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HomeMy WebLinkAboutAgenda Packet_2026-08-04 City Council Meeting Packet August 4, 2026 CLOSED SESSION MEETING - 4:30 PM REGULAR OPEN MEETING - 5:30 PM (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 0d Valerie Amezcua Mayor Thai Viet Phan Benjamin Vazquez Councilmember—Ward 1 Councilmember- Ward 2 Jessie Lopez Phil Bacerra Councilmember-Ward 3 Councilmember- Ward 4 Johnathan Ryan Hernandez David Penaloza Councilmember-Ward 5 Mayor Pro Tern-Ward 6 Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Alvaro Nunez Jennifer L. Hall City Attorney City Manager City Clerk In compliance with the Americans with Disabilities Act(ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz,City ADA Program Coordinator,at(714)647-5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.The City Council agenda and supporting documentation can be found on the City's website—www.santa-ana.org/agendas-and-minutes. City Council 1 8/4/2026 CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision -The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate - Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility - Innovation • Transparency Code of Ethics and Conduct- At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: - Integrity• Honesty• Responsibility • Fairness • Accountability• Respect • Efficiency City Council 2 8/4/2026 Members of the public may attend the City Council meeting in-person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS — Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: • MAILING OPTION written communications — Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M-30, Santa Ana, CA 92701. All written communications received via mail two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • SENDING E-MAIL OPTION — Public comments may be sent via email to the City Clerk's office at eComment(a-)santa-ana.orq. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • LIVE VIRTUAL OPTION —As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/m/315965149. To join the Conference Call: Dial (669) 900- 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v)for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller's phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. • IN-PERSON OPTION - Members of the public can provide in-person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in-person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a "Request to Speak" card by 4:30 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. City Council 3 8/4/2026 The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS —You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN-PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m. will not be permitted to speak. 2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON-AGENDA ITEMS (GENERAL PUBLIC COMMENT)—You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN-PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS—You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN-PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak. TRANSLATION SERVICES - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish-to-English) in addition to those wishing to address the City Council at the podium. La ciudad provee servicios de interpretaci6n al espanol en las juntas del Consejo. La interpretaci6n simultanea al espanol se ofrece por medio del use de audifonos y la interpretaci6n consecutiva (espanol a ingles) tambien esta disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball+) or download a pdf(the cloud symbol with the down arrow , ). City Council 4 8/4/2026 CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Thai Viet Phan Benjamin Vazquez Mayor Pro Tern David Penaloza Mayor Valerie Amezcua City Manager Alvaro Nunez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS — Members of the public may address the City Council on Closed Session items. RECESS — City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS— The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: a. Love Pham, et al. v. City of Santa Ana et al., Orange County Superior Court, Case No. 30-2023-01337853 2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Peter Brown Employee Organization: Service Employees International Union, Part-Time Non-Civil Service Employees Unit (SEIU-PTNCS) City Council 5 8/4/2026 RECONVENE — City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Thai Viet Phan Benjamin Vazquez Mayor Pro Tern David Penaloza Mayor Valerie Amezcua City Manager Alvaro Nunez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Shane Parr, Teen Challenge of Southern California ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1. Certificates of Recognition presented by Councilmember Bacerra to OC Bomberos for Outstanding Contributions to the Community 2. Certificate of Recognition presented by Councilmember Lopez to La Colmena for Outstanding Contributions to the Community 3. Proclamation presented by Councilmember Hernandez Declaring August 2026 as Chicano Heritage Month CLOSED SESSION REPORT— The City Attorney will report on any action(s)from Closed Session. PUBLIC COMMENTS — Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. City Council 6 8/4/2026 I CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 4 through 30 and waive reading of all resolutions and ordinances. 4. Excused Absences Department(s): City Clerk's Office Recommended Action: Excuse the absent members. 5. Minutes from the Regular Meeting of July 21, 2026 Department(s): City Clerk's Office Recommended Action: Approve minutes. 6. Appoint Erica Gonzalez Nominated by Councilmember Vazquez as the Ward 2 Representative to the Rental Housing Board for a Partial Term Expiring in 2027 Department(s): City Clerk's Office Recommended Action: Appoint Erica Gonzalez to the Rental Housing Board as the Ward 2 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2- 326(a), requires five affirmative votes) 7. Quarterly Report of Contracts for Non-Public Works and Public Works Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2026 to June 30, 2026 up to $50,000 for Non-Public Works and up to $500,000 for Public Works authorized by the City Manager as permitted by Charter Section 421. 8. Report of Settlements for General Liability Claims and Worker's Compensation Claims Department(s): Human Resources Recommended Action: Receive and file Report of Settlements entered into between April 1, 2026 to June 30, 2026 up to $50,000 for General Liability Claims and up to $150,000 for Worker's Compensation Claims authorized by the City Manager, City Attorney, and Human Resources Director as permitted by City Council Resolution 2018-045. City Council 7 8/4/2026 9. Employee Benefits Rates for 2027 Plan Year Department(s): Human Resources Recommended Action: Receive and file Employee Benefits Rates from January 1, 2027 to December 31, 2027. 10. Status Report on the Identification and Historic Evaluation of Public Artworks by Emigdio Vasquez, Sergio O'Cadiz Moctezuma, and Additional Artists Department(s): Planning and Building Agency Recommended Action: Receive and file this report. 11. Planning Commission's Adoption of a Resolution Renaming Rosita Park, Located at 706 N. Newhope Street, as Frank and Irene Palomino Park Department(s): Planning and Building Agency Recommended Action: Affirm the Planning Commission's adoption of a resolution approving Public Facilities Naming No. 2026-0001 renaming Rosita Park, located at 706 N. Newhope Street, as Frank and Irene Palomino Park. 12. Certification of Approval by City Engineer of the Final Tract Map No. 2024-02, County Tract Map No. 19328 at 510 North Harbor Boulevard (Applicant: Century Communities of California, LLC, a Delaware Limited Liability Company) Department(s): Public Works Agency Recommended Action: Receive and file the certification of approval by City Engineer of the Final Tract Map 2024-02, County Tract Map No. 19328 at 510 North Harbor Boulevard. 13. Legal Services Agreement with Fujii Law Group LLP (Non-General Fund) Department(s): City Attorney's Office Recommended Action: Authorize the City Manager to execute an agreement with Fujii Law Group, LLC for the period of August 4, 2026 through August 3, 2029, with an option to extend the term of the agreement for up to one (1) additional year, in the amount of$550,000 for legal services (Agreement No. A-2026-XXX). 14. Agreement with Tripepi Smith and Associates, Inc. for Communication and Media- Related Services (Specification No. 25-147) (General Fund) Department(s): City Manager's Office Recommended Action: Authorize the City Manager to execute an agreement with Tripepi Smith and Associates, Inc. to provide communication and media-related City Council 8 8/4/2026 services for a three-year term in an amount not to exceed $150,000 annually from August 4, 2026 through August 3, 2029 with the option for two (2) one-year extensions for a total not-to-exceed amount of$750,000 (Agreement No. A-2026-XXX). 15. Agreement with Insight Public Sector, Inc. for Microsoft 365 Migration (Specification No. 27-003) (Non-General Fund) Department(s): Information Technology Recommended Action: Authorize the City Manager to execute an agreement with Insight Public Sector, Inc. to provide Microsoft 365 Migration in an amount not to exceed $200,000 for a one-year term beginning August 4, 2026 (Agreement No. A- 2026-XXX). 16. Agreement with C3 Office Solutions LLC dba C3 Tech for Managed Print Services (Specification No. 27-001) (General and Non-General Fund) Department(s): Information Technology Recommended Action: Authorize the City Manager to execute an agreement with C3 Office Solutions LLC dba C3 Tech to provide Managed Print Services in an amount of$750,000 for a term beginning August 4, 2026 and expiring May 1, 2029 (Agreement No. A-2026-XXX). 17. Agreement with The Pumpkin Factory, LLC for Carnival Services (Specification No. 26-017) (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with The Pumpkin Factory, LLC to provide Carnival Services for a term beginning August 4, 2026 and expiring July 31, 2027, with provisions up to four (4), one-year extensions (Agreement No. A-2026-XXX). 18. Purchase Order to Unhinged LLC for Modular Simunition Training House (Specification No. 26-064A) (Non-General Fund — U.S. Dept. of Treasury Asset Forfeiture Funds) Department(s): Police Department Recommended Action: Authorize a Purchase Order to Unhinged LLC for Modular Simunition Training house in an amount not to exceed $98,891. 19. Agreement with O2X Human Performance, LLC to Provide Physical Health and Wellness-Related Services to the Santa Ana Police Department (Specification No. 26-082) (Non-General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with City Council 9 8/4/2026 O2X Human Performance, LLC to provide physical health and wellness-related services to the Santa Ana Police Department for a term beginning September 1, 2026 and expiring August 31, 2027, with provisions for three (3), one (1)-year extensions, in a total amount not to exceed $867,789 (Agreement No. A-2026-XXX). 20. Agreements with B&D Towing, Inc., Greater Southern California Towing, Inc., MetroPro Road Services, Inc., and Standard Enterprises, Inc. dba TO' and MO' Towing for Police Rotational Towing and Storage Services (Specification No. 26-057) (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with the following vendors for an initial one-year term from September 1, 2026 through August 31, 2027, with provisions for four, one-year renewal options to provide police rotational towing and storage services on an as-need basis (Agreement Nos. A-2026- XXX): Vendor Location B&D Towing, Inc. Santa Ana, CA Greater Southern California Towing, Inc. Santa Ana, CA MetroPro Road Services, Inc. Costa Mesa, CA TO' and MO' Towing Santa Ana, CA 21. Purchase Order Contract to Premo Construction, Inc. for Fleet Air Compressor System Replacement (Specification No. 26-031) (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $157,960 of spendable fund balance in the Equipment Maintenance-Garage Operation, Prior Year Carryforward revenue account, and appropriate the same amount into the Equipment Maintenance-Garage Operation, Machinery & Equipment expenditure account. (Requires five affirmative votes) 2. Award a purchase order contract to Premo Construction, Inc. to replace the fleet air compressor system for a total estimated cost of$157,960, which includes $143,600 for the purchase order contract and $14,360 for unanticipated or unforeseen work. 22. Appropriation Adjustment and Agreement for the Sale of Land at 2245 S. Main Street (Project No. 13-6792) (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $136,250 in revenue from the purchase and sale agreement into the Select Street Construction, Sale of Land revenue account (No. 05917002-57071) and appropriate it to the City Street Projects, Improvements Other Than Buildings expenditure account City Council 10 8/4/2026 (No. 05917666-66220). (Requires five affirmative votes) 2. Approve an appropriation adjustment recognizing $408,750 in revenue from the purchase and sale agreement into Measure M-Street Construction, Expense Reimbursement-OCTA revenue account (03217002-57004). Receipt of Measure M- Street Construction proceeds will be disbursed to the Orange County Transportation Authority (OCTA) upon project final billing reconciliation. (Requires five affirmative votes) 3. Authorize the City Manager to execute a purchase and sale agreement with South Main Arwad LLC for the sale of City-owned property located at 2245 S. Main Street (APN No. 403-141-08) in the amount of$545,000 (Agreement No. A-2026-XXX). 4. Approve amendment to the Fiscal Year 2026-27 Capital Improvement Program to add $136,250 of Select Street Construction funds for the Bristol Street Phase 3A Project (No.13-6792). 23. Award of an Agreement with Dokken Engineering for Design Services to Address Caltrans Bridge Inspection Report Recommendations (Project No. 25-6986) (Non- General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $282,400 in grant funding into the Select Street Construction, Federal Grant-Indirect revenue account (No. 05917002-52001) and appropriate it to the Select Street Construction, Improvements Other Than Buildings expenditure account (No. 05917660-66220). (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2026-27 Capital Improvement Program to include an additional $282,400 in Design funds for the Bridge Preventative Maintenance Program Project (No. 25-6986). 3. Authorize the City Manager to execute an agreement with Dokken Engineering to provide Professional Design Services in an amount not-to-exceed $572,935 for a one-year term beginning August 4, 2026 and expiring August 3, 2027, with provisions for four, one-year extensions (Agreement No. A-2026-XXX). 24. Award of Aggregate Agreements with Global Power Group, Inc., Odyssey Power Corporation, Quinn Company dba Quinn Power Systems, and West Coast Energy Systems, LLC for On-Call Generator Maintenance and Repair Services (Specification No. 26-075) (General & Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute aggregate agreements with Global Power Group, Inc., Odyssey Power Corporation, Quinn Power Systems, and West Coast Energy Systems, LLC to provide on-call generator maintenance and repair services beginning August 4, 2026 and expiring August 3, 2027, with an estimated annual budget of$115,000, with provisions for four, one-year City Council 11 8/4/2026 extensions, in a total aggregate amount not to exceed $575,000 (Core Agreement No. A-2026-XXX). 25. Award of Aggregate Agreements with General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC for On-Call Water Well, Pump, and Motor Rehabilitation and Repair Services (Specification No. 26-063) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute aggregate agreements with General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC to provide on-call water well, pump, and motor rehabilitation and repair services beginning August 4, 2026 and expiring August 3, 2027, with an estimated annual budget of$550,000, with provisions for four, one-year extensions for a total aggregate amount not to exceed $2,750,000 (Core Agreement No. A-2026-XXX). 26. Award Aggregate Agreements with ACCO Engineered Systems, Inc., ENFRA MCC, LLC, and Mesa Energy Systems, Inc. for Heating, Ventilation, and Air Conditioning Service, Maintenance, and Repairs (General & Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute aggregate agreements with ACCO Engineered Systems, Inc., ENFRA MCC, LLC, and Mesa Energy Systems, Inc. to provide heating, ventilation, and air conditioning service, maintenance, and repairs for an estimated total amount of$376,583 for an initial one- year term beginning August 4, 2026, and expiring August 3, 2027, with provisions for four, one-year extensions for a total aggregate amount not to exceed $1,882,915 (Core Agreement No. A-2026-XXX). 27. Resolution Requesting the California State Legislature to Amend Assembly Bill 645 to Authorize the City of Santa Ana to Establish a Speed Safety System Pilot Program Department(s): Public Works Agency Recommended Action: Adopt a Resolution requesting that the California State Legislature amend Assembly Bill 645 (Friedman) to authorize eligibility for the City of Santa Ana to establish and operate a Speed Safety System Pilot Program pending future Council approval. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REQUESTING THAT THE CALIFORNIA STATE LEGISLATURE AMEND ASSEMBLY BILL 645 (FRIEDMAN) TO AUTHORIZE THE CITY OF SANTA ANA TO ESTABLISH A SPEED SAFETY SYSTEM PILOT PROGRAM City Council 12 8/4/2026 28. Resolution Supporting State Legislation to Improve Utility Affordability, Strengthen Ratepayer Protections, and Increase Accountability of Investor-Owned Utilities Department(s): City Manager's Office Recommended Action: Adopt a Resolution Supporting State Legislation to Improve Utility Affordability, Strengthen Ratepayer Protections, and Increase Accountability of Investor-Owned Utilities During the 2025-2026 California Legislative Session. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, SUPPORTING STATE LEGISLATION TO IMPROVE UTILITY AFFORDABILITY, STRENGTHEN RATEPAYER PROTECTIONS, AND INCREASE ACCOUNTABILITY OF INVESTOR-OWNED UTILITIES DURING THE 2025-2026 CALIFORNIA LEGISLATIVE SESSION 29. Resolution and Appropriation Adjustment to Accept the State Regional Coordination Grant Award Agreement AA611027 (Non-General Fund) Department(s): Community Development Agency Recommended Action: 1. Adopt a resolution to accept the State of California Regional Coordination Project grant award, and authorize the City Manager to enter into an agreement with the State of California— Employment Development Department, WIOA and approve Appropriation Adjustment for $1,000,000 for the CareerRx OC healthcare initiative. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE ACCEPTANCE OF GRANT FUNDS FROM THE STATE OF CALIFORNIA EMPLOYMENT DEVELOPMENT DEPARTMENT TO STRENGTHEN COLLABORATION BETWEEN LOCAL WORKFORCE DEVELOPMENT BOARDS AND COMMUNITY COLLEGES, AND SUPPORT TO LOW-INCOME COMMUNITIES IN SANTA ANA 2. Authorize the City Manager, or designee, to conduct all negotiations, sign, and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Project scope, including but not limited to agreements with subrecipients, consultants, and contractors. 3. Approve an appropriation adjustment to recognize $1,000,000 in funds from Workforce Innovation and Opportunity Act-Federal Grant-Indirect account (no. 12318002-52001) and appropriating the same amount to expenditure account (no. 12318729-various). (Requires five affirmative votes) City Council 13 8/4/2026 30. Density Bonus Agreement No. 2026-03 —Watermarke Sandpointe Mixed-Use Development (200 East Sandpointe Ave.) (Continued from City Council Meeting of July 7, 2026; Item No. 18) Department(s): Planning and Building Agency, Community Development Agency Recommended Action: 1. Adopt a resolution approving Density Bonus Agreement No. 2026-03; and RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DENSITY BONUS AGREEMENT NO. 2026-03 FOR A MIXED-USE DEVELOPMENT WITH 400 RESIDENTIAL UNITS, INCLUDING 20 UNITS PROPOSED AS AFFORDABLE TO EXTREMELY LOW- INCOME HOUSEHOLDS, AND 13,887 SQUARE FEET OF COMMERCIAL SPACE FOR THE PROPERTY LOCATED AT 200 EAST SANDPOINTE AVENUE (APNS: 411-111-07, 411-111-09, 411-111-10, AND 411-111-11) 2. Authorize the City Manager to execute a Density Bonus Agreement with CM Sandpointe, LLC, GH Sandpointe LLC, VMT Sandpointe LLC, and QC Sandpointe LLC, with a 55-year covenant term, for a rental residential development consisting of a 400 unit multi-family residential development, including 20 affordable units (5% of the total units) proposed as affordable to extremely low-income households, at the property located at 200 East Sandpointe Avenue (Agreement No. A-2026-XXX); and 3. Determine that, pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the recommended action is exempt from further review under Sections 15183 and 15162. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 31. City of Santa Ana Metropolitan Water District Board Representative Department(s): City Clerk's Office Recommended Action: Nominate and appoint a representative to the Metropolitan Water District Board to represent the City of Santa Ana. City Council 14 8/4/2026 32. Ordinance Amendment No. 2026-01 to Amend Several Sections of Chapter 30 (Places of Historical and Architectural Significance) of the Santa Ana Municipal Code (SAMC) Relating to Modification of Historic Properties, Demolition by Neglect, Historic Property Transfer Disclosure, and Other Amendments of an Administrative Nature Department(s): Planning and Building Agency Recommended Action: 1. Conduct a first reading and adopt an ordinance approving Ordinance Amendment No. 2026-01 to amend several sections of Chapter 30 (Places of Historical and Architectural Significance) of the Santa Ana Municipal Code relating to Modification of Historic Properties, Demolition by Neglect, Historic Property Transfer Disclosure, and other items of an administrative nature; and ORDINANCE NO. NS-XXXX entitled ORDINANCE AMENDMENT NO. 2026-01 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 30 (PLACES OF HISTORICAL AND ARCHITECTURAL SIGNIFICANCE) OF THE SANTAANA MUNICIPAL CODE RELATING TO THE MODIFICATION OF HISTORIC PROPERTIES, DEMOLITION BY NEGLECT, HISTORIC PROPERTY TRANSFER DISCLOSURE, AND OTHER ITEMS OF AN ADMINISTRATIVE NATURE, AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15060(c)(2), SECTION 15060(c)(3), AND SECTION 15061(b)(3), read by title only and waive further reading 2. Determine that, pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the recommended action is exempt from further review under state CEQA Guidelines Section 15060(c)(2), Section 15060(c)(3), and Section 15061(b)(3). 33. City of Santa Ana FY 2026-27 to FY 2031-32 Five-Year Strategic Plan Department(s): City Manager's Office Recommended Action: Adopt the City of Santa Ana FY 2026-27 to FY 2031-32 Five-Year Strategic Plan. **END OF BUSINESS CALENDAR** City Council 15 8/4/2026 I PUBLIC HEARING PUBLIC COMMENTS — Members of the public may address the City Council on each of the Public Hearing items. 34. Appeal Application No. 2026-01 - Appealing the Decision of the Planning Commission to Approve Site Plan Review No. 2026-01 and Approve One Incentive/Concession and Two Waivers or Reductions of Development Standards for the Think Together Property Located at 2101 East Fourth Street Department(s): Planning and Building Agency Recommended Action: Adopt a resolution denying Appeal Application No. 2026- 01, thereby upholding the Planning Commission's approval of a resolution to approve Site Plan Review No. 2026-01 and one incentive/concession and two waivers or reductions of development standards pursuant to State Density Bonus Law, to be memorialized in Density Bonus Agreement No. 2026-01, to facilitate the construction of a seven-story mixed-use development consisting of 274 residential units, including 14 affordable units for extremely low-income households, and approximately 20,714 square feet of ground-floor commercial space for the property located at 2101 East Fourth Street (APN:400-041-03). RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DENYING APPEAL APPLICATION NO. 2026-01, THEREBY UPHOLDING THE PLANNING COMMISSION'S APPROVAL OF SITE PLAN REVIEW NO. 2026-01 AND ONE INCENTIVE/CONCESSION AND TWO WAIVERS OR REDUCTIONS OF DEVELOPMENT STANDARDS PURSUANT TO STATE DENSITY BONUS LAW, TO BE MEMORIALIZED IN DENSITY BONUS AGREEMENT NO. 2026-01, BASED ON FINDINGS, INCLUDING A DETERMINATION THAT THE PROJECT WAS EXEMPT UNDER CEQA SECTION 15168, FOR A SEVEN STORY MIXED-USE RESIDENTIAL DEVELOPMENT CONSISTING OF 274 RESIDENTIAL UNITS FOR THE PROPERTY LOCATED AT 2101 EAST FOURTH STREET (APN: 400-041-03) **END OF PUBLIC HEARING** CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT—Adjourn the City Council meeting. City Council 16 8/4/2026 Future Items 1. Public Hearing —TEFRA 1200 N. Main St. 2. Study Session — Comprehensive Zoning Code Update 3. Construction Contract— Memory Lane and Flower Street Improvements Project 4. Construction Contract/RFP for Design-Build of Cabrillo Park Restroom and Concession Building Improvement Project POSTING STATEMENT: On July 28, 2026, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa-ana.gov/agendas-and-minutes. City Council 17 8/4/2026 DRAFT Minutes of the Regular Meeting of the City Council City of Santa Ana, California I,�.Y 'v 0 July 21 , 2026 CLOSED SESSION MEETING - 4:30 P.M. REGULAR OPEN MEETING - 5:30 P.M. (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CLOSED SESSION CALL TO ORDER MINUTES: Mayor Amezcua called the Closed Session meeting to order at 4:41 P.M. ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Thai Viet Phan Benjamin Vazquez Mayor Pro Tern David Penaloza Mayor Valerie Amezcua City Manager Alvaro Nunez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall CITY COUNCIL 1 JULY 21, 9n96 City Council 5 - 1 8/4/2026 ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Hernandez, Lopez, Phan, and Vazquez, and Mayor Amezcua were present. Councilmember Bacerra and Mayor Pro Tem Penaloza joined during Closed Session. ADDITIONS\DELETIONS TO CLOSED SESSION MINUTES: City Clerk Jennifer L. Hall noted for the record that a clerical correction was made and posted for Closed Session Item No. 2 to more accurately reflect that both the full-time and part-time units are part of the item. PUBLIC COMMENTS-- Members of the public may address the City Council on Closed Session items. MINUTES: None. RECESS — City Council will recess to Closed Session for the purpose of conducting regular City business. MINUTES: MayorAmezcua recessed to consider the Closed Session items at 4:42 P.M. CLOSED SESSION ITEMS—The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. Anthony Cardenal v. City of Santa Ana, Orange County Superior Court Case No. 30-2022-01293127 B. John Kachirisky v. City of Santa Ana, Orange County Superior Court Case No. 30-2023-01348299 C. Nelson Menendez v. City of Santa Ana, Orange County Superior Court Case No. 30-2023-01339537 D. Manuel Moreno v. City of Santa Ana, Orange County Superior Court Case No. 30-2024-0137127 2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Peter Brown Employee Organizations: 1. Service Employees International Union, Full-Time Employees Unit (SEIU- FT) CITY COUNCIL 2 JULY 21, 2n26 City Council 5 - 2 8/4/2026 2. Service Employees International Union, Part-Time Non-Civil Service Employees Unit (SEIU-PTNCS) RECONVENE—City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER MINUTES: Mayor Amezcua reconvened the City Council Meeting to order at 6:19 P.M. ATTENDANCE Councilmembers Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Thai Viet Phan Benjamin Vazquez Mayor Pro Tern David Penaloza Mayor Valeria Amezcua City Manager Alvaro Nunez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Bacerra, Hernandez, Lopez, Phan, and Vazquez, Mayor Pro Tem Penaloza, and Mayor Amezcua were present. PLEDGE OF ALLEGIANCE Jennifer Wang WORDS OF INSPIRATION Chaplain Daniel Park ADDITIONS\DELETIONS TO THE AGENDA MINUTES: None. CEREMONIAL PRESENTATIONS 1. Certificates of Recognition presented by Mayor Amezcua to Jaime Velasco of Mazapan de la Rosa for Outstanding Contributions to the Community MINUTES: MayorAmezcua presented a certificate of recognition to Jaime Velasco of Mazapan de la Rosa for outstanding contributions to the community. CITY COUNCIL 3 JULY 21, 2n26 City Council 5 - 3 8/4/2026 2. Certificates of Recognition presented by Councilmember Lopez to the student participants of the 2026 Lay's World Cup Soccer Tournament for Outstanding Teamwork and Community Pride MINUTES: Councilmember Lopez presented certificates of recognition to the student participants of the 2026 Lay's World Cup Soccer Tournament for outstanding teamwork and community pride. 3. Certificates of Recognition presented by Councilmember Phan to M&Ocean Youth Crossover Band from Taiwan for Outstanding Contributions to the Community MINUTES: Councilmember Phan presented certificates of recognition to M&Ocean Youth Crossover Band from Taiwan for outstanding contributions to the community. The M&Ocean Youth Crossover Band performed two songs and presented gifts to the City Council. 4. Proclamation presented by Councilmember Hernandez to Deborah Burke and Tiesha Hutchins-Utai recognizing July 12, 2026, as 714 Unity Day: Black and Brown in the OC MINUTES: Councilmember Hernandez presented a proclamation to Deborah Burke and Tiesha Hutchins-Utai recognizing July 12, 2026, as 714 Unity Day: Black and Brown in the OC. CLOSED SESSION REPORT—The City Attorney will report on any action(s)from Closed Session. MINUTES: None. PUBLIC COMMENTS--Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items. MINUTES: City Clerk Jennifer L. Hall reported out the summary of email comments received: one (1) Agenda Item No. 10, eight (8) Agenda Item No. 19, and six (6) non- agenda comments. The following speakers addressed City Council in-person: 1. Debra Vodhanel, Orange County Center for Contemporary Art, thanked the Council for funding their programs and spoke regarding future arts shows. 2. Kim Forton spoke regarding her work with the City's southeastern communities related to environmental problems, injustices, and policies. CITY COUNCIL 4 JULY 21, 9n96 City Council 5 - 4 8/4/2026 3. Nina Jirik asked for an update regarding the status of negotiations with the property owner, efforts to secure the remaining funding needed to purchase the property, and guidance on how residents can assist in advocating for those additional funds related to Washington Square Park. 4. Yezenia Marrujo (translation: Spanish) expressed concern regarding the comprehensive zoning code and the lack of participation and community engagement. 5. Maria Marin (translation: Spanish) expressed concern regarding the comprehensive zoning code related to the Community Corner Village. 6. Elizabeth Cabanas (translation: Spanish) expressed concern regarding illegal parking and the lack of street sweeping in her neighborhood. 7. Martha Molina expressed concern regarding the proposed Reentry Center in the City. 8. Teodora M. (translation: Spanish) expressed concern regarding housing conditions, encouraged increased City inspections of rental properties, highlighted community resource fairs, and advocated for safe and well-maintained housing for residents. 9. Clemencia Zarco (translation: Spanish) expressed concern regarding new management, rent, and living conditions at her apartment complex and requested assistance to address these concerns. 10. Carl Benninger spoke in opposition to the proposed Reentry Center in the City. 11.Desi Reyes spoke in opposition to the proposed Reentry Center in the City. 12. Victor Mendez spoke in opposition to the proposed Reentry Center in the City, suggested Irvine Regional Park as an alternate location, and spoke regarding communication on transparency related to Measure X. 13.Susan Hurtado (translation: Spanish) expressed concern regarding her living conditions at her apartment complex and requested assistance to address these concerns with management. 14.Martha Garcia (translation: Spanish) expressed concern regarding a resident's living conditions at their apartment complex and requested assistance to address these concerns with management. The following speaker addressed City Council via teleconference: 15.Dale Helvig thanked the City and County for being proactive on Agenda Item No. 10 related to RHNA numbers and spoke in opposition to the proposed Reentry Center in the City. CITY COUNCIL 5 JULY 21, 2026 City Council 5 - 5 8/4/2026 CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 18 and waive reading of all resolutions and ordinances. MINUTES:At 8:01 P.M., the Consent Calendar was considered. Councilmember Bacerra recused himself from Agenda Item No. 12 due to a campaign contribution and abundance of caution and pulled Agenda Item Nos. 9 and 15. Councilmember Hernandez pulled Agenda Item No. 18. Councilmember Phan recused herself from Agenda Item No. 14 as the listed entity, Kleinfelder Inc., is a client of her employer, Rutan and Tucker. Mayor Pro Tem Penaloza pulled Agenda Item No. 11. MOTION: Mayor Amezcua moved to approve Consent Calendar Item Nos. 5 through 18 with the exception of Agenda Item Nos. 9, 11, 15, and 18 pulled for separate discussion and consideration, seconded by Councilmember Hernandez. The motion carried, 7-0, by the following roll call vote AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7—0 — Pass 5. Excused Absences Department(s): City Clerk's Office Recommended Action: Excuse the absent members. 6. Minutes from the Regular Meeting of July 7, 2026 Department(s): City Clerk's Office Recommended Action: Approve minutes. CITY COUNCIL 6 JULY 21, 9n96 City Council 5 - 6 8/4/2026 7. Appoint Jacqueline Guzman Nominated by Councilmember Vazquez as the Ward 2 Representative to the Planning Commission for a Partial Term Expiring December 8, 2026 Department(s): City Clerk's Office Recommended Action: Appoint Jacqueline Guzman to the Planning Commission as the Ward 2 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2-236(a), requires five affirmative votes) MINUTES: City Clerk Jennifer L. Hall administered the oath of office to Jacqueline Guzman. 8. Appoint Member to the Workforce Development Board Department(s): Community Development Agency Recommended Action: Appoint Alex Zamora (replacing Robert Ruiz) to the Workforce Development Board, representing Labor (Laborers International Union of North America (LIUNA)) as nominated by the Orange County Labor Federation, for a four-year term expiring May 31, 2030. AGENDA ITEM NO. 9 PULLED FOR SEPARATE DISCUSSION AND CONSIDERATION 9. Comprehensive Zoning Code Update Public Communications and Engagement Department(s): Planning and Building Agency Recommended Action: Receive and file a comprehensive zoning code update public communications and engagement briefing. MINUTES: Councilmember Bacerra spoke regarding residents' concerns related to environmental justice and the purpose of the zoning code update, and requested an update on what staff has done regarding the comprehensive zoning code update public communications and engagement. City Manager Alvaro Nunez explained that presenting the item as a draft provides transparency, increases public awareness, and allows for public outreach prior to any future legislative action. Planning and Building Executive Director Ali Pezeshkpour explained the proposed zoning code update is intended to implement General Plan land use policies, streamline regulations, address compatibility between industrial and residential uses, and improve development standards. He summarized the City's public outreach efforts, noted opportunities for continued public participation through future study sessions and hearings, and stated additional community meetings would be available upon request. CITY COUNCIL 7 JULY 21, 2n26 City Council 5 - 7 8/4/2026 Councilmember Lopez clarified the item is information only and stated additional opportunities for public input would be provided before the proposed zoning code update is considered for adoption. Mayor Amezcua thanked staff for their outreach efforts and recognized the achievement of approximately 800,000 community touchpoints related to the proposed zoning code update. MOTION: Councilmember Bacerra moved to approve the recommended action for Agenda Item No. 9, seconded by Mayor Amezcua. The motion carried, 7-0, by the following roll call vote: AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7—0 — Pass 10.Proposed City Response to Orange County Grand Jury Report Titled "California Housing Mandates: The Unintended Reshaping of Orange County Neighborhoods" Department(s): Planning and Building Agency Recommended Action: Approve the proposed City response to the Orange County Grand Jury report titled "California Housing Mandates: The Unintended Reshaping of Orange County Neighborhoods" and authorize the City Manager to deliver the City's response to the Presiding Judge of the Superior Court. AGENDA ITEM NO. 11 PULLED FOR SEPARATE DISCUSSION AND CONSIDERATION 11.Status Report on the Identification and Historic Evaluation of Public Artworks by Emigdio Vasquez and Sergio O'Cadiz Moctezuma Department(s): Planning and Building Agency Recommended Action: Receive and file this report. MINUTES: Mayor Pro Tem Pena/oza asked for clarification regarding the selection of the two artists and plans for murals within private properties. CITY COUNCIL 8 JULY 21, 9n96 City Council 5 - 8 8/4/2026 City Manager Alvaro Nunez clarified the selection of the two artists due to specific plan requirements and spoke regarding the consistency and objectives when selecting artists. Planning and Building Executive Director Ali Pezeshkpour explained the process related to murals on private properties. Councilmember Lopez thanked City staff for identifying the 12 properties, requested prioritization of Chicano Gothic at Memorial Park and concrete relief mural at City Hall, and spoke in support of the item. MOTION: Mayor Pro Tern Penaloza moved to approve the recommended action for Agenda Item No. 11, seconded by Councilmember Lopez. The motion carried, 7-0, by the following roll call vote: AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7—0 — Pass 12.Certification of Approval by City Engineer of the Final Tract Map No. 2025- 01, County Tract Map No. 19337 at 2020 East First Street (Applicant: Meritage Homes of California, Inc., a California Corporation) Department(s): Public Works Agency Recommended Action: Receive and file the certification of approval by City Engineer of the Final Tract Map 2025-01, County Tract Map No. 19337 at 2020 East First Street. MOTION: Mayor Amezcua moved to approve the recommended action for Agenda Item No. 12 as part of the Consent Calendar, seconded by Councilmember Hernandez. The motion carried, 6-0-1, by the following roll call vote: AYES: COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: NONE ABSTAIN: COUNCILMEMBER BACERA (recusal) ABSENT: NONE Status: 6—0 — 1 — Pass CITY COUNCIL 9 JULY 21, 9n96 City Council 5 - 9 8/4/2026 13.Agreement with PSI Water Technologies, Inc. for Sodium Hypochlorite Generation, Maintenance, and Equipment (Specification No. 26-049) (Non- General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with PSI Water Technologies, Inc. to provide sodium hypochlorite generation, maintenance, and equipment in an amount beginning July 21, 2026, and expiring July 20, 2027, with an estimated annual budget of $500,000 with provisions for four, one-year extensions, in a total amount not to exceed $2,500,000 (Agreement No. A-2026-100). 14.Agreements with AESCO, Inc., Kleinfelder Inc., Koury Engineering &Testing, Inc., and Twining, Inc. for Construction Materials Testing and Special Inspection Services (General Fund & Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute federally procured agreements with AESCO, Inc., Kleinfelder Inc., Koury Engineering & Testing, Inc., and Twining, Inc. to provide on-call materials testing and special inspections services for a shared annual amount of $800,000, for a term beginning July 21, 2026 and expiring July 20, 2027, with provisions for four, one-year extensions in a total aggregate amount not to exceed $4,000,000 (Agreement No. A-2026-101). 2. Authorize the City Manager to execute agreements with AESCO, Inc., Kleinfelder Inc., Koury Engineering &Testing, Inc., and Twining, Inc. to provide on-call materials testing and special inspections services for shared annual amount of $800,000, for a term beginning July 21, 2026 and expiring July 20, 2027, with provisions for four, one-year extensions in a total aggregate amount not to exceed $4,000,000 (Agreement No. A-2026-102). MOTION: Mayor Amezcua moved to approve the recommended action for Agenda Item No. 14 as part of the Consent Calendar, seconded by Councilmember Hernandez. The motion carried, 6-0-1, by the following roll call vote: AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: NONE ABSTAIN: COUNCILMEMBER PHAN (recusal) ABSENT: NONE Status: 6—0 — 1 — Pass CITY COUNCIL 10 JULY 21, 2026 City Council 5 — 10 8/4/2026 AGENDA ITEM NO. 15 PULLED FOR SEPARATE DISCUSSION AND CONSIDERATION 15.Approve Designated Subrecipient Agreement with California Department of Transportation to Receive RAISE Grant Funds for the Santa Ana Boulevard Grade Separation Project (No. 26-6718) (Non-General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a Designated Subrecipient Agreement with California Department of Transportation to receive RAISE grant funds, in the amount of $25,000,000, for the Santa Ana Boulevard Grade Separation Project (Agreement No. A-2026-103). MINUTES: Councilmember Bacerra stated the City was awarded $25 million through a grant program, spoke in support of the item, and thanked the City's lobbyist in D.C. MOTION: Councilmember Bacerra moved to approve the recommended action for Agenda Item No. 15, seconded by Councilmember Hernandez. The motion carried, 7-0, by the following roll call vote: AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7—0 — Pass 16.Agreements with Independent Cities Risk Management Authority (ICRMA) and Arthur J. Gallagher Risk Management Services, LLC, Appropriation Adjustment of $695,820, and Associated Insurance Premiums, Costs, Programs, and Regulatory Fees for Total Estimated Payments of$14,837,440 (Non-General Fund) Department(s): Human Resources Recommended Action: 1. Authorize the City Manager to execute the Agreement between the City of Santa Ana ("City") and Arthur J. Gallagher Risk Management Services, LLC, broker of record from September 1, 2026 to August 31, 2029, for insurance brokerage services (Agreement Nos. A-2026-104). CITY COUNCIL 11 JULY 21, 2n26 City Council 5 — 11 8/4/2026 2. Authorize the City Manager to approve payment of insurance premiums and associated programs to ICRMA in an amount not to exceed $10,659,925 for the protection of City assets from July 1, 2026 through June 30, 2027 including but not limited to: a. Excess Liability Program b. Excess Workers' Compensation Program c. Auto Physical Damage Program d. Property and Equipment Program e. Crime Program f. Cyber Program g. Associated Programs 3. Authorize the City Manager to approve payment of insurance premiums to Arthur J. Gallagher, Broker, in an amount not to exceed $3,677,515 for ancillary coverages of City's assets from July 1, 2026 to June 30, 2027 including but not limited to: a. General Liability Buffer Program b. Workers' Compensation Buffer Program c. Earth Movement & Flood and Difference in Coverage (DIC) Program d. Terrorism Insurance Program e. Underground Storage Tank and Environmental Program f. General Liability and Excess Liability Program 4. Authorize the City Manager to approve the City's obligation to pay the State of California DIR estimated assessment in an amount not to exceed $500,000. 5. Approve an Appropriation Adjustment of $585,164 in the General Liability internal service fund (account No. 08009051-64010) using fund balance. (Requires five affirmative votes) 6. Approve an Appropriation Adjustment of $110,656 in the Workers Compensation internal service fund (account No. 08209054-64010) using fund balance. (Requires five affirmative votes) 17.Purchase Order to Convergint Technologies LLC for Milestone Camera Software License (Specification No. 26-081) (General Fund) Department(s): Police Department Recommended Action: Authorize a Purchase Order to Convergint Technologies LLC for Milestone Camera Software License for a five-year period from July 21, 2026 through July 20, 2031, in an amount not to exceed $158,957. CITY COUNCIL 12 JULY 21, 2026 City Council 5 — 12 8/4/2026 AGENDA ITEM NO. 18 PULLED FOR SEPARATE DISCUSSION AND CONSIDERATION 18.Santa Ana Police Department's Annual Military Equipment Use Report for 2025-26 Department(s): Police Department Recommended Action: 1. Receive and file the Santa Ana Police Department's Annual Military Equipment Use report for 2025-26. 2. Review and affirm Santa Ana City Ordinance NS-3020. MINUTES: Councilmember Hernandez expressed concern regarding the use of military equipment by law enforcement, referenced prior discussions related to Assembly Bill 481, and inquired regarding incidents involving the deployment of military equipment, including whether any were associated with protests. Police Chief Robert Rodriguez responded that seven reported incidents involved civil unrest, explained that military equipment is deployed based on specific public safety threats, and confirmed there was one pending litigation matter related to the reported use of the equipment during the reporting period. MOTION: Councilmember Hernandez moved to not approve the recommended action for Agenda Item No. 18, seconded by Councilmember Vazquez. SUBSTITUTE MOTION: Mayor Amezcua moved to approve the recommended action for Agenda Item No. 18, seconded by Councilmember Bacerra. Mayor Amezcua asked questions regarding the annual military equipment use report, public outreach, prior reporting requirements, and the Police Department's use of military equipment. She thanked staff for their efforts and expressed support for the report. Police Chief Rodriguez responded to questions regarding the timing of the report, deployment practices, officer-involved shooting trends, and the department's use of military equipment. Commander Matthew Sorenson explained the purpose and deployment of military equipment, provided examples of its use during tactical incidents, discussed community outreach efforts, and confirmed recommendations from the Police Oversight Commission were incorporated into the Department's military equipment policy. City Attorney Sonia Carvalho clarified the outcome of prior litigation involving the City and Anaheim Police Department. CITY COUNCIL 13 JULY 21, 2026 City Council 5 — 13 8/4/2026 City Manager Alvaro Nunez confirmed the report was reviewed through the City's agenda review process and noted the military equipment policy had also been presented to the Police Oversight Commission. Councilmember Bacerra expressed support for the annual military equipment use report, emphasized the importance of transparency and public safety, thanked the Police Department staff for their community outreach efforts, and expressed support for the item. Councilmember Lopez acknowledged the department's compliance with state reporting requirements, encouraged public review of the report, suggested offering a virtual option for future community meetings, and recognized the department's decision not to participate in the federal surplus equipment program. Councilmember Phan expressed support for providing virtual access to future community meetings, suggested including additional information in future military equipment reports regarding deployments and equipment use, encouraged proactive public communication regarding the department's drone program, emphasized the importance of transparency and de-escalation, and expressed support for the item. Councilmember Lopez expressed condolences to Councilmember Hernandez and his family regarding the loss of his cousin. Mayor Amezcua spoke in support of a separate report for drones. Councilmember Vazquez thanked the Police Department for its efforts, suggested evaluating military equipment through the Police Oversight Commission, and emphasized prioritizing resources for community safety, children, and families. Mayor Pro Tem Penaloza thanked staff for the report and spoke in support of a separate report for drones and cost savings. SUBSTITUTE MOTION: Mayor Amezcua moved to approve the recommended action for Agenda Item No. 18, seconded by Councilmember Bacerra. The substitute motion carried, 5-2, by the following roll call vote: AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: COUNCILMEMBER HERNANDEZ, COUNCILMEMBER VAZQUEZ ABSTAIN: NONE ABSENT: NONE Status: 5—2 — Pass CITY COUNCIL 14 JULY 21, 2n26 City Council 5 — 14 8/4/2026 **END OF CONSENT CALENDAR** BUSINESS CALENDAR MINUTES:At 9:05 P.M., the Business Calendar was considered. 19.Direction Regarding the Proposed Orange County Coordinated Reentry Center at the Former Youth Guidance Center Site in Santa Ana Department(s): City Manager's Office Recommended Action: 1. Direct the City Manager to draft a resolution formally opposing the proposed Orange County Coordinated Reentry Center at the former Youth Guidance Center site located in the City of Santa Ana. 2. Direct the City Manager to communicate the City's opposition to the Orange County Board of Supervisors, Orange County Executive Officer, and other appropriate agencies, and to advocate for the identification and evaluation of alternative locations elsewhere in Orange County. 3. Direct the City Attorney to evaluate and report to the City Council regarding any legal remedies available to the City related to the proposed project, including, but not limited to, applicable land use regulations, procedural requirements, and any other potential legal or administrative actions. MINUTES: Mayor Amezcua expressed opposition to the proposed Orange County Coordinated Reentry Center in Santa Ana, discussed concerns regarding the County's planning and communication process, summarized the proposed project, and proposed directing the City Manager and City Attorney to pursue actions opposing the project and evaluate potential legal remedies. Councilmember Lopez expressed support for reentry services and reducing recidivism, raised concerns regarding the County's selection of the proposed Santa Ana site without City consultation, expressed support for the resolution, and requested City representation on the County committee involved in the project. Police Chief Robert Rodriguez stated his appointment to the County committee occurred as part of a restructuring of the County Chiefs group and that he volunteered to serve on additional committees, including the committee in question. Councilmember Bacerra thanked the Mayor and community members for bringing attention to the proposed reentry center, expressed opposition to locating the facility in Santa Ana, encouraged consideration of alternative locations, emphasized the importance of community engagement, expressed support for evaluating legal options, and supported the resolution. CITY COUNCIL 15 JULY 21, 2026 City Council 5 — 15 8/4/2026 Councilmember Phan discussed correspondence regarding the proposed reentry center, emphasized the importance of ensuring the City is included in County planning and decision-making, encouraged continued dialogue with the County, and supported evaluating all available legal and environmental review processes related to the proposed project. City Manager Alvaro Nunez stated elected representatives serving Santa Ana were aligned in opposing the proposed reentry center in the City and indicated this position would be reflected in the proposed resolution. Mayor Pro Tem Penaloza thanked the Mayor and staff for bringing the item forward, expressed opposition to locating the proposed reentry center in Santa Ana, encouraged regional distribution of reentry services throughout Orange County, and emphasized pursuing all available legal options. Councilmember Hernandez emphasized the importance of community engagement and City involvement in decisions affecting Santa Ana, expressed support for reentry services as a tool to reduce recidivism, opposed locating a reentry center in Santa Ana without meaningful collaboration, encouraged the County to evaluate alternative locations, and supported continued dialogue between the City and County. Councilmember Vazquez expressed support for the resolution, referenced concerns based on prior experiences with the Yale Navigation Center, and thanked staff, the Mayor, and the City Council for their work on the item. Mayor Amezcua reiterated support for rehabilitation and reentry services, expressed continued opposition to locating the proposed reentry center in Santa Ana, encouraged the City to pursue all available actions to oppose the project, and emphasized the importance of ongoing County communication with the City. MOTION: Mayor Pro Tern Penaloza moved to approve the recommended action for Agenda Item No. 19, seconded by Mayor Amezcua. The motion carried, 7-0, by the following roll call vote: AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7—0 — Pass CITY COUNCIL 16 JULY 21, 2026 City Council 5 — 16 8/4/2026 **END OF BUSINESS CALENDAR** CITY MANAGER COMMENTS MINUTES:Deputy City Manager Sylvia Vazquez invited the public to attend the Santa Anita ribbon-cutting ceremony on Saturday at 10:00 A.M., highlighting the renovated pool, basketball courts, community center, and activities hosted by Parks, Recreation, and Community Services staff. COUNCIL COMMENTS AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1. July 14-16, 2026 Mayor Amezcua — National Association of Latino Elected and Appointed Officials (NALEO) 43rd Annual Conference, Los Angeles, CA 2. July 17-19, 2026 Councilmember Bacerra — 2026 Asian American Pacific Islander (AAPI) LEAD National Summit, Los Angeles, CA 3. July 14-16, 2026 Councilmember Hernandez— NALEO 43rd Annual Conference, Los Angeles, CA 4. July 8-11, 2026 Councilmember Lopez— 2026 Local Progress Impact Lab National Convening, Baltimore, MD MINUTES: Councilmember Vazquez announced an upcoming community resource fair at Jerome Park, highlighted participating community organizations, City departments, and local partners, acknowledged elected officials supporting the event, and invited the public to attend. Councilmember Hernandez recognized the opening of the Santa Anita Community Center, acknowledged Councilmember Phan for supporting the project, stated the redevelopment would benefit future generations of residents, encouraged the community to attend the opening, and congratulated staff and Councilmember Lopez on the improvements at Newhope Library and the Portola Park splash pad. Councilmember Hernandez left the meeting at 9:59 P.M. Councilmember Phan highlighted the success of the recent Movies in the Park event, announced the opening celebration for the Santa Anita Community Center, acknowledged staff, residents, and funding partners for supporting the project's redevelopment, encouraged the community to participate in the event's activities, and wished everyone a safe and enjoyable holiday weekend. Councilmember Lopez reported on her attendance at the Local Progress Impact Lab National Convening, where she learned about community violence intervention strategies and discussed applying data-driven approaches to improve public safety in Santa Ana. She announced a back-to-school backpack giveaway, thanked staff for the successful opening of the Portola Park splash pad, and concluded by honoring those who recently lost their lives while expressing support for immigrant families and available community resources. CITY COUNCIL 17 JULY 21, 2026 City Council 5 — 17 8/4/2026 Councilmember Bacerra reported on his attendance at the 2026 AAPI Lead National Summit pursuant to AB 1234, announced his upcoming monthly community office hours at Eugene Griset Park, and invited residents to attend. Mayor Pro Tem Penaloza thanked City staff for the opening of the Portola Park splash pad and expressed anticipation for the Santa Anita Community Center grand opening. He requested a memorandum regarding the City's policies and eligibility requirements for approving Council travel, including guidance related to nonprofit organizations sponsoring conferences. He concluded by extending birthday wishes to his wife. Mayor Amezcua reported on her attendance at the NALEO conference pursuant to AB 1234, noting the City paid only the registration fee while she personally covered lodging expenses. She emphasized the value of conferences for sharing best practices, expressed support for establishing clear guidelines for Council travel, thanked City staff for the Portola Park splash pad opening, requested an update on Washington Square, announced upcoming community events including a resource fair, Coffee with the Mayor, and a backpack-stuffing volunteer event, and thanked staff and community members for their participation in the meeting. City Attorney Sonia Carvalho reminded Councilmembers that a 90-day pre-election memorandum had been distributed outlining applicable campaign rules, restrictions on the use of public resources, and guidance regarding campaign materials and social media, and encouraged Councilmembers to review the memorandum and contact her with any questions. ADJOURNMENT—Adjourn the City Council meeting. MINUTES: Mayor Amezcua adjourned the City Council Meeting at 10:20 P.M. Respectfully submitted: Jennifer L. Hall, CMC City Clerk CITY COUNCIL 18 JULY 21, 9n96 City Council 5 — 18 8/4/2026 Finance and Management Services www.santa-ana.gov/finance Item # 7 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Quarterly Report of Contracts Awarded by the City Manager AGENDA TITLE Quarterly Report of Contracts for Non-Public Works and Public Works RECOMMENDED ACTION Receive and file Quarterly Report of Contracts entered into between April 1, 2026 to June 30, 2026 up to $50,000 for Non-Public Works and up to $500,000 for Public Works authorized by the City Manager as permitted by Charter Section 421. GOVERNMENT CODE 484308 APPLIES: No DISCUSSION Section 421 of the Charter requires the City Manager to submit a Quarterly Report (Report) to the City Council disclosing all contracts approved and executed under his authority for informational purposes. The Report is required to include the names of the contractors and the amounts of each contract along with a brief description. Section 2-748 provides the City Manager contracting authority to enter into non-public works contracts and agreements up to $50,000 and public works contracts and agreements up to $500,000. Exhibit 1 is a listing of all purchase orders and agreements entered into during the period April 1, 2026 to June 30, 2026, valued at amounts between $500 and $50,000 for non- public works expenditures, and up to $500,000 for public works contracts and agreements. Upon City Council approval, the list of City Manager authorized contracts will be published on the City's website in a searchable format. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. City Council 7 - 1 8/4/2026 Quarterly Report of Contracts August 4, 2026 Page 2 EXHIBIT(S) 1. 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Y O > Q Q hA +, ai +, O +, c O co f° O � p O u Q m U in z Z Q U U U U U ii 2 o_ a W W r LD LD LO LD LO Lo lD lD U N N N N N N N N O O O O O O O O y-+ N N N N N N N N c-I N N N N N N N \ LO \ LO \ LO \ \ 0 0 0 0 0 0 0 0 O O O O O O O O lD I- m m O c-1 N M LD LO LD LD N r- r- r- Iq 1-1 Iq 1-1 Iq 1-1 Iq t-I Human Resources Department www.santa-ana.gov/HR Item # 8 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Report of Settlements of Claims Awarded by the City Manager, City Attorney, and Executive Director of Human Resources AGENDA TITLE Report of Settlements for General Liability Claims and Worker's Compensation Claims RECOMMENDED ACTION Receive and file Report of Settlements entered into between April 1, 2026 to June 30, 2026 up to $50,000 for General Liability Claims and up to $150,000 for Worker's Compensation Claims authorized by the City Manager, City Attorney, and Human Resources Director as permitted by City Council Resolution 2018-045. GOVERNMENT CODE 484308 APPLIES: No DISCUSSION City Council Resolution 2018-045 requires the Executive Director of Human Resources to submit a Quarterly Report (Report) to the City Council disclosing all settlements approved and executed under the authority of the City Manager, City Attorney, and Executive Director of Human Resources for informational purposes. The Report is required to include the names of the claimant and the amounts of each settlement along with a brief description. City Council Resolution 2018-045 authorizes the Executive Director of Human Resources, City Attorney, and City Manager to allow, compromise, or settle liability claims and/or pending litigation against the City for up to fifty thousand dollars ($50,000). It also provides the Executive Director of Human Resources authority to compromise or settle workers' compensation claims up to one hundred and fifty thousand dollars ($150,000) with the approval of the City Attorney and City Manager. The exhibits contain listings of all settlements entered into during the period April 1, 2026 to June 30, 2026, valued at amounts up to $50,000 for liability claims (Exhibit 1), and up to $150,000 for Worker's Compensation settlements (Exhibit 2). The names of employees receiving Worker's Compensation settlements have been removed from the list for confidentiality reasons. City Council 8 - 1 8/4/2026 Report of Settlements August 4, 2026 Page 2 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Quarterly Report of General Liability Settlements —April 1, 2026 to June 30, 2026 2. Quarterly Report of Worker's Compensation Settlements — April 1, 2026 to June 30, 2026 Submitted By: Lori Schnaider, Executive Director of Human Resources Approved By: Alvaro Nunez, City Manager City Council 8 - 2 8/4/2026 co N O N co It 0 0 00 f- It (DU') c0 M O O O 00 O N � M O N 00 O) O O LO CO �t N � cl) O C0 It O N Z N 1 O 1 I O ❑ LO LO O 2 Q E0=j. v Ef 6s6 6s6s? u? 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GOVERNMENT CODE §84308 APPLIES: No DISCUSSION Along with competitive salaries, the City offers a comprehensive benefits package to its employees to ensure their financial and health wellbeing. Benefits costs are either shared between the City and employee as negotiated or borne entirely by the employee as a voluntary benefit. Rates are determined annually each calendar year. For health insurance, the City contracts directly with CalPERS and is subject to its administration and rates. The 2027 rates for the CalPERS Health Plans for Region 2 (Orange County) will increase between 3.7% to 12.19% depending on plan, with a decrease of 3.5% for the Peace Officers Research Association of California (PORAC) (see Exhibit 1). CalPERS eliminated two (2) UnitedHealthcare plans for 2027 due to excessive renewal cost. The City provides flat dollar amounts for employer contributions to health care based on negotiated agreements with bargaining groups. The City utilizes the services of Keenan & Associates (Keenan) as its broker for dental insurance, life and accidental death and dismemberment (AD&D) coverage, long-term disability (LTD) insurance, vision insurance, employee assistance program (EAP), and other voluntary benefits and benefits administration. Keenan negotiates terms and rates directly with vendors, as directed by the City, to ensure the most competitive rates and cost containment. For City contracted benefits, the 2027 rates will either decrease or remain the same (see Exhibit 2). Dental premiums will reduce by 5% to 8%, depending on plan and coverage. These savings will mostly be realized by the employees, and the City contributions will experience a reduction in some cases. Basic life and AD&D insurance have a reduction City Council 9 - 1 8/4/2026 Employee Benefits Rates for 2027 Plan Year August 4, 2026 Page 2 of 31% and LTD 22%. The City will realize these savings in employer contributions which will total about $62,000. Employees will have an opportunity to make changes to their benefits during the upcoming 2027 Open Enrollment period between September 14 and October 9, 2026. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT For dental insurance, life and AD&D coverage, LTD insurance, vision insurance, EAP, and other voluntary benefits, costs are expected to fit within budget. For health insurance, because the City's cost is based on a negotiated flat-dollar contribution, any change in cost would result from bargaining group negotiations and is not directly related to rate increases. At this time, no budget adjustment is necessary. EXHIBIT(S) 1. CalPERS 2027 Region 2 & 3 Premiums for Public Agency and School Members 2. 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GOVERNMENT CODE 484308 APPLIES: No DISCUSSION Executive Summary On May 5, 2026, the City Council considered a Councilmember-Requested Item directing staff to identify and evaluate public artworks by Emigdio Vasquez and Sergio O'Cadiz Moctezuma, and other noteworthy artists for potential designation to the City Register of Historical Properties ("Register"), coordinate with property owners and stakeholders, prepare nomination materials for eligible artworks, and return to the City Council with a status report. On July 21, 2026, the City Council directed that staff should also consider and analyze public artworks by other artists for listing on the Register. Since that time, staff has initiated implementation of the City Council's direction by developing an inventory of known public artworks, coordinating with the artists' families and other stakeholders, and evaluating the process, anticipated costs, schedule, and implementation considerations associated with historic evaluation and potential designation. This report provides a status update on those efforts and outlines the work that will continue as staff advances the project. This report is informational only and does not designate any mural, sculpture, or public artwork as a historic resource. The inventory included in this report is preliminary and identifies resources that may warrant additional research and historic evaluation. Inclusion in the inventory or completion of a historic evaluation does not establish that a resource is eligible for designation to the Register. Any future nomination would be City Council 10 — 1 8/4/2026 Public Artworks by Emigdio Vasquez, Sergio O'Cadiz Moctezuma, and Additional Artists August 4, 2026 Page 2 considered individually by the Planning Commission through a separately noticed public hearing in accordance with Chapter 30 of the Santa Ana Municipal Code (SAMC). Proiect Background Santa Ana is home to one of the largest concentrations of Chicano public art in Southern California. The murals and public artworks created by Emigdio Vasquez and Sergio O'Cadiz Moctezuma are widely recognized as important representations of Chicano history, culture, and artistic expression. Additionally, Santa Ana is also home to a number of public artworks from various artists that reflect the city's cultural heritage, community narratives, and evolving visual landscape. Those works range from historic tile mosaics to contemporary neighborhood murals. Over the past several decades, concerns have grown regarding the potential loss or deterioration of significant murals in Santa Ana due to demolition, redevelopment, alteration, and deferred maintenance, resulting in increased community interest in long-term preservation strategies. On May 5, 2026, the City Council considered a Councilmember-Requested Item requesting that staff identify and evaluate remaining works by Emigdio Vasquez and Sergio O'Cadiz Moctezuma and prepare nominations to the City Register of Historical Properties for eligible works. The requested action specifically included: 1. Identification and documentation of extant murals, sculptures, and public artworks; 2. Evaluation under the criteria of Chapter 30; 3. Coordination with property owners and stakeholders; 4. Preparation of nomination materials; and 5. Returning to the City Council with status updates and recommendations. Moreover, on July 21, 2026, the City Council directed staff to also consider and analyze public artworks by other artists for listing on the Register. Since receiving the City Council's direction, staff has initiated evaluation and implementation of each of the requested tasks. The following discussion is organized consistent with the City Council's direction and summarizes work completed to date, implementation considerations, and the remaining steps necessary to continue the historic evaluation and potential designation of the identified public artworks. 1. Identification and Documentation of Public Artworks Staff has identified all intact and surviving murals, sculptures, and public artworks by Emigdio Vasquez and Sergio O'Cadiz Moctezuma located throughout Santa Ana. Staff has also documented several public artworks that have been completely removed or destroyed and that are not recoverable for designation or preservation, further demonstrating the need to preserve and protect extant artworks in the City created by these artists. The inventory includes works on City-owned properties, educational campuses, and other public and private properties. Additionally, staff has identified seven additional artworks by various artists that may meet the criteria for listing on the Register, City Council 10 — 2 8/4/2026 Public Artworks by Emigdio Vasquez, Sergio O'Cadiz Moctezuma, and Additional Artists August 4, 2026 Page 3 as well as 23 contemporary artworks whose initial review does not suggest eligibility, but will still be evaluated for potential designation. Staff also initiated coordination with representatives of the Vasquez and O'Cadiz families to assist in identifying and documenting the artists' public artworks within Santa Ana. Staff met with Rosemary Vasquez Tuthill, daughter of Emigdio Vasquez, and Maria del Pilar O'Cadiz, Ph.D., daughter of Sergio O'Cadiz Moctezuma, who provided historical information, artwork inventories, biographical materials, and other reference documents that assisted staff in verifying artwork titles, locations, and historical context. Information provided through this coordination informed the inventory presented in this report and will continue to support future historic evaluations and potential nominations. Staff will continue coordinating with the Santa Ana Community Artist(a) Coalition, affected property owners, and other stakeholders as the historic evaluation process moves forward. The inventory is intended to provide an initial understanding of the potential scope of artworks that may be evaluated and does not constitute a determination of historic eligibility. Additional archival research, site surveys, and stakeholder outreach may result in refinement of the inventory or identification of additional works by the artists. As staff continues implementing the City Council's direction, staff will refine the inventory, verify ownership and accessibility, and determine which works warrant preparation of California Department of Parks and Recreation (DPR) documentation and potential nomination. The inventory of known public artworks is summarized below, and the locations of the identified works by Emigdio Vasquez, Sergio O'Cadiz Moctezuma, and additional artists are depicted on the Inventory Maps included as Exhibits 2, 3, and 4. Table 1 summarizes the known public artworks identified to date and the potential scope of future evaluations. Table 2 identifies the extant public artworks that may warrant additional research and consideration for historic designation. Table 1 —Inven ory Summary of Public Artworks Known Potentially Artist Known Works Extant Works Demolished/Lost Accessible for Works Evaluation Emigdio Vasquez 12 8 4 41 Sergio O'Cadiz 7 6 1 6 Moctezuma Various Artists- 30 30 0 30 Citywide Staff continue coordinating with respective property owners to verify current conditions of these artworks. City Council 10 — 3 8/4/2026 Public Artworks by Emigdio Vasquez, Sergio O'Cadiz Moctezuma, and Additional Artists August 4, 2026 Page 4 Table 2—inventory of Public Artworks Identified for Further Evaluation Artist Title Location Ownership Year Preliminary Address Status Emigdio Chicano Memorial City of 2102 S. Vasquez Gothic Park Santa Ana 1987 Extant Flower St. Children, 1528 S. Emigdio Yesterday, Madison Park City of 1988 Extant Standard Vasquez Today and Santa Ana Tomorrow Ave. El Tapatio El Tapatio Emigdio Recuerdos de Dos Dos 1990 Extant 1214 E. Vasquez mi Pueblo Mexicanos Mexicanos Pomona St. Grill Grill Spanish, Indians and Heritage Heritage Emigdio 3101 W. Vasquez Today's Museum Museum 1989 Extant Harvard St. Hispanics Santa Ana 1530 W. Emigdio The Legacy of Santa Ana Seventeenth Vasquez Cesar Chavez College College 1997 Extant St. The Strongest Santa Ana 1530 W. Emigdio Santa Ana Seventeenth Vasquez Bond of College College 1986 Extant St. Humans Visions of 400 W. OCTA Transit Emigdio Orange Terminal OCTA 1991 Extant Santa Ana Vasquez County Blvd. Emigdio Visions of Angels City of 300 N. Vasquez Santa Ana Community Santa Ana 1987 Extant Flower St. Park Fremont Fremont Santa Ana Sergio Unified 1930 W. O'Cadiz Elementary Elementary School 1974 Restored Tenth St. School Mural School District Monroe Monroe Santa Ana Sergio Unified Under 417 E. O'Cadiz Elementary Elementary School 1973 Restoration Central Ave. School Mural School District Native Willard Santa Ana Sergio American Intermediate Unified Unknown Extant 1342 N. O'Cadiz Chief School School Ross St. District City Council 10 — 4 8/4/2026 Public Artworks by Emigdio Vasquez, Sergio O'Cadiz Moctezuma, and Additional Artists August 4, 2026 Page 5 Artist Title Location Ownership Year Preliminary Address Status Santa Ana City Sergio Santa Ana City of Partially 20 Civic O'Cadiz Hall Concrete City Hall Santa Ana 1972 Extant Center Plaza Relief Mural Lathrop Santa Ana Sergio Spartan Intermediate Unified Unknown Modified 1111 S. O'Cadiz School School Broadway District Sergio The History of Santa Ana Santa Ana 1530 W. O'Cadiz the Chicano College College 1974 Unknown' Seventeenth St. Home Savings Millard Santa Ana Chase Bank JP Morgan 1300 N. Sheets Chase 1967 Extant (mosaic) Main St. Home Savings JP Morgan Renzo G. Santa Ana Chase Bank 1300 N. Genci (sculptures) Chase 1967 Extant Main St. Orange Tom Van Celebration of County The Legacy 1010 N. Sant and Life School of the 1972 Extant Tony Sheets Arts Fund Main St. George Ruiz, Gilbert Rodarte, Steve Street-side Indio and 2034 and Martinez, India Residential City of 1991 Restored 2038 Alco Roger Rear Wall Santa Ana Ave. Montenegro, and Jaime Varella George Ruiz, Gilbert Rodarte, Steve Street-side La Bomba and Martinez, Lady Santana Residential City of 1991 Restored 2034 Alco Roger Rear Wall Santa Ana Ave. Montenegro, and Jaime Varella City Council 10 — 5 8/4/2026 Public Artworks by Emigdio Vasquez, Sergio O'Cadiz Moctezuma, and Additional Artists August 4, 2026 Page 6 Artist Title Location Ownership Year Preliminary Address Status George Ruiz, Gilbert Rodarte, Steve Street-side Martinez, La Raza Residential City of 1991 Restored 2034 Alco Roger Rear Wall Santa Ana Ave. Montenegro, and Jaime Varella George Ruiz, Gilbert Rodarte, Steve Quetzalcoatl Street-side Martinez, and Aztec Residential City of 2038 Alco Roger Calendar Rear Wall Santa Ana 1991 Restored Ave. Montenegro, and Jaime Varella Staff continue coordinating with respective property owners to verify current conditions of these artworks. 2. Evaluation Under Chapter 30 Pursuant to Chapter 30 of the SAMC, the City may designate buildings, structures, objects, and sites to the Register if they satisfy one or more of the City's historic significance criteria. The SAMC specifically contemplates the designation of "objects," which may include murals, sculptures, and other public artworks. Staff will be responsible for completing and preparing inventories, historic evaluations, DPR forms, and nomination materials. These materials are advisory and do not establish historic significance or eligibility for designation. The Planning Commission must independently evaluate the evidence presented, apply the historic designation criteria contained in Chapter 30 of the SAMC, consider testimony received during the public hearing process, and determine whether each nominated resource qualifies for designation. The City may initiate nominations for works located on City-owned properties and may also initiate nominations for works located on other public or private properties, subject to the owner notification requirements contained in Chapter 30. Historic designation would not prohibit future restoration, alteration, relocation, or demolition of a mural. Rather, it would ensure that any such actions are subject to a public review process and City Council 10 — 6 8/4/2026 Public Artworks by Emigdio Vasquez, Sergio O'Cadiz Moctezuma, and Additional Artists August 4, 2026 Page 7 consideration of the resource's historic significance. Implementation of the City Council's direction also requires ongoing coordination with property owners, artists' families, community organizations, and other stakeholders, as discussed in the following section. 3. Coordination with Property Owners and Stakeholders Implementation of the City Council's direction requires ongoing coordination with property owners, public agencies, artists' families, community organizations, and other stakeholders. As the project advances, staff will continue verifying ownership, obtaining site access where necessary, and coordinating with affected property owners throughout the historic evaluation process. Moreover, several implementation considerations may affect staff's ability to evaluate and potentially nominate identified artworks. Listed on the following page are considerations for implementation: • Accessibility and Site Documentation - The City's inventory includes murals and artworks located on City-owned properties, educational campuses, and private properties. • Murals Located Within Building Interiors- Several known murals are located within building interiors. While Chapter 30 permits the designation of "objects," including public artworks, the SAMC provides limited guidance regarding the regulation and protection of interior murals. • Property Owner Participation and Consent - Chapter 30 does not require property owner consent for the designation of a historic resource. However, property owners must be notified of a proposed nomination. The public hearing process will also provide an opportunity for owners and interested stakeholders to participate in the decision-making process. • Existing Protections Against Repainting or Alteration - Staff is currently evaluating potential amendments to Chapter 30 to expressly address the treatment and protection of designated murals. • Future Modifications, Relocation, and Demolition - The applicability of historic review requirements to relocated murals or substantial modifications would require a case-by-case analysis based on the scope of the proposed work, the significance and integrity of the artwork, and the potential impacts to its character-defining features. Designation itself does not prohibit future restoration, relocation, alteration, or demolition, but designation provides an opportunity for public review and consideration of a mural's significance. 4. Preparation of Historic Evaluation and Nomination Materials Staff is implementing the historic evaluation process in several phases. While work has begun on the inventory and stakeholder coordination, additional research, documentation, and historic evaluations will continue. The anticipated process includes the following phases: City Council 10 — 7 8/4/2026 Public Artworks by Emigdio Vasquez, Sergio O'Cadiz Moctezuma, and Additional Artists August 4, 2026 Page 8 1. Finalize Inventory and Identification, including known extant murals, sculptures, and public artworks by Emigdio Vasquez, Sergio O'Cadiz Moctezuma, and other notable artists within Santa Ana; confirmation of ownership and accessibility; and outreach to affected stakeholders, including owners. 2. Site Survey and Documentation, including field surveys, photo-documentation, identification of character-defining features, and assessment of the physical integrity and condition of each identified mural, sculpture, and public artwork. 3. Historical Research, including preparation of a comprehensive historic context statement, as well as archival research that includes visits to repositories and interviews or outreach with individuals possessing knowledge regarding the artists and their work. 4. Preparation of DPR Forms using the standard City template for all other historic designations. 5. Historic Designation Proceedings, including public notices, stakeholder engagement, and Planning Commission public hearing for each nomination. Estimated Timeline and Resources • Timeline - Based on the current scope of work, the overall evaluation effort is anticipated to require approximately 12 months. • Outside Resources o Specialized Consultant Assistance - For the more technical components of mural research, photo-documentation, material science, and archival research, the City's historic preservation consultant, Rincon Consultants, provided a preliminary cost estimate for the preparation of historic evaluations and DPR documentation. Based on the preliminary inventory of approximately 21 extant murals, sculptures, and public artworks identified to date, consultant costs associated with preparing historic evaluations and DPR documentation are estimated at approximately $153,300. This preliminary estimate is based on the consultant's unit cost of $7,300 per artwork and assumes the evaluations would be completed as part of a coordinated effort, with City staff leading all project management, research, coordination, public outreach, environmental review (if required), preparation of staff reports, and public hearing support. o Public Notification - Chapter 30 requires public notice to affected property owners prior to consideration of a historic designation; staff obtained an estimate of approximately $8,667 for the preparation of mailing labels, owner/occupant lists, and assessor parcel maps for the identified sites. Although the inventory includes 21 extant artworks, the noticing estimate is based on 16 sites, as three of the identified artworks are located on the Santa Ana College campus and at the Chase Bank, and therefore correspond to a single noticing location rather than three separate sites. City Council 10 — 8 8/4/2026 Public Artworks by Emigdio Vasquez, Sergio O'Cadiz Moctezuma, and Additional Artists August 4, 2026 Page 9 • Staff Resources - The City's historic preservation program is presently administered by a principal and an associate planner. It is estimated that the work effort for this project will require up to 12 hours of work per week for each position during the anticipated 12-month completion period, which amounts to approximately $130,800 in staff time over the 12-month period. 5. Status Update and Next Steps Since receiving direction from the City Council, staff has completed a preliminary inventory of known public artworks, initiated coordination with the families of Emigdio Vasquez and Sergio O'Cadiz Moctezuma, and community stakeholders, established an implementation strategy for historic evaluations, identified anticipated consultant and public noticing costs, and begun evaluating policy considerations associated with the long-term preservation of designated murals. The inventory of murals, sculptures, and public artworks presented in this report is intended to serve as a starting point for future historic evaluations and may continue to evolve as additional information becomes available. As implementation progresses, additional archival research, stakeholder outreach, and site investigations may identify additional works by Emigdio Vasquez, Sergio O'Cadiz Moctezuma, or other artists, or provide new information regarding the condition, ownership, accessibility, or historical significance of currently identified artworks. Conversely, some works included in the preliminary inventory may ultimately be determined ineligible for historic designation, may not warrant nomination following completion of the historic evaluation process, or may not be designated by the Planning Commission after consideration of the applicable designation criteria. Accordingly, the final number of artworks evaluated and nominated may differ from the preliminary inventory presented in this report and could affect the overall project scope, schedule, and consultant resources necessary to complete the initiative. Staff will continue implementing the City Council's direction by refining the inventory, conducting historic evaluations, preparing DPR documentation, coordinating with property owners and stakeholders, and, where appropriate, preparing nomination materials for consideration by the Planning Commission through separately noticed public hearings in accordance with Chapter 30 of the SAMC. ENVIRONMENTAL IMPACT The action before the City Council is informational only and does not constitute a project pursuant to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15378 because it will not result in a direct or reasonably foreseeable physical change in the environment. Future historic designation actions, if pursued, will be evaluated independently for compliance with the California Environmental Quality Act (CEQA). City Council 10 — 9 8/4/2026 Public Artworks by Emigdio Vasquez, Sergio O'Cadiz Moctezuma, and Additional Artists August 4, 2026 Page 10 FISCAL IMPACT There is no immediate fiscal impact associated with receiving and filing this report. Staff is continuing implementation of the City Council's prior direction to evaluate public artworks by Emigdio Vasquez and Sergio O'Cadiz Moctezuma. If necessary, staff will return to the City Council, with any future budget amendments, professional services agreement amendments, or other actions required to support consultant services, public noticing, and related implementation costs. Consultant costs are currently estimated at approximately $153,300 for the preparation of historic evaluation and DPR documentation. In addition, public noticing costs are estimated at approximately $8,667 for mailing labels, owner/occupant lists, and assessor parcel maps. Accordingly, the currently estimated direct consultant and noticing costs total approximately $161,967. Additional City staff costs associated with project management, stakeholder coordination, environmental review (if required), preparation of staff reports, public hearings, and quality assurance have been quantified and are estimated to be $130,800 over the 12-month completion period. EXHIBIT(S) 1. Councilmember-Requested Item dated May 5, 2026 2. Inventory Map of Public Artworks by Emigdio Vasquez 3. Inventory Map of Public Artworks by Sergio O'Cadiz Moctezuma 4. Inventory Map of Public Artworks by Additional Artists Submitted By: Ali Pezeshkpour, AICP, Executive Director, Planning and Building Agency Approved By: Alvaro Nunez, City Manager City Council 10 — 10 8/4/2026 EXHIBIT 1 In CITY OF SANTAANA Councilmember-Requested Item Report DATE May 5, 2026 TOPIC Historic Designation for Sergio O. Cadiz and Emigdio Vasquez Public Artworks Located in Santa Ana COUNCILMEMBER-REQUESTED ITEM TITLE Discuss and Consider Directing the City Manager to Direct Staff to Identify, Evaluate, and Prepare Nominations to the City Register of Historical Properties for Public Artworks by Sergio O. Cadiz Moctezuma and Emigdio Vasquez Located Within the City of Santa Ana DISCUSSION Background Santa Ana is home to one of the largest concentrations of Chicano public art in Southern California. Among the most significant artists whose works define this cultural legacy are Sergio O. Cadiz Moctezuma (1934-2002) and Emigdio Vasquez (1939- 2014). Both artists produced works of regional, state, and national significance, and several of those works are located within Santa Ana on City-owned, other public, and private property. About Sergio O. Cadiz Moctezuma Sergio O. Cadiz Moctezuma was a Mexico City-born architect and muralist who studied painting under Diego Rivera before immigrating to California in 1961. His work is documented by the Getty Conservation Institute's America Tropical Interpretive Center and was featured in the California Historical Society's traveling exhibition Murales Rebeldes: L.A. Chicana/Chicano Murals Under Siege, organized as part of the Getty's Pacific Standard Time: LA/LA initiative. Within Santa Ana, his works include a concrete relief mural at City Hall (1972), the History and Evolution of the Chicano in the United States mural at Santa Ana College (1974, in collaboration with MEChA students), and a mural at Fremont Elementary School (1975). His Raitt Street mural, created in 1994 with community youth through the City's Safe Haven Youth Program, was whitewashed in July 2019 — an event that prompted national attention and helped catalyze ongoing community advocacy for mural preservation policy in Santa Ana. About Emigdio Vasquez Emigdio Vasquez, widely recognized as the Godfather of Chicano Art in Orange County, created more than 400 paintings and over 22 murals throughout the region. He CITYATTORNEY CITY MANAGER CITY CLERK Cnnia R Carvalhn AIvarn Ni 16- _lannifar I Hall City COUnCII 20 CIVIC CENTER PLAZA-P.O.BOX 1988, M310 SA ANA, CALIFORNIA 92702 8/4/2026 TELEPHONE(714)647-6900- FAX(714)647-6954-www.santa-ana.org Emigdio Vasquez, widely recognized as the Godfather of Chicano Art in Orange County, created more than 400 paintings and over 22 murals throughout the region. He Emigdio Vasquez, widely recognized as the Godfather of Chicano Art in Orange County, created more than 400 paintings and over 22 murals throughout the region. He was the first Orange County resident to receive the Maestro Award from the Latino Arts Network, and his work was the subject of Chapman University's Pacific Standard Time: LA/LA exhibition My Barrio: Emigdio Vasquez and Chicana/o Identity in Orange County. His Santa Ana works include Chicano Gothic (1987) at Memorial Park; Visions of Santa Ana (1987) at Angels Community Park; Children, Yesterday, Today and Tomorrow (1988) at Madison Park; The Strongest Bond of Humans (1986), an untitled mural (1988-89), and The Legacy of Cesar Chavez (1997) at Santa Ana College; and Visions of Orange County(1991) at the OCTA Terminal. Chicano Gothic in particular has been the subject of a recent multi-year restoration effort led by the Santa Ana Community Artist(a) Coalition in collaboration with the Vasquez family, MuralColors, and the City, and is now preserved as a free-standing wall as part of the Memorial Park aquatic center renovation. Lost Art Despite the artistic, historical, and community significance of these works, the City has lost meaningful examples of Chicano public art over the years, including Vasquez's Visions of Orange County at the Bowers Museum (demolished c. 1991), Towards the Solidarity of All Peoples at the Jerome Center, and La Juventud, Nuestras Raices y el Futuro at the El Salvador Center, alongside O. Cadiz's whitewashed Raitt Street mural. These losses underscore the need for durable legal protections for the works that remain. Designating Historic Properties Chapter 30 of the Santa Ana Municipal Code provides such a framework. Under § 30-1 and § 30-2, the Historic Resources Commission, by resolution and at a noticed public hearing, may designate buildings, structures, objects, or sites as historical properties on the City Register. Designation criteria include works associated with notable artists or designers whose style influenced artistic development (§ 30-2(a)(2)) and objects or sites of historical significance associated with important political, social, economic, or cultural activity (§ 30-2(a)(4)(d)). While § 30-2(a) generally requires that nominated works be at least 50 years old, § 30-2.1 expressly allows the designation of younger works "of exceptional significance" meeting one or more of the same criteria. The works of O. Cadiz and Vasquez located in Santa Ana satisfy these criteria, with several of the older O. Cadiz works (1972, 1974, 1975) meeting the 50-year threshold and the Vasquez works qualifying under the exceptional-significance exception based on documented academic, curatorial, and community recognition. Historic Designation Filing Fees Pursuant to § 30-2.4, governmental agencies are exempt from designation filing fees. The City may therefore initiate nominations for works it owns, and may also initiate nominations for works on other property subject to the owner-notification requirements of§ 30-2(b). Designation does not preclude further restoration, modification under § 30- 6 (certificate of appropriateness), or future demolition where warranted under § 30-7, but it ensures that any such action proceeds through a public, transparent process with appropriate review. CITYATTORNEY CITY MANAGER CITY CLERK Cnnia R r' ni Ihn AIvarn Mini— 22 _lannifar I Hall City Council20 CIVIC CENTER PLAZA-P.O.BOX 1988, M310 SA�TA ANA,CALIFORNIA 92702 8/4/2026 TELEPHONE(714)647-6900- FAX(714)647-6954-www.santa-ana.org Arts and Culture Commission; Public Art and Preservation Policy Initiating these nominations also complements the Public Art and Preservation Policy currently under development through the Arts and Culture Commission and supports the broader community advocacy that has driven recent mural preservation successes in Santa Ana, including the 2024 restoration of the La Raza murals on Civic Center Drive and the recent preservation of Chicano Gothic. Historic Resources Commission The Historic Resources Commission (HRC), not the City Council, holds the authority to designate properties to the City Register. The action recommended through this council member-requested item is limited to directing staff to identify eligible works, coordinate with stakeholders, prepare nomination applications, and bring those applications forward for HRC consideration through the established process under Chapter 30. Recommended Action Direct the City Manager to direct staff to identify, evaluate, and prepare nominations to the City Register of Historical Properties for public artworks by Sergio O. Cadiz Moctezuma and Emigdio Vasquez located within the City of Santa Ana, including specifically: 1. Identify all extant murals, sculptures, and public artworks by Sergio O. Cadiz Moctezuma and Emigdio Vasquez located within the City of Santa Ana, including works on city-owned, other public, and private property, and verify the current condition of each work, including the Sergio O. Cadiz Moctezuma concrete relief mural at Santa Ana City Hall (1972) and Emigdio Vasquez's Chicano Gothic (1987) at Memorial Park; 2. Evaluate each identified work against the criteria for designation under Santa Ana Municipal Code §§ 30-2 and 30-2.1, and determine the appropriate category for designation under § 30-2.2 (Landmark, Key, or Contributive); 3. Coordinate with the Vasquez and O. Cadiz families, the Santa Ana Community Artist(a) Coalition, and other relevant property owners (including the Santa Ana Unified School District, the Rancho Santiago Community College District, and the Orange County Transportation Authority) regarding works on property they own or control; 4. Prepare and submit nomination applications to the Historic Resources Commission for those works determined to meet the criteria under Chapter 30, prioritizing works on city-owned property— including specifically Chicano Gothic (1987) at Memorial Park and the Sergio O. Cadiz Moctezuma concrete relief mural (1972) at Santa Ana City Hall; and 5. Return to the City Council within 90 days with a status report identifying the works under evaluation, a proposed nomination schedule, and any further direction needed to complete the process. SUBMITTED BY Councilwoman Jessie Lopez EXHIBIT(S) N/A CITYATTORNEY CITY MANAGER CITY CLERK Cnnia R r' ni Ihn AIvarn Mini— 33 _lannifar I Hall City COUnCII 20 CIVIC CENTER PLAZA-P.O.BOX 1988, M310 SA�TA ANA,CALIFORNIA 92702 8/4/2026 TELEPHONE(714)647-6900- FAX(714)647-6954-www.santa-ana.org r- O O c C C c o c (a Y 0 L -0 Y N N o N c c s s s s o o 0 o c o o ,Y V V V Y V .- - - - u — C '0a p O O O t0+ O E E E E U D as C7 U' w U' 0 C7 a n 0 0 m w O w m to m w w m m n GO W T m m m m m m m m m � 41 Ol Ql Ol dl Ol Ol Ol 41 01 Ol Ol I� O O � n n N O n O p M n N to Q M N Q p U 0 U Q Q N oN U U l o O) c u = r Q Q Q Q = U M V c y Q Q a c mmga Q vmi Q 1n o 7 M > _ c m c d a Lna N cn m '� c IAN -O @ -O = Y N Q n n V GO N 'O O > L L m N = in N 3 = Y Y = o O o f0 0 = ti ^- N V) V) w z a) N CO ci O O z N N L, N co O N .-- O m m 0 0 0 to N O .—I Ln N -i al u1 O O O N m Ln W Q fV ci cl m c1 ci M N 1, .--1 m A N = Y O i 3 N v_ 4 d 1s — L = a U Q o w E v v E y o ) u Ev v v = °' o o o v v d p U U E � N co 0 ro cv C: p 2 O 4- o Q o o u°n Q Q H N v �a Q :° > Q m Y fo ._ Y Y Ufl Ln Q m F I ca �, 1„ oam vwo i 3 O o 0 C O ' 3 0 QJ E Q. a 1i C o i a m m E tQo O a o 0 m x r o '� c E 0 s T u c GJ 'O V O 0 N O i O c 3 c -0 u c v `m .5 i ra am N c (uQ (ua 0 Fu v O to W ' w m d u GJ E C U Co C a0+ C O = I O 1 L N y m w m C ra N Z L E N o 0 O a O 1n ca 0 0 0 0 c c L N w tw u v v y c - — R "O 7 •C J N O O O +' O U X Ea `-' — m v v �, 3 m E W z u V OTC LA F F > > >CL F � � 0 00 0 U EN M Ln �o r, wm .`-'-1 � o U a) z Preliminary Inventory Map of Public Artworks by Emigdio Vasquez i J • LAVETAAV w e1� in in GARDEN GROVE ..�`�BLVD N f— 1•� 1 in z FAIRHAVENAV 0 N 1.. ,�, o �o ai a SANTACLARAAV W SANTA CLARA AV r' o N O w 17TH ST m Co r� ¢ 17TH ST WESTMINS ER AV 1 6 © o z 1 WASHING AV of > �♦ z CIVIC CENTER DR r; W $ I— z j SANTA ANA BLV 1 to m 1ST ST 1ST ST of 0 1ST ST J F— U O t- vl •� � z w ¢ ¢ �.. 1 x w a 3 3 2 H 0 i7 MC FADDEN AV ¢ p 1 ti iof in 1 N MC FADDEN AV EDINGER AV •, EDINGERAV of 3 EDINGERAV } • Q i �cC < Z of Ir WARNER AV in of WARNER AV w o F 0 9Q�cc m SEGERSTROM AV ¢ n DYER RD ~ OY J Cl) a W of x ¢ of Cl) �CTOti ��O w MACARTHUR BLVD qL �- SUNFLOWER AV �'9C O 0 1�4 1�2 Miles 1.Chicano Gothic Santa Ana Memorial 2102 S Flower St I Mural ® 5.The Legacy of Cesar Chavez Santa Ana College 1530 W 17 St Mural Excellent Under Restoration Condition O2.Children,Yesterday,Today, Madison Park 1 1528 S Standard Ave I Mural I Poor 6.The Strongest Bond of Santa Ana College 1530 W 17 St Mural Good and Tomorrow Condition Humans Condition J 3.Recuerdos de mi Pueblo El Tapatio Dos Mexicanos Grill 1 1214 E Pomona St O 7.Visions of Orange County OCTA Transit Terminal 1 400 W Santa Ana Blvd Mural I Good Condition Mural I Decent Condition • 4.Spanish,Indians,and Today's Heritage Museum 1 1214 E Pomona St I Mural I Good • g,Visions of Santa Ana Angels Community Park 1 300 IN Flower St I Mural Hispanics Condition Good Condition City Council 10 — 15 8/4/2026 Map Data:June 24.2026 Disdaim-This map displays information within the C4 of Santa Ana antl is for reference only.Descnpb antl information are subject to change.While every effort is matle to ensure accuracy,the City of Santa Ana makes-daims or guarantees about the accuracy a cumancy of the information w-ined-this map antl expressly dmdaims liability for errors antl mwions. \ § > @ 6 @ e \ \ ) D k } } \ rn \ \ § \ \ \ / E / \ G < § -.0 nq 2 5 \ \ < 2 E / f ) a ) 0 E < e 2 / a & 2 / 2Ln , # � \ \ \ ' \ O j 0 t - / / C : o ƒ 2 \ / \ m \ \ / < 0) \ [ / j � s —CA s 0 0 ° 0 0 / # ; Q rc _ _ - ) } \ \ } 2 \ — ° © � % / � \ \LU \ \ j £ # E 2 / ) / \ ± } \ \ \ ) U.) / � � 0 7 > — V) v 2 \ o \ CL 2 a \ 2 m jz E fu § — _ J { E ] E ) » m D e Q E m a k 2 # / m § E E e E » L J S: ) R / 2 ) o \ a O E _ r m e » / Preliminary Inventory Map of Public Artworks by Sergio O'Cadiz Moctezuma J k LAVETAAV w e1� m m ¢ 0 GARDEN GROVE �.�.�BLVD � m z FAIRHAVENAV C �o ai a SANTACLARAAV W o SANTA CLARA AV r' o r— it o W 17TH ST m m r� ¢ 17TH ST �.:• WESTMINS ER AV © o y WASH I ON AV 3 > z WEr •a 5 CIVIC CENTER DR >O F �J W I— z j SANTA ANA BLVD ' to J m 1ST ST � 1 ST ST 0 1ST ST J 0 U O F- M U) W ¢ ¢ �.. ' 7 x W a LU 3 H MC FADDEN AV ¢ p % in 1 N MC FADDEN AV EDINGER AV EDINGERAV m EDINGERAV > z '•� m c7 WARNER AV in W 4 ORNER AV / ~ O m SEGERSTROM AV f_ LL qL ¢ 0) DYER RD a W x ¢ m a �CTOti ��O W MACARTHUR BLVD qL SUNFLOWER AV �'9C 6�� eO 0 1�4 1�2 Miles • 1. Fremont Elementary Fremont Elementary School 1 1930 W 10th St I Mural O 5.Spartan Lathrop Intermediate School 11111 S Broadway School Mural I Restored Sculpture I Modified is2. Monroe Elementary School Monroe Elementary School 1 417 E Central Ave 6.The History Chicano in the � • Nealley Library,Santa Ana College 1 1530 W 17th St� Mural Mural I Restored United States Mural I Unknown O 3. Native American Chief Willard Intermediate School 11342 INRoss St Sculpture I Unknown • 4. Santa Ana City Hall Concrete Relief Mural Santa Ana City Hall 120 Civic Center Plaza I Concrete Partially Extant City Council 10 — 17 8/4/2026 Map Data:June 24,2026 Disdaimar:This map displays information within the C4 of Santa Ana antl is for reference only.Descnpb antl information are subject to change.While every effort is matle to ensure accuracy,the City of Santa Ana makes no daims or guarantees about Ne accuracy a cumancy of the information centained on this map antl expressly dmdaims liability for errors antl mwions. cc N O N O O O 1- :Ll +, co 0 _0 _0 c c c _0 -0 _0 _0 O O O N Q) aj N U U U -p -p -p O O O O O O O O O O O v v N ajj a-i ('D (D ('J OC Cr_ [1C OC ru L CU •N l0 l0 � Cil CIl Cil Cil � Cil Cil Cil Cl CIl Cil Cil O cI cI cI I �I cI cI U L O �~ O N V N L C C C > > > Q m m m Q Q Q O _0 O O z z z Q Q Q O 0 0 0 00 � ++ 0 0 T-1 ro m a) c» rn rn rn 0 0 0 > 0 0 a U_ L f0 (6 0 Y E d L C 0j m m U 4te1 > C C U O Q 41 41 N Q J J fa m 00 by by O N N4., L m Q d d Q N N E E 3 Ql d O OTC co O O U 3 "O Q c/ J J L O > 6 > > a > a 4J a) c Qj c N c a) c a 0 0 0 0 a; " a; L ai " a; L V) m aj m Qj tv N m N ro O C C C C E H O O O O ai ) a) ) — i — L — i — i u + D uo (J ,o (D on (D on a) aiO O O ra O O M N N N N (n C N m e N fB CIE N "M C( N m f6 aj aj -O N O aJ � N O � aj c L O C b0 Nc " Oc " Nc b0 NC C= C " •� C o •� C L •� C L •� C uj -1 N M Zt Ln l0 I- V U Preliminary Inventory Map of Public Artworks by Additional Artists for Consideration 000 . ®® — •P.. 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'� ' 4 7 2 i Lu ,,� 3 Z i= O CIVIC ENTER DR Z F z SANTAANA BLVD 1 J / Eo 1 ST ST A TAV ;1 0 1STST F-- J O U U Z �a w Q C0 W Q QwU MC FADDEN AV K LL p� mDD m EDINGER AV FO 1 to EDINGERAV m EDINGERAV Q z i Z 0 , m WARNERAV WARNER AV Of Lu ♦ y9 m o Rti� m SEGERSTROM AV " 9 F- DYER RD L m O m LL MACARTHUR BLVD ' SUNFLOWER AV /•�'90 i tiG 0 Y 1 Miles • 1.Home Savings Santa Ana Chase Bank 1300 N Main St Mosaic I Extant • 5.Indio and India Street-side Residential Rear Wall 2034&2038 Alco Ave (Mosaic) Mural I Restored • 2.Home Savings Santa Ana Chase Bank 1300 N Main St Sculptures I Extant • 6.La Raza Street-side Residential Rear Wall 2034 Alco Ave (Sculptures) Mural I Restored • 3.Celebration of Life Orange County School of the Arts 1010 N Main St • 7.La Bomba and Street-side Residential Rear Wall 2034 Alco Ave Sculpture I Extant Lady Santana Mural I Restored • 4.Quetzalcoad and Street-side Residential Rear Wall 2038 Alco Ave A City Council 10 — 19 8/4/2026 Map Date'.July 27.2026 Distlaimer This map displays information within the City of Santa Ana antl is for reference only.Description and information are subject to change.While every effort is m,d,b ensure accuracy,the City of Santa Ana makes no tlaims or guarantees about[he accuracy or currency of[he information contained on this map and expressly distlainis liability far errors antl omissions. Planning and Building Agency 71 www.santa-ana.gov/pb Item # 11 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Public Facilities Naming No. 2026-0001 for Frank and Irene Palomino Park (706 N. Newhope Street, APN: 100-252-01) Pursuant to SAMC Section 33-8 AGENDA TITLE Planning Commission's Adoption of a Resolution Renaming Rosita Park, Located at 706 N. Newhope Street, as Frank and Irene Palomino Park RECOMMENDED ACTION Affirm the Planning Commission's adoption of a resolution approving Public Facilities Naming No. 2026-0001 renaming Rosita Park, located at 706 N. Newhope Street, as Frank and Irene Palomino Park. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION At the June 2, 2026, Santa Ana City Council meeting, staff presented an informational item regarding the Garden Grove Unified School District's (GGUSD) proposed renaming of Rosita Elementary School to Frank and Irene Palomino Elementary School and the opportunity for the City of Santa Ana to consider a corresponding renaming of Rosita Park located at 706 N. Newhope Street. Following the presentation, the City Council expressed support for the proposed park renaming and directed the City Manager to initiate the renaming of Rosita Park to Frank and Irene Palomino Park. On June 16, 2026, the GGUSD Board of Education unanimously approved the renaming of Rosita Elementary School to Frank and Irene Palomino Elementary School and scheduled a ribbon-cutting ceremony for August 6, 2026, commemorating the renaming. On July 13, 2026, the Planning Commission considered and adopted a resolution approving Public Facilities Naming (PFN) No. 2026-0001 to rename Rosita Park as Frank and Irene Palomino Park by a majority vote, with Commissioner Pham dissenting and Commissioner Oliva absent. Pursuant to Section 33-6 of the Santa Ana Municipal Code (SAMC), all requests for the naming or renaming of public facilities shall be referred to the Planning Commission for determination, considering certain policy guidelines. Section 33-6(c) sets out the guidelines as follows: City Council 11 — 1 8/4/2026 PFN No. 2026-0001 for Renaming of Rosita Park (706 N. Newhope Street) August 4, 2026 Page 2 "(c) Names which achieve any of the following purposes should be promoted: (1) A name which serves to identify the location of the subject by reference to distinct geographic, environmental or development features in the immediate area. (2) A name which references the history of the subject site or its immediate area. (3) A name which identifies a person or family which made an extraordinary donation of land or funds to promote the construction or improvement of the subject public facility. (4) A name which recognizes a person or family who made a distinct, significant contribution to the well-being of the city, including past mayors, council members, board or commission members, officers or employees of the city, but not anyone who currently holds any such position." Further, Section 33-8 provides that the City Council may affirm the Planning Commission's decision, remand the matter back to the Planning Commission for further consideration, or make its own decision on the matter. Rosita Park is an approximately eight-acre park located at 706 N. Newhope Street adjacent to Rosita Elementary School in the City of Santa Ana. Although located within the City of Santa Ana, Rosita Elementary School is operated by the GGUSD. City records indicate that Rosita Park opened in 1961, while Rosita Elementary School opened in 1959, prior to construction of the park. The proposed renaming of Rosita Elementary School was initiated by GGUSD to honor Frank and Irene Palomino's contributions to the neighborhood and to the civil rights movement in Orange County. Because the park and school have historically shared the same name and serve the same surrounding neighborhood, staff evaluated whether a corresponding park renaming would be appropriate to maintain consistency between the two public facilities. Frank and Irene Palomino were among the plaintiffs in the landmark Mendez et al. v. Westminster et al. school desegregation case. Alongside the Mendez, Guzman, Estrada, and Ramirez families, the Palominos challenged discriminatory educational practices that segregated Mexican American students in Orange County schools. In 1947, the United States Court of Appeals for the Ninth Circuit upheld the lower court's ruling prohibiting such segregation practices, making the case one of the earliest and most significant civil rights victories in California. The decision contributed to ending school segregation throughout California and is widely recognized as an important precursor to Brown v. Board of Education. City Council 11 — 2 8/4/2026 PFN No. 2026-0001 for Renaming of Rosita Park (706 N. Newhope Street) August 4, 2026 Page 3 Following a request from a Garden Grove resident, GGUSD conducted an extensive community engagement process that included stakeholder outreach, surveys of families, staff, alumni, and community members, as well as a public hearing held on June 2, 2026. Survey results demonstrated strong community support for the proposed renaming. During the engagement process, participants expressed concern that retaining the name Rosita Park while renaming the adjacent school could create confusion because of the longstanding relationship between the two facilities. Additionally, the community engagement process highlighted the Palomino family's longstanding connection to the surrounding neighborhood. For three generations, members of the Palomino family attended Rosita Elementary School and its feeder schools while residing across the street from the campus. Rosita Park and Rosita Elementary School have historically functioned as complementary public facilities serving the surrounding neighborhood. With GGUSD's approval of the school renaming, renaming the adjacent park would maintain consistency between the two facilities and avoid potential confusion among residents, park users, and school families. The proposed park renaming would also honor the Palomino family's nationally significant contributions to the civil rights movement and recognize their historic connection to the surrounding community, providing a lasting tribute while creating opportunities for public education regarding an important chapter of Orange County history. Consistent with Section 33-6(c)(4) of the SAMC, the proposed name recognizes individuals who made a distinct and significant contribution to the well-being of the community through their role in advancing educational equity and civil rights. ENVIRONMENTAL IMPACT This action is not subject to the California Environmental Quality Act (CEQA) pursuant to sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because the naming of a public facility will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment and is not a "project," as defined in section 15378 of the State CEQA Guidelines. Furthermore, the action falls within the "common sense" CEQA exemption set forth in CEQA Guidelines section 15061(b)(3), excluding projects where "it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." FISCAL IMPACT Renaming of Rosita Park to Frank and Irene Palomino Park has a negligible fiscal impact limited to routine signage and digital asset updates, which will be accommodated within existing City Manager's Office operational resources with no net impact on the General Fund. City Council 11 — 3 8/4/2026 PFN No. 2026-0001 for Renaming of Rosita Park (706 N. Newhope Street) August 4, 2026 Page 4 EXHIBIT(S) 1. Resolution Adopting PFN No. 2026-0001 Submitted By: Ali Pezeshkpour, AICP, Executive Director of Planning and Building Agency Approved By: Alvaro Nunez, City Manager City Council 11 — 4 8/4/2026 RESOLUTION NO. 2026-16 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ANA APPROVING PUBLIC FACILITIES NAMING NO. 2026-0001 RENAMING ROSITA PARK AS FRANK AND IRENE PALOMINO PARK LOCATED AT 706 N NEWHOPE STREET (APN: 100-252-01) BE IT RESOLVED BY THE PLANNING COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Planning Commission of the City of Santa Ana hereby finds, determines, and declares as follows: The City of Santa Ana is requesting approval of City-initiated Public Facilities Naming (PFN) No. 2026-0001 of Rosita Park, located at 706 N. Newhope Street, to Frank and Irene Palomino Park, based on direction provided to the City Manager by the City Council at the June 2, 2026 City Council meeting; B Pursuant to sections 33-5 through 33-8 of the Santa Ana Municipal (SAMC), all requests for naming or renaming of public streets, public buildings, parks or recreational facilitates owned or controlled by the City, shall be referred to the Planning Commission for determination, subject to confirmation by the City Council. C. Further, Section 33-6(c), pertaining to the naming of such facilities delineates policy guidelines that shall be used in the determination; D. The Planning Commission held a duly noticed public hearing on July 13, 2026 to consider PFN No. 2026-0001; E. The Planning Commission further finds that the proposed renaming maintains consistency between Rosita Park and the adjacent elementary school facility, which was renamed Frank and Irene Palomino Elementary School by the Garden Grove Unified School District on June 16, 2026. F. The Planning Commission finds that Frank and Irene Palomino made significant contributions to educational equity, civil rights, and the well-being of the community through their participation in the landmark Mendez et al. v. Westminster et al. school desegregation case, which contributed to the elimination of segregated schooling practices in California. G. Based on SAMC section 33-6(c)(4), directing the promotion of names that recognize a person or family who made a distinct, significant, contribution to the well- being of the City of Santa Ana, the Planning Commission determines that Rosita Park located at 706 N. Newhope Street shall be renamed as Frank and Irene Palomino Park. Resolution No. 2026-16 Page 1 of 4 City Council 11 — 5 8/4/2026 Section 2. The Planning Commission finds and determines that this Resolution is not subject to the California Environmental Quality Act (CEQA) pursuant to sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because the naming of a public facility will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment and is not a "project," as defined in section 15378 of the State CEQA Guidelines. Furthermore, the Resolution falls within the "common sense" CEQA exemption set forth in CEQA Guidelines section 15061(b)(3), excluding projects where"it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." Section 3. The Planning Commission of the City of Santa Ana hereby approves Public Facility Naming No. 2026-0001 to rename Rosita Park, located at 706 N. Newhope Street, as Frank and Irene Palomino Park. This decision is based upon the evidence submitted at the above-reference meeting, which includes, but is not limited to: the Request for Planning Commission Action dated July 13, 2026 and exhibits attached thereto; and the public testimony, written and oral, all of which are incorporated herein by this reference. ADOPTED this 13 day of July 2026. Resolution No. 2026-16 Page 2 of 4 City Council 11 — 6 8/4/2026 AYES: Commissioners: Carl Benninger, Christopher Leo, Isuri S. Ramos, Alan Woo (4) NOES: Commissioners: Bao Pham (1) ABSENT: Commissioners: Jennifer Oliva (1) ABSTENTIONS: Commissioners: Isuri S. Ramos Chairperson APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney 44 By: Melissa M. Crosthwaite Senior Assistant City Attorney Resolution No. 2026-16 Page 3 of 4 City Council 11 — 7 8/4/2026 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Gema Zapien, Recording Secretary, do hereby attest to and certify the attached Resolution No. 2026-16 to be the original resolution adopted by the Planning Commission of the City of Santa Ana on July 13, 2026. Date: 07/13/2026 Gema Zapien Recording Secretary City of Santa Ana Resolution No. 2026-16 Page 4 of 4 City Council 11 — 8 8/4/2026 Public Works Agency www.santa-ana.gov/pw Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Certification of Final Tract Map 2024-02, County Tract Map No. 19328 AGENDA TITLE Certification of Approval by City Engineer of the Final Tract Map No. 2024-02, County Tract Map No. 19328 at 510 North Harbor Boulevard (Applicant: Century Communities of California, LLC, a Delaware Limited Liability Company) RECOMMENDED ACTION Receive and file the certification of approval by City Engineer of the Final Tract Map 2024-02, County Tract Map No. 19328 at 510 North Harbor Boulevard. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION In California, the regulation and control of land subdivisions are governed by the Subdivision Map Act, which delegates authority to local legislative bodies. Within the City of Santa Ana, subdivision regulations and procedures are codified in Chapters 34 and 41 of the Santa Ana Municipal Code (SAMC). Pursuant to SAMC Chapter 41, applicants must first submit a tentative tract map for staff review to ensure compliance with applicable standards and regulations. Once staff determines the map complies with all applicable requirements, it is presented to the Planning Commission for approval, in accordance with SAMC Section 34-127. Following the Planning Commission's action, staff notifies the City Council of the decision on the next business day. Applicants have ten (10) days to appeal a Planning Commission decision to the City Council. Following the Planning Commission's approval, and pursuant to SAMC Chapter 34, the applicant must prepare and submit a Final Map for review by the City Engineer. Although the City Engineer is responsible for approving or disapproving the Final Map, the Subdivision Map Act and Santa Ana Municipal Code require the City Council to receive formal notice that the Final Map is under review prior to the City Engineer's action. The City Engineer ensures the final map is in substantial conformance with the approved tentative map and that all requirements of the Subdivision Map Act and SAMC have been satisfied. If these requirements are met, approval of the Final Map is an administrative action. As required by SAMC Section 34-183, the City Engineer notifies the City Council that the final map is under review and subject to approval. City Council 12 — 1 8/4/2026 Certification of Final Tract Map 2024-02, County Tract Map No. 19328 August 4, 2026 Page 2 On December 9, 2024, the Planning Commission approved Tentative Tract Map No. 2024-02 for the property located at 510 North Harbor Boulevard, authorizing subdivision of the site into forty five (45) residential condominium units (Exhibit 1). The project includes nine buildings with two to three-story townhouse units. The project will include affordable units, with five units designated for moderate-income households. As part of the development, a total of 10,645 square feet of the project site will be common/private accessible open space. This report serves as formal notification to the City Council that the applicant has submitted Final Tract Map No. 2024-02 (County Tract Map No. 19328) for City Engineer approval in accordance with the Subdivision Map Act and SAMC (Exhibit 2). No discretionary action by the City Council is required. The map is currently under final review by the City Engineer for technical accuracy and compliance with all applicable conditions of approval. Pursuant to SAMC Section 34-183, the City Engineer will issue the final determination to approve or disapprove the final map within ten (10) days following the City Council meeting on August 4, 2026. ENVIRONMENTAL IMPACT Pursuant to the requirements of the California Environmental Quality Act (CEQA), an Environmental Impact Report(EIR)was prepared and certified in 2014 in order to address the potential environmental impacts associated with the Harbor Mixed Use Corridor Specific Plan. A mitigation monitoring and reporting program (MMRP), findings of fact, and a statement of overriding consideration were adopted with the 2014 EIR. As proposed, the development is not anticipated to have additional environmental impacts not addressed in the 2014 EIR. Furthermore, in accordance with CEQA, the recommended action is also exempt from further review under Section 15195 (Residential Infill Exemption), as this project meets all the threshold criteria set forth in Section 15192 (Threshold Requirements for Exemptions). The project site is not more than four acres in area, the project does not include any single level building exceeding 100,000 square feet, and the project is an infill development within one-half mile of a major transit stop. Moreover, the development promotes higher density infill housing, does not contain more than 100 residential units, and results in housing units made available to low income families. Additionally, this ministerial action is exempt from further review under CEQA pursuant to Section 15268(b). All applicable mitigation measures in the original EIR and associated MMRP will be enforced. A Notice of Exemption, Environmental Review No. 2024-32, has been filed for this project. FISCAL IMPACT There is no fiscal impact associated with this action. City Council 12 — 2 8/4/2026 Certification of Final Tract Map 2024-02, County Tract Map No. 19328 August 4, 2026 Page 3 EXHIBIT(S) 1. Tentative Tract Map 2. 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W tO S I Z9 Tg J � Q � U �9 z� W >: O �< um ® W � 3OYJ oxlmine I� � m M III I 3aai aNa— Lj No O m 3NJ NMI. Elf J Q aFll lii 6 =� II�II I- g a S S$ off O - L zP ME a�b -_ I 6 aE rl G LS6 III II I Q or- LLG Z Z II— 3.O 11. U 33tl 9NAlllfi u� C) 0 � a a z a � lill lbl IIl U -- e s b II-III-II 3NJ IININ1. __ g 3OW 9NOIN9 IIE�Jg� Illif <¢ �-� I � Wm ti`2 pl III III-u �U Ic =.I"r$ filly 3 � g ffi ll Il�� m 1==11y= m 3NJ.1 in. gg� o - uYilll�g101 � �3NJ sxmne ��� Exhibit 2 SHEET , OF 3 SHEETS TRACT N O. 1932� TAAXD TITLE AND FILED T THE REQUEST OF ALL OF VESTING TENTATIVE cHcnco TT E coMPTNr TRACT NO. 19328 1 NUMBERED LOT IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA oTe GROSS AREA: 2.500 ACRES BEING A SUBDIVISION OF A PORTION OF THE NORTHEAST QUARTER OF THE TIME FEE t NET AREA: 1.916 ACRES SOUTHEAST QUARTER OF SECTION 9, TOWNSHIP 5 SOUTH, RANGE 10 WEST, RANCHO INSTRUMENT NO. LAS BOLSAS PER MAP FILED IN BOOK 51, PAGE 12, OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. ePON PACE HUGH NcUYEN FOR CONDOMINIUM PURPOSES COUNTY DLERH—REOPRDER DANE P. MCDOUGALL ('�1, DATE OF SURVEY: BY L.S. 9297 ��x NOVEMBER 2023 DEPUTY C.CONS"TINO•IN OWNERSHIP CERTIFICATE SURVEYOR'S STATEMENT WE,THE UNDERSIGNED, BEING ALL PARTIES HAVING ANY RECORD TITLE INTEREST IN THE LAND THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND 15 BASED UPON A FIELD SURVEY COVERED BY TH15 MAP, DD HEREBY CONSENT TO THE PREPARATION AND RECORDATION OF SAID IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCES MAP,AS SHOWN WITHIN THE DISTINCTIVE BORDER LINE. AT THE REQUEST OF CITY VENTURES HOMEBUILDING IN NOVEMBER 2023. 1 HEREBY STATE THAT ALL MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS INDICATED,OR THAT THEY THE REAL PROPERTY DESCRIBED BELOW IS DEDICATED TO THE CITY OF SANTA ANA AS AN WILL BE SET IN SUCH POSITIONS WITHIN 90 DAYS AFTER COMPLETION OF IMPROVEMENTS,AND EASEMENT FOR PUBLIC STREET AND PUBLIC UTILITY PURPOSES: FIFTH STREET AND HARBOR THAT SAID MONUMENTS ARE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED. I HEREBY BOULEVARD. STATE THAT THIS FINAL MAP SUBSTANTIALLY CONFORMS TO THE CONDITIONALLY APPROVED TENTATIVE MAP. WE AL50 HEREBY IRREVOCABLY OFFER FOR DEDICATION TO THE PUBLIC,AN EASEMENT FOR PUBLIC LA/y STREET AND PUBLIC UTILITY PURPOSES,AS SHOWN ON SAID MAP. DATED THIS DAY OF D p.uco `yrp � WE HEREBY DEDICATE TO THE CITY OF SANTA ANA 1. AN NON—EXCLUSIVE EASEMENT FOR PUBLIC UTILITY AND EMERGENCY VEHICLE ACCESS AND o L5.9291 Y FIRE PROTECTION FACILITIES PURPOSES,AS SHOWN ON SAID MAP. DANE P. MCDOUGALL LS 9297 2, A NON—EXCLUSIVE EASEMENT FOR VEHICULAR ACCESS RIGHTS IN,OVER,ACROSS, UPON, AND YgTf DF CPLTEQA� THROUGH SAID TRACT FOR THE PURPOSE OF MAINTAINING,SERVICING, REPAIRING,REPLACING, AND READING THE PUBLIC WATER METERS,AS SHOWN ON SAID MAP. COUNTY SURVEYOR'S STATEMENT 3. A NON—EXCLUSIVE EASEMENT FOR ACCESS RIGHTS, IN,OVER,ACROSS, UPON,AND THROUGH HEREBY STATE THAT I HAVE EXAMINED THIS MAP AND HAVE FOUND THAT ALL MAPPING SAID TRACT FOR THE PURPOSE OF INSPECTING PRIVATE BACKFLOW DEVICES,AS SHOWN ON PROVISIONS OF THE SUBDIVISION MAP ACT HAVE BEEN COMPLIED WITH AND I AM SATISFIED SAID SAID MAP. MAP IS TECHNICALLY CORRECT. CENTURY COMMUNITIES OF CALIFORNIA,LLC,A DELAWARE LIMITED LIABILITY COMPANY,OWNED LAvo DATED THIS DAY OF N AGO a 8Y: No.84D2 A AUTHORIZED SIGNERS AGENT) LILY M.NSANDBERG,COUNTY SURVEYOR JSTIN BREWER, DIVIION PRESIDENT PLS 8 N. YVgrF OF CaTTFVQ� CITY ENGINEER'S STATEMENT NOTARY ACKNOWLEDGMENT I HEREBY STATE THAT I HAVE EXAMINED THIS MAP AND HAVE FOUND IT TO BE SUBSTANTIALLY IN A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY CONFORMANCE WITH THE TENTATIVE MAP, IF REQUIRED,AS FILED WITH,AMENDED AND APPROVED OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND BY THE CITY COUNCIL;THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT AND CITY SUBDIVISION NOT THE TRUTHFULNESS,ACCURACY,OR VALIDITY OF THAT DOCUMENT. REGULATIONS HAVE BEEN COMPLIED WITH. STATE OF CALIFORNIA 1I DATED THIS DAY OF rSS PROFESS/0'R COUNTY OF ) E BARX y ON BEFORE ME, CESAR BARBERA, R.C.E. 67617 uo_6E 7 g m ACTING CITY ENGINEER OF THE CITY OF SANTA ANA H NOTARY PUBLIC, PERSONALLY APPEARED fAF 1,, ae WHO PROVED TO ME ON THE BASIS CITY CLERK'S CERTIFICATE OF CAL OF SATISFACTORY EVIDENCE TO BE THE PERSON(S)WHOSE NAMES)IS/ARE SUBSCRIBED TO THE STATE OF CALIFORNIA WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN COUNTY OF ORANGE �SS HIS/HER/THEIR AUTHDRIZED CAPACITY(IE5),AND THAT BY HIS/HER/THEIR SIGNATURES)ON THE CITY OF SANTA ANA )) INSTRUMENT THE PERSON(S),OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S)ACTED, EXECUTED THE INSTRUMENT. I HEREBY CERTIFY THAT ON THE DAY OF THE CITY ENGINEER ON BEHALF OF THE CITY COUNCIL PURSUANT TO SECTION 34-183 OF THE SANTA ANA 1 CERTIFY UNDER PENALTY DF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE MUNICIPAL CODE,APPROVED SAID MAP.AND DID ACCEPT ON BEHALF OF THE PUBLIC,SUBJECT TO FOREGOING PARAGRAPH IS TRUE AND CORRECT. IMPROVEMENTS.THE DEDICATION AS AN EASEMENT FOR STREET PURPOSES. FIFTH STREET AND HARBOR BOULEVARD WITNESS MY HAND'. AND DID NOT ACCEPT ON BEHALF OF THE PUBLIC THE IRREVOCABLE OFFER TO DEDICATE THE EASEMENT FOR PUBLIC STREET AND PUBLIC UTILITY PURPOSES- MY PRINCIPAL PLACE OF BUSINESS IS AND DID ALSO ACCEPT ON BEHALF OF THE CITY OF SANTA ANA. SIGNATURE IN COUNTY MY COMMISSION NO. 1. THE NON—EXCLUSIVE EASEMENT FOR PUBLIC UTILITY AND EMERGENCY VEHICLE ACCESS AND NAME MY COMMISSION EXPIRES FIRE PROTECTION FACILITIES PURPOSES,AS DEDICATED. 2. THE NON—EXCLUSIVE EASEMENT FOR VEHICULAR ACCESS RIGHTS IN,OVER,ACROSS, UPON, AND THROUGH SAID TRACT FOR THE PURPOSE OF MAINTAINING,SERVICING,REPAIRING, REPLACING, AND READING THE PUBLIC WATER METERS,AS DEDICATED. 3. THE NON—EXCLUSIVE EASEMENT FOR ACCESS RIGHTS, IN, OVER,ACROSS, UPON,AND THROUGH SAID TRACT FOR THE PURPOSE OF INSPECTING PRIVATE BACKFLOW DEVICES,AS DEDICATED. AND DID ALSO APPROVE SUBJECT MAP PURSUANT TO THE PROVISIONS OF SECTION 66436(a)(3)(A) OF THE SUBDIVISION MAP ACT. DATED THIS DAY OF JENNIFER L, HALL CITY CLERK,CITY OF SANTA ANA COUNTY TREASURER—TAX COLLECTOR'S CERTIFICATE STATE OF CALIFORNIA 1SS COUNTY OF ORANGE) HEREBY CERTIFY THAT ACCORDING TO THE RECORDS OF MY OFFICE, THERE ARE NO LIENS AGAINST THE LAND COVERED BY THIS MAP OR ANY PART THEREOF FOR UNPAID STATE, COUNTY, MUNICIPAL OR LOCAL TAXES OR SPECIAL ASSESSMENTS COLLECTED AS TAXES, EXCEPT TAXES OR SPECIAL ASSESSMENTS COLLECTED AS TAXES NOT YET PAYABLE. AND DO CERTIFY TO THE RECORDER OF ORANGE COUNTY THAT THE PROVISIONS OF THE SUBDIVISION MAP ACT HAVE BEEN COMPLIED WITH REGARDING DEPOSITS TO SECURE PAYMENT OF TAXES OR SPECIAL ASSESSMENTS COLLECTED AS TAXES ON THE LAND COVERED BY THIS MAP_ DATED THIS DAY OF SHARI L. FREIDENRICH COUNTY TREASURER—TAX COLLECTOR TREASURER—TAX COLLECTOR SIGNATURE OMISSIONS SEE SHEET 2 �ii City Council 12-8 8/4/2026 Exhibit 2 SHEET 2 OF 3 SHEETS TRACT N O. 19323 SEE SHEET 3 AND EAS MENTF NOTE35EMENT DETAIL ALL OF VESTING TENTATIVE TRACT NO. 19328 1 NUMBERED LOT N THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA GROSS AREA: 2.500 ACRES FOR CONDOMINIUM PURPOSES NET AREA: 1.916 ACRES DANE P. MCDOUGALL TyQ DATE OF SURVEY: L.S. 9297 CoNs11Ln1JG,INC NOVEMBER 2023 BOUNDARY ESTABLISHMENT 3 SCALE: 1" = 40' HAZARD AVENUE z N89 41'40'W 2642.61 (2642.50'R1) (2642.ED' R2) p4 0� FAR=L p"4 �4gO�4 F1� All 8 _ N89°42'SEW 396.00'M&R3 �\ SFIN — M n� GRA REC 1 01/2023 _ IlRiST NCC M300143762 OR 50 N89'42'24"W 396,00'M&R3 _ 342.00' 54.00� o, W N'LY LINE R3 0 L IS I H-Ee Q Ld m� CL O HE 1/44. SE 1/4 p I Al a m z 0o�� SEC 9, 44s, mow w �mm LOT 1 m M= Q 2Ut° GROSS 2500 ACRES NEI 1 916 ACRES o Qo PA A, li mo RAHCGOO LAS DOOLSAS a RS WILY LINE R3 H.M. WF2 54 N45'30'32"E 35.20'� / — N69'42'24'W 317.05' FIFTH STREET ¢ I / (DEDICATED HEREON) _2245-39,q t'-- 396.00' M&R3 N89'42'24W 2641.39'(2641.13 R1) (2641,41' R2) A oQ 1 3, FIFTH STREET s�,aLi 3iIF niiU dVW 2, NC-19 Al YvOF N; 2188769.57 _———— ��O1R 1 6048756.26 N23'25'58.0"E(BASIS OF BEARINGS)31875.45 (GR JF 31876.04 (GROUND) SA Y MONUMENT NOTES ESTABLISHMENT NOTES E: 6061432.27 O1 FOUND PUNCHED BOAT SPIKE AND WASHER STAMPED"CITY OF SANTA ANA"PER C.R. Oq ESTABLISHED BY HOLDING RECORD DISTANCE OF 396.00' (6 CHAINS) FROM 1O,PER R3. 1998-0410, FLUSH.ACCEPTED AS THE CENTERLINE INTERSECTION OF HARBOR BOULEVARD AND FIFTH STREET AND THE SE COR, HE 1/4,SE 1/4,SEC 9,TSS, R10W, RLB, PER R1. O SEARCHED, FOUND NOTHING. ESTABLISHED BY HOLDING RECORD DISTANCE OF 396,00' (6 O2 OCS CPS NO. 4165R1 CHAINS) FROM(D AND 660,00'(10 CHAINS) FROM(D PER R3. FOUND PUNCHED BOAT SPIKE AND WASHER,ILLEGIBLE, FLUSH.ACCEPTED AS SPIKE AND CSA WASHER AT THE CENTERLINE INTERSECTION OF HARBOR BOULEVARD AND HAZARD AVENUE © ESTABLISHED THE SOUTH LINE OF THE NORTH 5-5/6TH CHAINS BY HOLDING RECORD PER C.R. I998-0402 AND E 1/4 COR,SEC 9,TSS,R10W, RLB,PER R1. DISTANCE OF 385.00'PER R3. �3 OCS GPS N0. 417DR1 BASIS OF BEARINGS FOUND 2"BRASS DISK WITH"I"IN WELL PER C.R.2009-1579, DOWN 0.8'.ACCEPTED AS THE CENTERLINE INTERSECTION OF NEWHOPE STREET AND HAZARD AVENUE AND CENTER OF THE BEARINGS FOR THIS SURVEY ARE BASED ON THE CALIFORNIA COORDINATE SYSTEM,ZONE VI, SEC SEC 9, T5S, R10W, RLB, PER Al. 1983 HAD 83,(2017.50 EPOCH OCS FPS ADJUSTMENT),AS DETERMINED LOCALLY BY A LINE ® FOUND GEAR SPIKE AND WASHER STAMPED"CITY OF SANTA ANA"PER C.R.2005-1070, BETWEEN CONTINUOUS GLOBAL POSITIONING STATIONS(CGPS) "FVP17'AND "SACY'BEING NORTH FLUSH.ACCEPTED AS THE CENTERLINE INTERSECTION OF FIFTH STREET AND NEWHOPE STREET 23'25'58"EAST AS DERIVED FROM GEODETIC VALUES PUBLISHED AND ON FILE IN THE OFFICE OF AND SE 1/4, SEC 9,FEE,R10W,RLB,PER R1. THE ORANGE COUNTY SURVEYOR. O5 FOUND 2"IRON PIPE WITH NAIL AND TAG STAMPED "SANTA ANA SURVEY",DOWN 0.5', NO REFERENCE.ACCEPTED AS SPIKE AND WASHER STAMPED "R.C.E.12589"PER R4 DATUM STATEMENT • INDICATES FOUND MONUMENT AS NOTED. COORDINATES SHOWN ARE BASED ON THE CALIFORNIA COORDINATE SYSTEM (CCS83),ZONE VI, NAD83, (201750 EPOCH OCS ADS ADJUSTMENT)_ INDICATES OCS CONTINUOUS CPS STATION (CGPS). Q INDICATES SET 2"IRON PIPE TAGGED"IS 9297",FLUSH; OR LEAD,TACK,AND TAG'IS ALL DISTANCES SHOWN ARE GROUND, UNLESS OTHERWISE NOTED_TO OBTAIN GRID DISTANCES 9297",FLUSH, OR SPIKE AND WASHER STAMPED"MCDOUGALL IS 9297",FLUSH, IN ASPHALT; MULTIPLY GROUND DISTANCE BY 0.9999823006. (PROJECT SPECIFIC). OR NAIL AND TAG"IS 9297"ON TOP OF WALL, UNLESS OTHERWISE NOTED. REFERENCES SURVEYOR'S NOTES RI -TRACT NO.7997, M M_34D/8-9. -THERE ARE NO CONFLICTS WITH EXISTING VISIBLE IMPROVEMENTS AND THE EXTERIOR BOUNDARY LINE (DISTINCTIVE BORDER)OF THIS MAP AS ESTABLISHED HEREON_ R2-TRACT N0. 11344, M.M. 535/49-50. -COVENANTS,CONDITIONS,AND RESTRICTIONS ARE TO BE RECORDED CONCURRENTLY WITH THIS R3 -GRANT DEED RECORDED JANUARY 12,2022 AS INSTRUMENT NO.2022000015923 OF MAP 10 ADDRE55 INGRESS-EGRESS, DRAINAGE, PRIVATE UTILITIES, EMERGENCY VEHICULAR OFFICIAL RECORDS. ACCESS AND MAINTENANCE FOR THESE AND OTHER INCIDENTAL PURPOSES INCLUDING LANDSCAPE AND PRIVATE DRIVEWAY MAINTENANCE BY HOMEOWNERS ASSOCIATION AND OWNERS OF ADJOINING LOTS. R4-PARCEL MAP 50-875,P.M.B. 149/14. O -INDICATES RECORD OR CALCULATED DATA PER NOTED REFERENCE. SIGNATURE OMISSIONS M&R-INDICATES MEASURED AND RECORD DATA PER NOTED REFERENCE. PURSUANT TO SECTION 66436(a)(3)(Aj(i-vm)OF THE SUBDIVISION MAP ACT,THE FOLLOWING SIGNATURES HAVE BEEN OMITTED: CONDOMINIUM NOTE CITY OF SANTA ANA, HOLDER OF EASEMENTS FOR STREET AND HIGHWAY PURPOSES PER THIS SUBDIVISION IS A CONDOMINIUM PROJECT AS DEFINED IN SECTION 4125 OF THE CIVIL CODE DOCUMENTS RECORDED OCTOBER 18, 1957 IN BOOK 4074,PAGE 548, AND OCTOBER 25,1957 OF THE STATE OF CALIFORNIA, LOT 1 CONTAINING A MAXIMUM NUMBER OF 45 DWELLING UNITS BOOK 4082, PAGE 244, BOTH OF OFFICIAL RECORDS. AND IS FILED PURSUANT TO THE SUBDIVISION MAP ACT. �i, City Council 12-9 8/4/2026 Exhibit 2 SHEET OF 3 SHEETS SEE SHEET 2 FOR TRACT NO. 19323 REFERENCESNCONDOM CONDOMINIUM ALL OF VESTING TENTATIVE TRACT NO. 19328 ESTABLISHMENT NOTES, BASIS OF 1 NUMBERED LOT IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA BEARINGS, DATUM STATEMENT, GROSS AREA: 2.500 ACRES FOR CONDOMINIUM PURPOSES SURVEYOR'S NOTES, SIGNATURE NET AREA: 1.916 ACRES DANE P. MCDOUGALL TyQ DATE OF SURVEY: OMISSIONS. L.S. 9297 CONs11Ln1JG,INC NOVEMBER 2023 EASEMENT DETAIL SCALE: 1" = 30' _ * N89'42'24"W 396.00' 41 -I 342.00' (T- -� 1I 54.00' - 50' NII Ili oll - III De'I 4. i i C 5 ii I 24'�1^ �I E 1 30'a] t/ gdDad LOT 1 °'oo, III BY,- "s 00" Y-,ll I N89'42'24'W 144.55' �, N V C3 N89'4224"W� 1 r I N >Q>^ Ro �32.78 N89'42'24'W 73.77' I- A 'oo W oD 00' 00 ! A=90'00'00" d=90°00'0O° �5V R=15.00' III���III �I\�R=15 00' R=15,00'� L=23.56' 4-27' 1i L=23.56 L=23.56' �r27" 8 z m� N00°17'36E 26 AD' NOO`17'36"E 26.00' n N00°17'36"E 26.00' D i a i -� A=90'00'00" A=90'00'00" o 0 A=90'0000" I j-24'flA--) O w o -- R=10.00' 1 w m o V I` R=10_00 0 N89°42'24"W 107.04'_L=15.71' L=15.71 L=15.71' J Q F------__ - E_--- _-. -��q N89'4224W�[83.77 - F-NOD'17'36"E 24.00' Y' D ---- 4� - j li y'y A=90'00'00" 1 R=10.00'-T, ___ -1 I 8' --- --- w — D c 54' NB9'42'24'W 106.04' o �\ / NS9'42'24'W 83.77' 71 O lO I�Ft' -pa-' 2 N8 LP2'2P'W SSD' 0OU U�4 27' N/ 1 O O w I ml_ I'. E o����S��E.�-�- SEE DETAIL �I�, 00'17'36"E 22.24' ��1"S 00 �N89°42'24"W 24.00' �'A"HEREON I� I� RATES'24"W TOO' �Uo � N45'30'32"E 35 L I—N00'17'36"E 10.90' 155 36' - 121.19' 28.00'; 167.86' C N39'42'24'W 317.05' F � FIFTH STREET =F 50 (DEDICATED HEREON) n' i -- N89'42'24'W 396.00' EASEMENT NOTES A� AN NON-EXCLUSIVE EASEMENT FOR PUBLIC UTILITY AND EMERGENCY VEHICLE ACCESS AND I D FIRE PROTECTION FACILITIES PURPOSES DEDICATED HEREON TO THE CITY OF SANTA ANA. AA �D A NON-EXCLUSIVE EASEMENT FOR VEHICULAR ACCESS RIGHTS IN,OVER,ACROSS, UPON,AND THROUGH SAID TRACT FOR THE PURPOSE OF MAINTAINING,SERVICING, REPAIRING,REPLACING, / AND READING THE PUBLIC WATER METERS DEDICATED HEREON TO THE CITY OF SANTA ANA 5`(' / - �XI q m �i © AN EASEMENT FOR PUBLIC STREET AND PUBLIC UTILITY PURPOSES DEDICATED HEREON TO THE PUBLIC. I V Cj •F./ �D AN IRREVOCABLE OFFER OF DEDIC4TION OF AN EASEMENT FOR PUBLIC STREET AND PUBLIC __1 UTILITY PURPOSES TO THE PUBLIC p`L / 5`1' F -o 0 E� A NON-EXCLUSIVE EASEMENT FOR ACCESS RIGHTS,IN,OVER,ACROSS, UPON,AND THROUGH �q�O // �k/ C m SAID TRACT FOR THE PURPOSE.OF INSPECTING PRIVATE BACKFLOW DEVICES DEDICATED I T' / �/ I F 50 HEREON TO THE CITY OF SANTA ANA. 1500' 1 _ —N89' O - 89'42'24'W 20.00'' m F❑ AN EASEMENT FOR STREET AND HIGHWAY PURPOSES IN FAVOR OF THE CITY OF SANTA ANA, I of SUCCESSOR IN INTEREST TO THE COUNTY OF ORANGE,PER DOCUMENT RECORDED OCTOBER 18, 1957 IN BOOK 4074, PAGE 548,OF OFFICIAL RECORDS. I = © AN EASEMENT FOR STREET AND HIGHWAY PURPOSES IN FAVOR OF THE CITY OF SANTA ANA, SUCCESSOR IN INTEREST TO THE COUNTY OF ORANGE,PER DOCUMENT RECORDED OCTOBER FIFTH iSTREET� 25, 1957 IN BOOK 4082, PAGE 244, OF OFFICIAL RECORDS. I ————————————— L DETAIL "A" J N.T.S. �i, City Council 12-10 8/4/2026 City Attorney's Office 71 www.santa-ana.gov/ca Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Approve Legal Services Agreement AGENDA TITLE Legal Services Agreement with Fujii Law Group LLP (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Fujii Law Group, LLC for the period of August 4, 2026 through August 3, 2029, with an option to extend the term of the agreement for up to one (1) additional year, in the amount of $550,000 for legal services (Agreement No. A-2026-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION On November 24, 2025, the City engaged Fujii Law Group City for a one-year agreement for legal services for general municipal law advisory and litigation matters, including defense of police litigation. The total amount to be expended during the term of the Agreement was $50,000. Fujii Law Group was engaged due to the vast municipal law and litigation related experience of its partner and founder, John Fujii. In his 30 years of legal experience, Mr. Fujii's expertise includes matters in State and Federal courts for civil litigation, civil rights, police, labor and employment, land use, and tort defense. Fujii Law Group was initially engaged in the matter of Hightower v City of Santa Ana. An additional matter was referred to Fujii Law Group and the work performed on this requires the new proposed agreement. City staff recommends approval by the City Council for a new three-year agreement to allow for continued services to the City. The City's joint powers authority, Independent Cities Risk Management Authority (ICRMA), has set rates that it will apply towards fulfillment of the City's self-insured retention for each lawsuit reported to it. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. City Council 13 — 1 8/4/2026 Legal Services Agreement August 4, 2026 Page 2 FISCAL IMPACT Funds, as detailed below, are available in the budgeted amounts for FY 2026-27, and will be budgeted in future fiscal years for City Council consideration as follows: Fiscal Year Accounting Unit- Account Amount Account # Description FY 2026-27 08009051-64050 Liability & Property $250,000 Ins. Fund, Losses Paid FY 2027-28 08009051-64050 Liability & Property $250,000 Ins. Fund, Losses Paid FY 2028-29 08009051-64050 Liability & Property $50,000 Ins. Fund, Losses Paid Total: $550,000 EXHIBIT(S) 1. Legal Services Agreement with Fujii Law Group, LLP Submitted By: Sonia R. Carvalho, City Attorney Approved By: Alvaro Nunez, City Manager City Council 13 — 2 8/4/2026 LEGAL SERVICES AGREEMENT WITH FUJII LAW GROUP LLP This AGREEMENT, made and entered into this 4th day of August, 2026, by and between Fujii Law Group LLP, a limited liability partnership ("Attorneys"), and the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the constitution and laws of the State of California ("City"). RECITALS A. The City of Santa Ana and the City Attorney's Office desire to employ Attorneys to assist the in-house attorneys for the City("City Attorney") in the provision of legal services to the City, for general municipal law advisory and litigation matters. B. Attorneys represent that they are licensed to practice law in the State of California, have special experience and knowledge providing general municipal law advisory and litigation services and desire to undertake said service. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. RETENTION OF ATTORNEYS On an as-needed basis, and at the sole discretion of the City, City hereby agrees to and does retain Attorneys, for the compensation hereinafter specified, to assist the City Attorney with general municipal advisory and litigation matters, and to defend the City,its employees and its officials. Attorneys accept said retention and agree to perform,in a timely and efficient manner, all such services as may be requested by the City Attorney. Attorneys shall confirm their acceptance of work requested by City in writing by e-mail or letter. 2. COMPENSATION FOR SERVICES RENDERED a. City agrees to compensate Attorneys, and Attorneys agree to accept from City, rates consistent with rates pursuant to the Independent Cities Risk Management Association(ICRMA) for payment in full for all services at the rate of $275.00 an hour for partners, $265.00 an hour for attorneys, and$125.00 an hour for paralegals. Time will be billed in 1/10th of an hour increments. b. The total sum to be expended under this Agreement, shall not exceed$550,000. C. City agrees to reimburse Attorneys for out-of-pocket expenses, including but not limited to, mileage, copying costs, service of process, and mail services authorized by the Executive Director of Human Resources in connection with the performance of duties under this Agreement. In-house printing, copying, and reproduction charges will be reimbursed at the rate of 20 cents per page. Automobile travel will be reimbursed at the standard mileage rate in effect at the time of billing by the Internal Revenue Service. Any costs in excess of $5,000 require the approval of the City Attorney or designee prior to incurring the expense. All expenses must have supporting documentation submitted with the invoice. City Council 13 — 3 8/4/2026 3. METHOD OF PAYMENT Attorneys shall submit a monthly statement specifying the services performed, dates and number of hours,and an itemization of expenses related thereto with supporting documentation(i.e.receipts, invoices, copy of check, etc.). City acknowledges that the fees incurred for work performed by Attorneys on its behalf are due and owing within 30 days of submitting the monthly statement to the City. City will not pay interest on unpaid monthly statements. City and Attorneys agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. City acknowledges that Attorneys have executed the City's standard ACH Vendor Payment Authorization and provided required documentation, and, upon verification of the data provided, the City will be and is authorized to deposit payments directly into Attorneys' account(s)with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 4. CONTROL OF LEGAL MATTERS Attorneys agree that each and every matter or proceeding in which they undertake to assist the City Attorney, as aforesaid, shall be and remain under, and subject to the control and direction of said City Attorney at all stages, and that they shall at all times keep the City Attorney informed of all matters pertaining thereto. City will keep Attorneys informed of all significant developments in matters relating to any representation undertaken by Attorneys. Attorneys further agree, if and when their retention hereunder is terminated by City, as hereinafter specified, they shall return to City Attorney any and all files then in their possession concerning each and every matter or proceeding in which they represented the City pursuant to this Agreement. 5. TERM The term of this Agreement shall commence on the date first written above and terminate three years from the effective date, above, unless terminated earlier pursuant to Section 15 below. The term of this Agreement may be extended for up to one (1) year upon a writing executed by both parties, including the City Manager and the City Attorney. 6. INDEPENDENT CONTRACTORS It is mutually agreed by and between the parties that, in the performance of their covenants hereunder, Attorneys are and shall be independent contractors, and not officers or employees of City. 7. INSURANCE Prior to undertaking performance of work under this Agreement,Attorneys shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Attorneys. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence"basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than City Council 13 — 4 8/4/2026 $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Attorney(s) does not maintain commercial automobile liability insurance,the City will accept evidence of Hired and Non-Owned Auto Liability coverage included on the General Liability policy by endorsement with limits no less than $1,000,000 combined single limit per occurrence. This coverage addresses the City's vicarious liability exposure when Attorney(s) operate personal, hired, or rented automobiles while conducting business on behalf of the City. Coverage may be provided through a combination of primary General Liability and umbrella/excess liability policies. Attorney(s) shall provide evidence that this endorsement is in effect on the General Liability policy. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Attorneys has no employees and signs request to waive such insurance. 4. Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and$3,000,000 aggregate. If Attorneys maintain broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Attorneys. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Attorneys' CGL, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Instructor including materials,parts, equipment, and personnel furnished in connection with such work or operations. 2. Attorneys' Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Attorneys under this Agreement. 3. For any claims related to this contract, Attorneys' insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. City Council 13 — 5 8/4/2026 4. A severability of interest provision must apply for all the additional insureds, ensuring that Attorneys' insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty(30)days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non- renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Risk Management Office, 20 Civic Center Plaza, M-24, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Attorneys to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than AXII, unless otherwise acceptable to City. Verification of Coverage Attorneys shall furnish City with original Certificates of Insurance including all required amendatory endorsements(or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Attorneys' obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Attorneys agree to and shall indemnify and hold harmless the City, its officers, agents, employees, and representatives from liability for personal injury, damages, restitution, judicial or equitable relief to the extent caused by Attorneys' negligent or wrongful performance or conduct related to this Agreement. 9. CONFIDENTIALITY All information and documents shared with Attorneys as well as all work performed by Attorneys in connection with this Agreement should be treated as strictly confidential. Confidential information disclosed to either parry by any subsidiary and/or agent of City Council 13 — 6 8/4/2026 the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Attorneys, disclosed in a publicly available source; (c) is in rightful possession of the Attorneys without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Attorneys without reference to information disclosed by the City. 10. CONFLICT OF INTEREST CLAUSE Attorneys covenant that it presently has no interests and shall not have interests, direct or indirect, that would conflict in any manner with performance of services specified under this Agreement. 11. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, California 92702-1988 Courtesy Copy: City Attorney's Office City of Santa Ana 20 Civic Center Plaza(M-29) P.O. Box 1988 Santa Ana, California 92702 To Attorneys: John Fujii, Esq. Fuj ii Law Group LLP 19200 Von Karman Ave., Ste. 360 Irvine CA 92612 A party may change its address by giving notice in writing to the other party. Thereafter, any notice, tender, demand, delivery, or other communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 12. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Attorneys, and supersedes any and all other agreements, oral or written,between the parties. In the event of a conflict between the terms of this Agreement City Council 13 — 7 8/4/2026 and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Attorneys. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Attorneys or the City. Each party to this Agreement acknowledges that no representations, inducements,promises or agreements,orally or otherwise,have been made by any party, or anyone acting on behalf of any parties, which are not embodied herein. 13. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Attorneys, Attorneys may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject of this Agreement performed by City personnel or by other Attorneys retained by City. 14. TERMINATION This Agreement may be terminated by City at any time. In such event, Attorneys shall be entitled to receive and the City shall pay Attorneys compensation for all services performed by Attorneys prior to receipt of such notice of termination. As a condition of such payment, Attorneys shall deliver to the City all files and records generated under this Agreement as of such date. Attorneys may terminate this agreement, subject to their obligation to provide written reasonable notice of at least thirty(30) days to arrange alternative representation. In such case, City agrees to secure new counsel as quickly as possible and to cooperate fully in the substitution of the new counsel as counsel of record in in the Actions. 15. NON-DISCRIMINATION Attorneys shall not discriminate because of race, color, creed, religion, sex,marital status, sexual orientation,gender identity,gender expression,gender,medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement.Attorneys affirm that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 16. JURISDICTION—VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of,in connection with or by reason of this Agreement. 17. MISCELLANEOUS PROVISIONS Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement,and shall indemnify City fully,including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not,in fact,held by the signatory or is withdrawn. City Council 13 — 8 8/4/2026 18. COUNTERPARTS; SIGNATURES This Agreement may be executed in counterparts, secured via facsimile transmission or otherwise, each of which shall be deemed to be an original. Photocopies of any executed counterpart shall have the same force and effect as an original. City further acknowledges that it has read and received a copy the full text Section 6148 of the California Business and Professions Code prior to signing this Agreement. 19. NO GUARANTEES City understands and acknowledges that there are certain risks and uncertainties in the pursuit of any matter for which Attorneys have been retained, that law is not an exact science, that Attorneys have made no representations or guarantees of success regarding the conclusion of any particular matter. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO FUJII LAW GROUP, LLP City Attorney By: Tamara Bogosian 9oh"nFujiii., Esq./ Senior Assistant City Attorney Partner City Council 13 — 9 8/4/2026 City Manager's Office 71 www.santa-ana.gov/cm Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Communications and Media-Related Services AGENDA TITLE Agreement with Tripepi Smith and Associates, Inc. for Communication and Media- Related Services (Specification No. 25-147) (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Tripepi Smith and Associates, Inc. to provide communication and media-related services for a three-year term in an amount not to exceed $150,000 annually from August 4, 2026 through August 3, 2029 with the option for two (2) one-year extensions for a total not-to-exceed amount of$750,000 (Agreement No. A-2026-XXX). GOVERNMENT CODE &84308 APPLIES: Yes DISCUSSION The City of Santa Ana issued Request for Proposals (RFP) No. 25-147 to solicit qualified firms to provide communication and media-related services. These services include strategic communications, digital and social media management, media relations, creative content development, event production support, website services, output and distribution services, and staff training to support the City's ongoing public information and community engagement efforts. The purpose of these services is to support the City's public information, community engagement, branding, and outreach efforts through strategic communication and professional content development. Effective communication helps keep residents informed, engaged, and connected to the programs, services, and initiatives that impact their community. By providing timely, accurate, and accessible information across a variety of platforms, these services promote transparency, encourage community participation, and enhance the City's ability to reach and engage diverse audiences. Request for Proposals (RFP) No. 25-147 was issued on December 18, 2025, on the City's online bid management and publication system. A summary of vendor participation and results is as follows: City Council 14 — 1 8/4/2026 Public Artworks by Emigdio Vasquez, Sergio O'Cadiz Moctezuma, and Additional Artists August 4, 2026 Page 2 265 Vendors notified 18 Santa Ana vendors notified 57 Vendors downloaded the RFP packet 14 Responsive proposals received 2 Responsive proposals received from Santa Ana vendors Proposals were opened on February 10, 2026, and evaluated. Fourteen proposals were received by the RFP deadline and were determined to be responsive to the specifications and met the City's requirements. An evaluation committee reviewed and scored all 14 proposals using the evaluation criteria established in the RFP. The four highest-ranked firms are summarized below: Firm Rank Score Tripepi Smith and Associates 1 94.67 JPW Communications 2 94.33 Rocket Launch 3 89.00 Communications LAB 4 88.33 Staff recommends awarding an agreement to the highest-ranked firm, Tripepi Smith and Associates. Based on the evaluation process, the firm demonstrated the strongest overall qualifications, technical expertise, staffing resources, and strategic capabilities to effectively support the City's communications and public engagement objectives. The agreement includes a standard termination provision that allows the City to terminate the agreement upon thirty (30) days' written notice. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding is available in the current FY 2026-27 budget, and funding for subsequent fiscal years will be included in proposed budgets for City Council consideration. Funding allocations for the renewal option years will follow the same account allocation shown below. The table below shows the breakdown for the three-year term and the renewal options: Fiscal Department Accounting Fund Accounting Amount Year Unit— Description Unit,Account Account# Description FY 26-27 City 01103012- General Fund Professional $150,000 Manager's 62300 Contract Office Services FY 27-28 City 01103012- General Fund Professional $150,000 Manager's 62300 1 Contract City Council 14 - 2 8/4/2026 Public Artworks by Emigdio Vasquez, Sergio O'Cadiz Moctezuma, and Additional Artists August 4, 2026 Page 3 Office Services FY 28-29 City 01103012- General Fund Professional $150,000 Manager's 62300 Contract Office Services FY 29-30 City 01103012- General Fund Professional $150,000 Manager's 62300 Contract Office Services FY 30-31 City 01103012- General Fund Professional $150,000 Manager's 62300 Contract Office Services TOTAL $750,000 EXHIBIT(S) 1. Agreement with Tripepi Smith and Associates Submitted By: Paul Eakins, Public Affairs Information Officer Approved By: Alvaro Nunez, City Manager City Council 14 — 3 8/4/2026 AGREEMENT WITH TRIPEPI SMITH &ASSOCIATES INC TO PROVIDE COMMUNICATIONS AND MEDIA RELATED SERVICES THIS AGREEMENT is made and entered into on this 4th day of August, 2026 by and between Tripepi Smith & Associates, Inc., a California Corporation ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. On December 18, 2025, the City issued Request for Proposal No. 25-147, by which it sought Consultants to provide comprehensive communications,media,and creative services. B. Consultant submitted a responsive proposal selected by the City.Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 25-147 and attached as Exhibit A. Consultant's proposal shall be incorporated by reference as though fully attached here to this Agreement. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A and Consultant's proposed work plan listed as Exhibit B, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit C. The total amount to be expended during the term of this Agreement, including any extension periods exercised by the Parties,shall not exceed$750,000. Annual expenditures,as defined in Section 3 below, shall not exceed $150,000. b. Payment by City shall be made within forty-five(45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House(ACH)transfers. Consultant agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to City Council 14 — 4 8/4/2026 deposit payments directly into Consultant's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on August 4, 2026 for a three (3)-year term with the option for the City to grant up to a two (2) one (1) year extension(s), exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Insurance requirements are attached hereto as Exhibit D. City Council 14 — 5 8/4/2026 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel,and representatives from liability: (1)for personal injury,damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section I of this Agreement; and(2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered,or alleged to have been suffered,by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8,the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark,or copyright infringement,including costs,contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three(3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such City Council 14 — 6 8/4/2026 information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources;(b)is,through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any Ca1PERS retiree as authorized by City Council resolution d. The Consultant must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Consultant warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Consultant hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Consultant covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in City Council 14 — 7 8/4/2026 subsections (b) and(c) above. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race,color,creed,religion, sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof,shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event,Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. City Council 14 — 8 8/4/2026 b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy.No waiver of any breach, failure or right,or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County,California,shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery,or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 City Council 14 — 9 8/4/2026 With courtesy copies to: City Manager's Office City of Santa Ana 20 Civic Center Plaza (M-31) P.O. Box 1988 Santa Ana, California 92702 To Consultant: Tripepi Smith & Associates, Inc. Attn: Ryder Todd Smith 22702 Crown Valley Pkwy.,Ste. D4-139 Ladera Ranch,CA 92694 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature page to follow] City Council 14 — 10 8/4/2026 SIGNATURE PAGE TO AGREEMENT WITH TRIPEPI SMITH & ASSOCIATES INC TO PROVIDE COMMUNICATIONS AND MEDIA RELATED SERVICES IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney By: athan T. Martinez Ryder odd Smith Assistant City Attorney Presi ent City Council 14 — 11 8/4/2026 EXHIBIT A SCOPE OF SERVICES City Council 14 — 12 8/4/2026 CITY OF SANTA ANA EXHIBIT A SCOPE OF SERVICES Consultant shall perform services as set forth below. The City seeks a qualified firm to provide comprehensive communications, media, and creative services.The selected contractor will support strategic messaging, branding, public engagement, and content development across multiple platforms to ensure consistent, effective, and high-quality communications.The City is seeking a firm that can provide all or at least 4 (four) of the below services. The City may award to multiple firms in order to obtain all the services listed below. Please indicate in your proposal which of these services you are able to provide. Include what the typical timeline would be to provide the below services or to produce specific content, such as social media posts, press releases,videos, photos and other deliverables. 1. OPTION A: Strategic Communications, Marketing& Planning a. Develop and implement communications, marketing, and outreach strategies. b. Conduct research, surveys, and audience analyses to inform communication plans. c. Provide strategic guidance on messaging, positioning, and brand alignment. d. Facilitate message-alignment sessions with City departments and leadership to maintain internal consistency in tone and style. 2. OPTION B: Digital &Social Media Services a. Manage the City's social media channels, including content planning, posting, monitoring, and response strategies. b. Develop and optimize web and social media strategies, including analytics, SEO/SEM, and performance metrics. c. Provide website support and maintenance as needed. d. Create and distribute email campaigns and newsletters. e. Deliver a Monthly Metrics and Analytics Report summarizing performance across digital platforms. 3. OPTION C: Media &Public Relations a. Manage media, stakeholder, public, and government relations efforts. b. Draft and distribute press releases, media alerts, news articles, and related materials. c. Provide on-call support for press release development and crisis communications as needed. d. Coordinate interviews, press briefings, and media opportunities. e. Deliver media training workshops for City staff and Councilmembers. 4. OPTION D: Creative Services &Content Development a. Graphic design for digital, print, and out-of-home applications. b. Brand and logo development, refinement, and implementation. c. Writing, editorial services,thought leadership content, and content marketing. d. Illustration, infographics, and visual storytelling assets. e. Photography services for events, portraits, and campaigns. f. Videography, broadcasting, podcasting, and drone services. g. Animation and motion graphics production. h. Production of digital, print, radio, and out-of-home advertising. 5. OPTION E: Event Production &Technical Support City of Santa Ana RFP No.25-147 Page 11 of 31 City Council 14 — 13 8/4/2026 .` rlt CITY OF SANTA ANA a. Provide production services for City events, public meetings, virtual gatherings, and presentations. b. Deliver technical support for audio, video, livestreaming, and hybrid events. c. Support City staff with training and preparation for public appearances and presentations. 6. OPTION F: Web Design & Implementation a. Design, update, and implement website features and layouts. b. Ensure accessible, user-friendly design aligned with City branding. c. Provide ongoing website optimization. d. Assist with website updates and compliance with the Americans with Disabilities Act Title II Web and Mobile Application Accessibility Rule. 7. OPTION G: Output& Distribution Services a. Manage digital distribution of communications and marketing materials. b. Coordinate print production, print management, and mail-handling services. c. Provide campaign asset delivery across multiple platforms. 8. OPTION H: Staff Training&Capacity Building a. Deliver training for City staff on media relations, social media, photography, branding, and related competencies. b. Provide training and support for virtual platforms, presentation skills, and event facilitation. Citv of Santa Ana PIP No 25-147 Paoe 12 of 31 City Council 14 — 14 8/4/2026 EXHIBIT B CONSULTANT'S PROPOSED WORK PLAN City Council 14 — 15 8/4/2026 Single Source Communications D. PROPOSED WORK PLAN Santa Ana's Needs The City of Santa Ana is seeking a partner in reaching and engaging its community through ongoing and as-needed communication and media-related services. As the County Seat of Orange County, the City is known for its vibrancy, arts and diversity, along with a strong mission to deliver efficient public services within an informed community that harvests a diverse economy with a strong emphasis on youth opportunity and resident quality of life. We will accomplish these goals through an array of communication support services, which support consistent strategic messaging, branding, public engagement and content development. Tripepi Smith's Approach Tripepi Smith is proposing comprehensive communications support aligned with each of the City's requested service options A through H. We will deliver the services using clear, consistent workflow tailored to the City's needs through ongoing and as-needed communications and media-related services. Our general workflow is highlighted below under Project Management, and option-specific services are outlined within each option. Quality assurance is ensured across Tripepi Smith through a rigorous procedure of internal review before work product ever makes it to clients for review. Principals, Directors and Senior Business Analysts are all in the upper echelon of the workflow, responsible for final quality assurance of work produced by their peers. Tripepi Smith sets clear deadlines with clients to ensure expectations are met. Every team member holds each other accountable so that deliverables are produced in the most efficient manner possible. Project Management Tripepi Smith begins all engagements with a kickoff meeting with the client to introduce personnel to one another. define Key Performance Indicators (metrics, goals and timelines), review project management processes and ensure each stakeholder has a full understanding of their responsibilities. Tripepi Smith primarily uses the following tools to manage projects: • Google Workspace for email, creating real-time collaborative documents and instant messaging • Zoom or Google Meet for conference calls • Sprout Social for social media management: posting and monitoring comments/messages • Meltwater for media intelligence and media relations • Kantata for project/task management, internal project status updates and time entry These tools enable project managers to quickly determine a project's budget status, review the schedule of tasks, send rapid notifications to the whole team if issues arise and, generally, sustain momentum on our efforts. Tripepi 20 8/4/ 0026 Single Source Communications Communication Methods Regular check-in calls with the City are a primary communication method for Tripepi Smith, as they provide a forum to coordinate our efforts with staff and sustain momentum on projects. Dependent upon project need, Tripepi Smith will schedule a recurring, weekly, bi-weekly or monthly call(s) that will include designated lead(s) for our engagement. These calls will generally focus on trends, new issues or concerns that need to be communicated to us, identification of major themes or ideas to address in the coming weeks, a general review of city staff, tools in place and platforms that we need access to in order to effectively jump into and call to action. We produce work, such as social media posts and responses, in a shared workspace where you can see progress in real time and provide instant feedback. These processes and tools allow for enhanced collaboration and expedite the production process Option A: Strategic Communications, Marketing & Planning Effective communication and informed participation are key to the successful delivery of City services. Santa Ana's aim is to improve communication processes, toolsets and tactics so that it is communicating early and often in order to build trust, dialogue, engagement, understanding. relationships and support within the community. From policy education to capital improvement projects, Tripepi Smith offers comprehensive strategic communications support to achieve your agency's outreach and engagement goals for any initiative. Through a dedicated strategy tailored to your target audience, our team can help you leverage a robust communications toolset to garner interest and participation. Our strategic communications services include: • Creating and executing strategic • Developing marketing plans communications plans 0 Executing phone and email outreach • Developing talking points • Engaging stakeholders in focus groups • Developing and distributing internal and • Placing digital and print advertisements external surveys 0 Writing and distributing public service • Developing and managing a dedicated announcements website Strategic Planning Meetings/Sessions Tripepi Smith will facilitate triannual strategic planning sessions with key City stakeholders. including the Executive Team and department leadership as appropriate. These meetings bring together leaders throughout the organization to: 1. Reflect on communications wins and lessons learned picked up in the previous four months 2. Create a plan for outreach in the coming months. We typically collaborate on a Content Calendar in a Google Sheet for easy reference on what external communications need to happen in the coming six to 12 months Talking about communications in local government for almost two hours usually gets everyone's brains churning about how they can get the word out on that next big program or new event. The nature of our work gives us the ability to probe deeper into city events and programs while still thinking broadly about how to get the word out on them. As we discuss audience perceptions and interests, go over best practices and the reasoning/data to back them up, the conversation about communications becomes I` 21 14 — 17 8/4/2026 Single Source Communications more than just a strategy meeting. Staff builds perspective on their role as communicators on behalf of their department and the agency. As a result, they become more invested in outreach Strategic Communications Plans As we've seen and know, the City of Santa Ana is committed to continuously improving its communication processes. An objective, third-party review, can identify strengths, weaknesses and opportunities for growth. Our data-driven analysis of your digital platforms and stakeholder interviews offers actionable insights to inform strategic decision-making. Our tailored recommendations will empower you to enhance your messaging, engage with the public more effectively and ultimately boost your overall communication effectiveness. For Santa Ana, effective communication and public engagement means: • Improving public access to timely, helpful and accurate information about the City and its services; • Providing multiple easy, meaningful and successful ways to engage with the City; and • Promoting transparency in the City's decision-making process and outcomes of key citywide issues that affect the daily lives of our community. A Communications Plan serves as a roadmap for achieving these outcomes. The Plan serves two main purposes: 1. It is an internal resource for City staff as they carry out day-to-day communications and public engagement activities. 2. It demonstrates the City's commitment to effective communications and meaningful engagement with its community. Drawing on our experience working with the City, Tripepi Smith will tailor the communications planning process to Santa Ana's established practices, priorities, and internal culture. Rather than starting from scratch, our process builds on institutional knowledge, existing tools and lessons learned. Tripepi Smith will begin this engagement with a whiteboard session with the project team. It is up to the client whether that meeting be in-person or virtual, which will impact the budget. During the whiteboard session, we will have a robust discussion around priorities to accomplish and the timeline for implementing each objective. Following the whiteboard session, Tripepi Smith will develop a comprehensive plan that provides both guidance for internal workflows and processes, as well as detailed action steps to achieve each objective. Following feedback from the client, we will then deliver a final draft of the Plan. This entire process usually takes anywhere from 3-6 weeks to complete, though the timeline may vary based on additional community engagement requests, stakeholders' responsiveness and availability. •_ 22 8/4/2026 Single Source Communications The Strategic Communications Plan will include: • Communications goals, objectives, 0 Implementation timeline strategies and tactics • Measuring success • Internal workflow • Education and outreach packages • Target audiences and messaging framework Option B: Digital and Social Media Services Over the past year, Tripepi Smith has developed social media content and carried out digital placements for Santa Ana which align with the City's voice, brand standards and community expectations. We have also been the City's partner for timely website updates. comprehensive media monitoring and newsletter creation. Because Social Media Management and Content Development • Content Creation: Our content creation process includes planning, fact-checking, graphic coordination, editing, and scheduling across platforms including Facebook. Instagram, X, Linkedln, and Nextdoor. • Monitoring: Tripepi Smith will monitor Santa Ana's social media site inboxes seven days a week for customer service opportunities, mainly responding to questions. • Additional: Our work also includes optimizing social media accounts to enhance performance and/or take advantage of useful features. "Boosted Posts" and other targeted advertisements are also helpful in disseminating information to community members. Tripepi Smith is fully capable of running and tracking these paid campaigns (fees to be agreed upon and paid by Santa Ana). Media Intelligence Over the past year, Tripepi Smith has developed a strong understanding of Santa Ana's media environment, regional outlets and the issues that tend to generate public interest. Our media intelligence services are designed to help the City stay informed, anticipate emerging topics and respond strategically. Our media intelligence services blend our in-house expertise with the advanced software of Meltwater, an enterprise-class, comprehensive media monitoring solution that streamlines media monitoring. reporting, analytics and more for a number of benefits: • Powerful Monitoring: Track everything being said about your agency in the news and online forums. • Stay Ahead of Crises: Identify and address potential issues before they snowball, protecting your reputation and minimizing disruption. • Tailored to You: Ditch generic reports and metrics, instead receive insights tailored to your goals. • Smarter Decisions: Make informed choices based on data, not guesswork. • Top-Tier Tool, Affordable Price: Harness the same Al solution used by big businesses, without the big budget. 23 Tripepi . - AIM 8/4/2026 Single Source Communications We understand that no two communities are the same. That's why we take a collaborative approach to tailor a solution that perfectly meets your needs. We'll work closely with you to identify relevant keywords for tracking media coverage specific to your agency. You'll then begin to receive regular reports on media mentions, sentiment analysis, location data and top sources. Additionally, we can leverage the tool to curate media lists to support your public relations goals. Please note that each variable is highly customizable, which can impact the scope of work and therefore the cost of this service. Based on our understanding of the City's current needs, we recommend a base package including up to five queries, a monthly dashboard, and a newsletter at a City-selected frequency, with flexibility to adjust as priorities evolve. Website and Newsletter Content Development, Design, Success Tracking Website Support Residents, businesses, vendors, investors and partners rely on public agency websites for key information and resources. Tripepi Smith has firsthand experience supporting Santa Ana's website content needs and understands the internal capacity challenges that can arise. Old information can linger too long. New information does not land on the website in a timely fashion. Sometimes new features are rolled out from the website company, but your staff is not trained to implement the new features. Finally, keeping staff up to speed on how to use the website content management system takes a lot of time and for most of them, it is a low priority in their job. Our team of content management specialists knows how to use the tools and technologies of common local government website platforms used today. Now you have a single partner to help you manage the website and support in-house staff in making sure your website is an up-to-date and effective tool for communicating with your stakeholders. Email Newsletters A regular email newsletter is a direct portal into the world of your community members. E-newsletters also offer analytics that allow agencies to measure how cost-effective their campaigns were, either through native digital engagement or interaction with OR codes or URLs. Using Constant Contact, we help optimize newsletter design, content strategy, and distribution while providing actionable analytics. E-Newsletter Configuration, Set-Up & Strategy Tripepi Smith offers e-newsletter establishment and revamping services. Our work includes: • Managing and refining email distribution lists • Designing or updating templates aligned with City branding • Developing content regularly • Establishing workflows that support consistent, timely delivery Newsletter Metric Reports We provide regular reports on open rates, click-throughs, and engagement trends, along with recommendations for continuous improvement. •-• • 24 14 - 20 8/4/2026 Single Source Communications Monthly Metric & Analytic Report Tripepi Smith currently provides ongoing measurement and reporting support for the City of Santa Ana and understands the importance of clear, actionable insights—rather than data for data's sake. Our monthly metrics and analytics reports are designed to help our team and City staff quickly understand what is working, where adjustments may be needed and how communications efforts are supporting broader City goals. Each month, we provide a concise summary of key performance indicators (KPls) across the City's controlled communication channels, including social media reach, posting frequency, engagement, audience growth, media mentions and more. Option C: Media and Public Relations Press Release & News Article Creation Tripepi Smith has already partnered with Santa Ana staff to develop and distribute multiple press materials this last year that are accurate, clear, and aligned with City priorities. Building on this experience, we will continue to craft press releases and news articles —typically up to 500 words— that elevate the City's story while maintaining the professionalism and tone expected by Santa Ana's leadership and residents. Our process emphasizes collaboration and efficiency and includes: • Message development informed by City context and Council direction • Coordination with subject matter experts to ensure accuracy • Drafting, editing, and approval management • Distribution to media outlets and City-owned platforms On-Call Strategic Communications Advice, Media/Government Relations & Crisis Communications Having worked closely with City staff. Tripepi Smith understands the importance of timely, thoughtful guidance when sensitive or time-critical issues arise. There may be cases where Santa Ana needs advice on stakeholder outreach, communication efforts and public engagement initiatives. While the proposed project team can advise on such matters during regular check-in calls, there may be instances when a separate, longer discussion is needed. Additionally, there may be instances when a serious, emergency issue arises, warranting collaboration among the proposed project team throughout the crisis management period and over our engagement. This includes responding to emergencies through coordinated communications efforts with key external stakeholders. Tripepi Smith will remain available 24/7 to support you through such instances, typically kicking discussions off in a virtual meeting. collaborating in a living workspace and emailing, texting or calling with updates as progress happens. Proactively working on crisis communications, we can create emergency messaging templates for your staff to utilize during crisis scenarios, so the City has a quick response time in communicating with the public. 25 Tripepi • 4 — 21 8/4/2026 Single Source Communications Media Training Tripepi Smith offers staff training in a range of communications areas, including social media, photography. general cablecast, PDF compression, virtual platforms, brand implementation and media training. These trainings are generally held virtually, but can also be conducted in-person, either way, the goal is to further autonomize your team and give them the necessary communication training specific to the experiences and environments likely encountered by Santa Ana. Your staff would coordinate outreach to appropriate staff about the session date(s). Our team handles everything else including project management, curriculum preparation, scenario development. custom training resource preparation, training facilitation and interview editing and distribution (if conducted). Option D: Creative Services and Content Development Branding and Graphic Design Services In today's age of information saturation, it's more important than ever for local governments to cut through the noise by designing materials that are attractive, interesting and reflective of the message. Our diverse design team, from seasoned creative directors to detail-oriented technicians, illustrators, color experts and data visualization specialists, ensures we can tackle projects of every scale. Moreover. we've honed an expertise in inspiring action among residents through daily collaboration with a wide range of public agencies. This translates to impactful visuals that grab attention. effectively communicate your message in a clear and engaging way and also inform the public. As public agency engagement specialists, accessibility is a cornerstone of every project that we undertake. Our graphic design work spans: • New logos, logo modernization, sub- • PPT, presentations, meeting materials logos, branding (guidelines &templates), . Stationery, business cards, templates campaigns • Social media, web banners, email • Brochures, guides, newsletters. reports 0 Infographics, financials, instructions • Animated visuals for social media, video • Posters, banners, signage and web . Conference materials, booths, swag • PDF, accessibility, ADA compliance During our time supporting the City, Tripepi Smith has developed a strong understanding of Santa Ana's visual standards, audience expectations and accessibility requirements. Our design services will build on this foundation to produce materials that are visually compelling, on-brand and easy to understand. Content Creation: Writing, Editorial Service, Thought Leadership Our years of experience producing well-crafted language for clients have honed our thought leadership in streamlining the writing process. Tripepi Smith staff will be available to proofread and copy edit staff content, whether press releases, website news articles or external-facing emails as needed. Copy editing will review spelling and grammar, as well as ensure consistency with Santa Ana's Style Guide parameters. ' 26 14 — 22 8/4/2026 Single Source Communications Photography, Videography and Animation Photography With experience spanning a variety of multimedia projects, including videography, photography, drone, event coverage, event production or a combination thereof, Tripepi Smith's talented in-house photographers understand the impact of photography of the City's iconic sites. The adage, "a picture is worth a thousand words," rings true, especially for local governments whose communications are most impactful when representing the communities in which they serve. Our team contains experts in multiple format outputs, which ensures that your photos will be compatible across your distribution platforms. We provide photography services for: • Portraiture (Studio and environmental) • Fine Arts Shows/Gatherings • Architecture • Graduation Events • Behind-the-Scenes • Groundbreaking Ceremonies • Events (Ribbon cuttings, tree lightings, • Promotional summer activities, concerts and more) . Keynote/Presentation Speakers • Conferences & Networking Events • Stock Imagery (Including drone) Videography Tripepi Smith prides itself on providing a variety of high-quality video production services to many satisfied clients. Animators, videographers, editors, drone operators and AN technicians form our robust. in-house video team, who share over a decade's worth of experience producing video products for both public and private agencies. Our approach is grounded in reliability, technical excellence and a clear understanding of the agency's standards, facilities and public-facing responsibilities. Our team can work closely with your staff to support a wide range of communication needs. From public meetings, State of the City, PSAs, community event recaps (Arbor Day, Earth Day, etc.), podcast production, short "Reel" videos and more. We produce polished video content which informs, engages and builds trust with residents. Drone Enhancements Tripepi Smith provides complete drone services for public agencies that mitigate risk, shift liabilities and provide on-demand services for your drone needs. Our FAA-certified drone operators capture compelling video and photos that showcase sites, event magnitude and unique perspectives that can support key messages and be used on an array of communication tools. Animated Video Tripepi Smith has talented in-house animators who bring your ideas to life through short-form video storytelling. Whether you need to inform stakeholders about a complex concept or promote an evergreen program that can be used for years to come, Tripepi Smith can be your partner in animated video creation. Our team is equipped to handle all aspects of the process, from providing creative direction to executing overall project management and everything in between. •-• • 27 14 - 23 8/4/2026 Single Source Communications Advertising: Digital, Print, Radio, Out-of-Home Digital Advertising Digital advertising significantly scales the distribution variable of our axiom: Content x Distribution = Impact. Once we've honed in on your message, we leverage a mix of digital ad placements to drive community awareness of and interest in our subject matter. Throughout a campaign, we typically track ad performance metrics to optimize placements. Our outreach plans prioritize the "organic reach" that comes with distribution via existing agency platforms, such as newsletters, websites and social media channels. Generally, organic reach refers to the number of people who see a post without the use of paid promotion or advertising. Only then do we layer on "paid reach" tactics, such as digital advertising, to target audiences. In most cases, we leverage geo-targeting (digital advertising based on geographic location) across YouTube, Meta (Facebook/Instagram), X (Twitter), Nextdoor and Google. The placements themselves typically consist of a combination of marketing copy, animated videos, social media posts and/or curated collateral. All placements link back to a cornerstone webpage or website where people can find more information and resources. Print Advertising Ads in local newspaper publications, such as the Orange County Registrar, offer another means of reaching residents offline, as well as those who might not use the internet to digest news, such as seniors. After researching available ad spots, our team advises on an ad strategy, inclusive of identifying a budget for placements. Upon client approval, our team moves into ad production, creating ad concepts for client stakeholders to consider. Only after client approval will our team move into the rest of the creative process, crafting copy and a design that captures readers' attention. Final ad products always refer audiences to a campaign's standalone website/webpage for additional details. Radio Advertising Tripepi Smith's advertising experience includes managing ad placements for radio stations. Pandora and Spotify. We've found that radio is an effective tool for publicizing opportunities to engage with local government initiatives. Tripepi Smith manages the entire ad coordination process. Our writers develop a radio script that, once approved by client stakeholders, we help produce as a voiceover recording. We also combine insights from our clients, as well as our media intelligence software, Meltwater (see Media Intelligence Services), to determine the most appropriate radio station(s) on which to place our radio ad(s), as well as advise on budget based on market conditions, outreach goals and overall budget. Out-of-Home Advertising Billboards and other out-of-home (outdoor) advertisements, such as vehicle wraps and bus shelter ads, enhance the widespread presence of a message or initiative by bringing digital messaging to the tangible world. To bring these ads to life, we collaborate with outdoor advertising companies to identify viable billboard location options. We turn this into a list of recommendations for placements and budget that we present for your consideration. Tripepi . - 28 14 — 24 8/4/2026 Single Source Communications With your blessing on a billboard advertising plan, we move into a phase of creation, coordinating ad concepts, developing copy and designing imagery to intrigue future onlookers and drive our message. Once we finalize the design, we coordinate logistics with outdoor advertising companies. All billboard placements link back to a cornerstone webpage or website where people can find more information and resources. Option E- Event Production and Technical Support AN Support and Live Streaming Tripepi Smith's videographers are well-equipped to provide day of event AN support, which may include, but is not limited to, live presentations, PowerPoint slides, video and sound in synchrony with the event. Our team is also equipped with the knowledge to deliver video content through live means. This includes broadcasting to local PEG channels as well as web-based services such as Granicus, YouTube Live and Cablecast. Live streaming includes pre-production and production phases, which consist of determining the distribution of the video stream, establishing connectivity with the venue, set-up and breakdown of equipment and digital copies of the recording for redistribution if necessary. Option F: Web Design and Implementation With decades of combined experience managing websites for public agencies, Tripepi Smith provides comprehensive website services ranging from content strategy, creation and maintenance to full-scale website redesigns, optimization and technical support. Whether refreshing an existing site, or building a new one, our approach prioritizes user experience, staff usability, search engine optimization (SEO), and accessibility best practices, including support for Americans with Disabilities Act (ADA) standards. Our goal is to deliver modern, intuitive websites that serve both public-facing users and internal staff effectively. All websites are built, hosted and maintained on Word Press, an open-source content management system that allows for flexibility, scalability and ease of use. As a dedicated hosting provider, we secure and support our client websites in a controlled environment designed for reliability, performance and security— delivering 99.99% uptime. Responsive design ensures optimal performance across desktop. tablet and mobile devices, while integrated features — such as custom navigation, forms, calendars, emergency alerts, language translation, social media feeds and third-party integrations — support day- to-day operations and public communication needs. Our structured, five-phase development process guides each project from kickoff through launch, emphasizing collaboration, clear documentation, quality control and staff training. Following launch, clients receive dedicated technical support, ongoing maintenance options and direct access to our team to ensure long-term website stability and success. Please Note: The web page we launch will seek to be compliant with the latest ADA standards. However, ongoing webpage changes and evolving ADA standards could undermine the webpage's ADA compliance over time. For example, staff could add an image without alternative text, breaking compliance or a non-complaint PDF might be uploaded to the site. Your agency will need to make sure •-• • - 29 1 14 — 25 8/4/2026 Single Source Communications the PDF documents and images are ADA compliant. Tripepi Smith does not offer legal coverage or assurance of ADA compliance. Option G: Output and Distribution Services Tripepi Smith has a solid track record in creating and managing digital placements, including Meta Boosted Posts. We actively track and analyze performance metrics to optimize placements. We leverage a strategic mix of digital ad tactics to drive community awareness. Tripepi Smith will also partner with your trusted printing and mailing vendor to distribute approved materials. We will send print-ready files to the vendor and obtain a timeline and final proof for your approval. We only proceed with printing and mailing after you've signed off on the proof. Our team will oversee the entire process, including securing confirmation of mailing completion. Option H: Staff Training and Capacity Building Tripepi Smith has provided these service details within Section C: Media and Public Relations. Implementation Plan Tripepi Smith recommends a hybrid deliverable model that combines recurring, predictable and reliable monthly deliverables through a retainer along with a flexible time and materials engagement that allows the City to request services on an as-needed basis. Both engagements are outlined below with anticipated timeframes for implementation or completion, as necessary. Please note that there are services within the retainer engagement that are included in the multiple service options of the RFP. Monthly Retainer Engagement The following services will recur on a monthly basis, and have been determined based upon our understanding of your current needs, our past services and anticipated future initiatives. Service/Deliverable . . Timeline - Project Management Bi-weekly calls, up to 60-minutes in duration Includes content Recurring. Bi-Weekly calendar. agenda and one page post call action report Press Release, Media Drafting 2 press releases, media advisories, or public Bi-Monthly or other Advisories. Public Statements statements up to 500 words. Includes research. drafting and desired frequency distributing to platforms Social Media Management and Creation and posting of up to 16 social media posts Includes 4 poststweek Monitoring monitoring. responding to comments and Spanish translation Digital Ads Creation and posting of up to 2 digital ads Excludes Per City guidance, advertising fees implementation within 72- hours E-Newsletter Content Creation Creation of up to 1 e-newsletter in Constant Contact. Includes Monthly one draft and one final copy Meltwater Media Monitoring Includes up to 5 queries per month, access to dashboard and Monthly any frequency of newsletter 30 Tripepi . - 4- 26 8/4/2026 Single Source Communications Monthly Retainer Engagement (Cont.) Service Timeline /Deliverable Scope Monthly Metrics Reporting Delivery of monthly reporting capturing key performance Monthly indicators for controlled social media platforms and other digital platforms upon request. Comms Strategy Planning Virtual meeting up to 2 hours with leadership to fine-tune and Triannual. Per City (Triannual) execute marketing strategy, wins and evaluate future goals approval—recommended April,August& December Time and Materials Engagement The following services are recommended to occur on an as-needed basis, based upon City need, frequency and overall desire. We can accommodate any request to commence services within 72-hours and will provide a more detailed action plan upon commencement of services. We have outlined the deliverables based upon the options listed within the RFP and have excluded deliverables which we have included in the monthly retainer engagement. Option A: Strategic Communications, Marketing & Planning Option A Sc• • Project Management Engagement kickoff call, up tot 1 hour At project commencement On-Call Strategic Advice Includes 1 hour strategy meeting with a Director and Senior Upon desired frequency Business Analyst followed by a detailed action item list for both the City and Tripepi Smith Google Form Survey Creation and virtual distribution of outreach surveys. Includes Upon desired frequency summary findings Communications Plan Includes interviews with (2)City Staff, (5)Council members, Process takes platforms review, key observations and tactical execution steps approximately 3-8 weeks, summary report, up to 5 pages in length depending on interview schedules Option B: Digital & Social Media Services Optio Tinneline n B Scope Website Support Ongoing website support to the City website Excludes content Upon desired frequency creation.website layout. page or structural changes Email Campaign Creation of Constant Contact or Mailchimp email campaign in Upon desired frequency English and Spanish languages Includes set-up, strategy, template creation, two drafts and one final copy Option C: Media & Public Relations Services Option . •- Timeline On-Call Crisis Communications Includes 1 hour strategy meeting with a Director and Senior Upon desired frequency Advice Business Analyst followed by a detailed action item list for both the City and Tripepi Smith Tripepi31 8/4/2026 Single Source Communications Time and Materials Engagement (Cont.) Optio Timeline n C Scope Press Release, Media Drafting additional press releases, media advisories, or public Upon desired frequency Advisories. Public Statements statements up to 500 words Includes research. drafting and distributing Media Training Media Training options can vary from virtual training consisting Upon desired frequency of 1-2 people and in-person training from 2-25+attendees. Media training includes message map, 1-on-1 camera mock interview, mock press conference and feedback/debrief Option D: Creative Services & Content Development Option Timeline D Scope Graphic Design Creation of infographics, postcard, banner, brochure, flyer and Upon desired frequency other media as needed. Excludes print and mailing fees Photography Services One photographer for a full-day(8 hours)onsite photo shoot, Upon desired frequency post shoot image processing, review and travel costs Stock Video Shoot One videographer for a full-day(8 hours)onsite video shoot, Upon desired frequency post shoot footage processing, review and travel costs d Creation of up to one 1-minute animated video Includes pre- Animated Video Upon desired frequency and post-production, music, caption, image and voiceover fees Brand and Logo Development, Brand services can range from simple logo mock-ups for Upon desired frequency Refinement& Implementation departments/events/campaigns to modernization of the existing logo which involves research on regional context. Simple logo mock-ups similar agencies, history and demographics. Deliverables may take approximately 2 include Logo Library Refresh, Brand Guideline Updates, Brand weeks Templates(Social media. Email Signature,Zoom Background, Newsletter, PPT. etc.) Content Development. Writing, Review and editorial services of written content produced by Upon desired frequency Editorial Services&Thought City staff. Includes strategic oversight, content development of Leadership one-page of written content Advertising Production Ad creation,management, monitoring for out-of-home,print, Upon desired frequency radio, bus shelter advertisements Includes content development, design and publishing/posting Option E: Event Production and Technical Support `Please note there is a crossover of the services identified within Option E of the RFP which overlaps within Option C and Option D. Here, we address AV needs specifically outlined within Option E. Option . . Timeline - Onsite AN Services Minimum of 2 5 hours onsite support for a/v production Upon desired frequency services for City events, public meetings, presentations or technical support Virtual AN Services Minimum Off-hour virtual support or a/v production services Upon desired frequency for City events, public meetings, virtual gatherings, presentations or technical support •-. • 32 14 — 28 8/4/2026 Single Source Communications Time and Materials Engagement (Cont.) Option F: Web Design & Implementation Option Timeline F Scope TS Built WordPress Website Assumes up to 1,500 pages for content migration and up to Start to completion is 15.000 assets to transfer Includes virtual kickoff, project approximately 6 months to management, design. programming, content migration, quality launch of new website assurance,ADA scan, staff training and site manual Website Content Development Ongoing content updates to the City website Excludes content Upon desired frequency creation, website layout, page or structural changes Option G: Output & Distribution Services Option Timeline IF Scope Print Management, Mail Assumes an unknown volume. Estimate based upon one file Upon desired frequency Management and Production document in which Tripepi Smith manages the print production. Oversight proof, and mail delivery Asset Delivery Across Multiple Assist City with campaign material distribution Upon desired frequency Platforms Option H: Staff Training & Capacity Building Option Timeline C Scope Media Training Staff training options can vary from virtual training consisting of Upon desired frequency 1-2 people and in-person training from 2-25+attendees Topics can also include social media, photography,general cablecast. PDF compression, virtual platforms, brand implementation and more .-. • - 33 14 — 29 8/4/2026 EXHIBIT C COST PROPOSAL City Council 14 — 30 8/4/2026 Single Source Communications COST PROPOSAL Tripepi Smith recommends that our engagement follow a hybrid pricing model which provides recurring, predictable and reliable monthly deliverables following a retainer engagement, and a flexible time and materials engagement, which allows the City to request services, as-needed. As a result, we have broken down our cost proposal into a combination of Retainer and Time & Material elements. Each Element offers a unique set of benefits: • Retainer: Sustains outreach momentum by ensuring a set of recurring deliverables at a set monthly cost, usually for a period of at least 12 months. • Time & Materials: Allows flexibility to "ramp up" or "ramp down" efforts according to budget and priorities. Retainer Engagement Service/Deliverable . . - Project Management Bi-weekly calls. up to 60-minutes in duration Includes content calendar, agenda and one page post call action report Press Release, Media Drafting 2 press releases, media advisories, or public statements up to 500 words. Advisories, Public Statements Includes research, drafting and distributing to platforms Social Media Management and Creation and posting of up to 16 social media posts. Includes monitoring, Monitoring responding to comments and Spanish translation Digital Ads Creation and posting of up to 2 digital ads Excludes advertising fees. E-Newsletter Content Creation Creation of up to 1 e-newsletter in Constant Contact Includes one draft and one final copy Meltwater Media Monitoring Includes up to 5 queries per month, access to dashboard and any frequency of newsletter Monthly Metrics Reporting Delivery of monthly reporting capturing key performance indicators for controlled social media platforms and other digital platforms upon request Comms Strategy Planning Virtual meeting up to 2 hours with leadership to fine-tune and execute marketing (Triannual) strategy,wins and evaluate future goals. Monthly Retainer: $9,060 Annual Cost: $108,720 Time & Materials Engagement Option A: Strategic Communications, Marketing & Planning Option Project Management Engagement kickoff call, up to 1 hour $885/call Tripepi Smith & Associates 34 — 31 8/4/2026 Single Source Communications Option A Scope • On-Call Strategic Advice Includes 1 hour strategy meeting with a Director and Senior $715/call Business Analyst followed by a detailed action item list for both the City and Tripepi Smith Google Form Survey Creation and virtual distribution of outreach surveys. Includes $1 180 summary findings Communications Plan Includes interviews with (2)City Staff, (5)Council members. $15,590 platforms review, key observations and tactical execution steps summary report. up to 5 pages in length Option B: Digital &Social Media Services Option B Sc• • - Cost Website Support Ongoing website support to the City website Excludes content $220/Hour creation,website layout, page or structural changes Creation of 8 total campaigns in Constant Contact or Email Campaign $7,320 Mailchimp email campaign in English and Spanish languages Includes set-up, strategy. template creation, two drafts and one final copy Option C: Media S Public Relations Services Option C Scope Cost Estimate On-Call Crisis Communications Includes 1 hour strategy meeting with a Director and Senior $680/Call Advice Business Analyst followed by a detailed action item list for both the City and Tripepi Smith Press Release, Media Drafting additional press releases, media advisories. or public $500 per Release Advisories, Public Statements statements up to 500 words Includes research, drafting and distributing Media Training options can vary from virtual training consisting Media Training $5.060 of 1-2 people and in-person training from 2-25+ attendees Media training includes message map. 1-on-1 camera mock interview, mock press conference and feedback/debrief Option D: Creative Services & Content Development Option D Scope Cost Graphic Design Flyer $2,020 (excludes print and mailing Brochure $1.780 fees) Banner $1,660 Postcard/Door Hanger $1,370 Infographics $940 One photographer for a full-day(8 hours)onsite photo shoot. Photography Services $5,055 post shoot image processing, review and final delivery Stock Video Shoot One videographer for a full-day(8 hours)onsite video shoot. $6,460 post shoot footage processing, review and final delivery •-• • 35 14 - 32 8/4/2026 Single Source Communications Option D Sc• •- Cost Animated Video Creation of up to one 1-minute animated video Includes pre- $4,700 and post-production, music, caption, image and voiceover fees Brand and Logo Development, Sub-logo development for campaign, departments or events $2,760 Refinement&Implementation Usses existing logo for new design. Includes project management, three drafts, and up to two revisions Logo Library Refresh Refresh existing logo library with $1,200 modernized logo $1,000 Brand Guideline Update Brand Templates: $900 Social Media Template $200 Email Signature Template $600 Zoom Background $600 Newsletter Header $1,200 PowerPoint Template Content Development: Writing, Editing/Copy services and strategic oversight. content $1,100 Editorial Services&Thought development of up to 500 words of written content Leadership E-Newsletter Content Creation Creation of up to 1 e-newsletter in Constant Contact. Includes $1.460 one draft and one final copy Advertising Production Radio Ad. Includes research, drafting, reviewing, posting of 1 $630 radio ad Billboard Ad Includes design, content development, creation of 1 billboard ad, ad monitoring/management for up to 12 months $1,910 With Spanish translation Bus Shelter Ad: Includes design, content development, $1,910 creation of 1 bus shelter ad, ad monitoring/management for up to 12 months With Spanish translation Print Ad Includes design, content development, creation of 1 $2,395 print ad With Spanish translation Option E: Event Production and Technical Support Option Onsite AN Services Minimum of 2 5 hours onsite support for a/v production $460/2.5 Hour Minimum services for City events, public meetings, presentations or technical support Minimum of 1-hour virtual support or a/v production services Virtual AN Services $280/ 1 Hour Minimum for City events, public meetings, virtual gatherings, presentations or technical support Option F: Web Design & Implementation Option F Scope Cost TS Built WordPress Website Assumes up to 1,500 pages for content migration and up t $60,140 15,000 assets to transfer. Includes virtual kickoff,project Tripepi Smith & Associates36 Single Source Communications Option F Scope Cost management, design, programming, content migration, quality assurance, ADA scan. staff training and site manual Website Content Development Draft website content copy to the City website. Excludes $1 120 website layout, page or structural changes Option G: Output& Distribution Services Option F Scope Cost Print Management, Mail Assumes an unknown volume. Estimate based upon 1 $80 Management and Production print/mail file document in which TS manages the print Oversight production, proof, and mail delivery Asset Delivery Across Multiple Assist City with campaign material distribution across platforms $1,980 Platforms Option H: Staff Training & Capacity Building Option C Scope Cost Media Training Staff training assumes virtual training consisting of 1-2 people $6,585 Topics can also include social media, photography, general cablecast, PDF compression, virtual platforms, brand implementation and more. Includes scenario scripting, template training resources, final recording file, summary recap Should the City of Santa Ana determine Tripepi Smith is the most qualified and responsive vendor, but has a budget number that it must hit, then Tripepi Smith remains open to collaborating to narrow the scope engagement or refine our understanding of the scope needs and will modify our pricing accordingly. Tripepi Smith & • r 37 ciates — 4 8/4/2026 Single Source Communications As-Needed Services Tripepi Smith will apply the following standard hourly rates and related fees for any authorized as- needed (Time & Materials) work. Such work must be clearly authorized in writing before proceeding. 2025-26 Hourly Rates Standard Reduced Retainer Principal $380 $315 Director $265 $225 Art/Creative Director $265 $225 Senior Business Analyst $205 $180 Business Analyst $150 $125 Junior Business Analyst $115 $100 Senior Videographer/Animator $205 $175 Senior Photographer $175 $150 Videographer/Photographer $140 $120 Junior Videographer/Photographer $115 $100 Senior Graphic Designer $195 $165 Graphic Designer $140 $120 Junior Graphic Designer $115 $100 Web Developer $210 $185 Junior Web Developer $115 $100 Drone Operator $205 $180 Council Chamber A/V Operator $115 $100 Invoicing & Payment Terms At Tripepi Smith, we bill on either a Retainer, Fixed Fee or Time & Materials basis, with each billing type following its own payment schedule. Regardless, terms are Net 30 days. • Fixed Fee work is billed upon defined milestones. • Time & Materials work is billed in 15-minute increments (i.e. 4.0, 1.25, 6.5 or 0.75 hours) at the end of the month in which work is done. • Retainer work is billed on the 15th of each month. .-. . 38 14 — 35 8/4/2026 Single Source Communications Other Cost Information Tripepi Smith has related service fees that may come up during our engagement that we want to tell you about. Annual Increase Pricing shall remain firm for the entire initial Agreement term. Thereafter, any proposed pricing adjustment for follow-on renewal periods shall be submitted to the City Representative in writing at least ninety (90) days prior to the new Agreement term. The City reserves the right to accept, reject, or negotiate any proposed pricing adjustment not to exceed the Bureau of Labor Statistics Consumer Price Index (CPI) data as follows: Los Angeles-Long Beach-Anaheim, CA, All Urban Consumers. Not Seasonally Adjusted; annualized change comparing the most recent month's reported data to the same month of the prior year. (This information may be found on the U.S. Department of Labor's website at www.bls.go_v.) Retainer Discount When a client's retainer exceeds $7,500 per month, they gain access to our reduced retainer rates. Travel Costs Travel costs must be pre-authorized and then will be reimbursed by the client for any requested travel to complete a requested scope of work. Travel costs may include airfare, lodging, car rentals and gas. Additionally, when client work requires that we be onsite, we will invoice for a resource's travel time at 50% of the resource's hourly rate. Equipment Costs Tripepi Smith offers some services that require equipment, such as drone operations and video production. As such, in those cases, the following rates apply: Half D. • - • D. © Video $450 $650 Drone $650 — Flat Fee Please note that AN equipment fees are based on the amount and type of equipment required, with pricing tailored to the specifics of each event. Music and Video Licensing Sometimes, the client will want Tripepi Smith to apply music or use stock imagery/video while producing video. In these cases, we will need to apply licensing fees of approximately $100 per song and $200 if we use stock video imagery. This will provide a license for the use of the music and video footage to Tripepi Smith and its clients. Tripepi 39 Single Source Communications Other Cost Information (Cont.) Meltwater Fee Tripepi Smith offers a standard Meltwater package at a flat rate of$525 per month. This package includes a newsletter digest (of any frequency), up to five queries, and a monthly dashboard. Custom Meltwater solutions are also available upon request. Website Hosting Fees If website hosting services are required, Tripepi Smith will charge a $630 website hosting fee and a $30 Domain Registration and DNS service fee, unless otherwise specified in this proposal. Fees will be billed upon commencement of hosting services, and annually thereafter. Please note the website hosting package is limited to 10 Gigabytes of total storage. Additional storage for the site is available for a fee of$1.70 per gig per month of 10 Gigabytes of storage. Service Fees Tripepi Smith prefers that clients pay service providers directly to avoid unnecessary administrative costs. You should also know, however, that we have no economic interest in service providers, unless otherwise specified in this proposal. If a client asks Tripepi Smith to pay for a service provider bill, we will apply a 10% agency fee to the reimbursement expense. Typical service fees include, but are not limited to: print, mailing, digital advertising, media placements, voiceovers, translations and closed captions. Partner Access Tripepi Smith has access to entities that may be relevant to our engagement. These partnerships allow Tripepi Smith to offer clients extra media reach or additional services at partner pricing. Local Information Network of Knowledge(LINK): www.LocalInfoNetwork.com—A community forum for local Link government professionals in California to discover and share resources, policies, sample work products, best practices and more. �. PublicCEO: www.PublicCEO.com —Digital news about public affairs, reaching over 17,500 California government executives through a daily podcast, job board, video podcast and more L h J Civic Business Journal: www.CivicBusinessJournal.com —Digital interest stories on the people, companies and solutions that make local government in California more effective. FlashVote: www.FlashVote.com—Statistically valid surveying that helps leaders make decisions. M FlashVote • Disclaimer Tripepi Smith President Ryder Todd Smith is an investor in FlashVote. Tripepi Smith Talent Solutions: www.TSTalentSolutions.com —A multifaceted recruitment consultancy r�TRIPEPI SMITH service, combining local government access with communications to advance talent quests and build culture warriors <0) Meltwater: www.TripepiSmith.com/Media-Intelligence—An enterprise-class, comprehensive media monitoring solution that is best combined with Tripepi Smith's analytics team. e-' 40 Tripepi Smith Associates EXHIBIT D INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Consultant shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. • Workers' Compensation (WC): As required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Consultant has no employees. • Cyber Liability (CL): Insurance, with limits not less than $2,000,000 per occurrence or claim and $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Consultant in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, Cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, and release of private information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses. If Consultant maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, CL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City,its City Council,its officers, officials, employees, agents, and City Council 14 — 38 8/4/2026 volunteers for losses paid under the terms of any policy which arise from work performed by Consultant for City. 3. All required insurance policies: For any claims related to this contract, Consultant's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten(10)days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: City Manager's Office, 20 Civic Center Plaza, M-31, Santa Ana, CA 92701. The name and location of the event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than ANII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Consultant must purchase City Council 14 — 39 8/4/2026 "extended reporting" coverage for a minimum of three (3)years after completion of work. Subcontractors Consultant shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. City Council 14 — 40 8/4/2026 Information Technology www.santa-ana.gov/IT Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Microsoft 365 Migration AGENDA TITLE Agreement with Insight Public Sector, Inc. for Microsoft 365 Migration (Specification No. 27-003) (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Insight Public Sector, Inc. to provide Microsoft 365 Migration in an amount not to exceed $200,000 for a one-year term beginning August 4, 2026 (Agreement No. A-2026-XXX). GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The City of Santa Ana currently relies on a legacy on-premises Microsoft infrastructure to support email, file storage, and collaboration services. As these systems continue to age, they require increasing maintenance and ongoing investments to maintain security, reliability, and supportability. Migrating to Microsoft 365 (M365) is a key component of the City's technology modernization strategy and will transition these services to a secure, cloud-based platform that provides improved resiliency, scalability, and operational efficiency. This initiative will migrate the City's legacy email systems to Exchange Online and transition file shares and SharePoint content to OneDrive, SharePoint Online, and Microsoft Teams. By replacing aging on-premises infrastructure with cloud-based services, the City will provide employees with secure access to email, files, and collaboration tools from any authorized device or location, while improving productivity, enabling modern collaboration and supporting a flexible work environment. To support this complex enterprise-wide migration, the City will partner with Insight Public Sector (Insight), a Microsoft Solutions Partner with extensive experience delivering Microsoft 365 migration and modernization projects for public sector organizations. Insight will provide project planning, technical implementation, migration City Council 15 — 1 8/4/2026 Microsoft 365 Migration August 4, 2026 Page 2 of Exchange mailboxes, file shares, and SharePoint content, solution configuration, testing, knowledge transfer, and end-user transition support. Leveraging Insight's expertise will help ensure the migration is completed securely, efficiently, and with minimal disruption to City operations while reducing implementation risk and accelerating project completion. Migrating to Microsoft 365 will modernize the City's technology environment, improve collaboration across departments, strengthen cybersecurity, reduce reliance on aging infrastructure, and provide a scalable, resilient platform capable of supporting the City's current and future operational needs. Santa Ana Municipal Code, Section 2-807(d), authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The OMNIA Partners Contract No. 23-6692-03 with Public Insight Sector, Inc. (Exhibit 2), for technology products, solutions, and related services was awarded as a result of open, competitive bidding, and meets the City's requirement. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding is available in current FY 2026-27 budget. Fiscal Year Accounting Unit Fund Accounting Unit— Amount -Account No. Description Account No. Description 2026-27 10920149-62300 Information IT Projects— Contract $200,000 Technology Professional Services Grand Total $200,000 EXHIBIT(S) 1. Agreement with Insight Public Sector Inc. 2. OMNIA Partners/Insight Public Sector Master Agreement 23-6692-03 Submitted By: Jack Ciulla, Chief Technology Innovations Officer Approved By: Alvaro Nunez, City Manager City Council 15 — 2 8/4/2026 CONSULTANT AGREEMENT BETWEEN CITY OF SANTA ANA AND INSIGHT PUBLIC SECTOR INC FOR TECHNOLOGY SOLUTIONS AND SERVICES THIS AGREEMENT is made and entered into on this August 4, 2026 by and between Insight Public Sector, Inc., an Illinois Corporation ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain a Consultant having special skill and knowledge in the field of Microsoft 365 migration and modernization projects for public sector organizations by replacing aging on-premises infrastructure with cloud-based services. B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. D. The City's purchase of services from Consultant will be subject to this Agreement and the OM.NIA Partners Contract#23-6692-03. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed$200,000. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House ("ACH") transfers. Consultant agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant's account(s) with financial institutions. Payment need not be made for work which fails to meet Page 1 of S City Council 15 — 3 8/4/2026 the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a one (1) year term, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement;however,the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. S. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy,use,modify,reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. G. INSURANCE Insurance requirements attached herto as Exhibit C. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from any third-party claims: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement;and(2)from any claim that personal Page 2 of 8 City Council 15 —4 8/4/2026 injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation, restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify,hold harmless, and pay all costs for the defense of the City,including fees and costs for special counsel to be selected by the City,regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages,just compensation,restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding, Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers,agents,representatives,and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three(3)years,or for any longer period required by law,from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours, Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary j and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful Page 3 of 8 City Council 15 — 5 8/4/2026 i possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independcntly developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members,as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Consultant must comply with all conflict of interest laws,ordinances,and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Consultant warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Consultant hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Consultant covenants that none of its directors, officers,employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections(b) and (c)above. 12. NON-DISCR.INIINATION Consultant shall not discriminate because of race, color,creed,religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law,in the recruitment,selection,teaching,training,utilization,promotion,termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. Page 4 of S City Council 15 — 6 8/4/2026 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements,oral or written,between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto,the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. Unless agreed to by the Parties,the parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty(30)days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination,subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work, product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law,and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. Notwithstanding anything to the contrary,where the applicable Scope of Services identifies certain services or fees as non-cancellable, City shall remain responsible for payment of such non-cancellable fees for the then-current committed term, regardless of early termination for convenience, except where such termination is due to Consultant's material breach that remains uncured as set forth herein. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver Page 5 of 8 City Council 15 — 7 8/4/2026 constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance,and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall,throughout the term of this Agreement, maintain all necessary licenses,permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice,tender,demand,delivery,or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section,to the following persons: To City: City Cleric City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714-647-6956 _. With courtesy copies to: Chief Innovations Officer Information Technology City of Santa Ana 20 Civic Center Plaza(M-42) P.O. Box 1988 Santa Ana, California 92702 Fax: (714) 647-5381 Page b of 8 City Council 15 — 8 8/4/2026 To Consultant: Anthony Scafuto Client Executive Insight Public Sector, Inc. 2701 E. Insight Way Chandler,AZ 85286 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified,with postage prepaid, and addressed as set forth above, If sent by fax, communication shall be effective or deemed to have been given twenty-four(24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures on page to fallow] i i Page 7 of 8 City Council 15 — 9 8/4/2026 SIGNATURE PAGE TO CONSULTANT AGREEMENT BETWEEN CITY OF SANTA ANA AND INSIGHT PUBLIC SECTOR INC FOR TECHNOLOGY SOLUTIONS AND SERVICES IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney 00 By: Jonathan T. Martinez By: Erica Falchetti Assistant City Attorney Title: Director, Public Sector RECOMMENDED FOR APPROVAL: 07/20/26 O a,�C—a' Jack Ciulla Chief Innovations Officer Information Technology Page 8 of 8 City Council 15 — 10 8/4/2026 EXHIBIT A SCOPE OF SERVICES 1. Definitions a. "Deliverables"means the items created by Consultant in connection with the Services and as specifically described in the Scope of Services and Delivery Schedule Section below. b. "Services"has the meaning given to it in the Scope of Services and Delivery Schedule Section. 2. Start Date The project start date will be mutually determined upon receipt of this signed SOW and, if applicable,a valid Purchase Order("PO").A minimum lead time of at least 20 business days from receipt of both documents may be required for scheduling purposes, Services will be performed over a consecutive timeframe unless otherwise provided herein.If City requests or causes a change in the schedule, including the agreed upon start date,that prohibits Services from being delivered as scheduled, an additional lead time of 20 business days(from written confirmation to resume Services) may be required, and new resources may be assigned, 3. Service Description The City of Santa Ana is transitioning from legacy email systems and file shares to Microsoft 365 to enable a secure, scalable, and modern digital workplace. This initiative includes migrating mailboxes to Exchange Online and file data to OneDrive, SharePoint, and Teams, replacing on-premises infrastructure with cloud-based services that enhance collaboration, security, and operational efficiency. 4. Scope and Approach Assessment Consultant will perform the following assessment Services: Network • Validate network readiness for proposed Microsoft 365 implementation o Validate estimated bandwidth requirements based on City provided input ■ Use Microsoft 365 network performance tool for required locations Entra Connect • Review current initiatives with Active Directory("AD") dependencies • Plan and run the Microsoft IDFIX tool • Review AD domain/forest functional levels and schema levels/extensions • Validate Domain Controller("DC") server versions • Validate routable UPN and immutable ID process • Review authentication requirements for password sync j M365 Tenant • Perform discovery of M365 licensing around security and governance i City Council 15 — 11 8/4/2026 I • Review available features and capabilities based on planned licenses • Review Email, SharePoint, OneDrive, and Teams security and governance based on best practices • Create configuration and implementation plan Exchange Rich Coexistence • Perform discovery regarding current deployment • Validate mail enabled applications • Detail shared/resource mailboxes • Identify public folders for migration • Validate client OS and Office version requirements are met • Validate current Exchange environment is in a healthy state and is at a patch level that will allow for a new Exchange 2025 hybrid deployment SharePoint Taxonomy and Governance("T&G") • Gather business and identify requirements for: o Schedule key stakeholders to be interviewed o Existing City provided data o Existing processes to be recreated or upgraded • Document business processes, stakeholder interviews, critical requirements, and needs File Shares and SharePoint Online The File Share and SharePoint assessment will assess how SharePoint is used and identify known risks. • Assess network files shares consisting of user's home drives and department shares • Assess existing vNext implementation of SharePoint Online and business use cases • Perform inventory of the source file share environments(s)using Microsoft toolsets and/or PowerShell API • Review File Share to SharePoint Online migration process and available tools (if applicable) • Review recommended best practices and approach for SharePoint Online • Review options and supported path for adoption of SharePoint Online services • Discuss options and recommendations for T&G, review Microsoft Teams + Assess business, feature, and security requirements OneDrive for Business + Perform session on OneDrive for Business features and limitations with a focus on the following topics: City Council 15 — 12 8/4/2026 o Security and permissions o Migration options and toolsets o End-user experience with target users and business owners o Feature capabilities based on user environment o Thorough inventory of the systems/solutions used for storing data • Provide guidance on OneDrive Sync client configuration and Group Policies (City is responsible for providing support for OneDrive Sync client(Group Policies, end users, remediation) • Perform test and validation of OneDrive sync client for pilot group of IT users (City will be responsible for deploying Group Policies and enabling client sync) Microsoft Teams • Assess business, feature, and security requirements • Assess client deployment options • Review DNS and federation options • Review Teams Sites and Channels, conferencing, collaboration, and file sharing SharePoint On-Premises The SharePoint assessment will assess how SharePoint is used and identify known risks. • Assess existing on-premises implementation of SharePoint(if applicable) • Assess existing vNext implementation of SharePoint Online and business use cases • Assess environment for use of custom code, InfoPath forms, and bolt on SharePoint applications and services • Perform inventory of the source environments(s) using Microsoft toolsets and/or PowerShell API • Review SharePoint Online migration process and available tools (if applicable) • Review recommended best practices and approach for SharePoint Online • Discuss options and recommendations for T&G • Assess business, feature, and security requirements Design and Planning Consultant will perform the following design and planning Services: M365 Tenant • Provide design and planning for M365 tenant security and governance(E3) o Email, SharePoint, OneDrive, and Teams security and governance • Review with City security team members Entra Connect + Design server requirements i City Council 15 — 13 8/4/2026 • Design required attributes • Design authentication methods o Entra ID password hash synchronization Microsoft 365 Rich Coexistence Consultant will design and plan the following: • Hybrid server requirements: o Mail flow and Free/Busy co-existence o Auto-discovery,federation, firewall, and proxy o Certificates and external access o Work with City technical team to determine Proofpoint integration o Mail security: ■ DLP and transport rules ■ Antivirus, anti-malware, and encryption ■ Domain Keys Identified Mail ("DKIM")or Domain Message Authentication Reporting And Conformance ("DMARC") ■ Sender Policy Framework("SPF") ■ Advanced threat protection(based on licensing requirements): • Anti-phishing • Safe attachments • Safe links • Anti-spam • Enhanced filtering • Anti-malware o Distribution Groups, archives,mail-enabled applications, and retention • Review of Multi-Factor Authentication options • Review public folder coexistence and migration process SharePoint T&G • Business requirements gathering: o Identify and schedule key stakeholders to be interviewed o Perform analysis of source environment(network file shares and home drives) o Document business processes,critical requirements,and needs • T&G design and planning: City Council 15 — 14 8/4/2026 o Operational, support policies, security, and permission structure o Enterprise search and crawl configuration o Site content planning and administration • Assess the current environment against Consultant recommended best practices SharePoint Online Build and Configuration Consultant will design and plan SharePoint Online configuration within the City's Microsoft 365 tenant. • Ensure synchronization of user identities to Microsoft 365 is complete • Provide site content planning and administration • Provide data organization,mapping, planning, and migration • Assess workload or data collection targeted for migration • Design data migration mapping to new information architecture • Design migration methodology • Develop a migration process based on Consultant best practices • Configure external sharing and apply associated security parameters: Information and Logical Architecture • Discuss agreed upon information architecture which will be used for data mapping efforts • Discuss modern vs. classic user interface and decide on which to use moving forward • Discuss communication sites and hub sites and respective use cases OneDrive for Business Consultant will design OneDrive for Business features based on the previous Assess phase which may include, but is not limited to,the following: • Files on demand, known folder move,and home drive replacement • Security, network, external sharing capabilities, and permission structure • Any client deployment or installation methods o Consultant will provide recommended configurations, Group Policies for OneDrive Sync client o City will be responsible for OneDrive Sync client deployment, Group Policys and end user support • Third-party migration tools and options Microsoft Teams Consultant will design and plan Microsoft Teams in City's Microsoft 365 tenant. • Conferencing i City Council 15 — 15 8/4/2026 o Design configuration requirements for Teams • Collaboration o Design Teams T&G o Ownership and adoption o Data organization Implementation Consultant will perform the following implementation Services: M365 Tenant • Configure M365 security and governance based on design and planning phase o Email, SharePoint, OneDrive, and Teams • Provide knowledge transfer on features and configuration settings,policies Entra Connect Consultant will implement the following for Azure AD Connect: • Work with or assist City in remediation output of the IdFix tool • Install Entry ID Connect: o Staging server(if applicable) o Required components: ■ Password hash sync o Domain/OU filtering o Identify users and filter accordingly • Sync users to Microsoft 365/Entry ID • Test synced user access via Microsoft 365 OWA login Microsoft 365 Rich Coexistence Consultant will implement the following for Microsoft 365 rich coexistence: • Run Hybrid deployment wizard on new Exchange 2025 environment o City will provide anew Windows server for the 2025 Hybrid server, configured with latest updates • Verify hybrid configuration wizard completion and manually adjust, if needed • Migrate test mailboxes from on-premises to Microsoft 365 • Ren scripts for public folder accessibility • Verify Free/Busy lookup between on-premises and Exchange Online is functioning properly • Test SMTP routing between on-premises and Microsoft 365 City Council 15 — 16 8/4/2026 • Test Microsoft 365 OWA login with migrated mailbox • Test Microsoft 365 Exchange mobile devices with migrated mailbox o City will be responsible for configuration and support of mobile devices SharePoint Online Build and Configuration Consultant will implement the following for the SharePoint build and configuration: • Perform data mapping based on the outcome from the Assess and Design phases: o Assess workload or data collection targeted for migration o Work with City to develop a communication plan for notifying users of upcoming changes o Gain consensus around data migration methods and limitations • Microsoft Mover or third-party migration toolset options (i.e., ShareGate) ■ If ShareGate or any other third-party tool is chosen, City will be responsible to purchase separately o Discuss data migration mapping to new information architecture ■ Inventory of existing content(migrate, delete, or archive) o Discuss user migration FAQ site and content to reduce potential helpdesk tickets o Develop a migration process based on service provider best practices: ■ Test migration>> remediate »UAT>>prod migration ■ Migration job/batch scheduling to align with communication plan • Configure SharePoint Online within Microsoft 365 tenant o Department collaboration sites for document libraries that align to Dept file share structure o Target SharePoint sites to align with SharePoint on-premises sites and data to be migrated o User profile service application o Microsoft 365 administration toolsets o External sharing • Implement and configure eDiscovery o Configure eDiscovery center(s) o Configure discoverable content(SharePoint/file servers,Exchange) o Configure permissions to eDiscovery o Demonstrate capabilities in"place hold" OneDrive for Business Consultant will implement the following for Microsoft OneDrive for Business: City Council 15 — 17 8/4/2026 • Determine configuration options and configure required OneDrive for Business feature set in Microsoft 365 based on design phase: o Home drive replacement o Network bandwidth o Files on demand o External sharing capabilities o Security and permission structure • Provide guidance on OneDrive Sync client configuration and Group Policies o Test and validate with up to 10 Pilot test users • Microsoft Mover or the third-party migration tool chosen during the Design phase: o If a third-party tool is chosen, City will have to purchase this separately Microsoft Teams Consultant will implement the following for Microsoft Teams: • Conferencing o Dial-in conferencing o Policy and permissions for meetings o Live events o Devices • Collaboration o Provide recommendations for Teams Sites and Channels taxonomy o Review best practices for Operational and support policies o Configure policies for external sharing/access Migration Exchange Hybrid Migration City to schedule batches based on planning phase • Migrate up to 2,200 mailboxes to Exchange Online in waves OneDrive for Business Migration Consultant will migrate the existing users'home drives and file shares to the new tenant leveraging the repeatable template process from Microsoft Mover or the third-party tool chosen during the Design phase. Consultant will perform an alpha copy and then perform 1 or more incremental copies up until cutover to bring over any new or changed items. • There are approximately 2,200 users consisting of approximately 8TB of data City Council 15 — 18 8/4/2026 File Share to SharePoint Online Migration • Assess the existing File Share content and information architecture within the Microsoft 365 environment and determine the best approach for data migration to the new tenant • Determine the best tool for City migrations o If a third-party tool is needed (ShareGate. etc.) it will need to be purchased separately • Existing department files shares consist of-12 departments containing approximately 34TB of data • Perform Pilot test migration of dept files shares to target SharePoint Site • Test and validate site functionality, navigation, and document access • Perform Phased production migration of remaining department file shares to SP Online SharePoint On-Premises SharePoint on-premises to SP Online migration tasks: • Perform permission mapping for existing on-premises implementation of SharePoint to online • Identify and document any use of custom code, InfoPath forms, and bolt on SharePoint applications and services that will need to be reconfigured o If a Change Request is required for additional work and consultant hours, a CR will be reviewed and mutually agreed upon before work is performed • Perform Pilot test migration of on-premises SP site to SP online o Test and validate migration o Document any issues and required remediation • Perform production migration of on-premises SP Sites to SP Online • Perform User Acceptance Testing ("UAT") for each site • Perform UAT to confirm site functionality • Perform production migration to SharePoint Online • Perform VAT to confirm site functionality • Provide post-migration escalation support • Obtain City sign off Post Support • Cutover required DNS records • Monitor mailboxes migration for errors • Run final scripts for moving public folders to Exchange Online 1 • Provide tip to 2-day support for escalated issues • Configure new Exchange server for recipient management and SMTP relay k City Council 15 — 19 8/4/2026 5. Organizational Change Management("OCM") • Develop a communications plan and awareness messaging ahead of migration rollout • Send scheduled T-minus communications to end users across all 12 city departments • Identify and brief a change champion within each department • Provide awareness sessions covering what is changing for end users o Provide job aids and publicly available content for training documentation • Outlook, OneDrive, SharePoint Online, and SP on-premises URL references and identified end user changes • OCM planning, coordination, and documentation 6. Out of Scope 1. The following are considered out-of-scope and are not part of the Services: a. Hardware procurement, server provisioning, or OS-level configuration b. Full training development or delivery c. Ongoing adoption metrics or platinum-level change management d. Third-party application integration outside items expressly listed above e. Remediation of client AD,DNS, network, or third-party solutions (e.g., Proofpoint) f. Migration tool licensing costs (City responsible for purchase of migration tools) g. Level 1 and 2 end user support(Consultant will provide escalation level support) h. End user support for Outlook and OneDrive Sync client i. Formal user training j. Infrastructure remediation or implementation 2. Services and Deliverable items not expressly described in the Scope and Approach section are considered to be out of scope. Any out-of-scope items must be pre-authorized and verified by Consultant in writing through the Change Request Form process. 7. Deliverables Deliverables will be defined and finalized collaboratively based on the specific project scope, requirements, and outcomes agreed between both parties. 8. Client Responsibilities 1. City is fully responsible to maintain any and all backups of company information, data, and system states throughout the entire engagement. Consultant will make every effort to avoid the possibility of data loss, but Consultant is not responsible for any data loss that may occur during this engagement. 2. City will provide a project contact with decision-making authority to support the scope of services described in this SOW and ensure the proper personnel are scheduled to review each completed Service or Deliverable upon notification of completion by Consultant. City Council 15 — 20 8/4/2026 3. If applicable, City will provide site contacts for each City location. Each such contact will provide Consultant with sufficient detail regarding his/her site, and will coordinate or perform required onsite work, as reasonably requested by Consultant and City IT, for the duration of the project. 4. City will provide Consultant the necessary access to its internal experts, location(s), critical systems, applications, workspace, and equipment required to start, and complete,the project as detailed herein. Access to City systems will be provided to Consultant via either onsite direct access or remote/VPN access. If City cannot provide access or required resources under this SOW, then additional project duration, labor hours,travel expenses, and other costs may be incurred and due to Consultant by City. 5. City will provide the necessary hardware, software,tools, and permits required for the successful completion of the project prior to Consultant's arrival. Further, City is responsible for all licensing requirements to be compliant per their own agreements, 6. City is responsible for all product and material, including distribution and transport of City- owned product and material,unless otherwise specified in writing.Product and material are defined as any items purchased, owned, and/or provided by City(or others)that Consultant is required to use for fulfillment of any Services described herein. 7. City is responsible for providing adequate and secure onsite storage for all City-owned product and material unless otherwise specified in writing. 8. City will be responsible for managing and maintaining, if applicable: (a) back-up and/or data migration of existing data and City's information unless otherwise agreed to by Consultant; (b) computer system and network designs; (c)component selection as it relates to the performance of the computer system and/or the network; (d) reasonable firewalls and if appropriate encryption; (e) least-privileged-based access controls (including provisioning, de-provisioning, authentication, authorization, and accountability controls); and (f)physical, electronic, and procedural controls to ensure the confidentiality, integrity, and availability of City's information on all applicable City computing systems used to store or transmit City's information, in accordance with current applicable industry standards and best practices. 9. City and its employees, contractors, and agents will: (a)cooperate with any reasonable request of Consultant, (b)provide input throughout the project and will review progress at review meetings requested by Consultant; and(c)provide Consultant with access to all of City's information, documentation, and technology, necessary for Consultant to perform the Services, including a list of all City and third-party contacts necessary for Consultant to do so. Of Client Responsibilities 10. City is responsible for any remediation that needs to be in place prior to implementation. 11. City will provide servers, configured and patched, ready for Exchange 2025 Hybrid. 12. City is responsible for support of AD, DNS,network, and third-party solutions(e.g.,Proofpoint). 13. City will provide Admin level access to the Microsoft 365 tenant account. 14.City will provide devices for testing. 15. Lack of participation by City staff may impact Consultant's performance of the Services. City Council 15 — 21 8/4/2026 16. Citys will provide the appropriate resources for any necessary changes or troubleshooting in a timely manner for the following: a. Firewall and reverse proxies b. Internal and public DNS 17. The City is responsible for procuring SSL Certificates when required (both from internal CA and external CA). 18. The City understands that mailboxes over 1 OGB in size can extend project times. 19. The City is responsible for providing all servers (fully patched) and appliances (updated firmware)required for the implementation of the migration solution prior to the start of the project. 20. City understands that the Exchange schema updates will be required prior to Exchange hybrid deployment. 21. City will ensure the Exchange Autodiscover,EWS, and OWA virtual directories are accessible publicly. 22. If using City's existing Exchange deployment for the hybrid environment, City is responsible for ensuring that the Exchange environment is accessible via TCP 25 and TCP 587, and able to bypass any border protection for routing email to and from Exchange online only. 23. City is responsible for ensuring that there is enough post-migration support for the number of mailboxes moves completed daily. Per-day mailbox moves may be limited to a lower number to allow for proper post-migration support. 24. The City is responsible for ensuring that third-party applications affected are compliant with Microsoft 365. 25. The City is responsible for any additional costs associated with using third-party tools for the migration. 26.The City is responsible for providing a full list of pilot users,as well as communicating the migration to the users. Consultant will assist in the creation of the documentation. 27. City will ensure that all end user computers meet the minimal operation system and Outlook version required by Microsoft 365 (https://technet.microsoft,com/en-us/library/office-365- system-requirements.aspx). 28. City is familiar with the limitations for Exchange Online imposed by Microsoft 365 online services (http://technet.microsoft.com/en-us/library/exchange-online-limits.aspx). 29. City understands and acknowledges the following items are functions by design of the Microsoft 365 online environment: a. No such thing as seamless migration: i There is always user impact; it's either low impact or high impact: • After migration to cloud, user will receive message stating admin made changes; need to close outlook and open again. • This will happen twice: i City Council 15 — 22 8/4/2026 ■ When they open, they will be prompted for a username and password. b. Each session to a Microsoft 365 mailbox requires credentials: i Microsoft relies heavily on the local credential manager on the operating system to make that process appear seamless to the end users; however,when the end user changes their password., they will be prompted in Outlook for the new password at next logon. c. Delegation mailbox access issues: i Users on-premises cannot manage a mailbox off-premises and vice versa: • For example, if an executive is migrated to Microsoft 365 and his/her executive assistant is not, the assistant will not be able to access the executive's mailbox to manage his/her email, calendar, etc. d. Distribution lists: i Dynamic distribution lists are not supported and need to be recreated using the fields that are synchronized and/or the custom fields that would need to be populated. ii Synchronized distribution lists can only be managed from the on-premises AD environment: c • If the distribution list needs to be managed by someone who moved to Microsoft 365, who does not have access to modify it in AD, it will need to be recreated in the cloud e. Delays in displaying information: i Cross forest free/busy(on-premises to Microsoft 365 and vice versa) can take additional time to display. ii Calendar updates can often be delayed based on the synchronization of the data from the City to the cloud. iii Messages can sometimes be delayed or arrive out of order. iv Users will be able to access all files only online until the initial OneDrive for Business synchronization to the user's local computer has completed. f. Post-migration related problems: i Mobile devices will need to have the profile deleted and recreated ii If Autodiscover is set up correctly then it is relatively easy and end user instructions can be provided iii Administrative users might require additional intervention; however,they can be discovered before migrating. iv If the Outlook clients are not fully patched,the user will not be able to access their mailbox via Outlook and will have to rely on OWA until their client is patched. City Council 15 — 23 8/4/2026 g. Public folders coexistence: i This is possible but the user experience will be slow. SharePoint and OneDrive Migrations 30. ShareGate limitations are located at the following link: a. https://support-desktop.sharegate.com/hc/en-us/categories/I 15000076328-Limitations 9. Assumptions I. During the course of this engagement, Consultant will associate its MPN ID with service principals and Azure credentials used for service delivery. This association enables Consultant to be recognized by Microsoft through the Microsoft Partner Admin Link("PAL")program as the City's technical partner for the engagement. This is no cost to the City and does not give Consultant access to any additional resources that were not explicitly granted by the City. PAL contributes to Consultant's partner competencies and enables access to programs and tools that can be leveraged for our clients. City acknowledges that Consultant may receive monetary fees, commission, or compensation from Microsoft in connection with the Azure services provided to City. 2. If applicable,any onsite skills transfer that takes place during this project will not replace the manufacturer's formal system implementation and administration classes. 3. Outside the scope of this SOW, Consultant has no obligation to mount, affix, or otherwise fasten any cable, hardware, or other product to any building or structure (inside or outside), and Consultant has no obligation to run cable above,under,behind, or through any ceiling, floor, or wall of any building or structure. If such services are requested by City, such services may be performed by Consultant only to the extent permitted by applicable law and will be subject to a Change Request for additional services. 4. Each party agrees that personnel will not be asked to perform, nor volunteer to perform, engineering and/or consulting tasks that lie outside the skill sets and experience of personnel. Personnel have the right to decline a service request if the request falls outside their scope of experience and expertise. 5. Consultant's work effort and pricing are based on the parameters, and the acceptance of the parameters, detailed in this SOW. Consultant does not assume risk for unknown variables that could not be defined at the time this document was written. If any technical, functional,or content requirements change, all pricing,work effort,and delivery dates are subject to change and may, at Consultant's sole discretion, require a Change Request. Offering-Specific Assumptions 6. City of Santa Ana has valid M365 GCC licenses in place prior to engagement start. 7. Consultant will assist with license review and purchase. 8. Exchange 2016 environment is in a healthy state sufficient for hybrid deployment. 9. AD environment meets minimum requirements for Entra Connect sync. 10. ShareGate or AvePoint license will be procured and available at engagement start. City Council 15 — 24 8/4/2026 11. Microsoft Basic Authentication deprecation timeline (December 2026) is known and planned for by Consultant, 12. Engagement start is estimated at 4 weeks from SOW execution per Consultant's timeline, 13. Documentation Deliverables are based on Consultant's industry standard templates containing repeatable, common configuration, and standard operating procedure information. City specific information will be entered to show project-related configuration details where appropriate. 14. The Active Directory, network, and all related infrastructure that need to interact with the solution are in a stable and supported state, enough to respect the timeline proposed in the project plan. 15. This initiative has executive sponsorship, If issues, such as resource constraints, arise during the project that cannot be resolved. by City's project manager, the project manager will escalate the issue to the executive sponsor for timely resolution. 16. External dependencies: there may be external projects/dependencies that may have significant impact on the timeline, schedule, and Deliverables. It is Consultant's assumption that every reasonable attempt will be made to mitigate such situations. j 17. Consultant is not responsible for lost data. It is recommended that City perform a full working backup of their network prior to the commencement of services. 18. Consultant does not assume risk for unknown variables that could not be defined at the time this document was written. Remedies for such events will be evaluated on a case-by-case basis. 19. City has a minimum upload bandwidth capability of 3 Mbps to the Microsoft 365 platform, 20. In order to minimize project expenses, all work performed by Consultant will be conducted remotely and connectivity will be provided by City, if needed. 21. The project team will leverage internal City resources to assist with the build, deployment, and validation of the physical/virtual server infrastructure. 22. This SOW assumes a contiguous effort; any City-initiated delays in the project or stoppage not arising from Consultant's acts or omissions will be presented to City as a Change Request. 23. If the City fails to respond to communication by either phone or email for l week during the project engagement,the project will be terminated, and the City will be charged for any work performed by Consultant. 24. Key technical resources are available throughout the deployment process to assist the deployment team, 25. Existing systems or programs upon which the project Deliverables depend will not change during the term of this project. City Council 15 — 25 8/4/2026 i EXHIBIT B COMPENSATION Fee Proposal including hourly rates if applicable 1. Time and Materials Services will be provided on a time and materials basis. Costs incurred by City will be based on actual time worked. City will reimburse Consultant for travel expenses, if any are required. Char es will be calculated based on the followin rates: ResourceType Estimated Hours Ho urly Rate Estimated Price Sr. Project Manager 80 $196.15 $15,692.00 Client Services Manager 20 $184.00 $3,680.00 Sr. Engineer 200 $233.00 $46,600.00 Sr. Engineer 462 $233.00 $107,646.00 Sr. Engineer 40 $233.00 $9,320.00 Total Estimated Amounts 802 $182,938.00 Note: With the exception of the hourly rate the table above provides budgetary estimates only. 2. Invoicing Consultant will invoice on a monthly basis for the actual hours worked, plus any travel-related expenses and taxes incurred(if applicable). 3. Pricing Notes 1. The parties acknowledge that project requirements may evolve. Accordingly, Client may, at its discretion, authorize Insight to perform additional work beyond the defined Scope of Services, up to a total not-to-exceed amount of$200,000.00.This additional work is pre-authorized for budgeting purposes but will only be performed upon Client's written approval for a Change Request, in accordance with the rates set forth in this SOW. 2. Consultant delivers solutions and services with an international workforce. This project has been estimated accordingly. City must inform Consultant immediately regarding any internal restrictions or policies concerning use of offshore resources as such restriction will impact the project as estimated. 3. Pricing offer is valid for 30 days from the date a copy of this SOW is first presented to City. This SOW must be executed and returned to Consultant by City within such 30-day period or pricing will expire. 4. Travel-related expenses will be billed at rates not to exceed GSA rates. Customary expenses include, but are not limited to, airfare,taxi, hotel, car rental, daily per diem, and miscellaneous transportation costs (gasoline,parking,tolls, etc.). 5. Resource time for project-related meetings,onboarding, and City required training(if applicable) will be invoiced as part of the Services. City Council 15 — 26 8/4/2026 6. Pricing and estimated time to complete this engagement are based upon City providing necessary access to internal experts, location(s), all critical systems, applications, and hardware required to complete the project. Any additional requirements, including without limitation, additional screening, background check,vaccination or covid-related requests and other out-of-scope or previously undisclosed resource-related requests may result in Service commencement or completion delays and additional fees. 7. Consultant is not responsible for delays or repeated tasks caused by factors outside of Consultant's control. These factors include, but are not limited to, availability of City personnel, equipment, and facilities. 8. In order for Consultant to accept Purchase Orders against this contract, City must be registered with OMNIA. Registration can be completed by going to https://www.omniapaitners.com/pubiicsector. City Council 15 — 27 8/4/2026 EXHIBIT C INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for security breaches, system failures, injuries to persons, damages to software, damages to property (including computer equipment), theft, or other misuse of Customer's data, infringement of intellectual property, invasion of privacy and breach of data, which may arise from or in.connection with the performance of the work,hereunder by Consultant, its agents, representatives, or employees. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations,property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 general aggregate. 2.Automobile Liability(AL): Insurance Services Office Form CA 00 01 covering code 1 (any auto,with limits no less than$1,000,000 combined single limits). 3. Cyber Liability (CL): Insurance, with limits not less than $2,000,000 per occurrence or claim and $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Consultant in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, Cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, and release of private information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses. 4. Technology Professional Liability-Errors and Omissions Insurance (E&O): appropriate to the Consultant's profession and work hereunder, with limits not less than $2,000,000 per occurrence and $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by the Consultant in this agreement and shall include, but not be limited to, claims involving business interruption, damage to or destruction of electronic information, and alteration of electronic information. The policy shall provide coverage for Consultant's failure to provide professional services and/or products under this Agreement. The Policy shall include, or be endorsed to include, damage to, alteration of, loss of, or destruction of electronic data and/or information "property" of Customer in the care, custody, or control of Consultant. 5. Workers' Compensation (WC): As required by the State of California, with statutory limits, and Employer's Liability insurance with limits of no less than$1,000,000 per accident, policy, employee, for bodily injury or disease.Consultant attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. If Consultant maintains broader coverage and/or higher limits than the minimums shown above for any line of coverage, Customer requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of City Council 15 — 28 8/4/2026 insurance and coverage shall be available to Customer. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant's CGL and AL policies,with respect to any liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Consultant's Insurance companies agree to waive all rights of subrogation against City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of Consultant's CGL,AL,CL,and WC policies which arise from work performed by Consultant under this Agreement. 3. For any claims related to this contract, Consultant's insurance coverage shall be primary and any insurance maintained by City of Santa Ana, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by Customer. Customer may require Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A-:VII, unless otherwise acceptable to Customer. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years City Council 15 — 29 8/4/2026 after completion of work. 3. If coverage is canceled or non-renewed,and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Consultant must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Verification of Coverage Consultant shall furnish Customer with original Certificates of Insurance including all required amendatory endorsements(or copies of the applicable policy language effecting coverage required by this clause). Failure to obtain the required documents prior to the work beginning shall not waive Consultant's obligation to provide them.Customer reserves the right to require complete,certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Subcontractors Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein. Special Risks or Circumstances Customer reserves the right to modify these requirements, including limits,based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Failure to Maintain Insurance Coverage If Consultant, for any reason, fails to maintain insurance coverage, which is required pursuant to this Agreement, for the entire term of this contract, the same shall be deemed a material breach of Agreement. Customer, at its sole option, may terminate this Agreement at any time and obtain damages from Consultant resulting from said breach. City Council 15 — 30 8/4/2026 v2 Client SOW-5010008687-City of Santa Ana- Services-MSFT Migration - On-Premises to Cloud (1 ) Final Audit Report 2026-07-20 Created: 2026-07-20 By: Yuridia Federico(yuridia.federico@lnsight.com) Status: Signed Transaction ID: CBJCHBCAABAAtlKmPh4YDYoWxIPZ Qxk 7rsoln-1COn "v2 Client SOW-5010008687-City of Santa Ana-Services-MSFT Migration - On-Premises to Cloud (1 )" History i.� Document created by Yuridia Federico (yuridia.federico@lnsight.com) 2026-07-20-8:14:41 PM GMT Document emailed to Erica Falchetti (erica.falchetti@insight.com)for signature 2026-07-20-8:14:46 PM GMT `l Email viewed by Erica Falchetti (erica.falchetti@insight.com) 2026-07-20-8:14:59 PM GMT 6o Document e-signed by Erica Falchetti (erica.falchetti@insight.com) Signature Date:2026-07-20-8:17:19 PM GMT-Time Source:server-Signature Appearance Selected: IMAGE Agreement completed. 2026-07-20-8:17:19 PM GMT • s powered by InSiQht®' Adobe OernhO Cign 26 COCSCAN @santa-ana.org_20260720_141541 Final Audit Report 2026-07-20 Created: 2026-07-20 By: Lizbeth Gonzalez(Igonzalez5@santa-ana.org) Status: Signed Transaction ID: CBJCHBCAABAArpZ7VkYgZVo24sej-emKDyBOrfuXErCI "COCSCAN@santa-ana.org_20260720_141541 " History Document created by Lizbeth Gonzalez (Igonzalez5@santa-ana.org) 2026-07-20-9:23:17 PM GMT Document emailed to Jack Ciulla (jciulla@santa-ana.org) for signature 2026-07-20-9:23:24 PM GMT Email viewed by Jack Ciulla (jciulla@santa-ana.org) ' 2026-07-20-9:23:37 PM GMT Document e-signed by Jack Ciulla (jciulla@santa-ana.org) Signature Date:2026-07-20-9:29:13 PM GMT-Time Source:server-Signature Appearance Selected:IMAGE Agreement completed. 2026-07-20-9:29:13 PM GMT I y ounce 15 — 32 8/4/2026 Cobb County Contract # 23-6692-03 for Technology Product Solutions and Related Services with Insight Public Sector Effective: May 1 , 2023 City Council 15 — 33 8/4/2026 The following documents comprise the executed contract between the Cobb County, and Insight Pubic Sector effective May 1 , 2023: I. Executed Master Agreement II. Supplier's Response to the RFP, incorporated by reference City Council 15 — 34 8/4/2026 Reference No. D'70 Page 11 Reference Number M e r e nce Pmwwnzt Master Agreement Owner: Cobb County Board of Commissioners 100 Cherokee Street Marietta,GA 30090 Contractor: Insight Public Sector,Inc. 2701 E.Insight Way Chandler,AZ 85286 Description: TECHNOLOGY PRODUCT SOLUTIONS AND RELATED SERVICES:The undersigned parties understand and agree to comply with and be bound by the entire contents of Sealed Bid#23-6692("the RFP")and the Contractor's Proposal submitted October 13,2022,which is incorporated herein by reference OMNIA PARTNERS,PUBLIC SECTOR: Supplier agrees to extend Goods and/or Services to public agencies (state and local governmental entities,public and private primary,secondary and higher education entities,non-profit entities, and agencies for the public benefit)("Public Agencies")registered with OMNIA Partners, Public Sector ("Participating Public Agencies")under the terms of this agreement("Master Agreement"). Governing This Agreement shall be governed by the laws of the State of Georgia.As to any dispute hereunder,venue shall be in the Superior Law: Court of Cobb County,Georgia. This Agreement shall begin on May 1,2023,the Effective Date,for a period of thirty-six months,and shall automatically Term: terminate and renew for two(2)additional twelve(12)month periods and shall terminate absolutely on April 30,2028,unless earlier terminated as provided herein Pursuant to 0 C.G.A.§36-60-13,this Agreement shall terminate absolutely and without further obligation on the part of the County at the close of the calendar year in which it was executed and at the close of each succeeding calendar for which it may be renewed.The Parties reserve the right to renew,amend or extend the Agreement for additional terms. Either party may terminate this Agreement for convenience and/or due to lack of funding at the end of each annual term. Price: Prices for services and equipment,if applicable,as stated in the Contractor's proposal For purchases made by Cobb County Government,all original invoices shall be submitted directly to the Cobb County Finance Billing: Department.Invoices shall bill only for items received during the period covered by the invoice and shall clearly identify such items in accordance with invoicing guidelines in the Sealed Bid Proposal.For purchases made by participating public agencies, the Contractor shall comply with each agency's invoicing and billing requirements outlined on the applicable order. (SIGNATURES ON NEXT PAGE) City Council 15 — 35 8/4/2026 Page 12 IN WITNESS,WFIEREOF,this Agreement has been executed by Owner and accepted by Contractor to be effective as of the date first above written. f/l li\l Cobb County... Expect the Best! Cobb County Board ofCommissione ; ( 01, 100 Cherokee Street Marietta % / . APPROVED s PER MINUTES OF COBB COUNTY �i Lisa N.Cupid,Chairwom �i ��'?- .::,� BOARD OF COMMISSIONERS Cobb County Board of C missi ners <<)tit'`%\~ � -5 1 3 ! l Date T Insight Public Sector,Inc. 2701 E.Insi ay Chandler, 5286 uize gna re Title � Date��� FEDERAL TAX ID NUMBER 36-3949000 Approved as to form ['d ounty Att s Oly, c CAXd Z�—j � Date City Council 15 — 36 8/4/2026 Response Cobb County Georgia Technology .r Solutions a Related Services TABLE OF CONTENTS Tableof Contents.................................... ............................................................................................. 1 1. Cover Letter............................. ................................................................................................. 2 2. Executive Summary.............................................................................................. .......... 3 3. Company Background / Profile.................................................................................................. 5 4. Experience................................................................................................................................. 9 5. Product Information /Service Capability.................................................................................. 10 6. Pricing...................................................................................................................................... 11 7. Financial Statements............................................................................................................... 26 8. National Contract..................................................................................................................... 31 9. Appendices.............................................................................................................................. 59 City Council 15 — 37 8/4/2026 10/13/2022 Request for Proposal Response##23-6692 Insight • Response 'I-- Cobb County, Georgia Technology .. . r and Related Services 1 . Cover Letter The proposer shall provide a cover letter describing a brief history of the Proposer and its organi. ation. The letter will list the Principal or Officer of the organi_atiorn who will be the. County's primaq point of contact during clarifications or negotiations. This individual must have the authority to clarify andlor negotiate all aspects on the scope of products and sem4ces on beha�fof the Proposer. An officer icer authori_ed to bind the Proposer to the tennis and conditions of this RFP must sign the cover letter. Insight Response: Insight provided a cover letter per RFP requirements; it can be found at the beginning of our proposal document. i y uouncil 1b — 10/13/2022 Request for Proposal Response#23-6692 Page 12 Insight RFP Response Cobbr -. . a Technology ar Solutions r Related Services 2. Executive Summary The Proposer shall provide an Executive Sunman,that presents in brief, concise tennis a summniar v level description of the contents of the proposal, Insight Response: Insight has carefully read the RFP and we are confident in our ability to exceed the requirements. Insight approaches opportunities to provide solicited services by assigning teams of specialists whose experience and knowledge of government contracts allows them to develop complete solutions to support the entire lifespan of our clients' IT assets. We understand that operational functionality is a critical component to the success of contracts for any organization similar to Cobb County and 4MNIA Partners. As a result, we have created back-office teams dedicated to each aspect of public sector contracts, including—but not limited to—compliance, credit, invoicing, procurement, and publisher paperwork. As Insight Public Sector is entirely focused on providing IT solutions to public sector clients, we have the resources, processes, and flexibility to provide all levels of government and education clients with equal benefits and attention. We leverage the same tools and cost-saving techniques that utilize economies of scale, which allows us to provide consistent levels of service to large and small participants alike. Furthermore, we understand that budgets represent taxpayer money, and that the responsibilities of procurement and respecting manufacturer and publisher compliancy rules are more heavily weighted as a public sector participant than in a commercial environment. Insight's compliance team assures you meet these commitments. Experience has taught us that certain segments of our public sector client base require specialized procurement options. Our approach is to ensure that each client receives the individual attention they need; as a result, Insight has divided our resources into vertical segments to match each client(e.g., government and education). This organizational structure ensures each vertical receives maximum support from Insight resources who understand the specific needs of each vertical. Insight uses eCommerce tools to help our clients reduce cost, increase operational efficiency, eliminate errors, and control rogue purchases. Tools such as our web portal, built-in workflow, on-demand reporting, and license proofs provide equal service levels and cost-saving opportunities regardless of the size of the contract participant, as all our tools are scalable to size. Our eCommerce solutions provide an easy and effective way for us to keep our clients up to date with technological changes. Although operational functionality and eCommerce are critical components of our approach to providing solicited services, the most important component of Insight's overall approach to this contract is our people. We are proud of the depth of experience and knowledge we make available to Participating Public Agencies through our account teams. Each employee at Insight either supports clients directly or supports someone else who does;we are all equally committed to our clients' satisfaction and success. Insight's nationwide presence, which includes over 50 offices and over 200 public sector-focused sales and support teammates across the country, makes us the best choice for this contract and provides the 'feet on the street' necessary to make this Master Agreement more successful than ever before. We are 100% dedicated to AMNIA Partners members' continued growth and success. City Council 15 — 39 8/4/2026 /0/1312022 Request for Proposal Response#23-6692 Page 13 Insight RFP Response C... County, Georgia Technology Product Solutions and Related Services nakoc SECTOR Insight is offering Cobb County, OMNIA Partners, and all Participating Public Agencies every product and service available through Insight. Our offering also includes nationwide full life-cycle service offerings that allow us to provide out-sourcing of entire IT departments as well as services that allow us to manage a client's technology assets from inception to retirement. Insight has decades of experience providing customized solutions nationally for our clients. Insight, Cobb County, and OMNIA Partners: A Growing IT Partnership Insight's core values of hunger, heart, and harmony emphasize a deep commitment to service across all aspects of our business. In addition, our desire to create a positive impact in the lives of our clients, partners, and teammates positions Insight as a world-class partner aligned with Cobb County's and OMNIA Partners' strategic vision. As an industry leader, Insight will continue to invest in our people, systems, and portfolio of offerings worldwide. By combining technology hardware, software, and services, Insight will regularly offer Participating Public Agencies custom-tailored solutions designed to meet their unique requirements and changing IT goals, while streamlining IT management and reducing their total cost of ownership. The greatest value that Insight can provide to Cobb County and OMNIA Partners is that we leverage our extensive capabilities and resources to properly evaluate requirements. Our creative thinking and optimized pricing methodologies ensure the solutions we suggest drive significant value to your organizations. Insight appreciates the opportunity to continue to build a successful partnership with Cobb County and OMNIA Partners, and we look forward to next steps following the RFP process. In the meantime, please contact us regarding any further questions or requests for additional information. City Council 15 — 40 8/4/2026 10/13/2022 Request for Proposal Response#23-6692 Page 14 Insight RFP Response Cobb Insight, Technology Product Solutions and Related Services nlnoc 3. Company Background 1 Profile Provide information on company background to inchide the following: Insight Response: As part of a $9.4 billion global company, Insight Public Sector, Inc. ("Insight") has successfully delivered solutions to clients like Cobb County for over 34 years. Our parent company, Insight Enterprises, Inc. now ranks No. 373 on the Fortune 500, fulfilling a mission to help clients maximize the day-to-day value of IT while pursuing more incredible business transformation. Insight is also on the Channel Futures MSP 501 , ranking No. 1 of IT service providers globally_ At Insight, we believe diversity is a critical component of our success. As a Fortune 100 Best Workplaces for Diversity company, our people are our greatest strength. We work diligently to promote a culture that celebrates and rewards creative thinking, collaborative decision-making and innovative solutions. Our teammates represent a wide range of backgrounds, life experiences, and viewpoints, which we believe leads to stronger teams. Central to fostering a rich culture of diversity at Insight is a shared set of values among teammates: • We respect and take care of each other. • We exist to serve our clients. • We act with integrity in all that we do. Notable achievements include: • Insight President & CEO Joyce Mullen named Top Channel Influencer by Channel Futures • Insight Named a Finalist in Fast Company's 2022 World Changing Ideas Awards (Education Category) • Insight earned a perfect scare on the Human Rights Campaign Corporate Equality Index ADP's Humanity at Work Award • Insight ranked at No. 59 for Diversity on Forbes Best Employers List • Insight ranked at No. 83 on Barron's 100 Most Sustainable Companies Insight ranked at No. 95 on World's Best Employers List • 2022 Corporate Equality Index 100 out of 100 • 2022 Microsoft Partner of the Year Award for Manufacturing • 2022 Intel North America Partner of the Year • 2022 Aruba Partner of the Year • 2021 Microsoft Azure Security Deployment Partner of the Year • 2021 Veritas Technologies Top National Business Partner of the Year City Council 15 — 41 8/4/2026 '0/1312022 Request for Proposal Response#23-6692 Page 15 Insight RFP Response 91— . -. . , Insight,,. Technology Product Solutions and Related Services nOL1C%CTW An organizational chart of our proposed project team is included in Section 9 —Appendices, Appendix A. Relevant background and experience for the key team members is as follows: Team Member Background & Experience Scott Friedlander—Senior Vice Scott will provide executive leadership and serve as the main President, Public Sector point of contact for all executive-level discussions between Insight and OMNIA Partners leadership. He has been in public sector sales for 40 years and with Insight(by way of acquisition) for 4 years. Erica Falchett — Sr. SLED Market Erica will serve as the National Account Manager for OMNIA Leader, Capture & Business Partners and will provide direction for the sales teams to drive Development consistent sales growth and oversee the contract marketing strategy. She has been with Insight for 14 years. Kevin Haliihan— Field Sales Kevin leads our field SLED sales teams in the East and Central. Market Leader, East/Central He has been with Insight for 23 years. Brian Louderback— Field Sales Brian leads our field SLED sales teams in the West and TOLA. Market Leader, West/TOLA He has been with Insight for 23 years. Ken Richter— Inside Sales Market Ken leads our nationwide inside SLE❑ sales teams. He has Leader been with Insight for 23 years. Clayton Boras— Sales Market Clayton leads our field and inside higher education sales teams. Leader, Higher Education He has been in public sector sales for 24 years and with Insight for 6 months. Kathy Kramer— Marketing Kathy leads our public sector marketing teams. She has been in Manager marketing roles for over 25 years and with Insight (by way of acquisition)for 6 years. Pau! Geils—Sr. Manager, SLE❑ Paul and his team will be responsible for ensuring Insight Compliance remains compliant with the terms of the contract, specifically as it relates to pricing, reporting, audits, and user access. He has been with Insight for 24 years. a. Legal name, address,phone and fax numbers, e-mail, Federal ID9, and website address. Insight Response: Insight Public Sector, Inc. 2701 E. Insight Way Chandler, AZ 85286 480.333.3071 480.760.9488 fax City Council 15 — 42 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 16 Insight RFP Response C... County, Insight, Technology - - eri ca.falchetti(N nsight.com Federal Tax IQ#: 36-3949000 www.ips.insight.com b. Date business was established under current name. Insight Response: Insight Public Sector, Inc. was established on April 19, 1994. On January 3, 2003, there was a reverse merger with a name change from Comark Government& Education Sales, Inc. to Insight Public Sector, Inc. c. Size of coinpany including the total nunther of entplgvees. Insight Response: Insight Enterprises, Inc. (Insight Public Sector, Inc's parent company) has over 12,000 employees globally and earned over$9.4 Billion in revenue in 2021. d. Tipe of ownership or legal structure of business Insight Response: Insight Public Sector, Inc. is an indirect wholly owned subsidiary of Insight Enterprises, Inc. and is the operational entity that conducts business with public sector clients. e. Has the company ever failed to complete work for which ra contract ivcas issued?If yes, explain the circumstances. Insight Response: To the best of our knowledge, Insight has not defaulted on the fulfillment of any client contract for circumstances within our control. f Are there any civil or crintinal actions pending against the firma or any key personnel related in miry wq3,to contracting?If yes, explain in detail.Are there any current unresolved disputes/allegations? Insight Response: Insight is not involved in any pending or threatened legal proceedings that we believe would reasonably be expected to have a material adverse effect on its business, financial condition, or results of operations. From time to time, Insight is party to various legal proceedings incidental to the business, including preference payment claims asserted in client bankruptcy proceedings, indemnification claims, claims of alleged infringement of patents, trademarks, copyrights, and other intellectual property rights, employment claims, claims of alleged non-compliance with contract provisions, and claims related to alleged violations of laws and regulations. City Council 15 — 43 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 17 Insight RFP Response . -. . . Technology Product Solutions and Related Services nftoc 5ECTOR Insight regularly evaluates the status of the legal proceedings in which we are involved to assess whether a loss is probable or there is a reasonable possibility that a loss, or an additional loss, may have been incurred to determine if accruals are appropriate. If accruals are not appropriate, we further evaluate each legal proceeding to assess whether an estimate of possible loss or range of possible loss can be made. Although litigation is inherently unpredictable, we believe that we have adequate provisions for any probable and estimable losses. It is possible, nevertheless, that our consolidated financial position, results of operations, or liquidity could be materially and adversely affected in any particular period by the work required pursuant to any legal proceedings or the resolution of any legal proceedings during such period. Legal expenses related to defense of any legal proceeding or the negotiations, settlements, rulings, and advice of outside legal counsel in connection with any legal proceedings are expensed as incurred. g. Has the firer ever been disqual ifized from working fop any public enti4 If yes, explain the circumstances. Insight Response: Insight has never been disqualified from working for or with any public entity. h. If a Supplier requires additional agreements to be signed by a Participating Public Agency, include a copy of the proposed agreement(s) as part of Supplier's proposal. Insight Response: Please see Section 9 —Appendices, Appendix B for the following sample agreement documents, which Participating Public Agencies may be asked to sign at the transaction level: ■ Sample Insight Statement of Work (SOW) template • Sample Amazon Web Services Order Form Agreement • Sample Google Cloud Platform Order Form Agreement • Sample Microsoft Azure Order Form City Council 15 — 44 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 18 Insight RFP Response Cobb County, Georgia Technology Product Solutions and Related Services �BLOC�CTOR 4. Experience Include a list of the f ve(5) most relevant or comparable contracts completed by yoam firm claming the past five (5) years with a public entht . For each contract,provide the folloiring infonnation. a. Scope o,f services/contract description. b. Dollar value of contract. c. Assigned projectpersonnel. d. The contracting entity's contact person, current phone number, and current e-3nail address as reference information. Insight Response: Contract#1: Fairfax County, Virginia/OMNIA Partners— Technology Products & Services a. Scope: All products and services b. Dollar value: $300M annually (includes revenue from all piggybacks) c. Project personnel: Multiple Insight sales teammates d. Contact information: Yong Kim, 703.324.3217, yong.kimafairfaxcounty.gov Contract#2: State of Iowa OCIO—Technology Products &Services (Piggyback of OMNIA) a. Scope: All products and services b. Dollar value: $45M annually c. Project personnel: Multiple Insight sales teammates d. Contact information: Pearson Skepnek, 515.414.6107 gearson.skenneka-iowa.gov Contract#3: City of Los Angeles —Software & Related Services (Piggyback of OMNIA) a. Scope: Software and related services b. Dollar value: $35M annually c. Project personnel: Multiple Insight sales teammates d. Contact information: Kitty Pai, 909.738.0913, kitty.pai(a7lacity.org Contract#4: State of Florida—Technology Products &Services (Piggyback of OMNIA) a. Scope: Software and related services b. Dollar value: $24M annually c. Project personnel: Multiple Insight sales teammates d. Contact information: Christopher McMullen, 850.922.9867, christopher.mcmullenedms.fl.aov Contract#5: Miami-Dade County —Technology Products & Services (Piggyback of OMNIA) a. Scope: Software and related services b. Dollar value: $9M annually c. Project personnel: Multiple Insight sales teammates d. Contact information: Guillermo Paneque, 305.596.8614, quillermo.panequeemiamidade.gov City Council 15 — 45 8/4/2026 10/`1312022 Request for Proposal Response#23-6692 Page 19 ResponseInsight RFP r•. County, Technology Product ■ ■ . Related Services 5. Product Information / Service Capability a. Provide detailed information on senke capabilih,and the availability ofsen,ice centers for maintenance and repairs on a national level. Indicate hobs•many°authori_ed sen-ice centers will be available for each state. Will pick up and delis}en,sen4ces be assailable for service of large equipment items? Insight Response: Insight's manufacturer and publisher partners offer various warranty coverages that agencies have the option to purchase. Insight also partners with several third-party maintenance providers who offer a range of extended warranty options, depending on the product. Additionally,for specific end user devices (laptops, PCs, printers, tablets), networking equipment, servers, and storage systems, Insight offers a suite of fee-based infrastructure maintenance services, which include the following coverage options: Flexible service levels from 24/7 ❑n-site, advanced exchange, and to next day depot Warranty management �'� End-of-fife support for legacy products Remote diagnostics, monitoring, 0 and call home feature b, Provide available payment terns and pgvinent methods—purchase order, credit card(procurement card), etc. If credit cards are accepted, nray credit card payments) be made online Insight Response: Insight's standard payment terms are net 30 days from date of invoice. The different payment vehicles supported by Insight include payments to the Lockbox, Credit Card, Procurement Card, and EFTIACH payments. The preferred payment vehicle is the EFT/ACH payment. Insight accepts American Express, VISA, and MasterCard credit cards and procurement cards. Insight supports the use of procurement cards/credit cards,with the parties understanding that cards are used for point-of-sale transactions only. Insight is unable to accept procurement cards for payment of orders placed on net terms via purchase orders. Net term payments must be paid by check, wire transfer, or ACH. Credit card payments for point-of-sale transactions may be made online. City Council 15 - 46 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 110 Insight RFP Response # C. -. . . Technology Product Solutions and Related Services PUBLIC�CMR 6. Pricing a. Suppliers shall provide pricing based on a discount front a manufacturer's price list or catalog.Prices listed will be used to establish the extent o,f a manufacturer's product limes, services, warranties, etc. that are available from Supplier and the pricing per item. Multiple percentage discounts are acceptable, if it-here different percentage discounts apply, different percentages are specified. Additional pricing and/or discounts ntoy be included. • Include an electronic copy of the catalog from which discount is calculated. Electron is price lists uiust contain the following: (if applicable) o Manufacturer part# © Supplier's Part#(if different from manufacturer part#) a Description o Manufacturer's Suggested List Price and Net Price a Net price to Cobh County, GA (net price shall include freight and any additional fees that may be charged such as credit card processing,administrative fees.etc.) Media submitted forpriang inust include the Suppliers conapanty name, solicitation name and bid#, and the bid opening date on a Flash Drzve, Insight Response: Product Pricing Discount Structure With a few exceptions, Insight's proposed pricing structure for products is based on a discount off the Insight list price, which is how the majority of product categories are priced on our current OMNIA Partners contract. By offering a discount from the Insight list price, we are providing Participating Public Agencies additional discounts against an already aggressive, market-driven, value-based pricing structure that is continually being benchmarked against our competitors within the industry. Our list price is publicly available on our website and is dynamically updated in real time. The proposed discounts are as follows: ProductAll Products(except Microsoft Software, Cisco, and AWS) g. Description Accessories Desktop Accessories 5.0% Display Accessories 4.0% Handheld Accessories 5.0% Keyboards& Mice 4.5% Mobile Phone Accessories 1.5% Mobile Phones 0.5% Networking Accessories 4.5% Notebook Accessories 4.0% Notebook Batteries 3.5% POS Accessories 4.0% Power Accessories 4.5% Printer Accessories 4.0% City Council 15 — 47 8/4/2026 10/13)2022 Request for Proposal Response#23-6692 Page 111 Insight RFP Response *1�4 C... County, Georgia 711 Technology Product Solutions and Related Services InsighL" Accessories(continued) Projector Accessories 4.0% Server Accessories 3.5% Wireless Accessories 4.0% Wireless LAN Accessories 4.0% Boards System Components 3.0% Cables Cables 7.0% Cables Custom 7.0% Cables Printer 7.0% Consurnables Printer Consumables 4.0% Devices Desktops 0.5% Handhelds 0.5%® Notebooks 0.5% Digital Imaging Imaging Accessories 5.0% Imaging Camcorders 3.5% Imaging Digital Cameras 3.5% Imaging Scanners 3.5% Network Video 3.5% Displays Displays 1.5% Projectors 4.0% Licensing Cloud 1.0%Q Licensing Backup 2.0% Licensing Business Application 2.0% Licensing CADICAM 2.0% Licensing Cloning 2.0% Licensing Collaboration 2.0% Licensing Computer Security 2.0% Licensing Database 2.0% Licensing Development 2.0%© Licensing Financial 2.0% Licensing Flow Chart 2.0% Licensing Graphic Design 2.0%® Licensing Handheld 2.0% Licensing Network OS 2.0% Licensing OS 2.0% Licensing Personal Organization 2.0%© Licensing Reference 2.0% City Council 15 - 48 8/4/2026 1011312022 Request for Proposal Response#23-6692 Page 112 Insight RFP Response *1�4 C... County, Georgia 711 Technology ..uct Solutions and Related Services Licensing (continued) Licensing Report Analysis 2.0% Licensing Spreadsheet 2.0% Licensing Utilities 2.0% Licensing Virtualization 2.0% Licensing Web Development 2.0% Licensing Word Processing 2.0% Media Media 4mm Tape 4.5% Media AIT Tape 4.5% Media DAT Tape 5.0% Media DLT Tape 4.5% Media LTO/Ultrium Tape 4.0%® Media Magneto-Optical 4.5% Media Optical 4.5% Media SLR Tape 4.5% Media Travan Tape 4.5% Media VXA Tape 4.0% Media Zip 4.0% Memory Memory Desktop 4.5% Memory Flash 4.5% Memory Networking 4.0%Q Memory Notebook 4.5% Memory Printer/Fax 4.0% Memory Server 4.0% Networking 101100 Hubs &Switches 2.5% Bridges & Routers 2.5% Gigabit Hubs & Switches 2.5% Hardware Firewalls 3.0% Intrusion Detection 3.5%© KVM 4.0%Q Modems 4.0% Network Adapters 3.5%® Network Testing Equipment 2.0% Networking Communications 3.5% Repeaters & Transceivers 3.0% Telephony 4.0% City Council 15 — 49 8/4/2026 1 0/1 312022 Request for Proposal Response#23-6692 Page 113 Insight RFP Response *1�4 C... County, Georgia 711 Technology •. Solutions . Related Services POS POS Displays 4.0% POS Scanners 4.0% Printers Label 4.0% Power Power Data Center 4.0% Power Surge Protector 4.5% Power UPS 1.5% Printers Fax Machine 2.5% Multi-Function 2.5% Printers Dot Matrix 2.0% Printers Inkjet 2.0% Printers Laser 1.5%® Printers Wide Format 0.5% Servers Servers 1 Processor 4.0% Servers 2 Processor 2.0% Servers 4+ Processor 2.5% Servers Blade 3.5% Servers Tower 2.0% Servers Unix 2.0% Services Advanced Integration 1.0% Asset Disposal 1.0%Q Asset Management 1.0% Electronic Services 1.0% Internal Lab Service 1.0% Lab Fees 1.0% Managed Services 1.0% Miscellaneous Solutions 1.0% PC Lab Order Service 1.0% Service Charge 1.0%© Service Parts 1.0%Q Software Software Backup 2.0% Software Barcode/OCR 2.0%® Software Business Application 2.0% Software CADICAM 2.0% Software Cloning 2.0% Software Collaboration 2.0%© Software Computer Security 2.0% City Council 15 — 50 8/4/2026 1011312022 Request for Proposal Response#23-6692 Page J 14 ResponseInsight RFP Cobb County, -• • Technology Product Solutions and Related Services "BLOC SXCTW Software(continued) Software Database 2.0% Software Development 2.0% Software Financial 2.0% Software Flow Chart 2.0% Software Graphic Design 2.0% Software Handheld 2.0% Software Network OS 2.0% Software OS 2.0% Software Personal organization 2.0% Software Reference 2.0% Software Report Analysis 2.0%® Software Spreadsheet 2.0% Software Utilities 2.0% Software Virtualization 2.0% Software Web Development 2.0% Software Word Processing 2.0% Storage Adapters Fibre Channel 3.0% Adapters FireWire/US 4.0% Adapters IDE/ATAISAT 4.0% Adapters RAID 2.5% Adapters SCSI 3.0% Disk Arrays 3.5% Disk Arrays JBOD 3.5% Drives Magneto-Optical 3.0% Drives Removable Disk 4.0% Hard Disks External 3.0% Hard Disks Fibre Channel 3.0% Hard Disks IDE/ATAISAT 4.0%© Hard Disks Notebook 3.5% Hard Disks SCSI 3.0% Optical Drives CD-ROM 3.0%® Optical Drives CD-RW 3.5% Optical Drives ❑VD/CD 2.0% Optical Drives DVD-ROM 4.0% Optical Drives DVD-RW 3.5% Storage Accessories 4.0% City Council 15 - 51 8/4/2026 1 0/1 312022 Request for Proposal Response#23-6692 Page 115 Insight RFP Response C... County, Georgia Technology Product Solutions and Related Services "BLOC SxCTW Storage (continued) Storage NAS 2.0% Storage SAN 3.0% Tape Autoloaders AIT 3.5% Tape Autoloaders DAT 3.5% Tape Autoloaders DLT 2.0% Tape Autoloaders LTO 2.0% Tape Drives 4mm 3.5% Tape Drives 8mmNXA 3.5% Tape Drives AIT 2.5% Tape Drives DAT 3.5% Tape Drives DLT 3.5%® Tape Drives LT€J/Ultra 3.5% Tape Drives SDLT 3.5% Tape Drives Travan 3.5% Training Training Courses 1.0% Training Reference Material 1.0% Warranties Complex Warranties 2.5% Licensing Warranties 2.0% Networking Warranties 2.5% Software Warranties 2.0%Q Warranties Electronic 2.5% Warranties Physical 2.5% Specific to AWS and Cisco solutions, Insight's proposed pricing structure is based on a discount off the AWS and Cisco MSRP, respectively. This is consistent with how AWS and Cisco AWS solutions are typically priced within the industry. AWS Solutions Product Discount off IVISRP All (excluding Marketplace 1% transactions) City Council 15 — 52 8/4/2026 10/13/2022 Request for Proposal Response#23-6692 Page 116 ProductCisco Solutions + + Hardware/Software (Cisco 36% 36% Core & Compute) Cisco Market 10% 10% Learning Credits/Training 0% 0% Cisco Technical and Maintenance Services (SKU 8% 8% Based) Cisco/Insight Advanced & Technical Services (SOW 0% 0% based) SMARTnetIncumbent Non-Incumbent 16% 8% 28% The final proposed pricing structure for products is for Microsoft software. Insight is proposing a cost plus structure, which is consistent with how Microsoft contracts are priced within the industry. ProductMicrosoft Software Microsoft Software(including 3.5% Cloud) Microsoft CSP/ 15.0% We have provided a list of all manufacturers, publishers, and suppliers we currently offer in Section. 9— Appendices, Appendix C. The corresponding discount percentages will be applied to a manufacturer's/publisher's offering based on the pricing structure outlined above. This list represents those manufacturers and publishers Insight is currently authorized to sell. As Insight continues to expand its product portfolio, additional manufacturers and publishers will be added. We will be happy to provide Cobb County, Participating Public Agencies, and ©MN IA Partners with a current list at any time throughout the term of the contract. Please note that, at this time, Insight is unable to sell Apple solutions to K-12 schools, since Apple does not currently allow resellers to sell on their behalf to K-12 schools. Insight's electronic catalog is located on our website, where customers can access manufacturer part numbers, product descriptions, Insight catalog list price, etc.- https://www.ips.insight.com/en US/shop.html Below, we have provided instructions detailing how to access this information. • Click on the link above, and then click"Search all products"to perform a search. (See screenshot below.) • Customers also have the ability to"Shop by Category". City Council 15 — 53 8/4/2026 10M312022 Request for Proposal Response#23-6692 Page 117 CobbInsight RFP Response # County, Georgia Technology rr Solutions a Related Services LcrJln Createarrauwrlt Whal+ne[tn ViPnl'larr t C-1en1 K rrKteli r— call'i[I Wilt,UN %hPp ■ ! oshop? f nratr your arrnunt Shop by Category Ac:essorles (aisle-:, Cloud Desktops Monitor Networking • Enter a keyword, product name, or part number in the search box, as shown below. RP No ft o SUIULiorls ConLerit Eo Brands 11-11e[+na iwp rapa3 BY KEYVVOPD,. APPLE DEWCE EMROLLMENT Y Jn59jh1 Pdn r WrPL k IDFP Ur.11" N 441144Ilty MA Part r A15PL143rP Ado L.MpCwnylr2 Lni Cu'npaeF Slmflar ucz m+b, A PC Replacement Battery Cartridge r2-U.S battery-leatiacid In i,41ANI[i RI3112 List Price MV Pdna uac. USD$52.99 0—type.tiff,U—ry ZJ'y]lel g%k. a,karat qua s ty 5eock 9latuf Char&xk � Slwry wrly I[tsl[ct nuns w•arrsn[y.2ltans City Council 15 — 54 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 118 CobbInsight RFP Response # County, Georgia Technology P ■■ ■ ■ and Related Services Below is a screenshot of a search result. Lngln Create an account what we do client stories content&resources connect with us shop - 33_Y:r�'?25UYC5 Hama FShoP rAl'GRaplacaman[-0efary.[-artriR.ys.l-u➢'.battery-lubxitl PC RepjacgmeM Battery Cartridge #2 - UPS battery - ea acid Insight#RBC2 Mfr.#RBC2 UNSPSC:48170000 `:5a -'^•, NE3C ** * 4-415 {174CusFomer rewrevrs} $T List Price i Stock U5U$52.99 Pb Battery- z Miscellaneous: ROHS,REACH M anufactu re Warranty: Limited warranty-2 years Environmental Fararrreters 32"F APC Replacement Battery Cartridge H2-LIPS battery-1 x battery-lead acid-black-for PIN:AP2S0, BESSO-KR,BKSOOIACH,BP300JPNP,BP500IACH,BM600CI-1 N,CP27LJ13AZ3-F Need Help WeringI Call 1.800.1 NSIGHT arcrtert wur purchase The search results presented in the screenshot above show the manufacturer part number, the Insight part number, product description and Insight's list price. Should Insight be chosen as a successful vendor for this contract, we will update our dedicated OMNIA Partners web page (www.igs.insiaht.comlomnia)to show the Net Price to Cobb County (i.e., the not-to-exceed contract price). We have provided a screenshot from our current OMNIA Partners web page for reference- City Council 15 — 55 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 119 CobbInsight RFP Response # County, Georgia Technology rr Solutions a Related Services ,APC Rep acarneff Battery Cartridge lr2 - UPS artery- ea acicdi Insight 4 RBC2 Mfr.4 R9C2 IJNSPSC 43170000 r„ # 4.415 {114 Cu stomer reviews) OkIN1A PARTNERS PR6!)iJC7S&SERVICES#4400pp6644 US Q$49.13 •Stock 19'_7�2 III'!uO Satte ry: l Miscellaneous: ROHS,REACH Manufacturer Warranty: Limited warranty-2 years Environmental Parameters: 32"F APC Replacement Battery Cartridge a2-UPS battery-1 x battery-lead acid-black-for PIN:AP250, SE SSO-KR,RKSd01ACH,B P3M P N P BP 5001 ACHE RXEODC PN,C P27L313M Z�-F Need Help Ordering? Call 1.BLI0.I N S IG l4T Services Pricing Discount Structure With one of the deepest services portfolios in the United States, insight is pleased to present the following as our proposed pricing structure for services and solutions. The two components are: • Service Category Rates o Cases where the work to be performed is presented to the client on a fixed fee or per unit basis. o Examples include per cable drop, per user, per device, and per engagement. • Time & Material Rates o Cases where Insight is utilizing its internal resources to provide specific services based on contracted hourly rates. City Council 15 — 56 8/4/2026 /0/1312022 Request for Proposal Response#23-6692 Wage 120 Insight RFP ResponseCobb County, Georgia w� c` r Technology Product . • . Related Servil . Service category rates are as follows: Service Category Discount off Insight Price Consulting Services 10% Consulting services drive value acrorss the entire enterprise through strategy, design, technology, and industry expertise—from guiding Agile and Scrum methodologies to leading OCM and transformation. Managed Services 10% Managed services integrate with a client's operations and provide a full breadth of services ranging from reactive technical support to comprehenstive 24/7 monitoring, management, and reporting as well as services designed to cover infrastructure security. Professional and Lifecycie Services 10% Professional services provide support to optimize IT environments across public, private, and hybrid infrastructure, enabling organizations to expand and evolve to meet the demands of application workloads, accelerating business transformation, and achieving strategic objectives. Other Services Not Listed Above 1% As may be offered by Insight from time to time. Time& material rates are as follows: FunctionalRole r Discount off List Contractr Exceed Price (Hourly Material Handler $55.00 10% $49.50 Service Desk Representative $60.50 10% $54.45 Services Technician—Cabling $60.50 10% $54.45 Deployment Coordinator $66.00 10% $59.40 Services Operations Specialist $66.00 10% $59.40 Services Technician Sr.—Cabling $66.00 10% $59.40 Service Desk Representative Sr. $77.00 10% $69.30 City Council 15 — 57 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 121 Insight RFP Response C. . County, Georgia Insi Technology Product Solutions and Related Services nl$koc%cT*AghL Systems Administrator $88.00 10% $79.20 Associate Consultant 1 $104.50 10% S94.05 Ops Business Analyst 2 $104.50 10% S94.05 Supervisor Services $104.50 10% $94.05 Deployment Manager $110.00 10% $99.00 Billing Associate $115.50 10% $103.95 Infrastructure Technician 11 $115.50 10% $103.95 Project Coordinator $115.50 10% $103.95 Project Coordinator Sr. $121.00 10% $108.90 Business Analyst 1 $132.00 10% $118.80 Sr. Supervisor Services $137.50 10% $123.75 Infrastructure Technician Sr. $143.00 10% $128.70 Service Delivery Manager $143.00 10% $128.70 Associate Engineer $154.00 10% $138.60 Transition Manager $159.50 10% $143.55 Busines Analyst 11 $165.00 10% $148.50 Cabling Project Manager $170.50 10% $153.45 Associate Consultant 11 $176.00 10% $158.40 Consultant 1 $187.00 10% $168.30 Services Technician $187.00 10% $168.30 Services Technician Sr. $187.00 10% $168.30 Sr. Cabling Project Manager $203.50 10% $168.30 Client Services Manager 1 $220.00 10% $183.15 Consultant 11 $220.00 10% $198.00 Consultant $225.50 10% $198.00 Business Analyst Sr. $231.00 10% $202.95 City Council 15 - 58 8/4/2026 10/13/2022 Request for Proposal Response#23-6692 Page 122 Insight RFP Response C... County, Georgia Technology Product Solutions and Related Services nl;koc�cT*AgW Project Manager $236.50 10% $207.90 Consultant Sr. $253.00 10% $212.85 Engineer $253.00 10% $227.70 Project Manager Sr. $269.50 10% $227.70 Transition Manager Sr. $269.50 10% $242.55 Manager Programs $275.00 10% $247.50 Sr. Consultant $275.00 10% $247.50 Client Services Manager II $286.00 10% $257.40 Manager Services $291.50 10% $262.35 Engineer Sr. $297.00 10% $267.30 Delivery Engineer Ii $302.50 10% $272.25 Managing Consultant $302.50 10% $272.25 Architect 1 $330.00 10% $297.00 Sr. Managing Consultant $335.50 10% $301.95 Delivery Engineer 111 $341.00 10% $306.90 Principal Consultant $363.00 10% $326.70 Architect 11 $390.50 10% $351.45 Solutions Architect $401.50 10% $361.35 Sr. Principal Consultant $423.50 10% $381.15 Architect Sr. $451.00 10% $405.90 Sr. Manager Services $605.00 10% $544.50 Specialty $660.00 10% $594.00 The discount for the functional titles listed above shall remain consistent. The job titles themselves are reviewed annually and are subject to change as determined by Insight. A current price list will always be available at www.ips.insight.com/omnia. City Council 15 - 59 8/4/2026 10/'13/2022 Request for Proposal Response#23-6692 Page 123 Insight RFP Response # Cob. County, Georgia Insight, Technology Product Solutions and Related Services PUBLIC�CTOR b. Provide details of and propose additional discounts for volume orders, special manufacturer's offers, nrininrunr order quantity,free goons programs, total annual spend etc. (f o fered). Insight Response: Insight will work closely with our manufacturer and publisher partners to provide the best possible prices for each opportunity. Clients will be highly encouraged to contact their sales teams when requesting pricing on larger volume purchases. Each manufacturer and publisher partner has different rules and offers related to large procurements. Insight will drive our internal resources and our partners to offer the best pricing available for each large volume purchase. c. If used trade-ins, leasinglf nancing, or other offerings are available,provide applicable pricing and discounts. Insight Response: Insight Global Finance (IGF) provides flexible IT financing and leasing services with flexible term lengths and repayment options to meet your organization's specific needs. IGF offers a wide variety of cost-effective and timely IT financing options to help our clients leverage IGF financing options for hardware, software and services. • Equipment Lease (FMV)—Allows you to return, purchase or extend at the end of your lease term. • Capital Lease ($1.00) — Lease purchase vehicle that automatically terminates at the end of your lease term. • Software Payment Agreement— Structured payments for software licenses and multi-year software subscriptions. • Maintenance Payment Agreement— Structured payments for multi-year maintenance/warranty agreements. Payment Options • (one-to Five-year Terms • Monthly, Quarterly& Annual Payment Options • 30, 60 & 90 day deferrals • Custom Payment Streams (Step, Skip & Seasonal) Leasing Value-Adds • Small, medium & large ticket origination capabilities to handle any project size or equipment type + Simple, transparent& fair documentation with no surprises or hidden fees • No outsourcing. Our in-house knowledgeable, creative pre-sales team is ready to help assess and structure the right plan for your organization. • Our dedicated, in-house operations team simplifies onboarding, order processing, and reporting. City Council 15 — 60 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 124 Insight RFP Response rr• County, Georgia Technology rr Solutions a Related Services • Vendor consolidation. Our team can help manage multiple financial solutions with a consolidated, vendor neutral approach. • Partnership. Insight is a top tier partner with all the major manufacturer's captive financial institutions. We can assist with interactions between your organization and the captives, freeing up your employees' time and resources. City Council 15 — 61 8/4/2026 /0/1312022 Request for Proposal Response#23-6692 Wage 125 Insight RFP Response # C. -. . . Technology Product Solutions and Related Services PUBLIC�CTOR 7. Financial Statements Proposers shall subnut a recent lustory of financial solvency and provide the following: a. Financial Statement:Include the most recent, independently certifted financial statement. Financial statements moist include a balance sheet and income statement. Insight Response: The combined Insight companies and their subsidiaries represent a$9.4 billion global enterprise and are the largest single source solution provider of computer technology and services in the U.S. While remaining small enough to service our public sector clients with personal attention, Insight Public Sector has the resources of the Insight family of companies behind us to support our efforts. Insight Enterprises, Inc. is a publicly traded company and adheres to general accounting practices and principals. Insight Enterprises' latest Annual Report (year ending 2021) can be found on our corporate website here: https://investor.insight.com/financial-reports/annual-reports/default.aspx Our current Annual Report includes a total of three (3)years of the requested financial information. Cobb County can access our audited financial statements on pages 52-56 of our 2021 Annual Report. Below is a screenshot of the Insight Investor Relations Annual Report Page. Home Cc po rate Governance Financial Reports Investor Oay Events News Releases Stock Information FAQ Contact Us Annual s Reports 2021 Annual Report Archived Reports 2021 Annual Report 2MArtnual Report On page 47 (page# listed at the bottom of the page), you will find the Index to Consolidated Financial Statements, identifying the pages in which to find Consolidated Balance Sheets (page 52) and Consolidated Statements of Comprehensive Income (page 54). A screenshot of the Index to Consolidated Financial Statements is below: City Council 15 — 62 8/4/2026 /0/1312022 Request for Proposal Response#23-6692 Page 126 CobbInsight RFP Response # County, Georgia Technology Product Solutions and Related Services INSIGHT ENTERPRISES, INC. INDEX TO CONSOLIDATED FINANCIAL STATEMENTS Item S. Financial Statements and Supplementary Data Page Reports of Independent Registered Public Accounting Firm 48 Consolidated Balance Sheets - December 31, 2021 and 2020 52 Consolidated Statements of Operations - For each of the years in the three-year period ended December 31, 2021 53 Consolidated Statements of Comprehensive Income - For each of the years in the three-year period ended December 31, 2021 54 Consolidated Statements of Stockholders' Equity - For each of the years in the three-year period ended December 31, 2021 S5 Consolidated Statements of Cash Flows - For each of the years in the three-year period ended December 31, 2021 S6 Notes to Consolidated Financial Statements 57 b. Name and address of,firm preparing the allached f nancial statement including a letter stating the independent audit or review,has been performed by the,firm. Insight Response: KPMG LLP (Phoenix, Arizona) is the firm that prepared the financial statements, and we have included a letter from KPMG LLP stating that they have audited said statements. The letter can be found on the following pages. City Council 15 — 63 8/4/2026 10/13/2022 Request for Proposal Response#23-6692 Page 127 Insight RFP Response *I-- Cobb -. . . Technology Product Solutions and Related Services REPORT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM To the Stockholders and Board of Directors Insight Enterprises,Inca Opinion on the Consolidated Financial Statements We have audited the accompanying consolidated balance sheets of Insight Enterprises,Inc. and subsidiaries(the Company) as of December 31, 2021 and 2020,the related consolidated statements of operations,comprehensive income, stockholders'equity, and cash flaws for each of the years in the three-year period ended December 31,21321, and the related notes[collectively, the consolidated financial statements]_ In our opinion, the consolidated financial statements present fairly, in all material respects,the financial position of the Company as of December 31, 2021 and 2020, and the results of its operations and its cash Flows for each of the years in the three-year period ended December 31, 2021, in conformity with U.S. generally accepted accounting principles. We also have audited, in accordance with the standards of the Public Company Accounting Oversight Board(United States)(PCAOB),the Company's internal control aver financial reporting as of December 31,2021, based on criteria established in Internal Control -Integrated Framework(2013) issued by the Committee of Sponsoring Organizations of the Treadway Commission,and our report dated February 18, 2022 Expressed an unqualified opinion on the effectiveness of the Company's intemaI control over financial reporting. Claris far Opinion These consolidated financial statements are the responsibility of the Company's management.Our responsibility is to express an opinion on these consolidated financial statements based on our audits. We are a public accounting firm registered with the PCAOB and are required to be independent with respect to the Company in accordance with the U.S. federal securities laws and the applicable rules and regulations of the Securities and Exchange Commission and the PCA08. We conducted our audits in accordance with the standards of the PCAOB.Those standards require that we plan and perform the audit to Obtain *easonnbls assurance about whether the consolidated financial statements are free of material rriss-atement,whether due to error or fraud. Our audits included performing procedures to assess'he risks of material misstatement of the consolidated financial statements, whether due to error or fraud,and performing procedures that respond to those risks_ Such procedures included examining, on a test basis, evidence regarding the amounts and disclosures in the consolldated ilnanclal statements. our audits also inclucle7 evaluating the accounting principles used and significant estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements. We believe that our audits provide a reasonable basis for our opinion. Crrt7cal Audit Matter The critical audit matter communicated below is a matter arising from the current period audit of the consolidated financial statements that was communicated or required to be communicated to the audit committee and that: (1) relates to accounts cr disclosures that are material to the consolidated financial statements and (2) involved our especially challenging,subjective, or complex judgment.The communication of a critical audit matter does not alter in any way our opinion on the consolidated financial statements,taken as a whole, and we are not, by communicating the critical audit matter below, providim a separate opinion on the critical audit matter or on the accounts or disclosures to which it relates. Evaluation of revenue recognition As discussed in Note 1 to the consolidated financial statements,the Company recognizes revenue when it satisfies a performance obligation by transferring control of a product or service or by arranging for the sales of a vendor's product or serviceto a client. The Company measures 48 City Council 15 — 64 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 128 CobbInsight RFP Response # County, Georgia Technology Product Solutions and Related Services revenue based on the consideration received in a contrast with a client,and excludes any sales incentives and amounts collected on behalf of third parties.The Company offers hardware and software products, as well as services_ Given the number of product and service offerings, significant judgment is exercised by the Company in recognizing revenue, including the following decisions; • Determining the point in time when a customer takes control of hardware. • Determining the point in tirne when the customer acquires or renews the right to use or copy software under license and control t ansfers to the customer. • Evaluating the Company as either a principal or an agent for hardware and software products and services, and the related recognition of revenue from the customer on a gross or a net basis_ • Determining an appropriate pattern of revenue recognition for service performance obligations. We identified the evaluation of revenue recognition as a critical audit matter because the audit effort to evaluate the Company's revenue recognition judgments,including those noted above, was extensive and required a high degree of auditor judgment. The following are the primary procedures we performed to address this critical audit matter.We evaluated the design and tested the operating effectiveness of certain internal controls over the revenue recognition process,including controls related t7 the timing and pattern of revenue recognition and gross versus net revenue recognition. As part of testing the Company's intemal controls,we also involved information technology(IT) professionals with specialized skills and knowledge, who assisted in testing of general IT controls over significant systems and the evaluation of system interface controls and automated controls designed to determine the existence,accuracy, and completeness of revenue_ We evaluated the Company's significant accounting policies related to its product and service offerings by reviewing the terms of certain vendor and customer contracts and comparing the policies to the revenue recognit-on standard. We selected a sample of revenue transactions and performed the following for each selection: Obtained evidence of a contract with the customer. • Compared the amounts recognized and timing of revenue recognition to underlying documentation, including purchase orders,shipping documentation,and evidence of naym,-M if annlicnhIp.. • Evaluated the Company's application of their accounting policies to determine the timing and amount of revenue to be recognized. • Tested the presentation of revenue as gross or net by compari ng the Company's gross or net presentation to the attributes of the under€ying vendor support and the Cc mpa ny's a ccou nti ng policy. /s/KPMG LLF We have served as the Company's auditor since 1990. Phoenix,Arizona February 18,2922 49 City Council 15 — 65 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 129 Insight RFP Response Cobb County, Georgia Insight, Technology Product Solutions and Related Services MBLOC WTOR c. State whether the Proposer has ever had ra bankruptcy petition filed in its ncarne voluntarily or involuntarily. If yes, specify all relevant details. Insight Response: Insight has never had a bankruptcy petition filed in its name, either voluntarily or involuntarily. City Council 15 — 66 8/4/2026 10f1312022 Request for Proposal Response#23-6692 Page 130 Insight RFP Response # Cob. County, Georgia Technology Product Solutions and Related Services MBLOC�CTDR 8. National Contract a. Include a detailed response to A ttachment A, Exhibit A, OhINIA Partners Response for National Cooperative Contract. Responses shall highlight experience, demonstrate a strong national presence, describe how Supplier will educate its national sales force about the contract, describe how products and services will be distributed nationwide, include a plan for marketing the products and services n ationivide, and describe how i'ohinae will be tracked rand report to OMNIA Partners. Insight Response: Insight's response to Attachment A, Exhibit A, OMNIA Partners Response for National Cooperative Contract can be found below. OMNIA Partners Response for National Cooperative Contract Supplier must supply the following inform ation for the Principal ProcureaamentAgency to determine Supplier's qualifications to extend the resulting Master Agreement to Participating Public Agencies through OMNIA Partners. COMPANY A. Brief history and description of Supplier to include experience providing similar products and services. Insight Response: Over our 34 years in business, Insight has expanded through both organic growth and acquisitions to match the advancement of technology. Having humbly begun in 1988 out of a garage in Tempe, Arizona, Insight Enterprises is now a$9.4 billion industry-recognized solutions integrator. Founders Tim and Eric Crown established Insight Enterprises as Hard Drives International, inspired by a business plan that took root in a college assignment and using a cash advance from a credit card to act on it. Helping our clients on their digital journey is at the heart of what we do. From our original location in the United States, we expanded nationwide and entered Canada in 1997 and the United Kingdom in 1998. We now operate in 18 countries with 39 global locations. Through acquisitions and organic growth, we continued to increase our geographic coverage and expand our technical capabilities. Our track record of innovation marks our evolution as an industry- recognized solutions integrator differentiated by end-to-end expertise to envision, develop, securely deploy, and manage our clients' modern IT solutions at scale. Insight now ranks No. 373 on the Fortune 500, fulfilling a mission to help clients maximize the day-to-day value of IT while pursuing more incredible business transformation. Insight is also on the Channel Futures MSP 501, ranking No. 1 of IT service providers globally. Our Offerings Our offerings in North America and certain countries in EMEA and APAC include hardware, software, and services, including cloud solutions. Our offerings in the remainder of our EMEA and APAC segments consist of powerful software and certain software-related services and cloud solutions. On a consolidated basis, hardware, software, and services represented approximately 62%, 24%, and 14% of our net sales in 2021. This compares to 61%, 25%, and 14% of our net sales in 2020 and 60%, 27%, and 13%, respectively, of our consolidated net sales in 2019. City Council 15 — 67 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 131 Insight RFP Response Cobb C GeorgiaInsight, TechnologyProduct - - Our Areas of Expertise Insight developed comprehensive solutions to meet the market demand and deliver meaningful client outcomes at scale. We quickly adapt to new innovative technology trends to advance our technical expertise. Our nearly 11,500 global teammates help organizations be ambitious in their digital transformation by providing Insight Intelligent Technology Solutions in the following key areas: Modern Workplace, Modern Apps, Modern Infrastructure, Intelligent Edge, Data and Al, and Cybersecurity. Modern Workplace Intelligent Edge Create a productive,Flexible Gather and utilize data in the most and secure workplace. efficient way passible to enable real-time decision-making and .,.. affect pivotal outcomes. Modern Apps Data and Al [�'� Create new product Our r Leverage analytics and experiences and transform expertise Alto transform business legacy applications to driveoperations and user increased business value. experiences. s4� Modern Infrastructure Cybersecurity Architect and modernize multiciaud and Mitigate risks and secure networking solutions to drive business business assets. transformation. Insight Public Sector, Inc. Insight Public Sector, Inc. is one of the largest providers of technology to Public Sector clients in the United States. Insight brings a wealth of contract experience to our Public Sector clients, holding more than 250 contracts across the federal, state, local, and education verticals. We currently hold some of the largest contracts in the industry, from federal contracts, such as GSA and NASA SEWP, to national cooperative contracts like OMNIA Partners. We also hold state- wide contracts in over 40 different states. Collectively, these contracts and our dedicated Public Sector sales and services teams allow us to provide customized products and solutions that range from initial consulting, procurement, and product delivery to maintenance and support. Insight's purpose is to make meaningful connections that help organizations run smarter. Our value is our ability to guide, advise, implement, and manage IT solutions for our customers. Our strategy is to deliver relevant IT solutions to our customers on a scalable support and delivery platform. Our process knowledge and technical expertise allow us to assess, design and deploy IT solutions to help our customers enable, manage, and secure their IT environments. Our product fulfillment and logistics capabilities, management tools, and technical expertise make designing, deploying, and managing IT solutions easier for our customers while helping them control their IT costs. City Council 15 — 68 8/4/2026 1011 312022 Request for Proposal Response#23-6692 Page 132 Insight RFP Response ... County, Georgia Technology Product Solutions and Related Services "BLOC SxCTW B. Total number and location ofsalespersons enrplo.ved bl,Supplier. Insight Response: Insight Enterprises, Inc.'s (Insight Public Sector's parent company)employee counts, as disclosed in our Annual Report filed for December 31, 2017-2021, are provided below. 