Strategy: Analyze your application business requirements and provide concrete recommendations for the improvements needed in process, culture, tools and/or people. Proof of Concept: Assist in testing new cloud-native platforms, products and processes, and vet their compatibility in your cloud environments. Implementation: Once vetted, our engineers will implement the designed solution. Custom Development: Additional, non-standard requirements or requests can be proposed, tested, and implemented. Support and Consistency: Ongoing review, support, and managed consistency services to proactively deliver guidance and management recommendations specific to your cloud environment. 94 Describe which deployment methods you CDW's Hybrid Cloud and Multicloud team empowers Sourcewell Members to adopt provide cloud-based services (e.g., private cloud-native best practices. Whether hybrid or multi-, public or private, CDW helps cloud, community cloud, public cloud, or customers define and reach their cloud vision. hybrid cloud), if applicable. Table 17A: Category 3 - Depth and Breadth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary. Line Category or Type Offered* Comments Item Bid NumIzQt)RAZYM 3 12 - 79 Vendor Name: CDW:d3Wl§nent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 95 IT Asset Management Services, including - Yes Sourcewell Members working with CDWG have access to hardware and software asset management, r No all of their IT asset purchases through Rubi and the Rubi software as a service management, audit by CDW mobile app — CDW's trusted digital advisor for management, maturity assessments, customers. sustainability solutions, and repair and maintenance; Rubi's Asset Hub displays technology assets in an easy-to- understand manner and helps reduce the time and effort to uncover emerging and urgent technology needs such as: Visibility to all hardware and software purchased at CDW reducing the time and effort of manually tracking or waiting for a report from CDW. Software expiration dates are based on the invoice date and the duration of the license or subscription. Other factors such as activation date may also play into the expiration. Quick-glance summaries to identify technology that need immediate attention including software renewals, hardware age, and a consolidated snapshot of the entire product portfolio. Proactive renewal notifications before technology, licenses, or subscriptions expire. Filters to easily pinpoint asset groups or products by category, brand, age, and even estimated renewal dates. Quick search for individual assets by serial number and CDW-applied asset tags. CDWG also offers a variety of IT Asset Management (ITAM) solutions including: Project-Based Engagement: These engagements provide visibility into your license position for a specific publisher or set of publishers. Assessing real data, rather than relying on estimates, shows your decision-makers where the organization stands and builds a business case for implementing ITAM. Maturity Assessment: Maturity assessments are designed to review your IT Asset Management policies, procedures, and tools, and provide you with a detailed outline of potential areas of risk for your business. Ongoing ITAM Solutions: If you want to ensure consistent visibility into your IT assets, CDW can work with you to provide long-term guidance and customized ITAM support services to drive improvement throughout your ITAM journey. Technology Solutions: Our partnerships with industry- leading vendors — Including Certero, Flexera, ServiceNow, Snow, and Zylo — enable us to match Sourcewell Members with the technology solution that best fits their ITAM goals and environment. These solutions in turn deliver accurate inventory data using standardized platforms to empower better decision-making. 96 IT datacenter decommissioning, including r. Yes Datacenter migrations and shutdowns are not a one-size- planning and valuation, data shredding, de- r No fits-all solution, as each customer and data center project racking, de-cabling, de-powering, and have unique business requirements and processes. These packing; and, business objectives drive the assessment, planning, and execution phases of CDW's Data Center Migration Services, helping to ensure effectiveness and minimize impact to business operations. Our Data Center team leverages experience and expertise to provide an overall solution designed to move or decommission workloads efficiently. Offered as part of CDW Lifecycle Refresh Services, specific datacenter decommissioning services address planning and valuation, data shredding and wiping, de- racking, de-cabling, and de-powering and include: Removal and safe disposal of retired assets Field technicians for proper de-install Packing and palletization assistance Secure transport and chain of custody Audit of assets with detailed reporting Certified Data Erasure/Destruction services (NIST 800-88 Standard) Electronics recycling Bid NumtQt)RAZYM 3 12 — 80 Vendor Name: CDW:d3W Yrtent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 97 IT Asset Disposal and Retirement Services, Yes How We Work with our ITAD Partners including secure data destruction, No serialization, asset value recovery, recycling, CDW ITAD Services help customers manage end-of- remarketing, refurbishing, onsite collection, prod uct-lifecycles and safely, securely, and cost-effectively and ESG reporting. dispose of old equipment. ITAD includes device wiping, removal, evaluation, and recyding. Proper ITAD involves completely wiping devices of sensitive data and environmentally responsible recycling and disposal of e- waste. ITAD helps shield customers from the inherent financial, legal, and environmental risks associated with IT equipment retirement and disposal. Working with their segment-specific, dedicated account teams, customers simply submit a request, and we initiate and oversee equipment removal, audit, test, and wipe for all devices. On completion, customers receive a complete, detailed report that includes a buyback rebate on your CDWG account for any devices of value. CDW ITAD Services accepts servers, networking equipment, storage devices, laptops, desktops, displays, printers, Chromebooks, smartphones, and tablets. A Full Lifecycle Refresh Solution CDW Lifecycle Refresh Services eliminate the risk in disposing of old IT equipment. Our ITAD Services include: Removal and safe disposal of retired assets Field technicians for proper de-install Packing and palletization assistance Secure transport and chain of custody Audit of assets with detailed reporting Certified Data Erasure/Destruction services (NIST 800-88 Standard) Electronics recycling Table 1713: Category 3 - Industry Specific Questions Table 1713: Industry Specific Questions relate to products and services offered in Category 3(see Table 17A). Line Question Response Item 98 Please list any certifications your company International Organization for Standardization (ISO) certified since 2001, CDW has a or your delivery partner(s) hold which are mature, well-defined Quality Management Systems that include continued compliance to relevant to IT Asset Lifecycle Services, the following relevant ISO Standards: such as R2v3, e-Stewards, NAID AAA, ISO 9001, ISO 14001, ISO 45001, and ITAM ISO 9001 — Quality Management System: Sales, configuration, and support of Forum. computer and related technology within both of CDW's Configuration Centers. ISO 14001 — Environmental Management System: The environmental activities related to product/service management, inventory control, shipping, returns management, and receiving for computers and related technologies, excluding the office, cafeterias, and the lessee area. In addition, our delivery partners also hold NAID AAA, e-Stewards, and i-SIGMA certifications. 99 Please indicate the standards to which As part of compliance with government and industry requirements, CDWG adheres to hard drives are wiped, such as the various standards which includes NIST Special Publication 800-88 (NIST SP 800-88), Department of Defense or NIST standard Guidelines for Media Sanitization. 800-88. Bid NumIzQt)RAZYM 3 12 — 81 Vendor Name: CDW:d3Wl§ment LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms,Conditions,or Specifications that have been accepted by Sourcewell have been incorporated into the contract text. Documents Ensure your submission document(s) conforms to the following: 1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided. 2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s)are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell. 3. Sourcewell may reject any response where any document(s)cannot be opened and viewed by Sourcewell. 4. If you need to upload more than one(1)document for a single item,you should combine the documents into one zipped file. If the zipped file contains more than one (1)document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as"Marketing Plan." • Financial Strength and Stability- CDW_Financial Strength and Stability.pdf- Sunday December 17, 2023 10:38:44 • Marketing Plan/Samples-CDW_Marketing Plan Samples.pdf-Sunday December 17, 2023 10:40:58 • WMBE/MBE/SBE or Related Certificates (optional) • Warranty Information (optional) • Standard Transaction Document Samples (optional) • Requested Exceptions - CDW_Requested Exceptions.pdf- Monday December 18, 2023 11:19:14 • Upload Additional Document- CDW_Upload Additional Documents.pdf- Monday December 18, 2023 10:41:10 • Pricing-Category 1 -CDW US and Canada Pricing Category 1.xlsx-Sunday December 17, 2023 10:43:49 • Pricing-Category 2 (optional) • Pricing- Category 3 (optional) Ci )O i�p1C 2 — 82 Vendor Name: CDW�ov�ernment LLC Bid Number:: DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC Addenda, Terms and Conditions PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance: 1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence. 2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award. 3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant(an individual or a company)has not assisted any other entity that has submitted or will submit a proposal for this solicitation. 4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired. 5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation. 6. If awarded a contract,the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a resulting contract. 7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract. 8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality products and related services to Sourcewell Members under an awarded Contract. 9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders. 10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential"(or"nonpublic,"etc.), either substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded.At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a"trade secret,"and thus nonpublic data under Minnesota's Data Practices Act. 11. Proposer its employees, agents, and subcontractors are not: 1. Included on the"Specially Designated Nationals and Blocked Persons"list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https://www.treasuryaov/ofac/downloads/sdniist.pdf; 2. Included on the government-wide exclusions lists in the United States System for Award Management found at: https://sam.aov/SAM/; or 3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated Bid Numb(W)RAZYMb 12 — 83 Vendor Name: CDW:d3W rent LLC DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation. F By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect,validity, and enforceability as if I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - David Hutchins,VP, Strategic Programs, CDW Government LLC The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid. r Yes (-- No The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document. Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda. I have reviewed the File Name below addendum and Pages attachments(if applicable) Addendum_17_Tech nology_Products_and_Services 6 Tue December 12 2023 03:16 PM Addendum_16_Tech nology_Products_and_Services r 1 Thu December 7 2023 03:22 PM Addendum_15_Tech nology_Products_and_Services 4 Wed December 6 2023 04:12 PM Addendum_14_Tech nology_Products_and_Services 2 Tue December 5 2023 07:50 AM Addendum_13_Tech nology_Products_and_ServicesFe 3 Fri December 1 2023 01:49 PM Addendum_12_Tech nology_Products_and_Services 2 Thu November 30 2023 02:56 PM Addendum_11_Tech nology_Products_and_Services 1 Tue November 28 2023 02:59 PM Addendum_10_Tech nology_Products_and_Services 3 Mon November 27 2023 02:37 PM Addendum_9_Tech nology_Products_and_Services 1 Wed November 22 2023 09:01 AM Addendum_8_Tech nology_Products_and_Services 2 Mon November 20 2023 04:30 PM Addend um_7_Technology_Products_and_Services r 4 Wed November 15 2023 03:37 PM Addend um_6_Technology_Products_and_Services r 2 Thu November 9 2023 03:02 PM Addend um_5_Technology_Products_and_Services r 2 Wed November 8 2023 03:28 PM Addend um_4_Technology_Products_and_Services r 3 Tue November 7 2023 02:33 PM Addend um_3_Technology_Products_and_Services r- 2 Fri November 3 2023 02:06 PM Addend um_2_Technology_Products_and_Services r 1 Thu November 2 2023 03:08 PM Addend um_1_Technology_Products_and_Services r 1 Tue October 31 2023 03:29 PM Bid NumIzQt)RAZYM 3 12 - 84 Vendor Name: CDW:d3W hlent LLC Parks, Recreation, and Community Services www.santa-ana.org/parks Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 2, 2026 TOPIC: Senior Meals Program AGENDA TITLE Agreement with Community SeniorServ, Inc. dba Meals on Wheels Orange County for the Senior Meals Program (Specification No. 26-072) (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Community SeniorServ, Inc. dba Meals on Wheels Orange County for the Senior Meals Program in an amount of $90,300 for base services (Home Delivered Meals and Lunch Cafe Programs) and $9,700 for additional as needed services, in an amount not to exceed $100,000, for a term beginning July 1, 2026 and expiring June 30, 2027 (Agreement No. A-2026-XXX). GOVERNMENT CODE &84308 APPLIES: Yes DISCUSSION The City of Santa Ana has collaborated with Meals on Wheels (MOW) Orange County to provide the Home Delivered Meals and Senior Lunch programs to Santa Ana residents. MOW prepares and delivers three meals daily to the homes of homebound, frail, and socially isolated seniors in the City. A registered dietician plans the meals to assure 100% of the U.S. Nutritional Recommended Daily Allowance - consisting of breakfast, a cold lunch, and a frozen dinner. In addition to meals, clients benefit from daily contact with delivery staff as well as the calls and/or visits from caseworkers who regularly check on their well-being. The Senior Lunch Program helps alleviate poor nutrition among the elderly population, especially prevalent among those who live alone and/or on a limited income. This nutrition program is normally available at two sites in Santa Ana (Santa Ana Senior Center and Southwest Senior Center) and seeks to enhance the physical and mental well-being of the elderly population by: • Encouraging a sense of dignity; • Providing stimulating activities and volunteer opportunities; and City Council 13 — 1 6/2/2026 Senior Meals Program June 2, 2026 Page 2 • Augmenting participants' financial resources by providing donation-based meals. Meals on Wheels Orange County was selected by the County of Orange, effective July 1, 2024, to be the only provider of Older Americans Act Lunch Cafe (Congregate), Home Delivered Meals, Case Management, Transportation and In-Home Services in the County's Service Areas 1-4, which includes the City of Santa Ana in Service Area 3. Thus, Santa Ana is in the catchment area for these services. The funding the City provides helps maintain high serving levels for the Congregate programs provided at the two senior centers, the Santa Ana Senior Center and the Southwest Senior Center. It also has contributed to the ability to launch certain innovations for the benefit of Santa Ana residents, such as Lunch Cafe Select. Through this innovation, the Southwest Senior Center has been the first location in Orange County to offer a choice of two different lunch menus to the seniors. Furthermore, the City's funding helps maintain a robust level of services for Home Delivered Meals and provide homebound residents with a choice of menus such as Multi-cultural, Hispanic, Asian, Vegetarian, and Lactose-free. The agreement also provides $9,700 for as-needed meals/services during the term of the contract for special senior programs that may occur. The City of Santa Ana has partnered with MOW for over three decades and would like to continue this collaboration for another year. Santa Ana Municipal Code, Section 2-807(a), authorizes the City to make non-bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the Senior Meals Program offered by Community SeniorServ, Inc. dba Meals on Wheels Orange County meets the City's specifications. Staff recommends awarding an agreement with Community SeniorServ, Inc. dba Meals on Wheels Orange County (Exhibit 1). The non-profit organization leverages supplemental funding from external sources to support program operations and offset the full cost of services to the City. As a result, the partnership provides a cost-effective approach that maximizes available resources and expands community benefit beyond what could typically be achieved through a traditional procurement process. Through this collaboration, the City is able to enhance and add value to the overall services provided to residents. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. City Council 13 — 2 6/2/2026 Senior Meals Program June 2, 2026 Page 3 FISCAL IMPACT Funding will be budgeted and made available in the following account for the specified year, subject to City Council approval: Fiscal Accounting Accounting Unit Account Account Amount Year Unit Description Description FY 26-27 01113230 PRCSA-Recreation & 62300 General Fund $100,000 Comm. Svc, Contractual Services- Professional Total $100,000 EXHIBIT(S) 1. Agreement with Community SeniorServ, Inc. dba Meals On Wheels Orange County Submitted By: Hawk Scott, Executive Director of Parks, Recreation, and Community Services Agency Approved By: Alvaro Nunez, City Manager City Council 13 — 3 6/2/2026 AGREEMENT BETWEEN THE CITY OF SANTA ANA AND COMMUNITY SENIORSERV, INC., DBA MEALS ON WHEELS ORANGE COUNTY FOR THE SENIOR MEALS PROGRAM THIS AGREEMENT is made and entered into on this 2nd day of June, 2026 by and between Community SeniorServ, Inc. a California nonprofit corporation dba Meals on Wheels Orange County ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain a Contractor to participate in delivering meals to homebound senior residents and providing meals for senior residents at City senior centers. B. Contractor represents that Contractor is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor will deliver a total of three nutritious meals, five days a week, to participants' homes along with case management services through the Home Delivered Meal Program ("HDM"). In addition, Contractor will deliver nutritional lunches to participants at the Southwest Senior Center and Santa Ana Senior Center as part of the Lunch Cafe (Grab & Go) Program. All participants in the program will be enrolled through the City of Santa Ana Parks, Recreation and Community Services Agency. Programs shall operate as outlined in the attached Exhibit A, attached hereto and incorporated by reference. In the event of a reduction in federal, state, and/or other governmental funding, Contractor may modify the number of meals provided per day, the number of service days per week, and/or the number of unduplicated participants. Contractor shall notify the City of any planned modifications 30 days prior to implementation. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit A. The total amount to be expended during the term of this Agreement shall not exceed One Hundred Thousand Dollars and 00/100 ($100,000.00). The sum is compromised of(1) the base amount of$90,300.00 Page 1 of 8 UOV i y Id 6uncil 13 — 4 6/2/2026 and (2) a contingency in the amount of$9,700.00 for additional services at the City's sole discretion. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House(ACH) transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on July 1, 2026 and terminate on June 30, 2027, unless terminated earlier in accordance with Section 15, below. The parties agree that certain specified sections of this Agreement will survive termination or expiration of the Agreement. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. Page 2 of S ity Council 13 — 5 6/2/2026 6. INSURANCE Insurance requirements are attached hereto as Exhibit S. 7. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation, restitution,judicial or equitable relief suffered, or alleged to have been suffered,by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark,or copyright infringement,including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three Page 3 of 8 i y ouncil 13 — 6 6/2/2026 (3) years from the date of final payment to Contractor under this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a) has been disclosed in publicly available sources; (b)is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any Ca1PERS retiree as authorized by"City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest,it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. Page 4 of 8 #21 43360_.4 City Council 13 — 7 6/2/2026 e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed,religion, sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to Page 5of8 ity ou-n-c,11 13 — 8 6/2/2026 deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure,right or remedy.No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: Page 6of8 ity ouncil 13 — 9 6/2/2026 To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Parks, Recreation, and Community Services City of Santa Ana 20 Civic Center Plaza(M-23) P.O. Box 1988 Santa Ana, California 92702 To Contractor: Community SeniorServ, Inc. dba Meals on Wheels Orange County Attn: Holly Hagler,President& CEO 1200 North Knollwood Circle Anaheim, CA 92801 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact,held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures appear on following page] Page 7 of 8 424:79368_.1 City Council 13 — 10 6/2/2026 SIGNATURE PAGE FOR AGREEMENT WITH COMMUNITY SENIORSERV, INC., DBA MEALS ON WHEELS ORANGE COUNTY FOR THE SENIOR MEALS PROGRAM IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CIT"t' OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney ffOUG tfag By; Haller(Apr 1� GeY 2026 15 52:33 PDT) J� an T. Martinez Holly Hagler /Assistant City Attorney President & CEO RECOMMENDED FOR APPROVAL: Hawk Executive ctor �� Parks, Recreation, and Community Services Agency Page 8 of 8 #2173368v1 City Council 13 — 11 6/2/2026 EXHIBIT A SCOPE OF SERVICES City Council 13 — 12 6/2/2026 CITY OF SANTA ANA Scope of Work Name of Organization Meals on Wheels Orange County Name of Funded Program Nutrition Programs and Support Services Annual Accomplishment Goal I. Total number of unduplicated Participants(Santa Ana and Non-Santa Ana participants)anticipated to be served by the funded program, named above,during the contract period,from July 1, 2026-June 30,2027. 8546 Participants 11. Number of ONLY unduplicated Santa Ana Participants to be served by the funded program, named above,during the contract period,from July 1,2026-June 30, 2027. 4201 Participants Program and Fundiniz Description III. Description of Work-In the space below,describe the program to be funded during the 12-month contract period. What specific activities will be undertaken during the contract period? Please be concise in your response. Only the viewable space will print. For FY 26-27,Santa Ana discretionary funds not to exceed$100,000($90,300 for base services [Home Delivered Meals and Lunch Cafe Programs]and$9,700 for additional as needed services)will support the Horne Delivered Meals, Lunch Cafe,and In-Home Services programs.These funds will be used for raw food and meal supplies costs necessary to provide Home Delivered and Lunch Cafe meals, as well as costs associated with in-home services rendered to Santa Ana older adult participants from July 1,2026-June 30,2027. Home Delivered Meal Program: Participants in the HDM Program will receive three nutritious meals,5 days a week delivered to their home along with case management services. Paid and volunteer drivers will deliver meals.Eligibility and case management services will be provided by Meals on Wheels Orange County Case Managers.Participants will also have access to other services at no charge including in-home services,respite services,home safety equipment,and other resources. Lunch Cafe Program: Participants in this Program will be provided with nutritional lunches at two sites in Santa Ana-Southwest Senior Center and Santa Ana Senior Center. In-Home Services: All seniors in Santa Ana including those receiving home delivered meals may have access to in-home services including homemaking, personal care,and chore.These services are authorized by a Case Manager to qualifying individuals to enhance their independent living. Schedule of Performance Estimate the number of ONLY unduplicated Santa Ana participants to be served bythe funded program during the 12- month contract period per quarter. (Enter number of new Santa Ana Participants served each quarter. If they were served in quarter 1,do not count them again in quarter 2) Quarter 1:July 1-September 30 105 Participants Quarter 2:October 1-December 31 105 Participants Quarter 3:January 1-March 31 105 Participants 105 Participants Quarter4:April 1-June 30 420 Total unduplicated Santa Ana Participants to be served. Estimated Invoicing $25,000 Quarter 1:July 1-September 30 $25,000 Quarter 2:October 1-December 31 $25,000 Quarter 3:January 1-March 31 $25,000 Quarter4:April 1 Aune 30 Total including contimency City Council 13 — 13 6/2/2026 Exhibit A Page 1 of 1 EXHIBIT B INSURANCE REQUIREMENTS City Council 13 — 14 6/2/2026 Insurance Requirements Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of$1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of$1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain,the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials,parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City City Council 13 — 15 6/2/2026 Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided,reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Parks, Recreation, and Community Services Agency, 20 Civic Center Plaza M-23, Santa Ana, CA 92701. The name and location of the event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a Iower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII,unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three(3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. City Council 13 — 16 6/2/2026 Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits,based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. City Council 13 — 17 6/2/2026 Parks, Recreation, and Community Services www.santa-ana.org/parks Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 2, 2026 TOPIC: Pyrotechnics and Fireworks Show for the 4th of July Celebration Event AGENDA TITLE Agreement with Pyro Spectaculars, Inc. for a Pyrotechnics and Fireworks Show for the 4th of July Celebration Event (Specification No. 26-069) (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Pyro Spectaculars, Inc. to provide a pyrotechnics and fireworks show for the 4th of July Celebration Event, in an amount not to exceed $34,815 for a term beginning June 2, 2026 and expiring July 30, 2026 (Agreement No. 2026-XXX). GOVERNMENT CODE 484308 APPLIES: Yes DISCUSSION This year's 4t" of July celebration marks the 250t" anniversary of the nation's independence. In accordance with purchasing guidelines, the Parks, Recreation, and Community Services Agency requests approval for a new agreement with Pyro Spectaculars, Inc. for this year's celebration. Pyro Spectaculars, Inc. provides pyrotechnics and fireworks shows for various engagements. The agreement will provide a 20-minute firework production to celebrate this year's 4t" of July at Centennial Park. All pyrotechnic equipment, trained pyrotechnicians, shipping, and related products will be provided by Pyro Spectaculars. Request for Proposals (RFP) No. 26-032 was issued on March 11, 2026 on the City's online bid management and publication system. A summary of vendor participation and results is as follows: 210 Vendors notified 1 Santa Ana Vendor notified 14 Vendors downloaded the RFP packet 2 Responsive proposals received 0 Responsive proposals received from Santa Ana vendors City Council 14 - 1 6/2/2026 Pyrotechnics and Fireworks Show for the 4th of July Celebration Event June 2, 2026 Page 2 Proposals were solicited, opened on April 7, 2026, and evaluated. Two proposals were submitted by the RFP deadline. However, after completing the review process, none of the submitted proposals were able to fully meet the operational and production needs required for the event, specifically the specialized fireworks component necessary to deliver the level of programming and show experience expected for the City's event. As a result, all vendors that participated in the RFP process were ultimately rejected. Due to the time-sensitive nature of event planning and the necessity of securing a qualified provider capable of meeting all event requirements, the Department reached out to Pyro Spectaculars for vendor services. Pyro Spectaculars has successfully provided fireworks services for the City over the past five years with consistent professionalism, reliability, and strong safety performance. Their demonstrated experience with City events, familiarity with operational logistics, ability to meet the required fireworks specifications, and proven track record of successful event execution make them the most qualified vendor to fulfill the City's needs at this time. Retaining an experienced and dependable vendor is critical to ensuring public safety, maintaining event quality standards, and delivering a successful community event. Santa Ana Municipal Code, Section 2-807(c) authorizes the City to make non-bid purchases in situations where no bids are received or all bids are rejected. Staff requests to enter into an agreement with Pyro Spectaculars, Inc. Although the agreement amount would fall within the City Manager's authority of $50,000, the City had previous contracts with the vendor that total $52,335, including this agreement, during the 2025-26 Fiscal Year. As a result, this new agreement would exceed the City Manager's authority and thus requires City Council approval. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The full amount to be paid will be made in FY 25-26. Funds are budgeted and available in the following account for the specified year, subject to City Council approval: Fiscal Accounting Fund Accounting Unit, Amount Year Unit-Account # Description Account Description FY 25-26 01113017-62300 General Fund PRCSA-Service $34,815 Enhancement, Contractual Services-Professional City Council 14 — 2 6/2/2026 Pyrotechnics and Fireworks Show for the 4th of July Celebration Event June 2, 2026 Page 3 EXHIBIT(S) 1. Agreement with Pyro Spectaculars, Inc. 2. Proposal submitted by Pyro Spectaculars, Inc. Submitted By: Hawk Scott, Executive Director of Parks, Recreation, and Community Services Agency Approved By: Alvaro Nunez, City Manager City Council 14 — 3 6/2/2026 Pyro Spectaculars,Inc. City of Santa Ana P.O.Box 2329 Program A,Revision#5 Rialto,CA 92377 July 4,2026 Tel:909-355-8120 ::::Fax:909-355-9813 Page 1 of 4 PRODUCTION AGREEMENT F (Special) YuiL T This agreement("Agreement")is made this day of J�� 2026 by and between Pyro Spectaculars,Inc.,a California corporation,hereinafter referred to as("PYRO"),and City of Santa Ana,hereinafter referred to as("CLIENT'). PYRO and CLIENT are sometimes referred to as"Party"or collectively as"Parties"herein. 1, EngaQement-CLIENT hereby engages PYRO to provide to CLIENT one fireworks production C"Production"),and PYRO accepts such engagement upon all of the promises,terms and conditions hereinafter set forth.The Production shall be substantially as outlined in Program A",attached hereto and incorporated herein by this reference. 1.1 PYRO Duties—PYRO shall provide all pyrotechnic equipment,trained pyrotechnicians,shipping,pyrotechnic products,application for specific pyrotechnic permits(the cost of which,including standby fees,shall be paid by CLIENT)relating to the Production,insurance covering the Production and the other things on its part to be performed,including preproduction services,all as more specifically set forth below in this Agreement and in the Scope of Work("Scope of Work"),attached hereto,incorporated herein by this reference,and made a part of this Agreement as though set forth fully herein. i 1.2 CLIENT Duties—CLIENT shall provide to PYRO a suitable site("Site")for the Production,security for the Site as set forth in Paragraph 6 hereof;access to the Site,any permission necessary to utilize the Site for the Production,and the other things on its part to be performed as more specifically set forth below in this Agreement and in the Scope of Work. All Site arrangements are subject to PYRO's reasonable approval as to pyrotechnic safety,suitability,and security.All other conditions of the Site shall be the responsibility of CLIENT,including,but not limited to,access, use,control,parking and general safety with respect to the public,CLIENT personnel and other contractors. i 2. Time and Place-The Production shall take place on Jrrly 4.2026.at approximately 9:00 PM.at Centennial Regional Park Soccer Field,west of the park,Fairview St.,Santa Ana CA Site. 3. Fees,Interest,and Expenses- 3.1 Fee-CLIENT agrees to pay PYRO a fee of$34,815.00 USD(THIRTY-FOUR THOUSAND EIGHT HUNDRED FIFTFFN DOLLARS?("Fee")for the Production.CLIENT shall pay to PYRO the initial payment of the Production Fee of$17,407.50 USD(SEVENTEEN THOUSAND FOUR HUNDRED SEVEN DOLLARS AND FIFTY CENTS)plus estimated permit and standby fees,and other regulatory costs approximated at$00.00 OR an amount to be determined,for a total of$17,407.50 upon the execution of this Agreement by both parties but no later than June 11,2026.The balance ofthe Fee shall be paid no later than June 26,2026.CLIENT authorizes PYRO to receive and verify credit and financial information concerning CLIENT from any agency,person or entity including but not limited to credit reporting agencies.The"PRICE FIRM"date,the date by which the executed Agreement must be delivered to Pyro,is set forth in paragraph 20. 3.2 Interest-In the event that the Fee is not paid in a timely manner,CLIENT will be responsible for the payment of 1.5%interest per month or 18%annually on the unpaid balance. If litigation arises out of this Agreement,the prevailing party shall be entitled to reasonable costs incurred in connection with the litigation,including,but not limited to attorneys'fees. 3.3 Expenses—PYRO shall pay all normal expenses directly related to the Production including freight,insurance as outlined,pyrotechnic products,pyrotechnic equipment,experienced pyrotechnic personnel to set up and discharge the pyrotechnics and those additional items as outlined as PYRO's responsibility in the Scope of Work. CLIENT shall pay all costs related to the Production not supplied by PYRO including,but not limited to,those items outlined as CLIENT's responsibility in this Agreement and Scope of Work. 4. Proprietary Rights-PYRO represents and warrants that it owns all copyrights,including performance rights,to this Production,except that PYRO does not own CLIE TI'_owned material or third-parry-owned material that has been included in the Production,and as to such CLIENT-owned and third-party- owned material,CLIENT assumes full responsibility therefore. CLIENT agrees that PYRO shall retain ownership of,and all copyrights and other rights to,the Production,except that PYRO shall not acquire or retain any ownership or other rights in or to CLIENT-owned material and third-party-owned material and shall not be responsible in any way for such material. if applicable,CLIENT consents to the use of CLIENT-owned material and represents that it has or will obtain any permission from appropriate third parties sufficient to authorize public exhibition of any such material in connection with this Production.PYRO reserves the ownership rights in its trade names that are used in or are a product of the Production. Any reproduction by sound,video or other duplication or recording process without the express written permission of PYRO is prohibited. 5. Safe -PYRO and CLIENT shall each comply with applicable federal,state and local laws and regulations and employ safety programs and measures ; consistent with recognized applicable industry standards and practices. At all times before and during the Production,it shall be within PYRO's sole discretion to determine whether or not the Production may be safely discharged or continued. It shall not constitute a breach of this Agreement by PYRO for fireworks to fail or malfunction,or for PYRO to determine that the Production cannot be discharged or continued as a result of any conditions or circumstances affecting safety beyond the reasonable control of PYRO. 6, Security-CLIENT shall provide adequate security personnel,barricades,and Police Department services as may be necessary to preclude individuals 1 other than those authorized by PYRO from entering an area to be designated by PYRO as the area for the set-up and discharge of the Production,including a fallout area satisfactory to PYRO where the pyrotechnics may safely rise and any debris may safely fall. PYRO shall have no responsibility for monitoring or controlling CLIENT's other contractors,providers or volunteers,the public;areas to which the public or contractors have access;or any other public or contractor ' facilities associated with the Production. 7. Cleanup-PYRO shall be responsible for the removal of all equipment provided by PYRO and clean up of any live pyrotechnic debris made necessary by PYRO. CLIENT shall be responsible for any other clean up which may be required of the Production or set-up,discharge and fallout areas including any environmental clean-up. PSI V-2021-2 City Council 14 — 4 6/2/2026 i Pyro Spectaculars,Inc. City of Santa Ana P.O.Box 2329 Program A,Revision#5 Rialto,CA 92377 July 4,2026 Tel:909-355-8120 ::::Fax:909-355-9813 Page 2 of 4 8. Permits-PYRO agrees to apply for permits for the firing of pyrotechnics only from the ORANGE COUNTY FIRE AUTHORITY,FAA,and USCG,if required. CLIENT shall be responsible for any fees associated with these permits including standby fees. CLIENT shall be responsible for obtaining any other necessary permits,paying associated fees,and making other appropriate arrangements for Police Departments,other Fire Departments,road closures, eventlactivity or land use permits or any permission or permit required by any Local,Regional,State or Federal Government. 9. Insurance-PYRO shall at all times during the performance of services herein ensure that the following insurance is maintained in connection with PYRO's performance of this Agreement:(1)commercial general liability insurance,including products,completed operations,and contractual liability under this Agreement;(2)automobile liability insurance,(3)workers'compensation insurance and employer liability insurance. Such insurance is to protect CLIENT from claims for bodily injury,including death,personal injury,and from claims of property damage,which may arise from PYRO's performance of this Agreement, only. The types and amounts of coverage shall be as set forth in the Scope of Work. Such insurance shall not include claims which arise from CLIENT's negligence or willful conduct or from failure of CLIENT to perform its obligations under this Agreement,coverage for which shall be provided by CLIENT. The coverage of these policies shall be subject to reasonable inspection by CLIENT. Certificates of Insurance evidencing the required general liability coverage shall be furnished to CLIENT prior to the rendering of services hereunder and shall include that the following are named as additionally insured:CLIENT; Sponsors,Landowners,Barge Owners,if any,and Permitting Authorities,with respect to the operations of PYRO at the Production. Pyrotechnic subcontractors I or providers,if any,not covered under policies of insurance required hereby,shall secure,maintain and provide their own insurance coverage with respect to their respective operations and services. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City,its City Council,its officers,officials,employees,agents,and volunteers are to be covered as additional insureds,under PYRO's CGL and AL policies,with respect to any liability arising out of work or operations performed by or on behalf of the PYRO including materials,parts,equipment, and personnel famished in connection with such work or operations. i 2. PYRO's Insurance company(ies)agrees to waive all rights of subrogation against City,its City Council,its officers,officials,employees,agents,and volunteers for losses paid under the terms of the PYRO's CGL,AL,and WC policies which arise from work performed by PYRO under this Agreement 3. For any claims related to this contract,PYRO's insurance coverage shall be primary and any insurance maintained by City,its City Council,its i officers,officials,employees,agents,or volunteers shall not contribute with it. i 4. A severability of interest provision must apply for all the additional insureds on Pyro's Commercial General Liability and Workers Compensation policies only,ensuring that PYRO's insurance shall apply separately to each insured against whom a claim is made or suit is brought,except with respect to the insurer's limits of liability. 5. insurance policies required herein shall provide that coverage shall not be canceled,suspended,voided,reduced in coverage or in limits,non-renewed by the carrier,or materially changed except after thirty(30)days prior written notice has been given to City.Teri(10)days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium. 10. Indemnification-PYRO represents and warrants that it is capable of furnishing the necessary experience,personnel,equipment,materials,providers, and expertise to produce the Production in a safe and professional manner. Notwithstanding anything in this Agreement to the contrary.PYRO shall indemnify, hold harmless,and defend CLIENT and the additional insureds from and against any and all claims,actions,damages,liabilities and expenses,including but not limited to,attorney and other professional fees and court costs,in connection with the loss of life,personal injury,and/or damage to property,arising from or out of the Production and the presentation thereof to the extent such are occasioned by any act or omission of PYRO,their officers,agents,contractors,providers,or employees. CLIENT shall indemnify,hold harmless,and defend PYRO from and against any and all claims,actions,damages,liability and expenses,including but not limited to,attorney and other professional fees and court costs in connection with the loss of life,personal injury,and/or damage to property,arising from or out of the Production and the presentation thereof to the extent such are occasioned by any act or omission of CLIENT,its officers,agents,contractors, providers,or employees. In no event shall either party be liable for the consequential damages of the other party. 11. Limitation of Damages for Ordinary Breach-Except in the case of bodily injury and property damage as provided in the insurance and indemnification provisions of Paragraphs 9 and 10,above,in the event CLIENT claims that PYRO has breached this Agreement or was otherwise negligent in performing the Production provided for herein,CLIENT shall not be entitled to claim or recover monetary damages from PYRO beyond the amount CLIENT has paid to PYRO under this Agreement,and shall not be entitled to claim or recover any consequential damages from PYRO including,without limitation,damages for loss of income,business or profits. 12, Force Maieure-CLIENT agrees to assume the risks of weather,strike,civil unrest,terrorism,military action,governmental action,and any other causes beyond the control of PYRO which may prevent the Production from being safely discharged on the scheduled date,which may cause the cancellation of any event for which CLIENT has purchased the Production,or which may affect or damage such portion of the exhibits as must be placed and exposed a necessary time before the Production. If,for any such reason,PYRO is not reasonably able to safely discharge the Production on the scheduled date,or at the scheduled time,or should any event for which CLIENT has purchased the Production be canceled as a result of such causes,CLIENT may(i)reschedule the Production and pay PYRO such sums as provided in Paragraph 13,or(ii)cancel the Production and pay PYRO such sums as provided in Paragraph 14,based upon when the Production is canceled, 13. Rescheduling Of Event-If CLIENT elects to reschedule the Production,PYRO shall be paid the original Fee plus all additional expenses made necessary by rescheduling plus a 15%service fee on such additional expenses. Said expenses will be invoiced separately and payment will be due in full within 5 days of receipt. CLIENT and PYRO shall agree upon the rescheduled date taking into consideration availability of permits,materials,equipment,transportation and Iabor,The Production shall be rescheduled for a date not more than 90 Days subsequent to the date first set for the Production. The Production shall not be rescheduled to a date,or for an event,that historically has involved a fireworks production. The Production shall not be rescheduled between June 15th and July 15th unless the original date was July 4th of that same year,or between December 15th and January 15th unless the original date was December 31st of the earlier year unless PYRO agrees that such rescheduling will not adversely affect normal business operations during those periods, 14, Right To Cancel—CLIENT shall have the option to unilaterally cancel the Production prior to the scheduled date. If CLIENT exercises this option, CLIENT agrees to pay to PYRO,as liquidated damages,the following percentages of the Fee asset forth in Paragraph 3.1, 1)50%if cancellation occurs 30 or more days prior to the scheduled date,2)75%if cancellation occurs 15 to 29 days prior to the scheduled date,3)100%thereafter. In the event CLIENT cancels the Production,it will be impractical or extremely difficult to fix actual amount of PYRO's damages. The foregoing represents a reasonable estimate of the damages PYRO will suffer if CLIENT cancels the Production. PSI V-2021-2 City Council 14 - 5 6/2/2026 Pyro Spectaculars,Inc. City of Santa Ana P.O.Box 2329 Program A,Revision#5 Rialto,CA 92377 July 4,2026 Tel: 909-355-8120 ::::Fax:909-355-9813 Page 3 of I5. No Joint Venture-It is agreed,nothing in this Agreement or in PYRO's performance of the Production shall be construed as forming a partnership or joint venture between CLIENT and PYRO PYRO shall be and is an independent contractor with CLIENT and not an employee ofCLIENf The Parties hereto shall be severally responsible for their own separate debts and obligations and neither Party shall be held responsible for any agreements or obligations not expressly provided for herein 16 Applicable Law-This Agreement and the rights and obligations of the Parties hereunder shall be construed in accordance with the laws of Calitomia. It is further agreed that the Central Judicial District of San Bernardino County,California,shall be proper venue for any such action In the event that the scope of the Production is reduced by authorities having jurisdiction or by either Party for safety concerns,the frill dollar amounts outlined in this Agreement are enforceable. 17 Notices- Any Notice to the Parties permitted or required under this Agreement may be given by mailing such Notice in the United States Mail, postage prepaid,first class,addressed as follows- PYRO-Pyro Spectaculars,Inc.,P.O Box 2329,Rialto,California,92377,or for ovemigtit delivery to 3196 N. Locust Avenue,Rialto,California 92377. CLIENT-City of Santa Ana,20 Civic Center Pima,Santa Ana,CA 92701. 18. Modification of Terms-All terms of the Agreement are in writing and may only be modified by written agreement of both Parties hereto Both Parties acknowledge they have received a copy of said written Agreement and agree to be bound by said terms of written Agreement only 19 Severability-If there is more than one CLIENT,they shall be Jointly and severally responsible to perform CLIENT's obligations under this Agreement This Agreement shall become effective after it is executed and accepted by CLIENT and after it is executed and accepted by PYRO at PYRO's offices in Rialto,California. This Agreement may be executed in several counterparts,including faxed and emailed copies,each one of which shall be deemed an original against the Parry executing same This Agreement shall be binding upon the Parties hereto and upon their heirs,successors,executors,administrators and assigns 20, Price Firm-If any changes or alterations are made by CLIENT to this Agreement or if this Agreement is not executed by CLIENT and delivered to PYRO on or before the PRICE FIRM date shown below,or if the Initial Payment is not paid on or before the due date,then the price,date,and scope of the Production are subject to review and acceptance by PYRO for a period of 15 days following delivery to PYRO of the executed Agreement In the event it is not accepted by PYRO,PYRO shall give CLIENT written notice,and this Agreement shall be void PRICE FIRM through June 11,2026 EXECUTED AGREEMENT MUST BE DELIVERED TO PYRO BY THIS DATE. See PRICE FIRM conditions,paragraph 20,above. EXECUTED as of the date first written above: PYRO SPECTACULARS,INC City of Santa Ana By Its. Vice President Its Date: 4/7/26 Print Name Date: ATTEST RE MMENDED FOR APJ2ROVAL, SHOW PRODUCER Marco Montenegro Jennifer L.Hall QL,3,,,k Scott City Clerk tive Dir anon.8,Community Services Agency Approved to Form Jonathan T Martinez Assistant City Attorney PSI V-2021-2 City Council 14 — 6 6/2/2026 Pyro Spectaculars,Inc. City of Santa Ana P.O.Box 2329 Program A,Revision#5 Rialto,CA 92377 July 4,2026 Tel:909-355-8120 ::::Fax:909-355-9813 Page 4 of SCOPE OF WORK PYRO SPECTACULARS,INC. ("PYRO") and City of Santa Ana ("CLIENT") Pyro shall provide the following goods and services to CLIENT: • One Pyro Spectaculars, Inc., production to be performed on July 4,2026,at approximately 9:00 PM at Centennial Regional Park soccer field west of the park,Fairview St., Santa Ana,CA. • All pyrotechnic equipment,trained pyrotechnicians,shipping,and pyrotechnic product. • Preproduction Services and Costs for the Production, including advance acquisition of materials and products; design, engineering,programming,handling,staging,storage,and maintenance of products,props,and systems;preparation of drawings, diagrams, listings, schedules, inventory controls, choreography, and computer code; picking, packing, labeling, staging, and loading of equipment, materials, and systems; transportation, and logistics and crew scheduling and support; explosive storage magazines with legally mandated distances,surfaces,security,housekeeping, and access controls; and necessary and appropriate vehicles, including legally mandated insurance, including MCS90 explosives transportation coverage, parking, security, and maintenance. I • Application for specific pyrotechnic permits relating to the Production. • Insurance covering the preproduction and Production as set forth in the Agreement with the following limits: I Insurance Requirements Limits Commercial General Liability $5,000,000.00 Combined Single Limit-Each Occurrence (Bodily Injury&Property Damage) Business Auto Liability- $5,000,000.00 Combined Single Limit-Each Occurrence Owned,Non-Owned and Hired Autos (Bodily Injury&Property Damage) Workers' Compensation Statutory EmployerLiabiIity $1,000,000 Per Occurrence I I CLIENT shall provide to PYRO the following goods and services: • All on-site labor costs, if any, not provided or performed by PYRO personnel including, but not limited to, local union requirements,all Site security,Police and Fire Dept.standby personnel,stagehands,electricians,audio and fire control monitors, carpenters,plumbers,clean-up crew. All these additional personnel and services shall be fully insured and the sole responsibility of CLIENT. • Coordination and any applicable non-pyrotechnic permitting with the local, state or federal government that may hold authority within the Production. • Casts of all permits required for the presentation of the Production and the event as a whole. • Provision of a Safety Zone in accordance with applicable standards and all requirements of the authorities having jurisdiction throughout the entire time that the pyrotechnics are at the Site or the load site (if different)on the date of the Production and all set-up and load-out dates,including water security to keep unauthorized people,boats,etc. from entering the Safety Zone. • General Services including,but not limited to,Site and audience security,fencing,adequate work light,dumpster i accessibility,a secure office for PYRO personnel within the venue,secure parking for PYRO vehicles,access to washrooms, tents,equipment storage,hazmat storage,electrical power,fire suppression equipment,access to worksites,necessary credentialing,etc.,will be required as necessary. I PSI V-2021-2 City Council 14 — 7 6/2/2026 PYROTECHNIC PROPOSAL CITY OF SANTAANA - PARKS, RECREATION AND COMMUNITY SERVICES AGENCY (PRCSA) INDEPENDENCE DAY FIREWORKS I SATURDAY, JULY 04, 2026 Approximately 20 Minutes $343815.00 MAIN DISPLAY (2 ITEMS) DEVICE NAME QTY TOTAL SHOTS 2.5" Designer Bombardment Shells 2 200 3" Designer Aerial Shells 4 400 Main Display Totals 6 600 LOW LEVEL (5 ITEMS) DEVICE NAME QTY TOTAL SHOTS Diamond Line Multishot Device 3 30 Emerald Line Multishot Device 2 300 Ruby Line Multishot Device 1 25 Sapphire Line Multishot Device 1 49 Silver Line Multishot Device 1 49 Low Level Totals 8 453 GRAND FINALE (2 ITEMS) DEVICE NAME QTY TOTAL SHOTS 2.5"Aerial Display Shells Multishot Device 2 72 3" Designer Finale Shells 24 120 Grand Finale Totals 26 192 City Council Order ID#: 10226-26-25A 11(4ty-o Santa Ana 6/2/2026 May 11, 2026 1 Confidential - Parks, Recreation and Community Services Page 3 of 4 Agency(PRCSA) ,,y Total Items:9 Total Quantity:40 Total Shots:1,245 Product Types:2 Product descriptions are for specification of product quality, classification, and value. Final product selections will be based on availability, suitability, and overall artistic style. City Council Order ID#: 10226-26-25A 11(4ty-o9Santa Ana 6/2/2026 May 11, 2026 1 Confidential - Parks, Recreation and Community Services Page 4 of 4 Agency(PRCSA) Police Department www.santa-ana.org/pd Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 2, 2026 TOPIC: Animal Care Services AGENDA TITLE Agreement with County of Orange for Animal Care Services RECOMMENDED ACTION Authorize the City Manager to execute an agreement with the County of Orange for animal care services for a five-year term beginning May 31, 2026 through May 30, 2031 in an estimated total amount not to exceed $21,193,695. (Agreement No. A-2026-XXX) GOVERNMENT CODE 484308 APPLIES: No DISCUSSION On January 6, 2003, the Council approved actions to transition the operation of the City's animal shelter to the County of Orange as a contracted service. The City has continued to contract with Orange County Animal Care since that time, with the latest ten-year agreement expiring on May 30, 2026. As reported to the City Council on April 7, 2026, with the Early Direction Budget staff report, shelter operating costs have more than doubled in four years, from less than $2 million in FY21-22 to an estimated $4.2 million in FY25-26. Staff reviewed detailed County data for July 2025 through March 2026 and summarized cost drivers on an annualized basis. Expected Expected Intake Method Type of Animal Number of Charge Days of Expected Animals for $44.52 each for FY25-26 Cost FY25-26 FY25-26 Public over-the- Stray Cats 3,100 21,700 $966,000 counter Public over-the- Stray Dogs 770 12,400 $552,000 counter City Council 15 — 1 6/2/2026 Animal Care Services June 2, 2026 Page 2 Public over-the All Other Dogs 180 3,900 $174,000 counter Public over-the All Other Cats 60 650 $29,000 counter Public over-the- All Other Animals 100 1,700 $76,000 counter City Officer Dogs 550 10,300 $459,000 City Officer Cats 280 1,800 $80,000 City Officer All Other Animals 75 260 $11,600 Subtotal Sheltering Cost $2,347,600 County Maintenance / Admin. $1,878,900 Total Expected Cost $4,226,500 The OC Animal Shelter follows policy set by the Board of Supervisors, including no limit on the number of days an animal can spend in the shelter. The statewide average is 20 days. On average, Santa Ana animals are spending 10-14 days in the shelter before being adopted; however, there are exceptions, such as a bird that has spent 138 days in the shelter as of March 31, costing the City's taxpayers more than $6,000. The OC Animal Shelter requires identification showing a Santa Ana address and information about the location where the animal was found. There are a number of reasons for the high intake volume and lengthy stays. The OC Animal Shelter is required by state law to take every underage (less than 8 weeks), aggressive, sick, or injured cat, and every dog, regardless of status. Often, the shelter intakes entire litters of underage kittens. State law also limits the euthanasia of adoptable pets. The OC Animal Shelter only euthanizes morbidly sick animals and those with well-documented behavioral issues. Although infrequent, the shelter must also hold animals as part of litigation or investigation cases. In addition to the shelter following county policy, state law, and court orders regarding intakes and shelter days, groups of cat advocates in Santa Ana are contributing to a high number of intakes. There are steps the City can take to reduce overall costs over time, but each comes with challenges and/or initial costs. • Consider licensing pet cats, with a no-cost first-year license for adoptions. Currently, the City only requires licenses for dogs. • Take proactive steps to acquire unlicensed pet information to increase licensing revenue. City Council 15 — 2 6/2/2026 Animal Care Services June 2, 2026 Page 3 • Implement a public information campaign on how to use the Animal Shelter. For example, concerned citizens should observe a litter of outdoor kittens before immediately taking them to the shelter, as the mother cat may be temporarily away hunting. • Adopt an Ordinance prohibiting cat-colony feeding to reduce the unintended impacts of attracting other wildlife to the food source, such as coyotes. • Adopt a Trap-Neuter-Release (TNR) program for cats with no-cost spay and neuter services. • Consider additional veterinarian staff at the Zoo to be available for both no-cost and low-cost spay and neuter services. Staff is currently assessing each of these options to develop specific plans and recommendations to control costs over time. City staff evaluated several options to provide animal shelter care services. It was determined that continuing to contract with Orange County Animal Care is the most cost-effective way to provide this legislatively required service to the City. As part of our due diligence, Police Department staff contacted surrounding shelters and organizations. The Police Department determined that no other shelter has the capacity to address Santa Ana's animal care needs. The shelters/organizations that were contacted include: • City of Irvine, CA • City of Long Beach, CA • City of Seal Beach, CA • Orange County Humane Society • Priceless Pet Rescue • Mission Viejo Animal Services Additionally, and by way of comparison, the City of Anaheim's City Council approved their agreement for animal care services with the County for 26-27 fiscal year with a cost of$5,788,082, plus 10% contingency. The City of Irvine, provides their own animal care services, titled Irvine Animal Care Center, which has an allocated FY 26-27 budget of$5,934,335. The City of Santa Ana's total projected cost for the FY 26-27 budget cycle including City staff cost, vehicles, expenses, and agreement with the County is $4,735,659. Animal Shelter Services Agreement The proposed five-year animal care services agreement will begin on or about May 31, 2026, with an estimated cost of $21,193,695. The agreement shall not exceed five years, with no provision for extension, and shall terminate May 30, 2031. The estimated total cost does not include potential inflation adjustments and is solely based on the projected cost of$4,238,739 for the 2026-2027 fiscal year (Exhibit 3). The County may City Council 15 — 3 6/2/2026 Animal Care Services June 2, 2026 Page 4 adjust costs, higher or lower, to meet current service demands or to account for the costs of supplies. The County may terminate the agreement, without cause, upon twelve (12) months written notice to the City or immediately upon default by the City of its obligations of the agreement. The obligations of the County or City as agreed upon are contingent upon the provision of sufficient funding for the services in the applicable budgets approved by the Board of Supervisors and the Santa Ana City Council. In the event such funding is subsequently reduced or not appropriated, either the County of the City may terminate the agreement upon thirty (30) calendar days written notice to the other party. In the event the County elects to discontinue usage of the shelter for sheltering purposes prior to December 31, 2066, the County is required to offer qualifying cities, including Santa Ana, the opportunity to lease the Shelter for animal sheltering purposes until such date, at a cost of$1.00 per year plus all rental costs, if any, owed to South Orange County Community College District (SOCCCD) pursuant to the Ground Lease entered into between County and SOCCCD. Staff recommends the approval of the agreement with the County of Orange with the effective date of May 31, 2026 to ensure uninterrupted animal shelter services from Orange County Animal Care. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding will be available upon City Council adoption of the FY 26-27 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration as follows: Fiscal Account Unit— Fund Accounting Unit, Amount Year Account # Description Account Description Animal Services, FY 26-27 01114430-62300 General Fund Contract Services - $ 4,238,739 Professional Animal Services, FY 27-28 01114430-62300 General Fund Contract Services - $ 4,238,739 Professional Animal Services, FY 28-29 01114430-62300 General Fund Contract Services - $ 4,238,739 Professional Animal Services, FY 29-30 01114430-62300 General Fund Contract Services - $ 4,238,739 Professional City Council 15 — 4 6/2/2026 Animal Care Services June 2, 2026 Page 5 Animal Services, FY 30-31 01114430-62300 General Fund Contract Services - $ 4,238,739 Professional Estimated Total $21,193,695 EXHIBIT(S) 1. Agreement for Provision of OC Animal Care Services 2. OC Animal Care Notice of Intent Cover Letter 3. OC Animal Care Notice of Intent - FY 26/27 Submitted By: Robert Rodriguez, Police Chief Approved By: Alvaro Nunez, City Manager City Council 15 — 5 6/2/2026 EXHIBIT 1 AGREEMENT FOR PROVISION OF OC ANIMAL CARE SERVICES BETWEEN COUNTY OF ORANGE AND CITY OF SANTA ANA MAY 31, 2026 THROUGH MAY 30, 2031 THIS AGREEMENT entered into this 31s'day of May, 2026, which date is enumerated for purposes of reference only, is by and between the COUNTY OF ORANGE, a political subdivision of the State of California ("COUNTY") and the CITY OF SANTA ANA ("CITY"). This AGREEMENT shall be administered by County of Orange OC Community Resources ("ADMINISTRATOR"). COUNTY and CITY may be referred to individually as a"PARTY" and collectively as the "PARTIES." WITNESSETH: WHEREAS, COUNTY owns, and through OC Animal Care operates, an animal care shelter facility at 1630 Victory Road, Tustin, California("SHELTER"); and WHEREAS, CITY wishes to contract with COUNTY for the provision of the Animal Care Services described herein; and WHEREAS, COUNTY is willing and able to provide such services on the terms and conditions hereinafter set forth: NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: City Council 15 — 6 6/2/2026 CONTENTS PARAGRAPH PAGE TitlePage.................................................................................................................................. 1 Contents.................................................................................................................................... 2 Referenced Contract Provisions .............................................................................................. 3 I. Alteration of Terms.................................................................................................................. 4 II. Indemnification and Insurance ................................................................................................ 4 III. Notices...................................................................................................................................... 5 IV. Severability............................................................................................................................... 5 V. Status of the Parties.................................................................................................................. 5 VI. Term ......................................................................................................................................... 6 VII. Termination.............................................................................................................................. 6 VIII. Third Party Beneficiary ........................................................................................................... 7 IX. Waiver of Default or Breach.................................................................................................... 7 X.Use of Shelter Upon Discontinuance of Use by County........................................... 7 XI.Participation of New Cities............................................................................ 8 XII.Governing Law and Venue............................................................................. 8 XIII.Attorney Fees.............................................................................................................................. 8 XIV.Appropriations............................................................................................. 8 SignaturePage.......................................................................................................................... 10 EXHIBIT A I. Definitions................................................................................................................................ 1 II. Services to be Provided by County ......................................................................................... 1 III. Payments .................................................................................................................................. 4 IV. City Manager's Association Animal Care Committee........................................................... 5 V. Laws and Regulations.............................................................................................................. 5 VI. Reports...................................................................................................................................... 6 VII. Records..................................................................................................................................... 6 EXHIBIT B Animal Care Notice of Intent................................................................................................1 Page CiNTObbW6FAANA 2 T� 107 6/2/2026 REFERENCED CONTRACT PROVISIONS Term: MAY 31, 2026 through MAY 30, 2031 Notices to COUNTY and CITY: COUNTY: County of Orange OC Community Resources Director's Office 1770 North Broadway Santa Ana, CA 92706-2642 and County of Orange OC Community Resources OC Animal Care Director 1630 Victory Rd. Tustin, CA 92782 CITY: City Manager City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92702 CiNTObb AANA 3 T� 108 6/2/2026 L ALTERATION OF TERMS This AGREEMENT, together with Exhibit A and B, attached hereto and incorporated herein by reference, fully expresses all understanding of COUNTY and CITY with respect to the subject matter of this AGREEMENT, and shall constitute the total agreement between the PARTIES for these purposes. No addition to, or alteration of, the teens of this AGREEMENT, whether written or verbal, shall be valid unless made in writing and formally approved and executed by both COUNTY and CITY. II. INDEMNIFICATION AND INSURANCE A. CITY agrees to indemnify, defend and hold COUNTY, its elected and appointed officials, officers, employees, agents and those special districts and agencies for which COUNTY's Board of Supervisors acts as the governing Board ("COUNTY INDEMNITEES") harmless from any claims, demands, including defense costs, or liability of any kind or nature, including but not limited to personal injury or property damage, arising from or related to the services,products or other performance provided by CITY pursuant to this AGREEMENT. If judgment is entered against CITY and COUNTY by a court of competent jurisdiction because of the concurrent active negligence of COUNTY or COUNTY INDEMNITEES, CITY and COUNTY agree that liability will be apportioned as determined by the court. Neither PARTY shall request a jury apportionment. B. COUNTY agrees to indemnify, defend and hold CITY, its elected and appointed officers, employees, agents,directors,members, shareholders and/or affiliates harmless from any claims,demands, including defense costs, or liability of any kind or nature, including but not limited to, personal injury or property damage, arising from or related to the services, products or other performance provided by COUNTY pursuant to this AGREEMENT. If judgment is entered against COUNTY and CITY by a court of competent jurisdiction because of the concurrent active negligence of CITY, COUNTY and CITY agree that liability will be apportioned as determined by the court. Neither PARTY shall request a jury apportionment. C. Each PARTY agrees to provide the indemnifying PARTY with written notification of any claim related to services provided by either PARTY pursuant to this AGREEMENT within thirty (30) calendar days of notice thereof, and in the event the indemnifying PARTY is subsequently named party to the litigation, each PARTY shall cooperate with the indemnifying PARTY in its defense. D. Without limiting CITY's indemnification, CITY warrants that it is self-insured or shall maintain in force at all times during the term of this AGREEMENT,the policy or policies of insurance covering its operations, placed with reputable insurance companies. Upon request by ADMINISTRATOR, CITY shall provide evidence of such insurance. E. Without limiting COUNTY's indemnification, COUNTY warrants that it is self-insured or shall maintain in force at all times during the term of this AGREEMENT, the policy or policies of insurance covering its operations, placed with reputable insurance companies. Upon request by CITY, COUNTY shall provide evidence of such insurance. CiNT0bb?1tFAANA 4 T� 109 6/2/2026 III. NOTICES A. Unless otherwise specified, all notices, claims, correspondence, reports and/or statements authorized or required by this AGREEMENT shall be effective: 1. When written and deposited in the United States mail, first class postage prepaid and addressed as specified on Page 3 of this AGREEMENT or otherwise directed by ADMINISTRATOR or CITY; 2. When FAXed, transmission confirmed; 3. When sent by electronic mail; or 4. When accepted by U.S.Postal Service Express Mail,Federal Express,United Parcel Service, or other expedited delivery service. B. Termination Notices shall be addressed as specified on Page 3 of this AGREEMENT or as otherwise directed by ADMINISTRATOR or CITY and shall be effective when FAXed, transmission confirmed,or when accepted by U.S.Postal Service Express Mail,Federal Express,United Parcel Service, or other expedited delivery service. C. Each PARTY shall notify the other PARTY, in writing, within twenty-four (24) hours of becoming aware of any occurrence of a serious nature,which may expose either PARTY to liability. Such occurrences shall include,but not be limited to,accidents,injuries, or acts of negligence, or loss or damage to any COUNTY property in possession of CITY. D. For purposes of this AGREEMENT, any notice to be provided by COUNTY may be given by ADMINISTRATOR. IV. SEVERABILITY If a court of competent jurisdiction declares any provision of this AGREEMENT or application thereof to any person or circumstances to be invalid or if any provision of this AGREEMENT contravenes any federal, state, or county statute, ordinance, or regulation, the remaining provisions of this AGREEMENT or the application thereof shall remain valid, and the remaining provisions of this AGREEMENT shall remain in full force and effect, and to that extent the provisions of this AGREEMENT are severable. V. STATUS OF THE PARTIES Each PARTY is, and shall at all times be deemed to be, an independent contractor and shall be wholly responsible for the manner in which it performs the services required of it by the terms of this AGREEMENT. Each PARTY is entirely responsible for compensating staff and consultants employed by that PARTY. This AGREEMENT shall not be construed as creating the relationship of employer and employee, or principal and agent, between COUNTY and CITY or any of either PARTY's employees, agents, consultants, or subcontractors. Each PARTY assumes exclusively the responsibility for the acts of its employees, agents, consultants, or subcontractors as they relate to the services to be provided during CiNT(Dbb?1tWAANA 5 T� 1010 6/2/2026 the course and scope of their employment. Each PARTY, its agents, employees, or subcontractors, shall not be entitled to any rights or privileges of the other PARTY's employees and shall not be considered in any manner to be employees of the other PARTY. VI. TERM A. The term of this AGREEMENT shall commence as specified on Page 3 of this AGREEMENT. B. The term of this AGREEMENT shall be automatically renewed each July for twelve (12) additional months, for a period of five (5) years, provided no notice of termination has been given by either PARTY in accordance with the "TERMINATION"paragraph of this AGREEMENT. VII. TERMINATION A. COUNTY may terminate this AGREEMENT, without cause, upon twelve (12) months written notice to CITY or immediately upon default by the CITY of its obligations hereunder. B Upon termination, both PARTIES shall be obligated to perform such duties as would normally extend beyond this term, including but not limited to, obligations with respect to confidentiality, indemnification, audits, reporting and accounting. C.. The obligations of COUNTY or CITY under this AGREEMENT are contingent upon the provision of sufficient funding for the services hereunder in the applicable budgets approved by the Board of Supervisors and the CITY's City Council. In the event such funding is subsequently reduced or not appropriated, either PARTY may terminate this AGREEMENT upon thirty (30) calendar days written notice to the other PARTY. CITY acknowledges that the sharing of costs among the COUNTY and all contracting cities provides cost efficiencies and operational savings to COUNTY and each contracting city, and that COUNTY and each contracting city have entered into their services agreements in reliance on such shared costs and resulting savings. CITY further acknowledges that the withdrawal by CITY from the program would increase the financial burden of services on COUNTY and all remaining contracting cities, and acknowledges and agrees that it is the current intent of CITY to acquire Animal Care Services from the COUNTY pursuant to this AGREEMENT for a term of at least five (5)years, and that other cities acquiring services from the COUNTY are relying on CITY's stated intention and the sharing of costs with CITY in electing to acquire similar services. CITY acknowledges and agrees that this AGREEMENT is contingent upon other local cities entering into similar agreements with the COUNTY to provide Animal Care Services for a period of five (5) years, and that this AGREEMENT will not be effective until other cities enter into similar agreements with the COUNTY to provide an estimated annual aggregate of at least 75% of the dollar value of Animal Care Services provided to contract cities during the twelve months prior to execution of this AGREEMENT. CiNTObbWAANA 6 T� 1011 6/2/2026 VIII. THIRD PARTY BENEFICIARY Neither PARTY intends this AGREEMENT to create rights hereunder in any third parties including, but not limited to, any subcontractors or any clients provided services hereunder. IX. WAIVER OF DEFAULT OR BREACH Waiver of any default shall not be considered a waiver of any subsequent default. Waiver of any breach of any provision of this AGREEMENT shall not be considered a waiver of any subsequent breach. Waiver of any default or any breach shall not be considered a modification of the terms of this AGREEMENT. X. USE OF SHELTER UPON DISCONTINUANCE OF USE BY COUNTY A. The SHELTER, which is owned and operated by COUNTY, shall be used by COUNTY for the provision of services for contracting cities and COUNTY unincorporated areas, as needed,pursuant to the terms of current and future services agreements. In the event COUNTY elects to discontinue usage of the SHELTER for animal sheltering purposes prior to December 31, 2066, COUNTY shall offer to those CITIES then currently contracting with COUNTY, whose AGREEMENTS contain this provision, to receive services pursuant to a services agreement the opportunity to lease the SHELTER strictly for animal sheltering purposes until such date, at a costs of$1.00 per year plus all rental costs, if any, owed to South Orange County Community College District (SOCCCD) pursuant to the Ground Lease entered into between COUNTY and SOCCCD. B. Each and every CITY exercising this option shall be responsible for all operational costs; utility costs; maintenance, alteration, repair, and improvement costs; and any other costs of sustaining and operating an animal shelter at the site and shall indemnify COUNTY for any costs or liabilities resulting from or relating to the site. Upon exercise of the option, the COUNTY and the optioning CITIES shall use best efforts to negotiate mutually agreeable terms for the resulting lease. If the PARTIES cannot agree to mutually agreeable terms within one hundred and eighty(180) days after the exercise of the option, the option will terminate. The option provided for in this subsection is exclusive to those CITIES described above and may only be exercised collectively by those CITIES that elect to exercise the option or, if only one CITY wishes to do so, by that single electing CITY. The option must be exercised, if at all, within one hundred and eighty (180) days after COUNTY notifies CITIES of its decision to discontinue use of the SHELTER for animal sheltering purposes. The option provided herein shall be contingent upon the ground lease not terminating by its terms prior to COUNTY obtaining fee hold possession of the site. C. In the event COUNTY does not yet have fee hold possession of the site as of April 29, 2034, the expiration date of the ground lease, COUNTY shall, at least six months prior to that date, consult with those CITIES then contracting with COUNTY for SERVICES regarding proposed methods of accessing continued use of the site. CiNT0bb?jtFAANA 7 T� 1C12 6/2/2026 XI. PARTICIPATION OF NEW CITIES A. After full execution of this AGREEMENT, cities not a PARTY to this AGREEMENT (either new cities or cities previously a PARTY to this AGREEMENT whose AGREEMENT has terminated) may be added to the COUNTY's Animal Care Services program at the discretion of and under terms deemed acceptable by the COUNTY. If such new or returning city requests to participate in the Animal Care Services program, and COUNTY elects to provide Animal Care Services to such city, such city will be required to pay all, or, if such expansion is necessitated by the participation of multiple new and/or returning cities, its pro rata portion, of the costs of any SHELTER expansion attributable to such city's anticipated use of the SHELTER. If the COUNTY determines, at its sole discretion, that no expansion is required to accommodate a new or returning city, said city or cities shall be required to pay, in addition to actual annual costs, 5% of its Notice of Intent (see Exhibit A, Section ILA) for shelter maintenance and repair which shall be used by COUNTY to defray the cost of capital projects for the current PARTIES to this Agreement whose contracts did not terminate. CITY payment of 5% above annual Notice of Intent shall be limited to the term of this AGREEMENT. For the sake of clarity and avoidance of misunderstanding, new or returning cities will not be offered the option to lease SHELTER facilities pursuant to the"USE OF SHELTER UPON DISCONTINUANCE OF USE BY COUNTY"paragraph of this AGREEMENT. XII. GOVERNING LAW AND VENUE This AGREEMENT has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this AGREEMENT, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the PARTIES hereto agree to and hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. Furthermore, the PARTIES specifically agree to waive any and all rights to request that an action be transferred for trial to another county. XIII. ATTORNEY'S FEES In any action or proceeding to enforce or interpret any provision of this AGREEMENT, or where any provision hereof is validly asserted as a defense, each PARTY shall bear its own attorney's fees, costs and expenses. XIV. APPROPRIATIONS During the term of this AGREEMENT, for each fiscal year, CITY shall make reasonable efforts to adopt all necessary budgets and make all necessary appropriations for all payments due hereunder. To the extent COUNTY has not terminated this AGREEMENT as provided hereunder, the CITY shall continue to make reasonable efforts to make all payments required hereunder. CiWebb AANA 8 T� 1013 6/2/2026 [SIGNATURE PAGE FOLLOWS.] CINTobbWAANA 9 T� 1014 6/2/2026 IN WITNESS WHEREOF,the PARTIES have executed this AGREEMENT in the County of Orange, State of California. CITY OF SANTA ANA BY: DATED: CITY MANAGER ATTEST: BY: DATED: CITY CLERK APPROVED AS TO FORM: Tamara Bogosian, Senior Assistant City Attorney BY: DATED: for the CITY ATTORNEY COUNTY OF ORANGE BY: DATED: TITLE: APPROVED AS TO FORM: OFFICE OF THE COUNTY COUNSEL ORANGE COUNTY, CALIFORNIA BY: DATED: DEPUTY C iNTObbWA ANA 101US-i Q 5 6/2/2026 EXHIBIT A TO AGREEMENT FOR PROVISION OF OC ANIMAL CARE SERVICES WITH CITY OF SANTA ANA MAY 31, 2026 THROUGH MAY 30, 2031 I. DEFINITIONS A. "Actual Cost" means all COUNTY expenditures, including indirect charges, for providing Animal Care Services to CITY pursuant to this AGREEMENT. B. "Animal Care Notice of Intent" means the document, signed by authorized representatives of COUNTY and CITY, which specifies all Animal Care Services COUNTY intends to provide to CITY, the estimated cost of the services, and the effective date. C. "Animal Care Service(s)" means one or more service to be provided by COUNTY to CITY, as specified,by category, in Paragraph II.B. of Exhibit A to this AGREEMENT. D. "Fee Revenue" means revenue collected by COUNTY for Animal Care Services provided by COUNTY to CITY pursuant to this AGREEMENT. E. "Fiscal Year" means a twelve (12)-month period from July through June. F. "Net Cost" means Actual Cost minus Fee Revenue. G. "Service Details" mean the activities performed by COUNTY within an Animal Care Service category. II. SERVICES TO BE PROVIDED BY COUNTY A. ANIMAL CARE NOTICE OF INTENT 1. Annually, by March 1, CITY shall identify which of the Animal Care Services, specified below in subparagraph II.B. of Exhibit A to this AGREEMENT, CITY would like COUNTY to provide during the next Fiscal Year. CITY and COUNTY may agree to individualized levels of Service Details within the Animal Care Services selected. Requests for individualized levels of Service Details will only be considered by COUNTY if the resulting service level will not conflict with state or federal statutes and will not endanger public health. 2. Annually, by April 1, COUNTY shall prepare and send to CITY an Animal Care Notice of Intent which shall include,but not be limited to, a list of Animal Care Services, and individualized Service Details, if any, COUNTY agrees to provide, estimated costs for said services, and the start date for those services. COUNTY shall provide the Animal Care Services specified in the Animal Care Notice of Intent signed by both ADMINISTRATOR or designee, and an authorized representative of CITY. 3. Upon mutual AGREEMENT of CITY and COUNTY, COUNTY may prepare a new or CiNT(Db1 AANA IVS-716 6/2/2 IBIT A amended Animal Care Notice of Intent at any time, may change due dates specified in subparagraph ILA.1. and ILA.2. of Exhibit A to this AGREEMENT, and may modify the format of the Animal Care Notice of Intent attached to this AGREEMENT as Exhibit B. B. ANIMAL CARE SERVICES—COUNTY provides the following seven(7) categories of Animal Care Services. COUNTY shall provide to CITY the Animal Care Services specified on the most current, Animal Care Notice of Intent for the Fiscal Year, signed in accordance with subparagraph II.A.2. of this Exhibit A to the AGREEMENT. Each category of service includes Service Details which may be added or changed by ADMINISTRATOR upon six (6) months prior notification to CITY. However, any new Service Level Details not required by law and which were not contemplated or included in the Animal Care Notice of Intent approved by the PARTIES and in place at the time of the proposed change(s) shall require twelve (12)months prior notice to CITY, and CITY may opt in of the New Service Level Details. 1. ANIMAL CONTROL SERVICES—Animal Control Services include, but are not limited to, emergency response service; patrolling; impounding of stray animals and of owner-released animals; animal cruelty investigations; animal bite investigations; citation issuance; field release to owner and impound fee collection for impounded animals; quarantine activities including home checks of animals involved in bites; site inspections required to comply with vicious dog ordinances; emergency transportation of injured, impounded animals to a veterinarian; impounding of deceased animals for disposal; responses to requests for assistance from law enforcement and CITY officials regarding suspected criminal activities or zoning violations related to animals; advice to residents regarding wildlife management or other animal concerns, not to include wildlife eradication or relocation services; injured wildlife pick-up; animal license issuance and renewal, fee collection and payment services; customer support regarding animal licensing; animal license billing; and delinquent animal license follow-up; assistance to residents regarding potentially dangerous and/or vicious animals; impound data entry; and impound animal photography. 2. ANIMAL CARE SPECIAL SERVICES a. Animal Care Special Services include, but are not limited to animal license issuance and renewal; fee collection and payment services; customer support regarding animal licensing; animal license billing; delinquent animal license follow-up; digital canvassing to locate and license unlicensed animals; inspection of animal-related businesses in CITY jurisdiction in response to complaints and in accordance with COUNTY established inspection schedules; and when applicable, issuance of animal permits for private homes. 3. ANIMAL CARE SHELTER SERVICES a. Animal Care Shelter Services for animals impounded by OC Animal Care include, but are not limited to, retention of impounded animals at COUNTY's Animal Care Shelter (Shelter), public display of animals to allow owner identification; contact of owners when animals are wearing identification; sale or release of impounded animals to residents; animal evaluation for adoption; CiNTObbWAANA 21cS117 6/2/2 IBIT A reasonable effort toward animal placement; public education; volunteer services; rescue group coordination; euthanasia and disposal of animals that are neither redeemed nor adopted; veterinary services and spay/neuter surgeries consistent with standards established by the California Veterinary Medical Board; and necropsies on animals that die under suspicious circumstances or at the request of law enforcement. b. CITY may request additional retention days for healthy, non-aggressive impounded animals. Additional retention days will be offered to CITY upon written approval by COUNTY's OC Community Resources Director, or designee, on a space available basis only. c. COUNTY agrees to maintain its Shelter in a humane manner, keep said premises in a clean condition at all times, and use humane methods of care. d. No animals may be donated, sold or otherwise released for the purposes of experimentation, research or vivisection. 4. BARKING DOG COMPLAINT SERVICES—Barking Dog Compliant Services include,but are not limited to,receipt of barking dog complaints from residents, customer assistance regarding barking dog complaints, issuance of citations, and administrative hearings in response to complaints received by COUNTY for barking dogs within jurisdiction of CITY. 5. STANDARD LICENSING SERVICES — Standard Licensing Services include, but are not limited to, animal license issuance and renewal, fee collection and payment services; customer support regarding animal licensing; animal license billing; and delinquent animal license follow-up. 6. CITY LICENSE SERVICES a. City License Services include, but are not limited to, issuance of CITY animal licenses at the time of adoption or redemption by owners. CITY shall provide CITY licensing tags to COUNTY. COUNTY shall provide quarterly licensing reports to CITY. b. CITY shall make its best effort to provide updated animal licensing information to COUNTY. 7. ANIMAL IMPOUND SERVICES — Animal Impound Services include, but are not limited to, data entry of impound information for each live or deceased animal from CITY, impound animal photography for each live animal, owner notification of impounded animal, and posting of animal photographs on COUNTY website. COUNTY shall receive CITY animals at Shelter at times arranged by COUNTY. C. COUNTY shall notify CITY of COUNTY's hours of operation for Animal Care Services. COUNTY may adjust hours of operation for Animal Care Services upon ninety (90) calendar days prior notification given to CITY. D. Animals which are being retained for criminal prosecutions, except for violations of animal control regulations and/or ordinances pursuant to this AGREEMENT, are not to be construed as held pursuant to the services provided under this AGREEMENT; housing will be provided at the discretion of COUNTY and at COUNTY's usual and customary charges for such housing. CiNTO8FaWAANA 3'pS118 6/2/2 IBIT A E. To facilitate the performance of services, COUNTY shall have full cooperation and assistance from CITY, its officers, agents and employees. III. PAYMENTS A. BASIS FOR PAYMENT 1. CITY shall pay COUNTY the Net Cost of providing Animal Care Services specified in Animal Care Notice of Intent for CITY signed in accordance with subparagraph ILA. CITY Net Costs may include services/supplies procured but not yet delivered within the Fiscal Year. 2. The methodology for determining CITY's Actual Cost of Animal Care Services shall be provided to CITY annually in accordance with the Reports paragraph of this AGREEMENT. CITY shall adopt Animal Care Services fees consistent with the most recent animal care services fees approved by the County of Orange Board of Supervisors (the "COUNTY FEES") which fee amounts will be charged for Animal Care Services within CITY's jurisdiction and shall be used in determining CITY's Actual Cost of Animal Care Services. If CITY wishes to adopt fees which are different from the COUNTY FEES, CITY shall notify COUNTY of the applicable fee amounts to be charged for Animal Care Services within CITY's jurisdiction(the"CITY FEES")and CITY FEES will be charged for Animal Care Services within CITY's jurisdiction and shall be used in determining CITY's Actual Cost of Animal Care Services. 