HomeMy WebLinkAboutItem 10 - Reprographic Paper and Envelopes Finance and Management Services
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Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 2, 2026
TOPIC: Reprographic Paper and Envelopes
AGENDA TITLE
Purchase Order Contract with Veritiv Operating Company for Reprographic Paper and
Envelopes (Specification No. 26-062) (General Fund and Non-General Fund)
RECOMMENDED ACTION:
Award Purchase Order Contract to Veritiv Operating Company for Reprographic Paper
and Envelopes for a one (1)-year term in an amount of$107,000 beginning June 2, 2026
and expiring June 1, 2027, with provisions for three (3), one (1)-year renewal options, in
a total amount not to exceed $428,000.
GOVERNMENT CODE 484308 APPLIES: No
DISCUSSION:
The Finance and Management Services Agency's Central Services Division requires
copier, laser, and specialty papers to provide copy paper and in-house duplicating
services for departments throughout the City. In addition, the Police Department's Central
Distribution Center and Jail Operations stocks copy paper for the Police Department and
Holding Facility, respectively.
Santa Ana Municipal Code, Section 2-807(d) authorizes the City to purchase against
contracts from any public agency utilizing a competitive bid process. The County of
Orange, a cooperative government purchasing agency, awarded a contract to Veritiv
Operating Company (MA-031-26010436) as a result of an open, competitive bidding on
behalf of its members, which includes government agencies.
Staff researched available procurement options and determined that Veritiv Operating
Company meets the City's specifications and can provide the Reprographic Paper and
Envelopes to be utilized by the Finance and Management Agency — Central Services
Division. By leveraging the procurement power through cooperative purchasing, the City
of Santa Ana is able to obtain nationally vetted, high quality products at competitive
volume pricing, and is in accordance with the City's existing Purchasing Guidelines.
Reprographic Paper and Envelopes
June 2, 2026
Page 2
ENVIRONMENTAL IMPACT:
There is no environmental impact associated with this action.
FISCAL IMPACT:
Funding is available in the current FY 2025-26 budget and funding for subsequent fiscal
years will be included in the proposed budgets for City Council consideration. Funding
allocations for renewal o tion ears will follow the same account allocation shown below.
Fiscal Year Accounting Fund Description Accounting Unit, Amount
Unit- Account
Account # Description
2025-26 01110120- Finance & Management Miscellaneous $6,250
June 63001 Central Services Operating
Expenses
2025-26 01114450- Police Central Miscellaneous $1,667
June 63001 Distribution Center Operating
Expenses
2025-26 01114475- PD Jail Operations Miscellaneous $1,000
June 63001 Operating
Expenses
2026-27 01110120- Finance & Management Miscellaneous $68,750
Jul — May 63001 Central Services Operating
Expenses
2026-27 01114450- Police Central Miscellaneous $18,333
Jul — May 63001 Distribution Center Operating
Expenses
2026-27 01114475- PD Jail Operations Miscellaneous $11,000
Jul — May 63001 Operating
Expenses
Total Year 1 Cost $107,000
Submitted By: Alexander Trinidad, Executive Director, Finance and Management
Services Agency
Approved By: Alvaro Nunez, City Manager