2021 2020 2019 2018 Sales 3,670 3,380 3,193 2,455 2,512 Management; Support; 2,955 2,820 3,961 2,424 2,024 Administration Consulting and Delivery 4,612 4,410 3,822 2,384 2,007 Distribution 387 396 285 154 154 Total 11,624 11,006 11,261 7,420 6,697 Insight Public Sector, Inc. (Insight) has over 250 state, local, and education (SLED) sales, support, and management teammates located throughout the United States, who either work in one of our 50 North American office locations, or via a home-based office. Insight Public Sector, Inc. North America 1kr r la o a vem 49 Edmonton r Calgary * i Winnipeg Spokane 10 Montreal • Toronto Minneapolis • � li:a°;Tcx� # � a • Kansas City i San Jose i Ner^� Yo-k Denver Chicago • • Columbus Washington,D.0 • St.Louis 0 0 • Los Angeles • * * * El Segundo Tempe • i ! 0 Roswell Conway *Atlanta Dallas Austin* • s Tampa s McAllen� • City Council 15 — 69 8/4/2026 1011312022 Request for Proposal Response#23-6692 Page 133 Insight RFP Response Cobb County, Georgia Technologyrr Solutions . Related Services C". Number and location of support centers (if applicable) and location of corporate office. Insight Response: Insight's corporate headquarter office is located in Chandler, Arizona. Distribution Facilities and Square Footage • Hanover Park, IL Warehouse(380,000 ft2) • Edmonton, AB (20,500 ft2) • Lewis Center, OH (84,640 ft2) • Calgary, AB (10,750 ftz) • Fontana, CA(4,000 ft2) • Sheffield, England (55,000 ft2) • Worthington, OH (126,000 ft2) • Ginsheim-Gustaysburg, Germany • Montreal, Quebec (28,000 ft2) (21,527 ft2) Service Desk Locations • Chandler, Arizona • Lewis Center, Ohio • Plano,Texas • Conway, Arkansas Insight Hybrid Claud Data Centers • ATL4— Roswell, GA (Atlanta) (5,200 ft2) • CMH1 —New Albany, OH (Columbus) • LAX4— El Segundo, CA(Los Angeles)(4 (10,000 ft2) Rack Cage) D. Annual sales for the three previous fiscal years. Insight Response: Insight Public Sector, Inc. SLED Sales (in thousands of US Dollars) 2021 020 2019 Products $1,362,538 $1,044,098 $617,021 Services $187,232 $141,190 $89,351 Total $1,549,770 $1,185,288 $706,372 Insight Enterprises, Inc. Sales (in thousands of US Dollars) 20202021 2019 Products $8,120,127 $7,172,155 $6,732,121 Services $1,315,986 $1,168,424 $999,069 Total $9,436,113 $8,340,579 $7,731,190 City Council 15 - 70 8/4/2026 10f1312022 Request for Proposal Response#23-6692 Page 134 Insight RFP Response Cobb County, Georgia Technology Product Solutions and Related Services MOM WTOR a. Submit FEIN and}Jun &Bradstreet report. Insight Response: Insight Public Sector's FEIN number is 36-3949000, and a copy of Insight's 2022 Dun & Bradstreet report can be found in Appendix D— Dun & Bradstreet Report 2022 at the end of our proposal document. F. Describe anY green or environmental initiatives or policies. Insight is committed to protecting the environment, including pollution prevention to reduce the adverse environmental impacts of our activities and services. Through a program of continual environmental improvement and monitoring, we look for opportunities to reduce consumption and improve efficiency, including the consumption of energy from sustainable sources, monitoring and minimizing the generation of waste at the source, and taking steps so that waste is handled in a safe, environmentally acceptable manner. We also promote the use of suppliers and contractors who are improving their environmental performance. We involve employees in the process of setting and publishing environmental objectives, improving the working environment, and seeking individual commitments and contributions to our initiatives. Insight North America Green Initiatives • Flexible work: We are providing more flexible work options, which reduces commuting and decreases requirements for office space. • Less travel: We have reduced business travel and increased use of video conferencing with partners and clients to help conserve resources and encourage hybrid work practices. • Smart lighting: We are replacing fluorescent lighting with energy-efficient LED lighting. • Repurposing equipment: Office chairs are recycled and old telephony is donated to charity for reuse. • Conservation efforts: We encourage teams to conserve power and use 100% recycled paper napkins and BioPAK disposable plates and cups in staff rooms. Corporate Citizenship Technology is one of our greatest resources for driving progress. In the 2022 Corporate Citizenship Report, learn how Insight continues to find new ways to build meaningful connections to help those we serve work and live smarter, and how the Ten Principles of the UN Global Compact guide how we do business. Please click the link below to navigate to our 2022 Corporate Citizenship report on Insight.com. https_/Iwww.insight.com/en US/about/outreach-and-partnerships.html City Council 15 — 71 8/4/2026 10/13/2022 Request for Proposal Response#23-6692 Page 135 Insight RFP Response Cobb County, Georgia Technology Product Solutions and Related Services �BLOC�CTOR F. Describe any diversht,programs or partners supplier does business with and how Participating Agencies Wray use diverse partners through the Master Agreement. Indicate how, if at all.,pricing changes when using rite diversity program. If there.are airy diversit ,programs,provide a list of diversht} alliances and a copy of their certifications. Insight Response: While Insight is not a minority, veteran or woman-owned small business, we are committed to the development and use of small businesses, including those owned by minorities, women, and veterans, when it makes good business sense and benefits all parties. Insight recognizes that diversity sourcing is a key business driver for many of our clients. Insight's strategic partnerships can help clients meet these goals. We also recognize that each client brings a different set of requirements as it relates to their current diversity program and procurement process. Insight offers a variety of programs that allow clients to leverage Insight's value-added services and global buying power, while having the opportunity to work directly with one of our certified diversity partners. + Direct, strategic partnerships with diversity companies working side-by-side to provide solid business solutions for our shared clients. + Sourcing products through Insight's supply chain of small and diverse suppliers. 3rd party leasing for Insight clients seeking diversity spend. We believe that by creating long-term relationships and providing business opportunities for minority-owned, woman-owned, and small businesses, we are better able to serve our clients and support the diverse communities in which we do business. Insight would be happy to discuss all available options should a Participating Public Agency want to learn more about our diversity programs. G. Indicate if supplier holds any of the helow certifications in any classified areas and include.proof of such certification in the response. o Minoritt} Women Business Enterprise Insight Response: No o Small Business Enteiprise (SBE) or Disadvantaged Business Enterprise(DBE) Insight Response: No • Historica ly Underutilized Business (HUB) Insight Response: No o Historically UnderntilLed Business Zone.Enterprise(HUBZone) Insight Response: No o Other recognized diversity certificate holder Insight Response: No City Council 15 — 72 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 136 Insight RFP Response Cobb County, Georgia Technology Product Solutions and Related Services PUBLIC�CTOR H. List any relationships with subcontractors or ajfiliates intended to be used when providing senkes and iderrti. (subcontractors meet rninority>-owned standards.If ant, list w-hich certifications subcontractors hold and certifiing agency. Insight Response: Insight has relationships with dozens of subcontractors, some of whom do meet minority-owned standards.At this time, since we do not know what specific services will be requested,we do not have any subcontractors to name in our response. In general, we use subcontractors to augment our services staff so that we are able to assist clients throughout the country. Subcontractors are available for such projects as Microsoft consulting services, cabling, installation of communication systems in fleet vehicles, professional services, staffing, asset disposal, break/fix, and help desk services. Insight has a formal subcontractor selection process in place which includes an in-depth business case review of the potential subcontractor by Senior Services Management, credit and background checks and execution of a Master Subcontractor Agreement. This review includes a thorough understanding of the subcontractor's capabilities, the ability of the subcontractor to meet Insight and client requirements, and a review of business references. Periodic audits are performed to ensure subcontractors are in compliance with Insight's contract and high performance standards. I. Describe how supplier differentiates itselffronr its competitors Insight Response: Our clients are our number-one priority, so our primary goal is to deliver client value, which helps us earn client loyalty. We expect our clients to achieve advantages by leveraging our unique capabilities to provide end-to-end secure digital transformation solutions and services. From IT strategy and design to implementation and management, we meet clients wherever they are now and work alongside them to get them to where they want to be. Whether implementing public cloud or as-a-service workplace solutions, designing a next-generation or hybrid cloud data center, or leveraging sophisticated Internet-of-Things ("IoT") and artificial intelligence solutions to improve our clients' experiences, we provide technical expertise and advisory services to our clients as an industry-recognized solutions integrator. Our go-to-market framework for our cloud and digital expertise is built on over 30 years of broad IT experience combined with strategic acquisitions, new cloud and digital knowledge, and deep partner relationships. We are uniquely positioned to help our clients maximize the values of their technology today— and accelerate tomorrow. Each of our areas of expertise represents a discrete area of growth for our business. When connected, they provide a platform for our clients to leverage our breadth of knowledge to solve their most relevant challenges. Powered by Insight's legacy technology supply chain expertise, we can support our services offerings within the hardware, software, and cloud solutions from market- leading and emerging manufacturer brands. We employ centralized and field-based sales, engineering, and services resources to execute our strategy to connect with our clients. We also invested in technical engineers, architects, and software developers who create and deliver integrated IT solutions to our clients globally, a capability we believe differentiates us in the marketplace. City Council 15 — 73 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 137 Insight RFP Response C... County, GeorgiaInsight, TechnologyProduct Solutions and Related Services Insight offers the most extensive product selection in the industry and a full range of services, including enterprise consulting, high-performance systems, integration, configuration, deployment, lifecycle management, and networking design. Our status as a global provider of IT products and services with 11,000+ employees located worldwide and our stature as a Fortune 500 company makes Insight a 'Trusted Advisor.' Our breadth of capabilities provides our clients with substantial buying power while following our business model to work with our clients to perform customized services such as you would find with a smaller Value-Added Reseller(VAR). Single Source Provider &Super Solution Integrator When evaluating IT suppliers, it is essential to look at the entire procurement process. IT management includes more than just buying a product. The value of the reseller relationship — the ease of having one contact to handle all your IT needs, from product procurement to services to asset disposition is a key component to your success. Using Insight as your single-source provider for IT products and services means you have only one relationship to build and maintain. It eliminates the need for multiple purchase orders, invoices, and chances for error. Today, organizations are facing more challenges than ever before. Organizations are assessing how to optimize IT operations and free up funds for the innovation required to manage today and prepare for a future that could be much different than anticipated. Manufacturer & Publisher Relationships Insight receives the best pricing offered by the central IT hardware manufacturers and publishers, such as HP, Inc., IBM, Lenovo, VMware, and Cisco. These strong relationships allow Insight to acquire better product allocations and higher levels of support than many of our competitors. Insight is proactive and aggressive in our efforts to lower our clients' costs continuously. We will employ our extensive manufacturer and publisher relationships to negotiate on our clients' behalf to reduce costs. J. Describe any present or past litigation, bankruptcy on reorgani_ation involving supplier. Insight Response: Insight is not involved in any pending or threatened legal proceedings that we believe would reasonably be expected to have a material adverse effect on its business, financial condition, or results of operations. Insight has never filed for bankruptcy. K. Felonv Conviction Notice:Indicate if the supplier: a. is a publicly held corporation and this reporting requirement is riot applicable; b. is not owned or operated by anyone who has been convicted of a felorr311; orc. is owned or operated by and individuals)who has been convicted of a felony and provide the names and convictions; Insight Response: Insight is a wholly-owned subsidiary of a publicly held corporation and the reporting requirement is not applicable. L. Describe any debarment or suspension actions taken against supplier. Insight Response: Insight has not had any debarment or suspension actions taken against it. City Council 15 — 74 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 138 Insight RFP Response # C. Georgia Insight, Technology Product Solutions and Related Services PUBLIC�CTOR DISTWB UTION/LOGISTICS A. Each offeror airarded an item under this solicitation may offer their complete product and senke offei4ngla balance of line. Describe the fill line of products and senkes offered by supplier. Insight Response: Insight is offering Cobb County and all Participating Public Agencies our complete portfolio of hardware, software, cloud solutions, and services, including but not limited to the following. Hardware Product Offerings We offer products from hundreds of manufacturers, including such industry leaders as Cisco, Dell/EMC, HP Inc., Lenovo, Hewlett Packard Enterprise Company ("HIDE"), hletApp,Apple, Microsoft, and IBM. Our scale and purchasing power, combined with our efficient, high-volume, and cost-effective direct sales and marketing model, allow us to offer competitive prices. We believe that providing choices from multiple partners enables us to better serve our clients by providing various product solutions to address their specific technology needs. In addition to our distribution facilities,we have "direct-ship" programs with many of our partners, including manufacturers and distributors, allowing us to expand our product offerings without increasing inventory, handling costs, or inventory warehousing risk exposure. As a result, we can offer billions of dollars of virtual inventory products to fulfill our performance obligations to our clients. Convenience and product options among multiple brands are vital competitive advantages compared to manufacturers'direct selling programs, which are generally limited to their brands and may not offer clients a complete or best-in-class solution across all product categories. Our Hardware Life Cycle Services consists of sourcing, procuring, staging, configuring, integrating, testing, deploying, refurbishing, and redeploying IT products spanning endpoints to infrastructure, regionally, or across the globe via the Insight footprint and our extensive engaged network of suppliers. Software Product Offerings Our clients acquire software applications from us through licensing agreements with software publishers or boxed products. We offer products from hundreds of publishers, including such industry leaders as Microsoft, VMware,Adobe, IBM Software, Symantec, and Citrix.As software publishers choose different models for implementing licensing agreements, organizations must evaluate the alternatives to ensure that they select the appropriate contracts and comply with the publishers' licensing terms when purchasing and managing their software licenses. With many publishers now offering public cloud-based software solutions in place of licenses consumed on- premise, we expect to continue migration to the cloud-based software alternatives. Our software lifecycle services consist of portfolio management, compliance, integration, and adoption, on- premise or in the cloud, regionally or globally. Solutions and Services Offerings As a comprehensive Solutions Integrator (SI), Insight takes a client-focused approach to helping organizations identify, adopt, and manage the most appropriate solutions to drive digital transformation and modernization for innovation. Our Areas of Expertise include the Modern Workplace, Modern Apps, Modern Infrastructure, Intelligent Edge, Cybersecurity, and Data and Al. With proven methodologies and experienced teams, we help enable operational efficiencies, City Council 15 — 75 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 139 Insight RFP Response rrr County, Georgia Technology rr Solutions a Related Services gain business agility, mitigate risk, manage compliance, address spiraling data growth, and meet the demands of the modern workplace. Our client-focused approach ensures the most appropriate solutions to drive digital transformation and modernization for innovation. Consulting C) Professional and Managed Services r4� Lifecycle Services Services so From guiding Agile and Realizing new strategies insure solutions Scrum methodologies and solutions is simplified run seamlessly with to leading 0CM and with Insight support optimization and Managed transformation,Consulting for the full scope of Services from Insight that Services drive value across implementation,from let you benefit from skilled the entire enterprise provisioning to migration resources and reduced through strategy,design, and adoption. internal burden. technology,and industry expertise. Modern Workplace Due to the recent rapid mobilization of the workforce, a dramatic shift in the IT support needs of the landscape of the typical workplace has changed forever. We help our clients modernize essential workplace products, platforms, and workflows to create enhanced environments for secure productivity and flexibility. Insight is dedicated to steadily enhancing end-users' experience as an established leader in the industry.. For five consecutive years, Insight's Workplace Services has been distinguished in Gartner's Magic Quadrant for focusing on clients' needs, having a cost-savings approach, and providing vital support for hybrid workforce and endpoint solutions. Insight can simplify the management of our clients' IT Lifecycle and enable a fast hybrid "work anywhere" environment for their workforce. We will consistently provide comprehensive device services (including DaaS, Managed Endpoint, warehousing, and multi-media messaging)for clients through assessment and strategy engagements. Modern Apps The applications our clients leverage to enable workers and delight end users can be a crucial differentiator for your organization. Applications are critical to operations, but it's common to struggle with challenges, from poor user experiences to skills gaps. An underperforming application environment often forces developers to find workarounds and IT to make quick fixes while the organization experiences a significant drag. We build modern business applications using repeatable methodologies and an agile, user-centric approach to help our clients' organizations innovate, differentiate, and grow. We future proof our clients' critical applications for increased innovation and organizational agility. City Council 15 — 76 8/4/2026 10/13/2022 Request for Proposal Response#23-6692 Wage 140 Insight RFP Response Cobb County, Georgia Technology Product Solutions and Related Services PUBLIC�CMR Modern Infrastructure Technology-driven transformation is on a steep growth trajectory. Insight helps organizations modernize to drive value with proven technology architectures and flexible cloud and data solutions. The result is leveraging technology investments to create an engine of growth. We architect and deliver modern infrastructure solutions, management, and support spanning cloud and data center platforms, modern networks, and edge technologies, to enable our clients' organizations' digital transformation. We strive to exceed our clients' demands to accelerate faster in the cloud, and our knowledgeable teams maintain essential relationships with crucial cloud partners. Intelligent Edge Traditional architectures are focused on the data center. Modern architectures incorporate cloud and hybrid cloud, converged solutions, and potential solutions like containers. The intelligent edge extends the perimeter to new places —factory floors, cornfields, retail stores, wind turbines, surgical units, coal mines, and nearly anywhere you could imagine. We architect and deliver edge solutions spanning network, compute, storage, and artificial intelligence ("Al") and machine learning ("ML")to drive value and deliver ongoing support for the IoT. Although some aspects of the intelligent edge mirror traditional approaches, there are many novel considerations. Go from idea to execution with Insight. Our team can support clients using case identification, strategy, architecture and design, deployment, testing and optimization, and monitoring and management —the full spectrum of realizing your intelligent edge. Data & Artificial Intelligence (AI) Insight brings multidisciplinary expertise, hardened skills across all major technology partners, and a depth of vision that outperforms our competition. We modernize data platforms and architectures and build data analytics and AI solutions that transform our clients' operations and user experiences. What Insight can deliver to our clients: • Modern data platforms, cloud, and infrastructure. • Data, Al, and ML solutions use case development, design, and implementation. • Data and analytics estate development/re-development and unification. • Security and governance for data and Al solutions. Dybersecurity I Security and Networking Innovation and growth are necessary. Thus, networking and security best practices must keep evolving. Our team can offer guidance and technical support at every step, focusing on aligning business and IT strategies. Insight delivers comprehensive ransomware and cyberthreat prevention and protection solutions and strategies while enhancing visibility and context with fewer manual inputs. City Council 15 — 77 8/4/2026 10/13/2022 Request for Proposal Response#23-6692 Page 141 Insight RFP Response b -. . . Technology Product Solutions and Related Services nOLOC WTOR What we'll provide to our clients: + Alleviate large-scale security teams through simplified security management. + Security framework implementation (Secure Access Service Edge, Zero Trust, software- defined). + Wireless connectivity architectures and implementations, including CBRS and standup outdoor units. • Security for hybrid cloud and multi-cloud leveraging automation. + Artificial Intelligence (Al), machine learning, and advanced methodologies. + Modern data protection spans cloud, edge, and on-premises environments, encompassing data classification, governance, compliance, and disaster recovery. + Software-defined technologies, including SD-WAN, SD-LAN, and SDDC. B. Describe how supplier proposes to distribute the products/sen3ice nationwide. Include any states inhere products rind services will not be offered under the Master Agreement, including U.S. Territories and 011tlyirrg Areas. Insight Response: Insight maintains a primary inventory of$70 to 80 million on hand in Hanover Park, Illinois. This inventory is not shared or divided among other geographic offices. Many of our nationwide competitors can claim to have larger inventories; however, when it is distributed to hundreds of locations or franchises across the country, the inventory is much smaller, diffused, and harder to consistently allocate to our clients. Insight works closely with our major business partners to privatize inventory and will stock additional products to meet specific project and rollout schedules. Insight's 380,000 square foot distribution center and configuration lab is a state-of-the-art facility ensuring maximum efficiency. The latest innovations in radio frequency monitoring, bar coding, batch/zone picking, and automated product movement, allow Insight to ship over 4,500 orders per day. Insight also can draw an additional $2 to $3 billion in inventory from several nationwide distribution centers. Insight is currently online (real time)with Ingram Micro and TD Synnex. We can access their inventories from our systems to view additional inventory. Many dealers prefer to wait and receive their own allocation of product from the manufacturer. At Insight, we view second sourcing as an intangible value added that helps us deliver product faster and make our clients more efficient. We can find any product, anywhere in North America. Product from these locations can be drop shipped and sent via overnight carrier if requested by our clients. As a product becomes increasingly difficult to procure, Insight will ask for and receive the distribution data history for the product and call all the companies that obtained shipments from the manufacturer. City Council 15 — 78 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 142 Insight RFP Response 91— . . County, Georgia Technology Product Solutions and Related Services "OLICUCTW Finally, Insight has established a network of distribution partners that we utilize on a regular basis. Our purchasing staff will call this channel of contacts and work to procure product when necessary. C Describe how Participating Agencies are ensured they will receive. the Master Agreement pricing; include all distribution channels such as direct ordering, retail or in-store locations, through distributors, etc. Describe how Participating Agencies verifi,and audit pricing to erasure its compliance}rith the Master Agreement. Insight Response: Insight takes contract compliance very seriously, and we have a dedicated Contract Compliance team that sits under Legal to ensure we're adhering to the terms and conditions of our contracts. From a systems perspective, Insight has a Contracts Module that is designed specifically to reduce possible human error. The system calculates the contract sell price, preventing anyone from charging more than the approved contract price. This function disallows the sales team from saving a quote or order unless the price is at or below the contracted price. Insight's Compliance team is the only team capable of assigning a contract to an account. The system, through a series of rules, automatically assigns the products to the contract. Sales cannot misrepresent that a specific product is on contract when it is not. The Compliance team audits the sales activity and reviews every new account for accuracy (so that the contracts related are accurate). Insight does not have any retail or in-store locations, nor we do sell our products, services, and solutions through distributors. All sales will be made directly through Insight via our sales teammates. D. Identify all other companies that will be involved in processing, handling or shipping the productslservice to the end user. Insight Response: Products shipped from Insight's Distribution Facility in Hanover Park, Illinois, can be shipped via UPS, Fed Ex, Truckiine, major air/heavy freight carriers such as Ceva, PGL, or a client-requested carrier. The number of business days for delivery after receipt of order varies based on the method in which the product was shipped (i.e., UPS, FedEx, etc.)and the priority it was shipped. Due to our large shipping volume, Insight has negotiated some of the best rates with many of the carriers listed. Insight will ship products using the most aggressive priced carrier depending on poundage and scheduled delivery. Insight will adhere to specific client requests to use a different carrier and/or upgrade to a "Priority" shipment. Because Insight cares about the security of our clients' shipments, we have instructed our delivery agents not to leave packages at a client location without a signature. Clients may choose to have their order delivered to an alternate location if they will not be available to receive it. For hardware, we have "direct-ship" programs with many of our partners, including manufacturers and distributors, allowing us to expand our product offerings without increasing inventory, handling costs or inventory risk exposure. As a result, we can provide a product offering with billions of dollars of products in virtual inventory. Convenience and product options among multiple brands are key competitive advantages compared to manufacturers' direct selling City Council 15 — 79 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 143 Insight RFP Response Insight,Cobb County, Georgia TechnologyProduct Solutions and Related Services programs, which are generally limited to their own brands and may not offer clients a complete or best-in-class solution across all product categories. Insight will provide free basic best way ground shipping for all applicable orders placed under the Master Agreement to any Participating Public Agency within the continental United States. Should a Participating Public Agency require expedited andlor a customized shipping solution or if the product is considered heavy weight, we will provide a written quote of estimated freight charges prior to order placement. As standard business practice, shipments are delivered Monday through Friday, with no deliveries on weekends or holidays. We do offer limited Saturday delivery service-, however, this service is not available for all products, from all shipping warehouses, or for all delivery locations. There is no online option for setting a shipment for Saturday delivery. In order to check on the availability of Saturday delivery for your desired product, please call us at 1.800.INSIGHT (1.800.467.4448). E. Provide the number, sire and location of Suppliers distribution facilities, warehouses and retail nehrorh as applicable. Insight Response: Insight provides inventory management and warehousing services from our Insight-operated Distribution and Integration Facilities in the United akwo States, Canada, UK, and Germany. Our facilities - y ensure maximum efficiency, boasting the latest t innovations in radio frequency monitoring, bar coding, batchlzone picking, and automated product movement, allowing us to ship over4,500 orders per day in the U.S. alone. Insight's flagship Hanover Park facility houses our primary inventory of$70-$80 million in products ' from over 1,500 leading manufacturers. Cur inventory is not shared or divided among other geographic offices. At 380,000 square feet, this location provides us the ability to offer our clients enhanced lifecycle services. The largest of its kind, we offer warehousing, integration, and break/fix services. Insight's acquisition of PCM in 2019 complemented our supply chain optimization solution offering and added scale by increasing our distribution center footprint in North America. Facilities included with the acquisition include- • Lewis Center, CH: 84,640 ft2 • Worthington, CH: 126,000 ft2 • Fontana, CA: 4,000 ft2 • Edmonton, AB: 20,500 ft2 • Calgary, AB: 10,750 ft2 These facilities allow for a combined 594,000+ ft2 across North America. City Council 15 — 80 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 144 Insight RFP Response Cobb County, Georgia Insight, Technology Product Solutions and Related Services �80C�CTOR MrARKET17VG AND SALES A. Provide a detailed ninety-dqj,plan beginning front aivard date of the Master Agreement describing the strategy to inintediately intpleraent the Master Agreement as supplier's primary go to market strategy for Public Agencies to supplier's teams nationnvide, to include, but not lintited to. i. Executive leadership endorsement and sponsorship of the award as the public sector go-to-market strategy within first 10 days ii. Training and education of Supplier's national sales force with participation from the Supplier's executive leadership, along with the OAINIA Partners Leant irithin first 90 daYs Insight Response: As a current OMNIA Partners Supplier who has worked with the AMNIA Partners team (and the U.S. Communities team before that) for over thirteen years, Insight has the experience and the knowledge needed to roll out and implement a new OMNIA Partners contract. As such, we fully anticipate a seamless transition from our current contract to a new contract award. As part of that transition, here are the activities we will undertake for implementation of the new Master Agreement. 90-Day Within 10 days of award our Senior Vice President of Public Sector, Scott Friedlander,will provide his endorsement and sponsorship of the award as Insight's strategic go-to-market contract vehicle for our SLED customers to the following groups: • Executive senior leadership at OMNIA Partners • Executive senior leadership at Insight • Insight's extended SLED sales teams Within 30 days of award Our National Account Manager, Erica Falchetti,will connect with her counterparts at OMNIA Partners to have an initial kickoff call to discuss timelines and expectations. Insight's Contract Compliance Team will set up the new contract in our SAP system,ensuring that the pricing structure proposed in our response is reflected accurately in the system. A required training will be conducted by our National Account Manager and our Contract Compliance Team for all Insight SLED sales, services, and operations teammates to ensure there is a clear understanding of the deliverables, service-levels, and related information. Within 60 days of award Insight will reach out to all agencies who have a formal piggyback contract in place under the current contract so that a new formal piggyback contract can be created under the new contract award. Within 90 days of award Insight will connect with the OMNIA Partners Sales team and Member Development team to provide training on our new contract. City Council 15 — 81 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 145 Insight RFP Response Cobb County, Georgia Technology Product Solutions and Related Services PUBLIC�CTOR B. Provide a detailed ninety-dray plan beginning from aivard date of the Master Agreement describing the strategy to market the Master Agreement to current Participating Public Agencies, existing Public Agenct= customers of Supplier, as well as to prospective Public Agencies nationivide immediately upon award, to inchide, but not limited to. i. E-xecutive leadership endorsement and sponsorship of the award as the public sector go-to-market strategy ivithin first 10 days Insight Response: Please see the 90-Day Implementation Plan above. ii. Training and education of Supplier's national sales force with participation fi oni the Supplier's executive leadership, along with the DMNIA Partners team within first 90 daYs Insight Response: Please see the 90-Day Implementation Plan above. iii. Design,publication and distribution of co-branded marketing materials itrithin first 90 dr�us. Insight Response: As a current DMNIA Partners Supplier who has worked with the DMNIA Partners team (and the U.S. Communities team before that)for over thirteen years, Insight has the experience and the knowledge needed to market a new DMNIA Partners contract. Here are the activities we will undertake to market the Master Agreement. 90-Day Within 30 days of award The Insight and DMNIA Partners marketing teams will meet to discuss and plan activities to promote the new contract. This will include Electronic Direct Mail, marketing collateral,and updates to both Insight's and DMNIA Partners' websites.A deadline will be set for finalizing the deliverables. Within 60 days of award The Insight and DMNIA Partners marketing teams will meet to review collateral and discuss any other planned marketing outreach efforts. Within 90 days of award All collateral will be finalized and a timeline will be created for distributing the marketing collateral to existing Insight clients and to registered members of DMNIA Partners. iv. Commitment to attendance and participation with OMNIA Partners at national (i.e. NIGP Annual Forum,NPI Conference, etc.), regional (i.e. Regional NIGP Chapter Meetings, Regional Cooperative Summits, etc..) and supplier-specific trade shows, conferences and meetings throughout the tern of the Master Agreement Insight Response: Insight commits to attend and participate with AMNIA Partners at national, regional, and supplier-specific trade shows, conferences, and meetings throughout the term of the Master Agreement. City Council 15 — 82 8/4/2026 10/13/2022 Request for Proposal Response#23-6692 Page 146 Insight RFP Response # C. Georgia Insight, Technology Product Solutions and Related Services PUBLIC�CTOR V. Commitment to attend exhibit and participate at the NIGP Annual Forurn in an area resen!ed b'v OMNL4 Partners for partner suppliers. Booth space will be purchased and staffed 4V Supplier.In addition, Supplier commits to provide reasonable assistance to the overall promotion and marketing e forts for the AYGP Annual Forunt, as directed hil OMNIA Partners. Insight Response: Insight commits to attend, exhibit at, participate in, promote, and market the NIGP Annual Forum in an area reserved by OMNIA Partners for partner suppliers. Insight has been exhibiting at the NIGP Annual Forum for over ten years. 14. Design and publication of national and regional advertising in trade publications throughout the term of the Master Agreement. Insight Response: Insight will work with OMNIA Partners to create a national print advertising campaign for this contract. Among the possible publications for consideration are Center for Digital Government/Center for Digital Education / Government Technology, E❑UCAUSE Review, and American City & County. We currently partner with OMNIA Partners on these types of advertising activities. vii. tangoing marketing and promotion of the Master Agreement throughout its terns{case studies, collateral pieces,presentations,promotions, etc.). Insight Response: Insight will continue to work closely with OMNIA Partners in the development of a mutually agreeable marketing plan. We believe that marketing efforts should be primarily focused on decision makers in both procurement and IT, as we have found that marketing to these higher-level decision makers results in a significantly higher return on investment. The following is a general overview of our marketing commitment. Insight Commitment Insight commits to spend up to 0.25% of contract revenue in marketing activities to promote the contract. These activities will include, but not be limited to, participating in tradeshows, creating co-branded marketing collateral, developing sales contests, driving awareness of the contract, and other activities as determined by Insight management. Incremental Funding Insight will make a coordinated effort internally to work with our manufacturer and publisher partners to provide incremental marketing funds for promotion of the contract and the manufacturer's/publisher's products and solutions. Collateral Insight will work with OMNIA Partners to create marketing collateral, similar to what we've done under the current contract. An example of that collateral is included in Section 9— Appendices, Appendix E. Case Studies Insight will work with OMNIA Partners to document case studies, similar to what we've done under the current contract. An example of a case study is included in Section 9 — Appendices, Appendix F. City Council 15 — 83 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 147 Insight RFP Response 91-- C... County, Georgia Technology •. Solutions . Related Services Electronic Direct Mail (EDM) Insight will create EDMs for our "opted-in" public sector clients to make them aware of the new contract. viii. Dedicated C)AfNL4 Partners internet web-based homepage on Supplier's website with: • O AEVL4 Partners standard logo; • Copy of original Request for Proposal; • Copy of Master Agreement and amendments between Principal ProcurementAgenn,and Supplier; • Suntntan,gfProducts and pricing; • Marketing Materials • Electronic link to OA17VL4 Partners'website including the online registration page; • A dedicated toll ftee number and email address,for OMIVIA Partners Insight Response: Insight currently has a dedicated OMNIA Partners internet web-based homepage on our website, located here: www.ips.insight_comlomnia. Upon notice of an award, we will update the website with information about the new contract. C. Describe hone Supplier will transition any existing Public Agency,customers'accounts to the Master Agreement available nationally through OMIVIA Partners. Include a list of current cooperative contracts (regional and national)Supplier holds and describe hoer the Master Agreement it°ill be positioned among the other cooperative agreements. Insight Response: As an existing contract holder with OMNIA Partners, Insight has spent the last thirteen years actively marketing and promoting our contract to Participating Public Agencies. During that time, over 5,000 registered agencies have chosen to purchase from us through our OMNIA Partners contract. Insight is completely committed to the marketing and success of this contract and will continue in our go-to-market sales strategies including: • Insight will seek to leverage this contract with our more than 60,000 current public sector clients by utilizing our existing sales teams and processes, as well as through the marketing activities described elsewhere in this response. • Insight sales teams will proactively engage the local vendor community to promote this contract's value proposition and its specific value to their relative local contractual situations. The following is a list of SLED multi-state cooperative contracts held by Insight. This list does not include contracts where Insight has been named as an authorized reseller on a manufacturer- held contract, as we are not the primary contract holder for such contracts. • NASPO ValuePoint Software VAR . NASPO ValuePoint Cloud Solutions ■ Equalis Group . Sourcewell (Cisco & Microsoft Unified Communications Solutions) While we understand that our existing contracts may be viewed as an obstacle to our ability to succeed in and broaden this contract, Insight believes our existing contractual relationships are actually a benefit to OMNIA Partners. We will seek to leverage the existing relationships that we have developed under these contracts to: City Council 15 — 84 8/4/2026 10//312022 Request for Proposal Response#23-6692 Page 148 Insight RFP Response 91-- C... County, Georgia Technology Product Solutions and Related Services "BLOC SXCTW Transition clients over to the OMNIA Partners contract(when possible). • Position the OMNIA Partners contract with clients as an alternative contract vehicle for all items not covered by their existing contracts. • Discuss the value of moving their acquisition efforts to the OMNIA Partners contract with procurement officials. Ideally this conversation should be pursued jointly with both the appropriate local vendor partners and the OMNIA Partners Regional Managers and Member Development Managers. D. AcAwowledge Supplier agrees to provide its logo(s) to OMAIA Partners and agrees to provide permission for reproduction ofsuch logo in marketing communications and promotions.Acknowledge that use of OMNIA Partners logo will require permission for reproduction, as well. Insight Response: Insight agrees to provide our logo to OMNIA Partners and agrees to provide permission for reproductions of such logo in marketing communications and promotions. Insight also acknowledges that use of the OMNIA Partners logo will require permission for reproduction. D. Conflirn7 Supplier will be proactive in direct sales of Supplier's goods and services to Public Agencies nationivide and the timeN follow up to leads established by 4MNIA Partners.All sales materials are to use the C1AML4 Partners logo. At a minimum, the Supplier's sales initiatives should communicate: i. Executive leadership endorsement and sponsorship of the award as the public sector go-to-market strategy:within first 10 days ii. Best government pricing iii. No cost to participate iv. Non-exclusive Insight Response: Insight confirms that we will be proactive in our direct sales of goods and services to Public Agencies nationwide and that we will follow up on any leads established by OMNIA Partners. We have an existing email alias, OMNIA(d)insight.com, where leads are currently sent, and those leads are immediately forwarded to the appropriate Insight sales teammate. Insight further confirms that all sales materials will be presented to the OMNIA Partners marketing team for review before they are distributed to Public Agencies. Insight commits that our sales materials will communicate 1) executive leadership endorsement and sponsorship, 2) best government pricing, 3) no cost to participate, and 4) the fact that our award is non-exclusive. F Conflirrn Supplier ivill train its national sales force on the Master-Agreement. At a ntinirnunt, sales training should include i. Ket°features of Master Agreement ii. Working knowledge of the solicitation process iii. Awareness of the range of Public Agencies that can utilLe the Master Agreement through AMNIA Partners iv. Knowledge of benefits of the use of cooperative contracts City Council 15 — 85 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 149 Insight RFP Response C... County, Georgia Technology Product Solutions and Related Services nBLOC�CTDR Insight Response: Insight confirms that we will train our national sales force on the Master Agreement, and that the training will include 1) key features of the Master Agreement, 2) working knowledge of the solicitation process, 3) awareness of the range of Public Agencies that can utilize the Master Agreement through OMNIA Partners, and 4) knowledge of benefits of the use of cooperative contracts. Upon contract award, our SLED sales teams will participate in mandatory training on the new contract, including all details on our corporate, pricing, and sales commitments. On a continuing basis, extensive training on the OMNIA Partners contract will be provided to all new sales and support staff before entering the sales floor. Additionally, we will provide annual refresher trainings to our sales, services, and support teams so they remain current and focused on our primary offering. Every Insight teammate who works with public sector clients must go through a series of specific trainings to ensure that the teammate understands not only the public sector client but also acknowledges that they will adhere to all applicable laws, regulations, and policies that are involved with providing service to a client in the public sector, including our contracts. Training sessions are handled by Insight's Learning & Development and Compliance Teams. We drill down to the individual teammate's responsibilities and specific client base to ensure he or she understands the contracts that will be supported by the teammate. G. Provide the name, title, e-mail and phone number for the person(s)who will be responsible fora i. Executive,Support ii. Marketing iii. Sales A% Sales Support 1% Financial Reporting W. Accounts Payable vii. Contracts Insight Response: Insight's OMNIA team is as follows: i. Executive Support: Scott Friedlander, Senior Vice President— Public Sector, scott.friedlander(cDinsight.com, 703.594.8129 ii. Marketing: Kathy Kramer, Marketing Manager, katherine.kramer(a7insight.com, 937.415.9427 iii� Sales: Erica Falchetti, Sr. SLED Market Leader— Capture & Business Development, erica.falchetti(a)insiaht.com, 480.333.3071 iv. Sales Support: Tone Tuskan, Manager— SLED Client Operations, tone.tuskana,insight.com, 509.742.2283 v. Financial Reporting—Virginia Mace, SLED Compliance Specialist, sled reporting(a)insight.com, 480.333.3068 via Accounts Payable —Virginia Mace, SLED Compliance Specialist, sled reporting a}insight.com, 480.333.3068 vii. Contracts — Brittany Dunaway, Manager— SLED Compliance, sledcontractsainsight.com, 480.366.7029 City Council 15 — 86 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 150 Insight RFP Response GeorgiaCobb County, Technology Product Solutions and Related Services PUBLIC�CTOR H. Describe in derail how Supplier's stational sales force is structured, including contact information far the highest-level executive in charge of the Sales tears. Insight Response: Insight has four Sales Market Leaders who oversee all our sales teams. Kevin Hallihan leads our field sales teams in the East and Central, Brian Louderback leads our field sales teams in the West and TOLA, Ken Richter leads our national inside sales teams, and Clayton Boras leads a team dedicated to higher education entities. All told, we have over 100 dedicated sales teammates and managers who sell only into the state, local, and education space. These sales teammates are supported by an additional 150+ dedicated SLED client operations, software, services support, business development, and contract compliance teammates. Sales and support teammates are spread throughout the U.S., both in company offices and in remote home offices. This coverage helps to ensure our clients have access to a team of people at Insight, regardless of what time zone they may be in. We have provided an organizational chart in Section 9— Appendices, Appendix A. The highest level executive in charge of the sales team is Scott Friedlander, Senior Vice President —Public Sector. His contact information is as follows: Scott Friedlander, SVP Public Sector scott.friediander@insight.com 703.594.8129 - L F-xplain in detail how the sales teams will work with the COMMA Partners team to implentent, grow and service the national program. Insight Response: Many of Insight's 100+ SLED sales teammates already have relationships with their OMNIA Partners counterparts, both in Sales and in Member Development. Additionally, our sales teams have years of experience in positioning and selling the value of the OMNIA Partners contract. Our commitment to growth is reflected in our contract sales, which have increased steadily over the past 13 years, and which have more than doubled since we were awarded the most recent contract back in 2016. Additionally, Insight invests more than $500,000 annually in marketing and sales development funds specifically towards growing sales under our existing contract. Upon award of a new contract, we are fully committed to making continued large investments in this area. Insight will continue to partner with the AMNIA Partners team through joint sales calls, tradeshow attendance, and participation in team calls. I. Explain in detail hoar Supplier will manage the overall national program throughout the term of the Master Agreement, including ongoing coordination of warketing and sales efforts, timely new Participating Public Ageno)account set- up, tintely contract administration, etc. City Council 15 — 87 8/4/2026 10/13/2022 Request for Proposal Response#23-6692 Page 151 Insight RFP Response # C... County, Georgia Technology Produci Solutions and Related Services MBLOC�CTDR Insight Response: As an existing Supplier with OMNIA Partners, Insight has over 13 years of experience in managing the national program. We have long-standing relationships with the OMNIA Partners team, including Marketing, Partner Development, Member Development, and Sales. Upon award of a new contract, we will continue our regular cadence with these teams, which includes a monthly meeting between the Insight and OMNIA Partners marketing teams, regular participation on sales team calls, and consistent communication with our designated Vice President for Partner Development. Erica Falchetti will continue to serve as Insight's National Account Manager and will be responsible for coordinating activities between Insight and OMNIA Partners. Additionally, Insight's Contract Compliance team will be responsible for the administration of the contract and will ensure that we are remaining compliant with the terms and conditions of the contract. Any leads that come to us from either the OMNIA Partners Sales team or the Member Development team will be immediately handed over to the Insight account executive for that Participating Public Agency. If we don't have an account set up for the agency (which, in our experience, is rare), the Insight account executive will ensure one is created in a timely manner. Insight understands that the success of our contract is dependent on clear lines of communication, and we commit to strengthening our relationships with the OMNIA Partners team to ensure the communication continues throughout the term of this Master Agreement. J. State the amount of Supplier's Public Agency sales for the previous fiscal year. Provide a list of Sripplier's top 10 Public Agerrc,customers, the total purchases for each for the previous fiscal year along ivith a key contact for each. Insight Response: Insight's gross sales to SLED entities in fiscal year 2021 totaled $1,362,538,000. Below is a list of Insight's ten largest SLED clients, along with the total purchases for fiscal year 2021. Contacts at the below agencies have not given their approval for their information to be publicly released. Should you need to contact any of these agencies, please reach out to Erica Falchetti, erica.falchettiainsight.com. Tennessee Department of Finance and Administration ($46,164,000) + Washington Consolidated Technology Services ($30,331,000) + Colorado Governor's Office of Information Technology ($25,959,000) + Texas Health and Human Services Commission ($21,953,000) + Mesa Unified School District ($21,089,000) + New Jersey Judiciary Court System ($19,286,000) • Miami-Dade County ($18,892,000) + Kentucky Commonwealth Office of Technology ($17,671,000) + Iowa Office of Chief Information Officer ($17,330,000) New Jersey Office of Information Technology ($15,012,000) City Council 15 — 88 8/4/2026 10/13/2022 Request for Proposal Response#23-6692 Page 152 Insight •• Cobb County, Technology od Solutions r Related Services K. Describe Supplier's infonnation systems capabilities and limitations regarding order management through receipt of payment, including description of multiple platforms that mqy be used for any of these functions. Insight Response: Insight's account management model integrates a deep footprint of field sales representatives and consultants with inside sales personnel in locations around the United States. Our account management approach ensures our clients have expert support and strategic alignment of their hardware, software, cloud, and services requirements. Our clients' IT technology and procurement teams will benefit by having the advantage of working with a dedicated account team that is familiar with and adheres to their internal processes and methodologies. Insight utilizes SAP as the internal ERP system for managing client account information. SAP also supports various order entry and inventory control functions. Quotes and Order Placement Quotes can be requested electronically through Insight's e-procurement portal, or via an agency's dedicated account team (via email, phone, or fax). All mediums will elicit pricing, product availability, configuration, and shipping information. Using Insight's web portal, end users can save items in their cart as a quote for purchase later. Saved quotes can also be emailed. Should the user decide to (and have the authority to) purchase the quoted items, the saved quote can be turned into an order that will be placed online. Insight's web purchasing portal displays an order confirmation screen after the order has been placed. The end user or user account that placed the order will also receive the following via email: + A copy of the notification confirming the web order has been received Advanced Shipment Notification (ASN)when product from the order ships. Below is an example of the Advanced Ship Notification (email that Client/Buyer Receives) AWANCE SHIP NOTICE Your order has been picked and packed for shipping. Please seeyour tracking number(s)below. If tracking information is not yet available, please check it again the fvllvworbusiness day,We appreciate your businessand are committed to delivering excellent service. Material Description Order City ShpdCity WpDate CHS-7080-MFF OPTIPLEX 708G MFF IS-1OS00T8GB 256SS-D B 10 10 19-JAN-2D21 See below Delivery 0820737617 21D•AUNF-CHSPSC DELL 22 MONITOR-E2220H 27 27 19-JAN-2024 See below Delivery 08-20737617 Serial0:9DYXD73,9FOXD73,9FOYDB,9F1XD73,9F1YD73,9F12073,9F2XD73,9F2Y073,91`22D73,9FIXD73 For online orders, clients will receive the ASN by default. This setting can be turned off if desired. An additional email can be added at the time of order placement to also receive the ASN. This feature is unique to Insight's ASN tool. Insight's ASN is available via hard copy, verbal and/or web-based purchasing. ASNs are also available for non-web orders placed through Insight's City Council 15 — 89 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 153 Insight RFP Response b -. . . Technology Product Solutions and Related Services nskoc WTOR ordering system by the Insight Account Team. After an order has been placed, end users with appropriate permissions can add an ASN for future shipments from that order. Tracking Orders End users will have access to review purchase orders in detail and even track shipped orders. Multiple levels of information are built into the system to provide end users with details, which can be sorted by the following criteria: • Invoice Number + Order Date • Purchase Order Number • Ship Date • Tracking information with direct link to shipper's website (i.e., FedEx, LIPS) • Order Numbers • Ship to Address • Delivery Status • Serial Numbers (if applicable) For added convenience, Insight has integrated our order processing, labeling, and tracking systems with the systems of major freight carriers. Order tracking numbers are hyperlinked to the freight carrier's tracking system for up-to-the-minute information regarding order status. This integration helps to ensure efficient and accurate deliveries that are traceable by both Insight and our clients. Order Timeframes Orders containing product available in our$70-$80 million inventory held in Hanover Park, Illinois, will ship the same day providing no configuration services are needed and the order is received by 3:00 p.m. Central Time. Insight will ship all orders missing this cutoff time the following business day as a standard operating procedure. Software orders placed by 3:00 p.m. local time will ship that day. Insight maintains a 99.998% two-business day delivery rate for such "pick and pack" products. As a reseller, product availability is based on the manufacturer, so it will vary by product line. Should the product need to be configured in our Integration labs, the normal turnaround time is two to three working days. If Insight runs into some extenuating circumstances that would create lab backlogs, the client will be notified so schedules can be changed accordingly. Our configuration labs operate 5 days a week, 24 hours a day. The integration between our network and our distribution partners ensures advanced levels of service for our clients. For example, our order-processing system automatically chooses the warehouse closest to a client's delivery point so that orders placed by 3:00 p.m. local time are generally shipped that day. Overnight shipment cutoff from our distributor partners is 3:00 p.m. if product is in a west coast warehouse. Invoices Invoices are processed and sent to the designated billing address the day following product shipment, or in the case of licensing, the day after order placement, and can be sent via hard copy, EDI, or in a summary billing statement. Maintenance is invoiced in advance of the coverage period, based on the contractual agreement with the publishers. City Council 15 — 90 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 154 Insight RFP Response . -. . . Technology Product Solutions and Related Services MBLOC WTOR The current Insight invoice format for products includes purchase order number, invoice number, purchase date, bill to and ship to information, a detailed product description, serial number (if applicable), manufacturer product number, unit pricing, number of units ordered, terms of payment, method of shipment indicating both carrier and terms, cost of delivery, and any applicable sales tax. Non-standard, client-specific information can additionally be provided on Insight invoices and reports. Insight can work with our clients to mutually determine the processes for attaining and providing such information. For services, Insight itemizes bills based on the client billing requirements and the type of services provided. Insight is willing to discuss and mutually agree upon how bills are itemized, and the level of cost detail required to meet our clients' billing requirements. In addition to the previously listed billing options, Insight currently offers clients the ability to exchange business documents electronically using both ANSI X.12 EDI (Electronic Data Interchange) and XML 1326 (Business-to-Business)standards. These processes are standard Insight functionality that provide highly reliable alternatives for manual business transactions reducing cost and improving turnaround times. Payments Payments sent to the retail lockbox are posted to the client's account the same day the bank deposits the check without any intervention from accounts receivable. Payments sent to the retail lockbox that cannot be scanned and posted directly to the client accounts are rejected. These checks are photocopied by the lockbox and overnighted to accounts receivable to post manually to the client's account. Manual payments are posted within 24-48 hours of the bank's deposit. Insight does not use third party partners for billing purposes. L. Provide the Contract Sales(as defined in Section 12 of the. OM?VIA Partners Administration Agreement) that Supplier will guarantee each year under the Master Agreement for the initial three years of the Master Agreement("Guaranteed Contract Sales'. Insight Response: $150,000,000.00 in year one $175,000,000.00 in year two $200,000,000.00 in year three M. Even though it is anticipated rnanv Public Agencies will be.able to utilise the Master Agreement without frirther formal solicitation, there pray be circumstances inhere Public Agencies will issue their own solicitations. The following options are available when responding to a solicitation for Products covered sunder the Master Agreement. i. Respond with Master"Agreement pricing(Contract Sales reported to OAflVL4 Partners). d. If competitive conditions require pricing lower than the standard Master Agreement not-to-exceed pricing, Supplier inay respond with loirer pricing through the Master Agreement.If Supplier is awarded the contract, the sales are reported as Contract Sales to OMIVIA Partners under the Master Agreement. iii. Respond irrith pricing higher than Master Agreement only in the unlikely event that the Public Agency refuses to utilise Master Agreement(Contract Sales are not reported to OMMA Partners). City Council 15 — 91 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 155 Insight RFP Response GeorgiaCobb County, Insight, Technology Product Solutions and Related Services PUBLIC�CMR iv. If alternative or multiple proposals are permitted, respond with pricing higher than Master Agreement, and include Master Agreement as the alternative or additional proposal. Detail Supplier's strategies tinder these options when responding to a solicitation. Insight Response: As a Supplier with OMNIA Partners (and U.B. Communities before that)for over thirteen years, Insight understands the requirements and confirms our commitment to the above options for responding to a solicitation for Products covered under the Master Agreement. Our first goal is always to present the value of the Master Agreement to Public Agencies by making sure they understand that the contract was competitively-solicited and therefore a separate solicitation is not needed. However, in those cases where a Public Agency still chooses to put out their own solicitation, Insight will either respond with pricing that is at or below the Master Agreement pricing (and report the subsequent sale to OMNIA Partners) or propose pricing that is higher than the Master Agreement. If a Public Agency allows for alternative proposals, we will include the Master Agreement as an option. b. The successf d Supplier will be, require4 to sign AttachrnentA, Exhibit B, UMNIA Partners Administration Agreement, Suppliers shall have aril'reviews required to sign the document prior to suhmitting a response. Supplier's response shall include anY proposed e-xceptions to the OMNIA Partners Administration Agreement. Insight Response: Insight requests that the following clarifications/exceptions be included in any final terms and conditions of the contract; nevertheless, if Insight is the successful bidder, Insight is amenable to negotiating mutually agreeable terms prior to the commencement of the engagement. PROPOSEDPAGE REFERENCE IDENTIFIED SECTION/NUMBER EXCEPTION/NOTE PARAGRAPH 16(PDF Cobb County Supplier proposes to Failure of a contractor to deliver within the time P. 22) General strike delivery specified or within reasonable time as interpreted Instructions for penalties as Supply by the Purchasing Director, or failure to make Proposers, Chain issues are replacements of rejected articles/services when so Terms and causing extreme requested, immediately or as directed by the Conditions; delays in some cases, Purchasing Director, shall constitute authority for XIV. Delivery and those factors are the Purchasing Director to purchase in the open Failures beyond our control. market or rebid for articles/services of comparable Supplier will keep end grade to replace the articles/services rejected or users updated with not delivered. On all such purchases, the expected lead times contractor shall reimburse the County within a and delivery dates. reasonable time specified by the Purchasing Director for any expense incurred in excess of contract prices, or the County shall have the right to deduct such an amount from monies owed the defaulting contractor. Should public necessity demand it,the County reserves the right to use or consume articles/services delivered which are substandard in quality, subject to an adjustment in price to be determined by the Purchasing Director. City Council 15 — 92 8/4/2026 10//312022 Request for Proposal Response#23-6692 Page 156 Insight RFP Response # C... County, Georgia Insight, Technology Product Solutions and Related Services 19 (PDF Cobb County Supplier proposes to To the fullest extent permitted by law, the P. 25) General strike the 1st 2 Contractor shall defend, indemnify and hold Instructions for sentences as the reps harmless the County and the County's elected and Proposers, and warranties we are appointed officials, officers, boards, commissions, Terms and providing are already employees, representatives, consultants, servants, Conditions; stated in this agents and volunteers (individually an "Indemnit:led XXVIII. agreement and goes Party"and collectively the"Indemnified Parties") Indemnification/H beyond the scope of from and against any and all claims, suits, actions, old Harmless, 1st warranties we have judgments, injuries, damages, losses, expenses, Paragraph already agreed to. and liability of any kind whatsoever, including but not limited to attorneys'fees and other legal expenses, ("Liabilities")to the extent caused by or resulting from negligence, recklessness, or intentionally wrongful conduct arising out of the Work, performance of contracted services, or operations by Contractor,any subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor or anyone for whose acts the Contractor or subcontractor may be liable, regardless of whether or not the negligent act or omission is caused in part by a parry indemnified hereunder.This indemnity obligation does not include Liabilities caused by or resulting from the sole negligence of an Indemnified Parry. Such obligation shall not be construed to negate, abridge or otherwise reduce other rights or obligations of indemnity which would otherwise exist as to the parry or person described in this Section XXVII. FIr City Council 15 — 93 8/4/2026 10/1312022 Request for Proposal Response#23-6592 Page 157 Insight RFP Response Cobb County, Georgia Insight —�• Technology Product Solutions and Related Services PU BLIC SEUM CouncilCity •4 1 • Insight RFP Response # C... County, Georgia Technology Product Solutions and Related Services PUBLIC Sf�N 9. Appendices Below is the list of documents included with our response. • Appendix A— Organizational Chart • Appendix B— Sample Agreements Q Sample Insight Statement of Work (SOW) template • Sample Amazon Web Services Order Form Agreement • Sample Google Cloud Platform Order Form Agreement • Sample Microsoft Azure Order Form • Appendix C—Manufacturers, Publishers, and Suppliers • Appendix ❑—Dun & Bradstreet Report 2022 • Appendix E— Marketing Collateral • Appendix F— Hidalgo County Case Study • Bid Submittal Form • RFP Form • Exhibit A— Contractor Affidavit and Agreement • Exhibit F— Federal Funds Certifications • FEMA Special Conditions • Exhibit G— New Jersey Business Compliance Forms • Statement of Ownership Disclosure • Non-Collusion Affidavit o Affirmative Action Affidavit • Political Contribution Disclosure Form • Stockholder Disclosure Certification • Certification on Non-Involvement in Prohibited Activities in Iran • New Jersey Business Registration Certificate o EEOAA Evidence with Certificate of Employee Information Report • MacBride Principals Form • Addendum No. 1 • Addendum No. 2 • Addendum No. 3 City Council 15 — 95 8/4/2026 10/1312022 Request for Proposal Response#23-6692 Page 159 I I I I I I I I I I I I � C: Y m Q N Co •i � ,� m En WWI° coI m I U U E cm C R m N Y � tn U a) m � c i N I Y � 0 C N 19m � m � co ° J U a) > a 0 ui CO I I Q � o L Uca �! m s � (n V N = a) LL1 N@ C N 0@ Qco � CON I � � @ m a Q 7 Q J U I I I o o ° La I I yw t) a = 3 0 > o I a) N V Z ca o y N `ts N � m s t� I L I I c ma Qm •� p � � °U' as > rn m Td _ IV _ cn ._ 0 a 'F , o o � I Y � sw I I a U yLU a m 05 v) Q � o0 I I o o I I w I R .� I V C. a CO 1) o J N N i m ° 0 0 CO Rco � � x ui I 00 a I I � •� EL m ID CII-IC ro 0 E � o t J N N co °6 2 U U m .> U = � co T 11 0 mW " WCD 0 I I I 0 c m U I c � I 2o -5E I L . U C �CD I R = ; I I .(D = M � I � w I Nmo I cncn � I U Appendix B - Sample Agreements Insight Client Account Number Insight . « Statement of Work# PUBLIC SECTOR State/Fed Contract Statement of Work ("SOW) Parties and addresses for notice: "Insight" "Client" Company name: Insight Public Sector, Inc. Company name: Primary contact: Primary contact: Address:13755 Sunrise Valley Drive, Suite 750 Address: Herndon,VA 20171 Phone number: [update] Phone number: [update] Email: [update] Email:[update] Secondary contact: [update] Secondary contact:[update] 1 reed and accepted: Insight Client Authorized signature: Authorized signature: Name: Name: Title: Title: Date: Date: Invoicing procedures: Method Client MUST select LINE option below. PO Process Client MUST select ONE option below. l]Mail Invoice—Hurd copy of invoice will be mailed to: ❑Client issues system-generated POs or internal Company name: reference numbers for service engagements. Please fill in the PC number below and attach a hard copy of Address: the PO to this signed SOW. Note:Services cannot be Attention:Accounts Payable or Accounts Payable Contact: performed until a hard copy of the PO is received,or a billing reference is provided_ Phone- PO number: PO release number(if applicable): Internal billing reference numberiname: OR ❑ Email invoice—Invoice copy will be sent electronically OR© Client does NOT issue system generated POs for via email to- service engagements. Accordingly,performance of and payment for any Services under this SOW do not require, and are not contingent upon, the issuance of any PO or other similar document. Rev.04/20220 Page 1 of 10 Version date-[date of SQ4 City Council 15 — 97 8/4/2026 4010055386-NA SOW-Insight-IGNORE TEST Automation Insight Statement of Work#4010055386 v 1.0 This SOW is effective as of the date last signed above ("SOW Effective Date").Client's purchase, receipt, and use of the Services defined herein are subject to: (a)the written agreement for Services executed between Insight and the Client("Master Agreement"),or(b)if the parties do not have a Master Agreement in place for the Services,the Terms of Sale for Services located at httos:llvrvAv.insio ht.corn len USlhelo/terms-of-sale-services-ios.html (collectively, the 'Agreement").Capitalized terms used but not defined in this SOW will have the meaning given in the Agreement. 1. Purpose The purpose of this SOW is to set forth the specific Services that Insight will provide to Client in connection with the Agreement. 2. definitions a. "Deliverables"means the items created by Insight in connection with the Services and as specifically described in the Scope of Services and Delivery Schedule Section below. b. "Services"has the meaning given to it in the Scope of Services and Delivery Schedule Section. 3. Scope of Services and Delivery Schedule Insight will perform the following services("Services")per the terms of this SOW. 3.1. Service Description The following is a high-level description of the Services Insight will provide: 1. OupdateD as outlined in the Exhibit(s)of this SOW. 3.1.1. Location Performance of the Services will be[remote and/or onsite]. [client address] 3.2. Project Management Insight will provide project management as detailed in the applicable Exhibit of this SOW. 3.3. How Services are Accepted After Insight performs a Service or delivers a Deliverable to Client, if the Service or Deliverable does not meet the material requirements described in the SOW, then Client will provide Insight with a written explanation describing how the requirements were not met within 5 days following the date the Service or Deliverable was delivered to Client. If Client fails to provide the written explanation within this 5-day period, the Service and Deliverable will be deemed accepted by Client. 3.4. Business Hours Services will be performed during normal United States business hours unless otherwise mutually agreed upon in the attached Exhibit(s). Normal business hours are defined as an 8-hour day, Monday through Friday, excluding designated Insight Holidays. 3.5. Client Responsibilities Client is responsible for the following: 1. Client will provide a project contact with decision-making authority to support the scope of services described in this SOW and ensure the proper personnel are scheduled to review each completed Service or Deliverable upon notification of completion by Insight. Rev.0412022Q Page 2 of 10 Cifyi�oun 1 e or 15 — 98 8/4/2026 4010055386-NA SOW-Insight-IGNORE TEST Automation Insight Statement of Work#4010055386 v 1.0 2. If applicable, Client will provide site contacts for each Client location. Each such contact will provide Insight with sufficient detail regarding hislher site, and will coordinate or perform required onsite work, as reasonably requested by Insight and Client IT,for the duration of the project. 3. Client will provide Insight the necessary access to its internal experts,location(s),critical systems, applications,workspace, and equipment required at each field location to complete the project. Access to Client systems will be provided to Insight via either onsite direct access or remoteNPN access. If Client cannot provide access or required resources under this SOW,then additional project duration, labor hours, travel expenses,and other costs may be incurred and due to Insight by Client. 4. Client will provide the necessary hardware,software, tools,and permits required for the successful completion of the project prior to Insight's arrival. Further, Client is responsible for all licensing requirements to be compliant per their own agreements. 5. Client is responsible for all product and material, including distribution and transport of Client-owned product and material, unless otherwise specified in writing. Product and material are defined as any items purchased, owned andlor provided by Client(or others)that Insight is required to use for fulfillment of any Services described herein. 6. Client is responsible for providing adequate and secure onsite storage for all Client-owned product and material unless otherwise specified in writing. 7. Client will be responsible for managing and maintaining,if applicable: (a)back-up and/or data migration of existing data and Client's information unless otherwise agreed to by Insight; (b)computer system and network designs; (c)component selection as it relates to the performance of the computer system and/or the network; (d)reasonable firewalls and if appropriate encryption; (e) least-privileged-based access controls (including provisioning, de-provisioning, authentication, authorization,and accountability controls); and (f) physical, electronic, and procedural controls to ensure the confidentiality, integrity, and availability of Client's information on all applicable Client computing systems used to store or transmit Client's information,in accordance with current applicable industry standards and best practices. 8. Client and its employees,contractors, and agents will: (a)cooperate with any reasonable request of Insight, (b)provide input throughout the project and will review progress at review meetings requested by Insight; and (c)provide Insight with access to all of Client's information,documentation, and technology, necessary for Insight to perform the Services, including a list of all Client and third-party contacts necessary for Insight to do so. 9. if applicable, Client is responsible for performance of the following OCM-related tasks: a. Stakeholder Engagement, including but not limited to: i Stakeholder analysis, use case development,and/or persona/user segmentation activities ii Stakeholder engagement plan including scheduling of any activities b. Communications,including but not limited to: i Creation of a communications plan, including content plans for email,online resources, and any other communications channels ii Execution/creation of any content outlined in the communications plan iii Communications T-minus schedule c. Training,including but not limited to: i Training plan and schedule ii Training content planning,creation andlor execution d. Adoption, including but not limited to: i Creation or execution of a governance plan ii Creation or execution of a post-project end-user adoption plan 3.6. Assumptions 1. If applicable, any onsite skills transfer that takes place during this project will not replace the manufacturer's formal system implementation and administration classes. Rev.0412022Q Page 3 of 10 rsi Date- err 1 Cify,Mid 15 - 99 8/4/2026 4010055386-NA SOW-Insight-IGNORE TEST Automation Insight Statement of Work#4010055386 v 1.0 2. Outside the scope of this SOW, Insight has no obligation to mount, affix,or otherwise fasten any cable, hardware, or other product to any building or structure(inside or outside), and Insight has no obligation to run cable above,under,behind, or through any ceiling,floor,or wall of any building or structure. If such services are requested by Client, such services may be performed by Insight only to the extent permitted by applicable law and will be subject to a Change Request for additional services. 3. Each party agrees that personnel will not be asked to perform, nor volunteer to perform, engineering and/or consulting tasks that lie outside the skill sets and experience of personnel. Personnel have the right to decline a service request if the request falls outside their scope of experience and expertise. 3.7. Change Request Procedure If either party identifies any alterations to the scope of work, specifcatons, or requirements in this SOW, it shall be brought to the attention of the other party's management for pre-authorization by completing and submitting a written Change Request in a manner described in this section and signed by both parties ("Change Request Form"). Without limitation, Change Request Forms are appropriate in the following examples, as well as other situations that alter the scope of work, specifications, or requirements in this SOW: • Changes to environment,scope,management,performance of projects (regular and special), milestones, tasks, systems, service levels • Additional resources,scope,projects, new services,tasks • Changes to management and control of hardware and software • Adjustments to baselines, assets,volumes, or other areas where changeover time results in the need to adjust pricing • Additions, deletions, andlor changes to sites where services are provided,or the nature of services provided at a site If any such change causes an increase or decrease in the cost or time required for the performance of the Services, the price andlor delivery schedule shall be equitably adjusted and identified within the Change Request Form. If insight believes an operational change is required and Client does not agree to the change (or the applicable Change Request), Insight will be relieved of any related service level obligations.Any additional resources or costs expended or incurred to address the failure to make the change will be treated as an additional service. 3.8. Project Kickoff A project kickoff meeting will be held to review project expectations, discuss IT infrastructure design,discover any possible problemsMsks,and formulate an appropriate plan (including a firm engagement schedule and downtimes). 3.9. Start Date The project start date will be mutually determined upon receipt of this signed SOW and, if applicable,a valid Purchase Order(PO).A minimum lead time of at least 20 business days from receipt of both documents may be required for scheduling purposes. If Client causes any delays to the delivery start date,which was agreed upon by both parties in writing(email is acceptable),Client may incur additional fees based upon such delay, including but not limited to, travel expenses already incurred,if any, and/or other equitable relief as a remedy for such delay. The delays and charges will be defined and communicated through the Change Request process described in this SOW. Services will be performed over a consecutive timeframe unless otherwise provided herein. If Client requests or causes a change in the schedule that prohibits Services from being delivered in a consecutive timeline, an additional lead time of 20 business days(from written confirmation to resume Services)may be required, new resources may be assigned, and there may be additional fees. 3.10. Estimated Duration The Services'duration will be approximately c1XID week(s). Rev.0412022Q Page 4 of 10 Cifyi�oun i `l r ""` 15 - 100 8/4/2026 4010055386-NA SOW-Insight-IGNORE TEST Automation Insight Statement of Work#4010055386 v 1.0 4. Pricing and Payments 4.1. Summary of Pricing The table below is a summary of the pricing for all the offerings described in this SOW. Specific information regarding each Service is listed in the Fee sections below. Offering Name Fee Type Quantity or Term Total •i Amount 4.2. Fixed Fee Client shall pay Insight the fixed fee of #.## The total amount paid to Insight will not exceed the total fixed fee without the prior written approval of Client.Clientowill[D reimburse Insight for travel expenses, if any are required. The fixed fee is based on the following: DescriptionProject " Project DescriptionlMiiestone Phase '► Project aescriptionlMilestone Phase '► 4.2.1. Invoicing Insight will invoice Client monthly for Services performed based upon a percentage complete, plus any taxes incurred (if applicable). 4.3. Time and Materials Services will be provided on a time and materials basis. Costs incurred by Client will be based on a 4-hour minimum (per day)for onsite resources,or actual time worked,whichever is greater. Client will not reimburse Insight for travel expenses if any are required. Charges will be calculated based on the following rates: Resource Type Estimated Hours Hourly Rate Estimated Price " Resource n K #L► sC1$#.##]D $ 0.00 Resource " " # " sC7 #.##] $ 0.00 Resource " E # '► $c[$#.##]D $ 0.00 Total Estimated Amounts 0 $ 0.00 Note: With the exception of the hourly rate the table above provides budgetary estimates only. 4.3.1. Invoicing Insight will invoice on a monthly basis for the minimum hours worked or actual hours worked,whichever is greater, plus any taxes incurred(if applicable). Rev.0412022Q Page 5 of 10 Cifyi�oun 1 e or 15 — 101 8/4/2026 4010055386-NA SOW-Insight-IGNORE TEST Automation Insight Statement of Work#4010055386 v 1.0 4.4. Pricing Notes 1. Pricing offer is valid for 30 days from the date a copy of this SOW is first presented to Client. This SOW must be executed and returned to Insight by Client within such 30-day period or pricing will expire. 2. Travel expenses, if applicable, are not reimbursable. 3. Pricing and estimated time to complete this engagement are based upon Client providing necessary access to internal experts, location(s), all critical systems, applications, and hardware required to complete the project.Any additional requirements, including without limitation, additional screening,background check, vaccination or covid-related requests and other out-of-scope or previously undisclosed resource-related requests may result in Service commencement or completion delays and additional fees. 4. Client acknowledges that cancellation of this engagement may cause Insight to incur non-refundable pre- approved travel expenses and other costs.Accordingly, if Client cancels this engagement, Client shall pay Insight the fees set forth below.Such cancellation shall be in writing and shall be effective when received by Insight. PeriodCancellation Cancellation Fee Less than 3 business days prior to start of 100%of total cost of engagement engagement OR $12,500.00,whichever is less Between 3 and 10 business days prior to start of 10%n of total cost of engagement engagement OR $2,500.00,whichever is less More than 10 business days prior to start of None engagement 5. If an Insight resource arrives on site per an agreed-upon schedule and is unable to start or complete the project due to any Client,site,andlor equipment issues, any applicable travel expenses will be incurred. 6. Insight is not responsible for delays or repeated tasks caused by factors outside of Insight's control.These factors include,but are not limited to,availability of Client personnel, equipment, and facilities. 7. Client will compensate Insight for any out-of-scope work requested by Client on an hourly basis at Insight's standard hourly rates(unless otherwise agreed to in writing by the parties). 4.5. Client Work Product All results of the Services described in and delivered pursuant to this SOW,including Deliverables and Client's proprietary information contained therein, authored or created by Insight specifically for Client as a Work Made for Hire,excluding any Insight IP incorporated therein ("Work Product"),will be and remain the property of Client. Insight retains all right,title, and interest in,without limitation,any intellectual property rights in works of authorship,know- how,or any invention, device,process,method,development,design, specifications, technique,apparatus, reports, schematic,or technical information(whether patentable or not), documentation, software or enhancements, improvements, alterations, interfaces,workflows,and best practices developed, invented, created, or reduced to practice by Insight and used for the Services, including any derivatives or modifications("Insight IP").To the extent Work Product includes any works of authorship that are Insight IP, Insight grants Client a nonexclusive and non- transferable license to use each such portion of the Work Product for its internal business purposes, provided that no Insight IP may be unbundled or separated from the Work Product or used on a stand-alone basis. Rev.0412022Q Page G of 10 rsi a e-1 - M. toundw 15 - 102 8/4/2026 4010055386-NA SOW-Insight-IGNORE TEST Automation Insight Statement of Work#4010055386 v 1.0 5. Exhibit— Project Management Insight will provide the following project management and technical direction: Project Coordinator • Serve as the primary point of contact on all project issues, needs, and concerns • Facilitate introduction kickoff call to review scope and project expectations • Schedule and coordinate the necessary resources to support the project • Complete Change Request(CR)documentation as required;and obtain signed CRs for mutually agreed upon changes • Facilitate closeout meeting, as needed Project Manager • Serve as the primary point of contact on all project issues, needs, and concerns • Provide team leadership and guidance • Facilitate kickoff meeting to review scope and project expectations, discuss IT infrastructure design, assess Client readiness(hardware, software, infrastructure pre-requisites,etc.),discover any possible problems/risks,formulate an appropriate work breakdown structure for primary project tasks, and create project timeline/schedule(including potential downtimes and maintenance windows) • In conjunction with Client, measure and communicate weekly progress against mutually agreed-upon milestones • Maintain a project log proactively to identify and communicate key decisions made, action items to be completed, riskslissues that may impact scope,schedule,and lessons learned; and mitigate and/or escalate any critical risks or issues under Insight's control,as needed • Manage Client expectations and satisfaction throughout the life of the project • Schedule and coordinate the necessary resources to support the project • Schedule and conduct project team update/status meetings • Prepare written status reports for Client at mutually agreed-upon intervals • Monitor, manage, and communicate changes to the project's scope,budget, schedule, and resources; complete Change Request(CR)documentation as required;and obtain signed CRs for mutually agreed upon changes • Facilitate closeout meeting, as needed • If applicable, perform the following activities related to organizational change management("OCM")outlined in Insight's Best Practices Guide for OCM for the Services in this SOW: © Identify Client contacts for activities related to stakeholder engagement, communications, training, online resourceslintranet, support o Track the following decisions and deliverables as part of the project plan: • Plans for stakeholder engagement,communications,content planning, training,and adoption ■ T-minus schedules for stakeholder engagement,communications,and training • Technical dependencies related to OCM activities o Where applicable, engage Insight OCM SMEs for advisory purposes,not to exceed a hours Program Manager • Provide oversite and act as the primary escalation point for the program • Maintain contact and communication with all Insight project team members and project stakeholders to ensure conformance with requirements of project delivery and Client expectations Rev.0412022Q Page 7 of 10 Cify found " ` ' 15 — 103 8/4/2026 4010055386-NA SOW-Insight-IGNORE TEST Automation Insight Statement of Work#4010055386 v 1.0 • Develop a program-level governance model and work with Client to obtain endorsement for successful implementation • oversee program to ensure consistency of project practices(Change Requests, issue management, risk management,decision tracking, etc.);follow and contribute to standard Client implementation methodologies and best practices • Work with Client to identify the program success criteria and document dependencies, risks, and issues associated with the successful completion of the program • Develop program communications plan and associated documents, drive cross-project delivery consistency, and coordinate cross-project communications • Maintain frequent program-level written and verbal communications with all program stakeholders and participants ensuring communications are understood by recipients • Identify and manage program-level dependencies and critical paths • Identify,escalate, and document program issues as necessary • Provide team leadership and guidance throughout the program • Work closely with the Insight Project Managers and key Client team members and stakeholders to ensure that the program is effectively executed • Provide a Program Schedule highlighting Deliverables,corresponding milestones, planned project events, and timelines • Deliver program-level summaries at agreed-upon intervals 5.1. Project Contacts ContaGt:Name Contact Email Client Sponsor-[update] " update. Client Technical Lead—[update] "' update Client Executive-[update] f' update " Solutions Executive—[update] oupdate]D@insight.com Additional Insight Contact—[update] Oupdate]D@insight.cvm Services Manager—[update] oupdate]D@insight.com Project Manager—[update] Ak p ]D g u date insi ht.cvm Rev.0412022Q Page 8 of 10 Cifyi�oun 1 e° 15 — 104 8/4/2026 4010055386-NA SOW-Insight-IGNORE TEST Automation Insight Statement of Work#4010055386 v 1.0 6. Exhibit- Service Offering Information 6.1. Service Description The following is a high-level description of the Services Insight will provide: • [Bullet 11 o [Bullet 2] • [Bullet 31 • [Bullet 41 6.2. Scope and Approach Insight will perform the following Services: [Phase] • [Bullet 1] 0 [Bullet 21 [Sub-Phase] • [Bullet 11 © [Bullet 21 [Sub-Phase] • [Bullet 1] 6.2.1. Out of Scope 1. The following are considered out-of-scope and are not part of the Services: a. Electrical or cabling services b. Formal user training 2. Services and Deliverable items not expressly described in the Scope and Approach section is considered to be out of scope.Any out-of-scope items must be pre-authorized and verified by Insight in writing through the Change Request process. 6.3. Deliverables Overall Project • [Bullet 11 Project Management Project Coordinator • Communications/escalation contact list Project Manager • Communications/escalation contact list • Weekly status reports on the progress of the project Program Manager • Weekly status reports on the process of the program Deliverables, if any,will be agreed upon by both parties in writing. Rev.0412022Q Page 9 of 10 Cifyi�oun l e° 15 - 105 8/4/2026 4010055386-NA SOW-Insight-IGNORE TEST Automation Insight Statement of Work#4010055386 v 1.0 6.4. Offering-Specific Client Responsibilities 1. ([Enter offering-specific responsibilities here]D 6.5. Offering-Specific Assumptions 1_ C [Enter offering-specific assumptions here] Rev.0412022Q Page 10 of 10 Cifyi�oun 1 e° 15 — 106 8/4/2026 Insight"'• PUBLIC SECTOR Amazon Web Services Order Form Agreement Client Name: Client Acct. # Address Client Contact Name: City, State, Zip Account Executive: State/Fed Contract: Request Date Click or tap to enter a date. This Amazon Web Services ("AWS") Order Form Agreement, together with any attachments or schedules (collectively referred to herein as the "Agreement") contains the terms and conditions that govern access to and use of the AWS Cloud Services provided by Amazon Web Services, Inc. (also referred to as the "Vendor" or"Amazon" or"Service Provider") and purchased through and accepted by Insight Public Sector, Inc., (also referred to as"Solution Provider" or"Insight") on behalf of itself and its affiliates and successors, and is an agreement between Insight and the entity specified in the "Customer Name"field above, on behalf of itself and its affiliates, successors, customers and end- users (hereinafter, "Customer", or"you"). The Effective Date of this Agreement will be the earlier of when this Agreement is manually or electronically signed below and accepted by Insight, the date an order is placed in the AWS customer portal (the "AWS Client Portal"), or the date Cloud Services are enabled or provisioned for use by you. You represent to Insight that the individual signing or accepting this Agreement or placing an order for Cloud Services pursuant to this Agreement, has the legal authority to bind you. FOR AWS GOV-CLOUD, PLEASE REACH OUT TO YOUR INSIGHT REP FOR MORE INFORMATION. Scope of this Agreement: Scope of this Agreement: Scope of this Agreement: The Cloud Services included within the scope of this Agreement are consumption-based AWS Cloud Services which are ordered directly through Insight. AWS Marketplace transactions are not covered under this Agreement; therefore, these transactions will not be subject to the terms set forth herein, nor will such transactions be priced in accordance with the underlying Terms of Sale. 1. Definitions 1.1. "Acceptable Use Policy" means the policy currently available at: http://aws.amazon.com/aup as may updated from time to time. 1.2. -Content" means any content you upload to the Services under your account or otherwise transfer, process, use or store in connection with your account. 1.3. -Policies- means the AWS Acceptable Use Policy, the Site Terms, the Service Terms and all other restrictions described on the AWS site at http://aws.amazon.com. 1.4. -Services- means each of the AWS web services made available by AWS. 1.5. -Service Offerings" means the Services provided by AWS under this Agreement. 1.6. -Service Terms" means the rights and restrictions for particular Services located at http://aws.amazon.com/serviceterms as may be updated from time to time. 1.7. "Third Party Content" means content made available to you by any third party on the AWS site or Marketplace in conjunction with the Services. 2. Use of the Service Offerings 2.1. Generally. You may access and use the Service Offerings in accordance with this Agreement. You will adhere to all laws, rules, and regulations applicable to your use of the Service Rev. n6/21�Pa��1 of 7 City Council 15 — 107 8/4/2026 Insight-0F PUBLIC SECTOR Offerings, including Service Terms, the Acceptable Use Policy and other Policies as defined in Section 1. 2.2. Your Account. Once an account has been set up for you, Service Offerings may be enabled and provisioned by you via the AWS Client Portal. Use, reporting, and invoicing of the Service Offerings are based on a consumption or actual use model, as further described below. You will be invoiced for the Service Offerings you consume in accordance with usage reports provided by AWS. 2.3. Third Party Content. Third Party Content, such as software applications provided by third parties, may be made available directly to you by other companies or individuals under separate terms and conditions, including separate fees and charges. Because we may not have tested or screened the Third Party Content, your use of any Third Party Content is at your sole risk. 3. Security and Data Privacy 3.1. Your Content. You are solely responsible for the development, content, operation, maintenance, and use of your Content such as, but not limited to: (a) compliance of your Content with the Acceptable Use Policy, the other Policies and the law; (b) any claims relating to your Content; and (c) properly handling and processing notices sent to you (or any of your affiliates) by any person claiming that your Content violates such person's rights, including notices pursuant to the Digital Millennium Copyright Act. 3.2. Other Security and Backup. You are responsible for properly configuring and using the Service Offerings and taking your own steps to maintain appropriate security, protection and backup of your Content, which may include the use of encryption technology to protect your Content from unauthorized access and routine archiving your Content. 4. Fees and Invoicing 4.1. Fees: The unit or per seat Fees for Service Offerings payable by you will be the current AWS list price at the time such Service Offerings are consumed by you[, less a Q[X]D percent (Q[X]D%) discount from Insight at invoice. You will receive a discount off of the following AWS Services as set forth at: AWS AUTHORIZED SERVICES LIST, in addition to the Business and Enterprise Support Plans]. The total Fees payable by you[, with Insight's discount (if any),] will be set forth in Insight's invoice in the manner described below. Insight reserves the right to modify the Fees payable as a result of changes implemented by AWS to its partner/distributor program. 4.2. Invoicing/Payment: Service Offerings used or enabled by you, including without limitation, any additions, reductions, increases or decreases in the per unit quantity of the Service Offerings used, will be invoiced on an actual use or consumption basis as measured and reported to Insight by AWS. AWS's records and usage reports are taken to be correct unless proven by you to be in error. Insight will invoice you monthly in arrears for the Service Offerings consumed in each preceding monthly billing period on an actual use or consumption basis as reported by AWS. Unless otherwise agreed to in writing between the parties, you must pay all undisputed invoices in full within thirty (30) days of the invoice date. 4.3. Cloud Service Credits/SLAs: The Parties agree that AWS's Service Level Agreements, to the extent applicable, will apply to this purchase as set forth at https://aws.amazon.com/legal/service-level-agreements/. To the extent that a Cloud Service credit is due to Client in accordance with the AWS Service Level Agreement(s), the Parties agree that any credit due will be credited by Insight to Client's account within a reasonable time after Insight's notice from Client of the claim and following AWS's verification of Client's claim. Client expressly acknowledges and agrees that Insight is not obligated to provide any Cloud Service credit if AWS is unable to verify Client's claim. ANY CREDITS OR TERMINATION RIGHTS DESCRIBED UNDER THE SLA SHALL BE THE SOLE AND EXCLUSIVE REMEDY OF CLIENT IN CONNECTION WITH ANY UNAVAILABILITY OF THE SERVICE OFFERINGS OR BREACH OF THE SLA. Rev. n6/21�Pa��2nf 7of 7 City Council 15 — 108 8/4/2026 Insight7l. PUBLIC SECTOR 5. Term/Termination 5.1. Term. The term of this Agreement will commence on the Effective Date and will remain in effect until terminated by you or Insight in accordance with Section 5.2. 5.2. Termination. (a) Termination for Convenience. You may terminate this Agreement for any reason by: (i) providing Insight notice and (ii) closing your account for all Services for which Insight provides an account closing mechanism. Insight may terminate this Agreement for any reason by providing you 30 days advance notice. (b) Termination for Cause. (i) By Either Party. Either party may terminate this Agreement for cause upon 30 days advance notice to the other party if there is any material default or breach of this Agreement by the other party, unless the defaulting party has cured the material default or breach within the 30 day notice period. (ii) By Insight. Insight may also terminate this Agreement immediately upon notice to you (A) for cause, if any act or omission by you results in a suspension of your account by AWS, or (B) if AWS terminates or no longer provides the Service Offerings under this Agreement for any reason. 5.3. Effect of Termination. (a) Generally. Upon any termination of this Agreement: (i) all your rights under this Agreement immediately terminate; (ii) you remain responsible for all fees and charges you have incurred through the date of termination, including fees and charges for in-process tasks completed after the date of termination; and (iii) you will immediately return or, if instructed by Insight, destroy all AWS Content in your possession. (b) Post- Termination Assistance. Unless Insight terminates your use of the Service Offerings pursuant to Section 5.2(b), during the 30 days following termination: (i) AWS will not erase any of Your Content as a result of the termination; (ii) you may retrieve Your Content from the Service Offerings only if you have paid any charges for any post-termination use of the Service Offerings and all other amounts due; and (iii) AWS will provide you with the same post- termination data retrieval assistance that is generally made available to all customers. 6. Indemnification You will defend, indemnify, and hold harmless Insight, its affiliates, licensors, and each of its respective employees, officers, directors, and representatives from and against any claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or relating to any third party claim concerning: (a) your use of the Service Offerings; (b) your breach of this Agreement or violation of applicable law; or (c) your Content or the combination of your Content with other applications, Content or processes, including any claim involving alleged infringement or misappropriation of third-party rights by your Content or by the use, development, design, production, advertising or marketing of your Content. 7. Limitation of Liability INSIGHT WILL NOT BE LIABLE TO YOU FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES (INCLUDING DAMAGES FOR LOST PROFITS, GOODWILL, USE OR DATA), EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. FURTHER, NEITHER WILL INSIGHT BE RESPONSIBLE FOR ANY COMPENSATION, REIMBURSEMENT, OR DAMAGES ARISING IN CONNECTION WITH: (A) YOUR INABILITY TO USE THE SERVICE OFFERINGS, INCLUDING AS A RESULT OF ANY (I) TERMINATION OR SUSPENSION OF THIS AGREEMENT OR YOUR USE OF OR ACCESS TO THE SERVICE OFFERINGS; (II) DISCONTINUATION OF THE SERVICE OFFERINGS; OR (III) WITHOUT LIMITING ANY OBLIGATIONS UNDER THE SLAS, ANY UNANTICIPATED OR UNSCHEDULED DOWNTIME OF ALL OR A PORTION OF THE SERVICE OFFERINGS FOR ANY REASON, INCLUDING AS A RESULT OF POWER OUTAGES, SYSTEM FAILURES OR OTHER INTERRUPTIONS; (B) THE COST OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; (C) ANY INVESTMENTS, EXPENDITURES, OR COMMITMENTS BY YOU IN CONNECTION WITH THIS AGREEMENT OR YOUR USE OF OR ACCESS TO THE SERVICE OFFERINGS; OR (D) ANY UNAUTHORIZED ACCESS TO, ALTERATION OF, OR THE DELETION, DESTRUCTION, DAMAGE, LOSS OR FAILURE TO STORE ANY OF YOUR CONTENT OR OTHER DATA. OUR AGGREGATE LIABILITY UNDER THIS AGREEMENT WILL BE LIMITED TO THE AMOUNT YOU ACTUALLY PAY US UNDER THIS AGREEMENT FOR THE SERVICE OFFERING THAT GAVE RISE TO THE CLAIM DURING THE 12 MONTHS PRECEDING THE CLAIM. Rev. n6/210 Page 3 of 7 City Council 15 — 109 8/4/2026 Insight'.', Ptl B LI[SEC iOR NOTHING IN THIS SECTION 6 WILL LIMIT YOUR OBLIGATION TO PAY US PURSUANT TO SECTION 4 (FEES AND INVOICING). 8. Insight`s Terms of Sale The purchase of AWS Cloud Services are subject to Insight's Terms of Sale for Cloud Services as set forth at https://www.Insicht.com/en US/help/terms-of-sale-cloud-ips.html ("Insight Terms of Sale"). To the extent the terms of this Agreement conflict with the Insight Terms of Sale for Cloud Services, these Agreement terms shall take precedence with respect to the purchase of Service Offerings. For the avoidance of doubt, notwithstanding the presence or acceptance of your order by Insight or Vendor, any applicable service setup information will be for administrative purposes only and subject to this Agreement. This Agreement is a Special Terms addendum to the Insight Terms of Sale, and is hereby incorporated by reference. Capitalized terms used but not defined herein will have the meaning provided in Insight's Terms of Sale. 9. Vendor's Terms of Use — AWS Agreements By entering into this Agreement, you acknowledge that the use of the AWS Cloud Services provided through Insight is subject to the applicable AWS Public Sector Access Policy, a current version of which is located at: AWS Public Sector Access Policy. You will be solely responsible for providing each of your affiliates, subsidiaries, customers and end- users with the aforementioned AWS Agreements governing use of the AWS Cloud Services and gain their acceptance prior to any purchase, provisioning and use of such AWS Cloud Services. BY ENTERING YOUR MANUAL OR ELECTRONIC SIGNATURE BELOW, YOU HEREBY CERTIFY AND AGREE THAT: (1) YOU ARE DULY AUTHORIZED ON BEHALF OF CLIENT TO ACCEPT THIS AGREEMENT AND TO PROCURE, PROVISION AND USE, NOW AND IN THE FUTURE, ALL AWS CLOUD SERVICES ORDERED HEREUNDER; AND (2) YOU ARE PLACING THE ORDER DESCRIBED HEREIN AND ACCEPT THIS AGREEMENT AND ALL APPLICABLE TERMS AND CONDITIONS APPLICABLE TO SUCH ORDER ON BEHALF OF THE CLIENT. Insight Client By: By: Authorized Representative Authorized Representative Print Print Name: Name: Title: Title: Date: Date: Rey- 06/?lQ Pac[E- 4 of 7 City Council 15 — 110 8/4/2026 Insight7l. PUBLIC SECTOR 1. EXHIBIT A - SUPPLEMENTAL TERMS AND CONDITIONS FOR AWS GOVCLOUD [Delete this exhibit if it should not be included in the contract] These Supplemental Terms and Conditions for AWS GovCloud ("AWS GovCloud Supplemental Terms") form an addendum to the Insight AWS Agreement, and set forth the terms and conditions that are specific to the AWS GovCloud Services being purchased by Client from Insight. To the extent these terms conflict with the Insight AWS Agreement, these AWS GovCloud Supplemental Terms will govern with respect your purchase of the AWS GovCloud Services. Terms used but not defined herein will have the meaning given in the AWS Agreement. 1) Use of the AWS GovCloud (U.S.) Region Service Offerings. You may access the AWS GovCloud (U.S.) Region if you have root level access to the relevant program account. 2) AWS GovCloud (U.S.) Region Representations &Warranties. Should you gain access to an AWS GovCloud (U.S.) Region account, the AWS Services may not be used to process or store classified data. You are responsible for verifying that all end users accessing Your Content in the AWS GovCloud (U.S.) Region are eligible to gain access to Your Content. You represent and warrant that You: (i) are a U.S. Person, as defined by 22 CFR part 120.15 ("U.S. Person"); (ii) will only assign a U.S. Person as your account owner for the AWS GovCloud (U.S.) Region; (iii) if required by the International Traffic In Arms Regulations ("ITAR"), have and will maintain a valid Directorate of Defense Trade Controls registration; (iv) are not subject to export restrictions under U.S. export control laws and regulations (e.g., you are not a denied or debarred party or otherwise subject to sanctions); and (v) maintain an effective compliance program to ensure compliance with applicable U.S. export control laws and regulations, including the ITAR. If requested, You agree to provide additional documentation and cooperation to verify the accuracy of the foregoing representations and warranties. 3) Your Use of GovCloud Credentials. a) GovCloud Region. AWS will implement reasonable and appropriate measures for the AWS Network in the GovCloud Region designed to: (i) help You secure Your Content against accidental or unlawful loss, access or disclosure; (ii) implement the in-scope Federal Risk and Authorization Management Program ("Fed RAMP") controls for the Services identified as Fed RAMP compliant; and (iii) maintain physical and logical access controls to limit access to the AWS Network by AWS personnel, including employees and contractors, to U.S. citizens, as defined by 8 USC §1401, et seq. ("U.S. Citizens") ((i), (ii) and (iii) collectively the "Security Objectives"). The GovCloud Region is the only AWS Region that has physical and logical access controls that limit access to the AWS Network by AWS Personnel to U.S. Citizens. (The 'AWS Network' means AWS's data center facilities, servers, networking equipment, and host software systems (e.g., virtual firewalls) that are within AWS's control and are used to provide the Services.) b) GovCloud Region Security Standards. i) Information Security Program. AWS will maintain an information security program (including the adoption and enforcement of internal policies and procedures) designed to: (a) satisfy the Security Objectives; (b) identify reasonably foreseeable and internal risks to security and unauthorized access to the AWS Network; and (c) minimize security risks, including through risk assessment and regular testing. AWS will designate one or more Rev. n6/210 Page 5 of 7 City Council 15 — 111 8/4/2026 Insight7l. PUBLIC SECTOR employees to coordinate and be accountable for the information security program. The information security program will include the following measures: (1) Network Security. The AWS Network will be electronically accessible to employees, contractors and any other person as necessary to provide the Services. AWS will maintain access controls and policies to manage what access is allowed to the AWS Network from each network connection and user, including the use of firewalls or functionally equivalent technology and authentication controls. AWS will maintain corrective action and incident response plans to respond to potential security threats. (2) Physical Security. (a) Physical Access Controls. Physical components of the AWS Network are housed in nondescript facilities (the "Facilities"). Physical barrier controls are used to prevent unauthorized entrance to the Facilities both at the perimeter and at building access points. Passage through the physical barriers at the Facilities requires either electronic access control validation (e.g., card access systems, etc.) or validation by human security personnel (e.g., contract or in-house security guard service, receptionist, etc.). Employees and certain contractors are assigned photo-ID badges that must be worn while the employees and contractors are at any of the Facilities. Visitors and any other contractors are required to sign-in with designated personnel, must show appropriate identification, are assigned a visitor ID badge that must be worn while the visitor is at any of the Facilities, and are continually escorted by authorized employees or contractors while visiting the Facilities. (b) Limited Employee and Contractor Access. AWS provides access to the Facilities to those employees and contractors who have a legitimate business need for such access privileges. When an employee or contractor no longer has a business need for the access privileges assigned to him/her, the access privileges are promptly revoked, even if the employee or contractor continues to be an employee of AWS or its affiliates. (c) Physical Security Protections. All access points (other than main entry doors) are maintained in a secured (locked) state. Access points to the Facilities are monitored by video surveillance cameras designed to record all individuals accessing the Facilities. AWS also maintains electronic intrusion detection systems designed to detect unauthorized access to the Facilities, including monitoring points of vulnerability (e.g., primary entry doors, emergency egress doors, roof hatches, dock bay doors, etc.) with door contacts, glass breakage devices, interior motion-detection, or other devices designed to detect individuals attempting to gain access to the Facilities. All physical access to the Facilities by employees and contractors is logged and routinely audited. ii) Continued Evaluation. AWS will conduct periodic reviews of the security of its AWS Network and adequacy of its information security program as measured against industry security standards and its policies and procedures. AWS will continually evaluate the security of its AWS Network and associated Services to determine whether additional or different security measures are required to respond to new security risks or findings generated by the periodic reviews. (1) Your Responsibilities. You are responsible for all physical and logical access controls beyond the AWS Network including, but not limited to, Your account access, data Rev. n6/210 Page 6 of 7 City Council 15 — 112 8/4/2026 Insight .' Ptl @ LI C SEC TOR transmission, encryption, and appropriate storage and processing of data within the GovCloud Region. You are responsible for verifying that all End Users accessing Your Content in the GovCloud Region are eligible to gain access to Your Content. The Services may not be used to process or store classified data. If you introduce classified data into the AWS Network, You will be responsible for all sanitization costs incurred by Insight and AWS. Your liability under this provision is exempt from any limitations of liability. BY ENTERING YOUR MANUAL OR ELECTRONIC SIGNATURE BELOW, YOU HEREBY CERTIFY AND AGREE THAT: (1) YOU ARE DULY AUTHORIZED ON BEHALF OF CLIENT TO ACCEPT THESE AWS GOVCLOUD SUPPLEMENTAL TERMS AND TO PROCURE, PROVISION AND USE, NOW AND IN THE FUTURE, ALL AWS GOVCLOUD SERVICES ORDERED HEREUNDER; AND (2) YOU ARE PLACING THE ORDER ASSOCIATED HEREWITH AND ACCEPT THESE AWS GOVCLOUD SUPPLEMENTAL TERMS ON BEHALF OF CLIENT. By: Authorized Representative Print Name: Title: Date: RSV. 06/; In Pac[E- 7 of 7 City Council 15 — 113 8/4/2026 Insight.' '' PUBLIC SECTOR Goggle Cloud Platform Order Form Agreement Customer Name: Customer Acct. # Address: Customer Contact: State/Fed Contract: Domain: This Order Form ("Agreement") governs access to and use by the customer named above, on behalf of itself and its affiliates, successors, customers, and end users (collectively, the "Customer", "You" or "Your") of the Google Cloud Platform Services supplied by Google, LLC (the "Supplier" or"Google") and provisioned through Insight Public Sector, Inc. ("Insight"). The individual accepting this Agreement on behalf of Customer represents and warrants that he or she: (i) has full legal authority to bind Customer to this Agreement; (ii) has read and understands this Agreement; and (iii) agrees to the Agreement on behalf of Customer. If you do not have the legal authority to bind Customer, please do not accept this Agreement, or provision or use any Services. 1. Definitions. 1.1. "Acceptable Use Policy" or "AUP" means Supplier's acceptable use policy set forth for the Services, found at https://cloud. iooale.com/terms/aup as modified from time to time. 1.2. "Anthos Products" means the subset of Google Cloud Platform Services described in the Google Cloud Platform suite of services listed here: https://cloud.goocile.com/terms/services as modified from time to time, and made available to End User through Insight as a reseller. 1.3. "Application(s)" means any web or other application Customer creates using the Google Cloud Platform Services, including any source code written by Customer to be used with the Services or hosted in an Instance. 1.4. "Committed Purchase(s)" have the meaning set forth in the Service Specific Terms. 1.5. "Content" means any content you upload to the Services under your account or otherwise transfer, process, use, or store in connection with your account. 1.6. "Customer Data" means content provided, transmitted, or displayed via the Google Cloud Platform Services by Customer, but excluding any data provided as part of the Customer's Google account (either gmail.com address or an email address provided under the "Google Apps" product line). 1.7. "Google Cloud Platform Services" means Google's Cloud Platform suite of services listed here: https://cloud.gooale.com/terms/services as modified from time to time, and made available to End User through Insight as a reseller. 1.8. "Google TOS" means the Google Cloud Platform Terms of Service at https://cloud._oc000gle.com/terms/. 1.9. "High Risk Activities" means uses such as the operation of nuclear facilities, air traffic control, or life support systems, where the use or failure of the Services could lead to death, personal injury, or environmental damage. 1.10. "Instance" means a virtual machine instance, configured and managed by Customer, which runs on the Google Cloud Platform Services. 1.11. "Intellectual Property Rights" means current and future worldwide rights under patent law, copyright law, trade secret law, trademark law, moral rights law, and other similar rights. Rev. M/220 1 City Council 15 — 114 8/4/2026 Insight.' '' PUBLIC SECTOR 1.12. "Premium Software" means Software which Google has described as"Premium Software" within the Google Cloud Platform Services and is subject to the Service Specific Terms, including, but not limited to: Anthos Products. 1.13. "Project" means a grouping of computing, storage, and API resources for Customer, and via which Customer may use the Google Cloud Platform Services. 1.14. "Services" means the Google Cloud Platform Services. 1.15. "Service Specific Terms" means the terms which are specific to each Google Cloud Platform Service and set forth at https://cloud.google.com/terms/service-terms as modified from time to time. 1.16. "SLAs" means the service level agreements applicable to the Google Cloud Platform solutions found at https://cloud.google.com/terms/sla/. 1.17. "Software" means any downloadable tools, software development kits, or other such proprietary computer software provided by Google in connection with the Google Cloud Platform Services, including Premium Software, which may be downloaded by Customer, and any updates Google may make to such Software from time to time. 1.18. "Third Party Content" means content made available to you by any third party via Insight or the Console in conjunction with the Services. 2. Terms of Sale and Terms of Use for Cloud Services 2.1. Terms of Sale. The purchase of the Services will be subject to Insight's Terms of Sale for Cloud Services as set forth at https://www.Insight.com/en US/help/terms-of-sale-cloud- ips.html ("Insight Terms of Sale"), including, but not limited to, pricing (where applicable) will be set forth in the Google Cloud Platform console, tools or platform used by You to procure Services (the "Console"). For the avoidance of doubt, notwithstanding the presence or acceptance by Insight of any separate purchase order You may provide, to the extent such purchase order contains other terms, it will be for administrative purposes only and the parties agree that the governing terms and conditions shall be those set forth in this Agreement, unless otherwise agreed to in writing by Insight and You. If there is a conflict between the Insight Terms of Sale and any of the other documents that comprise the Agreement ("Conflicting Terms"), the terms of the Agreement ("Prevailing Terms") will take precedence over the Conflicting Terms solely with respect to Your use of the Google Cloud Platform Services. Moreover, the Prevailing Terms shall be construed as narrowly as possible to resolve the conflict while preserving as much of the Agreement as possible, including, but not limited to, preserving non-conflicting provisions contained within the same paragraph, section, or sub-section as the Conflicting Terms. Capitalized terms which are not defined in this Agreement shall have the meaning ascribed to them in the Insight Terms of Sale. 2.2. Terms of Service. The Services are provided by the Supplier and are subject to the Google TOS. Such terms, including any additional Supplier terms provided in this Agreement, will apply to Your access to and use of the Services. By provisioning Services through the Console, you represent, warrant and covenant that you will not use the Services unless You have agreed to the Google TOS. 2.3. Your Account. Once an account has been set up for you, Services may be enabled and provisioned by you via the Console. Use, reporting and invoicing of the Services are based on a consumption or actual use basis, as further described below. You will be invoiced for the Services you consume in accordance with usage reports provided by the Supplier. 2.4. Third Party Content. Third Party Content, such as software applications provided by third parties, may be made available directly to you by other companies or individuals under separate terms and conditions, including separate fees and charges. Because we may not have tested or screened the Third-Party Content, your use of any Third-Party Content is at your sole risk. Rev. n3/220 2 City Council 15 — 115 8/4/2026 Insight.' '' -BLI[SECTON 3. Security and Data Privacy 3.1. Your Content. You are solely responsible for the development, content, operation, maintenance, and use of your Content such as, but not limited to: (a) compliance of your Content with the Acceptable Use Policy, the other Policies, and the law; (b) any claims relating to your Content; and (c) properly handling and processing notices sent to you (or any of your affiliates) by any person claiming that your Content violates such person's rights, including without limitation, notices pursuant to the Digital Millennium Copyright Act. 3.2. Other Security and Backup. You are responsible for properly configuring and using the Services and taking your own steps to maintain appropriate security, protection, and backup of your Content, which may include the use of encryption technology to protect your Content from unauthorized access and routine archiving your Content. 3.3. Privacy Policy. Google Cloud Platform Services are subject to Google's privacy policy located htti)://www.google.com/policies/privacy/ as modified from time to time. 4. Fees and Invoicing 4.1. Fees. If You exceed the usage limits, fee thresholds, Committed Units or any prepaid credits applicable to the Service, You agree to pay for the fees and charges for such over usage. For any extension of a Services subscription term or the provisioning of a Service upgrade, the then-current price will apply, unless otherwise mutually agreed in writing by You and Insight. Insight, may, from time to time in its sole discretion, change the fees it charges for the Service. Any increase in the fees will take effect at the beginning of the new subscription term. Insight will notify You of any such changes by updating the Console or sending notice by e-mail or regular mail. 4.2. Invoicing/Payment. Services used or enabled by you, including without limitation, any additions, reductions, increases or decreases in the per unit quantity of the Services used, will be invoiced on an actual use or consumption basis as measured and reported to Insight by Google. Google's records and usage reports are taken to be correct unless proven by you to be in error. Insight will invoice you monthly in arrears for the Services consumed in each preceding monthly billing period on an actual use or consumption basis as reported by Google. Unless otherwise agreed to in writing between the parties, you must pay all undisputed invoices in full within thirty (30) days of the invoice date. If You have purchased prepaid credits, You will be invoiced monthly against Your prepaid amount. You will have the option to either purchase additional increments of prepaid credits or default to consumption-based billing. Should You fail to purchase additional prepaid credits and Your usage exceeds Your prepaid credit amount, You agree to pay Insight for any and all amounts owed to Google for such over usage and You will continue to be invoiced on an actual use basis as reported to Insight by Google. 4.3. Google Cloud Platform Service SLAB. The Google Cloud Platform Services are more fully described at https://developers.google.com/cloud/services and are subject to the service level agreements found at https://cloud.a000le.com/terms/sla/. ANY CREDITS OR TERMINATION RIGHTS DESCRIBED UNDER THE SLA SHALL BE THE SOLE AND EXCLUSIVE REMEDY OF CUSTOMER IN CONNECTION WITH ANY UNAVAILABILITY OF THE SERVICES OR BREACH OF THE SLA. S. Term/Termination 5.1. Agreement Term. The "Term" of this Agreement will begin on the Effective Date and continue until the Agreement is terminated as set forth in this Section 5 of the Agreement. 5.2. Termination for Breach. Either party may terminate this Agreement for breach if: (i) the other party is in material breach of the Agreement and fails to cure that breach within thirty days after receipt of written notice; (ii) the other party ceases its business operations or becomes subject to insolvency proceedings and the proceedings are not dismissed within ninety days; or (iii) the other party is in material breach of this Rev. M/220 3 City Council 15 — 116 8/4/2026 Insight.' '' -BLI[SECTON Agreement more than two times notwithstanding any cure of such breaches. In addition, Insight may terminate any, all, or any portion of the Services or Projects, if Customer meets any of the conditions in Section 9.2(i), (ii), and/or (iii). 5.3. Termination for Inactivity. Insight or Google reserves the right to terminate the provision of the Service(s) to a Project upon 30 days advance notice if, for a period of 60 days (i) Customer has not accessed the Admin Console or the Project has had no network activity; and (ii) such Project has not incurred any Fees for such Service(s). 5.4. Termination for Convenience. Customer may stop using the Services at any time. Customer may terminate this Agreement for its convenience at any time on prior written notice and upon termination, must cease use of the applicable Services. Insight may terminate this Agreement for its convenience at any time without liability to Customer. 5.5. Effect of Termination. If the Agreement is terminated, then: (i) the rights granted by one party to the other will immediately cease; (ii) all Fees owed by Customer to Insight are immediately due upon receipt of the final electronic bill; (iii) Customer will delete the Software, any Application, Instance, Project, and any Customer Data or Customer will transfer billing account direct to Google or a new service provider; and (iv) upon request, each party will use commercially reasonable efforts to return or destroy all Confidential Information of the other party. 6. Additional Required Terms 6.1. Liability for Breach/Indemnity. In addition to any liability Customer may have to Insight, Customer agrees that Customer will also be legally responsible directly to Google for any breach of these terms and conditions. Unless prohibited by applicable law, Customer will indemnify, defend, and hold harmless Google from and against all liabilities, damages, and costs (including settlement costs and reasonable attorneys' fees) arising out of a third party claim: (a) regarding any Application, Project, Instance, Customer Data, or Customer trademark; or (b) regarding Customer's, or its end users', use of the Google Cloud Platform Services in violation of the Acceptable Use Policy. Google is a third party beneficiary to this Agreement with respect to the terms and conditions set forth herein. 6.2. No Warranties. EXCEPT AS EXPRESSLY SET FORTH IN THE SERVICE SPECIFIC TERMS FOR PREMIUM SOFTWARE, GOOGLE AND ITS SUPPLIERS DO NOT MAKE ANY WARRANTY OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, INCLUDING WITHOUT LIMITATION WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR USE AND NON-INFRINGEMENT. 6.3. Intellectual Property Rights. As between the parties, Customer owns all Intellectual Property Rights in Customer Data and the Application or Project (if applicable), and Google owns all Intellectual Property Rights in the Google Cloud Platform Services and Software. 6.4. Other Restrictions. Customer will not, and will not allow third parties under its control to: (a) copy, modify, create a derivative work of, reverse engineer, decompile, translate, disassemble, or otherwise attempt to extract the source code of the Google Cloud Platform Services or any component thereof (except to the extent such restriction is expressly prohibited by applicable law); (b) use the Google Cloud Platform Services for High Risk Activities; (c) sublicense, resell, or distribute the Google Cloud Platform Services or any component thereof separate from any integrated Application; (d) use the Google Cloud Platform Services to create, train, or improve (directly or indirectly) a substantially similar product or service, including any other machine translation engine; (e) unless otherwise set forth in the Service Specific Terms, use the Services to operate or enable any telecommunications service or in connection with any Application that allows its end users to place calls or to receive calls from any public switched telephone network; (f) process or store any Customer Data that is subject to the International Traffic in Arms Regulations maintained by the Department of State; or (g) unless expressly permitted to, use the Services for any purpose or in any manner involving Protected Health Information (as defined in HIPAA). Rev. M/220 4 City Council 15 — 117 8/4/2026 r rIs lRsighk 6.5. G000lle Cloud Platform Terms of Use for Public Sector. Customer acknowledges that use of the Google Cloud Platform Services provided through Insight is subject to the applicable Google Cloud Computing End User License Agreement for Public Sector, a current version of which is located at: https://www.carahsoft.com/application/files/3415/7685/7848/G000le Cloud Master Gene ral Terms US Gov GCP 12-20-2819.pdf. 6.6. Acceptable Use Policy. Customer will comply with the Acceptable Use Policy and ensure that its Applications, Projects, and Customer Data, and use thereof by its end users comply with the Acceptable Use Policy. Google reserves the right to review the Application, Project, and Customer Data to ensure Customer's compliance with the Acceptable Use Policy. 6.7. Service Specific Terms. Customer will comply with the Service Specific Terms. 6.8. Terms Related to Anthos Products. If Customer is purchasing Anthos Products, the following terms shall apply: 6.S.1. During the Term, or so long as Customer is purchasing Anthos Products under the pay-as-you-go model, Customer must purchase and maintain Google technical support in order to receive technical support for the Anthos Product directly from Google; 6.8.2. Customer may not, on behalf of a hyperscale public cloud provider, without Google`s prior written consent, (a) conduct (directly or through a third party) any comparative or compatibility testing, bench marking, or evaluation (each, a "Test") of the Anthos Products, or (b) disclose the results of any such Test. BY SIGNING THIS AGREEMENT (OR ISSUING A PO IN LIEU OF SIGNATURE), YOU HEREBY CERTIFY THE FOLLOWING: THAT (1) YOU ARE DULY AUTHORIZED ON BEHALF OF CLIENT TO ACCEPT THIS ORDER, (2) THAT YOU ACCEPT THIS ORDER AND ALL APPLICABLE TERMS AND CONDITIONS ON BEHALF OF CLIENT, AND (3) THAT YOU AGREE TO PAY FOR ALL ORDERS, CHANGES, AND/OR INCREASES IN USAGE SUBSEQUENTLY PROVISIONED BY YOU UNDER YOUR ACCOUNT. By: Authorized Representative Print Name: Title: Date: Rey. 01/??LJ 4 City Council 15 — 118 8/4/2026 r rIs lRsighk 1. SCHEDULE A FEES AND ADDITIONAL ORDER DETAILS Fees: All prices set forth in this Schedule A are estimates of monthly Services usage only. Customer is responsible for all actual Services charges accrued in accordance with Sections 4.1 and 4.2 of this Agreement. Services Order Details: Type or Description . (based City Council 15 — 119 8/4/2026 .I� Insight .' MICROSOFT AZURE ORDER FORM Client Name: Client Account No: Address: Address: Client Contact: Insight Contact: THIS ORDER IS SUBJECT TO THE TERMS AND CONDITIONS SET FORTH ON THIS ORDER FORM :1 PROVISIONING AND USE OF CLOUD SERVICES. Insight performs the initial tenant set-up for Client, including adding Client's subscription and configuring Client's owner rights. Once a subscription has been created for Client, Cloud Services may be enabled and consumed by Client via the Microsoft Azure Services Portal. Use, reporting and invoicing of Cloud Services are based on a consumption or actual use model, as further described below. Client will be invoiced for Cloud Services consumed in accordance with usage reports provided by Microsoft. TERM/TERMINATION. Cloud Services start once provisioned by Insight on Client's behalf. Cloud Services are available on a month-to-month basis. Client can cancel the Cloud Services at any time by providing written notice. If Client terminates its use of Cloud Services, Client will remain responsible to Insight for the prior month's consumption and all accrued charges for such Cloud Services which will be billed in the next scheduled invoice. FEES AND INVOICING. Client agrees to pay the fees and charges for the Cloud Services as set forth in the provided price list at purchase, as may be amended from time to time. All future quantities used, enabled or consumed for purchased Cloud Services will be invoiced monthly in arrears on an actual use basis (i.e. "pay-as- you-go") as measured and reported to Insight by Microsoft. The unit purchase price (consumption rate) for each of the Cloud Services available to the Client will be made available for Client's review on a monthly basis. For any extension of a subscription term or the provisioning of a Cloud Service upgrade, the then-current price will apply, unless otherwise mutually agreed in writing by Insight and Client. Notwithstanding the foregoing, Insight may, from time to time and in its sole discretion, change the fees it charges all clients for the Cloud Service for reasons including, but not limited to, changes in Microsoft's pricing and changes to its channel partner programs. AZURE RESERVATIONS (Azure Reserved VM Instances)(*Optional). Client agrees that Azure Reservations purchases will be invoiced up-front, in full, for the entire term. All Azure Reservations have their own unique coverage period (not coterminous to any previous Azure Reservation purchase). No refunds will be granted once the Azure Reservations are provisioned and in use. By executing this Order Form, Client agrees to pay the Azure Reservations fees listed below up-front on Client's first issued invoice: Ver. 1/2019 City Council 15 — 120 8/4/2026 FORM OF PAYMENT. Form of payment must be on file before Insight will provision the Cloud Services. All Cloud Services consumed leveraging this Agreement will automatically be billed to the selected form of payment. If a form of payment change is required, please call Insight Credit Card Services Department for assistance. Net 30 Payment Terms unless You have a separate purchase agreement signed by both your company and Insight, in which case , the net terms of that separate agreement will govern Credit Card Payment. Please provide last 4 digits of credit card *Due to security and compliance standards we require clients to call our Credit Card Services Department at 800- INSIGHT and requesting the Credit Card Services department between the hours of 7:00 and 4:00 MST Monday — Friday to provide the full credit card information. BY CHECKING THIS BOX, YOU CERTIFY THAT YOU HAVE READ AND AGREE TO INSIGHT'S "MICROSOFT CLOUD SOLUTION PROVIDER (CSP) AGREEMENT" WHICH IS INCORPORATED HEREIN BY REFERENCE AND GOVERNS YOUR ORDER FROM INSIGHT, LOCATED AT THE FOLLOWING URL: https://www.insight.com/microsoft-csp-agreement-for-us-gov-community BY CHECKING THIS BOX, YOU CERTIFY THAT YOU HAVE READ AND AGREE TO MICROSOFT'S TERMS OF USE (COLLECTIVELY, THE "MICROSOFT AGREEMENTS"). YOU SHALL BE SOLELY RESPONSIBLE FOR PERIODICALLY REVIEWING DESIGNATED URLS OR SUCCESSOR URLS OF MICROSOFT TO UNDERSTAND AND PERFORM IN ACCORDANCE WITH SUCH AMENDED OR OTHERWISE UPDATED MICROSOFT TERMS. 1. The Microsoft Online Services Terms can found at: https://www.microsoft.com/en-us/licensing/product-IicensingLproducts.aWx 2. The Microsoft Customer Agreement is available from Client's tenant accessed through the Microsoft Online Services Portal; OR Client accepts the current applicable regional version of the Microsoft Customer Agreement available at: https://www.microsoft.com/licensing/docs/customeragreement 3. The Microsoft Azure Service Level Agreement can be found at: https://azure.microsoft.com/en- us/support/legal/sla BY CHECKING THE ABOVE-REFERENCED BOXES, YOU UNDERSTAND AND AGREE TO EACH AND ALL OF THE TERMS AND CONDITIONS OF THIS AGREEMENT THAT ARE LEGALLY BINDING. YOU FURTHER AGREE THAT YOUR SIGNATURE ON THIS DOCUMENT IS AS VALID AS IF YOU SIGNED THE DOCUMENT IN WRITING. 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Tradestyle(s):INSIGHT D-U-N-S 87-638-3589 Address:2701 E Insight Way, Moved From:6820 S Hari Ave, Number: Tempe,Az,Chandler,AZ,85286,United States Of Phone: +1(480)333-3000 America Web: www.insight.com Endorsementicxperalt@insight.com Exclude from Portfolio Insight: Summary KEY DATA ELEMENTS(Formerly:SCORE HAR) KDE Name Current Status Details PAYDEX 8 + 78 3 days beyond terms Delinquency Score T 79 Low to Moderate Risk of severe payment delinquency. Failure Score y 44 Moderate Risk of severe financial stress. D&B Viability Rating ®®_ view More Details Bankruptcy Found N D&B Rating 5A3 5A indicates 50 million and over, Credit appraisal of 3 is fair DETAILED TRADE RISK INSIGHT'" Days Beyond Terms 3 Months 1 Days From Feb-22 to Apr-22 High Risk(120+) Law Risk(0) Days Beyond Terms Past 3 months : 1 Low Risk:O; High Risk:120+ Dollar-weighted average of 36 payment experiences reported from 13 companies. PAYDEX®TREND CHART OO LThis Company ,:Industry Benchmark ALERTS There are no alerts for this D-U-N-S Number. City Council 15—215 8/4/2026 OWNERSHIP Subsidiaries Branches Total Members 34 15 250 This company is a Global Ultimate,Domestic Ultimate,Headquarters,Parent. Global Ultimate Domestic Ultimate Name INSIGHT ENTERPRISES,INC.INSIGHT ENTERPRISES,INC. Country UNITED STATES UNITED STATES D-U-N-S 87-638-3589 87-638-3589 Others - - DELINQUENCY SCORE O(Formerly Commercial Credit Score) Company's Risk Level Probability of delinquency over the next 12 months cos..rto�..rr 2.69% 79 High Risk(1) Low Risk(100) Past 12 Months Law Risk High Risk D&B PAYDEX-3 MONTHS p High Risk(1) Low Risk(100) 3 days beyond terms VIABILITY RATING SUMMARYp Viability Score High Risk(9) Low Risk(1) Data Depth Indicator Descriptive(G) Predictive(A) Portfolio Comparison High Risk(9) Low Risk(1) Financial Data Available Trade Payments Available:3+T de Company Size Large:Employees:50+or Sales:$500K+ Years in Business Established COMPANY PROFILE D-U-N-S Mailing Address Annual Sales 87-638-3589 UNITED STATES 9,436,113,000 Legal Form Telephone Net Worth Corporation(US) +1(480)333-3000 1,509,227,000 History Record Website Employees Clear www0naight.com 11,006 Date Incorporated Present Control Succeeded Age(Year Started) 06/04/1991 1988 34Years(1988) State of Incorporation Named Principal DELAWARE Kenneth T Lamneck,PRES-CEO Ownership Line of Business City Council 15—216 8/4/2026 Public:NSIT(NGS) Computer related services sic 73790200 NAICS 541512 Street Address: 2701 E Insight Way,Moved From:6820 S Haul Ave,Tempe,Az, JUIlluete IV Chandler,AZ,85286, E Germann Rd E Germann Rd Q Hobby Lobb United States Of America $� Tumbleweed P Park Chandler Municipal Sony.w.haw no magary here. Airport E Queen Creek Rd E Queen Creek Rd STOCK PERFORMANCE Symbol Last Price Change %Change NSIT 98.82 -2.66+ -2.62% History Performance Daily High 101.28 Market Cap 3.465,855,062 Daily Low 98.81 P/E: 16.60 52-Week High 111.02 FPS: 5.95 52-Week Low 80.28 Div/Yield 5.95 WEB&SOCIAL rowrsro BY nRsraAN ©Royce&Associates LP Has$15-75 Million Holdings in Insight Enterprises,Inc-(NASDAQ:NSIT) MR Modem Readers 23-Apr-2022 Insight Enterprises,Inc.to Report First Quarter 2022 Financial Results on May 5,2022 Business wire,Inc. 21-Apr-2022 ©Auckland Council group-buy rattles Microsoft license market Reseller News 19-Apr-2022 Insight appoints Sumana Nallapati as Chief Information Officer n 8-iness 1&Apr-2022 Insight Enterprises,Inc.(NASDAQ:NSIT)Expected to Post Quarterly Sales of$2.41 Billion ErF Daily News 17-APF2022 0$2.41 Billion In Sales Expected for Insight Enterprises,Inc.(NASDAQ:NSIT)This Quarter Defemewodd.net 17-Apr-2022 ©Insight Enterprises,Inc.(NASDAQ:NSIT)Expected to Post Earnings of$1.60 Per Share WKRB Financial News 15-Apr-2022 Insight Wins VMware North America 2022 Partner Value Award Business Wire,inc. 14-Apr-2022 0 Zacks Investment Research Downgrades Insight Enterprises(NASDAQ:NSM to Hold Dereosewo id.net 14 Apr-2o22 M Insight Enterprises,Inc.(NASDAQ:NSIT)Expected to Announce Earnings of$1.60 Per Share ETF Daily News 13-Apr-2022 Load More- NOTES Add No[e No notes is available for this D-U-N-S Number. The scores and ratings Included in this report are designed as a tool to assist the user in making their own credit related decisions,and should be used as part of a balanced and complete assessment relying on the knowledge and expertise of the reader,and where appropriate on other information sources. The score and rating models are developed using statistical analysis in order to generate a prediction of future events.Dun&Bradstreet monitors the performance of thousands of businesses in order to identify characteristics common to specific business events.These characteristics are weighted by significance to form rules within its models that identify other businesses with similar characteristics in order to provide a score or rating. Dun&Bradstreet's scores and ratings are not a statement of what will happen,but an indication of what is more likely to happen based on previous experience.Though Dun&Bradstreet uses extensive procedures to maintain the quality of its information,Dun&Bradstreet cannot guarantee that it is accurate,complete or timely,and this may affect the included scores and ratings.Your use of this report is subject to applicable law,and to the terms of your agreement with Dun&Bradstreet. Small Business Risk Insight ACCOUNT SUMMARIES City Council 15—217 8/4/2026 Total Current Balance Total Past Due Total Past Due Cycle 1 Total Past Due Cycle 2 Total Past Due Cycle 3 Total Past Due Cycle 4 Total Past Due Cycle 5 Total Charge Off Amount w.• ,.a. .mar •.r. •.. .T.�,tr ,�.. u.,a .�.. •.. . : . . s ..,..., Risk Assessment D&B RISK ASSESSMENT OVERALL BUSINESS RISK MAXIMUM CREDIT RECOMMENDATION HIGH MODERATE-HIGH MODERATE LOW-MODERATE LOW Dun&Bradstreet thinks... The recommended limit is based on a moderately low • Overall assessment of this organization over the next 12 months:STABLE CONDITION probability of severe delinquency • Based on the predicted risk of business discontinuation:LIKELIHOOD-OF-CONTINUED-OPERATIONS • Based on the predicted risk of severely delinquent payments:LOW POTENTIAL FOR SEVERELY DELINQUENT PAYMENTS D&B VIABILITY RATING SUMMARY The D&B Viability Rating uses D&B's proprietary analytics to compare the most predictive business risk indicators and deliver a highly reliable assessment of the probability that a company will go out of business,become dormant/inactive,or file for bankruptcy/insolvency within the next 12 months.The D&B Viability Rating is made up of 4 components: Viability Score Portfolio Comparison Compared to All US Businesses within the D&B Compared to All US Businesses within the same Database: MODEL SEGMENT: • Level of Risk:Low Risk . Model Segment:Available Financial Data • Businesses ranked 1 have a probability of becoming no • Level of Risk-Low Risk longer viable:0.2% • Businesses ranked 2 within this model segment have a • Percentage of businesses ranked 1: 0.3% probability of becoming no longer viable:0.2% • Across all US businesses,the average probability of • Percentage of businesses ranked 2 with this model becoming no longer viable:l4% segment: 14% • Within this model segment,the average probability of becoming no longer viable:0.6% City Council 15—218 8/4/2026 Data Depth Indicator Company Profile: Data Depth Indicator: Company Profile Details: s Rich Firmographics • Financial Data:True s Extensive Commercial Trading Activity Trade Payments:Available: 3+Trade v Comprehensive Financial Attributes Company Size:Large: Employees:50+ or Sales: $500K+ Greater data depth can increase the precision of the D&B • Years in Business:Established: 5+ Viability Rating assessment. To help improve the current data depth of this company,you can ask D&B to make a personalized request to this company on your behalf to obtain its latest financial information.To make Financial Trade Company Years in the request,click the link below.Note,the company must be Data Payments Size Business saved to a folder before the request can be made. True Available: Large Established Request Financial Statements 3+Trade Reference the FINANCIALS tab for this company to monitor the status of your request. FAILURE SCORE FORMERLY FINANCIAL STRESS SCORE 44 Low proportion of satisfactory payment experiences to total payment experiences High Risk(11 Low Risk(100) • High proportion of slow payment experiences to total number of payment experiences • UCC Flings reported • High number of enquiries to D&B over last 12 months • Evidence of open judgments Level of Risk Raw Score Probability of Failure Average Probability of Failure for Class Moderate 1471 0.27% Businesses in D&B Database 3 0.48 Business and Industry Trends FAILURE SCORE __Industry Median Quartile BUSINESS AND INDUSTRY COMPARISON Selected Segments of Business Attributes Norms National% This Business 44 Region:(MOUNTAIN) 33 Industry:BUSINESS,LEGALAND ENGINEERING SERVICES37 Employee range:(500-2300000) 53 Years in Business:(26+) Rl DELINQUENCY SCORE FORMERLY COMMEROAL CREDiTSCORE • Higher risk industry based on delinquency rates for this industry • Proportion of slaw payments in recent months High Risk(1) Low Risk(100) Proportion of pastdue balancesto total amountowing • Evidence of open judgments Level of Risk Raw Score Probability of Delinquency Compared to Businesses in D&B Class Low-Moderate 546 2.69% Database 2 10.2% Business and Industry Trends .�DELINQUENCY SCORE ',F Industry Medan Quartile BUSINESS AND INDUSTRY COMPARISON Selected Segments of Business Attributes Norms National% This Business 79 Region:(MOUNTAIN) 29 City Council 15—219 8/4/2026 Norms National% Industry:BUSINESS,LEGAL AND ENGINEERING SERVICES 37 Employee range:(500-2768886) 76 Years in Business:(26+) 69 D&B PAYDEX D&B 3 MONTH PAYDEX High Risk(1) Low Risk(too) High Risk(1) Low Risk(30o) When weighted by amount,Payments to suppliers average 3 days beyond Based on payments collected 3 months ago. terms When weighted by amount,Payments to suppliers average 3 days beyond terms High risk of late payment(Average 30 to 120 days beyond terms) Medium risk of late payment(Average 30 days or less beyond terms) High risk of late payment(Average 30 to 120 days beyond terms) U Low risk of late payment(Average prompt to 30+days Medium risk of late payment(Average 30 days or less beyond terms) p y ( g p pt ys sooner) Law risk of late payment(Average prompt m 30+days sooner) Industry Median 78 Equals 3 Days Beyond Terms Industry Median 78 Equals 3 Days Beyond Terms Business and Industry Trends 7379-Computer related services L PAVDEx Industry Lower Quartile -Industry Median quartile Industry tipper quartile Equals D&B RATING Current Rating as of 0212612019 History since 0226/2010 Financial Strength Risk Indicator Date Applied D&S Rating 5A:USD 50,000,000 and over in Net 3:Moderate Risk 11/092018 5A2 Worth or Equity OB/152018 5A3 Previous Rating OB/032018 5A2 Financial Strength Risk Indicator 05/072018 5A3 5A:US$50,000,000 and over in Net 2:Low Risk 03/022018 5A2 Worth or Equity Trade Payments TRADE PAYMENTS SUMMARY(Based on 24 months of data) Overall Payment Behaviour %of Trade Within Terms Highest Past Due 3 62% US$ 1,000,000 Days Beyond T s Highest Now Owing: Total Trade Experiences: Total Unfavorable Comments: US$30,000,ODO 90 0 LargesL High Credit: Largest High Credit US 30,000,D00 US$0 Average High Credit: Total placed in Collections: 0 La rgest H igh Credit US$0 D&B PAYDEX D&B 3 MONTH PAYDEX High Risk(1) Low Risk(too) High Risk(1) Low Risk(real When weighted by amount,Payments to suppliers average 3 days beyond Based on payments collected 3 months ago. terms When weighted by amount Payments to suppliers average 3 days beyond terms i_ High risk of late payment(Average 3D to 120 days beyond terms) Medium risk of late payment(Average 3D days or less beyond terms) High risk of late payment(Average 30 to 120 days beyond terms) L Law risk of late payment(Average prompt to 30+days sooner) Medium risk of late payment(Average 30 days or less beyond terms) U Low risk of late payment(Average prompt to 30+days sooner) City Council 15-220 8/4/2026 Industry Median 78 Industry Median 78 Equals 3 Days Beyond Terms Equals 3 Days Beyond Terms BUSINESS AND INDUSTRY TRENDS ea.eao�za moron.or aam 7379-Computer related services i_ PAWrFX Industry Lower Quartile -Industry Median Quartile Industry Upper Quartile Current 5/20 6/20 7/20 8/20 9/20 10/20 11120 12R0 1121 20K21 3121 4/21 5/21 6/21 7121 8/21 9121 10/21 11121 12121 1122 2/22 3122 2022 This 77 76 77 77 77 78 77 77 78 78 78 78 78 78 78 78 78 78 78 77 77 78 78 78 Business Industry Quamle Upper - 80 - - 80 - - 80 - - 80 80 - - 80 - - 80 - 80 Median - 78 - - 79 - - 78 - - 78 - 78 - - 78 - - 78 - 78 - Lower - 70 - - 70 - - 69 - - 69 - - 69 - - 70 - - 70 - - 70 - TRADE PAYMENTS BY CREDIT EXTENDED(Based on 12 months of data) Range of Credit Extended(US$) Number of Payment Experiences Total Value %Within Terms 100,000 5 over 18 U5$47,850,000 95 50,000-99,999 2 US$120,000 50 15,000-49,999 10 US$275,000 63 5,000-14,999 13 US$105,000 62 1,000-4,999 11 US$23,000 72 Less than 1,000 15 US$4,050 47 TRADE PAYMENTS BY INDUSTRY(BASED ON 24 MONTHS OF DATA) Collapse All I Expand All Industry Category- Number of Payment Largest High Credit %Within Terms 1-30 31-60 61-90 91+ Experiences (US$) (Expand to View) Days Days Days Days Late(%) Late(%) Late(%) Late(%) +27-Printing, 1 10,000 100 0 0 0 0 Publishing and Allied Industries 2711-Newspaper- 1 10,000 100 0 0 0 0 print/publ -35-Industrial and 4 2,500 93 7 0 0 0 Commercial Machinery and Computer Equipment 3579-Mfg misc 3 750 86 14 0 0 0 office eqpt 3585-Mfg 1 2,500 100 0 0 0 0 -trig/heat equip -36-Electronic and 2 10,000 50 0 0 0 50 other electrical equipment and components except computer equipment 3629-Mfg elect 1 10,000 0 0 0 0 100 Indus equip 3674-Mfg 1 50 100 0 0 0 0 semiconductors -45-Transportation 1 100 O 0 0 0 100 by Air 4513-Air courier 1 100 0 0 0 0 100 service -47-Transportation 2 1,000 17 0 33 17 33 City Council 15—221 8/4/2026 Services 4731-Arrange 2 1,000 17 0 33 17 33 cargo transpt -48-Communications 7 40,000 59 0 0 41 0 4813-Telephone 7 40,000 59 0 0 41 0 communictns -50-Wholesale Trade 16 30,000,000 78 0 7 2 13 -Durable Goods 5045-Whol 9 2,000,000 63 0 27 9 1 computerslsoftwr 5065-Whol 5 30.000,000 99 1 0 O 0 electronic parts 5064-Whol 1 8,000,000 100 0 0 O 0 appliances 5063-Whol 1 30,000 50 0 0 O 50 electrical equip -51-Wholesale Trade 2 10,000 55 0 45 O 0 -Nondurable Goods 5113-Whol service 2 10,000 55 0 45 O 0 paper -60-Depository 7 1,000,000 100 0 0 O 0 Institutions 6021-Natnl 7 1,000,000 100 0 0 O 0 commercial bank -61-Nondepository 2 750,000 100 0 0 O 0 Credit Institutions 6153-Short-tnm 1 750,000 100 0 0 O 0 busn credit 6159-Misc 1 20,000 100 0 0 O 0 business credit -73-Business 10 1,000,000 26 19 0 O 39 Services 7372-Prepackaged 5 250,000 7 61 1 0 31 software 7373-Computer 1 11000,000 50 50 0 O 0 system desgn 7374-Data 1 100,000 0 0 0 0 100 processing svcs 7371-Custom 1 100,000 100 0 0 O 0 programming 7359-Misc 1 250 0 0 0 O 100 equipment rental 7389-Misc 1 0 0 0 0 O 0 business service -75-Automotive 2 10,000 25 25 25 O 25 Repair,Services and Parking 7514-Passenger 2 10,000 25 25 25 0 25 car rental -87-Engineering 2 50,000 25 0 0 25 0 Accounting Research Management and Related Services 8734-Testing 1 50,000 50 0 0 50 0 laboratory 874B-Business 1 0 0 0 0 O 0 consulting -91-Executive 2 5,000 100 0 0 O 0 Legislative and City Council 15—222 8/4/2026 General Government except Finance 9111-Executive 2 5,000 100 0 0 O 0 office -93-Public Finance 6 5,000 100 0 0 0 0 Taxation and Monetary Policy 9311-Public 6 5,000 100 0 0 O 0 finance -96-Administration 1 100 100 0 0 O 0 of Economic Programs 9611-Admin 1 100 100 0 0 0 0 economic prom -99-Nonclassifiable 4 15,000 100 0 0 O 0 Establishments 9999-Nonclassified 4 15,000 100 0 0 O 0 TRADE LINES Date of Experience Selling High Credit Now Owes Past Due Months Since Last Payment Status Terms (US$) (US$) (US$) sale 04/22 Pays Promptly N30 10,000 0 0 1 03/22 Rays Promptly - 30,000,000 30,000,000 1,OD0,000 1 03/22 Pays Promptly - 8,000,000 8,000,000 400,000 1 03/22 Pays Promptly - 900,000 600,000 0 1 03122 Pays Promptly N30 100,OOD 35,000 0 1 03/22 Pays Promptly - 100,OOD O 0 Between 4 and 5 Months 03122 Pays Promptly - 20,000 7,500 100 1 03122 Pays Promptly - 15,OOD 0 0 Between 6 and 12 Months 03122 Pays Promptly - 15,000 O D Between 6 and 12 Months 03/22 Pays Promptly - 7,50D 7,500 0 1 03122 Pays Promptly - 1,000 0 0 Between 4 and 5 Months 03122 Pays Promptly - 750 750 0 1 03/22 Pays Promptly - 250 0 0 Between 6 and 12 Months 03/22 Pays Promptly N30 50 O 0 Between 4 and 5 Months 03122 Pays Promptly - 0 0 0 1 03/22 oys Prompt to Slow 600,000 O 0 1 03122 oys Prompt to Slow _ 25,000 10,000 0 1 03/22 Pays Prompt to Slow 50 O 0 1 30+ 03122 oys Prompt to Slow 2,000,000 30,000 30,000 1 03122 Pays Prompt to Slow _ 10,000 10,000 0 1 60+ 03/22 oys Prompt to Slow _ 10,000 5,000 100 1 03122 oys Prompt to Slow 500 500 100 1 03/22 oys Prompt to Slow N30 700,OOD 400,000 400,D00 Between 2 and 3 Months 03122 oys Prompt to Slow 25,000 0 0 1 03122 Pays Prompt to Slow 70,000 35,000 30,000 1 120+ 03/22 Pays Prompt to Slow _ 30,000 O 0 Between 6 and 12 Months 120+ 03122 Pays Slow 30+ - 100,OOD 100,000 1D0,D00 1 03122 Pays Slow 60+ - 2,500 0 0 Between 6 and 12 Months 03/22 Pays Slow 120+ - 100,OOD 100,000 1D0,D00 - 03/22 Pays Slow 30120+ 10,OOD 1,000 50 1 03/22 Pays Slow 120+ - 25D 250 250 - City Council 15-223 8/4/2026 Date of Experience Selling High Credit Now Owes Past Due Months Since last Payment Status Terms (US$) (US$) (US$) Sale 03/22 Pays Slow 120+ - 100 O 0 Between 6 and 12 Months 03/22 - Cash account 25D 0 0 1 03122 - Cash account 25D 0 0 Between 6 and 12 Months 03122 - Cash account 100 0 0 Between 2 and 3 Months 03122 - Cash account 10D O 0 1 03/22 - Cash account 5D 0 0 Between 6 and 12 Months 03/22 - Cash account 5D 0 0 1 03122 - Cash account 50 0 0 1 03122 - Cash account 0 0 0 Between 6 and 12 Months 02/22 Pays Promptly - 1,000,000 1,000,000 0 1 02/22 Pays Promptly - 750,000 300,000 0 1 02122 Pays Promptly - 500,000 500,000 0 1 02122 Pays Promptly - 500,000 500,000 0 1 02/22 Pays Promptly - 500,000 500,000 0 1 02/22 Pays Promptly - 100 0 0 Between 6 and 12 Months 02/22 oys Prompt to Slow 40,000 0 0 Between 4 and 5 Months 02122 oys Prompt to Slow 50,000 50,000 45,000 1 02/22 Dys Prompt to Slow _ SOD 0 0 Between 6 and 12 Months 01122 Pays Promptly - 5,OOD 0 0 1 01122 Pays Promptly - 2,50D 0 0 1 01/22 Pays Slow 60-120+ - 1,000 O 0 Between 6 and 12 Months 12121 Pays Promptly - 10D 0 0 Between 6 and 12 Months 12121 - Cash account 50 O 0 1 11121 - Cash account 5D 0 0 Between 6 and 12 Months 10121 - Cash account 5D 0 0 1 09121 - Cash account 50 0 0 Between 2 and 3 Months 09121 - Cash account 50 0 0 Between 2 and 3 Months 08/21 Pays Promptly - 20,OOD 0 0 Between 6 and 12 Months 08/21 Pays Promptly - 0 O 0 Between 4 and 5 Months 07121 Pays Promptly - 5,000 0 0 1 07121 Pays Promptly - 5,000 0 0 1 07121 Pays Promptly - 2,500 0 0 1 07/21 Pays Promptly - 2,500 0 0 1 07121 Pays Slow 60+ - 250 0 0 Between 6 and 12 Months 05121 Pays Promptly - 10,000 0 0 Between 2 and 3 Months 05121 Pays Prompt to Slow _ 40,000 0 0 Between 2 and 3 Months 90+ 05/21 oys Prompt to Slow 2,500 0 0 Between 2 and 3 Months 05/21 oys Prompt to Slow _ 1,00D 0 0 Between 2 and 3 Months 05/21 Pays Slow 120+ - 10,OOD 0 0 Between 6 and 12 Months 05121 - Cash account 5D 0 0 1 04/21 - Cash account 5D 0 0 1 02121 Pays Slow90+ - 100 100 100 - 12120 Pays Promptly - 7,50D O 0 Between 6 and 12 Months 12120 Pays Prompt to Slow - 45,OOD O 0 1 30+ 12/20 Pays Slow 30-120+ - 250,000 30,000 20,000 1 09120 Pays Slow 60+ N30 10,OOD 0 0 Between 6 and 12 Months 07120 Pays Promptly - 2,500 2,500 0 1 05/20 oys Prompt to Slow _ 1,000,OOD 0 0 Between 2 and 3 Months 04/20 Rays Promptly - 2,50D 0 0 1 OTHER PAYMENT CATEGORIES City Council 15-224 8/4/2026 Other Payment Categories Experience Total Amount Cash experiences 18 US$1,350 Payment record unknown 1 US$1,0D0 Unfavorable comments 0 US$0 Placed for collections 0 US$0 Total in D&B's file 90 US$48,379,400 Corporate Linkage Increase your understanding of the links and risks between your customers and suppliers with D&B's Interactive Global Family Tree SUBSIDIARIES(DOMESTIC) Company City, State D-U-N-SOD NUMBER ENSYNCH, INCORPORATED TEMPE,Arizona 05-165-4379 INSIGHT NORTH AMERICA, INC. TEMPE,Arizona 09-473-3362 SOFTWARE SPECTRUM, INC. PLANO,Texas 10-259-5865 INSIGHT DIRECT USA, INC. CHANDLER ,Arizona 15-755-2118 PCM, INC. EL SEGUNDO,California 18-108-7842 INSIGHT TECHNOLOGY SOLUTIONS, BOWIE , Maryland 05-231-1607 LLC BLUEMETAL ARCHITECTS, INC. WATERTOWN , Massachusetts 96-586-9675 INSIGHT RECEIVABLES, LLC BLOOMINGDALE, Illinois 07-849-4005 INSIGHT DIRECT USA, INC. HANOVER PARK, Illinois 08-113-2421 CALENCE, LLC TEMPE,Arizona 07-095-9459 INSIGHT DIRECT WORLDWIDE, INC. TEMPE,Arizona 07-869-3931 INSIGHT GLOBAL FINANCE, INC. TEMPE,Arizona 82-869-3478 DATALINK HOLDING LLC TEMPE,Arizona 11-726-0326 DATALINK NEVADA LLC TEMPE,Arizona 11-726-0329 INSIGHT STADIUM SERVICES, LLC TEMPE,Arizona 11-727-3767 CALENCE PHYSICAL SECURITY TEMPE,Arizona 11-726-9176 SOLUTIONS, LLC INSIGHT CONSULTING SERVICES, MEDFORD, New Jersey 04-749-3391 LLC MV SUB, INC. TEMPE,Arizona 11-731-3941 CARDINAL SOLUTIONS GROUP- TEMPE,Arizona 11-732-0088 FLORIDA, LLC CARDINAL SOLUTIONS GROUP- TEMPE,Arizona 11-732-0091 TENNESSEE, LLC CARDINAL SOLUTIONS GROUP- TEMPE,Arizona 11-732-0090 GEORGIA, LLC STI ACQUISITION TEMPE,Arizona 11-731-6884 INSIGHT RECEIVABLES HOLDING, ADDISON, Illinois 11-739-3170 LLC City Council 15—225 8/4/2026 EN POINTE TECHNOLOGY SALES, TEMPE,Arizona 11-821-8102 LLC INSIGHT DIRECT PHILIPPINES, LLC TEMPE,Arizona 11-837-7108 This list is limited to the first 25 subsidiaries. SUBSIDIARIES(INTERNATIONAL) Company City,Country or Region D-U-N-SO NUMBER INSIGHT ENTERPRISES UK LIMITED SHEFFIELD , UNITED KINGDOM 22-049-5803 Insight Holding (Deutschland) Garching b. Munchen ,GERMANY 32-983-1940 GmbH SSI(BRITAIN) LIMITED. SHEFFIELD , UNITED KINGDOM 37-894-5612 Insight Technology Solutions AG WALLISELLEN , SWITZERLAND 48-091-3982 INSIGHT TECHNOLOGY SOLUTIONS VELIZY VILLACOUBLAY, FRANCE 77-614-7852 SAS BRANCHES (DOMESTIC) Company City, State D-U-N-SO NUMBER INSIGHT ENTERPRISES, INC. ADDISON , Illinois 80-674-6983 INSIGHT ENTERPRISES, INC. EASTON , Connecticut 79-766-8024 INSIGHT ENTERPRISES, INC. ARVADA, Colorado 80-130-8235 INSIGHT ENTERPRISES, INC. NEW YORK, New York 86-106-4413 INSIGHT ENTERPRISES, INC. TEMPE,Arizona 07-869-2460 INSIGHT ENTERPRISES, INC. EDINA, Minnesota 03-670-7575 INSIGHT ENTERPRISES, INC. COLUMBUS ,Ohio 11-655-7789 INSIGHT ENTERPRISES, INC. EDEN PRAIRIE, Minnesota 11-676-1884 INSIGHT ENTERPRISES, INC. BAYTOWN ,Texas 06-403-5147 INSIGHT ENTERPRISES, INC. WELLINGTON, Florida 03-451-6918 INSIGHT ENTERPRISES, INC. MCALLEN ,Texas 07-498-1005 INSIGHT ENTERPRISES, INC. VERNON,Connecticut 01-534-3486 INSIGHT ENTERPRISES, INC. RALEIGH, North Carolina 11-717-4661 INSIGHT ENTERPRISES, INC. TAMPA, Florida 11-850-8206 INSIGHT ENTERPRISES, INC. LEWIS CENTER,Ohio 11-777-4946 IThis information may not be reproduced in whole or in part by any means of reproduction. Legal Events The following Public Filing data is for information purposes only and is not the official record.Certified copies can only be obtained from the official source. Bank—ptcies Judgements Liens suits UCCs No 1 0 0 60 City Council 15—226 8/4/2026 Latest Filing:12/18/2019 Latest Fling:- Latest Fling:- Latest Fling:04282020 EVENTS Judgement-CourtJudgement Filing Date 1211812019 Filing Number 201911700048CE Status Unsatisfied Date Status Attained 1 2118/2 0 1 9 Received Date 0412 4/2 0 2 0 Award US$12,000 Debtors INSIGHT ENTERPRISES,INC Geditors CITY OF PHILADELPHIA,PHILADELPHIA,PA Court PHILADELPHIA MUNICIPAL COURT,PHILADELPHIA,PA UCC Filing-Continuanon Filing Date 0412812020 Filing Number 1156399501214 Received Date 05/04/2020 Original Filing Date 0 7/1012 0 1 5 Original Filing Number 832869600786 Secured Party KEY EQUIPMENT FINANCE,A DIVISION OF KEYBANK NA,SUPERIOR,CO Debtors DATALINK CORPORATION,EDEN PRAIRIE,MN Filing Office SECRETARY OF STATE/UCC DIVISION,SAINT PAUL,MN UCC Filing-Original Filing Date 0813012019 Filing Number 2019 6053479 Received Date 09/27/2019 Collateral All Assets and proceeds Secured Party JPMORGAN CHASE BANK,N.A.,AS ADMINISTRATIVE AGENT,CHICAGO,It Debtors INSIGHT ENTERPRISES,INC. Filing Office SECRETARY OF STATE/UCC DIVISION,DOVER,DE UCC Filing-Original Filing Date 05/02/2019 Filing Number 20193062739 Received Date 06/04/2019 Collateral Leased Computer equipment and proceeds Secured Party DELL FINANCIAL SERVICES L.L.C.,ROUND ROCK TX Debtors INSIGHT ENTERPRISES,INC. Filing Office SECRETARY OF STATE/UCC DIVISION,DOVER,DE City Council 15—227 8/4/2026 UCC Filing-Continuation Filing Date 03/12/2019 Filing Number 1074128301790 Received Date 03/18/2019 Original Filing Date 06/DW2014 Original Filing Number 201436858067 Secured Party INSIGHT INVESTMENTS,LLC,COSTA MESA,CA Secured Party MB FINANCIAL BANK NA,ROSEMONT,IL Secured Party US BANK EQUIPMENT FINANCE A DIVISION OF US BANK NATIONAL ASSOCIATION, MARSHALL,MN Secured Party US BANK EQUIPMENT FINANCE A DIVISION OF US BANK NATIONAL ASSOCIATION, MARSHALL,MN Secured Party WELLS FARGO EQUIPMENT FINANCE INC,MINNEAPOLIS,MN Debtors DATALINK CORPORATION,EDEN PRAIRIE,MN Filing Office SECRETARY OF STATE/UCC DIVISION,SAINT PAUL,MN UCC Filing-Continuation Filing Date 0011012017 Filing Number 2017 5301145 Received Date 0912 1/2 0 1 7 Original Filing Date 0112212013 Original Filing Number 2013 0262627 Secured Party BANK ONE,NA,AS AGENT,CHICAGO,IL Debtors INSIGHT ENTERPRISES,INC.,TEMPE,AZ Filing Office SECRETARY OF STATE/UCC DIVISION,DOVER,DE UCC Filing-Continuation Filing Date 11121J2016 Filing Number 20167206244 Received Date 01/19/2017 Original Filing Date 04130/2 0 1 2 Original Filing Number 2012 1663311 Secured Party WELLS FARGO CAPITAL FINANCE,LLC,AS COLLATERAL AGENT,ENGLEWOOD,CO Debtors INSIGHT ENTERPRISES,INC. Filing Office SECRETARY OF STATE/UCC DIVISION,DOVER,DE UCC Filing-Continuation Filing Date 061080016 Filing Number 200614290252 Received Date 0711412016 Original Filing Date 07/06/2006 Original Filing Number 200614290252 Secured Party HEWLETT-PACKARD COMPANY,PALO ALTO,CA City Council 15—228 8/4/2026 Debtors INSIGHT CANADA,INC..,TEMPE,AZ Filing ice SECRETARY OF STATE UCC DIVISION,PHOENIX,AZ UCC Filing-Original Filing Date 0112212013 Filing Number 20130262627 Received Date 02/14/2013 Collateral Assets including proceeds and products Secured Party BANKONE,NA,AS AGENT,CHICAGO,IL Debtors INSIGHT ENTERPRISES,INC.,TEMPE,AZ Filing Office SECRETARY OF STATE/UCC DIVISION,DOVER,DE UCC Filing-Original Filing Date 04/3012 0 1 2 Filing Number 2012 1663311 Received Date 0512 4/2 0 1 2 Collateral All Assets including proceeds and products Secured Party WELLS FARGO CAPITAL FINANCE,LLC,AS COLLATERAL AGENT,ENGLEWOOD,CO Debtors INSIGHT ENTERPRISES,INC. Filing Office SECRETARY OF STATE/UCC DIVISION,DOVER,DE UCC Filing-Continuation Filing Date 0112 512 0 1 1 Filing Number 200614290252 Received Date 021080011 Original Filing Date OWDW2006 Original Filing Number 200614290252 Secured Party HEWLETT-PACKARD COMPANY,PALO ALTO,CA Debtors INSIGHT CANADA,INC..,TEMPE,AZ Filing ice SECRETARY OF STATE UCC DIVISION,PHOENIX,AZ UCC Filing-Amendment Filing Date 1 0/0212 008 Filing Number 200614290252 Received Date 11/10/2008 Collateral Inventory including proceeds and products-Acmunt(s)including proceeds and products-Chattel paper including proceeds and products-General intangibles(s) including proceeds and products-and OTHERS Original Filing Date 07/06/2006 Original Filing Number 200614290252 Secured Party HEWLETT-PACKARD COMPANY,PALO ALTO,CA Debtors INSIGHT CANADA,INC. Filing ONic SECRETARY OF STATE UCC DIVISION,PHOENIX,AZ City Council 15—229 8/4/2026 UCC Filing-Original Filing Date 06/02/2006 Filing Number 011021891 Received Date 06/21/2006 Collateral Account(s)and proceeds-Computer equipment and proceeds-Business machinery/equipment and proceeds-General intangibles(s)and proceeds-Chattel paper and proceeds Secured Party BAL GLOBAL FINANCE,LLC,TROY,MI Secured Party BANC OF AMERICA LEASING&CAPITAL,LLC,TROY,MI Debtors INSIGHT DIRECT USA,INC. Filing Office SECRETARY OF STATE/UCC DIVISION,SPRINGFIELD,IL UCC Filing-Original Filing Date 06/Dl/2006 Filing Number 01101644E Received Date 06/21/2006 Collateral Leased Unspecified Secured Party BAL GLOBAL FINANCE,LLC,TROY,MI Secured Party BANC OF AMERICA LEASING&CAPITAL,LLC,TROY,MI Debtors INSIGHT DIRECT USA,INC. Filing Office SECRETARY OF STATE/UCC DIVISION,SPRINGFIELD,IL UCC Filing-Original Filing Date 01/10/2006 Filing Number 200614038234 Received Date 02/14/2006 Collateral AGREEMENTS Secured Party WELLS FARGO FINANCIAL LEASING,INC.,NEWPORT BEACH,CA Debtors INSIGHT DIRECT USA,INC. Filing Office SECRETARY OF STATE UCC DIVISION,PHOENIX,AZ The public record items contained in this report may have been paid,terminated,vacated or released prior to the date this report was printed.This information may not be reproduced in whole or in part by any means of reproduction. IThere may be additional UCC Filings in D&Bs file on this company available by contacting 1-800-234-3867. There may be additional suits,liens,orjudgments in D&B's file on this company available in the U.S.Public Records Database,also covered under your contract If you would like more information on this database,please contact the Customer Resource Center at 1-8DO-234-3867. Special Events SPECIAL EVENTS Date Event Description 04/11/2022 OFFICER CHANGE:According to published reports,Insight Enterprises announced the appointment of Sumana Nallapati as chief information officer replacing Jeff Shumway. 04/05/2022 Business address has changed from 6820 S Hari Ave,Tempe,AZ,85283 to 2701 E Insight Way,Chandler AZ,85286. City Council 15—230 8/4/2026 Date Event Description 0 2/2 12 0 2 2 BOARD OF DIRECTORS UPDATE:According to published reports,Insight Enterprises,Inc.announced that it has named Alexander L. Baum as an independent director to its board. EARNINGS UPDATE:According to published reports,comparative operating results for the 12 months ended December 31,2021: 0211012022 Sales of$9,436,113,000,Net Income of$219,345,000;compared to Sales of$H,340,579,000,Net Income of$172,640,000 for the comparable period in the prior year. EARNINGS UPDATE:According to published reports,comparative operating results for the 9 months ended September 30,2021:Sales 11/132021 of$6,870,090,000,Net Income of$157,212,000;compared to Sales of$6,049,264,000,Net Income of$119,252,000 for the comparable period in the prior year. Financials-D&B Financials Source:D&B I Currency.All figures shown in USD unless otherwise stated FINANCIAL STATEMENT COMPARISON 83 67 5 m 33 17 0 2019 2020 2021 Interim Fiscal Fiscal Last 3 years Consolidated Consolidated Consolidated 03/31/2021 12/31/2020 12/31/2019 Current Assets 3,153,693,000 3,176,450,000 3,048,032,000 mmm Current Liabilities 2,175,072,000 2,227,464,000 1,883,528,000 Tangible Net Worth 1,383,166,000 1,342,429,000 1,160,318,000 Sales - 8,340,579,000 7,731,190,000 Net Income - 172,640,000 159,407,000 Current Ratio 1.45 1.43 1.62 Working Capital 978,621,000 940,986,000 1,164,504,000 mm= Other Assets 1,100,914,000 1,134,282,000 1,130,147,000 mmm Long Term Liabilities 696,369,000 740,839,000 1,134,333,000 —mom STATEMENT INFORMATION Source Information Statement obtained in outside quarters.Statement obtained from Securities and Exchange Commission.Prepared from statement(s)by Accountant:KPMG LLP,Phoenix,Arimna. Statement Explanation Explanations:The net worth of this company includes intangibles. Financials Source:D&B I Currency All figures shown In USD unless otherwise stated BALANCE SHEET Balance Sheet Assets Fiscal Fiscal Current Assets 12/312021 12/31/2020 Last 2 years Accounts Receivable USD 2,936,732,1)00 USD 2,583,715,000 Cash USD 103,840,000 USD 138,753,000 Other Current Assets USD 199,638,000 USD 177,927,000 Inventory USD 328,101,000 USD 253,297,000 Total Current Assets USD 3,568,311,000 City Council 15—231 8/4/2026 Flesal Flanl Long Term Assets 12/31/2021 12/31/2020 Last 2 years Intangible Assets-Net USD 214,78B4ODO LSD 239,833,000 I Property,Plant,Fixtures& USD 176,263,ODO USD 148,531,000 Equipment Goodwill USD 428,346,000 USD 429,757,000 �® Other long term assets USD 301,372,ODO USD 282,793,000 Total Assets USD 4,689,080,000 Liabilities Fiscal Fiscal Total Current Liabilities 12/31/2021 12/31/2020 Last 2 years Accounts Payable-Inventory Fin USD 311,878,D00 - Accruals U513 423,489,000 USD 404,995,000 IIIZI Current Portion Of Long Term USD 36,000 USD 830,000 —f Debt Accounts Payable USD 1,779,854,000 USD 1,460,172,000 Total Current Liabilities USD 2,515,257,000 Fiscal Fiscal Long Term Liabilities 12/31/2021 12/31/2020 Last 2 years ACCUM OTHER I USD 27,094,000) 1 USD 15,535,000) COMPREHENSIVE LOSS Other Long Term Liabilities USD 255,953,000 USD 246,005,000 Preferred Stock USD 349,000 - Long Term Debt USD 361,570,000 USD 416,401,000 Retained Earnings USD 1,167,690,000 USD 1,036,413,000 _- Additional Paid In Capital/ USD 368,282,000 USD 361,935,000 Capital Surplus Deferred Income Taxes USD 47,073,000 USD 33,963,000 Total Liabilities&Net USD 4,689,080,000 Worth PROFIT AND LOSS INFORMATION Date Description 12/31/2021 From JAN 012021 to DEC 312021 annual sales$9,436,113,000;cost of goods sold$7.988,556,000.Gross profit$1,447,557,OOD;operating expenses $1,115,496,000.Operating income$332,061,000;other income$1,D12,000;other expenses$4D,516,000;net income before taxes$292,557,000;Federal income tax$73,212,000;net income$219,345,000. 12/31/2020 From JAN Ol 2021 to MAR 312021 sales$2,193,068,000;cost of goods sold$1,861,594,000.Gross profit$331,474,000;operating expenses$264,450,000. Operating income$67,024,000;other expenses$10,357,000;net income before taxes$56,667,000;Federal income tax$13,499.000.Net income $43,168,000. Financial Ratios Source:Edgar I Currency.All figures shown In USD unless otherwise stated BALANCE SHEET Solvency Ratios Fiscal Fiscal Fiscal Consolidated Consolidated Consolidated 12/31/2021 12/31/2020 12/31/2019 Current Ratio 1.42 1.43 1.62 Quick Ratio 1.21 1.26 1.39 Current Liabilities to Net Worth 1%) 166.66 165.93 162.33 City Council 15—232 8/4/2026 Total Liabilities/Net Worth(%) 210.69 221.11 260.09 Current Liabilities to Inventory(%) 766.61 1,199.82 987 Fixed Assets to Net Worth(%) 11.68 10.00 11.20 Cash Ratio 0.04 0.06 0.06 Efficiency Ratios Fiscal Fiscal Fiscal Consolidated Consolidated Consolidated 12/31/2021 12/31/2020 12/31/2019 Accounts Payable to Sales Ratio 0.27 0.27 0.24 Sales to Worldng Capital Ratio 9.96 8.79 6.64 Sales To Inventory(%) 2,875.98 4,492.64 4,051.29 Assets/Sales 49.69 51.68 54.04 ROCE(%) 15.32 12.96 10.47 Profitability Ratios Fiscal Fiscal Fiscal Consolidated Consolidated Consolidated 12/31/2021 12/31/2020 12/31/2019 Return On Net Worth(%) 14.53 12.86 13.74 Return on Assets(%) 4.68 4 3.82 Return on Sales(%) 3.53 3.24 3.11 Gross Profit Margin(%) 15.34 15.59 14.72 Operating Margin(%) 3.52 3.26 3.11 Pre Tax Profit Margin(%) 3.1 2.74 2.74 Profit Margin(%) 2.32 2.07 2.06 Pre Tax Return on Equity(%) 19.38 17.02 10.25 After Tax Return on Equity(%) 14.53 12.86 13.74 Operating Income to Interest Ratio B.2 6.53 0.45 Leverage Ratios Fiscal Fiscal Fiscal Consolidated Consolidated Consolidated 12/31/2021 12/31/2020 12/31/2019 ERITDA to EBIT Ratio 1.22 1.3 1.22 Debt to Income Ratio 14.5 17.19 10.93 Debt to Equity Ratio 2.11 2.21 2.6 Equity Ratio(%) 32.19 31.14 27.77 Interest Coverage Ratio 8.22 6.49 8.43 Interest Coverage to EBITDA Ratio 10.01 8.46 10.29 Income Statement Source:Edgar I Currency.All figures shown in USD unless otherwise stated 94 75 57 m 38 19 0 2019 2020 2021 Interim Interim Interim Last 3 years 12/31/2021 12/31/2020 12/31/2019 Sales(Revenue) 9,436,113,000 8,340,579,000 7,731,190,000 11111IMM Cost of Revenue 7,988,556,000 7,040,637,000 6,593,092,000 11111IMM Gross Profit 1,447,557,000 1,299,942,000 1,138,098,000 Sales and General Admin 1,117,130,000 1,013,765,000 880,737,000 Research and Development - - - Expense Nan-Recurring Expenses (1,634,000) 14,602,000 16,767,000 Other Operating Items - - City Council 15-233 8/4/2026 Operating Income 332,061,000 271,575,000 240,594,000 Net Total Other Income and 1,012,000 (1,529,000) (400,000) Expenses Earnings Before Interest and Taxes 333,073,000 270,046,000 240,194,000 Interest Expense 40,516,000 41,594,000 28,478,000 Earnings Before Tax 292,557,000 228,452,000 211,716,000 Income Tax Expense 73,212,000 55,812,000 52,309,000 Equity Earnings or Loss - - - _ Minority Interest Expense - - - _ Net Income from Continuing 219,345,000 172,640,000 159,407,000 Operations Discontinued Operations - - - _ Effect of Accounting Changes Extraordinary Items - - - Net Income 219,345,000 172,640,000 159,407,000 Preferred Stocks&Other - - - Adjustments Net Income Applicable to Common 219,345,000 172,640,000 159,407,000 Il—M Shares Balance Sheet Source,Edgar I Currency All figures shown in USD unless otherwise stated FINANCIAL STATEMENT COMPARISON 47 38 28 m 19 09 0 2019 2020 2021 Assets Interim Interim Interim Trends 12131/2021 12/31/2020 12/31/2019 Cash and Cash Equivalents 103,840,000 128,313,000 114,668,000 Short Term Investments - - - _ Net Trade Receivables 2,936,732,000 2,685,448,000 2,511,303,000 Inventory 328,101,000 185,650,000 190,833,000 Other Current Assets 199,638,000 177,039,000 231,148,000 Total Current Assets 3,568,311,000 3,176,450,000 3,040,032,000 Fixed Assets 176.263,000 146,016,000 130,907,000 Long Term Investments - - - _ Deferred Long Term Asset Charges - - - _ Other Assets 301,372,000 311,983,000 305,507,000 Goodwill 42B,346,000 429,360,000 415,149,000 Total Assets 4,609,080,000 4,310,732,000 4,178,179,000 Accumulated Amortization - - - _ Intangible Assets 214,788,000 246,915,000 278,584,000 Liabilites Interim Interim Interim Trends 12/31/2021 12/31/2020 12/31/2019 Accounts Payable 2,515,221,000 2,226,359,000 1,B81,837,000 Short Term and Current Long Term 36,000 1,105,000 1,691,000 Debt Other Current Liabilities - - - Total Current Liabilities 2,515,257,000 2.227,464,000 1,BB3,526,000 Long Term Debt 361,570,000 437,581,000 B57,673,000 Deferred Long Term Liability 47,073,000 33,209,000 44,633,000 City Council 15—234 8/4/2026 Charges Negative Goodwill Minority Interest - - - Other Liabilities 255,953,000 270,049,000 232,027,000 Misr Stocks,Options 6 Warrants - - - Total Liabilities 3,179,853,000 2,960,303,000 3,017,861,000 Shareholder's Equity Interim Interim Interim Trends 12/31/2021 12/312020 12/31/2019 Preferred Stocks 0 0 0 _ Common Stocks 349,000 351,000 353,000 Retained Earnings 1,167,690,000 993,245,000 841,097,000 Treasury Stocks - - - _ Capital Surplus 368,282,000 364,288,000 357,032,000 Other Equity (27,094,000) (15,455,000) (30,164,000) ��- Total Equity 1,509,227,000 1.342,429,000 1,160,318,000 Cash Flow Source:Edgar I Currency.All figures shown In USD unless otherwise stated CASH FLOW 97 0 .(20) N (40) (60) s (80) -'�(100) (120) (140) (161 4) 2019 2020 2021 Interim Interim Interim Last 3 years 12/31/2021 12/31/2020 12/31/2019 Depreciation 72,296,000 01,777,000 52,861,000 Net Income Adjustments 34,662,000 20,916,000 33,402,000 11111111=01111111 Changes in Liabilities 293,458,000 204,452,000 118,978,000 11111111�� Changes in Accounts Receivables 289,009,000 132,599,000 118,971,000 Changes in Inventories 148,941,000 (1,029,000) (11,944,000) -- Changes in Other Operating 18,100,000 (7,367,000) 129,745,000 --� Activities Net Cash Flows-Operating 163,711,000 355,582,000 127,876,000 Activities Capital Expenditures 52,079,000 24,184,000 69,OH6,000 Investments - - Other Cash Flows from Investing 31,005,000 33,090,000 (664,287,000) --- Activities Net Cash Flows-Investing (21,074,000) 9,706,000 (733,373,000) --- Activities Dividends Paid - - - _ Sale and Purchase of Stock (50,000,000) (25,000,000) 6,541,000 -�— Net Borrowings (87,000,000) (431,384,000) 697,221,000 Other Cash Flows from Financing (10,030,000) (8,661,000) (9,396,000) -_- Activities Net Cash Flows-Financing (161,385,000) (361,791,000) 577,587,000 Activities Effect of Exchange Rate (5,857,000) 10,788,000 (86,000) ��— Change in Cash and Cash (24,605,000) 14,285,000 (27,996,000) _�- Equivalents Company Profile City Council 15-235 8/4/2026 COMPANY OVERVIEW D-U-N-S Mailing Address Annual Sales 87-638-3589 UNITED STATES US$9,436,113,000 Legal Form Telephone Net Worth Corporation(US) +1(480)333-3000 US$1,509,227,000 History Record Website Employees Clear wvrH.insight com 11,006 Date Incorporated Present Control Succeeded Age(Year Started) 06/04/1991 1988 34 Years(1988) Business Commenced On SIC Named Principal 1989 73790200 Kenneth T Lamneck,PRES-CEO State of Incorporation NAICS Line of Business DELAWARE 541512 Computer related services Ownership Public:N51T(NGS) Street Address: 2701 E Insight Way,Moved From:6820 S Hari Ave,Tempe,Az, joinDee W Chandler,AZ,85286, E Germann Rd E Germann Rd Q Hobby Lobl United States Of America a7 Tumbleweed Park 9 It Chandler Municipal Sony.we have no imagery here. Airport E Queen Crcek Rd E Queen Creek Rd }, BUSINESS REGISTRATION = Corporate and business registrations reported by the secretary of state or other official source as of: 2012-04-21 This data is for informational purposes only,certification can only be obtained through the Office of the Secretary of State. Registered Name INSIGHT ENTERPRISES,INC. Corporation Type Corporation(US) State of Incorporation DELAWARE Date Incorporated 06/04/1991 Registration ID 2264B1B Registration Status STATUS NOT AVAILABLE Filing Date 06/04/1991 Where Filed SECRETARY OF STATE/CORPORATION5 DIVISION Registered Agent Name CORPORATION SERVICE COMPANY Address 2711 CENTERVILLE ROAD SUITE 400,WILMINGTON,DE,198080000 PRINCIPALS Officers KENNETH T LAMNECIC PRIES CEO+ TIMOTHYA CROWN,NON EXEC CHB+ GLYNIS A BRYAN,CFO RACHAEL BERTRANDT,CAG-GLOBAL CORP CONTRL SAMUEL C COWLEY,SR V PRE&GENERAL COUNSEL SEC SUMANA NALLAPATI,CIO Directors DIRECTOR(S):The officers identified by(+)and Richard E Allen,Bruce W Armstrong,Linda M Breard,Catherine Courage,Anthony A Ibarguen,Kathleen S Pushor,Gidsh Rishi and Alexander L Baum. COMPANY EVENTS City Council 15—236 8/4/2026 The following information was reported on:04/11/2022 The Delaware Secretary of State's business registrations file showed that Insight Enterprises,Inc.was registered as a Corporation on June 4,1991,under the file registration number 2264818. Business started 1998. The company(Insight)began operations in Arizona in 1988,incorporated in Delaware in 1991 and completed its initial public offering(IPO)in 1995.The company was formerly known as Insight Distribution Network,Inc. The company's common stock is traded on The NASDAQ Global Select Market under the symbol"NSIT".As of February 12,2021,there were 46 stockholders of record.As of March 15,2021,those shareholders identified by the company as beneficially owning 5%or more of the outstanding shares were:BlackRock,Inc.(16.50%);FMR LLC(15.00%); The Vanguard Group(10.63%);and Dimensional Fund Advisors LP(7.30%).As of the same date,officers and directors as group beneficially owns 1.94%of the outstanding shares. RECENT EVENT. On August 30,2019,the company completed its acquisition of PCM,Inc.acquiring 100%of the issued and outstanding shares of PCM for a cash purchase price of$745,562,000, which included cash and cash equivalents acquired of$84,637,DOO and the payment of PCM's outstanding debt. KENNETH T LAMNECK.Director since 2010.He was appointed President and CEO of the company effective January 2010. TIMOTHY A CROWN.Director since 1994.He assumed the position of Non-Executive Chair of the Board in November 2004.He is a co-founder of the company. GLYNIS A BRYAN.She joined the company in December 2007 as the company's CFO. JEFFERY SHUMWAY.He served as the company's Chief Information Officer(CIO).He joined the company September 2005 as a consulting information systems analyst.He held various positions of increasing responsibility at the company including Vice President of Application Development from August 2010 to September 2017 and Senior Vice President of Global IT Operations from October 2017 until May 2019,when he was promoted to Global CIO. RACHAEL A BERTRANDT CRUMP.She joined Insight in December 2016 as Vice President of Finance,Controller-North America and was appointed Principal Accounting Officer (CAO)and Global Corporate Controller in September 2018.She is a CPA.Prior to Joining Insight,she served as the Senior Director Controller,Global Accounting at Amkor Technology,Inc.from 2006 to 2016. SAMUEL C COWLEY..He joined the company injure 2016 as Senior Vice President and General Counsel.Prior to joining Insight,he served as General Counsel and Vice President, Business Development of Prestige Brands Holdings,Inc.from February 2012 to June 2016.He previously served as Executive Vice President,Business Development and General Counsel of Matrixx Initiatives,Inc.and Executive Vice President and General Counsel of Swift Transportation Co.,Inc. RICHARD E ALLEN.Director since 2012.He served at J.D.Edwards 6 Company from 1985 to 2004,most recently as the Executive Vice Presiden4 Finance and Administration. BRUCE W ARMSTRONG-Director since 2016.Since 2015.he has served as an Operating Partner at Khosla Ventures. LINDA M BREARD.Director since 2018.She is a CPA.From February 2017 to July 2017,she served as the Executive Vice President and CFO of Kaiser Foundation Health Plan of Washington. CATHERINE COURAGE.Director since 2016.Since October 2016,she has served as the Vice President of Experience for Ads and Commerce at Google. ANTHONY A IBARGUEN.Director since 20D8.He has served as CEO of Quench USA,Inc.,since October 2D10. KATHLEEN S PUSHOR.Director since 2005.She has operated an independent consulting practice since June 2009. GIRISH RISHI.Director since 2017.He is CEO of Blue Yonder. ALEXANDER L BAUM.Antecedents are unknown. SUMANA NALLAPATI.Antecedents are unknown. ANNOUNCED BUSINESS MOVE:On November 1,2019.the company completed the purchase of real estate in Chandler,Arizona for approximately$48,DOD,ODO that it intends to use as its global corporate headquarters.The property contains a building and some infrastructure in place that the company expects will be ready for its use in 2022. Business address has changed from 6820 S"art Ave,Tempe,AZ,85283 to 2701 E Insight Way,Chandler,AZ,85286. BUSINESS ACTIVITIES AND EMPLOYEES The following information was reported on:04/11/2022 Business Information Trade Names INSIGHT Description The company provides information technology hardware,software,and services solutions.It provides solutions to gain Insights to network enabled devices,and spots panems and trends through mass analysis;custom applications to help clients create disruption;custom-developed mobile,cloud,and IoT applications;and custom-developed solutions to help clients review actionable insights within their data,including artificial intelligence for prediction,optimization,cognitive, and vision services. The company also offers various services,such as hybrid cloud,migration and consolidation,workload-platform alignment,converged/hyper converged solutions,and software-defined data center;data platform modernization services;integrated network and security solutions;and consulting,professional,managed,and support services.In addition,it sources,procures,stages,configures,integrates,tests,refurbishes,and redeploys IT products spanning endpoints to infrastructure;and offers software life cycle,and hardware warranty and software maintenance services. Further,the company provides desktop,notebook,tablet,and mobile devices coupled with cloud-based productivity solutions;workplace services,Including virtual technical support,remote service desk and automated self-service solutions;and procures,stages,provides,manages,and disposes hardware assets.Additionally,it sells hardware and software products. Terms are cash and Net 30 days.Sells to commercial concerns.Territory:International. Employees 11,006 which includes officer(s).Undetermined employed here. City Council 15—237 8/4/2026 Business Information Financing Status Secured Financial Condition Fair Seasonality The company experience some seasonal trends in its sales of IT hardware,software and services.For example:software sales are typically higher in the company's second and fourth quarters,particularly the second quarter.Business clients, particularly larger enterprise businesses in the United States,tend to spend more in the company's fourth quarter and less in the first quarter;sales m the federal government in the United States are often stronger in the company's third quarter,while sales in the state and local government and education markets are stronger in the company's second quarter.Sales to public sector clients in the United Kingdom are often stronger in the company's first quarter.These trends create overall seasonality in its consolidated results such that sales and profitability are expected to be higher in the second and fourth quarters of the year. Facilities Occupies premises in a building. Related Concerns SIClNAICS Information Industry Code Description Percentage of Business 7379 Computer - related services 73790200 Computer - related consulting services 50650202 Electronic - tubes: receiving and transmitting,or industrial 50650200 Communication - equipment 50450100 Computer - peripheral equipment NAICS Codes NAILS Description 541512 Computer Systems Design Services 423690 Other Electronic Parts and Equipment Merchant wholesalers 423690 Other Electronic Parts and Equipment Merchant wholesalers 423430 Computer and Computer Peripheral Equipment and Software Merchant wholesalers GOVERNMENT ACTIVITY Activity Summary Bormwer(Dir/Guar) No Administrative Debt No Contractor No Grantee No Party excluded from federal programis) No Your Information Record additional information about this company to supplement the D&B information. Note:Information entered in this section will not be added to D&B's central repository and will be kept private under your user ID.Only you will be able to view the information. In Folders:View City Council 15—238 8/4/2026 Account Number Endorsement/Billing Reference* Sales Representatives robert.yallowhair@insight.com Credit Limit Total Outstanding 0 0 L t Login:04/26/2022 07:07:01 AM own s Bradstreet Inc.2Wo 2022.NI rigifa reserved Privacy eaky I Tees of W.- I LL r vammanr Fmplpvew nisdaim City Council 15—239 8/4/2026 i I V1,11 o ■ lifillwor-MI lot' • . i Appendix E - Marketing Collateral NNW Now t 4 r Why Insight and C7N1 N IA Partners? Official contract: At Insight Public Sector,we define, architect,implement and manage Insight Intelligent Technology Solutions'"that help your organization run smarter.Our strong supply chain TechnologyProducts, optimization and workplace solutions combined with our data center transformation expertise Solutions,and Related Products and modernized applications keep business running,foster flexible work environments and and Services put you at the forefront of innovation. Contract number: Exclusive access to low pricing through the public sector contracts 4400006644 Experienced IT specialists ready to help Strong client relationships that support your entire IT Iifecycle Start date: Customized solutions that drive efficiency and reduce costs • Flexible,convenient ways to manage technology through leasing Current • date: How our OMNIA Partners contract helps your organization April 30, throughCompetitively solicited As a contract holder in the OMNIA Partners(formerly U.S. Communities) portfolio, Insight is Fair-fax County,VA(Lead Public Agency) uniquely positioned to sell both technology products and IT services, including solutions from Apple, Cisco,Citrix,Commvalut, dell EMC, Hewlett Packard Enterprise, HP Inc., Microsoft, Lenovo, NetApp, Panasonic,Symantec,Veritas and VMware. Bytaking advantage of our competitively solicited contract for Technology Products,Services, Solutions, and Related Products and Services available through OMNIA Partners,you're assured our best available price on ourfull portfolio of products and solutions. • Save time and money with no user fees or comparison shopping. • Eliminate duplicated efforts by countless agencies. • Leverage economies of scale with no minimum purchase requirements. irlsiI nil 15 — 240 8/4/2026 Insight Public Sector: The perfect partner for government Modern Work- Intelligent Edge Modern Apps Data and Al Modern Cybersecurity place Infrastructure Modern Artificial Align business AI-enhanced Automation Carrier and endpoint intelligence with defined workflow management connectivity provisioning & framework management services management Product Internet of Things Agile development Automate As a Service and Community Lifecycle services 00T) cycle repetitive work Storage wireless broadband End user support Insight Connected Optimize Onboard data Converged and Digital Platform operations Hyperconverged architecture infrastructure(Cl/ acceleration HC I) grog ra m Adoption & Computervision Reduce waste Hybrid Cloud Software- employee with real-time defined data experience analytics center UCaaS&CCaaS Platform Selling migration and security toolkit consolidation About OMNIA Partners OMNIA Partners, Public Sector,is the nation's largest and most experienced cooperative purchasing organization dedicated to public sector procurement. Its immense purchasing power and world-class suppliers have produced a comprehensive portfolio of cooperative contracts and partnerships,making OMNIA Partners the most valued and trusted resource for organizations nationwide. Through the economies of scale created by OMNIA Partners, participants now have access to an extensive portfolio of competitively solicited and publicly awarded agreements.The lead agency contracting process continues to be the foundation on which the organization is founded.OMNIA Partners is proud to offer more value and resources to state and local government,higher education and K-12 education organizations, as well as nonprofits. For more information,visit omniapartners.comlpublicsector. About Insight Public Sector Insight Public Sector is proud to have served public entities for more than 20 years.We offer hardware and software from the world's leading manufacturers and publishers,in addition to advanced IT services and solutions. Our mission is simple:to assist state, local and federal government agencies,educational institutions, public safety entities and nonprofit organizations in leveraging technology to cost-effectively deliver on their mission to the public. To learn more ways Insight can help you deliver on your mission to the public,contact us at 800.546.0578 or omnia@insight.com. You can also visit IPS.insight.comlomnia. 1.800. I nitinsi 15 — 241 °+8/4/2d�& a t H w�e«e s�zaer Clau Appendix F - Hidalgo County Case Study '�i• Insight.lTransformationeater p _ T4 Case Study T.S . County Brings Free Gaanmernt Public Wi—Fi to ore Than Insighyprovided: r design - Planninganddeploymentofa 30, 000+ Rural, Low-Income reliable wireless network - Electrical remediationservices and tower construction Students and Workers - Ongoing network monitoring and maintenance - Professional services The client Three layer A county government in a Southern U.S.state was facing extreme pressure to complete network approach: a Wi—Fi project by Dec.31,2020(the deadline for CARES Act Funds spending).The county shortened the procurement cycle by avoiding a full RFP,and instead,they leveraged Insight 1. Fiber and wireless pointto- Public Sectors existing OMNIA Partners contract—saving an estimated four weeks of time. point(PTP)equipment connects base stations The challenge: Narrowing the digital divide at a 2. wireless Poi nt-to-MultlPoint (PTMP)extends connectivity critical time to the street level. 3. wi-Fi mesh nodes with As the COVI D-19 pandemic has swept through the country,various regions and rooftop mesh access points demographics have been hit harder than others.The county had received critical funding as (RAPS)and mesh access a part of federal government aid and needed to apply these funds strategically to navigate points(MAPS)extend to the its most pressing challenges. client level. Each city within the county had claimed its portion of the federal aid to support its citizens; however,residents located outside of city limits had a different set of challenges.Unlike city dwellers,the county's rural population lacked internet access and is generally living on the less privileged side of the so-called digital divide. As a result of the pandemic and social distancing guidelines,the county needed to embrace both remote work and distance education.But without proper internet access at home, launching these initiatives proved to be a daunting challenge. City Council 15 — 242 8/4/2026 The solution: A multiphased approach and multilayered Benefits: network with ongoing expert support Free public Wi-Fi access to The county requested Insight propose a solution for strategy,design and deployment of a free + public internet access Wi-Fi network across several precincts.The Insight Cloud+Data Center ► Transformation(CDCT)team,in collaboration with SmartWAVE,was selected to help the county students and remote workers with this large-scale and time-sensitive project. As of August 2020,the Insight services team is in the process of multiphased project delivery Secure,wireless planned to occur over a couple of months.This includes planning,design,electrical remediation, Q network design and tower construction and installation.Each phase addresses the core and access network and wireless network,including radio frequency(RF)analysis and field site surveying.The new multivender network is comprised of Cisco,Palo Alto Networks and Ruckus(D wireless mesh. Cost-effective solution leveraging existing Our team is also providing the county with three years of ongoing support services to respond to infrastructure issues as they arise and maintain the network for peak performance.This includes monitoring, data analytics,optimization,software updates and engineering support. Eliminates aspects of the growing digital divide at an The result- Broad, free internet access to support im porta nt time education and remote work Through working with Insight and SmartWAVE,the c©untycan providefree public Wi-Fi internet Well-maintained and access to more than 30,000 students and teleworkers.The network design has built-in safety and optimized network compliance features to ensure user and businessdata and privacy are protected. through an expert support team v Our three-layer network design leveraged as much existing infrastructure as possible—water tanks,light and telephone poles—to expedite services delivery and control costs.Insight's engineering services will help the county continue to deliver reliable,secure Internet access to residents in need for years to come. About Insight Public Sector At Insight Public Sector,we help organizations of all sizes navigate complex challenges through our four key solution areas: Digital Innovation,Cloud+Data Center Transformation,Connected Workforce and Supply Chain Optimization,With deep expertise and end-to-end capabilities,we'll help you ma page today's priorities and prepare for tomorrow°s needs. About OMNIA Partners OMNIA Partners is a leading group purchasing organization(GPO)in procurement and supply chain management.Comprised of four subsidiaries:Corporate United,Prime Advantage,National IPA and U.S.Communities,OMNIA Partners serves over 35 industries in both the private and public sector. ©2020,Insight Direct USA,Inc.All rights reserved.All other trademarks are the property oftheir respective owners. •�- I rtr:.rti I Cloud+ Data Center CU H' • �•( � nCl ransforma ion 15 - 243P PP E P A � rrsi rnT 8/4 BID SUBMITTAL FORM $$coU� SUBMIT BID/PROPOSAL TO: Cobb County Purchasing Department q �OjO 122 Waddell Street NE o� Marietta,GA 30060 183 CbMTl11 BID/PROJECT NUMBER:23-6692 Request for Proposals Technology Product Solutions and Related Services Cobb County Purchasing Department DELIVERY DEADLINE:OCTOBER 13,2022 BEFORE 12:00(NOON) EST (NO BIDS/PROPOSALS WILL BE ACCEPTED AFTER THIS DEADLINE). Bid Opening Date:October 13, 2022 @ 2:00 P.M. in the Cobb County Purchasing Department, 122 Waddell Street NE, Marietta,Georgia, 30060. BUSINESS NAME AND ADDRESS INFORMATION: Company name: Insight Public Sector,Inc. Contact name: Erica Falchetti Company address: 13755 Sunrise Valley Drive,Suite 4750,Herndon,VA 20171 E-mail address: Erica.Falchetti@lnsight.com Phone number: 480.333.3071 Fax number: 480.760.9488 NAME AND OFFICIAL TITLE OF OFFICER GUARANTEEING THIS QUOTATION: Lisanne Steinheiser Global Compliance Officer (PLEASE PRINT/TYPE) NAME TITLE SIGNATURE OF OFFICER ABOVE: N (SIGNAT E TELEPHONE: 480.333.3012 FAX: 480.760.9488 BIDDER WILL INDICATE TIME PAYMENT DISCOUNT: Not Applicable BIDDER SHALL INDICATE MAXIMUM DELIVERY DATE(UNLESS OTHERWISE SPECIFIED IN BID SPECIFICATIONS) Will be communicated to end user at time of order placement. Bids received after the date and time indicated will not be considered. Cobb County reserves the right to reject any and all bids,to waive informalities, to reject portions of the bid, to waive technicalities and to award contracts in a manner consistent with the county and the laws governing the state of Georgia. The enclosed (or attached) bid is in response to Bid Number 23-6692; is a firm offer,as defined by section O.C.G.A. (s) 11-2-205 of the code of Georgia(Georgia laws 1962 pages 156-178), by the undersigned bidder. This offer shall remain open for acceptance for a period of 90 calendar days from the bid opening date, as set forth in this invitation to bid unless otherwise specified in the bid documents. City Council 15 —244 8/4/2026 Cobb County...Expect the Best! REQUEST FOR PROPOSALS Sealed Bid #23-6692 Technology Product Solutions and Related Services Cobb County Purchasing Department Bid Opening Date: October 13, 2022 Pre-Proposal Meeting via WebEx:September 14, 2022 at 3:00 PM Eastern Join from meeting link https://cobbcou nty.webex.com/cobbcounty/j.php?MTI D=m6334eOc9eOf46364cc2lS7383bc375a6 Meeting number (access code): 2317 292 4027 Meeting password: fxZKmmi3p93 Join by phone +1-415-655-0004 US Toll Proposals Are Received in the Cobb County Purchasing Department 122 Waddell Street NE Marietta, GA 30060 Before 12:00 (Noon) By the Bid ❑pening Date Proposal Will Be Opened in the Cobb County Purchasing Department at 2:00 pm 122 Waddell Street NE Marietta, GA 30060 VENDORS ARE REQUIRED TO SUBMIT THE ORIGINAL,TWO (2) COPIES&TEN (10) FLASH DRIVES OF BID (UNLESS OTHERWISE SPECIFIED IN BID SPECIFICATIONS) NAME: Insight Public Sector, Inc. ADDRESS: 13755 Sunrise Valley Drive, Suite#750. Herndon,VA 20171 REPRESENTATIVE: Erica Falchetti PHONE: 480.333.3071 FAX: 480-760.9488 E-MAIL Erica.Falchetti@lnsight.com NOTE: The Cobb County Purchasing Department will not be responsible for the accuracy or completeness of the content of any Cobb County Invitation to Bid or Request for Proposal or subsequent addenda thereto received from a source other than the Cobb County Purchasing Department. City Council 15 - 245 8/4/2026 CONTRACTOR AFFIDAVIT&AGREEMENT (EXHIBIT A) his affidavit must be signed,notarized and submitted with any bid requiring the performance of physical ,ervices.If the affidavit is not submitted at the time of the bid,the bid will be determined non-responsive and 1vill he disqualified. By executing this affidavit, the undersigned contractor verifies compliance with O.C.G.A. §13-10-91, stating affirmatively that the individual,firm or corporation which is contracting with Cobb County,Georgia,has registered with, is authorized to use, and is participating in a federal work authorization program (an electronic verification of work authorization program operated by the U.S. Department of Homeland Security or any equivalent federal work authorization program operated by the U.S. Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA)). The undersigned contractor further attests that it will continue to use the federal Employment Eligibility Verification(EEV)work authorization program throughout the contract period. The undersigned further agrees that should it employ or contract with any subcontractor(s)or should its subcontractor(s)employ other subcontractor(s)for the physical performance of services pursuant to the contract with Cobb County,Georgia,the contractor or subcontractor will: (1) Notify the County within five business days of entering into a contract or agreement for hire with any subcontractor(s); (2)Secure from any subcontractor(s)and/or their subcontractor(s)verification of compliance with O.C.G.A.§ 13-10-91 on the attached Subcontractor Affidavit(EXHIBIT A-I)prior to the commencement of any work under the contract/agreement; (3)Secure from any subcontractor(s)and/or their subcontractor(s)a completed Immigration Compliance Certification(EXHIBIT A-2)prior to the commencement of any work under the contract/agreement; (4) Provide the subcontractor(s)with legal notice that Cobb County, Georgia, reserves the right to dismiss. or require the dismissal of, any contractor or subcontractor for failing to provide the affidavit and/or for failure to comply with the requirements referenced in the affidavit; (5)Maintain records of such compliance and provide a copy of each such verification to Cobb County, Georgia, at the time the subcontractor(s) is retained to perform such services or upon any request from Cobb County,Georgia;and (6)Maintain such records for a period of five(5)years. 1286199 April 6,2018 EE (E•• ri (:rNumber EEV Program Date of Authorization V Insight Public Sector, Inc. BY uth ize O icer or Agent Contractor Business Name (Contractor Name Lisanne Steinheiser October 4, 2022 Printed Name Date SWORN AND SUBSCRIBED EFQRE ME O HIS H AY OF '�Q1 ✓ ,202Z Notary Pub is Commission Expires: 9,25 23 Effective 09-20-2013 ERICA FALCHETTI 25 Notary Public.State of Arizona 1* Maricopa County Commission k 571026 My Commission Expires September 25,2023 City Council 15 — 246 8/4/2026 Exhibit F Federal Funds Certifications FEDERAL CERTIFICATIONS ADDENDUM FOR AGREEMENT FUNDED BY U.S. FEDERAL GRANT TO WHOM IT MAY CONCERN: Participating Agencies may elect to use federal funds to purchase under the Master Agreement.This form should be completed and returned. DEFINITIONS Contract means a legal instrument by which a non-Federal entity purchases property or services needed to carry out the project or program under a Federal award.The term as used in this part does not include a legal instrument,even if the non-Federal entity considers it a contract,when the substance of the transaction meets the definition of a Federal award or subaward Contractor means an entity that receives a contract as defined in Contract. Cooperative agreement means a legal instrument of financial assistance between a Federal awarding agency or pass-through entity and a non-Federal entity that,consistent with 31 U.S.C.6302-6305: (a)Is used to enter into a relationship the principal purpose of which is to transfer anything of value from the Federal awarding agency or pass-through entity to the non-Federal entity to carry out a public purpose authorized by a law of the United States (see 31 U.S.C. 6101(3)); and not to acquire property or services for the Federal government or pass-through entity's direct benefit or use; (b)Is distinguished from a grant in that it provides for substantial involvement between the Federal awarding agency or pass-through entity and the non-Federal entity in carrying out the activity contemplated by the Federal award. (c)The term does not include: (1)A cooperative research and development agreement as defined in 15 U.S.C.3710a;or (2)An agreement that provides only: (i)Direct United States Government cash assistance to an individual; (ii)A subsidy; (iii)A loan; (iv)A loan guarantee;or (v)Insurance. Federal awarding agency means the Federal agency that provides a Federal award directly to a non-Federal entity Federal award has the meaning,depending on the context,in either paragraph(a)or(b)of this section: (a)(1)The Federal financial assistance that a non-Federal entity receives directly from a Federal awarding agency or indirectly from a pass-through entity,as described in§200,101 Applicability;or (2)The cost-reimbursement contract under the Federal Acquisition Regulations that a non-Federal entity receives directly from a Federal awarding agency or indirectly from a pass-through entity,as described in§ 200.101 Applicability. (b) The instrument setting forth the terms and conditions. The instrument is the grant agreement, cooperative agreement,other agreement for assistance covered in paragraph(b)of§200.40 Federal financial assistance,or the cost-reimbursement contract awarded under the Federal Acquisition Regulations. (c) Federal award does not include other contracts that a Federal agency uses to buy goods or services from a contractor or a contract to operate Federal government owned,contractor operated facilities(GOCOs). (d)See also definitions of Federal financial assistance,grant agreement,and cooperative agreement. Non-Federal entity means a state,local govemmert:Indian tribe,institution of higher education(IHE),or nonprofit organization that carries out a Federal award as a recipient or subrecipient. Version August 19,2022 City Council 15 —247 8/4/2026 Nonprofit organization means any corporation,trust,association,cooperative,or other organization,not including IHEs,that: (a)Is operated primarily for scientific,educational,service,charitable,or similar purposes in the public interest; (b)Is not organized primarily for profit;and (c)Uses net proceeds to maintain,improve,or expand the operations of the organization. Obligations means,when used in connection with a non—Federal entity's utilization of funds under a Federal award,orders placed for property and services,contracts and subawards made, and similar transactions during a given period that require payment by the non—Federal entity during the same or a future period. Pass-through entity means a non—Federal entity that provides a subaward to a subrecipient to carry out part of a Federal program. Recipient means a non—Federal entity that receives a Federal award directly from a Federal awarding agency to carry out an activity under a Federal program.The term recipient does not include subrecipients. Simplified acquisition threshold means the dollar amount below which a non—Federal entity may purchase property or services using small purchase methods. Non—Federal entities adopt small purchase procedures in order to expedite the purchase of items costing less than the simplified acquisition threshold.The simplified acquisition threshold is set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1 (Definitions)and in accordance with 41 U.S.C. 1908.As of the publication of this part,the simplified acquisition threshold is$250,00D,but this threshold is periodically adjusted for inflation.(Also see definition of§200.67 Micro-purchase.) Subaward means an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal award received by the pass-through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program.A subaward may be provided through any form of legal agreement,including an agreement that the pass-through entity considers a contract. Subrecipient means a non—Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal program;but does not include an individual that is a beneficiary of such program.A subrecipient may also be a recipient of other Federal awards directly from a Federal awarding agency. Termination means the ending of a Federal award, in whole or in part at any time prior to the planned end of period of performance. The following provisions may be required and apply when Participating Agency expends federal funds for any purchase resulting from this procurement process. Per FAR 52,204-24 and FAR 52.204-25,solicitations and resultant contracts shall contain the following provisions. 52.204.24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment(Oct 2020) The Offeror shall not complete the representation at paragraph(d)(1)of this provision if the Offeror has represented that it"does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract,subcontract,or other contractual instrument"in paragraph(c)(1)in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2)of this provision if the Offeror has represented that it"does not use covered telecommunications equipment or services,or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26,or in paragraph(v)(2)(ii)of the provision at 52.212-3. (a)Definitions.As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. Version August 19,2022 City Council 15 —248 8/4/2026 (b)Prohibition (1)Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019,from procuring or obtaining; or extending or renewing a contract to procure or obtain,any equipment,system,or service that uses covered telecommunications equipment or services as a substantial or essential component of any system,or as critical technology as part of any system.Nothing in the prohibition shall be construed to— (i)Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party,such as backhaul,roaming,or interconnection arrangements;or (ii)Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles. (2)Section 889(a)(1)(B)of the John S. McCain National Defense Authorization Act for Fiscal Year 2019(Pub. L. 115- 232)prohibits the head of an executive agency on or after August 13,2020,from entering into a contract or extending or renewing a contract with an entity that uses any equipment,system,or service that uses covered telecommunications equipment or services as a substantial or essential component of any system,or as critical technology as part of any system.This prohibition applies to the use of covered telecommunications equipment or services,regardless of whether that use is in performance of work under a Federal contract.Nothing in the prohibition shall be construed to— (i)Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-parry,such as backhaul,roaming,or interconnection arrangements;or (ii)Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles. (c)Procedures.The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https:i/www.sam.aoe)for entities excluded from receiving federal awards for"covered telecommunications equipment or services". (d)Representation.The Offeror represents that— (1)It❑will,❑will not provide covered telecommunications equipment or services to the Govemment in the performance of any contract,subcontract or other contractual instrument resulting from this solicitation.The Offeror shall provide the additional disclosure information required at paragraph(e)(1)of this section if the Offeror responds"will'in paragraph (d)(1)of this section; and (2)After conducting a reasonable inquiry,for purposes of this representation,the Offeror represents that— It does,o does not use covered telecommunications equipment or services,or use any equipment,system,or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph(e)(2)of this section if the Offeror responds"does"in paragraph(d)(2)of this section. (e)Disclosures. (1)Disclosure for the representation in paragraph(d)(1)of this provision.If the Offeror has responded"will'in the representation in paragraph(d)(1)of this provision,the Offeror shall provide the following information as part of the offer. (i)For covered equipment— (A)The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier,GAGE code,and whether the entity was the original equipment manufacturer(OEM)or a distributor,if known); (B)A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number,manufacturer part number,or wholesaler number;and item description,as applicable);and (C)Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph(b)(1)of this provision. (ii)For covered services— (A)If the service is related to item maintenance:A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number,or wholesaler number;and item description,as applicable);or (B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph(b)(1)of this provision. (2)Disclosure for the representation in paragraph (d)(2)of this provision. If the Offeror has responded "does" in the representation in paragraph(d)(2)of this provision,the Offeror shall provide the following information as part of the offer: (i)For covered equipment— (A)The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code,and whether the entity was the OEM or a distributor,if known); Version August 19,2022 City Council 15 —249 8/4/2026 (B)A description of all covered telecommunications equipment offered (include brand; model number,such as OEM number,manufacturer part number,or wholesaler number;and item description,as applicable);and (C)Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph(b)(2)of this provision. (ii)For covered services— (A)If the service is related to item maintenance:A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number,or wholesaler number;and item description,as applicable);or (B)If not associated with maintenance,the PSC of the service being provided;and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph(b)(2)of this provision. 52.204.25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020). (a)Definitions.As used in this clause— Backhaul means intermediate links between the core network,or backbone network,and the small subnetworks at the edge of the network(e.g.,connecting cell phones/towers to the core telephone network).Backhaul can be wireless(e.g.,microwave)or wired(e.g.,fiber optic,coaxial cable,Ethernet). Covered foreign country means The People's Republic of China. Covered telecommunications equipment or services means— (1)Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation(or any subsidiary or affiliate of such entities); (2)For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes,video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); (3)Telecommunications or video surveillance services provided by such entities or using such equipment;or (4)Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by,or otherwise connected to,the government of a covered foreign country. Critical technology means— (1)Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22,Code of Federal Regulations; (2)Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15,Code of Federal Regulations,and controlled- (!)Pursuant to multilateral regimes, Including for reasons relating to national security, chemical and biological weapons proliferation,nuclear nonproliferation,or missile technology;or (ii)For reasons relating to regional stability or surreptitious listening; (3)Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10,Code of Federal Regulations(relating to assistance to foreign atomic energy activities); (4)Nuclear facilities,equipment,and material covered by part 110 of title 10, Code of Federal Regulations(relating to export and import of nuclear equipment and material); (5)Select agents and toxins covered by part 331 of title 7,Code of Federal Regulations,part 121 of title 9 of such Code, or part 73 of title 42 of such Code;or (6)Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018(50 U.S.C.4817). Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered(e.g.,connection of a customer of telephone provider A to a customer of telephone company B)or sharing data and other information resources. Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit. Version August 19,2022 City Council 15 —250 8/4/2026 Roaming means cellular communications services(e.g.,voice,video,data)received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high. Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment,system,or service. (b)Prohibition. (1)Section 889(a)(1)(A)of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019,from procuring or obtaining,or extending or renewing a contract to procure or obtain,any equipment,system,or service that uses covered telecommunications equipment or services as a substantial or essential component of any system,or as critical technology as part of any system.The Contractor is prohibited from providing to the Government any equipment,system,or service that uses covered telecommunications equipment or services as a substantial or essential component of any system,or as critical technology as part of any system, unless an exception at paragraph(c)of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104. (2)Section 889(a)(1)(8)of the John S.McCain National Defense Authorization Act for Fiscal Year 2019(Pub. L. 115- 232)prohibits the head of an executive agency on or after August 13,2020,from entering into a contract,or extending or renewing a contract,with an entity that uses any equipment,system,or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph(c)of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104. This prohibition applies to the use of covered telecommunications equipment or services,regardless of whether that use is in performance of work under a Federal contract. (c)Exceptions.This clause does not prohibit contractors from providing— (1)A service that connects to the facilities of a third-party,such as backhaul,roaming,or interconnection arrangements; or (2)Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles. (d)Reporting requirement. (1)In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system,or as critical technology as part of any system,during contract performance,or the Contractor is notified of such by a subcontractor at any tier or by any other source,the Contractor shall report the information in paragraph(d)(2)of this clause to the Contracting Officer,unless elsewhere in this contract are established procedures for reporting the information;in the case of the Department of Defense, the Contractor shall report to the website at hftps://dibnet.dod.mil. For indefinite delivery contracts,the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s)for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at hftos://dibnet.dod.mi, (2)The Contractor shall report the following information pursuant to paragraph(d)(1)of this clause (i)Within one business day from the date of such identification or notification: the contract number; the order number(s),if applicable;supplier name;supplier unique entity identifier(if known);supplier Commercial and Government Entity (CAGE)code(if known);brand;model number(original equipment manufacturer number,manufacturer part number,or wholesaler number);item description;and any readily available information about mitigation actions undertaken or recommended. (ii)Within 10 business days of submitting the information in paragraph(d)(2)(i)of this clause:any further available information about mitigation actions undertaken or recommended.In addition,the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services. (e)Subcontracts.The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph(b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial items. The following certifications and provisions may be required and apply when Participating Agency expends federal funds for any purchase resulting from this procurement process. Pursuant to 2 C.F.R. § 200.326, all contracts, including small purchases, awarded by the Participating Agency and the Participating Agency's subcontractors shall contain the procurement provisions of Version August 19,2022 City Council 15 —251 8/4/2026 Appendix II to Part 200,as applicable. APPENDIX II TO 2 CFR PART 200 (A)Contracts for more than the simplified acquisition threshold currently set at$250,000,which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils)as authorized by 41 U.S.C. 1908, must address administrative,contractual, or legal remedies in instances where contractors violate or breach contract terms,and provide for such sanctions and penalties as appropriate. Pursuant to Federal Rule(A)above,when a Participating Agency expends federal funds,the Participating Agency reserves all rights and privileges under the applicable lam and regulations with respect to this procurement in the event of breach of contract by either party. Does offeror agree?YES Initials of Authorized Representative of offeror (B)Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be effected and the basis for settlement.(All contracts in excess of$10,000) Pursuant to Federal Rule(B)above,when a Participating Agency expends federal funds,the Participating Agency reserves the right to immediately terminate any agreement in excess of S10,000 resulting from this procurement process in the event of a breach or default of the agreement by ff qr as detailed in the terms of the contract. Does offeror agree? YES Initials of Authorized Representative of offeror (C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of"federally assisted construction contract"in 41 CFR Part 60.1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 CFR 12319,12935,3 CFR Part,1964.1965 Comp.,p.339),as amended by Executive Order 11375,"Amending Executive Order 11246 Relating to Equal Employment Opportunity,"and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs,Equal Employment Opportunity,Department of Labor." Pursuant to Federal Rule(C)above,when a Participating Agency expends federal funds on any federally assisted construction contract,the equal opportunity clause is incorporated by refer n s herein. Does offeror agree to abide by the above? YES Initials of Authorized Representative of offeror (D) Davis-Bacon Act, as amended (40 U.S.C. 3141.3148). When required by Federal program legislation, all prime construction contracts in excess of$2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act(40 U.S.C. 3141-3144,and 3146.3148)as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction").In accordance with the statute,contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition,contractors must be required to pay wages not less than once a week.The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation.The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non - Federal entity must report all suspected or reported violations to the Federal awarding agency.The contracts must also include a provision for compliance with the Copeland "Anti-Kickback"Act(40 U.S.C. 3145),as supplemented by Department of Labor regulations(29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States").The Act provides that each contractor or subrecipient must be prohibited from inducing,by any means,any person employed in the construction,completion,or repair of public work,to give up any part of the compensation to which he or she is otherwise entitled.The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. Pursuant to Federal Rule (D) above, when a Participating Agency expends federal funds during the term of an award for all contracts and subgrants for constructiir,offeror will be in compliance with all applicable Davis-Bacon Act provisions. on r r pa Does offeror agree?YES Initials of Authorized Representative of offeror Version August 19,2022 City Council 15 —252 8/4/2026 (E)Contract Work Hours and Safety Standards Act(40 U.S.C. 3701.3708).Where applicable,all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704,as supplemented by Department of Labor regulations(29 CFR Part 5).Under 40 U.S.C.3702 of the Act,each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours.Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. Pursuant to Federal Rule(E)above, when a Participating Agency expends federal funds, offeror certifies that offeror will be in compliance with all applicable provisions of the Contract Work Hours and Safety Standards Act during the term of an award for all contracts by Participating Agency resultin0rom this procurement process. Does offeror agree? YES Initials of Authorized Representative of offeror (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "funding agreement" under 37 CFR§401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants,Contracts and Cooperative Agreements,"and any implementing regulations issued by the awarding agency. Pursuant to Federal Rule(F)above,when federal funds are expended by Participating Agency,the offeror certifies that during the term of an award for all contracts by Participating Agency resulting from this procurement process, the offeror agrees to comply with all applicable requirement ,referenced in Federal Rule(F)above. Does offeror agree? YES / � Initials of Authorized Representative of offeror (G) Clean Air Act (42 U.S.C. 7401.7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of$150,000 must contain a provision that requires the non- Federal award to agree to comply with all applicable standards,orders or regulations issued pursuant to the Clean Air Act(42 U.S.C. 7401.7671q)and the Federal Water Pollution Control Act as amended(33 U.S.C. 1251- 1387).Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA) Pursuant to Federal Rule (G)above,when federal funds are expended by Participating Agency,the offeror certifies that during the term of an award for all contracts by Participating Agency member resulting from this procurement process, the offeror agrees to comply with all applica e r i ements as referenced in Federal Rule(G)above. Does offeror agree? YES Initials of Authorized Representative of offeror (H)Debarment and Suspension(Executive Orders 12549 and 12689)—A contract award(see 2 CFR 180.220)must not be made to parties listed on the government wide exclusions in the System for Award Management(SAM),in accordance with the Executive Office of the President Office of Management and Budget (OMB) guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 1 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies,as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Pursuant to Federal Rule(H)above,when federal funds are expended by Participating Agency,the offeror certifies that during the term of an award for all contracts by Participating Agency resulting from this procurement process,the offeror certifies that neither it nor its principals is presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from participation by any federal department or agency. If at any time during the term of an award the offeror or its principals becomes debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any Version August 19,2022 City Council 15 —253 8/4/2026 federal department or agency,the offeror will o'fy the Participating Agency. Does offeror agree? YES .V� Jnitials of Authorized Representative of offeror (1) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency,a member of Congress,officer or employee of Congress,or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. Pursuant to Federal Rule (1)above, when federal funds are expended by Participating Agency, the offeror certifies that during the term and after the awarded term of an award for all contracts by Participating Agency resulting from this procurement process, the offeror certifies that it is in compliance with all applicable provisions of the Byrd Anti-Lobbying Amendment(31 U.S.C.1352). The undersigned further certifies that: (1) No Federal appropriated funds have been paid or will be paid for on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract,the making of a Federal grant, the making of a Federal loan,the entering into a cooperative agreement,and the extension,continuation,renewal,amendment, or modification of a Federal contract,grant,loan,or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL,"Disclosure Form to Report Lobbying",in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all covered sub-awards exceeding $100,000 in Federal funds at all appropriate tiers and that all subrecipients shall certify and disclose accordingly. Does offeror agree? YES Initials of Authorized Representative of offeror RECORD RETENTION REQUIREMENTS FOR CONTRACTS INVOLVING FEDERAL FUNDS When federal funds are expended by Participating Agency for any contract resulting from this procurement process, offeror certifies that it will comply with the record retention requirements detailed in 2 CFR§200.333. The offeror further certifies that offeror will retain all records as required by 2 CFR § 200.333 for a period of three years after grantees or subgrantees submit final expenditure reports or quarterly annual financial reports,as applicable,and all other pending matters are closed. Does oteror agree'? YES Initials of Authorized Representative of offeror CERTIFICATION OF COMPLIANCE WITH THE ENERGY POLICY AND CONSERVATION ACT When Participating Agency expends federal funds for any contract resulting from this procurement process,offeror certifies that it will comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in complianc with Energy Policy and Conservation Act(42 U.S.C.6321 et seq.;49 C.F.R Part 18). Does offeror agree? YES Initials of Authorized Representative of offeror CERTIFICATION OF COMPLIANCE WITH BUY AMERICA PROVISIONS To the extent purchases are made with Federal Highway Administration,Federal Railroad Administration,or Federal Transit Administration funds,offeror certifies that its products comply with all applicable provisions of the Buy America Act and agrees to provide such certification or applicable waiver with respect to specific products to any Participating Agency upon request.Purchases made in accordance with the Buy America Act must still follow the applicable procurement rules calling for free and open competition. Does offeror agree? YES Initials of Authorized Representative of offeror Version August 19,2022 City Council 15 —254 8/4/2026 CERTIFICATION OF COMPLIANCE WITH BUY AMERICAN PROVISIONS Unless Supplier is exempt(See FAR 25.103),when authorized by statute or explicitly indicated by Participating Public Agency, Buy American requirements will apply where only unmanufactured construction material mined or produced in the United States shall be used(see Subpart 25.6—American Recovery and Reinvestment Act-Buy American statute for additional details). CERTIFICATION OF ACCESS TO RECORDS—2 C.F.R.§200.336 Offeror agrees that the Inspector General of the Agency or any of their duly authorized representatives shall have access to any documents, papers, or other records of offeror that are pertinent to offerors discharge of its obligations under the Contract for the purpose of making audits,examinations,excerpts,and transcriptions.The right also includes timely and reasonable access to offeror's personnel for the purpose of in(tervie nd discussion relating to such documents. Does offeror agree? YES �-{� Initials of Authorized Representative of offeror CERTIFICATION OF APPLICABILITY TO SUBCONTRACTORS Offeror agrees that all contracts it awa s suant to the Contract shall be bound by the foregoing terms and conditions. Does offeror agree? YES Initials of Authorized Representative of offeror Offeror agrees to comply with all federal,state,and local laws,rules,regulations and ordinances,as applicable.It is further acknowledged that offeror certifies compliance with all provisions,laws,acts,regulations,etc.as specifically noted above. Offeror's Name: Insight Public Sector, Inc. Address,City,State,and Zip Code: 13755 Sunrise Valley Drive, Suite #750, Herndon, VA 20171 Phone Number: 480.333.3012 Fax Number: 480.760.9488 Printed Name and Title of Authcrized Representative: Lisanne Steinheiser,Global Compliance Officer Email Address: Lisa nne.Steinheiser@Insigh m Signature of Authorized Representative: �Date- Octob�10, 2022 Version August 19,2022 City Council 15 —255 8/4/2026 FEMA SPECIAL CONDITIONS Awarded Supplier(s) may need to respond to events and losses where products and services are needed for the immediate and initial response to emergency situations such as, but not limited to, water damage, fire damage, vandalism cleanup, biohazard cleanup, sewage decontamination, deodorization, and/or wind damage during a disaster or emergency situation. By submitting a proposal, the Supplier is accepted these FEMA Special Conditions required by the Federal Emergency Management Agency (FEMA). "Contract" in the below pages under FEMA SPECIAL CONDITIONS is also referred to and defined as the "Master Agreement". "Contractor" in the below pages under FEMA SPECIAL CONDITIONS is also referred to and defined as "Supplier"or"Awarded Supplier". Conflicts of Interest No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a FEMA award if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of these parties,has a financial or other interest in or a tangible personal benefit from a firm considered for award. 2 C.F.R § 200.318(c)(1); See also Standard Form 424D, ¶ 7; Standard Form 424B, ¶ 3. i. FEMA considers a "financial interest" to be the potential for gain or loss to the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of these parties as a result of the particular procurement. The prohibited financial interest may arise from ownership of certain financial instruments or investments such as stock, bonds, or real estate, or from a salary, indebtedness,job offer, or similar interest that might be affected by the particular procurement. ii. FEMA considers an "apparent" conflict of interest to exist where an actual conflict does not exist, but where a reasonable person with knowledge of the relevant facts would question the impartiality of the employee, officer, or agent participating in the procurement. c. Gifts. The officers, employees, and agents of the Participating Public Agency nor the Participating Public Agency ("li must neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. However, NFE's may set standards for situations in which the financial interest is de minimus, not substantial, or the gift is an unsolicited item of nominal value. 2 C.F.R. § 200.318(c)(1). d. Violations. The NFE's written standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the NFE. 2 C.F.R. § 200.318(c)(1). For example, the penalty for a NFE's employee may be dismissal, and the penalty for a contractor might be the termination of the contract. Contractor Integrity A contractor must have a satisfactory record of integrity and business ethics. Contractors that are debarred or suspended, as described in and subject to the debarment and suspension regulations implementing Executive Order 12549, Debarment and Suspension (1986) and Executive Order 12689, Debarment and Suspension(1989)at 2 C.F.R. Part 180 and the Department of Homeland Security's regulations at 2 C.F.R. Part 3000 (Non-procurement Debarment and Suspension), must be rejected and cannot receive contract awards at any level. Public Policy A contractor must comply with the public policies of the Federal Government and state, local government, or tribal government. This includes, among other things, past and current compliance with the: a. Equal opportunity and nondiscrimination laws b.Five affirmative steps described at 2 C.F.R. §200.321(b)for all subcontracting under contracts supported by FEMA financial assistance; and FEMA Procurement Guidance June 21, 2016 Page IV-7 c.Applicable prevailing wage laws, regulations, and executive orders Version August 19,2022 City Council 15 —256 8/4/2026 Affirmative Steps For any subcontracting opportunities, Contractor must take the following Affirmative steps: 1. Placing qualified small and minority businesses and women's business enterprises on solicitation lists; 2. Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; 3. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; 4. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises: and 5. Using the services and assistance; as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. Prevailing Wage Requirements When applicable, the awarded Contractor(s)and any and all subcontractor(s)agree to comply with all laws regarding prevailing wage rates including the Davis-Bacon Act, applicable to this solicitation and/or Participating Public Agencies. The Participating Public Agency shall notify the Contractor of the applicable pricing/prevailing wage rates and must apply any local wage rates requested. The Contractor and any subcontractor(s) shall comply with the prevailing wage rates set by the Participating Public Agency. Federal Requirements If products and services are issued in response to an emergency or disaster recovery the items below, located in this FEMA Special Conditions section of the Federal Funds Certifications, are activated and required when federal funding may be utilized. 2 C.F.R. &200.326 and 2 C.F.R. Part 200 Appendix II Required Contract Clauses 1. CONTRACT REMEDIES Contracts for more than the federal simplified acquisition threshold(SAT),the dollar amount below which an NFE may purchase property or services using small purchase methods, currently set at $250,000 for procurements made on or after June 20, 2018,4 must address administrative. contractual, or legal remedies in instances where contractors violate or breach contract terms and must provide for sanctions and penalties as appropriate. 1.1 Applicability This contract provision is required for contracts over the SAT, currently set at $250,000 for procurements made on or after June 20, 2018. Although not required for contracts at or below the SAT, FEMA suggests including a remedies provision. 1.2 Additional Considerations For FEMA's Assistance to Firefighters Grant(AFG) Program, recipients must include a penalty clause in all contracts for any AFG-funded vehicle, regardless of dollar amount. In that situation, the contract must include a clause addressing that non-delivery by the contract's specified date or other vendor nonperformance will require a penalty of no less than$100 per day until such time that the vehicle, compliant with the terms of the contract, has been accepted by the recipient. This penalty clause should, however, account for force majeure or acts of God. AFG recipients should refer to the applicable year's Notice of Funding Opportunity (NOFO)for additional information, which can be accessed at FEMA.gov. Version August 19,2022 City Council 15 —257 8/4/2026 2. TERMINATION FOR CAUSE AND CONVENIENCE a. Standard.All contracts in excess of$10,000 must address termination for cause and for convenience by the non-Federal entity, including the manner by which it will be effected and the basis for settlement. See 2 C.F.R. Part 200,Appendix II(B). b. Applicability,. This requirement applies to all FEMA grant and cooperative agreement programs. 3. EQUAL EMPLOYMENT OPPORTUNITY When applicable: a. Standard. Except as otherwise provided under 41 C.F.R. Part 60, all contracts that meet the definition of"federally assisted construction contract"in 41 C.F.R. §60-1.3 must include the equal opportunity clause provided under41 C.F.R.§60- 1.4(b), in accordance with Executive Order 11246,Equal Employment Opportunity(30 Fed. Reg. 12319, 12935, 3 C.F.R. Part, 1964-1965 Comp., p. 339),as amended by Executive Order 11375,Amending Executive Order 11246 Relating to Equal Employment Opportunity, and implementing regulations at 41 C.F.R. Part 60 (Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor). See 2 C.F.R. Part 200, Appendix II(C). b. Key Definitions. i. Federally Assisted Construction Contract.The regulation at 41 C.F.R. §60- 1.3 defines a "federally assisted construction contract" as any agreement or modification thereof between any applicant and a person for construction work which is paid for in whole or in part with funds obtained from the Government or borrowed on the credit of the Government pursuant to any Federal program involving a grant, contract, loan, insurance or guarantee, or undertaken pursuant to any Federal program involving such grant; contract, loan, insurance, or guarantee, or any application or modification thereof approved by the Government for a grant, contract, loan, insurance, or guarantee under which the applicant itself participates in the construction work. ii. Construction Work. The regulation at 41 C.F.R. §60-1.3 defines"construction work" as the construction, rehabilitation, alteration, conversion, extension, demolition or repair of buildings, highways,or other changes or improvements to real property, including facilities providing utility services. The term also includes the supervision, inspection, and other onsite functions incidental to the actual construction. c. Applicability. This requirement applies to all FEMA grant and cooperative agreement programs. d Required Language. The regulation at 41 C.F.R. Part 60-1.4(b) requires the insertion of the following contract clause. During the performance of this contract the contractor agrees as follows: Version August 19,2022 City Council 15 —258 8/4/2026 (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation, and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or nationalorigin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about,discussed,or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaintor charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer; or is consistent with the contractor's legal duty to furnish information. (4) __he contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders,this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or Versicn August 19.2022 City Council 15 —259 8/4/2026 purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States. The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided; That if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations.and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition,the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant(contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. 4. DAVIS-BACON ACT a. Standard. All prime construction contracts in excess of $2,000 awarded by non- Federal entities must include a provision for compliance with the Davis-Bacon Act(40 U.S.C. §§3141- 3144 and 3146-3148)as supplemented by Department of Labor regulations at 29 C.F.R. Part 5 (Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction).See 2 C.F.R. Part 200,Appendix II(D). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. b. Applicability. The Davis-Bacon Act applies to the Emergency Management Preparedness Grant Program, Homeland Security Grant Program, Nonprofit Security Grant Program, Tribal Homeland Security Grant Program, Port Security Grant Program, and Transit Security Grant Version August 19,2022 City Council 15 —260 8/4/2026 Program. C. Requirements. If applicable, the non-federal entity must do thefollowing: i. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation.The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. ii. Additionally, pursuant 2 C.F.R. Part 200, Appendix II(D), contracts subject to the Davis-Bacon Act, must also include a provision for compliancewith the Copeland "Anti-Kickback"Act(40 U.S.C.§3145), as supplemented by Department of Labor regulations at 29 C.F.R. Part 3 (Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States). The Copeland Anti-Kickback Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non- Federal entity must report all suspected or reported violations to FEMA. iii. Include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). Suggested Language. The following provides a sample contract clause: Compliance with the Davis-Bacon Act a. All transactions regarding this contract shall be done in compliance with the Davis-Bacon Act(40 U.S.C.3141-3144, and 3146-3148) and the requirements of 29C.F.R. pt. 5 as may be applicable. The contractor shall comply with 40 U.S.C. 3141- 3144, and 3146-3148 and the requirements of 29 C.F.R. pt. 5 as applicable. b. Contractors are required to pay wages to laborersand mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. c. Additionally, contractors are required to pay wagesnot less than once a week. 5. COPELAND ANTI-KICKBACK ACT a. Standard. Recipient and subrecipient contracts must include a provision for compliance with the Copeland"Anti-Kickback"Act(40 U.S.C. 3145),as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). b. Applicability. This requirement applies to all contracts for construction or repair work above $2,000 in situations where the Davis-Bacon Act also applies. It DOES NOT apply to the FEMA Public Assistance Program. Version August 19.2022 City Council 15 —261 8/4/2026 C. Requirements. If applicable, the non-federal entity must include a provision for compliance with the Copeland "Anti-Kickback"Act(40 U.S.C. § 3145), as supplemented by Department of Labor regulations at 29 C.F.R. Part 3 (Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States). Each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to FEMA. Additionally, in accordance with the regulation, each contractor and subcontractor must furnish each week a statement with respect to the wages paid each of its employees engaged in work covered by the Copeland Anti-Kickback Act and the Davis Bacon Act during the preceding weekly payroll period. The report shall be delivered by the contractor or subcontractor, within seven days after the regular payment date of the payroll period, to a representative of a Federal or State agency in charge at the site of the building or work. Sample Language. The following provides a sample contract clause: Compliance with the Copeland"Anti-Kickback"Act. a. Contractor. The contractor shall comply with 18 U.S.C. §874. 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract. b. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. c Breach. A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. §5.12." 6. CONTRACT WORK HOURS AND SAFETY STANDARDSACT a Standard. Where applicable(see 40 U.S.C. §§3701-3708), all contracts awarded by the non-Federal entity in excess of$100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704. as supplemented by Department of Labor regulations at29 C.F.R. Part 5. See 2 C.F.R. Part 200, Appendix II(E). Under 40 U.S.C. § 3702, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. Further, no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous. b. Applicability. This requirement applies to all FEMA contracts awarded by the non- federal entity in excess of$100,000 under grant and cooperative agreement programs that involve the employment of mechanics or laborers. It is applicable to construction work. These requirements do not apply to the purchase of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of Version August 19,2022 City Council 15 —262 8/4/2026 intelligence. a Suggested Language. The regulation at 29 C.F.R. § 5.5(b) provides contract clause language concerning compliance with the Contract Work Hours and Safety Standards Act. FEMA suggests including the following contract clause.- Compliance with the Contract Work Hours and Safety Standards Act. (1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in suchworkweek (2) Violation,liability for unpaid wages;liquidated damages. In the event of any violation of the clause set forth in paragraph (b)(1) of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition,such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph(b)(1)of this section,in the sum of $27 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (b)(1) of this section. (3) Withholding for unpaid wages and liquidated damages. The Federal agency or loan/grant recipient shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor: such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (b)(2)of this section. (4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses setforth in paragraph(b)(1)through(4)ofthissection and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (b)(1)through (4) of thissection. 7. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT ORAGREEMENT a Standard. If the FEMA award meets the definition of"funding agreement'under 37C.F.R. §401.2(a)and the non-Federal entity wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement,"the non- Federal entity must comply with the requirements of 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements), and any Version August 19,2022 City Council 15 —263 8/4/2026 implementing regulations issued by FEMA. See 2 C.F.R. Part 200, Appendix II(F). b. Applicability. This requirement applies to"funding agreements," but it DOES NOT apply to the Public Assistance, Hazard Mitigation Grant Program, Fire Management Assistance Grant Program,Crisis Counseling Assistance and Training Grant Program,Disaster Case Management Grant Program, and Federal Assistance to Individuals and Households — Other Needs Assistance Grant Program, as FEMA awards under these programs do not meet the definition of"funding agreement." a Funding Agreements Definition. The regulation at 37 C.F.R. §401.2(a) defines "funding agreement" as any contract, grant, or cooperative agreement entered into between any Federal agency, other than the Tennessee Valley Authority, and any contractor for the performance of experimental, developmental,or research work funded in whole or in part by the Federal government. This term also includes any assignment, substitution of parties, or subcontract of any type entered into for the performance of experimental, developmental, or research work under a funding agreement as defined in the first sentence of this paragraph. & CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROLACT a Standard. If applicable, contracts must contain a provision that requires the contractor to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act(42 U.S.C.§§7401-7671q.)and the Federal Water Pollution Control Act as amended (33 U.S.C. §§ 1251-1387). Violations must be reported to FEMA and the Regional Office of the Environmental Protection Agency. See 2 C.F.R. Part 200. Appendix II(G). b. Applicability. This requirement applies to contracts awarded by a non-federal entity of amounts in excess of$150,000 under a federalgrant. c. Suggested Language. The following provides a sample contract clause. Clean Air Act 1. The contractor agrees to comply with all applicable standards. orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §7401 et seq. 2. The contractor agrees to report each violation to the Participating Public Agency and understands and agrees that the Participating Public Agency will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. 3, The contractor agrees to include these requirements in each subcontract exceeding$150,000 financed in whole or in part with Federal assistance provided byFEMA. Federal Water Pollution Control Act 1. The contractor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Federal Water Pollution Control Act,as Version August 19,2022 City Council 15 —264 8/4/2026 amended, 33 U.S.C. 1251 etseq. 2. The contractor agrees to report each violation to the Participating Public Agency and understands and agrees that the Participating Public Agency will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. 3. The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. 9. DEBARMENT AND SUSPENSION a Standard. Non-Federal entities and contractors are subject to the debarment and suspension regulations implementing Executive Order 12549, Debarment and Suspension(1986)and Executive Order 12689, Debarment and Suspension(1989)at 2 C.F.R. Part 180 and the Department of Homeland Security's regulations at 2 C.F.R. Part 3000 (Non-procurement Debarment and Suspension). b. Applicability.This requirement applies to all FEMA grant and cooperative agreement programs. c. Requirements. i. These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs and activities. See 2 C.F.R. Part200, Appendix ll(H); and 2 C.F.R. § 200.213. A contract award must not be made-to parties listed in the SAM Exclusions, SAM Exclusions is the list maintained by the General Services Administration that contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. SAM exclusions can be accessed at www.sam.gov. See 2 C.F.R. §180.530. ii. In general, an"excluded"party cannot receive a Federal grant award or a contract within the meaning of a "covered transaction," to include subawards and subcontracts. This includes parties that receive Federal funding indirectly, such as contractors to recipients and subrecipients.The key to the exclusion is whether there is a "covered transaction," which is any non-procurement transaction (unless excepted) at either a "primary" or "secondary" tier. Although "covered transactions" do not include contracts awarded by the Federal Government for purposes of the non-procurement common rule and DHS's implementing regulations, it does include some contracts awarded by recipients and subrecipients. ifi. Specifically, a covered transaction includes the following contracts for goods or services: 1. The contract is awarded by a recipient or subrecipient in the amount of at least$25,000. 2. The contract requires the approval of FEMA, regardlessof amount. Version August 19,2022 City Council 15 —265 8/4/2026 3. The contract is for federally-required auditservices. 4. A subcontract is also a covered transaction if it is awarded by the contractor of a recipient or subrecipient and requires either the approval of FEMA or is in excess of$25,000. d. Suggested Language. The following provides a debarment and suspension clause. It incorporates an optional method of verifying that contractors are not excluded or disqualified. Suspension and Debarment (1) This contract is a covered transaction for purposes of 2 C.F.R.pt. 180 and 2 C.F.R. pt. 3000. As such, the contractor is required to verify that none of the contractor's principals (defined at 2 C.F.R. § 180.995) or its affiliates (defined at 2 C.F.R. § 180.905)are excluded(defined at 2 C.F.R. § 180.940)or disqualified (defined at 2 C.F.R. §180.935). (2) The contractor must comply with 2 C.F.R. pt. 180,subpart C and2 C.F.R. pt. 30001 subpart C,and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by the Participating Public Agency. If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the Participating Public Agency, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180. subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. 10. BYRD ANTI-LOBBYING AMENDMENT a Standard. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. § 1352. FEMA's regulation at 44 C.F R Part 18 implements the requirements of 31 U.S.C.§ 1352 and provides, in Appendix A to Part 18, a copy of the certification that is required to be completed by each entity as described in 31 U.S.C. § 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the Federal awarding agency. b. Applicability. This requirement applies to all FEMA grant and cooperative agreement programs. Contractors that apply or bid for a contract of$100,000 or more under a federal grant must file the required certification. See 2 C.F.R. Part 200,Appendix II(I); 31 U.S.C. § 1352, and 44 C.F.R. Part 18. Version August 19,2022 City Council 15 —266 8/4/2026 a Suggested ge. Byrd Anti-Lobbying Amendment 31 U.S.C. § 1352 (as amended) Contractors who apply or bid for an award of$100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certifications) to the awarding agency. d. Required Certification. If applicable, contractors must sign and submit to the non-federal entity the following certification. APPENDIX A 44 C.F.R. PART 18—CERTIFICATION REGARDING LOBBYING Certification for Contracts. Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency,a Member of Congress,an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants,and contracts under grants, loans,and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Version August 19,2022 City Council 15 —267 8/4/2026 The Contractor, Insight Public Sector, Inc. certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements,apply to this certification and discl ur , i Signature of acto►'s Authorized Official Lisanne Steinheiser, Global Compliance Officer Name and Title of Contractor's Authorized Official October 10, 2022 Date Version August 19,2022 City Council 15 —268 8/4/2026 11. PROCUREMENT OF RECOVERED MATERIALS a Standard. A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. See 2 C.F.R. Part 200, Appendix II(J); and 2 C.F.R. §200.322. b. Applicability.This requirement applies to all contracts awarded by a non-federal entity under FEMA grant and cooperative agreement programs. a Requirements. The requirements of Section 6002 include procuring only items designated in guidelines of the EPA at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition,where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded$10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery, and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. d. Suggested Language. age. In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot beacquired- 1. Competitively within a timeframe providing for compliance with the contract performance schedule; 2. Meeting contract performance requirements;or 3. At a reasonable price. ii. Information about this requirement, along with the list of EPA-designated items, is available at EPA's Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-quideline-cpq-propram. iii. The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act" 12. DOMESTIC PREFERENCES FOR PROCUREMENTS As appropriate, and to the extent consistent with law, CONTRACTOR should, to the greatest extent practicable under a federal award, provide a preference for the purchase, acquisition,or use of goods, products or materials produced in the United States.This includes, but is not limited to, iron,aluminum, steel, cement, and other manufactured products. Applicability For purchases in support of FEMA declarations and awards issued on or after November 12, 2020, all FEMA recipients and subrecipients are required to include in all contracts and purchase orders for work or products a contract provision encouraging domestic preference for procurements. Domestic Preference for Procurements As appropriate, and to the extent consistent with law, the contractor should,to the greatest extent practicable, provide a preference for the purchase,acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products. For purposes of this clause: Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. Manufactured products mean items and construction materials composed in whole or in part of non- ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe, aggregates such as concrete; glass, including optical fiber; and lumber." 13. ACCESS TO RECORDS City Council 15 —269 8/4/2026 a. Standard. All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. Recipients must give DHS/FEMA access to, and the right to examine and copy, records, accounts. and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. See DHS Standard Terms and Conditions: Version 8.1 (2018). Additionally. Section 1225 of the Disaster Recovery Reform Act of 2018 prohibits FEMA from providing reimbursement to any state, local, tribal, or territorial government, or private non-profit for activities made pursuant to a contract that purports to prohibit audits or internal reviews by the FEMA administrator or ComptrollerGeneral. Access to Records. The following access to records requirements apply to this contract: i.The Contractor agrees to provide Participating Public Agency, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. ii.The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. iii. The Contractor agrees to provide the FEMA Administrator or his authorized representatives access to construction or other work sites pertaining to the work being completed under the contract. iv.ln compliance with the Disaster Recovery Act of 2018,the Participating Public Agency and the Contractor acknowledge and agree that no language in this contract is intended to prohibit audits or internal reviews by the FEMA Administrator or the Comptroller General of the United States. 14. CHANGES a. Standard. To be eligible for FEMA assistance under the non-Federal entity's FEMA grant or cooperative agreement, the cost of the change, modification, change order, or constructive change must be allowable, allocable, within the scope of its grant or cooperative agreement, and reasonable for the completion of project scope b. Applicability. FEMA recommends, therefore, that a non-Federal entity include a changes clause in its contract that describes how, if at all, changes can be made by either party to alter the method, price,or schedule of the work without breaching the contract. The language of the clause may differ depending on the nature of the contract and the end-item procured. 15. DHS SEAL, LOGO,AND FLAGS a. Standard. Recipients must obtain permission prior to using the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials. See DHS Standard Terms and Conditions: Version 8.1(2018). b. Applicability. FEMA recommends that all non-Federal entities place in their contracts a provision that a contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval. c. "The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval. Version August 19,2022 City Council 15 —270 8/4/2026 16. COMPLIANCE WITH FEDERAL LAW,REGULATIONS,AND EXECUTIVE ORDERS a. Standard. The recipient and its contractors are required to comply with all Federal laws, regulations, and executive orders. b. Applicability. FEMA recommends that all non-Federal entities place into their contracts an acknowledgement that FEMA financial assistance will be used to fund the contract along with the requirement that the contractor will comply with all applicable Federal law, regulations, executive orders, and FEMA policies, procedures.and directives. c. "This is an acknowledgement that FEMA financial assistance will be used to fund all or a portion of the contract. The contractor will comply with all applicable Federal law, regulations, executive orders, FEMA policies, procedures, and directives." 17. NO OBLIGATION BY FEDERAL GOVERNMENT a. Standard. FEMA is not a party to any transaction between the recipient and its contractor. FEMA is not subject to any obligations or liable to any party for any matter relating to the contract. b. Applicability. FEMA recommends that the non-Federal entity include a provision in its contract that states that the Federal Government is not a party to the contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from thecontract. c. "The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract." 18. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS a. Standard. Recipients must comply with the requirements of The False Claims Act (31 U.S.C. §§ 3729-3733)which prohibits the submission of false or fraudulent claims for payment to the federal government. See DHS Standard Terms and Conditions: Version 8.1 (2018); and 31 U.S.C. §§ 3801-3812, which details the administrative remedies for false claims and statements made. The non-Federal entity must include a provision in its contract that the contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements)applies to its actions pertaining to the contract. b. Applicability. FEMA recommends that the non-Federal entity include a provision in its contract that the contractor acknowledges that 31 U.S.C. Chap. 38(Administrative Remedies for False Claims and Statements)applies to its actions pertaining to the contract. c. "The Contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements)applies to the Contractor's actions pertaining to this contract." Version August 19,2022 City Council 15 —271 8/4/2026 Offeror agrees to comply with all terms and conditions outlined in the FEMA Special Conditions section of this solicitation. Offeror's Name: Insight Public Sector, Inc. Address; City, State,and Zip Code: 13755 Sunrise Valley Drive, Suite #750, Herndon, VA 20171 Phone Number: 480.333.3012 Fax Number: 480.760.9488 Printed Name and Title of Authorized Representative: Lisanne Steinheiser,Global Compliance Officer Email Address: Llsanne.Stein heiser@Insightcom Signature of Authorized Representative: Date: October 10, 2022 Version August 19,2022 City Council 15 —272 8/4/2026 DOC #1 STATEMENT OF OWNERSHIP DISCLOSURE N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43) This statement shall be completed,certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal. Name of Organization: Insight Public Sector Inc. Organization Address: 2701 E. Insight Way, Chandler AZ 85286 Part I Check the box that represents the type of business organization: Sole Proprietorship (skip Parts II and III, execute certification in Part IV) Non-Profit Corporation (skip Parts II and III, execute certification in Part IV) X For-Profit Corporation (any type) Limited Liability Company (LLC) Partnership Limited Partnership Limited Liability Partnership (LLP) Other(be specific): Part II 13 The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE THE LIST BELOW IN THIS SECTION) OR 13 No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV) (Please attach additional sheets if more space is needed): Name of Individual or Business Entity Home Address(for Individuals)or Business Address Insight Enterprises, Inc. 2701 E. Insight Way,Chandler,AZ 85286 Version August 19,2022 City Council 15 — 273 8/4/2026 Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS OR LLC MEMBERS LISTED IN PART II If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed. website(URL)containing the last annual SEC(or foreign equivalent)filing Page#'s https://investor.insight.com/financial-reports/sec-filings/sec-filings-details/default.aspx?Filiingld=15584698 82 hft s:Hinvestor.insi ht.com/financial-re ortsl rox -statements/default.as x 31 Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part 11 other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed. Stockholder/Partner/Member and Corresponding Home Address(for individuals)or Business Address Entity Listed in Part 11 N/A Part IV Certification i, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge:that I am authorized to execute this certification on behalf of the bidder/proposer;that the<name of contracting unity is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with qype of contracting unit>to notify the <type of contracting unity in writing of any changes to the information contained herein;that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s)with the, permitting the<type of contracting unity to declare any contract(s)resulting from this certification void and unenforceable. Full Name(Print): isan te' eiser Title: Global Compliance officer Signature: Date: October 5, 2022 Version August 19,2022 City Council 15 — 274 8/4/2026 DOC #2 NON-COLLUSION AFFIDAVIT STANDARD BID DOCUMENT REFERENCE Reference: VII-H Name of Form: NON-COLLUSION AFFIDAVIT Statutory Reference: No specific statutory reference State Statutory Reference N.J.S.A. 52:34-15 Instructions Reference: Statutory and Other Requirements VII-H The Owner's use of this form is optional. It is used to ensure that Description: the bidder has not participated in any collusion with any other bidder or Owner representative or otherwise taken any action in restraint of free and competitive bidding. Version August 19,2022 City Council 15 — 275 8/4/2026 NON-COLLUSION AFFIDAVIT State of 3ZXX%W Arizona County of Maricopa ss: L Lisanne Steinheiser residing in Chandler (name of afTiant) (name of municipality) in the County of Maricopa and State of Arizona of full age, being duly sworn according to law on my oath depose and say that: I am Global Compliance Officer of the firm of insight Public Sector, Inc. (title or position) (name of firm) the bidder making this Proposal for the bid entitled__ Sealed Bid#23-6692 ,and that I executed the said proposal with (title of bid proposal) full authority to do so that said bidder has not,directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free,competitive bidding in connection with the above named project; and that all statements contained in said proposal and in this affidavit are true and correct, and made with full knowledge that the Cobb Cqun1y Phlirch i'ngDepartm_ent relies upon the truth of the statements contained in said Proposal (name of contracting unit) and in the statements contained in this affidavit in awarding the contract for the said project. I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission,percentage,brokerage,or contingent fee,except bona fide employees or bona fide established commercial or selling agencies maintained by _N/A Subscribed and sworn to 7 before me this day Si ure bCW� Gt( J G ,2 612, Lisanne Steinheiser (Type or print name of affiant under signature) Notary public of M-_JLAt,,- My Commission expires (Seal) ERICA FALCHETTI Notary Public,State of Arizona Maricope County Commission M 571026 My Commission Expires September 25,2023 Version August 19,2022 City Council 15 — 276 8/4/2026 DOC #3 AFFIRMATIVE ACTION AFFIDAVIT (P.L. 1975,C.127) Company Name: Insight Public Sector Inc. Street: 2701 E. Insight Way City, State,Zip Code: Chandler. AZ_85286 Pro osal Certification: Indicate below company's compliance with New Jersey Affirmative Action regulations. Company's proposal will be accepted even if company is not in compliance at this time. No contract and/or purchase order may be issued, however,until all Affirmative Action requirements are met. Required Affirmative Action Evidence: Procurement, Professional & Service Contracts(Exhibit A) Vendors must submit with pro osal• 1. A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program(good for one year from the date of the letter); OR 2. A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3. A photocopy of an Employee Information Report(Form AA302)provided by the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. I7:27-4. Public Work—Over$50 000 Total Project Cost: A. No approved Federal or New Jersey Affirmative Action Plan. We will complete Report Form AA201.A project contract ID number will be assigned to your firm upon receipt of the completed Initial Project Workforce Report(AA201) for this contract. B. Approved Federal or New Jersey Plan—certificate enclosed .1 further certify that the statements and information contained in, are complete and correct to the best of my knowledge and Belief. Global Compliance Officer at Zth o Vriz nature and Title Version August 19,2022 City Council 15 — 277 8/4/2026 DOC #3,continued P.L. 1995,c.. 127(N.J.A.C. 17:27) MANDATORY AFFIRMATIVE ACTION LANGUAGE PROCUREMENT,PROFESSIONAL AND SERVICE CONTRACTS During the performance of this contract,the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, sex, affectional or sexual orientation. The contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment,without regard to their age,race,creed,color,national origin,ancestry, marital status, sex, affectional or sexual orientation. Such action shall include, but not be limited to the following; employment,upgrading,demotion,or transfer;recruitment or recruitment advertising; layoff or termination;rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places,available to employees and applicants for employment,notices to be provided by the Public Agency Compliance Officer setting forth provisions of this non-discrimination clause. The contractor or subcontractor,where applicable will, in all solicitations or advertisement for employees placed by or on behalf of the contractor,state that all qualified applicants will receive consideration for employment without regard to age,race,creed,color,national origin, ancestry,marital status,sex,affectional or sexual orientation. The contractor or subcontractor,where applicable,will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers'representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor,where applicable,agrees to comply with any regulations promulgated by the Treasurer pursuant to P.L. 1975,c. 127,as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to attempt in good faith to employ minority and female workers trade consistent with the applicable county employment goal prescribed by N.J.A.C, 17:27-5.2 promulgated by the Treasurer pursuant to P.L. 1975,C.127,as amended and supplemented from time to time or in accordance with a binding determination of the applicable county employment goals determined by the Affirmative Action Office pursuant to N.J.A.C. 17:27-5.2 promulgated by the Treasurer pursuant to P.L. 1975,C.127,as amended and supplemented from time to time. The contractor or subcontractor agrees to inform in writing appropriate recruitment agencies in the area, including employment agencies, placement bureaus,colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, sex, affectional or sexual orientation, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. The contractor or subcontractor agrees to revise any of it testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the state of New Jersey and as established by applicable Federal law and applicable Federal court decisions. The contractor or subcontractor agrees to review all procedures relating to transfer,upgrading,downgrading and lay-off to ensure that all such actions are taken without regard to age,creed,color,national origin, ancestry,marital status,sex, affectional or sexual orientation,and conform with the applicable employment goals,consistent with the statutes and court decisions of the State of New Jersey,and applicable Federal law and applicable Federal court decisions. The contractor and its subcontractors shall furnish such reports or other documents to the Affirmative Action Office as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Affirmative Action Office for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code NJAC I7:27 . 't. Si atur of�r6cur_ement Agent Version August 19,2022 City Council 15 — 278 8/4/2026 DOC #4 C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM Public Agency Instructions This page provides guidance to public agencies entering into contracts with business entities that are required to file Political Contribution Disclosure forms with the agency. It is not intended to be provided to contractors.What follows are instructions on the use of form local units can provide to contractors that are required to disclose political contributions pursuant to N.J,S.A. 19:44A-20.26(P.L.2005,c.271,s.2). Additional information on the process is available in Local Finance Notice 2006-1 (http://www.ni.gov/dca/divisions/dl-es/�rCqsources/Ifns 2006.html). Please refer back to these instructions for the appropriate Iinks,as the Local Finance Notices include links that are no longer operational. 1. The disclosure is required for all contracts in excess of$17,500 that are not awarded pursuant to a"fair and open" process(N.J.S.A. 19:44A-20.7). 2. Due to the potential length of some contractor submissions,the public agency should consider allowing data to be submitted in electronic form(i.e.,spreadsheet,pdf file,etc.). Submissions must be kept with the contract documents or in an appropriate computer file and be available for public access. The form is worded to accept this alternate submission. The text should be amended if electronic submission will not be allowed, 3. The submission must be received from the contractor and on file at least 10 days prior to award of the contract. Resolutions of award should reflect that the disclosure has been received and is on file. 4. The contractor must disclose contributions made to candidate and party committees covering a wide range of public agencies,including all public agencies that have elected officials in the county of the public agency,state legislative positions,and various state entities. The Division of Local Government Services recommends that contractors be provided a list of the affected agencies. This will assist contractors in determining the campaign and political committees of the officials and candidates affected by the disclosure. a. The Division has prepared model disclosure forms for each county. They can be downloaded from the"County PCD Forms" link on the Pay-to-Flay web site at http://www.ni.gov/dea/divisions/dlgs/pmgrams/lpci.htm]912. They will be updated from time-to-time as necessary. b. A public agency using these forms should edit them to properly reflect the correct legislative district(s). As the forms are county-based,they list all legislative districts in each county. Districts that do not represent the public agency should be removed from the lists. c. Some contractors may find it easier to provide a single list that covers all contributions,regardless of the county. These submissions are appropriate and should be accepted. d. The form may be used"as-is",subject to edits as described herein, c. The "Contractor Instructions" sheet is intended to be provided with the form. It is recommended that the Instructions and the form be printed on the same piece of paper. The form notes that the Instructions are printed an the back of the form;where that is not the case,the text should be edited accordingly. f. The form is a Word document and can be edited to meet local needs,and posted for download on web sites,used as an e-mail attachment,or provided as a printed document. 5. It is recommended that the contractor also complete a"Stockholder Disclosure Certification." This will assist the local unit in its obligation to ensure that contractor did not make any prohibited contributions to the committees listed on the Business Entity Disclosure Certification in the 12 months prior to the contract (See Local Finance Notice 2006-7 for additional information on this obligation at http://www.ni.gov/dea/divisions/digs/resources/lfns 2006 html). A sample Certification form is part of this package and the instruction to complete it is included in the Contractor Instructions. NOTE: This section is not applicable to Boards of Education. Version August 19,2022 City Council 15 — 279 8/4/2026 DOC #4, continued C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM Contractor Instructions Business entities (contractors)receiving contracts from a public agency that are NOT awarded pursuant to a"fair and open"process(defined at N.J.S.A. 19:44A-20.7)are subject to the provisions of P.L.2005,c.271,s.2(N.J.S.A. 19:44A- 20.26). This law provides that 10 days prior to the award of such a contract,the contractor shall disclose contributions to: • any State,county,or municipal committee of a political party • any legislative leadership committee" • any continuing political committee(a.k.a.,political action committee) • any candidate committee of a candidate for,or holder of,an elective office: 0 of the public entity awarding the contract 0 of that county in which that public entity is located 0 of another public entity within that county 0 or of a legislative district in which that public entity is located or,when the public entity is a county,of any legislative district which includes all or part of the county The disclosure must list reportable contributions to any of the committees that exceed$300 per election cycle that were made during the 12 months prior to award of the contract. See N.J.S.A. 19:44A-8 and 19:44A-16 for more details on reportable contributions. N.J.S.A. 19:44A-20.26 itemizes the parties from whom contributions must be disclosed when a business entity is not a natural person. This includes the following: • individuals with an"interest"ownership or control of more than 10%of the profits or assets of a business entity or 10%of the stock in the case of a business entity that is a corporation for profit • all principals,partners,officers,or directors of the business entity or their spouses • any subsidiaries directly or indirectly controlled by the business entity • IRS Code Section 527 New Jersey based organizations, directly or indirectly controlled by the business entity and filing as continuing political committees,(PACs). When the business entity is a natural person,"a contribution by that person's spouse or child,residing therewith,shall be deemed to be a contribution by the business entity." [N.J.S.A. 19:44A-20.26(b)] The contributor must be listed on the disclosure. Any business entity that fails to comply with the disclosure provisions shall be subject to a fine imposed by ELEC in an amount to be determined by the Commission which may be based upon the amount that the business entity failed to report. The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose elected official and/or candidate campaign committees are affected by the disclosure requirement. It is the contractor's responsibility to identify the specific committees to which contributions may have been made and need to be disclosed. The disclosed information may exceed the minimum requirement. The enclosed form,a content-consistent facsimile,or an electronic data file containing the required details(along with a signed cover sheet)may be used as the contractor's submission and is disclosable to the public under the Open Public Records Act. The contractor must also complete the attached Stockholder Disclosure Certification. This will assist the agency in meeting its obligations under the law.NOTE: This section does not apply to Board of Education contracts. "N.J.S.A. 19:44A-3(s): "The term "legislative leadership committee"means a committee established,authorized to be established,or designated by the President of the Senate,the Minority Leader of the Senate,the Speaker of the General Assembly or the Minority Leader of the General Assembly pursuant to section 16 of P.L.1993,c.65(C.19:44A-1 0.1)for the purpose of receiving contributions and making expenditures." Version August 19,2022 City Council 15 — 280 8/4/2026 DOC #4, continued C.271 POLITICAL CONTRIBUTION DISCLOSURE FORM Required Pursuant to N.J.S.A. 19:44A-20.26 This form or its permitted facsimile must be submitted to the local unit no later than 10 days prior to the award of the contract. Part I —Vendor Information Vendor Name: T Insight Public Sector Inc. Address: 1 2701 E. Insi ht Wa City: Chandler I State: AZ Zip: 85286 The undersigned being authorized to certify,hereby certifies that the submission provided herein represents compliance with the provisions of N.J.S.A. 19:44A-20.26 and as represented by the Instructions acco ying this form. L Lisanne Steinheiser Global Compliance Officer gnat a Printed Name Title Part 22 — Contribution Disclosure Disclosure requirement: Pursuant to N.J.S.A. 19:44A-20.26 this disclosure must include all reportable political contributions(more than $300 per election cycle)over the 12 months prior to submission to the committees of the government entities listed on the form provided by the local unit. Check here if disclosure is provided in electronic form Contributor Name Recipient Name Date Dollar Amount None � ❑ Check here if the information is continued on subsequent page(s) Version August 19,2022 City Council 15 — 281 8/4/2026 DOC #4,continued List of Agencies with Elected Officials required for Political Contribution Disclosure N.d.S.A. 19:44A-20.26 County Name: State: Governor,and Legislative Leadership Committees Legislative District#s: State Senator and two members of the General Assembly per district. County: Freeholders County Clerk Sheriff {County Executive} Surrogate Municipalities(Mayor and members of governing body, regardless of title): USERS SHOULD CREATE THEIR OWN FORM, OR DOWNLOAD FROM THE PAY TO PLAY SECTION OF THE DLGS WERSITE A COUNTY-BASED, CUSTOMIZABLE FORM. Version August 19,2022 City Council 15 — 282 8/4/2026 DOC#5 STOCKHOLDER DISCLOSURE CERTIFICATION Name of Business: Insight Public Sector, Inc. © I certify that the list below contains the names and home addresses of all stockholders holding 10%or more of the issued and outstanding stock of the undersigned. OR [ I certify that no one stockholder owns I0%or more of the issued and outstanding stock of the undersigned. Check the boa that represents the type of business organization: [Partnership ®Corporation [Sole Proprietorship [Limited Partnership Limited Liability Corporation [Limited Liability Partnership [Subchapter S Corporation Sign and notarize the form below,and,if necessary,complete the stockholder list below. Stockholders: Name: Insight Enterprises, Inc. Name: Home Address: Home Address: 2701 E.Insight Way Chandler,AZ 85286 Name: Name: Home Address: Home Address: Name: Name: Home Address: Home Address: Subscribed and sworn before me thisOday ofAh�ftz , ant) (Notary Pub1 1'-gjd Lis n teinheiser.Global Compliance O ficer 1111 (Print name&tip► " ra�� p My Commission expires: Ot-15•?1 \ L►►, ��. (Co 3 FC1 ERICA FALCHETTf SEAL Notary Public.State of Arizona fit. 1994 'Z` Maricopa County Commission#571028 �� C, Version August 19,2022 My Commission Expires Z4/NOS ��, September 25.2023 0, ..... ��' City Council 15 — 283 8/4/2026 DOC #6 Certification of Non-Involvement in Prohibiter) Activities in Iran Pursuant to N.J.S.A. 52:32-58, Offerors must certify that neither the Offeror, nor any of its parents, subsidiaries, and/or affiliates (as defined in N.J.S.A. 52:32—56(e)(3)), is listed on the Department of the Treasury's List of Persons or Entities Engaging in Prohibited Investment Activities in Iran and that neither is involved in any of the investment activities set forth in N.J.S.A. 52:32—56(f). Offerors wishing to do business in New Jersey through this contract must fill out the Certification of Non-Involvement in Prohibited Activities in Iran here: htt ://www.state.ni.us/humanservices/dfd/info/standard/fdc/disclosure investmentact. df. Offerors should submit the above form completed with their proposal. Version August 19,2022 City Council 15 — 284 8/4/2026 DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN FORM STATE OF NEW JERSEY DEPARTMENT OF THE TREASURY•DIVISION OF PURCHASE AN PROPERTY 33 WEST STATE STREET,P.O.BOX 230 TRENTON,NEW JERSEY 0 8 62 5-02 30 BID SOLICITATION#AND TITLE: 23-6692 VENDOR NAME: Insight Public Sector,Inc. Pursuant to N.J.S,A.52:32-57,et seq.(P.L 2012,c.25 and P.L.2021,c.4)any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must certify that neither the person nor entity,nor any of its parents,subsidiaries,or affiliates,is identified on the New Jersey Department of the Treasury's Chapter 25 List as a person or entity engaged in investment activities in Iran. The Chapter 25 list is found on the Division's website at hftps:lMww.state.nLusLtreasuryipurchaselpliChapter25Ust. Vendors0dders must review this list prior to completing the below certification, If the Director of the Division of Purchase and Property finds a person or entity to be in violation of the law,s/he shall take action as may be appropriate and provided by law,rule or contract, including but not limited to,imposing sanctions,seeking compliance,recovering damages,declaring the party in default and seeking debarment or suspension of the party. CHECK THE APPROPRIATE BOIL" I off*,pursuant to N.J.S.A 52:32-57,et seq.(P.L.2D12,c.25 and P.L.2021,c.4),that neither the Vendar/Bidder listed above nor any of its parents,subsidiaries, or affiliates is listed on the New Jersey Department of the Treasury's Chapter 25 List of entities determined to be engaged in prohibited activities in Iran. OR I am unable to oerbty as above because the Vendor/Bidder and/or one or more of its parents,subsidiaries,or affiliates is listed on the New Jersey Department of the Treasurys Chapter 25 List 1 will provide a detailed,accurate and precise description of the activities of the Vendor/Bidder,or one of its parents, subsidiaries or affiliates,has engaged in regarding investment activities in Iran by completing the information requested below, Entity Engaged in Investment Activities Relationship to Vendor/Bidder Description of Activities Duration of Engagement Anticipated Cessation Date 'Attach additional Sheets if Necessary. CERTIFICATION I,the undersigned,certify that I am authorized to execute this certification on behalf of the Vendor,that the foregoing information and any attachments hereto,to the best of my knowledge are true and complete.I acknowledge that the State of New Jersey is relying on the information contained herein,and that the Vendor is under a continuing obligation from the date of this certification through the completion of any contr4s)with the State to notify the State in writing of any changes to the information contained herein;that I am aware that it Is a criminal offense to make a false statement or misrepresentation in this certification.If I do so,I may be subject to criminal prosecution under the law,and it will constitute a material b y contract(s)with the State,permitting the State to dedare any contract(s)resulting from this certification void and unenforceable. 10/05/2022 Signature Date Lisanne Steinheiser, Global Compliance Officer Print Name and Title OPP Rev.1213.2021 City Council 15 — 285 8/4/2026 DOC #7 NEW JERSEY BUSINESS REGISTRATION CERTIFICATE (N.J.S.A. 52:32-44) Offerors wishing to do business in New Jersey must submit their State Division of Revenue issued Business Registration Certificate with their proposal here. Failure to do so will disqualify the Offeror from offering products or services in New Jersey through any resulting contract. https://www.neportal.com/DOR/BusinessRegistration/ Version August 19,2022 City Council 15 — 286 8/4/2026 STATE OF NEW JERSEY qw USIlNESS REGISTRATION ATION CERTIFICATE Taxpaver Name: INSIGHT PUBLIC SECTOR, INC. Trade dame: rNSIGHT PUBLIC SECTOR, INC- Address: 6820 S_HARLAXT_ TENIPE_ AZ 85283 Certificate dumber: 1002602 Effective Date: July 11.2003 Date of Issuance: October 04_2022 Far Office Use 0nlx-: 20221004125800006 City Council 15 — 287 8/4/2026 DOC #8 EEOAA EVIDENCE Equal Employment Opportunity/Affirmative Action Goods,Professional Services& General Service Projects EEO/AA Evidence Vendors are required to submit evidence of compliance with N.].S.A. 10:5-31 et seq. and W.A.C. 17:27 in order to be considered a responsible vendor. One of the following must be included with submission: • Copy of Letter of Federal Approval + Certificate of Employee Information Report • Fully Executed Form AA302 • Fully Executed EEO-1 Report See the guidelines at: https://www.state.ni.us/trqaLq! /contract com liance/documents/ df/ uidelines/ a. df for further information. I certify that my bid package includes the required evidence per the above list and State website. Name: Lisanne Steinheiser Title: Global Compliance Officer Signature: Date: October 5, 2022 City Council 15 — 288 8/4/2026 Certification 22762 CERTIFICATE OF EMPLOYEE INFORMATION REPORT RENEWAL This is to certify that the contractor listed below has submitted an Employee Information Report pursuant to N.J.A.C.17:27-1.1 et.seq.and the State Treasurer has approved said report. This approval will remain in effect for the period of 15-1an-2022 to 16-1an-2025 INSIGHT PUBLIC SECTOR 910 W.CARVER RD TEMPE +'� ifJ�l� AZ 85284 ELIZABETH MAHER MUOIO State Treasurer City Council 15 — 289 8/4/2026 DOC #9 MACBRIDE-PRINCIPLES 01 SIIF..Sr, STATE OF NEW JERSEY DEPARTMENT OF THE TREASURY IVISION OF PURCHASE AND PROPERTY 3 WEST STATE STREET,P.O.BOX 230 RENTON,NEW JERSEY 08625-0230 MACBRIDE PRINCIPALS FORM BID SOLICITATION#: 23-6692 VENDORIBIDDER: Insight Public Sector, Inc. VENDOR'S/BIDDER'S REQUIREMENT TO PROVIDE A CERTIFICATION IN COMPLIANCE WITH THE MACBRIDE PRINCIPALS AND NORTHERN IRELAND ACT OF 1989 Pursuant to Public Law 1995, c. 134, a responsible Vendor/Bidder selected, after public bidding, by the Director of the Division of Purchase and Property, pursuant to N.J.S.A. 52:34-12, must complete the certification below by checking one of the two options listed below and signing where indicated. If a Vendor/Bidder that would otherwise be awarded a purchase,contract or agreement does not complete the certification,then the Director may determine, in accordance with applicable law and rules,that it is in the best interest of the State to award the purchase,contract or agreement to another Vendor/Bidder that has completed the certification and has submitted a bid within five(5) percent of the most advantageous bid. If the Director finds contractors to be in violation of the principals that are the subject of this law, he/she shall take such action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of theparty. 1, the undersigned,on behalf the Vendor/Bidder,certify pursuant to N.J.S.A. 52:34-12.2 that: CHECK THE APPROPRIATE BOX The Vendor/Bidder has no business operations in Northern Ireland; or OR ® The Vendor/Bidder will take lawful steps in good faith to conduct any business operations it has in Northern Ireland in accordance with the Mac$ride principals of nondiscrimination in employment as set forth in section 2 of P.L. 1987, c. 177 (N.J.S.A. 52:18A-89.5)and in conformance with the United Kingdom's Fair Employment(Northern Ireland) Act of 1989,and permit independent monitoring of its compliance with those principals. CFRTIFiCATICIN 1,the undersigned,certify that I am authorized to execute this certification on behalf of the Vendor/Bidder,that the foregoing information and any attachments hereto, to the best of my knowledge are true and complete. I acknowledge that the State of New Jersey is relying on the information contained herein, and that the Vendor/Bidder is under a continuing obligation from the date of this certification through the completion of any contract(s)with the State to notify the State in writing of any changes to the information contained herein;that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification.If I do so,I will be subject to criminal prosecution under the law,and it will constitute a material breach of my agreement(s) with the State, permitting the State to declare any contract(s) resulting from this certification to be t and unenforceable. October 5,2022 Signature Date Lil5gruie Steinhei G1 n3fficer tint Name and Title versm August 19,2022 City Council 15 — 290 8/4/2026 COBB COUNTY t Purchasing Department Roger gill 122 Waddell Street NE Purchasing Director Marietta,Georgia 30060 1 (770)528-8400•fax:(770)528-8428 purchasiiig@cobbcounty.org ADDENDUM No. 1 Sealed Bid#23-6692 Request for Proposals Technology Product Solutions and Related Services Cobb County Purchasing Department Date:September 19,2022 Page 1 of 8 The following addendum hereby amends and/or modifies the Proposal Documents and specifications as originally issued for this project. All proposers are subject to the provisions of this Addendum. This Addendum consists of: • Minutes,Questions and Clarifications from Pre-Proposal Meeting held via Webex on September 14, 2022 • Sign-In Sheet(s)from Pre-Proposal Meeting • Questions Submitted in Writing • Attachment- Financial Ratio Evaluation Excel Spreadsheet Receipt of addendum MUST be acknowledged in the submitted proposal. It is the Proposer's ultimate responsibility to ensure that they have all applicable addenda prior to bid submittal. This acknowledgment form must be signed,dated,and incl aded with your submitted proposal Insight Public Sector, Inc. October 4, 2022 Company Na a Date J�;L Lisanne Steinheiser, Global Compliance Officer Signatu Please Print Name All bids must be received before 12:00 (noon) by the Bid Opening date. Bids shall be delivered to Cobb County Purchasing Department, 122 Waddell Street NE,Marietta,GA 30060. 1 City Council 15 —291 8/4/2026 COBB COUNTY Purchasing Department Roger Ball • ` 1 122 Waddell Street NF Purchasing Director f Marietta,Georgia 30000 (770)528-8400.fax:(770)528-8428 purchas ingCiecobbcoun ry.org ADDENDUM No.2 Sealed Bid##23-6692 Request for Proposals Technology Product Solutions and Related Services Cobb County Purchasing Department Date:September 30, 2022 Page 1 of 5 The following addendum hereby amends and/or modifies the Proposal Documents and specifications as originally issued for this project. All proposers are subject to the provisions of this Addendum. This Addendum consists of: • Questions Submitted in Writing Receipt of addendum MUST be acknowledged in the submitted proposal. It is the Proposer's ultimate responsibility to ensure that they have all applicable addenda prior to bid submittal. This acknowledgment form must be signed,dated,and included with your submitted proposal Insight Public Sector, Inc. October 4, 2022 CompaWINJam Date � Lisanne Steinheiser, Global Compliance Officer Signat re Please-Print Name All bids must be received before 12:00 (noon) by the Bid Opening date. Bids shall be delivered to Cobb County Purchasing Department, 122 Waddell Street NE, Marietta,GA 30060. 1 City Council 15 —292 8/4/2026 �J COBB COUNTY =" I 't,< Purchasing Department Roger Ball : 1 , 122 Waddell Street NE Purchasing Director wJ' d r9 i Marietta,Georgia 30060 ` • : lif L (770)528-8400.f3x:(770)528-8428 purchasing@cobbcounty.org ADDENDUM No.3 Sealed Bid#23-6692 Request for Proposals Technology Product Solutions and Related Services Cobb County Purchasing Department Date:October S,2022 Page 1 of 5 The following addendum hereby amends and/or modifies the Proposal Documents and specifications as originally issued for this project. All proposers are subject to the provisions of this Addendum. This Addendum consists of: • Questions Submitted in Writing Receipt of addendum MUST be acknowledged in the submitted proposal. It is the Proposer's ultimate responsibility to ensure that they have all applicable addenda prior to bid submittal. This acknowledgment form must be signed,dated,and included with your submitted proposal Insight Public Sector, Inc. October 5, 2022 Compan a e Date Lisanne Steinheiser, Global Compliance officer sigrVure Please Print Name All bids must be received before 12:00 (noon) by the Bid opening date. Bids shall be delivered to Cobb County Purchasing Department, 122 Waddell Street NE,Marietta,GA 30060. 7 City Council 15 — 293 8/4/2026 Information Technology www.santa-ana.gov/IT Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Managed Print Services AGENDA TITLE Agreement with C3 Office Solutions LLC dba C3 Tech for Managed Print Services (Specification No. 27-001) (General and Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with C3 Office Solutions LLC dba C3 Tech to provide Managed Print Services in an amount of$750,000 for a term beginning August 4, 2026 and expiring May 1, 2029 (Agreement No. A-2026-XXX). GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The City of Santa Ana utilizes multifunction printers (MFPs), more commonly referred to as "copiers," throughout the organization to facilitate daily operations. These MFPs have the ability to copy, print, and fax. To meet the City's printing needs, the City currently owns 101 Sharp MFPs and 235 HP Printers spread throughout all City facilities. On February 21, 2023, the City approved an agreement with Santa Ana-based C3 Office Solutions, LLC., dba C3 Tech (C3), formerly C3 Technology Services, for the purchase of Sharp MFPs and for managed print services for 5-year period, including optional extensions. This agreement piggybacked on the NASPO ValuePoint cooperative purchasing agreement. In April of 2023, the County of Orange established a Regional Cooperative Agreement (RCA) with C3 for Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services (see Exhibits 2 and 3). The volume pricing with the County's RCA provides significant cost savings on new copier purchases compared to that of the City's existing agreement, as well as cost savings on some of the managed services rates. By switching to the County of Orange agreement, staff estimates that the City can save approximately $100,000 a year in a combination of services and copier City Council 16 — 1 8/4/2026 Managed Print Services August 4, 2026 Page 2 replacement costs. Over the course of the agreement, savings of approximately $300,000 can be realized. Staff recommends replacing our existing agreement with a new agreement with C3 that piggybacks on the County's RCA. The price schedule includes the new pricing from the RCA that is more advantageous to the City, but also retains any rates from the City's existing agreement that are more advantageous to the City. Santa Ana Municipal Code, Section 2-807(d), authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The County of Orange Agreement No. RCA-017-23010022 with C3 Office Solutions dba C3 Tech (Exhibit 2), for digital multifunctional copiers, printers, software, related accessories, and services was awarded as a result of open, competitive bidding, and meets the City's requirement. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding is available in the current FY 2026-27 budget. Funding for subsequent fiscal years will be included in proposed budgets for City Council consideration. The following table is an estimate of the account distribution by fiscal year; however, the actual amounts for each fiscal year may vary based on the timing of required equipment replacement. Fiscal Year Accounting Unit Fund Accounting Unit— Amount -Account No. Description Account No. Description 2026-27 10920148- iInformation Technology and $250,000 62300 Technology Support Services, Contract Professional Services 2027-28 10920148- Information Technology and $250,000 62300 Technology Support Services, Contract Professional Services 2028-29 10920148- Information Technology and $250,000 62300 Technology Support Services, Contract Professional Services Grand Total $750,000 City Council 16 — 2 8/4/2026 Managed Print Services August 4, 2026 Page 3 EXHIBIT(S) 1. Agreement with C3 Office Solutions, LLC for Managed Print Services 2. County of Orange Regional Cooperative Agreement (RCA) RCA-017-23010022 3. County of Orange Amendment No. One with C3 Submitted By: Jack Ciulla, Chief Technology Innovations Officer Approved By: Alvaro Nunez, City Manager City Council 16 — 3 8/4/2026 AGREEMENT WITH C3 OFFICE SOLUTIONS, LLC TO PROVIDE MANAGED PRINT SERVICES THIS AGREEMENT is made and entered into on this 4th day of August, 2026 by and between C3 Office Solutions, LLC, a California limited liability company, ("Provider"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. Pursuant to Santa Ana Municipal Code §2-807(d), establishing the procedures for the City to engage vendors whose names are on current established lists and have been awarded the same type of purchase contract by"a state agency, county, city or other public agency after a competitive bidding process determined by the purchasing manager to be substantially equivalent to that prescribed by this article". The City has elected to purchase Sharp Copiers, including maintenance and repair services for the City's multi- function printer and copier units, from Provider based on favorable pricing and terms set under Provider's regional cooperative agreement (RCA) with County of Orange #RCA- 017-23010022, incorporated by reference as though fully attached hereto. B. Provider has been engaged with the City for similar services with the City since 2016. The City's current agreement with Provider (#A-2023-023) will expire on February 28, 2027. Upon approval by the City Council, and full execution by the Parties, this Agreement will supersede agreement #A-2023-023, and agreement #A-2023-023 will terminate by operation of this Agreement C. In undertaking the performance of this Agreement, Provider represents that it is knowledgeable in its field and that any services performed by Provider under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Provider shall furnish managed print services on a cost-per-print basis for all the City's multi-function printer and copier units. These services shall include the following: (a)fully service for all printers and copiers, (b) configuration services, (c) end-user training, and (d) provision of all operating supplies including without limitation toner, cartridges, developer, fuser oil, rollers, print heads, drums, circuit boards, imaging unit, and staples. The services shall be performed on- site and in accordance with the guidelines and standards appearing in Exhibit A. Provider shall not be responsible to supply paper for any multi-function printer or copier. 2. COMPENSATION a. City agrees to pay, and Provider agrees to accept as total payment for Sharp Copiers Page 1 of 8 City Council 16 — 4 8/4/2026 purchased by City, the rates and charges identified in the Cost Rate Schedule with the County's RCA-017-23010022 attached hereto as Exhibit B. b. City agrees to pay, and Provider agrees to accept as total payment for managed print services for City, the rates and charges identified in Exhibit B. c. The total annual amount to be expended during the term of this Agreement shall not exceed Seven Hundred Fifty Thousand Dollars and Zero Cents ($750,000.00). d. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Provider agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Provider agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Provider's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. e. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date written above and continue through May 1, 2029, unless terminated earlier in accordance with Section 15, below. City shall compensate Provider for any services rendered from August 1, 2026. 4. INDEPENDENT CONTRACTOR Provider shall, during the entire term of this Agreement,be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Provider performs the services which are the subject matter of this Agreement; however, the services to be provided by Provider shall be provided in a manner consistent with all applicable standards and regulations governing such services.Provider shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical Page 2 of 8 City Council 16 — 5 8/4/2026 drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Provider under this Agreement ("Documents & Data"). Provider shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Provider represents and warrants that Provider has the legal right to license any and all Documents &Data. Provider makes no such representation and warranty in regard to Documents & Data which were provided to Provider by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Insurance requirements are attached hereto as Exhibit C. 7. INDEMNIFICATION Provider agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Provider, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages,just compensation,restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation, restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Provider further agrees to indemnify,hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Provider's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence,recklessness, or willful misconduct of the Provider. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Provider shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement, including costs, contained in the work product or documents provided by Provider to the City pursuant to this Agreement. Page 3 of 8 City Council 16 — 6 8/4/2026 9. RECORDS Provider shall keep records and invoices in connection with the work to be performed under this Agreement. Provider shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Provider under this Agreement. All such records and invoices shall be clearly identifiable. Provider shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Provider shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Provider under this Agreement. 10. CONFIDENTIALITY If Provider receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Provider agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information,but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b) is, through no fault of the Provider disclosed in a publicly available source; (c) is in rightful possession of the Provider without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Provider without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Provider covenants that it presently has no interests and shall not have interests, direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Provider or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any Ca1PERS retiree as authorized by City Council resolution Page 4 of 8 City Council 16 — 7 8/4/2026 d. The Provider must comply with all conflict of interest laws,ordinances,and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Provider warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Provider hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Provider covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. 12. NON-DISCRIMINATION Provider shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Provider affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Provider, and supersedes any and all other agreements, oral or written,between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Provider. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Provider or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Provider, Provider may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall Page 5 of 8 City Council 16 — 8 8/4/2026 be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Providers retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Provider shall be entitled to receive and the City shall pay Provider compensation for all services performed by Provider prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Provider to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Provider consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure,right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar,nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Provider shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Provider shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement Page 6 of 8 City Council 16 — 9 8/4/2026 shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Chief Innovations Officer Information Technology City of Santa Ana 20 Civic Center Plaza (M-42) P.O. Box 1988 Santa Ana, California 92702 Fax: (714) 647-5381 To Provider: C3 Office Solutions LLC Attn: Davis Tran, Vice President of Operations 1536 E. Warner Ave. Santa Ana, CA 92705 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. Page 7 of 8 City Council 16 — 10 8/4/2026 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO PROVIDER: City Attorney By: nathan T. Martinez Davi Tran Assistant City Attorney Chief f Op rations RECOMMENDED FOR APPROVAL: 9�C'-W& Jack Ciulla Chief Innovations Officer, Information Technology Page 8 of 8 City Council 16 — 11 8/4/2026 EXHIBIT A SCOPE OF SERVICES City Council 16 — 12 8/4/2026 SCOPE OF WORK Managed Print Services (MPS) Program C3 Tech is a highly qualified vendor to design, implement, and maintain a comprehensive Managed Print Services (MPS) program covering all print devices. C3 Tech brings 30+years in business, a local Santa Ana warehouse and service team,and a track record supporting cities, counties, water districts, and school systems throughout Orange County. Program Objectives • Manage and provide pricing options for new and existing printers/copiers. • Maintain a readily available, accurate, and up-to-date detailed list of all printing devices and their respective locations across all sites and departments. • Provide usage reports for auditing purposes, including user printing data and cost. • Control, monitor, manage, and reduce overall print costs. • Provide the ability to monitor print volumes by device. • Expand or contract the overall size of the document output fleet as needs change, without penalties. • Maximize overall cost savings,gain operational efficiencies, improve printer reliability, and support the organization's printer standardization strategy. 1536 E Warner Ave,Santa Ana,CA 92705 Phone:(714)689-1700 1 info@c3tech.com I www.c3tech.com City Council 16 — 13 8/4/2026 Services Offered C3 Tech supports the full scope of office technology and IT needs from a single vendor relationship: MFPs& Printers Strict budgets make proper usage of MRS and printers a priority. Connection to standard cloud apps with security features is expected and supported. Managed IT An abundance of sensitive information makes cybersecurity exceptionally important across every environment C3 Tech supports. AV Collaboration Tools Having the right audio-visual tools in shared spaces increases engagement,collaboration,and creativity. Software An efficient way to digitize and centralize paper documents and records is a key step toward compliance, reducing errors,and easing staff burden. Laptops/Hardware Modern hardware fosters collaboration, provides workflow support, and keeps teams productive. Cost is a consideration, but the operational benefits are clear. 1536 E Warner Ave,Santa Ana,CA 92705 Phone:(714)689-1700 1 info@c3tech.com I www.c3tech.com City Council 16 — 14 8/4/2026 Understanding of Project Components Department Discovery&Onboarding C3 Tech will meet with all departments to understand equipment requirements and workflows.As part of training and onboarding,we simplify the copier screen to show only the functions each department needs,creating an easier process for end-users. Maintenance& Repair C3 provides all maintenance and repair for all devices, including scheduled preventative maintenance to maximize uptime. Maintenance is performed on-site in accordance with manufacturer specifications for each unit. Customized Billing&Meter Reporting Billing can be customized by department code,contact person, and device location. Monthly meter reports are available,and C3 can provide reporting by location or department. Consumables& Proactive Replenishment 0 supplies all consumables, including toner cartridges, staples,developer, and maintenance kits. Equipment is proactively monitored,and toner is automatically shipped when a device reaches its 30-day estimated empty date. Emergency Loaner Units C3 will provide emergency loaner units for any equipment that cannot be repaired, minimizing downtime for the department. 1536 E Warner Ave,Santa Ana,CA 92705 Phone:(714)689-1700 1 info@c3tech.com I www.c3tech.com City Council 16 — 15 8/4/2026 Local Presence & Experience C3 Tech's Santa Ana headquarters sits approximately 3.9 miles from City Hall, keeping technicians, parts, and support close at hand. C3 Tech has 28 years in business supporting public-sector and commercial clients across Southern California. Local-Based Service Technicians Dedicated field technicians are based locally,allowing for fast,consistent on-site response. Santa Ana Warehouse A local warehouse maintains a consistent stock of toner and parts, plus a dedicated hot-swap inventory when needed. Local IT Technicians IT technicians are available to assist with technical and network questions as free support. Sharp Regional Headquarters Proximity Sharp's Western Regional Headquarters is located within 5 miles of C3 Tech,streamlining manufacturer coordination. Public Agencies Supported C3 Tech's public-sector client base includes: • City of Newport Beach • County of Orange • City of Orange • City of Seal Beach • City of Stanton • City of Rancho Santa Margarita • Santa Margarita Water District • Newport Beach Unified School District 1536 E Warner Ave,Santa Ana,CA 92705 Phone:(714)689-1700 1 info@c3tech.com I www.c3tech.com City Council 16 — 16 8/4/2026 Maintenance, Service & Repair • Full-service support for all copiers and printers, Monday-Friday, 8:00 a.m.-5:00 p.m.,within the pricing proposed. • Multi-brand device service and support for existing and new single-and multi-function printers and copiers. • Same-day onsite repairs,with a 4-hour onsite response-to-resolution target. • Proactive monitoring and ordering of consumables, maintenance items, and frequently replaced parts before they reach end of life. • Regularly scheduled printer maintenance, including firmware updates. Three Maintenance Segments Preventative Scheduled preventative maintenance calls for the entire fleet,similar to routine service intervals for a vehicle. C3 also tracks each department's peak usage times so PM visits are scheduled ahead of high-volume periods. On-Going C3 is available for ongoing service, including emergencies and holidays. Dedicated service technicians become familiar with each location so copiers stay the last thing staff have to worry about. Software&Analysis Two non-invasive monitoring tools, Printanista and MICAS,allow C3 to proactively track toner,service needs,and usage across all networked devices, improving first-call resolution. Printanista & MICAS Printanista pulls real-time meter reads for accurate billing without requiring manual meter counts, and proactively monitors toner yields with alerts at 25-35% remaining to help prevent downtime. High-volume departments such as Reprographics keep multiple toners on hand at all times. MICAS is Sharp's integrated cloud-based diagnostic software. It lets technicians remotely diagnose error codes and confirm which parts to bring before arriving on-site, improves first-call fix rates, and provides call logs, reporting, and a virtual library of how-to guides. Data collection for both tools consists of page counts, device configuration, and device status,gathered via SNMP and ICMP. No standalone workstation is required, and monitoring runs discreetly in the background for end-users. 1536 E Warner Ave,Santa Ana,CA 92705 Phone:(714)689-1700 1 info@c3tech.com I www.c3tech.com City Council 16 — 17 8/4/2026 Consumables • Consumable supplies(parts and toner) are delivered within 24 business hours of order, regardless of location. • No additional costs are allowed for consumables(parts or toner). • Toner levels are monitored in real time for automatic replenishment. • Technicians maintain an inventory of toner in their service vehicles for emergency orders. Support & How to Place a Service Call Telephone support is available to staff at no additional charge for as long as C3 Tech maintains the equipment. Service requests can be placed three ways: My C3 Portal A customized online portal with tiered permissions. Users can specify location and machine(make/model auto- populates),enable fleet-wide visibility for power users,and manage vendors and toner tracking in one place. Email Service tickets can be submitted anytime to service@c3tech.com. Phone Calls are answered by a live person at(714)689-1700; no automated menus or overseas transfers. When placing a request, staff should have ready: name and department,the machine's location,the machine ID from the C3 Asset Tag,and a description of the issue (including whether the device is fully down or still functional). Service Call Process Once a request is received, C3's CSRs dispatch it to the nearest technician,who receives the work order on their smartphone and is required to call within an hour with an ETA.Technicians arrive on-site within 4 business hours; requests received after hours are addressed first thing the next business day. End-users receive real-time email notifications at each stage of the process: • Ticket created • Technician dispatched • Technician arrived • Service call completed and closed • Customer satisfaction survey sent Calls not resolved on the first visit escalate automatically: parts are pulled from the Santa Ana warehouse, and any call still open after 48 hours escalates to the Service Supervisor and, if needed,the Service Manager for further support or a loaner deployment. 1536 E Warner Ave,Santa Ana,CA 92705 Phone:(714)689-1700 1 info@c3tech.com I www.c3tech.com City Council 16 — 18 8/4/2026 Network & IT Integration All devices integrate as trusted endpoints on the network,with built-in controls over information access, transmission, and tracking to help facilitate compliance with HIPAA, GLB,and SOC mandates. Every copier includes: • Automatic 256-bit encryption • Up to 7-times overwrite • End-of-lease hard drive erase • C3 configures equipment for the appropriate network or PC environment based on network discovery and IT department recommendations. • C3 works with IT staff on server setup/configuration and workstation printer setup/configuration. • C3 generates server and workstation printer test pages. • C3 coordinates with IT to confirm security wipe of existing hard drives is completed before disposal. • Encryption scanning and secure print release are built in for releasing sensitive jobs at the device. Device Replacement &Additions • C3 Tech recommends replacement of existing devices using industry best practices for end-of-life or total usage measurements. • All new devices are placed on a cost-per-print(CPP) plan covering toner, staples, consumables, repairs, parts, maintenance, device management software, customer-accessible reporting, a dedicated printer technician, and a dedicated MPS Account Manager. • All devices must be new,current model-year equipment; no recertified or refurbished devices are accepted. • Delivery and deployment require advance approval and coordination with IT/Purchasing. Billing • C3 Tech provides one consolidated bill per month. • Billing is itemized by site and/or department,with individual totals showing all usage for that month. 1536 E Warner Ave,Santa Ana,CA 92705 Phone:(714)689-1700 I info@c3tech.com I www.c3tech.com City Council 16 — 19 8/4/2026 EXHIBIT B COST RATE SCHEDULE City Council 16 — 20 8/4/2026 COST RATE SCHEDULE I City of Santa Ana I C3 Office Solutions LLC dba C3 Tech ManagedCOST RATE SCHEDULE Print Services - City of Santa Ana Prepared for: City of Santa Reference Contract: County of Orange RCA-017- Ana 23010022 1. COPIER The following rates apply to all copiers under the new agreement. County of Orange RCA rates are used where they are lower than the City's current rates. Where current Santa Ana rates are more favorable, those are retained. Black &White - Per Image Rate County RCA 0.00297 0.00297 0.00318 0.00343 0.00378 0.00416 0.00457 0.00503 0.00553 0.00600 Rate City's 0.00600 0.00600 0.00600 0.00600 0.00600 0.00600 0.00600 0.00600 0.00600 0.00600 Current Rate ✓Rate 0.00297 0.00297 0.00318 0.00343 0.00378 0.00416 0.00457 0.00503 0.00553 0.00600 Applied Savings vs. 51% 51% 47% 43% 37% 31% 24% 16% 8% 0% Current Color- Per Image Rate County RCA Rate 0.0347 0.0347 0.0371 0.0400 0.0400 0.0400 0.0400 0.0400 0.0400 0.0400 City's Current Rate 0.0400 0.0400 0.0400 0.0400 0.0400 0.0400 0.0400 0.0400 0.0400 0.0400 ✓Rate Applied 0.0347 0.0347 0.0371 0.0400 0.0400 0.0400 0.0400 0.0400 0.0400 0.0400 Savings vs.Current 13% 13% 7% 0% 0% 0% 0% 0% 0% 0% PRINTER2. Current City of Santa Ana printer rates are more favorable than the County RCA rates. These rates are retained unchanged under the new agreement. �y o nCll ec avis ec .com - 16 - 21 8/4/2026 COST RATE SCHEDULE I City of Santa Ana C3 Office Solutions LLC dba C3 Tech ColorDevice Type B&W Per Image Printers (Standard) $0.01419 $0.06545 Printers (OEM) $0.03850 $0.16500 3. RATE SUMMARY Device Type B&W Per Image • • • • Authority Copiers (Yrs 1-2) $0.00297 $0.03470 County OC RCA (lower) Copiers (Yr 3) $0.00318 $0.03710 County OC RCA (lower) Copiers (Yr 4) $0.00343 $0.04000 RCA/City rate equal Copiers (Yrs 5-10) See Table $0.04000 RCA escalation /City Section 1 cap Printers (Standard) $0.01419 $0.06545 City rate retained Printers (OEM) $0.03850 $0.16500 City rate retained Rate Application Rule For each device type and each contract year, the rate applied shall be the lower of: (a)the County of Orange RCA-017-23010022 rate, or(b)the City of Santa Ana's existing contracted rate in effect at the time of agreement execution. City rates are never increased as a result of this agreement. 