3. COUNTY shall record and retain all Fee Revenue derived from providing Animal Care Services to CITY. CITY's Fee Revenue shall be credited to CITY's Actual Cost of Animal Care Services. COUNTY shall have all fee collection powers of CITY and shall receive full cooperation from CITY to enable efficient enforcement of fee collection. B. PAYMENT SCHEDULE 1. Each Fiscal Year, CITY shall pay COUNTY in arrears for the Net Cost of Animal Care Services provided in accordance with the following payment schedule. Billings are due from COUNTY to CITY within thirty (30) calendar days following the three-month Period specified below. Period Billin.z Due Payment Due July 1 through September 30 October 30 November 25 October 1 through December 31 January 30 February 25 January 1 through March 31 April 30 May 25 April 1 through June 30 July 30 August 25 2. Because Actual Costs may fluctuate based on service utilization during a given billing period (e.g. a hoarding case), CITY shall be billed either in equal installments based on its Notice of Intent for that year, or based on actual utilization for the period, whichever is greater for the first three quarters of the year with the final, fourth quarter billed on actual utilization for the full year of services. CiNTObbWAANA 41pS119 6/2/2 IBIT A 3. If payment is not received by COUNTY by the payment due date specified above in subparagraph IILB. of Exhibit A to this AGREEMENT, COUNTY may cease providing any further service under this AGREEMENT and may satisfy the indebtedness in any manner prescribed by law. 4. COUNTY may modify the payment schedule upon six(6)months written notification to CITY. IV. CITY MANAGERS ASSOCIATION ANIMAL CARE COMMITTEE A subcommittee of the Orange County City Managers Association representing all cities participating in OCAC services exists to facilitate communication between OCAC and the city managers and staff of participating cities regarding financial and operational matters of OCAC, including, but not limited to: the assessment of cost options for animal care services provided under the Services Agreements; supplemental services or financial requests which result in a change to a participating city's Actual Cost; consideration of new or adjusted fees; and other Service Details which may arise during the course of the AGREEMENT. COUNTY shall provide regular updates on operations to the City Managers Association Animal Care Committee and to a participating city upon request. V. LAWS AND REGULATIONS A. COUNTY shall comply with all applicable governmental laws, regulations, and requirements related to Animal Care Services, as they exist now or may be hereafter amended or changed and shall enforce federal and state statutes deemed applicable to CITY by COUNTY. Animal Care Services provided by COUNTY to CITY may be changed to comply with said laws,regulations, and requirements. ADMINISTRATOR will make its best efforts to notify CITY of changes that may impact Animal Care Services provided through this AGREEMENT. B. For each Animal Care Service that COUNTY agrees to provide to CITY in an Animal Care Notice of Intent, CITY shall enact and maintain in full force and effect ordinances identical to COUNTY ordinances which apply to said service, including but not limited to, those related to fees. ADMINISTRATOR shall notify CITY of the deadline for adopting said ordinances. If COUNTY is unable to enforce an animal care ordinance because of the limitations of a CITY ordinance or failure of CITY to adopt identical ordinances related to an Animal Care Service, COUNTY may suspend provision of one or all Animal Care Services to CITY or may terminate this AGREEMENT. It is the sole responsibility of CITY to immediately notify COUNTY of any discrepancy between relevant ordinances maintained by CITY and those maintained by COUNTY. D. If CITY wishes to maintain any relevant ordinance that is not consistent, on any point, with COUNTY ordinances, CITY shall immediately notify COUNTY of the discrepant ordinance. At the sole discretion of COUNTY, COUNTY may waive CITY enactment and maintenance of COUNTY animal care ordinances and may agree to enforce, and issue citations for violations pursuant to, the discrepant CITY ordinance. CITY acknowledges that individualized enforcement of unique CITY ordinances may result in increased costs to CITY. CiNTObbWAANA 5luS-720 6/2/2 IBIT A E. CITY shall notify COUNTY of its intent to add,amend,or delete any CITY animal care ordinance at least ninety (90) calendar days in advance of its addition, amendment, or deletion. F. CITY may request that specific ordinances adopted by CITY not be enforced in CITY by COUNTY. Requests for exclusion must be submitted in writing and received by COUNTY ninety (90) calendar days prior to the requested exclusion. Requests for exclusion will only be considered by COUNTY if they are not in conflict with state statutes and do not endanger public health. COUNTY shall notify CITY, in writing, of COUNTY's decision regarding the requested exclusion. G. COUNTY's OC Community Resources Director, or designee, may provide assistance to CITY in defining the manner in which enforcement of a new or amended animal care ordinance would be provided by COUNTY. Requests for assistance must be made in writing and received by COUNTY ninety(90) calendar days prior to the requested implementation of the service. If the cost of such service can be delineated and accommodated by COUNTY, COUNTY will send an amended Animal Care Notice of Intent to CITY which will include reference to the CITY ordinance. H. CITY will reimburse COUNTY for ordinance enforcement, as specified in the "PAYMENTS" paragraph of this AGREEMENT. VI. REPORTS A. Each Fiscal Year, COUNTY shall provide to CITY written, quarterly reports of Animal Care Services revenue and expenses for each period specified below. Said reports will be due to CITY within thirty (30) calendar days of the month following the reporting period, in accordance with the schedule below: Period Reports Due July 1 through September 30 October 30 October 1 through December 31 January 30 January 1 through March 31 April 30 April 1 through June 30 July 30 B. Each Fiscal Year, COUNTY shall provide the following Animal Care Services reports to CITY by July 30: 1. A payment methodology report for Animal Care Services to be provided by COUNTY during the next Fiscal Year and 2. A Fiscal Year intake and outcome report. C. COUNTY may change the due dates for reports specified in subparagraphs VI.A. and VI.B. above upon six (6)months written notification to CITY. D. No less than once every three (3) years, COUNTY shall engage an external auditor to review CITY billings. CiNTObbWAANA 6juS-721 6/2/2 IBIT A VII. RECORDS A. All records created or received by COUNTY in accordance with the performance of COUNTY services pursuant to this AGREEMENT are confidential. COUNTY agrees to keep said records in such form and manner as the Auditor-Controller of COUNTY shall specify. Said records shall be open for examination by CITY at all reasonable times. B. Once each Fiscal Year, COUNTY shall deliver to CITY only the addresses of each CITY licensed animal upon demand without additional expense or cost to CITY. Any such information requested which is confidential pursuant to the terms of the Public Records Act shall be released to CITY pursuant to government code. Prior to each disclosure, CITY agrees to complete and return to COUNTY a "Confidentiality Agreement" on a form approved or provided by COUNTY. The PARTIES agree and understand that this procedure is required by the Public Records Act and necessitated to permit CITY to obtain the information required for its use, and to allow COUNTY to disclose said information. Upon receipt by COUNTY,the records requested may be released to the extent COUNTY is in possession of such records, and permitted by state law to disclose them voluntarily. CiNTObbWAANA 7juS-722 6/2/2 IBIT A EXHIBIT B TO AGREEMENT FOR PROVISION OF OC ANIMAL CARE SERVICES WITH CITY OF SANTA ANA MAY 31, 2026 THROUGH MAY 30, 2031 ANIMAL CARE NOTICE OF INTENT This Animal Care Notice of Intent specifies Animal Care Services to be provided to CITY by COUNTY for the Period: oNO1 START»through«NOI_END». COUNTY agrees to provide to the City of«COMPANY2»the following Animal Care Services beginning «NOI_EFFECTIVE»: SERVICE I» SERVICE2» SERVICES» SERVICE4» SERVICES» The total estimated cost for Animal Care Services specified above is «TOTAL_COST_». ® This is a new Animal Care Notice of Intent for the Period indicated above. ❑ This is an Amendment to an existing Animal Care Notice of Intent for the Period indicated above. Significant Changes Since the Previous Animal Care Notice of Intent: To the best of my knowledge, this notice specifies the Animal Care Services to be provided by COUNTY. City of Santa Ana Representative and Title Date OC Animal Care Director Date CjNTC& iFAANA 11#123 6/2/2 IBIT B EXHIBIT 2 - - OCCommunity Resources April 1, 2026 Santa Ana Police Department DYLAN WRIGHT Attn: Cmdr. Sorenson DIRECTOR 60 Civic Center Plaza OC COMMUNITY RESOURCES Santa Ana, CA 92702 CYMANTHAATKINSON RE: OC Animal Care- Notice of Intent ASSISTANT DIRECTOR OC COMMUNITY RESOURCES Greetings: JOANNE VEEDOR Enclosed for your reference are three copies of the new Animal Care Notice of Intent(NOI). DIRECTOR This notice includes a list of the Animal Care services that the County of Orange (County) ADMINISTRATIVE SERVICES intends to provide for your City during the upcoming fiscal-year, which spans from 07-01- MONICA SCHMIDT 26 through 06-30-27, at an estimated Net Cost of$4,238,739. DIRECTOR The methodology used for calculating this estimate is based on the average net cost totals OCANIMALCARE paid by each jurisdiction for services provided and user fees collected during the last two JULIABIDWELL full fiscal-years (07-01-23 to 06-30-25). The Net Cost estimate for the previous NOI was DIRECTOR calculated based on the number of Animal Control and Animal Shelter services provided to OC HOUSING&COMMUNITY your City, along with the amount of fee revenue collected,during the most recent 12 months DEVELOPMENT (03-01-24 through 02-28-25). The update in methodology reflects an effort to provide an estimate that normalizes any atypical service volumes. RENEE RAMIREZ DIRECTOR For fiscal-year 2026-27, the Net Cost estimate for all Contract Cities and the County has OC COMMUNITY SERVICES increased by 3.07% to$21,523,232. This is primarily due to salary increases approved by the County in labor negotiations with all unions and the continual need for OC Animal Care PAM PASSOW to fill critical positions in order to provide the high-quality services expected. While a total DIRECTOR of 126 filled positions and 17 vacancies is projected for the upcoming fiscal-year, please OC PARKS note that number may be adjusted mid-year in order to meet the current demands for service. The increase is also caused by the rising cost of many essential Animal Care JULIEQUILLMAN items, which include pharmaceuticals, feed, and general animal supplies. COUNTY LIBRARIAN OC PUBLIC LIBRARIES As stated in the Agreement for Provision of OC Animal Care Services, each City shall be billed either in equal installments based on its Notice of Intent for that year, or based on actual utilization for the period, whichever is greater for the first three quarters of the year with the final, fourth quarter billed on actual utilization for the full year of services. Therefore, your City's actual Net Cost for the entire fiscal-year may be higher or lower than the estimate provided. Also, if any of the previous Contract Cities no longer request services from OC Animal Care or if any new Cities request services, the year-end estimate will be recalculated and an updated version will be provided. Please review the enclosed NOI, obtain the signature of your City's authorized representative on all three copies, and return them to: OC Animal Care Attn: Joseph Powers 1630 Victory Road �1 Tustin, CA 92782 AT Once signed by the County, an executed original document will be returned to you. OC Animal Care 1630 VICTORY ROAD Sincerely, TUSTIN, CA 92782 Joseph Powers PHONE: 714-935-6848 Budget Analyst FAX: 714-259-1094 Enclosure City Council 15 — 24 6/2/2026 EXHIBIT 3 EXHIBIT B TO AGREEMENT FOR PROVISION OF OC ANIMAL CARE SERVICES WITH CITY OF SANTA ANA MAY 31, 2026 THROUGH MAY 30, 2031 ANIMAL CARE NOTICE OF INTENT This Animal Care Notice of Intent specifies Animal Care Services to be provided to CITY by COUNTY for the Period: JULY 1, 2026, through JUNE 30, 2027. COUNTY agrees to provide to the City of SANTA ANA the following Animal Care Services beginning JULY 1, 2026: Animal Care Shelter Services Animal Impound Services The total estimated cost for Animal Care Services specified above is $4,238,739. ® This is a new Animal Care Notice of Intent for the Period indicated above. ❑ This is an Amendment to an existing Animal Care Notice of Intent for the Period indicated above. Significant Changes Since the Previous Animal Care Notice of Intent: To the best of my knowledge, this notice specifies the Animal Care Services to be provided by COUNTY. City of SANTA ANA Representative and Title Date OC Animal Care Director Date CITY OF(MtVlgbi ncil I of 1 15 — 25 EXIdli/�§6 Police Department www.santa-ana.org/pd Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 2, 2026 TOPIC: Parking Enforcement Services AGENDA TITLE Agreement with LAZ Parking California, LLC for Parking Enforcement Services (Specification No. 26-022) (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with LAZ Parking California, LLC to provide parking enforcement services in an amount not to exceed $980,000 for a term beginning July 1, 2026 and expiring June 30, 2027, with provisions for four, one- year extensions (Agreement No. A-2026-XXX). GOVERNMENT CODE 484308 APPLIES: Yes DISCUSSION Request for Proposals (RFP) No. 26-022 was issued on March 19, 2026 on the City's online bid management and publication system. A summary of vendor participation and results is as follows: 358 Vendors notified 9 Santa Ana Vendors notified 33 Vendors downloaded the RFP packet 4 Responsive proposals received 0 Responsive proposals received from Santa Ana vendors Proposals were solicited, closed on April 16, 2026, and evaluated. Four proposals were submitted by the RFP deadline and were determined to be responsive to the specifications and met the City's requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP. Staff recommends awarding an agreement to the highest-ranked firm, LAZ Parking California, LLC (Exhibit 1). City Council 16 - 1 6/2/2026 Parking Enforcement Services June 2, 2026 Page 2 The Santa Ana Police Department's (SAPD) Traffic Division provides parking enforcement services using full-time City parking enforcement personnel and contracted personnel. In 2012, the City of Santa Ana began contracting with a vendor to provide parking enforcement services to the City of Santa Ana. The contracted services include (1) full- time Supervisor, (6) full-time Ambassadors, and (1) part-time Parking Ambassador. The contracted personnel are responsible for enforcing all street sweeping routes throughout the city, while SAPD parking enforcement officers handle parking complaint calls for service. Parking Ambassadors supplement the enforcement of various municipal code parking violations, including assisting with nighttime permit parking enforcement, as well as parking and abandoned vehicle complaints. The program's proposed annual billable hours are 2,080 hours for a Parking Ambassador supervisor and 13,520 hours for Parking Ambassadors. LAZ has been providing parking enforcement services since 1981. They provide parking enforcement services to 639 cities across 44 states. In California, they provide enforcement services to Newport Beach, Pomona, Burbank, Malibu, and the city of San Bruno. They have been providing services to the City of Santa Ana for eight years. A new feature to this new contract will be that LAZ Ambassadors will now be equipped with Body Worn Cameras (provided by LAZ) to capture their efforts and interactions with community members. SAPD will also continue to provide Parking Ambassadors and the SAPD Parking Control Officers with refresher Community Engagement Enforcement Training at the start of the contract. The agreement compensation section includes language that specifies that any extensions of the term will require amendments to the agreement to provide funding for the extended term and are subject to the approval by the City Council. Staff will seek authorization from City Council for each subsequent extension period. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding will be available in the FY 2026-27 budget upon City Council adoption of the annual budget as follows: Fiscal Account Unit— Fund Accounting Unit, Amount Year Account # Description Account Description FY 26-27 01114405-62300 General Fund Traffic, Contract $980,000 Services-Professional Total $980,000 City Council 16 — 2 6/2/2026 Parking Enforcement Services June 2, 2026 Page 3 EXHIBIT(S) 1. Agreement with LAZ Parking California, LLC Submitted By: Robert Rodriguez, Police Chief Approved By: Alvaro Nunez, City Manager City Council 16 — 3 6/2/2026 EXHIBIT 1 AGREEMENT WITH LAZ PARKING LLC TO PROVIDE PARKING ENFORCEMENT SERVICES THIS AGREEMENT is made and entered into on this 2nd day of June, 2026 by and between LAZ Parking California LLC, ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. On March 19, 2026, the City issued Request for Proposal No. 26-022, by which it sought a Contractor to provide parking enforcement services for the City. B. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 26-022. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated herein 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified Exhibit B for a Full-Time (FT) Supervisor, six (6) FT Ambassadors and one (1) Part-Time Ambassador. The total amount to be expended during the initial term of this Agreement shall not exceed $980,000. This amount includes funding to cover any additional services or expenses requested at the sole discretion of the City. b. Parties understand that any extension of the term, as defined in Section 3 below, shall be memorialized by way of an amendment to the Agreement to provide funding for the extended term. Said amendment(s) are subject to the approval of the City Council of the City of Santa Ana. Page 1 of 9 ity 6unce 16 — 4 6/2/2026 c. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. 3. TERM This Agreement shall commence on July 1, 2026 and continue for an initial term through June 30, 2027 with the option for the City to grant up to four (4) one (1) year extension(s), exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents&Data. Contractor makes no such representation and warranty in regard to Documents &Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Insurance requirements are attached hereto as Exhibit C. Page 2 of 9 ity u,n,cv it 16 — 5 6/2/2026 7. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and(2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered, or alleged to have been suffered,by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify,hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence,recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement,including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. Page 3 of 9 ity u,n,cv it 16 — 6 6/2/2026 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a) has been disclosed in publicly available sources; (b)is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any Ca1PERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. Page 4 of 9 ity 6unce 16 — 7 6/2/2026 e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and(c) above. 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed,religion, sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERMINATION This Agreement may be terminated by either party upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case Page 5 of 9 ity u,n,cv it 16 — 8 6/2/2026 such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure,right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 Page 6 of 9 ity u,n,cv it 16 — 9 6/2/2026 With courtesy copies to: Chief of Police Santa Ana Police Department 60 Civic Center Plaza(M-29) P.O. Box 1988 Santa Ana, California 92702 Fax:714-245-8190 To Contractor: Muhammad Mansoor, Vice President LAZ Parking California, LLC 949 South Coast Drive, Suite 515 Costa Mesa, CA 92626 Fax: 714-290-4854 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24)hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature on following page] Page 7 of 9 ity u'n'cv it 16 — 10 6/2/2026 AGREEMENT WITH LAZ PARKING LLC TO PROVIDE PARKING ENFORCEMENT SERVICES IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney Tamara Bogosian By: John Svendblad Assistant City Attorney Title: President RECOMMENDED FOR APPROVAL: Robert Rodriguez Chief of Police Page 8 of 9 #2182777v2 City Council 16 — 11 6/2/2026 EXHIBIT A SCOPE OF SERVICES ity Council 16 — 12 6/2/2026 1 CITY OF SANTA ANA EXHIBIT 1 - SCOPE OF SERVICES I. DESCRIPTION AND SCOPE OF WORK The City of Santa Ana is issuing a Request for Proposal (RFP)for Parking Control Enforcement Services. The provided service by the awarded Contractor will enforce parking regulations as outlined in the Santa Ana Municipal Code and California Vehicle Code as follows, but not limited to: 650 weekly residential street sweeping curb miles, residential permit parking district enforcement, parking meter enforcement, general Citywide enforcement, and other parking enforcement services as assigned by the Santa Ana Police Department. in the future, we would like to expand enforcement services to meet the needs of the community, specifically enforcing permit parking districts. A. IMPLEMENTATION The awarded Contractor shall perform the following tasks at minimum: 1. Implement parking control enforcement services of the entire City of Santa Ana. 2. Adhere to the street sweeping routes, permit parking districts, parking meter zone locations provided by the City of Santa Ana Police Department. 3. Appropriately staff all routes and provide personnel for all services contained herein. Additional services may include traffic control as necessary on either an emergency or pre- planned basis. 4. The City will provide an office space within City limits. The office space is to be utilized for the sole and exclusive use of parking enforcement services, and must be large enough to accommodate all personnel and equipment needed to adhere to the Agreement. 5. Santa Ana Police Department Staff shall have the right to modify, reduce, or remove the number of parking enforcement schedules, routes,frequency, phases, standards, and specific days of parking control enforcement services. 6. Santa Ana Police Department Staff shall have the right to remove contracted personnel with prior notice to the awarded Contractor. B. PERFORMANCE SCHEDULE The City shall provide work schedules to the Contractor which will follow the City's established service schedules. The current schedule for this project is Field Supervisor and the (5) F/T Ambassadors are working Mon - Friday, 0715am - 345pm. (1) P/T Ambassador works Tuesday- Friday, 1:00pm — 5:00pm. The second P/T Ambassador works Tuesday - Saturday, 5:00pm — 01:30am. This is a sample schedule and is subject to change based on contractor and the needs of the City. The Contractor shall be provided the opportunity to discuss schedule adjustments if needed to meet special circumstances. The City shall make all final decisions regarding Contractor schedule adjustments based on feasibility and efficiency of completing the goal of parking control enforcement during the contracted service schedule. City Council 16 — 13 6/2/2026 (9) CITY OF SANTA ANA II. CONTRACTOR REQUIREMENTS AND RESPONSIBILITIES A. WORK ASSIGNMENTS AND SCHEDULE The City will determine the schedule to meet the City's parking enforcement needs. The contractor shall then determine work assignments based on the schedule. The work assignments shall clearly identify the tasks required by this agreement and the days they are scheduled to be performed in each particular area. Contractor shall have the option to review and propose schedule adjustments to the City for review in an effort to improve parking control program efficiency. If it is necessary to make periodic revisions to this schedule, a modified schedule must be submitted for review to the Project Manager or designee for approval prior to the date the changes are to take effect, but not less than 48-hours. Otherwise, it is intended that the Contractor will develop a permanent schedule utilizing the information provided by the City, which will allow the City to monitor the Contractor's progress. The Contractor shall be able to enforce designated sections of the Santa Ana Municipal Code and California Vehicle Code as it pertains to parking violations, as authorized by the Santa Ana Police Chief or his designee. At any time, the Santa Ana Police Department can limit the enforcement of any California Vehicle Codes as well as any Santa Ana Municipal Codes. Contract employees shall be required to appear and testify at court and confer with the City Attorney's office regarding citation appeals, when necessary. The Contractor shall adjust their schedule to compensate for all holidays and rainy days. The Parking Ambassadors will be redeployed to other enforcement needs of the City on rainy days. The designated Contractor holidays for this Agreement shall be New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day or as designated by the City. B. CONTRACTOR PERSONNEL 1. The Contractor shall furnish the necessary enforcement personnel, including one (1) supervisor. Hours will be determined based on the needs of the City. The City of Santa Ana shall have final discretion in approving changes to work hours and assignments or areas. The City of Santa Ana reserves the right to assign Parking Ambassadors to perform other duties related to parking enforcement within the hours of any shift. 2. A list identifying the names of all Contractor parking enforcement personnel shall be provided to the City Project Manager or designee. 3. Each of the Contractor's employees performing work shall: a. Have ability to read, write legibly, speak and comprehend the English language - Bilingual fluency in Spanish or other language approved on the City's preferred bilingual list is preferable. b. Be trained and bonded, and a minimum of twenty-one (21) years of age. c. Contractor to provide City with proof of background check, CA driver's license, and proof of any company training for each staff member assigned to the project. d. Be capable of performing assigned duties. e. Can pass a background check that shall include a review of the employee's criminal history. This review will inform the City of any crimes committed that would that would pose a liability for the City, including crimes of violence. Convictions for traffic violations shall be assessed based on their severity, frequency, and timeframe. The City of Santa Ana reserves the right to mandate removal of any contractor's employees found unacceptable to the City for any reason. The contractor is responsible for all costs associated with performing background checks. City Council 16 — 14 6/2/2026 1 CITY OF SANTA ANA f. Possess a High School Diploma or its equivalent. g. Be well groomed at all times, and at a minimum, be in compliance with the Santa Ana Police Departments policies related to grooming standards and tattoos while on duty (Exhibit 1A). h. Have a minimum of twenty (20) hours of training on the City's parking citation forms and procedures including, but not limited to: use of necessary equipment, vehicle operations, traffic control procedure, etc. Contractor to provide training to all staff and provide proof of training upon request. i. Have a minimum of twenty (20) hours of basic customer service training including, but not limited to: conflict resolution, cultural diversity, challenging customer interactions, etc. Contractor to provide training to all staff and provide proof of training upon request. The City will offer additional customer service training within the first two (2) months of the new contract. j. Have a minimum of twenty (24) hours training on relevant federal, state and local laws, regulations, rules, policies, guidelines and procedures. Additional training may be required as determined by City staff. Contractor to provide training to all staff and provide proof of training upon request. 4. The Contractor shall be properly licensed as well as all of the contractors' personnel assigned to field operations. Each employed persons shall have a current Security Guard Registration License "Guard Card" issued by the State of California pursuant to the California Business and Professions Code. However, regardless of certification, no Parking Ambassadors or supervisors shall carry or be armed with any firearm, impact weapon or electronic control device while performing their duties under this agreement. All employees assigned by the Contractor shall have a valid California driver's license and remain in good standing with the California Department of Motor Vehicles. 5. The Contractor must provide a field supervisor during daytime working hours to supervise all contractor enforcement employees on duty. This field supervisor may also perform ancillary duties as a parking enforcement Parking Ambassador, but shall not fill in for an absent employee or perform duties that would hinder their ability to supervise personnel in the field. The field supervisor shall have substantial expertise and experience in parking enforcement duties. The supervisor shall be the primary contact between the city and Contractor on matters relating to the enforcement services provided through this RFP. 6. The Supervisor shall be the primary daily operations contact to the City and shall also perform the following: a. Respond to citizen complaints and provide the City's designee with a copy of the complaint and the resolution. Or, in the event an investigation is required, the Supervisor shall take the necessary steps to resolve the complaint and the date a resolution can be expected. b. Contact the City designee at least once each day to discuss and clarify operational assignments and receive any special instructions. c. Ensure that contractor personnel perform the duties required by the RFP. d. Prepare and submit all citation amendments, monthly progress reports and status reports this shall be required by the City designee. e. Assist with parking citations adjudication process if requested by the City designated Project Manager. 7. The Contractor shall be required to designate a second level supervisor. This person shall have the authority over the personnel and shall be a member of the Contractor's management staff with authority to represent the contractor on policy matters. City Council 16 — 15 6/2/2026 (9) CITY OF SANTA ANA 8. The Contractor shall provide and pay for all uniforms for contract personnel assigned to work in the field. a. Uniform specifications shall include a photograph or diagram and written description of the uniforms for male and female parking enforcement personnel and include marking(s), shirt sleeves length (short or long), shoe type, the color of shirts, pants, jacket(s) and any other relative information. The Santa Ana Police Department's Traffic Division Commander or his designee shall review and approve all uniforms and insignias. b. Uniforms shall be properly fit with no rips or tears and must be clean and pressed at all times to present a neat appearance. c. Worn or damage uniforms should be promptly replaced. 9. If the Contractor finds it necessary to utilize substitute personnel to cover personnel who call in sick or take time-off, the substitute personnel shall be equal in qualifications and training to the regularly scheduled personnel and billed at the same rate. 10. The City designee shall conduct the final review of all contract employees prior to being assigned to perform parking enforcement services within the City of Santa Ana. The Chief of Police or his designee has the ultimate authority and discretion in the hiring and termination of personnel working on this contract. The Chief of Police or his designee may remove contract personnel, upon written communications to the Contractor. C. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. D. WAGE REQUIREMENT The City is searching for the highest quality parking enforcement services available with proven low employee turnover rate. In order to attain this goal, it is necessary to set a minimum hourly rate for the Parking Ambassadors of $22.00 per hour and a minimum hourly rate of $28.00 per hour for the Supervisor. Having a wage requirement will ensure an experienced and qualified pool of applicants. It will also serve to decrease turnover, improve service quality, and generate a positive impact for the public by having a stable staff. Additionally, a wage requirement will encourage Contractors to compete based on quality rather than labor costs. E. PARKING CITATION BOOKS/ E- TICKET WRITERS The City will issue numbered Parking Citation Books or Electronic Ticketing Devices to the Contractor containing individually numbered citations. The Contractor shall be held accountable for the disposition of all electronic devices, E-Cite paper rolls, books, citations and for stolen or lost citations. The loss of a citation will result in a charge in the amount of$100 levied against the Contractor by the City for each citation lost or unaccounted for, not to exceed $2,500 for each book. The loss of a book of citations or ticketing device may result in a charge against the Contractor by the City of $2,500. Such charges may be increased and the City will provide notification to the Contractor prior to action taking place. City Council 16 — 16 6/2/2026 (9) CITY OF SANTA ANA F. WORKING HOURS The Contractor shall perform parking enforcement services seven (7) days-a-week, twenty-four (24) hours per day on a continuous and uninterrupted basis throughout the term of the Agreement. Observed holidays include New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day or as designated by the City. PERFORMANCE DURING INCLEMENT WEATHER 1. The City shall determine when the parking control enforcement operations should cease due to inclement weather or other reasons and will notify the Contractor immediately once that decision is made. 2. During the periods when inclement weather hinders normal operations, the Contractor shall adjust his/her work force in order to accomplish those activities that are not affected by weather. 3. Failure to adjust the work force as directed by the City shall result in deduction of payments to reflect only the work actually authorized and accomplished. G. PARKING CONTROL ENFORCEMENT SERVICES EQUIPMENT 1. The awarded Contractor shall use vehicles adhering to the following requirements at minimum: a. Provide vehicles, in good repair, for use by the Contractor's employee while out on field duty. These units must be suitable for parking control and enforcement. The Contractor shall be responsible for all operating expenses, maintenance and insurance for each vehicle. The enforcement vehicles shall be exclusively assigned to this contract. b. All vehicles are to be no more than (3) three years in age, unless otherwise approved by the City designee. All vehicles are to be kept clean, in good repair and in good appearance. c. The Contractor shall provide a listing of all parking control enforcement vehicles or any relief/substitute vehicle identifying: i. Make, model, and year ii. Company identification unit number iii. California license number iv. Company vehicle colors d. All vehicles are to be inspected by the California Highway Patrol with inspection certificates given to the Santa Ana Police Traffic Division Commander. e. The vehicles shall be equipped with: ii. Fixed and permanent amber/White LED warning lightbar, and all safety equipment is to be paid for and furnished by the Contractor. iii. Two (2) sets of road trouble fluorescent triangles, one case of flares that are thirty-minute in duration (30 ) and ten (10) orange traffic safety cones that are 28 inches in height with a florescent reflective collar. City Council 16 — 17 6/2/2026 1 CITY OF SANTA ANA iv. Other safety devices, which may be reasonably required by the City. 2. The Contractor shall provide instant communication access via a cellular phone/radio to all personnel while performing their duties. 3. FUELING OF PARKING CONTROL ENFORCEMENT VEHICLES The Contractor shall be responsible for fueling each parking control enforcement vehicle and shall be ready to conduct enforcement activities at all scheduled times. 4. REQUIRED CONTRACTOR IDENTIFICATION SIGNAGE City of Santa Ana authorized contractors will be required to have identification signage on all vehicles at all times while conducting business in an official capacity for the City. Such signage shall be of a professional manner and maintained neat in appearance, free of graffiti, easily identifiable and in sound condition. All costs associated with the fabrication of such signage shall be borne by the Contractor. Such signage design shall be pre-approved by the Traffic Commander prior to production. Signage type and material shall be plastic with magnetic backing, painted signage on vehicle or similar. Taped vehicle signage is not be allowed. Such signage shall state Authorized Contractor, Santa Ana Police Department, name of Contractor and Contractor telephone number or other required City designated language and markings. Signage Letter Minimum Size shall be two-inches for Authorized Contractor, Santa Ana Police Department. A minimum of one-inch height will be required for all other information. 5. GLOBAL POSITIONING SYSTEM (GPS) It is highly desirable for the Contractor to provide a GPS system in all parking control enforcement vehicles used in the City that enables the monitoring of the parking control enforcement vehicle locations at all times via computer. The system should provide the ability to monitor the day-to-day operation of the parking control enforcement vehicle including its current location, streets covered, times and total miles driven. If provided, the City and Contractor shall be enabled to view this information via computer at all times and GPS reports shall be made available at the request of the City. H. INSPECTIONS The Chief of Police or his designee shall regularly inspect the parking enforcement routes and other areas subject to this Agreement to ensure that the work is being, and has been, performed in accordance with the terms identified in this agreement. All work found in such inspections not conforming to the applicable requirements shall be corrected by the Contractor and the City shall have the right to withhold payment to the Contractor until the work is corrected. I. PROTECTION OF THE PUBLIC AND DAMAGES TO EXISTING STRUCTURES i. The Contractor shall exercise caution at all times for the protection of persons and property. All fines, penalties and/or repair charges resulting from the Contractor's actions shall be the sole responsibility of the Contractor. City Council 16 — 18 6/2/2026 (9) CITY OF SANTA ANA ii. The Contractor shall not permit placing or use equipment in such a manner as to block vehicle traffic lanes or create safety hazards unless engaged in traffic control operations authorized by the City. In such cases, the Contractor shall only use vehicles or equipment in a safe manner as prescribed by the training required by this contract. The Contractor shall be responsible for the use of all appropriate warning traffic safety devices when deemed necessary. iii. Methods proposed by the Contractor and approved by the City shall not harm, deface or damage City streets, street trees, sidewalks or street curbs. In the event that damage to the City's right-of- way has occurred in the course of work, the Contractor shall be solely responsible for its repair or replacement. J. SPECIFICATIONS This scope of services is intended to cover all labor, material and standards of workmanship to be employed for in this work plan or reasonably implied by terms of same. Work or materials of a minor nature which may not be specifically mentioned, but which may be reasonably assumed as necessary for the completion of this work, shall be performed by the Contractor as if described in the specifications. K. CUSTOMER SERVICE Contractor shall provide service, which is accessible, courteous, responsive, timely, equitable and given in the spirit of professionalism and mutual respect. All Contractor personnel are a reflection of the City of Santa Ana and as such are expected to: 1. Interact with customers and City officials, whether in person or on the phone, in a pleasant, respectful and professional manner. 2. Give full attention to each customer's needs by asking questions. Provide information, products and service in an accurate, organized and complete manner. Determine that the customer's request has been fulfilled. 3. Comply with all federal, state, county, and city laws and regulations. 4. Use adequate equipment that is kept clean and neat at all times. 5. Train other Contractor employees to be polite and courteous during public contact. 6. Employ truth and accuracy in reporting customer service records. 7. Participate in the annual Community Engagement Enforcement Philosophy training provided by the Santa Ana Police Department Traffic Division. L. RECORDS The Contractor shall keep accurate records concerning all of his/her employees or agents and provide the City with names and telephone numbers of emergency contact employees. The Contractor shall complete a monthly report indicating work performed, including GPS maps of routes (if required by City) and submit this completed report to the City Projects Manager or designee. This report should also contain a description of work performed, including personnel hours, equipment, and any additional work, which the Contractor deems to be beyond the scope of the contract. Payment for this work will not be authorized unless the additional work and the costs thereof are first approved by the City. A phone log will be submitted monthly of all calls from the City of Santa Ana Public Works Agency City Council 16 — 19 6/2/2026 (9) CITY OF SANTA ANA and the City of Santa Ana Police Department to the Contractor, identifying whether or not those calls require a request for service, and a description of the action taken from the City call. The Contractor shall provide monthly phone customer service logs from the public, indicating name, date, time and phone number of caller, reason for request, response/action by Contractor and time required to address request. Such logs shall be accurate and truthful. The Contractor shall permit the City to inspect and audit its books and records regarding City-provided services at any reasonable time. M. CITATION PROCESSING The contractor shall submit all paper citations issued by their employees to the City's designated citation processing center in a timely manner. In the event of an error on a citation or when a citation is deemed by the Traffic Commander or city designee to have been issued inappropriately, the Contractor shall bear the processing cost of said citation to include amendments, fees for data entry, administrative hearings costs, court filing fees, dismissal, notices, removal of DMV holds, etc. This provision shall not apply to citations dismissed in the Interest of Justice or those citations that are issued in good faith but are dismissed due to circumstances that are not within the control of the contractor. N. ON-CALL/AFTER HOURS PARKING ENFORCEMENT/SPECIAL DETAILS The City of Santa Ana anticipates the need for parking control personnel to assist with parking enforcement and/or traffic control for pre-planned events such as parades, special events, marathons and nighttime parking enforcement. The City will make every effort to provide the Contractor with as much advanced notice as possible when these services are required. In addition, the Contractor will provide the City with names and telephone numbers of at least two qualified contact persons or a telephone answering service shall be utilized and the answering service shall be capable of contacting the Contractor by radio or cellular phone who can be called by City representatives when emergency calls for service occur during hours when the Contractor's normal work force is not present in the City of Santa Ana. These Contractor representatives shall respond to said emergency within one (1) hour from receiving notification. The City anticipates the need for this service of up to 5-occurrences per year for events that cannot be predicted in advance such as power outages, major collisions or other events that require traffic control on a wide scale. If additional personnel are required, the Contractor agrees to make every effort to fulfill the needs of the City to help mitigate the issue necessitating the response in a timely fashion. O. SUPERVISION OF CONTRACT AND MEETINGS WITH CITY All work shall meet with the approval of the Santa Ana Police Department. As determined necessary by the City, there shall be a minimum of one monthly meeting with the Contractor and the City representative to determine progress and to establish areas needing attention. Status reports of activities performed by the Contractor will be submitted in writing to the City on a weekly basis or as determined necessary by the City. Any specific problem area which does not meet the conditions of the specifications set forth herein shall be called to the attention of the Contractor and if not corrected, payment to the Contractor will not be made until condition is corrected in a satisfactory manner as set forth in the specifications. City Council 16 — 20 6/2/2026 (9) CITY OF SANTA ANA P. MATERIALS AND EQUIPMENT The contractor shall make a reasonable effort to purchase equipment and materials in the City of Santa Ana and to utilize Santa Ana vendors. Such efforts shall be provided to the City. The City shall have the ability to provide a list of possible Santa Ana vendors to the Contractor. The City has the option to purchase and provide materials. The City has the option to purchase special material or the City will reimburse the Contractor for purchase of special material only after authorization by the City. III. DEFINITIONS 1. City — shall mean City of Santa Ana and representatives of the City of Santa Ana, i.e. Police Department or Public Works Agency. 2. Contractor Holidays — New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day or as designated by the City. 3. Inclement Weather— weather conditions that prohibit the effective operation of parking control enforcement operations. 4. Street—all paved dedicated public rights-of-way within the existing or future City limits. 5. Parking Ambassador Supervisor — an employee of the contractor with supervisory authority over the Parking Ambassadors and possesses the requisite authority to make decisions, respond to complaints on behalf of the company and engage designees from the City regarding any service concerns. As an ancillary duty, a Parking Ambassador Supervisor may perform the duties of a Parking Ambassador as outlined in this RFP including the enforcement of designated sections of the Santa Ana Municipal Code or the California Vehicle Code as authorized by the Chief of Police or traffic control. 6. Parking Ambassador—an employee of the contractor assigned to perform the duties outlined in this RFP including the enforcement of designated sections of the Santa Ana Municipal Code or the California Vehicle Code as authorized by the Chief of Police or Traffic Division Commander City Council 16 — 21 6/2/2026 EXHIBIT B COMPENSATION Fee Proposal including hourly rates if applicable wqqqq ity Council 16 — 22 6/2/2026 Exhibit B - Cost Proposal With a new five-year contract term, LAZ Parking will replace its current fleet.This investment not only updates our vehicles but, by securing a new fleet, allows us to pass on savings in our hourly billable rates. Additionally, rent cost incorporated into line item no. 4 in the pricing table. Alternate Pricing Submissions: 1) Adjusted Attachment Al - (Based on Q&A Response to Question 1.11)which adjusted the FT Ambassadors to 6 and PT Ambassador to 1: ATTACHMENTAI-PROPOSAL LINE ITEM PRICING(updated based on Q&A response 1.11) BILL RATE ESTIMATED EXTENDED TOTAL LINE CURRENT CONTRACTED STAFFING Hours PAY RATE TOTAL(BR&HOURS) (BR) TRAVEL COSTS PRICE Full-Time Supe rvisor(Anticipate 2,080 hrs. 1 2,080 $44 25 $76.79 $159,723.20 $0.00 $159,723.20 annually) (6)Full-Time Parking Ambassadors 2 12,480 $27.82 $56.98 $711,110.40 $0.00 $711,110.40 (Anticipate 12,480 hrs.annually) 3 (1)Part-Time Parking Ambassadors 1,040 $27.82 $56.98 $59,259.20 $0.00 $59,259.20 (Anticipate 1,040 hrs.annually) 4* Contract Manager(Secondary Supervisor) Saw $29,064.40 Total Extended Cost(Add Lines 1,2,3 and 4): $959,157.20 *Per City's request Line 4 also includes Office Rent paid to City of Santo Ana Public Works 2) Adjusted Attachment Al - Based on contracted staffing hours currently provided. (7) FT Ambassadors and (1) PT Ambassador.This model will allow LAZ to retain all staff and provide the same level of service. ATTACHMENTAI-PROPOSAL LINE ITEM PRICING(updated based on current SOW) LINE CURRENT CONTRACTED STAFFING Hours PAY RATE BILL RATE TOTAL[BR&HOURS) ESTIMATED EXTENDEDTOTAL (BR) TRAVEL COSTS PRICE I Full-Time Supervisor(Anticipate 2,080 hrs. 2,080 $44.25 $76.79 $159,723.20 $0.00 $159,723.20 annually) 2 (7)Full-Time Parking Ambassadors 14,560 $27.82 $56.98 $829,628.80 $0.00 $829,628.80 (Anticipate 14,560 hrs.annually) 3 (1)Part-Time Parking Ambassadors 1,040 $27.82 $56.98 $59,259.20 $0.00 $59,259.20 (Anticipate 1,040 hrs.annually) 4* Contract Manager(Secondary Supervisor) $0.00 $29,064.40 Total Extended Cost(Add Lines 1,2,3 and 4): $1,077,675.60 *Per City's request Line 4 also includes Office Rent paid to City of Santa Ana Public Works ��vlty Council City of Santa Ana, CA I RFP No. 26-111--)22 r Ing Control Entorcement 6yv EXHIBIT C Insurance Requirements ity Council 16 — 24 6/2/2026 Exhibit C-Insurance Requirements Contractor shall procure and maintain for the duration of the agreement,the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. • Automobile Liability(AL):Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of$1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. If Contractor maintains broader coverage and/or higher limits than the inimmums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain,the following provisions: 1. CGL and AL policies: City of Santa Ana,its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL,AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council,its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended,voided,reduced in coverage or in limits,non-renewed by the carrier, or materially changed except after thirty(30) days prior written notice has been given to City. Ten (10) City Council 16 — 25 6/2/2026 days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of insurance certificate shall be: City of Santa Ana, Attention: Santa Ana Police Department, 60 Civic Center Plaza, Santa Ana, CA 92701. The name and location of event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII,unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three(3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase"extended reporting"coverage for a minimum of three (3)years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein,and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits,based on the nature of the risk, prior experience,insurer, coverage, or other special circumstances. City Council 16 — 26 6/2/2026 Public Works Agency www.santa-ana.org/pw Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 2, 2026 TOPIC: Award of Service Agreements to Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services AGENDA TITLE Award of a One-Year Service Agreement to Ocean Blue Environmental Services, Inc. and to United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services for an Annual Amount Not to Exceed $550,000 per Agreement with Provisions for Four (4) One-Year Extensions of each Agreement for a total amount of $5,500,000 (Non-General Fund) RECOMMENDED ACTION 1. Approve and authorize the City Manager to execute an agreement with Ocean Blue Environmental Services, Inc. to provide Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services for an annual amount not to exceed $550,000 for a one-year term beginning June 2, 2026, and expiring on June 1, 2027, with provisions for four (4) one-year extensions for a total amount of$2,750,000 (Agreement No. A-2026-XXX). 2. Approve and authorize the City Manager to execute an agreement with United Storm Water, Inc. to provide Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services for an annual amount not to exceed $550,000 for a one-year term beginning June 2, 2026, and expiring on June 1, 2027, with provisions for four (4) one-year extensions for a total amount of $2,750,000 (Agreement No. A-2026-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION Authorized by the Federal Clean Water Act, the National Pollutant Discharge Elimination System (NPDES) permit program was established in 1972 to regulate pollutant discharges to waters of the United States. In California, the Water Quality Control Board administers the NPDES Permit program. To achieve compliance with City Council 17 — 1 6/2/2026 Agreements with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services June 2, 2026 Page 2 requirements, the City is a co-permittee under the North Orange County Municipal NPDES Permit, which is issued by the Santa Ana Regional Water Quality Control Board. The Public Works Agency (PWA) is responsible for maintenance of the City's stormdrain system and compliance with NPDES Permit requirements. The Permit requires the City to reduce pollutants discharged in urban runoff to the "maximum extent practicable." To comply with the permit, the City is required to annually clean and maintain its storm drain system, which includes approximately 382 catch basins, 1,432 catch basins with trash capture screens and stormwater treatment devices, 150 culverts, and five stormwater lift stations. The City is also required to respond to and eliminate illegal discharges and clean up pollutant spills that could impact the storm drain system or receiving waters. Allowing pollutant spills to impact receiving waters may deem the City out of compliance with the NPDES Permit and could be subject to enforcement by the Regional Water Quality Control Board. PWA currently utilizes the services of Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. to provide spill response, hazardous waste disposal, and storm drain facility maintenance services. The current contracts for these services have a not to exceed total capacity of $900,000 per year and expire on June 19, 2026. The increase in expenditure capacity to $1,100,000 per year is due to the inclusion of additional services, such as weed abatement in channels and maintenance of stormwater infrastructure at City facilities such as the Corporate Yard as well as increased labor and equipment rates. In some instances, costs are recovered for spills originating from private property, however this represents a small portion of total expenditures. The majority of costs incurred under the current agreements are for storm drain facility maintenance services and hazardous waste disposal from illegal dumping. To secure continued services, a Request for Proposal (RFP) No. 26-018 was advertised on February 19, 2026 on the City's online bid management and publication system, PlanetBids (Exhibit 1). A summary of vendor participation and results is as follows: 2560 Vendors notified 158 Santa Ana vendors notified 32 Vendors downloaded the bid packet 4 Bids received 0 Bids received from Santa Ana vendors Proposals were solicited, opened on March 12, 2026, and evaluated. Four bids were submitted by the RFP deadline and four bids were determined to be responsive to the specifications and met the City's requirements. Four proposals were received and evaluated by a selection committee comprised of personnel from the Public Works City Council 17 — 2 6/2/2026 Agreements with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services June 2, 2026 Page 3 Engineering Services Division. Based on criteria outlined in the RFP, the following summarizes the top responding firms: Firm City Rankin Ocean Blue Environmental Long Beach, CA 1 Services, Inc. United Storm Water, Inc. City of Industry, CA 2 Patriot Environmental Services Signal Hill, CA 3 Clean Harbors Environmental Norwell, MA 4 Services, Inc. Staff recommends awarding an agreement to the two highest-ranked firms, Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. These firms have the most experience performing similar services for public agencies, including the City of Dana Point, Orange County Public Works, LA County Public Works, City of Tustin, Caltrans, and the City of Oceanside. They also demonstrated a strong understanding of the City's need for these services and provided numerous references for similar work within the last five years. The primary services to be provided under these two agreements are storm drain facility maintenance, hazardous waste disposal, and spill response. Additional services as described in the RFP will also be provided under these agreements, including stormwater lift station maintenance, weed abatement in stormwater channels, flood control assistance, and maintenance of various underground clarifiers at the City's Corporate Yard. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are budgeted and available for expenditure during Fiscal Year 2025-26 in the following accounts. Subsequent fiscal year funding will be included in the proposed budgets for City Council consideration. Accounting Fund Accounting Unit, Fiscal Unit — Account Amount Year Account No. Description Description Contract One Year Federal Clean Federal Clean Water 2025-26 05717640- Protection Enterprise, (June) 62300 Water Protection Contract Services- $20,000 Enterprise Professional City Council 17 — 3 6/2/2026 Agreements with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services June 2, 2026 Page 4 Accounting Fund Accounting Unit, Fiscal Unit — Account Amount Year Account No. Description Description Federal Clean Federal Clean Water 2026-27 05717640- Water Protection Protection Enterprise, $880,000 62300 Enterprise Contract Services- Professional 06917640- Refuse Refuse Collection 2026-27 62300 Collection Service, Contract $100,000 Service Services-Professional Civic Center 2026-27 07417655- Civic Center Maintenance, Maintenance & $50,000 62320 Maintenance Repair Buildings & Ground 2026-27 08517138- City Yard City Yard Operations, (July-May) 62300 Operations Contract Services- $50,000 Professional Contract One Year Total $1,100,000 Accounting Fund Accounting Unit, Fiscal Unit — Account Amount Year Account No. Description Description Optional Four, One-Year Extensions Federal Clean Federal Clean Water 2026-27 05717640- Protection Enterprise, (June) 62300 Water Protection Contract Services- $30,000 Enterprise Professional Federal Clean Federal Clean Water 05717640- Protection Enterprise, 2027-28 62300 Water Protection Contract Services- $870,000 Enterprise Professional 06917640- Refuse Refuse Collection 2027-28 62300 Collection Service, Contract $100,000 Service Services-Professional Civic Center 2027-28 07417655- Civic Center Maintenance, Maintenance & $50,000 62320 Maintenance Repair Buildings & Ground City Council 17 — 4 6/2/2026 Agreements with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services June 2, 2026 Page 5 Accounting Fund Accounting Unit, Fiscal Unit — Account Amount Year Account No. Description Description 2027-28 08517138- City Yard City Yard Operations, (July-May) 62300 Operations Contract Services- $50,000 Professional First Extension Total $1,100,000 Federal Clean Federal Clean Water 2027-28 05717640- Protection Enterprise, (June) 62300 Water Protection Contract Services- $30,000 Enterprise Professional Federal Clean Federal Clean Water 2028-29 05717640- Water Protection Protection Enterprise, $870,000 62300 Enterprise Contract Services- Professional 06917640- Refuse Refuse Collection 2028-29 62300 Collection Service, Contract $100,000 Service Services-Professional Civic Center 2028-29 07417655- Civic Center Maintenance, Maintenance & $50,000 62320 Maintenance Repair Buildings & Ground 2028-29 08517138- City Yard City Yard Operations, (July-May) 62300 Operations Contract Services- $50,000 Professional Second Extension Total $1,100,000 Federal Clean Federal Clean Water 2028-29 05717640- Protection Enterprise, (June) 62300 Water Protection Contract Services- $30,000 Enterprise Professional Federal Clean Federal Clean Water 2029-30 05717640- Water Protection Protection Enterprise, $870,000 62300 Enterprise Contract Services- Professional 06917640- Refuse Refuse Collection 2029-30 62300 Collection Service, Contract $100,000 Service Services-Professional 07417655- Civic Center Civic Center 2029-30 62320 Maintenance Maintenance, $50,000 Maintenance & City Council 17 — 5 6/2/2026 Agreements with Ocean Blue Environmental Services, Inc. and United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services June 2, 2026 Page 6 Accounting Fund Accounting Unit, Fiscal Unit — Account Amount Year Account No. Description Description Repair Buildings & Ground 2029-30 08517138- City Yard City Yard Operations, Contract Services- $50,000 (July-May) 62300 Operations Professional Third Extension Total $1,100,000 Federal Clean Federal Clean Water 2029-30 05717640- Protection Enterprise, (June) 62300 Water Protection Contract Services- $30,000 Enterprise Professional Federal Clean Federal Clean Water 2030-31 05717640- Water Protection Protection Enterprise, $870,000 62300 Enterprise Contract Services- Professional 06917640- Refuse Refuse Collection 2030-31 62300 Collection Service, Contract $100,000 Service Services-Professional Civic Center 2030-31 07417655- Civic Center Maintenance, Maintenance & $50,000 62320 Maintenance Repair Buildings & Ground 2030-31 08517138- City Yard City Yard Operations, (July-May) 62300 Operations Contract Services- $50,000 Professional Fourth Extension Total I $1,100000 TOTAL Five Year Contract $5,500,000 EXHIBIT(S) 1. RFP 26-018 Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services 2. Agreement with Ocean Blue Environmental Services, Inc. 3. Agreement with United Storm Water, Inc. Submitted By: Rodolfo Rosas, P.E., Acting Executive Director, Public Works Agency Approved By: Alvaro Nunez, City Manager City Council 17 — 6 6/2/2026 EXHIBIT 1 REQUEST FOR PROPOSALS (RFP) FOR SPILL RESPONSE, HAZARDOUS WASTE DISPOSAL, AND STORM DRAIN FACILITY MAINTENANCE SERVICES RFP NO.: 26-018 I'N, ., CITY OF SANTA ANA Public Works Agency 20 Civic Center Plz (M-22) Santa Ana, CA 92701 Project Manager Craig Foster, EIT, CPSWQ, QSD/P NPDES Manager (714) 647-5659 cfoster&santa-ana.or� Approved for Release: olfo Rosas, PE Acting Executive Direc Public Works Age c KEY RFP DATES (Subject to change at discretion of City): Issue Date: February 19, 2026 Letter of Intent: February 26, 2026 Deadline for Requests for Information: March 2, 2026 Proposal Due Date: March 12, 2026 at 2:00pm Anticipated Award Date: June 2, 2026 City Council 17 — 7 6/2/2026 0+.,_h- a �`y NOTICE INVITING PROPOSALS NOTICE IS HEREBY GIVEN that proposals will be received from qualified Contractors for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services. Responses to this Request for Proposals (RFP)will be accepted until 2:00pm on Thursday, March 12,2026. Proposals must be submitted electronically through the PlanetBids system. It is the responsibility of the proposer to ensure that any proposals submitted have been uploaded to PlanetBids prior to the proposal due date and time stated on the cover page of this RFP. In addition to the electronic submittal on PlanetBids and in order for a firm to be deemed responsive, five (5)hard copies of the proposal are required to be delivered to Santa Ana City Hall by COB on the proposal due date, March 12, 2026. All notifications, requests for information, updates and addenda will be posted on the PlanetBids page at https://www.planetbids.com/portal/portal.cfm?CompanylD=20137. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal. LETTER OF INTENT: As a courtesy to the City, all interested Contractors are encouraged to submit a Letter of Intent of their pending proposal to the noted Project Manager by the required date, as shown on the cover page of this RFP. Letters of Intent may be sent via mail or email and shall include the information below: 1. Use formal company letterhead. 2. Indication of company interest in the RFP. 3. Acknowledgement of candidate's responsibility to monitor the City's website for any amendments or modifications to the RFP. 4. Provision of correct, complete contact information. Failure to submit a Letter of Intent will not lead to disqualification of the firm. 11 i y o 'a H a Ana RFP 26-0 age AT TABLE OF CONTENTS I. INTRODUCTION /PROJECT DESCRIPTION 4 II. INSTRUCTIONS TO PROPOSERS 6 A. CITY RESPONSIBILITIES B. PROPOSER RESPONSIBILITIES C. REQUEST FOR INFORMATION OR CLARIFICATION D. ADDENDA E. LICENSES &PERMITS F. INSURANCE G. INFORMATION PACKET H. PRE-PROPOSAL MEETING I. CITY RIGHT TO REJECT J. BID PROTESTS III. SUBMITTAL REQUIREMENTS 8 A. GENERAL B. PROPOSAL CONTENTS 1. STATEMENT OF QUALIFICATIONS 2. SCOPE OF SERVICES AND SCHEDULE 3. FEE PROPOSAL 4. CERTIFICATIONS IV. PROPOSAL REVIEW (CONSULTANT SELECTION) 10 A. EVALUATION AND RATING B. SELECTION V. CONTRACT AWARD 11 A. REQUEST FOR COUNCIL ACTION B. EXECUTION OF AGREEMENT VI. IMPLEMENTATION 11 A. KICK-OFF MEETING B. NOTICE TO PROCEED VII. PUBLIC RECORDS 11 VIII. APPENDIX ATTACHMENT 1: SCOPE OF WORK ATTACHMENT 2: SAMPLE AGREEMENT ATTACHMENT 3: CERTIFICATIONS ATTACHMENT 4: CONTRACT COMPARISON FORM 11 i y o a HN a Ana RFP 26-0 age 0+.,_N_ a �`y I. INTRODUCTION /PROJECT DESCRIPTION Nature of Work: The City of Santa Ana is seeking qualified contractors to perform spill response, hazardous waste disposal, and storm drain facility maintenance services. A detailed Scope of Work is included in the Appendix of this RFP as Attachment 1. Number of Proposals and Signature: Contractor proposals and fee schedules shall be uploaded to PlanetBids as separate documents. The fee schedule shall be clearly marked"FEE SCHEDULE" and proposal shall be clearly marked "PROPOSAL". The proposal shall be signed by a company official with the power to bind the company, and submitted to the City of Santa Ana. Please be explicit in identifying the appropriate person with legal authority to bind the company. In addition to the electronic submittal on PlanetBids and in order for a firm to be deemed responsive, five 5)hard copies of the proposal are required to be delivered to Santa Ana City Hall by COB on the proposal due date, March 12, 2026. Santa Ana City Hall Drop-Off Civic Center Plaza Pi .(Works Agem Ross Annex 20 Civic Center Plaza Santa Ana,CA 92701 we(MENWR hw Enfre CNx($NTrn on _ f Pvlta� Campy LI i caFa�uav rr� m iii : so S! Pviony 1 � i�' structure �' 20 { l ro d .�\\\\ •d/Pal gri - P —9 ,{(>;��9GTf1 14 FBld !Iudure OTH ST. • +w srr will woniEl ��� �9dart)Bldg ru AOmsew 9NMMAfNtxw Erdra 49'4 i` Directions Frain a Fwm Synth &MI 5 Farr Narrh €ram 22 Fwi Exit Frew 22 Ftry Writ Exit Broadway.go South Exit Grand Ave,"""Lefl To r-S Sorah,exit Exd t i5iain St.,tttm Lett on on Broadway.turn Right en G nd Avr„turn R!_*t Broadway go snuth co I's Vela,turn heft on Main on.Santa Ana Blvd. on Sank Ana Blvd, Broadway,hrrn Right on I..turn Right on Santa Santa Ana Blvd Ann Blvd > y o V 'a H a Ana RFP 26-0 age The bid document drop box is located adjacent to the Public Works Development Services Counter in the Ross Annex. Public WorkS Agency Proposals may also be mailed to: City of Santa Ana Public Works Agency Attn: Craig Foster,NPDES Manager 20 Civic Center Plaza(M-22) Santa Ana, CA 92701 The Statement of Qualifications shall be limited to a maximum of twenty(20) double- sided pages (excluding front and back covers, section dividers and attachments such as resumes, forms). Font size shall be minimum 11-point Arial. Proposal exhibits shall be maximum 11"x 17". Proposal Evaluation and Rating The criteria for evaluating the proposals submitted is shown below: Relevant Project Experience 30% Firm/Team Experience 25% Understanding of Need 20% Cost Proposal 15% References 10% i y o 'a H a Ana RFP 26-0 age 0+.,_h- a �`y The City has established a proposal review committee to evaluate proposals based on the response to this RFP, which includes adherence to outlined directions and format, and the City evaluation criteria set forth above. A final score will be calculated for each submitted proposal and used to rank the proposers. After ranking, cost negotiations may begin with the most qualified contractor(s). Should negotiations fail or result in a price that the City does not consider fair and reasonable, negotiations will be formally terminated and the City will then undertake negotiations with the next most qualified contractor(s). Project Funding The primary funding source for these services is the City's NPDES Program budget. Special project funding sources may vary and shall comply with the funding agency's requirements. Special conditions may apply. Refer to Attachment 1 (Scope of Work) in the Appendix of this RFP. Prevailing Wages. In accordance with the California State Labor Code, prevailing wage rates apply. Copies of the prevailing rate of per diem wages are on file with the Public Works Agency and shall be made available to any interested party on request. Contractors shall submit certified payroll to the City for work performed in a timely manner. The City may withhold invoice payment until certified payroll is received. Term of Contract Agreement: The City desires to enter into Agreements with the top two (2) selected Contractors. The initial term of the Agreement is anticipated to be three (3) years, with the option to exercise two (2), one (1) year extension periods (subject to City discretion). This term is outlined in the Standard Consultant Agreement, as contained in the Appendix of this RFP as Attachment 2. II. INSTRUCTIONS TO PROPOSERS A. CITY RESPONSIBILITIES The City will provide information in its possession relevant to preparation of required information in this RFP. The City will provide only the staff assistance and documentation specifically referred to herein. B. PROPOSER RESPONSIBILITIES Point of Contact: The selected proposers will assume responsibilities for all services in its proposal. The selected proposers shall identify a sole point of contact with 11 i y o 'a H a Ana RFP 26-0 age 0+.,_h- a �`y the greatest knowledge concerning the required service operations and contractual matters, including payment of all charges resulting from the Agreement. Evidence of Financial CapacitX: Proposers may be requested to submit its most recent audited financial statement, evidencing proposer's financial capacity to fully perform the required services, including provision of equipment and personnel expenses over a ninety (90) day period. If said financial statement does not reflect full ninety(90) day operational capacity, proposer may include a letter of credit as evidence of supplemental capacity. C. REQUEST FOR INFORMATION OR CLARIFICATION All questions or requested clarifications shall be made only in writing in the Q&A section located in PlanetBids prior to the deadline for Requests for Information outlined on the cover page of this RFP. No verbal requests will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP. D. ADDENDA Any significant changes in the RFP from the date of release to the date of submittal will result in an addendum or amendment. As set forth in the Notice Inviting Proposals, notification of such addendum or amendment shall be posted on PlanetBids at https://www.planetbids.com/portal/portal.cfm?CompanvlD=20137. Addenda shall become part of the agreement documents. E. LICENSES & PERMITS The selected proposers shall be required to obtain a City of Santa Ana Business license within ten (10)business days of selection and must provide a copy to the City's project manager or designee prior to commencing any work in Santa Ana. Additionally, Proposers will be responsible for obtaining any licenses/permits required by the Scope of Work. F. INSURANCE The Selected Proposers shall provide the required evidence of insurance coverage as set forth in the Scope of Work within ten(10) business days after receipt of notice that the contract has been awarded. Failure to provide the required insurance certificates shall be cause for the annulment of the award and the forfeiture of the proposal guaranty. The City will provide the Selected Proposers with a"New Vendor Checklist", which outlines insurance requirements. G. PAYMENT INFORMATION PACKET The selected proposers shall return a completed payment information packet within ten (10)business days after the successful proposer has received notice that the contract has been awarded. 11 i y o 'a H a Ana RFP 26-0 age 0+.,_N_ a �`y H. PRE-PROPOSAL MEETING Should a pre-proposal meeting be scheduled, the date, time, and location is identified on the cover page of this RFP. The meeting will include discussion of the project scope and a question-and-answer session. It is highly recommended that the Proposer's key team members attend this meeting. Significant interpretations or clarifications will be addressed via addenda to this RFP, as described above in "Section D: Addenda." I. CITY RIGHT TO REJECT The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any minor inconsistency, informality or technical defect in the proposal. The City reserves the right to reject,replace, and approve any and all subcontractors. All subcontractors shall be identified in response to this RFP. Subcontractors shall be the responsibility of the selected proposer and the City shall assume no liability of such subcontractors. J. BID PROTESTS Proposers with concerns or rebuttal of any staff determination of non-responsiveness or non-responsibility may submit, in writing within five (5)business days, to the Project Manager, any concerns regarding the RFP process or staff determination. Such writing shall be considered by the City Manager or her designated representative, and may be acted upon within five (5) business days. If no action is taken within such time, there shall be no change to the staff determination. The exercise by the Proposer of its right to submit written concerns shall be a condition precedent to seeking judicial review of any award of a contract hereunder. III. SUBMITTAL REQUIREMENTS A. GENERAL 1. The number of Proposal Copies and signature is specified in: RFP SECTION I- INTRODUCTION/PROJECT DESCRIPTION 2. Deadline: Proposals are due to the City of Santa Ana via PlanetBids at the date and time specified in the Notice Inviting Proposals. B. PROPOSAL CONTENTS 11 i y o 'a H a Ana RFP 26-0 age 0+.,_h- a �`y The proposal format and page limitation, if any, is specified in: RFP SECTION I - INTRODUCTION/PROJECT DESCRIPTION 1. STATEMENT OF QUALIFICATIONS a. Cover Letter: Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity. b. Contract Agreement Statement: Proposals shall include a statement outlining concurrence or concerns with any and all provisions contained in the Agreement attached herein as Attachment 2 in the Appendix. c. Firm and Team Experience: Proposals shall include a profile of the filet's experience and resumes which outline the experience of the project team and subcontractors that will be providing services. At a minimum, this should include the project manager or principal agent, associates in charge when the project manager or principal agent is unavailable, key personnel, firm size, and an organization chart identifying only those who will perform work for the proposed project and the percentage of each individual's time devoted to this project. The project manager or principal agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited for an interview. d. Understanding of Need: Proposals shall include an outline which demonstrates contractor's understanding of the work. This outline should include anticipated approach, tasks necessary for successful completion, deliverables, and suggestions or special concerns that the City should be made aware of. Identify any assumptions and/or exclusions used in preparation of the scope of work and associated fee estimate. e. Relevant Project t Experience: Proposal shall include a list of relevant projects, which your firm or personnel have completed within the last 5 years, which must include substantial work with public agencies. Project information should include project description, project location, year completed, and client name and contact information. f. Cost Proposal: The evaluation team will review Fee Schedules and Attachment 4— Contract Cost Comparison Form as part of the proposal review process. The lowest overall rates for most commonly used i y o V 'a H a Ana RFP 26-01 A Fage 0+.,_N_ a �`y equipment and labor will receive the highest score. Contractors shall explicitly label prevailing wage rates. g. References: Proposal shall include a list of relevant projects/contracts with references for three (3)public entities for which Contractor has performed similar work within the past five (5)years. 2. SCOPE OF SERVICES AND SCHEDULE: Proposals shall include a Scope of Services that details contractor's experience and expertise conducting spill response, hazardous waste disposal, and stormdrain facility maintenance services, as it pertains to the Scope of Work detailed in Attachment 1 of this RFP. 3. FEE PROPOSAL: The fee proposal shall be submitted concurrently with the technical proposal, but as a separate attachment, clearly labeled as "Fee Proposal." The fee proposal shall include a list of all positions,hourly rates, equipment and material costs, and any other costs required to perform all services described in the Scope of Work detailed in Attachment 1 of this RFP. The Fee proposal shall also include all hourly rates, equipment, and material costs for any subcontractors included in the proposal. Additionally, contractors shall complete a CONTRACT COMPARISON FORM, attached as Appendix Attachment 4 to this RFP, and submit it to the City as part of the fee proposal in PlanetBids. 4. CERTIFICATIONS: The following forms shall be signed and included as part of the proposal submittal package: • Attachment 3-1: Non-Collusion Affidavit • Attachment 3-2: Non-Lobbying Certification • Attachment 3-3: Non-Discrimination Certification IV. PROPOSAL REVIEW (CONSULTANT SELECTION) A. EVALUATION AND RATING The criteria for evaluating the proposals are specified in: RFP SECTION I- INTRODUCTION/PROJECT DESCRIPTION. B. SELECTION The selection committee will be comprised of at least(3) City staff. The committee may interview the top-ranking proposers. The City will recommend award of contracts to the proposers who will provide the best value and expertise to the City. The City reserves the 11 i y o 'a H a Ana RFP 26-0 age a I�-rtn right to begin negotiations and enter into a contract without interview or further discussions. V. CONTRACT AWARD A. REQUEST FOR COUNCIL ACTION Following evaluation and rating by the proposal review committee, the Project Manager will recommend awarding contracts to the two top-ranking proposers that will provide the best value and expertise to the City. B. EXECUTION OF AGREEMENT The Scope of Services and Fees submitted in the proposal will be the basis of any negotiation of final terms, which will lead to a completed agreement ready for execution based on the standard Agreement attached herein as Attachment 2 in the Appendix. VI. IMPLEMENTATION A. KICK-OFF MEETING A kick-off meeting may be held after award of contracts. Contractors and their team will meet with City of Santa Ana staff to conduct introductions, discuss scope of services, and implementation processes. B. NOTICE TO PROCEED Prior to issuance of a formal Notice to Proceed (NTP), Consultants shall provide all required bonds, insurance documents, and contents of the Information Packet for review and approval by the City. VII. PUBLIC RECORDS All data, documents and other products used, developed, or produced during response preparation of this RFP will become property of the City. All responses to this RFP shall become property of the City. Proposer information identified as proprietary information be maintained confidential, to the extent allowed under the California Public Records Act. Proposals will become public record after award of contract. Proposer information identified as proprietary information shall be maintained confidential, to the extent allowed under the California Public Records Act. 11 i y o 'a H a Ana RFP 26-0 age Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS SPILL RESPONSE, HAZARDOUS WASTE DISPOSAL, AND STORM DRAIN FACILITY MAINTENANCE SERVICES RFP NO. 26-018 INTRODUCTION/BACKGROUND The City of Santa Ana is 27.2 square miles and is located in central Orange County, California. Santa Ana is the most densely populated city in the county, with a total population of 338,247 and approximately 12,435 people per square mile. Santa Ana sits within three major watersheds: the Newport Bay watershed, the Santa Ana River watershed, and the Anaheim Bay/Huntington Harbour watershed. The City of Santa Ana is a co-permittee under the North Orange County Municipal Separate Storm Sewer System (MS4) Permit (Order No. R8-2009-0030, as amended by Order No. R8-2010- 0062). The Permit presents a series of technical, legal, and regulatory challenges to the City and as a result, the City has established a rigorous National Pollutant Discharge Elimination System (NPDES) compliance program. The Permit requires the City to reduce pollutants discharged in urban runoff to the "Maximum Extent Practicable". In order to comply with the Permit, the City is required to clean and maintain its MS4 and treatment control Best Management Practices (BMPs), respond to and eliminate illegal discharges and illicit connections, and conduct cleanup of pollutants that could potentially impact the MS4. The City's stormdrain system includes, but is not limited to: • Approximately 1,650 catch basins, most of which have been retrofitted with Connector Pipe Screen (CPS) or Auto-Retractable Screens (ARS) • 215 culverts • 20 open channels • Stormwater lift stations • Treatment control BMPs, such as: ■ Continuous Deflective Separation(CDS) Unit ■ Bioretention Basins ■ BioswalesNegetated Swales i y o an a Ana RFP 26-0 Page - ■ Pervious Pavement ■ Drywells ■ Proprietary Biotreatment Devices ■ Underground Infiltration Systems ■ Underground Detention Systems ■ Cartridge Media Filters ■ Infiltration Basins/Trenches ■ Catch Basin Filter Inserts The City desires to retain Contractors to perform spill response, hazardous waste disposal, and stormdrain facility maintenance services to assist with NPDES Permit compliance,maintain water quality standards, and prevent flooding. Professional services Agreements will be entered into with the selected Contractors and the selected Contractors will be requested to perform these services on an as-needed basis under the direction of the Public Works Agency. All work shall be done in accordance with the most recently adopted North Orange County MS4 Permit and any other applicable local, state, and federal laws. The selected Contractors shall utilize in-house staff and/or subcontractors to complete assignments to meet the City's standards.For specialized work,for which the selected Contractors require a subcontractor, the selected Contractors shall serve as an administrative liaison between the City and the subcontractors. Mark-ups for subcontractor work shall not exceed ten percent (10%). The selected Contractors and their Subcontractor(s) must have the expertise, experience, and demonstrated resources available to perform the work described in the Scope of Services below. The City desires to enter into Agreements with the top two (2) selected Contractors. The initial term of the Agreement is anticipated to be three (3) years, with the option to exercise two (2), one-year extension periods (subject to City discretion). The annual contract capacity for each Agreement is estimated to be five hundred thousand dollars ($500,000), subject to modifications by the City.Actual expenditures each year will vary at the City's discretion and will be dependent on funding availability. The City does not guarantee minimum annual expenditures under these Agreements. A. SCOPE OF SERVICES Work under this Agreement may include, but is not limited to, the following tasks below: 1) Spill Response Contractors shall be capable of performing the following tasks: 11 i y o 'a H a Ana RFP 26-0 Page - a. Deploy all necessary personnel, equipment, and materials to respond to and recover pollutant discharges from the public right-of-way(i.e. sidewalk, curb & gutter, etc.) City stormdrain system, and flood control channel system. Discharges may consist of,but are not limited to: hydrocarbons, inorganic compounds, organic compounds, volatile compounds, biowaste, hazardous materials/waste, sewage, wastewater, sediment, and trash/debris. Contractors shall respond to spill response requests via phone within 1-hour of initial request. b. Deploy containment at various points along the projected travel path of the discharge to protect nearby stormdrain facilities from contamination. The City will provide a description of the site and discharge to the best of their ability during the initial request. c. Set-up traffic control per WATCH handbook or at the direction of City staff to safely perform spill response services. d. Conduct confined space entry and video camera inspection of stormdrain facilities. e. Perform pressure washing of the contaminated area, including stormdrain facilities, to the satisfaction of the City. All wastewater generated as a result of pressure washing activities shall be recovered and not allowed to discharge into the City's stormdrain system. £ Take discharge samples for laboratory analysis and provide results to the City. g. Manifest the waste lawfully and efficiently to the satisfaction of the California Department of Toxic Substances Control (DTSC), the United States Department of Transportation, the Environmental Protection Agency, the EPA-permitted disposal facilities receiving the waste, and any other relevant regulatory agencies. h. Provide storage, transport, and proper legal disposal of the recovered material(s). i. Utilize appropriate personal protective equipment (PPE) when performing spill response services required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies. j. Provide an incident report with before and after pictures within 1-week of performing spill response services. k. Install temporary Best Management Practices (BMPs) to control sediment, including but not limited to: silt fence, straw wattle, gravel bag berms, or stockpile protection. All BMPs shall be installed in accordance with California Stormwater Quality Association (CASQA) BMP fact sheets. 11 i y o a HN a Ana RFP 26-0 Page - 1. Any other work required to safely, effectively, and lawfully perform spill response services. 2) Hazardous Waste Disposal Contractors shall be capable of performing the following tasks: a. Perform routine pickup and removal of hazardous waste from the public right-of-way and City Yard (215 S Center St). Types of hazardous waste may include, but are not limited to: hydrocarbons, inorganic compounds, organic compounds, volatile compounds, pesticides, biowaste, medical waste, e-waste, wastewater,batteries, soiled clothing, propane and gasoline tanks, and trash/debris. b. Document the location,type of hazardous waste removed,and send photos to City staff. Provide a quarterly report of all waste removed from the City Yard, including quantities, types of waste, etc. c. Provide storage, transport, and proper legal disposal of recovered hazardous waste. d. Manifest the waste lawfully and efficiently to the satisfaction of the California Department of Toxic Substances Control (DTSC), the United States Department of Transportation, the Environmental Protection Agency, the EPA-permitted disposal facilities receiving the waste, and any other relevant regulatory agencies. e. Utilize appropriate personal protective equipment (PPE) when performing hazardous waste disposal services required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies. £ Any other work required to safely, effectively, and lawfully perform hazardous waste disposal services. 3) Stormdrain Facility Maintenance and Cleaning Contractors shall be capable of performing the following tasks: a. Deploy all necessary personnel, equipment, and materials to thoroughly vacuum clean and remove trash/debris, vegetation, sediment, and encampments from the City's stormdrain system. Contractors shall have proper equipment, PPE, traffic control, and training to perform confined space entry. Additionally, Contractors must have access to and be capable of operating a vacuum truck and hydro fetter to perform stormdrain facility maintenance and cleaning services. 11 i y o a RN a Ana RFP 26-01 A Page - b. Perform thorough inspection and cleaning of all City catch basins throughout the City, including all trash capture device screens installed within City catch basins. c. Perform thorough inspection and cleaning of all culverts and open channels throughout the City. d. Perform thorough inspection and cleaning of all treatment control BMPs throughout the City. Contractors shall be familiar with the proper operations and maintenance procedures of various treatment control BMPs including, but not limited to: • Continuous Deflective Separation(CDS) Units • Bioretention Basins • Bioswales/Vegetated Swales • Pervious Pavement • Drywells • Proprietary Biotreatment Devices (i.e. Filterra or Modular Wetlands) • Underground Infiltration Systems • Underground Detention Systems • Cartridge Media Filters • Infiltration Basins/Trenches • Catch Basin Filter Inserts Contractors shall be capable of performing landscape and irrigation system maintenance/repair for BMPs that include vegetation. e. Report stormdrain infrastructure data to the City when conducting inspections and/or cleaning, including but not limited to: • Date of inspection/cleaning • Location • Dimensions/measurements of stormdrain facilities • Asset identification number • Trash capture device type and condition • Damage (face plate,protection bar, manhole, interior, inlet/outlet pipes) • Obstructions or vegetation growing • Condition of"No Dumping" stencil • Volume of trash, debris, and sediment removed during cleaning • Inlet/outlet pipe diameter and material £ Stencil"No Dumping Drains to Ocean" on the top of catch basin inlets. i y o an a Ana RFP 26-0 Page - g. Install and/or repair trash capture devices in Municipal catch basins, including but not limited to: • Connector Pipe Screen (CPS) units • Auto-Retractable Screen (ARS) units • Other devices listed on the State Water Resources Control Board Certified Full Capture List of Trash Treatment Control Devices: https://www.waterboards.ca.gov/water issues/12rograms/storrnwater/docs/ trash_implementation/certified_fcsdevicelist 16Feb2021.pdf h. Provide on-call operations, maintenance, and repair services for the City's stormwater lift stations, including but not limited to: • Monitoring storm events and performing inspections to verify lift stations are operational and ready to pump stormwater • Vacuum cleaning lift station wet-well, stormdrain lines, and catch basin inlets as-needed • Responding to and resolving urgent issues with the lift station 24-hours a day, 7-days a week • Conducting electrical and mechanical repairs or troubleshooting as-needed Contractors shall respond to lift station issues via phone within 1-hr of initial request. i. Procure and install steel barriers to prevent trespassing into stormdrain facilities. At a minimum, steel barriers shall: • Prohibit access by the public into stormdrain facilities • Have a tamper-proof locking mechanism • Be capable of opening freely during storm conditions or debris blockage • Be made of material strong enough to withstand potential vandalism The City will provide barrier design details for contractors to procure and install. j. Utilize appropriate personal protective equipment (PPE) when performing stormdrain facility maintenance and cleaning services as required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies. k. Contractor shall ensure all employees have adequate confined space entry training and equipment, when required, while providing Storm Drain Facility Maintenance Services. 11 i y o a HN a Ana RFP 26-Of A Page - 1. Any other work required to safely, effectively, and lawfully perform stormdrain facility maintenance and cleaning services. 4) Stormdrain System Weed Abatement Contractors shall be capable of performing the following tasks: a. Removal and disposal of weeds, wild grass, plants, trees, or other vegetation located within or adjacent to stormwater conveyance channels, stormdrain easements, or other locations as directed by the City. • All vegetation shall be cut or mowed to a height of not more than two (2) inches above the ground. All vegetation cut or mowed shall be removed from the site. • Trees with low hanging branches shall be trimmed to allow 7 feet of vertical clearance, as needed. • Trees, hedges, bushes and/or vines shall be trimmed back to property line as to not obstruct the public right of way, as needed b. Contractor shall have the physical and technical ability, and sufficient staff to provide weed control spraying as required by City. Weed spraying shall be performed in accordance with all applicable State, Federal, and local regulations and laws. The City will provide a list of approved herbicides for use. Contractor shall not apply any herbicides without prior direction from the City. c. Utilize appropriate personal protective equipment (PPE) when performing weed abatement services as required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies. d. Set-up traffic control per WATCH handbook or at the direction of City staff to safely perform spill response services. e. Remove from the work site and properly dispose of all spent materials, hazardous materials, debris, and the like on a daily basis. Do NOT accumulate waste materials unless the Projects Manager allows otherwise. f. Minimize contamination from materials, wastes, spills, or residues at the jobsite to street, drainage facilities, or adjoining property by wind or runoff. g. Any other work required to safely, effectively, and lawfully perform weed abatement services. 5) City Yard Maintenance Services Contractors shall be capable of performing the following tasks: 11 i y o a HN a Ana RFP 26-0 Page - a. Contractor shall assist the City in maintaining the overall cleanliness and adequate function of underground facilities at the City of Santa Ana Corporate Yard ("City Yard"), located at 215 S Center Street, Santa Ana, CA 92703 b. Contractor shall conduct routine inspection, cleaning,maintenance, and repair services at various areas and facilities throughout the City Yard including,but not limited to: • Sanitary sewer clarifier systems and pumps; • Stormdrain system and pumps; • Street sweeper washout areas; • Oil/water separators; • Car wash areas; • Dumpster areas; • Material storage areas; • Parking areas; • Any other areas or facilities identified by the City c. Methods to provide City Yard Maintenance Services shall include, but are not limited to: • Pressure washing; • Hand-wiping/scrubbing surfaces and equipment; • Use of a vacuum truck; • Sweeping; • Shoveling; • Use of proper equipment or tools when making repairs; • Other methods suggested by Contractor and approved by the City. d. Contractor shall adhere to the City Yard Maintenance Services schedule provided by the City. Each area or facility shall be inspected, cleaned, maintained, and/or repaired at the frequency requested by the City. e. Contractor shall manifest, transport, and dispose of all waste and wastewater generated from providing City Yard Maintenance Services to the satisfaction of the California Department of Toxic Substance Control(DTSC), the United States Department of Transportation(DOT), the United States Environmental Protection Agency(USEPA), the permitted disposal facilities receiving the waste or wastewater, and any other applicable Federal, State, or local regulations. f. Contractor shall ensure all employees are supplied with and use adequate Personal Protective Equipment (PPE) while providing City Yard Maintenance Services as required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies. 11 i y o a HN a Ana RFP 26-01 A Page - g. Contractor shall ensure all employees have adequate confined space entry training and equipment, when required, while providing City Yard Maintenance Services. h. Contractor shall establish a safe perimeter to ensure the public and/or City Staff are not impacted while providing City Yard Maintenance Services. i. Contractor shall immediately notify the City if any urgent issues are discovered while conducting City Yard Maintenance Services. j. Contractor shall implement Best Management Practices (BMPs) to ensure no wastewater or pollutants are discharged into the City's stormdrain system and there are no negative environmental impacts associated with City Yard Maintenance Services. Contractor shall immediately notify the City in the event any wastewater or pollutants are discharged into the City's stormdrain system. k. Contractor shall immediately notify the City if any urgent issues are discovered while conducting City Yard Maintenance Services. 