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Item 16 - Resolution & Adjustments to Accept the State of Cal Volunteers Youth Service Corps Award Agreement JP2017-Y2526
Community Development Agency www.santa-ana.org/cd Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 16, 2026 TOPIC: State of California Volunteers Youth Service Corps award for The Santa Ana Youth Employment program AGENDA TITLE Resolution and Appropriation Adjustment to Accept the State of California Volunteers Youth Service Corps Award Agreement JP2017-Y2526 (Non-General Fund) RECOMMENDED ACTION 1. Adopt a resolution to accept the State of California Volunteers grant award, and authorize the City Manager to enter into State of California — Department of General Services, Standard Agreement No. JP2017-Y2526 (Grant Agreement) for $1,500,000 for the Santa Ana Youth Employment Program. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE ACCEPTANCE OF GRANT FUNDS FOR CALIFORNIA VOLUNTEERS 2025-2026 YOUTH SERVICE CORPS COMPETITIVE PROGRAM THROUGH THE STATE OF CALIFORNIA FOR THE CITY OF SANTA ANA YOUTH EMPLOYMENT PROGRAM 2. Authorize the City Manager, or designee, to conduct all negotiations, sign, and submit all documents, including, but not limited to, applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Project scope, including, but not limited to, agreements with contractors, consultants, and vendors detailed in Exhibit B, Budget Detail of the Grant Agreement. 3. Approve an appropriation adjustment to recognize $1,500,000 in funds from California Volunteers State General Funds-State Grant-Direct account (no. 18318002-52025) and appropriating the same amount to expenditure account (no. 18318763-various). (Requires five affirmative votes) GOVERNMENT CODE 484308 APPLIES: No DISCUSSION The State of California's Governor's Office of Service and Community Engagement / California Volunteers has awarded the City $1,500,000 through a competitive Adopt a Resolution to accept the State California Volunteers Award June 16, 2026 Page 2 application process to implement a Youth Service Corps - Santa Ana Youth Employment Program. On December 19, 2025, staff responded to a competitive request for application (RFA) with the California Volunteers office for their 2025-2026 Youth Service Corps. On February 6, 2026, staff received notification of the award and has been working with the State to prepare the necessary documents to receive the award. This award represents the City's third award from California Volunteers. The City has successfully administered two previous Youth Service Corps grants. In June 2022, the City received $4,497,514 to support a youth workforce development program that provided 400 youth participants with an average of 350 hours of paid work experience over a two-year period at various City departments and local nonprofit organizations. In June 2024, the City received an additional $2,000,000 and served more than 300 youth participants, who collectively completed 77,394 hours of paid work experience at a rate of$20 per hour. This proposed round of funding will support approximately 100 youth participants between the ages of 16 and 30. Participants will be compensated at a rate of$20 per hour and complete between 300 and 900 hours of work experience, depending on their assigned worksite and career pathway. In addition to the work experience component, participants will receive workshops and training to meet the goals for the program which include: (1) preparing youth for educational and career success, (2) expanding public service workforce pipelines, (3) strengthening community well-being by addressing food insecurity, and (4) enhancing quality of life through increased economic opportunity. The Santa Ana WORK Center will serve as the lead and primary service provider for the program, administering all core program functions including program compliance, tracking, reporting, recruitment, eligibility determination, orientation, worksite development and placement, payroll, participant supervision, case management, career counseling, supportive services (public transportation, gas cards, clothing, and assistance in locating child care), linkages with alternative secondary education and adult continuing education, and other appropriate referrals. In addition, the Santa Ana Public Library will provide digital literacy and online research workshops, while Working Wardrobes will deliver career-readiness training, including resume development, interview preparation, workplace professionalism, and professional attire assistance. Adoption of the Resolution will allow the City to execute the agreement with the State's California Volunteers office and obligate the funds for the grant period ending December 31, 2027 (Exhibit 1). FISCAL IMPACT Approval of the appropriation adjustment will recognize $1,500,000 in funds from California Volunteers State General Funds-State Grant-Direct account (no. 18318002- 52025) and appropriate the same amount to expenditure account (no. 18318763- Adopt a Resolution to accept the State California Volunteers Award June 16, 2026 Page 3 various). Grant includes 10% Administrative Costs, at least 50% for Youth Fellow Wages, and remaining to Program Expenses. Funds will be assigned, budgeted, and available for expenditure in FY 2025-26. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 2026-27. Fiscal Year Accounting Fund Description Accounting Unit, Amount Unit-Account Account Description CA for All Youth 18318763- CA for All Youth Workforce FY 2025-26 61 xxx Workforce Development Program, $442,550 Development Program Salaries & Benefits (Staff) CA for All Youth 18318763- CA for All Youth Workforce FY 2025-26 61xxx Workforce Development Program, $809,400 Development Program Salaries & Benefits (Participants) CA for All Youth CA for All Youth FY 2025-26 18318763- Workforce Workforce $41,110 62xxx Development Program Development Program, Contractual Services CA for All Youth CA for All Youth FY 2025-26 18318763- Workforce Workforce $3,100 63xxx Development Program Development Program, Commodities CA for All Youth CA for All Youth FY 2025-26 18318763- Workforce Workforce $111,900 65xxx Development Program Development Program, Fixed Charges CA for All Youth CA for All Youth FY 2025-26 18318763- Workforce Workforce $91,940 69xxx Development Program Development Program, Miscellaneous Total $1,500,000 EXHIBIT(S) 1. Resolution Submitted By: Michael L. Garcia, Executive Director, Community Development Agency Approved By: Alvaro Nunez, City Manager EXHIBIT 1 Resolution No: 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE ACCEPTANCE OF GRANT FUNDS FOR CALIFORNIA VOLUNTEERS 2025-2026 YOUTH SERVICE CORPS COMPETITIVE PROGRAM THROUGH THE STATE OF CALIFORNIA FOR THE CITY OF SANTA ANA YOUTH EMPLOYMENT PROGRAM WHEREAS, the California Volunteers has been delegated the responsibility by the Legislature of the State of California ("State") for the administration of a grant 2025-2026 Youth Service Corps Competitive Program ("Grant") to the City of Santa Ana ("City"), for the City of Santa Ana Youth Employment Program ("Project"), setting up necessary procedures governing Grant distribution; and WHEREAS, the City will enter into a contract with the State of California ("Exhibit A")to accept the Grant funds and to implement the programs detailed in the Project, which was submitted to and accepted by the State via Request for Applications, Solicitation Number CV25-YSC04. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby: A. Approves the acceptance of grant funds of up to a maximum amount of Two Million Dollars ($1,500,000) for the Grant Project; and B. Certifies that the City has or will have available, prior to commencement of Project work utilizing specified Grant funds, sufficient funds, including those provided by this Grant, to complete the Project; and C. Certifies that the City has or will provide sufficient funds to operate and maintain the Project subject to reimbursement by the State through the Grant funds; and D. Certifies that the City has reviewed, understands, and agrees to the provisions contained in the State of California — Department of General Services, Standard Agreement with Governor's Office of Service and Community Engagement / California Volunteers, Agreement No. JP2017- Y2526 ("Grant Agreement"); and E. Delegates the authority to the City Manager, or designee to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements (including but not limited to the Grant Agreement, attached hereto as Exhibit A), amendments, and payment requests, which may be necessary for the completion of the Project scope(s), including but Resolution No. 2026-XXX Page 1 of 2 EXHIBIT 1 not limited to agreements with contractors, consultants and vendors detailed in the Grant Agreement; and F. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. Section 2. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. Adopted this day of 120 Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Andrea N. Garcia Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026-XXX to be the original Resolution adopted by the City Council of the City of Santa Ana on June , 2026. Date: City Clerk City of Santa Ana Resolution No. 2026-XXX Page 2 of 2 SCO ID: 0680-JP2017-Y2526 STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES EXHIBIT 1 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(if Applicable) STD 213(Rev.04/2020) JP2017-Y2526 GO-LCI-0650 1.This Agreement is entered into between the Contracting Agency and the Contractor named below: CONTRACTING AGENCY NAME Governor's Office of Service and Community Engagement/California Volunteers"hereinafter referred to as State" CONTRACTOR NAME City of Santa Ana,"herei nafter referred to as Gra ntee" 2_The term of this Agreement is: START DATE THROUGH END DATE December 31,2027 3.The maximum amount of this Agreement is: $1,500,000,00 or One Million,Five Hundred Thousand Dollars and 00f100 4.The parties agree to comply with the terms and conditions of the following exhibits,which are by this reference made a part of the Agreement. Exhibits Title Pages Exhibit A Scope of Work 12 Exhibit B Budget Detail 2 Exhibit C Budget Payment Provisions 1 + California Volunteers'Reporting,Invoicing,Service Events and.lor Member Convenings,Programmatic and Exhibit D Fiscal Document Retention 4 HExhibit E* General Terms and Conditions* Online Items shown with an asterisk(*),are hereby incorporated by reference and made par-tof this agreementas i attached hereto. These documents can be viewed at Mips.11www.dgs.ca.govlOLSlResources IN WITNESS WHEREOF,THIS AGREEMENTHAS BEEN EXECUTED BY THE PARTIES HERETO. CONTRACTOR CONTRACTOR NAME(if other than an individual,state whethera corporation,partnership,etc.) City of Santa Ana CONTRACTOR BUSINESS ADDRE55 CITY STATE ZIP PO Box 1974 M-13 Santa Ana CA 92702 PRINTED NAME OF PERSON SIGNING TITLE Alvaro Nunez City Manager CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED See signature page APPROVED AS TO FORM: SONIA R. CARVALHO City At rney �/,^� El (ilitK Andrea N. Garcia Senior Assistant City Attorney Page 1 of 2 EXHIBIT 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA JENNIFER L. HALL ALVARO N"EZ City Clerk City Manager RECOMMENDED FOR APPROVAL: MICHAEL L. GARCIA Executive Director Community Development Agency SCO I D: 0680-J P2017-Y2526 STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES EXHIBIT 1 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(IfApplicable) STD 213(Rev.04/2020) J P2017-Y2526 GO-LCI-0650 STATE OF CALIFORNIA CONTRACTING AGENCY NAME Governor's Office of Service and Community Engagement/California Volunteers CONTRACTING AGENCY ADDRESS CITY STATE ZIP 1400 10th Street Sacramento CA 95814 PRINTED NAME OF PERSON SIGNING TITLE Anthony Chavez Chief Deputy Director CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION(If Applicable) SCM,Chapter 4.04(A)(4) Page 2of2 Exhibit A- Scope of Work Cit of Santa Ana EXH I B I J02017-Y2526 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 Point of Sandy Barba, Workforce Specialist IV Contact: City of Santa Ana Community Development Agency sbarba@santa-ana.org (714) 565-2611 Section 1: Program Goal The City of Santa Ana seeks to expand youth employment opportunities and strengthen long-term career pathways for local youth by participating in the California Volunteers Youth Service Corps. Through this program, the City of Santa Ana will provide increased youth access to meaningful paid work experience, build a pipeline into public sector and community-serving careers, and enhance municipal capacity to address critical local needs in public service, education, and food insecurity. Santa Ana faces ongoing barriers that hinder young people from entering the workforce, such as limited entry-level opportunities, lack of work experience, and economic and social challenges that mostly impact low-income and historically underrepresented youth. This program aims to reduce these obstacles by providing structured work experience combined with mentoring, career exploration, and comprehensive support. Participation in this program directly supports several of the City's strategic goals: (1) preparing youth for educational and career success, (2) expanding public service workforce pipelines, (3) strengthening community well-being by addressing food insecurity, and (4) enhancing quality of life through increased economic opportunity. The program also reinforces the City's mission to deliver efficient public services in partnership with the community by cultivating a skilled, diverse, and service-oriented local workforce. With the support of this grant, the City will offer youth hands-on work experience across municipal departments and nonprofit agencies, complemented by skill-building workshops and individualized career guidance. These opportunities will increase youth employment readiness, expand interest in public service career pathways, and help address the City's operational needs in high-demand areas. The City's goal is to create a sustainable model that both improves youth outcomes and strengthens municipal capacity to serve residents. Section 2: Program Design The City of Santa Ana will implement the program in-house through the Santa Ana WORK Center, which has decades of experience operating high-quality youth workforce programs with seamless access to services for youth, connecting them with relevant programs and partners within the Youth Service Providers Network (YSPN). The WORK Center Serves as the central navigator for these partnerships, ensuring alignment with grant objectives and best practices in youth workforce development. The City has demonstrated capacity in administering and implementing two prior 1 EXHIBIT 1 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 rounds of California Volunteers-funded Santa Ana Youth (SAY) Employment Program. The program will serve a total of 101 youth through a structured, cohort-based workforce model that balances intensive, long-term engagement with broader exposure to career pathways within City departments. Beginning in April 2026, one 12-month cohort of 12 youth will participate in sustained paid work experience, working 20 hours per week at $20 per hour to support deeper skill development and long-term career exploration. To expand access and maximize impact, the program will also engage an additional 89 youth through four-month cohorts starting in May 2026 and continuing throughout the program year. This approach allows the City to reach a significantly larger number of participants while maintaining consistent supervision, quality programming, and meaningful workforce exposure. City staff will be responsible for participant placement, case management, payroll oversight, and the provision of supportive services, including public transportation assistance, gas cards, work clothing, and support in locating child care. Staff will also facilitate linkages to alternative and career technical education, secondary education, and long-term employment opportunities to support career pathway development. All programming will align with the grant's priority focus areas of public service, food insecurity, and education, which guide the structure of paid work experience placements and workshops across all cohorts. Public service will be the primary focus, representing approximately 50 percent of available worksites, with additional placements supporting food insecurity and education initiatives. Detailed worksite positions and focus areas are provided in Attachment A, which outlines more than 110 paid work experience positions developed across City departments and nonprofit agencies. The program will rely on a combination of internal City departments and carefully selected external partners who will enhance service delivery. The Santa Ana Public Library (SAPL), a City agency, will deliver workshops in digital literacy and the use of online research resources available through the Library. Their involvement supports both education and public service focus areas while introducing youth to internal City career pathways. Working Wardrobes, the City's primary community-based partner, will provide career-readiness workshops drawing on its 34 years of expertise in workforce development. Their services include interview preparation, resume building, harassment prevention, workplace professionalism, and access to professional attire through their career center. Personal shoppers assist each youth in selecting appropriate career attire, including professional clothing, shoes, and accessories. Working Wardrobes offers excellent quality clothing and accessories for both men and women. Participants choose a new "success suit" with the assistance of a trained `Personal Shopper' in an inviting, department store-like setting. This comprehensive "shopping" experience is designed with an emphasis on the dignity and respect of each person they serve. The goal is for all participants to look and feel successful, so they have the confidence to succeed in their interviews and careers. 