4. HARDWARE PRICING - COUNTY RCA Hardware pricing for all equipment orders placed under this agreement is governed by the County of Orange Regional Cooperative Agreement RCA-017-23010022. Pricing for each order shall be determined by reference to the then-current C3 Tech manufacturer price book at the time of order, with the applicable County RCA discount applied. The County RCA discount results in approximately 52% savings compared to NASPO agreement pricing on the initial order. Future orders may vary based on the current price book at time of purchase, but the RCA discount percentage shall remain in effect for the duration of this agreement. All hardware quotes provided to the City will reference the applicable price book ensuring full pricing transparency on every order. 51 Ny o nCll ec avis c ec .com - 16 — 22 8/4/2026 EXHIBIT C INSURANCE REQUIREMENTS City Council 16 — 23 8/4/2026 Provider shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Provider shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Provider does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Provider has no employees. Provider attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. • Professional Liability (PL): with limits no less than $1,000,000 per occurrence or claim, and$2,000,000 aggregate. If Provider maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Provider. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Provider including materials,parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Provider for City. 3. All required insurance policies: For any claims related to this contract, Provider's insurance coverage shall be primary and any insurance maintained by City, its City City Council 16 — 24 8/4/2026 Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Provider's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty(30) days prior written notice has been given to City. Ten(10)days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Information Technology Department, 20 Civic Center Plaza, M-42, Santa Ana,CA 92701. The name and location of the project or event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Provider to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than ANII, unless otherwise acceptable to City. Verification of Coverage Provider shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Provider's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Provider must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. City Council 16 — 25 8/4/2026 Subcontractors Provider shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Provider shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk,prior experience, insurer, coverage, or other special circumstances. City Council 16 — 26 8/4/2026 C3 Office Solutions LLC - Managed Print Services (w Exhibits and CAO signed)(2026)(22 06522.4) (004) Final Audit Report 2026-07-20 Created: 2026-07-20 By: Lizbeth Gonzalez(Igonzalez5@santa-ana.org) Status: Signed Transaction ID: CBJCHBCAABAAwMQ-02Uz1gp3GjVDGPwm4H6wemcDU12z T3 Office Solutions LLC - Managed Print Services (w Exhibits a nd CAO signed)(2026)(2206522.4) (004)" History Document created by Lizbeth Gonzalez (Igonzalez5@santa-ana.org) 2026-07-20-4:02:32 PM GMT Document emailed to Jack Ciulla (jciulla@santa-ana.org) for signature 2026-07-20-4:02:39 PM GMT Email viewed by Jack Ciulla (jciulla@santa-ana.org) ' 2026-07-20-4:03:37 PM GMT Document e-signed by Jack Ciulla (jciulla@santa-ana.org) Signature Date:2026-07-20-4:05:11 PM GMT-Time Source:server-Signature Appearance Selected:IMAGE Agreement completed. 2026-07-20-4:05:11 PM GMT I y ounce 16 — 27 8/4/2026 DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 REGIONAL COOPERATIVE AGREEMENT(RCA) CONTRACT RCA-017-23010022 FOR DIGITAL MULTIFUNCTIONAL COPIERS,PRINTERS,SOFTWARE,RELATED ACCESSORIES AND SERVICES WITH C3 OFFICE SOLUTIONS LLC DBA C3 TECH This Contract RCA-017-23010022 for Digital Multifunctional Copiers,Printers, Software,Related Accessories and Services,hereinafter referred to as"Contract" is made and entered into as of the date fully executed by and between the County of Orange, a political subdivision of the State of California on behalf of County Executive Office,CEO hereinafter referred to as"County"and C3 Office Solutions LLC dba C3 Tech,hereinafter referred to as "Contractor",with County and Contractor sometimes individually referred to as "Party", or collectively referred to as "Parties". ATTACHMENTS This Contract is comprised of this document and the following Attachments, which are attached hereto and incorporated by reference into this Contract: Attachment A—Scope of Work Attachment B—Payment and Compensation Attachment C—Staffing Plan Attachment D-Hardware Catalog and Hardware Pricing Attachment E—Business Associate Terms and Conditions Attachment F—Certification for Data Removal Attachment G—Migration/Transition Plan Exhibit 1 —Equipment Lease Agreements RECITALS WHEREAS, County solicited via a Request for Proposal ("RFP") for Digital Multifunctional Copiers,Printers, Software,Related Accessories and Services as set forth herein; and WHEREAS, Contractor responded and represented that it is qualified to provide Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services to the County as further set forth in the Scope of Work, attached hereto as Attachment A; and WHEREAS, County agrees to pay Contractor based on the schedule of fees set forth in Payment and Compensation,attached hereto as Attachment B; and NOW, THEREFORE,the Parties mutually agree as follows: ARTICLES General Terms and Conditions: A. Governing Law and Venue: This Contract has been negotiated and executed in the state of California and shall be governed by and construed under the laws of the state of California. In the event of any legal action to enforce or interpret this Contract,the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California,and the parties hereto agree Counhnf� n—.— RCA-017-23010022 Page t auz C I ceatl rient Office C3 Office Solutions Lf 6 db&n Tech File A`o8f4126Q6 Digital Multifunctional Copiers,Thinters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 to and do hereby submit to the jurisdiction of such court,notwithstanding Code of Civil Procedure Section 394. Furthermore,the parties specifically agree to waive any and all rights to request that an action be transferred for adjudication to another county. B. Entire Contract: This Contract contains the entire Contract between the parties with respect to the matters herein, and there are no restrictions, promises, warranties or undertakings other than those set forth herein or referred to herein. No exceptions, alternatives, substitutes or revisions are valid or binding on County unless authorized by County in writing. Electronic acceptance of any additional terms,conditions or supplemental Contracts by any County employee or agent,including but not limited to installers of software, shall not be valid or binding on County unless accepted in writing by County's Purchasing Agent or designee. C. Amendments: No alteration or variation of the terms of this Contract shall be valid unless made in writing and signed by the parties; no oral understanding or agreement not incorporated herein shall be binding on either of the parties; and no exceptions, alternatives, substitutes, or revisions are valid or binding on County unless authorized by County in writing. D. Taxes: Unless otherwise provided herein or by law,price quoted does not include California state sales or use tax. Out-of-state Contractors shall indicate California Board of Equalization permit number and sales permit number on invoices,if California sales tax is added and collectable. If no permit numbers are shown, sales tax will be deducted from payment. The Auditor-Controller will then pay use tax directly to the State of California in lieu of payment of sales tax to Contractor. E. Delivery: Time of delivery of commodities and services is of the essence in this Contract. County reserves the right to refuse any commodities and services and to cancel all or any part of the commodities not conforming to applicable specifications, drawings, samples or descriptions or services that do not conform to the prescribed scope of work. Acceptance of any part of the order for commodities shall not bind County to accept future shipments nor deprive it of the right to return commodities already accepted at Contractor's expense. Over shipments and under shipments of commodities shall be only as agreed to in writing by County. Delivery shall not be deemed to be complete until all commodities or services have actually been received and accepted in writing by County. F. Acceptance Payment: Unless otherwise agreed to in writing by County, 1) acceptance shall not be deemed complete unless in writing and until all the commodities/services have actually been received,inspected,and tested to the satisfaction of County,and 2)payment shall be made in arrears after satisfactory acceptance. G. Warranty: Contractor expressly warrants that the commodities covered by this Contract are 1) free of liens or encumbrances, 2)merchantable and good for the ordinary purposes for which they are used, and 3)fit for the particular purpose for which they are intended. Acceptance of this order shall constitute an agreement upon Contractor's part to indemnify, defend and hold County and its indemnities as identified in paragraph "Z" below, and as more fully described in paragraph "Z," harmless from liability, loss, damage and expense, including reasonable counsel fees, incurred or sustained by County by reason of the failure of the commodities/services to conform to such warranties, faulty work performance, negligent or unlawful acts, and non-compliance with any applicable state or federal codes, ordinances, orders, or statutes, including the Occupational Safety and Health Act(OSHA)and the California Industrial Safety Act. Such remedies shall be in addition to any other remedies provided by law. H. Patent/Copyright Materials/Proprietary Infringement: Unless otherwise expressly provided in this Contract, Contractor shall be solely responsible for clearing the right to use any patented or copyrighted materials in the performance of this Contract. Contractor warrants that any software as modified through services provided hereunder will not infringe upon or violate any patent, proprietary right, or trade secret right of any third party. Contractor agrees that,in accordance with Counh nf� n—.— RCA-017-23010022 Palle 2 R7 C I uceatl rerrent Office C3 Office Solutions Lf 6 dh Tech File A`o8f4126Q6 Digital Multifunctional Copiers, rioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 the more specific requirement contained in paragraph "Z" below, it shall indemnify, defend and hold County and County Indemnitees harmless from any and all such claims and be responsible for payment of all costs, damages, penalties and expenses related to or arising from such claim(s), including, costs and expenses but not including attorney's fees. I. Assignment: The terms, covenants, and conditions contained herein shall apply to and bind the heirs, successors, executors, administrators and assigns of the parties. Furthermore, neither the performance of this Contract nor any portion thereof may be assigned by Contractor without the express written consent of County. Any attempt by Contractor to assign the performance or any portion thereof of this Contract without the express written consent of County shall be invalid and shall constitute a breach of this Contract. J. Non-Discrimination: In the performance of this Contract, Contractor agrees that it will comply with the requirements of Section 1735 of the California Labor Code and not engage nor permit any subcontractors to engage in discrimination in employment of persons because of the race,religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, or sex of such persons. Contractor acknowledges that a violation of this provision shall subject Contractor to penalties pursuant to Section 1741 of the California Labor Code. K. Termination: In addition to any other remedies or rights it may have by law, County has the right to immediately terminate this Contract without penalty for cause or after 30 days' written notice without cause, unless otherwise specified. Cause shall be defined as any material breach of contract, any misrepresentation or fraud on the part of Contractor. Exercise by County of its right to terminate Contract shall relieve County of all further obligation. L. Consent to Breach Not Waiver: No term or provision of this Contract shall be deemed waived, and no breach excused, unless such waiver or consent shall be in writing and signed by the party claimed to have waived or consented. Any consent by any parry to, or waiver of, a breach by the other,whether express or implied, shall not constitute consent to,waiver of,or excuse for any other different or subsequent breach. M. Remedies Not Exclusive: The remedies for breach set forth in this Contract are cumulative as to one another and as to any other provided by law,rather than exclusive;and the expression of certain remedies in this Contract does not preclude resort by either parry to any other remedies provided by law. N. Independent Contractor: Contractor shall be considered an independent contractor and neither Contractor, its employees,nor anyone working under Contractor shall be considered an agent or an employee of County. Neither Contractor,its employees nor anyone working under Contractor shall qualify for workers' compensation or other fringe benefits of any kind through County. O. Performance Warranty: Contractor shall warrant all work under this Contract,taking necessary steps and precautions to perform the work to County's satisfaction. Contractor shall be responsible for the professional quality, technical assurance, timely completion and coordination of all documentation and other commodities/services furnished by Contractor under this Contract. Contractor shall perform all work diligently, carefully, and in a good and workmanlike manner; shall furnish all necessary labor, supervision,machinery, equipment,materials, and supplies, shall at its sole expense obtain and maintain all permits and licenses required by public authorities, including those of County required in its governmental capacity, in connection with performance of the work.If permitted to subcontract,Contractor shall be fully responsible for all work performed by subcontractors. P. Insurance: Prior to the provision of services under this contract,Contractor agrees to purchase all required insurance at Contractor's expense, including all endorsements required herein, necessary to satisfy County that the insurance provisions of this contract have been complied with. Contractor Counh nf� n—.— RCA-017-23010022 Palle 3 R7 C I ceatl rient Office C3 Office Solutions Lf 6 dhirM Tech File A`o8f4120Q 6 Digital Multifunctional Copiers, rioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 agrees to keep such insurance coverage, Certificates of Insurance, and endorsements on deposit with County during the entire term of this contract. In addition,all subcontractors performing work on behalf of Contractor pursuant to this contract shall obtain insurance subject to the same terms and conditions as set forth herein for Contractor. Contractor shall ensure that all subcontractors performing work on behalf of Contractor pursuant to this contract shall be covered under Contractor's insurance as an Additional Insured or maintain insurance subject to the same terms and conditions as set forth herein for Contractor. Contractor shall not allow subcontractors to work if subcontractors have less than the level of coverage required by County from Contractor under this contract. It is the obligation of Contractor to provide notice of the insurance requirements to every subcontractor, and to receive proof of insurance prior to allowing any subcontractor to begin work. Such proof of insurance must be maintained by Contractor through the entirety of this contract for inspection by County representative(s) at any reasonable time. All self-insured retentions (SIRS) shall be clearly stated on the Certificate of Insurance. Any self- insured retention (SIR) in an amount in excess of Fifty Thousand Dollars ($50,000) shall specifically be approved by County's Risk Manager, or designee, upon review of Contractor's current audited financial report. If Contractor's SIR is approved, Contractor, in addition to, and without limitation of, any other indemnity provision(s) in this Contract, agrees to all of the following: 1. In addition to the duty to indemnify and hold County harmless against any and all liability, claim, demand or suit resulting from Contractor's, its agents, employee's or subcontractor's performance of this Contract, Contractor shall defend County at its sole cost and expense with counsel approved by Board of Supervisors against same; and 2. Contractor's duty to defend, as stated above, shall be absolute and irrespective of any duty to indemnify or hold harmless; and 3. The provisions of California Civil Code Section 2860 shall apply to any and all actions to which the duty to defend stated above applies, and Contractor's SIR provision shall be interpreted as though Contractor was an insurer and County was the insured. If Contractor fails to maintain insurance acceptable to County for the full term of this contract, County may terminate this contract. Qualified Insurer The policy or policies of insurance must be issued by an insurer with a minimum rating of A- (Secure A.M. Best's Rating) and VIII (Financial Size Category as determined by the most current edition of the Best's Key Rating Guide/Property-Casualty/United States or ambest.com). It is preferred,but not mandatory, that the insurer be licensed to do business in the State of California (California Admitted Carrier). If the insurance carrier does not have an A.M. Best Rating of A-/VIII, the CEO/Office of Risk Management retains the right to approve or reject a carrier after a review of the company's performance and financial ratings. The policy or policies of insurance maintained by Contractor shall provide the minimum limits and coverage as set forth below: Coverage Minimum Limits Commercial General Liability $1,000,000 per occurrence $2,000,000 aggregate Counh,nf��range RCA-017-23010022 Page 4 QU.Z C I uceatl rerrent Office C3 Office Solutions Lf 6 dhir.0 Tech File ATf4126Q6 Digital Multifunctional Copiers, rinters,Software,Related Accessories and Services DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE Automobile Liability including coverage for $1,000,000 combined single limit per owned,non-owned and hired vehicles occurrence Workers' Compensation Statutory Employers Liability Insurance $1,000,000 per occurrence Required Coveraue Forms The Commercial General Liability coverage shall be written on Insurance Services Office (ISO) form CG 00 01, or a substitute form providing liability coverage at least as broad. The Business Auto Liability coverage shall be written on ISO form CA 00 01, CA 00 05, CA 00 12, CA 00 20, or a substitute form providing liability coverage as broad. Required Endorsements The Commercial General Liability policy shall contain the following endorsements, which shall accompany the Certificate of Insurance: 1. An Additional Insured endorsement using ISO form CG 20 26 04 13 or a form at least as broad naming County of Orange, its elected and appointed officials, officers, employees and agents as Additional Insureds, or provide blanket coverage, which will state As Required By Written Contract. 2. A primary non-contributing endorsement using ISO Form CG 20 01 04 13, or a form at least as broad evidencing that Contractor's insurance is primary,and any insurance or self- insurance maintained by County of Orange shall be excess and non-contributing. The Workers' Compensation policy shall contain a waiver of subrogation endorsement waiving all rights of subrogation against County of Orange, its elected and appointed officials, officers, employees, and agents, or provide blanket coverage, which will state As Required By Written Contract. All insurance policies required by this contract shall waive all rights of subrogation against County of Orange, its elected and appointed officials, officers, employees, and agents when acting within the scope of their appointment or employment. Contractor shall notify County in writing within thirty(30) days of any policy cancellation and ten (10) days for non-payment of premium and provide a copy of the cancellation notice to County. Failure to provide written notice of cancellation may constitute a material breach of Contract,upon which County may suspend or terminate this contract. If Contractor's Professional Liability is a"Claims-Made"policy,Contractor shall agree to maintain coverage for two (2)years following the completion of the Contract. The Commercial General Liability policy shall contain a severability of interests clause,also known as a"separation of insureds" clause(standard in the ISO CG 001 policy). Insurance certificates should be forwarded to the agency/department address listed on the solicitation. Cm�n nf��rarxge RCA-017-23010022 Page S ofR7 Ciu ufferment Office C3 Office Solutions Lf 6db Tech Pile A`a8 f4126Q6 Digital Multifunctional Copiers, rinters, ofrivare,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 If Contractor fails to provide the insurance certificates and endorsements within seven(7) days of notification by CEO/Purchasing or the agency/department purchasing division,award may be made to the next qualified vendor. County expressly retains the right to require Contractor to increase or decrease insurance of any of the above insurance types throughout the term of this contract. Any increase or decrease in insurance will be as deemed by County of Orange Risk Manager as appropriate to adequately protect County. County shall notify Contractor in writing of changes in the insurance requirements. If Contractor does not deposit copies of acceptable Certificates of Insurance and endorsements with County incorporating such changes within thirty (30) days of receipt of such notice, this contract may be in breach without further notice to Contractor, and County shall be entitled to all legal remedies. The procuring of such required policy or policies of insurance shall not be construed to limit Contractor's liability hereunder nor to fulfill the indemnification provisions and requirements of this contract,nor act in any way to reduce the policy coverage and limits available from the insurer. Q. Bills and Liens: Contractor shall pay promptly all indebtedness for labor, materials, and equipment used in performance of the work. Contractor shall not permit any lien or charge to attach to the work or the premises,but if any does so attach, Contractor shall promptly procure its release and, in accordance with the requirements of paragraph "HH"below, indemnify, defend, and hold County harmless and be responsible for payment of all costs, damages, penalties and expenses related to or arising from or related thereto. R. Changes: Contractor shall make no changes in the work or perform any additional work without County's specific written approval. S. Change of Ownership/Name, Litigation Status, Conflicts with County Interests: Contractor agrees that if there is a change or transfer in ownership of Contractor's business prior to completion of this Contract, and County agrees to an assignment of Contract,the new owners shall be required under the terms of sale or other instruments of transfer to assume Contractor's duties and obligations contained in this Contract and complete them to the satisfaction of County. County reserves the right to immediately terminate Contract in the event County determines that the assignee is not qualified or is otherwise unacceptable to County for the provision of services under Contract. In addition,Contractor has the duty to notify County in writing of any change in Contractor's status with respect to name changes that do not require an assignment of Contract. Contractor is also obligated to notify County in writing if Contractor becomes a party to any litigation against County, or a party to litigation that may reasonably affect Contractor's performance under Contract,as well as any potential conflicts of interest between Contractor and County that may arise prior to or during the period of Contract performance. While Contractor will be required to provide this information without prompting from County any time there is a change in Contractor's name,conflict of interest or litigation status, Contractor must also provide an update to County of its status in these areas whenever requested by County. Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with County interests. In addition to Contractor,this obligation shall apply to Contractor's employees, agents, and subcontractors associated with the provision of goods and services provided under this Contract. Contractor's efforts shall include, but not be limited to establishing rules and procedures preventing its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans, or other considerations which Counh nf� n—.— RCA-017-23010022 Palle 6 R7 C I uceatl rerrent Office C3 Office Solutions 146 dhirip Tech File A`o8f4120Q 6 Digital Multifunctional Copiers, rinters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 could be deemed to influence or appear to influence County staff or elected officers in the performance of their duties. T. Force Majeure: Contractor shall not be assessed with liquidated damages or unsatisfactory performance penalties during any delay beyond the time named for the performance of this Contract caused by any act of God, war, civil disorder, employment strike or other cause beyond its reasonable control, provided Contractor gives written notice of the cause of the delay to County within 36 hours of the start of the delay and Contractor avails himself of any available remedies. U. Confidentiality: Contractor agrees to maintain the confidentiality of all County and County- related records and information pursuant to all statutory laws relating to privacy and confidentiality that currently exist or exist at any time during the term of this Contract. All such records and information shall be considered confidential and kept confidential by Contractor and Contractor's staff, agents, and employees. V. Compliance with Laws: Contractor represents and warrants that services to be provided under this Contract shall fully comply, at Contractor's expense, with all standards, laws, statutes, restrictions, ordinances, requirements, and regulations (collectively "laws"), including, but not limited to those issued by County in its governmental capacity and all other laws applicable to the services at the time services are provided to and accepted by County. Contractor acknowledges that County is relying on Contractor to ensure such compliance, and pursuant to the requirements of paragraph "Z" below, Contractor agrees that it shall defend, indemnify and hold County and County INDEMNITEES harmless from all liability, damages, costs and expenses arising from or related to a violation of such laws. W. Freight: Prior to County's express acceptance of delivery of products. Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Contract. X. Severability: If any term, covenant, condition or provision of this Contract is held by a court of competent jurisdiction to be invalid,void,or unenforceable,the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected,impaired or invalidated thereby. Y. Calendar Days: Any reference to the word "day" or "days" herein shall mean calendar day or calendar days, respectively,unless otherwise expressly provided. Z. Attorney Fees: In any action or proceeding to enforce or interpret any provision of this Contract, each party shall bear their own attorney's fees, costs and expenses. AA. Interpretation: This Contract has been negotiated at arm's length and between persons sophisticated and knowledgeable in the matters dealt with in this Contract. In addition, each party had been represented by experienced and knowledgeable independent legal counsel of their own choosing or has knowingly declined to seek such counsel despite being encouraged and given the opportunity to do so. Each party further acknowledges that they have not been influenced to any extent whatsoever in executing this Contract by any other party hereto or by any person representing them, or both. Accordingly, any rule or law(including California Civil Code Section 1654)or legal decision that would require interpretation of any ambiguities in this Contract against the party that has drafted it is not applicable and is waived. The provisions of this Contract shall be interpreted in a reasonable manner to effect the purpose of the parties and this Contract. 1313. Authority: The Parties to this Contract represent and warrant that this Contract has been duly authorized and executed and constitutes the legally binding obligation of their respective organization or entity, enforceable in accordance with its terms. Counh nf� n—.— RCA-017-23010022 Page 7 QU.Z C I uceatl rerrent Office C3 Office Solutions Lf 6 db Tech File A`o8f4126Q6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 CC. Employee Eligibility Verification: Contractor warrants that it fully complies with all Federal and State statutes and regulations regarding the employment of aliens and others and that all its employees performing work under this Contract meet the citizenship or alien status requirement set forth in Federal statutes and regulations. Contractor shall obtain, from all employees performing work hereunder, all verification and other documentation of employment eligibility status required by Federal or State statutes and regulations including,but not limited to, the Immigration Reform and Control Act of 1986,8 U.S.C. §1324 et seq.,as they currently exist and as they may be hereafter amended. Contractor shall retain all such documentation for all covered employees for the period prescribed by the law. Contractor shall indemnify, defend with counsel approved in writing by County, and hold harmless, County, its agents, officers, and employees from employer sanctions and any other liability which may be assessed against Contractor or County or both in connection with any alleged violation of any Federal or State statutes or regulations pertaining to the eligibility for employment of any persons performing work under this Contract. DD. Indemnification: Contractor agrees to indemnify, defend with counsel approved in writing by County,and hold County,its elected and appointed officials, officers, employees, agents and those special districts and agencies which County's Board of Supervisors acts as the governing Board ("County Indemnitees") harmless from any claims, demands or liability of any kind or nature, including but not limited to personal injury or property damage, arising from or related to the services, products or other performance provided by Contractor pursuant to this Contract. If judgment is entered against Contractor and County by a court of competent jurisdiction because of the concurrent active negligence of County or County Indemnitees, Contractor and County agree that liability will be apportioned as determined by the court. Neither party shall request a jury apportionment. EE. Audits/Inspections: Contractor agrees to permit County's Auditor-Controller or the Auditor- Controller's authorized representative (including auditors from a private auditing firm hired by County)access during normal working hours to all books,accounts,records,reports,files,financial records, supporting documentation,including payroll and accounts payable/receivable records,and other papers or property of Contractor for the purpose of auditing or inspecting any aspect of performance under this Contract. The inspection and/or audit will be confined to those matters connected with the performance of Contract including,but not limited to,the costs of administering Contract. County will provide reasonable notice of such an audit or inspection. County reserves the right to audit and verify Contractor's records before final payment is made. Contractor agrees to maintain such records for possible audit for a minimum of three years after final payment, unless a longer period of records retention is stipulated under this Contract or by law. Contractor agrees to allow interviews of any employees or others who might reasonably have information related to such records. Further, Contractor agrees to include a similar right to County to audit records and interview staff of any subcontractor related to performance of this Contract. Should Contractor cease to exist as a legal entity, Contractor's records pertaining to this Contract shall be forwarded to County's project manager. FF. Contingency of Funds: Contractor acknowledges that funding or portions of funding for this Contract may be contingent upon state budget approval;receipt of funds from,and/or obligation of funds by, the state of California to County; and inclusion of sufficient funding for the services hereunder in the budget approved by County's Board of Supervisors for each fiscal year covered by this Contract. If such approval,funding or appropriations are not forthcoming,or are otherwise limited, County may immediately terminate or modify this Contract without penalty. GG. Fiscal Appropriations: This contract is subject to and contingent upon applicable budgetary appropriations being approved by the County of Orange Board of Supervisors for each fiscal year during the term of this contract. If such appropriations are not approved, the contract will be Counh nf� n—.— RCA-017-23010022 Palle R R7 C I uceatl rerrent Office C3 Office Solutions 146 dhir474 Tech File A`o8f4120Q 6 Digital Multifunctional Copiers, rinters,'Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 terminated without penalty to the County. HH. Expenditure Limit: Contractor shall notify County of Orange assigned Deputy Purchasing Agent in writing when the expenditures against Contract reach 75 percent of the dollar limit on Contract. County will not be responsible for any expenditure overruns and will not pay for work exceeding the dollar limit on Contract unless a change order to cover those costs has been issued. Additional Terms and Conditions: 1. Scope of Contract: This Contract specifies Contractual terms and conditions by which County will procure Digital Multifunctional Copiers,Printers, Software,Related Accessories and Services from Contractor as further detailed in the Scope of Work,identified and incorporated herein by this reference as "Attachment A". 2. Term of Contract: This Contract shall commence upon execution of all necessary signatures,and continue for five (5)years, unless otherwise terminated by County. 3. Regional Cooperative Agreement: Regional Cooperative Agreements (RCA) awarded by the County of Orange are intended to be used as cooperative agreements against which individual subordinate contracts may be executed by participating County departments and non-County public entities during the effective dates outlined herein. The provisions and pricing of this Contract will be extended to any Municipal, County, Public Utility, Hospital, Educational Institution, or any other non-profit or governmental organization. Governmental entities wishing to use this contract will be responsible for issuing their own purchase documents/price agreements,providing for their own acceptance, and making any subsequent payments. Contractor shall be required to include in any Contract entered into with another agency or entity that is entered into as an extension of this Contract a Contract clause that will hold harmless the County of Orange from all claims,demands, actions or causes of actions of every kind resulting directly or indirectly, arising out of, or in any way connected with the use of this Contract.Failure to do so will be considered a material breach of this Contract and grounds for immediate Contract termination. The cooperative entities are responsible for obtaining all certificates of insurance and bonds required. The County of Orange makes no guarantee of usage by other users of this Contract. A 2 percent rebate on Eligible Revenues will be paid to the County for any contracts the Contractor agrees to enter into with other entities under the provisions and pricing of this Contract. The Contractor shall provide quarterly Volume Sales Reports to the County about additional sales to other entities under the provisions and pricing of this Contract. The Reports shall include the ordering agency, detail of items sold including description, quantity, and price, and shall include all transactions pertaining to sales under the Contract provisions and pricing for that Reporting Period. Contractor shall provide the Volume Sales Reports regardless of whether or not any sales have been conducted. Failure of the Contractor to provide quarterly reports as required, may be deemed breach of the contract. A late penalty of 15 percent on the value of the rebate may be assessed to the Contractor for each month the payments are not received. 4. Adjustments—Scope of Service: No adjustments made to the scope of service will be authorized without prior written approval of the County assigned Deputy Purchasing Agent. 5. Authorization Warranty: The contractor represents and warrants that the person executing this contract on behalf of and for the contractor is an authorized agent who has actual authority to bind the contractor to each and every tern, condition and obligation of this agreement and that all requirements of the contractor have been fulfilled to provide such actual authority. 6. Breach of Contract: The failure of Contractor to comply with any of the provisions, covenants or conditions of this Contract shall be a material breach of this Contract. In such event County may, and in addition to any other remedies available at law, in equity, or otherwise specified in this Contract: Counh nf� n—.— RCA-017-23010022 Palle 9 R7 C I ceatl rient Office C3 Office Solutions Lf 6 dhirM Tech File A`o8f4120Q 6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 a. Terminate Contract immediately,pursuant to Section K herein; b. Afford Contractor written notice of the breach and ten (10) calendar days or such shorter time that may be specified in this Contract within which to cure the breach; C. Discontinue payment to the Contactor for and during the period in which Contractor is in breach; and d. Offset against any monies billed by Contractor but yet unpaid by County those monies disallowed pursuant to the above. 7. CAL-OSHA Vehicle Regulation: All vehicles must meet California Motor Vehicle and Cal- OSHA regulations and all other applicable codes required for vehicle use on the roads or highways in the state of California. 8. Contractor—Change in Ownership: The contractor agrees that if there is a change in ownership prior to completion of this contract,the new owner will be required,under terms of sale,to assume this contract and complete it to the satisfaction of the County. 9. Civil Rights: Contractor attests that services provided shall be in accordance with the provisions of Title VI and Title VII of the Civil Rights Act of 1964, as amended, Section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975 as amended; Title II of the Americans with Disabilities Act of 1990, and other applicable State and federal laws and regulations prohibiting discrimination on the basis of race, color, national origin, ethnic group identification, age,religion,marital status, sex or disability. 10. Conflict of Interest — Contractor's Personnel: Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of County. This obligation shall apply to Contractor; Contractor's employees, agents, and subcontractors associated with accomplishing work and services hereunder. Contractor's efforts shall include, but not be limited to establishing precautions to prevent its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence County staff or elected officers from acting in the best interests of County. 11. Conflict of Interest—County Personnel: County of Orange Board of Supervisors policy prohibits its employees from engaging in activities involving a conflict of interest. Contractor shall not, during the period of this Contract, employ any County employee for any purpose. 12. Contractor's Project Manager and Key Personnel: Contractor shall appoint a Project Manager to direct Contractor's efforts in fulfilling Contractor's obligations under this Contract. This Project Manager shall be subject to approval by County and shall not be changed without the written consent of County's Project Manager,which consent shall not be unreasonably withheld. Contractor's Project Manager shall be assigned to this project for the duration of Contract and shall diligently pursue all work and services to meet the project time lines. County's Project Manager shall have the right to require the removal and replacement of Contractor's Project Manager from providing services to County under this Contract. County's Project manager shall notify Contractor in writing of such action. Contractor shall accomplish the removal within five (5) business days after written notice by County's Project Manager. County's Project Manager shall review and approve the appointment of the replacement for Contractor's Project Manager. County is not required to provide any additional information, reason or rationale in the event it requires the removal of Contractor's Project Manager from providing further services under Contract. 13. Contractor Personnel — Reference Checks: Contractor warrants that all persons employed to provide service under this Contract have satisfactory past work records indicating their ability to adequately perform the work under this Contract. Contractor's employees assigned to this project must meet character standards as demonstrated by background investigation and reference checks, coordinated by the agency/department issuing this Contract. 14. Contractor's Power and Authority: The Contractor warrants that it has the full power and authority to grant the rights herein granted and will hold the County hereunder harmless from and Counh nf� n—.— RCA-017-23010022 Page 10 of 87 C I uceatl rerrent Office C3 Office Solutions Lf 6 dh& V Tech File ATf4126Q6 Digital Multifunctional Copiers, rinters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 against any loss, cost, liability and expense, including reasonable attorney fees, arising out of any breach of this warranty. Further, the Contractor avers that it will not enter into any arrangement with any third party which might abridge any rights of the County under this Contract. 15. Contractor's Records: The Contractor shall keep true and accurate accounts, records,books and data which shall correctly reflect the business transacted by the Contractor in accordance with generally accepted accounting principles. These records shall be stored in Orange County for a period of seven years after final payment is received from the County. Storage of records in another county will require written approval from the County of Orange assigned DPA. 16. Contractor Personnel — UniformBadges/Identification: Contractor warrants that all persons employed to provide service under this Contract have satisfactory past work records indicating their ability to accept the kind of responsibility under this Contract. All Contractor's employees shall be required to wear uniforms, badges, or other means of identification which are to be furnished by Contractor and must be work at all times while working on County property. The assigned Deputy Purchasing Agent must be notified in writing, within seven (7) days of notification of award of Contract of the uniform and/or badges and/or other identification to be worn by employees prior to beginning work and notified in writing seven (7) days prior to any changes in this procedure. 17. Conflict with Existing Law: The Contractor and the County agree that if any provision of this Contract is found to be illegal or unenforceable, such term or provision shall be deemed stricken and the remainder of the Contract shall remain in full force and effect. Either Party having knowledge of such term or provisions shall promptly inform the other of the presumed non- applicability of such provision. Should the offending provision go to the heart of the Contract,the Contract shall be terminated in a manner commensurate with interests of both Parties to the maximum extent reasonable. 18. Contingent Fees: The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage,brokerage,or contingent fee,except bona fide employees of the Contractor or bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business. For breach or violation of this warranty, the County shall have the right to terminate this Contract in accordance with the termination clause and at its sole discretion to deduct from the Contract price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee from the Contractor. 19. Contractor Bankruptcy/Insolvency: If the Contractor should be adjudged bankrupt or should have a general assignment for the benefit of its creditors or if a receiver should be appointed on account of the Contractor's insolvency,the County may terminate this Contract. 20. Contractor's Records: Contractor shall keep true and accurate accounts,records,books and data which shall correctly reflect the business transacted by Contractor in accordance with generally accepted accounting principles. These records shall be stored in Orange County for a period of three (3)years after final payment is received from County. Storage of records in another county will require written approval from County of Orange assigned Deputy Purchasing Agent. 21. Data—Title To: All materials, documents, data or information obtained from County data files or any County medium furnished to Contractor in the performance of this Contract will at all times remain the property of County. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the express written consent of County. All materials, documents, data or information, including copies, must be returned to County at the end of this Contract. 22. Debarment: Contractor warrants that neither Contractor nor its principles are presently debarred, proposed for debarment, declared ineligible or voluntarily excluded from participation in the Counh nf��—.— RCA-017-23010022 Page 11 of 87 C I ceatl rient Office C3 Office Solutions Lf 6 dhirM Tech File A`o8f4120Q 6 Digital Multifunctional Copiers, rioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 transaction by any Federal department or agency. County has the right to terminate this Contract for cause pursuant to Paragraph K, Termination, if Contractor is or becomes the subject of any debarment or pending debarment, declared ineligible or voluntary exclusion from participation by any Federal department or agency. Debarment, pending debarment, declared ineligibility or voluntary exclusion from participation by any Federal department or agency may result in the bid/proposal being deemed non-responsible. 23. Default — Re-Procurement Costs: In case of Contract breach by Contractor, resulting in termination by County, County may procure the commodities and services from other sources. If the cost for those commodities and services is higher than under the terms of the existing Contract, Contractor will be responsible for paying County the difference between Contract cost and the price paid,and County may deduct this cost from any unpaid balance due Contractor. The price paid by County shall be the prevailing market price at the time such purchase is made. This is in addition to any other remedies available under this Contract and under law. 24. Delivery Location — No Loading Dock: Delivery locations may not have loading docks. The contractor is required to make all necessary arrangements for lift trucks or other means necessary to complete delivery. Inside delivery to secured facilities may be required. 25. Disputes—Contract: a. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute concerning a question of fact arising under the terms of this Contract is not disposed of in a reasonable period of time by Contractor's Project Manager and County `s Project Manager, such matter shall be brought to the attention of County Deputy Purchasing Agent by way of the following process: i. Contractor shall submit to the agency/department assigned Deputy Purchasing Agent a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Contract, unless County, on its own initiative,has already rendered such a final decision. ii. Contractor's written demand shall be fully supported by factual information, and, if such demand involves a cost adjustment to Contract, Contractor shall include with the demand a written statement signed by a senior official indicating that the demand is made in good faith, that the supporting data are accurate and complete, and that the amount requested accurately reflects Contract adjustment for which Contractor believes County is liable. b. Pending the final resolution of any dispute arising under, related to, or involving this Contract, Contractor agrees to diligently proceed with the performance of this Contract, including the delivery of commodities and/or provision of services. Contractor's failure to diligently proceed shall be considered a material breach of this Contract. C. Any final decision of County shall be expressly identified as such, shall be in writing, and shall be signed by County Deputy Purchasing Agent or his designee. If County fails to render a decision within 90 days after receipt of Contractor's demand, it shall be deemed a final decision adverse to Contractor's contentions. Nothing in this section shall be construed as affecting County's right to terminate Contract for cause or termination for convenience as stated in section K herein. 26. Emergency/Declared Disaster Requirements: In the event of an emergency or if Orange County is declared a disaster area by the County, state or federal government, this Contract may be subjected to unusual usage. The Contractor shall service the County during such an emergency or declared disaster under the same terms and conditions that apply during non-emergency/disaster conditions. The pricing quoted by the Contractor shall apply to serving the County's needs regardless of the circumstances. If the Contractor is unable to supply the goods/services under the terms of the Contract,then the Contractor shall provide proof of such disruption and a copy of the invoice for the goods/services from the Contractor's supplier(s). Additional profit margin as a Count nf� n—.— RCA-017-23010022 Page 12 of 87 C I uceatl rerrent Office C3 Office Solutions Lf 6 dh Tech File NoBf41 6 Digital Multifunctional Copiers, rinters, oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 result of supplying goods/services during an emergency or a declared disaster shall not be permitted. In the event of an emergency or declared disaster, emergency purchase order numbers will be assigned. All applicable invoices from the Contractor shall show both the emergency purchase order number and the Contract number. 27. Equipment Maintenance Service: Cleaning, inspecting, replacing all worn parts, lubricating, testing, and adjusting will be provided as required to maintain the equipment in satisfactory operating condition. The contractor inspections will be completed during County work hours and will be coordinated with the agency/department having control of the equipment. Emergency service required and performed during normal business hours is included at no extra charge. 28. Equipment Maintenance Service — Parts: Contractor shall furnish and install all new parts, materials and lubricants which meet or exceed the original equipment manufacturer's specifications. Any parts other than those manufactured by the original equipment manufacturer shall be approved by the County before being incorporated in the work performed by the contractor under this contact. The contractor shall maintain a reasonable supply of the parts needed under this contract and maintain a reasonable supply system for the acquisition of additional parts, either immediately or with minimal delay. 29. Firm Price Quotes: Prices quoted herein shall be firm for the first period of the Contract. 30. Errors and Omissions: All reports, files and other documents prepared and submitted by Contractor shall be complete and shall be carefully checked by the professional(s) identified by Contractor as Contractor Project Manager and key personnel attached hereto,prior to submission to the County. Contractor agrees that County review is discretionary, and Contractor shall not assume that the County will discover errors and/or omissions. If the County discovers any errors or omissions prior to approving Contractor's reports,files and other written documents,the reports, files or documents will be returned to Contractor for correction. Should the County or others discover errors or omissions in the reports,files or other written documents submitted by Contractor after County approval thereof, County approval of Contractor's reports, files or documents shall not be used as a defense by Contractor in any action between the County and Contractor, and the reports, files or documents will be returned to Contractor for correction without payment of additional compensation. 31. Gratuities: The Contractor warrants that no gratuities, in the form of entertainment, gifts or otherwise,were offered or given by the Contractor or any agent or representative of the Contractor to any officer or employee of the County with a view toward securing the Contract or securing favorable treatment with respect to any determinations concerning the performance of the Contract. For breach or violation of this warranty, the County shall have the right to terminate the Contract, either in whole or in part,and any loss or damage sustained by the County in procuring on the open market any services which the Contractor agreed to supply shall be borne and paid for by the Contractor. The rights and remedies of the County provided in the clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under the Contract. 32. Interpretation of Contract: In the event of a conflict or question involving the provisions of any part of this Contract, interpretation and clarification as necessary shall be determined by the County's assigned buyer. If disagreement exists between the Contractor and the County's assigned buyer in interpreting the provision(s), final interpretation and clarification shall be determined by the County's Purchasing Agent or his designee. 33. Limitations of Actions: No action,regardless of form, arising out of this Contract may be brought by either Party more than two (2) years after the cause of the action has arisen, or, in the case of nonpayment,more than two(2)years from the date of the last payment, except where either Party, within two (2)years after a cause of action has arisen,provides the other Party in writing a notice of a potential cause of action, disclosing all material facts then known by the notifying Party concerning such cause of action, then the notifying Party may bring an action based on the matter Counh nf��—.— RCA-017-23010022 Page 13 of 87 C I ceatl rient Office C3 Office Solutions Lf 6 dha _ Tech File A`o8f4126Q6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 so disclosed at any time prior to the expiration of four(4)years from the time the cause of action arose. 34. Lobbying: On best information and belief,Contractor certifies no federal appropriated funds have been paid or will be paid by, or on behalf of, the Contractor to any person for influencing or attempting to influence an officer or employee of Congress; or an employee of a member of Congress in connection with the awarding of any federal contract, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 35. News/Information Release: Contractor agrees that it will not issue any news releases in connection with either the award of this Contract or any subsequent amendment of or effort under this Contract without first obtaining review and written approval of said news releases from County through County's Project Manager. 36. No Third-Party Beneficiaries: This Contract is an agreement by and between the Parties, and neither: (a) confers any rights upon any of the employees, agents, or contractors of either Party, or upon any other person or entity not a party hereto; or(b) precludes any actions or claims against, or rights of recovery from, any person or entity not a party hereto. 37. Notice of Claims: Contractor must give County immediate notice in writing of any legal action or suit filed related in any way to this Contract or which may affect the performance of work under this Contract,and prompt notice of any claim made against Contractor by any subcontractor, which may result in litigation related in any way to this Contract, or which may affect the performance of work under this Contract. 38. Notices: Any and all notices, requests demands, and other communications contemplated, called for, permitted, or required to be given hereunder shall be in writing with a copy provided to the assigned Deputy Purchasing Agent (DPA), except through the course of the parties' project managers' routine exchange of information and cooperation during the terms of the work and services. Any written communications shall be deemed to have been duly given upon actual in- person delivery, if delivery is by direct hand, or upon delivery on the actual day of receipt or no greater than four (4) calendar days after being mailed by US certified or registered mail, return receipt requested, postage prepaid, whichever occurs first. The date of mailing shall count as the first day. All communications shall be addressed to the appropriate party at the address stated herein or such other address as the parties hereto may designate by written notice from time to time in the manner aforesaid. Contractor: Company Name: C3 Office Solutions LLC, dba C3 Tech Address: 1536 E Warner St. Santa Ana, CA 92705 Attn: Davis Tran Telephone: 714-689-1700 Email: davist(i�c3tech.com County: County Executive Office/County Procurement Office Address: 400 W. Civic Center Drive, 5th Fl Santa Ana, CA 92701 Attn: Kevin Work Telephone: 714-567-7312 Email: kevin.work(&,,ocgov.com 39. OEM Equipment Maintenance Standard: The contractor agrees to maintain all equipment according to the original equipment manufacturer (OEM) specifications. The contractor further agrees that all components will be OEM components. Counh nf� n—.— RCA-017-23010022 Page 14 87 C I uceatl rerrent Office C3 Office Solutions Lf 6 dha&f Tech File A`o8f4120Q 6 Digital Multifunctional Copiers, rinters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 40. Order Dates: Orders may be placed during the term of the contract even if delivery may not be made until after the term of the contract. Order dates take precedence over delivery dates. The contractor must clearly identify the order date on all invoices to County. 41. Ownership of Documents: The County has permanent ownership of all directly connected and derivative materials produced under this Contract by the Contractor. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remains the sole property of the County and may be used by the County as it may require without additional cost to the County. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written consent of the County. 42. Precedence: Contract documents consist of this Contract and its exhibits and attachments. In the event of a conflict between or among Contract documents, the order of precedence shall be the provisions of the main body of this Contract, i.e., those provisions set forth in the recitals and articles of this Contract, and then the exhibits and attachments. 43. Security—Youth Detention Facilities/Sheriffs Facilities: Background checks: All contractor personnel to be employed in performance of work under this contract shall be subject to background checks and clearance prior to working in a youth detention facility or a Sheriff's facility. The contractor shall prepare and submit an information form to the County's project manager for all persons who will be working or who will need access to the facility. These information forms shall be submitted at least five County working days prior to the start of work on the contract or prior to the use of any person subsequent to the contractor's start of work. These information forms will be provided by the County's project manager upon request and will be screened by the County's Probation Department and/or Sheriff's Department. These information forms shall be thorough, accurate, and complete. Omissions or false statements, regardless of the nature or magnitude, may be grounds for denying clearance. No person shall be employed under this contract who has not received prior clearance from the Probation and/or Sheriff's Department. Neither the County,the Probation Department,nor the Sheriff's Department need give a reason clearance is denied. Performance Requirements: All contractor's vehicles parked on site shall be locked and thoroughly secured at all times. All tools and materials shall remain in contractor's possession at all times and shall never be left unattended. All lost or misplaced tools or materials shall be reported immediately to the security staff or Control in youth detention facilities or to the escort or Control in the Sheriff's facilities. All materials, large or small, from removal operations or flew construction (especially those materials that could be used to inflict injury, such as nails, wire, wood, etc.) shall be continuously cleaned up as work progresses. All work areas shall be secured prior to the end of each work period. Workers shall have no contact, either verbal or physical, with inmates in the facilities. Contractor's employees shall NOT: 1. Give names or addresses to inmates. 2. Receive any names or addresses from inmates (including materials to be passed to another individual or inmate). 3. Disclose the identity of any inmate to anyone outside the facility. 4. Give any materials to inmates; or 5. Receive any materials from inmates(including materials to be passed to another individual or inmate). Failure to comply with these requirements is a criminal act and can result in prosecution. Contractor's employees shall not smoke or use profanity or other inappropriate language while on site. Contractor's employees shall not enter the facility while under the influence of alcohol,drugs or other intoxicants and shall not have such materials in their possession. Contractor's employees Counh nf� n—.— RCA-017-23010022 Page 15 of 87 C I uceatl rerrent Office C3 Office Solutions Lf 6 dha _ Tech File A`o8f4120Q 6 Digital Multifunctional Copiers, rioters, oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 shall plan their activities to minimize the number of times they must enter and exit a facility. They should transport all tools,equipment and materials needed for the day at the start of the work period and restrict all breaks to the absolute minimum. Contractor's personnel shall: 1. Comply with the written schedule provided by the County which shall clearly show the specific start and end times for each work day. 2. Arrive at the site no more than 15 minutes prior to the scheduled time or no more than 15 minutes after the scheduled time; and 3. Report to the control desk upon arrival at the job site. Control will ensure that the work area is clear and ready for work to begin. If a contractor's employee is delayed or cancellation is necessary,the designated on-site coordinator or the County's project manager should be contacted immediately. Repeat problems will be grounds for remedial action which may include contract termination. 44. Tax-Maintenance and Warranties: Section 1655 of the Sales and Use Tax Regulations of the Business Taxes Law Guide under "Optional Warranties Rule" states that sales tax shall not be charged on optional warranties and, therefore, the contractor is considered the end user and liable for the sales tax on such warranties. Prices charged for service are not subject to sales tax and neither can sales tax be assessed the County for any part or consumable supply installed that is included in the full-service maintenance. 45. Publication: No copies of sketches, schedules, written documents, computer based data, photographs, maps or graphs, including graphic at work, resulting from performance or prepared in connection with this Contract, are to be released by Contractor and/or anyone acting under the supervision of Contractor to any person, a partnership, company, corporation, or agency, without prior written approval by the County, except as necessary for the performance of the services of this Contract. All press releases, including graphic display information to be published in newspapers,magazines, etc., are to be administered only by the County unless otherwise agreed to by both Parties. 46. Reports/Meetings: The Contractor shall develop reports and any other relevant documents necessary to complete the services and requirements as set forth in this contract. The County's project manager and the Contractor's project manager will meet on reasonable notice to discuss the Contractor's performance and progress under this Contract. If requested,the Contractor's project manager and other project personnel shall attend all meetings. The Contractor shall provide such information that is requested by the County for the purpose of monitoring progress under this Contract. 47. Validity: The invalidity in whole or in part of any provision of this contract shall not void or affect the validity of any other provision of the contract. 48. Waivers - Contract: The failure of the County in any one or more instances to insist upon strict performance of any of the terms of this Contract or to exercise any option contained herein shall not be construed as a waiver or relinquishment to any extent of the right to assert or rely upon any such terms or option on any future occasion. 49. Termination—Orderly: After receipt of a termination notice from County of Orange, Contractor may submit to County a termination claim,if applicable. Such claim shall be submitted promptly, but in no event later than 60 days from the effective date of the termination, unless one or more extensions in writing are granted by County upon written request of Contractor. Upon termination County agrees to pay Contractor for all services performed prior to termination which meet the requirements of Contract, provided, however, that such compensation combined with previously paid compensation shall not exceed the total compensation set forth in Contract. Upon termination or other expiration of this Contract, each party shall promptly return to the other party all papers, materials, and other properties of the other held by each for purposes of performance of Contract. Counh nf� n—.— RCA-017-23010022 Page 16 of 87 C I uceatl rerrent Office C3 Office Solutions Lf 6 dhaV Tech File A`o8f4120Q 6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 50. Usage: No guarantee is given by County to Contractor regarding usage of this Contract. Usage figures,if provided, are approximations. Contractor agrees to supply services and/or commodities requested, as needed by County of Orange, at rates/prices listed in Contract,regardless of quantity requested. 51. Usage Reports: Contractor shall submit usage reports on an annual basis to the assigned Deputy Purchasing Agent of County of Orange user agency/department. The usage report shall be in a format specified by the user agency/department and shall be submitted 90 days prior to the expiration date of Contract term, or any subsequent renewal term, if applicable. 52. Wage Rates: Contractor shall post a copy of the wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California,the Board of Supervisors has obtained the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract from the Director of the Department of Industrial Relations. These rates are on file with the Clerk of the Board of Supervisors. Copies may be obtained at cost at the office of County's OC Public Works/OC Facilities &Asset Management/A&E Project Management or visit the website of the Department of Industrial Relations,Prevailing Wage Unit at www.dir.ca.gov/DLSR/PWD.The Contractor shall comply with the provisions of Sections 1774, 1775, 1776 and 1813 of the Labor Code. 53. Wage Rate Penalty: Contractor and any Subcontractor(s) shall comply with the provisions of Labor Code Section 1775. Contractor and any Subcontractor(s) shall be subject to a penalty in an amount up to $200, or higher amount as provide by section 1775, for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates for any work done by the Contractor or Subcontractor(s)under the contract. 54. Work Hour Penalty: As provided by Labor Code Section 1810, 8 hours of labor shall constitute a legal day's work, and 40 hours constitute a legal week's work. The time of service of any worker employed under the Contract shall be restricted to 8 hours during any one calendar day and 40 hours during any one calendar week, except as provided herein. Contractor shall forfeit to the County$25,or higher amount as provided by Labor Code Section 1813,for each worker employed on the performance of this Contract by Contractor or by any Subcontractor(s)for each calendar day during which such worker is required or permitted to work more than the legal days or week's work, except as provided by Labor Code Section 1815. 55. Registration of Contractor: All contractors and subcontractors must comply with the requirements of Labor Code Section 1771.1(a),pertaining to registration of contractors pursuant to Section 1725.5. Registration and all related requirements of those sections must be maintained throughout the performance of the Contract. 56. Payroll Records: Contractor and any and subcontractors must comply with the requirements of Labor Code Section 1771.1(a),pertaining to registration of contractors pursuant to Section 1725.5. Bids cannot be accepted from unregistered contractors except as provided in Section 1771.1. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. After award of the contract, Contractor and each Subcontractor shall furnish electronic payroll records directly to the Labor Commissioner in the manner specified in Labor Code Section 1771.4. The requirements of Labor Code Section 1776 provide, in summary: 56.1. Contractor and any Subcontractor(s)performing any portion of the work under this Contract shall keep an accurate record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor or any Subcontractor(s)in connection with the work. Counh nf� n—.— RCA-017-23010022 Page 17 87 C I uceatl rerrent Office C3 Office Solutions Lf 6 dhaQ Tech File A`o8f4120Q 6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 56.2. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: a. The information contained in the payroll record is true and correct. b. The employer has complied with the requirements of Labor Code Sections 1771, 1811, and 1815 for any work performed by his or her employees in connection with the Contract. 56.3. The payroll records shall be certified and shall be available for inspection at the principal office of Contractor on the basis set forth in Labor Code Section 1776. 56.4. Contractor shall inform County of the location of the payroll records, including the street address,city and county,and shall,within five working days,provide a notice of any change of location and address of the records. 56.5. Pursuant to Labor Code Section 1776, Contractor and any Subcontractor(s) shall have 10 days in which to provide a certified copy of the payroll records subsequent to receipt of a written notice requesting the records described herein. In the event that Contractor or any Subcontractor fails to comply within the 10-day period, he or she shall, as a penalty to County,forfeit$100,or a higher amount as provided by Section 1776,for each calendar day, or portion thereof, for each worker to whom the noncompliance pertains, until strict compliance is effectuated. Contractor acknowledges that, without limitation as to other remedies of enforcement available to County, upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement of the California Department of Industrial Relations, such penalties shall be withheld from progress payments then due Contractor.Contractor is not subject to a penalty assessment pursuant to this section due to the failure of a subcontractor to comply with this section. 57. Apprenticeship Requirements: 57.1. Unless the contract involves a dollar amount less than that specified in Labor Code Section 1777.5 this contract is governed by the provisions of Section 1777.5 Contractor shall comply with labor Code Section 1777.5 for all apprenticeable occupations. 57.2. Contractor and all subcontractor(s) shall comply with Labor Code Section 1777.6 which forbids discriminatory practice in the employment of apprentices on any basis listed in Government Code Section 12940 (described in the "Nondiscrimination" Section of the General Conditions), except as provided in Labor Code Section 3077. 58. Data Destructions: Contractor must permanently remove all stored County data/images from the hard disk drive and Cache memory of back-up copiers and replaced copiers within seven (7) calendar days of removal from County.Within seven(7)calendar days of data removal services or request by County, Contractor must provide to County written certification(complete Attachment E. Certification for Data Removal)that data removal was completed. 59. County of Orange Information Technology Security Provisions: All Contractors with access to County data and/or systems shall establish and maintain policies, procedures, and technical, physical, and administrative safeguards designed to (i) ensure the confidentiality, integrity, and availability of all County data and any other confidential information that the Contractor receives, stores, maintains, processes, transmits, or otherwise accesses in connection with the provision of the contracted services, (ii) protect against any threats or hazards to the security or integrity of County data, systems, or other confidential information, (iii) protect against unauthorized access, use, or disclosure of personal or County confidential information, (iv) maintain reasonable procedures to prevent, detect, respond, and provide notification to the County regarding any internal or external security breaches, (v) ensure the return or appropriate disposal of personal information or other confidential information upon contract conclusion(or per retention standards set forth in the contract), and (vi) ensure that any subcontractor(s)/agent(s) that receives, stores, maintains, processes, transmits, or otherwise accesses County data and/or system(s) is in compliance with statements and the provisions of statements and services herein. Counh nf� n—.— RCA-017-23010022 Page 1R of 87 C I uceatl rerrent Office C3 Office Solutions Lf 6 dha4VA Tech File A`o8f4120Q 6 Digital Multifunctional Copiers, rioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 59.1. County of Orange Information Technology Security Standards: County of Orange security standards follows the latest National Institute of Standards and Technology (NIST) 800-53 framework to ensure the highest levels of operational resiliency and cybersecurity. 59.1.1.Contractor,Contractor personnel,Contractor's subcontractors,any person performing work on behalf of Contractor, and all other agents and representatives of Contractor will, at all times, comply with and abide by all County of Orange Information Technology Security Standards ("Security Standards"), as existing or modified, that pertain to Contractor in connection with the Services performed by Contractor as set forth in the scope of work of this Contract. Any violations of such Security Standards shall, in addition to all other available rights and remedies available to County, be cause for immediate termination of this Contract. Such Security Standards include, but are not limited to, Attachment C - County of Orange Information Technology Security Standards and Attachment D -Business Associate Contract. 59.1.2.Contractor shall use industry best practices and methods with regard to confidentiality, integrity, availability, and the prevention, detection, response, and elimination of threat, by all appropriate means, of fraud, abuse, and other inappropriate or unauthorized access to County data and/or system(s) accessed in the performance of Services under this Contract. 59.2. The Contractor shall implement and maintain a written information security program that contains reasonable and appropriate security measures designed to safeguard the confidentiality, integrity, availability, and resiliency of County data and/or system(s). The Contractor shall review and update its information security program in accordance with contractual,legal, and regulatory requirements. Contractor shall provide to County a copy of the organization's information security program and/or policies. 59.3. Information Access: Contractor shall use appropriate safeguards and security measures to ensure the confidentiality and security of all County data. 59.3.1.County may require all Contractor personnel, subcontractors, and affiliates approved by County to perform work under this Contract to execute a confidentiality and non- disclosure agreement concerning access protection and data security in the form provided by County. County shall authorize,and Contractor shall issue,any necessary information-access mechanisms,including access IDs and passwords,and in no event shall Contractor permit any such mechanisms to be shared or used by other than the individual Contractor personnel, subcontractor, or affiliate to whom issued. Contractor shall provide each Contractor personnel, subcontractors, or affiliates with only such level of access as is required for such individual to perform his or her assigned tasks and functions. 59.3.2.Throughout the Contract term, upon request from County but at least once each calendar year, Contractor shall provide County with an accurate, up-to-date list of those Contractor personnel and/or subcontractor personnel having access to County systems and/or County data,and the respective security level or clearance assigned to each such Contractor personnel and/or subcontractor personnel. County reserves the right to require the removal and replacement of Contractor personnel and/or subcontractor personnel at the County's sole discretion. Removal and replacement shall be performed within 14 calendar days of notification by the County. 59.3.3.All County resources(including County systems),County data,County hardware,and County software used or accessed by Contractor: (a) shall be used and accessed by such Contractor and/or subcontractors personnel solely and exclusively in the performance of their assigned duties in connection with, and in furtherance of, the performance of Contractor's obligations hereunder; and (b) shall not be used or accessed except as expressly permitted hereunder, or commercially exploited in any Counh,nf��range RCA-017-23010022 Page 19 of 87 C I ceatl 'anent Office C3 Office Solutions Lf 6 dhaQ Tech File A`o8f4120Q 6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 manner whatsoever, by Contractor or Contractor's personnel and subcontractors, at any time. 59.3.4.Contractor acknowledges and agrees that any failure to comply with the provisions of this paragraph shall constitute a breach of this Contract and entitle County to deny or restrict the rights of such non-complying Contractor personnel and/or subcontractor personnel to access and use the County data and/or system(s), as County in its sole discretion shall deem appropriate. 59.4. Data Security Requirements: Without limiting Contractor's obligation of confidentiality as further described in this Contract, Contractor must establish, maintain, and enforce a data privacy program and an information and cyber security program,including safety,physical, and technical security and resiliency policies and procedures, that comply with the requirements set forth in this Contract and, to the extent such programs are consistent with and not less protective than the requirements set forth in this Contract and are at least equal to applicable best industry practices and standards (MIST 800-53). 59.4.1.Contractor also shall provide technical and organizational safeguards against accidental, unlawful, or unauthorized access or use, destruction, loss, alteration, disclosure, transfer, commingling, or processing of such information that ensure a level of security appropriate to the risks presented by the processing of County Data, 59.4.2.Contractor personnel and/or subcontractor personnel and affiliates approved by County to perform work under this Contract may use or disclose County personal and confidential information only as permitted in this Contract. Any other use or disclosure requires express approval in writing by the County of Orange. No Contractor personnel and/or subcontractor personnel or affiliate shall duplicate, disseminate, market, sell, or disclose County personal and confidential information except as allowed in this Contract. Contractor personnel and/or subcontractor personnel or affiliate who access, disclose, market, sell, or use County personal and confidential information in a manner or for a purpose not authorized by this Contract may be subject to civil and criminal sanctions contained in applicable federal and state statutes. 59.4.3.Contractor shall take all reasonable measures to secure and defend all locations, equipment, systems, and other materials and facilities employed in connection with the Services against hackers and others who may seek, without authorization, to disrupt, damage, modify, access, or otherwise use Contractor systems or the information found therein; and prevent County data from being commingled with or contaminated by the data of other customers or their users of the Services and unauthorized access to any of County data. 59.4.4.Contractor shall also continuously monitor its systems for potential areas where security could be breached. In no case shall the safeguards of Contractor's data privacy and information and cyber security program be less stringent than the safeguards used by County.Without limiting any other audit rights of County,County shall have the right to review Contractor's data privacy and information and cyber security program prior to commencement of Services and from time to time during the term of this Contract. 59.4.5.All data belongs to the County and shall be destroyed or returned at the end of the contract via digital wiping, degaussing, or physical shredding as directed by County. 59.5. Enhanced Security Measures: County may,in its discretion,designate certain areas,facilities, or solution systems as ones that require a higher level of security and access control. County shall notify Contractor in writing reasonably in advance of any such designation becoming effective. Any such notice shall set forth, in reasonable detail, the enhanced security or access-control procedures, measures, or requirements that Contractor shall be required to implement and enforce,as well as the date on which such procedures and measures shall take Counh nf� n—.— RCA-017-23010022 Page 20 of 87 C I uceatl rerrent Office C3 Office Solutions Lf 6 dba&7 Tech File A`o8f4126Q6 Digital Multifunctional Copiers, rioters, oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 effect. Contractor shall and shall cause Contractor personnel and subcontractors to fully comply with and abide by all such enhanced security and access measures and procedures as of such date. 59.6. General Security Standards: Contractor will be solely responsible for the information technology infrastructure, including all computers, software, databases, electronic systems (including database management systems) and networks used by or for Contractor ("Contractor Systems")to access County resources(including County systems),County data or otherwise in connection with the Services and shall prevent unauthorized access to County resources (including County systems) or County data through the Contractor Systems. 59.6.1.At all times during the contract term,Contractor shall maintain a level of security with regard to the Contractor Systems,that in all events is at least as secure as the levels of security that are common and prevalent in the industry and in accordance with industry best practices (MIST 800-53). Contractor shall maintain all appropriate administrative, physical, technical, and procedural safeguards to secure County data from data breach, protect County data and the Services from loss, corruption, unauthorized disclosure, and from hacks, and the introduction of viruses, disabling devices, malware, and other forms of malicious and inadvertent acts that can disrupt County's access and use of County data and the Services. 59.7. Security Failures: Any failure by the Contractor to meet the requirements of this Contract with respect to the security of County data, including any related backup, disaster recovery, or other policies, practices or procedures, and any breach or violation by Contractor or its subcontractors or affiliates, or their employees or agents, of any of the foregoing, shall be deemed a material breach of this Contract and may result in termination and reimbursement to County of any fees prepaid by County prorated to the date of such termination.The remedy provided in this paragraph shall not be exclusive and is in addition to any other rights and remedies provided by law or under the Contract. 59.8. Security Breach Notification: In the event Contractor becomes aware of any act, error or omission, negligence, misconduct, or security incident including unsecure or improper data disposal, theft, loss, unauthorized use and disclosure or access, that compromises or is suspected to compromise the security,availability,confidentiality,and/or integrity of County data or the physical, technical, administrative, or organizational safeguards required under this Contract that relate to the security, availability, confidentiality, and/or integrity of County data, Contractor shall, at its own expense, (1) immediately (or within 24 hours of potential or suspected breach), notify the County's Chief Information Security Officer and County Privacy Officer of such occurrence; (2)perform a root cause analysis of the actual, potential, or suspected breach; (3) provide a remediation plan that is acceptable to County within 30 days of verified breach, to address the occurrence of the breach and prevent any further incidents; (4) conduct a forensic investigation to determine what systems, data, and information have been affected by such event; and (5) cooperate with County and any law enforcement or regulatory officials investigating such occurrence, including but not limited to making available all relevant records, forensics, investigative evidence, logs, files, data reporting, and other materials required to comply with applicable law or as otherwise required by County and/or any law enforcement or regulatory officials, and (6)perform or take any other actions required to comply with applicable law as a result of the occurrence (at the direction of County). 59.8.1.County shall make the final decision on notifying County officials, entities, employees, service providers, and/or the general public of such occurrence, and the implementation of the remediation plan. if notification to particular persons is required under any law or pursuant to any of County's privacy or security policies, then notifications to all persons and entities who are affected by the same event shall be considered legally required. Contractor shall reimburse County for all notification and related costs incurred by County arising out of or in connection with any such Counh,nf��range RCA-017-23010022 Page 21 of 87 C I ceatl rient Office C3 Office Solutions Lf 6 dha44T Tech File A`o8f4126Q6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 occurrence due to Contractor's acts, errors or omissions, negligence, and/or misconduct resulting in a requirement for legally required notifications. 59.8.2.In the case of a breach, Contractor shall provide third-party credit and identity monitoring services to each of the affected individuals for the period required to comply with applicable law, or, in the absence of any legally required monitoring services,for no less than twelve(12)months following the date of notification to such individuals. 59.8.3.Contractor shall indemnify, defend with counsel approved in writing by County, and hold County and County Indemnitees harmless from and against any and all claims, including reasonable attorney's fees, costs, and expenses incidental thereto, which may be suffered by, accrued against, charged to, or recoverable from County in connection with the occurrence. 59.8.4.Notification shall be sent to: Rafael Linares Linda Le, CHPC, CHC, CHP Chief Information Security Officer County Privacy Officer 1055 N. Main St., 6"Floor 1055 N. Main St., 6"Floor Santa Ana, CA 92701 Santa Ana, CA 92701 Phone: (714) 567-7611 Phone: (714) 834-4082 Rafael.Linares(Locit.ocgov.com Linda.Le(Locit.ocgov.com 59.9. Security Audits: Contractor shall maintain complete and accurate records relating to its system and Organization Controls (SOC) Type II audits or equivalent's data protection practices, internal and external audits, and the security of any of County-hosted content, including any confidentiality, integrity, and availability operations (data hosting, backup, disaster recovery, external dependencies management, vulnerability testing, penetration testing,patching, or other related policies,practices, standards, or procedures). 59.9.1.Contractor shall inform County of any internal/external security audit or assessment performed on Contractor's operations, information and cyber security program, disaster recovery plan, and prevention, detection, or response protocols that are related to hosted County content, within sixty (60) calendar days of such audit or assessment. Contractor will provide a copy of the audit report to County within thirty (30) days after Contractor's receipt of request for such report(s). 59.9.2.Contractor shall reasonably cooperate with all County security reviews and testing, including but not limited to penetration testing of any cloud-based solution provided by Contractor to County under this Contract. Contractor shall implement any required safeguards as identified by County or by any audit of Contractor's data privacy and information/cyber security program. 59.9.3.In addition, County has the right to review Plans of Actions and Milestones (POA&M)for any outstanding items identified by the SOC 2 Type II report requiring remediation as it pertains to the confidentiality, integrity, and availability of County data. County reserves the right, at its sole discretion, to immediately terminate this Contract or a part thereof without limitation and without liability to County if County reasonably determines Contractor fails or has failed to meet its obligations under this section. 59.10. Business Continuity and Disaster Recovery(BCDR): 59.10.1. For the purposes of this section,"Recovery Point Objectives"means the maximum age of files (data and system configurations) that must be recovered from backup storage for normal operations to resume if a computer, system,or network goes down as a result of a hardware, program, or communications failure (establishing the data backup schedule and strategy). "Recovery Time Objectives" means the maximum Counh,nf��range RCA-017-23010022 Page 22 of 87 C I uceatl rerrent Office C3 Office Solutions Lf 6 dha4q Tech File ATf4126Q6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 duration of time and a service level within which a business process must be restored after a disaster(or disruption)in order to avoid unacceptable consequences associated with a loss of functionality. 59.10.2. The Contractor shall maintain an comprehensive risk management program focused on managing risks to County operations and data,including mitigation of the likelihood and impact of an adverse event occurring that would negatively affect contracted services and operations of the County. Business continuity management will enable the Contractor to identify and minimize disruptive risks and restore and recover hosted County business-critical services and/or data within the agreed terms following an adverse event or other major business disruptions. Recovery and timeframes may be impacted when events or disruptions are related to dependencies on third-parties. The County and Contractor will agree on Recovery Point Objectives and Recovery Time Objectives (as needed)) and will periodically review these objectives. Any disruption to services of system will be communicated to the County within 4 hours, and every effort shall be undertaken to restore contracted services, data, operations, security, and functionality. 59.10.3. All data and/or systems and technology provided by the Contractor internally and through third-party vendors shall have resiliency and redundancy capabilities to achieve high availability and data recoverability. Contractor Systems shall be designed,where practical and possible,to ensure continuity of service(s)in the event of a disruption or outage. Counh,nf��range RCA-017-23010022 Page 23 of 87 C I ceatl rient Office C3 Office Solutions Lf 6 dhozM Tech File A"W4126Q6 Digital Multifunctional Copiers,Thinters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 SIGNATURE PAGE IN WITNESS WHEREOF, the Parties hereto have executed this Contract on the dates opposite their respective signatures: C3 OFFICE SOLUTIONS LLC,DBA C3 TECH a Limited Liability Company, DocuSigned by: Date: 4/28/2023 By .6 A....976524A7... Tony Sanchez President Print Name & Title (If a corporation, the document must be signed by two corporate officers. The 1 st must be either Chairman of the Board, President or any Vice President.) DocuSigned by: Date: 4/28/2023 By: I VIVA. ScUn( t/'� B0F 'F" 41 A2411... Tricia Sanchez chief Financial officer Print Name & Title (If a corporation, the 2nd signature must be either the Secretary, an Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer) COUNTY OF ORANGE, a political subdivision of the State of California DocuSigned by: Date: 5/3/2023 By: [AhL,. E631BF836C36422... Print Name: Helen Hernandez Title: Deputy Purchasing Agent Corm(, nrnnge RCA-017-23010022 Pa-e 24 of d C I umrrfleranient Office C3 Office Solutions Lfe db Tech File N'V41 6 Digital Multifunctional Copiers, rinters, oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 ATTACHMENT A SCOPE OF WORK I. INTRODUCTION The County of Orange has established a Regional Cooperative Agreement (RCA) for Digital Multifunctional Copiers,Printers, Software,Related Accessories and Services(hereinafter referred to as "Services"). This Contract is a usage contract between County and Contractor for the following Scope of Work. II. CONTRACTOR RESPONSIBILITIES: A. Contractor must provide copier(s)and services as listed in Attachment C,to any requesting County Department. B. Contractor is responsible for the professional quality and technical competence of Contractor personnel/employees designated to provide services to County. C. Contractor must comply with all applicable local, state, and federal laws and regulations. D. Contractor must comply with all applicable County Department rules of conduct, policies, and procedures while on County premises. E. Data Removal-Contractor must provide County with its written policies and procedures associated with permanently removing all stored Customer data/images from the hard disk drives and Cache memory that resides within Copiers. Procedures associated with permanently removing all stored Customer data/images from the hard disk drives and Cache memory that resides within Copiers must be in compliance with NIST SP 800-88 and Department of Defense(DoD)5220.22-compliant sanitation programs. F. Hard Disk Drive Replacements Due to Copier Malfunction/Failure- Contractor must permanently remove all stored County data/Images from the hard disk drive and Cache memory within seven (7) calendar days of removal of replacement hard disk drives from County. Within seven (7) calendar days of hard disk drive replacement services or request by County, Contractor must provide written certification(Attachment E. Certification for Data Removal)that data removal was completed. G. Confidentiality- Contractor must ensure its employees maintain confidentiality of all information and County records that may become accessible to the employees. H. Contractor Staff: Contractor must provide,but is not limited to, the following information to each employee given a County assignment: 1. Location of assignment 2. Name of Reporting Supervisor or Manager 3. Length of Assignment 4. Working Hours 5. Complete job description 6. Performance Expectations III. SECURITY REQUIREMENTS AT COUNTY SECURED FACILITIES: A. County operates several secured facilities, including several Probation, Sheriff and John Wayne Airport operated sites. Contractor and its employees who perform services in County secured facilities are required to comply with strict operation policies and may be required to pass a background check, at the sole discretion of the County department, prior to performance due to security requirements at County secured facilities. The applicable County policies and security Counh nf� n—.— RCA-017-23010022 Page 25 of 87 C I uceatl rerrent Office C3 Office Solutions Lf 6 db _ Tech File ATf4126Q6 Digital Multifunctional Copiers, rinters, oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 requirements have been designed with the primary purpose of ensuring a safe and secure environment for all involved. B. Contractor must provide a list of all Contractor personnel/employees who will be directly performing tasks associated with the Contract.Contractor's personnel/employees providing service in a County secured detention facility, Probation facility or Sheriff's facility, will be expected to pass two (2) separate background checks performed by the Orange County Sheriff's Department and the Orange County Probation Department. No changes must be authorized to the approved list without a request in writing submitted by Contractor and approved by the County Site Coordinator. At no time will unauthorized Contractor employees perform any task associated with this Contract. If this occurs, Contractor will be notified that it has not complied with the terms of this Contract and is subject to Contract termination. The list of all Contractor Personnel/Employees performing under this Contract must be submitted prior to award of this Contract. C. Contractor must prepare and submit a Security Clearance form to the County Site Coordinator for all persons who will be working on or who will need access to County secured facilities. 1. Security Clearance forms must be submitted at least five (5) business days prior to the start of work or prior to the use of any person subsequent to the start of work. 2. Said Security Clearance forms must be thoroughly and accurately completed. Omissions or false statements, regardless of the nature or magnitude, may be grounds for denying clearance. 3. No person shall be employed on this work who has not received prior clearance from the Probation Department, Sheriff's Department or John Wayne Airport. 4. County is not under any obligation to give a reason clearance is denied. D. Contractor is responsible for signing in with the County Site Coordinator or designee, as required, upon arrival at a County secure facility (e.g., JWA, Probation). Contractor must report to the Central Control Center(Control). E. Contractor personnel/employees must closely monitor all tools, equipment and other materials at all times while performing services under this Contract, especially at County detention facilities. F. Contractor personnel/employees must have no contact, either verbal or physical, with internees/inmates in County secured detention facilities. Specifically, Contractor employees must: 1. Not give names or addresses to internees. 2. Not receive any names or addresses from internees. 3. Not disclose the identity of any internee to anyone outside the facility. 4. Not give any materials to internees. 5. Not receive any materials from internees (including materials to be passed to another individual or internee). *Failure to comply with these requirements is a criminal act and can result in prosecution. G. Any Contractor personnel/employee(s) engaged in the performance of work under this Contract at John Wayne Airport are expected to pass the screening requirements and abide by all of the security requirements set forth by the Federal Aviation Administration (FAA)and the County of Orange. "The Federal Aviation Administration (FAA) approved security program for John Wayne Airport requires that each person issued a John Wayne Airport security badge is made aware of'his/her responsibilities regarding the privilege of access to restricted areas of the airport". All persons within the restricted air operation areas of the airport are required to display, on their person,a John Wayne Airport security badge,unless they are specifically exempted for reasons,or they are under escort by a properly badge individual. Each airport employee or airport tenant employee who has been issued a John Wayne Airport security badge is responsible for challenging Counh nf� n—.— RCA-017-23010022 Page 26 of 87 C I uceatl rerrent Office C3 Office Solutions 146 dhatip Tech File A`o8f4120Q 6 Digital Multifunctional Copiers, rinters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 any individual who is not properly displaying an airport issued or approved and valid identification badge. Any person who is not properly displaying or who cannot produce a valid John Wayne Airport security badge must immediately be referred to the Sheriffs Department Airport Detail Office for proper handling. The John Wayne Airport security badge is the property of the County of Orange and must be returned upon termination of employment at John Wayne Airport. The loss of a badge must be reported within twenty-four(24) hours to the Sheriff s Department Airport Dispatch Center(949) 252-5000. A report must be made before a replacement badge will be issued. H. All vehicles parked on-site at a County secured facility must always be locked and thoroughly secured. 1. All equipment and materials must remain in Contractor's possession at all times and must never be left unattended while at a County secured facility. All lost or misplaced equipment or materials must be reported immediately to the (a) security staff or Control in County secured detention facilities or(b)the escort or Control in Sheriff s facilities. J. Contractor personnel/employees must not smoke or use profanity or other inappropriate language while on-site. K. Contractor personnel/employees must not enter a County secured facility while under the influence of alcohol, drugs or other intoxicants and must not have such materials in their possession. L. Contractor personnel/employees must plan their activities to minimize the number of times they must enter and exit a County secured facility,i.e.,transport all equipment and materials needed for the day at the start of work and restrict all breaks to the absolute minimum. M. Contractor personnel/employee(s) must be well-disposed to the public and County staff utilizing the facilities but must be responsive only to the requests of the County Site Coordinator unless otherwise directed and must direct all inquiries or requests to the County Site Coordinator. IV. TRANSITION REQUIREMENTS: A. Contractor must work with appropriate County IT, Procurement and/or department personnel to assess user department needs and coordinate a migration/transition schedule(as applicable). B. Contractor shall coordinate and provide without additional charge any other transition services County determines necessary to transition to another vendor at the end of the contract term. V. PRICE GUARANTEE A. Contractor will guarantee fixed hardware and service pricing for a period of 24 months after contract has been awarded. B. For devices that the County may wish to acquire after the price guarantee expires, the Contractor agrees to offer the County a discount over retail pricing(as reported by a 3rd party such as Buyer's Laboratory) equivalent to the discounts being offered in this Contract VI. DEVICE DATA COLLECTION: METER USAGE AND SUPPLY LEVELS A. Contractor will use ECI FM Audit to collect and store device meter and supply level data for the fleet at no cost to the County and provide access to the software to the County. B. ECI FM Audit is to report device level meters for service billing and supplies levels for supplies management, this tool is also capable of capturing and reporting: 1. Make/Model 2. IP Address 3. MAC Address 4. Location Counh nf� n—.— RCA-017-23010022 Page 27 of 87 C I uceatl rerrent Office C3 Office Solutions Lf 6 dhif R Tech File A`o8f4120Q 6 Digital Multifunctional Copiers, rioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 5. Total Meters B/W 6. Total Meters Color 7. Supply Levels (including historical fill rates) C. All data collected by the software tool will remain the property of the County. VII. SERVICE RESPONSES A. 12 Orange County Based Technicians B. The average in-person service response time, as calculated from the time the service call is placed to the factory-trained service technician's on-site arrival, including preventive maintenance calls, will be: 4 Hours C. The maximum in-person service response time,as calculated from the time the service call is placed to the factory-trained service technician's on-site arrival, including preventive maintenance calls, will be: 5 Hours D. The average time it will take a field engineer to acknowledge the County's service request once a service call has been placed with Contractor, as calculated from the time the service call is placed until a service technician calls the County to provide an estimated time of arrival, will be: 60 Minutes E. To assure the County that Contractor 's intention is to respond to the service requests within the maximum response times stated above, Contractor shall compensate the County with the following credit of the monthly service cost (for the device in question) for each response that exceeds the guaranteed maximum response time: 5% F. Contractor shall provide a loaner device of equal or superior capabilities to the County if any device installed by Contractor is unable to perform to the County's specifications for more than 8 hours of normal business operation. G. Contractor shall provide Customer Support by phone at no additional charge during normal business hours; Monday—Friday 8:00am to 5:00pm. H. For issues related to service responses, supplies management, non-reporting devices, etc., Contractor will provide customer support by email and is expected to response within 1 hour. VIII. TERMS AND CONDITIONS OF ACQUISITION A. 100%money-back guarantee for a particular device,regardless of the problem within 30 days. B. The Contractor guarantees each machine to perform within the County's specifications for a period of 60 MONTHS or the volume listed below,whichever occurs first. C. The Contractor will replace each machine on a like-for-like basis with the then current technology if the machine fails to perform to the County's specifications while continuously under a service agreement with Contractor, so long as the County uses supplies recommended by the equipment manufacturer. D. Volume Guarantees: Co ier/MFD 35 PPM B/W 60 Months OR 750,000 Impressions Co ier/MFD 45 PPM B/W 60 Months OR 1,200,000 Impressions Co ier/MFD 55 PPM B/W 60 Months OR 2,100,000 Impressions Co ier/MFD 65 PPM B/W 60 Months OR 2,700,000 Impressions Copier/MFD 75 PPM B/W 60 Months OR 3,900,000 Impressions Co ier/MFD 75 PPM B/W 60 Months OR 4,800,000 Impressions Co ier/MFD 95 PPM B/W 60 Months OR 5,700,000 Impressions Co ier/MFD 35 PPM Color 60 Months OR 750,000 Impressions Counh nf� n—.— RCA-017-23010022 Page 2R of 87 C I uceatl rerrent Office C3 Office Solutions 146 dhatIVA Tech F`eA`o8f4126Q6 Digital Multifunctional Copiers, rinters,'Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 Co ier/MFD 45 PPM Color 60 Months OR 1,200,000 Impressions Co ier/MFD 55 PPM Color 60 Months OR 2,100,000 Impressions Co ier/MFD 65 PPM Color 60 Months OR 2,700,000 Impressions Co ier/1\4 D 75 PPM Color 60 Months OR 3,900,000 Impressions Production Co ier/MFD 110 PPM B/W 60 Months OR 18,000,000 Impressions Production Co ier/MFD 120 PPM B/W 60 Months OR 18,000,000 Impressions Production Co ier/MFD 75 PPM Color 60 Months OR 3,900,000 Impressions MFP 30PPM B/W(Laser) 60 Months OR 300,000 Impressions MFP 30PPM Color(Laser) 60 Months OR 300,000 Impressions MFP 40PPM Color 60 Months OR 420,000 Impressions MFP 50PPM B/W 60 Months OR 600,000 Impressions Printer 30PPM B/W(Laser) 60 Months OR 300,000 Impressions Printer 30PPM Color(Laser) 60 Months OR 300,000 Impressions Printer 50PPM B/W(Laser) 60 Months OR 600,000 Impressions Printer 50PPM Color(Laser) 60 Months OR 600,000 Impressions E. Impressions Between Calls (IBCs) Guarantee: the Contractor guarantees each machine to operate at the fixed average number of Impressions Between Calls (IBCs)listed below for the entire life of the contract. F. IBC Guarantees: Co ier/MFD 35 PPM B/W 12,500 IBCs Co ier/M D 45 PPM B/W 20,000 IBCs Co ier/1V4'D 55 PPM B/W 35,000 IBCs Co ier/MFD 65 PPM B/W 45,000 IBCs Co ier/MFD 75 PPM B/W 65,000 IBCs Co ier/MFD 75 PPM B/W 80,000 IBCs Copier/MFD 95 PPM B/W 95,000 IBCs Co ier/MFD 35 PPM Color 12,500 IBCs Co ier/MFD 45 PPM Color 20,000 IBCs Co ier/MFD 55 PPM Color 35,000 IBCs Co ier/MFD 65 PPM Color 45,000 IBCs Co ier/MFD 75 PPM Color 65,000 IBCs Production Co ier/MFD 110 PPM B/W 250,000 IBCs Production Co ier/MFD 120 PPM B/W 250,000 IBCs Production Co ier/MFD 75 PPM Color 65,000 IBCs MFP 30PPM B/W Laser 5,000 IBCs MFP 30PPM Color Laser 5,000 IBCs MFP 40PPM Color 7,000 IBCs MFP 50PPM B/W 10,000 IBCs Printer 30PPM B/W Laser 5,000 IBCs Printer 30PPM Color(Laser) 5,000 IBCs Printer 50PPM B/W Laser 10,000 IBCs Printer 50PPM Color(Laser) 10,000 IBCs G. These averages are stated below by segment. The averages shall include Preventative Maintenance (PM) service calls and be calculated during any immediately preceding 12- month period. These calculations will exclude service calls caused by operator error and the guarantee will remain in effect while the equipment is continuously under a service agreement with Contractor. H. Contractor will replace any machine on a like-for-like basis with the then current technology if that machine fails to produce the average number of Impressions Between Calls. I. Fair Market Value (FMV)Leasing Counh nf� n-.- RCA-017-23010022 Page 29 of 87 C I ceatl rient Office C3 Office Solutions Lf 6 dhozM Tech F"eA`o8f4126Q6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 1. The Contractor will use Wells Fargo, Leasing Company to provide Fair Market Value (FMV) funding for leasing. 2. FMV monthly lease rate factor: a. 60-month FMV Lease rate factor for a monthly billing cycle: 0.01953 3. FMV quarterly lease rate factor: a. 60-month FMV Lease rate factor for a quarterly billing cycle: 0.01953 4. Contractor will provide a fair market value buyout to keep at the end of the lease that does not exceed 15% of the purchase price of the device. 5. Contractor will provide a written notice to the County 90 days prior to the date the letter of intent is due to prevent any automatic renewal period. 6. Contractor agrees to a maximum automatic lease renewal period of 30 days. 7. Contractor is responsible for the return of equipment acquired from the Contractor under this contract to the Leasing Company at the end of the lease term. This shall include shipping costs,insurance,or any other shipping or equipment repair costs associated with the return of this equipment. J. $1.00 Buyout Leasing 1. $1 Buyout monthly lease rate factor: a. 60-month$1 Buyout Lease rate factor for a monthly billing cycle: 0.021525. 2. $1 Buyout quarterly lease rate factor: a. 60-month$1 Buyout Lease rate factor for a quarterly billing cycle: 0.021525. 3. Will provide a written notice to the County 90 days prior to the lease end date. K. Lease Rate Adjustments 1. Contractor will adjust the proposed lease rates (up and down)in a manner that is directly proportional to any adjustments made by the Lease Company, with no increase in profit margin. 2. Will provide the County with 30-day notice prior to any rate adjustments. L. Insurance Documentation 1. Upon request, the County shall provide Contractor with insurance documentation if required by the Leasing Company, once the lease contracts are signed. 2. Contractor shall provide documentation to the Leasing company, any and all necessary actions to correct any insurance billing problems. On-Appropriation / Funding-Out Clauses 3. Contractor shall include in all leasing options and lease documents, non-appropriation and/or funding-out clauses as required by the State Code of California. Lease Documentation Fee 4. Contractor will require the following Lease Documentation Fee per contract at no cost. M. Training 1. Contractor will schedule, in advance at no additional cost, the installation and simultaneous basic instruction of the operation of the new equipment 2. in-Service Training: Contractor will schedule, in advance and at no additional cost, at each location's convenience, In-Service training (2 operators for each device) covering the complete operation of the new equipment as needed. Counh,nf��range RCA-017-23010022 Page 30 of 87 C I uceatl rerrent Office C3 Office Solutions Lf 6 dhaq7Tech File ATf4120Q6 Digital Multifunctional Copiers, rinters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 3. Copy Center Staff Training: Contractor agrees to schedule, in advance and at no additional cost, in-depth training to designated individuals on general and advanced copier functions and features; basic maintenance and troubleshooting; supply replenishment;use of the copier management system; and related items. 4. IT Staff Training: Contractor agree to schedule, in advance and at no additional cost, specialized network connectivity, configuration and other information technology training as requested by County. N. Equipment Delivery and Timing 1. Pre-Installation Coordination: agree to coordinate the delivery, set-up/installation, and removal of devices with the ordering County department. 2. Delivery Tools and Waste:agree to,at all times,keep the premises and the areas in which the work is performed free from accumulation of waste materials or rubbish as well as the tools, installation equipment, machinery, and surplus materials during the progress of the work and until completion thereof? Will Contractor remove from the premises all crates, wrappings and other flammable waste materials or trash. 3. Site Damages Caused During Delivery: agree to take responsibility for any damage to County premises as a result of delivery, set-up/installation, and pick-up of devices and repair and restore such premises to the original condition. 4. Pre-Installation Procedures: agree to advise the County of any an add specialized installation and environmental County site requirements for the delivery and installation of devices ordered under the resulting contract?This information must include,but is not limited to, the following: air conditioning, electrical requirements, special grounding, cabling requirements, space requirements, and any other considerations critical to the installation. After receipt of the County site requirements, the County may cancel an order for a particular copier before acceptance of copier. Additionally,inspections,tests, measurements,or other acts or functions performed by the County must in no manner be construed as relieving Contractor from full compliance with Contract requirements. 5. Damaged Items: Replacement Timing: agree to replace any items and/or components that are received with damages within thirty (30) consecutive calendar days after the notification of damage. 6. Damaged Items: Late Delivery: agree to pay, as liquidated damages, the sum of$50.00 per device per consecutive calendar day after thirty(30)days from the date of notification until the replacement of damaged items have been received by the County. 7. Current Firmware: agrees to install the most current version(s) of firmware into all devices prior to installation. 8. Contractor does not experience hardware delivery delays for the proposed model(s) due to issues with the supply chain. O. Equipment Disposal 1. Equipment Pick-Up and Disposal: agree to pick up and dispose of used equipment already owned by the County, if requested, at no additional charge to the County? (This applies only to existing equipment that is owned by County,not equipment that is under a lease agreement.)The County will provide Contractor with a list of all equipment to be removed and disposed of. 2. Existing Devices Data Security: agree to either destroy the hard drives(for devices with removable hard drives) and provide a certificate of completion at no cost. P. Equipment Demonstration or Trial Counh nf� n—.— RCA-017-23010022 Page 31 of 87 C I ceatl rient Office C3 Office Solutions Lf 6 dhozM Tech File A`o8f4120Q 6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 1. Equipment demonstration: The County agencies may want to test the equipment onsite prior to awarding the contract. If requested, Contractor agrees to provide equipment, configured as proposed, for on-site testing for a minimum of 5 business days. The demonstration must not be conditioned upon an agreement to purchase/lease or execution of a purchase order. 2. Maximum Demonstration or Trial Period: agree that any demonstration or trial period will not exceed 30 calendar days. 3. Conversion of Demonstration or Trial Device: agree that any demonstration or trial device will not be converted to a permanent placement unless the device was new/unused prior to placement. 4. Data Security for Demonstration or Trial Device: Upon removal of a demonstration or trial device, Contractor agrees to take responsibility of securely erasing or destroying residual data stored in the hard disk drive. Contractor will permanently remove all stored County data/images from the hard disk drive and Cache memory within seven (7) calendar days of termination of the placement. Within seven (7) calendar days of data removal services or request by the County, Contractor will provide written certification (See Model Contract Attachment E. Certification for Data Removal) that data removal was completed. IX. TERMS AND CONDITIONS OF SERVICE A. Tracking/Crediting Service Copies: any copies run by any representative of Contractor be tracked and credited back to the County at the end of each service-billing period. B. Preventative Maintenance and Parts Replacement 1. Preventative Maintenance Parts List(s): Contractor will provide the pages from the service manual, for each installed device, indicating the manufacturer's replacement schedule for preventative maintenance (PM)parts, including parts names which may be included in PM Kits, and manufacturer's part numbers to the County? (This information will be used by the County to evaluate service work that is being performed by Contractor. 2. Original Equipment Manufacturer Parts: Contractor agrees to provide only Original Equipment Manufacturer Parts and supplies when repairing, servicing, or supplying consumable items for each device. Failure to do so will constitute a breach of contract and require Contractor to fully compensate the County for any real or perceived loss or damage. 3. Parts Replacement: For the entire life of each device covered under a service contract with the Contractor, Contractor shall replace all parts and provide "Preventative Maintenance"parts according to the manufacturer's recommended replacement schedule. In addition,if any part fails before reaching the manufacturer's estimated life expectancy, Contractor will replace failed parts as long as the device is covered under a service contract by Contractor. 4. Management and Evaluation: The County reserves the right to monitor and evaluate all aspects of Vendor's invoicing and service work that is executed by Contractor for all equipment that is leased or covered under a service contract by Contractor on an ongoing basis. Contractor shall provide all requested lease and service contract data, billing and invoicing data, and/or service call history data within ten (10) business days of such a request whether made by telephone or e-mail. Contractors agree not to object or hinder in anyway the ongoing evaluation of cost, volume, equipment performance and Contractor's performance of services provided to the County. Counh,nf��range RCA-017-23010022 Page 32 of 87 C I uceatl rerrent Office C3 Office Solutions Lf 6 dharm Tech File A`o8f4120Q 6 Digital Multifunctional Copiers, rinters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 5. Data Request: Contractor agree to pay to the County $50.00 in liquidated damages per consecutive day,beyond 10 business days,that Vendor delays delivering requested lease and/or service contract data,billing and/or invoicing data,and/or service call history data. 6. Monthly Reports: Contractor will deliver monthly reports in an electronic format acceptable to the County. The reports will be formatted in an acceptable manner and include the following for each device acquired from Contractor. - make/model - serial number- Contractor ID number—location-room number- the monthly meter readings (for each billable meter per device) i. In addition to the above data, each report will include all service calls performed during the past 30 days, the date and time the call was placed, the date and time the technician arrived onsite, the beginning meter reading of the service call, the ending meter reading of the service call, a complete description of the reason for each call, the remedy provided by Supplier, and a complete list of all parts including the manufacturer's part numbers that were required to complete each service call. ii. All calls will be recorded and be categorized as a service call, return with parts call, a call back, operator error call or courtesy call. These monthly reports shall be provided at no additional expense to the County for the life of the equipment. C. Equipment Relocation 1. Within a building: If, during the contract period, the need arises to move or relocate equipment purchased under this contract within a building,will Contractor agree to move the equipment at no additional charge to the County. 2. From one building to another building: If, during the contract period, the need arises to move or relocate equipment purchased under this contract from one building to another building, will Contractor agree to move the equipment at no additional charge to the County. D. Data Security for proposed Equipment I. Overwrite Capability: proposed devices have the capability for at least a onetime overwrite after the completion of each copy/print/scan job and a structured three(3)times overwrite (DoD) on a weekly off hours (outside of working days, 8:00a.m.- 5:00p.m.) schedule. 2. De-installation of Hard Drives for Purchased Devices at end-of-life: Contractor agrees, at no additional charge, to de-install each hard drive and turn each hard drive over to the custody of personnel authorized by the County so that the County may oversee the complete destruction of the hard drive and any confidential data contained therein. This applies to purchased devices only. 3. Replacement Hard Drive / Overwrite Software: Overwrite Software is included in pricing. Note: Any hard drive replacement shall occur at the end of the life cycle before the device is deinstalled and while the device is still located at the County's site. 4. Hard Drives Erasure and Certification: Contractor agrees to take responsibility of securely erasing or destroying residual data stored in the hard disk drive. Contractor will permanently remove all stored County data/images from the hard disk drive and Cache memory within seven (7) calendar days of termination of the placement. Within seven (7) calendar days of data removal services or request by the County, Contractor will provide written certification (See Model Contract Attachment E. Certification for Data Removal)that data removal was completed. 5. Removal of Hard Drive from the County's Site: Contractor agrees that no hard drive, for any reason, for any device acquired under this Contract, will be removed from the County's site at any time by Contractor, unless all data contained in the hard drive has Counh,nf��range RCA-017-23010022 Page 33 of 87 C I ceatl rient Office C3 Office Solutions Lf 6 dhaM Tech File A`o8f4120Q 6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 been removed utilizing software that will overwrite the hard drive, and that removing a hard drive from the County's site without confirming that the hard drive has been erased will constitute a breach of contract. 6. Protection of Confidential Information: Contractor understands that documents left in or on any device may contain confidential information that must be protected and agrees that all documents found in or on any device by Contractor will be handed to authorized County personnel and that the documents will not be placed in a trash can or recycle bin by any representative of Contractor. E. Supplies 1. Supply Shipping: agree to ship and/or deliver supplies (including toner and staples) to the County for no additional charge? If no, please explain how shipping charges will be determined. 2. Supply Shipping: 1-2 Business day for toner to be delivered after it has been ordered. 3. Supply Shipping: Late Delivery: To assure the County that Contractor's intention is to deliver toner within the number of days stated above, Contractor will compensate the County with$5.00 credit for each late delivery. 4. Used Toner and Toner Containers: Contractor will pick up the empty/used toner containers at no cost. 5. Cost of Staples: $50.00 per box of 3 cartridges. 15000 Staples Per Box. 6. Auto Supply Replenishment: Contractor ship supplies automatically based on the usage of each device without the County having to place an order. 7. Spare set of toners on-site: Contractor will allow the County to keep a spare set of toners on hand(at each site) for each model type as well as for each high-volume device, at no additional cost. F. Extended Service Coverage 1. Years 6 and 7: When any device is 5 years old, if the device has not reached the 60- month volume(see Terms and Conditions of Acquisition)and the device is experiencing an average of 1 or fewer service calls per month,will Contractor offer extended coverage for years 6 and 7. 2. Terms for Extended Coverage: Contractor will offer the same level of service for years 6 and 7 (as provided for the first 5 years). 3. Service Rate Increase: As compared to the proposed rates for Year 5, the estimated service rate increase for years 6 and 7 is 10%. X. CURRENT PRINTER FLEET SERVICE/SUPPLIES A. Current Printer Fleet Services/Supplies Terms 1. Makes/Models: Service/Supplies will be provided for all currently installed make/models listed. 2. On an "As-is"Basis: Contractor provide service for the existing printer fleet on an as-is basis, i.e., with no inspection or charges to "bring the equipment up to contract-level specifications" before the contract begins? Any device that will not produce a printed page at the start of the contract will be excluded from this requirement. The County will take into consideration the exclusion of any printer found to be operable,but in extremely poor condition. 3. Contractor agrees that the contract cannot be assigned to another Service Company without the written permission of the County or canceled by Contractor except for non- payment of the service contract by the County. Counh,nf��range RCA-017-23010022 Page 34 of 87 C I ceatl rient Office C3 Office Solutions Lf 6 dha&f Tech File A`o8f4120Q 6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 4. Contractor agrees to submit all contract invoices and billing in a timely manner. The contract shall include network interface support, labor, and all consumable parts and supply items excluding paper. The contract shall include all parts required by the equipment manufacturer to keep all equipment operating within manufacturer specifications. The service contract shall also include all travel time,mileage, and labor. 5. Firmware Upgrades (after initial installation): Except for firmware upgrades Contractor will install prior to delivery of a device, Contractor agrees to NOT take the initiative to do any additional firmware upgrades or change configuration settings without the County's permission. 6. Adding Printers/MFPs to the Contract: Contractor agrees that printers/MFPs can be added to the contract at the proposed rates at any time, provided the model of the additional printer is already under contract or a new model is approved by Contractor and connected to the County's network. 7. Equipment Replacement: Contractor shall replace printers that cannot be repaired on a like-for-like basis at no additional cost as long as the contract is in effect and also agree that all replacement devices shall become property of the County? (This will apply to all devices covered under the contract.NO 8. Printer Relocation by the County: If during the contract period, the need arises to move a printer covered under this contract, Contractor allows County personnel to move the equipment without affecting the contract coverage. 9. Printer Relocation Notification: Contractor allows printer/MFP relocation notifications via email at service(iLc3tech.com. 10. Annual Preventative Maintenance on all devices covered under the contract: Contractor provide annual preventative maintenance for printers/MFPs covered under this contract at no additional cost. 11. Parts Replacement for Existing Devices: For the entire life of each existing device covered under a service contract with Contractor, Contractor will replace all parts and provide"Preventative Maintenance"parts according to the manufacturer's recommended replacement schedule? In addition, if any part fails before reaching the manufacturer's estimated life expectancy, will Contractor replace failed parts as long as the device is covered under a service contract by Contractor. 12. Supply Failure Rate: average failure rates for OEM: 1%, and for 3rd Party: 1%. B. Current Printer Fleet Service/Supplies Pricing 1. Cost-per-print for a contract that uses only OEM parts and supplies as well as pricing for a contract that uses third party high-quality compatible supplies. Pricing for B/W Prints on B/W Devices (OEM parts and supplies) 3rd Party parts and supplies) $0.044 $.0179 Pricing for B/W Prints on Color Devices (OEM parts and supplies) (3rd Party parts and supplies) $0.044 $0.0179 Pricing for Color Prints OEM parts and supplies) 3rd Party parts and supplies) $0.24 1 $0.11 Counh,nf��range RCA-017-23010022 Page3S of 87 C I ceatl rient Office C3 Office Solutions Lf 6 dh Tech File A`o8f4120Q 6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 XL SOFTWARE TECHNICAL REQUIREMENTS A. Option 1 - On-Premises Software Solution: PaperCutMFD version 22.0 B. Support and Recommended Server Operating System(s) 1. Supported Server Operating Systems: Microsoft Windows(64-bit),Apple macOS 10.15 (Catalina) or higher, Windows Server 2022 / 2019 / 2016 /2012 R2 / 2012 / Windows 11 /Windows 10 2. Recommended Server Operating Systems: Note: Core, server, advanced server, enterprise edition, 64-bit edition, workstation, professional versions all supported. If using Windows Server 2012 or 2012 R2, make sure the Server-Gui-Mgmt-Infra feature of Windows Server is installed. 3. Universal Print Driver Offered i. Universal Print Driver allow the user full access the device's finishing options,i.e., stapling and 3-hole punch ii. Devices can be remotely configured individually or in groups of like devices. 4. Secure Print Release ("Follow-Me"): This capability provides the ability for the sender to have their document(s) printed only if their ID code is entered at the machine. The user should be able to request, from any device on the network which is configured for this function,that their print job be printed at the device from which the request is made. 5. User Identification: Users can be assigned a unique identification number 6. Cost Accounting: Tracked activity can be assigned to one or more accounting codes as defined by the County. 7. Activity Management: Device features and functions can be limited by user, organization, accounting code, or any combination. 8. User Limiting Function: Users can be assigned hard volume or cost limits that prevent further use until approval(s)are granted.These same limits can be"awareness"warnings at various thresholds, with no usage prevention. 9. Server-Based Document Processing: Action taken for a scanned document will be handled at the server level rather than making use of device resources. 10. Automatic Generation and Distribution of Reports: reports are able to have automatic generation and distribution. 11. User Authentication: Users must use an assigned access code in order to gain access to device features and functions. This access code can be entered at the desktop or at the device. 12. Active Directory Authentication Support: solution being proposed supports Active Directory authentication. 13. Print Driver Auto Deploy: has an auto print driver deploy option which allows for auto- loading of print drivers based on specific subnets with no additional cost. 14. Pricing: Embedded Software License Cost: one-time purchase cost per newly installed device for the license to enable the proper functional interoperability with software. iii. $332.80 per license per Multi-Function device iv. $1,16.80 per device for required installation/configuration support v. $520.00 per server 15. Pricing: Card Reader for Copier/MFDs: $144 per card reader, connected via USB. Counh nf� n—.— RCA-017-23010022 Page 36 of 87 C I ceatl rient Office C3 Office Solutions Lf 6 dhiln Tech File A`o8f4120Q 6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 16. Pricing: Ongoing Maintenance/Support Pricing: $416 per device for 5 years. 17. Multiple Instances: In the event that the County would need multiple instances of the proposed software for departments due to the network infrastructure/firewalls. vi. $520.00 per server 18. Training: Training included during implementation and ongoing. vii. User Based Training viii. Admin Training. ix. Knowledge Base and Manuals available 24/7 x. $0 per hour for up to 10 people 19. Professional Services: price for professional services for solution customization and/or additional support. xi. $116.80 per hour. C. Option 2 - Cloud Based Solution: PaperCut 22.0-PaperCut MF 1. Universal Print Driver Offered i. Universal Print Driver allow the user full access the device's finishing options,i.e., stapling and 3-hole punch 11. Devices can be remotely configured individually or in groups of like devices. iii. Device provides automatic device discovery. 2. Secure Print Release ("Follow-Me")- This capability provides the ability for the sender to have their document(s) printed only if their ID code is entered at the machine. The user should be able to request, from any device on the network which is configured for this function,that their print job be printed at the device from which the request is made. 3. User Identification: Users can be assigned a unique identification number 4. Cost Accounting: Tracked activity can be assigned to one or more accounting codes as defined by the County. 5. Activity Management: Device features and functions can be limited by user, organization, accounting code, or any combination. 6. User Limiting Function: Users can be assigned hard volume or cost limits that prevent further use until approval(s)are granted.These same limits can be"awareness"warnings at various thresholds, with no usage prevention. 7. Server-Based Document Processing: Action taken for a scanned document will be handled at the server level rather than making use of device resources. 8. Automatic Generation and Distribution of Reports: reports are able to have automatic generation and distribution. 9. User Authentication: Users must use an assigned access code in order to gain access to device features and functions. This access code can be entered at the desktop or at the device. 10. Active Directory Authentication Support: solution being proposed supports Active Directory authentication. 11. Print Driver Auto Deploy: Solution proposed has an auto print driver deploy option which allows for auto-loading of print drivers based on specific subnets. 12. Pricing: Embedded Software License Cost: the cost per newly installed device for the license to enable the proper functional interoperability with software proposed. i. $332.80 per license per Multi-Function device per one-time (specify one-time, Counh,nf��range RCA-017-23010022 Page 37 of 87 C I ceatl rient Office C3 Office Solutions Lf 6 dhalM Tech File A`o8f4120Q 6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 monthly, annually) ii. $116.80 per device for required installation/configuration support iii. $520.00 per server 13. Pricing: Card Reader for Copier/MFDs: $144 per card reader, connected via USB. 14. Pricing: Ongoing Maintenance/Support Pricing: $416 per device for 5 years. 15. Multiple Instances:If the County would need multiple instances of the proposed software for departments due to the network infrastructure/firewalls. iv. $520.00 per server 16. Training: Training included during implementation and ongoing. v. User Based Training vi. Admin Training. vii. Knowledge Base and Manuals available 24/7 viii. $0 per hour for up to 10 people 17. Professional Services: price for professional services for solution customization and/or additional support. ix. $116.80 per hour. XII. SUPPORT FOR SOFTWARE SOLUTION A. Device Management and Usage Tracking Software Support 1. Placing a Support Call: i. Support calls are available by web portal 24/7 (www.c3tech.com/my-c3) ii. Phone M-F 8:00am-5:00pm phone (714) 689-1700 iii. Email(service ckc3tech.com). iv. Asset Tag and or Serials will be needed to initiate support. 2. Method of Delivery of Support Services: Software Support will be delivered by a remote access conference connection. Users can also phone in to listen/speak in conversation. 3. Priority 1, Critical: "Critical" is defined as any system status where a major feature fails to function, the system is not functioning, or a major business process is seriously disrupted. i. Target Response in 1 hours 11. Target Resolution in 4 hours 4. Escalation Process for Priority 1 Issues: "Escalation Process" is defined as a specific sequence of documented, hierarchical actions that is expected to take place to reach problem resolution. For issues not resolved within the target resolution period, please describe your escalation process for Priority 1 issues. i. Escalation of Priority 1 Issues will be taken by C3's internal CIO and software Contractor's emergency team. Client will be communicated as information are updated. 5. Compensation for Exceeding the Target Resolution Period for Priority 1 Issues:NO 6. Priority 2, High: "High" is defined as any system status where a major feature intermittently fails to function, or a major business process is intermittently seriously disrupted. i. Target Response in 4 hours Counh,nf��range RCA-017-23010022 Page 3R of 87 C I uceatl rerrent Office C3 Office Solutions Lf 6 db Tech File A`o8f4120Q 6 Digital Multifunctional Copiers,Thioters,%oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 ii. Target Resolution in 8 hours 7. Escalation Process for Priority 2 Issues: "Escalation Process" is defined as a specific sequence of documented, hierarchical actions that is expected to take place to reach problem resolution. For issues not resolved within the target resolution period, please describe your escalation process for Priority 2 issues. i. Escalation of Priority 2 Issues will be taken by C3's internal IT Manager and software Contractor's level 3 team. Client will be communicated as information are updated. 8. Compensation for Exceeding the Target Resolution Period for Priority 2 Issues: NO 9. Priority 3,Medium: "Medium"is defined as any system status where a feature intermittently fails to function, or a business process is intermittently disrupted. i. Target Response in 8 hours ii. Target Resolution in 24 hours 10. Escalation Process for Priority 3 Issues: Escalation of Priority 3 Issues will be taken by C3's internal Level II Team and software Contractor's level 2 team. Client will be communicated as information are updated. 11. Priority 4: Low: resolution time period for support calls related to a minor usability, presentation or cosmetic problem that does not affect the ability to use the product. i. Target Response in 24 hours ii. Target Resolution in 48 hours XIII. HARDWARE CATALOG AND HARDWARE PRICING A. Hardware Catalog and Hardware pricing on Attachment D,page 42. B. All devices shall be new/unused, the most current model version, and newly manufactured as defined in the Contract. C. Prices include all requirements,including all expenses for set-up,delivery,installation of device, a surge protector, a line conditioner(if recommended by the manufacturer), and a stand/pedestal as recommended by the manufacturer(if required). D. Prices include a truck or van delivered price to the install location.Prices are F.O.B. to the delivery point, with Contractor assuming all responsibility in making necessary adjustments with freight companies or in replacing all devices damaged in transit to the satisfaction of the County. E. All prices for Optional Equipment shall include all expenses for set-up, delivery, and installation of optional equipment. XIV. SERVICE PRICING A. Contractor agrees that the service contract cannot be assigned to another Service Company without the written permission of the County or canceled by Contractor except for non-payment of the service contract by the County. Contractor also agrees to submit all service contract invoices and billing in a timely manner. All service contract requirements shall apply if equipment is purchased or leased. The service contract shall include network interface support, unlimited supplies of all toner, all developer, drums, all consumable parts, toner waste containers, and all other supply items excluding paper.The service contract shall include all parts and Preventive Maintenance(PM)parts as required by the equipment manufacturer to keep all equipment operating within manufacturer specifications. Contractor will be required to use Original Equipment Manufacturer (OEM) parts Counh nf� n—.— RCA-017-23010022 Page 39 of 87 C I ceatl rient Office C3 Office Solutions Lf 6 dhaM Tech File A`o8f4126Q6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 and supplies when servicing the fleet of equipment.Replacement of PM parts shall occur according to the manufacturer's schedule. The service contract shall also include all travel time,mileage, and labor. B. Service billing shall occur Quarterly in Arrears based on actual usage, with no minimum volume guaranteed. Rates are as listed below: Segment: Year 1: Year 2: Year 3: Year 4: Year 5: Copier/MFD-35PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 BAV Copier/MFD-45PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 BAV Copier/MFD-55PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD-65PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD- 75PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD- 85PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 BAV $0.00343 B/W $0.00378 B/W Copier/MFD-95PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 BAV $0.00343 B/W $0.00378 B/W Copier/MFD-35PPM $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Color $0.0347 Color $0.0347 Color $0.0371 Color $0.04 Color $0.044 Color Copier/MFD-45PPM $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Color $0.0347 Color $0.0347 Color $0.0371 Color $0.04 Color $0.044 Color Copier/MFD-55PPM $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Color $0.0347 Color $0.0347 Color $0.0371 Color $0.04 Color $0.044 Color Copier/MFD-65PPM $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Color $0.0347 Color $0.0347 Color $0.0371 Color $0.04 Color $0.044 Color Copier/MFD-75PPM $0.00297 B/W $0.00297B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Color $0.0297 Color $0.0297 Color $0.0371 Color $0.04 Color $0.044 Color Segment: Year 1: Year 2: Year 3: Year 4: Year 5: Production Copier/MFD- $0.00297 B/W $0.00297 B/W $0.00318B/W $0.00343 B/W $0.00378 B/W 110PPM B/W Production Copier/MFD- $0.00297 B/W $0.00297 B/W $0.00318B/W $0.00343 B/W $0.00378 B/W 120PPM B/W Production Copier/MFD- $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W 75PPM Color $0.0297 Color $0.0297 Color $0.0318 Color $0.0343 Color $0.0378 Color MFP-30PPM B/W Laser $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 BAV MFP-30PPM B/W(Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 BAV Software Compatible MFP-30PPM Color(Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W $0.24 Color $0.24 Color $0.257 Color $0.278 Color $0.306 Color MFP-30PPM Color(Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W Software Compatible $.24 Color $.24 Color $0.257 Color $0.278 Color $0.306 Color MFP-50PPM B/W Laser $0.044 B/W $0.044 B/W $0.047 BAV $0.051 B/W $0.056 B/W MFP-50PPM B/W(Laser) $0.044 B/W $0.044 B/W $0.047 BAV $0.051 B/W $0.056 B/W Software Compatible $0.24 Color $0.24 Color $0.257 Color $0.278 Color $0.306 Color MFP-50PPM Color(Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W $0.24 Color $0.24 Color $0.257 Color $0.278 Color $0.306 Color MFP-50PPM Color(Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W Software Compatible $0.24 Color $0.24 Color $0.257 Color $0.278 Color $0.306 Color Printer-30PPM B/W $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W (Laser) Printer-30PPM Color $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W (Laser) $0.24 Color $0.24 Color $0.257 Color $0.278 Color $0.306 Color Printer-50PPM B/W $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W Laser Printer-50PPM Color $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W Laser $0.24 Color $0.24 Color $0.257 Color $0.278 Color 0.306 Counh, fs nrnnge RCA-017-23010022 pa-e 40 of d iWmerflerient Office C3 Office Solutions I dhV Tech File`8f4l2ITL 6 �`�Y Digital Multifunctional Copiers, rinters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 ATTACHMENT B PAYMENT AND COMPENSATION I. COMPENSATION: This is a finn-fixed fee Contract between County and Contractor of Digital Multifunctional Copiers, Related Accessories and Services as set forth in Attachment A, Scope of Work. Contractor agrees to accept the specified compensation as set forth in this Contract as full payment for performing all services and furnishing all staffing and materials required,for any reasonably unforeseen difficulties which may arise or be encountered in the execution of the services until acceptance, for risks connected with the services, and for performance by Contractor of all its duties and obligations hereunder. Contractor shall only be compensated as set forth herein for work performed in accordance with the Scope of Work. County shall have no obligation to pay any sum in excess of the fixed rates specified herein unless authorized by amendment in accordance with Articles C & P of County Contract Terms and Conditions. II. PAYMENT TERMS: Payment will be net thirty(30)calendar days after receipt of an invoice in a format acceptable to County. Invoices will be verified and approved by County and subject to routine processing requirements. The responsibility for providing an acceptable invoice to County for payment rests with Contractor. Incomplete or incorrect invoices are not acceptable and will be returned to Contractor for correction. Billing shall cover services and/or goods not previously invoiced. Contractor shall reimburse County for any monies paid to Contractor for goods or services not provided or when goods or services do not meet the contract requirements. Payments made by County shall not preclude the right of County from thereafter disputing any items or services involved or billed under this contract and shall not be construed as acceptance of any part of the goods or services. III. Price Increase/Decreases: No price increases will be permitted during the first period of Contract. County requires documented proof of cost increases on Contracts prior to any price adjustment. A minimum of 30-days advance notice in writing is required to secure such adjustment. No retroactive price adjustments will be considered. All price decreases will automatically be extended to County of Orange. County may enforce, negotiate, or cancel escalating price Contracts or take any other action it deems appropriate, as it sees fit. The net dollar amount of profit will remain firm during the period of Contract. Adjustments increasing Contractor's profit will not be allowed. IV. Firm Discount and Pricing Structure: Contractor guarantees that prices quoted are equal to or less than prices quoted to any other local, State or Federal government entity for services of equal or lesser scope. Contractor agrees that no price increases shall be passed along to County during the term of this Contract not otherwise specified and provided for within this Contract. V. Contractor's Expense: Contractor will be responsible for all costs related to photo copying,telephone communications and fax communications while on County sites during the performance of work and services under this Contract. VI. Payment Terms: Any purchase invoices are to be submitted following delivery and acceptance. Any lease invoices are to be submitted in advance, once per period as determined by option selected by County,for the fixed cost by item to the user agency/department to the ship-to address,unless otherwise directed in this Contract. Service invoices are to be submitted quarterly in arrears based on actual usage and aligned with the County's fiscal year. Contractor shall reference Contract number on invoice. Payment will be net 30 days after receipt of an invoice in a format acceptable to County of Orange and verified and approved by the agency/department and subject to routine processing requirements. The responsibility for providing an acceptable invoice rests with Contractor. Counh nf� n—.— RCA-017-23010022 Page 41 of R7 C I ceatl rient Office C3 Office Solutions Lf 6 dhilM Tech File A`o8f4120Q 6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 Billing shall cover services and/or goods not previously invoiced. Contractor shall reimburse County of Orange for any monies paid to Contractor for goods or services not provided or when goods or services do not meet Contract requirements. Payments made by County shall not preclude the right of County from thereafter disputing any items or services involved or billed under this Contract and shall not be construed as acceptance of any part of the goods or services. VIL Taxpayer ID Number: Contractor shall include its taxpayer ID number on all invoices submitted to County for payment to ensure compliance with IRS requirements and to expedite payment processing. VIIL Payment—Invoicing Instructions: Contractor will provide an invoice on Contractor's letterhead for goods delivered and/or services rendered. In the case of goods, Contractor will leave an invoice with each delivery. Each invoice will have a number and will include the following information: a. Contractor's name and address b. Contractor's remittance address, if different from 1 above C. Contractor's Taxpayer ID Number d. Name of County Agency/Department C. Delivery/service address f. Contract TBD g. Agency/Department's Account Number h. Date of invoice i. Product/service description, quantity, and prices j. Sales tax, if applicable k. Freight/delivery charges,if applicable 1. Total The responsibility for providing an acceptable invoice to County for payment rests with Contractor. Incomplete or incorrect invoices are not acceptable and will be returned to Contractor for correction. County's Project Manager, or designee, is responsible for approval of invoices and subsequent submittal of invoices to the Auditor-Controller for processing of payment. *Please send invoices according to the instructions by each Department. IX. Payment (Electronic Funds Transfer (EFT): County of Orange offers contractors the option of receiving payment directly to their bank account via an Electronic Fund Transfer(EFT)process in lieu of a check payment. Payment made via EFT will also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address will need to be provided to The County of Orange via an EFT Authorization Form. To request a form,please contact the agency/department Procurement Buyer listed in Contract. Upon completion of the form, please mail, fax, or email to the address or phone listed on the form. Counh,of^^range RCA-017-23010022 Pne a 42 of �R,y7- C iWceatlerient Office C3 Office Solutions I f 6 d_b Tech File No8f412VL 6 Digital Multifunctional Copiers,Priaters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 ATTACHMENT C STAFFING PLAN 1. KEY PERSONNEL Respondents must identify all key staff members proposed to be assigned to the Contract if awarded to Respondent. Respondent shall provide the following information on each proposed staff member to be assigned to the Proposed Contract. Use additional sheets as needed. Name Classification/ Year of Years with Professional Licenses Designation Experience Company or Credentials Tony Sanchez CEO 30+ 11 Tricia Sanchez CFO 30+ 11 Davis Tran VP of 10 10 Operations Dennis McCabe Service 30+ 6 Sharp and Canon Manager Certified Technician Sandra Magazzu AR 30+ 1 Scott Sanchez Sales Manager 3 3 The substitution or addition of other key individuals in any given category or classification shall be allowed only with prior written approval of County Project Manager or designee. II. SUBCONTRACTORS Listed below are subcontractor(s) anticipated by Contractor to perform services as specified in Attachment A. Substitution or addition of Contractor's subcontractors in any given project function shall be allowed only with prior written approval of County's Project Manager. Company Name& Address Contact Name and Telephone Project Function Number Not Applicable Counh,nf��range RCA-017-23010022 Page 43 of 87 C I ceafferment Office C3 Office Solutions Lf 6 dh Tech File NTT 2 6 Digital Multifunctional Copiers,Thinters, oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 ATTACHMENT D HARDWARE CATALOG AND HARDWARE PRICING I. Hardware Segments: B/W Copier/MFD: Copy/Print/Scan A. Minimum Requirements for the B/W Copier/MFD Segments 1. Copier/MFD - 35 PPM B/W 2. Copier/MFD -45 PPM B/W 3. Copier/MFD - 55 PPM B/W 4. Copier/MFD - 65 PPM B/W 5. Copier/MFD - 75 PPM B/W 6. Copier/MFD - 85 PPM B/W 7. Copier/MFD- 95 PPM B/W All proposed devices must meet the following minimum requirements. Device General Printing DPI Must have minimum copy/print DPI of 600 x 600 d i Accepted Paper 0 Avery Labels(from By-Pass Tray) Types . Envelopes(from the By-Pass Tray) • Cover Stock(from the By-Pass Tray)Minimum Weight: 110 lb. • Index Paper(from the By-Pass Tray)Minimum Weight: 90 lb. • Recycled Paper up to and including 100%Post-Consumer Waste(PCW)paper • Zoom range 25%to 400% Duplexing Min paper size: 8.5 x 11 Max paper size: 11 x 17 Network Printing Controller Type Devices must have Embedded Print Controllers w/NIC Card Driver(s) Current drivers for the proposed devices: PCL Version: 5e or 6 Additional Remote Administration: The Print Controller must allow IT the ability to access the Controller device from the network and perform administrative functions remotely without Requirements on additional software. device Secure/Private/Confidential Printing: This must include all hardware,i.e.,hard drive and/or memory,and software required to be fully functional without additional software. For devices with Print driver functionality must allow the user to select all finishing options as applicable finishing options based on the configuration of the device. Scanning Scanner • Scan to Email output/destination . Scan to Network • Scan to File Folder • Scan to Cloud Drive Scanner . PDF output/file type: . JPEG Scanner Minimum . minimum Scan DPI of 600 x 600 dpi Resolution: AD and LDAP All devices must support all functions and applications of Active Directory's central authentication and authorization services as implemented by IT through the use of LDAP directory services. Document Feeder: Minimum RADF Minimum paper size of 8.5 x 11 Maximum paper size of 11 x 17 Document feed capacity minimum of 50-sheets Cann(-fnratage RCA-017-23010022 page dd ofd C I merfl atnent Office C3 Office Solutions L. ro,dh . Tech File"W412N2 6 Digital Multifunctional Copiers, rinteA,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 1. Minimum Speed 35PPM: Copier/MFD-35PPM B/W Segment a. Required Equipment Make/Model: Sharp BP-50M36 Purchase Price: $ 1,746.00 Device Speed: 36 PPM B/W Scanner Speed: 80 IPM Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: Bypass tray/50 sheet(s) 100-sheet(or 20 envelope)bypass tray Sheets: 100 Adjustable up to 11 x 17/500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17/500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Additional Included Source(if applicable) Sheets: Additional Included Source(if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or Optional Equipment Description: Manufacturer Part# "NA"if not available PostScript level 3 Print Driver: #MX-PK13L $120 Scanner upgrade to Single Pass Duplex Scanning: #NA Color Scanning: #Inc lnc Scans in a Searchable PDF file format: #Inc $lnc Faxing(analog): #BP-FX11 $240 Additional Paper Tray(8.5 x 11): #BP-DE15 $480 Minimum of 1,000 Sheets Sheets: 2100 Work/Utility Table or Surface: #MX-UT10 $67.20 Convenience Stapler(please note if this is #3806V864 $163.80 included in above Work/Utility Table or Surface): Option 1: Inner: 1-Tray Stacker with Stapling: #BP-FNI 1 $446.40 Min: Tray 1: 500-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions M Yes No Option 2: Inner: 1-Tray Stacker with Stapling $624 and 3-hole punch: #BP-FN1 I+BP-PN14B Min: Tray 1: 500-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: M Yes No Min: 3-hole punch with 2-positions Option 3: External: 1-Tray Stacker with Stapling: #BP-FN13 $912 Min: Tray 1: 500-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions ELYes DNo Option 4: External: 2-Tray Stacker with Stapling $1,320.00 and 3-hole punch: #BP-FN15+MX-PN16B Min: Tray 1: 250-sheets;Tray 2: 500-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: M Yes No Min: 3-hole punch with 2-positions Coin Op Unit that accepts change and bills Make/Model ACDI $1,737.00 #EX2000-B+7000EFS+ PCConnect Coun(, fnratage RCA-017-23010022 page 45 ofR7 C I usual r�rl�ment Of ace C3 Office Solutions L. ro,db . Tech File"W41 6 Digital Multifunctional Copiers, rinteA, oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 2. Minimum Speed 45PPM: Copier/MFD -45PPM B/W Segment a. Required Equipment Make/Model: Sharp BP-50M45 Purchase Price: $1,925.00 Device Speed: 45 PPM B/W Scanner Speed: 801PM Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: 100-sheet(or 20 envelope) Bypass tray/50 sheet(s) bypass tray Sheets: 100 Adjustable up to 11 x 17/500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17/500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Stand/3 x 550-sheet Paper LCT 8.5 x 11/ 1,000 sheet(s) Drawers Sheets: 1100 Additional Included Source(if applicable) Sheets: Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available PostScript level 3 Print Driver: #MX-PK13L $120 Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Color Scanning: #Inc $Inc Scans in a Searchable PDF file format #Inc $Inc Faxing(analog): # BP-FX 11 $240 Work/Utility Table or Surface: # MX-UT10 $67.20 Convenience Stapler(please note if this is # 3806V864 $163.80 included in above Work/Utility Table or Surface): Option 1: Inner: 1-Tray Stacker with Stapling: # BP-FNl1 $446.40 Min: Tray 1: 500-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions F1 Yes No Option 2: Inner: 1-Tray Stacker with Stapling $624.00 and 3-hole punch: # BP-FN1 I+BP-PN14B Min: Tray 1: 500-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: M Yes No Min: 3-hole punch with 2-positions Option 3: External: 1-Tray Stacker with Stapling: #BP-FN13 $912.00 Min: Tray 1: 500-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions ELYes DNo Option 4: External: 2-Tray Stacker with Stapling $1,320.00 and 3-hole punch: #BP-FN15+MX-PN16B Min: Tray 1: 250-sheets; Tray 2: 500-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: Z Yes No Min: 3-hole punch with 2-positions Counh,of^ n—.— RCA-017-23010022 Pa-a 46 �dZ C I ;u ��rl�ment Office C3 Office Solutions I f 6 d_b Tech File ATf412VL 6 `y Digital Multifunctional Copiers,Printers,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 3. Minimum Speed 55PPM: Couier/MFD -55PPM B/W Segment a. Required Equipment Make/Model: Sharp BP-50055 Purchase Price: $2,142.40 Device Speed: 55 PPM B/W Scanner Speed: 80 1PM Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: 100-sheet(or 20 envelope) Bypass tray/50 sheet(s) bypass tray Sheets: 100 Adjustable up to 11 x 17/500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17/500 sheet(s) 550-sheet Paper Drawer Sheets: 550 2,100-sheet Split Tandem LCT 8.5 x 11 /2,000 sheet(s) Paper Drawers Sheets: 2100 Additional Included Source(if applicable) Sheets: Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available PostScript level 3 Print Driver: #MX-PK13L $120 Scanner upgrade to Single Pass Duplex Scanning: #NA $NA #Inc $Inc Scans in a Searchable PDF file format #Inc $Inc Faxing(analog): # MX-FX 11 $240 Work/Utility Table or Surface: # BP-UT 10 $67.20 Convenience Stapler(please note if this is # 3806V864 $163.80 included in above Work/Utility Table or Surface): Option 1: External: 1-Tray Stacker with Stapling: # BP-FN13 912 Min: Tray 1: 1,000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions ELYes El No Option 2: External: 2-Tray Stacker with Stapling $1,320.00 and 3-hole punch: # BP-FN15+MX-PN16B Min: Tray 1: 250-sheets;Tray 2: 1,000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: M Yes No Min: 3-hole punch with 2-positions Counh nf� n—.— RCA-017-23010022 Page 47 C I uceatl rerrent Office C3 Office Solutions Lf 6 dhirM Tech File A`o8f4120Q 6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 4. Minimum Speed 65PPM: Couier/MFD -65PPM B/W Segment a. Required Equipment Make/Model: Sharp BP-50065 Purchase Price: $2,667.40 Device Speed: 65 PPM B/W Scanner Speed: 80 1PM Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: 100-sheet(or 20 envelope) Bypass tray/ 100 sheet(s) bypass tray Sheets: 100 Adjustable up to 11 x 17/500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17/500 sheet(s) 550-sheet Paper Drawer Sheets: 550 2,100-sheet Split Tandem LCT 8.5 x 11 /2,000 sheet(s) Paper Drawers Sheets: 2100 Additional Included Source(if applicable) Sheets: Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available PostScript level 3 Print Driver: # MX-PK13L $120 Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Color Scanning: # Inc $Inc Scans in a Searchable PDF file format: # Inc $Inc Faxing(analog): # MX-FX11 $240 Additional Paper Tray(8.5 x 11): # BP-LC10 $398.40 Minimum of 2,000 Sheets Sheets: 3000 Work/Utility Table or Surface: # BP-UT 10 $67.20 Convenience Stapler(please note if this is # 3806V864 $163.80 included in above Work/Utility Table or Surface): Option 1: External: 1-Tray Stacker with Stapling: # BP-FN13 $912 Min: Tray 1: 1,000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions E Ly--e—s 0 No Option 2: External: 2-Tray Stacker with Stapling $1,320 and 3-hole punch: # BP-FN15+MX-PN16B Min: Tray 1: 250-sheets;Tray 2: 1,000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: M Yes No Min: 3-hole punch with 2-positions Counh,of^^rnn�e RCA-017-23010022 Pne a 4R adz C iWceatlerrent Office C3 Office Solutions I f 6 d_b Tech File ATf4126L 6 Digital Multifunctional Copiers,Printers, oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 5. Minimum Speed 75PPM: Couier/MFD -75PPM B/W Segment a. Required Equipment Make/Model: Sharp BP-70M75 Purchase Price: $4,244.72 Device Speed: 75 PPM B/W Scanner Speed: 140 IPM Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: 100-sheet bypass tray Bypass tray/ 100 sheet(s) (letter/le_a�ger/statement) Sheets: 100 500-sheet bypass tray Sheets: 500 Adjustable up to 11 x 17/500 sheet(s) (letter/le ag l/ledger/statement) 500-sheet bypass tray Sheets: 500 Adjustable up to 11 x 17/500 sheet(s) (letter/le gal/ledger/statement) Tray 1 - 1250 sheets(letter), LCT 8.5 x 11 /2,000 sheet(s) Tandem Tray 2-850 sheets(letter) Sheets: 2100 Additional Included Source (if applicable) Sheets: Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available) PostScript level 3 Print Driver: #Inc $Inc Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc Scans in a Searchable PDF file format: #Inc $Inc Faxing(analog): #BP-FXl1 $240 Additional Paper Tray(8.5 x 11): #BP-LC 1 1 $398.40 Minimum of 2,000 Sheets Sheets: 3500 Work/Utility Table or Surface: #NA Convenience Stapler(please note if this is #3806V864 $163.80 included in above Work/Utility Table or Surface): Option 1: External: 1-Tray Stacker with Stapling: # MX-FN34 $1,083.84 Min: Tray 1: 1,000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions E Ly--e—s 0 No Option 2: External: 2-Tray Stacker with Stapling $1,261.44 and 3-hole punch: #MX-FN34+MX-PN16B Min: Tray 1: 250-sheets; Tray 2: 1,00-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: H Yes No Min: 3-hole punch with 2-positions Counh,of^ n—.— RCA-017-23010022 Pne a 49 adz C iWceatlerient Office C3 Office Solutions I f 6 dhdR Tech File No8f4120L 6 Digital Multifunctional Copiers,Priaters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 6. Minimum Speed 85PPM: Couier/MFD -85PPM B/W Segment a. Required Equipment Make/Model: Sharp BP-70M90 Purchase Price: $ 5,900.72 Device Speed: 90 PPM B/W Scanner Speed: 1401PM NEMA ID: NEMA 5-20 Minimum,required sources/sheets: Paper Tray Description: Paper Tra Capacity: 100-sheet bypass tray Bypass tray/ 100 sheet(s) (letter/le alg /ledger/statement) Sheets: 100 500-sheet bypass traX Sheets: 500 Adjustable up to 11 x 17/500 sheet(s) (letter/le alg /ledger/statement) 500-sheet bypass tray Sheets: 500 Adjustable up to 11 x 17/500 sheet(s) (letter/legal/ledger/statement) Tray 1 - 1250 sheets(letter), LCT 8.5 x 11/2,000 sheet(s) Tandem Tray 2- 850 sheets letter Sheets: 2100 Additional Included Source (if applicable) Sheets: Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available PostScript level 3 Print Driver: #Inc $Inc Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc Scans in a Searchable PDF file format: #Inc $Inc Additional Paper Tray(8.5 x 11): #BP-LC11 $398.40 Minimum of 2,000 Sheets Sheets: 3500 Work/Utility Table or Surface: #BP-UT10 $67.20 Convenience Stapler(please note if this is #3806V864 $163.80 included in above Work/Utility Table or Surface): Option 1: External: 1-Tray Stacker with Stapling: #MX-FN34 $1,083.84 Min: Tray 1: 1,000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions ELYes DNo Option 2: External: 2-Tray Stacker with Stapling $1,261.44 and 3-hole punch: #MX-FN34+PN16B Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: H Yes No Min: 3-hole punch with 2-positions Counh nf� n—.— RCA-017-23010022 Page i0 of 87 C I uceatl rerrent Office C3 Office Solutions Lf 6 db Tech File A`o8f4120Q 6 Digital Multifunctional Copiers, rinters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 7. Minimum Speed 95PPM: Couier/MFD -95PPM B/W Segment a. Required Equipment Make/Model: MX-M1056 Purchase Price: $9,508.56 Device Speed: 105 PPM B/W Scanner Speed: 240 IPM NEMA ID: NEMA 6-20 Minimum,required sources/sheets: Paper Tray Description: Paper Tra Capacity: Bypass tray/ 100 sheet(s) 100-sheet multi-bypass tray Sheets: 100 500 sheets Sheets: 500 Adjustable up to 11 x 17/500 sheet(s) (letter/le alg /ledger/statement/1 2"x 18" 500 sheets Sheets: 500 Adjustable up to 11 x 17/500 sheet(s) (letter/le ag l/ledger/statement/1 2"x 18" Tandem Tray 1 - 1200 sheets LCT 8.5 x 11/2,000 sheet(s) (letter size),Tandem Tray 2 - 800 sheets(letter size) Sheets: 2000 Additional Included Source (if applicable) Sheets: Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available PostScript level 3 Print Driver: #Inc $Inc Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc Scans in a Searchable PDF file format: #Inc Inc Additional Paper Tray(8.5 x 11): #MX-LC12 $456 Minimum of 2,000 Sheets Sheets:3500 Work/Utility Table or Surface: #NA Convenience Stapler(please note if this is #3806V864 $163.80 included in above Work/Utility Table or Surface): Option 1: External: 1-Tray Stacker with Stapling: # Inc Inc Min: Tray 1: 1,000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions ELYes 0 No Option 2: External: 2-Tray Stacker with Stapling $379.20 and 3-hole punch: # MX-PN13B Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: M Yes No Min: 3-hole punch with 2-positions Counhnf� n—.— RCA-017-23010022 Page 51 ofR7 C I ceatl 'anent Office C3 Office Solutions Lf 6 dhdn Tech File A`o8f4120Q 6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 II. Hardware Segments: Color Copier/MFD: Copy/Print/Scan A. Minimum Requirements for the Color Copier/MFD Segments 1. Copier/MFD- 35PPM Color 2. Copier/MFD-45PPM Color 3. Copier/MFD- 55PPM Color 4. Copier/MFD- 65PPM Color 5. Copier/MFD- 75PPM Color All proposed devices must meet the following minimum requirements. Device General Printing DPI Must have minimum copy/print DPI of 600 x 600 dpi Accepted Paper • Avery Labels(from By-Pass Tray) Types . Envelopes(from the By-Pass Tray) • Cover Stock(from the By-Pass Tray)Minimum Weight: 110 lb. • Index Paper(from the By-Pass Tray)Minimum Weight: 90 lb. • Recycled Paper up to and including 100%Post-Consumer Waste(PCW)paper • Zoom range 25%to 400% Duplexing Min paper size: 8.5 x 11 Max paper size: 11 x 17 Network Printing Controller Type Devices must have Embedded Print Controllers w/N1C Card Driver(s) Current drivers for the proposed devices: PCL Version: 5e or 6 PostScript Level 3 Print Driver Additional Remote Administration: The Print Controller must allow IT the ability to access the Controller device from the network and perform administrative functions remotely without Requirements additional software. Secure/Private/Confidential Printing: This must include all hardware,i.e.,hard drive and/or memory,and software required to be fully functional without additional software. For devices with Print driver functionality must allow the user to select all finishing options as applicable finishing options based on the configuration of the device. Scanning Color Scannin Scanner • Scan to Email output/destination . Scan to Network • Scan to File Folder • Scan to Cloud Drive Scanner 0 PDF output/file type: . JPEG Scanner . minimum Scan DPI of 600 x 600 dpi Resolution: AD and LDAP All devices must support all functions and applications of Active Directory's central authentication and authorization services as implemented by IT through the use of LDAP directory services. Document Feeder: Minimum RADF Minimum paper size of 8.5 x 11 Maximum paper size of 11 x 17 Document feed capacity minimum of 50-sheets Coun(, fnrange RCA-017-23010022 Page 52 of d C I merfl atnent Office C3 Office Solutions L. ro,dh . Tech File"W412N2 6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 1. Minimum Speed 35PPM: Couier/MFD -35PPM Color Segment a. Required Equipment Make/Model: Sharp BP-50C36 Purchase Price: $2,279.60 Device Speed: 35 PPM B/W Device Speed: 35 PPM Color Scanner Speed: 80 IPM Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: 100-sheet(or 20 envelope) Sheets: 100 Bypass tray/ 100 sheet(s) bypass tray paper drawer 550 sheets Sheets:550 Adjustable up to 11 x 17/500 sheet(s) (letter/legal/ledger/stmt. size) paper drawer 550 sheets Sheets:550 Adjustable up to 11 x 17/500 sheet(s) (letter/legal/ledger/stmt. size) Additional Included Source (if applicable) Sheets: Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available) Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Scans in a Searchable PDF file format: #Inc $Inc Faxing(analog): #BP-FX11 $240 Additional Paper Tray(8.5 x 11): #BP-DE15 $480 Minimum of 1,000 Sheets Sheets:2100 Option 1:Inner: 1-Tray Stacker with Stapling: #BP-FN 11 $446.40 Min: Tray 1: 250-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions F1 Yes No Option 2: Inner: 1-Tray Stacker with Stapling $624 and 3-hole punch: # BP-FN1 I+MX-PN14B Min: Tray 1: 500-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: Yes No Min: 3-hole punch with 2-positions Option 3: External: 1-Tray Stacker with Stapling: # BP-FN13 720 Min: Tray 1: 250-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions ELYes DNo Option 4: External: 2-Tray Stacker with Stapling $1,128 and 3-hole punch: # BP-FN15+MX-PNl5B Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: Yes No Min: 3-hole punch with 2-positions Coin Op Unit that accepts change and bills Make/Model ACDI $1,737 #EX2000-B+7000EFS+ PCConnect Counh,nf, range RCA-017-23010022 pnee 5 3 of �R,y7- C iWceatlerient Office C3 Office Solutions I f 6 d_b Tech File No8f412VL 6 Digital Multifunctional Copiers,Priaters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 2. Minimum Speed 45PPM: Couier/MFD -45PPM Color Seument a. Required Equipment Make/Model: Sharp BP-50C45 Purchase Price: $2,420.85 Device Speed: 45 PPM B/W Device Speed: 45 PPM Color Scanner Speed: 80 IPM Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: 100-sheet(or 20 envelope) Bypass tray/ 100 sheet(s) bypass traX Sheets: 100 paper drawer 550 sheets Sheets:550 Adjustable up to 11 x 17/500 sheet(s) (letter/legal/ledger/stmt. size) paper drawer 550 sheets Sheets:550 Adjustable up to 11 x 17/500 sheet(s) (letter/le ag l/ledger/stint. size) (2)paper drawer 550 sheets LCT 8.5 x 11/1,000 sheet(s) (letter/legal/ledger/stint.edger/stint. size) Sheets: 1100 Additional Included Source (if applicable) Sheets: Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Scans in a Searchable PDF file format: #NA $NA Faxing(analog): #BP-FX1 1 $240 Option 1: External: 1-Tray Stacker with Stapling: # BP-FN13 $720 Min: Tray 1: 250-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions ELYes DNo Option 2: External: 2-Tray Stacker with Stapling $1,128 and 3-hole punch: # BP-FN15+MX-PN15B Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: Yes No Min: 3-hole punch with 2-positions Counh,nf, range RCA-017-23010022 pnee id sfd C I�r merfl�rr'ament Office C3 Office Solutions I f 6 d_b Tech File`W412�6 `y Digital Multifunctional Copiers,Prirxters, oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 3. Minimum Speed 55PPM: Couier/MFD -55PPM Color Segment a. Required Equipment Make/Model: Sharp BP-50055 Purchase Price: $3,042.80 Device Speed: 55 PPM B/W Device Speed: 55 PPM Color Scanner Speed: 80 IPM Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: 100-sheet(or 20 envelope) Bypass tray/ 100 sheet(s) bypass traX Sheets: 100 Paper Drawer 550 sheets Sheets:550 Adjustable up to 11 x 17/500 sheet(s) (letter/le anger/stmt) Paper Drawer 550 sheets Sheets:550 Adjustable up to 11 x 17/500 sheet(s) (leger/le ag l/led er_ /�stmt) (2)paper drawer 550 sheets LCT 8.5 x 11/ 1,000 sheet(s) (letter/legal/ledger/stint. size) Sheets:2100 Additional Included Source (if applicable) Sheets: Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Scans in a Searchable PDF file format #Inc $Inc Faxing(analog): #BP-FX1 1 $240 Additional Paper Tray(8.5 x 11): # BP-LC 10 $398.40 Minimum of 2,000 Sheets Sheets: 3000 Option 1: External: 1-Tray Stacker with Stapling: # BP-FN13 720 Min: Tray 1: 1000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions ELYes DNo Option 2: External: 2-Tray Stacker with Stapling $1,128 and 3-hole punch: # BP-FN15+MX-PN15B Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: Z Yes No Min: 3-hole punch with 2-positions Option 3: External: 2-Tray Stacker with Stapling, $1,982.40 3-hole punch,and Booklet Maker: # BP-FN16+MX-PN16B Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: M Yes No Min: 3-hole punch with 2-positions Counhnf� n—.— RCA-017-23010022 page SS ofR7 C I ceatl rient Office C3 Office Solutions Lf 6 db _ Tech File A`o8f4120Q 6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 4. Minimum Speed 65PPM: Couier/MFD -65PPM Color Segment a. Required Equipment Make/Model: Sharp BP-50065 Purchase Price: $3,447.60 Device Speed: 65 PPM B/W Device Speed: 65 PPM Color Scanner Speed: 80 IPM NEMA ID: NEMA 5-20 Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: Bypass tray/100 sheet(s) 100-sheet(or 20 envelope) Sheets: 100 byLass tray 550 sheets Sheets:550 Adjustable up to 11 x 17/500 sheet(s) (letter/legal/ledger/stement/l2" x 18" 550 sheets Sheets:550 Adjustable up to 12 x 18/500 sheet(s) (letter/legal/ledger/stement/l2" x 18" 1100 sheets LCT 8.5 x 11/ 1,000 sheet(s) (letter/legal/l edge r/stement/12" x 181 Sheets: 1100 Additional Included Source (if applicable) Sheets: Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Scans in a Searchable PDF file format: #Inc $Inc Faxing(analog): #BP-FX11 $240 Additional Paper Tray(8.5 x 11): # BP-LC10 $398.40 Minimum of 2,000 Sheets Sheets: 3000 Option 1: External: 1-Tray Stacker with Stapling: # BP-FN13 720 Min: Tray 1: 1000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions ELYes DNo Option 2: External: 2-Tray Stacker with Stapling $1,128 and 3-hole punch: # BP-FN15+MX-PN15B Min: Tray 1: 250-sheets;Tray 2: 1,000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: Yes No Min: 3-hole punch with 2-positions Option 3: External: 2-Tray Stacker with Stapling, $1,982.40 3-hole punch,and Booklet Maker: # BP-FN16+MX-PN16B Min: Tray 1:250-sheets;Tray 2: 1,000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: H Yes No Min: 3-hole punch with 2-positions Counh,nf^ n—.— RCA-017-23010022 Pnee 56 of �R,y7- C iWceatlerient Office C3 Office Solutions I f 6 d_b Tech File No8f412VL 6 Digital Multifunctional Copiers,Priaters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 5. Minimum Speed 75PPM: Couier/MFD -75PPM Color Segment a. Required Equipment Make/Model: Sharp MX-8081 Purchase Price: $7,011.40 Device Speed: 80 PPM B/W Device Speed: 80 PPM Color Scanner Speed: 240 IPM NEMA ID: NEMA 6-20 Paper Tray Minimum,required sources/sheets: Paper Tray Description: Capacity: 100 sheets Bypass tray/100 sheet(s) (letter/legal/ledger/statement/monarch Sheets: 100 or COM10 envelopes/12"x 18") 500 sheets Sheets: 500 Adjustable up to 11 x 17/500 sheet(s) (letter/le ag l/ledger/statement/12"x 18") 500 sheets Sheets: 500 Adjustable up to 12 x 18/500 sheet(s) (letter/le ag l/ledger/statement/12"x 18") Tandem Tray 1- 1200 sheets(letter LCT 8.5 x 11/ 1,000 sheet(s) size),Tandem Tray 2-800 Sheets letter size Sheets:2000 Additional Included Source (if applicable) Sheets: Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Scans in a Searchable PDF file format: #Inc $Inc Faxing(analog): #MX-FX15 $227.52 Additional Paper Tray(8.5 x 11): # MX-LC12 456 Minimum of 2,000 Sheets Sheets: 3500 Option 1: External: 1-Tray Stacker with Stapling: #Inc $Inc Min: Tray 1: 1000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions ELYes DNo Option 2: External: 2-Tray Stacker with Stapling $177.60 and 3-hole punch: # MX-PN16B Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: M Yes No Min: 3-hole punch with 2-positions Option 3: External: 2-Tray Stacker with Stapling, # MX-FN35+MX-PN1613 $988.80 3-hole punch,and Booklet Maker: Meets requirements? Min: Tray 1:250-sheets;Tray 2: 1,000-sheets; M Yes No Min: stapling 50-sheets and 3 positions: Min: 3-hole punch with 2-positions Counhnf� n—.— RCA-017-23010022 Page 57 ofR7 C I Ceatl rint Office C3 Office Solutions Lf 6 dhaM Tech File A`o8f4120Q 6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 III. Hardware Segments: B/W Production Copier/MFD: Copy/Print/Scan A. Minimum Requirements for the B/W Production Copier/MFD Segments 1. Production Copier/MFD- 110 PPM B/W 2. Production Copier/MFD- 120 PPM B/W All proposed devices must meet the following minimum requirements. Device General Printing DPI Must have minimum copy/print DPI of 1200 x 600 dpi Accepted Paper • Paper Weight—300 gsm,duplex Types . Recycled Paper up to and including 100%Post-Consumer Waste(PCW)paper Duplexing Min paper size: 8.5 x 11 Max paper size: 12 x 18 Network Printing For devices with Print driver functionality must allow the user to select all finishing options as applicable finishing options based on the configuration of the device. Scanning Color Scanning Scanner • Scan to Email output/destination . Scan to Network • Scan to File Folder • Scan to Cloud Drive Scanner . PDF output/file type: 0 JPEG Scanner • minimum Scan DPI of 1200 x 600 dpi Resolution: Document Feeder: Minimum RADF Minimum paper size of 8.5 x 11 Maximum paper size of 11 x 17 Document feed capacity minimum of 200-sheets The Remainder of This Page Intentionally Left Blank Counh, orange RCA-017-23010022 page 5R of d C I urrl�rl�ment Office C3 Office Solutions L. db . Tech CY File"8MIM26 Digital Multifunctional Copiers,Thioters, oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 1. Minimum Speed 110PPM: Production Copier/MFD- 110PPM B/W Segment a. Required Equipment Make/Model: Sharp MX-M1206 Purchase Price: $12,275.40 Device Speed: 120 PPM B/W Scanner Speed: 240 IPM Name/Description of Standard Controller: Standard Copier Controller NEMA ID: NEMA 6-20 Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: 500 sheets Sheets: 500 Adjustable up to 12 x 18/500 sheet(s) (letter/legal/ledger/statement/1 22" 500 sheets Sheets: 500 Adjustable up to 12 x 18/500 sheet(s) (letter/le a,�ger/statement/1 2"x 18" 5000 sheet large capacity 2 LCT 8.5 x 11 —12 x 18/1,000 sheet(s) drawer air feed tray Sheets:2500 5000 sheet large capacity 2 Sheets:2500 LCT 8.5 x 11 —12 x 18/1,000 sheet(s) drawer air feed tray Additional Included Source (if applicable) Sheets: Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or Optional Equipment Description: Manufacturer Part# "NA"if not available Enhanced Controller Option: (please provide the net cost difference between this enhanced MX-PE16+MX-PX16 $4,920 controller and the basic or standard controller you included in the required equipment). Scanner upgrade to Single Pass Duplex Scanning: #Inc Inc Color Scanning: #Inc Inc Scans in a Searchable PDF file format: #Inc Inc # MX-MF11 456 Optional: By-Pass Tray 250-sheets Sheets: 500 High-Capacity Feeder(8.5 x 11): # MX-LC12 $456 Minimum of 3,000 Sheets Sheets: 3500 High-Capacity Feeder(12 x 18): # MX-LC13N $2,249.28 Minimum of 3,000 Sheets Sheets: 5000 Option 1: External: 2-Tray Stacker with Stapling # MX-FN2I+MX-PN13B $379.20 and 3-hole punch: Meets requirements? Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets; Min: stapling 50-sheets and 3 positions: Yes No Counh, nrnnge RCA-017-23010022 page 59 of d C I me rfl rernent Office C3 Office Solutions Lf 6 db . Tech File N'W412626 Digital Multifunctional Copiers, rioters, gftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 Min: 3-hole punch with 2-positions Option 2: External: 2-Tray Stacker with Stapling, # MX-FN22+MX-PN13B $1,492.80 3-hole punch,and saddle stitch Booklet Maker: Meets requirements? Min: Tray 1: 250-sheets;Tray 2: 1,000-sheets; H Yes No Min: stapling 50-sheets and 3 positions: Min: 3-hole punch with 2-positions Interleaving #Inc $Inc Post Sheet Insertion #MX-CF11 $1483.20 Chun(-fs nrnnge RCA-017-23010022 page 60 of d C I�tumrrflerient Office C3 Office Solutions I dbV Tech File`8f4l2ITL 6 �`�Y Digital Multifunctional Copiers, rinters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 2. Minimum Speed 120PPM: Production Copier/MFD- 120PPM B/W Segment a. Required Equipment Make/Model: Sharp MX-M1206 Purchase Price: $12,275.40 Device Speed: 120 PPM B/W Scanner Speed: 2401PM Name/Description of Standard Controller: Standard Copier Controller NEMA ID: NEMA 6-20 Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: 500 sheets Sheets:500 Adjustable up to 12 x 18/500 sheet(s) (letter/legal/ledger/statement/1 2"x 18" 500 sheets Sheets:500 Adjustable up to 12 x 18/500 sheet(s) (letter/le ag l/ledger/statement/1 2"x 18" 5000 sheet large capacity 2 LCT 8.5 x 11 —12 x 18/1,000 sheet(s) drawer air feed tray Sheets:2500 5000 sheet large capacity Sheets:2500 LCT 8.5 X 11 —12 X 18/1,000 sheet(s) drawer air feed tray Additional Included Source (if applicable) Sheets: Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available Enhanced Controller Option: (please provide the net cost difference between this enhanced MX-PE16+MX-PX16 $4920 controller and the basic or standard controller you included in the required equipment). Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc Scans in a Searchable PDF file fonnat: #Inc $Inc # MX-MF11 $456 Optional: By-Pass Tray 250-sheets Sheets: 500 High-Capacity Feeder(8.5 x 11): # MX-LC12 456 Minimum of 3,000 Sheets Sheets: 5000 High-Capacity Feeder(12 x 18): # MX-LC13N $2,249.28 Minimum of 3,000 Sheets Sheets: 5000 Option 1: External: 2-Tray Stacker with Stapling $379.20 and 3-hole punch: # MX-FN2I+MX-PN13B Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: M Yes El No Min: 3-hole punch with 2-positions Counh nf��—.— RCA-017-23010022 Page 61 of 87 C I ceatl rient Office C3 Office Solutions Lf 6 dha68 Tech File A`o8f4120Q 6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 Option 2: External: 2-Tray Stacker with Stapling, # MX-FN22+MX-PN13B $1,492.80 3-hole punch,and saddle stitch Booklet Maker: Meets requirements? Min: Tray 1: 250-sheets;Tray 2: 1,000-sheets; H Yes No Min: stapling 50-sheets and 3 positions: Min: 3-hole punch with 2-positions Interleaving #Inc $Inc Post Sheet Insertion #MX-CF11 jM3.20 Counh,of^ n—.— RCA-017-23010022 Pnee 62 of �R,y7- C iwCeatlerient Office C3 Office Solutions I f 6 d_b Tech File No8f412VL 6 Digital Multifunctional Copiers,Priaters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 IV. Hardware Segments: Color Production Copier/MFD: Copv/Print/Scan A. Minimum Requirements for the Color Production Copier/MFD Segments 1. Production Copier/MFD- 75 PPM Color All proposed devices must meet the following minimum requirements. Device General Printing DPI Must have minimum copy/print DPI of 1200 x 600 d i Accepted Paper . Paper Weight—300 gsm,duplex Types . Recycled Paper up to and including 100%Post-Consumer Waste(PCW)paper • Registration: 0.5mm front-to-back; 0.25mm sheet-to-sheet.If not,describe the tolerances will you commit to for the contract period in the Information section. • Color calibration and balancing using Pantone Matching System is mandatory. Vendor guarantees color matching and balancing using the hardware/software proposed for the length of the contract period.Management of color calibration and balancing is assumed to be the responsibility of the vendor.If otherwise, please describe in the Information section. Duplexing Min paper size: 8.5 x 11 Max paper size: 12 x 18 Network Printing For devices with Print driver functionality must allow the user to select all finishing options as applicable finishing options based on the configuration of the device. Scanning Color Scanning Scanner • Scan to Email output/destination . Scan to Network • Scan to File Folder • Scan to Cloud Drive Scanner • PDF output/file type: 0 JPEG Scanner • minimum Scan DPI of 1200 x 600 dpi Resolution: Document Feeder: Minimum RADF Minimum paper size of 8.5 x 11 Maximum paper size of 1 1 x 17 Document feed capacity minimum of 200-sheets The Remainder of This Page Intentionally Left Blank Coun(-fnrange RCA-017-23010022 page 63 of d C I merfl atnent Office C3 Office Solutions L. 6 dhtKM Tech File"W412N26 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 1. Minimum Speed 75PPM: Production Copier/MFD-75PPM Color Segment a. Required Equipment Make/Model: Sharp MX-8081 Purchase Price: $7,889.45 Device Speed: 80 PPM B/W Device Speed: 80 PPM Color Scanner Speed: 240 IPM Name/Description of Standard Controller: Standard Sharp Controller NEMA ID: NEMA 6-20 Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: 500 sheets Sheets: 500 Adjustable up to 12 x 18/500 sheet(s) (letter/lle,-al�ger/statement/1 210 x M 500 sheets Sheets: 500 Adjustable up to 12 x 18/500 sheet(s) (letter/le alg /ledger/statement/1 2"x 18" Large Capacity 2 Drawer Air LCT 8.5 x 11- 12 x 18/1,500 sheet(s) Feed Tray(Letter,Leeal, Ledger, 12x18) Sheets: 5000 Additional Included Source(if applicable) Sheets: Additional Included Source(if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA" Optional Equipment Description: Manufacturer Part# if not available Enhanced Controller Option: (please provide the net cost difference between this enhanced MX-PE15+MX-PX15 $2,509.44 controller and the basic or standard controller you included in the required equipment). Scanner upgrade to Single Pass Duplex Scanning: #Inc $inc Optional: By-Pass Tray 250-sheets #MX-MF 11 $455.04 Sheets: 500 High-Capacity Feeder(8.5 x 11): #MX-MF12 $456 Minimum of 3,000 Sheets Sheets: 3500 High-Capacity Feeder(12 x 18): #MX-LC13N $2,560.32 Minimum of 3,000 Sheets Sheets: 5000 Option 1: External: 2-Tray Stacker with Stapling $177.60 and 3-hole punch: #MX-PN16B Min: Tray 1: 250-sheets;Tray 2: 1,000-sheets; Meets requirements? Min: stapling 50-sheets and 3 positions: 171 Yes El No Min: 3-hole punch with 2-positions Option 2: External: 2-Tray Stacker with Stapling, #MX-FN35+MX-PN16B $988.80 3-hole punch,and saddle stitch Booklet Maker: Meets requirements? Min: Tray 1: 250-sheets;Tray 2: 1,000-sheets; M Yes El No Min: stapling 50-sheets and 3 positions: Min: 3-hole punch with 2-positions Interleaving #Inc $Inc Post Sheet Insertion #MX-CF11 $1, 88-1.20 Counh, fn—.— RCA-017-23010022 page 64 of d IWedutl rnent Offi r'a ce C3 Office Solutions L dha pf Tech File"W412N26 �`�Y Digital Multifunctional Copiers, rinters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 V. Hardware Segments: MFP(Multi-Function Printer) (Laser) A. Minimum Requirements for the MFP Laser Segments 1. MFP - 30PPM B/W (Laser) 2. MFP - 30PPM B/W(Laser)—Option: Compatible with Usage Tracking Software 3. MFP- 30PPM Color(Laser) 4. MFP- 30PPM Color(Laser)—Option: Compatible with Usage Tracking Software 5. MFP - 50PPM B/W(Laser) 6. MFP - 50PPM B/W(Laser)—Option: Compatible with Usage Tracking Software 7. MFP- 50PPM Color(Laser) 8. MFP- 50PPM Color(Laser)—Option: Compatible with Usage Tracking Software All proposed devices must meet the following minimum requirements. Device General Printing DPI Must have minimum copy/print DPI of 600 x 600 d i Accepted • Address Labels(from By-Pass Tray) Paper Types 0 Envelopes(from the By-Pass Tray) • Rec Bled Paper U to and including 100%Post-Consumer Waste PCW paper Duplexing Min paper size: 8.5 x 11 Max paper size: 8.5 x 14 Network Printing Driver(s) Current drivers for the proposed devices: PCL Version: 5e or 6 PostScript Level 3 Print Driver Additional Remote Administration: The Print Controller must allow IT the ability to access the Controller device from the network and perform administrative functions remotely without Requirements additional software. Scanning Color Scanning Scanner . Scan to Email output/destinat . Scan to Network ion . Scan to File Folder • Scan to Cloud Drive Scanner • PDF output/file . JPEG type: Scanner • minimum Scan DPI of 600 x 600 dpi Resolution: AD and LDAP All devices must support all functions and applications of Active Directory's central authentication and authorization services as implemented by IT through the use of LDAP directory services. Document Minimum RADF Feeder: Minimum paper size of 8.5 x 11 Maximum paper size of 8.5 x 14 Document feed capacity minimum of 50-sheets Counh, nraage RCA-017-23010022 page 65 of d C I merfl atnent Office C3 Office Solutions L. ro,db Tech File"W412N2 6 Digital Multifunctional Copiers, rioters, oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 1. Minimum Speed 30PPM: MFP—30PPM B/W (Laser) SeEment a. Required Equipment Make/Model: Sharp MX-B427W Purchase Price: $472.50 Device Speed: 42 PPM B/W Scanner Speed: 96 IPM Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: Multi-Purpose Tray/100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14/250 sheet(s) Paper drawer 250 sheets Sheets:250 Additional Included Source(if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available Additional Paper Tray(8.5 x 11): # MX-CS26 $117 Minimum of 250 Sheets Sheets: 550 #Inc Additional Dedicated Envelope Tray Inc Sheets: 100 Faxing(Analog) #Inc $Inc Stand #35S8502 $320 The Remainder of This Page Intentionally Left Blank Counh,of^^rnn�e RCA-017-23010022 Pnee 66 of �R,y7- C iwCe ler�rent Office C3 Office Solutions I f 6 d_b Tech File No8f412VL 6 Digital Multifunctional Copiers,Printers, oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 2. Minimum Speed 30PPM: Software Compatible MFP—30PPM B/W (Laser) Segment a. Required Equipment Make/Model: Sharp MX-B427W Purchase Price: $472.50 Device Speed: 42 PPM B/W Scanner Speed: 96 IPM Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: Multi-Purpose Tray/100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14/250 sheet(s) Paper drawer 250 sheets Sheets:250 Additional Included Source(if applicable) Sheets: Must have a touch screen interface. H Yes n No Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available Additional Paper Tray(8.5 x 11): # MX-CS26 $117 Minimum of 250 Sheets Sheets: 550 #Inc Additional Dedicated Envelope Tray $Inc Sheets: 100 Faxing(Analog) #Inc $Inc Stand #35S8502 $320 The Remainder of This Page Intentionally Left Blank Counh,of^^rnn�e RCA-017-23010022 Pnee 67 of �R,y7- C iwCe ler�rent Office C3 Office Solutions I f 6 d_b Tech File No8f412VL 6 Digital Multifunctional Copiers,Priaters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 3. Minimum Speed 30PPM: MFP-30PPM Color(Laser) Segment a. Required Equipment Make/Model: Sharp MX-C407F Purchase Price: $ 1,286.40 Device Speed: 40 PPM B/W Device Speed: 40 PPM Color Scanner Speed: 60 IPM Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: Multi-Purpose Tray/100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14/250 sheet(s) 550-sheet paper drawer Sheets:550 Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available Additional Paper Tray(8.5 x 11): # MX-CS 17 $214.50 Minimum of 250 Sheets Sheets: 550 #Inc Additional Dedicated Envelope Tray $Inc Sheets: 100 Faxing(Analog) #Inc $Inc Stand #40C2300 $320 The Remainder of This Page Intentionally Left Blank Counh,of^^rnn�e RCA-017-23010022 pnee 6R of �R,y7- C iwCe ler�rent Office C3 Office Solutions I f 6 d_b Tech File No8f412VL 6 Digital Multifunctional Copiers,Printers, oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 4. Minimum Speed 30PPM: Software Compatible MFP-30PPM Color(Laser) Segment a. Required Equipment Make/Model: Sharp MX-C407F Purchase Price: $ 1,286.40 Device Speed: 40 PPM B/W Device Speed: 40 PPM Color Scanner Speed: 60 IPM Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: Multi-Purpose Tray/100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14/250 sheet(s) 550-sheet paper drawer Sheets:550 Additional Included Source (if applicable) Sheets: Must have a touch screen interface. Yes n No Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available Additional Paper Tray # MX-CS 17 p y(8.5 x 11)� 214.50 Minimum of 250 Sheets Sheets: 550 #Inc Additional Dedicated Envelope Tray $Inc Sheets: 100 Faxing(Analog) #Inc $Inc Stand #40C2300 $320 The Remainder of This Page Intentionally Left Blank Counh,of^^rnn�e RCA-017-23010022 Pnee 69 of �R,y7- C iwCe lenient Office C3 Office Solutions I f 6 d_b Tech File No8f412VL 6 Digital Multifunctional Copiers,Priaters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 5. Minimum Speed 50PPM: MFP- 50PPM B/W (Laser) Segment a. Required Equipment Make/Model: Sharp MX-B557F Purchase Price: $2,376 Device Speed: 55 PPM B/W Scanner Speed: 1501PM Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: Multi-Purpose Tray/100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14/500 sheet(s) 550-sheet paper drawer Sheets:550 Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available Additional Paper Tray(8.5 x 11): #MX-CS22 195 Minimum of 500 Sheets Sheets: 550 #Inc $lnc Additional Dedicated Envelope Tray Sheets: 100 Faxing(Analog) #Inc $Inc Stand #50G0855 $400 The Remainder of This Page Intentionally Left Blank Counh,nf��range RCA-017-23010022 Page 70 of 87 C I Cewl rnent Office C3 Office Solutions Lf 6 dhtKV Tech File A`o8f4120Q 6 Digital Multifunctional Copiers, rioters, oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 6. Minimum Speed 50PPM: Software Compatible MFP-50PPM B/W (Laser) Segment a. Required Equipment Make/Model: Sharp MX-B557F Purchase Price: $2,376 Device Speed: 55 PPM B/W Scanner Speed: 150 IPM Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: Multi-Purpose Tray/100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14/500 sheet(s) 550-sheet paper drawer Sheets:550 Additional Included Source(if applicable) Sheets: Must have a touch screen interface. H Yes n No Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available Additional Paper Tray(8.5 x 11): #MX-CS22 $195 Minimum of 500 Sheets Sheets: 550 #Inc Inc Additional Dedicated Envelope Tray Sheets: 100 Faxing(Analog) #Inc $Inc Stand #50G0855 $400 The Remainder of This Page Intentionally Left Blank Counh,nf��range RCA-017-23010022 Page 71 ofR7 C I Cewl rient Office C3 Office Solutions Lf 6 dhtKM Tech File A`o8f4120Q 6 Digital Multifunctional Copiers,Thioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 7. Minimum Sveed 50PPM: MFP- 50PPM Color(Laser) Segment a. Required Equipment Make/Model: Sharp MX-0507F Purchase Price: $2,210 Device Speed: 50 PPM B/W Device Speed: 50 PPM Color Scanner Speed: 60 IPM Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: Multi-Purpose Tray/100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14/500 sheet(s) 550-sheet paper drawer Sheets:550 Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available Additional Paper Tray(8.5 x 11): #MX-CS 17 $214.50 Minimum of 500 Sheets Sheets: 550 #Inc Inc Additional Dedicated Envelope Tray Sheets: 100 Faxing(Analog) #Inc $Inc Stand #40C2300 $320 The Remainder of This Page Intentionally Left Blank Counh,of, range RCA-017-23010022 Pnee 72 of �R,y7- C iwCe ler�rent Office C3 Office Solutions I f 6 d_b Tech File No8f412VL 6 Digital Multifunctional Copiers,Printers, oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 8. Minimum Speed 50PPM: Software Compatible MFP-50PPM Color(Laser)Segment a. Required Equipment Make/Model: Sharp MX-0507F Purchase Price: $2,210 Device Speed: 50 PPM B/W Device Speed: 50 PPM Color Scanner Speed: 60 IPM Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: Multi-Purpose Tray/100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14/500 sheet(s) 550-sheet paper drawer Sheets:550 Additional Included Source (if applicable) Sheets: Must have a touch screen interface. M Yes n No Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available Additional Paper Tray(8.5 x 11): #MX-CS 17 $214.50 Minimum of 500 Sheets Sheets: 550 #Inc $Inc Additional Dedicated Envelope Tray Sheets: 100 Faxing(Analog) #Inc $Inc Stand #40C2300 $320 The Remainder of This Page Intentionally Left Blank Counh,of, range RCA-017-23010022 Pnee 73 of R7 C iwCe�ter rent Office C3 Office Solutions I d_haM f'ech File Nob f4120Q 6 �`yY Digital Multifunctional Copiers,Priaters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 VL Hardware Segments: Laser Printer A. Minimum Requirements for the Laser Printer Segments 1. Printer- 30PPM B/W(Laser) 2. Printer- 30PPM Color(Laser) 3. Printer- 50PPM B/W (Laser) 4. Printer- 50PPM Color(Laser) All proposed devices must meet the following minimum requirements. Device General Printing DPI Must have minimum copprint DPI of 600 x 600 d i Accepted • Address Labels(from By-Pass Tray) Paper Types . Envelopes(from the By-Pass Tray) • Recycled Paper u to and including 100%Post-Consumer Waste PCW paper Duplexing Min paper size: 8.5 x 11 Max paper size: 8.5 x 14 Network Printing Driver(s) Current drivers for the proposed devices: PCL Version: 5e or 6 PostScript Level 3 Print Driver The Remainder of This Page Intentionally Left Blank Coun(, fnrange RCA-017-23010022 Page 7d ofd Iwwatleatnent Office C3 Office Solutions L dha f ech Pile"W41 ITL 6 �`�Y Digital Multifunctional Copiers, rinters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 1. Minimum Speed 30PPM: Printer-30PPM B/W(Laser) Segment a. Required Equipment Make/Model: Sharp MX-B427PW Purchase Price: $225.60 Device Speed: 42 PPM B/W Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: TI Sheets: 100 Multi-Purpose Tray/100 shect(s) Adjustable up to 8.5 x 14/250 sheet(s) 550-sheet tray Sheets: 550 Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available Additional Paper Tray(8.5 x 11): #MX-CS26 117 Minimum of 250 Sheets Sheets: 550 The Remainder of This Page Intentionally Left Blank Counh,nf��range RCA-017-23010022 Page 75 ofR7 C I Cewl rnent Office C3 Office Solutions I dba _ ech File ATf4 j2 6 Digital Multifunctional Copiers, rioters, o tware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 2. Minimum Speed 30PPM: Printer-30PPM Color(Laser) Segment a. Required Equipment Make/Model: Sharp MX-C407F Purchase Price: $ 1,286.40 Device Speed: 40 PPM B/W Device Speed: 40 PPM Color Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: Multi-Purpose Tray/100 shect(s) 100-Sheet Bypass Tray Sheets: 100 Adjustable up to 8.5 x 14/250 sheet(s) 550-Sheet Paper Drawer Sheets:550 Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available Additional Paper Tray(8.5 x 11): #MX-CS 17 $214.50 Minimum of 250 Sheets Sheets: 550 The Remainder of This Page Intentionally Left Blank Counh,of^^rnn�e RCA-017-23010022 Pnee 76 of R7 iWce�t�rnent Office C3 Office Solutions I d_haM:'ech File Nob f4120Q 6 �`yY Digital Multifunctional Copiers,Priaters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 3. Minimum Speed 50PPM: Printer- 50PPM B/W(Laser) Segment a. Required Equipment Make/Model: Sharp MX-B557P Purchase Price: $ 748.80 Device Speed: 55 PPM B/W Minimum,required sources/sheets: Paper Tray Description: Paper Tra Capacity: Multi-Purpose Tray/100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14/500 sheet(s) 550-sheet tray Sheets:550 Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available Additional Paper Tray(8.5 x 11): #MX-CS23 $199.88 Minimum of 500 Sheets Sheets: 550 The Remainder of This Page Intentionally Left Blank Counh,nf��range RCA-017-23010022 Page 77 ofR7 iwCewl ter rent Office C3 Office Solutions I dha _4ech File Nob f4120Q 6 �`�Y Digital Multifunctional Copiers, rioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 4. Minimum Speed 50PPM: Printer- 50PPM Color(Laser) Segment a. Required Equipment Make/Model: Sharp MX-C607P Purchase Price: $ 1,137.60 Device Speed: 60 PPM B/W Device Speed: 60 PPM Color Minimum,required sources/sheets: Paper Tray Description: Paper Tray Capacity: Multi-Purpose Tray/100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14/500 sheet(s) 550-sheet tray Sheets:550 Additional Included Source (if applicable) Sheets: Paper Sources(pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment Additional Purchase Price (Please print"Inc."if included or"NA"if not Optional Equipment Description: Manufacturer Part# available Additional Paper Tray(8.5 x 11): #MX-CS 16 $214.50 Minimum of 500 Sheets Sheets: 550 Counh,of^ n—.— RCA-017-23010022 Pnee 7R of R7 iwCewl ter rent Office C3 Office Solutions I d_haM,5ech File Nob f4120Q 6 �`yY Digital Multifunctional Copiers,Priaters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 ATTACHMENT E BUSINESS ASSOCIATE TERMS AND CONDITIONS A. GENERAL PROVISIONS AND RECITALS 1. The parties agree that the terms used, but not otherwise defined below, shall have the same meaning as those terms in the Health Insurance Portability and Accountability Act of 1996 (HIPAA) as it may exist now or be hereafter amended. 2. It is agreed by both parties that Contractor is a Business Associate of County for the purposes of this Agreement. 3. It is understood by both parties that the HIPAA Security and Privacy Rules apply to the Contractor in the same manner as they apply to the covered entity(County). Contractor shall therefore at all times be in compliance with the applicable provisions of both the Privacy and the Security Rules as are described in Sections BA and B.5.below, and is responsible for complying with the issued regulations for said rules, as they currently exist or are hereafter amended, for purposes of safeguarding any Protected Health Information(PHI)used or generated by Contractor consistent with the terms of this agreement. 4. It is understood by both parties that the Privacy Rule does not pre-empt any state statutes, rules or regulations that impose more stringent requirements with respect to confidentiality of PHI. 5. County wishes to disclose certain information to Contractor pursuant to the terms of this Agreement, some of which may constitute PHI as defined in Section B.6.below. 6. County and Contractor intend to protect the privacy and provide for the security of PHI disclosed to the Contractor pursuant to this Agreement, in compliance with HIPAA and the regulations promulgated thereunder by the U.S. Department of Health and Human Services as they may now exist or be hereafter amended. B. DEFINITIONS 1. "Breach' means the acquisition, access, use, or disclosure of Protected Health Information in a manner not permitted under the HIPAA Privacy Rule which compromises the security or privacy of the Protected Health Information. a) For purposes of this definition, compromises the security or privacy of the Protected Health Information means poses a significant risk of financial, reputational, or other harm to the Individual. b) A use or disclosure of Protected Health Information that does not include the identifiers listed at §164,514 (e) (2), date of birth, and zip code does not compromise the security or privacy of protected health information c) Breach excludes: i. Any unintentional acquisition, access, or use of Protected Health Information by a workforce member or person acting under the authority of a covered entity or a business associate,if such acquisition,access,or use was made in good faith and within the scope of authority and does not result in further use or disclosure in a manner not permitted Counh,of^^rnn�e RCA-017-23010022 Pnee 79 of R7 C iWc e�er�nent Office C3 Office Solutions I d_haM15ech File Nob f4126Q 6 �`yY Digital Multifunctional Copiers,Priaters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 under the Privacy Rule. ii. Any inadvertent disclosure by a person who is authorized to access Protected Health Information at a covered entity or business associate to another person authorized to access Protected Health Information at the same covered entity or business associate, or organized health care arrangement in which the covered entity participates, and the information received as a result of such disclosure is not further used or disclosed in a manner not permitted under the Privacy Rule. iii. A disclosure of Protected Health Information where a covered entity or business associate has a good faith belief that an unauthorized person to whom the disclosure was made would not reasonably have been able to retain such information. 2. "Designated Record Set' shall have the meaning given to such term under the Privacy Rule, including,but not limited to, 45 CFR Section 164.501. 3. "Individual" shall have the meaning given to such term under the Privacy Rule, including, but not limited to, 45 CFR Section 160.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR Section 164.502(g). 4. "Privacy Rule" shall mean the Standards for Privacy of Individually Identifiable Health Information at 45 CFR Part 160 and Part 164, Subparts A and E. 5. "Security Rule" shall mean the Security Standards for the Protection of Electronic Protected Health Information at 45 CFR Part 160,Part 162, and Part 164, Subparts A and C." 6. "Protected Health Information" or "PHI" shall have the meaning given to such term under the Privacy Rule,including,but not limited to,45 CFR Section 160.103,as applied to the information created or received by Business Associate from or on behalf of Covered Entity. 7. "Required by Law"shall have the meaning given to such term under the Privacy Rule,including, but not limited to, 45 CFR Section 164.103. 8. "Secretary" shall mean the Secretary of the Department of Health and Human Services or his or her designee. 9. "Unsecured Protected Health Information" means Protected Health Information that is not rendered unusable, unreadable, or indecipherable to unauthorized individuals through the use of a technology or methodology specified by the Secretary of Health and Human Services in the guidance issued on the HHS Web site. C. OBLIGATIONS AND ACTIVITIES OF CONTRACTOR AS BUSINESS ASSOCIATE: 1. Contractor agrees not to use or disclose PHI other than as permitted or required by this Agreement or as required by law. 2. Contractor agrees to use appropriate safeguards to prevent use or disclosure of PHI other than as provided for by this Agreement. 3. Contractor agrees to mitigate, to the extent practicable, any harmful effect that is known to Contractor of a use or disclosure of PHI by Contractor in violation of the requirements of this Agreement. Counh nf� n—.— RCA-017-23010022 Page NO of 87 C iWc e�er�nent Office C3 Office Solutions I dha _7ech File Nob f4120Q 6 �`�Y Digital Multifunctional Copiers, rioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 4. Contractor agrees to report to County within five (5) business days any use or disclosure of PHI not provided for by this Agreement of which Contractor becomes aware. 5. Contractor agrees to ensure that any agent, including a subcontractor, to whom it provides PHI received from County, or created or received by Contractor on behalf of County, agrees to the same restrictions and conditions that apply through this Agreement to Contractor with respect to such information. 6. Contractor agrees to provide access, within fifteen (15) calendar days of receipt of a written request by County,to PHI in a Designated Record Set,to County or, as directed by County,to an Individual in order to meet the requirements under 45 CFR Section 164.524. 7. Contractor agrees to make any amendment(s) to PHI in a Designated Record Set that County directs or agrees to pursuant to 45 CFR Section 164.526 at the request of County or an Individual, within thirty(30) calendar days of receipt of said request by County. Contractor agrees to notify County in writing no later than ten(10) calendar days after said amendment is completed. 8. Contractor agrees to make internal practices, books, and records, including policies and procedures and PHI,relating to the use and disclosure of PHI received from,or created or received by Contractor on behalf of County, available to County and the Secretary, in a time and manner as determined by County, or as designated by the Secretary, for purposes of the Secretary determining County's compliance with the Privacy Rule. 9. Contractor agrees to document any disclosures of PHI and to make information related to such disclosures available as would be required for County to respond to a request by an Individual for an accounting of disclosures of PHI in accordance with 45 CFR Section 164.528. 10. Contractor agrees to provide County or an Individual,as directed by County,in a time and manner to be determined by County, that information collected in accordance with this Agreement, in order to permit County to respond to a request by an Individual for an accounting of disclosures of PHI in accordance with 45 CFR Section 164.528. 11. Contractor shall work with County upon notification by Contractor to County of a Breach to properly determine if any Breach exclusions exist as defined in Section B.l.c. above. D. SECURITY RULE 1. Security. Contractor shall establish and maintain appropriate administrative, physical and technical safeguards that reasonably and appropriately protect the confidentiality, integrity and availability of electronic PHI. Contractor shall follow generally accepted system security principles and the requirements of the final HIPAA rule pertaining to the security of PHI. 2. Agents and Subcontractors. Contractor shall ensure that any agent,including a subcontractor,to whom it provides electronic PHI, agrees to implement reasonable and appropriate safeguards to protect the PHI. 3. Security Incidents. Contractor shall report any"security incident"of which it becomes aware to County. For purposes of this agreement, a security incident means the attempted or successful unauthorized access, use, disclosure, modification, or destruction of information or interference Counh nf� n—.— RCA-017-23010022 Page R1 of 87 C iWce�t�rnent Office C3 Office Solutions I _dha f'ech File Nob f4126Q 6 �`�Y Digital Multifunctional Copiers, rioters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 with system operations. This does not include trivial incidents that occur on a daily basis, such as scans,"pings", or unsuccessful attempts to penetrate computer networks or servers maintained by Contractor. E. BREACH DISCOVERY AND NOTIFICATION 1. Following the discovery of a Breach of Unsecured Protected Health Information,Contractor shall notify County of such Breach, however both parties agree to a delay in the notification if so advised by a law enforcement official,pursuant to 45 CFR 164.412. 2. A Breach shall be treated as discovered by Contractor as of the first day on which the Breach is known to the Contractor, or by exercising reasonable diligence, would have been known to Contractor. 3. Contractor shall be deemed to have knowledge of a Breach if the Breach is known, or by exercising reasonable diligence would have known, to any person who is an employee, officer, or other agent of the Contractor, as determined by federal common law of agency. 4. Contractor shall provide the notification of the Breach without unreasonable delay,and in no case later than five(5)business days after a Breach. 5. Contractor's notification may be oral, but shall be followed by written notification within 24 hours of the oral notification. Thereafter,Contractor shall provide written notification containing the contents stated below, within five(5)business days. Contractor shall be required to provide any other information relevant to the Breach in writing, as soon as discovered, or as soon as the information is available. 6. Contractor's notification shall include, to the extent possible: a) The identification of each Individual whose unsecured protected health information has been, or is reasonably believed by Contractor to have been, accessed, acquired, used, or disclosed during the Breach, b) Any other information that County is required to include in the notification to Individual it must provide pursuant to 45 CFR §164.404 (c), at the time Contractor is required to notify County, or promptly thereafter as this information becomes available, even after the regulatory sixty(60) day period set forth in 45 CFR § 164.410 (b)has elapsed,including: i. A brief description of what happened, including the date of the Breach and the date of the discovery of the Breach, if known; ii. A description of the types of Unsecured Protected Health Information that were involved in the Breach (such as whether full name, social security number, date of birth, home address, account number, diagnosis, disability code, or other types of information were involved); iii. Any steps Individuals should take to protect themselves from potential hann resulting from the Breach; iv. A brief description of what Contractor is doing to investigate the Breach, to mitigate harm to Individuals, and to protect against any future Breaches; and Counh,of^^rnn�e RCA-017-23010022 Pne a R2 of R7 iWc e�er�nent Office C3 Office Solutions I d_haMgech File Nob f4120Q 6 �`yY Digital Multifunctional Copiers,Priaters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 v. Contact procedures for Individuals to ask questions or learn additional information, which shall include a toll-free telephone number, an e-mail address, Web site, or postal address. 7. County may require Contractor to provide notice to the Individual as required in 45 CFR § 164.404 if it is reasonable to do so under the circumstances, at the sole discretion of the County. 8. In the event that Contractor is responsible for, or suffers a Breach of Unsecured Protected Health Information,in violation of the Privacy Rule, Contractor shall have the burden of demonstrating that Contractor made all notifications to County as required by the Breach Notification regulations, or in the alternative, that the use or disclosure did not constitute a Breach as defined in 45 CFR § 164.402. 9. Contractor shall maintain documentation of all required notifications required pursuant to this Agreement in the event of an impermissible use or disclosure of Unsecured Protected Health Information, or its risk assessment of the application of an exception to demonstrate that the notification was not required. 10. Contractor shall provide to County all specific and pertinent information about the Breach to permit County to meet its notification obligations under the HITECH Act, as soon as practicable, but in no event later than fifteen(15)calendar days after reporting the initial Breach to the County. 11. Contractor shall continue to provide all additional pertinent information about the Breach to County as it may become available,in reporting increments of fifteen(15)calendar days after the last report to County. Contractor shall also respond in good faith to any reasonable requests for further information, or follow-up information after report to County, when such request is made by County. 12. Contractor shall bear all expense or other costs associated with the Breach, and shall reimburse County for all expenses County incurs in addressing the Breach and consequences thereof, including costs of investigation, notification, remediation, documentation or other costs associated with addressing the Breach. F. PERMITTED USES AND DISCLOSURES BY CONTRACTOR 1. Except as otherwise limited in this Agreement, Contractor may use or disclose PHI to perforin functions, activities, or services for, or on behalf of, County as specified in this Agreement, provided that such use or disclosure would not violate the Privacy Rule if done by County or the minimum necessary policies and procedures of County. G. OBLIGATIONS OF COUNTY 1. County shall notify Contractor of any limitation(s) in County's notice of privacy practices in accordance with 45 CFR Section 164.520, to the extent that such limitation may affect Contractor' use or disclosure of PHI. 2. County shall notify Contractor of any changes in, or revocation of,permission by an Individual to use or disclose PHI, to the extent that such changes may affect Contractor's use or disclosure Counh,of^ n—.— RCA-017-23010022 Pne a X3 of R7 C iWce�t�rnent Office C3 Office Solutions I dhaf f'ech File NT f412UL 6 �`yY Digital Multifunctional Copiers,Priaters, oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 of PHI. 3. County shall notify Contractor of any restriction to the use or disclosure of PHI that County has agreed to in accordance with 45 CFR Section 164.522, to the extent that such restriction may affect Contractor's use or disclosure of PHI. 4. County shall not request Contractor to use or disclose PHI in any manner that would not be permissible under the Privacy Rule if done by County. H. BUSINESS ASSOCIATE TERMINATION 1. Notwithstanding the Termination provisions set forth in this Agreement, the Agreement shall only terminate when all of the PHI provided by County to Contractor, or created or received by Contractor on behalf of County, is destroyed or returned to County, or if infeasible to return or destroy PHI, protections are extended to such information, in accordance with the termination provisions of this Section. 2. In addition to the rights and remedies provided in the Termination paragraph of this Agreement, upon County's knowledge of a material breach by Contractor of the requirements of this Paragraph, County shall either: a) Provide an opportunity for Contractor to cure the material breach or end the violation and terminate this Agreement if Contractor does not cure the material breach or end the violation within thirty(30)business days; or b) Immediately terminate this Agreement if Contractor has breached a material term of this Agreement and cure is not possible; or if neither termination nor cure is feasible, County shall report the violation to the Secretary of the Department of Health and Human Services. 3. Upon termination of this Agreement, all PHI provided by County to Contractor, or created or received by Contractor on behalf of County, shall either be destroyed or returned to County as provided in the Termination paragraph of this Agreement, and in conformity with the Privacy Rule. a) This provision shall apply to PHI that is in the possession of subcontractors or agents of Contractor. b) Contractor shall retain no copies of the PHI. c) In the event that Contractor determines that returning or destroying the PHI is infeasible, Contractor shall provide to County notification of the conditions that make return or destruction infeasible. Upon determination by County that return or destruction of PHI is infeasible, Contractor shall extend the protections of this Agreement to such PHI and limit further uses and disclosures of such PHI to those purposes that make the return or destruction infeasible, for so long as Contractor maintains such PHI. Counh,of^ n—.— RCA-017-23010022 Pne a R4 R7 iWc e�er�nent Office C3 Office Solutions I dhaf7 Tech File Nob f4120Q 6 �`yY Digital Multifunctional Copiers,Priaters,Software,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 ATTACHMENT F CERTIFICATION FOR DATA REMOVAL Contractor certifies that: 1. Contractor has permanently removed all stored data from the hard drives and Cache memory from copier prior to: a. Transfer or sale of returned Copier from County, b. Trade-in on replacement equipment, c. Scrapping, d. Donation, and/or e. Destruction 2. The procedures associated with permanently removing all stored data from the hard drives and Cache memory that resides within Copiers is in compliance with NIST Special Publication 800- 88 Revision I and Department of Defense (DoD) 5220.22— Guidelines for Media Sanitization. Copier Model Number: Copier Serial Number: Name (please print): Signature: Date: Department: Phone No: Counh,of^ n—.— RCA-017-23010022 pnee RS of R7 C iWce�t�rnent Office C3 Office Solutions I d_haf7ech File ATf4126Q 6 �`yY Digital Multifunctional Copiers,Priaters,boftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 ATTACHMENT G MIGRATION/TRANSITION PLAN 1. Migration/Transition Plan It is the user department's responsibility to coordinate and develop a detailed work plan with the existing and new Contractors. The plan will outline activities and technical components of a smooth transition/move with the least amount of equipment down time including but not limited to the following: 1.1. County Responsibilities: 1.1.1. User department shall provide thirty(30) days' notice to existing Contractor of its intent to terminate existing contract to switch to a new Contractor. 1.1.2. User department shall inform new Contractor of its intent to use their equipment and services. 1.1.3. User department shall coordinate with existing Contractor for hard drive removal(if applicable) or to erase any remaining data saved in the copier to be removed. 1.1.4. User department shall coordinate with new Contractor and develop a schedule for new copier drop off and set up. 1.1.5. User department shall provide any operational considerations, coordinate with new Contractor to define processes needed for the set up and installation of new copiers. 1.1.6. User department shall coordinate network connectivity efforts with County IT staff for the set-up and installation of copiers. 1.1.7. User department shall coordinate with New Contractor on new copier/equipment demo and training. 1.1.8. County shall coordinate and provide any other transition services as necessary. 1.2. Contractor Responsibilities (Existing and/or New Contractor): 1.2.1. Existing Contractor shall work with user department in the removal of existing copiers, copier hard drive (if applicable) and/or erase any existing data inside the copier upon receipt of notice of intent to terminate contract. 1.2.2. New Contractor shall work with appropriate IT,Procurement and/or department personnel to assess user department needs and coordinate a migration/transition schedule(as applicable). 1.2.3. New Contractor shall deliver, install and ensure equipment is according to user department specifications. 1.2.4. New Contractor shall provide equipment training(copier features/functionalities;meter reading, etc.) based on building sites and department requests. 1.2.5. Existing and/or New Contractor shall coordinate and provide any other transition services as necessary. 1.2.6. Contractor shall advise County of any and all specialized installation and environmental County site requirements,prior to order acceptance, delivery and installation of copier equipment as necessary. Counh,of^ n—.— RCA-017-23010022 Pa-a R6 R7 iWceatlerient Office C3 Office Solutions I dha�C Tech File NW412UL 6 �`yY Digital Multifunctional Copiers,Printers, oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 Exhibit 1 EQUIPMENT LEASE AGREEMENTS Counh,of^^rnn�e RCA-017-23010022 Pa-a R7 R7 I to r �r�ment Office C3 Office Solutions I dhaf Tech File NT f412UL 6 �`yY Digital Multifunctional Copiers,Printers, oftware,Related Accessories and Services DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 Technology Services client centric consulting-managed service provider SLG FMV Equipment Lease Agreement# 7 Equipment MFG Model & Description Serial Number Accessories ❑See attached schedule for additional Equipment/Accessories Billing Address: Equipment Location: .R Purchase Option: Fair Market Value C3 Technology Services Lease Payment:$ (plus applicable taxes) Term: (months) 1536 E Warner Ave Billing Period: ❑Monthly ❑Quarterly ❑Semi-Annually ❑Annually(Monthly if not checked) Santa Ana, CA 92705 The following additional payments are due on the date this Lease is signed by you: Advance Payment:$ (plus applicable taxes) Applied to: ❑First ❑Last Document Fee:$75.00(included on first invoice) YOU HAVE SELECTED THE EQUIPMENT.THE SUPPLIER AND ITS REPRESENTATIVES ARE NOT AGENTS OF ANY ASSIGNEE OF LESSOR AND ARE NOT AUTHORIZED TO MODIFY THE TERMS OF THIS LEASE.YOU ARE AWARE OF THE NAME OF THE MANUFACTURER OF EACH ITEM OF EQUIPMENT AND YOU WILL CONTACT EACH MANUFACTURER FOR A DESCRIPTION OF YOUR WARRANTY RIGHTS. WE MAKE NO WARRANTIES TO YOU, EXPRESS OR IMPLIED,AS TO THE MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, SUITABILITY OR OTHERWISE. WE PROVIDE THE EQUIPMENT TO YOU AS-IS.YOU AGREE TO USE THE EQUIPMENT ONLY IN THE LAWFUL CONDUCT OF YOUR BUSINESS,AND NOT FOR PERSONAL,HOUSEHOLD OR FAMILY PURPOSES.WE SHALL NOT BE LIABLE FOR CONSEQUENTIAL OR SPECIAL DAMAGES. WE MAKE NO REPRESENTATION OR WARRANTY OF ANY KIND, EXPRESS OR IMPLIED,WITH RESPECT TO THE LEGAL, TAX OR ACCOUNTING TREATMENT OF THIS LEASE AND YOU ACKNOWLEDGE THAT WE ARE AN INDEPENDENT CONTRACTOR AND NOT A FIDUCIARY OF LESSEE.YOU WILL OBTAIN YOUR OWN LEGAL,TAX AND ACCOUNTING ADVICE RELATED TO THIS LEASE AND WILL MAKE YOUR OWN DETERMINATION OF THE PROPER LEASE TERM FOR ACCOUNTING PURPOSES. EXCEPT AS PROVIDED IN SECTION 2,YOUR PAYMENT OBLIGATIONS ARE ABSOLUTE AND UNCONDITIONAL AND ARE NOT SUBJECT TO CANCELLATION, REDUCTION OR SETOFF FOR ANY REASON WHATSOEVER.BOTH PARTIES AGREE TO WAIVE ALL RIGHTS TO A JURY TRIAL.THIS LEASE SHALL BE DEEMED FULLY EXECUTED AND PERFORMED IN THE STATE OF LESSEE'S PRINCIPAL PLACE OF BUSINESS AND SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH SUCH LAWS. TO HELP THE GOVERNMENT FIGHT THE FUNDING OF TERRORISM AND MONEY LAUNDERING ACTIVITIES,FEDERAL LAW REQUIRES ALL FINANCIAL INSTITUTIONS TO OBTAIN,VERIFY AND RECORD INFORMATION THAT IDENTIFIES EACH PERSON WHO OPENS AN ACCOUNT.WHAT THIS MEANS TO YOU:WHEN YOU OPEN AN ACCOUNT,WE WILL ASK FOR YOUR NAME,ADDRESS AND OTHER INFORMATION THAT WILL ALLOW US TO IDENTIFY YOU.WE MAY ALSO ASK TO SEE IDENTIFYING DOCUMENTS. BY SIGNING THIS LEASE,YOU ACKNOWLEDGE RECEIPT OF PAGES 1 AND 2 OF THIS LEASE,AND AGREE TO THE TERMS ON PAGES 1 AND 2. ORAL AGREEMENTS OR COMMITMENTS TO LOAN MONEY,EXTEND CREDIT OR TO FORBEAR FROM ENFORCING REPAYMENT OF A DEBT INCLUDING PROMISES TO EXTEND OR RENEW SUCH DEBT ARE NOT ENFORCEABLE.TO PROTECT YOU AND US FROM MISUNDERSTANDING OR DISAPPOINTMENT,ANY AGREEMENTS WE REACH COVERING SUCH MATTERS ARE CONTAINED IN THIS WRITING,WHICH IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN US,EXCEPT AS WE MAY LATER AGREE IN WRITING TO MODIFY IT. TERMS AND CONDITIONS 1. COMMENCEMENT OF LEASE. commencement of thus Lease and acceptance of the Equipment shall occur upon delivery of the Equipment to you("Comrnencerrrent Date").To the extent that the Equipment includes intangible property or associated services such as periodic software licenses and prepaid database subscription rights,such Intangible property shall be referred to as"Software".You understand and agree that we have no right,title or Interest in the Software and you will comply throughout the Terrn of this Lease with any license and/or other agreement("Software License")entered into with the supplier of the Software ("Software Supplier").You are responsible for entering into any Software License with the Software Supplier no later than the Commencement Date of this Lease.You agree to inspect the Equipment upon delivery and verify by telephone or In writing such Information as we may require.If you signed a purchase order or similar agreement for the purchase of the Equipment,by signing this Lease you assign to us all of your rights,but none of your obligations under it.All attachments,accessories,replacements,replacement parts,substitutions,additions and repairs to the Equipment shall form part of the Equipment under this Lease. 2. LEASE PAYMENTS. You agree to remit to us the Lease Payment and all other sums when due and payable each Billing Period at the address we provide to you from time to time.You agree that you will remit payments to us in the form of company checks(or personal checks In the case of sole proprietorships),direct debit or wires only.You also agree cash and cash equivalents are not acceptable forms of payment for this Lease and that yen will not remit such forms of payment to us.Payment In any other form may delay processing or be returned to you.Furthermore,only you or your authorized agent as approved by us will remit payments to us.Lease Payments will include any freight,delivery,installation and other expenses we finance on your behalf at your request.Lease Payments are due whether or not you receive an Invoice.You authorize us to adjust the Lease Payments by not more than 15%to reflect any reconfiguration of the Equipment or adjustments to reflect applicable sales taxes or the cost of the Equipment by the manufacturer and/or Supplier. NON-APPROPRIATION OF FUNDS.You intend to remit to is all Lease Payments and other payments for the full Term if funds are legally available.I n the event you are not granted an appropriation of funds at any time during the Term for the Equipment or for equipment which Is functionally similar to the Equipment and operating funds are not otherwise available to you to pay Lease Payments and other payments due and to become Clue under this Lease,and there is no other legal procedure or available funds by or with which payment can be made to us,and the non-appropriation did not result from an act or omission by you,you shall have the right to return the Equipment In accordance with Section 11 of this Lease and terminate this Lease on the last day of the fiscal period for which appropriations were received without penalty or expense to you,except as to the portion of the Lease Payments for which funds shall have been appropriated and budgeted.At least thirty(30)days prior to the end of your fiscal period,your chief executive officer(or legal counsel)shall certify In writing that:(a)funds have not been appropriated for the fiscal period;(b)such non-appropriation did not result from any act or failure to act by you;and(c)you have exhausted all funds legally available to pay Lease Payments.If you terminate this Lease because of a non-appropriation of funds,you may not purchase,lease or rent,during the subsequent fiscal period,equipment performing the same functions as,or functions taking the place of,those performed by the Equipment provided,however,that these restrictions shall not be applicable if or to the extent that the application of these restrictions would affect the validity of this Lease.This Section 2 shall not permit you to terminate this Lease In orderto acquire any other Equipment or to allocate funds directly or indirectly to perform essentially the application for which the Equipment is Intended. 3. LEASE CHARGES. You agree to:(a)pay all costs and expenses associated with the use, maintenance,servicing,repair or replacement of the Equipment;(b)pay all fees,assessments,taxes and charges governmentally imposed upon Lessor's purchase,ownership,possession,leasing,renting,operation,control or use of the Equipment and pay all premiums and other costs of insuring the Equipment;(c)reimburse us for all costs and expenses incurred in enforcing this Lease;and(d) pay all other costs and expenses for which you are obligated under this Lease ((a)through (d)collectively referred to as"Lease Charges"). NOTWITHSTANDING THE FACT THAT YOU MAY BE EXEMPT FROM THE PAYMENT OF PERSONAL PROPERTY TAXES,you acknowledge that as the owner of the Equipment,we may be required to pay personal property taxes,and you agree,at our discretion,to either:(1)reimburse us for all personal property and other similar taxes and governmental charges associated with the ownership,possession or use of the Equipment when billed by the jurisdictions;or(2)rerrrlt to us each Billing Period our estimate of the pro-rated equivalent of such taxes and governmental charges.In the event that the Billing Period sums includes a separately Continued on Page 2 C3 Technology Services (Lessee Full Legal Name) By:X 7 By:X Name: Name: Title: Title: r1due. ri P I SO Tax 0 rl. Page 1 of 2 C3 Si 21 FMV mtm 10/15 DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 stated estimate of personal property and other similar taxes,you acknowledge and agree that such amount represents our estimate of such taxes that will be payable with respect to the Equipment during the Term.As compensation for our internal and external costs in the administration of taxes related to each unit of Equipment,you agree to pay us a"Tax Administrative Fee"equal to$12 per unit of Equipment per year during the Term,not to exceed the maximum permitted by applicable law.The Tax Administrative Fee,at our sole discretion,may be increased by an amount not exceeding 10%thereof for each subsequent year of the Term to reflect our increased cost of administration and we will notify you of any such increase by indicating such increased amount in the relevant invoice or in such other manner as we may deem appropriate.We may take on your behalf any action required under this Lease which you fall to take,and upon receipt of our Invoice you will promptly pay our costs(Including Insurance premiums and other payments to affiliates),plus reasonable processing fees.Restrictive endorsements on checks you send to us will not reduce your obligations to us.We may charge you a return check or non-sufficient funds charge of$25 for any check which is returned by the bank for any reason(not to exceed the maximum amount permitted by law). 4. LATE CHARGES. For any payment which is not received within three(3)days of Its due date,you agree to pay a late charge not to exceed the higher of 10%of the amount due or$35(not to exceed the maximum amount permitted by law)as reasonable collection costs. 5. OWNERSHIP.USE,MAINTENANCE AND REPAIR. We own the Equipment and you have the right to use the Equipment under the terms of this Lease.If this Lease is deemed to be a secured transaction,you grant us a first priority security interest in the Equipment to secure all of your obligations under this Lease.We hereby assign to you all Our rights under any manufacturer and/or supplier warranties,so Tong as you are not In default hereunder.You must keep the Equipment free of liens.You may not remove the Equipment from the address indicated on page 1 of this Lease without first obtaining our approval.You agree to:(a)keep the Equipment in your exclusive control and possession;(b)use the Equipment in conformity with all insurance requirements,manufacturer's instructions and manuals;(c)keep the Equipment repaired and maintained in good working order and as required by the manufacturer's warranty,certification and standard full service maintenance contract;and(d)give us reasonable access to Inspect the Equipment and Its maintenance and other records. 6. INDEMNITY. You are responsible for all losses,damages,claims,infringement claims,injuries and attorneys'fees and costs,including,without limitation,those incurred in connection with responding to subpoenas, third party or otherwise("Claims"),incurred or asserted by any person.In any manner relating to the Equipment,Including its use,condition or possession.You agree to defend and indemnify us against all Claims, although we reserve the right to control the defense and to select or approve defense counsel.This indemnity continues beyond the termination of this Lease for acts or omissions which occurred during the Term of this Lease.You also agree that this Lease has been entered into on the assumption that we are the owner of the Equipment for U.S.federal income tax purposes and will be entitled to certain U.S.federal income tax benefits available to the owner of the Equipment.You agree to indemnify us for the Toss of any U.S.federal income tax benefits resulting from the failure of any assumptions In this Lease to be correct or caused by your acts or omissions inconsistent with such assumption or this Lease.In the event of any such Toss,we may increase the Lease Payments and other amounts due to offset any such adverse effect. 7. LOSS OR DAMAGE. If any Item of Equipment Is lost,stolen or damaged you will,at your option and cost,either:(a)repair the item or replace the Item with a comparable Item reasonably acceptable to us;or de)pav us the sum of:(i)all past due and current Lease Payments and Lease Charges;(II)the present value of all remaining Lease Payments and Lease Charges for the effected Item(s)of Equipment,discounted at the rate of 6%per annum(or the lowest rate permitted by law,whichever is higher);and(iii)the Fair Market Value of the effected item(s)of Equipment.We will then transfer to you all our right,title and interest in the effected items) of Equipment AS-IS AND WHERE-IS,WITHOUT ANY WARRANTY AS TO CONDITION,TITLE OR VALUE.Insurance proceeds shall be applied toward repair,replacement or payment hereunder,as applicable.In this Lease,"Fair Market Value"of the Equipment means its fair market value at the end of the Term,assuming good order and condition(except for ordinary wear and tear from normal use),as estimated by us.No such Toss or damage shall relieve you of your payment obligations hereunder. 8. INSURANCE. You agree,at your cost,to: (a)keep the Equipment Insured against all risks of physical Toss or damage for its full replacement value, naming us as Toss payee;and(b)maintain public liability insurance.covering personal injury and Equipment damage for not Tess than$300.000 per occurrence,naming us as additional i rooted.The policy must be issued by an insurance carer acceptable to us,must provide us with not less than 15 days'prior written notice of cancellation,non-renewal or amendment,and must provide deductible amounts acceptable to us.If you do not provide acceptable Insurance,we have the right but no obligation to obtain insurance covering our interest(and only our interest)in the Equipment for the Lease Term and any renewals.Any insurance we obtain will not insure you against third party or liability claims and may be cancelled at any time.In the event that we elect to obtain such Insurance,you will be required to pay us an additional amount each Billing Period for the cost of such Insurance and an administrative fee,the cost of which Insurance and administrative fee may be more than the cost to obtain your own insurance and on which we may make a profit. 9. DEFAULT. You will be in default under this Lease if:(a)you fail to remit to us any payment within ten(10)days of the due date or breach any other obligation under this Lease;(b)a petition is filed by or against you or any guarantor under any bankruptcy or Insolvency law;(c)any representation made by you is false or misleading In any material respect; (d)you become insolvent,are liquidated or dissolved,merge,transfer a material portion of your Ownership Interest or assets,stop doing business,or assign rights or property for the benefit of creditors;or(e)you default under any other agreement with us or our assignees. 10. REMEDIES. If you default,we may do one Or more of the following:(a)recover from you,AS LIQUIDATED DAMAGES FOR LOSS OF BARGAIN AND NOT AS A PENALTY,the sum of:(i)all past due and current Lease Payments and Lease Charges;(li)the present value of all remaining Lease Payments and Lease Charges,discounted at the rate of 6%per annum(or the lowest rate permitted by law,whichever is hlgher);and (iii)the Fair Market Value of the Equipment; (b)declare any other agreements between us in default;(c)require you to return all of the Equipment in the manner outlined in Section 11,or take possession of the Equipment,In which case we shall not be held responsible for any losses directly or indirectly arising out of,or by reason of the presence and/or use of any and all proprietary information residing on or within the Equipment,and to lease or sell the Equipment or any portion thereof,and to apply the proceeds,Tess reasonable selling and administrative expenses,to the amounts due hereunder,(d)charge you interest on all amounts one us from the due date until paid at the rate of 1-1/2%per month,but In no event more than the lawful maximum rate;and(e)charge you for expenses incurred in connection with the enforcement of our remedies including,without limitation,repossession,repair and collection costs,attorneys'fees and court costs.These remedies are cumulative,are in addition to any other remedies provided for by law,and may be exercised concurrently or separately.Any failure or delay by us to exercise any right shall not operate as a waiver of any other right or future right. 11. END OF TERM OPTIONS;RETURN OF EQUIPMENT. At the end of the Term and upon 30 days prior written notice to us,you shall either:(a)return all,but not Tess than all,of the Equipment;or(b)purchase all, but not Tess than all,of the Equipment AS-IS AND WHERE-IS,WITHOUT ANY WARRANTY AS TO CONDITION,TITLE OR VALUE,for the Fair Market Value,plus applicable sales and other taxes.If you do not provide us with such written notice and either return all of the Equipment or purchase all of the Equipment at the end of the Term,then this Lease will automatically renew on a month-to-month basis and all of the provisions of this Lease shall continue to apply, including,without limitation,your obligations to remit Lease Payments, Lease Charges and other charges, until all of the Equipment is either returned to us(either because we demand return of the Equipment or you decide to return the Equipment)or purchased by you for the applicable Fair Market Value,plus applicable sales and other taxes,in accordance with the terms hereof. If you are in default(or a non-appropriation of funds occurs),or you do not purchase the Equipment at the end of the Term(or the Renewal Terri),you shall: (1)return all of the Equipment,freight and insurance prepaid at your cost and risk,to wherever we Indicate in the continental United States,with all manuals and Togs,in good order and condition(except for ordinary wear and tear from normal use),packed per the shipping company's specifications;and(2)securely remove all data from any and all disk drives or magnetic media prior to returning the Equipment(and you are solely responsible for selecting an appropriate removal standard that meets your business needs and complies with applicable laws).You will pay is for any Toss in value resulting from the failure to maintain the Equipment In accordance with this Lease or for damages incurred In shipping and handling. 12. ASSIGNMENT. You may not assign or dispose of any rights or obligations under this Lease or sublease the Equipment without our prior written consent.We may,without notifying you:(a)assign all or any portion of this Lease or our Interest In the Equipment;and(b)release Information we have about you and this Lease to the manufacturer,Supplier or any prospective investor,participant or purchaser of this Lease.If we do make an assignment under subsection 12(a)above,our assignee will have all of our rights under this Lease,but none of our obligations.You agree not to assert against our assignee claims,offsets or defenses you may have against us. 13. MISCELLANEOUS. Notices must be In writing and will be courted given five(5)days after mailing to your(or our)business address.You represent that:(a)you are the entity indicated in this Lease;(b)any documents required to be delivered in connection with this Lease(collectively,the"Documents")have been duly authorized by you in accordance with all applicable Taws,rules,ordinances and regulations;(c)the Documents are valid,legal,binding agreements,enforceable with thew-terms and the person(s)signing the Documents have the authority to do so,are acting with the full authorization of your governing body,and hold the offices indicated below their signatures;(d)the Equipment is essential to the immediate performance of a governmental or proprietary function by you within the scope of your authority and shall be used during the Term only by you to perform such function;(a)you Intend to use the Equipment for the entire Term and shall take all necessary action to include In your annual budget any funds required to fulfill your obligations each fiscal period during the Term;(f)you have complied fully with all applicable law governing open meetings,public bidding and appropriations,resulted in connection with this Lease and the debt under applicable state law; (g)your obligations to remit Lease Payments constitutes a current expense and not a debt under applicable state law;(h)this Lease Is binding on you and your successors and assigns;and(I)all financial information you have provided Is true and a reasonable representation of your financial condition.This Lease:(1)constitutes the entire agreement of the parties with respect to the subject matter thereof;(li)supersedes all other writings,communications,understandings,agreements, purchase orders,solicitation documents(including,without limitation,any request for proposal and responses thereto and other related documents (together,the"Bid Documents"))and other representations,express or implied("Prior Understandings"),and may not be contradicted or amended by Prior Understandings;and(iii)may be amended or modified only by written documents duly authorized,executed and delivered by the parties.This Lease is binding on you and your successors and assigns.You authorize us,our agent,or our assignee to:(a)obtain credit reports and make credit inquiries;(b)furnish your information,including credit application,payment history and account information,to credit reporting agencies and our assignees,potential purchasers or investors and parties Having an economic interest in this Lease or the Equipment,including,without limitation,the seller,Supplier or any manufacturer of the Equipment;and(c)you irrevocably grant us the power to prepare,sign on your behalf(if applicable),and file,electronically or otherwise Uniform Commercial Code("UCC")financing statements and any amendments thereto or continuation thereof relating to the Equipment,and containing any other information required by the applicable UCC.Any claim you have against us must be made within two(2)years after the event which caused it.If a court finds any provision of this Lease to be unenforceable,all other terms shall remain in effect and enforceable.You authorize is to insert or correct missing information on this Lease,including your proper legal name,serial numbers and any other information describing the Equipment.If you so request,and we permit the early termination of this Lease.you agree to pay a fee for such privilege.THE PARTIES INTEND THIS TO BE A"FINANCE LEASE"UNDER ARTICLE 2A OF THE UCC.YOU WAIVE ALL RIGHTS AND REMEDIES CONFERRED UPON A LESSEE BY ARTICLE 2A OF THE UCC.YOU FURTHER HEREBY ACKNOWLEDGE AND AGREE THAT WE AND/OR SUPPLIER MAY MAKE A PROFIT ON ANY AND ALL FEES REFERENCED HEREIN AND,IN SO DOING WAIVE ANY AND ALL CLAIM WHICH YOU MAY HAVE FOR UNJUST ENRICHMENT.We may receive compensation from the manufacturer and/or Supplier of the Equipment In order to enable us to reduce the cost of this Lease below what we otherwise would charge.If we received such compensation,the reduction In the cost of this Lease is reflected in the Lease Payment. 14. ELECTRONIC TRANSMISSION OF DOCUMENTATION. This Lease may be executed in counterparts.The executed counterpart which has our original signature and/or is in our possession shall constitute chattel paper as that term Is defined in the UCC and shall constitute the original agreement for all purposes,Including,without limitation:(1)any hearing,trial or proceeding with respect to thls Lease;and(h)any determination as to which version of this Lease constitutes the single true orlglnal Item of chattel paper under the UCC.If you sign and transmit this Lease to us by facsimile or other electronic transmission,the transmitted copy shall be binding upon the parties.You agree that the facsimile or other similar electronic transmission of this Lease manually signed by us,when attached to the facsimile or other electronic copy signed by you,shall constitute the original agreement for all purposes.The parties further agree that,for purposes of executing this Lease,and subject to our prior approval and at our sole discretion:(a)a document signed and transmitted by facsimile or other electronic transmission shall be treated as an original document;(b)the signature of any party on such document shall be considered as an original signature;(e)the document transmitted shall Have the same effect as a counterpart thereof containing original signature;and(d)at our request,you,who executed this Lease and transmitted its signature by facsimile cr other electronic transmission shall provide the counterpart of this Lease containing your original manual signature to us.No parry may raise as a defense to the enforcement of this Lease that a facsimile or other electronic transmission was used to transmit any signature of a party to this Lease. City Council 16 — 116 8/4/2026 Page 2 of 2 C3 SLG 201 FMV mtm 10115 DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 ® SLG $1 Lease Purchase Agreement# Equipment MFG Model & Description Serial Number Accessories See attached schedule for additional Equipment/Accessories Billing Address: Equipment Location: Purchase Option:$1.00 Interest Rate: %per annum Name Lease Payment:$ (plus applicable taxes) Term: (months) Address Billing Period: El MonthlyEl Quarterly Serni-Annually DAnnually(Monthly if not checked) City State Zip Code The following additional payments are due on the date this Lease is signed by you: Advance Payment:$ (plus applicable taxes) Applied to: First Last Document Fee:$75.00(included on first invoice) YOU HAVE SELECTED THE EQUIPMENT.THE SUPPLIER AND ITS REPRESENTATIVES ARE NOT AGENTS OF ANY ASSIGNEE OF LESSOR AND ARE NOT AUTHORIZED TO MODIFY THE TERMS OF THIS LEASE.YOU ARE AWARE OF THE NAME OF THE MANUFACTURER OF EACH ITEM OF EQUIPMENT AND YOU WILL CONTACT EACH MANUFACTURER FOR A DESCRIPTION OF YOUR WARRANTY RIGHTS. WE MAKE NO WARRANTIES TO YOU,EXPRESS OR IMPLIED,AS TO THE MERCHANTABILITY,FITNESS FOR A PARTICULAR PURPOSE,SUITABILITY OR OTHERWISE.WE PROVIDE THE EQUIPMENT TO YOU AS-IS.YOU AGREE TO USE THE EQUIPMENT ONLY IN THE LAWFUL CONDUCT OF YOUR BUSINESS,AND NOT FOR PERSONAL,HOUSEHOLD OR FAMILY PURPOSES. WE SHALL NOT BE LIABLE FOR CONSEQUENTIAL OR SPECIAL DAMAGES.WE MAKE NO REPRESENTATION OR WARRANTY OF ANY KIND,EXPRESS OR IMPLIED,WITH RESPECT TO THE LEGAL,TAX OR ACCOUNTING TREATMENT OF THIS LEASE AND YOU ACKNOWLEDGE THAT WE ARE AN INDEPENDENT CONTRACTOR AND NOT A FIDUCIARY OF LESSEE.YOU WILL OBTAIN YOUR OWN LEGAL, TAX AND ACCOUNTING ADVICE RELATED TO THIS LEASE AND WILL MAKE YOUR OWN DETERMINATION OF THE PROPER LEASE TERM FOR ACCOUNTING PURPOSES. EXCEPT TO THE EXTENT PROVIDED IN SECTION 2,YOUR PAYMENT OBLIGATIONS ARE ABSOLUTE AND UNCONDITIONAL AND ARE NOT SUBJECT TO CANCELLATION,REDUCTION OR SETOFF FOR ANY REASON WHATSOEVER.BOTH PARTIES AGREE TO WAIVE ALL RIGHTS TO A JURY TRIAL.THIS LEASE SHALL BE DEEMED FULLY EXECUTED AND PERFORMED IN THE STATE OF LESSEE'S PRINCIPAL PLACE OF BUSINESS AND SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH SUCH LAWS.TO HELP THE GOVERNMENT FIGHT THE FUNDING OF TERRORISM AND MONEY LAUNDERING ACTIVITIES,FEDERAL LAW REQUIRES ALL FINANCIAL INSTITUTIONS TO OBTAIN,VERIFY AND RECORD INFORMATION THAT IDENTIFIES EACH PERSON WHO OPENS AN ACCOUNT.WHAT THIS MEANS TO YOU:WHEN YOU OPEN AN ACCOUNT,WE WILL ASK FOR YOUR NAME,ADDRESS AND OTHER INFORMATION THAT WILL ALLOW US TO IDENTIFY YOU.WE MAY ALSO ASK TO SEE IDENTIFYING DOCUMENTS. BY SIGNING THIS LEASE,YOU ACKNOWLEDGE RECEIPT OF PAGES 1 AND 2 OF THIS LEASE,AND AGREE TO THE TERMS ON PAGES 1 AND 2. ORAL AGREEMENTS OR COMMITMENTS TO LOAN MONEY,EXTEND CREDIT OR TO FORBEAR FROM ENFORCING REPAYMENT OF A DEBT INCLUDING PROMISES TO EXTEND OR RENEW SUCH DEBT ARE NOT ENFORCEABLE.TO PROTECT YOU AND US FROM MISUNDERSTANDING OR DISAPPOINTMENT,ANY AGREEMENTS WE REACH COVERING SUCH MATTERS ARE CONTAINED IN THIS WRITING,WHICH IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN US,EXCEPT AS WE MAY LATER AGREE IN WRITING TO MODIFY IT. TERMS AND CONDITIONS 1. COMMENCEMENT OF LEASE. Commencement ofthis Lease and acceptance of the Equipment shall occur upon delivery of the Equipment to you("Commencement Date").To the extent that the Equipment Includes intangible property cr associated services such as periodic software licenses and prepaid database subscription rights,such intangible property,shall be referred to as"Software".You understand and agree thatwe have no right,title or interest in the Software and you will comply throughout the Term of this Lease with any license and/or other agreement("Software License")entered Into with the supplier of the Software('Software Supplier").You are responsible for entering into any Software License with the Software Supplier no later than the Commencement Date of this Lease.You agree to inspect the Equipment upon delivery and verify by telephone or In writing such information as we may require.If You signed a purchase order or similar agreement for the purchase of the Equipment,by signing this Lease you assign to us all of your rights,but none of your obligations under it.All attachments,accessories,replacements, replacement parts,substitutions,additions and repairs to the Equipment shall form part of the Equipment under this Lease. 2. LEASE PAYMENTS. You agree to remit to us the Lease Payment and all other sums when due and payable each Billing Period at the address we provide to you from time to time.You agree that you will remit payments to us in the form of company checks(or personal checks in the case of sole proprietorships),direct debit or wires only.You also agree cash and cash equivalents are not acceptable forms of payment for this Lease and that you will not remit such forms of payment to us.Payment in any other form may delay processing or be returned to you.Furthermore,only you or your authorized agent as approved by us will remit payments to us.Lease Payments will include any freight,delivery,Installation and other expenses we finance on your behalf at your request.Lease Payments are due whether or not you receive an Invoice.You authorize us to adjust the Lease Payments by not more than 15%to reflect any reconfiguration attire Equipment or adjustments to reflect applicable sales taxes or the cost of the Equipment by the manufacturer and/or Supplier. NON-APPROPRIATION OF FUNDS.You Intend to remit to is all Lease Payments and other payments for the full Term If funds are legally available.In the event you are not granted an appropriation of funds at any time during the Term for the Equipment or for equipmentwhlch Is functionally similar to the Equipment and operating fiords are not otherwise available to you to pay Lease Payments and other payments due and to become due under this Lease,and there is no other legal procedure or available funds by or with which payment can be made to us,and the non-appropriation did not result from an act or omission by you,you shall have the right to return the Equipment in accordance with Section 12 of this Lease and terminate this Lease on the last day of the fiscal period for which appropriations were received without penalty or expense to you,except as to the portion of the Lease Payments for which funds shall have been appropriated and budgeted.At least thirty(30)days prier to the end of your fiscal period,your chief executive officer(or legal counsel)shall certify in writing that:(a)funds have not been appropriated for the fiscal period; (b)such non-appropriation did not result from any act or failure to act by you;and(c)you have exhausted all funds legally available to pay Lease Payments.If you terminate this Lease because of a non-appropriation of funds,you may not purchase,lease or rent,during the subsequent fiscal period,equipment performing the same functions as,or functions taking the place of,those performed by the Equipment provided,however,that these restrictions shall not be applicable If or to the extent that the application of these restrictions would affect the validity of this Lease.This Section 2 shall not permit you to terminate this Lease In order to acquire any other Equipment or to allocate funds directly or Indirectly to perform essentially the application for which the Equipment Is intended. 3. LEASE CHARGES. You agree to:(a)pay all costs and expenses associated with the use,maintenance,servicing,repair or replacement of the Equipment;(b)pay all fees,assessments,taxes and charges governmentally Imposed upon Lessor's purchase,ownership,possession,leasing,renting,operation,control or use of the Equipment and to pay all premiums and other costs of insuring the Equipment;(c)reimburse us for all costs and expenses incurred in enforcing this Lease;and(d)pay all other costs and expenses for which you are obligated under this Lease(the amounts set forth in clause(a)through(d)being collectively referred to as"Lease Charges").For U.S.federal income tax purposes,the parties hereto agree that It Is their mutual intention that you shall be considered the owner of the Equipment and we shall In no event be liable to you If you fall to secure any U.S.federal income tax benefits available to the owner of the Equipment.We may take on your behalf any action required under this Lease which you fail to take,and upon receipt of our invoice you will promptly pay our costs(including insurance premiums and other payments to affiliates),plus reasonable processing fees.Restrictive endorsements on checks you send to us will not reduce your obligations to us.We may charge you a return check or non-sufficient funds charge of S25 for any check which is returned by the bank for any reason(not to exceed the maximum amount permitted by law). Continued on Page 2 • Wells Fargo Bank, N.A. (Lessee Full Legal Name) By:X By:X Name: Name: Title: Title: Date: Date: Federal Tax ID City Council 16 — 117 8/4/2026 Page 1 of 2 WEB N.A.SLG 200$BO Commercial Priced 12-22 DocuSign Envelope ID: D4DA9DOE-523A-4103-BF26-70DA10AOE2F8 4. PAYMENT OF TAXES. In addition to the Lease Payments under this Lease,you agree to pay all sales,use,excise,gross receipts and other taxes,charges and fees upon orwith respectto the Equipment orthe possession, ownership,use or operation,control or maintenance thereof and relating to this Lease,whether due before or after the end of the Term to the extent legally permissible.You also agree to file all required property tax returns and promptly pay all property taxes which may be assessed against the Equipment during the term of this Lease and,if we ask,provide us with proof of payment.You agree that Ifwe are required by the applicable taxing jurisdiction to pay such taxes,you will promptly reimburse us for such tax payment. 5. LATE CHARGES. For any payment which Is not received within three(3)days of its due date,you agree to pay a Tate charge not to exceed the higher of 10%of the amount due or$35(not to exceed the maximum amount permitted by law)as reasonable collection costs. 6. OWNERSHIP USE MAINTENANCE AND REPAIR. The parties agree that it Is their mutual intention that you shall be considered the owner of the Equipment(other than Software)for various purposes,including federal income tax purposes,as of the Commencement Date,and you hereby grant to us and we reserve a security Interest In the Equipment to secure all of your obligations under this Lease.In no event shall this Lease be secured by real property.We hereby assign to you all our rights under any manufacturer and/or supplier warranties,so Tong as you are not in default hereunder.You must keep the Equipment free of liens.You may not remove the Equipment from the address Indicated on page 1 of this Lease without first obtaining our approval.You agree to:(a)keep the Equipment In your exclusive control and possession;do)use the Equipment in conformity with all insurance requirements,manufacturers instructions and manuals;(c)keep the Equipment repaired and maintained in good working order and as required by the manufacturer's warranty,certification and standard full service maintenance contract;and(d)give us reasonable access to inspect the Equipment and its maintenance and other records. 7. INDEMNITY. You are responsible for all losses,damages,claims,infringement claims,injuries and attorneys'fees and casts,including,without limitation,those incurred in connection with responding to subpoenas,third party or otherwise("Claims"),incurred or asserted by any person,In any manner relating to the Equipment,including Its use,condition or possession.You agree to defend and Indemnify us against all Claims,although via reserve the right to control the defense and to select or approve defense counsel.This indemnity continues beyond the termination of this Lease for acts or omissions which occurred during the Terri of this Lease. 3. LOSS OR DAMAGE. If any Item of Equipment Is lost,stolen or damaged you will,at your option and cost,either:(a)repair the item or replace the Item with a comparable Item reasonably acceptable to us;or(b)pay us the SLIM of the following amounts(such sum hereinafter the"Casualty Value"):(I)oll past due and current Lease Payments and Lease Charges;plus(it)the present value of all remaining Lease Payments for the effected item(s)of Equipment,discounted at the rate of 6%per annum(or the lowest rate permitted by law,whichever is higher).Upon our receipt of the Casualty Value,we will release any security interest which we may have in the effected item(,)for which payment is made,and transfer to you all our right,title and interest in such effected Item(s)AS-IS AND WHERE-IS,WITHOUT ANY WARRANTY AS TO CONDITION,TITLE OR VALUE.Insurance proceeds shall be applied toward repair,replacement or payment hereunder,as applicable.No such Toss or damage shall relieve you of your payment obligations hereunder. 9. INSURANCE. You agree,at your cost,to:(a)keep the Equipment Insured against all risks of physical Toss or damage for Its full replacement value,naming us as Toss payees as our Interests may appear;and(b)maintain public liability insurance,covering personal Injury and Equipment damage for not Tess than$30Q,000 per occurrence,naming us as additional insured.The policy must be issued by an insurance carrier acceptable to us,must provide us with not Tess than 15 days'priarwritten notice of cancellation,non-renewal or amendment,and must provide deductible amounts acceptable to us.If you do not provide acceptable insurance,we Have the right,but no obligation,to obtain Insurance covering our Interest(and only our Interest)in the Equipment for the Lease Term and any renewals.Any insurance we obtain will not insure you agalnstthird party or liability claims and may be cancelled at any time.In the event we elect to obtain such insurance,you will be required to pay us an additional arnount each Billing Period for the cost of such insurance and an administrative fee,the cost of which insurance and administrative fee may be more than tie cost to obtain your awn insurance and on which we may make a profit. 10. DEFAULT. You will be In default under this Lease if:(a)you fall to remit to us any payment within ten(10)days of the due date orbreach any other obligation under this Lease;(b)a petition is filed by or against you cr any guarantor under any bankruptcy or insolvency law;or(c)any representation made by you Is false or misleading in any material respect;(d)you become Insolvent,are liquidated or dissolved,merge,transfer a material portion of your ownership interest or assets,stop doing business,or assign rights or property for the benefit of creditors;or(e)you default under any other agreement with us or our assignees. 11. REMEDIES. If you default,tie may do one or more of the following:(a)recover from you,AS LIQUIDATED DAMAGES FOR LOSS OF BARGAI N AND NOT AS A PENALTY,the sum of:(i)all past due and current Lease Payments and Lease Charges;and(ii)the present value of all remaining Lease Payments,discounted at the rate of 6%per annum(or the lowest rate permitted by law,whichever is higher);(b)declare any other agreements between us in default,(c)require you to return all of the Equipment in the manner outlined in Section 12,or take possession of the Equipment In which case we shall not be held responsible for any losses directly or Indirectly arising out of,or by reason of the presence and/or use of any and all proprietary information residing on or within the Equipment,and to lease or sell the Equipment or any portion thereof,and to apply the proceeds,Tess reasonable selling and administrative expenses,to the amounts due hereunder,(d)charge you Interest on all amounts due is from the due date until paid at the rate of 1-1/2%per month,but In no event more than the lawful maximum rate and(e)charge you for expenses incurred in connection with the enforcement of our remedies including,without limitation,repossession,repair and collection costs,attorneys'fees and court costs.These remedies are cumulative,are in addition to any other remedies provided for by law,and may be exercised concurrently or separately.Any failure or delay by us to exercise any right shall not operate as a waiver of any other right or future right. 12. END OF TERM:RETURN OF EQUIPMENT. If you are not in default,and all of your obligations under this Lease have been satisfied,including receipt by us of all monies due under this Lease,including but not limited to,the periodic scheduled payments,Tate charges,and reimbursement for property taxes(if applicable),we will release any security interest which we may have In the Equipment at the end of the Term.You shall have no obligation to provide any end-of-term notice to us,and this Lease shall not be renewed.If you are in default,(or a non-appropriation of funds occurs)you shall:(1)return all of the Equipment,freight and insurance prepaid at your cost and risk,to wherever we indicate In the continental United States,with all manuals and logs,In good order and condition(except for ordinary wear and tear from normal use),packed per the shipping company's specifications;and(2)securely remove all data from any and all disk drives or magnetic media prior to returning the Equipment(and you are solely responsible for selecting an appropriate removal standard that meets your business needs and complies with applicable Taws).You will pay us for any Toss in value resulting from the failure to maintain the Equipment in accordance with this Lease or for damages incurred in shipping and handling. 13. ASSIGNMENT. You may not assign or dispose of any rights or obligations under this Lease or sublease the Equipment without our prior written consent.We may,without notifying you:(a)assign all or any portion cf this Lease or our interest in the Equipment;and(b)release information we have about you and this Lease to the manufacturer,Supplier or any prospective Investor,participant or purchaser of this Lease.If we do make an assignment under subsection 13(a)above,our assignee will have all of our rights under this Lease,but none of our obligations.You agree not to assert against our assignee claims,offsets or defenses you may have against is. 14. MISCELLANEOUS. Notices must be In writing and will be deemed given five(5)days after mailing to your(or our)business address.You represent that:(a)you are the entity Indicated in this Lease; (b)any documents required to be delivered in connection with this Lease (collectively, the "Documents") have been duly authorized by you in accordance with all applicable laws, rules, ordinances and regulations, (c)the Documents are valid,legal,binding agreements,enforceable wlfti their terms and the persan(s)signing the Documents have the authority to do so,are acting with the full authorization of your governing body,and hold the offices indicated below their signatures,(d)the Equipment Is essential to the Immediate performance of a governmental or proprietary function by you within the scope of your authority and shall be used during the Term only by you to perform such function;(e)you intend to use the Equipment for the entire Term and shall take all necessary action to Include in your annual budget any funds required to fulfill your obligations each fiscal period during the Term;(f)you have complied fully with all applicable law governing open meetings,public bidding and appropriations,required in connection with this Lease and the debt under applicable state law;(g)your obligations to remit Lease Payments constitutes a current expense and not a debt under applicable state law;(h)this Lease Is binding on you and your successors and assigns;and(I)all financial information you have provided Is true and a reasonable representation of your financial condition.This Lease:(i)constitutes the entire agreement of the parties with respect to the subject matter thereof;(II)supersedes all other writings,communication-,,understandings,agreements,purchase orders,solicitation documents(including,without limitation,any request far proposal and responses thereto and other related documents(together,the"Bid Documents"))and other representations,express or implied("Prier Understandings"),and may not be contradicted or amended by Prior Understandings;and(iii)may be amended or modified only bywrltten documents duly authorized,executed and delivered by the parties.This Lease Is binding on you and your successors and assigns.You authorize us,our agent or our assignee to:(a)obtain credit reports and make credit Inquiries;(b)furnish Your information,including credit application,payment history and account information to credit reporting agencies and our assignees,potential purchasers or investors and parties having an economic interest in this Lease or the Equipment,including,without limitation,the seller,Supplier or any manufacturer of the Equipment;and(c)you Irrevocably grant us the power to prepare,sign on your behalf(If applicable),and file,electronically or otherwise Uniform Commercial Code("UCC")financing statements and any amendments thereto or continuation thereof relating to the Equipment,and containing any other Information required by the applicable UCC.Any claim you have against us must be made within two(2)years after the event which caused It.If a court finds any provision of this Lease to be unenforceable,all other terms shall remain in effect and enforceable.You authorize us to Insert or correct missing Information on this Lease,Including your proper legal name,serial numbers and any other information describing the Equipment.If you so request,and we permit the early termination of this Lease,you agree to pay a fee for such privilege.THE PARTIES INTEND THIS TO BE A"FINANCE LEASE"UNDER ARTICLE 2,A OF THE UCC.YOU WAIVE ALL RIGHTS AND REMEDIES CONFERRED UPON A LESSEE BY ARTICLE 2P,OF THE UCC.YOU FURTHER HEREBY ACKNOWLEDGE AND AGREE THAT VIE AND/OR SUPPLIER MAY MAKE A PROFIT ON ANY AND ALL FEES REFERENCED HEREIN AND,IN SO DOING WAIVE ANY AND ALL CLAIM WHICH YOU MAY HAVE FOR UNJUST ENRICHMENT.We may receive compensation from the manufacturer and/or Supplier of the Equipment in order to enable us to reduce the cost ofthis Lease below what we otherwise would charge.If we received such compensation,the reduction In the cost of this Lease is reflected in the Lease Payment. 15. PAYMENT AMOUNTS. For purposes of the amortization of the Equipment cost,each Lease Payment,Including any Advance Payment,will be considered received on the date it Is required to be paid under this Lease, and any Document Fee will be considered received on the date of this Lease.The Interest Rate set forth above has been rounded to two decimal places for ease of reference,but interest on the Equipment cost may be calculated at the Interest Rate with more than two decimal places. The financial terms of the Lease may have been determined taking Into account fees the Lessor has paid to,or rebates,discounts;subsidies,or other compensation or financial benefits(including the ability to fund over time amounts that may be financed underthe Lease)Lessor has received from,the Equipment supplier,a broker,or other third party In connection with the Lease. 15. LIMITATIONS ON CHARGES. This Section controls over every other part of this Lease and over all other documents now or later pertaining to this Lease.We both Intend to complywith all applicable Taws. In no event will we charge or collect any amounts In excess of those allowed by applicable law.Any part of this Lease or any other documents now or hereafter pertaining to the Lease that could,but for this Section,be read under any circumstance to allow for a charge higher than that allowable under any applicable legal limit,is limited and modified by this Section to limit the amounts chargeable underthis Lease to the maximum amount allowed under the legal limit.If in any circumstance,any amount in excess of that allowed by law Is charged or received,any such charge will be deemed limited by the amount legally allowed and any amount received by us in excess of that legally allowed will be applied by us to the payment of amounts legally owed under this Lease,or refunded to you. 17. ELECTRONIC TRANSMISSION OF DOCUMENTATION.This Lease may be executed(manually or electronically)in counterparts.The executed counterpartwhich(a)has our original signature(If executed by us manually), (b)is electronically maintained by us(If executed by us electronically),and/or(c)is in our possession shall constitute chattel paper as that term Is defined in the UCC and shall constitute the original agreement for all purposes, including,without limitation:(I)any hearing,trial or proceeding with respect to this Lease;and(II)any determination as to which version of this Lease constitutes the single true original item of chattel paper under the UCC.If you sign(manually or electronically)and transmit this Lease to us by facsimile or other electronic transmission,the transmitted copy shall be binding upon the parties.You agree that the facsimile or other similar electronic transmission of this Lease manually or electronically signed by us,when attached to the facsimile or other electronic copy manually or electronically signed by you,shall constitute the original agreement for all purposes.The parties further agree that,for purposes of executing this Lease,and subject to our prior approval and at our sole discretion:(a)a document signed(manually or electronically)and transmitted by facsimile or other electronic transmission shall be treated as an original document;(b)the signature of any party on such document shall be considered as an original signature;(c)the document transmitted shall have the same effect as a counterpart thereof containing original signature;and(d)at our request,you,who executed this Lease manually and transmitted Its signature by facsimile or other electronic transmission shall provide the counterpart of this Lease containing your original manual signature to us.No party may raise as a defense to the enforcement of this Lease that a facsimile or other electronic transmission was used to transmit any signature of a party to this Lease. City Council 16 — 118 8/4/2026 Page 2 of 2 WES N.A.SLG 200$BO Commercial Priced 12-22 DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 AMENDMENT No.ONE TO • CONTRACT RCA-017-23010022 WITH C3 OFFICE SOLUTIONS,LLC.,DBA C3 TECH This Amendment No. One to Contract RCA-017-23010022 (hereinafter referred to as "Amendment No. One") is made and entered into as of the date fully executed by and between the County of Orange, a political subdivision of the State of California, hereinafter referred to as "County" and C3 Office Solutions, LLC., doing business as C3 Tech, a Limited Liability Company registered in the State of California(hereinafter referred to as "Contractor"), with County and Contractor sometimes referred to as "Party" or collectively referred to as "Parties". RECITALS WHEREAS, County entered into a contract with Contractor for Digital Multifunctional Copiers, Printers, Software,Related Accessories; and effective May 3, 2023,through May 2, 2028; and WHEREAS, Parties now desire to amend the Contract to revise the original Contract term, Attachment A, Scope of Work to add Section II — Contract Usage and Section XVI - Miscellaneous Clause; and replace Exhibit 1 —Equipment Lease Agreement; and NOW, THEREFORE, in consideration of the mutual obligation set forth herein, both Parties mutually agree to ament the Contract as follows: ARTICLES 1. Contract shall be amended to revise the original Contract term. 2. Article"2. Term"of the Contract shall be amended to read in its entirety as follows: 2. Term: Contract shall be effective May 3, 2023, through and including May 2, 2029,unless otherwise terminated as provided herein. 3. Attachment A "Scope of Work," has been revised and attached hereto and incorporated herein by this reference. 4. Exhibit 1 "— Equipment Lease Agreement," has been replaced and attached hereto and incorporated herein by this reference. 5. This Amendment No. One to the Contract modifies the Contract only as expressly set forth above. This Amendment No. One does not modify, alter or amend the Contract or in any other way whatsoever. Except as amended herein, all other terms and conditions of the Contract remain unchanged. Except as otherwise expressly set forth herein, all terms and conditions contained in the Contract and any Amendments thereto are incorporated by this reference and shall remain in full force and effect as amended herein. GAynCoupoil Office Software,Related Aecesso*6 mod$119ices File 44)4026 DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 SIGNATURE PAGE IN WITNESS WHEREOF, the Parties hereto have executed this Amendment effective upon signatures. C3 OFFICE SOLUTIONS,LLC.,DBA C3 TECH Tony Sanchez President r Doc gned by:t Title 6/26/2023 Signature Date Tricia Sanchez CFO 4fCqfqM"&: Title fiVt(ta SMt` l� 6/26/2023 B0F6F9C941A2411... Signature Date *Pursuant to California Corporation Code Section 313, if the Contracting party is a corporation, (2) two signatures are required: 1) The document must be signed by two people. One of them must be the chairman of the board, the president or any vice-president. The other must be the secretary, any assistant secretary, the chief financial officer or any assistant treasurer. 2) One corporate officer may sign the document,providing that written evidence of the office's authority to bind the corporation with only his or her signature must be provided. The evidence would ideally be a corporate resolution. ............................................................................ County Of Orange, a political subdivision of the State of California Robert Esparza SPCS rPfj�N (by_ Title r6bUV fSp64r & 6/26/2023 309FMECD788427... Signature Date GAynCoupoil Office Software,Related Accesso*6 and$20,es File 44Ai026 DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 ATTACHMENT A SCOPE OF WORK I. INTRODUCTION The County of Orange has established a Regional Cooperative Agreement (RCA) for Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services (hereinafter referred to as "Services"). This Contract is a usage contract between County and Contractor for the following Scope of Work. IL CONTRACT USAGE: A. Agencies/departments utilizing this Contract will submit a Scope of Service or Scope of Work and request a quote/proposal from Contractor. Services to Agencies/Departments will be"project specific"or at contracted rates, on an as-needed basis. B. Agencies/Departments must allow a minimum of five (5) Business Days (Monday through Friday)for Contractors to respond to their quote/proposal. C. Equipment may be added or deleted from the Subordinate Contract periodically, at the discretion of the County. County shall notify Contractor when equipment has been added or removed. Contractor shall provide Services for added equipment at contracted hourly rates when applicable. 1I1. CONTRACTOR RESPONSIBILITIES: A. Contractor must provide copier(s) and services as listed in Attachment C, to any requesting County Department. B. Contractor is responsible for the professional quality and technical competence of Contractor personnel/employees designated to provide services to County. C. Contractor must comply with all applicable local, state, and federal laws and regulations. D. Contractor must comply with all applicable County Department rules of conduct, policies, and procedures while on County premises. E. Data Removal - Contractor must provide County with its written policies and procedures associated with permanently removing all stored Customer data/images from the hard disk drives and Cache memory that resides within Copiers. Procedures associated with permanently removing all stored Customer data/images from the hard disk drives and Cache memory that resides within Copiers must be in compliance with NIST SP 800-88 and Department of Defense (DoD) 5220.22-compliant sanitation programs. F. Hard Disk Drive Replacements Due to Copier Malfunction/Failure - Contractor must permanently remove all stored County data/Images from the hard disk drive and Cache memory within seven (7) calendar days of removal of replacement hard disk drives from County. Within seven(7) calendar days of hard disk drive replacement services or request by County, Contractor must provide written certification (Attachment E. Certification for Data Removal) that data removal was completed. G. Confidentiality- Contractor must ensure its employees maintain confidentiality of all information and County records that may become accessible to the employees. H. Contractor Staff: Contractor must provide, but is not limited to, the following information to each employee given a County assignment: 1. Location of assignment 2.Name of Reporting Supervisor or Manager GAynCoupoil Office Software,Related Aecesso*6 and 4ices File 4414026 DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 3.Length of Assignment 4.Worldng Hours 5.Complete job description 6.Performance Expectations IV. SECURITY REQUIREMENTS AT COUNTY SECURED FACILITIES: A. County operates several secured facilities, including several Probation, Sheriff and John Wayne Airport operated sites. Contractor and its employees who perform services in County secured facilities are required to comply with strict operation policies and may be required to pass a background check, at the sole discretion of the County department, prior to performance due to security requirements at County secured facilities. The applicable County policies and security requirements have been designed with the primary purpose of ensuring a safe and secure environment for all involved. B. Contractor must provide a list of all Contractor personnel/employees who will be directly performing tasks associated with the Contract. Contractor's personnel/employees providing service in a County secured detention facility, Probation facility or Sheriff's facility, will be expected to pass two (2) separate background checks performed by the Orange County Sheriff's Department and the Orange County Probation Department. No changes must be authorized to the approved list without a request in writing submitted by Contractor and approved by the County Site Coordinator. At no time will unauthorized Contractor employees perform any task associated with this Contract. If this occurs, Contractor will be notified that it has not complied with the terms of this Contract and is subject to Contract termination. The list of all Contractor Personnel/Employees performing under this Contract must be submitted prior to award of this Contract. C. Contractor must prepare and submit a Security Clearance form to the County Site Coordinator for all persons who will be working on or who will need access to County secured facilities. I.Security Clearance forms must be submitted at least five (5) business days prior to the start of work or prior to the use of any person subsequent to the start of work. 2. Said Security Clearance forms must be thoroughly and accurately completed. Omissions or false statements, regardless of the nature or magnitude, may be grounds for denying clearance. 3.No person shall be employed on this work who has not received prior clearance from the Probation Department, Sheriff s Department or John Wayne Airport. 4.County is not under any obligation to give a reason clearance is denied. D. Contractor is responsible for signing in with the County Site Coordinator or designee, as required, upon arrival at a County secure facility (e.g., JWA, Probation). Contractor must report to the Central Control Center(Control). E. Contractor personnel/employees must closely monitor all tools, equipment and other materials at all times while performing services under this Contract, especially at County detention facilities. F. Contractor personnel/employees must have no contact, either verbal or physical, with internees/inmates in County secured detention facilities. Specifically, Contractor employees must: l.Not give names or addresses to internees. 2.Not receive any names or addresses from internees. 3.Not disclose the identity of any internee to anyone outside the facility. 4.Not give any materials to internees. GAynCoupoil Office Software,Related Accesso*6 and 21es File 44)4026 DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 5.Not receive any materials from internees (including materials to be passed to another individual or internee). *Failure to comply with these requirements is a criminal act and can result in prosecution. G. Any Contractor personnel/employee(s) engaged in the performance of work under this Contract at John Wayne Airport are expected to pass the screening requirements and abide by all of the security requirements set forth by the Federal Aviation Administration (FAA) and the County of Orange. "The Federal Aviation Administration (FAA) approved security program for John Wayne Airport requires that each person issued a John Wayne Airport security badge is made aware of his/her responsibilities regarding the privilege of access to restricted areas of the airport". All persons within the restricted air operation areas of the airport are required to display, on their person, a John Wayne Airport security badge, unless they are specifically exempted for reasons, or they are under escort by a properly badge individual. Each airport employee or airport tenant employee who has been issued a John Wayne Airport security badge is responsible for challenging any individual who is not properly displaying an airport issued or approved and valid identification badge. Any person who is not properly displaying or who cannot produce a valid John Wayne Airport security badge must immediately be referred to the Sheriff's Department Airport Detail Office for proper handling. The John Wayne Airport security badge is the property of the County of Orange and must be returned upon termination of employment at John Wayne Airport. The loss of a badge must be reported within twenty-four(24) hours to the Sheriff's Department Airport Dispatch Center(949) 252-5000. A report must be made before a replacement badge will be issued. H. All vehicles parked on-site at a County secured facility must always be locked and thoroughly secured. L All equipment and materials must remain in Contractor's possession at all times and must never be left unattended while at a County secured facility. All lost or misplaced equipment or materials must be reported immediately to the (a) security staff or Control in County secured detention facilities or(b)the escort or Control in Sheriff's facilities. J. Contractor personnel/employees must not smoke or use profanity or other inappropriate language while on-site. K. Contractor personnel/employees must not enter a County secured facility while under the influence of alcohol, drugs or other intoxicants and must not have such materials in their possession. L. Contractor personnel/employees must plan their activities to minimize the number of times they must enter and exit a County secured facility, i.e., transport all equipment and materials needed for the day at the start of work and restrict all breaks to the absolute minimum. M. Contractor personnel/employee(s) must be well-disposed to the public and County staff utilizing the facilities but must be responsive only to the requests of the County Site Coordinator unless otherwise directed and must direct all inquiries or requests to the County Site Coordinator. V. TRANSITION REQUIREMENTS: A. Contractor must work with appropriate County IT, Procurement and/or department personnel to assess user department needs and coordinate a migration/transition schedule(as applicable). B. Contractor shall coordinate and provide without additional charge any other transition services County determines necessary to transition to another vendor at the end of the contract term. VI. PRICE GUARANTEE A. Contractor will guarantee fixed hardware and service pricing for a period of 24 months after GAynCoupoil Office Software,Related Aecesso*6 and aces File 4414026 DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 contract has been awarded. B. For devices that the County may wish to acquire after the price guarantee expires, the Contractor agrees to offer the County a discount over retail pricing (as reported by a 3rd party such as Buyer's Laboratory) equivalent to the discounts being offered in this Contract VIL DEVICE DATA COLLECTION: METER USAGE AND SUPPLY LEVELS A. Contractor will use ECI FM Audit to collect and store device meter and supply level data for the fleet at no cost to the County and provide access to the software to the County. B. ECI FM Audit is to report device level meters for service billing and supplies levels for supplies management,this tool is also capable of capturing and reporting: 1.Make/Model 2.IP Address 3.MAC Address 4.Location 5.Total Meters B/W 6.Total Meters Color 7.Supply Levels (including historical fill rates) C. All data collected by the software tool will remain the property of the County. VIII. SERVICE RESPONSES A. 12 Orange County Based Technicians B. The average in-person service response time, as calculated from the time the service call is placed to the factory-trained service technician's on-site arrival, including preventive maintenance calls, will be: 4 Hours C. The maximum in-person service response time, as calculated from the time the service call is placed to the factory-trained service technician's on-site arrival, including preventive maintenance calls,will be: 5 Hours D. The average time it will take a field engineer to acknowledge the County's service request once a service call has been placed with Contractor, as calculated from the time the service call is placed until a service technician calls the County to provide an estimated time of arrival, will be: 60 Minutes E. To assure the County that Contractor 's intention is to respond to the service requests within the maximum response times stated above, Contractor shall compensate the County with the following credit of the monthly service cost (for the device in question) for each response that exceeds the guaranteed maximum response time: 5% F. Contractor shall provide a loaner device of equal or superior capabilities to the County if any device installed by Contractor is unable to perform to the County's specifications for more than 8 hours of nonnal business operation. G. Contractor shall provide Customer Support by phone at no additional charge during normal business hours; Monday—Friday 8:00am to 5:00pm. H. For issues related to service responses, supplies management, non-reporting devices, etc., Contractor will provide customer support by email and is expected to response within 1 hour. IX. TERMS AND CONDITIONS OF ACQUISITION A. 100%money-back guarantee for a particular device,regardless of the problem within 30 days. GAynCoupoil Office Software,Related Accesso*6 aod$24,es File 44)4026 DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 B. The Contractor guarantees each machine to perform within the County's specifications for a period of 60 MONTHS or the volume listed below,whichever occurs first. C. The Contractor will replace each machine on a like-for-like basis with the then current technology if the machine fails to perform to the County's specifications while continuously under a service agreement with Contractor, so long as the County uses supplies recommended by the equipment manufacturer. D. Volume Guarantees: Copier/MFD 35 PPM B/W 60 Months OR 750,000 Impressions Copier/MFD 45 PPM B/W 60 Months OR 1,200,000 Impressions Copier/MFD 55 PPM B/W 60 Months OR 2,100,000 Impressions Co ier/MFD 65 PPM B/W 60 Months OR 2,700,000 Impressions Copier/MFD 75 PPM B/W 60 Months OR 3,900,000 Impressions Co ier/MFD 75 PPM B/W 60 Months OR 4,800,000 Impressions Co ier/MFD 95 PPM B/W 60 Months OR 5,700,000 Impressions Co ier/MFD 35 PPM Color 60 Months OR 750,000 Impressions Co ier/MFD 45 PPM Color 60 Months OR 1,200,000 Impressions Co ier/MFD 55 PPM Color 60 Months OR 2,100,000 Impressions Co ier/MFD 65 PPM Color 60 Months OR 2,700,000 Impressions Co ier/MFD 75 PPM Color 60 Months OR 3,900,000 Impressions Production Copier/MFD 110 PPM B/W 60 Months OR 18,000,000 Impressions Production Copier/MFD 120 PPM B/W 60 Months OR 18,000,000 Impressions Production Co ier/MFD 75 PPM Color 60 Months OR 3,900,000 Impressions MFP 30PPM B/W Laser 60 Months OR 300,000 Impressions MFP 30PPM Color Laser 60 Months OR 300,000 Impressions MFP 40PPM Color 60 Months OR 420,000 Impressions MFP 50PPM B/W 60 Months OR 600,000 Impressions Printer 30PPM B/W(Laser) 60 Months OR 300,000 Impressions Printer 30PPM Color(Laser) 60 Months OR 300,000 Impressions Printer 50PPM B/W Laser 60 Months OR 600,000 Impressions Printer 50PPM Color Laser 60 Months OR 600,000 Impressions E. Impressions Between Calls (IBCs) Guarantee: the Contractor guarantees each machine to operate at the fixed average number of Impressions Between Calls (IBCs) listed below for the entire life of the contract. F. IBC Guarantees: Co ier/MFD 35 PPM B/W 12,500 IBCs Co ier/MFD 45 PPM B/W 20,000 IBCs GAynCoupoil Office Software,Related Aecesso*6 and 51es File 44)d026 DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 Co ier/MFD 55 PPM B/W 35,000 IBCs Co ier/MFD 65 PPM B/W 45,000 IBCs Co ier/MFD 75 PPM B/W 65,000 IBCs Co ier/MFD 75 PPM B/W 80,0001BCs Copier/MFD 95 PPM B/W 95,000 IBCs Copier/MFD 35 PPM Color 12,500 IBCs Copier/MFD 45 PPM Color 20,000 IBCs Copier/MFD 55 PPM Color 35,000 IBCs Co ier/MFD 65 PPM Color 45,000 IBCs Copier/MFD 75 PPM Color 65,000 IBCs Production Co ier/MFD 110 PPM B/W 250,000 IBCs Production Co ier/MFD 120 PPM B/W 250,000 IBCs Production Co ier/MFD 75 PPM Color 65,000 IBCs MFP 30PPM B/W(Laser) 5,000 IBCs MFP 30PPM Color(Laser) 5,000 IBCs MFP 40PPM Color 7,000 IBCs MFP 50PPM B/W 10,000 IBCs Printer 30PPM B/W Laser 5,000 IBCs Printer 30PPM Color Laser 5,000 IBCs Printer 50PPM B/W Laser 10,000 IBCs Printer 50PPM Color Laser 10,000 IBCs G. These averages are stated below by segment. The averages shall include Preventative Maintenance (PM) service calls and be calculated during any immediately preceding 12- month period. These calculations will exclude service calls caused by operator error and the guarantee will remain in effect while the equipment is continuously under a service agreement with Contractor. H. Contractor will replace any machine on a like-for-like basis with the then current technology if that machine fails to produce the average number of Impressions Between Calls. 1. Fair Market Value (FMV)Leasing 1. The Contractor will use Wells Fargo, Leasing Company to provide Fair Market Value (FMV) funding for leasing. 2. FMV monthly lease rate factor: a. 60-month FMV Lease rate factor for a monthly billing cycle: 0.01953 3. FMV quarterly lease rate factor: a. 60-month FMV Lease rate factor for a quarterly billing cycle: 0.01953 4. Contractor will provide a fair market value buyout to keep at the end of the lease that does not exceed 15%of the purchase price of the device. GAynCoupoil Office Software,Related Aecesso*6 and 61es File 44)4026 DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 5. Contractor will provide a written notice to the County 90 days prior to the date the letter of intent is due to prevent any automatic renewal period. 6. Contractor agrees to a maximum automatic lease renewal period of 30 days. 7. Contractor is responsible for the return of equipment acquired from the Contractor under this contract to the Leasing Company at the end of the lease term. This shall include shipping costs, insurance, or any other shipping or equipment repair costs associated with the return of this equipment. J. $1.00 Buyout Leasing 1. $1 Buyout monthly lease rate factor: a. 60-month$1 Buyout Lease rate factor for a monthly billing cycle: 0.021525. 2. $1 Buyout quarterly lease rate factor: a. 60-month$1 Buyout Lease rate factor for a quarterly billing cycle: 0.021525. 3. Will provide a written notice to the County 90 days prior to the lease end date. K. Lease Rate Adjustments I. Contractor will adjust the proposed lease rates (up and down) in a manner that is directly proportional to any adjustments made by the Lease Company, with no increase in profit margin. 2. Will provide the County with 30-day notice prior to any rate adjustments. L. Insurance Documentation 1. Upon request, the County shall provide Contractor with insurance documentation if required by the Leasing Company, once the lease contracts are signed. 2. Contractor shall provide documentation to the Leasing company, any and all necessary actions to correct any insurance billing problems. On-Appropriation / Funding-Out Clauses 3. Contractor shall include in all leasing options and lease documents,non-appropriation and/or funding-out clauses as required by the State Code of California. Lease Documentation Fee 4. Contractor will require the following Lease Documentation Fee per contract at no cost. M. Training 1. Contractor will schedule, in advance at no additional cost, the installation and simultaneous basic instruction of the operation of the new equipment 2. In-Service Training: Contractor will schedule, in advance and at no additional cost, at each location's convenience, In-Service training (2 operators for each device) covering the complete operation of the new equipment as needed. 3. Copy Center Staff Training: Contractor agrees to schedule, in advance and at no additional cost, in-depth training to designated individuals on general and advanced copier functions and features; basic maintenance and troubleshooting; supply replenishment;use of the copier management system; and related items. 4. IT Staff Training: Contractor agree to schedule, in advance and at no additional cost, specialized network connectivity, configuration and other information technology training as requested by County. N. Equipment Delivery and Timing GAynCoupoil Office Software,Related Aecesso*6 and 7ices File 4414026 DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 1. Pre-Installation Coordination: agree to coordinate the delivery, set-up/installation, and removal of devices with the ordering County department. 2. Delivery Tools and Waste: agree to, at all times, keep the premises and the areas in which the work is performed free from accumulation of waste materials or rubbish as well as the tools, installation equipment, machinery, and surplus materials during the progress of the work and until completion thereof? Will Contractor remove from the premises all crates, wrappings and other flammable waste materials or trash. 3. Site Damages Caused During Delivery: agree to take responsibility for any damage to County premises as a result of delivery, set-up/installation, and pick-up of devices and repair and restore such premises to the original condition. 4. Pre-Installation Procedures: agree to advise the County of any an add specialized installation and environmental County site requirements for the delivery and installation of devices ordered under the resulting contract? This information must include, but is not limited to, the following: air conditioning, electrical requirements, special grounding, cabling requirements, space requirements, and any other considerations critical to the installation. After receipt of the County site requirements, the County may cancel an order for a particular copier before acceptance of copier. Additionally, inspections, tests, measurements, or other acts or functions performed by the County must in no manner be construed as relieving Contractor from full compliance with Contract requirements. 5. Damaged Items: Replacement Timing: agree to replace any items and/or components that are received with damages within thirty (30) consecutive calendar days after the notification of damage. 6. Damaged Items: Late Delivery: agree to pay, as liquidated damages, the sum of$50.00 per device per consecutive calendar day after thirty (30) days from the date of notification until the replacement of damaged items have been received by the County. 7. Current Firmware: agrees to install the most current version(s) of firmware into all devices prior to installation. 8. Contractor does not experience hardware delivery delays for the proposed model(s) due to issues with the supply chain. O. Equipment Disposal 1. Equipment Pick-Up and Disposal: agree to pick up and dispose of used equipment already owned by the County,if requested, at no additional charge to the County? (This applies only to existing equipment that is owned by County, not equipment that is under a lease agreement.) The County will provide Contractor with a list of all equipment to be removed and disposed of. 2. Existing Devices Data Security: agree to either destroy the hard drives (for devices with removable hard drives) and provide a certificate of completion at no cost. P. Equipment Demonstration or Trial 1. Equipment demonstration: The County agencies may want to test the equipment onsite prior to awarding the contract. If requested, Contractor agrees to provide equipment, configured as proposed, for on-site testing for a minimum of 5 business days. The demonstration must not be conditioned upon an agreement to purchase/lease or execution of a purchase order. 2. Maximum Demonstration or Trial Period: agree that any demonstration or trial period will not exceed 30 calendar days. GAynCoupoil Office Software,Related Aecesso*6 and $ces File 4440� DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 3. Conversion of Demonstration or Trial Device: agree that any demonstration or trial device will not be converted to a permanent placement unless the device was new/unused prior to placement. 4. Data Security for Demonstration or Trial Device: Upon removal of a demonstration or trial device, Contractor agrees to take responsibility of securely erasing or destroying residual data stored in the hard disk drive. Contractor will permanently remove all stored County data/images from the hard disk drive and Cache memory within seven (7) calendar days of termination of the placement. Within seven (7) calendar days of data removal services or request by the County, Contractor will provide written certification (See Model Contract Attachment E. Certification for Data Removal) that data removal was completed. X. TERMS AND CONDITIONS OF SERVICE A. Tracking/Crediting Service Copies: any copies run by any representative of Contractor be tracked and credited back to the County at the end of each service-billing period. B. Preventative Maintenance and Parts Replacement 1. Preventative Maintenance Parts List(s): Contractor will provide the pages from the service manual, for each installed device, indicating the manufacturer's replacement schedule for preventative maintenance (PM) parts, including parts names which may be included in PM Kits, and manufacturer's part numbers to the County? (This information will be used by the County to evaluate service work that is being performed by Contractor. 2. Original Equipment Manufacturer Parts: Contractor agrees to provide only Original Equipment Manufacturer Parts and supplies when repairing, servicing, or supplying consumable items for each device. Failure to do so will constitute a breach of contract and require Contractor to fully compensate the County for any real or perceived loss or damage. 3. Parts Replacement: For the entire life of each device covered under a service contract with the Contractor, Contractor shall replace all parts and provide "Preventative Maintenance" parts according to the manufacturer's recommended replacement schedule. In addition, if any part fails before reaching the manufacturer's estimated life expectancy, Contractor will replace failed parts as long as the device is covered under a service contract by Contractor. 4. Management and Evaluation: The County reserves the right to monitor and evaluate all aspects of Vendor's invoicing and service work that is executed by Contractor for all equipment that is leased or covered under a service contract by Contractor on an ongoing basis. Contractor shall provide all requested lease and service contract data, billing and invoicing data, and/or service call history data within ten (10) business days of such a request whether made by telephone or e-mail. Contractors agree not to object or hinder in anyway the ongoing evaluation of cost, volume, equipment performance and Contractor's performance of services provided to the County. 5. Data Request: Contractor agree to pay to the County $50.00 in liquidated damages per consecutive day, beyond 10 business days, that Vendor delays delivering requested lease and/or service contract data, billing and/or invoicing data, and/or service call history data. 6. Monthly Reports: Contractor will deliver monthly reports in an electronic format acceptable to the County. The reports will be formatted in an acceptable manner and include the following for each device acquired from Contractor. -make/model - serial GAynCoupoil Office Software,Related Accesso*6 and 8ces File 4440� DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 number - Contractor ID number — location - room number - the monthly meter readings (for each billable meter per device) i. In addition to the above data, each report will include all service calls performed during the past 30 days, the date and time the call was placed, the date and time the technician arrived onsite, the beginning meter reading of the service call, the ending meter reading of the service call, a complete description of the reason for each call, the remedy provided by Supplier, and a complete list of all parts including the manufacturer's part numbers that were required to complete each service call. ii. All calls will be recorded and be categorized as a service call, return with parts call, a call back, operator error call or courtesy call. These monthly reports shall be provided at no additional expense to the County for the life of the equipment. C. Equipment Relocation 1. Within a building: If, during the contract period, the need arises to move or relocate equipment purchased under this contract within a building, will Contractor agree to move the equipment at no additional charge to the County. 2. From one building to another building: If, during the contract period, the need arises to move or relocate equipment purchased under this contract from one building to another building, will Contractor agree to move the equipment at no additional charge to the County. D. Data Security for proposed Equipment 1. Overwrite Capability: proposed devices have the capability for at least a onetime overwrite after the completion of each copy/print/scan job and a structured three (3) times overwrite (DoD) on a weekly off hours (outside of working days, 8:00a.m.- 5:00p.m.) schedule. 2. De-installation of Hard Drives for Purchased Devices at end-of-life: Contractor agrees, at no additional charge, to de-install each hard drive and turn each hard drive over to the custody of personnel authorized by the County so that the County may oversee the complete destruction of the hard drive and any confidential data contained therein. This applies to purchased devices only. 3. Replacement Hard Drive / Overwrite Software: Overwrite Software is included in pricing. Note: Any hard drive replacement shall occur at the end of the life cycle before the device is deinstalled and while the device is still located at the County's site. 4. Hard Drives Erasure and Certification: Contractor agrees to take responsibility of securely erasing or destroying residual data stored in the hard disk drive. Contractor will permanently remove all stored County data/images from the hard disk drive and Cache memory within seven (7) calendar days of termination of the placement. Within seven (7) calendar days of data removal services or request by the County, Contractor will provide written certification (See Model Contract Attachment E. Certification for Data Removal) that data removal was completed. 5. Removal of Hard Drive from the County's Site: Contractor agrees that no hard drive, for any reason, for any device acquired under this Contract, will be removed from the County's site at any time by Contractor, unless all data contained in the hard drive has been removed utilizing software that will overwrite the hard drive, and that removing a hard drive from the County's site without confirming that the hard drive has been erased will constitute a breach of contract. GAynCoupoil Office Software,Related Aecesso*6 uodwles File 44Aib� DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 6. Protection of Confidential Information: Contractor understands that documents left in or on any device may contain confidential information that must be protected and agrees that all documents found in or on any device by Contractor will be handed to authorized County personnel and that the documents will not be placed in a trash can or recycle bin by any representative of Contractor. E. Supplies 1. Supply Shipping: agree to ship and/or deliver supplies (including toner and staples) to the County for no additional charge? If no, please explain how shipping charges will be determined. 2. Supply Shipping: 1-2 Business day for toner to be delivered after it has been ordered. 3. Supply Shipping: Late Delivery: To assure the County that Contractor's intention is to deliver toner within the number of days stated above, Contractor will compensate the County with$5.00 credit for each late delivery. 4. Used Toner and Toner Containers: Contractor will pick up the empty/used toner containers at no cost. 5. Cost of Staples: $50.00 per box of 3 cartridges. 15000 Staples Per Box. 6. Auto Supply Replenishment: Contractor ship supplies automatically based on the usage of each device without the County having to place an order. 7. Spare set of toners on-site: Contractor will allow the County to keep a spare set of toners on hand (at each site) for each model type as well as for each high-volume device, at no additional cost. F. Extended Service Coverage 1. Years 6 and 7: When any device is 5 years old, if the device has not reached the 60- month volume (see Terms and Conditions of Acquisition) and the device is experiencing an average of 1 or fewer service calls per month, will Contractor offer extended coverage for years 6 and 7. 2. Terms for Extended Coverage: Contractor will offer the same level of service for years 6 and 7 (as provided for the first 5 years). 3. Service Rate Increase: As compared to the proposed rates for Year 5, the estimated service rate increase for years 6 and 7 is 10%. XI. CURRENT PRINTER FLEET SERVICE/SUPPLIES A. Current Printer Fleet Services/Supplies Terms 1. Makes/Models: Service/Supplies will be provided for all currently installed make/models listed. 2. On an "As-is" Basis: Contractor provide service for the existing printer fleet on an as-is basis, i.e.,with no inspection or charges to "bring the equipment up to contract- level specifications" before the contract begins? Any device that will not produce a printed page at the start of the contract will be excluded from this requirement. The County will take into consideration the exclusion of any printer found to be operable,but in extremely poor condition. 3. Contractor agrees that the contract cannot be assigned to another Service Company without the written permission of the County or canceled by Contractor except for non-payment of the service contract by the County. GAynCoupoil Office Software,Related Aecesso*6 uod$1a4iles File 4440� DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 4. Contractor agrees to submit all contract invoices and billing in a timely manner. The contract shall include network interface support, labor, and all consumable parts and supply items excluding paper. The contract shall include all parts required by the equipment manufacturer to keep all equipment operating within manufacturer specifications. The service contract shall also include all travel time, mileage, and labor. 5. Firmware Upgrades (after initial installation): Except for firmware upgrades Contractor will install prior to delivery of a device, Contractor agrees to NOT take the initiative to do any additional firmware upgrades or change configuration settings without the County's permission. 6. Adding Printers/MFPs to the Contract: Contractor agrees that printers/MFPs can be added to the contract at the proposed rates at any time, provided the model of the additional printer is already under contract or a new model is approved by Contractor and connected to the County's network. 7. Equipment Replacement: Contractor shall replace printers that cannot be repaired on a like-for-like basis at no additional cost as long as the contract is in effect and also agree that all replacement devices shall become property of the County? (This will apply to all devices covered under the contract.NO 8. Printer Relocation by the County: If during the contract period, the need arises to move a printer covered under this contract, Contractor allows County personnel to move the equipment without affecting the contract coverage. 9. Printer Relocation Notification: Contractor allows printer/MFP relocation notifications via email at servicegc3tech.com. 10. Annual Preventative Maintenance on all devices covered under the contract: Contractor provide annual preventative maintenance for printers/MFPs covered under this contract at no additional cost. 11. Parts Replacement for Existing Devices: For the entire life of each existing device covered under a service contract with Contractor, Contractor will replace all parts and provide "Preventative Maintenance" parts according to the manufacturer's recommended replacement schedule? In addition, if any part fails before reaching the manufacturer's estimated life expectancy, will Contractor replace failed parts as long as the device is covered under a service contract by Contractor. 12. Supply Failure Rate: average failure rates for OEM: 1%, and for 3rd Party: 1%. B. Current Printer Fleet Service/Supplies Pricing 1. Cost-per-print for a contract that uses only OEM parts and supplies as well as pricing for a contract that uses third party high-quality compatible supplies. Pricing for B/W Prints on B/W Devices OEM parts and supplies) 3rd Party parts and supplies) $0.044 $.0179 Pricing for B/W Prints on Color Devices OEM parts and supplies) 3rd Party parts and supplies) $0.044 $0.0179 GAynCoupoil Office Software,Related Aecesso*6 uod$1a2les File 4440� DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 Pricing for Color Prints (OEM parts and supplies) (3rd Party parts and supplies) $0.24 $0.11 XII. SOFTWARE TECHNICAL REQUIREMENTS A. Option 1 - On-Premises Software Solution: PaperCutMFD version 22.0 B. Support and Recommended Server Operating System(s) 1. Supported Server Operating Systems: Microsoft Windows (64-bit), Apple macOS 10.15 (Catalina) or higher, Windows Server 2022 / 2019 / 2016 / 2012 R2 / 2012 / Windows 11 /Windows 10 2. Recommended Server Operating Systems: Note: Core, server, advanced server, enterprise edition, 64-bit edition, workstation, professional versions all supported. If using Windows Server 2012 or 2012 R2, make sure the Server-Gui-Mgmt-Infra feature of Windows Server is installed. 3. Universal Print Driver Offered i. Universal Print Driver allow the user full access the device's finishing options, i.e., stapling and 3-hole punch ii. Devices can be remotely configured individually or in groups of like devices. 4. Secure Print Release ("Follow-Me"): This capability provides the ability for the sender to have their document(s) printed only if their ID code is entered at the machine. The user should be able to request, from any device on the network which is configured for this function,that their print job be printed at the device from which the request is made. 5. User Identification: Users can be assigned a unique identification number 6. Cost Accounting: Tracked activity can be assigned to one or more accounting codes as defined by the County. 7. Activity Management: Device features and functions can be limited by user, organization, accounting code, or any combination. 8. User Limiting Function: Users can be assigned hard volume or cost limits that prevent further use until approval(s) are granted. These same limits can be "awareness" warnings at various thresholds,with no usage prevention. 9. Server-Based Document Processing: Action taken for a scanned document will be handled at the server level rather than making use of device resources. 10. Automatic Generation and Distribution of Reports: reports are able to have automatic generation and distribution. 11. User Authentication: Users must use an assigned access code in order to gain access to device features and functions. This access code can be entered at the desktop or at the device. 12. Active Directory Authentication Support: solution being proposed supports Active Directory authentication. 13. Print Driver Auto Deploy: has an auto print driver deploy option which allows for auto-loading of print drivers based on specific subnets with no additional cost. GAynCoupoil Office Software,Related Accesso*6 aod$laajces File 4440� DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 14. Pricing: Embedded Software License Cost: one-time purchase cost per newly installed device for the license to enable the proper functional interoperability with software. i. $332.80 per license per Multi-Function device ii. $1,16.80 per device for required installation/configuration support iii. $520.00 per server 15. Pricing: Card Reader for Copier/MFDs: $144 per card reader,connected via USB. 16. Pricing: Ongoing Maintenance/Support Pricing: $416 per device for 5 years. 17. Multiple Instances: In the event that the County would need multiple instances of the proposed software for departments due to the network infrastructure/firewalls. i. $520.00 per server 18. Training: Training included during implementation and ongoing. i. User Based Training ii. Admin Training. iii. Knowledge Base and Manuals available 24/7 iv. $0 per hour for up to 10 people 19. Professional Services: price for professional services for solution customization and/or additional support. i. $116.80 per hour. C. Option 2 - Cloud Based Solution: PaperCut 22.0-PaperCut MF 1. Universal Print Driver Offered i. Universal Print Driver allow the user full access the device's finishing options, i.e., stapling and 3-hole punch 11. Devices can be remotely configured individually or in groups of like devices. iii. Device provides automatic device discovery. 2. Secure Print Release ("Follow-Me")- This capability provides the ability for the sender to have their document(s) printed only if their ID code is entered at the machine. The user should be able to request, from any device on the network which is configured for this function, that their print job be printed at the device from which the request is made. 3. User Identification: Users can be assigned a unique identification number 4. Cost Accounting: Tracked activity can be assigned to one or more accounting codes as defined by the County. 5. Activity Management: Device features and functions can be limited by user, organization, accounting code, or any combination. 6. User Limiting Function: Users can be assigned hard volume or cost limits that prevent further use until approval(s) are granted. These same limits can be "awareness" warnings at various thresholds,with no usage prevention. 7. Server-Based Document Processing: Action taken for a scanned document will be handled at the server level rather than making use of device resources. GAynCoupoil Office Software,Related Aecesso*6 and$34,es File 4440� DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 8. Automatic Generation and Distribution of Reports: reports are able to have automatic generation and distribution. 9. User Authentication: Users must use an assigned access code in order to gain access to device features and functions. This access code can be entered at the desktop or at the device. 10. Active Directory Authentication Support: solution being proposed supports Active Directory authentication. 11. Print Driver Auto Deploy: Solution proposed has an auto print driver deploy option which allows for auto-loading of print drivers based on specific subnets. 12. Pricing: Embedded Software License Cost: the cost per newly installed device for the license to enable the proper functional interoperability with software proposed. i. $332.80 per license per Multi-Function device per one-time (specify one-time, monthly, annually) 11. $116.80 per device for required installation/configuration support iii. $520.00 per server 13. Pricing: Card Reader for Copier/MFDs: $144 per card reader, connected via USB. 14. Pricing: Ongoing Maintenance/Support Pricing: $416 per device for 5 years. 15. Multiple Instances: If the County would need multiple instances of the proposed software for departments due to the network infrastructure/firewalls. iv. $520.00 per server 16. Training: Training included during implementation and ongoing. v. User Based Training vi. Admin Training. vii. Knowledge Base and Manuals available 24/7 viii. $0 per hour for up to 10 people 17. Professional Services: price for professional services for solution customization and/or additional support. ix. $116.80 per hour. XIII. SUPPORT FOR SOFTWARE SOLUTION A. Device Management and Usage Tracking Software Support 1. Placing a Support Call: I. Support calls are available by web portal 24/7 (www.c3tech.com/my-c3) ii. Phone M-F 8:00am-5:00pm phone (714) 689-1700 iii. Email(servicekc3tech.com). iv. Asset Tag and or Serials will be needed to initiate support. 2. Method of Delivery of Support Services: Software Support will be delivered by a remote access conference connection. Users can also phone in to listen/speak in conversation. 3. Priority 1, Critical: GAynCoupoil Office Software,Related Aecesso*6 uod$'a5les File 4440� DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 "Critical" is defined as any system status where a major feature fails to function, the system is not functioning, or a major business process is seriously disrupted. i. Target Response in 1 hours ii. Target Resolution in 4 hours 4. Escalation Process for Priority 1 Issues: "Escalation Process" is defined as a specific sequence of documented, hierarchical actions that is expected to take place to reach problem resolution. For issues not resolved within the target resolution period, please describe your escalation process for Priority 1 issues. i. Escalation of Priority 1 Issues will be taken by C3's internal CIO and software Contractor's emergency team. Client will be communicated as information are updated. 5. Compensation for Exceeding the Target Resolution Period for Priority 1 Issues: NO 6. Priority 2, High: "High" is defined as any system status where a major feature intermittently fails to function, or a major business process is intermittently seriously disrupted. i. Target Response in 4 hours ii. Target Resolution in 8 hours 7. Escalation Process for Priority 2 Issues: "Escalation Process" is defined as a specific sequence of documented, hierarchical actions that is expected to take place to reach problem resolution. For issues not resolved within the target resolution period, please describe your escalation process for Priority 2 issues. i. Escalation of Priority 2 Issues will be taken by C3's internal IT Manager and software Contractor's level 3 team. Client will be communicated as information are updated. 