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HomeMy WebLinkAboutCALIFORNIA, STATE OF (VOLUNTEERS YOUTH SERVICE CORPS) Return FULLY EXECUTED COPY to City Clerk, M-30 SCO ID: 0680 JP2017-Y2526 A-2026-087 STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(If Applicable) STD 213(Rev,04/2020) J P2017-Y2526 G O-LC I-0650 1,This Agreement is entered into between the Contracting Agency and the Contractor named below: CONTRACTING AGENCY NAME Governor's Office of Service and Community Engagement/California Volunteers"hereinafter referred to as State" CONTRACTOR NAME City of Santa Ana,"hereinafter referred to as Grantee" 2-The term of this Agreement is: START DATE THROUGH END DATE December 31,2027 3.The maximum amount of this Agreement is: $1,500,000.00 or One Million,Five Hundred Thousand Dollars and 00/100 4.The parties agree to comply with the terms and conditions of the following exhibits,which are by this reference made a part of the Agreement. Exhibits Title Pages Exhibit A Scope of Work 12 Exhibit B Budget Detail 2 Exhibit C Budget Payment Provisions 1 California Volunteers'Reporting,Invoicing,Service Events and/or Member Convenings,Programmatic and Exhibit D Fiscal Document Retention 4 Exhibit E* General Terms and Conditions* Online Items shown with an asterisk f*),are hereby incorporated y reference and ma a parto is ogreemen tas if attached hereto. These documents can be viewed othtit s lwww.dgs.ca.cov/OLSIResources IN WITNESS WHEREOF,THISAGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO. CONTRACTOR CONTRACTOR NAME(if other than an individual,state whether a corporation,partnership,etc.) City of Santa Ana CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP PO Box 1974 M-13 Santa Ana CA 92702 PRINTED NAME OF PERSON SIGNING TITLE Alvaro Nunez City Manager CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED See signature page APPROVED AS TO FORM: SONIA R. CARVALHO City A rney 0 sy. G ) . u� Andrea N. Garcia Senior Assistant City Attorney Page 1 of 2 IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF ANTA A IFE HAL y% ALVARO NL NEZ City Clerk City Manager RECOMMENDED FOR APPROVAL: MICHAEL L. G CIA Executive Director Community Development Agency Docusign Envelope ID:9EA8228D-aaF6-8C5A-83F3-F178757AEC83 SCO ID: 0680-JP2017-Y2526 STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES STANDARD AGREEMENT AGREEMENTNUMBE_R PURCHASING AUTHORITY NUMBER{IFAppElcalale} STD 213(Rev.04/2G20) JP2017-Y2526 GO-LCI-0650 STATE OF CALIFORNIA CONTRACTING AGENCY NAME Govemor's Office of Service and Community Engagement/California Volunteers CONTRACTING AGENCY ADDRESS CITY STATE JZIP 1400 loth Street Sacramento CA 95814 PRINTED NAME OF PERSON SIGNING TITLE Anthony Chavez Chief Deputy Director fGaW@A9rWG AGENCY AUTHORIZED SIGNATURE DATE SIGNED i Qv �otn+� 6/18/2026 (TIPMESTMENT OF GENERAL SERVICES APPROVAL EXEMPTION OfAppllcable) SCM,Chapter 4.04(A)(4) I I l I Page 2 of 2 Exhibit A - Scope of Work City of Santa Ana JP2017-Y2526 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 Point of Sandy Barba, Workforce Specialist IV Contact: City of Santa Ana Community Development Agency sbarba@santa-ana.org (714) 565-2611 Section 1: Program Goal The City of Santa Ana seeks to expand youth employment opportunities and strengthen long-term career pathways for local youth by participating in the California Volunteers Youth Service Corps. Through this program, the City of Santa Ana will provide increased youth access to meaningful paid work experience, build a pipeline into public sector and community-serving careers, and enhance municipal capacity to address critical local needs in public service, education, and food insecurity. Santa Ana faces ongoing barriers that hinder young people from entering the workforce, such as limited entry-level opportunities, lack of work experience, and economic and social challenges that mostly impact low-income and historically underrepresented youth. This program aims to reduce these obstacles by providing structured work experience combined with mentoring, career exploration, and comprehensive support. Participation in this program directly supports several of the City's strategic goals: (1) preparing youth for educational and career success, (2) expanding public service workforce pipelines, (3) strengthening community well-being by addressing food insecurity, and (4) enhancing quality of life through increased economic opportunity. The program also reinforces the City's mission to deliver efficient public services in partnership with the community by cultivating a skilled, diverse, and service-oriented local workforce. With the support of this grant, the City will offer youth hands-on work experience across municipal departments and nonprofit agencies, complemented by skill-building workshops and individualized career guidance. These opportunities will increase youth employment readiness, expand interest in public service career pathways, and help address the City's operational needs in high-demand areas. The City's goal is to create a sustainable model that both improves youth outcomes and strengthens municipal capacity to serve residents. Section 2: Program Design The City of Santa Ana will implement the program in-house through the Santa Ana WORK Center, which has decades of experience operating high-quality youth workforce programs with seamless access to services for youth, connecting them with relevant programs and partners within the Youth Service Providers Network (YSPN). The WORK Center Serves as the central navigator for these partnerships, ensuring alignment with grant objectives and best practices in youth workforce development. The City has demonstrated capacity in administering and implementing two prior 1 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSCo4 rounds of California Volunteers-funded Santa Ana Youth (SAY) Employment Program. The program will serve a total of 101 youth through a structured, cohort-based workforce model that balances intensive, long-term engagement with broader exposure to career pathways within City departments. Beginning in April 2026, one 12-month cohort of 12 youth will participate in sustained paid work experience, working 20 hours per week at $20 per hour to support deeper skill development and long-term career exploration. To expand access and maximize impact, the program will also engage an additional 89 youth through four-month cohorts starting in May 2026 and continuing throughout the program year. This approach allows the City to reach a significantly larger number of participants while maintaining consistent supervision, quality programming, and meaningful workforce exposure. City staff will be responsible for participant placement, case management, payroll oversight, and the provision of supportive services, including public transportation assistance, gas cards, work clothing, and support in locating child care. Staff will also facilitate linkages to alternative and career technical education, secondary education, and long-term employment opportunities to support career pathway development. All programming will align with the grant's priority focus areas of public service, food insecurity, and education, which guide the structure of paid work experience placements and