2 EXHIBIT 1 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 Additionally, Chase Bank, a for-profit institution, will contribute in-kind financial literacy workshops that introduce youth to banking basics, budgeting, saving, and strategies for building financial stability. These collaborations strengthen the program's workforce development framework while ensuring all core program functions remain under City oversight. Through these workshops, described in more detail in Attachment B, youth gain foundational skills in communication, professionalism, financial literacy, technology, and academic support that will complement their hands- on work experience. The combination of structured placements, training, and mentoring ensures that youth build both immediate job skills and long-term career readiness. Work experience placements will be offered at more than 110 sites, including government departments such as Public Works, Parks and Recreation, Planning and Building, Community Development, and SAPL, as well as nonprofit partners focusing on food insecurity and education. Each worksite, position, and description is listed in Attachment A. Positions are designed to promote meaningful skill development, ranging from 300-hour placements to select 900-plus-hour opportunities aligned with career paths like Code Enforcement Associate, Code Enforcement Officer, Teacher Aide, Librarian, and Recreation Leader. The more hours at a worksite enable youth to gain the experience needed for competitive hiring in City roles, including some full- time, permanent positions with the City, educational institutions, or youth-serving agencies. Each payroll cycle will include a brief evaluation tool completed by the worksite supervisor to reinforce youth accountability and retention. Youth will have the chance to demonstrate progress and potential with each evaluation attached to their time card. Including a brief evaluation questionnaire with each time card has been effective in motivating youth to perform at their best, providing additional mentoring and guidance when needed, and serving as a retention tool for worksites engaged with our youth. It also offers oversight of youth performance and helps identify those who may benefit from counseling and mentoring to excel on the job and truly develop. Based on positive evaluations and a strong interest in career pathways, youth and worksites will have the opportunity to extend their experience beyond the required 300 hours. Approximately 50% of the program's paid work experience placements will be in Public Service worksites, providing youth with direct exposure to careers in public service and strengthening the pipeline of future City employees. Participants will be matched to worksites based on their interests, career goals, and availability, and will choose from their top three placement preferences to promote alignment, engagement, and retention. For select positions, youth will participate in a competitive interview process with worksite supervisors. This process ensures appropriate placement while offering participants hands-on experience in professional interviewing and workplace readiness. Program experience demonstrates that when youth interests are prioritized 3 EXHIBIT 1 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 and career pathways are clearly aligned, participants achieve higher completion rates and show increased motivation to pursue long-term career opportunities in public service. By providing meaningful paid work experiences with career exploration opportunities, the City of Santa Ana is addressing immediate community needs while developing a pipeline of skilled professionals. These experiences serve as stepping stones, guiding youth toward sustainable and fulfilling careers within their communities. The programs' comprehensive approach aligns with the City's commitment to building a strong, interconnected, and service-oriented workforce, ensuring that young people gain practical experience, professional development, and opportunities for civic engagement. The program is set to launch on April 1, 2026, and will operate throughout the year. Across all cohorts, the program will serve 101 youth through paid work experience placements, with outcomes tracked by cohort to ensure completion and skill attainment. This cohort approach has proven very effective, as defined start and end dates help youth manage their time more effectively, stay engaged, and complete the program. Youth benefit from starting with peers, taking part in coordinated workshops, and aligning their hours with the school calendar. The program's focus on valuable paid work experience, skill-building workshops, and personalized support meets both immediate community needs and Santa Ana's long-term workforce ambitions. By investing in pathways that prepare youth for careers in public service, education, and community roles, the City is nurturing a skilled, connected, and service-minded future workforce. Section 3: Youth Recruitment/Development To ensure broad and equitable access to the program, our team conducts ongoing, community-based outreach aligned with the goals of the Youth Corp initiative. We actively participate in outreach events across the region, including career fairs, Girls Inc. youth events, and additional community or city-sponsored events throughout the year. These engagements allow us to connect directly with young people, including those who are underserved or disconnected from traditional workforce pathways. Through these events, we provide information about employment opportunities, supportive services, and program enrollment. This outreach strategy is a key component of our efforts to reduce barriers, increase program visibility, and ensure that all young people have access to meaningful workforce development opportunities. Additionally, the City has established networks that will be relied upon to disseminate program information and assist in recruiting youth from the priority eligibility categories. For example, the Youth Services Provider Network through the WORK Center holds monthly meetings that bring together community-serving organizations with a youth focus and that work with foster, homeless, and justice-involved individuals. 