8. Compensation for Exceeding the Target Resolution Period for Priority 2 Issues: NO 9.Priority 3,Medium: "Medium" is defined as any system status where a feature intermittently fails to function, or a business process is intermittently disrupted. i. Target Response in 8 hours ii. Target Resolution in 24 hours 10. Escalation Process for Priority 3 Issues: Escalation of Priority 3 Issues will be taken by C3's internal Level 11 Team and software Contractor's level 2 team. Client will be communicated as information are updated. 11. Priority 4: Low: resolution time period for support calls related to a minor usability, presentation or cosmetic problem that does not affect the ability to use the product. i. Target Response in 24 hours ii. Target Resolution in 48 hours XIV. HARDWARE CATALOG AND HARDWARE PRICING A. Hardware Catalog and Hardware pricing on Attachment D, page 42. B. All devices shall be new/unused, the most current model version, and newly manufactured as defined in the Contract. C. Prices include all requirements, including all expenses for set-up, delivery, installation of device, GAynCoupoil Office Software,Related Accesso*6 aod$laoces File 4440� DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 a surge protector, a line conditioner (if recommended by the manufacturer), and a stand/pedestal as recommended by the manufacturer(if required). D. Prices include a truck or van delivered price to the install location. Prices are F.O.B. to the delivery point, with Contractor assuming all responsibility in making necessary adjustments with freight companies or in replacing all devices damaged in transit to the satisfaction of the County. E. All prices for Optional Equipment shall include all expenses for set-up, delivery, and installation of optional equipment. XV. SERVICE PRICING A. Contractor agrees that the service contract cannot be assigned to another Service Company without the written permission of the County or canceled by Contractor except for non-payment of the service contract by the County. Contractor also agrees to submit all service contract invoices and billing in a timely manner. All service contract requirements shall apply if equipment is purchased or leased. The service contract shall include network interface support, unlimited supplies of all toner, all developer, drums, all consumable parts, toner waste containers, and all other supply items excluding paper. The service contract shall include all parts and Preventive Maintenance (PM) parts as required by the equipment manufacturer to keep all equipment operating within manufacturer specifications. Contractor will be required to use Original Equipment Manufacturer (OEM)parts and supplies when servicing the fleet of equipment. Replacement of PM parts shall occur according to the manufacturer's schedule. The service contract shall also include all travel time,mileage, and labor. B. Service billing shall occur Quarterly in Arrears based on actual usage, with no minimum volume guaranteed. Rates are as listed below: Segment: Year 1: Year 2: Year 3: Year 4: Year 5: Co ier/MFD-35PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Co ier/MFD-45PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Co ier/MFD-55PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Co ier/MFD-65PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Co ier/MFD-75PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 BAV Co ier/MFD-85PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Co ier/MFD-95PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD-35PPM $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Color $0.0347 Color $0.0347 Color $0.0371 Color $0.04 Color $0.044 Color Copier/MFD-45PPM $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Color $0.0347 Color $0.0347 Color $0.0371 Color $0.04 Color $0.044 Color Copier/MFD-55PPM $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Color $0.0347 Color $0.0347 Color $0.0371 Color $0.04 Color $0.044 Color Copier/MFD-65PPM $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Color $0.0347 Color $0.0347 Color $0.0371 Color $0.04 Color $0.044 Color Copier/MFD-75PPM $0.00297 B/W $0.00297B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Color $0.0297 Color $0.0297 Color $0.0371 Color $0.04 Color $0.044 Color (3tkynCoapoil Qf re Software,Related Aecesso*6 oodTa7,es File 11 [4)4026 DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 Segment: Year 1: Year 2: Year 3: Year 4: Year 5: Segment: Year 1: Year 2: Year 3: Year 4: Year 5: Production Copier/MFD- $0.00297 B/W $0.00297 B/W $0.00318B/W $0.00343 B/W $0.00378 B/W 110PPM B/W Production Copier/MFD- $0.00297 B/W $0.00297 B/W $0.00318B/W $0.00343 B/W $0.00378 B/W 120PPM B/W Production Copier/MFD- $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W 75PPM Color $0.0297 Color $0.0297 Color $0.0318 Color $0.0343 Color $0.0378 Color MFP-30PPM B/W(Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W MFP-30PPM B/W(Laser) $0.044 BAV $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W Software Compatible MFP-30PPM Color(Laser) $0.044 BAV $0.044 B/W $0.047 BAV $0.051 B/W $0.056 B/W $0.24 Color $0.24 Color $0.257 Color $0.278 Color $0.306 Color MFP-30PPM Color(Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W Software Compatible $.24 Color $.24 Color $0.257 Color $0.278 Color $0.306 Color MFP-50PPM B/W Laser $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W MFP-50PPM B/W(Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W Software Compatible $0.24 Color $0.24 Color $0.257 Color $0.278 Color $0.306 Color MFP-50PPM Color(Laser) $0.044 B/W $0.044 BAV $0.047 B/W $0.051 B/W $0.056 B/W $0.24 Color $0.24 Color $0.257 Color $0.278 Color $0.306 Color MFP-50PPM Color(Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W Software Compatible $0.24 Color $0.24 Color $0.257 Color $0.278 Color $0.306 Color Printer-30PPM B/W $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W Laser Printer-30PPM Color $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W (Laser) $0.24 Color $0.24 Color $0.257 Color $0.278 Color $0.306 Color Printer-50PPM B/W $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W Laser Printer-50PPM Color $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W (Laser) $0.24 Color 1 $0.24 Color 1 $0.257 Color 1 $0.278 Color 0.306 XVI. MISCELLANEOUS CLAUSE: Contractor shall provide a quote for items not listed under Attachment A and shall not exceed $25,000 per invoice. Miscellaneous items not listed in the Contract, may be purchased off this Contract. Contractor will provide requesting department with quote and process order once the County department has authorized the order in writing. Prices shall include all costs, but not limited to, overhead, all necessary labor, transportation, freight, delivery and/or shipping/handling fees, fuel/fuel surcharges,mileage, storage, self-imposed fees and any other costs necessary to provide the item/s requested. C31k1JnC0dg01d Qf re Software,Related Aecesso*6 ood$la$ces File 11 [,jAj026 DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 In addition to the commodity requirements and all other terms and conditions provided herein, Contractor shall satisfy the following billing/invoicing procedures for miscellaneous items not named specifically on this attachment. Failure to follow these procedures fully may delay payment of miscellaneous items. A. An authorized County Department staff member will contact the Contractor to obtain a written quote for any items needed that are not listed above or are of a different quantity than specified. B. An authorized County Department staff must obtain a quote for items on the Contract if purchased in different quantities than listed on the Contract. C. Contractor to include all charges in the quote including but not limited to; initial set-up fees and/or color matching fees,rush charges(if applicable) and shipping charges. D. If the authorized County Department staff member finds the quote satisfactory, the authorized staff member will sign the quote and email or fax it back to the vendor authorizing the purchase. The Contractor under no circumstance shall release or deliver any miscellaneous items without a written quote signed by an authorized County Department staff member,in their possession. E. Contractor must attach with the invoice a copy of the matching quote with the authorized County Department staff member signature. F. The agency/department shall certify on the invoice that the prices are per the signed quote. GAynCoupoil Office Software,Related Aecesso*6 aod$la8ces File 44)40� DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 DocuSign Envelope ID:76D14AB2-9F4A-4DCF-91EC-97EO53923777 Municipal Lease Agreement $1.00 Purchase Option Transaction agreement# Lessor: Lessee: SHARP ELECTRNICS COPORATION County of orange 100 Paragon Drive,Box Q n r.c ar N'inre) Montvale,NJ 07645 W Test Civic Center Drive Email:snapeustomerservice@sharpsec.com (slreerAddre3a) 92701 Orange Phone:(201)529-8932 Santa Ana CA Tay) (SWO) (Zip Code) (Cwmly) We have written this Agreement in plain language because we want you to understand its terms.Please read your copy of this Agreement carefully and feel free to ask us any questions you may have.The word"Agreement"means this master lease agreement.The word"Schedule"means any lease schedule under this Agreement which has been signed by you and accepted by us.The word"Lease"means this Agreement and a Schedule.The words and"you"and"your"mean the Lessee named above.The words"we," "us,"and"our"refer to the Lessor named above.Other capitalized teens not otherwise defined in this Agreement are described in the Schedule. 'PERMS AND CONDITIONS IMPORTANT:TIIE PROVISIONS Or THIS AGREEMENT MAY NOT BE ALTERED EXCEPT BY WAY OF WRITTEN AGREEMENT BETWEEN YOU AND US, 1.AGREEMENT;PAYMENTS:We agree to lease to you and you agree to lease from us the Equipment("Lrquipment'�listed on any Schedule.You promise to pay us the Lease payments according to the terns of the schedule.Subject to termination fbrnon-appropriation described in Section 17,you are unconditionally obligated to pay to its all Lease payments and other amounts due under each Schedule for the fill Term unless section K;Termination in RCA-017-23010022 is exerc ised.You are not entitled to reduce or set-off against Lease payments or other amounts due under each Schedule for any reason whatsoever.if payment is not received when due,you agree to pay a charge at the rate of ten(10%)percent per annum or the maximum amountpermitted by law,whichever is less,on any unpaid delinquent balance.You may make separate annngements with Sharp or its authorized dealers("Sharp Dealers")to provide maintenance,service,and supplies for the Equipment.You agree that we will not be responsible to provide you with any maintenance,service,and supplies and that any payments you make to us on account of any combined billing will be attributed first against any Lease payments which are then due,with the remainder to be paid to the Sharp Dealer, In tll a event of conflict between the terms of the Lease and any other agreement,including but not limited to Invitations for Bid or Purchase Orders,the terns of the Lease shall control, 2.GENERAL TERMS;EFFECPIVENESS:You agree to all the terms and conditions of this Agreement and each Schedule.A11 Equipment will be used for business and/or commercial purposes and will not be used for personal,family or household purposes.You acknowledge receipt of this Agreement and each Schedule. THIS AGREEMENT AND EACH SCHEDULE WILL NOT COMMENCE AND WILL NOT BE BINDING ON US UNTIL ACCEPTED IN OUR DOUGLAS COUNTY,MINN13SOTA OFFICES.You appoint us as your attorney-in-Blot to execute,deliver and record financing statements on your behalf to show our interest in the Equipment.You agree that we are authorized,without notice to you,to supply missing infonnation or correct obvious errors in this Agreement and any Schedule, 3. ACCE PTANCE;COM MENCEMENT:You agree to ftunish us a written statement(a)acknowledging receipt and proper installation of the Equipment in good working condition and(b)accepting the Equipment for all purposes under the Lease.The teen of this agreement will begin on the date the lessor signs the lease(called the"Commencement Date")and continuing on the same day of each billing period for the tenn of the Lease. Unless otherwise stated in the contract,the first payment will be due thirty days from the"Commencement Date". 4.PURCHASE OPTION:Upon expiration of the original Tcrn or the extended Term,and if(a)you have paid all Lease Payments,all outstanding charges,(b)the Schedule contains a purchase option,and(c)you have given us at least thirty(30)days written notice,prior to the end of the Tenn,that you will exercise the purchase option,then you will have the option to purchase the Equipment at the end of the Tenn for the purchase option amount of$1.At the time of purchase,you must pay us the purchase option amount for the Equipment,plus any property,sales or use taxes assessed or levied on the equipment or its sale.Upon our receipt of the purchase option amount plus all applicable taxes,we will transfer title to the equipment to you"AS-IS,WHERE-IS"WITHOUT ANY REPRESENTATION OR WARRANTY. 5.WARRANTIES:WE ARE LEASING TIIE EQUIPMENT TO YOU iOAS IS,"WITH NO WARRANTIES EXPRESSED OR IMPLIED AND SPECIFICALLY DISCLAIMING WARRANTIES OF MERCHANTABILTY OR FITNESS FOR A PARTICULAR PURPOSE.You acknowledge that you have selected the Equipment covered by each Schedule.We are not liable to you Ibr any breach of those warranties.You agree that upon your acceptance of this Equipment, you will have no set-offs or counter-claims against us. IMPORTANT:READ BEFORE SIGNING.THE TERMS OF THIS AGREEMENT(INCLUDING THOSE ON TIIE REVERSE SIDE)AND ANY SCIEDULES SHOULD BE READ CAREFULLY BECAUSE ONLY THOSE TERMS IN WRITING ARE ENFORCEABLE.TLRMS OR ORAL PROMISES THAT ARE NOT CONTAINED IN TIIIS WRITTEN AGREEMENT MAY NOT BE LEGALLY ENFORCED.YOU AGREE TO COMPLY WITH THE TERMS AND CONDITIONS OF EACII LEASE.EACI[LEASE IS NOT CANCELABLE unless section K;'Termination in RCA-017-23010022 is exercised. YOU CERTIFY THAT ALL THE iNFORMATI ON GiVEN IN THIS AGREEMENT,ANY SCHEDULES AND YOUR APPLICATION WAS CORRECT AND COMPLETE WHEN TIIIS AGREEMENT WAS SIGNED.Tl HS AGREEMENT IS NOT BiNDING UPON US OR EFFECTIVE UNLESS AND UNTIL WE EXECUTE THIS AGREEMENT.TIIIS AGREEMENT AND ALL SCHEDULES WILL BE GOVERNED BY THE LAWS OF THE STATE IN WHICH YOU ARE LOCATED IN.YOU AGREE TO THE J UIUSDICTION AND VENUE OF FEDERAL AND STATE COURTS 1 N'TIIE STATE YOU ARE LOCATED IN. ACCEPTED BY.- PROPOSED BY; LESSOR: LESSEE; DoouS1gned 6y: DocuSigned by: _ 1'tctn, wbV1 �t VIA atA, t! BY: _BY: J �,GL `� . - _ �uoeasanaceaza7✓r------ (Signature of'Authotized Signor) /3 J^ 1 (SrgnatiLI' Of N1,7 l Signer) yihr n/ DPA DPA Kevin Work Helen Hernand z TITI.,E: �"(`r/ •, Ufj TITLE: _ (Printed Name and Title) (Title) Printed Name DATE: UA"rE: FED TAX 1D#: 8/4/2026 _ DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 DocuSign Envelope ID: 76D14AB2-9F4A-4DCF-91 EC-97EO53923777 6.LIABILITY:WE ARE NOT RESPONSIBLE FOR ANY LOSSES OR INJURIES TO YOU OR ANY THIRD PARTIESCAUESD13Y THE EQUIPMENT OBITS USE NOR 1N ANY EVENT WILL WE BE RESPONSIBLE FOR ANYCONSEQUENTIAL OR INCIDENTIAL DAMAGES.You agree to refmburse us for,and to defend us against any claims for losses or injuries caused by the Equipment and oily costs or attorney fees related to those claims. 7.MAINTENANCE AND INSTALLATION:A Sharp Dealer will install(and remove with our prior Written consent)the Equipment It accordance with Sharp's service policies.You will be responsible to maintain the Equipment in good working order and in compliance with all laws and regulations.Even if the Equipment malfunctions,or is damaged,you agree to continue to make Lease payments Unless section K;Termination In RCA-017-23010022 is exercised.. S.ACCESS;METER READING;RETURN AND ALTERATION:You agree to give us,Sharp and the Sharp Dealers unrestricted access to your premises to read meters,inspect, Install,with our prior written consent remove and,If applicable,repair the Equipment,,In the event of a locution having restricted access,the county will accompany the Sharp Dealer to have access to the equipment us needed. You agree to provide meter readings for each item of Equipment as we,Sharp,or a Sharp Dealer may request.You will not make or permit tiny alterations to the Equipment except as Approved by us at,performed by Sharp or A Sharp Dealer. 9.EQUIPMENT OWNERSHIP:You shall have title to the Equipment immediately upon delivery And shall be deemed to be the owner of the Equipment as long as you are not fit default under the Lease.in the event of default,title to the Equipment shall revert to us free and clear of any rights at,interests you may have to the Equipment.If this document is fault([ not to be a Lease,then you grant us a security interest fit the equipment.You also give us the right to immediately tile,at no expense,any Uniform Commercial Code("UCC")financing stmtemcirts or related filings and you appoint its your attorney-In-fact to sign your inane to any such filing that was made. 10.EQUIPMENT LOCATION:You will keep the Equipment at the Address shown on the Schedule and you will not allow the Equipment to be moved front that address unless you get our prior written consent. 11.TAXES;PERSONAL PROPERTY TAX:You agree flint you will pay us,when Invoiced,OR taxes(Including Any sales,use,and personal property taxes),flues,Interest and penalties relating to each Lease and the Equipment(excluding taxes based on our act Income).You Agree to Ale any required personal property tax returns and,if we ask,you will provide its with proof of payments.We may,but do not have to,contest oily tax Assessment. 12.INSURANCE:You will bear the entire risk of loss,theft and destruction of the Equipment until all amounts due and to became([tie under the Lease are paid In full and the Equipment has been returned to us in good working order.You will either:(it)(Upon our written approval)self Insure the Equipment and either,replace or repair any lost,stolen, damaged or destroyed Equipment withhu thirty(30)days after the occurrence thereof(with clear title to any repliteemonts or repairs being transferred to us);or(b)keep the Equipment Insured for its full replacement value against all types ofloss,including theft,and name us or our Assignees as toss payee and provide mid maintain all acceptable general public liability Insurance policy,or with our written approval self Insure against general public liability.If we have not approved a self insurance plan and you have not provided acceptable evidence of insurance,or if you request that we obtain property insurance for out,interest only we may,but will not he obligated to,obtain such Insurance for the loss, damage or destruction of the Equipment,aid charge you the Insurance premiums we must pay for such coverage for the fill]term of the Lease.This cost for coverage may be different from your cost to obtaht coverage under your own insurance policy.Coverage will Include such risk and deductibles,if any,As we may request from our insurance provider.At your sole discretion and expense,you may wish to obtain Insurance coverage from your insurance company for any fnlerestyou may have fin the Equipment or Lease.No loss,theft or damage will relieve you of any payment obligations under oily Lease. 13.)ASSIGMENT:YOU MAY NOT SELL,PLEDGE,TRANSFER,ASSIGNOR SUBLEASE THE EQUIPMENT FOR THIS AGREEMENT OR ANY SCHEDULE. We may,without notifying you,sell,assign or transfer all or any parts of this Agreement,any Schedule and/or the Equipment.Any such assignment,sale,or transfer will not relieve as of oily obligation We may have to you under the Lease.Om'Assignee(anti any subsequent Assignees)will have the some rights that we have,but will not have to perform any of our obligations.You agree that you will not assert against the Assignee any claims,defenses o'set-offs that you may have against us or tiny supplier.If you are given notice of an Assignee,you agree to respond to any requests about the Lease and,if directed by its,to pay the Assignee all Lease payments and other amounts clue under the Lease. You agree that if Nye sell,assign,transfer this agreement,the new Lessor will have the some rights and benefits flint we now have and will not have to perform any of our obligations.You agree that the rights of the new Lessor will not he subject to any claims,defenses,or set offs that you may have Against us. 14.)Default;Damages:If you fail to make oily Lease payment when due or you are otherwise lit default ofyour duties or obligations under oily Lease,we may(as liquidated damages and not as at penalty)accelerate the remaining balance due or to become clue under such Lease and demand the Immediate return of the Equipment to us.IF you do not return the Equipment to us within(10)days of our notice of your default,you will also pay a liquidated Equipment charge equal to our reasonable estimate of the fair market value of the Equipment which shall not be less than the anticipated Lease-end residual value of the Equipment.We may also use oily remedies available to us under the Uniform Commercial code or any other applicable law.You agree to pay our Attorney fees agreed to be 25%of any outstanding balance plus all actual costs,Including all costs of any Equipmet repossession.You agree that we have no duty to mitigate any damages to us caused by your det'anit.You waive any notice afoul'repossession or disposition of the Equipment.By repossessing any Equipment,we do not waive mar right to collect the balance clue at,to become titre on any Lease.Our delay or failure to enforce our rights ender this Agreement or any Schedule wiii not prevent its from doing so at a later time. 15.)FINANCE LEASE;AMENDMENTS:THIS AGREEMENT AND EACH SCHEDULE IS A"FINANCE LEASE"UNDER THE UNIFORM COMMERCIAL CODE("UCC"), THIS AGREEMENT AND EACH SCHEDULE MAY NOT BE AMENDED EXCEPT IN WRITING,WHICH WE HAVE SIGNED.YOU WAIVE ANY AND ALL RIGHTS AND REMEDIES YOU MAY HAVE UNDER UCC 2A-303 AND UCC 2A-508 THROUGH 2A-522,INCLUDING,WITHOUT LIMITATION,ANY RIGHT TO;(a)CANCEL THIS AGREEMENT AND EACH SCHEDULE;Unless section K;Termination in RCA-017-23010022 is exercised.(b)REJECT TENDER OF THE EQUIPMENT;(c)REVOKE ACCEPTANCE OF THE EQUIPMENT;(d)RECOVER.DAMAGES FOR ANY BREACH OF WARRANTY;(e)GRANT A SECURITY INTEREST IN THE EQUIPMENT;AND(f) MAKE DEDUCTIONS OR SET-OFFS,FOR ANY REASON,FROM AMOUNTS DUE US UNDER THIS AGREEMENT AND EACH SCHEDULE.IF ANY PART OF THIS AGREEMENT AND EACH SCHEDULE 1S INCONSISTENT WITH UCC 2A,T11E TERMS OF THIS AGREEMENT AND EACH SCHEDULE WILL GOVERN. 16.)GOVERNMENT WARRANTIES:You represent and warrant flint:(it)you are a duly organized public body corporate and politic with full power and authority to enter into all perform your obligations under this Agreement',(b)all necessary actions of your governing body have been taken and all necessary procedures have been compiled with to give full effect to the execution,delivery and perfarmance of(]its Agreement;(c)this Agreement Is valid binding and enforceable according to Its terms;(d)you have budgeted and appropriated sufficient fiords to make nil Payments mid meet tilt of your other obligations for the current fiscal year and such hands have not been expended for other proposes;(e)you will(lo all things lawfully within your power to obtain and maintain funds for payments(including providing for such payments in each budget or appropriation request submitted and adopted),to]rave such portions of budgets or appropriation requests approved,and to exhaust All available reviews and appeals in the event such portion of any complied budget or appropriation regiiest is not approved;(1)you have complied with All public bidding requirements Applicable to this Agreement and the acquisition of the Equipment;and(g)the Equipment will be used only by you anti only to perform essential government or proprietary inactions consistent with the permissibl a scope of your authority. 17.)NON-APPROPRIATION:You intend to remit and reasonably believe that moneys in at amount sufficient to remit all Lease payments and other payments can and will lawfully be appropriated and male available to permityoar continued utilization of the Equipment and the performance ofits essential function during the Term.The persons)In charge of preparingyour budget will include Ili each ofyourfiscal budgets a request for the Lease payments to become due in such fiscal period.We acknowledge that appropriations of moneys for Lease payments Is a governmental fraction which you cannot contractually commit yourself in advance to perform and this agreement does not constitute:(I)a multiple fiscal year direct or indirect debt or financial obligation;or(if)an obligation payable in any fiscal year beyond the fiscal year far which funds are lawfully Appropriated;or(Ili)on obligation creating a pledge of or a lien of your tax or general revenues.In the event that your governing board does not Approve all appropriation of funds At oily(fine(luring the Term for the Equipment subject to the Lease,you shall have the right to return the Equipment to us and termimatc the Lease on the inst day of the fiscal period fro•which Appropriations were received without penalty or expense to you,except as to the potion ofLease payments for which funds shnll have been Appropriated an(]budgeted.In the event you return tine Equipment to us,you will remove the Equipment and return it to a place designated by us,freight and Insurance pre-paid,In good working order,ordinary wear and tear expected;you will be responsible for any damage to file Equipment during shipping.At least thirty(30)days prior to the end of your fiscal year,your chief executive officer(or legal counsel)shall certify in writing that(a)foods have been Appropriated for the fiscal period,and(b)you have exhausted all funds legally available for the payment of Lease payments.You acknowledge and Agree that this coon-npproprfation provision is not Intended to be used as a substitute for convenience termination nor for the purpose of replacing the Equipment with other substantially identical property.To the extent permitted by applicable law,you acknowledge ail agree not to utilize the nono-npproprintion provision for such purposes. 18.)SAVINGS:If any provision of this Agreement or any Schedule is unenforceable,invalid or illegal,the remaining provisions will continue to he effective.If n Lease provides for a 10%at,$1,00 purchase option,each Lease payment includes a principal component based on to Equipment cost and An interest component.The Equipment cost is the Rat divided by the Lease Rate Factor.Tile portion of the Rent that constitutes Interest car be determined by applying to the Equipment cost the rate which will amortize the Equipment cost down to the purchase option am0nurt by payment of the Rent.The lease charge rate call also be calculated using tine sum of the Equipment Cost as the present value,the purchase option amount as the future value,the Lease payment as the payment and the Lease Term as the term.The lease charge rate may be higher than(lie actual annual interest rate because of the amortization of certain,expenses anti tees incurred by us.If Lessee Is located in Georgia,Maryland,New Hampshire,New Mexico,or Wisconsin:If a Lease provides f'ar a 101/or$1.00 Purchase Option,each Lease payment Includes a payment ofprincipnl and Merest based oil the Equipment Cost,aid the Lease Rate.The Equipment cost is the present value of the Lease payment discounted at the Lease Rate over the Lease Term.We both intend to comply with all applicable haws.If It is determined that your-payments under it Lease resulttn an interest payment higher than allowed by applicable law,(licit any excess Interestcollection will be applicable law,then Any excess interest collected will be Applied to the repayment of pri ncipnl and Interest will be charged at the highest rate Allowed by law.In no event will we charge or receive or will you pay any amounts in excess of the legal amount. 19.)MERGER:THE ABOVE TERMS AND CONDITIONS REPRESENT AND MERGE ALL THE'TERMS , 66)NDl' INTO THIS AGREEMENT, NXITHER THIS AGREEMENT NOR ANY SCHEDULE MAY BE MODIFIED OR ALTERED EXCEPT IN WRITING AND SIG ED,BY ONF'OF OUR OFFICERS. J�JWfi /L1L(e1� SIGNE?R'S INITIALS(REQUIRED) City Council 16 — 141 8/4/2026 DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 DocuSign Envelope ID:76D14AB2-9F4A-4DCF-91EC-97E053923777 MUNICIPAL SCHEDULE (To Lease,Cost-leer-Copy,or Rental) Schedule# Master Agreeineti-t# DEALER. LESSEE I.RENTER; (lull Legal Name) (Gull l.,egal Name) (Street Address) (Street Adiress) (City) (State) (Zip Code) (City) (State) (Zip Code) (Phone) (Contac(Phone) (ContactNanta) Eq Worn ent Description Lease Only Quantity Model No. Description Serial No. Equipment Service Monthly Lease Payment Payment(Al- Payment(B) (A+B) Totals *ADDITIONAL PROVISIONS:We will not be responsible to provide you with any maintenance,service,and/or supplies.Lessor is autborized to add V1N/Serial Numbers later when available. (FOR ADDITIONAL UNITS,ATTACH ADDITIONAL EQUIPMENT SCHEDULES. PAYMENTS ARE EXCLUSIVE OF TAX) TRANSACTION TERMS: TERM: MONTHS $.00 _ (Plus tax)Per Month _ Advance Payment PURCI-IASE OPTION:(Applies To Lease Only) _$1.00 Buyout _ Security Deposit $Ao Equipment Location if different from Lessee I Renter nddress above: _ The First payment,when applicable will be due on the"Commencement Date." Additional vayrnents will be due on the same date of each following billingpedod. IMPORTANT: READ BEFORE SIGNING. )� THE TERMS OF THIS SCHEDULE "INCLUDING THOSE: IN THE MASTER AGREEMENT" SHOULD BE READ CAREFULLY I BECAUSE ONLY THOSE TERMS IN WRITING ARE ENFORCEABLE. TERMS OR ORAL PROMISES WHICH ARE NOT CONTAINED IN THIS WRITTEN AGREEMENT MAY NOT BE LEGALLY ENFORCED. YOU CERTIFY THAT ALL TIIE INFORMATION GIVEN IN THIS SCHEDULE AND YOUR APPLICATION WAS CORRECT AND COMPLETE WHEN TIIIS SCIIEDULE WAS SIGNED. THIS SCHEDULE INCORPORATES ALL THE TERMS AND CONDITIONS IN THE MASTER ! AGREEMENT IDENTIFIED ABOVE. EACH SCHEDULE IS NOT CANCELABLE unless section KJermination in RCA-017-23010022 is i exercised. ACCEPTED BY: P110110SEDDY: LESSOR/RENTOR: LESSEE I RENTER; I (Full Legal Name) t BY: BY: X TITLE: Title: DATE: DATE: FED TAX ID#: I - — City Council 16 — 142 8/4/2026 DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 DowSlgn Envelope ID:76014AB2-9F4A-4DCF-91EC-97EO53923777 CERTIFICATION OF AUTIIORITY TO SIGN GOVERNMENTAL LEASE Re: Municipal Lease Agreement dated Between ,Lessor For Lease# _ , Lessee (The LEASE) The undersigned hereby certifies that he/she has signed the LEASE; that he/she had, and continues to have, full power and authority to do so, and that he/she has followed all required administrative procedures and has complied with all legal or other provisions necessary to ensure that the LEASE is a legal and binding obligation of the LESSEE. Date of this certification: Lease Signatory: Signature X Name Title Attesting Official: S ignature X Name Title Please sign this document in the presence of a notary to confirm signatures. The notary may sign in the space below. if no notary is available each above signor may provide a photocopy of his/her driver's license. This is a legal document,which confirms your signatures and does NOT personally obligate you for the lease payments. Signed before me on this day of ,20_ X (Stamp) Signature of Notary City Council 16 — 143 8/4/2026 DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 DocuSign Envelope ID:76D14A62-9F4A-4DCF-91 EC-97EO53923777 LESSEE RESOLUTION Re: Municipal Lease Agreement# dated as of , between (Lessor) and __(Lessee)and Schedule No. At a duly called meeting of the Governing Body of the Lessee(as defined in the Agreement) held on 20 the following resolution was introduced and adopted: BE IT RESOLVED by the Governing Body of Lessee as follows: 1. Determination of Need. The Governing Body of Lessee has determined that a true and very real need exists for the acquisition of the Equipment described on Equipment Schedule A of Municipal Schedule No. to the Municipal Lease Agreement # dated as of , between (Lessee) and (Lessor). 2. Approval and Authorization. The Governing Body of the Lessee has determined that the Agreement and Schedule, substantially in the form presented to this meeting,is in the best interests of the Lessee for the acquisition of such Equipment, and the Governing Body hereby approves the entering into of the Agreement and Schedule by the Lessee and hereby designates and authorizes the following person(s) to execute and deliver the Agreement and Schedule on Lessee's behalf with such changes thereto as such person(s) deem(s) appropriate, and any related documents, including any Escrow Agreement, necessary to the consummation of the transaction contemplated by the Agreement and Schedule. _ is authorized to enter into the lease/purchase financing with Lessor to finance their _ for months. Authorized Individual(s): _ (Printed or Typed Name and Title of individual(s)authorized to execute the Agreement) 3. Adoption of Resolution.The signatures below from the designated individuals from the Governing Body of the Lessee evidence the adoption by the Governing Body of this Resolution. By: — (Signature of Secretary, Board Chairman or other member of the Governing Body) Print Name; _ Title; _ (Print name of individual who signed directly above) (Title of individual who signed directly above) Attested By: (Signature of one additional person who can witness the passage of this Resolution) Print Name: Title: (Print name of individual who signed directly above) (Title of individual who signed directly above) City Council 16 — 144 8/4/2026 DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 DocuSign Envelope ID:76D14AB2-9F4A-4DCF-91EC-97E053923777 REQUEST FOR CERTIFICATE OF INSURANCE (THIS FORM IS PROVIDED FOR THE LESSEE TO APPROVE AND FORWARD TO OWNER) TO: Customer's Insurance Agent Description of itenn(s)to be insured: Name of Agency: X Agent• X Address: X Phone Number: X Fax Number: X �—_� ----- --- Insurable Value: $ We have entered into a Lease Agreement with Lessor and its assigns for the above-described item(s). This is a"NET"Lease and we are responsible for the insurance. The insurance policy must include a provision for the following requirements: COMPREHENSIVE GENERAL LIABILITY/PROPERTY DAMAGE COVERAGE: PLEASE SHOW AS ADDITIONAL INSURED AND LOSS PAYEEE ON THE CERTIFICATE OF INSURANCE. ALSO, $1,000,000.00 OF LIABILITY COVERAGE IS REQUIRED FOR ALL MOTOR VEHICLES. I authorize the above agent to immediately place the insurance coverage required for the described item(s). Please issue a binder of insurance to the above named Additional Insured and Loss Payee by return mail and place it with the original insurance policy or endorsement within 30 days. This Certificate should indicate the following: "It is agreed that Lessor —and its assigns will be notified in writing 10 days prior to cancellation or other material change in the conditions of this policy". x LEASE NUMBER: *Please reference the lease ntunber(above) on the Insurance Certificate. Also,fwx& mail the original to the fax number&address listed above X _ Signature of Title --- -- -- City Council 16 — 145 8/4/2026 DocuSign Envelope ID:23D5551C-857B-495B-BAAA-3F77C3713E65 DocuSign Envelope ID:76D14AB2-9F4A-40CF-91EC-97EO53923777 Sharp Orrler#• Date: Lease#: NOTICE Or INSTALLATION Installing Dealer: Customer Installation Location: Contact Person Telephone Contact Person Telephone Please complete this form upon installation of all equipment noted below. After signature by the customer acknowledging installation,the Dealer is to sigh Page 1 of this form and promptly mail all pages to: Lessor Method of Acquisition: Purchase(Install) E UIPMENT DESCRIPTION Quantity Model Description lnst.Date Install Serial No. Meter Iteading The Undersigned has: L Received in good condition and accepted all Sharp Electronics products listed above; 2. Verified the serial numbers listed above; 3. Verified that the copier starting meter reading is correct. Customer Acceptance: Installation Date: Print Customer Name: Title: Date: Installing Dealer: City Council 16 — 146 8/4/2026 Parks, Recreation, and Community Services www.santa-ana.gov/parks Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Carnival Services AGENDA TITLE Agreement with The Pumpkin Factory, LLC for Carnival Services (Specification No. 26- 017) (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with The Pumpkin Factory, LLC to provide Carnival Services for a term beginning August 4, 2026 and expiring July 31, 2027, with provisions up to four (4), one-year extensions (Agreement No. A-2026-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Fiestas Patrias event is the City's most anticipated celebration with thousands of visitors attending each year. Celebrating each culture though food and performances are integral parts of the festivities. Another key component to this celebration are carnival rides that residents have come to enjoy each year. Parks, Recreation, and Community Services Agency (PRCSA) recreational staff recognized the need to continue providing carnival rides to the Fiestas Patrias events and sought out a vendor to fulfill this need. Request for Proposals (RFP) No. 26-017 was issued on February 26, 2026 on the City's online bid management and publication system. A summary of vendor participation and results is as follows: 335 Vendors notified 21 Santa Ana vendors notified 24 Vendors downloaded the RFP packet 2 Responsive proposals received 0 Responsive proposals received from Santa Ana vendors Proposals were solicited, opened on March 26, 2026, and evaluated. Two proposals were received by the RFP deadline and were determined to be responsive to the specifications and met the City's requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP. City Council 17 — 1 8/4/2026 Carnival Services August 4, 2026 Page 2 The Pumpkin Factory, LLC's proposal illustrated a cohesive and consistent team dedicated to providing the best experience in carnival rides. They bring a lengthy history of providing carnival rides throughout Southern California with a large variety of games and rides on offer. The City has also previously worked with the vendor on 2025's Fiestas Patrias event. Their demonstrated expertise and focus on safety relay a strong commitment to ensuring Santa Ana residents have an enjoyable experience. Staff recommends awarding an agreement to the highest-ranked firm, The Pumpkin Factory, LLC. The firm has been deemed the best in safety and entertainment. The City will collect 35% of all ticket revenue that is generated through ticket sales for the carnival rides and games provided. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The agreement will generate revenue to the City through the sum of thirty-five (35%) of gross ticket sales for the event. The fees charged from the agreement will be deposited into the General Fund Revenue Account 01 1 1 3002-5701 0. EXHIBIT(S) 1. Agreement with The Pumpkin Factory, LLC Submitted By: Kathryn Downs, Assistant City Manager Timothy Pagano, Deputy Director of Parks, Recreation, and Community Services Agency Approved By: Alvaro Nunez, City Manager City Council 17 — 2 8/4/2026 AGREEMENT WITH PUMPKIN FACTORY LLC TO PROVIDE CARNIVAL EQUIPMENT,RIDES,AND SERVICES TO THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 4 h day of August, 2026 by and between The Pumpkin Factory, LLC, a California limited liability company ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. On February 26, 2026, the City issued Request for Proposal No. 26-017 ("RFP") seeking to retain a contractor having expertise and experience providing carnival equipment,rides, and services. B. Contractor submitted a responsive proposal and represents that it is able and willing to provide such services to the City per the scope of work detailed in the RFP and attached hereto as Exhibit A to the Agreement. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth,the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall provide event production for the City's Fiestas Patrias events complete with rides, games, ticket booths, equipment and services as set forth in the Scope of Services, attached as Exhibit A, as well as the Contractor's Price Sheet, attached as Exhibit B.All Exhibits are incorporated by reference as though completely set forth herein. This will include setup, tear down, and clean up prior to, during, and after the event. City grants Contractor the right to enter its property for the purpose of these services, including delivery, setup, and pick up. Contractor is responsible for all equipment, clean up services, overnight security, electricity, carnival rides and games, booths, and insurance for events. Contractor must cover parking for employees, subcontractors, and equipment vehicles before and after the event. Contractor shall comply with, coordinate, and obtain all approvals and certifications that are required by the Amusement Ride and Tramway Unit of the California Department of Industrial Relations or other government agencies responsible for amusement ride oversight. 2. COMPENSATION a. For the right to produce the event(s) set forth in Exhibit A, Contractor agrees to pay the City the sum of Thirty-Five Percent(35%)of gross ticket sales for the event(s).The ticket costs are provided for in Exhibit B. Page 1 of 8 City Council 17 — 3 8/4/2026 b. Payment by Contractor to the City shall occur within seven (7) days following the event. 3. TERM This Agreement shall commence on August 4, 2026 and continue through July 31, 2027 with the option for the City to grant up to four (4) one (1) year extension(s), exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15,below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical i drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing. that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Insurance requirements are attached hereto as Exhibit C. Page 2 of 8 -9220 779vl City Council 17 — 4 8/4/2026 7. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors,special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons i acting on its behalf which relates to the services described in section 1 of this Agreement; and(2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered, or alleged to have been suffered,by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City,including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence,recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement,including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such Page 3 of 8 42202779vl City Council 17 — 5 8/4/2026 information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b)is,through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or , influence the award of this Agreement, or any competing contract or amendment i thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest,it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to,identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in Page 4 of 8 #2202779vl City Council 17 — 6 8/4/2026 subsections (b) and(c) above. 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed,religion, sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age,national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion,termination or other employment related activities or any services provided under this { Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all f applicable'federal, state and local laws and regulations. i 13. EXCLUSIVITY AND AMENDMENT a This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfers delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. 'TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such.purposes as the City deems appropriate. Page 5 of S #2202779v1 City Council 17 — 7 8/4/2026 b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure,right or remedy.No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the'validity, f interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or f arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 Page 6 of 8 #2202779vl City Council 17 — 8 8/4/2026 With courtesy copies to: Executive Director, Parks, Recreation, and Community Services Agency City of Santa Ana 20 Civic Center Plaza(M-23) i P.O. Box 1988 Santa Ana, California 92702 To Contractor: The Pumpkin Factory, LLC Attn: Maxwell Rosenburg, Managing Director 32335 Live Oak Canyon Rd. Redland, CA 92373 A party may change its address by giving notice in writing to the other party. Thereafter, ! any communication shall be addressed and transmitted to the new address. If sent by mail, ! communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24)hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames,weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS i a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this,Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not,in fact,held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. r [signature page to follow] Page 7 of 8 #2M2779vl City Council 17 — 9 8/4/2026 SIGNATURE PAGE TO AGREEMENT WITH PUMPKIN FACTORY LLC TO PROVIDE CARNIVAL EQUIPMENT, RIDES, AND SERVICES TO THE CITY OF SANTA ANA IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney MaXwdt Rofenb"ra B Maxwell Rosenburg(Jul 17,2026 09. 1:35 PDT) onathan T. Martinez By: Maxwell Rosenberg Assistant City Attorney Title: Managing Member RECOMMENDED FOR APPROVAL: aria Katorryn Downs(Jul 21, 2026 08:28:20 PDT) Kathryn Downs Assistant City Manager Page 8 of 8 #7.202779v1 City Council 17 — 10 8/4/2026 EXHIBIT A SCOPE OF SERVICES E E City Council 17 — 11 8/4/2026 CITY OF SANTA ANA EXHIBIT 1 -- SCOPE OF SERVICES The Consultant shall perform services as set forth below. I. GENERAL CONTRACTOR REQUIREMENTS A. Provide all encompassing carnival operations for a large sized two-day event(Fiestas Patrias in September 2026, with potential for 2027, 2028, 2029, and 2030) and other related events, as needed with a Children's Ride Area as well as standard major rides i. Examples of major rides: large Ferris Wheel, Tilt-a-Whirl, Sizzler, Gravitron, etc. ii. Examples of Children's rides: Fun House, SuperSlide, Ladybugs, Berries, Merry-go- Round, small to moderate Ferris Wheel, etc. B. Provide a minimum of four(4) Game Booths, possibly more if spacing permits. C. Provide a minimum of two (2)Ticket Booths, possibly more if spacing permits. D. Develop a schematic for ride placement based on location, which can vary depending upon availability. E. Obtain all necessary permits from the City, County or State (e.g. City Business License, Special Event Permit, OC Fire/Health Department and Police Department) F. Manage all site staging, setup and post-event equipment removal (including cleanup of all materials). G. Maintain carnival area clean-up during event and post event. including power washing. H. Provide appropriate staffing for all rides. games and ticketing booths. Ride operators must be trained on operations and safety of rides. Carnival Management/Oversight must also be provided and available during the event. I. Provide appropriate security to monitor assets during staging, event and post event. J. Provide certificates of insurance with standards set forth by the Risk Management Division for the City of Santa Ana (Exhibit 3). K. Coordinate with proper agencies to ensure all safety regulations are met and thorough inspections are complete. II. ADDITIONAL INFORMATION This is a request for proposal and not a request for the lowest bid. For equipment/services with technical specifications or available in various packages. The City is seeking professional recommendations that will balance quality and pricing. The scope of work section of the proposal submittal should include details regarding the carnival package that is proposed. *Vendor must cover parking for employees, subcontractors and equipment vehicles before and after the event. The City will only cover parking for employees and subcontractors during Friday setup and the two event dates. City Council 17 — 12 8/4/2026 EXHIBIT B PRICE ,SHEET I #2202779vl City Council 17 — 13 8/4/2026 EXHIBIT B PRICE SHEET THE PUMPKIN FACTORY, LLC LAS PATRIAS 2026 Carnival Ride & Game Price Sheet It is a pleasure to be a part of this event, and we are very much looking forward to it.We are truly appreciative of the opportunity to bring fun and excitement to the community! i TICKET PRICING Tickets are$2.00 each for 2026-2030. i Ticket Packages are$30 for 20 tickets,$40 for 40 tickets,$100 for 120 tickets and Unlimited Ride Wristbands are available on Saturday only for$45. Please note:This updated pricing structure encourages visitors to choose ticket packages over individual tickets, providing better value for attendees while supporting the event's overall success. These rates reflect current competitive market conditions and may be adjusted in future years to align with changing economic trends. RIDES •Gee Wizz—7 Tickets • Eli 16 Wheel—7 Tickets •Tornado—6 Tickets •Gravitron—7 Tickets •Pumpkin Spin--6 Tickets • Round Up--7 Tickets • Barn Swing—5 Tickets • Corn Flyer—5 Tickets • Fun Slide--3 Tickets •Crazy Plane--6 Tickets •Sea Ray—7 Tickets •Lil Cricket Express—5 Tickets GAMES All Games:$5.00—$10.00 Per Play •Water Race •Shootout •Darts • Ducks •Ring Toss •Goldfish City CounCl 17 — 14 8/4/2026 • Bank a Ball • Grab Bag NOTE: Ride and game offerings, quantities, and pricing are subject to change without notice. Feel free to reach out with any questions! Kind Regards, Max Rosenberg City Council 17 — 15 8/4/2026 EXHIBIT C INSURANCE REQUIREMENTS 1 I s #2202779v1 City Council 17 — 16 8/4/2026 Insurance Requirements Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability (CGL): insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage,bodily injury and personal injury with limits no less than$2,000,000 and advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of$2;000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of$1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): As required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope i of services. • Sexual Abuse or Molestation Liability (SAML): If the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, Contractor shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit of no less than$1,000,000 per occurrence or claim. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL, SAML and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of City Council 17 — 17 8/4/2026 the Contractor including materials, parts, equipment, and personnel famished in connection with such work or operations. 2. CGL and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council,its officers,officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty(30) days prior written notice has been given to City.Ten(10)days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Parks, Recreation, and Community Services Agency, 20 Civic Center Plaza M-23, Santa Ana, CA 92701.The name and location of event should be included in the Description of Operations section of each certificate Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII,unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However,failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. City Council 17 — 18 8/4/2026 E 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with, a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting" coverage for a minimum of three(3) years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. E i E City Council 17 — 19 8/4/2026 Police Department www.santa-ana.gov/pd Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Modular Simunition Training House AGENDA TITLE Purchase Order to Unhinged LLC for Modular Simunition Training House (Specification No. 26-064A) (Non-General Fund — U.S. Dept. of Treasury Asset Forfeiture Funds) RECOMMENDED ACTION Authorize a Purchase Order to Unhinged LLC for Modular Simunition Training house in an amount not to exceed $98,891. GOVERNMENT CODE 484308 APPLIES: Yes DISCUSSION The Santa Ana Police Department (SAPD) provides training to SAPD personnel and law enforcement professionals from outside jurisdictions at the Centennial Regional Training Center. To further enhance training quality, decision-making, and de-escalation capabilities, SAPD is seeking to procure a Modular Simunition Training House. The structure will be installed within an existing steel training facility already located on site. This proposed procurement strengthens officer safety and complements the training programs currently offered by the Department. Request for Proposals (RFP) No. 26-064A was issued on June 1, 2026, on the City's online bid management and publication system. A summary of vendor participation and results is as follows: 104 Vendors notified 8 Santa Ana vendors notified 45 Vendors downloaded the bid packet 4 Responsive Bids received 0 Responsive Bids received from Santa Ana vendors Proposals were solicited, opened on June 30, 2026, and evaluated. Four proposals were submitted by the RFP deadline and were determined to be responsive to the City Council 18 — 1 8/4/2026 Modular Simunition Training House August 4, 2026 Page 2 specifications and met the City's requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP. Staff recommends awarding the purchase order to Unhinged LLC. The selection of Unhinged LLC is based on the established scoring criteria, including cost, qualifications, capabilities and experience, technical approach and methodology, training structure design and functionality, and implementation schedule and delivery capacity. A rendering of a modular simunition training house layout is shown in Exhibit 1. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding is available in the current year budget in the following account: Fiscal Accounting Unit Accounting Unit Year —Account No. Fund Description —Account No. Amount Description FY 26-27 16714455-66400 U.S. Dept. of Treasury Machinery & $98 891 Asset Forfeiture Equipment EXHIBIT(S) 1. Modular Simunition Training House Layout Submitted By: Robert Rodriguez, Police Chief Approved By: Alvaro Nunez, City Manager City Council 18 — 2 8/4/2026 EXHIBIT 1 UNHINGED')I RFP No.26-064A-Modular Simunihon Training House Statement of Qualifications WINDOW,IG WALLS �NC.WALL V� UNHINC� WINDOW SOUARE FEET Configuration A-2.400 sq ff Perimeter-Enclosed Multi-Room Layout City Council 18 — 3 8/4/2026 Police Department www.santa-ana.gov/pd Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Physical Health and Wellness-Related Services AGENDA TITLE Agreement with O2X Human Performance, LLC to Provide Physical Health and Wellness-Related Services to the Santa Ana Police Department (Specification No. 26- 082) (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with O2X Human Performance, LLC to provide physical health and wellness-related services to the Santa Ana Police Department for a term beginning September 1, 2026 and expiring August 31, 2027, with provisions for three (3), one (1)-year extensions, in a total amount not to exceed $867,789 (Agreement No. A-2026-XXX). GOVERNMENT CODE §84308 APPLIES: No DISCUSSION In September 2025, the Santa Ana Police Department (SAPD) received authorization to enter into a one-year agreement with O2X Human Performance, LLC ("O2V) to provide on-site physical health and wellness services from September 1, 2025 to August 31, 2026. O2X Human Performance specializes in providing full-time, in-house athletic and/or strength and conditioning trainers who help employees prevent and recover from injury. These trainers help employees develop and maintain functional fitness and/or exercise routines designed to "maximize durability via conditioning and injury risk reduction practices." Additionally, trainers offer on-demand, in-house physical therapy sessions to injured employees, helping them return to full-duty status more quickly. Since the implementation of the program, O2X has provided Santa Ana Police Department personnel with rehabilitation support for both acute and cumulative trauma injuries, as well as conditioning and strength-training programs designed to prevent injuries and enhance long-term physical readiness. From September 1, 2025 through City Council 19 — 1 8/4/2026 Physical Health and Wellness-related Services August 4, 2026 Page 2 May 31, 2026, 187 employees utilized O2X rehabilitation and wellness services. Additional employees benefited from 24 group education workshops and support during 37 training events. O2X reported a total of 2,766 service encounters with SAPD personnel, 238 of which were return-to-duty sessions. Through early intervention, injury prevention, and recovery support, the program has helped participating employees reduce injury-related absences, recover more quickly, and remain available for duty. A review of workers' compensation data before and after the implementation of the O2X program indicates a substantial reduction in total paid costs and workdays lost. From September 1, 2024 through May 31, 2025, total paid workers' compensation costs were $2,727,833, with 3,926 workdays lost. During the same time period following implementation of the O2X program (September 1, 2025 through May 31, 2026), total paid workers' compensation costs decreased to $1,376,970, and workdays lost declined to 2,540. This represents a 50% reduction in total paid workers' compensation costs and a 35% reduction in workdays lost. Although these improvements cannot be attributed solely to O2X, the significant year- over-year reductions in both total paid workers' compensation costs and lost workdays indicate that the O2X program is having a meaningful positive impact on employee wellness, recovery, and overall workers' compensation outcomes within the Department. The reduction in workers' compensation expenditures exceeds the annual cost of the program. Santa Ana Municipal Code, Section 2-807(d), authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The City of Berkeley's contract with O2X Human Performance for physical health and wellness related service was awarded as a result of open, competitive bidding, and meets the City's requirement. The City of Berkeley master contract has a term set to expire on February 8, 2028 with provisions for five (5), two (2) year renewal options. City of Santa Ana's optional renewals will be conditional on the master agreement renewals. Staff recommends awarding an agreement with O2X Human Performance, LLC (Exhibit 1). Staff researched available procurement options and service offerings in the market and determined that O2X Human Performance is uniquely qualified to provide all of the services outlined in the attached/proposed service agreement, specifically a robust health and wellness program that combines physical health, nutrition, sleep management, injury prevention, stress management, and cancer prevention components. Unique attributes include: 1) an integrated platform, 2) proprietary technology, 3) customization and scalability, 4) proven track record, and 5) cost efficiency. The agreement incorporates a $25,000 discount, made possible through a Building Homes for Heroes (BHFH) grant awarded directly to O2X. This discount will offset a portion of the program costs only during the 2026-27 contract term (Year 1) and is City Council 19 — 2 8/4/2026 Physical Health and Wellness-related Services August 4, 2026 Page 3 contingent upon the implementation of this agreement in the third quarter of 2026. Factoring in this discount, the net cost to the City for the first year will be $190,000. Discounts are not expected for years two, three, or four. Each optional one-year extension will include an annual price adjustment of 2.5% over the preceding year's contract amount, exclusive of any discounts. Expected costs for subsequent years are as follows: • Year 2 (2027-28): $220,375 • Year 3 (2028-29): $225,884 • Year 4 (2029-30): $231,530 Extensions will be contingent on an annual review of workers' compensation-related costs, days lost, employee satisfaction, and available funding. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding is available in the current FY 2026-27 budget and funding for subsequent fiscal years will be included in proposed budgets for City Council consideration: Fiscal Accounting Unit Fund Accounting Unit— Amount Year —Account No. Description Account No. Description Law SLESA, Contract FY 26-27 12814407-62300 Enforcement $158,333 Grants Services-Professional Law SLESA, Contract FY 27-28 12814407-62300 Enforcement $215,313 Grants Services-Professional Law SLESA, Contract FY 28-29 12814407-62300 Enforcement Services- Professional $224,966 Grants Law SLESA, Contract FY 29-30 12814407-62300 Enforcement $230,589 Grants Services- Professional Law SLESA, Contract FY 30-31 12814407-62300 Enforcement $ 38,588 Grants Services- Professional Total $867,789 The total compensation amount to be paid by the City is reduced by $25,000 in FY 26- 27 by the BHFH grant funds that O2X will apply as a one-time discount to the first year of the contract. City Council 19 — 3 8/4/2026 Physical Health and Wellness-related Services August 4, 2026 Page 4 EXHIBIT(S) 1. Agreement with O2x Human Performance Submitted By: Robert Rodriguez, Police Chief Approved By: Alvaro Nunez, City Manager City Council 19 — 4 8/4/2026 EXHIBIT 1 CITY OF SANTA ANA AGREEMENT WITH 02X HUMAN PERFORMANCE LLC TO PROVIDE PHYSICAL HEALTH AND WELLNESS-RELATED SERVICES THIS AGREEMENT is made and entered into on this 4th day of August, 2026 by and between 02X Human Performance, LLC, a Delaware limited liability company, ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. The City desires to retain a Contractor having special skill and knowledge to provide physical health and wellness-related services to the Santa Ana Police Department. B. Contractor entered into a contract with the City of Berkeley,California on or about March 3, 2022, referred to as"Contract#32200157." City desires to "piggyback" on the City of Berkeley Contract#32200157. Pursuant to Santa Ana's Municipal Code purchasing rules and regulations, Contractor has met the requirements for Council approval under SAMC § 2-807(d). C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field, is able and willing to provide such services to the City and any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises,and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit A. The total amount to be expended during the term of this Agreement including extensions, if any, shall not exceed Eight Hundred Sixty-Seven Thousand, Seven Hundred Eighty-Nine Dollars and Zero Cents ($867,789). b. Payment by City shall be made within forty-five(45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made Page 1 of 8 City Council 19 — 5 8/4/2026 through Automated Clearing House(ACH)transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on September 1, 2026 and continue through August 31, 2027, with the option for the City to grant up to three (3) one-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however,the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services.Contractor shall pay all salaries and wages,employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Insurance requirements are attached hereto as Exhibit B. Page 2 of 8 City Council 19 — 6 8/4/2026 7. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents,employees,contractors,special counsel,and representatives from liability: (1)for personal injury,damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and(2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered,or alleged to have been suffered,by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify,hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8,the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to,or relate to the negligence,recklessness,or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark,or copyright infringement,including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three(3)years,or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents,proceedings, and activities related to this Agreement for a period of three (3)years from the date of final payment to Contractor under this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such Page 3 of 8 City Council 19 — 7 8/4/2026 information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b)is,through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City {Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards,to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the terra of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in Page 4 of 8 City Council 19 — 8 8/4/2026 subsections (b)and (c) above. 12. NON-DISCRIMINATION Contractor shall not discriminate because of race,color,creed,religion,sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability,as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion,termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto,the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof,shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate,or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event,Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination,subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s)completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. Page 5 of 8 City Council 19 — 9 8/4/2026 b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy.No waiver of any breach,failure or right,or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar,nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity,. interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County,California,shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits,approvals,waivers,and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States,the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice,tender,demand,delivery,or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section,to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.Q. Box 1988 Santa Ana, CA 92702-1988 Fax: 714-647-6956 Page 6 of 8 City Council 19 — 10 8/4/2026 With courtesy copies to; Chief of Police City of Santa Ana 60 Civic Center Plaza(M-97) P.Q. Box 1988 Santa Ana, California 92702 To Contractor: 02X Human Performance Attn: Cole Hatcher,Assistant Vice President I Mill Wharf Plaza, Unit S 12 Scituate, MA 02066 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24)hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames,weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature page to follow] Page 7 of 8 City Council 19 — 11 8/4/2026 SIGNATURE PAGE FOR AGREEMENT WITH 02X HUMAN PERFORMANCE LLC TO PROVIDE PHYSICAL HEALTH AND WELLNESS-RELATED SERVICES IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO 02X HUMAN PERFORMANCE City Attorney By:— Brando-n Salvatierra Name: Gabriel E. Gomez Assistant City Attorney Title: CEO RECOMMENDED FOR APPROVAL: Robert Rodriguez Chief of Police Page S of S City Council 19 — 12 8/4/2026 EXHIBIT A SCOPE OF SERVICES and COSTS City Council 19 — 13 8/4/2026 02X Human Performance Integrated Readiness Platform Proposal 06/0912026 Delivered To: Santa Ana Police Department nAz-do City Council 19 — 14 8/4/2026 02X Human Performance Q 2 1 Mill Wharf Plaza Unit S12 Scituate,MA 02066 1. Company Information • " 01 yff 02X Human Performance, LLC • "' ' • • ' 1 Mill Wharf Plaza, Unit S12,Scituate, MA 02066 ■ r r www.02X.com ' ; r 7ZUM8 G6CGLEPPSC85 2. Company Overview 02X was founded on December 16, 2013 in Delaware and founded by Special Operations veterans with decades of combined service at the nation's most elite units. 02X provides customized human performance platforms to Law Enforcement Officers, Service Members,tactical units, firefighters, city employees,federal agents (collectively labeled "Tactical Athletes"), and private sector companies that increase mental resilience, improve job performance, support healthy lifestyles, and have been proven to reduce healthcare costs associated with injuries and illnesses. Our training is designed to improve leadership effectiveness, operational readiness, and individual resilience, along with a commitment to enhance performance and career longevity for employees. Headquartered in Massachusetts, 02X has a satellite office in San Diego, California as well as full-time and contract employees working across the country.The 02X team consists of 86 full-time employees and over 280 contractors serving as human performance specialists nationwide. 02X employs research-driven interventions that are manageable to perform and that will produce a durable, healthier, and more productive workforce.The 02X team is adept at integrating cutting-edge solutions to enhance efficiency, ensure compliance with federal standards, and adapt to evolving health and safety needs of all client industries. 02X's customizable, scalable, and expeditionary approach to implementing Integrated Readiness Platforms'"' and Training & Education offers the necessary services and expertise to deliver holistic platforms for Tactical Athletes, with a targeted focus on enhancing the readiness, resilience, recruitment, and retention of the farce. Since its inception, 02X has set up fully integrated and embedded platforms at 30 organizations and conducted over 1,000 training events, serving over 25,000 individuals nationwide. 02X's commitment to program excellence ensures the highest quality and standards of delivery as well as measurable impact, benefiting both organizations and individuals. Each deployment of 02X education and readiness platforms utilizes 02X's EAT SWEAT THRIVED methodology as a foundation.The science-backed, comprehensive methodology links the fundamental pillars of performance- nutrition, sleep, injury risk reduction, physical conditioning, mental performance, and behavioral health-to Q O2 City Council 19 — 15 8/4/2 26 02X Human Performance VZ** , 1 MITI Wharf Plaza Unit S12 Scituate,MA 02066 create a cohesive and holistic approach to leadership and human performance training designed to enhance mental resilience,job performance,and overall well-being. Leveraging a vast network of leading experts across all domains of human performance with extensive experience in tactical communities,the 02X team creates tailored solutions to meet the evolving training needs of each client as well as providing standardized, off-the-shelf training sessions that require no customization. Due to deep roots in the Special Operations communities, O2X is extremely adaptable and has created a culture that enables efficient and agile operations in complex environments.This mentality and adaptability drive progress and will ensure each client receives top tier,customized training and education that is science-backed with proven results. 3. Proposal Terms The pricing and product outlined in this proposal will be honored for 90 days from the date listed on this document. This document is to be considered a proposal only and does not constitute a full agreement between 02X Human Performance and the Santa Ana Police Department, Upon acceptance of this agreement, binding terms will be agreed upon in the form of a final contract. The contents of this proposal are to be considered confidential,to be shared only between O2X Human Performance and the Santa Ana Police Department. Platform and product descriptions outlined in the attached pages are proprietary information and intended only for the recipient of this proposal. Fee structures, costs,and terms are also to be considered confidential. Very respectfully, Cole Hatcher Assistant Vice President O2X Human Performance LLC Q 0'7Y ❑rn rintar City Council 19 — 16 8/4/2026 02X Human Performance Q� 1 Mill Wharf Plaza Unit S12 Scituate, MA 02066 Prising-Year One e---------- Cost to BHH Grant e The 02X Integrated Readiness Platform 02X Connect TM - Integrated Tech Resources,Assessments, & Reporting • Mobile-and Web-Application o All members will gain access for 1-year to the fully stocked mobile and web application and communication with the OSS o Coach accounts for the 02X ConnectT"" platform • 02X Readiness DashboardsTm -Data Analysis& Reporting a The proprietary, holistic 02X Readiness AssessmentTIA o Clear snapshot of supported commands' status and key metrics to track progress and enhance readiness across the organization $185,000 $25,000 o Monthly, Quarterly, &Annual results reporting o ROI tracking and continual program adjustments 02XTraining& EducationTm • Access to content within the EAT SWEATTHRIV'E8 Curriculum 02X Integrated SpecialistsTm • (1) On-Site Specialist(s) • dedicated client management support ■ OSS will be dual certified in the following: • Strength and Conditioning Specialist(CSCS) • Athletic Trainer(AT) Other Direct Costs(ODC) • Additional program costs including©SS travel,equipment,shipping,facilities as $51000 requested by client and/or required by contract "Multi-Year agreements include an annual price escalation of 2.5% `*See attached product descriptions,additional products can be added through Oms or contract modifications *"Product Manager can also serge as a Human Performance Specialist with a designated specialty vo City Council 19 — 17 8/4/2 26 02X Human Performance 1 Mill Wharf Plaza Unit S12 4176r Scituate,MA 02066 Pricing-Year Two The 02X Integrated Readiness Platform 02X ConnectT"' - Integrated Tech Resources,Assessments., & Reporting • Mobile-and Web-Application o All members will gain access for 1-year to the fully stocked mobile and web application and communication with the 0SS o Coach accounts for the 02X Connect TM platform • 02X Readiness Dashboards' - Data Analysis& Reporting o The proprietary, holistic 02X Readiness AssessmentTM • Clear snapshot of supported commands' status and key metrics to track progress and enhance readiness across the organization o Monthly, quarterly, &Annual results reporting $215,250 o Ral tracking and continual program adjustments 02X Training& EducationTm • Access to content within the EAT SWEAT THRIVE8 Curriculum 02X Integrated SpecialistSTM • (1) On-Site Specialist(s) • Dedicated client management support • 0SS will be dual certified in the following: • Strength and Conditioning Specialist(CSCS) • Athletic Trainer(AT) Other Direct Costs(ODC) • Additional program costs including 055 travel,equipment,shipping,facilities as requested by $5,125 client and/or required by contract 'Multi-year agreements include an annual price escalation of 25% 'See attached product descriptions,additional,products can fso added through ODCs or contract modifications ***Product Manager can also serve as a Human Performance Specialist with a designated specialty r)O City Council 19 — 18 8/4/2026 02X Human Performance �1 1 Mill Wharf Plaza Unit S12 Scituate,MA 02066 Pricing-Year Three mTotal Cost The 02X Integrated Readiness Platform 02X Connect TM - Integrated Tech Resources, Assessments, & reporting • Mobile-and Web-Application o All members will gain access for 1-year to the fully stocked mobile and web application and communication with the OSS a Coach accounts for the 02X ConnectT1 platform • 02X Readiness Dashboards"m - Data Analysis& Reporting © The proprietary, holistic 02X Readiness AssessmentT"" * Clear snapshot of supported commands'status and key metrics to track progress and enhance readiness across the organization o Monthly, Quarterly, &Annual results reporting $220,631 a ROI tracking and continual program adjustments 02X Training& Education""° • Access to content within the EAT SWEAT THRIVE8 Curriculum 02X Integrated SpecialistsTM • (1)On-Site Specialist(s) • Dedicated client management support • OSS will be dual certified in the following: • Strength and Conditioning Specialist(CSCS) • Athletic Trainer(AT) Other Direct Costs(ODC) • Additional program costs including OSS travel,equipment,shipping,facilities as requested by $5,253 client and/or required by contract "Multi-year agreements include an annual price escalation of 2S5% *"See attached product descriptions,additional products can be added through CDCs or contract modifications ***Product Manager can also serve as a Human Performance Specialist with a designated specialty oc 02 It ro y t8t Iri�cif Confidential19 — 19 8/4/2626 -10 02X Human Performance /^jam 1 Mill Wharf Plaza Unit 512 �•I Scituate,MA 02066 Pricing-Year Four - J The 02X Integrated Readiness Platform 02X Connect rm - Integrated Tech Resources,Assessments, & Reporting • Mobile-and Web-Application o All members will gain access for 1-year to the fully stocked mobile and web application and communication with the OSS o Coach accounts for the 02X Connect TM platform • 02X Readiness DashboardsT"" - Data Analysis& Reporting o The proprietary, holistic 02X Readiness Assessment'"'" o Clear snapshot of supported commands' status and key metrics to track progress and enhance readiness across the organization o Monthly, Quarterly, &Annual results reporting $226,146 • ROI tracking and continual program adjustments 02XTra1n1ng& EducationTIM • Access to content within the EAT SWEATTHRIVE8`Curriculum 02X Integrated Specialists TM • (1)On-Site Specialist(s) • Dedicated client management support • OSS will be dual certified in the following: • Strength and Conditioning Specialist(CSCS) • Athletic Trainer(AT) Other Direct Costs(ODC) • Additional program costs including CISS travel, equipment,shipping,facilities as requested by $5,384 client and/or required by contract 'Multi-year agreements Include an annual price escalation of 15% **See attached product descriptions,additional products can be added through CDCs or contract modifications "*Product Manager can also serve as a Human Performance Specialist with a designated specialty V02 lty ou cl n ' er, la 19 — 20 8/4/2 26 02X Human Performance ■^� 1 Mill Wharf Plaza Unit S12 �I Scituate,MA 02066 PRODUCT DESCRIPTION 02X Integrated Readiness Platform:A comprehensive, integrated product designed to support and enhance your agency's human performance initiatives through three key elements. A one-of-a-kind integrated readiness platform (IRP) rooted in a comprehensive, science-backed EAT SWEAT THRIVE" approach to optimizing every aspect of the most valuable 110 resource: people. 3 core components address organizational r [A I readiness with proven outcomes: Integrate • O2X ConneCtTM Integrated Technology kTraining& • 02X Training& Education"' L�l L,— _�A • 02X Integrated 5pecialistSTM The proprietary 02X Integrated Readiness Platform offers proven and validated content across all pillars of human performance delivered through a customizable, scalable, and expeditionary approach. Each component is rooted in science and the program is designed to provide agencies with a comprehensive offering to optimize human performance through a complete package. Platform Objectives • Integrate EAT SWEAT THRIVE° methodology and human performance initiatives with an ecosystem of support • Ensure continuity of products to strengthen program implementation, sustain readiness, and reinforce human performance initiatives continuously over time ■ Increase readiness, resilience, and retention through mental and physical health ■ Deliver resources, training, and assessments tailored to members' needs • Provide specialized support for members on light duty to expedite return to work • Increase safety, productivity, and longevity, reducing injuries and associated costs • Leverage 02X resources and nationwide specialists for targeted wellness support • Track and report measurable outcomes to foster continuous improvement Platform Components The 02X Integrated Readiness Platform is firmly rooted in science and evidence-based practices tailored to the specific needs of different occupational requirements. Together, the 02X team in the field and headquarters staff work to guarantee each 02X program delivers positive impact through: 01. 02X Connect TM 02. 02X Training & Education TM Z.0N City Council 19 — 21 8/4/2 26 02X Human Performance 176r 1 Mill Wharf Plaza Unit S12 Scituate,MA 02066 03. 02X Integrated Specialists TM Each element of the 02X program utilizes a proprietary and cohesive EAT SWEAT THRIVED methodology, which addresses all pillars of human performance to include sleep, nutrition, conditioning, injury risk reduction, resilience,and stress management. 02X's highly specialized programs help build a resilient workforce, able to withstand job-related physical and mental demands while improving career longevity. 02](ConnectIrm: Integrated Technology The 02X suite of virtual resources provides access to EATSWEAT'THRIVED content and a connection to an expansive team of human performance specialists. This dual-sided platform harmonizes all parts of the program, provides access to comprehensive content, and is only available from 02X. ,�. 1%BETTER EVERYDAY EAT SWEAT THRIVIE SuFld healthy habft and stay on track to increaw career longeviiy Recipes to fuel phy%icW heaRh Programs designed to reduce Reduce stress and build mental and personal wcIlne,55 and cognitw±PeFfGrmance injury and irripiove co')dWooing (eSillence with custom tools and programs -Tx-.11 The proprietary integrated tech platform provides clients with access to program resources in any location. 02X ConnectTM software allows the On-Site Specialist to communicate with members virtually and provide customized programs and resources.Together with the mobile app and web portal, On-Site Specialists are able to provide a robust amount of human performance content from all areas of the EAT SWEAT THRIVED curriculum and continued access to top tier subject matter experts. Highlighted below are a few of the many features in the 02X virtual membership: 02X ConnettTA°Administrative Platform. Provides On-Site Specialists and client admins the ability to efficiently coach and communicate with members. Using an online portal controlled by the On-Site Specialists, content is shared and assigned organization-wide or directly to individual members.This allows On-Site Specialists to track individuals' progress and remotely guide their training. Other features include: • Interactive calendar that displays the On-Site Specialist schedules • Messaging center where members can communicate directly with their coach • Access to a dashboard feed where the On-Site Specialists will share links, articles,videos, etc, D© City Council 19 — 22 8/4/2 26 02X Human Performance 1 Mill Wharf Plaza Unit S12 L/ Scituate,MA 02066 t _ � r 02X ConnectTm scheduling platform is easy to use and provides calendar and list views. 02X Mobile& Web Application Features for Users: Recipes:The app provides healthy recipes for fueling physical health and cognitive performance. When members select a recipe,they are presented with a full ingredient list, as well as directions on how to complete the recipe. Many recipes also include instructional videos. SWEATPlans: SWEAT Plans are periodized workout programs, designed to build strength, reduce injury risk, and improve conditioning specific for your job. Explore hundreds of plans or view recommended ones based on the results of a brief survey. Workout Generator.The workout generator provides members the ability to quickly and efficiently find an individual workout that matches their interests, equipment,and goals. Members can then begin the workout, save it, or scroll hundreds of workouts until they find one they like. THRIVE Exercises:Guided Sleep, Breathe,and Meditate tools,as well as yoga classes allow users to recalibrate after a stressful evolution, watch,or day. THRIVE Plans: Like having a workout program,THRIVE Plans are meant to help members enhance recovery, build resilience, manage stress,and optimize mental health. Assessments:The Assessments section provides members with physical and performance assessments,to include physical training tests complete with current standards from various tactical athlete professions.Test yourself against benchmarks from all over the tactical community. City Council 19 — 23 8/4/2026 02X Human Performance 1 Mill Wharf Plaza Unit S12 Scituate, MA 02066 Reporting/Tracking:Upon completion of the 02X Readiness AssessmentTA° and assessments/surveys in the App, members receive individualized reports with 02X Specialists' suggested goals for improvements. By selecting "View Results in Portal", members can see their current sores compared to their past attempts,as well as how they stack up against the standards. Ask an Expert. "Ask an Expert" acts as a farce multiplier, providing members with an outlet to communicate directly with a variety of 02X specialists in addition to their 0SS team by choosing the category of their question (EAT SWEAT THRIVE,, or General) and typing their question into the text box. Answers to these personalized questions are typically answered within 24-48 hours. 02X Connect". Data Analysis& Reporting 02X leverages deep cultural competence and organizational experience to provide custom reporting that will resonate with key leadership. Through years of working closely with stakeholders at all levels, 02X has developed the ability to efficiently share information, provide insights, and demonstrate program efficacy. Reporting is a key element of the 02X integrated Readiness Platform as it allows On-Site specialists to collaborate with leadership and identify areas of focus regularly to ensure the program continues to evolve and deliver measurable impact. The four standard reporting vehicles are outlined below. •-.. OMAN�. . . t .. Available to individuals Reported each month, Each quarter,02X will Each year,02X will deliver a upon completion of providing a snapshot of combine all data and summary of results, assessments via tangible effects and feedback to provide a highlight cost savings,and 02X Connect initiatives comprehensive report provide recommendations Development of individual and organizational reporting is essential to tracking program growth and return on investment. Program impact is determined collaboratively between 02X and client leadership to ensure all initiatives are aligned with the needs of the organization. 02X Connect": Assessments&Screenings Paired with the software provided through the dual-sided mobile and web application, 02X provides hardware packages to implement individual and department-wide readiness assessments that feed into reporting and dashboards accessible to leadership. 02X Readiness AssessmentTM The 02X Readiness Assessment TM is a proprietary virtual and hands-on holistic assessment of individuals designed to build self--awareness and deliver personalized plans for optimizing and sustaining high levels of performance. The process, reporting, and technology installation are proprietary and not available outside of 02X. �0 City Council 19 — 24 8/4/2 6 02X Human Performance AE76 1 Mill Wharf Plaza Unit S12 Scituate, MA 02066 The 02X Readiness AssessmentTm was designed for Tactical Athletes and aims to provide a holistic look at each individual member.The research-based assessment was built using the best available evidence to assess health-related quality of life and physical capacity and has four unique elements; • Leverages validated mental and physical survey questions • Utilizes practical movement assessments for mobility, stability, and capacity • Identifies asymmetries or weaknesses as compared to normative standards • Identifies opportunities to lower the risk of illness or injury Readiness AssessmentTM data is collected via 02X software and provides members with their results, reporting, and recommendations immediately upon submission.The Readiness Assessment""' will offer both micro and macro perspectives of the operational readiness of the force. Results allow On-Site Specialists to create custom programs targeting areas of improvement for individuals.The figure below highlights the various elements of the Readiness AssessmentTm that are compiled into aggregate data used to provide leadership valuable insights about the state of their force and areas of focus for improvement. BODY COMPOSMON ANALYSIS • Body Fat Percentage ege INJURY VULNERABILITY 6 •Body Fat Ann alysi s CAPACITY ANALYSIS •Skeletal Muscle Mass •Leg Length • Grip Strength • Knee-to-Wail • Hand Taps •Y-Balance •Weighted Lunge BASELINE QUESTIONNAIRE • Overall Health • Quality of Life • Nutritlon Habits •Stress levels •Sleep Hygiene Collecting the data and analyzing it over time is imperative to proving the success of the program. Each member's individualized report contains specific recommendations to improve readiness, health-related quality of life, and physical function. Organization-wide team reports identify trends across groups and teams, with capacity to sort data by age,gender,job function, and more. All members that take part in the Readiness Assessment'rm will receive individual reports,while leadership receives de-identified, aggregate team reports showing overall command readiness. 02X Training&Education TM 02X provides scientifically backed and accredited education and training programs delivered through the EAT SWEAT THRIVE'methodology. This distinct combination of their proprietary educational model delivered by a team of elite specialists is only available from 02X. 0©2 City Council 19 — 25 8/4/2 26 02X Human Performance Q 1 Mill Wharf Plaza Unit S12 Scituate,MA 02066 Human Performance for Tactical Athletes The Human Performance for Tactical Athletes book was developed and written by the 02X team.The published resource is a comprehensive science-backed printed and a-book focused on the EAT SWEAT THRIVED methodology for tactical athletes and top performers. The 02X textbook is designed to meet the unique demands of tactical athletes and includes the entire 02X curriculum in one manual.The 02X Human Performance book was developed I using the top science-backed research, and plenty of hands-on examples,exercises,and resources from our team of world-class subject matter experts, Accredited curriculum 02X focuses equal attention on the mental and physical components of training to develop and maximize all-around human performance.The EAT SWEAT TH RIVE8 methodology provides concrete,science-backed ways to make sustainable lifestyle improvements and increase career longevity. Each course is tailored to meet the unique needs of the organization and client. The 02X curriculum is accredited through several private and professional organizations to include: CAPCE, NSCA,ACE, GEMS,and Roger Williams University. Feedback collected from participants and client leadership show 02X's relentless pursuit of excellence when it comes to providing the most tailored and relevant training programs for each client. The proven curriculum incorporates all elements of human performance boiled down more simply into three key pillars: EAT, SWEAT,and THRIVE. I1HIi - EAT SWEAT -THRIVE - - Fueling and hydration for performance, Pre-habilitation,Injury prevention,pain Optimizing mental performance under meal planning,and daily Implementation of science,recovery for career longevity, pressure,breaching,yoga,integrated healthy habits for teems and individuals. conditioning for performance,foundations restoration JIRest]for tactical athlete Focus on quality,quantity,and timing to of movement and llfting,and programming performance,stress factors,behavioral optimize performance and manage energy. in practice. health,building resilience in high-risk jobs, impact of sleep on performance,and how to create healthy sleep habits, Core EAT SWEAT THRIVES Curriculum This is our cornerstone product, It is the basis for everything we do and sets the tone for all our other efforts. Our approach to Human Performance begins with our EAT SWEAT THRIVE'curriculum.which was designed to a0 ity ou cl 19 — 26 8/4/2( 16 02X Human Performance 17 1 Mill Wharf Plaza Unit S12 Scituate, MA 02066 make a lasting impact on the health, safety, and performance of tactical athletes and elite organizations.The curriculum is science-backed and taught by leading experts in each field. Core Curriculum Course List:Sample 2-Day Program Foundations of Injury Prevention Foundations of Sleep & Fatigue Management 02X Readiness Assessment Foundations of Operating in High Stress Jobs Foundations of Nutrition Sample Specialty Programs Resilience& Behavioral Health Curriculum(I-Day, 2-Day, and 3-Day Options) The resilience workshops focus specifically on behavioral health, mental performance, and handling adversity. These workshops provide a space for individuals and teams to discuss resilience, understand the impact of stress and post-traumatic stress, cope with trauma, manage burnout, learn tools for self-regulation, and forge a warrior spirit.The workshops include education on PTS/D, overcoming adversity, transitioning from work to home life, and building strong support networks. Spouse Workshops:Human Performance for Your Better Half(I-Day, 2-Day, and 3-Day Options) Designed specifically for spouses and family members navigating the unique challenges associated with high-stress environments. This workshop is crafted to empower you with insights and strategies, fostering a resilient family unit that thrives in the face of adversity. Learn effective communication strategies and tools designed to enhance and strengthen relationships. Discuss ways to forge connections and build resilience through healthy coping skills. Identify ways to eat, sweat, sleep, and thrive as a family. Join us for this empowering course where we will not only illuminate the challenges but also provide you with the tools to overcome them. Program Developrnent:The 02X team works with you and your organization to build a customized curriculum that addresses the unique needs of your team. Based on the challenges identified, the 02X team will design a cohesive program that offers individuals and the organization a comprehensive approach to optimizing human performance and increasing career satisfaction and longevity. The course list below highlights key topics and content; however, new courses are added regularly. EAT: Taught by Ph.D., MSc, RD, or Nutritionists Foundations of Nutrition Upgrade Your Meals with a 3-Habit Challenge Organizing Your Kitchen for Success Fueling in Austere Environments Nutrition for the Road Warrior u 02 Itvjro ourlCl� on en is 19 — 27 8/4/26�6 02X Humana Performance 6r 4 Mill Wharf Plaza Unit S12 417 Scituate, MA 02066 Advanced Fueling for Performance Supplementation for Performance Nutrition for Physical Recovery, Mental Acuity, Sleep, Mood Biomarkers & Nutrition SWEAT: Taught by Ph.D., DPT AT or CSCS Foundations of Injury Prevention Foundations of Movement& Conditioning Shoulder, Hip, &Spine Health & Injury Prevention Advanced Explosive Power&Speed Advanced Healing Times& Recovery Modalities Training in Austere Environments Yoga and iRest THRIVE: Taught by Ph.D., M.Ed, PsyD, LCSW, and Nigh Performance Experts Foundations of Operating in High Stress Jobs Foundations of Mental Performance Lender Pressure Foundations of Sleep & Fatigue Management Attention Control & Deliberate Practice Breathing&Self-Regulation Creating Performance Routines Building Resilience Brick by Brick Sleep, Stress, and Performance Complex Sleep Schedules CULTURE CHANGE/LEADERSHIP: Taught by Ph.D., M.Ed, Nigh Performance Experts Creating Culture Change as a Team Traits of High Performing Teams &Culture of Excellence Developing Effective Communication for Team Cohesion Mission, Vision, Values Tactics for Building a Resilient Team Goal Setting & Performance Action Plans Conducting Effective AARs Additional courses are created frequently, and all existing courses can be tailored and adjusted to the individual needs and challenges specified by your organization and industry. 02X Integrated specialists'" The 02X program places full-time On-Site Human Performance Specialists within government organizations nationwide. These specialists, recruited through an extensive network of subject matter experts, possess ..D City Council 19 — 28 8/4/2 6 02X Human Performance Q6C 1 Mill Wharf Plaza Unit 312 Scituate,MA 02066 relevant experience, education, credentials, and interpersonal skills required to have a substantial impact on the organization. They are extensively trained and onboarded to be embedded within organizations and agencies to support the health, wellness, and overall performance of employees utilizing the EAT SWEAT THRIVE® methodology. Onboarding Process Each On-Site Specialist or Product Manager(OSS) selected will be sourced, hired, trained, and employed by 02X and will operate with the backing of the entire 02X network of subject matter experts and headquarters support. Utilizing an expansive existing network of human performance specialists, 02X recruits top tier talent for the OSS role located at a client location. This selection effort will target OSSs that possess a key blend of relevant experience, education, and credentials, as well as the interpersonal skills required to have a substantial impact on the future of the organization. OSS team members are expected to carry themselves with the highest levels of professionalism while serving as leaders and role models in the organizations where they are placed. Further, any specialists in this role will have undergone additional 02X internal training in preparation for working with tactical athletes and the specific organization with which they will be placed. Specialist Types Based on the type(s) of OSS selected, 02X wild provide a full-time specialist dedicated to improving readiness of the organization. The specialist(s) will possess requisite education and certification for specialty and role: • Product Manager • NSCA Certified Strength and Conditioning Specialist (CSCS) • Injury Risk Reduction and Recovery Specialist: Doctor of Physical Therapy (DPT) • Injury Risk Reduction and Recovery Specialist: Athletic Trainer(AT) • Registered Dietitian (RD) • operational Psychologist ■ Mental Performance Specialist Client Management Regardless of specialty and subject matter expertise, the OSS team members are dedicated to embedding successful resources within organizations. The client management component of the 02X program allows for access to company leadership, dedicated attention to the client, reach-back support from a network of human performance specialists, and consistent reporting and ongoing collaboration between 02X and the client. Key elements of client management through the OSS team include: • Full-time presence at client location to act as liaison between client and 02X • Seamless implementation with organizational staff and leadership and support initiatives to help improve readiness across the agency • Collaboration to define success metrics, monitor progress, and report ROI • On-site needs analysis and real-time recommendations to improve member health and wellness • Regular status reports to leadership on program effectiveness 02 City Council 19 — 29 8/4/2 26 02X Human Performance 1 Mill Wharf Plaza Unit S12 Scituate,MA 02066 • Distribution of materials to organizational members • Review and development of job-specific readiness assessments and training • Access to the entire library of OZX resources and the expansive network of 02X specialists • Tangible results and metrics for measuring the effectiveness of health and wellness initiatives delivered to leadership and key stakeholders Specialist Roles Based on Subject Matter Expertise NSCA Certified Strength and Conditioning Specialist(CSCS) • Full-time trained and certified Strength &Conditioning Specialist specializing in job specific needs analysis and physical performance optimization • Develop custom mobility, strength, and performance programs aligned with individual and organizational goals • Design and deliver personalized training programs, both in-person and via the 02X App,with regular progress check-ins • Lead group and individual physical training sessions • offer daily remote and virtual support for personnel • Conduct performance and facility assessments, providing recommendations for safety, usage, and efficiency • Track progress,collect data, and provide regular program reports Injury Risk Reduction and Recovery Specialist(AT) • Full-time trained and certified Athletic Trainer specializing in injury risk reduction, management, and recovery ■ Possess requisite education and certification for specialty and role such as: o injury prevention and recovery specialist: minimum of a Masters degree in relevant field and Athletic Trainer Certification (ATC) • Develop physical recovery and injury prevention specific training programs and disseminate to personnel • Lead group and individual physical training and recovery sessions • Facilitate readiness across members to increase job performance, retention, and recruitment ■ Provide program overviews, educational briefings, training sessions,and access to resources to individual members as requested Injury Risk Reduction and Recovery Specialist(DPT) • Provide a full-time trained and certified Doctor of Physical Therapy specializing in injury risk reduction, management, and recovery • Possess requisite education and certification for specialty and role such as: o Injury prevention and recovery specialist: Doctoral degree in relevant field and Doctor of Physical Therapy licensure (DPT) D 02 City Council 19 — 30 8/4/2 6 02X Human Performance 176r 1 Mill Wharf Plaza Unit S12 Scituate,MA.02066 • Facilitate in-person counseling and training sessions to maximize group and individual understanding of injury management, prevention, post-surgical recovery, human performance, and resiliency,available full-time on location • Offer daily availability for remote and virtual support for personnel • Support rehabilitation facility design and effective utilization • Develop custom mobility, stability, and pre/rehabilitation programming to promote injury risk reduction and recovery • Evaluate and treat of client personnel in areas of pain management, injury prevention, return from injury,and communication with medical care providers • Conduct practical application of rehabilitation/pre-habilitation training and weight room/ergonomic biornechanics • Deploy hands-on pain management and injury recovery protocols • Customize industry leading treatment for physical injury recovery, re-strengthening,and physical pain management • Track progress, collect data,and provide regular program progress reporting Registered Dietitian(RD) • Serves as the on-site performance nutrition coach for the organization • Develop and implement training and education programs for members • Organize consultations with individuals and groups • Develop and execute individual and group nutrition education sessions and programs to improve total force readiness • Conduct assessments to identify nutrition-related concerns of members • Evaluate existing programs, services, education, and resources for performance and fueling enhancement and addressing nutritional concerns ■ Develop individualized nutrition programming and meal guidance based on personal and professional goals • Support quarterly reports to leadership on program effectiveness • Conduct in-depth needs analysis of organizational dining facilities and nutritional resources to provide science-backed guidance on effective fueling Operational Psychologist • Provide education surrounding the negative impacts of stress on the body and ways to cope with stress • Conduct psychological evaluations utilizing information from clinical interviews, psychological testing, and collateral sources • Develop, plan, and initiate resiliency programs for preventing and treating behavior health issues to support all aspects of member readiness and resilience • Develop individualized mental performance training programs, stress mitigation strategies, and therapeutic protocols 0 02 City Council 19 — 31 8/4/2926 02X Human Performance 05r i Mill Wharf Plaza Unit S12 Scituate,MA 02066 • Help members define goals and action plans to achieve personal, social, education, and professional development and adjustment • Monitor member progress through regular individual in-person or virtual sessions • Track progress, collects data, and provides regular program progress reporting • Practice within the guidelines of their state licensing board and American Psychological Association Ethical Principles and Code of Conduct • Support quarterly reports to leadership on program effectiveness Mental Performance Specialist • Implement an effective human performance program, focusing on the THRIVE piliar of performance • Extensive training and education in the field of performance psychology • Serve as the primary SME for cognitive performance education and consultations • Provide performance, assessment, and screening opportunities, includes program overviews, educational briefings, and resource distribution • Participate in command consultations regarding unit wellness • Participate in and provide instruction at educational sessions • Conduct training with members on mental performance • Support monthly updates on program status • Support quarterly reports to leadership on program effectiveness • Optimize the mental health, increase productivity, and increase the longevity of members at work and at home • Provide members with guided exercises and easy access to the entire library of 02X resources and the expansive network of 02X specialists • Provide department leadership with tangible results and metrics for measuring the effectiveness of health and wellness initiatives (J 02 City Council 19 — 32 8/4/2tP26 6r 02X Human Performance 1 Mill Wharf Plaza Unit S12 Scituate,MA 0205E OTHER DIRECT COSTS(ODC) During the performance of this contract, 02X staff may be required to travel to support training events,field operations, and other regional member engagement. 02X is requesting funding for reimbursement of approved and required equipment and materials utilized by the OSS to support treatment and training on-site. Additionally, 02X may be required to ship training aids to these locations in support of the work and order equipment to support operations. At times, as directed by the client, 02X may be required to rent suitable training locations as well as audiovisual equipment. This will include shipping expenses associated with training activities and visits to client facilities. o® iiy l,ou cll Confidential19 — 33 8/4/2026 EXHIBIT B INSURANCE REQUIREMENTS City Council 19 — 34 8/4/2026 Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability (CGL): insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Farm CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC). as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. • Professional Liability (PL): with limits no less than $2,000,000 per occurrence or claim, and $4,000,000 aggregate. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City„ its City Council, its officers, officials, employees, City Council 19 — 35 8/4/2026 agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance overage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and location of the project or event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications: at any time. Claims Made Policies if any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. City Council 19 — 36 8/4/2026 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub- contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. City Council 19 — 37 8/4/2026 Police Department www.santa-ana.gov/pd Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Police Rotational Towing and Storage Services AGENDA TITLE Agreements with B&D Towing, Inc., Greater Southern California Towing, Inc., MetroPro Road Services, Inc., and Standard Enterprises, Inc. dba TO' and MO' Towing for Police Rotational Towing and Storage Services (Specification No. 26-057) (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with the following vendors for an initial one-year term from September 1, 2026 through August 31, 2027, with provisions for four, one-year renewal options to provide police rotational towing and storage services on an as-need basis (Agreement Nos. A-2026-XXX): Vendor Location B&D Towing, Inc. Santa Ana, CA Greater Southern California Towing, Inc. Santa Ana, CA MetroPro Road Services, Inc. Costa Mesa, CA TO' and MO' Towing Santa Ana, CA GOVERNMENT CODE �84308 APPLIES: Yes DISCUSSION The Santa Ana Police Department routinely encounters the need to have vehicles towed or stored for a variety of reasons, depending upon private sector partners skilled in the area of towing operations to accomplish this objective. The City currently contracts with four tow companies to provide necessary towing services on a rotational basis. Towing services may include, but are not limited to: towing vehicles from public or private property at the direction of Police employees, owner's request for a tow made via the Police Department, the storage of vehicles, the secure storage of vehicles containing evidentiary value, debris clean-up and removal, recovery services, and administrative oversight of vehicles in the custody of the contractor. A new procurement process was initiated since all current tow agreements will terminate on August 31, 2026. City Council 20 - 1 8/4/2026 Police Rotational Towing and Storage Services August 4, 2026 Page 2 Request for Proposals (RFP) No. 26-057 was issued on May 5, 2026 on the City's online bid management and publication system. A summary of vendor participation and results is as follow: 282 Vendors Notified 36 Santa Ana vendors notified 20 Vendors downloaded the RFP packet 5 Responsive proposals received 4 Responsive proposals received from Santa Ana vendors Proposals were solicited, opened on June 2, 2026, and evaluated. Five proposals were submitted by the RFP deadline and were determined to be responsive to the specifications and met the City's requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP. Staff recommends awarding agreements to B&D Towing Inc., Greater Southern California Towing Inc., MetroPro Road Services, Inc., and TO' and MO' Towing (Exhibits 1-4). Based on the operational needs of the Santa Ana Police Department, companies that achieved a score of 95 points or higher during the evaluation process were considered. This threshold ensures that the selected vendors have demonstrated the highest level of qualifications, experience, and ability to meet the Department's service expectations. Additionally, the current model utilizing four tow companies has proven to be effective and efficient in meeting the City's towing demands, maintaining response times, and ensuring quality service. Local Outreach Efforts The Purchasing Division advertised this project on the City's online bid management and publication system, which directly notified 36 Santa Ana vendors. Additionally, Purchasing staff performed supplemental outreach by personally contacting recommended local vendors by telephone and email to notify them of the bidding opportunity, provide registration instructions, and other general information about the bidding process. Twenty vendors downloaded the RFP and four submitted a bid for consideration. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT City Council 20 — 2 8/4/2026 Police Rotational Towing and Storage Services August 4, 2026 Page 3 Storage Vehicle Release fees will be deposited in the General Fund Vehicle Release Charge revenue account (no. account 01114002-53400). Towing fees are paid directly to the tow companies by the vehicle owner. EXHIBIT(S) 1. Agreement with B&D Towing, Inc. 2. Agreement with Greater Southern California Towing, Inc. 3. Agreement with MetroPro Road Services, Inc. 4. Agreement with TO' and MO' Towing Submitted By: Robert Rodriguez, Police Chief Approved By: Alvaro Nunez, City Manager City Council 20 — 3 8/4/2026 EXHIBIT 1 SERVICE AGREEMENT ROTATIONAL TOW PROVIDER THIS AGREEMENT is made and entered into on this 4th day of August, 2026 by and between B&D Towing, Inc.,a California corporation,(hereinafter"Contractor"),and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. On May 5, 2026, the City issued a Request for Proposal No. 26-057 ("UP"), by which it sought proposals for police rotational towing and storage services B. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide services described in the scope of work that was included in the RFP. The RFP is referenced herein as if incorporated in full. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall provide vehicle towing and storage service at the request of the Santa Ana Police Department, on a rotational. basis, in accordance with the terms and conditions set forth in the Scope of Service, attached hereto as Exhibit A and incorporated by this reference. The City intends to contract with several tow companies to provide necessary towing services on a rotational basis, towing services may include, but are not limited to, towing vehicles from public or private property at the direction of Police employees, owner's request for a tow made via the Police Department, the storage of vehicles, the secure storage of vehicles containing evidentiary value, debris clean—up and removal, recovery services and administrative oversight of vehicles in the custody of the Contractor. 2. COMPENSATION a. The parties intend that towing and storage fees will be paid by the vehicle owner at the rates and charges set forth in Contractor's then current and approved fee schedule, attached as Exhibit B and incorporated by this reference. b. When Contractor provides services chargeable to the City as set forth in Exhibit A, the Contractor shall submit a monthly invoice by the 15th of the month to the City for any such services rendered in the prior month, if applicable, The invoice shall include all Page 1 of 9 City Council 20 —4 8/4/2026 information enumerated in California Vehicle Code("CVC") §22651.07(e)and include the following information: i, Contractor's invoice number ii. Santa Ana Police Department's case number c. Payment by City shall be made within sixty (60) days following receipt of proper invoice, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance for professional towing services or in accordance with the standards set forth in this agreement. d. City imposed storage fees received by the contractor shall be remitted to the City by the 15th of each month for any and all vehicles released during the prior month. A vehicle release report, which reconciles the vehicles released by the contractor, will also accompany the payment to the City. Payments shall be remitted to: Santa Ana Police Department Attention: Det. Sgt. Ricardo Diaz—Traffic Division 60 Civic Center Plaza Santa Ana, CA 92702 e. Adjustments to the Towing and Storage Fee Schedule The Police Rotational Tow Manager or his designee shall examine the towing and storage rates authorized in accordance with this agreement on an annual basis.The Program Manager may adjust the annual towing and storage rates based on the most recent statistics, as follows: the two indices which will be used for determining adjustments to the towing and storage fee schedule shall be the prior twelve (12) months, reporting month. December, Consumer Price Index (CPI) for All Urban Consumers for Los Angeles-Anaheim-Riverside Consolidated Metropolitan Statistical Area,published by the United States Department of Labor's Bureau of Labor Statistics or any relevant successor for the Orange County area, and the twelve (12) month December Producer Price Index for Petroleum (PPI). The adjustment formula shall be as follows: The CPI shall be weighted at ninety (90%) percent and PPI shall be weighted at ten (10%) percent. However, fee adjustments will only be made if justified and shall occur at the sole discretion of the Chief of Police based on recommendations from the Police Rotational Tow Program Manager. 3. TERM This Agreement shall commence on September 1, 2026 and continue for a one (1) year term until August 31, 2027, with the option for the City to grant up to four (4) one (1) year extension(s), exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section IS,below 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an Page 2 of 9 City Council 20 — 5 8/4/2026 independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement;however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Insurance requirements are attached hereto as Exhibit C. 6. HOLD HARMLESSANDEMNIFICATION To the .fullest extent permitted by law, Contractor shall indemnify, defend and hold harmless City, its officers, agents and employees (collectively, the "Indemnified Parties") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines,penalties,liabilities,costs and expenses(including,without limitation,attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or indirectly) to any work performed or services provided under this Contract (including, without limitation, defects in workmanship and/or materials) or Contractor's presence or activities conducted performing the work (including the negligent and/or willful acts, errors and/or omissions of Contractor, its principals, officers, agents, employees, vendors, suppliers, contractors, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable for any or all of them).Notwithstanding the foregoing, nothing herein shall be construed to require Contractor to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action on or to enforce the terms of this Contract. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable, The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Contractor. 7. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three(3) years, or for any Ionger period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents,proceedings, and activities related to this Agreement for a period of three Page 3 of 9 City Council 20 — 6 8/4/2026 (3) years from the date of final payment to Contractor under this Agreement. S. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of life importance, but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential inforination disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b) is,through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Contractor without reference to information disclosed by the City. 9. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code,whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any Ca1PERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to,identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. Page 4 of 9 City Council 20 — 7 8/4/2026 i e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and(c) above. 10. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed,religion,sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties, In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City.Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 12. ASSIGNMENT a. Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. a. Unless previously approved by the City, the sale or transfer of the controlling interest in a company shall be cause for immediate termination of this contract and the Contractor shall be replaced on the Rotational Tow List by another company on an existing eligibility list or during a future RFQ process. 13. TERMINATION as The City reserves the right to immediately terminate the contract, without penalty, for cause. Page 5 of 9 City Council 20 — 8 8/4/2026 b. In the event Contractor fails or refuses to timely perform any of the provisions of this Agreement in the manner required, or if Contractor violates any provision of this Agreement, Contractor shall be deemed in default. City shall provide written notice of such default to Contractor's Project Manager. If possible, the Contractor shall cure said default within a period of two (2) working days. If such cure is not completed in a timely manner, City may terminate the Agreement forthwith by giving written notice to Contractor' s Project Manager, The City may, in addition to the other remedies provided in this Agreement or authorized by law, terminate this Agreement by giving written notice of termination. Contractor shall be responsible for all costs incurred by City,including replacement costs of equipment and labor required to provide service during Contractor's default. C. As described in Exhibit A, concerning the investigation and disposition of violations, the City may terminate this agreement immediately for cause if it has been determined by the Traffic Commander, with concurrence from the Field Operations Bureau Commander, that the Contractor has committed rule violations associated with this agreement, or has committed violations of the law, and termination of the contract is deemed to be the appropriate disposition. d. This agreement may be terminated without cause by City by written notice delivered to the Contractor either personally or by mail,thirty(30)days prior to the end of the then current term. Upon termination, City shall pay Contractor for services rendered as specified in the Agreement prior to the effective date of termination. 14. CONTRACTOR OPTION FOR TERMINATION The Contractor may request termination of the contract when conditions during the contract make it impossible to perform or when prevented from proceeding with the contract by act of God, by law or official action of a public authority or in the event of nonpayment by the City. Such request will require ninety(90) days written notice prior to contract termination date requested. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City thirty(30) working days to cure the alleged breach. 15. EMPLOYMENT OPPORTUNITIES FOR SANTA ANA RESIDENTS Contractor shall make every effort to solicit and advertise employment opportunities to Santa Ana residents, The City shall inform the Contractor of areas to publicize recruitment opportunities, such as work centers and community centers. Contractor shall provide to City, a description of efforts and procedures used to notify residents of employment opportunities as they occur but, at a minimum, once each year prior to the City exercising its option to extend the contract. Page 6 of 9 City Council 20 — 9 8/4/2026 16. CONTRACTOR' S PARTICIPATION AT COMMUNITY MEETINGS EVENTS AND PUBLIC AWARENESS CAMPAIGNS If requested by City, the Contractor shall agree to participate in community meetings, community events and public awareness campaigns, such as National Night Out, DUI presentations or any other neighborhood or City event. Such participation shall be upon City request provided with reasonable notice of the event. Such events will not exceed four(4)requests per year. 17. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS a. Contractor shall perform all requirements under this contract in strict observance of and in compliance with all applicable environmental,traffic,safety and any other laws, regulations, ordinances, codes and any other legislative or statutory requirements. b. Contractor warrants that the performance of services under this contract shall be compliant with the current requirements of the Occupational Safety and Health Act (OSHA) and as it maybe amended or updated throughout the term of this contract. 18. FINES The Contractor shall be liable for all violation fines levied against the City by any Federal, State or local agency, including but not limited to the Air Quality Management District(AQMD), and the Regional Water Quality Control Board, due to the action or failure to act by Contractor. 19. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure,right or remedy.No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 20. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 21. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals,waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Page 7of9 City Council 20 — 10 8/4/2026 Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 22. NOTICE Any notice,tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by fax or other telegraphic con-u unication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Chief of Police City of Santa Ana 60 Civic Center Plaza Santa Ana, California 92702 Fax: 714-245-8190 Traffic Division City of Santa Ana Santa Ana Police Department Attn: Traffic Commander 60 Civic Center Plaza Santa Ana, CA 92702 Fax 714-245-8190 City Attorney's Office City of Santa Ana Attn: Police Legal Advisor 20 Civic Center Plaza Santa Ana, CA 92702 Fax (714) 647-6515 To Contractor: B&D Towing, Inc. Attn: Efrain Davalos, President 1502 N. Susan St. Santa Ana, CA 92703 Page 8 of 9 City Council 20 — 11 8/4/2026 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been ' deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these { time frames, weekends, federal, state, County or City holidays shall be excluded. I 23. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the te, s of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SAN`I'A ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney Braa4duri Salvatierra n ra os Assistant City Attorney Presit nt RECOMMENDED FOR APPROVAL: Robert Rodriguez Chief of Police Page 9 of 9 City Council 20 — 12 8/4/2026 i EXHIBIT A SCOPE OF SERVICES City Council 20 — 13 8/4/2026 CITY OF SANTA ANA EXHIBIT A SCOPE OF SERVICES I. SCOPE OF SERVICES A consultant hired pursuant to this RFP shall be responsible for Police Rotational Towing and Storage Services with the Santa Ana Police Department, as outlined in the SAMC § 32-107. The successful Contractor(s) must agree to perform all services as outlined herein within the corporate city limits of the City of Santa Ana or any other jurisdiction as directed by a member of the Santa Ana Police Department. II. IMPLEMENTATION A. The selected Contractor(s) will collectively assume responsibility for all towing and storage needs, and all other related functions as described in the RFP, for the Santa Ana Police Department on a rotational basis. B. The Contractor shall ensure that all employees working on this project meet the minimum personnel and training standards identified herein. In addition, the Contractor should include a list of additional training provided to the Contractor's staff demonstrating proficiency and excellence in the field. C. City Staff shall have the right to modify, reduce or delete rotational tow services and remove contract personnel with prior notice to Contractor. The Contractor shall provide sufficient personnel and equipment, but in no case less than the minimum required,to carry out the duties contained in this RFP within specified timelines. III. USE OF ROTATIONAL TOW LIST A. CRITERIA AND RULES FOR USE BY POLICE EMPLOYEES The City agrees to utilize the rotational tow list for all service requests initiated by members of the Santa Ana Police Department except where provided for in this agreement. Therefore, the City agrees to operate under the following policy guidelines unless reasonably necessary to deviate due to exigent or unforeseen circumstances: 1. Whenever the driver or owner specifies a particular club, association or tow service to care for his/her vehicle, the garage or tow service requested shall be called and such calls shall not constitute a rotational tow call. 2. When a driver does not specify a particular garage or tow service, the garage or City Council 20 — 14 8/4/2026 CITY OF SANTA ANA tow service called shall be taken from the rotational list in numerical order. When more than one vehicle is to be towed from a collision scene and the drivers do not specify a preference,the rotation list shall be followed on the basis of one tow truck for each vehicle utilizing the numerical rotational order. The rotation list shall be followed on a per vehicle basis rather than per collision or call for service. When multiple Contactors are called to the same incident,the distribution of vehicles shall be determined by the police officer at the scene. 3. If the eligible Contractor does not answer the telephone or acknowledge the call via a software dispatch system, is unable to respond, unable to perform the required services, refuses to respond or provide the requested service, or is cancelled due to an excessive response time, that company shall be passed over and shall not be eligible until the Contractor comes up on the rotation list again. 4. It shall be the responsibility of the Contractor to notify the Police Department if it is unable to respond within the required time limit or with the appropriate equipment for the type of service requested. 5. If it is determined, the Contractor is not needed and is cancelled by the Police Department or the vehicle owner, the Contractor shall be placed back on top of the rotation list and no charge shall result from the call. 6. The rotation list shall be used on occasions where an officer stores or impounds a vehicle and the driver or owner is not consulted or is not present. 7. All employees of the Police Department are specifically prohibited from soliciting or recommending any garage or tow service, either directly or indirectly. All officers are directed to ascertain from the party in charge of the vehicle as to their preference of a towing agency. A request of "no preference" by the person in charge will be relayed to dispatch by the officer and will result in a call to the Contractor that is next up on the rotation list. B. REPORTING PROCEDURES 1. All officers requesting a tow truck from the rotational list for the towing, storing or impounding of a vehicle shall complete the Santa Ana Police Department storage/impound form when required by Departmental policy or procedure. The form shall be signed by both the officer and the driver of the tow truck. A copy of the Santa Ana Police Department storage/impound form shall be given to the tow truck driver prior to the vehicle being towed from the scene. IV. CONTRACTOR REQUIREMENTS AND RESPONSIBILITIES A. WORKING HOURS AND RESPONSE TIMES 1. All services under this contact shall be available 24-hours per day, seven (7) days per week, 365-days per year without exception. 2. The Contractor shall also make reasonable accommodations for its personnel to City Council 20 — 15 8/4/2026 CITY OF SANTA ANA attend meetings with City staff from the Police Department, City Attorney's Office or any other City Agency as required by the Project Manager. 3. The Contractor shall be required to have a dispatcher on-duty 24-hours per day with the capability to communicate instantly with all trucks and/or drivers assigned to this project. 4. All requests for tow services shall be acknowledged or refused within three (3) minutes by the Contractor's dispatcher. a. A 20-minute response time is required for tow requests requiring a Class A tow truck. b. The Contractor shall be required to comply with this requirement by providing appropriate staffing levels and, if necessary, strategically staging personnel during peak traffic times to allow drivers sufficient time to arrive while complying with all traffic laws and regulations in their response to service requests. c. For any request requiring a Class B, C or Class D tow truck, the Contractor shall have the necessary equipment on scene within 45 minutes of notification by the Police Department's Communications Division if a Department employee identifies the need for such equipment or when determined by the Contractor's employee after responding to the scene and assessing the situation. 5. The Contractor shall be required to have a minimum of one (1) driver on duty 24- hours per day, seven (7) days per week. In addition, the Contractor shall have at least one (1) other driver on-call or stand-by. a. The contractor is expected to have a Class A, B, C, and D driver available at all times. b. Contractor is expected to have a Class A, B, C, and D tow truck available at all times. B. CONTRACTOR AND PROJECT MANAGEMENT REQUIREMENTS 1. The Contractor shall furnish all personnel necessary to fulfill the obligations of this RFP. 2. A list identifying the names of all personnel assigned to work on this project on behalf of the Contractor shall be provided to the City's Project Manager or designee. This information shall include the name, date of birth, driver's license number, social security number, business and residence addresses, the Contractor's Project Manager and secondary supervisor, and all tow truck operators working pursuant to this agreement. 3. The Contractor shall identify the person assigned as the Contractor's Project Manager for this project. That person shall be available to the City during normal business hours and will be the primary contact between the City and the Contractor on matters relating City Council 20 — 16 8/4/2026 r CITY OF SANTA ANA to the enforcement services provided through this RFP. This person shall have substantial expertise and experience in tow and recovery operations as well as business operations for the company. 4. The Contractor's Project Manager shall be the primary daily operations contact to the City and as such, shall do the following: a. Respond to complaints from the Police Department, customers or the community. A copy of any complaints lodged directly with the Contractor regarding services provided under this contract shall be provided to the City's Project Manager or designee immediately as well as the steps being taking to resolve the complaint and the date a resolution can be expected. A copy of the final disposition shall also be provided to the Project Manager or designee within 15-days unless an extension has been granted in writing prior by the Project Manager. b. Contact the City's designee at least once per month to discuss and clarify operational assignments and expectations; c. Ensure that the Contractor's personnel perform the duties as required by the RFP; and d. Prepare and submit monthly reports as required. 5. The Contractor shall be required to designate a second person that may be contacted in the absence of the Contractor's Project Manager. This person shall also have authority over the Contractor's personnel and shall be a member of the Contractor's staff with authority to represent the Contractor on policy matters. C. CONTRACTOR'S PERSONNEL REQUIREMENTS 1. Each of the Contractor's employees performing work pursuant to this RFP shall: a. Be approved by the Project Manager or designee to perform work on behalf of the City. b. Have ability to read, write legibly, speak and comprehend the English language -Bilingual fluency in Spanish or other language approved on the City's bilingual list is preferred. c. Be a minimum of 18 years of age; d. All tow truck drivers employed by the Contractor and used for this project must be competent and proficient in all aspects of their duties related to tow and recovery services. This requirement shall provide that any tow driver responding to a scene will be capable of safely towing and/or recovering a vehicle under most circumstances without delay. e. All tow truck drivers employed by the Contractor shall complete an approved tow truck driver training program approved by the California Highway Patrol (CHP) pursuant to their Tow Service Agreement Advisory Committee (TSAAC) prior to performing any work related to this project. Upon selection, proof of successful course completion, the name of the provider and the curriculum taught shall be provided to the Project Manager or designee prior to any driver performing any work on behalf of the City. A list of the 2019-2020 TSACCA training providers may be found in Exhibit 5 of this agreement or in the CHP's2019-2020 Tow Service Agreement available at City Council 20 — 17 8/4/2026 CITY OF SANTA ANA https://www.chp.ca.gov/ResearchAndPlanningSectionSite/Documents/2019- 2020 TSA.pdf 2. Pass a background and fingerprint check that shall include a review of the employee's criminal history that would pose a liability for the City including crimes of violence, moral turpitude, theft or unsafe driving practices. Contractor is responsible for providing and running all background checks. 3. The Contractor and all tow truck drivers shall be required to participate in a controlled substance and alcohol testing (CSAT) program and provide proof of enrollment. a. Drivers requiring a Class A, Class B or commercial Class C (endorsed for hazardous materials transportation) shall participate in a CSAT program as defined in the Code of Federal Regulations, Title 49, Parts 40 and 382. b. Drivers not required to possess a Class A, Class B or commercial Class C license shall also be enrolled in a CSAT program substantially similar to the requirements outlined above. c. The Contractor shall ensure selection pools for commercial and non- commercial licensed drivers are maintained separately. d. A driver possessing a non-commercial driver's license who returns with a positive test result shall meet the same reinstatement requirements as a driver required to possess a commercial driver's license. 4. All employees assigned by the Contractor shall have a valid California driver's license and remain in good standing with the California Department of Motor Vehicles. a. Tow truck drivers must possess the proper license class, including endorsements, for any tow truck or combination of tow truck and vehicle they operate in the performance of their duties pursuant to this contract. Tow truck drivers shall remain certified and in compliance with CVC § 12520 at all times. b. The Contractor and all tow truck drivers shall be enrolled in the Employer Pull Notice (EPN) program. i. The Contractor shall provide a current list of drivers and a copy of the EPN report. ii. Newly hired tow truck drivers shall be enrolled in the EPN program and proof provided to the Santa Ana Police Department within 30 days of the employee's hire date. 5. Only employees of the Contractor necessary to complete an assignment shall respond to the scene of a request for service (no spouse, children, animals, etc.). 6. Tow truck drivers shall perform all towing and recovery operations in the safest and most expedient manner possible. 7. Under no circumstances shall a Contractor's employee carry or be armed with any type of weapon whatsoever while providing service pursuant to this RFP. 8. The Contractor shall provide and pay for all uniforms for contract personnel City Council 20 — 18 8/4/2026 4!ti � CITY OF SANTA ANA assigned to work in the field. a. Uniform specifications shall include the name of the company and the employee's name affixed to the employee's shirt. b. The City's Project Manager or designee shall review and approve all uniforms. Uniforms shall fit properly without excessive wear. The uniform must be clean, free of any offensive odors and present a neat appearance. c. All tow truck drivers shall wear appropriate safety garments(e.g. vests,jackets, shirts, retroreflective clothing) in accordance with California Code of Regulations, Title 8, § 1598. If the tow truck driver is working on a Federal-aid highway, the operator shall comply with the guidelines contained in the Federal Code of Regulations, Title 23, Highways, Chapter 1, Federal Highway Administration, Department of Transportation, Part 634, Worker Visibility, which requires high-visibility personal protective safety clothing to be worn that meets the Performance 2 or 3 requirements of the ANSUISEA 107-2004. 9. The City's Project Manager or designee shall conduct the final review of all contract employees prior to being assigned to perform services related to this project on behalf of the City of Santa Ana. The Chief of Police or his designee has the ultimate authority and discretion regarding personnel working under this contract. The Chief of Police or his designee may remove contract personnel, upon telephone notification to the Contractor. D. REQUIRED TOW VEHICLES AND EQUIPMENT 1. At a minimum, the Contractor shall possess, maintain and be the listed registered owner of the following classes of tow vehicles (meeting requirements as defined in the most current version of CHIP 234B—Tow Truck Inspection Guide): a. Four(4) Class A tow trucks designed for light duty towing operations. b. One (1) Class B tow truck designed for medium duty towing operations. c. One (1) Class C tow truck designed for heavy duty towing operations. d. One (1) Class D tow truck designed for heavy duty towing operations. 2. The Contractor shall provide a listing of all towing vehicles or any substitute vehicle that may be used pursuant to this agreement. Such list must provide the following information: a. Make, model, and year. b. Tow truck classification (e.g. Class A). c. Vehicle and engine identification numbers. d. Company identification number. e. California license number. f. Company vehicle color(s). 3. The company name, business address, telephone number and tow truck identification number shall be permanently and properly affixed to each vehicle in a manner prescribed pursuant to CVC § 27907. City Council 20 — 19 8/4/2026 wl ) CITY OF SANTA ANA 4. There shall be no words or language affixed to the vehicle associating the Contractor or the vehicle with the Santa Ana Police Department (e.g. "official police tow") without the prior written approval of the City's Project Manager. 5. At no time shall the Contractor exceed the gross vehicle weight rating (GVWR) and/or safe loading requirements of the tow truck, including, but not limited to, exceeding the tow trucks GVWR, front axle weight rating, rear axle weight rating, maximum tire weight ratings, or failure to maintain 50 percent of the tow truck's unladen weight on the front axle when lifting or carrying a load. 6. The authorized Towing and Storage Fee Schedule shall be posted in public view in all tow trucks. 7. All of the vehicles identified above and used in accordance with this agreement shall be equipped with the minimum equipment required to perform towing operations as well as the equipment pursuant to CVC § 27700 and the "Service and Other Equipment" section of the CHP 234E (Tow Truck Inspection Guide) form. The Contractor may also be required to carry any other safety devices reasonably required by the City. 8. The contractor shall maintain all vehicles and equipment in good repair for use by the Contractor's employees assigned to perform services pursuant to this agreement. The Contractor shall be responsible for, and pay for all operating expenses, equipment, maintenance and insurance for vehicles assigned to perform work related to this agreement. All tow trucks shall be equipped and maintained in accordance with applicable sections from the California Vehicle Code, Title 13 of the California Code of Regulations, the requirements of this RFP and industry standards. 9. All vehicles shall be kept clean, be free of offensive odors and maintain a professional appearance. 10. All tow trucks shall be inspected annually by the California Highway Patrol and maintain a current Commercial Vehicle Safety Alliance (CVSA) decal. The Contractor shall provide current copies of CHP 234B (Tow Truck Inspection Guide) and CHP 407F (Safetynet Driver/Vehicle Inspection Report) for each vehicle to the City's Project Manager or designee. 11. The Contractor agrees that the Santa Ana Police Department may inspect any vehicle, without prior notice, at any time during normal business hours. 12. The Contractor shall provide instant communication access via cellular phone or radio to all personnel while performing their duties. E. GLOBAL POSITIONING SYSTEM (GPS) It is highly desirable for the Contractor to provide GPS capabilities in all of their tow trucks. If offered for consideration in the Contractor's Response, the City and City Council 20 — 20 8/4/2026 CITY OF SANTA ANA L Contractor shall be able to view this information via computer in real time and the Contractor shall provide GPS reports at the request of the City. F. CONTRACTOR'S BUSINESS OFFICE REQUIREMENTS 1. The Contractor will also be required to maintain office hours between 8:00 am and 5:00 pm, seven (7) days a week, 365 days per year so vehicle owners can retrieve stored or impounded vehicles. An applicable gate fee may apply for vehicle releases after normal business hours. 2. The Contractor shall maintain an office and storage facility within the corporate limits of the City of Santa Ana and remain in compliance with any requirements imposed by the Police Department, the Planning Division or any other Department, Agency or Agent of the City of Santa Ana in accordance with federal regulations, state law, the Santa Ana Municipal Code and this agreement. 3. It is preferable that the office and storage facility be at the same location to minimize the impact on the community. However, should additional locations exist, the Contractor agrees to conduct all business from the primary facility and any costs associated with operating a secondary location and/or moving vehicles to or from that secondary location shall not be passed along to any customer covered under this agreement. 4. The primary facility shall have a sign clearly visible to the public that identifies the location as a towing service. 5. The business hours shall be clearly posted. 6. The office shall be sufficiently staffed to allow customers to speak with a company representative during normal business hours without unnecessary delay. 7. Current and approved rates pursuant to the Towing and Storage Fee Schedule shall be posted in public view in the Contractor's office and/or storage facility in compliance with California Civil Code § 3070 and CVC § 22651.07. 8. The Contractor shall comply with the provisions of CVC § 22651.1. 9. The Contractor shall maintain records of all tow services furnished by the Contractor at the primary office location. a. Invoices shall contain the required itemized information pursuant to CVC 22651.07(e). b. Itemized invoices shall contain a distinct notice upon the invoice stating, "Upon request, you are entitled to receive a copy of the "Towing Fees and Access Notice."This notice shall be contained within a bordered text box, printed in no less than 10-point type pursuant to CVC 22651.07(a)(1)(B)(3). 10. The operator's primary business office shall also maintain business records City Council 20 — 21 8/4/2026 w� r CITY OF SANTA ANA relating to personnel, insurance, personnel taxes, payroll, applicable operating authorities, local operating authorities, lien sale actions, driver's record of duty status (intrastate and/or interstate), and Federal Communication Commission licensing (if applicable). 11. The Contractor agrees that a representative from the Santa Ana Police Department may inspect all business records, facilities and vehicles without notice during normal business hours. 12. The Contractor shall permit the Santa Ana Police Department to make copies of business records at their place of business or remove business records for the purpose of reproduction. 13. Lien fees, or any fees related to the preparation of a lien, shall not exceed the amounts allowable in the Towing and Storage Fee Schedule, attached hereto as Exhibit 4, and in compliance with all relevant provision of the California Vehicle Code and California Civil Code. I. STORAGE FACILITY AND VEHICLE STORAGE REQUIREMENTS 1. It is preferable that the storage facility is located at the same location as the primary business office. However, if located at a different location than the main office, the storage facility can be within the corporate limits of the City of Santa Ana or no further than three(3) miles from the corporate City limit and have an on-site release office at all storage lots. Persons seeking to take possession of their vehicle or property shall not be required to travel to more than one location to recover their vehicle from the Contractor's custody. 2. The storage facility and all vehicles towed at the direction of the City shall be made available to police personnel 24-hours per day, 7-days per week. 3. The entire storage lot must be sufficiently well lit to deter theft. Other theft deterrent devices (e.g. cameras, alarms, on-site personnel, etc.) are highly desirable. 4. The storage lot must be completely secured by a wall or fencing and a gate that is able to be locked to maintain security for stored and impounded vehicles. The minimum height requirement for the fence and gate shall be six (6) feet. 5. The storage lot shall be large enough to hold a minimum of 100 vehicles at any given location. This requirement is the minimum area reserved for Santa Ana vehicles and additional space is highly desirable. All vehicles towed by the City shall be stored within the corporate city limits and the vehicle or any of its contents shall be made available for release within the corporate city limits. If multiple storage facilities are maintained, the Contractor shall only use the secondary lot when the primary lot is full and shall not charge for transportation beyond that of the main storage facility. 6. The Contractor shall also provide an inside storage facility, which must consist of four walls with a solid roof and a door equipped with a locking device. Additional security features are highly desirable. This facility shall be sufficient to reasonably protect vehicles from theft, tampering, weather, environmental conditions or any City Council 20 — 22 8/4/2026 tl' CITY OF SANTA ANA other circumstances that could cause the removal or contamination of evidence. Access to this area by employees or other individuals shall also be restricted. This facility shall be capable of storing a minimum of four (4) mid-sized vehicles for the City of Santa Ana and sufficient space to conduct forensic analysis of the vehicle on-site if necessary. 7. Vehicles impounded pursuant to CVC § 10751 shall be placed in an area of the storage facility that will provide sufficient space and privacy, allowing auto theft investigators to perform a vehicle inspection without delay. This requirement shall be required for the first ten (10) days of impound. 8. Vehicles will not be released, sold or dismantled until a signed release form has been obtained from the Santa Ana Police Department. The signed release form will be kept by the towing company as proof of authority for the release. 9. Release forms are required for impounded vehicles and vehicles with a "hold" placed on them by police department personnel. The release form will indicate they are from the Santa Ana Police Department and shall only be signed by authorized members of the Police Department. a. Stolen vehicles recovered by the Police Department will be released to the victim/owner by the Contractor with proof of ownership. Unless specifically noted, no release will be required from the Police Department. b. Stolen vehicles recovered by the Police Department requiring further investigation as determined by the handling officer will be impounded pursuant to CVC § 22655.5, thereby placing a hold on the vehicle. The impound box will be marked along with an explanation in the narrative. These vehicles will not be released until the victim/owner obtains a release from the Police Department. c. If the owner of the vehicle is unable to prove ownership to the tow agency, they will be referred to the Santa Ana Police Department and a release will be issued once ownership is established. d. If a registered owner is unable to retrieve their vehicle from storage, a vehicle authorization form shall be provided by the Contractor to the person authorized to pick-up the vehicle. The authorized recipient, on behalf of the registered owner, will be required to provide identification for the Contractor to photocopy (front/back). 10. When a vehicle is impounded, the towing company will place the word "hold" or other similar notation on the windshield of the vehicle. This is to minimize unauthorized contact with the vehicle and to provide control measures to prevent the inadvertent release. a. The responsibility for determining and placing the word "hold" or other similar notation on the windshield of the vehicle will be the responsibility of the Contractor at the time of vehicle possession. The Contractor's employee signature on the storage/impound report will acknowledge an understanding of the type of report completed by the officer and any necessary holds. The Contractor should clarify any misunderstandings or omissions on the report at this time. 11. Vehicles towed or stored with an "evidence hold" shall not be touched, moved or City Council 20 — 23 8/4/2026 w' r CITY OF SANTA ANA tampered with in any manner without the written consent of the City's Project Manager or designee. 12. The Contractor agrees to tow and store vehicles taken pursuant to an "evidence hold" as defined in CVC §§ 22655.5 or 22655(a) without charge to the City and agrees to release the vehicle to the owner at the City's request. The initial towing fee shall be billed to the owner of the vehicle. Unless waived in whole or in part by the City's Project Manager, the tow company may pursue collections from the registered owner for the initial towing fees. Furthermore, the Contractor may attempt to collect these fees, or make arrangements to collect these fees, at the time of release but shall not hold the vehicle in lieu of payment unless specifically authorized by the City's Project Manager or designee. 13. In any case where the Police Department inadvertently and/or erroneously causes the impound or storage of a vehicle, or fails to properly notify the owner in a timely manner, the Contractor agrees to release the vehicle at the request of the City's Project Manager or designee and waive all fees or charges associated with the tow. 14.Any personal property released from a vehicle shall occur at the business office or primary storage facility and shall require authorization from the Police Department. All property shall be released pursuant to CVC § 22851(b) and CVC § 22651.07. Personal property includes any property not affixed to the vehicle (e.g. clothes, cell phones, papers, pull-out/detachable face radios, etc.) J. CUSTOMER SERVICE Contractor shall provide service which is accessible, courteous, responsive, timely, equitable and given in the spirit of professionalism and mutual respect. Contractor's personnel are a reflection of the City of Santa Ana and, as such, are expected to: 1. Interact with customers and City officials, whether in person or on the phone, in a pleasant, respectful and professional manner. 2. Give full attention to each customer's needs by asking questions. Provide information, products and service in an accurate, organized and complete manner. Determine that the customer's request has been fulfilled. 3. Maintain a professional demeanor at all times that is free from rude, discourteous or harassing behavior. 4. Comply with all federal, state, county, and city laws and regulations. 5. Use adequate equipment that is kept clean and neat at all times. 6. Train other Contractor employees to be polite and courteous during public contact. 7. Employ truth and accuracy in reporting customer service records City Council 20 — 24 8/4/2026 tl' CITY OF SANTA ANA K. RATES AND FEES Notwithstanding other provisions of this agreement related to rates and fees, the Contractor agrees to comply with the following provisions as they relate to rates and fees charged in accordance with this agreement: 1. For services provided pursuant to this Agreement, the Contractor shall collect towing, storage and other service fees from the vehicle owner at the time of release. Said fees shall comply with the Santa Ana Police Department's Towing and Storage Fee Schedule, attached hereto as Exhibit 4, and incorporated by this reference. 2. The Contractor acknowledges that the fee schedule is intended to list the maximum amounts for services rendered but nothing in this Agreement shall preclude the Contractor from charging less than the maximum fee allowed. 3. Nothing shall prohibit a Contractor from sending a Class B, C or D tow truck to a call requiring a lighter class tow truck to perform requested services. However, the Contactor acknowledges that fees may only be charged for the class necessary to perform the requested services and not necessarily for the class of tow truck dispatched to the call. 4. No fees may be charged for personnel, equipment or services reasonably necessary to perform the required service. 5. No lien shall be placed on the vehicle for services performed or initiated, and subsequently cancelled on-scene by the Santa Ana Police Department, unless the Contractor has presented a written statement to the vehicle's registered owner or agent for the signed authorization of services to be performed pursuant to Civil Code § 3068(a). a. The Contractor shall not attempt to take possession of a vehicle in order to establish a lien for any services performed or initiated and subsequently cancelled. b. The Contractor shall not bill the City of Santa Ana or Santa Ana Police Department for any services performed or initiated, and subsequently cancelled by the department. However, in such cases,the incident shall not be considered a rotational call and the Contractor shall be returned to the top of the rotation list. 6. The Towing and Storage Fee Schedule shall be posted in the business offices, storage facilities and tow trucks pursuant to CVC §22651.07. 7. Rate adjustments may be considered based on the criteria in Section VI of the Scope of Services, Subsection B, 4, located below. 8. Contractor's failure to comply with the Towing and Storage Fee Schedule shall be subject to disciplinary action. 9. The Contractor shall not seek payment from the City of Santa Ana for services provided pursuant to this Agreement. However, the City shall be responsible for the following charges ordered by the City pursuant to this Agreement: a. Collision cleanup pursuant to Section IV, Subsection N, below; City Council 20 — 25 8/4/2026 CITY OF SANTA ANA b. Other services authorized by the City's Project Manager prior to the performance of said duties. L. MISCELLANEOUS PROVISIONS 1. The Contractor shall have a Carrier Identification and a valid Motor Carrier Property (MCP) permit, which shall be provided to the City's Project Manager or designee. The expiration or suspension of the MCP shall result in immediate suspension from the rotation list as well as possible disciplinary action. 2. There may be times when the Contractor comes across a vehicle blocking the roadway although not assigned to the call or next on the rotation list. At the discretion of the officer at the scene,the Contractor may be directed to assist in moving the vehicle to the side of the roadway only. This service shall be provided without cost to the City or vehicle owner, and shall not affect the Contractor's position on the rotation list. 3. The Contractor shall be held accountable for all vehicles, personal property and vehicle accessories once the vehicle is in the possession of the driver and/or stored at their facility. The Contractor agrees to relieve the City, its officers, agents and employees of all responsibility once the vehicle is in the custody of the Contractor. 4. There shall be no photography or video recording at the scene of a tow or collision by the Contractor or any employee unless directly related to the towing operation. Photographs or video recordings shall only be directed at vehicles or the area immediately surrounding the vehicle but in no case shall capture any image of a person(s) injured or killed at the scene. 5. The Contractor, nor any employee of the Contractor, shall accept from any person or offer a gratuity to any member of the City in violation of CVC § 12110(a) and the City's gift ban ordinance. 6. The Contractor shall remain in compliance with CVC § 10652 as required. 7. Due to the negative perception of Private Party Impounds (PPI's) and the nexus to predatory towing practices, whether actual or perceived, the City of Santa Ana and the Santa Ana Police Department have an interest in ensuring any Contractor working on its behalf is not associated with these practices. In addition, tow companies that engage in PPI's are subjected to complaints and investigations on a more frequent basis than those that do not participate in this facet of the towing business. Therefore, the City strongly discourages any Contractor assigned to the rotational tow list from engaging in PPI's within the corporate limits of the City of Santa Ana. Subject to the investigative process outlined in the RFP, any company found to be in violation of PPI regulations including, but not limited to, applicable sections of CVC§22658 or any other laws or regulations associated with PPI's shall be subject to suspension or immediate removal from the rotation list for sustained complaints or convictions for violations of the law. M. UTILIZATION OF DISPATCH AND TRACKING SOLUTIONS SOFTWARE The City currently does not use dispatch and tracking software for rotational towing administration. City Council 20 — 26 8/4/2026 CITY OF SANTA ANA The Contractor must be willing to enter into a separate agreement, contract, or license if the City acquires the use of dispatch and tracking software or any other software solution implemented by the City, with the owner of that proprietary software. The City shall not provide the software program, any licensing or sub- licensing thereof or any intermediary services for the procurement by the Contractor of the software program. This Contract shall not be executed by the City until the Contractor has demonstrated to the City's Project Manager or designee satisfactory compliance with the requirements set forth herein. The Contractor shall be liable for all fees, charges, rates and service charges required for the procurement and use of dispatch and tracking software or any similar software solution. N. RESPONSIBILITIES WHEN RESPONDING TO CALLS FOR SERVICES 1. When the Contractor is called to the scene of a vehicle tow or a collision scene, the Contractor's employee will clean-up all debris at the scene in accordance with CVC § 27700 without charge to the City. a. Police employees should not call a rotational tow to the scene of a collision for the sole purpose of cleaning up debris. However, should this occur or become necessary, the Contractor may bill the City for the cost of the response in accordance with the City's Towing and Storage Fee Schedule. O. PERFORMANCE DURING INCLEMENT WEATHER OR DISASTERS 1. The Contractor acknowledges that the services provided under this contract are integral to the operations of the City of Santa Ana and the Santa Ana Police Department. Therefore, the Contractor agrees to perform the duties of this contract regardless of weather or other adverse conditions including, but not limited to, any disasters whether man-made or acts of God. 2. During periods of inclement weather or disaster, the Contractor shall agree to adjust staffing levels to meet the increased demands for service during these times. 3. Should the Contractor be unable to fulfill their responsibilities under the conditions described in this section, the Contractor shall be responsible for any and all costs incurred by the City should the need to hire outside contractors become necessary to meet the needs of the Police Department due to the Contractor's default. P. PROTECTION OF THE PUBLIC AND DAMAGES TO EXISTING STRUCTURES 1. The Contractor shall exercise due care and caution at all times for the protection of all persons and property. All fines, penalties and/or repair charges resulting from the Contractor's actions shall be the sole responsibility of the Contractor. 2. Understanding that the Contractor will respond to calls involving traffic collisions or traffic hazards, and pursuant to CVC § 22513, the Contractor shall only place or use equipment to block vehicle traffic lanes or render assistance to a motorist while City Council 20 — 27 8/4/2026 i CITY OF SANTA ANA exercising due care for the safety of the tow truck driver, the motorist and the motoring public. Tow truck drivers should be trained in scene management in accordance with this section. The Contractor shall ensure that all appropriate traffic safety warning devices are utilized as deemed necessary. 3. Contractors will be required to respond to calls where vehicles have collided with other objects and may have already caused damage to varying degrees. The methods proposed by the Contractor for towing and recovery services shall be reasonable and consistent with industry standards, best practices, and in a manner that shall not cause unnecessary additional harm, deface or damage any City or private property. In the event that damage to the City's right-of-way or private property has occurred due to the negligence of the Contractor, the Contractor shall be solely responsible for its repair or replacement in excess of the amount covered by the required insurance. Q. RECORDS 1. The Contractor shall keep accurate records concerning all vehicle tows, vehicle storages and vehicle releases or disposition. 2. In addition, the Contractor shall maintain accurate records of his/her employees or agents and provide the City with names and telephone numbers of emergency contact employees. 3. The Contractor shall complete a report each calendar month indicating the number of calls for service,the number of vehicles towed, the number of vehicles in storage (regular and secure) and their current status, vehicles released, vehicles sent to lien sale, the status of any other vehicles or services rendered by the Contractor on behalf of the City, GPS information (if requested by the City) or any other information as may be required by the City's Project Manager or designee. 4. A phone log will be submitted monthly of all calls from the Santa Ana Police Department to the Contractor, identifying whether or not those calls required a request for service, and a description of the action taken as a result of the call. 5. The Contractor shall provide monthly customer service phone logs from the public, indicating name, date, time and phone number of caller, reason for the call, any specific requests, the Contractor's response or action, and the amount of time required to address request. Such logs shall be accurate and truthful. 6. The Contractor shall permit the City to inspect and audit its books and records regarding City provided services at any reasonable time. R. AUDITS AND INSPECTIONS The Chief of Police or his designee shall conduct regular audits and inspections of the Contractor(s) assigned to this project to ensure they are fulfilling their responsibilities in accordance with the terms and conditions of this agreement. All work found during such audits or inspections to be substandard or failing to conform to the requirements of this agreement shall be corrected immediately by the Contractor and the City shall have City Council 20 — 28 8/4/2026 CITY OF SANTA ANA the right to immediately suspend the Contractor from the rotation list until the issue(s) is/are corrected. Failure to correct,asset forth in Section 13, Subsection b, of the Agreement may result in termination of the contract. S. INVESTIGATION OF ALLEGED VIOLATIONS RULES OR TERMS AND CONDITIONS OF AGREEMENT Whenever an alleged violation is lodged against a Contractor or initiated by the Police Department, the Traffic Commander shall assign a supervisor from the Traffic Division to investigate any allegations. A fair, impartial and comprehensive investigation shall be conducted and the findings documented for review. To the extent required by law, the Contractor shall cooperate fully in the investigation and provide any documentation requested by the investigator to assist in making a finding. In addition, the Contractor shall be given the opportunity, either orally or in writing,to respond to the complaint at the point deemed appropriate by the investigator. The City expects that the Contractor will demonstrate professional business practices and truth in reporting as it relates to any records or information requested. Violations shall include, but not be limited to, situations such as poor customer service, failure to comply with non-safety related terms of the agreement, or minor equipment or facility deficiencies, situations involving honesty, integrity, safety, security, gross overcharging of a customer or a pattern of overcharging, failure to comply with the provisions of CVC § 22658 as it relates to PPI's, criminal violations involving such crimes as DUI, drug related offenses, theft, or any other crimes involving moral turpitude, or significant, repeated or flagrant violations of this agreement. If it is determined that criminal charges are appropriate, the assigned investigator shall document the incident on a crime report and present the case to the appropriate prosecuting authority for review. Based on the nature and seriousness of the misconduct being investigated, the Chief of Police may temporarily suspend the Contractor, or its agent individually, from the rotation list until the investigation is completed and a proper disposition is reached. The standard for sustaining a violation made against the Contractor or the Contractor's agent shall be a preponderance of the evidence, regardless of the nature of the violation. Other investigative findings may include unfounded (false or factually incorrect), exonerated (action occurred but was lawful or within the terms of this agreement) or not sustained (inconclusive due to insufficient evidence or independent witnesses). All alleged violations shall be forwarded to the Traffic Commander for review. Upon a determination of a sustained violation, a recommendation for discipline shall be made, if appropriate. City Council 20 — 29 8/4/2026 CITY OF SANTA ANA T. DISCIPLINARY ACTION The Contractor agrees that failure by the Contractor, or its agent, to comply with the law or terms and conditions of this agreement shall be cause for disciplinary action. However, nothing in this agreement shall preclude the City from taking appropriate enforcement action for violations of the law. Within 60 days of receipt of an alleged violation, the Traffic Commander shall review the findings of the investigation and recommend disciplinary action, if appropriate. The Traffic Commander shall take into account the nature of the alleged violation, the findings of the investigation, past violations made against the Contractor, and/or sustained against the Contractor, and past practice of the Department to maintain equitable treatment of all Contractors assigned to the rotational tow list. Depending on the nature and complexity of the sustained violation, the Traffic Commander may allow the Contractor or designee to provide a brief written statement for consideration and/or may contact Contractor to ask additional questions. Disciplinary action shall typically be progressive in nature and based on the Contractor's record during the previous 5 years from the date of the sustained violation. Therefore, multiple violations for similar offenses, regardless of their severity, will result in increased disciplinary action. However, this does not preclude the Traffic Commander from recommending more serious disciplinary actions where violations have been committed or there are aggravating factors associated with the misconduct. The following actions may be recommended: 1. No further action. 2. Issue a written warning. 3. Impose a suspension for violations (1 to 30-days). 4. Impose a suspension for significant,flagrant, repeated, or multiple violations (30 to 90- days). 5. Termination of the contract for cause and immediate removal from the rotation list. The Contractor shall be notified in writing of the City's intent to impose disciplinary action. The Traffic Commander shall have the authority to impose discipline up to and including the imposition of a suspension for violations as long as the suspension does not exceed 30-days in length. However, nothing in this article shall preclude the Traffic Commander from reducing the recommended discipline based on mitigating factors. Recommended suspensions exceeding 30-days in length or termination from the rotation list shall be approved by the Field Operations Bureau Commander prior to imposition. The Traffic Commander may recommend to the Chief of Police the immediate termination of this agreement if the conduct of the Contractor, or its agents, are determined to pose a danger to the public, have an excessive number of violations that tax the investigative resources of the Police Department, or the Contractor's actions reflect negatively upon the City. City Council 20 — 30 8/4/2026 � CITY OF SANTA ANA U. RIGHT TO APPEAL Upon receipt of a notice to impose disciplinary action,the Contractor shall have the right to submit a written appeal within ten (10) business days to the Field Operations Bureau Commander. Upon receipt of the written appeal, the Field Operations Bureau Commander shall issue their findings in writing within ten (10) business days. Upon receipt of the Field Operations Bureau Commander's finding(s), if the Contractor disagrees with the findings,the Contractor's final remedy is submitting a written final appeal to the Chief of Police with a copy to the Traffic Commander. Upon receipt of the Contractor's final written appeal,the Chief of Police shall issue a written decision within (10) business days. The decision of the Chief of Police shall be final. Disciplinary action shall not be imposed until the appeal process has been exhausted. However, if the conduct of the Contractor is deemed to be so egregious or poses a danger to public safety, the City may exercise its right to immediately suspend the Contractor as set forth in this agreement. Failure to submit a written appeal will waive the Contractor's right to further appeal and disciplinary action shall be imposed. In the event the City serves the Contractor with Notice of Termination from the Contract and the Contractor seeks an appeal, the contractor will retain its position on the rotation and disciplinary action will be delayed pending the appeal process. In the event the CITY elects to modify the discipline imposed on the Contractor, the Contractor agrees they shall not be entitled to recover any costs, compensation, damages, losses, and/or expenses of any type or description from or file a claim against the City, its officers, employees, and appointees, arising out of or related to, in any manner, a violation alleged against, or discipline imposed upon the Contractor. V. SUPERVISION OF CONTRACT AND MEETINGS WITH CITY All work shall meet with the approval of the Santa Ana Police Department. As determined necessary by the City, there shall be a minimum of one monthly meeting with the Contractor and the City representative during the first year to determine progress and to establish areas needing attention. Status reports of activities performed by the Contractor will be submitted in writing to the City on a monthly basis or as determined necessary by the City. Any specific problem area which does not meet the conditions of the specifications set forth in Exhibit A or the Agreement shall be called to the attention of the Contractor and if not corrected, may result in the Contractor being found in default of this agreement which may result in suspension from the rotation list until the issue(s) is/are correct in a manner satisfactory to the City or termination of the Agreement. City Council 20 — 31 8/4/2026 EXHIBIT B COMPENSATION Fee Proposal including hourly rates if applicable City Council 20 — 32 8/4/2026 D Towing Inc. Proposed Towing a tora a Fee ScheduLe- Serviop Fee Stored Vehicle PD Release Fee $87.00 Class A $235.00 Class B or Flatbed $287.00 Class C $421.00 Class D $468.00 Rollover or Winching Fee $136.00 Clean-up Fee(fee to city capped at$35.00 per $62.00 occurrence) Hazmat Fee (perfive (5) gallon bucket) $119.00 Vehicle Storage (Daily) Class A-Outside $72.00 Class A-Inside $79.00 Class B-Outside $84.00 Class B-Inside $89.00 Class C or Class D Outside $88.00 Class C or Class Inside $95.00 After Hours Release 50% of the authorized towing charge Minimum Service Call or Drop Fee 50%of the authorized towing charge Lien Sale As authorized by the California Civic and Vehicle Codes Mileage (per mile outside the corporate city limits) $9.00 • Fees indicated in this proposal are valid for 180 days from the proposal deadline City Council 20 — 33 8/4/2026 EXHIBIT C INSURANCE REQUIREMENTS City Council 20 — 34 8/4/2026 r CITY OF SANTA ANA EXHIBIT 3 - INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal&advertising injury with limits no less than $2,000,000 per occurrence and$4,000,000 aggregate. • Commercial Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers'Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. • Garagekeeper's Legal Liability:with a limit not less than$1,000,000 combined single limit per occurrence and $2,000,000 aggregate. Suppose Contractor maintains broader coverage and/or higher limits than the minimums shown above. In that case, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. FOR PROPOSER'S REFERENCE ONLY City Council 20 — 35 8/4/2026 Q9CITY OF SANTA ANA 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty(30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and location of event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase"extended reporting" coverage for a minimum of three(3) years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. FOR PROPOSER'S REFERENCE ONLY City Council 20 — 36 8/4/2026 EXHIBIT 2 SERVICE AGREEMENT ROTATIONAL TOW PROVIDER THIS AGREEMENT is made and entered into on this 4th day of August, 2026 by and between Greater Southern California Towing, Inc., a California corporation (hereinafter"Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. On May 5, 2026, the City issued a Request for Proposal No. 26-057 ("RFP"), by which it sought proposals for police rotational towing and storage services B. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide services described in the scope of work that was included in the RFP. The RFP is referenced herein as if incorporated in full. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shalt provide vehicle towing and storage service at the request of the Santa Ana Police Department, on a rotational basis, in accordance with the terms and conditions set forth in the Scope of Service, attached hereto as Exhibit A and incorporated by this reference. The City intends to contract with several tow companies to provide necessary towing services on a rotational basis, "Towing services may include,but are not limited to,towing vehicles from public or private property at the direction of Police employees, owner's request for a tow made via the Police Department, the storage of vehicles, the secure storage of vehicles containing evidentiary value, debris clean—up and removal, recovery services and administrative oversight of vehicles in the custody of the Contractor. 2. COMPENSATION a. The parties intend that towing and storage fees will be paid by the vehicle owner at the rates aid charges set forth in Contractor's then current and approved fee schedule, attached as Exhibit B and incorporated by this reference. b. When Contractor provides services chargeable to the City as set forth in Exhibit A, the Contractor shall submit a monthly invoice by the 15th of the month to the City for any such services rendered in the prior month, if applicable, The invoice shall include all City Council 20 — 37 information enumerated in California Vehicle Code("CVC") §22651.07(e)and include the following information: i. Contractor's invoice number ii. Santa Ana Police Department's case number c. Payment by City shall be made within sixty (60) days following receipt of proper invoice, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance for professional towing services or in accordance with the standards set forth in this agreement. d. City imposed storage fees received by the contractor shall be remitted to the City by the 15th of each month for any and all vehicles released during the prior month. A vehicle release report, which reconciles the vehicles released by the contractor, will also accompany the payment to the City. Payments shall be remitted to: Santa Ana Police Department Attention: Det. Sgt. Ricardo Diaz—Traffic Division 60 Civic Center Plaza Santa Ana, CA 92702 e. Adjustments to the Towing and Storage Fee Schedule The Police Rotational Tow Manager or his designee shall examine the towing and storage rates authorized in accordance with this agreement on an annual basis. The Program Manager may adjust the annual towing and storage rates based on the most recent statistics, as follows: the two indices which will be used for determining adjustments to the towing and storage fee schedule shall be the prior twelve (12) months, reporting month. December, Consumer Price Index (CPI) for All Urban Consumers for Los Angeles-Anaheim-Riverside Consolidated Metropolitan Statistical Area,published by the United States Department of Labor's Bureau of Labor Statistics or any relevant successor for the Orange County area, and the twelve (12) month December Producer Price Index for Petroleum (PPI). The adjustment formula shall be as follows: The CPI shall be weighted at ninety (90%) percent and PPI shall be weighted at ten (10%) percent. However, fee adjustments will only be made if justified and shall occur at the sole discretion of the Chief of Police based on recommendations from the Police Rotational Tow Program Manager. 3. TERM This Agreement shall commence on September 1, 2026 and continue for a one (1) year term until August 31, 2027, with the option for the City to grant up to four (4) one (1) year extension(s), exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15,below 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an City Council 20 — 38 independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Insurance requirements are attached hereto as Exhibit C. 6. HOLD HARMLESS/INDEMNIFICATION To the fullest extent permitted by law, Contractor shall indemnify, defend and hold harmless City, its officers, agents and employees (collectively, the "Indemnified Parties") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments,fines,penalties, liabilities, costs and expenses(including,without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or indirectly) to any work performed or services provided under this Contract (including, without limitation, defects in workmanship and/or materials) or Contractor's presence or activities conducted performing the work (including the negligent and/or willful acts, errors and/or omissions of Contractor, its principals, officers, agents, employees, vendors, suppliers, contractors, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable for any or all of them). Notwithstanding the foregoing, nothing herein shall be construed to require Contractor to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action on or to enforce the terms of this Contract. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Contractor. 7. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three City Council 20 — 39 (3) years from the date of final payment to Contractor under this Agreement. 8. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Contractor without reference to information disclosed by the City. 9. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. City Council 20 — 40 e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. 10. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed,religion, sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 12. ASSIGNMENT a. Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. a. Unless previously approved by the City, the sale or transfer of the controlling interest in a company shall be cause for immediate termination of this contract and the Contractor shall be replaced on the Rotational Tow List by another company on an existing eligibility list or during a future RFQ process. 43. TERMINATION a. The City reserves the right to immediately terminate the contract, without penalty, for cause. City Council 20 — 41 / / 0 6 b. In the event Contractor fails or refuses to timely perform any of the provisions of this Agreement in the manner required, or if Contractor violates any provision of this Agreement, Contractor shall be deemed in default. City shall provide written notice of such default to Contractor's Project Manager. If possible, the Contractor shall cure said default within a period of two (2) working days. If such cure is not completed in a timely manner, City may terminate the Agreement forthwith by giving written notice to Contractor' s Project Manager, The City may, in addition to the other remedies provided in this Agreement or authorized by law, terminate this Agreement by giving written notice of termination. Contractor shall be responsible for all costs incurred by City,including replacement costs of equipment and labor required to provide service during Contractor's default. C. As described in Exhibit A, concerning the investigation and disposition of violations, the City may terminate this agreement immediately for cause if it has been determined by the Traffic Commander, with concurrence from the Field Operations Bureau Commander, that the Contractor has committed rule violations associated with this agreement, or has committed violations of the law, and termination of the contract is deemed to be the appropriate disposition. d. This agreement may be terminated without cause by City by written notice delivered to the Contractor either personally or by mail,thirty(30)days prior to the end of the then current term. Upon termination, City shall pay Contractor for services rendered as specified in the Agreement prior to the effective date of termination. 14. CONTRACTOR OPTION FOR TERMINATION The Contractor may request termination of the contract when conditions during the contract make it impossible to perform or when prevented from proceeding with the contract by act of God, by law or official action of a public authority or in the event of nonpayment by the City. Such request will require ninety(90) days written notice prior to contract termination date requested. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City thirty(30) working days to cure the alleged breach. 15. EMPLOYMENT OPPORTUNITIES FOR SANTA ANA RESIDENTS Contractor shall make every effort to solicit and advertise employment opportunities to Santa Ana residents, The City shall inform the Contractor of areas to publicize recruitment opportunities, such as work centers and community centers. Contractor shall provide to City, a description of efforts and procedures used to notify residents of employment opportunities as they occur but, at a minimum, once each year prior to the City exercising its option to extend the contract. City Council 20 — 42 16. CONTRACTOR' S PARTICIPATION AT COMMUNITY MEETINGS EVENTS AND PUBLIC AWARENESS CAMPAIGNS If requested by City, the Contractor shall agree to participate in community meetings, community events and public awareness campaigns, such as National Night Out, DUI presentations or any other neighborhood or City event. Such participation shall be upon City request provided with reasonable notice of the event. Such events will not exceed four(4)requests per year. 17. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS a. Contractor shall perform all requirements under this contract in strict observance of and in compliance with all applicable environmental,traffic, safety and any other laws, regulations, ordinances, codes and any other legislative or statutory requirements. b. Contractor warrants that the performance of services under this contract shall be compliant with the current requirements of the Occupational Safety and Health Act (OSHA) and as it may be amended or updated throughout the term of this contract. 18. FINES The Contractor shall be liable for all violation fines levied against the City by any Federal, State or local agency, including but not limited to the Air Quality Management District(AQMD), and the Regional Water Quality Control Board, due to the action or failure to act by Contractor. 19. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 20. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 21. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of City Council 20 — 43 Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 22. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Chief of Police City of Santa Ana 60 Civic Center Plaza Santa Ana, California 92702 Fax: 714-245-8190 Traffic Division City of Santa Ana Santa Ana Police Department Attn: Traffic Commander 60 Civic Center Plaza Santa Ana, CA 92702 Fax 714-245-8190 City Attorney's Office City of Santa Ana Attn: Police Legal Advisor 20 Civic Center Plaza Santa Ana, CA 92702 Fax (714) 647-6515 To Contractor: Greater Southern California Towing, Inc. Attn: Mayra Ruiz, President 2202 W. 51h Street Santa Ana, CA 92703 City Council 20 — 44 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 23. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney By: Bran4o'n Salvatierra Mayra Ru Assistant City Attorney President RECOMMENDED FOR APPROVAL: c !Lnt Robert Rodriguez Chief of Police U U City Council 20 — 45 4/ /0 6 EXHIBIT A SCOPE OF SERVICES City Council 20 — 46 8/4/2026 1 CITY OF SANTA ANA EXHIBIT A SCOPE OF SERVICES I. SCOPE OF SERVICES A consultant hired pursuant to this RFP shall be responsible for Police Rotational Towing and Storage Services with the Santa Ana Police Department, as outlined in the SAMC § 32-107. The successful Contractor(s) must agree to perform all services as outlined herein within the corporate city limits of the City of Santa Ana or any other jurisdiction as directed by a member of the Santa Ana Police Department. II. IMPLEMENTATION A. The selected Contractor(s)will collectively assume responsibility for all towing and storage needs, and all other related functions as described in the RFP, for the Santa Ana Police Department on a rotational basis. B. The Contractor shall ensure that all employees working on this project meet the minimum personnel and training standards identified herein. In addition, the Contractor should include a list of additional training provided to the Contractor's staff demonstrating proficiency and excellence in the field. C. City Staff shall have the right to modify, reduce or delete rotational tow services and remove contract personnel with prior notice to Contractor. The Contractor shall provide sufficient personnel and equipment, but in no case less than the minimum required, to carry out the duties contained in this RFP within specified timelines. III. USE OF ROTATIONAL TOW LIST A. CRITERIA AND RULES FOR USE BY POLICE EMPLOYEES The City agrees to utilize the rotational tow list for all service requests initiated by members of the Santa Ana Police Department except where provided for in this agreement. Therefore, the City agrees to operate under the following policy guidelines unless reasonably necessary to deviate due to exigent or unforeseen circumstances: 1. Whenever the driver or owner specifies a particular club, association or tow service to care for his/her vehicle, the garage or tow service requested shall be called and such calls shall not constitute a rotational tow call. 2. When a driver does not specify a particular garage or tow service, the garage or City Council 20 — 47 8/4/2026 1 CITY OF SANTA ANA tow service called shall be taken from the rotational list in numerical order. When more than one vehicle is to be towed from a collision scene and the drivers do not specify a preference, the rotation list shall be followed on the basis of one tow truck for each vehicle utilizing the numerical rotational order. The rotation list shall be followed on a per vehicle basis rather than per collision or call for service. When multiple Contactors are called to the same incident, the distribution of vehicles shall be determined by the police officer at the scene. 3. If the eligible Contractor does not answer the telephone or acknowledge the call via a software dispatch system, is unable to respond, unable to perform the required services, refuses to respond or provide the requested service, or is cancelled due to an excessive response time, that company shall be passed over and shall not be eligible until the Contractor comes up on the rotation list again. 4. It shall be the responsibility of the Contractor to notify the Police Department if it is unable to respond within the required time limit or with the appropriate equipment for the type of service requested. 5. If it is determined, the Contractor is not needed and is cancelled by the Police Department or the vehicle owner, the Contractor shall be placed back on top of the rotation list and no charge shall result from the call. 6. The rotation list shall be used on occasions where an officer stores or impounds a vehicle and the driver or owner is not consulted or is not present. 7. All employees of the Police Department are specifically prohibited from soliciting or recommending any garage or tow service, either directly or indirectly. All officers are directed to ascertain from the party in charge of the vehicle as to their preference of a towing agency. A request of "no preference" by the person in charge will be relayed to dispatch by the officer and will result in a call to the Contractor that is next up on the rotation list. B. REPORTING PROCEDURES 1. All officers requesting a tow truck from the rotational list for the towing, storing or impounding of a vehicle shall complete the Santa Ana Police Department storage/impound form when required by Departmental policy or procedure. The form shall be signed by both the officer and the driver of the tow truck. A copy of the Santa Ana Police Department storage/impound form shall be given to the tow truck driver prior to the vehicle being towed from the scene. IV. CONTRACTOR REQUIREMENTS AND RESPONSIBILITIES A. WORKING HOURS AND RESPONSE TIMES 1. All services under this contact shall be available 24-hours per day, seven (7) days per week, 365-days per year without exception. 2. The Contractor shall also make reasonable accommodations for its personnel to City Council 20 — 48 8/4/2026 1 CITY OF SANTA ANA attend meetings with City staff from the Police Department, City Attorney's Office or any other City Agency as required by the Project Manager. 3. The Contractor shall be required to have a dispatcher on-duty 24-hours per day with the capability to communicate instantly with all trucks and/or drivers assigned to this project. 4. All requests for tow services shall be acknowledged or refused within three (3) minutes by the Contractor's dispatcher. a. A 20-minute response time is required for tow requests requiring a Class A tow truck. b. The Contractor shall be required to comply with this requirement by providing appropriate staffing levels and, if necessary, strategically staging personnel during peak traffic times to allow drivers sufficient time to arrive while complying with all traffic laws and regulations in their response to service requests. c. For any request requiring a Class B, C or Class D tow truck, the Contractor shall have the necessary equipment on scene within 45 minutes of notification by the Police Department's Communications Division if a Department employee identifies the need for such equipment or when determined by the Contractor's employee after responding to the scene and assessing the situation. 5. The Contractor shall be required to have a minimum of one (1) driver on duty 24- hours per day, seven (7) days per week. In addition, the Contractor shall have at least one (1) other driver on-call or stand-by. a. The contractor is expected to have a Class A, B, C, and D driver available at all times. b. Contractor is expected to have a Class A, B, C, and D tow truck available at all times. B. CONTRACTOR AND PROJECT MANAGEMENT REQUIREMENTS 1. The Contractor shall furnish all personnel necessary to fulfill the obligations of this RFP. 2. A list identifying the names of all personnel assigned to work on this project on behalf of the Contractor shall be provided to the City's Project Manager or designee. This information shall include the name, date of birth, driver's license number, social security number, business and residence addresses, the Contractor's Project Manager and secondary supervisor, and all tow truck operators working pursuant to this agreement. 3. The Contractor shall identify the person assigned as the Contractor's Project Manager for this project. That person shall be available to the City during normal business hours and will be the primary contact between the City and the Contractor on matters relating City Council 20 — 49 8/4/2026 1 CITY OF SANTA ANA to the enforcement services provided through this RFP. This person shall have substantial expertise and experience in tow and recovery operations as well as business operations for the company. 4. The Contractor's Project Manager shall be the primary daily operations contact to the City and as such, shall do the following: a. Respond to complaints from the Police Department, customers or the community. A copy of any complaints lodged directly with the Contractor regarding services provided under this contract shall be provided to the City's Project Manager or designee immediately as well as the steps being taking to resolve the complaint and the date a resolution can be expected. A copy of the final disposition shall also be provided to the Project Manager or designee within 15-days unless an extension has been granted in writing prior by the Project Manager. b. Contact the City's designee at least once per month to discuss and clarify operational assignments and expectations; c. Ensure that the Contractor's personnel perform the duties as required by the RFP; and d. Prepare and submit monthly reports as required. 5. The Contractor shall be required to designate a second person that may be contacted in the absence of the Contractor's Project Manager. This person shall also have authority over the Contractor's personnel and shall be a member of the Contractor's staff with authority to represent the Contractor on policy matters. C. CONTRACTOR'S PERSONNEL REQUIREMENTS 1. Each of the Contractor's employees performing work pursuant to this RFP shall: a. Be approved by the Project Manager or designee to perform work on behalf of the City. b. Have ability to read, write legibly, speak and comprehend the English language -Bilingual fluency in Spanish or other language approved on the City's bilingual list is preferred. c. Be a minimum of 18 years of age; d. All tow truck drivers employed by the Contractor and used for this project must be competent and proficient in all aspects of their duties related to tow and recovery services. This requirement shall provide that any tow driver responding to a scene will be capable of safely towing and/or recovering a vehicle under most circumstances without delay. e. All tow truck drivers employed by the Contractor shall complete an approved tow truck driver training program approved by the California Highway Patrol (CHP) pursuant to their Tow Service Agreement Advisory Committee (TSAAC) prior to performing any work related to this project. Upon selection, proof of successful course completion, the name of the provider and the curriculum taught shall be provided to the Project Manager or designee prior to any driver performing any work on behalf of the City. A list of the 2019-2020 TSACCA training providers may be found in Exhibit 5 of this agreement or in the CHP's2019-2020 Tow Service Agreement available at City Council 20 — 50 8/4/2026 1 CITY OF SANTA ANA https://www.chP.ca.aov/ResearchAndPlanningSectionSite/Documents/2019- 2020 TSA.pdf 2. Pass a background and fingerprint check that shall include a review of the employee's criminal history that would pose a liability for the City including crimes of violence, moral turpitude, theft or unsafe driving practices. Contractor is responsible for providing and running all background checks. 3. The Contractor and all tow truck drivers shall be required to participate in a controlled substance and alcohol testing (CSAT) program and provide proof of enrollment. a. Drivers requiring a Class A, Class B or commercial Class C (endorsed for hazardous materials transportation) shall participate in a CSAT program as defined in the Code of Federal Regulations, Title 49, Parts 40 and 382. b. Drivers not required to possess a Class A, Class B or commercial Class C license shall also be enrolled in a CSAT program substantially similar to the requirements outlined above. c. The Contractor shall ensure selection pools for commercial and non- commercial licensed drivers are maintained separately. d. A driver possessing a non-commercial driver's license who returns with a positive test result shall meet the same reinstatement requirements as a driver required to possess a commercial driver's license. 4. All employees assigned by the Contractor shall have a valid California driver's license and remain in good standing with the California Department of Motor Vehicles. a. Tow truck drivers must possess the proper license class, including endorsements, for any tow truck or combination of tow truck and vehicle they operate in the performance of their duties pursuant to this contract. Tow truck drivers shall remain certified and in compliance with CVC § 12520 at all times. b. The Contractor and all tow truck drivers shall be enrolled in the Employer Pull Notice (EPN) program. i. The Contractor shall provide a current list of drivers and a copy of the EPN report. ii. Newly hired tow truck drivers shall be enrolled in the EPN program and proof provided to the Santa Ana Police Department within 30 days of the employee's hire date. 5. Only employees of the Contractor necessary to complete an assignment shall respond to the scene of a request for service (no spouse, children, animals, etc.). 6. Tow truck drivers shall perform all towing and recovery operations in the safest and most expedient manner possible. 7. Under no circumstances shall a Contractor's employee carry or be armed with any type of weapon whatsoever while providing service pursuant to this RFP. 8. The Contractor shall provide and pay for all uniforms for contract personnel City Council 20 — 51 8/4/2026 1 CITY OF SANTA ANA assigned to work in the field. a. Uniform specifications shall include the name of the company and the employee's name affixed to the employee's shirt. b. The City's Project Manager or designee shall review and approve all uniforms. Uniforms shall fit properly without excessive wear. The uniform must be clean, free of any offensive odors and present a neat appearance. c. All tow truck drivers shall wear appropriate safety garments(e.g.vests,jackets, shirts, retroreflective clothing) in accordance with California Code of Regulations, Title 8, § 1598. If the tow truck driver is working on a Federal-aid highway, the operator shall comply with the guidelines contained in the Federal Code of Regulations, Title 23, Highways, Chapter 1, Federal Highway Administration, Department of Transportation, Part 634, Worker Visibility, which requires high-visibility personal protective safety clothing to be worn that meets the Performance 2 or 3 requirements of the ANSI/ISEA 107-2004. 9. The City's Project Manager or designee shall conduct the final review of all contract employees prior to being assigned to perform services related to this project on behalf of the City of Santa Ana. The Chief of Police or his designee has the ultimate authority and discretion regarding personnel working under this contract. The Chief of Police or his designee may remove contract personnel, upon telephone notification to the Contractor. D. REQUIRED TOW VEHICLES AND EQUIPMENT 1. At a minimum, the Contractor shall possess, maintain and be the listed registered owner of the following classes of tow vehicles (meeting requirements as defined in the most current version of CHP 234B —Tow Truck Inspection Guide): a. Four(4) Class A tow trucks designed for light duty towing operations. b. One (1) Class B tow truck designed for medium duty towing operations. c. One (1) Class C tow truck designed for heavy duty towing operations. d. One (1) Class D tow truck designed for heavy duty towing operations. 2. The Contractor shall provide a listing of all towing vehicles or any substitute vehicle that may be used pursuant to this agreement. Such list must provide the following information: a. Make, model, and year. b. Tow truck classification (e.g. Class A). c. Vehicle and engine identification numbers. d. Company identification number. e. California license number. f. Company vehicle color(s). 3. The company name, business address, telephone number and tow truck identification number shall be permanently and properly affixed to each vehicle in a manner prescribed pursuant to CVC § 27907. City Council 20 — 52 8/4/2026 1 CITY OF SANTA ANA 4. There shall be no words or language affixed to the vehicle associating the Contractor or the vehicle with the Santa Ana Police Department (e.g. "official police tow") without the prior written approval of the City's Project Manager. 5. At no time shall the Contractor exceed the gross vehicle weight rating (GVWR) and/or safe loading requirements of the tow truck, including, but not limited to, exceeding the tow trucks GVWR, front axle weight rating, rear axle weight rating, maximum tire weight ratings, or failure to maintain 50 percent of the tow truck's unladen weight on the front axle when lifting or carrying a load. 6. The authorized Towing and Storage Fee Schedule shall be posted in public view in all tow trucks. 7. All of the vehicles identified above and used in accordance with this agreement shall be equipped with the minimum equipment required to perform towing operations as well as the equipment pursuant to CVC § 27700 and the "Service and Other Equipment" section of the CHP 234B (Tow Truck Inspection Guide) form. The Contractor may also be required to carry any other safety devices reasonably required by the City. 8. The contractor shall maintain all vehicles and equipment in good repair for use by the Contractor's employees assigned to perform services pursuant to this agreement. The Contractor shall be responsible for, and pay for all operating expenses, equipment, maintenance and insurance for vehicles assigned to perform work related to this agreement. All tow trucks shall be equipped and maintained in accordance with applicable sections from the California Vehicle Code, Title 13 of the California Code of Regulations, the requirements of this RFP and industry standards. 9. All vehicles shall be kept clean, be free of offensive odors and maintain a professional appearance. 10. All tow trucks shall be inspected annually by the California Highway Patrol and maintain a current Commercial Vehicle Safety Alliance (CVSA) decal. The Contractor shall provide current copies of CHP 234B (Tow Truck Inspection Guide) and CHP 407F (Safetynet Driver/Vehicle Inspection Report) for each vehicle to the City's Project Manager or designee. 11. The Contractor agrees that the Santa Ana Police Department may inspect any vehicle, without prior notice, at any time during normal business hours. 12. The Contractor shall provide instant communication access via cellular phone or radio to all personnel while performing their duties. E. GLOBAL POSITIONING SYSTEM (GPS) It is highly desirable for the Contractor to provide GPS capabilities in all of their tow trucks. If offered for consideration in the Contractor's Response, the City and City Council 20 — 53 8/4/2026 1 CITY OF SANTA ANA Contractor shall be able to view this information via computer in real time and the Contractor shall provide GPS reports at the request of the City. F. CONTRACTOR'S BUSINESS OFFICE REQUIREMENTS 1. The Contractor will also be required to maintain office hours between 8:00 am and 5:00 pm, seven (7) days a week, 365 days per year so vehicle owners can retrieve stored or impounded vehicles. An applicable gate fee may apply for vehicle releases after normal business hours. 2. The Contractor shall maintain an office and storage facility within the corporate limits of the City of Santa Ana and remain in compliance with any requirements imposed by the Police Department, the Planning Division or any other Department, Agency or Agent of the City of Santa Ana in accordance with federal regulations, state law, the Santa Ana Municipal Code and this agreement. 3. It is preferable that the office and storage facility be at the same location to minimize the impact on the community. However, should additional locations exist, the Contractor agrees to conduct all business from the primary facility and any costs associated with operating a secondary location and/or moving vehicles to or from that secondary location shall not be passed along to any customer covered under this agreement. 4. The primary facility shall have a sign clearly visible to the public that identifies the location as a towing service. 5. The business hours shall be clearly posted. 6. The office shall be sufficiently staffed to allow customers to speak with a company representative during normal business hours without unnecessary delay. 7. Current and approved rates pursuant to the Towing and Storage Fee Schedule shall be posted in public view in the Contractor's office and/or storage facility in compliance with California Civil Code § 3070 and CVC § 22651.07. 8. The Contractor shall comply with the provisions of CVC § 22651.1. 9. The Contractor shall maintain records of all tow services furnished by the Contractor at the primary office location. a. Invoices shall contain the required itemized information pursuant to CVC 22651.07(e). b. Itemized invoices shall contain a distinct notice upon the invoice stating, "Upon request, you are entitled to receive a copy of the "Towing Fees and Access Notice."This notice shall be contained within a bordered text box, printed in no less than 10-point type pursuant to CVC 22651.07(a)(1)(B)(3). 10. The operator's primary business office shall also maintain business records City Council 20 — 54 8/4/2026 1 CITY OF SANTA ANA relating to personnel, insurance, personnel taxes, payroll, applicable operating authorities, local operating authorities, lien sale actions, driver's record of duty status (intrastate and/or interstate), and Federal Communication Commission licensing (if applicable). 11. The Contractor agrees that a representative from the Santa Ana Police Department may inspect all business records, facilities and vehicles without notice during normal business hours. 12. The Contractor shall permit the Santa Ana Police Department to make copies of business records at their place of business or remove business records for the purpose of reproduction. 13. Lien fees, or any fees related to the preparation of a lien, shall not exceed the amounts allowable in the Towing and Storage Fee Schedule, attached hereto as Exhibit 4, and in compliance with all relevant provision of the California Vehicle Code and California Civil Code. I. STORAGE FACILITY AND VEHICLE STORAGE REQUIREMENTS 1. It is preferable that the storage facility is located at the same location as the primary business office. However, if located at a different location than the main office, the storage facility can be within the corporate limits of the City of Santa Ana or no further than three (3) miles from the corporate City limit and have an on-site release office at all storage lots. Persons seeking to take possession of their vehicle or property shall not be required to travel to more than one location to recover their vehicle from the Contractor's custody. 2. The storage facility and all vehicles towed at the direction of the City shall be made available to police personnel 24-hours per day, 7-days per week. 3. The entire storage lot must be sufficiently well lit to deter theft. Other theft deterrent devices (e.g. cameras, alarms, on-site personnel, etc.) are highly desirable. 4. The storage lot must be completely secured by a wall or fencing and a gate that is able to be locked to maintain security for stored and impounded vehicles. The minimum height requirement for the fence and gate shall be six (6) feet. 5. The storage lot shall be large enough to hold a minimum of 100 vehicles at any given location. This requirement is the minimum area reserved for Santa Ana vehicles and additional space is highly desirable. All vehicles towed by the City shall be stored within the corporate city limits and the vehicle or any of its contents shall be made available for release within the corporate city limits. If multiple storage facilities are maintained, the Contractor shall only use the secondary lot when the primary lot is full and shall not charge for transportation beyond that of the main storage facility. 6. The Contractor shall also provide an inside storage facility, which must consist of four walls with a solid roof and a door equipped with a locking device. Additional security features are highly desirable. This facility shall be sufficient to reasonably protect vehicles from theft, tampering, weather, environmental conditions or any City Council 20 — 55 8/4/2026 1 CITY OF SANTA ANA other circumstances that could cause the removal or contamination of evidence. Access to this area by employees or other individuals shall also be restricted. This facility shall be capable of storing a minimum of four (4) mid-sized vehicles for the City of Santa Ana and sufficient space to conduct forensic analysis of the vehicle on-site if necessary. 7. Vehicles impounded pursuant to CVC § 10751 shall be placed in an area of the storage facility that will provide sufficient space and privacy, allowing auto theft investigators to perform a vehicle inspection without delay. This requirement shall be required for the first ten (10) days of impound. 8. Vehicles will not be released, sold or dismantled until a signed release form has been obtained from the Santa Ana Police Department. The signed release form will be kept by the towing company as proof of authority for the release. 9. Release forms are required for impounded vehicles and vehicles with a "hold" placed on them by police department personnel. The release form will indicate they are from the Santa Ana Police Department and shall only be signed by authorized members of the Police Department. a. Stolen vehicles recovered by the Police Department will be released to the victim/owner by the Contractor with proof of ownership. Unless specifically noted, no release will be required from the Police Department. b. Stolen vehicles recovered by the Police Department requiring further investigation as determined by the handling officer will be impounded pursuant to CVC § 22655.5, thereby placing a hold on the vehicle. The impound box will be marked along with an explanation in the narrative. These vehicles will not be released until the victim/owner obtains a release from the Police Department. c. If the owner of the vehicle is unable to prove ownership to the tow agency, they will be referred to the Santa Ana Police Department and a release will be issued once ownership is established. d. If a registered owner is unable to retrieve their vehicle from storage, a vehicle authorization form shall be provided by the Contractor to the person authorized to pick-up the vehicle. The authorized recipient, on behalf of the registered owner, will be required to provide identification for the Contractor to photocopy (front/back). 10. When a vehicle is impounded, the towing company will place the word "hold" or other similar notation on the windshield of the vehicle. This is to minimize unauthorized contact with the vehicle and to provide control measures to prevent the inadvertent release. a. The responsibility for determining and placing the word "hold" or other similar notation on the windshield of the vehicle will be the responsibility of the Contractor at the time of vehicle possession. The Contractor's employee signature on the storage/impound report will acknowledge an understanding of the type of report completed by the officer and any necessary holds. The Contractor should clarify any misunderstandings or omissions on the report at this time. 11. Vehicles towed or stored with an "evidence hold" shall not be touched, moved or City Council 20 — 56 8/4/2026 1 CITY OF SANTA ANA tampered with in any manner without the written consent of the City's Project Manager or designee. 12. The Contractor agrees to tow and store vehicles taken pursuant to an "evidence hold" as defined in CVC §§ 22655.5 or 22655(a) without charge to the City and agrees to release the vehicle to the owner at the City's request. The initial towing fee shall be billed to the owner of the vehicle. Unless waived in whole or in part by the City's Project Manager, the tow company may pursue collections from the registered owner for the initial towing fees. Furthermore, the Contractor may attempt to collect these fees, or make arrangements to collect these fees, at the time of release but shall not hold the vehicle in lieu of payment unless specifically authorized by the City's Project Manager or designee. 13. In any case where the Police Department inadvertently and/or erroneously causes the impound or storage of a vehicle, or fails to properly notify the owner in a timely manner, the Contractor agrees to release the vehicle at the request of the City's Project Manager or designee and waive all fees or charges associated with the tow. 14. Any personal property released from a vehicle shall occur at the business office or primary storage facility and shall require authorization from the Police Department. All property shall be released pursuant to CVC § 22851(b) and CVC § 22651.07. Personal property includes any property not affixed to the vehicle (e.g. clothes, cell phones, papers, pull-out/detachable face radios, etc.) J. CUSTOMER SERVICE Contractor shall provide service which is accessible, courteous, responsive, timely, equitable and given in the spirit of professionalism and mutual respect. Contractor's personnel are a reflection of the City of Santa Ana and, as such, are expected to: 1. Interact with customers and City officials, whether in person or on the phone, in a pleasant, respectful and professional manner. 2. Give full attention to each customer's needs by asking questions. Provide information, products and service in an accurate, organized and complete manner. Determine that the customer's request has been fulfilled. 3. Maintain a professional demeanor at all times that is free from rude, discourteous or harassing behavior. 4. Comply with all federal, state, county, and city laws and regulations. 5. Use adequate equipment that is kept clean and neat at all times. 6. Train other Contractor employees to be polite and courteous during public contact. 7. Employ truth and accuracy in reporting customer service records City Council 20 — 57 8/4/2026 1 CITY OF SANTA ANA K. RATES AND FEES Notwithstanding other provisions of this agreement related to rates and fees, the Contractor agrees to comply with the following provisions as they relate to rates and fees charged in accordance with this agreement: 1. For services provided pursuant to this Agreement, the Contractor shall collect towing, storage and other service fees from the vehicle owner at the time of release. Said fees shall comply with the Santa Ana Police Department's Towing and Storage Fee Schedule, attached hereto as Exhibit 4, and incorporated by this reference. 2. The Contractor acknowledges that the fee schedule is intended to list the maximum amounts for services rendered but nothing in this Agreement shall preclude the Contractor from charging less than the maximum fee allowed. 3. Nothing shall prohibit a Contractor from sending a Class B, C or D tow truck to a call requiring a lighter class tow truck to perform requested services. However, the Contactor acknowledges that fees may only be charged for the class necessary to perform the requested services and not necessarily for the class of tow truck dispatched to the call. 4. No fees may be charged for personnel, equipment or services reasonably necessary to perform the required service. 5. No lien shall be placed on the vehicle for services performed or initiated, and subsequently cancelled on-scene by the Santa Ana Police Department, unless the Contractor has presented a written statement to the vehicle's registered owner or agent for the signed authorization of services to be performed pursuant to Civil Code § 3068(a). a. The Contractor shall not attempt to take possession of a vehicle in order to establish a lien for any services performed or initiated and subsequently cancelled. b. The Contractor shall not bill the City of Santa Ana or Santa Ana Police Department for any services performed or initiated, and subsequently cancelled by the department. However, in such cases, the incident shall not be considered a rotational call and the Contractor shall be returned to the top of the rotation list. 6. The Towing and Storage Fee Schedule shall be posted in the business offices, storage facilities and tow trucks pursuant to CVC § 22651.07. 7. Rate adjustments may be considered based on the criteria in Section VI of the Scope of Services, Subsection B, 4, located below. 8. Contractor's failure to comply with the Towing and Storage Fee Schedule shall be subject to disciplinary action. 9. The Contractor shall not seek payment from the City of Santa Ana for services provided pursuant to this Agreement. However, the City shall be responsible for the following charges ordered by the City pursuant to this Agreement: a. Collision cleanup pursuant to Section IV, Subsection N, below; City Council 20 — 58 8/4/2026 1 CITY OF SANTA ANA b. Other services authorized by the City's Project Manager prior to the performance of said duties. L. MISCELLANEOUS PROVISIONS 1. The Contractor shall have a Carrier Identification and a valid Motor Carrier Property (MCP) permit, which shall be provided to the City's Project Manager or designee. The expiration or suspension of the MCP shall result in immediate suspension from the rotation list as well as possible disciplinary action. 2. There may be times when the Contractor comes across a vehicle blocking the roadway although not assigned to the call or next on the rotation list. At the discretion of the officer at the scene, the Contractor may be directed to assist in moving the vehicle to the side of the roadway only. This service shall be provided without cost to the City or vehicle owner, and shall not affect the Contractor's position on the rotation list. 3. The Contractor shall be held accountable for all vehicles, personal property and vehicle accessories once the vehicle is in the possession of the driver and/or stored at their facility. The Contractor agrees to relieve the City, its officers, agents and employees of all responsibility once the vehicle is in the custody of the Contractor. 4. There shall be no photography or video recording at the scene of a tow or collision by the Contractor or any employee unless directly related to the towing operation. Photographs or video recordings shall only be directed at vehicles or the area immediately surrounding the vehicle but in no case shall capture any image of a person(s) injured or killed at the scene. 5. The Contractor, nor any employee of the Contractor, shall accept from any person or offer a gratuity to any member of the City in violation of CVC § 12110(a) and the City's gift ban ordinance. 6. The Contractor shall remain in compliance with CVC§ 10652 as required. 7. Due to the negative perception of Private Party Impounds (PPI's) and the nexus to predatory towing practices, whether actual or perceived, the City of Santa Ana and the Santa Ana Police Department have an interest in ensuring any Contractor working on its behalf is not associated with these practices. In addition, tow companies that engage in PPI's are subjected to complaints and investigations on a more frequent basis than those that do not participate in this facet of the towing business. Therefore, the City strongly discourages any Contractor assigned to the rotational tow list from engaging in PPI's within the corporate limits of the City of Santa Ana. Subject to the investigative process outlined in the RFP, any company found to be in violation of PPI regulations including, but not limited to, applicable sections of CVC§22658 or any other laws or regulations associated with PPI's shall be subject to suspension or immediate removal from the rotation list for sustained complaints or convictions for violations of the law. M. UTILIZATION OF DISPATCH AND TRACKING SOLUTIONS SOFTWARE The City currently does not use dispatch and tracking software for rotational towing administration. City Council 20 — 59 8/4/2026 1 CITY OF SANTA ANA The Contractor must be willing to enter into a separate agreement, contract, or license if the City acquires the use of dispatch and tracking software or any other software solution implemented by the City, with the owner of that proprietary software. The City shall not provide the software program, any licensing or sub- licensing thereof or any intermediary services for the procurement by the Contractor of the software program. This Contract shall not be executed by the City until the Contractor has demonstrated to the City's Project Manager or designee satisfactory compliance with the requirements set forth herein. The Contractor shall be liable for all fees, charges, rates and service charges required for the procurement and use of dispatch and tracking software or any similar software solution. N. RESPONSIBILITIES WHEN RESPONDING TO CALLS FOR SERVICES 1. When the Contractor is called to the scene of a vehicle tow or a collision scene, the Contractor's employee will clean-up all debris at the scene in accordance with CVC § 27700 without charge to the City. a. Police employees should not call a rotational tow to the scene of a collision for the sole purpose of cleaning up debris. However, should this occur or become necessary, the Contractor may bill the City for the cost of the response in accordance with the City's Towing and Storage Fee Schedule. O. PERFORMANCE DURING INCLEMENT WEATHER OR DISASTERS 1. The Contractor acknowledges that the services provided under this contract are integral to the operations of the City of Santa Ana and the Santa Ana Police Department. Therefore, the Contractor agrees to perform the duties of this contract regardless of weather or other adverse conditions including, but not limited to, any disasters whether man-made or acts of God. 2. During periods of inclement weather or disaster, the Contractor shall agree to adjust staffing levels to meet the increased demands for service during these times. 3. Should the Contractor be unable to fulfill their responsibilities under the conditions described in this section, the Contractor shall be responsible for any and all costs incurred by the City should the need to hire outside contractors become necessary to meet the needs of the Police Department due to the Contractor's default. P. PROTECTION OF THE PUBLIC AND DAMAGES TO EXISTING STRUCTURES 1. The Contractor shall exercise due care and caution at all times for the protection of all persons and property. All fines, penalties and/or repair charges resulting from the Contractor's actions shall be the sole responsibility of the Contractor. 2. Understanding that the Contractor will respond to calls involving traffic collisions or traffic hazards, and pursuant to CVC § 22513, the Contractor shall only place or use equipment to block vehicle traffic lanes or render assistance to a motorist while City Council 20 — 60 8/4/2026 1 CITY OF SANTA ANA exercising due care for the safety of the tow truck driver, the motorist and the motoring public. Tow truck drivers should be trained in scene management in accordance with this section. The Contractor shall ensure that all appropriate traffic safety warning devices are utilized as deemed necessary. 3. Contractors will be required to respond to calls where vehicles have collided with other objects and may have already caused damage to varying degrees. The methods proposed by the Contractor for towing and recovery services shall be reasonable and consistent with industry standards, best practices, and in a manner that shall not cause unnecessary additional harm, deface or damage any City or private property. In the event that damage to the City's right-of-way or private property has occurred due to the negligence of the Contractor, the Contractor shall be solely responsible for its repair or replacement in excess of the amount covered by the required insurance. Q. RECORDS 1. The Contractor shall keep accurate records concerning all vehicle tows, vehicle storages and vehicle releases or disposition. 2. In addition, the Contractor shall maintain accurate records of his/her employees or agents and provide the City with names and telephone numbers of emergency contact employees. 3. The Contractor shall complete a report each calendar month indicating the number of calls for service, the number of vehicles towed, the number of vehicles in storage (regular and secure) and their current status, vehicles released, vehicles sent to lien sale, the status of any other vehicles or services rendered by the Contractor on behalf of the City, GPS information (if requested by the City) or any other information as may be required by the City's Project Manager or designee. 4. A phone log will be submitted monthly of all calls from the Santa Ana Police Department to the Contractor, identifying whether or not those calls required a request for service, and a description of the action taken as a result of the call. 5. The Contractor shall provide monthly customer service phone logs from the public, indicating name, date, time and phone number of caller, reason for the call, any specific requests, the Contractor's response or action, and the amount of time required to address request. Such logs shall be accurate and truthful. 6. The Contractor shall permit the City to inspect and audit its books and records regarding City provided services at any reasonable time. R. AUDITS AND INSPECTIONS The Chief of Police or his designee shall conduct regular audits and inspections of the Contractor(s) assigned to this project to ensure they are fulfilling their responsibilities in accordance with the terms and conditions of this agreement. All work found during such audits or inspections to be substandard or failing to conform to the requirements of this agreement shall be corrected immediately by the Contractor and the City shall have City Council 20 — 61 8/4/2026 1 CITY OF SANTA ANA the right to immediately suspend the Contractor from the rotation list until the issue(s) is/are corrected. Failure to correct, asset forth in Section 13, Subsection b, of the Agreement may result in termination of the contract. S. INVESTIGATION OF ALLEGED VIOLATIONS, RULES, OR TERMS AND CONDITIONS OF AGREEMENT Whenever an alleged violation is lodged against a Contractor or initiated by the Police Department, the Traffic Commander shall assign a supervisor from the Traffic Division to investigate any allegations. A fair, impartial and comprehensive investigation shall be conducted and the findings documented for review. To the extent required by law, the Contractor shall cooperate fully in the investigation and provide any documentation requested by the investigator to assist in making a finding. In addition, the Contractor shall be given the opportunity, either orally or in writing,to respond to the complaint at the point deemed appropriate by the investigator. The City expects that the Contractor will demonstrate professional business practices and truth in reporting as it relates to any records or information requested. Violations shall include, but not be limited to, situations such as poor customer service, failure to comply with non-safety related terms of the agreement, or minor equipment or facility deficiencies, situations involving honesty, integrity, safety, security, gross overcharging of a customer or a pattern of overcharging, failure to comply with the provisions of CVC § 22658 as it relates to PPI's, criminal violations involving such crimes as DUI, drug related offenses, theft, or any other crimes involving moral turpitude, or significant, repeated or flagrant violations of this agreement. If it is determined that criminal charges are appropriate, the assigned investigator shall document the incident on a crime report and present the case to the appropriate prosecuting authority for review. Based on the nature and seriousness of the misconduct being investigated, the Chief of Police may temporarily suspend the Contractor, or its agent individually, from the rotation list until the investigation is completed and a proper disposition is reached. The standard for sustaining a violation made against the Contractor or the Contractor's agent shall be a preponderance of the evidence, regardless of the nature of the violation. Other investigative findings may include unfounded (false or factually incorrect), exonerated (action occurred but was lawful or within the terms of this agreement) or not sustained (inconclusive due to insufficient evidence or independent witnesses). All alleged violations shall be forwarded to the Traffic Commander for review. Upon a determination of a sustained violation, a recommendation for discipline shall be made, if appropriate. City Council 20 — 62 8/4/2026 1 CITY OF SANTA ANA T. DISCIPLINARY ACTION The Contractor agrees that failure by the Contractor, or its agent, to comply with the law or terms and conditions of this agreement shall be cause for disciplinary action. However, nothing in this agreement shall preclude the City from taking appropriate enforcement action for violations of the law. Within 60 days of receipt of an alleged violation, the Traffic Commander shall review the findings of the investigation and recommend disciplinary action, if appropriate. The Traffic Commander shall take into account the nature of the alleged violation, the findings of the investigation, past violations made against the Contractor, and/or sustained against the Contractor, and past practice of the Department to maintain equitable treatment of all Contractors assigned to the rotational tow list. Depending on the nature and complexity of the sustained violation, the Traffic Commander may allow the Contractor or designee to provide a brief written statement for consideration and/or may contact Contractor to ask additional questions. Disciplinary action shall typically be progressive in nature and based on the Contractor's record during the previous 5 years from the date of the sustained violation. Therefore, multiple violations for similar offenses, regardless of their severity, will result in increased disciplinary action. However, this does not preclude the Traffic Commander from recommending more serious disciplinary actions where violations have been committed or there are aggravating factors associated with the misconduct. The following actions may be recommended: 1. No further action. 2. Issue a written warning. 3. Impose a suspension for violations (1 to 30-days). 4. Impose a suspension for significant, flagrant, repeated, or multiple violations (30 to 90- days). 5. Termination of the contract for cause and immediate removal from the rotation list. The Contractor shall be notified in writing of the City's intent to impose disciplinary action. The Traffic Commander shall have the authority to impose discipline up to and including the imposition of a suspension for violations as long as the suspension does not exceed 30-days in length. However, nothing in this article shall preclude the Traffic Commander from reducing the recommended discipline based on mitigating factors. Recommended suspensions exceeding 30-days in length or termination from the rotation list shall be approved by the Field Operations Bureau Commander prior to imposition. The Traffic Commander may recommend to the Chief of Police the immediate termination of this agreement if the conduct of the Contractor, or its agents, are determined to pose a danger to the public, have an excessive number of violations that tax the investigative resources of the Police Department, or the Contractor's actions reflect negatively upon the City. City Council 20 — 63 8/4/2026 1 CITY OF SANTA ANA U. RIGHT TO APPEAL Upon receipt of a notice to impose disciplinary action,the Contractor shall have the right to submit a written appeal within ten (10) business days to the Field Operations Bureau Commander. Upon receipt of the written appeal, the Field Operations Bureau Commander shall issue their findings in writing within ten (10) business days. Upon receipt of the Field Operations Bureau Commander's finding(s), if the Contractor disagrees with the findings, the Contractor's final remedy is submitting a written final appeal to the Chief of Police with a copy to the Traffic Commander. Upon receipt of the Contractor's final written appeal,the Chief of Police shall issue a written decision within (10) business days. The decision of the Chief of Police shall be final. Disciplinary action shall not be imposed until the appeal process has been exhausted. However, if the conduct of the Contractor is deemed to be so egregious or poses a danger to public safety, the City may exercise its right to immediately suspend the Contractor as set forth in this agreement. Failure to submit a written appeal will waive the Contractor's right to further appeal and disciplinary action shall be imposed. In the event the City serves the Contractor with Notice of Termination from the Contract and the Contractor seeks an appeal, the contractor will retain its position on the rotation and disciplinary action will be delayed pending the appeal process. In the event the CITY elects to modify the discipline imposed on the Contractor, the Contractor agrees they shall not be entitled to recover any costs, compensation, damages, losses, and/or expenses of any type or description from or file a claim against the City, its officers, employees, and appointees, arising out of or related to, in any manner, a violation alleged against, or discipline imposed upon the Contractor. V. SUPERVISION OF CONTRACT AND MEETINGS WITH CITY All work shall meet with the approval of the Santa Ana Police Department. As determined necessary by the City, there shall be a minimum of one monthly meeting with the Contractor and the City representative during the first year to determine progress and to establish areas needing attention. Status reports of activities performed by the Contractor will be submitted in writing to the City on a monthly basis or as determined necessary by the City. Any specific problem area which does not meet the conditions of the specifications set forth in Exhibit A or the Agreement shall be called to the attention of the Contractor and if not corrected, may result in the Contractor being found in default of this agreement which may result in suspension from the rotation list until the issue(s) is/are correct in a manner satisfactory to the City or termination of the Agreement. City Council 20 — 64 8/4/2026 EXHIBIT B COMPENSATION Fee Proposal including hourly rates if applicable City Council 20 — 65 8/4/2026 COST PROPOSAL Service Fees Class A $235.00 Class B or Flatbed $287.00 Class C $421.00 Class D $468.00 Dolly, Go-Jacks or Linkage Fee $62.00 Rollover or winching Fee $136.00 Clean-up Fee $62.00 Hazmat Fee (per five (5) gallon bucket) $119.00 Vehicle Storage Fees (Daily) Class A-Outside S72.00 Class A- Inside $79.00 Class B -Outside $84.00 Class B- Inside $89.00 Class C or Class D -Outside $88.00 Class C or Class D- Inside $95.00 50% of the authorized After Hours Release towing charge 50% of the authorized Minimum Service Call or Drop Fee towing charge As authorized by the California Lien Sale Civil and Vehicle Code; $70.00 for Vehicle Less 4000, $100.00 for Vehicle over 4000 Mileage (per mile outside the corporate city limits) $9.00 ai ! City council 20—66 814/2026 EXHIBIT C INSURANCE REQUIREMENTS City Council 20 — 67 8/4/2026 11 CITY OF SANTA ANA EXHIBIT 3 - INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal&advertising injury with limits no less than$2,000,000 per occurrence and$4,000,000 aggregate. • Commercial Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California,with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. • Garagekeeper's Legal Liability:with a limit not less than$1,000,000 combined single limit per occurrence and $2,000,000 aggregate. Suppose Contractor maintains broader coverage and/or higher limits than the minimums shown above. In that case, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies)agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. FOR PROPOSER'S REFERENCE ONLY City Council 20 — 68 8/4/2026 11 CITY OF SANTA ANA 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty(30)days prior written notice has been given to City. Ten (10)days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and location of event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting" coverage for a minimum of three (3)years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. FOR PROPOSER'S REFERENCE ONLY City Council 20 — 69 8/4/2026 EXHIBIT 3 SERVICE AGREEMENT ROTATIONAL TOW PROVIDER THIS AGREEMENT is made and entered into on this 4th day of August, 2026 by and between MetroPro Road Services,Inc., a California corporation, (hereinafter"Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. On May 5, 2026, the City issued a Request for Proposal No. 26-057 ("RFP"), by which it sought proposals for police rotational towing and storage services B. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide services described in the scope of work that was included in the RFP. The RFP is referenced herein as if incorporated in full. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shalt provide vehicle towing and storage service at the request of the Santa Ana Police Department, on a rotational basis, in accordance with the terms and conditions set forth in the Scope of Service, attached hereto as Exhibit A and incorporated by this reference. The City intends to contract with several tow companies to provide necessary towing services on a rotational basis, "Towing services may include,but are not limited to,towing vehicles from public or private property at the direction of Police employees, owner's request for a tow made via the Police Department, the storage of vehicles, the secure storage of vehicles containing evidentiary value, debris clean—up and removal, recovery services and administrative oversight of vehicles in the custody of the Contractor. 2. COMPENSATION a. The parties intend that towing and storage fees will be paid by the vehicle owner at the rates aid charges set forth in Contractor's then current and approved fee schedule, attached as Exhibit B and incorporated by this reference. b. When Contractor provides services chargeable to the City as set forth in Exhibit A, the Contractor shall submit a monthly invoice by the 15th of the month to the City for any such services rendered in the prior month, if applicable, The invoice shall include all City Council 20 — 70 information enumerated in California Vehicle Code("CVC") §22651.07(e)and include the following information: i. Contractor's invoice number ii. Santa Ana Police Department's case number c. Payment by City shall be made within sixty (60) days following receipt of proper invoice, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance for professional towing services or in accordance with the standards set forth in this agreement. d. City imposed storage fees received by the contractor shall be remitted to the City by the 15th of each month for any and all vehicles released during the prior month. A vehicle release report, which reconciles the vehicles released by the contractor, will also accompany the payment to the City. Payments shall be remitted to: Santa Ana Police Department Attention: Det. Sgt. Ricardo Diaz—Traffic Division 60 Civic Center Plaza Santa Ana, CA 92702 e. Adjustments to the Towing and Storage Fee Schedule The Police Rotational Tow Manager or his designee shall examine the towing and storage rates authorized in accordance with this agreement on an annual basis. The Program Manager may adjust the annual towing and storage rates based on the most recent statistics, as follows: the two indices which will be used for determining adjustments to the towing and storage fee schedule shall be the prior twelve (12) months, reporting month. December, Consumer Price Index (CPI) for All Urban Consumers for Los Angeles-Anaheim-Riverside Consolidated Metropolitan Statistical Area,published by the United States Department of Labor's Bureau of Labor Statistics or any relevant successor for the Orange County area, and the twelve (12) month December Producer Price Index for Petroleum (PPI). The adjustment formula shall be as follows: The CPI shall be weighted at ninety (90%) percent and PPI shall be weighted at ten (10%) percent. However, fee adjustments will only be made if justified and shall occur at the sole discretion of the Chief of Police based on recommendations from the Police Rotational Tow Program Manager. 3. TERM This Agreement shall commence on September 1, 2026 and continue for a one (1) year term until August 31, 2027, with the option for the City to grant up to four (4) one (1) year extension(s), exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15,below 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an City Council 20 — 71 independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Insurance requirements are attached hereto as Exhibit C. 6. HOLD HARMLESS/INDEMNIFICATION To the fullest extent permitted by law, Contractor shall indemnify, defend and hold harmless City, its officers, agents and employees (collectively, the "Indemnified Parties") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments,fines,penalties, liabilities, costs and expenses(including,without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or indirectly) to any work performed or services provided under this Contract (including, without limitation, defects in workmanship and/or materials) or Contractor's presence or activities conducted performing the work (including the negligent and/or willful acts, errors and/or omissions of Contractor, its principals, officers, agents, employees, vendors, suppliers, contractors, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable for any or all of them). Notwithstanding the foregoing, nothing herein shall be construed to require Contractor to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action on or to enforce the terms of this Contract. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Contractor. 7. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three City Council 20 — 72 (3) years from the date of final payment to Contractor under this Agreement. 8. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Contractor without reference to information disclosed by the City. 9. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. City Council 20 — 73 e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. 10. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed,religion, sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 12. ASSIGNMENT a. Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. a. Unless previously approved by the City, the sale or transfer of the controlling interest in a company shall be cause for immediate termination of this contract and the Contractor shall be replaced on the Rotational Tow List by another company on an existing eligibility list or during a future RFQ process. 43. TERMINATION a. The City reserves the right to immediately terminate the contract, without penalty, for cause. City Council 20 — 74 / / 0 6 b. In the event Contractor fails or refuses to timely perform any of the provisions of this Agreement in the manner required, or if Contractor violates any provision of this Agreement, Contractor shall be deemed in default. City shall provide written notice of such default to Contractor's Project Manager. If possible, the Contractor shall cure said default within a period of two (2) working days. If such cure is not completed in a timely manner, City may terminate the Agreement forthwith by giving written notice to Contractor' s Project Manager, The City may, in addition to the other remedies provided in this Agreement or authorized by law, terminate this Agreement by giving written notice of termination. Contractor shall be responsible for all costs incurred by City,including replacement costs of equipment and labor required to provide service during Contractor's default. C. As described in Exhibit A, concerning the investigation and disposition of violations, the City may terminate this agreement immediately for cause if it has been determined by the Traffic Commander, with concurrence from the Field Operations Bureau Commander, that the Contractor has committed rule violations associated with this agreement, or has committed violations of the law, and termination of the contract is deemed to be the appropriate disposition. d. This agreement may be terminated without cause by City by written notice delivered to the Contractor either personally or by mail,thirty(30)days prior to the end of the then current term. Upon termination, City shall pay Contractor for services rendered as specified in the Agreement prior to the effective date of termination. 14. CONTRACTOR OPTION FOR TERMINATION The Contractor may request termination of the contract when conditions during the contract make it impossible to perform or when prevented from proceeding with the contract by act of God, by law or official action of a public authority or in the event of nonpayment by the City. Such request will require ninety(90) days written notice prior to contract termination date requested. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City thirty(30) working days to cure the alleged breach. 15. EMPLOYMENT OPPORTUNITIES FOR SANTA ANA RESIDENTS Contractor shall make every effort to solicit and advertise employment opportunities to Santa Ana residents, The City shall inform the Contractor of areas to publicize recruitment opportunities, such as work centers and community centers. Contractor shall provide to City, a description of efforts and procedures used to notify residents of employment opportunities as they occur but, at a minimum, once each year prior to the City exercising its option to extend the contract. City Council 20 — 75 16. CONTRACTOR' S PARTICIPATION AT COMMUNITY MEETINGS EVENTS AND PUBLIC AWARENESS CAMPAIGNS If requested by City, the Contractor shall agree to participate in community meetings, community events and public awareness campaigns, such as National Night Out, DUI presentations or any other neighborhood or City event. Such participation shall be upon City request provided with reasonable notice of the event. Such events will not exceed four(4)requests per year. 17. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS a. Contractor shall perform all requirements under this contract in strict observance of and in compliance with all applicable environmental,traffic, safety and any other laws, regulations, ordinances, codes and any other legislative or statutory requirements. b. Contractor warrants that the performance of services under this contract shall be compliant with the current requirements of the Occupational Safety and Health Act (OSHA) and as it may be amended or updated throughout the term of this contract. 18. FINES The Contractor shall be liable for all violation fines levied against the City by any Federal, State or local agency, including but not limited to the Air Quality Management District(AQMD), and the Regional Water Quality Control Board, due to the action or failure to act by Contractor. 19. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 20. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 21. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of City Council 20 — 76 Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 22. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Chief of Police City of Santa Ana 60 Civic Center Plaza Santa Ana, California 92702 Fax: 714-245-8190 Traffic Division City of Santa Ana Santa Ana Police Department Attn: Traffic Commander 60 Civic Center Plaza Santa Ana, CA 92702 Fax 714-245-8190 City Attorney's Office City of Santa Ana Attn: Police Legal Advisor 20 Civic Center Plaza Santa Ana, CA 92702 Fax (714) 647-6515 To Contractor: MetroPro Road Services, Inc. Attn: Bradley Humphreys, President 957 W. 17th Street Costa Mesa, CA 92626 City Council 20 — 77 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24)hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 23. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact,held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L.Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney By: Bran n Salvatierra Brad! umphreys Assistant City Attorney Presi ent RECOMMENDED FOR APPROVAL: Q Robert Rodriguez Chief of Police Page 9 of 9 City Council 20 — 78 8/4/2026 EXHIBIT A SCOPE OF SERVICES City Council 20 — 79 8/4/2026 1 CITY OF SANTA ANA EXHIBIT A SCOPE OF SERVICES I. SCOPE OF SERVICES A consultant hired pursuant to this RFP shall be responsible for Police Rotational Towing and Storage Services with the Santa Ana Police Department, as outlined in the SAMC § 32-107. The successful Contractor(s) must agree to perform all services as outlined herein within the corporate city limits of the City of Santa Ana or any other jurisdiction as directed by a member of the Santa Ana Police Department. II. IMPLEMENTATION A. The selected Contractor(s)will collectively assume responsibility for all towing and storage needs, and all other related functions as described in the RFP, for the Santa Ana Police Department on a rotational basis. B. The Contractor shall ensure that all employees working on this project meet the minimum personnel and training standards identified herein. In addition, the Contractor should include a list of additional training provided to the Contractor's staff demonstrating proficiency and excellence in the field. C. City Staff shall have the right to modify, reduce or delete rotational tow services and remove contract personnel with prior notice to Contractor. The Contractor shall provide sufficient personnel and equipment, but in no case less than the minimum required, to carry out the duties contained in this RFP within specified timelines. III. USE OF ROTATIONAL TOW LIST A. CRITERIA AND RULES FOR USE BY POLICE EMPLOYEES The City agrees to utilize the rotational tow list for all service requests initiated by members of the Santa Ana Police Department except where provided for in this agreement. Therefore, the City agrees to operate under the following policy guidelines unless reasonably necessary to deviate due to exigent or unforeseen circumstances: 1. Whenever the driver or owner specifies a particular club, association or tow service to care for his/her vehicle, the garage or tow service requested shall be called and such calls shall not constitute a rotational tow call. 2. When a driver does not specify a particular garage or tow service, the garage or City Council 20 — 80 8/4/2026 1 CITY OF SANTA ANA tow service called shall be taken from the rotational list in numerical order. When more than one vehicle is to be towed from a collision scene and the drivers do not specify a preference, the rotation list shall be followed on the basis of one tow truck for each vehicle utilizing the numerical rotational order. The rotation list shall be followed on a per vehicle basis rather than per collision or call for service. When multiple Contactors are called to the same incident, the distribution of vehicles shall be determined by the police officer at the scene. 3. If the eligible Contractor does not answer the telephone or acknowledge the call via a software dispatch system, is unable to respond, unable to perform the required services, refuses to respond or provide the requested service, or is cancelled due to an excessive response time, that company shall be passed over and shall not be eligible until the Contractor comes up on the rotation list again. 4. It shall be the responsibility of the Contractor to notify the Police Department if it is unable to respond within the required time limit or with the appropriate equipment for the type of service requested. 5. If it is determined, the Contractor is not needed and is cancelled by the Police Department or the vehicle owner, the Contractor shall be placed back on top of the rotation list and no charge shall result from the call. 6. The rotation list shall be used on occasions where an officer stores or impounds a vehicle and the driver or owner is not consulted or is not present. 7. All employees of the Police Department are specifically prohibited from soliciting or recommending any garage or tow service, either directly or indirectly. All officers are directed to ascertain from the party in charge of the vehicle as to their preference of a towing agency. A request of "no preference" by the person in charge will be relayed to dispatch by the officer and will result in a call to the Contractor that is next up on the rotation list. B. REPORTING PROCEDURES 1. All officers requesting a tow truck from the rotational list for the towing, storing or impounding of a vehicle shall complete the Santa Ana Police Department storage/impound form when required by Departmental policy or procedure. The form shall be signed by both the officer and the driver of the tow truck. A copy of the Santa Ana Police Department storage/impound form shall be given to the tow truck driver prior to the vehicle being towed from the scene. IV. CONTRACTOR REQUIREMENTS AND RESPONSIBILITIES A. WORKING HOURS AND RESPONSE TIMES 1. All services under this contact shall be available 24-hours per day, seven (7) days per week, 365-days per year without exception. 2. The Contractor shall also make reasonable accommodations for its personnel to City Council 20 — 81 8/4/2026 1 CITY OF SANTA ANA attend meetings with City staff from the Police Department, City Attorney's Office or any other City Agency as required by the Project Manager. 3. The Contractor shall be required to have a dispatcher on-duty 24-hours per day with the capability to communicate instantly with all trucks and/or drivers assigned to this project. 4. All requests for tow services shall be acknowledged or refused within three (3) minutes by the Contractor's dispatcher. a. A 20-minute response time is required for tow requests requiring a Class A tow truck. b. The Contractor shall be required to comply with this requirement by providing appropriate staffing levels and, if necessary, strategically staging personnel during peak traffic times to allow drivers sufficient time to arrive while complying with all traffic laws and regulations in their response to service requests. c. For any request requiring a Class B, C or Class D tow truck, the Contractor shall have the necessary equipment on scene within 45 minutes of notification by the Police Department's Communications Division if a Department employee identifies the need for such equipment or when determined by the Contractor's employee after responding to the scene and assessing the situation. 5. The Contractor shall be required to have a minimum of one (1) driver on duty 24- hours per day, seven (7) days per week. In addition, the Contractor shall have at least one (1) other driver on-call or stand-by. a. The contractor is expected to have a Class A, B, C, and D driver available at all times. b. Contractor is expected to have a Class A, B, C, and D tow truck available at all times. B. CONTRACTOR AND PROJECT MANAGEMENT REQUIREMENTS 1. The Contractor shall furnish all personnel necessary to fulfill the obligations of this RFP. 2. A list identifying the names of all personnel assigned to work on this project on behalf of the Contractor shall be provided to the City's Project Manager or designee. This information shall include the name, date of birth, driver's license number, social security number, business and residence addresses, the Contractor's Project Manager and secondary supervisor, and all tow truck operators working pursuant to this agreement. 3. The Contractor shall identify the person assigned as the Contractor's Project Manager for this project. That person shall be available to the City during normal business hours and will be the primary contact between the City and the Contractor on matters relating City Council 20 — 82 8/4/2026 1 CITY OF SANTA ANA to the enforcement services provided through this RFP. This person shall have substantial expertise and experience in tow and recovery operations as well as business operations for the company. 4. The Contractor's Project Manager shall be the primary daily operations contact to the City and as such, shall do the following: a. Respond to complaints from the Police Department, customers or the community. A copy of any complaints lodged directly with the Contractor regarding services provided under this contract shall be provided to the City's Project Manager or designee immediately as well as the steps being taking to resolve the complaint and the date a resolution can be expected. A copy of the final disposition shall also be provided to the Project Manager or designee within 15-days unless an extension has been granted in writing prior by the Project Manager. b. Contact the City's designee at least once per month to discuss and clarify operational assignments and expectations; c. Ensure that the Contractor's personnel perform the duties as required by the RFP; and d. Prepare and submit monthly reports as required. 5. The Contractor shall be required to designate a second person that may be contacted in the absence of the Contractor's Project Manager. This person shall also have authority over the Contractor's personnel and shall be a member of the Contractor's staff with authority to represent the Contractor on policy matters. C. CONTRACTOR'S PERSONNEL REQUIREMENTS 1. Each of the Contractor's employees performing work pursuant to this RFP shall: a. Be approved by the Project Manager or designee to perform work on behalf of the City. b. Have ability to read, write legibly, speak and comprehend the English language -Bilingual fluency in Spanish or other language approved on the City's bilingual list is preferred. c. Be a minimum of 18 years of age; d. All tow truck drivers employed by the Contractor and used for this project must be competent and proficient in all aspects of their duties related to tow and recovery services. This requirement shall provide that any tow driver responding to a scene will be capable of safely towing and/or recovering a vehicle under most circumstances without delay. e. All tow truck drivers employed by the Contractor shall complete an approved tow truck driver training program approved by the California Highway Patrol (CHP) pursuant to their Tow Service Agreement Advisory Committee (TSAAC) prior to performing any work related to this project. Upon selection, proof of successful course completion, the name of the provider and the curriculum taught shall be provided to the Project Manager or designee prior to any driver performing any work on behalf of the City. A list of the 2019-2020 TSACCA training providers may be found in Exhibit 5 of this agreement or in the CHP's2019-2020 Tow Service Agreement available at City Council 20 — 83 8/4/2026 1 CITY OF SANTA ANA https://www.chP.ca.aov/ResearchAndPlanningSectionSite/Documents/2019- 2020 TSA.pdf 2. Pass a background and fingerprint check that shall include a review of the employee's criminal history that would pose a liability for the City including crimes of violence, moral turpitude, theft or unsafe driving practices. Contractor is responsible for providing and running all background checks. 3. The Contractor and all tow truck drivers shall be required to participate in a controlled substance and alcohol testing (CSAT) program and provide proof of enrollment. a. Drivers requiring a Class A, Class B or commercial Class C (endorsed for hazardous materials transportation) shall participate in a CSAT program as defined in the Code of Federal Regulations, Title 49, Parts 40 and 382. b. Drivers not required to possess a Class A, Class B or commercial Class C license shall also be enrolled in a CSAT program substantially similar to the requirements outlined above. c. The Contractor shall ensure selection pools for commercial and non- commercial licensed drivers are maintained separately. d. A driver possessing a non-commercial driver's license who returns with a positive test result shall meet the same reinstatement requirements as a driver required to possess a commercial driver's license. 4. All employees assigned by the Contractor shall have a valid California driver's license and remain in good standing with the California Department of Motor Vehicles. a. Tow truck drivers must possess the proper license class, including endorsements, for any tow truck or combination of tow truck and vehicle they operate in the performance of their duties pursuant to this contract. Tow truck drivers shall remain certified and in compliance with CVC § 12520 at all times. b. The Contractor and all tow truck drivers shall be enrolled in the Employer Pull Notice (EPN) program. i. The Contractor shall provide a current list of drivers and a copy of the EPN report. ii. Newly hired tow truck drivers shall be enrolled in the EPN program and proof provided to the Santa Ana Police Department within 30 days of the employee's hire date. 5. Only employees of the Contractor necessary to complete an assignment shall respond to the scene of a request for service (no spouse, children, animals, etc.). 6. Tow truck drivers shall perform all towing and recovery operations in the safest and most expedient manner possible. 7. Under no circumstances shall a Contractor's employee carry or be armed with any type of weapon whatsoever while providing service pursuant to this RFP. 8. The Contractor shall provide and pay for all uniforms for contract personnel City Council 20 — 84 8/4/2026 1 CITY OF SANTA ANA assigned to work in the field. a. Uniform specifications shall include the name of the company and the employee's name affixed to the employee's shirt. b. The City's Project Manager or designee shall review and approve all uniforms. Uniforms shall fit properly without excessive wear. The uniform must be clean, free of any offensive odors and present a neat appearance. c. All tow truck drivers shall wear appropriate safety garments(e.g.vests,jackets, shirts, retroreflective clothing) in accordance with California Code of Regulations, Title 8, § 1598. If the tow truck driver is working on a Federal-aid highway, the operator shall comply with the guidelines contained in the Federal Code of Regulations, Title 23, Highways, Chapter 1, Federal Highway Administration, Department of Transportation, Part 634, Worker Visibility, which requires high-visibility personal protective safety clothing to be worn that meets the Performance 2 or 3 requirements of the ANSI/ISEA 107-2004. 9. The City's Project Manager or designee shall conduct the final review of all contract employees prior to being assigned to perform services related to this project on behalf of the City of Santa Ana. The Chief of Police or his designee has the ultimate authority and discretion regarding personnel working under this contract. The Chief of Police or his designee may remove contract personnel, upon telephone notification to the Contractor. D. REQUIRED TOW VEHICLES AND EQUIPMENT 1. At a minimum, the Contractor shall possess, maintain and be the listed registered owner of the following classes of tow vehicles (meeting requirements as defined in the most current version of CHP 234B —Tow Truck Inspection Guide): a. Four(4) Class A tow trucks designed for light duty towing operations. b. One (1) Class B tow truck designed for medium duty towing operations. c. One (1) Class C tow truck designed for heavy duty towing operations. d. One (1) Class D tow truck designed for heavy duty towing operations. 2. The Contractor shall provide a listing of all towing vehicles or any substitute vehicle that may be used pursuant to this agreement. Such list must provide the following information: a. Make, model, and year. b. Tow truck classification (e.g. Class A). c. Vehicle and engine identification numbers. d. Company identification number. e. California license number. f. Company vehicle color(s). 3. The company name, business address, telephone number and tow truck identification number shall be permanently and properly affixed to each vehicle in a manner prescribed pursuant to CVC § 27907. City Council 20 — 85 8/4/2026 1 CITY OF SANTA ANA 4. There shall be no words or language affixed to the vehicle associating the Contractor or the vehicle with the Santa Ana Police Department (e.g. "official police tow") without the prior written approval of the City's Project Manager. 5. At no time shall the Contractor exceed the gross vehicle weight rating (GVWR) and/or safe loading requirements of the tow truck, including, but not limited to, exceeding the tow trucks GVWR, front axle weight rating, rear axle weight rating, maximum tire weight ratings, or failure to maintain 50 percent of the tow truck's unladen weight on the front axle when lifting or carrying a load. 6. The authorized Towing and Storage Fee Schedule shall be posted in public view in all tow trucks. 7. All of the vehicles identified above and used in accordance with this agreement shall be equipped with the minimum equipment required to perform towing operations as well as the equipment pursuant to CVC § 27700 and the "Service and Other Equipment" section of the CHP 234B (Tow Truck Inspection Guide) form. The Contractor may also be required to carry any other safety devices reasonably required by the City. 8. The contractor shall maintain all vehicles and equipment in good repair for use by the Contractor's employees assigned to perform services pursuant to this agreement. The Contractor shall be responsible for, and pay for all operating expenses, equipment, maintenance and insurance for vehicles assigned to perform work related to this agreement. All tow trucks shall be equipped and maintained in accordance with applicable sections from the California Vehicle Code, Title 13 of the California Code of Regulations, the requirements of this RFP and industry standards. 9. All vehicles shall be kept clean, be free of offensive odors and maintain a professional appearance. 10. All tow trucks shall be inspected annually by the California Highway Patrol and maintain a current Commercial Vehicle Safety Alliance (CVSA) decal. The Contractor shall provide current copies of CHP 234B (Tow Truck Inspection Guide) and CHP 407F (Safetynet Driver/Vehicle Inspection Report) for each vehicle to the City's Project Manager or designee. 11. The Contractor agrees that the Santa Ana Police Department may inspect any vehicle, without prior notice, at any time during normal business hours. 12. The Contractor shall provide instant communication access via cellular phone or radio to all personnel while performing their duties. E. GLOBAL POSITIONING SYSTEM (GPS) It is highly desirable for the Contractor to provide GPS capabilities in all of their tow trucks. If offered for consideration in the Contractor's Response, the City and City Council 20 — 86 8/4/2026 1 CITY OF SANTA ANA Contractor shall be able to view this information via computer in real time and the Contractor shall provide GPS reports at the request of the City. F. CONTRACTOR'S BUSINESS OFFICE REQUIREMENTS 1. The Contractor will also be required to maintain office hours between 8:00 am and 5:00 pm, seven (7) days a week, 365 days per year so vehicle owners can retrieve stored or impounded vehicles. An applicable gate fee may apply for vehicle releases after normal business hours. 2. The Contractor shall maintain an office and storage facility within the corporate limits of the City of Santa Ana and remain in compliance with any requirements imposed by the Police Department, the Planning Division or any other Department, Agency or Agent of the City of Santa Ana in accordance with federal regulations, state law, the Santa Ana Municipal Code and this agreement. 3. It is preferable that the office and storage facility be at the same location to minimize the impact on the community. However, should additional locations exist, the Contractor agrees to conduct all business from the primary facility and any costs associated with operating a secondary location and/or moving vehicles to or from that secondary location shall not be passed along to any customer covered under this agreement. 4. The primary facility shall have a sign clearly visible to the public that identifies the location as a towing service. 5. The business hours shall be clearly posted. 6. The office shall be sufficiently staffed to allow customers to speak with a company representative during normal business hours without unnecessary delay. 7. Current and approved rates pursuant to the Towing and Storage Fee Schedule shall be posted in public view in the Contractor's office and/or storage facility in compliance with California Civil Code § 3070 and CVC § 22651.07. 8. The Contractor shall comply with the provisions of CVC § 22651.1. 9. The Contractor shall maintain records of all tow services furnished by the Contractor at the primary office location. a. Invoices shall contain the required itemized information pursuant to CVC 22651.07(e). b. Itemized invoices shall contain a distinct notice upon the invoice stating, "Upon request, you are entitled to receive a copy of the "Towing Fees and Access Notice."This notice shall be contained within a bordered text box, printed in no less than 10-point type pursuant to CVC 22651.07(a)(1)(B)(3). 10. The operator's primary business office shall also maintain business records City Council 20 — 87 8/4/2026 1 CITY OF SANTA ANA relating to personnel, insurance, personnel taxes, payroll, applicable operating authorities, local operating authorities, lien sale actions, driver's record of duty status (intrastate and/or interstate), and Federal Communication Commission licensing (if applicable). 11. The Contractor agrees that a representative from the Santa Ana Police Department may inspect all business records, facilities and vehicles without notice during normal business hours. 12. The Contractor shall permit the Santa Ana Police Department to make copies of business records at their place of business or remove business records for the purpose of reproduction. 13. Lien fees, or any fees related to the preparation of a lien, shall not exceed the amounts allowable in the Towing and Storage Fee Schedule, attached hereto as Exhibit 4, and in compliance with all relevant provision of the California Vehicle Code and California Civil Code. I. STORAGE FACILITY AND VEHICLE STORAGE REQUIREMENTS 1. It is preferable that the storage facility is located at the same location as the primary business office. However, if located at a different location than the main office, the storage facility can be within the corporate limits of the City of Santa Ana or no further than three (3) miles from the corporate City limit and have an on-site release office at all storage lots. Persons seeking to take possession of their vehicle or property shall not be required to travel to more than one location to recover their vehicle from the Contractor's custody. 2. The storage facility and all vehicles towed at the direction of the City shall be made available to police personnel 24-hours per day, 7-days per week. 3. The entire storage lot must be sufficiently well lit to deter theft. Other theft deterrent devices (e.g. cameras, alarms, on-site personnel, etc.) are highly desirable. 4. The storage lot must be completely secured by a wall or fencing and a gate that is able to be locked to maintain security for stored and impounded vehicles. The minimum height requirement for the fence and gate shall be six (6) feet. 5. The storage lot shall be large enough to hold a minimum of 100 vehicles at any given location. This requirement is the minimum area reserved for Santa Ana vehicles and additional space is highly desirable. All vehicles towed by the City shall be stored within the corporate city limits and the vehicle or any of its contents shall be made available for release within the corporate city limits. If multiple storage facilities are maintained, the Contractor shall only use the secondary lot when the primary lot is full and shall not charge for transportation beyond that of the main storage facility. 6. The Contractor shall also provide an inside storage facility, which must consist of four walls with a solid roof and a door equipped with a locking device. Additional security features are highly desirable. This facility shall be sufficient to reasonably protect vehicles from theft, tampering, weather, environmental conditions or any City Council 20 — 88 8/4/2026 1 CITY OF SANTA ANA other circumstances that could cause the removal or contamination of evidence. Access to this area by employees or other individuals shall also be restricted. This facility shall be capable of storing a minimum of four (4) mid-sized vehicles for the City of Santa Ana and sufficient space to conduct forensic analysis of the vehicle on-site if necessary. 7. Vehicles impounded pursuant to CVC § 10751 shall be placed in an area of the storage facility that will provide sufficient space and privacy, allowing auto theft investigators to perform a vehicle inspection without delay. This requirement shall be required for the first ten (10) days of impound. 8. Vehicles will not be released, sold or dismantled until a signed release form has been obtained from the Santa Ana Police Department. The signed release form will be kept by the towing company as proof of authority for the release. 9. Release forms are required for impounded vehicles and vehicles with a "hold" placed on them by police department personnel. The release form will indicate they are from the Santa Ana Police Department and shall only be signed by authorized members of the Police Department. a. Stolen vehicles recovered by the Police Department will be released to the victim/owner by the Contractor with proof of ownership. Unless specifically noted, no release will be required from the Police Department. b. Stolen vehicles recovered by the Police Department requiring further investigation as determined by the handling officer will be impounded pursuant to CVC § 22655.5, thereby placing a hold on the vehicle. The impound box will be marked along with an explanation in the narrative. These vehicles will not be released until the victim/owner obtains a release from the Police Department. c. If the owner of the vehicle is unable to prove ownership to the tow agency, they will be referred to the Santa Ana Police Department and a release will be issued once ownership is established. d. If a registered owner is unable to retrieve their vehicle from storage, a vehicle authorization form shall be provided by the Contractor to the person authorized to pick-up the vehicle. The authorized recipient, on behalf of the registered owner, will be required to provide identification for the Contractor to photocopy (front/back). 10. When a vehicle is impounded, the towing company will place the word "hold" or other similar notation on the windshield of the vehicle. This is to minimize unauthorized contact with the vehicle and to provide control measures to prevent the inadvertent release. a. The responsibility for determining and placing the word "hold" or other similar notation on the windshield of the vehicle will be the responsibility of the Contractor at the time of vehicle possession. The Contractor's employee signature on the storage/impound report will acknowledge an understanding of the type of report completed by the officer and any necessary holds. The Contractor should clarify any misunderstandings or omissions on the report at this time. 11. Vehicles towed or stored with an "evidence hold" shall not be touched, moved or City Council 20 — 89 8/4/2026 1 CITY OF SANTA ANA tampered with in any manner without the written consent of the City's Project Manager or designee. 12. The Contractor agrees to tow and store vehicles taken pursuant to an "evidence hold" as defined in CVC §§ 22655.5 or 22655(a) without charge to the City and agrees to release the vehicle to the owner at the City's request. The initial towing fee shall be billed to the owner of the vehicle. Unless waived in whole or in part by the City's Project Manager, the tow company may pursue collections from the registered owner for the initial towing fees. Furthermore, the Contractor may attempt to collect these fees, or make arrangements to collect these fees, at the time of release but shall not hold the vehicle in lieu of payment unless specifically authorized by the City's Project Manager or designee. 13. In any case where the Police Department inadvertently and/or erroneously causes the impound or storage of a vehicle, or fails to properly notify the owner in a timely manner, the Contractor agrees to release the vehicle at the request of the City's Project Manager or designee and waive all fees or charges associated with the tow. 14. Any personal property released from a vehicle shall occur at the business office or primary storage facility and shall require authorization from the Police Department. All property shall be released pursuant to CVC § 22851(b) and CVC § 22651.07. Personal property includes any property not affixed to the vehicle (e.g. clothes, cell phones, papers, pull-out/detachable face radios, etc.) J. CUSTOMER SERVICE Contractor shall provide service which is accessible, courteous, responsive, timely, equitable and given in the spirit of professionalism and mutual respect. Contractor's personnel are a reflection of the City of Santa Ana and, as such, are expected to: 1. Interact with customers and City officials, whether in person or on the phone, in a pleasant, respectful and professional manner. 2. Give full attention to each customer's needs by asking questions. Provide information, products and service in an accurate, organized and complete manner. Determine that the customer's request has been fulfilled. 3. Maintain a professional demeanor at all times that is free from rude, discourteous or harassing behavior. 4. Comply with all federal, state, county, and city laws and regulations. 5. Use adequate equipment that is kept clean and neat at all times. 6. Train other Contractor employees to be polite and courteous during public contact. 7. Employ truth and accuracy in reporting customer service records City Council 20 — 90 8/4/2026 1 CITY OF SANTA ANA K. RATES AND FEES Notwithstanding other provisions of this agreement related to rates and fees, the Contractor agrees to comply with the following provisions as they relate to rates and fees charged in accordance with this agreement: 1. For services provided pursuant to this Agreement, the Contractor shall collect towing, storage and other service fees from the vehicle owner at the time of release. Said fees shall comply with the Santa Ana Police Department's Towing and Storage Fee Schedule, attached hereto as Exhibit 4, and incorporated by this reference. 2. The Contractor acknowledges that the fee schedule is intended to list the maximum amounts for services rendered but nothing in this Agreement shall preclude the Contractor from charging less than the maximum fee allowed. 3. Nothing shall prohibit a Contractor from sending a Class B, C or D tow truck to a call requiring a lighter class tow truck to perform requested services. However, the Contactor acknowledges that fees may only be charged for the class necessary to perform the requested services and not necessarily for the class of tow truck dispatched to the call. 4. No fees may be charged for personnel, equipment or services reasonably necessary to perform the required service. 5. No lien shall be placed on the vehicle for services performed or initiated, and subsequently cancelled on-scene by the Santa Ana Police Department, unless the Contractor has presented a written statement to the vehicle's registered owner or agent for the signed authorization of services to be performed pursuant to Civil Code § 3068(a). a. The Contractor shall not attempt to take possession of a vehicle in order to establish a lien for any services performed or initiated and subsequently cancelled. b. The Contractor shall not bill the City of Santa Ana or Santa Ana Police Department for any services performed or initiated, and subsequently cancelled by the department. However, in such cases, the incident shall not be considered a rotational call and the Contractor shall be returned to the top of the rotation list. 6. The Towing and Storage Fee Schedule shall be posted in the business offices, storage facilities and tow trucks pursuant to CVC § 22651.07. 7. Rate adjustments may be considered based on the criteria in Section VI of the Scope of Services, Subsection B, 4, located below. 8. Contractor's failure to comply with the Towing and Storage Fee Schedule shall be subject to disciplinary action. 9. The Contractor shall not seek payment from the City of Santa Ana for services provided pursuant to this Agreement. However, the City shall be responsible for the following charges ordered by the City pursuant to this Agreement: a. Collision cleanup pursuant to Section IV, Subsection N, below; City Council 20 — 91 8/4/2026 1 CITY OF SANTA ANA b. Other services authorized by the City's Project Manager prior to the performance of said duties. L. MISCELLANEOUS PROVISIONS 1. The Contractor shall have a Carrier Identification and a valid Motor Carrier Property (MCP) permit, which shall be provided to the City's Project Manager or designee. The expiration or suspension of the MCP shall result in immediate suspension from the rotation list as well as possible disciplinary action. 2. There may be times when the Contractor comes across a vehicle blocking the roadway although not assigned to the call or next on the rotation list. At the discretion of the officer at the scene, the Contractor may be directed to assist in moving the vehicle to the side of the roadway only. This service shall be provided without cost to the City or vehicle owner, and shall not affect the Contractor's position on the rotation list. 3. The Contractor shall be held accountable for all vehicles, personal property and vehicle accessories once the vehicle is in the possession of the driver and/or stored at their facility. The Contractor agrees to relieve the City, its officers, agents and employees of all responsibility once the vehicle is in the custody of the Contractor. 4. There shall be no photography or video recording at the scene of a tow or collision by the Contractor or any employee unless directly related to the towing operation. Photographs or video recordings shall only be directed at vehicles or the area immediately surrounding the vehicle but in no case shall capture any image of a person(s) injured or killed at the scene. 5. The Contractor, nor any employee of the Contractor, shall accept from any person or offer a gratuity to any member of the City in violation of CVC § 12110(a) and the City's gift ban ordinance. 6. The Contractor shall remain in compliance with CVC§ 10652 as required. 7. Due to the negative perception of Private Party Impounds (PPI's) and the nexus to predatory towing practices, whether actual or perceived, the City of Santa Ana and the Santa Ana Police Department have an interest in ensuring any Contractor working on its behalf is not associated with these practices. In addition, tow companies that engage in PPI's are subjected to complaints and investigations on a more frequent basis than those that do not participate in this facet of the towing business. Therefore, the City strongly discourages any Contractor assigned to the rotational tow list from engaging in PPI's within the corporate limits of the City of Santa Ana. Subject to the investigative process outlined in the RFP, any company found to be in violation of PPI regulations including, but not limited to, applicable sections of CVC§22658 or any other laws or regulations associated with PPI's shall be subject to suspension or immediate removal from the rotation list for sustained complaints or convictions for violations of the law. M. UTILIZATION OF DISPATCH AND TRACKING SOLUTIONS SOFTWARE The City currently does not use dispatch and tracking software for rotational towing administration. City Council 20 — 92 8/4/2026 1 CITY OF SANTA ANA The Contractor must be willing to enter into a separate agreement, contract, or license if the City acquires the use of dispatch and tracking software or any other software solution implemented by the City, with the owner of that proprietary software. The City shall not provide the software program, any licensing or sub- licensing thereof or any intermediary services for the procurement by the Contractor of the software program. This Contract shall not be executed by the City until the Contractor has demonstrated to the City's Project Manager or designee satisfactory compliance with the requirements set forth herein. The Contractor shall be liable for all fees, charges, rates and service charges required for the procurement and use of dispatch and tracking software or any similar software solution. N. RESPONSIBILITIES WHEN RESPONDING TO CALLS FOR SERVICES 1. When the Contractor is called to the scene of a vehicle tow or a collision scene, the Contractor's employee will clean-up all debris at the scene in accordance with CVC § 27700 without charge to the City. a. Police employees should not call a rotational tow to the scene of a collision for the sole purpose of cleaning up debris. However, should this occur or become necessary, the Contractor may bill the City for the cost of the response in accordance with the City's Towing and Storage Fee Schedule. O. PERFORMANCE DURING INCLEMENT WEATHER OR DISASTERS 1. The Contractor acknowledges that the services provided under this contract are integral to the operations of the City of Santa Ana and the Santa Ana Police Department. Therefore, the Contractor agrees to perform the duties of this contract regardless of weather or other adverse conditions including, but not limited to, any disasters whether man-made or acts of God. 2. During periods of inclement weather or disaster, the Contractor shall agree to adjust staffing levels to meet the increased demands for service during these times. 3. Should the Contractor be unable to fulfill their responsibilities under the conditions described in this section, the Contractor shall be responsible for any and all costs incurred by the City should the need to hire outside contractors become necessary to meet the needs of the Police Department due to the Contractor's default. P. PROTECTION OF THE PUBLIC AND DAMAGES TO EXISTING STRUCTURES 1. The Contractor shall exercise due care and caution at all times for the protection of all persons and property. All fines, penalties and/or repair charges resulting from the Contractor's actions shall be the sole responsibility of the Contractor. 2. Understanding that the Contractor will respond to calls involving traffic collisions or traffic hazards, and pursuant to CVC § 22513, the Contractor shall only place or use equipment to block vehicle traffic lanes or render assistance to a motorist while City Council 20 — 93 8/4/2026 1 CITY OF SANTA ANA exercising due care for the safety of the tow truck driver, the motorist and the motoring public. Tow truck drivers should be trained in scene management in accordance with this section. The Contractor shall ensure that all appropriate traffic safety warning devices are utilized as deemed necessary. 3. Contractors will be required to respond to calls where vehicles have collided with other objects and may have already caused damage to varying degrees. The methods proposed by the Contractor for towing and recovery services shall be reasonable and consistent with industry standards, best practices, and in a manner that shall not cause unnecessary additional harm, deface or damage any City or private property. In the event that damage to the City's right-of-way or private property has occurred due to the negligence of the Contractor, the Contractor shall be solely responsible for its repair or replacement in excess of the amount covered by the required insurance. Q. RECORDS 1. The Contractor shall keep accurate records concerning all vehicle tows, vehicle storages and vehicle releases or disposition. 2. In addition, the Contractor shall maintain accurate records of his/her employees or agents and provide the City with names and telephone numbers of emergency contact employees. 3. The Contractor shall complete a report each calendar month indicating the number of calls for service, the number of vehicles towed, the number of vehicles in storage (regular and secure) and their current status, vehicles released, vehicles sent to lien sale, the status of any other vehicles or services rendered by the Contractor on behalf of the City, GPS information (if requested by the City) or any other information as may be required by the City's Project Manager or designee. 4. A phone log will be submitted monthly of all calls from the Santa Ana Police Department to the Contractor, identifying whether or not those calls required a request for service, and a description of the action taken as a result of the call. 5. The Contractor shall provide monthly customer service phone logs from the public, indicating name, date, time and phone number of caller, reason for the call, any specific requests, the Contractor's response or action, and the amount of time required to address request. Such logs shall be accurate and truthful. 6. The Contractor shall permit the City to inspect and audit its books and records regarding City provided services at any reasonable time. R. AUDITS AND INSPECTIONS The Chief of Police or his designee shall conduct regular audits and inspections of the Contractor(s) assigned to this project to ensure they are fulfilling their responsibilities in accordance with the terms and conditions of this agreement. All work found during such audits or inspections to be substandard or failing to conform to the requirements of this agreement shall be corrected immediately by the Contractor and the City shall have City Council 20 — 94 8/4/2026 1 CITY OF SANTA ANA the right to immediately suspend the Contractor from the rotation list until the issue(s) is/are corrected. Failure to correct, asset forth in Section 13, Subsection b, of the Agreement may result in termination of the contract. S. INVESTIGATION OF ALLEGED VIOLATIONS, RULES, OR TERMS AND CONDITIONS OF AGREEMENT Whenever an alleged violation is lodged against a Contractor or initiated by the Police Department, the Traffic Commander shall assign a supervisor from the Traffic Division to investigate any allegations. A fair, impartial and comprehensive investigation shall be conducted and the findings documented for review. To the extent required by law, the Contractor shall cooperate fully in the investigation and provide any documentation requested by the investigator to assist in making a finding. In addition, the Contractor shall be given the opportunity, either orally or in writing,to respond to the complaint at the point deemed appropriate by the investigator. The City expects that the Contractor will demonstrate professional business practices and truth in reporting as it relates to any records or information requested. Violations shall include, but not be limited to, situations such as poor customer service, failure to comply with non-safety related terms of the agreement, or minor equipment or facility deficiencies, situations involving honesty, integrity, safety, security, gross overcharging of a customer or a pattern of overcharging, failure to comply with the provisions of CVC § 22658 as it relates to PPI's, criminal violations involving such crimes as DUI, drug related offenses, theft, or any other crimes involving moral turpitude, or significant, repeated or flagrant violations of this agreement. If it is determined that criminal charges are appropriate, the assigned investigator shall document the incident on a crime report and present the case to the appropriate prosecuting authority for review. Based on the nature and seriousness of the misconduct being investigated, the Chief of Police may temporarily suspend the Contractor, or its agent individually, from the rotation list until the investigation is completed and a proper disposition is reached. The standard for sustaining a violation made against the Contractor or the Contractor's agent shall be a preponderance of the evidence, regardless of the nature of the violation. Other investigative findings may include unfounded (false or factually incorrect), exonerated (action occurred but was lawful or within the terms of this agreement) or not sustained (inconclusive due to insufficient evidence or independent witnesses). All alleged violations shall be forwarded to the Traffic Commander for review. Upon a determination of a sustained violation, a recommendation for discipline shall be made, if appropriate. City Council 20 — 95 8/4/2026 1 CITY OF SANTA ANA T. DISCIPLINARY ACTION The Contractor agrees that failure by the Contractor, or its agent, to comply with the law or terms and conditions of this agreement shall be cause for disciplinary action. However, nothing in this agreement shall preclude the City from taking appropriate enforcement action for violations of the law. Within 60 days of receipt of an alleged violation, the Traffic Commander shall review the findings of the investigation and recommend disciplinary action, if appropriate. The Traffic Commander shall take into account the nature of the alleged violation, the findings of the investigation, past violations made against the Contractor, and/or sustained against the Contractor, and past practice of the Department to maintain equitable treatment of all Contractors assigned to the rotational tow list. Depending on the nature and complexity of the sustained violation, the Traffic Commander may allow the Contractor or designee to provide a brief written statement for consideration and/or may contact Contractor to ask additional questions. Disciplinary action shall typically be progressive in nature and based on the Contractor's record during the previous 5 years from the date of the sustained violation. Therefore, multiple violations for similar offenses, regardless of their severity, will result in increased disciplinary action. However, this does not preclude the Traffic Commander from recommending more serious disciplinary actions where violations have been committed or there are aggravating factors associated with the misconduct. The following actions may be recommended: 1. No further action. 2. Issue a written warning. 3. Impose a suspension for violations (1 to 30-days). 4. Impose a suspension for significant, flagrant, repeated, or multiple violations (30 to 90- days). 5. Termination of the contract for cause and immediate removal from the rotation list. The Contractor shall be notified in writing of the City's intent to impose disciplinary action. The Traffic Commander shall have the authority to impose discipline up to and including the imposition of a suspension for violations as long as the suspension does not exceed 30-days in length. However, nothing in this article shall preclude the Traffic Commander from reducing the recommended discipline based on mitigating factors. Recommended suspensions exceeding 30-days in length or termination from the rotation list shall be approved by the Field Operations Bureau Commander prior to imposition. The Traffic Commander may recommend to the Chief of Police the immediate termination of this agreement if the conduct of the Contractor, or its agents, are determined to pose a danger to the public, have an excessive number of violations that tax the investigative resources of the Police Department, or the Contractor's actions reflect negatively upon the City. City Council 20 — 96 8/4/2026 1 CITY OF SANTA ANA U. RIGHT TO APPEAL Upon receipt of a notice to impose disciplinary action,the Contractor shall have the right to submit a written appeal within ten (10) business days to the Field Operations Bureau Commander. Upon receipt of the written appeal, the Field Operations Bureau Commander shall issue their findings in writing within ten (10) business days. Upon receipt of the Field Operations Bureau Commander's finding(s), if the Contractor disagrees with the findings, the Contractor's final remedy is submitting a written final appeal to the Chief of Police with a copy to the Traffic Commander. Upon receipt of the Contractor's final written appeal,the Chief of Police shall issue a written decision within (10) business days. The decision of the Chief of Police shall be final. Disciplinary action shall not be imposed until the appeal process has been exhausted. However, if the conduct of the Contractor is deemed to be so egregious or poses a danger to public safety, the City may exercise its right to immediately suspend the Contractor as set forth in this agreement. Failure to submit a written appeal will waive the Contractor's right to further appeal and disciplinary action shall be imposed. In the event the City serves the Contractor with Notice of Termination from the Contract and the Contractor seeks an appeal, the contractor will retain its position on the rotation and disciplinary action will be delayed pending the appeal process. In the event the CITY elects to modify the discipline imposed on the Contractor, the Contractor agrees they shall not be entitled to recover any costs, compensation, damages, losses, and/or expenses of any type or description from or file a claim against the City, its officers, employees, and appointees, arising out of or related to, in any manner, a violation alleged against, or discipline imposed upon the Contractor. V. SUPERVISION OF CONTRACT AND MEETINGS WITH CITY All work shall meet with the approval of the Santa Ana Police Department. As determined necessary by the City, there shall be a minimum of one monthly meeting with the Contractor and the City representative during the first year to determine progress and to establish areas needing attention. Status reports of activities performed by the Contractor will be submitted in writing to the City on a monthly basis or as determined necessary by the City. Any specific problem area which does not meet the conditions of the specifications set forth in Exhibit A or the Agreement shall be called to the attention of the Contractor and if not corrected, may result in the Contractor being found in default of this agreement which may result in suspension from the rotation list until the issue(s) is/are correct in a manner satisfactory to the City or termination of the Agreement. City Council 20 — 97 8/4/2026 EXHIBIT B COMPENSATION Fee Proposal including hourly rates if applicable City Council 20 — 98 8/4/2026 AUTHORIZED TOWING AND STORAGE FEE SCHEDULE* Service Fee Stored Vehicle Release Fee (PD) N/A Class A $235.00 Class B or Flatbed $287.00 Class C $421.00 Class D $468.00 Dolly, Go-Jacks or Linkage Fee $62.00 Rollover or Winching Fee $136.00 Clean-up Fee (fee to City capped $62.00 at $35.00 per occurrence Hazmat Fee (per five (5) gallon $119.00 bucket Vehicle Storage Fees (Daily) Class A— Outside $72.00 Class A— Inside $79.00 Class B — Outside $84.00 Class B — Inside $89.00 Class C or Class D— Outside $88.00 Class C or Class D— Inside $95.00 50% of the After Hours Release authorized towing char e 50% of the Minimum Service Call or Drop Fee authorized towing char e As authorized by Lien Sale the California Civil and Vehicle Codes Mileage (per mile outside the corporate city limits) $9.00 * Fees indicated herein will become the City's maximum authorized rates effective at the time of contract implementation; minimum 1 hour. Santa Ana unCl 8/4/2026 (revision 5/ ) EXHIBIT C INSURANCE REQUIREMENTS City Council 20 — 100 8/4/2026 11 CITY OF SANTA ANA EXHIBIT 3 - INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal&advertising injury with limits no less than$2,000,000 per occurrence and$4,000,000 aggregate. • Commercial Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California,with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. • Garagekeeper's Legal Liability:with a limit not less than$1,000,000 combined single limit per occurrence and $2,000,000 aggregate. Suppose Contractor maintains broader coverage and/or higher limits than the minimums shown above. In that case, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies)agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. FOR PROPOSER'S REFERENCE ONLY City Council 20 — 101 8/4/2026 11 CITY OF SANTA ANA 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty(30)days prior written notice has been given to City. Ten (10)days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and location of event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting" coverage for a minimum of three (3)years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. FOR PROPOSER'S REFERENCE ONLY City Council 20 — 102 8/4/2026 EXHIBIT 3 SERVICE AGREEMENT ROTATIONAL TOW PROVIDER THIS AGREEMENT is made and entered into on this 4th day of August, 2026 by and between Standard Enterprises, Inc., a California corporation dba To' and Mo' Towing (hereinafter "Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. On May 5, 2026, the City issued a Request for Proposal No. 26-057 ("UP"), by which it sought proposals for police rotational towing and storage services B. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide services described in the scope of work that was included in the RFP. The RFP is referenced herein as if incorporated in full. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shalt provide vehicle towing and storage service at the request of the Santa Ana Police Department, on a rotational basis, in accordance with the terms and conditions set forth in the Scope of Service, attached hereto as Exhibit A and incorporated by this reference. The City intends to contract with several tow companies to provide necessary towing services on a rotational basis, "Towing services may include,but are not limited to,towing vehicles from public or private property at the direction of Police employees, owner's request for a tow made via the Police Department, the storage of vehicles, the secure storage of vehicles containing evidentiary value, debris clean—up and removal, recovery services and administrative oversight of vehicles in the custody of the Contractor. 2. COMPENSATION a. The parties intend that towing and storage fees will be paid by the vehicle owner at the rates aid charges set forth in Contractor's then current and approved fee schedule, attached as Exhibit B and incorporated by this reference. b. When Contractor provides services chargeable to the City as set forth in Exhibit A,the Contractor shall submit a monthly invoice by the 15th of the month to the City for any such services rendered in the prior month, if applicable, The invoice shall include all Page 1 of 9 City Council 20 — 103 8/4/2026 information enumerated in California Vehicle Code("CVC") §22651.07(e)and include the following information: i. Contractor's invoice number ii. Santa Ana Police Department's case number c. Payment by City shall be made within sixty (60) days following receipt of proper invoice, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance for professional towing services or in accordance with the standards set forth in this agreement. d, City imposed storage fees received by the contractor shall be remitted to the City by the 15th of each month for any and all vehicles released during the prior month. A vehicle release report, which reconciles the vehicles released by the contractor, will also accompany the payment to the City. Payments shall be remitted to: Santa Ana Police Department Attention: Det. Sgt. Ricardo Diaz--Traffic Division 60 Civic Center Plaza Santa Ana,CA 92702 e. Adjustments to the Towing and Storage Fee Schedule The Police Rotational Tow Manager or his designee shall examine the towing and storage rates authorized in accordance with this agreement on an annual basis. The Program Manager may adjust the annual towing and storage rates based on the most recent statistics, as follows: the two indices which will be used for determining adjustments to the towing and storage fee schedule shall be the prior twelve (12) months, reporting month. December, Consumer Price Index (CPI) for All Urban Consumers for Los Angeles-Anaheim-Riverside Consolidated Metropolitan. Statistical Area,published by the United States Department of Labor's Bureau of Labor Statistics or any relevant successor for the Orange County area, and the twelve (12) month December Producer Price Index for Petroleum (PPI). The adjustment formula shall be as follows: The CPI shall be weighted at ninety (90%) percent and PPI shall be weighted at ten. (10%) percent. However, fee adjustments will only be made if justified and shall occur at the sole discretion of the Chief of Police based on recommendations from the Police Rotational Tow Program Manager, 3. TERM This Agreement shall commence on September 1, 2026 and continue for a one (1) year term until August 31, 2027, with the option for the City to grant up to four (4) one (1) year extension(s), exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15,below 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an Page 2 of 9 City Council 20 — 104 8/4/2026 I independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement;however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Insurance requirements are attached hereto as Exhibit C. 6. HOLD HARMFLESS/INDEMNIFICATION To the fullest extent permitted by law, Contractor shall indemnify, defend and hold harmless City, its officers, agents and employees (collectively, the "Indemnified Parties") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments,fines,penalties,liabilities,costs and expenses(including,without limitation,attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or indirectly) to any work performed or services provided under this Contract (including, without limitation, defects in workmanship and/or materials) or Contractor's presence or activities conducted performing the work (including the negligent and/or willful acts, errors and/or omissions of Contractor, its principals, officers, agents, employees, vendors, suppliers, contractors, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable for any or all of them).Notwithstanding the foregoing, nothing herein shall be construed to require Contractor to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action on or to enforce the terms of this Contract. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Contractor. 7. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three(3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents,proceedings, and activities related to this Agreement for a period of three Page 3 of 9 City Council 20 — 105 8/4/2026 i I (3)years from the date of final payment to Contractor under this Agreement. 8. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b) is,through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Contractor without reference to information disclosed by the City. 9. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CaIPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and. regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest,it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. Page 4 of 9 City Council 20 — 106 8/4/2026 e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. 10. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed,religion, sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age,national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and.regulations. 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof,shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein, 12. ASSIGNMENT a. Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment,transfer, delegation or subcontract without the City's prior written consent shall be considered null and void, a. Unless previously approved by the City, the sale or transfer of the controlling interest in a company shall be cause for immediate termination of this contract and the Contractor shall be replaced on the Rotational Tow List by another company on an existing eligibility list or during a future RFQ process. 13. TERMINATION a. The City reserves the right to immediately terminate the contract, without penalty, for cause. Page 5 of 9 City Council 20 — 107 8/4/2026 f i b. In the event Contractor fails or refuses to timely perform any of the provisions of this Agreement in the manner required, or if Contractor violates any provision of this Agreement, Contractor shall be deemed in default. City shall provide written notice of such default to Contractor's Proje ct Manager. If possible, the Contractor shall cure said default within a period of two (2) working days. If such cure is not completed in a timely manner, City may terminate the Agreement forthwith by giving written notice to Contractor' s Project Manager, The City may, in addition to the other remedies provided in this Agreement or authorized by law, terminate this Agreement by giving written notice of termination. Contractor shall be responsible for all costs incurred by City,including replacement costs of equipment and labor required to provide service during Contractor's default. C. As described in Exhibit A, concerning the investigation and disposition of violations, the City may terminate this agreement immediately for cause if it has been determined by the Traffic Commander, with concurrence from the Field Operations Bureau Commander, that the Contractor has committed rule violations associated with this agreement, or has committed violations of the law, and termination of the contract is deemed to be the appropriate disposition. d. This agreement may be terminated without cause by City by written notice delivered to the Contractor either personally or by mail,thirty(30)days prior to the end of the then current term. Upon termination, City shall pay Contractor for services rendered as specified in the Agreement prior to the effective date of termination. 14. CONTRACTOR OPTION FOR TERMINATION The Contractor may request termination of the contract when conditions during the contract make it impossible to perform or when prevented from proceeding with the contract by act of God, by law or official action of a. public authority or in the event of nonpayment by the City. Such request will require ninety(90) days written notice prior to contract termination date requested. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City thirty(30) working days to cure the alleged breach. 15. EMPLOYMENT OPPORTUNITIES FOR SANTA ANA RESIDENTS Contractor shall make every effort to solicit and advertise employment opportunities to Santa Ana residents, The City shall inform the Contractor of areas to publicize recruitment opportunities, such as work centers and community centers. Contractor shall provide to City, a description of efforts and procedures used to notify residents of employment opportunities as they occur but, at a minimum, once each year prior to the City exercising its option to extend the contract. Page 6 of 9 City Council 20 — 108 8/4/2026 16. CONTRACTOR' S PARTICIPATION AT COMMUNITY MEETINGS EVENTS AND PUBLIC AWARENESS CAMPAIGNS If requested by City, the Contractor shall agree to participate in community meetings, community events and public awareness campaigns, such as National Night Out, DUI presentations or any other neighborhood or City event. Such participation shall be upon City Y request provided with reasonable notice of th q p e event. Such events will w not exceed four(4)requests per year. 17. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS a. Contractor shall perform all requirements under this contract in strict observance of and in compliance with all applicable environmental,traffic, safety and any other laws, regulations, ordinances, codes and any other legislative or statutory requirements. b. Contractor warrants that the performance of services under this contract shall be compliant with the current requirements of the Occupational Safety and Health Act (OSHA)and as it may be amended or updated throughout the term of this contract. 18. FINES The Contractor shall be liable for all violation fines levied against the City by any Federal, State or local agency, including but not limited to the Air Quality Management District(AQMD), and the Regional Water Quality Control Board, due to the action or failure to act by Contractor. 19. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy,No waiver of any breach,failure or right,or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 20. JURISDICTION-VENTIE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California, Both parties further agree that Orange County,California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 21. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals,waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Page 7 of 9 City Council 20 — 109 8/4/2026 i Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of Us Agreement. 22. NOTICE Any notice,tender, demand, delivery, or other communication pursuant to this Agreement shall be in writingand shall be deemed to be given if delivered properly g v red in person or mailed by first class or certified mail,postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Chief of Police City of Santa Ana 60 Civic Center Plaza Santa Ana, California 92702 Fax: 714-245-8190 Traffic Division City of Santa Ana Santa Ana Police Department Attn: Traffic Commander 60 Civic Center Plaza Santa Ana, CA 92702 Fax 714-245-8190 City Attorney's Office City of Santa Ana Attn: Police Legal Advisor 20 Civic Center Plaza Santa Ana, CA 92702 Fax (714) 647-6515 To Contractor: Standard Enterprise, Inc. dba To' and Mo' Towing Attn: Modesto Sanchez, CEO 518 N. Poinsettia Street Santa Ana, CA 92701 Page 8 of 9 City Council 20 — 110 8/4/2026 A party may ehanpQ its addles" by giving notice ill wl'iting to the other party. l flereaft,_r, irl'% ro fill)Iunicalion shall be addressed) mica 11-MISlnitted to the new address. hf sent by mall. ecliilillllnleiltttlll Shall be effect'" oi• deenlcd to have been given three (3) days halter it has been deposited in the United States snail, duly registered or certifted, with postage prepaid, and adth'essecl as scl fot'th above. if sent by flax, comillunication shall be effective or decilled to leave l?cell given twenty-lour(24) hours alter the three scl forth oil the transmission report issued by tile trallsnlitting facsimile Machine, addressed as set forth above. For purposes of calc:ulatillg these tiilic frames,weekends, federal,state,Comity or City holidays shall be excluded. 23. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City billy, including reasonable costs and attorney's fees, for any injuries or cianlages to City in the event that such authority or power is not, in fact,held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the elate and year first above writtetl. ATTEST; CITY OF SANTA ANA Jennifer I,. Hall Alvaro Nuncr. City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney Bralw0f) 5alvatierra odesto.,allellez Assistant City Attorney c1l." ) M"COMME'NDED F01Z APPROVAL Hobelt 10Xdrigut?r !'liief of Pulitx Leo ,,i tj City Council 20 — 111 8/4/2026 i 1 EXHTBTT A i SCOPE OF SERVICES I City Council 20 — 112 8/4/2026 CITY OF SANTA ANA EXHIBIT A SCOPE OF SERVICES I. SCOPE OF SERVICES A consultant hired pursuant to this RFP shall be responsible for Police Rotational Towing and Storage Services with the Santa Ana Police Department, as outlined in the SAMC § 32-107. The successful Contractor(s) must agree to perform all services as outlined herein within the corporate city limits of the City of Santa Ana or any other jurisdiction as directed by a member of the Santa Ana Police Department. if. IMPLEMENTATION A. The selected Contractor(s) will collectively assume responsibility for all towing and storage needs, and all other related functions as described in the RFP, for the Santa Ana Police Department on a rotational basis. B. The Contractor shall ensure that all employees working on this project meet the minimum personnel and training standards identified herein. In addition, the Contractor should include a list of additional training provided to the Contractor's staff demonstrating proficiency and excellence in the field. C. City Staff shall have the right to modify, reduce or delete rotational tow services and remove contract personnel with prior notice to Contractor. The Contractor shall provide sufficient personnel and equipment, but in no case less than the minimum required,to carry out the duties contained in this RFP within specified timelines. III. USE OF ROTATIONAL TOW LIST A. CRITERIA AND RULES FOR USE BY POLICE EMPLOYEES The City agrees to utilize the rotational tow list for all service requests initiated by members of the Santa Ana Police Department except where provided for in this agreement. Therefore, the City agrees to operate under the following policy guidelines unless reasonably necessary to deviate due to exigent or unforeseen circumstances: 1. Whenever the driver or owner specifies a particular club, association or tow service to care for his/her vehicle, the garage or tow service requested shall be called and such calls shall not constitute a rotational tow call. 2. When a driver does not specify a particular garage or tow service, the garage or City Council 20 — 113 8/4/2026 w" 1� CITY OF SANTA ANA tow service called shall be taken from the rotational list in numerical order. When more than one vehicle is to be towed from a collision scene and the drivers do not specify a preference, the rotation list shall be followed on the basis of one tow truck for each vehicle utilizing the numerical rotational order. The rotation list shall be followed on a per vehicle basis rather than per collision or call for service. When multiple Contactors are called to the same incident,the distribution of vehicles shall be determined by the police officer at the scene. 3. If the eligible Contractor does not answer the telephone or acknowledge the call via a software dispatch system, is unable to respond, unable to perform the required services, refuses to respond or provide the requested service, or is cancelled due to an excessive response time, that company shall be passed over and shall not be eligible until the Contractor comes up on the rotation list again. 4. It shall be the responsibility of the Contractor to notify the Police Department if it is unable to respond within the required time limit or with the appropriate equipment for the type of service requested. 5. If it is determined, the Contractor is not needed and is cancelled by the Police Department or the vehicle owner, the Contractor shall be placed back on top of the rotation list and no charge shall result from the call. 6. The rotation list shall be used on occasions where an officer stores or impounds a vehicle and the driver or owner is not consulted or is not present. 7. All employees of the Police Department are specifically prohibited from soliciting or recommending any garage or tow service, either directly or indirectly. All officers are directed to ascertain from the party in charge of the vehicle as to their preference of a towing agency. A request of "no preference" by the person in charge will be relayed to dispatch by the officer and will result in a call to the Contractor that is next up on the rotation list. B. REPORTING PROCEDURES 1. All officers requesting a tow truck from the rotational list for the towing, storing or impounding of a vehicle shall complete the Santa Ana Police Department storage/impound form when required by Departmental policy or procedure. The form shall be signed by both the officer and the driver of the tow truck. A copy of the Santa Ana Police Department storage/impound form shall be given to the tow truck driver prior to the vehicle being towed from the scene. IV. CONTRACTOR REQUIREMENTS AND RESPONSIBILITIES A. WORKING HOURS AND RESPONSE TIMES 1. All services under this contact shall be available 24-hours per day, seven (7) days per week, 365-days per year without exception. 2. The Contractor shall also make reasonable accommodations for its personnel to City Council 20 — 114 8/4/2026 CITY OF SANTA ANA �l attend meetings with City staff from the Police Department, City Attorney's Office or any other City Agency as required by the Project Manager. 3. The Contractor shall be required to have a dispatcher on-duty 24-hours per day with the capability to communicate instantly with all trucks and/or drivers assigned to this project. 4. All requests for tow services shall be acknowledged or refused within three (3) minutes by the Contractor's dispatcher. a. A 20-minute response time is required for tow requests requiring a Class A tow truck. b. The Contractor shall be required to comply with this requirement by providing appropriate staffing levels and, if necessary, strategically staging personnel during peak traffic times to allow drivers sufficient time to arrive while complying with all traffic laws and regulations in their response to service requests. c. For any request requiring a Class B, C or Class D tow truck, the Contractor shall have the necessary equipment on scene within 45 minutes of notification by the Police Department's Communications Division if a Department employee identifies the need for such equipment or when determined by the Contractor's employee after responding to the scene and assessing the situation. 5. The Contractor shall be required to have a minimum of one (1) driver on duty 24- hours per day, seven (7) days per week. In addition, the Contractor shall have at least one (1) other driver on-call or stand-by. a. The contractor is expected to have a Class A, B, C, and D driver available at all times. b. Contractor is expected to have a Class A, B, C, and D tow truck available at all times. B. CONTRACTOR AND PROJECT MANAGEMENT REQUIREMENTS 1. The Contractor shall furnish all personnel necessary to fulfill the obligations of this RFP. 2. A list identifying the names of all personnel assigned to work on this project on behalf of the Contractor shall be provided to the City's Project Manager or designee. This information shall include the name, date of birth, driver's license number, social security number, business and residence addresses, the Contractor's Project Manager and secondary supervisor, and all tow truck operators working pursuant to this agreement. 3. The Contractor shall identify the person assigned as the Contractor's Project Manager for this project. That person shall be available to the City during normal business hours and will be the primary contact between the City and the Contractor on matters relating City Council 20 — 115 8/4/2026 w �) l CITY OF SANTA ANA to the enforcement services provided through this RFP. This person shall have substantial expertise and experience in tow and recovery operations as well as business operations for the company. 4. The Contractor's Project Manager shall be the primary daily operations contact to the City and as such, shall do the following: a. Respond to complaints from the Police Department, customers or the community. A copy of any complaints lodged directly with the Contractor regarding services provided under this contract shall be provided to the City's Project Manager or designee immediately as well as the steps being taking to resolve the complaint and the date a resolution can be expected. A copy of the final disposition shall also be provided to the Project Manager or designee within 15-days unless an extension has been granted in writing prior by the Project Manager. b. Contact the City's designee at least once per month to discuss and clarify operational assignments and expectations; c. Ensure that the Contractor's personnel perform the duties as required by the RFP; and d. Prepare and submit monthly reports as required. 