1. Any other work required to safely, effectively, and lawfully perform City Yard Maintenance Services. 6) Flood Control Assistance Contractors shall be capable of performing the following tasks: a. Mobilize to flooded areas and/or historic problem areas under the direction of the City. Contractors shall respond to flooding issues via phone within 1-hour of initial request. b. Deploy all necessary personnel, equipment, and materials to assist with flood control and flooding complaints. The personnel and equipment deployed must have the ability to remove excess water from the public right-of-way and dislodge materials blocking storm flows. Contractors shall have proper equipment, PPE, traffic control, and training to perform confined space entry. Additionally, Contractors must have access to and be capable of operating a vacuum truck and hydro fetter to perform flood control assistance services. c. Open ARS units and stormdrain manhole covers to facilitate faster drainage of flooded areas. d. Remove all trash/debris, sediment, and vegetation from ARS units and stormdrain facilities to facilitate faster drainage of flooded areas. 11 r y o a HN a Ana RFP 26-01 A Page - e. Provide asset ID number and photos of flooded stormdrain facilities that were responded to within 7-days of the City's request. f. Set-up traffic control per WATCH handbook or at the direction of City staff to safely perform flood control assistance services. g. Utilize appropriate personal protective equipment (PPE) when performing flood control assistance services as required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies. h. Contractor shall ensure all employees have adequate confined space entry training and equipment, when required, while providing Storm Drain Facility Maintenance Services. i. Any other work required to safely, effectively, and lawfully perform flood control assistance services. B. OTHER REQUIREMENTS The City utilizes mobile platforms to document service requests and work orders. Contractors must download and utilize Citvworks and Civita to complete work orders and service requests pertaining to this Scope of Work. City staff will provide basic training to contractors. Contractors shall have tablets and/or mobile phones to utilize in the field when completing all service requests and work orders, unless otherwise stated by the City. Contractors shall adhere to all requirements of the City's MS4 NPDES Permit while performing services under this contract. Contractors shall immediately notify the City should they become aware of any activities or events that may be deemed non-compliant. C. CITY RESPONSIBILITIES The City will provide information in its possession relevant to the completion of the tasks outlined in this RFP. In general,this includes,but is not limited to: • Furnish scope of work and provide general direction as-needed to complete tasks • Furnish documents, data, maps, or other information relevant to the Scope of Services • Provide access to stormdrain facilities • Facilitate meeting space and coordination at City facilities D. PREVAILING WAGES These Agreements are subject to compliance, monitoring and enforcement by the State of California Department of Industrial Relations. Contractors are required to inform themselves 11 i y o a HN a Ana RFP 26-0 PalgleAll-Av fully of the conditions relating to labor under which the work will be performed. In accordance with the California State Labor Code,prevailing wage rates apply per the following link: http://www.dir.ca.gov/public-works/publicworks.html Contractors shall provide certified payroll to the City upon invoicing. The City may not process invoices for payment until receipt of certified payroll. E. LICENSE REQUIREMENTS The selected Contractors shall at a minimum have a valid Class A General Engineering Contractors' License. The Contractors shall list and provide all required City, County, State and Federal ID Numbers/Licenses/Permits related to this Contract, including but not limited to: • EPA Identification Number • EPA Acknowledgement of Notification of Hazardous Waste Activity • Hazardous Material Transportation License • Hazardous Substances Removal & Remedial Actions Certification • California Contractors State License with "HAZ" Designation • California DMV License with"H"Designation F. SPECIAL REQUIREMENTS ADDITIONAL WORK: Upon request by the City, Contractors shall submit supplemental proposals for Additional Work not included in the Scope of Work of this Agreement. Contractors must obtain written approval prior to commencing any Additional Work. USE OF SUBCONTRACTORS: Subcontractors may be utilized for specialized work included in the Scope of Services (i.e. landscape and irrigation system maintenance/repair, pump system electrical and mechanical maintenance/repair, herbicide application, or others.). Contractors and their Subcontractor(s) must demonstrate adequate experience performing all services listed in the Scope of Services for public agencies. All proposed subcontractors shall be included in the Proposal and Fee Proposal submitted by Contractors. Mark-ups for subcontractor work shall not exceed ten percent(10%). OTHER TERMS AND CONDITIONS: 1. All work shall be implemented in compliance with City of Santa Ana policies, as well as i y o a HN a Ana RFP 26-0 Page - Prevailing Wage law and applicable State and Federal Requirements. 2. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 3. All reports,proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and fee proposals. 4. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 5. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting Contractors must have established affirmative action programs approvable by the City. During the RFP stage, all Contractors will need to complete a "Certification of Non-Discrimination by Contractors"for each firm on their team. 11 i y o a HN a Ana RFP 26-01 A Page - Appendix ATTACHMENT 2 SAMPLE AGREEMENT CONSULTANT AGREEMENT CITY OF SANTA ANTA THIS AGREEMENT is made and entered into this day of , 2026 by and between , ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On , 2026, the City issued Request for Proposal No. 26-018, by which it sought a consultant to provide spill response, hazardous waste disposal, and storm drain facility maintenance services. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 26-018. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on-call basis, and at the City's sole discretion, Consultant shall perform the services described in the scope of work that was included in RFP No. 26-018, which is attached as Exhibit A, and as more specifically delineated in Consultant's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services under this Agreement, the rates and charges identified in Exhibit C — Fee Schedule. The total annual sum to be expended under the term of this Agreement, including any extension periods, shall not exceed $ b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of lull ty of anta Ana RFP 26-018 Page - performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for two, one-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on"public works" and"maintenance"projects. If the services being performed are part of an applicable "public works" or"maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONSULTANT Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents&Data.Consultant makes no such representation and warranty in regard to Documents lull ty of anta Ana RFP 26-018 Page - &Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of$1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall(a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b)be primary with respect to insurance or self-insurance programs maintained by the City; and(c) contain standard separation of insureds provisions. b. Business automobile liability insurance,or equivalent form,with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non-owned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability(errors and omissions)insurance,with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. C. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled lull ty of anta Ana RFP 26-018 Page - or reduced in coverage or changed in any other material aspect, by Consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for,the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents,employees,Consultants, special counsel,and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages,just compensation,restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent,trademark, or copyright contained in the work- product or documents provided by Consultant to the City pursuant to this Agreement. lull ty of anta Ana RFP 26-018 Page - 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza(M-30) lull ty of anta Ana RFP 26-A Page - P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: (714) 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written,between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements,orally or otherwise,have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 16. WAIVER lull ty of anta Ana RFP 26-018 Page - No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty(30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed,relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion,termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and lull ty of anta Ana RFP 26-018 Page - exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Clerk of the Council City Manager APPROVED AS TO FORM CONSULTANT City Attorney By: Name: Title: RECOMMENDED FOR APPROVAL Executive Director Public Works Agency lull ty of anta Ana RFP 26-018 Page - Appendix ATTACHMENT 3-1: NON-COLLUSION AFFIDAVIT CERTIFICATIONS NON-COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non-collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Non-collusion Affidavit. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California County of Subscribed and sworn to (or affirmed)before me on this day of , 20 ,by ,proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. Notary Public Signature Notary Public Seal y o anta Ana RFP 26-01 A Page - Appendix ATTACHMENT 3-2: NON-LOBBYING CERTIFICATION CERTIFICATIONS The prospective participant certifies, by signing and submitting this bid or proposal,to the best of his or her knowledge and belief,that: 1. No federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant,the making of any federal loan,the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant,loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan,loan or cooperative agreement,the undersigned shall complete and submit a"Disclosure of Lobbying Activities". This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts,which exceed$100,000 and that all such sub recipients shall certify and disclose accordingly. Firm Signed and Printed Name: Title Date y o anta Ana RFP 26-01 A Page - Appendix ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION CERTIFICATIONS The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;rates of pay or other forms of compensation; and selection for training,including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment,notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,regulations, or order of the Secretary of Labor, or as otherwise provided by law. 7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted lu y o anta Ana RFP 26-0 Page - by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub-consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: Firm: Date: i y o an a Ana RFP 26-01 A Page - Appendix ATTACHMENT 4 CONTRACT COMPARISON FORM RFP NO. 26-018 SPILL RESPONSE, HAZARDOUS WASTE DISPOSAL, AND STORM DRAIN FACILITY MAINTENANCE SERVICES Proposers shall complete this form and include it as part of the fee proposal. This form will be used for fee comparison purposes and cost proposal scoring. LABOR RATES OF CONTRACTOR PERSONNEL&EQUIPMENT RATES: Hourly Rates Classification Straight Time Over-Time Premium Time Project Manager Supervisor Lead Technician Equipment Operator Technician Stake Bed Truck w/Liftgate Vactor/letter Combo Truck Catch Basin Cleaning Truck or Trailer w/Vacuum and Pressure Washer All personnel shall have a minimum of 40 hours HAZ-WOPER training as specified by 29 CFR 1910-120. NOTES: Rates above should include prevailing wage. If truck rate includes operator,please note that. Straight Time: Monday through Friday,from 7:00 am to 4:00 pm. Overtime: Monday through Friday, before 7:00 am and after 4:00 pm, and all day Saturday. Premium Time: Sundays, City Holidays, and after 12 hours of work. City of Santa Ana RFP 26-018 Page A4-1 EXHIBIT 2 AGREEMENT TO PROVIDE SPILL RESPONSE, HAZARDOUS WASTE DISPOSAL, AND STORM DRAIN FACILITY MAINTENANCE SERVICES THIS AGREEMENT is made and entered into this 2nd day of June, 2026 by and between Ocean Blue Environmental Services, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. On February 19, 2026, the City issued Request for Proposal No. 26-018, by which it sought qualified contractors to provide spill response, hazardous waste disposal, and storm drain facility maintenance services for the City's Public Works Agency. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 26-018. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform the services described in the scope of work that was included in RFP No. 26-018, which is attached as Exhibit A and incorporated in full. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services provided under RFP No. 26-018,the rates and charges identified in Exhibit B. The total amount to be expended under this Agreement shall not exceed $550,000 annually, including any extension periods, and shall not exceed $2,750,000 in the aggregate, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. City Council 17 Page 1 o 43 6/2/2026 f 8 3. TERM This Agreement shall commence on the date first written above and terminate on June 1, 2027, unless terminated earlier in accordance with Section 17,below. The term of this Agreement may be extended for four (4) additional one-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on"public works" and"maintenance"projects. If the services being performed are part of an applicable "public works" or"maintenance"project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents&Data. Contractor makes no such representation and warranty in regard to Documents &Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. City Council Page 2 o f 8 17 44 6/2/2026 7. INSURANCE Insurance requirements are attached hereto as Exhibit C and incorporated by reference. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages,just compensation,restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, City Council Page 3 o f 8 17 45 6/2/2026 documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a) has been disclosed in publicly available sources; (b)is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this (Contract, Agreement, or Grant). The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the City Council Page 4 o f 8 17 46 6/2/2026 provisions of this paragraph will be a material breach of this Agreement. e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: (714) 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-21) P.O. Box 1988 Santa Ana, CA 92702 To Contractor: Ocean Blue Environmental Services, Inc. Attn: Justin Lee 925 West Esther St Long Beach, CA 90813 Fax: (562) 624-4127 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24)hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT City Council 17 Page 5 o 47 6/2/2026 f 8 This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or written,between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations,inducements,promises or agreements,orally or otherwise,have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty(30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION City Council 17 Page 6 o 48 6/2/2026 f 8 Contractor shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization,promotion, termination or other employment related activities or in connection with any activities under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures on following page] City Council Page 7 o f 8 17 49 6/2/2026 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA JENNIFER L. HALL ALVARO NUNEZ City Clerk City Manager APPROVED AS TO FORM CONTRACTOR SONIA R. CARVALHO City Attorney By: LENELLESEN Name: JUSTIN LEE Assistant City Attorney Title: PRESIDENT RECOMMENDED FOR APPROVAL Digitally signed by Rodolfo Rosas Rodolfo Rosa DN:<o=Rodolfo Rosas.email=rrosas@san[a- org,c=US Date:2026,05,1816:20:57-07 0' RODOLFO ROSAS, P.E. Acting Executive Director Public Works Agency City Council 17 Page 8 o 50 6/2/2026 f 8 EXHIBIT A Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS SPILL RESPONSE, HAZARDOUS WASTE DISPOSAL, AND STORM DRAIN FACILITY MAINTENANCE SERVICES RFP NO. 26-018 INTRODUCTION/BACKGROUND The City of Santa Ana is 27.2 square miles and is located in central Orange County, California. Santa Ana is the most densely populated city in the county, with a total population of 338,247 and approximately 12,435 people per square mile. Santa Ana sits within three major watersheds: the Newport Bay watershed, the Santa Ana River watershed, and the Anaheim Bay/Huntington Harbour watershed. The City of Santa Ana is a co-permittee under the North Orange County Municipal Separate Storm Sewer System (MS4) Permit (Order No. R8-2009-0030, as amended by Order No. R8-2010- 0062). The Permit presents a series of technical, legal, and regulatory challenges to the City and as a result, the City has established a rigorous National Pollutant Discharge Elimination System (NPDES) compliance program. The Permit requires the City to reduce pollutants discharged in urban runoff to the "Maximum Extent Practicable". In order to comply with the Permit,the City is required to clean and maintain its MS4 and treatment control Best Management Practices (BMPs), respond to and eliminate illegal discharges and illicit connections, and conduct cleanup of pollutants that could potentially impact the MS4. The City's stormdrain system includes, but is not limited to: • Approximately 1,650 catch basins, most of which have been retrofitted with Connector Pipe Screen (CPS) or Auto-Retractable Screens (ARS) • 215 culverts • 20 open channels • Stormwater lift stations • Treatment control BMPs, such as: ■ Continuous Deflective Separation (CDS) Unit ■ Bioretention Basins ■ Bioswales/Vegetated Swales 1 y o an a Ana RFP 26-01 A Page - ■ Pervious Pavement ■ Drywells ■ Proprietary Biotreatment Devices ■ Underground Infiltration Systems ■ Underground Detention Systems ■ Cartridge Media Filters ■ Infiltration Basins/Trenches ■ Catch Basin Filter Inserts The City desires to retain Contractors to perform spill response, hazardous waste disposal, and stormdrain facility maintenance services to assist with NPDES Permit compliance,maintain water quality standards, and prevent flooding. Professional services Agreements will be entered into with the selected Contractors and the selected Contractors will be requested to perform these services on an as-needed basis under the direction of the Public Works Agency. All work shall be done in accordance with the most recently adopted North Orange County MS4 Permit and any other applicable local, state, and federal laws. The selected Contractors shall utilize in-house staff and/or subcontractors to complete assignments to meet the City's standards.For specialized work,for which the selected Contractors require a subcontractor, the selected Contractors shall serve as an administrative liaison between the City and the subcontractors. Mark-ups for subcontractor work shall not exceed ten percent (10%). The selected Contractors and their Subcontractor(s) must have the expertise, experience, and demonstrated resources available to perform the work described in the Scope of Services below. The City desires to enter into Agreements with the top two (2) selected Contractors. The initial term of the Agreement is anticipated to be three (3) years, with the option to exercise two (2), one-year extension periods (subject to City discretion). The annual contract capacity for each Agreement is estimated to be five hundred thousand dollars (S500,000), subject to modifications by the City.Actual expenditures each year will vary at the City's discretion and will be dependent on funding availability. The City does not guarantee minimum annual expenditures under these Agreements. A. SCOPE OF SERVICES Work under this Agreement may include, but is not limited to, the following tasks below: 1) Spill Response Contractors shall be capable of performing the following tasks: 11 i y o AN Ana RFP 26-01 A Page - a. Deploy all necessary personnel, equipment, and materials to respond to and recover pollutant discharges from the public right-of-way(i.e. sidewalk, curb & gutter, etc.) City stormdrain system, and flood control channel system. Discharges may consist of,but are not limited to: hydrocarbons, inorganic compounds, organic compounds, volatile compounds, biowaste,hazardous materials/waste, sewage, wastewater, sediment, and trash/debris. Contractors shall respond to spill response requests via phone within 1-hour of initial request. b. Deploy containment at various points along the projected travel path of the discharge to protect nearby stormdrain facilities from contamination. The City will provide a description of the site and discharge to the best of their ability during the initial request. c. Set-up traffic control per WATCH handbook or at the direction of City staff to safely perform spill response services. d. Conduct confined space entry and video camera inspection of stormdrain facilities. e. Perform pressure washing of the contaminated area, including stormdrain facilities, to the satisfaction of the City. All wastewater generated as a result of pressure washing activities shall be recovered and not allowed to discharge into the City's stormdrain system. £ Take discharge samples for laboratory analysis and provide results to the City. g. Manifest the waste lawfully and efficiently to the satisfaction of the California Department of Toxic Substances Control (DTSC), the United States Department of Transportation, the Environmental Protection Agency, the EPA-permitted disposal facilities receiving the waste, and any other relevant regulatory agencies. h. Provide storage, transport, and proper legal disposal of the recovered material(s). i. Utilize appropriate personal protective equipment (PPE) when performing spill response services required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies. j. Provide an incident report with before and after pictures within 1-week of performing spill response services. k. Install temporary Best Management Practices (BMPs) to control sediment, including but not limited to: silt fence, straw wattle, gravel bag berms, or stockpile protection. All BMPs shall be installed in accordance with California Stormwater Quality Association (CASQA) BMP fact sheets. i y o an a Ana RFP 26-0 Page - 1. Any other work required to safely, effectively, and lawfully perform spill response services. 2) Hazardous Waste Disposal Contractors shall be capable of performing the following tasks: a. Perform routine pickup and removal of hazardous waste from the public right-of-way and City Yard (215 S Center St). Types of hazardous waste may include, but are not limited to: hydrocarbons, inorganic compounds, organic compounds, volatile compounds, pesticides, biowaste, medical waste, e-waste, wastewater,batteries, soiled clothing, propane and gasoline tanks, and trash/debris. b. Document the location,type of hazardous waste removed, and send photos to City staff. Provide a quarterly report of all waste removed from the City Yard, including quantities, types of waste, etc. c. Provide storage, transport, and proper legal disposal of recovered hazardous waste. d. Manifest the waste lawfully and efficiently to the satisfaction of the California Department of Toxic Substances Control (DTSC), the United States Department of Transportation, the Environmental Protection Agency, the EPA-permitted disposal facilities receiving the waste, and any other relevant regulatory agencies. e. Utilize appropriate personal protective equipment (PPE) when performing hazardous waste disposal services required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies. f. Any other work required to safely, effectively, and lawfully perform hazardous waste disposal services. 3) Stormdrain Facility Maintenance and Cleaning Contractors shall be capable of performing the following tasks: a. Deploy all necessary personnel, equipment, and materials to thoroughly vacuum clean and remove trash/debris, vegetation, sediment, and encampments from the City's stormdrain system. Contractors shall have proper equipment, PPE, traffic control, and training to perform confined space entry. Additionally, Contractors must have access to and be capable of operating a vacuum truck and hydro fetter to perform stormdrain facility maintenance and cleaning services. 1 y o an a Ana RFP 26-0 Page - b. Perform thorough inspection and cleaning of all City catch basins throughout the City, including all trash capture device screens installed within City catch basins. c. Perform thorough inspection and cleaning of all culverts and open channels throughout the City. d. Perform thorough inspection and cleaning of all treatment control BMPs throughout the City. Contractors shall be familiar with the proper operations and maintenance procedures of various treatment control BMPs including, but not limited to: • Continuous Deflective Separation (CDS) Units • Bioretention Basins • Bioswales/Vegetated Swales • Pervious Pavement • Drywells • Proprietary Biotreatment Devices (i.e. Filterra or Modular Wetlands) • Underground Infiltration Systems • Underground Detention Systems • Cartridge Media Filters • Infiltration Basins/Trenches • Catch Basin Filter Inserts Contractors shall be capable of performing landscape and irrigation system maintenance/repair for BMPs that include vegetation. e. Report stormdrain infrastructure data to the City when conducting inspections and/or cleaning, including but not limited to: • Date of inspection/cleaning • Location • Dimensions/measurements of stormdrain facilities • Asset identification number • Trash capture device type and condition • Damage (face plate,protection bar, manhole, interior, inlet/outlet pipes) • Obstructions or vegetation growing • Condition of"No Dumping" stencil • Volume of trash, debris, and sediment removed during cleaning • Inlet/outlet pipe diameter and material f. Stencil "No Dumping Drains to Ocean" on the top of catch basin inlets. 1 y o an a Ana RFP 26-01 A Page - g. Install and/or repair trash capture devices in Municipal catch basins, including but not limited to: • Connector Pipe Screen (CPS)units • Auto-Retractable Screen (ARS) units • Other devices listed on the State Water Resources Control Board Certified Full Capture List of Trash Treatment Control Devices: htlps://www.waterboards.ca.gov/water issues/12rograms/stormwater/docs/ trash_imp lementation/certified fcsdevicelist 16Feb2021.pdf h. Provide on-call operations, maintenance, and repair services for the City's stormwater lift stations, including but not limited to: • Monitoring storm events and performing inspections to verify lift stations are operational and ready to pump stormwater • Vacuum cleaning lift station wet-well, stormdrain lines, and catch basin inlets as-needed • Responding to and resolving urgent issues with the lift station 24-hours a day, 7-days a week • Conducting electrical and mechanical repairs or troubleshooting as-needed Contractors shall respond to lift station issues via phone within 1-hr of initial request. i. Procure and install steel barriers to prevent trespassing into stormdrain facilities. At a minimum, steel barriers shall: • Prohibit access by the public into stormdrain facilities • Have a tamper-proof locking mechanism • Be capable of opening freely during storm conditions or debris blockage • Be made of material strong enough to withstand potential vandalism The City will provide barrier design details for contractors to procure and install. j. Utilize appropriate personal protective equipment (PPE) when performing stormdrain facility maintenance and cleaning services as required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies. k. Contractor shall ensure all employees have adequate confined space entry training and equipment, when required, while providing Storm Drain Facility Maintenance Services. i y o an a Ana RFP 26-0 Page - 1. Any other work required to safely, effectively, and lawfully perform stormdrain facility maintenance and cleaning services. 4) Stormdrain System Weed Abatement Contractors shall be capable of performing the following tasks: a. Removal and disposal of weeds, wild grass, plants, trees, or other vegetation located within or adjacent to stormwater conveyance channels, Stormdrain easements, or other locations as directed by the City. • All vegetation shall be cut or mowed to a height of not more than two (2) inches above the ground. All vegetation cut or mowed shall be removed from the site. • Trees with low hanging branches shall be trimmed to allow 7 feet of vertical clearance, as needed. • Trees, hedges, bushes and/or vines shall be trimmed back to property line as to not obstruct the public right of way, as needed b. Contractor shall have the physical and technical ability, and sufficient staff to provide weed control spraying as required by City. Weed spraying shall be performed in accordance with all applicable State, Federal, and local regulations and laws. The City will provide a list of approved herbicides for use. Contractor shall not apply any herbicides without prior direction from the City. c. Utilize appropriate personal protective equipment (PPE) when performing weed abatement services as required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies. d. Set-up traffic control per WATCH handbook or at the direction of City staff to safely perform spill response services. e. Remove from the work site and properly dispose of all spent materials, hazardous materials, debris, and the like on a daily basis. Do NOT accumulate waste materials unless the Projects Manager allows otherwise. f. Minimize contamination from materials, wastes, spills, or residues at the jobsite to street, drainage facilities, or adjoining property by wind or runoff. g. Any other work required to safely, effectively, and lawfully perform weed abatement services. 5) City Yard Maintenance Services Contractors shall be capable of performing the following tasks: 11 i y o AN Ana RFP 26-01 A Page - a. Contractor shall assist the City in maintaining the overall cleanliness and adequate function of underground facilities at the City of Santa Ana Corporate Yard ("City Yard"), located at 215 S Center Street, Santa Ana, CA 92703 b. Contractor shall conduct routine inspection, cleaning,maintenance, and repair services at various areas and facilities throughout the City Yard including,but not limited to: • Sanitary sewer clarifier systems and pumps; • Stormdrain system and pumps; • Street sweeper washout areas; • Oil/water separators; • Car wash areas; • Dumpster areas; • Material storage areas; • Parking areas; • Any other areas or facilities identified by the City c. Methods to provide City Yard Maintenance Services shall include, but are not limited to: • Pressure washing; • Hand-wiping/scrubbing surfaces and equipment; • Use of a vacuum truck; • Sweeping; • Shoveling; • Use of proper equipment or tools when making repairs; • Other methods suggested by Contractor and approved by the City. d. Contractor shall adhere to the City Yard Maintenance Services schedule provided by the City. Each area or facility shall be inspected, cleaned, maintained, and/or repaired at the frequency requested by the City. e. Contractor shall manifest, transport, and dispose of all waste and wastewater generated from providing City Yard Maintenance Services to the satisfaction of the California Department of Toxic Substance Control(DTSC), the United States Department of Transportation(DOT), the United States Environmental Protection Agency(USEPA), the permitted disposal facilities receiving the waste or wastewater, and any other applicable Federal, State, or local regulations. f. Contractor shall ensure all employees are supplied with and use adequate Personal Protective Equipment (PPE) while providing City Yard Maintenance Services as required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies. 1 y o an a Ana RFP 26-0 Page - g. Contractor shall ensure all employees have adequate confined space entry training and equipment, when required, while providing City Yard Maintenance Services. h. Contractor shall establish a safe perimeter to ensure the public and/or City Staff are not impacted while providing City Yard Maintenance Services. i. Contractor shall immediately notify the City if any urgent issues are discovered while conducting City Yard Maintenance Services. j. Contractor shall implement Best Management Practices (BMPs) to ensure no wastewater or pollutants are discharged into the City's stormdrain system and there are no negative environmental impacts associated with City Yard Maintenance Services. Contractor shall immediately notify the City in the event any wastewater or pollutants are discharged into the City's stormdrain system. k. Contractor shall immediately notify the City if any urgent issues are discovered while conducting City Yard Maintenance Services. 1. Any other work required to safely, effectively, and lawfully perform City Yard Maintenance Services. 6) Flood Control Assistance Contractors shall be capable of performing the following tasks: a. Mobilize to flooded areas and/or historic problem areas under the direction of the City. Contractors shall respond to flooding issues via phone within 1-hour of initial request. b. Deploy all necessary personnel, equipment, and materials to assist with flood control and flooding complaints. The personnel and equipment deployed must have the ability to remove excess water from the public right-of-way and dislodge materials blocking storm flows. Contractors shall have proper equipment, PPE, traffic control, and training to perform confined space entry. Additionally, Contractors must have access to and be capable of operating a vacuum truck and hydro fetter to perform flood control assistance services. c. Open ARS units and stormdrain manhole covers to facilitate faster drainage of flooded areas. d. Remove all trash/debris, sediment, and vegetation from ARS units and stormdrain facilities to facilitate faster drainage of flooded areas. i y o an a Ana RFP 26-0 Page - e. Provide asset ID number and photos of flooded stormdrain facilities that were responded to within 7-days of the City's request. f. Set-up traffic control per WATCH handbook or at the direction of City staff to safely perform flood control assistance services. g. Utilize appropriate personal protective equipment (PPE) when performing flood control assistance services as required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies. h. Contractor shall ensure all employees have adequate confined space entry training and equipment, when required, while providing Storm Drain Facility Maintenance Services. i. Any other work required to safely, effectively, and lawfully perform flood control assistance services. B. OTHER REQUIREMENTS The City utilizes mobile platforms to document service requests and work orders. Contractors must download and utilize Citvworks and Civita to complete work orders and service requests pertaining to this Scope of Work. City staff will provide basic training to contractors. Contractors shall have tablets and/or mobile phones to utilize in the field when completing all service requests and work orders, unless otherwise stated by the City. Contractors shall adhere to all requirements of the City's MS4 NPDES Permit while performing services under this contract. Contractors shall immediately notify the City should they become aware of any activities or events that may be deemed non-compliant. C. CITY RESPONSIBILITIES The City will provide information in its possession relevant to the completion of the tasks outlined in this RFP. In general, this includes,but is not limited to: • Furnish scope of work and provide general direction as-needed to complete tasks • Furnish documents, data, maps, or other information relevant to the Scope of Services • Provide access to stormdrain facilities • Facilitate meeting space and coordination at City facilities D. PREVAILING WAGES These Agreements are subject to compliance, monitoring and enforcement by the State of California Department of Industrial Relations. Contractors are required to inform themselves 11 i y o AN Ana RFP 26-01 A Page - fully of the conditions relating to labor under which the work will be performed. In accordance with the California State Labor Code,prevailing wage rates apply per the following link: http://www.dir.ca.govL/public-works/publicworks.html Contractors shall provide certified payroll to the City upon invoicing. The City may not process invoices for payment until receipt of certified payroll. E. LICENSE REQUIREMENTS The selected Contractors shall at a minimum have a valid Class A General Engineering Contractors' License. The Contractors shall list and provide all required City, County, State and Federal ID Numbers/Licenses/Permits related to this Contract, including but not limited to: • EPA Identification Number • EPA Acknowledgement of Notification of Hazardous Waste Activity • Hazardous Material Transportation License • Hazardous Substances Removal & Remedial Actions Certification • California Contractors State License with"HAZ" Designation • California DMV License with"H"Designation F. SPECIAL REQUIREMENTS ADDITIONAL WORK: Upon request by the City, Contractors shall submit supplemental proposals for Additional Work not included in the Scope of Work of this Agreement. Contractors must obtain written approval prior to commencing any Additional Work. USE OF SUBCONTRACTORS: Subcontractors may be utilized for specialized work included in the Scope of Services (i.e. landscape and irrigation system maintenance/repair, pump system electrical and mechanical maintenance/repair, herbicide application, or others.). Contractors and their Subcontractor(s) must demonstrate adequate experience performing all services listed in the Scope of Services for public agencies. All proposed subcontractors shall be included in the Proposal and Fee Proposal submitted by Contractors. Mark-ups for subcontractor work shall not exceed ten percent (10%). OTHER TERMS AND CONDITIONS: 1. All work shall be implemented in compliance with City of Santa Ana policies, as well as i y o AN Ana RFP 26-01 A Page 1_Ai Prevailing Wage law and applicable State and Federal Requirements. 2. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 3. All reports,proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and fee proposals. 4. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 5. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting Contractors must have established affirmative action programs approvable by the City. During the RFP stage, all Contractors will need to complete a "Certification of Non-Discrimination by Contractors" for each firm on their team. 11 i y o AM Ana RFP 26-01 A Page - EXHIBIT B Appendix ATTACHMENT 4 CONTRACT COMPARISON FORM RFP NO. 26-018 SPILL RESPONSE, HAZARDOUS WASTE DISPOSAL, AND STORM DRAIN FACILITY MAINTENANCE SERVICES Proposers shall complete this form and include it as part of the fee proposal. This form will be used for fee comparison purposes and cost proposal scoring. LABOR RATES OF CONTRACTOR PERSONNEL&EQUIPMENT RATES: Hourly Rates Classification Straight Time Over-Time Premium Time Project Manager 170.62 195.12 216.78 Supervisor 170.62 195.12 216.78 Lead Technician 123.28 155.92 190.12 Equipment Operator 123.28 155.92 190.12 Technician 123.28 155.92 190.12 Stake Bed Truck w/Liftgate 69.29 69.29 69.29 Vactor/fetter Combo Truck 387.20 415.62 453.84 Catch Basin Cleaning Truck or Trailer w/Vacuum and Pressure Washer 229.03 257.45 295.67 All personnel shall have a minimum of 40 hours HAZ-WOPER training as specified by 29 CFR 1910-120. NOTES: Rates above should include prevailing wage. If truck rate includes operator,please note that. Straight Time: Monday through Friday,from 7:00 am to 4:00 pm. Overtime: Monday through Friday, before 7:00 am and after 4:00 pm, and all day Saturday. Premium Time: Sundays, City Holidays, and after 12 hours of work. City of Santa Ana RFP 26-018 Page A4-1 ncinm"ORLUE ENVIRONMENTRL SERVICES. INC. SPECIAL RATES FOR CITY OF SANTA ANA EFFECTIVE APRIL 1, 2026 DEFINITIONS Straight Time: Monday through Friday, from 7:00 AM to 4:00 PM Overtime: Monday through Friday, before 7:00 AM and after 4:00 PM, and all day on Saturdays Premium Time: Sundays, Following Holidays HOLIDAYS OBSERVED New Year's Day Labor Day Martin Luther King, Jr.'s Birthday Presidents Day Veterans Day Memorial Day Fourth of July Thanksgiving Day Day after Thanksgiving Columbus Day Christmas Day MINIMUM CHARGES Four (4) hour minimum charges will apply to all call outs. Portal to Portal rates apply. Time charges include personnel, equipment and materials for preparation, mobilization, travel to and from site, demobilization, decontamination, transportation and unloading. DISPOSAL AND OUTSIDE COSTS All disposal, services, non-heavy equipment rentals, and materials not on the rate sheet will be billed at cost plus a ten percent (10%) handling charge. Heavy equipment rental will be billed at cost plus twenty five percent handling charge due to high liability cost. PAYMENT TERMS All terms are net-forty five (45) days upon receipt of invoice, unless previous arrangements have been made. All emergency response work for non-established customers is C.O.D. CPI INCREASE We reserve the right to exercise a CPI increase without exceeding the 2.5% allowed. City Council 17 — 64 6/2/2026 ENVIRONMENTRL SERVICES. INC. APRIL 1, 2026 CITY OF SANTA ANA RATES 1. HAZARDOUS WASTE-TRAINED PERSONNEL HOURLY RATE STRAIGHT OVER- PREMIUM TIME TIME TIME PREVAILING WAGE PW- PROJECT MANAGER 170.62 195.12 216.78 PW- SUPERVISOR 170.62 195.12 216.78 PW- LEAD TECHNICIAN 123.28 155.92 190.12 PW- EQUIPMENT OPERATOR 123.28 155.92 190.12 PW- TECHNICIAN 123.28 155.92 190.12 ALL PERSONNEL HAVE AT A MINIMUM,40-HR HAZ-WOPER TRAINING AS SPECIFIED BY 29 CFR 1910.120 2. CERTIFIED HAZARDOUS WASTE TRANSPORTATION VEHICLES HOURLY RATE NON-OPERATED EQUIPMENT UTILITY TRUCK 4X4 W/TRAFFIC CONTROL LIGHTS & LIFTGATE 69.29 GEAR TRUCK W/LIFTGATE 69.29 EMERGENCY RESPONSE UNIT- LARGE 322.42 EMERGENCY RESPONSE UNIT- SMALL 223.93 VACUUM TRAILER-20 BBL 75.46 25 EQUIPMENT TRAILER 48.61 STRAIGHT OVER DOUBLE TIME TIME TIME PREVAILING WAGE VACUUM TRUCK- 70 BBL W/ ROPER PUMP* 229.03 257.45 295.67 VACUUM TRUCK- 120 BBL* 255.78 284.20 322.42 VACUUM TRUCK- 120 BBL STAINLESS STEEL* 283.71 312.13 350.35 DITCH WITCH UNIT* 229.03 257.45 295.67 OMNI VAC -85 BBL* 387.20 415.62 453.84 JETTER/VACTOR COMBO UNIT* 387.20 415.62 453.84 ROLL-OFF TRUCK* 229.03 257.45 295.67 ROLL-OFF TRUCK AND TRAILER* 255.78 284.20 322.42 TRASH COMPACTOR* 301.94 330.36 368.58 45' BOX VAN* 229.03 257.45 295.67 45' FLAT BED* 229.03 257.45 295.67 DENOTES EQUIPMENT INCLUDING OPERATOR. 3. RESPIRATORY/CONFINED SPACE ENTRY EQUIPMENT SELF-CONTAINED BREATHING APPARATUS (30 MIN.) 188.55 DAILY 6-PACK BREATHING AIR BOTTLES 378.28 DAILY 5-MINUTE EGRESS AIR BOTTLE 53.61 DAILY TRIPOD W/DOUBLE WINCHES 338.30 DAILY FULL BODY HARNESS W/SHOCK ABSORBER 48.61 DAILY City Council 17 - 65 6/2/2026 ENVIRONMENTRL SERVICES. INC. APRIL 1, 2026 CITY OF SANTA ANA RATES COPPUS BLOWER 273.81 DAILY 4-GAS AIR MONITOR 414.93 DAILY PID METER 574.18 DAILY MERCURY VAPOR ANALYZER 719.03 DAILY OVA MONITOR 502.35 DAILY PERSONAL 4 GAS METER 343.10 DAILY ELECTRIC BLOWER 200.41 DAILY 4. TRAFFIC CONTROL ARROW BOARD 307.82 DAILY PORTABLE DECON STATION W/ARROWBOARD 411.40 DAILY BARRICADES W/ REFLECTORS, EACH 45.08 DAILY DELINEATOR/REFLECTIVE, EACH 2.45 DAILY NO TURN RIGHT OR LEFT SIGNS, EACH 22.05 DAILY TRAFFIC CONE/REFLECTIVE, EACH 3.72 DAILY TRAFFIC CONTROL SIGNS 48"X48"/REFLECTIVE 51.16 DAILY 5. CLEANING EQUIPMENT AIR COMPRESSOR 58.41 HOURLY CHEMICAL DIAPHRAGM PUMP 431.89 DAILY DIAPHRAGM PUMP 309.09 DAILY 1"- 4"TRANSFER HOSE (SECTION) 57.72 DAILY 6"- 8"TRANSFER HOSE (SECTION) 80.85 DAILY INTRISICALLY SAFE PUMP FOR FUEL TANKS 151.02 DAILY SMALL JETTER- 1,000 PSI 22 GPM 97.41 HOURLY PRESSURE WASHER- 3,500 PSI 6 GPM 83.89 HOURLY ENGINE DRIVEN PUMPS 708.74 DAILY PORTABLE TRASH PUMP 288.32 DAILY SUBMERSIBLE PUMP 255.58 DAILY AIR SCRUBERS PORTABLE 239.61 DAILY HEPA FILTERS FOR SCRUBBERS 178.85 EACH 55 GALLON CARBON SCRUBBER FOR VAC TRUCKS 273.81 DAILY 6. PORTABLE STORAGE UNITS 20-YARD BIN, OPEN TOP 35.28 DAILY 20-YARD BIN, CLOSED TOP 42.53 DAILY 40-YARD BIN, OPEN TOP 35.28 DAILY 40-YARD BIN, CLOSED TOP 45.08 DAILY 4"TANK MANIFOLD 26.75 DAILY BIN LINERS 111.43 EACH 7. OIL SPILL EQUIPMENT BOOM TRAILER (STANDBY) W/ 1500' OF 8"x12" BOOM 215.21 DAILY BOOM 8"x12" (DEPLOYED) 2.45 PER FT/DAY BOOM 4"x12" (DEPLOYED) 1.37 PER FT/DAY 22'TOW/SPILL CONTROL BOAT W/200 HP MOTOR 184.93 HOURLY City Council 17 - 66 6/2/2026 ENVIRONMENTRL SERVICES. INC. APRIL 1, 2026 CITY OF SANTA ANA RATES 22'x 8'SELF POWERED BARGE 124.07 HOURLY 19'TOOL SPILL BOAT W/90HP 124.07 HOURLY 17'TOW/SPILL CONTROL BOAT W/40 HP MOTOR 103.49 HOURLY 12' PUNTS 48.61 HOURLY 12' PUNTS W/5HP MOTOR 60.76 HOURLY SPLASH ZONE 2-PART SEALER 226.28 PER GALLON 25 LBS ANCHORS W/ 15' CHAIN 20.68 DAILY 15 LBS ANCHORS W/ 10' CHAIN 14.60 DAILY ROPE MOP SKIMMER 215.21 HOURLY DRUM SKIMMER TDS-136 W/POWER PACK 288.32 HOURLY SKIM-PAK SERIES 4000 W/CONTROL SYSTEM 87.61 HOURLY ABSORBENT BOOM TRAILER 215.21 DAILY ATV (ALL TERRAIN VEHICLE) W/TRAILER 375.93 DAILY FORKLIFT TRAILER 136.32 DAILY 8. MATERIALS 15 GALLON DOT DRUM, POLY 94.18 EACH 16 GALLON DOT DRUM, STEEL 166.70 EACH 30 GALLON DOT DRUM, POLY 94.18 EACH 30 GALLON DOT DRUM, STEEL 166.70 EACH 5 GALLON DOT DRUM 25.58 EACH 55 GALLON DOT DRUM, POLY 85.16 EACH 55 GALLON DOT DRUM, STEEL 83.89 EACH 55 GALLON DOT DRUM, BIO 54.68 EACH 85 GALLON DRUM, OVERPAK, STEEL 346.82 EACH 95 GALLON DRUM, OVERPAK, POLY 346.82 EACH ACID SPILFYTER NEUTRALIZER PER GALLON 107.11 EACH BASE SPILFYTER NEUTRALIZER PER GALLON 107.11 EACH BLEACH 6.08 PER GALLON CHEMICAL POLY TOTES 444.04 EACH CITRI-CLEAN, 55 GALLON 1,149.74 PER DRUM DIESEL FUEL (EQUIPMENT) 7.45 PER GALLON DRUM LINER 3.72 EACH DUCT TAPE 8.43 PER ROLL HAND AUGER 120.44 DAILY HEPA VACUUM FILTER PROTECTORS 27.93 EACH HEPA VACUUM REPLACEMENT BAGS 27.93 EACH OIL SORBENT POM POMS 79.18 PER BALE ODOR/SANITIZER MULBERRY 64.88 PER GALLON PLASTIC BAGS 103.49 PER BOX PLASTIC SHEETING 103.49 PER ROLL RAGS, 50 LB BOX 93.79 PER BOX ROPE 1/2 POLY, 100' ROLL 45.08 PER ROLL ROPE 5/8 POLY, 100' SPOOL 51.16 PER ROLL SAMPLE JARS - 1 QT 18.23 EACH SAND BAGS 4.80 EACH SHRINK WRAP 42.53 ROLL City Council 17 - 67 6/2/2026 ENVIRONMENTRL SERVICES. INC. APRIL 1, 2026 CITY OF SANTA ANA RATES SIMPLE GREEN 18.23 PER GALLON SODA ASH 8.43 PER GALLON SORBENT BOOM, 8"x10" 75.46 EACH SORBENT PADS 18"x18"x1/4" (200/BALE) 124.07 PER BALE SUPERFINE, 25 LB BAG 25.58 PER BAG TRIWALL BOXES 215.21 EACH VACTOR FLEX HOSE 4" 2.45 PER FOOT VACTOR FLEX HOSE 6" 3.72 PER FOOT 4' LIGHT TUBE CARDBOARD DRUM 114.27 EACH & LIGHT TUBE CARDBOARD DRUM 88.89 EACH 9. TOOLS AND OTHER EQUIPMENT CHEST WADERS 85.16 DAILY CHIPPING GUNS 166.99 DAILY CUTTING TORCH 2O7.96 DAILY DRUM SAMPLING ROD (GLASS) 9.80 EACH DRUM VACUUM - 55 GALLON 165.42 DAILY EXTENSION LADDER 44.49 DAILY FORK LIFT 304.09 DAILY GENERATOR, 10KV TRAILER MOUNTED 48.61 HOURLY GENERATOR, 5500 WATTS 222.66 DAILY HAND TOOLS 73.01 DAILY HEAVY DUTY JETTER NOZZLES 325.95 DAILY HEPA VACUUM (DRY) 215.21 DAILY HIP WADERS 73.01 DAILY HUDSON SPRAYER 27.93 DAILY LIFE JACKETS 22.05 DAILY LIGHT STAND (2 BULBS) 51.16 DAILY LIGHT TOWER (4 BULBS) 411.40 DAILY MEALS ON SPILLS 12.15 EACH MERCURY VACUUM 719.03 DAILY NON-SPARKING COLD CUTTER/ RIVET BUSTER 136.32 DAILY NON-SPARKING COLD CUTTER TIPS 42.53 EACH PER DIEM ALLOWANCE ON TRAVEL 226.28 DAILY PLUG & DIKE, 1 LB CAN 35.28 EACH POLY SIPHON (POGO) PUMP 26.75 EACH PORTABLE RESTROOM W/WASH STATION 215.21 DAILY PROFILING FEE (PER WASTE STREAM) 108.09 EACH RADIO 2-WAY, INTRINSICALLY SAFE 57.23 DAILY SAWZALL 114.37 DAILY STIHL CUT OFF SAW 222.66 DAILY 4"TANK HOOK 105.84 DAILY TRUCK RAMPS (30,000 LBS) 411.40 DAILY VAPOR TIGHT DROP LIGHTS 215.21 DAILY VENTILATION FAN 165.42 DAILY WATER METER 359.95 DAILY City Council 17 - 68 6/2/2026 ENVIRONMENTRL SERVICES. INC. APRIL 1, 2026 CITY OF SANTA ANA RATES WATER TANK TRAILER W/PUMP 486.67 DAILY 10. PERSONAL PROTECTIVE EQUIPMENT (PPE) LEVEL"A"- FULLY ENCAPSULATED GAS-TIGHT SUIT WITH SCBA 683.75 PER SET LEVEL"B"- POLY-TYVEK THROUGH FULLY ENCAPSU- LATED SUIT, BUT NOT GAS TIGHT W/SCBA 215.21 PER SET LEVEL"C"-TYVEK THROUGH SARANEX SUIT W/AIR PURIFYING RESPIRATOR 93.79 PER SET LEVEL"D"-TYVEK, POLY-TYVEK, COVERALL OR RAINGEAR SUIT WITH GLOVES, BOOTS, HARDHAT AND SAFETY GLASSES 45.08 PER SET City Council 17 — 69 6/2/2026 s NATIONAL PLANT SERVICES, INC. Specializing In today s needs for environmental protection Quote a[A:Rate sheet 1461 Harbor Ave Long Beach,CA 90813■S62-436-7600■Fax:562-495-128 PROPOSAL SUBMITTED TO: DATE PHONE Ocean Blue 3/9/2026 1562-235-7472 STREET(Business address) JOB/PROJECT NAME 925 W Esther St CITY,STATE AND ZIP CODE JOB LOCATION Lono Beach_Ca_90813 CONTACT NAME EMAIL PREVAILING WAGE RATES ChrlsAn ulano ITEM DESCRIPTION QTY UNIT PRICE TOTAL National Plant Services will provide equipment and labor on an hourly basis per rates below: 1 CCTV Truck with Operator Per Hour $300.00 _2 CCTV Truck with Operator,OT Rates _ _ Per Hour $350.00 _ 3 Jetter Combo with Operator Per Hour $375.00 4 Jetter Combo with Operator OT Rates Per Hour $400.00 5 Additional Tech Labor+Utility Truck Per Hour $200.00 6 Additional Tech Labor+Utility Truck OT Rates Per Hour $250.00 7 Tarvel Time Per Unit per Hour $150.00 6 Hours Minimum Por To Port GRAND TOTAL: Day Rate EXCLUSIONS (any qualifications to exclusions are In parenthesis) 1 Bypass pumping and operating pump stations 2 Environmental/erosion control 3 Permits,licenses and performance bonds 4 Excavation of any kind 5 Access-(Owner shall provide adequate access) 6 Additional mobilizations-(proposal is based upon 1 Instance of mobilization for the above services) 7 8 10 WE PROPOSE hereby to furnish material and labor--complete In accordance with above specifications,for the sum of: Payment terms: Dollars: Day Rate 30 Days of invoice Please refer to National Plant Ines General Terns and Conditions for additional information.The above rates will remain In affect for the remalder of 2026. National Plant Services This proposal may be withdrawn by us if not accepted within 30 days. ACCEPTANCE OF PROPOSAL;The above prices,specifications and conditions are satisfactory and are hereby accepted.You are authorized to do the work as specified. Requests for additional services beyond the above outlined scope will be submitted by written change order and payment thereof made accordingly. Date Customer Signature Print name/Fitle City Council 17 — 70 6/2/2026 Storm Water Maintenance Pricing SWIS Corp Modular Wetlands Systems and Filtera Pricing Inspection $200 per unit $475 W/O BMG replacement$550 per unit With BMG MWS-L-4x4-4x8 replacement $475 W/O BMG replacemen$600 per unit With BMG MWS-L-4x13 -4x21, 6x8 replacement $650 W/O BMG replacemen$800 per unit With BMG MWS-L-8x8 replacement $825 W/O BMG replacemen$1050 per unit With BMG MWS-L-8x12-8x16 replacement $925 W/O BMG replacemen$1250 per unit With BMG MWS-L-8x20-8x24 replacement $1050 W/O BMG replacemen$1450 per unit With BMG MWS-L-1Ox20 replacement Filtera 4x4-6x4 $425 per unit Filtera 8x4-8x6 $500 per unit Filtera 10x4-10x6 $575 per unit Filtera 12x4- 12x6 $675 per unit Filtera 130 $775 per unit Filtera 18x8 $975 per unit Filtera 20x8 $1050 per unit Modular Wetlands System maintenance and inspection- Inspect and clean Modular Wetlands System.Trim vegetation and remove invasive species. Remove all debris and sediment from the pre-treatment chamber. Remove and replace the Bio Media Green (BMG) Note any issues or defects. Separate quote if repairs are required. Digital Report with before and after pictures. Maintenance and inspection of Contech's Filtera - Remove mulch layer. Inspect engineered soil for replacement and perk of water. Inspect for any structural issues (cracks, separated joints). Inspect piping and clean out cap for standing water. Report standing water,sediment levels, and any debris or trash. Replace mulch and clean of dissipaters.Trim trees and vegetation for the Filtera Unit. Before and after pictures. Digital report. City Council 17 — 71 6/2/2026 ARNAZ ENGINEERING CONTRACTORS 1035 Armando Street,Suits"X"Anaheim,CA _ Tel:714-666-17656 City of Santa Ana Storm Water Lift Stations quam/ 2 - Maintenance Rates Boom --,— cset Rst. �— I ---- Quote To ,old TO: OSame as Bill To Qsame e's Ship To L` Company GI I Y OF BAN IAANA,DEPARTMENT OF PUBLIC WORKS Company CITY OF SANTAANA,DEPARTMENT OF PUBLIC WORKS j Name MR.CRAIG FOSTER I P t N Name MR.CRAIG FOSTER I I Ij Address 20 CIVIC CENTER PLAZA Address 20 CIVIC CENTER PLAZA City SANTAANA St CA Zip 92701 !_ City SANTAANA St CA .Tip 92701 Phone Fax Phone 0 Fax 0 Job Add.: OSameas Bill To MSameas Rag..To Company CITY OF SANTAANA,DEPARTMENT OF PUBLIC WORKS Name MR.CRAIG FOSTER I v Address 20 CIVIC CENTER PLAZA City SANTAANA St CA Zip 92701 N Phone 0 Fax 0 REM a Description RICE I EACH Toes 1.00 EA NIA ARNAZ ENGINEERING HOURLY RATE PER EMPLOYEE $ 180.00 2.00 EA N/A ARNAZ ENGINEERING OWNED EQUIPMENT RATE CALTRANS RATE STANDARD 15%OVERHEAD ON TBM WORK,Materials,rented equipment,and Third Party work ii iARKAZ Engineering Conhacfers !Remit to address: 1035Armando Street,Suite"X" T..IS 25.4, f - �— iAnaheim,CA92606 nso+.) t i T.—III onditions l 1.Installed materials are not relurmMe. 12.Pay mentTerms ae Net30 Drys. For any information please call 714-666-1765 1 - f 1 City Council 17 — 72 6/2/2026 co Lo (J-j co fl�. t04 r%4 or) LL \ � - q) lb From: Chris Anguiano To: lustin Lee Subject: Fwd:Santa Ana RFP Date: Wednesday,March 11,2026 3:31:50 PM Attachments: Screenshot 2026-03-10 at 8.04.03AM ono RFP 2"18 Spill Response HazWaste and SD Facility Maintenance(FIN�).�df Chris Anguiano Ocean Blue Environmental Begin forwarded message: From: Michael Garibay<michael@lwmsinc.com> Date: March 10, 2026 at 8:25:51 AM PDT To: Chris Anguiano<CAnguiano@ocean-blue.com> Cc: Jose Gutierrez<jose@lwmsinc.com> Subject: Re: Santa Ana RFP Chris The weed abatement would be really the only;ask we can performed on this R ? The city pays us $45 per hour for driver and $40 per labor for weedatement Maintenance. Michael Garibay +_.andscape West !l aiag*ernent Services. hic. o. 714.860.4702 f. 714.860.4705 Michael@lwmsinc.com >On Mar 10, 2026, at 7:52 AM, Chris Anguiano<CAnguiano@ocean-blue.com> wrote: >Good Morning, >See attached RFP >Thanks, >Chris Anguiano >Ocean Blue Environmental City Council 17 — 74 6/2/2026 EXHIBIT C— Insurance Requirements Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability(CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal &advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. • Pollution Legal Liability (PI-Q. With limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate. • Professional Liability (Errors and Omissions (PL): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. City Council 17 — 75 6/2/2026 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Craig Foster, 20 Civic Center Plaza, M-22, Santa Ana, CA 92701. The name and location of the project or event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors City Council 17 — 76 6/2/2026 Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. City Council 17 — 77 6/2/2026 EXHIBIT 3 AGREEMENT TO PROVIDE SPILL RESPONSE, HAZARDOUS WASTE DISPOSAL, AND STORM DRAIN FACILITY MAINTENANCE SERVICES THIS AGREEMENT is made and entered into this 2nd day of June, 2026 by and between United Storm Water, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On February 19, 2026, the City issued Request for Proposal No. 26-018,by which it sought qualified contractors to provide spill response, hazardous waste disposal, and storm drain facility maintenance services for the City's Public Works Agency. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in REP No. 26-018. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform the services described in the scope of work that was included in RFP No. 26-018, which is attached as Exhibit A and incorporated in full. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services provided under RFP No. 26-018,the rates and charges identified in Exhibit B. The total amount to be expended under this Agreement shall not exceed $550,000 annually, including any extension periods, and shall not exceed $2,750,000 in the aggregate, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work,which may reasonably be expected by City. City Council Page 1 of — 78 6/2/2026 3. TERM This Agreement shall commence on the date first written above and terminate on June 1, 2027, unless terminated earlier in accordance with Section 17,below. The term of this Agreement may be extended for four (4) additional one-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on"public works"and"maintenance"projects. If the services being performed are part of an applicable "public works" or"maintenance"project, as defined by the Prevailing Wage Laws, and the total compensation is 51,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents &Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. City Council Page 2 of� — 79 6/2/2026 7. INSURANCE Insurance requirements are attached hereto as Exhibit C and incorporated by reference. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages,just compensation,restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent,trademark,or copyright contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, City Council Page 3 of� — 80 6/2/2026 documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a) has been disclosed in publicly available sources; (b) is,through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any Ca1PERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this (Contract, Agreement, or Grant). The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the City Council Page 4 of� — 81 6/2/2026 provisions of this paragraph will be a material breach of this Agreement. e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: (714) 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Contractor: United Storm Water, Inc. Attn: Lydia Perry 14000 E. Valley Blvd City of Industry, CA 91746 Fax: (626)890-7078 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT City Council Page 5 of — 82 6/2/2026 This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or written,between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of anypurchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations,inducements,promises or agreements,orally or otherwise,have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty(30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION City Council Page 6 of — 83 6/2/2026 Contractor shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization,promotion, termination or other employment related activities or in connection with any activities under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals,waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures on following page] City Council Page 7 of� — 84 6/2/2026 IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA JENNIFER L. HALL ALVARO NUNEZ City Clerk City Manager APPROVED AS TO FORM CONTRACTOR SONIA R. CARVALHO City Attorney By: C t` 16C !. LE NELLESEN Name:ULydia Perryu Assistant City Attorney Title: Secretary/Treasurer RECOMMENDED FOR APPROVAL Digitally signed by Rodolfo Rosas Rodolfo Rosa D ailnrRodolfo Rosas, emai=rrosas@santa-ana.org,-US Date:2026.05.18 16:21:47-07'00' RODOLFO ROSAS, P.E. Acting Executive Director Public Works Agency City Council Page 8 0f� — 85 6/2/2026 EXHIBIT A Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS SPILL RESPONSE, HAZARDOUS WASTE DISPOSAL, AND STORM DRAIN FACILITY MAINTENANCE SERVICES RFP NO. 26-018 INTRODUCTION/BACKGROUND The City of Santa Ana is 27.2 square miles and is located in central Orange County, California. Santa Ana is the most densely populated city in the county, with a total population of 338,247 and approximately 12,435 people per square mile. Santa Ana sits within three major watersheds: the Newport Bay watershed, the Santa Ana River watershed, and the Anaheim Bay/Huntington Harbour watershed. The City of Santa Ana is a co-permittee under the North Orange County Municipal Separate Storm Sewer System (MS4) Permit (Order No. R8-2009-0030, as amended by Order No. R8-2010- 0062). The Permit presents a series of technical, legal, and regulatory challenges to the City and as a result, the City has established a rigorous National Pollutant Discharge Elimination System (NPDES) compliance program. The Permit requires the City to reduce pollutants discharged in urban runoff to the "Maximum Extent Practicable". in order to comply with the Permit, the City is required to clean and maintain its MS4 and treatment control Best Management Practices (BMPs), respond to and eliminate illegal discharges and illicit connections, and conduct cleanup of pollutants that could potentially impact the MS4. The City's stormdrain system includes,but is not limited to: • Approximately 1,650 catch basins, most of which have been retrofitted with Connector Pipe Screen (CPS) or Auto-Retractable Screens (ARS) • 215 culverts • 20 open channels • Stormwater lift stations • Treatment control BMPs, such as: ■ Continuous Deflective Separation (CDS) Unit ■ Bioretention Basins ■ Bioswales/Vegetated Swales '�%Y94WA Ana RFP 26-0 P - ■ Pervious Pavement ■ Drywells ■ Proprietary Biotreatment Devices ■ Underground Infiltration Systems ■ Underground Detention Systems ■ Cartridge Media Filters ■ Infiltration Basins/Trenches ■ Catch Basin Filter Inserts The City desires to retain Contractors to perform spill response, hazardous waste disposal, and stormdrain facility maintenance services to assist with NPDES Permit compliance,maintain water quality standards, and prevent flooding. Professional services Agreements will be entered into with the selected Contractors and the selected Contractors will be requested to perform these services on an as-needed basis under the direction of the Public Works Agency. All work shall be done in accordance with the most recently adopted North Orange County MS4 Permit and any other applicable local, state, and federal laws. The selected Contractors shall utilize in-house staff and/or subcontractors to complete assignments to meet the City's standards.For specialized work,for which the selected Contractors require a subcontractor, the selected Contractors shall serve as an administrative liaison between the City and the subcontractors. Mark-ups for subcontractor work shall not exceed ten percent (10%). The selected Contractors and their Subcontractor(s) must have the expertise, experience, and demonstrated resources available to perform the work described in the Scope of Services below. The City desires to enter into Agreements with the top two (2) selected Contractors. The initial term of the Agreement is anticipated to be three (3) years, with the option to exercise two (2), one-year extension periods (subject to City discretion). The annual contract capacity for each Agreement is estimated to be five hundred thousand dollars ($500,000), subject to modifications by the City. Actual expenditures each year will vary at the City's discretion and will be dependent on funding availability. The City does not guarantee minimum annual expenditures under these Agreements. A. SCOPE OF SERVICES Work under this Agreement may include, but is not limited to, the following tasks below: 1) Spill Response Contractors shall be capable of performing the following tasks: I�YYWYM Ana RFP 26-0 P - a. Deploy all necessary personnel, equipment, and materials to respond to and recover pollutant discharges from the public right-of-way(i.e. sidewalk, curb &gutter, etc.) City stormdrain system, and flood control channel system. Discharges may consist of,but are not limited to: hydrocarbons, inorganic compounds, organic compounds, volatile compounds, biowaste, hazardous materials/waste, sewage, wastewater, sediment, and trash/debris. Contractors shall respond to spill response requests via phone within 1-hour of initial request. b. Deploy containment at various points along the projected travel path of the discharge to protect nearby stormdrain facilities from contamination. The City will provide a description of the site and discharge to the best of their ability during the initial request. c. Set-up traffic control per WATCH handbook or at the direction of City staff to safely perform spill response services. d. Conduct confined space entry and video camera inspection of stormdrain facilities. e. Perform pressure washing of the contaminated area, including stormdrain facilities, to the satisfaction of the City. All wastewater generated as a result of pressure washing activities shall be recovered and not allowed to discharge into the City's stormdrain system. £ Take discharge samples for laboratory analysis and provide results to the City. g. Manifest the waste lawfully and efficiently to the satisfaction of the California Department of Toxic Substances Control (DTSC), the United States Department of Transportation, the Environmental Protection Agency, the EPA-permitted disposal facilities receiving the waste, and any other relevant regulatory agencies. h. Provide storage, transport, and proper legal disposal of the recovered material(s). i. Utilize appropriate personal protective equipment(PPE) when performing spill response services required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies. j. Provide an incident report with before and after pictures within 1-week of performing spill response services. k. Install temporary Best Management Practices (BMPs) to control sediment, including but not limited to: silt fence, straw wattle, gravel bag berms, or stockpile protection. All BMPs shall be installed in accordance with California Stormwater Quality Association (CASQA) BMP fact sheets. I�Vy NM Ana RFP 26-0 P - 1. Any other work required to safely, effectively, and lawfully perform spill response services. 2) Hazardous Waste Disposal Contractors shall be capable of performing the following tasks: a. Perform routine pickup and removal of hazardous waste from the public right-of-way and City Yard(215 S Center St). Types of hazardous waste may include,but are not limited to: hydrocarbons,inorganic compounds, organic compounds, volatile compounds, pesticides, biowaste, medical waste, e-waste, wastewater,batteries, soiled clothing, propane and gasoline tanks, and trash/debris. b. Document the location,type of hazardous waste removed, and send photos to City staff. Provide a quarterly report of all waste removed from the City Yard, including quantities, types of waste, etc. c. Provide storage, transport, and proper legal disposal of recovered hazardous waste. d. Manifest the waste lawfully and efficiently to the satisfaction of the California Department of Toxic Substances Control (DTSC), the United States Department of Transportation, the Environmental Protection Agency, the EPA-permitted disposal facilities receiving the waste, and any other relevant regulatory agencies. e. Utilize appropriate personal protective equipment(PPE) when performing hazardous waste disposal services required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies. £ Any other work required to safely, effectively, and lawfully perform hazardous waste disposal services. 3) Stormdrain Facility Maintenance and Cleaning Contractors shall be capable of performing the following tasks: a. Deploy all necessary personnel, equipment, and materials to thoroughly vacuum clean and remove trash/debris, vegetation, sediment, and encampments from the City's stormdrain system. Contractors shall have proper equipment, PPE, traffic control, and training to perform confined space entry. Additionally, Contractors must have access to and be capable of operating a vacuum truck and hydro fetter to perform storm drain facility maintenance and cleaning services. Umywyn Ana RFP 26-0 'PR-6 b. Perform thorough inspection and cleaning of all City catch basins throughout the City, including all trash capture device screens installed within City catch basins. c. Perform thorough inspection and cleaning of all culverts and open channels throughout the City. d. Perform thorough inspection and cleaning of all treatment control BMPs throughout the City. Contractors shall be familiar with the proper operations and maintenance procedures of various treatment control BMPs including, but not limited to: • Continuous Deflective Separation (CDS) Units • Bioretention Basins • Bioswales/Vegetated Swales • Pervious Pavement • Drywells • Proprietary Biotreatment Devices (i.e. Filterra or Modular Wetlands) • Underground Infiltration Systems • Underground Detention Systems • Cartridge Media Filters • Infiltration Basins/Trenches • Catch Basin Filter Inserts Contractors shall be capable of performing landscape and irrigation system maintenance/repair for BMPs that include vegetation. e. Report stormdrain infrastructure data to the City when conducting inspections and/or cleaning, including but not limited to: • Date of inspection/cleaning • Location • Dimensions/measurements of stormdrain facilities • Asset identification number • Trash capture device type and condition • Damage (face plate,protection bar,manhole, interior, inlet/outlet pipes) • Obstructions or vegetation growing • Condition of"No Dumping" stencil • Volume of trash, debris, and sediment removed during cleaning • Inlet/outlet pipe diameter and material f. Stencil "No Dumping Drains to Ocean" on the top of catch basin inlets. Umywyn Ana RFP 26-0 P - g. Install and/or repair trash capture devices in Municipal catch basins, including but not limited to: • Connector Pipe Screen (CPS) units • Auto-Retractable Screen (ARS) units • Other devices listed on the State Water Resources Control Board Certified Full Capture List of Trash Treatment Control Devices: https://www.waterboards.ca.jzov/water issue s/pro gams/stormwater/dots/ trash implementation/certified fcsdevicelist I6Feb2021.pdf h. Provide on-call operations, maintenance, and repair services for the City's stormwater lift stations, including but not limited to: • Monitoring storm events and performing inspections to verify lift stations are operational and ready to pump stormwater • Vacuum cleaning lift station wet-well, stormdrain lines, and catch basin inlets as-needed • Responding to and resolving urgent issues with the lift station 24-hours a day, 7-days a week • Conducting electrical and mechanical repairs or troubleshooting as-needed Contractors shall respond to lift station issues via phone within 1-hr of initial request. i. Procure and install steel barriers to prevent trespassing into stormdrain facilities. At a minimum, steel barriers shall: • Prohibit access by the public into stormdrain facilities • Have a tamper-proof locking mechanism • Be capable of opening freely during storm conditions or debris blockage • Be made of material strong enough to withstand potential vandalism The City will provide barrier design details for contractors to procure and install. j. Utilize appropriate personal protective equipment (PPE) when performing stormdrain facility maintenance and cleaning services as required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies. k. Contractor shall ensure all employees have adequate confined space entry training and equipment, when required, while providing Storm Drain Facility Maintenance Services. I�Yy NM Ana RFP 26-0 P - 1. Any other work required to safely, effectively, and lawfully perform stormdrain facility maintenance and cleaning services. 4) Stormdrain System Weed Abatement Contractors shall be capable of performing the following tasks: a. Removal and disposal of weeds, wild grass, plants, trees, or other vegetation located within or adjacent to stormwater conveyance channels, stormdrain easements, or other locations as directed by the City. • All vegetation shall be cut or mowed to a height of not more than two (2) inches above the ground. All vegetation cut or mowed shall be removed from the site. • Trees with low hanging branches shall be trimmed to allow 7 feet of vertical clearance, as needed. • Trees, hedges, bushes and/or vines shall be trimmed back to property line as to not obstruct the public right of way, as needed b. Contractor shall have the physical and technical ability, and sufficient staff to provide weed control spraying as required by City. Weed spraying shall be performed in accordance with all applicable State, Federal, and local regulations and laws. The City will provide a list of approved herbicides for use. Contractor shall not apply any herbicides without prior direction from the City. c. Utilize appropriate personal protective equipment (PPE) when performing weed abatement services as required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies. d. Set-up traffic control per WATCH handbook or at the direction of City staff to safely perform spill response services. e. Remove from the work site and properly dispose of all spent materials, hazardous materials, debris, and the like on a daily basis. Do NOT accumulate waste materials unless the Projects Manager allows otherwise. £ Minimize contamination from materials, wastes, spills, or residues at the jobsite to street, drainage facilities, or adjoining property by wind or runoff. g. Any other work required to safely, effectively, and lawfully perform weed abatement services. 5) City Yard Maintenance Services Contractors shall be capable of performing the following tasks: I�VYWYM Ana RFP 26-01 P - a. Contractor shall assist the City in maintaining the overall cleanliness and adequate function of underground facilities at the City of Santa Ana Corporate Yard ("City Yard"), located at 215 S Center Street, Santa Ana, CA 92703 b. Contractor shall conduct routine inspection, cleaning,maintenance, and repair services at various areas and facilities throughout the City Yard including, but not limited to: • Sanitary sewer clarifier systems and pumps; • Stormdrain system and pumps; • Street sweeper washout areas; • Oil/water separators; • Car wash areas; • Dumpster areas; • Material storage areas; • Parking areas; • Any other areas or facilities identified by the City C. Methods to provide City Yard Maintenance Services shall include,but are not limited to: • Pressure washing; • Hand-wiping/scrubbing surfaces and equipment; • Use of a vacuum truck; • Sweeping; • Shoveling; • Use of proper equipment or tools when making repairs; • Other methods suggested by Contractor and approved by the City. d. Contractor shall adhere to the City Yard Maintenance Services schedule provided by the City. Each area or facility shall be inspected, cleaned, maintained, and/or repaired at the frequency requested by the City. e. Contractor shall manifest, transport, and dispose of all waste and wastewater generated from providing City Yard Maintenance Services to the satisfaction of the California Department of Toxic Substance Control(DTSC), the United States Department of Transportation (DOT), the United States Environmental Protection Agency(USEPA), the permitted disposal facilities receiving the waste or wastewater, and any other applicable Federal, State, or local regulations. f. Contractor shall ensure all employees are supplied with and use adequate Personal Protective Equipment (PPE) while providing City Yard Maintenance Services as required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies. y �y Ana RFP 26-0 P - g. Contractor shall ensure all employees have adequate confined space entry training and equipment, when required, while providing City Yard Maintenance Services. h. Contractor shall establish a safe perimeter to ensure the public and/or City Staff are not impacted while providing City Yard Maintenance Services. i. Contractor shall immediately notify the City if any urgent issues are discovered while conducting City Yard Maintenance Services. j. Contractor shall implement Best Management Practices (BMPs) to ensure no wastewater or pollutants are discharged into the City's stormdrain system and there are no negative environmental impacts associated with City Yard Maintenance Services. Contractor shall immediately notify the City in the event any wastewater or pollutants are discharged into the City's stormdrain system. k. Contractor shall immediately notify the City if any urgent issues are discovered while conducting City Yard Maintenance Services. 1. Any other work required to safely, effectively, and lawfully perform City Yard Maintenance Services. 6) Flood Control Assistance Contractors shall be capable of performing the following tasks: a. Mobilize to flooded areas and/or historic problem areas under the direction of the City. Contractors shall respond to flooding issues via phone within 1-hour of initial request. b. Deploy all necessary personnel, equipment, and materials to assist with flood control and flooding complaints. The personnel and equipment deployed must have the ability to remove excess water from the public right-of-way and dislodge materials blocking storm flows. Contractors shall have proper equipment, PPE, traffic control, and training to perform confined space entry. Additionally, Contractors must have access to and be capable of operating a vacuum truck and hydro fetter to perform flood control assistance services. c. Open ARS units and stormdrain manhole covers to facilitate faster drainage of flooded areas. d. Remove all trash/debris, sediment, and vegetation from ARS units and stormdrain facilities to facilitate faster drainage of flooded areas. I�VYWYM Ana RFP 26-0 P - e. Provide asset ID number and photos of flooded stormdrain facilities that were responded to within 7-days of the City's request. £ Set-up traffic control per WATCH handbook or at the direction of City staff to safely perform flood control assistance services. g. Utilize appropriate personal protective equipment(PPE)when performing flood control assistance services as required by CAL-OSHA or other applicable Local, State and Federal safety regulatory agencies. h. Contractor shall ensure all employees have adequate confined space entry training and equipment, when required, while providing Storm Drain Facility Maintenance Services. i. Any other work required to safely, effectively, and lawfully perform flood control assistance services. B. OTHER REQUIREMENTS The City utilizes mobile platforms to document service requests and work orders. Contractors must download and utilize Cityworks and Civita to complete work orders and service requests pertaining to this Scope of Work. City staff will provide basic training to contractors. Contractors shall have tablets and/or mobile phones to utilize in the field when completing all service requests and work orders, unless otherwise stated by the City. Contractors shall adhere to all requirements of the City's MS4 NPDES Permit while performing services under this contract. Contractors shall immediately notify the City should they become aware of any activities or events that may be deemed non-compliant. C. CITY RESPONSIBILITIES The City will provide information in its possession relevant to the completion of the tasks outlined in this RFP. In general, this includes,but is not limited to: • Furnish scope of work and provide general direction as-needed to complete tasks • Furnish documents, data, maps, or other information relevant to the Scope of Services • Provide access to stormdrain facilities • Facilitate meeting space and coordination at City facilities D. PREVAILING WAGES These Agreements are subject to compliance, monitoring and enforcement by the State of California Department of Industrial Relations. Contractors are required to inform themselves I�VYWYM Ana RFP 26-0 Pa - fully of the conditions relating to labor under which the work will be performed. In accordance with the California State Labor Code, prevailing wage rates apply per the following link: http://www.dir.ca.gov/public-works/publicworks.html Contractors shall provide certified payroll to the City upon invoicing. The City may not process invoices for payment until receipt of certified payroll. E. LICENSE REQUIREMENTS The selected Contractors shall at a minimum have a valid Class A General Engineering Contractors' License. The Contractors shall list and provide all required City, County, State and Federal ID Numbers/Licenses/Permits related to this Contract, including but not limited to: • EPA Identification Number • EPA Acknowledgement of Notification of Hazardous Waste Activity • Hazardous Material Transportation License • Hazardous Substances Removal & Remedial Actions Certification • California Contractors State License with"HAZ" Designation • California DMV License with"H" Designation F. SPECIAL REQUIREMENTS ADDITIONAL WORK: Upon request by the City, Contractors shall submit supplemental proposals for Additional Work not included in the Scope of Work of this Agreement. Contractors must obtain written approval prior to commencing any Additional Work. USE OF SUBCONTRACTORS: Subcontractors may be utilized for specialized work included in the Scope of Services (i.e. landscape and irrigation system maintenance/repair, pump system electrical and mechanical maintenance/repair, herbicide application, or others.). Contractors and their Subcontractor(s) must demonstrate adequate experience performing all services listed in the Scope of Services for public agencies. All proposed subcontractors shall be included in the Proposal and Fee Proposal submitted by Contractors. Mark-ups for subcontractor work shall not exceed ten percent (10%). OTHER TERMS AND CONDITIONS: 1. All work shall be implemented in compliance with City of Santa Ana policies, as well as I�VYWYM Ana RFP 26-01 Pa - Prevailing Wage law and applicable State and Federal Requirements. 2. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 3. All reports,proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and fee proposals. 4. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 5. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting Contractors must have established affirmative action programs approvable by the City. During the RFP stage, all Contractors will need to complete a "Certification of Non-Discrimination by Contractors" for each firm on their team. URYWYM Ana RFP 26-0 Pa - EXHIBIT B Appendix ATTACHMENT 4 CONTRACT COMPARISON FORM RFP NO. 26-018 SPILL RESPONSE, HAZARDOUS WASTE DISPOSAL, AND STORM DRAIN FACILITY MAINTENANCE SERVICES Proposers shall complete this form and include it as part of the fee proposal. This form will be used for fee comparison purposes and cost proposal scoring. LABOR RATES OF CONTRACTOR PERSONNEL&EQUIPMENT RATES: Hourly Rates Classification Straight Time Over-Time Premium Time Project Manager $151.00 $196.00 $254.00 Supervisor $144.00 $190.00 $236.00 Lead Technician $121.00 $192.00 $250.00 Equipment Operator $137.00 $208.00 $266.00 Technician $121.00 $192.00 $250.00 Stake Bed Truck w/Liftgate $60.00 $60.00 $60.00 Vactor/letter Combo Truck $221.00 $253.00 $261.00 Catch Basin Cleaning Truck or Trailer w/Vacuum and Pressure Washer $125.00 $158.00 $165.00 *** All personnel shall have a minimum of 40 hours HAZ-WOPER training as specified by 29 CFR 1910-120. NOTES: Rates above should include prevailing wage. If'truck rate includes operator,please note that. Straight Time:Monday through Friday,from 7:00 am to 4:00 pm. Overtime:Monday through Friday, before 7:00 am and after 4:00 pm, and all day Saturday. Premium Time: Sundays, City Holidays, and after 12 hours of work. = All pricing will remain fixed for the first year of the contract, and rates for subsequent contract years will increase per the Consumer Price Index for the previous 12-month period up to a 2.5% maximum annually (Ref. Q&A 1.5). Equipment rates include fuel. ** = Vactor/Jetter Combo Truck operated by "Equipment Operator" (separate charge) *** = Catch Basin Cleaning Truck operated by "Lead Technician" (separate charge) City of Santa Ana RFP 26-018 Page A4-1 OPERATED EQUIPMENT RATES-INCLUDES OPERATOR& FUEL/INSURANCE SURCHARGE PREY. PREV. PREV. WAGE WAGE WAGE DOUBLE STRAIGHT OVER- TIME/ ITEM NO. EQUIPMENT NAME TIME TIME HOLIDAY TANKERS C1100 Vacuum Truck, 50 BBLS Mild Steel $230.00 $295.00 $357.00 C1105 Vacuum Truck, 50 BBLS Stainless Steel $233.00 $298.00 $360.00 C1110 Vacuum Truck, 70 BBLS Stainless Steel $239.00 $304.00 $366.00 C1115 Vacuum Truck, 120 BBLS Fiberglass Lined $279.00 $344.00 $406.00 C1120 Vacuum Truck, 120 BBLS Mild Steel $233.00 $298.00 $360.00 C1125 Vacuum Truck, 120 BBLS Stainless Steel $239.00 $304.00 $366.00 C1130 Vacuum Truck, 142 BBLS 3-Compartment Stainless Steel $279.00 $344.00 $406.00 VACTO RS C1200 Combo Vactor/letter Truck $358.00 $461.00 $527.00 C1205 Combo Vactor/letter Truck-Water Recycling $431.00 $496.00 $558.00 C1210 Vactor/Guzzler $341.00 $406.00 $468.00 C1215 Vactor/Guzzler-High Rail $354.00 $419.00 $481.00 C1220 Vactron With Onboard Pressure Washer $246.00 $350.00 $415.00 C1225 Mini-Me (Low Profile Vac Truck) $218.00 $272.00 $326.00 OTHER C131C,; Cushion Truck $246.00 $300.00 $354.00 C1320 Drop Deck-48 Foot $144.00 $177.00 $210.00 City Council 17 - 99 6/2/2026 Page 8 of 23 OPERATED EQUIPMENT RATES-INCLUDES OPERATOR& FUEL/INSURANCE SURCHARGE PREY. PREV. PREV. WAGE WAGE WAGE DOUBLE STRAIGHT OVER- TIME/ ITEM NO. EQUIPMENT NAME TIME TIME HOLIDAY C1340 Enclosed Van-28 Foot w/Liftgate $132.00 $165.00 $198.00 C1350 Enclosed Van-45 to 48 Foot $144.00 $177.00 $210.00 C1355 Enclosed Van-53 Foot w/Liftgate $146.00 $179.00 $212.00 C1360 End Dump Truck $151.00 $184.00 $217.00 C1370 Roll-Off Truck $144.00 $177.00 $210.00 C1380 Roll-Off Truck(Rocket Launcher) $150.00 $183.00 $216.00 C1390 Roll-Off Truck&Trailer(Tandem) $150.00 $183.00 $216.00 C1410 Tractor, 3-Axle $202.00 $255.00 $308.00 C1420 Water Truck(1,500 gal) $210.00 $263.00 $316.00 C1010 Fuel/Insurance Surcharge Included in Rates C1425 Overnight Demurrage on Vacuum Tanker $300.00 /day C1430 Overnight Demurrage on End Dump or Dry Van $100.00 /day FOOTNOTES: • Fuel/Insurance Surcharge Fuel/insurance surcharge is included in rates. • Overtime Overtime is any period worked in excess of 8 hours per day Monday through Friday and up to 12 hours worked on Saturdays. City Council 17 — 100 6/2/2026 Page 9 of 23 OPERATED EQUIPMENT RATES-INCLUDES OPERATOR& FUEL/INSURANCE SURCHARGE PREY. PREV. PREV. WAGE WAGE WAGE DOUBLE STRAIGHT OVER- TIME/ ITEM NO. EQUIPMENT NAME TIME TIME HOLIDAY • Double Time Double time is any period worked in excess of 12 hours per day Monday through Saturday, and all day on Sundays and government holidays. • Holiday Time Holidays per government holiday calendar. • All charges are on a time and materilas basis calculated portal to portal from/to United's fleet terminal located in Industry, CA. A four hour minimum applies to all equipment and personnel called out. City Council 17 — 101 6/2/2026 Page 10 of 23 UNOPERATED EQUIPMENT RATES-OPERATOR BILLED SEPARATELY;FUEL INCLUDED WHERE APPLICABLE ITEM NO. EQUIPMENT NAME RATE UNIT EMERGENCY RESPONSE/UTILITY EQUIPMENT C2000 Biowaste Trailer $ 240.00 day C2025 Pick-Up Truck $ 40.00 hr C2030 Stakebed Truck W/Liftgate $ 60.00 hr C2035 Utility Truck(E.R.) $ 69.00 hr EXCAVATING/LOADING EQUIPMENT C2110 Bobcat Loader With Trailer $ 114.00 hr C2125 Bobcat Loader Breaker Attachment $ 225.00 day C2130 Bobcat Loader Grappler Attachment $ 140.00 day C214t, Excavator-Mini Excavator With Trailer $ 99.00 hr C2150 Forklift With Trailer(4000 thru 6000 lb.Capacity) $ 330.00 day C1010 Fuel/Insurance Surcharge Included in Rates FOOTNOTES: • Fuel/Insurance Surcharge Fuel/insurance surcharge included in rates where applicable. All charges are on a time and materilas basis calculated portal to portal from/to United's fleet terminal located in Industry,CA. A four hour minimum applies to all equipment and personnel called out. City Council 17 — 102 6/2/2026 Page 11 of 23 PERSONNEL RATES-lL - PREY. PREY. PREY. WAGE WAGE WAGE DOUBLE STRAIGHT OVER- TIME/ ITEM NO. STAFF POSITION TIME TIME HOLIDAY C3015 Administrative Clerk $49.00 $74.00 $99.00 C3020 Confined Space Rescue Specialist $181.00 $227.00 $273.00 C3025 Chemist Cost+10% Cost+10% Cost+10% C3030 Environmental Safety Coordinator $165.00 $211.00 $257.00 C3035 Equipment Operator(for Unoperated Equipment Rates) $137.00 $208.00 $266.00 C3040 Industrial Hygienist Cost+10% Cost+10% Cost+10% C3045 Project Manager $151.00 $196.00 $254.00 C3050 Supervisor $144.00 $190.00 $236.00 C3050 Lead Technician $121.00 $192.00 $250.00 C3055 Technician $121.00 $192.00 $250.00 SUB. Landscaper(Landscape Systems,Inc.) Cost+10%(See Attached Subcontractor Quote) SUB. Pump Maintenance Technician(Multi-W Systems,Inc.) Cost+10%(See Attached Subcontractor Quote) C3060 Subsistence:No Layover(8-Hour Period) $22.00/meal/man C3065 Subsistence:With Layover $295.00 /man FOOTNOTES: Overtime Overtime is any period worked in excess of 8 hours per day Monday through Friday and up to 12 hours worked on Saturdays. • Double Time Double time is any period worked in excess of 12 hours per day Monday through Saturday,and all day on Sundays and government holidays. Holiday Time Holidays per government holiday calendar. All charges are on a time and materilas basis calculated portal to portal from/to United's fleet terminal located in Industry,CA. A four hour minimum applies to all equipment and personnel called out. City Council 17 — 103 6/2/2026 Page 12 of 23 SUPPORT EQUIPMENT RATES ITEM NO. EQUIPMENT NAME RATE UNIT CLEANING EQUIPMENT C4010 Hydro-Dig Attachment (Soil Surgeon) $ 240.00 day C4015 Hydrotech High Pressure Wash Unit (Applies up to 8 Hours) $ 73.00 hr C4020 Hydrotech High Pressure Wash Unit (Applies over 8 Hours) $ 649.00 day C4025 Jetter Unit,Towable (4000 psi) (Applies up to 8 Hours) $ 85.00 hr C4030 Jetter Unit,Towable (4000 psi) (Applies over 8 Hours) $ 758.00 day C4035 Mercury Vacuum $ 240.00 day C4040 Mercury Vacuum, HEPA Filter $ 181.00 ea C4045 Pressure Washer-Cold Water(2500-3000 psi) $ 450.00 day C4050 Pressure Washer- Hot Water(3600 psi) $ 450.00 day C4060 Wet Dry Vacuum (16 gal) $ 43.00 day C4065 Wet Dry Vacuum, HEPA Filter $ 90.00 ea CORING/SAMPLING EQUIPMENT C4125 Hazcat Kit $ 211.00 day C4130 Hazcat Test $ 68.00 test CUTTING EQUIPMENT C4200 Chain Saw(16") $ 85.00 day C4235 Sawzall/Skill Saw(Includes 1 Blade) $ 61.00 day C4240 Sawzall/Skill Saw Additional Blade $ 18.00 ea City Council 17 — 104 6/2/2026 Page 13 of 23 SUPPORT EQUIPMENT RATES ITEM NO. EQUIPMENT NAME RATE UNIT SAFETY EQUIPMENT C4300 Air Blower(Electric) $ 110.00 day C4305 Air Blower(Spark Proof) $ 181.00 day C4310 Air Gas Monitor(5-Gas) $ 109.00 day C4315 Confined Space Gear $ 421.00 day/per cre C4320 Cylinder- Bottled Air Cylinder(300 cu. ft.) $ 109.00 day C4325 Cylinder- Bottled Air Cylinder Recharge (300 cu. Ft.) $ 103.00 ea C4330 Cylinder- Positive Pressure Mask W/Egress &Air Line $ 68.00 day C4335 Cylinder-Scott Air Pack Cylinder(Self-Contained 60 Minute) $ 145.00 day C4340 Cylinder-Scott Air Pack Cylinder(Extra 60 Minute) $ 73.00 day C434� Hazardous/Acid Suit(Level A) $ 271.00 day C4350 Hazardous Suit (Level B) $ 103.00 day C4360 Lifeline &Safety Harness $ 61.00 day C4370 Pre & Post Lead Exposure Blood Test $ 91.00 ea C4375 Tripod Manlift $ 54.00 day C4380 Venturi Air Blower(Air Compressor Not Included) $ 169.00 day TRAFFIC CONTROL EQUIPMENT C4500 Arrow Board $ 115.00 day C4505 Traffic Cones(DOT Rated) $ 2.00 day/ea C4510 Traffic Signs $ 11.00 day/ea City Council 17 — 105 6/2/2026 Page 14 of 23 SUPPORT EQUIPMENT RATES ITEM NO. EQUIPMENT NAME RATE UNIT MISCELLANEOUS SUPPORT EQUIPMENT C4610 Air Compressor(110-150 CFM) $ 217.00 day C4640 CCTV Camera- Push Camera $ 73.00 hr C4655 Drum Dolly $ 25.00 day C4660 Drum Grabber $ 61.00 day C4665 Drum Pump (Poly) $ 22.00 day C4675 Drum Vacuum $ 120.00 day C4680 Generator(5.5 KW) $ 91.00 day C4695 Hose- Fire Hose (50' L x 2 1/2" Dia.) $ 38.00 day C4700 Hose- Discharge Hose (25' L x 3" Dia.) $ 49.00 day C4710 Jack Hammer (Pneumatic) $ 97.00 day C4715 Ladder- 28' Extension $ 95.00 day C4720 Ladder-8' Folding $ 43.00 day C4730 Lighting-Auxiliary Lighting (Excludes Power Source) $ 91.00 day/ea C4740 Magnetic Patch-Small $ 601.00 day C4745 Magnetic Patch- Large $ 1,202.00 day C4750 Miscellaneous Tools (Ropes, Buckets, Wrenches) $ 49.00 day C4760 Pallet Jack $ 41.00 day C4770 Pump-2" Submersible Pump $ 91.00 day C4780 Pump-3 Inch Trash Pump $ 109.00 day C4785 Pump-Wilden M Series Diaphragm Pump $ 120.00 day City Council 17 — 106 6/2/2026 Page 15 of 23 SUPPORT EQUIPMENT RATES ITEM NO. EQUIPMENT NAME RATE UNIT C4790 Rivet Buster/Chipper(Includes 1 bit) $ 85.00 day C4795 Rivet Buster/Chipper Extra Bits $ 19.00 ea C4805 Rotary Hammer $ 97.00 day C4825 Shovel, Push Broom, Squeegee, or Scraper $ 7.00 day C4830 Water Tank,Towable (500 gal) $ 169.00 day City Council 17 — 107 6/2/2026 Page 16 of 23 RENTAL EQUIPMENT RATES ITEM NO. EQUIPMENT NAME RATE UNIT C5000 Bin Delivery (30 Mile Radius) $ 510.00 load C5020 Bin Liner- Dewatering Bin Fabric Liner(130 micron) $ 185.00 ea C5025 Bin Liner- Roll-Off Bin Plastic Liner $ 38.00 ea C5005 Bin Rental- 10& 15 Yard Roll-Off Bins $ 16.00 day C5010 Bin Rental- 20 Yard Dewatering Roll-Off Bins $ 52.00 day C5015 Bin Rental- 20&40 Yard Roll-Off Bins $ 22.00 day C5035 Ramp Rental $ 28.00 pair/day C5040 Ramp Rental-Towable Ramp $ 121.00 day C5030 Storage Tank Rental, Skid Mounted (7500-10000 gal.) $ 47.00 day City Council Page 17 of127 — 108 6/2/2026 CONSUMABLES RATES ITEM NO. EQUIPMENT NAME RATE UNIT ABSORBENTS/CLEANING AGENTS/NEUTRALIZERS C6000 Absorbent(Superfine) $ 19.00 bag C6005 Absorbent Sock (2" Dia,ZPG) $ 9.00 ft C6010 Absorbent Booms (3" Diameter x 10' Long) $ 30.00 ea C6015 Absorbent Pads $ 198.00 bale C6020 All Purpose Cleaner(Fabuloso) $ 14.00 gal C6025 Bleach $ 14.00 gal C6030 Citric Acid $ 9.00 lb C6035 Caustic Soda (Bead) $ 9.00 lb C6040 Caustic Soda (Flake) $ 6.00 lb C6045 Gold Crew $ 79.00 gal C6050 Soda Ash $ 6.00 lb C6055 Simple Green/ Kleen Green $ 19.00 gal C6060 Sugar $ 6.00 lb C6065 Vermiculite $ 73.00 bag C6070 Neozyme $ 64.00 gal CONTAINERS/DRUMS C6101 Cardboard Box--4'to 8' Long (For Light Tubes) $ 19.00 ea C6100 Cubic Yard Box With Pallet $ 116.00 ea C6105 Drum Liner-55 gal. $ 8.00 ea City Council Page 18 of1A— 109 6/2/2026 CONSUMABLES RATES ITEM NO. EQUIPMENT NAME RATE UNIT C6110 Fiber Drum-20 gal. D.O.T. (New) $ 113.00 ea C6115 Fiber Drum-30 gal. D.O.T. (New) $ 140.00 ea C6120 Fiber Drum-55 gal. D.O.T. (New) $ 201.00 ea C6125 Fiber Drum-55 gal. D.O.T. (Reconditioned) $ 35.00 ea C6135 Overpack Poly Drum-95 gal. (New) $ 487.00 ea C6140 Overpack Poly Drum-95 gal. (Reconditioned) $ 160.00 ea C6142 Overpack Poly Drum-85 gal. (New) $ 379.00 ea C6144 Overpack Poly Drum-85 gal. (Reconditioned) $ 146.00 ea C6145 Overpack Steel Drum-85 gal. (New) $ 515.00 ea C6150 Overpack Steel Drum-85 gal. (Reconditioned) $ 154.00 ea C6155 Pail-5 gal. D.O.T. (With Snap/Screw Lid) $ 32.00 ea C6160 Poly Drum Open Top- 15 gal. D.O.T. (New) $ 103.00 ea C6162 Poly Drum Closed Top- 15 gal. D.O.T., White (New) $ 160.00 ea C6165 Poly Drum Open Top-30 gal. D.O.T. (New) $ 142.00 ea C6170 Poly Drum Open Top-30-gal. D.O.T. (Reconditioned) $ 90.00 ea C6171 Poly Drum Closed Top- 30-gal. D.O.T., White (New) $ 86.00 ea C6175 Poly Drum Closed Top- 55 gal. D.O.T. (Reconditioned) $ 53.00 ea C6180 Poly Drum Open Top-55 gal. D.O.T. (New) $ 175.00 ea C6185 Poly Drum Open Top-55-gal. D.O.T. (Reconditioned) $ 99.00 ea C6189 Poly Drum Closed Top- 55-gal. D.O.T., Clear (New) $ 87.00 ea C6190 Poly Drum Closed Top- 55-gal. D.O.T.,White (New) $ 165.00 ea City Council Page 19 of1A— 110 6/2/2026 CONSUMABLES RATES ITEM NO. EQUIPMENT NAME RATE UNIT C6195 Poly Tote-275 gal. D.O.T. (New) $ 506.00 ea C6200 Sample Jar $ 7.00 ea C6205 Sample Tubes (Glass) $ 5.00 ea C6207 Steel Drum Open Top-30 gal. D.O.T. (New) $ 203.00 ea C6209 Steel Drum Closed Top-30 gal. D.O.T. (New) $ 162.00 ea C6210 Steel Drum Open Top-55 gal. D.O.T. (Reconditioned) $ 106.00 ea C6211 Steel Drum Open Top-55 gal. D.O.T. (New) $ 228.00 ea C6212 Steel Drum Closed Top-55 gal. D.O.T. (New) $ 228.00 ea C6213 Steel Drum Closed Top-55 gal. D.O.T. (Reconditioned) $ 53.00 ea C6215 Super Sack $ 87.00 ea PERSONNEL PROTECTIVE EQUIPMENT C6300 Gloves- Rubber Gloves $ 8.00 pair C6305 Gloves-Viton Gloves (For PCBs) $ 326.00 pair C6310 P.P.E. (Gloves,Tyvek, and Respirator) $ 61.00 day/person C6315 Rain Gear- Heavy Weight $ 39.00 ea C6320 Rain Gear- Light Weight $ 37.00 ea C6325 Respirator Cartridge- Dual Half-Face $ 30.00 day C6330 Respirator Cartridge- Dual Full-Face $ 59.00 ea C63K Respirator Cartridge-Single $ 26.00 ea C6340 Saranex Suit $ 69.00 ea C6345 Sigel Suit(Acid Suit) $ 70.00 day City Council Page 20 of1A— 111 6/2/2026 CONSUMABLES RATES ITEM NO. EQUIPMENT NAME RATE UNIT C6350 Tyvek Suit(White) $ 18.00 ea C6355 Tyvek Suit(Poly) $ 28.00 ea MISCELLANEOUS CONSUMMABLES C6400 Bags- Bio-Waste Bags (30 gal.) $ 2.00 ea C6405 Bags- Heavy Duty Plastic Bags $ 2.00 ea C6407 Bags-Air Bags $ 30.00 ea C6410 Caution Tape (Harris) $ 44.00 roll C6415 Cement-Regular(90 lb. Bag) $ 16.00 ea C6420 Cement-Ready Mix (60 lb. Bag) $ 10.00 ea C6425 Chlor-D-Tect Test Kit $ 37.00 ea C6430 Duct Tape $ 15.00 roll C6435 Flex Hose-6" Disposable $ 18.00 ft C6440 Flex Hose-4" Disposable $ 5.00 ft C6445 Hudson Sprayer $ 55.00 ea C6450 Labels- Hazardous Waste Labels $ 2.00 ea C6455 Patch Kit $ 47.00 ea C6460 Placards(Aluminum) $ 10.00 ea C6465 Plastic Sheeting, 10 mil (Black, 20'W x 1001) $ 273.00 roll C6475 Plastic Sheeting,4 mil (Clear, 20'W x 1001) $ 96.00 roll C6480 Plastic Sheeting, 6 mil (Clear, 20'W x 1001) $ 166.00 roll C6485 Plastic Sheeting, 10 mil (Clear, 20'W x 1001) $ 273.00 roll City Council Page 21 of1A— 112 6/2/2026 CONSUMABLES RATES ITEM NO. EQUIPMENT NAME RATE UNIT C6490 Pump- Disposable Hand Pump $ 63.00 ea C6495 Rags (Box) $ 86.00 box C6500 Rags (Half Box) $ 43.00 half box C6505 Sand Bag $ 6.00 ea C6510 Shrink Wrap-20"Stretch Film $ 81.00 roll C6515 Silt Fencing (3'W x 1001) $ 83.00 ea C6520 Silt Fencing (3'W x 3001) $ 247.00 ea C6525 Track Mats $ 366.00 ea C6530 Wattle (8.5" Dia. x 25' Long) $ 66.00 ea City Council Page 22 of1A— 113 6/2/2026 OUTSIDE SERVICE RATES ITEM NO. EQUIPMENT NAME RATE Subcontractor Markup Cost Plus 10% DISPOSAL CHARGES C7100 Disposal Fee Cost Plus 10% C7110 Washout Fee- Hazardous Waste Cost Plus 10% C7115 Washout Fee- Non-Hazardous Waste Cost Plus 10% C7120 Washout Fee- Disposal Facility Cost Plus 10% LABORATORY CHARGES C7200 Laboratory Analysis Cost Plus 10% C7205 United Pumping Profile Charge (Administrative) $ 80.00 /each City Council Page 23 of1273— 114 6/2/2026 QUOTEDate: April 24, 2026 Lawnscape Systems, Inc. TO: Ramon Menjivar 5215 State Street United Storm Water Montclair, CA 91763 14000 Valley Blvd Phone: (800) 255-5296 City of Industry CA Fax: (909) 627-0032 91746 cart@lawnscape.com (626) 890-7104 SALESPERSON JOB PAYMENT TERMS DUE DATE cl Rate Sheet-Santa Ana Storm Drain Weed Abatement Net 45 Days N/A ITEM DESCRIPTION PRICE PER HOUR TOTAL Prevailing Wage Job including mobilization to Job Site 1 for removal of weeds,grasses, plants near stormwater $95.45 TBD conveyance channels per man hour including hand tools Large equipment for tree removals and chipping of 2 branches into tree truck. Large Spray Truck for chemical $185.95 TBD application Chemical spraying to prevent re-growth of areas after 3 clearing with approved herbicides. $95.45 TBD 4 Irrigation System Maintenance&Repair $125.95 5 Bio-Swale Planting as needed $95.45 TBD Note:These are Prevailing Wage Rates Subtotal Sales Tax Total Any questions please contact:Carl Clifton,at 909-627-2000 x103. This is a quotation covers all costs for the above services including labor,material,vehicles,insurance, taxes,etc. To accept this quotation,sign here and return: Ill. 111�11t� Lawnscape. S Y S T E ■WN S— ■fV Q--_ THANK YOU FOR YOUR BUSINESS! City Council 17 — 115 6/2/2026 2615 Strozier Avenue El Monte, CA 91733 JXXMULTI W SYSTEMS. INC. Tel: (626)401-2627 Fax: (626)442-0839 www.m u Itiwsystems.com April 22,2026. To: United Storm Water Job: Santa Ana To whom it may concern, Multi W Systems rates are: • Prevailing Wage: $150.00 per hour/per person ! Confined Space:$200.00 per hour/per person Confined space equipment, blower,gas monitor,triple pot and confined space certificate. All labor is billed portal-to-portal (travel time included).The clock starts when our technician leaves our facility and stops upon their return.Transportation included. If you have any questions,please feel free to contact us. Sincerely, -�aA Jack Wang i4/22/26 Water& Wastewater Equipment Supplier Pumps,Motors,Controls and Process Equipment City Council 17 — 116 6/2/2026 EXHIBIT C— Insurance Requirements Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability(CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal &advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. • Pollution Legal Liability (PLL). With limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate. • Professional Liability (Errors and Omissions (PL): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. City Council 17 — 117 6/2/2026 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Craig Foster, 20 Civic Center Plaza, M-22, Santa Ana, CA 92701. The name and location of the project or event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than ANII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors City Council 17 — 118 6/2/2026 Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. City Council 17 — 119 6/2/2026 Public Works Agency www.santa-ana.org/pw Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 2, 2026 TOPIC: Measure M2 Funding Eligibility 2026-27 Renewal AGENDA TITLE Resolutions to Maintain Measure M2 Funding for the FY 2026-27 Eligibility Cycle Per the Orange County Transportation Authority Measure M2 Eligibility Guidelines (Non- General Fund) RECOMMENDED ACTION 1. Adopt a Resolution confirming the status and update of the Pavement Management Plan per Orange County Transportation Authority 2026-27 Measure M2 eligibility requirements. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE STATUS AND UPDATE OF THE PAVEMENT MANAGEMENT PLAN FOR THE MEASURE M2 PROGRAM 2. Adopt a Resolution confirming the status and update of the City's 2026 Local Signal Synchronization Plan to maintain eligibility for Measure M2 Program funding. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE UPDATE OF THE LOCAL SIGNAL SYNCHRONIZATION PLAN FOR THE MEASURE M (M2) PROGRAM GOVERNMENT CODE §84308 APPLIES: No DISCUSSION In November 1990, Orange County voters approved Measure M, a one-half cent sales tax increase for 20 years, to fund transportation projects in Orange County. In November 2006, voters approved the Renewal of Measure M (M2) for an additional thirty years, effective April 2011. The Orange County Transportation Authority (OCTA) administers Measure M2 revenues and expenditures. In total, OCTA expects to receive over $13.2 Billion over the 30-year period that Measure M2 is in effect (2011-2041). City Council 18 — 1 6/2/2026 Measure M2 Funding Eligibility 2026-27 Renewal June 2, 2026 Page 2 OCTA collects the one-half cent sales tax revenue and distributes it among freeway, transit, and local street improvements as shown in the following graphic: Funding Distribution co C ENVIRONMENTAL "Ai 5 of C.K,..n 1% gnu,ew Enniwnn nnWM4y.liu.i PSs{ydm Au Wl o/]-hdd--.li OC{N, „ I. d!�/ CO1FA "�^'E.9 .r.]sRNbcand to br* y Santa Ana receives Measure M2 funds in two categories: Local Fair-Share (LFS) (formulaic distribution) and Competitive Grants. Generally LFS funding is utilized by the City to maintain and rehabilitate streets based on the City's Pavement Management Program, while Competitive Grant funds are used to construct transportation projects such as street widenings and bike lanes in accordance with the adopted General Plan's Mobility Element and the County's Master Plan of Highways. In order to qualify for both funding categories, Santa Ana (along with all Orange County Cities) must adhere to strict requirements and satisfy 13 eligibility categories. Fulfilling M2 eligibility requirements allows the City access to over $6 million annually in LFS funding. Since the implementation of Measure M2 in April 2011, the City of Santa Ana has received approximately $71.9 million in Local Fair Share funding and approximately $185.2 million in Competitive Grant funding. LFS has been a funding source for various street improvement projects primarily funding an annual neighborhood Local Street Preventative Maintenance (slurry seal) project. Additionally, LFS funds have contributed toward both the Warner Avenue Improvements projects and the Bristol Street Improvements as well as the Main Street Slurry Seal and Resurfacing project. Future uses of LFS funds in the fiscal year 26/27 Capital Improvement Program include Bristol Street Corridor Regional Traffic Synchronization and Industrial Street Repairs in addition to the annual neighborhood Local Street Preventative Maintenance project. City Council 18 — 2 6/2/2026 Measure M2 Funding Eligibility 2026-27 Renewal June 2, 2026 Page 3 The City has been successful in being awarded Measure M2 Competitive Grant funding for a number of projects. Grant funds allowed for the construction of the Bristol and Warner corridor improvements as well as 10th & Flower Park stormwater capture, bus stop improvements, and various traffic signal synchronization projects. Future grant funded projects are to be determined as future awards are announced but will include Fairview Street Improvements (91" St. to Trask Ave.). OCTA determines local agency annual eligibility for M2 funds based upon the local agency's successful and timely submittal of required documentation. As part of the requirements due by June 30, 2026, the City must update, and adopt via resolution, a Pavement Management Plan (PMP) biennially (Exhibit 1). The PMP is the City's strategic plan to manage the preservation, rehabilitation, and maintenance of paved roads by analyzing pavement life cycles, assessing overall system performance costs, and determining alternative strategies and necessary costs to improve paved roads (Exhibit 2). A copy of the PMP with a certification must be submitted to OCTA by June 30, 2026. Additionally, the City must update and adopt via resolution the Local Signal Synchronization Plan (LSSP) every three years (Exhibit 3). The LSSP is a planning document that helps guide traffic signal synchronization and related capital investment (Exhibit 4). The purpose of traffic signal synchronization is to relieve congestion on the arterial roadway system during peak traffic demand and avoid formation of gridlock conditions. Measure M2 includes a robust Regional Traffic Signal Synchronization funding program to aid in regional signal synchronization. The City's 2026 update to LSSP is required to be consistent with OCTA's Regional Traffic Signal Synchronization Master Plan, and must be affirmed via resolution by June 30, 2026, to continue eligibility for Net Revenues as part of Measure M2. Staff recommends City Council adopt the proposed resolutions. Adoption of these resolutions by June 30, 2026 is required to meet Measure M2 Program guidelines, ensure that the City continues to receive Measure M2 Local Fair Share funds each year, and remain eligible for Comprehensive Transportation Funding Program (CTFP) grant funding. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. City Council 18 — 3 6/2/2026 Measure M2 Funding Eligibility 2026-27 Renewal June 2, 2026 Page 4 FISCAL IMPACT There is no fiscal impact at this time. The recommended actions will maintain the City's eligibility to receive Measure M2 funds. Upon meeting OCTA eligibility requirements, the City of Santa Ana is anticipated to receive $6,198,919 in LFS funds (as of February 2026 estimate) and an undetermined amount in M2 competitive funds for FY 2026-27. If the recommended action is not approved, the City stands to lose Measure M2 LFS revenue and eligibility to apply for various future OCTA comprehensive funding programs. EXHIBIT(S) 1. Resolution for Pavement Management Plan 2. 2026 Pavement Management Plan 3. Resolution for Local Signal Synchronization Plan 4. 2026 Local Signal Synchronization Plan Submitted By: Rodolfo Rosas, P.E., Acting Executive Director, Public Works Agency Approved By: Alvaro Nunez, City Manager City Council 18 — 4 6/2/2026 EXHIBIT 1 RESOLUTION NO. 2026-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE STATUS AND UPDATE OF THE PAVEMENT MANAGEMENT PLAN FOR THE MEASURE M2 PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The City of Santa Ana is required to meet eligibility requirements and submit eligibility verification packages to the Orange County Transportation Authority ("OCTA") in order to remain eligible to receive Measure M2 funds. B. On a biennial basis, the City of Santa Ana is required to adopt and update a Pavement Management Plan ("PMP"), using the required format, regarding the status of road pavement conditions and implementation of the PMP. C. The City of Santa Ana is required to provide a plan that manages the preservation, rehabilitation, and maintenance of paved roads by analyzing pavement life cycles, assessing overall system performance costs, and determining alternative strategies and costs necessary to improve paved roads. Section 2. The City Council hereby declares that the PMP is in conformance with the PMP Submittal Template provided in the Countywide Pavement Management Plan Guidelines. Section 3. The City of Santa Ana hereby adopts a PMP and has provided an updated PMP report, using the required format, to OCTA. Section 4. The City Council authorizes the Executive Director of the Public Works Agency, the City Engineer, or his or her designee to sign the PMP certification form. Section 5. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. Resolution 2026-XX City Council 18 — 5 PaV:A2&?6 EXHIBIT 1 ADOPTED this day of , 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:/. K,Aje Nellesen Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER L. HALL, do hereby attest to and certify the attached Resolution No. 2026- XX to be the original resolution adopted by the City Council of the City of Santa Ana on Date: City Clerk City of Santa Ana Resolution 2026-XX City Council 18 — 6 PaWS26:?6 V�\C WO r �, Q ors * JIr 'k SANTA ANA ' • � 1 1 1 � � • � 1 FF May, 2026 CouncilCity i • 1 • EXHIBIT 2 TABLE OF CONTENTS TABLEOF CONTENTS ................................................................................................................i EXECUTIVE SUMMARY.......................................................................................................... E-1 1.0 INTRODUCTION .................................................................................................................1-1 2.0 METHODOLOGY ................................................................................................................2-1 2.1 Inventory ........................................................................................................................2-1 2.2 Planning .........................................................................................................................2-2 2.3 Data Collection...............................................................................................................2-2 2.4 Data Entry......................................................................................................................2-2 2.5 Analysis..........................................................................................................................2-2 3.0 PAVEMENT NETWORK .....................................................................................................3-1 3.1 Functional Classifications...............................................................................................3-2 3.2 Pavement Condition Index.............................................................................................3-4 3.3 Existing Pavement Condition .........................................................................................3-5 4.0 MAINTENANCE AND REHABILITATION STRATEGIES ..................................................4-1 4.1 Treatment Types and Associated Costs........................................................................4-1 4.2 Funding ..........................................................................................................................4-5 4.3 Budget Alternatives .......................................................................................................4-6 4.3.1 Existing Funding....................................................................................................4-7 4.3.2 Alternative Funding Levels Required To Maintain Existing PCI..........................4-10 4.3.3 Alternative Funding Levels Required To Improve PCI ........................................4-13 APPENDIX A: ENTIRE PAVEMENT NETWORK PCI REPORT APPENDIX B: ARTERIAL STREETS 7-YEAR M&R PLAN APPENDIX C: LOCAL STREETS 7-YEAR M&R PLAN APPENDIX D: OCTA PAVEMENT MANAGEMENT COMPLIANCE REPORT 2024 - Pavement Management Plan Certification - Quality Assurance / Quality Control Plan - Executive Summary Ci ounce — 8 6/2/2026 EXHIBIT 2 Table Of Contents FIGURES Figure E-1: PCI Distribution for 2022, 2024 and 2026.............................................................. E-1 Figure 2-1: Sample Pavement Deterioration Curve...................................................................2-3 Figure 3-1: Entire Pavement Network Summary .......................................................................3-1 Figure3-2: Arterial Street...........................................................................................................3-2 Figure3-3: Local Street .............................................................................................................3-3 Figure 3-4: Current PCI Distribution (Entire Pavement Network) ..............................................3-5 Figure 3-5: Current PCI Distribution (Arterial Network)..............................................................3-6 Figure 3-6: Current PCI Distribution (Local Network) ................................................................3-7 TABLES Table E-1: Funding Alternatives Summary............................................................................... E-4 Table 3-1: Current Entire Pavement Network Summary............................................................3-1 Table 3-2: Pavement Condition Index and Treatment Type ......................................................3-4 Table 3-3: PCI Distribution Comparison (2022, 2024 vs. 2026) ................................................3-5 Table 3-4: PCI Distribution.........................................................................................................3-8 Table 4-1: Cost by Condition (Arterial Network) ........................................................................4-3 Table 4-2: Cost by Condition (Local Network) ...........................................................................4-3 Table 4-3: Existing Funding (Entire Pavement Network)...........................................................4-8 Table 4-4: Existing Funding (Arterial Network) ..........................................................................4-8 Table 4-5: Existing Funding (Local Network).............................................................................4-9 Table 4-6: Alternative Funding Levels Required To Maintain Existing PCI (Entire Pavement Network)....................................................................................4-11 Table 4-7: Alternative Funding Levels Required To Maintain Existing PCI (Arterial Network) ...................................................................................................4-11 Table 4-8: Alternative Funding Levels Required To Maintain Existing PCI (Local Network)......................................................................................................4-12 Table 4-9: Alternative Funding Levels Required To Improve PCI (Entire Pavement Network)....................................................................................4-14 Table 4-10: Alternative Funding Levels Required To Improve PCI (Arterial Network) ...................................................................................................4-14 Table 4-11: Alternative Funding Levels Required To Improve PCI (Local Network)......................................................................................................4-15 Ci ounce — 9 6/2/20 6 EXHIBIT 2 ACRONYMS AC Asphalt Concrete ASTM American Society of Testing Materials AV Avenue BLVD Boulevard CDBG Community Development Block Grant CIP Capital Improvement Program CIR Circle CIR Cold In-Place Recycling City City of Santa Ana COMM Common CT Court CTB Cement Treated Base DR Drive EB East Bound FDR Full Depth Reconstruction FWY Freeway FY Fiscal Year GIS Geographical Information System GN Glen GPCE General Plan Circulation Element HUTA Highway Users Tax Account LN Lane M&R Maintenance and Rehabilitation MPAH Master Plan of Arterial Highways NB North Bound OCTA Orange County Transportation Authority PCC Portland Cement Concrete PCI Pavement Condition Index PCIaW Average Area-Weighted Pavement Condition Index PDC Pavement Deterioration Curve PL Place PMP Pavement Management Program RD Road RR Railroad RSRP Residential Street Repair Program SB South Bound SF Square Feet ST Street WB West Bound WY Way Ci ounce — 10 6/2/2026 EXHIBIT 2 EXECUTIVE SUMMARY The City of Santa Ana (City) Public Works Agency utilizes StreetSaver and geographical information system (GIS) to develop the Pavement Management Program (PMP) to provide an accurate inventory of the current and projected pavement condition of all public roadways and to implement a seven-year roadway maintenance and rehabilitation (M&R) program to maximize the return from available existing funding for street pavement. The PMP's ultimate goal is to effectively strategize short and long-term usages of current and future limited funding to restore and maintain the entire street pavement network at "Good" condition or better. The City currently manages 454 miles of streets for a total of approximately 93.4 million square feet (SF) of paved surfaces. To be consistent with the City General Plan Circulation Element Master Plan of Streets and Highways and the Orange County Transportation Authority (OCTA) Master Plan of Arterial Highways (MPAH), the entire street pavement network is organized into two networks (arterial and local) depending on its functional classifications (i.e. major, primary, secondary, and collector arterial streets; residential and non-residential local streets). There are 129.3 miles (28% of entire pavement network) in the arterial network and 324.5 miles (72% of entire pavement network) in the local network. To assist planning maintenance needs, the streets are also arranged into over 4,170 sections and classified by surface types — Asphalt Concrete (AC) or Portland Cement Concrete (PCC). Figure E-1: PCI Distribution for 2022, 2024 and 2026 PCII Distribution (FY 2022 thru 2026) 60.0% Entire Network Arterial Network Local Network 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% ' Errt,re Arterial Local Network N etwo rk Network ■very Good 96.1DD 0 Good 75.95 0 Fair 60-74 D Poor 41.54 ■ver'j Poor v-=v CI ounce — 11 6/2 6 EXHIBIT 2 Executive Summary Pavement condition inspections are performed biennially for both the arterial and local networks. Figure E-1 shows a comparison of the Pavement Condition Index (PCI) distribution between the 2022, 2024 and 2026 inspections. The PCI is a numerical value ranging from 0 for deteriorated pavement with virtually no remaining life to 100 for new or recently rehabilitated pavement. Generally, the PCI value is expressed as an area-weighted PCI (PCIaW) to provide a more representative value. A PCI value is computed for each street section based on the pavement distresses found within that section during an inspection. Inspections provide the data utilized in analysis and surface treatment recommendations for each street section; however,the PCI values shall be utilized for planning purposes in determining the surface treatment types and are not intended to replace sound engineering judgment. In general, the City's strategies involve the utilization of surface seals, such as crack sealing or slurry sealing for preventive maintenance and rehabilitation (M&R) of streets in "Good" condition and major M&R plans typically consist of overlays, such as thin overlays, for "Fair" condition streets; resurfacing, such as structural overlays or cold-in-place recycling (CIR), for"Poor" condition streets; and reconstruction, such as cement-treated base (CTB) or full depth reconstruction (FDR), for "Very Poor" condition streets. A fully integrated PMP has had a positive effect on improving the City's entire pavement network by developing efficient M&R strategies and analyzing the effect of various funding alternatives on the pavement conditions. The strategies include forecasting optimal time for M&R needs, providing cost-effective alternatives for halting the deterioration of existing pavement, improving the overall condition of the entire pavement network, and reducing the backlog of M&R work over the next seven years. To carry forward one of the City's main objectives in providing a safe, reliable, efficient, and comfortable driving environment, this PMP report analyzes various M&R strategies, the effect of the City's existing Capital Improvement Program (CIP) funding on the street pavement system, and projected funding to both maintain and improve existing PCIaW over a seven-year plan. With existing funding of just under $115 million for the entire pavement network over the seven- year period from Fiscal Year (FY) 2026/27 through FY 2032/33, the entire pavement network existing PCIaW of 75.2 is projected to decrease by eight (8) percent to 69 at the end of the seven- year cycle under existing funding levels. Individually, the arterial and local networks are projected to experience a negative result in existing PCIaW, eleven (11) percent arterial decrease and eight (8) percent local decrease. Furthermore, the backlog for the entire pavement network is projected to increase by 58 percent from $325.6 million in the first year to $595.6 million in the seventh year. If the existing PCIaW of 75.2 were to be maintained at the end of the seven-year cycle, a total of $36.3 million in additional funds calculated at about $5.1 million annually would be required; thus providing for a total alternative funding level of just over$150.5 million through FY 2032/33. The additional funding would be applied to both the arterial and local networks at 62 percent ($22.5 million) and 38 percent($13.8 million), respectively. Furthermore, with this additional funding, the backlog for the entire pavement network is projected to increase by 42 percent from $325.6 million in the first year to $462.8 million in the seventh year. If the existing PCIaW were to be improved by three (3) points to 78.2 at the end of the seven-year cycle, a total of $46.0 million in additional funds calculated at about $6.5 million annually would Ci ounce — 12 6/2 6 EXHIBIT 2 Executive Summary be required; thus providing for a total alternative funding level of over $160.2 million through FY 2032/33. The additional funding would be applied to both the arterial and local networks at 62 percent ($28.5 million) and 38 percent ($17.5 million), respectively. Furthermore, with this additional funding, the backlog for the entire pavement network is projected to increase by 21 percent from $325.6 million in the first year to $393.4 million in the seventh year. Overall, the conclusion drawn from this PMP report is that the backlog for the entire pavement network is evenly distributed across both the arterial and the local network. Additionally, existing funding levels in the City CIP will not keep pace with rehabilitation needs over the next seven years. Since preserving street condition and performance should be a priority to provide motorists with safety assurances, the City's goal over the next seven years is to acquire sufficient pavement M&R funding to sustain the entire street pavement network at "Good" condition or better. By achieving this goal, the City will remain eligible for the reduced local match requirements for the renewed Measure M2 Competitive grant until FY 2032/33. 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O O of a) W L O N CD CD D �\ a a) - � � 06 L(") IliLci Lr C6 V a) � C 7 -Fa CT a� N t0 o (n Q) C cn o .c + ¢ z Ge> EF}N Ef} Ef} O Q M W �• 'o 'X T p N O p - rn a) Xrn.� .X Q LU CO It O in > U N C X N O N L CO r- M O O O > _ aY � W o tmE N 00 LO LO N 00 - U C C N Lr� ti ti � 0 a. m o r c � W > N m LOC) � � o � �=a � 0)r a Z 60 Cf> 69- C .5 C � r , 6 LL a� 'aaLL2wLLcco � "p -p .k 3 M i� co O LL 0)++ cu � y LPL -0 a) O O 06 LT E to E ,a � -a w N O U U O p .. N d p 2 w ,,-a Q ea c0 m U C � p N ' O a) w +=' w E c L= LL c c r= LL = o a w � Q _@ _� O CM N L _ = L U- N _ O ULLULLU � cO N > LL oLL � LL o m � •> c> c> c> L310 °r U o c �. �. u' aaaoL � 0R0 c d d C (0 N M //L� cc� O cc O p O (0 UcoMMYd � H � H _ C O O ,y •— G •— •— G �, C (� L L L L L Q N L co N coc U N N L L N L N L L o0o R O X O X O = �- X >'_0 >'�'•' pNNNm � � nn � N W N W N Q LL LL ti W ti W r-- W r - Q Z Cl) Lricoroorn _ U EXHIBIT 2 1.0 INTRODUCTION Since public streets are utilized for moving people and freight and they are vital to the City of Santa Ana (City) economy, preserving their condition and performance should be a priority. The City Public Works Agency has developed the Pavement Management Program (PMP) to monitor and maintain the City street system utilizing StreetSaver, MyRoads®and geographic information system (GIS). The City's PMP has been developed to assist City personnel generate a solid and reliable Capital Improvement Program (CIP) based on the Pavement Condition Index (PCI) of the streets to sustain a desirable level of pavement performance on a network scale. The PMP's ultimate goal is to effectively strategize short and long-term usages of current and future limited funding to restore and maintain the entire pavement network at "Good" condition or better. Additionally, StreetSaver was selected as the pavement management software to be utilized by the Orange County Transportation Authority(OCTA) and all member agencies in Orange County; therefore, with the City of Santa Ana's ongoing management of StreetSaver, the City's PMP is in compliance with this OCTA requirement. The purpose of the PMP is to: • Provide an accurate current inventory and pavement conditions of all public roadways; • Predict future pavement condition with and without work; • Develop a roadway maintenance program; • Prioritize and recommend the most cost-effective roadway repairs; • Implement a 7-year roadway maintenance and rehabilitation (M&R) program; • Maximize the return from available funding for street pavement. Pavement is a dynamic structure where deterioration is constantly occurring. Therefore, as part of the development of the PMP, a survey of the City street pavement condition must be conducted on a regular basis to identify the type of severity and quantity of pavement distresses (refer to Section 2.0 Methodology and Appendix D: Quality Assurance/Quality Control Plan). The pavement management database needs to be updated frequently to reflect the changes in pavement conditions and pavement maintenance histories. Upon completion of the survey and database updates, StreetSaver generates a new PCI value, which assists in the selection of the most cost-effective roadway M&R strategy. The PCI value, which was developed by US Army Construction Engineering Research Laboratory and adopted as standard procedure by the American Society of Testing Materials (ASTM) and the American Association of State Highway and Transportation Officials, has been utilized by numerous municipalities nationwide. Ci ounce — 15 6/2/ 6 EXHIBIT 2 2.0 METHODOLOGY 2.1 INVENTORY All streets within the City are categorized as either arterial or local streets and are grouped as such into their respective networks; collectively they comprise the entire pavement network. Within each network, the streets are ranked based on their functional classifications (refer to Section 3.0 Pavement Network) and are assigned a letter that corresponds with the rank. In the case of the arterial network, the letter 'B' is assigned to major arterial streets, the letter `P' is assigned to primary arterial streets, the letter`S' is assigned to secondary arterial streets, and the letter 'C' is assigned to collector arterial streets. In the case of the local network, the letters 'E' and `I' are assigned to residential and non-residential streets, respectively. Each street, or branch, is divided into segments, or sections, at intersecting streets and railroads. For example, Main Street from First Street to Second Street and Grand Avenue from Railroad to Chestnut Avenue.Additionally, a section break is introduced where a change in pavement surface is encountered mid-block. For example, if the pavement surface were to change from Asphalt Concrete (AC) to Portland Cement Concrete (PCC) at any point along Main Street from First Street to Second Street, then the resulting sections would be Main Street from First Street to AC- PCC Transition and Main Street from AC-PCC Transition to Second Street; where one section has an AC surface and the other has a PCC surface. In an effort to help identify and sort the streets efficiently, identifying numbers are assigned to each branch and section. A Branch ID is a six-digit number assigned to each branch and is numbered increasingly with numbered streets listed first followed by the remainder of the streets listed in alphabetical order. A Section ID is a four-digit number assigned to each section and is numbered increasingly based on geography from west to east and from south to north. For example, the westernmost or southernmost section of a branch would have a Section ID with the lowest number and the easternmost or northernmost section of a branch would have a Section ID with the highest number. Furthermore, the four-digit Section ID number may be followed by a letter such as N, S, E, or W that denotes the direction of travel (north, south, east, and west, respectively) along a street. This letter is used to differentiate between the two halves of a street when it is divided as such. For example, Section ID 1100N and Section ID 1100S would denote the northbound and southbound sides of a section, respectively. Additionally, other sort features are available to assist in further grouping segments with similar characteristics. For example, to identify streets within pre-defined geographical areas, each section is labeled with a number that corresponds to either a neighborhood or a non-neighborhood area. A neighborhood area, which is typically comprised of churches, schools, and residential properties, is defined as the boundary established through a collaboration of the City's Community Development Agency (CDA) and local residents based on both geographic and social components. Currently, there are 64 neighborhoods established in the City,which meet with CDA staff regularly to develop strategies to shape it for the better and sustain it for the long term. A non-neighborhood area refers to the zone located outside of the established neighborhood boundaries comprising of mostly commercial and industrial uses. Ci ounce — 16 6/2 6 EXHIBIT 2 2.0 Methodology 2.2 PLANNING Preparation prior to performing pavement surveys involves three major components: inspector training, survey type selection, and identifying sample units. • Inspector Training - In order to be familiar with the inspection guidelines, inspectors are prompted to read the StreetSaver Asphalt & Concrete Distress Manuals, complete the web-based Pavement Management software training and learn the data input application for the StreetSaver program prior to inspecting. Additionally, the inspection routes are planned in a time-efficient manner to efficiently capture the pavement data. • Survey Types - There are two types of surveys allowable: "windshield" and "walking" surveys. A windshield survey consists of examining the pavement from a vehicle moving at no more than 10 miles per hour (MPH), while a walking survey allows an inspector to examine from the pavement surface itself. Although, for safety reasons, walking surveys on arterial roadways may be performed from a safe place adjacent to the pavement such as a sidewalk, center median, or shoulder. • Sample Units - Random areas, known as sample units, within a street section are inspected as a representative of the whole segment. A sample unit for an asphalt street section contains a total area of 2500 square feet (SF) ±1000 SF, and a sample unit for a PCC street section contains a total number of 20 slabs ±8 slabs. 2.3 DATA COLLECTION The pavement distresses found within a sample unit are identified by type, classified by severity, measured/counted, and recorded as they are encountered in the field. A number of sample units are randomly selected for re-inspection to assure consistent and accurate results among inspectors. Refer to Appendix D: Quality Assurance/Quality Control Plan for further details on quality control/quality assurance. 2.4 DATA ENTRY The collected pavement distress data is input into StreetSaver, creating an inspection record for each sample unit. 2.5 ANALYSIS Based on the latest inspection data and several other factors, including surface type, functional classifications, last construction date, and PCI, pavement deterioration curves (PDCs) or pavement condition prediction models are generated separately for the local and arterial networks. These curves are imperative for a complete PMP to predict future pavement performance and determine maintenance and rehabilitation (M&R) requirements. Figure 2-1 shows a sample PDC with the appropriate M&R. Ci ounce — 17 6/2 6 EXHIBIT 2 2.0 Methodology Figure 2-1: Sample Pavement Deterioration Curve Zoo Very Good Do Nothing 85 — — — — — — — — — — — — — — — — — — — — Good Surface Seal a75 — — — — — — — — — — — — — - - — — — — — — — — — — — — 0 Fair Overlay *_' 60 - — — — — — — — — — — — — — — — — — — — — — — — - — — — — — — — — =a 0 Poor Resurfacing c40 — — — — — — — — — — — — — — — — — — — — — — — — — — — — v E v M Very Poor Reconstruction 0 - Pavement Life(yrs) To develop an accurate PDC, "suspicious" data / anomalies outside of the maximum and minimum envelopes generated from StreetSaver are filtered out. For example, data with PCI increase significantly with age (recording error) or lack of past inspection data must be removed because pavements are load carrying structures, which degrade over time due to the combined action of environmental and traffic. This data filtering processing is critical because pavements with unusual performance would have substantial impact on the PDC behavior and the pavement life cycle consequently. The final PDCs illustrate that the rate of deterioration is fairly slow in the early years of the pavement's design life. During the first 65 percent to 75 percent of a pavement's design life, which varies based on functional classifications and surface type, a pavement deteriorates approximately 40 percent of its quality, i.e. from a PCI of 100 ("Very Good" condition) to a PCI of 60 ("Fair" condition). However, the rate of deterioration starts to increase rapidly with age after a pavement reaches this point in its life cycle. Typically, a pavement can deteriorate 40 percent in its quality (PCI quickly drops from 60 ("Fair" condition) to 20 ("Very Poor" condition)) in the next 15 percent to 25 percent of its design life. Although the local and arterial networks have different design life spans, both PDCs share similar characteristics because the pavement will crack and these cracks will propagate out and become severe with continued traffic loadings and weathering without any M&R treatment. Therefore, a PCI of 60 is assigned as the critical PCI for both the arterial and local networks. The critical PCI is defined as the PCI value after which a pavement section is expected to deteriorate rapidly with age or where the rate of PCI loss increases significantly with time. Ci ounce — 18 6/2 6 EXHIBIT 2 3.0 PAVEMENT NETWORK Currently, the City's entire street pavement network has approximately 454 miles consisting of approximately 93.4 million square feet of paved surfaces. To assist planning maintenance needs, the entire pavement network is organized into two networks (arterial and local)depending on their importance in the whole roadway system. The arterial and local networks include 129.3 miles (28 percent) and 324.6 miles (72 percent), respectively. To be consistent with the City General Plan Circulation Element Master Plan of Streets and Highways and the Orange County Transportation Authority (OCTA) Master Plan of Arterial Highways (MPAH), the streets in each network are ranked based on their functional classes; the arterial network is comprised of Major, Primary, Secondary arterial streets and Collector Streets, and the local network is comprised of Residential and Non-Residential streets. Additionally, these streets are classified by surface types—Asphalt Concrete (AC) or Portland Cement Concrete (PCC); and they are divided into 4,174 sections (refer to section 2.0 Methodology) for ease of tracking their pavement conditions, pavement history and M&R requirements. Table 3-1 and Figure 3-1 summarize the current City pavement networks information. Table 3-1: Entire Pavement Network Summary ale#work Surface Type Area(SF) Mileage Arterial AC 33,130,507 125.5 .......................................;.......................................:.......................................a....................................... Arterial PCC 494,500 3.9 ...............................................................................¢.............................................................................. Local AC 55.177.836 300.1 .......................................¢.......................................,.......................................¢....................................... Local PCC 4,590.069 24.5 Entire Pave men# Network 33,392,912 453.4 Pavement Area Distribution (SF) by Street Classification LDcal PCC; 4,513,314, 5% _ - Arterial AC; 33,130,S07; 35% Local AC; Arterial PCC; 55,122,938; 59° 4944,5w; 1% ■ arterial AC ■ Arterial PCC ■ Local AC ■ Local PCC Figure 3-1: Entire Pavement Network Summary CI ounce — 19 6/2 6 EXHIBIT 2 3.0 Pavement Network 3.1 FUNCTIONAL CLASSIFICATIONS One of the critical factors affecting the roadbeds and pavement deterioration rate is the quantity and associated vehicle weight of traffic utilizing the streets. The volume and type of vehicular usage for the abovementioned arterial network's four functional classifications are: • Major Arterial — Generally consists of a six-travel lane, divided roadway connecting various parts within the City of Santa Ana and adjacent cities. A major arterial is designed to accommodate between 30,000 and 50,600 vehicle trips daily. This facility type comprises approximately 58 centerline miles or 55.2 percent of City arterial network. • Primary Arterial — Generally consists of a four-lane, divided roadway serving as a major access route to regional destinations (such as downtown and similar major focal points within the City). A primary arterial is designed to accommodate between 20,000 and 30,000 vehicle trips daily. This facility type comprises approximately 9 centerline miles or 8.6 percent of City arterial network. • Secondary Arterial — Generally consists of a four-lane, undivided roadway serving intra- city mobility. A secondary arterial is designed to accommodate between 10,000 and 20,000 vehicle trips daily. This facility type comprises approximately 35 centerline miles or 33.3 percent of City arterial network. • Collector Street—Generally consists of a two-lane, undivided roadway. A collector street is designed to accommodate between 7,500 and 10,000 vehicle trips daily. This facility type comprises approximately 3 centerline miles or 2.9 percent of City arterial network. Figure 3-2: Arterial Street _ f � i The local network is comprised of two functional classifications as described below: Ci ounce - 20 6/2 6 EXHIBIT 2 3.0 Pavement Network • Non-Residential Street — Generally a low-speed two-lane, undivided roadway with parking allowed on both sides of the street. Businesses are located on both sides of the street. A non-residential street is designed to accommodate less than 6,000 vehicle trips daily. This facility type comprises approximately 32 centerline miles or 10 percent of City local network. • Residential Street—Generally a low-speed and low-volume two-lane, undivided roadway providing access to individual properties in a neighborhood. A residential street is designed to accommodate less than 6,000 vehicle trips daily. This facility type comprises approximately 285 centerline miles or 90 percent of City local network. Figure 3-3: Local Street - '' Ci ounce — 21 6/2 6 EXHIBIT 2 3.0 Pavement Network 3.2 PAVEMENT CONDITION INDEX The City utilizes PCI output from StreetSaver as the rating mechanism to describe the City street pavement condition. This numerical index ranges from PCI of "0" for a failed and/or badly deteriorated pavement with virtually no remaining life to PCI of "100" for a pavement in perfect condition. A street section with proper engineering design and construction begins its life cycle as anew or recently rehabilitated street with a PCI of"100". As the condition of the street surface begins to deteriorate, the PCI decrease reflects the surface deterioration based on the signs of distress noted during the field surveys (refer to Section 2.0 Methodology and Appendix D: Quality Assurance/Quality Control Plan). Although the surface treatment recommendation for each street section utilizes the PCI value as the basis, the PCI values shall be used for planning purposes only and are not intended to replace sound engineering judgment. An engineering review of the pavement condition shall take place prior to any actual construction work at a particular street section because the review may indicate that a particular pavement section needs attention earlier than the other street sections in its localized area. In general for planning and budgeting purposes, the correlation among the PCI, pavement quality and signs of distresses are summarized in Table 3-2: Table 3-2: Pavement Condition Index and Treatment Type Pavement Quality PCI Pavement Description The pavement is new or almost new with very little or no roughness Very Good 86-100 and surface distress (except utility patches if any), including minimal hairline cracks and/or weathering. The pavement structure is sound and no oxidation occurs. The pavement has minor roughness and little to slight surface Good 75-85 distresses (except utility patches if any), including slight cracking, slight to moderate weathering. The pavement structure is sound and no oxidation occurs. The pavement may have noticeable roughness and slight to Fair 60-74 moderate distresses are surfacing, including severe weathering, non-load-related cracking, depressions, and material loss. The pavement structure is becoming deficient minimal base failure). The pavement has noticeable roughness (significant surface distortion) and moderate to severe surface distresses, including Poor 41-59 severe weathering, load-related cracking (such as alligator cracking), depressions, material loss. The pavement structure is deficient (up to one-third base failure). The pavement has severe surface distresses, including large Very Poor 0-40 quantities of distortion and major and unsafe cracking (alligator cracking). The pavement structure is inadequate (over one-third failure). Ci ounce — 22 6/2 26 EXHIBIT 2 3.0 Pavement Network 3.3 EXISTING PAVEMENT CONDITION Based on the inspections and data processing procedures mentioned in Section 2.0 Methodology, the majority of the local street's pavements (39 percent) currently have a PCI of at least 86 or in "Very Good" condition; this indicates that the City's local network continues to demonstrate high conditional values. The arterial network shows a slight improvement from 2024. Furthermore, these results show a sustainment in the entire network PCI since the City's 2022 update (refer to Table 3-3 for PCI distribution in 2022, 2024 compared to 2026). Table 3-3: PCI Distribution Comparison (2022, 2024 vs. 2026) Pavement Quality PCI Entire Network Arterial Network Local Network 2022 - 2024 2026 2022 2024 2026 2022 2024 2026 ......................................................................................................................_...... ................................ .............................................................................. Very Good 86-100 46.1% 40.5% 35.8% 22.5% 26.2% 282% 54.5% 45.9% 39.2% .......................................................:...............................................................................-.................................................................................................................................................................................................................................................................................................................................. Good 75-85 20.8% 28.0% 27.0% 18.1% 23.5% 15.0% 218% 30.0% 33.2% ........................................................................................._............................................................-................................................................................................................................................................................................................................................................................................................................ Fair 6 74 16.5% 15.7% 18.1% 33.2% 27.0% 32.4% 10.5% 11.0% .......................................................:.................................-....................................................._......................................................................................................:..........................................:....................................................................._...................................................................................................... Poor 41-59 11.1% 30-5% 30.8% 22.9% 20.0% 19.0% 6.9% 7.1% 7.5% ........................................................................................................................................................._-............................................................................................................................................................................................................................................................................................................................. Very Poor 0-40 5.5% 5.3% 8.3% 3.3% 3.3% 5.4% 6.3% 6.0% 6.7% With the proper maintenance and rehabilitation application of the local and arterial streets, the majority of the entire pavement network is currently in "Very Good" condition (36 percent) with a PCI of at least 86, which is similar to the results from the previous update in 2024. Figure 3-4 summarizes the current PCI distribution for the entire pavement network. Figure 3-4: Current PCI Distribution (Entire Pavement Network) Current PCI Distribution (Entire Network) Very Poor(&-40); Poor(41-59); 28.9; 6% 49.2; 11% it very Good (86- 100);163.9;36% Fair (60-74);14 o ■ l:err Good (96-100) ■ Good (75-85) ■ Fair(60-74) ■ Poor(41-59) ■ Very Poor(&-40) Ci ounce - 23 6/2 6 EXHIBIT 2 3.0 Pavement Network As shown in Table 3-3, the majority of arterial streets' pavements are currently either in "Fair" (32.4 percent), "Good" (15.0 percent), or "Very Good" (28.2 percent) conditions. These results, which show a condition stabilization (no significant increase or decrease) in the top three condition categories of "Fair", "Good", and "Very Good" from 2024 to the current year (76 percent for all three categories), indicate that the City has been performing proper and timely maintenance and rehabilitation strategies for the arterial streets to maintain the percentage of streets in the top three condition categories (refer to Table 3-3 for the comparison). The sustaining in arterial street pavement conditions can be attributed to local funding and various funding sources from Orange County Transportation Authority, County of Orange, State of California, and other various agencies that the City has received in past years. Figure 3-5 shows the current PCI distribution of the arterial network. Figure 3-5: Current PCI Distribution (Arterial Network) Current PCI Distribution (Arterial Network) Very Poor; 7.0; 6 Very Good; 36A; Poor; 24.5;14% 26 Fair;32% -Good; 19A;15% ■ Very Good ■ Good ■ Fair ■ Poor ■ 'Very Poor Ci ounce — 24 6/2 6 EXHIBIT 2 3.0 Pavement Network The sustainment in the condition of the local pavement network in recent years resulted largely from the annual Local Street Preventative Maintenance Program, which commenced in 2014. Figure 3-6 shows the current PCI distribution of the local network. Figure 3-6: Current PCI Distribution (Local Network) Current PCI Distribution (Local Network) Very Poor; 21.4; Poor; 24.6;9% 7 Very Good; Fair; 13%_ 127.5;34% Good; 108A;33% ■ V er, G ood ■ G ood ■ Fa it ■ Poor ■ Very Poar Ci ounce — 25 6/2 6 EXHIBIT 2 3.0 Pavement Network Table 3-4 shows the breakdown of PCI distribution of the entire pavement network, and the arterial and local pavement networks individually, based on area and section mileage. Table 3-4: PCI Distribution Arteria?Netvmrk Loral Network Entire Network Mlles Area)SF) Miles Area(SF) Mies Area(So VerV Good (86-100) 36.4 8,774.965 127.5 23,157,184 163.9 31:932:149 .........................................................................................................................................................i......................................................................................................................................................................................i........................................... Good )75-85) 19A 5,072,745 1DS.D 19,459,849 127.4 24,532.593 .........................................................................................................................................................[......................................................................................................................................................................................[............................................. Fair (60-74) 41.9 11:552:093 42.5 7,886,042 84.4 19,435.175 .........................................................................................................................................................i......................................................................................................................................................................................i............................................. Poor (41-59) 24.6 6,436,729 24.6 5,D14,383 49.2 11:451:112 ...............Very+�xkr............o...................�-40).....................................7_L1............................1,778.48.5..........................21..9................:...............t'8,74............................28.9.................:..........5,99...23C........ da The pavement condition is generally measured by a weighted index (typically by area), referred to as Average Area-Weighted Pavement Condition Index(PCIaw), which is determined as follows: n 1(Mi x Ai) Maw — n Ai Where, PCIaw = Average area-weighted PCI PCIi = PCI of pavement section number i Ai = Area of section number i n = Total number of pavement sections Based on the formula above, the City's current entire pavement network is in "Good" condition with a PCIaw of 75.2. C) ounce - 26 6/2 6 EXHIBIT 2 4.0 MAINTENANCE AND REHABILITATION STRATEGIES With 454 miles and 4,170 street sections, the City develops a comprehensive, fully-integrated PMP utilizing the inventory data along with the inspection information, M&R options and their associated costs, and predictions about future pavement condition from StreetSaver to determine optimal time for maintenance and rehabilitation needs. Due to limited available fiscal resources, the City needs to perform cost-effective M&R strategies to maintain the pavement networks. Additionally, pavement preservation, which is an important aspect of the PMP considering the limited funding, will be included in the overall decision-making process. 4.1 TREATMENT TYPES AND ASSOCIATED COSTS The pavement preservation and M&R considerations utilized by the City are categorized into localized, global and major M&R. Localized M&R can be applied as a stop-gap measure or a preventive measure, including routine maintenance such as crack-filling and pothole repairs. Global M&R, which is cost effective when applied as a preventive measure, are methods applied to the entire pavement sections to slow the rate of deterioration and improve current PCI, including applying slurry seal to the existing pavement surface. Major M&R, which is often economically applicable to deteriorated pavements, pavements deteriorating at a rapid rate, and pavements subjected to a change in traffic loading, refer to methods correcting or improving structural and functional requirements, including cold-milling and overlay, cold-in-place recycling, cement treated base, and/or full depth reconstruction. The City currently utilizes the following M&R treatment methods: • Crack Seal—Crack Seal is applicable for newer pavements with cracks beginning to form. Since water is the most destructive element to a roadway pavement, this treatment utilizes asphalt materials bonding to the crack walls to restrict water penetration into the underlying base and sub-base layers to reduce further pavement deterioration. This preventive M&R treatment, which will extend the pavement life by three to five years, saves money by delaying the expense of major reconstructive pavement work. • Slurry Seal —Slurry Seal, which applies to pavement with minimal surface distress, such as minor/low severity cracks, provides a new wearing surface to extend the pavement life. This treatment is a mix blend of high-quality crushed aggregates (sand-like), asphalt emulsion, water and mineral fillers, spreading over the entire pavement surface. The layer of slurry seal (ranging from 1/8" to 3/8" thick) prevents further oxidization and water from further deteriorating the asphalt concrete surface and subgrade, corrects raveling, and improves skid resistance. • Thin Overlay — Thin Overlay is a maintenance overlay applicable to pavement with moderate cracking where preventive M&R is no longer effective. This treatment involves partially milling or grinding the edge of shoulder (typically 6 feet), sealing the cracks to retard reflective cracking, and placing a thin layer of hot-mixed asphalt concrete (up to two inches for streets in both arterial and local networks) over the existing pavement surface. The thin layer of AC improves the skid resistance and roadway's performance, and corrects the crown and drainage features. Ci ounce — 27 6/2/ 6 EXHIBIT 2 4.0 Maintenance And Rehabilitation Strategies • Structural Overlay—Structural Overlays, which applies to moderate to severe pavement cracking with little or no deficiency in the foundation layers, entails cold-milling / grinding the surface to a depth of up to three inches for arterial streets and two inches for local streets, removing localized failed areas, and placing a thick layer of hot-mixed AC (typically four to five inches for arterial streets and three to four inches for local streets). The new AC pavement section smooth the ride performance, improves skid resistance, correct the crown and drainage features, increases pavement structural capacity. • Cold-In-Place Recycling (CIR) — CIR, which applies to moderate to severe pavement cracking with little or no deficiency in the pavement structure, is a process rehabilitating pavement by recycling it in place. The top layer of pavement is removed with a milling (grinding) machine to a specified depth (typically three to four inches). The removed material is then crushed, sorted and mixed with a specially formulated asphalt emulsion. This emulsion mixes with the milled pavement and acts as a binder to form the new CIR pavement. This new mixture is placed on the roadway by a paver and compacted as a new and more durable asphalt base course. Finally, a thin overlay of conventional asphalt pavement is placed over the CIR to seal it and provide a new wear to improve ride performance and drainage features and increase pavement structural capacity. • Cement-Treated Base (CTB) — CTB is applicable when the distress evidence at the surface indicates failure in the pavement structure or subgrade (the roadway completely failed with crumbling surface pavement), which is not correctable by less extensive construction. Due to its long curing time, this treatment method typically should be applied to low-moderate traffic areas and/or moderate traffic areas with more than one lane per direction with a low volume of large vehicles. CTB involves grinding the existing roadway surface and base into pieces to a prescribed depth (typically 14 to 20 inches for arterial streets and 8 to 11 inches for local streets), which are mixed with cement and water to be used as a base course. A thin overlay of conventional asphalt pavement is then placed over the CTB base to provide a new wear for improving ride performance and drainage features and increase pavement structural capacity. • Full Depth Reconstruction (FDR)— FDR is applicable when the distress evidence at the surface indicates failure in the pavement structure or subgrade (the roadway completely failed with crumbling surface pavement), which is not correctable by less extensive construction. This treatment involves removal of existing layers of asphalt AC, PCC, and/or base to a prescribed depth recommended by geotechnical engineering pavement analysis and placement of conventional flexible pavement section. In general, local residential and non-residential streets are removed to depths of six inches and eight inches, respectively; a depth of 10 inches are removed on secondary arterial and collector streets; a depth of 12 inches are removed on primary arterial streets; and a depth of 16 inches are removed on major arterial streets. The actual depth depends on anticipated traffic loading, soil conditions, and roadway functional classifications. This treatment is by far the most expensive form of M&R strategies to increase pavement structural capacity. Ci ounce — 28 6/2/ 6 EXHIBIT 2 4.0 Maintenance And Rehabilitation Strategies Table 4-1: Cost by Condition (Arterial Network) Condition Functional Surface Cost PCI Classification $/SF Secondary / Collector 75- 85 Primary AC $3.19 Major 60- 74 Secondary / Collector AC $6.91 Secondary / Collector AC $13.29 41 - 59 Primary AC $14.82 Major AC $16.34 41-59 Secondary / Collector PCC $28.62 Secondary / Collector AC $45.64 Primary AC $54.58 0-40 Major AC $72.42 Secondary / Collector PCC $28.62 Table 4-2: Cost by Condition (Local Network) Condition Functional Surface Cost ($/SF) PCI Classification 75- 85 Residential AC $2.09 Non-Residential 60- 74 Residential AC $5.18 Non-Residential Residential AC $10.06 41 - 59 Non-Residential AC $25.73 Residential AC $23.60 Non-Residential AC $23.60 0-40 Residential/Non-Res PCC $25.73 Residential PCC $25.73 Non-Residential Ci ounce — 29 6/2/ 6 EXHIBIT 2 4.0 Maintenance And Rehabilitation Strategies It is imperative for the City to receive the proper amount and type of funding to perform the M&R strategies as a plan to preserve the roadway pavement system in good condition. The plan is to apply a slurry seal coat to new or recently rehabilitated streets at regular intervals, usually seven to ten years. After a couple slurry seal coats, maintenance (thin) overlay or structural overlay shall be utilized to address structural issues. Every street will fail eventually or reach a point where it is more cost-effective to reconstruct than to repair. The roadway functional classification (refer to Section 3.0 Pavement Network) and the original design life of a particular street section will determine the intervals and treatment types. Additionally, streets with higher speeds, traffic volumes, and/or loads, will demand a larger pavement section. To account for the differences in pavement section across the spectrum of streets within the entire pavement network, the streets are grouped into M&R families according to their functional classification and/or surface type and a cost by condition is applied. The cost by condition for the arterial and local networks is shown in Table 4-1 and Table 4-2, respectively. These unit costs per SF include the soft costs of design, inspection, and construction engineering and are compiled utilizing current projects as a basis for costs. As the pavement ages, the PMP is designed to predict the roadway pavement's PCI based on the deterioration curves (refer to Section 2.0 Methodology). Additionally, the PMP, which is a tool to assist the City in making decisions when planning pavement M&R, involves scheduling pavement maintenance and rehabilitation before pavements deteriorate to a condition where reconstruction is the only solution. Based on Figure 2-1 in Section 2.0 Methodology showing how pavement generally deteriorates and the relative M&R cost (refer to Table 4-1 and Table 4-2) at various times throughout the pavement life, the critical PCI is established at 60. The critical PCI is defined as the PCI value after which the pavement section is expected to deteriorate rapidly with age, or the rate of PCI loss increases significantly with time, and the unit cost of repair greatly increases; therefore, the threshold for M&R decisions are considered at the critical PCI value since the cost of maintaining the pavement above the critical PCI value before the deterioration occurs is much less compared to maintaining pavements after substantial deterioration has occurred. Planned M&R strategies, essentially preventing pavements from reaching deteriorated conditions, helps the City stretch and maximize the use of City budgets and prolong the life of the pavements. StreetSaver utilizes the inventory database combined with the inspection information, M&R options along with their associated costs, and the deterioration curves predicting future pavement condition to calculate the chosen budget activity to reflect the best pavement management practices and costs. The City's PMP goal is to maintain a pavement system network with an optimal PCI of 75 ("Good" Condition) or better. The City's pavement system currently has 63 percent of the pavement sections in "Good" or "Very Good" condition (refer to Section 3.0 Pavement Network). The PMP will recommend priority list of maintenance treatments annually to bring all City streets to at least "Good" condition. The preventive M&R treatments, which are inexpensive treatments to extend pavement life cycle, have minimal costs since they are applied prior to pavement deterioration to "Poor" and "Very Poor" conditions. Ci ounce — 30 6/2/ 26 EXHIBIT 2 4.0 Maintenance And Rehabilitation Strategies 4.2 FUNDING The City has estimated total funding amounts of$71.2 million and $43.6 million for the pavement expenditures of the arterial and local networks, respectively, for the next seven years (refer to City CIP on a separate document for further details). Generally, the future revenues for City street preventive and major M&R programs are from the following funding sources: • Community Development Block Grant (CDBG) — The Housing and Community Development Act of 1974 returns income tax funds to cities and counties to develop viable urban communities, primarily for the benefit of low and moderate income people. This U.S. Department of Housing and Urban Development program gives priority to activities that help to eliminate blight, with emphasis on residential areas. CDBG projects are carried out by several operating departments with the City and by sub-agents. Public hearings are held to plan projects for each fiscal fear. The selected projects are recommended by citizens, commissioners, and staff. • Gas Tax—Gas Tax funds are derived from the Motor Vehicle Fuel Tax(or Highway Users Tax Account (HUTA)). Motorists pay a tax for fuel consumption. It is apportioned to cities according to population and can only be utilized in the maintenance and construction of the street system. • Road Maintenance and Rehabilitation Account(RMRA—Streets and Highways Code Sec 2030 et sec.) includes funds from the following taxes enacted by Senate Bill 1 Road Repair and Accountability Act of 2017: the 12 cent gasoline excise tax, 20 cent diesel fuel excise tax, transportation improvement fees. These new gas tax funding sources contribute funding on an annual basis. • Local Street Bond Fund — In 2007, the City issued a $60 million bond as a certificate of participation (COP) against Gas Tax revenue to create the Residential Street Repair Program to repair and rehabilitate neighborhood streets Citywide. • Measure M2 — On November 7, 2006, voters approved the renewal of the Measure M half-cent sales tax (Measure M2), extending the program over a 30-year period beginning in 2011. In addition to the original three program components, this generation of the Measure M Transportation Plan expands the program to include Environmental Cleanup and Taxpayer Safeguards and Audits. To receive revenues from the one-half-cent sales tax, cities and the County of Orange must coordinate their land use and transportation decisions, establish cooperative transportation planning programs with neighboring jurisdictions, develop Growth Management programs, and guarantee that transportation funds are used for transportation purposes only. • Measure M2— Competitive—The competitive portion of the Measure M2 consists of the following programs: Regional Capacity Program (RCP), Regional Traffic Signal Synchronization Program (TSSP), and several transit programs. • Measure M2— Fairshare—This local fair share program returns a portion of the Measure M2 Streets and Roads revenues to the cities and the County of Orange once specific program requirements are met. Disbursement amounts are based on a formula that accounts for population, street mileage, and sales tax collected. Ci ounce — 31 6/2/ 6 EXHIBIT 2 4.0 Maintenance And Rehabilitation Strategies • Refuse Collection — Funds received in the course of business for the public collection and disposal of refuse. The City adopted a Vehicle Impact Fee program to provide funding for necessary improvements to the City's streets to offset the wear and tear impact of heavy vehicle travel. 4.3 BUDGET ALTERNATIVES Having determined the needs of the City local and arterial networks and the City fiscal-year budget for the next seven years, the City utilizes StreetSaver to evaluate impacts of various budget alternatives—existing budget in City CIP, budget to maintain the current PCI,,,,over a seven year plan, and budget to improve the current PCIaW by one point or better over a seven-year plan. StreetSaver has the capability of forecasting the effects of different budget alternatives on PCI and deferred maintenance (backlog). By examining the effects of these indicators, these "what- if' analyses clearly identify the advantages and disadvantages of different funding levels and preventive and major M&R strategies. The following guide is provided for interpreting the individual output in Budget Analysis tables below. • PCI w/o Existing Funding— PCI yielded as a result of no preventive or major M&R work during the listed fiscal year. This value is provided for comparison purposes and is intended to be used as the baseline PCI. • PCI w/ Existing Funding — PCI yielded as a result of preventive and major M&R work with existing funding during the listed fiscal year. • PCI w/Alternative Funding— PCI yielded as a result of preventive and major M&R work with existing plus additional funding during the listed fiscal year. • Preventive M&R Existing Funding — Existing funding for preventive M&R work during the listed fiscal year. • Major M&R Existing Funding — Existing funding for major M&R work during the listed fiscal year. • Major M&R Additional Funding — Additional funding for major M&R work required to reach the listed goal during the listed fiscal year. • Total Existing Funding — Sum of existing funding during the listed fiscal year. • Total Alternative Funding — Sum of existing funding plus additional funding required to reach the listed goal during the listed fiscal year. • Backlog —Total estimated M&R work left unfunded during the listed fiscal year. Ci ounce — 32 6/2/ 6 EXHIBIT 2 4.0 Maintenance And Rehabilitation Strategies 4.3.1 EXISTING FUNDING This alternative represents the impacts of the City's current CIP budget on the entire pavement network, and the arterial and local pavement networks independently, for the next seven years. Currently, there are approximately $71.2 million and $43.6 million for the pavement expenditures in the arterial and local networks, respectively,for the next seven years. The City's main objective is keeping street sections from falling into the reconstruction category ("Very Poor" condition), at which point typically costs three to four times more per SF than resurfacing. Therefore, the selection of streets for M&R treatments during each fiscal year involves StreetSaver output, engineering judgment and experience, and available budget. With a limited existing budget over the next seven years from FY 2026/27 to FY 2032/33, the entire pavement network PCI will decrease from the "Good" condition to "Fair" (PCIaW of 75.2.3 to a PCIaW of 69). Not only does the pavement condition deteriorate, but the entire pavement network's backlog will increase by 83 percent by FY 2032/33 as shown in Table 4-3. This information indicates that the City is facing the challenge of securing adequate, sustainable funding for the M&R program to keep up with the increasing rate of deteriorating streets. The arterial and local networks, independently, will reduce the citywide PCIaW by at least six points over next seven FYs and the local network will drop to a "Fair" condition while the arterial network will remain in "Fair" condition. Additionally, the current level of funding is insufficient to stabilize the backlog since the unfunded deferred M&R projects will increase by 52 percent for the arterial network, increase by 31 percent for the local network by FY 2032/33 and 83% for the entire network. Ci ounce — 33 6/2/ 6 N N m m Cfl O m CD N O CD M � O fl- M T M T N M W W N ct M T W ' r-- CT LC) W 0 00 O M LC) � M m M [` M T � m CN L() t T 00 T CY) 00 LO LO CD O r-: N 00 N O N LO M cM 00 T LP) d� Q LO ti M T N � _ + CO M M � 't LO LC) LO t T T T T N N N (� x U) 69 64 69 64 64 K-} 64 64 K-} 64 64 64 6c} 64 64 W p m m In m cM 0) O O r-- E O M N t T 00 LO 1— O LO ry Ln M LO 00 O It O') O 'qt ti 00 T O 1` O CD _0 M c+7 '1 L[7 O L[7 00 T N r,. M C M T (:: M C: 0) m r- U) IT CD ti co (D I;T v) zm 00 ';T '-T 11`- `N^ 0n0 '0^0 1..F Q r- r ETA T 1T� tTd tTd T eT� T r— r— � � p)- p� p� pj p� V 6s VT � VT C 0 •M C C2 K 7 k wW wW C co L co It L) M 00 ti ti ti N ' T 00 Ln I- M LO O T M I` T M M N 't ti M T O I` cD cD M O O Lf) ti cD M CD N ti M O CO T O M as co o m w m o CD c 00 'T � r-- c\i Co 00 IT Z T 69 T 64 E!} b4 T CD 69 09- 64 64 6131 64 64 It W 1•R 5 Z • •X = � Wli 1� Wli a M LO LO 00 m 00 co CD Q O O O O O O O O +�+ ,'t N M O 00 It U') M 69 H} 64 ct} 69 69 Efl 69 C oa O co O N 00 L() m w O 00 4P- 00 O O P _ 64 69 69 69 69 64 64 'IT _ _ _ K 7 W x 7 w U- W LL LL d � d .X d M W N X W 3cc °� 3cc M 3 w Ln LC' CO N T O CA 3 ++ N M L() U') CD LO LO U')� = � � ti ti ti f� ti ti ti CD m = N � ti ti ti ti ti ti ti ti a) U 'x o ~ U '�C CD m awl- o aw1- o t6 m ca J c J c -0Q ° O Q 3SS O tm 3SS O +-+ -0 Lf) qt N O 00 r- Ln CO 3 ++ -0 N T O r- co 't N T m ,tn r ti ti r— CD cD CD CD .N r � � CO co CO CD co co U K o U K m o aWLL aWLL a) LM r,- 00 O O T N M +� � 00 M O T N M N N N M M M M U N m 0) CN\O ti M CD N 0 rZrZ 0 N N N N M M M Q) N N N N M M M 0 LL > L 0 0 0 0 0 0 0 LL > L 0 0 0 0 0 0 0 N N N N N N N O a N N N N N N N O Z Z U co N _a) M M LO C(O � N 000 ' r-- L) co O ti N N It co m cn 12 O O N 0�0 O N �f7 \ N X � t � � 6s 6N9 6M9 6 CO CIO LU p m m ry NLf) O N N 00 N O0 Cfl CD (9 O CD N CY) _ LO O CD N M 00 I- C: 0) O O O CD I;i CD OO d Q C C 69 69 64 64 CO U , :5 2 64 63 60} 69 H .x 7 W LL c co N O It It M O m N CD It O M N CO CD O -- ti CD O L.f) N N i ca M N LO LO N N 64 61) V> 64 64 64 69 N 6s N x m Z LLI LL co t) O J w M LO LO M m 00 M Cfl _ "t N (D O w ,I- CC') M �S O It M O N M LO LO Cfl M Itzi rl M Cfl Cfl ti d = a 64 64 K? 64 69- 64 6S LL > }, � 2 N = OLuLL LO N 0"x d M LLI 1 30 c c ti ti ti ti ti ti ti ti U •X C) LL LLI LL o J c 0 o L= ++ I- Cfl t M O r- LO m ,L ti ti ti N- r- CD co CO d LLI LL a� _0 r- M O O � N M C U O a) N N N M M M M 0 (0) d (n C\O ti 00 d') O N U O d) N N N N CO M M j,L > 0 0 0 0 0 0 0 0 N N N N N N N 0 Z U EXHIBIT 2 4.0 Maintenance And Rehabilitation Strategies 4.3.2 ALTERNATIVE FUNDING LEVELS REQUIRED To MAINTAIN EXISTING PCI With existing funding of just under $115 million for the entire pavement network over the seven- year period from FY 2026/27 through FY 2032/33, additional funding is required to maintain the existing PCIaW of 75.2. This alternative provides an available prioritized list of streets with recommended M&R treatment to allow the City to hand select if unforeseen funds become available at some point in the future. As illustrated in Table 4-6, a total of$36.3 million in additional funds calculated at about $5.1 million annually would be needed; thus, providing for a total alternative funding level of just over$150.5 million over the seven-year period. Furthermore, with this additional funding, the backlog for FY 2026/27 of$325.6 million would be increased by about 42 percent to $462.8 million for FY 2032/33. Demonstrated in Table 4-7 and Table 4-8, 62 percent ($22.5 million) of the additional funding ($36.3 million) would be applied to the arterial network and 38 percent ($13.8 million) would be applied to the local network. As a result, the existing PCIav,would be maintained at 75; 72 and 79 for the arterial and local networks, respectively. Ci ounce — 36 6/2/ -O 6 N U) cfl m 'IT r M LO CO LO M LO 10 _0) r r O � O O f` N CO 'IT 0 0 'IT m a) m LL7 I- Z:t CO CO CO I` 01 CA r M L1) O N P cv O LC) Cfl O O CO -t 't N O fl_ co I- w LO N m N _ N M LO Cfl M O N O 2 2 M L() O CO 00 (fl x U) V M CO M M M 't � q1t C) r r r r r r r w O m 69 69 69 69 69 64 69 64 69 64 64 64 64 64 64 Ix m m (0 O 3 r a» LO M O co 0 ti N LO m La» w O M p- O f,- N M r fl- i CN O C10 N O O O O I` O > M O E CO a N Cfl Z 0 O r O) r r 0 +' O O O O O O O ti +' 2 N N N N - N N LO 3 t 69 64 r 64 64 69 r CO Q p i H} 69 69 69 64 64 64 r N O i = 64 69 (f} H N � Z t— d �. +r a) all. QLL a� a s y M � LO N CO CO r Q W r M N M M CO N Lp L MOLOMNMN r N MMoMo � Ln M Ln d7 Ln O O M M ^ r- = M � O) Ln N Ln " CO U = C r M � � N M M N LLI 0 : t 64 69 64 69 64 64 69 M a 0 2 to 60- 69646969eaN 64 69 U c IL aLL y aLL v' •X W C ti N m m m � w CD LO r LO CO CO O M N � CO N � O N O CO r t LO r CO 00 � C) CC CA O CO O') r I` N CO W r-: Co vi (6 L{) 0 � o ao rn C5 rn rn rn o ti C) _ �} {f} r 69 64 69 r CO y � 64 69 69 69 61) 64 64 r � � 64 69 X = 0'x = La wWLL WWli L 'a fl_ co Ln co N co S O O O O O O O O d r- N M r M � M N O 69 64 64 64 64 64 69 64 _ > C � M M o0 rn N > rt+ V) C CO LO CO LC) � LO CO _ •X i 64 69 6�, 64�, 61} 61} 69- ' N = 'X 1 co > W = > > W = I G� a LL J a LL d I J C > LL > CO CO CO LO LO LO LO LO o > r N CO N N r r N N I� r- r- r- r- P- � 2 L C LL V d 7 � cC V O 7 as a = LL c a = LL > Q (D Q WI L Q) O O -a Q F- -0 3 = _ 3 w+ LO � N O DD � LC) M � N +r � N r O I- CO 't N r � R ,N r f- f- � � Cfl C4 CO CO o R •y = CO CO CO CO Cfl M 0 o as awUi � aw �i U- m U I- 00 O O r N M f� M M O r N M C) (a L N N N M M M M in L N N N M M M M in L) V R p V p d 0 CO f` M M O r N U N d Cfl ti M M O r N U � .to) o00000o ai LL > o00000o 6 a N N N N N N N p N N N N N N N p Z Z _ U EE tm � � � � � o ,o f ¢ % o N m R ? x m g q A q LU \ ■ 6e> 60- 69- 69- 60- 6r� 6G- m / kIt ¥ c Q "t Q c 't r ' � � � � �> R � ? / o M o � b < C ■ _ E 2 LL k ( 0 y a w w ¥ m £ S ¥ / M ƒ � � � � � / 2 & z § � LL 2 « . w _ ¥ 2 n q o ¥ � � r- b b % p- q LO ? F od o o L (CT (rT L ( L m m £ J 60 � � � � � � It 61) X:3 wwLL 2 � : 2 N � CO � CO a � ■ > � £ m o m "t £ g c 2 . 60- 61) 61) 61), (.0- 60- 60� n > t w r I @ LL � 06 5 § ■ LL > \ f � ' m Q m m M M o M \ f 7 w ¥ ¥ ¥ ¥ ¥ ¥ ¥ IL LL \ % 0o \ % c s % % 'I- CO ƒ 2 ) (L W LL e _ / _ ¥ c e c a n ? a ® C\j 2 2 ® ® 9 ® E u © m £ ¥ @ + G & ° / e © 2 a a a g n M M © LL E g q q q q q q ® k _ U EXHIBIT 2 4.0 Maintenance And Rehabilitation Strategies 4.3.3 ALTERNATIVE FUNDING LEVELS REQUIRED TO IMPROVE PCI With existing funding of just under $115 million for the entire pavement network over the seven- year period from FY 2026/27 through FY 2032/33, additional funding is required to improve the existing PCIaW for FY 2026/27 of 75.2 by one point or better. As illustrated in Table 4-9, a total of $46.0 million in additional funds calculated at about $6.6 million annually would be needed; thus providing for a total alternative funding level of over $160.2 million over the seven-year period. Furthermore, with this additional funding, the backlog for FY 2026/27 of $325.6 million would increase about 21 percent to $393.4 million for FY 2032/33. Demonstrated in Table 4-10 and Table 4-11, 62 percent ($28.5 million) of the additional funding ($46.0 million) would be applied to the arterial network and 38 percent ($17.5 million) would be applied to the local network. As a result, the existing PCIaW would be improved to 75.0 and 78.0 for the arterial and local networks, respectively. Ci ounce — 39 6/2/ 0 6 CD N M ti r M r r N ti O r M r CO N N r CO r rl- CD CO � ti M r I,-- M M Cy .0) aj LC) CO r r- (D N ":T C r r N O N M i0 O (D (0 ti (DCO LO M O ti N � Cfl M M r m Y t M 't N LC) M r O Y M -t M �t M N CO N 12 M M M M co M (Y) t r r r r r r r XU) m 6s Efl 60,H}69 (f}Ef} m } 6stf}Ef}b4 b9 Ef} we m m 0 r dp LO r` 00 M O (14 r CY) � r N It N M m N O) C•) LO r 0 LC) 00 0 M �t M CO r [I- LO 00 O, O "ZT M ti O� ti r > tm N r M ti N r O M i +' _ � M O M r O +-' _ CY) O CSC r O N m R N N N N N N N CD � tf} r r r r r r- Q ~ +3 0 ~ +� U Z aLL 3 QLL m a� z E M O LO rl- r M O M N r r N r M M N 0 W LO O r` r U') (D r 0 M r O N CD CO r M n � O � � M CDM> L CO i R 00 r M M LO O LO co R = _ � O �- M r-- "T CO +�+ _ - N 4 CO " N M CD o a .0 :a 1 c> 60,6�6sr� e�e)� L o .— 69thtpkcg6 ,6g6qNN = Q _ c Li U Li W Q a Q a) U > a m00Ln � MI- [I- O rT "tONONM (D N N � r- CO rI- r M Q U')M M M U') r M � r > tmtm O r CD CO CO Lf) Lf) E tm N LC) M O N N O (D Q L 2 r r r r r r r r 0 ! 6s 4f} r Ef}Ef}Ef} r CD CD 0 y = 69 69 H?69 6% V>69 rE/� O y = 6F} 60-(f} 0 2WLL y 2WL- 7 rr N O O co m m co N 0 O Ln O r 0 't 0 CD S 0 = Op0NItOON ( y 0 = b4o690�O69m64It ++ tm w P-� P- r, Ln 00 CO CD ++ r r r N 0 ++ y = (f} 0).e4 b9 69- EF?e9- ;T > ++ y = 691 Ef} Ef), Ef} N > WW = J W = L N LL L LL m a06 = a � as 2 = a a� _ > tm > > U- t = o = o 0 3 CO CO 00 CO M CO 00 CO CD = 3 0 N CO LO LO CO LO LO LOa CD � U 0 m yq V 0 (a sari Q (LQLL C � Q C: c 0 o J `O J +r L() E N O CD rl- LO M O 0 +_' N r C� ti (D N r a r- r� r� Cfl W C4 Cfl 00 m ,N = CO O O M O M O H aWri aWLL ti 00 M O r N M �' r� 00 O) O r NCO N N N M M M M o � N N N M M M M o y y cD O N U to (D ti 00 M O r N LL > 0 N N N N M M M N D 0 0 0 0 CO 0 0 0 L 0 0 Cl 0 0 0 0 m L L ` 0 N N N N N N N p d N N N N N N N p Z Z U N U) � M � � � oOM CO aj LI Lf) O ":t O O r i ~ O o0 E N CD o0 (D N m N Y t OOOrO00M X � m � �( 6s61),60-69 V.}we m O > ( C � Lf ti (C N +p N r 4 N r N r f` r m '- r r r r r r r CO _0 � O i O t (Al (f}61) b9 69 ({}U>00- Q O Q LL � 3 c a Z (000ItLn0CDI� I� co M ZMrn rn ti O = C r N M N r N r r- O •- Ef} EH 60,69 69 (f}K} r a a � a) O L. 0M It r N LO N (.0 O r- 00 a0 O ":t (q ":t Lf) O Ln Ln CD M co co LC) co O Ef} (f}61!}69 69 07 6rl M 'a O 'K Eg W LU LL O N LO O N Ln In co N N OOOOLnOCoco Q O 00 r N Il- O r N CO d >- + O O � Lt7 Ln (D (D M > ++ N O 6969K?b96F} bg69 a) C 'R � 2 H? > Lu = LOLL I e6 c a o� m LL m > d *� > ca t a o i 3 0 f- MMOOrrN o r = i r- P- P- P- M M M M C V O a D 59 IL LL r N y O 0� J � O Q a� 3 ++ I,- O 't CM r O ti LO ~ to O I- I- I- � I` (D M (D 0 IL LLI LL 0 m V 0 C 0 w O ti O M O r N U :3 a) N N N N M M M LL L 0000000 O N N N N N N N p Z U EXHIBIT 2 APPENDIX A: ENTIRE PAVEMENT NETWORK PCI REPORT Ci ounce - 42 6/2/2026 EXHIBIT 2 APPENDIX B: ARTERIAL STREETS 7-YEAR M&R PLAN Ci ounce - 43 6/2/2026 EXHIBIT 2 APPENDIX C: LOCAL STREETS 7-YEAR M&R PLAN Ci ounce - 44 6/2/2026 EXHIBIT 2 APPENDIX D: OCTA PAVEMENT MANAGEMENT COMPLIANCE REPORT - 2026 Ci ounce - 45 6/2/2026 FINAL REPORT UPDATED CITYWIDE PAVEMENT MANAGEMENT PLAN Measure M2 2026-2033 K 1 c r'r4�lsF}. Submitted to: City of Santa Ana, CA March 16, 2026 IL City Council 18 — 46 6/2/2026 EXHIBIT 2 March 16, 2026 Mr. David Ramirez CITY OF SANTA ANA 20 Civic Center Plaza Santa Ana, CA 92701 Subject: City of Santa Ana—OCTA Pavement Management Compliance Report 2026 Dear David: As part of the 2026 Update of the Pavement Management Plan (PMP) for the City of Santa Ana, Bucknam Infrastructure Group, Inc. is pleased to submit the PMP reporting required by the Orange County Transportation Authority (OCTA). This data/report will be submitted to OCTA as part of the City's required biennial PMP prior to June 30, 2026. The information contained in this report was used to develop the recommended improvement program for the pavement network. The report covers the following categories: • Pavement Management Plan Certification • Quality Assurance/Quality Control (QA/QC) Plan • Pavement Management Data Files(Included within the online Santa Ana StreetSaver batch file) • Pavement Management Plan that includes the following: • Average Pavement Conditions For Each Segment in the Network(PCI Report) The Pavement Condition Index report shows the present condition of each street in the pavement network (MPAH and Locals). In addition, the report shows the basic geometry of each street segment. • Seven-year Projected PCI Under Existing Funding Levels This report identifies the projected PCI's based on the local agencies current funding programs. This report details the PCI projects for the entire network, MPAH roadways and Local streets. • Seven-year Plan for Road Maintenance and Rehabilitation (Forecasted Maintenance Report) The Forecasted Maintenance Report projects the street maintenance activities required for the next seven years, broken down to show maintenance levels for all streets. This includes all scheduled projects provided by the City for fiscal years 2026 through 2033. • Alternative Funding Levels OCTA has requested two reports indicating the necessary funding to maintain the City's current weighted average PCI as well as the necessary funding to improve the weighted average PCI by one PCI point over the next seven years. City Council 18 — 47 6/2/2026 EXHIBIT 2 • Backlog by Fiscal Year(re: unfunded restoration, rehabilitation and reconstruction) • Percentage of total network in each of the five condition categories based on centerline mileage • Local Match Reduction Reporting ❖ In order to be eligible for Local Match Reduction of 10%, the following must be submitted: o Measurable improvement of paved road conditions during the previous reporting period defined as an overall weighted (by area)average system improvement of one PCI point. o No reduction in the overall weighted (by area) average PCI in the MPAH or local street categories -or— o Have road pavement conditions, for the overall network, during the previous reporting period within the highest twenty(20%)of the scale for road pavement conditions in conformance with OCTA Ordinance No. 3, defined as a PCI of 75 or higher,otherwise defined as in"good condition". ❖ GIS Digital Data Quality Assurance/Quality Control (QA/QC) Plan Pavement Management Data Files(electronic Costa Mesa.e70 file format) ❖ GIS Maps/Current Conditions All comments received from the City have been incorporated in the reports that follow. All of the City's comments and needs that were brought to our attention have been addressed. It has been a pleasure working with you and the City on updating your Pavement Management Plan. We look forward to the continued success of this project and future teamwork with City staff. Sincerely, Bucknam Infrastructure Group, Inc. Peter J. Bucknam Project Manager Infrastructure Management—GIS Services �r�R K 3548 5 Oceans de CAi92056 29 tNFRASTRUCTURF GROUP,I C T.