4 EXHIBIT 1 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 The City will also use various media resources, including periodic news releases through its Public Information Officer, posting electronic program announcements/flyers on social media, and posting program information on the City's website. Other outreach strategies will include posting physical program announcements/flyers at all Santa Ana library branches, recreation centers, community and family resource centers, high school and college career counseling centers, and other high-traffic public spaces. Staff have worked hard to establish a presence and the importance of the SAY Employment program since it began in 2022 with our first round of California Volunteer funding. This year alone, we have received over 573 applications and had to close our online application at https://www.santa-ana.org/californianforall-youth-employment- program/to ensure we could enroll as many as possible within our funding and staffing capacity. With each funding cycle, we have surpassed our enrollment goal. Our current enrollment goal was 120, and we have exceeded it by 234, and have had to leverage local funding to serve more youth and address the community's need for our program. To remain competitive and effectively recruit, engage, and retain youth, the program's wraparound services are designed to address the diverse needs of the target population. These supports include a competitive hourly wage, transportation assistance, professional attire, career guidance, work-readiness workshops, housing navigation support, help with accessing needs-based social services, higher education guidance, and onboarding support, such as background checks, TB testing, and required work uniforms when applicable. While not all participants will require every support, trained and knowledgeable staff will conduct assessments to identify participant needs and ensure each youth has the resources necessary to complete the program successfully. For participants who are actively attending school, work schedules will be designed to accommodate academic commitments and prioritize educational success. This individualized, youth-centered approach has proven essential to participant retention and completion. Section 4: Metrics/Outcomes The City of Santa Ana will capture all required Youth Service Corps metrics using established data collection processes through the City's youth workforce programs, including the SAY Employment Program. The City maintains an internal database that tracks applications received, eligibility documentation, demographic characteristics, priority population status, worksite assignments, hours worked, and completion status. This database is updated continuously by program staff and serves as the foundational system for generating the monthly metrics required by California Volunteers. 5 EXHIBIT 1 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 All information required by the grant, including the total number of applications submitted, the number of open and filed positions, the number of youth enrolled, number actively serving during the reporting period, program exits, and total service hours, will be tracked through a combination of timesheet verification, supervisors' evaluations submitted each payroll cycle, and case management notes. The City also tracks the distribution of youth across the required focus areas of public service, education, food insecurity, and climate. This is collected at enrollment through worksite selection and validated monthly through worksite timesheets and supervisor check-ins. Priority population data, including low-income status, justice involvement, foster care history, mental health or substance abuse system involvement, homelessness, and other barriers, is captured at intake through the SAY Employment application, which mirrors the eligibility categories outlined by California Volunteers. This ensures accurate, real-time reporting of priority demographic data required at the state level. Survey data will be stored in the City's internal system and uploaded into the California Volunteers reporting platform (America Learns). Surveys will assess youth skills, career readiness, satisfaction, and progress toward career pathway goals. Additionally, contact information for each participant, including name, phone, email, zip code, worksite placement, and completion status, will be maintained for statewide communications and performance monitoring. The City's existing evaluation structure, where supervisors complete a short evaluation every payroll cycle, further strengthens accountability and provides qualitative insight into youth progress, soft-skill development, and areas needing coaching or support. These evaluations complement the state-required surveys and improve the accuracy of monthly reporting. Furthermore, we obtain success stories from our youth to gain their personal insight on their experience, as seen in Attachment C Success Stories. Through this integrated system of intake documentation, timesheet verification, evaluation tools, surveys, and ongoing case management, the City will fully meet California Volunteers' reporting requirements and ensure accurate, consistent, and timely submission of all program metrics and outcomes. Section 5: Budget/Staffing/Communications The City of Santa Ana is requesting $1,500,000 to serve 101 youth ages 16 to 30 from April 1, 2026, through December 31, 2027. The proposed budget is structured to prioritize participant wages and direct youth services while maintaining fiscally responsible administrative and operational oversight necessary to ensure program quality, accountability, and compliance. At least 50 percent of the total budget is dedicated to participant wages and wage- related costs to provide youth with meaningful, compensated work experience in high- quality worksites aligned with public service, food insecurity, and education. Youth will 6 EXHIBIT 1 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 earn $20 per hour and complete between 300 and 960 hours of paid work experience, depending on cohort structure, performance, and worksite placement. Wage calculations are based on projected participant counts, hours, and pay rates reflected in the program budget. Additional wage-related costs, including workers' compensation, payroll taxes, and benefits, are included under "Other Participant Costs" in full compliance with California Volunteers guidelines. When combined with Fellow Wages, approximately 54 percent of the total budget is invested directly in participants. Administrative costs are capped at no more than 10 percent of the total budget and support essential fiscal oversight, contract compliance, invoicing, internal auditing, and required reporting. Administrative staffing totals approximately 0.21 FTE and includes proportional allocations of finance, accounting, and administrative support staff. These positions ensure accurate payroll reconciliation, timely submission of financial and programmatic reports, and proper stewardship of state and City funds, while maximizing resources dedicated to direct youth services. Direct operating costs, when combined with administrative costs, remain within the allowable 30 percent cap and support core program operations. These costs include program supplies, materials, technology, and staffing time dedicated to recruitment, outreach, intake and eligibility determination, orientation, job matching, worksite coordination, timecard processing, data entry, and ongoing monitoring of participant progress. Direct program staffing includes approximately 1.00 FTE, consisting of an Economic Development Specialist III (0.05 FTE), a Workforce Specialist IV serving as program lead (0.35 FTE), a Workforce Specialist I supporting program operations (0.50 FTE), and an Account Clerk II (0.10 FTE). Together, these positions ensure consistent oversight of paid work experience placements, accurate wage payments, compliance with California Volunteers requirements, and effective coordination across more than 110 public and nonprofit worksites. Wrap-around services are strategically budgeted and remain within the 40 percent allowable limit to address barriers to participation and support youth retention and successful completion. These services include transportation assistance, professional clothing, work-related supplies, and referral-based support for child care and social services. Intensive case management and career counseling are delivered through dedicated staffing totaling approximately 2.50 FTE. Workforce Specialists assigned to conduct individualized assessments, coordinate supportive services, provide career guidance, and maintain regular contact with participants, with a particular focus on priority populations such as low-income youth, foster youth, justice-involved youth, and youth experiencing housing instability. The City has leveraged partnerships to expand services without additional cost to the grant. The Santa Ana Public Library will provide in-kind workshops in Al technology, digital literacy, and online research tools through existing programming, while Chase Bank will offer financial literacy workshops focused on budgeting, savings, and banking fundamentals. In addition, approximately $91,000 is allocated to Working 7 EXHIBIT 1 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 Wardrobes to deliver professional development and job-readiness workshops and to provide professional attire. Program staff will coordinate scheduling and participation for all partner-led activities to ensure alignment with program goals and participant needs. All program materials, outreach, communication, and participant-facing materials will comply with California Volunteers branding and messaging requirements, and the City is fully committed to participating in all required trainings and curriculum activities. Through this budget structure, the City ensures that the majority of funding directly supports youth wages and services while maintaining the staffing and operational capacity necessary to deliver a high-quality, accountable, and impactful youth employment program. 