workshops across all cohorts. Public service will be the primary focus, representing approximately 50 percent of available worksites, with additional placements supporting food insecurity and education initiatives. Detailed worksite positions and focus areas are provided in Attachment A, which outlines more than 110 paid work experience positions developed across City departments and nonprofit agencies. The program will rely on a combination of internal City departments and carefully selected external partners who will enhance service delivery. The Santa Ana Public Library (SAPL), a City agency, will deliver workshops in digital literacy and the use of online research resources available through the Library. Their involvement supports both education and public service focus areas while introducing youth to internal City career pathways. Working Wardrobes, the City's primary community-based partner, will provide career-readiness workshops drawing on its 34 years of expertise in workforce development. Their services include interview preparation, resume building, harassment prevention, workplace professionalism, and access to professional attire through their career center. Personal shoppers assist each youth in selecting appropriate career attire, including professional clothing, shoes, and accessories. Working Wardrobes offers excellent duality clothing and accessories for both men and women. Participants choose a new "success suit" with the assistance of a trained `Personal Shopper' in an inviting, department store-like setting. This comprehensive "shopping" experience is designed with an emphasis on the dignity and respect of each person they serve. The goal is for all participants to look and feel successful, so they have the confidence to succeed in their interviews and careers. 2 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSCQ4 Additionally, Chase Bank, a for-profit institution, will contribute in-kind financial literacy workshops that introduce youth to banking basics, budgeting, saving, and strategies for building financial stability. These collaborations strengthen the program's workforce development framework while ensuring all core program functions remain under City oversight. Through these workshops, described in more detail in Attachment B, youth gain foundational skills in communication, professionalism, financial literacy, technology, and academic support that will complement their hands- on work experience. The combination of structured placements, training, and mentoring ensures that youth build both immediate job skills and long-term career readiness. Work experience placements will be offered at more than 110 sites, including government departments such as Public Works, Parks and Recreation, Planning and Building, Community Development, and SAPL, as well as nonprofit partners focusing on food insecurity and education. Each worksite, position, and description is listed in Attachment A. Positions are designed to promote meaningful skill development, ranging from 300-hour placements to select 900-plus-hour opportunities aligned with career paths like Code Enforcement Associate, Code Enforcement Officer, Teacher Aide, Librarian, and Recreation Leader. The more hours at a worksite enable youth to gain the experience needed for competitive hiring in City roles, including some full- time, permanent positions with the City, educational institutions, or youth-serving agencies. Each payroll cycle will include a brief evaluation tool completed by the worksite supervisor to reinforce youth accountability and retention. Youth will have the chance to demonstrate progress and potential with each evaluation attached to their time card. Including a brief evaluation questionnaire with each time card has been effective in motivating youth to perform at their best, providing additional mentoring and guidance when needed, and serving as a retention tool for worksites engaged with our youth. It also offers oversight of youth performance and helps identify those who may benefit from counseling and mentoring to excel on the job and truly develop. Based on positive evaluations and a strong interest in career pathways, youth and worksites will have the opportunity to extend their experience beyond the required 300 hours. Approximately 50% of the program's paid work experience placements will be in Public Service worksites, providing youth with direct exposure to careers in public service and strengthening the pipeline of future City employees. Participants will be matched to worksites based on their interests, career goals, and availability, and will choose from their top three placement preferences to promote alignment, engagement, and retention. For select positions, youth will participate in a competitive interview process with worksite supervisors. This process ensures appropriate placement while offering participants hands-on experience in professional interviewing and workplace readiness. Program experience demonstrates that when youth interests are prioritized 3 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 and career pathways are clearly aligned, participants achieve higher completion rates and show increased motivation to pursue long-term career opportunities in public service. By providing meaningful paid work experiences with career exploration opportunities, the City of Santa Ana is addressing immediate community needs while developing a pipeline of skilled professionals. These experiences serve as stepping stones, guiding youth toward sustainable and fulfilling careers within their communities. The programs' comprehensive approach aligns with the City's commitment to building a strong, interconnected, and service-oriented workforce, ensuring that young people gain practical experience, professional development, and opportunities for civic engagement. The program is set to launch on April 1, 2020, and will operate throughout the year. Across all cohorts, the program will serve 101 youth through paid work experience placements, with outcomes tracked by cohort to ensure completion and skill attainment. This cohort approach has proven very effective, as defined start and end dates help youth manage their time more effectively, stay engaged, and complete the program. Youth benefit from starting with peers, taking part in coordinated workshops, and aligning their hours with the school calendar. The program's focus on valuable paid work experience, skill-building workshops, and personalized support meets both immediate community needs and Santa Ana's long-term workforce ambitions. By investing in pathways that prepare youth for careers in public service, education, and community roles, the City is nurturing a skilled, connected, and service-minded future workforce. Section 3: Youth Recruitment/Development To ensure broad and equitable access to the program, our team conducts ongoing, community-based outreach aligned with the goals of the Youth Corp initiative. We actively participate in outreach events across the region, including career fairs, Girls Inc. youth events, and additional community or city-sponsored events throughout the year. These engagements allow us to connect directly with young people, including those who are underserved or disconnected from traditional workforce pathways. Through these events, we provide information about employment opportunities, supportive services, and program enrollment. This outreach strategy is a key component of our efforts to reduce barriers, increase program visibility, and ensure that all young people have access to meaningful workforce development opportunities. Additionally, the City has established networks that will be relied upon to disseminate program information and assist in recruiting youth from the priority eligibility categories. For example, the Youth Services Provider Network through the WORK Center holds monthly meetings that bring together community-serving organizations with a youth focus and that work with foster, homeless, and justice-involved individuals. 