5. The Contractor shall be required to designate a second person that may be contacted in the absence of the Contractor's Project Manager. This person shall also have authority over the Contractor's personnel and shall be a member of the Contractor's staff with authority to represent the Contractor on policy matters. C. CONTRACTOR'S PERSONNEL REQUIREMENTS 1. Each of the Contractor's employees performing work pursuant to this RFP shall: a. Be approved by the Project Manager or designee to perform work on behalf of the City. b. Have abilityto read, write legibly, speak and comprehend the English language -Bilingual fluency in Spanish or other language approved on the City's bilingual list is preferred. c. Be a minimum of 18 years of age; d. All tow truck drivers employed by the Contractor and used for this project must be competent and proficient in all aspects of their duties related to tow and recovery services. This requirement shall provide that any tow driver responding to a scene will be capable of safely towing and/or recovering a vehicle under most circumstances without delay. e. All tow truck drivers employed by the Contractor shall complete an approved tow truck driver training program approved by the California Highway Patrol (CHP) pursuant to their Tow Service Agreement Advisory Committee (TSAAC) prior to performing any work related to this project. Upon selection, proof of successful course completion, the name of the provider and the curriculum taught shall be provided to the Project Manager or designee prior to any driver performing anywork on behalf of the City. A list of the 2019-2020 TSACCA training providers may be found in Exhibit 5 of this agreement or in the CHP's2019-2020 Tow Service Agreement available at City Council 20 — 116 8/4/2026 w I� CITY OF SANTA ANA https://www.chp.ca.gov/ResearchAndPlanningSectionSite/Documents/2019- 2020 TSA.pdf 2. Pass a background and fingerprint check that shall include a review of the employee's criminal history that would pose a liability for the City including crimes of violence, moral turpitude, theft or unsafe driving practices. Contractor is responsible for providing and running all background checks. 3. The Contractor and all tow truck drivers shall be required to participate in a controlled substance and alcohol testing (CSAT) program and provide proof of enrollment. a. Drivers requiring a Class A, Class B or commercial Class C (endorsed for hazardous materials transportation) shall participate in a CSAT program as defined in the Code of Federal Regulations, Title 49, Parts 40 and 382. b. Drivers not required to possess a Class A, Class B or commercial Class C license shall also be enrolled in a CSAT program substantially similar to the requirements outlined above. c. The Contractor shall ensure selection pools for commercial and non- commercial licensed drivers are maintained separately. d. A driver possessing a non-commercial driver's license who returns with a positive test result shall meet the same reinstatement requirements as a driver required to possess a commercial driver's license. 4. All employees assigned by the Contractor shall have a valid California driver's license and remain in good standing with the California Department of Motor Vehicles. a. Tow truck drivers must possess the proper license class, including endorsements, for any tow truck or combination of tow truck and vehicle they operate in the performance of their duties pursuant to this contract. Tow truck drivers shall remain certified and in compliance with CVC § 12520 at all times. b. The Contractor and all tow truck drivers shall be enrolled in the Employer Pull Notice (EPN) program. i. The Contractor shall provide a current list of drivers and a copy of the EPN report. ii. Newly hired tow truck drivers shall be enrolled in the EPN program and proof provided to the Santa Ana Police Department within 30 days of the employee's hire date. 5. Only employees of the Contractor necessary to complete an assignment shall respond to the scene of a request for service (no spouse, children, animals, etc.). 6. Tow truck drivers shall perform all towing and recovery operations in the safest and most expedient manner possible. 7. Under no circumstances shall a Contractor's employee carry or be armed with any type of weapon whatsoever while providing service pursuant to this RFP. 8. The Contractor shall provide and pay for all uniforms for contract personnel City Council 20 — 117 8/4/2026 A3 � t� CITY OF SANTA ANA assigned to work in the field. a. Uniform specifications shall include the name of the company and the employee's name affixed to the employee's shirt. b. The City's Project Manager or designee shall review and approve all uniforms. Uniforms shall fit properly without excessive wear. The uniform must be clean, free of any offensive odors and present a neat appearance. c. All tow truck drivers shall wear appropriate safety garments(e.g. vests,jackets, shirts, retroreflective clothing) in accordance with California Code of Regulations, Title 8, § 1598. If the tow truck driver is working on a Federal-aid highway, the operator shall comply with the guidelines contained in the Federal Code of Regulations, Title 23, Highways, Chapter 1, Federal Highway Administration, Department of Transportation, Part 634, Worker Visibility, which requires high-visibility personal protective safety clothing to be worn that meets the Performance 2 or 3 requirements of the ANSMSEA 107-2004. 9. The City's Project Manager or designee shall conduct the final review of all contract employees prior to being assigned to perform services related to this project on behalf of the City of Santa Ana. The Chief of Police or his designee has the ultimate authority and discretion regarding personnel working under this contract. The Chief of Police or his designee may remove contract personnel, upon telephone notification to the Contractor. D. REQUIRED TOW VEHICLES AND EQUIPMENT 1. At a minimum, the Contractor shall possess, maintain and be the listed registered owner of the following classes of tow vehicles (meeting requirements as defined in the most current version of CHP 234B—Tow Truck Inspection Guide): a. Four(4) Class A tow trucks designed for light duty towing operations. b. One(1) Class B tow truck designed for medium duty towing operations. c. One (1) Class C tow truck designed for heavy duty towing operations. d. One (1) Class D tow truck designed for heavy duty towing operations. 2. The Contractor shall provide a listing of all towing vehicles or any substitute vehicle that may be used pursuant to this agreement. Such list must provide the following information: a. Make, model, and year. b. Tow truck classification (e.g. Class A). c. Vehicle and engine identification numbers. d. Company identification number. e. California license number. f. Company vehicle color(s). 3. The company name, business address, telephone number and tow truck identification number shall be permanently and properly affixed to each vehicle in a manner prescribed pursuant to CVC § 27907. City Council 20 — 118 8/4/2026 P�rl CITY OF SANTA ANA 4. There shall be no words or language affixed to the vehicle associating the Contractor or the vehicle with the Santa Ana Police Department (e.g. "official police tow") without the prior written approval of the City's Project Manager. 5. At no time shall the Contractor exceed the gross vehicle weight rating (GVWR) and/or safe loading requirements of the tow truck, including, but not limited to, exceeding the tow trucks GVWR, front axle weight rating, rear axle weight rating, maximum tire weight ratings, or failure to maintain 50 percent of the tow truck's unladen weight on the front axle when lifting or carrying a load. 6. The authorized Towing and Storage Fee Schedule shall be posted in public view in all tow trucks. 7. All of the vehicles identified above and used in accordance with this agreement shall be equipped with the minimum equipment required to perform towing operations as well as the equipment pursuant to CVC § 27700 and the "Service and Other Equipment" section of the CHP 234B (Tow Truck Inspection Guide) form. The Contractor may also be required to carry any other safety devices reasonably required by the City. 8. The contractor shall maintain all vehicles and equipment in good repair for use by the Contractor's employees assigned to perform services pursuant to this agreement. The Contractor shall be responsible for, and pay for all operating expenses, equipment, maintenance and insurance for vehicles assigned to perform work related to this agreement. All tow trucks shall be equipped and maintained in accordance with applicable sections from the California Vehicle Code, Title 13 of the California Code of Regulations, the requirements of this RFP and industry standards. 9. All vehicles shall be kept clean, be free of offensive odors and maintain a professional appearance. 10. All tow trucks shall be inspected annually by the California Highway Patrol and maintain a current Commercial Vehicle Safety Alliance (CVSA) decal. The Contractor shall provide current copies of CHP 234B (Tow Truck Inspection Guide) and CHP 407F (Safetynet Driver/Vehicle Inspection Report) for each vehicle to the City's Project Manager or designee. 11. The Contractor agrees that the Santa Ana Police Department may inspect any vehicle, without prior notice, at any time during normal business hours. 12. The Contractor shall provide instant communication access via cellular phone or radio to all personnel while performing their duties. E. GLOBAL POSITIONING SYSTEM (GPS) It is highly desirable for the Contractor to provide GPS capabilities in all of their tow trucks. If offered for consideration in the Contractor's Response, the City and City Council 20 — 119 8/4/2026 CITY OF SANTA ANA Contractor shall be able to view this information via computer in real time and the Contractor shall provide GPS reports at the request of the City. F. CONTRACTOR'S BUSINESS OFFICE REQUIREMENTS 1. The Contractor will also be required to maintain office hours between 8:00 am and 5:00 pm, seven (7) days a week, 365 days per year so vehicle owners can retrieve stored or impounded vehicles. An applicable gate fee may apply for vehicle releases after normal business hours. 2. The Contractor shall maintain an office and storage facility within the corporate limits of the City of Santa Ana and remain in compliance with any requirements imposed by the Police Department,the Planning Division or any other Department, Agency or Agent of the City of Santa Ana in accordance with federal regulations, state law, the Santa Ana Municipal Code and this agreement. 3. It is preferable that the office and storage facility be at the same location to minimize the impact on the community. However, should additional locations exist, the Contractor agrees to conduct all business from the primary facility and any costs associated with operating a secondary location and/or moving vehicles to or from that secondary location shall not be passed along to any customer covered under this agreement. 4. The primary facility shall have a sign clearly visible to the public that identifies the location as a towing service. 5. The business hours shall be clearly posted. 6. The office shall be sufficiently staffed to allow customers to speak with a company representative during normal business hours without unnecessary delay. 7. Current and approved rates pursuant to the Towing and Storage Fee Schedule shall be posted in public view in the Contractor's office and/or storage facility in compliance with California Civil Code § 3070 and CVC § 22651.07. 8. The Contractor shall comply with the provisions of CVC § 22651.1. 9. The Contractor shall maintain records of all tow services furnished by the Contractor at the primary office location. a. Invoices shall contain the required itemized information pursuant to CVC 22651.07(e). b. Itemized invoices shall contain a distinct notice upon the invoice stating, "Upon request, you are entitled to receive a copy of the "Towing Fees and Access Notice."This notice shall be contained within a bordered text box, printed in no less than 10-point type pursuant to CVC 22651.07(a)(1)(B)(3). 10. The operator's primary business office shall also maintain business records City Council 20 — 120 8/4/2026 CITY OF SANTA ANA relating to personnel, insurance, personnel taxes, payroll, applicable operating authorities, local operating authorities, lien sale actions, driver's record of duty status (intrastate and/or interstate), and Federal Communication Commission licensing (if applicable). 11. The Contractor agrees that a representative from the Santa Ana Police Department may inspect all business records, facilities and vehicles without notice during normal business hours. 12. The Contractor shall permit the Santa Ana Police Department to make copies of business records at their place of business or remove business records for the purpose of reproduction. 13. Lien fees, or any fees related to the preparation of a lien, shall not exceed the amounts allowable in the Towing and Storage Fee Schedule, attached hereto as Exhibit 4, and in compliance with all relevant provision of the California Vehicle Code and California Civil Code. I. STORAGE FACILITY AND VEHICLE STORAGE REQUIREMENTS 1. It is preferable that the storage facility is located at the same location as the primary business office. However, if located at a different location than the main office, the storage facility can be within the corporate limits of the City of Santa Ana or no further than three(3) miles from the corporate City limit and have an on-site release office at all storage lots. Persons seeking to take possession of their vehicle or property shall not be required to travel to more than one location to recover their vehicle from the Contractor's custody. 2. The storage facility and all vehicles towed at the direction of the City shall be made available to police personnel 24-hours per day, 7-days per week. 3. The entire storage lot must be sufficiently well lit to deter theft. Other theft deterrent devices (e.g. cameras, alarms, on-site personnel, etc.) are highly desirable. 4. The storage lot must be completely secured by a wall or fencing and a gate that is able to be locked to maintain security for stored and impounded vehicles. The minimum height requirement for the fence and gate shall be six (6) feet. 5. The storage lot shall be large enough to hold a minimum of 100 vehicles at any given location. This requirement is the minimum area reserved for Santa Ana vehicles and additional space is highly desirable. All vehicles towed by the City shall be stored within the corporate city limits and the vehicle or any of its contents shall be made available for release within the corporate city limits. If multiple storage facilities are maintained, the Contractor shall only use the secondary lot when the primary lot is full and shall not charge for transportation beyond that of the main storage facility. 6. The Contractor shall also provide an inside storage facility, which must consist of four walls with a solid roof and a door equipped with a locking device. Additional security features are highly desirable. This facility shall be sufficient to reasonably protect vehicles from theft, tampering, weather, environmental conditions or any City Council 20 — 121 8/4/2026 CITY OF SANTA ANA other circumstances that could cause the removal or contamination of evidence. Access to this area by employees or other individuals shall also be restricted. This facility shall be capable of storing a minimum of four (4) mid-sized vehicles for the City of Santa Ana and sufficient space to conduct forensic analysis of the vehicle on-site if necessary. 7. Vehicles impounded pursuant to CVC § 10751 shall be placed in an area of the storage facility that will provide sufficient space and privacy, allowing auto theft investigators to perform a vehicle inspection without delay. This requirement shall be required for the first ten (10) days of impound. 8. Vehicles will not be released, sold or dismantled until a signed release form has been obtained from the Santa Ana Police Department. The signed release form will be kept by the towing company as proof of authority for the release. 9. Release forms are required for impounded vehicles and vehicles with a "hold" placed on them by police department personnel. The release form will indicate they are from the Santa Ana Police Department and shall only be signed by authorized members of the Police Department. a. Stolen vehicles recovered by the Police Department will be released to the victim/owner by the Contractor with proof of ownership. Unless specifically noted, no release will be required from the Police Department. b. Stolen vehicles recovered by the Police Department requiring further investigation as determined by the handling officer will be impounded pursuant to CVC § 22655.5, thereby placing a hold on the vehicle. The impound box will be marked along with an explanation in the narrative. These vehicles will not be released until the victim/owner obtains a release from the Police Department. c. If the owner of the vehicle is unable to prove ownership to the tow agency, they will be referred to the Santa Ana Police Department and a release will be issued once ownership is established. d. If a registered owner is unable to retrieve their vehicle from storage, a vehicle authorization form shall be provided by the Contractor to the person authorized to pick-up the vehicle. The authorized recipient, on behalf of the registered owner, will be required to provide identification for the Contractor to photocopy (front/back). 10. When a vehicle is impounded, the towing company will place the word "hold" or other similar notation on the windshield of the vehicle. This is to minimize unauthorized contact with the vehicle and to provide control measures to prevent the inadvertent release. a. The responsibility for determining and placing the word "hold" or other similar notation on the windshield of the vehicle will be the responsibility of the Contractor at the time of vehicle possession. The Contractor's employee signature on the storage/impound report will acknowledge an understanding of the type of report completed by the officer and any necessary holds. The Contractor should clarify any misunderstandings or omissions on the report at this time. 11. Vehicles towed or stored with an "evidence hold" shall not be touched, moved or City Council 20 — 122 8/4/2026 CITY OF SANTA ANA tampered with in any manner without the written consent of the City's Project Manager or designee. 12. The Contractor agrees to tow and store vehicles taken pursuant to an "evidence hold" as defined in CVC §§ 22655.5 or 22655(a) without charge to the City and agrees to release the vehicle to the owner at the City's request. The initial towing fee shall be billed to the owner of the vehicle. Unless waived in whole or in part by the City's Project Manager, the tow company may pursue collections from the registered owner for the initial towing fees. Furthermore, the Contractor may attempt to collect these fees, or make arrangements to collect these fees, at the time of release but shall not hold the vehicle in lieu of payment unless specifically authorized by the City's Project Manager or designee. 13. In any case where the Police Department inadvertently and/or erroneously causes the impound or storage of a vehicle, or fails to properly notify the owner in a timely manner, the Contractor agrees to release the vehicle at the request of the City's Project Manager or designee and waive all fees or charges associated with the tow. 14. Any personal property released from a vehicle shall occur at the business office or primary storage facility and shall require authorization from the Police Department. All property shall be released pursuant to CVC § 22851(b) and CVC § 22651.07. Personal property includes any property not affixed to the vehicle (e.g. clothes, cell phones, papers, pull-out/detachable face radios, etc.) J. CUSTOMER SERVICE Contractor shall provide service which is accessible, courteous, responsive, timely, equitable and given in the spirit of professionalism and mutual respect. Contractor's personnel are a reflection of the City of Santa Ana and, as such, are expected to: 1. Interact with customers and City officials, whether in person or on the phone, in a pleasant, respectful and professional manner. 2. Give full attention to each customer's needs by asking questions. Provide information, products and service in an accurate, organized and complete manner. Determine that the customer's request has been fulfilled. 3. Maintain a professional demeanor at all times that is free from rude, discourteous or harassing behavior. 4. Comply with all federal, state, county, and city laws and regulations. 5. Use adequate equipment that is kept clean and neat at all times. 6. Train other Contractor employees to be polite and courteous during public contact. 7. Employ truth and accuracy in reporting customer service records City Council 20 — 123 8/4/2026 r CITY OF SANTA ANA K. RATES AND FEES Notwithstanding other provisions of this agreement related to rates and fees, the Contractor agrees to comply with the following provisions as they relate to rates and fees charged in accordance with this agreement: 1. For services provided pursuant to this Agreement, the Contractor shall collect towing, storage and other service fees from the vehicle owner at the time of release. Said fees shall comply with the Santa Ana Police Department's Towing and Storage Fee Schedule, attached hereto as Exhibit 4, and incorporated by this reference. 2. The Contractor acknowledges that the fee schedule is intended to list the maximum amounts for services rendered but nothing in this Agreement shall preclude the Contractor from charging less than the maximum fee allowed. 3. Nothing shall prohibit a Contractor from sending a Class B, C or D tow truck to a call requiring a lighter class tow truck to perform requested services. However, the Contactor acknowledges that fees may only be charged for the class necessary to perform the requested services and not necessarily for the class of tow truck dispatched to the call. 4. No fees may be charged for personnel, equipment or services reasonably necessary to perform the required service. 5. No lien shall be placed on the vehicle for services performed or initiated, and subsequently cancelled on-scene by the Santa Ana Police Department, unless the Contractor has presented a written statement to the vehicle's registered owner or agent for the signed authorization of services to be performed pursuant to Civil Code § 3068(a). a. The Contractor shall not attempt to take possession of a vehicle in order to establish a lien for any services performed or initiated and subsequently cancelled. b. The Contractor shall not bill the City of Santa Ana or Santa Ana Police Department for any services performed or initiated, and subsequently cancelled by the department. However, in such cases, the incident shall not be considered a rotational call and the Contractor shall be returned to the top of the rotation list. 6. The Towing and Storage Fee Schedule shall be posted in the business offices, storage facilities and tow trucks pursuant to CVC §22651.07. 7. Rate adjustments may be considered based on the criteria in Section VI of the Scope of Services, Subsection B, 4, located below. 8. Contractor's failure to comply with the Towing and Storage Fee Schedule shall be subject to disciplinary action. 9. The Contractor shall not seek payment from the City of Santa Ana for services provided pursuant to this Agreement. However,the City shall be responsible for the following charges ordered by the City pursuant to this Agreement: a. Collision cleanup pursuant to Section IV, Subsection N, below; City Council 20 — 124 8/4/2026 CITY OF SANTA ANA b. Other services authorized by the City's Project Manager prior to the performance of said duties. L. MISCELLANEOUS PROVISIONS 1. The Contractor shall have a Carrier Identification and a valid Motor Carrier Property (MCP) permit, which shall be provided to the City's Project Manager or designee. The expiration or suspension of the MCP shall result in immediate suspension from the rotation list as well as possible disciplinary action. 2. There may be times when the Contractor comes across a vehicle blocking the roadway although not assigned to the call or next on the rotation list. At the discretion of the officer at the scene,the Contractor may be directed to assist in moving the vehicle to the side of the roadway only. This service shall be provided without cost to the City or vehicle owner, and shall not affect the Contractor's position on the rotation list. 3. The Contractor shall be held accountable for all vehicles, personal property and vehicle accessories once the vehicle is in the possession of the driver and/or stored at their facility. The Contractor agrees to relieve the City, its officers, agents and employees of all responsibility once the vehicle is in the custody of the Contractor. 4. There shall be no photography or video recording at the scene of a tow or collision by the Contractor or any employee unless directly related to the towing operation. Photographs or video recordings shall only be directed at vehicles or the area immediately surrounding the vehicle but in no case shall capture any image of a person(s) injured or killed at the scene. 5. The Contractor, nor any employee of the Contractor, shall accept from any person or offer a gratuity to any member of the City in violation of CVC § 12110(a) and the City's gift ban ordinance. 6. The Contractor shall remain in compliance with CVC § 10652 as required. 7. Due to the negative perception of Private Party Impounds (PPI's) and the nexus to predatory towing practices, whether actual or perceived, the City of Santa Ana and the Santa Ana Police Department have an interest in ensuring any Contractor working on its behalf is not associated with these practices. In addition, tow companies that engage in PPI's are subjected to complaints and investigations on a more frequent basis than those that do not participate in this facet of the towing business. Therefore, the City strongly discourages any Contractor assigned to the rotational tow list from engaging in PPI's within the corporate limits of the City of Santa Ana. Subject to the investigative process outlined in the RFP, any company found to be in violation of PPI regulations including, but not limited to, applicable sections of CVC§22658 or any other laws or regulations associated with PPI's shall be subject to suspension or immediate removal from the rotation list for sustained complaints or convictions for violations of the law. M. UTILIZATION OF DISPATCH AND TRACKING SOLUTIONS SOFTWARE The City currently does not use dispatch and tracking software for rotational towing administration. City Council 20 — 125 8/4/2026 � CITY OF SANTA ANA The Contractor must be willing to enter into a separate agreement, contract, or license if the City acquires the use of dispatch and tracking software or any other software solution implemented by the City, with the owner of that proprietary software. The City shall not provide the software program, any licensing or sub- licensing thereof or any intermediary services for the procurement by the Contractor of the software program. This Contract shall not be executed by the City until the Contractor has demonstrated to the City's Project Manager or designee satisfactory compliance with the requirements set forth herein. The Contractor shall be liable for all fees, charges, rates and service charges required for the procurement and use of dispatch and tracking software or any similar software solution. N. RESPONSIBILITIES WHEN RESPONDING TO CALLS FOR SERVICES 1. When the Contractor is called to the scene of a vehicle tow or a collision scene, the Contractor's employee will clean-up all debris at the scene in accordance with CVC § 27700 without charge to the City. a. Police employees should not call a rotational tow to the scene of a collision for the sole purpose of cleaning up debris. However, should this occur or become necessary, the Contractor may bill the City for the cost of the response in accordance with the City's Towing and Storage Fee Schedule. O. PERFORMANCE DURING INCLEMENT WEATHER OR DISASTERS 1. The Contractor acknowledges that the services provided under this contract are integral to the operations of the City of Santa Ana and the Santa Ana Police Department. Therefore, the Contractor agrees to perform the duties of this contract regardless of weather or other adverse conditions including, but not limited to, any disasters whether man-made or acts of God. 2. During periods of inclement weather or disaster, the Contractor shall agree to adjust staffing levels to meet the increased demands for service during these times. 3. Should the Contractor be unable to fulfill their responsibilities under the conditions described in this section, the Contractor shall be responsible for any and all costs incurred by the City should the need to hire outside contractors become necessary to meet the needs of the Police Department due to the Contractor's default. P. PROTECTION OF THE PUBLIC AND DAMAGES TO EXISTING STRUCTURES 1. The Contractor shall exercise due care and caution at all times for the protection of all persons and property. All fines, penalties and/or repair charges resulting from the Contractor's actions shall be the sole responsibility of the Contractor. 2. Understanding that the Contractor will respond to calls involving traffic collisions or traffic hazards, and pursuant to CVC § 22513, the Contractor shall only place or use equipment to block vehicle traffic lanes or render assistance to a motorist while City Council 20 — 126 8/4/2026 -�tlt CITY OF SANTA ANA exercising due care for the safety of the tow truck driver, the motorist and the motoring public. Tow truck drivers should be trained in scene management in accordance with this section. The Contractor shall ensure that all appropriate traffic safety warning devices are utilized as deemed necessary. 3. Contractors will be required to respond to calls where vehicles have collided with other objects and may have already caused damage to varying degrees. The methods proposed by the Contractor for towing and recovery services shall be reasonable and consistent with industry standards, best practices, and in a manner that shall not cause unnecessary additional harm, deface or damage any City or private property. In the event that damage to the City's right-of-way or private property has occurred due to the negligence of the Contractor, the Contractor shall be solely responsible for its repair or replacement in excess of the amount covered by the required insurance. Q. RECORDS 1. The Contractor shall keep accurate records concerning all vehicle tows, vehicle storages and vehicle releases or disposition. 2. In addition, the Contractor shall maintain accurate records of his/her employees or agents and provide the City with names and telephone numbers of emergency contact employees. 3. The Contractor shall complete a report each calendar month indicating the number of calls for service,the number of vehicles towed, the number of vehicles in storage (regular and secure) and their current status, vehicles released, vehicles sent to lien sale, the status of any other vehicles or services rendered by the Contractor on behalf of the City, GPS information (if requested by the City) or any other information as may be required by the City's Project Manager or designee. 4. A phone log will be submitted monthly of all calls from the Santa Ana Police Department to the Contractor, identifying whether or not those calls required a request for service, and a description of the action taken as a result of the call. 5. The Contractor shall provide monthly customer service phone logs from the public, indicating name, date, time and phone number of caller, reason for the call, any specific requests, the Contractor's response or action, and the amount of time required to address request. Such logs shall be accurate and truthful. 6. The Contractor shall permit the City to inspect and audit its books and records regarding City provided services at any reasonable time. R. AUDITS AND INSPECTIONS The Chief of Police or his designee shall conduct regular audits and inspections of the Contractor(s) assigned to this project to ensure they are fulfilling their responsibilities in accordance with the terms and conditions of this agreement. All work found during such audits or inspections to be substandard or failing to conform to the requirements of this agreement shall be corrected immediately by the Contractor and the City shall have City Council 20 — 127 8/4/2026 CITY OF SANTA ANA the right to immediately suspend the Contractor from the rotation list until the issue(s) is/are corrected. Failure to correct,as set forth in Section 13, Subsection b, of the Agreement may result in termination of the contract. S. INVESTIGATION OF ALLEGED VIOLATIONS RULES OR TERMS AND CONDITIONS OF AGREEMENT Whenever an alleged violation is lodged against a Contractor or initiated by the Police Department, the Traffic Commander shall assign a supervisor from the Traffic Division to investigate any allegations. A fair, impartial and comprehensive investigation shall be conducted and the findings documented for review. To the extent required by law, the Contractor shall cooperate fully in the investigation and provide any documentation requested by the investigator to assist in making a finding. In addition, the Contractor shall be given the opportunity, either orally or in writing,to respond to the complaint at the point deemed appropriate by the investigator. The City expects that the Contractor will demonstrate professional business practices and truth in reporting as it relates to any records or information requested. Violations shall include, but not be limited to, situations such as poor customer service, failure to comply with non-safety related terms of the agreement, or minor equipment or facility deficiencies, situations involving honesty, integrity, safety, security, gross overcharging of a customer or a pattern of overcharging, failure to comply with the provisions of CVC § 22658 as it relates to PPI's, criminal violations involving such crimes as DUI, drug related offenses, theft, or any other crimes involving moral turpitude, or significant, repeated or flagrant violations of this agreement. If it is determined that criminal charges are appropriate,the assigned investigator shall document the incident on a crime report and present the case to the appropriate prosecuting authority for review. Based on the nature and seriousness of the misconduct being investigated, the Chief of Police may temporarily suspend the Contractor, or its agent individually, from the rotation list until the investigation is completed and a proper disposition is reached. The standard for sustaining a violation made against the Contractor or the Contractor's agent shall be a preponderance of the evidence, regardless of the nature of the violation. Other investigative findings may include unfounded (false or factually incorrect), exonerated (action occurred but was lawful or within the terms of this agreement) or not sustained (inconclusive due to insufficient evidence or independent witnesses). All alleged violations shall be forwarded to the Traffic Commander for review. Upon a determination of a sustained violation, a recommendation for discipline shall be made, if appropriate. City Council 20 — 128 8/4/2026 CITY OF SANTA ANA T. DISCIPLINARY ACTION The Contractor agrees that failure by the Contractor, or its agent, to comply with the law or terms and conditions of this agreement shall be cause for disciplinary action. However, nothing in this agreement shall preclude the City from taking appropriate enforcement action for violations of the law. Within 60 days of receipt of an alleged violation, the Traffic Commander shall review the findings of the investigation and recommend disciplinary action, if appropriate. The Traffic Commander shall take into account the nature of the alleged violation, the findings of the investigation, past violations made against the Contractor, and/or sustained against the Contractor, and past practice of the Department to maintain equitable treatment of all Contractors assigned to the rotational tow list. Depending on the nature and complexity of the sustained violation, the Traffic Commander may allow the Contractor or designee to provide a brief written statement for consideration and/or may contact Contractor to ask additional questions. Disciplinary action shall typically be progressive in nature and based on the Contractor's record during the previous 5 years from the date of the sustained violation. Therefore, multiple violations for similar offenses, regardless of their severity, will result in increased disciplinary action. However, this does not preclude the Traffic Commander from recommending more serious disciplinary actions where violations have been committed or there are aggravating factors associated with the misconduct. The following actions may be recommended: 1. No further action. 2. Issue a written warning. 3. Impose a suspension for violations (1 to 30-days). 4. Impose a suspension for significant,flagrant, repeated, or multiple violations (30 to 90- days). 5. Termination of the contract for cause and immediate removal from the rotation list. The Contractor shall be notified in writing of the City's intent to impose disciplinary action. The Traffic Commander shall have the authority to impose discipline up to and including the imposition of a suspension for violations as long as the suspension does not exceed 30-days in length. However, nothing in this article shall preclude the Traffic Commander from reducing the recommended discipline based on mitigating factors. Recommended suspensions exceeding 30-days in length or termination from the rotation list shall be approved by the Field Operations Bureau Commander prior to imposition. The Traffic Commander may recommend to the Chief of Police the immediate termination of this agreement if the conduct of the Contractor, or its agents, are determined to pose a danger to the public, have an excessive number of violations that tax the investigative resources of the Police Department, or the Contractor's actions reflect negatively upon the City. City Council 20 — 129 8/4/2026 CITY OF SANTA ANA U. RIGHT TO APPEAL Upon receipt of a notice to impose disciplinary action,the Contractor shall have the right to submit a written appeal within ten (10) business days to the Field Operations Bureau Commander. Upon receipt of the written appeal, the Field Operations Bureau Commander shall issue their findings in writing within ten (10) business days. Upon receipt of the Field Operations Bureau Commander's finding(s), if the Contractor disagrees with the findings, the Contractor's final remedy is submitting a written final appeal to the Chief of Police with a copy to the Traffic Commander. Upon receipt of the Contractor's final written appeal,the Chief of Police shall issue a written decision within (10) business days. The decision of the Chief of Police shall be final. Disciplinary action shall not be imposed until the appeal process has been exhausted. However, if the conduct of the Contractor is deemed to be so egregious or poses a danger to public safety, the City may exercise its right to immediately suspend the Contractor as set forth in this agreement. Failure to submit a written appeal will waive the Contractor's right to further appeal and disciplinary action shall be imposed. In the event the City serves the Contractor with Notice of Termination from the Contract and the Contractor seeks an appeal, the contractor will retain its position on the rotation and disciplinary action will be delayed pending the appeal process. In the event the CITY elects to modify the discipline imposed on the Contractor, the Contractor agrees they shall not be entitled to recover any costs, compensation, damages, losses, and/or expenses of any type or description from or file a claim against the City, its officers, employees, and appointees, arising out of or related to, in any manner, a violation alleged against, or discipline imposed upon the Contractor. V. SUPERVISION OF CONTRACT AND MEETINGS WITH CITY All work shall meet with the approval of the Santa Ana Police Department. As determined necessary by the City, there shall be a minimum of one monthly meeting with the Contractor and the City representative during the first year to determine progress and to establish areas needing attention. Status reports of activities performed by the Contractor will be submitted in writing to the City on a monthly basis or as determined necessary by the City. Any specific problem area which does not meet the conditions of the specifications set forth in Exhibit A or the Agreement shall be called to the attention of the Contractor and if not corrected, may result in the Contractor being found in default of this agreement which may result in suspension from the rotation list until the issue(s) is/are correct in a manner satisfactory to the City or termination of the Agreement. City Council 20 — 130 8/4/2026 EXHIBIT B COMPENSATION Fee Proposal including hourly rates if applicable City Council 20 — 131 8/4/2026 Cost Proposal I GJ RFP No. 26-057—Police Rotational Towing&Storage Services Standard Enterprises, Inc., dba To' and Mo'Towing Standard Enterprises, Inc., dba To' and Mo'Towing, agrees to provide all services in accordance with the City of Santa Ana's Towing and Storage Fee Schedule. Exhibit 4 was not provided, below is our proposed rates. Service Fee Stored Vehicle Release Fee(PD) N/A Class A $235.00 Class B or Flatbed $287.00 Class C $421.00 Class D $468.00 Dolly,Go-Jacks or Linkage Fee $62.00 Rollover or Winching Fee $136.00 Clean-up Fee(fee to City capped $62.00 at$35.00 Peroccurrence) Hazmat Fee(per five(5)gallon $119,00 bucket) Vehicle Storage Fees(Daily) Class A—Outside $72.00 Class A—Inside $79.00 Class B—Outside $84.00 Class B—Inside $89.00 r7Fh C or Class D—Outside $88.00 C or Class D—Inside $95.00 50%of the Release authorized Cowin charge 501 of the ervice Call or Drop Fee authorized towin cha e As authorized by the California Civiland Vehicle Codes r mile outside the $g.00ty limits) OMMEMI * Fees indicated herein will become the City's maximum authorized rates effective at the time of contract implementation; minimum 1 hour where applicable. Any request for rate adjustments will be submitted to the City for consideration and approval in accordance with the Agreement and supported by applicable CPI data and documented operating cost increases. , a CORPORATE OFFICE: 518 North Poinsettia Street,Santa Ana,CA 92701 Tel:714.543.0879 1 Fax:714.543-90421 infootoandmotowing.com RR// (1� s Park ou Anaheim, RFP�TVo. 3=t75p 12 City Council — 4/ EXHIBIT C INSURANCE REQUIREMENTS City Council 20 — 133 8/4/2026 CITY OF SANTA ANA EXHIBIT 3 - INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal&advertising injury with limits no less than$2,000,000 per occurrence and$4,000,000 aggregate. • Commercial Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers'Compensation(WC): as required by the State of California,with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. • Garagekeeper's Legal Liability:with a limit not less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate. Suppose Contractor maintains broader coverage and/or higher limits than the minimums shown above. In that case, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies:A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. FOR PROPOSER'S REFERENCE ONLY City Council 20 — 134 8/4/2026 CITY OF SANTA ANA 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty(30) days prior written notice has been given to City. Ten (10)days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and location of event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three(3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase"extended reporting"coverage for a minimum of three(3) years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. FOR PROPOSER'S REFERENCE ONLY City Council 20 — 135 8/4/2026 Public Works Agency www.santa-ana.gov/pw Item # 21 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Purchase Order Contract for Fleet Air Compressor System Replacement AGENDA TITLE Purchase Order Contract to Premo Construction, Inc. for Fleet Air Compressor System Replacement (Specification No. 26-031) (Non-General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment recognizing $157,960 of spendable fund balance in the Equipment Maintenance-Garage Operation, Prior Year Carryforward revenue account, and appropriate the same amount into the Equipment Maintenance-Garage Operation, Machinery & Equipment expenditure account. (Requires five affirmative votes) 2. Award a purchase order contract to Premo Construction, Inc. to replace the fleet air compressor system for a total estimated cost of $157,960, which includes $143,600 for the purchase order contract and $14,360 for unanticipated or unforeseen work. GOVERNMENT CODE $84308 APPLIES: No DISCUSSION The Public Works Agency Municipal Services Division (PWA) is responsible for the acquisition, maintenance, repair, and replacement of City vehicles, trucks, and maintenance equipment. Many of these activities rely on compressed air systems to support routine maintenance and repair operations. Fleet Services utilizes a centralized air compressor system to operate essential shop equipment, including vehicle lifts, pneumatic tools, tire service equipment, and other maintenance devices. The existing air compressor system has reached the end of its useful life and is experiencing increased reliability and maintenance issues. Replacement of the system is necessary to ensure the continued efficient and reliable operation for the Fleet Services maintenance facility. City Council 21 — 1 8/4/2026 Purchase Order Contract for Fleet Air Compressor System Replacement August 4, 2026 Page 2 Invitation for Bids (IFB) No. 26-031 was advertised on May 14, 2026 on the City's online bid management and publication system, PlanetBids (Exhibit 1). A summary of vendor participation and results is as follows: 1373 Vendors notified 2 Santa Ana vendors notified 26 Vendors downloaded the bid packet 4 Bids received 0 Bids received from Santa Ana vendors Bids were opened on June 11, 2026 and evaluated (Exhibit 2). Four bids were submitted by the IFB deadline and all four were determined to be responsive to the specifications and met the City's requirements. Staff recommends awarding a purchase order contract to the lowest responsive bidder, Premo Construction, Inc. Premo Construction, Inc. has successfully completed projects for the City within the past two years, including the Bus Stop Improvements Project. The contractor has also successfully completed construction projects for other public agencies, including a well project for the City of Huntington Beach and a modular temporary housing project for the City of Newport Beach. These projects demonstrate the contractor's experience working with public agencies and the ability to successfully deliver construction projects of varying scope and complexity. Based on the vendor's successful project history and positive references, staff has determined that Premo Construction, Inc. is qualified to perform the required work. Award of the purchase order contract will allow for timely replacement of the Fleet Services air compressor system and help ensure the continued reliability of equipment necessary to maintain the City's fleet. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT With the approval of the requested appropriation adjustment, a portion of the accumulated fund balance will be appropriated for spending in the Equipment Maintenance-Garage Operation, Machinery & Equipment expenditure account (No. 07517100-66400). The spendable portion of the fund balance is estimated at $2,012,170 as of June 30, 2026, which is sufficient to allow for the recommended appropriation of$157,960. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers into Fiscal Year 2027-28. City Council 21 — 2 8/4/2026 Purchase Order Contract for Fleet Air Compressor System Replacement August 4, 2026 Page 3 Accounting Unit Fiscal Fund Accounting Unit, Year —Account No. Description Account Description Amount Project No. APPROPRIATION ADJUSTMENT Equipment Maint- 2026-27 07517100-66400 Fleet Garage Operation, $157,960 Maintenance Machinery & E ui ment TOTAL $157,960 EXHIBIT(S) 1. IFB 26-031 Air Compressor System Replacement 2. Abstract of Bids (No. 26-031) Submitted By: Rodolfo Rosas, P.E., Acting Executive Director of Public Works Agency Approved By: Alvaro Nunez, City Manager City Council 21 — 3 8/4/2026 Exhibit 1 CITY OF SANTA ANA coo u cM11YRRNNF. 'I Ht'(iD1AlN['1'IY fIllRVDCD IPfi9 1 ' INVITATION FOR BID (IFB) NO. 26-031 FOR AIR COMPRESSOR SYSTEM REPLACEMENT (REBID) KEY IFB DATES: The schedule below is tentative and subject to change at the discretion of City, with appropriate notice to prospective Bidders. Issue Date: Thursday, May 14, 2026 Optional Pre-Bid Meeting Tuesday, May 26, 2026, 2:00 P.M. Deadline for Questions: Thursday, May 28, 2026, 2:00 P.M. Bid Due Date: Thursday, June 11, 2026, 2:00 P.M. BID CONTACT: Jacques Lam JLam@santa-ana.org 714-647-5489 City Council 21 — 4 8/4/2026 11 CITY OF SANTA ANA TABLE OF CONTENTS I. BACKGROUND...........................................................................................................................3 II. OVERVIEW OF PROJECT..........................................................................................................3 III. DELIVERY REQUIREMENTS AND LOCATION(S)..................................................................... 3 IV. OPTIONAL PRE-BID MEETING & JOBWALK............................................................................. 3 V. BONDS .......................................................................................................................................3 VI. TIME FOR COMPLETION OF WORK & LIQUIDATED DAMAGES.............................................4 VII. GENERAL BID INFORMATION...................................................................................................5 Vill. BID RESPONSE INSTRUCTIONS..............................................................................................7 IX. TERMS AND CONDITIONS........................................................................................................8 X. INSURANCE REQUIREMENTS..................................................................................................8 XI. AWARD PROCEDURES & CRITERIA........................................................................................8 XII. ALTERNATIVES..........................................................................................................................9 XV. ADDITIONAL TERMS AND CONDITIONS.................................................................................. 9 EXHIBITS: Exhibits provided for Bidders'reference only. These are not to be included with bid submittal. EXHIBIT 1: SPECIFICATIONS EXHIBIT 2: SAMPLE TERMS& CONDITIONS EXHIBIT 3: INSURANCE REQUIREMENTS ATTACHMENTS(Required with Bid submittals): ATTACHMENT A: BID FORM ATTACHMENT B: BIDDER'S CERTIFICATION ATTACHMENT C: REFERENCES ATTACHMENT D: DEBARMENT QUESTIONNAIRE ATTACHMENT E: NON-LOBBYING CERTIFICATION ATTACHMENT F: NON-DISCRIMINATION CERTIFICATION ATTACHMENT G: NON-COLLUSION AFFIDAVIT ATTACHMENT H: SUBCONTRACTOR DESIGNATION FORM ATTACHMENT I: CARB FLEET COMPLIANCE CERTIFICATION City Council 21 — 5 8/4/2026 (9) CITY OF SANTA ANA I. BACKGROUND The City of Santa Ana, California, is rich in culture and pride, the county seat of Orange County, and encompasses an area of approximately 27 square miles. For more information, please visit https://www.santa-ana.org/ II. OVERVIEW OF PROJECT The City of Santa Ana (City) is seeking bids from qualified vendors (Bidders) to remove two (2) existing air compressors and provide and install two (2) new Quincy QGSV-30 Rotary Air Compressors for Public Work Agency's Fleet Services. See EXHIBIT 1 for complete Specifications. The term "Vendor", "Bidder", "Firm", "Contractor", and "Consultants" shall refer to any legal entity or entities submitting a bid in response to this Invitation for Bid (IFB). III. DELIVERY REQUIREMENTS AND LOCATION(S) All materials to be delivered to Corporate Yard to be coordinated with City staff for location of deliveries.All items to be delivered during City Corporate Yard hours of operation. City of Santa Ana Corporate Yard 215 S.Center St. Santa Ana,CA 92703 Delivery Hours: 7:30 AM-5:00 PM Delivery Days: Monday- Friday Contractor work is to be performed during City hours of operation listed above. Under special circumstances,work can be scheduled at different times or days with approval from City Project Manager. Unless authorized by City staff, no weekend or holiday work. IV. OPTIONAL PRE-BID MEETING &JOBWALK An optional pre-bid meeting and jobwalk will be held on the date and time specified on the cover page of this IFB. Location of meeting: Fleet Maintenance, 215 S. Center St., Bldg.J, Santa Ana, CA, 92703 V. BONDS When deemed necessary by the City, Bid Bonds shall be furnished by all Bidders in the amount of at least 10% of the bid, to guarantee that Bidders will enter into contract to furnish goods at prices stated. A Performance Bond shall be required of the successful Bidder when stated in the Specification. Certified or Cashier's check or Money Order may be submitted in lieu of either Bond. Failure to submit acceptable Payment and Performance Bonds as required shall result in a rejection of the bid and a forfeiture of the proposal guarantee. The following Bonds are required: CtikYcQQWlal10a IFB No.26-21 — 6 PW4QP,4'�6 11 CITY OF SANTA ANA 1. BID BOND (All Bidders):A Bid Bond is required for this bid.The value of the Bid Bond shall be 10%of the bid amount.The Bid Bond upon a form provided by Bidders'surety company or a certified check payable to the City of Santa Ana and drawn on a solvent bank of the United States of America, is required with the bid. Responsive bids shall include the following: • A scanned copy of the Bid Bond included with the electronic bid, uploaded and submitted by the bid submission deadline. • The original hard copy of the Bid Bond shall be submitted to the Purchasing Office at the address listed below by the three lowest Bidders, as a guarantee that the Contractor, if awarded a contract,will execute and deliver such contract to the City. Bidders with the three(3)lowest bids shall submit to the City the original Bid Bond or Certified Check within three (3) business days of the bid due date. Failure to submit the original check or Bidder's bond shall result in the bid being declared non-responsive.The City reserves the right to contact the next-lowest Bidder(s)in the case that the apparent three(3) lowest Bids are deemed non-responsive, and require submittal of the original Bid Bond or Certified Check. Bidders are solely responsible for monitoring bid results on PlanetBids after the deadline for bid submittals,and for complying with this requirement. Bidders shall submit Bid Bond or Certified Check in a sealed envelope to the address shown below: City of Santa Ana—Finance& Management Services (M16) Attn: Jacques Lam 20 Civic Center Plaza Santa Ana, CA 92701 Documents shall be clearly labeled in a sealed envelope or box as follows: IFB 26-031:Air Compressor System Replacement(REBID) Note: All deposits will be held until a Contract has been executed with the successful Bidder or all bids have been rejected. The Certified Check received from Bidders in lieu of a bid bond will be returned upon the City's awarding of a contract. It is the Bidder's responsibility to request and coordinate the return of any bid bonds or certified checks. 2. FAITHFUL PERFORMANCE BOND(Awarded Contractor Only):A Faithful Performance Bond is required for this bid. The value of the performance bond shall be 100% of the contract price. Upon award, a Bidder must provide the City with a copy of the executed bond guaranteeing Bidder's faithful performance of all provisions of the contract. VI. TIME FOR COMPLETION OF WORK& LIQUIDATED DAMAGES Contractor shall complete work specified herein within sixty (60) working days after the issuance of the contract. The City will assess liquidated damages at the rate of$500 per calendar day that the Contractor exceeds the specified date of completion. Ct kYcQQWhial10a IFB No.26-21 — 7 PW440,4'�6 (9) CITY OF SANTA ANA VII. GENERAL BID INFORMATION A. SUBMITTAL INSTRUCTIONS It is the responsibility of the Proposer to ensure that any proposals submitted have been uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required sections and forms, shall be submitted electronically via the City's Bid Management System, PlanetBids. No other form of submittal will be accepted, except as expressly provided below. PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their proposal was submitted successfully. The City will only receive and consider those proposals that were transmitted successfully. Submit proposal online at: https://vendors.planetbids.com/portal/20137/portal-home. An exception to the foregoing requirements may be considered only when a Proposer can demonstrate, to the City's satisfaction, that its inability to timely submit a proposal through PlanetBids was the direct result of an error, omission, or failure attributable to the City or the City's contractors. In such circumstances, the Proposer must still submit its complete proposal electronically via email to the City prior to the RFP due date and time in order to be considered responsive, unless there is a documented and verifiable system-wide issue clearly attributable to the City that prevents such electronic submission.The Proposer must provide written documentation or other credible evidence substantiating that the delay or failure was caused by the City or its contractors.The City reserves sole discretion to determine whether the exception applies. Except for the limited exception described above, the Proposer shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the Proposer to successfully submit an electronic proposal shall be at the Proposer's sole risk and no relief will be given for late and/or improperly submitted proposals. Proposers experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992-1771. Questions of an operational nature may be directed to the City's assigned Buyer. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. All notifications, updates and addenda will be posted online on PlanetBids at https://vendors.planetbids.com/portal/20137/portal-home. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal. B. COMMUNICATION/CONTACT WITH CITY STAFF Unless otherwise authorized herein, Bidders who are considering submitting a bid in response to this IFB,or who submit a bid in response to this IFB, are only to communicate with the assigned Buyer(s), and no other City staff about this IFB from the date this IFB is issued until a contract is awarded.The City will provide all official communication concerning this IFB in writing via the City's Bid Management System, PlanetBids. The City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the designated Buyer(s). CtkYcQQWl3l10a IFB No.26-21 — 8 PW4WA'�6 11 CITY OF SANTA ANA C. INVITATION FORINFORMATION OR CLARIFICATION/QUESTIONS Questions regarding this IFB shall be submitted via PlanetBids no later than the date and time shown at the schedule of key IFB dates on the cover page of this IFB. Responses to all questions will be posted on PlanetBids at least three (3) business days prior to close of the IFB. No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this IFB, which will be released and posted on PlanetBids under the "Addenda/Emails"tab. D. EXCEPTIONS Requests submitted for City's consideration of proposed terms and conditions, including modifications to the City's IFB and/or Contract terms and conditions must be submitted by the deadline for questions.Such requests should include an attachment in Word or PDF format on formal company letterhead that shows the requested modifications. Should the Bidder be considered for award recommendation and progress into the negotiations phase, the requests for exceptions or modifications to the City's terms and conditions will be discussed at that time.The City will not accept any requests after the deadline for questions and reserves the right to reject or strike any requests for exceptions or additional terms and conditions related to Agreement, IFB, and insurance and indemnification terms and conditions. E. ADDENDA Any changes in IFB from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on City's PlanetBids system, https://vendors.planetbids.com/portal/20137/portal-home. Bidders shall be responsible for monitoring the site to obtain information regarding this solicitation. F. UNDERSTANDING BID It is the responsibility of each Bidder to inquire about any criteria, condition, term, provision, or requirement of the IFB that the Bidder does not understand. Responses to inquiries, if they significantly change or clarify the IFB requirements or any aspect of the procurement process, will be forwarded by addenda to all Bidders. The City will not be bound by any oral responses to inquiries. By submitting bids, Bidders assert that they have fully read the IFB and any addenda issued by the City, the proposed Contract and any other Contract Documents, and affirm that the terms and conditions stated therein are fully understood and are acceptable to the Bidder. Each Bidder accepts the terms and conditions of the Contract Documents and indicates their ability and willingness to perform the requested services under such terms and conditions. Any exceptions to the terms and conditions set forth in the Contract Document shall be submitted to the City by the deadline to submit requests for information or clarification/questions set forth herein. G. WITHDRAWALS Bidders are responsible for verifying all prices and information before submitting a bid. Prior to the bid due date, the Bidder or Bidder's representative may withdraw the bid by providing written notice of the bid withdrawal to the Buyer(s). Verbal or telephonic withdrawals are not permissible. H. PROTEST PROCEDURES Only respondents who have actually submitted a bid may file a "protest"to an IFB with the City's Purchasing Department. In order for a Bidder's protest to be considered valid,the protest must: CtikYcQQWl3l10a IFB No.26-21 — 9 PW4a0i�6 11 CITY OF SANTA ANA 1. Be filed in writing before 5:00 p.m. of the 5th business day following the posting of IFB Results/Notice of Intent to Award on the City's online bidding system; 2. Clearly identify the specific irregularity or accusation; 3. Clearly identify the specific City staff determination or recommendation being protested; 4. Specify, in detail, the grounds of the protest and the facts supporting the protest; and 5. Include all relevant, supporting documentation with the protest at time of filing. If the protest does not comply with each of these requirements, it will be rejected as invalid. If the protest is valid, the City's Purchasing Manager, or other designated City staff member, shall review the basis of the protest and all relevant information. The decision from the Purchasing Manager, or her/her designee, is final and no further appeals will be considered. I. PUBLIC AGENCIES Other public agencies, as defined by California Government Code Section 6500, may choose to use the terms of this Contract, subject to Contractor's acceptance.The City is not liable or responsible for any obligations related to a subsequent contract between Contractor and another public agency. J. BUSINESS LICENSE The City requires any person, including but not limited to, an individual, corporation, Contractor, Subcontractor, and Sole Proprietor who wishes to conduct any business within the City of Santa Ana must secure a City of Santa Ana business license prior to the execution of a contract. The awarded party shall maintain a current business license throughout the term of the resulting contract. Procedure to obtain a City of Santa Ana business license is available by contacting the Finance and Management Services Agency at (714) 647-5447 or on the City's website www.santa-ana.org. VIII. BID RESPONSE INSTRUCTIONS The following forms, included in this IFB,shall be signed and included as part of the bid submittal package: • ATTACHMENT A: BID FORM • ATTACHMENT B: REFERENCES • ATTACHMENT C: REFERENCES • ATTACHMENT D: DEBARMENT QUESTIONNAIRE • ATTACHMENT E: NON-LOBBYING CERTIFICATION • ATTACHMENT F: NON-DISCRIMINATION CERTIFICATION • ATTACHMENT G: NON-COLLUSION AFFIDAVIT • ATTACHMENT H: SUBCONTRACTOR DESIGNATION FORM • ATTACHMENT I: CARB FLEET COMPLIANCE CERTIFICATION • BID BOND PER IFB SECTION V BID BONDS • ONLINE PRICE SUBMITTAL AT"LINE ITEMS"TAB ON PLANETBIDS CtikYcQQWl3l10a IFB No.26-21 — 10 PW4W,4'�6 11 CITY OF SANTA ANA The bid must be completely responsive to the IFB. Incomplete bids will be deemed as nonresponsive and will be rejected. The City reserves the right to reject any or all bids submitted and no representation is made hereby that any commitment will be awarded pursuant to this IFB or otherwise. PLEASE NOTE: • All forms above must be signed by a representative of the Firm that is legally authorized to contractually bind the Bidder. • Attachment G:Non-Collusion Affidavit must be notarized. IX. TERMS AND CONDITIONS See Exhibit 2—TERMS AND CONDITIONS X. INSURANCE REQUIREMENTS See Exhibit 3—Insurance Requirements XI. AWARD PROCEDURES& CRITERIA A. Award: The following criteria will be included in the evaluation process for selection of the award recipients(s): 1. Ability to meet specifications; 2. Proposed price; 3. Delivery lead time; 4. Past record of performance in providing similar services; including such factors as timely response and cooperation. The City reserves the right to award the Contract to other than the lowest Bidder, to reject any or all bids, to cause re-soliciting of the bids, or to take such other course of action as the City deems appropriate at the City's sole and absolute discretion. The City shall endeavor to award contract to the lowest, responsive, responsible Bidder. B. Local Preference Points: The City encourages the utilization of small, local businesses on projects ranging from $15,000 to $100,000 in total cost. 1. For the purposes of evaluation, bids will be reduced by seven (7%) percent for small Santa Ana businesses for projects between $15,000 and $100,000 in total cost. 2. For the purposes of evaluation, bids will be reduced by four(4%) percent for small Orange County businesses for projects between $15,000 and $100,000 in total cost. Per City of Santa Ana Ordinance NS-2828, "In order for the preference to apply, a bidder must certify under penalty of perjury, that the bidder qualifies as a local business or Orange County business. The preference is waived if the certification does not appear on the bid." Additionally, respondents must provide a copy of their Department of General Services small business certification in order to qualify for Local Preference Points.The City does not accept small certifications from any other agency. C. Selection: The City is under no obligation to accept any bid and reserves the right to negotiate with respondents as to fees and terms. The City may reject bids at its sole discretion. If bid fails to satisfy any requirements outlined in this IFB, it may be considered non-responsive and may be rejected. Ct kYcQQWlal10a IFB No.26-21 — 11 PW4a1i�6 (9) CITY OF SANTA ANA The City shall not be obligated to accept the lowest priced bids, but will make awards in the best interests of the City after all factors have been evaluated. The review committee will recommend the qualified Bidders to the City Council or City Manager for award of contract, as appropriate. XII. ALTERNATIVES All bids with material substitutions or deviations from the specified items will be rejected as non- responsive. Bidders must submit a request for pre-approval of any equivalent, equal, alternative, or changes by following the directions for questions described above, prior to the deadline to submit questions. The City has the option of accepting or rejecting any proposed alternative and any bid that includes alternatives. Brand names, if any, are given for quality control only. Bids on "equals" are encouraged, however,the Bidder must give evidence of equal utility and quality by providing specification sheets and description of products proposed as alternatives for each line item, and a description of the request on company letterhead. XIII. PRICING REQUIREMENTS Bidders must supply all bid items and provide unit prices for all items listed in this IFB, including any shipping/handling fees. Bid proposals that do not include all items listed may be deemed non-responsive. 1. Prices shall be FOB Destination Santa Ana 2. Prices must not include sales tax. 3. Pricing must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, insurance, business expenses, incidental supplies, mileage, fuel/fuel surcharges, and any other miscellaneous charges. 4. Fees for delivery, shipping and handling, and freight (if any) must be noted. XIV. TAX The City is exempt from Federal Excise Tax. Do not include sales tax in your unit prices. Bidder shall show as a separate item California State Sales and/or Use Tax percentage. However, sales tax will not be included in during the evaluation of bids. XV. ADDITIONAL TERMS AND CONDITIONS A. PREVAILING WAGE The Director of the Department of Industrial Relations of the State of California has ascertained the prevailing rate of per diem wages in dollars, based on a working day of eight hours,for each craft or type of worker or mechanic needed to execute any construction or maintenance contract,which may be awarded by Public Works. The current prevailing wage rates as adopted by the Director of the Department of Industrial Relations are incorporated herein by reference and may be accessed at http://www.dir.ca.gov/ (General Prevailing Wage determination made by the Director of Industrial Relations / Pursuant to California Labor Code Part 7, Chapter 1, Article 2, Section 1770, 1773 and 1773.1). Contractor is required to pay the prevailing wage rate referred to above and is responsible for selecting the craft/classification of workers which will be required to perform this service in accordance with the Contractor's method of performing the work. Prevailing Wage Compliance and Monitoring Contractor is aware of the requirements of the California Labor Code Section 1720,et seq.,and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirement on "public works" and "maintenance" projects. Since the services are being performed Ct kYcQQWh1310a IFB No.26-21 — 12 PW4a1i�6 11 CITY OF SANTA ANA as part of an applicable"public works"or"maintenance" project,as defined by Prevailing Wage Laws and since the total compensations is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement/Contact. Contact shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the job site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. B. DIR REGISTRATION This project is a public work and subject to the following: No contractor or subcontractor may be listed on a bid for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project(awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractors are further cautioned that certified payrolls shall be submitted electronically directly to the Department of Industrial Relations. C. CAL-OSHA VEHICLE REGULATION All vehicles must meet California Motor Vehicle and Cal-OSHA regulations and all other applicable codes required for vehicle use on the roads or highways in the state of California. D. CARB FLEET COMPLIANCE CERTIFICATION Contractor shall comply,and shall ensure all subcontractors comply,with all applicable requirements of the most current version of the regulations imposed by California Air Resources Board ("CARB") including, without limitation, all applicable terms of Title 13, California Code of Regulations Division 3, Chapter 9 and all pending amendments ("Regulation"). Throughout the Project, and for three (3) years thereafter, Contractor shall make available for inspection and copying any and all documents or information associated with Contractor's and its subcontractors' fleets including, without limitation, the Certificates of Reported Compliance ("CRCs"),fuel/refueling records, maintenance records,emissions records,and any other information the Contractor is required to produce, keep or maintain pursuant to the Regulation upon two (2) calendar days' notice from the City. Contractor shall be solely liable for any and all costs associated with compliance with the Regulation as well as for any and all penalties,fines, damages, or costs associated with any and all violations, or failures to comply with the Regulation. Contractor shall defend, indemnify and hold harmless the City, its officials, officers, employees and authorized volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Regulation. E. SITE INSPECTIONS When appropriate, Bidders are encouraged to examine the locations, physical conditions and surroundings of the proposed work sites on their own to determine the extent to which these factors will influence or affect performance of work. Failure to inspect sites shall not relieve the Contractor Ct kYcQQWfl10a IFB No.26-21 — 13 PaW41O3� 11 CITY OF SANTA ANA from fulfilling the obligations of the Contract. The City shall assume that Bidders have investigated and are satisfied with the expected conditions, quality of the work to be performed, and the requirements of these specifications. F. SAMPLES When required, Bidder shall furnish samples of items free of expense to the City, and if not destroyed by test may, upon request made at the time the sample is furnished, be returned at the Bidder's expense. G. QUALITY ASSURANCE Contractor shall provide laborers and supervisors who are thoroughly familiar with the type of construction involved and materials and techniques specified. H. CONSTRUCTION WASTE MANAGEMENT Contractor shall keep work areas clean and free from any debris, rubbish, hazardous waste and non- usable material resulting from the work under this Contract and shall be disposed of at the completion of each work day by the Contractor. Hazardous waste must be disposed of in accordance with the Resource Conservation and Recovery Act and all other applicable federal, state, and local laws and regulations. I. CHEMICALS Handling and delivery of all materials must comply with all local, State, and Federal safety regulations and must maintain appropriate hazardous material transportation and handling certifications and licensing as applicable. J. SAFETY PROGRAM REQUIREMENTS Work Site Safety shall be as defined by the Standard Specifications and these special provisions: Contractor shall be solely responsible for ensuring that all work performed under the contract is performed in strict compliance with all applicable Federal, State and local occupational safety regulations. Consultant/Contractor shall provide at its expense all safeguards, safety devices and protective equipment, and shall take any and all actions appropriate to providing a safe Project site. The following is required in addition to the requirements of the Standard Specification: a. Contractor shall train all employees, or subcontractor personnel in the work practices necessary to safely perform his or her job. b. Contractor shall identify all known potential hazards related to the work performed and train all employees and subcontractor personnel on how to handle the potential hazards. c. Contractor,their employees and subcontractors shall follow all safety rules and safe work practices. d. Contractor will immediately notify the City of any significant and/or unusual hazards found during the course of work. e. Contractor shall submit copies of Safety Data Sheets (SDS) for all hazardous materials to be utilized on site in the performance of work. f. Contractor is solely responsible for the legal disposal of hazardous waste generated in the performance of their work. Safety Indemnification:To the extent allowed by law,the Contractor agrees to defend, indemnify and hold harmless the City, its officers, employees and agents from and against any and all investigations, complaints, citations, liability, expense (including defense costs and legal fees), claims and/or causes of action for damages of any nature whatsoever, including but not limited Ct kYcQQWl3l10a IFB No.26-21 — 14 P444143� 11 CITY OF SANTA ANA to injury or death to employees of the Contractor, its subcontractors or City, attributable to any alleged act or omission of the Contractor or its subcontractors which is in violation of any Cal OSHA regulation. The obligation to defend, indemnify and hold harmless includes all investigations and proceedings associated with purported violations of Section 336.10 of Title 8 of the California Code of Regulations pertaining to multi-employer work sites.The City may deduct from any payment otherwise due the Contractor any costs incurred or anticipated to be incurred by the Agency, including legal fees and staff costs, associated with any investigation or enforcement proceedings brought by Cal OSHA arising out of the assigned work. K. OTHER SAFETY REQUIREMENTS Contractor shall take all reasonable precautions, as directed by the City, or in the absence of such direction, in accordance with sound industrial practices, to safeguard and protect City property and adjacent property. Damages to properties caused by Contractor's negligence shall be repaired at no cost(both labor and material)to the City. Contractor is responsible for advising and ensuring compliance by Contractor's employees with all applicable environmental and hazardous materials handling laws and regulations. Contractor shall provide City a full report of damage to City property and/or equipment by Contractor's employees. All damage reports shall be submitted to the Site Coordinator within twenty-four(24) hours of occurrence. Contractor shall provide, erect, and maintain all warning devices (i.e., barricades, cones, etc.) as required or necessary to ensure the safety of the public, City, and Contractor's employees. L. SPILL LIABILITY The City does not assume liability for spills or other releases of hazardous wastes which are caused by the negligence of the contractor once hazardous waste materials are in the possession of the contractor or transported off site. M. RECORDKEEPING AND REPORTS Contractor is required to provide upon request, detailed data and information required by the City. Information may include: generator EPA ID, contractor EPA ID, generator name, waste description, manifest number and line number, date waste shipped, disposal and recycling facilities utilized, final disposal method utilized, quantity shipped (pounds), waste profile number, and any additional information requested. All records and reports shall be available in electronic (including Excel, Word, and PDF Format) and hard copy format at all times during the term of the contract. Ct kYcQQRl310a IFB No.26-21 — 15 PaWQ203'�6 11 CITY OF SANTA ANA EXHIBIT 1 - SPECIFICATIONS a. Equipment: i. Compressors: 1. (x2)Quincy QGSV-30-12OTM VFD Air Compressor,or approved equivalent 2. Power: 30 HP @ 145.0 PSIG 3. Voltage:460/3/60 4. Airlogic 2 Controller 5. SSRV VFD Motor Starting 6. TEFC High Efficiency Drive Motor 7. Air After-cooler with Pre-Piped Moisture Separator and Drain 8. True Blue 5 Year Warranty 9. Low Sound Enclosure(66-69 dBA) 10. Phase Monitor 11. Auto Restart after Power Failure 12. Receiver Tank: 120 gallon ii. Air Dryer: 1. (x1)ZEKS 250 HSFA4 SS Cycling Air Dryer,or approved equivalent 2. Voltage:460/3/60 3. SS Heat Exchanger 4. Compustat Controller iii. (x1) Quincy PPFC-1000 CV-2 Flow Controller,or approved equivalent 1. Set Point Range:0-160 PSIG 2. Maximum Pressure:300 PSIG 3. Available Flow(Capacity): 1000 CFM 4. In/Out Connection: 2 inch NPT 5. Dimensions: 8.1 X 8.6 x 7.3 inches iv. (x1)Stelsep CRS-450 Emulsion Separator,or approved equivalent 1. Advanced Filter Media b. The Contractor shall tie into existing systems as required. No modifications or upgrades to existing air lines,drain lines, valves, solenoids,or electrical infrastructure are included unless otherwise directed and approved by the City. c. The system is intended to operate with: i. One compressor as primary(lead) ii. One compressor as secondary(lag/backup) d. The system shall be capable of: i. Automatic lead/lag rotation to balance runtime ii. Operating both compressors concurrently during peak demand conditions iii. Contractor shall ensure all equipment is properly sized and compatible with this operating sequence e. Equipment Removal:The Contractor shall remove existing air compressors. Payment for transportation and disposal of excess materials and removed debris shall be considered as included in the contract,and no additional compensation shall be made therefor. QdkYcQQU@10a IFB No.26-21 — 16 PaWQR'�6 (9) CITY OF SANTA ANA f. Equipment Installation:The Contractor shall handle the installation of the new air compressors. g. Materials: Unless specifically indicated or provided in advance by the City,the Contractor shall provide all equipment and materials to complete this project. No equipment, materials or personnel shall be provided by the City for this purpose. In the event additional labor or materials are required,the Contractor shall submit a formal quote with all materials and labor listed.The quote shall be preapproved by the Public Works Agency prior to any work being performed and shall be invoiced accordingly. h. Site Protection:The Contractor shall be responsible for any damage to the existing site and restore it to its original conditions at the Contractor's expense. CdkYcQQ fl10a IFB No.26-21 — 17 P4440,46 EXHIBIT 2 - SAMPLE TERMS AND CONDITIONS CONTRACTOR AGREEMENT CITY OF SANTA ANA THIS AGREEMENT is made and entered into this day of , 2020 by and between ,("Contractor"),and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain a Contractor having special skill and knowledge in the field of: Briefly describe expertise sought and the scope of work the consultant (engineering) services will perform. B. Contractor represents that Contractor is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement,the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. The total amount to be expended under this Agreement shall not exceed $xxxxxx during the term of this Agreement, including any extension periods exercised under Section 3. b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on [enter a Start Date or "the date first written above"] for a QdkYdQQW lgHa IFB No.26-21 — 18 PaWW.'�6 number(#)vear term with the option for the City to grant up to a number 0-year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16,below. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and"maintenance"projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however,the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy,use,modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE A. URANCE: Prior to undertaking performance of work under this Agreement, Consultant shall ntain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. CfAY,QEQWflMa IFB No.26-21 - 19 PaWa3'�6 MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. 4. Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and $1,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant's CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Instructor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Consultant's Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Consultant under this Agreement. 3. For any claims related to this contract, Consultant's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. CfAY,QEQWflMa IFB No.26-(ZI — 20 PaWQ4,'� 4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30)days prior written notice has been given to City. Ten (10)days prior written notice shall be provided to City for policy cancellation or non-renewal due to non- payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor,its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for QdkYdQQWflgHa IFB No.26-21 — 21 PaWW.'�6 damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered,by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify,hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages,just compensation,restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence,recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City,its officers,agents,representatives,and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three(3)years, or for any longer period required by law,from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents,proceedings, and activities related to this Agreement for a period of three (3)years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. Cfikyj� QWfir' , IFB No.26-21 — 22 PaWQNo 6 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests,direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age,national origin, ancestry, or disability, as defined and prohibited by applicable law,in the recruitment, selection,training,utilization,promotion,termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written,between the parties. In the event of a conflict between the teens of this Agreement and any attachments hereto,the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements,promises or agreements, orally or otherwise,have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty(30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. Cfikyj� QWfir' , IFB No.26-21 — 23 PaMQO.,'i6 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure,right or remedy,whether or not similar,nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals,waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact,held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 21. NOTICE Any notice,tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Cf kYjj QWfir' , IFB No.26-21 — 24 P,&442N�6 Fax: 714- 647-6956 With courtesy copies to: ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Nabil Saba, PE Sonia R. Carvalho Executive Director, Public Works Agency City Attorney City of Santa Ana City of Santa Ana 20 Civic Center Plaza (M-21) 20 Civic Center Plaza (M-29) P.O. Box 1988 P.O. Box 1988 Santa Ana, California 92702 Santa Ana, California 92702 Fax: 714- 647-5635 Fax: 714- 647-6515 .........................................................................................................................................................................................................................................................................................................................._...................................................................................................................................................... To Contractor: First&Last Name Title Consultant Firm Name Address City, State, Zip Fax: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified,with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24)hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. CfjkYj� QWfir' ' IFB No.26-21 — 25 P44kZNN6 ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney By: (name) Assistant City Attorney (title) RECOMMENDED FOR APPROVAL: Nabil Saba, PE Executive Director Public Works Agency QjkYdQQWflgHa IFB No.26-(ZI — 26 PaMWiZ6 11 CITY OF SANTA ANA EXHIBIT 3 - INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract,and for 5 years thereafter, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives,employees,and sub-contractors. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability(CGL). Insurance Services Office(ISO) Form CG 0001 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal &advertising injury with limits no less than$1,000,000 per occurrence and $2,000,000 in the aggregate. Umbrella and excess insurance policies can be used to meet the required limits. 2.Automobile Liability(AL). Insurance Services Office Form CA 0001 covering Code 1(any auto),with combined single limit no less than$1,000,000. 3.Workers'Compensation (WC).As required by the State of California,with statutory limits,and Employers' Liability insurance with a limit of no less than $1,000,000 per accident, policy,employee for bodily injury or disease. 4. Pollution Legal Liability(PLL).With limits no less than $1,000,000 per occurrence or claim,and $2,000,000 policy aggregate. 5. Professional Liability Insurance(Errors&Omissions).With limits no less than $1,000,000 per occurrence or claim,and $2,000,000 aggregate. These insurance requirements shall not in any way act to reduce coverage that is broader or includes higher limits than the minimums shown above. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Insurance provided under this contract shall not contain any restrictions or limitations which are inconsistent with City's rights under this contract. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain,the following provisions: 1. City of Santa Ana, its City Council, officers,officials,employees,agents,and volunteers are to be covered as additional insureds on Contractor's CGL and AL policies with respect to liability arising out of work operations performed by or on behalf of Contractor including materials, parts,and equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of Contractor.Additional insured status can be provided in the form of an endorsement to Contractor's insurance. 2. For any claims related to this project,Contractor's insurance coverage shall be primary insurance coverage as respects City of Santa Ana, its City Council, officers,officials,employees,agents,and volunteers.Any insurance or self-insurance maintained by City of Santa Ana, its City Council,officers, officials, employees, agents, or volunteers shall not contribute with it. 3.A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 4. Contractor hereby grants to City a waiver of subrogation which any insurer of said Contractor may acquire against City of Santa Ana, its City Council, officers, officials,employees,agents and volunteers" by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement(s)that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from any insurer(s). 5. Each insurance policy required by this clause shall provide that coverage shall not be canceled,suspended,voided, reduced in scope or in limits, non-renewed by the carrier, or materially changed except after thirty(30)days prior written notice has been given to City and ten (10)days prior written notice of policy cancellation or non-renewal due to non- payment. CtkYcQQWfl10a IFB No.26-21 — 27 F,44403'�6 (9) CITY OF SANTA ANA 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana,Attention: (Name of Department Staff Responsible for Agreement),Address of Department Responsible for Agreement, M-XX,Santa Ana,CA 92701.The name and location of the project must be indicated in the Description of Operations section of each certificate. Claims Made Policies If any coverage required is written on a claims-made coverage form: 1.The retroactive date must be shown,and this date must be before the execution date of the contract. 2. Insurance must be maintained and evidence of insurance must be provided for at least five(5)years after completion of work. 3. If coverage is cancelled or non-renewed,and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, Contractor must purchase extended reporting period coverage for a minimum of five(5)years after completion of work. 4.A copy of the claims reporting requirements must be submitted to City. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to CITY. Waiver of Subrogation Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation.The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by Contractor, its employees,agents and sub-contractors. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause).A statement on a Certificate(s)/Evidence of Insurance will not be accepted in lieu of the actual endorsements required herein. Failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications,at any time. Sub-Contractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. For CGL coverage, sub-contractors shall provide coverage with a form at least as broad as CG 20 38 04 13. Failure to Maintain Insurance Coverage If Contractor,for any reason,fails to maintain insurance coverage which is required pursuant to this contract,the same shall be deemed a material breach of contract. City,at its sole option, may terminate this contract at any time and obtain damages from Contractor resulting from said breach. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage,or other circumstances. Ct kYcQQUfl10a IFB No.26-21 — 28 F,44W3'�6 11 CITY OF SANTA ANA ATTACHMENT A - BID FORM The undersigned declares that they have carefully examined the specifications, have read the accompanying instructions to bidders, and hereby propose to provide the specified items and/or services, in accordance with City needs and/or fund availability and the specifications provided herein. Indicate unit price for each line item. Total bid is to be firm offer for no less than one hundred and eighty (180) calendar days and will be regarded by the City as bidder's best and final offer. Quantities listed are for bid comparison only and are subject to change. The City reserves the right to increase or decrease quantities based on current needs. Pricing must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, insurance, business expenses, incidental supplies, mileage, fuel/fuel surcharges, and any other miscellaneous charges. PRICING SHALL BE ENTERED IN PLANETBIDS. ALL REQUIRED FORMS MUST BE COMPLETED AND UPLOADED WITH E-BIDS. NOTE: THIS PROJECT IS A PUBLIC WORK AND IS SUBJECT TO PREVAILING WAGES. BID ITEM QUANTITIES ARE ESTIMATED AND PROVIDED FOR THE PURPOSE OF CALCULATING COMPETITIVE BIDS. BID ITEM QUANTITIES MAY VARY FROM THE FINAL FIELD QUANTITIES AND ARE NOT GUARANTEED. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE BID. DS THAT DO NOT CONTAIN THIS BE QONSIDERED NONRESPONSIVE. 11 CITY OF SANTA ANA ATTACHMENT B - BIDDER'S CERTIFICATION LEGAL NAME OF COMPANY TYPE OF BUSINES STRUCTURE BUSINESS ADDRESS NAME OF AUTHORIZED AGENT TITLE E-MAIL ADDRESS PHONE NUMBER DIR NUMBER CONTRACTOR LICENSE NUMBER SMALL, LOCAL BUSINESS PREFERENCE Is your firm claiming small, local business preference for this solicitation? C Yes, my firm is a small Santa Ana business* C Yes, my firm is a small Orange County business** C No, my firm is not claiming local business preference *Small Santa Ana business shall mean a business certified by the state department of general services as a small business, which has a substantial presence through either a headquarters or branch office within the geographical boundaries of the city,and which headquarters or branch office was established prior to the city inviting bids for the respective procurement. **Small Orange County business shall mean a business certified by the state department of general services as a small business,which has a substantial presence through either a headquarters or branch office within the geographical boundaries of Orange County, and which headquarters or branch office was established prior to the city inviting bids for the respective procurement. IF YOU ANSWERED YES, THEN YOU MUST SUBMIT YOUR BUSINESS LICENSE AND CA DEPARTMENT OF GENERAL SERVICES SMALL BUSINESS CERTIFICATION WITH YOUR BID.A post office box address within the city shall not qualify as a valid business location. Bidder understands and agrees that this written IFB (or any part thereof specifically designated and accepted by the City of Santa Ana,hereinafter City)shall constitute the entire agreement between Bidder and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council,signed by the Executive Director or his duly authorized agent,and signed by the City Attorney, denoting her approval of the form of this document, and its execution, and when it or an exact THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE BID. DS THAT DO NOT CONTAIN THIS BE WNSIDERED NONRESPONSIVE. (9) CITY OF SANTA ANA copy of it has been either delivered to Bidder or deposited with the United States Postal Service properly addressed to the Bidder with the correct postage affixed thereto. Bidder further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten(10)days(excluding Saturdays,Sundays and City's legal holidays),or the funds,check, draft,or Bidder's bond substituted in lieu thereof accompanying this bid shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or Bidder's bond substituted in lieu thereof shall be returned to the undersigned. Bidder understands that a bid is required forthe entire work,that the estimated quantities set forth in the IFB schedule are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this IFB. Certification - I certify that I have read, understand and agree to the terms and conditions of this Invitation for Bids. I have examined the Scope of Services (Exhibit 1) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors,omissions or discrepancies to the City for clarification prior to the submission of my bid. BIDDER'S STATEMENTS: I have read, understood and agree to the terms and conditions on all pages of the Invitation for Bids, including all Exhibits. I am able to provide the required insurance coverage and endorsements. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions. CHECK ONE (1) BOX BELOW ❑ 1 have read, understood and agree to any and all provisions, including but not limited to insurance requirements and terms and conditions, contained in Exhibit 2—Sample Terms & Conditions and Exhibit 3—Insurance Requirements. ❑ 1 have concerns to the provisions contained in Exhibit 2—Sample Terms and Conditions and have included them in my bid submission for consideration. CHECK ONE (1) BOX BELOW Are you registered,active,and in good standing with the California Secretary of State? ❑ Yes ❑ No Comments: Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE BID. DS THAT DO NOT CONTAIN THIS BE QRNSIDERED NONRESPONSIVE. 11 CITY OF SANTA ANA ATTACHMENT C - REFERENCES Consultant shall provide three (3) references from other similar public agencies for which services similar to those specified in this IFB have been performed, including contact names and telephone numbers. The respondent grants permission for the City to contact any individuals listed as references for additional information regarding your firm's qualifications. City may disqualify a Bidder if: • References fail to substantiate Bidder's description of services and deliverables provided; or • References fail to support that Bidder has a continuing pattern of providing capable, productive, and skilled personnel, or • City is unable to reach the point of contact with reasonable effort. It is the Bidder's responsibility to inform the point of contact(s) of normal City working hours. List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the bid specifications. Attach additional pages if required. REFERENCE Customer Name: Contact Individual: Address: Phone Number: Email: Contract Amount: Year: Description of supplies, equipment, or services provided: REFERENCE Customer Name: Contact Individual: Address: Phone Number: Email: Contract Amount: Year: Description of supplies, equipment, or services provided: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE BID. DS THAT DO NOT CONTAIN THIS BE q2NSIDERED NONRESPONSIVE. (9) CITY OF SANTA ANA REFERENCE Customer Name: Contact Individual: Address: Phone Number: Email: Contract Amount: Year: Description of supplies, equipment, or services provided: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE BID. DS THAT DO NOT CONTAIN THIS BE g*SIDERED NONRESPONSIVE. i1 CITY OF SANTA ANA ATTACHMENT D - DEBARMENT QUESTIONNAIRE The(Proposer/Bidder/Contractor/Consultant)shall complete, under penalty of perjury,the following questionnaire: Has the (Proposer/Bidder/Contractor/Consultant), any officer of the (Proposer/Bidder/Contractor/Consultant), or any employee of the (Proposer/Bidder/Contractor/Consultant) who has a proprietary interest in the (Proposer/Bidder/Contractor/Consultant), ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation? Yes No If the answer is yes, explain the circumstances in the following space: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE BID. DS THAT DO NOT CONTAIN THIS BE g4NSIDERED NONRESPONSIVE. 11 CITY OF SANTA ANA ATTACHMENT E - NON-LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or bid,to the best of his or her knowledge and belief,that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352,Title 31, U.S.Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or bid that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE BID. DS THAT DO NOT CONTAIN THIS BE Q*SIDERED NONRESPONSIVE. i1 CITY OF SANTA ANA ATTACHMENT F - NON-DISCRIMINATION CERTIFICATION The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation,to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations,or orders,the contract may be canceled,terminated,or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency,the THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE BID. DS THAT DO NOT CONTAIN THIS BE q*SIDERED NONRESPONSIVE. (9) CITY OF SANTA ANA Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons,except as provided in Section 1420,and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE BID. DS THAT DO NOT CONTAIN THIS BE q7NSIDERED NONRESPONSIVE. 11 CITY OF SANTA ANA ATTACHMENT G - NON-COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract;that all statements contained in the bid are true; and, further,that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof,or the contents thereof, or divulged information or data relative thereto,or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above non-collusion affidavit is part of the bid. Signing this bid on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of , County of Subscribed and sworn to (or affirmed) before me on this day of 20 , by proved to me on the basis of satisfactory evidence to be the person(s)who appeared before me. Notary Public Signature Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE BID. DS THAT DO NOT CONTAIN THIS BE Q*SIDERED NONRESPONSIVE. 11 CITY OF SANTA ANA ATTACHMENT H - SUBCONTRACTOR DESIGNATION FORM Bidder acknowledges and agrees that under Public Contract Code section 4100, et seq., it must clearly set forth below the name and location of each subcontractor who will perform work or labor or render service to the bidder in or about the work in an amount in excess of one-half of one percent (0.5%) of bidder's total bid and the kind of work that each will perform. Furthermore, bidder acknowledges and agrees that under Public Contract Code section 4100, et seq., if bidder fails to list as to any portion of work, or if bidder lists more than one subcontractor to perform the same portion of work (i.e. bidder must indicate what portion of the work each subcontractor will perform), bidder must perform that portion itself or be subjected to penalty under applicable law. If alternate bids are called for and bidder intends to use subcontractors different from or in addition to those subcontractors listed for work under the base bid, bidder must list subcontractors that will perform work in an amount in excess of one half of one percent(0.5%) of bidder's total bid, including alternates. In case more than one subcontractor is named for the same kind of work,the Contractor is to state the portion of work that each subcontractor will perform. Bidders or suppliers of materials only do not need to be listed. If further space is required for the list of proposed subcontractors, additional sheets showing the required information, as indicated below, shall be attached hereto and made a part of this document. Listed below is the name of each subcontractor that will perform work, labor, or render services to the undersigned related to the work of this project. This is to include any subcontractor that will specially fabricate and install a portion of work according to detailed drawings contained in the plans and specifications in the amount greater than one half of one percent(.05%)of the contractors total bid.Additional sheets may be attached if needed. Subcontractor Name: Location: Portion of Work/Trade: Bid Amount Contractor's License Number DIR Registration No. Subcontractor Name: Location: Portion of Work/Trade: Bid Amount: Contractor's License No: DIR Registration No: L Contractor will not be subcontracting any portion of work. THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE BID. DS THAT DO NOT CONTAIN THIS BE q*SIDERED NONRESPONSIVE. i1 CITY OF SANTA ANA ATTACHMENT I - CARB FLEET COMPLIANCE CERTIFICATION In-Use Off-Road Diesel-Fueled Fleets Regulation The In-Use Off-Road Diesel-Fueled Fleets Regulation (Off-Road Regulation) applies to all self-propelled off-road diesel vehicles 25 horsepower or greater used in California and most two-engine vehicles (except on-road two- engine sweepers).This includes vehicles that are rented or leased (rental or leased fleets). Bidder hereby acknowledges that they have reviewed the California Air Resources Board's policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the "Regulation"). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder's fleet,and/or that of their subcontractor(s)("Fleet")is true and correct: The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto. ❑ The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods,their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third-party correspondence or vendor bids). ❑ The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4). ❑ The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto. Bidder's Company Name (please print or type) Signature of Bidder Print Name Title DOORS ID (if applicable) THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE BID. DS THAT DO NOT CONTAIN THIS BE q@NSIDERED NONRESPONSIVE. Exhibit 1 ABSTRACT OF BIDS NAME OF IFB (Bid No.26-031) BIDDER LOCATION TOTAL Premo Construction Inc Tustin, CA $ 143,600 Air & Lube Systems Inc Sacramento, CA $ 149,447 Levon Construction Group Anaheim, CA $ 155,000 R2BUILD Laguna Hills, CA $ 282,300 EXHIBIT 1 City Council 21 — 41 8/4/2026 Public Works Agency www.santa-ana.gov/pw Item # 22 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Appropriation Adjustment and Sale of Remnant Land at 2245 S. Main Street AGENDA TITLE Appropriation Adjustment and Agreement for the Sale of Land at 2245 S. Main Street (Project No. 13-6792) (Non-General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment recognizing $136,250 in revenue from the purchase and sale agreement into the Select Street Construction, Sale of Land revenue account (No. 05917002-57071) and appropriate it to the City Street Projects, Improvements Other Than Buildings expenditure account (No. 05917666-66220). (Requires five affirmative votes) 2. Approve an appropriation adjustment recognizing $408,750 in revenue from the purchase and sale agreement into Measure M-Street Construction, Expense Reim bu rsement-OCTA revenue account (03217002-57004). Receipt of Measure M-Street Construction proceeds will be disbursed to the Orange County Transportation Authority (OCTA) upon project final billing reconciliation. (Requires five affirmative votes) 3. Authorize the City Manager to execute a purchase and sale agreement with South Main Arwad LLC for the sale of City-owned property located at 2245 S. Main Street (APN No. 403-141-08) in the amount of $545,000 (Agreement No. A- 2026-XXX). 4. Approve amendment to the Fiscal Year 2026-27 Capital Improvement Program to add $136,250 of Select Street Construction funds for the Bristol Street Phase 3A Project (No.13-6792). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Public Works Agency (PWA) maintains City-owned vacant lots that are remnant following capital improvements. During the course of Street Improvement Projects, the Public Works Agency (PWA) has acquired multiple properties for street widening City Council 22 — 1 8/4/2026 Appropriation Adjustment and Sale of Remnant Land at 2245 S. Main Street August 4, 2026 Page 2 purposes. The subject property at 2245 S. Main Street (APN 403-141-08) was acquired as part of the Warner Street Improvements from Main Street to Oak Street using Orange County Transportation Authority (OCTA) grant funding (Exhibit 1). The City has since completed widening improvements in this area and a remnant parcel remains. The remnant parcel, measuring 7,490 square feet, remains unused and unneeded following the project's construction and is ready to be sold in accordance with the requirements of the California Surplus Land Act (Government Code Section 54220). On October 16, 2025, the City Council adopted Resolution No. 2025-045 declaring various City-owned properties as surplus land and directing the City Manager to comply with the requirements of the California Surplus Land Act. The subject property is among those declared surplus and, as a result, the City has since completed all statutory requirements and is authorized to proceed with direct negotiations for disposition of the property. Following the completion of the Surplus Land Act process, staff issued a Letter of Availability to the adjacent property owner and potential buyer, Mr. Wansikehian, on February 5, 2026, outlining the terms and process for the potential disposition of the property. In response, Mr. Wansikehian submitted a purchase offer in the amount of $545,000 for the property (Exhibit 2). The prospective buyer is the same owner that the City originally purchased the land from for the Warner project and currently owns the adjacent property located at 2239 S. Main Street. He has indicated that the proposed intended use of the site would involve a lot merger with the adjacent parcel to accommodate a potential gasoline station or quick-service restaurant (QSR) development for this site. Since the property was acquired using OCTA grant funds, in accordance with grant requirements, sale of proceeds of the remnant parcel must be returned to the grant and/or used for the project construction. The City is require to activate and report on the surplus land as part of the project's final closeout reimbursement with OCTA. OCTA provided 75% of the funds for the acquisition of this parcel, and therefore 75% of the sale price, equal to $408,750, will be distributed back to OCTA per grant guidelines. The remaining proceeds of$136,250, are proposed to be deposited into the City's Select Street Construction Fund and distributed to the Bristol Street Improvements: Civic Center to Washington (Project No. 13-6792) to continue supporting utility undergrounding efforts, including completion of the cabling and splicing scope for Crown Castle, Verizon, and Charter (Exhibit 3). Staff recommends approval of the recommended actions to transfer ownership of this remnant vacant parcel to the adjacent property owner. Activating citywide vacant lots supports general plan goals by fostering community development and increasing tax revenue, while reducing blight and ongoing maintenance costs and liability, in alignment City Council 22 — 2 8/4/2026 Appropriation Adjustment and Sale of Remnant Land at 2245 S. Main Street August 4, 2026 Page 3 with established municipal codes governing surplus property disposition. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Approval of the recommended Appropriation Adjustments will recognize receipt of $136,250 into the Select Street Construction, Sale of Land revenue account (No. 05917002-57071) and appropriate it to the City Street Projects, Improvements Other Than Buildings expenditure account (No. 05917666-66220), Project No. 13-6792. The remaining proceeds of$408,750 will be received in the Measure M Street Construction, Expense Reimbursement-OCTA revenue account (No. 03217002-57004) for disbursement to OCTA, consistent with grant acquisition funding requirements. EXHIBIT(S) 1. Location Map 2. Purchase and Sale Agreement 3. CIP Amendment Sheet Project Submitted By: Rodolfo Rosas, P.E., Acting Executive Director of Public Works Agency Approved By: Alvaro Nunez, City Manager City Council 22 — 3 8/4/2026 W W 22 S MAI ST. cn 4 -1 08 u7 w _Z + Q FUTURE ROADWAY WARNER AVENUE U; wz L1=C'31=N° PARCEL C4 EXISTING k PROPERTY LINE COMBINED ZONING APPROK AREA PARCEL ' COMMERCIAL 7,490 SF City Council 22 — 4 8/4/2026 PURCHASE AND SALE AGREEMENT THIS PURCHASE AND SALE AGREEMENT ("Agreement") is made and entered into this 4th day of August, 2026 ("Effective Date"), by and between South Main Arwad LLC ("Buyer"), and the CITY OF SANTA ANA, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("Seller" or "City"). As used herein, Buyer and Seller may be referred to collectively as the "Parties," and each individually as a"Party." RECITALS A. City is the fee simple owner of that certain real property consisting of approximately 7,490 square feet,located at 2245 S.Main Street(APN No.403-141-08)Santa Ana, California, legally described in Exhibit"A"attached to this Agreement and incorporated into this Agreement in its entirety by this reference (the"Property"). B. On June 2, 2026, the Property was approved by the City for disposition through direct negotiations, without competitive bidding, in accordance with Santa Ana Municipal Code sections 2-706 and 2-709. C. On October 21, 2025, the Santa Ana City Council adopted Resolution No. 2025- 045 declaring the Property as surplus land and directing the City Manager to comply with the requirements of California Government Code Section 54220 et seq. ("Surplus Land Act")for the disposition of the Property. D. On December 4, 2025, the City received a Surplus Land Act Findings Letter sent by the California Department of Housing and Community Development("HCD") confirming that the Property qualifies as "exempt surplus land" under Government Code section 54221, subdivision(f)(1)(B). F. In satisfying Surplus Land Act requirements, and receiving correspondence from the Housing and Community Development Surplus Land office to proceed with disposition based on exemption status, City staff proceeded with direct negotiations to sell the Property to the Adjacent Property Owner. G. City now desires to sell the Property to Buyer, and Buyer desires to purchase the Property from City, in accordance with the provisions of this Agreement. AGREEMENT NOW THEREFORE, incorporating the foregoing Recitals and in consideration of the mutual covenants and agreements herein contained, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,the Parties hereby agree as follows: 1. Incorporation of Recitals. The recitals of fact set forth above are true and correct and are incorporated into this Agreement in their entirety by this reference. City Council - - 22 — 5 8/4/2026 2. Purchase and Sale; Purchase Price. 2.1 Purchase and Sale. Seller shall sell the Property to Buyer, and Buyer shall purchase the Property from Seller, subject to the terms and conditions set.forth in this Agreement. 2.2 Purchase Price. The purchase price of the Property shall be Five Hundred Forty-Five Thousand Dollars ($545,000.00). 3. Escrow_ 3.1 Escrow Instructions. Escrow Instructions. Within seven(7) days following the execution of this Agreement by the Parties, Buyer will open an escrow ("Escrow") with Commonwealth Land Title Company, 4400 MacArthur Blvd., Suite 800, Newport Beach, CA 92660, Attn: Jody Kelly ("Escrow Holder") for the purchase and sale of the Property. The "Opening of Escrow" shall mean the date on which a fully executed copy of this Agreement has been delivered to Escrow Holder. Escrow Holder shall confirm the Opening of Escrow to the Parties in writing. This Agreement constitutes joint escrow instructions to Escrow Holder. The Parties agree to execute such additional instructions consistent with the provisions of this Agreement, which may be required by Escrow Holder. As between the Parties, Buyer and Seller agree that,if there is any conflict between the terms of this Agreement and any Escrow Instructions required by Escrow Holder,the terms of this Agreement shall control. Buyer and Seller shall each furnish Escrow Holder with their respective Federal Tax Identification Numbers and such other information as is reasonably required by Escrow Holder. 3.2 Payment of Purchase Price. The Purchase Price for the Property shall be payable at Closing. If Seller has deposited into Escrow all documents and amounts required of Seller to close Escrow, including without limitation,the"Grant Deed"(as defined in Section 3.10 below), and complied with all of Seller's other obligations under this Agreement,then on or before the "Closing Date" (as defined Section 3.3 below) so as not to delay the "Close of Escrow" (as defined Section 3.3 below), Buyer shall deposit into Escrow the following in Acceptable Funds: (a)the Purchase Price and(b)the Escrow closing costs pursuant to the preliminary Escrow Closing statement furnished by Escrow Holder as provided below_ 3.3 Close of Escrow. Subject to Sections 3.3.1 and 3.3.2, Escrow for the sale of the Property shall close on a date that is no later than ninety (90) days after the opening of Escrow ("Closing Date"), subject to reasonable extension as necessary in order to satisfy the conditions precedent and other requirements for the Close of Escrow. As used in this Agreement, "Close of Escrow" shall mean the date on-which the "Grant Deed" conveying fee title to the Property to Buyer is recorded in the Orange County Recorder's Office. 3.3.1 Conditions Precedent to Buyer Obligation to Close. Buyer's obligation to close Escrow and purchase the Property is expressly conditioned on the satisfaction of the conditions listed in this Section 3.3.L If any such condition is not satisfied or waived by Buyer at or prior to the Close of Escrow,for any reason other than a default by Buyer,Buyer may, in its sole discretion and without limiting any of Buyer's legal remedies or City Council 22 — 6 8/4/2026 remedies under this Agreement, terminate this Agreement by written notice to Seller. (1) Title Policy. Escrow Holder has issued or is irrevocably committed to issue to Buyer the "Title Policy" (as defined in Section 3.6 below) showing fee title vested in Buyer subject only to "Permitted Exceptions" (as defined in Section 3.5 below). (2) Representations and Warranties. Each of Seller's representations and warranties in this Agreement are materially true and accurate as of the Close of Escrow. (3) Seller Obligations. Seller is not in material default under this Agreement and each material obligation of Seller to be performed prior to the Close of Escrow, has been performed as required, including, without limitation the delivery of all documents required of Seller under this Agreement. (4) Possession. Seller is able, at the Close of Escrow to deliver exclusive possession of the Property to Buyer in accordance with this Agreement and does so. 3.3.2 Conditions Precedent to Seller Obligation to Close. Seller's obligation to close Escrow and sell the Property is expressly conditioned upon the satisfaction of the conditions listed in this Section 3.3.2. If any such condition is not satisfied or waived by Seller prior to the Close of Escrow for any reason other than a default by Seller, Seller may, in its sole discretion and without limiting any of Seller's legal remedies or remedies under this Agreement,terminate this Agreement by written notice to Buyer. (1) Representations and Warranties. Each of Buyer's representations and warranties set forth in this Agreement are materially true and accurate as of the Close of Escrow. (2) Buyer's Obligations. Buyer is not in material default under this Agreement,and each material obligation of Buyer to be performed prior to the Close of Escrow hereunder has been performed as required. 3.4 Escrow Cancellation. 3.4.1 Char es. (1) Seller's Default. If Escrow fails to close due to Seller's default, Seller shall pay all Escrow cancellation charges. "Escrow cancellation charges"means all fees,charges and expenses charged or passed on to the Parties by Escrow Holder, including all title expenses. Buyer shall be entitled to terminate this Agreement or bring an action against Seller for specific performance as its sole and exclusive remedies. (2) Buyer's Default. If Escrow fails to close due to Buyer's default, Buyer shall pay all Escrow cancellation charges and Seller shall be entitled to terminate this Agreement as its sole and exclusive remedy. City Council 22 — 7 8/4/2026 (3) No Default. If Escrow fails to close and this Agreement is terminated for any reason other than a default by one of the Parties, Buyer and Seller shall evenly split any Escrow cancellation charges. 3.5 Permitted Exceptions to Title. As soon reasonably possible after the Opening of Escrow, Escrow Holder shall cause Commonwealth Land Title Company, in its capacity as title insurer ("Title Company'), to deliver to Buyer and Seller a current preliminary title report ("Title Report") together with legible copies of all underlying documents referenced therein (together with the Title Report, the "Title Documents"). The term "Permitted Exceptions" as used in this Agreement shall mean all of the following: (a) the Grant Deed; (b) the Affordable Housing Covenant; (c) non-delinquent real property taxes and assessments; (d) items and exceptions created by or with the written consent of Buyer, including documents to be recorded pursuant to this Agreement, and(e) the title exceptions shown on the Title Report but excluding any (i) "Disapproved Exceptions" as defined below that Seller, in its sole discretion, agrees to remove prior to the Close of Escrow as provided below and (ii) all monetary liens and monetary encumbrances on the Property, other than non-delinquent real property taxes and assessments which will be removed (meaning removal from title and not the issuance of an endorsement in connection therewith by the Title Company)from title by Seller at its sole cost and expense prior to the Close of Escrow. If Buyer objects to any title exceptions in its sole and absolute discretion ("Disapproved Exceptions"), Buyer shall deliver written notice ("Objection Notice") of same to Seller within ten (10)business days of delivery of the initial Title Report to Buyer. Seller shall act in good faith and reasonably to resolve any title exception in the Objection Notice. If Buyer fails to deliver an Objection Notice but delivers a"Notice of Approval", Buyer shall be deemed to have approved title to the Property subject to the Permitted Exceptions. If Buyer delivers an Objection Notice regarding a title exception and Seller, by delivery of written notice to Buyer within five (5)business days following receipt of the Objection Notice elects not to remove a material Disapproved Exception (Seller's failure to respond to a Buyer Objection Notice shall be deemed such an election), Buyer's sole remedies shall be with respect to the delivery of a Notice of Approval or delivery or deemed delivery of a Notice of Termination. 3.6 Title Insurance. Seller shall cause the Title Company to commit to issue to Buyer at the Close of Escrow a standard coverage ALTA Owner's policy of title insurance with mechanics lien endorsement (Seller shall provide any indemnity or other agreement required by the Title Company as a condition to the issuance of the mechanics lien endorsement) ("Title Policy")insuring fee title to the Property vested in Buyer subject only to the Permitted Exceptions, with coverage in an amount equal to the Purchase Price. If Buyer requires an extended coverage ALTA Owners policy of title insurance,Buyer shall pay the difference in cost between the standard and extended coverage and the cost of any endorsements(other than a mechanics lien endorsement issued in connection with the standard coverage Title Policy which shall be at the cost of Seller) ("Buyer Title Costs"). 3.7 Possession. Seller shall deliver possession of the Property to Buyer at the Close of Escrow subject only to the Permitted Exceptions and free of any tenancies and/or third patty claims of use or ownership. City Council 22 — 8 8/4/2026 3.8 Taxes,Assessments and Prorations. 3.8.1 Taxes. Only to the extent the Seller pays any property taxes or assessments on the Property, all current general and special taxes and assessments on the Property shall be prorated by Escrow Holder based upon the latest available information as shown in the tax statements provided to Escrow Holder by Seller,using customary escrow procedures in Orange County. Seller shall provide Buyer with written evidence of the payment or satisfaction of such taxes. Should the Property be part of a larger tax parcel ("Assessment Parcel") which as of the Close of Escrow remains unsegregated on the County Tax Assessor's Roll for the ensuing fiscal year, Escrow Holder shall charge Buyer and credit Seller for taxes and assessments allocated to the Property (based on unimproved value)based on the percentage of the total acreage of the Assessment Parcel located on the Property, which acreage figures for allocation purposes shall be fairly and equitably determined and supplied to Escrow Holder by Buyer and Seller. Buyer and Seller shall cooperate in good faith to cause the Property to be separately assessed and segregated in Buyer's name on the current tax roll. Any real property taxes or assessments levied under the Supplemental Tax Roll as a result of the sale of the Property to Buyer,shall be the responsibility of Buyer. Any real property taxes or assessments levied under the Supplemental Tax Roll as a result of transfers, improvements or other occurrences before the Close of Escrow shall be the responsibility of Seller. 3.8.2 General. All pro rations provided for herein shall be on an"actual day"basis and a three hundred sixty-five (365) day year. The provisions of this Section shall survive Close of Escrow. If either Party fails to pay its pro rata share of taxes or other expenses by the times herein provided, interest shall accrue on all unpaid amounts from when owing until paid at the maximum rate allowed by law. Any errors or omissions made in calculating adjustments and Prorations shall be corrected promptly upon the discovery thereof. If any estimations are made at the Close of Escrow regarding adjustments or prorations, the Parties shall make the appropriate collection promptly when accurate information becomes available. Any corrected adjustment or proration shall be paid to the Party entitled thereto within thirty (30) days after written request therefor and if not so paid interest shall accrue and be payable on same at the maximum rate allowed by law. 3.9 Closing Costs. Buyer shall pay the cost of the Title Policy,the Escrow Fees and any applicable documentary transfer fees(considering Seller is a City) and recording fees, and all other costs and expenses incurred related to the purchase of the Property by Buyer. If required by Buyer's lender, Buyer shall also pay for the appraisal cost of the Property (collectively, "Closing Costs"). As soon as reasonably possible following the Close of Escrow,Escrow Holder shall deliver a copy of the final Escrow closing statement to Buyer and Seller. 3.10 Grant Deed. The transfer of ownership of the Property shall be documented through a Grant Deed in the form attached hereto as Exhibit"D" and incorporated herein by reference, conveying the Property to Buyer("Grant Deed"). City Council 22 — 9 8/4/2026 3.10.1 Affordable Housing Covenant in the Event of Residential Development. In accordance with California Government Code Section 54233, if 10 or more residential units are developed on the Property, not less than 15 percent of the total number of residential units developed on the Property shall be sold or rented at affordable housing cost, as defined in Section 50052.5 of the Health and Safety Code, or affordable rent, as defined in Section 50053 of the Health and Safety Code, to lower income households, as defined in Section 50079.5 of the Health and Safety Code. Rental units shall remain affordable to, and occupied by, lower income households for a period of at least 55 years for rental housing and 45 years for ownership housing. The initial occupants of all ownership units shall be lower income households, and the units shall be subject to an equity sharing agreement consistent with the provisions of paragraph (2) of subdivision (c) of Section 65915 of the Government Code. Buyer expressly agrees and consents that the requirements of this section shall be contained in a covenant or restriction recorded against the Property prior to land use entitlement of the project, and the covenant or restriction shall ran with the land and shall be enforceable, against any owner who violates a covenant or restriction and each successor in interest who continues the violation, by any of the entities described in subdivisions (a) to (f), inclusive, of Section 54222.5 of the Government Code. 3.11 Recordation and Delivery of Documents. No later than the business day immediately prior to the Closing Date, Buyer and Seller, as applicable, will deposit into Escrow the following documents (with the documents that are to be recorded in the following order and delivered as provided below): 3.11.1 Grant Deed. One (1) fully executed and acknowledged copy of the Grant Deed conveying the Property to Buyer. Conformed copies of the recorded Grant Deed shall be returned to Buyer and Seller as soon as possible. 3.11.2 Withholding Exemption Certificates. One (1) completed and executed copy of the following: Non-foreign Transferor Declaration; Preliminary Change in Ownership Report, Internal Revenue Service Form 1099-5, and California Franchise Tax Board Form 593 and any other applicable state tax withholding forms, as applicable. 3.11.3 Disbursement of Closing Documents. As soon as reasonably possible following the Close of Escrow, Escrow Holder shall deliver copies of all closing documents,including,without limitation,those listed above, the Title Policy, any additional escrow instructions and the final Escrow closing statement, to Seller's counsel and Buyer or Buyer's counsel. 3.12 Seller's Proceeds. At the Close of Escrow, subject to Section 3.13 below, Escrow Holder is directed to wire funds representing Seller's cash proceeds through Escrow to Seller's account as directed in separate written instructions to be provided by Seller. City Council ' 22 — 10 8/4/2026 3.13 Cal-FIRPTA Withholding. Unless this transaction is exempt under California Revenue and Taxation Code Sections 18805 and 26131, Escrow Holder shall be the "withholding agent" and withhold from proceeds due Seller any amounts required under the above code sections to be withheld by Buyer and pay same to the California Franchise Tax Board or Internal Revenue Service in accordance with applicable law. 3.14 Additional Documents. Seller and Buyer shall execute and deliver to Escrow any other documents reasonably required by Escrow Holder including,without limitation, Seller' s affidavits or statements regarding mechanics liens and/or tenants or parties in possession. 3.15 Termination of Property Contracts. Seller shall terminate any service contracts or similar agreement relating to the Property that the Buyer does not expressly elect in writing to assume which termination shall be effective as of the Close of Escrow. 4. Real Estate Brokerage Commission. Buyer and Seller each represent and warrant to each other that they have not employed, dealt with or incurred any obligation to any broker, agent or finder in connection with the Property, and that they have not incurred any obligation to pay any other real estate brokerage or other commission or fee in connection with the conveyance of the Property to Buyer. Buyer and Seller agree to indemnify, defend and hold each other free and harmless from and against all costs and liabilities, including without limitation reasonable attorneys' fees and the costs and expenses of litigation, for causes of action or proceedings in any way related to or resulting from a breach of the foregoing representation and warranty or arising out of any action or proceedings which may be instituted by any broker, agent or finder, licensed or otherwise, claiming through, under or by reason of the conduct of the indemnifying Party, respectively, in connection with this transaction. 5. Inspections; AS-IS Condition of Property. 5.1 Waiver of Inspections. Buyer and Seller agree that Buyer has the opportunity through the City RFP process, discussed above, to conduct all desired due diligence regarding the Property. Therefore, Buyer unequivocally waives any right to conduct independent investigations concerning (i) Buyer's proposed use, sale, development or suitability for development of the Property; (ii) the condition and all other attributes of the Property, including, without limitation all improvements located thereon; (iii) applicable laws, statutes, rules, regulations, ordinances, limitations, restrictions or requirements concerning the use, density, location or suitability of the Property or any existing or proposed development or condition thereof, including but not limited to zoning, subdivision and other regulations; (iv) the necessity or availability of any specific plan or general amendments;rezoning, zone variances, conditional use permits, building permits, environmental impact reports, subdivision maps, public reports issued by the California Bureau of Real Estate and all other governmental permits, approvals or acts; (v) the necessity and existence of all dedications, fees, charges, costs or assessments which may be imposed by any Governmental Authority in connection with the proposed development of the Property; (vi)the value of the Property; (vii)the availability or adequacy of access to the Property, or of water, sewage,gas, electrical or other utilities serving the Property and(viii) the presence or adequacy of infrastructure or other improvements on, near or concerning the Property. City Council 22 — 11 8/4/2026 5.2 No Representations or Warranties. Seller makes no representation or warranty, express or implied, to the Buyer relating to the condition of the Property or suitability of the Property for any intended use or development by the Buyer. 5.3 Acceptance of Property "AS-IS." Buyer shall accept all conditions of the Property, without any liability of the Seller whatsoever, AS-IS, WHERE-IS, SUBJECT TO ALL FAULTS CONDITION, WITHOUT WARRANTY AS TO QUALITY, CHARACTER, PERFORMANCE OR CONDITION, and with full knowledge of the physical condition of the Property, the nature of the Seller's interest in and use of the Property, all laws applicable to the Property and of any and all conditions,restrictions, encumbrances and all matters of record relating to the Property. The Property is being acquired by Buyer as a result of its own knowledge of the Property and not as a result of any representation(s) made by the Seller or any employee, official, consultant or agent of the Seller relating to the condition of the Property,unless such statement or representation is expressly and specifically set forth in this Agreement. Seller hereby expressly and specifically disclaims any express or implied. 6. Warranties. 6.1 Seller's Warranties. In consideration of Buyer entering into this Agreement and as an inducement to Buyer to purchase the Property from Seller, Seller makes the following representations and warranties which shall be true and correct as of the Effective Date and the Close of Escrow and each of which is material and being relied upon by Buyer. For all purposes of this Agreement, including Seller's representations and warranties contained herein, the phrase "to the best of Seller's knowledge" shall mean the current actual knowledge of Seller. If prior to the Close of Escrow, Buyer has actual knowledge that any representation or warranty of Seller is untrue,inaccurate or incomplete in any material respect(and without waiving any of Buyer's rights or remedies hereunder at law or in equity with respect to any material untruth, incompleteness or inaccuracy existing on the Effective Date, that was known of or should have been known of by Seller),Buyer may give Seller written notice of same and Seller shall have seven (7) days from the date of receipt of Buyer's notice(and the Closing Date shall be extended to permit the running of such seven (7) day period) ("Seller Cure Period") to correct any factor or circumstance that makes such representation or warranty materially untrue or inaccurate to Buyer's reasonable satisfaction. If Seller fails to make such correction within the Seller Cure Period, then Buyer by written notice to Seller within three(3)days after the expiration of the Seller Cure Period(and the Closing Date shall be extended to permit the running of such three(3)day period) shall be entitled (a) to terminate this Agreement, or (b) continue this Agreement in full force and effect with no change in terms, but without waiving any legal, equitable or other remedies it may have against Seller. 6.1.1 Authorization. Seller has full power and authority to enter into this Agreement and to perform all its obligations hereunder, and has taken all action required by law, its governing instruments or otherwise to authorize the execution, delivery and performance of this Agreement by Seller. Each individual or entity who has executed this Agreement on behalf of Seller has the right,power, legal capacity and authority to execute, deliver and perform this Agreement on behalf of Seller. City Council 22 — 12 8/4/2026 6.1.2 Conflicting Agreements. Neither the execution or delivery of this Agreement, nor the consummation of the transaction contemplated herein, will conflict with, or result in a breach of, any contract, license or undertaking to which Seller is a parry or by which Seller or any of the Property is bound, or constitute a default thereunder. In addition, with respect to any agreements that affect the Property, neither Seller nor any other party or parties to such agreements are in default thereunder nor are there any facts that currently exist which with the passage of time would result in any such default. To the best of Seller's knowledge,the Property is not subject to any prescriptive easements, claims of adverse possession, encroachments or similar rights or claims. The Property is not subject to any leases, options or other similar rights or claims in favor of any third parties. The Property is not subject to a Williamson Act contract or any similar agricultural agreement. 6.1.3 Proceedings. To the best of Seller's knowledge, no legal or administrative proceeding is pending or threatened against Seller or the Property nor are there any other facts or circumstances which would adversely affect (i) Seller's right to convey title to the Property to Buyer as contemplated in this Agreement. To the best of Seller's knowledge,there are no condemnation or eminent domain proceedings pending or threatened with respect to the Property. 6.1.4 Binding Agreement. This Agreement constitutes a legal, valid and binding obligation of Seller enforceable against Seller in accordance with its terms, except to the extent that such enforcement may be limited by applicable bankruptcy, insolvency, moratorium and other principles relating to or limiting the rights of contracting parties generally. 6.1.5 Hazardous Materials. Seller neither knows, nor has reasonable cause to believe, that any release of a hazardous substance is located on or beneath the Property. Further, Seller has not stored or released, caused to be stored or released or approved the storage or release on the Property, of any hazardous substance. Seller makes no warranty and Buyer is to verify in advance of the purchase the acceptance that no hazardous substances contaminate the Property. 6.1.6 No Assumed Obligations. There are no obligations or responsibilities of Seller with respect to the Property or otherwise of any kind that are assumed by Buyer. 6.1.7 Ownership of Property. Seller is.the sole and only party that owns or holds any interest in the Property. 6.1.8 Property Documents. To the best of Seller's knowledge, the Property Documents and all other documents and information provided by Seller or its agents or consultants to Buyer are complete, true and accurate and do not omit any material fact, and there are no other documents, 77 City Council 22 — 13 8/4/2026 materials, studies, surveys or other information in the possession or control of Seller. 6.1.9 Other Agreements. Except as set forth in the Property Documents and this Agreement, Seller has not made any commitment or representation to or entered into any agreement of any kind with any government authority,or any adjoining or surrounding property owner,group or other third party, which would in any way be binding on Buyer or all or any portion of the Property and will not make any such representations or warranties or enter into any such agreements which would affect the Property or any portion thereof prior to the Close of Escrow,without Buyer's written consent. 6.1.10 Access. There is full and unobstructed direct access to the Property from public streets,highways or roads that are adjacent to the Property. 6.1.11 Material Change. Seller shall promptly notify Buyer if Seller obtains information that would make any of the representations or warranties contained herein materially inaccurate or misleading. 6.2 Buyer's Warranties_ In consideration of Seller entering into this Agreement and as an inducement to Seller to sell the Property to Buyer, Buyer makes the following representations and warranties which shall be true and correct as of the Effective Date and the Close of Escrow and each of which is material and being relied upon by Seller. For all purposes of this Agreement, including Buyer's representations and warranties contained herein, the phrase "to the best of Buyer's knowledge" shall mean the current actual knowledge of Buyer. If prior to the Close of Escrow Seller determines that any representation or warranty of Buyer is untrue, inaccurate or incomplete in any material respect (and without waiving any of Seller's rights or remedies hereunder at law or in equity with respect to any material untruth, incompleteness or inaccuracy existing on the Effective Date, that was known of or should have been known of by Buyer), Seller may give Buyer written notice of same and Buyer shall have seven (7) days from the date of receipt of Seller's notice(and the Closing Date shall be extended to permit the running of such seven (7) day period) ("Buyer Cure Period") to correct any fact or circumstance that makes such representation or warranty materially untrue or inaccurate to Seller's reasonable satisfaction. If Buyer fails to make such correction within the Buyer Cure Period, then Seller by written notice to Buyer within three(3) days after the expiration of the Buyer Cure Period(and the Closing Date shall be extended to permit the running of such three(3) day period) shall be entitled (a) to terminate this Agreement or (b) continue this Agreement in full force and effect with no change in terms, but without waiving any legal, equitable or other remedies it may have against Buyer. The foregoing is not a waiver or release of any of Seller's rights or remedies for any material untruth, incompleteness or inaccuracy in a representation or warranty of Buyer of which Seller obtains knowledge after the Close of Escrow. 6.2.1 Authorization. Buyer has full power and authority to enter into this Agreement and to perform all of its obligations hereunder, and has taken all action required by law, its governing instruments or otherwise to authorize the execution, delivery and performance of this City Council 22 — 14 8/4/2026 Agreement. Each individual who has executed this Agreement on behalf of Buyer has the right, power, legal capacity and authority to execute, deliver and perform this Agreement on behalf of Buyer. 6.2.2 Binding Agreement. This Agreement constitutes a legal, valid and binding obligation of Buyer enforceable against Buyer in accordance with its terms, except to the extent that such enforcement may be limited by applicable bankruptcy, insolvency, moratorium and other principles relating to or limiting the rights of contracting parties generally. 6.2.3 Compliance with Law. Buyer is required to carry out the development of the Property in conformity with all applicable laws, including all applicable building, planning and zoning laws, including any historic property regulations and environmental laws. 6.2.4 Development of Property. Buyer hereby represents and guarantees that it will complete development of the Property(the "Project")per the Buyer's Proposed Use(Exhibit"C")within sixty(60)months following the Close of Escrow (the "Completion Deadline"). As used herein, completion of the Project shall mean the issuance of a temporary or final Certificate of Occupancy by the City for the Proposed Use of the Property. The Completion Deadline shall be extended day-for-day(the"Tolled Period")if Buyer is delayed in the performance of the Project by reasons beyond its reasonable control and without its fault or negligence. These shall include acts of God, such as fire, flood, earthquake, or other natural disasters, war, acts of terrorism, or civil unrest, and industry-wide labor strikes or national materials shortages. If Buyer does not complete the Project by the Completion Deadline provided, the City shall have the right to elect either of the following remedies: (1) the right to repurchase the Property, including any and all improvements to the Property then completed by Buyer,in exchange for payment by the City to Buyer of eighty percent (80%) of the Purchase Price paid by Buyer under this Agreement. City shall provide written notice of its exercise to purchase the Property within sixty (60) days following the development deadline in this section. The repurchase deed shall be identical in form to the deed by which title to the Property was conveyed by Seller to Buyer and shall be free and clear of any and all mortgages, liens,or other evidence of indebtedness. (2)If Buyer fails complete the Project by the Completion Deadline, Buyer shall pay to Seller, as liquidated damages and not as a penalty, the sum of$100.00 per day for each day if the proposed development is a Quick Service Restaurant("QSR")Project remains uncompleted beyond the Completion Deadline; or $300.00 per day for each day if development of a proposed Gas Station Project remains uncompleted beyond the Completion Deadline. The parties further agree that at the time of execution of this Agreement, it is extremely difficult or impracticable to determine the precise amount of damages Seller would suffer from the loss of City Council 22 — 15 8/4/2026 tax revenue and development benefits resulting from such a delay. The parties have therefore performed a reasonable endeavor to estimate such damages and agree that the sum of $100 per day for a QSR or $300.00 per day for a Gas Station represents a fair and reasonable forecast of the actual damages Seller would incur. Imposition of liquidated damages shall not preclude Seller from seeking repurchase of the Property, as defined above. 6.3 Natural Hazard Zone Disclosure. No later than seven (7)business days prior to the Property Approval Date, the Seller will, at its sole cost and expense, provide Buyer with a Natural Hazard Zone Disclosure required by applicable law. 6.4 Buyer and Seller Cooperation. Buyer shall submit plans for the development of the Property to Seller, and Seller, in its capacity as the City within which the project is located.Nothing in this Agreement shall be deemed to be a prejudgment or commitment with respect to exercise of governmental discretion with regard to such items,nor a guarantee that such approvals or permits will be granted at all or within any particular time or with or without any particular conditions. 7. Destruction/Condemnation of Property; Other Notices. In the event that all or any portion of the Property is damaged or destroyed by any casualty under the provisions of applicable law after the Effective Date but prior to the date of Closing, Seller shall give Buyer immediate written notice of the same. 8. Indemnification. 8.1 Obligations. Seller shall indemnify Buyer and Buyer shall indemnify Seller against any wrongful intentional act or negligence of the Indemnitor. Buyer shall also indemnify Seller against any and all of the following: (a) any damage to the Property caused by the Investigations of the Property by Buyer; and(b) any accident,injury or damage whatsoever caused to any person in or on the Property by Buyer prior to the Closing. Notwithstanding anything to the contrary in this Agreement, no Indemnitor shall be required to indemnify any Indemnitee to the extent of the Indemnitee's wrongful intentional acts or negligence. 8.2 Limitation on Liability of the Seller. Following the Close of Escrow, the Buyer is and shall be responsible for operation of the Property, and the Seller shall not be liable for any injury or damage to any property (of the Buyer or any other person) or to any person occurring on or about the Property,except to the extent caused by the Seller's wrongful intentional act or negligence. 8.3 Strict Liability. The indemnification obligations of an Indemnitor shall apply regardless of whether liability without fault or strict liability is imposed or sought to be imposed on one or more Indemnitees. 8.4 Independent of Insurance Obligations.. Buyer's indemnification obligations under this Agreement shall not be construed or interpreted as in any way restricting, limiting, or modifying Buyer's insurance or other obligations under this Agreement and is independent of the Buyer's insurance and other obligations under this Agreement. Buyer's compliance with its insurance obligations and other obligations under this Agreement shall not in any way restrict, City Council - - 22 — 16 8/4/2026 limit,or modify the Buyer's indemnification obligations under this Agreement and are independent of the Buyer's indemnification and other obligations under this Agreement. 8.5 Survival of Indemnification and Defense Obligations. The indemnity and defense obligations under this Agreement shall survive the expiration or earlier termination of this Agreement, until all claims against any of the Indemnitees involving any of the indemnified matters are fully, finally, absolutely and completely barred by applicable statutes of limitations. 8.6 Independent Duty to Defend. The duty to defend under this Agreement is separate and independent of the duty to indemnify. The duty to defend includes claims for which an Indemnitee may be liable without fault or strictly liable. The duty to defend applies immediately upon notice of a claim, regardless of whether the issues of negligence, liability, fault, default or other obligation on the part of the Indemnitor or the Indemnitee have been determined. The duty to defend applies immediately, regardless of whether the Indemnitee has paid any amounts or incurred any detriment arising out of or relating (directly or indirectly) to any claims. It is the express intention of the Parties that an Indemnitee be entitled to obtain summary adjudication or summary judgment regarding an Indemnitor's duty to defend the Indemnitee, at any stage of any claim or suit, within the scope of the Indemnitor's indemnity obligations under this Agreement. 8.7 Indemnification Procedures. Wherever this Agreement requires any Indemnitor to Indemnify any Indemnitee: 8.7.1 Prompt Notice. The Indemnitee shall promptly notify the Indemnitor of any claim. To the extent, and only to the extent, that the Indemnitee fails to give prompt Notice of a Claim and such failure materially prejudices the Indemnitor in providing indemnity for such claim,the Indemnitor shall be relieved of its indemnity obligations for such claim. 8.7.2 Selection of Counsel. The Indemnitor shall select. counsel reasonably acceptable to the Indemnitee. Counsel to Indemnitor's insurance carrier that is providing coverage for a claim shall be deemed reasonably satisfactory. Even though the Indemnitor shall defend the action, Indemnitee may, at its option and its own expense, engage separate counsel to advise it regarding the claim and its defense. The Indemnitee's separate counsel may attend all proceedings and meetings. The Indemnitor's counsel shall actively consult with the Indemnitee's separate counsel. The Indemmtor and its counsel shall, however, fully control the defense, except to the extent that the Indemnitee waives its rights to indemnity and defense for such claim. 9. Miscellaneous. 9.1 Notices. Any notice, request, demand, instruction or other document required or permitted to be given or served hereunder or under any document or instrument executed pursuant hereto will be in writing and will be delivered personally or sent by United States registered or certified mail,return receipt requested,postage prepaid or by overnight express courier, postage prepaid and addressed to the parties at their perspective addresses set forth below, and the same will be effective upon the date of confirmed dispatch,if by electronic communication City Council ' 22 — 17 8/4/2026 receipt if delivered personally or via overnight express courier or on the third Business Day after deposit if mailed. A party may change its address for receipt of notices by service of a notice to such change in accordance herewith. Buyer and Seller hereby agree that notices may be given hereunder by the parties' respective counsel and that, if any communication is to be given hereunder by Buyer's or Seller's counsel, such counsel may communicate directly with all principals as required to comply with the provisions of this Section. If to Buyer: South Main Arwad LLC 9812 Sunderland Street Santa Ana, CA 92705 Attn: Ara Wansikehian If to Seller: City of Santa Ana 20 Civic Center Plaza M-30 Santa Ana, CA 92702 Attn: Clerk of the Council with a copy to: City of Santa Ana 20 Civic Center Plaza M-21 Santa Ana, CA 92702 Attn: Executive Director of Public Works 9.2 No Third Party Beneficiaries. Notwithstanding any provision contained in this Agreement to the contrary, this Agreement is intended as and shall be deemed to be an agreement for the sale of assets and none of the provisions hereof shall be deemed to create any obligation or liability of any person that is not a Party, whether under a third-party beneficiary theory, laws relating to transferee liabilities or otherwise. Buyer shall not assume and shall not be obligated to discharge or be liable for any debts, liabilities or obligations of Seller including, but not limited to, any (a) liabilities or obligations of Seller to its creditors, shareholders, members, partners,managers,or owners,(b) liabilities or obligations of Seller with respect to any acts,events or transactions occurring prior to, on or after the Close of Escrow, (c) liabilities or obligations of Seller for any federal, state,county or local taxes, or(d) any contingent liabilities or obligations of Seller, whether known or unknown by Seller or Buyer. Buyer shall have no duty whatsoever to take any action or receive or make any payment or credit arising from or related to any services provided or costs incurred in connection with the Property prior to the Close of Escrow, including, but not limited to, any matters relating to cost reports, collections, audits,hearings, or legal action arising therefrom. 9.3 Further Instruments. Each Party will, whenever and as often as it shall be reasonably requested to do so by the other, cause to be executed, acknowledged or delivered any and all such further instruments and documents as may be necessary or proper, in the reasonable opinion of the requesting Party, in order to carry out the intent and purpose of this Agreement. 9.4 Calculation of Time Periods; Business Day; Time of Essence. Unless otherwise specified, in computing any period of time described herein, the day of the act or event after which the designated period of time begins to run is not to be included and the last day of the period so computed is to be included,unless such last day is not a Business Day, in which event City Council 22 — 18 8/4/2026 the period shall run until the end of the next day which is a Business Day. The last day of any period of time described herein shall be deemed to end at 5:00 p.m. local time in the state in which the Property is located. As used herein, the term "Business Day" means any day excluding Saturdays, Sundays and State and National holidays and any day the City is closed. Subject to the foregoing provisions,time is of the essence of this Agreement. 9.5 Entire Agreement; Amendments. This Agreement (including the documents delivered pursuant to this Agreement), constitutes the entire agreement of the Parties pertaining to the subject matter of this Agreement and supersedes all prior agreements or letters of intent of the Parties. This Agreement may not be amended, modified, or supplemented except by a written instrument signed by an authorized representative of each of the Parties. 9.6 Survival. All covenants, agreements, representations, warranties and indemnities contained in this Agreement shall survive the execution and delivery of this Agreement and the Close of Escrow and the delivery and recordation of all documents or instruments in connection therewith. 9.7 Binding Effect; Enforcement. The covenants, agreements,representations, and warranties contained herein will be binding upon, be enforceable by and inure to the benefit of the representatives, successors, and permitted assigns of the respective parties hereto. 9.8 Applicable Law. This Agreement will be construed and interpreted under, and governed and enforced according to, the laws of the State of California applicable to contracts made and to be performed entirely therein. 9.9 Venue. In the event of any legal action to enforce or interpret this Agreement, the sole and exclusive venue shall be the Superior Court of Orange County, and the Parties hereby agree to and do hereby submit to the jurisdiction of such court. 9.10 Attorneys' Fees. If any Party to this Agreement shall bring any action or proceeding for any relief against the other, declaratory or otherwise, in any way arising out of or in connection this Agreement and/or the Property,the losing Party shall pay to the prevailing Party a reasonable sum for attorneys' fees and costs (including without limitation expert witness fees) incurred in bringing or defending such action or proceeding or enforcing any judgment granted therein, all of which shall be deemed to have accrued upon the commencement of such action or proceeding and shall be paid whether or not such action or proceeding is prosecuted to final judgment. Any judgment or order entered in such action or proceeding shall contain a specific provision providing for the recovery of attorneys' fees and costs, separate from the judgment, incurred in enforcing such judgment. The prevailing Party shall be determined by the trier of fact based upon an assessment of which Party's major arguments or positions taken in the proceedings could fairly be said to have prevailed over the other Party's major arguments or positions on major disputed issues. For the purposes of this Section, attorneys' fees shall include,without limitation, fees incurred in the following: (1) post judgment motions; (2) contempt proceedings; (3) garnishment, levy and debtor and third parry examinations; (4) discovery; and (5)bankruptcy litigation. City Council 22 — 19 8/4/2026 9.11 Construction. The provisions of this Agreement shall not be construed in favor of or against either Party,but shall be construed as if both Parties prepared this Agreement. 9.12 Interpretation. The paragraph and section headings in this Agreement are solely for convenience and will not be deemed to limit or otherwise affect the meaning or construction of any part of this Agreement. Any pronoun used in this Agreement will be deemed to cover all genders. The terms "include," "including," and similar terms will be construed as if followed by the phrase "without being limited to." The term "or" has, except where otherwise indicated, the inclusive meaning represented by the phrase "and/or." The words "hereof," "herein," "hereby," "hereunder," and similar terms in this Agreement refer to this Agreement as a whole and not to any particular provision or section of this Agreement. Words in this Agreement importing the singular number will mean and include the plural number,and vice versa. 9.13 No Waiver. No waiver by a Party of a breach of any of the terms,covenants, or conditions of this Agreement by the other shall be construed or held to be a waiver of any succeeding or preceding breach of the same or any other term, covenant or condition contained herein. No waiver of any default by a Party shall be implied from any omission by the other Party to take any action on account of such default if such default persists or is repeated and no express waiver shall affect a default other than as specified in such waiver. The consent or approval by either Party to or of any act by the other requiring the first Party's consent or approval shall not be deemed to waive or render unnecessary the consenting Party's consent or approval to or of any subsequent similar acts by the other Party. 9.14 Severability of Provisions. Wherever possible, each provision of this Agreement will be interpreted in such manner as to be effective and valid under applicable law, but if any provision of this Agreement will be prohibited by or invalid under applicable law, such provision will be ineffective only to the extent of such prohibition or invalidity, without invalidating the remainder of such provision or the remaining provisions of this Agreement. 9.15 Incorporation of Exhibits. Except as intentionally omitted, all exhibits attached hereto and referred to herein are incorporated into the Agreement as though fully set forth herein. 9.16 Counterparts. This Agreement may be executed in any number of counterparts and by different Parties to this Agreement in separate counterparts, each of which when so executed and delivered will be deemed original, but all such counterparts, together, will constitute but one and the same instrument. Signature pages may be detached from multiple separate counterparts and attached to a single counterpart so that all signature pages are physically attached to the same document. This Agreement will become effective upon the execution and delivery of a counterpart hereof by each Party to this Agreement. A signature of a Party to this Agreement sent by facsimile, electronic mail(including a scanned portable document format copy sent by electronic mail), or other electronic transmission will have the same force and effect as delivery of an original signature of such Party. 9.17 Amendments. This Agreement may not be modified, changed, supplemented, superseded, canceled or terminated, except by written instrument signed by the Parties hereto. City Council 22 — 20 8/4/2026 IN WITNESS WHEREOF,the Parties have executed this Agreement to be effective as of the Effective Date. ATTEST: CITY OF SANTA ANA Jennifer Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM SOUTH MAIN ARWAD LLC Sonia R. Carvalho City Attorney _ —�� Name: By�.�71 .� ' Title: �- Inc: e Nellesen r- Assistant City Attorney RECOMMENDED FOR APPROVAL Rodolfo Rosas Digitall/,d by,11, iRosas oN."!Iyaidid yR,email=rzizaz@eantrana.irg,c=Us Rodolfo Rosas,PE Acting Executive Director Public Works Agency Exhibits: Exhibit "A" — Legal Description of the Property Exhibit "B" —Property Plat Exhibit "C" —Proposed Use Exhibit "D" —Form of Grant Deed Exhibit "E" —Escrow General Provisions -17- City Council 22 — 21 8/4/2026 EXHIBIT "A" LEGAL DESCRIPTION FOR PROPERTY IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA THOSE PORTIONS OF LOTS 20, 21, 22, AND 23, IN BLOCK "B" OF TRACT NO. 638, RECORDED IN BOOK 19, PAGE 17, OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT AT THE SOUTHEAST CORNER OF SAID LOT 22; THENCE NORTH 00°33'001, EAST 57.00 FEET TO A POINT ON A LINE PARALALLEL WITH AND DISTANT 7.00 FEET MEASURED PERPENDICULAR FROM THE SOUTH LINE OF SAID LOT 20; THENCE ALONG SAID LINE SOUTH 89°19'15" WEST 118.00 FEET TO A POINT ON A LINE PARALALLE WITH AND DISTANT 61.00 FEET MEASURED PERPENDICULAR FROM THE CENTERLINE OF MAIN STREET; THENCE SOUTH 00°33'00" WEST 46.34 FEET; THENCE SOUTH 44°08'20" EAST 25.69 FEET TO A POINT ON A LINE PARALLEL WITH AND DISTANT 71,00 FEET MEASURED PERPENDICULAR FROM THE CENTERLINE OF WARNER AVENUE; THENCE ALONG SAID LINE NORTH 89°19'15" EAST 99.93';THENCE NORTH 00°33'00" EAST 7.99 FEET TO THE POINT OF BEGINNING. CONTAINING A TOTAL AREA OF 7,498.68 FEET, MORE OR LESS. SUBJECT TO EASEMENTS, RESERVATIONS, RESTRICTIONS, AND OTHER RIGHTS OF RECORD. EXHIBIT "B", ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. THIS DESCRIPTION WAS PREPARED BY ME, OR UNDER MY DIRECTION: CHR �.L :3 a No. 9216 0 -m ®sue it 611 5/SD -2- OF C ANDERSON CHRYSOSTOMO, L.S. 9216 DATE PAGE 1 OF 1 City Council 22 - 22 8/4/2026 EXHIBIT " B " PLAT TO ACCOMPANY LEGAL DESCRIPTION FOR PROPERTY - - - ----- ---- -- I - - - I LOT 19 i I ----� --- ---- -----------� 33 POR. OF LOT 20 y L 2 LOT°2IE�— —-- — — POR. OF LOT 20 — - -- — o' 61 LOT LINEf o -JI POR° OF LOT 21 M __j FOR. OF o L3T211 a Q ---- LOT LINE-------------L i POR° OF LOT 22 L1 c W I R° OF -- L4 — I T 22 LOT LINE P.O.B. � J' W ---—--}-- -—-—-—--- —-—-—-—- — — I P.S. I POR° OF LOT 23 L6 mI ~ I L5 I �' 0 R- OF LOT 23 I -----L-------------------- ----� i Z i FOR. OF I LOT 24 I0° j I rPcR. OF LOT 24 - - - - - - - - - -i L------L-—-—-— -—-—- -—-— —-—-— ------ N i o Q P.S. N89°19' 15'E WARNER AVENUE ( DELHI ROAD ) LEGEND: LINE TABLE PROPERTY NO. BEARING DISTANCE P.O.B. - POINT OF BEGINNING L1 NDO°33'00"E 57.00' L2 S89°19' 15"W 118.00' P.S. - PUBLIC STREET, L3 SDO°33'00"W 46.34' BK 1142, PG 26. O.R. L4 S44°OS'20"E 25.69' BK 1056, PG 507. D.R. TRACT NO. 638 L5 N8N09°19' 15"E 99.9r3' L6 0°33'00"E 07.99' City Council 22 - 23 8/4/20266 1 OF 1 EXHIBIT C PROPOSED USE: Commercial "Gasoline Station" or 11QSR" (Quick Service Restaurant). Proposal for lot merger with adjacent property 2239 S. Main Street, Parcel No.: 403-141-07, currently owned by South Main Arwad LLC. Y I k ' _ I 1 I I , � -- ------------------- c 1 224�5 S. MAN STREET + :2EMH ANT AR-_A ' 9 1 7 1 1 IT 1 S I ' J 1 ti_ --_____� CURB F LIRE ' vl 1 1 I I EXIST, RDw i WARNER AVENUE City Council 22 — 24 8/4/2026 EXHIBIT D WHEN RECORDED PLEASE MAIL THIS INSTRUMENT AND TAX STATEMENT TO: Clerk of the Council City of Santa Ana 20 Civic Center Plaza, M-30 Santa Ana, California 92701 Free Recording Requested by THE CITY OF SANTA ANA PER GOVERNMENT CODE SECTION 6103 SPACE ABOVE THIS LINE FOR RECORDER'S USE TAXES APPROVED AS TO APPROVED BY DESCRIPTION DISCRIPTION A.P. R/WMAP PROJECT FORM BY ATTY. DIRCTOR WRITTEN BY CHECKED O.K. NUMBER NUMBER NUMBER 403-141-08 C4 DEED NU.MBFR 2245 S.Main Street 8933 GRANT DEED FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, City of Santa Ana, a Charter City and Municipal; Corporation duly organized under the Constitution and laws of the State of California hereby GRANT(s) to: South Main Arwad LLC, the real property owner in the City of Santa Ana, County of Orange, State of California, described as follows: SEE EXHIBIT "A"ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF; Dated: By: Alvaro Nunez City Manager Dated: By: Jennifer L. Hall City Clerk Page 1 oft City Council 22 — 25 8/4/2026 EXHIBIT E Coocommonweam GENERAL PROVISIONS NAT10 AL COMMERCIAL SERVICES 1.DEPOSIT OF FUNDS The law dealing with the disbursement of funds requires that all funds be available for withdrawal as a matter of right by the title entity's escrow and/or sub-escrow account prior to disbursement of any funds. Wire-transferred funds are immediately available upon deposit. Cashier's checks, teller's checks and Certified checks may be available one to ten business day(s) after deposit. All other funds such as personal, corporate or partnership checks and drafts are subject to mandatory holding periods which may cause material delays in disbursement of funds in this escrow.Outgoing wire transfers will not be authorized until confirmation of the respective incoming wire transfer or of availability of deposited checks. Funds are deposited into a general escrow trust account unless instructed otherwise. You may instruct Commonwealth Land Title Company ("Escrow Holder")to deposit your funds into an interest-bearing account by signing and returning the"Escrow Instructions- Interest Bearing Account". If not directly instructed, all funds received in this escrow shall be deposited with other escrow funds in one or more general escrow trust accounts, which include both non-interest bearing demand accounts and other depository accounts of Escrow Holder, in any state or national bank or savings and loan association insured by the Federal Deposit Insurance Corporation(the"depository institutions")and may be transferred to any other such escrow trust accounts of Escrow Holder or one of its affiliates,either within or outside the State of California.A general escrow trust account is restricted and protected against claims by third parties and creditors of Escrow Holder and its affiliates. Receipt of benefits by Escrow Holder and affiliates.The parties to this escrow acknowledge that the maintenance of such general escrow trust accounts with some depository institutions may result in Escrow Holder or its affiliates being provided with an array of bank services, accommodations or other benefits by the depository institution. Some or all of these benefits may be considered interest due you under California Insurance Code Section 12413.5. Escrow Holder or its affiliates also may elect to enter into other business transactions with or obtain loans for investment or other purposes from the depository institution. All such services, accommodations, and other benefits shall accrue to Escrow Holder or its affiliates and Escrow Holder shall have no obligation to account to the parties to this escrow for the value of such services,accommodations,interest or other benefits.. Said funds will not earn interest unless the instructions otherwise specifically state that funds shall be deposited in an interest-bearing account. All disbursements shall be made by check or wire of Escrow Holder. The parties to this escrow are hereby notified that the funds deposited herein are insured only to the limit provided by the Federal Deposit Insurance Corporation.Any instruction for bank wire will provide reasonable time or notice for Escrow Holders compliance with such instruction. Escrow Holder's sole duty and responsibility shall be to place said wire transfer instructions with its wiring bank upon confirmation of(1)satisfaction of conditions precedent or(2)document recordation at close of escrow. Escrow Holder will NOT be held responsible for lost interest due to wire delays caused by any bank or the Federal Reserve System and recommends that all parties make themselves aware of banking regulations with regard to placement of wires. In the event there is insufficient time to place a wire upon any such confirmation or the ability to send wires have closed for the day, the parties agree to provide written instructions for an alternative method of disbursement. WITHOUT AN ALTERNATIVE DISBURSEMENT INSTRUCTION, FUNDS WILL BE HELD IN TRUST IN A NON-INTEREST-BEARING ACCOUNT UNTIL THE NEXT OPPORTUNITY FOR WIRE PLACEMENT. 2.CLOSING FUNDS The Parties to this escrow acknowledge that the disbursement of any funds by Escrow Holder are contingent upon clearance and availability of deposited funds. All funds to close must be remitted via wire transfer, cashier's check, or certified check payable to Escrow Holder and received prior to the recording of documents. Due to good funds requirements, wire transfers are recommended for remittance of closing funds.If cashier's checks or certified checks are remitted they must be received and verified at least 10 days prior to the close of escrow date to ensure the availability of collected funds. Escrow Holder shall not accept funds in cash. Wire transferred funds may be disbursed on the same day as deposited, subject to the Escrow Holder's outbound wire cutoff time for same-day processing. 3. DEPOSITS FROM THIRD PARTIES Escrow Holder shall not be obliged to accept any funds from any person or entity who is not a party to the escrow. However, in the event that Escrow Holder does agree to accept payment from a third party, Escrow Holder will require the third party to execute and deliver to Escrow Holder a Third-Party Deposit Instruction and/or any other documents that may be required by Escrow Holder. 4.PRORATIONS AND ADJUSTMENTS All prorations and/or adjustments called for in this escrow are to be made based on a thirty (30)day month unless otherwise instructed in writing. You are to use information contained on last available tax statement, rental statement as provided by the Seller, and beneficiary's statement delivered into escrow for the prorations provided for herein. 5.SUPPLEMENTAL TAXES The within described property may be subject to supplemental real property taxes due to the change of ownership taking place through this escrow. Any supplemental real property taxes arising as a result of the transfer of the property to Buyer shall be the sole responsibility of Buyer and any supplemental real property taxes arising prior to the closing date shall be the sole responsibility of the Seller. TAX BILLS ISSUED AFTER CLOSE OF ESCROW SHALL BE HANDLED DIRECTLY BETWEEN BUYER AND SELLER. General Provisions Printed: 07.14.26 @ 08:46 PM by SCA 17 City Council 22 — 26 8/4/2026 GENERAL PROVISIONS (continued) 6.DISBURSEMENT BY ESCROW HOLDER At the closing of this escrow, all payments required to be made in accordance with the Purchase Agreement and/or these instructions as they relate to any city, county or state ordinances, regulations, by-laws or the like, shall be paid from the funds of the party designated in said agreement or instructions without any further authorization. Payments made on behalf of Buyer or Seller shall be itemized on a closing statement provided by the Escrow Holder prior to the close of escrow, and the parties' approval of said statement shall constitute their full understanding and acceptance of the charges listed. Any invoice submitted which is not required as a condition of the agreement and/or instructions and not related to the subject property, shall not be the responsibility of Escrow Holder to issue payment at closing and will be returned to the party who submitted same for payment directly outside of this escrow. 7.UTILITIES/POSSESSION Transfer of utilities and possession of the premises are to be settled by the parties directly and outside escrow. 8.PREPARATION AND RECORDATION OF INSTRUMENTS Escrow Holder is authorized to prepare, obtain, record and deliver the necessary instruments to carry out the terms and conditions of this escrow and to order the policy of title insurance to be issued at close of escrow as called for in these instructions.Close of escrow shall mean the date instruments are recorded,unless otherwise specified in writing. 9.AUTHORIZATION TO FURNISH COPIES You are authorized to furnish copies of these instructions, supplements, amendments, notices of cancellation and closing statements, to the Real Estate Broker(s)and Lender(s)named in this escrow. 10.RIGHT OF CANCELLATION Any party instructing you to cancel this escrow shall file notice of cancellation in your office in writing.You shall, within two (2)working days thereafter, deliver one (1) copy of such notice to each of the other parties at the addresses stated in this escrow. UNLESS WRITTEN OBJECTION TO CANCELLATION IS FILED IN ESCROW HOLDER'S OFFICE BY A PARTY WITHIN TEN (10) DAYS AFTER DATE OF SUCH DELIVERY, ESCROW HOLDER IS AUTHORIZED TO COMPLY WITH SUCH NOTICE AND DEMAND PAYMENT OF ITS, CANCELLATION CHARGES. If written objection is filed, Escrow Holder is authorized to hold all money and instruments in this escrow and take no further action until otherwise directed, either by the parties' mutual written instructions, or by final order of a court of competent jurisdiction. In the event of cancellation, the Escrow Holder may be owed cancellation fees and/or funds for costs incurred and may demand from any monies on deposit with the Escrow Holder, the sum necessary to pay all fees, services, and costs incurred in this escrow, per cancellation instructions. 11.PERSONAL PROPERTY No examination or insurance as to the amount or payment of personal property taxes is required unless specifically requested. By signing these General Provisions,the parties to the escrow hereby acknowledge that they are indemnifying the Escrow Holder against any and all matters relating to any "Bulk Sales" requirements and instruct Escrow Holder to proceed with the closing of escrow without any consideration of matter of any nature whatsoever regarding"Bulk Sales"being handled through escrow. 12.RIGHT OF RESIGNATION Escrow Holder has the right to resign upon written notice delivered to the principals herein. If such right is exercised, all funds and documents shall be returned to the party who deposited them,or Escrow Holder may,in its sole discretion, require signed mutual instructions from the principals,and Escrow Holder shall have no liability hereunder. 13.HAZARD INSURANCE POLICIES In the event financing is being obtained, Buyer/Borrower agrees to provide new or existing hazard insurance policy acceptable to their lender and to authorize payment of premium through escrow unless a paid receipt is provided to escrow. When no lender financing is involved, Escrow Holder is authorized and instructed to close this escrow transaction without proof of hazard insurance coverage covering the subject property. Buyer acknowledges they have agreed to obtain applicable hazard insurance on the real and/or personal property,outside of escrow. In doing so, Buyer hereby releases, relieves, indemnifies and holds Escrow Holder harmless with regard to any and all responsibility and/or liability in connection with any loss, damage and/or injury to Buyer and/or Buyer's property, as a result of, however not limited to,fire,theft,earthquake,flood and/or acts of God, now or in the future. Further,there shall be no responsibility upon the part of Escrow Holder to verify the policy of insurance provides adequate coverage needed nor ensure the policy or policies of insurance are issued and in effect after Close of Escrow. Escrow Holder has no obligation to renew hazard insurance policy(s) upon expiration or otherwise keep it in force either during or subsequent to the close of escrow. Cancellation of any existing hazard insurance policies is to be handled directly by the parties,and outside of escrow. General Provisions SCAnnnm�a i�acre nF on o� Printed: 07.14.26 @ 08:46 PM by Perms P 6A SW REF-8 'Ffi9-z9659&�99Qae5917 City Council 22 — 27 8/4/2026 GENERAL PROVISIONS (continued) 14.CONFLICTS IN ESCROW INSTRUCTIONS; DISPUTES In the event Escrow Holder receives any conflicting instructions, notices, or demands, or is unable to close this escrow for any reason, in Escrow Holder's sole discretion and without any liability, and without concern over the merits of any disputes between the parties, Escrow Holder may take any action Escrow Holder deems appropriate, including resignation from the escrow, or taking no further action in this escrow until otherwise directed, either by the parties' mutual written instructions, or by final order of a court of competent jurisdiction. The parties,jointly and severally,will pay promptly on demand any costs, expenses and losses incurred by Escrow Holder in compliance with this instruction. Notwithstanding anything contained herein to the contrary, Escrow Holder shall not be liable to parties hereto, or any other party for the failure of Escrow Holder to comply with the conflicting or adverse instructions or demands of such parties. 15.ACTION IN INTERPLEADER The Parties hereto expressly agree that Escrow Holder has the absolute right to file an action in interpleader requiring the parties to answer and litigate their several claims and rights among themselves and Escrow Holder is authorized to deposit with the clerk of the court all documents and funds held in this escrow. In the event such action is filed, the parties jointly and severally agree to pay Escrow Holder's cancellation charges and costs, expenses and reasonable attorney's fees which Escrow Holder must expend or incur in such interpleader action,the amount thereof to be fixed and judgment therefore to be rendered by the court. Upon the filing of such action, Escrow Holder shall thereupon be fully released and discharged from all obligations imposed by the terms of this escrow or otherwise. 16.TERMINATION OF AGENCY OBLIGATION If there is no action taken on this escrow within six (6) months after the "time limit date" as set forth in the escrow instructions or written extension thereof, Escrow Holder's agency obligation shall terminate at its option and all documents, monies or other items held by Escrow Holder shall be returned to the parties depositing same. In the event of cancellation of this escrow,whether it be at the request of any of the parties or otherwise,the fees and charges due Escrow Holder, including expenditures incurred and/or authorized shall be borne equally by the parties hereto(unless otherwise agreed to specifically). 17.DELIVERY/RECEIPT Delivery to parties as used in these instructions unless otherwise stated herein is to be by hand in person to the party, regular mail, email,or fax to any of the contact information provided in these instructions. If delivered by regular mail receipt is determined to be seventy-two (72) hours after such mailing.All documents, balances and statements due to the undersigned may be delivered to the contact information shown herein.All notices,change of instructions,communications and documents are to be delivered in writing to the office of Escrow Holder as set forth herein. 18.FUNDS DISBURSED IN ERROR In the event funds are disbursed incorrectly by Escrow Holder for any reason,to the Buyer or Seller, each of the parties agrees to cooperate with Escrow Holder and to promptly return to Escrow Holder any excess funds mistakenly disbursed to such party UPON NOTIFICATION from Escrow Holder. If any legal action, arbitration or other proceeding is brought to collect such excess funds mistakenly disbursed, Escrow Holder shall be entitled to the recovery of any costs incurred. 19.STATE/FEDERAL CODE NOTIFICATIONS According to Federal Law, the Seller, when applicable, will be required to complete a sales activity report that will be utilized to generate a 1099 statement to the Internal Revenue Service. Pursuant to State Law, prior to the close of escrow, Buyer will provide Escrow Holder with a Preliminary Change of Ownership Report. In the event said report is not handed to Escrow Holder for submission to the County in which subject property is located, upon recording of the Grant Deed, Buyers acknowledge that the applicable fee will be assessed by said County and Escrow Holder shall debit the account of Buyer for same at close of escrow. 20.NON-RESIDENT ALIEN Under FIRPTA(26 U.S.C.§1445),a disposition of a real property interest by a foreign person(the transferor or seller)is subject to income tax withholding under section 1445. It is the transferee's (Buyer) obligation to determine if the transferor (Seller) is a foreign person. If the transferor is a foreign person and Buyer fails to withhold, Buyer may be held liable for the tax. Buyer is notified Commonwealth Land Title Company has not determined whether FIRPTA withholding is due or not, nor collected documents or information to support an exemption. Commonwealth Land Title Company makes no assertion as to whether Buyer is required to withhold or not. Any information or forms provided by Commonwealth Land Title Company should not be considered tax or legal advice and only provided at the request of the Buyer and/or Seller. RIGHT TO SEEK LEGAL AND FINANCIAL ADVICE. DUE TO THE COMPLEXITY OF THE TAX LAWS, AND THE INTEREST AND PENALTY PROVISIONS THAT MAY BE ASSESSED, IT IS RECOMMENDED BUYER CONSULT WITH THEIR RESPECTIVE ATTORNEYS OR FINANCIAL ADVISORS AS TO THEIR OBLIGATIONS, IF ANY, PRIOR TO THE CLOSE OF ESCROW. 21.ENCUMBRANCES Escrow Holder is to act upon any statements furnished by a lienholder or his agent without liability or responsibility for the accuracy of such statements. Any adjustments necessary because of a discrepancy between the information furnished Escrow Holder and any amount later determined to be correct shall be settled between the parties directly and outside of escrow. General Provisions Printed: 07.14.26 @ 08:46 PM by SCAOn00128_doc!lJndated n5 9i1 75 p=� C11 r W f TC 92629 296gU 998696617 City Council 22 — 28 8/4/2026 GENERAL PROVISIONS (continued) Escrow Holder is authorized,without the need for further approval,to debit my account for any fees and charges that I have agreed to pay in connection with this escrow, and for any amounts that I am obligated to pay to the holder of any lien or encumbrance to establish the title as insured by the policy of title insurance called for in these instructions.If for any reason my account is not debited for such amounts at the time of closing, I agree to pay them immediately upon demand,or to reimburse any other person or entity who has paid them. 22.ENVIRONMENTAL ISSUES Escrow Holder has made no investigation concerning said property as to environmental/toxic waste issues. Any due diligence required or needed to determine environmental impact as to forms of toxification, if applicable, will be done directly and by parties outside of escrow. Escrow Holder is released of any responsibility and/or liability in connection therewith. 23.USURY Escrow Holder is not to be concerned with any questions of usury in any loan or encumbrance involved in the processing of this escrow and is hereby released of any responsibility or liability,therefore. 24.DISCLOSURE Escrow Holder's knowledge of matters affecting the property, provided such facts do not prevent compliance with these instructions,does not create any liability or duty in addition to these instructions. 25.FACSIMILE/ELECTRONIC SIGNATURE Escrow Holder is hereby authorized and instructed that,in the event any party utilizes electronic, or"facsimile"transmitted signed documents or instructions to Escrow Holder, Escrow Holder is to rely on the same for all escrow instruction purposes and the closing of escrow as if the documents bore original signatures. "Electronic Signature" means, as applicable, an electronic copy or signature complying with California Law. 26.CLARIFICATION OF DUTIES Escrow Holder serves ONLY as an Escrow Holder in connection with these instructions and cannot give legal advice to any party hereto. Escrow Holder is not to be held accountable or liable for the sufficiency or correctness as to form, manner of execution, or validity of any instrument deposited in this escrow, nor as to the identity, authority or rights of any person executing the same, nor to any non-party to the escrow. Escrow Holder's duties hereunder shall be limited to the proper handling of such money and the proper safekeeping of such instruments, or other documents received by Escrow Holder, and for the disposition of same in accordance with the written instructions accepted by Escrow Holder. The agency and duties of Escrow Holder commence only upon receipt of copies of these Escrow Instructions executed by all parties. 27.FUNDS HELD IN ESCROW When the Escrow Holder has funds remaining in escrow over ninety(90) days after close of escrow or estimated close of escrow, Escrow Holder shall impose a monthly holding fee of Twenty-Five and No/100 Dollars($25.00)that is to be charged against the funds held by Escrow Holder. 28.ACTS OUTSIDE OF ESCROW Escrow Holder shall have no responsibility for any acts, agreements, or obligations between the parties performed outside of these escrow instructions or to any non-party. Escrow Holder's duties are strictly limited to those set forth in these escrow instructions and any mutually executed written amended instructions thereto. Escrow Holder shall have no liability in connection with any matter not expressly covered by these instructions. 29.STATUTE OF LIMITATIONS No action shall lie against Escrow Holder for any claim, loss, liability or alleged cause of action of any kind or nature whatsoever, unless brought within twenty-four (24) months after the close of escrow or any cancellation, transfer or termination of escrow for any reason whatsoever if the action is not brought within the herein mentioned twenty-four(24)month period such action will be forever barred. 30.DISCLOSURE REGARDING CAL.GOV.CODE 12956.2 As part of any real property transaction,you will be provided with a preliminary report covering the subject property for purposes of obtaining a title insurance policy. Documents referenced in such report may include possible unlawfully restrictive covenants. While discriminatory covenants have been illegal for decades, it is possible that historical documents may reflect such unlawfully restrictive covenants in the land records today. If,upon review,you find such a covenant and wish to request redaction of that document within the county land records, notify your real estate agent, escrow officer or title officer. They can provide the Restrictive Covenant Modification Form, which can be completed and submitted to the county recorder in accordance with California law. 31.LIMITED ENGLISH PROFICIENCY Borrowers who are limited in English proficiency in need of an interpreter or assistance translating the loan documents from English to another language should contact their lender or the Escrow Holder at (949)724-3140 as soon as possible in order for arrangements to be made. General Provisions Printed: 07.14.26 @ 08:46 PM by SCA0Q0n19A_doc 1 L1n -terP n5 9n 9Fi u,;i;�n CA QA'rX9Q Hogan angaao .....Q17 City Council 22 — 29 8/4/2026 GENERAL PROVISIONS (continued) THIS AGREEMENT IN ALL PARTS APPLIES TO, INURES TO THE BENEFIT OF, AND BINDS ALL PARTIES HERETO, THEIR HEIRS, LEGATEES, DEVISEES, ADMINISTRATORS, EXECUTORS, SUCCESSORS AND ASSIGNS, AND WHENEVER THE CONTEXT SO REQUIRES THE MASCULINE GENDER INCLUDES THE FEMININE AND NEUTER, AND THE SINGULAR NUMBER INCLUDES THE PLURAL. THESE INSTRUCTIONS AND ANY OTHER AMENDMENTS MAY BE EXECUTED IN ANY NUMBER OF COUNTERPARTS, EACH OF WHICH SHALL BE CONSIDERED AS AN ORIGINAL AND BE EFFECTIVE AS SUCH. MY SIGNATURE HERETO CONSTITUTES INSTRUCTION TO ESCROW HOLDER OF ALL TERMS AND CONDITIONS CONTAINED IN THIS AND ALL PRECEDING PAGES AND FURTHER SIGNIFIES THAT I HAVE READ AND UNDERSTAND THESE GENERAL PROVISIONS. Commonwealth Land Title Company conducts escrow business under License No. 2537-9 issued by the California Department of Insurance. IN WITNESS WHEREOF, the undersigned have executed this document on the date(s) set forth below. 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U \ o \ , 0 7 7 0 ° : w a � 6 / a22 � � 2 / Public Works Agency www.santa-ana.gov/pw Item # 23 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Award of an Agreement for Bridge Preventative Maintenance Program AGENDA TITLE Award of an Agreement with Dokken Engineering for Design Services to Address Caltrans Bridge Inspection Report Recommendations (Project No. 25-6986) (Non- General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment recognizing $282,400 in grant funding into the Select Street Construction, Federal Grant-Indirect revenue account (No. 05917002-52001) and appropriate it to the Select Street Construction, Improvements Other Than Buildings expenditure account (No. 05917660-66220). (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2026-27 Capital Improvement Program to include an additional $282,400 in Design funds for the Bridge Preventative Maintenance Program Project (No. 25-6986). 3. Authorize the City Manager to execute an agreement with Dokken Engineering to provide Professional Design Services in an amount not-to-exceed $572,935 for a one-year term beginning August 4, 2026 and expiring August 3, 2027, with provisions for four, one-year extensions (Agreement No. A-2026-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The California Department of Transportation (Caltrans) performs routine Bridge Inspection Reports (BIR) to systematically monitor, document, and manage the structural integrity and safety of all bridges across California. The reports outline specific maintenance, repair, and rehabilitation recommendations. The City's Public Works Agency (PWA) is responsible for the maintenance and repair of the City's 22 bridges. PWA utilizes the findings in the BIR to plan maintenance and capital improvements to maintain the City's bridges in service. Additionally, municipalities rely on BIR data to seek State and Federal funding for bridge repairs and upgrades. In 2020, the City submitted a Bridge Preventative Maintenance Program (BPMP) plan to Caltrans that identified eight bridges (Exhibit 1) in need of maintenance and repair and City Council 23 — 1 8/4/2026 Agreement for Bridge Preventative Maintenance Program August 4, 2026 Page 2 requested funding through the Highway Bridge Program. The Highway Bridge Program is managed by Caltrans and is a structural safety program that provides federal-aid to local public agencies to replace, rehabilitate, or perform preventive maintenance work on locally-owned, public highway bridges. Highway Bridge Program funding is administered on a reimbursement basis through Caltrans. Eligible project costs are initially paid using local funds and subsequently reimbursed by Caltrans. In May 2025, Caltrans approved $245,600 in federal funding for the proposed BPMP project design phase. PWA requires the assistance of structural engineers and bridge design experts to deliver the proposed BPMP project. Therefore, on June 5, 2025, PWA issued a request for proposals from qualified professional engineering consultants to prepare the design phase services and construction support for the BPMP maintenance and repair work for eight bridges (Exhibit 2). The RFP scope includes preparing required environmental documentation, preparing plans, contract specifications and cost estimates and securing regulatory permits for the repair work to be performed on bridge decks and substructures. Request for Proposals No. 25-081A was advertised on June 5, 2025 on the City's online bid management and publication system, PlanetBids. A summary of vendor participation and results is as follows: 2,336 Vendors notified 7 Santa Ana vendors notified 52 Vendors downloaded the bid packet 4 Proposals received 0 Proposals received from Santa Ana vendors Proposals were solicited, opened on July 8, 2025, and evaluated. Four proposals were submitted by the RFP deadline and all were determined to be responsive to the specifications and met the City's requirements. Proposals were subsequently evaluated by a selection committee. Based on criteria outlined in the RFP, the following summarizes the top responding firms: Firm City Rankin Dokken Engineering San Diego 1 Mark Thomas Irvine 2 Kleinfelder Ontario 3 KPFF I Irvine 14 The design fees quoted in the proposals were much higher than the initial Caltrans funding allotted and the City requested additional funding from Caltrans for the BPMP project. Staff had to defer award of the agreement pending approval of additional Caltrans funding. The firms agreed to extend the validity of their proposal and remained responsive to the City's requirements. City Council 23 — 2 8/4/2026 Agreement for Bridge Preventative Maintenance Program August 4, 2026 Page 3 In June 2026, Caltrans approved additional funding for a total amount not to exceed $528,000 of federal funds. The City is required to provide an additional 20% local match for every federal dollar spent up to $132,000, for a maximum total design phase budget of$660,000. However, based on the recommended consultant and their proposed fee, the total design phase cost is $572,935 of which $458,348 will be reimbursed to the City by Caltrans. Caltrans is currently preparing an updated Program Supplement Agreement and authorization letters to reflect the increased approved design phase funding (Exhibit 3). Staff recommends awarding an agreement to the highest-ranked firm, Dokken Engineering (Exhibit 4 & 5). Dokken Engineering has had previous contracts with the City for roadway design services. Their proposal received the highest score due to their team's experience in bridge structures and demonstrating their understanding of the scope of work required. Upon completion of the design phase, which is anticipated within approximately 18 to 24 months, the City will seek approval from Caltrans to proceed to the construction phase with additional funding from the Highway Bridge Program which is approximately $4 million. ENVIRONMENTAL IMPACT There is no environmental impact associated with the recommended action. As part of this proposed agreement, the Consultant will be preparing an environmental report for future consideration by City Council. FISCAL IMPACT The funds were budgeted and available in the following accounts for Fiscal Year 2025- 2026 and will be carried forward for use in Fiscal Year 2026-2027, subject to City Council approval of the carryover. With the approval of the requested appropriation adjustment, all funds will be available for expenditure in Fiscal Year 2026-2027. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers into Fiscal Year 2027-2028. With the approval of the requested appropriation adjustment, $282,400 in grant funds will be recognized in the Select Street Construction, Federal Grant-Indirect revenue account (No. 05917002-52001) and appropriated for spending in the Select Street Construction, Select Street Construction, Improvements Other Than Buildings Account (No. 05917660-66220). City Council 23 — 3 8/4/2026 Agreement for Bridge Preventative Maintenance Program August 4, 2026 Page 4 Accounting Accounting Unit, Fiscal Year Unit — Fund Account Amount Account No. Description Project No. Description CURRENT BUDGET Measure M2 Local 03217662- Measure M- Fairshare, 2026-27 66220 Street Improvements $82,587 (25-6986) Construction Other Than Buildings Select Street 05917660- Select Street Construction, 2026-27 66220 Construction Improvements $175,948 (25-6986) Other Than Buildings HUTA 2103 Gas 05917663- Select Street Tax, 2026-27 66220 Improvements $32,000 (25-6986) Construction Other Than Buildings APPROPRIATION ADJUSTMENT Select Street 05917660- Select Street Construction, 2026-27 66220 Improvements $282,400 (25-6986) Construction Other Than Buildings TOTAL $572,935 EXHIBIT(S) 1. Location Map 2. RFP No. 25-081A 3. Amended PSA 4. Dokken Engineering Cost Proposal 5. Agreement with Dokken Submitted By: Rodolfo Rosas, P.E., Acting Executive Director of Public Works Agency Approved By: Alvaro Nunez, City Manager City Council 23 — 4 8/4/2026 EXHIBIT 1 22 -s. ............. Cj) 'El ------- 2-1 T9, EVENTEENTII� SEVENTEEN 1z GIVIG CENTER SANTA Em] -FIEMD FIRST L Li Ti JM0��0 wY55 I EDINGER WARNER DYE W.—HUR 'I IILJIr MocARTHUR SUNFLOWER ar SUNFLOWU DIEG ORA BRIDGE LOCATION "A' -4 SANTA ANA PROJECT 25-6986 CITY COUNCIL BRIDGE PREVENTATIVE PWA , AGENDA DATE: AUGUST 4, 2026 MAINTENANCE PROGRAM (BPMP) PAGE 1 OF 1 EXHIBIT 2 REQUEST FOR PROPOSALS NO. 25-081A FOR BRIDGE PREVENTATIVE MAINTENANCE PROGRAM kit NF GOID11 CITY _ND 1 , CITY OF SANTA ANA PUBLIC WORKS AGENCY 20 Civic Center Plaza Santa Ana, CA 92701 Alex A. Bangean Senior Civil Engineer P.E. (714)647-5665 ABangean@santa-ana.org Approved for Release: Lf��7 Nabil Saba, P.E. Executive Director Public Works Agency KEY RFP DATES: The schedule below is tentative and subject to change at the discretion of City, with appropriate notice to prospective Proposers. Issue Date: Thursday, June 5, 2025 Deadline for Requests for Information: Thursday, June 19, 2025, 2:00 P.M. Proposal Due Date: Thursday, June 26, 2025, 2:00 P.M. Anticipated Project Award Date: Tuesday, August 19, 2025 ,- EXHIBIT 2 CITY OF SANTA ANA TABLE OF CONTENTS I. CITY BACKGROUND.................................................................................................................. 3 II. OVERVIEW OF PROJECT.......................................................................................................... 3 III. TERM OF AGREEMENT............................................................................................................. 3 IV. MINIMUM QUALIFICATIONS...................................................................................................... 4 V. RESPONSE TO RFP .................................................................................................................. 4 VI. CERTIFICATIONS (ATTACHMENTS)......................................................................................... 9 VII. REFERENCES............................................................................................................................ 9 Vill. MINIMUM SCOPE AND LIMIT OF INSURANCE....................................................................... 10 IX. SELECTION PROCEDURES & CRITERIA ............................................................................... 10 X. WITHDRAWALS........................................................................................................................ 11 XI. GENERAL TERMS AND CONDITIONS .................................................................................... 11 XII. ADDITIONAL TERMS AND CONDITIONS FOR PUBLIC WORKS PROJECTS........................ 16 XIII FEDERAL FUNDING REQUIREMENTS .................................................................................... 19 XIV.AWARD OF AGREEMENT........................................................................................................ 20 XV. IMPLEMENTATION................................................................................................................... 20 EXHIBITS Exhibits provided herein for Proposers'reference only. EXHIBIT I — SCOPE OF SERVICES EXHIBIT II —SAMPLE AGREEMENT EXHIBIT III —FEDERAL REGULATIONS EXHIBIT IV—COMMUNITY WORKFORCE AGREEMENT (CWA) EXHIBIT V— BRIDGE INSPECTION REPORTS EXHIBIT VI —LOCATION MAP AND BPMP PLAN ATTACHMENTS A PROPOSER'S CERTIFICATION, PROPOSAL ITEM PRICING B PROPOSER'S STATEMENT C NON-COLLUSION AFFIDAVIT D NON-LOBBYING CERTIFICATION E NON-DISCRIMINATION CERTIFICATION F SUBCONTRACTOR DESIGNATION FORM G CARB FLEET COMPLIANCE CERTIFICATION H STATEMENT REGARDING CWA REQUIREMENTS I SAM.GOV UEI VERIFICATION J CERTIFICATE REGARDING DEBARMENT, SUSPENSION, INEGIBILITY AND VOLUNTARY EXCLUSION K FEDERAL FUNDING REQUIREMENTS—CALTRANS FORMS City Council 23 — 7 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA I. CITY BACKGROUND The City of Santa Ana, California, is rich in culture and pride, the county seat of Orange County, and encompasses an area of approximately 27 square miles. For more information, please visit https://www.santa-ana.org/ II. OVERVIEW OF PROJECT The City of Santa Ana (City) is seeking proposals from qualified firms and organizations (Proposers) to provide Professional Engineering Design Services for eight (8) bridges for the Bridge Preventative Maintenance Programp (BPMP) Project, Federal Aid Project Number BPMPL 5063(220). See EXHIBIT I for complete Scope of Services. The term "Vendor" "Proposer" "Consultant" "Firm" and "Contractor" shall refer to any legal entity or entities submitting a proposal in response to this Request for Proposals (RFP). Project may be funded with State and Federal grant funds administered by the California Department of Transportation (Caltrans). Special conditions shall apply. Refer to Scope of Work for further information. CARB FLEET REGULATIONS: The California Air Resources Board ("CARB") implemented amendments to the In-Use Off-Road Diesel-Fueled Fleets Regulations ("Regulation") which are effective on January 1, 2024 and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used in California. A copy of the Regulation is available at: https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf. Proposers are required to comply with all CARB and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et seq. throughout the duration of the Project. Proposers must provide, with their Proposal, copies of Proposer's and all listed subcontractors' most recent, valid Certificate of Reported Compliance ("CRC") issued by CARB. Failure to provide valid CRCs as required herein may render the Proposal non-responsive. State and Federal grant funds administered by the California Department of Transportation (Caltrans) will be used to fund all or a portion of this project. The successful proposer will be required to comply with all requirements associated with federal funding in carrying out the project. The Federal Funding Requirements and Attachment L of this RFP provides additional information on federal funding requirements. III. TERM OF AGREEMENT The anticipated term of the agreement is for an initial period of three (3) years. The City may, at its discretion, extend the agreement with the same or more limited scope of required services for two (2) additional one (1) year periods, upon mutual agreement contingent upon City Council approval, or City Manager or City Attorney authorization, as appropriate. The total term of the awarded agreement shall not exceed five (5) years. Usage is not guaranteed. Execution of an agreement between the City and successful firm(s) and/or individual(s) does not guarantee work throughout the duration of the contract period. City Council 23 — 8 8/4/2026 EXHIBIT 2 '? CITY OF SANTA ANA Numerous factors will be evaluated by the City in its delivery of project and assignments, including technical expertise required. IV. MINIMUM QUALIFICATIONS 1) Contractor must have been in business continuously for the most recent five (5) years prior to the date of this RFP. 2) Minimum three (3) most recent years of experience performing similar services as those detailed in the Scope of Services section of this RFP. V. RESPONSE TO RFP A. SUBMITTAL INSTRUCTIONS It is the responsibility of the Proposer to ensure that any proposals submitted have been uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required sections and forms, shall be submitted electronically via the City's Bid Management System, PlanetBids. Additionally, it is a requirement that five (5) hard copy proposals be delivered to the Public Works Agency drop box located on the first floor of Ross Annex across from the Development Permit counter in an enclosed sealed envelope and marked clearly with the following: "SEALED PROPOSAL FOR BRIDGE PREVENTATIVE MAINTENANCE PROGRAM RFP NO. 25-081 A IN THE CITY OF SANTA ANA DO NOT OPEN WITH REGULAR MAIL." City of Santa Ana Attn.: Alexandru Bangean Public Works Agency; M-36 20 Civic Center Plaza; Ross Annex Santa Ana, CA 92701 Gentle note: staff will not timestamp or sign any hard copy deliveries as the electronic submittal by the deadline is suffice. For further instructions regarding hard copy submission of proposals, refer to PlanetBids. PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will receive an a-bid confirmation number with a time stamp from PlanetBids indicating that their proposal was submitted successfully. The City will only receive and consider those proposals that were transmitted successfully. Submit proposal online at: http://www.planetbids.com/portal/portal.cfm?CompanVID=20137. Proposer shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the Proposer to successfully submit an electronic proposal shall be at the Proposer's sole risk and no relief will be given for late and/or improperly submitted proposals. Proposers experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992- City Council 23 — 9 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA 1771. Questions of an operational nature may be directed to the City's assigned Buyer. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. Proposals shall NOT be sent via telegraphic, electronic, or facsimile means. All notifications, updates and addenda will be posted online on PlanetBids at htti)s://www.r)lanetbids.com/portal/r)ortal.cfm?CompanvlD=20137. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal. B. COMMUNICATION / CONTACT WITH CITY STAFF Unless otherwise authorized herein, Proposers who are considering submitting a proposal in response to this RFP, or who submit a proposal in response to this RFP, are only to communicate with the assigned Project Coordinator(s), and no other City staff about this RFP from the date this RFP is issued until ais awarded. The City will provide all official communication concerning this RFP in writing via the City's Bid Management System, PlanetBids. The City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the designated Project Manager(s). C. REQUEST FOR INFORMATION OR CLARIFICATION / QUESTIONS Questions regarding this RFP shall be submitted via PlanetBids. Responses to all questions will be posted on PlanetBids no later than the date and time shown at the schedule of key RFP dates on the cover page of this RFP. All prospective Proposers are advised to visit PlanetBids on a regular basis as responses may be posted earlier than the date above (if applicable). No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP. Significant interpretations or clarifications and responses to questions received by the deadline will be addressed via addenda to this RFP, which will be released and posted on PlanetBids under the "Addenda/Emails" tab. D. EXCEPTIONS Requests submitted for City's consideration of proposed terms and conditions, including modifications to the City's RFP and/or Agreement terms and conditions must be submitted by the deadline for questions. Such requests should include an attachment in Word or PDF format on formal company letterhead that shows the requested modifications. Should the Proposer be considered for award recommendation and progress into the negotiations phase, the requests for exceptions or modifications to the City's terms and conditions will be discussed at that time. The City will not accept any requests after the deadline for questions and reserves the right to reject or strike any requests for exceptions or additional terms and conditions related to Agreement, RFP, and insurance and indemnification terms and conditions. E. ADDENDA Any changes in RFP from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on City's PlanetBids system, https://www.planetbids.com/portal/portal.cfm?CompanvlD=20137. City Council 23 — 10 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. F. UNDERSTANDING PROPOSAL It is the responsibility of each Proposer to inquire about any criteria, condition, term, provision, or requirement of the RFP that the Proposer does not understand. Responses to inquiries, if they significantly change or clarify the RFP requirements or any aspect of the procurement process, will be forwarded by addenda to all Proposers. The City will not be bound by any oral responses to inquiries. By submitting proposals, Proposers assert that they have fully read the RFP and any addenda issued by the City, the proposed Agreement and any other Agreement Documents, and affirm that the terms and conditions stated therein are fully understood and are acceptable to the Proposer. Each Proposer accepts the terms and conditions of the Agreement Documents and indicates their ability and willingness to perform the requested services under such terms and conditions. Any exceptions to the terms and conditions set forth in the Agreement Document shall be submitted to the City by the deadline to submit requests for information or clarification/questions set forth herein. G. PROPOSAL CONTENTS Proposals are to be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Colored displays, promotional materials, photographs etc., are not necessary or desired. Emphasis should be concentrated on conformance to RFP instructions, responsiveness to the RFP requirements, and on completeness and clarity of content. Digital dividers and clear organization of content and material are encouraged. 1. Statement of Qualifications (SOQ) SOQ must include a Table of Contents and be limited to a maximum of 20 pages (excluding City's required Certifications listed in Section Vill below; Proposal Cover Letter, section dividers, table of contents, resumes, front/back cover pages). The page limitation includes all appendices, attachments, and supplemental information. Additionally, SOQ must include the following: a. Cover Letter Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity. Include type of business entity. Cover Letter shall not exceed one page. Cover letter must be addressed to the following City Project Manager: Alexandru Bangean, Senior Civil Engineer City of Santa Ana — M-36 20 Civic Center Plaza Santa Ana, CA 92701 b. Services Provided Proposal shall include a Scope of Services and Schedule which detail the work phase to be completed, the tasks to be accomplished, the deliverables to be provided, the schedule/timeline to complete the project, and how they meet the needs of the City as City Council 23 — 11 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA described in Exhibit I — Scope of Services. c. Agreement Statement Proposal shall include a statement outlining your concurrence or reference to concerns previously submitted with any and all provisions as contained in EXHIBIT II —Sample Agreement of this RFP (if any). d. Firm and Team Experience Proposal shall include a profile of the firm's experience including the following: i. A general description of the firm, including size and number of employees working directly with the City on this agreement. ii. Firm's nearest address serving the City of Santa Ana and headquarters address. iii. Name and contact information of the supervising Project Manager/Principal Agent, to be assigned to the agreement. The Project Manager/Principal Agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited to an interview. iv. Resumes for all key staff proposed describing relevant experience. e. Proposed Work Plan Proposal shall include a statement demonstrating the firm's understanding of the Scope of Services. Additionally, proposed work plan shall include Proposers': i. Anticipated approach to performing services as specified herein; ii. Suggestions or special concerns the evaluation committee should take into consideration (if any); iii. Description of deliverables and implementation plan. Proposer shall submit a general description of the deliverables, implementation plan, and timeline. f. References References shall be submitted for similar projects performed for state and/or similar government clients. g. CARB Fleet Compliance The City is a Public Works Awarding Body, as defined under Title 13 California Code of Regulations section 2449(c)(46). Accordingly, Proposers must submit, with their Proposals, valid Certificates of Reported Compliance ("CRC") for the Proposer's fleet and for the fleet(s) of its listed subcontractors (including any applicable leased equipment or vehicles). Proposer must additionally complete and submit the Fleet Compliance Certification, included herein as ATTACHMENT J. Failure to provide a CRC for the Proposer, and for all listed subcontractors, or failure to complete the Fleet Compliance Certification, may render the Proposal non-responsive. 2. Cost Proposal All Proposers are required to submit a fixed rate fee with their Cost Proposal. Pricing instructions should be clearly defined to ensure fees proposed can be compared and City Council 23 — 12 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA evaluated. Cost Proposal must include a payment schedule if applicable. City reserves the right to negotiate compensation and/or payment schedule prior to award of any resulting agreement. If providing hourly rate sheets, Proposer shall not include rate ranges or averages. The fee proposal shall be submitted separately and concurrently with the technical proposal, electronically in PlanetBids, and as a hard copy in a separately sealed enveloped, clearly labeled as "Fee Proposal." This shall include the firm's Standard Hourly Fee Schedule, a table outlining the tasks and team hourly effort for each of the major tasks, and a Project Fee Schedule, as outlined in the Scope of Work. The City shall not provide reimbursement for travel-related expenses, mileage, parking, lodging, meals, incidental fees, insurance,freight/shipping and handling/delivery, and any other business expenses, supplies and materials related to providing services as specified herein. Additional costs will not be considered and will not be reimbursed by the City, therefore, such costs must be absorbed in Proposer's cost proposal fee structure. Any language related to travel reimbursement shall be stricken from the document by the City and if not stricken, shall be deemed invalid. Proposals shall be valid for a minimum of one hundred eighty (180) days following Proposal deadline. The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become property of the City. Pricing shall remain firm for the entire initial Agreement term. Thereafter, any proposed pricing adjustment for follow-on renewal periods shall be submitted to the City Representative in writing at least ninety (90) days prior to the new Agreement term. The City reserves the right to accept, reject, or negotiate any proposed pricing adjustment not to exceed the Bureau of Labor Statistics Consumer Price Index (CPI) data as follows: Los Angeles-Long Beach-Anaheim, CA; All Urban Consumers; Not Seasonally Adjusted; annualized change comparing the most recent month's reported data to the same month of the prior year. (This information may be found on the U.S. Department of Labor's website at www.bls.gov.) H. PROTEST PROCEDURES Only respondents who have actually submitted a proposal may file a "protest" to an RFP with the City's Purchasing Department. In order for a Proposer's protest to be considered valid, the protest must: 1. Be filed in writing before 5:00 p.m. of the 5th business day following the posting of RFP Results/Notice of Intent to Award on the City's online bidding system; 2. Clearly identify the specific irregularity or accusation; 3. Clearly identify the specific City staff determination or recommendation being protested; 4. Specify, in detail, the grounds of the protest and the facts supporting the protest; and 5. Include all relevant, supporting documentation with the protest at time of filing. City Council 23 — 13 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA If the protest does not comply with each of these requirements, it will be rejected as invalid. If the protest is valid, the City's Purchasing Manager, or other designated City staff member, shall review the basis of the protest and all relevant information. The decision from the Purchasing Manager, or her/her designee, is final and no further appeals will be considered. VI. CERTIFICATIONS (ATTACHMENTS) In addition to the SOQ, Narrative/Technical Proposal, and Cost Proposal, the following forms, included in this RFP, shall be signed and included as part of the proposal submittal package: • Attachment A: Proposer's Certification and Proposal Item Pricing • Attachment B: Proposer's Statement • Attachment C: Non-Collusion Affidavit • Attachment D: Non-Lobbying Certification • Attachment E: Non-Discrimination Certification • Attachment F: Subcontractor Designation Form • Attachment G: CARB Fleet Compliance Certification • Attachment H: Statement Regarding CWA Requirements • Attachment I: Sam.gov UEI Verification • Attachment J: Certification Regarding Debarment, Suspension, Inegibility and Voluntary Exclusion • Attachment K: Federal Funding Requirements The proposal must be completely responsive to the RFP. Incomplete proposals will be deemed as nonresponsive and will be rejected. The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any commitment will be awarded pursuant to this RFP or otherwise. PLEASE NOTE: • All forms above must be signed by a representative of the Firm that is legally authorized to contractually bind the Proposer. • City will not waive notarization requirement when applicable on any of the required attachments. VII. REFERENCES Contractor shall provide three (3) references from other similar public agencies for which services similar to those specified in this RFP have been performed, including contact names and telephone numbers. Use ATTACHMENT B — References. The respondent grants permission for the City to contact any individuals listed as references. City may disqualify a Proposer if. - • References fail to substantiate Proposer's description of services and deliverables provided; or • References fail to support that Proposer has a continuing pattern of providing capable, productive, and skilled personnel, or City Council 23 — 14 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA • City is unable to reach the point of contact with reasonable effort. It is the Proposer's responsibility to inform the point of contact(s) of normal City working hours. VIII. MINIMUM SCOPE AND LIMIT OF INSURANCE See Exhibit 11— Sample Agreement IX. SELECTION PROCEDURES & CRITERIA A. The City will establish a proposal review committee. The review committee will evaluate proposals based on the response to the RFP,which includes adherence to outlined directions and format, and the City evaluation criteria set forth below. B. Proposers will be ranked by the review committee based on the following criteria: CATEGORY POINTS Firm Experience 25 Team Experience 25 Relevant Project Experience 30 Schedule of Delivery 15 References 5 TOTAL POSSIBLE SCORE 100 Before interviews—if held Interviews The City reserves the right to conduct interviews with the highest-rated firm(s). In the event the City does perform an interview process, the 20 following is the maximum number of additive points that may be applied to the proposal score. C. Rankings: A final score will be calculated for each submitted proposal and used to rank Proposers. Based upon the foregoing criteria, all proposals shall be ranked by score. Only those proposals receiving a score above 70 will be considered for award. The City reserves the right to award the Agreement to any proposer(s) with a score above 70. The review committee will evaluate proposers based on their response to the RFP and the City evaluation criteria set forth above. D. Interviews: The review committee may invite the Proposers to interview. If invited to interview, Proposers must be prepared to include key personnel in the interview and/or presentation. The City reserves the right to seek additional information from any or all Proposers invited to present proposals. A final score will be calculated for each submitted proposal and used to rank Proposers. City reserves the right to begin negotiations and enter into an Agreement without holding interviews, or further discussions. City Council 23 — 15 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA E. Selection: The City is under no obligation to accept any proposal and reserves the right to negotiate with respondents as to fees and terms. The City may reject proposals at its sole discretion. If proposal fails to satisfy any requirements outlined in this RFP, it may be considered non-responsive and may be rejected. The City shall not be obligated to accept the lowest priced proposals, but will make awards in the best interests of the City after all factors have been evaluated. The review committee will recommend the qualified Proposers to the City Council or City Manager for award of Agreement, as appropriate. X. WITHDRAWALS Proposers are responsible for verifying all prices and information before submitting a proposal. Prior to the proposal due date, the Proposer or Proposer's representative may withdraw the proposal by providing written notice of the proposal withdrawal to the City Contact/Project Manager. Verbal or telephonic withdrawals are not permissible. A. GENERAL TERMS AND CONDITIONS A. AMERICANS WITH DISABILITIES ACT The awarded Contractor hereby certifies that it will comply, as applicable, with the Americans with Disabilities Act of 1990 ("ADA"), 42 USC §§ 12101 et seq., and its implementing regulations, including Subtitle A, Title II of the ADA. Contractor will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a person with a disability. Any Agreement entered into by the awarded Contractor (or any subcontract thereof), relating to this RFP, shall be subject to the provisions of this paragraph. B. CITY BUSINESS LICENSE The selected Proposer must obtain a City of Santa Ana Business License prior to the execution of an Agreement and must provide a copy to the Buyer assigned to this RFP. The awarded party shall maintain a current business license throughout the term of the resulting Agreement. Procedure to obtain a City of Santa Ana Business License is available by contacting the Finance and Management Services Agency, Business Tax Office at(714)647- 5447 or on the City's website: www.santa-ana.ora C. CITY RIGHT TO REJECT The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any agreement will be awarded pursuant to this RFP or otherwise. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any minor inconsistency, informality or technical defect in the proposal. D. CONFLICT OF INTEREST Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of the City. This obligation shall apply to the Contractor; the Contractor's employees, agents, and Subcontractors associated with accomplishing work and services hereunder. The Contractor's efforts shall include, but not be limited to, establishing precautions to prevent its employees, agents, and Subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence City staff or elected officers from acting in the best interests of the City. City Council 23 — 16 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA Each Proposer must disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this RFP. Any such relationship that might be perceived or represented as a conflict should be disclosed. The City reserves the right to disqualify any Proposer on the grounds of actual or apparent conflict of interest. No person, firm, or subsidiary thereof who has been awarded this Agreement may be awarded an Agreement for the provision of services, the delivery of supplies, or the provision of any other related action which is required, suggested, or otherwise deemed appropriate as an end product of this Agreement. Therefore, Contractor is precluded from contracting for any work recommended as a result of this Agreement. E. CONTRACTOR'S EXPENSE Pre-Contractual Expenses: The City is not liable for any costs incurred by Proposers prior to entering into a formal Agreement. Costs of developing a response to this RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City. Pre-contractual expenses are not to be included in the cost proposal. Pre-contractual expenses include, but are not limited to, preparation of the proposal, submission of the proposal and additional information, attendance at pre-proposal conference, negotiating any matter related to this RFP with City, and/or any other expenses incurred by the Proposer prior to the date of award and execution, if any, of the Agreement. Other Expenses: The Contractor will be responsible for all costs related to photo copying, telephone communications, fax communications, overhead, travel, and parking while on City sites during the performance of work and services under this Agreement. F. CONTRACTOR'S PROJECT MANAGER/KEY PERSONNEL Except as formally approved by the City, the key personnel identified in Contractor's proposal shall be the individuals who will actually complete the work. Changes in staffing must be reported in writing and approved by the City. The City shall have the right to require the removal and replacement of the Contractor's Project Manager and key personnel under the awarded Agreement. The City shall notify the Contractor in writing of such action. The City is not required to provide any reason, rationale, or additional factual information if it elects to request any specific key personnel be removed from performing services under the awarded Agreement. The City shall review and approve the appointment of the replacement for the Contractor's personnel. Said approval shall not be unreasonably withheld. Standards of Conduct: Contractor's personnel shall be courteous and maintain good working relationships with all stakeholders, state or outside agencies, community members, other team members and staff within the City. G. COST PROPOSAL The awarded Contractor agrees to provide the purchased services at the costs, rates, and fees as set forth in their Fee Schedule in response to this RFP. No other costs, rates or fees shall be payable to the awarded Subcontractor for implementation of their proposal. H. DATA RETENTION Contractor shall be responsible for retaining data, records, and documentation for the preparation of required items. These materials shall be made available to and as requested by City. City Council 23 — 17 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA All materials, documents, data or information obtained from the City Data files or any City medium furnished to Contractor in the performance of an awarded Agreement will at all times remain the property of the City. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Agreement without the express written consent of the City. All materials, documents, data or information, including copies, must be returned to the City at the end of the Agreement. All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act. I. DRUG-FREE WORKPLACE The awarded Contractor certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both, and the Contractor may be ineligible for award of any future City Agreements. J. EXAMINATION Proposer represents that it has thoroughly examined and become familiar with the services and responsibilities required by this RFP and that it is capable of effectively and efficiently performing quality work to achieve the City's objectives. Any attachments referenced herein or any interpretations, clarifications or amendments subsequently posted in relation to this RFP are fully incorporated. Any irregularities or lack of clarity in the RFP should be brought to the designated City Contact/Project Manager's attention as soon as possible so that corrective addenda may be furnished to prospective Proposers. Proposals which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of this Agreement, may be rejected. K. EXECUTION OF AGREEMENT Upon successful negotiations, the City and the selected Proposer will enter into an Agreement similar to that as shown in EXHIBIT II — Sample Agreement of this RFP. If a Proposer is unwilling or unable to execute an Agreement within thirty (30) days after being notified of selection under this RFP, the City reserves the right to disqualify them without any further obligation L. FEDERAL GRANT CONTRACT PROVISIONS Proposer must agree to the federal contract provisions outlined in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR Part 200.326. These provisions will become part of the agreement resulting from this bid. M. FISCAL NONFUNDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the Agreement on the last day of the current fiscal period without penalty or expense to the City. The City's fiscal period is July 1 St through June 30" City Council 23 — 18 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA N. INDEPENDENT CONTRACTOR Contractor is considered an independent Contractor and neither Contractor, its employees, nor anyone working under Contractor will be considered an agent or an employee of City. Neither Contractor, its employees, nor anyone working under Contractor, will qualify for workers' compensation or other fringe benefits of any kind through City. O. JOINT OFFERS/SUBCONSULTANTS Where two or more Proposers desire to submit a single proposal in response to this RFP, they should do so on a prime sub-consultant basis. The City intends to contract with a single firm, also known as the prime, and not with multiple firms doing business as a joint venture. Should the use of sub-consultants be offered, the Proposer shall provide the same assurances of competence for the sub-consultant plus the demonstrated ability to manage and supervise the subcontracted work. Sub-consultants shall not be allowed to further subcontract with others for work under the Agreement. The provisions of the Agreement shall apply to all sub-consultants in the same manner as the Proposer. The proposer is responsible for all the actions taken by their sub-contractor. The City reserves the right to reject, replace and approve any and all Subcontractors. All Subcontractor(s)shall be identified in the response to the RFP and the City reserves the right to reject any proposed Subcontractor(s). Subcontractors shall be the responsibility of the prime Contractor and the City shall assume no liability of such Subcontractors. P. LITIGATION STATUS Each Proposer must include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any proposal. The City reserves the right to reject any proposal based upon the Proposer's prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures. Q. NEGOTIATIONS The City reserves the right to negotiate final Agreement terms with any Proposer selected. The Agreement between the parties will consist of the RFP together with any modifications thereto, and the awarded Contractor's proposal, together with any modifications and clarifications thereto that are submitted at the request of the City during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed Agreement, the RFP, any modifications and clarifications to the awarded Contractor's proposal, and the awarded Contractor's proposal. Specific exceptions to this general rule may be noted in the final executed Agreement. Negotiations shall be confidential and not subject to disclosure to competing Contractors unless and until an agreement is reached. If contract negotiations cannot be concluded successfully, the City reserves the right to negotiate a contract with another Contractor or withdraw the RFP. R. NON-PAYMENTS Note that payments will NOT be made for any unsatisfactory work until corrected. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City thirty (30) working days to cure the alleged breach. City Council 23 — 19 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA S. OWNERSHIP OF DOCUMENTS The City has permanent ownership of all directly connected and derivative materials produced under this Agreement by the Contractor. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remains the sole property of the City and may be used by the City as it may require without additional cost to the City. Contractor shall provide the City copies of documents upon its request at any time. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written consent of the City. T. PARKING The City will not provide free parking and/or reimbursement for the cost of parking while providing services and conducting business with the City. U. PROFESSIONAL STANDARDS Contractor staff shall be courteous to the public and City staff utilizing facilities where Contractor is performing work, but shall be responsive only to the requests of the City's Project Manager or designee. Contractor staff shall direct all inquiries to Project Manager or designee. Contractor acknowledges that City locations consist of public-use facilities and recognizes the obligation to ensure Contractor personnel and agents maintain the highest level of professional standards in attire, decorum, and interaction with the public and City personnel. V. PROJECT MANAGER The selected Proposer will assume responsibility for all services in its proposal. The selected Proposer shall identify a sole point of contact, Project Manager, with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement. W. PROPOSAL VALIDITY Services, pricing, and warranties indicated in a Proposer's Proposal must be valid for a period of 180 days at minimum after the submission of the Proposal. X. PUBLIC AGENCIES Other public agencies, as defined by California Government Code Section 6500, may choose to use the terms of this Agreement, subject to Contractor's acceptance. The City is not liable or responsible for any obligations related to a subsequent Agreement between Contractor and another public agency. Y. PUBLIC RECORDS Proposals will become public record after the award of an Agreement unless the proposal or specific parts of the proposal can be shown to be exempt by law. Each Proposer may clearly label all or part of a proposal as"CONFIDENTIAL" provided that the Proposer thereby agrees to indemnify and defend the City for honoring such a designation. The failure to so label any information that is released by the City shall constitute a complete waiver of any and all claims for damages caused by any release of the information. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act. City Council 23 — 20 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA Z. SUBCONTRACTORS Proposals in response to this RFP must identify any Subcontractors, and outline the contractual relationship between the Awarded Subcontractor and each Subcontractor. An official of each proposed Subcontractor must sign, and include as part of the proposal submitted by the Prime Contractor, a statement to the effect that the Subcontractor has read and will agree to abide by the awarded Contractor's obligations. Any Subcontractor proposed after award of Agreement must be approved by the City before commencement of work. The City will look solely to the awarded Contractor for the performance of all contractual obligations which may result from an award based on this RFP, and the awarded Contractor shall not be relieved for the non-performance of any or all Subcontractors. XII. ADDITIONAL TERMS AND CONDITIONS FOR PUBLIC WORKS PROJECTS A. PREVAILING WAGE The Director of the Department of Industrial Relations of the State of California has ascertained the prevailing rate of per diem wages in dollars, based on a working day of eight hours, for each craft or type of worker or mechanic needed to execute any construction or maintenance contract, which may be awarded by Public Works. The current prevailing wage rates as adopted by the Director of the Department of Industrial Relations are incorporated herein by reference and may be accessed at http://www.dir.ca.gov/ (General Prevailing Wage determination made by the Director of Industrial Relations / Pursuant to California Labor Code Part 7, Chapter 1, Article 2, Section 1770, 1773 and 1773.1). Contractor is required to pay the prevailing wage rate referred to above and is responsible for selecting the craft/classification of workers which will be required to perform this service in accordance with the Contractor's method of performing the work. Pursuant to Section 1775 of the Labor Code (State of California) Contractor shall forfeit $50 for each calendar day, or portion thereof, for each worker paid less than the stipulated prevailing wage rates for any public work done under this Contract or by any subcontractor. Prevailing Wage Compliance and Monitoring Contractor is aware of the requirements of the California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirement on "public works" and "maintenance" projects. Since the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by Prevailing Wage Laws and since the total compensations is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement/Contact. Contact shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the job site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. B. DIR REGISTRATION This project is a public work and subject to the following: No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 City Council 23 — 21 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractors are further cautioned that certified payrolls shall be submitted electronically directly to the Department of Industrial Relations. C. CAL-OSHA VEHICLE REGULATION All vehicles must meet California Motor Vehicle and Cal-OSHA regulations and all other applicable codes required for vehicle use on the roads or highways in the state of California. D. CARB FLEET COMPLIANCE CERTIFICATION Contractor shall comply, and shall ensure all subcontractors comply, with all applicable requirements of the most current version of the regulations imposed by California Air Resources Board ("CARB") including, without limitation, all applicable terms of Title 13, California Code of Regulations Division 3, Chapter 9 and all pending amendments ("Regulation"). Throughout the Project, and for three (3) years thereafter, Contractor shall make available for inspection and copying any and all documents or information associated with Contractor's and its subcontractors' fleets including, without limitation, the Certificates of Reported Compliance ("CRCs"), fuel/refueling records, maintenance records, emissions records, and any other information the Contractor is required to produce, keep or maintain pursuant to the Regulation upon two (2) calendar days' notice from the City. Contractor shall be solely liable for any and all costs associated with compliance with the Regulation as well as for any and all penalties, fines, damages, or costs associated with any and all violations, or failures to comply with the Regulation. Contractor shall defend, indemnify and hold harmless the City, its officials, officers, employees and authorized volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Regulation. E. QUALITY ASSURANCE Contractor shall provide laborers and supervisors who are thoroughly familiar with the type of construction involved and materials and techniques specified. F. COMMUNITY WORFORCE AGREEMENT For projects with bids greater than $750,000 for prime multi-trade construction contracts (including all subcontractors)or over$100,000 for specialty contracts(contracts either limited to a single trade or craft or limited to a singular scope of work), the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA). This project is considered a specialty contract. The CWA is a pre-hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA is incorporated by reference in the Construction Contract. A copy of the CWA may be found in EXHIBIT IV. G. CONSTRUCTION WASTE MANAGEMENT City Council 23 — 22 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA Contractor shall keep work areas clean and free from any debris, rubbish, hazardous waste and non-usable material resulting from the work under this Contract and shall be disposed of at the completion of each work day by the Contractor. Hazardous waste must be disposed of in accordance with the Resource Conservation and Recovery Act and all other applicable federal, state, and local laws and regulations. H. CHEMICALS Handling and delivery of all materials must comply with all local, State, and Federal safety regulations and must maintain appropriate hazardous material transportation and handling certifications and licensing as applicable. I. SAFETY PROGRAM REQUIREMENTS Work Site Safety shall be as defined by the Standard Specifications and these special provisions: Contractor shall be solely responsible for ensuring that all work performed under the contract is performed in strict compliance with all applicable Federal, State and local occupational safety regulations. Consultant/Contractor shall provide at its expense all safeguards, safety devices and protective equipment, and shall take any and all actions appropriate to providing a safe Project site. The following is required in addition to the requirements of the Standard Specification: a. Contractor shall train all employees, or subcontractor personnel in the work practices necessary to safely perform his or her job. b. Contractor shall identify all known potential hazards related to the work performed and train all employees and subcontractor personnel on how to handle the potential hazards. c. Contractor, their employees and subcontractors shall follow all safety rules and safe work practices. d. Contractor will immediately notify the City of any significant and/or unusual hazards found during the course of work. e. Contractor shall submit copies of Safety Data Sheets (SDS) for all hazardous materials to be utilized on site in the performance of work. f. Contractor is solely responsible for the legal disposal of hazardous waste generated in the performance of their work. Safety Indemnification: To the extent allowed by law, the Contractor agrees to defend, indemnify and hold harmless the City, its officers, employees and agents from and against any and all investigations, complaints, citations, liability, expense (including defense costs and legal fees), claims and/or causes of action for damages of any nature whatsoever, including but not limited to injury or death to employees of the Contractor, its subcontractors or City, attributable to any alleged act or omission of the Contractor or its subcontractors which is in violation of any Cal OSHA regulation. The obligation to defend, indemnify and hold harmless includes all investigations and proceedings associated with purported violations of Section 336.10 of Title 8 of the California Code of Regulations pertaining to multi-employer work sites. The City may deduct from any payment otherwise due the Contractor any costs incurred or anticipated to be incurred by the Agency, including legal fees and staff costs, associated with any investigation or enforcement proceedings brought by Cal OSHA arising out of the assigned work. J. OTHER SAFETY REQUIREMENTS City Council 23 — 23 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA Contractor shall take all reasonable precautions, as directed by the City, or in the absence of such direction, in accordance with sound industrial practices, to safeguard and protect City property and adjacent property. Damages to properties caused by Contractor's negligence shall be repaired at no cost (both labor and material)to the City. Contractor is responsible for advising and ensuring compliance by Contractor's employees with all applicable environmental and hazardous materials handling laws and regulations. Contractor shall provide City a full report of damage to City property and/or equipment by Contractor's employees. All damage reports shall be submitted to the Site Coordinator within twenty-four (24) hours of occurrence. Contractor shall provide, erect, and maintain all warning devices (i.e., barricades, cones, etc.) as required or necessary to ensure the safety of the public, City, and Contractor's employees. K. SPILL LIABILITY The City does not assume liability for spills or other releases of hazardous wastes which are caused by the negligence of the contractor once hazardous waste materials are in the possession of the contractor or transported off site. L. RECORDKEEPING AND REPORTS Contractor is required to provide upon request, detailed data and information required by the City. Information may include: generator EPA ID, contractor EPA ID, generator name, waste description, manifest number and line number, date waste shipped, disposal and recycling facilities utilized, final disposal method utilized, quantity shipped (pounds), waste profile number, and any additional information requested. All records and reports shall be available in electronic (including Excel, Word, and PDF Format) and hard copy format at all times during the term of the contract. XIII. FEDERAL FUNDING REQUIREMENTS A. FEDERAL AID CONTRACT PROVISIONS Proposers are advised that this project is federally funded and they shall comply with all federal requirements in the Agreement. B. DISADVANTAGED BUSINESS ENTERPRISES (DBE) Proposers are advised, as required by federal law, that the City is implementing DBE requirements for the project and has established a 4% DBE goal. To meet this requirement, proposer must comply with the DBE requirements set forth in the Agreement and Attachment 4 of this RFP. Proposers shall particular attention to Exhibit 10-1 Notice to Proposers DBE Information and follow the instructions for submitting the proper DBE information including, but not limited to, Exhibit 10-01: Consultant Proposal DBE Commitment and documenting adequate good faith efforts. B. CALTRANS ATTACHMENTS Attachment L includes the following forms for reference and submitting. The forms can be found at: httos://dot.ca.gov/programs/local-assistance/forms/local-assistance-r)rocedures- manual-forms. City Council 23 — 24 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA Please reference Caltrans Local Assistance Procedure Manual, Consultant Selection, Chapter 10, for further instructions and guidelines pertaining to the completion of these forms:https://dot.ca.gov/-/media/dot-media/programs/local- assistance/documents/lapm/ch 10.pdf XIV. AWARD OF AGREEMENT Selected Contractor(s) will be notified in writing. Any award is contingent upon the successful negotiation of final Agreement terms. A. EXECUTION OF AGREEMENT A standard agreement is included as EXHIBIT II Sample Agreement of this RFP. "Proposer" will hereinafter be referred to as "Consultant" or "Contractor" in standard agreement. The term of the agreement will begin after the agreement is fully executed, and all required bonds, insurance documents and contents of the payment information packet have been received and approved. XV. IMPLEMENTATION A. KICK-OFF MEETINGS The successful proposer will be required to meet with City staff prior to commencement of services or at any time as required by the City, to discuss and agree on operational issues including transition of services and scheduling. B. NOTICE TO PROCEED Prior to issuance of a formal Notice to Proceed (NTP), Consultants shall provide all required bonds, insurance documents, and contents of the Information Packet for review and approval by the City. "On-Call" contracts require the City Project Managers to request a project/task proposal from Consultants on an "as-needed" basis. Proposals will then be evaluated by City Staff and written NTPs will be issued accordingly per task order. City Council 23 — 25 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA EXHIBIT I SCOPE OF SERVICES CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR BRIDGE PREVENTATIVE MAINTENANCE PROGRAM (BPMP) RFP NO. 25-081 A INTRODUCTION/BACKGROUND The City of Santa Ana requests proposals from qualified professional engineering consultants to prepare the plans, specifications, and engineer's estimate (PS&E), and construction support services for the Bridge Preventive Maintenance Program maintenance work of eight (8) bridges. The City in January 2016 prepared its Bridge Preventative Maintenance Program (BPMP) plan that identified 22 bridges. In 2020, the BPMP plan was reevaluated with 8 bridges as top priority and would be eligible for Federal Highway Bridge Program funding to preserve their service life. A copy of the location map and BPMP plan are provided in Attachment 6. SCOPE OF WORK The City of Santa Ana is inviting proposals from experienced and responsive consultants (Consultant)to: 1. Review and field verify the applicability of the maintenance activities listed on the provided BPMP Plan and most recent Inspection Reports. 2. Field review and identify any and all other maintenance work necessary on these Bridges to bring them to current conformance with the Caltrans inspection criteria and standards. 3. Prepare construction-ready Plans, Specifications, and Cost Estimates for the eight (8) bridges. 4. Prepare and file the environmental documents for compliance with the California Environmental Quality Act (CEQA) and National Environmental Protection Act (NEPA). 5. Obtain encroachment and regulatory permit(s) and pay the necessary fees with Orange County Flood Control District (OCFCD) and any regulatory agencies for access and/or construction work within their jurisdictions. 6. Provide bid administration services from bid advertisement to City Council construction contract award. 7. Assist City with construction administration support throughout construction. 8. Prepare As-built plans upon construction completion. City Council 23 — 26 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA CONSULTANT SERVICES The Consultant's services shall include the following tasks: Consultant is responsible for providing all design and engineering as required for all components within the project scope of work which includes, but is not limited to the preparation and submittal of the PS&E package through completion with the approval from City to release for construction. This includes but is not limited to survey, civil design, structural design, technical investigation and report (for soils analysis), etc. Consultant will also be responsible for facilitating monthly virtual progress meetings with City Staff to obtain input and discuss any project related items as well as provide project schedule. Consultant shall provide review sets in .pdf format. Final plans shall be provided in AutoCAD or Microstation format, and .pdf format. A. PROJECT COORDINATION. The Consultant shall be fully responsible for the overall management and coordination for the project, which may include, but is not limited to project development team meetings, liaison with affected agencies, and utility companies. Prepare progress report and schedule, securing permits for all field studies, construction access, and any other required permits from other agencies. B. RECORDS RESEARCH. Research all information pertinent to the project including, but not limited to existing field condition, as-built plans and record drawings, right-of-way data and all future improvement plans adjacent to or affecting the project site. The selected Consultant shall identify all existing and proposed facilities within the projects limits and potential conflicts. C. ENVIRONMENTAL CLEARANCE. The Consultant shall prepare, distribute, and file any environmental noticing, documents, preparation of studies and technical reports for environmental clearances that may be needed for the project to meet state and federal funding. This includes, but is not limited to federal, state, and local regulations, policies and procedures as they pertain to CEQA, NEPA, PES form, environmental studies, environmental site assessment, and environmental reports. D. REGULATORY PERMITS. The Consultant shall provide services to process regulatory permits if deem necessary for the project. The regulatory agency includes, but not limit to, US Army Corps of Engineers (USACE) Pre-Construction Notification, Regional Water Quality Control Board Water Quality Certification, and CA Department of Fish &Wildlife Streambed Alteration Agreement Certification. E. PRELIMINARY DESIGN. The consultant shall organize a kick-off meeting with City staff to discuss the conceptual design plan, project goals and objectives, potential elements and issues, project schedule, review of existing information, and conduction of a site investigation. F. SURVEY. On-the-ground field topographical survey work is to be determined by the Consultant (and/or the Consultant's Subconsultant) if any existing horizontal and vertical features are needed for the project. It is the Consultant's responsibility to provide only the survey necessary for the design of the project components identified within this RFP. Consultant shall identify in the proposal a detail list of features the survey would include. Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in City Council 23 — 27 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA accordance with the City guidelines and in Microstation CONNECT Computer Aided design and Drafting (CADD)format.The horizontal datum shall be NAD 83 and the vertical datum shall be NAVD 88. G. WATER QUALITY. The Consultant shall coordinate with the City for the Low Impact Development (LID)requirements of the project and prepare a Water Quality Management Plan (WQMP)if deemed required. Consultant shall provide BMPs with appropriate size based on treatment and peak flow rates, freight to job site and one year of maintenance to include units and cost in the engineer's cost estimate. The selection of Best Management Practices (BMPs)will always be subject to site specific conditions and the Consultant will be required to perform the research into the site specific conditions (e.g. prior contamination, depth to groundwater, soil conditions, interfering utilities, etc.) that could preclude infiltration.The Consultant shall also perform the required soils and/or infiltration testing per the Technical Guidance Documents, as necessary to design the infiltration system assuming it is the selected LID approach. Please find information and links to relevant documents and regulations at the following site: http://ocwatersheds.com/documents/wgmp. H. PUBLIC OUTREACH. None at this time. However, allow one outreach preparation and meeting for fee proposal purposes. I. UTILITY COORDINATION. The Consultant shall be responsible for all utility coordination efforts, including but not limited to; coordination with Edison for any electrical service connections, and water service connections for irrigation and water fountains. J. PLANS, SPECIFICATIONS AND ESTIMATES (PS&E) c Development of Plans, Specifications and Estimate (PS&E): a) All reports, plans, specifications and quantity calculations shall conform to criteria, policies, procedures and standards of the City. The Consultant shall use the boilerplate for cut sheets, specifications and estimates provided by the City. b) The plan development shall include three (3) milestone deliverables-30%, 60%, 90% (pre-final) and 100% (final). All plan sheets shall be prepared at a reasonable standard scale to be noted on plans. The necessary plans for each PS&E package shall include, but are not be limited to: Task 1:Design Development(30%plans) Design development will involve the schematic development of plans based on the approved conceptual design plan,which shall include but is not limited to survey, civil design, geotechnical investigation and report (for soils analysis), infiltration testing, architectural design, landscape architectural design, structural design, interior design, furniture selection, electrical engineering, mechanical and plumbing engineering, draft technical specifications and "opinion of estimated cost'. ➢ Deliverables shall include a 30% set of plans, including site section studies, draft specification, "Opinion of Probable Cost". Task 2: Construction Documents (60% 90% and 100%plans) Construction Documents (CDs) shall include finalizing approved deliverables from the Design Development phase. This includes the provision of detailed engineering and construction drawings that will serve as the basis for both bidding and construction by a general contractor. City Council 23 — 28 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA ➢ Deliverables shall include 60%, 90% and 100% plans, structural calculations, final technical specifications, finalized "Opinion of Probable Cost". 100% plans will go through a constructability review that could lead to comments and recommendations that should also be addressed and completed as part of this deliverable. Plans: Plans shall include, but are not limited to the following: • Title Sheet • Civil Engineering o Site Erosion Plan, if any o Horizontal and Vertical Control Plan o Site Utility Plan • Structural Engineering o Structural Design and Detailing Technical Specifications Technical specifications for all components listed above shall be provided by Consultant, or their Sub- consultants, to the City in CSI (Construction Specifications Institute) format. Consultant shall coordinate language between the general and technical specifications to ensure conflicts are minimized. City Staff will provide the City Boiler Plate which together, will become the Project Manual. Final Opinion of Probable Cost Consultant shall provide updated opinion of probable construction cost which shall reflect finalized plans, materials, systems, details of construction, and known or anticipated changes in the bidding market relative to the project. Should project scope exceed available budget, project plans/specifications will be phased as appropriate. Task 3:Bid Advertisement, Construction Administration, Record Drawings Bid Advertisement Bidding procedures will be the responsibility of the City. While the PS&E construction package is advertising for bids, all questions concerning the intent shall be referred to the City for resolution. In the event that any item requiring interpretation in the drawings or specifications is discovered during the bidding period, said items shall be analyzed by the Consultant for decision by the City. Consultant shall provide support to the City during the Bidding phase by assisting with questions, requests for information/clarification, or conflicts arising out of the bidding process. Consultant shall also attend pre-bid meeting, if scheduled. Construction Administration Consultant shall provide support to the City during the Construction Administration phase by assisting with questions, requests for information/clarification, and/or reviewing submittals. Consultant shall review and approve all submittals and shop plan drawings required to support the construction contract. Consultant shall complete shop drawings reviews within two (2) weeks of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt. Consultant shall be available as requested by the City to resolve discrepancies in the contract documents. Consultant shall bring to the attention of the City any defects or deficiencies in the work by the construction contractor which the Consultant may observe. Consultant shall have no authority to issue instruction on behalf of the City, or to deputize another to do so. City Council 23 — 29 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA Record Drawings/As-built Plans: Upon construction completion, the City will submit field-marked prints to Consultant. Consultant shall incorporate all changes to the plans electronically with all necessary revision notations, signature, and submit to the City. FEE PROPOSAL In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured to correspond to the above mentioned tasks as follows: Task 1: Design Development Task 2: Construction Documents Task 3: Bid Advertisement, Construction Administration, Record Drawings Total Fee: Fee schedule for each task should include an hourly breakdown that corresponds to the task total and shall include all fees associated with encroachment/regulatory permits. The city reserves the right to add or reduce some of the above tasks and duties as it sees fit. The consultant, serving as staff extension, shall remain sufficiently flexible to meet the needs of the City and of the project. CITY RESPONSIBILITIES The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • Furnish scope of work and provide general direction as needed for the assigned project. • Facilitate meeting space and coordination and City facilities. • Follow City of Santa Ana Invoicing guidelines. • As-Built Plans (if available) CONSULTANT RESPONSIBILITIES Consultant shall provide all required insurance as outlines in EXHIBIT II of this RFP. PAYMENT AND INVOICING Selected Consultant shall invoice the City based on time and material according to the City's standard invoice template. Tasks and hours shall be clearly identified and all rates must match those included in the approved agreement. City Council 23 — 30 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA EXHIBIT II SAMPLE AGREEMENT CONSULTANT-AGREEMENT CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this day of 20_ by and between , ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain a Consultant having special skill and knowledge in the field of: B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed $xxxxxx. b. Payment by City shall be made within forty-five (45)days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on [enter a Start Date or "the date first written above"] for a number(#) year term with the option for the City to grant up to a number (#)-year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer- employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; City Council 23 — 31 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs,and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal&advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. 4. Professional Liability (Errors and Omissions): Insurance appropriate to the Contractor's profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. If the contractor maintains broader coverage and/or higher limits than the minimums shown above,the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). City Council 23 — 32 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA Primary Coverage For any claims related to this contract,the Contractor's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers.Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. Notice of Cancellation Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. Waiver of Subrogation Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. Claims Made Policies If any of the required policies provide claims-made coverage: 1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date,the Contractor must purchase"extended reporting" coverage for a minimum of five(5) years after completion of work. Verification of Coverage Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and City Council 23 — 33 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement;and(2)from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually,electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b)is,through no fault of the Consultant disclosed in a publicly available source; (c)is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION City Council 23 — 34 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto,the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment,transfer,delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty(30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach,failure of any condition,or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy,whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES City Council 23 — 35 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals,waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice,tender,demand,delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714-647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-36) P.O. Box 1988 Santa Ana, California 92702 Fax: To Contractor: First& Last Name Title Consultant Firm Name Address City, State, Zip Fax: A party may change its address by giving notice in writing to the other party. Thereafter,any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. The Agreement is the final and complete agreement and any prior or contemporaneous City Council 23 — 36 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA agreements for similar services between the parties is superseded by this Agreement. This shall not apply where the Parties are currently engaged and Consultant is providing services not contemplated by this Agreement. C. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney By: Assistant City Attorney (name) (title) RECOMMENDED FOR APPROVAL: Executive Director Public Works Agency SAMPLE ONLY City Council 23 — 37 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA EXHIBIT III FEDERAL REGULATIONS Federal Regulations—Recipient must comply with the government cost principles, uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 200 of the Code of Federal Regulations. b. Debarment and Suspension — As required by Executive Orders 12549 and 12689, and 2 CFR §200.212 and codified in 2 CFR Part 200, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. C. Audit Records -With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours. d. Reports - Recipient shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. f. Americans with Disabilities Act of 1990 - (ADA) Recipient must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. g. Political Activity - None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". h. No Lobbying - Recipient will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer City Council 23 — 38 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Non-Discrimination and Equal Opportunity - Recipient will comply, and all its contractors (or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act(ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375. j. Equal Employment Opportunity - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. k. Public Contracts Code- Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. I. Copeland Anti-Kickback Act - Recipient will comply, and all its contractors and subcontractors (or subrecipients) shall comply, with all requirements of the Copeland "Anti-Kickback" Act (30 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. (1) Contractor — Contractors shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract. (2) Subcontracts — Contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. (3) Breach—A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12. M. Davis-Bacon Act - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. City Council 23 — 39 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA Contractors are required to pay wages to laborers and mechanics at a rate no less than the prevailing wages specified in a wage determination made by the Secretary of Labor. Additionally, contractors are required to pay wages not less than once a week. n. Work Hours and Safety - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. o. Clean Air Act - Recipient will comply, and all its contractors (or subrecipients) will comply, with all applicable standards, orders or requirements issued under the Clean Air Act(42 U.S.C. 7401-7671q), and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as applicable. P. Energy and Conservation- Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable. q. Waste Disposal - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. r. Patent Rights - Recipient agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other implementing regulations, as applicable. S. Copyright - Recipient may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency(SAA)and City reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose: (1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government's, SAA's and City's rights identified above must be conveyed to the publisher and the language of the publisher's release form must ensure the preservation of these rights. t. Telecommunications (2 CFR 200.216)- Recipient will comply with FEMA Policy 405-143- 1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunication Equipment or Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is: City Council 23 — 40 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (3) Telecommunications or video surveillance services provided by such entities or using such equipment. (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. U. Domestic preferences for procurements (2 CFR 200.322) - Recipient agrees that as appropriate and to the extent consistent with law, it will, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). This requirement must be included in all subawards including all contracts and purchase orders for work or products under this award. For purposes of this provision: "produced in the United States" means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; and "manufactured products" means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. V. Equal Employment in Construction Contracts - Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. City Council 23 — 41 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs(1)through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. City Council 23 — 42 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA EXHIBIT IV COMMUNITY WORKFORCE AGREEMENT (CWA) For projects with bids greater than $750,000 for prime multi-trade construction contracts (including all subcontractors) or over$100,000 for specialty contracts (contracts either limited to a single trade or craft or limited to a singular scope of work), the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA). This project is considered a specialty contract. The CWA is a pre-hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA is incorporated by reference in the Construction Contract. A copy of the CWA may be on the City's website at www.santa-ana.org/documents/community-workforce- agreement/. FOR PROPOSERS' REFERENCE ONLY City Council 23 — 43 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA EXHIBIT V BRIDGE INSPECTION REPORTS PLEASE SEE BELOW City Council 23 — 44 8/4/2026 EXHIBIT 2 California Department of Transportation Division of Maintenance Structure Maintenance and Investigations BRIDGE NSPECTION CORDS NFORMATION SYSTEM The requested documents have been generated by BIRIS. These documents are the property of the California Department of Transportation and should be handled in accordance with Deputy Directive 55 and the State Administrative Manual. Records for "Confidential" bridges may only be released outside the Department of Transportation upon execution of a confidentiality agreement. City Council 23 — 45 8/4/2026 Department of Transportation-Division of Maintenance Mainte BRIDGE INSPECTION REPORT 4r* _ EX_H�B�T2 Routine Inspectionaffim_w -- BRIDGE NO.: STRUCTURE NAME: INSPECTION DATE: 55CO055 SANTIAGO CREEK CHANNEL February 7, 2023 BRIDGE LOCATION INFORMATION (9)LOCATION 0.2 MI N/O ROUTE 5 FWY (7)FACILITY CARRIED MAIN ST (11)POSTMILE 0 (6)FEATURE INTERSECTED SANTIAGO CREEK CHANNEL (16)LATITUDE 33°46'14.94" (5)INVENTORY RTE(ON/UNDER) ON 150000000 (17)LONGITUDE 117°52'01.99" (104)ON NATIONAL HIGHWAY SYSTEM ROUTE ON NHS STRUCTURAL HEALTH CONDITION SUMMARY INFORMATION (58)DECK 7 GOOD DECK AREA(M)2 1,942 (59)SUPERSTRUCTURE 7 GOOD SUFFICIENCY RATING 92.4 (60)SUBSTRUCTURE 7 GOOD PAINT CONDITION N/A (62)CULVERT N N/A(NBI) STRUCTURALLY DEFICIENT(SD)STATUS NOT SD (67)STRUCTURE EVALUATION 7 ABOVE MIN CRITERIA (113)SCOUR 5 STABLE W/IN FOOTING OR PIL PHOTOGRAPH IDENTIFICATION Routine-Roadway View(02/13/2019) Routine-Elevation View(02/13/2019) Routine-Underside View(02/13/2019) TEAM LEADER Nelson N. Vo o QR13FESS/0,yq� REPORT AUTHOR Nelson N. Vo Edwin Mah INSPECTED BY NN.Vo/E.Mah No. 27141 jO Exp. 03/31/2025 9/11/2023 CIVIL Edwin Mah (Registered Civil Engineer) Date tE `FD�P City Council 23 — 46 4/2026 Printed on: Monday 09/11/2023 06:55 PM Page 55C0055/AAAK/102827 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations STRUCTURE OVERVIEW AGENCY INFORMATION INSPECTION INFORMATION (1)STATE NAME CALIFORNIA 069 (90)INSPECTION DATE 02/23(91)FREQUENCY 48 MO (2)HIGHWAY DISTRICT 12 (92)CRITICAL FEATURE INSPECTION (93) CFI DATE (3)COUNTY CODE (55)ORANGE A)NSTM INSP N-NO MO A) N/A (4)PLACE CODE (69000)SANTA ANA B) UNDERWATER INSP N-NO MO B) N/A (21)MAINTAIN 04 CITY OR MUNICIPAL HI C)OTHER SPECIAL INSP N-NO MO C) N/A (22)OWNER 04 CITY OR MUNICIPAL HI (98)BORDER BRIDGE STATE CODE N/A %SHARE N/A (99)BORDER BRIDGE STRUCTURE NUMBER N/A CONSTRUCTION INFORMATION (27) YEAR BUILT 1918 (45)MAIN SPANS 5 (43a) STRUCTURE TYPE MAIN 2: CONCRETE CONT (106)YEAR MODIFIED 1975 (46)APPR SPANS 0 (43b) DESIGN TYPE MAIN 04:TEE BEAM (34)SKEW 0 (48)MAX SPAN(M) 19.5 (44a) STRUCTURE TYPE APPR 0: OTHER/NOT APPLICABLE (49)LENGTH (M) 61.9 (35)STR FLARE 0-NO (44b) DESIGN TYPE APPR 00: OTHER/NOT APPLICABLE (112)NBIS BR LENGTH Y JOINTS 0 NO.OF HINGES 0 STRUCTURE DESCRIPTION Five span continuous CIP RC"T" beam (12 each)supported by RC pier walls and open end RC diaphragm abutments on unknown foundation (original construction)and spread footing. Widening from both sides. Four span continuous CIP RC"T beam (2 each)supported by RC pier walls and open end RC diaphragm abutments, all on steel piles. SPAN CONFIGURATION Original: (S)5 @ 40.0 feet(N). 1st widening.: (S)48.9 feet, 3 @ 40.0 feet, 48.9 feet(N). 2nd Wid.: (S)64.0 feet, 2 @ 40.0 feet, 48.9 feet(N). OPERATIONAL I LOAD CAPACITY (31)DESIGN LOAD 2 M 13.5(H 15) (65)CALC METHOD 1 LF LOAD FACTOR (66)INVENTORY RATING RF=1.46=>47.3 metric tons (63)CALC METHOD 1 LF LOAD FACTOR (64)OPERATING RATING RF=2.43=>78.7 metric tons (70)BRIDGE POSTING 5 AT/ABOVE LEGAL LOADS (41)STRUCTURE STATUS A-OPEN, NO RESTRICTION PERMIT RATING PPPPP OVERLAY THICKNESS 3 inches POSTING LOADS Safe Existing Posting Loads Ordinance/Order Signs Additional Ordinance/Order Requirements Type 3 Legal N/A N/A U.S.Tons NONE Type 3S2 Legal N/A N/A U.S.Tons Type 3-3 Legal N/A N/A U.S.Tons Speed 35 N/A N/A MPH Additional Signs NONE Posting Date N/A Load Rating Summary Date 04/05/2013 Load Rating Type Calculated Load Rating Tool-Date BDS-07/23/80 MINIMUM VERTICAL CLEARANCE MINIMUM LATERAL UNDERCLEARANCE (53)MIN VERT CLEAR OVER BRIDGE RDWY Unimpaired (55)MIN LAT UNDERCLEAR RT REF N-NOT H/RR 0.0 M (54)MIN VERT UNDERCLEAR REF N-NOT H/RR 0.00 M (56)MIN LAT UNDERCLEAR LT 0.0 M City Council 23 — 47 8/4/2026 Printed on: Monday 09/11/2023 06:55 PM Department of Transportation-Division of Maintenance Structure Maintenance&Investigations CONDITION IN • ' • INSPECTION COMMENTARY SCOPE AND ACCESS A complete routine inspection was performed by walking on and around the bridge to inspect all visible elements of the bridge structure. Bridge deck was inspected by walking on shoulder and. Soffit and all substructure were inspected by walking underneath the bridge. There is no need for a special equipment to inspect this structure. The channel is dry. The pedestrian access under the bridge to span 1 is from southwest quadrant and the vehicular parking is at the northwest quadrant. No access to span 5,the easterly side CLF has an opening from the north end and homeless were living underneath. No access to the southerly half of The area under span 1 (Abutment 1)was fenced and locked. Transients have been camping underneath span 5(Abutment 6)even though this area was fenced with Chain Link Fence but it was cut by homeless. DECK AND ROADWAY Bridge deck has an Asphalt Overlay about 3.0 inches thick with cracks. There is about 1.0 inch settlement at the northeast corner of the sidewalk. Westerly sidewalk has map cracks at(0.04 inches wide and 12.0 inches in spacing)with delamination inside the exterior face. The westerly concrete rail has an unsound concrete area at(15.0 inches L X 4.0 inches W) in span 2 at 10.0 feet south of pier wall 2. The following is the locations of Span 2 with soffit cracks and spalls: Bays 3 to 9, deck soffit have several transverse cracks with white and brown efflorescence. Bay 4, deck soffit has three spalls at(6.0 inches L X 4.0 inches W X 1.0 inch D)with exposed and corroded rebars. Bay 6, deck soffit has a spall at(6.0 inches L X 4.0 inches W X 1.0 inch D)with exposed and corroded rebars. Bay 8, deck soffit has a spall (6.0 inches L X 4.0 inches W X 1.0 inch D)with exposed and corroded rebars just north of the intermediate diaphragm. In addition, Bay 9, deck soffit has 4 transverse cracks at(0.04 inches wide and 1.0 to 3.0 feet long with white and brown efflorescence. The following is the locations of Span 3 with soffit cracks and spalls: Bay 3, deck soffit has numerous transverse cracks with brown efflorescence. Bay 4, deck soffit has 04 spalls at(10.0 inches L X 4.0 inches W X 1.0 inch)due to the shallow of concrete cover with exposed and rusted rebars. Bay 5, deck soffit has 3 transverse cracks (up to 0.04 inches wide and 1.0 to 2.0 feet long)with white and brown efflorescence. Bay 6, deck soffit has a transverse cracks (up to 0.04 inches wide and 1.0 to 2.0 feet long)with white and brown efflorescence; Bay 7, deck soffit has 2 transverse cracks(up to 0.04 inches wide and 1.0 to 2.0 feet long)with white and brown efflorescence. Bay 8, deck soffit has two spalls at(10.0 inches L X 5.0 inches W X 1.0 inch D)with rebar exposed and rusted. The following is the locations of Span 4 with soffit cracks and spalls: Bays 3 to 9, deck soffit have several transverse cracks(up to 0.04 inches wide and 1.0 to 2.0 feet long)with white and brown efflorescence. Bay 4, deck soffit has a spall at(10.0 inches L X 10.0 inches W X 1.0 inch D)with exposed rebars and corroded at the southerly end. Bay 8, deck soffit has numerous small spalls(up to 1.5 inches round spalls)with exposed rebars due to the shallow of concrete cover. Due to the shallow of concrete cover on deck soffit,there are a few areas with exposed rebars inside some of the bays as the following locations: Span 1: Bays 2, deck soffit has an unsound concrete area at(20.0 inches L X 16.0 inches W)about 17.0 feet from the southerly abutment. Bay 8, deck soffit has an unsound concrete area at(12.0 inches L X 12.0 inches W X 1.0 inch D)at the north end and it has a potentical of falling off at any time. Bay 10, along the edge of the original overhang, deck soffit has two spalls at(16.0 inches L X 8.0 inches W X 4.0 inches D)about 10.0 and 17.0 feet from the southerly abutment. City Council 23 - 48 8/4/2026 Printed on: Monday 09/11/2023 06:55 PM Page Department of Transportation-Division of Maintenance Structure Maintenance&Investigations CONDITION IN • ' • INSPECTION COMMENTARY The following is the locations of Span 2 with deck soffit spalls: Bay 4, deck soffit has three spalls at(24.0 inches L X 8.0 inches W X 1.0 inch D)with exposed rebars and corroded. Bay 6, deck soffit hss a spall at(24.0 inches L X 4.0 inches W X 1.0 D)with exposed rebars and corroded. Bay 8, deck soffit has a large spall at(24.0 inches L X 20.0 inches W X 1.0 inch D)with exposed rebars and corroded just north of the intermediate diaphragm. The following is the locations of Span 3 with deck soffit spalls Bay 8, deck soffit has two spalls at(24.0 inches L X 10.0 inches W X 1.0 inch D)with exposed rebar and rusted. Bay 4, deck soffit has 4 spalls at(20.0 inches L X 4.0 inches W X 1.0 inch D)due to the shallow of concrete cover with exposed rebars and rusted. Span 4: Bay 4, deck soffit has a spall at(20.0 inches L X 20.0 inches W X 1.0 inch D)with exposed rebar and corroded at the southerly end. Bay 8, deck soffit has numerous small spalls with exposed rebars due to the shallow of concrete cover. The work-recommendation has been made in 2007 for coring bridge deck to determine the condition of deck soffit. Deck soffit patching also included in the work-recommendation on 02/26/2007 but it is not done. SUPERSTRUCTURE There is a sign of abrasion on some of the concrete girders. Girder 9 of span 2 has an unsound concrete area at(1.5 feet X 2.5 feet)at mid-span. Girder 9(easterly original girder)has one longitudinal crack at(0.05 inches wide, 2.0 feet long)at the bottom face; and 3.0 feet long longitudinal crack at 0.05 inches wide. Both cracks are at the midspan 1. SUBSTRUCTURE There are debris and trash under all bridge spans. Pier wall 4 has a hole around the east nose at(3.0 feet D X 15.0 feet L X 3.0 feet W). The pier walls have the following locations with vertical cracks below: Pier wall 2 has two cracks about(0.05 inches wide and 5.0 feet long)right below girder 6 and between girders 7 and 8. Pier wall 3 has only one crack about(0.05 inches wide and 4.0 feet long)right below girder 6. Pier wall 4 has only one crack about(0.05 inches wide and 6.0 feet long)right below girder 6. Pier wall 5 has one crack about(0.03 inches wide and 8.0 feet long)right below girder#7 and one crack at(0.05 inches wide) between girders 5 and 6. Pier wall 4 has a segregation area at(3.0 feet X 10.0 feet)at the southerly face approximately 2.0 feet above the ground level. SAFE LOAD CAPACITY The load rating for this structure is calculated on 04/05/2014 by SMI Ratings Branch using BrR 6.8.0 AASHTO analysis, and the load rating summary sheet is archived on 04/05/2014. SPECIAL INSPECTION • • STEEL INVESTIGATION DETAILS -NOT APPLICABLE FOR THIS BRIDGE. UNDERWATER INVESTIGATION DETAILS - NOT APPLICABLE FOR THIS BRIDGE. City Council 23 - 49 8/4/2026 Printed on: Monday 09/11/2023 06:55 PM Page Department of Transportation-Division of Maintenance Structure Maintenance&Investigations DECK AND ROADWAY DECK CROSS SECTION (W) 1.0 foot br, 6.0 feet sw, 87.6 feet, 6.0 feet sw, 1.0 foot br(E). DECK GEOMETRY DECK ROADWAY/OPERATIONAL INFORMATION (49) LENGTH 61.9 M (42a) TYPE OF SERVICE 5-HIGHWAY-PEDESTRIAN (51) NET WIDTH 26.7 M (12) BASE HIGHWAY NETWORK 1-PART OF NET (52) TOTAL WIDTH 31.1 M (13) LRS INVENTORY RTE&SUBRTE 000000000000 (50) CURB OR SIDEWALK LEFT 1.8 M RIGHT 1.8 M (104) NATIONAL HIGHWAY SYSTEM 1-ROUTE ON NHS (32) APPROACH RDWY WIDTH 26.7 M (26) FUNCTIONAL CLASS 14-OTHER PRIN ART URBAN (33) BRIDGE MEDIAN 0 NO MEDIAN (100) DEFENSE HIGHWAY 0-NOT STRAHNET DECK STRUCTURE INFORMATION (101) PARALLEL STRUCTURE N-NONE EXISTS (107) DECK STRUCTURE TYPE 1-CIP CONCRETE (102) DIRECTION OF TRAFFIC 2-2 WAY (108) WEARING SURFACE/PROTECTIVE SYSTEM (10) INVENTORY ROUTE MIN VERT CLEAR 99.99 M A) TYPE OF WEARING SURFACE 6-BITUMINOUS (47) INVENTORY ROUTE TOTAL HORIZ CLEAR 26.7 M B) TYPE OF MEMBRANE 0-NONE (68) DECK GEOMETRY 4 TOLERABLE C) TYPE OF DECK PROTECTION 0-NONE (72) APPR ROADWAY ALIGN 8 EQUAL DESIRABLE CRIT OVERLAY THICKNESS(inches) 3 inches (105) FEDERAL LANDS HWY 0-NOT APPLICABLE (29) AVERAGE DAILY TRAFFIC 37000 (110) DESIGNATED NATIONAL NETWORK 0-NOT ON NET (30) YEAR OF ADT 2019 (109) TRUCK ADT% 1 % (20) TOLL 3-ON FREE ROAD (19) BYPASS, DETOUR LENGTH 2 KM (28a) LANES 7 (114) FUTURE ADT 60054 SPEED 35 (115) YEAR OF FUTURE ADT 2041 (103) TEMPORARY STRUCTURE N/A (37) HISTORICAL SIGNIFICANCE 5: NOT ELIGIBLE FOR NRHP DECK ELEMENT INSPECTION RATINGS AND NOTES (58) DECK RATING=7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 16 Top Flange-RC 2 1925 sq.m 1705 200 20 0 1080 Delamination/Spall/Patched Area 2 20 0 0 20 0 1130 Cracking (RC and Other) 2 200 0 200 0 0 (16)Top Flange-RC Deck soffit cracks and spalls. (16-1080)Delamination/Spall/Patched Area Due to the shallow of concrete cover on deck soffit,there are a few areas with exposed rebars inside some of the bays as the following locations: In span#1: Bays#2, deck soffit has an unsound concrete area at(20.0 inches L X 16.0 inches W)about 17.0 feet from the southerly abutment. Bay#8, deck soffit has an unsound concrete area at(12.0 inches L X 12.0 inches W X 1.0 inch D)at the north end and it has a potentical of falling off at any time. Bay#10, along the edge of the original overhang, deck soffit has two spalls at(16.0 inches L X 8.0 inches W X 4.0 inches D)about 10.0 and 17.0 feet from the southerly abutment. The following is the locations of Span#2 with deck soffit spalls: Bay#4, deck soffit has three spalls at(24.0 inches L X 8.0 inches W X 1.0 inch D)with exposed rebars and corroded. Bay#6, deck soffit hss a spall at(24.0 inches L X 4.0 inches W X 1.0 D)with exposed rebars and corroded. Bay#8, deck soffit has a large spall at(24.0 inches L X 20.0 inches W X 1.0 inch D)with exposed rebars and corroded just north of the intermediate diaphragm. The following is the locations of Span#3 with deck soffit spalls Bay# . Printed on: Monday 09/11/2023 06:55 PM Page 5 of 9 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations -XHIBIT DECK ELEMENT INSPECTION RATINGS AND NOTES (58) DECK RATING=7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 (16-1080)Delamination/Spall/Patched Area Bay#4, deck soffit has 4 spalls at(20.0 inches L X 4.0 inches W X 1.0 inch D)due to the shallow of concrete cover with exposed rebars and rusted. Span#4: Bay#4, deck soffit has a spall at(20.0 inches L X 20.0 inches W X 1.0 inch D)with exposed rebar and corroded at the southerly end. Bay#8, deck soffit has numerous small spalls with exposed rebars due to the shallow of concrete cover. (16-1130)Cracking (RC and Other) The following is the loctions of span#1 with soffit cracks: Bays#3 to#9, deck soffit ha numerous transverse cracks with white and brown efflorescence; The following is the locations of Span#2 with soffit cracks and spalls: Bays#3 to#9, , soffit have several transverse cracks with light white and brown efflorescence. Bay#4, deck soffit has three spalls at(6.0 inches L X 4.0 inches W X 1.0 inch D)with rebar exposed and corroded; Bay#6, deck soffit has a spall at(6.0 inches L X 4.0 inches W X 1.0 inch D)with rebar exposed and corroded. Bay#8, deck soffit has a spall (6.0 inches L X 4.0 inches W X 1.0 inch D)with rebar exposed and corroded just north of the intermediate diaphragm. In addition, Bay#9, deck soffit has 4 transverse cracks at(0.04 inches wide, 1.0 to 3.0 feet long with white and brown efflorescence. The following is the locations of Span#3 with soffit cracks and spalls: Bay#3, deck soffit has numerous transverse cracks with brown efflorescence; Bay#4, deck soffit has 04 spalls at(10.0 inches L X 4.0 inches W X 1.0 inch)due to the concrete cover with exposed rebars and rusted. Bay#5, deck soffit has 3 transverse cracks with white and brown efflorescence. Bay#6, deck soffit has a transverse cracks with white and brown efflorescence; Bay#7, deck soffit has 2 transverse cracks with white and brown efflorescence. Bay#8, deck soffit has two spalls at(10.0 inches L X 5.0 inches W X 1.0 inch D)with rebar exposed and rusted. The following is the locations of Span#4 with soffit cracks and spalls: Bays#3 to#9, deck soffit have several transverse cracks with white and brown efflorescence. Bay#4, deck soffit has a spall at(10.0 inches L X 10.0 inches W X 1.0 inch D)with exposed rebars and corroded at the southerly end. Bay#8, deck soffit has numerous small spalls with exposed rebars due to the concrete cover. City Council 23 — 51 8/4/2026 Printed on: Monday 09/11/2023 06:55 PM Page 6 of 9 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations -XHIBIT 2 DECK ELEMENT INSPECTION RATINGS AND NOTES (58) DECK RATING=7 DECK PHOTOGRAPHS _ C - Photo 1 Photo 1 AC Roadway at both of approach and departure lanes JOINT APPROACH . RAIL INFORMATION (36a)Rail Code 1 (36b)Transition 0 (36c)Appr Guardrail 0 (36d)Appr Guardrail End 0 Roadway Speed 35 MPH JOINT/APPROACH/RAIL ELEMENT INSPECTION RATINGS AND NOTES Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 331 Railing-RC 2 124 m 118 6 0 0 1080 Delamination/Spall/Patched Area 2 1 0 1 0 0 1130 Cracking (RC and Other) 2 5 0 5 0 0 (331)Railing-RC Map cracks and numerous small spalls inside the exterior of concrete bridge railings. (331-1080)Delamination/Spall/Patched Area The westerly concrete rail has an unsound concrete area at(15.0 inches L X 4.0 inches W) in span#2 at 10.0 feet south of pier wall#2. (331-1130)Cracking (RC and Other) There is about 1.0 inch settlement at the northeast corner of the sidewalk. Westerly sidewalk has map cracks at(0.04 inches wide, 12.0 inches in spacing)with minor delamination inside the exterior face. JOINT/APPROACH/RAIL PHOTOGRAPHS k Photo 1 Photo 1 Metal s ity Council 23 — 52 8/4 2 26 Printed on: Monday 09/11/2023 06:55 PM Page 7 of 9 55C0055/AAAK/102827 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations SUPERSTRUCTURE SUPERSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (59)SUPERSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 110 Girder/Beam-RC 2 713 m 709 4 0 0 1080 Delamination/Spall/Patched Area 2 3 0 3 0 0 1130 Cracking(RC and Other) 2 1 0 1 0 0 (110)Girder/Beam-RC Minor cracks and spalls. (110-1080) Delamination/Spall/Patched Area There is a sign of abrasion on some of the concrete girders. Girder#9 of span#2 has an unsound concrete area at(1.5 feet X 2.5 feet)at mid-span. (110-1130)Cracking (RC and Other) Girder#9(easterly original girder)has one longitudinal crack at(0.05 inches wide, 2.0 feet long)at the bottom face; and 3.0 feet long longitudinal crack at 0.05 inches wide. Both cracks are at the midspan#1. SUBSTRUCTURE DESCRIPTION UNDER STRUCTURE (42b) TYPE OF SERVICE UNDER 5-WATERWAY (38) NAVIGATION CONTROL N: NOT APPLICABLE (69) UNDERCLEARANCES V-H N NOT APPLICABLE (NBI) (111) PIER PROTECTION N/A (71) WATER ADEQUACY 9 ABOVE DESIRABLE (39) NAVIGATION VERTICAL CLEARANCE 0.0 M (61) CHANNEL PROTECTION 8 PROTECTED (116) VERT-LIFT BRIDGE NAV MIN VERTICAL CLEAR M (113) SCOUR 5 STABLE W/IN FOOTING OR PILE (40) NAVIGATION HORIZONTAL CLEARANCE 0.0 M SCOUR POA DATE N/A CHANNEL DESCRIPTION Natural earth trapezoidal. SUBSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (60)SUBSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS a---CS 4 210 Pier Wall-RC 2 115 m 109 6 0 0 1130 Cracking (RC and Other) 2 5 0 5 0 0 1190 Abrasion (PS Conc./RC) 2 1 0 1 0 0 (210) Pier Wall-RC Cracks and abrasion. (210-1130)Cracking (RC and Other) The pier walls have the following locations with vertical cracks below: Pier wall#2 has two cracks about(0.05 inches wide)right below girder#6 and between girders#7 and#8. Pier wall#3 has only one crack about(0.05 inches wide) right below girder#6. Pier wall#4 has only one crack about(0.05 inches wide) right below girder#6. Pier wall#5 has one crack about(0.03 inches wide)right below girder#7 and one crack at(0.05 inches wide)between girders#5 and#6. (210-1190)Abrasion (PS Conc./RC) Pier wall#4 has a segregation area at(3.0 feet X 10.0 feet)at the southerly face approximately 2.0 feet above the ground level. 215 Abutment-RC 2 62 m 62 0 0 0 (215)Abutment-RC There were no significant defects noted. 225 Pile-Steel 2 1 ea. 1 0 0 0 City Council 23 — 53 8/4/2026 Printed on: Monday 09/11/2023 06:55 PM Page Department of Transportation-Division of Maintenance Structure Maintenance&Investigations SUBSTRUCTURE SUBSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (60)SUBSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 (225) Pile-Steel The pile element is included to indicate the presence of piles on this structure. The piles were not exposed for visual inspection. No indication of pile distress was noted in any substructure element. 227 Pile-RC 2 1 ea. 1 0 0 0 (227) Pile-RC The pile element is included to indicate the presence of piles on this structure. The piles were not exposed for visual inspection. No indication of pile distress was noted in any substructure element. WORK RECOMMENDATIONS DECK WORK RECOMMENDATIONS Rec Date 02/26/2007 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Deck-Misc. Str Target ROUTINE EA Since the soffit is so bad , so I recommend that the city should core several samples from the concrete deck to determine how much is the chloride content in the concrete deck. Patch all the soffit spalls after cleaning the soffit rebars. JOINT/APPR/RAIL WORK RECOMMENDATIONS - NONE SUPERSTRUCTURE WORK RECOMMENDATIONS - NONE SUBSTRUCTURE WORK RECOMMENDATIONS - NONE OTHER WORK RECOMMENDATIONS Rec Date 02/12/2019 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Remove Vegetation Str Target ROUTINE EA Remove all debris, trash underneath of the structure due to transients who have been camping here. City Council 23 — 54 8/4/2026 Printed on: Monday 09/11/2023 06:55 PM Page 9 of 9 Y M N O N,� c V ° � t N 00 W � e e = e e e -. LO LO I M N e uu O 1 2 U �L e 0 \ O � U LO LO U O O � U N LO O LO Y M N O ' N + �. cV - , •- � CN CN N 00 LU r .t6-.., 46 . �� II co co 1 ® L ® V cz 7 � u _ 3. � o c ti o m � 0 o Lo_ U 0) 1 �co O OD� a) U-2 � � �. � Ua) o � . o m 0 5 U rn O s a)L D- :E � ƒ \ .. \ m � q t - ' . . N- � ° ° - 2 ` 00 X W . . . \ " � ■ '+. .. � . .. . ~ m . © q N u � » _ /} \ _ 0\ U) § \ \ & 2 2 > Y M N O N oV 1 N t O N 00 X LU ■ �1 00 LO I M N •w- m c Q c 1 u U . p O S - a •V Q C(6 0 °O � � U 1 0 LO 0 0o a ry U cri 0 U � o Q Department of Transportation-Division of Maintenance Mainte BRIDGE INSPECTION REPORT 4r* _ EX_H�B�T2 Routine Inspectionaffim_w -- BRIDGE NO.: STRUCTURE NAME: INSPECTION DATE: 55C0423 SANTA ANA RIVER CHANNEL February 8, 2023 BRIDGE LOCATION INFORMATION (9)LOCATION 0.2 MI E/O FAIRVIEW ST (7)FACILITY CARRIED 17TH STREET (11)POSTMILE 0 (6)FEATURE INTERSECTED SANTA ANA RIVER CHANNEL (16)LATITUDE 33°45'35.14" (5)INVENTORY RTE(ON/UNDER) ON 150000000 (17)LONGITUDE 117'54'04.06" (104)ON NATIONAL HIGHWAY SYSTEM ROUTE ON NHS STRUCTURAL HEALTH CONDITION SUMMARY INFORMATION (58)DECK 7 GOOD DECK AREA(M)2 3,043 (59)SUPERSTRUCTURE 7 GOOD SUFFICIENCY RATING 93.9 (60)SUBSTRUCTURE 7 GOOD PAINT CONDITION N/A (62)CULVERT N N/A(NBI) STRUCTURALLY DEFICIENT(SD)STATUS NOT SD (67)STRUCTURE EVALUATION 7 ABOVE MIN CRITERIA (113)SCOUR 8 STABLE ABOVE FOOTING PHOTOGRAPH IDENTIFICATION Routine-Roadway View(02/12/2019) Routine-Elevation View(02/12/2019) i Routine-Underside View(02/02/2021) TEAM LEADER Nelson N. Vo o QR13FESS/0,yq� REPORT AUTHOR Nelson N. Vo Edwin Mah INSPECTED BY NN.Vo/E.Mah No. 27141 jO Exp. 03/31/2025 9/11/2023 CIVIL Edwin Mah (Registered Civil Engineer) Date tE `FD�P City Council 23 — 59 4/2026 Printed on: Monday 09/11/2023 07:00 PM Page 55C0423/AAAL/102829 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations STRUCTUREOVERVIEW AGENCY INFORMATION INSPECTION INFORMATION (1)STATE NAME CALIFORNIA 069 (90)INSPECTION DATE 02/23(91)FREQUENCY 48 MO (2)HIGHWAY DISTRICT 12 (92)CRITICAL FEATURE INSPECTION (93) CFI DATE (3)COUNTY CODE (55)ORANGE A)NSTM INSP N-NO MO A) N/A (4)PLACE CODE (69000)SANTA ANA B) UNDERWATER INSP N-NO MO B) N/A (21)MAINTAIN 04 CITY OR MUNICIPAL HI C)OTHER SPECIAL INSP N-NO MO C) N/A (22)OWNER 04 CITY OR MUNICIPAL HI (98)BORDER BRIDGE STATE CODE N/A %SHARE N/A (99)BORDER BRIDGE STRUCTURE NUMBER N/A CONSTRUCTION INFORMATION (27) YEAR BUILT 1977 (45)MAIN SPANS 4 (43a) STRUCTURE TYPE MAIN 6: PRSTR CONC CONT (106)YEAR MODIFIED N/A (46)APPR SPANS 0 (43b) DESIGN TYPE MAIN 02: STRINGER/MULTI-BEAM (34)SKEW 34 (48)MAX SPAN(M) 27.1 (44a) STRUCTURE TYPE APPR 0: OTHER/NOT APPLICABLE (49)LENGTH (M) 109.1 (35)STR FLARE 0-NO (44b) DESIGN TYPE APPR 00: OTHER/NOT APPLICABLE (112)NBIS BR LENGTH Y JOINTS 2 NO.OF HINGES 0 STRUCTURE DESCRIPTION Simply supported 4-span PC/PS concrete I-girder(13 each)with RC pier walls and RC open end seat abutments, all supported upon concrete piles. SPAN CONFIGURATION (W)87.0 feet, 2 @ 89.0 feet, 87.0 feet(E). OPERATIONAL INF• ' • LOAD CAPACITY (31)DESIGN LOAD 0 UNKNOWN (65)CALC METHOD 8 LRFR RATING FACTOR (66)INVENTORY RATING RF= 1.61 (63)CALC METHOD 8 LRFR RATING FACTOR (64)OPERATING RATING RF= 2.22 (70)BRIDGE POSTING 5 AT/ABOVE LEGAL LOADS (41)STRUCTURE STATUS A-OPEN, NO RESTRICTION PERMIT RATING PPPPP OVERLAY THICKNESS 0 inches POSTING LOADS Safe Existing Posting Loads Ordinance/Order Signs Additional Ordinance/Order Requirements Type 3 Legal N/A N/A U.S.Tons NONE Type 3S2 Legal N/A N/A U.S.Tons Type 3-3 Legal N/A N/A U.S.Tons Speed 40 N/A N/A MPH Additional Signs NONE Posting Date N/A Load Rating Summary Date 06/19/17 Load Rating Type Calculated Load Rating Tool-Date BrR 6.8.1 AASHTO-06/19/17 MINIMUM VERTICAL CLEARANCE MINIMUM LATERAL UNDERCLEARANCE (53)MIN VERT CLEAR OVER BRIDGE RDWY Unimpaired (55)MIN LAT UNDERCLEAR RT REF N-NOT H/RR 0.0 M (54)MIN VERT UNDERCLEAR REF N-NOT H/RR 0.00 M (56)MIN LAT UNDERCLEAR LT 0.0 M City Council 23 — 60 8/4/2026 Printed on: Monday 09/11/2023 07:00 PM 55C0423/AAAL/102829 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations CONDITION IN • ' • INSPECTION COMMENTARY SCOPE AND ACCESS A complete routine inspection was performed by walking on and around the bridge to inspect all visible elements of the bridge structure. Bridge deck was inspected by walking on shoulder. Soffit and all substructure were inspected by walking underneath the bridge. The channel is dry. There is no need for a special equipment to inspect this structure. DECK AND ROADWAY There are longitudinal and transverse deck cracks range from (up to 0.07 inches wide and 1.0 to 3.0 feet in spacing)throughout the entire bridge deck. Deck soffit has random transverse cracks at(0.04 inches wide and 1.0 to 2.0 feet long)with white and brown efflorescence in most bays of span 1 near pierwall 2 and in between spans 2 and 3. Both sidewalks have longitudinal cracks and numerous small spalls with exposed rebars along the bottom. Type B seal has no adhesion; and it has been deterioratiing at aboth of abutment joints with vegetation inside the joint gap at(2.0 to 3.0 inches gap at 75.0 degrees of Fahrenheit. SUPERSTRUCTURE PC/PS Girders have cracks and spalls as the following locations below: The southerly girder at the west end above the westerly abutment has a spall (16.0 inches L x 12.0 inches W x 6.0 inches D)with exposed rebar and rusted. Girder 3 has a small spall (2.0 inches L x 2.0 inches W x 1.0 inch D)approximately 27.0 feet from the westerly abutment. Span 2, girder 5 has a spall (24.0 inches L x 8.0 inches W x 5.0 inches D)with exposed rebars and strands with rusted at the bottom flange at midspan 2. Span 4, girder 2 has a small spall (4.0 inches L x 2.0 inches W x 1.0 inch D)approximately 42.0 feet from pier wall 4. Girder 11 has a small spall (4.0 inches L x 2.0 inches W x 1.0 inch D)about 33.0 feet from pier wall 4. In addition, girder 13 has a small spall (4.0 inches L x 4.0 inches W x 1.0 inch D)about 30.0 feet from pier wall 4 and (2.0 inches L X 2.0 inches W X 1.0 inch D)spall approximately 33.0 feet from pier wall 4. The southerly exterior girder has a spall (12.0 inches L x 8.0 inches W x 1.0 inches D)on top of southwest corner of the westerly abutment. Northerly, girder 2 has a spall (4.0 inches L x 4.0 inches W x 1.0 inch D)over the bike lane approximately 60.0 west of abutment 5. There are several girder webs covering with graffiti near the easterly abutment. SUBSTRUCTURE The following is the locations of cracks on pier walls below: Pier wall 2 has four vertical cracks 0.05 inches wide. Pier wall 3 has two vertical cracks 0.06 inches wide. Pier wall 4 has four vertical 0.06 inches wide cracks; and three 0.06 inches wide vertical cracks. North half of the westerly abutment and southerly half of the easterly abutment are occupied with transients. The westerly abutment has a large spall at(20.0 inches L x 14.0 inches W x 2.0 inches D)under the southerly girder, southwest corner. RECOMMENDATION Chaining deck and coring samples of this bridge are highly recommended due to the condition of bridge deck so that the local agency can determine the best solution of deck treatment with Methacrylate or Polyester Concrete Overlay. SAFE LOAD CAPACITY The load rating for this structure is calculated on 06/19/2017 by SMI Ratings Branch using BrR 6.8.0 AASHTO analysis, and the load rating summary sheet is archived on 06/19/2017. SPECIAL • N INFORMATION STEEL INVESTIGATION DETAILS -NOT APPLICABLE FOR THIS BRIDGE. UNDERMJA ERH TIGATION DETAILS - NOT APPLICABLE FQ13IN@JBRIDGE. 8/4/2026 Printed on: Monday 09/11/2023 07:00 PM 55C0423/AAAL/102829 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations DECK AND ROADWAY DECK CROSS SECTION (N) 1.0 foot br, 5.0 feet sw, 78.0 feet, 5.0 feet sw, 1.0 foot br(S). DECK GEOMETRY DECK ROADWAY/OPERATIONAL INFORMATION (49) LENGTH 109.1 M (42a) TYPE OF SERVICE 5-HIGHWAY-PEDESTRIAN (51) NET WIDTH 24.3 M (12) BASE HIGHWAY NETWORK 1-PART OF NET (52) TOTAL WIDTH 28.0 M (13) LRS INVENTORY RTE&SUBRTE 000000000000 (50) CURB OR SIDEWALK LEFT 1.5 M RIGHT 1.5 M (104) NATIONAL HIGHWAY SYSTEM 1-ROUTE ON NHS (32) APPROACH RDWY WIDTH 24.3 M (26) FUNCTIONAL CLASS 14-OTHER PRIN ART URBAN (33) BRIDGE MEDIAN 0 NO MEDIAN (100) DEFENSE HIGHWAY 0-NOT STRAHNET DECK STRUCTURE INFORMATION (101) PARALLEL STRUCTURE N-NONE EXISTS (107) DECK STRUCTURE TYPE 1-CIP CONCRETE (102) DIRECTION OF TRAFFIC 2-2 WAY (108) WEARING SURFACE/PROTECTIVE SYSTEM (10) INVENTORY ROUTE MIN VERT CLEAR 99.99 M A) TYPE OF WEARING SURFACE 1-CONCRETE (47) INVENTORY ROUTE TOTAL HORIZ CLEAR 24.3 M B) TYPE OF MEMBRANE 0-NONE (68) DECK GEOMETRY 5 ABOVE TOLERABLE C) TYPE OF DECK PROTECTION 0-NONE (72) APPR ROADWAY ALIGN 8 EQUAL DESIRABLE CRIT OVERLAY THICKNESS(inches) 0 inches (105) FEDERAL LANDS HWY 0-NOT APPLICABLE (29) AVERAGE DAILY TRAFFIC 33000 (110) DESIGNATED NATIONAL NETWORK 0-NOT ON NET (30) YEAR OF ADT 2021 (109) TRUCK ADT% 1 % (20) TOLL 3-ON FREE ROAD (19) BYPASS, DETOUR LENGTH 2 KM (28a) LANES 6 (114) FUTURE ADT 70777 SPEED 40 (115) YEAR OF FUTURE ADT 2041 (103) TEMPORARY STRUCTURE N/A (37) HISTORICAL SIGNIFICANCE 5: NOT ELIGIBLE FOR NRHP DECK ELEMENT INSPECTION RATINGS AND NOTES (58) DECK RATING=7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 12 Deck-RC 2 3054 sq.m 2704 200 150 0 1130 Cracking (RC and Other) 2 350 0 200 150 0 (12-1130)Cracking (RC and Other) There are longitudinal and transverse deck cracks range from (0.04 to 0.07 inches wide and 1.0 to 3.0 feet in spacing) throughout the entire deck. Deck soffit has random transverse cracks at(0.04 inches wide)with white and brown efflorescence in most bays of span 1 near pierwall 2 and in between spans 2 and 3. JOINT APPROACH RAIL RAIL INFORMATION (36a)Rail Code 1 (36b)Transition 0 (36c)Appr Guardrail 0 (36d)Appr Guardrail End 0 Roadway Speed 40 MPH JOINT/APPROACH/RAIL ELEMENT INSPECTION RATINGS AND NOTES Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 302 Joint-Compression Seal 2 66 m 36 25 5 0 2320 Seal Adhesion (Joints) 2 30 0 25 5 0 (302-2320)Seal Adhesion (Joints) Type B seal has no adhesion; and it has been deterioratiing at aboth of abutment joints with vegetation inside the joint gap at(2.0 to 3.0 inches gap at 75.0 degrees of Fahrenheit. 333 Railing-Other 2 220 m 190 30 0 0 1080 Delamination/Spall/Patched Area 2 30 0 30 0 0 City Council 23 — 62 8/4/2026 Printed on: Monday 09/11/2023 07:00 PM 55C0423/AAAL/102829 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations JOINT - APPROACH RAIL JOINT/APPROACH/RAIL ELEMENT INSPECTION RATINGS AND NOTES Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 (333-1080)Delamination/Spall/Patched Area Both sidewalks have longitudinal cracks and numerous small spalls (1.0 to 2.0 inches round)with exposed rebars along the bottom. SUPERSTRUCTURE SUPERSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (59)SUPERSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 109 Girder/Beam-PS Cone. 2 1419 m 1399 15 5 0 1080 Delamination/Spall/Patched Area 2 20 0 15 5 0 (109-1080) Delamination/Spall/Patched Area PC/PS Girders have cracks and spalls as the following locations below: The southerly girder at the west end above the westerly abutment has a spall (16.0 inches L x 12.0 inches W x 6.0 inches D)with exposed rebar and rusted. Girder 3 has a small spall (2.0 inches L x 2.0 inches W x 1.0 inch D)approximately 27.0 feet from the westerly abutment. Span 2, girder 5 has a spall (24.0 inches L x 8.0 inches W x 5.0 inches D)with exposed rebars and strands with rusted at the bottom flange at midspan 2. Span 4, girder 2 has a small spall (4.0 inches L x 2.0 inches W x 1.0 inch D)approximately 42.0 feet from pier wall 4. Girder 11 has a small spall (4.0 inches L x 2.0 inches W x 1.0 inch D)about 33.0 feet from pier wall 4. In addition, girder 13 has a small spall (4.0 inches L x 4.0 inches W x 1.0 inch D)about 30.0 feet from pier wall 4 and (2.0 inches L X 2.0 inches W X 1.0 inch D)spall approximately 33.0 feet from pier wall 4. The southerly exterior girder has a spall (12.0 inches L x 8.0 inches W x 1.0 inches D)on top of southwest corner of the westerly abutment. Northerly,girder 2 has a spall (4.0 inches L x 4.0 inches W x 1.0 inch D)over the bike lane approximately 60.0 west of abutment 5. 312 Bearing-Enclosed 2 2 each 2 0 0 0 (312)Bearing-Enclosed There were no significant defects noted. SUBSTRUCTURE DESCRIPTION UNDER STRUCTURE (42b) TYPE OF SERVICE UNDER 5-WATERWAY (38) NAVIGATION CONTROL N: NOT APPLICABLE (69) UNDERCLEARANCES V-H N NOT APPLICABLE (NBI) (111) PIER PROTECTION N/A (71) WATER ADEQUACY 9 ABOVE DESIRABLE (39) NAVIGATION VERTICAL CLEARANCE 0.0 M (61) CHANNEL PROTECTION 8 PROTECTED (116) VERT-LIFT BRIDGE NAV MIN VERTICAL CLEAR M (113) SCOUR 8 STABLE ABOVE FOOTING (40) NAVIGATION HORIZONTAL CLEARANCE 0.0 M SCOUR POA DATE N/A CHANNEL DESCRIPTION RC trapezoidal. SUBSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (60)SUBSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 210 Pier Wall-RC 2 84 m 78 4 2 0 1130 Cracking (RC and Other) 2 6 0 4 2 0 (210-1 Printed on: Monday 09/11/2023 07:00 PM I55C0423/AAAL/102829 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations SUBSTRUCTURE SUBSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (60)SUBSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 (210-1130)Cracking (RC and Other) The following is the locations of cracks on pier walls below: Pier wall 2 has four vertical cracks 0.05 inches wide. Pier wall 3 has two vertical cracks 0.06 inches wide. Pier wall 4 has four vertical 0.06 inches wide cracks; and three 0.06 inches wide vertical cracks. 215 Abutment-RC 2 56 m 54 0 2 0 1080 Delamination/Spall/Patched Area 2 2 0 0 2 0 (215-1080) Delamination/Spall/Patched Area The westerly abutment has a large spall at(20.0 inches L x 14.0 inches W x 2.0 inches D)under the southerly girder, southwest corner. 226 Pile-PS Conc. 2 1 ea. 1 0 0 0 (226) Pile-PS Conc. The pile element is included to indicate the presence of piles on this structure. The piles were not exposed for visual inspection. No indication of pile distress was noted in any substructure element. 256 Slope Protection 2 2 ea. 2 0 0 0 (256)Slope Protection There were no significant defects noted. City Council 23 — 64 8/4/2026 Printed on: Monday 09/11/2023 07:00 PM Page 6 of 7 55C0423/AAAL/102829 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations WORK RECOMMENDATIONS DECK WORK RECOMMENDATIONS Rec Date 02/12/2019 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Deck-Methacrylate Str Target ROUTINE EA Chaining deck and coring deck samples are highly recommended prior to seal deck cracks with Methacrylate throughout the entire deck. JOINT/APPR/RAIL WORK RECOMMENDATIONS Rec Date 02/12/2019 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Joints-Replace Str Target ROUTINE EA Replace all the existing type B seal. SUPERSTRUCTURE WORK RECOMMENDATIONS Rec Date 02/01/2021 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Super-Patch spalls Str Target ROUTINE EA Patch all concrete spalls as the following locations below. Some of the spall areas have been mentioned in the previous work recommendations in previous years. The southerly girder at the west end above the westerly abutment has a spall (16.0 inches L x 12.0 inches W x 6.0 inches D)with exposed rebar and rusted. Girder 3 has a small spall (2.0 inches L x 2.0 inches W x 1.0 inch D)approximately 27.0 feet from the westerly abutment. Span 2, girder 5 has a spall (24.0 inches L x 8.0 inches W x 5.0 inches D)with exposed rebars and strands with rusted at the bottom flange at midspan 2. Span 4, girder 2 has a small spall (4.0 inches L x 2.0 inches W x 1.0 inch D)approximately 42.0 feet from pier wall 4. Girder 11 has a small spall (4.0 inches L x 2.0 inches W x 1.0 inch D)about 33.0 feet from pier wall 4. In addition, girder 13 has a small spall (4.0 inches L x 4.0 inches W x 1.0 inch D)about 30.0 feet from pier wall 4 and (2.0 inches L X 2.0 inches W X 1.0 inch D)spall approximately 33.0 feet from pier wall 4. The southerly exterior girder has a spall (12.0 inches L x 8.0 inches W x 1.0 inches D)on top of southwest corner of the westerly abutment. Northerly, girder 2 has a spall (4.0 inches L x 4.0 inches W x 1.0 inch D)over the bike lane approximately 60.0 west of abutment 5. Rec Date 04/26/2011 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Super-Patch spalls Str Target ROUTINE EA Clean all rebars and patch the spall at girder 5 in span 2 and others SUBSTRUCTURE WORK RECOMMENDATIONS Rec Date 02/01/2021 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Sub-Patch spalls Str Target ROUTINE EA Sawcut, remove and clean all loose material; and then, patch it with cement mortar concrete as the following location below (this work recommendation has been made in 2007). The westerly abutment has a large spall at (20.0 inches L x 14.0 inches W x 2.0 inches D) under the southerly girder, southwest corner. Rec Date 02/18/2015 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Sub-Patch spalls Str Target ROUTINE EA Clean rebars and patch the spall 20.0 inches L x 14.0 inches W x 12.0 inches D at the westerly abutment. Rec Date 02/27/2007 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Sub-Patch spalls Str Target ROUTINE EA Patch the west abutment that has a large spall (20.0 inches L x 14.0 inches W x 2.0 inches D) under the southerly girder. OTHER WORK RECOMMENDATIONS - NONE City Council 23 - 65 8/4/2026 Printed on: Monday 09/11/2023 07:00 PM 55C0423/AAAL/102829 EXHIBIT 2 California Department of Transportation Division of Maintenance Structure Maintenance and Investigations BRIDGE NSPECTION CORDS NFORMATION SYSTEM The requested documents have been generated by BIRIS. These documents are the property of the California Department of Transportation and should be handled in accordance with Deputy Directive 55 and the State Administrative Manual. Records for "Confidential" bridges may only be released outside the Department of Transportation upon execution of a confidentiality agreement. City Council 23 — 66 8/4/2026 Department of Transportation-Division of Maintenance Mainte BRIDGE INSPECTION REPORT 4r* _ EX_H�B�T2 Routine Inspectionaffim_w -- BRIDGE NO.: STRUCTURE NAME: INSPECTION DATE: 55C0115 SANTIAGO CREEK CHANNEL February 7, 2023 BRIDGE LOCATION INFORMATION (9)LOCATION 0.3 MI S/O MEMORY LANE (7)FACILITY CARRIED BRISTOL ST (11)POSTMILE 0 (6)FEATURE INTERSECTED SANTIAGO CREEK CHANNEL (16)LATITUDE 33°46'09.87" (5)INVENTORY RTE(ON/UNDER) ON 150000000 (17)LONGITUDE 117°53'04.89" (104)ON NATIONAL HIGHWAY SYSTEM ROUTE ON NHS STRUCTURAL HEALTH CONDITION SUMMARY INFORMATION (58)DECK 5 FAIR DECK AREA(M)2 944 (59)SUPERSTRUCTURE 7 GOOD SUFFICIENCY RATING 90.1 (60)SUBSTRUCTURE 7 GOOD PAINT CONDITION 100 (62)CULVERT N N/A(NBI) STRUCTURALLY DEFICIENT(SD)STATUS NOT SD (67)STRUCTURE EVALUATION 7 ABOVE MIN CRITERIA (113)SCOUR 5 STABLE W/IN FOOTING OR PIL PHOTOGRAPH IDENTIFICATION Ave— Routine-Roadway View(02/13/2019) Routine-Elevation View(02/13/2019) Routine-Underside View(02/26/2015) TEAM LEADER Nelson N. Vo o QR13FESS/0,yq� REPORT AUTHOR Nelson N. Vo Edwin Mah INSPECTED BY NN.Vo/E.Mah No. 27141 jO Exp. 03/31/2025 9/11/2023 CIVIL Edwin Mah (Registered Civil Engineer) Date tE `FD�P City Council 23 — 67 4/2026 Printed on: Monday 09/11/2023 06:55 PM Page Department of Transportation-Division of Maintenance Structure Maintenance&Investigations STRUCTURE OVERVIEW AGENCY INFORMATION INSPECTION INFORMATION (1)STATE NAME CALIFORNIA 069 (90)INSPECTION DATE 02/23(91)FREQUENCY 24 MO (2)HIGHWAY DISTRICT 12 (92)CRITICAL FEATURE INSPECTION (93) CFI DATE (3)COUNTY CODE (55)ORANGE A)NSTM INSP N-NO MO A) N/A (4)PLACE CODE (69000)SANTA ANA B) UNDERWATER INSP N-NO MO B) N/A (21)MAINTAIN 04 CITY OR MUNICIPAL HI C)OTHER SPECIAL INSP N-NO MO C) N/A (22)OWNER 04 CITY OR MUNICIPAL HI (98)BORDER BRIDGE STATE CODE N/A %SHARE N/A (99)BORDER BRIDGE STRUCTURE NUMBER N/A CONSTRUCTION INFORMATION (27) YEAR BUILT 1947 (45)MAIN SPANS 3 (43a) STRUCTURE TYPE MAIN 3: STEEL (106)YEAR MODIFIED 2003 (46)APPR SPANS 0 (43b) DESIGN TYPE MAIN 02: STRINGER/MULTI-BEAM (34)SKEW 5 (48)MAX SPAN(M) 15.1 (44a) STRUCTURE TYPE APPR 0: OTHER/NOT APPLICABLE (49)LENGTH (M) 31.1 (35)STR FLARE 0-NO (44b) DESIGN TYPE APPR 00: OTHER/NOT APPLICABLE (112)NBIS BR LENGTH Y JOINTS 4 NO.OF HINGES 0 STRUCTURE DESCRIPTION Simply supported 3-span steel girders(7 each at span 2&and 6 each at spans 1 and 3)with RC pier walls and RC closed end backfilled cantilever abutments,foundation type unknown. West widening: Simply supported 3-span PC/PS concrete 1-girders(5 each)with RC pier walls and with RC closed end backfilled cantilever abutments, all supported upon driven Class 70C piles. East widening: Simply supported 3-span PC/PS concrete I-girders (3 each)with RC pier walls and with RC closed end backfilled cantilever abutments with monolithic wingwalls, all supported upon driven Class 70C piles. SPAN CONFIGURATION (S)22.75 feet, 52.10 feet,22.75 feet(N). OPERATIONAL I LOAD CAPACITY (31)DESIGN LOAD 2 M 13.5(H 15) (65)CALC METHOD 8 LRFR RATING FACTOR (66)INVENTORY RATING RF= 0.91 (63)CALC METHOD 8 LRFR RATING FACTOR (64)OPERATING RATING RF= 1.18 (70)BRIDGE POSTING 5 AT/ABOVE LEGAL LOADS (41)STRUCTURE STATUS A-OPEN, NO RESTRICTION PERMIT RATING PPPPP OVERLAY THICKNESS 0 inches POSTING LOADS Safe Existing Posting Loads Ordinance/Order Signs Additional Ordinance/Order Requirements Type 3 Legal N/A N/A U.S.Tons NONE Type 3S2 Legal N/A N/A U.S.Tons Type 3-3 Legal N/A N/A U.S.Tons Speed 45 N/A N/A MPH Additional Signs NONE Posting Date N/A Load Rating Summary Date 09/08/16 Load Rating Type Calculated Load Rating Tool-Date BrR 6.8.0 AASHTO-09/08/16 MINIMUM VERTICAL CLEARANCE MINIMUM LATERAL UNDERCLEARANCE (53)MIN VERT CLEAR OVER BRIDGE RDWY Unimpaired (55)MIN LAT UNDERCLEAR RT REF N-NOT H/RR 0.0 M (54)MIN VERT UNDERCLEAR REF N-NOT H/RR 0.00 M (56)MIN LAT UNDERCLEAR LT 0.0 M City Council 23 — 68 8/4/2026 Printed on: Monday 09/11/2023 06:55 PM Department of Transportation-Division of Maintenance Structure Maintenance&Investigations CONDITION IN • ' • INSPECTION COMMENTARY SCOPE AND ACCESS A complete routine inspection was performed by walking on and around the bridge to inspect all visible elements of the bridge structure. Bridge deck was inspected by walking on shoulder and median area. Soffit and all substructure were inspected by walking underneath the bridge. There is no need for special equipment to inspect this structure. The channel is dry. REVISIONS The entire quantity of RC abutments ELI 215 is modified from 203.0 to 262.0 feet because the wingwalls are monolithic with the abutments. DECK AND ROADWAY AC roadway is at both approach and departure lanes. Polyester Concrete Overlay was only done on lane 1 of each direction for areas of the original bridge deck and the center median approximately 45.0 feet wide and 100.0 feet long with Methacrylate treatment. The widening bridge deck has longitudinal and transverse hairline cracks up to 0.05 inches and 1.0 to 3.0 feet long wide throughout the entire bridge deck. There are transverse cracks up to 0.05 inches wide with heavy white and brown efflorescence inside the original bays 6 to 9 of all spans (see the attached photo no. 9). Type A pourable seal has been deteriorating and losing all its adhesion. SUPERSTRUCTURE Only the bottom and the top flanges of all steel girders were painted in between span 2; and the painting system of superstructure is in fair condition but the webs need to be painted. About 50.0%of the restrainer cables are rusted. SUBSTRUCTURE The northerly abutment has an incipient spall at(12.0 inches L x 5.0 inches W)at the top of bay 3 (counting from east, see the attached photo no. 6). The northerly abutment has three vertical cracks from 0.05 to 0.07 inches wide and 4.0 to 10.0 feet long (see the attached photo no. 5). Along all the footing of pier walls are placed and protected with rocks, boulders(riprap). SAFE LOAD CAPACITY The load rating for this structure is calculated on 09/08/2016 by SMI Ratings Branch using BrR 6.8.0 AASHTO analysis, and the load rating summary sheet is archived on 09/08/2016. SPECIAL • N INFORMATION STEEL INVESTIGATION DETAILS -NOT APPLICABLE FOR THIS BRIDGE. UNDERWATER INVESTIGATION DETAILS - NOT APPLICABLE FOR THIS BRIDGE. City Council 23 — 69 8/4/2026 Printed on: Monday 09/11/2023 06:55 PM Page 3 of 6 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations DECK AND ROADWAY DECK CROSS SECTION (W) 1.00 foot br, 7.00 feet sw, 72.00 feet, 7.00 feet sw, 1.00 foot br(E). DECK GEOMETRY DECK ROADWAY/OPERATIONAL INFORMATION (49) LENGTH 31.1 M (42a) TYPE OF SERVICE 5-HIGHWAY-PEDESTRIAN (51) NET WIDTH 25.7 M (12) BASE HIGHWAY NETWORK 1-PART OF NET (52) TOTAL WIDTH 30.5 M (13) LRS INVENTORY RTE&SUBRTE 000000000000 (50) CURB OR SIDEWALK LEFT 2.1 M RIGHT 2.1 M (104) NATIONAL HIGHWAY SYSTEM 1-ROUTE ON NHS (32) APPROACH RDWY WIDTH 25.7 M (26) FUNCTIONAL CLASS 14-OTHER PRIN ART URBAN (33) BRIDGE MEDIAN 0 NO MEDIAN (100) DEFENSE HIGHWAY 0-NOT STRAHNET DECK STRUCTURE INFORMATION (101) PARALLEL STRUCTURE N-NONE EXISTS (107) DECK STRUCTURE TYPE 1-CIP CONCRETE (102) DIRECTION OF TRAFFIC 2-2 WAY (108) WEARING SURFACE/PROTECTIVE SYSTEM (10) INVENTORY ROUTE MIN VERT CLEAR 99.99 M A) TYPE OF WEARING SURFACE 1-CONCRETE (47) INVENTORY ROUTE TOTAL HORIZ CLEAR 25.7 M B) TYPE OF MEMBRANE 0-NONE (68) DECK GEOMETRY 9 ABOVE DESIRABLE CRIT C) TYPE OF DECK PROTECTION 0-NONE (72) APPR ROADWAY ALIGN 8 EQUAL DESIRABLE CRIT OVERLAY THICKNESS(inches) 0 inches (105) FEDERAL LANDS HWY 0-NOT APPLICABLE (29) AVERAGE DAILY TRAFFIC 55000 (110) DESIGNATED NATIONAL NETWORK 0-NOT ON NET (30) YEAR OF ADT 2021 (109) TRUCK ADT% 1 % (20) TOLL 3-ON FREE ROAD (19) BYPASS, DETOUR LENGTH 2 KM (28a) LANES 4 (114) FUTURE ADT 81501 SPEED 45 (115) YEAR OF FUTURE ADT 2041 (103) TEMPORARY STRUCTURE N/A (37) HISTORICAL SIGNIFICANCE 5: NOT ELIGIBLE FOR NRHP DECK ELEMENT INSPECTION RATINGS AND NOTES (58) DECK RATING=5 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 12 Deck-RC 2 948 sq.m 723 150 75 0 1120 Efflorescence/Rust Staining 2 150 0 100 50 0 1130 Cracking (RC and Other) 2 75 0 50 25 0 521 Concrete Coat.(Meth/Sealer) 2 426 sq.m 426 0 0 0 (12-1120)Efflorescence/Rust Staining There are transverse hairline cracks up to 0.04 inches wide with light to heavy white; and brown efflorescence inside the original bays #6 to#9 of all spans(see the attached photo no. 9). (12-1130)Cracking (RC and Other) The widening deck has random longitudinal and transverse hairline cracks up to 0.06 inches wide throughout the entire bridge deck. (12-521)Concrete Coat.(Meth/Sealer) The Asphalt Slurry was placed over an area of the original bridge deck(two lanes#1 of each bound traffic and the center median approximately 45.0 feet wide, 100.0 feet Ion with Methacrylate treatment. JOINT APPROACH . RAIL INFORMATION (36a)Rail Code 1 (36b)Transition 0 (36c)Appr Guardrail 0 (36d)Appr Guardrail End 0 Roadway Speed 45 MPH JOINT/APPROACH/RAIL ELEMENT INSPECTION RATINGS AND NOTES Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 301 Joint-Pourable Seal 2 86 m 31 25 30 0 2320 Seal Adhesion (Joints) 2 25 0 25 0 0 2330 Seal Damage(Joints) 2 30 0 0 30 0 City Council 23 — 70 8/4/2026 Printed on: Monday 09/11/2023 06:55 PM Department of Transportation-Division of Maintenance Structure Maintenance&Investigations JOINT - APPROACH RAIL JOINT/APPROACH/RAIL ELEMENT INSPECTION RATINGS AND NOTES Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 (301)Joint-Pourable Seal The pourable joint seals are located only at lane#2 from each direction (widening portion only)and they are deteriorated and cracked throughout. (301-2320)Seal Adhesion (Joints) The pourable joint seals are partially failed and lost adhesion, debris was noticed inside the joint. (301-2330)Seal Damage(Joints) The seal of the joints are failed in many locations. 331 Railing-RC 2 60 m 60 0 0 0 (331)Railing-RC There were no significant defects noted. SUPERSTRUCTURE SUPERSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (59)SUPERSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 107 Girder/Beam-Steel 2 201 m 201 0 0 0 515 Steel Coating-Paint 2 150 sq.m 150 0 0 0 (107)Girder/Beam-Steel There were no significant defects noted. (107-515)Steel Coating-Paint Only the bottom flange and the top flange of all steel girders were painted in between span#2. The paint system of the girders is in fair condition. 109 Girder/Beam-PS Conc. 2 240 m 240 0 0 0 (109)Girder/Beam-PS Conc. There were no significant defects noted. 182 EQ Restrainer Cable-Other 2 4 ea. 3 1 0 0 1000 Corrosion 2 2 1 1 0 0 (182)EQ Restrainer Cable-Other Minor corrosion. (182-1000)Corrosion About 50.0 percent of the restrainer cables are rusted. 312 Bearing-Enclosed 2 4 each 4 0 0 0 (312)Bearing-Enclosed This element is included to indicate the presence of bearings on this structure. The bearings were not exposed for visual inspection. No indication of bearing distress was noted in any superstructure element. SUBSTRUCTURE DESCRIPTION UNDER STRUCTURE (42b) TYPE OF SERVICE UNDER 5-WATERWAY (38) NAVIGATION CONTROL N: NOT APPLICABLE (69) UNDERCLEARANCES V-H N NOT APPLICABLE (NBI) (111) PIER PROTECTION N/A (71) WATER ADEQUACY 9 ABOVE DESIRABLE (39) NAVIGATION VERTICAL CLEARANCE 0.0 M (61) CHANNEL PROTECTION 8 PROTECTED (116) VERT-LIFT BRIDGE NAV MIN VERTICAL CLEAR M (113) SCOUR 5 STABLE WIN FOOTING OR PILE (40) NAVIGATION HORIZONTAL CLEARANCE 0.0 M SCOUR POA DATE N/A CHANNEL DESCRIPTION Natural earth trapezoidal with rock slopes through the site. City Council 23 — 71 8/4/2026 Printed on: Monday 09/11/2023 06:55 PM Page Department of Transportation-Division of Maintenance Structure Maintenance&Investigations SUBSTRUCTURE SUBSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (60)SUBSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 210 Pier Wall-RC 2 62 m 62 0 0 0 (210) Pier Wall-RC There were no significant defects noted. 215 Abutment-RC 2 80 m 77 1 2 0 1080 Delamination/Spall/Patched Area 2 1 0 0 1 0 1130 Cracking (RC and Other) 2 2 0 1 1 0 (215)Abutment-RC Monolithic wingwalls are included in the total quantity. It has a spall, cracks. (215-1080) Delamination/Spall/Patched Area The northerly abutment has an incipient spall at(12.0 inches L X 5.0 inches W)at the top of bay#3(counting from east, see the attached photo no.6). (215-1130)Cracking (RC and Other) The northerly abutment has three vertical cracks from 0.05 to 0.07 inches wide(see the attached photo no. 5). 220 Pile Cap/Footing-RC 2 20 m 20 0 0 0 (220) Pile Cap/Footing-RC There were no significant defects noted. 