(kna -inc.c m ww.k�ucknam-�nc.com City Council 18 — 48 6/2/2026 EXHIBIT 2 City of Santa Ana, CA Page i 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 AGENCY SUBMITTAL TABLE OF CONTENTS I. Pavement Management Plan Certification..............................................................................2 II. Executive Summary..................................................................................................................3 III. Background (City of Santa Ana)...............................................................................................4 IV. Current Pavement Conditions (PCI).........................................................................................7 V. Projected Pavement Conditions (PCI)—Current Budget.........................................................8 VI. Alternative Funding Levels.......................................................................................................9 a. Maintain Existing Average Network PCI ................................................................9 b. Improve Average Network PCI...............................................................................9 VI I. Current and Projected Backlog by Year of Pavement Maintenance Needs ............................9 VIII. Centerline Mileage.................................................................................................................10 IX. Percentage of Network in Each of Five Condition Categories Based on Centerline mileage 10 X. Reduction in M2 Local Match................................................................................................11 XI. Appendix A—Seven-Year Road Maintenance and Rehabilitation Plan Based on Current or Expected Funding Level ..............................................................................12 XII. Appendix B—Complete Street Listing Current Conditions....................................................13 XIII. Appendix C—GIS Digital Data................................................................................................14 XIV. Appendix D—Quality Assurance/Quality Control Plan........................................................15 • Introduction.........................................................................................................15 • Objectives ............................................................................................................15 • Structure of QA/QC Plan......................................................................................15 • Condition Survey Procedures...............................................................................16 • Accuracy Required for Data Collection................................................................17 • Random and Systematic Re-Inspections..............................................................17 • PCI Comparison with Past Surveys.......................................................................18 • Inspector Qualifications and Experience.............................................................18 i. Attachments—Inspector's Certifications.................................................19 • Safety Procedures................................................................................................20 XV. Appendix E—Pavement Management Data Files.............................................................20 XVI. Appendix F—GIS Maps—Current Conditions...................................................................21 1 L � City Council 18 - 49 6/2/2026 EXHIBIT 2 City of Santa Ana, CA Page 1 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 CITY OF SANTA ANA PAVEMENT MANAGEMENT PLAN - part of- COUNTYWIDE PAVEMENT MANAGEMENT PLAN GUIDELINES (OCTA Guideline—April 2026) Prepared by: Bucknam Infrastructure Group, Inc. Submitted to OCTA: June 30, 2026 City Council 18 - 50 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 2 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 I. Pavement Management Plan Certification The City of Santa Ana, CA certifies that it has a Pavement Management Plan in conformance with the criteria stated in the Orange County Transportation Authority Ordinance No. 3. This ordinance requires that a Pavement Management Plan be in place and maintained to qualify for allocation of revenues generated from renewed Measure M (M2). The plan was developed by Bucknam Infrastructure Group, Inc. using StreetSaver, a pavement management system conforming to American Society for Testing and Materials (ASTM) Standard D6433, and contains, at a minimum,the following elements: • Inventory of MPAH and Local routes reviewed and updated biennially. The last update of the inventory was completed on January, 2026 for the Arterial (MPAH) and January, 2026 for Locals; • Assessment of the pavement condition for all routes in the system, updated biennially. The last field review of the pavement condition was completed in January, 2026; • Percentage of all section of pavement needing (sourced from Page 7): o Preventive Maintenance= 28.1%; o Rehabilitation = 29.4%; o Reconstruction = 6.4% • Budget needs for preventive maintenance, rehabilitation and/or reconstruction of deficient sections of pavement for(see Page 9): o Current biennial period $45,019,600; o following biennial period $48,792,000; • Funds budgeted or available for Preventive Maintenance, Rehabilitation and/or Reconstruction (see Page 8): o Current biennial period $32,800,000; o following biennial period $32,800,000; • Backlog by year of unfunded rehabilitation, restoration and reconstruction needs (see page 9); • The Pavement Management Plan is consistent with countywide pavement condition assessment standards as described in the OCTA Countywide Pavement Management Plan Guidelines adopted by the OCTA Board of Directors. *An electronic copy of the Pavement Management Plan (with MicroPAVER or StreetSaver compatible files) has been or will be submitted with the certification statement. A copy of this certification is being provided to the Orange County Transportation Authority. Submitted by: City of Santa Ana Name (Print) Jurisdiction Signed Date Deputy Public Works Director/City Engineer Title City Council 18 - 51 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 3 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 II. EXECUTIVE SUMMARY 2026 UPDATE OF PAVEMENT MANAGEMENT PLAN (PMP) As the City of Santa Ana's infrastructure continues to mature Public Works priorities such as street maintenance and redevelopment are key projects to City staff. With the City mostly built-out, wear and tear on the infrastructure will occur at an ever-increasing rate. Pavement aging through annual weathering, dynamic topology, and increased usage, compounded with the increased cost of performing maintenance and rehabilitation, add to the yearly operational budget of the pavement network. System sustainability can only be achieved through proactive scheduling and the implementation of cost-efficient pavement applications. In the upcoming years, the City will continue to build upon this study through future inspections and the tracking of annual work history. The Santa Ana PMP data will continue to provide reliable data to enhance the PMP through detailed Orange County Transportation Authority(OCTA) Measure M2 funding analysis, City specific budgetary reporting and level of service reporting. Additionally, the City is considering a strong local overlay program for sections that are older than 20 years. The Santa Ana PMP has been developed to assist City personnel by providing current conditional and economic data and to develop cost-effective maintenance / rehabilitation strategies to maintain a desirable network level of pavement performance while optimizing the expenditure of limited fiscal resources. The project consisted of analyzing the City's 2024 dataset for quality and usability. In doing this, we were tasked to generate an updated Capital Improvement Program report that identified recommendations and deficiencies in the current operating and maintenance efforts put forth by the City. We surveyed all designated arterial,collector(MPAH) as well as all local/alley streets this past fall/winter to assist the City in being compliant with OCTA — Measure M2 April, 2026 guidelines. Additionally, we updated the City's unique Pavement Management — GIS layer that will continue to assist the City in analyzing pavement conditions and other attribute information through the use of MyRoads® and ESRI ArcGIS. Bucknam Infrastructure Group reviewed the City's previous maintenance efforts and the current 2026-27 proposed street improvements for pertinent pavement information in order to generate a CIP report that identified recommendations and opportunities for improvement in the current operating and maintenance efforts put forth by the City. The result of these work efforts is this report. City Council 18 - 52 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 4 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 III. BACKGROUND (CITY OF SANTA ANA) In late 1990, voters throughout Orange County approved a %-cent sales tax for transportation improvements known as OC Measure M2. Funding for streets and roads are included within the sales tax and are distributed to local agencies through both formula and a competitive method. In late 2006, the renewal of OC Measure M2 was approved by voters that would continue the %-cent sales tax for thirty additional years, starting in 2011. The primary of goal of this report is to comply with established guidelines from OCTA to ensure that field data collection and reporting efforts performed by outside consultants or local agency staff are consistent. This is required in order that funding allocations can be reviewed and based on agency comparable pavement conditions. Specifically, our findings and recommendations provide Public Works administrators, managers and field personnel with: * PMP report consistent with OCTA OC Measure M2 guidelines * the present condition status of the pavement network (arterial, collector, residential and industrial streets), as a whole and of any grouping or individual component within the City; * a ranked list of all streets, or segments of streets, by condition within the network; * rehabilitation/maintenance needs of each street segment by year; * an optimized priority maintenance and rehabilitation program based on cost/benefit analysis and various levels of funding; * optimum annual pavement expenditure levels for pavement maintenance for the next seven (7)years; * prediction of the life-cycle performance of the City's pavement network and each individual street section; and * pavement condition data and analysis presented in GIS through MyRoads® and ESRI ArcGIS Pavement is a dynamic structure where deterioration is constantly occurring; thus the pavement management system needs to be updated on a regular basis to reflect these changes in pavement conditions, pavement maintenance histories, and maintenance strategies based upon budgetary constraints. This report reflects our findings and recommendations for the PMP and the current state of the City's pavement network. Furthermore, we have recommended detailed funding and maintenance strategies for the arterial/collector and residential networks for next seven (7)years. Currently, based upon the City's maintenance practices and their associated unit costs, the total replacement value of the Santa Ana pavement network is $3,299,050,200. This value clearly indicates that the City's pavement network is the most valuable and essential asset to Santa Ana. The City's use of slurry seal,AC Overlay and R&R practices are typically applied every seven years depending on the street conditions. These frequencies are typical but the City may see increases in deterioration rates due to environmental, load and high average daily traffic (ADT)volumes. For example, high ADT volumes along one of Santa Ana's arterial streets will increase deterioration rates for a previously applied AC Overlay compared to a small local street. These deterioration rates are monitored through frequent inspections and functional class deterioration analysis within the City's PMP database. City Council 18 - 53 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 5 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 FINDINGS AND RECOMMENDATIONS Through our assessment of historical maintenance performed within the City and through our discussions with City staff the conditional data found across the network clearly shows that the City has applied strong, preventative maintenance strategies over the past decade. Pavement management involves frequent preventative maintenance; as pavement deteriorates through heavy traffic impacts,weathering and time, preventative maintenances (such as slurry seal, stop gap, etc.) have limited benefits. Our study has shown that key overlay projects will be needed over the next seven years to maintain the network's moderate level of condition. Currently,the City's two major streets networks(Arterial & Local) hold mid-70 weighted PCI values; it is our recommendation that a proactive, common sense overlay program and a continued slurry seal program be scheduled over the next several fiscal years. This will ensure that the citywide weighted PCI will be sustained and allow for routine slurry seal maintenance to continue. We have found and recommend the following detailed items which should be reviewed and considered for a proactive approach to the future management of the PMP: ARTERIAL/COLLECTOR(MPAH) FINDINGS AND RECOMMENDATIONS The actual workload requirements identified indicate that the Arterial (MPAH) street network is currently in "fair" condition. To maintain this condition, it is critical that preventive maintenance and overlay activities are funded at the levels identified on page 9 to maintain a "fair" network weighted average PCI value. Our MPAH findings for conditional data and recommendations for revenue expenditures are shown below: • The MPAH network has a weighted PCI of 71.8 • The MPAH network consists of 129.3 miles and 33,615,007 SF of pavement; • Currently, 35% of the MPAH network (45.4 miles) qualify for slurry seal/stop gap maintenance; 39%of the network(49.9 miles) qualifies for rehabilitation/reconstruction maintenance; • MPAH maintenance/rehabilitation projects should focus on the increasing the current PCI above a weighted average of 75 by FY 2033; • Develop a proactive fiscal and planned approach to identify MPAH overlay projects based on the deterioration modeling within StreetSaver; o Appropriate the MPAH CIP revenues at an average of$8,000,000/yr level for the seven- year term to generate the beneficial results identified on page 9; and o The Santa Ana "Increase PCI" budget (page 9) will increase the MPAH weighted PCI of 71.8 to 75.0 after seven years, additionally,the citywide deferred backlog increases from a level of$325.6 million to $393.4 million after seven years; and City Council 18 - 54 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 6 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 • Perform pavement inspections on the MPAH network every two years to continue the City's solid planning model within StreetSaver to track PCI deterioration; also follows new OCTA guidelines for Measure M2. LOCAL FINDINGS AND RECOMMENDATIONS The actual workload requirements identified indicate that the Local street network is currently in "good" condition. To maintain this condition, it is critical that preventive maintenance and overlay activities are funded at the levels identified on page 9 to maintain a "good" network weighted average PCI value. Our Local network findings for conditional data and recommendations for revenue expenditures are shown below: • The Local network has a weighted PCI of 77.1; • The Local network consists of 324.5 miles and 59,736,252 SF of pavement; • Currently, 34%of the Local network (111.1 miles) qualifies for slurry seal/stop gap maintenance, 13%of the Local network (42.3 miles) qualify for rehabilitation/reconstruction maintenance; • Local maintenance/rehabilitation projects should focus on the increasing the current PCI above a weighted average of 80 by FY 2033; • Develop a proactive fiscal and planned approach to identify arterial overlay projects based on the deterioration modeling within StreetSaver; o Appropriate the Local CIP revenues at an average of $8,400,000/yr level for the seven- year term to generate the beneficial results identified on page 9; and o The Santa Ana "Increase PCI" budget (page 9)will increase the Local weighted PCI of 77.1 to 82 after seven years, additionally,the citywide deferred backlog increases from a level of$325.6 million to $393.4 million after seven years; and • Perform pavement inspections on the Local network every two years to continue the City's solid planning model within StreetSaver to track PCI deterioration; also follows new OCTA guidelines for Measure M2. • Increase the amount of Local funding to allow for overlays of sections that are older than 20 years City Council 18 - 55 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 7 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 IV. CURRENT PAVEMENT CONDITIONS (PCI) Rank Mileage 5F PCI 2026 PCI 2024 PCI 2022 PCI 2020 PCI 2019 PCI r MPAJI 129.3 33,615,047 718 72.7 70.5 74 79.2 79.4 .............................................................................................................,..............................................,..................................................................................................................................................o.................................................................................................. Loral 324.5 59.736,252 77.1 79.3 79.0 79 91.7 83.0 Santa Ana Historical PCI (2014 -2026) 83.0 85.0 81.7 81.8 74 79.0 78.3 .80.10 77.1 79.4 79.2. 75.0 7Cx.0 76.3 5.2 75.0 72.7 71.8 70.0 70 70.5 65.0 PC12014 PC12016 PC12020 PC12022 PCI 2024 PCI 2025 _MPAH Local -Citywide Condition PCI Range Very Good (86-100) 36.4 127.5 163.9 36.1% ...................................................... ............................................................................................................................................................................................................................................... Good (75-95) 19_4 108_0 127.4 28.1% ................................................................................................................................................................................................€............................................... Fair (60-74) 41.9 42.5 84.4 18.6% ......................................................;............................................................................................................................................................................................................................................... Poor (41-59) 24.6 24.6 49.2 10_8% ............................................................................................................................................................................................................................................... Very Poor (0-40) 7_0 21.9 29.9 6.4% City Council 18 - 56 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 8 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 V. PROJECTED PAVEMENT CONDITIONS (PCI) - CURRENT BUDGET WIMM AL a= Today `" 75.E 71.8 77.1 2026-27 $?6,�uv.vvv 75 72 77 ................................................................................................................... ............................................................:.................................................................................:............................................................ 2027-28 $16,4CC,C - 74 71 76 ...............................:.................................................................................... ............................................................:.................................................................................:............................................................ 2028-24 $16, C .uvv 73 70 75 ................................................................................................................... ............................................................:.................................................................................:............................................................ 2029 34 $16,�Cv.v:vv 72 68 73 ...............................:.................................................................................... ........................................................................................................................................................................................................... 2030-31 $16,�Cv.vvv 71 67 72 ...............................:.................................................................................... ............................................................:.................................................................................:............................................................ 2031-32 $16,-Cv.vvv 70 66 71 ................................................................................................................... ............................................................:.................................................................................:............................................................ 2032-33 $16,4CC,CCC 69 64 71 Projected PCI based on Current Sedget(FY 2026-2033) $18,000,00D 752 75.0 $15,000,000 5 75.Y $14,000,000 4 74.v 3 73. $12,o00,o00 2 72. $10,000,000 1 71. $8,000,000 0 70.0 $6,000,000 69 69.-_ 66.v $4,000,000 67.v $2,000,000 66.v $o 65. Today 2026-27 2027-28 2029-29 2D29,-30 2030-31 2031-32 2032-33 �Currernt Fund ng Network PCI City Council 18 - 57 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 9 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 VI. ALTERNATIVE FUNDING LEVELS Maintain Existing Average Network PCI Today s 75-2 71.9 77.1 2026-27 $20,463,700 76 73 78 ...............................:.................................................................................... ............................................................:.................................................................................:............................................................ 2027-28 $20,865,700 76 72 78 ...............................:.................................................................................... ............................................................:.................................................................................:............................................................ 2029-29 $21,534,500 76 72 78 ...............................:.................................................................................... ............................................................':.................................................................................':............................................................. 2029E-30 $2D,999,200 75 71 79 ...............................:.................................................................................... ............................................................:.................................................................................:............................................................ 2030 31 $21,005,600 75 71 79 ...............................:.................................................................................... ............................................................:.................................................................................:............................................................ 2031-32 $22,499,800 75 72 78 ...............................:.................................................................................... ............................................................:.................................................................................:............................................................ 2032-33 $23,115,800 75 72 79 MS 1 11 Improve Average Network PCI !Year Increase PCI Funding Network PCI MPAH PCI Local PC[ To-day 75.2 71.8 77.1 2026-27 $20,463,700 76 73 78 ...............................,................................................................................................................................................ ................................................................................ ............................................................ 2027-28 $22.466,700 78 75 79 ...............................,................................................................................................................................................ ................................................................................ ............................................................ 2028-29 $24,511,300 78 75 74 ...............................,................................................................................................................................................ ................................................................................ ............................................................ 2024 34 $22,789,700 79 76 so ...............................a................................................................................................................................................ ................................................................................ ............................................................ 2030-31 $23,322,200 78 75 81 ...............................,................................................................................................................................................g................................................................................g............................................................ 2031-32 $22,578,600 78 75 81 a................................................................................................................................................ ................................................................................ ............................................................ 2032-33 $24,050,100 78 75 82 F .1 11 VII. CURRENT AND PROJECTED BACKLOG BY YEAR OF PAVEMENT MAINTENANCE NEEDS FundingPlan Year Current i Current $325,578,500 $$325,578,500 $325,578,500 2026-27 $354,834,500 $336,515.600 $336,515,600 ...................................................................................................................¢............................................................................................................................................. 2027-28 $381,415,700 $356.410.800 $346,662,300 ...................................................................................................................¢............................................................................................................................................. 2028-29 $439,595,500 $36 .646.100 $327,115,200 ................................................................................................................... ............................................................................................................................................. 2029-30 $4S1„818,600 $396,698.600 $356,777.000 ...................................................................................................................;............................................................................................................................................. 2030-31 $519,024,1DO $404,645,300 $336,661,1170 ...................................................................................................................¢............................................................................................................................................. 2031-32 $558,333,100 $444,408,600 $315,264,500 2032-33 $595.574,400 $462.793.600 $393,441,2Cc City Council 18 - 58 26 EXHIBIT 2 City of Santa Ana, CA Page 10 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 VIII. CENTERLINE MILEAGE Rank Mileage SF PC1 2026 MPAH 129.3 33,615,007 71-8 ...................................................... .................................................................................................................................................. Luca( 324.5 59,736,252 77.1 C 453.8 itywide IX. PERCENTAGE OF NETWORK IN EACH OF FIVE CONDITION CATEGORIES BASED ON CENTERLINE MILES Percent Area of Percent Centerline Mi.of Centerline Mileage of PCI flange Network Area of Pavement(SP) Total Pavement Network Network MPAH........................S.4%..................................8,774,9F5.........................................8s0%.................................................36- ......................... l96-1041 ................. . Local 24.8% 23,157,184 28.1% 1.27.5 MPAH........................_5.4°6....................................5,072,745.........................................4e3"6.................................................19- ......................... Good (75-951 -.... Local 20.8% 19,459,848 23.8% 108.0 MPAH.......................12.4%...............................11,552,083........................................9.2% 41.9 Fair �6D-74) ............................................................................... Local 8.4% 7,996,092 9.4% 42.5 MPAH 6.9% 6,436,729 5.4%.................................................24.:�......................... Poor (41-59) ...................................................................................................... ...................................................................... . Lora 5.4% 5,014,383 5.4% 246 EW—W-40) .....h9PAH.........................1..9%....................................1,778,485.........................................1.. ...................................................7.:�.......................... Lora 4.5% 4,219,745 4.8% 21.9 93,,3 51,2 59 4532 City Council 18 - 59 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 11 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 X. REDUCTION IN M2 LOCAL MATCH A local agency match reduction of 10% of the eligible cost for projects submitted for consideration of funding through the M2 Comprehensive Transportation Funding Programs (CTFP) call for projects is available if the local agency either: a. Shows measurable improvement of paved road conditions during the previous reporting period defined as an overall weighted (by area) average system improvement of one Pavement Condition Index (PCI) point with no reduction in the overall weighted (by area) average PCI in the Master Plan of Arterial Highways (MPAH) or local categories: or b. Have road pavement conditions during the previous reporting period,within the highest 20% of the scale for road pavement conditions in conformance with OCTA Ordinance No. 3, defined as a PCI of 75 or higher, otherwise defined as in "good condition". Road conditions found through our 2026 PMP management study shows that the City is eligible for Local Match Reduction based on the current network weighted PCI of 75.2. Additionally,the City of Santa Ana has demonstrated, with the enclosed budget projections (page 9), that the City's weighted average PCI (by area) remains above a PCI of 75 after the seven-year program. City Council 18 - 60 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 12 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 XI. APPENDIX A - SEVEN YEAR ROAD MAINTENANCE AND REHABILITATION PLAN BASED ON CURRENT OR EXPECTED FUNDING LEVEL City Council 18 - 61 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 13 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 XII. APPENDIX B - COMPLETE LISTING OF CURRENT STREET CONDITIONS City Council 18 - 62 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 14 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 XIII. APPENDIX C - GIS DIGITAL DATA Introduction The OCTA GIS Section maintains a spatial inventory of transportation infrastructure which mostly consists of major arterial streets, roads, and highways. A key component of road information is pavement condition. Maintaining an inventory of pavement condition will enhance OCTA's GIS visualization and analysis capabilities and assist in understanding the transportation investment needs throughout the region.Therefore, a GIS dataset in digital format should be included in this report. Structure of GIS Data The GIS dataset must consist of linear geographic features that represent road/street segments. All segments that are part of the report should be included in the GIS dataset. The attribute information of each segment should generally follow the format of the Complete Listing of Current Street Conditions in Appendix B above. The GIS data requirements are discussed below. Most commercial and open-source GIS software provide industry-standard tools to manage GIS data to meet these requirements. GIS Digital Data Format The GIS data must be submitted in either one of the following formats: • Esri Shapefile, or • Esri File Geodatabase Metadata The GIS data are required to have associated metadata.The minimum metadata items required are: • Title of Dataset • Tags(A set of words that can be used by GIS to search for the resource. For example: "pavement", "transportation", "roads") • Summary(A brief purpose statement of the dataset) • Description (A brief narrative of the dataset's content) • Credits (A recognition of those who created or contributed to the resource) Spatial Geometry Type The spatial geometry of the segment features must be lines that represent the roadway centerline as accurately as possible. Projection The GIS data must have spatial reference information and have its coordinate system identified and embedded in or associated with the data file(s).All GIS data submitted to OCTA should be in the following projected coordinate system: City Council 18 - 63 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 15 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 • NAD 1983 State Plane California VI FIPS O406 (US Feet) - More information about this system can be found at: https://spatialreference.org/ref/epsg/nad83-california-zone-6-ftus/ GIS Feature Attributes The required segment attributes are: • Street name • Unique segment identifier (Segment ID from original source if available) • Name of intersecting road at the beginning of a segment • Name of intersecting road at the end of the segment • Current pavement condition index (PCI) • Current PCI inspection date • Length of road segment in feet • Width of road segment in feet • Paved area of road segment in square feet or square yards • Projected PCI at end of Seven-Year Road Maintenance and Rehabilitation Plan Additional attributes such as number of through travel lanes, direction of travel and pavement surface type may be provided. XIV. APPENDIX D - QUALITY ASSURANCE / QUALITY CONTROL PLAN Introduction When performing data collection in any field, the need for quality control is paramount as it is essential for accurate planning, analysis and design. This is particularly true for collecting pavement distress data for a pavement management program. The Quality Assurance / Quality Control (QA/QC) Plan establishes minimum quality standards for performance and procedures for update of the pavement management program. Obiectives This document constitutes a formal QA/QC Plan for the City of Santa Ana. It was prepared in April, 2020 and last revised in April, 2026. Specifically,it is intended for the 2026 Pavement Management Plan Update. The focus is on the collection of network-level pavement distress data (defined by National Cooperative Highway Research Program (NCHRP) Synthesis 401 Quality Management of Pavement Data Collection, as "Network-level data collection involves collection of large quantities of pavement condition data, which is often converted to individual condition indices or aggregated into composite condition indices". This document also addresses the QA/QC plan requirements of the Orange County Transportation Authority (OCTA)'s "Countywide Pavement Management Plan Guidelines" (Section 2.4), adopted in May 2010. City Council 18 - 64 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 16 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 Structure of QA/QC Plan The following components are addressed in this QA/QC Plan: • Condition survey procedures used; • Accuracy required for data collection; • Inspector qualifications and experience; and • Safety. Condition Survey Procedures The governing document in performing condition surveys for the City of Santa Ana is ASTM D6433 "Standard Practice for Roads and Parking Lots Pavement Condition Index (PCI) Surveys." Both asphalt concrete(AC)and Portland cement concrete(PCC) pavements are included in this protocol. The following distresses are collected for each pavement type: 1.AJJigator(fatigue) cracking 1. Blow-up/Buckling ......................................................................................................................................:...................................................................................................................................... 2. Bleeding 2. Corner Breaks ......................................................................................................................................:...................................................................................................................................... 3. Block Cracking 3. Divided Slab ......................................................................................................................................:...................................................................................................................................... 4. Bumps and sags 4. Durability("D") Cranking ......................................................................................................................................:...................................................................................................................................... 5. Corrugation 5. Faulting ......................................................................................................................................:...................................................................................................................................... 6. Depression 6.Joint Seal damage ......................................................................................................................................:...................................................................................................................................... 7. Edge Cracking 7. Lane/Shoulder Drop-off ......................................................................................................................................:...................................................................................................................................... 8.Joint Reflection Cracking :8. Linear Cracking ............................................................................................................................................................................................................................................................................ 9. Lane/Shoulder Drop-off 9. Patching(large) and Utility Outs ......................................................................................................................................:...................................................................................................................................... 10. Longitudinal &Transverse Cracking 10. Patching(small) ......................................................................................................................................:...................................................................................................................................... 11. Patching and Utility Cut Patching 11. Polished Aggregate ......................................................................................................................................:...................................................................................................................................... 12. Polished aggregate 12. Popouts ......................................................................................................................................:...................................................................................................................................... 13. PotholIes 13. Pumping ......................................................................................................................................:...................................................................................................................................... 14. Railroad Crossing 14. Punchout ......................................................................................................................................:...................................................................................................................................... 15. Rutting 15. Railroad Crossing ......................................................................................................................................:...................................................................................................................................... 16.Shoving 15.Scaling, map cracking and crazing ......................................................................................................................................:...................................................................................................................................... 17.Slippage Cracking 17.Shrinkage Cracks ......................................................................................................................................:...................................................................................................................................... 18.Swell 18.Spalling(corner) ......................................................................................................................................:...................................................................................................................................... 19.Weathering 19.Spalling(joint.; ...��............................................................................................. ................................................................................................................................ 20. Ravel As required by the Orange County Transportation Authority (OCTA), the City of Santa Ana must prepare and implement a quality assurance / quality control (QA/QC) plan regarding pavement management inspection as they pertain to StreetSaver. For the purposes of this report, Bucknam has demonstrated below how our project team implemented QA/QC procedures during the project. Our QA/QC plan focuses on the how each pavement inspection is performed,what distresses are collected and ensures that it complies with the OCTA guidelines defined within the "Countywide Pavement Management Plan Guidelines (CPMPG)". As shown within the OCTA CPMPG, our staff followed and delivered on the requirements stated within Chapter 2, page 2-5 which require specific QA/QC data (Items A through G). City Council 18 - 65 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 17 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 Additionally, Chapter 3 requires numerous data/deliverables from local agencies for OC Measure M2 eligibility. All general PCI budgetary report submittals will follow the Chapter 3 guidelines. In conjunction with the outlined items within the CPMPG Section 2 we have summarized our QA/QC procedures below: a. Descriptions of condition survey - Our staff follows the required Condition Survey Protocols (CPMPG, Chapter 2); our staff assesses each pavement section for the minimum distresses outlined within Chapter 2, page 2-1. Additionally, based on the pavement conditions found, we collect all Micro PAVE R/StreetSaver Army Corps of Engineers(ACOE)distresses, if found within the sample sections;for example, if slippage cracking, potholes,etc. are found our survey technicians record the proper information. b. How data was collected - Our surveys follow the OCTA accepted walking requirements. All sections that our staff surveys are performed through the walking method, approximately 10%of all sections surveyed were complemented with windshield surveys based on unique conditions found. Our staff physically measures the width of every section as well as measure for any square footage adjustment that need to be added or taken away from a sections "true area" (i.e. cul-de- sac, bus pads, street width variances, etc.). Samples taken always include a minimum of 2,500 SF coverage unless specific section limits prohibit this. Arterial section samples utilize a 3,500 SF sample size due to the larger section area (this is within the ASTM D6433 sample size calculation. Field crews typically include one individual for residential pavement sections while Arterial (MPAH) routes utilize a two-person crew for safety,traffic control and increases quality control. c. Accuracy required for data collection -We use a statistical sampling approach for measuring the quality of our field technician's work. In this manner, 10 percent of the original surveys are re- surveyed by a different survey crew than the original, supervised by a field supervisor, and the results are compared to the original surveys. Our QC process involves checking the field crews' work in a "blind study" fashion. Quality control checks are performed at the end of each survey week. This ensures that all field personnel are properly collecting section samples, distress types and distress severities for all street segments. When QA/QC issues are found, our staff documents the issues within Micro PAVE R's/StreetSaver's user interface. If distress types found are not within the 97% accuracy our QA/QC is expanded beyond our minimum 10% resurvey to 20% of the original survey d. Random and Systematic Re-Inspections—As described above our staff re-inspects,as a minimum, 10% of the original survey (OCTA only requires 5%). Per the agency's requests, our staff will submit PCI reports to the agency as project status reports for their review. Agencies will typically review specific pavement sections for PCI accuracy based on recent overlay or slurry seal maintenance;this serves as an initial accuracy check on our surveys(outside Bucknam QC efforts). Additionally, our staff performs "ride-a-long" surveys with local agency staff to build consensus on how our Micro PAVE R/StreetSaver ACOE surveys are performed, recorded and reported on. Random re-inspections will include a representative selection across the following categories: • Functional classed (i.e. MPAH, locals); • Surface types (e.g. AC or PCC); City Council 18 - 66 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 18 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 • Pavement conditions (e.g. good,fair, poor); • Inspectors; • Geographical areas, if applicable. For systematic re-inspections,this could be due to noticed trends such as specific treatment types (e.g. open-graded mixed), a specific inspector or geographical area. In these cases Bucknam continues to utilize a 10% re-inspection policy. e. PCI Comparison with Past Surveys- if previous inspection data is available, new PCI's calculated through the most recent inspections will be compared to previous PCI's. If the variance in PCI is greater than +/- 10 PCI points, these sections will be flagged for further investigation and/or re- inspection (In the cases that a PCI increases or decreases by 10 points follows the established CPMPG guidelines; Appendix A, page A-18). f. Schedule of data submittal—Pending on the City's last major PMP submittal, Bucknam will assist the agency in submitting the following: Master Plan of Arterial Highways(MPAH) routes will be surveyed and reported on at least once every two years Local streets will be surveyed and reported on every six years ❖ Corresponding MPAH and local PCI reporting and budgetary reporting will be submitted every two years g. Inspector's Qualifications and Experience—Bucknam staff have been trained on the use of StreetSaver and the segment calibration/verification and inspection practices. Mr. Peter Bucknam (Project Manager) has completed the MicroPAVER Certification of Professional Development courses. All Bucknam field technicians are trained using the ASTM D6433 survey methodologies and have passed OCTA's prequalification testing every year since 2010. Bucknam Infrastructure Group inspectors have attended formal training on pavement condition distress surveys. This training was conducted prior to performing any work using the ASTM D6433 protocols, consistent with OCTA's requirements. FOCTA Pre-Qualification Role(Fieldn5pector �. • . �, InspectorNarne Q. . ReportTraining By: or Both) Active(Y/N Expiration Date Certificate Providedi with this Cade Bucknam Both June,2025 Bucknam-Internal Y 6130127 Y ..................................................................................................................................................................................................................................................................................................................................................................................................................................................... Chris Campbell Field Inspector February,2025 Bucknam-Internal Y 6/30128 Y ................ .................................................................................;....................................................................._.................................................................<....................................................;....................................................;.......................................................................... Aaron Cohodas Both July,2024 Bucknam-Internal Y 7f30126 Y ....................................................;....................................................;.......................................................................... Avery Brinkley ; Field Inspector lune,2025 Bucknam-Internal Y 6134127 Y Attachments—Inspectors Certifications • Certificate of Prequalification—OCTA Pavement Inspector Prequalification Program (see below): City Council 18 - 67 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 19 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 CERTIFICATE CERTIFICATE Of Prequalification Of P-1-11ficitiun This certificate has been This cer4ficate has been presenled to prmaTed to Cade Bucknam Aaron Cohodas for successfully meeting the requirements of the for successfully meeting the requiiements of the OCTA 2025 Pavement Inspector Prequalification Program OCTA 2024 Pavement Inspector Prequalification Program using MANUAL survey techniques using MANUAL survey techniques EXPIRATION: EXPIRATION: 0.30.2027 7.30.2026 waver WestC—EC.eo VJ A CERTIFICATE CERTIFICATE Of Prequalification Of Prequalification Thiscertik,tehasbeen This Aiftva1vhusbeen presenled to presented W Chris Campbell Avery Brinkley for successfully meeting the requirements of the for successfully meeting the requirements of the OCTA 2026 Pavement Inspector Prequalification Program OCTA 2025 Pavement Inspector Prequalification Program using MAN UAL survey techniques using MANUAL survey techniques EXPIRATION: EXPIRATION: 6.30.2028 6.30.2027 ♦w✓vr.v✓�ztCoastEG<cm(ocrA WWw,WeslCodstECcom/OCTA d. Safety procedures—Bucknam field survey techniques utilize the following procedures: a. All vehicles are properly marked or flagged with appropriate sign markings indicating that a "PAVEMENT SURVEY IS IN PROGRESS"; b. All vehicles have the proper flashing amber light beacons placed on the top of the vehicle to allow for proper visibility and line-of-site warning; c. Large MPAH routes are surveyed using two field technicians to increase traffic control warning and safety; d. While parking or stopping along the survey route, vehicles legally park within the right- of-way or use a parking lot; e. All field technicians wear ANSI—105 Class II safety vests City Council 18 - 68 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 20 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 XV. APPENDIX E - PAVEMENT MANAGEMENT DATA FILES The City of Santa Ana StreetSaver database is available online through MTC StreetSaver's website; to log in and review PMP data OCTA will need to obtain permission from Santa Ana staff and MTC. Available PMP data and the associated reporting data includes: • Street names and limits for the City's public streets • Street identifiers (Branch ID, Section ID) • Direction (if applicable) • Beginning and ending of each section • Length, width and true areas • Functional Classification (MPAH, Local) • Number of travel lanes • Pavement Condition Index (PCI) and date of inspection • Type of recommended treatment • Cost of recommended treatment • Street geometry as linear of polygon features City Council 18 - 69 6/2/2 26 EXHIBIT 2 City of Santa Ana, CA Page 21 2026 Citywide Pavement Management Plan - OCTA Submittal Final Report-March 16, 2026 XVI. APPENDIX F - GIS MAPS / CURRENT CONDITIONS (OPTIONAL) PCI ranges 00-40 Very Poor 41-59 Poor 60-74Fair N 75-85 Good 85-100 Very Good p" ' �rJ — I I } ILL I r L. Tr�- 7- 4 � - I., F : LP - I �-. f-1 fir.,� � � - - 1• - "� _ �� —ri I I .� L T ---• I • - I I � 1 _ Tom.. 0 0.5 1 2 3 4 Miles City of Santa Ana CA Pavement Conditions 2025 ,0BUCKNAM City Council 18 - 70 26 EXHIBIT 3 RESOLUTION NO. 2026-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE UPDATE OF THE LOCAL SIGNAL SYNCHRONIZATION PLAN FOR THE MEASURE M (M2) PROGRAM WHEREAS, the Orange County Transportation Authority ("OCTA") has developed the Regional Traffic Signal Synchronization Master Plan to identify traffic signal synchronization street routes and traffic signals within and across jurisdictional boundaries, and defines the means of implementing the Regional Traffic Signal Synchronization Program; and WHEREAS, the Regional Traffic Signal Synchronization Program requires that local jurisdictions adopt a Local Signal Synchronization Plan consistent with the Regional Traffic Signal Synchronization Master Plan as a key component of local jurisdictions' efforts to synchronizing traffic signals across local jurisdictions' boundaries; and WHEREAS, the Local Signal Synchronization Plan must be updated by June 30, 2026 to continue to be eligible to receive Net Revenues as part of Measure M2. NOW, THEREFORE, BE IT RESOLVED that the City Council for the City of Santa Ana, does hereby inform OCTA that: Section 1. The City adopts and maintains a Local Signal Synchronization Plan which includes goals that are consistent with those outlined as part of the Regional Signal Synchronization Master Plan, including signal synchronization across jurisdictions. Section 2. The Local Signal Synchronization Plan identifies traffic signal synchronization street routes, including all elements of the Regional Signal Synchronization Network located within the City. Section 3. The Local Signal Synchronization Plan includes the traffic signal inventory for all traffic signal synchronization street routes. Section 4. The Local Signal Synchronization Plan includes a three-year plan showing capital, operations, and maintenance of signal synchronization along the traffic signal synchronization street routes and traffic signals. Section 5. The Local Signal Synchronization Plan includes an update on the status and performance of traffic signal synchronization activities. Resolution No. 2026-XX Page 1 of 3 City Council 18 — 71 6/2/2026 EXHIBIT 3 Section 6. The Local Signal Synchronization Plan includes a discussion on the review and revision, as may be necessary, on the timing of traffic signals on the traffic signal synchronization street routes. Section 7. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this day of , 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: ,/Kyle Nellesen Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers Resolution No. 2026-XX Page 2 of 3 City Council 18 — 72 6/2/2026 EXHIBIT 3 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby certify the attached Resolution No. 2026-XX to be the original resolution adopted by the City Council of the City of Santa Ana on , 2026. Date: City Clerk City of Santa Ana Resolution No. 2026-XX Page 3 of 3 City Council 18 — 73 6/2/2026 EXHIBIT 4 SANTA ANA LOCAL SIGNAL SYNCHRONIZATION PLAN 2026 June 2, 2026 Ig ! ,' 000 . ., 0 go 00 • �1 000 ' r�1 City Council 18 SANTA ANA LOCAL SIGNAL SYNCHRONIZATIO/N PLAN I I EXHIBIT 4 INTRODUCTION On November 6, 1990, the voters in Orange County approved a '/2 percent sales tax for twenty years to fund transportation improvements known as Measure M. This sales tax provides funding for street and road improvements to local agencies through formula distribution and competitive processes. On November 6, 2006, voters approved Measure M2 to continue the 'h percent sales tax for thirty years, beginning in 2011. Project P, the Regional Traffic Signal Synchronization Program (RTSSP), was included as part of Measure M2. The RTSSP is comprised of a 750-mile regional signal synchronization network with approximately 2,000 signals. The goals of the program are to improve the flow of traffic on Orange County streets and roads by implementing multi-agency signal synchronization. Local agencies and Caltrans are encouraged to work cooperatively with the Orange County Transportation Authority(OCTA)to synchronize traffic signals throughout Orange County on a corridor basis to improve travel time and reduce stops. Local agencies will maintain local control and responsibility for signals within their jurisdiction. Any changes to traffic signals, signal timing equipment, or related signal policies (including transit signal priority, transit preemption, or emergency vehicle preemption)are at the full discretion of the responsible local agency. To establish eligibility for Measure M2 funds in general and Traffic Signal Synchronization Program (TSSP) in specific, including both fair-share and competitive programs, local agencies must meet the following requirements: 1. Local Signal Synchronization Plan Adoption Adopt and maintain a Local Signal Synchronization Plan by June 30, 2026. The plan must be consistent with OCTA Regional Traffic Signal Synchronization Plan. 2. Local Signal Synchronization Plan Update To remain eligible, the local agencies must maintain and update the plan every three years for the duration of Measure M2. r i In addition to the requirement for Measure M2 funds, the City of Santa Ana's Local Signal Synchronization Plan also establishes the needs for well- maintained and synchronized traffic signals to reduce congestion and provide safe and efficient traffic movements in the City. The City initially adopted the Local Signal Synchronization Plan on December 6, 2010 and subsequently updated on June 19, 2014, June 28, 2017, June 16, 2020, and June 23, 2023. This is the update for June 2026. 'a r t 18 - 75 6/2/2026 SANTA ANA LOCAL SIGNAL SYNCHRONIZATION PLAN EXHIBIT 4 Local Signal Synchronization Goals The primary goal is to maintain a safe and efficient Additionally, Santa Ana has maintenance transportation network with emphasis on traffic agreements with the neighboring cities of Costa signal synchronization along major corridors. This Mesa, Garden Grove, Orange, Tustin and Fountain Local Signal Synchronization Plan will serve as a Valley to maintain and operate signals that reside in guide for the implementation and maintenance of both City limits. Since then, the City has been optimized signal timing along these corridors. The active in replacing outdated equipment and objective is to reduce delay, number of stops,fuel upgrading traffic signal infrastructure to help consumption, and air pollution emissions along with achieve its goals of maintaining and further optimizing traffic progression through the system. A progressing a safe and efficient network of streets. key focus of the City is improving safety for all roadway users. A well-timed, synchronized system As part of the effort to maintain traffic flow and will reduce collisions as a result of improved traffic reduce congestion, the City analyzed and optimized flow and will minimize diversion of traffic to local and all of its arterial streets including synchronization on residential neighborhoods, improving safety and all major arterials in the City in 2004 and again in traffic conditions in those areas. The City is also 2010. Since then, the City has participated in focused on improving emergency vehicle response numerous OCTA Regional Traffic Signal times through traffic signal pre-emption, allowing for Synchronization Program (RTSSP)corridors. The much safer travel through the signal system. Another City fully supports and commits to working with priority is supporting multimodal transportation, OCTA and other local agencies to maintain including active transportation and transit signal regional traffic synchronization on all arterials in the priority, while finding a balance between the needs OCTA Regional Traffic Signal Synchronization of all roadway users to promote a more equitable Program. transportation system. Since the previous LSSP update in 2023, the City of The City has been synchronizing its traffic signals Santa Ana has participated in RTSSP projects along since the 1970's with the implementation of the the following corridors: Multisonics Vehicle Management System. Since then, the City has continued to upgrade and improve a Edinger Avenue its traffic signal infrastructure and operations. The City's major effort in improving its traffic signal Warner Avenue operations and infrastructure began in early 1990's 0 MacArthur Boulevard when the City received funding from State of California Transportation System Management 0 First Street-Bolsa Avenue grants to implement an Advanced Traffic . Tustin Avenue-Rose Drive Management System (ATMS)that included traffic communication infrastructure, new traffic signal • Segerstrom Avenue-Dyer Road systems, and incorporated many elements of Intelligent Transportation Systems(ITS) such as CCTV,Video Detection Systems (VDS), and Changeable Message Signs (CMS).The City is actively upgrading all communications infrastructure to Fiber Optic Cable to facilitate faster communication and synchronization between intersections and the central ATMS system. Recognizing the need to maintain uninterrupted traffic flow through adjacent agencies, the City started to work with Caltrans in the early 1990s for the City to maintain and operate the majority of Caltrans' ramp traffic signals in Santa Ana to allow synchronization with local traffic signals. Similarly, in 1992, the City of Fountain Valley agreed to share the operation of its traffic signals on Harbor Blvd with Santa Ana so Harbor Blvd could be synchronized throughout both cities. City Council 18 — 76 6/2/2026 SANTA ANA LOCAL SIGNAL SYNCHRONIZATION PLAN I 2 EXHIBIT 4 The City's plan moving forward includes the following near-term and long-term goals: 1. Near-term: 2. Long Term: (a) Maintain synchronization on all arterials in (a) Continue to maintain synchronization on all the City arterials in the City (b) Complete synchronization timing for the (b) Complete the Citywide fiber communication following corridors: network • Kraemer Boulevard/Glassell Street/Grand Avenue (c) Upgrade all traffic signal controllers to • 1sl Street Advance Traffic Controllers • Euclid Street • McFadden Avenue (d) Retime arterials every 3 to 4 years or • Bristol Avenue Citywide every 6 to 10 years • 171h Street-Westminster Avenue (e) Complete implementation of Video detection citywide (c) Advance the Traffic Signal & ITS Master Plan (f) Replace outdated traffic signal cabinets (d) Upgrade central business district (g) Upgrade signals to current standards for (downtown)traffic signal controllers pedestrians and bicycles (e ) Relocate Traffic Management Center to (h) Implement the latest proven technology to Ross Annex Building monitor and improve traffic signal operations where feasible (i) Employ Advance Traffic Signal Performance (ATSPM) Measures Q) Prepare for Connected Vehicle technology (k) Implement Transit Signal Priority(TSP) along bus routes (1) Install Emergency Vehicle Preemption (EVP)along priority corridors to improve response times (m) Install Battery Back-up Systems (BBS)to improve traffic signal reliability City Council 18 — 77 6/2/2026 SANTA ANA LOCAL SIGNAL SYNCHRONIZATION PLAN I 3 EXHIBIT 4 Traffic Signal Synchronization Street kvv4 The arterials and streets in the City Master Plan of Streets and Highways are part of the City LSSP. Many of these arterials are also part of OCTA's Regional Traffic Signal Synchronization Plan. Table 1 (Synchronized Streets) and Figure 1 (Traffic Signal Synchronization Routes)on the following pages represent all streets and traffic signals that are currently synchronized and monitored on a regular basis. Table 1 -Synchronized Streets Arterial Classification Synchronized OCTA OCTA LRTSSP 1 Westminster Ave/171"St Major Yes Yes 2 15Y St Major Yes Yes 3 Edinger Ave Major Yes Yes 4 Warner Ave Major Yes Yes 5 Segerstrom Ave/Dyer Rd Principal/Major/Primary Yes Yes 6 MacArthur Blvd Major Yes Yes 7 Euclid St Major Yes Yes 8 Harbor Blvd Major Yes Yes 9 Fairview St Major Yes Yes 10 Bristol St Major Yes Yes 11 Main St Major/Primary/Secondary Yes Yes 12 Grand Ave Major Yes Yes 13 Tustin Ave Major Yes Yes 14 McFadden Ave Secondary Partial Yes 15 Newhope St Secondary Yes No 16 Civic Center Dr Secondary Partial No 17 Santa Ana Blvd Major/Primary Partial No 18 41"St Major/Primary Partial No 19 Flower St Primary/Secondary Partial No 20 Central Business District Misc. Yes No 21 Broadway Secondary Partial No 22 Standard Ave Secondary Partial No 23 Raitt St Secondary Partial No City Council 18 — 78 6/2/2026 SANTA ANA LOCAL SIGNAL SYNCHRONIZATION PLAN I 4 EXHIBIT 4 Figure 1-Traffic Signal Synchronization Routes U 1 7u 0 o � N City of Orange Central Business District ! LA VETA AV W ` GARDENGROVE BLVD �• •.� _ i FgIRHAVEN AV I I � SANTA CIARA AV City of Garden Grove W I I SANTACLARAAV a• I j �•1 3 1 r..ILL al _ I o `I yyFTMINSTER•IV I— 1�TH S� �� _ _— Imo,. 17TH�T by�T: �� m' I V �.— W HINGTON All • I =I I ILIVICCCENTER DR��� �_ - ' 1 r, � o i I I I r, _ i I mI SANTA ANA BLV I 11 ST I f 1 1 1 I Op N MC fADD 1ST ST .+' IST ST I--o _� �• I g c \\\ uI I I •'l !� MC FADDE�AV I \ LL i I m I - - - - - - ,I I � � I EDINGER AV I I 4' I EDINGERAVV I I / EDIN�ER AV � City of Fountain Valley I a I al % I o I m �" City of Tustin �•' WARNER AV I �� I �I� �— � I WARN ER AV `` qy�R G I I 9L 7` TRAM I I DYER R- o mI %�� a 3I m W• _I ��P� x = o fI i �9ir City of Irvine a ACARTHUR BLVD. I �• ISUNFLOWER AV I � ._ G Legend City of Costa Mesa „F.�,7•.�+ Santa Ana Traffic Signal '� �•✓� —Synchronization Route City of Santa Ana Fountain Valley Signal(Santa Ana m Operates) ti 2026 Signal Synchronization Routes Caltrans Traffic Signal 0 Other City Traffic Signal City Council 18 — 79 6/2/2026 S1=NTA ANA LOCAL SIGNAL SYNCHRONIZATION PLAN I 5 EXHIBIT 4 III.Traffic Signal Infrastructures and Synchronization Inventory A. Traffic Management Center (TMC) The TMC provides City staff with a centralized command and control of all city traffic signals. It ..� supports all current and future ITS field devices and c S technologies. It is a central housing for all traffic signal systems, communication hardware, and traffic signal video/monitoring systems. The City has a Main TMC located at the City Hall Building, 20 Civic Center Plaza, Santa Ana, CA 92701, shown in Image 1. There is also a Remote TMC ®e ` located with the same address in the adjacent Ross — Annex Building, shown in Image 2. As part of the upcoming Bristol RTSSP,the City plans to relocate the existing Main TMC facility and systems into the Ross Annex Building. This will allow the city to decommission the existing Remote TMC(RTMC)and centralize its traffic operations and related systems within a new Main TMC. The new Main TMC is to be relocated to the same floor space and operations area as all traffic engineering personnel. As part of the TMC relocation, the City anticipates — — _ relocating the existing servers to new server racks, relocating existing workstations and procuring new workstations, implementing a new video wall, and i reterminating the City's fiber optic cable at the new TMC. Additionally, the City will refresh their existing Centracs licensing for an additional three years. The City of Santa Ana uses Econolite Centracs Central Advanced Transportation Management System d (ATMS). Centracs is used to facilitate the operation of the existing traffic control system via the existing communication infrastructure. The existing TMC systems communicate to the entire - traffic network through seventeen (17)separate fiber optic legs. Each cable is terminated on 1 of 3 FDUs (Fiber Distribution Units) housed in the TMC server racks. These (17)communication legs are all landed on a Layer 3 Ethernet Switch which acts as the central gateway on the network. An image of the TMC equipment room is shown in Image 3. I QUt1CII 1 8 SANTA ANA LOCAL SIGNAL SYNCHRONIZATION P%9 6 EXHIBIT 4 B. Traffic Signal System, Controllers and Cabinets The City of Santa Ana \ currently operates Econolite's - \ Centracs Advanced Transportation Management System (ATMS)software, I which communicates with traffic signal controllers through the City's Ethernet _r _ communications network. - Centracs ATMS provides a :_,' citywide, map-based interface �, that allows staff to quickly view intersection status and identify = locations that are offline, online, or requiring attention. The system supports remote monitoring and 4 troubleshooting by providing access to controller status information, alarms, and event ' logs. Centracs ATMS also supports remote updates to controller databases,which helps staff implement timing plan changes and coordination updates efficiently. In addition, Centracs can generate automated notifications, including email alters for traffic signal pre-emption faults. Together, these capabilities provide the City with a centralized platform to monitor system health, respond to issues quickly, and support efficient ongoing management of traffic signal operations. Figure 2 provides an example of the Centracs citywide status map interface. Figure 2—Centracs Citywide Signal Status Figure 3—Centracs Intersection Signal Graphics Overview Map 1087 41 wy 3 S .f N l 0 I D0000 5 ob First St �D 0t�o'a O p b o b o 0-0- 0 y 0 0 o (DO.- 0 „p 00 o - O O O oo'--b 0S 00 p O 4 C O O O Q O O O O J O . 111111110111111111 City COUCICII 18 8 SANTI ANA LOCAL SIGNAL SYNCHRONIZATION P%q 7 EXHIBIT 4 In 2011, the City completed an eight-phase project to Building on the City's CCTV capabilities,video feeds upgrade all outdated NEMA controllers to 2070 from the Video Detection Systems (VDS)further controllers running then-current firmware. This project enhance day-to-day signal operations and data- allowed the City to fully integrate and utilize Centracs driven decision-making. VDS feeds,which are in effectively managing all 329 traffic signals. Since available from both the TMC and that deployment, many of the existing controllers have Remote TMC, provide real-time visual verification in reached end-of-life status and are no longer being addition to detection functionality. VDS supports stop- supported by the manufacturer. Furthermore, these bar and advance vehicle detection, bicycle detection existing controllers lack key capabilities available in and differentiation, and the collection of turning modern platforms, including advanced fault detection, movement counts. These capabilities enable the staff enhanced monitoring of conflicting indications, to quickly diagnose vehicle and bicycle detection improved cabinet and signal health diagnostics, and issues, evaluate detection performance, and more modern fail-safe operation, fault isolation, and informed signal timing and coordination adjustments. controller recovery capabilities that reduce the risk of VDS data and videos reduce the need for field visits, unsafe signal behavior during equipment or power improve response times, and support more efficient failures. Accordingly, the City plans to upgrade all corridor operations. Together, these capabilities controllers to Advanced Traffic Controllers to better improve staff productivity, enable more proactive support advanced traffic signal performance system management, and allow measures, transit signal priority, connected vehicle the City to operate and maintain a growing signal technology, and modern safety standards. system more efficiently using existing resources. Most of Santa Ana's signal cabinets are Type 332 which are built to conform to the widely used Caltrans TEES standards. The 332 cabinets utilize rack mount equipment for the output file, input files, PDA, and other components that are in the cabinet. The city also has numerous legacy cabinets that are National Electric Manufacturers Association (NEMA), Type P(TS1)and Type M (Pole Mount). The City currently plans on upgrading all outdated cabinets to their x Nz preferred Type 332 or an Advanced Traffic Controller Cabinet(ATCC). Both cabinets have the same footprint,while the ATCC can operate with reducedC I I equipment and a cleaner layout for add-ons (including communication, fiber, radio, BBS, EVP, and TSP / rlWI equipment), resulting in simpler maintenance, easier _ -- troubleshooting, and greater flexibility to expand for the City's future operational and communications needs. C. Traffic Signal Video Monitoring System The City has installed CCTV cameras at one- hundred thirty-five (135)locations. These cameras are installed to assist the city with a variety of functions, including observing traffic conditions, road construction activities, incident management, and identifying roadway issues. This capability enables faster response times, reduced *. traffic impacts, and improves overall system performance. The City's CCTV cameras are managed and monitored through Milestone Video Management Software (VMS).All cameras are available to City staff at workstations running Milestone VMS Client software and can also be displayed on the video wall through the display PCs. City staff actively uses the CCTV cameras to monitor traffic conditions along the busiest and most traveled corridors and intersections. City COUnCII 1$SAW ANA LOCAL SIGNAL SYNCHRONIZATION PR9 EXHIBIT 4 r a 9WOW., D. Traffic Signal Communication The city currently uses a combination of twisted wire pair(TWP), Fiber Optics (FO), and wireless radios for field device communications. Most of the traffic signals communication is via the City underground hardwired interconnect network, and similarly, communication to CCTV cameras is via the City underground fiber-optic network. Where fiber-optic is not available,wireless or hardwire interconnect is used for CCTV cameras. The City plans to upgrade all communication to Fiber-optic as funding becomes available. The City traffic signal network is comprised of`network zones' configured in one or more daisy chain rings. These daisy chains create an interconnected network of all traffic signal and ITS devices , originating from the TMC,which provides network redundancy and IP network segmentation. Each zone is supported by a Layer 3 Ethernet switch providing the network routing for devices on that ring. In addition, each traffic signal is supported with Layer 2 fiber optic switches enabling a link to the TMC. This traffic signal network provides a high-speed, high-bandwidth, and secure connection from the TMC to the ITS elements. Furthermore, Santa Ana employs a Network Performance Monitor(NPM)software for network management and monitoring which allows City staff to quickly and remotely troubleshoot network and communication issues. E. Traffic Signal Synchronization The traffic signals on the designated arterials in the LSSP are inventoried and listed in Table 2 (Traffic Synchronization Inventory). The table identifies all intersections for each arterial, associated controller type and firmware, detailed synchronization data such as cycle length of each synchronized period and Intelligent Transportation Systems (ITS)equipment. Synchronization periods include AM, Mid-day, PM and Weekend. 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The effort will include funding for proper maintenance, operations and upgrade of traffic signals to current standard where necessary. Table 3 (3 Year Outlook-Constrained) outlines a constrained budget which includes activities planned for the next three years that have full funding identified. Funding includes approved Project P, Federal and State allocations identified in the current CIP. Table 4(3 Year Outlook- Unconstrained)lists an unconstrained = h budget which includes the constrained - budget as well as unconstrained projects that could be implemented in the next three if funding were available. The 3-year outlook will help identify preliminary project priorities and potential multi-agency coordination opportunities. Expenditures are shown — in year-of-expenditure dollars. Table 5(Candidate Signal Synchronization Project) identifies planning level capital funding needs for a full buildout of Santa Ana's Advance Traffic Management System network as shown in Figure 1 of section two of the LSSP. This is a comprehensive list of improvements planned without an identified period. —_ City COUC1C11 1$SANTA ANA LOCAL SIGNAL SYNCHRONIZATION PLAON�61 7 EXHIBIT 4 Table 3-3 Year Outlook Traffic Signal Synchronization, Funding Needs for Synchronized Operations (City of Santa Ana, Constrained) A Maintenance Project FY26/27 FY27/28 FY28/29 Total Traffic Signals Maintenance $1,200,000 $1,200,000 $1,200,000 $3,600,000 Communication Maintenance $115,000 $115,000 $115,000 $345,000 Traffic Signal Utility $350,000 $350,000 $350,000 $1,050,000 Traffic Signal System $290,000 $290,000 $290,000 $870,000 Maintenance Subtotal Maintenance $1,955,000 $1,955,000 $1,955,000 $5,865,000 Construction -F Project FY26/27 FY27/28 FY28/29 Total Traffic Signal Equipment $150,000 $150,000 $150,000 $450,000 Replacement New LT Phasing $700,000 $700,000 $700,000 $2,100,000 4th St TSSP $200,000 $200,000 17th/Westminster TSSP $500,000 $500,000 Subtotal Construction $1,050,000 $850,000 $1,350,000 $3,250,000 Operations Project AIL FY26/27 FY27/28 FY28/29 Total KGG TSSP $12,320 $12,320 Bristol TSSP $13,440 $13,440 41h St TSSP $10,340 $10,340 Subtotal Operations $12,320 $13,440 $10,340 $36,100 TOTAL $3,017,3201 $2,818,440 $3,315,340 $9,151,100 City Council 1 q - 92� PR"O 6�8 ANT- NA LOCAL SIGNAL SYNCHRONIZATI EXHIBIT 4 Table 4-3 Year Outlook Traffic Signal Synchronization, Funding Needs for Synchronized Operations (City of Santa Ana, Unconstrained) Maintenance Project FY26/27 FY27/28 FY28/29 Total Traffic Signals Maintenance $1,700,000 $1,700,000 $1,700,000 $5,100,000 Communication Maintenance $175,000 $175,000 $175,000 $525,000 Traffic Signal Utility $400,000 $400,000 $400,000 $1,200,000 Traffic Signal System $350,000 $350,000 $350,000 $1,050,000 Maintenance Subtotal Maintenance $2,625,000 $2,625,000 $2,625,000 $7,875,000 Construction Project 01 FY26/27 FY27/28 FY28/29 Total Traffic Signal Equipment $350,000 $350,000 $350,000 $1,050,000 Replacement CCTV Upgrades $100,000 $100,000 $100,000 $300,000 Controllers Upgrades $100,000 $100,000 $100,000 $300,000 System Detection Upgrades $150,000 $150,000 $150,000 $450,000 Video Detection Upgrades $200,000 $200,000 $200,000 $600,000 APS Push Buttons $300,000 $300,000 $300,000 $900,000 UPS Upgrades $200,000 $200,000 $200,000 $600,000 Fairview St Conduit and $700,000 $700,000 Comm Newhope St Conduit and $500,000 $500,000 Comm Main St Conduit and $500,000 $500,000 $1,000,000 Comm 171h/Westminster Conduit $500,000 $500,000 and Comm 1"St Conduit and Comm $500,000 $500,000 $1,000,000 Subtotal Construction $1,400,000 $3,600,000 $2,900,000 $7,900,000 Operations Project FY26/27 FY27/28 FY28/29 Total Citywide Traffic Signal $1,500,000 $1,500,000 Synchronization Advance Traffic Signal $500,000 $500,000 $500,000 $1,500,000 Performance Measure Transit Signal Priority $500,000 $500,000 $500,000 $1,500,000 Emergency Vehicle Priority $500,000 $500,000 $500,000 $1,500,000 Subtotal Operations $1,500,000 $1,500,000 $3,000,000 $6,000,000 TOTAL $5,525,000 $7,725,000 $8,525,000 $21,775,000 City Council 1 q - 93 PR"0�619 ANTA ANA LOCAL SIGNAL SYNCHRONIZATI EXHIBIT 4 Table 5- LSSP Implementation, Candidate Signal Synchronization Projects with Estimated Costs Corridor Improvement Summary Estimated Costs Westminster Ave/ Upgrade timing, controllers, CCTV, cabinets, system detection,video 17th St detection, communication, active transportation, UPS,travel time system $5,000,000 and TMC improvements Upgrade timing, controllers, CCTV, cabinets, system detection,video Fairview St detection, communication, active transportation, UPS,travel time system $5,000,000 and TMC improvements Upgrade timing, controllers, CCTV, cabinets, system detection,video Raitt St detection, communication, active transportation, UPS,travel time system $2,300,000 and TMC improvements Upgrade timing, controllers, CCTV, cabinets, system detection,video Newhope St detection, communication, active transportation, UPS,travel time system $3,500,000 and TMC improvements Upgrade timing, controllers, CCTV, cabinets, system detection,video Main St detection, communication, active transportation, UPS,travel time system $3,500,000 and TMC improvements Upgrade timing, controllers, CCTV, cabinets, system detection,video Flower St detection, communication, active transportation, UPS,travel time system $3,500,000 and TMC improvements City Council 1 q — 94 PR"0�620 ANTA ANA LOCAL SIGNAL SYNCHRONIZATI EXHIBIT 4 IV. Traffic Signal Synchronization Assessment, Review and Revision Maintaining efficient traffic operations throughout Santa Ana and surrounding area is a core objective of the City's traffic management program. Signal synchronization is a key strategy in achieving this objective.To support reliable operations, the City regularly repairs, upgrades, and maintains critical components of the traffic signal system, including controllers, cabinets, communication systems, and detection equipment. In addition to synchronization of all the major arterials in the City,the City also collaborates with neighboring agencies to coordinate operations along inter-jurisdictional corridors. Travel time and stop reduction, average speed and gas savings have been the normal parameters the City used to measure the success of synchronization. The City has supported the use of Corridor Synchronization Performance Index(CSPI)established by OCTA shown in Figure 4 to measure the inter-jurisdiction corridor performance.The CSPI utilizes parameters such as average speed, ratio of green to red signals and stops per mile to compile the score and grade for the entire corridor.The sum of the scores from each of the categories gives the total of the index. The CSPI value is categorized into five levels—Tier I through V.Tier I refers to a CSPI score at or above 80 and indicates very good signal synchronization conditions. Tier II with value of 70 to 80 is considered good progression with few stops and good travel time. Tier III with score 60-70 is considered the baseline for good operational performance. CSPI value ranging from 50 to 60 indicates a problem generally fixable with a low-cost solutions or signal timing modification.A CSPI below 50 however, indicates poor corridor performance thereby necessitating larger scale investigation into corridor operations. Figure 4-CSPI Score and Description Signal Synchronization Description -4 >=80 Very good progression—traveling through signalized intersections Tier 1 with minimal stops and favorable travel speeds. •70-80 Good progression—traveling through signalized intersections with Tier 2 few stops and good travel speeds. 60-70 Fair progression—traveling through signalized intersections with Tier 3 moderate stops and fair travel speeds. r� •50-60 Limited progression*—traveling through signalized intersections Tier 4 with moderately high stops and slower travel speeds. eso Very limited progression*—traveling through signalized Tier intersections with frequent stops and slow travel speeds. 1 SANTA ANA LOCAL SIGNAL SYNCHRONIZATION 3962 Over the past three years from 2023 to 2026, the City, in cooperation with OCTA and other local agencies, participated in synchronizing several important corridors in the City and adjacent jurisdictions. Many corridors have been previously synchronized and maintained, however due to changes in traffic patterns, periodical re-timing is necessary to maintain progression and reduce delay. Since 2023, The following corridors were synchronized or currently in the process of implementation: • Synchronization for the First Street-Bolsa Avenue and Tustin Avenue-Rose Drive Corridors were completed in 2024. • Synchronization for the Warner Avenue Corridor was completed in 2025. • Synchronization for the MacArthur Boulevard Corridor was completed in 2026. • Synchronization for the Edinger Boulevard Corridor was completed in 2026. • Synchronization for the Segerstrom Avenue/Dyer Road Corridor was completed in 2026. A. Performance Results: The primary objective of improving traffic flow along each synchronized corridor was achieved across all corridors included in recent synchronizations efforts. Improvements were observed in all key performance measures, including reduced travel times, fewer stops, higher average speeds, and improved green-to-red-signal ratios. These enhancements collectively indicate more efficient progression and better overall corridor performance. A summary of these improvements is shown on Table 6 (Traffic Signal Synchronization Assessment, Review& Revision). These results are based on findings from the `Before' and `After' Studies conducted as part of the Primary Implementation Phase Reports for each project. The assessment breaks down the performance by corridor, direction of travel, and time of day, providing a detailed evaluation of operational changes resulting from the synchronization efforts. 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Under this methodology, average operating speed is compared with the corridor's free-flow speed to calculate an Adjusted Level of Service(LOS).This metric provides a high-level indication of corridor performance, capturing the effects of travel time, progression quality, and the frequency of stops. Average travel speed also indirectly reflects fuel consumption and emissions, offering an additional indicator of operational efficiency. Corridors operating at speeds closer to free-flow conditions receive higher Adjusted LOS ratings, while those operating at lower speeds indicate reduced coordination efficiency and may warrant signal timing updates or additional review. To ensure consistency in evaluating performance, the following Adjusted LOS criteria are applied: Using these criteria, the City evaluated each synchronized corridor by comparing its average percent of free-flow speed during the AM, Mid-day, and PM peak periods. The results are summarized in Table 7, which assigns an Adjusted Level of Service to each corridor and highlights locations where progression is strong, as well as corridors where reduced travel speeds indicate the need for timing updates or additional operational review. The route number identified in the table corresponds to the OCTA route identification. LOS Desirable Speed A Average Travel Speed exceeds 90%of the base free-flow speed B Average Travel Speed is between 80%and 90%of the base free-flow speed C Average Travel Speed is between 70%and 80%of the base free-flow speed D Average Travel Speed is between 60%and 70%of the base free-flow speed E Average Travel Speed is between 50%and 60%of the base free-flow speed F Average Travel Speed is less than 50%of the base free-flow speed 1 SANTA ANA LOCAL SIGNAL SYNCHRONIZATION PLA 25 o Ln -1 0.) o �o m N r-I N +� a� o Ln M rn m N m am rn 00 r4 N �o 00 = O O I, n Ln Ln l0 �.0 N N Ln Ln l0 l0 00 o0 Ln Z o E lD l0 —i —i M m Ln Ln —i I-I r-I r-I r-I r-I r-I r-I r-I r-I —i N a- z O X a 0 0 0 0 0 U 0 0 0 0 0 w N LU 0 0 = 0 Cl 0 o U U o U 0 0 U U 0 0 0 0 0 z r c � J Gu u u u u u u u u u u u u u u u u z Q N J /Q/� L � Ln oq � r� O M � O� OD r- 0 oq m -! kq V M Itt It m m l0 w m Ln I- Ln N -1 w 00 E �Q 0 00 O ;� n in N lz� n o0 r-I lz� l0 al M o0 W cc I� W r� 0o O N 00 ri Ln w Ln c-I w Ln Ln I- M Q U NH c O M r- r-I Ln O Zt r-I m CDw -4 w w ri 00 i Q ui fV Ln Ln o0 m l0 O N 00 I� r4 m r4 N O n n n n n n n n IL O v Ln w N O > O N N w N Q K coLU cc m N Q > - Q U 0 = O N co m = -1U Q O U 0 Q= -1 U Z Co w = °C 00 LL w Ln m Q Q o w U lw7 ac, ° 0 o c � m = O E Lu F V) ,Q Z v } a o a) _ z Li o o z Lr) 0 v = � m V) LL o ri CO o CO aj m m Q 0 0 Z j > w c +� > cn of U > O w >� m w v V) > QO N m ?> Q m m � > Q w U O tz > w U > U _ Q S vi O O O 1 > O m E Q w z = w U U w >> jLi� N aQ m } � LU U 00 N p ~ ZO N v 0 I N > O O c w 0 U w o z J Q Co LU n3 z > � Q Q 0 +' W N m Q 0 0' J W W aJ J m m m m U 0 Q v~i c z 0 Q m w 6 a > > c W J W < or W n3 m Vl 0 o m N m G O m O O 0 o L/) Q w Q W o V) Of0 w a V � w Q c O F O > = o J a p 0 U - Q 1U Q U wQ wp > mO z Q Q z o_ o z < N O LU m `r' a o � _ c° V) aci ~ m Q u p s c — Q c =LU m 0 0 c o 0 a, > ate, E v v � v wQ ci Q Li- 0 ww ooc � � z Lu E m mLn 3 z o m o v w z 0 m z v Q Q `� m m > o Li z > Z `n v _. m _. � vLl w = vcn m w m O U) Z Z v LL U > > > > Q = z = w O Of Z > E C7 m w Q Q Q ca Q o Q o N O `n Q U 0 m co p H > aC H ~ oC w 0 -6 w S H Z Z 2 Z N Q Q H w w N w w w c w °C c = o `n 0 m _ 0 w 0 p J Q F- m C7 C7 Q Z v Z l7 w w H Q 0 U m + _j H Z_ Z_ _U = N 0 m U U 0 o U o Q O r1i o r O 0 0 = Q> > Q> > O > Q Q 0 w Q oC C7 cn C7 w H w m w co w w U > Q > 2 > w m H w V) 2 0 U E i O r-i N m Ln 110 n DD m O r-I N M l0 Il 00 _ ZM M m m M m M M m m m M m M M m m U t rn � oo N m N m N +� a N o N rN � 00 00 m Ln v M N rn N _ � v v -1 N M M o o N N -1 `1 o 0 m o s= ri o o Ln Ln r i ri Ln m Z� J N 00 00 Ol Ol Ln � < o_ Z X O W O ❑ ❑ ❑ w ❑ w ❑ ❑ ❑ ❑ u ❑ ❑ w ❑ N Z 0 rV p = ❑ ❑ u ❑ ❑ p ❑ ❑ ❑ u u ❑ ❑ ❑ ❑ z r c N G z U U u U u ❑ U U U U u ❑ ❑ ❑ ❑ Q V N Q lD N Ql N C 1 N Gl N lD M O I* 00 M U M O m m M 00 M M LD M N i--1 -1 Ol lD �a p o a, o0 o rn Ln r*� r- o Ln rn 00 r-4� M Ln lD O P� r� N W �t r- -1 N N M -1 lD Ol Ln M lD M O Gl Ln 00 rl 00 Q n n n lD n n l0 lO l0 lD > ❑ w m Z O ~ �' > O ❑ wLU Y Z > of ca z LU Ln oC m ❑ o Q O Q m Q O N ~ Z:) w ❑ co Q H O 2 H m > w 00 w w Z ofZ O >j Q cNi ❑ O Q O d F ❑ O Q H Ln U H w r [if o ❑ z > E a Fo- ?V:) w ❑ ¢ -- I Ln LU LU > w Jcu z w F _ ? > 00 m = oW w O m �w w w LniQ wv cr o L` m J Q +- w N LL ❑zoc ❑ Q O z z O0 } Ln (7 �O J z Y ❑ � N ❑ J Ln Z ❑ m _ ra m ❑ ❑ CO Y O w ❑ a z w Q d Ln ❑ J > ? w � 2 o � Ln o cc Lu o > m 0 Ln Lu o ❑ cmc oOc o ~ ❑ a m 4-1= (D J (n w G z LLU w Q 0 O z O O > w Q o = > (D w w LO J w Q' Q D_ LU H Ln m Q +1 C7 o a � o Q LL 0 E Ln a z a o = z (D z N c Q E o .n w L w z z i o o E w �a w vw + ~ Ho J z av O m ❑ F- Z H 2� v = w m z in Li ❑ L" ci H of Ln N > m Lu 0' > m w O O w Ln Q p O ap w z Z CO w w O N Ln > Z_ O z w z w Ln u Z N _ ❑ < Of of V)i z Q mc p = m � Q U O J S J Q Q m Q Q � G 0 Y - m Ur 0 C m Z CO LL. w m z H Z Q Ln Z Z w H Ln Ln 00 U 4 E i 01 N M 00 Ql N M 'T Ln �-D I, r- 00 � Ln _ w I, � r- r, 00 00 00 00 00 00 � � Ln Ln Zm M M M M M M M M M M lzd- Ln Lf) U EXHIBIT 4 B. System Improvements: In addition to the corridor synchronization, 6. 1st St/Bolsa Ave Corridor: improvements to the traffic signal system, Improvements include upgrading communication and monitoring infrastructure controllers to ATC, installing CCTV were made along the following corridors to allow cameras and VDS, installing APS, the City to better monitor traffic condition, installing conduit and fiber optic manage traffic signals and maintain signal cable, installing Ethernet switches, synchronization. replacing traffic signal cabinets, and Signal Performance Measures. 1. Tustin Ave/Rose Dr Corridor: Improvements include upgrading 7. Kraemer-Glassell-Grand Corridor: controllers to ATC, installing fiber Improvements include upgrading optic cable, installing Ethernet controllers to ATC, installing CCTV switches, installing CCTV cameras, cameras and VDS, installing APS, and upgrading traffic signal cabinets. installing fiber optic cable, installing Ethernet switches, installing wireless 2. Edinger Ave Corridor: radios, Signal Performance Improvements include upgrading Measures, and TMC improvements. controllers to ATC, installing CCTV cameras and VDS, installing conduit $• McFadden TSP: and fiber optic cable, installing Improvements include installing a Ethernet switches,ATMS License cloud-based Transit Signal Priority expansion, and Signal Performance (TSP)system with secure controller Measures. communication and centralized system management at 19 3. Warner Ave Corridor: intersections. Improvements include upgrading controllers to ATC, installing CCTV 9. Bristol Street Corridor: cameras and VDS, installing conduit Improvements include upgrading and fiber optic cable, installing controllers to ATC, installing CCTV Ethernet switches, installing and VDS, installing APS, install Bluetooth travel systems, replacing Ethernet switches, and TMC traffic signal cabinets, ATMS License improvements including relocating expansion and Signal Performance and installing equipment into the new Measures. TMC and implementing a new video wall. 4. MacArthur Blvd Corridor: Improvements include upgrading controllers to ATC, installing CCTV cameras and VDS, installing conduit and fiber optic cable, installing Ethernet switches, installing Bluetooth travel systems, replacing traffic signal cabinets, ATMS License expansion and Signal Performance Measures. 5. Segerstrom/Dyer Corridor: Improvements include upgrading controllers to ATC, installing CCTV cameras and VDS, installing conduit and fiber optic cable, Ethernet switches, and Signal Performance Measures. City Council 18 — 102 6/2/2026 SANTA ANA LOCAL SIGNAL SYNCHRONIZATION PLAN 1 28 Public Works Agency www.santa-ana.org/pw Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 2, 2026 TOPIC: Resolution for Fiscal Year 2026-27 Senate Bill 1 Local Streets and Roads Funding Program AGENDA TITLE Resolution to Maintain Eligibility for the Fiscal Year 2026-27 Senate Bill 1 Local Streets and Roads, Road Repair and Accountability Act Funding Program (Non-General Fund) RECOMMENDED ACTION Adopt a Resolution affirming the Fiscal Year 2026-27 Senate Bill 1 projects list and anticipated Road Maintenance and Rehabilitation Account funding in the amount of $8,847,550, to be submitted to the California Transportation Commission for budgeting the Fiscal Year 2026-27 Capital Improvement Program and maintaining eligibility for Road Repair and Accountability Act funding. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2026-27 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 GOVERNMENT CODE �84308 APPLIES: No DISCUSSION In April 2017, California passed Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017, which created the State Road Maintenance and Rehabilitation Account (RMRA) to address basic road maintenance, rehabilitation, and safety needs on both the state highway and local streets systems. SB 1 generates revenue from gas taxes to fund the maintenance, repair, and safety improvements on state highways, local streets, and roads. The State Controller deposits various portions of these funds into RMRA and a percentage of these funds are apportioned by formula to eligible cities and counties pursuant to Street and Highways Code (SHC) Section 2032(h). The formula for distribution of RMRA funds is based on a city's population relative to the total population of all cities in the state of California. Each year, estimates of RMRA funds are prepared by the California Department of Finance and published by the League of California Cities. On average, the City has City Council 19 — 1 6/2/2026 Resolution for Fiscal Year 2026-27 Senate Bill 1 Local Streets and Roads Funding Program June 2, 2026 Page 2 received approximately $8M in RMRA funds annually. There is currently no end date to this funding program. The City has utilized RMRA funding for various arterial street improvement projects. Examples of RMRA funded projects include Fairview Street Improvements (South City Limits to Alton), Grand Avenue Rehabilitation (Edinger Ave. to McFadden Ave.), and Bristol Street Rehabilitation (Santa Clara Ave. to Memory Ln.). During the RMRA program application period each year, local agencies are required to adopt a resolution that includes a list of planned eligible projects that will utilize respective fiscal year RMRA funding and submit the resolution to the California Transportation Commission (CTC) (Exhibit 1). Each proposed RMRA-funded project must be specifically identified and differentiated from other gas tax funding programs. For fiscal year 2026-27, the City is estimated to receive RMRA funding in the amount of $8,847,550. The City must submit a proposed fiscal year 2026-27 RMRA projects list to the CTC and, as required, provide updates on RMRA funded project progress. The proposed fiscal year 2026-27 projects list must include a project description, specific location, proposed schedule for its completion, and the project's estimated useful life. The proposed RMRA funded projects have been incorporated in the proposed fiscal year 2026-27 Capital Improvement Program Budget (Exhibit 2). The proposed projects for fiscal year 2026-27 were identified by the City's Pavement Management Program as high priority to maintain Santa Ana's Pavement Condition Index (PCI) citywide. Staff recommends that the City Council adopt a resolution recognizing the proposed fiscal year 2026-27 RMRA funded project list. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Pursuant to the California Transportation Commission's Annual Reporting Guidelines for Local Streets and Roads Funding, Staff has identified three projects to be funded with anticipated fiscal year 2026-27 RMRA revenues of$8,847,550. FY26-27 CIP — S131 Road Repair and Accountability Act Project List Project Location Funding 17th Street Rehabilitation Grand Avenue to Cabrillo Park Drive $4,764,000 Broadway Street 17th Street to Mainplace Drive $2,800,000 Rehabilitation MacArthur Boulevard Harbor Boulevard to Fairview Street $1,283,550 Rehabilitation TOTAL $8,847,550 City Council 19 — 2 6/2/2026 Resolution for Fiscal Year 2026-27 Senate Bill 1 Local Streets and Roads Funding Program June 2, 2026 Page 3 EXHIBIT(S) 1. Resolution and Proposed List of Projects for FY 2026-27 2. FY 2026-27 RMRA CIP Project Worksheets Submitted By: Rodolfo Rosas, P.E., Acting Executive Director of Public Works Agency Approved By: Alvaro Nunez, City Manager City Council 19 — 3 6/2/2026 EXHIBIT 1 RESOLUTION NO. 2026-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2026-27 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statues of 2017), was passed by the Legislature and signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide. B. SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Santa Ana are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year. C. The City of Santa Ana must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvement. D. The City will receive an estimated $8,847,550 in RMRA funding in Fiscal Year 2026-27 from SB 1. E. This is the tenth year in which the City of Santa Ana is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1. F. The City used has undergone a robust public process to ensure public input into our community's transportation priorities/the project list. G. The City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the priorities of the community for transportation investment. Resolution No. 2026-XX City Council 19 — 4 /2/ 6 EXHIBIT 1 H. The funding from SB 1 will help the City maintain and rehabilitate three streets/roads throughout the City this year and future streets/roads rehabilitations, bridge projects, and active transportation projects in the future. I. The 2023 California Statewide Local Streets and Roads Needs Assessment found that the City's streets and roads are in good condition and this revenue will help us maintain the overall quality of our road system and over the next decade will allow us the opportunity to enhance our overall streets and roads condition. J. The SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance, safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide. Section 2. The following previously proposed and adopted projects may also utilize Fiscal Year 2026-27 Road Maintenance and Rehabilitation Account revenues in its delivery. With the relisting of this project in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues: Proposed Proposed Estimated Project Name Location Description Project Project Useful Start date Completion Life date 17th Street Grand Ave to Cabrillo Park Drive Road 7/1/26 12/31/27 20 years Rehabilitation- Grind/Overlay with associated concrete work. Broadway 171h Street to MainPlace Drive Road 7/1/26 12/31/27 20 years Rehabilitation- Grind/Overlay with associated concrete work. MacArthur Harbor Boulevard to Fairview Road 7/1/26 12/31/27 20 years Boulevard Street Rehabilitation- Grind/Overlay with associated concrete work. Resolution No. 2026-XX City Council 19 — 5 / / 6 EXHIBIT 1 Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this 2nd day of June, 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Kj�j('e Nellesen Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby certify the attached Resolution No. 2026 - to be the original resolution adopted by the City Council of the City of Santa Ana on June 2, 2026. Date: City Clerk City of Santa Ana Resolution No. 2026-XX City Council 19 — 6 / / 6 2 q D *®® � C14 \} %4 \ \ (D/( n , . n , § Q &e `\ t f Cl) w \ %>f) \ � n F- / { [� \) o > / &> � %G \ \ ƒ/ \ , . §/ Q , . LL LL //;ta /\} CU , . , . / e ; , - , way±>» CD C. 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U 8 q � K« k e e � / \\\ § § Z � �/ \\ � � a « z /\\ Q> d � L § LQ U Cl) & � m m % I z \\{\ � \ k � \ k 2 � > O/\\\ o � Q Q \} * \ O O � U® / \- ® ® � w\� {� � D ] ® ` ez g � \\ t � o ±g \ 23 Q � ±e z ± w\ 5\\ w / / a %/ O # ®®§ w j \ Q ®LU \ s \ ( [ ) 7� > a I � °� 0 / R j� u\\ G ¢ e>/m IL m 2 ) f \ \ k \ G ° ® o LU IL � o E F- � � \ 3 LL L / L) \/ E . \ U w = � w /_ / 2 tt O \ / O » � 2 � m 2 k k p W \ a 2 LT ILL 2 / City Clerk's Office 71 www.santa-ana.org/cityclerk Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 2, 2026 TOPIC: 2026 General Municipal Election AGENDA TITLE November 3, 2026 General Municipal Election RECOMMENDED ACTION 1. Approve resolution calling and giving notice of the November 3, 2026 General Municipal Election to be held in the City of Santa Ana for the election of certain officers; RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CALLING FOR AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026, FOR THE ELECTION OF CERTAIN OFFICERS AS PROVIDED BY THE PROVISIONS OF ARTICLE XII OF THE CHARTER OF THE CITY OF SANTA ANA 2. Approve resolution requesting the Orange County Board of Supervisors to consolidate the November 3, 2026 General Municipal Election with the Statewide General Election; and RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF ORANGE TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 3, 2026, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THAT DATE PURSUANT TO SECTION 10403 AND 10418 OF THE ELECTIONS CODE 3. Approve a resolution adopting regulations for candidate statements. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026 City Council 20 - 1 6/2/2026 2026 General Municipal Election June 2, 2026 Page 2 GOVERNMENT CODE §84308 APPLIES: No DISCUSSION Section 1201 of the City Charter provides that municipal officers shall be elected at a general municipal election to be held on the first Tuesday after the first Monday in November of each even-numbered year, along with the statewide general election. The November 3, 2026 election shall be for the election of a Mayor, for a full two-year term, and for three (3) Councilmember seats, in Ward Nos. 2, 4, and 6, each for a full four-year term. Pursuant to the Elections Code and City Charter, the three proposed resolutions are required to be adopted by the City Council prior to the election: i) call and give notice of the November 3, 2026 General Municipal Election for the election of certain officers; ii) request the Board of Supervisors consolidate the election with the statewide general election, and iii) adopt regulations for candidate statements. The nomination/candidate filing period will open at 8:00 a.m. on Monday, July 13, 2026 and close at 5:00 p.m. on Friday, August 7, 2026. If an eligible incumbent does not file, the filing period is extended for other candidates for that seat only to 5:00 p.m. on Wednesday, August 12, 2026. Candidates for Mayor and Councilmember may choose to submit a Candidate Statement to be submitted to the voters as part of the Voter Information Guide and/or posted online. Submittal of a Candidate Statement is optional; those candidates who choose to submit a statement will be charged the cost of translating, printing, handling, and mailing such statement to voters. The Orange County Registrar of Voters has provided the following estimated costs for the 200-word Candidate Statement: Position Printed in Voter Posted Online Only Information Guide and Posted Online Mayor $1,564.85 $461.46 Ward 2 Councilmember $616.35 $461.46 Ward 4 Councilmember $661.32 $461.46 Ward 6 Councilmember $624.09 $461.46 Ballot measures may be placed on the ballot by separate resolution(s), provided the resolution(s) calling the ballot measure(s) election is filed with the Orange County Board of Supervisors and Orange County Registrar of Voters no later than August 7, 2026, but preferably prior to July 17, 2026. City Council 20 — 2 6/2/2026 2026 General Municipal Election June 2, 2026 Page 3 FISCAL IMPACT The estimated cost provided by the Orange County Registrar of Voters for conducting the November 3, 2026 election is $451,000. Funding will be carried forward through Continuing Appropriations. Additional associated costs for public noticing, translations, materials, outreach, etc. are included in the City Clerk's proposed FY2026/27 General Fund budget, which is being brought forward separately for City Council's consideration. EXHIBIT(S) 1. Resolution — Calling Election 2. Resolution — Requesting Consolidation 3. Resolution — Candidate Statement Regulation Submitted By: Jennifer L. Hall, City Clerk Approved By: Alvaro Nunez, City Manager City Council 20 — 3 6/2/2026 RESOLUTION NO. 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CALLING FOR AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026, FOR THE ELECTION OF CERTAIN OFFICERS AS PROVIDED BY THE PROVISIONS OF ARTICLE XII OF THE CHARTER OF THE CITY OF SANTA ANA WHEREAS, under the provisions of Article XII of the Charter of the City of Santa Ana, a General Municipal Election shall be held on Tuesday, November 3, 2026 for the election of municipal officers. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. That pursuant to the requirements of Article XII of the Charter of the City of Santa Ana, there is called and ordered to be held in the City of Santa Ana, California, on Tuesday, November 3, 2026, a General Municipal Election for the purpose of electing a Mayor for the full term of two years, and three Members of the City Council, one member to represent each of the following wards: Ward 2, Ward 4, and Ward 6, each for the full term of four years. Section 2. That the ballots to be used at the election shall be in form and content as required by law. Section 3. That the City Clerk is authorized, instructed, and directed to coordinate with the County of Orange Registrar of Voters to procure and furnish any and all official ballots, notices, printed matter, and all supplies, equipment, and paraphernalia that may be necessary in order to properly and lawfully conduct the election. Section 4. That the vote centers for the election shall be open at seven o'clock a.m. of the day of the election and shall remain open continuously from that time until eight o'clock p.m. of the same day when the vote centers shall be closed, pursuant to Elections Code §10242, except as provided in §§14212, 14401 of the Elections Code of the State of California. Section 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections. Section 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election in time, form, and manner as required by law. Resolution No. 2026-XXX Page 1 of 2 City Council 20 — 4 6/2/2026 Section 7. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this day of June, 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By:_: I( A Melissa M. Crosthwaite Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026 -XXX to be the original resolution adopted by the City Council of the City of Santa Ana on , 2026. Date: Jennifer L. Hall City Clerk, Elections Official City of Santa Ana Resolution No. 2026-XXX Page 2 of 2 City Council 20 — 5 6/2/2026 RESOLUTION NO. 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF ORANGE TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 3, 2026, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THAT DATE PURSUANT TO SECTIONS 10403 AND 10418 OF THE ELECTIONS CODE WHEREAS, the City Council of the City of Santa Ana called a General Municipal Election to be held on November 3, 2026, for the purpose of the election of a Mayor, for a full term of two (2) years, and three (3) Members of the City Council, one member to represent each of the following wards: Ward 2, Ward 4, and Ward 6, each for a full term of four (4) years; and WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General Election to be held on the same date and that within the city the precincts, vote centers, and election officers of the two elections be the same, and that the county election department of the County of Orange canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. That pursuant to the requirements of §§10403 and 10418 of the Elections Code, the Board of Supervisors of the County of Orange is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General Election on Tuesday, November 3, 2026, for the purpose of the election of a Mayor and three (3) Members of the City Council, one member to represent each of the following wards: Ward 2, Ward 4, and Ward 6. Section 2. That the county election department is authorized to canvass the returns of the General Municipal Election pursuant to the provisions of Elections Code §10411. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. The election will be held and conducted in accordance with the provisions of law regulating the statewide election. Section 3. That the Board of Supervisors is requested to issue instructions to the county election department to take any and all steps necessary for the holding of the consolidated election. Resolution No. 2026-XXX Page 1 of 3 City Council 20 — 6 6/2/2026 Section 4. That the City of Santa Ana recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs. Section 5. That the City acknowledges that the consolidated election requested by this Resolution will be held and conducted in the manner prescribed by California Elections Code §10418 and, to the extent that anything in this Resolution shall conflict with such provisions, the provisions of Elections Code §10418 shall control and supersede such inconsistent provision(s). Section 6. That the City Clerk is hereby directed to file a certified copy of this Resolution with the Board of Supervisors and the county election department of the County of Orange. Section 7. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this day of June, 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney BY I Melissa M. Crosthwaite Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers Resolution No. 2026-XXX Page 2of3 City Council 20 — 7 6/2/2026 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026 -XXX to be the original resolution adopted by the City Council of the City of Santa Ana on , 2026. Date: Jennifer L. Hall City Clerk, Elections Official City of Santa Ana Resolution No. 2026-XXX Page 3 of 3 City Council 20 — 8 6/2/2026 RESOLUTION NO. 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026 WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate's statement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. GENERAL PROVISIONS. That pursuant to §13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Santa Ana on November 3, 2026 may prepare a candidate's statement on an appropriate form provided by the City Clerk. The statement may include the name, age, and occupation of the candidate and a brief description of no more than 200 words of the candidate's education and qualifications expressed by the candidate themselves. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the office of the City Clerk at the same time the candidate's nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working date after the close of the nomination period, except as provided in §13309 of the Elections Code of the State of California. Section 2. FOREIGN LANGUAGE POLICY. A. Pursuant to the Federal Voting Rights Act, candidate statements will be translated into all languages required by the County of Orange. The County is required to translate candidate statements into the following languages: Spanish, Vietnamese, Chinese, Korean. B. The Orange County Registrar of Voters shall have all candidate statements translated into the languages specified in Section 2.A. above, print all translations of the candidate statements in the voter information guide, and these translations shall be made available at all vote centers and in the City Clerk's office, upon request. Resolution No. 2026-XXX Page 1 of 3 City Council 20 — 9 6/2/2026 Section 3. PAYMENT. The City Clerk shall provide the total cost of printing, handling, translating, and mailing the candidate statements filed pursuant to this resolution, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency their pro rata share as a condition of having their statement included in the voter information guide. The City Clerk is not bound by the estimate, and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the City Clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days following receipt of an invoice from the County of Orange for election services rendered. The Orange County Registrar of Voters has provided the following estimated cost of translating, posting, printing, handling, and mailing of 200-word candidate statements for candidates for elective office in the City of Santa Ana: Position Printed in Voter Posted Online Only Information Guide and Posted Online Mayor $1,564.85 $461.46 Ward 2 Councilmember $616.35 $461.46 Ward 4 Councilmember $661.32 $461.46 Ward 6 Councilmember $624.09 $461.46 Section 4. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the sample ballot package/voter information guide. Section 5. That the City Clerk shall provide each candidate or the candidate's representative a copy of this Resolution at the time nominating papers are issued. Section 6. That all previous resolutions establishing Council policy on payment for candidate statements are repealed. Section 7. That this Resolution shall apply only to the election to be held on November 3, 2026. Section 8. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this day of June, 2026. Resolution No. 2026-XXX Page 2of3 City Council 20 — 10 6/2/2026 Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney B . /� -� Y 0 Melissa M. Crosthwaite Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026 -XXX to be the original resolution adopted by the City Council of the City of Santa Ana on ) 2026. Date: Jennifer L. Hall City Clerk, Elections Official City of Santa Ana Resolution No. 2026-XXX Page 3 of 3 City Council 20 — 11 6/2/2026 City Clerk's Office www.santa-ana.org/cityclerk Item # 21 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 2, 2026 TOPIC: Implementation of Brown Act Changes Pursuant to SB 707 AGENDA TITLE Implementation of Brown Act Changes Pursuant to SB 707 Including Adoption of a Disruption Policy for Telephonic or Internet Service, Proposed Changes to the City Council's Rules and Procedures Resolution and Teleconferencing Policy, and Outreach Efforts to Encourage Participation in City Council Meetings RECOMMENDED ACTION 1. Receive and file information on Senate Bill (SB) 707 regarding changes to the Ralph M. Brown Act (Brown Act); and 2. Adopt a resolution amending the Council Rules and Procedures to add provisions addressing disruptions to telephonic or internet service and use of signs at City Council meetings, as well as clarifying public comment, presentation, and translation procedures; and RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING THE COUNCIL RULES AND PROCEDURES TO ADD PROVISIONS ADDRESSING DISRUPTIONS TO TELEPHONIC OR INTERNET SERVICE CONSISTENT WITH SENATE BILL 707 ("SB 707") AND RULES FOR SIGNS AT COUNCIL MEETINGS, CLARIFY PUBLIC COMMENT, PRESENTATION, AND TRANSLATION PROCEDURES, AND REPEALING RESOLUTION NO. 2025-004 3. Adopt a resolution approving a revised Teleconferencing Policy; and RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING A REVISED TELECONFERENCING POLICY 4. Approve outreach efforts to encourage participation in City Council meetings pursuant to Government Code §54953.4. City Council 21 — 1 6/2/2026 Implementation of Brown Act Changes Pursuant to SB 707 June 2, 2026 Page 2 GOVERNMENT CODE §84308 APPLIES: No DISCUSSION Senate Bill 707 (SB 707) amended the Brown Act (Government Code §§54950-54963) to diversify and increase public engagement during local government meetings of legislative bodies by updating teleconferencing and accessibility requirements. By July 1, 2026, legislative bodies must adopt policies addressing technology disruptions and defining reasonable efforts for outreach to encourage public participation, particularly among underrepresented and non-English-speaking communities. Below is a summary of key provisions with notable changes under SB 707: Two-Way Remote Attendance and Disruption Procedures SB 707 requires "eligible legislative bodies" (starting July 1, 2026 through January 1, 2030) to offer two-way public access for meetings via telephonic or audiovisual platforms (e.g., Zoom). "Eligible legislative bodies" is defined as City Councils with populations of greater than 30,000 or City Councils in counties with populations of greater than 600,000. The City Council of the City of Santa Ana meets these population criteria and is, thereby, subject to the requirements outlined in the statute. As the City of Santa Ana has provided remote access to City Council meetings via Zoom Webinar since 2020, it already meets the requirements for two-way public access. Government Code §54953.4 requires the City Council to adopt, by July 1, 2026, a technology disruption policy. The policy must address procedures for responding to disruptions of telephonic or internet service during a meeting and the efforts the legislative body will make to restore service. In lieu of creating a separate, stand-alone policy, the required technology disruption policy language has been added to the Resolution for Council Rules and Procedures (Exhibit 2). The statute requires that if a disruption occurs that prevents members of the public form observing or participating in a City Council meeting through the two-way telephonic or audiovisual platform, the City Council must recess the open session for at least one hour and make a good faith effort to restore service. During this time, City Council may meet in Closed Session, as permitted by law. The meeting shall remain in recess for at least one hour or until service is restored, whichever is sooner. Good faith efforts include: (1) troubleshooting platform or teleconferencing software, (2) resetting or replacing audiovisual equipment, (3) attempting alternative connection methods, (4) contacting necessary support staff or service providers, and/or (5) switching to back-up equipment or platforms, if available. Minutes of the meeting shall document the time and nature of any disruption and the efforts made to restore access. If service has not been City Council 21 — 2 6/2/2026 Implementation of Brown Act Changes Pursuant to SB 707 June 2, 2026 Page 3 restored after one hour of good faith efforts, the Council, by roll call vote, shall extend the recess to continue efforts to restore service, adjourn the meeting, or adopt findings that the City made good faith efforts to restore service and the public interest in continuing the meeting outweighs the public interest in remote access. Teleconferencing Provisions and Policy SB 707 revised the regulations for teleconference participation by members of the legislative body. The City's previous Teleconferencing Policy, adopted July 18, 2023, expired on January 1, 2026. Since that time, the teleconferencing provisions of the Brown Act have been in effect. The proposed Teleconferencing Policy (Exhibit 4) incorporates the Brown Act's teleconferencing provisions specifically for the City. Traditional teleconferencing procedures continue in effect. Changes were made to the procedures for participating via teleconference to accommodate City Councilmembers under the Americans with Disabilities Act, during a proclaimed state of emergency, and expanding the qualifications to teleconference using the "Just Cause" provisions. "Just Cause" remote participation has been expanded to now include childcare responsibilities, illness, family emergencies, travel on official business, or military service obligations. If the legislative body regularly meets twice per month, remote participation by a Councilmember is limited to five meetings annually. Language Access From July 1, 2026 to January 1, 2030, certain legislative bodies must translate their meeting agendas into any language spoken by 20% of more of the local population that speaks English less than "very well," based on the US. Census Bureau's American Community Survey data. The City of Santa Ana meets this 20% threshold for Spanish. City Council meeting agendas, commencing July 1, 2026, will be translated into Spanish and posted physically outside City Hall and online. Agencies must also provide a freely- accessibly physical location (e.g., bulletin board or similar) near where the agenda is posted to allow the public to post their own translated versions of the agenda. Such posting location will be in place prior to July 1, 2026 and will be limited to agenda translations only. Any other materials will be removed. The City is not responsible for the content or accuracy of any publically-posted translation. The City exceeds requirements for simultaneous language interpretation by providing Spanish interpretation and live-streaming at each City Council meeting. In addition, the City shall reasonably assist members of the public who wish to translate/interpret in other language(s) during a meeting. Local agencies must also take reasonable steps to help increase participation from underrepresented groups, including people who do not speak English very well. This City Council 21 — 3 6/2/2026 Implementation of Brown Act Changes Pursuant to SB 707 June 2, 2026 Page 4 can include working with community organizations, sharing agendas and documents online, and helping people who bring their own interpreters (such as giving them space or allowing extra time for interpretation). Webpages about public meetings must also be translated into languages spoken by at least 20% of the applicable population that speaks English less than "very well," according to the American Community Survey data. The City of Santa Ana's website includes translation tools to accommodate approximately 100 different languages. Additionally, specific information on the agenda pages will be posted in both English and Spanish, eliminating the need to use the available translation tools. Reasonable Efforts for Outreach Government Code §54953.4 requires the City Council to determine and approve what constitutes "reasonable efforts" to encourage participation in City Council meetings, particularly among underrepresented communities and non-English-speaking communities. Exhibit 5 details the City's approach to outreach, which may include inviting participation in City Council meetings from media organizations serving the city, including those serving non-English-speaking communities, as well as civic, neighborhood, community- based, civil rights, and good government organizations. The statute provides the City Council with broad discretion in defining these reasonable efforts and clarifies that failure to provide notice to any specific group does not create a basis for legal action. The proposed approach is intended to provide flexibility while supporting expanded public awareness and participation. In addition, SB 707 provides specific guidelines and actions for local agencies to encourage residents to participate in public meetings, including: • Provide a system for electronically accepting and fulfilling requests for meeting agendas. This is satisfied through the City's online Subscribe function. • Have an accessible internet webpage dedicated to information concerning public meetings and how members of the public may participate, including a link to the page on the agency's home page. This is satisfied by a link to "Watch a public meeting" on the City's home page. Other Considerations While reviewing the City Council Rules and Procedures Resolution, additional revisions are suggested to provide clarity and address safety concerns. Section 3 of the resolution includes revisions to the sections of the agenda to match current practice and addresses how presentations may be requested (one per Councilmember per meeting) and limiting acceptance timeframes to one speaker for a maximum of three minutes. Section 5 of the resolution clarifies time limits for City Council discussions (three City Council 21 — 4 6/2/2026 Implementation of Brown Act Changes Pursuant to SB 707 June 2, 2026 Page 5 minutes) and addresses the public comment procedures for submitting "Request to Speak" cards and how in-person and remote public speakers will be called. Request to Speak cards shall be submitted no later than the agendized start time of any Closed Session meeting for items to be considered during Closed Session and no later than 5:45 P.M., or upon the call to order, whichever is later, for any regularly scheduled City Council meeting. Remote speakers shall follow the instructions on the agenda and as stated by the presiding officer or City Clerk at the beginning of each meeting. The timeframe for submitting Request to Speak cards for any adjourned, special, or emergency meeting will be noted on the posted agenda for such meeting, and separate public comment periods will be held for meetings of related entities (e.g., Housing Authority). To comply with equal time provisions within Government Code §54953.4(b)(1)(13)(i), if a maximum time limit is set for public comments, such time period shall be divided equally between in-person and remote speakers, as necessary, with remaining time for either group (if any) re-allocated to the other if any speakers remain who have not yet been heard. For safety considerations while preserving First Amendment rights of free speech, language has been added to Section 50) to prohibit any stick, post, pole, or similar item being affixed to any sign. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. Implementation of any required elements will be absorbed within the City Clerk's Office's existing and proposed budgets. EXHIBIT(S) 1. Rules and Procedures Resolution - red-lined 2. Rules and Procedures - for adoption 3. Teleconferencing Policy — red-lined 4. Resolution Adopting Teleconferencing Policy 5. Outreach Efforts Submitted By: Jennifer L. Hall, City Clerk Approved By: Alvaro Nunez, City Manager City Council 21 — 5 6/2/2026 RESOLUTION NO. 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING THE COUNCIL RULES AND PROCEDURES TO ADD PROVISIONS ADDRESSING DISRUPTIONS TO TELEPHONIC OR INTERNET SERVICE CONSISTENT WITH SENATE BILL 707 ("SB 707") AND RULES FOR SIGNS AT COUNCIL MEETINGS, CLARIFY PUBLIC COMMENT, PRESENTATION, AND TRANSLATION PROCEDURES, AND REPEALING RESOLUTION NO. 2025- 004. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. Section 409 of the City Charter and Sections 2-100 et seq. of Santa Ana Municipal Code call for the City Council to adopt rules and procedures for the scheduling and conducting of meetings of the City Council. B. The Ralph M. Brown Act found at Chapter 9, Part 1 of Division 2 of Title 5 of the California Government Code beginning with Section 54950 (the "Brown Act") sets forth statewide standards for meetings of local agencies including the Santa Ana City Council. C. Resolution No. 2025-004 addresses City Council meetings time and place, Agendas, Rules of Procedures, Decorum, Time limits and other regulations for speaking, Teleconferencing, and Audio, Video and Photographic Recording. D. The City Council desires to amend the City Council Rules and Procedures to address disruptions to telephonic and internet service consistent with the requirements of Senate Bill 707 ("SB 707") (2025), to add rules regarding signs at Council meetings, and to clarify public comment, presentation, and translation procedures. Section 2. City Council meetings, time and place. (a) Regular meetings of the City Council shall be on the first and third Tuesdays of each month beginning on January 1 , 2014. The meeting shall begin between the hours of 3:00 P.M. and 5:00 P.M. for Closed Session followed by the Regular Open Meeting at 5:30 P.M., with the specific time legally noticed and posted on the agenda. The City Council shall publicly Resolution No. 2026-XXX Page 1 of 9 City Council 21 — 6 6/2/2026 convene the meeting and then recess to conduct closed or executive sessions. Regular meetings of the City Council shall be convened in the Council Chamber or as noted on the agenda and at the time specified on the agenda. After being convened, all meetings may be adjourned to such other place or places as the City Council may order. (b) Notwithstanding any other provision of this resolution, any regular meeting of the Council may be set, canceled, or rescheduled to a different date, time, or location by resolution duly adopted by the affirmative votes of a majority of the City Council or by any other manner as provided by law. The date, time, and location of any meeting set or rescheduled to a different date, time, or location shall be noticed and posted in the manner provided by law. (c) Special meetings of the City Council may be held at such locations as stated in the action calling such meetings and otherwise in conformance with the Brown Act. A special meeting may be called by the Mayor or the Mayor Pro Tem, in the Mayor's noticed absence, by either of them contacting the City Clerk and requesting orally or in writing the call of a special meeting. A majority of the members of the City Council can also call a special meeting by delivering a written notice to the City Clerk of a request for a special meeting. Upon receiving a request from the Mayor, Mayor Pro Tem, or a majority of the City Council, the City Clerk shall notice the special meeting. (d) All meetings are scheduled to terminate at 11 :59 P.M. on the same day it began. At 11:00 P.M., the City Council shall determine which of the remaining agenda items can be considered and acted upon prior to 11:59 P.M., and will continue all other items on which additional time is required until a future City Council meeting. A majority vote of the Council is required to extend a meeting beyond 11:59 P.M. to discuss specified items. Section 3. Agenda. The City Clerk shall prepare an agenda for each regular and special meeting of the City Council containing all items known by such officer to be considered. The order of placing items on the agenda prior to posting shall be at the discretion of the City Manager, in consultation with the Mayor. The agenda shall contain such information as required by the Brown Act. In addition, the agenda shall contain the following sections lam= r+inn h the r'i+v r`ra snnil• AB I'�`2/1 — <.:ac r :. r,El r'nbymmi++on rnpnr+c and Regional AgeRGY reports.: Presentations, Council Comments (including AB1234 reporting), Consent Calendar, Business Calendar, Public Hearing, Work Study Sessions, and Councilmember-Requested Items. (b) Presentations. Each Councilmember has the opportunity to request a maximum of one (1) ceremonial presentation per City Council meeting. Resolution No. 2026-XXX City Council 21 — 7 6/2/2026 Recipients of such presentations shall be limited to one speaker accepting such recognition and shall limit their comments to no more than three (3) minutes. Section 4. Rules of Procedure. Procedures before the City Council shall be governed by the most current edition of Rosenberg's Rules of Order. Application of such procedures shall be vested in the sound discretion of the presiding officer. Section 5. Decorum; Time limits and other regulations for speaking. (a) The City Council shall preserve decorum and an orderly procedure during debate. Councilmembers desiring to speak shall seek recognition from the presiding officer. Upon being recognized, a Councilmember shall confine their comments to the questions under debate. A Councilmember, once recognized, should not be interrupted unless a point of order is raised by another member. The presiding officer should not recognize a Councilmember to speak who has already spoken on a matter under debate until all other Councilmembers who wish to be heard have spoken. A Councilmember should limit +"�&themselves to three (3) minutes at any one time without permission of the presiding officer. At the end of eaeh meeting,During the Council Comments portion of the agenda, the presiding officer shall recognize each Councilmember who may speak up to three (3) minutes on matters of public or community interest. (b) The agenda for all regular meetings of the City Council shall provide members of the public the opportunity to address the City Council on agendized matters and non-agendized matters as required by the Brown Act. All requests to speak shall be submitted in writing to the City Clerk via a "Request to Speak" card for in-puibu speakers and by "Raising Hand" or other electronic indicator for remote speakers. Request to Speak cards shall be submitted no later than the agendized start time of any Closed Session meeting for items to be considered during Closed Session and no later than 5:45 P.M., or upon the call to order, whichever is later, for any regularly scheduled City Council meeting_ Remote speakers shall follow the instructions noted on the agenda and as provided by the presiding officer or City Clerk at the beginning of each meeting. The agendas for adjourned, special, and emergency meetings of the City Council shall provide for public comment as provided in the Brown Act. The timeframe for submitting Request to Speak cards for any adjourned, necial, or emergency meeting will be noted on the posted agenda for such meeting. (c) Subject to (d) below, members of the public shall be given a total of three (3) minutes to: (i) address the City Council on any and all matters contained on the City Council agenda as well -_ u._ , _ ,_ . Resolution No. 2026-XXX Page 3 of 9 City Council 21 — 8 6/2/2026 AuthGFity, of , and/or (ii) address any matters of public interest provided that they are within the jurisdiction or official business of the City of Santa Ana. Separately, members of the public shall be given a total of three (3) minutes to address each or any of the City's related entities (Housing Authority, Successor Agency, Financing Authority, etc.) if/when they have noticed meeting agendas. The presiding officer shall have the discretion to reduce and also to increase the time allotted to speakers. The City Council may, by majority vote, address/revise the reduced or increased time allotted to speakers. (d) For general public hearings, members of the public shall be given three (3) minutes to address the City Council for each duly noticed hearing, unless continued prior to taking testimony. i. For public hearings related to land use, entitlements, or appeals, the applicant/appellant and/or their representative(s) whose matter is the subject of the public hearing shall be given ten (10) minutes for their initial presentation. Members of the public shall be given three (3) minutes to address the City Council on the subject of the public hearing. The applicant/appellant and or their representative(s) shall be given reasonable time for rebuttal comments. (e) Upon being recognized by the presiding officer, a speaker should step to the designated speaker location, state their name and address for the record, identify the matter by agenda designation (if applicable), and direct remarks to the City Council as a body and not to any individual member thereof. A speaker shall not be denied an opportunity to speak if they do not wish to state their name and address for the record. No person other than members of the City Council and the person having the floor may be permitted to enter into the discussion without permission of the presiding officer. (f) It shall be within the sound discretion of the presiding officer to set a maximum time for public comment. In setting any limit, the presiding officer shall take into consideration the level of public interest in the matters in question, the length of the meeting and the need to provide for an orderly and effective meeting. As a means of limiting time while maximizing the public's opportunity to address the City Council, if a group of people seeks to address the City Council on the same matter or topic, the presiding officer may request the group to designate a spokesperson or limited number of speakers to address the City Council :i-person speakers will be called to address the City Council first, toiiowed by those attending remotely. If a maximum time is set for public comment, such time shall be divided equally between in-person and remote speakers, as necessary, with remaining time for either group (if any) re-allocated to the other if any speakers remain who have not yet been heard within the maximum time set. (g) The following rules shall apply to all persons addressing the City Council. All speakers are requested to: • direct all testimony to the City Council or the presiding officer and not individual Councilmembers, Resolution No. 2026-XXX City Council 21 — 9 6/2/2026 • when speaking on agenda matters, limit comments to the agenda item(s), • when speaking on non-agenda matters, limit comments to matters within the jurisdiction or official business of the City of Santa Ana, and, • refrain from profane language, racial epitaphs, and libelous or slanderous statements that disturb the decorum of the meeting. (h) Use of City equipment for video or audio presentations by a speaker shall be prohibited. However, nothing contained herein shall prohibit a speaker from making a presentation (including photographs, diagrams, or using other audio or visual means ) to the City Council during such speaker's public comments. (i) The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c). Among other means of enforcement, the presiding officer may order the podium microphone turned off and/or video broadcast interrupted when the presiding officer has determined that an individual or group has disrupted the meeting, or the individual or group has exceeded their allotted time to speak without permission of the presiding officer. 0) All cell phones, pagers, or electronic devices belonging to the public, press, or personnel that may be disruptive must be placed on vibrate mode/quiet or be turned off while a meeting is in session. Members of the public may bring signs into the Council Chambers so long they do not obstruct the view of other attendees or constitute a disruption of the meeting, in accordance with the following restriction: (i) No stick, post, pole or other item may be attached to the sign. Section 6. Teleconferencing. Remote participation in a City Council meeting shall be governed by the teleconferencing provisions set forth in the Ralph M. Brown Act (Government Code Section 54950, et seq.) and by a Teleconferencing Policy duly adopted by the City Council. Section 7. Audio, Video and Photographic Recording. (a) As set forth in the Brown Act, any person attending an open session of a City Council Meeting shall have the right to record the proceedings with an audio or video recorder or camera unless the City Council by majority vote determines that the recording cannot continue without noise, illumination or obstruction of view that constitutes or would constitute, a persistent disruption to the meeting. Resolution No. 2026-XXX Page 5 of 9 City Council 21 — 10 6/2/2026 (b) No person shall obstruct the aisles, entrances or exits of the Council Chambers. Section 8. -Disruption of Telephonic or Internet Service. (a) Disruption Generally. In accordance with the requirements contained in SB 707 and to ensure transparency, public participation and continuation of government during technological disruptions, if a disruption of telephonic or internet service occurs during a meeting subject to the Brown Act that prevents members of the public from attending or observing the meeting via the two-way telephonic service or two-way audiovisual platform, as defined by the Brown Act, the City Council shall follow the procedures outlined herein. W(b) Recess. Upon the presiding officer's awareness of a technological disruption that prevents members of the public from attending or observing a meeting remotely, the presiding officer shall announce the disruption to the public. The presiding officer shall then call for a recess of the open session or convene the legislative body in closed session, consistent with the Brown Act. Staff will then begin a good faith attempt to diagnose and restore the disrupted service. The meeting shall remain in recess for at least one (1) hour or until service is restored, whichever is sooner. (c) Good Faith Efforts to Restore Disrupted Service. City shall make good faith efforts to restore disrupted service by any of the following means: (1) troubleshooting platform or teleconferencing software, (2) resetting or replacing audiovisual equipment, (3) attempting alternative connection methods, (4) contacting necessary support staff or service providers, and/or (5) switching to back-up equipment or platforms, if available. The City Clerk or their designee shall document the good faith efforts undertaken in the Minutes. Minutes shall also reflect the nature and time of the disruption, the time the meeting was reconvened (if applicable), and the finding required by SB 707, as delineated in (e) below. (d) Reconvening. If service has been restored during the one (1) hour of good faith effort being made, the meeting may be reconvened. If service has not been restored after one (11) hour of good faith effort, the City Council may: (1) adjourn the meeting, (2) extend the recess to allow staff more time to make a good faith effort to restore remote access service, or (32-) continue the meeting in open session by adopting, by roll call vote, the finding contained in (e), below. Adoption of this finding shall be made by rollcall vote. Resolution No. 2026-XXX City Council 21 — 11 6/2/2026 (e) Finding. A meeting may be reconvened during a disruption of service if the following finding can be made: The City has made good faith efforts to restore telephonic or internet service in accordance with its adopted policy, and the public interest in continuing the meeting outweighs the public interest in remote access. (f) Exceptions. This Section 8 shall not apply to a meeting held for the following: a. Attend a judicial or administrative proceeding to which the local agency is a party. b. Inspect real or personal property provided that the topic of the meeting is limited to items directly related to the real or personal property. c. Meet with elected or appointed officials of the United States or the State of California, solely to discuss a legislative or regulatory issue affecting the local agency and over which the federal or state officials have jurisdiction. d. Meet with elected or appointed officials of the United States or the State of California, solely to discuss a legislative or regulatory issue affecting the local agency and over which the federal or state officials have jurisdiction. e. Meet in or nearby a facility owned by the agency, provided that the topic of the meeting is limited to items directly related to the facility_ f. Meet in an emergency situation, as defined in the Brown Act. (g) This policy covers disruption in service for the two-way telephonic or two-way audiovisual platforms only. The City may provide additional broadcast streams of the meeting through third party platforms (such as YouTube). These streams are provided as a convenience to the public and are not considered the City's official remote access service for purposes of this Policy. A disruption of a third-party stream alone does not constitute a disruption in telephonic or internet service. Section 9. Interpretation and Translation. (a) The City provides Spanish interpretation at all City Council meetings. Provision of such interpretation services may include in-person services, remote services, digital or technology-based services, and may be either simultaneously or consecutively provided. Requests for other languages shall be made to the City Clerk at least 48 prior to a scheduled meeting. {a)(b) The City shall reasonably assist members of the public who wish to translate a meeting into any language or wish to receive interpretation from another member of the public, as long as the interpretation is not disrupting to Resolution No. 2026-XXX Page 7 of 9 City Council 21 — 12 6/2/2026 the meeting. By way of example, assistance to members of the public pursuant to this subsection and the Brown Act include: arranging space for one or more interpreters at the meeting location, allowing extra time during the meeting for interpretation to occur, and ensuring participants may utilize their personal equipment or reasonably access facilities for participants to access commercially available interpretation services. (c) Agendas shall be translated into all applicable languages and posted in accordance with the Brown Act. Section 10. The provisions of Sections 4, 5, 6, and 7 of this resolution shall apply to meetings of committees of the City Council, as may be modified from time to time by such committees. Section 11. This Resolution shall supersede Resolution No. 2025-004 and shall take effect immediately upon its adoption by the City Council. The City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this day of June, 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By. Melissa M. Crosthwaite Senior Assistant City Attorney AYES: Councilmembers: NOES: Councilmembers Resolution No. 2026-XXX City Council 21 — 13 6/2/2026 ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026- to be the original resolution adopted by the City Council of the City of Santa Ana on June 2026. Date: City Clerk City of Santa Ana Resolution No. 2026-XXX Page 9 of 9 City Council 21 — 14 6/2/2026 RESOLUTION NO. 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING THE COUNCIL RULES AND PROCEDURES TO ADD PROVISIONS ADDRESSING DISRUPTIONS TO TELEPHONIC OR INTERNET SERVICE CONSISTENT WITH SENATE BILL 707 ("SB 707") AND RULES FOR SIGNS AT COUNCIL MEETINGS, CLARIFY PUBLIC COMMENT, PRESENTATION, AND TRANSLATION PROCEDURES, AND REPEALING RESOLUTION NO. 2025- 004. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows: A. Section 409 of the City Charter and Sections 2-100 et seq. of Santa Ana Municipal Code call for the City Council to adopt rules and procedures for the scheduling and conducting of meetings of the City Council. B. The Ralph M. Brown Act found at Chapter 9, Part 1 of Division 2 of Title 5 of the California Government Code beginning with Section 54950 (the "Brown Act") sets forth statewide standards for meetings of local agencies including the Santa Ana City Council. C. Resolution No. 2025-004 addresses City Council meetings time and place, Agendas, Rules of Procedures, Decorum, Time limits and other regulations for speaking, Teleconferencing, and Audio, Video and Photographic Recording. D. The City Council desires to amend the City Council Rules and Procedures to address disruptions to telephonic and internet service consistent with the requirements of Senate Bill 707 ("SB 707") (2025), to add rules regarding signs at Council meetings, and to clarify public comment, presentation, and translation procedures. Section 2. City Council meetings, time, and place. (a) Regular meetings of the City Council shall be on the first and third Tuesdays of each month beginning on January 1, 2014. The meeting shall begin between the hours of 3:00 P.M. and 5:00 P.M. for Closed Session followed by the Regular Open Meeting at 5:30 P.M., with the specific time legally noticed and posted on the agenda. The City Council shall publicly convene the meeting and then recess to conduct closed or executive Resolution No. 2026-XXX Page 1 of 8 City Council 21 — 15 6/2/2026 sessions. Regular meetings of the City Council shall be convened in the Council Chamber or as noted on the agenda and at the time specified on the agenda. After being convened, all meetings may be adjourned to such other place or places as the City Council may order. (b) Notwithstanding any other provision of this resolution, any regular meeting of the Council may be set, canceled, or rescheduled to a different date, time, or location by resolution duly adopted by the affirmative votes of a majority of the City Council or by any other manner as provided by law. The date, time, and location of any meeting set or rescheduled to a different date, time, or location shall be noticed and posted in the manner provided by law. (c) Special meetings of the City Council may be held at such locations as stated in the action calling such meetings and otherwise in conformance with the Brown Act. A special meeting may be called by the Mayor or the Mayor Pro Tem, in the Mayor's noticed absence, by either of them contacting the City Clerk and requesting orally or in writing the call of a special meeting. A majority of the members of the City Council can also call a special meeting by delivering a written notice to the City Clerk of a request for a special meeting. Upon receiving a request from the Mayor, Mayor Pro Tem, or a majority of the City Council, the City Clerk shall notice the special meeting. (d) All meetings are scheduled to terminate at 11:59 P.M. on the same day it began. At 11:00 P.M., the City Council shall determine which of the remaining agenda items can be considered and acted upon prior to 11:59 P.M., and will continue all other items on which additional time is required until a future City Council meeting. A majority vote of the Council is required to extend a meeting beyond 11:59 P.M. to discuss specified items. Section 3. Agenda. (a) The City Clerk shall prepare an agenda for each regular and special meeting of the City Council containing all items known by such officer to be considered. The order of placing items on the agenda prior to posting shall be at the discretion of the City Manager, in consultation with the Mayor. The agenda shall contain such information as required by the Brown Act. In addition, the agenda shall contain the following sections: Presentations, Council Comments (including AB1234 reporting), Consent Calendar, Business Calendar, Public Hearing, Work Study Sessions, and Councilmember-Requested Items. (b) Presentations. Each Councilmember has the opportunity to request a maximum of one (1) ceremonial presentation per City Council meeting. Recipients of such presentations shall be limited to one speaker accepting Resolution No. 2026-XXXX City Council 21 — 16 6/2/2026 such recognition and shall limit their comments to no more than three (3) minutes. Section 4. Rules of Procedure. Procedures before the City Council shall be governed by the most current edition of Rosenberg's Rules of Order. Application of such procedures shall be vested in the sound discretion of the presiding officer. Section 5. Decorum; Time limits and other regulations for speaking. (a) The City Council shall preserve decorum and an orderly procedure during debate. Councilmembers desiring to speak shall seek recognition from the presiding officer. Upon being recognized, a Councilmember shall confine their comments to the questions under debate. A Councilmember, once recognized, should not be interrupted unless a point of order is raised by another member. The presiding officer should not recognize a Councilmember to speak who has already spoken on a matter under debate until all other Councilmembers who wish to be heard have spoken. A Councilmember should limit themselves to three (3) minutes at any one time without permission of the presiding officer. During the Council Comments portion of the agenda, the presiding officer shall recognize each Councilmember who may speak up to three (3) minutes on matters of public or community interest. (b) The agenda for all regular meetings of the City Council shall provide members of the public the opportunity to address the City Council on agendized matters and non-agendized matters as required by the Brown Act. All requests to speak shall be submitted in writing to the City Clerk via a "Request to Speak" card for in-person speakers and by "Raising Hand" or other electronic indicator for remote speakers. Request to Speak cards shall be submitted no later than the agendized start time of any Closed Session meeting for items to be considered during Closed Session and no later than 5:45 P.M., or upon the call to order, whichever is later, for any regularly scheduled City Council meeting. Remote speakers shall follow the instructions noted on the agenda and as provided by the presiding officer or City Clerk at the beginning of each meeting. The agendas for adjourned, special, and emergency meetings of the City Council shall provide for public comment as provided in the Brown Act. The timeframe for submitting Request to Speak cards for any adjourned, special, or emergency meeting will be noted on the posted agenda for such meeting. (c) Subject to (d) below, members of the public shall be given a total of three (3) minutes to: (i) address the City Council on any and all matters contained on the City Council agenda, and/or (ii) address any matters of public interest provided that they are within the jurisdiction or official business of the City of Santa Ana. Separately, members of the public shall be given a total of three (3) minutes to address each or any of the City's related entities (Housing Authority, Successor Agency, Financing Authority, etc.) if/when they have noticed meeting agendas. The presiding officer shall have the Resolution No. 2026-XXX Page 3 of 8 City Council 21 — 17 6/2/2026 discretion to reduce and also to increase the time allotted to speakers. The City Council may, by majority vote, address/revise the reduced or increased time allotted to speakers. (d) For general public hearings, members of the public shall be given three (3) minutes to address the City Council for each duly noticed hearing, unless continued prior to taking testimony. i. For public hearings related to land use, entitlements, or appeals, the applicant/appellant and/or their representative(s) whose matter is the subject of the public hearing shall be given ten (10) minutes for their initial presentation. Members of the public shall be given three (3) minutes to address the City Council on the subject of the public hearing. The applicant/appellant and or their representative(s) shall be given reasonable time for rebuttal comments. (e) Upon being recognized by the presiding officer, a speaker should step to the designated speaker location, state their name and address for the record, identify the matter by agenda designation (if applicable), and direct remarks to the City Council as a body and not to any individual member thereof. A speaker shall not be denied an opportunity to speak if they do not wish to state their name and address for the record. No person other than members of the City Council and the person having the floor may be permitted to enter into the discussion without permission of the presiding officer. (f) It shall be within the sound discretion of the presiding officer to set a maximum time for public comment. In setting any limit, the presiding officer shall take into consideration the level of public interest in the matters in question, the length of the meeting, and the need to provide for an orderly and effective meeting. As a means of limiting time while maximizing the public's opportunity to address the City Council, if a group of people seeks to address the City Council on the same matter or topic, the presiding officer may request the group to designate a spokesperson or limited number of speakers to address the City Council. In-person speakers will be called to address the City Council first, followed by those attending remotely. If a maximum time is set for public comment, such time shall be divided equally between in-person and remote speakers, as necessary, with remaining time for either group (if any) re-allocated to the other if any speakers remain who have not yet been heard within the maximum time set. (g) The following rules shall apply to all persons addressing the City Council. All speakers are requested to: • direct all testimony to the City Council or the presiding officer and not individual Councilmembers, • when speaking on agenda matters, limit comments to the agenda item(s), • when speaking on non-agenda matters, limit comments to matters within the jurisdiction or official business of the City of Santa Ana, and, • refrain from profane language, racial epitaphs, and libelous or slanderous statements that disturb the decorum of the meeting. Resolution No. 2026-XXXX City Council 21 — 18 6/2/2026 (h) Use of City equipment for video or audio presentations by a speaker shall be prohibited. However, nothing contained herein shall prohibit a speaker from making a presentation (including photographs, diagrams, or using other audio or visual means) to the City Council during such speaker's public comments. (i) The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c). Among other means of enforcement, the presiding officer may order the podium microphone turned off and/or video broadcast interrupted when the presiding officer has determined that an individual or group has disrupted the meeting, or the individual or group has exceeded their allotted time to speak without permission of the presiding officer. 0) All cell phones, pagers, or electronic devices belonging to the public, press, or personnel that may be disruptive must be placed on vibrate mode/quiet or be turned off while a meeting is in session. Members of the public may bring signs into the Council Chambers so long they do not obstruct the view of other attendees or constitute a disruption of the meeting, in accordance with the following restriction: (i) No stick, post, pole or other item may be attached to the sign. Section 6. Teleconferencing. Remote participation in a City Council meeting shall be governed by the teleconferencing provisions set forth in the Ralph M. Brown Act (Government Code Section 54950, et seq.) and by a Teleconferencing Policy duly adopted by the City Council. Section 7. Audio, Video, and Photographic Recording. (a) As set forth in the Brown Act, any person attending an open session of a City Council Meeting shall have the right to record the proceedings with an audio or video recorder or camera unless the City Council by majority vote determines that the recording cannot continue without noise, illumination, or obstruction of view that constitutes, or would constitute, a persistent disruption to the meeting. (b) No person shall obstruct the aisles, entrances, or exits of the Council Chambers. Section 8. Disruption of Telephonic or Internet Service. (a) Disruption Generally. In accordance with the requirements contained in SB 707 and to ensure transparency, public participation and continuation of government during technological disruptions, if a disruption of telephonic or internet service occurs during a meeting subject to the Brown Act that prevents members of the public from attending or observing the meeting via Resolution No. 2026-XXX Page 5 of 8 City Council 21 — 19 6/2/2026 the two-way telephonic service or two-way audiovisual platform, as defined by the Brown Act, the City Council shall follow the procedures outlined herein. (b) Recess. Upon the presiding officer's awareness of a technological disruption that prevents members of the public from attending or observing a meeting remotely, the presiding officer shall announce the disruption to the public. The presiding officer shall then call for a recess of the open session or convene the legislative body in closed session, consistent with the Brown Act. Staff will then begin a good faith attempt to diagnose and restore the disrupted service. The meeting shall remain in recess for at least one (1) hour or until service is restored, whichever is sooner. (c) Good Faith Efforts to Restore Disrupted Service. City shall make good faith efforts to restore disrupted service by any of the following means: (1) troubleshooting platform or teleconferencing software, (2) resetting or replacing audiovisual equipment, (3) attempting alternative connection methods, (4) contacting necessary support staff or service providers, and/or (5) switching to back-up equipment or platforms, if available. The City Clerk or their designee shall document the good faith efforts undertaken in the Minutes. Minutes shall also reflect the nature and time of the disruption, the time the meeting was reconvened (if applicable), and the finding required by SB 707, as delineated in (e) below. (d) Reconvening. If service has been restored during the one (1) hour of good faith effort being made, the meeting may be reconvened. If service has not been restored after one (1) hour of good faith effort, the City Council may: (1) adjourn the meeting, (2) extend the recess to allow staff more time to make a good faith effort to restore remote access service, or (3) continue the meeting in open session by adopting, by roll call vote, the finding contained in (e), below. Adoption of this finding shall be made by rollcall vote. (e) Finding. A meeting may be reconvened during a disruption of service if the following finding can be made: The City has made good faith efforts to restore telephonic or internet service in accordance with its adopted policy, and the public interest in continuing the meeting outweighs the public interest in remote access. (f) Exceptions. This Section 8 shall not apply to a meeting held for the following: a. Attend a judicial or administrative proceeding to which the local agency is a party. Resolution No. 2026-XXXX City Council 21 — 20 6/2/2026 b. Inspect real or personal property provided that the topic of the meeting is limited to items directly related to the real or personal property. c. Meet with elected or appointed officials of the United States or the State of California, solely to discuss a legislative or regulatory issue affecting the local agency and over which the federal or state officials have jurisdiction. d. Meet with elected or appointed officials of the United States or the State of California, solely to discuss a legislative or regulatory issue affecting the local agency and over which the federal or state officials have jurisdiction. e. Meet in or nearby a facility owned by the agency, provided that the topic of the meeting is limited to items directly related to the facility. f. Meet in an emergency situation, as defined in the Brown Act. (g) This policy covers disruption in service for the two-way telephonic or two-way audiovisual platforms only. The City may provide additional broadcast streams of the meeting through third party platforms (such as YouTube). These streams are provided as a convenience to the public and are not considered the City's official remote access service for purposes of this Policy. A disruption of a third-party stream alone does not constitute a disruption in telephonic or internet service. Section 9. Interpretation and Translation. (a) The City provides Spanish interpretation at all City Council meetings. Provision of such interpretation services may include in-person services, remote services, digital or technology-based services, and may be either simultaneously or consecutively provided. Requests for other languages shall be made to the City Clerk at least 48 prior to a scheduled meeting. (b) The City shall reasonably assist members of the public who wish to translate a meeting into any language or wish to receive interpretation from another member of the public, as long as the interpretation is not disrupting to the meeting. By way of example, assistance to members of the public pursuant to this subsection and the Brown Act include: arranging space for one or more interpreters at the meeting location, allowing extra time during the meeting for interpretation to occur, and ensuring participants may utilize their personal equipment or reasonably access facilities for participants to access commercially available interpretation services. (c) Agendas shall be translated into all applicable languages and posted in accordance with the Brown Act. Resolution No. 2026-XXX Page 7 of 8 City Council 21 — 21 6/2/2026 Section 10. The provisions of Sections 4, 5, 6, and 7 of this resolution shall apply to meetings of committees of the City Council, as may be modified from time to time by such committees. Section 11. This Resolution shall supersede Resolution No. 2025-004 and shall take effect immediately upon its adoption by the City Council. The City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this day of June, 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: Melissa M. Crosthwaite Senior Assistant City Attorney AYES: Councilmembers: NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026- to be the original resolution adopted by the City Council of the City of Santa Ana on June 2026. Date: City Clerk City of Santa Ana Resolution No. 2026-XXXX City Council 21 — 22 6/2/2026 City of Santa Ana CityCouncil Approval _W F Administrative Section: City Clerk's Office Policies and Procedures TELECONFERENCING POLICY (with postDate Approved: Number: Pandemmr. Alle w annes per AB 2449 7/4 Q-rrry 20236/2/2026 PURPOSE The purpose of this j,�Teleconferencina Policy ("Policy"_) is to outline the circumstances where members of the Santa Ana City Council (and associated bodies such as the Housing Authority, Successor Agency, and any sub-committees of the City Council; hereinafter "Council") wM ay be allowed to attend and participate remotely in Meetings under the teleconferencing provisions set forth in the Ralph M. Brown Act (Government Code Section 54950, et seq.) ("Brown Act"), and to establish general procedures to ensure Brown Act compliance. RECITALS WHEREAS, under Section 54953 of the Government Code, a legislative body of a local agency may elect to use teleconferencing for the benefit of the public and a legislative body of a local agency in connection with any meeting or proceeding authorized by law. WHEREAS, teleconferencing, as authorized by Section 54953, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. WHEREAS, if the legislative body of a local agency elects to use teleconferencing pursuant to Government Code Section 54953, the legislative body of the local agency must comply with the requirements set forth in paragraph (2) of subdivision (b) of Section 54953 ("Traditional Teleconference Requirements"). WHEREAS, eXGep+ as previded in s bdiViGiGRS (e) any, (fy of Section 54953, H' e provides that a legislative body of a local agency eleetselecting to use teleconferencingT it pursuant that Section must post agendas at all teleconference locations; each teleconference location must be identified in the notice and agenda of the meeting or proceeding; each teleconference location must be accessible to the public; and during the teleconference, at least a quorum of the members of the legislative body shall participate from locations within the boundaries of the territory over which the local agency exercises jurisdiction ("Traditional Teleconferencing Notice Requirements"). 1 City Council 21 — 23 6/2/2026 WHEREAS, nothing in Section 54952, et. seq. shall be construed to prohibit a member of the legislative body with a disability from participating remotely as a reasonable accommodation pursuant to any applicable law, provided the requirements of subdivision (ec 2) of Seotion 54953, are met. Remote participation under subdivision (c) of 54953 shall also be treated as in-person attendance at the physical location for all purposes, including any requirement that a quorum of the legislative body participate from any particular location. WHEREAS, pursuant to Section 54953.8(a), the legislative body of a local agency may use teleconferencing without complying with the requirements of paragraph (3) of subdivision (b) of Section 54953 if the legislative body complies with the requirements of be dy holds a meeting d irinn a nrnolairned estate of nmnrnnnGycontained in subdivision (b) of 54953.8, and ofatP- e -leEal e#fiEiafs h���n imnno nd nr rnnnmmeRded measures to ccr-vr-r�cvrrn-rrcrrcrca�-rTca�arc�cv� state ef emergenGy fer the purpese of determiRiRg, by majority vote, whether as a Fesol does so pursuant to applicable provisions of Section 54953.8.1 to 54953.8.7. which include the emeFgenGy, eafety. se of ; or (G) the legislative body holds a meeting d i _ teleconferencing for just cause and a proclaimed state of emergency and has determined by majWity vate, pursuant to subparagFaph (B), that, as a result of the , Fneeting on PeFSOR would preseRt imminent FiSkS to the health or safety of attendees " " .or local emergencv, as defined. POLICY 1. DEFINITIONS. For purposes of this Policy, the following definitions contained in the Ralph M. Brown Act (Gov. Code 54950 et seq.) shall apply: a. a. "Just cause" means any of the following: (A) a childcare or caregiving need of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner that requires them to participate remotely;' (B) a contagious illness that prevents a member from attending in person; (C) a need related to a physical or mental disability that is not subject to subdivision (c) of Section 54953; (D) travel while on official business of the legislative body or another state or local agency, (E) An immunocompromised child, parent, grandparent, grandchild, sibling, spouse, or domestic partner that requires the member to participate remotely, (F) a physical or family medical emergency that prevents a member from attending in person, (G) military service obligations, as delineated in 54954.8.3(c)(7). b. "Local emergencv" means a condition of extreme peril to persons or property proclaimed by the governing body of the local agency affected, in accordance with Section 8630 of the California Emergency Services Act (Chapter "Child,""parent,""grandparent," "grandchild,"and"sibling"have the same meaning as those terms do in Section 12945.2. 2 City Council 21 - 24 6/2/2026 7 (commencing with Section 8550) of Division 1 of Title 2), as defined in Section 8680.9, or a local health emergency declared pursuant to Section 101080 of the Health and Safety Code. Local emergency refers only to local emergencies in the boundaries of the City of Santa Ana. C. "Meeting"shall mean "any congregation of a majority of the members of a legislative body at the same time and place to hear, discuss or deliberate upon any item that is within the subject matter jurisdiction of the legislative body" as defined by Section 54952.2(a) of the Brown Act, including but not limited to, any meeting of the City Council, related agencies, or standing committees. dd. "Remote location" means a location from which a member of a legislative body participates in a meeting pursuant to paragraph (7) of subdivision (f), et#er Section 54953.8other than any physical meeting location designated in the notice of the meeting. Remote locations need not be accessible to the public. c-e. "Remote participation" means participation in a meeting by teleconference at a location other than any physical meeting location designated in the notice of the meeting. Watehing OF listening to a meeting via webeasting OF anotheF so deliberate on matteFG, does not eanstit„te remote partiompation df. "State of emergency" means a state of emergency proclaimed pursuant to Section 8625 of the California Emergency Services Act (Article 1 (commencing with Section 8550) of Chapter 7 of Division 1 of Title 2). . "Teleconference" means a meeting of a legislative body, the members of which are in different locations, connected by electronic means, through either audio or video, or both. Watching or listening to a meeting via webcasting or another similar electronic medium that does not permit members to interactively hear, discuss, or deliberate on matters, does not constitute a "Teleconference." fh. "Two-way audiovisual platform" means an online platform that provides participants with the ability to participate in a meeting via both an interactive video conference and a two-way telephonic function. A two-way audiovisual Platform may be structured to disable the use of video for public participants. -g i. "Two-way telephonic service" means a telephone service that does not require internet access, is not provided as part of a two-way audiovisual platform, and allows participants to dial a telephone number to listen and verbally participate. L. "Webcasting" means a streaming video broadcast online or on television, using streaming media technology to distribute a single content source to many simultaneous listeners and viewers. 3 City Council 21 - 25 6/2/2026 2. PUBLIC PARTICIPATION USING TELECONFERENCING. _a. Public Participation. Santa Ana will allow members of the public to remotely hear and visually observe the meeting for each meeting. Members of the public will be allowed to remotely address the legislative body using: (i) a two-way audiovisual platform; or (ii) a two-way telephonic service and a live webcasting of the meeting. _b. Requests For Reasonable Accommodation. Council shall implement a procedure for receiving and swiftly resolving requests for reasonable accommodation for individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolving any doubt in favor of accessibility. In each instance in which notice of the time of the meeting is otherwise given or the agenda for the meeting is otherwise given or the agenda for the meeting is otherwise posted, the legislative body shall also give notice of the procedure for receiving and resolving requests for accommodation. _c. Additional Teleconference Locations. Nothing in this Policy shall prohibit the Council from providing the public with additional teleconference locations. A. Additional Physical Locations. Nothing in this Policy shall prohibit the Council from providing members of the public with additional physical locations in which the public may observe and address the legislative body by electronic means. e. Authority to Limit Participation that Disrupts Meeting. The existing authority of a legislative body or its presiding officer to remove or limit participation by persons who engage in behavior that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting, including existing limitations upon that authority, is applicable to members of the public participating via a two- way telephonic service or a two-way audiovisual platform. 3. COUNCILMEMBER PARTICIPATION USING TELECONFERENCING. a. Traditional Teleconference Meeting Requirements. During all meetings where members of the Council participate remotely by TelonE)nfeMRGetraditional teleconferencing, the following requirements shall apply: (A) all votes taken during a teleconferenced meeting shall be by roll call; (B) the teleconferenced meetings shall be conducted in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the legislative body of a local agency; (C) the legislative body shall give notice of the meeting and post agendas as otherwise required by the Brown Act; (D) the legislative body shall allow members of the public to access the meeting and the agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3; (E) members participating in the meeting remotely shall publicly disclose at the meeting before any action is taken whether any other individuals 4 City Council 21 — 26 6/2/2026 are present in the room at the remote location with the member, and the general nature of the member's relationship with any such individuals; and (F) the member shall participate through both audio and video technology during the meeting. b. Teleconference Meetings During Proclaimed State of Emergencv. — or Local Emergency, When Authorized. The City may conduct a teleconference meeting pursuant to Section 54953.8 during a proclaimed state of emergency or local emergency, as defined, provided that it complies with the requirements of that section and the teleconferencing is used in either of the following circumstances: (i) For the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. ii After a determination described (i) is made that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. C. Teleconference Meetings During Proclaimed State of Emergency or Local Emergency; Requirements. If a proclaimed state of emergency or local emergency has been established, Council may use T„I, oenf„r„nein . teleconferencing without complying with the Traditional Teleconference Notice Requirements set forth paragraph (3) of subdivision (b) of Section 5495054953, provided Council does all of the following: i. Provide either a two-way audiovisual platform or a two-way telephonic service, as a means by which the public agency may remotely hear and visually observe the meeting, and remotely address the legislative body. ii. In each instance in which notice of the time of the teleconferenced meeting is otherwise given or the agenda for the meeting is otherwise posted, Santa Ana shall also give notice of the means by which members of the public may access the meeting and offer public comment. iii. The agenda shall identify and include an opportunity for all persons to attend via a call-in option or an internet-based service option. �iiv. In the event of a disruption that prevents the legislative body from broadcasting the meeting to members of the public using the call-in option or internet-based service option, or in the event of a disruption within the local agency's control that prevents members of the public from offering public comments using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on the 5 City Council 21 — 27 6/2/2026 meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. Wv. Actions taken on any agenda items during a disruption that prevents the legislative body from broadcasting the meeting may be challenged pursuant to Section 54960.1 of the Government Code. vvi. Santa Ana shall not require public comments to be submitted in advance of the meeting and shall provide an opportunity for the public to address the legislative body and offer comment in real time. -vivii. If Council provides a timed public comment period for each agenda item it shall not close the public comment period for the agenda item, or the opportunity to register to provide public comment until that timed public comment period has elapsed. viii. If Council does not provide a timed public comment period, but takes public comment separately on each agenda item, Council shall allow a reasonable amount of time per agenda item to allow public members the opportunity to provide public comment, including time for members of the public to register-, or otherwise be recognized for the purpose of providing public comment. iAx. If Council provides a timed general public comment period that does not correspond to a specific agenda item, it shall not close the public comment period or the opportunity to register, until the timed general public comment period has elapsed. +xx. If a state of emergency or local emergency remains active, nr state or Inn nffi have wed nr ronnmvno�a8Qd_ r mbzas6ires to nrmmeto cnriol d+sta-RGh4g, in order to continue to teleconference without compliance with paragraph (3) of subdivision (b), Council shall, not later than 3945 days after teleconferencing for the first time of the o imn�'�e,QFI-EmergeRGY Giri+i,mctaRG86proclaimed state of emergency or local emergency, and every 3045 days thereafter, make the following findings by majority vote: D The legislative body has reconsidered the circumstances of the state of emergency or local emergency and any of the following circumstances exist: (+ii) The state of emergency or local emergency continues to directly impact the ability of the members to meet safely in person; This shall not be construed to imn nr r^^nmm^nd Feasresrequire the legislative body conducting a teleconference meeting to provide a physical location from which the public may attend or comment. ed. Councilmember Participation Usmnq TeleGO Ter M^ii^n Dur;M^ for Just Cause and Emermeng"mFGU„ stances Members of the Council may participate in a meeting remotely if nno of the fnlln,niinn rir^,,mgtonnoc onnlioc. 6 City Council 21 — 28 6/2/2026 just Cause, Members- ef GOURGOI may partic pate On a meeting Femetely for just cause if the member notifies the legislative body at the earliest opportunity possible, including at the start of a regular meeting, of their need to participate remotely for just cause. "just eau with the following: (A) a )hmldGare OF oaregiying need of a ruhilde e e e so long, e that Fe to pa 'onpatn remetely;2 (Q) a oentagio s illness that member fFeFn attending on peFsen; PhySi I or men disability defined in Ceoti� '12926. anal 12926 1 not rC-arvrnTcrr �a rrca-nrvcc �� �-nvr athepe ose aGGeFnmedat"" '7 "u�bdiyisrien (g); er (D) travel vhrorlrewnn effrioiraarl byciness of the legislative bedy er another state er Iooal agenoY 1. The net+ee--previdedsb^'�c eincluding a general description of the circumstances relating to their need to appear remotely at the given meeting..., provided the following requirements are met: 2 A member may not use just oat ise fer mere thap two meetings nor the legislative bedy appFE)ves the request. "Emeffleney " from attending on peFSE)n. 'I The rent pest shall in GIB de a general des p n of the �rcqu�.mart—n�l�ua�ct—ycr-rcrur—ac�C�IFtf6rr-vi--mi. GOFGUmstanoes relating to the memher'o peer) to appear remotely at the meetiR9. The general decoriptiGn nr ref aR item rgernreYcraaily ne a not evoeerd 20 we Fds and is pot required the member to disolese aRy mertir al rdiagnnsis nr rtisahility, nr any peFsenal mertinal infnrmatinn e that is ��" is t+ g_ Ia�ni si inh as the rnnfidentiality already exempt tier ex is of nAertioal Infermatinn Ant (chapter 1 (onmmepoing with Ceotlen 56) of Dart 2.6 of DiViSinn 1 of the civil Cede) 2. Members shall make a Fequest to paFtiGipate Femetely at a meeting pL irni pant to this olai use as seen as pessihlo Q Members shall mare a separate request for eaoh meeting in whinh they seek to partioipate remotely 4. GeuTeil�yta aaGtion�T g�sr rtiniippaate remotely at to ea�stpPPGFtU i4�fthhee request tines net IleSUffiiGynt�c to plaGe sedaGtinn OR E; inh a request en theN 't ue ag froT mee�g fn the e requestp,rmade—vv�"`eil may take "Child," v c "cc »and ee have the same meaning as those teFms do in Seetion �z City Council 21 — 29 6/2/2026 i. During the meeting where a m,,,Fsmember(s) participates remotely due to just GauseGFan EmergenGymust cause, at least a quorum of the members of Council participate in person from a song!esing u� lar physical location clearly identified on the agenda, which location is open to the public and situated within the boundaries of the territory over which Santa Ana exercises jurisdiction. Wii. During the meeting where a m Fsmember(s) participates remotely due to jest Cause er an EmergencyiUSt cause, the member participating remotely shall publicly disclose at the meeting before any action is taken, whether any other individuals are present in the room at the remote-location with the member, and the general nature of the member's relationship with any such individuals; and the member shall participate through both audio and visual technology during the meeting. iii. legislative body to paFtiompate on meetings of the legislative body s0lely by eanseoutfye anent Ochs OF 20-pereeflt (2 the Fegula -Fneetings for the e or n9ere than two meetings Of the legislative body reg ilarly meets fewer than 10 times net ealendar year. Vi fly firing the meeting where a members nartieinates rervmetely due to I fist Cause or a-R F=mergeny During the meeting where a member(s) Participates remotely due to must cause, the legislative body shall have available at least one of the following as a means by which the public may remotely hear and visually observe the meeting, and remotely address the legislative body: (i) a two-way audiovisual platform; or (ii) a two-way telephonic service and a live webcasting of the meeting. -iv. During the meeting where a „,ernbersmember(s) participates remotely due to just Case er an CmergennYiUSt cause, in each instance in which notice of the time of the teleconferenced meeting is otherwise given or the agenda for the meeting is otherwise posted, the legislative body shall also give notice of the means by which members of the public may access the meeting and offer public comment. v+4v. During the meeting where a member(s) participates remotely due to JI-Wst Cause er an CmergenGymust cause, the agenda shall identify and include an opportunity for all persons to attend and address the legislative body directly pursuant to Section 54954.3 via a call- in option, via an internet based service option, and at the in- person location of the meeting. 8 City Council 21 — 30 6/2/2026 +xv_i. During the meeting where a mrsmember(s) participates remotely due to just Cause OF an EmeFgeneynust cause, in the event of a disruption that prevents the legislative body from broadcasting the meeting to members of the public using the call-in option or internet-based service option, or in the event of a disruption within the local agency's control that prevents members of the public from offering public comments using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on the meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. Actions taken on agenda items during a disruption that prevents the legislative body from broadcasting the meeting may be challenged pursuant to Section 54960.1. x,vii. During the meeting where a member(s) participates remotely due to ran CmorgepeyiUSt cause, the legislative body shall not require public comments to be submitted in advance of the meeting and must provide an opportunity for the public to address the legislative body and offer comment in real time. x4viii. During the meeting where a m,ersmember(s) participates remotely due to just cause, notwithstanding Section 54953.3, an individual desiring to provide public comment through the use of an internet website, or other online platform, not under the control of the local legislative body, that requires registration to log in to a teleconference may be required to register as required by the third-party internet website or online platform to participate. d CounGolmember Partinipatien in GompRaRGe w mth TeleGenferenGmnw Nefin Derccy"�'r-emants. Meerm-hp s of Cni-rinil m:4i oartininoto in a moo+inn romntoli in GE)MpliaRGe with the NetiiGe RequTFernor,t�de r SeGtiGR 54,953(her ix. The minutes of the meeting where a member(s) participates remotely due to just cause shall identify the specific basis (contained in the definition of just cause) that each member relied upon to participate remotely. This shall not be construed to require the member to disclose any medical diagnosis or disability, or any personal medical information that is already exempt under existing law, such as the Confidentiality of Medical Information Act (Chapter 1 (commencing with Section 56) of Part 2.6 of Division 1 of the Civil Code). x. Any member of a legislative body may participate in meetings of the legislative body solely by teleconference from a remote location for no more than five (5) meetings per year. 9 City Council 21 — 31 6/2/2026 4. This Policy shall remain in effect only until January 1, 2030 dan�,�, SFr, and as of that date is repealed. APPROVED AS TO FORM: /I&Afor Sonia R. Carvalho, City Attorney 10 City Council 21 — 32 6/2/2026 RESOLUTION NO. 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING THE CITY OF SANTA ANA TELECONFERENCING POLICY WHEREAS, on July 18, 2023, the City Council of the City of Santa Ana by motion adopted a City of Santa Ana Administrative Policy and Procedure regarding Teleconferencing ("Teleconferencing Policy"); WHEREAS, the City's Teleconferencing Policy, pursuant to Section 4 thereof, expired on January 1, 2026; WHEREAS, changes to State law, including the adoption of Senate Bill 707 ("SB 707"), also requires that the City revise the City's Teleconferencing Policy, as previously written and adopted; WHEREAS, the City Council of the City of Santa now wishes to again adopt a Teleconferencing Policy, consistent with new State laws, to outline the circumstances where members may be allowed to attend and participate remotely in meetings of the legislative body and to establish general procedures to ensure compliance with the Brown Act (Government Code Section 54950, et. seq.). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council hereby adopts the City of Santa Ana Teleconferencing Policy which is set forth as Exhibit "A" and attached hereto and incorporated herein as "Exhibit A." Section 2. This Resolution shall take effect immediately upon its adoption. Section 3. The Mayor shall sign this Resolution, and the City Clerk shall attest and certify to the passage and adoption thereof. ADOPTED this day of June, 2026. Valerie Amezcua Mayor Resolution No. 2026-XXX Page 1 of 7 City Council 21 — 33 6/2/2026 APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: .--V&A Melissa M. Crosthwaite Senior Assistant City Attorney AYES: Councilmembers: NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026- to be the original resolution adopted by the City Council of the City of Santa Ana on June 2026. Date: City Clerk City of Santa Ana Resolution No. 2025-XXXX City Council 21 — 34 6/2/2026 City of Santa Ana CityCouncil Approval _W F Administrative Section: City Clerk's Office Policies and Procedures TELECONFERENCING POLICY Date Approved: Number: 6/2/2026 PURPOSE The purpose of this Teleconferencing Policy ("Policy") is to outline the circumstances where members of the Santa Ana City Council (and associated bodies such as the Housing Authority, Successor Agency, and any sub-committees of the City Council; hereinafter "Council") may be allowed to attend and participate remotely in Meetings under the teleconferencing provisions set forth in the Ralph M. Brown Act (Government Code Section 54950, et seq.) ("Brown Act"), and to establish general procedures to ensure Brown Act compliance. RECITALS WHEREAS, under Section 54953 of the Government Code, a legislative body of a local agency may elect to use teleconferencing for the benefit of the public and a legislative body of a local agency in connection with any meeting or proceeding authorized by law. WHEREAS, teleconferencing, as authorized by Section 54953, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. WHEREAS, if the legislative body of a local agency elects to use teleconferencing pursuant to Government Code Section 54953, the legislative body of the local agency must comply with the requirements set forth in paragraph (2) of subdivision (b) of Section 54953 ("Traditional Teleconference Requirements"). WHEREAS, Section 54953 provides that a legislative body of a local agency electing to use teleconferencing pursuant that Section must post agendas at all teleconference locations; each teleconference location must be identified in the notice and agenda of the meeting or proceeding; each teleconference location must be accessible to the public; and during the teleconference, at least a quorum of the members of the legislative body shall participate from locations within the boundaries of the territory over which the local agency exercises jurisdiction ("Traditional Teleconferencing Notice Requirements"). 