4 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 The City will also use various media resources, including periodic news releases through its Public Information Officer, posting electronic program announcements/flyers on social media, and posting program information on the City's website. Other outreach strategies will include posting physical program announcements/flyers at all Santa Ana library branches, recreation centers, community and family resource centers, high school and college career counseling centers, and other high-traffic public spaces. Staff have worked hard to establish a presence and the importance of the SAY Employment program since it began in 2022 with our first round of California Volunteer funding. This year alone, we have received over 573 applications and had to close our online application at https:/lwww.santa-ana.org/californianforall-youth-employment- programl to ensure we could enroll as many as possible within our funding and staffing capacity. With each funding cycle, we have surpassed our enrollment goal. Our current enrollment goal was 120, and we have exceeded it by 234, and have had to leverage local funding to serve more youth and address the community's need for our program. To remain competitive and effectively recruit, engage, and retain youth, the program's wraparound services are designed to address the diverse needs of the target population. These supports include a competitive hourly wage, transportation assistance, professional attire, career guidance, work-readiness workshops, housing navigation support, help with accessing needs-based social services, higher education guidance, and onboarding support, such as background checks, TB testing, and required work uniforms when applicable. While not all participants will require every support, trained and knowledgeable staff will conduct assessments to identify participant needs and ensure each youth has the resources necessary to complete the program successfully. For participants who are actively attending school, work schedules will be designed to accommodate academic commitments and prioritize educational success. This individualized, youth-centered approach has proven essential to participant retention and completion. Section 4: Metrics/Outcomes The City of Santa Ana will capture all required Youth Service Corps metrics using established data collection processes through the City's youth workforce programs, including the SAY Employment Program. The City maintains an internal database that tracks applications received, eligibility documentation, demographic characteristics, priority population status, worksite assignments, hours worked, and completion status. This database is updated continuously by program staff and serves as the foundational system for generating the monthly metrics required by California Volunteers. 5 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSCo4 All information required by the grant, including the total number of applications submitted, the number of open and filed positions, the number of youth enrolled, number actively serving during the reporting period, program exits, and total service hours, will be tracked through a combination of timesheet verification, supervisors' evaluations submitted each payroll cycle, and case management notes. The City also tracks the distribution of youth across the required focus areas of public service, education, food insecurity, and climate. This is collected at enrollment through worksite selection and validated monthly through worksite timesheets and supervisor check-ins. Priority population data, including low-income status, justice involvement, foster care history, mental health or substance abuse system involvement, homelessness, and other barriers, is captured at intake through the SAY Employment application, which mirrors the eligibility categories outlined by California Volunteers. This ensures accurate, real-time reporting of priority demographic data required at the state level. Survey data will be stored in the City's internal system and uploaded into the California Volunteers reporting platform (America !._earns). Surveys will assess youth skills, career readiness, satisfaction, and progress toward career pathway goals. Additionally, contact information for each participant, including name, phone, email, zip code, worksite placement, and completion status, will be maintained for statewide communications and performance monitoring. The City's existing evaluation structure, where supervisors complete a short evaluation every payroll cycle, further strengthens accountability and provides qualitative insight into youth progress, soft-skill development, and areas needing coaching or support. These evaluations complement the state-required surveys and improve the accuracy of monthly reporting. Furthermore, we obtain success stories from our youth to gain their personal insight on their experience, as seen in Attachment C Success Stories. Through this integrated system of intake documentation, timesheet verification, evaluation tools, surveys, and ongoing case management, the City will fully meet California Volunteers' reporting requirements and ensure accurate, consistent, and timely submission of all program metrics and outcomes. Section 5: Budget/Staffing/Communications The City of Santa Ana is requesting $1,500,000 to serve 101 youth ages 16 to 30 from April 1, 2026, through December 31, 2027. The proposed budget is structured to prioritize participant wages and direct youth services while maintaining fiscally responsible administrative and operational oversight necessary to ensure program quality, accountability, and compliance. At least 50 percent of the total budget is dedicated to participant wages and wage- related costs to provide youth with meaningful, compensated work experience in high- quality worksites aligned with public service, food insecurity, and education. Youth will 6 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 earn $20 per hour and complete between 300 and 960 hours of paid work experience, depending on cohort structure, performance, and worksite placement. Wage calculations are based on projected participant counts, hours, and pay rates reflected in the program budget. Additional wage-related costs, including workers' compensation, payroll taxes, and benefits, are included under "Other Participant Costs" in full compliance with California Volunteers guidelines. When combined with