226 Pile-PS Conc. 2 1 ea. 1 0 0 0 (226) Pile-PS Conc. The pile element is included to indicate the presence of piles on this structure. The piles were not exposed for visual inspection. No indication of pile distress was noted in any substructure element. WORK RECOMMENDATIONS DECK WORK RECOMMENDATIONS Rec Date 02/20/2019 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Deck-Methacrylate Str Target ROUTINE EA Seal deck cracks with Methacrylate only widening section on both directions(approximately 70.0%of bridge deck need to be sealed) . JOINT/APPR/RAIL WORK RECOMMENDATIONS Rec Date 02/01/2021 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Appr. Roadway-Repair Str Target ROUTINE EA Repave AC roadway at the approach and departure lanes due to settlement behind abutment locations. Rec Date 02/20/2019 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Joints-Replace Str Target ROUTINE EA Replace all Type A seal at all locations on bridge deck. SUPERSTRUCTURE WORK RECOMMENDATIONS - NONE SUBSTRUCTURE WORK RECOMMENDATIONS - NONE OTHER WORK RECOMMENDATIONS Rec Date 02/01/2021 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Paint Misc. Activity Str Target ROUTINE EA Full preparation to paint all steel girder webs those have been left out. In addition, remove and clean all rust from the EQ Restrainer Cables before paint them. City Council 23 — 72 8/4/2026 Printed on: Monday 09/11/2023 06:55 PM Page 6 of 6 Page 1 of 6 DEPARTMENT OF TRANSPORTATION Bridge Number 55CO115EXHIBIT 2 Structure Maintenance & Investigations Facility Carried: BRISTOL ST AW Location ; 0.3 MI S/O MEMORY LANE City ; SANTA ANA Inspection Date 02/01/2021 Inspection Type Bridge Inspection Report Routine FC Underwater Special Other ❑ ❑ ❑ ❑ ❑ STRUCTURE NAME: SANTIAGO CREEK CHANNEL CONSTRUCTION INFORMATION Year Built : 1947 Skew (degrees) : 5 Year Modified: 2003 No. of Joints 4 Length (m) : 31.1 No. of Hinges 0 Structure Descripticn: Simply supported 3-span steel girders (7 each at span 2 & and 6 each at spans 1 and 3) with RC pier walls and RC closed end backfilled cantilever abutments, foundation type unknown. West widening: Simply supported 3-span PC/PS concrete I-girders (5 each) with RC pier walls and with RC closed end backfilled cantilever abutments, all supported upon driven Class 70C piles. East widening: Simply supported 3-span PC/PS concrete I-girders (3 each) with RC pier walls and with RC closed end backfilled cantilever abutments with monolithic wingwalls, all supported upon driven Class 70C piles. Span Configuration : (S) 22.75 feet, 52.10 feet, 22.75 feet (N) . SAFE LOAD CAPACITY AND RATINGS Design Live Load: M-13.5 OR H-15 Inventory Rating: RF= 0.91 Calculation Method: (LRFR) LD & RES FACT RATING Operating Rating: RF- 1.18 Calculation Method: (LRFR) LD & RES FACT RATING Permit Rating PPPPP Posting Load Type 3: Legal Type 3S2: Legal Type 3-3:Legal DESCRIPTION ON STRUCTURE Deck X-Section: (W) 1.00 foot br, 7.00 feet sw, 72.00 feet, 7.00 feet sw, 1.00 foot br (E) . Total Width: 30.5 m Net Width: 25.7 m No. of Lanes: 4 Speed: 45 mph Min. Vertical Clearance: Unimpaired Overlay Thickness: 0.0 inches Rail Code: 1000 DESCRIPTION UNDER STRUCTURE Channel Description: Natural earth trapezoidal with rock slopes through the site. NOTICE The bridge inspection condition assessment used for this inspection is based on the American Association of State Highway and Transportation Officials (AASHTO) Bridge Element Inspection Manual 2013 as defined in Moving Ahead for Progress in the 21st Century (MAP-21) federal law. The new element inspection methodology may result in changes to related condition and appraisal ratings on the bridge without significant physical changes at the bridge. The element condition information contained in this report represents the current condition of the bridge based on the most recent routine and special inspections. Some of the notes presented below may be from an inspection that occurred prior to the date noted in this report. Refer to the Scope and Access section of this inspection report for a description of which portions of the bridge were inspected on this date. INSPECTION COMMENTARY SCOPE AND ACCESS A complete routine inspection was performed by walking on and around the bridge to inspect all visible elements of the bridge structure. Bridge deck was inspected by P ' City Council 23 — 73 8/4/2026 Page 2 of 6 INSPECTION COMMENTARY EXHIBIT 2 walking on shoulder and median area. Soffit and all substructure were inspected by walking underneath the bridge. There is no need for a special equipment to inspect this structure. The channel is dry at the time of inspsection. REVISIONS The entire quantity of RC abutments ELI K 15 is modified from 203.0 feet to 262.0 feet because the wingwalls are monolithic with the abutments. DECK AND ROADWAY AC roadway is at both approach and departure lanes. Polyester Concrete Overlay was only done on lanes 1 of each direction for areas of the original bridge deck and the center median approximately 45.0 feet wide, 100.0 feet long with Methacrylate treatment. The widening bridge deck has longitudinal and transverse hairline cracks up to 0.05 inches wide throughout the entire bridge deck. There are transverse cracks up to 0.05 inches wide with heavy white and brown efflorescence inside the original bays 6 to 9 of all spans (see the attached photo no. 9) . Type A pourable seal has been deteriorating and losing all its adhesion. SUPERSTRUCTURE Only the bottom and the top flanges of all steel girders were painted in between span 2; and the painting system of superstructure is in fair condition but the webs need to be painted. About 50.0 percent of the restrainer cables are rusted. SUBSTRUCTURE The northerly abutment has an incipient spall at (12.0 inches L x 5.0 inches W) at the top of bay 3 (counting from east, see the attached photo no. 6) . The northerly abutment has three vertical cracks from 0.05 to 0.07 inches wide (see the attached photo no. 5) . Along all the footing of pier walls are placed and protected with rocks, boulders / riprap. SAFE LOAD CAPACITY The load rating for this structure is calculated on 09/08/2016 by SMI Ratings Branch using BrR 6.8.0 AASHTO analysis, and the load rating summary sheet is archived on 09/08/2016. P City Council 23 — 74 8/4/2026 Page 3 of 6 ELEMENT INSPECTION RATINGS AND COMMENTARY EXHIBIT 2 Elem Defect Defect Element Description Env Total Units Qty in each Condition State No. /Prot Qty St. 1 St. 2 St. 3 St. 4 12 Deck-RC 2 948 sq.m 723 150 75 0 1120 Efflorescence/Rust Staining 2 150 0 100 50 0 1130 Cracking (RC and Other) 2 75 0 50 25 0 521 Concrete Coat. (Meth/Paint/Seal) 2 426 sq.m 426 0 0 0 (12-1120) There are transverse hairline cracks up to 0.04 inches wide with light to heavy white; and brown efflorescence inside the original bays #6 to 49 of all spans (see the attached photo no. 9) . (12-1130) The widening deck has random longitudinal and transverse hairline cracks up to 0.06 inches wide throughout the entire bridge deck. (12-521) The Asphalt Slurry was placed over an area of the original bridge deck (two lanes #1 of each bound traffic and the center median approximately 45.0 feet wide, 100.0 feet long) with Methacrylate treatment. 107 Girder/Beam-Steel 2 201 m 201 0 0 0 515 Steel Coating-Paint 2 150 sq.m 150 0 0 0 (107) There were no significant defects noted. (107-515) Only the bottom flange and the top flange of all steel girders were painted in between span #2. The paint system of the girders is in fair condition. 109 Girder/Beam-PS Conc. 2 240 m 240 0 0 0 (109) There were no significant defects noted. 182 EQ Restrainer Cable-Other 2 4 ea. 3 1 0 0 1000 Corrosion 2 2 1 1 0 0 (182) Minor corrosion. (182-1000) About 50.0 percent of the restrainer cables are rusted. 210 Pier Wall-RC 2 62 m 62 0 0 0 (210) There were no significant defects noted. 215 Abutment-RC 2 80 m 77 1 2 0 1080 Delamination/Spall/Patched Area 2 1 0 0 1 0 1130 Cracking (RC and Other) 2 2 0 1 1 0 (215) Monolithic wingwalls are included in the total quantity. It has a spall, cracks. (215-1080) The northerly abutment has an incipient spall at (12.0 inches L X 5.0 inches W) at the top of bay #3 (counting from east, see the attached photo no. 6) . (215-1130) P City Council 23 — 75 8/4/2026 Page 4 of 6 ELEMENT INSPECTION RATINGS AND COMMENTARY EXHIBIT 2 Elem Defect Defect Element Description Env Total Units Qty in each Condition State No. /Prot Qty St. 1 St. 2 St. 3 St. 4 The northerly abutment has three vertical cracks from 0.05 to 0.07 inches wide (see the attached photo no. 5) . 220 Pile Cap/Footing-RC 2 20 m 20 0 0 0 (220) There were no significant defects noted. 226 Pile-PS Conc. 2 1 ea. 1 0 0 0 (226) The pile element is included to indicate the presence of piles on this structure. The piles were not exposed for visual inspection. No indication of pile distress was noted in any substructure element. 301 Joint-Pourable Seal 2 86 In 31 25 30 0 2320 Seal Adhesion (Joints) 2 25 0 25 0 0 2330 Seal Damage (Joints) 2 30 0 0 30 0 (301) The pourable joint seals are located only at lane #2 from each direction (widening portion only) and they are deteriorated and cracked throughout. (301-2320) The pourable joint seals are partially failed and lost adhesion, debris was noticed inside the joint. (301-2330) The seal of the joints are failed in many locations. 312 Bearing-Enclosed 2 4 each 4 0 0 0 (312) This element is included to indicate the presence of bearings on this structure. The bearings were not exposed for visual inspection. No indication of bearing distress was noted in any superstructure element. 331 Railing-RC 2 60 In 60 0 0 0 (331) There were no significant defects noted. WORK RECOMMENDATIONS RecDate: 02/01/2021 EstCost: Repave AC roadway at the approach and Action : Appr. Roadway-Repair StrTarget: 2 YEARS departure lanes due to settlement behind Work By: LOCAL AGENCY DistTarget: abutment locations. Status : PROPOSED EA: RecDate: 02/01/2021 EstCost: Full preparation to paint all steel Action : Paint Misc. Activity StrTarget: 2 YEARS girder webs those have been left out. In Work By: LOCAL AGENCY DistTarget: addition, remove and clean all rust from Status : PROPOSED EA: the EQ Restrainer Cables before paint them. RecDate: 02/20/2019 EstCost: Seal deck cracks with Methacrylate only Action : Deck-Methacrylate StrTarget: 2 YEARS widening section on both directions Work By: LOCAL AGENCY DistTarget: (approximately 70.09 of bridge deck need Status : PROPOSED EA: to be sealed) P City Council 23 — 76 8/4/2026 Page 5 of 6 WORK RECOMMENDATIONS EXHIBIT 2 RecDate: 02/20/2019 EstCost: Replace all Type A seal at all locations Action : Joints-Replace StrTarget: 2 YEARS on bridge deck. Work By: LOCAL AGENCY DistTarget: Status : PROPOSED EA: CHANNEL X-SECTION Side : Upstream X-Section Date: 02/01/2021 Measured From :Top of deck Location Horiz (m) Vert(m) Comments Abutment 1 (South) 0.00 2.45 Face of abutment 1 6.50 4.90 Northerly face of pier 2 14.00 4.95 Span 2, thalweg 21.50 4.90 Southerly face of pier 3 43.50 2.90 Face of abutment 4 Team Leader Nelson N. Vo QROfESSiO,yq Report Author Nelson N. Vo c`� �Q Edwin y Inspected By NN.Vo/E.Mah c; Mah G7 r^ No. 27141 �D 03/31/2021 3/19/2021 CIVIL Edwin Mah (Registered Civil Engineer) (Date) lF Of CPV1F0 P City Council 23 — 77 8/4/2026 Page 6 of 6 STRUCTURE INVENTORY AND APPRAISAL REPORT EXHIBIT 2 **++++++++++++++ IDENTIFICATION +++++**++++++++ *****+++++++**++++++++++++++++++++++++****+++++ SUFFICIENCY RATING = 90.1 (1) STATE NAME- CALIFORNIA 069 (8) STRUCTURE NUMBER 55C0115 PAINT CONDITION INDEX 100.0 = (5) INVENTORY ROUTE(ON/UNDER)- ON 150000000 (2) HIGHWAY AGENCY DISTRICT 12 (3) COUNTY CODE 059 (4) PLACE CODE 69000 ************* CLASSIFICATION ************* CODE (6) FEATURE INTERSECTED- SANTIAGO CREEK CHANNEL (112) NBIS BRIDGE LENGTH- YES Y (7) FACILITY CARRIED- BRISTOL ST (104) HIGHWAY SYSTEM- ROUTE ON NHS 1 (9) LOCATION- 0.3 MI S/O MEMORY LANE (26) FUNCTIONAL CLASS- OTHER PRIN ART URBAN 14 (11) MILEPOINT/KILOMETERPOINT 0 (100) DEFENSE HIGHWAY- NOT STRAHNET 0 (12) BASE HIGHWAY NETWORK- PART OF NET 1 (101) PARALLEL STRUCTURE- NONE EXISTS N (13) LRS INVENTORY ROUTE & SUBROUTE 000000000000 (102) DIRECTION OF TRAFFIC- 2 WAY 2 (16) LATITUDE 33 DEG 46 MIN 09.87 SEC (103) TEMPORARY STRUCTURE- (17) LONGITUDE 117 DEG 53 MIN 04.89 SEC (105) FED.LANDS HWY- NOT APPLICABLE 0 (98) BORDER BRIDGE STATE CODE o SHARE (110) DESIGNATED NATIONAL NETWORK - NOT ON NET 0 (99) BORDER BRIDGE STRUCTURE NUMBER (20) TOLL- ON FREE ROAD 3 (21) MAINTAIN- CITY OR MUNICIPAL HIGHWAY AGENCY 04 ******** STRUCTURE TYPE AND MATERIAL ********* (22) OWNER- CITY OR MUNICIPAL HIGHWAY AGENCY 04 (43) STRUCTURE TYPE MAIN:MATERIAL- STEEL (37) HISTORICAL SIGNIFICANCE- NOT ELIGIBLE 5 TYPE- STRINGER/MULTI-BEAM OR GDP CODE 302 (44) STRUCTURE TYPE APPR:MATERIAL- OTHER/NA **************** CONDITION **************** CODE TYPE- OTHER/NA CODE 000 (58) DECK 5 (45) NUMBER OF SPANS IN MAIN UNIT 3 (59) SUPERSTRUCTURE 7 (46) NUMBER OF APPROACH SPANS 0 (60) SUBSTRUCTURE 7 (107) DECK STRUCTURE TYPE- CIP CONCRETE CODE 1 (61) CHANNEL & CHANNEL PROTECTION 8 (108) WEARING SURFACE / PROTECTIVE SYSTEM: (62) CULVERTS N A) TYPE OF WEARING SURFACE- CONCRETE CODE 1 ********* LOAD RATING AND POSTING ********* CODE B) TYPE OF MEMBRANE- NONE CODE 0 (31) DESIGN LOAD- M-13.5 OR H-15 2 C) TYPE OF DECK PROTECTION- NONE CODE 0 (63) OPERATING RATING METHOD- (LRFR) LD & RES FA 8 *************** AGE AND SERVICE *************** (64) OPERATING RATING- RF= 1.18 (27) YEAR BUILT 1947 (65) INVENTORY RATING METHOD- (LRFR) LD & RES FP 8 (106) YEAR RECONSTRUCTED 2003 (66) INVENTORY RATING- RF= 0.91 (42) TYPE OF SERVICE: ON- HIGHWAY-PEDESTRIAN 5 (70) BRIDGE POSTING- EQUAL TO OR ABOVE LEGAL LOADS 5 UNDER- WATERWAY 5 (41) STRUCTURE OPEN, POSTED OR CLOSED- A (28) LANES:ON STRUCTURE 04 UNDER STRUCTURE 00 (29) AVERAGE DAILY TRAFFIC 55000 DESCRIPTION- OPEN, NO RESTRICTION (30) YEAR OF ADT 2021 (109) TRUCK ADT 1 **************** APPRAISAL **************** CODE (19) BYPASS, DETOUR LENGTH 2 KM (67) STRUCTURAL EVALUATION 7 *************** GEOMETRIC DATA **************** (68) DECK GEOMETRY 9 (48) LENGTH OF MAXIMUM SPAN 15.1 M (69) UNDERCLEARAHCES, VERTICAL & HORIZONTAL H (49) STRUCTURE LENGTH 31.1 M (71) WATER ADEQUACY 9 (50) CURB OR SIDEWALK: LEFT 2.1 M RIGHT 2.1 M (72) APPROACH ROADWAY ALIGNMENT 8 (51) BRIDGE ROADWAY WIDTH CURB TO CURB 25.7 M (36) TRAFFIC SAFETY FEATURES 1000 (52) DECK WIDTH OUT TO OUT 30.5 M (113) SCOUR CRITICAL BRIDGES 5 (32) APPROACH ROADWAY WIDTH (W/SHOULDERS) 25.7 l] ********** PROPOSED IMPROVEMENTS ********** (33) BRIDGE MEDIAN- NO MEDIAN 0 (75) TYPE OF WORK- CODE (34) SKEW 5 DEG (35) STRUCTURE FLARED NO (76) LENGTH OF STRUCTURE IMPROVEMENT M (10) INVENTORY ROUTE MIN VERT CLEAR 99.99 TI (94) BRIDGE IMPROVEMENT COST (47) INVENTORY ROUTE TOTAL HORIZ CLEAR 25.7 M (95) ROADWAY IMPROVEMENT COST (53) MIN VERT CLEAR OVER BRIDGE RDWY 99.99 M (96) TOTAL PROJECT COST (54) MIN VERT UNDERCLEAR REF- NOT H/RR 0.00 l9 (97) YEAR OF IMPROVEMENT COST ESTIMATE (55) MIN LAT UNDERCLEAR RT REF- NOT H/RR 0.0 M (114) FUTURE ADT 81501 (56) MIN LAT UNDERCLEAR IT 0.0 M (115) YEAR OF FUTURE ADT 2041 *************** NAVIGATION DATA *************** *************** INSPECTIONS *************** (38) NAVIGATION CONTROL- NOT APPLICABLE CODE N (90) INSPECTION DATE 02/21 (91) FREQUENCY 24 NO (111) PIER PROTECTION- CODE (39) NAVIGATION VERTICAL CLEARANCE (92) CRITICAL FEATURE INSPECTION: (93) CFI DATE 0.0 M A) FRACTURE CRIT DETAIL- NO MO A) (116) VERT-LIFT BRIDGE NAV MIN VERT CLEAR M B) UNDERWATER INSP- NO MO B) (40) NAVIGATION HORIZONTAL CLEARANCE 0.0 M C) OTHER SPECIAL INSP- NO MO C) P City Council 23 — 78 8/4/2026 EXHIBIT 2 California Department of Transportation Division of Maintenance Structure Maintenance and Investigations BRIDGE NSPECTION CORDS NFORMATION SYSTEM The requested documents have been generated by BIRIS. These documents are the property of the California Department of Transportation and should be handled in accordance with Deputy Directive 55 and the State Administrative Manual. Records for "Confidential" bridges may only be released outside the Department of Transportation upon execution of a confidentiality agreement. City Council 23 — 79 8/4/2026 Department of Transportation-Division of Maintenance Mainte BRIDGE INSPECTION REPORT A* ExHiBiT2 Routine Inspectionawwww -- BRIDGE NO.: STRUCTURE NAME: INSPECTION DATE: 55C0372 SANTA ANA RIVER CHANNEL February 8, 2023 BRIDGE LOCATION INFORMATION (9)LOCATION 0.6 MI E/O HARBOR BLVD (7)FACILITY CARRIED 5TH STREET (11)POSTMILE 0 (6)FEATURE INTERSECTED SANTA ANA RIVER CHANNEL (16)LATITUDE 33°44'55.78" (5)INVENTORY RTE(ON/UNDER) ON 150000000 (17)LONGITUDE 117°54'34.27" (104)ON NATIONAL HIGHWAY SYSTEM NOT ON NHS STRUCTURAL HEALTH CONDITION SUMMARY INFORMATION (58)DECK 7 GOOD DECK AREA(M)2 1,901 (59)SUPERSTRUCTURE 7 GOOD SUFFICIENCY RATING 41.0 (60)SUBSTRUCTURE 7 GOOD PAINT CONDITION N/A (62)CULVERT N N/A(NBI) STRUCTURALLY DEFICIENT(SD)STATUS NOT SD (67)STRUCTURE EVALUATION 2 INTOLERABLE- REPLACE (113)SCOUR 8 STABLE ABOVE FOOTING PHOTOGRAPH IDENTIFICATION I Routine-Roadway View(02/12/2019) Routine-Elevation View(02/12/2019) f . L. Routine-Underside View(02/12/2019) TEAM LEADER Nelson N. Vo o QR13FESS/0,yq� REPORT AUTHOR Nelson N. Vo Edwin Mah INSPECTED BY NN.Vo/E.Mah No. 27141 jO Exp. 03/31/2025 9/11/2023 CIVIL Edwin Mah (Registered Civil Engineer) Date tE `FD�P City Council 23 — 80 4/2026 Printed on: Monday 09/11/2023 07:00 PM Page 55C0372/AAAK/102829 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations STRUCTUREOVERVIEW AGENCY INFORMATION INSPECTION INFORMATION (1)STATE NAME CALIFORNIA 069 (90)INSPECTION DATE 02/23(91)FREQUENCY 24 MO (2)HIGHWAY DISTRICT 12 (92)CRITICAL FEATURE INSPECTION (93) CFI DATE (3)COUNTY CODE (55)ORANGE A)NSTM INSP N-NO MO A) N/A (4)PLACE CODE (69000)SANTA ANA B) UNDERWATER INSP N-NO MO B) N/A (21)MAINTAIN 04 CITY OR MUNICIPAL HI C)OTHER SPECIAL INSP N-NO MO C) N/A (22)OWNER 04 CITY OR MUNICIPAL HI (98)BORDER BRIDGE STATE CODE N/A %SHARE N/A (99)BORDER BRIDGE STRUCTURE NUMBER N/A CONSTRUCTION INFORMATION (27) YEAR BUILT 1962 (45)MAIN SPANS 7 (43a) STRUCTURE TYPE MAIN 2: CONCRETE CONT (106)YEAR MODIFIED 2010 (46)APPR SPANS 0 (43b) DESIGN TYPE MAIN 04:TEE BEAM (34)SKEW 26 (48)MAX SPAN(M) 14.9 (44a) STRUCTURE TYPE APPR 0: OTHER/NOT APPLICABLE (49)LENGTH (M) 97.5 (35)STR FLARE 0-NO (44b) DESIGN TYPE APPR 00: OTHER/NOT APPLICABLE (112)NBIS BR LENGTH Y JOINTS 3 NO.OF HINGES 2 STRUCTURE DESCRIPTION Continuous 7-span CIP/RC T-girder(8 each)with RC pier walls and RC open end seat abutments, all supported upon concrete piles. Widening: South and north overhangs were widenined. SPAN CONFIGURATION (W)36.0 feet, 5 @ 48.9 feet, 36.0 feet(E). OPERATIONAL INF• ' • LOAD CAPACITY (31)DESIGN LOAD 5 MS 18(HS 20) (65)CALC METHOD 8 LRFR RATING FACTOR (66)INVENTORY RATING RF= 0.31 (63)CALC METHOD 8 LRFR RATING FACTOR (64)OPERATING RATING RF= 0.47 (70)BRIDGE POSTING 5 AT/ABOVE LEGAL LOADS (41)STRUCTURE STATUS A-OPEN, NO RESTRICTION PERMIT RATING XXXXX OVERLAY THICKNESS 0 inches POSTING LOADS Safe Existing Posting Loads Ordinance/Order Signs Additional Ordinance/Order Requirements Type 3 Legal N/A N/A U.S.Tons NONE Type 3S2 Legal N/A N/A U.S.Tons Type 3-3 Legal N/A N/A U.S.Tons Speed 35 N/A N/A MPH Additional Signs NONE Posting Date N/A Load Rating Summary Date 09/30/22 Load Rating Type Calculated Load Rating Tool-Date BrR 7.2.0 AASHTO-09/13/22 MINIMUM VERTICAL CLEARANCE MINIMUM LATERAL UNDERCLEARANCE (53)MIN VERT CLEAR OVER BRIDGE RDWY Unimpaired (55)MIN LAT UNDERCLEAR RT REF N-NOT H/RR 0.0 M (54)MIN VERT UNDERCLEAR REF N-NOT H/RR 0.00 M (56)MIN LAT UNDERCLEAR LT 0.0 M City Council 23 — 81 8/4/2026 Printed on: Monday 09/11/2023 07:00 PM 55C0372/AAAK/102829 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations CONDITION IN • ' • INSPECTION COMMENTARY SCOPE AND ACCESS A complete routine inspection was performed by walking on and around the bridge to inspect all visible elements of the bridge structure. Bridge deck was inspected by walking on shoulder and median area. Soffit and all substructure were inspected by walking underneath the bridge. The channel is dry. There is no need for a special equipment to inspect this structure. Rain boots maybe needed if it is in raining season. REVISIONS The inspection frequency was modified from 24 months to 48 months. DECK AND ROADWAY Polyester Deck Overlay is in good condition. There are random transverse soffit cracks with white and brown efflorescence in all bays of spans 1, 2, 6 and 7. AC Roadway started deteriorating at both of approach and departure lanes mainly along the edge of travel way. Both abutment joints were filled partially with debris and sand. Both sidewalks have map cracks up to 0.05 inches wide and 8.0 inches in spacing. SUPERSTRUCTURE Northerly girder of span 7 has a small spall at(2.0 inches L X 2.0 inches W X 1.0 inch D)at 10.0 feet from the easterly abutment. SUBSTRUCTURE Pier wall 3 has two spalls at(20.0 inches L X 8.0 inches W X 4.0 inches D) under the northerly girder,westerly fascia; and an unsound concrete at(15.0 inches L X 4.0 feet)at top of the footing cap approximately 8.0 feet above the ground at the westerly face. The following is the locations of pier wall 5 with cracks and spalls: There is a spall at(18.0 inches L X 6.0 inches W X 2.0 inches D)at the south end. There are an unsound concrete area at(8.0 inches L X 2.0 feet W)under the northerly girder; and the other area is about(8.0 inches L X 3.0 feet W)under the northerly girder right above the footing cap. Pier wall 2 has a vertical crack 0.05 inches wide and 5.0 feet long. Pierwall 3 has a vertical crack 0.05 wide and 6.0 feet long at the northerly end. Pier wall 4 has a vertical crack 0.05 inches wide and 6.0 feet long. Pier wall 6 has a spall at(18.0 inches L X 6.0 inches W X 2.0 inches D)at the southerly end. SAFE LOAD CAPACITY The load rating for this structure is calculated on 04/06/2013 by SMI Ratings Branch using BrR 6.8.0 AASHTO analysis, and the load rating summary sheet is archived on 04/06/2013. SPECIAL • N INFORMATIO STEEL INVESTIGATION DETAILS -NOT APPLICABLE FOR THIS BRIDGE. UNDERWATER INVESTIGATION DETAILS - NOT APPLICABLE FOR THIS BRIDGE. City Council 23 — 82 8/4/2026 Printed on: Monday 09/11/2023 07:00 PM Page 55C0372/AAAK/102829 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations DECK AND ROADWAY DECK CROSS SECTION (N) 1.0 foot br, 5.0 feet sw, 51.8 feet, 5.0 feet sw, 1.0 foot br(S). DECK GEOMETRY DECK ROADWAY/OPERATIONAL INFORMATION (49) LENGTH 97.5 M (42a) TYPE OF SERVICE 5-HIGHWAY-PEDESTRIAN (51) NET WIDTH 15.8 M (12) BASE HIGHWAY NETWORK 0-NOT ON NET (52) TOTAL WIDTH 19.5 M (13) LRS INVENTORY RTE&SUBRTE (50) CURB OR SIDEWALK LEFT 0.8 M RIGHT 0.8 M (104) NATIONAL HIGHWAY SYSTEM 0-NOT ON NHS (32) APPROACH RDWY WIDTH 19.2 M (26) FUNCTIONAL CLASS 16-MINOR ARTERIAL URBAN (33) BRIDGE MEDIAN 0 NO MEDIAN (100) DEFENSE HIGHWAY 0-NOT STRAHNET DECK STRUCTURE INFORMATION (101) PARALLEL STRUCTURE N-NONE EXISTS (107) DECK STRUCTURE TYPE 1-CIP CONCRETE (102) DIRECTION OF TRAFFIC 2-2 WAY (108) WEARING SURFACE/PROTECTIVE SYSTEM (10) INVENTORY ROUTE MIN VERT CLEAR 99.99 M A) TYPE OF WEARING SURFACE 1-CONCRETE (47) INVENTORY ROUTE TOTAL HORIZ CLEAR 15.8 M B) TYPE OF MEMBRANE 0-NONE (68) DECK GEOMETRY 4 TOLERABLE C) TYPE OF DECK PROTECTION 0-NONE (72) APPR ROADWAY ALIGN 7 ABOVE MIN CRITERIA OVERLAY THICKNESS(inches) 0 inches (105) FEDERAL LANDS HWY 0-NOT APPLICABLE (29) AVERAGE DAILY TRAFFIC 13000 (110) DESIGNATED NATIONAL NETWORK 0-NOT ON NET (30) YEAR OF ADT 2023 (109) TRUCK ADT% 1 % (20) TOLL 3-ON FREE ROAD (19) BYPASS, DETOUR LENGTH 2 KM (28a) LANES 4 (114) FUTURE ADT 27788 SPEED 35 (115) YEAR OF FUTURE ADT 2041 (103) TEMPORARY STRUCTURE N/A (37) HISTORICAL SIGNIFICANCE 5: NOT ELIGIBLE FOR NRHP DECK ELEMENT INSPECTION RATINGS AND NOTES (58) DECK RATING=7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 16 Top Flange-RC 2 1710 sq.m 1610 100 0 0 1130 Cracking (RC and Other) 2 100 0 100 0 0 511 Deck Wearing Surface-Concrete 2 1540 sq.m 1540 0 0 0 (16-1130)Cracking (RC and Other) There are random transverse soffit cracks up to 0.05 inches wide and 10.0 to 14.0 inches long with white and brown efflorescence in all bays of spans 1, 2, 6 and 7. (16-511)Deck Wearing Surface-Concrete There were no significant defects noted. JOINT • ' • RAIL INFORMATION (36a)Rail Code 1 (36b)Transition 0 (36c)Appr Guardrail 0 (36d)Appr Guardrail End 0 Roadway Speed 35 MPH JOINT/APPROACH/RAIL ELEMENT INSPECTION RATINGS AND NOTES Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 301 Joint-Pourable Seal 2 44 m 34 10 0 0 2350 Debris Impaction (Joints) 2 10 0 10 0 0 (301-2350)Debris Impaction (Joints) Both abutment hinge joint locations were filled partially with debris and sand. 304 Joint-Open Expansion 2 98 m 98 0 0 0 (304)Joint-Open Expansion There were no sianificant defects noted. City Council 23 — 83 8/4/2026 Printed on: Monday 09/11/2023 07:00 PM 55C0372/AAAK/102829 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations JOINT - APPROACH RAIL JOINT/APPROACH/RAIL ELEMENT INSPECTION RATINGS AND NOTES Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 331 Railing-RC 2 196 m 191 5 0 0 1130 Cracking (RC and Other) 2 5 0 5 0 0 (331-1130)Cracking (RC and Other) There are several vertical cracks up to 0.05 inches wide and 1.0 to 2.0 feet long inside of both rails. SUPERSTRUCTURE SUPERSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (59)SUPERSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 110 Girder/Beam-RC 2 780 m 779 1 0 0 1080 Delamination/Spall/Patched Area 2 1 0 1 0 0 (110-1080) Delamination/Spall/Patched Area Northerly girder of span 7 has a small spall at(2.0 inches L X 2.0 inches W X 1.0 inch D)at 10.0 feet from the easterly abutment. 182 EQ Restrainer Cable-Other 2 16 ea. 16 0 0 0 (182)EQ Restrainer Cable-Other There were no significant defects noted. 312 Bearing-Enclosed 2 4 each 4 0 0 0 (312)Bearing-Enclosed There were no significant defects noted. SUBSTRUCTURE DESCRIPTION UNDER STRUCTURE (42b) TYPE OF SERVICE UNDER 5-WATERWAY (38) NAVIGATION CONTROL N: NOT APPLICABLE (69) UNDERCLEARANCES V-H N NOT APPLICABLE (NBI) (111) PIER PROTECTION N/A (71) WATER ADEQUACY 9 ABOVE DESIRABLE (39) NAVIGATION VERTICAL CLEARANCE 0.0 M (61) CHANNEL PROTECTION 9 NO DEFICIENCIES (116) VERT-LIFT BRIDGE NAV MIN VERTICAL CLEAR M (113) SCOUR 8 STABLE ABOVE FOOTING (40) NAVIGATION HORIZONTAL CLEARANCE 0.0 M SCOUR POA DATE N/A CHANNEL DESCRIPTION Concrete lined trapezoidal with bike/maintenance path under end spans. SUBSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (60)SUBSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 210 Pier Wall-RC 2 117 m 109 4 4 0 1080 Delamination/Spall/Patched Area 2 4 0 0 4 0 1130 Cracking (RC and Other) 2 4 0 4 0 0 (210-1080) Delamination/Spall/Patched Area Pierwall 3 has two spalls at(20.0 inches L X 8.0 inches W X 4.0 inches D)under the northerly girder,westerly fascia; and an unsound concrete at(15.0 inches L X 4.0 feet)at top of the footing cap approximately 8.0 feet above the ground at the westerly face. The following is the locations of pier wall 5 with cracks and spalls: There is a spall at(18.0 inches L X 6.0 inches W X 2.0 inches D)at the south end. There are an unsound concrete area at(8.0 inches L X 2.0 feet W) under the northerly girder; and the of Printed on: Monday 09/11/2023 07:00 PM Page 5 of 6 55C0372/AAAK/102829 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations SUBSTRUCTURE SUBSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (60)SUBSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 (210-1080) Delamination/Spall/Patched Area Pier wall 6 has a spall at(18.0 inches L X 6.0 inches W X 2.0 inches D)at the southerly end. (210-1130)Cracking (RC and Other) Pier wall 2 has a vertical crack 0.05 inches wide. Pierwall 3 has a vertical crack 0.05 wide at the northerly end. Pier wall 4 has a vertical crack 0.05 inches wide. 215 Abutment-RC 2 39 m 39 0 0 0 (215)Abutment-RC There were no significant defects noted. 227 Pile-RC 2 1 ea. 1 0 0 0 (227) Pile-RC The pile element is included to indicate the presence of piles on this structure. The piles were not exposed for visual inspection. No indication of pile distress was noted in any substructure element. 256 Slope Protection 2 2 ea. 2 0 0 0 (256)Slope Protection There were no significant defects noted. WORK RECOMMENDATIONS DECK WORK RECOMMENDATIONS - NONE JOINT/APPR/RAIL WORK RECOMMENDATIONS - NONE SUPERSTRUCTURE WORK RECOMMENDATIONS - NONE SUBSTRUCTURE WORK RECOMMENDATIONS Rec Date 02/13/2019 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Sub-Patch spalls Str Target ROUTINE EA Sawcut, remove all loose material around the areas before patching all the concrete spalls as following locations below: Pier wall 3 has two spalls at (20.0 inches L X 8.0 inches W X 4.0 inches D) under the northerly girder, westerly fascia; and an unsound concrete at (15.0 inches L X 4.0 feet) at top of the footing cap approximately 8.0 feet above the ground at the westerly face. There is a spall at(18.0 inches L X 6.0 inches W X 2.0 inches D)at the south end. There are an unsound concrete area at (8.0 inches L X 2.0 feet W) under the northerly girder; and the other area is about(8.0 inches L X 3.0 feet W) under the northerly girder right above the footing cap. OTHER WORK RECOMMENDATIONS - NONE City Council 23 — 85 8/4/2026 Printed on: Monday 09/11/2023 07:00 PM Page 6 of 6 55C0372/AAAK/102829 EXHIBIT 2 Page 1 of 6 AW DEPARTMENT OF TRANSPORTATION Bridge Number : 55C0372 Structure Maintenance & Investigations Facility Carried: 5TH STREET Location 0.6 MI E/O HARBOR BLVD 4wbtww City : SANTA ANA Inspection Date 02/13/2019 Inspection Type Bridge Inspection Report Routine FC Underwater Special Other 0 ❑ ❑ ❑ ❑ STRUCTURE NAME: SANTA ANA RIVER CHANNEL CONSTRUCTION INFORMATION Year Built : 1962 Skew (degrees) : 26 Year Modified: 2010 No. of Joints 3 Length (m) : 97.5 No. of Hinges 2 Structure Description: Continuous 7-span CIP/RC T-girder (8 each) with RC pier walls and RC open end seat abutments, all supported upon concrete piles. Widening: South and north overhangs were widenined. Span Configuration : (W) 36.0 feet, 5 @ 48.9 feet, 36.0 feet (E) . SAFE LOAD CAPACITY AND RATINGS Design Live Load: MS-18 OR HS-20 Inventory Rating: RF=1.17 =>37.9 metric tons Calculation Method: LOAD FACTOR Operating Rating: RF=1.94 =>62.9 metric tons Calculation Method: LOAD FACTOR Permit Rating PPPPP Posting Load Type 3: Legal Type 3S2:Legal Type 3-3:Legal DESCRIPTION ON STRUCTURE Deck X-Section: (N) 1.0 foot br, 5.0 feet sw, 51.8 feet, 5.0 feet sw, I.0 foot br (S) Total Width: 19.5 m Net Width: 15.8 m No. of Lanes: 4 Speed: 35 mph Min. Vertical Clearance: Unimpaired Overlay Thickness: 0.0 inches Rail Code: 1000 DESCRIPTION UNDER STRUCTURE Channel Description: Concrete lined trapezoidal with bike/maintenance path under end spans. NOTICE The bridge inspection condition assessment used for this inspection is based on the American Association of State Highway and Transportation Officials (AASHTO) Bridge Element Inspection Manual 2013 as defined in Moving Ahead for Progress in the 21st Century (MAP-21) federal law. The new element inspection methodology may result in changes to related condition and appraisal ratings on the bridge without significant physical changes at the bridge. The element condition information contained in this report represents the current condition of the bridge based on the most recent routine and special inspections. Some of the notes presented below may be from an inspection that occurred prior to the date noted in this report. Refer to the Scope and Access section of this inspection report for a description of which portions of the bridge were inspected on this date. INSPECTION COMMENTARY SCOPE AND ACCESS A complete routine inspection was performed by walking on and around the bridge to inspect all visible elements of the bridge structure. Bridge deck was inspected by walking on shoulder and median area. Soffit and all substructure were inspected by walking underneath the bridge. There is a shallow water only at midspan at the time of inspection. There is no need for a special equipment to inspect this structure. Rain boots maybe needed if it is in raining season. Printed on: Friday 09/20/2019 05:44 PM 55C0372/AAAJ/50096 City Council 23 — 86 8/4/2026 EXHIBIT 2 Page 2 of 6 INSPECTION COMMENTARY REVISIONS The inspection frequency was modified from 24 months to 48 months. DECK AND ROADWAY Polyester Deck Overlay is in good condition. There are random transverse soffit cracks with white and brown efflorescence in all bays of spans #1, #2, #6 and #7. AC Roadway started deteriorating at both of approach and departure lanes mainly along the edge of travel way. Both abutment joints were filled partially with debris and sand. Both sidewalks have map cracks up to 0.05 inches wide and 8.0 inches in spacing. SUPERSTRUCTURE Northerly girder of span #7 has a small spall at (2.0 inches L X 2.0 inches W X 1.0 inch D) at 10.0 feet from the easterly abutment. SUBSTRUCTURE Pier wall #3 has two spalls at (20.0 inches L X 8.0 inches W X 4.0 inches D) under the northerly girder, westerly fascia; and an unsound concrete at (15.0 inches L X 4.0 feet) at top of the footing cap approximately 8.0 feet above the ground at the westerly face. The following is the locations of pier wall #5 with cracks and spalls: There is a spall at (18.0 inches L X 6.0 inches W X 2.0 inches D) at the south end. There are an unsound concrete area at (8.0 inches L X 2.0 feet W) under the northerly girder; and the other area is about (8.0 inches L X 3.0 feet W) under the northerly girder right above the footing cap. Pier wall #2 has a vertical crack 0.05 inches wide. Pierwall #3 has a vertical crack 0.05 wide at the northerly end. Pier wall #4 has a vertical crack 0.05 inches wide. Pier wall #6 has a spall at (18.0 inches L X 6.0 inches W X 2.0 inches D) at the southerly end. SAFE LOAD CAPACITY The load rating for this structure is calculated on 04/06/2013 by SMI Ratings Branch using BrR 6.8.0 AASHTO analysis, and the load rating summary sheet is archived on 04/06/2013. Printed on: Friday 09/20/2019 05:44 PM 55C0372/AAAJ/50096 City Council 23 — 87 8/4/2026 EXHIBIT 2 Page 3 of 6 F SPECTION RATINGS AND COMMENTARY ct Defect Element Description Env Total Units Qty in each Condition State t Qty St. 1 St. 2 St. 3 St. 4 16 Top Flange-RC 2 1710 sq.m 1510 200 0 0 1130 Cracking (RC and Other) 2 200 0 200 0 0 511 Deck Wearing Surface-Concrete 2 1540 sq.m 1540 0 0 0 (16) Soffit cracks. (16-1130) There are random transverse soffit cracks with white and brown efflorescence in all bays of spans #1, #2, #6 and #7. (16-511) There were no significant defects noted. 110 Girder/Beam-RC 2 780 m 779 1 0 0 1080 Delamination/Spall/Patched Area 2 1 0 1 0 0 (110) Spalls. (110-1080) Northerly girder of span #7 has a small spall at (2.0 inches L X 2.0 inches W X 1.0 inch D) at 10.0 feet from the easterly abutment. 182 EQ Restrainer Cable-Other 2 16 ea. 16 0 0 0 (182) There were no significant defects noted. 210 Pier Wall-RC 2 117 m 114 2 1 0 1080 Delamination/Spall/Patched Area 2 2 0 1 1 0 1130 Cracking (RC and Other) 2 1 0 1 0 0 (210) Cracks and delamination. (210-1080) Pierwall #3 has two spalls at (20.0 inches L X 8.0 inches W X 4.0 inches D) under the northerly girder, westerly fascia; and an unsound concrete at (15.0 inches L X 4.0 feet) at top of the footing cap approximately 8.0 feet above the ground at the westerly face. The following is the locations of pier wall #5 with cracks and spalls: There is a spall at (18.0 inches L X 6.0 inches W X 2.0 inches D) at the south end. There are an unsound concrete area at (8.0 inches L X 2.0 feet W) under the northerly girder; and the other area is about (8.0 inches L X 3.0 feet W) under the northerly girder right above the footing cap. Pier wall #6 has a spall at (18.0 inches L X 6.0 inches W X 2.0 inches D) at the southerly end. (210-1130) Pier wall #2 has a vertical crack 0.05 inches wide. Pierwall #3 has a vertical crack 0.05 wide at the northerly end. Pier wall #4 has a vertical crack 0.05 inches wide. 215 Abutment-RC 2 39 m 39 0 0 0 Printed on: Friday 09/20/2019 05:44 PM 55C0372/AAAJ/50096 City Council 23 — 88 8/4/2026 EXHIBIT 2 Page 4 of 6 ELEMENT INSPECTION RATINGS AND COMMENTARY Elem Defect Defect Element Description Env Total Units Qty in each Condition State No. /Prot Qty St. 1 St. 2 St. 3 St. 4 (215) There were no significant defects noted. 227 Pile-RC 2 1 ea. 1 0 0 0 (227) The pile element is included to indicate the presence of piles on this structure. The piles were not exposed for visual inspection. No indication of pile distress was noted in any substructure element. 256 Slope Protection 2 2 ea. 2 0 0 0 (256) There were no significant defects noted. 301 Joint-Pourable Seal 2 44 m 34 10 0 0 2350 Debris Impaction (Joints) 2 10 0 10 0 0 (301) Debris inside the gap at both abutment joints and hinges. (301-2350) Both abutment joints were filled partially with debris and sand. 304 Joint-Open Expansion 2 98 m 98 0 0 0 (304) There were no significant defects noted. 312 Bearing-Enclosed 2 4 each 4 0 0 0 (312) There were no significant defects noted. 331 Railing-RC 2 196 m 191 5 0 0 1130 Cracking (RC and Other) 2 5 0 5 0 0 (331) Minor hairline cracks. (331-1130) There are several vertical cracks up to 0.05 inches wide inside of both rails. WORK RECOMMENDATIONS RecDate: 02/13/2019 EstCost: Sawcut, remove all loose material around Action : Sub-Patch spalls StrTarget: 2 YEARS the areas before patching all the Work By: LOCAL AGENCY DistTarget: concrete spalls as following locations Status : PROPOSED EA: below: Pier wall #3 has two spalls at (20.0 inches L X 8.0 inches W X 4.0 inches D) under the northerly girder, westerly fascia; and an unsound concrete at (15.0 inches L X 4.0 feet) at top of the footing cap approximately 8.0 feet above the ground at the westerly face. There is a spall at (18.0 inches L X 6.0 inches W X 2.0 inches D) at the south Printed on: Friday 09/20/2019 05:44 PM 55C0372/AAAJ/50096 City Council 23 — 89 8/4/2026 EXHIBIT 2 Page 5 of 6 WORK RECOMMENDATIONS end. There are an unsound concrete area at (8.0 inches L X 2.0 feet W) under the northerly girder; and the other area is about (8.0 inches L X 3.0 feet W) under the northerly girder right above the footing cap. Team Leader Edwin Mah QRpFESS/ptq Report Author Nelson N. Vo Q�� Edwin l �y Inspected By NN.Vo/E.Mah y Mah at No.27141 03/31/2021 CIVIL +Edwnh (Registered Civil Engineer) (Date) F OF ENO Printed on: Friday 09/20/2019 05:44 PM SSC0372/AAAJ/50096 City Council 23 — 90 8/4/2026 EXHIBIT 2 Page 6 of 6 STRUCTURE INVENTORY AND APPRAISAL REPORT IDENTIFICATION +xxxrxr+rrrxxir +xxxxxxxxxxxxxxxxxxxxxx+++++x++++++i+tix++iii++ SUFFICIENCY RATING 79.5 (1) STATE NAME- CALIFORNIA 069 (8) STRUCTURE NUMBER 55CO372 PAINT CONDITION INDEX = N/A (5) INVENTORY ROUTE(ON/UNDER)- ON 150000000 (2) HIGHWAY AGENCY DISTRICT 12 (3) COUNTY CODE 059 (4) PLACE CODE 69000 ************* CLASSIFICATION ********+**** CODE (6) FEATURE INTERSECTED- SANTA ANA RIVER CHANNEL (112) NBIS BRIDGE LENGTH- YES Y (7) FACILITY CARRIED- 5TH STREET (104) HIGHWAY SYSTEM- NOT ON NHS 0 (9) LOCATION- 0.6 MI E/O HARBOR BLVD (26) FUNCTIONAL CLASS- MINOR ARTERIAL URBAN 16 (11) MILEPOINT/KILOMETERPOINT 0 (100) DEFENSE HIGHWAY- NOT STRAHNET 0 (12) BASE HIGHWAY NETWORK- NOT ON NET 0 (101) PARALLEL STRUCTURE- NONE EXISTS N (13) LRS INVENTORY ROUTE & SUBROUTE (102) DIRECTION OF TRAFFIC- 2 WAY 2 (16) LATITUDE 33 DEG 44 MIN 55.78 SEC (103) TEMPORARY STRUCTURE- (17) LONGITUDE 117 DEG 54 MIN 34.27 SEC (105) FED.LANDS HWY- NOT APPLICABLE 0 (98) BORDER BRIDGE STATE CODE $ SHARE S (110) DESIGNATED NATIONAL NETWORK - NOT ON NET 0 (99) BORDER BRIDGE STRUCTURE NUMBER (20) TOLL- ON FREE ROAD 3 (21) MAINTAIN- CITY OR MUNICIPAL HIGHWAY AGENCY 04 ******** STRUCTURE TYPE AND MATERIAL ********* (22) OWNER- CITY OR MUNICIPAL HIGHWAY AGENCY 04 (43) STRUCTURE TYPE MAIN:MATERIAL- CONCRETE CONT (37) HISTORICAL SIGNIFICANCE- NOT ELIGIBLE 5 TYPE- TEE BEAM CODE 204 (44) STRUCTURE TYPE APPR:MATERIAL- OTHER/NA **************** CONDITION **************** CODE TYPE- OTHER/NA CODE 000 (58) DECK 7 (45) NUMBER OF SPANS IN MAIN UNIT 7 (59) SUPERSTRUCTURE 7 (46) NUMBER OF APPROACH SPANS 0 (60) SUBSTRUCTURE 7 (107) DECK STRUCTURE TYPE- CIP CONCRETE CODE 1 (61) CHANNEL & CHANNEL PROTECTION 9 (108) WEARING SURFACE / PROTECTIVE SYSTEM: (62) CULVERTS N A) TYPE OF WEARING SURFACE- CONCRETE CODE 1 ********* LOAD RATING AND POSTING ********* CODE B) TYPE OF MEMBRANE- NONE CODE 0 (31) DESIGN LOAD- MS-18 OR HS-20 5 C) TYPE OF DECK PROTECTION- NONE CODE 0 (63) OPERATING RATING METHOD- LOAD FACTOR 1 AGE AND SERVICE *************** (64) OPERATING RATING- 62.9 (27) YEAR BUILT 1962 (65) INVENTORY RATING METHOD- LOAD FACTOR 1 (106) YEAR RECONSTRUCTED 2010 (66) INVENTORY RATING- 37.9 (42) TYPE OF SERVICE: ON- HIGHWAY-PEDESTRIAN 5 (70) BRIDGE POSTING- EQUAL TO OR ABOVE LEGAL LOADS 5 UNDER- WATERWAY 5 (41) STRUCTURE OPEN, POSTED OR CLOSED- A (28) LANES:ON STRUCTURE 04 UNDER STRUCTURE 00 (29) AVERAGE DAILY TRAFFIC 13000 DESCRIPTION- OPEN, NO RESTRICTION (30) YEAR OF ADT 2019 (109) TRUCK ADT 1 % **************** APPRAISAL **************** CODE (19) BYPASS, DETOUR LENGTH 2 KM (67) STRUCTURAL EVALUATION 7 *************** GEOMETRIC DATA **************** (68) DECK GEOMETRY 4 (48) LENGTH OF MAXIMUM SPAN 14.9 M (69) UNDERCLEARANCES, VERTICAL & HORIZONTAL N (49) STRUCTURE LENGTH 97.5 M (71) WATER ADEQUACY 9 (50) CURB OR SIDEWALK: LEFT 0.8 M RIGHT 0.8 M (72) APPROACH ROADWAY ALIGNMENT 7 (51) BRIDGE ROADWAY WIDTH CURB TO CURB 15.8 M (36) TRAFFIC SAFETY FEATURES 1000 (52) DECK WIDTH OUT TO OUT 19.5 M (113) SCOUR CRITICAL BRIDGES .8 (32) APPROACH ROADWAY WIDTH (W/SHOULDERS) 19.2 M ********** PROPOSED IMPROVEMENTS ********** (33) BRIDGE MEDIAN- NO MEDIAN 0 (75) TYPE OF WORK- CODE (34) SKEW 26 DEG (35) STRUCTURE FLARED NO (76) LENGTH OF STRUCTURE IMPROVEMENT M (10) INVENTORY ROUTE MIN VERT CLEAR 99.99 M (94) BRIDGE IMPROVEMENT COST (47) INVENTORY ROUTE TOTAL HORIZ CLEAR 15.8 M (95) ROADWAY IMPROVEMENT COST (53) MIN VERT CLEAR OVER BRIDGE RDWY 99.99 M (9 TOTAL PROJECT COST (54) MIN VERT UNDERCLEAR (9 REF- NOT H/RR 0.00 M 7)7) YEAR OF IMPROVEMENT COST ESTIMATE (55) MIN LAT UNDERCLEAR RT REF- NOT H/RR 0.0 M (114) FUTURE ADT 27788 (56) MIN LAT UNDERCLEAR LT 0.0 M (115) YEAR OF FUTURE ADT 2041 +xiii+i+i+ixt++ NAVIGATION DATA *************** INSPECTIONS (38) NAVIGATION CONTROL- NOT APPLICABLE CODE N (111) PIER PROTECTION- (90) INSPECTION DATE 02/19 (91) FREQUENCY 48 MO CODE (92) CRITICAL FEATURE INSPECTION: (93) CFI DATE (39) NAVIGATION VERTICAL CLEARANCE 0.0 M A) FRACTURE CRIT DETAIL- NO MO A) (116) VERT-LIFT BRIDGE NAV MIN VERT CLEAR M B) UNDERWATER INSP- NO MO B) (40) NAVIGATION HORIZONTAL CLEARANCE 0.0 M C) OTHER SPECIAL INSP- NO MO C) Printed on-.Friday 09/20/2019 05:44 PM 55C0372/AAAJ/50096 City Council 23 — 91 8/4/2026 Q Q Q 0 1 N a[ - 00 X w . � I I e i t N a) M N 3 4' A ' s� �r U > C O� co U a`) Uo o rl- ry .ai M O Y U o s u LO 0 0 Q Q Q rn 0 N N C O iz N UM I- _ 00 X LLB -21 lu M d� N owe k y T U in o O:9 am w do S o M. o r� o 6 o � U L m LO 0_ LU Q Q Q 0 (V V '�{ N iz N o f e .,Lbo t 00 a. r ' ff f fff r � M N 3- 1 �f '4 �U O U o � U M O � U LO LO i y • ._ _.. �- r� �' �3 e �{ 1 • �- ky r `�h�. ' t x ,, ,...w.,y ,. h ? y . o}'� k F. .; � �:,�ti t � ,_y, s* k ��* �� .� - i - n �M1: i � � � 4'� ti�. _ -� ' 5 4� ~'i ��4 � .. n >i�,'" •} nb .t 'Lb..�k SS �„ u w �': _.'b ? wry-.: _ l: y,, 3_�M1 1& "��x' i° 7 r .' � _ ' k P- L -.:t�• .. - _ -., T :. kr;.; ���- o� - -•, - � -� . ? � ' Ya . 5Ya1 L p 9�m ry •'L `�' � � � f� � rr �� � �• � _ � �' .4 �� ^ �$ li�l `,� • � � ' t• Q Q Q rn 0 N IN CN N iz O N UM \ _ 00 X LU j - y co ' I C'M I N M .LD U cp j M 05 a U0 U LY f o M 0 *k .o U L > a)u.-) d LU Q Q Q rn 0 N IN CD N iz N N Lbo = 00 X LU N I ■ 11I ••k A 1TT_ VJ C'M N G r L 0 5 Uo m � F Uo 0 N M 1 O O � U LO L m LO 0_ LU \ ± \ q _ D Lbo . \ . \ � y d \ - 2 - 00 X W2 . » f « » > \ 00 . . 7 I q N » .-Now \ , \« `�2 : • _ \: - - .* e 2 \ / —/ » L)$ F . o0 % �[ U S g . : 7 2 } k \ 2 ( \ \ \ @ EXHIBIT 2 Page 1 of 5 DEPARTMENT OF TRANSPORTATION Bridqe Number 55CO372 Structure Maintenance & Investigations Facility Carried: 5TH STREET Location 0.6 MI E/O HARBOR BLVD �. City ; SANTA ANA Inspection Date 02/27/2015 Inspection Type Bridge Inspection Report Routine FC Underwater Special Other 0 STRUCTURE NAME: SANTA ANA RIVER CHANNEL CONSTRUCTION INFORMATION Year Built 1962 Skew (degrees) : 26 Year Widened: 2010 No. of Joints 3 Length (m) 97.5 No. of Hinges 2 Structure Description:Continuous 7-span CIP/RC T-girder (8 each) with RC pier walls and RC open end seat abutments, all supported upon concrete piles. Widening: South and north overhangs were widenined. Span Configuration : (W) 11.0 m, 5 @ 14.9 m, 11.0 m (E) c/c SAFE LOAD CAPACITY AND RATINGS Design Live Load: MS-18 OR HS-20 Inventory Rating: RF=1.17 =>37.9 metric tons Calculation Method: LOAD FACTOR Operating Rating: RF=1.94 =>62.9 metric tons Calculation Method: LOAD FACTOR Permit Rating PpppP Posting Load Type 3: Legal Type 3S2:Lega1 Type 3-3:Legal DESCRIPTION ON STRUCTURE Deck X-Section: (N) 0.3 m br, 1.5 m sw, 15.8 m, 1.5 m sw, 0.3 m br (S) Total Width: 19.5 m Net Width: 15.8 m No. of Lanes: 4 Speed: 35 mph Min. Vertical Clearance: Unimpaired Overlay Thickness: 0.0 Inches Rail Code: 1000 Rail Type Location Length (ft)Rail Modifications _ype 26 Right/Left 1 642 DESCRIPTION UNDER STRUCTURE C:-:a :ce1 Descr--ption: Concrete lined trapezoidal with bike/maintenance path under end spans. NOTICE The bridge inspection condition assessment used for this inspection is based on the American Association of State Highway and Transportation Officials (AASHTO) Bridge Element Inspection Manual 2013 as defined in Moving Ahead for Progress in the 21st Century (MAP-21) federal law. The new element inspection methodology may result in changes to related condition and appraisal ratings on the bridge without significant physical changes at the bridge. The element condition information contained in this report represents the current condition of the bridge based on the most recent routine and special inspections. Some of the notes presented below may be from an inspection that occurred prior to the date noted in this report. Refer to the Scope and Access section of this inspection report for a description of which portions of the bridge were inspected on this date. INSPECTION COMMENTARY SCOPE AND ACCESS The channel was dry at the time of the inspection. All visible substructure elements were inspected. Pedestrian access is from any quadrant. REVISIONS Printed on:Tuesday 05/05/2015 07:42 AM 55C0372/AAAI/31334 City Council 23 — 99 8/4/2026 EXHIBIT 2 Page 2 of 5 INSPECTION COMMENTARY The inspection frequency was modified from 24 months to 48 months. DECK AND ROADWAY Both sidewalks exhibits map cracks up to 1.0 mm wide and 8" spacing. SAFE LOAD CAPACITY A Structure Rating Summary Sheet, dated 04/06/2013, is on-file for this structure. The current rating is based on a BDS computer output, dated 08/25/80. While this report does not include a check of that analysis, it does verify that the structural conditions observed during this inspection are consistent with those assumed in that analysis. ELEMENT INSPECTION RATINGS AND COMMENTARY Elem Defect Defect Element Description Env Total Units Qty in each Condition State No. /Prot Qty St. 1 St. 2 St. 3 St. 4 16 Top Flange-RC 2 1710 sq.m 1510 200 0 0 1130 Cracking (RC and Other) 2 200 0 200 0 0 511 Deck Wearing Surface-Concrete 2 1540 sq.m 1540 0 0 0 (16-1130) -The soffit in all spans exhibits several transverse cracks with light white and brown efflorescence in all bays of spans #1, #2, #6 and V. ---------------- (16-511) There were no significant defects noted. 110 Girder/Beam-RC 2 780 m 779 1 0 0 1080 Delamination/Spall/Patched Area 2 1 0 1 0 0 (110-1080) — --- _ North girder at span #7 has a small spall 2" X 2" X 1" at 10 ft from east abutment. 182 EQ Restrainer Cable-Other 2 16 ea. 16 0 0 0 (182) - - --- There were no significant defects noted. 210 Pier Wall-RC 2 117 m 115 2 0 0 1080 Delamination/Spall/Patched Area 2 1 0 1 0 0 1130 Cracking (RC and Other) 2 1 0 1 0 0 (210) - - There were no significant defects noted. (210-1080) ---_--- Pierwall #3 exhibits two spalls +/- 20" X 8" X 4" under the north girder west fascia; and an unsound concrete 15" X 4 ft at top of the footing cap B ft above the ground at west face. Pier wall #5 exhibits: * a spall 18" X 6" X 2" at the south end; * an unsound concrete area 8" X 2 ft under the north girder; and * an unsound concrete area 8" X 3 ft under the north girder just above the footing cap. Printed on:Tuesday 05/05/2015 07:42 AM 55C0372/AAAI/31334 City Council 23 — 100 8/4/2026 EXHIBIT 2 Pace 3 of ELEMENT INSPECTION RATINGS AND COMMENTARY Elem Defect Defect Element Description Env Total Units Qty in each Condition State No. /Prot Qty St. 1 St. 2 St. 3 St. 4 Pier wall #6 exhibits a spall 18" X 6" X 2" at the south end. (210-1130) - - Pier wall #2 exhibits a vertical crack 0.5 mm wide. Pierwall #3 exhibits a vertical crack 2.0 mm wide at north end. Pier wall #4 exhibits a vertical crack 0.5 mm wide. 215 Abutment-RC 2 39 m 39 0 0 0 There were no significant defects noted. 227 Pile-RC 2 1 ea. 1 0 0 0 The pile element is included to indicate the presence of piles on this structure. The piles were not exposed for visual inspection. No indication of pile distress was noted in any substructure element. 256 Slope Protection 2 2 ea. 2 0 0 0 There were no significant defects noted. 301 Joint-Pourable Seal 2 44 m 34 10 0 0 2350 Debris Impaction (Joints) 2 10 0 10 0 0 (301-2350) -- Both joints was filled partially with debris in few locations. 304 Joint-Open Expansion 2 98 m 98 _ 0 0 0 (304) - There were no significant defects noted. 312 Bearing-Enclosed 2 4 each 4 0 0 0 There were no significant defects noted. 331 Railing-RC 2 196 m 191 5 0 0 1130 Cracking (RC and Other) 2 5 0 5 0 0 (331-1130) There are several vertical cracks up to 1.0 mm wide in both rails. WORK RECOMMENDATIONS - NONE Printed on:Tuesday 05/05/2015 07:42 AM 55C0372/AAAI/31334 City Council 23 — 101 8/4/2026 EXHIBIT 2 Page 4 of 5 Team Leader Ashraf Shenouda QRpfESS/pN, Report Author Ashraf Shenouda c�0 t Ashraf el r Inspected By A.Shenouda/KD.Henderson Shenouda W /^ No.64332 S// 06/30/2015 CIVIL rAshraf Shen` da (Registered Civil Engineer) (Date) fr qtf 0 cP``i� Printed on:Tuesday 05/05/2015 07:42 AM 55C0372/AAAI/31334 City Council 23 — 102 8/4/2026 EXHIBIT 2 ecige < STRUCTURE INVENTORY AND APPRAISAL REPORT ++++++++++++++++ IDENTIFICATION SUFFICIENCY RATING 79.5 (1) STATE NAME- CALIFORNIA 069 STATUS (8) STRUCTURE NUMBER 55C0372 (5) INVENTORY ROUTE(ON/UNDER)- ON 150000000 HEALTH INDEX 97.9 (2) HIGHWAY AGENCY DISTRICT 12 PAINT CONDITION INDEX = N/A (3) COUNTY CODE 059 (4) PLACE CODE 69000 *********+*** CLASSIFICATION ********+**** CODE (6) FEATURE INTERSECTED- SANTA ANA RIVER CHANNEL (112) NBIS BRIDGE LENGTH- YES Y (7) FACILITY CARRIED- 5TH STREET (104) HIGHWAY SYSTEM- NOT ON NHS 0 (9) LOCATION- 0.6 MI E/O HARBOR BLVD (26) FUNCTIONAL CLASS- MINOR ARTERIAL URBAN 16 (11) MILEPOINT/KILOMETERPOINT 0 (100) DEFENSE HIGHWAY- NOT STRAHNET 0 (12) BASE HIGHWAY NETWORK- NOT ON NET 0 (101) PARALLEL STRUCTURE- NONE EXISTS N (13) LRS INVENTORY ROUTE & SUBROUTE (102) DIRECTION OF TRAFFIC- 2 WAY 2 (16) LATITUDE 33 DEG 44 MIN 55.78 SEC (103) TEMPORARY STRUCTURE- (17) LONGITUDE 117 DEG 54 MIN 34.27 SEC (105) FED.LANDS HWY- NOT APPLICABLE 0 (98) BORDER BRIDGE STATE CODE % SHARE (11C) DESIGNATED NATIONAL NETWORK - NOT ON NET 0 (99) BORDER BRIDGE STRUCTURE NUMBER (20) TOLL- ON FREE ROAD 3 (21) MAINTAIN- CITY OR MUNICIPAL HIGHWAY AGENCY 04 ******** STRUCTURE TYPE AND MATERIAL ********* (22) OWNER- CITY OR MUNICIPAL HIGHWAY AGENCY 04 (43) STRUCTURE TYPE MAIN:MATERIAL- CONCRETE CONT (37) HISTORICAL SIGNIFICANCE- NOT ELIGIBLE 5 TYPE- TEE BEAM CODE 204 (44) STRUCTURE TYPE APPR:MATERIAL- OTHER/NA ++++++++*«++++++ CONDITION ++++++++++++++++ CODE TYPE- OTHER/NA CODE 000 (58) DECK 7 (45) NUMBER OF SPANS IN MAIN UNIT 7 (59) SUPERSTRUCTURE 8 (46) NUMBER OF APPROACH SPANS 0 (60) SUBSTRUCTURE 8 (107) DECK STRUCTURE TYPE- CIP CONCRETE CODE 1 (61) CHANNEL & CHANNEL PROTECTION 9 (108) WEARING SURFACE / PROTECTIVE SYSTEM: (62) CULVERTS N A) TYPE OF WEARING SURFACE- CONCRETE CODE 1 ********* LOAD RATING AND POSTING ********* CODE B) TYPE OF MEMBRANE- NONE CODE 0 (31) DESIGN LOAD- MS-18 OR HS-20 5 C) TYPE OF DECK PROTECTION- NONE CODE 0 (63) OPERATING RATING METHOD- LOAD FACTOR 1 *************** AGE AND SERVICE *************** (64) OPERATING RATING- 62.9 (27) YEAR BUILT 1962 (65) INVENTORY RATING METHOD- LOAD FACTOR 1 (106) YEAR RECONSTRUCTED 2010 (66) INVENTORY RATING- 37.9 (42) TYPE OF SERVICE: ON- HIGHWAY-PEDESTRIAN 5 (70) BRIDGE POSTING- EQUAL TO OR ABOVE LEGAL LOADS 5 UNDER- WATERWAY 5 (41) STRUCTURE OPEN, POSTED OR CLOSED- A (28) LANES:ON STRUCTURE 04 UNDER STRUCTURE 00 DESCRIPTION- OPEN, NO RESTRICTION (29) AVERAGE DAILY TRAFFIC 13000 (30) YEAR OF ADT 2001 (109) TRUCK ADT 1 **************** APPRAISAL **************** CODE (19) BYPASS, DETOUR LENGTH 2 KM (67) STRUCTURAL EVALUATION 8 GEOMETRIC DATA **************** (68) DECK GEOMETRY 4 (48) LENGTH OF MAXIMUM SPAN 14.9 M (69) UNDERCLEARANCES, VERTICAL & HORIZONTAL N (49) STRUCTURE LENGTH 97.5 M (71) WATER ADEQUACY 9 (50) CURB OR SIDEWALK: LEFT 0.8 M RIGHT 0.8 M (72) APPROACH ROADWAY ALIGNMENT 7 (51) BRIDGE ROADWAY WIDTH CURB TO CURB 15.8 M (36) TRAFFIC SAFETY FEATURES 1000 (52) DECK WIDTH OUT TO OUT 19.5 M (113) SCOUR CRITICAL BRIDGES 8 (32) APPROACH ROADWAY WIDTH (W/SHOULDERS) 19.2 M xx******** PROPOSED IMPROVEMENTS ********** (33) BRIDGE MEDIAN- NO MEDIAN 0 (75) TYPE OF WORK- CODE (34) SKEW 26 DEG (35) STRUCTURE FLARED NO (76) LENGTH OF STRUCTURE IMPROVEMENT M (10) INVENTORY ROUTE MIN VERT CLEAR 99.99 M (94) BRIDGE IMPROVEMENT COST (47) INVENTORY ROUTE TOTAL HORIZ CLEAR 15.8 M (95) ROADWAY IMPROVEMENT COST (53) MIN VERT CLEAR OVER BRIDGE RDWY 99.99 M (96) TOTAL PROJECT COST (54) MIN VERT UNDERCLEAR REF- NOT H/RR 0.00 M ( YEAR OF IMPROVEMENT COST ESTIMATE (1 (55) MIN LAT UNDERCLEAR RT REF- NOT H/RR 0.0 M 14)) FUTURE ADT 27239 (56) MIN LAT UNDERCLEAR LT 0.0 M 5 (115) YEAR OF FUTURE ADT 2035 ***++**++****++ NAVIGATION DATA *************** ***++*+++*++*** INSPECTIONS *******+++*++++ (38) NAVIGATION CONTROL- NOT APPLICABLE CODE N (90) INSPECTION DATE 02/15 (91) FREQUENCY 48 MO (111) PIER PROTECTION- CODE (39) NAVIGATION VERTICAL CLEARANCE (92) CRITICAL FEATURE INSPECTION: (93) CFI DATE 0.0 M A) FRACTURE CRIT DETAIL- NO MO A) (116) VERT-LIFT BRIDGE NAV MIN VERT CLEAR M B) UNDERWATER INSP- NO MO B) (40) NAVIGATION HORIZONTAL CLEARANCE 0.0 M C) OTHER SPECIAL INSP- NO MO C) Printed on:Tuesday 05/05/2015 07:42 AM 55CO372/AAAI/31334 City Council 23 — 103 8/4/2026 EXHIBIT 2 Page 1 of 4 AW DEPARTMENT OF TRANSPORTATION Bridqe Number : 55CO372 Structure Maintenance S Investigations Facility Carried: 5TH STREET Location 0.6 MI E/O HARBOR BLVD raffrMw City : SANTA ANA Inspection Date 03/25/2013 Inspection Type Bridge Inspection Report Routine FC Underwater Special Other ❑x STRUCTURE NAME: SANTA ANA RIVER CHANNEL CONSTRUCTION INFORMATION Year Built 1962 Skew (degrees) : 26 Year Widened: 2010 No. of Joints 3 Length (m) 97.5 No. of Hinges 2 Structure Description:Continuous 7-span CIP/RC T-girder (8 each) with RC pier walls and RC open end seat abutments, all supported upon concrete piles. Widening: South and north overhangs were widenined. Span Configuration (W) 11.0 m, 5 @ 14.9 m, 11.0 m (E) c/c LOAD CAPACITY AND RATINGS Design Live Load: MS-18 OR HS-20 Inventory Rating: RF=1.17 =>37.9 metric tons galculation Method: LOAD FACTOR Operating Rating: RF=1.94 =>62.9 metric tons Calculation Method: LOAD FACTOR Permit Rating PPPPP Posting Load Type 3: Legal Type 3S2:Legal Type 3-3:Legal DESCRIPTION ON STRUCTURE Deck X-Section: (N) 0.3 m br, 1.5 m sw, 15.8 m, 1.5 m sw, 0.3 m br (S) Total Width: 19.5 m Net Width: 15.8 m No. of Lanes: 4 Speed: 35 mph Min. Vertical Clearance: Unimpaired Rail Code: 1000 Rail Type Location Length (ft)Rai l Modifications Type 26 Right/Left 642 DESCRIPTION UNDER STRUCTURE Channel Description: Concrete lined trapezoidal with bike/maintenance path under end spans. INSPECTION COMMENTARY REVISIONS Because the bridge deck was covered with polyester concrete, so that smart flag 358 was moved to state 1. CONDITION OF STRUCTURE DECK The concrete deck was covered with polyester concrete, so the concrete deck is in a very good condition. SOFFIT The soffit in all spans exhibits several transverse cracks with light white and brown efflorescence in all bays of spans #1, #2, 46 and #7. SUPERSTRUCTURE North girder at span #7 has a small spall 50 mm X 50 mm X 30 mm at 3.0 m from east abutment. Printed on:Monday 04/15/2013 12:40 PM 53C0372/AAAH/25593 City Council 23 - 104 8/4/2026 EXHIBIT 2 Page 2 of 4 INSPECTION CQbMNTARY SUBSTRUCTURE Pier wall 42 exhibits a vertical crack 0.5 mm wide. Pierwall #3 exhibits a vertical crack 2.0 mm wide at north end; and two spalls +/- 500 mm X 200 mm X 100 mm under the north girder west fascia. Pier wall 44 exhibits a vertical crack 0.5 mm wide. Pier wall 45 exhibits a spall 450 mm X 150 mm X 35 mm at the south end. Pier wall #6 exhibits a spall 450 mm X 150 mm X 35 mm at the south end. CHANNEL/WATERWAY INVESTIGATION The channel was dry at the time of the inspection. All substructure elements were inspected. SAFE LOAD CAPACITY A Load Rating Summary Sheet is included with this bridge inspection report. The current rating has been assigned in accordance with SMI procedures. MISCELLANEOUS Vehicular access into the channel is from the southwest quadrant of McFadden Avenue, from the southwest quadrant of Edinger Avenue, from the southwest quadrant of Fifth Street, and from the northwest quadrant of Fairview Street. ELEbMT TNGPE -TION ATTN. Elem Total Qty in each Condition State No. Element Description Env Qty Units St. 1 St. 2 St. 3 St. 4 St. 5 12 Concrete Deck - Bare 2 1710 sq.m. 1710 0 0 0 0 110 Reinforced Conc Open Girder/Beam 2 780 M. 779 1 0 0 182 Other Type EQ Restrainer Cable 2 2 ea. 2 0 0 0 0 210 Reinforced Conc Pier Wall 2 117 M. 116 1 0 0 215 Reinforced Conc Abutment 2 39 M. 39 0 0 0 0 227 Reinforced Conc Submerged Pile 2 1 ea. 1 0 0 0 0 256 Slope Protection 2 2 ea. 2 0 0 0 0 301 Pourable Joint Seal 2 44 M. 44 0 0 304 Open Expansion Joint 2 98 M. 98 0 0 0 0 312 Enclosed/Concealed Bearing 2 4 ea. 4 0 0 0 0 331 Reinforced Conc Bridge Railing 2 196 M. 196 0 0 0 0 358 Deck Cracking 2 1 ea. 1 0 0 0 359 Soffit of Concrete Deck or Slab 2 1 ea. 0 0 1 0 0 WORK REC01-MMATIONS - NONE Printed on:Monday 04/15/2013 12:40 PH 55C0372/AAAH/25593 City Council 23 — 105 8/4/2026 EXHIBIT 2 Page 3 of 4 Team Leader Ashraf Shenouda QRoFESSio Report Author Ashraf Shenouda c�0 �( �4 Ashraf F,y Inspected By A.Shenouda/KD.Henderson h Shenouda C *^ 4t I^ x No.64332Zia � 06/30/2013 CIVIL A raf Shenoud (Registered Civil Engineer) (Date) qtF OF Printed on:Monday 04/15/2013 12:40 PM 55C0372/AAAH/25593 City Council 23 — 106 8/4/2026 EXHIBIT 2 Page 4 of 4 STRUCTURE INVENTORY AND APPRAISAL REPORT w xxxxww+++++w+++ IDENTIFICATION ++++w+++x+xx++x w+xxxx+++xx++++++x++xx+xx+++x+x++x++++++w++++++ s (1) STATE NAME- CALIFORNIA 069 SUFFICIENCY RATING 79.5 (8) STRUCTURE NUMBER 55C0372 STATUS (5) INVENTORY ROUTE(ON/UNDER)- ON 1500MO620 HEALTH INDEX gg g (2) HIGHWAY AGENCY DISTRICT 12 PAINT CONDITION INDEX N/A (3) COUNTY CODE 059 (4) PLACE CODE 69000 ************* CLASSIFICATION ************* CODE (6) FEATURE INTERSECTED- SANTA ANA RIVER CHANNEL (112) NBIS BRIDGE LENGTH- YES y (7) FACILITY CARRIED- 5TH STREET (104) HIGHWAY SYSTEM- NOT ON NHS 0 (9) LOCATION- 0.6 MI E/O HARBOR BLVD (26) FUNCTIONAL CLASS- MINOR ARTERIAL URBAN 16 (11) MILEPOINT/KILOMETERPOINT 0 (100) DEFENSE HIGHWAY- NOT STRAHNET 0 (12) BASE HIGHWAY NETWORK- NOT ON NET 0 (101) PARALLEL STRUCTURE- NONE EXISTS N (13) LRS INVENTORY ROUTE & SUBROUTE (102) DIRECTION OF TRAFFIC- 2 WAY 2 (16) LATITUDE 33 DEG 44 MIN 56 SEC (103) TEMPORARY STRUCTURE- (17) LONGITUDE 117 DEG 54 MIN 32 SEC (105) FED.LANDS HWY- NOT APPLICABLE 0 (98) BORDER BRIDGE STATE CODE % SHARE 8 (110) DESIGNATED NATIONAL NETWORK - NOT ON NET 0 (99) BORDER BRIDGE STRUCTURE NUMBER (20) TOLL- ON FREE ROAD 3 (21) MAINTAIN- CITY OR MUNICIPAL HIGHWAY AGENCY 04 ******** STRUCTURE TYPE AND MATERIAL ********* (22) OWNER- CITY OR MUNICIPAL HIGHWAY AGENCY 04 (43) STRUCTURE TYPE MAIN:MATERIAL- CONCRETE CONT (37) HISTORICAL SIGNIFICANCE- NOT ELIGIBLE 5 TYPE- TEE BEAM CODE 204 (44) STRUCTURE TYPE APPR:MATERIAL- OTHER/NA **+***********+* CONDITION **************** CODE TYPE- OTHER/NA CODE 000 (58) DECK 6 (45) NUMBER OF SPANS IN MAIN UNIT 7 (59) SUPERSTRUCTURE 6 (46) NUMBER OF APPROACH SPANS 0 (60) SUBSTRUCTURE 7 (107) DECK STRUCTURE TYPE- CIP CONCRETE CODE 1 (61) CHANNEL & CHANNEL PROTECTION 9 (108) WEARING SURFACE / PROTECTIVE SYSTEM: (62) CULVERTS N A) TYPE OF WEARING SURFACE- CONCRETE CODE I ***'***** LOAD RATING AND POSTING ********* CODE B) TYPE OF MEMBRANE- NONE CODE 0 (31) DESIGN LOAD- MS-18 OR HS-20 5 C) TYPE OF DECK PROTECTION- NONE CODE 0 (63) OPERATING RATING METHOD- LOAD FACTOR 1 *************** AGE AND SERVICE *************** (69) OPERATING RATING- 62.9 (27) YEAR BUILT 1962 (65) INVENTORY RATING METHOD- LOAD FACTOR 1 (106) YEAR RECONSTRUCTED 2010 (66) INVENTORY RATING- 37.9 (42) TYPE OF SERVICE: ON- HIGHWAY-PEDESTRIAN 5 (70) BRIDGE POSTING- EQUAL TO OR ABOVE LEGAL LOADS 5 UNDER- WATERWAY 5 (41) STRUCTURE OPEN, POSTED OR CLOSED- A (28) LANES:ON STRUCTURE 04 UNDER STRUCTURE 00 DESCRIPTION- OPEN, NO RESTRICTION (29) AVERAGE DAILY TRAFFIC 13000 (30) YEAR OF ADT 2001 (109) TRUCK ADT 1 % **************** APPRAISAL **************** CODE (19) BYPASS, DETOUR LENGTH 2 KM (67) STRUCTURAL EVALUATION 6 *************** GEOMETRIC DATA ***'************ (68) DECK GEOMETRY 4 (48) LENGTH OF MAXIMUM SPAN 14.9 M (69) UNDERCLEARANCES, VERTICAL & HORIZONTAL N (49) STRUCTURE LENGTH 97.5 M (71) WATER ADEQUACY 9 (50) CURB OR SIDEWALK: LEFT 0.8 M RIGHT 0.8 M (72) APPROACH ROADWAY ALIGNMENT 7 (51) BRIDGE ROADWAY WIDTH CURB TO CURB 15.8 M (36) TRAFFIC SAFETY FEATURES 1000 (52) DECK WIDTH OUT TO OUT 19.5 M (113) SCOUR CRITICAL BRIDGES 8 (32) APPROACH ROADWAY WIDTH (W/SHOULDERS) 19.2 M ********** PROPOSED IMPROVEMENTS ********** (33) BRIDGE MEDIAN- NO MEDIAN 0 (75) TYPE OF WORK- CODE (34) SKEW 26 DEG (35) STRUCTURE FLARED NO (76) LENGTH OF STRUCTURE IMPROVEMENT M (10) INVENTORY ROUTE MIN VERT CLEAR 99.99 M (94) BRIDGE IMPROVEMENT COST (47) INVENTORY ROUTE TOTAL HORIZ CLEAR 15.8 M (95) ROADWAY IMPROVEMENT COST (53) MIN VERT CLEAR OVER BRIDGE RDWY 99.99 M (96) TOTAL PROJECT COST (54) MIN VERT UNDERCLEAR REF- NOT H/RR 0.00 M ( YEAR OF IMPROVEMENT COST ESTIMATE (1 (55) MIN LAT UNDERCLEAR RT REF- NOT H/RR 0.0 M 14)) FUTURE ADT 27239 (11 (56) MIN LAT UNDERCLEAR LT 0.0 M 55) YEAR OF FUTURE ADT 2035 +++++++++++x+++ NAVIGATION DATA *****++xx++++++ +++++++w++++w++ INSPECTIONS (38) NAVIGATION CONTROL- NOT APPLICABLE CODE N (90) INSPECTION DATE 03/13 (91) FREQUENCY 24 MO (111) PIER PROTECTION- CODE (39) NAVIGATION VERTICAL CLEARANCE (92) CRITICAL FEATURE INSPECTION: (93) CFI DATE 0.0 M A) FRACTURE CRIT DETAIL- NO MO A) (116) VERT-LIFT BRIDGE NAV MIN VERT CLEAR M B) UNDERWATER INSP- NO MO B) (40) NAVIGATION HORIZONTAL CLEARANCE 0.0 M C) OTHER SPECIAL INSP- NO MO C) Printed on:Monday 04/15/2013 12:40 PPI 55C0372/AAAH/25593 City Council 23 — 107 8/4/2026 EXHIRIT 7 Page I of 4 AWDEPARTMENT OF TRANSPORTATION Bridge Number 55C0372 Structure Maintenance & Investigations Facility Carried: 5TH STREET Location 0.6 MI E/O HARBOR BLVD 4kfbwno City SANTA ANA Inspection Date 04/26/2011 Inspection Type Bridge Inspection Report Routine FC Underwater Special Other L �1 I-i �1 I—I STRUCTURE NAME: SANTA ANA RIVER CHANNEL CONSTRUCTION INFORMATION Year Built 1962 Skew (degrees) : 26 Year Widened: N/A No. of Joints 3 Length (m) 97.5 No. of Hinges 2 Structure Description:Continuous 7-span CIP/RC T-girder (8 each) with RC pier walls and RC open end seat abutments, all supported upon concrete piles. Widening: South and north overhangs were widenined. Span Configuration (W) 11.0 m, 5 @ 14.9 m, 11.0 m (E) c/c T T Design Live Load: MS-18 OR HS-20 Inventory Rating: 37.2 metric tonnes Calculation Method: LOAD FACTOR Operating Rating: 61.6 metric tonnes Calculation Method: LOAD FACTOR PeTlit Rating PPPpp Posting Load Type 3: Legal Type 3S2:Legal Type 3-3:Lega1 DESCRIPTION 0r7 STRIICTU'R1e Deck X-Section: (N) 0.3 m br, 1.5 m sw, 15.8 m, 1.5 m sw, 0.3 m br (S) Total Width: 19.5 m Net Width: 15.8 m No. of Lanes: 4 Rail Description: Type 26 Rail Code 1000 Min. Vertical Clearance: Unimpaired DESCRIPTION UNDER STRUCTURE Channel Description: Concrete lined trapezoidal with bike/maintenance path under end spans. CONDITION TEXT REVISIONS The bridge was widened from both sides, some of the elements quantities will increase and some elements will change with different types as follows: Deck area was changed from 1724 m2 to 1501 m2; NBI #33 was modified from 2 (closed median w/o barrier) to 0 (no median) ; NBI #50A (Sidewalk Left) was modified from 0.8 m to 1.5 m; NBI #50B (Sidewalk Right) was modified from 0.8 m to 1.5 m; NBI #52 (Deck Width out to out) was modified from 17.7 m to 19.50 m; and The old metal rail was removed and replaced with concrete rail (type 26), so element # 337 was replaced with element #331 with the same quantity. The bridge has been seismically retrofitted at spans hinge #3 and #5. Element 4182 was added to ELI list (2 each) st. 1. Because the deck cracks were sealed with methacrylate, so that smart flag 358 was moved from state 3 to state 1. CONDITION OF STRUCTURE Printed on.Fri.day 06/03/2011 11753 AM 55C0372/AAAG/20851 City Council 23 — 108 8/4/2026 Page 2 of 4 CONDITION TEXT The concrete deck cracks were sealed with methacrylate. The soffit in all spans exhibits several transverse cracks with light white and brown efflorescence in all bays of spans #1, #2, #6 and #7. North girder at span 44 has a small spall at 3.0 m from east abutment. Pier wall #2 has a minor vertical crack < 0.5 mm wide. Pierwall #3 has a vertical severe crack at north end 2.0 mm wide; and two spalls +/- (500 X 200 X 100 ) mm under the north girder west fascia. Pier wall #4 has a minor vertical crack < 0.5 mm wide. Pier wall #5 has a spall (450 X 150 X 35) mm at the south end. Pier wall #6 has a spall (450 X 150 X 35) mm at the south end. CHANNEL/WATERWAY INVESTIGATION The channel was dry at the time of the inspection. All substructure elements were only inspected in spans #1, #6 & #7. MISCELLANEOUS Photos of this structure were taken and are included in this report. Vehicular access into the channel is from the southwest quadrant of McFadden Avenue, from the southwest quadrant of Edinger Avenue, from the southwest quadrant of Fifth Street, and from the northwest quadrant of Fairview Street, RT.1xMRNT TNCARf'T T(1N RATTN(3:4 Elem Total Qty in each Condition State No. Element Description Env Qty Units St. 1 St. 2 St. 3 St. 4 St. 5 12 Concrete Deck - Bare 2 1710 sq.m. 1710 0 0 0 0 110 Reinforced Cone Open Girder/Seam 2 760 M. 779 1 0 0 182 Other Type EQ Restrainer Cable 2 2 ea. 2 0 0 0 0 210 Reinforced Conc Pier Wall 2 117 M. 116 1 0 0 215 Reinforced Conc Abutment 2 39 M. 39 0 0 0 0 227 Reinforced Conc Submerged Pile 2 1 ea. 1 0 0 0 0 256 Slope Protection 2 2 ea. 2 0 0 0 0 301 Pourable Joint Seal 2 44 M. 44 0 0 304 Open Expansion Joint 2 98 M. 98 0 0 0 0 312 Enclosed/Concealed Bearing 2 4 ea. 4 0 0 0 0 331 Reinforced Conc Bridge Railing 2 196 M. 196 0 0 0 0 358 Deck Cracking 2 1 ea. 1 0 0 0 359 Soffit of Concrete Deck or Slab 2 1 ea. 0 0 1 0 0 WORK RECObDENDATIONS - NONE Printed on:Friday 06/03/2011 11:53 AM 55C0372/AAAG/20851 City Council 23 — 109 8/4/2026 - - - EDI--I I BIT 2 Page 3 of 4 Inspected By A.Shenouda/KD.Henderson QOFrSSiON 4�0 Ashraf y Shenouda r Ashraf Shen,,Iuda (Registered Civil Engineer) cc No.64332 70 # 0613012011 # �.� CIVIL Of ak%i Printed on:Friday 06/03/2011 11:53 AM 55C0372/AAAG/20851 City Council 23 — 110 8/4/2026 )"BIT2 Page 4 of 4 STRUCTURE INVENTORY AND APPRAISAL REPORT +#+*+*+++t+++#++ IDENTIFICATION +rr+x+++r++++++ r+++**+++++++++++++++#++r+rx•+++++++r+x+++r++tt SUFFICIENCY RATING = 79.5 (1) STATE NAME- CALIFORNIA 069 STATUS (8) STRUCTURE NUMBER 55C0372 (5) INVENTORY ROUTE(ON/UNDER)- ON ISOOM0620 HEALTH INDEX 9919 (2) HIGHWAY AGENCY DISTRICT 12 PAINT CONDITION INDEX = N/A 3) COUNTY CODE C59 **+*+#*****+* CLASSIFICATION ww+****+w+w+* CODE { (4) PLACE CODE 69000 (6) FEATURE INTERSECTED- SANTA ANA RIVER CHANNEL (112) NBIS BRIDGE LENGTH- YES Y (7) FACILITY CARRIED- 5TH STREET (104) HIGHWAY SYSTEM- NOT ON NHS 0 (9) LOCATION- 0.6 MI E/O HARBOR BLVD (26) FUNCTIONAL CLASS- MINOR ARTERIAL URBAN 16 (11) MILEPOINT/KILOMETERPOINT 0 (100) DEFENSE HIGHWAY- NOT STRAHNFT 0 (12) BASE HIGHWAY NETWORK- NOT ON NET 0 (101) PARALLEL STRUCTURE- NONE EXISTS N (13) IRS INVENTORY ROUTE & SUEROUTE (102) DIRECTION OF TRAFFIC- 2 WAY 2 (16) LATITUDE 33 DEG 44 MIN 56 SEC (103) TEMPORARY STRUCTURE- (17) LONGITUDE 117 DEG 54 MIN 32 SEC (105) FED.LANDS HWY- NOT APPLICABLE 0 (98) BORDER BRIDGE STATE CODE * SHARE % (110) DESIGNATED NATIONAL NETWORK - NOT ON NET 0 (99) BORDER BRIDGE STRUCTURE NUMBER (20) TOLL- ON FREE ROAD 3 (21) MAINTAIN- CITY OR MUNICIPAL HIGHWAY AGENCY 04 **t+w+*+ STRUCTURE TYPE AND MATERIAL ***+****+ (22) OWNER- CITY OR MUNICIPAL HIGHWAY AGENCY 04 (43) STRUCTURE TYPE MAIN:MATERTAL- CONCRETE CONT (37) HISTORICAL SIGNIFICANCE- NOT ELIGIBLE 5 TYPE- TEE BEAM CODE 204 (44) STRUCTURE TYPE APPR:MATERIAL- OTHER/NA *********++****# CONDITION ++****+*+******* CODE TYPE- OTHER/NA CODE 000 (58) DECK 6 (45) NUMBER OF SPANS IN MAIN UNIT 7 (59) SUPERSTRUCTURE 6 (46) NUMBER OF APPROACH SPANS 0 (60) SUBSTRUCTURE 7 (107) DECK STRUCTURE TYPE- CIP CONCRETE CODE 1 (61) CHANNEL & CHANNEL PROTECTION 9 (106) WEARING SURFACE / PROTECTIVE SYSTEM: (62) CULVERTS N A) TYPE OF WEARING SURFACE- CONCRETE CODE 1 **t#t*+** LOAD RATING AND POSTING *+++***** CODE B) TYPE OF MEMBRANE- NONE CODE 0 (31) DESIGN LOAD- MS-18 OR HS-20 5 C) TYPE OF DECK v1EUTION- NONE CODE 0 (63) OPERATING RATING METHOD- LOAD FACTOR 1 t+++++**++++r*t AGE AND SERVICE +*+x++r++r++*r+ (64) OPERATING RATING- 61.6 (27) YEAR BUILT 1962 (65) INVENTORY RATING METHOD- LOAD FACTOR 1 (106) YEAR RECONSTRUCTED 0000 (66) INVENTORY RATING- 37.2 (42) TYPE OF SERVICE: ON- HIGHWAY-PEDESTRIAN 5 (70) BRIDGE POSTING- EQUAL TO OR ABOVE LEGAL LOADS 5 UNDER- WATERWAY 5 (41) STRUCTURE OPEN, POSTED OR CLOSED- A (28) LANES:ON STRUCTURE 04 UNDER STRUCTURE 00 (29) AVERAGE ➢AILY TRAFFIC 13000 DESCRIPTION- OPEN, NO RESTRICTION (30) YEAR OF ADT 2001 (109) TRUCK ADT 1 * **+x**►t■#xw* APPRAISAL +++rw*#*#*rt++t* CODE (19) BYPASS, DETOUR LENGTH 2 KM (67) STRUCTURAL EVALUATION 6 x*****xxw++***t GEOMETRIC DATA *t++###r+++*}+tr (68) DECK GEOMETRY 4 (48) LENGTH OF MAXIMUM SPAN 14.9 M (69) UNDERCLEARANCES, VERTICAL & HORIZONTAL N (49) STRUCTURE LENGTH 97.5 M (71) WATER ADEQUACY 9 (50) CURB OR SIDEWALK: LEFT 0.8 M RIGHT 0.8 M (72) APPROACH ROADWAY ALIGNMENT 7 (51) BRIDGE ROADWAY WIDTH CURB TO CURB 15.8 M (36) TRAFFIC SAFETY FEATURES 1000 (52) DECK WIDTH OUT TO OUT 19.5 M (113) SCOUR CRITICAL BRIDGES 8 (32) APPROACH ROADWAY WIDTH (W/SHOUI.OERS) 19.2 M ********** PROPOSED IMPROVEMENTS ***x+***** (33) BRIDGE MEDIAN- NO MEDIAN 0 (75) TYPE OF WORK- SUP/SUB REHAB CODE 35 (34) SKEW 26 DEG (35) STRUCTURE FLARED NO (76) LENGTH OF STRUCTURE IMPROVEMENT 97.5 M (10) INVENTORY ROUTE MIN VERT CLEAR 99.99 M (94) BRIDGE IMPROVEMENT COST $1,724,000 (47) INVENTORY ROUTE TOTAL HORIZ CLEAR 15.8 M (95) ROADWAY IMPROVEMENT COST $344,800 (53) MIN VERT CLEAR OVER BRIDGE RDWY 99.99 M (96) TOTAL PROJECT COST $2,896,320 (54) MIN VERT UNDERCLEAR REF- NOT H/RR 0.00 M (97) YEAR OF IMPROVEMENT COST ESTIMATE 2010 (55) MIN LAT UNDERCY.EAR RT REF- NOT H/RR 0.0 M (114) FUTURE ADT 26701 (56) MIN LAT UNDERCLEAR LT 0.0 M (115) YEAR OF FUTURE ADT 2029 +++**#x+++**#x* NAVIGATION DATA ++t++##++++***+ ++++rr++++*+++r INSPECTIONS **+++*+###*+**+ (38) NAVIGATION CONTROL- NOT APPLICABLE CODE N (90) INSPECTION DATE 04/11 (91) FREQUENCY 24 MO (111) PIER PROTECTION- CODE (92) CRITICAL FEATURE INSPECTION: (93) CFI DATE (39) NAVIGATION VERTICAL CLEARANCE 0.0 M A) FRACTURE CRIT DETAIL- NO MO A) (116) VERT-LIFT BRIDGE NAV MIN VERT CLEAR M B) UNDERWATER INSP- NO MO By (40) NAVIGATION HORIZONTAL CLEARANCE 0.0 M C) OTHER SPECIAL INSP- NO MO C) Printed on:Friday 06/03/2011 11:53 AM 55C0372/AAAG/20851 City Council 23 — 111 8/4/2026 EXHIBIT 2 Page 1 of 4 DEPARTMENT OF TRANSPORTATION Bridge Hum-her 55C0372 &AV Structure Maintenance & Investigations Facility Carried: 5TH STREET Location 0.6 MI E/O HARBOR BLVD City SANTA ANA Inspection Date : 02/17/2009 Inspection Type Bridge Inspection Report Routine PC Underwater Special Other rl F-I F-I rI EI STRUCTURE NAME: SANTA ANA RIVER CHANNEL CONSTRUCTION INFORMATION Year Built 1962 Skew (degrees) : 26 Year Widened: N/A No. of Joints 3 Length (m) 97.5 No. of Hinges 2 Structure Description: Continuous 7-span CIP/RC T-girder (8 each) with RC pier walls and RC open end seat abutments, all supported upon concrete piles. Span Configuration (W) 11.0 m, 5 @ 14.9 m, 11.0 m (E) c/c LOAD CAPACITY AND RATINGS Design Live Load: MS-18 OR HS-20 Inventory Rating: 37.2 metric tonnes Calculation Method: LOAD FACTOR Operating Rating: 61.6 metric tonnes Calculation Method: LOAD FACTOR Permit Rating ppppp Posting Load Type 3: Legal Type 3S2:Legal Type 3-3:Legal DESCRIPTION ON STRUCTURE Deck X-Section: (N) 0.1 m br, 0.8 m cu, 15.6 m, 0.6 m cu, 0.1 m br (S) Total Width: 17.7 m Net Width: 15.8 m No. of Lanes: 4 Rail Description: MBGR w/raised curb Rail Code 1000 Min. Vertical Clearance: Unimpaired DESCRIPTION UNDER STRUCTURE Channel Description: Concrete lined trapezoidal with bike/maintenance path under end spans. CONDITION TEXT REVISIONS Element #110: a quantity of 1 m was moved from st. 1 to st. 2. Smart flag 358 was changed from st. 2 to st. 3. Smart flag 358 was changed from st. 2 to st. 3. CONDITION OF STRUCTURE Due to heavy rain in the previous days, there is only access to spans #1, #6 and V. There are various minor spalls in the concrete deck; and there are some deck spalls were patched with A/C. The concrete deck exhibits several transverse cracks, moderate in size and minor to moderate in density. The pourable joint seal continues to fail, i.e., it is cracking, breaking up and flaking out. Printed on-.Monday 04/27/2009 02:27 PM 55C0372/AAAF/15936 City Council 23 — 112 8/4/2026 EXHIBIT 2 Page 2 of 4 CONDITION TEST The expansion joint material along the longitudinal joint has fallen off and debris is lightly impacting joint. The soffit exhibits several transverse cracks with light white and brown efflorescence in all bays of spans #1, #2, #6 and #7. North girder at span #4 has a small spall at 3.0 in from east abutment. There is one vertical severe crack at pierwall #3 at north end. CHANNEL/WATERWAY INVESTIGATION The water in the channel was 0.5 m deep through spans #2 to #6. No underwater investigation was necessary. All substructure elements were only inspected in spans #1, #6 & V. MISCELLANEOUS Vehicular access into the channel is from the southwest quadrant of McFadden Avenue, from the southwest quadrant of Edinger Avenue, from the southwest quadrant of Fifth Street, and from the northwest quadrant of Fairview Street. ELEMENT INSPECTION RATINGS F#Elem Element Description Env Total Units Qty in each Condition State Qty St. 1 St. 2 St. 3 St. 4 St. 5 101 12 Concrete Deck - Bare 2 1710 sq.m. 0 1710 0 0 0 101 110 Reinforced Conc Open 2 780 M. 779 1 0 0 Girder/Beam 101 210 Reinforced Conc Pier Wall 2 117 M. 116 1 0 0 101 215 Reinforced Conc Abutment 2 39 M. 39 0 0 0 0 101 227 Reinforced Conc Submerged Pile 2 1 ea. 1 0 0 0 0 101 256 Slope Protection 2 2 ea. 2 0 0 0 0 101 301 Pourable Joint Seal 2 44 M. 26 10 8 101 304 Open Expansion Joint 2 98 m. 98 0 0 0 0 101 312 Enclosed/Concealed Bearing 2 4 ea. 4 0 0 0 0 101 337 Metal Railing (W6X25 Posts) 2 196 M. 194 2 0 0 101 358 Deck Cracking 2 1 ea. 0 0 1 0 01 359 Soffit of Concrete Deck or Slab 2 1 ea. 0 0 1 0 0 WORK RECOMMENDATIONS RecDate: 02/27/2007 EstCost: Clean and seal the concrete deck cracks Action : Deck-Methacrylate StrTarget: 2 YEARS by coating the bridge deck with Work By: LOCAL AGENCY DistTarget: methacrylate. Status : PROPOSED EA: RecDate: 02/27/2007 EstCost: patch all the minor spalls in the Action : Deck-Patch spalls StrTarget: 2 YEARS concrete deck; and repatch the deck Work By: LOCAL AGENCY DistTarget: spalls which were previously patched with Status . PROPOSED EA: A/C. Remove A/C patching and repair with epoxy bonded cement mortar. Printed on:Monday 04/27/2009 02:27 PM 55C0372/AAAF/15936 City Council 23 — 113 8/4/2026 EXHIBIT 2 Page 3 of 4 Inspected By m A.Shenouda/M.Zolfaghari S.SNfy�G� � Z D No.C 64332 Registered Civil Engineer ti z * .June 30d� * , Printed on.Monday 04/27/2009 02:27 PM 55C0372/AAAF/15936 City Council 23 — 114 8/4/2026 EXHIBIT 2 Page 4 of 4 STRUCTURE INVENTORY AND APPRAISAL REPORT IDENTIFICATION SUFFICIENCY RATING = 764 (1) STATE NAME- CALIFORNIA 069 STATUS STRUCTURALLY DEFICIENT (8) STRUCTURE NUMEER 55C0372 HEALTH INDEX g5,q (5) INVENTORY ROUTE(ON/UNDER)- ON 1500M0620 (2) HIGHWAY AGENCY DISTRICT 12 PAINT CONDITION INDEX = N/A (3) COUNTY CODE 059 (4) PLACE CODE 69000 *""**+****+*" CLASSIFICATION ********"*+ri CODE (6) FEATURE INTERSECTED- SANTA ANA RIVER CHANNEL (112) NBIS BRIDGE LENGTH- YES Y (7) FACILITY CARRIED- 5TH STREET (104) HIGHWAY SYSTEM- NOT ON NHS 0 (9) LOCATION- 0.6 MI E/O HARBOR BLVD (26) FUNCTIONAL CLASS- MINOR ARTERIAL URBAN 16 (11) MILEPOINT/KILOMETERPOINT 0 (100) DEFENSE HIGHWAY- NOT STRAHNET 0 (12) BASE HIGHWAY NETWORK- NOT ON NET 0 (101) PARALLEL STRUCTURE- NONE EXISTS N (13) LRS INVENTORY ROUTE & SUBROUTE 00 (1021 ❑IRECTION OF TRAFFIC- 2 WAY 2 (16) LATITUDE 33 DEG 44 MIN 56 SEC (103) TEMPORARY STRUCTURE- (17) LONGITUDE 117 DEG 54 MIN 32 SEC (105) FED.LANDS HWY- NOT APPLICABLE 0 (98) BORDER BRIDGE STATE CODE SHARE (110) DESIGNATED NATIONAL NETWORK - NOT ON NET 0 (99) BORDER BRIDGE STRUCTURE NUMBER (20) TOLL- ON FREE ROAD 3 (21) MAINTAIN- CITY OR MUNICIPAL HIGHWAY AGENCY 04 ****++*w STRUCTURE TYPE AND MATERIAL *****•*** (22) OWNER- CITY OR MUNICIPAL HIGHWAY AGENCY 04 (43) STRUCTURE TYPE MAIN:MATERIAL- CONCRETE CONT (37) HISTORICAL SIGNIFICANCE- NOT ELIGIBLE 5 TYPE- TEE BEAM CODE 204 (44) STRUCTURE TYPE APPR:MATERIAL- r+r++aa++*+++++r CONDITION r+•+a+xx+r+ri+x+ CODE TYPE- CODE (58) DECK 4 (45) NUMBER OF SPANS IN MAIN UNIT 7 (59) SUPERSTRUCTURE 6 (46) NUMBER OF APPROACH SPANS 0 (60) SUBSTRUCTURE 7 (107) DECK STRUCTURE TYPE- CIP CONCRETE CODE 1 (61) CHANNEL & CHANNEL FRure:CTION 9 (108) WEARING SURFACE / PROTECTIVE SYSTEM: (62) CULVERTS N A) TYPE OF WEARING SURFACE- CONCRETE CODE 1 **+*"++** LOAD RATING AND POSTING ********* CODE B) TYPE OF MEMBRANE- NONE CODE 0 (31) DESIGN LOAD- MS-18 OR HS-20 5 C) TYPE OF DECK PROTECTION- NONE CODE 0 (63) OPERATING RATING METHOD- LOAD FACTOR 1 *++x++rxa+a++x+ AGE AND SERVICE rasa+++++*r+ava (64) OPERATING RATING- 61.6 (27) YEAR BUILT 1962 (65) INVENTORY RATING METHOD- LOAD FACTOR 1 (106) YEAR RECONSTRUCTED 0000 (66) INVENTORY RATING- 37.2 (42) TYPE OF SERVICE: ON- HIGHWAY-PEDESTRIAN 5 (70) BRIDGE POSTING- EQUAL TO OR ABOVE LEGAL LOADS 5 UNDER- WATERWAY 5 (41) STRUCTURE OPEN, POSTED OR CLOSED- A (28) LANES:ON STRUCTURE 04 UNDER STRUCTURE 00 DESCRIPTION- OPEN, NO RESTRICTION (29) AVERAGE DAILY TRAFFIC 13000 (30) YEAR OF ADT 2001 (109) TRUCK ADT 1 1 +*********+***** APPRAISAL ***************+ CODE (19) BYPASS, DETOUR LENGTH 2 KM (67) STRUCTURAL EVALUATION 6 GEOMETRIC DATA ********+******* (68) DECK GEOMETRY 4 (48) LENGTH OF MAXIMUM SPAN 14.9 M (69) UNDERCLEARANCES, VERTICAL & HORIZONTAL N (49) STRUCTURE LENGTH 97.5 M (71) WATER ADEQUACY 9 (50) CURB OR SIDEWALK: LEFT 0.8 M RIGHT 0.8 M (72) APPROACH ROADWAY ALIGNMENT 7 (51) BRIDGE ROADWAY WIDTH CURB TO CURB 15.8 M (36) TRAFFIC SAFETY FEATURES 1000 (52) DECK WIDTH OUT TO OUT 17.7 M (113) SCOUR CRITICAL BRIDGES 8 (32) APPROACH ROADWAY WIDTH (W/SHOULDERS) 19.2 M **vrrr++++ PROPOSED IMPROVEMENTS ****+***** (33) BRIDGE MEDIAN- CLOSED (NO BARRIER) 2 (75) TYPE OF WORK- CODE (34) SKEW 26 DEG (35) STRUCTURE FLARED NO (76) LENGTH OF STRUCTURE IMPROVEMENT M (10) INVENTORY ROUTE MIN VERT CLEAR 99.99 M (94) BRIDGE IMPROVEMENT COST $741,320 (47) INVENTORY ROUTE TOTAL HORIZ CLEAR 15.8 M (95) ROADWAY IMPROVEMENT COST $148,264 (53) MIN VERT CLEAR OVER BRIDGE RDWY 99.99 M (96) TOTAL PROJECT COST $BB9,584 (54) MIN VERT UNDERCLEAR REF- NOT H/RR 0.00 M (97) YEAR OF IMPROVEMENT COST ESTIMATE 2009 (55) MIN LAT UNDERCLEAR RT REF- NOT H/RR 0.0 M (114) FUTURE ADT 26701 (56) MIN LAT UNDERCLEAR LT 0.0 M (115) YEAR OF FUTURE ADT 2029 +++r+r+++++++++ NAVIGATION DATA vwi+++++++x ry w+ *++xx+x+a•+rr+r INSPECTIONS r+a+++x+r+x++*+ (38) NAVIGATION CONTROL- NOT APPLICABLE CODE N (90) INSPECTION DATE 02/09 (91) FREQUENCY 24 MO (111) PIER PROTECTION- CODE (39) NAVIGATION VERTICAL CLEARANCE 0.0 M (92) CRITICAL FEATURE INSPECTION: (93) CFI DATE A) FRACTURE CRIT DETAIL- NO MO A) (116) VERT-LIFT BRIDGE NAV MIN VERT CLEAR M B) UNDERWATER INSP- NO MO B) (40) NAVIGATION HORIZONTAL CLEARANCE 0.0 M C) OTHER SPECIAL INSP- NO MO C) Printed on:Monday 04/27/2009 02:27 PM 55C0372/AAAF/15936 City Council 23 — 115 8/4/2026 EXHIBIT 2 California Department of Transportation Division of Maintenance Structure Maintenance and Investigations BRIDGE NSPECTION CORDS NFORMATION SYSTEM The requested documents have been generated by BIRIS. These documents are the property of the California Department of Transportation and should be handled in accordance with Deputy Directive 55 and the State Administrative Manual. Records for "Confidential" bridges may only be released outside the Department of Transportation upon execution of a confidentiality agreement. City Council 23 — 116 8/4/2026 Department of Transportation-Division of Maintenance Mainte BRIDGE INSPECTION REPORT 4r* _ EX_H�B�T2 Routine Inspectionaffim_w -- BRIDGE NO.: STRUCTURE NAME: INSPECTION DATE: 55CO047 SANTIAGO CREEK CHANNEL February 7, 2023 BRIDGE LOCATION INFORMATION (9)LOCATION 0.3 MI N SANTA CLARA AVE (7)FACILITY CARRIED FLOWER ST (11)POSTMILE 0 (6)FEATURE INTERSECTED SANTIAGO CREEK CHANNEL (16)LATITUDE 33'46'13.83" (5)INVENTORY RTE(ON/UNDER) ON 150000000 (17)LONGITUDE 117'52'33.61" (104)ON NATIONAL HIGHWAY SYSTEM NOT ON NHS STRUCTURAL HEALTH CONDITION SUMMARY INFORMATION (58)DECK 5 FAIR DECK AREA(M)2 705 (59)SUPERSTRUCTURE 7 GOOD SUFFICIENCY RATING 92.4 (60)SUBSTRUCTURE 7 GOOD PAINT CONDITION N/A (62)CULVERT N N/A(NBI) STRUCTURALLY DEFICIENT(SD)STATUS NOT SD (67)STRUCTURE EVALUATION 7 ABOVE MIN CRITERIA (113)SCOUR 8 STABLE ABOVE FOOTING PHOTOGRAPH IDENTIFICATION N F y - pll,. III�IIII �_� Routine-Roadway View(02/13/2019) Routine-Elevation View(02/13/2019) r Routine-Underside View(02/20/2015) TEAM LEADER Nelson N. Vo o QR13FESS/0,yq� REPORT AUTHOR Nelson N. Vo Edwin Mah INSPECTED BY NN.Vo/E.Mah No. 27141 jO Exp. 03/31/2025 9/11/2023 CIVIL Edwin Mah (Registered Civil Engineer) Date tE `FD�P City Council 23 — 117 4/2026 Printed on: Monday 09/11/2023 06:55 PM Page Department of Transportation-Division of Maintenance Structure Maintenance&Investigations STRUCTUREOVERVIEW AGENCY INFORMATION INSPECTION INFORMATION (1)STATE NAME CALIFORNIA 069 (90)INSPECTION DATE 02/23(91)FREQUENCY 24 MO (2)HIGHWAY DISTRICT 12 (92)CRITICAL FEATURE INSPECTION (93) CFI DATE (3)COUNTY CODE (55)ORANGE A)NSTM INSP N-NO MO A) N/A (4)PLACE CODE (69000)SANTA ANA B) UNDERWATER INSP N-NO MO B) N/A (21)MAINTAIN 04 CITY OR MUNICIPAL HI C)OTHER SPECIAL INSP N-NO MO C) N/A (22)OWNER 04 CITY OR MUNICIPAL HI (98)BORDER BRIDGE STATE CODE N/A %SHARE N/A (99)BORDER BRIDGE STRUCTURE NUMBER N/A CONSTRUCTION INFORMATION (27) YEAR BUILT 1930 (45)MAIN SPANS 4 (43a) STRUCTURE TYPE MAIN 1: CONCRETE (106)YEAR MODIFIED N/A (46)APPR SPANS 0 (43b) DESIGN TYPE MAIN 04:TEE BEAM (34)SKEW 45 (48)MAX SPAN(M) 11 (44a) STRUCTURE TYPE APPR 0: OTHER/NOT APPLICABLE (49)LENGTH (M) 44.5 (35)STR FLARE 0-NO (44b) DESIGN TYPE APPR 00: OTHER/NOT APPLICABLE (112)NBIS BR LENGTH Y JOINTS 5 NO.OF HINGES 0 STRUCTURE DESCRIPTION Simply supported 4-span CIP/RC T-girder(11 each)with RC pier walls and RC closed end backfilled cantilever abutments, all supported on spread footings. SPAN CONFIGURATION (S)4 @ 36.0 feet(N). OPERATIONAL INF• ' • LOAD CAPACITY (31)DESIGN LOAD 4 M 18 (H 20) (65)CALC METHOD 8 LRFR RATING FACTOR (66)INVENTORY RATING RF= 1.10 (63)CALC METHOD 8 LRFR RATING FACTOR (64)OPERATING RATING RF= 1.48 (70)BRIDGE POSTING 5 AT/ABOVE LEGAL LOADS (41)STRUCTURE STATUS A-OPEN, NO RESTRICTION PERMIT RATING PPPPP OVERLAY THICKNESS 0 inches POSTING LOADS Safe Existing Posting Loads Ordinance/Order Signs Additional Ordinance/Order Requirements Type 3 Legal N/A N/A U.S.Tons NONE Type 3S2 Legal N/A N/A U.S.Tons Type 3-3 Legal N/A N/A U.S.Tons Speed 25 N/A N/A MPH Additional Signs NONE Posting Date N/A Load Rating Summary Date 08/28/15 Load Rating Type Calculated Load Rating Tool-Date BrR 6.7.0 AASHTO-08/28/15 MINIMUM VERTICAL CLEARANCE MINIMUM LATERAL UNDERCLEARANCE (53)MIN VERT CLEAR OVER BRIDGE RDWY Unimpaired (55)MIN LAT UNDERCLEAR RT REF N-NOT H/RR 0.0 M (54)MIN VERT UNDERCLEAR REF N-NOT H/RR 0.00 M (56)MIN LAT UNDERCLEAR LT 0.0 M City Council 23 — 118 8/4/2026 Printed on: Monday 09/11/2023 06:55 PM Department of Transportation-Division of Maintenance Structure Maintenance&Investigations CONDITION IN • ' • INSPECTION COMMENTARY SCOPE AND ACCESS A complete routine inspection was performed by walking on and around the bridge to inspect all visible elements of the bridge structure. Bridge deck was inspected by walking on shoulder. Soffit and all substructure were inspected by walking underneath the bridge. The channel is dry. There is no need for a special equipment to inspect this structure. DECK AND ROADWAY AC Roadway is in good condition at the northerly abutment. The bridge deck has several small deck spalls scattering throughout the entire deck. The bridge deck has numerous diagonal deck cracks at each span up to 0.06 inches wide and 16.0 inches in spacing. In addtion, there is an area of bridge deck that has been covered with Asphalt, northerly abutment. Type A joint seal (1.0 to 1.5 inches gap at 70.0 degrees of Fahrenheit)has been cracking, disbonding completely at both abutment joint locations and hinges, mainly at northerly abutment. Between bridge and street sidewalks have two triangular spalls(36.0 inches L x 6.0 inches W x 1.0 inch D and 8.0 inches L x 6.0 inches W x 1.0 inch D)right at the southwest corner of southerly abutment joint location. Both concrete bridge railings were painted. PCC approach and departure slabs are fairly new at the southerly abutment location. The northerly abutment joint seal is covered with AC roadway at the approach. SUPERSTRUCTURE There is no notable distress observed at the time of inspection. SUBSTRUCTURE There is a debris at pier wall 3 easterly end that has been accumulating in the front at 10.0 feet wide and 5.0 feet deep. In addition,the tree is laying down at easterly end of pier wall 3; and this tree can be a cause of a large hole at this location at(30.0 feet wide x 40.0 feet long x 4.0 feet deep)southeast corner of spans 2 and 3. The work recommendation has been made back in 02/20/2015 but it has not done yet. SAFE LOAD CAPACITY The load rating for this structure is calculated on 08/28/2015 by SMI Ratings Branch using BrR 6.8.0 AASHTO analysis, and the load rating summary sheet is archived on 08/28/2015. SPECIAL • N INFORMATIO STEEL INVESTIGATION DETAILS -NOT APPLICABLE FOR THIS BRIDGE. UNDERWATER INVESTIGATION DETAILS - NOT APPLICABLE FOR THIS BRIDGE. City Council 23 — 119 8/4/2026 Printed on: Monday 09/11/2023 06:55 PM Page 3 of 6 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations DECK AND ROADWAY DECK CROSS SECTION (W) 1.3 feet br, 5.0 feet sw, 39.3 feet, 5.0 feet sw, 1.3 feet br(E). DECK GEOMETRY DECK ROADWAY/OPERATIONAL INFORMATION (49) LENGTH 44.5 M (42a) TYPE OF SERVICE 5-HIGHWAY-PEDESTRIAN (51) NET WIDTH 12.0 M (12) BASE HIGHWAY NETWORK 0-NOT ON NET (52) TOTAL WIDTH 15.8 M (13) LRS INVENTORY RTE&SUBRTE (50) CURB OR SIDEWALK LEFT 1.5 M RIGHT 1.5 M (104) NATIONAL HIGHWAY SYSTEM 0-NOT ON NHS (32) APPROACH RDWY WIDTH 19.8 M (26) FUNCTIONAL CLASS 19-LOCAL URBAN (33) BRIDGE MEDIAN 0 NO MEDIAN (100) DEFENSE HIGHWAY 0-NOT STRAHNET DECK STRUCTURE INFORMATION (101) PARALLEL STRUCTURE N-NONE EXISTS (107) DECK STRUCTURE TYPE 1-CIP CONCRETE (102) DIRECTION OF TRAFFIC 2-2 WAY (108) WEARING SURFACE/PROTECTIVE SYSTEM (10) INVENTORY ROUTE MIN VERT CLEAR 99.99 M A) TYPE OF WEARING SURFACE 1-CONCRETE (47) INVENTORY ROUTE TOTAL HORIZ CLEAR 12.0 M B) TYPE OF MEMBRANE 0-NONE (68) DECK GEOMETRY 5 ABOVE TOLERABLE C) TYPE OF DECK PROTECTION 0-NONE (72) APPR ROADWAY ALIGN 8 EQUAL DESIRABLE CRIT OVERLAY THICKNESS(inches) 0 inches (105) FEDERAL LANDS HWY 0-NOT APPLICABLE (29) AVERAGE DAILY TRAFFIC 5500 (110) DESIGNATED NATIONAL NETWORK 0-NOT ON NET (30) YEAR OF ADT 2021 (109) TRUCK ADT% 1 % (20) TOLL 3-ON FREE ROAD (19) BYPASS, DETOUR LENGTH 2 KM (28a) LANES 2 (114) FUTURE ADT 10688 SPEED 25 (115) YEAR OF FUTURE ADT 2041 (103) TEMPORARY STRUCTURE N/A (37) HISTORICAL SIGNIFICANCE 5: NOT ELIGIBLE FOR NRHP DECK ELEMENT INSPECTION RATINGS AND NOTES (58) DECK RATING r 5 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 16 Top Flange-RC 2 703 sq.m 496 207 0 0 1080 Delamination/Spall/Patched Area 2 7 0 7 0 0 1130 Cracking (RC and Other) 2 200 0 200 0 0 (16)Top Flange-RC Deck cracks with numerous minor deck spalls. (16-1080)Delamination/Spall/Patched Area The bridge deck has several small deck spalls scattering throughout the entire deck. (16-1130)Cracking (RC and Other) The bridge deck has numerous diagonal deck cracks at each span up to 0.05 inches wide, 16.0 inches in spacing. The bridge deck has random diagonal soffit cracks with white efflorescence inside most bays mainly bays#2 and#3 throughout all spans. JOINT APPROACH . RAIL INFORMATION (36a)Rail Code 1 (36b)Transition 1 (36c)Appr Guardrail 1 (36d)Appr Guardrail End 0 Roadway Speed 25 MPH JOINT/APPROACH/RAIL ELEMENT INSPECTION RATINGS AND NOTES Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Oty CS 1 CS 2 CS 3 CS 4 301 Joint-Pourable Seal 2 110 m 0 0 40 70 2330 Seal Damage(Joints) 2 110 0 0 40 70 (301)Joint-Pourable Seal Dlchnnrling and rrrarking City Council 23 — 120 8/4/2026 Printed on: Monday 09/11/2023 06:55 PM Department of Transportation-Division of Maintenance Structure Maintenance&Investigations JOINT - APPROACH RAIL JOINT/APPROACH/RAIL ELEMENT INSPECTION RATINGS AND NOTES Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 (301-2330)Seal Damage(Joints) All joints seals of the pourable joints are failed completely. 321 Approach Slab-RC 2 148 sq.m 148 0 0 0 (321)Approach Slab-RC There were no significant defects noted. Approach and departure slabs are with Asphalt ovelay on top. 331 Railing-RC 2 90 m 90 0 0 0 (331)Railing-RC There were no significant defects noted. SUPERSTRUCTURE SUPERSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (59)SUPERSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 110 Girder/Beam-RC 2 489 m 489 0 0 0 (110)Girder/Beam-RC There were no significant defects noted. 182 EQ Restrainer Cable-Other 2 15 ea. 15 0 0 0 (182)EQ Restrainer Cable-Other There were no significant defects noted. SUBSTRUCTURE DESCRIPTION UNDER STRUCTURE (42b) TYPE OF SERVICE UNDER 5-WATERWAY (38) NAVIGATION CONTROL N: NOT APPLICABLE (69) UNDERCLEARANCES V-H N NOT APPLICABLE (NBI) (111) PIER PROTECTION N/A (71) WATER ADEQUACY 8 EQUAL DESIRABLE (39) NAVIGATION VERTICAL CLEARANCE 0.0 M (61) CHANNEL PROTECTION 8 PROTECTED (116) VERT-LIFT BRIDGE NAV MIN VERTICAL CLEAR M (113) SCOUR 8 STABLE ABOVE FOOTING (40) NAVIGATION HORIZONTAL CLEARANCE 0.0 M SCOUR POA DATE N/A CHANNEL DESCRIPTION Natural earth trapezoidal with a cobbled earth invert. SUBSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (60)SUBSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 210 Pier Wall-RC 2 66 m 63 3 0 0 1130 Cracking (RC and Other) 2 3 0 3 0 0 (210-1130)Cracking (RC and Other) Pier wall#2 exhibits three vertical cracks 1.0 mm wide at G#3,#4 and#9. Pier wall#3 exhibits four vertical cracks 0.5 mm wide. Pier wall#4 exhibits three vertical cracks 0.5 mm wide. 215 Abutment-RC 2 68 m 67 1 0 0 1oRn Delamination/Small/Patched Area 9 1 n 1 n n Printed on: Monday 09/11/2023 06:55 PM Department of Transportation-Division of Maintenance Structure Maintenance&Investigations SUBSTRUCTURE SUBSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (60)SUBSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 (215-1080) Delamination/Spall/Patched Area North abutment cap exhibits a spall 2.5 X 1 ft X 1 ft, part of this spall should support the westerly girder,therefore bearing area of 6" of an equilateral triangle was lost. 234 Pier Cap-RC 2 1 m 1 0 0 0 (234) Pier Cap-RC The piles were not exposed for visual inspection. No indication of pile distress was noted in any substructure element. There were no significant defects noted. WORK RECOMMENDATIONS DECK WORK RECOMMENDATIONS Rec Date 02/01/2021 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Deck-Misc. Str Target ROUTINE EA Sawcut, remove all loose material; and then, patch sidewalk spall with cement mortar concrete as the following location below: Between bridge and street sidewalks have two triangular spalls(36.0 inches L x 6.0 inches W x 1.0 inch D and 8.0 inches L x 6.0 inches W x 1.0 inch D)right at the southwest corner of southerly abutment joint location. Rec Date 02/12/2019 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Deck-Methacrylate Str Target ROUTINE EA Prior to seal deck cracks with Methacrylate. Contractors need to clean and patch all deck spalls. JOINT/APPR/RAIL WORK RECOMMENDATIONS Rec Date 10/04/1995 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Joints-Repair/Clean Str Target ROUTINE EA Replace the deteriorated Type A joints seal as follows: South Abutment:Width of joint is 1.75 inches at 55.0 degrees Fahrenheit. Pier wall 2:Width of joint is 0.5 inches at 55.0 degrees Fahrenheit. Pier wall 3:Width of joint is 1.5 inches at 55.0 degrees Fahrenheit. Pier wall 4:Width of joint is 0.5 inches at 55.0 degrees Fahrenheit. North Abutment:Width of joint is 1.75 inch at 55.0 degrees Fahrenheit. SUPERSTRUCTURE WORK RECOMMENDATIONS - NONE SUBSTRUCTURE WORK RECOMMENDATIONS - NONE MECHANICAL/ELECTRICAL WORK RECOMMENDATIONS Rec Date 02/01/2021 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Mech/Elect-Misc. Str Target ROUTINE EA Secure all the electrical conduits right in front of both abutment walls. OTHER WORK RECOMMENDATIONS Rec Date 02/20/2015 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Scour-Place Counterm Str Target ROUTINE EA Remove debris at pier wall 3 easterly end that was accumulated in the front 10.0 feet wide and 5.0 feet deep. Remove the tree that is laying down at easterly end of pier wall#3; and this tree can be a cause of a large hole at this location 30.0 feet wide x 40.0 feet long x 4.0 feet deep. City Council 23 — 122 8/4/2026 Printed on: Monday 09/11/2023 06:55 PM Page 6 of 6 Page 1 of 6 DEPARTMENT OF TRANSPORTATION Bridge Number 55CO047EXHIBIT 2 Structure Maintenance & Investigations Facility Carried: FLOWER ST AW Location ; 0.3 MI N SANTA CLARA AVE City ; SANTA ANA Inspection Date 02/01/2021 Inspection Type Bridge Inspection Report Routine FC Underwater Special Other ❑ ❑ ❑ ❑ ❑ STRUCTURE NAME: SANTIAGO CREEK CHANNEL CONSTRUCTION INFORMATION Year Built : 1930 Skew (degrees) : 45 Year Modified: N/A No. of Joints 5 Length (m) : 44.5 No. of Hinges 0 Structure Descripticn: Simply supported 4-span CIP/RC T-girder (11 each) with RC pier walls and RC closed end backfilled cantilever abutments, all supported on spread footings. Span Configuration : (S) 4 @ 36.0 feet (N) . SAFE LOAD CAPACITY AND RATINGS Design Live Load: M-18 OR H-20 Inventory Rating: RF= 1.10 Calculation Method: (LRFR) LD & RES FACT RATING Operating Rating: RF- 1.48 Calculation Method: (LRFR) LD & RES FACT RATING Permit Rating PPPPP Posting Load Type 3: Legal Type 3S2: Legal Type 3-3:Legal DESCRIPTION ON STRUCTURE Deck X-Section: (W) 1.3 feet br, 5.0 feet sw, 39.3 feet, 5.0 feet sw, 1.3 feet br (E) . Total Width: 15.8 m Net Width: 12.0 m No. of Lanes: 2 Speed: 25 mph Min. Vertical Clearance: Unimpaired Overlay Thickness: 0.0 inches Rail Code: 1110 DESCRIPTION UNDER STRUCTURE Channel Description: Natural earth trapezoidal with a cobbled earth invert. NOTICE The bridge inspection condition assessment used for this inspection is based on the American Association of State Highway and Transportation Officials (AASHTO) Bridge Element Inspection Manual 2013 as defined in Moving Ahead for Progress in the 21st Century (MAP-21) federal law. The new element inspection methodology may result in changes to related condition and appraisal ratings on the bridge without significant physical changes at the bridge. The element condition information contained in this report represents the current condition of the bridge based on the most recent routine and special inspections. Some of the notes presented below may be from an inspection that occurred prior to the date noted in this report. Refer to the Scope and Access section of this inspection report for a description of which portions of the bridge were inspected on this date. INSPECTION COMMENTARY SCOPE AND ACCESS A complete routine inspection was performed by walking on and around the bridge to inspect all visible elements of the bridge structure. Bridge deck was inspected by walking on shoulder. Soffit and all substructure were inspected by walking underneath the bridge. The channel is dry at the time of inspection. There is no need for a special equipment to inspect this structure. P ' City Council 23 — 123 8/4/2026 Page 2 of 6 INSPECTION COMMENTARY EXHIBIT 2 DECK AND ROADWAY AC Roadway is in good condition at the northerly abutment. The bridge deck has several small deck spalls scattering throughout the entire deck. The bridge deck has numerous diagonal deck cracks at each span up to 0.06 inches wide and 16.0 inches in spacing. In addtion, there is an area of bridge deck that has been covered with Asphalt, northerly abutment. Type A joint seal (1.0 to 1.5 inches gap at 70.0 degrees of Fahrenheit) has been cracking, disbonding completely at both abutment joint locations and hinges, mainly at northerly abutment. Between bridge and street sidewalks have two triangular spalls (36.0 inches L x 6.0 inches W x 1.0 inch D and 8.0 inches L x 6.0 inches W x 1.0 inch D) right at the southwest corner of southerly abutment joint location. Both concrete bridge railings were painted. PCC approach and departure slabs are fairly new at the southerly abutment location. The northerly abutment joint seal is covered with AC roadway at the approach. SUPERSTRUCTURE There is no notable distress observed at the time of inspection. SUBSTRUCTURE There is a debris at pier wall 3 easterly end that has been accumulating in the front at 10.0 feet wide and 5.0 feet deep. In addition, the tree is laying down at easterly end of pier wall 3; and this tree can be a cause of a large hole at this location at (30.0 feet wide x 40.0 feet long x 4.0 feet deep) southeast corner of spans 2 and 3. The work recommendation has been made back in 02/20/2015 but it has not done yet. SAFE LOAD CAPACITY The load rating for this structure is calculated on 08/28/2015 by SMI Ratings Branch using BrR 6.8.0 AASHTO analysis, and the load rating summary sheet is archived on 08/28/2015. ELEMENT INSPECTION RATINGS AND COMMENTARY Elem Defect Defect Element Description Env Total Units Qty in each Condition State No. /Prot Qty St. 1 St. 2 St. 3 St. 4 16 Top Flange-RC 2 703 sq.m 496 207 0 0 1080 Delamination/Spall/Patched Area 2 7 0 7 0 0 1130 Cracking (RC and Other) 2 200 0 200 0 0 (16) Deck cracks with numerous minor deck spalls. (16-1080) The bridge deck has several small deck spalls scattering throughout the entire deck. (16-1130) The bridge deck has numerous diagonal deck cracks at each span up to 0.05 inches wide, 16.0 inches P City Council 23 — 124 8/4/2026 Page 3 of 6 ELEMENT INSPECTION RATINGS AND COMMENTARY EXHIBIT 2 Elem Defect Defect Element Description Env Total Units Qty in each Condition State No. /Prot Qty St. 1 St. 2 St. 3 St. 4 in spacing. The bridge deck has random diagonal soffit cracks with white efflorescence inside most bays mainly bays # 2 and 43 throughout all spans. 110 Girder/Beam-RC 2 489 m 489 0 0 0 (110) There were no significant defects noted. 182 EQ Restrainer Cable-Other 2 15 ea. 15 0 0 0 (182) There were no significant defects noted. 210 Pier Wall-RC 2 66 m 63 3 0 0 1130 Cracking (RC and Other) 2 3 0 3 0 0 (210-1130) Pier wall #2 exhibits three vertical cracks 1.0 mm wide at G #3, #4 and #9. Pier wall #3 exhibits four vertical cracks 0.5 mm wide. Pier wall #4 exhibits three vertical cracks 0.5 mm wide. 215 Abutment-RC 2 68 m 67 1 0 0 1080 Delamination/Spall/Patched Area 2 1 0 1 0 0 (215-1080) North abutment cap exhibits a spall 2.5 X 1 ft X 1 ft, part of this spall should support the westerly girder, therefore bearing area of 6" of an equilateral triangle was lost. 234 Pier Cap-RC 2 1 m 1 0 0 0 (234) The piles were not exposed for visual inspection. No indication of pile distress was noted in any substructure element. There were no significant defects noted. 301 Joint-Pourable Seal 2 110 m 0 0 40 70 2330 Seal Damage (Joints) 2 110 0 0 40 70 (301) Disbonding and cracking. (301-2330) All joints seals of the pourable joints are failed completely. 321 Approach Slab-RC 2 148 sq.m 148 0 0 0 (321) There were no significant defects noted. Approach and departure slabs are with Asphalt ovelay on top. 331 Railing-RC 2 90 m 90 0 0 0 (331) There were no significant defects noted. P . City Council 23 — 125 8/4/2026 Page 4 of 6 WORK RECOMMENDATIONS EXHIBIT 2 RecDate: 02/01/2021 EstCost: Sawcut, remove all loose material; and Action : Deck-Misc. StrTarget: 2 YEARS then, patch sidewalk spall with cement Work By: LOCAL AGENCY DistTarget: mortar concrete as the following location Status : PROPOSED EA: below: Between bridge and street sidewalks have two triangular spalls (36.0 inches L x 6.0 inches W x 1.0 inch D and 8.0 inches L x 6.0 inches W x 1.0 inch D) right at the southwest corner of southerly abutment joint location. RecDate: 02/01/2021 EstCost: Secure all the electrical conduits right Action : Mech/Elect-Misc. StrTarget: 2 YEARS in front of both abutment walls. Work By: LOCAL AGENCY DistTarget: Status : PROPOSED EA: RecDate: 02/12/2019 EstCost: Prior to seal deck cracks with Action : Deck-Methacrylate StrTarget: 2 YEARS Methacrylate. Contractors need to clean Work By: LOCAL AGENCY DistTarget: and patch all deck spalls. Status : PROPOSED EA: RecDate: 02/20/2015 EstCost: Remove debris at pier wall 3 easterly end Action : Scour-Place Counterm StrTarget: 2 YEARS that was accumulated in the front 10.0 Work By: LOCAL AGENCY DistTarget: feet wide and 5.0 feet deep. Status : PROPOSED EA: Remove the tree that is laying down at easterly end of pier wall #3; and this tree can be a cause of a large hole at this location 30.0 feet wide x 40.0 feet long x 4.0 feet deep. RecDate: 10/04/1995 EstCost: Replace the deteriorated Type A joints Action : Joints-Repair/Clean StrTarget: 2 YEARS seal as follows: Work By: LOCAL AGENCY DistTarget: Status : PROPOSED EA: South Abutment: Width of joint is 1.75 inches at 55.0 degrees Fahrenheit. Pier wall 2: Width of joint is 0.5 inches at 55.0 degrees Fahrenheit. Pier wall 3: Width of joint is 1.5 inches at 55.0 degrees Fahrenheit. Pier wall 4: Width of joint is 0.5 inches at 55.0 degrees Fahrenheit. North Abutment: Width of joint is 1.15 inch at 55.0 degrees Fahrenheit. P ' City Council 23 — 126 8/4/2026 Page 5 of 6 Team Leader : Nelson N. Vo vv, fE J N IT 2 q( Report Author Nelson N. Vo c`� Edwin .y Inspected By NN.Vo/E.Mah c; Mah v �^ w *^ No. 27141 �O � 03/31/2021 3/19/2021 CIVIL Edwin Mah (Registered Civil Engineer) (Date) �l4 �Np tF of CPV�E�� P ' City Council 23 — 127 8/4/2026 Page 6 of 6 STRUCTURE INVENTORY AND APPRAISAL REPORT EXHIBIT 2 **++++++++++++++ IDENTIFICATION +++++**++++++++ *****+++++++**++++++++++++++++++++++++****+++++ SUFFICIENCY RATING = 92.4 (1) STATE NAME- CALIFORNIA 069 (8) STRUCTURE NUMBER 55CO047 PAINT CONDITION INDEX N/A = (5) INVENTORY ROUTE(ON/UNDER)- ON 150000000 (2) HIGHWAY AGENCY DISTRICT 12 (3) COUNTY CODE 059 (4) PLACE CODE 69000 ************* CLASSIFICATION ************* CODE (6) FEATURE INTERSECTED- SANTIAGO CREEK CHANNEL (112) NBIS BRIDGE LENGTH- YES Y (7) FACILITY CARRIED- FLOWER ST (104) HIGHWAY SYSTEM- NOT ON NHS 0 (9) LOCATION- 0.3 MI N SANTA CLARA AVE (26) FUNCTIONAL CLASS- LOCAL URBAN 19 (11) MILEPOINT/KILOMETERPOINT 0 (100) DEFENSE HIGHWAY- NOT STRAHNET 0 (12) BASE HIGHWAY NETWORK- NOT ON NET 0 (101) PARALLEL STRUCTURE- NONE EXISTS N (13) LRS INVENTORY ROUTE & SUBROUTE (102) DIRECTION OF TRAFFIC- 2 WAY 2 (16) LATITUDE 33 DEG 46 MIN 13.83 SEC (103) TEMPORARY STRUCTURE- (17) LONGITUDE 117 DEG 52 MIN 33.61 SEC (105) FED.LANDS HWY- NOT APPLICABLE 0 (98) BORDER BRIDGE STATE CODE o SHARE (110) DESIGNATED NATIONAL NETWORK - NOT ON NET 0 (99) BORDER BRIDGE STRUCTURE NUMBER (20) TOLL- ON FREE ROAD 3 (21) MAINTAIN- CITY OR MUNICIPAL HIGHWAY AGENCY 04 ******** STRUCTURE TYPE AND MATERIAL ********* (22) OWNER- CITY OR MUNICIPAL HIGHWAY AGENCY 04 (43) STRUCTURE TYPE MAIN:MATERIAL- CONCRETE (37) HISTORICAL SIGNIFICANCE- NOT ELIGIBLE 5 TYPE- TEE BEAM CODE 104 (44) STRUCTURE TYPE APPR:MATERIAL- OTHER/NA **************** CONDITION **************** CODE TYPE- OTHER/NA CODE 000 (58) DECK 5 (45) NUMBER OF SPANS IN MAIN UNIT 4 (59) SUPERSTRUCTURE 7 (46) NUMBER OF APPROACH SPANS 0 (60) SUBSTRUCTURE 7 (107) DECK STRUCTURE TYPE- CIP CONCRETE CODE 1 (61) CHANNEL & CHANNEL PROTECTION 8 (108) WEARING SURFACE / PROTECTIVE SYSTEM: (62) CULVERTS N A) TYPE OF WEARING SURFACE- CONCRETE CODE 1 ********* LOAD RATING AND POSTING ********* CODE B) TYPE OF MEMBRANE- NONE CODE 0 (31) DESIGN LOAD- M-18 OR H-20 4 C) TYPE OF DECK PROTECTION- NONE CODE 0 (63) OPERATING RATING METHOD- (LRFR) LD & RES FA 8 *************** AGE AND SERVICE *************** (64) OPERATING RATING- RF= 1.48 (27) YEAR BUILT 1930 (65) INVENTORY RATING METHOD- (LRFR) LD & RES FP 8 (106) YEAR RECONSTRUCTED 0000 (66) INVENTORY RATING- RF= 1.10 (42) TYPE OF SERVICE: ON- HIGHWAY-PEDESTRIAN 5 (70) BRIDGE POSTING- EQUAL TO OR ABOVE LEGAL LOADS 5 UNDER- WATERWAY 5 (41) STRUCTURE OPEN, POSTED OR CLOSED- A (28) LANES:ON STRUCTURE 02 UNDER STRUCTURE 00 (29) AVERAGE DAILY TRAFFIC 5500 DESCRIPTION- OPEN, NO RESTRICTION (30) YEAR OF ADT 2021 (109) TRUCK ADT 1 **************** APPRAISAL **************** CODE (19) BYPASS, DETOUR LENGTH 2 KM (67) STRUCTURAL EVALUATION 7 *************** GEOMETRIC DATA **************** (68) DECK GEOMETRY 5 (48) LENGTH OF MAXIMUM SPAN 11.0 M (69) UNDERCLEARAHCES, VERTICAL & HORIZONTAL H (49) STRUCTURE LENGTH 44.5 M (71) WATER ADEQUACY 8 (50) CURB OR SIDEWALK: LEFT 1.5 M RIGHT 1.5 M (72) APPROACH ROADWAY ALIGNMENT 8 (51) BRIDGE ROADWAY WIDTH CURB TO CURB 12.0 M (36) TRAFFIC SAFETY FEATURES 1110 (52) DECK WIDTH OUT TO OUT 15.8 M (113) SCOUR CRITICAL BRIDGES 8 (32) APPROACH ROADWAY WIDTH (W/SHOULDERS) 19.8 l] ********** PROPOSED IMPROVEMENTS ********** (33) BRIDGE MEDIAN- NO MEDIAN 0 (75) TYPE OF WORK- CODE (34) SKEW 45 DEG (35) STRUCTURE FLARED NO (76) LENGTH OF STRUCTURE IMPROVEMENT M (10) INVENTORY ROUTE MIN VERT CLEAR 99.99 TI (94) BRIDGE IMPROVEMENT COST (47) INVENTORY ROUTE TOTAL HORIZ CLEAR 12.0 M (95) ROADWAY IMPROVEMENT COST (53) MIN VERT CLEAR OVER BRIDGE RDWY 99.99 M (96) TOTAL PROJECT COST (54) MIN VERT UNDERCLEAR REF- NOT H/RR 0.00 l9 (97) YEAR OF IMPROVEMENT COST ESTIMATE (55) MIN LAT UNDERCLEAR RT REF- NOT H/RR 0.0 M (114) FUTURE ADT 10688 (56) MIN LAT UNDERCLEAR IT 0.0 M (115) YEAR OF FUTURE ADT 2041 *************** NAVIGATION DATA *************** *************** INSPECTIONS *************** (38) NAVIGATION CONTROL- NOT APPLICABLE CODE N (90) INSPECTION DATE 02/21 (91) FREQUENCY 24 MO (111) PIER PROTECTION- CODE (39) NAVIGATION VERTICAL CLEARANCE (92) CRITICAL FEATURE INSPECTION: (93) CFI DATE 0.0 M A) FRACTURE CRIT DETAIL- NO MO A) (116) VERT-LIFT BRIDGE NAV MIN VERT CLEAR M B) UNDERWATER INSP- NO MO B) (40) NAVIGATION HORIZONTAL CLEARANCE 0.0 M C) OTHER SPECIAL INSP- NO MO C) P City Council 23 — 128 8/4/2026 EXHIBIT 2 California Department of Transportation Division of Maintenance Structure Maintenance and Investigations BRIDGE NSPECTION CORDS NFORMATION SYSTEM The requested documents have been generated by BIRIS. These documents are the property of the California Department of Transportation and should be handled in accordance with Deputy Directive 55 and the State Administrative Manual. Records for "Confidential" bridges may only be released outside the Department of Transportation upon execution of a confidentiality agreement. City Council 23 — 129 8/4/2026 Department of Transportation-Division of Maintenance Mainte BRIDGE INSPECTION REPORT 4r* _ EX_H�B�T2 Routine Inspectionaffim_w -- BRIDGE NO.: STRUCTURE NAME: INSPECTION DATE: 55C0365 SANTA ANA DELHI CHANNEL February 6, 2023 BRIDGE LOCATION INFORMATION (9)LOCATION 100' E/O FLOWER ST (7)FACILITY CARRIED MACARTHUR BLVD (11)POSTMILE 0 (6)FEATURE INTERSECTED SANTAANA DELHI CHANNEL (16)LATITUDE 33°41'59.57" (5)INVENTORY RTE(ON/UNDER) ON 150000000 (17)LONGITUDE 117°52'36.38" (104)ON NATIONAL HIGHWAY SYSTEM ROUTE ON NHS STRUCTURAL HEALTH CONDITION SUMMARY INFORMATION (58)DECK N N/A(NBI) DECK AREA(M)2 311 (59)SUPERSTRUCTURE N N/A(NBI) SUFFICIENCY RATING 68.9 (60)SUBSTRUCTURE N N/A(NBI) PAINT CONDITION N/A (62)CULVERT 6 DETERIORATION STRUCTURALLY DEFICIENT(SD)STATUS NOT SD (67)STRUCTURE EVALUATION 6 EQUAL MIN CRITERIA (113)SCOUR 8 STABLE ABOVE FOOTING PHOTOGRAPH IDENTIFICATION A4 Routine-Roadway View(02/20/2019) Routine-Elevation View(02/20/2019) R Routine-Underside View(02/20/2019) TEAM LEADER Nelson N. Vo o QR13FESS/0,yq� REPORT AUTHOR Nelson N. Vo Edwin Mah INSPECTED BY NN.Vo/E.Mah No. 27141 jO Exp. 03/31/2025 9/11/2023 CI V I L Edwin Mah (Registered Civil Engineer) Date tE `FD�P City Council 23 — 130 4/2026 Printed on: Monday 09/11/2023 06:57 PM Page 55C0365/AAAN/102828 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations STRUCTUREOVERVIEW AGENCY INFORMATION INSPECTION INFORMATION (1)STATE NAME CALIFORNIA 069 (90)INSPECTION DATE 02/23(91)FREQUENCY 24 MO (2)HIGHWAY DISTRICT 12 (92)CRITICAL FEATURE INSPECTION (93) CFI DATE (3)COUNTY CODE (55)ORANGE A)NSTM INSP N-NO MO A) N/A (4)PLACE CODE (69000)SANTA ANA B) UNDERWATER INSP N-NO MO B) N/A (21)MAINTAIN 04 CITY OR MUNICIPAL HI C)OTHER SPECIAL INSP N-NO MO C) N/A (22)OWNER 04 CITY OR MUNICIPAL HI (98)BORDER BRIDGE STATE CODE N/A %SHARE N/A (99)BORDER BRIDGE STRUCTURE NUMBER N/A CONSTRUCTION INFORMATION (27) YEAR BUILT 1971 (45)MAIN SPANS 3 (43a) STRUCTURE TYPE MAIN 1: CONCRETE (106)YEAR MODIFIED N/A (46)APPR SPANS 0 (43b) DESIGN TYPE MAIN 19: CULVERT (34)SKEW 0 (48)MAX SPAN(M) 3.4 (44a) STRUCTURE TYPE APPR 0: OTHER/NOT APPLICABLE (49)LENGTH (M) 11 (35)STR FLARE 0-NO (44b) DESIGN TYPE APPR 00: OTHER/NOT APPLICABLE (112)NBIS BR LENGTH Y JOINTS 0 NO.OF HINGES 0 STRUCTURE DESCRIPTION Triple(11.00 feet W x 11.00 feet H x 95.00 feet L) RC box culvert(grade top). The top of the culvert is the wearing surface. SPAN CONFIGURATION (W)3 @ 11.00 feet(E). OPERATIONAL INFORMATION LOAD CAPACITY (31)DESIGN LOAD 0 UNKNOWN (65)CALC METHOD 0 FIELD EVAL/ENG JUDG. (66)INVENTORY RATING RF=0.75=>24.3 metric tons (63)CALC METHOD 0 FIELD EVAL/ENG JUDG. (64)OPERATING RATING RF=1.25=>40.5 metric tons (70)BRIDGE POSTING 5 AT/ABOVE LEGAL LOADS (41)STRUCTURE STATUS A-OPEN, NO RESTRICTION PERMIT RATING PPPPP OVERLAY THICKNESS 0 inches POSTING LOADS Safe Existing Posting Loads Ordinance/Order Signs Additional Ordinance/Order Requirements Type 3 Legal N/A N/A U.S.Tons NONE Type 3S2 Legal N/A N/A U.S.Tons Type 3-3 Legal N/A N/A U.S.Tons Speed 40 N/A N/A MPH Additional Signs NONE Posting Date N/A Load Rating Summary Date 11/29/18 Load Rating Type Assigned Culvert Load Rating Tool-Date SMI Inspection Procedure Manual Section 5.10- 10/26/18 MINIMUM VERTICAL CLEARANCE MINIMUM LATERAL UNDERCLEARANCE (53)MIN VERT CLEAR OVER BRIDGE RDWY Unimpaired (55)MIN LAT UNDERCLEAR RT REF N-NOT H/RR 0.0 M (54)MIN VERT UNDERCLEAR REF N-NOT H/RR 0.00 M (56)MIN LAT UNDERCLEAR LT 0.0 M City Council 23 — 131 8/4/2026 Printed on: Monday 09/11/2023 06:57 PM 55C0365/AAAN/102828 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations CONDITION IN • ' • INSPECTION COMMENTARY SCOPE AND ACCESS A complete routine inspection was performed by walking on and around the culvert to inspect all visible elements of the culvert structure. Culvert deck was inspected by walking on sidewalk. Soffit and all substructure were inspected by walking underneath the culvert. There is no need for a special equipment to inspect this structure. Rain boots maybe needed if it is in raining season. There is about 4.0 inches deep of water inside barrel 2 only(center span). REVISIONS The rail code is changed from 0000 to NNNN. DECK AND ROADWAY There are random transverse hairline cracks up to 0.06 inches wide and 12.0 to 18.0 inches in spacing. The work-recommendation has been made to seal all the deck cracks on 03/02/2007 but it is not done. The northerly sidewalk has longitudinal and map cracks up to 0.04 inches wide and 1.0 to 2.0 feet long. The bottom face of the top slab has few longitudinal and transverse cracks, at the west barrel with white efflorescence at the middle and the northerly end. One section of metal picket fence was damaged by vehicular impacts at the southwest quadrant of the westerly abutment on eastbound approach. AC Roadway has cracks and settlement up to 2.0 inches. CULVERT Culvert wall 4 (east)has an incipient spall at(16.0 inches L s 14.0 inches W)at the top of the northerly end. (see the attached photo 3). The work-recommendation has been made to patch this spall on 02/24/2017 but it is not done. Sediment has been accumulating at the southerly end, up to 12.0 inches thick. In addition ,there are two piles of debris inside barrels 1 and 3 up to 12.0 thick of mud. The following is the locations of culvert walls with cracks: Culvert wall 1 (west wall)has a horizontal crack, 0.03 inches wide 1.0 to 3.0 feet long at northerly half of the wall. Culvert wall 2 has five vertical cracks up to 0.04 inches wide and 2.0 to 5.0 feet long. Culvert wall 3 has seven vertical cracks up to 0.06 inches wide 3.0 to 6.0 feet long. Culvert wall 4 (east)has a horizontal crack 0.05 inches wide and 30.0 feet long at the northerly end approximately 5.0 feet above the invert. SAFE LOAD CAPACITY The load rating for this structure is calculated on 11/29/2018 by SMI Ratings Branch using BrR 6.8.0 AASHTO analysis, and the load rating summary sheet is archived on 11/29/2018. SPECIAL • • STEEL INVESTIGATION DETAILS -NOT APPLICABLE FOR THIS BRIDGE. UNDERWATER INVESTIGATION DETAILS - NOT APPLICABLE FOR THIS BRIDGE. City Council 23 — 132 8/4/2026 Printed on: Monday 09/11/2023 06:57 PM Page 3 of 5 55C0365/AAAN/102828 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations DECK AND ROADWAY DECK CROSS SECTION (N)0.70 feet headwall w/metal picket fence on top,4.30 feet sw,44.00 feet,4.50 feet cu med, 34.00 feet,4.30 feet sw, 0.70 feet headwall w/metal picket fence(S). DECK GEOMETRY DECK ROADWAY/OPERATIONAL INFORMATION (49) LENGTH 11.0 M (42a) TYPE OF SERVICE 5-HIGHWAY-PEDESTRIAN (51) NET WIDTH 23.8 M (12) BASE HIGHWAY NETWORK 1-PART OF NET (52) TOTAL WIDTH 28.2 M (13) LRS INVENTORY RTE&SUBRTE 000000000000 (50) CURB OR SIDEWALK LEFT 1.3 M RIGHT 1.3 M (104) NATIONAL HIGHWAY SYSTEM 1-ROUTE ON NHS (32) APPROACH RDWY WIDTH 23.8 M (26) FUNCTIONAL CLASS 14-OTHER PRIN ART URBAN (33) BRIDGE MEDIAN 3 CLOSED IVIED W/BARRIERS (100) DEFENSE HIGHWAY 0-NOT STRAHNET DECK STRUCTURE INFORMATION (101) PARALLEL STRUCTURE N-NONE EXISTS (107) DECK STRUCTURE TYPE 1-CIP CONCRETE (102) DIRECTION OF TRAFFIC 2-2 WAY (108) WEARING SURFACE/PROTECTIVE SYSTEM (10) INVENTORY ROUTE MIN VERT CLEAR 99.99 M A) TYPE OF WEARING SURFACE 0-NONE (47) INVENTORY ROUTE TOTAL HORIZ CLEAR 13.4 M B) TYPE OF MEMBRANE 0-NONE (68) DECK GEOMETRY 2 INTOLERABLE-REPLACE C) TYPE OF DECK PROTECTION 0-NONE (72) APPR ROADWAY ALIGN 8 EQUAL DESIRABLE CRIT OVERLAY THICKNESS(inches) 0 inches (105) FEDERAL LANDS HWY 0-NOT APPLICABLE (29) AVERAGE DAILY TRAFFIC 34000 (110) DESIGNATED NATIONAL NETWORK 0-NOT ON NET (30) YEAR OF ADT 2021 (109) TRUCK ADT% 1 % (20) TOLL 3-ON FREE ROAD (19) BYPASS, DETOUR LENGTH 2 KM (28a) LANES 7 (114) FUTURE ADT 64343 SPEED 40 (115) YEAR OF FUTURE ADT 2041 (103) TEMPORARY STRUCTURE N/A (37) HISTORICAL SIGNIFICANCE 5: NOT ELIGIBLE FOR NRHP DECK ELEMENT INSPECTION RATINGS AND NOTES - NONE (58) DECK RATING=N JOINT APPROACH RAIL RAIL INFORMATION (36a)Rail Code N (36b)Transition N (36c)Appr Guardrail N (36d)Appr Guardrail End N Roadway Speed 40 MPH JOINT/APPROACH/RAIL ELEMENT INSPECTION RATINGS AND NOTES -NONE SUPERSTRUCTURE SUPERSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES -NONE (59)SUPERSTRUCTURE RATING= N SUBSTRUCTURE DESCRIPTION UNDER STRUCTURE (42b) TYPE OF SERVICE UNDER 5-WATERWAY (38) NAVIGATION CONTROL N: NOT APPLICABLE (69) UNDERCLEARANCES V-H N NOT APPLICABLE (NBI) (111) PIER PROTECTION N/A (71) WATER ADEQUACY 8 EQUAL DESIRABLE (39) NAVIGATION VERTICAL CLEARANCE 0.0 M (61) CHANNEL PROTECTION 8 PROTECTED (116) VERT-LIFT BRIDGE NAV MIN VERTICAL CLEAR M (113) SCOUR 8 STABLE ABOVE FOOTING (40) NAVIGATION HORIZONTAL CLEARANCE 0.0 M SCOUR POA DATE N/A CHANNEL DESCRIPTION Natural earth trapezoidal with rock slopes. SUBSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (62)CULVERT RATING= 6 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 241 Culvert-RC 2 87 m 51 30 6 0 City Council 23 — 133 8/4/2026 Printed on: Monday 09/11/2023 06:57 PM Page 55C0365/AAAN/102828 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations SUBSTRUCTURE SUBSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (62)CULVERT RATING= 6 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 1080 Delamination/Spall/Patched Area 2 3 0 2 1 0 1120 Efflorescence/Rust Staining 2 3 0 3 0 0 1130 Cracking (RC and Other) 2 30 0 25 5 0 (241)Culvert-RC Cracks and spalls. (241-1080) Delamination/Spall/Patched Area Culvert wall 4 (east)has an incipient spall at(16.0 inches L X 14.0 inches W)at the top of the northerly end. (see the attached photo 3). (241-1120) Efflorescence/Rust Staining The bottom face of the top slab has few longitudinal and transverse cracks, at the west barrel with white efflorescence at the middle and the northerly end. (241-1130)Cracking (RC and Other) The following is the locations of culvert walls with cracks: Culvert wall 1 (west wall)has a horizontal crack, 0.03 inches wide at northerly half of the wall. Culvert wall 2 has five vertical cracks up to 0.04 inches wide. Culvert wall 3 has seven vertical cracks up to 0.06 inches wide. Culvert wall 4 (east)has a horizontal crack 0.05 inches wide, 30.0 feet long at the northerly end approximately 5.0 feet above the invert. WORK RECOMMENDATIONS DECK WORK RECOMMENDATIONS Rec Date 03/02/2007 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Deck-Methacrylate Str Target ROUTINE EA Clean and seal the moderate and severe cracks at the the culvert concrete top slab by coating the bridge deck with methacrylate. JOINT/APPR/RAIL WORK RECOMMENDATIONS Rec Date 02/02/2021 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Railing-Misc. Str Target ROUTINE EA Repair the section of metal picket fence was damaged by vehicular impacts at the southwest quadrant of the westerly abutment on eastbound approach. Rec Date 02/02/2021 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Appr. Roadway-Repair Str Target ROUTINE EA Repave the AC Roadway at the approach and departure lanes due to cracks, potholes and settlement. SUPERSTRUCTURE WORK RECOMMENDATIONS - NONE SUBSTRUCTURE WORK RECOMMENDATIONS Rec Date 02/24/2017 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Sub-Patch spalls Str Target ROUTINE EA Remove, clean and patch culvert wall 4 (east)that exhibits incipient spall (16 inches L x 14 inches W)at the top of the norther) end. see the attached photo 3 OTHER WORK RECOMMENDATIONS - NONE City Council 23 — 134 8/4/2026 Printed on: Monday 09/11/2023 06:57 PM Page 5 of 5 55C0365/AAAN/102828 EXHIBIT 2 California Department of Transportation Division of Maintenance Structure Maintenance and Investigations BRIDGE NSPECTION CORDS NFORMATION SYSTEM The requested documents have been generated by BIRIS. These documents are the property of the California Department of Transportation and should be handled in accordance with Deputy Directive 55 and the State Administrative Manual. Records for "Confidential" bridges may only be released outside the Department of Transportation upon execution of a confidentiality agreement. City Council 23 — 135 8/4/2026 Department of Transportation-Division of Maintenance Mainte BRIDGE INSPECTION REPORT A* ExHiBiT2 Routine Inspectionawwww -- BRIDGE NO.: STRUCTURE NAME: INSPECTION DATE: 55C0163 SANTA ANA RIVER February 6, 2023 BRIDGE LOCATION INFORMATION (9)LOCATION 0.4 MI W/O FAIRVIEW ST (7)FACILITY CARRIED MCFADDEN AVENUE (11)POSTMILE 0 (6)FEATURE INTERSECTED SANTAANA RIVER (16)LATITUDE 33°44'14.62" (5)INVENTORY RTE(ON/UNDER) ON 150000000 (17)LONGITUDE 117°54'47.23" (104)ON NATIONAL HIGHWAY SYSTEM NOT ON NHS STRUCTURAL HEALTH CONDITION SUMMARY INFORMATION (58)DECK 7 GOOD DECK AREA(M)2 2,266 (59)SUPERSTRUCTURE 7 GOOD SUFFICIENCY RATING 78.2 (60)SUBSTRUCTURE 7 GOOD PAINT CONDITION N/A (62)CULVERT N N/A(NBI) STRUCTURALLY DEFICIENT(SD)STATUS NOT SD (67)STRUCTURE EVALUATION 7 ABOVE MIN CRITERIA (113)SCOUR 7 COUNTERMEASURES PHOTOGRAPH IDENTIFICATION _ A AMA. 1 Routine-Roadway View(02/13/2019) Routine-Elevation View(02/13/2019) L !, Routine-Underside View(02/13/2019) TEAM LEADER Nelson N. Vo o QR13FESS/0,yq� REPORT AUTHOR Nelson N. Vo Edwin Mah INSPECTED BY NN.Vo/E.Mah No. 27141 jO Exp. 03/31/2025 9/11/2023 CIVIL Edwin Mah (Registered Civil Engineer) Date tE `FD�P City Council 23 — 136 4/2026 Printed on: Monday 09/11/2023 06:57 PM Page Department of Transportation-Division of Maintenance Structure Maintenance&Investigations STRUCTUREOVERVIEW AGENCY INFORMATION INSPECTION INFORMATION (1)STATE NAME CALIFORNIA 069 (90)INSPECTION DATE 02/23(91)FREQUENCY 24 MO (2)HIGHWAY DISTRICT 12 (92)CRITICAL FEATURE INSPECTION (93) CFI DATE (3)COUNTY CODE (55)ORANGE A)NSTM INSP N-NO MO A) N/A (4)PLACE CODE (69000)SANTA ANA B) UNDERWATER INSP N-NO MO B) N/A (21)MAINTAIN 04 CITY OR MUNICIPAL HI C)OTHER SPECIAL INSP N-NO MO C) N/A (22)OWNER 04 CITY OR MUNICIPAL HI (98)BORDER BRIDGE STATE CODE N/A %SHARE N/A (99)BORDER BRIDGE STRUCTURE NUMBER N/A CONSTRUCTION INFORMATION (27) YEAR BUILT 1964 (45)MAIN SPANS 7 (43a) STRUCTURE TYPE MAIN 2: CONCRETE CONT (106)YEAR MODIFIED 1977 (46)APPR SPANS 0 (43b) DESIGN TYPE MAIN 04:TEE BEAM (34)SKEW 36 (48)MAX SPAN(M) 16.5 (44a) STRUCTURE TYPE APPR 0: OTHER/NOT APPLICABLE (49)LENGTH (M) 106.7 (35)STR FLARE 0-NO (44b) DESIGN TYPE APPR 00: OTHER/NOT APPLICABLE (112)NBIS BR LENGTH Y JOINTS 5 NO.OF HINGES 2 STRUCTURE DESCRIPTION Continuous 7-span CIP/RC T-girder(9 each)with RC pier walls and RC open end seat abutments, all supported on concrete piles. SPAN CONFIGURATION Original (EB lanes): (W)40.00 feet, 5 @ 54.00 feet,40.00 feet(E). 1-Widened north side(WB lanes): (W) 53.00 feet, 5 @ 54.00 feet, 53.00 feet(E). 2-widening 9 inches from the south side. OPERATIONAL INF• ' • LOAD CAPACITY (31)DESIGN LOAD 5 MS 18(HS 20) (65)CALC METHOD 1 LF LOAD FACTOR (66)INVENTORY RATING RF=1.12=>36.3 metric tons (63)CALC METHOD 1 LF LOAD FACTOR (64)OPERATING RATING RF=1.85=>59.9 metric tons (70)BRIDGE POSTING 5 AT/ABOVE LEGAL LOADS (41)STRUCTURE STATUS A-OPEN, NO RESTRICTION PERMIT RATING PPPPP OVERLAY THICKNESS 1 inches POSTING LOADS Safe Existing Posting Loads Ordinance/Order Signs Additional Ordinance/Order Requirements Type 3 Legal N/A N/A U.S.Tons NONE Type 3S2 Legal N/A N/A U.S.Tons Type 3-3 Legal N/A N/A U.S.Tons Speed 45 N/A N/A MPH Additional Signs NONE Posting Date N/A Load Rating Summary Date 04/05/2013 Load Rating Type Calculated Load Rating Tool-Date BDS- 10/07/82 MINIMUM VERTICAL CLEARANCE MINIMUM LATERAL UNDERCLEARANCE (53)MIN VERT CLEAR OVER BRIDGE RDWY Unimpaired (55)MIN LAT UNDERCLEAR RT REF N-NOT H/RR 0.0 M (54)MIN VERT UNDERCLEAR REF N-NOT H/RR 0.00 M (56)MIN LAT UNDERCLEAR LT 0.0 M City Council 23 — 137 8/4/2026 Printed on: Monday 09/11/2023 06:57 PM Department of Transportation-Division of Maintenance Structure Maintenance&Investigations CONDITION IN • ' • INSPECTION COMMENTARY SCOPE AND ACCESS A complete routine inspection was performed by walking on and around the bridge to inspect all visible elements of the bridge structure. Bridge deck was inspected by walking on shoulder and median area. Soffit and all substructure were inspected by walking underneath the bridge with binoculars. There is no need for special equipment to inspect this structure. Probably, rain boots are needed if there is water inside the channel. The channel is dry . DECK AND ROADWAY Bridge deck has a Polyester Concrete Overlay. The soffit spalls as the following locations below: At span 1, there are two spalls at(9.0 inches L x 12.0 inches W x 2.0 inches D)with exposed and rusted rebars approximately 8.0 feet and 10.0 feet from the westerly abutment inside bay 8 (southerly bay). At span 6, there is a spall at(24.0 inches L x 18.0 inches W x 2.0 inches D)at the widening portion approximately 20.0 feet from pier wall 7 inside bay 5(see the attached photo no. 3). The soffit cracks as the following locations below: The soffit of the northerly bays has three longitudinal and transverse cracks(up to 0.05 inches wide and 1.0 to 2.0 feet long)with efflorescence. The soffit of spans 1 to 5 and 7(only at the southerly 3 bays of the original bridge) has several transverse cracks(up to 0.05 inches wide and 8.0 to 12.0 inches long)with efflorescence. At span 6 of the original bridge, there are few transverse cracks at 0.04 inches wide and 1.0 to 2.0 feet long with white efflorescence. There are longitudinal and transverse cracks at 0.05 inches wide and 1.0 to 3.0 feet long scattering on both of the bridge sidewalk; and also, numerous small spalls with exposed rebars and rusted inside the face of bridge railings. Joint-Strip Seal Expansion is inside westerly abutment joint, lanes 1 and 2 on westbound. On westbound, there are two broken pieces of strip seal inside the easterly abutment joint location. Joint seal is not visible on eastbound at both abutment joint locations(westerly and easterly abutments)because of AC roadway covering at both approach and depart lanes. Both hinges have type A pourable seal with 2.0 inches gap at 70.0 degrees of Fahrenheit. There are longitudinal cracks(up to 0.05 inches wide and 1.0 to 3.0 feet long)on both bridge sidewalks. SUPERSTRUCTURE The following is the locations of spalls on girders: At span 1 (westerly side), girders 5 and 6, each has a spall (2.0 inches L x 2.0 inches W x 1.0 inch D)right at the middle of the span. At span 6, girder 9 has a spall at(2.0 inches L x 2.0 inches W x 1.0 inch D)approximately 10.0 feet from the westerly side of pier wall 7. At span 7(see the attached photo no.4) Girder 1 has a spall at(3.0 inches L x 5.0 inches W x 1.0 inch D)approximately 6.0 feet from the pier wall. Girder 8 has a spall at(8.0 inches L x 10.0 inches W x 1.5 inches D)at the middle of the span, northerly face. Girder 9(southerly side)has a spall about(3.0 inches L x 5.0 inches W x 1.0 inch D)approximately 8.0 feet from the pier wall. There are three concrete small spalls about(3.0 inches L x 3.0 inches W x 1.0 inch D)in the most southerly girder of the most easterly span; and also, at the easterly span girder 2 (counting from south)has a spall at(6.0 inches L x 6.0 inches W x 1.0 inch D)at mid-span. Span 7, Southerly girder has several vertical cracks up to 0.05 inches wide and 1.0 to 2.0 feet long at the easterly end. SUBSTRUCTURE Each pier wall has at least two vertical cracks (up to 0.05 inches wide, 10.0 to 15.0 feet long and 6.0 to 8.0 feet in spacing). There is graffiti on bridge abutment and pier walls. SAFE LOAD CAPACITY The loadrating City Council 23 - 138 8/4/2026 Printed on: Monday 09/11/2023 06:57 PM Page 3 of 7 55C0163/AAAM/102828 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations -xv- CONDITION INFORMATION INSPECTION COMMENTARY summary sheet is archived on 04/05/2013. SPECIAL • N INFORMATIO STEEL INVESTIGATION DETAILS -NOT APPLICABLE FOR THIS BRIDGE. UNDERWATER INVESTIGATION DETAILS - NOT APPLICABLE FOR THIS BRIDGE. DECK AND ROADWAY DECK CROSS SECTION (S) 1.0 foot br, 5.0 feet sw, 52.00 feet, 5.00 feet sw, 1.00 foot br(N). DECK GEOMETRY DECK ROADWAY/OPERATIONAL INFORMATION (49) LENGTH 106.7 M (42a) TYPE OF SERVICE 5-HIGHWAY-PEDESTRIAN (51) NET WIDTH 16.6 M (12) BASE HIGHWAY NETWORK 0-NOT ON NET (52) TOTAL WIDTH 2O.3 M (13) LRS INVENTORY RTE&SUBRTE (50) CURB OR SIDEWALK LEFT 1.5 M RIGHT 1.5 M (104) NATIONAL HIGHWAY SYSTEM 0-NOT ON NHS (32) APPROACH RDWY WIDTH 17.4 M (26) FUNCTIONAL CLASS 16-MINOR ARTERIAL URBAN (33) BRIDGE MEDIAN 0 NO MEDIAN (100) DEFENSE HIGHWAY 0-NOT STRAHNET DECK STRUCTURE INFORMATION (101) PARALLEL STRUCTURE N-NONE EXISTS (107) DECK STRUCTURE TYPE 1-CIP CONCRETE (102) DIRECTION OF TRAFFIC 2-2 WAY (108) WEARING SURFACE/PROTECTIVE SYSTEM (10) INVENTORY ROUTE MIN VERT CLEAR 99.99 M A) TYPE OF WEARING SURFACE 2-INTEGRAL CONC. (47) INVENTORY ROUTE TOTAL HORIZ CLEAR 16.6 M B) TYPE OF MEMBRANE 0-NONE (68) DECK GEOMETRY 5 ABOVE TOLERABLE C) TYPE OF DECK PROTECTION 0-NONE (72) APPR ROADWAY ALIGN 6 EQUAL MIN CRITERIA OVERLAY THICKNESS(inches) 1 inches (105) FEDERAL LANDS HWY 0-NOT APPLICABLE (29) AVERAGE DAILY TRAFFIC 22000 (110) DESIGNATED NATIONAL NETWORK 0-NOT ON NET (30) YEAR OF ADT 2021 (109) TRUCK ADT% 1 % (20) TOLL 3-ON FREE ROAD (19) BYPASS, DETOUR LENGTH 3 KM (28a) LANES 4 (114) FUTURE ADT 38479 SPEED 45 (115) YEAR OF FUTURE ADT 2041 (103) TEMPORARY STRUCTURE N/A (37) HISTORICAL SIGNIFICANCE 5: NOT ELIGIBLE FOR NRHP DECK ELEMENT INSPECTION RATINGS AND NOTES (58) DECK RATING=7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 16 Top Flange-RC 2 2166 sq.m 1965 200 1 0 1080 Delamination/Spall/Patched Area 2 1 0 0 1 0 1130 Cracking (RC and Other) 2 200 0 200 0 0 511 Deck Wearing Surface-Concrete 2 1728 sq.m 1728 0 0 0 (16-1080)Delamination/Spall/Patched Area The soffit spalls as the following locations below: At span 1,there are two spalls at(9.0 inches L x 12.0 inches W x 2.0 inches D)with exposed rebars and rusted approximately 8.0 feet and 10.0 feet from the westerly abutment inside bay 8 (southerly bay). At span 6,there is a spall at(24.0 inches L x 18.0 inches W x 2.0 inches D)at the widening portion approximately 20.0 feet from pier wall 7 inside bay 5(see the attached photo no. 3). (16-1130)Cracking (RC and Other) The soffit cracks as the following locations below: The soffit of the northerly bays has three longitudinal and transverse cracks at 0.04 inches wide and 1.0 to 2.0 feet long with white efflore nc Printed on: Monday 09/11/2023 06:57 PM Page Department of Transportation-Division of Maintenance Structure Maintenance&Investigations -XHIBIT DECK ELEMENT INSPECTION RATINGS AND NOTES (58) DECK RATING=7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 (16-1130)Cracking (RC and Other) The soffit of spans 1 to 5 and 7 (only at the southerly 3 bays of the original bridge)has several transverse cracks up to 0.05 inches wide with white efflorescence. At span 6 of the original bridge,there are few transverse cracks up to 0.05 inches wide with white efflorescence. (16-511)Deck Wearing Surface-Concrete Bridge deck has a Polyester Concrete Deck Overlay. JOINT - APPROACH . RAIL INFORMATION (36a)Rail Code 1 (36b)Transition 0 (36c)Appr Guardrail 0 (36d)Appr Guardrail End 0 Roadway Speed 45 MPH JOINT/APPROACH/RAIL ELEMENT INSPECTION RATINGS AND NOTES _ Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 300 Joint-Strip Seal Exp 2 25 m 24 0 1 0 2330 Seal Damage(Joints) 2 1 0 0 1 0 (300-2330)Seal Damage(Joints) Joint seal runs across all lanes of westbound with three holes at 2.0 inches wide at the easterly abutment(see the attached photo no. 2). 301 Joint-Pourable Seal 2 25 m 25 0 0 0 (301)Joint-Pourable Seal There were no significant defects noted. 304 Joint-Open Expansion 2 130 m 130 0 0 0 (304)Joint-Open Expansion Along the original edge of deck and the widening edge of deck with Type A Seal. 331 Railing-RC 2 107 m 102 5 0 0 1130 Cracking (RC and Other) 2 5 0 5 0 0 (331-1130)Cracking (RC and Other) There are longitudinal and transverse cracks at 0.05 inches wide and 1.0 to 3.0 feet long scattering on both of the bridge sidewalk. 333 Railing-Other 2 107 m 97 10 0 0 1080 Delamination/Spall/Patched Area 2 5 0 5 0 0 1130 Cracking (RC and Other) 2 5 0 5 0 0 (333)Railing-Other There were no significant defects noted. (333-1080)Delamination/Spall/Patched Area There are longitudinal and transverse cracks up to 0.05 inches wide scattering on both of bridge sidewalks. (333-1130)Cracking (RC and Other) There are numerous small spalls with exposed rebars and rusted inside the face of bridge railings. SUPERSTRUCTURE SUPERSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (59)SUPERSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 110 Girder/Beam-RC 2 1000 m 995 3 2 0 1080 Delamination/Spall/Patched Area 2 4 0 2 2 0 1130 Cracking(RC and Other) 2 1 0 1 0 0 City Council 2:3 — Printed on: Monday 09/11/2023 06:57 PM Department of Transportation-Division of Maintenance Structure Maintenance&Investigations SUPERSTRUCTURE SUPERSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (59)SUPERSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 (110-1080) Delamination/Spall/Patched Area The following is the locations of spalls on girders: At span 1 (westerly side), girders 5 and 6, each has a spall at(2.0 inches L x 2.0 inches W x 1.0 inch D) right at the middle of the span. At span 6, girder 9 has a spall at(2.0 inches L x 2.0 inches W x 1.0 inch D)approximately 10.0 feet from the westerly side of pier wall 7. At span 7(see the attached photo no.4) Girder 1 has a spall at(3.0 inches L x 5.0 inches W x 1.0 inch D)approximately 6.0 feet from the pier wall. Girder 8 has a spall at(8.0 inches L x 10.0 inches W x 1.5 inches D)at the middle of the span, northerly face. Girder 9(southerly side)has a spall about(3.0 inches L x 5.0 inches W x 1.0 inch D)approximately 8.0 feet from the pier wall. There are three concrete small spalls about(3.0 inches L x 3.0 inches W x 1.0 inch D) in the most southerly girder of the most easterly span; and also, at the easterly span girder 2(counting from south)has a spall at(6.0 inches L x 6.0 inches W x 1.0 inch D) at mid-span. (110-1130)Cracking (RC and Other) Span#7, Southerly girder has few vertical cracks up to 0.04 inches wide at the easterly end. 182 EQ Restrainer Cable-Other 2 8 ea. 8 0 0 0 (182)EQ Restrainer Cable-Other There were no significant defects noted. 312 Bearing-Enclosed 2 2 each 2 0 0 0 (312)Bearing-Enclosed There were no significant defects noted. SUBSTRUCTURE DESCRIPTION UNDER STRUCTURE (42b) TYPE OF SERVICE UNDER 5-WATERWAY (38) NAVIGATION CONTROL 0: NO CONTROL (69) UNDERCLEARANCES V-H N NOT APPLICABLE (NBI) (111) PIER PROTECTION N/A (71) WATER ADEQUACY 8 EQUAL DESIRABLE (39) NAVIGATION VERTICAL CLEARANCE 0.0 M (61) CHANNEL PROTECTION 8 PROTECTED (116) VERT-LIFT BRIDGE NAV MIN VERTICAL CLEAR M (113) SCOUR 7 COUNTERMEASURES (40) NAVIGATION HORIZONTAL CLEARANCE 0.0 M SCOUR POA DATE N/A CHANNEL DESCRIPTION RC trapezoidal. SUBSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (60)SUBSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 210 Pier Wall-RC 2 119 m 114 5 0 0 1130 Cracking (RC and Other) 2 5 0 5 0 0 (210-1130)Cracking (RC and Other) The following is the locations of pier walls with cracks: Pier wall 2 has two vertical cracks up to 0.05 inches wide at the original portion. Pier wall 3 has two vertical cracks up to 0.05 inches at the original portion. Pier wall 4 has two vertical cracks up to 0.05 inches wide. City Council 23 - Printed on: Monday 09/11/2023 06:57 PM Department of Transportation-Division of Maintenance Structure Maintenance&Investigations SUBSTRUCTURE SUBSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (60)SUBSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 (210-1130)Cracking (RC and Other) Pier wall 5 has two vertical cracks up to 0.05 inches wide. Pier wall 6 has two vertical cracks up to 0.05 inches wide. Pier wall 7 has two vertical cracks up to 0.05 inches wide. 215 Abutment-RC 2 40 m 40 0 0 0 (215)Abutment-RC There were no significant defects noted. 227 Pile-RC 2 1 ea. 1 0 0 0 (227) Pile-RC The pile element is included to indicate the presence of piles on this structure. The piles were not exposed for visual inspection. No indication of pile distress was noted in any substructure element. WORK RECOMMENDATIONS DECK WORK RECOMMENDATIONS Rec Date 02/20/2019 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Deck-Patch spalls Str Target ROUTINE EA Remove and clean all loose material around the following soffit spalls; and then, patch them with cement mortar. At span 1, there are two spalls at(9.0 inches L x 12.0 inches W x 2.0 inches D)with exposed rebars and rusted approximately 8.0 feet and 10.0 feet from the westerly abutment inside Bay 8 (southerly bay). At span 6, there is a spall at(24.0 inches L x 18.0 inches W x 2.0 inches D)at the widening portion approximately 20.0 feet from pier wall 7 inside Bay 5(see the attached photo no. 3). The following locations have spalls along the edge of deck(between the original and widening section)below: There is a spall at(20.0 inches L x 12.0 inches W x 1.0 inch D)at mid span 6 inside Bay 5 along the original soffit edge of deck and the widening portion. Along the longitudinal joint of span 1 inside Bay 5 (westerly span)has two spalls about(16.0 inches L x 16.0 inches W x 2.0 inches D) at the southerly side. JOINT/APPR/RAIL WORK RECOMMENDATIONS - NONE SUPERSTRUCTURE WORK RECOMMENDATIONS - NONE SUBSTRUCTURE WORK RECOMMENDATIONS - NONE OTHER WORK RECOMMENDATIONS - NONE City Council 23 — 142 8/4/2026 Printed on: Monday 09/11/2023 06:57 PM Page 7 of 7 EXHIBIT 2 California Department of Transportation Division of Maintenance Structure Maintenance and Investigations BRIDGE NSPECTION CORDS NFORMATION SYSTEM The requested documents have been generated by BIRIS. These documents are the property of the California Department of Transportation and should be handled in accordance with Deputy Directive 55 and the State Administrative Manual. Records for "Confidential" bridges may only be released outside the Department of Transportation upon execution of a confidentiality agreement. City Council 23 — 143 8/4/2026 Department of Transportation-Division of Maintenance Mainte BRIDGE INSPECTION REPORT A* ExHiBiT2 Routine Inspectionawwww -- BRIDGE NO.: STRUCTURE NAME: INSPECTION DATE: 55C0689 SANTA ANA RIVER CHANNEL February 9, 2023 BRIDGE LOCATION INFORMATION (9)LOCATION 0.5 MI E/O HARBOR BLVD (7)FACILITY CARRIED FIRST STREET (11)POSTMILE 0 (6)FEATURE INTERSECTED SANTA ANA RIVER CHANNEL (16)LATITUDE 33°44'42.38" (5)INVENTORY RTE(ON/UNDER) ON 15000000 (17)LONGITUDE 117'54'40.94" (104)ON NATIONAL HIGHWAY SYSTEM ROUTE ON NHS STRUCTURAL HEALTH CONDITION SUMMARY INFORMATION (58)DECK 7 GOOD DECK AREA(M)2 2,734 (59)SUPERSTRUCTURE 7 GOOD SUFFICIENCY RATING 75.4 (60)SUBSTRUCTURE 7 GOOD PAINT CONDITION N/A (62)CULVERT N N/A(NBI) STRUCTURALLY DEFICIENT(SD)STATUS NOT SD (67)STRUCTURE EVALUATION 7 ABOVE MIN CRITERIA (113)SCOUR 8 STABLE ABOVE FOOTING PHOTOGRAPH IDENTIFICATION - r-- _ Routine-Roadway View(02/13/2019) Routine-Elevation View(02/13/2019) f Routine-Underside View(02/13/2019) TEAM LEADER Nelson N. Vo o QR13FESS/0,yq� REPORT AUTHOR Nelson N. Vo Edwin Mah INSPECTED BY NN.Vo/E.Mah No. 27141 jO Exp. 03/31/2025 9/11/2023 CIVIL Edwin Mah (Registered Civil Engineer) Date tE `FD�P City Council 23 — 144 4/2026 Printed on: Monday 09/11/2023 07:04 PM Page 55C0689/AAAE/102830 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations STRUCTURE OVERVIEW AGENCY INFORMATION INSPECTION INFORMATION (1)STATE NAME CALIFORNIA 069 (90)INSPECTION DATE 02/23(91)FREQUENCY 24 MO (2)HIGHWAY DISTRICT 12 (92)CRITICAL FEATURE INSPECTION (93) CFI DATE (3)COUNTY CODE (55)ORANGE A)NSTM INSP N-NO MO A) N/A (4)PLACE CODE (69000)SANTA ANA B) UNDERWATER INSP N-NO MO B) N/A (21)MAINTAIN 04 CITY OR MUNICIPAL HI C)OTHER SPECIAL INSP N-NO MO C) N/A (22)OWNER 04 CITY OR MUNICIPAL HI (98)BORDER BRIDGE STATE CODE N/A %SHARE N/A (99)BORDER BRIDGE STRUCTURE NUMBER N/A CONSTRUCTION INFORMATION (27) YEAR BUILT 2012 (45)MAIN SPANS 3 (43a) STRUCTURE TYPE MAIN 5: PRESTRESS CONC (106)YEAR MODIFIED N/A (46)APPR SPANS 0 (43b) DESIGN TYPE MAIN 02: STRINGER/MULTI-BEAM (34)SKEW 18 (48)MAX SPAN(M) 36.6 (44a) STRUCTURE TYPE APPR 0: OTHER/NOT APPLICABLE (49)LENGTH (M) 97.5 (35)STR FLARE 0-NO (44b) DESIGN TYPE APPR 00: OTHER/NOT APPLICABLE (112)NBIS BR LENGTH Y JOINTS 2 NO.OF HINGES 0 STRUCTURE DESCRIPTION Three span PC/PS concrete"I"girder(10)with stay in place form on two RC pier wall and two closed end RC cantilever abutments with monolithic wingwalls supported on RC pile cap on PC/PS concrete piles. SPAN CONFIGURATION (W) 100.00 feet, 120.00 feet, 100.00 feet(E). OPERATIONAL I LOAD CAPACITY (31)DESIGN LOAD 5 MS 18(HS 20) (65)CALC METHOD AASSIGNED LFD (66)INVENTORY RATING RF=1.00=>32.4 metric tons (63)CALC METHOD A ASSIGNED LFD (64)OPERATING RATING RF=1.67=>54.1 metric tons (70)BRIDGE POSTING 5 AT/ABOVE LEGAL LOADS (41)STRUCTURE STATUS A-OPEN, NO RESTRICTION PERMIT RATING PPPPP OVERLAY THICKNESS 0 inches POSTING LOADS Safe Existing Posting Loads Ordinance/Order Signs Additional Ordinance/Order Requirements Type 3 Legal N/A N/A U.S.Tons NONE Type 3S2 Legal N/A N/A U.S.Tons Type 3-3 Legal N/A N/A U.S.Tons Speed 40 N/A N/A MPH Additional Signs NONE Posting Date N/A Load Rating Summary Date 04/28/15 Load Rating Type Assigned by Design LFD Load Rating Tool-Date As Built, Contract Plans-04/28/15 MINIMUM VERTICAL CLEARANCE MINIMUM LATERAL UNDERCLEARANCE (53)MIN VERT CLEAR OVER BRIDGE RDWY Unimpaired (55)MIN LAT UNDERCLEAR RT REF N-NOT H/RR 0.0 M (54)MIN VERT UNDERCLEAR REF N-NOT H/RR 0.00 M (56)MIN LAT UNDERCLEAR LT 0.0 M City Council 23 — 145 8/4/2026 Printed on: Monday 09/11/2023 07:04 PM 55C0689/AAAE/102830 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations CONDITION IN • ' • INSPECTION COMMENTARY SCOPE AND ACCESS A complete routine inspection was performed by walking on and around the bridge to inspect all visible elements of the bridge structure. Bridge deck was inspected by walking on shoulder and median area. Soffit and all substructure were inspected by walking underneath the bridge with rain boots if it is in raing season. There is no need for a special equipment to inspect this structure. The channel is dry. REVISIONS The entire quantity of RC abutments ELI 215 is modified from 25 m to 35 m because the wingwalls are monolithic with the abutments. DECK AND ROADWAY There are longitudinal and transverse deck cracks(up to 0.06 inches wide and 1.0 to 3.0 feet in spacing)throughout the entire deck. The metal corregated deck form covers the deck soffit. The work recommendation has been made to treat bridge deck cracks, but it is not done. There are transverse cracks with white efflorescence under both deck overhangs, on bridge deck soffit and inside closure pour. There are longitudinal cracks up to 0.05 inches wide throughout both approach and departure slabs. There are numerous small spalls at(2.0 inches L x 2.0 inches W x 1.0 inch D) mainly inside the northerly rail at middle of the bridge. In addition, there are longitudinal cracks up to 0.05 on both sidewalks. There is debris inside strip seal gap. The northerly bridge railing was painted. SUPERSTRUCTURE At span 1, the girder 10 has two spalls(3.0 inches L x 2.0 inches W x 1.0 inch D)right above the bike path approximately 40.0 feet from the westerly abutment. The following is the locations of spalls due to the previous fire years ago under span 1. Girder 8, there is a spall at(15.0 feet L x 2.0 feet W x 1.0 inch D)at the southerly face; and also,the bottom flange surface has a spall at 6.0 feet L x 2.0 inches W x 1.0 inch D (see the attached photos no. 1 and 2). Girder 9, there is a spall (9.0 feet L x 2.0 feet W x 1.0 inch D)at the northerly face(see the attached photo no. 3). The work recommendation has been made in 2017 but it is not done. SUBSTRUCTURE Pier wall 2 has a vertical crack up to 0.04 inches wide. Pier wall 3 has a vertical crack up to 0.04 inches wide. SAFE LOAD CAPACITY The load rating for this structure is calculated on 04/28/2015 by SMI Ratings Branch using BrR 6.8.0 AASHTO analysis, and the load rating summary sheet is archived on 04/28/2015. SPECIAL • N INFORMATIO STEEL INVESTIGATION DETAILS -NOT APPLICABLE FOR THIS BRIDGE. UNDERWATER INVESTIGATION DETAILS - NOT APPLICABLE FOR THIS BRIDGE. City Council 23 — 146 8/4/2026 Printed on: Monday 09/11/2023 07:04 PM Page 55C0689/AAAE/102830 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations DECK AND ROADWAY DECK CROSS SECTION (N) 1.00 foot br, 8.00 feet sw, 36.00 feet, 4.00 feet conc curb med., 3d6.00 feet, 8.00 feet sw, 1.00 foot br(S). DECK GEOMETRY DECK ROADWAY/OPERATIONAL INFORMATION (49) LENGTH 97.5 M (42a) TYPE OF SERVICE 5-HIGHWAY-PEDESTRIAN (51) NET WIDTH 21.4 M (12) BASE HIGHWAY NETWORK 1-PART OF NET (52) TOTAL WIDTH 28.0 M (13) LRS INVENTORY RTE&SUBRTE 000000000000 (50) CURB OR SIDEWALK LEFT 2.4 M RIGHT 2.4 M (104) NATIONAL HIGHWAY SYSTEM 1-ROUTE ON NHS (32) APPROACH RDWY WIDTH 21.4 M (26) FUNCTIONAL CLASS 14-OTHER PRIN ART URBAN (33) BRIDGE MEDIAN 3 CLOSED IVIED W/BARRIERS (100) DEFENSE HIGHWAY 0-NOT STRAHNET DECK STRUCTURE INFORMATION (101) PARALLEL STRUCTURE N-NONE EXISTS (107) DECK STRUCTURE TYPE 1-CIP CONCRETE (102) DIRECTION OF TRAFFIC 2-2 WAY (108) WEARING SURFACE/PROTECTIVE SYSTEM (10) INVENTORY ROUTE MIN VERT CLEAR 99.99 M A) TYPE OF WEARING SURFACE 0-NONE (47) INVENTORY ROUTE TOTAL HORIZ CLEAR 10.7 M B) TYPE OF MEMBRANE 0-NONE (68) DECK GEOMETRY 2 INTOLERABLE-REPLACE C) TYPE OF DECK PROTECTION 0-NONE (72) APPR ROADWAY ALIGN 8 EQUAL DESIRABLE CRIT OVERLAY THICKNESS(inches) 0 inches (105) FEDERAL LANDS HWY 0-NOT APPLICABLE (29) AVERAGE DAILY TRAFFIC 30000 (110) DESIGNATED NATIONAL NETWORK 0-NOT ON NET (30) YEAR OF ADT 2021 (109) TRUCK ADT% 1 % (20) TOLL 3-ON FREE ROAD (19) BYPASS, DETOUR LENGTH 2 KM (28a) LANES 6 (114) FUTURE ADT 53226 SPEED 40 (115) YEAR OF FUTURE ADT 2040 (103) TEMPORARY STRUCTURE N/A (37) HISTORICAL SIGNIFICANCE 5: NOT ELIGIBLE FOR NRHP DECK ELEMENT INSPECTION RATINGS AND NOTES (58) DECK RATING=7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 12 Deck-RC 2 2087 sq.m 1757 280 50 0 1120 Efflorescence/Rust Staining 2 30 0 30 0 0 1130 Cracking (RC and Other) 2 300 0 250 50 0 (12-1120)Efflorescence/Rust Staining There are random transverse cracks with white efflorescence under both deck overhang and bridge deck soffit. (12-1130)Cracking (RC and Other) There are longitudinal and transverse deck cracks(up to 0.06 inches wide and 1.0 to 3.0 feet in spacing)throughout the entire deck. JOINT APPROACH . RAIL INFORMATION (36a)Rail Code 1 (36b)Transition 0 (36c)Appr Guardrail 0 (36d)Appr Guardrail End 0 Roadway Speed 40 MPH JOINT/APPROACH/RAIL ELEMENT INSPECTION RATINGS AND NOTES Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 300 Joint-Strip Seal Exp 2 60 m 60 0 0 0 (300)Joint-Strip Seal Exp There were no significant defects noted. 321 Approach Slab-RC 2 411 sq.m 311 80 20 0 1130 Cracking (RC and Other) 2 100 0 80 20 0 (321-1130)Cracking (RC and Other) There are map cracks up to 0.06 inches wide throughout both approach and departure slabs. City Council 23 — 147 8/4/2026 Printed on: Monday 09/11/2023 07:04 PM Page 55C0689/AAAE/102830 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations JOINT - APPROACH RAIL JOINT/APPROACH/RAIL ELEMENT INSPECTION RATINGS AND NOTES Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 331 Railing-RC 2 207 m 203 4 0 0 1080 Delamination/Spall/Patched Area 2 4 0 4 0 0 (331-1080)Delamination/Spall/Patched Area There are numerous small spalls at(2.0 inches L x 2.0 inches W x 1.0 inch D) mainly inside the northerly rail at the middle of the bridge. In addition,there are random longitudinal sidewalk cracks up to 0.05 on both sides. SUPERSTRUCTURE SUPERSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (59)SUPERSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 109 Girder/Beam-PS Conc. 2 976 m 966 0 10 0 1080 Delamination/Spall/Patched Area 2 10 0 0 10 0 (109-1080) Delamination/Spall/Patched Area At span 1,the girder 10 has two spalls (3.0 inches L x 2.0 inches W x 1.0 inch D)right above the bike path approximately 40.0 feet from the westerly abutment. The following is the locations of spalls due to the previous fire years ago under span 1. Girder 8,there is a spall at(15.0 feet L x 2.0 feet W x 1.0 inch D)at the southerly face; and also, the bottom flange surface has a spall at 6.0 feet L x 2.0 inches W x 1.0 inch D(see the attached photos no. 1 and 2). Girder 9,there is a spall 9.0 feet L x 2.0 feet W x 1.0 inch D at the norther) face see the attached photo no. 3). 310 Bearing-Elastomeric 2 60 each 60 0 0 0 (310)Bearing-Elastomeric There were no significant defects noted. SUBSTRUCTURE DESCRIPTION UNDER STRUCTURE (42b) TYPE OF SERVICE UNDER 5-WATERWAY (38) NAVIGATION CONTROL N: NOT APPLICABLE (69) UNDERCLEARANCES V-H N NOT APPLICABLE (NBI) (111) PIER PROTECTION N/A (71) WATER ADEQUACY 9 ABOVE DESIRABLE (39) NAVIGATION VERTICAL CLEARANCE 0.0 M (61) CHANNEL PROTECTION 9 NO DEFICIENCIES (116) VERT-LIFT BRIDGE NAV MIN VERTICAL CLEAR M (113) SCOUR 8 STABLE ABOVE FOOTING (40) NAVIGATION HORIZONTAL CLEARANCE 0.0 M SCOUR POA DATE N/A CHANNEL DESCRIPTION Trapezoidal concrete lined. SUBSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (60)SUBSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 210 Pier Wall-RC 2 60 m 58 2 0 0 1130 Cracking (RC and Other) 2 2 0 2 0 0 (210-1130)Cracking (RC and Other) Pier wall 2 has a vertical crack up to 0.04 inches wide and 5.0 feet long. Pier wall 3 has a vertical crack up to 0.04 inches wide and 5.0 feet long. 215 Abutment-RC 2 82 m 82 0 0 0 (215)A - Printed on: Monday 09/11/2023 07:04 PM Page 5 of 6 55C0689/AAAE/102830 Department of Transportation-Division of Maintenance Structure Maintenance&Investigations SUBSTRUCTURE SUBSTRUCTURE ELEMENT INSPECTION RATINGS AND NOTES (60)SUBSTRUCTURE RATING= 7 Elem Defect/ Element Description Env Total Units Qty in each Condition State No. Prot Defect Qty CS 1 CS 2 CS 3 CS 4 (215)Abutment-RC Monolithic wingwalls are included in the total quantity. 227 Pile-RC 2 1 ea. 1 0 0 0 (227) Pile-RC The pile element is included to indicate the presence of piles on this structure. The piles were not exposed for visual inspection. No indication of pile distress was noted in any substructure element. WORK RECOMMENDATIONS DECK WORK RECOMMENDATIONS Rec Date 02/20/2019 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Deck-Methacrylate Str Target ROUTINE EA Treat deck, approach and departure slab cracks with Methacrylate. JOINT/APPR/RAIL WORK RECOMMENDATIONS - NONE SUPERSTRUCTURE WORK RECOMMENDATIONS Rec Date 03/07/2017 Work By LOCAL AGENCY Est Cost Dist Target Status PROPOSED Action Super-Patch spalls Str Target ROUTINE EA Patch all spalls on girders 8 and 9 of span 1. SUBSTRUCTURE WORK RECOMMENDATIONS - NONE OTHER WORK RECOMMENDATIONS - NONE City Council 23 — 149 8/4/2026 Printed on: Monday 09/11/2023 07:04 PM Page 6 of 6 55C0689/AAAE/102830 ,- EXHIBIT 2 CITY OF SANTA ANA EXHIBIT VI LOCATION MAP AND BPMP PLAN PLEASE SEE BELOW City Council 23 — 150 8/4/2026 0 0o O o 00 o O oa O o 00 0 0 0 0 0 Nco a _ d is N N v � pp X o 0 0 0 0 0 0 0 o t o 0 0 o p 0 0 o O o 0 0 0 o V o 0 0 o p wCO M O h N Ol V V O N R � OJ N O N d n v3 v> u3 F» e3 F» e3 ss LL 0 0 0 0 0 0 0 0 o O O O O p O � LQ Lq � G M N V Cl! M O M N m F V O y ;E N R a m v m m roM vMi m v N M W ro V N o0 R _ O v3 e3 e» en e» ea u> v3 � o n H s r lfJ T N V � y O M M N N N C A "' A II a 22 - x i -1. a - _ - C N a ry o U a a a Z - a r a p d U U U U O U Q U U w Q a o U m 'o° ❑ ❑ o N N to t/J Y,�^) r co ❑ j O O U � > O Z O O O N O 030 0'¢L aN� O�z O�w O�Z�Z zrUi1 U W¢W U'W CL U'W¢W¢ ¢Z ¢Z¢Z Q Z Q Z¢Z¢ ¢W Z n ❑¢Z¢Z a t Z a Z¢Z Z� ¢x¢x¢x F ¢x¢x¢ N¢ U W w W W � U E o a m Z V U U U J U U. 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III �_�. � .. � _ I ■IIIII:! ■ � � . r o� sa,YT INN a ti 1 �w U 7 �Lr.. ,.QSZS ,- EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT A PROPOSER'S CERTIFICATION, PROPOSAL PRICING Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit 1) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. PROPOSER'S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions. LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS BUSINESS ADDRESS PRINTED NAME OF AUTHORIZED AGENT TITLE SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE) CITY OF SANTA ANA BUSINESS LICENSE NUMBER (PLEASE PROVIDE IF AVAILABLE, BUT NOT REQUIRED UNTIL AND IF AN AWARD IS MADE TO PROPOSER.) THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 153 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT B PROPOSER'S STATEMENT Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City)shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above)of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm Signed and Printed Name: Title Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 154 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT C NON-COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above non-collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of County of Subscribed and sworn to (or affirmed) before me on this day of 20 , by proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. Notary Public Signature Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 155 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT D NON-LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 156 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT E NON-DISCRIMINATION CERTIFICATION The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 1. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1)through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract City Council 23 — 157 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 158 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT F SUBCONTRACTOR DESIGNATION FORM Bidder acknowledges and agrees that under Public Contract Code section 4100, et seq., it must clearly set forth below the name and location of each subcontractor who will perform work or labor or render service to the bidder in or about the work in an amount in excess of one-half of one percent (0.5%) of bidder's total bid and the kind of work that each will perform. Furthermore, bidder acknowledges and agrees that under Public Contract Code section 4100, et seq., if bidder fails to list as to any portion of work, or if bidder lists more than one subcontractor to perform the same portion of work(i.e. bidder must indicate what portion of the work each subcontractor will perform), bidder must perform that portion itself or be subjected to penalty under applicable law. If alternate bids are called for and bidder intends to use subcontractors different from or in addition to those subcontractors listed for work under the base bid, bidder must list subcontractors that will perform work in an amount in excess of one half of one percent(0.5%)of bidder's total bid, including alternates. In case more than one subcontractor is named for the same kind of work, the Contractor is to state the portion of work that each subcontractor will perform. Bidders or suppliers of materials only do not need to be listed. If further space is required for the list of proposed subcontractors, additional sheets showing the required information, as indicated below, shall be attached hereto and made a part of this document. Listed below is the name of each subcontractor that will perform work, labor, or render services to the undersigned related to the work of this project.This is to include any subcontractor that will specially fabricate and install a portion of work according to detailed drawings contained in the plans and specifications in the amount greater than one half of one percent (.05%) of the contractors total bid.Additional sheets may be attached if needed. Subcontractor Name: Location: Portion of Work/Trade: Bid Amount Contractor's License Number DIR Registration No. Subcontractor Name: Location: Portion of Work/Trade: Bid Amount: Contractor's License No: DIR Registration No: Contractor will not be subcontracting any portion of work. THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 159 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT G CARB FLEET COMPLIANCE CERTIFICATION Bidder hereby acknowledges that they have reviewed the California Air Resources Board's policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the "Regulation"). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder's fleet, and/or that of their subcontractor(s) ("Fleet") is true and correct: u The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto. F1 The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. u Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third-party correspondence or vendor bids). u The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4). u The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto. Bidder's Company Name (please print or type) Signature of Bidder Print Name Title DOORS ID THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 160 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT H STATEMENT REGARDING COMMUNITY WORKFORCE AGREEMENT (CWA) REQUIREMENTS This is to certify that the undersigned Proposer and subconsultants have read and undertand the CWA entered into by and between the City of Santa Ana, Los Angeles/Orange Counties Building and Construction Trades Council, and the signatory Craft Councils and Local Unions, effective as of June 6, 2023. The Undersigned Proposer hereby agrees to comply with all terms and conditions of the CWA, and are capable of completing construction of the project continuously, without interruptions or delays. If awarded any work covered by the CWA, Proposer will also be required to sign a Letter of Assent that appears as Attachment A to the CWA documents. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 161 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT I SAM.GOV UEI VERIFICATION On April 4, 2022, the federal government stopped using the DUNS Number to uniquely identify entities. Now, entities doing business with the federal government use the Unique Entity ID created in SAM.gov. They no longer have to go to a third-party website to obtain their identifier. This transition allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government. This RFP includes federal funding, and as such, the proposer must provide verification of their SAM.gov UEI and registration status. Please attach your entity's registration from SAM.gov, including UEI and active registration status. Proposer's UEI: SAM.gov Registration Expiration Date: City Council 23 — 162 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT J CERTIFICATE REGARDING DEBARMENT, SUSPENSION, INEGIBILITY AND VOLUNTARY EXCLUSION This certification is required by the regulations implementing Executive Order 12549, as amended, Nonprocurement Debarment and Suspension, 2 CFR Part 2998, Subpart C, Responsibilities of Participants Regarding Transactions. The regulations were published as Part VII of the May 26, 1988, Federal Register (Pages 19160-19211), and as subsequently amended in 81 Federal Register 25585. (Before completing certification, read instructions which are an integral part of certification) 1. Pursuant to 2 CFR 180.335, the prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently excluded or disqualified; b. Have not been convicted within the preceding three years of any of the offenses listed in 2CFR 180.800(a) or had a civil judgment rendered against them for one of those offenses within that time period. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses listed in 2 CFR 180.800(a);and d. Have not had one or more public transactions (Federal, State or local) terminated within the preceding three years for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Consultant Name and Title of Official Authorized to Certify On Behalf of the Consultant Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 163 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA INSTRUCTION FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor(DOL) may pursue available remedies, including suspension and/or debarment. 3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction", "debarment", "suspension", "disqualified," "ineligible", "lower tier covered transaction", "participant", "person", "primary covered transaction", "principal', "proposal", and "voluntarily excluded", as used in this cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, disqualified, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6. The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will include the clause title "Certification Regarding Debarment, Suspension, Ineligible, or voluntarily excluded from the covered transaction" unless it knows that the certification is erroneous. 7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment. City Council 23 — 164 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT K FEDERAL FUNDING REQUIREMENTS — CALTRANS FORMS (Refer to the following Forms) City Council 23 — 165 8/4/2026 Local Assistance Procedures Manual EXHIWT4210-I Notice to Proposers DBE Information Exhibit 10-I: Notice to Proposers DBE Information (federally funded projects only) The Local Public Agency(LPA) has established a DBE goal for this Contract of 4.00 % 1. TERMS AS USED IN THIS DOCUMENT • The term "Disadvantaged Business Enterprise" or"DBE" means a for-profit small business concern owned and controlled by a socially and economically disadvantaged person(s)as defined in Title 49, Code of Federal Regulations (CFR), Part 26.5. • The term "Agreement" also means "Contract." • LPA also means the local entity entering into this contract with the Contractor or Consultant. • The term "Small Business" or"SB" is as defined in 49 CFR 26.65. 2. AUTHORITYAND RESPONSIBILITY A. DBEs and other small businesses are strongly encouraged to participate in the performance of Contracts financed in whole or in part with federal funds (see 49 CFR 26: Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs). The Consultant must ensure that DBEs and other small businesses have the opportunity to participate in the performance of the work that is the subject of this solicitation and should take all necessary and reasonable steps for this assurance. The proposer must not discriminate on the basis of race, color, national origin, or sex in the award and performance of subcontracts. B. Proposers are encouraged to use services offered by financial institutions owned and controlled by DBEs. 3. SUBMISSION OF DBE INFORMATION If there is a DBE goal on the contract, Exhibit 10-01: Consultant Proposal DBE Commitment must be included in the Proposal. In order for a proposer to be considered responsible and responsive, the proposer must make good faith efforts to meet the goal established for the contract. If the goal is not met, the proposer must document adequate good faith efforts. All DBE participation will be counted towards meeting the contract goal; therefore, all DBE participation must be collected and reported. Exhibit 10-02: Consultant Contract DBE Information must be included in best qualified consultant's executed consultant contract. Even if no DBE participation will be reported, the successful proposer must execute and return the form. 4. DBE PARTICIPATION GENERAL INFORMATION It is the proposer's responsibility to be fully informed regarding the requirements of 49 CFR 26, and the Department's DBE program developed pursuant to the regulations. Particular attention is directed to the following: A. A DBE must be a small business firm defined pursuant to 13 CFR 121 and be certified through the California Unified Certification Program (CUCP). B. A certified DBE may participate as a prime consultant, subconsultant,joint venture partner, as a vendor of material or supplies, or as a trucking company. C. A DBE proposer not proposing as a joint venture with a non-DBE, will be required to document one or a combination of the following: 1. The proposer is a DBE and will meet the goal by performing work with its own forces. City Council 23 — 166 81 25 Local Assistance Procedures Manual EXHIWT4210-I Notice to Proposers DBE Information 2. The proposer will meet the goal through work performed by DBE subconsultants, suppliers or trucking companies. 3. The proposer, prior to proposing, made adequate good faith efforts to meet the goal. D. A DBE joint venture partner must be responsible for specific contract items of work or clearly defined portions thereof. Responsibility means actually performing, managing, and supervising the work with its own forces. The DBE joint venture partner must share in the capital contribution, control, management, risks and profits of the joint venture commensurate with its ownership interest. E. A DBE must perform a commercially useful function pursuant to 49 CFR 26.55, that is, a DBE firm must be responsible for the execution of a distinct element of the work and must carry out its responsibility by actually performing, managing and supervising the work. F. The proposer must list only one subconsultant for each portion of work as defined in their proposal and all DBE subconsultants should be listed in the bid/cost proposal list of subconsultants. G. A prime consultant who is a certified DBE is eligible to claim all of the work in the Contract toward the DBE participation except that portion of the work to be performed by non-DBE subconsultants. 5. COUNTING DBE PARTICIPATION Materials or supplies purchased from DBEs count towards the DBE goal under the following conditions: A. If the materials or supplies are obtained from a DBE manufacturer, count 100 percent of the cost of the materials or supplies. A DBE manufacturer is a firm that operates or maintains a factory, or establishment that produces on the premises the materials, supplies, articles, or equipment required under the Contract and of the general character described by the specifications. B. If the materials or supplies purchased from a DBE regular dealer, count 60 percent of the cost of the materials or supplies. A DBE regular dealer is a firm that owns, operates or maintains a store, warehouse, or other establishment in which the materials, supplies, articles or equipment of the general character described by the specifications and required under the Contract are bought, kept in stock, and regularly sold or leased to the public in the usual course of business. To be a DBE regular dealer, the firm must be an established, regular business that engages, as its principal business and under its own name, in the purchase and sale or lease of the products in question. A person may be a DBE regular dealer in such bulk items as petroleum products, steel, cement, gravel, stone or asphalt without owning, operating or maintaining a place of business provided in this section. C. If the person both owns and operates distribution equipment for the products, any supplementing of regular dealers' own distribution equipment must be, by a long-term lease agreement and not an ad hoc or Agreement-by-Agreement basis. Packagers, brokers, manufacturers' representatives, or other persons who arrange or expedite transactions are not DBE regular dealers within the meaning of this section. D. Materials or supplies purchased from a DBE, which is neither a manufacturer nor a regular dealer, will be limited to the entire amount of fees or commissions charged for assistance in the procurement of the materials and supplies, or fees or transportation charges for the delivery of materials or supplies required on the job site, provided the fees are reasonable and not excessive as compared with fees charged for similar services 6. RESOURCES A. The CUCP database includes the certified DBEs from all certifying agencies participating in the CUCP. If you believe a firm is certified that cannot be located on the database, please err(,: DBE.Certification(o)dot.ca.gov for assistance. B. Access the CUCP database from the Department of Transportation, Office of Civil Rights website. guidance on how to search for certified firms using the CUCP database, please visit: DBE Goal Setting I Caltrans City Council 23 — 167 25 Local Assistance Procedures Manual ����� i�t 10-01 Consultant Prop t-IDS1�m�� fitment EXHIBIT 10-01 CONSULTANT PROPOSAL DBE COMMITMENT 1. Local Agency: City of Santa Ana 2.Contract DBE Goal: 4% 3. Project Description: Bridge Preventative Maintenance Program for eight(8)bridges 4. Project Location: Various Locations in Santa Ana 5. Consultant's Name: 6. Prime Certified DBE: 7. Description of Work,Service,or Materials 8. DBE a Supplied Certification 9. DBE Contact Information 10. DBE /o Number Local Agency to Complete this Section 17. Local Agency Contract Number: 11.TOTAL CLAIMED DBE PARTICIPATION % 18. Federal-Aid Project Number: Consultant's Ranking after Evaluation: IMPORTANT: Identify all DBE firms being claimed for credit, Local Agency certifies that all DBE certifications are valid and information on regardless of tier.Written confirmation of each listed DBE is this form is complete and accurate. required. 21. Local Agency Representative's Signature 22• Date 12. Preparer's Signature 13. Date 23. Local Agency Representative's Name 24. Phone 14. Preparer's Name 15.Phone 25. Local Agency Representative's Title 16. Preparer's Title DISTRIBUTION: Original—Included with consultant's proposal to local agency. ADA Notice: For individuals with sensory disabilities,this document is available in alternate formats. For information call(916)654-6410 or TDD(916)654- 3880 or write Records and Forms Management,1120 N Street,MS-89,Sacramento,CA 95814. LPP 18-01 Page 1 of 2 City Council 23 — 168 81*T(yZ&'2019 Local Assistance Procedures Manual ����� i�t 10-01 Consultant Prop t"IDS1�m�� fitment INSTRUCTIONS— CONSULTANT PROPOSAL DBE COMMITMENT CONSULTANT SECTION 1. Local Agency- Enter the name of the local or regional agency that is funding the contract. 2. Contract DBE Goal -Enter the contract DBE goal percentage as it appears on the project advertisement. 3. Project Location -Enter the project location as it appears on the project advertisement. 4. Project Description -Enter the project description as it appears on the project advertisement(Bridge Rehab, Seismic Rehab, Overlay, Widening, etc.). 5. Consultant's Name-Enter the consultant's firm name. 6. Prime Certified DBE - Check box if prime contractor is a certified DBE. 7. Description of Work, Services, or Materials Supplied -Enter description of work, services, or materials to be provided. Indicate all work to be performed by DBEs including work performed by the prime consultant's own forces, if the prime is a DBE. If 100% of the item is not to be performed or furnished by the DBE, describe the exact portion to be performed or furnished by the DBE. See LAPM Chapter 9 to determine how to count the participation of DBE firms. 8. DBE Certification Number-Enter the DBE's Certification Identification Number. All DBEs must be certified on the date bids are opened. 9. DBE Contact Information -Enter the name, address, and phone number of all DBE subcontracted consultants. Also, enter the prime consultant's name and phone number, if the prime is a DBE. 10. DBE % -Percent participation of work to be performed or service provided by a DBE. Include the prime consultant if the prime is a DBE. See LAPM Chapter 9 for how to count full/partial participation. 11. Total Claimed DBE Participation % - Enter the total DBE participation claimed. If the total % claimed is less than item"Contract DBE Goal," an adequately documented Good Faith Effort(GFE) is required(see Exhibit 15-H DBE Information- Good Faith Efforts of the LAPM). 12. Preparer's Signature- The person completing the DBE commitment form on behalf of the consultant's firm must sign their name. 13. Date- Enter the date the DBE commitment form is signed by the consultant's preparer. 14. Preparer's Name-Enter the name of the person preparing and signing the consultant's DBE commitment form. 15. Phone- Enter the area code and phone number of the person signing the consultant's DBE commitment form. 16. Preparer's Title-Enter the position/title of the person signing the consultant's DBE commitment form. LOCAL AGENCY SECTION 17. Local Agency Contract Number- Enter the Local Agency contract number or identifier. 18. Federal-Aid Project Number- Enter the Federal-Aid Project Number. 19. Proposed Contract Execution Date- Enter the proposed contract execution date. 20. Consultant's Ranking after Evaluation—Enter consultant's ranking after all submittals/consultants are evaluated. Use this as a quick comparison for evaluating most qualified consultant. 21. Local Agency Representative's Signature- The person completing this section of the form for the Local Agency must sign their name to certify that the information in this and the Consultant Section of this form is complete and accurate. 22. Date- Enter the date the DBE commitment form is signed by the Local Agency Representative. 23. Local Agency Representative's Name- Enter the name of the Local Agency Representative certifying the consultant's DBE commitment form. 24. Phone- Enter the area code and phone number of the person signing the consultant's DBE commitment form. 25. Local Agency Representative Title- Enter the position/title of the Local Agency Representative certifying the consultant's DBE commitment form. LPP 18-01 Page 2 of 2 City Council 23 — 169 8/* 6v 2019 Local Assistance Procedures Manual EX i�t 10-02 Consultant Contract"ommrtment EXHIBIT 10-02 CONSULTANT CONTRACT DBE COMMITMENT 1. Local Agency: City of Santa Ana 2.Contract DBE Goal: 4% 3. Project Description: Bridge Preventative Maintenance Program for eight (8) bridges 4. Project Location: Various Locations in Santa Ana 5. Consultant's Name: 6. Prime Certified DBE: ❑ 7.Total Contract Award Amount: 8.Total Dollar Amount for ALL Subconsultants: 9.Total Number of ALL Subconsultants: 10. Description of Work,Service,or Materials 11. DBE 13. DBE Supplied Certification 12. DBE Contact Information Dollar Number Amount Local Agency to Complete this Section 20. Local Agency Contract Niimhcr 14.TOTAL CLAIMED DBE PARTICIPATION 21. Federal-Aid Project Number: 22. Contract Execution % nata. Local Agency certifies that all DBE certifications are valid and information on IMPORTANT: Identify all DBE firms being claimed for credit, this form is complete and accurate. regardless of tier.Written confirmation of each listed DBE is required. 23. Local Agency Representative's Signature 24. Date 15.Preparer's Signature 16. Date 25. Local Agency Representative's Name 26. Phone 17.Preparer's Name 18. Phone 27. Local Agency Representative's Title 19.Preparer's Title DISTRIBUTION: 1. Original-Local Agency 2. Copy-Caltrans District Local Assistance Engineer(DLAE). Failure to submit to DLAE within 30 days of contract execution may result in de-obligation of federal funds on contract. ADA Notice: For individuals with sensory disabilities,this document is available in alternate formats. For information call(916)654-6410 or TDD(916)654- 3880 or write Records and Forms Management,1120 N Street,MS-89,Sacramento,CA 95814. Page 1 of 2 City Council 23 — 170 814?Zb2lq,2015 Local Assistance Procedures Manual EX it t 10-02 Consultant Contract" ommitment INSTRUCTIONS— CONSULTANT CONTRACT DBE COMMITMENT CONSULTANT SECTION 1. Local Agency-Enter the name of the local or regional agency that is funding the contract. 2. Contract DBE Goal-Enter the contract DBE goal percentage as it appears on the project advertisement. 3. Project Description -Enter the project description as it appears on the project advertisement(Bridge Rehab, Seismic Rehab, Overlay, Widening, etc). 4. Project Location -Enter the project location as it appears on the project advertisement. 5. Consultant's Name -Enter the consultant's firm name. 6. Prime Certified DBE - Check box if prime contractor is a certified DBE. 7. Total Contract Award Amount-Enter the total contract award dollar amount for the prime consultant. 8. Total Dollar Amount for ALL Subconsultants—Enter the total dollar amount for all subcontracted consultants. SUM=(DBEs+all Non-DBEs). Do not include the prime consultant information in this count. 9. Total number of ALL subconsultants—Enter the total number of all subcontracted consultants. SUM=(DBEs+ all Non-DBEs). Do not include the prime consultant information in this count. 10.Description of Work, Services,or Materials Supplied-Enter description of work, services, or materials to be provided. Indicate all work to be performed by DBEs including work performed by the prime consultant's own forces, if the prime is a DBE. If 100% of the item is not to be performed or furnished by the DBE, describe the exact portion to be performed or furnished by the DBE. See LAPM Chapter 9 to determine how to count the participation of DBE firms. 11.DBE Certification Number-Enter the DBE's Certification Identification Number. All DBEs must be certified on the date bids are opened. 12.DBE Contact Information -Enter the name, address, and phone number of all DBE subcontracted consultants. Also, enter the prime consultant's name and phone number, if the prime is a DBE. 13.DBE Dollar Amount-Enter the subcontracted dollar amount of the work to be performed or service to be provided. Include the prime consultant if the prime is a DBE. See LAPM Chapter 9 for how to count full/partial participation. 14. Total Claimed DBE Participation- $: Enter the total dollar amounts entered in the "DBE Dollar Amount" column. %: Enter the total DBE participation claimed("Total Participation Dollars Claimed"divided by item"Total Contract Award Amount"). If the total% claimed is less than item"Contract DBE Goal,"an adequately documented Good Faith Effort(GFE)is required(see Exhibit 15-H DBE Information-Good Faith Efforts of the LAPM). 15. Preparer's Signature-The person completing the DBE commitment form on behalf of the consultant's firm must sign their name. 16.Date-Enter the date the DBE commitment form is signed by the consultant's preparer. 17. Preparer's Name-Enter the name of the person preparing and signing the consultant's DBE commitment form. 18. Phone-Enter the area code and phone number of the person signing the consultant's DBE commitment form. 19. Preparer's Title-Enter the position/title of the person signing the consultant's DBE commitment form. LOCAL AGENCY SECTION 20.Local Agency Contract Number-Enter the Local Agency contract number or identifier. 21. Federal-Aid Project Number-Enter the Federal-Aid Project Number. 22. Contract Execution Date-Enter the date the contract was executed. 23.Local Agency Representative's Signature-The person completing this section of the form for the Local Agency must sign their name to certify that the information in this and the Consultant Section of this form is complete and accurate. 24.Date-Enter the date the DBE commitment form is signed by the Local Agency Representative. 25.Local Agency Representative's Name-Enter the name of the Local Agency Representative certifying the consultant's DBE commitment form. 26. Phone-Enter the area code and phone number of the person signing the consultant's DBE commitment form. 27.Local Agency Representative Title-Enter the position/title of the Local Agency Representative certifying the consultant's DBE commitment form. Page 2 of 2 City Council 23 — 171 814?Zb27q,2015 q 0 EXHIBIT 3 low �.� BRIDGE PREVENTATIVE MAINTENANCE PROGRAM R F P NO. 25-081 A PROPOSAL _i i i SUBMITTED BY: J§DOKKEN A ENGINEERING Gabriel Hoxmeier, PE Project Manager 1450 Frazee Road, Suite 100 SUBMITTED TO: San Diego, CA 92108 ALEXANDRU BANGEAN, PE (858) 514-8377 SENIOR CIVIL ENGINEER ghoxmeier@dokkenengineering.com CITY OF SANTA ANA - M-36 20 ClYff C WTIRR PLAZA 23 - 172 W$MUC&D ON: SANTA ANA, CA 92701 July 8, 2025 EXHIBIT 2 19 DOKKEN ENGINEERING Ti-ansportation Solutionsfirom Concept to Constniction July 8,2025 DOKKEN ENGINEERING CONTACT Mr.Alexandru Bangean,Senior Civil Engineer Gabriel Hoxmeier, PE I Project Manager City of Santa Ana—M-36 Address: 1450 Frazee Road,Suite 100 20 Civic Center Plaza San Diego, CA 92108 Santa Ana,CA 92701 Telephone: (858)514-8377 RE: Bridge Preventative Maintenance Program Fax: (858)514-8608 BPMP RFP No.25-081A Mobile: (541)602-2960 E-Mail: ghoxmeier@dokkenengineering.com Dear Mr. Bangean: We are excited to grow our relationship with the City of Santa Ana. We have worked with many cities and agencies including City of Palm Desert, City of Carlsbad, Orange County,Tulare County and others where we have demonstrated our ability to deliver similar projects on schedule and on budget. We have a strong history of urban projects and understand the needs of the area. Dokken Engineering (Dokken) is pleased to submit to the City one (1) hard copy and one (1) digital copy of our proposal to provide Professional Engineering Services for the Bridge Preventive Maintenance Program. We wish to express our enthusiasm and commitment to deliver this proposal. Dokken has teamed with Burne Engineering to support engineering services, Geocon Consultants Inc. for Hazardous Materials Investigations and Optime Consulting Group for bridge deck testing to deliver a solution that meets the City's needs, complying with Federal Highway Administration and Caltrans Local Assistance Requirements. PROJECT EXPERIENCE I We have extensive recent experience completing Bridge Preventive Maintenance Program (BPMP) projects similar to the City's proposed improvements. Dokken has been working with the City of Carlsbad on BPMP since 2016, including PS&E for preventative maintenance of the Calle Barcelona Pedestrian Overcrossing,Jefferson Street Bridge, El Camino Real Bridge among other bridges involving methacrylate deck overlays. We are providing additional engineering services for Orange County, Tulare County and the City of Palm Desert for bridge maintenance projects that also include methacrylate overlay and additional bridge preventive maintenance work. Burne Engineering has joined our team to supplement our experience and expertise having recently completed PS&E for Calaveras County with similar BPMP efforts. Our combined experience will be key for the success and delivery of this project. The key staff and subconsultants proposed for this project have worked on similar recently completed HBP BPMP projects. Their collective understanding and experience with the HBP and Caltrans Local Assistance will ensure the project is delivered in full compliance with the program and participating funding is maximized. Their experience working in urban areas will be an additional asset to provide a more succinct design meeting the needs of the City as well as the motorists and users within the project area. PROJECT MANAGEMENT I Gabriel Hoxmeier, PE will lead the project delivery team as the Project Manager. Gabriel has experience managing design teams for PS&E packages for many cities. He is well versed in coordinating with, State agencies, Counties and Cities. He has experience ensuring the projects meet the federal and state requirements for local agencies to meet funding and application requirements. Gabriel provides local agencies with scheduling and project management services, ensuring the project schedule is maintained, and all submittals are made in full compliance with Caltrans Local Assistance and the HBP program. PROJECT APPROACH I The Dokken team has visited and researched the project sites and reviewed the bridge inspection reports to develop an approach to best deliver this project for the City. Based on the recommendations in the most recent bridge inspection reports, it is anticipated that work is to be performed both on the bridge deck as well as on the substructure or girders. Bridge deck work includes applying methacrylate to the deck surfaces and replacing joint seals. Substructure and girder work includes spall repair, cleaning and painting of steel components and debris removal. City Council 23 — 11 73 9W4 026 EXHIBIT 2 DOKKEN ENGINEERING Bridge deck work will require staged signing and traffic handling to maintain traffic operations during construction. Performing work underneath the bridge will utilize encroachment and environmental permits to allow construction access and work to be performed within the channels. Based on parcel data available, river and creek channels are within either City, Orange County Flood Control District or County Right-of-Way. Additionally, we anticipate that signage and partial roadway closures will encroach into Caltrans Right-of-Way. This stresses the importance of communication with all shareholders and early identification and resolution of potential issues early to maintain schedule. We have identified key project issues and solutions from a wholistic approach to ensure we meet the needs and goals of the City and all other shareholders. A top priority is to ensure we are meeting the federal and state requirements,frequent communication with all parties, identifying key issues and solutions early,to ensure the project stays on schedule. INNOVATIVE SOLUTIONS I Bridge Preventative Maintenance may imply routine or basic work; however, we still look for opportunities to innovate regardless of the scope of work. We believe the importance of brainstorming and evaluating alternative solutions of how work can be performed to explore innovative concepts to avoid pre-packaged solutions. Some examples may include: • Group separate bid packages for bridges based on similar scope and schedule to expedite project completion. • Specify unconventional construction methods to eliminate major environmental and ROW impacts. • Allow for detours,or night closures to expedite and simplify construction. Dokken Engineering's mission is to provide superior service to our clients for all their transportation and related civil engineering needs. We strive to be responsive and flexible to our clients, which results in projects being delivered on time and within budget. We appreciate your consideration of our proposal, and we are very excited for this opportunity to work with the City of Santa Ana. Sincerely, DOKKEN ENGINEERING Gabriel HoxmeZr� John A.Kle/munes,Jr., PE Project Manager President City Council 23 - 11 7C &4/2026 Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A TABLE OF CONTENTS ServicesProvided ........................................................................................................................................................... AgreementStatement ................................................................................................................................................... Firmand Team Experience ............................................................................................................................................. • Project Organization Chart ........................................................................................................................................ 11 • Resumes for Key Personnel ....................................................................................................................................... 12 ProposedWork Plan...................................................................................................................................................... 21 References.................................................................................................................................................................... 27 CARBFleet Compliance ................................................................................................................................................. 29 Attachments • Attachment A: Proposer's Certification, Proposal Pricing • Attachment B: Proposer's Statement • Attachment C: Non-Collusion Affidavit • Attachment D: Non-Lobbying Certification • Attachment E: Non-Discrimination Certification • Attachment F:Subcontractor Designation Form • Attachment G:CARB Fleet Compliance Certification • Attachment H:Statement Regarding Community Workforce Agreement(CWA) Requirements • Attachment I:SAM.gov UEI Verification • Attachment J:Certificate Regarding Debarment,Suspension, Ineligibility and Voluntary Exclusion • Attachment K: Federal Funding Requirements—Caltrans Forms �]'ONKE N 23 — 175 TABL&4QQ2&s ENGINEERING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A SERVICES PROVIDED TASK 1 DESIGN DEVELOPMENT(30% PLANS) Task 1.1 Project Coordination Dokken Engineering's project management will include regular virtual meetings, in-person deliveries, presentation of work products, development and monitoring of action items, monthly progress reports, work progress monitoring, budget monitoring,coordination and communication. Monthly Project Delivery Team (PDT) meetings will be held with City staff and other representatives,as necessary,to discuss work progress,decisions made,schedule and considerations for the City. The Dokken Project Manager will work closely with the City Project Manager and continuously inform the City Project Manager of all project activities. The duration of the project management effort is expected to be continuous through completion of the job. Project management will include: leading, directing and monitoring the Dokken team; preparing for, attending,and documenting team meetings and action items;preparing,coordinating,and maintaining a critical path method schedule; preparing monthly progress reports, invoices and specific work completed; and miscellaneous coordination and support. Coordination—Close contact will be maintained between the Dokken Project Manager, all subconsultants,the City Project Manager, project personnel, and regulatory agencies.The Dokken Project Manager will act as the principal liaison between the City and staff at Dokken. Communication — Effective communication through in-person visits, focused meetings, telephone calls and a-mails to the City will be performed to discuss specific project issues by the Project Manager. Regular communication with team members, the City and other agency personnel will be facilitated through the Dokken Project Manager. Progress reports will be submitted monthly to the City.These reports will include the work performed during that period, a discussion of issues/decisions, recommendations to address issues, budget status, and anticipated work for the following month. The progress report will be submitted with the monthly invoice. Dokken's Project Manager is responsible for maintaining cost control for each task, including our subconsultants. Project Schedule-Dokken will provide and maintain a detailed Milestone Schedule for the bridge and a less detailed program wide Microsoft Project Schedule.The Milestone Schedule is a simple one page schedule to assist in project communication Dokken's Project Manager will closely monitor the schedules and discuss updates with the City Project Manager. Task 1.1 Deliverables:Monthly Progress Report and Invoice;Meeting Agendas and Minutes;Action Item Lists;RFA and HBP Funding Support Information;Project Schedule TASK 1.2 RECORDS RESEARCH Dokken Engineering will research all information pertinent to the project such as existing field conditions, as-built plans and record drawings right-of-way and parcel data, and all future improvement plans adjacent to or affecting the project site. Dokken Engineering will identify all existing and proposed facilities within the project limits and potential conflicts. TASK 1.3 ENVIRONMENTAL CLEARANCE Task 1.3.1 Preliminary Environmental Study(PES) Dokken will prepare a draft PES Form and will coordinate with Caltrans to setup a field review prior to approval of the PES Forms.The PES Form will include an environmental study area map as well as an environmental constraints analysis to identify key environmental impacts that could occur during construction. Once the draft PES Form is completed, it will be reviewed by the City and Caltrans. The PES form will outline the recommended federal environmental documentation, technical studies,surveys,approvals, agency coordination,and permits required for the Project. Task 1.3.1 Deliverables:Preliminary Environmental Study TASK 1.3.2 Field Investigations and Hazardous Material Surveys Geocon will assess each of the eight bridge locations(the sites)within the City. TASK 1.3.2.1 Phase I Initial Site Assessment(ISA) Dokken Engineering's sub consultant,Geocon,will perform an Initial Site Assessment(ISA)will be to determine the potential presence of environmental concerns and contaminated properties at the sites that may impact maintenance at each location. The primary purpose of the ISA is to assess the sites for the potential presence of recognized environmental conditions(RECs) (i.e., levels of hazardous substances and/or petroleum products warranting regulatory cleanup action) and the uses and conditions at properties and facilities in the site vicinities with the potential to cause(or have caused)an REC at the sites. For the purposes of this ISA,the "vicinity' of the sites is defined as properties/facilities within 1 8 mile of the sites.The ISA will r'111)ONNE N 23 - 176 8/4/2®AW1 E N G IN E E R ING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A be performed in general accordance with the ASTM International (ASTM) Designation E 1527-21 Standard Practice for Environmental Site Assessments: Phase 1 Environmental Site Assessment Process. Potential environmental concerns and contaminated properties that are determined to potentially pose a significant impact to the planned improvements would be further evaluated during a subsequent(Phase II) Preliminary Site Investigation (PSI). As part of the Phase I ISA,Geocon will perform the following services including: • Perform a reconnaissance of the sites to assess for the presence,or make visual observations of indicators of the potential presence, of RECs on the sites. These indicators may include 55-gallon drums, underground and aboveground storage tanks, chemical containers, waste storage and disposal areas, industrial facilities, discolored surficial soils, electrical transformers that may contain polychlorinated biphenyls, and areas conspicuously absent of vegetation. If access is unavailable to any portions of the sites, our ability to complete the assessment described herein may be hindered. Assessment of the sites for wetlands, asbestos-containing building materials, lead-containing paint, lead in drinking water, radon, methane gas, and naturally occurring substances such as arsenic and asbestos are not included in the ISA services. • Perform a visual survey of adjoining and adjacent properties from the sites and from public thoroughfares to observe general types of land use and conditions surrounding the sites. • Review the Standard Environmental Records Sources: Federal and State as referenced in ASTM Designation E 1527-21 to obtain information regarding the potential presence of hazardous substances and/or petroleum products on the sites or on properties within the approximate minimum search distance specified for each source, reviewing reasonably ascertainable regulatory agency files for the sites and documented hazardous substance and/or petroleum product release locations near the sites.The sources for these files could include the local department of environmental health, the California Regional Water Quality Control Board, and the California Department of Toxic Substances Control. • Review pertinent and reasonably ascertainable information sources to evaluate physiographic, geologic, and hydrogeologic conditions in the vicinity of the sites. • Review and interpret reasonably ascertainable historical aerial photographs to obtain information concerning the historical use of the sites and adjacent properties. • Review historical United States Geological Survey topographic maps to obtain information relative to the topography of the sites,as well as previous development and uses of the sites and properties located in the vicinity of the sites. • Review documents provided by the Client. Potentially useful documents may include geotechnical, geologic, and environmental reports,site plans, plot plans,and correspondence with regulatory agencies. • Prepare a report summarizing the findings of the ISA for the sites and qualitatively describing existing, or the potential for, RECs on the sites. TASK 1.3.2.2 Phase II Preliminary Site Investigation(PSI)Report (OPTIONAL) Should the results of the Phase I ISA determine that additional testing is necessary, Dokken Engineering's sub consultant, Geocon,will perform a Phase II testing and Site Investigation Report(PSI).The purpose of the Phase II PSI is to preliminarily characterize hazardous materials that may be encountered during construction.The findings will be used to evaluate material disposal options and worker health and safety.The specific scope of the Phase II PSI should be determined after completion of the Phase I ISA and after the 30%design submittal is complete.The PSI will focus on the following two primary potential issues:Aesbestos-Containing Materials(ACM)and Lead-Containing Paint(LCP)on the bridges.Geocon will prepare a project- specific Health & Safety Plan and Preliminary Site Investigation Workplan for Client and Caltrans concurrence prior to fieldwork. Dokken anticipates that traffic control will be necessary to safely perform the field sampling. Asbestos-Containing Materials(ACM)/Lead-Containing Paint(LCP)Survey Geocon will provide services including: • Conduct asbestos and LCP surveys of the eight bridge structures; • Collect up to 160 bulk material samples for asbestos analysis by polarized light microscopy(PLM); • Additionally analyze up to 24 of the bulk asbestos samples by PLM point count methodology(1,000 points); • Collect up to 32 samples of paint for lead analysis by USEPA Test Method 601013; • Analyze up to 20 of the paint samples for soluble lead using the WET and 20 of the paint samples for soluble lead using the Toxicity Characteristic Leaching Procedure test; and • Prepare an asbestos and LCP survey report. During the asbestos and LCP survey,our staff will: • Conduct a walkthrough inspection of the bridge structures to identify and inventory suspect ACM and potential LCP. �11DONIKE N 23 - 177 8/4/2®AW2 E N G IN E E R ING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A • Collect representative bulk samples of suspect ACM and submit using chain-of-custody (COC) documentation to a laboratory accredited under the National Voluntary Laboratory Accreditation Plan for the analysis of asbestos in bulk material samples. • Analyze suspect ACM samples collected during the surveys on a 5-day turnaround time using PLM according to the EPA- recommended method. • Collect bulk samples of potential LCP using techniques presented in United States Department of Housing and Urban Development (HUD) guidelines. In addition, each painted area sampled will be evaluated for evidence of deterioration such as flaking or cracking. • Submit paint samples to a California-licensed and California State Water Resources Control Board-accredited laboratory for lead analyses in accordance with USEPA Test Method 6010B under COC documentation on a 5-day turnaround time. • Prepare one electronic version of a final asbestos and LCP survey report that will include a general property description, sample/laboratory analytical results,ACM and deteriorated LCP quantities,types, condition,and locations, photographs of identified ACM and LCP, and inspector/laboratory certification data. A bridge structure drawing illustrating sample locations will also be included in the report.The drawing will be proportional, but not to-scale. A reasonable effort will be made to identify suspect ACMs and LCPs. However,this does not imply a guarantee that all possible sources will be identified as certain materials may be hidden by structural materials or may be otherwise inaccessible. During future renovation or demolition operations, suspect ACMs and potential LCP may be uncovered. These materials should be treated as ACM and LCP, respectively, until evaluation, sampling, and analysis indicate otherwise. Task 1.3.2 Deliverables:Phase I Initial Site Assessment(ISA)Report,-Phase II Preliminary Site Investigation(PSI)report Task 1.3.3 Natural Environmental Study(Minimal Impacts) A Dokken biologist will conduct fieldwork in order to assess the presence/absence of sensitive biological resources (e.g., species or habitats), or to determine the potential for occurrence of such resources. A literature search will be conducted. The location of any sensitive biological resources in the study area, including plants and plant communities,will be mapped. Surveys will be timed for the appropriate season, e.g. plant surveys during the blooming season. A Natural Environment Study(Minimal Impacts)(NES(MI))in the current Caltrans format will be prepared.The field methods will be described along with the field survey and literature search results. Plant and animal species observed will be listed, along with a general description of vegetative communities. Sensitive resources found will be mapped and evaluated in the NES(MI).The report will contain tables describing sensitive species and their habitats that are present or potentially present; it will identify and assess project impacts on the existing biological resources, including any sensitive species. Mitigation measures will be included as necessary. Task 1.3.3 Deliverables:Natural Environment Study(Minimal Impacts) Task 1.3.4 Cultural Resources/Section 106 Compliance BPMP activities are oftentimes considered a "screened undertaking" and may be exempt from the Caltrans Section 106 of the National Historic Preservation Act (NHPA) compliance process. Dokken will coordinate with Caltrans to determine if the proposed project activities qualify for a screened undertaking, which many involve some preliminary research, including a records search through the California Historical Resources Inventory System (CHRIS). Should Caltrans not agree that the project qualifies as a screened undertaking, Dokken will conduct Section 106 of the NHPA cultural resource identification efforts.These efforts include delineation of an Area of Potential Effects(APE), Native American Heritage Commission Sacred Lands File Search, CHRIS records search, historical research, Native American consultation, a pedestrian survey, and preliminary assessment of buried site potential within the APE.The results of the identification efforts will be documented in an Archaeological Survey Report (ASR) and Historic Property Survey Report (HPSR). This task assumes that no cultural resources that require recordation and evaluation for the National Register of Historic Places will be identified within the APE. Although the project may qualify for a CEQA exemption which does not require CEQA Native American consultation,should the City request it, Dokken can assist with the preparation of Project Notification Letters,per California Public Resources Code (PRC) §21080.3.1 (also referred to as AB 52). Dokken can assist the City with subsequent Native American consultation meetings, requests,and recommendations conducted under both Section 106 of the NHPA and PRC§21080.3.1 (AB 52). Task 1.3.4 Deliverables:Historic Property Survey/Archaeological Survey Report,Record Search,Native American Consultation Log ffm(KKEN 23 - 178 8/4/2®AW3 Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A Task 1.3.5 Section 4(f)/Section 6(f)Documentation Dokken will coordinate with Caltrans and the City to verify that the project meets the definition of"temporary occupancy" for the purposes of completing the Section 4(f) and Section 6(f) documentation. Because the bridges are elevated over the parks and trails, except the W MacArthur Blvd bridge, the maintenance work does not conflict with the use of the parks or trails.A de minimis level of documentation is not anticipated.A letter report or memorandum will be prepared to document the findings and concurrence on the temporary occupancy finding will be requested from the official with jurisdiction over the parks and trails. Task 1.3.5 Deliverables:Section 4(f)and Section 6(f)Documentation Task 1.3.6 Water Quality Assessment Memorandum Dokken will prepare a Water Quality Assessment Report to address the potential for project impacts on water quality based on current Caltrans guidelines (Environmental Handbook Volume 1, Chapter 9, Water Quality). The report will discuss the waters within the project areas and the receiving waters conditions, objectives, and beneficial uses as well as Caltrans standard best management practices (BMPs) and project design features required in accordance with the current Caltrans Statewide Storm Water Management Plan.This scope and fee assumes that a full Water Quality Assessment Report will not be required by Caltrans. Task 1.3.6 Deliverables: Water Quality Assessment Memorandum Task 1.3.7 CEQA Notice of Exemption(NOE)Form and Evaluation Letter; NEPA Categorical Exclusion Based on identified type of maintenance work identified in the BPMP Plan and preliminary research, the proposed project qualifies for CEQA categorical exemption 15301 for existing facilities. Dokken Engineering will prepare a letter that evaluates whether there are any exceptions that would preclude the use of the CEQA exemption. If no exceptions exist,a CEQA Notice of Exemption (NOE)for will be prepared for the City to file NOE. Dokken will file the NOE with the State Clearinghouse.This scope and fee include the$50.00 filing fee.Dokken will work with Caltrans Local Assistance to prepare a Categorical Exclusion as the NEPA approval document for the project and will include avoidance, minimization and mitigation measures provided in the technical studies prepared. Task 1.3.7 Deliverables:Notice of Exemption(NOE)Form and Recommendation Letter TASK 1.4 REGULATORY PERMITS TASK 1.4.1 Section 401 Waste Water Discharge Permit Below deck work is needed for spall repair; however, such maintenance work of existing, serviceable structures is typically exempt from Section 404 Clean Water Act permitting. Non-exempt work may be authorized under the Regional General Permit(RGP) Number 100 issued to the Orange County Flood Control Division by the Corps of Engineers.Coverage under the RGP requires the filing of a Notice of Intent to the Regional Water Quality Control Board for a Waste Water Discharge Permit and is included in this scope.The Orange County Public Works also has a Streambed Alteration Agreement with the California Department of Fish and Wildlife that authorizes OCPW to conduct routine maintenance, and it is assumed the City would prepare the necessary Verification Request Form to submit to CDFW. Task 1.4.1 Deliverables:RWQCB Notice of Intent and Waste Water Discharge Permit TASK 1.5 PRELIMINARY DESIGN TASK 1.5.1 Preliminary Design Concept Dokken will organize a kick-off meeting with the City staff to discuss the conceptual design plan, project goals and objectives, potential elements and issues, schedule, review of existing information,and conduction of a site investigation. The BPMP Plan includes eight(8) bridges where bridge preventive maintenance is to be performed. Dokken Engineering will field verify the applicability of the maintenance activities listed on the provided 2020 BPMP Plan.Along with the field review and record research, Dokken Engineering will identify any other maintenance work necessary on the listed bridges to bring them to current conformance with the Caltrans inspection criteria and standards. Based on the results and recommendations from the field review and records research,maintenance activities may get added or removed.The scope of this project will be based off the provided, listed maintenance activities. Activities may be added to or removed from the scope as authorized. TASK 1.5.2 BRIDGE DECK TESTING (OPTIONAL) Two bridges(BR#55C0055-Main Street at Santiago Creek Channel and BR#55C0423-171h Street at Santa Ana River Channel) have been identified in the inspection reports and BPMP Plan to core the bridge deck and test for chloride content. This investigative work will be included in the scope of this task to determine recommendations based on chloride contents found. &�ONNE N 23 - 179 8/4/2@AW4 E N G IN E E R ING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A The recommendations for work activities may be added and included in the PS&E package as performed in Task 2 of this scope. For the 1973 Main Street bridge deck,twelve(12)4-inch-diameter cores,spaced at roughly one location per 1,300 ft2 will be extracted, and immediately reinstated with rapid-setting patch material to restore traffic by morning. Each core will be sectioned into two depth intervals (0—%in. and %-1%in.) and transferred to an AASHTO-accredited laboratory for ASTM C1152 acid-soluble chloride testing. A California-licensed professional engineer will analyze the chloride-versus-depth data and prepare a signed memorandum projecting remaining time to corrosion initiation and recommending appropriate preservation measures. For the 17th Street bridge, a structure flagged for more advanced distress, Optime will first complete a 100%delamination sounding and ground-penetrating-radar survey to delineate subsurface delamination and thickness variations across the 32,936 ft'deck.Twenty(20)4-inch cores(about one per 1,650 ftz)will then be extracted, rapidly patched,and forwarded to the laboratory.All cores will be tested for chloride content in two discrete depth increments, and four strategically selected samples (two from a highly distressed zone and two from a sound zone)will undergo detailed petrographic examination in accordance with ASTM C856 to assess micro-cracking, aggregate quality, and air-void parameters. Findings from the nondestructive survey and laboratory analyses will be integrated into a PE-sealed report that includes a georeferenced deck-condition map and a decision matrix comparing methacrylate sealing,thin overlay, or partial-depth repair as the most cost-effective rehabilitation strategy. TASK 1.5.3 PHOTO DOCUMENTED BRIDGE ASSESSMENT There may be additional distress or damage discovered outside of those identified in the Bridge Inspection Reports. Work activities to repair, or to prevent damage from perpetuating further in the future, may be recommended and qualify to include in the project work activities. For the eight bridges identified in the BPMP plan, Dokken will take photos to document locations where there is existing damage, or where future damage can be mitigated. Dokken will prepare comprehensive photo-documented memorandum with itemized cost estimates detailing recommended bridge preventive maintenance work for each bridge. Dokken will assist the City to submit Local Assistance Program Guidelines (LAPG) Forms 6A and 6D to request the anticipated funding to accommodate the additional work. Task 1.5.3 Deliverables:One(1)digital Bridge Assessment Memorandum TASK 1.6 SURVEY Based on the BPMP plan and bridge inspection reports, the identified work recommendations are limited to structure maintenance activities. Available parcel data indicates work is to be performed within City, Orange County Flood Control District, County, or Caltrans Right-of-Way; therefore no boundary surveys for temporary construction easements are anticipated. TASK 1.7 WATER QUALITY Based on the BPMP plan,the work activities identified are limited to structure maintenance.There are no anticipated changes to either the structure,channel,or impervious areas within the project footprint to warrant hydrology or hydraulics analysis. Dokken will assist the City to complete the internal WQMP/SWPP determination form to determine that the project does not trigger LID or WQMP requirements. Dokken will identify best management practices for implementation in project plans and specifications. TASK 1.8 PUBLIC OUTREACH Dokken will assist the City in preparing for and attending a public meeting at the outset of final design to provide a project update to the public and interested stakeholders. Notices would be prepared and sent to all stakeholders and exhibits would be developed to facilitate discussion regarding project details. TASK 1.9 UTILITY COORDINATION Based on the work being performed, utility relocations are not expected. It is anticipated that Relocation Claim Letter to Owners(Letter#2)and liability determination will not be necessary. Utility Base Mapping Dokken will prepare a letter request for as-builts and facility mapping form each of the utility companies,for the City's review and approval. Dokken will perform a field review of the project site to ascertain existing conditions compared to the as-built drawings. Using available record drawings, information from the field reconnaissance and utility mark outs, Dokken will prepare a utility base map in CAD format identifying the existing utilities. Utilities will be shown on the project plans where applicable. &��KWE N 23 — 180 8/4/2®a'�s E N G IN E E R ING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A Utility Impact Identification and No Conflicts Letter Dokken Engineering will review the project improvements against the existing utility base mapping and identify potential utility impacts. Dokken will develop an inventory of potential utility impacts, confirm utility rights with City records, and prepare Utility Notice to Owners—No Conflict(Letter#3)for distribution to pertinent utility companies, if needed. Task 1.9 Deliverables:Utility Mapping Requests(Letter#1);Existing Utility Base Map; Utility Notice to Owners—No Conflict (Letter#3) TASK 1.10 30%PLANS SPECIFICATIONS AND ESTIMATE(PS&E) Dokken Engineering will develop schematic plans, which shall include civil design, structural design, draft technical specifications outline and "opinion of estimated cost".Work activities will include those verified on the provided BPMP Plan List,as well as any additional recommended activities from the project research as agreed upon with the City. The 30% phase will incorporate recommendations from Project Research to define work activities and project limits. The plans will be prepared based off existing records and as-builts. Any additional work that is not part of the current project scope and the City wishes to include into the project will be discussed during this stage of the project. 30%Plans and Opinion of Probable Cost Obtain and review all relevant as-built plans and the most recent Caltrans bridge inspection reports to create the preliminary plans of the bridge repairs.Quantities and cost estimates will be prepared for all structures. Task 1.10 Deliverables:One(1)digital copy of Plans;One(1)digital copy of Opinion of Probable Cost;One(1)digital copy of Draft Technical Specifications Outline TASK 2 CONSTRUCTION DOCUMENTS(60%,90%,and 100%PS&E) Dokken will integrate Cost Estimates, utility mapping, encroachment permits, and easements as applicable. Dokken will coordinate submittals with the City,Caltrans,and any other stakeholder Agency. Burne Engineering will support and perform a portion the bridge preventive maintenance work tasked herein. The Dokken Team will provide bridge preventive maintenance work,traffic handling, signing/striping and coordination. Plan and specification submittals shall be provided in digital format to the City. Hard copy plan sets may be provided upon request. Digital files shall be in Portable Document Format(PDF)and AutoCAD 2023 format.Technical Specifications will be prepared using the Caltrans Standard Specifications and Standard Special Provisions(latest versions)as a basis, modified for FHWA requirements and submitted along with plans at 60%,90%and 100%. A formal Quality Control(QC)review will be performed by Dokken and Burne Engineering at each submittal phase.The review will address construction drawings,technical specifications,cost estimates,and overall constructability of the project. Traffic,Signing and Striping Dokken will design permanent striping,pavement markings,and signing plans per the California MUTCD latest edition.Signing and Striping plans will be prepared at each bridge location receiving methacrylate deck treatment to maintain the existing striping configuration. It is assumed that the programmed bridge maintenance work will occur in stages at each bridge to maintain at least one lane of traffic in each direction during construction. Typical Traffic Control Applications from latest CA MUTCD or Caltrans Standard Plans will be utilized for the various closure scenarios anticipated. Caltrans Encroachment Permits will be obtained for BR#55C-0055 and 55C-0115,as applicable,where signing and signing or traffic handling encroach into Caltrans Right-of-Way. Task 2.160%Design-Plans,Specifications,and Estimate(PS&E) Upon approval of 30% PS&E by the City and Caltrans and upon receiving environmental clearance (both NEPA and CEQA), The Dokken team will prepare and submit the draft 60%plans,specifications,and estimate to the City. 60%Plans Upon approval of the work limits defined in the 30% project phase, work will begin on the 60% plans. The plans will incorporate any comments received from the City from the 30%submittal review and will incorporate all construction details including signing/striping and traffic handling necessary to complete BPMP work. The plans will show utilities based on research and utility mapping.A full set of plans will be prepared with consideration for constructability and public safety. Although not anticipated, if any ancillary structures design is needed, it shall be in accordance with AASHTO LRFD Bridge Design Specifications (Eighth Edition) with California Amendments current at time of bridge design, Caltrans Bridge Design Details Manual, Caltrans Bridge Design Aids, Caltrans Bridge Memos to Designers, Structure Technical Policies, and Bridge Design Memos, Caltrans Seismic Design Criteria (SDC), Caltrans Standard Plans and Specifications (latest version), and City CAD Standards.The bridge design work will be performed in English units of measure. r'111)ONNE N 23 — 181 8/4/2®AW6 E N G IN E E R ING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A 60%Opinion of Probable Cost The Dokken Team will provide cost estimates at the 60% PS&E design submittal. Detailed quantities will be prepared in accordance with Caltrans Standard Specifications (latest version) and payment items. The engineer's estimate of probable construction cost ("Marginal Estimate") for the project will be prepared using the most recent and relevant Caltrans Cost Data,Consultants cost data,as well as the City's cost data. 60%Contract Specifications and Special Provisions The Dokken Team will prepare the contract Technical Provisions for the project based in general on Caltrans Standard Special Provisions(latest version) as a basis and modified for FHWA requirements, Caltrans Standard Specifications (latest version), and City construction contract standards. Task 2.1 Deliverables:One(1)digital copy of Plans and Specifications,One(1)digital copy of Opinion of Probable Cost; Two (2)Caltrans Encroachment Permit applications,One(1)digital copy of QC comments and comment responses of the submitted PS&E Package. Task 2.2 90%Design-Plans,Specifications,and Estimate(PS&E) At the 90%level,a thorough review of the plans,work limits,details and specifications is performed for clarity,capacity,City standards, and constructability issues. When the review is complete, the designers will address all comments from the internal and City reviews of the PS&E package.After plan corrections,the designer will review the corrected details to ensure all comments have been addressed. The Dokken Team will proceed with the preparation of the 90% submittal. Plan sheets included in the 60% submittal will receive additional annotation, descriptions, and notes identified per the City's review and the independent check. The submittal will include written responses to all comments received on the prior submittal. Task 2.2 Deliverables:One(1)digital copy of Plans and Specifications,One(1)digital copy of Opinion of Probable Cost,• Two (2) Final Caltrans Encroachment Permit applications; One (1) digital copy of QC comments and comment responses of the submitted PS&E Package. Task 2.3 100%Design-Plans,Specifications,and Estimate(PS&E) At the 100% level, the QC focus will be to confirm prior review comments have been adequately addressed and review any new information added since the 90%submittal. A mark-up of the plans, special provisions and item list will be provided to the Project Manager. After review comments are received from the 90% Bridge PS&E,The Dokken Team will revise the plans and coordinate the necessary changes to the specifications and estimate.Written responses to the City and Caltrans comments will be prepared and provided with the 100%submittal. Task 2.3 Deliverables:One(1)digital copy of Plan and specifications;one(1)digital set of 100%Bidding Documents;one(1) digital copy of Opinion of Probable Cost; One (1) digital copy of Design Calculations if applicable; One(1)digital copy of QC comments and comment responses of the submitted PS&E Package. TASK 3 BID ADVERTISEMENT,CONSTRUCTION ADMINISTRATION,RECORD DRAWINGS Task 3.1 Bid Advertisement Bidding procedures will be the responsibility of the City. While the PS&E construction package is advertising for bids, all questions concerning the intent shall be referred to the City for resolution. In the event that any item requiring interpretation in the drawings or specifications is discovered during the bidding period,said items shall be analyzed by Dokken for decision by the City. Dokken shall provide support to the City during the Bidding phase by assisting with questions, requests for information/clarification,or conflicts arising out of the bidding process. Dokken shall attend pre-bid meeting, if scheduled. Task 3.2 Construction Administration Dokken shall provide support to the City during the Construction Administration phase by assisting with questions, requests for information/clarification,and/or reviewing submittals. Consultant shall review and approve all submittals and shop plan drawings required to support the construction contract. Dokken shall complete shop drawings reviews within two(2)weeks of receipt.Contract Change Order reviews shall be completed within two(2)working days of receipt.Dokken shall be available as requested by the City to resolve discrepancies in the contract documents. Dokken shall bring to the attention of the City any defects or deficiencies in the work by the construction contractor which Dokken may observe. Dokken shall have no authority to issue instruction on behalf of the City,or to deputize another to do so. Task 3.3 Record Drawings/As-Builts Upon construction completion, the City will submit field-marked prints to Dokken. Dokken shall incorporate all changes to the plans electronically with all necessary revision notations,signature,and submit to the City. �11DONNE N 23 - 182 8/4/2@AW7 E N G IN E E R ING 00 00 o R� - =s m •� e E N v a\ p m N m N c " O� ` ► �� o < W r N 8 P N m v m N v Y o Z c 0• T m 0 p 1. o E z a 6 2 'm e y o dS O •- K f •0 9 'o 0 i - 19 a" cv n _ - u' N u M 6 `0 o o u C y 3 p o \'/ 3 E E 00 v if1 �l1 N N N N �O tp �O •D N b N \ M \ \ I� O \ N \ \ \ \ N a \'J \ \ N N O \ \ \ \ \ \ \ Mf M N N N \ \ \ \ \ N \ \ \ \ \ 4.\ C O O O O O O O O O O O O O O N W O O O O O O O 2 2 2 2 2 2 2 9 2 2 2 2 2o 2' 2 H H 2 H 2 2 2 2 2 2 � N b N \ N C \ C N - wN N N n .Ni N .Ni eNi 0 0 o o 8' a �0 a a a a .00•i v `.� a3o m ry a ry n n a a w `o L - m 0 o m O Z K N Y, oY•, o O U E ,� c c �. z - 0o t o r o o • N m co z° a `.r-' E - o z u e a ° c c oco c°- v o � m Y .` _ _ w _ a o ' .. v a Q - - m m z¢ E - -- 2 N ac 3 $ m « .� E ' Y O d m o o a u w ° z —"p o m 3 � � � � � �•W N m M z O i WLn u } v do Z W � a a d' m w Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A AGREEMENT STATEMENT Dokken Engineering does not take any exceptions to the City's Professional Services Agreement. Dokken Engineering will comply with the contract terms and conditions delineated in the RFP. FIRM AND TEAM EXPERIENCE ABOUT DOKKEN ENGINEERING R§ DOKKEN Founded in 1986, Dokken Engineering(Dokken) is a multi-discipline, professional services firm specializing in all phases of project development and delivery, ENGINEERING including preliminary engineering, environmental documents, feasibility studies, HEADQUARTERS: PSRs, PA&EDs,PS&Es,and design support during construction. During the past 39 110 Blue Ravine Road,Suite 200 years, we have developed an exceptional depth of experience and expertise Folsom,CA 95630 having engineered and obtained environmental compliance on more than 3,000 Project Manager: infrastructure projects, including more than 2,500 federally funded projects. Gabriel Hoxmeier, PE 1450 Frazee Road,Suite 100 We employ a diverse group of over 160 civil, structural, traffic, hydraulics/ San Diego, CA 92108 hydrology, and drainage designers, as well as environmental planners, Telephone: (858)514-8377 community outreach experts, funding, and right-of-way specialists, who Mobile: (541)602-2960 together provide seamless and cost-effective project delivery.Due to our size,and Branch Offices: our in-house services, we can immediately provide a team of professionals to 1450 Frazee Road,Suite 100 meet your project's schedule needs. San Diego, CA 92108 Dokken Engineering's performance is measured by our ability to successfully 101 Pacifica,Suite 350 deliver quality infrastructure projects throughout California and serving a variety Irvine,CA 92618 of public agency clients.The majority of Dokken's clients are repeat clients! This 2192 Civic Center Drive attests to our abilities and history of providing quality services, meeting Redding,CA 96001 schedules,and remaining within budgets.Dokken has a long,distinguished history Organization Form:CA Corporation of delivering award-winning projects that have been completed throughout Year of Incorporation: 1986 California. No other firm has a greater record of professional civil engineering Total No.of Employees: 162 project success than Dokken. But don't take our word for it,call our references. Firm Capabilities&Expertise: FINANCIAL RESPONSIBILITY • Project Management Dokken is a growing,financially responsible firm with the majority of our business • Structures coming from repeat clients. Dokken is financially sound and has no long-term • HBP. Street Improvements debt.We promptly pay our subconsultants and vendors,evidenced by our Class 1 • Roadway/Highway Design credit ratings with Dun & Bradstreet (DUNS #1S-020-9971). For all our years in . Stormwater business, we have maintained insurance coverage that exceeds industry • Water/Sewer standards through reputable insurance companies with the highest A.M. Best • Street Lighting ratings.As a California Corporation for the past 39 years,there are no planned or • Signing/Striping anticipated changes in our business organization or operations. • Erosion Control • Drainage Dokken meets all of Caltrans' A&E Consultant Audit and Review Process • Hydrology/Hydraulics requirements and successfully navigates the process with every one of our • Traffic Control Plans Writing • projects subject to Caltrans oversight. We have our financial statements and . Grant Grant NEPA/CECW overhead rate voluntarily audited annually by an independent CPA to expedite . Environmental Permits the Caltrans audit process and to ensure that our financials and indirect cost rate . Right of Way Acquisition& comply with all Federal funding rules. Our accounting staff and independent Relocation Assistance auditors regularly attend Caltrans Audits and Investigations training sessions to www.dokkenengineering.com ensure that we are up to date with the latest requirements. FAMILIARITY WITH SERVICES Dokken has successfully completed hundreds of structure designs, from rural two-lane HBP bridges, to complex multi-level freeway-to-freeway interchanges. Additional structure designs include pedestrian overcrossings, bicycle bridges, viaducts, and retaining/sound walls. Dokken has also provided seismic stability evaluations, retrofit plans, Bridge Preventative �11DONNEN 23 - 184 8/4/2@AW9 E N G I N E E R I N G Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A Maintenance Plans, specifications, and estimates. Our structures team has innovative and cost-effective design solutions which save our clients millions of dollars. Paying careful attention to the details of a project's setting, along with client and community feedback,our designs meet the unique conditions of each project. IN-HOUSE EXPERTISr With numerous technical specialties under one roof, project coordination,and communication are maximized.The following are some of our featured in-house services: Roadway Design I Roadway design is an Environmental Services I Dokken has an integral component of Dokken's services. From experienced in-house Environmental Services freeways to residential streets, our engineers Group that works on our roadway, bridge, and design both simple and complex roadway widenings, infrastructure projects throughout California. We have realignments, street "diets", and new extensions, as well established professional working relationships with as the required improvements to the surrounding areas, federal and state regulatory agencies based on technical such as bikeway and pedestrian facilities, rail trails, excellence and a thorough understanding of regulatory landscaping, hardscapes, sidewalks, utility relocations, processes, including, Environmental Document bus stop/pullouts and intersection signalization. Preparation (NEPA / CEQA Analysis and Compliance), Structures Design I Dokken has successfully Technical Studies & Reports, and Environmental completed hundreds of structure designs,from Regulatory Permitting & Compliance using a hands-on rural two-lane HBP bridges to complex multi- approach that has accelerated regulatory schedules. level freeway-to-freeway interchanges. Additional Right of Way Services I The Dokken team has structure designs include pedestrian overcrossings, Row considerable experience preparing right of bicycle bridges, viaducts, and retaining/sound walls. way engineering documents under State and Dokken has also provided seismic stability evaluations, Federal law as outlined in the Caltrans Right of Way retrofit plans, specifications, and estimates. Our Manual. Our services consist of researching public structures team has innovative and cost-effective design records,obtaining title reports, preparing appraisal maps, solutions,which save our clients millions of dollars. Paying owner exhibits, and plats and legal descriptions for the careful attention to the details of a project's setting,along conveyance of land title rights, such as easements, fee with client and community feedback, our designs meet title grant deeds, and temporary construction easements the unique conditions of each project. between parties. TRUSTI=I?SURCONSULTANTS Dokken has enlisted the following subconsultants to meet the City's DBE goal and to provide a full-service team. Burne Engineering (DBE) Employing over 350 technically strong and highly Structural Design motivated engineers,geologists,environmental scientists, and technicians. State-of-the-art geotechnical and Established in 2007, Burne Engineering Services, Inc. materials testing laboratories, extensive inventories of (Burne Engineering) is a certified DBE structural field equipment and instrumentation, comprehensive engineering firm, specializing in the design and technical libraries, and advanced data-management construction support of transportation-related structures, systems support each office. such as bridges and retaining walls, and buildings. Their licensed professional engineers have been designing Optime Consulting Group transportation-related structures for more than twenty- = Surveying/Right of Way Engineering five years, having provided construction support for more than a hundred bridges and dozens of retaining walls. Optime Consulting Group, certified SB/SBE firm, is a dynamic and innovative force in the construction industry. Geocon Consultants, Inc. They specialize in concrete materials, forensic Hazardous Materials assessment, nondestructive testing, pavement design and evaluation, and sustainability, approaching each project Geocon Consultants, Inc. is a California Corporation with technical precision and a deep sense of established in 1971 as a professional engineering responsibility. Optime Consulting Group offers a wide consulting firm providing comprehensive geotechnical range of materials-related services, including material engineering, environmental consulting, materials testing, characterization, testing, performance evaluation, failure and special inspection services for over 54 years. analysis,and material design and optimization. �11 D 0(KIl-IS L�iE N 23 — 185 8/4/2&&6o ENG IN E E R IN G Request for Proposals �+ j �II Bridge Preventative Maintenance Program RFP No.25-081A PROJECT TEAM Leading our team and coordinating our team's resources is Project Manager, Gabriel Hoxmeier, PE. Gabriel brings over 14 years of experience in providing project specific engineering solutions and managing civil engineering services for public agency infrastructure projects. His time-sensitive approach to managing projects has resulted in expedited project completion,the quick restoration of facility operations,and adherence to project budgets,schedules,and goals. Gabriel will be directly responsible for project management and the primary contact with the City. The following organizational chart visually represents the structure of our proposed team and the relationship among our Project Manager, subconsultants,and support staff. Charles Tornad, ' Gabriel Hoxnneier, • Subconsultants L PROJECT MANAGER 7 Burne Engineering(BE)-DBE ooyrnan, ' Geocon Consultants, Inc.(GEO) """""""""""""""""""""' • • C REVIEW Optime Consulting Group,Inc.(OCG) RoadwayStructure Design , Gabriela Morales,PE Lori Burne, SE(BE) Megan Cunningham, PE Jeffrey Little Russ Nygaard, PE(9E) CoordinationUtility Jena Addenbrooke, PE Vanessa Cothran,SR/WA Ashley Orsaba-Finders, PE,QSD/P Hazardous Material Concrete Testing -Indicates Key Staff Rebecca Silva(GEO) Kamran Amini, PhD, PE(OCG) Cord Denning,CAC(GEO) William Clifford(OCG) The following resumes provides qualification information for our key personnel including their technical expertise and experience directly related to the proposed work. I sPOKKIE N 23 — 186 8/4/��61 N N G I N E E K I N G Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A Gabriel Hoxmeier, PE improvements, there are retaining walls to support streets, parking lots and general grading. Developed PROJECT MANAGER designs, plans and specifications for seven retaining walls EDUCATION of various types including masonry, spread footings, and 2010, BS Civil Engineering,Oregon State University CIDH foundation walls.Project is on-going through its 95% 2011, M.Eng.,Civil Engineering,Oregon State University submittal. LICENSES/CERTIFICATIONS Grandview Beach Access Stairway Structural 2022,California Professional Civil Engineer,#C93700 Assessment I Encinitas,CA Bridge Design Engineer I Dokken Engineering conducted EXPERIENCE investigations, structural assessment, and repair 14 years(2 w/Dokken) estimates for the multi-level timber and concrete beach AVAILABILITY access stairway located along the Coast Highway. 40% Structural inspections consisted of field investigations to test, inventory, and photo document maintenance needs Mr. Gabriel Hoxmeier is a California for stairway elements experiencing deterioration from registered professional engineer with prolonged marine exposure. Concrete soundings and jJ 14 years of experience whose timber specimen cores were taken to assess the material primary role is as a bridge engineer conditions. Provided structural evaluation memorandums designing transportation related detailing the conditions of the main structural concrete structures. His expertise includes and timber elements,and steel connection hardware,and designing bridges,retaining walls,overhead estimated maintenance and repair costs. sign structures, and culverts, working with steel, Bryan District Bridge Program,TxDOT I Bryan District, prestressed concrete, post-tensioned concrete, and TX conventionally reinforced concrete. He has strong fundamentals with a broad design background with Work Authorization Manager � Oversaw design team, concrete and steel superstructures, substructures, load project budget, schedule, contract development, and ratings, seismic designs, and inspections. Mr. Hoxmeier's contract supplemental agreements. Program covers project experience includes preliminary concept designs, development of PS&E packages for 35 bridges design-bid-builds, design-build projects, and load ratings replacements in the Bryan District over 5 years with a total and assessments of existing structures. contract fee of$14M. The program is uniquely designed to alleviate TxDOT's resources as 30%, 60% and 90% Alvarado Canyon Road Realignment I San Diego,CA submittals are performed by an internal independent Bridge Design Engineer I Dokken is providing preliminary review team instead of TxDOT. Bridges are a mix of OFF engineering and PS&E design for the Alvarado Canyon and ON system bridges with construction fundings ranging Road Realignment & Culvert Replacement Project. The from$400,000 to$9,000,000. Bridges include slab beams, primary purpose of the project is to alleviate current and box beams, and Tx girders. Held Design Concept projected future traffic congestion on Fairmount Avenue, Conferences with the client and representatives about the Mission Gorge Road, Alvarado Canyon Road, and the preliminary project concept. Coordinated with sub- westbound 1-8 off-ramp at Fairmount Ave, and address consultants for survey, utilities, and geotechnical localized flooding issues within the portions of Grantville investigations. Lead design team through development of located north of Alvarado Creek. Developed APS for the PS&E packages. Alvarado Canyon Bridge, as well as a widening of an Santa Monica Pier Bridge Replacement I Santa Monica, existing box culvert investigating constructability, CA construction costs, and staged construction. Bridge Design Engineers This project will replace the East Campus Loop Road, UCSD I San Diego,CA existing 446-foot Pier Bridge that connects to the timber Lead Structures Engineer I UC San Diego is proposing pier. Gabriel is responsible for design and coordination for improvements to its East Campus. One major point of the existing bridge demolition plans, steel staircase and focus for the renovation of East Campus includes pier railing, and temporary vehicle ramps to maintain reconfiguring existing roadways and incorporating new access to the pier. The project team completed the 65% landscape space to free up additional infill building sites design in April 2024 and the project is on schedule to bid in and enhance circulation for all users. Among the project 2025. �POKKE N 23 - 187 8/4/2&'&62 E N G IN E E R ING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A Charles Tornad, PE 2018-2019 Bridge Preventative Maintenance Program Carlsbad,CA PRINCIPAL-IN-CHARGE Project Manager I Responsible for advancing the PS&E for EDUCATION bridge preventative maintenance repairs for two 1999, BS Mechanical Engineering, Cal Poly San Luis structures. Jefferson Street Bridge involved providing a Obispo methacrylate overlay to seal existing deck cracks, LICENSES/CERTIFICATIONS replacement and repairs to existing bridge railings and 2023,California Professional Civil Engineer,#C66058 metal beam guard railing approach systems, as well as sidewalk remediation to meet ADA standards. El Camino EXPERIENCE Real Bridge at San Marcos Creek involved methacrylate 25 years(All w/Dokken) overlay in multiple stages with traffic handling plans reviewed and approved by Caltrans to receive the AVAILABILITY Encroachment Permit to perform the work. Pressure 30% grouting of deteriorated slopes below sidewalk curb ramps was performed to mitigate future costly repairs. Mr. Charles Tornaci is Dokken's San Diego structures team leader, both Maria Ygnacia Creek Bridge I San Barbara County,CA - + overseeing and performing the Project Manager I Responsible for the seismic retrofit of structural analysis and design efforts an existing 3-span 132-foot-long composite steel girder for bridge projects in Southern bridge on San Marcos Road over Maria Ygnacia Creek. California. With over 25 years of Retrofit consisted of replacing existing steel pier column experience on structural transportation cross bracing, adding additional base plates and anchor projects spanning over Caltrans, Railroad, and Army Corp bolts at existing pier columns, and cast-in-drilled-hole facilities, he is very familiar with Caltrans Local Assistance piling behind the abutments to restrain longitudinal and Division of Structures standards and practices, seismic movements. Design challenges included detailing specializing in innovative and cost-effective design around and accommodating several existing underground solutions. He has been involved in a wide range of and overhead utilities within the construction limits. projects involving planning, design, construction, seismic retrofits of vehicular and pedestrian bridges, retaining City of Palm Desert Bridge Preventive Maintenance walls, bike trails,and bridge preventive maintenance. Palm Desert,CA 2016-2017 Bridge Preventative Maintenance Program Project Manager I Responsible for preparing the City's Carlsbad,CA Bridge Preventive Maintenance Program and Prioritization List, including a report documenting the Project Manager I Responsible for the site investigations City's bridge inventory and maintenance needs, scoring and documentation memorandum detailing structural criteria, construction cost estimates, and condition photo defects in the existing structures and recommendations documentation of bridges within the City. Worked for preventative maintenance to extend the serviceable directly with City staff to organize a multi-year phasing life for 10 local agency bridges within the City of Carlsbad. strategy for the maintenance work to meet the Worked directly with City staff to update maintenance prioritization in conjunction with City fiscal year budget priority and led the project team to advance the PS&E for allocations,and led the project team to complete PS&E for bridge preventative maintenance repairs for two bridge preventive maintenance of five structures. Repair structures.Calle Barcelona POC details involved repairs to details involved joint seal replacements and expansion spalled rock fagades,crack sealing,and righting of a tilting dams, corrugated steel arch culvert repair and monument wall. Poinsettia Lane OH work involved replacement splicing, and concrete spall repairs on replacing bridge railing and repairing approach railing existing superstructures and substructures. damaged by exposure to marine environment, adding expansion joints, and concrete crack repair. Details and Additional Relevant Experience: materials specified to address coastal environment • Grandview and Swami's Beach Stairway Structural conditions. Railroad specific project specifications were Assessment, Encinitas, CA included with the contract documents to detail required • Sycamore Avenue Beach Access Stairways right of entry agreements and trainings required to Emergency Repair,Carlsbad,CA perform maintenance work over and adjacent to UPRR • Emergency Slope Repair, Del Mar,CA facilities. �111)@(KK1E N 23 - 188 8/4/2&&63 E N G IN E E R ING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A Steve Kooyman, PE Project Manager I Steve assisted the City with managing this high priority park project for Brea from preliminary QA/QC REVIEW engineering into bid and award, with assistance into EDUCATION construction. The project design included new accessible 1991, BS Civil Engineering,CSU Chico playground equipment and surfacing, mass grading, retaining and sound walls, PCC walkways and curbs, new LICENSES/CERTIFICATIONS restroom,new drainage treatment facilities,new ball fields 1996,California Professional Civil Engineer,#C55757 and amenities, amphitheater,all new utilities,ADA ramps, QSD/QSP Training new lighting, EV charging stations, and miscellaneous park Pavement Inspector Certification improvements within the Phase 1,5-acre area. EXPERIENCE Traffic Signal Modification Improvements I Brea,CA 32 years(<1 w/Dokken) Project Manager I Steve managed this signal modification AVAILABILITY project which replaced several signals at three 40% intersections in Brea. Brea Boulevard Street Improvements I Brea,CA Mr. Steve Kooyman is a Registered Civil Project Manager I Steve managed this pavement Engineer with 32 years of experience, t primarily serving jurisdictions in rehabilitation project which included milling 2" deep Northern and Southern California. His 30,000 sf of pavement, placement of 250,000 SF Type II roles have included Project Manager, Slurry, removing and replacement of 12 ADA ramps, and Construction Manager, Supervising Civil other AC and PCC street improvements along Brea Blvd Design Engineer, and Quality Control from Imperial Highway to Fir Street in Brea. Engineer. He has helped numerous cities deliver public South Brea Water,Sewer and Street Improvements I works Capital Improvement Program projects across Brea,CA various phases, including planning, environmental, right of way, design, bid, and construction. His expertise spans Project Manager I Steve managed this extensive water, sewer, storm drain, streets, PCC ADA, sidewalk, rehabilitation project which replaced 14,850 LF 8" C-900 facilities, parks, bike trails, erosion control, and stream water mains and appurtenances, 300 1"-2" copper water restoration projects.Steve also has extensive experience in services,32 FH's,1,794 LF of 6-8"VCP sewer mains,28 ADA development projects and Caltrans/City Cooperative ramps and misc.curb and gutter work,2,800 SF of AC R&R, Agreement coordination. His deep knowledge of 174,00 SF AC grinding, 1,850 TN's ARHM overlay, and engineering policies, codes, and standards makes him a 384,000 SF Type II slurry with, traffic control, and erosion valuable measures within various streets in the South Brea resource for engineers, architects, contractors, and public agencies. subdivision area. Trabuco Road and Lake Forest Boulevard Pavement SR 57&Lambert Road Interchange Improvements I Rehabilitation I Lake Forest,CA Brea,CA Project Manager I Steve managed the construction Project Manager I Project Manager for this $98 M management and inspection team through construction in Interchange Improvement project in coordination with City coordination with the City for this combined three CIP of Brea and Caltrans District 12 via cooperative agreement. project contract with All American Asphalt, contractor for He managed the extensive public and stakeholder outreach, Agency coordination, right-of-way acquisition, the City. CEQA/NEPA development and processing, mitigation Bear Street Pavement Rehabilitation I Costa Mesa,CA measures, schedule, budget with various State/Fed grant Project Manager I Steve completed the pavement design and local funding, PAED, PS&E, and Construction. The and managed the project in coordination with the City up project took over 10 years to complete from preliminary through bid & award and pre-construction for this % mile engineering,right-of-way,environmental/permits,PS&E to AC grind and cap project,inclusive of ADA ramps and misc. final construction with landscape phase into the two-year PCC sidewalk and curb and gutter replacement. plant establishment stage. Arovista Park Modernization Project I Brea,CA Additional Relevant Experience: • Costa Mesa Storm Water Master Plan,Costa Mesa,CA • Briarwood Sewer List Station, Brea,CA City Council 23 — 189 8/4/2026 R§DOKKEN PAGE14 ENGINEERING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A Gabriela Morales, PE Santa Monica Pier Bridge Replacement I Santa Monica, CA STRUCTURES PROJECT ENGINEER Structures Design Engineer I This project will replace the EDUCATION existing Pier Bridge with a 7 span, 446-foot long, and 39- 2021, MS Civil Engineering, UC Davis foot-wide bridge. In addition to the bridge replacement, 2017, BS Structural Engineering, UC San Diego the project contains 11 additional structure tasks. LICENSES/CERTIFICATIONS Gabriela is responsible for the bridge design, project 2022, California Professional Civil Engineer,#C93473 coordination,and QA/QC of all structure deliverables.The project team completed the 65%design in April 2024 and EXPERIENCE the project is on schedule to bid in 2025. 8 years(All w/Dokken) Fern Road East at Glendenning Creek Bridge AVAILABILITY Replacement I Shasta County,CA 50% Structures Project Engineer I This project will replace the existing timber bridge with a single-span, 95-foot long, Ms. Gabriela Morales is a California and 28-foot-wide bridge. Gabriela is responsible for the t __ registered Engineer with 8 years of bridge design of the cast-in-place post-tensioned bridge, } - experience in designing and analyzing g project coordination, and delivery of the PS&E for all bridges and other transportation- project milestones. The project team completed the 35% f related structures. She serves as an design in March 2024. associate engineer for Dokken's bridge and structure design team. She has Eastside Road and Sharon Ave. HBP Bridges I Redding, designed structures ranging from multi-span precast and CA cast-in-place bridges to multi-level anchored soldier pile Structures Design Engineer I The Eastside Road Bridge walls. crosses Olney Creek and Sharon Avenue Bridge crosses National Trails Highway 10 HBP Bridges I San the ACID irrigation canal. Sharon Avenue was replaced Bernardino County,CA with a single-span, 55-foot long, and 28-foot and 11-inch wide, cast-in-place/post-tensioned slab bridge. Eastside Structures Project Engineer I National Trails Road will be replaced with a three-span,86-foot long,and Highway/Route 66 is a historic route that was developed 52-foot wide, cast-in-place/post-tensioned slab bridge. through the Mojave Desert region of San Bernardino Gabriela was responsible for the design calculations, County.These bridges allow stormwater to flow under the development of the plans and cost estimate,and ongoing highway but are all at the end of their useful life. The construction support, including RFI responses and replacement bridges will be reinforced concrete slabs, submittal review. varying from 43-foot single-span to 90-foot three-span bridges. Gabriela is responsible for overseeing the design over Jack Peters Creek Bridge Widening Mendocino team,coordinating with the subconsultants, and ensuring Men County,CA on-time delivery of the PS&E for all project milestones. Structures Design Engineer I This project is part of Tulare County Bridge Preventive Maintenance Program Dokken's structures on-call contract in Caltrans District 1. (Group 5) 1 Tulare County,CA The project will widen the existing three-span 223-foot long continuous bridge over Jack Peters Creek.The bridge Structures Project Engineer I This project intends to will feature two 12-foot lanes and a 6-foot separated extend the service life of 24 bridges within Tulare County pedestrian walkway. Gabriela successfully wrote the by implementing preventive maintenance measures project's Type Selection Report.The report was approved primarily consisting of scour protection repairs and other by Caltrans and Gabriela completed the design phase of work including deck treatment, spall repair, structural the project, including all coordination with Caltrans connection repairs, join repairs, bridge bearing repairs, functional units.The project has bid in August 2023 and is and asphalt concrete removal. Gabriela is responsible for currently under construction. overseeing the design team, coordinating with the subconsultants,and ensuring on-time delivery of the PS&E Additional Relevant Experience for all project milestones. • Capital Southeast Connector:White Rock Road, El Dorado&Sacramento Counties,CA �111)@(KK1E N 23 - 190 8/4/ 65 E N G IN E E R ING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A Megan Cunningham, PE rehabilitated approximately 10 miles of distressed pavement along eastbound Interstate 8. Stage ROADWAY DESIGN construction plans were developed by Caltrans, but the EDUCATION contractor presented a proposal to revise the stage 2016, BS Civil Engineering,Gonzaga University construction concept. Dokken worked with Caltrans to design and implement updated stage construction plans LICENSES/CERTIFICATIONS that met Caltrans standards, but improved construction 2023,California Professional Civil Engineer,#C94909 efficiencies, reduced impact to the traveling public, and shortened the overall construction duration. EXPERIENCE 9 years(All w/Dokken) 1-805 South Asset Management Project—Bike Path San Diego,CA AVAILABILITY 40% Design Engineer I Responsible for preliminary design and Project Report support for a multi-use facility proposed as Ms. Megan Cunningham is an Associate part of the Asset Management project. Currently, bicycle 3 Engineer with experience in roadway access is permitted on the northbound and southbound design, stage construction and traffic shoulder of 1-805 between Palm Avenue and Main Street. handling design, curb ramp design, The project proposes to add a separated multi-use facility culvert design, bike path design, and to provide a more inviting and comfortable path. Dokken J: grant-writing. Ms. Cunningham is led the preliminary design and supported Caltrans in the proficient in both MicroStation V8i and creating the Project Report. AutoCAD Civil 3D design software. Coastal Rail Trail from Oceanside Boulevard to Morse Palm Avenue/1-805 Interchange I San Diego,CA Street I Oceanside,CA Design Engineer I Responsible for designing stage Design Engineer) Responsible for developing the final construction and traffic handling plans and assisting with Project Study Report and preparing the Active preparing roadway PS&E for Palm Avenue Interchange. Transportation Program (ATP) Grant Application. Dokken Dokken is providing PS&E design for the modifications to Engineering worked with the City of Oceanside to develop, improve traffic operations and alleviate future traffic analyze and present alternatives for the Coastal Rail Trail congestion at the 1-805/Palm Avenue interchange.Dokken connecting Morse Street and Oceanside Boulevard. The Engineering also served as Lead Author and Design Coastal Rail Trail is a planned continuous bicycle route that, Engineer for the Bipartisan Infrastructure Law's Fiscal Year once complete,will provide a dedicated bike facility for 44 2022 Bridge Investment Program(BIP)Grant. Dokken,the miles between the City of Oceanside and Downtown San City of San Diego,and Caltrans District 11 worked together Diego. The project is needed to improve bicycle and and was 1 of only 9 projects to receive this grant funding pedestrian mobility through the corridor. as well as the only project in the state of California! As a Green Infrastructure Group 1014 1 San Diego,CA result,the City of San Diego received $24 million from the U.S. Department of Transportation's Federal Highway Design Engineer I Responsible for curb ramp and cross Administration (FHWA). gutter design, and preparing roadway PS&E. The project added cross gutters and curb ramps at the intersections of Green Tree Boulevard Extension Project I Victorville,CA Chamoune Avenue/Polk Avenue and 46th Street/Polk Design Engineer Responsible for stage Avenue.The project also includes environmental technical construction/traffic handling plans, water line design, studies for the project and providing Green Infrastructure assisting with preparing roadway PS&E, and providing to an underserviced area of the City, as part of the Green design support during construction for Green Tree Infrastructure Group 1014. Project improvements consist Boulevard project. Project improvements include of construction of storm drain inlets and pipes,storm drain constructing a new east-west arterial connecting Yates cleanouts, new curb ramps, curbs and gutters, cross Road/Yucca Loma Road to Hesperia Road including a new gutters, roadway reconstruction, striping and pavement overhead structure across the BNSF railroad. markings. In addition, the green infrastructure will also incorporate inlet biofiltration devices, Oldcastle 1-8 Stage Construction I San Diego County,CA StormCapture modules (or approved equivalent), and Design Engineer I Responsible for design support of stage Modular Wetland System Best Management Practices (or construction plans during construction. The Project approved equivalent). �11 ONIKE N 23 - 191 8/4/2&&66 E N G IN E E R ING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A Jeffrey Little preparing regulatory permits including a CCC CDP for the new bridge. ENVIRONMENTAL Baker Boulevard Bridge over Mojave River Channel EDUCATION Replacement I San Bernardino,CA 1990,AA Business,Sacramento City College Senior Environmental Planner I San Bernardino intends EXPERIENCE to replace the wood trestle bridge in the community of 30 years(<1 w/Dokken) Baker. Funding for a new bridge was secured and the environmental process commenced. Jeff prepared the AVAILABILITY Visual Impact Assessment and Water Quality Assessment 40% Report for the project. Mr. Jeffery Little (Jeff) is a Senior Kings County Bridge Preventative Maintenance Program Environmental Planner with 30 years Kings County,CA of experience on transportation Senior Environmental Planner I Kings County intends projects in Caltrans Districts 1, 2, 3,4, repair 15 bridges in their Project List No.2 group. The 4 5,and 10 for Caltrans Local Assistance project entails environmental compliance, PS&E, and - oversight and Capital projects. He ROW.Jeff is managing the environmental process for the manages multi-disciplinary teams to 15 bridges. satisfy complex regulatory requirements and complete CEQA/NEPA processes. He prepares preliminary Big Chico Creek Storm Damage Repair—Two Sites environmental studies, oversees technical documents, Chico,CA conducts endangered species consultations, writes Senior Environmental Planner I The City of Chico intends environmental documents, and prepares permit to repair two storm damaged bridges on Big Chico Creek. applications.Jeff works with public agency staff to identify The work is partially funded through FEMA. Formal design and construction solutions that minimize or avoid Section 7 consultations are needed with USFWS and impacts whenever possible. NOAA Fisheries. Jeff is preparing regulatory permits for Stevenson Road Bridge Rehabilitation I Solano County, the repair work. CA Laguna Creek Trail Overcrossing New Bridge I Elk Grove, Environmental Lead I Solano County selected Dokken CA Engineering to assist with permitting and construction Senior Environmental Planner I The City of Elk Grove monitoring for the rehabilitation of the historic bridge intends to close a gap in the Laguna Creek Trail system by over Putah Creek on Stevenson Bridge Road.The bridge is constructing a new bridge over Highway 99 and a trail locally known as "Graffiti Bridge." Jeff is supporting the extension. Funding for a new bridge was secured and the County with obtaining a Central Valley Flood Protection environmental process commenced. Jeff prepared the Board Encroachment Permit with a Corps' Section 408 Community Impact Assessment for the project. approval. Other resource agency permits include a Corps' Nationwide Permit, Regional Board Water Quality Additional Relevant Experience Certification, and a CDFW Streambed Alteration • City of Roseville 16 Bridge BPMP, Placer County,CA Agreement. He managed the preparation of a • Trinity County HSIP Cycle 8 Guardrails,Trinity County, Supplemental Biological Assessment for NEPA CA revalidation. Construction support services include the . Mariposa County 25 Bridge BPMP, Mariposa County, transplantation of elderberry shrubs, preconstruction CA surveys, and implementation of permit requirements. • Placer County HSIP Cycle 7 19 Intersections, Placer Construction is scheduled for 2026. County,CA Coastal Rail Trail from Oceanside Boulevard to Morse • City of Stockton 6 Bridge BPMP, San Joaquin County, Street I Oceanside,CA CA Senior Environmental Planner I The City of Oceanside intends to close a gap in the Coastal Rail Trail by constructing a bridge over Loma Alta Creek adjacent to Buccaneer Park. Funding for a new bridge was secured and the environmental process commenced. Jeff is �PONWE N 23 - 192 8/4/2&&67 E N G IN E E R ING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A Lori Burne, PE, SE approximately 50 feet tall (maximum exposed height). Provided Quality Control Plan and QC of PS&E.All project STRUCTURE DESIGN Deliverables were reviewed for completeness, EDUCATION coordination with other disciplines, and incorporation of 1999, Master of Science, UC Davis written comments made during internal and external 1993, BS Civil Engineering, UC Davis technical and constructability reviews. LICENSES/CERTIFICATIONS Santa Monica Pier Widening and Modification I Santa 1998, California Professional Civil Engineer,#C58412 Monica,CA 2013,California Professional Structural Engineer,#S6053 Project Manager I Responsible for the design of an EXPERIENCE addition and modifications to the existing timber pier to 25 years accommodate the new Colorado Avenue Bridge width. The existing pier was required to be strengthened in areas AVAILABILITY to support vehicle live loads. A new steel railing was also 20/ added to the timber pier. Sacramento Viaducts Deck Rehabilitation Design-Build ■„? Ms. Lori Burne, a licensed Structural "Fix50" I Sacramento,CA y Engineer, has over 25 years of experience in the structural design, Design Quality Validation Manager I Ms. Burne served as rehabilitation, retrofit, inspection, Design Quality Validation Manager for this award- and construction of highway bridges winning, major interchange design-build project for Caltrans District 3. The project included multi-polymer and buildings. She is familiar with p � Caltrans' current design standards and and polyester concrete overlays on portions of the US-50 detailing formats as well as Caltrans' procedures for local and 1-5 mainline, ramps and connectors as well as joint assistance projects. She has field construction experience replacement and deck drainage system improvements. in both highway bridges and building structures having 1-10/605 Interchange Improvements Design-Build I provided construction support and inspection services. Baldwin Park,CA Transportation work includes the structural design and independent check of bridge, culvert, and retaining wall Design Quality Assurance Manager I Ms. Burne served as structures, seismic analysis, project specifications, Design Quality Assurance Manager for this major condition assessment of existing bridges and buildings, interchange design-build project for Caltrans District 7. construction inspection, advance planning studies, and The project will replace the existing at-grade southbound software development for bridge and culvert structures. connector with a one-lane flyover direct connector, As Principal-in-Charge, Lori Burne provides company-wide realign portions of the interchange connectors, and structural engineering design oversight and guidance of modify portions of Dalewood Street in the City of Baldwin the engineering professionals in Burne Engineering. Lori Park. performs a QA/QC review of all major submittals for Burne Amador Creek Bridge/Historic Building I Amador City, Engineering projects. CA Bridge Preventative Maintenance Repairs I Calaveras Project Engineer I Provided the structural design of the County,CA relocation and strengthening of the existing Historic Project Manager I Burne Engineering was responsible for Firehouse Building. Conducted field reviews, condition the structure portion of the PS&E for the maintenance assessment, and provided construction support and repairs of nine county-maintained bridge structures. The inspection services. This project was funded by HBP. scope of the work included polyester concrete overlays, Curry Creek Bridge Sutter County,CA joint seal replacements, bearing replacements, clean/paint structural steel, remove/replace unsound Project Engineer Served as Project Engineer for the concrete,and clean/paint bridge railings. delivery of the PS&E package covering the design and construction of a two-span reinforced concrete slab Bluff Creek Retaining Wall I Humbolt County,CA bridge and 1000 feet of roadway on Pleasant Grove Road CA/QC Manager I Responsible for Quality Control for this over Curry Creek as part of the replacement of the existing retaining wall project for Caltrans District 59, Soldier Pile bridge. Also provided construction support and Ground Anchor wall approximately 173 feet long and inspection services for the County during construction. This project was funded by HBP. gDONNE N 23 - 193 8/4/29268 E N G IN E E R ING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A Rebecca Silva Downtown San Luis Obispo,California.The existing single- span reinforced concrete T-beam 15 girder structure was HAZARDOUS MATERIALS determined to be structurally deficient and would be EDUCATION replaced with a single-span, post-tensioned slab bridge 1992, BS Soil and Water Science, UC Davis supported on two end abutments. Along with the Marsh Street Bridge, our ISA also included the Marsh Street LICENSES/CERTIFICATIONS roadway,a bank parking lot,a park,and a few commercial OSHA:40-Hour HAZWOPER buildings. Existing utilities (water, sewer, electric, gas, OSHA:8-Hour Refresher Training etc.) are carried by, passing under, or alongside the OSHA:8-Hour Supervisor Training existing bridge. The ISA was performed to evaluate the EXPERIENCE potential presence of contamination and hazardous waste 33 years facilities within and adjacent to Marsh Street Bridge that may impact the construction of the proposed bridge AVAILABILITY replacement. Ms. Silva performed report review and 40% general consultation. Santa Fe Avenue Bridge over Tuolumne River Bridge Ms. Rebecca Silva has over 33 years of Replacement I Stanislaus County,CA experience with Geocon performing �•,;. `�" t� project coordination and Senior Scientist/Project Manager I Ms. Silva served as I management of soil and groundwater senior scientist/project manager for an ISA for the investigations. Ms. Silva prepares proposed replacement of the existing Santa Fe Avenue project documents from proposals and Bridge over the Tuolumne River,east of State Route 99 and work plans to reports,documenting findings the City of Modesto. The bridge was determined to be and presenting conclusions and recommendations. Ms. seismically deficient as well as functionally obsolete due to Silva efficiently manages quarterly groundwater its non-standard width and non-crash-rated railing. The monitoring at numerous sites. Throughout Ms. Silva's County proposed to either seismically retrofit and widen career, she has developed strong working relationships the bridge or replace it.The ISA was performed to evaluate with clients and regulators to provide cost-effective the potential presence of contamination and hazardous services. waste facilities within and adjacent to the project site that may impact right-of-way and temporary construction Twin Cities Road Bridge over Snodgrass Slough easement acquisition and construction of the proposed Sacramento County,CA roadway and bridge improvements. A preliminary site Senior Scientist/Project Manager I Geocon performed investigation was recommended prior to final design and environmental soil sampling services for the proposed construction. The County later decided to replace the bridge replacement/modification of the Twin Cities Road bridge. Ms. Silva conducted laboratory assignments and Bridge at Snodgrass Slough located in southern report preparation. Sacramento County. The County of Sacramento is Caltrans Bridges and Structures,Asbestos, Lead,PCB, proposing to replace or modify the existing bridge along and Sandblast Surveys I North&Central Regions,CA Twin Cities Road.The purpose of this sampling activity was to evaluate whether impacts due to heavy metals Senior Scientist I Ms. Silva provides technical and field (including aerially deposited lead [ADL] from motor service management for various structure surveys vehicle exhaust)and petroleum hydrocarbons, pesticides, throughout Northern California. Geocon has completed and polychlorinated biphenyls (PCBs) associated with a hundreds of asbestos and lead-containing paint (LCP) former railroad alignment exist in the surface and near surveys for Caltrans. Existing Caltrans structures surveyed surface soils within the bridge approach areas. Ms. Silva include bridges, maintenance stations, salt and sand was the senior scientist/project manager and conducted storage facilities, rest stops, weigh stations, retaining report preparation and laboratory assignments. walls and pump houses, and commercial and residential properties planned for right-of-way acquisition. The Marsh Street Bridge over San Luis Obispo Creek Bridge residential and commercial properties have included Rehabilitation/Replacement I San Luis Obispo,CA single- and multi-family developments, and auto repair, Senior Scientist I Ms. Silva served as senior scientist for office, and hotel facilities. Related efforts included soil an Initial Site Assessment(ISA)for the replacement of the evaluations for deteriorated LCP and sandblast residue Marsh Street Bridge over San Luis Obispo Creek in beneath and near bridges. �11D@(KK1E N 23 - 194 8/4/2&&69 E N G IN E E R ING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A Kamran Amin!, PhD, PE development and optimization; and thermal control plan development using two-dimensional finite difference CONCRETE TESTING method, service life analysis, Nondestructive testing EDUCATION (NDT), and pavement engineering. Notable projects may 2018, PhD Civil Engineering, Iowa State University include NDT evaluation of bridge soffit at Barstow 1st Ave 2015, MS Civil Engineering,Cleveland State University Bridge built by the San Bernardino County Transportation Ongoing, MBA, University of Illinois Authority(SBCTA),in cooperation with the City of Barstow and Burlington Northern Santa Fe (BNSF) Railroad, and LICENSES/CERTIFICATIONS service life analysis of drilled Pier- Plug Concrete for San 2023,California Professional Civil Engineer,#C95725 Diego Gas&Electric(SDG&E). PCI Quality control Personnel—Level 1 Quality Assurance and Source Inspection Services EXPERIENCE (Contract 59A1336),Caltrans I Northern California,CA 15 years Subject Matter Expert/Staff Engineer/Materials AVAILABILITY Engineer I Dr. Amini brings extensive materials 100% engineering and technical expertise to the evaluation of material specifications, providing insights and guidance in Dr. Kamran Amini is a seasoned addressing project-specific challenges. He actively construction materials and structural mentors junior staff and METS(Materials Engineering and engineer with more than 15 years of Testing Services) representatives, assisting them in experience. He is an expert in design, identifying solutions to complex issues as they arise. production, and evaluation of special Professional and Technical Specialist Engineering concretes and utilization of several non- Services(Contract 59A1338),Caltrans I Statewide,CA destructive test methods. He is vastly experienced in engineering design from the initial Subject Matter Expert/Staff Engineer/Materials conceptual stage,through feasibility study and to detailed Engineer I Dr.Amini provides materials engineering and design. He is knowledgeable of standards and test technical expertise for the evaluation of material methods related to construction materials, non- specifications,the investigation of innovative materials destructive testing,and condition assessment.In addition, and test method standards,and the development and Dr. Amini is knowledgeable of the following standards: delivery of materials related training. He works with ASTM, AASHTO, RILEM, FIB 34. He is also knowledgeable various groups within METS and advises and proposes of MATLAB,JMP,and Design Expert(Statistical Design and criteria for the adoption of national test method Analysis of Data). standards and generates draft specifications and material Various Projects I Los Angeles,CA recommendation reports. Dr.Amini provides technical support for the effective implementation of sustainability Principal & Senior Consultant I Dr. Amini performs and performance-based specification in advance of project document and specification review; material Pavement and Materials Partnering Committee(PMPC) development and optimization; concrete mixture design efforts. �I�@(KKiE N 23 - 195 8/4/2&'&'60 E N G IN E E R ING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A PROPOSED WORK PLAN PROJECT APPROACF The City of Santa Ana (City) is seeking Professional Engineering Design Services for eight(8) bridges throughout the City.The Caltrans Local Assistance Bridge Preventive Maintenance Program (BPMP) established under the Highway Bridge Program (HBP)serves to extend the life of local agency bridges and delay the need for full rehabilitation or replacement by performing certain qualifying preventative maintenance work. The City has selected eight bridges to develop Plans,Specifications& Estimate (PS&E) based on recommendations provided through regular Caltrans Bridge Inspections (BIRIS). The City has provided a 2020 BPMP Work Plan to include anticipated bridge work. The work identified is limited to the bridge deck surface including work such as application of methacrylate, cleaning and replacing expansion joints,chaining of the deck and coring and testing the deck for chloride content. The most current inspection reports indicate additional work recommendations that aren't reflected in the 2020 BPMP Work Plan.To conform to current standards and inspection criteria,these recommendations will be included in the proposed work activities. These additional work recommendations include repairing substructure concrete spalls, painting of steel components and repaving approaches. Dokken Engineering will perform site assessments along with researching project as- builts and inspection reports to verify the listed work activities The project is federally funded by the Federal Highway Administration (FHWA) through the Highway Bridge Program (HBP) and administered by Caltrans Local Assistance. Funding authorization has been obtained for Preliminary Engineering (PE) do phase. As such, the project must meet the guidelines and - requirements of the HBP. 4f We will review and verify the applicability of the maintenance activities listed on the provided 2020 BPMP Work Plan and most /F w recent inspection Reports. We will perform a field review and identify all other maintenance work to conform with Caltrans / inspection criteria.Any additional work identified will be categorized whether it qualifies or not to be included in the BPMP. If the City wishes to pursue adding these additional recommendations to the scope,we have extensive and recent experience supporting agencies in submitting the Local Assistance Program Guidelines(LAPG)Forms 6A and 6D to request the anticipated funding to accommodate the additional work. It is anticipated that these forms will need to be submitted regardless, due to the escalated design and construction costs exceeding the currently programed values. The Dokken Team has reviewed the documents provided in the RFP, requested scope of work,and bridge inspection reports gain a full understanding of the project and identify key constraints of the design. The following table summarizes the key project issues and describes the benefit the Dokken Team will bring to the City, which is further discussed on the following pages. EnTuff, M Structures Most recent BIRIS provides The Dokken team proposes to perform a The Dokken team has extensive recommendations not photo documented assessment of each of the experience with Bridge Preventive currently scoped into City's City's identified bridge sites during the Maintenance work and is prepared to BPMP that are eligible for Preliminary Design task to evaluate existing incorporate any additional work items Federal reimbursement conditions and inform the City on whether that may be warranted. Dokken the additional and previous recommendations Engineering is well versed in getting such as methacrylate overlays and concrete additional scope of work items bridge deck coring are warranted. Additional programmed for Federal funding,and HBP eligible work items can be programmed has experience preparing LAPG forms 6A through Local Assistance Program Guidelines and 6D for our local agency clients to (LAPG)forms 6A(scope definition)and 6D submit to Caltrans Local Assistance. (scope/cost/schedule change)to receive Federal Reimbursement. �I'D ONKIE N 23 - 196 8/4/2r261 E N G IN E E R ING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A e Traffic control during special Dokken Engineering will coordinate The Dokken team has experience site investigations permitting and have traffic control for bridge engaging stakeholders regarding deck evaluation and testing. The Dokken temporary traffic impacts as well as team will keep traffic disturbances to a preparing appropriate encroachment and minimum and coordinate frequently with all regulatory permit applications and traffic stakeholders to maintain schedule. handling procedures during the design phase to facilitate safe site investigations. State and Federal Procedures Knowledge of the Federal Following State and Federal guidelines is key Dokken Engineering works exclusively on Aid process. to receive funding through the available transportation projects that require State and Federal programs.The compliance with State and Federal development of PS&E must follow standard regulations. We have a proven track Caltrans, HBP and FHWA requirements, record of project delivery over 3000 which include obtaining E-76 approvals,and projects and are familiar with every step compliance with NEPA and full compliance of the Federal process and the approval with Chapter 11 of the Local Assistance requirements. Program Guidelines. Utility Mapping and Coordination Construction can be delayed Utility base mapping and coordination While utility conflicts are not anticipated due to lack of utility efforts will be prioritized from the beginning for the programmed BPMP work, coordination and conflict of project design by following a utility providing utility base maps and clear identification. coordination process(Letter#1 and#3). communication to utility companies will Located utilities will be identified on the ensure appropriate measures are taken project plans and noted in the project to protect their facilities in place without specifications to ensure the construction causing delays to construction. contractor is aware of existing facilities and clearances. Stage Construction Construction will require When possible,construction activities Providing continued access during staged traffic lane closures covering the entire bridge deck(such as construction will benefit motorists since impacting public travel. methacrylate overlays)will be staged to no detours will be required. Maintaining Closure impacts will vary by always maintain two-way vehicular and access to driveways for businesses bridge depending on bicycle/pedestrian traffic along the bridges. reduces economic impacts related to anticipated construction If needed, Dokken will work with the City to traffic delays. Dokken has extensive activities,different number identify closures and/or flagging on a bridge- experience evaluating different closure of lanes,volume,and by-bridge basis to best accommodate alternatives to minimize impacts. proximities to intersections. motorists during. Traffic handling plans will Considerations will be taken for road accommodate driveway and intersection classifications, medians,construction access for nearby residential and business staging,adjoining intersections and properties to maintain access. traffic signals. Environmental Compliance with NEPA and Identify work limits and environmental Dokken has long history of working CEQA required to utilize impacts early.Organized tracking of both closely with cities and design teams for federal funding. project wide and bridge specific permits. early identification of environmental impacts and obtaining environmental clearances without project delays. STRUCTURES The successful approach to this project will be to provide plans that define the overall work and at the same time, highlight the unique details of each site clearly. The plans will also allow the contractor to streamline their means and methods of construction.We anticipate providing individual General Plan sheets defining all work to be performed,coupled with focused details where applicable, particularly for joint seal replacements, spall repair work and work on bridge railings and substructural components. We will clearly identify all information regarding the above-grade, at-grade and below-grade modifications,all exposed and underground utilities, manholes,gate valve boxes and survey monuments. �11DONKE N 23 - 197 8/4/2r262 E N G IN E E R ING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A We are very familiar with appropriate joint seal �.y cleaning procedures and repair materials. In addition, art ka we have developed relationships with industry representatives that will assist with unusual __ conditions such as coring and testing bridge decks. Construction cost estimating for these types of projects can be particularly difficult due to the small - scale of required work. Our depth of experience on bridge preventive maintenance projects will assist the City with accurately estimating and budgeting costs for these projects. The BPMP work plan has identified two bridges to perform deck coring to test for chloride content. Coring and destructive testing should be limited only for bridges that would benefit and alter their maintenance activities based on the results. The bridge decks will be assessed to verify whether it is warranted to determine a proper rehabilitation plan.Coring decks in good condition preemptively would be an unnecessary cost,as well as result in unnecessary patches and traffic impacts.Deck cores would be tested (per ASTM C1152) for chloride concentrations at different depths within the concrete. If the chloride concentration exceeds the threshold at the depth of the reinforcement,sealing the deck won't prevent future corrosion and a more extensive deck rehabilitation may be needed. STAGE CONSTRUCTION Due to large traffic volumes,providing access during construction is of high importance providing safe work zones to protect construction crews and maintaining vehicular traffic and driveway access to nearby businesses must be planned to minimize disruptions. and will be maintained where feasible. The bridges include a variety of multi-lane roadways, ranging from two lanes to seven lanes. For the eight locations identified, the existing bridge width varies from 51-feet to 102-feet, including sidewalks. Bridges immediately adjacent to intersections will require unique construction/temporary signing and N signaling.Signs will be placed ahead of the work to alert A IL motorists per the most recent version of the California 6' - :zo MUTCD. Full closure alternatives may be evaluated by using either detours or limited night work. Traffic handling for BR# 55C-0055 will encroach into Caltrans Right-of-Way and affect 1-5 offramp operations. An Encroacment Permit will be obtained from the Caltrans District 12 to facilitate stage construction and traffic handling. STATE AND FEDERAL PROCEDURES The City plans to utilize BPMP funds obligated through the Highway Bridge Program (HBP). Following State and Federal guidelines is key to keep federal funding intact.To not jeopardize reimbursement and eligibility, it is critical that the project delivery strictly adheres to the requirements and timelines presented in Chapter 11 of the Caltrans Local Assistance Program Guidelines. Therefore,the development of plans,specifications,and construction cost estimate(PS&E)must follow standard Caltrans (State) and FHWA requirements which include obtaining E-76 approvals, and compliance with the National Environmental Policy Act(NEPA) and full compliance with Chapter 11 of the Local Assistance Program Guidelines. Every Dokken Engineering project requires coordination and compliance with State and/or Federal regulations. Dokken's team of experts have extensive experience working with Caltrans, Federal Highway Administration, and Federal and State Resource Agencies and have a thorough understanding of regulatory processes and standards. Our team understands the Caltrans and FHWA project development process and has obtained invaluable insight into the local agency side of project funding, programming, authorization paperwork, and Federal regulations that apply to local agency project delivery with Caltrans local assistance oversight.We will use these skills and knowledge(from the delivery of over 3,000 projects)to ensure projects are successfully delivered and compliant with oversight agency requirements. Because the City is using federal funds for this project,the process to obtain project approval for funding and developing the PS&E package must follow standard Caltrans and FHWA requirements, which include compliance with NEPA/CEQA and authorizations at major milestones. �11DONNE N 23 - 198 8/4/2r263 E N G IN E E R ING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A The flow chart to the right identifies the Caltrans Local Assistance process and LOCAL ASSISTANCE PROCESS demonstrates our understanding of the paperwork required.Since our team has a proven track record of project delivery, we know this process, not only when exhibits need to be submitted but also when FHWA holds all additional funding requests to close out their fiscal year. Federal Authorization(E-76) Depending on our client's needs, we are available to assist with preparing the for PE Request for Authorization (RFA) packages at all major milestones as well as project development forms (PES, Field Review, Project Change) and project Project Development delivery forms(utility coordination and right of way certification). Exhibit 6A PES Form Exhibit 713 Field Review In addition, Dokken's environmental staff has extensive experience with NEPA/CEQA policies and procedures.We have a close relationship with Caltrans environmental staff, and we will assist the City with all needed Caltrans Federal Authorization(E-76) for R/W paperwork.We will work closely with our design team to ensure projects do not have any unmitigable environmental impacts. We are prepared to address OMMM ME- NO project impacts by including reasonable avoidance and minimization solutions Negotiation and A quire R/W early in the project design phase. Lessons Learned Through our 39 years of experience, our team has gained knowledge from to Owner Exhibit 14E Report of Investigation several valuable lessons learned,which has helped us succeed in delivering our Exhibit 14F Utility Agreement clients' projects with Federal funds. • Have Right of Way Request for Authorization (RFA) reviewed by the Federal Authorization(E-76) District before the NEPA Environmental Document is signed. This for Construction streamlines the approval process whereby we meet with the District 01111111111111� near the end of the environmental process to ensure they understand Advertise,Award,ConstrUCt Project the project and its right of way needs. • Have Construction RFA reviewed by District before PS&E and right of way certifications are submitted. This step includes meeting with the District near the end of the design phase to ensure the District understands the project prior to obtaining their approval on the Construction RFA. • Prepare all utility paperwork in Caltrans format and meet early in the project with the Caltrans District Local Assistance utility coordinator. ENVIRONMENTAL The project will utilize both local and federal funding; therefore, compliance with the National Environmental Policy Act (NEPA)and the California Environmental Quality Act(CEQA)will be required.The lead agency under NEPA is Caltrans and the lead agency under CEQA is the City. Impacts to biological and cultural resources are not anticipated. The repair work contemplated for this project qualifies to utilize a CEQA Categorical Exemption for existing facilities. For NEPA,the Project is clearly classified as a Categorical Exclusion (CE) under 23CFR 771.117 (d)(3) as bridge rehabilitation, reconstruction, or replacement. Dokken's in-house environmental team obtains environmental approval for multiple bridge projects per year, such as the National Trails Highway 10 Bridge Replacement Project in San Bernardino County and has extensive experience working with Caltrans Local Assistance. Our relationship with Caltrans environmental staff ensures the NEPA environmental process will be driven by the City's schedule. Based on preliminary research,there are limited environmental constraints. The City has an extensive park and trail system. Publicly-owned parks are a resource under Section 4(f)of the Transportation Act. The Santiago Park Nature Reserve, the Santiago Creek Bike Trail and the Santa Ana River Bike Trail were also partially funded under Section 6(f)of the Land and Water Conservation Fund Act;therefore,analysis for impacts to protected Section 6(f) resources will be required during NEPA clearance. Consideration should be given to facilitate park and trail activities during construction,even though the effects are of a short duration and temporary. Biological Resources Based on preliminary review, Dokken biologists determined that the proposed work does not have the potential to impact any threatened or endangered species or their habitat. Caltrans will likely require the preparation of a Natural Environment Study (Minimal Impacts) that would include standard avoidance, and minimization measures applicable to the proposed work. ��ONIKE N 23 — 199 8/4/��a E N G I N E E R I N G Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A Permits Below deck work will be required in support of repair activities; however, maintenance work on existing, serviceable structures is considered exempt from Section 404 Clean Water Act permitting and non-exempt work can be authorized under the Regional General Permit (RGP) Number 100 issued to the Orange County Flood Control Division by the Corps of Engineers.Coverage under the RGP still requires filing a Notice of Intent to the Regional Water Quality Control Board to obtain a wastewater discharge permit, but this is an expedited process which is included in our scope and fee. Lastly, it is assumed that Orange County Public Works will utilize their existing Streambed Alteration Agreement with the California Department of Fish and Wildlife that authorizes OCPW to conduct routine maintenance. Not having to obtain a USACE or CDFW permit will greatly reduce the City's environmental clearance schedule. Our project management approach is to be an extension of City staff and provide the City an experienced team. Our team will provide the resources and tools necessary to deliver this project with minimal oversight. Gabriel Hoxmeier will be the Project Manager for this project. As Project Manager, Gabriel will be responsible for communicating with the City and providing progress updates, schedule and budget control,facilitating meetings with the City and stakeholders, coordinating quality control activities, managing subconsultants,coordinating right of way acquisitions,and ensuring delivery of all project products culminating with a PS&E that is biddable and buildable. Dokken's project management philosophy is to treat every client as if they are our only client.We are immediately available by phone and e-mail. For us,project management means contract compliance,accurate file systems, budgets and schedules, and assembling the appropriate team to do the job right. It means monitoring subconsultant work, progress reporting, and assisting our clients with the hundreds of details involved with project delivery.Our project management approach includes: • "No Surprises" Communication with our Clients: Dokken maintains constant communication with our clients. Emerging issues are brought to our clients,along with proposed solutions. • Clear,Concise,and Complete Reporting: Dokken's monthly progress reports include accomplished tasks, upcoming tasks, pending issues, and scheduled completion target dates. We coordinate and facilitate regular progress and team meetings and prepare all exhibits and handouts. • Project Schedule Monitoring: Each of Dokken's projects is guided by a project baseline schedule, clearly indicating milestones, major activities, and deliverables at a level of detail appropriate to the project.The schedule drives the project, not the reverse. • Budget Control: The best way to control the budget is to follow the project schedule. This avoids costly over-runs and extended production times. The key to preserving budgets is to start on time, get it right, and submit the deliverable by the deadline. PROJECT COMMUNICATION As an extension of City staff, Gabriel and his team will use a suite of communication mechanisms to keep the City informed and to maintain the project schedule.The following diagram identifies the key communication methods to deliver projects for the City. 1 Weekly Internal I Focus Meetings to Team Meeting 3 Resolve Issues 5 Monthly Proiect Development Team 2 Weekly Email 4 Agency Meetings Update to City Meeting(PDT, Internal:Dokken has long-standing relationships with our subconsultants,and we have established communication protocols that all team members understand. We host weekly internal team conference calls to track progress and keep everyone current on project status and recent decisions that affect their awareness and productivity. External: Our number one goal when working with our clients is successful project delivery. We identify risks early in the process and develop ways to mitigate these risks. We work closely with our clients to keep them informed on the status of their project and any pending decisions,and we are extremely responsive to their needs. �11D ONKE N 23 — 200 8/4/2&26s E N G I N E E R I N G Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A Dokken will also serve as an extension of staff on this contract and as requested can act as the principal point of contact for the City with stakeholders, resource agencies, and utility providers. Gabriel will ensure that the delivery schedule is being managed and that the City is controlling the project schedule and not the agencies. Gabriel will keep the City informed of communications with the outside agencies and elevate key decisions to City staff as required. QUALITY ASSURANCE/QUALITY CONTROL Dokken and our team members are committed to the City to deliver project documents whose quality exceeds the standards in the industry. For our team, quality is not just a priority, it is a core value. The QA/QC procedures will be prepared and implemented in accordance with our scope of work and will be consistent with our company principles.The procedure will incorporate the approach of continuous review of products as they are developed and as a series of formal review procedures enacted at preparation of major deliverables.The policies and procedures will provide documentation that deliverables meet all requirements of the scope of work. The review of deliverables needed to satisfy the QA/QC procedure is built into our proposed schedule.The following flow chart outlines our QA/QC procedures: CH7di ER qualifieividual BACKCHECKEJnd QINATOR independe originator Reviews checker VERIFIER SUBMITTAL s document in reviews document for marked changes aConfirms the corrections Deliverable documentrm and deems technical adequacy and resolves differenchave been incorporated ready for submittalor checking conformance to corrections are ma withouterror standards originator We take quality very seriously, as a quality plan set provides the most competitive bidding opportunities for projects and helps keep projects within their overall budgets,ultimately resulting in a high-quality project being built,on time with minimal or no change orders. COST CONTROL AND BUDGETING METHODOLOGY To manage the three interdependent elements found in every project— scope, Project Scoping &Phasing schedule, and budget—it is necessary to implement a sustainable project control methodology. Gabriel, our Project Manager, will develop and implement the project controls plan. The plan outlines the procedures for conducting work, managing project resources, and reporting project status and progress. The project management tools identified on the right assures on time and within Deliverable budget project deliverables. These tools will enable Gabriel to provide a IF systematic approach to deliver any project. All project participants, including the City and Dokken team, will be aware of the project status in order to make informed management decisions. Our tools and system are designed to respond Project Management Plan to these requirements. Aonthly Cash Flow Projection Dokken prepares and maintains project schedules for every project.The schedules PF are monitored, and staffing adjusted to meet milestones. Performance is Risk Management Matrix monitored through quality control checks, review of actual versus planned Monthly Progress Report progress,completion of action items prepared after meetings, monthly invoicing, and progress reporting. Dokken will use the City standards and formats, making invoice review streamlined and familiar to the City. For our team,quality is not just a priority, it is a core value. Dokken has found that the best way to control budget is to ensure the project schedule is followed.This method avoids costly over-runs and extended production times. The key to preserving budgets is to start on time, get it right, and submit the deliverable on time. Utilizing the same design working group from the beginning of the project to the end ensures consistent thought and engineering practice,while eliminating wasteful hours spent"getting familiar"with a project. The MS Project Schedule will be supplemented with a deliverables schedule that identifies all project deliverables and submittal dates.The deliverables schedule is a critical project management tool because it specifies what is being delivered to the client and when it is to be submitted.The deliverables schedule will be updated monthly and submitted as part of the monthly invoice to report on the status of completed,in-progress,and upcoming deliverables.The combination of the budget and schedule showing task durations and sequencing will enable us to produce a time-phased budget. With a time-phased budget and a work-based method of measuring progress,a reliable comparison on planned versus actual can be made. �I'DON E N 23 - 201 8/4/29266 E N G I N E E R I N G Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A REFERENCES The following examples highlight Dokken's ability to provide services similar in size, scope, and complexity to the Bridge Preventative Maintenance Program project.Together,with the technical specialties of our subconsultants,the Dokken team assures the City that our proven management and quality services will be provided. City of Palm Desert Bridge Maintenance I Palm Desert, CA The City of Palm Desert contracted Dokken to create and implement a City-wide Bridge Preventive Maintenance Program. As a first task, Dokken reviewed the Caltrans inventory of City owned bridges and existing maintenance agreements for each bridge within the City limits to identify any bridges that needed to be added to the Caltrans inventory and coordinated with Caltrans Structures Maintenance and Investigations (SM&I)to submit Request for Bridge Name and Number forms to allow unidentified bridges to be added CLIENT REFERENCE to the Caltrans inventory for routine inspection by Caltrans and eligibility for City of Palm Desert Highway Bridge Program (HBP)funding. Neal Ennis, PE Dokken reviewed all available Bridge Inspection Reports (BIRIS) provided by (760)776-6493 Caltrans and conducted photo documented field investigations of 17 vehicular nennis@palmdesert.gov and pedestrian bridges to confirm Caltrans Bridge Inspection Report findings, identify additional maintenance work recommendations not covered by the inspection reports, and develop preliminary construction cost estimates to perform the preventive maintenance work for each bridge. Dokken then collaborated with the City to develop a ranking procedure and prioritization plan complying with the Caltrans Bridge Preventive Maintenance Guidelines for Local Agencies, and summarized the findings in a Bridge Preventive Maintenance Program report.A comprehensive Bridge Preventive Maintenance Plan spreadsheet conforming to the Caltrans Local Assistance Procedures Guidelines, detailing bridge locations, applicable sufficiency ratings, work descriptions, and total HBP eligible participating cost share items was developed and submitted to Caltrans Local Assistance and Headquarters for approval and programming. Dokken worked closely with the City to develop a strategize a phased approach to implementing bridge preventive maintenance improvements given the City's budget allocations for maintenance over the next five fiscal years.The first phase of implementation included the preparation of Plans, Specifications, and Estimate for the preventive maintenance of five vehicular structures.Work included concrete spall repair,expansion joint removal and replacement, installation of concrete expansion dams at select locations to prevent asphalt concrete overlays from fouling expansion joints, and the repair of a corrugated metal pipe arch (CMPA) culvert bank that included partial removal of damaged CMPA sections and splicing on new SCMPA sections utilizing a metal collar. Construction for the first phase was completed in November 2023.The second phase of implementation includes the preparation of Plans, Specifications, and Estimate for the preventive maintenance of two vehicular structures, with an anticipated start of construction in Spring 2025. Proposed work includes a methacrylate overlay, existing joint seal replacement, and side-drain ditch repairs for the Tierra Del Oro bridge over the South Palm Canyon Wash, and asphalt concrete removal, methacrylate overlay, and new asphalt concrete overlay for the Palm Canyon Drive Bridge over the Rancho Mirage Channel. Approach roadway on both ends of the bridges will undergo a grind and overlay as a. part of this project. Stage Construction,Traffic ` \�1 Control, and Temporary Traffic Modification h plans are included as part of this work. �111)@(KK1E N 23 - 202 8/4/2r267 E N G IN E E R ING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A Master Agreement Consulting Services - Structural Engineering I Carlsbad, CA 2016-2017 Bridge Preventative Maintenance Program: As part of a Master Service Agreement contract, Dokken was tasked with reviewing existing Caltrans Bridge Inspection Reports, the existing Bridge Preventive d1w Maintenance Program (BPMP) report and conducting field investigations with accompanying documentation memorandum for 10 individual vehicular and pedestrian bridges scheduled for upcoming maintenance within the City of Carlsbad. Dokken worked closely with the City to determine immediate priority for bridge repair work,and developed PS&E for the preventive maintenance of the Calle Barcelona Pedestrian Overcrossing and the Poinsettia Lane Overhead; spanning over the North County Transit District (NCTD) owned tracks near the Pacific Coast. Plans and Specifications were also developed to replace the original bridge railings as well as repair the sidewalk approach railings which suffered from severe concrete spalling and corrosion from improper concrete cover over reinforcement and marine environment exposure. Railroad coordination was required due to work directly over NCTD tracks. 2018-2019 Bridge Preventive Maintenance Program:The City of Carlsbad contacted Dokken Engineering for the PS&E for bridge preventative maintenance repairs for two � + structures. Jefferson Street Bridge involved providing a methacrylate overlay to seal existing deck cracks, replacement and repairs to existing bridge railings and metal beam guard railing approach systems, as well as — sidewalk remediation to meet ADA standards. El Camino Real Bridge at San Marcos Creek involved methacrylate overlay in multiple stages with traffic handling plans reviewed and approved by Caltrans to receive the Encroachment Permit to perform the work. Pressure grouting of deteriorated slopes below sidewalk curb i ramps was performed to mitigate more costly repairs in the future. 2022 Bridge Preventive Maintenance Program — Field Review and Documentation Memorandum:This task included the review of the existing Bridge Inspection Reports(BIR),the existing Bridge Preventive Maintenance Program (BPMP) report to confirm maintenance work items and update the City's BPMP Prioritization list,and field CLIENT REFERENCE investigations and photo documentation of the remaining 24 bridges in the City of Carlsbad City's inventory not previously documented in the 2016-2017 program. Emad Elias, PE Maintenance needs in comparison with the existing BIRs and BPMP and close (formerly with the City of Carlsbad) communication with the City helped to determine the priority of bridge repair (760) 744-1050 x3225 works.A comprehensive photo-documented memorandum with itemized cost eelias@san-marcos.net estimates was prepared detailing recommended bridge preventive maintenance work for each bridge. �� 23 - 203 8/4/2r268 E N G IN E E R ING Request for Proposals 13m Bridge Preventative Maintenance Program RFP No.25-081A Orange County Bridge Maintenance Orange County, CA Dokken is providing engineering services for maintenance on multiple bridges throughout Orange County. Plans, specifications, and estimates have been CLIENT REFERENCE prepared for maintenance repairs of 28 bridges. Project tasks included field Co Phung, PE Orange County Public Works inspections to identify repair needs,developing PS&E,attending meetings with (714) construction staff including Job Order Contracting(JOC)staff,preparing Erosion 245-4594 45 and Sediment Control Plans,and field visits during construction. co.phung@ocpw.ocgov.com Projects were selected from a previous study prepared by Dokken in which most County bridges were inspected, maintenance repair needs identified, and a repair prioritization list developed. Maintenance needs have included concrete spall repair, polyester concrete overlays,joint seal replacements,erosion control and scour measures, barrier rail repairs, approach sidewalk replacement, addressing drainage problem and resulting erosion,and epoxy crack injection. Repair projects of specific interest include: Kitterman Drive 55CO176 Kitterman Drive: Due to concrete RSP combined with extremely high creek velocities, localized scour was exacerbated downstream of the concreted RSP. In lieu of constructing a series of cut-off walls buttressed with large RSP over 300ft downstream, "" the fully grouted concrete rock slope protection was removed, the creek bottom was restored, and RSP along with hydroseed was provided along the creek banks to help - mitigate the undermining of the abutments and retaining walls. 55CO606 Oso Parkway: In addition to preventive maintenance needs, joint seal replacement and clearing and flushing deck drains, significant abutment slope embankment erosion was repaired and water dripping from a bridge cell was investigated. With the help of a manlift operator and a Confined Space Entry team, l Dokken inspected the bridge cell.The inspection revealed the water source was flowing from the detached electrical conduits,with water entering the conduits from beyond the .p bridge abutment. Maintenance repairs are ongoing. y , 55CO122 and 55CO123 Brea Canyon: The existing open window barrier is experiencing woo concrete spalling and decay.Since these bridges are scheduled for replacement,in lieu of total barrier replacement, nested double thrie beam was mounted to the face of the Brea Canyon barrier. This approach yielded significant cost savings and avoided environmental historical review of the barrier. `;.- 55CO631 Harbor Boulevard: A fire in front of the abutment caused precast girders to spall. Dokken inspected and categorized the spall locations and developed PS&E for the repair. 55CO017 Lincoln Avenue and 55CO097 Talbert-MacArthur:Approach sidewalks at both ` bridges had significant spalls and settlement due to bridge thermal expansion. Repairs included reconstructing the sidewalk to repair damage and meet ADA. 55CO572 Irvine Avenue: The top slab of this culvert/bridge has significant cracks and ,, ,'_-v, _- efflorescence is leaching onto the soffit. Repairs include epoxy crack injection into the soffit and wall crack. GARB FLEET COMPLIANCE Dokken Engineering and our subconsultants' vehicles are exempt from the CARB Fleet Compliance requirements and therefore cannot provide Certificates of Reported Compliance. Our team's Fleet Compliance Certification (Attachment J) is included in the Required Forms section of this proposal. Ia�ONKIE N 23 - 204 8/4/��9 E NGINEERING y gdE106 x erour'rnaoE ego" REQUIRED FORMS 00 1 _ Vol.wgck-14 . SSS 1 III i _ IIII I i I d r i City Council 23 — 205 8/4/2026 �.s EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT A PROPOSER'S CERTIFICATION, PROPOSAL PRICING Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit 1) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. PROPOSER'S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions. Dokken Engineering (916) 858-0642 / (916) 858-0643 LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS 110 Blue Ravine Road, Suite 200, Folsom, CA 95630 BUSINESS ADDRESS John A. Klemunes Jr., PE President PRINTED NAME OF AUTHORIZED AGENT TITLE Ad � 07/08/2025 jklemunes@dokkenengineering.com SIGNXrURE OF AUTHORIZE AGENT DATE E-MAIL ADDRESS 68-0099664 N/A FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE) N/A CITY OF SANTA ANA BUSINESS LICENSE NUMBER (PLEASE PROVIDE IF AVAILABLE, BUT NOT REQUIRED UNTIL AND IF AN AWARD IS MADE TO PROPOSER.) THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 206 8/4/2026 �.s EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT B PROPOSER'S STATEMENT Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City)shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery(as defined above)of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm Dokken Engineering Signed and Printed Name: John A. Klemunes Jr., PE /✓ L �� Title President Date 07/08/2025 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 207 8/4/2026 EXHIBIT 2 ' CITY OF SANTA ANA ATTACHMENT C NON-COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above non-collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that making a false certification may subject e certif" r to criminal prosecution. Signed State of County of Subscribed and sworn to (or affirmed) before me on this day of 20 , by . proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. Sce- c;Act-cLkeA Notary Public Signature Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 208 8/4/2026 CALIFORNIA JURAT EXHIBIT 2 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. I State of California ) County of Sg C ra YVn ) Subscribed and sworn to (or affirmed) before me on this day of v� vl 20 ZS by J0�Av,, �• 1�1tAAUAQ-S proved to me on the basis of satisfactory evidence to be the person(' who appeared before me. CAMRAN SADEGHI COMM. #2473373 z %My Notary Public• Californiao zSacramento County Comm.Expires Nov.22,2027 Signature t (Seal) Optional Information Although the information in this section is not required by law,it could prevent fraudulent removal and reattachment of this jurat to an unauthorized document and may prove useful to persons relying on the attached document. Description of Attached Document This certificate is attached to a document titled/for the purpose of Method ofAffiant Identification ` 1 Proved to me on the basis of satisfactory evidence: 1`} O sclA+-'\ "�-A Gt 0 form(s)of identification 0 credible witness(es) Ak��CAA C— Notarial event is detailed in notary journal on: Page# Entry# Notary contact: Other containing pages, and dated ❑Affia nt(s)Thum bprint(s) ❑ Describe: O CopyrightGOYO"UWA ry,PO Box 41400,Des Moines,IA 50311-0507. All Rights Reserved 25 flu N n1884 Please contact your Authorized Reseller toW412 or this form �.s EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT D NON-LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Title: President Firm: Dokken Engineering Date: 07/08/2025 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 210 8/4/2026 �.s EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT E NON-DISCRIMINATION CERTIFICATION The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 1. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1)through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract City Council 23 — 211 8/4/2026 �.s EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT G CARB FLEET COMPLIANCE CERTIFICATION Bidder hereby acknowledges that they have reviewed the California Air Resources Board's policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the "Regulation"). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder's fleet, and/or that of their subcontractor(s) ("Fleet") is true and correct: u The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto. F1 The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. u Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third-party correspondence or vendor bids). u The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4). X The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto. Dokken Engineering Bidder's Com any Name (please print or type) �d IZL�Y1rZs, SignatiRe of Bidder John A. Klemunes Jr., PE Print Name President Title N/A DOORS ID *Dokken Engineering operates a standard fleet of vehicles that are not subject to the provisions outlined in the referenced regulation. Our fleet vehicles do not contain diesel trucks, off-road engines, etc. Therefore Dokken Engineering is exempt from this Title 13, California Code of Regulations, Division 3, Chapter 9. THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 212 8/4/2026 EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT G CARB FLEET COMPLIANCE CERTIFICATION Bidder hereby acknowledges that they have reviewed the California Air Resources Board's policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the "Regulation"). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder's fleet, and/or that of their subcontractor(s) ("Fleet") is true and correct: u The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto. F1 The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. u Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third-party correspondence or vendor bids). u The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4). The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto. Burne Engineering Services, Inc Bidder'sCOmnanv Name (please print or type) Signature of Bidder Pranvera DeSafey Print Name Operations Manager Title N/A DOORS ID THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. City Council 23 — 213 8/4/2026 Burne Engineering operates a standard fleet of vehicles that are not subject to the provisions BIT 2 outlined in the referenced regulation. Our fleet vehicles do not contain diesel trucks, off-road engines, etc. Therefore, Burne Engineering is exempt from this Title 13, California Code of Regulations, Division 3, Chapter 9. City Council 23 — 214 8/4/2026 EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT G CARB FLEET COMPLIANCE CERTIFICATION Bidder hereby acknowledges that they have reviewed the California Air Resources Board's policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the "Regulation"). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder's fleet, and/or that of their subcontractor(s) ("Fleet") is true and correct: u The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto. F1 The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. u Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third-party correspondence or vendor bids). u The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4). X The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto. Geocon Consultants, Inc. Bidder's Company Name (please print or type) Si6hature of Bidder Josh Ewert, PG Print Name Vice President Title N/A DOORS ID THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 215 8/4/2026 EXHIBIT 2 GEOCON CARB FLEET COMPLIANCE CERTIFICATION Geocon is exempt because we will not be using any off-road vehicles or even diesel-fueled vehicles for this project.The only vehicles we're likely to use are trucks running on unleaded gasoline. City Council 23 — 216 8/4/2026 EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT G CARB FLEET COMPLIANCE CERTIFICATION Bidder hereby acknowledges that they have reviewed the California Air Resources Board's policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the "Regulation"). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder's fleet, and/or that of their subcontractor(s) ("Fleet") is true and correct: u The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto. F1 The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. u Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third-party correspondence or vendor bids). u The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4). X The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto. OPTIME CONSULTING GROUP Bid ?.Co any Name (please print or type) Si na ure idder KAMRAN AMINI Print Name Principal Title N/A DOORS ID THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 217 8/4/2026 EXHIBIT 2 C TIME nsu lting group June 29, 2025 OPTIME Consulting Group 7244 Hillside Ave, Unit 201 Los Angeles, CA 90046 To Whom It May Concern, Optime Consulting Group owns no off-road diesel equipment. Any gear we bring to the project will be electric or, if needed, rented equipment; we will operate no diesel off-road units, so Title 13 CCR§2449 does not apply, and no DOORS fleet ID is required. Sincerely, Optime Consulting Group Kamran Amini, Ph.D., P.E. Principal & Senior Consultant KAmini@OptimeCG.com Phone: +1 (216) 577 — 4173 City Council 23 — 218 8/4/2026 EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT H STATEMENT REGARDING COMMUNITY WORKFORCE AGREEMENT (CWA) REQUIREMENTS This is to certify that the undersigned Proposer and subconsultants have read and undertand the CWA entered into by and between the City of Santa Ana, Los Angeles/Orange Counties Building and Construction Trades Council, and the signatory Craft Councils and Local Unions, effective as of June 6, 2023. The Undersigned Proposer hereby agrees to comply with all terms and conditions of the CWA, and are capable of completing construction of the project continuously, without interruptions or delays. If awarded any work covered by the CWA, Proposer will also be required to sign a Letter of Assent that appears as Attachment A to the CWA documents. Signed: /J Title: President Firm: Dokken Engineering Date: 07/08/2025 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 219 8/4/2026 EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT H STATEMENT REGARDING COMMUNITY WORKFORCE AGREEMENT (CWA) REQUIREMENTS This is to certify that the undersigned Proposer and subconsultants have read and undertand the CWA entered into by and between the City of Santa Ana, Los Angeles/Orange Counties Building and Construction Trades Council, and the signatory Craft Councils and Local Unions, effective as of June 6, 2023. The Undersigned Proposer hereby agrees to comply with all terms and conditions of the CWA, and are capable of completing construction of the project continuously, without interruptions or delays. If awarded any work covered by the CWA, Proposer will also be required to sign a Letter of Assent that appears as Attachment A to the CWA documents. Signed: Title: Operations Manager Firm: Burne Engineering Services, Inc Date: 06/27/2025 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 220 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT H STATEMENT REGARDING COMMUNITY WORKFORCE AGREEMENT (CWA) REQUIREMENTS This is to certify that the undersigned Proposer and subconsultants have read and undertand the CWA entered into by and between the City of Santa Ana, Los Angeles/Orange Counties Building and Construction Trades Council, and the signatory Craft Councils and Local Unions, effective as of June 6, 2023. The Undersigned Proposer hereby agrees to comply with all terms and conditions of the CWA, and are capable of completing construction of the project continuously, without interruptions or delays. If awarded any work covered by the CWA, Proposer will also be required to sign a Letter of Assent that appears as Attachment A to the CWA documents. Signed: Title: Josh Ewert, PG I Vice President Firm: Geocon Consultants, Inc. Date: June 30, 2025 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 221 8/4/2026 EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT H STATEMENT REGARDING COMMUNITY WORKFORCE AGREEMENT (CWA) REQUIREMENTS This is to certify that the undersigned Proposer and subconsultants have read and undertand the CWA entered into by and between the City of Santa Ana, Los Angeles/Orange Counties Building and Construction Trades Council, and the signatory Craft Councils and Local Unions, effective as of June 6, 2023. The Undersigned Proposer hereby agrees to comply with all terms and conditions of the CWA, and are capable of completing construction of the project continuously, without interruptions or delays. If awarded any work covered by the CWA, Proposer will also be required to sign a Letter of Assent that appears as Attachment A to the CWA documents. /. A . . Signed: - L Title: Principal Firm: Optime Consulting Group Date: 6/29/2025 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 222 8/4/2026 EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT I SAM.GOV UEI VERIFICATION On April 4, 2022, the federal government stopped using the DUNS Number to uniquely identify entities. Now, entities doing business with the federal government use the Unique Entity ID created in SAM.gov. They no longer have to go to a third-party website to obtain their identifier. This transition allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government. This RFP includes federal funding, and as such, the proposer must provide verification of their SAM.gov UEI and registration status. Please attach your entity's registration from SAM.gov, including UEI and active registration status. Proposer's UEI: DDLGPKSSAGQ7 SAM.gov Registration Expiration Date: 12/13/2025 City Council 23 — 223 8/4/2026 Last updated by Amber Smith on Dee 13,2024 ai 01.33 PH DOKKEN ENGINEERING ,�1_SAM*GGV® EXHIBIT 2 DOKKEN ENGINEERING Unique Entity ID CAGE/NCAGE Purpose of Registration DDLGPKSSAGQ7 1D7N3 All Awards Registration Status Expiration Date Active Registration Dec 13,2025 Physical Address Mailing Address 110 Blue Ravine RD 110 Blue Ravine RD STE 200 STE 200 Folsom,California 95630-4713 Folsom,California 95630-4713 United States United States tion Doing Business as Division Name Division Number (blank) (blank) (blank) Congressional District State/Country of Incorporation URL California 03 California/United States (blank) Registration Dates Activation Date Submission Date Initial Registration Date Dec 17,2024 Dec 13,2024 Jun 1,2000 Entity Dates Entity Start Date Fiscal Year End Close Date Jun 20,1986 Dec 31 Immediate Owner CAGE Legal Business Name (blank) (blank) Highest Level Owner CAGE Legal Business Name (blank) (blank) Executive Compensation In your business or organization's preceding completed fiscal year,did your business or organization(the legal entity to which this specific SAM record, represented by a Unique Entity ID,belongs)receive both of the following: 1.80 percent or more of your annual gross revenues in U.S.federal contracts, subcontracts,loans,grants,subgrants,and/or cooperative agreements and 2.$25,000,000 or more in annual gross revenues from U.S.federal contracts, subcontracts,loans,grants,subgrants,and/or cooperative agreements? No Does the public have access to information about the compensation of the senior executives in your business or organization(the legal entity to which this specific SAM record,represented by a Unique Entity ID,belongs)through periodic reports filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934(15 U.S.C.78m(a),78o(d))or section 6104 of the Internal Revenue Code of 1986? Not Selected Proceedings Questions Is your business or organization,as represented by the Unique Entity ID on this entity registration,responding to a Federal procurement opportunity that contains the provision at FAR 52.209-7,subject to the clause in FAR 52.209-9 in a current Federal contract,or applying for a Federal grant opportunity which contains the award term and condition described in 2 C.F.R.200 Appendix XII? No Does your business or organization,as represented by the Unique Entity ID on this specific SAM record, have current active Federal contracts and/or grants with total value(including any exercised/unexercised options)greater than$10,000,000? Not Selected Within the last five years,had the business or organization(represented by the Unique Entity ID on this specific SAM record)and/or any of its principals,in connection with the award to or performance by the business or organization of a Federal contract or grant,been the subject of a Federal or State(1) criminal proceeding resulting in a conviction or other acknowledgment of fault;(2)civil proceeding resulting in a finding of fault with a monetary fine,penalty, reimbursement,restitution,and/or damages greater than$5,000,or other acknowledgment of fault;and/or(3)administrative proceeding resulting in a finding of fault with either a monetary fine or penalty greater than$5,000 or reimbursement,restitution,or damages greater than$100,000,or other acknowledgment of fault? Not SelecteCity Council 23 —224 8/4/2026 Mai,20,2025 03:30:47 PM GMT https://smri.gov/entity/DDLGPKSSAGQ7/coreData?s1atus=nu11 Page l qf3 Last updated by Amber Smith on Dee 13,2024 at 01.33 PH DOKKEN ENGINEERING EXHIBIT Active Exclusions Records? No I authorize my entity's non-sensitive information to be displayed in SAM public search results: Yes Entity Type,?� Business Types Entity Structure Entity Type Organization Factors Corporate Entity(Not Tax Exempt) Business or Organization (blank) Profit Structure For Profit Organization Socio-Economic Types Check the registrant's Reps&Certs,if present,under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small business concern.Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration. kinancial Inform", I Accepts Credit Card Payments Debt Subject To Offset No No EFT Indicator CAGE Code 0000 1D7N3 Electronic Funds Transfer Account Type Routing Number Lock Box Number Checking *******27 (blank) Financial Institution Account Number JPMORGAN CHASE BANK,NA *******33 Automated Clearing House Phone(U.S.) Email Phone(non-U.S.) 8134323700 (blank) (blank) Fax (blank) Remittance Address DOKKEN ENGINEERING 110 Blue Ravine ROAD,Suite 200 Folsom,California 95630 United States Taxpayer Information EIN Type of Tax Taxpayer Name *****9664 Applicable Federal Tax DOKKEN ENGINEERING Tax Year(Most Recent Tax Year) Name/Title of Individual Executing Consent TIN Consent Date 2021 Chairman Dec 13,2024 Address Signature 110 Blue Ravine RD STE 200 RICHARD DOKKEN Folsom,California 95630 Points of Contact Accounts Receivable POC 0 Amber Smith asmith@do y It oun 9168580642 Cl 23 —225 8/4/2026 Mav 20,2025 03:30:47 PM GMT https://smrc.gov/entity/DDLGPKSSAGQ71coreData.�status=mtll Page 2 qf3 Last updated by Amber Smith on Dee 13,2024 ai 01.33 Alf DOKKEN ENGINEERING Electronic Business 110 Blue Ravine ROAD,Suite 200 Cathy Chan Folsom,California 95630 cchan@dokkenengineering.com United States 9168580642 CATHY CHAN 100 Blue Ravine ROAD,Suite 200 cchan@dokkenengineering.com Folsom,California 95630 9168580642 United States Government Business 1. 110 Blue Ravine ROAD,Suite 200 Camran Sadeghi Folsom,California 95630 csadeghi@dokkenengineering.com United States 9168580642 John Klemunes,President 110 Blue Ravine ROAD,Suite 200 jklemunes@dokkenengineering.com Folsom,California 95630 9168580642 United States Past Performance 110 Blue Ravine ROAD,Suite 200 RICHARD DOKKEN,Chairman Folsom,California 95630 radokken@demail.com United States 9168580642 RICHARD LIPTAK,CEO 110 Blue Ravine ROAD,Suite 200 rliptak@demail.com Folsom,California 95630 9168580642 United States isrvr , NAICS Codes Primary NAICS Codes NAICS Title Yes 541330 Engineering Services Size Metrics IGT Size Metrics Annual Revenue(from all IGTs) (blank) Worldwide Annual Receipts(in accordance with 13 CFR 121) Number of Employees(in accordance with 13 CFR 121) $33,562,026.00 153 Location Annual Receipts(in accordance with 13 CFR 121) Number of Employees(in accordance with 13 CFR 121) (blank) (blank) Industry-Specific Barrels Capacity Megawatt Hours Total Assets (blank) (blank) (blank) ylectronic Data Interchange(EDI)Information This entity did not enter the EDI information This entity does not appear in the disaster response registry. City Council 23 —226 8/4/2026 Mai,20,2025 03:30:47 PM GMT https://smec.gov/entity/DDLGPKSSAGQ71coreData.