8 Attachment A EXHIBIT 1 iI ri . i i i • • Business Name Posiarn rFtie 300Hmrs 400 Hours Job Oheshriptiorc Focus.Area: Boys and Girls CJu6 of Central Assists youth with homework,supports and leads activities that build social skills, Orange Coast Junior Mentor 3 teamwork,and confidence.Gain hands-on experience in mentoring,program support, Education and youth engagement Assist staff in supervising students in the after-school program-Organize and City of Santa Ana-Salgado Program Aide 1 coordinate in preparing for events and activities.Help with customer service needs Education Community Center and administrative tasks upon request- Support teachers in the classroom by working and tutoring students one-on-one or in a group setting.Monitor students'behavior,report progress or concerns to teachers, El Sol Academy instructional Aide 3 2 Education and assist with lesson preparation-Shadow teachers to prepare them for a pathway to becoming a teacher. Supervise students and foster positive behavior and relationships with others. Organize and coordinate help to prepare for events and activities.Assist at-risk youth KidWorks-KCE Evergreen Center Program Aide 3 Education from preschool through college by providing educational programs,mentoring,and college career readiness services. Supervise students and foster positive relationships with others and behavior. Organize and hei p coordinate for events and activities.Assist at-risk youth from KidWorks-KCTTownsend Center Program Aide 2 preschool through college by providing educational programs,mentoring,and college Education career readiness services. Supervise students and foster positive relationships with others and behavior. KidWorks-Dan Donahue Center Program Leader 5 Organize and help coordinate for events and activities-Assist at-risk youth from Education preschool through college by providing educational programs,mentoring,and college career readiness services. Support teachers in the classroom by tutoring students one-on-one or in small groups. KidWorks-Dan Donahue Center Preschool Teacher Aide 2 Supervise students during recreational activities and work on character building and Education personal development Provide administrative support by maintainingthe Kid Works database,answering KidWorks-DanDonahueCenter- C&C Program Aide _ phone calls,and providing professional customer service.Research scholarships and Education internships for 12th grade and college students-Work on marketing material. Interact with guests and provide educational information about animals,exhibits,and habitats.Helpensurea safe and enjoyable experience in areas such as thegoatyard Santa Ana Zoo Zoo Monitor and butterfly habitat Monitor visitor behavior,answer questions,and promote 9 Education conservation awareness to guests of all ages.The role requires working outdoors, standing for extended periods,and engaging with the public in a professional and friendly manner. Work with the community to cultivate and maintain the garden.The garden is utilized collectively by the€ommuni ty for educational and recreational activities,such as Community Garden at Roosevelt- improving soil,growing food,composting,and collecting seeds.Harvest all food, Program Leader 1 Food Insecurity Walker Community Center herbs,and seeds to share and distribute amongst the mmmunityto provide food security- Receive donations or shipments and offload food delivered by companies and properly El Sal Academy Food Pantry Assistant y distributethem tothecommunity-Helpwith ordering supplies,food,managing Food Insecurity procurement,and managing inventory.Train new team members on system operations and manage the flow of customers to ensure a quick checkout. Assistthe Meals on Wheels program by storing and preparing food following proper Gty of Santa Ana—Santa Ana safety a nd sanitation procedures.Help kitchen supervisor with receiving,cou nti rig, Kitchen Assistant and ordering food supplies to ensure the kitchen operates smoothly.Serve meals to Senior Center—Meals an Wheels Kitchen Food InsecurHy senior participants,dean tables and dishes,and maintain a safe and organized work erhviron ment.May al so assist with packaging meals for delivery a nd supporting special n utrition or comm u n ity events. Community Action Partnership Assist with food distribution,hot meal preparation and service,office tasks such as [CAP OC]j Southwest Program Aide B customer service,intake,and mail sorting.Trade inventory,manage records,and Food I nsecurRy Community Center support program operations. Assist front of-house operations,including ticket sales,concession service,and processing membership sign-ups.Support nonprofits fundraising efforts by assisting The Frida Cinema Concession Attendant with donoroutreach and helping maintain a welcoming environment forguests. 8 Contribute to customer engagement through promotional activities,outreach Other materials,and creative marquee signage that highlights upcoming films and events. Helptrack inventory,restocking supplies,and maintaining thecleanliness and organization of theater spaces. Receive donations from businesses and the community.Sort„price,and manage Assistance League of Santa Ana Retail Assistant 3 inventory of what was sold and what was donated to the community.Assist in the Public Service Operations and distribution of school uniforms and school materials to children in Santa Ana- Support Counci I member and their team by attending community events,assisting with presentations,and helping staff booths and tables at City events.Respond to public City of Santa Ana-City Mark ager's t)ffrce Junior Council Page 3 email inquiries and help prepare meeting materials.Attend council meetings monthly Public Service to take notes and complete follow-up tasks.They also assist in the office with administrative duties. City of Santa Ana-Community Assist the Arts&Culture team in updating the city`s online public art map,maintain DevelopmentAgency-Arts& Cie rlcalAide 3 the department's webs lte,and managesocialmed!acontent.Support staff atvari®us Public Service Culture arts and culture city events and help process i nvo I ces for Artist Grants.Help with der!cal tasks such as flli ng,data entry,scheduling,and organizing program materials. 1 EXHIBIT 1 Business Name Position Title 300 Hours 900 Hours Job Description: Focus Area. Assist the Homeless Se Writes and Housing tea m complete data entry,updating records, City of Santa Ana-Community and organizing program files.Help prepare materials for meetings,answer phone calls, Development Agency-Homeless Intern 1 Public Service Services/Ho using draft flyers and newsletters-Assist with the First-Time Homebuyer Program by reviewing basic eligibility information and answering general questions- Assist the Finance and Management team with clerical tasks like electronic document City of Santa Ana-Finance and PT Customer Service filing,word processing,and spreadsheet calculations.Help calculate and summarize Management Clerk 2 statistical data-Gain experience providing excellent customer service while supporting Public Service visitors at the Information Desk. City of Santa Ana-Jerome Supervise youth sports activities,games,and other youth-oriented activities.Perform Recreation Center Program Leader 1 administrative tasks.Enforce facility roles to ensure a dean and safe space for anyone Public Service who attends these facilities. City of Santa Ana-Parks and Recreational Facility Assist with opening and closing city facilities.Prepare for upcoming events.Enforce 3 Public Servile Recreation-Reservations Attendant park or facility roles to ensure a dean and safe environment for the community. Support the Code Enforcement Division by assisting with records