HomeMy WebLinkAboutItem 17 - Milestone Camera Software License Police Department
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Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 21, 2026
TOPIC: Milestone Camera Software License
AGENDA TITLE
Purchase Order to Convergint Technologies LLC for Milestone Camera Software
License (Specification No. 26-081) (General Fund)
RECOMMENDED ACTION
Authorize a Purchase Order to Convergint Technologies LLC for Milestone Camera
Software License for a five-year period from July 21, 2026 through July 20, 2031, in an
amount not to exceed $158,957.
GOVERNMENT CODE 484308 APPLIES: No
DISCUSSION
On December 2, 2025, City Council approved an agreement with Convergint
Technologies LLC ("Convergint") to provide video surveillance system upgrade and the
Customer Support Program for the citywide security camera infrastructure. Convergint
has completed the Citywide Initial Assessment and has identified 648 existing cameras
that require support licenses.
The City's camera network operates on a proprietary Milestone platform and the current
licenses expired in May. Staff recommends that the same vendor that manages the City's
infrastructure and holds the necessary administrative access, technical knowledge, and
manufacturer authorization also purchase, install, and maintain the video management
software. Bringing in a different reseller to manage the video management software
would not provide a functional alternative because the integrator (Convergint) would still
be required to perform all configuration, troubleshooting, and cybersecurity work, resulting
in duplicative costs, fragmented accountability, and increased risk of system downtime.
Maintaining Convergint as the single responsible vendor preserves system integrity and
security by keeping all system updates, licensing, and technical support under one
qualified provider.
Santa Ana Municipal Code, Section 2-807(d), authorizes the City to purchase against
contracts from any public agency utilizing a competitive bid process. Sourcewell, a
cooperative government purchasing agency, awarded a contract to Convergint
Milestone Camera Software License
July 21, 2026
Page 2
Technologies LLC (Agreement No. 121042-CTL) as a result of open, competitive bidding
on behalf of its members, which includes government agencies.
Staff researched available procurement options, and determined that Convergint
Technologies LLC meets the City's specifications and can provide the Milestone camera
license renewal to be utilized by the Santa Ana Police Department/Homeland Security
Division. By leveraging the procurement power through cooperative purchasing, the City
of Santa Ana is able to obtain nationally vetted, high quality products at competitive
volume pricing, and is in accordance with the City's existing Purchasing Guidelines. Staff
recommends awarding a purchase order to Convergint for 648 Milestone licenses for a
five-year period.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the current FY 2026-27 budget as follows:
Fiscal Accounting Unit Fund Accounting Unit, Amount
Year —Account # Description Account Description
Police Field Operations,
FY 26-27 01114420-66511 General Fund Computer Software $ 87,330
Subscriptions
Jail Operations,
FY 26-27 01114475-66511 General Fund Computer Software $ 43,417
Subscriptions
Library Administration,
FY 26-27 01111110-66511 General Fund Computer Software $ 8,585
Subscriptions
Park Maintenance,
FY 26-27 01117651-66511 General Fund Computer Software $ 4,905
Subscriptions
Civic Center Civic Center
FY 26-27 07417655-66511 Maintenance Maintenance, Computer $ 14,720
Software Subscriptions
Total $158,957
By paying the total license fee upfront, the City can save potentially 20% in license fee
increases in years two through five (5% each year). The maximum aggregate amount
of the expenditures will not exceed $158,957 over the five-year period.
Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nunez, City Manager