Fellow Wages, approximately 54 percent of the total budget is invested directly in participants. Administrative costs are capped at no more than 10 percent of the total budget and support essential fiscal oversight, contract compliance, invoicing, internal auditing, and required reporting. Administrative staffing totals approximately 0.21 FTE and includes proportional allocations of finance, accounting, and administrative support staff. These positions ensure accurate payroll reconciliation, timely submission of financial and programmatic reports, and proper stewardship of state and City funds, while maximizing resources dedicated to direct youth services. Direct operating costs, when combined with administrative costs, remain within the allowable 30 percent cap and support core program operations. These costs include program supplies, materials, technology, and staffing time dedicated to recruitment, outreach, intake and eligibility determination, orientation, job matching, worksite coordination, timecard processing, data entry, and ongoing monitoring of participant progress. Direct program staffing includes approximately 1 .00 FTE, consisting of an Economic Development Specialist III (0.05 FTE), a Workforce Specialist IV serving as program lead (0.35 FTE), a Workforce Specialist I supporting program operations (0.50 FTE), and an Account Clerk 11 (0.10 FTE). Together, these positions ensure consistent oversight of paid work experience placements, accurate wage payments, compliance with California Volunteers requirements, and effective coordination across more than 110 public and nonprofit worksites. Wrap-around services are strategically budgeted and remain within the 40 percent allowable limit to address barriers to participation and support youth retention and successful completion. These services include transportation assistance, professional clothing, work-related supplies, and referral-based support for child care and social services. Intensive case management and career counseling are delivered through dedicated staffing totaling approximately 2.50 FTE. Workforce Specialists assigned to conduct individualized assessments, coordinate supportive services, provide career guidance, and maintain regular contact with participants, with a particular focus on priority populations such as low-income youth, foster youth, justice-involved youth, and youth experiencing housing instability. The City has leveraged partnerships to expand services without additional cost to the grant. The Santa Ana Public Library will provide in-kind workshops in Al technology, digital literacy, and online research tools through existing programming, while Chase Bank will offer financial literacy workshops focused on budgeting, savings, and banking fundamentals. In addition, approximately $91,000 is allocated to Working City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 Wardrobes to deliver professional development and job-readiness workshops and to provide professional attire. Program staff will coordinate scheduling and participation for all partner-led activities to ensure alignment with program goals and participant needs. All program materials, outreach, communication, and participant-facing materials will comply with California Volunteers branding and messaging requirements, and the City is fully committed to participating in all required trainings and curriculum activities. Through this budget structure, the City ensures that the majority of funding directly supports youth wages and services while maintaining the staffing and operational capacity necessary to deliver a high-quality, accountable, and impactful youth employment program. s Attachment A City of • uth Employment Worksites1 Fpprs Ale/l: Boys and Girts Club of Central sists youth with homework,supports and leads activities that build social skiffs, Orange Coast o Junior Mentor 3 teamwork,and confidence-Gain hands-on experience in mentoring,program support, Education and youth engagement City of Santa Ana-Salgado Assist staff in supervising students in the after-school program.Organize and Program Aide i. coordinate in preparing forevents and actinides-Help with customer service needs Education Cummonity Center and administrative tasks upon request. Support teachers in the classroom by working and tutoring students one-o"ne or in El"Academy Instructional Aide 3 r a group setting.Monitor students'behavior,report progress or concerns to teachers, Education and assist with lesson preparation.Shadow teachers to prepare them for a pathway to becoming a teacher. Supervise students and foster positive behav€orand relationships with others. KidWorks-KCE Evergreen Center Program Aide 3 Organize and coordinate help to prepare for events and activities.Assist atsiskyouth Education from preschoor through college by providing educational programs,mentontng,and college career readiness seances. Supervise students and foster positive relationships with others and behavior. Organize and help coordinate for events and activities.Assist at-risk youth from Kid Works-KCT Townsend Center Program Aide 2 preschool through college by providing educational programs,mentoring,and college Education career readiness services. Supervise students and foster positive relationships with others and behavior. Kid Works-Dan Donahue Center Program Leader 5 Organize and help coordinate for events and activities.Assist at-risk youth from Education preschool through college by providing educational programs,mentoring,and college lcairee readiness services- Support teachers in the classroom by tutoring students one-on-ore,or in small groups. Kidwihrks-Dan Donahue Center Preschool Teacher Aide 2 Supervise students during recreational activities and work on character building and Education personal development Provide administrative support by maintaining the Kid Works database,answering Kid Works-Dan Donahue Center C&C Program Aide c phone calls.,and providing professional customer service_Research scholarships and Education internships for Uth grade and college students.Work on marketing material. Interact with guests and provide educational information about animals,exhibits,and habitats.Help ensure a safe and enjoyable experience in areas such as the goat yard Santa Ana Too Too Monitor sand butterfly habitat.Monitor visitor behavior,answer questions,and promote 9 Education conservation awareness to guests of a13 ages.The role requires working outdoors- standing for extended periods,and engaging with the public in a professional and friendly manner_ Work with the community to cultivate and maintain the garden.The garden is ublized collectively by the community for eduo4onal and recreational acbvibes,such as Community Garden at Roosevelt- improving Program Leader I soil,growing food,composting,and collecting seeds.Harvest all food, th Walker Community Center herbs,and seeds to share and distribute amongst e community to provide food Food Insecurity security. 