�status=mtll Page 3 qf3 EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT J CERTIFICATE REGARDING DEBARMENT, SUSPENSION, INEGIBILITY AND VOLUNTARY EXCLUSION This certification is required by the regulations implementing Executive Order 12549, as amended, Nonprocurement Debarment and Suspension, 2 CFR Part 2998, Subpart C, Responsibilities of Participants Regarding Transactions. The regulations were published as Part VII of the May 26, 1988, Federal Register(Pages 19160-19211), and as subsequently amended in 81 Federal Register 25585. (Before completing certification, read instructions which are an integral part of certification) 1. Pursuant to 2 CFR 180.335, the prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently excluded or disqualified; b. Have not been convicted within the preceding three years of any of the offenses listed in 2CFR 180.800(a) or had a civil judgment rendered against them for one of those offenses within that time period. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses listed in 2 CFR 180.800(a);and d. Have not had one or more public transactions (Federal, State or local) terminated within the preceding three years for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Dokken Engineering Consultant John A. Klemunes Jr., PE, President Name and Title of Official Authorized to Certify On Behalf of the Consultant 07/08/2025 Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 227 8/4/2026 ,- EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT K FEDERAL FUNDING REQUIREMENTS — CALTRANS FORMS (Refer to the following Forms) City Council 23 — 228 8/4/2026 Local Assistance Procedures Manual ����� i t 10-01 Consultant Propt�-IDII+ p omtitment EXHIBIT 10-01 CONSULTANT PROPOSAL DBE COMMITMENT 1. Local Agency: City of Santa Ana 2.Contract DBE Goal: 4% 3. Project Description: Bridge Preventative Maintenance Program for eight(8)bridges 4. Project Location: Various Locations in Santa Ana 5. Consultant's Name: Dokken Engineering,Inc. 6. Prime Certified DBE: 7. Description of Work,Service,or Materials 8. DBE a Supplied Certification 9. DBE Contact Information 10. DBE /o Number Burne Engineering,Inc. Structures Design 39259 5137 Golden Foothill Pkwy,Suite 100 6% El Dorado Hills,CA 95762 Local Agency to Complete this Section 17. Local Agency Contract Number: 11.TOTAL CLAIMED DBE PARTICIPATION 6 18. Federal-Aid Project Number: Consultant's Ranking after Evaluation: IMPORTANT:Identify all DBE firms being claimed for credit, Local Agency certifies that all DBE certifications are valid and information on regardless of tier.Written confirmation of each listed DBE is this form is complete and accurate. required. AdZL 07/08/2025 21. Local Agency Representative's Signature 22• Date 02. Preparer's Signature 13. Date John A.Klemunes Jr.,PE (916)858-0642 23. Local Agency Representative's Name 24. Phone 14. Preparer's Name 15.Phone President 25. Local Agency Representative's Title 16. Preparer's Title DISTRIBUTION: Original—Included with consultant's proposal to local agency. ADA Notice: For individuals with sensory disabilities,this document is available in alternate formats. For information call(916)654-6410 or TDD(916)654- 3880 or write Records and Forms Management,1120 N Street,MS-89,Sacramento,CA 95814. LPP 18-01 Page 1 of 2 City Council 23 — 229 g/* &v 2019 Local Assistance Procedures Manual EX it t 10-02 Consultant Contract 1� Ommitment EXHIBIT 10-02 CONSULTANT CONTRACT DBE COMMITMENT 1. Local Agency: City of Santa Ana 2.Contract DBE Goal: 4% 3. Project Description: Bridge Preventative Maintenance Program for eight (8) bridges 4. Project Location: Various Locations in Santa Ana 5. Consultant's Name: Dokken Engineering 6. Prime Certified DBE: ❑ 7.Total Contract Award Amount: $757,183 8.Total Dollar Amount for ALL Subconsultants: $167,833 9.Total Number of ALL Subconsultants: 3 10. Description of Work,Service,or Materials 11. DBE 13. DBE Supplied Certification 12. DBE Contact Information Dollar Number Amount Burne Engineering,Inc. Structures Design 39259 5137 Golden Foothill Pkwy,Suite 100 $48,183 El Dorado Hills,CA 95762 Local Agency to Complete this Section 20. Local Agency Contract $48,183 NiimhAr 14.TOTAL CLAIMED DBE PARTICIPATION 21. Federal-Aid Project Number: 22. Contract Execution 6 % nata. Local Agency certifies that all DBE certifications are valid and information on IMPORTANT: Identify all DBE firms being claimed for credit, this form is complete and accurate. regardless of tier.Written confirmation of each listed DBE is required. 14d07/08/2025 23. Local Agency Representative's Signature 24. Date 19. Preparer's Signature 16. Date John A.Klemunes Jr.,PE (916)858-0642 25. Local Agency Representative's Name 26. Phone 17.Preparer's Name 18. Phone President 27. Local Agency Representative's Title 19.Preparer's Title DISTRIBUTION: 1. Original—Local Agency 2. Copy—Caltrans District Local Assistance Engineer(DLAE). Failure to submit to DLAE within 30 days of contract execution may result in de-obligation of federal funds on contract. ADA Notice: For individuals with sensory disabilities,this document is available in alternate formats. For information call(916)654-6410 or TDD(916)654- 3880 or write Records and Forms Management,1120 N Street,MS-89,Sacramento,CA 95814. Page 1 of 2 City Council 23 — 230 8/4?Z02114,2015 STATE OF CALIFORNIA•DEPARTMENT OF TRANSPORTATION EXHIBIT 3 Local Assistance Procedures Manual PROJECT AUTHORIZATION/ADJUSTMENT REQUEST Page 1 of 2 DOT LAPM 3-A(REV 10/2024) Date Federal Project Number Local Public Agency(LPA) Caltrans Congressional 06/17/2026 BPMPL-5063(220) City of Santa Ana District 12 District 46 Project Contact Title Email Phone Alex Bangean Senior Civil Engineer abangean@santa-ana.org (714)647-5665 Project Title Bridge Preventative Maintenance Program (BPMP)PE Phase HBP Project Location Various Locations in Santa Ana Bridge Number(s) 55C0055, 55C0423, 55C0115,55C0372, 55C0047, 55C0365, 55C0163, and 55CO689 Description of Work Chain Deck; Core Deck and Test for Chloride Content; Clean and replace joint seals; Apply Methacrylate to Deck Clean and Replace Longitudinal Joint and transverse expansion joints; Functional Classification Located Located CRS Map No. ITS Risk Project Oversight Estimated Phase Completion Date PED Other Principal Arterial ❑ on NHS ❑ on SHS N/A Locally Administered 03/16/2029 03/16/2030 Authorization ❑ PE ❑ R/W ❑ CON ❑ CE ❑ NI Advance CTC Allocation Federal Amount Adjustment ® PE ❑ R/W ❑ CON ❑ CE ❑ NI ❑ Construction ❑ Required Requested $282,400.00 Invoking Section 1440 of the FAST ACT? (aka At-Risk PE)? NO PROJECT FUNDING Previously Authorized Phase(s) ® PE ❑ R/W ❑ CON ❑ CE ❑ NI Federal Federal Federal State Match Local Match Advance Reimb. Fund Type Project Cost Participating Cost Funds Funds Funds Construction Other Funds Rate P/L Funds PE PREVAUTH $307,000.00 $307,000.00 $245,600.00 $61,400.00 80.00 ❑TC HBP $353,000.00 $353,000.00 $282,400.00 $70,600.00 80.00 L PE subtotals $660,000.00 $660,000.00 $528,000.00 $0.00 $132,000.00 $0.00 $0.00 Total Project Cost $660,000.00 $660,000.00 $528,000.00 $0.00 $132,000.00 $0.00 $0.00 Americans xi Qd1t7p13G*t(ADA)Notice:This document is available in alternative i&ssibk&'mats.For more information,please contEW402@12&lanagement Unit at(279)234-2284,TTY 711,in writing at Forms Management Unit,1120 N Street,MS-89,Sacramento,CA 95814,or by email at Forms.Management.Unit@dot.ca.gov. STATE OF CALIFORNIA•DEPARTMENT OF TRANSPORTATION Page 2 of 2 PROJECT AUTHORIZATION/ADJUSTMENT REQUEST Date Federal Project Number DOT LAPM 3-A(REV 10/2024) 06/17/2026 BPMPL-5063(220) REQUIRED SUPPORTING DOCUMENTS Include the following items with this form[(✓=required, •=required if applicable)]. This list does not represent all documents required to be in the LPA's proiect files. The District Local Assistance Engineer may request additional documents for authorization/adjustment. Project Document PE ADJ FTIP Document(Include CMAQ Emissions Benefits Calculations, Back-up List and EPSP • Approval if applicable) Cost-Effectiveness/Public Interest Finding (LAPM Exhibit 12-F) • For additional Federal funds requested for PE,provide justification(i.e. in the Remarks • section or in separate email or letter to the DLAE). RESPONSIBLE CHARGE CERTIFICATION I certify that the information provided in this request is accurate and correct.Any changes to the project scope, cost, or schedule will be communicated to the District Local Assistance Engineer. This LPA agrees to comply with the applicable terms and conditions set forth in Title 23, U.S. Code, Highways, and the policies and procedures promulgated by the Federal Highway Administration (FHWA)and California Department of Transportation relative to the above-designated project. I understand that this LPA is responsible for all costs incurred prior to receiving authorization to proceed. In addition, this LPA will be responsible for all costs in excess of the federal and/or state funds encumbered to complete the above-designated project. Digitally signed by Alex A.Bangean Date:2026.06.17 15:34:54-07'00' 06/17/2026 Signature of Full-Time Public Employee in Responsible Charge Date Alex Bangean Senior Civil Engineer Print Name Title REMARKS Americans ORYW310l11109ik(ADA)Notice:This document is available in alternative a2assig232nats.For more information,please conta$Mi2@i2!6Management Unit at(279)234-2284,TTY 711,in writing at Forms Management Unit,1120 N Street,MS-89,Sacramento,CA 95814,or by email at Forms.Management.Unit@dot.ca.gov. Return FULLY EXECUTED A-2017-042-17 Copy to City Clerk, M-30 PROGRAM SUPPLEMENT NO. F178 Adv. Project ID Date: May 13, 2025 to 1225000089 Location: 12-ORA-0-SA ADMINISTERING AGENCY-STATE AGREEMENT Project Number: BPMPL-5063(220) FOR FEDERAL-AID PROJECTS NO 12-5063F15 E.A. Number: My Locode: 5063 This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 04/28/2017 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. 2017-005 approved by the Administering Agency on 02/07/2017 (See copy attached). The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special covenants or remarks set forth on the following pages. PROJECT LOCATION: Bridge No. PM00187. Bridge Preventive Maintenance Program (BPMP), various bridges in the City of Santa Ana. TYPE OF WORK: Bridge Related -Other LENGTH: 0.0(MILES) Estimated Cost Federal Funds Matching Funds Y001 $245,600.00 LOCAL OTHER $307,000.00 $61,400.00 $0.00 CITY OF SANTA ANA STATE OF CALIFORNIA Department of Transportation y ^ Q A. B�tz;tzuz ��B vG; Lfµ By Ferdinand A.Batatan(h9ay28,202509:48PDT) %Title Executive Director For: Chief, Office of Project Management Oversight Date OZ — Division of Local Assistance Attest Date 05/28/2025 ennifer L. II / Ci I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: 05/13/2025 Accounting Officer Date $245,600.00 Program Supplement 12-5063F15-F178-ISTEA Page 1 of 7 City Council 23 — 233 8/4/2026 12-ORA-0-SA SPMPL-5063(220) SPECIAL COVENANTS OR REMARKS 1. A. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual. B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). C. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available by future Federal obligations will be encumbered on this PROJECT by use of a STATE-approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. D. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days of project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing invoices for the construction phase. Attention is directed to Section 15.6 "Award Package" of the Local Assistance Procedures Manual. E. ADMINISTERING AGENCY agrees, as a minimum, to submit Invoices at least once every six.months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations for Federal aid projects, or encumbrances for State funded projects, as well as to suspend invoice payments for any on-going or future project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual. Program Supplement 12-5063F15-F178-ISTEA Page 2 of 7 City Council 23 — 234 8/4/2026 12-ORA-0-SA BPMPL-5063(220) SPECIAL COVENANTS OR REMARKS F. Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin, or sex in the award and performance of any Federal-assisted contract or in the administration of its DBE Program Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Federal-assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated by reference in this Agreement. Implementation of the DBE Implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE Implementation Agreement, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). G. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance. ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date. H. As a condition for receiving federal-aid highway funds for the PROJECT, the Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Exclusion List. Exclusions can be found at www.sam.gov. Program Supplement 12-5063F'15-F178-ISTBA Pane 3 of 7 City Council 23 — 235 8/4/2026 12-ORA-0-SA BPMPL-5063(220) SPECIAL COVENANTS OR REMARKS 2. A. ADMINISTERING AGENCY shall conform to all State statutes, regulations and procedures (including those set forth in the Local Assistance Procedures Manual and the Local Assistance Program Guidelines, hereafter collectively referred to as "LOCAL ASSISTANCE PROCEDURES") relating to the federal-aid program, all Title 23 Code of Federal Regulation (CFR) and 2 CFR Part 200 federal requirements, and all applicable federal laws, regulations, and policy and procedural or instructional memoranda, unless otherwise specifically waived as designated in the executed project-specific PROGRAM SUPPLEMENT. B, Invoices shall be formatted in accordance with LOCAL ASSISTANCE PROCEDURES. C. ADMINISTERING AGENCY must have at least one copy of supporting backup documentation for costs incurred and claimed for reimbursement by ADMINISTERING AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup documentation with invoices if requested by State. Acceptable backup documentation includes, but is not limited to, agency's progress payment to the contractors, copies of cancelled checks showing amounts made payable to vendors and contractors, and/or a computerized summary of PROJECT costs. D. Indirect Cost Allocation Plan/Indirect Cost Rate Proposals (ICAP/ICRP), Central Service Cost Allocation Plans and related documentation are to be prepared and provided to STATE (Caltrans Audits & Investigations)for review and approval prior to ADMINISTERING AGENCY seeking reimbursement of indirect costs incurred within each fiscal year being claimed for State and federal reimbursement. ICAPs/ICRPs must be prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of the Local Assistance Procedural Manual, and the ICAP/ICRP approval procedures established by STATE. E. STATE will withhold the greater of either two (2) percent of the total of all federal funds encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING AGENCY submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT PROJECT. F. Payments to ADMINISTERING AGENCY for PROJECT-related travel and subsistence (per diem) expenses of ADMINISTERING AGENCY forces and its contractors and subcontractors claimed for reimbursement or as local match credit shall not exceed rates authorized to be paid rank and file STATE employees under current State Department of Personnel Administration (DPA) rules. If the rates invoiced by ADMINISTERING AGENCY are in excess of DPA rates, ADMINISTERING AGENCY is responsible for the cost difference, and any overpayments inadvertently paid by STATE shall be reimbursed to STATE by ADMINISTERING AGENCY on demand within thirty (30) days of such invoice. Program Supplement 12-5063F15+178-ISTEA Page 4 of 7 City Council 23 — 236 8/4/2026 12-O RA-0-SA BPMPL-5063(220) SPECIAL COVENANTS OR REMARKS G. ADMINISTERING AGENCY agrees to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards. H. ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost items. 1, Every sub-recipient receiving PROJECT funds under this AGREEMENT shall comply with 2 CFR, Part 200, 23 CFR, 48 CFR Chapter 1, Part 31, Local Assistance Procedures, Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381 (non-A&E services), and other applicable STATE and FEDERAL regulations. J. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, 23 CFR, 48 CFR, Chapter 1, Part 31, and other applicable STATE and FEDERAL regulations, are subject to repayment by ADMINISTERING AGENCY to STATE. K. STATE reserves the right to conduct technical and financial audits of PROJECT WORK and records and ADMINISTERING AGENCY agrees, and shall require its contractors and subcontractors to agree, to cooperate with STATE by making all appropriate and relevant PROJECT records available for audit and copying as required by the following paragraph: ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractors, and STATE shall each maintain and make available for inspection and audit by STATE, the California State Auditor, or any duly authorized representative of STATE or the United States all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts and ADMINISTERING AGENCY shall furnish copies thereof if requested. All of the above referenced parties shall make such AGREEMENT, PROGRAM SUPPLEMENT, and contract materials available at their respective offices at all reasonable times during the entire PROJECT period and for three (3) years from the date of submission of the final expenditure report by the STATE to the FHWA. L. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain a financial management system and records that properly accumulate and segregate reasonable, allowable, and allocable incurred PROJECT costs and matching funds by line item for the PROJECT. The financial management system Program Supplement 12-5063F15-F178-ISTEA Page 5 of 7 City Council 23 — 237 8/4/2026 12-ORA-0-SA BPMPL-5063(220) SPECIAL COVENANTS OR REMARKS of ADMINISTERING AGENCY, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles, enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices set to or paid by STATE. M. ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act of 2 CFR 200 if it expends $750,000 or more in Federal Funds in a single fiscal year of the Catalogue of Federal Domestic Assistance, N. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS adopting the terms of this AGREEMENT in the schedule of projects to be examined in ADMINISTERING AGENCY's annual audit and in the schedule of projects to be examined under its single audit prepared in accordance with 2 CFR, Part 200. O. ADMINISTERING AGENCY shall not award a non-A&E contract over$5,000, construction contracts over $10,000, or other contracts over $25,000 [excluding professional service contracts of the type which are required to be procured in accordance with Government Code sections 4525 (d), (e) and (f)] on the basis of a noncompetitive negotiation for work to be performed under this AGREEMENT without the prior written approval of STATE. Contracts awarded by ADMINISTERING AGENCY, if intended as local match credit, must meet the requirements set forth in this AGREEMENT regarding local match funds. P. Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT shall contain provisions B, C, F, H, I, K, and L under Section 2 of this agreement. 3. In the event that construction of this project of the initial federal authorization for right of way is not started by the close of the twentieth fiscal year following the fiscal year in which the right of way is authorized, the ADMINISTERING AGENCY shall repay the Federal Highway Administration through Caltrans the sum of Federal funds paid under the terms of this agreement. Authorizing the ROW phase of a project as Advance Construction does not exempt the project from the provisions of 23 U.S.C. 108(a)(2), and 23 CFR 630.112(c)(1). 4. Appendix E of the Title Vl Assurances (US DOT Order 1050.2A) During the performance of this agreement, the ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractor, (hereinafter referred to as the "contractor") agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to: Pertinent Nondiscrimination Authorities: A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Program Supplement 12-5063F15-F178-ISTEA Page 6 of 7 City Council 23 — 238 8/4/2026 12-ORA-0-SA BPMPL-5063(220) SPECIAL COVENANTS OR REMARKS Part 21. B. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); C. Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), (prohibits discrimination on the basis of sex); D. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; E. The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age); F. Airport and Airway Improvement Act of 1982, (49 U.S.C. 4 71, Section 4 7123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); G. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, subrecipients and contractors, whether such programs or activities are Federally funded or not); H. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; I. The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); J. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); K. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). Program Supplement 12-5063F15-F178-ISTEA Page 7 of 7 City Council 23 — 239 8/4/2026 lwnf I r2411 7 RESOLUTION NO. 017-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTA ARIA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE. PUBLIC WORKS AGENCY TO EXECUTE ALL PROGRAM SUIPPL.E=MENT AGREEMENTS REQUIRED By REVISED MASTER AGREEMENT NO. 12-v063F15 WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR FEDERAL-AID PROJECTS BE rT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Sectlon 1, The City Council of the City of Santa Ana hereby firils, detemaines and declares as foilovvs: A. On Octoter 18, 2016. the City Daunoll approved the Revised Administering Agency-State Master Agreement No. 12-5063F15 for fed-erel-Aid projects with the California Department of Transportation (Cal"n ), which provides forthe City's reimbursement of federally funded transportation projects. E. The Revised duster Agreement No. 12-5G63F15 incorporates various changes In r&gulabons and policies. C. Under the Revised Master Agreament No. 12-5063F'I5, project-spec is Program Supplements are issued, and these Fmgram Sopplcmonts constitute the contractual basis for Caltrans to reimburse the City for federally funded transportation projects.. Section 2. The City Council hereby authorizes the Executive Director of the Public Works Agency to execute all Program Supplement AgreennenS, required by Revised Master Agreement No. 12-5063F'I 5, 5 o i This Resolution shall take effect immediately upon its adepticn by the City Council, and the Cleric of the{Council shall attest to and cartify the vote adopting this Resolution. ADOPTED this 7th day of February, 2017, Mi A. Puli .0 Mayor ResoluVon No.2017-005 Pagel of 2 City Council 23 — 240 8/4/2026 APPROVED AS TO FORM, SDnla R. Carvalho, City Attorney By,__ - J n M. Fdnk Assistant City Attorney AYES; Couricilmembers Martinez Pull u Solodo, O�iIIs t�} NOES- Council members Nora 0 ABSTAIN: Council member�; Norie 0 NOT PRESENT., Councllmembers I3enavides Tina` ro 2 CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, MARIA D- HUIZAlR, Cleric of the Council, do hereby attest to and certify the attachad Resolutlon No. 2017-005 to be the origirtai resolution adopted by the City Council of the +fifty of Santa Aria an February 7, 2017. bate_ 4 7 Maria L). Huizar Clerk of the Council City of Santa Ana RasaluWn No.2017-W5 Pia 2 of 2 City Council 23 — 241 8/4/2026 5063220 PSA Final Audit Report 2025-05-28 Created: 2025-05-28 By: Gregory Nannini (s147991 @dot.ca.gov) Status: Signed Transaction ID: CBJCHBCAABAA6fDddPxt6vkoz96VrGtOAFe3-zdsvxma "5063220 PSA" History Document created by Gregory Nannini (s147991@dot.ca.gov) 2025-05-28-4:41:15 PM GMT-IP address: 149.136.17.251 Document emailed to Ferdinand Batatan (ferdinand.batatan@dot.ca.gov) for signature 2025-05-28-4:42:37 PM GMT Email viewed by Ferdinand Batatan (ferdinand.batatan@dot.ca.gov) 2025-05-28-4:42:48 PM GMT-IP address: 107.20.30.21 Signer Ferdinand Batatan (ferdinand.batatan@dot.ca.gov) entered name at signing as Ferdinand A. Batatan 2025-05-28-4:48:09 PM GMT-IP address: 149.136.17.249 Document e-signed by Ferdinand A. Batatan (ferdinand.batatan@dot.ca.gov) Signature Date:2025-05-28-4:48:11 PM GMT-Time Source:server-IP address: 149.136.17.249 Agreement completed. 2025-05-28-4:48:11 PM GMT Powered by ty �,i�sign 23 — 242 8/4/2026 + 4* E BIT 4 low BRIDGE PREVENTATIVE MAINTENANCE PROGRAM R F P NO. 25-081 A PROPOSAL _i i i SUBMITTED BY: J§DOKKEN A ENGINEERING Gabriel Hoxmeier, PE Project Manager 1450 Frazee Road, Suite 100 SUBMITTED TO: San Diego, CA 92108 ALEXANDRU BANGEAN, PE (858) 514-8377 SENIOR CIVIL ENGINEER ghoxmeier@dokkenengineering.com CITY OF SANTA ANA - M-36 20 ClYff C WTIRR PLAZA 23 - 243 W$MUC&D ON: SANTA ANA, CA 92701 July 8, 2025 DOKKEN ENGINEERING July 8,2025 DOKKEN ENGINEERING CONTACT Mr.Alexandru Bangean,Senior Civil Engineer Gabriel Hoxmeier, PE I Project Manager City of Santa Ana—M-36 Address: 1450 Frazee Road,Suite 100 20 Civic Center Plaza San Diego, CA 92108 Santa Ana,CA 92701 Telephone: (858)514-8377 RE: Bridge Preventative Maintenance Program Fax: (858)514-8608 BPMP RFP No.25-081A Mobile: (541)602-2960 E-Mail: ghoxmeier@dokkenengineering.com Dear Mr. Bangean: We are excited to grow our relationship with the City of Santa Ana. We have worked with many cities and agencies including City of Palm Desert, City of Carlsbad, Orange County,Tulare County and others where we have demonstrated our ability to deliver similar projects on schedule and on budget. We have a strong history of urban projects and understand the needs of the area. Dokken Engineering (Dokken) is pleased to submit to the City one (1) hard copy and one (1) digital copy of our proposal to provide Professional Engineering Services for the Bridge Preventive Maintenance Program. We wish to express our enthusiasm and commitment to deliver this proposal. Dokken has teamed with Burne Engineering to support engineering services, Geocon Consultants Inc. for Hazardous Materials Investigations and Optime Consulting Group for bridge deck testing to deliver a solution that meets the City's needs, complying with Federal Highway Administration and Caltrans Local Assistance Requirements. PROJECT EXPERIENCE I We have extensive recent experience completing Bridge Preventive Maintenance Program (BPMP) projects similar to the City's proposed improvements. Dokken has been working with the City of Carlsbad on BPMP since 2016, including PS&E for preventative maintenance of the Calle Barcelona Pedestrian Overcrossing,Jefferson Street Bridge, El Camino Real Bridge among other bridges involving methacrylate deck overlays. We are providing additional engineering services for Orange County, Tulare County and the City of Palm Desert for bridge maintenance projects that also include methacrylate overlay and additional bridge preventive maintenance work. Burne Engineering has joined our team to supplement our experience and expertise having recently completed PS&E for Calaveras County with similar BPMP efforts. Our combined experience will be key for the success and delivery of this project. The key staff and subconsultants proposed for this project have worked on similar recently completed HBP BPMP projects. Their collective understanding and experience with the HBP and Caltrans Local Assistance will ensure the project is delivered in full compliance with the program and participating funding is maximized. Their experience working in urban areas will be an additional asset to provide a more succinct design meeting the needs of the City as well as the motorists and users within the project area. PROJECT MANAGEMENT I Gabriel Hoxmeier, PE will lead the project delivery team as the Project Manager. Gabriel has experience managing design teams for PS&E packages for many cities. He is well versed in coordinating with, State agencies, Counties and Cities. He has experience ensuring the projects meet the federal and state requirements for local agencies to meet funding and application requirements. Gabriel provides local agencies with scheduling and project management services, ensuring the project schedule is maintained, and all submittals are made in full compliance with Caltrans Local Assistance and the HBP program. PROJECT APPROACH I The Dokken team has visited and researched the project sites and reviewed the bridge inspection reports to develop an approach to best deliver this project for the City. Based on the recommendations in the most recent bridge inspection reports, it is anticipated that work is to be performed both on the bridge deck as well as on the substructure or girders. Bridge deck work includes applying methacrylate to the deck surfaces and replacing joint seals. Substructure and girder work includes spall repair, cleaning and painting of steel components and debris removal. City Council 23 - 24 &4/2026 DOKKEN ENGINEERING Bridge deck work will require staged signing and traffic handling to maintain traffic operations during construction. Performing work underneath the bridge will utilize encroachment and environmental permits to allow construction access and work to be performed within the channels. Based on parcel data available, river and creek channels are within either City, Orange County Flood Control District or County Right-of-Way. Additionally, we anticipate that signage and partial roadway closures will encroach into Caltrans Right-of-Way. This stresses the importance of communication with all shareholders and early identification and resolution of potential issues early to maintain schedule. We have identified key project issues and solutions from a wholistic approach to ensure we meet the needs and goals of the City and all other shareholders. A top priority is to ensure we are meeting the federal and state requirements,frequent communication with all parties, identifying key issues and solutions early,to ensure the project stays on schedule. INNOVATIVE SOLUTIONS I Bridge Preventative Maintenance may imply routine or basic work; however, we still look for opportunities to innovate regardless of the scope of work. We believe the importance of brainstorming and evaluating alternative solutions of how work can be performed to explore innovative concepts to avoid pre-packaged solutions. Some examples may include: • Group separate bid packages for bridges based on similar scope and schedule to expedite project completion. • Specify unconventional construction methods to eliminate major environmental and ROW impacts. • Allow for detours,or night closures to expedite and simplify construction. Dokken Engineering's mission is to provide superior service to our clients for all their transportation and related civil engineering needs. We strive to be responsive and flexible to our clients, which results in projects being delivered on time and within budget. We appreciate your consideration of our proposal, and we are very excited for this opportunity to work with the City of Santa Ana. Sincerely, DOKKEN ENGINEERING Gabriel HoxmeZr� John A.Kle/munes,Jr., PE Project Manager President City Council 23 - �24 9W4 026 Y^tip` Request for Proposals Bridge Preventative Maintenance Program RFP No.25-081A TABLE OF CONTENTS ServicesProvided ........................................................................................................................................................... AgreementStatement ................................................................................................................................................... Firmand Team Experience ............................................................................................................................................. • Project Organization Chart ........................................................................................................................................ 11 • Resumes for Key Personnel ....................................................................................................................................... 12 ProposedWork Plan...................................................................................................................................................... 21 References.................................................................................................................................................................... 27 CARBFleet Compliance ................................................................................................................................................. 29 Attachments • Attachment A: Proposer's Certification, Proposal Pricing • Attachment B: Proposer's Statement • Attachment C: Non-Collusion Affidavit • Attachment D: Non-Lobbying Certification • Attachment E: Non-Discrimination Certification • Attachment F:Subcontractor Designation Form • Attachment G:CARB Fleet Compliance Certification • Attachment H:Statement Regarding Community Workforce Agreement(CWA) Requirements • Attachment I:SAM.gov UEI Verification • Attachment J:Certificate Regarding Debarment,Suspension, Ineligibility and Voluntary Exclusion • Attachment K: Federal Funding Requirements—Caltrans Forms �]'ONKE N 23 — 246 TABL&4QQ2&s ENGINEERING Request for Proposals Bridge Preventative Maintenance Program .I I-- RFP No. 25-081A SERVICES PROVIDED TASK 1 DESIGN DEVELOPMENT(30%PLANS) Task 1.1 Project Coordination Dokken Engineering's project management will include regular virtual meetings, in-person deliveries, presentation of work products, development and monitoring of action items, monthly progress reports, work progress monitoring, budget monitoring, coordination and communication. Twelve (12) Monthly Project Delivery Team (PDT) meetings will be held with City staff and other representatives,as necessary,to discuss work progress,decisions made,schedule and considerations for the City. The Dokken Project Manager will work closely with the City Project Manager and continuously inform the City Project Manager of all project activities. The duration of the project management effort is expected to be continuous through completion of the job. Project management will include: leading, directing and monitoring the Dokken team; preparing for, attending,and documenting team meetings and action items;preparing,coordinating,and maintaining a critical path method schedule; preparing monthly progress reports, invoices and specific work completed; and miscellaneous coordination and support. The Dokken team will document key project decisions, assumptions, and action items in a centralized tracking system to ensure continuity throughout the project lifecycle and to support audit readiness for federally funded projects. Coordination—Close contact will be maintained between the Dokken Project Manager, all subconsultants, the City Project Manager, project personnel, and regulatory agencies. The Dokken Project Manager will act as the principal liaison between the City and staff at Dokken. Project coordination will include support for Federal-aid process compliance, including assistance with tracking key authorization milestones (e.g., E-76 requests), documentation requirements, and coordination of information necessary for Local Assistance approvals. Subconsultant coordination will include scope alignment, schedule integration, review of deliverables, and verification of consistency with overall project objectives and regulatory requirements. The Dokken Project Manager will coordinate internal quality control reviews across all disciplines to ensure consistency, completeness,and adherence to project standards prior to submittal. Communication — Effective communication through in-person visits, focused meetings, telephone calls and a-mails to the City will be performed to discuss specific project issues by the Project Manager. Regular communication with team members, the City and other agency personnel will be facilitated through the Dokken Project Manager. Progress reports will be submitted monthly to the City.These reports will include the work performed during that period, a discussion of issues/decisions, recommendations to address issues, budget status, and anticipated work for the following month. The progress report will be submitted with the monthly invoice. Dokken's Project Manager is responsible for maintaining cost control for each task, including our subconsultants. Project Schedule-Dokken will provide and maintain a detailed Milestone Schedule for the bridge and a less detailed program wide Microsoft Project Schedule. The Milestone Schedule is a simple one page schedule to assist in project communication Dokken's Project Manager will closely monitor the schedules and discuss updates with the City Project Manager. Task 1.1 Deliverables:Monthly Progress Report and Invoice;Meeting Agendas and Minutes;Action Item Lists;RFA and HBP Funding Support Information;Project Schedule TASK 1.2 RECORDS RESEARCH Dokken Engineering will research all information pertinent to the project such as existing field conditions,as-built plans and record drawings right-of-way and parcel data, and all future improvement plans adjacent to or affecting the project site. Dokken Engineering will identify all existing and proposed facilities within the project limits and potential conflicts. TASK 1.3 ENVIRONMENTAL CLEARANCE Task 1.3.1 Preliminary Environmental Study(PES) Dokken will prepare a draft PES Form and will coordinate with Caltrans to setup a field review prior to approval of the PES Forms.The PES Form will include an environmental study area map as well as an environmental constraints analysis to identify key environmental impacts that could occur during construction. Once the draft PES Form is completed, it will be reviewed Rpo(NNEN 23 - 247 8/4/2&261 G I N E E R I N G ME11M Request for ProposalsBridge Preventative Maintenance Program RFP No. 25-081A by the City and Caltrans. The PES form will outline the recommended federal environmental documentation, technical studies, surveys,approvals,agency coordination,and permits required for the Project. Task 1.3.1 Deliverables:Preliminary Environmental Study TASK 1.3.2 Field Investigations and Hazardous Material Surveys Geocon and Dokken will assess each of the eight bridge locations(the sites)within the City. TASK 1.3.2.1 Phase I Initial Site Assessment(ISA) Dokken will perform an Initial Site Assessment(ISA) will be to determine the potential presence of environmental concerns and contaminated properties at the sites that may impact maintenance at each location. The primary purpose of the ISA is to assess the sites for the potential presence of recognized environmental conditions(RECs) (i.e., levels of hazardous substances and/or petroleum products warranting regulatory cleanup action) and the uses and conditions at properties and facilities in the site vicinities with the potential to cause(or have caused)an REC at the sites. For the purposes of this ISA,the "vicinity" of the sites is defined as properties/facilities within 1 8 mile of the sites. The ISA will be performed in general accordance with the ASTM International (ASTM) Designation E 1527-21 Standard Practice for Environmental Site Assessments: Phase 1 Environmental Site Assessment Process. Potential environmental concerns and contaminated properties that are determined to potentially pose a significant impact to the planned improvements would be further evaluated during a subsequent(Phase II) Preliminary Site Investigation (PSI). As part of the Phase I ISA, Dokken will perform the following services including: • Perform a reconnaissance of the sites to assess for the presence, or make visual observations of indicators of the potential presence, of RECs on the sites.These indicators may include 55-gallon drums,underground and aboveground storage tanks,chemical containers, waste storage and disposal areas,industrial facilities,discolored surficial soils,electrical transformers that may contain polychlorinated biphenyls,and areas conspicuously absent of vegetation.If access is unavailable to any portions of the sites,our ability to complete the assessment described herein may be hindered. Assessment of the sites for wetlands, asbestos-containing building materials, lead- containing paint, lead in drinking water, radon, methane gas,and naturally occurring substances such as arsenic and asbestos are not included in the ISA services. • Perform a visual survey of adjoining and adjacent properties from the sites and from public thoroughfares to observe general types of land use and conditions surrounding the sites. • Review the Standard Environmental Records Sources: Federal and State as referenced in ASTM Designation E 1527-21 to obtain information regarding the potential presence of hazardous substances and/or petroleum products on the sites or on properties within the approximate minimum search distance specified for each source,reviewing reasonably ascertainable regulatory agency files for the sites and documented hazardous substance and/or petroleum product release locations near the sites.The sources for these files could include the local department of environmental health, the California Regional Water Quality Control Board, and the California Department of Toxic Substances Control. • Review pertinent and reasonably ascertainable information sources to evaluate physiographic,geologic,and hydrogeologic conditions in the vicinity of the sites. • Review and interpret reasonably ascertainable historical aerial photographs to obtain information concerning the historical use of the sites and adjacent properties. • Review historical United States Geological Survey topographic maps to obtain information relative to the topography of the sites, as well as previous development and uses of the sites and properties located in the vicinity of the sites. • Review documents provided by the Client.Potentially useful documents may include geotechnical,geologic,and environmental reports, site plans,plot plans,and correspondence with regulatory agencies. • Prepare a report summarizing the findings of the ISA for the sites and qualitatively describing existing,or the potential for,RECs on the sites. TASK 1.3.2.2 Phase II Preliminary Site Investigation(PSI)Report This work is NOT included in this scope. Task 1.3.3 Natural Environmental Study(Minimal Impacts) A Dokken biologist will conduct fieldwork in order to assess the presence/absence of sensitive biological resources (e.g., species or habitats), or to determine the potential for occurrence of such resources. A literature search will be conducted. The location of any sensitive biological resources in the study area, including plants and plant communities,will be mapped. Surveys will be timed for the appropriate season,e.g. plant surveys during the blooming season. A Natural Environment Study(Minimal Impacts)(NES(MI))in the current Caltrans format will be prepared.The field methods will be described along with the field survey and literature search results. Plant and animal species observed will be listed, along with a general description of vegetative communities. Sensitive resources found will be mapped and evaluated in the NES(MI).The report will contain tables describing sensitive species and their habitats that are present or potentially present; FOR Pill D0NrK1E N 23 - 248 8/4/2&262 ENG IN EERING Request for Proposals Bridge Preventative Maintenance Program .I I-- RFP No. 25-081A it will identify and assess project impacts on the existing biological resources, including any sensitive species. Mitigation measures will be included as necessary. Task 1.3.3 Deliverables:Natural Environment Study(Minimal Impacts) Task 1.3.4 Cultural Resources/Section 106 Compliance BPMP activities are oftentimes considered a "screened undertaking" and may be exempt from the Caltrans Section 106 of the National Historic Preservation Act(NHPA)compliance process. Task 1.3.4.1 Section 106 Compliance—Screened Undertaking Dokken will coordinate with Caltrans to determine if the proposed project activities qualify for a screened undertaking,which many involve some preliminary research, including a records search through the California Historical Resources Information System (CHRIS), Native American consultation, and a pedestrian survey. This task assumes that no cultural resources that require recordation and evaluation for the National Register of Historic Places will be identified within the APE. Although the project may qualify for a CEQA exemption which does not require CEQA Native American consultation, should the City request it, Dokken can assist with the preparation of Project Notification Letters,per California Public Resources Code (PRC) §21080.3.1 (also referred to as AB S2). Dokken can assist the City with subsequent Native American consultation meetings, requests,and recommendations conducted under both Section 106 of the NHPA and PRC§21080.3.1 (AB 52). Task 1.3.4.1 Deliverables:Historic Property Survey/Archaeological Survey Report Task 1.3.4.2 Section 106 Compliance—Full Report(OPTIONAL) Should Caltrans not agree that the project qualifies as a screened undertaking, Dokken will conduct Section 106 of the NHPA cultural resource identification efforts.These efforts include delineation of an Area of Potential Effects(APE),Native American Heritage Commission Sacred Lands File Search, CHRIS records search, historical research, Native American consultation, a pedestrian survey,and preliminary assessment of buried site potential within the APE.The results of the identification efforts will be documented in an Archaeological Survey Report(ASR)and Historic Property Survey Report(HPSR). Task 1.3.4.2 Deliverables:Record Search, Native American Consultation Log Task 1.3.5 Section 4(f)/Section 6(f) Documentation Dokken will coordinate with Caltrans and the City to verify that the project meets the definition of"temporary occupancy" for the purposes of completing the Section 4(f) and Section 6(f) documentation. Because the bridges are elevated over the parks and trails, except the W MacArthur Blvd bridge,the maintenance work does not conflict with the use of the parks or trails.A de minimis level of documentation is not anticipated.A letter report or memorandum will be prepared to document the findings and concurrence on the temporary occupancy finding will be requested from the official with jurisdiction over the parks and trails. Task 1.3.5 Deliverables:Section 4(f)and Section 6(f)Documentation Task 1.3.6 Water Quality Assessment Memorandum Dokken will prepare a Water Quality Assessment Report to address the potential for project impacts on water quality based on current Caltrans guidelines (Environmental Handbook Volume 1, Chapter 9, Water Quality). The report will discuss the waters within the project areas and the receiving waters conditions, objectives, and beneficial uses as well as Caltrans standard best management practices (BMPs) and project design features required in accordance with the current Caltrans Statewide Storm Water Management Plan.This scope and fee assumes that a full Water Quality Assessment Report will not be required by Caltrans. Task 1.3.6 Deliverables: Water Quality Assessment Memorandum Task 1.3.7 CEQA Notice of Exemption(NOE) Form and Evaluation Letter; NEPA Categorical Exclusion Based on identified type of maintenance work identified in the BPMP Plan and preliminary research, the proposed project qualifies for CEQA categorical exemption 15301 for existing facilities. Dokken Engineering will prepare a letter that evaluates whether there are any exceptions that would preclude the use of the CEQA exemption. If no exceptions exist,a CEQA Notice of Exemption (NOE)for will be prepared for the City to file NOE. Dokken will file the NOE with the State Clearinghouse.This scope and fee include the$50.00 filing fee. Dokken will work with Caltrans Local Assistance to prepare a Categorical Exclusion as the NEPA approval document for the project and will include avoidance, minimization and mitigation measures provided in the technical studies prepared. Task 1.3.7 Deliverables:Notice of Exemption(NOE)Form and Recommendation Letter TASK 1.4 REGULATORY PERMITS &POKKEN 23 - 249 8/4/21263 ENGINEERING Request for Proposals Bridge Preventative Maintenance Program .I I-- RFP No. 25-081A TASK 1.4.1 Section 401 Waste Water Discharge Permit Below deck work is needed for spall repair; however, such maintenance work of existing, serviceable structures is typically exempt from Section 404 Clean Water Act permitting. Non-exempt work may be authorized under the Regional General Permit(RGP) Number 100 issued to the Orange County Flood Control Division by the Corps of Engineers.Coverage under the RGP requires the filing of a Notice of Intent to the Regional Water Quality Control Board for a Waste Water Discharge Permit and is included in this scope.The Orange County Public Works also has a Streambed Alteration Agreement with the California Department of Fish and Wildlife that authorizes OCPW to conduct routine maintenance, and it is assumed a Verification Request Form is necessary to submit to CDFW. Dokken will prepare the Verification Request Form or applications and pay associated permit fees. Dokken will submit the forms or applications directly to the agency, or to the City as required. Dokken will prepare and submit applications for encroachment permits for Orange County Flood Control District(OCFCD) or other regulatory agencies,and pay associated permit fees.Dokken will submit the forms or applications directly to the agency, or to the City as required. Task 1.4.1 Deliverables:RWQCB Notice of Intent and Waste Water Discharge Permit,OCFCD Encroachment Permit TASK 1.5 PRELIMINARY DESIGN TASK 1.5.1 Preliminary Design Concept Dokken will organize a kick-off meeting with the City staff to discuss the conceptual design plan, project goals and objectives, potential elements and issues,schedule, review of existing information,and conduction of a site investigation. The BPMP Plan includes eight(8) bridges where bridge preventive maintenance is to be performed. Dokken Engineering will field verify the applicability of the maintenance activities listed on the provided 2020 BPMP Plan.Along with the field review and record research, Dokken Engineering will identify any other maintenance work necessary on the listed bridges to bring them to current conformance with the Caltrans inspection criteria and standards. Based on the results and recommendations from the field review and records research, maintenance activities may get added or removed. The scope of this project will be based off the provided, listed maintenance activities.Activities may be added to or removed from the scope as authorized. TASK 1.5.2 BRIDGE DECK TESTING Two bridges(BR#55CO055-Main Street at Santiago Creek Channel and BR#55C0423-17th Street at Santa Ana River Channel) have been identified in the inspection reports and BPMP Plan to core the bridge deck and test for chloride content. This investigative work will be included in the scope of this task to determine recommendations based on chloride contents found. The recommendations for work activities may be added and included in the PS&E package as performed in Task 2 of this scope. For the 1973 Main Street bridge deck,twelve(12)4-inch-diameter cores,spaced at roughly one location per 1,300 ftz will be extracted, and immediately reinstated with rapid-setting patch material to restore traffic by morning. Each core will be sectioned into two depth intervals (0—%in. and %-1%in.) and transferred to an AASHTO-accredited laboratory for ASTM C1152 acid-soluble chloride testing. A California-licensed professional engineer will analyze the chloride-versus-depth data and prepare a signed memorandum projecting remaining time to corrosion initiation and recommending appropriate preservation measures. For the 17th Street bridge, a structure flagged for more advanced distress, Optime will first complete a 100%delamination sounding and ground-penetrating-radar survey to delineate subsurface delamination and thickness variations across the 32,936 ft'deck.Twenty(20)4-inch cores(about one per 1,650 ft')will then be extracted, rapidly patched,and forwarded to the laboratory.All cores will be tested for chloride content in two discrete depth increments,and four strategically selected samples (two from a highly distressed zone and two from a sound zone)will undergo detailed petrographic examination in accordance with ASTM C856 to assess micro-cracking, aggregate quality, and air-void parameters. Findings from the nondestructive survey and laboratory analyses will be integrated into a PE-sealed report that includes a georeferenced deck-condition map and a decision matrix comparing methacrylate sealing,thin overlay, or partial-depth repair as the most cost-effective rehabilitation strategy. The Dokken Team will plan and implement traffic control measures necessary to safely perform field investigations,including coordination with appropriate agencies for lane closures, encroachment permit requirements, and preparation of traffic handling strategies consistent with MUTCD and local standards.Traffic control efforts will be tailored to minimize disruption to the traveling public while maintaining safe working conditions for field personnel. Task 1.5.2 Deliverables:Two(2)digital Bridge Deck Chloride Test Reports &POKKEN 23 - 250 8/4/2&264 E N G I N E E R I N G Request for Proposals L Bridge Preventative Maintenance Program RFP No. 25-081A TASK 1.5.3 PHOTO DOCUMENTED BRIDGE ASSESSMENT There may be additional distress or damage discovered outside of those identified in the Bridge Inspection Reports. Work activities to repair, or to prevent damage from perpetuating further in the future, may be recommended and qualify to include in the project work activities. For the eight bridges identified in the BPMP plan, Dokken will take photos to document locations where there is existing damage, or where future damage can be mitigated. Dokken will prepare comprehensive photo-documented memorandum with itemized cost estimates detailing recommended bridge preventive maintenance work for each bridge. Dokken will assist the City to submit Local Assistance Program Guidelines (LAPG) Forms 6A and 6D to request the anticipated funding to accommodate the additional work. Task 1.5.3 Deliverables:One(1)digital Bridge Assessment Memorandum TASK 1.6 SURVEY Based on the BPMP plan and bridge inspection reports, the identified work recommendations are limited to structure maintenance activities. Available parcel data indicates work is to be performed within City, Orange County Flood Control District, County, or Caltrans Right-of-Way; therefore no boundary surveys for temporary construction easements are anticipated. TASK 1.7 WATER QUALITY Based on the BPMP plan,the work activities identified are limited to structure maintenance.There are no anticipated changes to either the structure,channel,or impervious areas within the project footprint to warrant hydrology or hydraulics analysis. Dokken will assist the City to complete the internal WQMP/SWPP determination form to determine that the project does not trigger LID or WQMP requirements. Dokken will identify best management practices for implementation in project plans and specifications. TASK 1.8 PUBLIC OUTREACH Dokken will assist the City in preparing for and attending a public meeting at the outset of final design to provide a project update to the public and interested stakeholders. Notices would be prepared and sent to all stakeholders and exhibits would be developed to facilitate discussion regarding project details. TASK 1.9 UTILITY COORDINATION Based on the work being performed, utility relocations are not expected. It is anticipated that Relocation Claim Letter to Owners(Letter#2)and liability determination will not be necessary. Utility Base Mapping Dokken will prepare a letter request for as-builts and facility mapping form each of the utility companies,for the City's review and approval. Dokken will perform a field review of the project site to ascertain existing conditions compared to the as-built drawings. Using available record drawings, information from the field reconnaissance and utility mark outs, Dokken will prepare a utility base map in CAD format identifying the existing utilities. Utilities will be shown on the project plans where applicable. Utility Impact Identification and No Conflicts Letter Dokken Engineering will review the project improvements against the existing utility base mapping and identify potential utility impacts. Dokken will develop an inventory of potential utility impacts, confirm utility rights with City records, and prepare Utility Notice to Owners—No Conflict(Letter#3)for distribution to pertinent utility companies, if needed. Task 1.9 Deliverables: Utility Mapping Requests(Letter#1);Existing Utility Base Map; Utility Notice to Owners—No Conflict (Letter#3) TASK 1.10 30%PLANS SPECIFICATIONS AND ESTIMATE(PS&E) Dokken Engineering will develop schematic plans, which shall include civil design, structural design, draft technical specifications outline and "opinion of estimated cost".Work activities will include those verified on the provided BPMP Plan List, as well as any additional recommended activities from the project research as agreed upon with the City. The PS&E package assumes the eight bridges will be included in a single delivery. For the two bridges receiving deck testing (BR# 55C0055 - Main Street at Santiago Creek Channel and BR#55C0423 - 17t"Street at Santa Ana River Channel), it is assumed that results of testing leads to work recommendations of methacrylate treatment.The 30% phase will incorporate recommendations from Project Research to define work activities and project limits. The plans will be prepared based off existing records and as-builts.Any additional work that is not part of the current project scope and the City wishes to include into the project will be discussed during this stage of the project. 30%Plans and Opinion of Probable Cost FOR l 0NrK1E N 23 — 251 8/4/2126s ENG IN EERING Request for Proposals L Bridge Preventative Maintenance Program RFP No. 25-081A Obtain and review all relevant as-built plans and the most recent Caltrans bridge inspection reports to create the preliminary plans of the bridge repairs. Quantities and cost estimates will be prepared for all structures. Task 1.10 Deliverables:One(1)digital copy of Plans,One(1)digital copy of Opinion of Probable Cost;One(1)digital copy of Draft Technical Specifications Outline TASK 2 CONSTRUCTION DOCUMENTS(60%,90%,and 100%PS&E) Dokken will integrate Cost Estimates, utility mapping, encroachment permits, and easements as applicable. Dokken will coordinate submittals with the City,Caltrans,and any other stakeholder Agency. Burne Engineering will support and perform a portion the bridge preventive maintenance work tasked herein. The Dokken Team will provide bridge preventive maintenance work,traffic handling, signing/striping and coordination. Plan and specification submittals shall be provided in digital format to the City. Hard copy plan sets may be provided upon request. Digital files shall be in Portable Document Format(PDF)and AutoCAD 2023 format.Technical Specifications will be prepared using the Caltrans Standard Specifications and Standard Special Provisions(latest versions)as a basis, modified for FHWA requirements and submitted along with plans at 60%,90%and 100%. The PS&E package assumes the eight bridges will be included in a single delivery. For the two bridges receiving deck testing (BR# 55C0055 - Main Street at Santiago Creek Channel and BR# 55C0423 - 17th Street at Santa Ana River Channel), it is assumed that results of testing leads to work recommendations of methacrylate treatment. A formal Quality Control(QC)review will be performed by Dokken and Burne Engineering at each submittal phase.The review will address construction drawings,technical specifications,cost estimates,and overall constructability of the project. Traffic,Signing and Striping Dokken will not design permanent striping, pavement markings, or signing plans. It is assumed that as-builts, or plans provided by the City,will be utilized and referenced to restripe to the existing configuration. A Caltrans Encroachment Permit will be obtained for BR#55C-0055,where signing and signing or traffic handling encroaches into Caltrans Right-of-Way. Dokken will design traffic control plans for this bridge only and assumes the contractor will be responsible for traffic control plans for the other bridges. Task 2.1 60%Design-Plans,Specifications,and Estimate(PS&E) Upon approval of 30% PS&E by the City and Caltrans and upon receiving environmental clearance (both NEPA and CEQA), The Dokken team will prepare and submit the draft 60%plans,specifications,and estimate to the City. 60%Plans Upon approval of the work limits defined in the 30% project phase, work will begin on the 60% plans. The plans will incorporate any comments received from the City from the 30%submittal review and will incorporate all construction details including signing/striping and traffic handling necessary to complete BPMP work. The plans will show utilities based on research and utility mapping.A full set of plans will be prepared with consideration for constructability and public safety. Although not anticipated, if any ancillary structures design is needed, it shall be in accordance with AASHTO LRFD Bridge Design Specifications (Eighth Edition) with California Amendments current at time of bridge design, Caltrans Bridge Design Details Manual, Caltrans Bridge Design Aids, Caltrans Bridge Memos to Designers, Structure Technical Policies, and Bridge Design Memos, Caltrans Seismic Design Criteria (SDC), Caltrans Standard Plans and Specifications (latest version), and City CAD Standards.The bridge design work will be performed in English units of measure. 60%Opinion of Probable Cost The Dokken Team will provide cost estimates at the 60% PS&E design submittal. Detailed quantities will be prepared in accordance with Caltrans Standard Specifications (latest version) and payment items. The engineer's estimate of probable construction cost ("Marginal Estimate") for the project will be prepared using the most recent and relevant Caltrans Cost Data,Consultants cost data, as well as the City's cost data. 60%Contract Specifications and Special Provisions The Dokken Team will prepare the contract Technical Provisions for the project based in general on Caltrans Standard Special Provisions (latest version) as a basis and modified for FHWA requirements, Caltrans Standard Specifications(latest version), and City construction contract standards. Task 2.1 Deliverables:One(1)digital copy of Plans and Specifications;One(1)digital copy of Opinion of Probable Cost; Two (2)Caltrans Encroachment Permit applications;One(1)digital copy of QC comments and comment responses of the submitted PS&E Package. Task 2.2 90%Design-Plans,Specifications,and Estimate(PS&E) 1�D 0NrKE N 23 - 252 8/4/2i266 ENG IN EERING Request for Proposals L Bridge Preventative Maintenance Program RFP No. 25-081A At the 90%level,a thorough review of the plans,work limits,details and specifications is performed for clarity,capacity, City standards, and constructability issues. When the review is complete, the designers will address all comments from the internal and City reviews of the PS&E package.After plan corrections,the designer will review the corrected details to ensure all comments have been addressed. The Dokken Team will proceed with the preparation of the 90% submittal. Plan sheets included in the 60% submittal will receive additional annotation, descriptions, and notes identified per the City's review and the independent check. The submittal will include written responses to all comments received on the prior submittal. Task 2.2 Deliverables:One(1)digital copy of Plans and Specifications,One(1)digital copy of Opinion of Probable Cost; Two (2) Final Caltrans Encroachment Permit applications; One (1) digital copy of QC comments and comment responses of the submitted PS&E Package. Task 2.3 100%Design-Plans,Specifications,and Estimate(PS&E) At the 100% level,the QC focus will be to confirm prior review comments have been adequately addressed and review any new information added since the 90%submittal. A mark-up of the plans, special provisions and item list will be provided to the Project Manager. After review comments are received from the 90% Bridge PS&E, The Dokken Team will revise the plans and coordinate the necessary changes to the specifications and estimate.Written responses to the City and Caltrans comments will be prepared and provided with the 100%submittal. Task 2.3 Deliverables:One(1)digital copy of Plan and specifications;one(1)digital set of 100%Bidding Documents;one(1) digital copy of Opinion of Probable Cost, One(1) digital copy of Design Calculations if applicable; One (1)digital copy of QC comments and comment responses of the submitted PS&E Package. TASK 3 BID ADVERTISEMENT,CONSTRUCTION ADMINISTRATION,RECORD DRAWINGS Task 3.1 Bid Advertisement Bidding procedures will be the responsibility of the City. While the PS&E construction package is advertising for bids, all questions concerning the intent shall be referred to the City for resolution.In the event that any item requiring interpretation in the drawings or specifications is discovered during the bidding period,said items shall be analyzed by Dokken for decision by the City. Dokken shall provide support to the City during the Bidding phase by assisting with questions, requests for information/clarification,or conflicts arising out of the bidding process. Dokken shall attend pre-bid meeting, if scheduled. Task 3.2 Construction Administration Dokken shall provide support to the City during the Construction Administration phase by assisting with questions, requests for information/clarification,and/or reviewing submittals. Consultant shall review and approve all submittals and shop plan drawings required to support the construction contract. Dokken shall complete shop drawings reviews within two(2)weeks of receipt.Contract Change Order reviews shall be completed within two(2)working days of receipt. Dokken shall be available as requested by the City to resolve discrepancies in the contract documents. Dokken shall bring to the attention of the City any defects or deficiencies in the work by the construction contractor which Dokken may observe. Dokken shall have no authority to issue instruction on behalf of the City,or to deputize another to do so. Task 3.3 Record Drawings/As-Builts Upon construction completion, the City will submit field-marked prints to Dokken. Dokken shall incorporate all changes to the plans electronically with all necessary revision notations,signature, and submit to the City. &POKKEN 23 — 253 8/4/21267 E N G I N E E R I N G 00 � cw 0 2 m c4 00 o R� - =s m •� e E 3 u v IS N v a\ p m N m c " g� ► v m N v Y y Z c 0• m 0 p e ° E o E z t 4 ' �„ •c _ T e y O •- K E 4 '£ m f •o 9 'o v E _19 = 9G o 0 i - a" m � E u' 6 `0 3 0 V 0 3 0 o 3 E E LO a + N if1 �l1 N N N N �O t0 �O •D N b N \ co'J \ \ N N O \ \ \ \ \ \ \ \ Mf M N N N \ \ \ \ N \ \ \ \ \ \ C O O O O O O O O O O O O O O N W O O O O O O O 0 0 o o 8' a �0 a a a a .00•i v `.� a3o m ry a ry n w `o L - m 0 p m o Z K1. N Y, 0Y•, o O U E ,� c c �. z — 0 o r o m o x "" x c c • N m co � _ E Q � v '� � o S ¢ v m � C7 .N c° v o o e ' 2 N m tL '� 7...a ° z —"p o m 3 �•W N m M z > Lh W u } v cu ho Z W c a fli d' m w Request for Proposals �Q Bridge Preventative Maintenance Program ` 'Ip RFP No.25-081A AGREEMENT STATEMENT Dokken Engineering does not take any exceptions to the City's Professional Services Agreement. Dokken Engineering will comply with the contract terms and conditions delineated in the RFP. FIRM AND TEAM EXPERIENCE ABOUT DOKKEN ENGINEERING R§ DOKKEN Founded in 1986, Dokken Engineering(Dokken) is a multi-discipline, professional services firm specializing in all phases of project development and delivery, ENGINEERING including preliminary engineering, environmental documents, feasibility studies, HEADQUARTERS: PSRs, PA&EDs,PS&Es,and design support during construction. During the past 39 110 Blue Ravine Road,Suite 200 years, we have developed an exceptional depth of experience and expertise Folsom,CA 95630 having engineered and obtained environmental compliance on more than 3,000 Project Manager: infrastructure projects, including more than 2,500 federally funded projects. Gabriel Hoxmeier, PE 1450 Frazee Road,Suite 100 We employ a diverse group of over 160 civil, structural, traffic, hydraulics/ San Diego, CA 92108 hydrology, and drainage designers, as well as environmental planners, Telephone: (858)514-8377 community outreach experts, funding, and right-of-way specialists, who Mobile: (541)602-2960 together provide seamless and cost-effective project delivery.Due to our size,and Branch Offices: our in-house services, we can immediately provide a team of professionals to 1450 Frazee Road,Suite 100 meet your project's schedule needs. San Diego, CA 92108 Dokken Engineering's performance is measured by our ability to successfully 101 Pacifica,Suite 350 deliver quality infrastructure projects throughout California and serving a variety Irvine,CA 92618 of public agency clients.The majority of Dokken's clients are repeat clients! This 2192 Civic Center Drive attests to our abilities and history of providing quality services, meeting Redding,CA 96001 schedules,and remaining within budgets.Dokken has a long,distinguished history Organization Form:CA Corporation of delivering award-winning projects that have been completed throughout Year of Incorporation: 1986 California. No other firm has a greater record of professional civil engineering Total No.of Employees: 162 project success than Dokken. But don't take our word for it,call our references. Firm Capabilities&Expertise: FINANCIAL RESPONSIBILITY • Project Management Dokken is a growing,financially responsible firm with the majority of our business • Structures coming from repeat clients. Dokken is financially sound and has no long-term • HBP. Street Improvements debt.We promptly pay our subconsultants and vendors,evidenced by our Class 1 • Roadway/Highway Design credit ratings with Dun & Bradstreet (DUNS #1S-020-9971). For all our years in . Stormwater business, we have maintained insurance coverage that exceeds industry • Water/Sewer standards through reputable insurance companies with the highest A.M. Best • Street Lighting ratings.As a California Corporation for the past 39 years,there are no planned or • Signing/Striping anticipated changes in our business organization or operations. • Erosion Control • Drainage Dokken meets all of Caltrans' A&E Consultant Audit and Review Process • Hydrology/Hydraulics requirements and successfully navigates the process with every one of our • Traffic Control Plans Writing • projects subject to Caltrans oversight. We have our financial statements and . Grant Grant NEPA/CECW overhead rate voluntarily audited annually by an independent CPA to expedite . Environmental Permits the Caltrans audit process and to ensure that our financials and indirect cost rate . Right of Way Acquisition& comply with all Federal funding rules. Our accounting staff and independent Relocation Assistance auditors regularly attend Caltrans Audits and Investigations training sessions to www.dokkenengineering.com ensure that we are up to date with the latest requirements. FAMILIARITY WITH SERVICES Dokken has successfully completed hundreds of structure designs, from rural two-lane HBP bridges, to complex multi-level freeway-to-freeway interchanges. Additional structure designs include pedestrian overcrossings, bicycle bridges, viaducts, and retaining/sound walls. Dokken has also provided seismic stability evaluations, retrofit plans, Bridge Preventative �11D ONNE N 23 - 255 8/4/2@AW9 E N G I N E E R I N G Request for Proposals Bridge Preventative Maintenance Program 'I �' RFP No.25-081A Maintenance Plans, specifications, and estimates. Our structures team has innovative and cost-effective design solutions which save our clients millions of dollars. Paying careful attention to the details of a project's setting, along with client and community feedback,our designs meet the unique conditions of each project. IN-HOUSE EXPERTISr With numerous technical specialties under one roof, project coordination,and communication are maximized.The following are some of our featured in-house services: Roadway Design I Roadway design is an Environmental Services I Dokken has an integral component of Dokken's services. From experienced in-house Environmental Services freeways to residential streets, our engineers Group that works on our roadway, bridge, and design both simple and complex roadway widenings, infrastructure projects throughout California. We have realignments, street "diets", and new extensions, as well established professional working relationships with as the required improvements to the surrounding areas, federal and state regulatory agencies based on technical such as bikeway and pedestrian facilities, rail trails, excellence and a thorough understanding of regulatory landscaping, hardscapes, sidewalks, utility relocations, processes, including, Environmental Document bus stop/pullouts and intersection signalization. Preparation (NEPA / CEQA Analysis and Compliance), Structures Design I Dokken has successfully Technical Studies & Reports, and Environmental completed hundreds of structure designs,from Regulatory Permitting & Compliance using a hands-on rural two-lane HBP bridges to complex multi- approach that has accelerated regulatory schedules. level freeway-to-freeway interchanges. Additional Right of Way Services I The Dokken team has structure designs include pedestrian overcrossings, Row considerable experience preparing right of bicycle bridges, viaducts, and retaining/sound walls. way engineering documents under State and Dokken has also provided seismic stability evaluations, Federal law as outlined in the Caltrans Right of Way retrofit plans, specifications, and estimates. Our Manual. Our services consist of researching public structures team has innovative and cost-effective design records,obtaining title reports, preparing appraisal maps, solutions,which save our clients millions of dollars. Paying owner exhibits, and plats and legal descriptions for the careful attention to the details of a project's setting,along conveyance of land title rights, such as easements, fee with client and community feedback, our designs meet title grant deeds, and temporary construction easements the unique conditions of each project. between parties. TRUSTI=I?SURCONSULTANTS Dokken has enlisted the following subconsultants to meet the City's DBE goal and to provide a full-service team. Burne Engineering (DBE) Employing over 350 technically strong and highly Structural Design motivated engineers,geologists,environmental scientists, and technicians. State-of-the-art geotechnical and Established in 2007, Burne Engineering Services, Inc. materials testing laboratories, extensive inventories of (Burne Engineering) is a certified DBE structural field equipment and instrumentation, comprehensive engineering firm, specializing in the design and technical libraries, and advanced data-management construction support of transportation-related structures, systems support each office. such as bridges and retaining walls, and buildings. Their licensed professional engineers have been designing Optime Consulting Group transportation-related structures for more than twenty- = Surveying/Right of Way Engineering five years, having provided construction support for more than a hundred bridges and dozens of retaining walls. Optime Consulting Group, certified SB/SBE firm, is a dynamic and innovative force in the construction industry. Geocon Consultants, Inc. They specialize in concrete materials, forensic Hazardous Materials assessment, nondestructive testing, pavement design and evaluation, and sustainability, approaching each project Geocon Consultants, Inc. is a California Corporation with technical precision and a deep sense of established in 1971 as a professional engineering responsibility. Optime Consulting Group offers a wide consulting firm providing comprehensive geotechnical range of materials-related services, including material engineering, environmental consulting, materials testing, characterization, testing, performance evaluation, failure and special inspection services for over 54 years. analysis,and material design and optimization. �11 D 0(KIl-IS L�iE N 23 — 256 8/4/2&&6o ENG IN E E R IN G Request for Proposals �Q Bridge Preventative Maintenance Program RFP No.25-081A PROJECT TEAM Leading our team and coordinating our team's resources is Project Manager, Gabriel Hoxmeier, PE. Gabriel brings over 14 years of experience in providing project specific engineering solutions and managing civil engineering services for public agency infrastructure projects. His time-sensitive approach to managing projects has resulted in expedited project completion,the quick restoration of facility operations,and adherence to project budgets,schedules,and goals. Gabriel will be directly responsible for project management and the primary contact with the City. The following organizational chart visually represents the structure of our proposed team and the relationship among our Project Manager, subconsultants,and support staff. Charles Tornad, ' Gabriel Hoxnneier, • Subconsultants L PROJECT MANAGER 7 Burne Engineering(BE)-DBE ooyrnan, ' Geocon Consultants, Inc.(GEO) """""""""""""""""""""' • • C REVIEW Optime Consulting Group,Inc.(OCG) RoadwayStructure Design , Gabriela Morales,PE Lori Burne, SE(BE) Megan Cunningham, PE Jeffrey Little Russ Nygaard, PE(9E) CoordinationUtility Jena Addenbrooke, PE Vanessa Cothran,SR/WA Ashley Orsaba-Finders, PE,QSD/P Hazardous Material Concrete Testing -Indicates Key Staff Rebecca Silva(GEO) Kamran Amini, PhD, PE(OCG) Cord Denning,CAC(GEO) William Clifford(OCG) The following resumes provides qualification information for our key personnel including their technical expertise and experience directly related to the proposed work. I sPOKKIE N 23 - 257 8/4/��61 N N G I N E . H I N G ti Request for Proposals �+= �41 Bridge Preventative Maintenance Program RFP No.25-081A Gabriel Hoxmeier, PE improvements, there are retaining walls to support streets, parking lots and general grading. Developed PROJECT MANAGER designs, plans and specifications for seven retaining walls EDUCATION of various types including masonry, spread footings, and 2010, BS Civil Engineering,Oregon State University CIDH foundation walls.Project is on-going through its 95% 2011, M.Eng.,Civil Engineering,Oregon State University submittal. LICENSES/CERTIFICATIONS Grandview Beach Access Stairway Structural 2022,California Professional Civil Engineer,#C93700 Assessment I Encinitas,CA EXPERIENCE Bridge Design Engineer I Dokken Engineering conducted investigations, structural assessment, and repair 14 years(2 w/Dokken) estimates for the multi-level timber and concrete beach AVAILABILITY access stairway located along the Coast Highway. 40% Structural inspections consisted of field investigations to test, inventory, and photo document maintenance needs Mr. Gabriel Hoxmeier is a California for stairway elements experiencing deterioration from registered professional engineer with prolonged marine exposure. Concrete soundings and jJ 14 years of experience whose timber specimen cores were taken to assess the material primary role is as a bridge engineer conditions. Provided structural evaluation memorandums designing transportation related detailing the conditions of the main structural concrete structures. His expertise includes and timber elements,and steel connection hardware,and designing bridges,retaining walls,overhead estimated maintenance and repair costs. sign structures, and culverts, working with steel, Bryan District Bridge Program,TxDOT I Bryan District, prestressed concrete, post-tensioned concrete, and TX conventionally reinforced concrete. He has strong fundamentals with a broad design background with Work Authorization Manager � Oversaw design team, concrete and steel superstructures, substructures, load project budget, schedule, contract development, and ratings, seismic designs, and inspections. Mr. Hoxmeier's contract supplemental agreements. Program covers project experience includes preliminary concept designs, development of PS&E packages for 35 bridges design-bid-builds, design-build projects, and load ratings replacements in the Bryan District over 5 years with a total and assessments of existing structures. contract fee of$14M. The program is uniquely designed to alleviate TxDOT's resources as 30%, 60% and 90% Alvarado Canyon Road Realignment I San Diego,CA submittals are performed by an internal independent Bridge Design Engineer I Dokken is providing preliminary review team instead of TxDOT. Bridges are a mix of OFF engineering and PS&E design for the Alvarado Canyon and ON system bridges with construction fundings ranging Road Realignment & Culvert Replacement Project. The from$400,000 to$9,000,000. Bridges include slab beams, primary purpose of the project is to alleviate current and box beams, and Tx girders. Held Design Concept projected future traffic congestion on Fairmount Avenue, Conferences with the client and representatives about the Mission Gorge Road, Alvarado Canyon Road, and the preliminary project concept. Coordinated with sub- westbound 1-8 off-ramp at Fairmount Ave, and address consultants for survey, utilities, and geotechnical localized flooding issues within the portions of Grantville investigations. Lead design team through development of located north of Alvarado Creek. Developed APS for the PS&E packages. Alvarado Canyon Bridge, as well as a widening of an Santa Monica Pier Bridge Replacement I Santa Monica, existing box culvert investigating constructability, CA construction costs, and staged construction. Bridge Design Engineers This project will replace the East Campus Loop Road, UCSD I San Diego,CA existing 446-foot Pier Bridge that connects to the timber Lead Structures Engineer I UC San Diego is proposing pier. Gabriel is responsible for design and coordination for improvements to its East Campus. One major point of the existing bridge demolition plans, steel staircase and focus for the renovation of East Campus includes pier railing, and temporary vehicle ramps to maintain reconfiguring existing roadways and incorporating new access to the pier. The project team completed the 65% landscape space to free up additional infill building sites design in April 2024 and the project is on schedule to bid in and enhance circulation for all users. Among the project 2025. �POKKE N 23 - 258 8/4/2&'&62 E N G IN E E R ING Y^tip` Request for Proposals Bridge Preventative Maintenance Program RFP No.25-081A Charles Tornad, PE 2018-2019 Bridge Preventative Maintenance Program Carlsbad,CA PRINCIPAL-IN-CHARGE Project Manager I Responsible for advancing the PS&E for EDUCATION bridge preventative maintenance repairs for two 1999, BS Mechanical Engineering, Cal Poly San Luis structures. Jefferson Street Bridge involved providing a Obispo methacrylate overlay to seal existing deck cracks, LICENSES/CERTIFICATIONS replacement and repairs to existing bridge railings and 2023,California Professional Civil Engineer,#C66058 metal beam guard railing approach systems, as well as sidewalk remediation to meet ADA standards. El Camino EXPERIENCE Real Bridge at San Marcos Creek involved methacrylate 25 years(All w/Dokken) overlay in multiple stages with traffic handling plans reviewed and approved by Caltrans to receive the AVAILABILITY Encroachment Permit to perform the work. Pressure 30% grouting of deteriorated slopes below sidewalk curb ramps was performed to mitigate future costly repairs. Mr. Charles Tornaci is Dokken's San Diego structures team leader, both Maria Ygnacia Creek Bridge I San Barbara County,CA - + overseeing and performing the Project Manager I Responsible for the seismic retrofit of structural analysis and design efforts an existing 3-span 132-foot-long composite steel girder for bridge projects in Southern bridge on San Marcos Road over Maria Ygnacia Creek. California. With over 25 years of Retrofit consisted of replacing existing steel pier column experience on structural transportation cross bracing, adding additional base plates and anchor projects spanning over Caltrans, Railroad, and Army Corp bolts at existing pier columns, and cast-in-drilled-hole facilities, he is very familiar with Caltrans Local Assistance piling behind the abutments to restrain longitudinal and Division of Structures standards and practices, seismic movements. Design challenges included detailing specializing in innovative and cost-effective design around and accommodating several existing underground solutions. He has been involved in a wide range of and overhead utilities within the construction limits. projects involving planning, design, construction, seismic retrofits of vehicular and pedestrian bridges, retaining City of Palm Desert Bridge Preventive Maintenance walls, bike trails,and bridge preventive maintenance. Palm Desert,CA 2016-2017 Bridge Preventative Maintenance Program Project Manager I Responsible for preparing the City's Carlsbad,CA Bridge Preventive Maintenance Program and Prioritization List, including a report documenting the Project Manager I Responsible for the site investigations City's bridge inventory and maintenance needs, scoring and documentation memorandum detailing structural criteria, construction cost estimates, and condition photo defects in the existing structures and recommendations documentation of bridges within the City. Worked for preventative maintenance to extend the serviceable directly with City staff to organize a multi-year phasing life for 10 local agency bridges within the City of Carlsbad. strategy for the maintenance work to meet the Worked directly with City staff to update maintenance prioritization in conjunction with City fiscal year budget priority and led the project team to advance the PS&E for allocations,and led the project team to complete PS&E for bridge preventative maintenance repairs for two bridge preventive maintenance of five structures. Repair structures.Calle Barcelona POC details involved repairs to details involved joint seal replacements and expansion spalled rock fagades,crack sealing,and righting of a tilting dams, corrugated steel arch culvert repair and monument wall. Poinsettia Lane OH work involved replacement splicing, and concrete spall repairs on replacing bridge railing and repairing approach railing existing superstructures and substructures. damaged by exposure to marine environment, adding expansion joints, and concrete crack repair. Details and Additional Relevant Experience: materials specified to address coastal environment • Grandview and Swami's Beach Stairway Structural conditions. Railroad specific project specifications were Assessment, Encinitas, CA included with the contract documents to detail required • Sycamore Avenue Beach Access Stairways right of entry agreements and trainings required to Emergency Repair,Carlsbad,CA perform maintenance work over and adjacent to UPRR • Emergency Slope Repair, Del Mar,CA facilities. �111)@(KK1E N 23 - 259 8/4/2&&63 E N G IN E E R ING Y^tip` Request for Proposals Bridge Preventative Maintenance Program RFP No.25-081A Steve Kooyman, PE Project Manager I Steve assisted the City with managing this high priority park project for Brea from preliminary QA/QC REVIEW engineering into bid and award, with assistance into EDUCATION construction. The project design included new accessible 1991, BS Civil Engineering,CSU Chico playground equipment and surfacing, mass grading, retaining and sound walls, PCC walkways and curbs, new LICENSES/CERTIFICATIONS restroom,new drainage treatment facilities,new ball fields 1996,California Professional Civil Engineer,#C55757 and amenities, amphitheater,all new utilities,ADA ramps, QSD/QSP Training new lighting, EV charging stations, and miscellaneous park Pavement Inspector Certification improvements within the Phase 1,5-acre area. EXPERIENCE Traffic Signal Modification Improvements I Brea,CA 32 years(<1 w/Dokken) Project Manager I Steve managed this signal modification AVAILABILITY project which replaced several signals at three 40% intersections in Brea. Brea Boulevard Street Improvements I Brea,CA Mr. Steve Kooyman is a Registered Civil Project Manager I Steve managed this pavement Engineer with 32 years of experience, t primarily serving jurisdictions in rehabilitation project which included milling 2" deep Northern and Southern California. His 30,000 sf of pavement, placement of 250,000 SF Type II roles have included Project Manager, Slurry, removing and replacement of 12 ADA ramps, and Construction Manager, Supervising Civil other AC and PCC street improvements along Brea Blvd Design Engineer, and Quality Control from Imperial Highway to Fir Street in Brea. Engineer. He has helped numerous cities deliver public South Brea Water,Sewer and Street Improvements I works Capital Improvement Program projects across Brea,CA various phases, including planning, environmental, right of way, design, bid, and construction. His expertise spans Project Manager I Steve managed this extensive water, sewer, storm drain, streets, PCC ADA, sidewalk, rehabilitation project which replaced 14,850 LF 8" C-900 facilities, parks, bike trails, erosion control, and stream water mains and appurtenances, 300 1"-2" copper water restoration projects.Steve also has extensive experience in services,32 FH's,1,794 LF of 6-8"VCP sewer mains,28 ADA development projects and Caltrans/City Cooperative ramps and misc.curb and gutter work,2,800 SF of AC R&R, Agreement coordination. His deep knowledge of 174,00 SF AC grinding, 1,850 TN's ARHM overlay, and engineering policies, codes, and standards makes him a 384,000 SF Type II slurry with, traffic control, and erosion valuable measures within various streets in the South Brea resource for engineers, architects, contractors, and public agencies. subdivision area. Trabuco Road and Lake Forest Boulevard Pavement SR 57&Lambert Road Interchange Improvements I Rehabilitation I Lake Forest,CA Brea,CA Project Manager I Steve managed the construction Project Manager I Project Manager for this $98 M management and inspection team through construction in Interchange Improvement project in coordination with City coordination with the City for this combined three CIP of Brea and Caltrans District 12 via cooperative agreement. project contract with All American Asphalt, contractor for He managed the extensive public and stakeholder outreach, Agency coordination, right-of-way acquisition, the City. CEQA/NEPA development and processing, mitigation Bear Street Pavement Rehabilitation I Costa Mesa,CA measures, schedule, budget with various State/Fed grant Project Manager I Steve completed the pavement design and local funding, PAED, PS&E, and Construction. The and managed the project in coordination with the City up project took over 10 years to complete from preliminary through bid & award and pre-construction for this % mile engineering,right-of-way,environmental/permits,PS&E to AC grind and cap project,inclusive of ADA ramps and misc. final construction with landscape phase into the two-year PCC sidewalk and curb and gutter replacement. plant establishment stage. Arovista Park Modernization Project I Brea,CA Additional Relevant Experience: • Costa Mesa Storm Water Master Plan,Costa Mesa,CA • Briarwood Sewer List Station, Brea,CA City Council 23 — 260 8/4/2026 R§DOKKEN PAGE14 ENGINEERING Y^tip` Request for Proposals 4� ) Bridge Preventative Maintenance Program RFP No.25-081A Gabriela Morales, PE Santa Monica Pier Bridge Replacement I Santa Monica, CA STRUCTURES PROJECT ENGINEER Structures Design Engineer I This project will replace the EDUCATION existing Pier Bridge with a 7 span, 446-foot long, and 39- 2021, MS Civil Engineering, UC Davis foot-wide bridge. In addition to the bridge replacement, 2017, BS Structural Engineering, UC San Diego the project contains 11 additional structure tasks. LICENSES/CERTIFICATIONS Gabriela is responsible for the bridge design, project 2022, California Professional Civil Engineer,#C93473 coordination,and QA/QC of all structure deliverables.The project team completed the 65%design in April 2024 and EXPERIENCE the project is on schedule to bid in 2025. 8 years(All w/Dokken) Fern Road East at Glendenning Creek Bridge AVAILABILITY Replacement I Shasta County,CA 50% Structures Project Engineer I This project will replace the existing timber bridge with a single-span, 95-foot long, Ms. Gabriela Morales is a California and 28-foot-wide bridge. Gabriela is responsible for the t __ registered Engineer with 8 years of bridge design of the cast-in-place post-tensioned bridge, } - experience in designing and analyzing g project coordination, and delivery of the PS&E for all bridges and other transportation- project milestones. The project team completed the 35% f related structures. She serves as an design in March 2024. associate engineer for Dokken's bridge and structure design team. She has Eastside Road and Sharon Ave. HBP Bridges I Redding, designed structures ranging from multi-span precast and CA cast-in-place bridges to multi-level anchored soldier pile Structures Design Engineer I The Eastside Road Bridge walls. crosses Olney Creek and Sharon Avenue Bridge crosses National Trails Highway 10 HBP Bridges I San the ACID irrigation canal. Sharon Avenue was replaced Bernardino County,CA with a single-span, 55-foot long, and 28-foot and 11-inch wide, cast-in-place/post-tensioned slab bridge. Eastside Structures Project Engineer I National Trails Road will be replaced with a three-span,86-foot long,and Highway/Route 66 is a historic route that was developed 52-foot wide, cast-in-place/post-tensioned slab bridge. through the Mojave Desert region of San Bernardino Gabriela was responsible for the design calculations, County.These bridges allow stormwater to flow under the development of the plans and cost estimate,and ongoing highway but are all at the end of their useful life. The construction support, including RFI responses and replacement bridges will be reinforced concrete slabs, submittal review. varying from 43-foot single-span to 90-foot three-span bridges. Gabriela is responsible for overseeing the design over Jack Peters Creek Bridge Widening Mendocino team,coordinating with the subconsultants, and ensuring Men County,CA on-time delivery of the PS&E for all project milestones. Structures Design Engineer I This project is part of Tulare County Bridge Preventive Maintenance Program Dokken's structures on-call contract in Caltrans District 1. (Group 5) 1 Tulare County,CA The project will widen the existing three-span 223-foot long continuous bridge over Jack Peters Creek.The bridge Structures Project Engineer I This project intends to will feature two 12-foot lanes and a 6-foot separated extend the service life of 24 bridges within Tulare County pedestrian walkway. Gabriela successfully wrote the by implementing preventive maintenance measures project's Type Selection Report.The report was approved primarily consisting of scour protection repairs and other by Caltrans and Gabriela completed the design phase of work including deck treatment, spall repair, structural the project, including all coordination with Caltrans connection repairs, join repairs, bridge bearing repairs, functional units.The project has bid in August 2023 and is and asphalt concrete removal. Gabriela is responsible for currently under construction. overseeing the design team, coordinating with the subconsultants,and ensuring on-time delivery of the PS&E Additional Relevant Experience for all project milestones. • Capital Southeast Connector:White Rock Road, El Dorado&Sacramento Counties,CA �111)@(KK1E N 23 - 261 8/4/ 65 E N G IN E E R ING Y^tip` Request for Proposals Bridge Preventative Maintenance Program RFP No.25-081A Megan Cunningham, PE rehabilitated approximately 10 miles of distressed pavement along eastbound Interstate 8. Stage ROADWAY DESIGN construction plans were developed by Caltrans, but the EDUCATION contractor presented a proposal to revise the stage 2016, BS Civil Engineering,Gonzaga University construction concept. Dokken worked with Caltrans to design and implement updated stage construction plans LICENSES/CERTIFICATIONS that met Caltrans standards, but improved construction 2023,California Professional Civil Engineer,#C94909 efficiencies, reduced impact to the traveling public, and shortened the overall construction duration. EXPERIENCE 9 years(All w/Dokken) 1-805 South Asset Management Project—Bike Path San Diego,CA AVAILABILITY 40% Design Engineer I Responsible for preliminary design and Project Report support for a multi-use facility proposed as Ms. Megan Cunningham is an Associate part of the Asset Management project. Currently, bicycle 3 Engineer with experience in roadway access is permitted on the northbound and southbound design, stage construction and traffic shoulder of 1-805 between Palm Avenue and Main Street. handling design, curb ramp design, The project proposes to add a separated multi-use facility culvert design, bike path design, and to provide a more inviting and comfortable path. Dokken J: grant-writing. Ms. Cunningham is led the preliminary design and supported Caltrans in the proficient in both MicroStation V8i and creating the Project Report. AutoCAD Civil 3D design software. Coastal Rail Trail from Oceanside Boulevard to Morse Palm Avenue/1-805 Interchange I San Diego,CA Street I Oceanside,CA Design Engineer I Responsible for designing stage Design Engineer) Responsible for developing the final construction and traffic handling plans and assisting with Project Study Report and preparing the Active preparing roadway PS&E for Palm Avenue Interchange. Transportation Program (ATP) Grant Application. Dokken Dokken is providing PS&E design for the modifications to Engineering worked with the City of Oceanside to develop, improve traffic operations and alleviate future traffic analyze and present alternatives for the Coastal Rail Trail congestion at the 1-805/Palm Avenue interchange.Dokken connecting Morse Street and Oceanside Boulevard. The Engineering also served as Lead Author and Design Coastal Rail Trail is a planned continuous bicycle route that, Engineer for the Bipartisan Infrastructure Law's Fiscal Year once complete,will provide a dedicated bike facility for 44 2022 Bridge Investment Program(BIP)Grant. Dokken,the miles between the City of Oceanside and Downtown San City of San Diego,and Caltrans District 11 worked together Diego. The project is needed to improve bicycle and and was 1 of only 9 projects to receive this grant funding pedestrian mobility through the corridor. as well as the only project in the state of California! As a Green Infrastructure Group 1014 1 San Diego,CA result,the City of San Diego received $24 million from the U.S. Department of Transportation's Federal Highway Design Engineer I Responsible for curb ramp and cross Administration (FHWA). gutter design, and preparing roadway PS&E. The project added cross gutters and curb ramps at the intersections of Green Tree Boulevard Extension Project I Victorville,CA Chamoune Avenue/Polk Avenue and 46th Street/Polk Design Engineer Responsible for stage Avenue.The project also includes environmental technical construction/traffic handling plans, water line design, studies for the project and providing Green Infrastructure assisting with preparing roadway PS&E, and providing to an underserviced area of the City, as part of the Green design support during construction for Green Tree Infrastructure Group 1014. Project improvements consist Boulevard project. Project improvements include of construction of storm drain inlets and pipes,storm drain constructing a new east-west arterial connecting Yates cleanouts, new curb ramps, curbs and gutters, cross Road/Yucca Loma Road to Hesperia Road including a new gutters, roadway reconstruction, striping and pavement overhead structure across the BNSF railroad. markings. In addition, the green infrastructure will also incorporate inlet biofiltration devices, Oldcastle 1-8 Stage Construction I San Diego County,CA StormCapture modules (or approved equivalent), and Design Engineer I Responsible for design support of stage Modular Wetland System Best Management Practices (or construction plans during construction. The Project approved equivalent). �11 ONNE N 23 - 262 8/4/2&&66 E N G IN E E R ING Request for Proposals Bridge Preventative Maintenance Program RFP No.25-081A Jeffrey Little preparing regulatory permits including a CCC CDP for the new bridge. ENVIRONMENTAL Baker Boulevard Bridge over Mojave River Channel EDUCATION Replacement I San Bernardino,CA 1990,AA Business,Sacramento City College Senior Environmental Planner I San Bernardino intends EXPERIENCE to replace the wood trestle bridge in the community of 30 years(<1 w/Dokken) Baker. Funding for a new bridge was secured and the environmental process commenced. Jeff prepared the AVAILABILITY Visual Impact Assessment and Water Quality Assessment 40% Report for the project. Mr. Jeffery Little (Jeff) is a Senior Kings County Bridge Preventative Maintenance Program Environmental Planner with 30 years Kings County,CA of experience on transportation Senior Environmental Planner I Kings County intends projects in Caltrans Districts 1, 2, 3,4, repair 15 bridges in their Project List No.2 group. The 4 5,and 10 for Caltrans Local Assistance project entails environmental compliance, PS&E, and - oversight and Capital projects. He ROW.Jeff is managing the environmental process for the manages multi-disciplinary teams to 15 bridges. satisfy complex regulatory requirements and complete CEQA/NEPA processes. He prepares preliminary Big Chico Creek Storm Damage Repair—Two Sites environmental studies, oversees technical documents, Chico,CA conducts endangered species consultations, writes Senior Environmental Planner I The City of Chico intends environmental documents, and prepares permit to repair two storm damaged bridges on Big Chico Creek. applications.Jeff works with public agency staff to identify The work is partially funded through FEMA. Formal design and construction solutions that minimize or avoid Section 7 consultations are needed with USFWS and impacts whenever possible. NOAA Fisheries. Jeff is preparing regulatory permits for Stevenson Road Bridge Rehabilitation I Solano County, the repair work. CA Laguna Creek Trail Overcrossing New Bridge I Elk Grove, Environmental Lead I Solano County selected Dokken CA Engineering to assist with permitting and construction Senior Environmental Planner I The City of Elk Grove monitoring for the rehabilitation of the historic bridge intends to close a gap in the Laguna Creek Trail system by over Putah Creek on Stevenson Bridge Road.The bridge is constructing a new bridge over Highway 99 and a trail locally known as "Graffiti Bridge." Jeff is supporting the extension. Funding for a new bridge was secured and the County with obtaining a Central Valley Flood Protection environmental process commenced. Jeff prepared the Board Encroachment Permit with a Corps' Section 408 Community Impact Assessment for the project. approval. Other resource agency permits include a Corps' Nationwide Permit, Regional Board Water Quality Additional Relevant Experience Certification, and a CDFW Streambed Alteration • City of Roseville 16 Bridge BPMP, Placer County,CA Agreement. He managed the preparation of a • Trinity County HSIP Cycle 8 Guardrails,Trinity County, Supplemental Biological Assessment for NEPA CA revalidation. Construction support services include the . Mariposa County 25 Bridge BPMP, Mariposa County, transplantation of elderberry shrubs, preconstruction CA surveys, and implementation of permit requirements. • Placer County HSIP Cycle 7 19 Intersections, Placer Construction is scheduled for 2026. County,CA Coastal Rail Trail from Oceanside Boulevard to Morse • City of Stockton 6 Bridge BPMP, San Joaquin County, Street I Oceanside,CA CA Senior Environmental Planner I The City of Oceanside intends to close a gap in the Coastal Rail Trail by constructing a bridge over Loma Alta Creek adjacent to Buccaneer Park. Funding for a new bridge was secured and the environmental process commenced. Jeff is �PONWE N 23 - 263 8/4/2&&67 E N G IN E E R ING Y^tip` Request for Proposals Bridge Preventative Maintenance Program RFP No.25-081A Lori Burne, PE, SE approximately 50 feet tall (maximum exposed height). Provided Quality Control Plan and QC of PS&E.All project STRUCTURE DESIGN Deliverables were reviewed for completeness, EDUCATION coordination with other disciplines, and incorporation of 1999, Master of Science, UC Davis written comments made during internal and external 1993, BS Civil Engineering, UC Davis technical and constructability reviews. LICENSES/CERTIFICATIONS Santa Monica Pier Widening and Modification I Santa 1998, California Professional Civil Engineer,#C58412 Monica,CA 2013,California Professional Structural Engineer,#S6053 Project Manager I Responsible for the design of an EXPERIENCE addition and modifications to the existing timber pier to 25 years accommodate the new Colorado Avenue Bridge width. The existing pier was required to be strengthened in areas AVAILABILITY to support vehicle live loads. A new steel railing was also 20/ added to the timber pier. Sacramento Viaducts Deck Rehabilitation Design-Build ■„? Ms. Lori Burne, a licensed Structural "Fix50" I Sacramento,CA y Engineer, has over 25 years of experience in the structural design, Design Quality Validation Manager I Ms. Burne served as rehabilitation, retrofit, inspection, Design Quality Validation Manager for this award- and construction of highway bridges winning, major interchange design-build project for Caltrans District 3. The project included multi-polymer and buildings. She is familiar with p � Caltrans' current design standards and and polyester concrete overlays on portions of the US-50 detailing formats as well as Caltrans' procedures for local and 1-5 mainline, ramps and connectors as well as joint assistance projects. She has field construction experience replacement and deck drainage system improvements. in both highway bridges and building structures having 1-10/605 Interchange Improvements Design-Build I provided construction support and inspection services. Baldwin Park,CA Transportation work includes the structural design and independent check of bridge, culvert, and retaining wall Design Quality Assurance Manager I Ms. Burne served as structures, seismic analysis, project specifications, Design Quality Assurance Manager for this major condition assessment of existing bridges and buildings, interchange design-build project for Caltrans District 7. construction inspection, advance planning studies, and The project will replace the existing at-grade southbound software development for bridge and culvert structures. connector with a one-lane flyover direct connector, As Principal-in-Charge, Lori Burne provides company-wide realign portions of the interchange connectors, and structural engineering design oversight and guidance of modify portions of Dalewood Street in the City of Baldwin the engineering professionals in Burne Engineering. Lori Park. performs a QA/QC review of all major submittals for Burne Amador Creek Bridge/Historic Building I Amador City, Engineering projects. CA Bridge Preventative Maintenance Repairs I Calaveras Project Engineer I Provided the structural design of the County,CA relocation and strengthening of the existing Historic Project Manager I Burne Engineering was responsible for Firehouse Building. Conducted field reviews, condition the structure portion of the PS&E for the maintenance assessment, and provided construction support and repairs of nine county-maintained bridge structures. The inspection services. This project was funded by HBP. scope of the work included polyester concrete overlays, Curry Creek Bridge Sutter County,CA joint seal replacements, bearing replacements, clean/paint structural steel, remove/replace unsound Project Engineer Served as Project Engineer for the concrete,and clean/paint bridge railings. delivery of the PS&E package covering the design and construction of a two-span reinforced concrete slab Bluff Creek Retaining Wall I Humbolt County,CA bridge and 1000 feet of roadway on Pleasant Grove Road CA/QC Manager I Responsible for Quality Control for this over Curry Creek as part of the replacement of the existing retaining wall project for Caltrans District 59, Soldier Pile bridge. Also provided construction support and Ground Anchor wall approximately 173 feet long and inspection services for the County during construction. This project was funded by HBP. gDONNE N 23 - 264 8/4/29268 E N G IN E E R ING Y^tip` Request for Proposals Bridge Preventative Maintenance Program RFP No.25-081A Rebecca Silva Downtown San Luis Obispo,California.The existing single- span reinforced concrete T-beam 15 girder structure was HAZARDOUS MATERIALS determined to be structurally deficient and would be EDUCATION replaced with a single-span, post-tensioned slab bridge 1992, BS Soil and Water Science, UC Davis supported on two end abutments. Along with the Marsh Street Bridge, our ISA also included the Marsh Street LICENSES/CERTIFICATIONS roadway,a bank parking lot,a park,and a few commercial OSHA:40-Hour HAZWOPER buildings. Existing utilities (water, sewer, electric, gas, OSHA:8-Hour Refresher Training etc.) are carried by, passing under, or alongside the OSHA:8-Hour Supervisor Training existing bridge. The ISA was performed to evaluate the EXPERIENCE potential presence of contamination and hazardous waste 33 years facilities within and adjacent to Marsh Street Bridge that may impact the construction of the proposed bridge AVAILABILITY replacement. Ms. Silva performed report review and 40% general consultation. Santa Fe Avenue Bridge over Tuolumne River Bridge Ms. Rebecca Silva has over 33 years of Replacement I Stanislaus County,CA experience with Geocon performing �•,;. `�" t� project coordination and Senior Scientist/Project Manager I Ms. Silva served as I management of soil and groundwater senior scientist/project manager for an ISA for the investigations. Ms. Silva prepares proposed replacement of the existing Santa Fe Avenue project documents from proposals and Bridge over the Tuolumne River,east of State Route 99 and work plans to reports,documenting findings the City of Modesto. The bridge was determined to be and presenting conclusions and recommendations. Ms. seismically deficient as well as functionally obsolete due to Silva efficiently manages quarterly groundwater its non-standard width and non-crash-rated railing. The monitoring at numerous sites. Throughout Ms. Silva's County proposed to either seismically retrofit and widen career, she has developed strong working relationships the bridge or replace it.The ISA was performed to evaluate with clients and regulators to provide cost-effective the potential presence of contamination and hazardous services. waste facilities within and adjacent to the project site that may impact right-of-way and temporary construction Twin Cities Road Bridge over Snodgrass Slough easement acquisition and construction of the proposed Sacramento County,CA roadway and bridge improvements. A preliminary site Senior Scientist/Project Manager I Geocon performed investigation was recommended prior to final design and environmental soil sampling services for the proposed construction. The County later decided to replace the bridge replacement/modification of the Twin Cities Road bridge. Ms. Silva conducted laboratory assignments and Bridge at Snodgrass Slough located in southern report preparation. Sacramento County. The County of Sacramento is Caltrans Bridges and Structures,Asbestos, Lead,PCB, proposing to replace or modify the existing bridge along and Sandblast Surveys I North&Central Regions,CA Twin Cities Road.The purpose of this sampling activity was to evaluate whether impacts due to heavy metals Senior Scientist I Ms. Silva provides technical and field (including aerially deposited lead [ADL] from motor service management for various structure surveys vehicle exhaust)and petroleum hydrocarbons, pesticides, throughout Northern California. Geocon has completed and polychlorinated biphenyls (PCBs) associated with a hundreds of asbestos and lead-containing paint (LCP) former railroad alignment exist in the surface and near surveys for Caltrans. Existing Caltrans structures surveyed surface soils within the bridge approach areas. Ms. Silva include bridges, maintenance stations, salt and sand was the senior scientist/project manager and conducted storage facilities, rest stops, weigh stations, retaining report preparation and laboratory assignments. walls and pump houses, and commercial and residential properties planned for right-of-way acquisition. The Marsh Street Bridge over San Luis Obispo Creek Bridge residential and commercial properties have included Rehabilitation/Replacement I San Luis Obispo,CA single- and multi-family developments, and auto repair, Senior Scientist I Ms. Silva served as senior scientist for office, and hotel facilities. Related efforts included soil an Initial Site Assessment(ISA)for the replacement of the evaluations for deteriorated LCP and sandblast residue Marsh Street Bridge over San Luis Obispo Creek in beneath and near bridges. �11D@(KK1E N 23 - 265 8/4/2&&69 E N G IN E E R ING Y^tip` Request for Proposals 4� ) Bridge Preventative Maintenance Program RFP No.25-081A Kamran Amin!, PhD, PE development and optimization; and thermal control plan development using two-dimensional finite difference CONCRETE TESTING method, service life analysis, Nondestructive testing EDUCATION (NDT), and pavement engineering. Notable projects may 2018, PhD Civil Engineering, Iowa State University include NDT evaluation of bridge soffit at Barstow 1st Ave 2015, MS Civil Engineering,Cleveland State University Bridge built by the San Bernardino County Transportation Ongoing, MBA, University of Illinois Authority(SBCTA),in cooperation with the City of Barstow and Burlington Northern Santa Fe (BNSF) Railroad, and LICENSES/CERTIFICATIONS service life analysis of drilled Pier- Plug Concrete for San 2023,California Professional Civil Engineer,#C95725 Diego Gas&Electric(SDG&E). PCI Quality control Personnel—Level 1 Quality Assurance and Source Inspection Services EXPERIENCE (Contract 59A1336),Caltrans I Northern California,CA 15 years Subject Matter Expert/Staff Engineer/Materials AVAILABILITY Engineer I Dr. Amini brings extensive materials 100% engineering and technical expertise to the evaluation of material specifications, providing insights and guidance in Dr. Kamran Amini is a seasoned addressing project-specific challenges. He actively construction materials and structural mentors junior staff and METS(Materials Engineering and engineer with more than 15 years of Testing Services) representatives, assisting them in experience. He is an expert in design, identifying solutions to complex issues as they arise. production, and evaluation of special Professional and Technical Specialist Engineering concretes and utilization of several non- Services(Contract 59A1338),Caltrans I Statewide,CA destructive test methods. He is vastly experienced in engineering design from the initial Subject Matter Expert/Staff Engineer/Materials conceptual stage,through feasibility study and to detailed Engineer I Dr.Amini provides materials engineering and design. He is knowledgeable of standards and test technical expertise for the evaluation of material methods related to construction materials, non- specifications,the investigation of innovative materials destructive testing,and condition assessment.In addition, and test method standards,and the development and Dr. Amini is knowledgeable of the following standards: delivery of materials related training. He works with ASTM, AASHTO, RILEM, FIB 34. He is also knowledgeable various groups within METS and advises and proposes of MATLAB,JMP,and Design Expert(Statistical Design and criteria for the adoption of national test method Analysis of Data). standards and generates draft specifications and material Various Projects I Los Angeles,CA recommendation reports. Dr.Amini provides technical support for the effective implementation of sustainability Principal & Senior Consultant I Dr. Amini performs and performance-based specification in advance of project document and specification review; material Pavement and Materials Partnering Committee(PMPC) development and optimization; concrete mixture design efforts. �I�@(KKiE N 23 - 266 8/4/2&'&'60 E N G IN E E R ING ti Request for Proposals �+= �41 Bridge Preventative Maintenance Program RFP No.25-081A PROPOSED WORK PLAN PROJECT APPROACF The City of Santa Ana (City) is seeking Professional Engineering Design Services for eight(8) bridges throughout the City.The Caltrans Local Assistance Bridge Preventive Maintenance Program (BPMP) established under the Highway Bridge Program (HBP)serves to extend the life of local agency bridges and delay the need for full rehabilitation or replacement by performing certain qualifying preventative maintenance work. The City has selected eight bridges to develop Plans,Specifications& Estimate (PS&E) based on recommendations provided through regular Caltrans Bridge Inspections (BIRIS). The City has provided a 2020 BPMP Work Plan to include anticipated bridge work. The work identified is limited to the bridge deck surface including work such as application of methacrylate, cleaning and replacing expansion joints,chaining of the deck and coring and testing the deck for chloride content. The most current inspection reports indicate additional work recommendations that aren't reflected in the 2020 BPMP Work Plan.To conform to current standards and inspection criteria,these recommendations will be included in the proposed work activities. These additional work recommendations include repairing substructure concrete spalls, painting of steel components and repaving approaches. Dokken Engineering will perform site assessments along with researching project as- builts and inspection reports to verify the listed work activities The project is federally funded by the Federal Highway Administration (FHWA) through the Highway Bridge Program (HBP) and administered by Caltrans Local Assistance. Funding authorization has been obtained for Preliminary Engineering (PE) do phase. As such, the project must meet the guidelines and - requirements of the HBP. 4f We will review and verify the applicability of the maintenance activities listed on the provided 2020 BPMP Work Plan and most /F w recent inspection Reports. We will perform a field review and identify all other maintenance work to conform with Caltrans / inspection criteria.Any additional work identified will be categorized whether it qualifies or not to be included in the BPMP. If the City wishes to pursue adding these additional recommendations to the scope,we have extensive and recent experience supporting agencies in submitting the Local Assistance Program Guidelines(LAPG)Forms 6A and 6D to request the anticipated funding to accommodate the additional work. It is anticipated that these forms will need to be submitted regardless, due to the escalated design and construction costs exceeding the currently programed values. The Dokken Team has reviewed the documents provided in the RFP, requested scope of work,and bridge inspection reports gain a full understanding of the project and identify key constraints of the design. The following table summarizes the key project issues and describes the benefit the Dokken Team will bring to the City, which is further discussed on the following pages. EnTuff, M Structures Most recent BIRIS provides The Dokken team proposes to perform a The Dokken team has extensive recommendations not photo documented assessment of each of the experience with Bridge Preventive currently scoped into City's City's identified bridge sites during the Maintenance work and is prepared to BPMP that are eligible for Preliminary Design task to evaluate existing incorporate any additional work items Federal reimbursement conditions and inform the City on whether that may be warranted. Dokken the additional and previous recommendations Engineering is well versed in getting such as methacrylate overlays and concrete additional scope of work items bridge deck coring are warranted. Additional programmed for Federal funding,and HBP eligible work items can be programmed has experience preparing LAPG forms 6A through Local Assistance Program Guidelines and 6D for our local agency clients to (LAPG)forms 6A(scope definition)and 6D submit to Caltrans Local Assistance. (scope/cost/schedule change)to receive Federal Reimbursement. �I'D ONKIE N 23 - 267 8/4/2r261 E N G IN E E R ING Y^tip` Request for Proposals Bridge Preventative Maintenance Program RFP No.25-081A Traffic control during special Dokken Engineering will coordinate The Dokken team has experience site investigations permitting and have traffic control for bridge engaging stakeholders regarding deck evaluation and testing. The Dokken temporary traffic impacts as well as team will keep traffic disturbances to a preparing appropriate encroachment and minimum and coordinate frequently with all regulatory permit applications and traffic stakeholders to maintain schedule. handling procedures during the design phase to facilitate safe site investigations. State and Federal Procedures Knowledge of the Federal Following State and Federal guidelines is key Dokken Engineering works exclusively on Aid process. to receive funding through the available transportation projects that require State and Federal programs.The compliance with State and Federal development of PS&E must follow standard regulations. We have a proven track Caltrans, HBP and FHWA requirements, record of project delivery over 3000 which include obtaining E-76 approvals,and projects and are familiar with every step compliance with NEPA and full compliance of the Federal process and the approval with Chapter 11 of the Local Assistance requirements. Program Guidelines. Utility Mapping and Coordination Construction can be delayed Utility base mapping and coordination While utility conflicts are not anticipated due to lack of utility efforts will be prioritized from the beginning for the programmed BPMP work, coordination and conflict of project design by following a utility providing utility base maps and clear identification. coordination process(Letter#1 and#3). communication to utility companies will Located utilities will be identified on the ensure appropriate measures are taken project plans and noted in the project to protect their facilities in place without specifications to ensure the construction causing delays to construction. contractor is aware of existing facilities and clearances. Stage Construction Construction will require When possible,construction activities Providing continued access during staged traffic lane closures covering the entire bridge deck(such as construction will benefit motorists since impacting public travel. methacrylate overlays)will be staged to no detours will be required. Maintaining Closure impacts will vary by always maintain two-way vehicular and access to driveways for businesses bridge depending on bicycle/pedestrian traffic along the bridges. reduces economic impacts related to anticipated construction If needed, Dokken will work with the City to traffic delays. Dokken has extensive activities,different number identify closures and/or flagging on a bridge- experience evaluating different closure of lanes,volume,and by-bridge basis to best accommodate alternatives to minimize impacts. proximities to intersections. motorists during. Traffic handling plans will Considerations will be taken for road accommodate driveway and intersection classifications, medians,construction access for nearby residential and business staging,adjoining intersections and properties to maintain access. traffic signals. Environmental Compliance with NEPA and Identify work limits and environmental Dokken has long history of working CEQA required to utilize impacts early.Organized tracking of both closely with cities and design teams for federal funding. project wide and bridge specific permits. early identification of environmental impacts and obtaining environmental clearances without project delays. STRUCTURES The successful approach to this project will be to provide plans that define the overall work and at the same time, highlight the unique details of each site clearly. The plans will also allow the contractor to streamline their means and methods of construction.We anticipate providing individual General Plan sheets defining all work to be performed,coupled with focused details where applicable, particularly for joint seal replacements, spall repair work and work on bridge railings and substructural components. We will clearly identify all information regarding the above-grade, at-grade and below-grade modifications,all exposed and underground utilities, manholes,gate valve boxes and survey monuments. �11DONKE N 23 - 268 8/4/2r262 E N G IN E E R ING Y^tip` Request for Proposals 4� Bridge Preventative Maintenance Program RFP No.25-081A We are very familiar with appropriate joint seal cleaning procedures and repair materials. In addition, art , we have developed relationships with industry representatives that will assist with unusual conditions such as coring and testing bridge decks. Construction cost estimating for these types of projects can be particularly difficult due to the small scale of required work. Our depth of experience on bridge preventive maintenance projects will assist the City with accurately estimating and budgeting costs for these projects. The BPMP work plan has identified two bridges to perform deck coring to test for chloride content. Coring and destructive testing should be limited only for bridges that would benefit and alter their maintenance activities based on the results. The bridge decks will be assessed to verify whether it is warranted to determine a proper rehabilitation plan.Coring decks in good condition preemptively would be an unnecessary cost,as well as result in unnecessary patches and traffic impacts.Deck cores would be tested (per ASTM C1152) for chloride concentrations at different depths within the concrete. If the chloride concentration exceeds the threshold at the depth of the reinforcement,sealing the deck won't prevent future corrosion and a more extensive deck rehabilitation may be needed. STAGE CONSTRUCTION Due to large traffic volumes,providing access during construction is of high importance providing safe work zones to protect construction crews and maintaining vehicular traffic and driveway access to nearby businesses must be planned to minimize disruptions. and will be maintained where feasible. The bridges include a variety of multi-lane roadways, ranging from two lanes to seven lanes. For the eight locations identified, the existing bridge width varies from 51-feet to 102-feet, including sidewalks. Bridges immediately adjacent to intersections will require unique construction/temporary signing and N signaling.Signs will be placed ahead of the work to alert A IL motorists per the most recent version of the California 6' - :zo MUTCD. Full closure alternatives may be evaluated by using either detours or limited night work. Traffic handling for BR# 55C-0055 will encroach into Caltrans Right-of-Way and affect 1-5 offramp operations. An Encroacment Permit will be obtained from the Caltrans District 12 to facilitate stage construction and traffic handling. STATE AND FEDERAL PROCEDURES The City plans to utilize BPMP funds obligated through the Highway Bridge Program (HBP). Following State and Federal guidelines is key to keep federal funding intact.To not jeopardize reimbursement and eligibility, it is critical that the project delivery strictly adheres to the requirements and timelines presented in Chapter 11 of the Caltrans Local Assistance Program Guidelines. Therefore,the development of plans,specifications,and construction cost estimate(PS&E)must follow standard Caltrans (State) and FHWA requirements which include obtaining E-76 approvals, and compliance with the National Environmental Policy Act(NEPA) and full compliance with Chapter 11 of the Local Assistance Program Guidelines. Every Dokken Engineering project requires coordination and compliance with State and/or Federal regulations. Dokken's team of experts have extensive experience working with Caltrans, Federal Highway Administration, and Federal and State Resource Agencies and have a thorough understanding of regulatory processes and standards. Our team understands the Caltrans and FHWA project development process and has obtained invaluable insight into the local agency side of project funding, programming, authorization paperwork, and Federal regulations that apply to local agency project delivery with Caltrans local assistance oversight.We will use these skills and knowledge(from the delivery of over 3,000 projects)to ensure projects are successfully delivered and compliant with oversight agency requirements. Because the City is using federal funds for this project,the process to obtain project approval for funding and developing the PS&E package must follow standard Caltrans and FHWA requirements, which include compliance with NEPA/CEQA and authorizations at major milestones. �11DONNE N 23 - 269 8/4/2r263 E N G IN E E R ING Y^tip` Request for Proposals Bridge Preventative Maintenance Program RFP No.25-081A The flow chart to the right identifies the Caltrans Local Assistance process and LOCAL ASSISTANCE PROCESS demonstrates our understanding of the paperwork required.Since our team has a proven track record of project delivery, we know this process, not only when exhibits need to be submitted but also when FHWA holds all additional funding requests to close out their fiscal year. Federal Authorization(E-76) Depending on our client's needs, we are available to assist with preparing the for PE Request for Authorization (RFA) packages at all major milestones as well as project development forms (PES, Field Review, Project Change) and project Project Development delivery forms(utility coordination and right of way certification). Exhibit 6A PES Form Exhibit 713 Field Review In addition, Dokken's environmental staff has extensive experience with NEPA/CEQA policies and procedures.We have a close relationship with Caltrans environmental staff, and we will assist the City with all needed Caltrans Federal Authorization(E-76) for R/W paperwork.We will work closely with our design team to ensure projects do not have any unmitigable environmental impacts. We are prepared to address OMMM ME- NO project impacts by including reasonable avoidance and minimization solutions Negotiation and A quire R/W early in the project design phase. Lessons Learned Through our 39 years of experience, our team has gained knowledge from to Owner Exhibit 14E Report of Investigation several valuable lessons learned,which has helped us succeed in delivering our Exhibit 14F Utility Agreement clients' projects with Federal funds. • Have Right of Way Request for Authorization (RFA) reviewed by the Federal Authorization(E-76) District before the NEPA Environmental Document is signed. This for Construction streamlines the approval process whereby we meet with the District 01111111111111� near the end of the environmental process to ensure they understand Advertise,Award,ConstrUCt Project the project and its right of way needs. • Have Construction RFA reviewed by District before PS&E and right of way certifications are submitted. This step includes meeting with the District near the end of the design phase to ensure the District understands the project prior to obtaining their approval on the Construction RFA. • Prepare all utility paperwork in Caltrans format and meet early in the project with the Caltrans District Local Assistance utility coordinator. ENVIRONMENTAL The project will utilize both local and federal funding; therefore, compliance with the National Environmental Policy Act (NEPA)and the California Environmental Quality Act(CEQA)will be required.The lead agency under NEPA is Caltrans and the lead agency under CEQA is the City. Impacts to biological and cultural resources are not anticipated. The repair work contemplated for this project qualifies to utilize a CEQA Categorical Exemption for existing facilities. For NEPA,the Project is clearly classified as a Categorical Exclusion (CE) under 23CFR 771.117 (d)(3) as bridge rehabilitation, reconstruction, or replacement. Dokken's in-house environmental team obtains environmental approval for multiple bridge projects per year, such as the National Trails Highway 10 Bridge Replacement Project in San Bernardino County and has extensive experience working with Caltrans Local Assistance. Our relationship with Caltrans environmental staff ensures the NEPA environmental process will be driven by the City's schedule. Based on preliminary research,there are limited environmental constraints. The City has an extensive park and trail system. Publicly-owned parks are a resource under Section 4(f)of the Transportation Act. The Santiago Park Nature Reserve, the Santiago Creek Bike Trail and the Santa Ana River Bike Trail were also partially funded under Section 6(f)of the Land and Water Conservation Fund Act;therefore,analysis for impacts to protected Section 6(f) resources will be required during NEPA clearance. Consideration should be given to facilitate park and trail activities during construction,even though the effects are of a short duration and temporary. Biological Resources Based on preliminary review, Dokken biologists determined that the proposed work does not have the potential to impact any threatened or endangered species or their habitat. Caltrans will likely require the preparation of a Natural Environment Study (Minimal Impacts) that would include standard avoidance, and minimization measures applicable to the proposed work. ��ONIKE N 23 — 270 8/4/��a E N G I N E E R I N G Request for Proposals �Q Bridge Preventative Maintenance Program ` 'Ip RFP No.25-081A Permits Below deck work will be required in support of repair activities; however, maintenance work on existing, serviceable structures is considered exempt from Section 404 Clean Water Act permitting and non-exempt work can be authorized under the Regional General Permit (RGP) Number 100 issued to the Orange County Flood Control Division by the Corps of Engineers.Coverage under the RGP still requires filing a Notice of Intent to the Regional Water Quality Control Board to obtain a wastewater discharge permit, but this is an expedited process which is included in our scope and fee. Lastly, it is assumed that Orange County Public Works will utilize their existing Streambed Alteration Agreement with the California Department of Fish and Wildlife that authorizes OCPW to conduct routine maintenance. Not having to obtain a USACE or CDFW permit will greatly reduce the City's environmental clearance schedule. Our project management approach is to be an extension of City staff and provide the City an experienced team. Our team will provide the resources and tools necessary to deliver this project with minimal oversight. Gabriel Hoxmeier will be the Project Manager for this project. As Project Manager, Gabriel will be responsible for communicating with the City and providing progress updates, schedule and budget control,facilitating meetings with the City and stakeholders, coordinating quality control activities, managing subconsultants,coordinating right of way acquisitions,and ensuring delivery of all project products culminating with a PS&E that is biddable and buildable. Dokken's project management philosophy is to treat every client as if they are our only client.We are immediately available by phone and e-mail. For us,project management means contract compliance,accurate file systems, budgets and schedules, and assembling the appropriate team to do the job right. It means monitoring subconsultant work, progress reporting, and assisting our clients with the hundreds of details involved with project delivery.Our project management approach includes: • "No Surprises" Communication with our Clients: Dokken maintains constant communication with our clients. Emerging issues are brought to our clients,along with proposed solutions. • Clear,Concise,and Complete Reporting: Dokken's monthly progress reports include accomplished tasks, upcoming tasks, pending issues, and scheduled completion target dates. We coordinate and facilitate regular progress and team meetings and prepare all exhibits and handouts. • Project Schedule Monitoring: Each of Dokken's projects is guided by a project baseline schedule, clearly indicating milestones, major activities, and deliverables at a level of detail appropriate to the project.The schedule drives the project, not the reverse. • Budget Control: The best way to control the budget is to follow the project schedule. This avoids costly over-runs and extended production times. The key to preserving budgets is to start on time, get it right, and submit the deliverable by the deadline. PROJECT COMMUNICATION As an extension of City staff, Gabriel and his team will use a suite of communication mechanisms to keep the City informed and to maintain the project schedule.The following diagram identifies the key communication methods to deliver projects for the City. 1 Weekly Internal I Focus Meetings to Team Meeting 3 Resolve Issues 5 Monthly Proiect Development Team 2 Weekly Email 4 Agency Meetings Update to City Meeting(PDT, Internal:Dokken has long-standing relationships with our subconsultants,and we have established communication protocols that all team members understand. We host weekly internal team conference calls to track progress and keep everyone current on project status and recent decisions that affect their awareness and productivity. External: Our number one goal when working with our clients is successful project delivery. We identify risks early in the process and develop ways to mitigate these risks. We work closely with our clients to keep them informed on the status of their project and any pending decisions,and we are extremely responsive to their needs. �11D ONKE N 23 — 271 8/4/2&26s E N G I N E E R I N G Y^tip` Request for Proposals Bridge Preventative Maintenance Program RFP No.25-081A Dokken will also serve as an extension of staff on this contract and as requested can act as the principal point of contact for the City with stakeholders, resource agencies, and utility providers. Gabriel will ensure that the delivery schedule is being managed and that the City is controlling the project schedule and not the agencies. Gabriel will keep the City informed of communications with the outside agencies and elevate key decisions to City staff as required. QUALITY ASSURANCE/QUALITY CONTROL Dokken and our team members are committed to the City to deliver project documents whose quality exceeds the standards in the industry. For our team, quality is not just a priority, it is a core value. The QA/QC procedures will be prepared and implemented in accordance with our scope of work and will be consistent with our company principles.The procedure will incorporate the approach of continuous review of products as they are developed and as a series of formal review procedures enacted at preparation of major deliverables.The policies and procedures will provide documentation that deliverables meet all requirements of the scope of work. The review of deliverables needed to satisfy the QA/QC procedure is built into our proposed schedule.The following flow chart outlines our QA/QC procedures: CHECKER qualified individual BACKCHECKEJnd ORIGINATOR independent of originator Reviews checker VERIFIER Uabled Completes document in reviews document for marked changes aConfirms the corrections itsfinal form and deems technical adequacy and resolves differenchave been incorporated ready for checking conformance to corrections are ma withouterror standards originator We take quality very seriously, as a quality plan set provides the most competitive bidding opportunities for projects and helps keep projects within their overall budgets,ultimately resulting in a high-quality project being built,on time with minimal or no change orders. COST CONTROL AND BUDGETING METHODOLOGY To manage the three interdependent elements found in every project— scope, Project Scoping &Phasing schedule, and budget—it is necessary to implement a sustainable project control methodology. Gabriel, our Project Manager, will develop and implement the project controls plan. The plan outlines the procedures for conducting work, managing project resources, and reporting project status and progress. The project management tools identified on the right assures on time and within Deliverable budget project deliverables. These tools will enable Gabriel to provide a IF systematic approach to deliver any project. All project participants, including the City and Dokken team, will be aware of the project status in order to make informed management decisions. Our tools and system are designed to respond Project Management Plan to these requirements. Aonthly Cash Flow Projection Dokken prepares and maintains project schedules for every project.The schedules PF are monitored, and staffing adjusted to meet milestones. Performance is Risk Management Matrix monitored through quality control checks, review of actual versus planned Monthly Progress Report progress,completion of action items prepared after meetings, monthly invoicing, and progress reporting. Dokken will use the City standards and formats, making invoice review streamlined and familiar to the City. For our team,quality is not just a priority, it is a core value. Dokken has found that the best way to control budget is to ensure the project schedule is followed.This method avoids costly over-runs and extended production times. The key to preserving budgets is to start on time, get it right, and submit the deliverable on time. Utilizing the same design working group from the beginning of the project to the end ensures consistent thought and engineering practice,while eliminating wasteful hours spent"getting familiar"with a project. The MS Project Schedule will be supplemented with a deliverables schedule that identifies all project deliverables and submittal dates.The deliverables schedule is a critical project management tool because it specifies what is being delivered to the client and when it is to be submitted.The deliverables schedule will be updated monthly and submitted as part of the monthly invoice to report on the status of completed,in-progress,and upcoming deliverables.The combination of the budget and schedule showing task durations and sequencing will enable us to produce a time-phased budget. With a time-phased budget and a work-based method of measuring progress,a reliable comparison on planned versus actual can be made. �I'DON E N 23 - 272 8/4/29266 E N G I N E E R I N G Request for Proposals + Bridge Preventative Maintenance Program RFP No.25-081A REFERENCES The following examples highlight Dokken's ability to provide services similar in size, scope, and complexity to the Bridge Preventative Maintenance Program project.Together,with the technical specialties of our subconsultants,the Dokken team assures the City that our proven management and quality services will be provided. City of Palm Desert Bridge Maintenance I Palm Desert, CA The City of Palm Desert contracted Dokken to create and implement a City-wide Bridge Preventive Maintenance Program. As a first task, Dokken reviewed the Caltrans inventory of City owned bridges and existing maintenance agreements for each bridge within the City limits to identify any bridges that needed to be added to the Caltrans inventory and coordinated with Caltrans Structures Maintenance and Investigations (SM&I)to submit Request for Bridge Name and Number forms to allow unidentified bridges to be added CLIENT REFERENCE to the Caltrans inventory for routine inspection by Caltrans and eligibility for City of Palm Desert Highway Bridge Program (HBP)funding. Neal Ennis, PE Dokken reviewed all available Bridge Inspection Reports (BIRIS) provided by (760)776-6493 Caltrans and conducted photo documented field investigations of 17 vehicular nennis@palmdesert.gov and pedestrian bridges to confirm Caltrans Bridge Inspection Report findings, identify additional maintenance work recommendations not covered by the inspection reports, and develop preliminary construction cost estimates to perform the preventive maintenance work for each bridge. Dokken then collaborated with the City to develop a ranking procedure and prioritization plan complying with the Caltrans Bridge Preventive Maintenance Guidelines for Local Agencies, and summarized the findings in a Bridge Preventive Maintenance Program report.A comprehensive Bridge Preventive Maintenance Plan spreadsheet conforming to the Caltrans Local Assistance Procedures Guidelines, detailing bridge locations, applicable sufficiency ratings, work descriptions, and total HBP eligible participating cost share items was developed and submitted to Caltrans Local Assistance and Headquarters for approval and programming. Dokken worked closely with the City to develop a strategize a phased approach to implementing bridge preventive maintenance improvements given the City's budget allocations for maintenance over the next five fiscal years.The first phase of implementation included the preparation of Plans, Specifications, and Estimate for the preventive maintenance of five vehicular structures.Work included concrete spall repair,expansion joint removal and replacement, installation of concrete expansion dams at select locations to prevent asphalt concrete overlays from fouling expansion joints, and the repair of a corrugated metal pipe arch (CMPA) culvert bank that included partial removal of damaged CMPA sections and splicing on new SCMPA sections utilizing a metal collar. Construction for the first phase was completed in November 2023.The second phase of implementation includes the preparation of Plans, Specifications, and Estimate for the preventive maintenance of two vehicular structures, with an anticipated start of construction in Spring 2025. Proposed work includes a methacrylate overlay, existing joint seal replacement, and side-drain ditch repairs for the Tierra Del Oro bridge over the South Palm Canyon Wash, and asphalt concrete removal, methacrylate overlay, and new asphalt concrete overlay for the Palm Canyon Drive Bridge over the Rancho Mirage Channel. Approach roadway on both ends of the bridges will undergo a grind and overlay as a. part of this project. Stage Construction,Traffic ` \�1 Control, and Temporary Traffic Modification h plans are included as part of this work. �111)@(KK1E N 23 - 273 8/4/2r267 E N G IN E E R ING Request for Proposals �Q Bridge Preventative Maintenance Program ` 'Ip RFP No.25-081A Master Agreement Consulting Services - Structural Engineering I Carlsbad, CA 2016-2017 Bridge Preventative Maintenance Program: As part of a Master Service Agreement contract, Dokken was tasked with reviewing existing Caltrans Bridge Inspection Reports, the existing Bridge Preventive amp Maintenance Program (BPMP) report and conducting field investigations with accompanying documentation memorandum for 10 individual vehicular and pedestrian bridges scheduled for upcoming maintenance within the City of Carlsbad. Dokken worked closely with the City to °� lie _ determine immediate priority for bridge repair work,and developed PS&E for the preventive maintenance of the Calle Barcelona Pedestrian Overcrossing and the Poinsettia Lane Overhead; spanning over the North k County Transit District (NCTD) owned tracks near the Pacific Coast. Plans and Specifications were also developed to replace the original bridge railings as well as repair the sidewalk approach railings which suffered from severe concrete spalling and corrosion from improper concrete cover over reinforcement and marine environment exposure. Railroad coordination was required due to work directly over NCTD tracks. 2018-2019 Bridge Preventive Maintenance Program:The City of Carlsbad contacted Dokken Engineering for the PS&E for bridge preventative maintenance repairs for two � + structures. Jefferson Street Bridge involved providing a methacrylate overlay to seal existing deck cracks, replacement and repairs to existing bridge railings and metal beam guard railing approach systems, as well as — sidewalk remediation to meet ADA standards. El Camino Real Bridge at San Marcos Creek involved methacrylate � :. - overlay in multiple stages with traffic handling plans reviewed and approved by Caltrans to receive the Encroachment Permit to perform the work. Pressure grouting of deteriorated slopes below sidewalk curb i ramps was performed to mitigate more costly repairs in the future. 2022 Bridge Preventive Maintenance Program — Field Review and Documentation Memorandum:This task included the review of the existing Bridge Inspection Reports(BIR),the existing Bridge Preventive Maintenance Program (BPMP) report to confirm maintenance work items and update the City's BPMP Prioritization list,and field CLIENT REFERENCE investigations and photo documentation of the remaining 24 bridges in the City of Carlsbad City's inventory not previously documented in the 2016-2017 program. Emad Elias, PE Maintenance needs in comparison with the existing BIRs and BPMP and close (formerly with the City of Carlsbad) communication with the City helped to determine the priority of bridge repair (760) 744-1050 x3225 works.A comprehensive photo-documented memorandum with itemized cost eelias@san-marcos.net estimates was prepared detailing recommended bridge preventive maintenance work for each bridge. �� 23 - 274 8/4/2r268 E N G IN E E R ING Request for Proposals + — Bridge Preventative Maintenance Program RFP No.25-081A Orange County Bridge Maintenance Orange County, CA Dokken is providing engineering services for maintenance on multiple bridges throughout Orange County. Plans, specifications, and estimates have been CLIENT REFERENCE prepared for maintenance repairs of 28 bridges. Project tasks included field Co Phung, PE Orange County Public Works inspections to identify repair needs,developing PS&E,attending meetings with (714) construction staff including Job Order Contracting(JOC)staff,preparing Erosion 245-4594 45 and Sediment Control Plans,and field visits during construction. co.phung@ocpw.ocgov.com Projects were selected from a previous study prepared by Dokken in which most County bridges were inspected, maintenance repair needs identified, and a repair prioritization list developed. Maintenance needs have included concrete spall repair, polyester concrete overlays,joint seal replacements,erosion control and scour measures, barrier rail repairs, approach sidewalk replacement, addressing drainage problem and resulting erosion,and epoxy crack injection. Repair projects of specific interest include: Kitterman Drive 55CO176 Kitterman Drive: Due to concrete RSP combined with extremely high creek velocities, localized scour was exacerbated downstream of the concreted RSP. In lieu of constructing a series of cut-off walls buttressed with large RSP over 300ft downstream, "" the fully grouted concrete rock slope protection was removed, the creek bottom was restored, and RSP along with hydroseed was provided along the creek banks to help - mitigate the undermining of the abutments and retaining walls. 55CO606 Oso Parkway: In addition to preventive maintenance needs, joint seal replacement and clearing and flushing deck drains, significant abutment slope embankment erosion was repaired and water dripping from a bridge cell was investigated. With the help of a manlift operator and a Confined Space Entry team, l Dokken inspected the bridge cell.The inspection revealed the water source was flowing from the detached electrical conduits,with water entering the conduits from beyond the .p bridge abutment. Maintenance repairs are ongoing. y , 55CO122 and 55CO123 Brea Canyon: The existing open window barrier is experiencing woo concrete spalling and decay.Since these bridges are scheduled for replacement,in lieu of total barrier replacement, nested double thrie beam was mounted to the face of the Brea Canyon barrier. This approach yielded significant cost savings and avoided environmental historical review of the barrier. `;.- 55CO631 Harbor Boulevard: A fire in front of the abutment caused precast girders to spall. Dokken inspected and categorized the spall locations and developed PS&E for the repair. 55CO017 Lincoln Avenue and 55CO097 Talbert-MacArthur:Approach sidewalks at both ` bridges had significant spalls and settlement due to bridge thermal expansion. Repairs included reconstructing the sidewalk to repair damage and meet ADA. 55CO572 Irvine Avenue: The top slab of this culvert/bridge has significant cracks and ,, ,'_-v, _- efflorescence is leaching onto the soffit. Repairs include epoxy crack injection into the soffit and wall crack. GARB FLEET COMPLIANCE Dokken Engineering and our subconsultants' vehicles are exempt from the CARB Fleet Compliance requirements and therefore cannot provide Certificates of Reported Compliance. Our team's Fleet Compliance Certification (Attachment J) is included in the Required Forms section of this proposal. Ia�ONKIE N 23 - 275 8/4/��9 E NGINEERING q 0 ras d REQUIRED FORMS 00 1 _ kk SSS 1 III i - IIII I i I d - f Vol. _ . .� , r i City Council 23 — 276 8/4/2026 CITY OF SANTA ANA ATTACHMENT A PROPOSER'S CERTIFICATION, PROPOSAL PRICING Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit 1) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. PROPOSER'S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions. Dokken Engineering (916) 858-0642 / (916) 858-0643 LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS 110 Blue Ravine Road, Suite 200, Folsom, CA 95630 BUSINESS ADDRESS John A. Klemunes Jr., PE President PRINTED NAME OF AUTHORIZED AGENT TITLE Ad � 07/08/2025 jklemunes@dokkenengineering.com SIGNXrURE OF AUTHORIZE AGENT DATE E-MAIL ADDRESS 68-0099664 N/A FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE) N/A CITY OF SANTA ANA BUSINESS LICENSE NUMBER (PLEASE PROVIDE IF AVAILABLE, BUT NOT REQUIRED UNTIL AND IF AN AWARD IS MADE TO PROPOSER.) THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 277 8/4/2026 CITY OF SANTA ANA ATTACHMENT B PROPOSER'S STATEMENT Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City)shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery(as defined above)of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm Dokken Engineering Signed and Printed Name: John A. Klemunes Jr., PE /✓ L �� Title President Date 07/08/2025 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 278 8/4/2026 ' CITY OF SANTA ANA ATTACHMENT C NON-COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above non-collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that making a false certification may subject e certif" r to criminal prosecution. Signed State of County of Subscribed and sworn to (or affirmed) before me on this day of 20 , by . proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. Sce- c;Act-cLkeA Notary Public Signature Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 279 8/4/2026 CALIFORNIA JURAT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. 1 I State of California ) County of Sg C ra YVn ) Subscribed and sworn to (or affirmed) before me on this day of v� vl 20 ZS by J0�Av,, �• 1�1tAAUAQ-S r I proved to me on the basis of satisfactory evidence to be the person(' who appeared before me. CAMRAN SADEGHI COMM. #2473373 z %My Notary Public• Californiao zSacramento County Comm.Expires Nov.22,2027 Signature 4At (Seal) Optional Information Although the information in this section is not required by law,it could prevent fraudulent removal and reattachment of this jurat to an unauthorized document and may prove useful to persons relying on the attached document. Description of Attached Document This certificate is attached to a document titled/for the purpose of Method ofAffiant Identification ` 1 Proved to me on the basis of satisfactory evidence: 1`} O sclA+-'\ "�-A Gt 0 form(s)of identification 0 credible witness(es) Ak��CAA C— Notarial event is detailed in notary journal on: Page# Entry# Notary contact: Other containing pages, and dated ❑Affia nt(s)Thum bprint(s) ❑ Describe: O CopyrightGOYO"UWA ry,PO Box 41400,Des Moines,IA 50311-0507. All Rights Reserved 25 7—umn( 1884 Please contact your Authorized Reseller toW412 or this form CITY OF SANTA ANA ATTACHMENT D NON-LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Title: President Firm: Dokken Engineering Date: 07/08/2025 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 281 8/4/2026 CITY OF SANTA ANA ATTACHMENT E NON-DISCRIMINATION CERTIFICATION The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 1. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1)through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract City Council 23 — 282 8/4/2026 CITY OF SANTA ANA ATTACHMENT G CARB FLEET COMPLIANCE CERTIFICATION Bidder hereby acknowledges that they have reviewed the California Air Resources Board's policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the "Regulation"). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder's fleet, and/or that of their subcontractor(s) ("Fleet") is true and correct: u The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto. F1 The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. u Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third-party correspondence or vendor bids). u The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4). X The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto. Dokken Engineering Bidder's Com any Name (please print or type) �d IZL�Y1rZs, SignatiRe of Bidder John A. Klemunes Jr., PE Print Name President Title N/A DOORS ID *Dokken Engineering operates a standard fleet of vehicles that are not subject to the provisions outlined in the referenced regulation. Our fleet vehicles do not contain diesel trucks, off-road engines, etc. Therefore Dokken Engineering is exempt from this Title 13, California Code of Regulations, Division 3, Chapter 9. THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 283 8/4/2026 CITY OF SANTA ANA ATTACHMENT G CARB FLEET COMPLIANCE CERTIFICATION Bidder hereby acknowledges that they have reviewed the California Air Resources Board's policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the "Regulation"). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder's fleet, and/or that of their subcontractor(s) ("Fleet") is true and correct: u The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto. F1 The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. u Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third-party correspondence or vendor bids). u The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4). The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto. Burne Engineering Services, Inc Bidder'sCOmnanv Name (please print or type) Signature of Bidder Pranvera DeSafey Print Name Operations Manager Title N/A DOORS ID THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. City Council 23 — 284 8/4/2026 Burne Engineering operates a standard fleet of vehicles that are not subject to the provisions outlined in the referenced regulation. Our fleet vehicles do not contain diesel trucks, off-road engines, etc. Therefore, Burne Engineering is exempt from this Title 13, California Code of Regulations, Division 3, Chapter 9. City Council 23 — 285 8/4/2026 CITY OF SANTA ANA ATTACHMENT G CARB FLEET COMPLIANCE CERTIFICATION Bidder hereby acknowledges that they have reviewed the California Air Resources Board's policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the "Regulation"). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder's fleet, and/or that of their subcontractor(s) ("Fleet") is true and correct: u The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto. F1 The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. u Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third-party correspondence or vendor bids). u The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4). X The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto. Geocon Consultants, Inc. Bidder's Company Name (please print or type) S'nature of Bidder Josh Ewert, PG Print Name Vice President Title N/A DOORS ID THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 286 8/4/2026 <0-1r) GEOCON CARB FLEET COMPLIANCE CERTIFICATION Geocon is exempt because we will not be using any off-road vehicles or even diesel-fueled vehicles for this project.The only vehicles we're likely to use are trucks running on unleaded gasoline. City Council 23 — 287 8/4/2026 �l CITY OF SANTA ANA ATTACHMENT G CARB FLEET COMPLIANCE CERTIFICATION Bidder hereby acknowledges that they have reviewed the California Air Resources Board's policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the "Regulation"). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder's fleet, and/or that of their subcontractor(s) ("Fleet") is true and correct: u The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto. F1 The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. u Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third-party correspondence or vendor bids). u The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4). X The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto. OPTIME CONSULTING GROUP Bid ?.Co any Name (please print or type) Si na ure idder KAMRAN AMINI Print Name Principal Title N/A DOORS ID THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 288 8/4/2026 C TIME nsu lting group June 29, 2025 OPTIME Consulting Group 7244 Hillside Ave, Unit 201 Los Angeles, CA 90046 To Whom It May Concern, Optime Consulting Group owns no off-road diesel equipment. Any gear we bring to the project will be electric or, if needed, rented equipment; we will operate no diesel off-road units, so Title 13 CCR§2449 does not apply, and no DOORS fleet ID is required. Sincerely, Optime Consulting Group Kamran Amini, Ph.D., P.E. Principal & Senior Consultant KAmini@OptimeCG.com Phone: +1 (216) 577 — 4173 City Council 23 — 289 8/4/2026 CITY OF SANTA ANA ATTACHMENT H STATEMENT REGARDING COMMUNITY WORKFORCE AGREEMENT (CWA) REQUIREMENTS This is to certify that the undersigned Proposer and subconsultants have read and undertand the CWA entered into by and between the City of Santa Ana, Los Angeles/Orange Counties Building and Construction Trades Council, and the signatory Craft Councils and Local Unions, effective as of June 6, 2023. The Undersigned Proposer hereby agrees to comply with all terms and conditions of the CWA, and are capable of completing construction of the project continuously, without interruptions or delays. If awarded any work covered by the CWA, Proposer will also be required to sign a Letter of Assent that appears as Attachment A to the CWA documents. Signed: /J Title: President Firm: Dokken Engineering Date: 07/08/2025 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 290 8/4/2026 CITY OF SANTA ANA ATTACHMENT H STATEMENT REGARDING COMMUNITY WORKFORCE AGREEMENT (CWA) REQUIREMENTS This is to certify that the undersigned Proposer and subconsultants have read and undertand the CWA entered into by and between the City of Santa Ana, Los Angeles/Orange Counties Building and Construction Trades Council, and the signatory Craft Councils and Local Unions, effective as of June 6, 2023. The Undersigned Proposer hereby agrees to comply with all terms and conditions of the CWA, and are capable of completing construction of the project continuously, without interruptions or delays. If awarded any work covered by the CWA, Proposer will also be required to sign a Letter of Assent that appears as Attachment A to the CWA documents. Signed: Title: Operations Manager Firm: Burne Engineering Services, Inc Date: 06/27/2025 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 291 8/4/2026 CITY OF SANTA ANA ATTACHMENT H STATEMENT REGARDING COMMUNITY WORKFORCE AGREEMENT (CWA) REQUIREMENTS This is to certify that the undersigned Proposer and subconsultants have read and undertand the CWA entered into by and between the City of Santa Ana, Los Angeles/Orange Counties Building and Construction Trades Council, and the signatory Craft Councils and Local Unions, effective as of June 6, 2023. The Undersigned Proposer hereby agrees to comply with all terms and conditions of the CWA, and are capable of completing construction of the project continuously, without interruptions or delays. If awarded any work covered by the CWA, Proposer will also be required to sign a Letter of Assent that appears as Attachment A to the CWA documents. Signed: Title: Josh Ewert, PG I Vice President Firm: Geocon Consultants, Inc. Date: June 30, 2025 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 292 8/4/2026 CITY OF SANTA ANA ATTACHMENT H STATEMENT REGARDING COMMUNITY WORKFORCE AGREEMENT (CWA) REQUIREMENTS This is to certify that the undersigned Proposer and subconsultants have read and undertand the CWA entered into by and between the City of Santa Ana, Los Angeles/Orange Counties Building and Construction Trades Council, and the signatory Craft Councils and Local Unions, effective as of June 6, 2023. The Undersigned Proposer hereby agrees to comply with all terms and conditions of the CWA, and are capable of completing construction of the project continuously, without interruptions or delays. If awarded any work covered by the CWA, Proposer will also be required to sign a Letter of Assent that appears as Attachment A to the CWA documents. /. A . . Signed: - L Title: Principal Firm: Optime Consulting Group Date: 6/29/2025 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 293 8/4/2026 CITY OF SANTA ANA ATTACHMENT I SAM.GOV UEI VERIFICATION On April 4, 2022, the federal government stopped using the DUNS Number to uniquely identify entities. Now, entities doing business with the federal government use the Unique Entity ID created in SAM.gov. They no longer have to go to a third-party website to obtain their identifier. This transition allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government. This RFP includes federal funding, and as such, the proposer must provide verification of their SAM.gov UEI and registration status. Please attach your entity's registration from SAM.gov, including UEI and active registration status. Proposer's UEI: DDLGPKSSAGQ7 SAM.gov Registration Expiration Date: 12/13/2025 City Council 23 — 294 8/4/2026 Last updated by Amber Smith on Dee 13,2024 ai 01.33 PH DOKKEN ENGINEERING �!!SAM*Gov® DOKKEN ENGINEERING Unique Entity ID CAGE/NCAGE Purpose of Registration DDLGPKSSAGQ7 1D7N3 All Awards Registration Status Expiration Date Active Registration Dec 13,2025 Physical Address Mailing Address 110 Blue Ravine RD 110 Blue Ravine RD STE 200 STE 200 Folsom,California 95630-4713 Folsom,California 95630-4713 United States United States tion Doing Business as Division Name Division Number (blank) (blank) (blank) Congressional District State/Country of Incorporation URL California 03 California/United States (blank) Registration Dates Activation Date Submission Date Initial Registration Date Dec 17,2024 Dec 13,2024 Jun 1,2000 Entity Dates Entity Start Date Fiscal Year End Close Date Jun 20,1986 Dec 31 Immediate Owner CAGE Legal Business Name (blank) (blank) Highest Level Owner CAGE Legal Business Name (blank) (blank) Executive Compensation In your business or organization's preceding completed fiscal year,did your business or organization(the legal entity to which this specific SAM record, represented by a Unique Entity ID,belongs)receive both of the following: 1.80 percent or more of your annual gross revenues in U.S.federal contracts, subcontracts,loans,grants,subgrants,and/or cooperative agreements and 2.$25,000,000 or more in annual gross revenues from U.S.federal contracts, subcontracts,loans,grants,subgrants,and/or cooperative agreements? No Does the public have access to information about the compensation of the senior executives in your business or organization(the legal entity to which this specific SAM record,represented by a Unique Entity ID,belongs)through periodic reports filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934(15 U.S.C.78m(a),78o(d))or section 6104 of the Internal Revenue Code of 1986? Not Selected Proceedings Questions Is your business or organization,as represented by the Unique Entity ID on this entity registration,responding to a Federal procurement opportunity that contains the provision at FAR 52.209-7,subject to the clause in FAR 52.209-9 in a current Federal contract,or applying for a Federal grant opportunity which contains the award term and condition described in 2 C.F.R.200 Appendix XII? No Does your business or organization,as represented by the Unique Entity ID on this specific SAM record, have current active Federal contracts and/or grants with total value(including any exercised/unexercised options)greater than$10,000,000? Not Selected Within the last five years,had the business or organization(represented by the Unique Entity ID on this specific SAM record)and/or any of its principals,in connection with the award to or performance by the business or organization of a Federal contract or grant,been the subject of a Federal or State(1) criminal proceeding resulting in a conviction or other acknowledgment of fault;(2)civil proceeding resulting in a finding of fault with a monetary fine,penalty, reimbursement,restitution,and/or damages greater than$5,000,or other acknowledgment of fault;and/or(3)administrative proceeding resulting in a finding of fault with either a monetary fine or penalty greater than$5,000 or reimbursement,restitution,or damages greater than$100,000,or other acknowledgment of fault? Not SelecteCity Council 23 —295 8/4/2026 Mai,20,2025 03:30:47 PM GMT https://smec.gov/entity/DDLGPKSSAGQ7/coreData.�status=mtll Page l of 3 Last updated by Amber Smith on Dee 13,2024 at 01.33 PH DOKKEN ENGINEERING Active Exclusions Records? No uthorizatiomw I authorize my entity's non-sensitive information to be displayed in SAM public search results: Yes Entity Types 3 Business Types Entity Structure Entity Type Organization Factors Corporate Entity(Not Tax Exempt) Business or Organization (blank) Profit Structure For Profit Organization Socio-Economic Types Check the registrant's Reps&Certs,if present,under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small business concern.Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration. king ncial Inform", I Accepts Credit Card Payments Debt Subject To Offset No No EFT Indicator CAGE Code 0000 1D7N3 Electronic Funds Transfer Account Type Routing Number Lock Box Number Checking *******27 (blank) Financial Institution Account Number JPMORGAN CHASE BANK,NA *******33 Automated Clearing House Phone(U.S.) Email Phone(non-U.S.) 8134323700 (blank) (blank) Fax (blank) Remittance Address DOKKEN ENGINEERING 110 Blue Ravine ROAD,Suite 200 Folsom,California 95630 United States Taxpayer Information EIN Type of Tax Taxpayer Name *****9664 Applicable Federal Tax DOKKEN ENGINEERING Tax Year(Most Recent Tax Year) Name/Title of Individual Executing Consent TIN Consent Date 2021 Chairman Dec 13,2024 Address Signature 110 Blue Ravine RD STE 200 RICHARD DOKKEN Folsom,California 95630 Points of Contact Accounts Receivable POC 0 Amber Smith asmi580642 It o 7 l 23 -296 8/4/2026 916858064 y Mai,20,2025 03:30:47 PM GMT https://smec.gov/entity/DDLGPKSSAGQ7/coreData.�status=mtll Page 2 of 3 Last updated by Amber Smith on Dee 13,2024 ai 01.33 Alf DOKKEN ENGINEERING Electronic Business 110 Blue Ravine ROAD,Suite 200 Cathy Chan Folsom,California 95630 cchan@dokkenengineering.com United States 9168580642 CATHY CHAN 100 Blue Ravine ROAD,Suite 200 cchan@dokkenengineering.com Folsom,California 95630 9168580642 United States Government Business 1. 110 Blue Ravine ROAD,Suite 200 Camran Sadeghi Folsom,California 95630 csadeghi@dokkenengineering.com United States 9168580642 John Klemunes,President 110 Blue Ravine ROAD,Suite 200 jklemunes@dokkenengineering.com Folsom,California 95630 9168580642 United States Past Performance 110 Blue Ravine ROAD,Suite 200 RICHARD DOKKEN,Chairman Folsom,California 95630 radokken@demail.com United States 9168580642 RICHARD LIPTAK,CEO 110 Blue Ravine ROAD,Suite 200 rliptak@demail.com Folsom,California 95630 9168580642 United States NAICS Codes Primary NAICS Codes NAICS Title Yes 541330 Engineering Services Size Metrics IGT Size Metrics Annual Revenue(from all IGTs) (blank) Worldwide Annual Receipts(in accordance with 13 CFR 121) Number of Employees(in accordance with 13 CFR 121) $33,562,026.00 153 Location Annual Receipts(in accordance with 13 CFR 121) Number of Employees(in accordance with 13 CFR 121) (blank) (blank) Industry-Specific Barrels Capacity Megawatt Hours Total Assets (blank) (blank) (blank) ylectronic Data Interchange(EDI)Information This entity did not enter the EDI information Emir- This entity does not appear in the disaster response registry. City Council 23 —297 8/4/2026 Mai,20,2025 03:30:47 PM GMT https://smec.gov/entity/DDLGPKSSAGQ71coreData.�status=mtll Page 3 of 3 CITY OF SANTA ANA ATTACHMENT J CERTIFICATE REGARDING DEBARMENT, SUSPENSION, INEGIBILITY AND VOLUNTARY EXCLUSION This certification is required by the regulations implementing Executive Order 12549, as amended, Nonprocurement Debarment and Suspension, 2 CFR Part 2998, Subpart C, Responsibilities of Participants Regarding Transactions. The regulations were published as Part VII of the May 26, 1988, Federal Register(Pages 19160-19211), and as subsequently amended in 81 Federal Register 25585. (Before completing certification, read instructions which are an integral part of certification) 1. Pursuant to 2 CFR 180.335, the prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently excluded or disqualified; b. Have not been convicted within the preceding three years of any of the offenses listed in 2CFR 180.800(a) or had a civil judgment rendered against them for one of those offenses within that time period. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses listed in 2 CFR 180.800(a);and d. Have not had one or more public transactions (Federal, State or local) terminated within the preceding three years for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Dokken Engineering Consultant John A. Klemunes Jr., PE, President Name and Title of Official Authorized to Certify On Behalf of the Consultant 07/08/2025 Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 23 — 298 8/4/2026 CITY OF SANTA ANA ATTACHMENT K FEDERAL FUNDING REQUIREMENTS — CALTRANS FORMS (Refer to the following Forms) City Council 23 — 299 8/4/2026 Local Assistance Procedures Manual Exhibit 10-01 Consultant Proposal DBE Commitment EXHIBIT 10-01 CONSULTANT PROPOSAL DBE COMMITMENT 1. Local Agency: City of Santa Ana 2.Contract DBE Goal: 4% 3. Project Description: Bridge Preventative Maintenance Program for eight(8)bridges 4. Project Location: Various Locations in Santa Ana 5. Consultant's Name: Dokken Engineering,Inc. 6. Prime Certified DBE: 7. Description of Work,Service,or Materials 8. DBE a Supplied Certification 9. DBE Contact Information 10. DBE /o Number Burne Engineering,Inc. Structures Design 39259 5137 Golden Foothill Pkwy,Suite 100 6% El Dorado Hills,CA 95762 Local Agency to Complete this Section 17. Local Agency Contract Number: 11.TOTAL CLAIMED DBE PARTICIPATION 6 18. Federal-Aid Project Number: Consultant's Ranking after Evaluation: IMPORTANT:Identify all DBE firms being claimed for credit, Local Agency certifies that all DBE certifications are valid and information on regardless of tier.Written confirmation of each listed DBE is this form is complete and accurate. required. AdZL 07/08/2025 21. Local Agency Representative's Signature 22• Date 02. Preparer's Signature 13. Date John A.Klemunes Jr.,PE (916)858-0642 23. Local Agency Representative's Name 24. Phone 14. Preparer's Name 15.Phone President 25. Local Agency Representative's Title 16. Preparer's Title DISTRIBUTION: Original—Included with consultant's proposal to local agency. ADA Notice: For individuals with sensory disabilities,this document is available in alternate formats. For information call(916)654-6410 or TDD(916)654- 3880 or write Records and Forms Management,1120 N Street,MS-89,Sacramento,CA 95814. LPP 18-01 Page 1 of 2 City Council 23 — 300 g/* &v 2019 Local Assistance Procedures Manual Exhibit 10-02 Consultant Contract DBE Commitment EXHIBIT 10-02 CONSULTANT CONTRACT DBE COMMITMENT 1. Local Agency: City of Santa Ana 2.Contract DBE Goal: 4% 3. Project Description: Bridge Preventative Maintenance Program for eight (8) bridges 4. Project Location: Various Locations in Santa Ana 5. Consultant's Name: Dokken Engineering 6. Prime Certified DBE: ❑ 7.Total Contract Award Amount: $757,183 8.Total Dollar Amount for ALL Subconsultants: $167,833 9.Total Number of ALL Subconsultants: 3 10. Description of Work,Service,or Materials 11. DBE 13. DBE Supplied Certification 12. DBE Contact Information Dollar Number Amount Burne Engineering,Inc. Structures Design 39259 5137 Golden Foothill Pkwy,Suite 100 $48,183 El Dorado Hills,CA 95762 Local Agency to Complete this Section 20. Local Agency Contract $48,183 NiimhAr 14.TOTAL CLAIMED DBE PARTICIPATION 21. Federal-Aid Project Number: 22. Contract Execution 6 % nata. Local Agency certifies that all DBE certifications are valid and information on IMPORTANT: Identify all DBE firms being claimed for credit, this form is complete and accurate. regardless of tier.Written confirmation of each listed DBE is required. 14d07/08/2025 23. Local Agency Representative's Signature 24. Date 19. Preparer's Signature 16. Date John A.Klemunes Jr.,PE (916)858-0642 25. Local Agency Representative's Name 26. Phone 17.Preparer's Name 18. Phone President 27. Local Agency Representative's Title 19.Preparer's Title DISTRIBUTION: 1. Original—Local Agency 2. Copy—Caltrans District Local Assistance Engineer(DLAE). Failure to submit to DLAE within 30 days of contract execution may result in de-obligation of federal funds on contract. ADA Notice: For individuals with sensory disabilities,this document is available in alternate formats. For information call(916)654-6410 or TDD(916)654- 3880 or write Records and Forms Management,1120 N Street,MS-89,Sacramento,CA 95814. Page 1 of 2 City Council 23 — 301 8/4?Z02114,2015 z z z a z ¢ o. � w m z � yFF 7 w c oc" o � _ Lai o G V O C o= � F 2 �lvyaay lwvawvvnnug o auueld Iquawvv,leug ueld Iquawuo,nug a,cuossy « Z,a uela le�uawuo inug,vryaS a auueldledlaul,d ua5evew 1e]uawu.—H V Z z——la lu,uawuo inug,v!uas /peag vluawuv,lnug I CN 19 z xalulgaaf O 00 Y 00 � �allu,ad/(Itlg C ❑V3--s z,aa�la�g��nslssv z—.12.gal o—V Z,aaol2.3 loas Z,aaal2ag — — a,claossy/peag aXpug ,gd•sale,ow eI—geq Z--N.g a,claossy/peag.(e.wpeoy o egg•weyeurymig-2P w ,V8 w ga/tla .ga•�ew,coo�a�aas ol aSaeNJ u!Iudnui�d xgd•!aeuauy sal,ey� - - ,aseeew aaia,a rgd',ap.—H pa qy!) O } 2 � O 25 EE 7 _ L ¢ tj F F �z Aw o U ® y U Q Q v o 0 Z Q 0 T R H � W O O Z V W C F � z O F F F �oz LC — F� 00 F 2 Il uelaluyaay bulAe�a I ueuluyaoy smm-a Z m �Iuyaay UtltlJ�S z m 2 as uibugzue�slssy P—MN ssna auang i�u'I _ _ Q F CN o c N 1H L—L F N V FAO C F� 00 F 2 .,aanlan��nlnas z F > �ue�Insuo� Z sWsagsy payq.�a� ° Z LMdl lueynsuo� so�sagsy payiya� 8uissaaoad paoM 1suelaad5 SID �s!$oloaN�aa[oad asl5oloa�.w ryas r 2 E F = o 0 3= O Co _ E F E > o 2 N lz V Ta W w F F F xz O � Az 0 w a ® U Y U EXHIBIT 5 AGREEMENT WITH DOKKEN ENGINEERING TO PROVIDE BRIDGE PREVENTATIVE MAINTENANCE SERVICES THIS AGREEMENT is made and entered into on this 4th day of August, 2026 by and between Dokken Engineering ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On June 5, 2025, the City issued Request for Proposals ("UP") No. 25-081A, by which it sought Contractors to provide Bridge Preventative Maintenance Services. B. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 25-081A. The negotiated scope is attached as Exhibit A. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed$572,935, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH)transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance Page l of 15 City Council 23 — 304 8/4/2026 EXHIBIT 5 set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a two (2) vear term with the option for the City to grant up to three(3), one-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on"public works" and"maintenance"projects. If the services being performed are part of an applicable "public works" or"maintenance"project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in Page 2 of 15 City Council 23 — 305 8/4/2026 EXHIBIT 5 any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Insurance requirements attached hereto as Exhibit C and incorporated by reference. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and(2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify,hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence,recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement,including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created Page 3 of 15 City Council 23 — 306 8/4/2026 EXHIBIT 5 pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b)is,through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE a. The recipient or subrecipient must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award, and administration of contracts. No employee, officer, agent, or board member with a real or apparent conflict of interest may participate in the selection, award, or administration of a contract supported by the Federal award. A conflict of interest includes when the employee, officer, agent, or board member, any member of their immediate family, their partner, or an organization that employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from an entity considered for a contract. An employee, officer, agent, and board member of the recipient or subrecipient may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors. However, the recipient or subrecipient may set standards for situations where the financial interest is not substantial or a gift is an unsolicited item of nominal value. The recipient's or subrecipient's standards of conduct must also provide for disciplinary actions to be applied for violations by its employees, officers, agents, or board members. b. If the recipient or subrecipient has a parent, affiliate, or subsidiary organization that is not a State, local government, or Indian Tribe, the recipient or subrecipient must also maintain written standards of conduct covering organizational conflicts of interest. Organizational conflicts of interest mean that because of relationships with a parent company, affiliate, or subsidiary organization,the recipient or subrecipient is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization. Page 4 of 15 City Council 23 — 307 8/4/2026 EXHIBIT 5 c. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. d. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. e. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution £ The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest,it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to,identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. g. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (d) and(e) above. 13. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed,religion, sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Page 5 of 15 City Council 23 — 308 8/4/2026 EXHIBIT 5 Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event,Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar,nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be Page 6 of 15 City Council 23 — 309 8/4/2026 EXHIBIT 5 determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. FEDERAL REGULATIONS Contractor shall comply with all applicable contractual provisions required by the United States Office of Management and Budget (OMB), as set for the in 2 CRF Part 200, whether or not expressly set forth in this document, including but not limited to those provisions set forth below. Notwithstanding, anything to the contrary herein, including without limitation , the language in this Agreement, the actual language contained in federal statutes, federal regulations, federally promulgated materials and state statutes, shall control in determining any obligations under federal law in the event of a conflict with any terms, language or provisions contained in this Agreement. Contractor shall not perform any act,fail to perform any act,or refuse to comply with any requests, which would cause City to be in violation of the federal terms and conditions. a. Federal Regulations—Recipient must comply with the government cost principles,uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 180 of the Code of Federal Regulations. b. Debarment and Suspension — As required by Executive Orders 12549 and 12689, and 2 CFR §200.214 and codified in 2 CFR Part 200, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. C. Audit Records —With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours. Page 7 of 15 City Council 23 — 310 8/4/2026 EXHIBIT 5 d. Reports—Recipient shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) — All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. f. Americans with Disabilities Act of 1990 — (ADA) Recipient must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. g. Political Activity—None of the funds, materials,property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". h. No Lobbying — Recipient will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Amendment(31 U.S.C. 1352,et seq.),and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Non-Discrimination and Equal Opportunity —Recipient will comply,and all its contractors (or subrecipients)will comply,with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title 11 of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended Page 8 of 15 City Council 23 — 311 8/4/2026 EXHIBIT 5 by Executive Order No. 11375. j. Equal Employment Opportunity — Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. k. Public Contracts Code — Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. 1. Copeland "Anti-Kickback" Act — Recipient will comply, and all its contractors (or subrecipients)will comply,with all requirements of the Copeland"Anti-Kickback"Act(40 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. in. Davis-Bacon Act — Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. n. Work Hours and Safety —Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. o. Clean Air Act — I. The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq. 2. The contractor agrees to report each violation to CITY and understands and agrees that the CITY will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. 3. The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. p. Energy and Conservation —Recipient will comply, and all its contractors(or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable. q. Waste Disposal — Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. r. Patent Rights—Recipient agrees that the Department of Homeland Security shall have the Page 9 of 15 City Council 23 — 312 8/4/2026 EXHIBIT 5 authority to seek patent rights for any process,product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other implementing regulations, as applicable. S. Copyright — Recipient may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and City reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose: (1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government's, SAA's and City's rights identified above must be conveyed to the publisher and the language of the publisher's release form must ensure the preservation of these rights. t. Equal Employment in Construction Contracts — Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the performance of this contract, the contractor agrees as follows: (1)The contractor will not discriminate against any employee or applicant for employment because of race, color,religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race,color,religion, sex, sexual orientation,gender identity,or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2)The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions Page 10 of 15 City Council 23 — 313 8/4/2026 EXHIBIT 5 discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules,regulations,and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph(1) and the provisions of paragraphs (1) through(8)in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. U. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment—Recipient will comply, and all its contractors (or subrecipients)will comply, with all requirements under Uniform Guidance 2 CFR §200.216. Recipient will comply with FEMA Policy 405-143-1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunications Equipment or Services (Interim), which prohibits grant recipients and Page l l of 15 City Council 23 — 314 8/4/2026 EXHIBIT 5 subrecipients from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment: (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (2) For the purpose of public safety, security of government facilities,physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation,Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company(or any subsidiary or affiliate of such entities). (3) Telecommunications or video surveillance services produced by such entities or using such equipment. (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. V. Domestic Preferences for Procurements/Subcontracts — Recipient will comply, and all its contractors (or subrecipients)will comply, with all requirements under Uniform Guidance 2 CFR §200.322. Recipient shall comply with the federal and recipient standards in the award of any subcontracts. For purposes of this Agreement, subcontracts shall include but not be limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts. Recipient shall ensure that the terms of this Agreement with the CITY are incorporated into all Subcontractor Agreements. The recipient shall submit all Subcontractor Agreements to the CITY for review prior to the release of any funds to the subcontractor. The recipient shall withhold funds to any subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor Agreement. (1) Recovered Materials Recipient shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired competitively within a timeframe providing for compliance with the contract performance Page 12 of 15 City Council 23 — 315 8/4/2026 EXHIBIT 5 schedule; Meeting contract performance requirements; or at a reasonable price. Information about this requirement, along with the list of EPA-designated items, is available at EPA's Comprehensive Procurement Guidelines webpage: https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act. (2) Domestic Preference for Procurements Recipient should, to the greatest extent practicable, provide a preference for the purchase,acquisition,or use of goods,products,or materials produced in the United States. This includes,but is not limited to iron, aluminum, steel, cement, and other manufactured products. For purposes of this clause: Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. Manufactured products mean items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. W. Termination for Cause and Convenience — Should recipient fail for any reason to comply with the contractual obligations of this agreement within the time specified by this Agreement, the CITY reserves the right to terminate the Agreement, reserving all rights under state and federal law. X. Contractual/Legal Remedies for Breach of Contract— Should recipient fail for any reason to comply with the contractual obligations of this Agreement and/or willfully, knowingly or negligently breach any term, condition or requirement of the agreement, City may impose sanctions including but not limited to damages (liquidated damages and or penalties) and/or any other remedy available pursuant to the Agreement of the laws then in effect. 21. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Page 13 of 15 City Council 23 — 316 8/4/2026 EXHIBIT 5 City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-xx) P.O. Box 1988 Santa Ana, California 92702 To Contractor: Dokken Engineering Attention: Gabriel Hoxmeier 1450 Frazee Road, Suite100 San Diego, CA 92108 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 23. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. Page 14 of 15 City Council 23 — 317 8/4/2026 EXHIBIT 5 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA JENNIFER L. HALL ALVARO NUNEZ City Clerk City Manager APPROVED AS TO FORM: CONTRACTOR: SONIA R. CARVALHO DOKKEN ENGINEERING City Attorney By: . Kyle llesen y:John A.Klemunes,Jr. Assistant City Attorney Title: President RECOMMENDED FOR APPROVAL: cesav E Dan`eva Cesar E Barrera(Jul 23,2026 08:25:04 PDT) Rodolfo Rosas, P.E. Acting Executive Director Public Works Agency Page 15 of 15 City Council 23 — 318 8/4/2026 EXHIBIT 5 EXHIBIT A City Council 23 — 319 8/4/2026 Scope of Services4i� Bridge Preventative Maintenance Program RFP No.25-081A SCOPE OF SERVICES TASK 1 DESIGN DEVELOPMENT(30% PLANS) Task 1.1 Project Coordination Dokken Engineering's project management will include regular virtual meetings, in-person deliveries, presentation of work products, development and monitoring of action items, monthly progress reports, work progress monitoring, budget monitoring, coordination and communication.Twelve (12) Monthly Project Delivery Team (PDT) meetings will be held with City staff and other representatives, as necessary,to discuss work progress,decisions made,schedule and considerations for the City. The Dokken Project Manager will work closely with the City Project Manager and continuously inform the City Project Manager of all project activities. The duration of the project management effort is expected to be continuous through completion of the job. Project management will include: leading, directing and monitoring the Dokken team; preparing for, attending,and documenting team meetings and action items;preparing,coordinating,and maintaining a critical path method schedule; preparing monthly progress reports, invoices and specific work completed; and miscellaneous coordination and support. The Dokken team will document key project decisions, assumptions, and action items in a centralized tracking system to ensure continuity throughout the project lifecycle and to support audit readiness for federally funded projects. Coordination—Close contact will be maintained between the Dokken Project Manager, all subconsultants, the City Project Manager, project personnel, and regulatory agencies.The Dokken Project Manager will act as the principal liaison between the City and staff at Dokken. Project coordination will include support for Federal-aid process compliance, including assistance with tracking key authorization milestones (e.g., E-76 requests), documentation requirements, and coordination of information necessary for Local Assistance approvals. Subconsultant coordination will include scope alignment, schedule integration, review of deliverables, and verification of consistency with overall project objectives and regulatory requirements. The Dokken Project Manager will coordinate internal quality control reviews across all disciplines to ensure consistency, completeness, and adherence to project standards prior to submittal. Communication — Effective communication through in-person visits, focused meetings, telephone calls and a-mails to the City will be performed to discuss specific project issues by the Project Manager. Regular communication with team members, the City and other agency personnel will be facilitated through the Dokken Project Manager. Progress reports will be submitted monthly to the City.These reports will include the work performed during that period, a discussion of issues/decisions, recommendations to address issues, budget status, and anticipated work for the following month. The progress report will be submitted with the monthly invoice. Dokken's Project Manager is responsible for maintaining cost control for each task, including our subconsultants. Project Schedule-Dokken will provide and maintain a detailed Milestone Schedule for the bridge and a less detailed program wide Microsoft Project Schedule. The Milestone Schedule is a simple one page schedule to assist in project communication Dokken's Project Manager will closely monitor the schedules and discuss updates with the City Project Manager. Task 1.1 Deliverables:Monthly Progress Report and Invoice;Meeting Agendas and Minutes;Action Item Lists;RFA and HBP Funding Support Information;Project Schedule TASK 1.2 RECORDS RESEARCH Dokken Engineering will research all information pertinent to the project such as existing field conditions, as-built plans and record drawings right-of-way and parcel data, and all future improvement plans adjacent to or affecting the project site. Dokken Engineering will identify all existing and proposed facilities within the project limits and potential conflicts. TASK 1.3 ENVIRONMENTAL CLEARANCE Task 1.3.1 Preliminary Environmental Study(PES) Dokken will prepare a draft PES Form and will coordinate with Caltrans to setup a field review prior to approval of the PES Forms.The PES Form will include an environmental study area map as well as an environmental constraints analysis to identify key environmental impacts that could occur during construction. Once the draft PES Form is completed, it will be reviewed ��0NRi)E N 23 - 320 8/4/2®"1 ENGINEERING Scope of Services4i� Bridge Preventative Maintenance Program RFP No.25-081A by the City and Caltrans. The PES form will outline the recommended federal environmental documentation, technical studies,surveys,approvals,agency coordination,and permits required for the Project. Task 1.3.1 Deliverables:Preliminary Environmental Study TASK 1.3.2 Field Investigations and Hazardous Material Surveys Geocon and Dokken will assess each of the eight bridge locations(the sites)within the City. TASK 1.3.2.1 Phase I Initial Site Assessment(ISA) Dokken will perform an Initial Site Assessment (ISA)will be to determine the potential presence of environmental concerns and contaminated properties at the sites that may impact maintenance at each location. The primary purpose of the ISA is to assess the sites for the potential presence of recognized environmental conditions(RECs) (i.e., levels of hazardous substances and/or petroleum products warranting regulatory cleanup action) and the uses and conditions at properties and facilities in the site vicinities with the potential to cause(or have caused)an REC at the sites. For the purposes of this ISA,the "vicinity" of the sites is defined as properties/facilities within 1 8 mile of the sites.The ISA will be performed in general accordance with the ASTM International (ASTM) Designation E 1527-21 Standard Practice for Environmental Site Assessments: Phase 1 Environmental Site Assessment Process. Potential environmental concerns and contaminated properties that are determined to potentially pose a significant impact to the planned improvements would be further evaluated during a subsequent(Phase II) Preliminary Site Investigation (PSI). As part of the Phase I ISA, Dokken will perform the following services including: • Perform a reconnaissance of the sites to assess for the presence,or make visual observations of indicators of the potential presence, of RECs on the sites.These indicators may include 55-gallon drums,underground and aboveground storage tanks,chemical containers, waste storage and disposal areas,industrial facilities,discolored surficial soils,electrical transformers that may contain polychlorinated biphenyls,and areas conspicuously absent of vegetation.If access is unavailable to any portions of the sites,our ability to complete the assessment described herein may be hindered. Assessment of the sites for wetlands, asbestos-containing building materials, lead- containing paint, lead in drinking water, radon, methane gas,and naturally occurring substances such as arsenic and asbestos are not included in the ISA services. • Perform a visual survey of adjoining and adjacent properties from the sites and from public thoroughfares to observe general types of land use and conditions surrounding the sites. • Review the Standard Environmental Records Sources: Federal and State as referenced in ASTM Designation E 1527-21 to obtain information regarding the potential presence of hazardous substances and/or petroleum products on the sites or on properties within the approximate minimum search distance specified for each source,reviewing reasonably ascertainable regulatory agency files for the sites and documented hazardous substance and/or petroleum product release locations near the sites.The sources for these files could include the local department of environmental health, the California Regional Water Quality Control Board, and the California Department of Toxic Substances Control. • Review pertinent and reasonably ascertainable information sources to evaluate physiographic,geologic,and hydrogeologic conditions in the vicinity of the sites. • Review and interpret reasonably ascertainable historical aerial photographs to obtain information concerning the historical use of the sites and adjacent properties. • Review historical United States Geological Survey topographic maps to obtain information relative to the topography of the sites, as well as previous development and uses of the sites and properties located in the vicinity of the sites. • Review documents provided by the Client.Potentially useful documents may include geotechnical,geologic,and environmental reports, site plans,plot plans,and correspondence with regulatory agencies. • Prepare a report summarizing the findings of the ISA for the sites and qualitatively describing existing,or the potential for,RECs on the sites. TASK 1.3.2.2 Phase II Preliminary Site Investigation (PSI)Report This work is NOT included in this scope. Task 1.3.3 Natural Environmental Study(Minimal Impacts) A Dokken biologist will conduct fieldwork in order to assess the presence/absence of sensitive biological resources (e.g., species or habitats), or to determine the potential for occurrence of such resources. A literature search will be conducted. The location of any sensitive biological resources in the study area, including plants and plant communities, will be mapped. Surveys will be timed for the appropriate season,e.g. plant surveys during the blooming season. A Natural Environment Study(Minimal Impacts)(NES(MI))in the current Caltrans format will be prepared.The field methods will be described along with the field survey and literature search results. Plant and animal species observed will be listed, along with a general description of vegetative communities. Sensitive resources found will be mapped and evaluated in the NES(MI).The report will contain tables describing sensitive species and their habitats that are present or potentially present; ]DONNE N 23 - 321 8/4/2@"2 E N G I N E E R I N G Scope of Services4i� Bridge Preventative Maintenance Program RFP No.25-081A it will identify and assess project impacts on the existing biological resources, including any sensitive species. Mitigation measures will be included as necessary. Task 1.3.3 Deliverables:Natural Environment Study(Minimal Impacts) Task 1.3.4 Cultural Resources/Section 106 Compliance BPMP activities are oftentimes considered a "screened undertaking" and may be exempt from the Caltrans Section 106 of the National Historic Preservation Act(NHPA)compliance process. Task 1.3.4.1 Section 106 Compliance—Screened Undertaking Dokken will coordinate with Caltrans to determine if the proposed project activities qualify for a screened undertaking,which many involve some preliminary research, including a records search through the California Historical Resources Information System (CHRIS), Native American consultation, and a pedestrian survey. This task assumes that no cultural resources that require recordation and evaluation for the National Register of Historic Places will be identified within the APE. Although the project may qualify for a CEQA exemption which does not require CEQA Native American consultation,should the City request it,Dokken can assist with the preparation of Project Notification Letters,per California Public Resources Code (PRC) §21080.3.1 (also referred to as AB S2). Dokken can assist the City with subsequent Native American consultation meetings, requests,and recommendations conducted under both Section 106 of the NHPA and PRC§21080.3.1(AB 52). Task 1.3.4.1 Deliverables:Historic Property Survey/Archaeological Survey Report Task 1.3.4.2 Section 106 Compliance—Full Report(OPTIONAL) Should Caltrans not agree that the project qualifies as a screened undertaking, Dokken will conduct Section 106 of the NHPA cultural resource identification efforts.These efforts include delineation of an Area of Potential Effects(APE),Native American Heritage Commission Sacred Lands File Search, CHRIS records search, historical research, Native American consultation, a pedestrian survey,and preliminary assessment of buried site potential within the APE.The results of the identification efforts will be documented in an Archaeological Survey Report(ASR)and Historic Property Survey Report(HPSR). Task 1.3.4.2 Deliverables:Record Search, Native American Consultation Log Task 1.3.5 Section 4(f)/Section 6(f) Documentation Dokken will coordinate with Caltrans and the City to verify that the project meets the definition of"temporary occupancy" for the purposes of completing the Section 4(f) and Section 6(f) documentation. Because the bridges are elevated over the parks and trails, except the W MacArthur Blvd bridge, the maintenance work does not conflict with the use of the parks or trails.A de minimis level of documentation is not anticipated.A letter report or memorandum will be prepared to document the findings and concurrence on the temporary occupancy finding will be requested from the official with jurisdiction over the parks and trails. Task 1.3.5 Deliverables:Section 4(f)and Section 6(f)Documentation Task 1.3.6 Water Quality Assessment Memorandum Dokken will prepare a Water Quality Assessment Report to address the potential for project impacts on water quality based on current Caltrans guidelines (Environmental Handbook Volume 1, Chapter 9, Water Quality). The report will discuss the waters within the project areas and the receiving waters conditions, objectives, and beneficial uses as well as Caltrans standard best management practices (BMPs) and project design features required in accordance with the current Caltrans Statewide Storm Water Management Plan.This scope and fee assumes that a full Water Quality Assessment Report will not be required by Caltrans. Task 1.3.6 Deliverables: Water Quality Assessment Memorandum Task 1.3.7 CEQA Notice of Exemption(NOE) Form and Evaluation Letter; NEPA Categorical Exclusion Based on identified type of maintenance work identified in the BPMP Plan and preliminary research, the proposed project qualifies for CEQA categorical exemption 15301 for existing facilities. Dokken Engineering will prepare a letter that evaluates whether there are any exceptions that would preclude the use of the CEQA exemption. If no exceptions exist,a CEQA Notice of Exemption (NOE)for will be prepared for the City to file NOE. Dokken will file the NOE with the State Clearinghouse.This scope and fee include the$50.00 filing fee. Dokken will work with Caltrans Local Assistance to prepare a Categorical Exclusion as the NEPA approval document for the project and will include avoidance, minimization and mitigation measures provided in the technical studies prepared. Task 1.3.7 Deliverables:Notice of Exemption(NOE)Form and Recommendation Letter TASK 1.4 REGULATORY PERMITS Rff]DO NE N 23 - 322 8/4/2@"3 E N G I N E E R I N G Scope of Services4i� Bridge Preventative Maintenance Program RFP No.25-081A TASK 1.4.1 Section 401 Waste Water Discharge Permit Below deck work is needed for spall repair; however, such maintenance work of existing, serviceable structures is typically exempt from Section 404 Clean Water Act permitting. Non-exempt work may be authorized under the Regional General Permit(RGP) Number 100 issued to the Orange County Flood Control Division by the Corps of Engineers.Coverage under the RGP requires the filing of a Notice of Intent to the Regional Water Quality Control Board for a Waste Water Discharge Permit and is included in this scope.The Orange County Public Works also has a Streambed Alteration Agreement with the California Department of Fish and Wildlife that authorizes OCPW to conduct routine maintenance, and it is assumed a Verification Request Form is necessary to submit to CDFW. Dokken will prepare the Verification Request Form or applications and pay associated permit fees. Dokken will submit the forms or applications directly to the agency,or to the City as required. Dokken will prepare and submit applications for encroachment permits for Orange County Flood Control District(OCFCD)or other regulatory agencies,and pay associated permit fees. Dokken will submit the forms or applications directly to the agency, or to the City as required. Task 1.4.1 Deliverables:RWQCB Notice of Intent and Waste Water Discharge Permit,OCFCD Encroachment Permit TASK 1.5 PRELIMINARY DESIGN TASK 1.5.1 Preliminary Design Concept Dokken will organize a kick-off meeting with the City staff to discuss the conceptual design plan, project goals and objectives, potential elements and issues, schedule, review of existing information,and conduction of a site investigation. The BPMP Plan includes eight(8) bridges where bridge preventive maintenance is to be performed. Dokken Engineering will field verify the applicability of the maintenance activities listed on the provided 2020 BPMP Plan.Along with the field review and record research, Dokken Engineering will identify any other maintenance work necessary on the listed bridges to bring them to current conformance with the Caltrans inspection criteria and standards. Based on the results and recommendations from the field review and records research,maintenance activities may get added or removed. The scope of this project will be based off the provided, listed maintenance activities. Activities may be added to or removed from the scope as authorized. TASK 1.5.2 BRIDGE DECK TESTING Two bridges(BR#55C0055-Main Street at Santiago Creek Channel and BR#55C0423-171h Street at Santa Ana River Channel) have been identified in the inspection reports and BPMP Plan to core the bridge deck and test for chloride content. This investigative work will be included in the scope of this task to determine recommendations based on chloride contents found. The recommendations for work activities may be added and included in the PS&E package as performed in Task 2 of this scope. For the 1973 Main Street bridge deck,twelve(12)4-inch-diameter cores,spaced at roughly one location per 1,300 ft2 will be extracted, and immediately reinstated with rapid-setting patch material to restore traffic by morning. Each core will be sectioned into two depth intervals (O—%in. and %-1%in.) and transferred to an AASHTO-accredited laboratory for ASTM C1152 acid-soluble chloride testing. A California-licensed professional engineer will analyze the chloride-versus-depth data and prepare a signed memorandum projecting remaining time to corrosion initiation and recommending appropriate preservation measures. For the 17th Street bridge, a structure flagged for more advanced distress, Optime will first complete a 100%delamination sounding and ground-penetrating-radar survey to delineate subsurface delamination and thickness variations across the 32,936 ft2 deck.Twenty(20)4-inch cores(about one per 1,650 ft2)will then be extracted, rapidly patched,and forwarded to the laboratory.All cores will be tested for chloride content in two discrete depth increments, and four strategically selected samples (two from a highly distressed zone and two from a sound zone) will undergo detailed petrographic examination in accordance with ASTM C856 to assess micro-cracking, aggregate quality, and air-void parameters. Findings from the nondestructive survey and laboratory analyses will be integrated into a PE-sealed report that includes a georeferenced deck-condition map and a decision matrix comparing methacrylate sealing,thin overlay,or partial-depth repair as the most cost-effective rehabilitation strategy. The Dokken Team will plan and implement traffic control measures necessary to safely perform field investigations,including coordination with appropriate agencies for lane closures, encroachment permit requirements, and preparation of traffic handling strategies consistent with MUTCD and local standards.Traffic control efforts will be tailored to minimize disruption to the traveling public while maintaining safe working conditions for field personnel. Task 1.5.2 Deliverables:Two(2)digital Bridge Deck Chloride Test Reports RffD ONNE N 23 - 323 8/4/2®"4 E N G I N E E R I N G Scope of Services4i� Bridge Preventative Maintenance Program RFP No.25-081A TASK 1.5.3 PHOTO DOCUMENTED BRIDGE ASSESSMENT There may be additional distress or damage discovered outside of those identified in the Bridge Inspection Reports. Work activities to repair, or to prevent damage from perpetuating further in the future, may be recommended and qualify to include in the project work activities. For the eight bridges identified in the BPMP plan, Dokken will take photos to document locations where there is existing damage, or where future damage can be mitigated. Dokken will prepare comprehensive photo-documented memorandum with itemized cost estimates detailing recommended bridge preventive maintenance work for each bridge. Dokken will assist the City to submit Local Assistance Program Guidelines (LAPG) Forms 6A and 6D to request the anticipated funding to accommodate the additional work. Task 1.5.3 Deliverables:One(1)digital Bridge Assessment Memorandum TASK 1.6 SURVEY Based on the BPMP plan and bridge inspection reports, the identified work recommendations are limited to structure maintenance activities. Available parcel data indicates work is to be performed within City, Orange County Flood Control District, County, or Caltrans Right-of-Way; therefore no boundary surveys for temporary construction easements are anticipated. TASK 1.7 WATER QUALITY Based on the BPMP plan,the work activities identified are limited to structure maintenance.There are no anticipated changes to either the structure,channel,or impervious areas within the project footprint to warrant hydrology or hydraulics analysis. Dokken will assist the City to complete the internal WQMP/SWPP determination form to determine that the project does not trigger LID or WQMP requirements. Dokken will identify best management practices for implementation in project plans and specifications. TASK 1.8 PUBLIC OUTREACH Dokken will assist the City in preparing for and attending a public meeting at the outset of final design to provide a project update to the public and interested stakeholders. Notices would be prepared and sent to all stakeholders and exhibits would be developed to facilitate discussion regarding project details. TASK 1.9 UTILITY COORDINATION Based on the work being performed, utility relocations are not expected. It is anticipated that Relocation Claim Letter to Owners(Letter#2)and liability determination will not be necessary. Utility Base Mapping Dokken will prepare a letter request for as-builts and facility mapping form each of the utility companies,for the City's review and approval. Dokken will perform a field review of the project site to ascertain existing conditions compared to the as-built drawings. Using available record drawings, information from the field reconnaissance and utility mark outs, Dokken will prepare a utility base map in CAD format identifying the existing utilities. Utilities will be shown on the project plans where applicable. Utility Impact Identification and No Conflicts Letter Dokken Engineering will review the project improvements against the existing utility base mapping and identify potential utility impacts. Dokken will develop an inventory of potential utility impacts, confirm utility rights with City records, and prepare Utility Notice to Owners—No Conflict(Letter#3)for distribution to pertinent utility companies, if needed. Task 1.9 Deliverables:Utility Mapping Requests(Letter#1);Existing Utility Base Map; Utility Notice to Owners—No Conflict (Letter#3) TASK 1.10 30%PLANS SPECIFICATIONS AND ESTIMATE(PS&E) Dokken Engineering will develop schematic plans, which shall include civil design, structural design, draft technical specifications outline and "opinion of estimated cost".Work activities will include those verified on the provided BPMP Plan List, as well as any additional recommended activities from the project research as agreed upon with the City. The PS&E package assumes the eight bridges will be included in a single delivery. For the two bridges receiving deck testing (BR# 55C0055- Main Street at Santiago Creek Channel and BR#55C0423 - 171" Street at Santa Ana River Channel), it is assumed that results of testing leads to work recommendations of methacrylate treatment. The 30% phase will incorporate recommendations from Project Research to define work activities and project limits. The plans will be prepared based off existing records and as-builts.Any additional work that is not part of the current project scope and the City wishes to include into the project will be discussed during this stage of the project. 30%Plans and Opinion of Probable Cost I11D0NRilE N 23 - 324 8/4/2@"5 ENG IN E E R I N G Scope of Services4i� Bridge Preventative Maintenance Program RFP No.25-081A Obtain and review all relevant as-built plans and the most recent Caltrans bridge inspection reports to create the preliminary plans of the bridge repairs.Quantities and cost estimates will be prepared for all structures. Task 1.10 Deliverables:One(1)digital copy of Plans;One(1)digital copy of Opinion of Probable Cost;One(1)digital copy of Draft Technical Specifications Outline TASK 2 CONSTRUCTION DOCUMENTS(60%,90%,and 100%PS&E) Dokken will integrate Cost Estimates, utility mapping, encroachment permits, and easements as applicable. Dokken will coordinate submittals with the City,Caltrans,and any other stakeholder Agency.Burne Engineering will support and perform a portion the bridge preventive maintenance work tasked herein. The Dokken Team will provide bridge preventive maintenance work,traffic handling, signing/striping and coordination. Plan and specification submittals shall be provided in digital format to the City. Hard copy plan sets may be provided upon request. Digital files shall be in Portable Document Format(PDF)and AutoCAD 2023 format.Technical Specifications will be prepared using the Caltrans Standard Specifications and Standard Special Provisions(latest versions)as a basis, modified for FHWA requirements and submitted along with plans at 60%, 90%and 100%. The PS&E package assumes the eight bridges will be included in a single delivery. For the two bridges receiving deck testing (BR# 55C0055 - Main Street at Santiago Creek Channel and BR# 55C0423 - 17th Street at Santa Ana River Channel), it is assumed that results of testing leads to work recommendations of methacrylate treatment. A formal Quality Control(QC)review will be performed by Dokken and Burne Engineering at each submittal phase.The review will address construction drawings,technical specifications, cost estimates,and overall constructability of the project. Traffic,Signing and Striping Dokken will not design permanent striping, pavement markings, or signing plans. It is assumed that as-builts, or plans provided by the City,will be utilized and referenced to restripe to the existing configuration. A Caltrans Encroachment Permit will be obtained for BR#55C-0055,where signing and signing or traffic handling encroaches into Caltrans Right-of-Way. Dokken will design traffic control plans for this bridge only and assumes the contractor will be responsible for traffic control plans for the other bridges. Task 2.1 60%Design-Plans,Specifications,and Estimate(PS&E) Upon approval of 30% PS&E by the City and Caltrans and upon receiving environmental clearance (both NEPA and CEQA), The Dokken team will prepare and submit the draft 60%plans,specifications, and estimate to the City. 60%Plans Upon approval of the work limits defined in the 30% project phase, work will begin on the 60% plans. The plans will incorporate any comments received from the City from the 30%submittal review and will incorporate all construction details including signing/striping and traffic handling necessary to complete BPMP work. The plans will show utilities based on research and utility mapping.A full set of plans will be prepared with consideration for constructability and public safety. Although not anticipated, if any ancillary structures design is needed, it shall be in accordance with AASHTO LRFD Bridge Design Specifications (Eighth Edition) with California Amendments current at time of bridge design, Caltrans Bridge Design Details Manual, Caltrans Bridge Design Aids, Caltrans Bridge Memos to Designers, Structure Technical Policies, and Bridge Design Memos, Caltrans Seismic Design Criteria (SDC), Caltrans Standard Plans and Specifications (latest version), and City CAD Standards.The bridge design work will be performed in English units of measure. 60%Opinion of Probable Cost The Dokken Team will provide cost estimates at the 60% PS&E design submittal. Detailed quantities will be prepared in accordance with Caltrans Standard Specifications (latest version) and payment items. The engineer's estimate of probable construction cost ("Marginal Estimate") for the project will be prepared using the most recent and relevant Caltrans Cost Data,Consultants cost data, as well as the City's cost data. 60%Contract Specifications and Special Provisions The Dokken Team will prepare the contract Technical Provisions for the project based in general on Caltrans Standard Special Provisions (latest version) as a basis and modified for FHWA requirements, Caltrans Standard Specifications (latest version), and City construction contract standards. Task 2.1 Deliverables:One(1)digital copy of Plans and Specifications; One(1)digital copy of Opinion of Probable Cost; Two (2)Caltrans Encroachment Permit applications;One(1)digital copy of QC comments and comment responses of the submitted PS&E Package. Task 2.2 90%Design-Plans,Specifications,and Estimate(PS&E) ��0NRi)E N 23 - 325 8/4/2®"6 ENGINEERING Scope of Services4i� Bridge Preventative Maintenance Program RFP No.25-081A At the 90%level,a thorough review of the plans,work limits,details and specifications is performed for clarity,capacity,City standards, and constructability issues. When the review is complete, the designers will address all comments from the internal and City reviews of the PS&E package.After plan corrections,the designer will review the corrected details to ensure all comments have been addressed. The Dokken Team will proceed with the preparation of the 90% submittal. Plan sheets included in the 60% submittal will receive additional annotation, descriptions, and notes identified per the City's review and the independent check. The submittal will include written responses to all comments received on the prior submittal. Task 2.2 Deliverables:One(1)digital copy of Plans and Specifications,One(1)digital copy of Opinion of Probable Cost,• Two (2) Final Caltrans Encroachment Permit applications, One (1) digital copy of QC comments and comment responses of the submitted PS&E Package. Task 2.3 100%Design-Plans,Specifications,and Estimate(PS&E) At the 100% level,the QC focus will be to confirm prior review comments have been adequately addressed and review any new information added since the 90%submittal.A mark-up of the plans, special provisions and item list will be provided to the Project Manager. After review comments are received from the 90% Bridge PS&E, The Dokken Team will revise the plans and coordinate the necessary changes to the specifications and estimate.Written responses to the City and Caltrans comments will be prepared and provided with the 100%submittal. Task 2.3 Deliverables:One(1)digital copy of Plan and specifications,one(1)digital set of 100%Bidding Documents;one(1) digital copy of Opinion of Probable Cost,• One(1)digital copy of Design Calculations if applicable; One (1) digital copy of QC comments and comment responses of the submitted PS&E Package. TASK 3 BID ADVERTISEMENT,CONSTRUCTION ADMINISTRATION,RECORD DRAWINGS Task 3.1 Bid Advertisement Bidding procedures will be the responsibility of the City. While the PS&E construction package is advertising for bids, all questions concerning the intent shall be referred to the City for resolution. In the event that any item requiring interpretation in the drawings or specifications is discovered during the bidding period,said items shall be analyzed by Dokken for decision by the City. Dokken shall provide support to the City during the Bidding phase by assisting with questions, requests for information/clarification,or conflicts arising out of the bidding process. Dokken shall attend pre-bid meeting, if scheduled. Task 3.2 Construction Administration Dokken shall provide support to the City during the Construction Administration phase by assisting with questions, requests for information/clarification, and/or reviewing submittals. Consultant shall review and approve all submittals and shop plan drawings required to support the construction contract. Dokken shall complete shop drawings reviews within two(2)weeks of receipt.Contract Change Order reviews shall be completed within two(2)working days of receipt.Dokken shall be available as requested by the City to resolve discrepancies in the contract documents. Dokken shall bring to the attention of the City any defects or deficiencies in the work by the construction contractor which Dokken may observe. Dokken shall have no authority to issue instruction on behalf of the City,or to deputize another to do so. Task 3.3 Record Drawings/As-Builts Upon construction completion, the City will submit field-marked prints to Dokken. Dokken shall incorporate all changes to the plans electronically with all necessary revision notations,signature, and submit to the City. low"FRPIDOWNE N 23 - 326 8/4/2®"7 ENGINEERING EXHIBIT 5 EXHIBIT B City Council 23 — 327 8/4/2026 y z N EXHIBIT 5 AOZ — FF a " F SO ID - O ry o °pV F o° O �F�VF 0. �y64 Fzo oo" m Fs �!uyaay�eluawuo�!nu3 0 auueld Ieluawuoa!eug ueld leluawuoeuu3 ale!aossd � Z aauuold Iwuawuoa!nud ao!uas �auueld led!,uud aa9eueW leAuawuua!nuy - Z � Z.�anueld leluamuo.ynug.�oryas z /pea7leluanmo.nnud yZ .alu!'I.Haf Y� a-u—a/Utl7 Utl7—uas 711-07 VT VT Z aaau!Auy luels!ssv z-aw,9u3 ale!aossv Z aaau!Aud ao!uas Z�aae!ae3 we!aossv/vea1 aawaH ..dd'saleloW ela!ayey Z--5.d ale!aossv/nea,,c—p-, N edd"we4$��!uun7 ueBaW �abeueW 7a/vlt sdd'uew,fooN anals a5eey7 u!led!uu!ad sdd'!aeueoy salaey7 �aEeuely pafo.�d - ,dd'.�a!awxoH[auyeN Qy Y Y C F F F F U Z� J W o z E E i ¢ 'L' m E ° _ e � y w L u ❑` 'S O � 4 AYLU M LJ�A z F F �w Imo\ ity Council 23 — 328 8/4/2026 y z N EXHIBIT 5 N 0 [6+ 6 C7 N N A O z � E � a " F zEF a F zF2 � z Fey - m F" '¢z 020 Fx J1 u—ryyaay ButUe;d c� a �uc�aryyaay 2.!,J-4 PT c� �ryyaay OtltlJ�S C �aa m3ug;ue;s�sstl p�ceS,fN ssna auang�ao� F yo O� yF 2 C O O p� 6� O o F 2 �aauBu3�o�uas F Q F ;u eJ�nsuo� so;sa9stl PaYP�a� 0 Z C (Afd);ueynsua� wso;sagstl payp�a� ;qjepads sio ls�o�oeg Peload u�so�oa�ao�aas •L Q S m C > Z_ 3 O O O Z.O 1 W F F z Az �w Imo\ ity Council 23 — 329 8/4/2026 ENGINEERING EXHIBIT 5 29 DOKKEN BILLING RATE SCHEDULE Effective through December 31,2028 Professional and supporting staff services will be billed at the following hourly billing rates: CLASSIFICATION BILLING RATE THROUGH 12/31/28 PROJECT Principal in Charge $315.00 MANAGEMENT QA/QC Manager $315.00 Project Manager $265.00 DESIGN Senior Engineer 3 $315.00 Senior Engineer 2 $285.00 Senior Engineer 1 $255.00 Associate Engineer 3 $225.00 Associate Engineer 2 $205.00 Associate Engineer 1 $185.00 Assistant Engineer 3 $175.00 Assistant Engineer 2 $165.00 Assistant Engineer 1 $145.00 Senior CAD $255.00 CAD/Detailer $165.00 Engineering Technician $135.00 ENVIRONMENTAL Environmental Manager $300.00 PLANNING Principal Planner $275.00 Senior Environmental Planner 2 $215.00 Senior Environmental Planner 1 $195.00 Associate Environmental Planner $155.00 Environmental Planner $125.00 Environmental Technician $105.00 RIGHT OF WAY Right of Way Manager $255.00 Senior Right of Way Agent/Specialist $215.00 Right of Way Agent/Specialist $125.00 Right of Way Assistant $105.00 Right of Way Technician $90.00 Senior Appraiser $195.00 Appraiser $145.00 Appraiser Assistant $105.00 Appraiser Technician $90.00 PUBLIC OUTREACH Community Engagement Director $195.00 Technical Editor $145.00 Graphic Designer $125.00 REIMBURSABLES: Ordinary supplies and equipment are included in the above hourly rates. The following are considered project-specific items and will be billed at their actual cost. Title Reports/Appraisal Reviews Outside Reproduction Permit Fees/Public Notice Advertisements Traffic Control Postage for Public Notice Advertisements Utility Potholing Record Search Fees/Mapping Fees Room and Equipment Rentals City COLIWl lue Ravine Road, Suite 200,Folsom,CA9563(?4V3 3j@: 916.858.0642•Fax: 916.858.06564/2026 Page 3 of 3 EXHIBIT 5 EXHIBT C INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal&advertising injury with limits no less than$2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location(ISO CG 25 03 05 09 or 25 04 05 09)or the general aggregate limit shall be twice the required occurrence limit. 2.Automobile Liability: ISO Form Number CA 00 01 covering any auto(Code 1),or if Contractor has no owned autos, covering hired, (Code 8) and non-owned autos (Code 9), with limit no less than$1,000,000 per accident for bodily injury and property damage. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than$1,000,000 per accident for bodily injury or disease. 4. Professional Liability (Errors and Omissions): Insurance appropriate to the Contractor's profession, with limit no less than S1,000,000 per occurrence or claim, $2,000,000 aggregate. If the contractor maintains broader coverage and/or higher limits than the minimums shown above,the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain,the following provisions: Additional Insured Status The City,its officers, officials,employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance(at least as broad as ISO Form CG 20 10 1185 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). Primary Coverage For any claims related to this contract,the Contractor's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 0104 13 as respects the City,its officers,officials, employees,and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. Notice of Cancellation City Council 23 — 331 8/4/2026 EXHIBIT 5 Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. Waiver of Subrogation Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M.Best's rating of no less than A:VII,unless otherwise acceptable to the City. Claims Made Policies If any of the required policies provide claims-made coverage: 1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. 2.Insurance must be maintained and evidence of insurance must be provided for at least five(5)years after completion of the contract of work. 3. If coverage is canceled or non-renewed,and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase "extended reporting" coverage for a minimum of five(5) years after completion of work. Verification of Coverage Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause.All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications,at any time. Special Risks or Circumstances City reserves the right to modify these requirements,including limits,based on the nature of the risk,prior experience,insurer, coverage, or other special circumstances. City Council 23 — 332 8/4/2026 Public Works Agency www.santa-ana.gov/pw Item # 24 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Award of Aggregate Agreements for Backup Power Generator Maintenance and Repair Services AGENDA TITLE Award of Aggregate Agreements with Global Power Group, Inc., Odyssey Power Corporation, Quinn Company dba Quinn Power Systems, and West Coast Energy Systems, LLC for On-Call Generator Maintenance and Repair Services (Specification No. 26-075) (General & Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute aggregate agreements with Global Power Group, Inc., Odyssey Power Corporation, Quinn Power Systems, and West Coast Energy Systems, LLC to provide on-call generator maintenance and repair services beginning August 4, 2026 and expiring August 3, 2027, with an estimated annual budget of$115,000, with provisions for four, one-year extensions, in a total aggregate amount not to exceed $575,000 (Core Agreement No. A-2026-XXX). GOVERNMENT CODE 484308 APPLIES: Yes DISCUSSION The Public Works Agency (PWA) is responsible for maintaining and ensuring the operational reliability of emergency and standby power systems that serve critical City facilities, including water and wastewater facilities, Santa Ana City Hall, the Corporate Yard, and the Santa Ana Regional Transportation Center. To support the continuous operation of these facilities, PWA requires professional on-call generator maintenance and repair services to ensure emergency power systems remain reliable and operational during planned and unplanned power outages. The City's diesel and natural gas-powered generators, automatic transfer switches, control systems, fuel systems, batteries, and associated equipment are subject to routine wear, aging, and unexpected mechanical or electrical failures. Regular preventive maintenance, testing, troubleshooting, and repair services are essential to maintain operational readiness, maximize equipment reliability, minimize downtime, and extend the service life of these critical assets. City Council 24 — 1 8/4/2026 Backup Power Generator Maintenance and Repair Services August 4, 2026 Page 2 The City has an ongoing need for specialized maintenance and support services for its backup power systems. These services require technical expertise, manufacturer- specific knowledge, specialized testing equipment, and diagnostic capabilities that are not available in-house. Utilizing qualified specialized contractors helps ensure dependable backup power, protects critical infrastructure, and supports the uninterrupted delivery of essential public services during power disruptions. Request for Proposals (RFP) No. 26-075 was issued on June 2, 2026, on the City's online bid management and publication system. A summary of vendor participation and results is as follows: 320 Vendors notified 6 Santa Ana vendors notified 17 Vendors downloaded the bid packet 4 Responsive proposals received 0 Responsive proposals received from Santa Ana vendors Proposals were opened on June 23, 2026, and evaluated. Four proposals were submitted by the RFP deadline and were determined to be responsive to the specifications and met the City's requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP. Staff recommends awarding agreements to Global Power Group, Inc. (Exhibit 1), Odyssey Power Corporation (Exhibit 2), Quinn Power Systems (Exhibit 3), and West Coast Energy Systems, LLC (Exhibits 4). The recommended firms demonstrated the qualifications, technical expertise, and experience necessary to provide comprehensive generator maintenance and repair services for the City's emergency and standby power systems. Global Power Group, Inc. and Quinn Power Systems each bring over five years of experience working with, and are current vendors of, the City of Santa Ana, providing valuable familiarity with the City's standards, procedures, and operational requirements. Additionally, all four recommended vendors have successfully performed comparable emergency generator maintenance and repair services, demonstrating their capability to deliver reliable, high quality services in support of critical infrastructure. Their extensive experience and strong performance history reduce project risk and provide confidence that the work will be completed efficiently, professionally, and in accordance with the City's expectations. Given the critical nature of the City's emergency power systems and the need for timely response during planned and unplanned outages, staff recommends establishing agreements with multiple qualified contractors. Access to multiple vendors will provide the City with greater flexibility to schedule preventative maintenance, obtain specialized technical expertise, respond to emergency repair needs, and ensure continuity of service when contractor availability is limited. This approach will help maintain the City Council 24 — 2 8/4/2026 Backup Power Generator Maintenance and Repair Services August 4, 2026 Page 3 reliability of the City's backup power infrastructure and support the uninterrupted delivery of essential public services. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are budgeted and available in the following accounts for Fiscal Year 2026-27. Subsequent fiscal year funding for renewal options, if exercised, will be included in the proposed budgets for City Council consideration. The following is an estimate of expenditures by fiscal year. Actual expenditures may vary by fiscal year based on operational needs, provided total expenditures do not exceed the total aggregate contract amount authorized by City Council. Accounting Accounting Unit, Fiscal Unit —Account Fund Account Amount Year No. Description Pro'ect No. Description CONTRACT (ONE-YEAR TERM) Water Utility 06017640- Water Fund Production & Supply, $45,343 62300 Contract Services- Professional Building Maintenance, (Aug 4 7 62320 09- General Fund Maintenance & $45,343 (Aug 4 — 62320 Repair Buildings & Jun 30) Ground PWA-SARTC 06717650- Regional Operations, 62320 Transportation Maintenance & $13,603 Center Repair Buildings & Ground Water Utility 06017640- Water Fund Production & Supply, $4,657 62300 Contract Services- 2027-28 Professional (Jul 1 — Building Aug 3) 01117609- Maintenance, 62320 General Fund Maintenance & $4,657 Repair Buildings & Ground City Council 24 — 3 8/4/2026 Backup Power Generator Maintenance and Repair Services August 4, 2026 Page 4 PWA-SARTC 06717650- Regional Operations, 62320 Transportation Maintenance & $1,397 Center Repair Buildings & Ground CONTRACT (ONE-YEAR) TOTAL $115,000 OPTIONAL FOUR ONE-YEAR EXTENSIONS Water Utility 06017640- Water Fund Production & Supply, $45,343 62300 Contract Services- Professional Building Maintenance, (Aug 4 8 62320 09- General Fund Maintenance & $45,343 (Aug 4 — 62320 Repair Buildings & Jun 30) Ground PWA-SARTC 06717650- Regional Operations, 62320 Transportation Maintenance & $13,603 Center Repair Buildings & Ground Water Utility 06017640- Water Fund Production & Supply, $50,000 62300 Contract Services- Professional Building 01117609- Maintenance, 2028-29 62320 General Fund Maintenance & $50,000 Repair Buildings & Ground PWA-SARTC 06717650- Regional Operations, 62320 Transportation Maintenance & $15,000 Center Repair Buildings & Ground Water Utility 06017640- Water Fund Production & Supply, $50,000 2029-30 62300 Contract Services- Professional 01117609- General Fund Building $50,000 62320 Maintenance, City Council 24 — 4 8/4/2026 Backup Power Generator Maintenance and Repair Services August 4, 2026 Page 5 Maintenance & Repair Buildings & Ground PWA-SARTC 06717650- Regional Operations, 62320 Transportation Maintenance & $15,000 Center Repair Buildings & Ground Water Utility 06017640- Water Fund Production & Supply, $50,000 62300 Contract Services- Professional Building 01117609- Maintenance, 2030-31 62320 General Fund Maintenance & $50,000 Repair Buildings & Ground PWA-SARTC 06717650- Regional Operations, 62320 Transportation Maintenance & $15,000 Center Repair Buildings & Ground Water Utility 06017640- Water Fund Production & Supply, $4,657 62300 Contract Services- Professional Building 2031-32 01117609- Maintenance, (Jul 1 — 62320 General Fund Maintenance & $4,657 Aug 3) Repair Buildings & Ground PWA-SARTC 06717650- Regional Operations, 62320 Transportation Maintenance & $1,397 Center Repair Buildings & Ground OPTIONAL FOUR ONE-YEAR EXTENSION TOTAL $4601000 TOTAL FIVE-YEAR CONTRACT): $575,000 City Council 24 — 5 8/4/2026 Backup Power Generator Maintenance and Repair Services August 4, 2026 Page 6 EXHIBIT(S) 1. Agreement with Global Power Group, Inc. 2. Agreement with Odyssey Power Corporation 3. Agreement with Quinn Power Systems 4. Agreement with West Coast Energy Systems, LLC Submitted By: Rodolfo Rosas, P.E., Acting Executive Director of Public Works Agency Approved By: Alvaro Nunez, City Manager City Council 24 — 6 8/4/2026 Exhibit 1 AGREEMENT WITH GLOBAL POWER GROUP, INC TO PROVIDE ON-CALL GENERATOR MAINTENANCE AND REPAIR SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 4th day of August, 2026 by and between Global Power Group, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. On June 2, 2026 the City issued Request for Proposals No. 26-075, by which it sought Contractors to provide on-call generator maintenance and repair services on behalf of the City of Santa Ana's Public Works Agency. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 26-075. C. Contractor was selected as one of four (4) vendors which qualified for this engagement. Only those Contractors approved by the City Council on August 4, 2026 shall be eligible to be engaged by the City for these services. D. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of four (4) Contractors selected under RFP 26-075. The total aggregate compensation amount shall not exceed Five Hundred and Seventy-Five Thousand($575,000) during the term of the Agreement, including any extension periods. Page 1 of S City Council 24 — 7 8/4/2026 b. Payment by City shall be made within forty-five(45)days following receipt of proposer invoice evidencing work performed, subject to City accounting procedures. Payment need not to be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on August 4, 2026 for a one-year term with the option for the City to grant up to four(4), one-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Insurance requirements are attached hereto as Exhibit C and incorporated by reference. Page 2 of 8 City Council 24 — 8 8/4/2026 7. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement,including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. Page 3 of 8 City Council 24 — 9 8/4/2026 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a) has been disclosed in publicly available sources; (b)is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. Page 4 of S City Council 24 — 10 8/4/2026 e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractor retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case Page 5 of S City Council 24 — 11 8/4/2026 such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 Page 6 of 8 City Council 24 — 12 8/4/2026 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-21) P.O. Box 1988 Santa Ana, California 92702 To Contractor: Global Power Group, Inc. Attn: Salvatore Martorana 12060 Woodside Ave. Lakeside, CA 92040 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature page to follow] Page 7 of 8 City Council 24 — 13 8/4/2026 SIGNATURE PAGE TO AGREEMENT WITH GLOBAL POWER GROUP, INC TO PROVIDE ON-CALL GENERATOR MAINTENANCE AND REPAIR SERVICES FOR THE CITY OF SANTA ANA IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO GLOBAL POWER GROUP, INC. City Attorney By: AA..el lat47-41, Y I �A./Lf,D"/LGL11.A. Kyle ellesen Salvatore Martorana Assistant City Attorney President RECOMMENDED FOR APPROVAL: Digitally signed by Rodolfo Rosas Rodolfo Rosas DN:rn as=Rodolfo Rosas,email=rros santa- ana.org,r—US Date:2026.07.20 14:18:10-07'00' Rodolfo Rosas, P.E. Acting Executive Director Public Works Agency Page S of S City Council 24 — 14 8/4/2026 EXHIBIT A City Council 24 — 15 8/4/2026 CITY OF SANTA ANA EXHIBIT 1 - SCOPE OF SERVICES 1. Description of Work: The City of Santa Ana is requesting proposals for the purpose of providing preventative maintenance service visits, on-call diagnostic and repair services, and emergency repair services to various generators within the City. The manufacturers of the City's existing generators include Caterpillar, Cummins, and Perkins. Proposers shall be fully experienced, licensed, and equipped to perform the work specified and required herein. All work performed shall be in compliance with the National Fire Protection Association (NFPA) 70 National Electrical Code, NFPA 110 Standard for Emergency, Standby Power Systems, and CaIOSHA safety requirements as well as other applicable federal, state, and local codes. The Contractor(s) shall provide all necessary labor, materials, tools, supervision, transportation and equipment to perform services specified herein. 2. Normal Operating Hours Monday through Friday, 7:00 AM to 5:00 PM Operating hours are subject to change and the City will communicate all changes in advance with the Contractor(s). 3. Emergency Service Request The Contractor(s) must be available to receive the City's emergency service request twenty- four (24) hours a day, seven (7) days a week. In the event of a generator failure or malfunction, the Contractor must respond within four (4) hours of receiving emergency service request from the City. The Contractor's service technician is required to be on-site to commence work within eight (8) hours of initial contact, if the event has been deemed by the City to be an emergency. The response time may be waived by the City if service can wait to be performed during the City's normal business hours. 4. Parts. Materials. and Warranties All parts, repairs, and/or fluid changing must be done with parts and fluids that meet or exceed the manufacturer's recommendations. All replacement parts shall be new and of the same quality and brand name as those being replaced; OEM parts are preferred. Substitutions will be permitted only with prior authorization from the City. Upon contract execution, the City will finalize the list and quantity of parts that the Contractors must have available on-hand at all times to avoid potential delays in performing the work required during the term of the contract. If the Contractor is unable to stock certain items at all times and must special order them on a project basis, they will submit the lead time for procurement to the City for review and approval. All material markup must not exceed 10% percent above Contractor's cost when charged back to the City. City Council 24 — 16 8/4/2026 (9) CITY OF SANTA ANA All work performed will carry a minimum one-year warranty on parts and labor. The Contractors shall properly dispose of used oil, fluids, and filters generated by its services off-site, leaving the job site environmentally clean. 5. Price, Schedule, and Invoice Awarded Contractor(s) shall provide quotes and project schedules with pricing in accordance with their submitted rates upon request by the City. The quote will include, but is not limited to summary of anticipated tasks, anticipated project time of completion, hourly rate, rates for materials, and oversized equipment rates on a project by project basis for the City's review and approval. Any special materials as required for the work to be purchased by the Contractor may only occur after formal discussion and approved in writing by the City. Contractor(s) shall coordinate all scheduled services at least five (5) business days in advance with the City's Water Services Superintendent. Contractors shall invoice the City on a monthly basis for all work performed during the period or provide a one-time invoice at the completion of work issued. Each invoice shall include as information as required on the quote and be accompanied by a summary of tasks performed, results and progress on long-term tasks if any, and agreement number. 6. Preventative Maintenance All testing and maintenance services will be scheduled in advance with the City. Upon request from the City, the Contractor shall perform preventative maintenance as specified below. The Contractor shall maintain service reports on all maintenance and repairs, and shall provide a copy of the service report to the City upon request. In addition to Contractor's self- generated service reports, the Contractor is required to complete the City's own form and submit back to the City after work is completed. Contractor shall stop work and immediately notify City personnel of conditions that do not conform to applicable codes and/or pose a safety hazard should they encounter them while performing preventative maintenance. Contractor shall ensure all work performed on electrical power generation and transfer equipment shall be accomplished under the technical management of a qualified electrical licensed contractor. A. Tier I: Preventative Maintenance Services (refer to Attachment A-1: Fee Schedule) Contractor shall perform Tier I Preventative Maintenance Services and shall at a minimum include checking the following: i. Fuel (Check main and day tank fuel supply levels; day tank float switch; piping, hoses and connectors; operating fuel pressure; and for any obstructions to tank vents and overflow piping) ii. Lubrication system (Check for proper oil level and oil operating pressure; Tube oil heater) iii. Cooling system (Check coolant level, water pump(s), jacket water heater, belts, hoses, fan) iv. Exhaust system (Check drain condensate trap and for possible leakage) City Council 24 — 17 8/4/2026 CITY OF SANTA ANA V. Battery System (Look for possible corrosion; check specific gravity, electrolyte level and battery charger — maintenance-free batteries require routine visual inspection and maintenance in accordance with manufacturer's instructions) vi. Electrical system (Conduct a general inspection of wiring and connections; check circuit breakers/fuses) vii. Prime Mover/Generator (Check for debris, foreign objects, loose or broken fittings; check guards and components; look for any unusual condition of vibration, leakage, noise, temperature or deterioration) viii. Thirty (30) Minute Load Test (Contractor shall carry out 30-minute generator load tests and run the generator at 30% for a minimum of 30 minutes. If a generator does not"pass" the load test consistently then Contractor will ask the City of Santa Ana if a resistive load bank test should be performed.) Within five (5) business days of completing a load test on a generator and maintenance inspection services, Contractor shall provide a completed Tier 1: Generator 30-Minute Load Test Form, the approved form is provided as Exhibit 6 to the City. The Contractor shall state all findings, along with a proposed scope of work and complete cost estimate for any recommended equipment repairs and/or replacement if necessary. Alternative reporting forms may be used if approved by the City. B. Tier II: Preventative Maintenance Service (refer to Attachment A-1: Fee Schedule) Contractor shall perform Tier II Preventative Maintenance Services and shall at a minimum include checking the items listed below. In addition to the items listed below and in Exhibit 7 Tier II Generator Inspection and Preventative Maintenance Checklist, the Tier II visit shall include a full change of engine oil and filter, along with a battery and coolant replacement if necessary, and an optional two (2) hours load bank test or a four (4) hours load bank test. When applicable, the Contractor shall perform automatic transfer switch (ATS) testing in accordance with current NFPA 110 standards. L COOLING SYSTEM 1. Inspect radiator exchanger 2. Check coolant level 3. Glycol check of coolant (freezing point) (Results must be turned in) 4. Inspect all hoses and connections 5. Inspect fan drive pulley and fan 6. Inspect fan belts 7. Check jacket water heater 8. Inspect water pump 9. Inspect thermostats ii. FUEL SYSTEM 1. Inspect fuel tank 2. Change fuel/water separator strainers 3. Inspect all fuel lines and connections 4. Inspect governor and controls 5. Change all fuel filters 6. Check fuel pressure 7. Test fuel in tanks for water(results must be turned in) City Council 24 — 18 8/4/2026 CITY OF SANTA ANA iii. AIR INTAKE & EXHAUST SYSTEM 1. Change air filters as needed (At the discretion of the City) 2. Check air filter service indicator 3. Inspect air inlet system 4. Inspect turbocharger 5. Check exhaust manifold 6. Inspect exhaust system iv. ENGINE MONITORS & SAFETY CONTROLS 1. Check all gauges 2. Check all safety controls 3. Check remote enunciators & alarms v. LUBE OIL SYSTEM 1. Check oil level 2. Change all oil filters 3. Check oil pressure 4. Inspect crankcase breather 5. Check for any leaks 6. Take sample of existing oil (results must be turned in) 7. Change oil vi. STARTING SYSTEM 1. Inspect batteries, terminals & connections 2. Check specific gravity of batteries (results must be turned in) 3. Perform load test on batteries (results must be turned in) 4. Inspect battery charger 5. Inspect starting motor 6. Inspect alternator vii. GENERATOR 1. Inspect bearings 2. Check vibration isolators 3. Inspect control panel 4. Check start controls 5. Check voltmeter 6. Check ammeter 7. Check frequency meter 8. Check circuit breaker viii. TRANSFER SWITCH 1. Inspect all connections (retighten if necessary) 2. Inspect wiring for brittle or burn marks 3. Inspect all switches ix. LOAD BANK TEST 1. Option for a 2-Hour Load Test 2. Or an option for a 4-Hour Load Test City Council 24 - 19 8/4/2026 CITY OF SANTA ANA x. PROVIDE WRITTEN DOCUMENTATION OF ALL WORK PERFORMED 1. Oil Test Results (results must be turned in) 2. Diagnostic Procedures and Results Within five (5) business days of completing the Tier II Preventative Maintenance Service, the Contractor shall provide a completed Tier II: Generator Inspection and Preventative Maintenance Checklist Form, the approved form is provided as Exhibit 7 to the City. The Contractor shall state all findings, along with a proposed scope of work and complete cost estimate for any recommended equipment repairs and/or replacement if necessary. Alternative reporting forms may be used if approved by the City. 7. Automatic Transfer Switch (ATS) Contractor shall perform a visual inspection only of the Automatic Transfer Switch (ATS) associated with each City generator during scheduled maintenance visits. Contractor shall inspect the exterior and readily accessible portions of the ATS for visible signs of damage, corrosion, moisture intrusion, overheating, loose or missing hardware, abnormal indicator lights or alarms, and other observable deficiencies that may affect reliable operation. Contractor shall document all findings and notify the City of any conditions requiring further evaluation or corrective action. Contractor shall not perform ATS maintenance, repairs, installation, operational testing, exercising, switching, calibration, adjustments, or any work requiring manipulation of the ATS unless specifically authorized in writing by the City. 8. Fuelinci The City may, at its sole discretion, require the Contractor to provide fueling services for City generators as part of maintenance and repair activities or during emergency response situations. Contractor shall furnish and deliver fuel as directed by the City and shall provide documentation supporting the cost of fuel upon request. Fueling markup shall not exceed ten percent (10%) above the Contractor's actual cost when invoiced to the City. 9. On-Call Services Contractor shall provide on-call generator repair services for all City generators at an hourly rate that aligns with their submitted fee schedule(s). All repair services will require an estimate being submitted to the City for approval prior to any work being performed by the Contractor. A service report is to be completed by the Contractor's technician and the report is to be provided to City personnel upon completion of the request. Any on-call work carried out by the Contractor that requires taking a generator offline for testing or repairs requires prior approval from the City. Should a generator need to be taken offline temporarily, it may not be left unattended by the Contractor's personnel. The Contractor must remain on-site until the generator is successfully returned online to normal operation. Contractors must provide technical and engineering support upon request from the City for generators manufactured by but not limited to Caterpillar, Cummins, and Perkins. City Council 24 — 20 8/4/2026 (9) CITY OF SANTA ANA 10. VALUE ADDED RELATED SERVICES Contractors may propose additional related services that the City has not specifically identified in this RFP to accomplish the stated goals of this RFP. Value added related services will be considered by the City and may or may not be incorporated in the agreement. City Council 24 — 21 8/4/2026 EXHIBIT B City Council 24 — 22 8/4/2026 CITY OF SANTA ANA ATTACHMENT A-1 - FEE SCHEDULE Contractors shall complete Attachment A-1: Fee Schedule and provide pricing on a per visit basis in accordance with Tier 1 and Tier 11 Preventative Maintenance Services as specified in this RFP. Furthermore, Contractors shall submit their own fee schedule for additional labor, material and equipment rates as a separate form. This additional flee schedule shall list rates for all labor designations, equipment and materials. Cost for preventative maintenance services (Tiers 1 and 11) must be inclusive of all labor, materials, tools, supervision, transportation, and equipment. Item Location uOM QTY Tier I Tier II Subtotal Tier Tier II(add-on') Subtotal Tier I, I\o. I&II II,&Add-On 1 Segerstrom Station EA 1 $ �C�� $ $ �� $ f�00 2 West Station EA 1 $ ��1 $ 735, $ 3`I b $_V $ 17 jz 3 East Station EA 1 $ 7 $ $ $ $ �;���, 3Tj5, 4 John Garthe EA 1 $ [} b $ �' $ $ l�C.c $ J_ Station �� � � ', � ' U �a C.��4�i J 5 Walnut Station EA 1 $�C� ( ( $3 b_ )) $ 31 $lr� �a[[ 6 Maxine Station EA 1 $�L $ �4�,D,^ $ �(✓ !�� $ y l h $ s, �,t — JJUU �1 �C li; ✓ C U 7 Well40 EA 1 $ $ $ TOTAL `Add-On Services are a full change of engine oil and filter, battery and coolant replacement, and a two (2) hours load bank test and a four(4) hours load bank test. Cost must be inclusive of all labor, materials, tools, supervision, transportation, and equipment. Please also provide unit pricin for each add-on service for Tier II based on generator by location. Item Segerstrom West East John walnut Maxine No Description Station Station Station Garthe Station Station Well40 Station E Engine oil and filter S $ $ u(��.' S t•. S 'S L�1 $ 1� $ ��1 thane 9 Battery and coolant replacement 10 Two 12) hours load bank 5f 1 S '77 $test �L i j�r, �vL . ICx �( Four 14)hours load / 11 bank test i��'r l`� °t S �,_ $ '1 L' 1uo'- S $ ��J11 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 24 — 23 8/4/2026 CITY OF SANTA ANA Crx-Call Repair Services 2 Hourly Rate HR 1 $ i 13 OT Hourly Rate �^ i4 Weekends/Holidays Hourly Rate HR 1 $ 5 OT Weekends/Holidays Hourly Rate HR 1 16 Trip FeelTruck Charge EA 1 $ IiiS I C'l.�'.1 It'L':1 I;L CC 1,'hf l LITL AND INCLUDED WITH TKE PROPOSAL. - PR0P0s/BLS 7H/.kT DC, NOT CONTAIN 7H[S F-ORV VVIL BE CONSIDERED [V City Council 24 — 24 8/4/2026 m C� C c C D A N y a � z3 m > V m Cn A co N N _ _ - - r r Q s rn m n (p O cp 7 N N CD O ((D N m m m oc 3 m cn `Z m m � m cn m (n tfr in x °' 0 � m � r GH to d% io q '-c � �-r Oq m CAn N N m A O N (D fD (� C 0 m SR { O O O (n A (n K N A W O O O O O Cn O q-• ^ U O Cn 7 N N Cn O ^ = 7 q K Lr 0 O O O O 7 = O r r, Cn N A o N N O co to E9 O O r+ W ff} 69 F-+ ffl CD N N Z W O I--+ .-r .O W p p A O �. N N f-+ FA F, F- N to to Z t!f (n (n rAV V fA J O Op Op O Op `y p] A rN O O m m ~ Cp Cn O m r F cT T ? 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O p p o p o 0 0 O o 0 o O V Cn Cb Cb O O O O O O O O O O Cn N J V 7 o N (n cn rQ N 41,cn m � 3 i cn m �' fig ff) b9 cf3 rA (p to ff) ffi Q'3 A W N W N W W N p A N E9 69 E9 ffi x N N O W Cb Cn m A MLr fJ V A m m V m N C O N NO C C C C m (WIl C N CO (n (n (n Q ffl N LC C C O oC C 00 O O O C O O O C« p O O CA m C� r Imo: C C W EA {fi 1.9 Vi fi9 ffl ffl 1 EH H3 W �cc V (.n �l m V V Cn �+ N Z W J m o �-` r cD A V O (n O V V m W O O A p N (D A N N O b9 i s Z fA Ut (n A N o O A W o o O m �I C9 V O p p O p O o o O O O O O !v a A ti o 0 0 o o o 0 o o o City Council 4 — 2d 8/4/2026 EXHIBIT C Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability(CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal &advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. City Council 24 — 26 8/4/2026 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Jaime Arias, 215 S. Center St., M-85, Santa Ana, CA 92703. The name and location of the event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. City Council 24 — 27 8/4/2026 AGREEMENT WITH ODYSSEY POWER CORPORATION TO PROVIDE ON-CALL GENERATOR MAINTENANCE AND REPAIR SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 4th day of August, 2026 by and between Odyssey Power Corporation("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. On June 2, 2026 the City issued Request for Proposals No. 26-075, by which it sought Contractors to provide on-call generator maintenance and repair services on behalf of the City of Santa Ana's Public Works Agency. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 26-075. C. Contractor was selected as one of four (4) vendors which qualified for this engagement. Only those Contractors approved by the City Council on August 4, 2026 shall be eligible to be engaged by the City for these services. C. In undertaking the perforinance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of four (4) Contractors selected under RFP 26-075. The total aggregate compensation amount shall not exceed Five Hundred and Seventy-Five Thousand($575,000) during the term of the Agreement, including any extension periods. Page 1 of S City Council 24 — 28 8/4/2026 b. Payment by City shall be made within forty-five(45)days following receipt of proposer invoice evidencing work performed, subject to City accounting procedures. Payment need not to be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on August 4, 2026 for a one-year term with the option for the City to grant up to four(4), one-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Insurance requirements are attached hereto as Exhibit C and incorporated by reference. Page 2 of 8 City Council 24 — 29 8/4/2026 7. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement,including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 10. CONFIDENTIALITY Page 3 of 8 City Council 24 — 30 8/4/2026 If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a) has been disclosed in publicly available sources; (b)is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract Page 4 of S City Council 24 — 31 8/4/2026 has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and(c) above. 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed,religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractor retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. Page 5 of S City Council 24 — 32 8/4/2026 b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure,right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar,nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shalt be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 Page 6 of 8 City Council 24 — 33 8/4/2026 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-21) P.O. Box 1988 Santa Ana, California 92702 To Contractor: Odyssey Power Corporation Attn: Jennifer Garnant 2100 W. Orangewood Ave. Orange, CA 92868 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [Signature Page to Follow] Page 7 of 8 City Council 24 — 34 8/4/2026 SIGNATURE PAGE TO AGREEMENT WITH ODYSSEY POWER CORPORATION TO PROVIDE ON-CALL GENERATOR MAINTENANCE AND REPAIR SERVICES FOR THE CITY OF SANTA ANA IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO ODYSSEY POWER CORPORATION City Attorney By: Kyle ellesen David Newman Assistant City Attorney CFO RECOMMENDED FOR APPROVAL: Digitally signed by Rodolfo Rosas Rodolfo Rosas D ai Rodolfo Rosas, email—rl=rrosas@santa-ana,org,c=US Date:2026.07.20 14:18:55-07'00' Rodolfo Rosas, P.E. Acting Executive Director Public Works Agency Page S of S City Council 24 — 35 8/4/2026 EXHIBIT A City Council 24 — 36 8/4/2026 CITY OF SANTA ANA EXHIBIT 1 - SCOPE OF SERVICES 1. Description of Work: The City of Santa Ana is requesting proposals for the purpose of providing preventative maintenance service visits, on-call diagnostic and repair services, and emergency repair services to various generators within the City. The manufacturers of the City's existing generators include Caterpillar, Cummins, and Perkins. Proposers shall be fully experienced, licensed, and equipped to perform the work specified and required herein. All work performed shall be in compliance with the National Fire Protection Association (NFPA) 70 National Electrical Code, NFPA 110 Standard for Emergency, Standby Power Systems, and CaIOSHA safety requirements as well as other applicable federal, state, and local codes. The Contractor(s) shall provide all necessary labor, materials, tools, supervision, transportation and equipment to perform services specified herein. 2. Normal Operatinq Hours Monday through Friday, 7:00 AM to 5:00 PM Operating hours are subject to change and the City will communicate all changes in advance with the Contractor(s). 3. Emergency Service Request The Contractor(s) must be available to receive the City's emergency service request twenty- four (24) hours a day, seven (7) days a week. In the event of a generator failure or malfunction, the Contractor must respond within four (4) hours of receiving emergency service request from the City. The Contractor's service technician is required to be on-site to commence work within eight (8) hours of initial contact, if the event has been deemed by the City to be an emergency. The response time may be waived by the City if service can wait to be performed during the City's normal business hours. 4. Parts. Materials. and Warranties All parts, repairs, and/or fluid changing must be done with parts and fluids that meet or exceed the manufacturer's recommendations. All replacement parts shall be new and of the same quality and brand name as those being replaced; OEM parts are preferred. Substitutions will be permitted only with prior authorization from the City. Upon contract execution, the City will finalize the list and quantity of parts that the Contractors must have available on-hand at all times to avoid potential delays in performing the work required during the term of the contract. If the Contractor is unable to stock certain items at all times and must special order them on a project basis, they will submit the lead time for procurement to the City for review and approval. All material markup must not exceed 10% percent above Contractor's cost when charged back to the City. City Council 24 — 37 8/4/2026 (9) CITY OF SANTA ANA All WeFk dene en geneFatOFS work performed will carry a minimum one-year warranty on parts and labor. The Contractors shall properly dispose of used oil, fluids, and filters generated by its services off-site, leaving the job site environmentally clean. 5. Price, Schedule, and Invoice Awarded Contractor(s) shall provide quotes and project schedules with pricing in accordance with their submitted rates upon request by the City. The quote will include, but is not limited to summary of anticipated tasks, anticipated project time of completion, hourly rate, rates for materials, and oversized equipment rates on a project by project basis for the City's review and approval. Any special materials as required for the work to be purchased by the Contractor may only occur after formal discussion and approved in writing by the City. Contractor(s) shall coordinate all scheduled services at least five (5) business days in advance with the City's Water Services Superintendent. Contractors shall invoice the City on a monthly basis for all work performed during the period or provide a one-time invoice at the completion of work issued. Each invoice shall include as information as required on the quote and be accompanied by a summary of tasks performed, results and progress on long-term tasks if any, and agreement number. 6. Preventative Maintenance All testing and maintenance services will be scheduled in advance with the City. Upon request from the City, the Contractor shall perform preventative maintenance as specified below. The Contractor shall maintain service reports on all maintenance and repairs, and shall provide a copy of the service report to the City upon request. In addition to Contractor's self- generated service reports, the Contractor is required to complete the City's own form and submit back to the City after work is completed. Contractor shall stop work and immediately notify City personnel of conditions that do not conform to applicable codes and/or pose a safety hazard should they encounter them while performing preventative maintenance. Contractor shall ensure all work performed on electrical power generation and transfer equipment shall be accomplished under the technical management of a qualified electrical licensed contractor. A. Tier I: Preventative Maintenance Services (refer to Attachment A-1: Fee Schedule) Contractor shall perform Tier I Preventative Maintenance Services and shall at a minimum include checking the following: i. Fuel (Check main and day tank fuel supply levels; day tank float switch; piping, hoses and connectors; operating fuel pressure; and for any obstructions to tank vents and overflow piping) ii. Lubrication system (Check for proper oil level and oil operating pressure; Tube oil heater) iii. Cooling system (Check coolant level, water pump(s), jacket water heater, belts, hoses, fan) iv. Exhaust system (Check drain condensate trap and for possible leakage) City Council 24 — 38 8/4/2026 CITY OF SANTA ANA V. Battery System (Look for possible corrosion; check specific gravity, electrolyte level and battery charger — maintenance-free batteries require routine visual inspection and maintenance in accordance with manufacturer's instructions) vi. Electrical system (Conduct a general inspection of wiring and connections; check circuit breakers/fuses) vii. Prime Mover/Generator (Check for debris, foreign objects, loose or broken fittings; check guards and components; look for any unusual condition of vibration, leakage, noise, temperature or deterioration) viii. Thirty (30) Minute Load Test (Contractor shall carry out 30-minute generator load tests and run the generator at 30% for a minimum of 30 minutes. If a generator does not"pass" the load test consistently then Contractor will ask the City of Santa Ana if a resistive load bank test should be performed.) Within five (5) business days of completing a load test on a generator and maintenance inspection services, Contractor shall provide a completed Tier 1: Generator 30-Minute Load Test Form, the approved form is provided as Exhibit 6 to the City. The Contractor shall state all findings, along with a proposed scope of work and complete cost estimate for any recommended equipment repairs and/or replacement if necessary. Alternative reporting forms may be used if approved by the City. B. Tier II: Preventative Maintenance Service (refer to Attachment A-1: Fee Schedule) Contractor shall perform Tier II Preventative Maintenance Services and shall at a minimum include checking the items listed below. In addition to the items listed below and in Exhibit 7 Tier II Generator Inspection and Preventative Maintenance Checklist, the Tier II visit shall include a full change of engine oil and filter, along with a battery and coolant replacement if necessary, and an optional two (2) hours load bank test or a four (4) hours load bank test. When applicable, the Contractor shall perform automatic transfer switch (ATS) testing in accordance with current NFPA 110 standards. L COOLING SYSTEM 1. Inspect radiator exchanger 2. Check coolant level 3. Glycol check of coolant (freezing point) (Results must be turned in) 4. Inspect all hoses and connections 5. Inspect fan drive pulley and fan 6. Inspect fan belts 7. Check jacket water heater 8. Inspect water pump 9. Inspect thermostats ii. FUEL SYSTEM 1. Inspect fuel tank 2. Change fuel/water separator strainers 3. Inspect all fuel lines and connections 4. Inspect governor and controls 5. Change all fuel filters 6. Check fuel pressure 7. Test fuel in tanks for water(results must be turned in) City Council 24 — 39 8/4/2026 CITY OF SANTA ANA iii. AIR INTAKE & EXHAUST SYSTEM 1. Change air filters as needed (At the discretion of the City) 2. Check air filter service indicator 3. Inspect air inlet system 4. Inspect turbocharger 5. Check exhaust manifold 6. Inspect exhaust system iv. ENGINE MONITORS & SAFETY CONTROLS 1. Check all gauges 2. Check all safety controls 3. Check remote enunciators & alarms v. LUBE OIL SYSTEM 1. Check oil level 2. Change all oil filters 3. Check oil pressure 4. Inspect crankcase breather 5. Check for any leaks 6. Take sample of existing oil (results must be turned in) 7. Change oil vi. STARTING SYSTEM 1. Inspect batteries, terminals & connections 2. Check specific gravity of batteries (results must be turned in) 3. Perform load test on batteries (results must be turned in) 4. Inspect battery charger 5. Inspect starting motor 6. Inspect alternator vii. GENERATOR 1. Inspect bearings 2. Check vibration isolators 3. Inspect control panel 4. Check start controls 5. Check voltmeter 6. Check ammeter 7. Check frequency meter 8. Check circuit breaker viii. TRANSFER SWITCH 1. Inspect all connections (retighten if necessary) 2. Inspect wiring for brittle or burn marks 3. Inspect all switches ix. LOAD BANK TEST 1. Option for a 2-Hour Load Test 2. Or an option for a 4-Hour Load Test City Council 24 - 40 8/4/2026 ,wZ`R CITY OF SANTA ANA x. PROVIDE WRITTEN DOCUMENTATION OF ALL WORK PERFORMED 1. Oil Test Results (results must be turned in) 2. Diagnostic Procedures and Results Within five (5) business days of completing the Tier II Preventative Maintenance Service, the Contractor shall provide a completed Tier II: Generator Inspection and Preventative Maintenance Checklist Form, the approved form is provided as Exhibit 7 to the City. The Contractor shall state all findings, along with a proposed scope of work and complete cost estimate for any recommended equipment repairs and/or replacement if necessary. Alternative reporting forms may be used if approved by the City. 7. Automatic Transfer Switch (ATS) Contractor shall perform a visual inspection only of the Automatic Transfer Switch (ATS) associated with each City generator during scheduled maintenance visits. Contractor shall inspect the exterior and readily accessible portions of the ATS for visible signs of damage, corrosion, moisture intrusion, overheating, loose or missing hardware, abnormal indicator lights or alarms, and other observable deficiencies that may affect reliable operation. Contractor shall document all findings and notify the City of any conditions requiring further evaluation or corrective action. Contractor shall not perform ATS maintenance, repairs, installation, operational testing, exercising, switching, calibration, adjustments, or any work requiring manipulation of the ATS unless specifically authorized in writing by the City. 8. Fuelinci The City may, at its sole discretion, require the Contractor to provide fueling services for City generators as part of maintenance and repair activities or during emergency response situations. Contractor shall furnish and deliver fuel as directed by the City and shall provide documentation supporting the cost of fuel upon request. Fueling markup shall not exceed ten percent (10%) above the Contractor's actual cost when invoiced to the City. 9. On-Call Services Contractor shall provide on-call generator repair services for all City generators at an hourly rate that aligns with their submitted fee schedule(s). All repair services will require an estimate being submitted to the City for approval prior to any work being performed by the Contractor. A service report is to be completed by the Contractor's technician and the report is to be provided to City personnel upon completion of the request. Any on-call work carried out by the Contractor that requires taking a generator offline for testing or repairs requires prior approval from the City. Should a generator need to be taken offline temporarily, it may not be left unattended by the Contractor's personnel. The Contractor must remain on-site until the generator is successfully returned online to normal operation. Contractors must provide technical and engineering support upon request from the City for generators manufactured by but not limited to Caterpillar, Cummins, and Perkins. City Council 24 — 41 8/4/2026 (9) CITY OF SANTA ANA 10. VALUE ADDED RELATED SERVICES Contractors may propose additional related services that the City has not specifically identified in this RFP to accomplish the stated goals of this RFP. Value added related services will be considered by the City and may or may not be incorporated in the agreement. City Council 24 — 42 8/4/2026 EXHIBIT B City Council 24 — 43 8/4/2026 ��RIw CITY OF SANTA ANA ATTACHMENT A-1 - FEE SCHEDULE Contractors shall complete Attachment A-1: Fee Schedule and provide pricing on a per visit basis in accordance with Tier I and Tier II Preventative Maintenance Services as specified in this RFP. Furthermore, Contractors shall submit their own fee schedule for additional labor, material and equipment rates as a separate form. This additional fee schedule shall list rates for all labor designations, equipment and materials. Cost for preventative maintenance services (Tiers I and II) must be inclusive of all labor, materials, tools, supervision, transportation, and equipment. Item Subtotal Tier Subtotal Tier I, No. Location UOM QTY Tier I Tier II I&II Tier II (add-on") II,&Add-On 1 Segerstrom Station EA 1 $580.00 $1065.00 $1645.00 $ 5450.00 $ 7095.00 2 West Station EA 1 $ $ $ $ $ 580.00 2034.00 2614.00 9448.00 12,062.00 3 East Station EA 1 $580.00 $2034.00 $2614.00 $ 9448.00 $12,062.00 4 John Garthe EA 1 $ $ $ $ $ Station 580.00 1305.00 1885.00 6052.00 7,937.00 5 Walnut Station EA 1 $870.00 $2720.00 $3590.00 $11838.00 $15,428.00 6 Maxine Station EA 1 $ $ $ $ $ 520.00 825.00 1345.00 3752.00 5,097.00 7 Well 40 EA 1 $580.00 $ 2034.00 $2614.00 $ 9448.00 $12,062.00 TOTAL $16,307.00 $55,436.00 $71,743.00 *Add-On Services are a full change of engine oil and filter, battery and coolant replacement, and a two (2) hours load bank test and a four (4) hours load bank test. Cost must be inclusive of all labor, materials, tools, supervision, transportation, and equipment. Please also provide unit pricing for each add-on service for Tier II based on generator by location. Item Segerstrom West East John Walnut Maxine No. Description Station Station Station Garthe Station Station Well40 Station 8 Engine oil and filter $ $ $ $$ $ change Includ din Tier II ervice per scope in bid acket 9 Battery and coolant replacement $3200.00 $5900.00 $5900.00 `3600.00 $6900.00 $1800.00 $5900.00 10 Two(2)hours load bank $1000.00 $1588.00 $1588.00 1050.00 $2188.00 $800.00 $1588.00 test 11 Four(4)hours load $1250.00 $1960.00 $1960.00 1402.00 $2750.00 $1152.00 $1960.00 bank test THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. City COLMPOSALS THAT DO NOT CONTAIN THIS FOR"ILL44 CONSIDERED NONRESPONSIVE8/4/2026 (9) CITY OF SANTA ANA On-Call Repair Services 12 Hourly Rate HR 1 $210.00 13 OT Hourly Rate HR 1 $315.00 14 Weekends/Holidays Hourly Rate HR 1 $315.00 15 OT We Hourly Rate HR 1 $420.00 16 Trip Fee/Truck Charge EA 1 $210.00 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. City COLMPOSALS THAT DO NOT CONTAIN THIS FOR"ILLJpE CONSIDERED NON RESPONSIVE814/2026 EXHIBIT C Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability(CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal &advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. City Council 24 — 46 8/4/2026 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Jaime Arias, 215 S. Center St., M-85, Santa Ana, CA 92703. The name and location of the event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. City Council 24 — 47 8/4/2026 Exhibit 3 AGREEMENT WITH QUINN POWER SYSTEMS TO PROVIDE ON-CALL WATER GENERATOR MAINTENANCE AND REPAIR SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 4th day of August, 2026 by and between Quinn Company dba Quinn Power Systems ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. On June 2, 2026 the City issued Request for Proposals No. 26-075, by which it sought Contractors to provide on-call generator maintenance and repair services on behalf of the City of Santa Ana's Public Works Agency. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 26-075. C. Contractor was selected as one of four (4) vendors which qualified for this engagement. Only those Contractors approved by the City Council on August 4, 2026 shall be eligible to be engaged by the City for these services D. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of four (4) Contractors selected under RFP 26-075. The total aggregate compensation amount shall not exceed Five Hundred and Seventy-Five Thousand($575,000) during the term of the Agreement, including any extension periods. Page 1 of S City Council 24 — 48 8/4/2026 b. Payment by City shall be made within forty-five(45)days following receipt of proposer invoice evidencing work performed, subject to City accounting procedures. Payment need not to be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on August 4, 2026 for a one-year term with the option for the City to grant up to four(4), one-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Insurance requirements are attached hereto as Exhibit C and incorporated by reference. Page 2 of 8 City Council 24 — 49 8/4/2026 7. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement, provided, however, that such indemnity shall not apply to the extent such claims arise from the active negligence or willful misconduct of the City, its officers, agents, employees, contractors, or representatives; and (2) from any claim that personal injury, damages, just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement,including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. Page 3 of 8 City Council 24 — 50 8/4/2026 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a) has been disclosed in publicly available sources; (b)is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Contractor covenants that none of its directors, officers, employees, or agents shall Page 4 of S City Council 24 — 51 8/4/2026 participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractor retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Page 5 of S City Council 24 — 52 8/4/2026 Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure,right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar,nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 Page 6 of 8 City Council 24 — 53 8/4/2026 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-21) P.O. Box 1988 Santa Ana, California 92702 To Contractor: Quinn Company dba Quinn Power Systems Attn: Rayden King 3500 Shepherd St. City of Industry, CA 90601 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [Signature Page to Follow] Page 7 of 8 City Council 24 — 54 8/4/2026 SIGNATURE PAGE TO AGREEMENT WITH QUINN POWER SYSTEMS TO PROVIDE ON-CALL WATER GENERATOR MAINTENANCE AND REPAIR SERVICES FOR THE CITY OF SANTA ANA IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO QUINN COMPANY DBA QUINN City Attorney POWER SYSTEMS By: Kyle llesen Kris Paluzzi Assistant City Attorney VP & CFO RECOMMENDED FOR APPROVAL: Digitally signed by Rodolfo Rosas Rodolfo Rosas DN rn Rodolfo Rosas,email=rrosasCsanta- org,<=us Date:2026.07.20 14:20:02-07'00' Rodolfo Rosas, P.E. Acting Executive Director Public Works Agency Page S of S City Council 24 — 55 8/4/2026 EXHIBIT A City Council 24 — 56 8/4/2026 CITY OF SANTA ANA EXHIBIT 1 - SCOPE OF SERVICES 1. Description of Work: The City of Santa Ana is requesting proposals for the purpose of providing preventative maintenance service visits, on-call diagnostic and repair services, and emergency repair services to various generators within the City. The manufacturers of the City's existing generators include Caterpillar, Cummins, and Perkins. Proposers shall be fully experienced, licensed, and equipped to perform the work specified and required herein. All work performed shall be in compliance with the National Fire Protection Association (NFPA) 70 National Electrical Code, NFPA 110 Standard for Emergency, Standby Power Systems, and CaIOSHA safety requirements as well as other applicable federal, state, and local codes. The Contractor(s) shall provide all necessary labor, materials, tools, supervision, transportation and equipment to perform services specified herein. 2. Normal Operating Hours Monday through Friday, 7:00 AM to 5:00 PM Operating hours are subject to change and the City will communicate all changes in advance with the Contractor(s). 3. Emergency Service Request The Contractor(s) must be available to receive the City's emergency service request twenty- four (24) hours a day, seven (7) days a week. In the event of a generator failure or malfunction, the Contractor must respond within four (4) hours of receiving emergency service request from the City. The Contractor's service technician is required to be on-site to commence work within eight (8) hours of initial contact, if the event has been deemed by the City to be an emergency. The response time may be waived by the City if service can wait to be performed during the City's normal business hours. 4. Parts. Materials. and Warranties All parts, repairs, and/or fluid changing must be done with parts and fluids that meet or exceed the manufacturer's recommendations. All replacement parts shall be new and of the same quality and brand name as those being replaced; OEM parts are preferred. Substitutions will be permitted only with prior authorization from the City. Upon contract execution, the City will finalize the list and quantity of parts that the Contractors must have available on-hand at all times to avoid potential delays in performing the work required during the term of the contract. If the Contractor is unable to stock certain items at all times and must special order them on a project basis, they will submit the lead time for procurement to the City for review and approval. All material markup must not exceed 10% percent above Contractor's cost when charged back to the City. City Council 24 — 57 8/4/2026 (9) CITY OF SANTA ANA All work performed will carry a minimum one-year warranty on parts and labor. The Contractors shall properly dispose of used oil, fluids, and filters generated by its services off-site, leaving the job site environmentally clean. 5. Price, Schedule, and Invoice Awarded Contractor(s) shall provide quotes and project schedules with pricing in accordance with their submitted rates upon request by the City. The quote will include, but is not limited to summary of anticipated tasks, anticipated project time of completion, hourly rate, rates for materials, and oversized equipment rates on a project by project basis for the City's review and approval. Any special materials as required for the work to be purchased by the Contractor may only occur after formal discussion and approved in writing by the City. Contractor(s) shall coordinate all scheduled services at least five (5) business days in advance with the City's Water Services Superintendent. Contractors shall invoice the City on a monthly basis for all work performed during the period or provide a one-time invoice at the completion of work issued. Each invoice shall include as information as required on the quote and be accompanied by a summary of tasks performed, results and progress on long-term tasks if any, and agreement number. 6. Preventative Maintenance All testing and maintenance services will be scheduled in advance with the City. Upon request from the City, the Contractor shall perform preventative maintenance as specified below. The Contractor shall maintain service reports on all maintenance and repairs, and shall provide a copy of the service report to the City upon request. In addition to Contractor's self- generated service reports, the Contractor is required to complete the City's own form and submit back to the City after work is completed. Contractor shall stop work and immediately notify City personnel of conditions that do not conform to applicable codes and/or pose a safety hazard should they encounter them while performing preventative maintenance. Contractor shall ensure all work performed on electrical power generation and transfer equipment shall be accomplished under the technical management of a qualified electrical licensed contractor. A. Tier I: Preventative Maintenance Services (refer to Attachment A-1: Fee Schedule) Contractor shall perform Tier I Preventative Maintenance Services and shall at a minimum include checking the following: i. Fuel (Check main and day tank fuel supply levels; day tank float switch; piping, hoses and connectors; operating fuel pressure; and for any obstructions to tank vents and overflow piping) ii. Lubrication system (Check for proper oil level and oil operating pressure; Tube oil heater) iii. Cooling system (Check coolant level, water pump(s), jacket water heater, belts, hoses, fan) iv. Exhaust system (Check drain condensate trap and for possible leakage) City Council 24 — 58 8/4/2026 CITY OF SANTA ANA V. Battery System (Look for possible corrosion; check specific gravity, electrolyte level and battery charger — maintenance-free batteries require routine visual inspection and maintenance in accordance with manufacturer's instructions) vi. Electrical system (Conduct a general inspection of wiring and connections; check circuit breakers/fuses) vii. Prime Mover/Generator (Check for debris, foreign objects, loose or broken fittings; check guards and components; look for any unusual condition of vibration, leakage, noise, temperature or deterioration) viii. Thirty (30) Minute Load Test (Contractor shall carry out 30-minute generator load tests and run the generator at 30% for a minimum of 30 minutes. If a generator does not"pass" the load test consistently then Contractor will ask the City of Santa Ana if a resistive load bank test should be performed.) Within five (5) business days of completing a load test on a generator and maintenance inspection services, Contractor shall provide a completed Tier 1: Generator 30-Minute Load Test Form, the approved form is provided as Exhibit 6 to the City. The Contractor shall state all findings, along with a proposed scope of work and complete cost estimate for any recommended equipment repairs and/or replacement if necessary. Alternative reporting forms may be used if approved by the City. B. Tier II: Preventative Maintenance Service (refer to Attachment A-1: Fee Schedule) Contractor shall perform Tier II Preventative Maintenance Services and shall at a minimum include checking the items listed below. In addition to the items listed below and in Exhibit 7 Tier II Generator Inspection and Preventative Maintenance Checklist, the Tier II visit shall include a full change of engine oil and filter, along with a battery and coolant replacement if necessary, and an optional two (2) hours load bank test or a four (4) hours load bank test. When applicable, the Contractor shall perform automatic transfer switch (ATS) testing in accordance with current NFPA 110 standards. L COOLING SYSTEM 1. Inspect radiator exchanger 2. Check coolant level 3. Glycol check of coolant (freezing point) (Results must be turned in) 4. Inspect all hoses and connections 5. Inspect fan drive pulley and fan 6. Inspect fan belts 7. Check jacket water heater 8. Inspect water pump 9. Inspect thermostats ii. FUEL SYSTEM 1. Inspect fuel tank 2. Change fuel/water separator strainers 3. Inspect all fuel lines and connections 4. Inspect governor and controls 5. Change all fuel filters 6. Check fuel pressure 7. Test fuel in tanks for water(results must be turned in) City Council 24 — 59 8/4/2026 CITY OF SANTA ANA iii. AIR INTAKE & EXHAUST SYSTEM 1. Change air filters as needed (At the discretion of the City) 2. Check air filter service indicator 3. Inspect air inlet system 4. Inspect turbocharger 5. Check exhaust manifold 6. Inspect exhaust system iv. ENGINE MONITORS & SAFETY CONTROLS 1. Check all gauges 2. Check all safety controls 3. Check remote enunciators & alarms v. LUBE OIL SYSTEM 1. Check oil level 2. Change all oil filters 3. Check oil pressure 4. Inspect crankcase breather 5. Check for any leaks 6. Take sample of existing oil (results must be turned in) 7. Change oil vi. STARTING SYSTEM 1. Inspect batteries, terminals & connections 2. Check specific gravity of batteries (results must be turned in) 3. Perform load test on batteries (results must be turned in) 4. Inspect battery charger 5. Inspect starting motor 6. Inspect alternator vii. GENERATOR 1. Inspect bearings 2. Check vibration isolators 3. Inspect control panel 4. Check start controls 5. Check voltmeter 6. Check ammeter 7. Check frequency meter 8. Check circuit breaker viii. TRANSFER SWITCH 1. Inspect all connections (retighten if necessary) 2. Inspect wiring for brittle or burn marks 3. Inspect all switches ix. LOAD BANK TEST 1. Option for a 2-Hour Load Test 2. Or an option for a 4-Hour Load Test City Council 24 - 60 8/4/2026 CITY OF SANTA ANA x. PROVIDE WRITTEN DOCUMENTATION OF ALL WORK PERFORMED 1. Oil Test Results (results must be turned in) 2. Diagnostic Procedures and Results Within five (5) business days of completing the Tier II Preventative Maintenance Service, the Contractor shall provide a completed Tier II: Generator Inspection and Preventative Maintenance Checklist Form, the approved form is provided as Exhibit 7 to the City. The Contractor shall state all findings, along with a proposed scope of work and complete cost estimate for any recommended equipment repairs and/or replacement if necessary. Alternative reporting forms may be used if approved by the City. 7. Automatic Transfer Switch (ATS) Contractor shall perform a visual inspection only of the Automatic Transfer Switch (ATS) associated with each City generator during scheduled maintenance visits. Contractor shall inspect the exterior and readily accessible portions of the ATS for visible signs of damage, corrosion, moisture intrusion, overheating, loose or missing hardware, abnormal indicator lights or alarms, and other observable deficiencies that may affect reliable operation. Contractor shall document all findings and notify the City of any conditions requiring further evaluation or corrective action. Contractor shall not perform ATS maintenance, repairs, installation, operational testing, exercising, switching, calibration, adjustments, or any work requiring manipulation of the ATS unless specifically authorized in writing by the City. 8. Fuelinci The City may, at its sole discretion, require the Contractor to provide fueling services for City generators as part of maintenance and repair activities or during emergency response situations. Contractor shall furnish and deliver fuel as directed by the City and shall provide documentation supporting the cost of fuel upon request. Fueling markup shall not exceed ten percent (10%) above the Contractor's actual cost when invoiced to the City. 9. On-Call Services Contractor shall provide on-call generator repair services for all City generators at an hourly rate that aligns with their submitted fee schedule(s). All repair services will require an estimate being submitted to the City for approval prior to any work being performed by the Contractor. A service report is to be completed by the Contractor's technician and the report is to be provided to City personnel upon completion of the request. Any on-call work carried out by the Contractor that requires taking a generator offline for testing or repairs requires prior approval from the City. Should a generator need to be taken offline temporarily, it may not be left unattended by the Contractor's personnel. The Contractor must remain on-site until the generator is successfully returned online to normal operation. Contractors must provide technical and engineering support upon request from the City for generators manufactured by but not limited to Caterpillar, Cummins, and Perkins. City Council 24 — 61 8/4/2026 (9) CITY OF SANTA ANA 10. VALUE ADDED RELATED SERVICES Contractors may propose additional related services that the City has not specifically identified in this RFP to accomplish the stated goals of this RFP. Value added related services will be considered by the City and may or may not be incorporated in the agreement. City Council 24 — 62 8/4/2026 EXHIBIT B City Council 24 — 63 8/4/2026 w'4 CITY OF SANTA ANA ATTACHMENT A-1 - FEE SCHEDULE Contractors shall complete Attachment A-1: Fee Schedule and provide pricing on a per visit basis in accordance with Tier I and Tier II Preventative Maintenance Services as specified in this RFP. Furthermore, Contractors shall submit their own fee schedule for additional labor, material and equipment rates as a separate form. This additional fee schedule shall list rates for all labor designations, equipment and materials. Cost for preventative maintenance services (Tiers I and II) must be inclusive of all labor, materials, tools, supervision, transportation, and equipment. Item Subtotal Tier Subtotal Tier I, No. Location UOM OTY Tier I Tier II 1&II Tier II(add-on') 11, &Add-On 1 Segerstrom Station EA 1 $525 $2,700 $3,225 $11,000 $14,225 2 West Station EA 1 $525 $4,042 $4,567 $18,842 $23,409 3 East Station EA 1 $525 $4,042 $4,567 18,842 $23,409 4 John Garthe EA 1 $ $ $ $ Station 525 3,970 4,495 16,820 21,315 5 Walnut Station EA 1 $525 $4,760 $5,285 19,210 $24,495 6 Maxine Station EA 1 $525 $2,500 $3,025 9,250 $12,275 7 Well 40 EA 1 $525 $5,220 $5,745 20,020 $25,765 TOTAL $30,909 113,984 $ 144,893 *Add-On Services are a full change of engine oil and filter, battery and coolant replacement, and a two (2) hours load bank test and a four (4) hours load bank test. Cost must be inclusive of all labor, materials, tools, supervision, transportation, and equipment. Please also provide unit pricing for each add-on service for Tier II based on generator by location. Item Segerstrom West East John Walnut Maxine No. Description Station Station Station Garthe Station Station Well40 Station 8 Engine oil and filter $1,450 $2,792 $2,792 $3,970 $3,510 $1,250 $3,970 change 9 Battery and coolant $4,000 $8,900 $8,900 $5,700 $6,500 $3,500 $8,900 replacement 10 Two(2)hours load bank $2,500 $3,300 $3,300 $3,300 $4,250 $2,000 $3,300 test 11 Four(4)hours load $3,050 $3,850 $3,850 $3,850 $4,950 $2,500 $3,850 bank test THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. City COLMPOSALS THAT DO NOT CONTAIN THIS FOR"ILL§4 CONSIDERED NONRESPONSIVE8/4/2026 (2) CITY OF SANTA ANA On-Call Repair Services 12 Hourly Rate HR 1 $275 13 OT Hourly Rate HR 1 $412.50 14 Weekends/Holidays Hourly Rate HR 1 $412.50 / 525 15 OT Weekends/Holidays Hourly Rate HR 1 $525 16 Trip Fee/Truck Charge EA 1 $N/A THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. City COLMPOSALS THAT DO NOT CONTAIN THIS FOR"ILL@E CONSIDERED NONRESPONSIVEB/4/2026 EXHIBIT C Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability(CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal &advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. City Council 24 — 66 8/4/2026 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Jaime Arias, 215 S. Center St., M-85, Santa Ana, CA 92703. The name and location of the event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. City Council 24 — 67 8/4/2026 Exhibit 4 AGREEMENT WITH WEST COAST ENERGY SYSTEMS, LLC TO PROVIDE ON CALL GENERATOR MAINTENANCE AND REPAIR SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 41h day of August, 2026 by and between West Coast Energy Systems, LLC ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. On June 2, 2026 the City issued Request for Proposals No. 26-075, by which it sought Contractors to provide on-call generator maintenance and repair services on behalf of the City of Santa Ana's Public Works Agency. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 26-075. C. Contractor was selected as one of four (4) vendors which qualified for this engagement. Only those Contractors approved by the City Council on August 4, 2026 shall be eligible to be engaged by the City for these services. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of four (4) Contractors selected under RFP 26-075. The total aggregate compensation amount shall not exceed Five Hundred and Seventy-Five Thousand($575,000) during the term of the Agreement, including any extension periods. Page 1 of S City Council 24 — 68 8/4/2026 b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH)transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on August 4, 2026 for a one-year term with the option for the City to grant up to four(4), one-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. Page 2 of 8 City Council 24 — 69 8/4/2026 6. INSURANCE Insurance requirements are attached hereto as Exhibit C and incorporated by reference. 7. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and(2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement,including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years Page 3 of 8 City Council 24 — 70 8/4/2026 from the date of final payment to Contractor under this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b)is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. Page 4 of S City Council 24 — 71 8/4/2026 e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractor retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to Page 5 of 8 City Council 24 — 72 8/4/2026 deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure,right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be detennined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the tern of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Page 6 of 8 City Council 24 — 73 8/4/2026 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-21) P.O. Box 1988 Santa Ana, California 92702 To Contractor: West Coast Energy Systems, LLC Attn: Andrew Barth Director of Aftermarket Sales &Rentals 7 Latitude Way Corona, CA 92881 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24)hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [Signature Page to Follow] Page 7 of S City Council 24 — 74 8/4/2026 SIGNATURE PAGE TO AGREEMENT WITH WEST COAST ENERGY SYSTEMS,LLC TO PROVIDE ON CALL GENERATOR MAINTENANCE AND REPAIR SERVICES FOR THE CITY OF SANTA ANA IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO WEST COAST ENERGY SYSTEMS, City Attorney LLC By: 6aA; . Kyle llesen Andrew Barth Assistant City Attorney Director of Aftermarket Sales & Rentals RECOMMENDED FOR APPROVAL: DN t " olfoRosas.ema as@=anta-Rodolfo RosasDgi""s"ndyoofoRosas org,SUS Date:2026.07.20 14:22:14-07'00' Rodolfo Rosas, P.E. Acting Executive Director Public Works Agency Page 8 of 8 City Council 24 — 75 8/4/2026 EXHIBIT A City Council 24 — 76 8/4/2026 CITY OF SANTA ANA EXHIBIT 1 - SCOPE OF SERVICES 1. Description of Work: The City of Santa Ana is requesting proposals for the purpose of providing preventative maintenance service visits, on-call diagnostic and repair services, and emergency repair services to various generators within the City. The manufacturers of the City's existing generators include Caterpillar, Cummins, and Perkins. Proposers shall be fully experienced, licensed, and equipped to perform the work specified and required herein. All work performed shall be in compliance with the National Fire Protection Association (NFPA) 70 National Electrical Code, NFPA 110 Standard for Emergency, Standby Power Systems, and CaIOSHA safety requirements as well as other applicable federal, state, and local codes. The Contractor(s) shall provide all necessary labor, materials, tools, supervision, transportation and equipment to perform services specified herein. 2. Normal Operating Hours Monday through Friday, 7:00 AM to 5:00 PM Operating hours are subject to change and the City will communicate all changes in advance with the Contractor(s). 3. Emergency Service Request The Contractor(s) must be available to receive the City's emergency service request twenty- four (24) hours a day, seven (7) days a week. In the event of a generator failure or malfunction, the Contractor must respond within four (4) hours of receiving emergency service request from the City. The Contractor's service technician is required to be on-site to commence work within eight (8) hours of initial contact, if the event has been deemed by the City to be an emergency. The response time may be waived by the City if service can wait to be performed during the City's normal business hours. 4. Parts. Materials. and Warranties All parts, repairs, and/or fluid changing must be done with parts and fluids that meet or exceed the manufacturer's recommendations. All replacement parts shall be new and of the same quality and brand name as those being replaced; OEM parts are preferred. Substitutions will be permitted only with prior authorization from the City. Upon contract execution, the City will finalize the list and quantity of parts that the Contractors must have available on-hand at all times to avoid potential delays in performing the work required during the term of the contract. If the Contractor is unable to stock certain items at all times and must special order them on a project basis, they will submit the lead time for procurement to the City for review and approval. All material markup must not exceed 10% percent above Contractor's cost when charged back to the City. City Council 24 — 77 8/4/2026 (9) CITY OF SANTA ANA All work performed will carry a minimum one-year warranty on parts and labor. The Contractors shall properly dispose of used oil, fluids, and filters generated by its services off-site, leaving the job site environmentally clean. 5. Price, Schedule, and Invoice Awarded Contractor(s) shall provide quotes and project schedules with pricing in accordance with their submitted rates upon request by the City. The quote will include, but is not limited to summary of anticipated tasks, anticipated project time of completion, hourly rate, rates for materials, and oversized equipment rates on a project by project basis for the City's review and approval. Any special materials as required for the work to be purchased by the Contractor may only occur after formal discussion and approved in writing by the City. Contractor(s) shall coordinate all scheduled services at least five (5) business days in advance with the City's Water Services Superintendent. Contractors shall invoice the City on a monthly basis for all work performed during the period or provide a one-time invoice at the completion of work issued. Each invoice shall include as information as required on the quote and be accompanied by a summary of tasks performed, results and progress on long-term tasks if any, and agreement number. 6. Preventative Maintenance All testing and maintenance services will be scheduled in advance with the City. Upon request from the City, the Contractor shall perform preventative maintenance as specified below. The Contractor shall maintain service reports on all maintenance and repairs, and shall provide a copy of the service report to the City upon request. In addition to Contractor's self- generated service reports, the Contractor is required to complete the City's own form and submit back to the City after work is completed. Contractor shall stop work and immediately notify City personnel of conditions that do not conform to applicable codes and/or pose a safety hazard should they encounter them while performing preventative maintenance. Contractor shall ensure all work performed on electrical power generation and transfer equipment shall be accomplished under the technical management of a qualified electrical licensed contractor. A. Tier I: Preventative Maintenance Services (refer to Attachment A-1: Fee Schedule) Contractor shall perform Tier I Preventative Maintenance Services and shall at a minimum include checking the following: i. Fuel (Check main and day tank fuel supply levels; day tank float switch; piping, hoses and connectors; operating fuel pressure; and for any obstructions to tank vents and overflow piping) ii. Lubrication system (Check for proper oil level and oil operating pressure; Tube oil heater) iii. Cooling system (Check coolant level, water pump(s), jacket water heater, belts, hoses, fan) iv. Exhaust system (Check drain condensate trap and for possible leakage) City Council 24 — 78 8/4/2026 CITY OF SANTA ANA V. Battery System (Look for possible corrosion; check specific gravity, electrolyte level and battery charger — maintenance-free batteries require routine visual inspection and maintenance in accordance with manufacturer's instructions) vi. Electrical system (Conduct a general inspection of wiring and connections; check circuit breakers/fuses) vii. Prime Mover/Generator (Check for debris, foreign objects, loose or broken fittings; check guards and components; look for any unusual condition of vibration, leakage, noise, temperature or deterioration) viii. Thirty (30) Minute Load Test (Contractor shall carry out 30-minute generator load tests and run the generator at 30% for a minimum of 30 minutes. If a generator does not"pass" the load test consistently then Contractor will ask the City of Santa Ana if a resistive load bank test should be performed.) Within five (5) business days of completing a load test on a generator and maintenance inspection services, Contractor shall provide a completed Tier 1: Generator 30-Minute Load Test Form, the approved form is provided as Exhibit 6 to the City. The Contractor shall state all findings, along with a proposed scope of work and complete cost estimate for any recommended equipment repairs and/or replacement if necessary. Alternative reporting forms may be used if approved by the City. B. Tier II: Preventative Maintenance Service (refer to Attachment A-1: Fee Schedule) Contractor shall perform Tier II Preventative Maintenance Services and shall at a minimum include checking the items listed below. In addition to the items listed below and in Exhibit 7 Tier II Generator Inspection and Preventative Maintenance Checklist, the Tier II visit shall include a full change of engine oil and filter, along with a battery and coolant replacement if necessary, and an optional two (2) hours load bank test or a four (4) hours load bank test. When applicable, the Contractor shall perform automatic transfer switch (ATS) testing in accordance with current NFPA 110 standards. L COOLING SYSTEM 1. Inspect radiator exchanger 2. Check coolant level 3. Glycol check of coolant (freezing point) (Results must be turned in) 4. Inspect all hoses and connections 5. Inspect fan drive pulley and fan 6. Inspect fan belts 7. Check jacket water heater 8. Inspect water pump 9. Inspect thermostats ii. FUEL SYSTEM 1. Inspect fuel tank 2. Change fuel/water separator strainers 3. Inspect all fuel lines and connections 4. Inspect governor and controls 5. Change all fuel filters 6. Check fuel pressure 7. Test fuel in tanks for water(results must be turned in) City Council 24 — 79 8/4/2026 CITY OF SANTA ANA iii. AIR INTAKE & EXHAUST SYSTEM 1. Change air filters as needed (At the discretion of the City) 2. Check air filter service indicator 3. Inspect air inlet system 4. Inspect turbocharger 5. Check exhaust manifold 6. Inspect exhaust system iv. ENGINE MONITORS & SAFETY CONTROLS 1. Check all gauges 2. Check all safety controls 3. Check remote enunciators & alarms v. LUBE OIL SYSTEM 1. Check oil level 2. Change all oil filters 3. Check oil pressure 4. Inspect crankcase breather 5. Check for any leaks 6. Take sample of existing oil (results must be turned in) 7. Change oil vi. STARTING SYSTEM 1. Inspect batteries, terminals & connections 2. Check specific gravity of batteries (results must be turned in) 3. Perform load test on batteries (results must be turned in) 4. Inspect battery charger 5. Inspect starting motor 6. Inspect alternator vii. GENERATOR 1. Inspect bearings 2. Check vibration isolators 3. Inspect control panel 4. Check start controls 5. Check voltmeter 6. Check ammeter 7. Check frequency meter 8. Check circuit breaker viii. TRANSFER SWITCH 1. Inspect all connections (retighten if necessary) 2. Inspect wiring for brittle or burn marks 3. Inspect all switches ix. LOAD BANK TEST 1. Option for a 2-Hour Load Test 2. Or an option for a 4-Hour Load Test City Council 24 - 80 8/4/2026 CITY OF SANTA ANA x. PROVIDE WRITTEN DOCUMENTATION OF ALL WORK PERFORMED 1. Oil Test Results (results must be turned in) 2. Diagnostic Procedures and Results Within five (5) business days of completing the Tier II Preventative Maintenance Service, the Contractor shall provide a completed Tier II: Generator Inspection and Preventative Maintenance Checklist Form, the approved form is provided as Exhibit 7 to the City. The Contractor shall state all findings, along with a proposed scope of work and complete cost estimate for any recommended equipment repairs and/or replacement if necessary. Alternative reporting forms may be used if approved by the City. 7. Automatic Transfer Switch (ATS) Contractor shall perform a visual inspection only of the Automatic Transfer Switch (ATS) associated with each City generator during scheduled maintenance visits. Contractor shall inspect the exterior and readily accessible portions of the ATS for visible signs of damage, corrosion, moisture intrusion, overheating, loose or missing hardware, abnormal indicator lights or alarms, and other observable deficiencies that may affect reliable operation. Contractor shall document all findings and notify the City of any conditions requiring further evaluation or corrective action. Contractor shall not perform ATS maintenance, repairs, installation, operational testing, exercising, switching, calibration, adjustments, or any work requiring manipulation of the ATS unless specifically authorized in writing by the City. 8. Fuelinci The City may, at its sole discretion, require the Contractor to provide fueling services for City generators as part of maintenance and repair activities or during emergency response situations. Contractor shall furnish and deliver fuel as directed by the City and shall provide documentation supporting the cost of fuel upon request. Fueling markup shall not exceed ten percent (10%) above the Contractor's actual cost when invoiced to the City. 9. On-Call Services Contractor shall provide on-call generator repair services for all City generators at an hourly rate that aligns with their submitted fee schedule(s). All repair services will require an estimate being submitted to the City for approval prior to any work being performed by the Contractor. A service report is to be completed by the Contractor's technician and the report is to be provided to City personnel upon completion of the request. Any on-call work carried out by the Contractor that requires taking a generator offline for testing or repairs requires prior approval from the City. Should a generator need to be taken offline temporarily, it may not be left unattended by the Contractor's personnel. The Contractor must remain on-site until the generator is successfully returned online to normal operation. Contractors must provide technical and engineering support upon request from the City for generators manufactured by but not limited to Caterpillar, Cummins, and Perkins. City Council 24 — 81 8/4/2026 (9) CITY OF SANTA ANA 10. VALUE ADDED RELATED SERVICES Contractors may propose additional related services that the City has not specifically identified in this RFP to accomplish the stated goals of this RFP. Value added related services will be considered by the City and may or may not be incorporated in the agreement. City Council 24 — 82 8/4/2026 EXHIBIT B City Council 24 — 83 8/4/2026 CITY OF SANTA ANA ATTACHMENT A-1 - FEE SCHEDULE Contractors shall complete Attachment A-1: Fee Schedule and provide pricing on a per visit basis in accordance with Tier I and Tier II Preventative Maintenance Services as specified in this RFP. Furthermore, Contractors shall submit their own fee schedule for additional labor, material and equipment rates as a separate form. This additional fee schedule shall list rates for all labor designations, equipment and materials. Cost for preventative maintenance services (Tiers I and II) must be inclusive of all labor, materials, tools, supervision, transportation, and equipment. Item Subtotal Tier Subtotal Tier I, No. Location UOM QTY Tier I Tier II I&II Tier II (add on') II,&Add-On 1 Segerstrom Station EA 1 $470 $1830 $ 2300 $ 1000 $ 3300 2 West Station EA 1 $560 $3760 $ 4320 $ 1000 $ 5320 s East Station EA 1 $560 $3760 $ 4320 $ 1000 $ 5320 4 John EA 1 Station ion $510 $2210 $2720 $ 1000 $ 3720 5 Walnut Station EA 1 $560 $2900 $ 3460 $ 1000 $ 4460 6 Maxine Station EA 1 $470 $1320 $ 1790 $ 1000 $ 2790 7 Well 40 EA 1 $560 $2900 $ 3460 $ 1000 $ 4460 TOTAL $ 22370 $7000 $ 29370 *Add-On Services are a full change of engine oil and filter, battery and coolant replacement, and a two (2) hours load bank test and a four (4) hours load bank test. Cost must be inclusive of all labor, materials, tools, supervision, transportation, and equipment. Please also provide unit priicin for each add-on service for Tier II based on clenerator bv location. Item Segerstrom West East John Walnut Maxine No. Description Station Station Station Garthe Station Station Well40 Station 8 Engine oil and filter $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 change Battery and coolant s replacement $ 700 $700 $ 700 $ 700 $700 $700 $700 Two(2)hours load bank 10 test $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Four(4)hours load 11 bank test $300 $300 $ 300 $ 300 $300 $300 $ 300 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. City COLMPOSALS THAT DO NOT CONTAIN THIS FOR"ILLS4 CONSIDERED NONRESPONSIVEB/4/2026 (9) CITY OF SANTA ANA On-Call Repair Services 12 Hourly Rate HR 1 $200 13 OT Hourly Rate HR 1 $300 14 Weekends/Holidays Hourly Rate HR 1 $400 15 OT Weekends/Holidays Hourly Rate HR 1 $400 16 Trip Fee/Truck Charge EA 1 $3.40/mi THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. City COLMPOSALS THAT DO NOT CONTAIN THIS FOR"ILL§E CONSIDERED NONRESPONSIVE814/2026 EXHIBIT C Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability(CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal &advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. City Council 24 — 86 8/4/2026 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Jaime Arias, 215 S. Center St., M-85, Santa Ana, CA 92703. The name and location of the event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. City Council 24 — 87 8/4/2026 Public Works Agency www.santa-ana.gov/pw Item # 25 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Award of Aggregate Agreements for Drinking Water Well, Pump, and Motor Rehabilitation and Repair Services AGENDA TITLE Award of Aggregate Agreements with General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC for On-Call Water Well, Pump, and Motor Rehabilitation and Repair Services (Specification No. 26-063) (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute aggregate agreements with General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC to provide on-call water well, pump, and motor rehabilitation and repair services beginning August 4, 2026 and expiring August 3, 2027, with an estimated annual budget of $550,000, with provisions for four, one-year extensions for a total aggregate amount not to exceed $2,750,000 (Core Agreement No. A-2026-XXX). GOVERNMENT CODE 484308 APPLIES: Yes DISCUSSION The Public Works Agency Water Resources Division (PWA) is responsible for the daily operations of the City's drinking water systems. The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 45 million gallons, four pressure regulating stations, and seven connection points to the Metropolitan Water District (MWD). The system has an average daily demand of 43 million gallons from its roughly 45,000 service connections. The City has a critical and ongoing need for professional water well, pump, and motor rehabilitation and repair services to ensure the reliability, efficiency, and long-term sustainability of its municipal groundwater supply system. The City's water production infrastructure consists of wells, pumps, motors, column assemblies, electrical components, and associated equipment that are subject to wear, corrosion, declining performance, and unexpected mechanical failures due to their age and continuous operation. Regular rehabilitation and repair services are necessary to restore well City Council 25 — 1 8/4/2026 Drinking Water Well, Pump, and Motor Rehabilitation and Repair Services August 4, 2026 Page 2 capacity, maintain pumping efficiency, extend equipment life, minimize service interruptions, and protect the City's investment in its water system assets. The City has an ongoing need for specialized maintenance and repair services to support its municipal water wells. These services include diagnostic testing, well redevelopment, pump and motor removal and installation, emergency repairs, video inspections, mechanical rehabilitation, and other related maintenance services. The work requires specialized expertise, technical knowledge, and equipment that are not available in- house. Request for Qualifications (RFQuaI) No. 26-063 was issued on May 26, 2026 on the City's online bid management and publication system. A summary of vendor participation and results is as follows: 341 Vendors notified 5 Santa Ana vendors notified 17 Vendors downloaded the bid packet 3 Responsive proposals received 0 Responsive proposals received from Santa Ana vendors Submissions were opened on June 23, 2026 and evaluated. Three submissions were received by the RFQuaI deadline and were determined to be responsive to the specifications and met the City's requirements. The selected contractors will provide services on an as-needed basis. Placement on the pre-qualified list does not guarantee any minimum amount of work. When services are required, the City will solicit quotations from the awarded contractors and may consider factors including response time, availability, proposed pricing, project schedule, type of work, and prior performance on similar projects when determining the most appropriate contractor for a specific assignment. This approach provides the City with the flexibility to obtain timely and cost-effective services while ensuring the selected contractor possesses the expertise and resources necessary to complete the work. Based on the evaluation of qualifications and experience, staff recommends awarding aggregate agreements to General Pump Company, Inc. (Exhibit 1), Layne Christensen Company (Exhibit 2), and Weber Water Resources CA, LLC (Exhibits 3) to establish a pre-qualified pool of contractors for water well, pump, and motor rehabilitation and repair services. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are budgeted and available in the following accounts for Fiscal Year 2026-27. Subsequent fiscal year funding for renewal options, if exercised, will be included in the City Council 25 — 2 8/4/2026 Drinking Water Well, Pump, and Motor Rehabilitation and Repair Services August 4, 2026 Page 3 proposed budgets for City Council consideration. The following is an estimate of expenditures by fiscal year. Actual expenditures may vary by fiscal year based on operational needs, provided total expenditures do not exceed the total aggregate contract amount authorized by City Council. Accounting Fiscal Unit — Fund Accounting Unit, Amount Year Account No. Description Account Description Pro'ect No. CONTRACT (ONE-YEAR TERM) 2026-27 Water Utility (Aug 4 — 06017640- Water Production & Supply, $498,768 Jun 30) 62300 Contract Services- ProfessionaloFHra 2027-28 Water Utility (Jul 1 — 06017640- Water Production & Supply, $51,232 Aug 3) 62300 Contract Services- Professional[FH2] CONTRACT (ONE-YEAR) TOTAL: $550,000 OPTIONAL FOUR ONE-YEAR EXTENSIONS 2027-28 Water Utility (Aug 4 — 06017640- Water Production & Supply, $498,768 Jun 30) 62300 Contract Services- Professional Water Utility 2028-29 06017640- Water Production & Supply, $550,000 62300 Contract Services- Professional Water Utility 2029-30 06017640- Water Production & Supply, $550,000 62300 Contract Services- Professional Water Utility 2030-31 06017640- Water Production & Supply, $550,000 62300 Contract Services- Professional 2031-32 Water Utility (Jul 1 — 06017640- Water Production & Supply, $51,232 Aug 3) 62300 Contract Services- Professional City Council 25 — 3 8/4/2026 Drinking Water Well, Pump, and Motor Rehabilitation and Repair Services August 4, 2026 Page 4 OPTIONAL FOUR ONE-YEAR EXTENSION TOTAL: $2,200,000 TOTAL (FIVE-YEAR CONTRACT): $2,750,000 EXHIBIT(S) 1. Agreement with General Pump Company, Inc. 2. Agreement with Layne Christensen Company 3. Agreement with Weber Water Resources CA, LLC Submitted By: Rodolfo Rosas, P.E., Acting Executive Director of Public Works Agency Approved By: Alvaro Nunez, City Manager City Council 25 — 4 8/4/2026 AGREEMENT WITH GENERAL PUMP COMPANY, INC TO PROVIDE ON-CALL WATER WELL, PUMP, MOTOR REHABILITATION AND REPAIR SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 41h day of August, 2026 by and between General Pump Company, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. The City desires to retain a Contractor having special skill and knowledge in the field of: on-call water well,pump,motor rehabilitation, and repair services for the Water Resources Division of the City's Public Works Agency. B. Contractor represents that Contractor is able and willing to provide such services to the City. Contractor is one of three vendors selected for this engagement. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City neither warrants no guarantees any minimum or maximum compensation. Contractor shall be paid only for services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of three Contractors selected under Request for Qualifications 26-063. The total aggregate compensation amount to be expended during the term of this Agreement shall not exceed $2,750,000, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required Page 1 of 9 City Council 25 — 5 8/4/2026 documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on August 4, 2026 for a one-year term with the option for the City to grant up to four (4), one -year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Insurance requirements are attached hereto as Exhibit C and incorporated by reference. 