management, processing documents,and maintaining accurate case tiles.Accompany code City of Santa Ana-Planning& enforcement officers in the field to address citizen complaints,draft daily reports,and conduct basic research to verify property information or support case preparation. Building Agency-Code Code Enforcement Aide 0 2 Public5ervice Enforcement Division H elp manage inspection schedules,prepare notices,and update database records to track code violations and follow-up actions-Provide administrative assistance to both office and field staff by organizing documents,preparing case packets,and supporting customer inquiries- City of Santa Ana-Planning Support the NI ES team by providing administrative assistance to community planning & Building Agency-Neighborhood staff,in d u ding organizing documents,preparing materials,and entering data. HIES Aide 1 Participate in community meetings,neighborhood outreach,and special events to help Public Service Initiatives Environmental staff engage residents and share information about city programs.Assist with event Services(NIESI setup,greet attendees,and help collect feedback from the community. Assist Planning Division Staff with records management and administrative support, maintain accurate project files,organize documents,and process planning-related City of Santa Ana-Planning& paperwork.Support the public plann ing counter by answering basic q uestions,helping residents with forms,and directing customers to appropriate staff for zoning, Building Agency-Planning Planning Division Aide 1 Public Service Division permitting,or development inquiries.May conduct basic research on inning regulations,land-use designations,and property information to assist staff with project preparation.Help prepare maps,update tracking logs,and assemble materials for meetings,hearings,and community workshops. Provide administrative and clerical support to the Administrative Services Division. City of Santa Ana-Planning and Organize documents,complete data entry,and assist with records managementto BuildingAgency Administrative Administrative Aide 1 ensurefilesareaccurate and up-to-date.Prepare conference roomsfor meetingsand Public Service y support th a City's I nformation Desk by greeting visitors and answering basic inquiries. Services Division Provide general office assistance,including photocopying,scanni ng,and distributing materials to staff. Support the Building Safety Division by assisti ng with records management and tagging City of Santa Ana-Planning and building plans to ensure accurate documentation.Help schedule inspections and Building Safety Division coordinate with staff to keep daily operations running smoothly.Provide general Building Agency-Building Safety 2 Public Service Ride assistance todivision personnel,inducting organizing files,preparing materials,and Division supporting customer inquiries.Learn how building safety regulations are applied and how inspections are scheduled and tracked within a municipal agency. Support the Library by assisting with creative technology programs,digital learning workshops,and hands-on activities in areas such as multimedia,coding,and design. City of Sa nta An a-Public Library Intern Helpstaff organize and maintain Iibrary mate riaIs,including shelving books,preparing 12 displays,vesting decorations,and managing supplies to keep public spaces PublicService welcoming and accessible.Assist patrons with basic corn pater use,printing,and navigating online resou rces,while also hel pi ng staff p repa re for ch i Id ren's programs, literacy activities,and community events- Supportthe Construction Services team with customer service,reference checks,data City of Santa Ana-Public Works entry,scheduling,and invoice management Help organize project files,maintain Construction Services Administrative Aide 1 records,and prepare documentsformeetingsand field staff.Mayassistwithtracking Public Service project timelines,coordinating communication between staffand contractors,and ensuring compliance with departmental procedures.Support staff prepare reports, update databases,and manage correspondence related to construction Assist the C.I.P-Engineering team with customer service,phone operations, Ca projects- CityCa of Santa Ana-Public Works scheduling,and data entry.Support staff with reference checks,document Capital Improvement Program Jr.Administrative Aide organization,and other special projects as needed.Help manage consultant (C.LP.]Engineering 1 Public Servile relationships by verifying irssuran€e,tracking invoices,and reaching out to vendors for updates or inquiries.Assist in maintaining project files,updating databases,and preparing materials for meetings. Assist the Traffic Engineering team in investigating traffic signal and street lighting City of Santa Ana-Public Works- operations,responding to complaints,and reviewing project records and plans.Help Traffic Engineering Jr.Engineering Intern 1 engineers update traffic signal plans using software's and perform data entry.May Public Service assist with field observations,sitevisits,and documentation of traffic conditions to support ongoing projects- 2 EXHIBIT 1 Business Name Position Tale 300 Hoes 900 Hours Job Descripmn: Focus Area: Assist Public Works staff by preparing and modifying engineering drawings, spreadsheets,project displays,and reports to support ongoing municipal projects. City of Santa Ana—Puhl is War ks Engineer Intern Conduct research,collect and analyze field data,and assist with project estimates, I design calculations,and plan review under the guidanee of professional engineers. Public Service H el organize project documentation,maintain databases,and support administrative and technica I tasks as needed- Assist the legal team by provid i ng admi nistrative support,ind udi ng translation services for clients-Help with client intake,determine eligibility for legal assistance, Comm unity Legal Aid SoCal Intern 1 answer questions,and ma nag ph one communications.Gain hands-on experience in Public Service legal office operations,client advocacy,and professional communication,while developing skills in case management and legal documentation. Assist with data entry,organizing records,and maintaining accurate documentation far legal programs.Conduct basic research to support staff with case preparation, policy projects,and initiatives that advance due process and access to legal Orange County Justice Fund Administrative Fellow 1 representation for vulnerable immigrants and refugees.Screen applications,review Public Service eligibility information,and assist with coordinating communication between staff and community partners.Provide event support by helping with setup,registration,and outreach. First point of contact for community members seeking free civil legal assistance.Assist In conducting intake screenings to gather essential client information,identify legal concerns,and determine whether individuals qualify for PLC services in areas such as Public Lew Center Intake Specialist housing,immigration,consumer rights,family law,health,veterens'advocacy,and 2 support for nonprofit and community-based organizations.Entering and updating Public Service client data in the rase management system,organizing intake records,and helping staff maintain accurate documentation for ongoing cases and legal clinics.May assist with interpreting for clients who speak languages other than English,ensuring equitable access for d iverse communities. Assist with front desk reception,greet students,answergeneral inquiries,and direct visitors to appropriate staff or resources.Provide translation and interpretation Santa Ana College-Legal Studies services in English and Spanish to support students,faculty,and community members Department Intern 1 seeking assistancewith legal education programs,workshops,and departmental Pu bl ic Service services-Support legal clinics,guest spec ker events,and outreach activities by checking in attendees,distributing materials,and interpreting forstudents or corn munity rn em bers. Help with clerical and administrative tasks that keep daily operations run nipg Santa Ana Police Department- efficiently,indud ing answering phones,assisting visitors,sca n ning documents,filing Jail Bureau Clerical Aide 3 records,and enteringdata into lawenforcementdatabaseswith accuracy-Help Public Service maintain inmate files,update lags,prepare documents for staff review,and organize reports