1 Receive donations or shipments and offload food delivered by companies and property EI Sol Academy Food Pant Assistant l .distribute them to the community.Help with ordering supplies,food,managing ry procurement,and managing inventory.Train new team members on system food Insecurity operations and manage the flow of customers to ensure a quick checkout Assistthe Meatson Wheels ram ro p g by storing and preparing food following proper P safety and sanitation procedures-Help kitchen supervisor with receiving,counting, I City of Santa Ana-Santa Ana Kitchen Assistant and ordering food supplies to ensure the kitchen operates srnoathfy_Serve meals to Senior Center-Meals on Wheels 2 Food Jnsecurtry senior participants,clean tafilas and dishes,and maintain a safe and organized work envisunment May also assist with packaging meals for delivery and supporting special nub'iTion or community events_ Community Action Partnership Assist with food distribution,hot meal preparation and service.,office tasks such as (CAP OC)1 Southwest Program Aide a customerservice,intake,and mail sorting.Track inventory,manage records,and Food Insecurely Community Center Isupport program operations- Assist frontcif-house operations,including ticket sales,concession service,and processing membership sign-ups.Support nonproftes fundraising efforts by assisting The Frida Cinema Concession Attendant with donor outreach and helping maintain a welcoming environment for guests. 8 Contribute to customer engagement through promotional activities,outreach Other materials,and creative marquee signage that highlights upcoming Urns and events- Hell)track inventory,restocking suppiies,and maintaining the cleanliness and org mantic n of theater spaces. Receive donations from businesses and the community-Sort,price,and manage Assistance League of Santa Ana inventory of whatwas sold and what was donated to the community.Assist in the Retail Assistant 3 Public Service Operations and distribution of school uniforms and schpot materials to children in ISaift Ara- Support Councilmember and their team by attending community events.assisting with f City o6 Santa Ana-City presentations,and helping staff booths and tables atcitp events.Respond to public y of Santa nor- Junior Council Page 3 email inquiries and help prepare meeting materials.Attend council meetings monthly Public Service to take notes and complete follow-up tasks.They also assist in the office with administrative duties. City of Santa Ana-Community Assist the Arts&Culture team in updating the cites online public art map,maintain Development Agency8 the department's websde,and manage social media content.Support staff at various -Arts Clerical Aide 3 Public Service Culture arts and culture city events and help process invoices for Artist Grants.Heap with clerical tasks such as fi€ing,data entry,seheduiing,and organizing program materials_ 1 Business Name Poddonr4le 3M Bums 40O Houn Job Description Fogs,Area: Assist the Homeless Services and dousing team complete data entry,updating records, City of Santa Ana-Camomely and organizing program Vries.Help ie re materials for meetings,g g p % P P Pa gs,answer phone calls, Development Agency-Homeless Intern 1 Public Service Services/Housing draft Byers and newsletters.Assist with the First-Time ttamtboyer Program by reviewing basic eligibility information and answenne general questions. Assist the Finance and Management team with clerical tasks like electronic document City of Santa Ana-Finance and PT Customer Service filing,word processing,and spreadsheet calculations.Help calculate and summarize Management Clerk Z statistical data.Gain experience providing excellent customer service while supporting Public Service g Pe P % pparting visitors at the information Desk.. City of Santa Ana-Jerome Supervise youth sports activities,games,and other youth-oriented activities_Perform Program Leader 1 administrative tasks-Enforce facility rules to ensure a dean and safe space for anyone Public Service Recreation Center who attends these facilities. City of Santa Ana-Parks and Recreational Facility Assist with opening and dosing city facilities.Prepare for upcoming events.Enforce Recreation-Reservations Attendant park Or facility rules to ensure a Clean and safe environment for the community. Public Service Support the Code Enforcement Division by assisting with records management, processing documents,and maintaining accurate case files.Accompany code City of Santa Ana-Planning& enforcement officers in the field to address citizen complaints,draft daily reports,and conduct basic research to verity property information or support case preparation- Enforce Agency-Code Code Enforcement Aide D Helpmanage inspection schedules,prepare notices,and u Public Service Enforcement Division g p P P update database records to trade code violations andfollow-up actions.Provide administrative assistance to both office and field staff by organizing documents,preparing case packets,and supporting customerinqumes City of Santa Ana-Planning - Support the NIES team by providing administrative assistance to community planning & Building Agency-Neighborhood staff,including organizing documents,preparing materials,and entering data. NIES Aide 1 Participate in community meetings,neighborhood outreach,and special events to help. Public Service Services ic Environmental ervices(NIES) staff engage residents and share information abouk city programs.Assist with event setup,greet attendees,and help collect feedback from the community. Assist Planning Division Staff with records management and administrative support, maintain accurate project fifes,organize documents,and process planning-related City of Santa Ana-Planning& Paperwork.Support the public planning counter by answering basic questions,helping residents with forms.and directing customers to appropriate staff forzoning, Building Agency-Planning . Planning Division Aide I Public Service Division permitting,or development fnqurries.May conduct basic research on zoning regulations,land-use designations,and property information to assist staff with project preparation_Help prepare maps,update tracking logs,and assemble materials for meetings,hearings,and community workshops. Provide administrative and clerical support to the Administrative Services Division_ City of Santa Ana-Planning and Organize documents,complete data entry,and assist with records management to Building Agency-Administrative Administrative Aide 1 ensure files are accurate and up-to-date.Prepare conference rooms for meetings and Public Service Services Division support the Citys Information Desk by greeting visitors and answering basic inquiries. Provide general office assistance,including photocopying,scanning,and distributing materials to staff. Support.the Budding Safety Division by assisting with records management and tagging City of Santa Ana-Planning and building plans to ensure accurate documentation.Help schedule inspections and Building Safety Division coordinate with staff to keep daily operations running smoothly_Provide general Building Agency-Building Safety Aide 2 assistance to division personnel,includin or Public Service Division pe� g organizing files,preparing materials,and supporting customer inquiries.Learn how building safety regulations are applied and how inspections are scheduled and tracked within a municipal agency. Support the library by assisting with creative technology programs,digital learning workshops,and hands-on activities in areas such as multimedia,coding,and design. oty o,1 5 I