1 City Council 21 — 35 6/2/2026 WHEREAS, nothing in Section 54952, et. seq. shall be construed to prohibit a member of the legislative body with a disability from participating remotely as a reasonable accommodation pursuant to any applicable law, provided the requirements of subdivision (c)(2) of 54953 are met. Remote participation under subdivision (c) of 54953 shall also be treated as in-person attendance at the physical location for all purposes, including any requirement that a quorum of the legislative body participate from any particular location. WHEREAS, pursuant to Section 54953.8(a), the legislative body of a local agency may use teleconferencing without complying with the requirements of paragraph (3) of subdivision (b) of Section 54953 if the legislative body complies with the requirements contained in subdivision (b) of 54953.8, and does so pursuant to applicable provisions of Section 54953.8.1 to 54953.8.7. which include the use of teleconferencing for just cause and a proclaimed state of emergency or local emergency, as defined. POLICY 1. DEFINITIONS. For purposes of this Policy, the following definitions contained in the Ralph M. Brown Act (Gov. Code 54950 et seq.) shall apply: a. "Just cause" means any of the following: (A) a childcare or caregiving need of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner that requires them to participate remotely;' (B) a contagious illness that prevents a member from attending in person; (C) a need related to a physical or mental disability that is not subject to subdivision (c) of Section 54953; (D) travel while on official business of the legislative body or another state or local agency, (E) An immunocompromised child, parent, grandparent, grandchild, sibling, spouse, or domestic partner that requires the member to participate remotely, (F) a physical or family medical emergency that prevents a member from attending in person, (G) military service obligations, as delineated in 54954.8.3(c)(7). b. "Local emergency" means a condition of extreme peril to persons or property proclaimed by the governing body of the local agency affected, in accordance with Section 8630 of the California Emergency Services Act (Chapter 7 (commencing with Section 8550) of Division 1 of Title 2), as defined in Section 8680.9, or a local health emergency declared pursuant to Section 101080 of the Health and Safety Code. Local emergency refers only to local emergencies in the boundaries of the City of Santa Ana. C. "Meeting"shall mean "any congregation of a majority of the members of a legislative body at the same time and place to hear, discuss or deliberate upon any item that is within the subject matter jurisdiction of the legislative body" as ' "Child,""parent,""grandparent,""grandchild,"and"sibling"have the same meaning as those terms do in Section 12945.2. 2 City Council 21 — 36 6/2/2026 defined by Section 54952.2(a) of the Brown Act, including but not limited to, any meeting of the City Council, related agencies, or standing committees. d. "Remote location" means a location from which a member of a legislative body participates in a meeting pursuant to paragraph (7) of subdivision (b) of Section 54953.8other than any physical meeting location designated in the notice of the meeting. Remote locations need not be accessible to the public. e. "Remote participation" means participation in a meeting by teleconference at a location other than any physical meeting location designated in the notice of the meeting. f. "State of emergency" means a state of emergency proclaimed pursuant to Section 8625 of the California Emergency Services Act (Article 1 (commencing with Section 8550) of Chapter 7 of Division 1 of Title 2). g. "Teleconference" means a meeting of a legislative body, the members of which are in different locations, connected by electronic means, through either audio or video, or both. Watching or listening to a meeting via webcasting or another similar electronic medium that does not permit members to interactively hear, discuss, or deliberate on matters, does not constitute a "Teleconference." h. "Two-way audiovisual platform" means an online platform that provides participants with the ability to participate in a meeting via both an interactive video conference and a two-way telephonic function. A two-way audiovisual platform may be structured to disable the use of video for public participants. i. "Two-way telephonic service" means a telephone service that does not require internet access, is not provided as part of a two-way audiovisual platform, and allows participants to dial a telephone number to listen and verbally participate. j. 11Webcasting" means a streaming video broadcast online or on television, using streaming media technology to distribute a single content source to many simultaneous listeners and viewers. 2. PUBLIC PARTICIPATION USING TELECONFERENCING. a. Public Participation. Santa Ana will allow members of the public to remotely hear and visually observe the meeting for each meeting. Members of the public will be allowed to remotely address the legislative body using: (i) a two-way audiovisual platform; or (ii) a two-way telephonic service and a live webcasting of the meeting. b. Requests For Reasonable Accommodation. Council shall implement a procedure for receiving and swiftly resolving requests for reasonable 3 City Council 21 — 37 6/2/2026 accommodation for individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolving any doubt in favor of accessibility. In each instance in which notice of the time of the meeting is otherwise given or the agenda for the meeting is otherwise given or the agenda for the meeting is otherwise posted, the legislative body shall also give notice of the procedure for receiving and resolving requests for accommodation. c. Additional Teleconference Locations. Nothing in this Policy shall prohibit the Council from providing the public with additional teleconference locations. d. Additional Physical Locations. Nothing in this Policy shall prohibit the Council from providing members of the public with additional physical locations in which the public may observe and address the legislative body by electronic means. e. Authority to Limit Participation that Disrupts Meeting. The existing authority of a legislative body or its presiding officer to remove or limit participation by persons who engage in behavior that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting, including existing limitations upon that authority, is applicable to members of the public participating via a two- way telephonic service or a two-way audiovisual platform. 3. COUNCILMEMBER PARTICIPATION USING TELECONFERENCING. a. Traditional Teleconference Meeting Requirements. During all meetings where members of the Council participate remotely by traditional teleconferencing, the following requirements shall apply: (A) all votes taken during a teleconferenced meeting shall be by roll call; (B) the teleconferenced meetings shall be conducted in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the legislative body of a local agency; (C) the legislative body shall give notice of the meeting and post agendas as otherwise required by the Brown Act; (D) the legislative body shall allow members of the public to access the meeting and the agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3; (E) members participating in the meeting remotely shall publicly disclose at the meeting before any action is taken whether any other individuals are present in the room at the remote location with the member, and the general nature of the member's relationship with any such individuals; and (F)the member shall participate through both audio and video technology during the meeting. b. Teleconference Meetings During Proclaimed State of Emergency or Local Emergency; When Authorized. The City may conduct a teleconference meeting pursuant to Section 54953.8 during a proclaimed state of emergency or local emergency, as defined, provided that it complies with the requirements of that section and the teleconferencing is used in either of the following circumstances: 4 City Council 21 — 38 6/2/2026 (i) For the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. (ii) After a determination described (i) is made that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. c. Teleconference Meetings During Proclaimed State of Emergency or Local Emergency; Requirements. If a proclaimed state of emergency or local emergency has been established, Council may use teleconferencing without complying with the Traditional Teleconference Notice Requirements set forth paragraph (3) of subdivision (b) of Section 54953, provided Council does all of the following: i. Provide either a two-way audiovisual platform or a two-way telephonic service, as a means by which the public agency may remotely hear and visually observe the meeting, and remotely address the legislative body. ii. In each instance in which notice of the time of the teleconferenced meeting is otherwise given or the agenda for the meeting is otherwise posted, Santa Ana shall also give notice of the means by which members of the public may access the meeting and offer public comment. iii. The agenda shall identify and include an opportunity for all persons to attend via a call-in option or an internet-based service option. iv. In the event of a disruption that prevents the legislative body from broadcasting the meeting to members of the public using the call-in option or internet-based service option, or in the event of a disruption within the local agency's control that prevents members of the public from offering public comments using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on the meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. v. Actions taken on any agenda items during a disruption that prevents the legislative body from broadcasting the meeting may be challenged pursuant to Section 54960.1 of the Government Code. vi. Santa Ana shall not require public comments to be submitted in advance of the meeting and shall provide an opportunity for the public to address the legislative body and offer comment in real time. vii. If Council provides a timed public comment period for each agenda item it shall not close the public comment period for the agenda item, or the opportunity to register to provide public comment until that timed public comment period has elapsed. 5 City Council 21 — 39 6/2/2026 viii. If Council does not provide a timed public comment period, but takes public comment separately on each agenda item, Council shall allow a reasonable amount of time per agenda item to allow public members the opportunity to provide public comment, including time for members of the public to register, or otherwise be recognized for the purpose of providing public comment. ix. If Council provides a timed general public comment period that does not correspond to a specific agenda item, it shall not close the public comment period or the opportunity to register, until the timed general public comment period has elapsed. x. If a state of emergency or local emergency remains active, in order to continue to teleconference without compliance with paragraph (3) of subdivision (b), Council shall, not later than 45 days after teleconferencing for the first time of the proclaimed state of emergency or local emergency, and every 45 days thereafter, make the following findings by majority vote: (i) The legislative body has reconsidered the circumstances of the state of emergency or local emergency and any of the following circumstances exist: (ii) The state of emergency or local emergency continues to directly impact the ability of the members to meet safely in person. This shall not be construed to require the legislative body conducting a teleconference meeting to provide a physical location from which the public may attend or comment. d. Councilmember Participation for Just Cause. Members of the Council may participate in a meeting remotely for just cause if the member notifies the legislative body at the earliest opportunity possible, including at the start of a regular meeting, of their need to participate remotely for just cause, with the member including a general description of the circumstances relating to their need to appear remotely at the given meeting, provided the following requirements are met: i. During the meeting where a member(s) participates remotely due to just cause, at least a quorum of the members of Council participate in person from a singular physical location clearly identified on the agenda, which location is open to the public and situated within the boundaries of the territory over which Santa Ana exercises jurisdiction. ii. During the meeting where a member(s) participates remotely due to just cause, the member participating remotely shall publicly disclose at the meeting before any action is taken, whether any other individuals are present in the room at the remote location with the member, and the general nature of the member's relationship with any such individuals; and the member shall participate through both audio and visual technology during the meeting. 6 City Council 21 — 40 6/2/2026 iii. During the meeting where a member(s) participates remotely due to just cause, the legislative body shall have available at least one of the following as a means by which the public may remotely hear and visually observe the meeting, and remotely address the legislative body: (i) a two-way audiovisual platform; or (ii) a two-way telephonic service and a live webcasting of the meeting. iv. During the meeting where a member(s) participates remotely due to just cause, in each instance in which notice of the time of the teleconferenced meeting is otherwise given or the agenda for the meeting is otherwise posted, the legislative body shall also give notice of the means by which members of the public may access the meeting and offer public comment. v. During the meeting where a member(s) participates remotely due to just cause, the agenda shall identify and include an opportunity for all persons to attend and address the legislative body directly pursuant to Section 54954.3 via a call-in option, via an internet-based service option, and at the in-person location of the meeting. vi. During the meeting where a member(s) participates remotely due to just cause, in the event of a disruption that prevents the legislative body from broadcasting the meeting to members of the public using the call-in option or internet-based service option, or in the event of a disruption within the local agency's control that prevents members of the public from offering public comments using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on the meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. Actions taken on agenda items during a disruption that prevents the legislative body from broadcasting the meeting may be challenged pursuant to Section 54960.1. vii. During the meeting where a member(s) participates remotely due to just cause, the legislative body shall not require public comments to be submitted in advance of the meeting and must provide an opportunity for the public to address the legislative body and offer comment in real time. viii. During the meeting where a member(s) participates remotely due to just cause, notwithstanding Section 54953.3, an individual desiring to provide public comment through the use of an internet website, or other online platform, not under the control of the local legislative body, that requires registration to log in to a teleconference may be required to register as required by the third-party internet website or online platform to participate. ix. The minutes of the meeting where a member(s) participates remotely due to just cause shall identify the specific basis (contained in the definition of just cause) that each member relied upon to participate remotely. This 7 City Council 21 — 41 6/2/2026 shall not be construed to require the member to disclose any medical diagnosis or disability, or any personal medical information that is already exempt under existing law, such as the Confidentiality of Medical Information Act (Chapter 1 (commencing with Section 56) of Part 2.6 of Division 1 of the Civil Code). x. Any member of a legislative body may participate in meetings of the legislative body solely by teleconference from a remote location for no more than five (5) meetings per year. 4. This Policy shall remain in effect only until January 1, 2030, and as of that date is repealed. APPROVED AS TO FORM: 1/�&A for Sonia R. Carvalho, City Attorney 8 City Council 21 — 42 6/2/2026 Outreach Efforts Pursuant to SB 707 1. Media Outreach. The City of Santa Ana may include media organizations serving the jurisdiction, including media organization serving non-English-speaking communities, in the distribution of meeting agendas, notices, or other meeting- related information, as appropriate. 2. Electronic Access and Agenda Subscriptions. The City of Santa Ana shall continue to maintain methods for members of the public to access meeting agendas and related materials electronically, including through the City's website. The City may also provide options for members of the public to subscribe to receive meeting agendas, notices, and other updates. 3. Multilingual Communication. The City of Santa Ana may use multilingual communication methods to increase awareness of meetings and participation opportunities, including translated agendas, translated meeting instructions, multilingual website notices, or other communication tools, as appropriate and consistent with applicable law and available resources. 4. Community and Organizational Outreach. The City of Santa Ana may provide meeting information through existing communication channels and partnerships with community-based organizations, neighborhood groups, civic organizations, and organizations serving non-English-speaking communities, as opportunities arise and consistent with available resources. 5. Use of Existing Communication Channels. The City of Santa Ana may use existing outreach methods to share meeting information and participation opportunities including, but not limited to, the City's website, email notifications, agenda subscription services, newsletters, social media platforms, public counters, bulletin boards, community meetings, City events, and other established communication tools. 6. Flexible and Evolving Methods. The efforts identified herein are intended to provide a flexible framework for outreach and public participation. The City of Santa Ana may modify, expand, or adjust its outreach methods over time based on available resources, evolving communication practices, changes in technology, and the needs of the community. 7. No Requirement to Provide Notice to Any Specific Group. Consistent with Government Code §54953.4(b)(3)(C)(ii), these outreach efforts do not require notice to any specific group or organization and no action shall arise from the failure to provide notice to any specific group or organization. City Council 21 — 43 6/2/2026 Community Development Agency www.santa-ana.org/cd Item # 22 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 2, 2026 TOPIC: Tax Equity Fiscal Responsibility Act Hearing for Orange County School of the Arts and The Legacy Fund AGENDA TITLE Public Hearing -Tax Equity Fiscal Responsibility Act Hearing for Orange County School of the Arts and The Legacy Fund Legal Notice published in the OC Register on May 22, 2026. RECOMMENDED ACTION 1. Conduct a Tax Equity and Financial Responsibility Act Resolution Hearing in consideration of the issuance of tax-exempt bond financing ("Bonds") by the California Enterprise Development Authority ("CEDA") for Orange County School of the Arts ("OCSA") and The Legacy Fund (together the "Borrower"), both California nonprofit public benefit corporation and organizations described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, to loan the proceeds of the Bonds to Legacy and OCSA pursuant to one or more loan agreements to: (a) refinance the outstanding amount of the CEDA 2016 Tax- Exempt Loan in an amount not expected to exceed $31,000,000 (as defined below); (b) refinance a taxable loan in an amount not expected to exceed $9,000,000, the proceeds of which were utilized to finance a working capital deficit of OCSA (occurring at the OCSA Locations as detailed below); and (c) finance capital educational facilities including equipment to be located at the OCSA Locations in an amount not expected to exceed $6,000,000. 2. Adopt a resolution approving the issuance of revenue bonds by the CEDA in an amount not to exceed $46,000,000. RESOLUTION NO. 2026-XXX entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE ISSUANCE BY THE CALIFORNIA ENTERPRISE DEVELOPMENT AUTHORITY OF TAX EXEMPT OBLIGATIONS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $46,000,000 FOR THE PURPOSE OF FINANCING AND REFINANCING THE ACQUISITION OF LAND AND IMPROVEMENTS, CONSTRUCTION, AND ACQUISITION OF EQUIPMENT FOR ORANGE COUNTY SCHOOL OF ARTS AND THE LEGACY FUND GOVERNMENT CODE 484308 APPLIES: Yes City Council 22 - 1 6/2/2026 TEFRA Hearing for Orange County School of the Arts and The Legacy Fund June 2, 2026 Page 2 DISCUSSION The Borrower has requested the City of Santa Ana ("City") to conduct a Tax Equity and Fiscal Responsibility Act ("TEFRA") hearing. The tax-exempt bonds to be issued are the sole responsibility of the Borrower. The City bears no financial or legal liability for the project(s) or bond repayment and incurs no indebtedness. Additionally, the City was provided a draft resolution, a draft notice, a draft staff report, and a TEFRA Hearing Fee of$820 was required per the City's Miscellaneous Fee Schedule for the City to conduct the TEFRA hearing. A TEFRA hearing is a public hearing required by the Internal Revenue Service (IRS) for certain types of tax-exempt bond issuances, particularly those involving private activity bonds (PABs) or bonds issued by nonprofit organizations. The hearing is mandated under the Tax Equity and Fiscal Responsibility Act of 1982 and is a prerequisite for the interest on these bonds to be excluded from gross income for federal tax purposes. The primary purpose of a TEFRA hearing is to provide the public with an opportunity to comment on the proposed use of tax-exempt bond proceeds. This process ensures transparency and accountability in the allocation of public financial benefits, such as tax exemption, to private projects or nonprofit borrowers. In order to provide for tax-exempt financing under IRS regulations, the borrower (Orange County School of the Arts) needs approval by a local public agency where the financed project is located following the holding of a Tax Equity Fiscal Responsibility Act (TEFRA) public hearing. OCSA and The Legacy Fund (which is a non-profit foundation supporting OCSA) has requested the City's approval of its plans to enter into certain loans to finance and refinance certain capital improvements and working capital expenditures at its Santa Ana campus. Project Description OCSA and the Legacy Fund plan to refinance certain outstanding loans with Farmers and Merchants Bank (F&M) and to finance certain capital improvements to its Santa Ana campus. OCSA and The Legacy Fund plan to enter into new loan agreements with CEDA and F&M pursuant to which CEDA will loan the proceeds of the F&M loan to OCSA and The Legacy Fund pursuant to one or more loan agreements to: a. refinance the outstanding amount of the California Enterprise Development Authority 2016 Tax-Exempt Loan (Orange County School of the Arts) Series A, California Enterprise Development Authority 2016 Tax-Exempt Loan (Orange County School of the Arts) Series B, California Enterprise Development Authority 2016 Tax-Exempt Loan (Orange County School of the Arts) Series C, California Enterprise Development Authority 2016 Tax-Exempt Loan (The Legacy Fund) Series A, California Enterprise Development Authority 2016 Tax-Exempt Loan (The Legacy Fund) Series B, and California Enterprise Development Authority 2016 Tax-Exempt Loan (The Legacy Fund) Series C (the "2016 Bonds") which were issued to finance and refinance capital educational facilities and equipment City Council 22 — 2 6/2/2026 TEFRA Hearing for Orange County School of the Arts and The Legacy Fund June 2, 2026 Page 3 at OCSA's campus in Santa Ana (OCSA Locations) in an amount not expected to exceed $31,000,000; b. refinance a taxable loan the proceeds of which were utilized to finance a working capital deficit of OCSA (occurring at the OCSA Locations) in an amount not expected to exceed $9,000,000; and c. finance capital educational facilities including equipment to be located at the OCSA Locations in an amount not expected to exceed $6,000,000. The Legacy Fund and OCSA will be solely responsible for the repayment of the loans from CEDA and F&M. The adoption of the Resolution shall not obligate the City or any department thereof to: (i) provide any financing to acquire or construct the project on behalf of OCSA; (ii) approve any application or request for, or take any other action in connection with, any planning approval, permit, or other action necessary to the project; (iii) make any contribution or advance any funds whatsoever to CEDA; or (iv) take any further action with respect to CEDA or its membership therein. The City is a member of CEDA and has previously approved financings issued through CEDA. FISCAL IMPACT Funds in the amount of$820 were deposited into the General Fund revenue account for the TEFRA Hearing Fee — Non-Housing Project (No. 01102002-53902). EXHIBIT(S) 1. Resolution 2. Hearing Notice Proof of Publication Submitted By: Michael L. Garcia, Executive Director, Community Development Agency Approved By: Alvaro Nunez, City Manager City Council 22 — 3 6/2/2026 EXHIBIT 1 RESOLUTION NO. 2026-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE ISSUANCE BY THE CALIFORNIA ENTERPRISE DEVELOPMENT AUTHORITY OF TAX EXEMPT OBLIGATIONS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $46,000,000 FOR THE PURPOSE OF FINANCING AND REFINANCING THE ACQUISITION OF LAND AND IMPROVEMENTS, CONSTRUCTION, AND ACQUISITION OF EQUIPMENT FOR ORANGE COUNTY SCHOOL OF THE ARTS AND THE LEGACY FUND WHEREAS, pursuant Chapter 5 of Division 7 of Title 1 of the California Government Code (the "Act"), certain public agencies (the "Members") have entered into a Joint Exercise of Powers Agreement Relating to the California Enterprise Development Authority, dated as of June 1, 2006 (the "Agreement"), in order to form the California Enterprise Development Authority (the "Authority"), for the purpose of promoting economic, cultural and community development and in order to exercise any powers common to the Members, including the issuance of bonds, notes or other evidences of indebtedness; and WHEREAS, the City of Santa Ana (the "City") is a Member of the Authority in order to facilitate the promotion of economic, cultural and community development activities in the City, including the financing of projects therefor by the Authority; and WHEREAS, the Authority is authorized to issue and sell revenue bonds for the purpose, among others, of financing or refinancing the construction of capital projects; and WHEREAS, Orange County School of the Arts and The Legacy Fund (collectively, the "Borrower"), both California nonprofit public benefit corporations and organizations described in Section 501(c)(3) of the Internal Revenue Code of 1986 (the "Code"), have requested that the Authority participate in the issuance of one or more series of revenue bonds or loans in an aggregate principal amount not to exceed $46,000,000 (the "Bonds") for the purpose of financing and refinancing the acquisition of land and improvements, construction, and acquisition of equipment for the Borrower, located at or adjacent to the following streets in Santa Ana, CA 92701: (i) 800 North Bush Street, (ii) 917 North Bush Street, (iii) 625 North Grand Street, (iv) 801 North Main Street, (v) 902 North Main Street, (vi) 906 North Main Street, (vii) 1000 North Main Street, (viii) 1010 North Main Street, (ix) 1018 North Main Street, (x) 1104 North Main Street, (xi) 1107 North Main Street, (xii) 1110 North Main Street, (xiii) 1111 North Main Street, (xiv) 1119 North Main Street, (xv) 208 East 10th Street, (xvi) 123 East 11th Street, (xvii) 916 North Spurgeon Street, (xiii) 900 North Sycamore Street, (xiv) 912 North Sycamore Street, (xx) 921 North Sycamore Street, (xxi) 1120 North Sycamore, (xxii) 839 North Broadway (xxiii) 843 North Broadway, (xxiv) 845 North Broadway, (xxv) 915 North Broadway, (xxvi) 919 North Broadway, (xxvii) Resolution No. 2026-XXX Page 1 of 4 City Council 22 — 4 6/2/2026 EXHIBIT 1 200/202 West Washington Avenue, (xxviii) 201 West Washington Avenue, and (xxix) 207 West Washington Avenue (the "Project"), to be owned or leased, and operated by the Borrower; and WHEREAS, pursuant to Section 147(f) of the Code, the issuance of the Bonds by the Authority must be approved by the City because the Project is to be located within the territorial limits of the City; and WHEREAS, the City Council is the elected legislative body of the City and meets the definition of "applicable elected representative" of the City (as defined in Section 147(f)(2)(E) of the Code) authorized to provide issuer and host approval of the issuance of the Bonds under Section 147(f) of the Code; and WHEREAS, the Authority has requested that the City Council approve the issuance of the Bonds by the Authority in order to satisfy the public approval requirement of Section 147(f) of the Code and the requirements of Section 4 of the Agreement; and WHEREAS, pursuant to Section 147(f) of the Code, the City Council has, following notice duly given, held a public hearing regarding the issuance of the Bonds and no comments were received, and now desires to approve the issuance of the Bonds by the Authority. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA ANA RESOLVES AS FOLLOWS: Section 1. The City Council hereby approves the issuance of the Bonds by the Authority. It is the purpose and intent of the City Council that this resolution constitute issuer and host approval of the issuance of the Bonds by the Authority, for the purposes of (a) Section 147(f) of the Code by the applicable elected representative of the governmental unit having jurisdiction over the area in which the Project is to be located, in accordance with said Section 147(f) and (b) Section 4 of the Agreement. Section 2. The payment of the principal, premium, if any, and interest on the Bonds shall be solely the responsibility of the Borrower. The City shall have no responsibility or liability whatsoever with respect to the Bonds. The Bonds shall not constitute a debt or obligation of the City. Section 3. The adoption of this Resolution shall not obligate the City or any department thereof to (i) provide any financing to acquire or construct the Project; (ii) approve any application or request for or take any other action in connection with any planning approval, permit or other action necessary to the Project; (iii) make any contribution or advance any funds whatsoever to the Authority; or (iv) take any further action with respect to the Authority or its membership therein. Section 4. The officers and officials of the City are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all Resolution No. 2026-XXX Page 2 of 4 City Council 22 — 5 6/2/2026 EXHIBIT 1 documents which they deem necessary or advisable in order to carry out, give effect to and comply with the terms and intent of this resolution and the financing transaction approved hereby. Section 5. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this 2nd day of June, 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney Y Andrea N. Garcia Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers ABSENT: Councilmembers Resolution No. 2026-XXX Page 3 of 4 City Council 22 — 6 6/2/2026 EXHIBIT 1 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER L. HALL, City Clerk, of the City of Santa Ana, do hereby attest and certify the attached Resolution No. 2026-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on June 2, 2026. Date: City Clerk City of Santa Ana Resolution No. 2026-XXX Page 4 of 4 City Council 22 — 7 6/2/2026 EXHIBIT 2 ORANGE COUNTY REPORTER This space for filing stamp only - SINCE 1921 -- 600 W SANTA ANA BLVD STE 812, SANTA ANA,CA 92701 Telephone(714)543-2027 /Fax (714)542-6841 KARSIN CASTON STRADLING YOCCA CARLSON & RAUTH LLP OR#:4043893 660 NEWPORT CENTER DRIVE, SUITE NOTICE OF PUBLIC HEARING amount not expected to exceed BEFORE THE CITY COUNCIL OF THE $31,000,000;(2)refinance a taxable loan NEWPORT, CA-92660 CITY OF SANTA ANA,CA the proceeds of which were utilized to The City of Santa Ana encourages the finance a working capital deficit of OCSA public to participate in the decision- (occurring at the OCSA Locations)in an making process.The following notice amount not expected to exceed is being provided so that you can ask $9,000,000; and (3) finance capital questions, make comments, and stay educational facilities including equipment informed about projects that might be to be located at the OCSA Locations in an important to you.We encourage you to amount not expected exceed PROOF OF PUBLICATION contact us prior to the Public Hearing if $6,000,000. The initial owner of the you have any questions. facilities and working capital is OCSA NOTICE IS HEREBY GIVEN-The City of and/or Legacy. Santa Ana will hold a Public Hearing to The Bonds and the obligation to pay (2015.5 C.C.P.) receive public testimony and will take principal of and interest thereon and any action on the item described below. redemption premium with respect thereto Decision on this matter will be final. do not constitute indebtedness or an State of California ) Proposed Action:The City of Santa Ana obligation of the City, the Authority, the (the"City")will conduct a public hearing State of California, or any political County of ORANGE )Ss as required by Section 147(f) of the subdivision thereof,within the meaning of Internal Revenue Code of 1986 (the any constitutional or statutory debt "Code"),at which it will hear and consider limitation,or a charge against the general Notice Type: BID-NOTICE INVITING BIDS information concerning a proposed plan of credit or taxing powers of any of them. financing providing for the issuance by the The Bonds shall be a limited obligation of California Enterprise Development the Authority, payable solely from certain Authority (the "Authority") of its revenue revenues duly pledged therefor and bonds as qualified 501(c)(3) tax-exempt generally representing amounts paid by Ad Description: obligations under Section 145 of the Legacy. Code, in one or more series in an Meeting Time and Date—This matter will OCSA AND LEGACY TEFRA NOTICE aggregate principal amount not to exceed be heard on Tuesday,June 2, 2026 at $46,000,000(the"Bonds")for the benefit 5:30 p.m. Pacific Daylight Time or as of Orange County School of the Arts soon thereafter as the matter may be ("OCSK) and The Legacy Fund heard, in the City Council Chamber, 22 Lea2701. 1 am a citizen of the United States and a resident of the State of California; I am benefit y)corporatioboth �nsrnia(togetheit publicr the Inite estedepersonsPlaza,santa wish ngato express over the age of eighteen years,and not a party to or interested in the above "Borrower). their views on the issuance of the Bonds entitled matter. I am the principal clerk of the printer and publisher of the The Authority will loan the proceeds of the or on the nature and location of the p p p p Bonds to Legacy and OCSA pursuant to facilities proposed to be financed may ORANGE COUNTY REPORTER,a newspaper published in the English one or more loan agreements to (1) attend the public hearing. Members of refinance the outstanding amount of the the public may attend this meeting in- language in the city of SANTA ANA,County of ORANGE,and adjudged a California Enterprise Development person or join via Zoom. For the most newspaper of general circulation as defined by the laws of the State of Authority 2016 Tax-Exempt Loan(Orange up to date information on how to County School of the Arts) Series A, participate virtually in this meeting,please California by the Superior Court of the County of ORANGE,State of California, California Enterprise Development visit https://www.santa-ana.org/agendas- under date 06/20/1922,Case No. 13421. That the notice,of which the Authority 2016 Tax-Exempt Loan(Orange and-minutes/. County School of the Arts) Series B, Written Comments: If you are unable to annexed is a printed copy,has been published in each regular and entire issue California Enterprise Development participate in the meeting,you may send of said newspaper and not in an supplement thereof on the followingdates, Authority 2016 Tax-Exempt Loan(Orange written comments by e-mail to y pp County School of the Arts) Series C, eComment@santa-ana.org(reference the to-wit: California Enterprise Development Agenda Item 4 in the subject line)or mail Authority 2016 Tax-Exempt Loan (The to Jennifer L. Hall, City Clerk, City of Legacy Fund) Series A, California Santa Ana,20 Civic Center Plaza—M30, Enterprise Development Authority 2016 Santa Ana,CA 92701.Deadline to submit Tax-Exempt Loan (The Legacy Fund) written comments is two hours prior to Series B, and California Enterprise the start of the meeting. Comments Development Authority 2016 Tax-Exempt received after the deadline may not be Loan (The Legacy Fund) Series C (the distributed to the City Council but will be 05/22/2026 "2016 Bonds'), which were issued to made part of the record. finance and refinance capital educational Where To Get More Information - All facilities and equipment at the following staff reports regarding any item on this locations in Santa Ana,California 92701: agenda are available for public inspection (i)800 North Bush Street, (ii)917 North in the City Clerk's Office during regular Bush Street,(iii)625 North Grand Street, business hours and posted on the City's (iv)801 North Main Street,(v)902 North website the Tuesday prior to the Council Main Street, (vi) 906 North Main Street, meeting at: www.santa-ana.org/agendas- (vii) 1000 North Main Street, (viii) 1010 and-minutes. North Main Street, (ix) 1018 North Main Who To Contact For Questions-Should Executed on: 05/22/2026 Street, (x) 1104 North Main Street, (xi) you have any questions, please contact At Los Angeles,California 1107 North Main Street, (xii) 1110 North Mishaun Watkins, Community Main Street,(xiii)1111 North Main Street, Development Analyst, at(714)667-2256 (xiv) 1119 North Main Street, (xv) 208 or you can send an email to I certify (or declare) under penalty of perjury that the foregoing is true and East loth Street, (xvi) 123 East 11th mwatkins@santa-ana.org. Street, (xvii)916 North Spurgeon Street, Si tiene preguntas an espanol,favor de correct. (xiii)900 North Sycamore Street,(xiv)912 Ilamar al Edward Rios a 714-667-2241. North Sycamore Street, (xx) 921 North Neu can lien lac bang tieng Viet, xin Sycamore Street, (xxi) 1120 North dien thoai cho kristie Ha so(714)667- Sycamore, (xxii) 839 North Broadway, 2241. (xxiii) 843 North Broadway, (xxiv) 845 If you challenge the decision on the above North Broadway, (xxv) 915 North matter,you may be limited to raising only Broadway, (xxvi) 919 North Broadway, those issues you or someone else raised (xxvii)200/202 West Washington Avenue, at the public hearing described in this (xxviii) 201 West Washington Avenue, notice, or in written correspondence and(xxix)207 West Washington Avenue delivered to the City of Santa Ana at, or (collectively,the"OCSA Locations')in an prior to,the public hearing. Signature III III II II II II II I I i�� II mi� III II * A 7 4 0 7 4 1 3 * 22 - 8 6/2/2026 EXHIBIT 2 Jennifer L.Hall,CMC City Clerk Publish Orange County Reporter-Legals Section Date:May 22,2026 5/22/26 OR-4043893# City Council 22 — 9 6/2/2026 Finance and Management Services www.santa-ana.org/finance Item # 23 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 2, 2026 TOPIC: Proposed Fiscal Year 2026-27 City Budget, Changes to the City's Classification and Compensation Plan, Uniform Schedule of Miscellaneous Fees, Seven-Year Capital Improvement Program, and the City's Annual Update to Comply with AB2561 AGENDA TITLE Public Hearing - Ordinance to Adopt the Fiscal Year 2026-27 Budget, Resolution for Changes to the City's Basic Classification & Compensation Plan, Uniform Schedule of Miscellaneous Fees, Seven-Year Capital Improvement Program, and the City's Annual Update to Comply with AB2561 Legal notice published in the OC Reporter on May 20 and May 27, 2026. RECOMMENDED ACTION 1. Approve the introduction and first reading of an Ordinance to adopt the budget for Fiscal Year 2026-27, which begins on July 1, 2026, and ends on June 30, 2027. (Requires five affirmative votes) UNCODIFIED ORDINANCE NO. NS-XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2026 2. Adopt a Resolution to effect certain changes to the City's basic classification and compensation plan. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY'S CLASSIFICATION AND COMPENSATION PLAN 3. Adopt a resolution establishing a Uniform Schedule of Miscellaneous Fees for Fiscal Year 2026-27. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A UNIFORM SCHEDULE OF MISCELLANEOUS FEES FOR FISCAL YEAR 2026-2027 City Council 23 — 1 6/2/2026 Proposed Fiscal Year 2026-27 City Budget, Changes to the City's Classification and Compensation Plan, Uniform Schedule of Miscellaneous Fees, and the Seven-Year Capital Improvement Program June 2, 2026 Page 2 4. Adopt the Seven-Year Capital Improvement Program (CIP) beginning FY2026-27 through FY2032-33, as required by the Orange County Transportation Authority (OCTA) for Measure M2 eligibility. 5. Deposit $1,500,000 into the Section 115 Pension Trust Fund as part of the City's Pension Debt Strategy. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The City Council provided budget direction on April 7, May 5, and May 19, 2026, and staff incorporated that feedback into the proposed Fiscal Year 2026-27 budget. The proposed budget was developed with input from the City Council and through community engagement efforts beginning in January 2026 to help ensure that resident priorities and neighborhood needs were reflected in funding recommendations. Outreach efforts included visits to all six Council Wards, participation in 14 Listening Tour visits held throughout the community, and two citywide events designed to encourage broad public participation. In addition to in-person outreach, the City used online surveys and social media to expand engagement. Collectively, these efforts resulted in nearly 2,100 survey submissions and participation by 282 attendees at various community meetings and events. The annual operating budget is the City's primary financial and policy document, reflecting the City Council's priorities and allocating resources to support essential public services, infrastructure investments, and community programs for the upcoming fiscal year. Earlier budget projections indicated a $19 million General Fund deficit. Through a combination of expenditure reductions, revenue adjustments, and other balancing measures, staff closed the estimated deficit and prepared a balanced proposed General Fund budget. The proposed FY26-27 budget was developed to maintain core City services and achieve a balanced General Fund budget without layoffs or furloughs of full-time employees. As required by Santa Ana City Charter Sections 604 and 605, the City Manager proposes the FY26-27 Budget for City Council consideration during this Public Hearing. Staff has prepared estimates of available resources, including beginning fund balances and estimated revenues, to support ongoing public services and capital improvement projects. Santa Ana Charter Section 607 requires the City to adopt the annual budget by July 31. If the Council approves the recommended action, the Ordinance will return to the City Council on June 16 for consideration and adoption. General Fund Summary City Council 23 — 2 6/2/2026 Proposed Fiscal Year 2026-27 City Budget, Changes to the City's Classification and Compensation Plan, Uniform Schedule of Miscellaneous Fees, and the Seven-Year Capital Improvement Program June 2, 2026 Page 3 The General Fund is the City's primary operating fund and accounts for all unrestricted revenue. A summary of the proposed FY26-27 General Fund activity is provided below. a FY26-27 General 4 Revised • 4 - Proposed Budget Beginning Balance $ 97,650,804 $ 86,111,671 Revenue $ 414,060,958 $ 427,349,780 Expenditures $ (392,591,591) $ (397,341,340) Net Transfers $ ( 2,008,500) $ (37,695,160) NetActivit'4 $ (10,539,133) $ (7,686,720) Pension Stabilization $ (1,000,000) $ (1,500,000) Estimated Ending Balance $ 86,111,671 $ 76,924,951 Reserve Requirement` $ 74,483,030 $ 76,9.22,960 The FY25-26 Revised Budget assumes City Council approves the recommended Third Quarter General Fund Adjust meaas on June 2; 2626. 2 Tire 18% Reserve regu/remenl applies to recurring revenue only. The proposed FY 2026-27 General Fund budget is balanced, with recurring revenues totaling $427,349,780, equal to recurring expenditures. City Council's Budget and Reserve Policy requires a General Fund Reserve equivalent to 18% of annual recurring General Fund revenue, and staff estimates the General Fund Reserve will remain compliant with this policy through June 30, 2027. After accounting for the required reserve level, $9,186,800 in one-time uses is proposed to be funded through estimated spendable fund balance, including a $1.5 million contribution toward pension stabilization. A full reconciliation of changes from the revised FY 2025-26 budget to the proposed FY 2026- 27 budget is included in Exhibit 1. The following is a summary of the proposed FY26-27 General Fund budget, identifying recurring and one-time activities. FY25-26 Proposed General Fund Budget Recurring One-Time Total Revenue $ 427,349,780 $ 427,349,780 Expenditures $ (302,341,340) $ (5,000,000) $ (307,341,340) Net Transfers $ (35,008,3&0) $ (2,686,800) $ (37,605,160) Pension Stabilization $ - $ (1,500,000) $ (1,500,000) Net Activity $ 80 $ 9 18E.800 General Fund Ten-Year Outlook City Council 23 — 3 6/2/2026 Proposed Fiscal Year 2026-27 City Budget, Changes to the City's Classification and Compensation Plan, Uniform Schedule of Miscellaneous Fees, and the Seven-Year Capital Improvement Program June 2, 2026 Page 4 The Outlook is a tool that projects the future General Fund budget based on the proposed budget structure and known future events, such as the scheduled Measure X rate decrease. This Outlook includes the following assumptions: • Recurring amounts only • Debt pay-offs • Measure X rate decrease (1.5% to 1.0% in April 2029) • Inflationary increases FY27-28 and later, based on the California Department of Finance forecast of CPI • Labor increases based on MOUs • Orange County Fire Authority (OCFA) contract increase of 4.5% annually • Employee pension unfunded liability contributions as estimated by CalPERS • Contributions to, and uses of, the Pension Stabilization Account have been included to smooth the pension debt fluctuations 5630 5590 7.6 .3 $550 $532.3 $525.0 $604.0 $508.8 $510 $485.8 $493.0 $477.7 $471.8 $470 $477.9 $427.3 $462.9 sm 5 $427.3 $435.0 $390 $350 FY26-27 FY27-28 FY28-29 FY29-30 FY3031 FY31-32 FY32-33 FY33-34 FY34-35 FY35-36 Revenue Sp—,"q The Ten-Year General Fund Outlook indicates that future budget adjustments will be necessary to maintain a balanced budget. For FY26-27, General Fund revenues are projected to increase by approximately 3%. Combined with expenditure reductions, revenue adjustments, and other balancing measures, staff closed the estimated budget deficit and prepared a balanced General Fund budget. In future years, revenue growth assumptions are based on projections provided by the California Department of Finance. However, operating costs are expected to continue increasing faster than revenues due to factors such as negotiated salary and benefit increases, rising construction and operating costs, increasing pension contribution City Council 23 — 4 6/2/2026 Proposed Fiscal Year 2026-27 City Budget, Changes to the City's Classification and Compensation Plan, Uniform Schedule of Miscellaneous Fees, and the Seven-Year Capital Improvement Program June 2, 2026 Page 5 requirements, and contractual obligations, including the Orange County Fire Authority (OCFA) agreement for fire services. In addition, CaIPERS' investment performance has periodically fallen short of actuarial assumptions, contributing to higher pension-related costs and increased pressure on future budgets. The Outlook also reflects a significant revenue reduction beginning in 2029, when the Measure X sales tax rate is scheduled to decrease. Charter Requirement for Public Recreation Program Spending Santa Ana Charter Section 607 requires the City Council to adopt a budget that provides the support of public recreation programs of at least the equivalent of six (6) cents on each one-hundred dollars ($100) of the assessed value of taxable property in the City on the legal assessment date for the previous fiscal year. The net taxable value of property for FY2025-26 was $37,395,765,281. When applying the calculation required by the Charter, the required expenditure budget for public recreation programs is $22,437,459. The proposed General Fund budget includes $13,947,230 for the Parks, Recreation & Community Services Agency (PRCSA), $16,047,780 for the maintenance of parks and facilities, and $3,403,290 for youth services funded by Cannabis tax revenue. The proposed budget exceeds the Charter requirement by $10,960,841 or 49%. Citywide Budget The proposed FY26-27 Citywide Budget includes the General Fund and a variety of other City funds that support operations, capital improvements, debt service, and enterprise activities. These funds include internally restricted funds, designated by City policy or Council direction, and externally restricted funds, legally limited to specific purposes by state or federal regulations and grant requirements. A summary of the Citywide Budget is provided below. Proposed Budget - • . - Revenues $ 427,349,780 $ 340,591,640 S 767,941,420 Expenditures $(397,341,340) $(321,251,330) $(718,502,670) Net Transfers $ (37,695,160) $ (29,888,750) (67,583,910) Net Activity $ (7,686,720) $ (10,5487440) (18,235,160) 30ther Funds excludes Internal Service Funds The negative net activity reflects a proposed use of accumulated fund balances for one- time, nonrecurring projects. Exhibit 1 provides detailed budget information for each fund. Pension Stabilization Trust and Annual Prepayment of Unfunded Liability The proposed budget includes a $1.5 million General Fund deposit into the City's Section 115 Pension Trust in FY26-27. The Trust was established to help fund future increases City Council 23 — 5 6/2/2026 Proposed Fiscal Year 2026-27 City Budget, Changes to the City's Classification and Compensation Plan, Uniform Schedule of Miscellaneous Fees, and the Seven-Year Capital Improvement Program June 2, 2026 Page 6 in pension debt payments. In addition, CalPERS requires the City to make an annual payment toward its Unfunded Actuarial Liability (UAL). The City can pay the full amount, prepay at a discount by July 31, or spread the payment evenly over 12 months. The proposed budget includes this discounted prepayment. Proposed Workforce Changes After accounting for all proposed additions, deletions, reallocations, and reclassifications, the FY26-27 Citywide Budget reflects a net decrease of eighteen (18) full-time positions. The recommended workforce changes reflect citywide operational and funding needs across all funds while preserving core City services and minimizing impacts to service delivery. In many cases, proposed deletions reflect positions that have remained vacant for extended periods, were previously unfunded, or are no longer necessary due to changing operational demands, the completion of grant-funded initiatives, or organizational restructuring efforts. A summary of proposed workforce changes follows. Workforce 26-27 Department FY 25-26 Changes Proposed City Attorney 23 3 26 City Clerk 7 - 7 City Manager 16 1 15 Community Development 83 f 1 82 Finance & Management Services 73 3 70 Human Resources 32 - 32 Information Technology 24 1 23 Library 40 - 40 Parks Recreation & Community Svcs 616 64 Planning &Building 102 4 98 Police 665 12 653 Public Works 324 3 327 Total Workforce Changes 1,455 (18) 1,437 Departments with the most significant workforce changes include the following: • City Attorney: The City Attorney's Office is adding two Paralegal positions and one Assistant City Attorney position to support increasingly complex and high-volume public records requests, legal reviews, and related compliance obligations. These additions are intended to improve response times, manage workload demands, and, where feasible, reduce reliance on outside legal support. • Finance: The Finance Department is deleting three positions: one Meter Reader, one Buyer, and one Payroll Systems Analyst. The Meter Reader position was previously unfunded during the FY25-26 budget-balancing process and this action City Council 23 - 6 6/2/2026 Proposed Fiscal Year 2026-27 City Budget, Changes to the City's Classification and Compensation Plan, Uniform Schedule of Miscellaneous Fees, and the Seven-Year Capital Improvement Program June 2, 2026 Page 7 formally removes it from the authorized staffing list. The vacant Buyer position had been funded through the American Rescue Plan Act (ARPA) to support elevated purchasing activity associated with this revenue source. As ARPA-funded projects near completion and purchasing activity returns to more typical levels, the position is no longer needed. The vacant Payroll Systems Analyst position is also proposed for elimination as part of ongoing budget-balancing and operational realignment efforts. • Planning and Building: The Planning and Building Agency is eliminating four vacant positions, including one Planning Technician, two Senior Building Inspectors, and one Code Enforcement Associate. These changes reflect staffing adjustments based on operational needs and budget constraints. An additional workforce adjustment within the department is administrative and intended to align a position title with the incumbent employee's current responsibilities and classification. • Police: The Police Department is formally deleting multiple positions that had previously remained unfunded in prior fiscal years, as well as additional vacant positions identified as part of the City's efforts to address the budget deficit. This action is largely procedural and updates the department's authorized staffing structure to better reflect current operational and fiscal realities. None of the positions proposed for elimination are sworn officer positions; rather, they consist primarily of administrative and support classifications. • Public Works: Public Works is implementing several workforce changes, the most significant of which is the addition of six positions to support the transition of certain services from contracted operations to in-house delivery. The Gas Tax Fund is adding four Maintenance Worker positions to support pothole repair and street maintenance, while the Sanitation Fund is adding two Equipment Operator positions to support expanded in-house street-sweeping operations. These changes are intended to improve service responsiveness, operational control, and long-term cost efficiency. Remaining workforce adjustments within Public Works are primarily housekeeping changes to align classifications with employee duties or budget-balancing modifications. The remaining departments are primarily eliminating vacant full-time positions as part of the City's broader efforts to address the structural budget gap and maintain a balanced FY26-27 budget. These reductions are not expected to materially impact service levels or the City's ability to meet core operational and community service demands. Classification and Compensation Resolution The Human Resources Department, in coordination with other departments, seeks approval to update the City's Classification and Compensation Plan (Exhibit 3) to meet operational needs. This includes creating one new classification, removing three outdated and vacant classifications, and adjusting titles and pay for several classifications. City Council 23 — 7 6/2/2026 Proposed Fiscal Year 2026-27 City Budget, Changes to the City's Classification and Compensation Plan, Uniform Schedule of Miscellaneous Fees, and the Seven-Year Capital Improvement Program June 2, 2026 Page 8 Unrepresented seasonal part-time classifications with comparable full-time counterparts have been aligned in compensation and minor changes to other classifications have been made to ensure internal equity and reflect new supervisory roles. Because most part-time updates concern the unrepresented bargaining unit, there was no requirement to meet and confer. The proposed changes to the Service Employees International Union (SEIU) were shared with SEIU on March 20, 2026. After some discussion, SEIU accepted them without further comments or objections. Additionally, two classifications are being designated as terminal and will be eliminated once they are vacant. Assembly Bill 2561: Public Reporting of Vacant City Positions Assembly Bill 2561 (AB 2561) requires local public agencies in California to publicly report on job vacancies and discuss ongoing efforts to strengthen recruitment and retention practices. The legislation is intended to promote transparency about staffing challenges and to evaluate barriers in hiring processes that may affect personnel stability and service delivery. To comply with the legislation, the City's public hearing on AB 2561 will include a review of the following: • Current status of vacancies across bargaining units • Efforts and strategies currently underway • Identification of any policies, procedures, operational practices, or other factors that may create obstacles or delays within the hiring process, along with any proposed or implemented changes intended to address those challenges. If a recognized City bargaining unit reaches or exceeds a 20% vacancy rate in its authorized full-time positions, that unit may request additional information, including vacancy details, compensation structures, and hiring process data. As of March 31, 2026, none of the City's bargaining units met or exceeded the 20% vacancy threshold established under AB 2561. Accordingly, no additional reporting requirements have been triggered at this time. Vacancy rates for each bargaining unit as of that date are provided below. City Council 23 — 8 6/2/2026 Proposed Fiscal Year 2026-27 City Budget, Changes to the City's Classification and Compensation Plan, Uniform Schedule of Miscellaneous Fees, and the Seven-Year Capital Improvement Program June 2, 2026 Page 9 Bargaining Unit Total Positions Filled Positions Vacant Positions Vacancy Percentage SEW 667 564 103 15% CASA 72 62 10 14% POA 577 495 82 14% PMA 23 23 0 0% SAMA 92 83 9 10% Appoint/Exec 15 14 1 7% Unrepresented(CMM/CAM/UCE) 9 9 0 0% Assumptions Total positions include City Attorney. CASA contains UC representation;POA/PMA contains all sworn and professional staff;SAMA contains all AM and MM staff. All assumptions are based on position titles,not assignment titles. Example:Budget Analyst(UC)underfilling a Senior Budget Analyst(AM)is counted in the SAMA count as filled position and not in CASA. Uniform Schedule of Miscellaneous Fees The proposed FY26-27 Miscellaneous Fee Resolution, included as Exhibit 4, updates various fees charged for City services provided for individual benefit. In accordance with state law, the proposed fees are intended to recover, but not exceed, the City's actual cost of providing the associated services. Because staff labor is the primary cost component for many of these services, annual fee adjustments are necessary to reflect increases in employee compensation, including negotiated salary adjustments, step increases, and rising benefit costs. Staff recommends a general 4% increase to applicable miscellaneous fees, consistent with the negotiated salary increase for all bargaining units in FY26-27. In addition to the standard inflationary adjustments, the proposed resolution includes several modified, new, and deleted fees across multiple departments to better align charges with current service delivery costs, operational practices, and program needs. Notable proposed changes include: • Updates to Parks, Recreation, and Community Services facility rental, athletic field, recreation program, and stadium fees, including modifications to certain user group rates and the addition of new picnic shelter and event-related fees. • New Library meeting room rental, custodial, security, and expedited reservation fees to support expanded facility use and cost recovery. • Adjustments to Fire and Emergency Medical Services fees, including revised medical response and ambulance-related charges to better reflect actual service costs and industry billing practices. • New technology fee for certain permitting and development-related services to support ongoing technology and system maintenance costs. • Modifications to Finance-related administrative and utility service fees, including implementation of a credit card processing fee for certain transactions. • Public Works conducted a comprehensive user fee study, concentrating on permitting and inspection services. The suggested modifications shift from hourly City Council 23 - 9 6/2/2026 Proposed Fiscal Year 2026-27 City Budget, Changes to the City's Classification and Compensation Plan, Uniform Schedule of Miscellaneous Fees, and the Seven-Year Capital Improvement Program June 2, 2026 Page 10 charges to flat-fee procedures in various cases, introduce deposit-based fees for expedited review, and implement tiered fee structures based on project size, roadway type, or service level. The proposed FY26-27 Miscellaneous Fee Schedule (Exhibit 5) identifies all assessed fees, as well as proposed new fees, deleted fees, and fees recommended for modification. If approved, all fee changes will take effect on July 1, 2026. Capital Improvement Program (CIP) As part of the annual budget development process, the City Council adopts a seven-year financial plan that serves as the City's long-range framework for capital investment, infrastructure maintenance, and strategic priorities. The proposed budget represents the first year of this multi-year spending plan and establishes the near-term appropriation of funds. The CIP identifies and prioritizes major infrastructure projects, including facility improvements, street and roadway enhancements, parks and recreation investments, and other long-term capital needs. These projects are programmed across the seven years based on available funding sources, project readiness, and alignment with City Council priorities and General Plan goals. In accordance with state law and local planning requirements, the Planning Commission reviewed the proposed CIP and affirmed its consistency with the City's General Plan on April 27, 2026. A summary of the proposed CIP follows. Proposed Category Streets S 21.162.340 Traffic 2.94 1.200 City & Park Facilities M 85,000 1 The draft CIP was included in the May 19 budget agenda item on page 667 of Exhibit 1 and in the staff presentation on slide 17. After the May 19 meeting, the following CIP projects were added, increasing the proposed CIP budget by $1.95 million: • Cabrillo Park Restroom & General Site Improvements - $65OK • Alton Bike Trail Lights & Security Cameras - $6O0K • Streetlights at 18th & Jefferson - $35OK • Edna Park Shade Structure - $25OK • Streetlights at Harvey & Carol Cul de Sacs - $1O0K The proposed document, in full, is located in Exhibit 6. City Council 23 — 10 6/2/2026 Proposed Fiscal Year 2026-27 City Budget, Changes to the City's Classification and Compensation Plan, Uniform Schedule of Miscellaneous Fees, and the Seven-Year Capital Improvement Program June 2, 2026 Page 11 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The Estimated Spendable Fund Balance is located in Exhibit 1. All exhibits are accessible on the City's website at: https://www.santa-ana.org/fy-2026-27-proposed-budqet- documents/ EXHIBIT(S) 1. June 2 Proposed Budget Document: https://www.santa-ana.org/fy-2026-27- proposed-budget-documents/ 2. Ordinance No. NS-XXXX to Adopt the FY2026-27 Budget 3. Classification and Compensation Resolution 4. Miscellaneous Fee Resolution 5. Proposed Uniform Schedule of Miscellaneous Fees 6. Proposed Capital Improvement Program (CIP), including Seven-Year CIP Submitted By: Alexander Trinidad, Executive Director, Finance and Management Services Agency Approved By: Alvaro Nunez, City Manager City Council 23 — 11 6/2/2026 EXHIBIT 2 ORDINANCE NO. NS-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2026 THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows: A. The City Manager has prepared and submitted to the City Council, pursuant to Section 605 of the City Charter, a proposed budget for expenditures for the fiscal year commencing July 1, 2026. B. In accordance with Section 606 of the City Charter, a public hearing has been held upon the proposed budget of expenditures after notice of such public hearing had been published in the manner prescribed in Section 606 of the City Charter. C. The proposed budget of expenditures duly submitted and considered as herein stated, together with any supplemental revisions and amendments thereto, was approved, adopted, and fixed by the City Council as the budget of the City for fiscal year 2026-2027, commencing July 1, 2026, in the amounts and for the funds, purposes, functions, department activities, and programs as therein set forth, including the Seven-Year Capital Improvement Program update per Orange County Transportation Authority Measure M2 eligibility requirement. The adopted budget, including any supplemental revisions and amendments, together with a copy of the appropriation ordinance, shall be placed in the official files of the City Clerk. Section 2. There are hereby appropriated to the several offices, agencies, and departments of the City, being the respective object and purposes specified in that certain document entitled "Fiscal Year 2026-27 City Budget", a copy of which is on file in the Office of the City Clerk, out of the various funds of the City for fiscal year 2026-2027, the several amounts stated as proposed expenditures from such funds, respectively, in those columns of the Budget that are headed "FY 26-27". Each aggregate of expenditures so specified in the Budget for the fiscal year for each program shall be deemed to be an appropriation for a single object and purpose within the meaning of Section 609 of the City Charter, except that as to any office, department, or agency of the City for which more than one program is designated in Fiscal Year 2026-2027 City Budget, the aggregate expenditure authorized for all programs in Fiscal Year 2026-2027 City Budget Ordinance No. NS-XXXX Page 1 of 3 City Council 23 — 12 6/2/2026 of each such office, department, or agency shall be deemed to be an appropriation for a single object and purpose within the meaning of Section 609 of the City Charter. Section 3. The appropriations hereby made shall constitute the maximum expenditures authorized for the several offices, agencies, and departments opposite which the amounts of such appropriations are shown in the Budget, and as set forth in Exhibit 1 attached hereto and incorporated herein by reference. Section 4. No warrant shall be issued or indebtedness incurred for any purpose that exceeds the unexpended balance of the appropriations established by this ordinance, unless such appropriation shall have been amended or supplemented by the City Council in the manner set forth in Section 609 of the City Charter. The City Manager is hereby authorized to make revisions between the items included within any such appropriation if, in his/her opinion, such revisions are necessary and proper. Section 5. In accordance with Governmental Accounting Standards Board Statement 54, the City Manager or his/her designee is hereby authorized, as of the date of this ordinance, to allocate assigned governmental funds' balances to specific programs and activities as deemed necessary and proper. Section 6. The Executive Director of Finance and Management Services is hereby authorized to transfer monies in accordance with the Inter-fund Transfers listed in the Budget, in such amounts and at such times during the fiscal year as he/she may determine necessary to the competent operation and control of City business, except that no such transfer shall be made in contravention of State law or City ordinance or exceed in total the amount stated herein or as amended by the City Council. Section 7. One certified copy of this appropriation ordinance, together with a certified copy of each amendment thereto, shall be transmitted by the City Clerk to the Executive Director of Finance and Management Services. Section 8. The City Council of the City of Santa Ana hereby adopts the updated Seven-Year Capital Improvement Program, as set forth in the 2026-2027 City Budget. Section 9. Upon and from the effective date of this ordinance, expenditures of monies appropriated hereby are authorized beginning July 1, 2026. Section 10. The City Clerk shall cause the title of this ordinance to be published as required by law. Section 11. All presently applicable documentation pertaining to the number, titles, qualifications, powers, duties, or compensation of officers or employees of the City, which has been previously approved by resolution or order of the City Council and which is currently on file with the Executive Director of Human Resources, is incorporated herein and is hereby approved. The City Manager is authorized to create, alter, or abolish any position of employment, or the number, title, qualifications, powers, duties, or Ordinance No. NS-XXXX Page 2 of 3 City Council 23 — 13 6/2/2026 compensation thereof, when such action is appropriate to promote the efficiency of the City administrative organization; provided, however, that no such action shall be effective unless and until approved by resolution or order of the City Council. ADOPTED this day of June, 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney ��ona�than �T. �rtinez� Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer Hall, City Clerk do hereby attest to and certify the attached Ordinance No. NS- to be the original ordinance adopted by the City Council of the City of Santa Ana on , 2026 and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date City Clerk City of Santa Ana Ordinance No. NS-XXXX Page 3 of 3 City Council 23 — 14 6/2/2026 GENERAL FUND EXPENDITURE BY FUND PROPOSED FY 26-27 CITY ATTORNEY 5,565,650 CITY CLERK 1,648,020 CITY COUNCIL LEGISLATIVE 1,058,730 CITY MANAGER 4,620,270 COMMUNITY DEVELOPMENT 3,692,030 FINANCE&MANAGEMENT SERVICES 13,903,610 FIRE&EMERGENCY MEDICAL SERVICES 62,589,400 GENERAL NON-DEPARTMENTAL 3,350,700 HUMAN RESOURCES 4,533,690 LIBRARY 7,894,510 MUSEUM CAPITAL AND MAINTENANCE FUND 1,827,000 PARKS, RECREATION &COMMUNITY SERVICES 13,947,230 PLANNING&BUILDING 17,735,910 POLICE 165,882,960 PUBLIC WORKS 58,474,530 PROJECT TRANSFERS 19,318,740 PENSION LIABILITY PAYDOWN 48,993,520 GENERAL FUND EXPENDITURE GRAND TOTAL 435,036,500 City Council 23 — 15 6/2/2026 CAPITAL PROJECT FUNDS FUND FUND DESCRIPTION DEPARTMENT PROPOSED FY 26-27 032 MEASURE M-STREET CONSTRUCTION Public Works 6,198,920 148 TRAFFIC SYSTEM MGMT GRANT Public Works 50,000 058 RESIDENTIAL STREET IMPROVEMENT Public Works 644,100 059 SELECT STREET CONSTRUCTION Public Works 12,553,420 147 STREET SAFETY PROGRAMS Public Works 651,200 312 RESIDENTIAL DEVELOP DISTRICT 2 Public Works 800,000 417 CDA INCLUSIONARY HOUSING FEE Community Development 2,261,100 418 CDA CAPITAL PROJECTS Community Development 8,900 607 HOUSING ASSET LMIHF Community Development 1,492,050 CAPITAL PROJECT FUNDS GRAND TOTAL 24,659,6 00 DEBT SERVICE FUNDS FUND FUND DESCRIPTION DEPARTMENT PROPOSED FY 26-27 404 COSA 2014 LEASE FINANCING Debt Service 735,030 406 2021 PENSION OBLIGATION FUNDS Debt Service 18,129,830 DEBT SERVICE FUNDS GRAND TOTAL 18,864,860 ENTERPRISE FUNDS FUND FUND DESCRIPTION Department PROPOSED FY 26-27 027 PARKING FUND Police 4,836,270 054 SANITARY SEWER CAPITAL Public Works 600,000 056 SANITARY SEWER SERVICE Public Works 10,199,130 057 FED CLEAN WATER PROTECTION ENT Public Works 3,847,810 060 WATER Public Works 74,559,160 067 REGIONAL TRANSP CENTER Public Works 1,781,230 068 SANITATION FUND Public Works 7,897,070 069 REFUSE COLLECTION SERVICE Public Works 26,751,910 112 GOLF COURSE Parks, Rec&Comm Svcs 3,913,500 ENTERPRISE FUNDS GRAND TOTALI 134,386,080 City Council 23 — 16 6/2/2026 OTHER RESTRICTED FUNDS FUND FUND DESCRIPTION DEPARTMENT PROPOSED FY 26-27 012 CANNABIS PUBLIC BENEFIT FUND City Attorney Enforcement Services City Attorney 298,700 Enforcement Services(FMSA) Finance&Mgmt Svcs 129,190 Library Youth Services Library 1,032,920 Youth Services(PRCSA) Parks, Rec&Comm Svcs 3,603,290 Enforcement Services(PBA) Planning&Building 1,448,040 Police Enforcement Services Police 2,220,160 016 GASP CERTIFICATION&TRAINING Planning&Building 85,000 020 OTS-TRAFFIC OFFENDER PROGRAM Police 18,300 021 CATV FUND City Manager 220,000 022 PRCSA FEES&DONATION Parks, Rec&Comm Svcs 40,450 024 POLICE ACTIVITIES&PROGRAMS Police 690,690 025 IDB&EZ VOUCHER MONITORING Community Development 3,750 051 CAPITAL OUTLAY FUND Parks, Rec&Comm Svcs 655,000 053 CITY SERVICES Agency Services Planning&Building 3,089,200 Police Services Police 10,000 110 STRONG MOTION INSTRUMENTATION Planning&Building 16,000 120 FIRE FACILITIES FUND Public Works 150,000 121 SPECIAL REPAIR/DEMOLITION Planning&Building 100,000 655 2018 SERIES TAX ALLOC BONDS Community Development 13,133,850 670 COSA RDA Community Development 72,340 671 COSA RDA OBLIGATION RETIREMENT Community Development 13,437,770 OTHER RESTRICTED FUNDS GRAND TOTALI 40,454,650 SPECIAL REVENUE FUNDS FUND EXPENDITURE BY FUND DEPARTMENT PROPOSED FY 26-27 023 INMATE WELFARE FUND Police 1,302,000 026 CRIMINAL ACTIVITIES FUND Police 10,000 029 SPECIAL GAS TAX Public Works 17,825,750 031 AIR QUALITY IMPR. (AB 2766) HR-Air Quality Improvement Human Resources 141,280 PBA-Air Quality Improvement Planning&Building 242,340 Fleet Services-Air Quality Improvement Public Works 33,400 074 CIVIC CENTER MAINTENANCE Public Works 3,590,000 111 OPIOID REMEDIATION City Manager 937,400 122 EMERGENCY AND HEALTH GRANTS Community Development 6,861,490 123 WORKFORCE INNOV AND OPP ACT Community Development 2,739,550 124 ORANGE COUNTY GRANTS Community Development 2,380 125 OES UASI Police 662,110 128 LAW ENFORCEMENT GRANTS Police 1,074,470 130 HOME PROGRAM FEDERAL GRANT Community Development 3,134,180 131 MISC GRANTS Community Development 134,590 133 HOUSING AUTHORITY-ISSUER FEE Community Development 841,500 135 COMMUNITY DEV BLOCK GRANT/ESG Community Development 5,170,300 City Council 23 — 17 6/2/2026 136 HOUSING AUTHORITY-VOUCHER HAP Community Development 65,001,000 137 HOUSING AUTHORITY-NED Community Development 2,800,000 138 HOUSING AUTHORITY-MS 5 Community Development 5,000,000 139 HOUSING AUTHORITY-NEW CONSTR Community Development 344,080 140 HOUSING AUTHORITY-VOUCHER ADM Community Development 6,418,980 143 CALHOME PROGRAM Community Development 181,240 144 PRISON TO EMPLOYMENT PROGRAM Community Development 60,660 145 RENTAL REHABILITATION GRANT Community Development 10,990 152 PUBLIC LIBRARY GRANT FUND Library 170 158 HOUSING&COMMUNITY DEV GRANTS Community Development 1,865,810 165 OFFICE OF SAFETY GRANT Police 234,000 166 US DOJ ASSET FORFEITURE FUND Police 585,000 167 US TREASURY ASSET FORFEITURE Police 100,000 169 RECREATION GRANTS FUND Parks, Rec&Comm Svcs 488,760 177 EMERGENCY RENTAL ASSISTANCE PG Community Development 6,280 179 ARPA EHV HAP Community Development 1,000,000 180 ARPA EHV ADMIN FEES Community Development 70,490 181 AMERICAN RESCUE PLAN ACT(ARPA) Finance&Mgmt Services 101,840 182 HOME-ARP PROGRAM FEDERAL GRANT Community Development 19,230 183 ARPA-CA FOR ALL YOUTH WDP Community Development 307,410 185 RENT STABILIZATION Community Development 3,356,120 186 HCV FSS Forfeitures Community Development 120,000 SPECIAL REVENUE FUNDS GRAND TOTAL 132,774,800 General Fund 435,036,500 Non-General Funds (Less Internal Service Funds) 351,140,080 Total Citywide FY26-27 Budget 786,176,580 City Council 23 — 18 6/2/2026 EXHIBIT 3 RESOLUTION NO. 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY'S CLASSIFICATION AND COMPENSATION PLAN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows: A. Section 1004 of the City Charter requires the City Manager to prepare, install, and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council. B. It is the City's practice to assign job titles that reflect the duties and responsibilities of classifications and are consistent with other classifications within the City's organizational structure, as well as comparable job titles in the labor market, while maintaining internal pay equity relationships and attracting and retaining qualified candidates. C. The City Council regularly amends the City's classification and compensation plan for all full-time and part-time classifications of employees and officers of the City. D. It is now desired to amend the City's classification and compensation plan as listed herein. Section 2. The Santa Ana City Council hereby amends the City's classification and compensation plan as follows: A. Create the following classification: UNIT TITLE STEPS MIN MAX SEIU FT Housing Specialist IV 7 8,033 10,775 B. Delete the following classifications: UNIT TITLE STEPS SAMA Strategic Communications Manager 17 10,929 16,223 (Excepted) (MM) SEIU FT Zoo Curator of Health 7 6,264 8,394 SEIU PT Right-of-Way Technician 5 17.91 21.77 Resolution 2026-XXX City Council 23 — 19 agt/ k C. Change the compensation of the following classifications: FROM TO UNIT TITLE STEPS MIN MAX MIN MAX SEASONAL Background Investigator 5 38.71 47.05 40.25 48.94 PT (Part-Time) SEASONAL Claims Adjuster (Part-Time) 6 40.22 51.33 43.92 56.05 PT SEASONAL Data Analyst (Part-Time) 6 41.22 52.62 45.01 57.46 PT SEASONAL Human Resources Administrative 6 26.93 34.39 29.40 37.55 PT Assistant (Part-Time) SEASONAL Human Resources Analyst 6 40.22 51.33 43.92 56.05 PT (Part-Time) SEASONAL Human Resources PT Communications Specialist 6 40.22 51.33 43.92 56.05 (Part-Time) SEASONAL Human Resources Specialist 6 26.93 34.39 29.40 37.55 PT (Part-Time) SEASONAL Human Resources Technician 6 32.91 42.02 35.94 45.89 PT (Part-Time) SEASONAL Organizational Development and 6 40.22 51.33 43.92 56.05 PT Training Analyst (Part-Time) SEASONAL Police Investigative Specialist 5 38.71 47.05 40.25 48.94 PT (Part-Time) SEASONAL Police Officer (Part-Time) 5 50.87 61.84 52.91 64.32 PT SEASONAL Police Services Dispatcher 5 39.66 48.21 41.25 50.14 PT (Part-Time) SEASONAL Risk Management Analyst 6 40.22 51.33 43.92 56.05 PT (Part-Time) SEASONAL Risk Management Specialist 6 26.93 34.39 29.40 37.55 PT (Part-Time) SEASONAL Risk Management Technician 6 32.91 42.02 35.94 45.89 PT (Part-Time) SEASONAL Senior Human Resources PT Communications Specialist 5 53.64 65.22 58.58 71.22 (Part-Time) SEASONAL Senior Organizational PT Development and Training 5 53.64 65.22 58.58 71.22 Analyst Part-Time SEIU FT Associate Planner 7 8,476 11,369 8,518 11,427 SEIU FT GIS Administrator 7 8,274 11,090 8,730 11,703 Resolution 2026-XXX City Council 23 - 20 agt k D. Change the title of the following classifications: FROM TO UNIT TITLE TITLE STEPS MIN MAX SEIU FT Mail Clerk/ Messenger Mail Coordinator 7 3,556 4,765 SEIU FT Senior Housing Housing Specialist III 7 6,873 9,212 Specialist E. Change the title of the following classifications and make them Terminal (T): FROM TO UNIT TITLE TITLE STEPS MIN MAX Housing Authority Housing Authority SEIU FT Operations Supervisor Operations Supervisor 7 8,033 10,775 T SEIU FT Right-of-Way Right-of-Way 7 4,695 6,295 Coordinator Coordinator (T) Section 3. Compensation rates listed herein are inclusive of applicable Memorandum of Understanding salary increase provisions. Section 4. The Santa Ana City Council hereby approves the updated Salary Schedules for the Santa Ana Management Association (SAMA), Seasonal Part-Time, Service Employees International Union Full-Time (SEIU FT), and Service Employees International Union Part-Time (SEIU PT) units, attached to this resolution as Exhibit A, reflecting classification and compensation amendments per this resolution and previously approved City Council resolutions and bargaining unit agreements, and grouped by employee unit, as recommended by CaIPERS, and in compliance with CalPERS California Code of Regulations section 570.5. Section 5. That except as amended by this resolution, all other provisions of the City's classification and compensation plan shall remain in full force and effect. Section 6. This resolution is effective July 12, 2026, which is the start date of the first full pay period of fiscal year 2026-2027. ADOPTED this 2nd day of June 2026. Valerie Amezcua Mayor Resolution 2026-XXX City Council 23 — 21 PagtMdk APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: / Jonathan T. M,.,.rinez Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026- to be the original resolution adopted by the City Council of the City of Santa Ana on June 2, 2026. Date: City Clerk City of Santa Ana Resolution 2026-XXX City Council 23 — 22 age k EXHIBIT A SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MONTHLY WAGE RATE SCHEDULE EFFECTIVE JULY 12, 2026 TO JULY 10, 2027 REVISED JUNE 2, 2026 ADMINISTRATIVE MANAGEMENT (AM) JOB TITLE JOB STEP STEP STEP STEP STEP CODE A B C D E Applications Systems Manager(AM) 02910 13,087 13,749 14,435 15,156 15,916 Assistant Public Works Maintenance Manager(AM) 01772 11,640 12,223 12,835 13,477 14,149 Budget and Research Manager(AM) 06400 12,464 13,087 13,749 14,435 15,156 Budget Supervisor(AM) 00493 11,305 11,868 12,464 13,087 13,749 CityAttorney's Office Executive Legal Assistant (Excepted) (AM) 07394 8,352 8,772 9,207 9,668 10,154 Code Enforcement Principal (AM) 02745 12,223 12,835 13,477 14,149 14,857 Enterprise Program Manager(AM) 01769 11,640 12,223 12,835 13,477 14,149 Facilities Maintenance Manager(AM) 04377 10,200 10,713 11,250 11,813 12,405 Fleet Services Manager(AM) 04785 10,200 10,713 11,250 11,813 12,405 Homeless Services Manager(AM) 03750 12,464 13,087 13,749 14,435 15,156 Information Technology Infrastructure Supervisor(AM) 01705 12,405 13,023 13,679 14,362 15,082 Payroll Manager(AM) 07405 11,640 12,223 12,835 13,477 14,149 Payroll Supervisor(AM) 07404 10,713 11,250 11,813 12,405 13,023 Permit Services Principal (AM) 02589 11,358 11,929 12,524 13,153 13,818 Principal Building Inspector(AM) 02371 11,358 11,929 12,524 13,153 13,818 Principal Community Planner(AM) 07609 12,223 12,835 13,477 14,149 14,857 Principal Human Resources Analyst(AM) 01519 10,923 11,467 12,042 12,644 13,279 Principal Management Analyst (AM) 00151 10,767 11,305 11,868 12,464 13,087 Principal Management Analyst (Excepted) (AM) 00149 10,767 11,305 11,868 12,464 13,087 Principal Planner(AM) 02471 12,223 12,835 13,477 14,149 14,857 Project Management Officer(AM) 06145 13,749 14,435 15,156 15,916 16,712 Public Affairs Information Officer(Excepted) (AM) 01800 11,250 11,813 12,405 13,023 13,679 Risk Management Supervisor(AM) 01751 10,200 10,713 11,250 11,813 12,405 Senior Budget Analyst (AM) 00494 9,436 9,909 10,402 10,923 11,467 Senior Executive Assistant to the City Manager (Excepted) (AM) 01071 8,352 8,772 9,207 9,668 10,154 Senior Financial Analyst(AM) 00482 9,909 10,402 10,923 11,467 12,042 Senior Human Resources Analyst(AM) 01541 10,154 10,661 11,194 11,754 12,344 Senior Human Resources Communications Specialist (AM) 08595 10,154 10,661 11,194 11,754 12,344 Senior Legal Management Analyst(Excepted) (AM) 02791 9,436 9,909 10,402 10,923 11,467 Senior Management Analyst(AM) 00152 9,436 9,909 10,402 10,923 11,467 Senior Management Analyst(Excepted) (AM) 00153 9,436 9,909 10,402 10,923 11,467 Senior Organizational Development and Training Analyst (AM) 00477 10,154 10,661 11,194 11,754 12,344 Senior Risk Management Analyst(AM) 01757 10,154 10,661 11,194 11,754 12,344 Zoo Animal Care Manager(AM) 05490 8,393 8,814 9,254 9,716 10,200 RACnh jtlnn n9R-XXX City Council 23 - 23 Pag6k2d(126 r� 0') M � M 0) Cl) N r� m O m N 00 M co M ti N co 00 00 N ti V f� CO 00 cc V V oc N N N N V oc N N m N V V O cc V V N N N r: r: Ln O O O O r Ln O r o0 O r: r: M m f` r O Q1 '^ r r r r r N r N r r r N r r r r r r r r N r C�''�•d( N r-- r V r� r— r- r- r— V r N O r� r� r� r� co f` N r h O LO V V V (.0 CO V V CO LO V V LO V V C.0 00 M O O O M cl O O r 00 >< N r r Ln r r r r rW 62 rN O Lrn rN O M O M c0 O m N O O 00 00 M CO CO O CO 00 00 O O V r O O CO 00 N Cl) M c0 LO co LO 00 m (o LO CO r LO Cl) Cl) O Cl) CM ODLO r Cl1 (o (C O Cl N M N M O M N O Cl cc M C m (O (C N cl m f� O M Ln 00 O W 4! 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r r r r r r r r r r r r r r r r r 00 M M M r M M M M N r N r (b M M M M r M M M r r U U) ' N Z no o cl (C m c i CQ (q (q (q o m o n o (MD ((C (C m co cc ((C (moo cl m O W (2 Lf2 M M N M M M M N N N N (2 V V M M N M V M N N Qtq W H N C r r r r r r r r r r r r r r r r r r r r r r r r Q I— w W C M V I- 1— N L— N N N N M N N N V N N N m Z Q Z C9 C CO M M CO M M M M r- O 1� O Cfl M M M M O M M O O N D (n M M N M M M M N N V V V M M N LO V M N N CW W ' r r r r r r r r r r r r r r r r r r r r r r X c 0 N D Z N 00 V V N V V V V N N N CO M V V N CO CM V N N W W Q r W Q C m o G rn r C C C rn � r � m rn rn rn rn o rn rn CD _ _ _ _ C7 J to V (D N_ N N_ N_ N_ N_ V M M N_ N_ (2 M N_ QJ ' W J M M V V r V V V V r r r r M M M V V r M M Vrl- r r N = W 0 M (D (D (O � (fl (fl (fl (D N N M t(C (VD (C CD 10 ( CD ' "t Q Z c M N r r r r r r M r M r M N ^ r N Q C W co M M M C\ M M M M M ci ON M ON CV9 M M M M cl M Cl M cV C\ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Q LL M V N N N N N N O O r r M M M N N V M N r r r r r r r r r r r r r r r r r r r r rLL r W L— CM N N M N N N N M M M M L� V V N N M M 'It N M M Z r M CO CO N CD CD CD CD CD N (fl N r M M (fl (D N M M CD N N Q M M O O M O O O O CD M (fl M M M M O (=) M M M O M M U) M M N O N O O O O M N N N N O M N O O r rrrrr r r r r r rrr M V CD � h co h h h r- O coM O coM (M � r- r- r- co V r- r- CMO CM9 M (fl � ti Cfl I, ti � V (fl V CD M (C (D I� r- Cfl Cfl CD � CD CD _ _ _ _ _ _ _ _ _ _ _ _ N M O O O O O N N N O M N O O W m O_ O CD L0 O (C) O Ln Ln O V ) O O M L O O O O O Lo� In M 1� CD co M � V 'U O O N co LC N M c0 L— O M O N V M M IO (o_ M V N V N V V M N O O LC) N N L- Ln O OO O O O O O O O CD O OO OO O O O O O O O O LL 0- ro i a @ g LU c S n@ `m a (DW @ Q c n _� c (D _ N a U) a Q 0) m O@ @ a� ai � cp op U Q °E n c C@ a)Y cn amo o i L 'rn m Co U)� U) U Uo nw U .o L)� 0 M adi --0 m D)' H� H� m c2 U) m = m N ro c N o -0 a) .m V '� p m c c Q o .