used by correctional officers and supervisors.Handle sensitive and confidential Information while following strict security and privacy protocols- Provide office support and assist with tasks assigned by their supervisor.Participants are assigned to departments based on their interests and the Police Department's operational needs.Depending on placement,may assist the Homicide Unit with organizing rase files,preparing reports,and managing records;support the Forensics Santa Ana Police Department Part-Time Intern Unit by helping maintain evidence documentation and processing lab materials,or 3 3 assistthe Traffic Division with data entry,traffic records,and administrative tasks. Public Service Interns assigned to the Fiscal or Central Distribution Center(CDC)help with financial record keepi ng,inventory management,and supply coordination-All interns participate in professional onboarding,including i nterviews and background chedes (with parental consent for minors),and gain exposure to the day-to-day operations of a municipal police department. Assist WORK center staff with workforce programs.Help staff with data entry,filings, Special Employment organizing orientation and workshop materials.Assist staff with worksitefollow up Santa Ana WORK Center Program Intern 1 1 Public Service and coordination.May assist with timecard cdlection and payroll along with other administrative duties- Youth work doselywith the Executive Director,Director of Programming,and Marketing Team to support The Frida Cinema's creative advertising efforts.Help Th e F rida Cinema Video Content Editor identify upcoming films.,theme series,and special events that would benefit from 2 engaging video promotion.Create trailers,highlight reels,and short-form digital Public Service content to boost audience interest and increase community participation.Assist with organizing media assets,following branding guidelines,and preparing content for social media and theater displays. Supportthe retail team by assisting customers,answering questions,and providing friendly service throughout the store.They learn howte handle transactions with The Hanger Outlet Retail Store Store Associate 2 accuracy and professionalism.Help restock shetves and organize inventory to maintain Pu bl is Service an appealing shopping environment.Assist with sorting and recycling clothing donations,and will gain exposure to sustainable retail practices EXH IAfla�hment B SAY INTERN WORKSHOPS Workshop: Provider: (Description: The SAY Orientation introduces participants to the Santa Ana Youth Employment Program and walks them through program expectations, SAY ORIENTATION SAY PROGRAM J SAY requirements,and available resources.Youth learn about timecards, PROGRAM COUNSELORS worksites,workshops,and support services designed to help them succeed. This session sets the foundation for a smooth and successful experience in the program. The Placement session helps participants explore available worksites and SAY PROGRAM/SAY choose the one that best fits their interests,goals,and career path.Staff SAY PLACEMENT PROGRAM COUNSELORS guide youth through each option,explaining job duties,schedules,and expectations.By the end,participants feel confident selecting a worksite where they can learn,grow,and build real experience. Participants develop four professional life skills to help them prepare and thrive in a new work environment.Workability-understanding and meeting 1A NAVIGATING SUCCESS Working Wardrobes expectiations on the job.Adaptability-navigating success in the workplace. Respectability thriving in a multi-generational workplace.Suitability- learning and fitting into the culture of the workplace. Participants will learn how to define and identify inappropriate behavior, including discrimination and sexual harassment,in the workplace.They will 1Bf C HARRASSMENT PREVENTION learn about situations as the recipient and howto avoid claims against AND POWER OF IMAGE Working Wardrobes themselves by establishing healthy boundaries and maintaining appropriate work relationships. Participants will also learn how personal branding, including oommunication,physical appearance,and wardrobe choices, impacts how future employers see them. 2A SKILLS BILLS'PART I-YOU'VE GOT Participants will be able to identify natural and learned soft skills through a SKILLS Working Wardrobes self-assessment activity.In a group setting,students identify how these skills can translate into any future jobs. Students learn key strategies for developing a targeted job search 2B SKILLS BILLS PART H-JOB SEARCH Working Wardrobes approach,including maximizing the use of an online Application Tracking SKILLS System,building a professional network,conducting informational interviews,and managing rejection fatigue. 2C SKILLS BILLS PART III-INTERVIEW Students learn preparation strategies and develop success stories for SKILLS Working Wardrobes commonly asked interview questions.They observe and participate in a mock interview while receiving direct feedbackfrom their peers. Participants will explore databases and software provided by the Santa Ana Public Library.These workshops are designed to provide students with a comprehensive understanding of how to leverage online platforms and DIGITAL MEDIA LITERACIES Santa Ana Public Library databases to enhance personal and professional skills.Participants learn to navigate these resources to optimize their success in the workforce and in academic settings by developing new skills.Improving their proficiency and building their capacity. Participants learn the basics of managing and growing their money with "GETTING STARTED EARNING guidance from Chase.This interactive workshop is designed for young MONEY„ Chase Bank people who want to understand how to start earning,budgeting,and saving for the future.Whether it's their first job or side hustle,they walk away with practical tips to make their money work for them. In this class,youth learn the basics of goal setting,budgeting,and saving. "HOW TO SET GOALS,BUILD A Chase Bank They break down how to track spending,create a workable budget,and set BUDGET AND SAVE" financial goals they can actually reach.Participants leave with practical tools they can start using right away. E -Y25i f to Ana Exhibit B - Budget Detail 26 Youth Service Corps Budget Template Applicant. City of Santa Ano Conlactinforalation: ISandy Barba {714�565-2611 sharhaosanta-ana.0re I-A.Administration{Musk not exceed 10%of total award) Items Description Calculation Total Budget %Allocation Cross Check lnlemai c Gom conenon afy depamnems-Buagef office provides Indirect Cast irfomi m s.w:,s $ 84,106.00 rotor $ 84,106.00 5.61% 1-B.Diet]Operating Costs(Must not exceed 30%of Total Award when combined with Section EA_Administration) Items Description Calculation Total Budget %Allocation Cross Check Aanvn hfanagw 0_01 FIE-Salary&beneffs [PERS,Meat,SS Art,HeaM w"ken Camp, Admin Staff I—) $(219,W52D+63,452 )x I% 5 2,825.00 A.hbrxrgemem PJloly5t0A5 FIE-sua.y$ aeneflE[PERS,Meai,.SS AJL Heorh,YYgi[ers Ad min Staff comp,Insuarxx] $(13D,394.07+52,32325)x5% $ 7,136.00 sr.�nnng Amd=Ma.10 FrE-x9W s refit[PERS,Metli,55 AJ[Health,lryrakers Ad min Staff Camp.Irnuarxe] $(81,67320+51,266.16)A0% $ 13,294.00 Sr..*—nfarx 0py FIE-Sway a be-fils lP®S,Meai,SS AII,Heamr,W.&—Capp, Ad min Staff nwmncef $(139,774.70+54,01324)x 4% S 7,752.00 Ewn®e'I Speaialisl III 0.05 FIE-�'8 -MFM[PERS,h'leai,SS NI Hearh,Won— Program Staff rprnp,Irnuro—] $(171,587.10+60,098.13)x 5% $ 11,624.00 ,,% rtface Speaallar Iv xss FIE-Salary8 -erelN[PEPS,Meth,Ss At Health,Nbrker[ Program Staff C—P,1--] $(133,404.92+53,931 AD)x 35% $ 65,568.00 Wa!dr Speaolirt1050 FIE-salary8 b-"h[PEPS,Meal,SS Wit Heath,mrl— Program Staff o-qX Irsuance] $(63,298.20+35,216.91 J x 50% $ 49,258.00 A—M aerk ll["0.10 FrE-miary8 -MFM[PEPS,Meth,SS NL Healm,ADM— Program Staff camp.lruuo ) $(28.022.40+4,774.86)x 10% $ 3,280.00 Unfunded Accrued Liability(UAL) a ndih Based on cost allocation $ 41,943_00 Benefits Overhead rresr Based on cost allocation $ 3,718.00 Contract Services —T-irq.*n»ng.Sp— As needed $ 5,000.00 TB Testing W x 25 fellows $ 1,0D0.00 LIvescan $20x55fellows $ 1,100.00 Auditor Fee one-time fee $ 100.00 Rent 8—d an aasta oca an $ 27,903.00 Miscellaneous Expenses s'upplim asneeded $ 3,000_00 Fuel Shamof—&CyVehialewhen d as needed $ 100.00 Fleet shareof—of ayvenialexmen erred as needed $ 500 00 ARC-occident,repair,etc Shamof—&CrIy Vehicrewhen d Us needed $ 10000 IT Maintenance Charges 18o a,aanalloam— $ 20,64700 Communications-Landlines Bdsedmc0sra110aae0n $ 2,M-00 Totaf $ 270,686.00 23.69Ye It.Youth Service Carps Fellow Wages(Must be at least 509E of grant arnount) #Requested Hourly Salary #Eat Hours Total ludget %Allocation Cross Check 5D-Public Service Positions $ 20.00 300 $ 30D,D00.00 1D-Public Service Positions $ 2000. 