Ana-Public Unary Ifidem Help staff organize and maintain library materials,including shelving books,preparing 12 displays,creating decorations,and managing supplies,to keep public spaces Public Service welcoming and accessible-Assist patrons with basic computer use,printing•and navigating online resources,while also helping staff prepare for children's programs, literacy activities,and community events. Support the Construction Services team with customer service,reference checks,data City of Santa Ana-Public Works entry,scheduling,and invoice management Help organize project files,maintain construction Services records,and prepare documents for meetings and Reid staff.May assist with tracking Administrative Aide 1 Public Service project timelines,coordinating communication between staff and contractors,and ensuring compliance with departmental procedures.Support staff prepare reports, update databases,and manage correspondence related to construction projects. City of Santa Ana-Public Works- Assist the CI.P.Engineering team with customer service,phone operations, scheduling,and data entry_Support staff with reference checks,document ' Capital Improvement Program Jr.Administrative Aide organization,and otherspe IC.LP.)Engineering 1 % special projects asneeded..Help manage consultant public Service relationships by verifying insurance,tracking invoices,and reaching out to vendors for updates orinquiries-Assist in maintaining project films,updating.databases,and preparing materais for meetings_ Assist the Traffic Engineering team in investigating traffic signal and street lighting Cityof Santa Ana-Public Works- Operations,responding to complaints,and reviewing project records and plans.Help Traffic En meerin Jr.Engineering Bittern 1 engineers update traffic signal fans using software's and perform data entry.May Public Service 8 g 6 p g P g P ry• Y assist with field observations,site visits,and documentation of traffic conditions to support ongoing projects- 2 Business flame Position Title 30D Hours 900 Howe lab _ Focus Mee, Assist P.biic Works staff by preparing artd maddyimg engineering drawings, spreadsheets,project displays,and reports to support ongoing municipal projects_ City of Santa Ana—Public Works Engineer Intern Conduct research,collect and analyze field data,and assist with project estimates, 1 design calculations,and plan review under the guidance of professional engineers. Public Service Help organize project documentat€on,maintain databases,and support administrative and technical tasks as needed. Assist the legal team by providing administrative support,including translation services for clients.Help with client intake,determine eligibility for legal assistance, Community Legal Aid SoCal Intern 1 answer questions,and manage phone communications.Gain hands-on experience in Public Service legal office operations,client advocacy,and professional communication,while developing skills in case managementand legal documentation. Assist with data entry,organizing records,and maintaining accurate documentation for legal programs.Conduct basic research to support staff with case preparation, Orange County Justice Fund Administrative Fellow policy projects,and initiatives that advance due process and access to legal I representation for vulnerable immigrants and refugees.screen applications,review public Serv"ice eligibility,information,and assist with coordinating communication between staff and community partners-Provide event support by helping with setup,registration,and outreach. First paint of contact for community members seeking free civil legal assistance.Assist in conducting intake screenings to gather essential client information,identify legal concerns,and determine whether individuals qualify for PLC services in areas such as Public Law Center intake Specialist housing,immigration,consumer rights,family law,health,veterans'advocacy,and 2 support for nonprofit and comnwnety-based organizations.Entering and updating Public Seance client data in the case management system,oripsnizing intake records,and helping staff maintain accurate documentation for ongoing cases and legal clinks_May assist with interpreting for clients who speak languages other than English,ensuring equitable access for diverse communities. Assist with front desk reception,greet students,answer general inquiries,and direct visitors to appropriate staff or resources.Provide translation and interpretation Santa Ana College-Legal Studies services in English and Spanish to support students,faculty,and community members Department Intern 1 seeking assistancewith legal education programs,workshops,and departmental Public Service services_Support legal clinics,guest speaker events,and outreach activities by chedoing in attendees,distributing materials,and interpreting:for students or community members. Help with clerical and administrative tasks that keep daily operations running Santa Ana Police Department- efficiently,including answering phones,assisting visitors,scanning documents,filing Jail Bureau Clerical Aide 3 records,and entering data into law-enforcement databases with accuracy Help Public Service maintain inmate files,update logs,prepare documents forstaff review,and organize reports used by correctional officers and supervisors.Handle sensitive and confidential information while following strict security and privacy protocols. Provide office support and assist with tasks assigned bytheir supervisor.Participants are assigned to departments based on their interests and the Police Department's operational needs.Depending on placement,may assistthe Homicide Unit with organizing case files,preparing reports,and managing records;supportthe Forensics Santa Ana Police Department Part-rime Intern tint by helping maintain evidence documentation and processing lab materials;or 3 3 assist the Traffic Division with data entry,traffic records,and administrative tasks. Public service Interns assigned to the Fiscal or Central tkstributioncenter(CDC)help with financial recardkeeprrng,inventory management and supply coordination-All interns participate in professional onboardirig,including interviews and background checks .