� U d = m E .N m m d m d E ai a�i a�i m m is m N `m _0a�i n Q m Q Q n 3 (n cy lam,+ O LL 7 0 c " a) N @ @ CL @@ m Y c U 'U w cC O to N > U p@ 0 T- W LL � LL = = � C J O 2G d d d d d 0� E CO U) � F > N EXHIBIT A SANTA ANA MANAGEMENT ASSOCIATION (SAMA) MONTHLY WAGE RATE SCHEDULE EFFECTIVE JULY 11, 2027 REVISED JUNE 2, 2026 ADMINISTRATIVE MANAGEMENT(AM) JOB TITLE JOB STEP STEP STEP STEP STEP CODE A B C D E Applications Systems Manager(AM) 02910 13,480 14,161 14,868 15,611 16,393 Assistant Public Works Maintenance Manager(AM) 01772 11,989 12,590 13,220 13,881 14,573 Budget and Research Manager(AM) 06400 12,838 13,480 14,161 14,868 15,611 Budget Supervisor(AM) 00493 11,644 12,224 12,838 13,480 14,161 City Attorney's Office Executive Legal Assistant (Excepted) (AM) 07394 8,603 9,035 9,483 9,958 10,459 Code Enforcement Principal (AM) 02745 12,590 13,220 13,881 14,573 15,303 Enterprise Program Manager(AM) 01769 11,989 12,590 13,220 13,881 14,573 Facilities Maintenance Manager(AM) 04377 10,506 11,034 11,588 12,167 12,777 Fleet Services Manager(AM) 04785 10,506 11,034 11,588 12,167 12,777 Homeless Services Manager(AM) 03750 12,838 13,480 14,161 14,868 15,611 Information Technology Infrastructure Supervisor(AM) 01705 12,777 13,414 14,089 14,793 15,534 Payroll Manager(AM) 07405 11,989 12,590 13,220 13,881 14,573 Payroll Supervisor(AM) 07404 11,034 11,588 12,167 12,777 13,414 Permit Services Principal (AM) 02589 11,699 12,287 12,900 13,548 14,233 Principal Building Inspector(AM) 02371 11,699 12,287 12,900 13,548 14,233 Principal Community Planner(AM) 07609 12,590 13,220 13,881 14,573 15,303 Principal Human Resources Analyst(AM) 01519 11,251 11,811 12,403 13,023 13,677 Principal Management Analyst (AM) 00151 11,090 11,644 12,224 12,838 13,480 Principal Management Analyst (Excepted) (AM) 00149 11,090 11,644 12,224 12,838 13,480 Principal Planner(AM) 02471 12,590 13,220 13,881 14,573 15,303 Project Management Officer(AM) 06145 14,161 14,868 15,611 16,393 17,213 Public Affairs Information Officer(Excepted) (AM) 01800 11,588 12,167 12,777 13,414 14,089 Risk Management Supervisor(AM) 01751 10,506 11,034 11,588 12,167 12,777 Senior Budget Analyst (AM) 00494 9,719 10,206 10,714 11,251 11,811 Senior Executive Assistant to the City Manager (Excepted) (AM) 01071 8,603 9,035 9,483 9,958 10,459 Senior Financial Analyst(AM) 00482 10,206 10,714 11,251 11,811 12,403 Senior Human Resources Analyst(AM) 01541 10,459 10,981 11,530 12,107 12,714 Senior Human Resources Communications Specialist (AM) 08595 10,459 10,981 11,530 12,107 12,714 Senior Legal Management Analyst(Excepted) (AM) 02791 9,719 10,206 10,714 11,251 11,811 Senior Management Analyst(AM) 00152 9,719 10,206 10,714 11,251 11,811 Senior Management Analyst(Excepted) (AM) 00153 9,719 10,206 10,714 11,251 11,811 Senior Organizational Development and Training Analyst (AM) 00477 10,459 10,981 11,530 12,107 12,714 Senior Risk Management Analyst(AM) 01757 10,459 10,981 11,530 12,107 12,714 Zoo Animal Care Manager(AM) 05490 8,645 9,078 9,532 10,007 10,506 RaSnh jtinn 7n7F'i-XXX City Council 23 - 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L17 �_ co � m g � LO Ln m 00 't Lo co m 00 LO N_ N 00 N_ N_ N_ N_ N 00 00 LO LO N_ N 00 LO LO N 00 M m O O7 O d) m O O O O O O) d) M N N O N N N N O O O O M M M N N O M N O O r r r r r r r r r r r r r r r r r r r r r r r r W O_ O (D LO O LO O LO LO O V O O) LO O O O O O O LO m� In O r- I- LO (0 (0 0') 1- � O_ O N M (o Ln N M Co r- O O) N V (O M M V M M V LO LO r Cl) -Itt: O (O O 00 V Q N 4 N M N N O M O LO N N O N LO r I- LO U O O O O O O O O O O CD O O O O O O O O O O O O O N � LL QCh C _ @ L) m c co w ° ° c f0 `m o _� c c aci c °� _0 a)J U U m C 0- ° Q a) (ma C a) C C 3 'w `m Q m E u, ca) 0 _ o to m 00 cn ° n °� g ° o o ° v Y m °) O m a u - o o N > o- n c m 2 o c o 3- � C m m ° ami cm) c t s p Lmi c L co U ? co c �_ U co m ° n D o o ccu Lo m _ d d E E m a) a) 'co m `m O `m m c) m m m m Q Q `o o w m w o m c L, 'c m (n n ° (n n 3 U m LL m o c = = w E m E m m m C° Y Y c o cn cn > C C C C Y C m m� m m o m � c o o m m a a)m m `m m .S aa)) LO m aa))� m �� m o m 0 x W LL LL 2 2 - �c - J O a a a a` a OC OC cn (n [ N EXHIBIT A SEASONAL PART-TIME (SEASONAL PT) MONTHLY WAGE RATE SCHEDULE EFFECTIVE JULY 12, 2026 REVISED JUNE 2, 2026 JOB TITLE JOB STEP STEP STEP STEP STEP STEP CODE AA A B C D E Administrative Intern 08000 - 18.15 19.06 - - - Animal Control Officer 08995 - 23.96 25.16 26.42 27.75 29.13 Background Investigator(Part-Time) 09315 - 40.25 42.28 44.38 46.60 48.94 Budget Intern 09790 - 19.97 1 20.96 - I - - Claims Adjuster(Part-Time) 00125 43.92 46.14 48.42 50.85 53.39 56.05 Cold Case Investigator 09316 - 28.45 29.87 31.38 32.94 34.60 Correctional Services Officer 00360 - 20.01 21.01 22.06 23.19 24.32 Data Analyst (Part-Time) 00489 45.01 47.25 49.63 52.10 54.72 57.46 Engineering Intern 09130 - 19.97 20.96 - - - Fingerprint Examiner 07605 - 29.88 31.39 32.94 34.59 36.32 Forensic Ballistics Technician 08500 - 24.56 25.80 27.09 28.45 29.87 Human Resources Administrative Assistant (Part-Time) 08550 29.40 30.89 1 32.42 34.04 1 35.76 37.55 Human Resources Analyst (Part-Time) 08570 43.92 46.14 48.42 50.85 53.39 56.05 Human Resources Clerical Aide 07071 - 16.50 17.33 18.19 19.10 20.06 Human Resources Communications Specialist(Part-Time) 08575 43.92 46.14 48.42 50.85 53.39 56.05 Human Resources Specialist(Part-Time) 08580 29.40 30.89 32.42 34.04 35.76 37.55 Human Resources Technician (Part-Time) 08581 35.94 37.71 39.65 41.61 43.70 45.89 Jail Transportation Officer 09345 - 25.80 27.09 28.45 29.87 31.38 Law Clerk 08610 - 16.50 17.33 18.19 19.10 20.06 Management Intern 08080 - 21.96 23.06 - - - Organizational Development and Training Analyst (Part-Time) 08560 43.92 46.14 48.42 50.85 53.39 56.05 Personnel Board Secretary(Part-Time) 08851 29.00 30.45 1 31.97 33.57 35.25 37.01 Police Cadet 08130 - 16.50 17.33 18.19 19.10 20.06 Police Investigative Specialist (Part-Time) 00795 - 40.25 42.28 44.38 46.60 48.94 Police Officer(Part-Time) 03210 - 52.91 55.55 58.34 61.26 64.32 Police Reserve Level 1 08135 - 29.16 - - - - Police Reserve Level 2 08136 - 20.83 - - - - Police Reserve Level 3 08137 - 16.66 - - - - Police Services Dispatcher (Part-Time) 03690 - 41.25 43.32 45.48 47.75 50.14 Risk Management Analyst (Part-Time) 09969 43.92 46.14 48.42 50.85 53.39 56.05 Risk Management Specialist(Part-Time) 09972 29.40 30.89 32.42 34.04 35.76 37.55 Risk Management Technician (Part-Time) 09971 35.94 37.71 39.65 41.61 43.70 45.89 Senior Administrative Intern 08100 - 19.97 20.96 - - - Senior Human Resources Communications Specialist(Part-Time) 08582 - 58.58 61.51 64.58 67.81 71.22 Senior Organizational Development and Training Analyst(Part-Time) 08565 - 58.58 61.51 64.58 67.81 71.22 Student Intern 08600 - 16.50 17.33 - - - Ragnliitinn n9R-XXX City Council 23 - 29 Page®i2Q0Z6 00 ti rn T p 0) iQ to 00 LO r 0 m 00 V M r N co N '1: T 00 M r � r ap M O L? T � ti O � O � F- a. W LO Q = O N Z o to ~ U) = O N I� O U N O W N N O ti U) W r N Q `- H >- W m m O = H W " " W Q W G ( M a >- Wj Q = � LU rn M Z H W O L N Oz U) O Oo w E Cl) LU o CV N cq O nj W T N O � m 0 00 ' U o a� c W m J 2 — ~ U L) H N m O i O O a U L) c a ii EXHIBIT A SERVICE EMPLOYEES INTERNATIONAL UNION FULL-TIME (SEIU FT) MONTHLY WAGE RATE SCHEDULE EFFECTIVE JULY 12, 2026 REVISED JUNE 2, 2026 JOB TITLE JOB STEP STEP STEP STEP STEP STEP STEP CODE AAA AA A B C D E Accountant 1 01140 6,356 6,675 7,008 7,358 7,727 8,112 8,518 Accountant II 01150 7,323 7,689 8,072 8,476 8,900 9,345 9,812 Accounting Assistant 07010 4,954 5,203 5,465 5,738 6,024 6,324 6,642 Accounts Payable Supervisor 07009 8,434 8,858 9,300 9,766 10,253 10,775 11,314 Active Transportation Coordinator 01295 7,917 8,314 8,730 9,167 9,625 10,106 10,614 Arts and Culture Specialist 02845 6,356 6,675 7,008 7,358 7,727 8,112 8,518 Assistant Buyer 00270 5,492 5,766 6,053 6,356 6,675 7,008 7,358 Assistant Community Planner 07611 6,642 6,973 7,323 7,689 8,072 8,476 8,900 Assistant Engineer 01601 8,561 8,988 9,438 9,911 10,407 10,938 11,484 Assistant Fleet Services Technician 00530 4,857 5,100 5,358 5,627 5,908 6,203 6,513 Assistant Instrument Technician 04125 5,683 5,967 6,264 6,577 6,907 7,251 7,614 Assistant Librarian 05180 5,178 5,438 5,710 5,994 6,295 6,610 6,941 Assistant Park and Landscape Planner 00280 6,675 7,008 7,358 7,727 8,112 8,518 8,944 Assistant Plan Check Engineer 02271 8,561 8,988 9,438 9,911 10,407 10,938 11,484 Assistant Planner 1 00040 6,642 6,973 7,323 7,689 8,072 8,476 8,900 Assistant Planner 11 02440 7,323 7,689 8,072 8,476 8,900 9,345 9,812 Associate Community Planner 02455 8,476 8,900 9,345 9,812 10,305 10,829 11,369 Associate Engineer 02100 9,485 9,959 10,458 10,981 11,530 12,107 12,711 Associate Park and Landscape Planner 01040 8,518 8,944 9,392 9,863 10,355 10,883 11,427 Associate Plan Check Engineer 01410 9,485 9,959 10,458 10,981 11,530 12,107 12,711 Associate Planner 02450 8,518 8,944 9,392 9,863 10,355 10,883 11,427 Associate Traffic Operations Engineer 02155 9,532 10,010 10,509 11,034 11,586 12,167 12,774 Bibliographic Technician 05150 4,931 5,178 5,438 5,710 5,994 6,295 6,610 Building Inspector 02230 6,941 7,287 7,651 8,033 8,434 8,858 9,300 Building Maintenance Aide 04315 4,449 4,673 4,906 5,151 5,412 5,683 5,967 Building Maintenance Supervisor 04310 6,973 7,323 7,689 8,072 8,476 8,900 9,345 Building Maintenance Technician 04140 5,412 5,683 5,967 6,264 6,577 6,907 7,251 Business Tax Collector/ Inspector 01240 5,572 5,851 6,143 6,450 6,773 7,112 7,466 Buyer 01350 6,773 7,112 7,466 7,841 8,233 8,646 9,077 Central Services Supervisor 07030 5,599 5,879 6,173 6,482 6,806 7,145 7,502 Code Enforcement Associate 02780 5,412 5,683 5,967 6,264 6,577 6,907 7,251 Code Enforcement Officer 02740 6,707 7,042 7,394 7,765 8,153 8,561 8,988 Code Enforcement Supervisor 00070 7,539 7,917 8,314 8,730 9,167 9,625 10,106 Community Development Anal st 07585 7,145 7,502 7,879 8,274 8,688 9,122 9,579 Community Development Commission Secretary 07321 4,880 5,125 5,384 5,654 5,938 6,234 6,546 Community Liaison 05000 7,358 7,727 8,112 8,518 8,944 9,392 9,863 Community Planning Assistant 00055 6,024 6,324 6,642 6,973 7,323 7,689 8,072 Construction Inspector 02240 7,323 7,689 8,072 8,476 8,900 9,345 9,812 Corporate Yard Maintenance Attendant 04070 4,095 4,301 4,516 4,743 4,979 5,229 5,492 Correctional Records Specialist 07630 4,301 4,516 4,743 4,979 5,229 5,492 5,766 Correctional Records Supervisor 07629 5,967 6,264 6,577 6,907 7,251 7,614 7,994 Custodial Aide/Porter 04005 3,400 3,570 3,749 3,935 4,133 4,340 4,557 Custodian 04000 3,935 4,133 4,340 4,557 4,786 5,024 5,280 Custodian Supervisor 04090 5,178 5,438 5,710 5,994 6,295 6,610 6,941 Customer Service Representative 01220 5,151 5,412 5,683 5,967 6,264 6,577 6,907 Data Entry Office Assistant 04200 4,449 4,673 4,906 5,151 5,412 5,683 5,967 Deputy City Clerk 07050 5,465 5,738 6,024 6,324 6,642 6,973 7,323 Economic Development Specialist 1 00560 7,358 7,727 8,112 8,518 8,944 9,392 9,863 Economic Development Specialist 11 00550 8,476 8,900 9,345 9,812 10,305 10,829 11,369 Economic Development Specialist 111 00350 9,812 10,305 10,829 11,369 11,939 12,537 13,162 Engineering Aide 02030 5,307 5,572 5,851 6,143 6,450 6,773 7,112 Engineering Technician 02035 5,572 5,851 6,143 6,450 6,773 7,112 7,466 RaSnh jtinn 7n9F'i-XXX City Council 23 - 31 Page®/M(126 EXHIBIT A SERVICE EMPLOYEES INTERNATIONAL UNION FULL-TIME (SEIU FT) MONTHLY WAGE RATE SCHEDULE EFFECTIVE JULY 12, 2026 REVISED JUNE 2, 2026 JOB TITLE JOB STEP STEP STEP STEP STEP STEP STEP CODE AAA AA A B C D E Equipment Operator 00440 5,465 5,738 6,024 6,324 6,642 6,973 7,323 Equipment Operator-Water Services 04215 5,572 5,851 6,143 6,450 6,773 7,112 7,466 Facilities Supervisor 04370 6,973 7,323 7,689 8,072 8,476 8,900 9,345 Fleet Parts Specialist 00500 5,879 6,173 6,482 6,806 7,145 7,502 7,879 Fleet Services Supervisor 04770 7,466 7,841 8,233 8,646 9,077 9,532 10,010 Fleet Services Technician 1 04720 5,599 5,879 6,173 6,482 6,806 7,145 7,502 Fleet Services Technician 11 04730 6,173 6,482 6,806 7,145 7,502 7,879 8,274 Fleet Services Technician 111 00450 6,642 6,973 7,323 7,689 8,072 8,476 8,900 General Maintenance Assistant 00740 3,955 4,153 4,361 4,579 4,809 5,049 5,307 General Maintenance Leader 04190 5,994 6,295 6,610 6,941 7,287 7,651 8,033 General Maintenance Supervisor 01010 6,973 7,323 7,689 8,072 8,476 8,900 9,345 General Maintenance Worker 04180 5,412 5,683 5,967 6,264 6,577 6,907 7,251 GIS Administrator 02190 8,730 9,167 9,625 10,106 10,614 11,145 11,703 GIS Systems Analyst/Programmer 02192 7,576 7,955 8,354 8,772 9,212 9,672 10,157 GIS Technician 02193 5,879 6,173 6,482 6,806 7,145 7,502 7,879 Graphics Designer 1 01500 5,492 5,766 6,053 6,356 6,675 7,008 7,358 Graphics Designer 11 02400 6,053 6,356 6,675 7,008 7,358 7,727 8,112 Housing Authority Analyst 01885 7,251 7,614 7,994 8,394 8,815 9,256 9,720 Housing Authority Coordinator 07640 9,863 10,355 10,883 11,427 11,998 12,598 13,228 Housing Authority Operations Supervisor T 02720 8,033 8,434 8,858 9,300 9,766 10,253 10,775 Housing Programs Aide 07580 4,719 4,954 5,203 5,465 5,738 6,024 6,324 Housing Programs Analyst 01840 8,033 8,434 8,858 9,300 9,766 10,253 10,775 Housing Programs Coordinator 00520 9,863 10,355 10,883 11,427 11,998 12,598 13,228 Housing Specialist 1 01890 5,024 5,280 5,545 5,821 6,114 6,419 6,740 Housing Specialist 11 01900 5,572 5,851 6,143 6,450 6,773 7,112 7,466 Housing Specialist 111 01860 6,873 7,216 7,576 1 7,955 8,354 1 8,772 9,212 Housing Specialist IV 01865 8,033 8,434 8,858 9,300 9,766 10,253 10,775 Information Services Representative 02670 5,307 5,572 5,851 6,143 6,450 6,773 7,112 Information Technology Support Supervisor 06470 8,688 9,122 9,579 10,058 10,562 11,090 11,645 Information Technology Support Technician 1 00021 5,333 5,599 5,879 6,173 6,482 6,806 7,145 Information Technology Support Technician 11 00020 5,879 6,173 6,482 6,806 7,145 7,502 7,879 Instrument Technician 04130 6,203 6,513 6,840 7,180 7,539 7,917 8,314 Lead Accounting Assistant 07090 5,851 6,143 6,450 6,773 7,112 7,466 7,841 Lead Correctional Records Specialist 07628 5,280 5,545 5,821 6,114 6,419 6,740 7,077 Lead Police Records Specialist 07110 5,280 5,545 5,821 6,114 6,419 6,740 7,077 Librarian 05110 6,295 6,610 6,941 7,287 7,651 8,033 8,434 Library Services Assistant 05050 3,900 4,095 4,301 4,516 4,743 4,979 5,229 Library Technician 05076 4,695 4,931 5,178 5,438 5,710 5,994 6,295 Loan Specialist 07000 6,356 6,675 7,008 7,358 7,727 8,112 8,518 Mail Coordinator 07170 3,556 3,735 3,921 4,116 4,322 4,538 4,765 Maintenance Worker 1 04050 4,361 4,579 4,809 5,049 5,307 5,572 5,851 Maintenance Worker 11 04060 4,931 5,178 5,438 5,710 5,994 6,295 6,610 Meter Reader Collector 01210 4,931 5,178 5,438 5,710 5,994 6,295 6,610 Network Engineer 06450 9,579 10,058 10,562 11,090 11,645 12,226 12,838 Network Specialist/WAN Systems Administrator 06460 7,879 8,274 8,688 9,122 9,579 10,058 10,562 NPDES Manager 06440 8,944 9,392 9,863 10,355 10,883 11,427 11,998 Office Assistant 07180 3,935 4,133 4,340 4,557 4,786 5,024 5,280 Office Specialist 07190 3,486 3,660 3,842 4,035 4,237 4,449 4,673 Park Ranger 03610 5,994 6,295 6,610 6,941 7,287 7,651 8,033 Park Services Inspection Supervisor 04320 7,008 7,358 7,727 8,112 8,518 8,944 9,392 Park Services Inspector 1 04105 4,471 4,695 4,931 5,178 5,438 5,710 5,994 Park Services Inspector 11 04106 5,545 5,821 6,114 6,419 6,740 7,077 7,430 RaSnh jtinn 7n9F'i-XXX City Council 23 - 32 Page®k2d(126 EXHIBIT A SERVICE EMPLOYEES INTERNATIONAL UNION FULL-TIME (SEIU FT) MONTHLY WAGE RATE SCHEDULE EFFECTIVE JULY 12, 2026 REVISED JUNE 2, 2026 JOB TITLE JOB STEP STEP STEP STEP STEP STEP STEP CODE AAA AA A B C D E Parking Meter Operations Supervisor 02890 5,938 6,234 6,546 6,873 7,216 7,576 7,955 Parking Meter Technician 1 07160 4,538 4,765 5,005 5,256 5,519 5,794 6,084 Parking Meter Technician 11 00080 5,256 5,519 5,794 6,084 6,387 6,707 7,042 Permit Services Processor 07200 4,906 5,151 5,412 5,683 5,967 6,264 6,577 Permit Services Supervisor 02590 7,539 7,917 8,314 8,730 9,167 9,625 10,106 Permit Services Technician 02580 6,324 6,642 6,973 7,323 7,689 8,072 8,476 Planning Assistant 00050 6,024 6,324 6,642 6,973 7,323 7,689 8,072 Planning Commission Secretary 07320 5,492 5,766 6,053 6,356 6,675 7,008 7,358 Planning Technician 00641 5,203 5,465 5,738 6,024 6,324 6,642 6,973 Police Fiscal Services Supervisor 06295 6,873 7,216 7,576 7,955 8,354 8,772 9,212 Police Records Specialist 07220 4,301 4,516 4,743 4,979 5,229 5,492 5,766 Police Records Supervisor 07230 5,967 6,264 6,577 6,907 7,251 7,614 7,994 Police Systems Supervisor 06475 8,944 9,392 9,863 10,355 10,883 11,427 11,998 Principal Librarian 05115 7,042 7,394 7,765 8,153 8,561 8,988 9,438 Principal Programmer Anal st 02630 9,579 10,058 10,562 11,090 11,645 12,226 12,838 Programmer Anal st 01460 7,879 8,274 8,688 9,122 9,579 10,058 10,562 Property Control Specialist 07250 4,931 5,178 5,438 5,710 5,994 6,295 6,610 Public Works Contracts Administrator 01850 6,840 7,180 7,539 7,917 8,314 8,730 9,167 Public Works Crew Leader 04040 5,994 6,295 6,610 6,941 7,287 7,651 8,033 Public Works Dispatcher 04519 4,603 4,833 5,076 5,333 5,599 5,879 6,173 Public Works Projects Manager 06140 8,900 9,345 9,812 10,305 10,829 11,369 11,939 Public Works Projects Specialist 04340 7,394 7,765 8,153 8,561 8,988 9,438 9,911 Public Works Safety Assistant 05031 4,673 4,906 5,151 5,412 5,683 5,967 6,264 Public Works Safety Coordinator 05030 7,251 7,614 7,994 8,394 8,815 9,256 9,720 Purchasing Supervisor 01340 8,434 8,858 9,300 9,766 10,253 10,775 11,314 Receptionist 00060 4,216 4,427 4,648 4,880 5,125 5,384 5,654 Records Specialist 07430 4,809 5,049 5,307 5,572 5,851 6,143 6,450 Recreation and Community Services Supervisor 01940 8,072 8,476 8,900 9,345 9,812 10,305 10,829 Recreation Program Coordinator 05330 5,438 5,710 5,994 6,295 6,610 6,941 7,287 Recreation Specialist 05310 3,678 3,862 4,054 4,258 4,471 4,695 4,931 Repro graphic Equipment Operator 07260 4,095 4,301 4,516 4,743 4,979 5,229 5,492 Residential Construction Specialist 02710 6,642 6,973 7,323 7,689 8,072 8,476 8,900 Revenue Supervisor 01090 6,513 6,840 7,180 7,539 7,917 8,314 8,730 Right-of-Way Coordinator T 00118 4,695 4,931 5,178 5,438 5,710 5,994 6,295 Sanitation Inspector 1 02200 5,203 5,465 5,738 6,024 6,324 6,642 6,973 Sanitation Inspector 11 02210 6,356 6,675 7,008 7,358 7,727 8,112 8,518 Secretary 07270 4,906 5,151 5,412 5,683 5,967 6,264 6,577 Security Electronics Technician 01055 7,112 7,466 7,841 8,233 8,646 9,077 9,532 Senior Accountant 07490 7,994 8,394 8,815 9,256 9,720 10,205 10,722 Senior Accounting Assistant 07280 5,333 5,599 5,879 6,173 6,482 6,806 7,145 Senior Associate Engineer 02132 10,205 10,722 11,256 11,820 12,411 13,033 13,685 Senior Associate Plan Check Engineer 02280 10,205 10,722 11,256 11,820 12,411 13,033 13,685 Senior Building Inspector 06430 7,651 8,033 8,434 8,858 9,300 9,766 10,253 Senior Buyer 00275 7,394 7,765 8,153 8,561 8,988 9,438 9,911 Senior Civil Engineer 02131 11,427 11,998 12,598 13,228 13,889 14,586 15,314 Senior Community Development Analyst 07584 8,233 8,646 9,077 9,532 10,010 10,509 11,034 Senior Community Planner 07610 9,345 9,812 10,305 10,829 11,369 11,939 12,537 Senior Construction Inspector 02239 8,072 8,476 8,900 9,345 9,812 10,305 10,829 Senior Correctional Records Specialist 07650 4,906 5,151 5,412 5,683 5,967 6,264 6,577 Senior Deputy City Clerk 07290 6,419 6,740 7,077 7,430 7,803 8,193 8,604 Senior Engineer T 02111 11,427 11,998 12,598 13,228 13,889 14,586 15,314 Senior Fleet Services Supervisor 00840 8,233 8,646 9,077 9,532 10,010 10,509 11,034 RaSnliitinn 7n9F'i-XXX City Council 23 - 33 Page(V W0126 EXHIBIT A SERVICE EMPLOYEES INTERNATIONAL UNION FULL-TIME (SEIU FT) MONTHLY WAGE RATE SCHEDULE EFFECTIVE JULY 12, 2026 REVISED JUNE 2, 2026 JOB TITLE JOB STEP STEP STEP STEP STEP STEP STEP CODE AAA AA A B C D E Senior Librarian 05109 6,482 6,806 7,145 7,502 7,879 8,274 8,688 Senior Library Technician 05075 5,178 5,438 5,710 5,994 6,295 6,610 6,941 Senior Office Assistant 07330 4,449 4,673 4,906 5,151 5,412 5,683 5,967 Senior Office Specialist 07360 3,935 4,133 4,340 4,557 4,786 5,024 5,280 Senior Park Services Inspection Supervisor 06330 8,233 8,646 9,077 9,532 10,010 10,509 11,034 Senior Permit Services Technician 02581 6,773 7,112 7,466 7,841 8,233 8,646 9,077 Senior Plan Check Engineer 00330 11,427 11,998 12,598 13,228 13,889 14,586 15,314 Senior Planner 02470 9,625 10,106 10,614 11,145 11,703 12,288 12,902 Senior Police Records Specialist 07370 4,906 5,151 5,412 5,683 5,967 6,264 6,577 Senior Programmer Analyst 01470 8,688 9,122 9,579 10,058 10,562 11,090 11,645 Senior Residential Construction Specialist 02700 7,323 7,689 8,072 8,476 8,900 9,345 9,812 Senior Systems Administrator 00990 7,614 7,994 8,394 8,815 9,256 9,720 10,205 Senior Transportation Analyst 01290 11,427 11,998 12,598 13,228 13,889 14,586 15,314 Senior Water Services Supervisor 07776 8,274 8,688 9,122 9,579 10,058 10,562 11,090 Senior Water Systems Operator 06240 6,840 7,180 7,539 7,917 8,314 8,730 9,167 Site Director 05316 5,710 5,994 6,295 6,610 6,941 7,287 7,651 Site Teacher 05317 4,931 5,178 5,438 5,710 5,994 6,295 6,610 Solid Waste Enforcement Officer 02741 6,707 7,042 7,394 7,765 8,153 8,561 8,988 Stock Clerk 01310 4,809 5,049 5,307 5,572 5,851 6,143 6,450 Storekeeper 01320 5,710 5,994 6,295 6,610 6,941 7,287 7,651 Stores and City Yard Property Specialist 01315 5,710 5,994 6,295 6,610 6,941 7,287 7,651 Stormwater Coordinator 00115 7,727 8,112 8,518 8,944 9,392 9,863 10,355 Street Lighting Maintenance Worker 04280 5,879 6,173 6,482 6,806 7,145 7,502 7,879 Street Maintenance Supervisor 04360 7,008 7,358 7,727 8,112 8,518 8,944 9,392 Street Painter 04160 5,280 5,545 5,821 6,114 6,419 6,740 7,077 Su ervising Accountant 07500 8,900 9,345 9,812 10,305 10,829 11,369 11,939 Supervising Building Inspector 06431 8,434 8,858 9,300 9,766 10,253 10,775 11,314 Supervising Library Services Assistant 05055 4,557 4,786 5,024 5,280 5,545 5,821 6,114 Supervising Park Ranger 07470 6,773 7,112 7,466 7,841 8,233 8,646 9,077 Systems Administrator 00120 6,513 6,840 7,180 7,539 7,917 8,314 8,730 Systems Technician 01060 4,857 5,100 5,358 5,627 5,908 6,203 6,513 Tax Compliance Officer 01245 5,967 6,264 6,577 6,907 7,251 7,614 7,994 Teacher's Aide 05318 3,862 4,054 4,258 4,471 4,695 4,931 5,178 Telecommunications Coordinator 00710 7,955 8,354 8,772 9,212 9,672 10,157 10,668 Telecommunications Customer Service Representative 07140 5,178 5,438 5,710 5,994 6,295 6,610 6,941 Transportation Driver 01081 4,516 4,743 4,979 5,229 5,492 5,766 6,053 Treasury Services Specialist 01165 5,738 6,024 6,324 6,642 6,973 7,323 7,689 Treasury Services Supervisor 07020 6,450 6,773 7,112 7,466 7,841 8,233 8,646 Tree Maintenance Supervisor 04330 7,008 7,358 7,727 8,112 8,518 8,944 9,392 Tree Trimmer 04170 5,280 5,545 5,821 6,114 6,419 6,740 7,077 Utilities Billing/Systems Technician 01215 5,151 5,412 1 5,683 5,967 1 6,264 6,577 6,907 Utilities Customer Service Supervisor 01219 6,513 6,840 7,180 7,539 7,917 8,314 8,730 Video Technician 06320 6,546 6,873 7,216 7,576 7,955 8,354 8,772 Water Conservation Specialist 07740 6,482 6,806 7,145 7,502 7,879 8,274 8,688 Water Services Crew Leader 07750 6,173 6,482 6,806 7,145 7,502 7,879 8,274 Water Services Meter Repairer 1 07755 5,049 5,307 5,572 5,851 6,143 6,450 6,773 Water Services Meter Repairer 11 07756 5,545 5,821 6,114 6,419 6,740 7,077 7,430 Water Services Production Supervisor 07795 7,145 7,502 7,879 8,274 8,688 9,122 9,579 Water Services Quality Coordinator 07760 7,917 8,314 8,730 9,167 9,625 10,106 10,614 Water Services Quality Inspector 07765 6,482 6,806 7,145 7,502 7,879 8,274 8,688 Water Services Quality Supervisor 07770 7,287 7,651 8,033 8,434 8,858 9,300 9,766 Water Services Supervisor 07775 7,287 7,651 8,033 8,434 8,858 9,300 9,766 RaSnh jtinn 7n9F'i-XXX City Council 23 - 34 Page(UM026 EXHIBIT A SERVICE EMPLOYEES INTERNATIONAL UNION FULL-TIME (SEIU FT) MONTHLY WAGE RATE SCHEDULE EFFECTIVE JULY 12, 2026 REVISED JUNE 2, 2026 JOB TITLE JOB STEP STEP STEP STEP STEP STEP STEP CODE AAA AA A B C D E Water Services Utility Inspector 07780 6,482 6,806 7,145 7,502 7,879 8,274 8,688 Water Services Worker 1 07785 4,471 4,695 4,931 5,178 5,438 5,710 5,994 Water Services Worker 11 07790 5,049 5,307 5,572 5,851 6,143 6,450 6,773 Water Systems Electrician 04540 6,840 7,180 7,539 7,917 8,314 8,730 9,167 Water Systems Operator 1 00880 5,125 5,384 5,654 5,938 6,234 6,546 6,873 Water Systems Operator 11 00920 5,654 5,938 6,234 6,546 6,873 7,216 7,576 Water Systems Operator 111 04530 6,053 6,356 6,675 7,008 7,358 7,727 8,112 Web Systems Technician 01006 4,857 5,100 5,358 5,627 5,908 6,203 6,513 Website Entry Specialist 01005 4,258 4,471 4,695 4,931 5,178 5,438 5,710 Work Center Coordinator 02390 9,812 10,305 10,829 11,369 11,939 12,537 13,162 Workforce Specialist 1 08371 4,857 5,100 5,358 5,627 5,908 6,203 6,513 Workforce Specialist 11 08372 5,465 5,738 6,024 6,324 6,642 6,973 7,323 Workforce Specialist 111 08373 6,024 6,324 6,642 6,973 7,323 7,689 8,072 Workforce Specialist IV 08374 7,879 8,274 8,688 9,122 9,579 10,058 10,562 Youth Services Technician 05313 4,695 4,931 5,178 5,438 5,710 5,994 6,295 Zoo Curator 05430 6,356 6,675 7,008 7,358 7,727 8,112 8,518 Zoo Curator of Education 05450 6,482 6,806 7,145 7,502 7,879 8,274 8,688 Zoo Education Specialist 00930 5,100 5,358 5,627 5,908 6,203 6,513 6,840 Zoo Keeper 1 05420 4,301 4,516 4,743 4,979 5,229 5,492 5,766 Zoo Keeper 11 05410 4,979 5,229 5,492 5,766 6,053 6,356 6,675 Zoo Operations Coordinator 05485 5,599 5,879 6,173 6,482 6,806 7,145 7,502 Accountant 1 01140 6,356 6,675 7,008 7,358 7,727 8,112 8,518 Accountant 11 01150 7,323 7,689 8,072 8,476 8,900 9,345 9,812 Accounting Assistant 07010 4,954 5,203 5,465 5,738 6,024 6,324 6,642 The(T)designates a terminal classification.A position classification that has been designated as terminal by formal City Council action will be deleted from the City's Classification and Compensation Plan when vacated by its last remaining incumbent.No new appointments may be made to a classification that has been so assigned. RaSnh jtinn 7n9F'i-XXX City Council 23 - 35 Page(NEQ026 EXHIBIT A SERVICE EMPLOYEES INTERNATIONAL UNION PART-TIME (SEIU PT) HOURLY WAGE RATE SCHEDULE EFFECTIVE JULY 12, 2026 REVISED JUNE 2, 2026 JOB TITLE JOB CODE STEP A STEP B STEP C STEP D STEP E Account Clerk 1 09041 22.37 23.45 24.63 25.86 27.14 Account Clerk 11 09042 24.74 25.97 27.30 28.63 30.07 Administrative Aide 09770 28.36 29.78 31.25 32.83 34.46 Animal Keeper 09000 17.82 18.72 19.65 20.63 21.66 Building Maintenance Assistant 09215 24.37 25.59 26.86 28.23 29.60 Cashier 09040 17.32 18.18 19.09 20.04 21.04 Clerical Aide 09060 17.66 18.56 19.45 20.41 21.43 Combination Inspector 09800 34.64 36.34 38.20 40.10 42.12 Community Center Aide Part-Time 09100 23.15 24.31 25.53 26.81 28.15 Computer Technician 09690 22.54 23.66 24.85 26.11 27.43 Customer Service Clerk 09780 23.22 24.37 25.60 26.87 28.23 Data Entry Clerk 09120 19.26 20.23 21.27 22.31 23.44 Engineering Apprentice 09471 23.82 25.02 26.27 27.58 28.96 Equipment Service Attendant 09140 21.68 22.73 23.91 25.06 26.35 General Maintenance Assistant Part-Time 09300 18.82 19.78 20.78 21.82 22.92 Information Desk Clerk 09755 19.45 20.41 21.43 22.51 23.63 Janitor 09170 17.76 18.64 19.58 20.56 21.61 Library Associate 09271 21.75 22.85 23.98 25.18 26.45 Library Clerk 1 09200 18.12 19.00 19.96 20.99 22.01 Library Clerk 11 09210 20.07 21.06 22.09 23.22 24.37 Lifeguard Part-Time 05311 19.76 20.76 21.82 22.91 24.06 Maintenance Attendant Part-Time T 09230 17.21 18.07 18.66 19.60 20.58 Mobile Library Clerk 09280 22.07 23.22 24.34 25.59 26.86 Municipal Utility Reader/Collector 09775 22.22 23.33 24.48 25.72 27.01 Page 09290 17.21 18.07 18.66 19.60 20.58 Park Ranger Part-Time 03615 31.24 32.82 34.44 36.19 38.02 Parking Meter Technician I Part-Time 07161 28.61 30.05 31.54 33.12 34.77 Permit Parking Aide 09505 23.98 25.17 26.45 27.76 29.14 Permit Services Technician Part-Time 02579 39.85 41.86 43.95 46.13 48.45 Planning Technician Part-Time 09135 28.48 29.90 31.40 1 32.98 34.64 Police Records Clerk 09330 21.05 22.07 23.22 24.34 25.59 Police Supply Clerk 09340 21.12 22.18 23.29 24.46 25.69 Pool Manager Part-Time 05315 24.31 25.53 26.81 28.15 29.55 Program Leader I Part-Time 09360 17.28 18.14 19.04 20.00 21.00 Program Leader 11 Part-Time 09395 18.82 19.78 20.78 21.82 22.92 Purchasing Clerk 09720 22.27 23.38 24.59 25.79 27.07 Senior Clerical Aide 09070 19.45 20.41 21.43 22.51 23.63 Senior Library Associate 09270 23.09 24.24 25.42 26.73 28.05 Senior Lifeguard Part-Time 05314 22.05 23.15 24.31 25.53 26.81 Senior Maintenance Aide 09250 17.35 18.19 19.10 20.07 21.08 Senior Maintenance Worker 09260 21.08 22.13 23.24 24.40 25.63 Senior Office Assistant Part-Time 09090 23.16 24.32 25.54 26.82 28.16 Senior Program Leader Part-Time 08160 21.00 22.05 23.15 24.31 25.53 Senior Special Employment Counselor 08370 23.29 24.46 25.69 26.97 28.31 Stores Aide 09460 20.68 21.72 22.77 23.94 25.10 Substitute Teacher Part-Time 05319 31.09 32.63 34.27 35.99 37.78 Tutor 08420 17.91 18.81 19.75 20.73 21.77 Water Conservation Representative 09960 18.30 19.20 20.15 21.16 22.26 Zoo Registered Veterinary Technician Part-Time 05405 32.21 33.81 35.50 37.28 39.14 The(T)designates a terminal classification.A position classification that has been designated as terminal by formal Citv Council action will be deleted.from the City's Classification and Compensation Plan when vacated by its last remaining incumbent. No new appointments may be made to a classification that has been so assigned. RaSnh jtinn 2n7F'i-XXX City Council 23 - 36 Page(WiT126 EXHIBIT 4 RESOLUTION NO. 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A UNIFORM SCHEDULE OF MISCELLANEOUS FEES FOR FISCAL YEAR 2026-2027 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1 : The City Council hereby finds, determines, and declares as follows: A. Each year, for the convenience of the public, the City Council gathers in a single document a comprehensive listing of fees and service charges imposed by the City upon those persons seeking services of value from the City. B. This document is known as the "Miscellaneous Fee Schedule" for Fiscal Year 2026-2027 and is on file at the City Clerk's office, and incorporated by this reference. C. As part of approving the Miscellaneous Fee Schedule for Fiscal Year 2026- 2027, the various agencies of the City have analyzed the cost to administer the various programs, activities, and applications for which the City imposes fees or service charges. D. On an annual basis, fees and related services associated with the Miscellaneous Fee Resolution are reviewed and adjusted to reflect the City's costs in delivering the services. As of December 2025, the Consumer Price Index for All Urban Consumers (CPI-U) is 3.59% for the Los Angeles- Long Beach-Anaheim area. The City Council finds that the cost of providing the services set forth in the Miscellaneous Fee Schedule for FY 2025-2026 must increase by 4% for the FY 2026-2027 Miscellaneous Fee Schedule to reflect the compensation increase for City staff providing the services. E. In some circumstances, agencies have determined that a fee should be deleted; new charges should be added or modified; or existing charges raised. Such charges are listed in the "Deleted Miscellaneous Fees, `New Miscellaneous Fees' and `Modify Existing Fees', attached to the staff report submitted for this matter and made a part hereof by this reference. F. To provide a single, comprehensive document for Fiscal Year 2026-2027, the majority of fees that remain unchanged have simply been reprinted in the Miscellaneous Fee Schedule. The Council expressly states that it does not intend to repeal previously adopted fees and adopt new fees of exactly the same amount. It is simply repeating these fees so that the City Council 23 — 37 Resolution No. Pa Miscellaneous Fee Schedule can continue to be a comprehensive source of City fees and service charges. G. In each of these cases, the Council finds, determines, and declares that such new or increased charges, fees, or service charges do not exceed the City's estimated reasonable cost to provide the pertinent service, process the specified application, or administer the certain program for which the charge, fee, or service charge is imposed. H. Based on the testimony, reports, and other evidence submitted in this matter, the City Council makes the above-specified findings. Section 2: The Miscellaneous Fee Schedule for Fiscal Year 2026-2027 is hereby adopted. Each fee or service charge set forth shall be levied until further resolution of this Council. Section 3: To the extent that any fee or service charge established pursuant to City Resolution No. 2025-026 is inconsistent with the fees or service charges established pursuant to this Resolution, then said Resolution No. 2025-026 is hereby repealed. Section 4: If any charge, fee, service charge, section, subsection, sentence, clause, phrase, or word of this Resolution is, for any reason, held invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have passed and adopted this Resolution and each and every provision hereof, irrespective of the fact that one or more provisions may be declared invalid. Section 5: This Resolution shall be operative from and after July 1, 2026. [Signatures on the following page] City Council 23 — 38 Resolution No. Pa ADOPTED this 2nd day of June, 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: onathan T. Marti ez Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers City Council 23 — 39 Resolution No. Pa CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER L. 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O n N 1p N v O C < O o G < v 0 g v a o a ti c r n a z > n a z m o Q L U O m y O Q Q Q Q z y+ O a U U o o m o m am m m 11 11 Q / Z C) 2 ) §o z / CN � Q k , , � ID \ ) \ \ ) ) } } } ) \ 2 k a § § 2 >� 0 3 LU z L E D N > r4 § § 2 S u 06 N LA 0Lu / 7 I ccu cq q u LA LU LL w � « a m \ \ \ 2L: { U 0 ) \ \ } \ $ 3 § 3 2 \ \ \ / / ƒ \ \ 3 3 } � � _ § - U § ] \ \ ƒ \ } \ } ) } \ q § § ! ! ! D } } z z ) CN � Q b % / \ § ` CL § @ z < \ q « § Lu k \ } \ > o `LU L 3 LU z L E D N > r4 § � § E S k u 06 N � \ \ 0 / LO 2 o o Lu I ccu cq q LU� LL \\ .\\ � z(� \ \ « � - tf ( - / \ / } ) lo w o 2 co = - - - o § z � \ \ { \: 000 \ { ) \ § u \ \ j j j ' - - - ^ E ( _ � _ § U § E § § § § § § § § E zw N W �y O a N w U o � v o 0 0 0 o v o 0 0 0 o m 0 0 0 0 0 0 0 0 0 0 au o 0 0 0 o as o 0 0 0 o m o 0 0 0 o m o 0 0 0 0 of `m ry ry v �o vi �'o N N v o vi o r+i ni 6 c.i n a ri ri of o0 w 0o m io v a in co w w m N o w W V N N C a m V N N 4 Vl U m m V lD W U N N V n to LL O O O N N N O O N Z Z Z Z a O w = N v o 0 0 0 o v o 0 0 0 0 m o 0 0 0 0 0 0 0 0 0 uo 0 0 0 0 o ca o 0 0 0 o w o 0 0 0 o m o 0 0 0 0 w f6 n n o n a iO n n o a o o I c V) O W V N N C C V1 V N N M V) U m m CO U N N m V 1p HLL O O O . . N O a 1D z z z z O N Q y U Z LU awwwwww wwwwww wwwwww wwwwww W J U_ D > 0 cc W N U � N W LU Z LL —_ D N > N g N O LO OLu H 06 N LA Z Q co O Lu Q � I cc u M v N N W LL no uo m an d o o z o 0 o z `o o o z o o o z o z o v v z o v v z o v v Z 'o v c t ti v v O w2 v v w w v v v w oo w o v v w w o w a a' . Y > > 0 0 > Y v v ry o o D Y w w v o 0 � v O OW a C o 0 0 0 0 0 o o 0 o o o O o o o o o O U o o o o o o O u m_ v, a Z y+ 0 U o o Q m m Q ) § q } § � (N � Q „ § ( � � „ : cD & § § @ zo z \ \ \ ` � e1 k B q , ) « § Lu � { III u § >� 0 3 LU z L E D N > / LO S u \ 06 N L { I � \ cq _ q ck LU LL f f r} j 2]\ { { \ � \� \\ \� \o \ \\ - - - - - - ` { \\ \ \\ \ \ \\ §\ a - - - - � 2 § zz : u =w =w zz _ { EEEE J k - o § 7\ \ \ \ ) \ ) : : : _ _ = ul k � � _ § lo U § / / \ Q ) § q } § � (N � Q k 'D E mN \ ( k § 2 � { k LU « \ \ \ \ \ \ Ln Lu � u_ § >� 0 3 LU z L E D N > r4 § § / u u 06 N LA 0 / 9 I Lu ccu cq q u LA LU LL w � « a \ / \ _ \\ ( ` - - r _ ) z \ } \_ � � � _ § U § / E co 4 N I , co V LO LO M N y c w 0 0 U w 0 v a m U z co O Q = C14 W l7 N 0 O O p p O O O oq O O O O O O O O a O V V I nl 0 W o Q W O a N O �c OC N a r LL O Z 2 w w w w w N N N N U U U U . . O O O O O O O O O O O p p O O O 00 O O O O O O ii O O O V V O V m a O O O N N n V O V n V N M.LU 0 W O tp 1 Q t0 W LL Q Q z O a ry D o Ln 0 N Z W a LL W = Q W W Z LL X NZ F10 O O Z N p = w CC N U u u OAS N w O � N Z O Z w Z Q J J a ch N LL �o a � O - O — m 1O E 0 0 O 3� � o« ° E Em E - E z W o s E E V 0 uw o 3 +' e z u u E ° o E o o u up up ALA - N Q Q U d Q Q U U H v H Q I U lu U ju ju z Z U a z co O Q = C14 W l7 N 0 O O O O O O . . O . . . . O O O O O O O O O O O O O O O O O O O O O I� r O o0 V1 O h N C W N tD W Q W W W � LL O d N Ow OC N a r LL O O O O O O . . O . . . . O O O O O O O O O O O O O O O O O O O O O LU LLJ N N M N tp V W LL a tD N 0 0 N Z W a LL W = Q W W Z LL X N Z F w kD N N Z T Z w TO Z a M N LL o = - x � Q z °Y' 0 0 0 E en E W QLLJ LL w � E tn � 2 C yn E E m m a — 3 3 3 3 Q — E - 0 Z ¢ E o o a U Q E o o O W — _ U o ¢ O U ¢ - cLA ° E 3 C C7 > > > > > > > > > o 2 Z F U a z co O Q = C14 W l7 N Q O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O W �+1 tp O a a tD O o0 O V1 O V V Obi tD I� a r Q W n to Q W VI LL O O a N O to OC N a r LL F N N N N N N N N N N N N N N N N LL LL LL O O . . O O O O O O O O O O O O O O O O O O O O O O O O N O O V O LU w w V o N N ry `D m m w n Q W r N r Q O O a ry D o Ln 0 N Z W a LL W = Q W W Z LL X N Z J Z 00N = LL LL LL CQ �C U OAS N uw O " kD N Z O Z w V- Z a M N LL E 0 a v 0 0 3 0 3 a z = z Y 3 z 0 i Vl W V = a v 3 3 v w « tn Q Q ¢ D 2 2 N U Z Z7, E ¢ 3 o O Q - J '6 Q O N Q a Q N > U O F Z O o a o o a o 0 0 U a z � q K C) § 2 C14 u (N o Q ui C � - ) k k CL c § � 22, , , - = _ _ _ � ° § � k Ln \ LLU LU _ aLU o Z 2 % _1. _ _ _ _ @ m G u = - - , , , : ® LLI o " kD m or)§ § CD I - � q 04 LL \ \ ® ! - ` !\ # E \ 7 k �- i _ w ) LLJ o o o § ( ( / � & _ § « 2 2 2 2 2 2 2 G z � ! q K C) 72 ` C14 u } (N o Q oo � § , , , , , - /wl S [ ) [ \ c - )\ E � § : \\ LU � � � b � � / s \\ u _ a LU o Z 2 % - _ _ = 2 m G u - ® o LLI m CD LLI I q C14 LL { \ ( \ */ f of 5 [ § Q olo LLJ wl j \ \ } } \ \ \ \ \ ) ) - ( 7 { ~ � � / \ - j \ \ \ � & _ fU « ) ) ) ) ) ) ) ) \ \ & & ) z � q K C) § 2 C14 u (N o Q � LU \ § Ett § ) [ s = 2 / B § - - - \ z } g \ g \ g \ g \ g \ g \ -i e � CL L LLU LU _ aLU N Z e w ` 2 � � \ ® o § kD m m § § CD I � � or) LA LL } «_ { ; t 10 - - { ± 2 _ - - _ _ ` ` / \ \ \ \ o : - - 0 \ E ° \ \ \ \ 1. - - - _ LLJ LA \ \ \ \ \ \ \ \ \ \ \ ) ) \\ / § : � & _ fU « 3 3 & & ) ) ) ) ) ) ) ) ) ) ) ) z � ! q K % C) § 2 ) \ C14 u § § (N o Q � § k \ cc � § - = � § -i e b ~ Ln � � uLU LU _ aLU Z a 2 % @ m G u ® o LLI kD m U § § D I \ \ LL 13 2 \ ) } r \ \ \ \ k { § - { { 2 - 2 - { k : )_ ( \«© \ \ «© \ o 2 ; 3 - - / o , 2 - , \ � - - � ] - : ! { ( \ \ \ \ � \ \ ( ( � � § 5 § § § § « 2 2 2 2 2 2 2 2 2 2 z � q D ) § } } } } C14 u (N o Q � LU \ § E [ e - - 7E = B § L e � � LLU LU _ aLU Z e - - 7E 2 % _ = co m G u = _ ® o " kD m § § CD I � � or) LA \ \ [ { � } LL : / {/ j - _ y \ \ y\\ - �\ \\ _ \ \ \ < \ \ \ » { � \ ` ) \ \ \ < \ LLJ \ \ \ . ) { E § { § { � » \ \ \ e � fU « ) ) ) \ } ) ) ) ) & ) ) 2 } ) ) ) co N O N N i� t\ v co O O �I M N a s Y 0 U 0 0 a� U co 4 N I , co LO co V . _ V0 M N y c w 0 0 U w 0 v a m U W w N F- z N a = N W (J Qo m y m y o v 6 v H m m ti o Q W W LL. L L L L N LL O ^ c c c O � N a U- LL D� C Ol UJ N N Ol Ol Ol W L L L L W U- a N .� Ew E .� E .� E v v m y m y v v Q } LL W J V 0 ~ Z W j C� o- C� o- o- W = Q W (' W Z LL X N Z 5 N cD CO lD U co O W N H ZQ CD Z W N U L C L U U l.) C C p R LL d d L R = L d a a i i a a N N C C C C C C N E E E E E E E E 0 0 > > > > > > o a a o 0 0 0 0 o a E E E E E E LV W = = N 0 \ N p d 0 LV o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Z o 0 0 0 0 0 0 0 CDO J O L LU U d cN_ C z Z O N M C N M O N M N M O !, (,) lD lD lD tD lD lD tD lD lD lD lD tD lD lD tD lD lD Q VM1 V1 V1 VI V1 VM1 VMI N VM1 V1 V1 VI V1 VM1 VMI VM1 VM1 W w N F- z N a = N W (J Qo 00 v1 3 3 O 3 ci W 0 W N LL N N O ^ c c c c O- f V avi v v v v v avi aEi O W N a LL LL LyJ O 6 6 6 6 O 6 6 6 6 O W L L L L W LL F- l0 d ryv Ev Ev Ev E O v v v v v v v v in Ln Q } LL W J V 0 ~ Z W j E- C� C� o W = Q W (' W Z LL X N Z 5 N cD CO lD U co O W N H ZLU Q �_ Z J a u N s N n Y U U LL - L v Ud C R R p C R � a a A in C C C C C C C C N N N E E E E E E E E O O O O O O O O E E E Q Q Q Q Q E E E E E E E E `o `o `O v v v v v W c = E LL L L L L L (n 3 3 3 .L .• of stw LV o 0 0 0 0 0 0 0 Z o o O o 0 0 0 o O J � W LU J p L) d F Z O O O O O O O lJ (,) lD lD tD lD lD tD lD lfl lD lD tD lD lD tD lD lD Q V1 V1 VI V1 VM1 VMI VM1 VM1 V1 V1 VI V1 VM1 VMI VM1 VM1 W w N F- z N a = N W U Qo Ln N J J N N 3 3 3 ry W 0 W N LL N N O ^ c c c c d N avi v v v v v avi aEi O W N a LL LL N v v o m v v m LyJ O 6 6 6 6 O O 6 6 6 6 W L L L L W LL F- �O d ryv Ev Ev Ev E O v v v v v v v v in Ln Q } LL W J � V 0 ~ Y Y Y Z W j E- C� C� = v yLI V E Q W a (' W Z LL X N Z N co CO lD U co C W N (A Z Q �_ Z >- J a u co a N C L LL = = u R R O C R d = R N d U U U a a = in w w n n w w d 4 4� 3 C C C Ol OJ OJ OJ v v v E E E E 3 > > > o 0 0 0 o O o n a a a v E LVLU v v v v LL L L L L O 3 3 3 3 3 3 3 LV o 0 0 0 0 0 0 E Z o 0 0 C C C o L O J O O O O O O O = W LU J p U d F Z N m C N M O N m a N M O !, �..� O O O O O O CDO O O O O O O O O lJ (,) lD lD tD lD lD tD lD lfl lD lD tD lD lD tD lD lD Q V1 V1 VI V1 VM1 VMI VM1 VM1 V1 V1 VI V1 VM1 VMI VM1 VM1 W w N F- z N a = N W U Qo ra v m w io v m v H m c c li a r c 3 c a 0 W W W L L L L N LL N N N O ^ c c c c O_ f V avi v v v avi v v v O W N a LL LL N Ol N N 10 .0 m c 3 c 3 O m n n c c m W o -o -o -o -o rvi ti o W L L L L W LL F- d ryv Ev Ev Ev E O v v v v v v v v in Ln Q } LL W J � � V 0 F- Z W j v W = E E Vr V N N Q W a a (' W Z LL X N Z 5 N cD CO lD U co O W N CA ZLU Q �_ Z J J U N a L C Q v d N . v L v � ? = = V c 2 a a i E E E o 0 0 O O O N W v .v v _ _ _ _ E W LL .2 .2 ff T v O (n v v v o N � N K K 0 a a a cn a v W y w c v w w w E o o 0 0 0 Z O Q OD b9 Oq V1 V1 V1 1 p_ V J 2 2 2 N N N Q W J O LU U d C N N N N M M M M F Z �..) O O O O O O O O O O O O O O O O lJ (,) lD lD tD lD lD tD lD lfl lD lD tD lD lD tD lD lD Q V1 V1 VI V1 VM1 VMI VM1 VM1 V1 V1 VI V1 VM1 VMI VM1 VM1 W w N F- z N a = N W (J Qo H m c c 3 3 c W 0 W N LL N N O ^ c c c c d N avi E v E v E avi E O W N a LL LL LyJ O 6 6 6 6 O 6 6 6 6 O W L L L L W LL F- l0 d ryv Ev Ev Ev E O v v v v v v v v in Ln Q } LL W o 6- V 0 F- o n n Zti ti LLIZ LU= E E E Q N a a a W (' W Z LL X N Z J N O o CO lD U co O W N H ZLU Q �_ Z a U N L 3 v v V v Q L L V N V Q C > d O O d d O ca cac i C G n N w w d v c c c c O LU c 3 u W O 0 0 0 LL O O O N N N N O O O O K LU Z N N N Nu p J Q Q QLU 2 2 2 2 W J p L) d N � c lQ C M M M M M M � � F Z O O O O O O O O O lJ (,) lD lD tD lD tD tD lD lfl lD lD tD lD lD tD lD lD Q V1 V1 VI V1 VMI VMI VM1 VM1 V1 V1 VI V1 VM1 VMI VM1 VM1 W w N F- z N a = N W U Qo ra v io v io v m v lf1 J 3 N 3 0 W W W L L L L N LL N N O ^ c c c d N avi aEi v v avi aEi avi aEi O W N a LL LL N Ol .ti r N 1� .0 N Ol ci W W > L L L L LL, LL F- Ln a ry v E v E v E v E Q } LL W J V 0 ~ Z W j C� o- W = Q W (' W Z LL X N Z O CO lD U co O W kD N LO ZLU Q �_ Z J Q a Y v Y N a - v u L V C a Y V LL C — — V d � � N l7 l7 0 0 0 0 O O O O 0O N N O O O — > > — — — z a• a• a• O O ++ V V - - - ti O v v O O O O O O O O O O O O O O W u u W LL O O O O O O O O O v v C C C C C C C C d W K CC O O O O O O O O Z h h C J Q Q Q Q Q Q Q Q W J p LU L) d (n S lQ H Z N m a o N m a o N m a N M o V U o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q �n �n �n �n vmi �n �n �n �n vmi �n �n �n �n vmi vmi vmi vmi W w N F- Z N a = N W U Qo Ln v O v v m v v W 0 W N LL N N N d N avi aEi v v v v avi aEi v v W N a LL LL VfLLI m 3 o m c 3 3 c W L t t L L LL, LL F- Ln d N v E v E v E v E v E Q } LL W J V 0 ~ Z W j C� 61 61 o W = Q W (' W Z LL X N Z � N 0 � CO lD U co O W kD N H ZLU Q Z J u a u u N of v- v LL a ` u C - a � in in w w L � CJ w O O O O n N O O O O O O O —_ —_ C C C C N N N N OJ OJ CC CC K K � � O O O O O O O O O O W M M M M W LL O O O O O O O O O O V) n n n n n n d0 d0 d0 a0 N O O O O O 0 tlD hp hp bD C O C C = c c C C C C C W O O O O O O E E E E Z EEE E p Q Q Q Q Q Q to v3i v3i w LU J p U d C N M V V1 �O I� W Ql O c-I C �n �n v1 v1 v1 v1 �n �n iD �o F Z u O O O O O O O O O O O O O O O O O 0 0 0 v (,) lD lD tD lD lD lD lfl tD lD lD tD lD lD lD lD tD lD lD tD lD Q V1 V1 VI V1 VM1 V1 V1 VI V1 VM1 Vm1 VM1 VM1 V1 V1 VI V1 VM1 Vm1 VM1 W w N F- z N a = N W u Cfl m W C m t0 N m O W O O O O O O L L O N LL N C N N O- N v v avi v O W N a LL LL V) W W > L > L LL, LL o u o u F- l0 c c d N v E v E O LAv v v v Q } LL W J V 0 ~ W = Q W (' W Z LL X N Z � N 0 � CO lD U co O W N H ZLU Q �_ Z J J U N a D LL v v L L V U C Q C Q m L L U — V c n v d V d in in a C W LL N O O h C 0 W 0 0 0 v v c �_ o 0 0 o C Z m ro a a a v co O LU J p U d C N M V V1 'O F '2 Ql O C iD iD iD iD �o �o iD iD I� F Z O O O O O O O O O O O O O U (,) lD lD lD lD lD lfl lD tD lD lD tD lD lD Q VM1 V1 VM1 V1 VM1 V1 V1 VI V1 VM1 VMI VM1 VM1 W w N F- z N a = N W u Cfl .ti N N N N v1 r6 N r6 N H N c c M c c N W 0 W O '� L '> O O '] L N LL N N O ^ c c c c d N avi aEi v v v v avi aEi O � N a LL LL {A W W L L L L W LL F- l0 d Nv Ev Ev Ev E O v v v v v v v v Q } LL W J V 0 ~ Z W j C� C� C� lw� W = Q W (' W Z LL X N Z � N 0 � CO W U co N W co N H Z Q LU Jco J U N a D LL Y N N L L U V c a v c C L d V d Y a Wa a N � w c 0 0 0 0 0 0 0 0 W O O O - N N N O 0 Z CO W 00 N N N O LU J p U d C n n n n n n n n F Z N M C N M O N M a N M O !, �..� O O O O O O CDO O O O O O O O O lJ (,) lD lD tD lD lD tD lD lfl lD lD tD lD lD tD lD lD Q V1 V1 VI V1 VM1 VMI VM1 VM1 V1 V1 VI V1 VM1 VMI VM1 VM1 W w N F- z N a = N W u Cfl ra v m w io v m v H ti ti N a m p 0 W W W N LL O ^ c c E c d N avi v v v avi v avi v O � N a LL LL Wo v v m o v v oNo W LL F- l0 d N v E v E v E v E O v v v v v v v v Q } LL W J V - Z W � � - - - x° W V Q W (' W Z LL X N Z N 0 CO W U co O W N H ZLU Q Z J J U N a D v LL L V C (II v � L _ O U N V V Y � v in in w w a � N L O O s s s Y « V O O i ' � � O O rho rho coo coo W i C O O O O LL 3 3 w 0 0 0 W E E E E E 0 Z N N N E E E E E O JH H H K C U U U U U w J p LU L) d C Ql O ' N M Vl iD ` 00W C I� W W W W W W W W F Z N m C N M O O N m ' N m O !, (,) lD lD tD lD lD tD lD lfl lD lD lD lD tD lD lD tD lD lD Q V1 V1 VI V1 Vm1 Vm1 Vm1 VM1 V1 Vm1 V1 V1 VI V1 Vm1 Vm1 Vm1 Vm1 W w N F- z N a = N W U O H O O O 0 W W W N LL N =p N =p N N N N N N N =p N =p N O ^ C C C C a N v v v v v v v v � N a U- U- V) rn W Q W W LLLo a N w E w E w E w E O w w w w w w w w Q Ln y LL W J V 0 > T ?LU ? Z 3 3 3 3 3 3 Z = x x x x x x x W V Q W (' W Z LL X N Z J N 0 CO lD U co O W N C7 N O Z QLU N Z J J U N a LL v v LU S L V V - d u u in w w O O Y Y a 0 o a a W ago i i R 22 o LL w w N Z E E E E E E E E E p 0 0 0 v v o o w w w w U J V V V K C V VLU w J p U d N_ C Ql O c-1 N M � V1 iD I� O] Ol C W m m rn m m m m m m m F Z 0 N M C N M O O u O cc O O SO O O O O O O O cc O 0 0 0 lJ (,) lD lD tD lD tD lD lfl lD lD lD lD lD lD tD lD lD tD lD Q V1 V1 VI V1 VM1 VMI VM1 VM1 V1 VM1 V1 VM1 V1 V1 VI V1 VM1 VMI VM1 W w N F- z N a = N W u Cfl v (/) r � O cq W W W W O Q LW N LL 0 N N N O N C v O �o - W N a LL LL V) n n rn � uj W L N N W LL =o u H lO E d N v E O Av v in N ay LL W r J N V Q w w w Z W j C� lw� Q yJ = a a a a Q W (' W Z LL X N Z N 0 CO lD U co N W (^ N H V T Z Q N Z W T Z Y I v Q J L M a V v N C L LL C p O U C L C � — U v a '^ 2 2 � ao no u a in in W O_ O. C C C E E E N N N 3 O O O > U U 3 N pY rc rc rc � U W a a = m yU .v .v .v LL to to to O A A y N N 0 0 0 0 ° W I E E c a a a vvi a a a a w LU J p L) d O N M V1 iD I� W Ql (Q o 6 0 0 H Z O N M O O O (,) lD lD lD tD lD lD lfl lD lD lD lD tD lD tD tD lD tD lD Q VM1 V1 VM1 Vm1 VM1 VM1 VM1 V1 VM1 V1 V1 VI V1 VI Vm1 VM1 Vm1 VM1 W w N F- z N a = N W u Cfl l0 N M h N l0 N 0 LW O O O O O O W LL N N o N C d N O �D W N a }LL lf1 V1 N N N h N l0 O V) Q LW W LL N N O a 1O O LA a } LL W J H a 0 Z LU = _ _ v W = Q W (' W Z LL X N Z N 0 0° CO lD U co O W N N N Q Z LU J J U N a D LL v v u L) V V C C d d C C O O ° t t � N N 3 Q 3 Q N N O O 00 O O O O O O W �f W ai O O a' LL C L O O d a a a v v W _ E Z v `v u u u u ro C J a w w Q Q Q Q U w J p LU L) d N � rl r-I rl i--I i--I rl i--I c-I e-I rl r-I rl i--I i--I rl i--I c-I e-I F Z t M It N M O O O O O !, �..� cc cc O O SO O O O O O O O O lJ (,) lD tD lD tD tD tD lD lfl lD lD lD lD lD tD Q V1 VI V1 VI VMI VM1 VMI VM1 VM1 VM1 VM1 V1 VM1 V1 VMI W w N F- z N a = N W u Cfl W ryi 0 W V rn m rn N N LL 0 ^ ry a O_ N O �D W N a }LL V) N h O o0 LLI W W LL O LA a } LL W J V 0 ~ Z W V Q W (' W Z LL X N Z J N 0 CO lD U co O W N C7 N M Z Q N LU J J U N a LL R v� C � � U N to N 3 z c rc =p c v t m Z $ c � c � N �p E l7 .71 E o v v v W c c c c LL LL LL W o 0 0 0 0 o 0 0 o y W 2 2 2 v ,. .. .. Z v v v _ O J U U °u zLU a a a w J p L) d F Z u cc cc O O lD O O 0 , O cc O O cc O O O lJ (,) lD tD lD tD tD tD lD lfl lD tD tD tD lD tD lD lD tD Q VM1 VMI VM1 VMI VMI VM1 VMI VM1 VM1 VMI VM1 VMI VMI VI V1 VI V1 V1 VI W w N F- z N a = N W u Cfl H o 0 0 0 0 0 0 0 0 0 0 o m p W o v o v o u o u a m u n W W N LL ti V V O o N q M N C O_ N O �D W N a }LL h O O O O �!1 Ol t0 V) T O O O O O O O O O O ^ ti W Q W LL, LL V V a 1O O LA a } LL W J Q ~ V - - U - U - U U - U U - - Z LU � W W W W W W W W V Q W (' W Z LL X N Z 5 N 00 CO lD U co O W N N Z Q N LU J M a U s N N 0 I.L L N L ° U L � C d R V p L rl O > N >> U v E v o N 3 v v v E E p W �_ a3, ° o ELL. C O UW W a v of 0i °1 v E of 6i a`6i E of 6i a`6i a a a a E u a a uLU ° a s v°� v°� v°� LU w J p L) d C N N N N N N N M M F Z cc cc u 0 0 0 0 o U W w N F- z N a = N W u Cfl lD l0 l0 l0 t0 tD lD lD l0 .ti l0 l0 l0 O O O O O O O O O .ti O O o0 0 W N N V1 W W rn rn rn rn rn rn m rn ti rn ti rn rn � N LL N N N N N N N N N N N N N O � a ^� O �o � N a U- LL �l1 V1 V1 V1 V1 u1 rl1 rl1 l rl1 1 V1 V1 a � n n n n n n n n rn n rn n n rn Q LW N N N N N N N N M N M N N N W LL N N N N N N N N N N N N N a 1O N O 0 LA ay LL W L L L L 0 ~ c > ?LU > > ' E ' — ' E ' — Z = 2 2 2 > 2 2 E 2 E i > 2 W (7 N 'o 'O 'O = 'o Q x x x x W (' W Z LL X N Z O N 00 CO lD V co O W N ur N LO Z CCLU N Z J J U N a U. v L — V — v N v m c a a o — rL � + U Y �t c u c6 i i H j O t C N O O N a W Y v m o v v v a u LL E a to O' U O O c c O O v C O W o 0 E v E E a Z ~ w O O O L L L � u "' O w w J p LU L) d F Z O U 0 0 0 0 0 0 0 0 0 0 0 0 V 0 0 0 00 0 0 0 0 0 0 0 0 U Q vMi vMi vMi vMi vMi vMi vMi vMi �n vMi �n vMi vMi �n W w N F- z N a = N W (J Qo n m m m m r m co m y m � N O O h O N 0 V1 vl O O 7 LU W 06 4 q N LL O N C v O �o - W N a }LL N V1 V1 V1 .ti lO N l0 l0 ci Ol O V) h h h m m N N V1 V1 O O N Q W LL, LL H l0 d N v E O LAm v a } LL W L L J \ \ Z W z E E W = > > a a (7 N 'O 'O Q W (' W Z LL X N Z 5 N 00 CO lD U co O W N ur N C9 ZLU Q N Z J a a = N a � - - a N u a o v V U U j O O_ O_ O - > v a a a O U Y « v v v LL O (6 N Ol U Y Y L ` L OJ d U O Y C O vyi L W = m " to Y `o in in in U LL '+ O o a v c c v C o o m Y W O O O N = Z Z Z y Q H u O s s vai z U LU a J p L) d c lQ C ti ti ti ti o N ti ti ti H Z u o 0 cc 0 810 0 0 0 cc 0 V U in in in in in in Q �n vmi vmi vmi vmi �n �n �n vmi �n �n �n v^i z � q ) ) � 2f � u Q LU 2 @ § 11 2 j ( § / @ / LU § § 2 o LA 2 >- k ¥ f f 2 _ L \ « LU LU 2 L x q r 2 5 @ CO G © N LU N k / C14 gLU I a / C\j �_ y = { LL \ \ \\\ / \ V \ ƒ LU aEE ~ \ § RC C z ~ \ /\ \ \ \ u } \ \ \ \ \ � z R � u U W w N F- z N a = N W (J Qo LU H o rn ry O W ti W LL N O � d N O �D W N a }LL V) O � W W ti m W LL a 1O O LA a } LL W J V 0 ~ v L Z W z w L W V w Q W (' W Z LL X N Z 5 N 00 CO lD U co N W N ur N CD Z Q N Z >- QJ o a u N LL O. C N N UI L O_ p d C v E a'p E y j t; R p v O u v O O [) Q Q N 4 C) � ,O -a — _6 v Y "p v t+ u v (p C '^ y O v O a u E a j y C .� _ O p 0 N O a O Y 6 N p C y d p +L+ C E p R O O t N u '—^ - - N > v axi p L ai > a=i .6 v .E E C m W CC N = u t+ L v i W v N �- v to E LU nu v"p ro E v °' a v LL E v ' ° . = Y yo pO uo y ° °-v C �- 3 I. oo a E v Z at! Q a 00 OCd c J O K v o w O - o c=6 v ELU - u w J p L) d N M V {Q c-I c-I c-I F Z o U U Q vMi v^i z � q ) ) � 2f � u Q LU 2 @ § § / LL § LU o LA LL 2 � LU � 2 L \ « LU LU 2 LL x q r4 2 § o O - � r_ CO G � ` ) } © o LLJ \ ) / N k / ~ 'LU _ _ / t ® E § as \ \\ \ \ \ \ \ ) q a E E$ ± ® ■ 4 §E - - � \ } � \) § % ) { \ \ (\ ( / \ ) ( ( \\) / \ 3 = : zzz � Eg # \\ � \ \ \\ \ \ \ ZQ \ \\ \ \ \ \ \ \ \ EE E\ § ! G ` ai 09w4 : § G@a \ [ � / ) 3 \ § ) \ - � . 5 o \\\\ \( \\ \LU /\LU o \ \ \ \ _\\) \i`2 \k \\ o \\ z / )\ IQ§ a2 § i ƒ (7 § § By « ye� t� = � = � � � � ° \ � z R u U « z � q ) ) � 2f � u Q � 2 @00 § � § ) j LL LU § § o LA 2 ~ U- ` LU 15 a ) 2 L \ « L LU 2 L x q r 2 5 8 CO G L) © o LU N z CD R g LU / - I / \ \ q LL f (\ \ \ £ ( (\ U \ LU \ - - § _ / ƒ ) \ 2 R - _ ~( » \ ) g \ _ _ - { z \ 7 { ) i / _ \ % , u = 0 - ) 3 = - \ 2 } o \ � z R u U W w N F- z N a = N W (J Qo {n lf1 N I� 00 rl T 4l1IqW N 0 LLJ W O O V O ip M Gl V "n LL. ti m ti ti N N C d N O �D W N a }LL c-I T 00 M a O Ih ti N 00 V) Q LU tD W O N M Q1 M W LL M N N N a 1O O LA a } LL W J 0 H V Z = W V a W (' W Z LL X N Z N 00 CO lD U co O W (� N H V � T Z a v T Z W s Z a J c ° ° M Ja � � N LL V o a v� 0 _ � v o LL a v E >w w � v v o `o v ¢ E v O o v w ¢ > > E a �'n Y E v o ¢ v o v m o E 0 ¢ ° ?i ° Y p 3 y O N •--I -p O N � Y Y d p_ �^ W ° p N °- �O LU LL m V' Y O = = O O two °- u > N l/1 cE O 6 N N v p O O O 0 a O N m N Vl O v O UI++ d O y0 - O O a E o y; O N O 0 E iy O Z ° o ° > > > > > J E -p C a O O O O O O U ¢LU w J p L) d c-I c-I c-I c-I c-I F Z (,) lD lD lD tD tD tD tD tD tD lD lD Q V1 V1 V1 VI VI VI VI VI VI V1 V1 W w N F- z N a = N W (J Qo Ln O Lo m N m m N m Ln Ln m H m Lo o Oo m Q LU -4 W N N t6 iD N O Ql Ql LJ W N V V N M L m m rn N LL V N ti d N z O ko W N a }LL C M N Ql lD N D0 lD T 00 ci V) l!1 n ti O Ll1 OL0 Un l!1 l0 l0 Q LLI W m N V N M U M tD tD Ql LL, LL a �o z° O LA a } LL W J 0 H V Z = W V Q W (' W Z LL X N Z 0 00 N 00 CO UD U co O calif C7 N E CV Z CO LU Q 6 r Z J a N LL v ? x t On Q N N O N O d > O L N O O o O 3 C ° o D_ N W C 3 C O E LL V O 'O N p _ — O O p t6 L� d j O -O N a-+ 'a-+ N — N — bD O N C O _ ° 3 0 _ O a l7 W 2 - Q r�O u in .� v .o_ E 'o 021 m C Q u tl0 u u O E c V O v c ao O -0 3 m v OO () J w rC in Lu Lu Q a Q an QLU in w J p L) d C CO W 00 Q1 Ol Ol Ol Ql Ql Ql Ql Ol F Z �..� O O O O O O O O O O O O 1.1 (,) lD tD tD tD lfl lD lD lD lD lD lD lD Q V1 Li Li Li V1 V1 V1 V1 V1 V1 V1 V1 W w N F- z N a = N W U Qo Ln N N O W ti W W Ol 0LLJ W O O "n LL M O •--� •--� O d N o O �o � N � a U- LL O O C 76 n O T N N 0 O C C C Q W O O O O 2 W W LL M 3 ti ti d N o a N � } 0 LA W J v Z LV W = Q W (' W Z LL X N Z 5 N 00 CO lD U co N W N N Z Q M Z LU I Q J v v M LL c y E s y > 4 S 3 O 3 0 N U o 00 O 3 C. i U OQ O - p 10 u N m t C t LO N 0 N O u - u -O .LL O E O O N Y N t `^ W 06 E O O 00 VI u V N 'W u V Q N E O 00 LU O 41 y N a O a 4L W C -6 N N p O � Q O Z u C ~ H N V N N - m m O O. u E t+ to L O = v3i C C O O V C O C o H O N O A t+ O Q Ol O N y O. � � +� Z 3 a a ' Y ° u E a` c O v v v o _ J Z vi C7 H O QL^ �^ E V 2 a in O O ,F J p U d C Ql O O O O O O O O LU Z 0 u O O O O O O O O O lJ u tD tD tD lD lD lD tD tD tD Q V1 V1 V1 V1 V1 VM1 VI VI VI W w N F- z N a = N W u Cfl 00 1 m m ,� m ,� m o rn o a a H m r, a N m rl� m rn rn rn rn 0 W Ol N N 00 00 iD Ql tp V1 tp tp W W ti V m �n oo oo of oa N LL . . . . ti C d N O �D W N a }LL m io r, m a vi a 0 00 00 V) r-� N Ln o0 io a a a Iq rn rn Q LLI W � M M n c-I V M lD M M N W LL . . . . a 1O O LA a } LL W J 0 H V Z = W V Q W (' W Z LL X N Z � N 0 � CO lD U OW N N Z Q M Z W Z E I J °1 J U N a L o v E o a L) V � = O UO C O O O O O O O v N O o U U N W o0 0 D Oo Y v LLo a x N N C C N v o �n a i o on o0 � `6 LL a m o a O a 5 E x o — — � v > j �n o o c — 6v a`6i o x = 0 Z s v `v `v > > x x u o = a o C w o' o' o' > > a a 0 3 � o w J 0 LU U d C N N N N N N N N N N N N N F Z U o 0 0 0 0 0 0 0 0 0 0 0 0 U W w N F- z N a = N W (J Qo W N N l0 O m O O O l0 N W m rl m .ti r N Ol n lD a r r ti r l0 0 W M N n .--I Ol �D iD iD O N I� V1 t0 Ql W W N LL C d N O �o W N a }LL LLI Q LL, LL a 1O O LA a } LL W J 0 H V Z = W V Q W (' W Z LL X N Z O CO lD V co O W N kD N Y Z Q E M Z W Z I Q J v M J a u E N - E o � � U O � O E U O O Q E = N c6 < E — LL � Q N O O C E N p v_ E o E w v O w o a > o o W rc v Z LL „ .3 — v " v o N T T O E 'O C C '6 > N N Q Q y O O N ii E O Oq C O sv T 0 r E O = E w E O O Z U Q d O O O N a Q > C E �p n J U U Q > H w m = U H w l7 w J p LU L) d C N N N N N N N N N M M M M M C N N N N N N N N N N N N N N F Z a a a a v a a a a a a a a a V U o 0 0 0 0 0 0 0 0 0 0 0 0 0 U Q W w N F- z N a = N W u Cfl Ol Ol O O Ol O N rl O Ol C N N h m lD m m lO m 7 7 p W rn a rn ry m n W W N LL O N a C� O ko W N a }LL LU C C h h a n lmD n n O O Q W M M Q1 Q1 M Ol Ol .-I Ol O V O] O] M M 00 M Ol M Vt W O] W LL a 1O O LA a } LL W J 0 H V Z = W V Q W (' W Z LL X N Z � N 0 � CO lD U co O W N kD N ZLU M Q Z J Y a u E N LL v w v E > Q v v v v a Q o v o LL E E vp Q E Q Q o co ' c v E o w u o — o W ELU E a+ C O LL i 5 p p _ � O Y � U N v z O 00 'u tYa S Q O cE6 u O '� ri O CDN C ON E W p = U r0 E O O O E N y O 6 p 6 s 2 - a j Q O n EO p L (� J a Q vi Q U U Y QLU w O L) d Vt iD I� W Ol O c-1 N M � VI tp I� (Q C N N N N N N N N N N N N N F Z a a a a v 7 a a a a a a a U U o 0 0 0 0 0 0 0 0 0 0 0 0 U Q W w N F- z N a = N W u Cfl Ln N N N N O N m W O a ti r a 00 DJ N m 00 O 00 0 W n O .--I n .--I n n W Ql N I� ° W W W m a oa oo ro m .ti N LL N N 3 O d N o O kD W N a }LL a m in oq a io o o � o o n o 00 W m o r i 00 p W W LL N d N o 0 L a } LL W J 0 H V Z = W V Q W (' W Z LL X N Z N 0 CO lD U co O W N kD N ZLU Q M Z J J U N a D LL v _ LL v N - V CC C C N O E = 6 d E F > v E LL o s v w v ^ E a z `v LL v i� o_ ° V v Isr-I ° ° 72Z ONNV33 ° UccU 2 W � 2 � > C C d G Vl LL > �F J p U d C � V lA lA V1 V1 Lf1 m Lll lf1 111 111 W N N N N N N N N N N N N N Z LU O O O O O O O O O O O v (,) lD lD lD lD lD lfl lD lD lD tD tD tD lD Q V1 V1 V1 V1 V1 V1 V1 V1 V1 VI VI Vm1 V1 W w N F- z N a = N W u Cfl Ol VI VI cq O 1 O l0 v1 Ol O V1 V1 H m a a O? m m m p W a rn rn oa n a r a v m m W W N LL C d N O �D W N a }LL C N N lD al Lq C C 01 C N N N � Dq M In .ti r N V1 V1 M W N M M Q W W LL a 1O O LA a } LL W J 0 H V Z = W V Q W (' W Z LL X N Z � N 0 � CO lD U co O W N kD N M Z CC CO LU J J U N a v 3 c v�i o a v v m m c LL o � W ti W 6 o v LL O o O v m 3 c as W — s Q w c° no in o _ a Q Z C L> Y L L O O C 3 3 a p JH > C O vi ` O O N v u W in U 0 l7 0 Z QLU w J p L) d V S n n n n n N N N N N N N N N N N N N N z Z O O O O O O O O O V (,) lD lD lD lD lD l0 lD lD lD lD lD tD tD tD Q V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 VI VI VI W w N F- z N a = N W U Cfl Ln Ol r N Ol M T N Ol 0 W 0606 tp N 00 Ol ip 00 .-I Q1 tp 00 W W in n oa m �n oo �n ti N rn N LL ti C d N O �o W N a }LL C h l!1 00 C Ol V1 C W N l0 C y) io m a io n m a Q LU W W LL a 1O O LA a } LL W J 0 H V Z = W V Q W (' W Z LL X N Z N 0 LO LO CO lD U 06 O W N kD N ZLU Q M Z J J U N a D LL E v s o v E a i v fl- T W W ?+ o O N LL to m Y (.7 .Q N 00 O v v ro Q Q D O a •• v� O 3 "' c (7 W .� a 0 �� � .� � E H S a C Qa .> a 3 =o v a a _0 _0 _0p a` U U l7l Z QLU w z U v>'i a° a° a° w J p U d Vt iD I� W Ql O c-1 N M V Vt iD (Q C N N N N N N N N N N N N F Z O O V (,) lD lD lD lD tD tD tD tD tD lD lD lD Q V1 V1 V1 V1 VI VI VI VI VI V1 V1 V1 W w N F- z N a = N W u Qo p H a a ib m m m m m ib a p W ai ai o 6 oo o6 o6 oo r m W W N N N w V1 V1 V1 V1 .-I V1 N M N N LL ti O � d N O �o W N a }LL N N V1 C C C C r1 LC! Lq N N � l M M C l0 lD LE! lLCLC! V1 C M p LLIW CO iD M �O iD lD lD N lD I� M0 O]N N NW W.--I V1 V1 V1 Vt .--I Vt N LL, LL a 1O O N p Ln a } LL W J 0 H V Z = W V Q W (' W Z LL X N Z N 0 CC 6 U OW N N Z Q Z J J U N a ° o c — ° a v v a v o E w w V o � v E 0 W W LL vi u N � ro .Q y Z w J p LU L) d N_ n -cc� m m oo rn rn m m rn rn rn rn rn rn � N N N N N N N N N N N N N F Z (,) tD tD tD tD tD tD tD tD tD tD tD tD tD Q V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 W w N F- z N a = N W u Cfl p H rn a a rn rn � a n n rn rn � n n p W 06 ri ai oa o o W W V1 .-I N V1 N N V1 V1 00 00 00 N LL C d N O �D � N a U- U- V) rn In Iq ao Lq a a a p W a r.i vi n m n N a r.i r.i rvi V1 .-I N VI N a--I V1 V1 W W 00 W LL a 1O O N inLA ay LL W J 0 H V Z = W V Q W (' W Z LL X N Z CO lD U 06 O W (^ N H V T ZLU Q �_ Z J J U N a LL Wo Wo v E w N � ✓ C [6 Y N �- c0 � C E J N > N v O W U w `v `v O v w c w W `v v > .Q .� v v LL N Y > > Y Y t Y d O O {A ✓ v v v v � �, in O � � Q aN+ p a a m m 3 c l7 c u W w E c p O _ O _ O VQi O m N C N d N c w w 3 3 N �' U (6 Rw Q c J > m m m Q> > 2 l7 0 Q vOi to w J p LU L) d o E 0 0 0 0 0 M M M M M M M M M M M M M M Z („) lD lD lD lD lD lfl lD lD lD lD lD lD lD lD Q V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 z � q ) ) � 2f � u Q LU 2 LULLJ / � LU j , § / LL @ ( Iq § LU o LA LL 2 � LU �L LU ) « LU LU 2 L x q r 2 5 @ CO G © o LLJ N zLU « k . I a / & f = \ _ � \ {jj / / 5 U. 7E ) - (/ ( 0 \ \ \) z - } { } (} § [) § T \E � � § f � / \ EE _ ) < { } § \ - - l � - -- � � �� F, k (\ \ \ \ \ ) § _ \ E _ ® «w \ 2 -- § B R \ / § � E - -c ( ) ® z - _ \k } \) ) { a \ u co _ a # SaEa Z. \ 0 Z ° \ � z R u U « z � q ) ) � 2f � u Q LU 2LLJ LU \ LU j a § / LL LLLU @ \ o LA LL 2 � LU � 2 L \ « LU LU 2 LL x qr4 2 5 � 0 m CO G L) © o LLJ kD N � § _ \ =% 2 >- I / \ \ \ k \ \ \ q LL \� \\ � \ \� \ \\ \ \ \\ « = a | ) \ \ 6 ) t ) \ \\� \ � \/ \ \ \ \\ \\ \ \ - 4 ; CF— \) ) J \) � \ \ k / { \\) .2 LU \ _ z ® § ) _ ® ° 9 ` o ) / _ _ [ § \ § k 3 ( ~ ® ` � � ^ I � : { \ ` § z _ § ƒ\ R : j \ 2 2 \ 7 /\ \> ° \ � z R u U W w N F- z N a = N W (J Qo W oo0 O 0 W W otOo o1Oo N LL m m 0 O_ N O �D W N o }LL m 00 D y) rn m LLI ti ti m W n n N W LL M M a 1O O LA a } LL W J F- T V 0 s s s 'o.• � Z LN NJ V _ Q W (' W Z LL X N Z J N O o CO lD U 06 c 'L' tD N H o Z Q �_ ZLU I J Q c `p p N -2 a p a c� C LL 0 0 _ O O uC0 `+ O U1 O W .� u x a S W 8 W . Q a W N i y v Y Q O � U a N V N N a 6 Q O O '� Y LL p_ Z O N v u u Yl v p Z p O LL � o - o _ ` _° a, of `° a x p o a v Y O Q Z � L E o .V O V u W y~j o 3 to _OC VovY 20 U� U2 l WWYU- a W ° N W b m LL OZ U Z ° W =co a Yo N `u NO.Nu_ W d OW Q °�' c L w '� Q v vpi p p Q O s C w s> p o a s " w Q o o O cc > N ?i y E m K (7 ¢ w J O LU L) d cN_ � C H Z 0 o N m o u o000 0 o U u Q vmi vmi vmi vmi �n vmi z � q ) ) � 2f � u Q LU 2 @ § § / LL § LU o LA LL 2 � k } � LUk k z }_ LLI � ) « LU LU 2 LL x qr4 2 5 � 2 \ CO G u © o LLJ N kLU / g , I a E { ! ! »_ � 0LL - - \ § _ ) ) kzk \ � \� � / � E � 0 § \ § \ - _ �_ E LU § kk6 \ R § 2 2 LU � 0e SS } \ / § 5 < - \ /� § f}_ ■ § fC, § 2 - E ƒ # c - - f - ® ® ® ° : : « f § \ k \ k \ \ k \ \\ ) \\ k \ \ [ ° \ e � z � R � u U z � q ) ) � 2f � u Q LU 2 @ � j § / LL SLU � ° � § o LA LL 2 � > LU ¥ { ƒ r � � i 2 K E * � \ � } « LU LU 2 LL x qr4 2 5 � 0 / CO G L) © o 1A tD N z 7« kLU I � : q L J - s - _ ƒj \ \ f \ } { { E \ ) (\ \ _ 3 & _ ® & { \ /{ \ } j { ; E \\ / \ \ \ \ \ \\ \ § - { ) ) � \ \ / �\ ~ ± \ / \ § ƒ_ u ccW 7 / / \ ) } E0 2 k E m � - \ / 21, zz } \ ; § $ - } K - � 777 - z ( \7 § ( \ f 2 [3 § ` , _ � _ � § I / C) / § E (D & a !LU � ° \ � z R u U « j j z � q ) ) � 2f � u Q � 2 LLJ @ \ LU j § / LL � z § LU o LA LL 2 � LU F- LU \ + Qz E LE \ LU 2 LL x qr4 2 5 � 2 Cl) m G u © o LLJ N k / gLU I a / LL (\ \ \\ \ \ \ \} \ \\ \\ $ { j _ : � 7f 46 } \ - - § \ /E { 2 2 © E £ E2 z ®mu LIE oe z ) § \ - � [ § \ E � § E ' ` - - - _O E E ( 7 { § \/ / E{ / U \ \ � z R u U z � q ) ) � 2f � u Q LU � LU LU § / LL � § LU o LA LL 2 � LU 2 \L « LU LU 2 LL x qr4 2 5 � 0 / CO G L) © o CA kD N kz CCLU« I a / D LL \ / \ 2\91 \ - - \/ § Q _ � 7 � E > 4 % \ / _ 7 Q /\ E E /% , CD 0 § _ \ ) \ \ 2 o ! ! E z = 2 § \/ 3 = 2 ] \ / { \ \ � z R u U « j / z � q ) ) � 2f � u Q LU L, LU � § § / LL 00 � § LU o LA LL 2 � LU � 2 L \ « LU 2 LL x qr4 2 5 � 2 / CO G u © o LLJ tD N z kLU I a / _ LL % \ \e \ s \ }_ ±E 7 E % / / \ [ z \ / 0mi - § : 2 / _ R ( (j - - - - k � = 3 ± a f \ / / / o = § a « z a R a E % \ \ � z R u U « ZN 2 CD v O F- Z 3 N a = z N W (J Qo Y v O 0 LW W 00 00 00 O (.1 U LA � 0 a O. N 0 � N 0 a � LL D 0 0 D C V) ^ o Q LW N N N N N U W U- ti ti ti ti Q a 1O O N 0 LA ay LL W J 0 0 a a V Z LU = = a a a a w W V Q W (' W Z LL X N Z J N O o CO lD U co N W CD N Z Q LO LU J J M CL. N L E _ N LL O � on a�i f6 � - O - OQ N O- to OA E v C v O N D E �- � — Z-91 v a Lu o f .� o E LL 3 LL O E '6 N tl9 3 C C O 17 O N cyo O N Ip 3 d N 0 'C — " E 2 O N Z d d u O C -O N — N C m d j NC O L E d O C C K o] O Q t0u u v O Y U C V E Z J L> 2 O J N tv1 0 W O LU L) `m d N_ v L � a H Z 0 ti ti ti ti O C X U u lD lD tD lfl lD tD X Q v1 v1 v1 v1 v1 vMi vXi co 4 N I , 0 V r co CD V CD r_ 0 U 0 0 v a m U uw '^ N W O N a u N o � v000000o v000000 . . . . . . . . . �0000000 �0000000 00000000 Ln � Mo moo m o M � W V ti .� ry Om V U ti ry m V .� ry rmn O V W U. o O 0 ^ Z Z a N O p' N a } LL O O . . . . . . . . . . . . . . . . . . . . . . . . N O O O 0 0 0 0 0 0 O O O O O O O 0 0 0 0 0 0 0 0 O W N N I� N N V O N l0 n 00 N Q W V �O O 00 ry W ma N f6 O c0 ry m m n n a ry m rmn C v�i n W LL U `� U - d N z z a LL w w w Z } - - W > - - a a a 0 W � V Z V) w w w H n X N Z d N 0 0 W 0 4 V W 0 Lu V N N J D: a w LO � I Q M N N LL v w v w v w o $ o7. $ o a a a .� c 10 10 -0 o `o c `o c `o c � no o cw o no 0 075 otS w E o75 otS E v v - v v E v v E o u N - = a v v v v v = � v v v v 2 = � a � W U A .- a 'o U -6 .- '6 'o l.J A .- a a d W - - - - - - - - - - - - - LL _ _ _ _ _ _ _ _ _ O 6 O J v v E Ea Ea Ea IE U - � � Q u Q u Q u � m a F o' U U o 0 z � Q LLI q § \ � u CN o Q §� , , , , § [ § # » > c § - [ 'oo § 2 � E LU � � \ \ \ \ \ \ D 0 LU I e V) LU LU LU & r, x m z E o @ 0 4 v u r LU L � I u 04 LL T. \ 4 / - : _ - 8 - E \\ : � \ _ : - 2 LU LU \ } � \\\ \ / 10 (� \ �\ \ \ - ' \i \ - _ 72 ) g { 2 \ ) \ f - ` « - - - \ ) } \ \ { \ - I LU § \ jJ22 i ) § { z ' \ ` - e � § � � U a W r-O W N N a u N o � Vl V O ni o0 vi Ci 0 0 0 �D Q W W W V VI LL O O O ^ a z a N O to p' N a } 06 LL {A O O O O O O O O O O O O O O N N O O O W V N IliV C C C O V O O O V O W -_ m a ry V W LL u d to O L a � LL L O LO N O ' m 0 R i z _ O O a a N O W W W > -O i W N v N D v a 0 � W � V z V) w w w H n X d N 0 0 W 0 4 V W p Lu V N N O Q LO a w � � I Q m M N N LL 0 a o - o 0 m 0 v v ^ L o LL a w v o ° > u u .N a E v > > m v = C W v L a 0 O v O " N 57 N O p O N a 0 j 0 u c V u Y j F o m 0 0 0 o a v o a Q 3 3 v O °1 0 6 a 'u ._ a v - u v v a v L Uu � W - _ as o 0 0 o v 000 v my my - F z _ D n ti m in m m n m m m m m n n m a N N N N N N N N N N N N N N N z � Q LLI q § \ � u CN o (.0 � 2 § § § : ( ( « ( § Cm Bd \ Ln � = t t LU % � IIII 2 ƒ 0 LU I e V) LU LU LU & r, x m z E o c LU LLI � LU d 2 � � I L 04 LL 2 ( , t ): } {{{ \ LU § k \ j EE {f \ * � \ cc _ \ } ) 3 k �! ■ ; ` LE 10 § a z � Q LLI q § \ � u CN o (.0 qd � \\ ( § Cm c LLU U , : , [ � § Ln 12 LU � \ \ \ D � LLJ I I e V) � LU LU & r, x m z E o 2 LU LU u r4 CL LU LO � � I / \ \ 04 LL ® t \ [ \ \ ; ( 2 - \ LU LU LL f 2 _ \ t - § ) t { t ) ff ± 22 }\ J \ t \ /\ \ \ \ { \ , : : § j ) £ \ : / \ } ) \ � a z � Q LLI q § \ � u CN o Q § LLJ - E / Bd m 2 r 2 \ � - , - , - , - - 2 \ )\\\ )\\ \ )\\\ )\\ ) LU o \ : 0E \ : ) { ( / LU 2 \/ as 0 2 \/ ® s o I e V) LU LU LU & r, x m z E " 2 0 4 v u r LU LUUM 2 - I u \ 04 L [ (/ \ } ; - (\\ 45E ) LU » « � / j { � g o { $ i {\ £ { » » z a \ o § ) ( j � z _ § a W r-O W N c� O N W V N O (.0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LU 0 6 0 0 0 W N O oo m V W W y U. 0 a N 0 a p' N a } LL O O O O O O O O O O O O O N O O O O O O O O O O O O O W M Q W N N W 1� W l0 l0 l0 C W LL a 1O O N a LL H Ln Z W J D 0 W � V Z V) w w w H X a n�i O LU 0 N V W 0 Lu U N N J 00 a wLO � � I Q M N N LL = 3 o v a - a m m a m W u u a u N u u v u ja u u u 3 u y 6WL CA U U on U v U v U U ra U U - U V U H u u o Q o Q Q Y Q N Q O Q Q o Q a a Q Q i Q o Q V vi v m t � vi w 0 z Y N 3 o Z � o " - — o v W h0 d h0 d b9 d OD d an d an d "6 3 h0 d N d tlq d oD d _ a a 7u G O LLO U Z F Z � O o 0 0 0 0 0 0 0 0 0 0 0 0 a N N N N N N N N N N N N N z cfl uw '^ N W O N a u N o � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LU o � W W W y LL O � a N O a p' N a } LL O O O O O O O O O O O O N O O O O O O O O O O O O W m m oW o Q W N N ✓1 V Ol C C V 1p l0 W lD W LL a 1O O N a LL H Ln Z W J D 0 W � V Z V) w w w H n X a " O `2 W 0 N V W C LJJ U N N a0 LO w � � I Q M N N LL s E 'o °1 c s > o E v m '6' n- C h0 tO N m i C N W �O 01 Y N V L N n Q ^ Q� C � E ti N .�i N ✓ ti ti 1 ti °'a i s u V 1 V 6 V m °c m LLH EuEO ' u�n nu .o u vuin a uin =2' u�n n u u u �n a:E C W o 0 0 0 o 0 E o 0 Q o v o m 0 0 0 0 3 0 o p WU ua d O.d hq d _ 00�+ h0 d an d ua d ua d C d F a N N N N N N N N N N N N z W � N W O N a u N o � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4A o Q W W W InLL O a N p a p' N a } LL O O O O O O O O O O O O O N O O O O O O O O O O O O O W W o0 C l0 l0 l0 l0 \O lD l0 Q W N N V lO O �/1 l0 l0 l0 l0 l0 lD l0 W LL a 1O O N a LL H Ln Z w J D 0 W � V Z V) w w w H n X a " O CO LU 0 N V w 0 w U N N OC O O Q cc a w � � I Q M N N LL o 0 ma R L bq -p O p M 3 - o w _ v `O oo o a o v `o W J O N N O N v N N c N N LL N _ r N N u s u u � u u fl' u u u 9 u °1 U u c U u 01 V1 w in a ut Vt $ �n �n p — ` U N U U —0U U '^ U U OQ Q Q Q C Q v Q « > J vOi > > Y 9 1 1 V u O v m x m y p U O U O U w U U U U W o v o o o o N o c o u o LU U ma uoa E a ma uoa uoa uoa noa _ _ - > > u O o F O o 0 0 0 0 0 0 0 0 0 0 0 0 a N N N N N N N N N N N VI N z � Q LLI q § \ � u CN o (.0 � LLJ LU ( § Cm B d 2 2 S s r ) g g § 5 E R \ Ln LU D 0 LU I e V) LU LU L & r, x m z E o % 0 4 v LLI o 0 co � I 04 LL UM { - \ }\ 6 0 - 2 LU F LU LL CA � \ \ \ LZ § _ _ _ 2 ° - 0 t I § _ Ln � } z z � � a z cfl W � N W O N a u N o � 0 0 0 0 o a a o L o 0 W V C a W W y U. 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C � QJ C N C C = C Vn m a) N U N V) U N U) U N Ul U N N L v N LL U LL U LL U LL U LL a--� LL v �_ en a.I O an v O tin v O en v O w v c tin (1) C al U C aJ U C Q) U C Q) U C O C 4! } Lf, L'X 'X 'X L 'X � L 'X � X � LA LA (U w F— F— w F— � w � � w F— F— w F— U w F— (� O u1 1.0 00 Ol r-I MMIBIT 6 City of Santa Ana Fiscal Year 2026-27 SANTA ANA _Mill_ r {:e PROPOSED CAPITAL I M PROVEM ENT PROr Ro nn (Ci p) .;.::,, 2, 2026 THIS PAGE INTENTIONALLY LEFT BLANK N O R q /V � G� AO G o ! SA. NTA ANA City Council 23 — 217 6/2/2026 TABLE OF CONTENTS Overview Introduction................................................................................................... 1 DepartmentRoles........................................................................................ 3 Process Flow Chart...................................................................................... 5-6 Prioritization Process............................................................................. 7 Timeline for Adoption & Implementation............................................... 7 CIPAmendments......................................................................................... 8 ProjectCategories....................................................................................... 8 CIP Projects by Category................................................................... 9 Project Categories StreetImprovements................................................................................... 11 • Project Worksheets............................................................................... 13-25 Traffic Improvements.................................................................................. 27 • Project Worksheets............................................................................... 28-38 City & Park Facilities.................................................................................... 39 • Project Worksheets............................................................................... 40-46 Reports Unfunded CIP Projects................................................................................ 47-54 1 Year Capital Improvement Program (CIP)........................................... 55-57 7 Year Capital Improvement Program (CIP)........................................... 59-63 Orange County Transportation Authority (OCTA) 7 Year Plan.......... 65-80 Projects by Funding Source...................................................................... 81 Previously Funded Projects....................................................................... 83 FundingSources.......................................................................................... 85-88 Index Glossary of Terms...................................................................................... 89-90 City Council 23 — 218 6/2/2026 THIS PAGE INTENTIONALLY LEFT BLANK N O R q /V � G� AO G o ! SA. NTA ANA City Council 23 — 219 6/2/2026 INTRODUCTION As part of the annual budget development process,the Santa Ana City Council adopts a one-year Capital budget and a seven-year financial spending plan, which comprises the City's Capital Improvement Plan (CIP) in June each year. A Capital Improvement project either installs a new asset or extends the useful life of an existing asset. Examples include the acquisition of land, construction, expansion, or major renovation of City infrastructure such as roads, buildings, storm drains, and parks. To qualify for the CIP, a project must have an estimated useful life of at least two years following the date of acquisition, meet the minimum dollar threshold criteria for capitalization, AND meet one of the following criteria: • New funding is appropriated for a new project • Existing funding is reallocated to either an existing or a new project • Additional funding is appropriated to an existing project. This condition only applies if a project's scope and budget are significantly different or expanded. Projects already funded, along with routine/ongoing capital purchases and minor maintenance projects, are not always included in the CIP. The CIP development, adoption, and implementation are an inclusive and transparent process. The community provides input and assists with the prioritization of projects via the Planning Commission, Sunshine Ordinance Budget Meetings, and various neighborhood forums. The Public Works Agency continuously identifies the City's capital needs through the following assessment/evaluation programs and various master plans: • ADA Transition Plan • Active Transportation Plan (ATP) • Complete Street Plans • Downtown/Central Santa Ana Complete Street Plans • General Plan • Hazard Mitigation Plan • Local Signal Synchronization Plan (LSSP) • Parks & Recreation Master Plan • Pavement Management Program (PMP) • Safe Mobility Santa Ana • Safe Routes to School Plan • Santa Ana Zoo Master Development Plan • Storm Drain Master Plan (SMDP) • Water, Sewer, and Recycled Water Master Plans • Water, Recycled Water, and Sewer Rate Study City Council 1 23 — 220 6/2/2026 THIS PAGE INTENTIONALLY LEFT BLANK N O R q /V � G� AO G o ! SA. NTA ANA City Council 2 23 — 221 6/2/2026 DEPARTMENT ROLES Community Development Agency (CDA) Provides economic development services, job training, affordable housing, and downtown development Administers a significant funding source of the annual CIP - the Community Development Block Grant (CDBG) Finance • Management Services Agency • Coordinates Operating/Capital Budget Calendar and annual budget development process • Compiles and edits the Budget Book and CIP documents (Operating and Capital) for City Council review and adoption • Ensures CIP information reconciles with the Operating Budget Planning & BuildingAgencyP;A • Developing the General Plan • Implementing state and local construction codes • Planning and regulation of future land uses Public WorksAgency • Plans, designs, builds, and repairs capital projects in the community, including infrastructure, right-of-way, and utility systems, utilizing various master plans as well as the Community's General Plan • CIP Engineering (and other PWA departments) submits PWA project requests into the Euna Budget Pro Capital Module • The Administration group reviews and approves funding in the Euna Budget Pro Operating Module • Reviews and approves other departments' CIP project requests to ensure projects align with funding sources and City standards • Identifies and develops CIP projects for 7 years, including unfunded projects • Utilizes Euna Budget Pro Capital Module to approve CIP projects as submitted to include in the annual CIP • Develop presentations for Community Budget Forums and City Council Meetings • Present proposed CIP to the Planning Commission City Council 3 23 — 222 6/2/2026 THIS PAGE INTENTIONALLY LEFT BLANK N O R q /V � G� AO G o ! SA. NTA ANA City Council 4 23 — 223 6/2/2026 m q D N CN (.0 ° E 2 cz k �� 7 2 ( 0 / § : a & _ \ 48 \ }\ \ 27 / ) ( _ _ f {\ ) § 2 M /l o } ® { § &5 ) \ ) \ / [/ : /) \\ \ ( � � ° ! \\ � q q { 4 ) ! / .0 I q ® ` ! ! ] / § ) � q / �� � � > \ % � 7 � \ � > � , -0 ; 7 tL- 2 o = § 0 \ > « ) � f E CIA \ R \ \ � � � k / 0 U � \ � _ U � D C\l � Q Ou /j \ # / \ 0Eo < \f 2 E ` V \\ c m E j 46 k ^ \ � o E : = , £ \ � = kE [® r 2t - 0 ` ( % E \ }� }} e ® m \` ® 4 Im \ q ! ® j « \ cq \ � I / ; E .- ! � 0 \ E E' w a© § a � ` ® : 23 § & Eo + § f � w 7uD _ t� W { ® 0 /{ 01 \ � 2 \ \ \ ( \ \ \{ ! ® ) \ \ Z _ }) // \ —\ k r \ is « a o & _ § o § } , 2 _ ^ Eo \ � } \ LZ3 3 2 U j \ PRIORITIZATION PROCESS Projects identified in this plan primarily meet an asset management goal and/or include one or more of the following indicators: Supports ImprovesCouncil Goal Ouality of 4411 Revenue TIMELINE FOR CIP ADOPTION & IMPLEMENTATION ,&.ocet Ope,.,S Ja�e�Klck-0ffM Modules Operating to nt and ry begins �t�0ental Buital ,0W dgg ,ye4f a, This meeting establishes 26 in Euna Budget Pro a �0q 3 guidelines and Jan o Dec assumptions for the •Departments prepare CIP p0 Operating Budgets. annual budget •Submit Supplemental Feb 1- Community Engagement& development process. Budget Requests(SBR's. Apr 28 Departmental Budget Meetings 2029' FGommi B ; of Newis ..,udget wo0o w� 0 Apr 27& , 1 FY2026-27 begins on July 1 May 19 July 1 Draft CIP is presented to • Planning Commission and City Council City Council 7 23 — 226 6/2/2026 CIP AMENDMENTS The CIP may be amended at any time through City Council approval. Project budgets are tracked in the City's financial system and are revised as the project evolves. Criteria for amendments generally include project additions and/or significant changes in a project's scope and budget. PROJECT CATEGORIES This document is organized by classification of infrastructure or facility, with funded projects listed before unfunded projects. Funded project descriptions include detailed information such as maps, timelines, project cost estimates, recurring maintenance costs, and estimated useful life. Unfunded project descriptions may include only basic information such as general location and potential cost ranges. For each category of infrastructure and facility, the City periodically updates a long-term master plan. Examples include the Pavement Management Program, the Parks Master Plan, and the Water, Recycled Water, & Sewer Rate Study. These master plans outline recommendations for annual investment in the City's capital assets, including identification and prioritization of specific improvement projects. CIP Projects fall into one of the four broad categories: 1. Streets — Street Improvements include projects designed to improve pavement conditions, sidewalks, and alleys. 2. Traffic — Traffic Improvements are designed to evaluate and decrease traffic collisions and congestion, identify and map safe routes to schools, and provide walkable and bikeable streets. 3. Utility/Drainage/Lighting— Utility, Drainage, and Lighting Improvements ensure that projects support the continued delivery of water and sanitary sewer services to the City's customers, address the aging storm drain system, and reduce stormwater runoff. 4. City& Park Facilities—The City is responsible for identifying deferred maintenance and capital projects to support new facilities in addition to existing City facilities such as City Hall, Ross Annex, fifty (50) parks, three (3) urban plazas, five (5) community centers, two (2) recreation centers, two (2) senior centers, ten (10) fitness courts, seven (7) recreation trails, four (4) municipal swimming pools, one (1) aquatics facility, five (5) community gardens, two (2) log cabins, four(4) skate parks, two (2) lakes, one (1) tennis center, one (1) stadium, and the operation of the Santa Ana Zoo. City Council 8 23 — 227 6/2/2026 FY2026-27 PROJECTS BY CATEGORY Project Category Project Title Proposed FY2026-27 Planned Projects Years 2-7 Streets 17th St Rehab:Grand to Cabrillo Park 4,764,000 Streets Alley Improvement Program 1,200,000 7,200,000 Streets Broadway St Rehab:17th to Mainplace 2,800,000 - Streets Industrial Street Repair Program 3,090,790 - Streets Local Street Preventative Maintenance 4,000,000 24,000,000 Streets MacArthur Blvd Rehab:Harbor to Fairview 1,283,550 - Streets Pavement Management 400,000 2,400,000 Streets Project Development 250,000 1,500,000 Streets Residential Street Repair Program FY26-27 1,000,000 - Streets Richland Street Sidewalk 600,000 - Streets Right-of-Way Management 350,000 2,100,000 Streets Santa Ana Grade Separation 400,000 - Streets Street Median Landscaping 1,024,000 - Traffic 18th Street Streetlights 350,000 Traffic 4th St Regional Traffic Signal Synchronization 210,000 Traffic Bristol St Corridor Regional Traffic Signal Synchronization 250,000 Traffic Harvey Avenue and Carol Avenue Streetlights 100,000 Traffic Heroes Elementary,Carver Elementary,Willard Intermediate,Wilson Elementary SRTS 50,000 - Traffic Multi-Modal Project Development 80,000 480,000 Traffic Safe Routes to Parks Plan 651,200 - Traffic Traffic Calming 1,000,000 - Traffic Traffic Management Plans 100,000 600,000 Traffic Traffic Safety Project Development 50,000 300,000 Traffic Traffic Signal Equipment Replacement 100,000 600,000 City&Park Facilities Alton Bike Trail&Security Cameras 600,000 - City&Park Facilities Cabrillo Park Restrooms 650,000 City&Park Facilities Delhi LibraryADA Improvements 100,000 City&Park Facilities Edna Park Shade Structure 250,000 City&Park Facilities Logan/Chepa's Park Construction 1,000,000 City&Park Facilities Santa Ana Homeless Shelter Generator Improvements 300,000 - City&Park Facilities Synthetic Turf Dan Young Soccer Complex 285,000 - Total Project Budgets 27,288,540 39,180,000 City Council 9 23 — 228 6/2/2026 THIS PAGE INTENTIONALLY LEFT BLANK N O R q /V � G� AO G o ! SA. NTA ANA City Council to 23 — 229 6/2/2026 PROJECT CATEGORY: STREET IMPROVEMENTS ProposedProject Title Years 2-7 17th St Rehab:Grand to Cabrillo Park 4,764,000 - Alley Improvement Program 1,200,000 7,200,000 Broadway St Rehab: 17th to Mainplace 2,800,000 - Industrial Street Repair Program 3,090,790 - Local Street Preventative Maintenance 4,000,000 24,000,000 MacArthur Blvd Rehab: Harbor to Fairview 1,283,550 - Pavement Management 400,000 2,400,000 Project Development 250,000 1,500,000 Residential Street Repair Program FY26-27 1,000,000 - Richland Street Sidewalk 600,000 - Right-of-Way Management 350,000 2,100,000 Santa Ana Grade Separation 400,000 - Street Median Landscaping 1,024,000 - Street Improvements Total 21,162,340 37,200,000 r' ✓ v s k. Edinger Ave and Standard Ave Street Improvements City Council 11 23 — 230 6/2/2026 THIS PAGE INTENTIONALLY LEFT BLANK N O R q /V � G� AO G o ! SA. 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NTA ANA City Council 26 23 — 245 6/2/2026 PROJECT CATEGORY: TRAFFIC IMPROVEMENTS Project Title Proposed FY2026-27 Planned Projects Years 2-7 18th Street Streetlights 350,000 4th St Regional Traffic Signal Synchronization 210,000 Bristol St Corridor Regional Traffic Signal Synchronization 250,000 Harvey Avenue and Carol Avenue Streetlights 100,000 Heroes Elementary,Carver Elementary,Willard Intermediate,Wilson Elementary SRTS 50,000 Multi-Modal Project Development 80,000 480,000 Safe Routes to Parks Plan 651,200 Traffic Calming 1,000,000 Traffic Management Plans 100,000 600,000 Traffic Safety Project Development 50,000 300,000 Traffic Signal Equipment Replacement 100,000 600,000 Traffic Improvements Total 2,941,200 1,980,000 i h a d rG Standard Ave Protected Bike Lanes: Warner Ave to 2nd St City Council 27 23 — 246 6/2/2026 Q q D C14 } � , Q \ \ \ LL LL \ LL LL ƒ \ C4 , . § / LL LL 7 ) R C. a LU LZ 2 % U \ CD , . CD , . w2 @ e \ 3: m C 3 F- CL / 0 & � } } F � 2 \ N 4 \ 0 , . m , . 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I §{ CL 13M Q < q L L) � 2 LU F- « U) co @ 2 ƒOf 7 Lu 2 \\/ /k U) � j \ « w { Z-j6 q LL / z k � �P:s� ® wk o \ O){/\ \ /\ " \ CL1m w ƒC) g q / 2 IL m �z / & / S W k § § % 3 b U &LM L U 2 O ¥ O = I \ Q q D C14 - � Q \ k � C k / \ L / / 2 ) LL LL ƒ m N o o (N o 0 @ / a e / 8 / / \{ / G /LL LL \ ) \ § \ k CD § \ k \ I w R 6 R a / \ L & > °LL � © a 2a \ wj 8 w 5 Q ° E2 ° ° k t m \ 7 q / 0 / ° LO O & » ° lz � 2 & LL % � a (\ / LU § = k § C C \ U 2 § \ § \ F * L) b 0 \ � \ )\ § \ k § \ k U N � a ram® o f 0 2 � p 9/\ L ° L ° / E ) }\\ m « z £55) § k C § \ k RU tt\o> a � 0 2 U z w zzZ\22 L ° L ° �` | U > O /§ E>{ � LL 0 oc $ay/7 q >. � *®\e® F- FCN 2(t [\ 0 0 v L) 2 rz ® C0 LU ® « U)E-: ® 2 $ 7 e LU -CY) R I o Q) cn D _ \ � {.-2E 0 LL \ f wt � Q LL z � w\] ¥2{ w c O \ � w {\32 w k 0f.22� E w / � � � 0 / k / a k / te �&§7 o a m �z ) 0 ( & LU \ SZ _ LU \ � % / F- \ « [ « U k L) w7 w2 2 U Qe Q � O \ U w 2 LU F o O ¥ O = I \ � % coa ¢ a ¢ r , 2 / Q q .E ) � {a2 Ekz Q ® ` \ \Q k Q k \\\ \ � 04 \ 8 f2 : LL LL { Cu @ » 3 2 \ k ) \ k z: /e ® \ 8 Cl) \ CD /�2 L - L - « � /\} ) *° ° § \ k § \ k p �® y G w @ \o \ 8 \ LU 7;\ Q z aw \ w \{)2 8 U - z !§ CD CD CD 0 0 § LU {\_2z m y k e y s % �a2«oa \ � § \0 �� EZ § CD / ) LL LLZ � y <\ LU § C k 0) \ C § \ CD § \ � � o b 2 § m \ \t\ § \ k § \ k U Q of y \ � \ 8 � K ta / « W \/r m Z CL ƒ® % « R § \ § § Ga I }�\{ § \ § \ / LO kC\l L � \bE- . \ b 2 2\/ z Q Q i q � � a2Q@ �/\\\ / � 2 � R @ « Of LU @ 2 ƒ ® e 2 Q, FMI @ a ± cn LL } \ LL / z % )\\\ w k Duos$ w } U / { � �M 0 k / k / a ¢ ! E£ a m �z � � LLU LLi - � o a _ � Q [ « 3 � \ % L 2 L) / L 0 \ C) w2o LU 2 O ¥ � O2 = O L \ ® o w c a a ¢ z CL , 2 / PROJECT CATEGORY: CITY AND PARK FACILITY IMPROVEMENTS ProposedProject Title Years 2-7 Alton Bike Trail &Security Cameras 600,000 - Cabrillo Park Restrooms 650,000 - Delhi Library ADA Improvements 100,000 - Edna Park Shade Structure 250,000 - Logan/Chepa's Park Construction 1,000,000 - Santa Ana Homeless Shelter Generator Improvements 300,000 - Synthetic Turf Dan Young Soccer Complex 285,0001 - City&Park Facility Improvements Total 3,185,000 - J ■ • ■ • �- h l� r Outdoor Library at Jerome Park City Council 39 23 — 258 6/2/2026 Q _\ � {\ � Q \\ N � 2 {\ \ _ : / \\ C4 , . § o \} LL LL ƒ Q) p2 \{ CD C co w Lu 6 22\k % U �/\ CDo, . , . \ LU \ ;% @ e apa m q I LU CL / LU I ® & � } } F- \ z o N \ \ � , . ()0 , . q \ k !})a e e >. � {wo & § § Q )j {\ ? 2 CL >{ § ! « e ) t5 § § \ k § G a I \\\} � \ 8 m / \ 3 2 >/2 � _ � G G LO « LU Z \@7 / 0 P: . 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S \ R e e LU ) ( \\ >- % LL � � / %\/ LL LL 7 2 a )\ (13z § 8 ! / 8 ® {k k® 7 0 o S o C I ®\ 3 & a & n J m )fir\/ � \ \ � \ $ q U) p foc 0. 0- *k E: F- F- m q e � 22 \y2 ! 0 0 ± L U 2 E .0 R 2 \ k Lu �/�k( ® k LT � Ea ` ee LL LU \\a% Q) q \ \ \ \ ® \ LU / O ƒ ;- Lu 2 U s ® \ �\ \ oc 0 \ \ k / awe %= 0 0 0 IL cn �z ) \ \ � & ( ° a E � � L I \ � \ Q '8 « U � 3 U / 2 w / w ± : E \ U Q � Um3 Lu i � ® / � 2 ,a « 2 \ 2 :f 0 I / a -j a6Q- 2 / cfl a N a °o O o 'a �ro Q.c° o Q N N= E a c m my vyj E .may• i M M i Cfl U..�. y N �Q i�O M M N U cp1 1,C Q U y N N co O h M m .O•h O M M N Q U U a O wB� Q.G.�N Q LL LL N.w o'� E �; �o LT 0 m Ua='maCo a N.c' M ' M U a N O C N E 0 cm (CIO ri) N a G U im O.c m LL LL N -Q cB.i-+�J U1.0 LL c oa.c'mw ti c"c ai Q N LU O ° U.e Q'h M M a W Q_a c m Q'O Q LL LL O Z ,� .� m cn �O Q O.G m r a a ti U N Q O c am Q M W N cn vi a i .0 O T ;a h O m a N N CL LU a i- m.c.Q E z m Q_. LU N fn N N Q d LLLL LLLL ~ O VO o o O �w N w ()0 U N h N N Q N LUC p j.O N N 0- LL ' m O ZO N (0 O 4 V � QO N_ Q a Q. c a r- O o r� O o Q � mQia'- Q Z 0 i•,�'� N co O O � O O LU c 0�-Q i N O O N O O @ N � O O O O Z m .0 N LL M M L}L co Cl) co QW Z aQaQ ) N >LLO O 0 d oa. o Q Q N d m-c a m H H v) m V J U , EQ;� in Q)-2 t H LU °.c �o� F- Z LL cn L LLL u Za c= LL @ Z N W U (p 0 00 O O Q LL Oar= � ° Lu 2 V a. Q) U O U a IL cn �!z L42co cz OL _ ° O U w a LU a � o H Q v U P LL >, 2 Z W Q LUCL F- o i � aI .� Occ Oar V W .0 acne avLL Q Q q D 2y C14 w \ � \\ cc 2 q \ \j LT § @ , . § z . rz ƒ �� \ Lu x w > ® LL L \ 2 // o w »2 @ U2 } o , . o , . 2 w r r § O ) + F- LU may\ CL \ � & � } } F- \ Qo 2 E / N \ 00 m k L > e e L L LU / I,- } Z C co a « z \ § \ § § \ CD C R w 5 4 \ G ~ $ % m 2 \ LLcC LL (N 04 q ƒ ? 0\ . I ow q a 0 CN � { O O $ L) U$ R 2 � R \ « �� @ 2 \ \ \ R D g U� om cn LL ± v V\ o o % z \ w ° w / o O m p k w 2 0 /i / 7 > IL /E \ q \/ / IL m � G \ � \ / .. { 2 F- \ 3 3 � t U / \ 2 Q e U m �e O \ U w § w I m F 2 n / � ng ® « Qz 2 \ \ 2 �\ I / amU aGC 2f FY2026-27 UNFUNDED CAPITAL IMPROVEMENT PROJECTS Although the FY2026-27 Capital Improvement Program provides for vital infrastructure improvements throughout the City, a backlog of deferred maintenance and limited resources result in a growing list of capital needs throughout the City. The list below is not an exhaustive list and is not listed according to priority. Projects identified where no current funding exists are categorized as unfunded. To date, the City has completed assessments of its streets, alleys, sidewalks, parks, storm drains, pump stations, City-owned fleet, and facilities. This report only includes priority projects with identified estimated costs. Dollar amounts represent estimates and are subject to change. Projects are added to this report once estimated scopes and budgets are developed. City Council 47 23 — 266 6/2/2026 C v 4� L by O c0 co v c v 0 > v N O C R C 0 L Q 4, b.0 Q W -0 N C = av 0 a, o o N Y C U Uj L a1 X = >. U 0 3 a1 a1 Q ra -a C � a) L ++ C v cu X � v Q c (U a, -D = E a, -0 by C C:) O O h C U >; C O cn C to to raO 6 41 O C C. > . 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NTA ANA City Council 64 23 — 283 6/2/2026 ORANGE COUNTY TRANSPORTATION AUTHORITY (OCTA) FY2026/27 - FY2032/33 CAPITAL IMPROVEMENT PROGRAM The City of Santa Ana is required to submit an annual Seven-Year Capital Improvement Program (CIP) to remain eligible for OCTA Measure M funding. Projects with active Measure M funds are carried forward until project closeout and/or final reimbursement with OCTA. The following section contains the OCTA approved 7-year spending plan of all Measure M active projects (previously approved and any planned). 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NTA ANA City Council 82 23 — 301 6/2/2026 PREVIOUSLY FUNDED FY2026-27 CIP PROJECTS* Project Category Project Title Prior FY Funding Proposed Total Project FY2026-27 Budget Streets 17th St Rehab:Grand to Cabrillo Park 834,500 4,764,000 5,598,500 Streets Broadway St Rehab:17th to Mainplace 307,700 2,800,000 3,107,700 Streets Industrial Street Repair Program 2,857,801 3,090,791 5,948,592 Streets MacArthur Blvd Rehab:Harbor to Fairview 4,413,300 1,283,550 5,696,850 Streets Santa Ana Grade Separation 7,299,918 400,000 7,699,918 Traffic Bristol St Corridor Regional Traffic Signal Synchronization 3,574,926 250,000 3,824,926 City&Park Facilities Synthetic Turf Dan Young Soccer Complex 320,000 285,000 605,000 Total Project Budgets 1 19,608,145 1 12,873,341 1 32,481,486 *This list reflects funds allocated only to one-time projects in the prior fiscal year and does not include any ongoing or recurring projects. r:;s 77 yr . j .fie.. �.., x .•' - 1t Santiago Park Improvements Phase II City Council 83 23 — 302 6/2/2026 THIS PAGE INTENTIONALLY LEFT BLANK N O R q /V � G� AO G o ! SA. NTA ANA City Council 84 23 — 303 6/2/2026 Funding Sources The City is currently operating in an environment where insufficient discretionary resources exist to fund all of the City's infrastructure and other capital needs. As a result, the City seeks alternative funding through federal, state, and local grants, as well as other restricted funds. These grants are not only highly competitive, but they also have tight guidelines regarding how awarded funds can be expended. The City's major funding sources are: Active Transportation Program (ATP) — The ATP was created by Senate Bill 99 to encourage increased use of biking and walking, increase safety and mobility for non- motorized users, and advance the active transportation efforts of regional agencies to achieve greenhouse gas (GHG) reduction goals. Active Transportation Program SB-1 Augmentation (ATP-SB-1)—Most recently,the Road Repair and Accountability Act of 2017 (SB1) nearly doubled the amount of available funds for the Active Transportation Program. Affordable Housing Sustainable Communities(ASHC)—TheAHSCProgram providesgrants and/or loans to projects that make it easier for Californians to reduce greenhouse gas emissions by ensuring housing, jobs, and other destinations are easily accessible by walking, biking, and transit. American Rescue Plan Act (ARPA)— COVID-19 pandemic recovery initiative designed to provide support to the Santa Ana community. Project categories include Direct Assistance Programs, Public Health & Safety Initiatives, Pandemic Recovery programs, funding for Critical Infrastructure, and support programs to assist with the City. Cannabis Public Benefit Fund (Service Enhancement) — Established to fund new and/or additional youth services, community enforcement, and code enforcement through the collection of cannabis tax revenues. The General Fund transfers two-thirds of adult use and supply-related Cannabis tax to this Fund. (Ordinance NS-2959) Capital Outlay Fund—The Capital Outlay General Fund is supported by transfers from the City's General Fund, and through donations received from citizens, corporations, and non- profit organizations specifically for capital projects. Community Development Block Grant (CDBG) — CDBG Program Funds support community development activities to build stronger and more resilient communities by improving the lives of low- and moderate-income residents. Congestion Management and Air Quality(CMAQ)—CMAQ Funds are designed to reduce traffic congestion by encouraging alternatives to driving alone, improving traffic flow, and helping Santa Ana meet air quality goals. City Council 85 23 — 304 6/2/2026 Developer Impact Fees—The City imposes fees on land development projects to mitigate general impacts to city infrastructure, such as parks, library, transportation, sewer, and storm drainage systems. The primary objective of these fees is to ensure that new development pays the capital costs associated with growth. Drainage Assessment Fee (DAF) — In accordance with Section 34-191 of the Santa Ana Municipal Code, the City is divided into drainage assessment areas to defray the cost of improvements to drainage facilities. Emergency & Health Grants — Federal and State to local governments to fund a portion of the costs of rebuilding a community's infrastructure in response to disasters. Federal Aid Safety Program —These federal grant programs are designed to significantly reduce traffic fatalities and serious injuries on public roads. Federal Clean Water Protection Enterprise (FCWPE) —This source funds the operations and maintenance of storm drain systems as well as pollution reduction under the new National Pollutant Discharge Elimination System (NPDES) permit issued by the Santa Ana Region of Water Quality Control Board in January 2002. Gas Tax—California imposes a cents-per-gallon tax on motorists for fuel consumption. It is apportioned to cities based on population and can only be utilized in the maintenance and construction of public streets, highways, and mass transit guideways. General Fund — The general fund is supported by revenue received from sales tax, property tax, utility tax, and other miscellaneous tax revenue, which provides funding for City operations. Housing Related Parks Program (HRPP)—HRPP provides funding for parks and recreation projects that benefit the community and enhance the overall quality of life. Highway Safety Improvement Program (HSIP) — These grant programs are designed to significantly reduce traffic fatalities and serious injuries on public roads. Measure M2 — A 30-year one half-cent sales tax for transportation improvements in Orange County through 2041. Each jurisdiction receiving M2 funds must adopt an annual expenditure report to account for funds expended that satisfy Measure M2 Maintenance of Effort (MOE) requirements as established by the Orange County Transportation Authority (OCTA). Measure M2 Competitive —The competitive portion of Measure M2 consists of the following programs: Regional Capacity Program (RCP), Regional Traffic Signal Synchronization Program (RTSSP), and several transit programs. City Council 86 23 — 305 6/2/2026 Measure M2 Fairshare — This local fair share program returns a portion of the Measure M2 Streets and Roads revenues to the cities and the County of Orange once a set of specific criteria is met. Park Acquisition & Development Funds (A & D) — The City assesses a Residential Development Fee to any entity adding a net increase in residential units and/or converting apartments to condominiums. These fees are utilized for the acquisition, construction, and renovation of park and recreation facilities. Parks, Recreation,Community Services Agency Fee& Donation (PRCSA F&D)—This fund is intended to hold monies received from donations from the public and from employee contributions to Parks, Recreation, and Community Service Agency programs. Refuse Vehicle Impact Fee — Funds received in the course of business for the public collection and disposal of refuse. The City adopted a Vehicle Impact Fee program to provide funding for necessary improvements to the City's streets to offset the wear and tear impact of heavy vehicle travel. Regional Transportation Center — Also known as the Depot, combines Amtrak, Orange County Transport Authority (OCTA), intercity and interstate bus transportation, airport, and taxi services all in one location. Funds are generated through user fees, rental income, and general funds transfer. Road Maintenance and Rehabilitation Account (RMRA SB-1) — These funds are apportioned by formula to eligible cities and counties for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system. Sanitary Sewer Capital — A portion of Sewer Utility Charges is dedicated to offset the costs of maintaining the City's extensive system of sanitary sewer infrastructure. Select Street Construction Funds — Comprised of State Gas Tax and County Gas Tax funding, this fund includes all new work, reconstruction, widening, or traffic improvements performed on the "Select Street System" of the City. Sewer Connection Fees — All monies received by the City as a fee for connection to the public sewers are deposited into the Sewer Connection Fee Fund for the construction of sewers. State Resources Agency Grant (CA Resources Agency Grant) — The California Natural Resource Agency Grants administer various grant programs designed to restore, protect, and manage the state's natural, historical, and cultural resources. Traffic System Management Grants — Funded through the California Office of Traffic Safety,these grant programs are designed to make California roadways safer. City Council 87 23 — 306 6/2/2026 Transportation System Improvement Area Fund (Area Fees) —Transportation Area Fees are charged to new development to offset the cost of transportation system improvements within the area adjacent to the cities of Orange and Tustin. Water Utility Capital Fund (Acquisition & Construction) —The City charges a user fee for providing water services to residents and businesses in Santa Ana. All monies are used to fund operating and maintenance costs,as well as capital improvements of the City's water system. Approximately 10% to 20% of these funds are allocated to water system capital improvements each year. Centennial Park Improvements and Dog City Council 88 23 — 307 6/2/2026 Glossary of Terms Active Transportation—Active modes of transportation, including walking and bicycling. Allocation — Restricted money from another governmental agency, which is non- competitive and typically based on a City metric such as population. Arterial Street — A highly trafficked through street connecting different areas or neighborhoods of the City. Bike Lane — Dedicated traffic lane for bicycles, segregated with striping or a physical barrier such as a curb. Buildings — City-owned buildings, which may or may not be accessible to the public. Examples include City Hall, the Corporate Yard, and fire stations. Fund—The resource used to pay for the project cost. Examples include the Measure M2 Fund,the Gas Tax Fund, and the Water Enterprise Fund. Multiple Funds can pay the costs of a single project. Funded—The City has identified funding for the project. Grant — Restricted money from another governmental agency, based upon a project application and award. Due to limited grant resources, applications are typically competitive. Maintenance of Effort (MOE) — Requirement for the City to spend its own unrestricted resources in order to receive restricted money from another governmental agency. Matching Requirement— City commitment to fund a portion of a grant-funded project. For example, a grant may only fund 80% of the cost of a project, and the City must fund a matching contribution for the remaining 20%from other resources. Mobility—Ability to move freely and easily. Overlay — Street pavement repair, including grinding down the existing surface and laying fresh asphalt. Parks System — Includes parkland, community centers, and park facilities such as restrooms,shelters, and playgrounds. Pavement Condition Index (PCI) — System of scoring the condition of street pavement, with a 100 being a newly constructed street and a 0 being a completely failed/impassable City Council 89 23 — 308 6/2/2026 street. Rehabilitation— Repair of an existing facility. Residential Street— Neighborhood streets that typically have a 25-mph speed limit. Roadway—Includes street pavement, sidewalks, medians,traffic safety implements such as bike lanes and guardrails, traffic signals, and streetlights. It is common for restricted revenue to allow spending for all elements of a roadway. Secondary Street—Feeder streets that connect neighborhoods to arterial streets. Sewer System — Includes sewer main pipelines, pump stations, and sewage treatment facilities. Slurry Seal — Street pavement repair consisting of a thin layer of slurry applied over the existing surface. Stormwater System — Includes stormwater drainage pipelines, inlets/outlets, catch basins, and water- quality filtration systems. Traffic Signal Synchronization — A traffic engineering technique of matching the green light times for a series of intersections to enable the maximum number of vehicles to pass through, reducing stops and delays experienced by motorists. Unfunded—The City has not identified available funding for the project. Water System — Includes water main pipelines, water meters, pump stations, and filtration/purification systems. City Council so 23 — 309 6/2/2026