900 $ 180,D30_00 1D-FoodInsecurityPositians $ 2000. 300 $ 60,D00_00 29-Educaficn Positions $ 2000. 300 $ 174,D00_DD 2-6ducatlon Positrons $ 20.D© 900 $ 36,D30_00 101.00 $ 750,000.00 Sfl_004fi III.CaliforniansForAll Youth Workforce Fellows-Other Fellow Costs Items Description Calculation Total Budget FICA for Fel lows Ss Aft oast(3.759.Vj Bored m h.waked $ 28,125.00 Workers Compensation E72%ole SCFFee Sin:cxxe $ 20,400.00 Health Care WDI[T A5%role] Basra on hn waked $ 10,675.00 Retirement $ - Tofuf $ 59,401.00 LCI-PuEfia EXHIBIT 1 IV.Program Wrap-Around Services(Not to Exceed 407s of Total Award) Items Description Calculation Total Budget %Allocation Cross Check Workforce Specialist l l FTE -Salary&benefits(PERS,Meet i SS At, Case Management Health,Workers Comp,Insurance) $(64,297.80+30,524.89)x 100% $ 94,823.00 Workforce Specialist l I FTE salary&benefits(PERS,Medl,SS At, \\\\\\\ Case Management Health.workers Comp,Insurance) $(63,298.20+30,490.50)x 100% $ 93,789.00 Workforce Specialist 10.50 FTE -salary&benefits(PERS,Medi,SS At, Case Management Health,Workers Comp,Insurance) $(63,298.20+35,216.91)x 50% $ 49,258.00 Monthly Parking:$85 x 23 fellows x 3 months Monthly parking,employment tests/scans, Bus Passes Regular:$69 x 16 fellows h'ansportation fees Bus Passes Youth:$40 x 25 fellows Support Services Gas Cards:$50,45 fellows $ 10,358.00 Workforce workshops,career exploration Professional wardrobes services:$375 x 101 fellows Partner and AI wdrk,hop5(warkShapS&clathes) Workshops:$606.15 x 82 sessions $ 87 580.00 Total $ 335,808.00 22.39% Total Budget Request I $ 1,500,000.00 Total#of Fellows 1101 List of Partners Partner Status(Proposed or Secured) Contractual Amount Working Wardrobe $ 87,580.00 Total 87,580.00 LCI-Public EXHIBIT 1 City of Santa Ana Agreement #JP2017-Y2526 EXHIBIT C Budget Payment Provisions California Volunteers, Youth Service Corps City of Santa Ana BUDGET PAYMENT PROVISIONS 1 . Invoicing and Payment a) For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein, which is attached hereto and made a part of this Agreement. b) Invoices shall include the Agreement Number and shall be submitted via PDF to Gaolou.Yancg@californiavolunteers.ca.ciov. 2. Budget Contingency Clause a) It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor shall not be obligated to perform any provisions of this Agreement. b) If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to Contractor to reflect the reduced amount. Page 1of1 LCI- Public EXHIBIT 1 City of Santa Ana JP2017-Y2526 Exhibit D California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention Youth Service Corps Program All Youth Service Corps Program grantees will be responsible for providing periodic and timely reports on outcomes and outputs associated with the funding received from this program. Reporting Metrics Municipalities will be required to report the following metrics and demographic data monthly to California Volunteers through the cloud-based platform America Learns or in any other format or method specified by California Volunteers. • Number of applications submitted for the program - (aggregated per municipality in monthly report) • Number of open positions in the program - (aggregated per municipality in monthly report) • Number participants in the program - (aggregated per municipality in monthly report) • Number of participants serving in each identified focus area: Climate, Food Insecurity, Education, Public Service, and Other- (aggregated per municipality in monthly report) • Number of participants actively serving as of the last day of the reporting period - (aggregated per municipality in monthly report) • Number of participants in a summer specific program, if applicable - (aggregated per municipality in monthly report) • Number of participants completing the program and/or exiting early for compelling or non-compelling reasons - (aggregated per municipality in monthly report) • Total program hours served during the month of reporting - (aggregated per municipality in monthly report) • Number of participants who identified as low-income - (aggregated per municipality in monthly report) • Number of participants who identified as justice-involved - (aggregated per municipality in monthly report) • Number of participants who identified as in or transitioning from foster care - (aggregated per municipality in monthly report) LCI- Public EXHIBIT 1 City of Santa Ana JP2017-Y2526 Exhibit D California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention • Number of participants who identified as engaged with the mental health or substance abuse system - (aggregated per municipality in monthly report) ■ Number of participants who identify as homeless or formerly homeless- (aggregated per municipality in monthly report) • Other metrics as determined by California Volunteers Municipalities will be required to conduct a California Volunteers-developed baseline exit survey with participants within 14 days of planned program exit (while still in service) and provide requested information in ❑ format and method to be specified by California Volunteers. Additionally, municipalities agree to make participant contact information available to California Volunteers as requested to use in program communications including, but not limited to: ■ Name • Zip code ■ Phone number • Email address • Program completion status ■ Other relevant information/data/stories Reporting Deadlines: Report Reporting Period Reports Due The last day of the following Program Monthly month. Narrative Quarterly The last day of the third month of the quarter, Member Ongoing As members are onboarded and exited Host Site Ongoing As host sites are onboarded and exited Survey Ongoing As members exit program LCI-Public EXHIBIT 1 City of Santa Ana JP2017-Y2526 Exhibit D California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention California Volunteers will update this reporting timeline with additional reporting periods, upon receipt of updated reporting timelines established by the California Department of Finance. Reporting metrics may be updated, depending on updated guidance from the California Department of Finance. Reporting Process: Municipalities will be required to report the following metrics and demographic data monthly to California Volunteers through the cloud-based platform America Learns or in any other format or method specified by California Volunteers. Invoicing: This grant is a cost-reimbursement grant. As such, grantees will be required to submit periodic and timely invoices to California Volunteers for expenses already incurred for processing and payment. Grantees have the discretion to invoice monthly or quarterly. Invoicing Deadlines: Grantees have the discretion to invoice monthly or quarterly. If monthly, invoices should be submitted by the 15'h of the following month. If quarterly, invoices should be submitted no later than the due date identified in the reporting deadlines above. Service Events and/or Member Convenings: Municipalities agree to incorporate California Volunteers' materials into the onboarding and offboarding process and commit to having participants join at least one California Service Corps convening annually, as requested by California Volunteers. Programmatic and Fiscal Document Retention In line with State requirements regarding record retention, grantees are required to maintain all documentation, programmatic and fiscal, pertaining to this contract for a period of five years after the close out the contract and the payment of the final invoice. The grantee is required to maintain books, records, documents, and other evidence pertaining to the reimbursable costs and hold LCI- Public EXHIBIT 1 City of Santa Ana JP2017-Y2526 Exhibit D California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention them available for audit and inspection by the State for the five years following the close out of the contract and payment of the final invoice. These retention requirements pertain to all contracts associated with this program, regardless of funding source. LCI- Public