(with parental consent for minors),and gain exposure to the day-today operations of a municipal police department- .. Assist WORIK center staffwlth wartdforce programs.Help staff with data entry.,filings, Special Employment organizing orientation and workshop maPtenals-Assist staff with worksite follow up Santa Ana WORN Center program intern 1 I Public Service and coordination.May assist with timecard collection and payroll along with other administrative duties. Youth work closely with the Executive Director,Director of Programming,and Marketing Team to support The Frida Cinema's creative advertising efforts.Help The Frida Cinema Video Content Editor identify upcoming films,theme series,and special events that would benefit from 2 engaging video promotion.Create trailers,highlight reels,and short-form digital Public 5er Ace content to boost audience interest and increase community participation.Assist with 'organizing media assets,following branding guidelines,and preparing content for social media and theater displays. Support the retail team by assisting customers,answering question,and providing The Hanger Outlet Retail Store Stare Associate friendly service throughout thestore.They loam how to handle transactions with 2 accuracy and professionalism.Help restock shelves and organize inventoryta maintain Public Service an appealing shopping environment.Assist with sorting and recycling clothing donations,and will gain exposure to sustainable retail practices 3 Attachment B SAY INTERN WORKSHOPS Workshop. Provider- Description. The SAY Orientation introduces participants to the Santa Ana Youth Employment Program and walks them through program expectations, SAY ORIENTATION SAY PROGRAM I SAY requirements,and available resources.Youth learn about timecards, PROGRAM COUNSELORS worksites,workshops,and support services designed to help them succeed. This session sets the foundation for a smooth and successful experience in the program. The Placement session helps participants explore available worksites and SAY PROGRAM/SAY choose the one that best fits their interests,goals,and career path.Staff SAY PLACEMENT PROGRAM COUNSELORS guide youth through each option,explainingjob duties,schedules,and expectations.By the end,participants feel confident selecting a worksite where they can learn,grow,and buiid real experience. Participants develop four professional life skills to help them prepare and thrive in a new work environment.Workability-understanding and meeting 1A NAVIGATING SUCCESS Working Wardrobes expectiations on the job.Adaptability-navigating success in the workplace. Respectability thriving in a multi-generational workplace.Suitability- learning and fitting into the culture of the workplace. Participants will learn how to define and identify inappropriate behavior, including discrimination and sexual harassment,in the workplace.They will 1B/C HARRASSMENT PREVENTION learn about situations as the recipient and how to avoid claims against AND POWER OF IMAGE Working Wardrobes themselves by establishing healthy boundaries and maintaining appropriate work relationships.Participants will also learn how personal branding, including communication,physical appearance,and wardrobe choices, impacts how future employers see them. 2A SKILLS BILLS PART I-YOU'VE GOT Participants will be able to identify natural and learned soft skills through a SKILLS Working Wardrobes self-assessment activity.In a group setting,students identify how these skills can translate into any future jobs. Students learn key strategies for developing a targeted job search 28 SKILLS BILLS PART If-JOB SEARCH Working Wardrobes approach,including maximizing the use of an online Application Tracking SKILLS System,building a professional network,conducting informational interviews,and managing rejection fatigue. 2C SKILLS BILLS PART III-INTERVIEW Students learn preparation strategies and develop success stories for SKILLS Working Wardrobes commonly asked interview questions.They observe and participate in a mock interview while receiving direct feedback from their peers. Participants will explore databases and software provided by the Santa Ana Public Library.These workshops are designed to provide students with a comprehensive understanding of how to leverage online platforms and DIGITAL MEDIA LITERACIES Santa Ana Public Library databases to enhance personal and professional skills.Participants learn to navigate these resources to optimize their success in the workforce and in academic settings by developing new skills.Improving their proficiency and building their capacity. Participants learn the basics of managing and growing their money with "GETTING STARTED EARNING guidance from Chase.This interactive workshop is designed for young MONEY" Chase Bank people who want to understand how to start earning,budgeting,and saving for the future.Whether it's their first job or side hustle,they walk away with practical tips to make their money work for them. In this class,youth learn the basics of goal setting,budgeting,and saving. "HOW TO SET GOALS,BUILD A Chase Bank They break down how to track spending,create a workable budget,and set BUDGET AND SAVE" financial goals they can actually reach.Participants leave with practical tools they can start using right away. City of Santa Ana Exhibit B - Budget Detail JP2017-Y2526 Youth Service Corp,Budget Template Applicant: City of Santa Ana Contact information: jSondygaFba J7141565-261# ,haroa�santa-ana.or¢ I-A.Administration fM W not exceed 10%of fotal award] Items_ Description Calculation Total audgel %Allocation Cross Check Inlelr�eox't&Om OOmriQn Ply oeprnmerrs-svope+crsce vrv.des Indirect Cost $ 84,1€16.00 rotas s. 84,106.00 5.61% Costs(Must not exceed JIM of Tchdwith Section PA.A&rwjWmhonj Berns Description Calculation Total Budget %Allocation Cross Check .wOtn AWrOo f MOT r..E-Idav a Oene(.A (PM5.fi%d-SS AI.H&rrin,AOM% la^P. Adrn=StaH ernvruneel $(219=-2G+63,452.53)x I% $ 2,825.00 S!.MOAOg&m!r•f AlayF OA5 rrE-ST6y L O¢CCfiA 11>�,A1CP.Si M.,HlnRl..YNxt4n Admit Staff carnv.vllav 1 $1€30,394417+52.32325)x 5% $ 9,13h_00 sr_Axo,.mlwg Nsnmrq lurre-sawya - Cerpfils(Ksm Med.ss Ar.meow%Nxxl— AdmnStaff comp;rmuax+sxl $161,6732D*51,266.16)A0% $ 13,294.00 'i.AccaurPOm OR/F'E-sotlory L bsnefRi Imo,!ned,ss A't,HrrsYh,vrort®z comp. Admin Staff ulwr®,cet $(139.774.70+54,013241 x 4% $ 7,75200 5CO11 a&v SP&CXgh Oi OAS FM-."Y L O Ills(PERT M.6 SS Al,HeOM,V M— Program Staff .I e) $(171M7-t0+6O,898,13)x5% $ 11,624.00 AOtf—Speaafsl iv OM PE-so M a O fnS(PM MCP.SS Ar,"am,wV — Program Staff cm v-inuvncel $1133,404-92+53,931 401 x 3n $ 65,568.00 V0.M ea sgeeraur[o=FIF-ldpy L b Oft Imm.Meal.5,Af,Hsptn.'An'ters Program Staff .1-1 $(6329820+35,216.911 x W% $ 49,256,00 ac McS &€PI 0.10FM-Mal yL C-fh(PE2S,ARl3,SS Ar,ilCtb r w — Program Staff Caru,lniw .l $128,022.40+4,774A6)x 10% $ 3,280.D0 Unfunded Accrued UabW(tiAL) Based on cost a€locafion $ 41,94100 Benefits Overhead Based on cost allocation $ 3,718,00 Contract Services A needed $ 5,000.00 TB Testing $40 x 25 fellows $ 1,C00.0D Livescan $20 x 55 fellows $ 1,1 CC.00 Audfor Fee one-tirne fee $ 10000 Rent $ 27,90300. MaceFaneousExpenses S®Ppl- a;needed $ 31000.Do Fuel snare or wed C<y venue when wed as needed $ 100.D0 Reef slmle use "vb" µ*'a"wea as needed $ 500-00 ARC-accident,repai,etc :rwre of w&d arr venue«nee,u 3 as needed $ 100.00 ITMaintenanceCharges easedmccsran<anan $ 2D,647.00 Commanca#anstrtndlves aap^ ma $ 2,838.00 To101 $ 270,686.00 23 d596 IL Youth Service Corps Fellow Wages fMusf Dx of serif 50%of grant anwunf) *Requested Hourly salary #of Hours Total Budget %Allocation Cross Check 50-Public Service Posiliant $ _ 20.00 30D $ 300.000.00.. 10-Public seance Posifians $ 20.00 900 $ 180.000.00 10-Food Insecurity Positions $ 20.00 300 $ 60,000.DD . 29-Education Positions $ 2D.00 300 $ 174,000.00 - 2-FducationPositions $ 2D.00 900 $ 36,00000 101.001 $ 750,000.00 1 50 0()96 Ill.CaYornia sFwAB Youth Woddorce Fellows-Offm Fellow Costs Items Descripflon Calculation Total Budget FICA for Fellows $ 28,I25.o0 Wotkeds Compensation arts axe sclrree sr„asx& $ 2D,400..00 Health Care WD IT I a e m .aseo $ 10,875.00 Retirement $ - Total $ 59,400.00 LO-Public IV.Program Wrap-Around Services(Not to Exceed 40%of Total Awordj Items Description Calculation Total Budget %Allocation Cross Check Workforce Specialist 1 1 FrE -salary&benelils{PERS,Med,SS Alt, Case Management Meauri.Workers comp,msprance) $(64,297.80+30.524.89)x 100% $ 94,823 Wdklarce Spedafsl I I HE -salary&benefits(PERS,Med.SS AII, Case Management rtedln,Wo,kars Cnmp,I­.ronae) $)63,298.20+30,490.501 x 100% $ 93.789 00 Workforce Speduil sl 10.50 FTE salary&heneflls JPERS.n di,SSAII Case Management —1th,W.k®r:C—p.lnsuron.a} $163,298.20+35,216.9 1)x 50% $ 49,258M Monthly Parking:$M x 23 fellows x 3 n lhs Mon lhdy pocking,a playment Eesh/scans, BLS Passes RBgVlpn.$69 x 16 fellows irpnsporlpfiort fags Bus Passe,YoVth;$40 x 25 fellows Support Services G.,Cprds.S$Cx45fe11a $ 1P.35BOG Worklor orkshaps,comer exr do Ican Profes-nal w droll -A ces',$375x 101 fellows Partner and Al w kshaps[-!,shops&alnlhes) Wakshp s$506.15 x 82 sessions $ total $ 339,808.00 Total Budget Request $ 1,iO4DW.09 Total#at PelTows 101 List of Partners Partner Status(Proposed or Secured) Contractual Amount Working Wardrobe $ 87,550.00 Total $ 87,580.00 LCI-Public City of Santa Ana Agreement#JP2017-Y2526 EXHIBIT C Budget Payment Provisions California Volunteers, Youth Service Corps City of Santa Ana BUDGET PAYMENT PROVISIONS 1 . Invoicing and Payment a) For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein, which is attached hereto and made a part of this Agreement. b) Invoices shall include the Agreement Number and shall be submitted via PDF to Gaolou.Yana@californiovolunteers.ca.aov. 2. Budget Contingency Clause a) It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor shall not be obligated to perform any provisions of this Agreement. b) If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to Contractor to reflect the reduced amount. Page 1 of 1 LCI-PubJc City of Santa Ana JP2017-Y2526 Exhibit D California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention Youth Service Corps Program All Youth Service Corps Program grantees will be responsible for providing periodic and timely reports on outcomes and outputs associated with the funding received from this program. Reporting Metrics Municipalities will be required to report the following metrics and demographic data monthly to California Volunteers through the cloud-based platform America Learns or in any other format or method specified by California Volunteers. • Number of applications submitted for the program - (aggregated per municipality in monthly report) • Number of open positions in the program - (aggregated per municipality in monthly report) • Number participants in the program - (aggregated per municipality in monthly report) • Number of participants serving in each identified focus area: Climate, Food Insecurity, Education, Public Service, and Other- (aggregated per municipality in monthly report) • Number of participants actively serving as of the last day of the reporting period - (aggregated per municipality in monthly report) • Number of participants in a summer specific program, if applicable - (aggregated per municipality in monthly report) • Number of participants completing the program and/or exiting early for compelling or non-compelling reasons -- (aggregated per municipality in monthly report) • Total program hours served during the month of reporting - (aggregated per municipality in monthly report) • Number of participants who identified as low-income - (aggregated per municipality in monthly report) • Number of participants who identified as justice-involved - (aggregated per municipality in monthly report) • Number of participants who identified as in or transitioning from foster care - (aggregated per municipality in monthly report) LCI-Public City of Santa Ana JP2017-Y2526 Exhibit D California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention • Number of participants who identified as engaged with the mental health or substance abuse system - (aggregated per municipality in monthly report) • Number of participants who identify as homeless or formerly homeless - (aggregated per municipality in monthly report) • Other metrics as determined by California Volunteers Municipalities will be required to conduct a California Volunteers-developed baseline exit survey with participants within 14 days of planned program exit (while still in service) and provide requested information in a format and method to be specified by California Volunteers. Additionally, municipalities agree to make participant contact information available to California Volunteers as requested to use in program communications including, but not limited to • Name • Zip code • Phone number • Email address • Program completion status • Other relevant information/data/stories Reporting Deadlines: Report Reporting Period Reports Clue Program Monthly The last day of the following month. Narrative Quarterly The last day of the third month of the quarter, Member Ongoing As members are onboarded and exited Host Site Ongoing As host sites are onboarded and exited Survey Ongoing As members exit program LCI-Pubtic City of Santa Ana JP2017-Y2526 Exhibit D California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention California Volunteers will update this reporting timeline with additional reporting periods, upon receipt of updated reporting timelines established by the California Department of Finance. Reporting metrics may be updated, depending on updated guidance from the California Department of Finance. Reporting Process: Municipalities will be required to report the following metrics and demographic data monthly to California Volunteers through the cloud-based platform America Learns or in any other format or method specified by California Volunteers. Invoicing: This grant is a cost-reimbursement grant. As such, grantees will be required to submit periodic and timely invoices to California Volunteers for expenses already incurred for processing and payment. Grantees have the discretion to invoice monthly or quarterly. Invoicing Deadlines: Grantees have the discretion to invoice monthly or quarterly. If monthly, invoices should be submitted by the 15th of the following month. If quarterly, invoices should be submitted no later than the due date identified in the reporting deadlines above. Service Events and/or Member Convenings: Municipalities agree to incorporate California Volunteers' materials info the onboarding and offboarding process and commit to having participants join at least one California Service Corps convening annually, as requested by California Volunteers. Programmatic and Fiscal Document Retention In line with State requirements regarding record retention, grantees are required to maintain all documentation, programmatic and fiscal, pertaining to this contract for a period of five years after the close out the contract and the payment of the final invoice. The grantee is required to maintain books, records, documents, and other evidence pertaining to the reimbursable costs and hold LCI-Public City of Santa Ana JP2017-Y2526 Exhibit D California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention them available for audit and inspection by the State for the five years following the close out of the contract and payment of the final invoice. These retention requirements pertain to all contracts associated with this program, regardless of funding source. LGl-Public