7. INDEMNIFICATION Page 2 of 9 City Council 25 — 6 8/4/2026 Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement,including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and Page 3 of 9 City Council 25 — 7 8/4/2026 further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b)is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and(c) above. Page 4 of 9 City Council 25 — 8 8/4/2026 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractor retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. Page 5 of 9 City Council 25 — 9 8/4/2026 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar,nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the tenn of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such pen-nits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-21) Page 6 of 9 City Council 25 — 10 8/4/2026 P.O. Box 1988 Santa Ana, California 92702 To Contractor: General Pump Company, Inc. Attn: Tim Oman 159 N. Acacia St. San Dimas, CA 91773 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [Signature Page to Follow] Page 7 of 9 City Council 25 — 11 8/4/2026 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO GENERAL PUMP COMPANY, INC City Attorney By: Kyle; ellesen By: Michael Garcia Assistant City Attorney Title:VP of Project Management RECOMMENDED FOR APPROVAL: Digitally signed by Rodolfo Rosas Rodolfo Rosas - rRodolfo Rosas, —ail il=rosasOsanta-ana.org,c=US Date:2026.07.20 14:29,25-07,00' Rodolfo Rosas, P.E. Acting Executive Director Public Works Agency Page S of 9 City Council 25 — 12 8/4/2026 EXHIBIT A City Council 25 — 13 8/4/2026 CITY OF SANTA ANA EXHIBIT 1 - SCOPE OF SERVICES GENERAL The Contractor shall provide water well casing, pump and motor rehabilitation, repair, and replacement related services at various locations within the City on an as-needed basis. The work shall include routine and emergency pump pulling and installations, well casing repairs and installations, water well and booser rehabilitations, well video inspections and chemical treatments, electric motor rewindings, sound attenuation, and repair services on various types of pumps and motors. The Contractor shall provide all necessary supervision, labor, materials, tools, transportation and equipment to perform services specified herein. The Contractor shall provide transportation for its heavy duty equipment, such as, but not limited to, drilling rig, pump rig, flatbed truck, boom truck, tractor trailer, to and from Contractor's facility to each City's Water Production worksite. All electric motor repair work shall be transported by the Contractor to an Electrical Apparatus Service Association's (EASA) Accredited Member facility for repair and returned to the City when repairs are complete. The Contractor shall make adequate provisions for the disposal of water pumping from the well during redevelopment and/or test pumping. All water discharged during these events shall be in compliance with the National Pollutant Discharge Elimination System (NPDES) permits and Orange County Flood Control District permits. It shall be the Contractor's responsibility to propose a method to discharge water that is NPDES compliant and may include methods such as water detention through storage tanks or other conforming strategies. The Contractor shall obtain all necessary City, County, State, and Federal permits and/or licenses required to perform the scope of services specified herein at no cost to the City. The Contractor shall immediately notify the City of any changes in the Contractor's insurance, permits, and licenses. Failure to do so may result in the immediate termination of this Contract. The Contractor shall utilize protective clothing and equipment as required by Cal/OSHA and/or other regulatory agencies. PRICE, SCHEDULE, AND INVOICE Awarded Contractors shall provide separate quotes and project schedules with pricing in accordance with defined rates per their awarde contract upon request by the City. The quote will include, but is not limited to summary of anticipated tasks, anticipated project time of completion, hourly rate, rates for materials, and oversized equipment rates on a project by project basis for City's review. Any special materials will be purchased by the Contractor only after discussed and authorized by the City's Project Manager or designee in writing. All material markup must not exceed 15% percent above Contractor's cost when charged back to the City. Contractor shall coordinate all scheduled services at least five (5) business days in advance with the City's Water Services Superintendent. Contractors shall invoice the City on a monthly basis for all work performed during the period or provide a one-time invoice at the completion of work City Council 25 — 14 8/4/2026 (2) CITY OF SANTA ANA issued. Each invoice shall be accompanied by a summary of tasks performed, results and progress on long-term tasks if any, and agreement number. NORMAL OPERATING HOURS Monday through Thursday, 7:00 AM — 4:00 PM Alternating Friday, 7:00 AM — 3:00 PM, the City is closed every other Friday. Operating hours are subject to change and the City will notify all awarded Contractors in advance of these changes. EMERGENCY CALL OUT SERVICE Contractors must be available to receive requests twenty-four(24) hours per day, seven (7) days per week, including holidays. Contractor must guarantee a maximum 6-hour response time for emergency service calls. It is mandatory that the awarded Contractor(s) provide 24-hour emergency service as-needed in all aspects of water well pump and motor emergency repairs for all City facilities. PARTS, MATERIALS, AND WARRANTIES Contractor shall be responsible for obtaining all original equipment manufacturer(OEM)technical documents, drawings and parts when necessary. All material, parts, and equipment shall be new, high grade, and free from defects. Such products shall conform to all Federal, State, and local regulations as they relate to the scope of services specified herein. All replacement equipment shall be approved by the City prior to the purchasing of the equipment. The Contractor shall provide manufacturer documentation to the City for any replacement equipment. Invoices will be submitted to the City's Project Manager. Contractor shall provide a minimum of one (1 ) year warranty for materials. Should original or developed defects and/or failures appear within the minimum warranty of one (1) year after work completion, Contractor shall, at their expense, rectify such defects and/orfailures and make all replacements and adjustments that are required to bring materials, parts, and workmanship back to operation and function. The time frame for corrective measures will be determined by the City on case by case situation and Contractor will be notified. STORAGE FACILITES The City will not provide storage facilities for the Contractor. The City will not be liable or responsible for any damage, by whatever means, or for theft of materials or equipment on the jobsite. WATER PRODUCTION WORK SITE SECURITY The City will unlock the Public Works Agency facilities entry gates on the first day of work to allow Contractor access. Contractor shall then supply their own padlock(s) entry gates as specified by the City. Contractor's padlock(s) shall lock onto the City's padlock connecting to the chain-link, which enables both the City and Contractor to unlock the entry gates as-needed. After completion of work, Contractor will remove their own padlock(s) returning the site to its original configuration. City Council 25 — 15 8/4/2026 (2) CITY OF SANTA ANA Contractor and/or subcontractors shall notify the City upon arrival and departure to or from jobsite. SCOPE OF SERVICES 1. PUMP AND MOTOR REMOVAL SERVICE The Contractor shall be qualified to perform water well pump and booster pump removals. At the initial setup for pulling a pump, the Contractor shall perform lockout/tagout of the electrical and hydraulic systems and shall disconnect all electrical wiring and appurtenance necessary for the pulling of a deep well pump or a booster pump. The motor, discharge head, submersible cables, column, bowl assembly, strainer, and airline shall be removed by the Contractor. All parts and components shall be inspected closely for excessive cracks, corrosion, holes, wear, or any type of damage which would necessitate repairs or replacement parts. Bore holes shall not be left unattended. The Contractor shall provide equipment necessary (with a lockable design) for closing off any bore holes left unattended. 2. PUMP AND MOTOR RE-INSTALLATION SERVICE The Contractor shall be qualified to perform pump and motor installation services including all electrical re-installations. The Contractor shall adequately chlorinate the pump assembly prior to installation. After the completion of any rehabilitation work and/or repairs, the Contractor shall install the bowl assembly, column, shaft, submersible cable or oil tubing, discharge head, motor and all electrical components associated with and not limited to leads, torqueing to specifications, etc. Witness test shall be performed by City staff. All incidental materials shall be furnished by the Contractor. 3. WELL VIDEO SURVEY SERVICE The Contractor shall be qualified to perform water well video inspections using color video equipment with side scan and down-hole survey views. Videos shall be provided to the City in a universal serial bus (USB) format and recorded in high definition resolution. Ability to perform these surveys at high resolutions will be given higher consideration. The Contractor shall allow water to flow into the well for a 24 to 48 hour time period in advance of the video survey to produce clear viewing conditions. The video survey unit shall simultaneously transpose the City's name, well name, footage and the date of inspection on the monitor screen and the video record. A footage counter/recorder shall read in feet and be accurate within two (2) percent of the actual footage. The video survey camera shall be capable of right angle or normal downhole viewing with a change in camera lens or mechanical movement of the camera. At the direction of the City, the Contractor must be able to provide right angle viewing to view any casing section in a direct elevation view. The video camera shall be capable of providing both vertical and horizontal (side) viewing of the entire casing as it descends into the well. The Contractor shall also submit a written report to accompany the video survey log, documenting the survey date, static water level, perforation depth intervals and conditions, and total well depth along with photos. The Contractor shall provide information in the report City Council 25 — 16 8/4/2026 (2) CITY OF SANTA ANA regarding any type of damage to the well casing or issues encountered during the well video survey. 4. WELL TREATMENT SERVICE The Contractor shall be qualified to provide well treatment services. To perform these tasks, the Contractor shall have the capability to perform mineral analysis, chemical treatment, water quality testing, zone testing, well casing patches and similar casing repairs/improvements, and mechanical treatment on well casings. All chemicals used in treating wells shall be approved by the State for their intended purposes, certified by the National Sanitation Foundation (NSF), and used in accordance with City approval requirements and the City of Santa Ana Disinfection and Flushing Plan. Disinfection of the wells is required in accordance with American Water Works Association (AWWA) C654 — Standard Disinfection of Wells. The Contractor's estimates shall include the type and concentration of chemicals (acids, inhibitors, polymers, neutralizers, etc.) to be used; the typical appropriate contact time for the chemicals; and the typical procedure for introducing, mixing, and neutralizing chemicals in the well. In addition, the name(s) and phone numbers of any company(ies) that will supply the treatment chemicals shall be provided. Completed Material Safety Data Sheets (MSDS) for all chemicals used shall include the methods of mechanical treatment (dual swab, wire/nylon brush, sonar jetting, etc.). The Contractor shall perform wire brushing and it shall be carried out in a manner as to clean the casing louvers/perforations and to remove scale and tubercles attached to the wall of the casing. After wire brushing, the well shall be allowed to sit for 24 to 48 hours and sediment fill shall be removed from the bottom of the well to the maximum extent possible using a bailer or scow or equivalent retrieval device. All bailed material (water and sediment) shall be placed in steel drums or appropriate containers. The sediment, after separation from the water, shall be placed in the containers, properly labeled, and eventually removed from the well site for disposal by the Contractor. All bailed material shall be properly disposed of by the Contractor off-site. 5. PUMP AND MOTOR REHABILITATION SERVICE The Contractor shall provide rehabilitation services when requested by the City. Equipment used for inspecting, calibrating and testing pumps and motors shall be up-to-date and have calibration certificates, less than one year old, traceable to National Institute of Standards and Technology (NIST) standards where applicable. The Contractor shall rehabilitate of one or more of the following pump units: • Submersibles • Horizontal split case • Vertical turbines Rehabilitation of all pumps and motors may include, but not limited to: City Council 25 — 17 8/4/2026 CITY OF SANTA ANA • Line shafts • Bearings • Right-angle-gears • Housing/frame • Column pipe • Seals • Impellers • Rotor shaft • Power/control cable attachments • Thermal/moisture sensors • Vibrational analysis (include report) • All other appurtenant components 6. ELECTRIC MOTOR REPAIR AND REFURBISHMENT The Contractor shall provide all transportation, labor, materials, tests and equipment, delivery/pick up for the repair and refurbishment of electric motors and perform any recondition or rewiring as necessary to return the equipment fully operational. Contractor shall have all engineering, design, metalizing, welding, heat treating, machining, balancing, calibrating and testing capabilities necessary to completely refurbish/rewind electric motors. All electric motor repair shall be done in an EASA Accredited Member service shop, no exceptions. a. All work shall be in accordance with the Electrical Apparatus Service Association's (EASA) Recommended Practice, AR100-2020 latest edition and the National Electrical Manufacturers Association (NEMA) standards for service and repair of electrical apparatus. The awarded Contractor shall provide a list of approved vendors upon request from the City. b. Work shall be in conformance with standards set by, but not limited to, the following organizations: 1. Underwriters Laboratories (UL) a. Underwriters Laboratories — Certified motors shall be recertified after repair. b. Contractor's shop or his sub-contractor's shop shall be UL-certified to rebuild explosion-proof electric motors for use in hazardous environments. 2. American National Standards Institute (ANSI) 3. American Society for Testing and Materials (ASTM) 4. National Electrical Code (NEC) 5. National Fire Protection Agency (NFPA) 6. National Electrical Manufacturers Association (NEMA) c. Recondition/Repair of Electric Motors City Council 25 — 18 8/4/2026 CITY OF SANTA ANA Reconditioning/repair of electric motors shall include the testing, disassembling, inspection, cleaning, dipping, baking of windings, replacement of bearings, assembly, testing and painting and at minimum include the following: i. Pre-Disassembly Test 1. Using a 1000V meg-ohm meter, conduct verification of insulation integrity. Record the insulation resistance of the motor as brought in from the City. Acceptable criteria is 5 meg-ohms or higher. 2. Verify that heaters are operational and that other attached features, such as thermocouples, have continuity. 3. Single-phase test to check for open rotors. After disassembly, rotors will be inspected for evidence of damaged, cracked or open circuit bars or end rings. If there is evidence of faults, the rotor will be growl-tested. The detection of any defect during testing shall be reported promptly to the City. 4. Documentation covered under this section shall include the condition of mechanical fits (i.e. shaft run out), cracked, broken or missing parts, test run at full voltage, current readings, meg reading and surge comparison test as received. The City shall be notified if acceptable criteria are not met. ii. Motor Disassembly 1. Completely disassemble motor and steam clean all mechanical parts using a mild detergent compatible with winding insulation; thoroughly rinse; bake dry. 2. Disassembly documentation shall include the cause of failure and/or conditions contributing to failure and submitted to the City. iii. Motor Inspection 1. Visually inspect coils and windings for excessive wear, signs of conductor overheating or fatigue that possibly would not be apparent during an electrical test. 2. All stators shall be surge-tested with an electronic surge tester specifically designed to apply a surge voltage stress test simultaneously between turns of a coil, between phases, from winding to ground and to detect short-circuited turns in winding under test. Testing shall be per EASA, IEEE 62.2, 112 and 7.2.3 standards. Infrared imaging shall be provided pre and post test. iv. Mechanical Fit 1. Measure the bearing bores, shells, housings and shaft journals using a micrometer. Shaft fits and housing fits shall comply with AR100-2020. Machine work shall be approved by the Project Manager before being performed or machine work may not be paid for. Bearing journals, seal surfaces and bearing housing restoration shall be done by metalizing and machining or boring and sleeving. Documentation of before and after measurements shall be made and submitted to the City. 2. Replace bearings per manufacturer's specifications. All grease fittings, plugs, etc. shall be replaced unless otherwise indicated by the Project Manager. Bearings shall be properly lubricated and bearing oil reservoirs shall drained for shipping and installation. The Contractor shall be responsible for filling the bearing oil reservoir upon installation. All equipment shall be tagged with information as to whether or not bearing oil reservoirs were filled and what type of lubricant was used. City Council 25 — 19 8/4/2026 CITY OF SANTA ANA v. Rotor Balancing 1. All rotors of motors rated at 50 HP/3600/1800 RPM and above shall be dynamically balanced, with the rotor running at rated speed where practical, but not less than 600 RPM in the balance stand. The balancing speed shall also be rapid enough so the balance machine sensitivity can reliably measure the maximum allowable residual unbalance. 2. A printout tape from the balance/analyzer shall be furnished detailing the final balance values. This tape will be attached to the recondition/repair/rewind documents when the motor is delivered. vi. Motor Leads Motor leads shall be permanently tagged with non-magnetic markers. Motor lead configuration shall not be altered. vii. Insulation 1. Windings shall be double-dipped with Class H varnish and baked. 2. Machine-finished surfaces bore of the stator lamination and periphery of the rotor laminations shall be cleaned of all varnish and foreign materials. Photo documentation of this process shall be made prior to and after lamination. viii. Final Test 1. A 1000-volt meg-ohm meter shall be used to verify insulation continuity. This reading shall be 100 meg-ohms or greater and documented. After reassembly, motor shall be test-run at rated voltage and frequency. No load voltage and phase currents shall be recorded. Vibration mils displacement shall be measured and recorded in the horizontal, vertical and axial planes on both ends of the motor, or top and bottom of vertical motors and documentation of current reading and vibration readings shall be provided to the Project Manager. 2. A 5KV meg-ohm meter shall be used to verify insulation continuity of all 4160V motors. ix. Paint 1. Exterior of motor shall be properly cleaned of rust and foreign material, prime painted and finish painted with a good grade of machinery enamel, the same color as received unless otherwise specified. Nameplates, machined surfaces and internal parts shall be protected from paint. 2. When needed, the interiors of motor frames and parts shall be painted with an insulating paint. This includes rotors, bearing brackets, frame interiors and air deflectors. Windings shall not be painted. x. Incidentals 1. In the event that the motor is in poor condition and cannot be repaired, reconditioned or made as new, the Contractor shall notify the Project Manager or designee immediately. 2. All incidental parts requiring replacement during repair work, such as bearings, coils, etc. shall be considered included in the total cost of repair work and no additional compensation shall be allowed. 7. REWINDING OF ELECTRIC MOTORS City Council 25 — 20 8/4/2026 (2) CITY OF SANTA ANA When rewinding is done in conjunction with a recondition or repair, many of the items below will be redundant and shall not be performed or charged. The items below apply to stator only (including all labor, materials and testing necessary for work completion) and shall at a minimum include: a. Pre-Disassembly Test 1. Using a 1000 meg-ohm meter, conduct verification for insulation integrity. Acceptable criteria is 5 meg-ohms or higher. 2. A 5KV meg-ohm meter shall be used to verify insulation integrity of all 4160V motors. 3. Verify that heaters are operational and other attached features such as thermocouples have continuity. 4. Pre-disassembly documentation shall include the condition of mechanical fits (i.e. shaft run out), cracked, broken or missing parts, test run at full voltage, current readings, meg reading and surge comparison test as received. The Project Manager shall be notified if acceptable criteria are not met. b. Stripping 1. Windings shall be removed by temperature-controlled burnout with oven temperature suppression. Burn-out temperature shall not exceed 750 degrees Fahrenheit. 2. Windings shall be removed in such a fashion not to damage or distort the core iron. Upon removal of the old windings and insulation, the core shall be thoroughly cleaned and inspected for burrs, etc. 3. After the burnout procedure, the Contractor shall perform a stator core loss test to ensure the stator laminations are not heat damaged. If the stator core losses exceed four (4) watts per pound of core steel, notify the Project Manager prior to proceeding forward. c. Winding 1. General: Rewound motors shall meet or exceed all original equipment manufacturer (OEM) operating characteristics, unless otherwise specified by the Project Manager. NEMA Class H insulation shall be used, unless otherwise specified. Magnet wire shall be a Quad Build, insulated wire of domestic manufacture that meets or exceeds NEMA specification MW-35A. After winding and prior to resin treatment, windings will be surge-comparison tested and the results documented. 2. The copper cross-sectional area shall be at least as large as the original winding. 3. Resin Treatment: Windings shall be double-dipped with Class H varnish and baked. 4. Check all coils for overall coil shape. Perform a high frequency turn-to-turn dielectric test(surge test) in accordance with IEEE 522. Submit test results to the City. This shall be done prior to installation into the stator. d. Motor Leads Motor leads shall be replaced as the original leads. Leads will be permanently tagged with non-magnetic markers. Lead lengths shall be identified by the City when a request for service is made. e. Insulation Windings shall be double-dipped with Class H varnish and baked. Insulation shall be tested phase-to-phase and phase-to-ground at 1000 volts do and yield a one minute test result of 1000 meg-ohms or better. City Council 25 — 21 8/4/2026 (2) CITY OF SANTA ANA f. Final Test A 1000 volt meg-ohm meter shall be used to verify insulation continuity. This reading shall be 100 meg-ohms or greater and documented. After reassembly, motor shall be test-run at full voltage and documentation of current reading and vibration readings shall be provided to the end user, (NOTE: a 5KV meg-ohm meter shall be used on all 4160V motors). Copper DC resistance tests, phase-to-phase, on rotor winding from slip rings shall be performed. If the rewound rotor fails to pass any test, the rotor shall be rejected. The Contractor shall rebuild and retest until all tests are approved by the City. 8. WELL PUMPING REDEVELOPMENT SERVICES Following mechanical redevelopment, the City may elect to have Contractor proceed with pumping redevelopment which shall consist of intermittent pumping and surging of the well and discharging to waste via permitted storm drain channels. The Contractor shall make adequate provisions for the disposal of water pumped from the well during redevelopment and/or test pumping. Such provisions shall include, but not be limited to, furnishing and installing discharge piping from the pumping unit of sufficient size and length to conduct water to a point as designated by the City and upon request providing temporary storage tanks to contain the discharge. The Contractor shall also furnish acceptable orifices, meters or other approved devices, which will accurately measure the pumping rate. Upon request, an airline complete with properly calibrated gage shall be provided by the Contractor to measure the elevation of water in the well. Contractor may be required to collect pumped groundwater into sedimentation tanks prior to discharge to a storm drain in order to comply with the waste discharge requirements of the regulating agency(s). Redevelopment records shall be maintained showing production rate, total acre footage discharged, and all other pertinent information concerning well development. 9. PRODUCTION TESTING OF REHABILITATED WELLS Upon request, the Contractor shall provide production testing of rehabilitated and/or new wells to determine the optimum rate of pumping and shall include a step drawdown test and a constant-rate discharge test in accordance with AWWA A100-20 standards (latest edition). Prior to the start of the step drawdown test, a period of at least 24 hours of non-pumping conditions shall be met following the pumping development work. The Contractor shall provide qualified personnel during the step-drawdown and constant-rate discharge test and shall ensure proper operation of the pumping test equipment and assist in water level monitoring if requested by the City. a. Discharge Water 1. Discharge water shall be conveyed from the pump to the point of discharge at the well site. It is imperative to ensure that no damage by flooding or erosion is caused to the chosen drainage structure or water disposal site, or to nearby lands and/or streets. 2. The Contractor shall provide all piping and discharge lines. The point of discharge location will be provided by the City and the Contractor will be responsible for all devices and piping to convey the water to that discharge point. City Council 25 — 22 8/4/2026 CITY OF SANTA ANA 3. No fluids will be permitted to flow offsite (except to proper drainage facilities) or to properties not owned by the City.All discharges will meet the requirements of the City's NPDES permits and Orange County Flood Control permits. b. Step-Drawdown Test 1. Prior to starting the step-drawdown test in the well, the static water level shall be measured. The well shall be "step" tested at rates determined by the City. The step-drawdown test for the well is estimated to require approximately 12 pumping hours with each step being 3 to 4 hours in duration unless specified otherwise. 2. The Contractor shall operate the pump and change the discharge as directed by the City. Both a gate valve and an engine throttle shall control the discharge of the pump unless specified otherwise. The discharge shall be controlled and maintained at approximately the desired discharge for each step with an accuracy of plus or minus five (5) percent. 3. Pump discharge shall be measured with an instantaneous flow meter dial and a totalizer meter and stopwatch, as approved by the City. Both an air-line and electric sounder shall be furnished by the Contractor for water level measurements. During the step-drawdown test, the Contractor shall record sand content measurements at 30-minute intervals. c. Constant Rate Discharge Test 1. After a 24-hour recovery period from the end of the step-drawdown test, the City may request the Contractor to perform a constant-rate discharge test. This test shall be run for a period of 24 hours, or until the pumping level remains constant for at least 4 hours, or until the City terminates the test. A recovery period of 24 hours shall follow the termination of the constant-rate discharge test, at which time the City will collect residual drawdown (recovery) data. 2. During the constant-rate discharge test, the Contractor shall also conduct the final sand content testing. The sand content shall be determined by averaging the results of samples collected at the following times during the final pumping test: i. Five (5) minutes after start of the test ii. After 1/4 of the total planned test time has elapsed iii. After 1/2 of the time has elapsed iv. After 3/4 of the time has elapsed V. Near the end of the pumping test d. Aborted Tests i. Whenever continuous pumping at a uniform rate has been specified, failure of pumping operations for a period greater than one (1) percent of the elapsed pumping time shall require suspension of the test until the water level in the pumped well has recovered to its original level. ii. Recovery shall be considered "complete" after the well has been allowed to rest for a period at least equal to the elapsed pumping time of the aborted test, except that if any three (3) successive water level measurements spaced at least 20 minutes apart show no further rise in the water level in the pumped well, the test may be resumed immediately. iii. The City shall be the sole judge as to whether this latter condition exists. City Council 25 — 23 8/4/2026 (2) CITY OF SANTA ANA e. Records 1. The Contractor shall keep accurate records of the pumping test of the well and furnish copies of all records to the City upon completion of the test. The records shall also be available to the City for inspection at any time during the test. The records shall include physical data describing the construction features such as, but not limited to: i. Well depth and diameter ii. Complete screen description iii. Length and setting iv. A description of the measuring point and its measured height above land surface and/or mean sea level V. The methods used in measuring water levels and pumping rates 2. The Contractor shall also keep records on the type of pumping equipment used at the well site including engines, drive components, bowls, lines, and shafts. The Contractor will keep records of operation of equipment during the test including engine rpm and horsepower, fuel use, and other essential information that will be useful in designing a pump system. 10. AS-NEEDED MACHINE WORK Upon request, the Contractor shall provide machine work services. Machine work shall apply to, but not be limited to, the drilling and tapping of broken bolts, customized (1) - 2" coupling at the base of the discharge head, the repairing of damaged locking rings and stators, the replacing of power cords, power cord assemblies and power cord connectors and repairs to impellers, covers, volutes, mounting rails, bearing journals, discharge heads, and pump shafts. 11. AS-NEEDED OTHER REPAIRS At the direction of Project Manager, the Contractor shall provide a written estimate including labor and parts, materials and equipment needed to perform the As-Needed Repairs. Upon written approval from the Project Manager, the Contractor shall perform the As-Needed Repairs. At its sole and absolute discretion, Public Works Agency reserves the right to accept or reject the quote provided. 12. CLEANING AND RESTORATION OF WORK SITES The Contractor shall visually inspect the work site during and after work is performed for liquid spills, oil and grease deposits, hard water strains, debris, trash, refuse, etc. Upon request, the Contractor shall provide professional cleaning services to remove persistent deposits such as oil and grease stains by means of pressure washing and chemical cleaning with detergents, caustic sodas, etc. that are eco-friendly. The sites shall be cleaned and restored to previous, if not better condition after any well rehabilitation work performed that requires dismantling, installing or fabricating. The Contractor shall be responsible for the following: i. Liquid and oil deposits City Council 25 — 24 8/4/2026 CITY OF SANTA ANA The Contractor is responsible during the duration of the job to contain and clean up any types of spills or leaks. This pertains to equipment, vehicles,tools, etc. Spill containment and or absorbent ground tarp is required for equipment stored on site over long periods of time. All containers of fuel, solvents and or chemicals shall be stored on spill containment berms or secondary containment. ii. Materials The Contractor is responsible for the removal of all used materials through the duration and completion of the job, and all debris derived from these services shall be removed from City property. Disposal shall be at the Contractor's expense and that includes but is not limited to debris, trash, refuse, etc. iii. Restrooms When applicable, the Contractor shall furnish their own restroom facilities and are responsible for said facilities onsite. iv. Storm Water Pollution Prevention (SWPP) The Contractor shall not allow any debris from its operations under this Contract to be deposited in the storm drains and/or gutters in violation of the City's NPDES permit. V. Site Maintenance The Contractor shall maintain the site and keep the premises free from accumulation of waste material and the Contractor shall remove all rubbish, implements, surplus material, and temporary facilities generated by the work. vi. Cleanup The Contractor is responsible for leaving the work area free of all debris generated by this work at the end of each workday and for final cleanup when the job is completed. The City shall perform inspections of the site prior to the work being performed and identify the conditions of concerns if any remain during and after the work is completed. 13. DOCUMENTATION All rehabilitations, repairs, and installations shall be supplemented with reports and documentation that provides accurate details about the new installation or repairs (including a pump and motor schematics and pump performance curves). Within ten (10) business days of completing a full rehabilitation, the Contractor shall provide these documents to the City for review.All new pump and motor installations shall come with plaques that maintain up-to-date and accurate information regarding the performance and capacity of the units. Documentation shall include, but is not limited to, the following: a. Pre-Disassembly Testing report for all activities as described. b. Photo documentation of existing condition prior to fulfilling each described criteria of the disassembly test. c. Motor Disassembly report, including photo documentation before and after cleaning. d. Motor Inspection report, including stator core loss testing results. Photo documentation of coils, windings and conductors showing any signs of excessive wear or failure. City Council 25 — 25 8/4/2026 (2) CITY OF SANTA ANA e. Mechanical fit measurements shall be recorded as specified. Photo documentation shall be submitted for all replaced bearings, grease fittings, plugs, etc. f. Rotor balancing report as specified. g. Insulation report as specified above. Before and after photo documentation of the windings prior to varnishing and baking. h. Final test report as specified. i. Pump Reconditioning report as specified. j. Pump curve and pump/motor schematic. All testing, inspections and incidentals related to required reports shall be considered included within the bid items for said testing report and no additional compensation shall be allowed. 14. VALUE ADDED SERVICES The Contractor may propose additional related services that the City has not specifically identified in this RFQual to accomplish the stated goals of this RFQual. Value added related services will be considered by the City and may or may not be incorporated in the agreement. City Council 25 — 26 8/4/2026 EXHIBIT B City Council 25 — 27 8/4/2026 r CITY OF SANTA ANA ATTACHMENT A-1 - EXAMPLE FEE SCHEDULE Contractor shall complete and submit the example fee schedule as shown below. Furthermore, Contractor shall submit a separate rates sheet for additional labor, materials and equipment rates with this fee schedule. Contractor's labor and equipment rates sheet shall list rates for all labor designations, equipment and materials. Example Motor & Pump Specifications Motor: GE Industrial Motor 450 HP, 3 PH, 460 VAC, Frame B509TP24 Discharge Head: 24"X12" Existing Pump: Johnston/Sulzer, 16DMC, 7 STG, 298' 7" feet overall length, 12-inch diameter, 10-foot sections Well Casing: 16-inch casing, 1350 feet deep, refer to Appendices for historical information Housing: Concrete housing with hatched roof, refer to appendices for site maps Location: 1753 E. Fruit St., Santa Ana CA 92701 GENERAL UNIT QUANTITY PRICE TOTAL 1 Removal of motor, discharge head & pump LS 1 $ 30,000 $ 30,000 2 Installation of motor, discharge head & pump LS 1 $ 28,500 $ 28,500 3 New bowls performance certification EA 1 $1,790 $ 1,790 4 Water well disinfection EA 1 $ 2,000 $ 2,000 5 Step drawdown test EA 1 $ 1,360 $ 1,360 6 Sound attenuation 2 LS 1 $4,500 $4,500 PUMP WORK 7 New complete pump with 2,500 GPM at 520 feet EA 1 TH, high efficiency (85%) or better 3 $ 26,500 $ 26,500 8 12-inch 5 feet column & collar EA 1 $ 750 $ 750 9 12-inch 10-feet column & collar EA 38 $ 1,050 $ 39,900 10 12-inch threaded bronze retainers EA 39 $460 $ 17,940 11 Rubber line shaft bearings EA 39 $40 $ 1,560 12 10-foot 1 15/16-inch head shaft EA 1 $ 880 $ 880 13 10-feet 416 SS 1 15/16-inch line shaft & coupling EA 39 $ 980 $ 38,220 14 5-foot 416 1 15/16-inch line shaft EA - 15 1 15/16-inch 416 SS shaft couplings EA 2 $ 120 $ 240 16 12-inch 5 feet suction pipe EA 1 $ 550 $ 550 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE SOQ. City Counc$PQS THAT DO NOT CONTAIN THIS FORM WILkrBE 29NSIDERED NONRESPONSIVE. 8/4/2026 r CITY OF SANTA ANA 17 316 SS 10-inch suction cone strainer EA 1 $ 995 $ 995 18 400' of SS sounding tube 4 FT 400 $ 2.55 $ 1,020 19 Sounding Kit EA 1 $ 350 $ 350 MOTOR WORK 20 New complete 450 HP, 460 VAC, 3Ph, 60Hz EA 1 $ 45,200 $45,200 Inverter Duty (Class F) or equal 3 21 Top Bearings EA 1 $ 7,430 $ 7,430 22 Bottom Bearings EA 1 $ 480 $480 23 Two band heaters 115v, 115 Watt LS 1 $ 930 $ 930 24 Three coil thermostat NC or NO LS 1 $470 $ 470 25 Set of tin plated copper terminals or lugs LS 1 $ 190 $ 190 26 Tellus 68 oil LS 1 $ 300 $ 300 27 100 OHM Winding Resistance Temperature EA 1 Detector (RTD) $ 220 $ 220 28 100 OHM Bearing Resistance Temperature EA 2 Detector (RTD) $ 750 $ 1,500 WELL WORK 29 Mobilization & Demobilization LS 1 $ 3,500 $ 3,500 30 Under Water video of well (before/after) EA 2 $ 1,300 $ 2,600 31 Wire brushing of well section under water & EA 1 $ 14,500 $ 14,500 perforations (1080 feet) 32 Chemical treatment during wire brushing LS 1 $4,500 $4,500 (optional) 5 33 Bail & dispose of all dirt & debris (if needed) LS 1 $ 9,600 $ 9,600 34 SONAR Jet of perforations (1015 Feet) LS 1 $ 13,000 $ 13,000 TOTAL (LINES 1-34) $ 301,475.00 35 Hourly Rate HR 1 $190 36 OT Hourly Rate HR 1 Add $60/ Man / Hour 37 Weekends/Holidays Hourly Rate HR 1 Add $120/Man / Hour 38 OT Weekends/Holiday Hourly Rate HR 1 Add $160/Man / Hour 39 Trip Fee/Truck Charge EA 1 $150 1. Contractor must include all costs involved in accessing the equipment including removal of pump through the building hatch and or working around building roof and hatch. Please refer to Exhibit 4 —Well 40 Site Map as reference. THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE SOQ. City Counc$PQS THAT DO NOT CONTAIN THIS FORM WLkgE E PgNSIDERED NONRESPONSIVE. 8/4/2026 (9) CITY OF SANTA ANA 2. Contractor to provide sound attenuation for major work. Sound attenuation for engine noise shall be limited to a maximum of 75 dB(A) at 23 feet when operating at full rated load. Sound proofing solution to be approved by the Project Manager prior to starting work. 3. Contractor to recommend and provide one (1) new replacement pump and one (1) new replacement motor with requested information as stated in VII. Response Instructions, 1. SOQ, d. Proposed Work Plan. For the purpose of this Fee Schedule, Contractor will provide pricing for one (1) new pump and one (1) new motor but as part of their submittal package, they may include multiple options for replacement pump(s) and motor(s) at their discretion. 4. Contractor to provide and install new stainless steel line for sounding with necessary mounting stainless steel straps, and one gauge calibrated for sounding. 5. Contractor may be required to provide chemical treatment during wire brushing, pricing must include cost of the chemicals, chemicals handling (application & mixing), used chemicals neutralization and disposal. THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE SOQ. City Counc$PQS THAT DO NOT CONTAIN THIS FORM WLit BE ggNSIDERED NONRESPONSIVE. 8/4/2026 EXHIBIT C City Council 25 — 31 8/4/2026 Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability(CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal &advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. • Professional Liability (PL): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to City Council 25 — 32 8/4/2026 each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Jaime Arias, 215 S. Center St., M-85, Santa Ana, CA 92703. The name and location of the project or event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City Council 25 — 33 8/4/2026 City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. City Council 25 — 34 8/4/2026 AGREEMENT WITH LAYNE CHRISTENSEN COMPANY TO PROVIDE ON-CALL WATER WELL, PUMP,MOTOR REHABILITATION AND REPAIR SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 4'" day of August, 2026 by and between Layne Christensen Company (``Contractor"), and the City of Santa Ana. a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"),. RECITALS A. The City desires to retain a Contractor having special skill and knowledge in the field of: on-call water well, pump, motor rehabilitation,and repair services forthe Water Resources Division of the City's Public Works Agency. B. Contractor represents that Contractor is able and willing to provide such services to the City. Contractor is one of three vendors selected for this engagement. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: I. SCOPE OF'SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including at[ labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference, 2. COMPENSATION a. City neither warrants no guarantees any minimum or maximum compensation. Contractor shall be paid only for services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of three Contractors selected under Request for Qualifications 26-063. The total aggregate compensation amount to be expended during the term of this Agreement shall not exceed$2.750,000, including any extension periods. b. Payment by City shall be made within forty-five(45)days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House(ACH)transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required Page 1 of 8 City Council 25 — 35 8/4/2026 documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on August 4, 2026 for a one-year term with the option for the City to grant up to a four (4), one-yea r extensions, exercisable by a writing by the City Manager and the City Attorney, unless tenninated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however,the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages,empioyer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. S. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse. or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer disketl.es,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. b. INSURANCE Insurance requirements are attached hereto as Exhibit C and incorporated by reference. 7. INDEMNIFICATION Page 2 of 8 City Council 25 — 36 8/4/2026 Contractor agrees to defend,and shall indemnify and hold harmless the City, its officers, agents,employees, contractors,special counsel,and representatives from liability:(1)for personal injury,damages,just compensation,restitution,j udicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section l of this Agreement; and(2) from any claim that personal injury,damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation, restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City,regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, _just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to,or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any united States' letters patent,trademark.,or copyright infringement, including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shal l maintain complete and accurate records with respect to the costs incurred under this Agreement and any services,expenditures,and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor Linder this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary. Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and Page 3 of 8 City Council 25 — 37 8/4/2026 further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a) has been disclosed in publicly available sources; (b) is,through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards,to any former full-time employee for one-year from date of employee separation except for any CaIPERS retiree as authorized by City Council resolution d_ The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b)and (c) above, Page 4 of S City Council 25 — 38 8/4/2026 12. NON-DISCRIMINATION Contractor shall not discriminate because of race,color,creed,religion,sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion,termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise. have been made by any party. or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractor retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event,Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment,the Executive Director may require Contractor to deliver to the City all work: product(s)completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b, Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. Page 5 of 8 City Council 25 — 39 8/4/2026 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy.No waiver of any breach,failure or right,or remedy shall be deemed a waiver of any other breach., failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California,shall be the venue for any action or proceeding that may be brought or arise out of in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits,approvals,waivers,and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand,delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-21 i Page 6 of 8 City Council 25 — 40 8/4/2026 P.O. Box 1988 Santa Ana. California 92702 To Contractor: Layne Christensen Company Attn: Griffin Hunter 1717 W. Park Ave. Redlands,CA 92373 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. 11' sent by mail_ communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid. and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above For purposes of calculating these time frames, weekends. federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. h. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [Signature huge to Folloia-] Page 7 of 8 City Council 25 — 41 8/4/2026 IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO LAYNE CHRISTENSEN COMPANY City Attorney 01 Kyle, 'ellesen Sy: Todd A. oward Assistant City Attorney Title: General Manager - West RECOMMENDED FOR APPROVAL: Rodolfo Rosas oby N, �,d�baoPo AodofoROQo: , «a D.m26,07,21 4250 a rr a.oiy,c US Rodolfo Rosas,P.E. Acting Executive Director Public Works Agency Page 8 of 8 City Council 25 — 42 8/4/2026 EXHIBIT A City Council 25 — 43 8/4/2026 �i = " CITY OF SANTA ANA EXHIBIT 1 - SCOPE OF SERVICES GENERAL The Contractor shall provide water well casing, pump and motor rehabilitation, repair, and replacement related services at various locations within the City on an as-needed basis.The work shall include routine and emergency pump pulling and installations, well casing repairs and installations, water well and booser rehabilitations, well video inspections and chemical treatments, electric motor rewindings, sound attenuation, and repair services on various types of pumps and motors.The Contractor shall provide all necessary supervision, labor, materials, tools, transportation and equipment to perform services specified herein. The Contractor shall provide transportation for its heavy duty equipment, such as, but not limited to, drilling rig, pump rig, flatbed truck, boom truck, tractor trailer, to and from Contractor's facility to each City's Water Production worksite. All electric motor repair work shall be transported by the Contractor to an Electrical Apparatus Service Associations (EASA) Accredited Member facility for repair and returned to the City when repairs are complete The Contractor shall make adequate provisions for the disposal of water pumping from the well during redevelopment and/or test pumping All water discharged during these events shall be in compliance with the National Poilutant Discharge Elimination System (NPDES) permits and Orange County Flood Control District permits. It shall be the Contractor's responsibility to propose a method to discharge water that is NPDES compliant and may include methods such as water detention through storage tanks or other conforming strategies. The Contractor shall obtain all necessary City, County, State, and Federal permits and/or licenses required to perform the scope of services specified herein at no cost to the City. The Contractor shall immediately notify the City of any changes in the Contractor's insurance, permits, and licenses. Failure to do so may result in the immediate termination of this Contract. The Contractor shall utilize protective clothing and equipment as required by Cal/OSHA and/or other regulatory agencies. PRICE, SCHEDULE, AND INVOICE Awarded Contractors shall provide separate quotes and project schedules with pricing in accordance with defined rates per their awarde contract upon request by the City. The quote will include, but is not limited to summary of anticipated tasks, anticipated project time of completion, hourly rate, rates for materials, and oversized equipment rates on a project by project basis for City's review. Any special materials will be purchased by the Contractor only after discussed and authorized by the City's Project Manager or designee in writing. All material markup must not exceed 15% percent above Contractor's cost when charged back to the City. Contractor shall coordinate all scheduled services at least five (5) business days in advance with the City's Water Services Superintendent. Contractors shall invoice the City on a monthly basis for all work performed during the period or provide a one-time invoice at the completion of work City Council 25 — 44 8/4/2026 aCITY OF SANTA ANA issued. Each invoice shall be accompanied by a summary of tasks performed, results and progress on long-term tasks if any, and agreement number. NORMAL OPERATING HOURS Monday through Thursday, 7:00 AM —4:00 PM Alternating Friday, 7:00 AM —3:00 PM, the City is closed every other Friday. Operating hours are subject to change and the City will notify all awarded Contractors in advance of these changes. EMERGENCY CALL OUT SERVICE Contractors must be available to receive requests twenty-four(24) hours per day, seven (7) days per week, including holidays. Contractor must guarantee a maximum 6-hour response time for emergency service calls. It is mandatory that the awarded Contractor(s) provide 24-hour emergency service as-needed in all aspects of water well pump and motor emergency repairs for all City facilities. PARTS, MATERIALS. AND WARRANTIES Contractor shall be responsible for obtaining all original equipment manufacturer(OEM.)technical documents, drawings and parts when necessary. All material, parts, and equipment shall be new, high grade, and free from defects. Such products shall conform to all Federal,. State,. and local regulations as they relate to the scope of services specified herein. All replacement equipment shall be approved by the City prior to the purchasing of the equipment, The Contractor shall provide manufacturer documentation to the City for any replacement equipment. Invoices will be submitted to the City's Project Manager. Contractor shall provide a minimum of one (1 ) year warranty for materials. Should original or developed defects and/or failures appear within the minimum warranty of one (1) year after work completion, Contractor shall, at their expense, rectify such defects and/or failures and make all replacements and adjustments that are required to bring materials, parts, and workmanship back to operation and function. The time frame for corrective measures will be determined by the City on case by case situation and Contractor will be notified. STORAGE FACILITES The City will not provide storage facilities for the Contractor. The City will not be liable or responsible for any damage, by whatever means, or for theft of materials or equipment on the jobsite. WATER PRODUCTION WORK SITE SECURITY The City will unlock the Public Works Agency facilities entry gates on the first day of work to allow Contractor access. Contractor shall then supply their own padtock(s) entry gates as specified by the City. Contractor's padlock(s) shall lock onto the City's padlock connecting to the chain-link, which enables both the City and Contractor to unlock the entry gates as-needed. After completion of work, Contractor witl remove their own padlock(s) returning the site to its original configuration. City Council 25 — 45 8/4/2026 (a CITY OF SANTA AMA Contractor and/or subcontractors shall notify the City upon arrival and departure to or from jobsite. SCOPE OF SERVICES 1. PUMP AND MOTOR REMOVAL SERVICE The Contractor shall be qualified to perform water well pump and booster pump removals. At the initial setup for pulling a pump, the Contractor shall perform lockout/tagout of the etectrical and hydraulic systems and shall disconnect all electrical wiring and appurtenance necessary for the pulling of a deep well pump or a booster pump. The motor, discharge head. submersible cables, column, bowl assembly, strainer, and airline shall be removed by the Contractor. All parts and components shall be inspected closely for excessive cracks, corrosion; hates,wear, or any type of damage which would necessitate repairs or replacement parts. Bore hotel shall not be left unattended. The Contractor shall provide equipment necessary (with a lockable design) for closing off any bore holes left unattended. 2. PUMP AND MOTOR RE-INSTALLATION SERVICE The Contractor shall be qualified to perform pump and motor installation services including all electrical re-installations. The Contractor shall adequately chlorinate the pump assembly prior to installation. After the completion of any rehabilitation work and/or repairs, the Contractor shall install the bowl assembly, column, shaft, submersible cable or oil tubing, discharge head„ motor and all electrical components associated with and not limited to leads, torqueing to specifications, etc. Witness test shall be performed by City staff. All incidental materials shall be furnished by the Contractor. 3. WELL VIDEO SURVEY SERVICE The Contractor shall be qualified to perform water well video inspections using color video equipment with side scan and down-hole survey views. Videos shall be provided to the City in a universal serial bus (USB) format and recorded in high definition resolution. Ability to perform these surveys at high resolutions will be given higher consideration. The Contractor shall allow water to flow into the well for a 24 to 48 hour time period in advance of the video survey to produce clear viewing conditions. The video survey unit shall simultaneously transpose the City's name, well name, footage and the date of inspection on the monitor screen and the video record. A footage counter/recorder shall read in feet and be accurate within two (2) percent of the actual footage. The video survey camera shall be capable of right angle or normal downhole viewing with a change in camera lens or mechanical movement of the camera. At the direction of the City, the Contractor must be able to provide right angle viewing to view any casing section in a direct elevation view. The video camera shall be capable of providing both vertical and horizontal (side) viewing of the entire casing as it descends into the well. The Contractor sh0 also submit a written report to accompany the video survey log, documenting the survey date, static water level, perforation depth intervals and conditions, and total well depth along with photos. The Contractor shall provide information in the report City Council 25 — 46 8/4/2026 (Z) CITY OF SANTA ANA regarding any type of damage to the well casing or issues encountered during the well video survey- s, WELL TREATMENT SERVICE The Contractor shall be qualified to provide well treatment services. To perform these tasks, the Contractor shall have the capability to perform mineral analysis, chemical treatment; water quality testing, zone testing, well casing patches and similar casing repairs/improvements, and mechanical treatment on well casings. All chemicals used in treating wells shall be approved by the State for their intended purposes, certified by the National Sanitation Foundation (NSF), and used in accordance with City approval requirements and the City of Santa Ana Disinfection and Flushing P are- Disinfection of the wells is required in accordance with American Water Works Association (AWWA) C654 — Standard Disinfection of Wells. The Contractor's estimates shall include the type and concentration of chemicals (acids, inhibitors, polymers, neutralizers, etc.) to be used; the typical appropriate contact time for the chemicals; and the typical procedure for introducing, mixing, and neutralizing chemicals in the well, In addition, the names) and phone numbers of any company(ies) that will supply the treatment chemicals shall be provided. Completed Material Safety Data Sheets (MSDS) for all chemicals used shall include the methods of mechanical treatment (dual swab, wire/nylon brush, sonar jetting, etc.). The Contractor shall perform wire brushing and it shall be carried out in a manner as to clean the casing louvers/perforations and to remove scale and tubercles attached to the wall of the casing. After wire brushing, the well shall be allowed to sit for 24 to 48 hours and sediment fill shall be removed from the bottom of the well to the maximum extent possible using a baiter or scow or equivalent retrieval device. All bailed material (water and sediment) shall be placed in steel drums or appropriate containers. The sediment, after separation from the water, shall be placed in the containers, properly labeled, and eventually removed from the well site for disposal by the Contractor. All bailed material shall be properly disposed of by the Contractor off-site. 5. PUMP AND MOTOR REHABILITATION SERVICE The Contractor shall provide rehabilitation services when requested by the City. Equipment used for inspecting, calibrating and testing pumps and motors shall be up-to-date and have calibration certificates, less than one year old, traceable to National Institute of Standards and Technology (NIST) standards where applicable. The Contractor shall rehabilitate of one or more of the following pump units' • Submersibles Horizontal split case » Vertical turbines Rehabilitation of all pumps and motors may include, but not limited to. City Council 25 — 47 8/4/2026 CITY OF SANTA ANA • Line shafts • Bearings » Right-angle-gears • Housing/frame • Column pipe • Seals • Impellers • motor shaft • Powerlcontrol cable attachments • Thermal/moisture sensors • Vibrational analysis (include report) • All other appurtenant components 6. ELECTRIC MOTOR REPAIR AND REFURBISHMENT The Contractor shall provide all transportation, labor, materials, tests and equipment; delivery/pick up for the repair and refurbishment of electric motors and perform any recondition or rewiring as necessary to return the equipment fully operational. Contractor shall have all engineering, design, metalizing. welding, heat treating, machining, balancing, calibrating and testing capabilities necessary to completely refurbish/rewind electric motors. All electric motor repair shall be done in an EASA Accredited Member service shop, no exceptions. a. All work shall be in accordance with the Electrical Apparatus Service Association's (EASA) Recommended Practice, AR'100-2020 latest edition and the National Electrical Manufacturers Association (NEMA) standards for service and repair of electrical apparatus. The awarded Contractor shall provide a list of approved vendors upon request from the City. b. Work shall be in conformance with standards set by, but not limited to, the following organizations: 1. Underwriters Laboratories (UL) a. Underwriters Laboratories —Certified motors shall be recertified after repair. b. Contractor's shop or his sub-contractor's shop shall be UL-certified to rebuild exptosion-proof electric motors for use in hazardous environments- 2- American National Standards institute (ANSI) 1 American Society for Testing and Materials (ASTM) 4. National Electrical Code (NEC) 5. National Fire Protection Agency (NFPA) 6. National Electrical Manufacturers Association► (NEMA) c. Recondition/Repair of Electric Motors City Council 25 — 48 8/4/2026 9 CITY OF SANTA ANA Reconditioning/repair of electric motors shall include the testing, disassembling, inspection, cleaning; dipping, baking of windings, replacement of bearings, assembly, testing and painting and at minimum include the following: 1. Pre-Disassembly Test 1. Using a 1000V meg-ohm meter, conduct verification of insulation integrity. Record the insulation resistance of the motor as brought in from the City. Acceptable criteria is 5 meg-ohms or higher. 2. Verify that heaters are operational and that other attached features, such as thermocouples, have continuity. 3. Single-phase test to check for open rotors. After disassembly, rotors will be inspected for evidence of damaged, cracked or open circuit bars or end rings. If there is evidence of faults, the rotor will be growl-tested. The detection of any defect during testing shall be reported promptly to the City. 4. Documentation covered under this section shall include the condition of mechanical fits (i e, shaft run out), cracked, Broken or missing parts, test run at full voltage, current readings, meg reading and surge comparison test as received. The City shall be notified if acceptable criteria are not met. ii. Motor disassembly 1. Completely disassemble motor and steam clean all mechanical parts using a mild detergent compatible with winding insulation; thoroughly rinse. bake dry. 2. Disassembly documentation shall include the cause of failure and/or conditions contributing to failure and submitted to the City. iii. Motor Inspection 1. Visually inspect coils and windings for excessive wear, signs of conductor overheating or fatigue that possibly would not be apparent during an electrical test. 2 All stators shall be surge-tested with an electronic surge tester specifically designed to apply a surge voltage stress test simultaneously between turns of a coil, between phases, from winding to ground and to detect short-circuited turns in winding under test. Testing shall be per EASA, IEEE 62.2, 112 and 7.2.3 standards. Infrared imaging shall be provided pre and post test. iv. Mechanical Fit 1. Measure the bearing bores, shells, housings and shaft journals using a micrometer. Shaft fits and housing fits shall comply with AR100-2020_ Machine work shall be approved by the Project Manager before being performed or machine work may not be paid for. Bearing journals, seal surfaces and bearing housing restoration shatl be done by metalizing and machining or boring and sleeving. Documentation of before and after measurements shall be made and submitted to the City. 2. Replace bearings per manufacturers specifications. All grease fittings, plugs, etc, shall be replaced unless otherwise indicated by the Project Manager. Bearings shall be properly lubricated and bearing oil reservoirs shall drained for shipping and installation, The Contractor shall be responsible for filling the bearing oil reservoir upon installation. All equipment shall be tagged with information as to whether or not bearing oil reservoirs were filled and what type of lubricant was used. City Council 25 — 49 8/4/2026 CITY OF SANTA ANA v. Rotor Balancing 1. All rotors of motors rated at 50 HP/3600/1800 RPM and above shall be dynamically balanced, with the rotor running at rated speed where practical, but not less than 600 RPM in the balance stand, The balancing speed shall also be rapid enough so the balance machine sensitivity can reliably measure the maximum allowable residual unbalance. 2. A printout tape from the balance/analyzer shall be furnished detailing the final balance values. This tape will be attached to the reconditionlrepair/rewind documents when the motor is delivered. vi. Motor Leads Motor leads shall be permanently tagged with non-magnetic markers. Motor lead configuration shall not be altered. vii. Insulation 1. Windings shall be double-dipped with Class H varnish and baked. 2. Machine-finished surfaces bore of the stator lamination and periphery of the rotor laminations shall be cleaned of all varnish and foreign materials. Photo documentation of this process shall be made prior to and after lamination. viii. Final Test 1. A 1000-volt meg-ohm meter shall be used to verify insulation continuity, This reading shall be 100 meg-ohms or greater and documented. After reassembly, motor shall be test-run at rated voltage and frequency. No load voltage and phase currents shall be recorded. Vibration mils displacement shall be measured and recorded in the horizontal, vertical and axial planes on both ends of the motor, or top and bottom of vertical motors and documentation of current reading and vibration readings shall be provided to the Project Manager 2. A 5KV meg-ohm meter shall be used to verify insulation continuity of all 4160V motors. ix. Paint 1. Exterior of motor shall be properly cleaned of rust and foreign material, prime painted and finish painted with a good grade of machinery enamel, the same color as received unless otherwise specified. Nameplates, machined surfaces and internal parts shall be protected from paint. 2. When needed, the interiors of motor frames and parts shall be painted with an insulating paint. This includes rotors, bearing brackets, frame interiors and air deflectors. Windings shall not be painted. x. Incidentals 1. In the event that the motor is in poor condition and cannot be repaired, reconditioned or made as new, the Contractor shall notify the Project Manager or designee immediately. 2. All incidental parts requiring replacement during repair work, such as bearings, coils, etc. shall be considered included in the total cost of repair work and no additional compensation shall be allowed. 7. REWINDING OF ELECTRIC MOTORS City Council 25 — 50 8/4/2026 C) CITY OF SANTA ANA \Mien rewinding is done in conjunction with a recondition or repair, many of the items below will be redundant and shall not be performed or charged. The items below apply to stator only (including all labor, materials and testing necessary for work completion) and shall at a minimum include, a. Pre-Disassembly Test 1. Using a 1000 meg-ohm meter. conduct verification for insulation integrity. Acceptable criteria is 5 meg-ohms or higher. 2. A 5KV rneg-ohm meter shall be used to verify insulation integrity of all 4-160V motors, 3. Verify that heaters are operational and other attached features such as thermocouples have continuity. 4. Pre-disassembly documentation shall include the condition of mechanical fits (i.e. shaft run out), cracked, broken or missing parts. test run at full voltage, current readings, meg reading and surge comparison test as received. The Project Manager shall be notified if acceptable criteria are not met. 1b. Stripping 1. Windings shall be removed by temperature-controlled burnout with oven temperature suppression. Burn-out temperature shall not exceed 750 degrees Fahrenheit. 2. Windings shall be removed in such a fashion not to damage or distort the core iron. Upon removal of the old windings and insulation, the core shall be thoroughly cleaned and inspected for burrs, etc. 3. After the burnout procedure, the Contractor shall perform a stator core loss test to ensure the stator laminations are not heat damaged. If the stator core losses exceed four (4) watts per pound of core steel, notify the Project Manager prior to proceeding forward. c. Winding 1. General: Rewound motors shall meet or exceed all original equipment manufacturer (OEM) operating characteristics. unless otherwise specified by the Project Manager. NEMA Class H insulation shaft be used, unless otherwise specified. Magnet wire shall be a Quad Build, insulated wire of domestic manufacture that meets or exceeds NEMA specification MW-35A. After winding and prior to resin treatment.. windings will be surge-comparison tested and the results documented. 2. The copper cross-sectional area shall be at least as large as the original winding. 3. Resin Treatment- Windings shall be double-dipped with Class H varnish and baked. 4. Check all coils for overall coil shape. Perform a high frequency turn-ta-turn dielectric test (surge test) in accordance with IEEE 522. Submit test results to the City. This shall be done prior to installation into the stator. d. Motor Leads Motor leads shall be replaced as the original leads. Leads will be permanently tagged with non-magnetic markers. Lead lengths shall be identified by the City when a request for service is made. e. Insulation Windings shall be double-dipped with Class H varnish and baked. Insulation shall be tested phase-to-phase and phase-to-graund at 1000 volts do and yield a one minute test result of 1000 meg-ohms or better. City Council 25 — 51 8/4/2026 %CJi CITY OF SANTA ANA f. Final Test A 1000 volt meg-ohm meter shall be used to verify insulation continuity. This reading shall be 100 meg-ohms or greater and documented. After reassembly, motor shall be test-ruri at full voltage and documentation of current reading and vibration readings shall be provided to the end user, (NOTE: a 5KV meg-ohm meter shall be used on all 4160V motors). Copper DC resistance tests, phase-to-phase, on rotor winding from slip rings shall be performed. if the rewound rotor fails to pass any test, the rotor shall be rejected. The Contractor shall rebuild and retest until all tests are approved by the City_ 8. WELL PUMPING REDEVELOPMENT SERVICES Following mechanical redevelopment; the City may elect to have Contractor proceed with pumping redevelopment which shall consist of intermittent pumping and surging of the well and discharging to waste via permitted storm drain channels. The Contractor shall make adequate provisions for the disposal of water pumped from the well during redevelopment and/or test pumping. Such provisions shall include, but not be limited to, furnishing and installing discharge piping from the pupping unit of sufficient size and iength to conduct water to a paint as designated by the City and upon request providing temporary storage tanks to contain the discharge. The Contractor shall also furnish acceptable orifices. meters or other approved devices,which will accurately measure the pumping rate. Upon request, an airline complete with properly calibrated gage shall be provided by the Contractor to measure the elevation of water in the well. Contractor may be required to collect pumped groundwater into sedimentation tanks prior to discharge to a storm drain in order to comply with the waste discharge requirements of the regulating agency(s). Redevelopment records shall be maintained showing production rate, total acre footage discharged, and all other pertinent information concerning well development. 9. PRODUCTION TESTING OF REHABILITATED WELLS Upon request, the Contractor shall provide production testing of rehabilitated and/or new wells to determine the optimum rate of pumping and shall include a step drawdown test and a constant-rate discharge test in accordance with AWVVA A'IOO-20 standards (latest edition). Prior to the start of the step drawdown test, a period of at least 24 hours of non-pumping conditions shall be met following the pumping development work. The Contractor shall provide qualified personnel during the step-drawdown and constant-rate discharge test and shall ensure proper operation of the pumping test equipment and assist in water level monitoring if requested by the City. a. Discharge Water 1. discharge water shall be conveyed from the pump to the point of discharge at the well site. It is imperative to ensure that no damage by flooding or erosion is caused to the chosen drainage structure or water disposal site, or to nearby lands and/or streets. 2. The Contractor shall ,provide all piping and discharge lines. The point of discharge location will be provided by the City and the Contractor will be responsible for all devices and piping to convey the water to that discharge point. City Council 25 — 52 8/4/2026 CITY OF SANTA ANA 3. No fluids will be permitted to flow offsite (except to proper drainage facilities) or to properties not owned by the City.All discharges will meet the requirements of the City's NPDES permits and Orange County Flood Control permits. b. Step-Drawdown Test 1. Prior to starting the step-drawdown test in the well, the static water level shall be measured. The well shall be "step" tested at rates determined by the City. The step-drawdown test for the well is estimated to require approximately 12 pumping hours with each step being 3 to 4 hours in duration unless specified otherwise, 2. The Contractor shall operate the pump and change the discharge as directed by the City. Both a gate valve and an engine throttle shall control the discharge of the ,pump unless specified otherwise. The discharge shall be controlled and maintained at approximately the desired discharge for each step with an accuracy of plus or minus five (5) percent. 3. Pump discharge shall be measured with an instantaneous flow meter dial and a totalizer meter and stopwatch, as approved by the City. Both an air-line and electric sounder shall be furnished by the Contractor for water level measurements. During the step-drawdown test, the Contractor shall record sand content measurements at 30-minute intervals. c. Constant Rate Discharge Test 1. After a 24-hour recovery period from the end of the step-drawdown test, the City may request the Contractor to perform a constant-rate discharge test, This test shall be run for a period of 24 hours, or until the pumping level remains constant for at least 4 hours, or until the City terminates the test. A recovery period of 24 hours shall tallow the termination of the constant-rate discharge test, at which time the City will collect residual drawdown (recovery)data. 2_ During the constant-rate discharge test, the Contractor shall also conduct the final sand content testing. The sand content shall be determined by averaging the results of samples collected at the following times during the final pumping test: i. Five (5) minutes after start of the test ii. After 114 of the total planned test time has elapsed Hi. After 1/2 of the time has elapsed iv. After 314 of the time has elapsed V. Near the end of the pumping test d. Aborted Testis i. Whenever continuous pumping at a uniform rate has been specified, failure of pumping operations for a period greater than one (1) percent of the elapsed pumping time shall require suspension of the test until the water level in the pumped well has recovered to its original level. ii. Recovery shall be considered "complete" after the well has been allowed to rest for a period at least equal to the elapsed pumping time of the aborted test, except that if any three (3) successive water level measurements spaced at least 20 minutes apart show no further rise in the water level in the pumped well, the test may be resumed immediately. iii. The City shall be the sole judge as to whether this latter condition exists. City Council 25 — 53 8/4/2026 (E) CITY OF SANTA ANA e. Records 1. The Contractor shall keep accurate records of the pumping test of the well and furnish copies of all records to the City upon completion of the test. The records shall also be available to the City for inspection at any time during the test. The records shall include physical data describing the construction features such as, but not limited to: i. Well depth and diameter ii. Complete screen description iii. Length and setting iv. A description of the measuring point and its measured height above land surface and/or mean sea level V. The methods used in measuring wafer levels and pumping rates 2. The Contractor shall also keep records on the type of pumping equipment used at the well site including engines, drive components, bowls, lines, and shafts. The Contractor will keep records of operation of equipment during the test including engine rpm and horsepower, fuel use. and other essential information that will be useful in designing a pump system. 10. AS-NEEDED MACHINE WORK Upon request, the Contractor shall provide machine work services. Machine work shall apply to, but not be limited to, the drilling and tapping of broken bolts, customized (1) - 2° coupling at the base of the discharge head, the repairing of damaged locking rings and stators, the replacing of power cords, power cord assemblies and power cord connectors and repairs to impellers, covers, volutes, mounting rails, bearing journals, discharge heads, and pump shafts. 11. AS-NEEDED OTHER REPAIRS At the direction of Project Manager, the Contractor shall provide a written estimate including labor and parts, materials and equipment needed to perform the As-Needed Repairs. Upon written approval from the Project Manager, the Contractor shall perform the As-Needed Repairs, At its sole and absolute discretion, Public Works Agency reserves the right to accept or reject the quote provided. 12. CLEANING AND RESTORATION OF WORK SITES The Contractor shall visually inspect the work site during and after work is performed for liquid spills, oil and grease deposits, hard water strains, debris, trash, refuse, etc. Upon request, the Contractor shall provide professional cleaning services to remove persistent deposits such as oil and grease stains by means of pressure washing and chemical cleaning with detergents, caustic sodas, etc. that are eco-friendly. The sites shall be cleaned and restored to previous, if not better condition after any well rehabilitation work performed that requires dismantling, installing or fabricating. The Contractor shall be responsible for the following: i. Liquid and oil deposits City Council 25 — 54 8/4/2026 CITY OF SANTA ANA The Contractor is responsible during the duration of the job to contain and clean up any types of spills or leaks. This pertains to equipment,vehicles, tools, etc. Spill containment and or absorbent ground tarp is required for equipment stored on site over long periods of time. All containers of fuel. solvents and or chemicals shall be stored on spill containment berms or secondary containment. ii. Materials The Contractor is responsible for the removal of all used materials through the duration and completion of the job, and all debris derived from these services shall be removed from City property. Disposal shall be at the Contractor's expense and that includes but is not limited to debris, trash. refuse, etc. iii. Restrooms When applicable, the Contractor shall furnish their own restroom facilities and are responsible For said facilities onsite. V. Storm Water Pollution Prevention (SWPP) The Contractor shall not allow any debris from its operations under this Contract to be deposited in the storm drains and/or gutters in violation of the City's NPDES permit. v Site Maintenance The Contractor shall maintain the site and keep the premises free from accumulation of waste material and the Contractor shall remove all rubbish, implements, surplus material, and temporary facilities generated by the work vi. Cleanup The Contractor is responsible for leaving the work area free of all debris generated by this work at the end of each workday and for final cleanup when the job is completed. The City shall perform inspections of the site prior to the work being performed and identify the conditions of concerns if any remain during and after the work is completed. 13. DOCUMENTATION All rehabilitations, repairs, and installations shall be supplemented with reports and documentation that provides accurate details about the new installation or repairs (including a pump and motor schematics and purnp performance curves). Within ten (10) business days of completing a full rehabilitation, the Contractor shall provide these documents to the City for review.All new pump and motor installations shall come with plaques that maintain up-to-date and accurate information regarding the performance and capacity of the units, Documentation shall include, but is not limited to, the following: a. Pre-Disassembly Testing report for all activities as described. b. Photo documentation of existing condition prior to fulfilling each described criteria of the disassembly test. c. Motor disassembly report, including photo documentation before and after cleaning. d. Motor Inspection report, including stator core loss testing results. Photo documentation of coils, windings and conductors showing any signs of excessive wear or failure. City Council 25 — 55 8/4/2026 10 7% ,K_ _ CITY OF SANTA ANA e. Mechanical fit measurements shall be recorded as specified. Photo documentation shall be submitted for all replaced bearings, grease fittings, plugs; etc. f. Rotor balancing report as specified. g. Insulation report as specified above. Before and after photo documentation of the windings prior to varnishing and baking- h. Final test report as specified. i. Pump Reconditioning report as specified j, Pump curve and pump/motor schematic. All testing, inspections and incidentals related to required reports shall be considered included within the Laid items for said testing report and no additional compensation shall be allowed. 14. VALUE ADDED SERVICES The Contractor may propose additional retated services that the City has not specifically identified in this RFQual to accomplish the stated goals of this RFQual. Value added related services will be considered by the City and may or may not be incorporated in the agreement, City Council 25 — 56 8/4/2026 EXHIBIT B City Council 25 — 57 8/4/2026 CITY OF SANTA ANA ATTACHMENT A-1 — EKAMP"LE FEE SCHEDULE Contractor shall complete and submit the example fee schedule as shown below. Furthermore, Contractor shall submit a separate rates sheet for additional labor, materials and equipment rates with this fee schedule. Contractor's labor and equipment rates sheet shall list rates for all labor designations, equipment and materials. Example Motor&.Pump Specifications Motor: GE Industrial Motor 450 HP, 3 PH, 460 VAC, Frame B509TP24 Discharge Head: 24"X12" Existing Pump: Johnston/Sulzer, 16DMC, 7 STG, 298' 7"feet overall length, 12--inch diameter, 10-foot sections Well Casing: 16-inch casing, 1350 feet deep, refer to Appendices for historical information Housing: Concrete housing with hatched roof, refer to appendices for site maps Location: 1753 E. Fruit St., Santa Ana CA 92701 GENERAL. UNIT [QUANTITY PRICE TOTAL 1 Removal of motor, discharge head & pump ' LS 1 $24,375.00 $24,375.00 2 Installation of motor, discharge head &pump LS 1 $28,440M $28,440M 3 New bowls performance certification EA 1 $6,175,00 $6.175.00 4 Water well disinfection EA 1 $27,990.00 $27,990.00 5 Step drawdown test EA 1 $67,415.00 $67,415.00 6 Sound attenuation f LS 1 $6,680.00 $6,680.00 PUMP WORK 7 New complete pump with 2,500 GPM at 520 feet EA 1 TH, high efficiency (85%)or better ' $18,790.00 $18,790.00 8 12-inch 5 feet column & collar EA 1 $675.00 $675 as 9 12-inch 10-feet column &collar EA 38 $940,00 $35,720,00 10 12-inch threaded bronze retainers EA 39 $375.00 $14,625.00 11 Rubber fine shaft bearings EA 39 $40.{}0 $1560.40 12 1 0-foot 1 15l16-inch head shaft EA 1 $, 140.04 1 $1,140.00 13 10-feet 416 SS 1 15f16-inch line shaft&coupling EA 39 $88D.00 $34,320.00 14 5-foot 416 1 15l16-inch line shaft EA - 15 1 15116-inch 416 SS shaft couplings EA 2 $110.00 $220.00 16 12-inch 5 feet suction pipe EA 1 $49000 sas000 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE SC7Ct. I y Uounal 2b — (9) CITY OF SANTA ANA 17 316 SS 10-inch suction cone strainer EA 1 $1,035,00 $1,035.00 18 400'of SS sounding tube FT 400 $5.00 $2,000,00 19 Sounding Kit EA 1 $4,490.00 $4.490.00 MOTOR WORK 20 New complete 450 HP, 460 VAC, 3Ph, 60Hz EA 1 Inverter Duty(Class F) or equal $48,530,00 $4s, 30,00 21 Top Bearings EA 1 $645.00 $645M 22 Bottom Bearings EA 1 $645.00 $645.00 23 Two band heaters 115v, 115 Watt LS 1 $455.00 $455M 24 Three coil thermostat NC or NO LS 1 $970,00 $970,00 25 Set of tin plated copper terminals or lugs LS 1 $455 00 $455 00 26 Tellus fib oil LS 1 $646-00 $645.00 27 100 OHM Winding Resistance Temperature EA 1 $355 00 $355.00 Detector(RTD) 28 100(OHM Bearing Resistance Temperature EA 2 $825 Detector (RTD) Ao $1,625.00 WELL WORK 29 Mobilization & Demobilization I-S 1 $51,950.00 $51,950.00 30 Under Water video of well (before/after) EA 2 $2.11100 $4,220.00 31 Wire brushing of well section under water& EA 1 perforations(1080 feet) $31,935,00 $31.935.00 32 Chemical treatment during wire brushing LS 1 (optional) ` 5192,475Z9 $192.475.00 33 Bail & dispose of all dirt&debris(if needed) LS 1 $19,430,00 $19AMM 34 SONAR Jet of perforations (1015 Feet) LS 1 $43,750.00 $43.750.00 TOTAL(LINES 1-34) 35 Hourly Rate HR 1 $1,015,00 36 OT Hourly Rate HR 1 $1,445,00 37 Weekends/Holidays Hourly Rate HR 1 $1 445 00 38 CT Weekends/Holiday Hourly Rate HR 1 $1.870,00 39 Trip FeefTruck Charge EA 1 $1,715.04 1. Contractor must include all costs involved in accessing the equipment including removal of pump through the building 'hatch and or working around building roof and hatch. Please refer to Exhibit 4— Well 40 Site Map as reference THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE SpQ. City Counce — CITY OF SANTA ANA 2. Contractor to provide sound attenuation For major work. Sound attenuation for engine noise shall be limited to a maximum of 75 dB(A)at 23 feet when operating at full rated load. Sound proofing solution to be approved by the Project Manager prior to starting work. 3. Contractor to recommend and provide one (1) new replacement pump and one (1) new replacement motor with requested information as stated in VII. Response Instructions, 1. S0Q. d. Proposed Work Plan. For the purpose of this Fee Schedule, Contractor will provide pricing for one (1) new pump and one (1) new motor but as part of their submittal package, they may include multiple options for replacement pump(s) and motor(s) at their discretion. 4. Contractor to provide and install new stainless steel line for sounding with necessary mounting stainless steel straps, and one gauge calibrated For sounding 5. Contractor may be required to provide chemical treatment during wire brushing, pricing must include cost of the chemicals, chemicals handling (application & mixing). used chemicals neutralization and disposal, THIS FORM MUST BE COMPLETED AND INCLUDED► ITH THE SO[]. SOQS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 25 — 60 8/4/2026 EXHIBIT C City Council 25 — 61 8/4/2026 Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages. MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: * Commercial General Liability(CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal& advertising injury with limits no less than $2,000.000 per occurrence and $4,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000, In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and tambrella/excess insurance policies. Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers' compensation coverage extends to all persons who will be working with the City tender the agreed scope of services, • Professional Liability (PL): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions; 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies. Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. :3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it, 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds. ensuring that Contractor's insurance shall apply separately to City Council 25 — 62 8/4/2026 each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. fi Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment, 6_ Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Jaime Arias, 215 S. Center St., M-85, Santa Ana, CA 92703. The name and location of the project or event should be included in the Description of [operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than ANII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGt_ policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time, Claims Made Policies if any of the required policies provide coverage on a claims-made basis: 1, The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase"extended reporting" coverage for a minimum of three (3) years after completion of work, Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City Council 25 — 63 8/4/2026 City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances_ City Council 25 — 64 8/4/2026 AGREEMENT WITH WEBER WATER RESOURCES CA, LLC TO PROVIDE ON- CALL WATER WELL, PUMP, MOTOR REHABILITATION AND REPAIR SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 41h day of August, 2026 by and between Weber Water Resources CA, LLC ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. The City desires to retain a Contractor having special skill and knowledge in the field of: on-call water well,pump,motor rehabilitation, and repair services for the Water Resources Division of the City's Public Works Agency. B. Contractor represents that Contractor is able and willing to provide such services to the City. Contractor is one of three vendors selected for this engagement. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City neither warrants no guarantees any minimum or maximum compensation. Contractor shall be paid only for services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of three Contractors selected under Request for Qualifications 26-063. The total aggregate compensation amount to be expended during the term of this Agreement shall not exceed $2,750,000, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required Pagel of S City Council 25 — 65 8/4/2026 documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on August 4, 2026 for a one-year term with the option for the City to grant up to a four (4), one -year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Insurance requirements are attached hereto as Exhibit C and incorporated by reference. 7. INDEMNIFICATION Page 2 of S City Council 25 — 66 8/4/2026 Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement,including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and Page 3 of 8 City Council 25 — 67 8/4/2026 further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b)is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and(c) above. Page 4 of S City Council 25 — 68 8/4/2026 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractor retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. Page 5 of S City Council 25 — 69 8/4/2026 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar,nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the tenn of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such pen-nits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-21) Page 6 of 8 City Council 25 — 70 8/4/2026 P.O. Box 1988 Santa Ana, California 92702 To Contractor: Weber Water Resources CA, LLC Attn: Jose Villanueva 7551 S. Atwood Mesa, AZ 85212 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [Signature Page to Follow] Page 7 of S City Council 25 — 71 8/4/2026 IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO WEBER WATER RESOURCES CA, City Attorney LLC r By. Kyle Nellesen LjeB&z Assistant City Attorney Title: V10 5,tLC-5 RECOMMENDED FOR APPROVAL: Digitally signed by Rodolfo Rosa, Rodolfo Rosas DN:cn=Rodolfo Rosas, email=rrosas@santa-ana.org,c=US Date:2026.07.20 14:32:14-07'00' Rodolfo Rosas,P.E. Acting Executive Director Public Works Agency Page 8 of 8 City Council 25 — 72 8/4/2026 EXHIBIT A City Council 25 — 73 8/4/2026 CITY OF SANTA ANA EXHIBIT 1 - SCOPE OF SERVICES GENERAL The Contractor shall provide water well casing, pump and motor rehabilitation, repair, and replacement related services at various locations within the City on an as-needed basis. The work shall include routine and emergency pump pulling and installations, well casing repairs and installations, water well and booser rehabilitations, well video inspections and chemical treatments, electric motor rewindings, sound attenuation, and repair services on various types of pumps and motors. The Contractor shall provide all necessary supervision, labor, materials, tools, transportation and equipment to perform services specified herein. The Contractor shall provide transportation for its heavy duty equipment, such as, but not limited to, drilling rig, pump rig, flatbed truck, boom truck, tractor trailer, to and from Contractor's facility to each City's Water Production worksite. All electric motor repair work shall be transported by the Contractor to an Electrical Apparatus Service Association's (EASA) Accredited Member facility for repair and returned to the City when repairs are complete. The Contractor shall make adequate provisions for the disposal of water pumping from the well during redevelopment and/or test pumping. All water discharged during these events shall be in compliance with the National Pollutant Discharge Elimination System (NPDES) permits and Orange County Flood Control District permits. It shall be the Contractor's responsibility to propose a method to discharge water that is NPDES compliant and may include methods such as water detention through storage tanks or other conforming strategies. The Contractor shall obtain all necessary City, County, State, and Federal permits and/or licenses required to perform the scope of services specified herein at no cost to the City. The Contractor shall immediately notify the City of any changes in the Contractor's insurance, permits, and licenses. Failure to do so may result in the immediate termination of this Contract. The Contractor shall utilize protective clothing and equipment as required by Cal/OSHA and/or other regulatory agencies. PRICE, SCHEDULE, AND INVOICE Awarded Contractors shall provide separate quotes and project schedules with pricing in accordance with defined rates per their awarde contract upon request by the City. The quote will include, but is not limited to summary of anticipated tasks, anticipated project time of completion, hourly rate, rates for materials, and oversized equipment rates on a project by project basis for City's review. Any special materials will be purchased by the Contractor only after discussed and authorized by the City's Project Manager or designee in writing. All material markup must not exceed 15% percent above Contractor's cost when charged back to the City. Contractor shall coordinate all scheduled services at least five (5) business days in advance with the City's Water Services Superintendent. Contractors shall invoice the City on a monthly basis for all work performed during the period or provide a one-time invoice at the completion of work City Council 25 — 74 8/4/2026 (2) CITY OF SANTA ANA issued. Each invoice shall be accompanied by a summary of tasks performed, results and progress on long-term tasks if any, and agreement number. NORMAL OPERATING HOURS Monday through Thursday, 7:00 AM — 4:00 PM Alternating Friday, 7:00 AM — 3:00 PM, the City is closed every other Friday. Operating hours are subject to change and the City will notify all awarded Contractors in advance of these changes. EMERGENCY CALL OUT SERVICE Contractors must be available to receive requests twenty-four(24) hours per day, seven (7) days per week, including holidays. Contractor must guarantee a maximum 6-hour response time for emergency service calls. It is mandatory that the awarded Contractor(s) provide 24-hour emergency service as-needed in all aspects of water well pump and motor emergency repairs for all City facilities. PARTS, MATERIALS, AND WARRANTIES Contractor shall be responsible for obtaining all original equipment manufacturer(OEM)technical documents, drawings and parts when necessary. All material, parts, and equipment shall be new, high grade, and free from defects. Such products shall conform to all Federal, State, and local regulations as they relate to the scope of services specified herein. All replacement equipment shall be approved by the City prior to the purchasing of the equipment. The Contractor shall provide manufacturer documentation to the City for any replacement equipment. Invoices will be submitted to the City's Project Manager. Contractor shall provide a minimum of one (1 ) year warranty for materials. Should original or developed defects and/or failures appear within the minimum warranty of one (1) year after work completion, Contractor shall, at their expense, rectify such defects and/orfailures and make all replacements and adjustments that are required to bring materials, parts, and workmanship back to operation and function. The time frame for corrective measures will be determined by the City on case by case situation and Contractor will be notified. STORAGE FACILITES The City will not provide storage facilities for the Contractor. The City will not be liable or responsible for any damage, by whatever means, or for theft of materials or equipment on the jobsite. WATER PRODUCTION WORK SITE SECURITY The City will unlock the Public Works Agency facilities entry gates on the first day of work to allow Contractor access. Contractor shall then supply their own padlock(s) entry gates as specified by the City. Contractor's padlock(s) shall lock onto the City's padlock connecting to the chain-link, which enables both the City and Contractor to unlock the entry gates as-needed. After completion of work, Contractor will remove their own padlock(s) returning the site to its original configuration. City Council 25 — 75 8/4/2026 (2) CITY OF SANTA ANA Contractor and/or subcontractors shall notify the City upon arrival and departure to or from jobsite. SCOPE OF SERVICES 1. PUMP AND MOTOR REMOVAL SERVICE The Contractor shall be qualified to perform water well pump and booster pump removals. At the initial setup for pulling a pump, the Contractor shall perform lockout/tagout of the electrical and hydraulic systems and shall disconnect all electrical wiring and appurtenance necessary for the pulling of a deep well pump or a booster pump. The motor, discharge head, submersible cables, column, bowl assembly, strainer, and airline shall be removed by the Contractor. All parts and components shall be inspected closely for excessive cracks, corrosion, holes, wear, or any type of damage which would necessitate repairs or replacement parts. Bore holes shall not be left unattended. The Contractor shall provide equipment necessary (with a lockable design) for closing off any bore holes left unattended. 2. PUMP AND MOTOR RE-INSTALLATION SERVICE The Contractor shall be qualified to perform pump and motor installation services including all electrical re-installations. The Contractor shall adequately chlorinate the pump assembly prior to installation. After the completion of any rehabilitation work and/or repairs, the Contractor shall install the bowl assembly, column, shaft, submersible cable or oil tubing, discharge head, motor and all electrical components associated with and not limited to leads, torqueing to specifications, etc. Witness test shall be performed by City staff. All incidental materials shall be furnished by the Contractor. 3. WELL VIDEO SURVEY SERVICE The Contractor shall be qualified to perform water well video inspections using color video equipment with side scan and down-hole survey views. Videos shall be provided to the City in a universal serial bus (USB) format and recorded in high definition resolution. Ability to perform these surveys at high resolutions will be given higher consideration. The Contractor shall allow water to flow into the well for a 24 to 48 hour time period in advance of the video survey to produce clear viewing conditions. The video survey unit shall simultaneously transpose the City's name, well name, footage and the date of inspection on the monitor screen and the video record. A footage counter/recorder shall read in feet and be accurate within two (2) percent of the actual footage. The video survey camera shall be capable of right angle or normal downhole viewing with a change in camera lens or mechanical movement of the camera. At the direction of the City, the Contractor must be able to provide right angle viewing to view any casing section in a direct elevation view. The video camera shall be capable of providing both vertical and horizontal (side) viewing of the entire casing as it descends into the well. The Contractor shall also submit a written report to accompany the video survey log, documenting the survey date, static water level, perforation depth intervals and conditions, and total well depth along with photos. The Contractor shall provide information in the report City Council 25 — 76 8/4/2026 (2) CITY OF SANTA ANA regarding any type of damage to the well casing or issues encountered during the well video survey. 4. WELL TREATMENT SERVICE The Contractor shall be qualified to provide well treatment services. To perform these tasks, the Contractor shall have the capability to perform mineral analysis, chemical treatment, water quality testing, zone testing, well casing patches and similar casing repairs/improvements, and mechanical treatment on well casings. All chemicals used in treating wells shall be approved by the State for their intended purposes, certified by the National Sanitation Foundation (NSF), and used in accordance with City approval requirements and the City of Santa Ana Disinfection and Flushing Plan. Disinfection of the wells is required in accordance with American Water Works Association (AWWA) C654 — Standard Disinfection of Wells. The Contractor's estimates shall include the type and concentration of chemicals (acids, inhibitors, polymers, neutralizers, etc.) to be used; the typical appropriate contact time for the chemicals; and the typical procedure for introducing, mixing, and neutralizing chemicals in the well. In addition, the name(s) and phone numbers of any company(ies) that will supply the treatment chemicals shall be provided. Completed Material Safety Data Sheets (MSDS) for all chemicals used shall include the methods of mechanical treatment (dual swab, wire/nylon brush, sonar jetting, etc.). The Contractor shall perform wire brushing and it shall be carried out in a manner as to clean the casing louvers/perforations and to remove scale and tubercles attached to the wall of the casing. After wire brushing, the well shall be allowed to sit for 24 to 48 hours and sediment fill shall be removed from the bottom of the well to the maximum extent possible using a bailer or scow or equivalent retrieval device. All bailed material (water and sediment) shall be placed in steel drums or appropriate containers. The sediment, after separation from the water, shall be placed in the containers, properly labeled, and eventually removed from the well site for disposal by the Contractor. All bailed material shall be properly disposed of by the Contractor off-site. 5. PUMP AND MOTOR REHABILITATION SERVICE The Contractor shall provide rehabilitation services when requested by the City. Equipment used for inspecting, calibrating and testing pumps and motors shall be up-to-date and have calibration certificates, less than one year old, traceable to National Institute of Standards and Technology (NIST) standards where applicable. The Contractor shall rehabilitate of one or more of the following pump units: • Submersibles • Horizontal split case • Vertical turbines Rehabilitation of all pumps and motors may include, but not limited to: City Council 25 — 77 8/4/2026 CITY OF SANTA ANA • Line shafts • Bearings • Right-angle-gears • Housing/frame • Column pipe • Seals • Impellers • Rotor shaft • Power/control cable attachments • Thermal/moisture sensors • Vibrational analysis (include report) • All other appurtenant components 6. ELECTRIC MOTOR REPAIR AND REFURBISHMENT The Contractor shall provide all transportation, labor, materials, tests and equipment, delivery/pick up for the repair and refurbishment of electric motors and perform any recondition or rewiring as necessary to return the equipment fully operational. Contractor shall have all engineering, design, metalizing, welding, heat treating, machining, balancing, calibrating and testing capabilities necessary to completely refurbish/rewind electric motors. All electric motor repair shall be done in an EASA Accredited Member service shop, no exceptions. a. All work shall be in accordance with the Electrical Apparatus Service Association's (EASA) Recommended Practice, AR100-2020 latest edition and the National Electrical Manufacturers Association (NEMA) standards for service and repair of electrical apparatus. The awarded Contractor shall provide a list of approved vendors upon request from the City. b. Work shall be in conformance with standards set by, but not limited to, the following organizations: 1. Underwriters Laboratories (UL) a. Underwriters Laboratories — Certified motors shall be recertified after repair. b. Contractor's shop or his sub-contractor's shop shall be UL-certified to rebuild explosion-proof electric motors for use in hazardous environments. 2. American National Standards Institute (ANSI) 3. American Society for Testing and Materials (ASTM) 4. National Electrical Code (NEC) 5. National Fire Protection Agency (NFPA) 6. National Electrical Manufacturers Association (NEMA) c. Recondition/Repair of Electric Motors City Council 25 — 78 8/4/2026 CITY OF SANTA ANA Reconditioning/repair of electric motors shall include the testing, disassembling, inspection, cleaning, dipping, baking of windings, replacement of bearings, assembly, testing and painting and at minimum include the following: i. Pre-Disassembly Test 1. Using a 1000V meg-ohm meter, conduct verification of insulation integrity. Record the insulation resistance of the motor as brought in from the City. Acceptable criteria is 5 meg-ohms or higher. 2. Verify that heaters are operational and that other attached features, such as thermocouples, have continuity. 3. Single-phase test to check for open rotors. After disassembly, rotors will be inspected for evidence of damaged, cracked or open circuit bars or end rings. If there is evidence of faults, the rotor will be growl-tested. The detection of any defect during testing shall be reported promptly to the City. 4. Documentation covered under this section shall include the condition of mechanical fits (i.e. shaft run out), cracked, broken or missing parts, test run at full voltage, current readings, meg reading and surge comparison test as received. The City shall be notified if acceptable criteria are not met. ii. Motor Disassembly 1. Completely disassemble motor and steam clean all mechanical parts using a mild detergent compatible with winding insulation; thoroughly rinse; bake dry. 2. Disassembly documentation shall include the cause of failure and/or conditions contributing to failure and submitted to the City. iii. Motor Inspection 1. Visually inspect coils and windings for excessive wear, signs of conductor overheating or fatigue that possibly would not be apparent during an electrical test. 2. All stators shall be surge-tested with an electronic surge tester specifically designed to apply a surge voltage stress test simultaneously between turns of a coil, between phases, from winding to ground and to detect short-circuited turns in winding under test. Testing shall be per EASA, IEEE 62.2, 112 and 7.2.3 standards. Infrared imaging shall be provided pre and post test. iv. Mechanical Fit 1. Measure the bearing bores, shells, housings and shaft journals using a micrometer. Shaft fits and housing fits shall comply with AR100-2020. Machine work shall be approved by the Project Manager before being performed or machine work may not be paid for. Bearing journals, seal surfaces and bearing housing restoration shall be done by metalizing and machining or boring and sleeving. Documentation of before and after measurements shall be made and submitted to the City. 2. Replace bearings per manufacturer's specifications. All grease fittings, plugs, etc. shall be replaced unless otherwise indicated by the Project Manager. Bearings shall be properly lubricated and bearing oil reservoirs shall drained for shipping and installation. The Contractor shall be responsible for filling the bearing oil reservoir upon installation. All equipment shall be tagged with information as to whether or not bearing oil reservoirs were filled and what type of lubricant was used. City Council 25 — 79 8/4/2026 CITY OF SANTA ANA v. Rotor Balancing 1. All rotors of motors rated at 50 HP/3600/1800 RPM and above shall be dynamically balanced, with the rotor running at rated speed where practical, but not less than 600 RPM in the balance stand. The balancing speed shall also be rapid enough so the balance machine sensitivity can reliably measure the maximum allowable residual unbalance. 2. A printout tape from the balance/analyzer shall be furnished detailing the final balance values. This tape will be attached to the recondition/repair/rewind documents when the motor is delivered. vi. Motor Leads Motor leads shall be permanently tagged with non-magnetic markers. Motor lead configuration shall not be altered. vii. Insulation 1. Windings shall be double-dipped with Class H varnish and baked. 2. Machine-finished surfaces bore of the stator lamination and periphery of the rotor laminations shall be cleaned of all varnish and foreign materials. Photo documentation of this process shall be made prior to and after lamination. viii. Final Test 1. A 1000-volt meg-ohm meter shall be used to verify insulation continuity. This reading shall be 100 meg-ohms or greater and documented. After reassembly, motor shall be test-run at rated voltage and frequency. No load voltage and phase currents shall be recorded. Vibration mils displacement shall be measured and recorded in the horizontal, vertical and axial planes on both ends of the motor, or top and bottom of vertical motors and documentation of current reading and vibration readings shall be provided to the Project Manager. 2. A 5KV meg-ohm meter shall be used to verify insulation continuity of all 4160V motors. ix. Paint 1. Exterior of motor shall be properly cleaned of rust and foreign material, prime painted and finish painted with a good grade of machinery enamel, the same color as received unless otherwise specified. Nameplates, machined surfaces and internal parts shall be protected from paint. 2. When needed, the interiors of motor frames and parts shall be painted with an insulating paint. This includes rotors, bearing brackets, frame interiors and air deflectors. Windings shall not be painted. x. Incidentals 1. In the event that the motor is in poor condition and cannot be repaired, reconditioned or made as new, the Contractor shall notify the Project Manager or designee immediately. 2. All incidental parts requiring replacement during repair work, such as bearings, coils, etc. shall be considered included in the total cost of repair work and no additional compensation shall be allowed. 7. REWINDING OF ELECTRIC MOTORS City Council 25 — 80 8/4/2026 (2) CITY OF SANTA ANA When rewinding is done in conjunction with a recondition or repair, many of the items below will be redundant and shall not be performed or charged. The items below apply to stator only (including all labor, materials and testing necessary for work completion) and shall at a minimum include: a. Pre-Disassembly Test 1. Using a 1000 meg-ohm meter, conduct verification for insulation integrity. Acceptable criteria is 5 meg-ohms or higher. 2. A 5KV meg-ohm meter shall be used to verify insulation integrity of all 4160V motors. 3. Verify that heaters are operational and other attached features such as thermocouples have continuity. 4. Pre-disassembly documentation shall include the condition of mechanical fits (i.e. shaft run out), cracked, broken or missing parts, test run at full voltage, current readings, meg reading and surge comparison test as received. The Project Manager shall be notified if acceptable criteria are not met. b. Stripping 1. Windings shall be removed by temperature-controlled burnout with oven temperature suppression. Burn-out temperature shall not exceed 750 degrees Fahrenheit. 2. Windings shall be removed in such a fashion not to damage or distort the core iron. Upon removal of the old windings and insulation, the core shall be thoroughly cleaned and inspected for burrs, etc. 3. After the burnout procedure, the Contractor shall perform a stator core loss test to ensure the stator laminations are not heat damaged. If the stator core losses exceed four (4) watts per pound of core steel, notify the Project Manager prior to proceeding forward. c. Winding 1. General: Rewound motors shall meet or exceed all original equipment manufacturer (OEM) operating characteristics, unless otherwise specified by the Project Manager. NEMA Class H insulation shall be used, unless otherwise specified. Magnet wire shall be a Quad Build, insulated wire of domestic manufacture that meets or exceeds NEMA specification MW-35A. After winding and prior to resin treatment, windings will be surge-comparison tested and the results documented. 2. The copper cross-sectional area shall be at least as large as the original winding. 3. Resin Treatment: Windings shall be double-dipped with Class H varnish and baked. 4. Check all coils for overall coil shape. Perform a high frequency turn-to-turn dielectric test(surge test) in accordance with IEEE 522. Submit test results to the City. This shall be done prior to installation into the stator. d. Motor Leads Motor leads shall be replaced as the original leads. Leads will be permanently tagged with non-magnetic markers. Lead lengths shall be identified by the City when a request for service is made. e. Insulation Windings shall be double-dipped with Class H varnish and baked. Insulation shall be tested phase-to-phase and phase-to-ground at 1000 volts do and yield a one minute test result of 1000 meg-ohms or better. City Council 25 — 81 8/4/2026 (2) CITY OF SANTA ANA f. Final Test A 1000 volt meg-ohm meter shall be used to verify insulation continuity. This reading shall be 100 meg-ohms or greater and documented. After reassembly, motor shall be test-run at full voltage and documentation of current reading and vibration readings shall be provided to the end user, (NOTE: a 5KV meg-ohm meter shall be used on all 4160V motors). Copper DC resistance tests, phase-to-phase, on rotor winding from slip rings shall be performed. If the rewound rotor fails to pass any test, the rotor shall be rejected. The Contractor shall rebuild and retest until all tests are approved by the City. 8. WELL PUMPING REDEVELOPMENT SERVICES Following mechanical redevelopment, the City may elect to have Contractor proceed with pumping redevelopment which shall consist of intermittent pumping and surging of the well and discharging to waste via permitted storm drain channels. The Contractor shall make adequate provisions for the disposal of water pumped from the well during redevelopment and/or test pumping. Such provisions shall include, but not be limited to, furnishing and installing discharge piping from the pumping unit of sufficient size and length to conduct water to a point as designated by the City and upon request providing temporary storage tanks to contain the discharge. The Contractor shall also furnish acceptable orifices, meters or other approved devices, which will accurately measure the pumping rate. Upon request, an airline complete with properly calibrated gage shall be provided by the Contractor to measure the elevation of water in the well. Contractor may be required to collect pumped groundwater into sedimentation tanks prior to discharge to a storm drain in order to comply with the waste discharge requirements of the regulating agency(s). Redevelopment records shall be maintained showing production rate, total acre footage discharged, and all other pertinent information concerning well development. 9. PRODUCTION TESTING OF REHABILITATED WELLS Upon request, the Contractor shall provide production testing of rehabilitated and/or new wells to determine the optimum rate of pumping and shall include a step drawdown test and a constant-rate discharge test in accordance with AWWA A100-20 standards (latest edition). Prior to the start of the step drawdown test, a period of at least 24 hours of non-pumping conditions shall be met following the pumping development work. The Contractor shall provide qualified personnel during the step-drawdown and constant-rate discharge test and shall ensure proper operation of the pumping test equipment and assist in water level monitoring if requested by the City. a. Discharge Water 1. Discharge water shall be conveyed from the pump to the point of discharge at the well site. It is imperative to ensure that no damage by flooding or erosion is caused to the chosen drainage structure or water disposal site, or to nearby lands and/or streets. 2. The Contractor shall provide all piping and discharge lines. The point of discharge location will be provided by the City and the Contractor will be responsible for all devices and piping to convey the water to that discharge point. City Council 25 — 82 8/4/2026 CITY OF SANTA ANA 3. No fluids will be permitted to flow offsite (except to proper drainage facilities) or to properties not owned by the City.All discharges will meet the requirements of the City's NPDES permits and Orange County Flood Control permits. b. Step-Drawdown Test 1. Prior to starting the step-drawdown test in the well, the static water level shall be measured. The well shall be "step" tested at rates determined by the City. The step-drawdown test for the well is estimated to require approximately 12 pumping hours with each step being 3 to 4 hours in duration unless specified otherwise. 2. The Contractor shall operate the pump and change the discharge as directed by the City. Both a gate valve and an engine throttle shall control the discharge of the pump unless specified otherwise. The discharge shall be controlled and maintained at approximately the desired discharge for each step with an accuracy of plus or minus five (5) percent. 3. Pump discharge shall be measured with an instantaneous flow meter dial and a totalizer meter and stopwatch, as approved by the City. Both an air-line and electric sounder shall be furnished by the Contractor for water level measurements. During the step-drawdown test, the Contractor shall record sand content measurements at 30-minute intervals. c. Constant Rate Discharge Test 1. After a 24-hour recovery period from the end of the step-drawdown test, the City may request the Contractor to perform a constant-rate discharge test. This test shall be run for a period of 24 hours, or until the pumping level remains constant for at least 4 hours, or until the City terminates the test. A recovery period of 24 hours shall follow the termination of the constant-rate discharge test, at which time the City will collect residual drawdown (recovery) data. 2. During the constant-rate discharge test, the Contractor shall also conduct the final sand content testing. The sand content shall be determined by averaging the results of samples collected at the following times during the final pumping test: i. Five (5) minutes after start of the test ii. After 1/4 of the total planned test time has elapsed iii. After 1/2 of the time has elapsed iv. After 3/4 of the time has elapsed V. Near the end of the pumping test d. Aborted Tests i. Whenever continuous pumping at a uniform rate has been specified, failure of pumping operations for a period greater than one (1) percent of the elapsed pumping time shall require suspension of the test until the water level in the pumped well has recovered to its original level. ii. Recovery shall be considered "complete" after the well has been allowed to rest for a period at least equal to the elapsed pumping time of the aborted test, except that if any three (3) successive water level measurements spaced at least 20 minutes apart show no further rise in the water level in the pumped well, the test may be resumed immediately. iii. The City shall be the sole judge as to whether this latter condition exists. City Council 25 — 83 8/4/2026 (2) CITY OF SANTA ANA e. Records 1. The Contractor shall keep accurate records of the pumping test of the well and furnish copies of all records to the City upon completion of the test. The records shall also be available to the City for inspection at any time during the test. The records shall include physical data describing the construction features such as, but not limited to: i. Well depth and diameter ii. Complete screen description iii. Length and setting iv. A description of the measuring point and its measured height above land surface and/or mean sea level V. The methods used in measuring water levels and pumping rates 2. The Contractor shall also keep records on the type of pumping equipment used at the well site including engines, drive components, bowls, lines, and shafts. The Contractor will keep records of operation of equipment during the test including engine rpm and horsepower, fuel use, and other essential information that will be useful in designing a pump system. 10. AS-NEEDED MACHINE WORK Upon request, the Contractor shall provide machine work services. Machine work shall apply to, but not be limited to, the drilling and tapping of broken bolts, customized (1) - 2" coupling at the base of the discharge head, the repairing of damaged locking rings and stators, the replacing of power cords, power cord assemblies and power cord connectors and repairs to impellers, covers, volutes, mounting rails, bearing journals, discharge heads, and pump shafts. 11. AS-NEEDED OTHER REPAIRS At the direction of Project Manager, the Contractor shall provide a written estimate including labor and parts, materials and equipment needed to perform the As-Needed Repairs. Upon written approval from the Project Manager, the Contractor shall perform the As-Needed Repairs. At its sole and absolute discretion, Public Works Agency reserves the right to accept or reject the quote provided. 12. CLEANING AND RESTORATION OF WORK SITES The Contractor shall visually inspect the work site during and after work is performed for liquid spills, oil and grease deposits, hard water strains, debris, trash, refuse, etc. Upon request, the Contractor shall provide professional cleaning services to remove persistent deposits such as oil and grease stains by means of pressure washing and chemical cleaning with detergents, caustic sodas, etc. that are eco-friendly. The sites shall be cleaned and restored to previous, if not better condition after any well rehabilitation work performed that requires dismantling, installing or fabricating. The Contractor shall be responsible for the following: i. Liquid and oil deposits City Council 25 — 84 8/4/2026 CITY OF SANTA ANA The Contractor is responsible during the duration of the job to contain and clean up any types of spills or leaks. This pertains to equipment, vehicles,tools, etc. Spill containment and or absorbent ground tarp is required for equipment stored on site over long periods of time. All containers of fuel, solvents and or chemicals shall be stored on spill containment berms or secondary containment. ii. Materials The Contractor is responsible for the removal of all used materials through the duration and completion of the job, and all debris derived from these services shall be removed from City property. Disposal shall be at the Contractor's expense and that includes but is not limited to debris, trash, refuse, etc. iii. Restrooms When applicable, the Contractor shall furnish their own restroom facilities and are responsible for said facilities onsite. iv. Storm Water Pollution Prevention (SWPP) The Contractor shall not allow any debris from its operations under this Contract to be deposited in the storm drains and/or gutters in violation of the City's NPDES permit. V. Site Maintenance The Contractor shall maintain the site and keep the premises free from accumulation of waste material and the Contractor shall remove all rubbish, implements, surplus material, and temporary facilities generated by the work. vi. Cleanup The Contractor is responsible for leaving the work area free of all debris generated by this work at the end of each workday and for final cleanup when the job is completed. The City shall perform inspections of the site prior to the work being performed and identify the conditions of concerns if any remain during and after the work is completed. 13. DOCUMENTATION All rehabilitations, repairs, and installations shall be supplemented with reports and documentation that provides accurate details about the new installation or repairs (including a pump and motor schematics and pump performance curves). Within ten (10) business days of completing a full rehabilitation, the Contractor shall provide these documents to the City for review.All new pump and motor installations shall come with plaques that maintain up-to-date and accurate information regarding the performance and capacity of the units. Documentation shall include, but is not limited to, the following: a. Pre-Disassembly Testing report for all activities as described. b. Photo documentation of existing condition prior to fulfilling each described criteria of the disassembly test. c. Motor Disassembly report, including photo documentation before and after cleaning. d. Motor Inspection report, including stator core loss testing results. Photo documentation of coils, windings and conductors showing any signs of excessive wear or failure. City Council 25 — 85 8/4/2026 (2) CITY OF SANTA ANA e. Mechanical fit measurements shall be recorded as specified. Photo documentation shall be submitted for all replaced bearings, grease fittings, plugs, etc. f. Rotor balancing report as specified. g. Insulation report as specified above. Before and after photo documentation of the windings prior to varnishing and baking. h. Final test report as specified. i. Pump Reconditioning report as specified. j. Pump curve and pump/motor schematic. All testing, inspections and incidentals related to required reports shall be considered included within the bid items for said testing report and no additional compensation shall be allowed. 14. VALUE ADDED SERVICES The Contractor may propose additional related services that the City has not specifically identified in this RFQual to accomplish the stated goals of this RFQual. Value added related services will be considered by the City and may or may not be incorporated in the agreement. City Council 25 — 86 8/4/2026 EXHIBIT B City Council 25 — 87 8/4/2026 CITY OF SANTA ANA ATTACHMENT A-1 - Contractor shall complete and submit the example fee schedule as shown below. Furthermore, Contractor shall submit a separate rates sheet for additional labor, materials and equipment rates with this fee schedule. Contractor's labor and equipment rates sheet shall list rates for all labor designations, equipment and materials. Example Motor& Pump Specifications Motor: GE Industrial Motor 450 HP, 3 PH, 460 VAC, Frame B509TP24 Discharge Head: 24"X12" Existing Pump: Johnston/Sulzer, 16DMC, 7 STG, 298' 7" feet overall length, 12-inch diameter, 10-foot sections Well Casing: 16-inch casing, 1350 feet deep, refer to Appendices for historical information Housing: Concrete housing with hatched roof, refer to appendices for site maps Location: 1753 E. Fruit St., Santa Ana CA 92701 GENERAL UNIT QUANTITY PRICE TOTAL 1 Removal of motor, discharge head & pump LS 1 26,000.00 26,000.00 2 Installation of motor, discharge head & pump LS 1 29,000.00 29,000.00 3 New bowls performance certification EA 1 46,875.00 46,875.00 4 Water well disinfection EA 1 18,000.00 18,000.00 5 Step drawdown test EA 1 16,000.00 16,000.00 6 Sound attenuation 2 LS 1 60,000.00 60,000.00 PUMP WORK 7 New complete pump with 2,500 GPM at 520 feet EA 1 TH, high efficiency (85%) or better 3 46,875.00 8 12-inch 5 feet column & collar EA 1 1,200.00 1,200.00 9 12-inch 10-feet column & collar EA 38 1,700.00 64,600.00 10 12-inch threaded bronze retainers EA 39 270.00 10,530.00 11 Rubber line shaft bearings EA 39 30.00 1,170.00 12 10-foot 1 15/16-inch head shaft EA 1 1,350.00 1,350.00 13 10-feet 416 SS 1 15/16-inch line shaft & coupling EA 39 1,560.00 60,840.00 14 5-foot 416 1 15/16-inch line shaft EA - 15 1 15/16-inch 416 SS shaft couplings EA 2 185.00 370.00 16 12-inch 5 feet suction pipe EA 1 950.00 950.00 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE SOQ. City Coun&PQS THAT DO NOT CONTAIN THIS FORM Wit BE ggNSIDERED NONRESPONSIVE. 8/4/2026 (9) CITY OF SANTA ANA 17 316 SS 10-inch suction cone strainer EA 1 725.00 725.00 18 400' of SS sounding tube 4 FT 400 10.00 400.00 19 Sounding Kit EA 1 1,500.00 MOTOR WORK 20 New complete 450 HP, 460 VAC, 3Ph, 60Hz EA 1 Inverter Duty (Class F) or equal 3 73,750.00 21 Top Bearings EA 1 3,800.00 22 Bottom Bearings EA 1 3,000.00 23 Two band heaters 115v, 115 Watt LS 1 1,400.00 24 Three coil thermostat NC or NO LS 1 1,800.00 25 Set of tin plated copper terminals or lugs LS 1 750.00 26 Tellus 68 oil LS 1 700.00 27 100 OHM Winding Resistance Temperature EA 1 Detector (RTD) 2,800.00 28 100 OHM Bearing Resistance Temperature EA 2 Detector (RTD) 1,300.00 2,600.00 WELL WORK 29 Mobilization & Demobilization LS 1 4,500.00 30 Under Water video of well (before/after) EA 2 2,000.00 4,000.00 31 Wire brushing of well section under water & EA 1 perforations (1080 feet) 17,000.00 32 Chemical treatment during wire brushing LS 1 (optional) 5 34,000.00 33 Bail & dispose of all dirt & debris (if needed) LS 1 2,000.00 34 SONAR Jet of perforations (1015 Feet) LS 1 15,000.00 TOTAL (LINES 1-34) 35 Hourly Rate HR 1 150.00 36 OT Hourly Rate HR 1 300.00 37 Weekends/Holidays Hourly Rate HR 1 300.00 38 OT Weekends/Holiday Hourly Rate HR 1 350.00 39 Trip Fee/Truck Charge EA 1 250.00 1. Contractor must include all costs involved in accessing the equipment including removal of pump through the building hatch and or working around building roof and hatch. Please refer to Exhibit 4 — Well 40 Site Map as reference. THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE SOQ. City Coun&PQS THAT DO NOT CONTAIN THIS FORM Wit BE ggNSIDERED NONRESPONSIVE. 8/4/2026 Attachment A-1: Example Fee Schedule Pulling &Installation Description Rate After-Hours/Emergency Hourly Rate" Mobilization and demobilization $ 2,500.00 Lump Sum $ 3,000.00 Lump Sum Two(2) men, rig and service $ 500.00 /hour $ 750.00 /hour truck Two(2) man crew and smeal $ 500.00 /hour $ 750.00 /hour pump rig Two(2) man crew and $ 500.00 /hour $ 750.00 /hour development rig Three (3) man crew and "A" $ 600.00 /hour $ 900.00 /hour frame pump rig Each additional employee $ 150.00 /hour $ 225.00 /hour Crane Description Rate After-Hours/Emergency Hourly Rate" 50 ton with one (1) man $ 475.00 /hour $ 600.00 /hour One(1) man crew, Service $ /hour $ /hour support rig for 50 ton crane 150.00 225.00 Rotary Crane Description Rate After-Hours/Emergency Hourly Rate* One(1) man and hydraulic $ 200.00 /hour $ 300.00 /hour crane-5 ton One(1) man and hydraulic $ 200.00 /hour $ 300.00 /hour crane—8 ton One(1) man and hydraulic $ 200.00 /hour $ 300.00 /hour crane—10 ton City Council 25 — 90 8/4/2026 One(1) man and hydraulic $ 200.00 /hour $ 300.00 /hour crane-17 ton Rotary crane-17 ton $ 350.00 /hour $ 525.00 /hour and 2-man crew Field Service Description Rate After-Hours/Emergency Hourly Rate* One(1) man and delivery truck $ 150.00 /hour $ 225.00 /hour One(1) man and service truck $ 150.00 /hour $ 225.00 /hour Two(2) men and service truck $ 275.00 /hour $ 415.00 /hour Two(2) men and welding truck $ 300.00 /hour $ 450.00 /hour Two(2) man crew and $ 500.00 /hour $ 750.00 /hour combination rig Flatbed Truck driver $ 150.00 /hour $ 225.00 /hour Service truck and one (1) pump $ 200.00 /hour $ 300.00 /hour mechanic Service truck and one (1) $ 200.00 /hour $ 300.00 /hour electrician Service truck and one (1) $ 200.00 /hour $ 300.00 /hour general services Service truck and one (1) pump $ 300.00 /hour $ 450.00 /hour mechanic and one (1) assistant Shop Labor Description Rate After-Hours/Emergency Hourly Rate* Shop labor-pump mechanic $ 150.00 /hour $ 225.00 /hour Shop labor-machinist $ 150.00 /hour $ 225.00 /hour Shop labor-welder $ 150.00 /hour $ 225.00 /hour Metal spray labor $ 150.00 /hour $ 225.00 /hour "Sand blast and epoxy" Miscellaneous Description Rate After-Hours/Emergency Hourly Rate* Dynamic video with $ 4,500.00 Lump Sum $ 5,500.00 Lump Sum Engineering or Hydrogeology support Dynamic video with mini $ 2,500.00 Lump Sum $ 2,500.00 Lump Sum camera 2 City Council 25 - 91 8/4/2026 Video log-color with downhole $ 2,000.00 Lump Sum $ 2,000.00 Lump Sum and side scan Engineering and Hydrogeology $ 300.00 /hour $ 450.00 /hour support NPDES Compliance(Baker $ 16,500.00 Lump Sum $ 16,500.00 Lump Sum tanks, neutralizer equipment, lab fees, fabrication) 50 Ton hydraulic jacks or $ 2,500.00 Lump Sum $ 2,500.00 Lump Sum greater Air compressor $ 2,000.00 Lump Sum $ 2,000.00 Lump Sum (air lifting) Wire/Nylon brushes and bails $ 1,000.00 Lump Sum $ 1,000.00 Lump Sum Hourly Minimum (if applicable) N/A 1. After Hours Rate and Emergency Hourly Rate shall be anytime outside of normal business hours of Monday through Friday, 7:00 AM to 3:30 PM 2. Maximum 5% overhead cap for all materials purchased. Project Administrator reserves the right to request that all original receipts of materials be turned in with invoices before the Contractor is paid. 3 City Council 25 — 92 8/4/2026 EXHIBIT C City Council 25 — 93 8/4/2026 Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability(CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal &advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. • Professional Liability (PL): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to City Council 25 — 94 8/4/2026 each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Jaime Arias, 215 S. Center St., M-85, Santa Ana, CA 92703. The name and location of the project or event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City Council 25 — 95 8/4/2026 City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. City Council 25 — 96 8/4/2026 Public Works Agency www.santa-ana.gov/pw Item # 26 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Award Aggregate Agreements for Heating, Ventilation, and Air Conditioning Service, Maintenance, and Repairs AGENDA TITLE Award Aggregate Agreements with ACCO Engineered Systems, Inc., ENFRA MCC, LLC, and Mesa Energy Systems, Inc. for Heating, Ventilation, and Air Conditioning Service, Maintenance, and Repairs (General & Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute aggregate agreements with ACCO Engineered Systems, Inc., ENFRA MCC, LLC, and Mesa Energy Systems, Inc. to provide heating, ventilation, and air conditioning service, maintenance, and repairs for an estimated total amount of$376,583 for an initial one-year term beginning August 4, 2026, and expiring August 3, 2027, with provisions for four, one-year extensions for a total aggregate amount not to exceed $1,882,915 (Core Agreement No. A-2026-XXX). GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency Municipal Services Division (PWA) is responsible for maintaining and ensuring the operational reliability of heating, ventilation, and air conditioning (HVAC) systems throughout City facilities through a combination of in- house staff and contracted services. These systems support the operation of City facilities, including Santa Ana City Hall, Ross Annex, the Main Library, Newhope Library, Delhi Library, Police Administration Building, Jail, Corporate Yard, Santa Ana Zoo, Santa Ana Regional Transportation Center, community centers, and water resource facilities. HVAC equipment maintained under these agreements includes air handlers, chillers, chilled and hot water pumps, boilers, exhaust fans, cooling towers, air conditioning units, and large walk-in freezers and refrigerators. To effectively maintain the diverse portfolio of HVAC systems, the City combines the capabilities of in-house maintenance staff with specialized HVAC contractors. City staff perform preventative maintenance, troubleshooting, and minor repairs, while contracted services provide specialized expertise, manufacturer-certified technicians, emergency response, and support for complex equipment such as chillers, boilers, cooling towers, City Council 26 — 1 8/4/2026 Heating, Ventilation, and Air Conditioning Service, Maintenance, and Repairs August 4, 2026 Page 2 and building automation systems. This approach maximizes operational efficiency, provides the flexibility to address specialized maintenance needs, improves emergency response capabilities, and helps ensure the continuous operation of critical public facilities and services. Request for Proposals (RFP) No. 26-021A was advertised on April 30, 2026 on the City's online bid management and publication system, PlanetBids. A summary of vendor participation and results is as follows: 377 Vendors notified 5 Santa Ana vendors notified 38 Vendors downloaded the bid packet 3 Bids received 0 Bids received from Santa Ana vendors Proposals were opened on June 2, 2026, and evaluated. Three proposals were submitted by the RFP deadline and were determined to be responsive to the specifications and met the City's requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP. Based on criteria outlined in the RFP, the following summarizes the top responding firms: Firm City Rankin ACCO Engineered Systems, Inc. Pasadena, CA 1 Mesa Energy Systems, Inc. Irvine, CA 2 ENFRA MCC, LLC Pasadena, CA 3 Staff recommends awarding aggregate agreements to all three firms. ACCO Engineered Systems, Inc. has more than 90 years of industry experience and has provided HVAC services to the City since 2008. Although this will be the City's first contract with ENFRA MCC, LLC and Mesa Energy Systems, Inc., both firms bring decades of experience serving public agencies, including the City of Rancho Cucamonga, County of Ventura, and the City of Arcadia. Given the size and complexity of the City's HVAC infrastructure, staff recommends awarding aggregate agreements to ACCO Engineered Systems, Inc. (Exhibit 1), ENFRA MCC, LLC (Exhibit 2), and Mesa Energy Systems (Exhibit 3). Approval will ensure timely preventative maintenance, faster response times, and the flexibility necessary to address emergencies. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. City Council 26 — 2 8/4/2026 Heating, Ventilation, and Air Conditioning Service, Maintenance, and Repairs August 4, 2026 Page 3 FISCAL IMPACT Funds are budgeted and available in the following accounts for Fiscal Year 2026-27. Subsequent fiscal year funding for renewal options, if exercised, will be included in the proposed budgets for City Council consideration. The following is an estimate of expenditures by fiscal year. Actual expenditures may vary by fiscal year based on operational needs, provided total expenditures do not exceed the total aggregate contract amount authorized by City Council. Accounting Fiscal Unit — Fund Accounting Unit, Amount Year Account No. Description Account Description Pro'ect No. CONTRACT (ONE-YEAR TERM) 01117609- Building Maintenance, 62320 General Fund Maintenance & Repair $119,167 Buildings & Ground Regional PWA— SARTC 06717650- Operations, 62320 Transportation Maintenance & Repair $13,750 Center Buildings & Ground 01117651- Park Maintenance, 62320 General Fund Maintenance & Repair $27,500 Buildings & Ground 01114403- Building & Facility, 62300 General Fund Contract Services- $52,500 2026-27 Professional (Aug 4 - 01117609- Building Maintenance, Jun 30) 62300 General Fund Contract Services- $52,500 (27-6027) Professional Water Utility Water 06017640- Water Production & Supply, $27,500 62300 [FH1]Contract Services — Professional 01113220- PRCSA— Zoo, 62300 General Fund Contract Services - $17,687 Professional 01118811- Homeless Services — 62300 General Fund Service Enhancement, $6,000 (19-7753) Contract Services- Professional City Council 26 — 3 8/4/2026 Heating, Ventilation, and Air Conditioning Service, Maintenance, and Repairs August 4, 2026 Page 4 01117609- Building Maintenance, 62320 General Fund Maintenance & Repair $10,833 Buildings & Ground Regional PWA— SARTC 06717650- Operations, 62320 Transportation Maintenance & Repair $1,250 Center Buildings & Ground 01117651- Park Maintenance, 62320 General Fund Maintenance & Repair $2,500 Buildings & Ground 01114403- Building & Facility, 2027-28 62300 General Fund Contract Services- $17,500 (Jul 1 — Professional Aug 3) 01117609- Building Maintenance, 62300 General Fund Contract Services- $17,500 (27-6027) Professional Water Utility Water 06017640- Water Production & Supply, $2,500 62300 Contract Services — Professional 01 1 1 3220- General Fund PRCSA— Zoo, Contract $5,896 62300 Services — Professional 01118811- Homeless Services — 62300 General Fund Service Enhancement, $2,000 (19-7753) Contract Services- Professional CONTRACT (ONE-YEAR) TOTAL $376,583 OPTIONAL FOUR ONE-YEAR EXTENSIONS 01117609- Building Maintenance, 62320 General Fund Maintenance & Repair $119,167 Buildings & Ground 2027-28 Regional PWA— SARTC 06717650- Operations, (Aug 4 - Transportation $13,750 Jun 30) 62320 Center Maintenance & Repair Buildings & Ground 01117651- Park Maintenance, 62320 General Fund Maintenance & Repair $27,500 Buildings & Ground City Council 26 — 4 8/4/2026 Heating, Ventilation, and Air Conditioning Service, Maintenance, and Repairs August 4, 2026 Page 5 01114403- Building & Facility, 62300 General Fund Contract Services- $52,500 Professional 01117609- Building Maintenance, 62300 General Fund Contract Services- $52,500 (27-6027) Professional Water Utility Water 06017640- Water Production & Supply, $27,500 62300 Contract Services — Professional 01113220- General Fund PRCSA— Zoo, Contract $17,687 62300 Services — Professional 01118811- Homeless Services — Service Enhancement, 62300 General Fund Contract Services- $6,000 (19-7753) Professional 01117609- Building Maintenance, 62320 General Fund Maintenance & Repair $130,000 Buildings & Ground Regional PWA— SARTC 06717650- Operations, 62320 Transportation Maintenance & Repair $15,000 Center Buildings & Ground 01117651- Park Maintenance, 62320 General Fund Maintenance & Repair $30,000 Buildings & Ground 01114403- Building & Facility, 2028-29 General Fund Contract Services- $70,000 62300 Professional 01117609- Building Maintenance, 62300 General Fund Contract Services- $70,000 (27-6027) Professional Water Utility Water 06017640- Water Production & Supply, $30,000 62300 Contract Services — Professional 01113220- General Fund PRCSA— Zoo, Contract $23,583 62300 Services — Professional City Council 26 — 5 8/4/2026 Heating, Ventilation, and Air Conditioning Service, Maintenance, and Repairs August 4, 2026 Page 6 01118811- Homeless Services — 62300 General Fund Service Enhancement, $8,000 (19-7753) Contract Services- Professional 01117609- Building Maintenance, 62320 General Fund Maintenance & Repair $130,000 Buildings & Ground Regional PWA— SARTC 06717650- Operations, 62320 Transportation Maintenance & Repair $15,000 Center Buildings & Ground 01117651- Park Maintenance, 62320 General Fund Maintenance & Repair $30,000 Buildings & Ground 01114403- Building & Facility, 62300 General Fund Contract Services- $70,000 Professional 2029-30 01117609- Building Maintenance, 62300 General Fund Contract Services- $70,000 (27-6027) Professional Water Utility Water 06017640- Water Production & Supply, $30,000 62300 Contract Services — Professional 01113220- General Fund PRCSA— Zoo, Contract $23,583 62300 Services — Professional 01118811- Homeless Services — 62300 General Fund Service Enhancement, $8,000 (19-7753) Contract Services- Professional 01117609- Building Maintenance, 62320 General Fund Maintenance & Repair $130,000 Buildings & Ground Regional PWA— SARTC 06717650- Operations, 2030-31 62320 Transportation Maintenance & Repair $15,000 Center Buildings & Ground 01117651- Park Maintenance, 62320 General Fund Maintenance & Repair $30,000 Buildings & Ground City Council 26 — 6 8/4/2026 Heating, Ventilation, and Air Conditioning Service, Maintenance, and Repairs August 4, 2026 Page 7 01114403- Building & Facility, 62300 General Fund Contract Services- $70,000 Professional 01117609- Building Maintenance, 62300 General Fund Contract Services- $70,000 (27-6027) Professional Water Utility Water 06017640- Water Production & Supply, $30,000 62300 Contract Services — Professional 01113220- General Fund PRCSA— Zoo, Contract $23,583 62300 Services — Professional 01118811- Homeless Services — 62300 General Fund Service Enhancement, $8,000 (19-7753) Contract Services- Professional 01117609- Building Maintenance, 62320 General Fund Maintenance & Repair $10,833 Buildings & Ground Regional PWA— SARTC 06717650- Operations, 62320 Transportation Maintenance & Repair $1,250 Center Buildings & Ground 01117651- Park Maintenance, 62320 General Fund Maintenance & Repair $2,500 Buildings & Ground 2031-32 Building & Facility, (Jul 1 — 01114403- General Fund Contract Services- $17,500 Aug 3) 62300 Professional 01117609- Building Maintenance, 62300 General Fund Contract Services- $17,500 (27-6027) Professional Water Utility Water 06017640- Water Production & Supply, $2,500 62300 Contract Services — Professional 01113220- General Fund PRCSA— Zoo, Contract $5,896 62300 Services — Professional City Council 26 — 7 8/4/2026 Heating, Ventilation, and Air Conditioning Service, Maintenance, and Repairs August 4, 2026 Page 8 01118811-62300 Homeless Services — Service (19-7753) General Fund Enhancement, Contract $2,000 Services-Professional OPTIONAL FOUR ONE-YEAR EXTENSION TOTAL $1,506,332 TOTAL (FIVE-YEAR CONTRACT): $1,882,915 EXHIBIT(S) 1. Agreement with ACCO Engineered Systems, Inc. 2. Agreement with ENFRA MCC, LLC 3. Agreement with Mesa Energy Systems, Inc. Submitted By: Rodolfo Rosas, P.E., Acting Executive Director of Public Works Agency Approved By: Alvaro Nunez, City Manager City Council 26 — 8 8/4/2026 Exhibit 1 AGREEMENT WITH ACCO ENGINEERED SYSTEMS, INC. TO PROVIDE HVAC SERVICE, MAINTENANCE AND REPAIRS AT VARIOUS CITY FACILITIES THIS AGREEMENT is made and entered into on this 4th day of August, 2026 by and between ACCO Engineered Systems, Inc., a California corporation ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On April 30, 2026, the City issued Request for Proposals No. 26-021A, by which it sought Consultants to provide HVAC Service, Maintenance and Repairs at Various City Facilities on behalf of the City of Santa Ana's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 26-021A and attached as Exhibit A. C. Consultant was selected as one of three (3) vendors which qualified for this engagement. Only those consultants approved by the City Council shall be eligible to be engaged by the City for these services. D. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on-call basis,and the City's sole discretion, Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of three (3) consultants selected under RFP 26-021 A. The total compensation for these services provided by all such consultants selected under RFP 26-021A shall not exceed the shared aggregate amount of One Million Eight Hundred Eighty-Two Thousand Nine Hundred Fifteen ($1,882,915) during the term of the Agreement, including any extension periods. Page 1 of 15 City Council 26 — 9 8/4/2026 b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH)transfers. Consultant agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a one (1) year term with the option for the City to grant up to four (4), one-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance"projects. If the services being performed are part of an applicable "public works" or"maintenance"project, as defined by the Prevailing Wage Laws, and the total compensation is 51,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of Page 2 of 15 City Council 26 — 10 8/4/2026 authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Insurance Requirements are attached hereto as Exhibit C and incorporated by reference. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement,including costs,contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Page 3 of 15 City Council 26 — 11 8/4/2026 Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a) has been disclosed in publicly available sources; (b)is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE a. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution. Page 4 of 15 City Council 26 — 12 8/4/2026 d. The Consultant must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Consultant warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Consultant hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Consultant covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (d) and(e) above. 13. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed,religion, sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Page 5 of 15 City Council 26 — 13 8/4/2026 Agreement performed by City personnel or by other Consultants retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of tennination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, pen-nits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such pennits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. FEDERAL REGULATIONS Contractor shall comply with all applicable contractual provisions required by the United States Office of Management and Budget (OMB), as set for the in 2 CRF Part 200, whether or not Page 6 of 15 City Council 26 — 14 8/4/2026 expressly set forth in this document, including but not limited to those provisions set forth below. Notwithstanding, anything to the contrary herein, including without limitation,the language in this Agreement, the actual language contained in federal statutes, federal regulations, federally promulgated materials and state statutes, shall control in determining any obligations under federal law in the event of a conflict with any terms, language or provisions contained in this Agreement. Contractor shall not perform any act,fail to perform any act, or refuse to comply with any requests, which would cause City to be in violation of the federal terms and conditions. a. Federal Regulations—Recipient must comply with the government cost principles,uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 180 of the Code of Federal Regulations. b. Debarment and Suspension — As required by Executive Orders 12549 and 12689, and 2 CFR §200.214 and codified in 2 CFR Part 200, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. C. Audit Records—With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours. d. Reports—Recipient shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) — All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in,be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. f. Americans with Disabilities Act of 1990 — (ADA) Recipient must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. Page 7 of 15 City Council 26 — 15 8/4/2026 g. Political Activity—None of the funds, materials,property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". h. No Lobbying—Recipient will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Amendment(31 U.S.C. 1352,et seq.),and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Non-Discrimination and Equal Opportunity—Recipient will comply, and all its contractors (or subrecipients)will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375. j. Equal Employment Opportunity — Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 1 1246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. k. Public Contracts Code — Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. 1. Copeland "Anti-Kickback" Act — Recipient will comply, and all its contractors (or subrecipients)will comply,with all requirements of the Copeland"Anti-Kickback"Act(40 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. m. Davis-Bacon Act — Recipient will comply, and all its contractors (or subrecipients) will Page 8 of 15 City Council 26 — 16 8/4/2026 comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. n. Work Hours and Safety— Recipient will comply, and all its contractors (or subrecipients) will comply,with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. o. Clean Air Act— 1. The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq. 2. The contractor agrees to report each violation to CITY and understands and agrees that the CITY will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. 3. The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. P. Energy and Conservation—Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable. q. Waste Disposal — Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. r. Patent Rights—Recipient agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process,product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other implementing regulations, as applicable. S. Copyright — Recipient may copyright any books, publications or other copyrightablc materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and City reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose: (1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government's, SAA's and City's rights identified above must be conveyed to the publisher and the language of the publisher's release form must ensure the preservation of these rights. t. Equal Employment in Construction Contracts — Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as Page 9 of 15 City Council 26 — 17 8/4/2026 amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include,but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color,religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. Page 10 of 15 City Council 26 — 18 8/4/2026 (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. U. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment—Recipient will comply, and all its contractors (or subrecipients)will comply, with all requirements under Uniform Guidance 2 CFR§200.216.Recipient will comply with FEMA Policy 405-143-1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunications Equipment or Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment: (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company(or any subsidiary or affiliate of such entities). (3) Telecommunications or video surveillance services produced by such entities or using such equipment. (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. V. Domestic Preferences for Procurements/Subcontracts — Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR Page l l of 15 City Council 26 — 19 8/4/2026 §200.322. Recipient shall comply with the federal and recipient standards in the award of any subcontracts. For purposes of this Agreement, subcontracts shall include but not be limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts. Recipient shall ensure that the terms of this Agreement with the CITY are incorporated into all Subcontractor Agreements. The recipient shall submit all Subcontractor Agreements to the CITY for review prior to the release of any funds to the subcontractor. The recipient shall withhold funds to any subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor Agreement. (1) Recovered Materials Recipient shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired competitively within a timeframe providing for compliance with the contract performance schedule; Meeting contract performance requirements; or at a reasonable price. Information about this requirement, along with the list of EPA-designated items, is available at EPA's Comprehensive Procurement Guidelines webpage: https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act. (2) Domestic Preference for Procurements Recipient should, to the greatest extent practicable,provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products. For purposes of this clause: Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. Manufactured products mean items and construction materials composed in whole or in part of non-ferrous metals such as aluminum;plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. W. Termination for Cause and Convenience— Should recipient fail for any reason to comply with the contractual obligations of this agreement within the time specified by this Agreement, the CITY reserves the right to terminate the Agreement, reserving all rights under state and federal law. Page 12 of 15 City Council 26 — 20 8/4/2026 X. Contractual/Legal Remedies for Breach of Contract— Should recipient fail for any reason to comply with the contractual obligations of this Agreement and/or willfully, knowingly or negligently breach any terrn, condition or requirement of the agreement, City may impose sanctions including but not limited to damages (liquidated damages and or penalties) and /or any other remedy available pursuant to the Agreement of the laws then in effect. 21. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Consultant: ACCO Engineered Systems, Inc. Attn: Connor McDonough, Project Manager 888 E. Walnut St. Pasadena, CA 91101 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 22. MISCELLANEOUS PROVISIONS Page 13 of 15 City Council 26 — 21 8/4/2026 a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures on following page] Page 14 of 15 City Council 26 — 22 8/4/2026 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney ACCO Engineered Systems, Inc. Joss Ru�e�� By: _Signing Time:Jut 21,2026,08:33:47:930 a.m.(PDT) SIGN 17WZ2V81A2P9PY7P Kylc cllcscn By: Jose Rivera Assistant City Attorney Title: Assistant Secretary RECOMMENDED FOR APPROVAL: Digitally signed by Roddfo Rosas Rodolfo Rosa —.g,Rodolfo Rosas,email-rrosysra.synta a.org,odol Date.2026.07.21 15 29 14-07'00' Rodolfo Rosas, P.E. Acting Executive Director Public Works Agency Page 15 of 15 City Council 26 — 23 8/4/2026 EXHIBIT A City Council 26 — 24 8/4/2026 w'4 CITY OF SANTA ANA EXHIBIT 1 - SCOPE OF SERVICES General Information Contractor shall provide as-needed repairs and maintenance on a schedule that best serves the City's Heating, Ventilation, and Air Conditioning (HVAC) system and related equipment including but not limited to various chillers, cooling towers, compressors, air handlers, automation systems, and ice machines throughout the City's facilities. The Contractor shall maintain service records on all maintenance, repairs and shall provide a copy of the service records to the City of Santa Ana of all work performed during the contract period. The City will not provide past service records of work performed. Contractors must be able to respond to City's request for work on a timely manner. It shall be the Contractor's responsibility to provide as required by the City a competitive hourly rate for repairs and services of all aspects of the City's HVAC systems. All requested work shall be provided in accordance with the highest standards of the industry, skill, workmanship, applicable trade practices, meet warranties and in conformance to all applicable laws, codes, and regulations. The Contractor shall furnish and supply all labor, materials, supplies, equipment, and transportation necessary to perform services specified herein. Regulations It is the Contractor's responsibility to provide service proposals as required of HVAC trades, central plant chiller systems, air handlers, and automation systems as needed, and all requested services are to be compliant with all Federal, State, U.S. Environmental Protection Agency (EPA), South Coast Air Quality Management District (SCAQMD), California Air Resources Board (CARB), Occupational Safety and Health Administration (OSHA), Resource Conservation and Recovery Act (RCRA) and all other applicable regulatory requirements. The Contractor shall supply any SCAQMD required reporting on EPA equipment and supply required annual EPA audit reporting. Additional Contractor Requirements 1. Contractor must be available by phone during normal business hours for consultation and emergency assistance. 2. Contractor shall provide the City with journey-level mechanical personnel and factory-trained automation specialists. 3. Contractor may be required to provide HVAC data protection and recovery services, control loop tuning for the City's automation system. 4. Contractor shall provide Material Safety Data Sheet(MSDS)to City in a complete"Right to Know" binder for all products used in City facilities. MSDS shall be provided as hard-copies and PDF files. City will determine location of"Right to Know" books. 5. Contractor shall supply their staff with their agency uniform and photo identification tags that will be worn at all times. Uniforms shall display the Contractor's logo, and employee's first and/or last name shall be clearly visible. ID tags shall have the Contractor logo, employee's first and last name, and headshot photo of respective employee. Operating Hours of City Facilities 1. Normal Business Hours for all facilities except Santa Ana Police Department and Zoo are 7:00 AM to 5:00 PM, Monday through Friday. 2. Normal Business Hours for Santa Ana Police Department are twenty-four (24) hours, seven (7) days a week, including holidays. City Council 26 — 25 8/4/2026 (2) CITY OF SANTA ANA 3. Normal Business Hours for Santa Ana Zoo are 8:00 AM to 5:00 PM, seven (7) days a week, including holidays. 4. Hours are subject to change and the City will notify the awarded Contractor(s) in advance of any changes. Response Time and Emergency Call Out Service Contractors must be available to receive requests twenty-four (24) hours per day, seven (7) days per week, including holidays. Contractor shall have a 4-hour response time for on-call services calls. Contractor shall have working personnel on-site within 4-hour of the call-out, or respond by telephone to the Project Manager within 30- minute if the problem is correctable through the use of a computer/modem to alleviate the source of complaint. Contractor must guarantee a maximum 2-hour response time for emergency service calls. It is mandatory that the awarded Contractor provide 24-hour emergency service as-needed in all aspects of HVAC emergency repairs for all City facilities. After hours shall be any hours outside of normal business hours as listed above under Operating Hours of City Facilities. Security Background Check of Personnel Awarded Contractor is required to provide security background checks at their expense for all personnel assigned to the secured areas of the Police facilities before work can start. All security checks will be coordinated through the Santa Ana Police Department after contract award. Additional checks will be required for all new employees assigned to the secured areas during the lifetime of the contract and all expenses shall be borne exclusively by the Contractor. The City reserves the right to approve/refuse any prospective employees of the Contractor as a result of the background check. Approved personnel will be accompanied by Police staff while they perform work on-site at all times. The following information must be provided to the Project Manager no less than 30 days prior to any employee's start of work: a. Full Legal Name b. Social Security Number c. California Driver's License or ID Number d. Birth Date e. Current Valid Address Staffing The Contractor shall provide staffing levels sufficient to provide a high level of customer service, program support, HVAC maintenance and repairs at all City facilities as required: Contractor's workforce must have staff certified and proficient in the complete maintenance and repair of centrifugal chiller systems, air handlers, pneumatic and Direct Digital Control (DDC) systems, walk in refrigerators and freezers, boilers, air compressors and a variety of package HVAC units. Additionally, service levels shall provide the capacity to respond expeditiously to situations involving the health and safety of employees and/or the public; comfort and operational capability of any public meeting spaces. Routine repairs, service requests or other non-urgent tasks shall be completed by journey-level staff. The journey-level worker(s) shall be proficient in the following trades: 1. All mechanical, electronic and pneumatic aspects of chilled water systems City Council 26 — 26 8/4/2026 w'4 CITY OF SANTA ANA 2. All electrical and pneumatic aspects of electronic HVAC control systems 3. Centrifugal chiller systems 4. Variable Frequency Drive (VFD) 5. Variable Refrigerant Flow (VRF) 6. Air handling systems 7. The interface and control of HVAC control systems 8. Walk in refrigerators/freezers/evidence freezers Materials and Warranty All parts should be of original equipment manufacturer (OEM); substitutions will be permitted only with prior authorization from the Project Manager. All parts, repairs and/or fluid changing must be done with parts and fluids that meet or exceed the manufacturer's specifications and requirements. All replacement parts identified as replaced or repaired in the Equipment Maintenance Provisions of the specifications shall be replaced or repaired with components of equal or upgraded quality, or new. All materials will be billed at no more than 10% of Contractor's cost. All work completed on HVAC systems will carry at minimum a one-year warranty on labor and parts. Contractors may also provide their own warranty period if it exceeds the City's minimum request at their discretion. As-Needed Project Quotation The Project Manager will reach out to the Contractor for service quotes on an as-needed project basis. 1. Contractor shall provide written, "not to exceed" quotations at no charge to the City as requested. The quote shall include the estimated number of hours, number and type of employees required, estimated material costs, and number of calendar days required for project completion. All quoted costs must adhere to Contractor's submitted Cost Proposal. Contractor shall respond to requests for quotations within two (2) calendar days and provide finalized quote within five (5) calendar days in PDF format. It shall be the Contractor's responsibility to ensure they have all information to prepare accurate quotations. 2. No additional costs will be allowed beyond the approved quote for each project. Any changes to the approved scope of work that may result in an increase in compensation to the Contractor must be approved by the Project Manager. The Contractor shall provide a revised quote detailing the original scope of work and changes with the updated total cost to the Project Manager for approval prior to any such work commencing. 3. For as-needed repair and services, labor on final invoice shall be calculated by billable hours based on hourly rates. Damages The Contractor shall verify the location of all utilities prior to repair or maintenance and shall be held liable for all damages incurred due to Contractor's work related operations. The Contractor shall protect all furnishings and improvements from damage by its operations. All damage occurring during the Contractor's operations shall be repaired or replaced, at the option of the City at the Contractor's expense within a reasonable time after notification of such damage. Repairs and/or replacements shall be equal to original in all aspects. Tools & Equipment The Contractor shall furnish and maintain all equipment necessary to properly service HVAC systems in City buildings. The City reserve the right to inspect equipment to be used to perform services under this contract. Inspections will be conducted by the Project Manager and Contractor will be notified if any equipment is non-compliant. It is the Contractor's responsibility to remedy the equipment issue before work can start. Failure to provide regulatory compliant equipment for carrying out all requirements of this contract may be grounds for termination of the contract. City Council 26 — 27 8/4/2026 (9) CITY OF SANTA ANA Prep, Clean-up, and Disposal Contractor shall keep work areas clean and free from any debris, rubbish, hazardous waste, and non- usable material resulting from the work under this Contract. All such materials shall be disposed of off- site at the completion of each work day by the Contractor. Contractor shall properly dispose of used oil, fluids, and filters generated by its services, leaving the job site environmentally clean. Regarding HVAC systems, Contractor shall strictly adhere to Section 608 of the Clean Air Act for the recovery, recycling, and reclamation of refrigerants. For newly manufactured systems utilizing refrigerants with a Global Warming Potential (GWP) under 750 (specifically A21- refrigerants such as R- 454B and R-32), Contractor must utilize compatible recovery equipment and storage cylinders rated for mild flammability. Under no circumstances shall refrigerants be vented into the atmosphere. Hazardous waste and recovered refrigerants must be disposed of or reclaimed in accordance with the RCRA and all other applicable federal, state, and local laws and regulations. General On-Call Services 1. Contractor shall be required to respond to indoor temperature complaints and provide correction as soon as possible and record complaints and corrections at all City facilities. General Maintenance Services 1. Contractor shall be required to inspect all HVAC systems, with seasonal startup and run inspections performed and documented. 2. Contractor shall be required to perform annual preventive maintenance on Variable Frequecny Drive (VFD). 3. Contractor shall be required to provide service, oversight and documentation of Seasonal Preventive Maintenance of chillers and boilers at the Police Facilities, Water Facilities, SARTC and Grand Central only. Preventive Maintenance Services for SARTC and Grand Central (pricing requested on Attachment A-1 Sample Fee Schedule Revised 1) 1. Annual maintenance of chillers at SARTC and Grand Central. 2. Quarterly cleaning of evaporative condenser at Grand Central. Preventive Maintenance Services for Water Facilities (Bi-Annual) (pricing requested on AttachmentA-1 Sample Fee Schedule Revised 1) 1. Air Conditioning Units Maintenance a. Check all electrical wiring and connection as required; tighten as required. b. Check and replace filters as required. c. Check starter contactor surfaces for wear. d. Check compressor amps and record. e. Check sight glass for moisture level. f. Check operation of crankcase heater. g. Check and lubricate condenser fan motor and fan bearings. h. Check and lubricate condenser coil and clean. i. Check belts for wear and replace per manufacturer's recommendations. j. Check and adjust compressor capacity controls. k. Lubricate infoor fan motor bearings. I. Check humidifier for proper operation and observe for humidity levels. m. Inspect for dust, mold, and debris and clean. n. Check refrigerant charge and for leaks. o. Check and inspect cabinets for leaks and check cabinent door for secure closure. City Council 26 — 28 8/4/2026 (2) CITY OF SANTA ANA p. Replace batteries bi-annually. q. Test thermostats and controls for proper operation; temperatires and timer functions. 2. Control Pump Variable Frequency Drives a. Check all electrical wiring and connections as required; tighten as required. b. Check and replace filters as required. c. Check and lubricate condenser fan motor and fan bearings. d. Check confition of condenser coil and clean. e. Inspect for dust, mold, and debris and clean. f. Check and inspect cabinets for leaks and check cabinet door for secure closure 3. Air Duct Maintenance a. Inspect unit assembly. b. Visually inspect air duct system. 4. Exhaust Fan Maintenance a. Check all electrical wiring and connections. b. Check al motor starter contractor surfaces for wear. c. Clean started and electrical control enclosure. d. Lubricate bearings. e. Check belts for wear and replace per manufacturer's recommendations. f. Check belt tension and sheave alignment and adjust as required. g. Inspect exhaust fan unit assembly. h. Check all mounting hardware and tighten as required. Preventive Maintenance Services for Police Facilities (pricing requested on Attachment A-1 Sample Fee Schedule Revised 1) 1. Monthly chemical test, adjust and provide all needed chemicals. 2. Semi-Annual Inspection and Maintenance of Cooling Towers. 3. Annual Cleaning of Cooling Towers Contractor shall disassemble screens and access panels for inspection, inspect the tower fill, support structure, sump and spray nozzles, fill valve, gear box, drive coupling, fan blades, and motor bearings, clean starter and cabinet, inspect wiring, check motor starter contacts for wear and proper operation, megger test the motor and log readings, and check the condition of the contactor; and log observations. 4. Annual Cooling Tower Drain & Refill Contractor shall remove the condenser water from HVAC systems after the cooling season to prevent possible damage and expensive repairs caused by water freezing during winter months, and refill the system prior to spring start-up. 5. Annual Preventive Maintenance and Inspection on Boilers Contractor shall provide annual preventive maintenance inspection on two (2) Bryan Broilers and on four (4) Hot Water Boilers. It is preferred that the inspections are scheduled in November/December. Preventive Maintenance Services for Santa Ana Zoo Facilities (Quarterly) (pricing requested on Attachment A-1 Sample Fee Schedule Revised 1) 1. Air Conditioning/Heating Units Maintenance a. Check all electrical wiring and connection as required; tighten as required. b. Check and replace filters as required. City Council 26 — 29 8/4/2026 w'4 CITY OF SANTA ANA c. Check starter contactor surfaces for wear. d. Check compressor amps and record. e. Check sight glass for moisture level. f. Check operation of crankcase heater. g. Check and lubricate condenser fan motor and fan bearings. h. Check and lubricate condenser coil and clean. i. Check belts for wear and replace per manufacturer's recommendations. j. Check and adjust compressor capacity controls. k. Lubricate infoor fan motor bearings. I. Check humidifier for proper operation and observe for humidity levels. m. Inspect for dust, mold, and debris and clean. n. Check refrigerant charge and for leaks. o. Check and inspect cabinets for leaks and check cabinent door for secure closure. p. Replace batteries bi-annually. q. Test thermostats and controls for proper operation; temperatires and timer functions. 2. Air Duct Maintenance a. Inspect unit assembly. b. Visually inspect air duct system. 3. Exhaust Fan Maintenance a. Check all electrical wiring and connections. b. Check al motor starter contractor surfaces for wear. c. Clean started and electrical control enclosure. d. Lubricate bearings. e. Check belts for wear and replace per manufacturer's recommendations. f. Check belt tension and sheave alignment and adjust as required. g. Inspect exhaust fan unit assembly. h. Check all mounting hardware and tighten as required. 4. Freezers and/or Refrigerators: a. Check all operation, electrical, condensers, evaporators and refrigeration. b. Check starter contactor surfaces for wear as required. c. Check compressor amps and record as required. d. Check sight glass for moisture level as required. e. Check operation of crankcase heater as required. f. Lubricate condenser fan motor and fan bearings as required. g. Check condition of condenser coils, clean as required. h. Check belts for wear, replace as required. i. Check and adjust compressor capacity controls as required. j. Lubricate indoor fan motor and bearings as required. HVAC Services—Water Treatment for City Hall, City Yard, Grand Central, efi-a n I -hr-a.\/ Ne,.,L,ope ' Police Facilities, and SARTC (Monthly) (pricing requested on Attachment A-1 Sample Fee Schedule Revised 11 Contractor shall provide industrial water treatment to identify four main problem areas: scaling, corrosion, microbiological activity and disposal of residual wastewater. Water treatment services will extend equipment life, provide operational efficiency, minimize downtime and control water born disease such as Legionnaires' disease. Contractor is required to maintain all applicable certifications/licenses necessary to perform this work and must provide evidence to the Project Manager upon request during the term of this contract. City Council 26 — 30 8/4/2026 (9) CITY OF SANTA ANA AS-NEEDED MAINTENANCE SERVICES Contractor may be required to perform preventive maintenance in accordance with a program of standard routines as determined by your experience, equipment application, and equipment operating hours that are recommended by each equipment manufacturer and location. This service is designed to optimize the reliability and efficiency of the equipment, extend the useful life of the City's equipment, and provide proactive indications of excessive wear and damage to HVAC systems before a catastrophic failure occurs during the next operating season. Contractor will also provide recommendations for additional service(s) that will better enhance equipment performance. Provide preventive maintenance as requested on: 1. Exhaust fans 2. Air handlers 3. Multi-zone air york air handlers 4. Chiller with reciprocating compressors 5. Centrifugal/reciprocating compressors 6. Cooling towers 7. Air balancing of shooting range A. Air Cooled Condenser Coil Cleaning as Required Contractor may be required to provide this service to improve airflow across condenser coils, improve heat transfer and extend the life of the compressors. Coil cleaning consists of cleaning the outside surface of the condensing unit coils to remove any airborne particles, dirt build-up by using a brush, high pressure air, chemical with low pressure wash or chemical with high pressure wash based on the condition of outside environment and coil accessibility. B. Evaporator Coil Cleaning as Required Contractor may be required to clean air handling unit evaporator coils so as to improve air circulation in the air distribution system, and reduce dust and dirt that is in the system. Coil cleaning consists of cleaning the surface of the evaporator coil to remove dust and dirt particles that have collected on the evaporator coil. Coils will be cleaned using a vacuum cleaner and/or other devices that facilitate the proper cleaning of the coil. C. Refrigerant Oil Analysis as Required Contractor may be required to perform Spectro-Chemical Refrigerant Oil Analysis and trend oil condition that identifies contaminants and possible system malfunctions caused by wear of moving parts, such as bearings and shafts. This predictive wear analysis provides early identification of problems prior to them becoming unplanned and costly and will be submitted to the Project Manager. Based on the oil analysis results, Contractor will recommend when oil changes are needed, and may make other recommendations regarding the operation and maintenance of your chiller plant. This service reduces the amount of waste oil generated. D. Cooling Tower Drain & Refill as Required Contractor may be required to remove the condenser water from HVAC systems after the cooling season to prevent possible damage and expensive repairs caused by water freezing during winter months, and refill the system prior to spring start-up. E. Operating Inspection as Required Contractor may be required to provide this service to assure that mechanical equipment continues to operate efficiently with minimal operating disruptions during the operating season. Contractor may be required to provide routine operating inspection(s) to check system performance in accordance with a program of standard routines as determined by our experience, the equipment manufacturer's published recommendations, equipment application, and location. This service will focus on equipment operation, fluid levels, operating and safety controls, and safe equipment operation. City Council 26 — 31 8/4/2026 (9) CITY OF SANTA ANA F. Operating Inspection — Heating as Required Contractor may be required to provide this service to assure mechanical equipment continues to operate efficiently, safely and with minimal operating disruptions during the operating season. This service will focus on equipment operation, fluid levels, operating and safety controls, and safe equipment operation. G. Operating Inspection — Cooling as Required Contractor may be required to assure mechanical equipment continues to operate efficiently, safely and with have minimal operating disruptions during the operating season. Contractor will provide routine operating inspection(s) to check system performance in accordance with a program of standard routines as recommended by the equipment manufacturer's published recommendations, equipment application, and location. This service will focus on equipment operation, fluid levels, operating and safety controls, and safe equipment operation. H. Pneumatic Air Compressors as Required — City Hall and Water Facilities Contractor may be required to provide preventive maintenance on Pneumatic Air Compressors that responds to changes in mechanical component performance, building use, and climatic conditions. Service shall be in accordance with a program of standards as recommended by equipment manufacturers' recommendations. I. Infrared Electric Panel Inspection as Required —Water Facilities Only Contractor may be required for infrared inspection as it is an important form of non-destructive testing that has become an indispensable predictive maintenance tool for electrical service panels. It shall be performed with a portable infrared imaging system; equipment that detects infrared energy (heat) emitted from an object and displays it as a dynamic thermal image. Adhering to Institute of Electrical and Electronic Engineers (IEEE) / American National Standards Institute (ANSI) standards, this inspection aids in the evaluation of component temperatures. Contractor may be required to perform a biennial infrared scan of main electrical panels. A detailed report will be provided to the Project Manager upon completion of on-site scan. J. Variable Air Volume Box (VAV) Contractor may be required to check VAV box duct connections, box zone temperature sensor (thermostat), airflow sensor, controls, damper, filter, and system re-tuning. K. Pumps Contractor may be required to lubricate bearings, inspect couplings, check for leaks, and investigate unusual noises. L. Ice Machine Contractor may be required o perform inspection and cleaning of ice machines, remove the front panel, wait for cycle completion if making ice, and turn off the machine. Contractor may also be required to remove all ice in the storage bin, add a proper amount of nickel-safe ice machine cleaner, start the cleaning cycle, then purge out the cleaning solution. May be requested to insepct the evaporator and clean as necessary, clean the water rough to remove scale or any slime buildup, put the unit back in the wash cucle and sanitizing solution, purge out a sanitizing solution and restart the unit in ice-making mode, dispose of the first couple of ice harvest cycles and check ice bridge thickness, and clean the condenser and checks for leaks. ON-CALL AND REPAIR SERVICES Contractor may be requested to perform the following services: 1. For cooling towers — Contractor may be required to disassemble screens and access panels for inspection, inspect the tower fill, support structure, sump and spray nozzles, fill valve, gear box, drive coupling, fan blades, and motor bearings, clean starter and cabinet, City Council 26 — 32 8/4/2026 w'4 CITY OF SANTA ANA inspect wiring, check motor starter contacts for wear and proper operation, megger test the motor and log readings, and check the condition of the contactor; and log observations. 2. Contractor may be required to perform air-handling unit maintenance and repair which includes but not limited to, all services recommended by manufacturer. A. Equipment Tasking as Required The following tasks may be requested on an as needed basis. These tasks are designed to maintain the equipment in an optimum operating condition so that the equipment will operate reliably and efficiently. 1. Centrifugal/Reciprocating Compressors: a. Perform Spectro-Chemical oil analysis test as requested. b. Lock-out and Tag-out equipment as required. c. Check all electrical wiring and connections and tighten as required. d. Check starter contactor surfaces for wear as required. e. Visually leak check compressor and associated refrigerant piping as required. f. Clean exterior of compressor as required. g. Check operation of crankcase heater as required. h. Meg-ohm motor from starter and record as required. i. Check and calibrate all safety and cut-out devices as required. j. Check and adjust compressor capacity controls as required. k. Check, calibrate and adjust all operational controls as required. 2. Exhaust Fans: a. Lock-out and Tag-out equipment as required. b. Check all electrical wiring and connections and tighten as required. c. Check all motor starter contactor surfaces for wear as required. d. Clean starter and electrical control enclosures as required. e. Lubricate motor bearings and fan bearings as required. f. Check exhaust fan belts for wear, replace as required. g. Check belt tension and sheave alignment and adjust as required. h. Inspect exhaust fan unit assembly as required. i. Check all mounting hardware and tighten as required. 3. Pneumatic Air Compressor: a. Inspect unit, check for rust spots, oil leaks & general condition of unit as required. b. Drain tank, check auto drain as required. c. Check belt, adjust tension & sheave alignments, and replace belt as required. d. Meg-ohm and record, as required. e. Check starter wiring & contacts as required. f. Check motor amperage & voltage as required. g. Check intake air filter, replace as required. 4. Air Handlers: a. Lock-out and Tag-out equipment as required. b. Check starter contacts for excessive wear as needed. c. Tighten all starter wire connections as required. d. Check belts, adjust or replace as needed. e. Check pulley sheave alignment, adjust as required. f. Meg-Ohm motor and record as requested. g. Check fan motor(s) amps. h. Clean and lubricate unit motor bearings and fan bearings. i. Check operation of economy dampers. j. Lubricate all dampers and linkages as necessary. City Council 26 — 33 8/4/2026 w'4 CITY OF SANTA ANA k. Check operation of static vane (if applicable) I. Visually check all coils for leaks as requested. m. Check and record all coil delta T as requested. n. Inspect all mounting hardware, tighten as needed. 5. Multi-zone Air Handlers, 911 Dispatch Area: a. Lock-out and Tag-out equipment as required. b. Check fan motor amps as required. c. Clean and lubricate components as required. d. Check operation of economy dampers as required. e. Check operation of static vane or dampers as required. f. Check operation of zone dampers as required. g. Check and adjust operating and safety controls as required. 6. Package Chiller: a. Lock-out and Tag-out equipment as required. b. Check condenser / Barrel tubes as required. c. Check Chiller barrel tube as required. d. Check and record unit amp draw as required. e. Check unit Voltage and Record as required. f. Check unit pressures and record as required. 7. Chiller with Reciprocating Compressors: a. Provide vibration analysis for two (2) York Chillers as requested. b. Provide leak test for two (2) York Chillers as requested. c. Provide chiller controls coolant for two (2) York Chillers d. Visually inspect equipment condition and operation as required. e. Check for unusual vibration, noise, excessive temperatures & refrigerant leaks as required. f. Check unit voltage and record as required. g. Check unit operate and records as required. h. Check unit operating hours and record as required. i. Check condenser pressure and record as required. j. Check evaporator pressure and record as required. k. Check oil sump sight glass as required. I. Record chilled water inlet temperature. m. Record chilled water outlet temperature as required. n. Check condenser water inlet as required. o. Check condenser water outlet temperature as required. p. Check compressor starter contacts for abnormal wear as required. 8. Variable Frequency Drive: a. Check unit operation as required. b. Check fault history report as required. c. Check operation of manual bypass as required. d. Verify drive signal increase and decrease as required. e. Check and tighten all electrical connections as required. f. Check starter contacts for wear as required. 9. Computer Room Air Conditioning Units: a. Check all electrical wiring and connection as required. b. Check and replace filters as required. c. Check all electrical wiring and connections; tighten as required. City Council 26 — 34 8/4/2026 w'4 CITY OF SANTA ANA d. Check starter contactor surfaces for wear as required. e. Check compressor amps and record as required. f. Check sight glass for moisture level as required. g. Check operation of crankcase heater as required. h. Lubricate condenser fan motor and fan bearings as required. i. Check condition of condenser coil, clean as required. j. Check belts for wear, replace as required. k. Check and adjust compressor capacity controls as required. I. Lubricate indoor fan motor and bearings as required. m. Check humidifier for proper operation as required. 10. Boilers: a. Check boilers for proper operation as required. b. Check and use boiler viewport to check main burner flame as required. c. Turn off and secure boiler as required. d. Check boilers for any unusual noise or vibration as required. e. Inspect gaskets for any signs of leaks as required. f. Examine the venting system as required. g. Remove and / or inspect gas pilot assembly, reinstall in accordance according to factory specifications and tolerances. h. Check boiler circulating pumps for proper operation and lubricate as required. i. Check flame safeguard control for pilot and main flame ignition as required. j. Check operation of blower motor and circuitry as required. k. Check operation of gas valves and vents as required. I. Inspect and tighten all electrical connections as required m. Check and adjust all boiler limit pressure controls and running interlocks as required. n. Check operation and adjust low water controls as required. o. Check burner, pilot and main flame ignition as required. p. Check and oil combustion air fan as required. q. Check expansion tank and site glass as required r. Check and record all entering and leaving water temperatures and pressures as required. 11. Cooling Tower: a. Lock-out and Tag-out equipment as required. b. Check starter contacts for excessive wear as needed. c. Tighten all starter wire connections. d. Check gear reducer and couplings. e. Measure insulation resistance of equipment as required. f. Check fan balance and motor(s) amps. g. Clean and lubricate unit motor bearings and fan blades. h. Check operation of media and flow. i. Lubricate all dampers and linkages as necessary. 12. Chilled Water Pumps: a. Check pump and motor operation. b. Check fault history report as required. c. Check and operate bypass valves. d. Checks and verify strainers for optimum flow. e. Check and tighten all electrical connections as required. f. Check starter contacts for wear as required. g. Check and record motor amp. h. Lube and grease motor bearings as needed. City Council 26 — 35 8/4/2026 (2) CITY OF SANTA ANA 13. Johnson Controls (proprietary and Contractor must be able to subcontract this work if they do not have the certification necessary to perform this work, all parts and labor must be Johnson Controls): a. Inspect and repair NCU 1 to NCU 12 for optimum operations. b. Inspect and repair as needed 46 air handler controls. c. Inspect all damper motors controls and set points. d. Provide Johnson Control parts as-needed. e. Check and calibrate all safety and cut-out devices as required. f. Check and adjust programming as required. g. Inspect Energy Management System (EMS) data base and adjust as needed. 14. Shooting Range: a. Lock-out and Tag-out equipment as required. b. Check fan motor amps as required. c. Clean and lubricate components as required. d. Check operation of economy dampers as required. e. Check operation of static vane or dampers as required. f. Check operation of zone dampers as required. g. Check and adjust operating and safety controls as required. 15. Freezers and/or Refrigerators: a. Check all operation, electrical, condensers, evaporators and refrigeration. b. Check starter contactor surfaces for wear as required. c. Check compressor amps and record as required. d. Check sight glass for moisture level as required. e. Check operation of crankcase heater as required. f. Lubricate condenser fan motor and fan bearings as required. g. Check condition of condenser coils, clean as required. h. Check belts for wear, replace as required. i. Check and adjust compressor capacity controls as required. j. Lubricate indoor fan motor and bearings as required. 16. Variable Refrigerant Flow: a. Check air filters, clean or replace as required. b. Clean drain line to prevent algae or mold growth as required. c. Check condensate drain pan for any clogs to ensure water flows freely as required. d. Inspect blower fan blades for debris and clean as required. Ensure blades are balanced and not damaged. e. Check drain pump for debris and clean as required. f. Inspect refrigerant piping for cracks or leaks and ensure insulation surrounding pipng is in good condition as required. g. Inspect piping connections to the port connections on the box. VALUE ADDED RELATED SERVICES The Contractor may propose additional related services that the City has not specifically identified in this RFP to accomplish the stated goals of this RFP. Value added related services will be considered by the City and may be incorporated in the executed agreement. Additional work and locations may be added during the contract period. Additional work is any work outside of the regular recurring services specified herein. Upon request by the Project Manager, the Contractor shall provide a written quotation for any additional work/location(s) for approval. All labor rates City Council 26 — 36 8/4/2026 (9) CITY OF SANTA ANA shall align with submitted Cost Proposal. All parts and materials shall be charged to the City no more than 10% above the Contractor's cost. City Council 26 — 37 8/4/2026 EXHIBIT B City Council 26 — 38 8/4/2026 1 CITY OF SANTA ANA ATTACHMENT A-1 - SAMPLE FEE SCHEDULE REVISED 1 The purpose of the fee schedule is for cost comparison and a base for the City to ensure fair pricing on quotations after contract execution. The fee schedule is not a guaranteed of maintenance work to the awarded contractor(s). Contractors are instructed to provide pricing for maintenance based on the scope of services and equipment listed for each location in this RFP. The City is aware that the equipment list is not comprehensive but in order to obtain consistent pricing from all proposers, please restrict your pricing to equipment listed in Exhibit 1-A. Do not include pricing for water treatment maintenance in Sample Fee Schedule 1. The City requests separate water treatment pricing to be provided in Schedule 2 from Contractors. SAMPLE FEE SCHEDULE 1 Facility Name Monthly Cost I Quarterly Cost I Bi-Annual Cost Annual Cost WATER FACILITIES— BI-ANNUAL MAINTENANCE Cambridge Station 2736 N Cambridge St $ 699.00 Santa Ana, CA 92701 Crooke Station 730 E Memory Ln $ 525.00 Santa Ana, CA 92706 East Station 1730 S Santa Fe $ 219.00 Santa Ana, CA 92705 Garthe Station 2401 N Bristol St $ 699.00 Santa Ana, CA 92706 Walnut Pump Station 723 W Walnut St $ 842.00 Santa Ana, CA 92701 West Pump Station 723 W Walnut St $ 362.00 Santa Ana, CA 92701 Well 32 2801 N Westwood $ 219.00 Santa Ana, CA 92706 Well 35 1718 N Sydney $ 219.00 Santa Ana, CA 92706 Well 37 2007 W McFadden Ave $ 219.00 Santa Ana, CA 92704 Well 38 2736 N Cambridge St $ 219.00 Santa Ana, CA 92701 Well 40 $ 219.00 1753 E Fruit St THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. City COIPMPOSALS THAT DO NOT CONTAIN THIS FOR"ILLS§CONSIDERED NONRESPONSIVE8/4/2026 (9) CITY OF SANTA ANA Santa Ana, CA 92701 Well 41 907 3/4 N Flower St V$ 219_00 Santa Ana, CA 92703 GRAND CENTRAL ARTS CENTER— QUARTERLY AND ANNUAL MAINTENANCE Grand Central Arts Center 125 N Broadway $ 1 ,150.00 $ 3,450.00 Santa Ana, CA 92701 SANTA ANA REGIONAL TRANSPORTATION CENTER SARTC —ANNUAL MAINTENANCE SARTC 1000 E Santa Ana Blvd $ 2530.00 Santa Ana, CA 92701 SANTA ANA ZOO— QUARTERLY MAINTENANCE Santa Ana Zoo 1801 E Chestnut Ave $ 11 ,582.00 Santa Ana, CA 92701 POLICE FACILITIES— MONTHLY, SEMI-ANNUAL, AND ANNUAL MAINTENANCE Police Department Quarterly Chiller $8,789.00 $17,577.00 Administration Building Inspections (not and Police Jail monthly, See 60 Civic Center Plaza Sample Fee Santa Ana, CA 92701 Schedule 2 for Monthly): 62 Civic Center Plaza $4,395.00 Santa Ana, CA 92701 SUBTOTAL $ 0.00 $ 17,217.00 $ 13,449.00 $ 23,577.00 TOTAL $ 54,133.00 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. City COIPMPOSALS THAT DO NOT CONTAIN THIS FOR"ILL4@ CONSIDERED NONRESPONSIVE8/4/2026 r CITY OF SANTA ANA SAMPLE FEE SCHEDULE 2—WATER TREATMENT ONLY FacilityName Equipment Details Monthl Cost City Hall 1 Hot Water Loop $198.00 20 Civic Center Plaza Santa Ana, CA 92701 City Hall — Ross Annex 1 Hot Water Loop $198.00 20 Civic Center Plaza Santa Ana, CA 92701 City Yard 1 Hot Water Loop $198.00 220 S Daisy Ave Santa Ana, CA 92703 Grand Central Arts Center 1 Evaporative Condenser, 1 Hot Water Loop, 1 Chill $545.00 125 N Broadway Water Loop Santa Ana, CA 92701 Police Department 2 Cooling Towers, 1 Hot Water Loop, 1 Chill Water $1518.00 Administration Building and Loop Police Jail 60 Civic Center Plaza Santa Ana, CA 92701 62 Civic Center Plaza Santa Ana CA 92701 SARTC 1 Hot Water Loop, 1 Chill Water Loop $303.00 1000 E Santa Ana Blvd Santa Ana, CA 92701 TOTAL $ 2,960.00 "ON-CALL" LABOR AND VEHICLE Rates Regular time, hourly $190.00 Overtime, hourly $247.00 Truck Charge/Trip Fee (1 per project) $125.00 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. City COIPMPOSALS THAT DO NOT CONTAIN THIS FOR"ILL fl CONSIDERED NONRESPONSIVE8/4/2026 EXHIBIT C City Council 26 — 42 8/4/2026 Consultant shall procure and maintain for the duration of the agreement,the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Consultant shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability(CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence"basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. • Automobile Liability(AL):Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of$1,000,000. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident,per employee, per policy for bodily injury or disease. This requirement can be waived if Consultant has no employees. Consultant attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. • Professional Liability(PL): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain,or be endorsed to contain,the following provisions: 1. CGL and AL policies: City of Santa Ana,its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL,AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council,its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Consultant for City. 3. All required insurance policies: For any claims related to this contract, Consultant's insurance coverage shall be primary and any insurance maintained by City,its City Council,its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended,voided,reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty(30) days prior written notice has been given to City. Ten(10) City Council 26 — 43 8/4/2026 days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Nadia Orozco, 20 Civic Center Plaza,M-11, Santa Ana, CA 92701. The name and location of the project or event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than AXII,unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However,failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies,including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three(3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Consultant must purchase "extended reporting" coverage for a minimum of three (3)years after completion of work. Subcontractors Consultant shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits,based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. City Council 26 — 44 8/4/2026 Exhibit 2 AGREEMENT WITH ENFRA MCC, LLC. TO PROVIDE HVAC SERVICE, MAINTENANCE AND REPAIRS AT VARIOUS CITY FACILITIES THIS AGREEMENT is made and entered into on this 4th day of August, 2026 by and between ENFRA MCC, LLC, a Delaware limited liability company ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. On April 30, 2026, the City issued Request for Proposals No. 26-021A,by which it sought Consultants to provide HVAC Service,Maintenance and Repairs at Various City Facilities on behalf of the City of Santa Ana's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 26-021A and attached as Exhibit A. C. Consultant was selected as one of three (3) vendors which qualified for this engagement. Only those consultants approved by the City Council shall be eligible to be engaged by the City for these services. D. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on-call basis,and the City's sole discretion, Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of three (3) consultants selected under RFP 26-021A. The total compensation for these services provided by all such consultants selected under RFP 26-021A shall not exceed the shared aggregate amount of One Million Eight Hundred Eighty-Two Thousand Nine Hundred Fifteen ($1,882,915) during the term of the Agreement, including any extension periods. Page 1 of 15 City Council 26 — 45 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a one (1) year term with the option for the City to grant up to four (4), one-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16,below. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on"public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance"project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of Page 2 of 15 City Council 26 — 46 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Insurance Requirements are attached hereto as Exhibit C and incorporated by reference. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement,including costs,contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Page 3 of 15 City Council 26 — 47 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3)years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b)is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE a. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution Page 4 of 15 City Council 26 — 48 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 d. The Consultant must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Consultant warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Consultant hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Consultant covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and(c) above. 13. NON-DISCRIMINATION Consultant shall not discriminate because of race, color,creed, religion, sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion,termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto,the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Page 5 of 15 City Council 26 — 49 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 Agreement performed by City personnel or by other Consultants retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure,right or remedy.No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION- VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. FEDERAL REGULATIONS Contractor shall comply with all applicable contractual provisions required by the United States Office of Management and Budget(OMB), as set for the in 2 CRF Part 200, whether or not Page 6 of 15 City Council 26 — 50 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 expressly set forth in this document, including but not limited to those provisions set forth below. Notwithstanding, anything to the contrary herein,including without limitation, the language in this Agreement, the actual language contained in federal statutes, federal regulations, federally promulgated materials and state statutes, shall control in determining any obligations under federal law in the event of a conflict with any terms, language or provisions contained in this Agreement. Contractor shall not perform any act,fail to perform any act, or refuse to comply with any requests, which would cause City to be in violation of the federal terms and conditions. a. Federal Regulations—Recipient must comply with the government cost principles,uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 180 of the Code of Federal Regulations. b. Debarment and Suspension— As required by Executive Orders 12549 and 12689, and 2 CFR §200.214 and codified in 2 CFR Part 200, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. C. Audit Records—With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours. d. Reports—Recipient shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) — All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. £ Americans with Disabilities Act of 1990 — (ADA) Recipient must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. Page 7 of 15 City Council 26 — 51 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 g. Political Activity—None of the funds, materials,property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". h. No Lobbying—Recipient will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Amendment(31 U.S.C. 1352,et seq.),and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Non-Discrimination and Equal Opportunity—Recipient will comply, and all its contractors (or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 19721, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375. j. Equal Employment Opportunity — Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. k. Public Contracts Code— Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. 1. Copeland "Anti-Kickback" Act — Recipient will comply, and all its contractors (or subrecipients)will comply,with all requirements of the Copeland"Anti-Kickback"Act(40 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. In. Davis-Bacon Act — Recipient will comply, and all its contractors (or subrecipients) will Page 8 of 15 City Council 26 — 52 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. n. Work Hours and Safety— Recipient will comply, and all its contractors (or subrecipients) will comply,with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. o. Clean Air Act— 1. The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq. 2. The contractor agrees to report each violation to CITY and understands and agrees that the CITY will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. 3. The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. P. Energy and Conservation—Recipient will comply, and all its contractors(or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable. q. Waste Disposal — Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. r. Patent Rights—Recipient agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process,product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other implementing regulations, as applicable. S. Copyright — Recipient may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and City reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose: (1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government's, SAA's and City's rights identified above must be conveyed to the publisher and the language of the publisher's release form must ensure the preservation of these rights. t. Equal Employment in Construction Contracts — Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as Page 9 of 15 City Council 26 — 53 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 amended by Executive Order No. 11375, as to any construction contract thereunder,if applicable, during the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color,religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment,notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race,color,religion, sex, sexual orientation,gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules,regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules,regulations, and orders. Page 10 of 15 City Council 26 — 54 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. U. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment—Recipient will comply, and all its contractors (or subrecipients)will comply, with all requirements under Uniform Guidance 2 CFR§200.216.Recipient will comply with FEMA Policy 405-143-1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunications Equipment or Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment: (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation(or any subsidiary or affiliate of such entities). (2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company(or any subsidiary or affiliate of such entities). (3) Telecommunications or video surveillance services produced by such entities or using such equipment. (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. V. Domestic Preferences for Procurements/Subcontracts — Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR Page 11 of 15 City Council 26 — 55 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 §200.322. Recipient shall comply with the federal and recipient standards in the award of any subcontracts. For purposes of this Agreement, subcontracts shall include but not be limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts. Recipient shall ensure that the terms of this Agreement with the CITY are incorporated into all Subcontractor Agreements. The recipient shall submit all Subcontractor Agreements to the CITY for review prior to the release of any funds to the subcontractor. The recipient shall withhold funds to any subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor Agreement. (1) Recovered Materials Recipient shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired competitively within a timeframe providing for compliance with the contract performance schedule; Meeting contract performance requirements; or at a reasonable price. Information about this requirement, along with the list of EPA-designated items, is available at EPA's Comprehensive Procurement Guidelines webpage: https://www.epa.gov/smm/comprehensive-procurement-guideline-cpa-pro gram. The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act. (2) Domestic Preference for Procurements Recipient should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products. For purposes of this clause: Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. Manufactured products mean items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. W. Termination for Cause and Convenience— Should recipient fail for any reason to comply with the contractual obligations of this agreement within the time specified by this Agreement,the CITY reserves the right to terminate the Agreement, reserving all rights under state and federal law. Page 12 of 15 City Council 26 — 56 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 X. Contractual/Legal Remedies for Breach of Contract— Should recipient fail for any reason to comply with the contractual obligations of this Agreement and/or willfully, knowingly or negligently breach any term, condition or requirement of the agreement, City may impose sanctions including but not limited to damages (liquidated damages and or penalties) and/or any other remedy available pursuant to the Agreement of the laws then in effect. 21. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-21) P.O. Box 1988 Santa Ana, California 92702 To Consultant: ENFRA MCC, LLC Attn: Maziar Ohadi, Project Manager 370 N. Halsted St. Pasadena, CA 91107 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24)hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 22. MISCELLANEOUS PROVISIONS Page 13 of 15 City Council 26 — 57 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature page to follow] Page 14 of 15 City Council 26 — 58 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney Signed by: B y:��z �t O a�l (66r v' Kyle, ellesen By Michael Cooper Assistant City Attorney Title Division President RECOMMENDED FOR APPROVAL: Cesai-E 8wvera Cesar E Barrera(Jul 23,2026 14:05:29 PDT) Rodolfo Rosas, P.E. Acting Executive Director Public Works Agency Page 15 of 15 City Council 26 — 59 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 EXHIBIT A City Council 26 — 60 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 w' CITY OF SANTA ANA EXHIBIT 1 - SCOPE OF SERVICES General Information Contractor shall provide as-needed repairs and maintenance on a schedule that best serves the City's Heating, Ventilation, and Air Conditioning (HVAC) system and related equipment including but not limited to various chillers, cooling towers, compressors, air handlers, automation systems, and ice machines throughout the City's facilities. The Contractor shall maintain service records on all maintenance, repairs and shall provide a copy of the service records to the City of Santa Ana of all work performed during the contract period. The City will not provide past service records of work performed. Contractors must be able to respond to City's request for work on a timely manner. It shall be the Contractor's responsibility to provide as required by the City a competitive hourly rate for repairs and services of all aspects of the City's HVAC systems. All requested work shall be provided in accordance with the highest standards of the industry, skill, workmanship, applicable trade practices, meet warranties and in conformance to all applicable laws, codes, and regulations. The Contractor shall furnish and supply all labor, materials, supplies, equipment, and transportation necessary to perform services specified herein. Regulations It is the Contractor's responsibility to provide service proposals as required of HVAC trades, central plant chiller systems, air handlers, and automation systems as needed, and all requested services are to be compliant with all Federal, State, U.S. Environmental Protection Agency (EPA), South Coast Air Quality Management District (SCAQMD), California Air Resources Board (CARB), Occupational Safety and Health Administration (OSHA), Resource Conservation and Recovery Act (RCRA) and all other applicable regulatory requirements. The Contractor shall supply any SCAQMD required reporting on EPA equipment and supply required annual EPA audit reporting. Additional Contractor Requirements 1. Contractor must be available by phone during normal business hours for consultation and emergency assistance. 2. Contractor shall provide the City with journey-level mechanical personnel and factory-trained automation specialists. 3. Contractor may be required to provide HVAC data protection and recovery services, control loop tuning for the City's automation system. 4. Contractor shall provide Material Safety Data Sheet (MSDS)to City in a complete"Right to Know" binder for all products used in City facilities. MSDS shall be provided as hard-copies and PDF files. City will determine location of"Right to Know" books. 5. Contractor shall supply their staff with their agency uniform and photo identification tags that will be worn at all times. Uniforms shall display the Contractor's logo, and employee's first and/or last name shall be clearly visible. ID tags shall have the Contractor logo, employee's first and last name, and headshot photo of respective employee. Operating Hours of City Facilities 1. Normal Business Hours for all facilities except Santa Ana Police Department and Zoo are 7:00 AM to 5:00 PM, Monday through Friday. 2. Normal Business Hours for Santa Ana Police Department are twenty-four (24) hours, seven (7) days a week, including holidays. City Council 26 — 61 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 w' ,�� � CITY OF SANTA ANA 3. Normal Business Hours for Santa Ana Zoo are 8:00 AM to 5:00 PM, seven (7) days a week, including holidays. 4. Hours are subject to change and the City will notify the awarded Contractor(s) in advance of any changes. Response Time and Emergency Call Out Service Contractors must be available to receive requests twenty-four (24) hours per day, seven (7) days per week, including holidays. Contractor shall have a 4-hour response time for on-call services calls. Contractor shall have working personnel on-site within 4-hour of the call-out, or respond by telephone to the Project Manager within 30- minute if the problem is correctable through the use of a computer/modem to alleviate the source of complaint. Contractor must guarantee a maximum 2-hour response time for emergency service calls. It is mandatory that the awarded Contractor provide 24-hour emergency service as-needed in all aspects of HVAC emergency repairs for all City facilities. After hours shall be any hours outside of normal business hours as listed above under Operating Hours of City Facilities. Security Background Check of Personnel Awarded Contractor is required to provide security background checks at their expense for all personnel assigned to the secured areas of the Police facilities before work can start. All security checks will be coordinated through the Santa Ana Police Department after contract award. Additional checks will be required for all new employees assigned to the secured areas during the lifetime of the contract and all expenses shall be borne exclusively by the Contractor. The City reserves the right to approve/refuse any prospective employees of the Contractor as a result of the background check. Approved personnel will be accompanied by Police staff while they perform work on-site at all times. The following information must be provided to the Project Manager no less than 30 days prior to any employee's start of work: a. Full Legal Name b. Social Security Number c. California Driver's License or ID Number d. Birth Date e. Current Valid Address Staffing The Contractor shall provide staffing levels sufficient to provide a high level of customer service, program support, HVAC maintenance and repairs at all City facilities as required: Contractor's workforce must have staff certified and proficient in the complete maintenance and repair of centrifugal chiller systems, air handlers, pneumatic and Direct Digital Control (DDC) systems, walk in refrigerators and freezers, boilers, air compressors and a variety of package HVAC units. Additionally, service levels shall provide the capacity to respond expeditiously to situations involving the health and safety of employees and/or the public; comfort and operational capability of any public meeting spaces. Routine repairs, service requests or other non-urgent tasks shall be completed by journey-level staff. The journey-level worker(s) shall be proficient in the following trades: 1. All mechanical, electronic and pneumatic aspects of chilled water systems City Council 26 — 62 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 w' CITY OF SANTA ANA 2. All electrical and pneumatic aspects of electronic HVAC control systems 3. Centrifugal chiller systems 4. Variable Frequency Drive (VFD) 5. Variable Refrigerant Flow (VRF) 6. Air handling systems 7. The interface and control of HVAC control systems 8. Walk in refrigerators/freezers/evidence freezers Materials and Warranty All parts should be of original equipment manufacturer (OEM); substitutions will be permitted only with prior authorization from the Project Manager. All parts, repairs and/or fluid changing must be done with parts and fluids that meet or exceed the manufacturer's specifications and requirements.All replacement parts identified as replaced or repaired in the Equipment Maintenance Provisions of the specifications shall be replaced or repaired with components of equal or upgraded quality, or new. All materials will be billed at no more than 10% of Contractor's cost. All work completed on HVAC systems will carry at minimum a one-year warranty on labor and parts. Contractors may also provide their own warranty period if it exceeds the City's minimum request at their discretion. As-Needed Project Quotation The Project Manager will reach out to the Contractor for service quotes on an as-needed project basis. 1. Contractor shall provide written, "not to exceed" quotations at no charge to the City as requested. The quote shall include the estimated number of hours, number and type of employees required, estimated material costs, and number of calendar days required for project completion. All quoted costs must adhere to Contractor's submitted Cost Proposal. Contractor shall respond to requests for quotations within two (2) calendar days and provide finalized quote within five (5) calendar days in PDF format. It shall be the Contractor's responsibility to ensure they have all information to prepare accurate quotations. 2. No additional costs will be allowed beyond the approved quote for each project. Any changes to the approved scope of work that may result in an increase in compensation to the Contractor must be approved by the Project Manager. The Contractor shall provide a revised quote detailing the original scope of work and changes with the updated total cost to the Project Manager for approval prior to any such work commencing. 3. For as-needed repair and services, labor on final invoice shall be calculated by billable hours based on hourly rates. Damages The Contractor shall verify the location of all utilities prior to repair or maintenance and shall be held liable for all damages incurred due to Contractor's work related operations. The Contractor shall protect all furnishings and improvements from damage by its operations. All damage occurring during the Contractor's operations shall be repaired or replaced, at the option of the City at the Contractor's expense within a reasonable time after notification of such damage. Repairs and/or replacements shall be equal to original in all aspects. Tools & Equipment The Contractor shall furnish and maintain all equipment necessary to properly service HVAC systems in City buildings. The City reserve the right to inspect equipment to be used to perform services under this contract. Inspections will be conducted by the Project Manager and Contractor will be notified if any equipment is non-compliant. It is the Contractor's responsibility to remedy the equipment issue before work can start. Failure to provide regulatory compliant equipment for carrying out all requirements of this contract may be grounds for termination of the contract. City Council 26 — 63 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 w' ,�� � CITY OF SANTA ANA Prep, Clean-up, and Disposal Contractor shall keep work areas clean and free from any debris, rubbish, hazardous waste, and non- usable material resulting from the work under this Contract. All such materials shall be disposed of off- site at the completion of each work day by the Contractor. Contractor shall properly dispose of used oil, fluids, and filters generated by its services, leaving the job site environmentally clean. Regarding HVAC systems, Contractor shall strictly adhere to Section 608 of the Clean Air Act for the recovery, recycling, and reclamation of refrigerants. For newly manufactured systems utilizing refrigerants with a Global Warming Potential (GWP) under 750 (specifically A21- refrigerants such as R- 454B and R-32), Contractor must utilize compatible recovery equipment and storage cylinders rated for mild flammability. Under no circumstances shall refrigerants be vented into the atmosphere. Hazardous waste and recovered refrigerants must be disposed of or reclaimed in accordance with the RCRA and all other applicable federal, state, and local laws and regulations. General On-Call Services 1. Contractor shall be required to respond to indoor temperature complaints and provide correction as soon as possible and record complaints and corrections at all City facilities. General Maintenance Services 1. Contractor shall be required to inspect all HVAC systems, with seasonal startup and run inspections performed and documented. 2. Contractor shall be required to perform annual preventive maintenance on Variable Frequecny Drive (VFD). 3. Contractor shall be required to provide service, oversight and documentation of Seasonal Preventive Maintenance of chillers and boilers at the Police Facilities, Water Facilities, SARTC and Grand Central only. Preventive Maintenance Services for SARTC and Grand Central (pricing requested on Attachment A-1 Sample Fee Schedule Revised 1) 1. Annual maintenance of chillers at SARTC and Grand Central. 2. Quarterly cleaning of evaporative condenser at Grand Central. Preventive Maintenance Services for Water Facilities (Bi-Annual) (pricing requested on Attachment A-1 Sample Fee Schedule Revised 1) 1. Air Conditioning Units Maintenance a. Check all electrical wiring and connection as required; tighten as required. b. Check and replace filters as required. c. Check starter contactor surfaces for wear. d. Check compressor amps and record. e. Check sight glass for moisture level. f. Check operation of crankcase heater. g. Check and lubricate condenser fan motor and fan bearings. h. Check and lubricate condenser coil and clean. i. Check belts for wear and replace per manufacturer's recommendations. j. Check and adjust compressor capacity controls. k. Lubricate infoor fan motor bearings. I. Check humidifier for proper operation and observe for humidity levels. m. Inspect for dust, mold, and debris and clean. n. Check refrigerant charge and for leaks. o. Check and inspect cabinets for leaks and check cabinent door for secure closure. City Council 26 — 64 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 w' ,�� � CITY OF SANTA ANA p. Replace batteries bi-annually. q. Test thermostats and controls for proper operation; temperatires and timer functions. 2. Control Pump Variable Frequency Drives a. Check all electrical wiring and connections as required; tighten as required. b. Check and replace filters as required. c. Check and lubricate condenser fan motor and fan bearings. d. Check confition of condenser coil and clean. e. Inspect for dust, mold, and debris and clean. f. Check and inspect cabinets for leaks and check cabinet door for secure closure 3. Air Duct Maintenance a. Inspect unit assembly. b. Visually inspect air duct system. 4. Exhaust Fan Maintenance a. Check all electrical wiring and connections. b. Check al motor starter contractor surfaces for wear. c. Clean started and electrical control enclosure. d. Lubricate bearings. e. Check belts for wear and replace per manufacturer's recommendations. f. Check belt tension and sheave alignment and adjust as required. g. Inspect exhaust fan unit assembly. h. Check all mounting hardware and tighten as required. Preventive Maintenance Services for Police Facilities (pricing requested on Attachment A-1 Sample Fee Schedule Revised 1) 1. Monthly chemical test, adjust and provide all needed chemicals. 2. Semi-Annual Inspection and Maintenance of Cooling Towers. 3. Annual Cleaning of Cooling Towers Contractor shall disassemble screens and access panels for inspection, inspect the tower fill, support structure, sump and spray nozzles, fill valve, gear box, drive coupling, fan blades, and motor bearings, clean starter and cabinet, inspect wiring, check motor starter contacts for wear and proper operation, megger test the motor and log readings, and check the condition of the contactor; and log observations. 4. Annual Cooling Tower Drain & Refill Contractor shall remove the condenser water from HVAC systems after the cooling season to prevent possible damage and expensive repairs caused by water freezing during winter months, and refill the system prior to spring start-up. 5. Annual Preventive Maintenance and Inspection on Boilers Contractor shall provide annual preventive maintenance inspection on two (2) Bryan Broilers and on four (4) Hot Water Boilers. It is preferred that the inspections are scheduled in November/December. Preventive Maintenance Services for Santa Ana Zoo Facilities (Quarterly) (pricing requested on Attachment A-1 Sample Fee Schedule Revised 1) 1. Air Conditioning/Heating Units Maintenance a. Check all electrical wiring and connection as required; tighten as required. b. Check and replace filters as required. City Council 26 — 65 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 w' CITY OF SANTA ANA c. Check starter contactor surfaces for wear. d. Check compressor amps and record. e. Check sight glass for moisture level. f. Check operation of crankcase heater. g. Check and lubricate condenser fan motor and fan bearings. h. Check and lubricate condenser coil and clean. i. Check belts for wear and replace per manufacturer's recommendations. j. Check and adjust compressor capacity controls. k. Lubricate infoor fan motor bearings. I. Check humidifier for proper operation and observe for humidity levels. m. Inspect for dust, mold, and debris and clean. n. Check refrigerant charge and for leaks. o. Check and inspect cabinets for leaks and check cabinent door for secure closure. p. Replace batteries bi-annually. q. Test thermostats and controls for proper operation; temperatires and timer functions. 2. Air Duct Maintenance a. Inspect unit assembly. b. Visually inspect air duct system. 3. Exhaust Fan Maintenance a. Check all electrical wiring and connections. b. Check al motor starter contractor surfaces for wear. c. Clean started and electrical control enclosure. d. Lubricate bearings. e. Check belts for wear and replace per manufacturer's recommendations. f. Check belt tension and sheave alignment and adjust as required. g. Inspect exhaust fan unit assembly. h. Check all mounting hardware and tighten as required. 4. Freezers and/or Refrigerators: a. Check all operation, electrical, condensers, evaporators and refrigeration. b. Check starter contactor surfaces for wear as required. c. Check compressor amps and record as required. d. Check sight glass for moisture level as required. e. Check operation of crankcase heater as required. f. Lubricate condenser fan motor and fan bearings as required. g. Check condition of condenser coils, clean as required. h. Check belts for wear, replace as required. i. Check and adjust compressor capacity controls as required. j. Lubricate indoor fan motor and bearings as required. HVAC Services—Water Treatment for City Hall, City Yard, Grand Central, efi-a n I .hr-ar Ne,.,L,ope ' Police Facilities, and SARTC (Monthly) (pricing reauested on Attachment A-1 Sample Fee Schedule Revised 11 Contractor shall provide industrial water treatment to identify four main problem areas: scaling, corrosion, microbiological activity and disposal of residual wastewater. Water treatment services will extend equipment life, provide operational efficiency, minimize downtime and control water born disease such as Legionnaires' disease. Contractor is required to maintain all applicable certifications/licenses necessary to perform this work and must provide evidence to the Project Manager upon request during the term of this contract. City Council 26 — 66 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 w' ,�� � CITY OF SANTA ANA AS-NEEDED MAINTENANCE SERVICES Contractor may be required to perform preventive maintenance in accordance with a program of standard routines as determined by your experience, equipment application, and equipment operating hours that are recommended by each equipment manufacturer and location. This service is designed to optimize the reliability and efficiency of the equipment, extend the useful life of the City's equipment, and provide proactive indications of excessive wear and damage to HVAC systems before a catastrophic failure occurs during the next operating season. Contractor will also provide recommendations for additional service(s) that will better enhance equipment performance. Provide preventive maintenance as requested on: 1. Exhaust fans 2. Air handlers 3. Multi-zone air york air handlers 4. Chiller with reciprocating compressors 5. Centrifugal/reciprocating compressors 6. Cooling towers 7. Air balancing of shooting range A. Air Cooled Condenser Coil Cleaning as Required Contractor may be required to provide this service to improve airflow across condenser coils, improve heat transfer and extend the life of the compressors. Coil cleaning consists of cleaning the outside surface of the condensing unit coils to remove any airborne particles, dirt build-up by using a brush, high pressure air, chemical with low pressure wash or chemical with high pressure wash based on the condition of outside environment and coil accessibility. B. Evaporator Coil Cleaning as Required Contractor may be required to clean air handling unit evaporator coils so as to improve air circulation in the air distribution system, and reduce dust and dirt that is in the system. Coil cleaning consists of cleaning the surface of the evaporator coil to remove dust and dirt particles that have collected on the evaporator coil. Coils will be cleaned using a vacuum cleaner and/or other devices that facilitate the proper cleaning of the coil. C. Refrigerant Oil Analysis as Required Contractor may be required to perform Spectro-Chemical Refrigerant Oil Analysis and trend oil condition that identifies contaminants and possible system malfunctions caused by wear of moving parts, such as bearings and shafts. This predictive wear analysis provides early identification of problems prior to them becoming unplanned and costly and will be submitted to the Project Manager. Based on the oil analysis results, Contractor will recommend when oil changes are needed, and may make other recommendations regarding the operation and maintenance of your chiller plant. This service reduces the amount of waste oil generated. D. Cooling Tower Drain & Refill as Required Contractor may be required to remove the condenser water from HVAC systems after the cooling season to prevent possible damage and expensive repairs caused by water freezing during winter months, and refill the system prior to spring start-up. E. Operating Inspection as Required Contractor may be required to provide this service to assure that mechanical equipment continues to operate efficiently with minimal operating disruptions during the operating season. Contractor may be required to provide routine operating inspection(s) to check system performance in accordance with a program of standard routines as determined by our experience, the equipment manufacturer's published recommendations, equipment application, and location. This service will focus on equipment operation, fluid levels, operating and safety controls, and safe equipment operation. City Council 26 — 67 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 w' ,�� � CITY OF SANTA ANA F. Operating Inspection — Heating as Required Contractor may be required to provide this service to assure mechanical equipment continues to operate efficiently, safely and with minimal operating disruptions during the operating season. This service will focus on equipment operation, fluid levels, operating and safety controls, and safe equipment operation. G. Operating Inspection — Cooling as Required Contractor may be required to assure mechanical equipment continues to operate efficiently, safely and with have minimal operating disruptions during the operating season. Contractor will provide routine operating inspection(s) to check system performance in accordance with a program of standard routines as recommended by the equipment manufacturer's published recommendations, equipment application, and location. This service will focus on equipment operation, fluid levels, operating and safety controls, and safe equipment operation. H. Pneumatic Air Compressors as Required — City Hall and Water Facilities Contractor may be required to provide preventive maintenance on Pneumatic Air Compressors that responds to changes in mechanical component performance, building use, and climatic conditions. Service shall be in accordance with a program of standards as recommended by equipment manufacturers' recommendations. I. Infrared Electric Panel Inspection as Required —Water Facilities Only Contractor may be required for infrared inspection as it is an important form of non-destructive testing that has become an indispensable predictive maintenance tool for electrical service panels. It shall be performed with a portable infrared imaging system; equipment that detects infrared energy (heat) emitted from an object and displays it as a dynamic thermal image. Adhering to Institute of Electrical and Electronic Engineers (IEEE) / American National Standards Institute (ANSI) standards, this inspection aids in the evaluation of component temperatures. Contractor may be required to perform a biennial infrared scan of main electrical panels. A detailed report will be provided to the Project Manager upon completion of on-site scan. J. Variable Air Volume Box (VAV) Contractor may be required to check VAV box duct connections, box zone temperature sensor (thermostat), airflow sensor, controls, damper, filter, and system re-tuning. K. Pumps Contractor may be required to lubricate bearings, inspect couplings, check for leaks, and investigate unusual noises. L. Ice Machine Contractor may be required o perform inspection and cleaning of ice machines, remove the front panel, wait for cycle completion if making ice, and turn off the machine. Contractor may also be required to remove all ice in the storage bin, add a proper amount of nickel-safe ice machine cleaner, start the cleaning cycle, then purge out the cleaning solution. May be requested to insepct the evaporator and clean as necessary, clean the water rough to remove scale or any slime buildup, put the unit back in the wash cucle and sanitizing solution, purge out a sanitizing solution and restart the unit in ice-making mode, dispose of the first couple of ice harvest cycles and check ice bridge thickness, and clean the condenser and checks for leaks. ON-CALL AND REPAIR SERVICES Contractor may be requested to perform the following services: 1. For cooling towers — Contractor may be required to disassemble screens and access panels for inspection, inspect the tower fill, support structure, sump and spray nozzles, fill valve, gear box, drive coupling, fan blades, and motor bearings, clean starter and cabinet, City Council 26 — 68 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 w' CITY OF SANTA ANA inspect wiring, check motor starter contacts for wear and proper operation, megger test the motor and log readings, and check the condition of the contactor; and log observations. 2. Contractor may be required to perform air-handling unit maintenance and repair which includes but not limited to, all services recommended by manufacturer. A. Equipment Tasking as Required The following tasks may be requested on an as needed basis. These tasks are designed to maintain the equipment in an optimum operating condition so that the equipment will operate reliably and efficiently. 1. Centrifugal/Reciprocating Compressors: a. Perform Spectro-Chemical oil analysis test as requested. b. Lock-out and Tag-out equipment as required. c. Check all electrical wiring and connections and tighten as required. d. Check starter contactor surfaces for wear as required. e. Visually leak check compressor and associated refrigerant piping as required. f. Clean exterior of compressor as required. g. Check operation of crankcase heater as required. h. Meg-ohm motor from starter and record as required. i. Check and calibrate all safety and cut-out devices as required. j. Check and adjust compressor capacity controls as required. k. Check, calibrate and adjust all operational controls as required. 2. Exhaust Fans: a. Lock-out and Tag-out equipment as required. b. Check all electrical wiring and connections and tighten as required. c. Check all motor starter contactor surfaces for wear as required. d. Clean starter and electrical control enclosures as required. e. Lubricate motor bearings and fan bearings as required. f. Check exhaust fan belts for wear, replace as required. g. Check belt tension and sheave alignment and adjust as required. h. Inspect exhaust fan unit assembly as required. i. Check all mounting hardware and tighten as required. 3. Pneumatic Air Compressor: a. Inspect unit, check for rust spots, oil leaks & general condition of unit as required. b. Drain tank, check auto drain as required. c. Check belt, adjust tension & sheave alignments, and replace belt as required. d. Meg-ohm and record, as required. e. Check starter wiring & contacts as required. f. Check motor amperage & voltage as required. g. Check intake air filter, replace as required. 4. Air Handlers: a. Lock-out and Tag-out equipment as required. b. Check starter contacts for excessive wear as needed. c. Tighten all starter wire connections as required. d. Check belts, adjust or replace as needed. e. Check pulley sheave alignment, adjust as required. f. Meg-Ohm motor and record as requested. g. Check fan motor(s) amps. h. Clean and lubricate unit motor bearings and fan bearings. i. Check operation of economy dampers. j. Lubricate all dampers and linkages as necessary. City Council 26 — 69 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 w' CITY OF SANTA ANA k. Check operation of static vane (if applicable) I. Visually check all coils for leaks as requested. m. Check and record all coil delta T as requested. n. Inspect all mounting hardware, tighten as needed. 5. Multi-zone Air Handlers, 911 Dispatch Area: a. Lock-out and Tag-out equipment as required. b. Check fan motor amps as required. c. Clean and lubricate components as required. d. Check operation of economy dampers as required. e. Check operation of static vane or dampers as required. f. Check operation of zone dampers as required. g. Check and adjust operating and safety controls as required. 6. Package Chiller: a. Lock-out and Tag-out equipment as required. b. Check condenser / Barrel tubes as required. c. Check Chiller barrel tube as required. d. Check and record unit amp draw as required. e. Check unit Voltage and Record as required. f. Check unit pressures and record as required. 7. Chiller with Reciprocating Compressors: a. Provide vibration analysis for two (2) York Chillers as requested. b. Provide leak test for two (2) York Chillers as requested. c. Provide chiller controls coolant for two (2) York Chillers d. Visually inspect equipment condition and operation as required. e. Check for unusual vibration, noise, excessive temperatures & refrigerant leaks as required. f. Check unit voltage and record as required. g. Check unit operate and records as required. h. Check unit operating hours and record as required. i. Check condenser pressure and record as required. j. Check evaporator pressure and record as required. k. Check oil sump sight glass as required. I. Record chilled water inlet temperature. m. Record chilled water outlet temperature as required. n. Check condenser water inlet as required. o. Check condenser water outlet temperature as required. p. Check compressor starter contacts for abnormal wear as required. 8. Variable Frequency Drive: a. Check unit operation as required. b. Check fault history report as required. c. Check operation of manual bypass as required. d. Verify drive signal increase and decrease as required. e. Check and tighten all electrical connections as required. f. Check starter contacts for wear as required. 9. Computer Room Air Conditioning Units: a. Check all electrical wiring and connection as required. b. Check and replace filters as required. c. Check all electrical wiring and connections; tighten as required. City Council 26 — 70 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 w' CITY OF SANTA ANA d. Check starter contactor surfaces for wear as required. e. Check compressor amps and record as required. f. Check sight glass for moisture level as required. g. Check operation of crankcase heater as required. h. Lubricate condenser fan motor and fan bearings as required. i. Check condition of condenser coil, clean as required. j. Check belts for wear, replace as required. k. Check and adjust compressor capacity controls as required. I. Lubricate indoor fan motor and bearings as required. m. Check humidifier for proper operation as required. 10. Boilers: a. Check boilers for proper operation as required. b. Check and use boiler viewport to check main burner flame as required. c. Turn off and secure boiler as required. d. Check boilers for any unusual noise or vibration as required. e. Inspect gaskets for any signs of leaks as required. f. Examine the venting system as required. g. Remove and / or inspect gas pilot assembly, reinstall in accordance according to factory specifications and tolerances. h. Check boiler circulating pumps for proper operation and lubricate as required. i. Check flame safeguard control for pilot and main flame ignition as required. j. Check operation of blower motor and circuitry as required. k. Check operation of gas valves and vents as required. I. Inspect and tighten all electrical connections as required m. Check and adjust all boiler limit pressure controls and running interlocks as required. n. Check operation and adjust low water controls as required. o. Check burner, pilot and main flame ignition as required. p. Check and oil combustion air fan as required. q. Check expansion tank and site glass as required r. Check and record all entering and leaving water temperatures and pressures as required. 11. Cooling Tower: a. Lock-out and Tag-out equipment as required. b. Check starter contacts for excessive wear as needed. c. Tighten all starter wire connections. d. Check gear reducer and couplings. e. Measure insulation resistance of equipment as required. f. Check fan balance and motor(s) amps. g. Clean and lubricate unit motor bearings and fan blades. h. Check operation of media and flow. i. Lubricate all dampers and linkages as necessary. 12. Chilled Water Pumps: a. Check pump and motor operation. b. Check fault history report as required. c. Check and operate bypass valves. d. Checks and verify strainers for optimum flow. e. Check and tighten all electrical connections as required. f. Check starter contacts for wear as required. g. Check and record motor amp. h. Lube and grease motor bearings as needed. City Council 26 — 71 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 w' ,�� � CITY OF SANTA ANA 13. Johnson Controls (proprietary and Contractor must be able to subcontract this work if they do not have the certification necessary to perform this work, all parts and labor must be Johnson Controls): a. Inspect and repair NCU 1 to NCU 12 for optimum operations. b. Inspect and repair as needed 46 air handler controls. c. Inspect all damper motors controls and set points. d. Provide Johnson Control parts as-needed. e. Check and calibrate all safety and cut-out devices as required. f. Check and adjust programming as required. g. Inspect Energy Management System (EMS) data base and adjust as needed. 14. Shooting Range: a. Lock-out and Tag-out equipment as required. b. Check fan motor amps as required. c. Clean and lubricate components as required. d. Check operation of economy dampers as required. e. Check operation of static vane or dampers as required. f. Check operation of zone dampers as required. g. Check and adjust operating and safety controls as required. 15. Freezers and/or Refrigerators: a. Check all operation, electrical, condensers, evaporators and refrigeration. b. Check starter contactor surfaces for wear as required. c. Check compressor amps and record as required. d. Check sight glass for moisture level as required. e. Check operation of crankcase heater as required. f. Lubricate condenser fan motor and fan bearings as required. g. Check condition of condenser coils, clean as required. h. Check belts for wear, replace as required. i. Check and adjust compressor capacity controls as required. j. Lubricate indoor fan motor and bearings as required. 16. Variable Refrigerant Flow: a. Check air filters, clean or replace as required. b. Clean drain line to prevent algae or mold growth as required. c. Check condensate drain pan for any clogs to ensure water flows freely as required. d. Inspect blower fan blades for debris and clean as required. Ensure blades are balanced and not damaged. e. Check drain pump for debris and clean as required. f. Inspect refrigerant piping for cracks or leaks and ensure insulation surrounding pipng is in good condition as required. g. Inspect piping connections to the port connections on the box. VALUE ADDED RELATED SERVICES The Contractor may propose additional related services that the City has not specifically identified in this RFP to accomplish the stated goals of this RFP. Value added related services will be considered by the City and may be incorporated in the executed agreement. Additional work and locations may be added during the contract period. Additional work is any work outside of the regular recurring services specified herein. Upon request by the Project Manager, the Contractor shall provide a written quotation for any additional work/location(s) for approval. All labor rates City Council 26 — 72 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 w' ,�� � CITY OF SANTA ANA shall align with submitted Cost Proposal. All parts and materials shall be charged to the City no more than 10% above the Contractor's cost. City Council 26 — 73 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 EXHIBIT B City Council 26 — 74 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 CITY OF SANTA ANA ATTACHMENT A-1 - SAMPLE FEE SCHEDULE REVISED 1 The purpose of the fee schedule is for cost comparison and a base for the City to ensure fair pricing on quotations after contract execution. The fee schedule is not a guaranteed of maintenance work to the awarded contractor(s). Contractors are instructed to provide pricing for maintenance based on the scope of services and equipment listed for each location in this RFP. The City is aware that the equipment list is not comprehensive but in order to obtain consistent pricing from all proposers, please restrict your pricing to equipment listed in Exhibit 1-A. Do not include pricing for water treatment maintenance in Sample Fee Schedule 1. The City requests separate water treatment pricing to be provided in Schedule 2 from Contractors. SAMPLE FEE SCHEDULE 1 Facility Name Monthly Cost I Quarterly Cost I Bi-Annual Cost Annual Cost WATER FACILITIES— BI-ANNUAL MAINTENANCE Cambridge Station 2736 N Cambridge St $ 405 Santa Ana, CA 92701 Crooke Station 730 E Memory Ln $ 405 Santa Ana, CA 92706 East Station 1730 S Santa Fe $ 225 Santa Ana, CA 92705 Garthe Station 2401 N Bristol St $ 720 Santa Ana, CA 92706 Walnut Pump Station 723 W Walnut St $ 270 Santa Ana, CA 92701 West Pump Station 723 W Walnut St $ 225 Santa Ana, CA 92701 Well 32 2801 N Westwood $ 225 Santa Ana, CA 92706 Well 35 1718 N Sydney $ 225 Santa Ana, CA 92706 Well 37 2007 W McFadden Ave $ 225 Santa Ana, CA 92704 Well 38 2736 N Cambridge St $ 225 Santa Ana, CA 92701 Well40 $ 225 1753 E Fruit St THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. City COIPMPOSALS THAT DO NOT CONTAIN THIS FOR"ILLM CONSIDERED NONRESPONSIVE8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 DCITY OF SANTA ANA Santa Ana, CA 92701 Well 41 907 3/4 N Flower St V$ 2 Santa Ana, CA 92703 GRAND CENTRAL ARTS CENTER— QUARTERLY AND ANNUAL MAINTENANCE Grand Central Arts Center 125 N Broadway $2,880 $ 16,200 Santa Ana, CA 92701 SANTA ANA REGIOiiiibiiiit7 SARTC 1000 E Santa Ana Blvd Santa Ana, CA 92701 SANTA ANA ZOO— QUARTERLY MAINTENANCE Santa Ana Zoo 1801 E Chestnut Ave $2,880 Santa Ana, CA 92701 POLICE FACILITIES— MONTHLY, SEMI-ANNUAL, AND ANNUAL MAINTENANCE Police Department Administration Building and Police Jail 60 Civic Center Plaza $7,200 $17,280 $21 ,600 Santa Ana, CA 92701 62 Civic Center Plaza Santa Ana CA 92701 SUBTOTAL $ 7,200 $ 5,760 $ 20,880 1 $42)120 TOTAL $ 75,960 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. City COIPMPOSALS THAT DO NOT CONTAIN THIS FOR"ILLM CONSIDERED NONRESPONSIVE8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 CITY OF SANTA ANA SAMPLE FEE SCHEDULE 2—WATER TREATMENT ONLY FacilityName Equipment Details Monthl Cost City Hall 1 Hot Water Loop 20 Civic Center Plaza N/A Santa Ana, CA 92701 City Hall — Ross Annex 1 Hot Water Loop 20 Civic Center Plaza N/A Santa Ana, CA 92701 City Yard 1 Hot Water Loop 220 S Daisy Ave N/A Santa Ana, CA 92703 Grand Central Arts Center 1 Evaporative Condenser, 1 Hot Water Loop, 1 Chill 125 N Broadway Water Loop N/A Santa Ana, CA 92701 Police Department 2 Cooling Towers, 1 Hot Water Loop, 1 Chill Water Administration Building and Loop Police Jail 60 Civic Center Plaza N/A Santa Ana, CA 92701 62 Civic Center Plaza Santa Ana CA 92701 SARTC 1 Hot Water Loop, 1 Chill Water Loop 1000 E Santa Ana Blvd N/A Santa Ana CA 92701 TOTAL $ N/A "ON-CALL" LABOR AND VEHICLE Rates Regular time, hourly $180/hr Overtime, hourly $270/hr Truck Charge/Trip Fee (1 per project) $125 per project THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. City COIPMPOSALS THAT DO NOT CONTAIN THIS FOR"ILL'pf CONSIDERED NONRESPONSIVE8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 EXHIBIT C City Council 26 — 78 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 Consultant shall procure and maintain for the duration of the agreement,the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Consultant shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability(CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. • Automobile Liability(AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of$1,000,000. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Consultant has no employees. Consultant attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. • Professional Liability(PL): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain,the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Consultant for City. 3. All required insurance policies: For any claims related to this contract, Consultant's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended,voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty(30)days prior written notice has been given to City. Ten(10) City Council 26 — 79 8/4/2026 Docusign Envelope ID: 1 BE1 EC8A-6C06-8C09-8331-A1 El02C836D5 days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention:Nadia Orozco, 20 Civic Center Plaza,M-11, Santa Ana, CA 92701. The name and location of the project or event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII,unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins.However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications,at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three(3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Consultant must purchase "extended reporting" coverage for a minimum of three(3)years after completion of work. Subcontractors Consultant shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits,based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. City Council 26 — 80 8/4/2026 Exhibit 3 AGREEMENT WITH MESA ENERGY SYSTEMS, INC. TO PROVIDE HVAC SERVICE, MAINTENANCE AND REPAIRS AT VARIOUS CITY FACILITIES THIS AGREEMENT is made and entered into on this 4th day of August, 2026 by and between Mesa Energy Systems, Inc. a California corporation ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. On April 30, 2026,the City issued Request for Proposals No.26-021A,by which it sought Consultants to provide HVAC Service, Maintenance and Repairs at Various City Facilities on behalf of the City of Santa Ana's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 26-021A and attached as Exhibit A. C. Consultant was selected as one of three (3) vendors which qualified for this engagement. Only those consultants approved by the City Council shall be eligible to be engaged by the City for these services. D. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on-call basis,and the City's sole discretion,Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of three (3) consultants selected under RFP 26-021A. The total compensation for these services provided by all such consultants selected under RFP 26-021A shall not exceed the shared aggregate amount of One Million Eight Hundred Eighty-Two Thousand Nine Hundred Fifteen ($1,882,915) during the term of the Agreement, including any extension periods. Page 1 of 14 City Council 26 — 81 8/4/2026 b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH)transfers. Consultant agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a one (1) year term with the option for the City to grant up to four (4), one-year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16,below. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and"maintenance"projects. If the services being performed are part of an applicable "public works" or"maintenance"project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of Page 2 of 14 City Council 26 — 82 8/4/2026 authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Insurance Requirements are attached hereto as Exhibit C and incorporated by reference. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered, or alleged to have been suffered,by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence,recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark,or copyright infringement,including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed Page 3 of 14 City Council 26 — 83 8/4/2026 under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3)years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a) has been disclosed in publicly available sources; (b)is,through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NON-DISCRIMINATION Consultant shall not discriminate because of race, color,creed,religion, sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Page 4of14 City Council 26 — 84 8/4/2026 Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto,the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of tennination. In such event,Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy.No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be Page 5 of 14 City Council 26 — 85 8/4/2026 determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. FEDERAL REGULATIONS Contractor shall comply with all applicable contractual provisions required by the United States Office of Management and Budget(OMB), as set for the in 2 CRF Part 200, whether or not expressly set forth in this document, including but not limited to those provisions set forth below. Notwithstanding,anything to the contrary herein, including without limitation,the language in this Agreement, the actual language contained in federal statutes, federal regulations, federally promulgated materials and state statutes, shall control in determining any obligations under federal law in the event of a conflict with any terms, language or provisions contained in this Agreement. Contractor shall not perform any act,fail to perform any act,or refuse to comply with any requests, which would cause City to be in violation of the federal terms and conditions. a. Federal Regulations—Recipient must comply with the government cost principles,uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 180 of the Code of Federal Regulations. b. Debarment and Suspension— As required by Executive Orders 12549 and 12689, and 2 CFR §200.214 and codified in 2 CFR Part 200, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. C. Audit Records—With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3)years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours. Page 6of14 City Council 26 — 86 8/4/2026 d. Reports—Recipient shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) — All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in,be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. f. Americans with Disabilities Act of 1990 — (ADA) Recipient must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. g. Political Activity—None of the funds, materials,property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". h. No Lobbying—Recipient will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Amendment(31 U.S.C. 1352,et seq.),and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Non-Discrimination and Equal Opportunity—Recipient will comply,and all its contractors (or subrecipients) will comply,with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title 11 of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended Page 7 of 14 City Council 26 — 87 8/4/2026 by Executive Order No. 11375. j. Equal Employment Opportunity — Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. k. Public Contracts Code — Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. 1. Copeland "Anti-Kickback" Act — Recipient will comply, and all its contractors (or subrecipients)will comply,with all requirements of the Copeland"Anti-Kickback"Act(40 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. in. Davis-Bacon Act — Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. n. Work Hours and Safety— Recipient will comply, and all its contractors (or subrecipients) will comply,with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. o. Clean Air Act— I. The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq. 2. The contractor agrees to report each violation to CITY and understands and agrees that the CITY will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. 3. The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. P. Energy and Conservation—Recipient will comply, and all its contractors(or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable. q. Waste Disposal — Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. r. Patent Rights—Recipient agrees that the Department of Homeland Security shall have the Page 8of14 City Council 26 — 88 8/4/2026 authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other implementing regulations, as applicable. S. Copyright — Recipient may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and City reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose: (1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government's, SAA's and City's rights identified above must be conveyed to the publisher and the language of the publisher's release form must ensure the preservation of these rights. t. Equal Employment in Construction Contracts — Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color,religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment,notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will,in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color,religion, sex, sexual orientation,gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation Page 9of14 City Council 26 — 89 8/4/2026 conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. U. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment—Recipient will comply, and all its contractors (or subrecipients)will comply, with all requirements under Uniform Guidance 2 CFR§200.216.Recipient will comply with FEMA Policy 405-143-1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunications Equipment or Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment: Page 10 of 14 City Council 26 — 90 8/4/2026 (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company(or any subsidiary or affiliate of such entities). (3) Telecommunications or video surveillance services produced by such entities or using such equipment. (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. V. Domestic Preferences for Procurements/Subcontracts — Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR §200.322. Recipient shall comply with the federal and recipient standards in the award of any subcontracts. For purposes of this Agreement, subcontracts shall include but not be limited to purchase agreements, rental or lease agreements, thud party agreements, consultant service contracts and construction subcontracts. Recipient shall ensure that the terms of this Agreement with the CITY are incorporated into all Subcontractor Agreements. The recipient shall submit all Subcontractor Agreements to the CITY for review prior to the release of any funds to the subcontractor. The recipient shall withhold funds to any subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor Agreement. (1) Recovered Materials Recipient shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired competitively within a timeframe providing for compliance with the contract performance schedule; Meeting contract performance requirements; or at a reasonable price. Information about this requirement, along with the list of EPA-designated items, is available at EPA's Comprehensive Procurement Guidelines webpage: https://www.epa.gov/smm/comprehensive-procurement-guideline-cag-1grogram. The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act. (2) Domestic Preference for Procurements Recipient should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This Page 11 of 14 City Council 26 — 91 8/4/2026 includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products. For purposes of this clause: Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. Manufactured products mean items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. W. Termination for Cause and Convenience — Should recipient fail for any reason to comply with the contractual obligations of this agreement within the time specified by this Agreement,the CITY reserves the right to terminate the Agreement, reserving all rights under state and federal law. X. Contractual/Legal Remedies for Breach of Contract— Should recipient fail for any reason to comply with the contractual obligations of this Agreement and/or willfully, knowingly or negligently breach any term, condition or requirement of the agreement, City may impose sanctions including but not limited to damages (liquidated damages and or penalties) and/or any other remedy available pursuant to the Agreement of the laws then in effect. 21. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-21) P.O. Box 1988 Santa Ana, California 92702 Page 12 of 14 City Council 26 — 92 8/4/2026 To Consultant: Mesa Energy Systems, Inc. Attn: Bryan Gilbert, SVP & Irvine General Manager 2 Cromwell. Irvine, CA 92618 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24)hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 22. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature page to follow] Page 13 of 14 City Council 26 — 93 8/4/2026 IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney Bryan Gilbert Senior Vice President - GM Irvine By: _ Mesa Energy Kylc cllcscn BySystems, Inc .27 Assistant City Attorney Title 09:14: 1-0 09:14:21-07'00' RECOMMENDED FOR APPROVAL: Rodolfo 4ROsas(Jul 27.2020 0954:00 PDT) Rodolfo Rosas, P.E. Acting Executive Director Public Works Agency Page 14 of 14 City Council 26 — 94 8/4/2026 EXHIBIT A City Council 26 — 95 8/4/2026 w'4 CITY OF SANTA ANA EXHIBIT 1 - SCOPE OF SERVICES General Information Contractor shall provide as-needed repairs and maintenance on a schedule that best serves the City's Heating, Ventilation, and Air Conditioning (HVAC) system and related equipment including but not limited to various chillers, cooling towers, compressors, air handlers, automation systems, and ice machines throughout the City's facilities. The Contractor shall maintain service records on all maintenance, repairs and shall provide a copy of the service records to the City of Santa Ana of all work performed during the contract period. The City will not provide past service records of work performed. Contractors must be able to respond to City's request for work on a timely manner. It shall be the Contractor's responsibility to provide as required by the City a competitive hourly rate for repairs and services of all aspects of the City's HVAC systems. All requested work shall be provided in accordance with the highest standards of the industry, skill, workmanship, applicable trade practices, meet warranties and in conformance to all applicable laws, codes, and regulations. The Contractor shall furnish and supply all labor, materials, supplies, equipment, and transportation necessary to perform services specified herein. Regulations It is the Contractor's responsibility to provide service proposals as required of HVAC trades, central plant chiller systems, air handlers, and automation systems as needed, and all requested services are to be compliant with all Federal, State, U.S. Environmental Protection Agency (EPA), South Coast Air Quality Management District (SCAQMD), California Air Resources Board (CARB), Occupational Safety and Health Administration (OSHA), Resource Conservation and Recovery Act (RCRA) and all other applicable regulatory requirements. The Contractor shall supply any SCAQMD required reporting on EPA equipment and supply required annual EPA audit reporting. Additional Contractor Requirements 1. Contractor must be available by phone during normal business hours for consultation and emergency assistance. 2. Contractor shall provide the City with journey-level mechanical personnel and factory-trained automation specialists. 3. Contractor may be required to provide HVAC data protection and recovery services, control loop tuning for the City's automation system. 4. Contractor shall provide Material Safety Data Sheet(MSDS)to City in a complete"Right to Know" binder for all products used in City facilities. MSDS shall be provided as hard-copies and PDF files. City will determine location of"Right to Know" books. 5. Contractor shall supply their staff with their agency uniform and photo identification tags that will be worn at all times. Uniforms shall display the Contractor's logo, and employee's first and/or last name shall be clearly visible. ID tags shall have the Contractor logo, employee's first and last name, and headshot photo of respective employee. Operating Hours of City Facilities 1. Normal Business Hours for all facilities except Santa Ana Police Department and Zoo are 7:00 AM to 5:00 PM, Monday through Friday. 2. Normal Business Hours for Santa Ana Police Department are twenty-four (24) hours, seven (7) days a week, including holidays. City Council 26 — 96 8/4/2026 (9) CITY OF SANTA ANA 3. Normal Business Hours for Santa Ana Zoo are 8:00 AM to 5:00 PM, seven (7) days a week, including holidays. 4. Hours are subject to change and the City will notify the awarded Contractor(s) in advance of any changes. Response Time and Emergency Call Out Service Contractors must be available to receive requests twenty-four (24) hours per day, seven (7) days per week, including holidays. Contractor shall have a 4-hour response time for on-call services calls. Contractor shall have working personnel on-site within 4-hour of the call-out, or respond by telephone to the Project Manager within 30- minute if the problem is correctable through the use of a computer/modem to alleviate the source of complaint. Contractor must guarantee a maximum 2-hour response time for emergency service calls. It is mandatory that the awarded Contractor provide 24-hour emergency service as-needed in all aspects of HVAC emergency repairs for all City facilities. After hours shall be any hours outside of normal business hours as listed above under Operating Hours of City Facilities. Security Background Check of Personnel Awarded Contractor is required to provide security background checks at their expense for all personnel assigned to the secured areas of the Police facilities before work can start. All security checks will be coordinated through the Santa Ana Police Department after contract award. Additional checks will be required for all new employees assigned to the secured areas during the lifetime of the contract and all expenses shall be borne exclusively by the Contractor. The City reserves the right to approve/refuse any prospective employees of the Contractor as a result of the background check. Approved personnel will be accompanied by Police staff while they perform work on-site at all times. The following information must be provided to the Project Manager no less than 30 days prior to any employee's start of work: a. Full Legal Name b. Social Security Number c. California Driver's License or ID Number d. Birth Date e. Current Valid Address Staffing The Contractor shall provide staffing levels sufficient to provide a high level of customer service, program support, HVAC maintenance and repairs at all City facilities as required: Contractor's workforce must have staff certified and proficient in the complete maintenance and repair of centrifugal chiller systems, air handlers, pneumatic and Direct Digital Control (DDC) systems, walk in refrigerators and freezers, boilers, air compressors and a variety of package HVAC units. Additionally, service levels shall provide the capacity to respond expeditiously to situations involving the health and safety of employees and/or the public; comfort and operational capability of any public meeting spaces. Routine repairs, service requests or other non-urgent tasks shall be completed by journey-level staff. The journey-level worker(s) shall be proficient in the following trades: 1. All mechanical, electronic and pneumatic aspects of chilled water systems City Council 26 — 97 8/4/2026 w'4 CITY OF SANTA ANA 2. All electrical and pneumatic aspects of electronic HVAC control systems 3. Centrifugal chiller systems 4. Variable Frequency Drive (VFD) 5. Variable Refrigerant Flow (VRF) 6. Air handling systems 7. The interface and control of HVAC control systems 8. Walk in refrigerators/freezers/evidence freezers Materials and Warranty All parts should be of original equipment manufacturer (OEM); substitutions will be permitted only with prior authorization from the Project Manager. All parts, repairs and/or fluid changing must be done with parts and fluids that meet or exceed the manufacturer's specifications and requirements.All replacement parts identified as replaced or repaired in the Equipment Maintenance Provisions of the specifications shall be replaced or repaired with components of equal or upgraded quality, or new. All materials will be billed at no more than 10% of Contractor's cost. All work completed on HVAC systems will carry at minimum a one-year warranty on labor and parts. Contractors may also provide their own warranty period if it exceeds the City's minimum request at their discretion. As-Needed Project Quotation The Project Manager will reach out to the Contractor for service quotes on an as-needed project basis. 1. Contractor shall provide written, "not to exceed" quotations at no charge to the City as requested. The quote shall include the estimated number of hours, number and type of employees required, estimated material costs, and number of calendar days required for project completion. All quoted costs must adhere to Contractor's submitted Cost Proposal. Contractor shall respond to requests for quotations within two (2) calendar days and provide finalized quote within five (5) calendar days in PDF format. It shall be the Contractor's responsibility to ensure they have all information to prepare accurate quotations. 2. No additional costs will be allowed beyond the approved quote for each project. Any changes to the approved scope of work that may result in an increase in compensation to the Contractor must be approved by the Project Manager. The Contractor shall provide a revised quote detailing the original scope of work and changes with the updated total cost to the Project Manager for approval prior to any such work commencing. 3. For as-needed repair and services, labor on final invoice shall be calculated by billable hours based on hourly rates. Damaaes The Contractor shall verify the location of all utilities prior to repair or maintenance and shall be held liable for all damages incurred due to Contractor's work related operations. The Contractor shall protect all furnishings and improvements from damage by its operations. All damage occurring during the Contractor's operations shall be repaired or replaced, at the option of the City at the Contractor's expense within a reasonable time after notification of such damage. Repairs and/or replacements shall be equal to original in all aspects. Tools & Equipment The Contractor shall furnish and maintain all equipment necessary to properly service HVAC systems in City buildings. The City reserve the right to inspect equipment to be used to perform services under this contract. Inspections will be conducted by the Project Manager and Contractor will be notified if any equipment is non-compliant. It is the Contractor's responsibility to remedy the equipment issue before work can start. Failure to provide regulatory compliant equipment for carrying out all requirements of this contract may be grounds for termination of the contract. City Council 26 — 98 8/4/2026 (9) CITY OF SANTA ANA Prep, Clean-up, and Disposal Contractor shall keep work areas clean and free from any debris, rubbish, hazardous waste, and non- usable material resulting from the work under this Contract. All such materials shall be disposed of off- site at the completion of each work day by the Contractor. Contractor shall properly dispose of used oil, fluids, and filters generated by its services, leaving the job site environmentally clean. Regarding HVAC systems, Contractor shall strictly adhere to Section 608 of the Clean Air Act for the recovery, recycling, and reclamation of refrigerants. For newly manufactured systems utilizing refrigerants with a Global Warming Potential (GWP) under 750 (specifically A21- refrigerants such as R- 454B and R-32), Contractor must utilize compatible recovery equipment and storage cylinders rated for mild flammability. Under no circumstances shall refrigerants be vented into the atmosphere. Hazardous waste and recovered refrigerants must be disposed of or reclaimed in accordance with the RCRA and all other applicable federal, state, and local laws and regulations. General On-Call Services 1. Contractor shall be required to respond to indoor temperature complaints and provide correction as soon as possible and record complaints and corrections at all City facilities. General Maintenance Services 1. Contractor shall be required to inspect all HVAC systems, with seasonal startup and run inspections performed and documented. 2. Contractor shall be required to perform annual preventive maintenance on Variable Frequecny Drive (VFD). 3. Contractor shall be required to provide service, oversight and documentation of Seasonal Preventive Maintenance of chillers and boilers at the Police Facilities, Water Facilities, SARTC and Grand Central only. Preventive Maintenance Services for SARTC and Grand Central (pricing requested on Attachment A-1 Sample Fee Schedule Revised 1) 1. Annual maintenance of chillers at SARTC and Grand Central. 2. Quarterly cleaning of evaporative condenser at Grand Central. Preventive Maintenance Services for Water Facilities (Bi-Annual) (pricing requested on Attachment A-1 Sample Fee Schedule Revised 1) 1. Air Conditioning Units Maintenance a. Check all electrical wiring and connection as required; tighten as required. b. Check and replace filters as required. c. Check starter contactor surfaces for wear. d. Check compressor amps and record. e. Check sight glass for moisture level. f. Check operation of crankcase heater. g. Check and lubricate condenser fan motor and fan bearings. h. Check and lubricate condenser coil and clean. i. Check belts for wear and replace per manufacturer's recommendations. j. Check and adjust compressor capacity controls. k. Lubricate infoor fan motor bearings. I. Check humidifier for proper operation and observe for humidity levels. m. Inspect for dust, mold, and debris and clean. n. Check refrigerant charge and for leaks. o. Check and inspect cabinets for leaks and check cabinent door for secure closure. City Council 26 — 99 8/4/2026 (9) CITY OF SANTA ANA p. Replace batteries bi-annually. q. Test thermostats and controls for proper operation; temperatires and timer functions. 2. Control Pump Variable Frequency Drives a. Check all electrical wiring and connections as required; tighten as required. b. Check and replace filters as required. c. Check and lubricate condenser fan motor and fan bearings. d. Check confition of condenser coil and clean. e. Inspect for dust, mold, and debris and clean. f. Check and inspect cabinets for leaks and check cabinet door for secure closure 3. Air Duct Maintenance a. Inspect unit assembly. b. Visually inspect air duct system. 4. Exhaust Fan Maintenance a. Check all electrical wiring and connections. b. Check al motor starter contractor surfaces for wear. c. Clean started and electrical control enclosure. d. Lubricate bearings. e. Check belts for wear and replace per manufacturer's recommendations. f. Check belt tension and sheave alignment and adjust as required. g. Inspect exhaust fan unit assembly. h. Check all mounting hardware and tighten as required. Preventive Maintenance Services for Police Facilities (pricing requested on Attachment A-1 Sample Fee Schedule Revised 1) 1. Monthly chemical test, adjust and provide all needed chemicals. 2. Semi-Annual Inspection and Maintenance of Cooling Towers. 3. Annual Cleaning of Cooling Towers Contractor shall disassemble screens and access panels for inspection, inspect the tower fill, support structure, sump and spray nozzles, fill valve, gear box, drive coupling, fan blades, and motor bearings, clean starter and cabinet, inspect wiring, check motor starter contacts for wear and proper operation, megger test the motor and log readings, and check the condition of the contactor; and log observations. 4. Annual Cooling Tower Drain & Refill Contractor shall remove the condenser water from HVAC systems after the cooling season to prevent possible damage and expensive repairs caused by water freezing during winter months, and refill the system prior to spring start-up. 5. Annual Preventive Maintenance and Inspection on Boilers Contractor shall provide annual preventive maintenance inspection on two (2) Bryan Broilers and on four (4) Hot Water Boilers. It is preferred that the inspections are scheduled in November/December. Preventive Maintenance Services for Santa Ana Zoo Facilities (Quarterly) (pricing requested on Attachment A-1 Sample Fee Schedule Revised 1) 1. Air Conditioning/Heating Units Maintenance a. Check all electrical wiring and connection as required; tighten as required. b. Check and replace filters as required. City Council 26 — 100 8/4/2026 w'4 CITY OF SANTA ANA c. Check starter contactor surfaces for wear. d. Check compressor amps and record. e. Check sight glass for moisture level. f. Check operation of crankcase heater. g. Check and lubricate condenser fan motor and fan bearings. h. Check and lubricate condenser coil and clean. i. Check belts for wear and replace per manufacturer's recommendations. j. Check and adjust compressor capacity controls. k. Lubricate infoor fan motor bearings. I. Check humidifier for proper operation and observe for humidity levels. m. Inspect for dust, mold, and debris and clean. n. Check refrigerant charge and for leaks. o. Check and inspect cabinets for leaks and check cabinent door for secure closure. p. Replace batteries bi-annually. q. Test thermostats and controls for proper operation; temperatires and timer functions. 2. Air Duct Maintenance a. Inspect unit assembly. b. Visually inspect air duct system. 3. Exhaust Fan Maintenance a. Check all electrical wiring and connections. b. Check al motor starter contractor surfaces for wear. c. Clean started and electrical control enclosure. d. Lubricate bearings. e. Check belts for wear and replace per manufacturer's recommendations. f. Check belt tension and sheave alignment and adjust as required. g. Inspect exhaust fan unit assembly. h. Check all mounting hardware and tighten as required. 4. Freezers and/or Refrigerators: a. Check all operation, electrical, condensers, evaporators and refrigeration. b. Check starter contactor surfaces for wear as required. c. Check compressor amps and record as required. d. Check sight glass for moisture level as required. e. Check operation of crankcase heater as required. f. Lubricate condenser fan motor and fan bearings as required. g. Check condition of condenser coils, clean as required. h. Check belts for wear, replace as required. i. Check and adjust compressor capacity controls as required. j. Lubricate indoor fan motor and bearings as required. HVAC Services—Water Treatment for City Hall, City Yard, Grand Central, efi-a n I -hr- r Ne,.,L,ope ' Police Facilities, and SARTC (Monthly) (pricing reauested on Attachment A-1 Sample Fee Schedule Revised 11 Contractor shall provide industrial water treatment to identify four main problem areas: scaling, corrosion, microbiological activity and disposal of residual wastewater. Water treatment services will extend equipment life, provide operational efficiency, minimize downtime and control water born disease such as Legionnaires' disease. Contractor is required to maintain all applicable certifications/licenses necessary to perform this work and must provide evidence to the Project Manager upon request during the term of this contract. City Council 26 — 101 8/4/2026 (9) CITY OF SANTA ANA AS-NEEDED MAINTENANCE SERVICES Contractor may be required to perform preventive maintenance in accordance with a program of standard routines as determined by your experience, equipment application, and equipment operating hours that are recommended by each equipment manufacturer and location. This service is designed to optimize the reliability and efficiency of the equipment, extend the useful life of the City's equipment, and provide proactive indications of excessive wear and damage to HVAC systems before a catastrophic failure occurs during the next operating season. Contractor will also provide recommendations for additional service(s) that will better enhance equipment performance. Provide preventive maintenance as requested on: 1. Exhaust fans 2. Air handlers 3. Multi-zone air york air handlers 4. Chiller with reciprocating compressors 5. Centrifugal/reciprocating compressors 6. Cooling towers 7. Air balancing of shooting range A. Air Cooled Condenser Coil Cleaning as Required Contractor may be required to provide this service to improve airflow across condenser coils, improve heat transfer and extend the life of the compressors. Coil cleaning consists of cleaning the outside surface of the condensing unit coils to remove any airborne particles, dirt build-up by using a brush, high pressure air, chemical with low pressure wash or chemical with high pressure wash based on the condition of outside environment and coil accessibility. B. Evaporator Coil Cleaning as Required Contractor may be required to clean air handling unit evaporator coils so as to improve air circulation in the air distribution system, and reduce dust and dirt that is in the system. Coil cleaning consists of cleaning the surface of the evaporator coil to remove dust and dirt particles that have collected on the evaporator coil. Coils will be cleaned using a vacuum cleaner and/or other devices that facilitate the proper cleaning of the coil. C. Refrigerant Oil Analysis as Required Contractor may be required to perform Spectro-Chemical Refrigerant Oil Analysis and trend oil condition that identifies contaminants and possible system malfunctions caused by wear of moving parts, such as bearings and shafts. This predictive wear analysis provides early identification of problems prior to them becoming unplanned and costly and will be submitted to the Project Manager. Based on the oil analysis results, Contractor will recommend when oil changes are needed, and may make other recommendations regarding the operation and maintenance of your chiller plant. This service reduces the amount of waste oil generated. D. Cooling Tower Drain & Refill as Required Contractor may be required to remove the condenser water from HVAC systems after the cooling season to prevent possible damage and expensive repairs caused by water freezing during winter months, and refill the system prior to spring start-up. E. Operating Inspection as Required Contractor may be required to provide this service to assure that mechanical equipment continues to operate efficiently with minimal operating disruptions during the operating season. Contractor may be required to provide routine operating inspection(s) to check system performance in accordance with a program of standard routines as determined by our experience, the equipment manufacturer's published recommendations, equipment application, and location. This service will focus on equipment operation, fluid levels, operating and safety controls, and safe equipment operation. City Council 26 — 102 8/4/2026 (9) CITY OF SANTA ANA F. Operating Inspection — Heating as Required Contractor may be required to provide this service to assure mechanical equipment continues to operate efficiently, safely and with minimal operating disruptions during the operating season. This service will focus on equipment operation, fluid levels, operating and safety controls, and safe equipment operation. G. Operating Inspection — Cooling as Required Contractor may be required to assure mechanical equipment continues to operate efficiently, safely and with have minimal operating disruptions during the operating season. Contractor will provide routine operating inspection(s) to check system performance in accordance with a program of standard routines as recommended by the equipment manufacturer's published recommendations, equipment application, and location. This service will focus on equipment operation, fluid levels, operating and safety controls, and safe equipment operation. H. Pneumatic Air Compressors as Required — City Hall and Water Facilities Contractor may be required to provide preventive maintenance on Pneumatic Air Compressors that responds to changes in mechanical component performance, building use, and climatic conditions. Service shall be in accordance with a program of standards as recommended by equipment manufacturers' recommendations. I. Infrared Electric Panel Inspection as Required —Water Facilities Only Contractor may be required for infrared inspection as it is an important form of non-destructive testing that has become an indispensable predictive maintenance tool for electrical service panels. It shall be performed with a portable infrared imaging system; equipment that detects infrared energy (heat) emitted from an object and displays it as a dynamic thermal image. Adhering to Institute of Electrical and Electronic Engineers (IEEE) / American National Standards Institute (ANSI) standards, this inspection aids in the evaluation of component temperatures. Contractor may be required to perform a biennial infrared scan of main electrical panels. A detailed report will be provided to the Project Manager upon completion of on-site scan. J. Variable Air Volume Box (VAV) Contractor may be required to check VAV box duct connections, box zone temperature sensor (thermostat), airflow sensor, controls, damper, filter, and system re-tuning. K. Pumps Contractor may be required to lubricate bearings, inspect couplings, check for leaks, and investigate unusual noises. L. Ice Machine Contractor may be required o perform inspection and cleaning of ice machines, remove the front panel, wait for cycle completion if making ice, and turn off the machine. Contractor may also be required to remove all ice in the storage bin, add a proper amount of nickel-safe ice machine cleaner, start the cleaning cycle, then purge out the cleaning solution. May be requested to insepct the evaporator and clean as necessary, clean the water rough to remove scale or any slime buildup, put the unit back in the wash cucle and sanitizing solution, purge out a sanitizing solution and restart the unit in ice-making mode, dispose of the first couple of ice harvest cycles and check ice bridge thickness, and clean the condenser and checks for leaks. ON-CALL AND REPAIR SERVICES Contractor may be requested to perform the following services: 1. For cooling towers — Contractor may be required to disassemble screens and access panels for inspection, inspect the tower fill, support structure, sump and spray nozzles, fill valve, gear box, drive coupling, fan blades, and motor bearings, clean starter and cabinet, City Council 26 — 103 8/4/2026 w'4 CITY OF SANTA ANA inspect wiring, check motor starter contacts for wear and proper operation, megger test the motor and log readings, and check the condition of the contactor; and log observations. 2. Contractor may be required to perform air-handling unit maintenance and repair which includes but not limited to, all services recommended by manufacturer. A. Equipment Tasking as Required The following tasks may be requested on an as needed basis. These tasks are designed to maintain the equipment in an optimum operating condition so that the equipment will operate reliably and efficiently. 1. Centrifugal/Reciprocating Compressors: a. Perform Spectro-Chemical oil analysis test as requested. b. Lock-out and Tag-out equipment as required. c. Check all electrical wiring and connections and tighten as required. d. Check starter contactor surfaces for wear as required. e. Visually leak check compressor and associated refrigerant piping as required. f. Clean exterior of compressor as required. g. Check operation of crankcase heater as required. h. Meg-ohm motor from starter and record as required. i. Check and calibrate all safety and cut-out devices as required. j. Check and adjust compressor capacity controls as required. k. Check, calibrate and adjust all operational controls as required. 2. Exhaust Fans: a. Lock-out and Tag-out equipment as required. b. Check all electrical wiring and connections and tighten as required. c. Check all motor starter contactor surfaces for wear as required. d. Clean starter and electrical control enclosures as required. e. Lubricate motor bearings and fan bearings as required. f. Check exhaust fan belts for wear, replace as required. g. Check belt tension and sheave alignment and adjust as required. h. Inspect exhaust fan unit assembly as required. i. Check all mounting hardware and tighten as required. 3. Pneumatic Air Compressor: a. Inspect unit, check for rust spots, oil leaks & general condition of unit as required. b. Drain tank, check auto drain as required. c. Check belt, adjust tension & sheave alignments, and replace belt as required. d. Meg-ohm and record, as required. e. Check starter wiring & contacts as required. f. Check motor amperage & voltage as required. g. Check intake air filter, replace as required. 4. Air Handlers: a. Lock-out and Tag-out equipment as required. b. Check starter contacts for excessive wear as needed. c. Tighten all starter wire connections as required. d. Check belts, adjust or replace as needed. e. Check pulley sheave alignment, adjust as required. f. Meg-Ohm motor and record as requested. g. Check fan motor(s) amps. h. Clean and lubricate unit motor bearings and fan bearings. i. Check operation of economy dampers. j. Lubricate all dampers and linkages as necessary. City Council 26 — 104 8/4/2026 w'4 CITY OF SANTA ANA k. Check operation of static vane (if applicable) I. Visually check all coils for leaks as requested. m. Check and record all coil delta T as requested. n. Inspect all mounting hardware, tighten as needed. 5. Multi-zone Air Handlers, 911 Dispatch Area: a. Lock-out and Tag-out equipment as required. b. Check fan motor amps as required. c. Clean and lubricate components as required. d. Check operation of economy dampers as required. e. Check operation of static vane or dampers as required. f. Check operation of zone dampers as required. g. Check and adjust operating and safety controls as required. 6. Package Chiller: a. Lock-out and Tag-out equipment as required. b. Check condenser / Barrel tubes as required. c. Check Chiller barrel tube as required. d. Check and record unit amp draw as required. e. Check unit Voltage and Record as required. f. Check unit pressures and record as required. 7. Chiller with Reciprocating Compressors: a. Provide vibration analysis for two (2) York Chillers as requested. b. Provide leak test for two (2) York Chillers as requested. c. Provide chiller controls coolant for two (2) York Chillers d. Visually inspect equipment condition and operation as required. e. Check for unusual vibration, noise, excessive temperatures & refrigerant leaks as required. f. Check unit voltage and record as required. g. Check unit operate and records as required. h. Check unit operating hours and record as required. i. Check condenser pressure and record as required. j. Check evaporator pressure and record as required. k. Check oil sump sight glass as required. I. Record chilled water inlet temperature. m. Record chilled water outlet temperature as required. n. Check condenser water inlet as required. o. Check condenser water outlet temperature as required. p. Check compressor starter contacts for abnormal wear as required. 8. Variable Frequency Drive: a. Check unit operation as required. b. Check fault history report as required. c. Check operation of manual bypass as required. d. Verify drive signal increase and decrease as required. e. Check and tighten all electrical connections as required. f. Check starter contacts for wear as required. 9. Computer Room Air Conditioning Units: a. Check all electrical wiring and connection as required. b. Check and replace filters as required. c. Check all electrical wiring and connections; tighten as required. City Council 26 — 105 8/4/2026 w'4 CITY OF SANTA ANA d. Check starter contactor surfaces for wear as required. e. Check compressor amps and record as required. f. Check sight glass for moisture level as required. g. Check operation of crankcase heater as required. h. Lubricate condenser fan motor and fan bearings as required. i. Check condition of condenser coil, clean as required. j. Check belts for wear, replace as required. k. Check and adjust compressor capacity controls as required. I. Lubricate indoor fan motor and bearings as required. m. Check humidifier for proper operation as required. 10. Boilers: a. Check boilers for proper operation as required. b. Check and use boiler viewport to check main burner flame as required. c. Turn off and secure boiler as required. d. Check boilers for any unusual noise or vibration as required. e. Inspect gaskets for any signs of leaks as required. f. Examine the venting system as required. g. Remove and / or inspect gas pilot assembly, reinstall in accordance according to factory specifications and tolerances. h. Check boiler circulating pumps for proper operation and lubricate as required. i. Check flame safeguard control for pilot and main flame ignition as required. j. Check operation of blower motor and circuitry as required. k. Check operation of gas valves and vents as required. I. Inspect and tighten all electrical connections as required m. Check and adjust all boiler limit pressure controls and running interlocks as required. n. Check operation and adjust low water controls as required. o. Check burner, pilot and main flame ignition as required. p. Check and oil combustion air fan as required. q. Check expansion tank and site glass as required r. Check and record all entering and leaving water temperatures and pressures as required. 11. Cooling Tower: a. Lock-out and Tag-out equipment as required. b. Check starter contacts for excessive wear as needed. c. Tighten all starter wire connections. d. Check gear reducer and couplings. e. Measure insulation resistance of equipment as required. f. Check fan balance and motor(s) amps. g. Clean and lubricate unit motor bearings and fan blades. h. Check operation of media and flow. i. Lubricate all dampers and linkages as necessary. 12. Chilled Water Pumps: a. Check pump and motor operation. b. Check fault history report as required. c. Check and operate bypass valves. d. Checks and verify strainers for optimum flow. e. Check and tighten all electrical connections as required. f. Check starter contacts for wear as required. g. Check and record motor amp. h. Lube and grease motor bearings as needed. City Council 26 — 106 8/4/2026 (9) CITY OF SANTA ANA 13. Johnson Controls (proprietary and Contractor must be able to subcontract this work if they do not have the certification necessary to perform this work, all parts and labor must be Johnson Controls): a. Inspect and repair NCU 1 to NCU 12 for optimum operations. b. Inspect and repair as needed 46 air handler controls. c. Inspect all damper motors controls and set points. d. Provide Johnson Control parts as-needed. e. Check and calibrate all safety and cut-out devices as required. f. Check and adjust programming as required. g. Inspect Energy Management System (EMS) data base and adjust as needed. 14. Shooting Range: a. Lock-out and Tag-out equipment as required. b. Check fan motor amps as required. c. Clean and lubricate components as required. d. Check operation of economy dampers as required. e. Check operation of static vane or dampers as required. f. Check operation of zone dampers as required. g. Check and adjust operating and safety controls as required. 15. Freezers and/or Refrigerators: a. Check all operation, electrical, condensers, evaporators and refrigeration. b. Check starter contactor surfaces for wear as required. c. Check compressor amps and record as required. d. Check sight glass for moisture level as required. e. Check operation of crankcase heater as required. f. Lubricate condenser fan motor and fan bearings as required. g. Check condition of condenser coils, clean as required. h. Check belts for wear, replace as required. i. Check and adjust compressor capacity controls as required. j. Lubricate indoor fan motor and bearings as required. 16. Variable Refrigerant Flow: a. Check air filters, clean or replace as required. b. Clean drain line to prevent algae or mold growth as required. c. Check condensate drain pan for any clogs to ensure water flows freely as required. d. Inspect blower fan blades for debris and clean as required. Ensure blades are balanced and not damaged. e. Check drain pump for debris and clean as required. f. Inspect refrigerant piping for cracks or leaks and ensure insulation surrounding pipng is in good condition as required. g. Inspect piping connections to the port connections on the box. VALUE ADDED RELATED SERVICES The Contractor may propose additional related services that the City has not specifically identified in this RFP to accomplish the stated goals of this RFP. Value added related services will be considered by the City and may be incorporated in the executed agreement. Additional work and locations may be added during the contract period. Additional work is any work outside of the regular recurring services specified herein. Upon request by the Project Manager, the Contractor shall provide a written quotation for any additional work/location(s) for approval. All labor rates City Council 26 — 107 8/4/2026 (9) CITY OF SANTA ANA shall align with submitted Cost Proposal. All parts and materials shall be charged to the City no more than 10% above the Contractor's cost. City Council 26 — 108 8/4/2026 EXHIBIT B City Council 26 — 109 8/4/2026 C. , I OF SANTA ANA ATTACHMENT A-1 SAMPLE FEE SCHEDULE REVISED 1 The purpose of the fee schedule k�for cost compansor and a base for the City to ensure fair pricing uro quotat►ons after contract execution. The fee schedule is not a guaranteed of maintenance work to the awarded contractor(s). Contractors are instructed to provide pricing for maintenance based on the scope of services and equipment listed for each location in this RFP The City is aware that the equipment list Is not comprehensive but to order to obtain consistent pricing from all proposers, please restrict your ;pricing to equipment listed in Exhibit 1-A. Do not include pricing for water treatment maintenance in Sample Fee Schedule 1. The City requests separate eater treatment prang to be provided in Schedule 2 from Contractors_ SAMPLE FEE SCHEDULE 1 Facility Name Monthly-Cost I Quarterly Cost I Bi-Annual Cost Annual Cast WATER FACILME5— BI-ANNUAL MAINTENANCE Cambridge Station 2736 N Cambridge St $ 875.00 Santa Ana, CA 92701 Crooke Station 730 E MemoR, Ln $ 425.00 Santa Ana, CA 92706 East Station 1730 S Santa Fe $ 440.00 Santa Ana, CA 92705 Garthe Station 2401 N Bristol St $ 1,690.00 Santa Ana. CA 92706 Walnut Pump Station 723 W Walnut St $ 950.00 Santa Ana CA 92701 West Pump Station 723 W Walnut St $ 450.00 Santa Arta. CA 9270 Well 32 28011 N Westwood $ 450.00 Santa Ana CA 92706 Wel 35 1718 N Sydney $ 440.00 Santa Ana CA 92706 Well 37 2007 W lrtcFadden Ave $ 440.00 Santa Ana CA 92704 Well 38 2736 N Cambridge St $ 440.00 Santa Arta, CA 92701 Well 40 $ 440.00 1753 E Fruit St TMS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL, PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 26 — 110 8/4/2026 '"" CITY OF SANTA ANA Santa Ana, CA 92701 Vvell Al. 907%N Flower St $"0.00 Santa Ana, CA 927031 GRAND CENTRAL ARTS CENTER—QUARTERLY AND ANNUAL MAINTENANCE Grand Central Arts Center 125 N Broadway' $3,400.00 IMW$3,850.00 Santa Ana C.+ 92701 SA.NTA ANA REGIONAL TRANSPORTATION CENTER SARTC —ANNUAL MAINTENANCE SARTC MEN 1000 E Santa Ana BI•,(d $3,800.00 Santa Ana CA 92701 SANTA ANA ZOQ—0UARTERLY MAINTENANCfE Santa Ana Zoo 1801 E Chestnut Ave $11,800.00 CZ-nnin Gnu ('❑ Qiir)i POLICE EAC-'ILITIES— MONTHLY, SEMI-ANNUAL, AND ANNUAL MAINTENANCE Police Department Administration Building and Police Jail 60 Civic Center Plaza $0.00 $3,300.00 $18,000.00 Santa Ana, CA 92701 62 Civic Center Plaza Santa Ana, CA. 92701 SUBTOTAL $0.00 11 515,200.00 $10,780.00 25,650.00 TOTAL $51,630.00 THIS FORrA MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL, PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City Council 26 — 111 8/4/2026 CITY OF SANTA ANA SAMPLE FEE .SCHEDULE 2-WATER TREATMENT ONLY Facilitv Name Fnfiinmpnt natailc Monthly CmSt City Hall 1 Hot Water Loop 20 Civic Center Plaza $300.00 Santa Arta CA 92701 City Hall- Ross Annex 1 Hot Water Loop 20 Civc Center Plaza $300.00 Santa Ana CA 9270*1 City Yard 1 Hot Water Loop 220 S Daisy Ave $300.00 Santa Ana, CA 92703 Grand Central,Arts Center 1 Evaporative Condenser, 1 Hot Water Loop, 1 Chill 125 N Broadway Water Loop $900.00 Santa Ana, CA 92701 Police Department 2 Cooling Towers, 1 Hot Water Loop, 1 Chill Water Administration Building and Loop Police.tail 50 Civic Center Plaza Santa Aria, CA 92701 $1,980.00 62 Civic Center Plaza Santa Aria- CA 92701 SARTC 1 Hot Water Loop_ 1 Chill Water Loop 1000 F Santa Ana Bhrd $540.00 Santa Ana, iCA Q1:r: TOTAL $ 4,320.00 "ON-CALL- LABOR AND VEHICLE Rates Regular time, hourly $190.00 Overtime, hourly $285.00 Truck ChargelTrip Fee(1 per project) $200.00 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE, City Council 26 — 112 8/4/2026 EXHIBIT C City Council 26 — 113 8/4/2026 Consultant shall procure and maintain for the duration of the agreement,the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Consultant shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability(CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. • Automobile Liability(AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of$1,000,000. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Consultant has no employees. Consultant attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. • Professional Liability(PL): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council,its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Consultant for City. 3. All required insurance policies: For any claims related to this contract, Consultant's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30)days prior written notice has been given to City. Ten (10) City Council 26 — 114 8/4/2026 days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention:Nadia Orozco, 20 Civic Center Plaza,M-11, Santa Ana, CA 92701. The name and location of the project or event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII,unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However,failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Consultant must purchase "extended reporting" coverage for a minimum of three(3)years after completion of work. Subcontractors Consultant shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements,including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. City Council 26 — 115 8/4/2026 Public Works Agency www.santa-ana.gov/pw Item # 27 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Resolution Requesting the California State Legislature to Amend Assembly Bill 645 Speed Safety System Pilot Program AGENDA TITLE Resolution Requesting the California State Legislature to Amend Assembly Bill 645 to Authorize the City of Santa Ana to Establish a Speed Safety System Pilot Program RECOMMENDED ACTION Adopt a Resolution requesting that the California State Legislature amend Assembly Bill 645 (Friedman) to authorize eligibility for the City of Santa Ana to establish and operate a Speed Safety System Pilot Program pending future Council approval. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REQUESTING THAT THE CALIFORNIA STATE LEGISLATURE AMEND ASSEMBLY BILL 645 (FRIEDMAN) TO AUTHORIZE THE CITY OF SANTA ANA TO ESTABLISH A SPEED SAFETY SYSTEM PILOT PROGRAM GOVERNMENT CODE 484308 APPLIES: No BACKGROUND AND DISCUSSION At the regular meeting of April 21, 2026, the City Council discussed a Councilmember- Requested Item (Exhibit 1) and directed staff to draft a resolution requesting the California State Legislature to amend Assembly Bill (AB) 645 authorizing and enabling Santa Ana to establish and implement a Speed Safety System Pilot Program. Enacted in 2023, AB 645 (Exhibit 2) authorized six (6) California jurisdictions to establish automated Speed Safety System Pilot Programs through January 1, 2032. In 2024, Senate Bill (SB) 1297 (Exhibit 3) expanded that authority to include the City of Malibu after the State Legislature determined Malibu faced unique roadway safety challenges warranting participation in the pilot program. Through the City's adopted policy and implementation framework, including the Vision Zero Action Plan, the General Plan Mobility Element, and the Capital Improvement Program (CIP), the City is investing significantly in street safety education, traffic infrastructure enhancements, and targeted enforcement to curb speeding and unsafe driving behaviors on the City's roadways. Despite these initiatives, excessive vehicle speed remains the primary factor in fatal and severe injury traffic collisions in Santa City Council 27 — 1 8/4/2026 Resolution Requesting Legislature to Amend Assembly Bill 645 Speed Safety System Pilot Program August 4, 2026 Page 2 Ana, a factor similarly experienced by communities throughout California. These factors, as well as several recent high-profile excessive speed-related crashes that resulted in multiple fatalities, prompted the City Council to direct staff to prepared a City Resolution (Exhibit 4) requesting authorization from the State Legislature to enable the City to participate in the pilot program. BACKGROUND On October 13, 2023, Governor Gavin Newsom signed Assembly Bill 645, establishing California's first Automated Speed Safety System Pilot Program. The Legislature found that excessive speed is a major contributing factor in fatal and serious injury collisions and that automated speed enforcement, when combined with engineering improvements and public education, can significantly reduce speeding, improve traffic safety, and prevent traffic-related fatalities and injuries. The Legislature further found that automated enforcement can improve consistency and fairness in traffic enforcement while reducing reliance on discretionary traffic stops. These findings form the policy basis for the pilot program. AB 645 authorizes only the Cities of Los Angeles, San Jose, Oakland, Glendale, Long Beach, and the City and County of San Francisco to establish pilot programs through January 1, 2032. Following the tragic deaths of four Pepperdine University students on Pacific Coast Highway in October 2023, the City of Malibu sought authority from the Legislature to establish its own automated speed enforcement (ASE) program. In September 2024, Governor Newsom signed Senate Bill 1297, authorizing Malibu to deploy up to five automated speed safety systems. In approving the legislation, the Legislature recognized Malibu's documented history of fatal and serious injury crashes, unique roadway characteristics, and limitations associated with traditional police enforcement. SB 1297 establishes a clear legislative precedent that additional California cities with demonstrated safety needs may be added to the pilot program through subsequent legislation. According to the California Office of Traffic Safety, Santa Ana ranks among California's highest population cities for pedestrian and bicyclist injury collisions. With population of over 310,000 residents, dense urban roadway network, adopted policy framework, and similar traffic safety challenges, Santa Ana is well-positioned to pursue similar legislative authority for a local ASE pilot program. This need is further intensified as a result of two recent fatal speed-related collisions in the City. In April 2025, five young adults were killed in a single-vehicle crash on Segerstrom Avenue after the vehicle lost control while traveling at excessive speeds (estimated over 70 mph) on a street segment with a posted speed limit of 40 miles per hour. Less than four months later, another fatal speed-related collision occurred approximately one-half mile away on Segerstrom Avenue near Bear Street that was City Council 27 — 2 8/4/2026 Resolution Requesting Legislature to Amend Assembly Bill 645 Speed Safety System Pilot Program August 4, 2026 Page 3 also attributable to reckless driving and excessive speed on a street segment with a posted speed limit of 40 miles per hour. These tragedies underscore the continuing fatality risks associated with excessive speeding and reinforce the need for additional speed management strategies beyond traditional enforcement. AUTOMATED SPEED ENFORCEMENT Automated Speed Safety Systems utilize radar or laser technology together with high- resolution cameras to detect speeding vehicles and photograph the rear license plate. Citations issued under AB 645 are civil, not criminal, in nature and include administrative review and appeal rights. Unlike traditional enforcement, automated systems provide continuous enforcement at locations with documented speeding and crash histories. Operation of the system and enforcement activities are managed by Public Works or Transportation agencies, not law enforcement agencies. If the City is authorized to establish a pilot program, the number and locations of Speed Safety Systems would be evaluated and recommended based on documented collision history, speeding data, statutory requirements, and engineering analysis. Any proposed camera locations would be presented to the City Council as part of a future implementation plan. AB 645 also contains robust privacy protections, including: • Capturing of rear license plate images only • Prohibition on facial recognition technology • Strict data retention requirements • Confidentiality of photographs and administrative records • Independent oversight and auditing requirements • Restrictions prohibiting data sharing except as required by law. AB 645 recognizes that traditional traffic enforcement has historically produced disparate impacts in some communities and identifies automated speed enforcement as a means of providing more consistent, objective, and predictable enforcement. The legislation also requires: • Public outreach • Public review of system policies • Civil liberties assessments • Privacy protections • Low-income fine reductions City Council 27 — 3 8/4/2026 Resolution Requesting Legislature to Amend Assembly Bill 645 Speed Safety System Pilot Program August 4, 2026 Page 4 • Diversion programs for qualifying individuals • Annual reporting regarding program effectiveness and equity. If authorized, participation in the pilot program would provide Santa Ana with an additional evidence-based safety tool that complements ongoing investments in roadway improvements. Early results from cities whose automated speed enforcement programs are either fully operational (San Francisco, 33 cameras) or actively enforcing (Oakland, 35 cameras) have shown approximately a 73% and 72% reduction, respectively, in excessive speeding (10 miles per hour or more over the posted speed limit) at camera locations. NEXT STEPS IF APPROVED If the City Council adopts the proposed Resolution, the next steps are: 1. Transmit the Resolution to Assemblymember Avelino Valencia, Senator Tom Umberg, the Governor's Office, the League of California Cities, and other appropriate legislative representatives requesting legislation to authorize Santa Ana's participation in the Speed Safety System Pilot Program. 2. Coordinate with the City's legislative advocates to support the introduction and advancement of legislation during the 2027 legislative session. 3. Monitor the progress of the legislation and provide periodic updates to the City Council regarding significant milestones. 4. If legislation is enacted, return to the City Council with a comprehensive implementation plan that includes: o A proposed Speed Safety System Use Policy; o A Speed Safety System Impact Report; o Public outreach and community engagement plan; o Recommended camera locations based on collision and speed data; • Procurement strategy and vendor selection; o Detailed capital, operating cost estimates and funding strategy, • Enforcement strategy; and o An implementation schedule consistent with AB 645 requirements. 5. Following City Council approval of the implementation plan, complete procurement, conduct the required public information campaign, install the systems, and begin the statutory 60-day warning period before issuing citations, as required by AB 645. If the Legislature adds Santa Ana to the Automated Speed Safety System Pilot Program, the City Council would still have full discretion to decide whether, and how, to implement a program through future approvals. City Council 27 — 4 8/4/2026 Resolution Requesting Legislature to Amend Assembly Bill 645 Speed Safety System Pilot Program August 4, 2026 Page 5 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act (CEQA) Guidelines, Section 15061(b)(3), the proposed pilot program is exempt from further review. Adoption of a Resolution requesting the California State Legislature to amend AB 645 to authorize the City of Santa Ana to establish a Speed Safety System Pilot Program has no potential to result in a direct or reasonably foreseeable indirect physical change to the environment. Any future implementation of an automated Speed Safety System would be subject to separate environmental review, as appropriate, prior to approval. ANTICIPATED FUTURE FISCAL IMPACT There is no immediate fiscal impact associated with this action. If the State Legislature amends Assembly Bill 645, adding Santa Ana to the Automated Speed Safety System Pilot Program, then staff will have to perform additional due diligence and develop comprehensive plans to implement a fully compliant program. Other cities participating in the pilot program identified the following costs: Long Beach Glendale Los Angeles Malibu Proposed Deployment 36 Cameras 18 Cameras 125 Cameras 5 Cameras Year 1 Start-up Costs $835,000 $900,000 $500,000 $2,086,895 Annual Operating Costs $1,630,000 $1,000,000 $7,950,000 $1,010,000 San Francisco San Jose Oakland Proposed Deployment 56 Cameras 66 Cameras 36 Cameras Year 1 Start-up Costs n/a n/a $450,000 Annual Operating Costs $3,100,000 $3,400,000 $2,500,000 Furthermore, staff would have to fully assess and determine staff impacts and enforcement costs. Staff has reviewed implementation efforts currently underway in participating peer cities to provide an initial assessment of implementation considerations for Santa Ana. Among the current California pilot jurisdictions, Long Beach and Glendale (both in the deployment phase) provide the strongest and most comparable implementation models for Santa Ana. Malibu provides the most current example of implementation costs. Both Long Beach and Glendale administer their programs through their Public Works/Traffic Engineering departments using a turnkey vendor model that includes camera equipment, maintenance, software, and enforcement processing. Based on information provided by these agencies, staff estimates that a future Santa Ana program, assuming six initial enforcement locations (12 cameras) as prioritized in the Vision Zero Plan, would have an initial start-up cost of approximately $2 million and City Council 27 — 5 8/4/2026 Resolution Requesting Legislature to Amend Assembly Bill 645 Speed Safety System Pilot Program August 4, 2026 Page 6 estimated annual operating costs of approximately $1.5 to $2.0 million, including vendor services, staffing, and administrative expenses. While these cities provide the most comparable implementation models for estimating program costs, neither city has available data for citation revenue but have indicated that citation revenue is expected to offset operating costs. San Francisco is currently the only California pilot jurisdiction reporting revenue from paid enforcement. The City of San Francisco has reported citation revenue of$1.2M in the first month of paid enforcement with a 56 camera system. Based on San Francisco's first month of paid enforcement, a six-location (12 camera) program in Santa Ana has the potential to generate $257,000 in the first month of enforcement if violation rates and collection rates were comparable. Actual revenues would depend on local traffic volumes, speeding behavior, payment rates, program maturity, and the effectiveness of the program in reducing speeding over time. The program's efficacy, if successful, will likely limits the City's ability to offset the on-going expenditures associated with the program. EXHIBIT(S) 1. Councilmember Bacerra Requested Item 2. Assembly Bill 645 Text 3. Senate Bill 1297 Text 4. Resolution No. 2026-XXX Submitted By: Rodolfo Rosas, P.E., Acting Executive Director of Public Works Agency Approved By: Alvaro Nunez, City Manager City Council 27 — 6 8/4/2026 Councilmember-Requested Item Report DATE April 21, 2026 TOPIC Resolution requesting that the State Legislature amend AB 645 to allow the City of Santa Ana to establish a Speed Safety System Pilot Program as soon as possible. COUNCILMEMBER-REQUESTED ITEM TITLE Discuss and consider directing the City Manager to direct City staff to draft and bring back a resolution for Council consideration that would be sent to Assemblymember Avelino Valencia and Senator Tom Umberg, requesting that the State Legislature amend AB 645 (Friedman) to allow the City of Santa Ana to establish a Speed Safety System Pilot Program as soon as possible. DISCUSSION State Assembly Bill AB 645 was approved on October 13, 2023 to permit selected cities to establish a Speed Safety Pilot Program to run until January 2032. The initial measure included six cities: Los Angeles, San Jose, Oakland, Glendale, Long Beach, and the City and County of San Francisco. AB 645 authorizes these six cities to establish a Speed Safety System Pilot Program if the system meets specified requirements. A speed safety system, as defined by AB 645, is "a fixed or mobile radar or laser system or any other electronic device that utilizes automated equipment to detect a violation of speed laws and obtains a clear photograph of a speeding vehicle's license plate." Automated enforcement technology, such as cameras and radar/laser sensors, are used to detect vehicles traveling over the speed limit and take a photo of the rear license plate to issue citations. The bill requires a participating city to adopt a Speed Safety System Use Policy and a Speed Safety System Impact Report before implementing the program. The bill requires the participating city to engage in a public information campaign at least 30 days before implementation of the program, including information relating to when the systems would begin detecting violations and where the systems would be located. The bill requires a participating city to issue warning notices rather than notices of violations for violations detected within the first 60 calendar days of the program. CITY ATTORNEY CITY MANAGER CITY CLERK Rnnia R C',anialhn Aluam Niina77 Iannifar I Hall City Council 20 CIVIC CENTER PLAZA-P.O. BOX 1988,M 3T-SAN7 TA ANA,CALIFORNIA 92702 8/4/2026 TELEPHONE(714)647-6900-FAX(714)647-6954-www.santa-ana.org Councilmember Requested Item Page 2 of 3 AB 645 designates all photographic or administrative records, not including data about the number of violations issued or the speeds at which they were issued for, made by a system as confidential, and only authorizes public agencies to use and allow access to these records for the purpose of enforcing these violations and assessing the overall impact of the use of speed safety systems. AB 645 requires a participating city to develop uniform guidelines for, among other things, the processing and storage of confidential information. The City of Los Angeles' adopted Speed Safety System Use Policy states: "Access to Processed or Appended Data, including Restricted Appended Data, by local and federal law enforcement or other government agencies is not allowed except in the unusual case of a court order, subpoena, or other legal requirement. Such legal requirements do not supersede the retention guidelines noted above. LADOT (Los Angeles Department of Transportation) and its Contractors will not share specific citation events with local external law enforcement agencies and will only provide data as required by law. In the event that the Contractor improperly shares, discloses, or otherwise distributes data, LADOT reserves the right to immediately terminate the contract." AB 645 specifies that any violation of a speed law recorded by a speed safety system authorized by these provisions is subject only to the provided civil penalties. The bill provides for the issuance of a notice of violation, an initial review, an administrative hearing, and an appeals process, as specified, for a violation under this program. The bill requires any program created pursuant to these provisions to offer a diversion program for indigent speed safety system violation recipients, as specified. The bill requires a city or city and county participating in the pilot program to submit a report to evaluate the speed safety system to determine the systems impact on street safety where the system is utilized. California cities not included in AB 645 are not permitted to use speed safety systems. Following the tragic deaths of four Pepperdine students in October 2023, the Malibu City Council urgently pursued the ability to install automated speed enforcement cameras along a scenic but dangerous 21-mile stretch of Pacific Coast Highway. On September 27, 2024, SB 1297 (Allen) was signed into law. SB 1297 authorizes the City of Malibu to establish a Speed Safety Pilot Program, similar to what was authorized in AB 645, to utilize up to 5 speed safety systems on Pacific Coast Highway for speed enforcement. On April 29, 2025, the Berkeley City Council adopted a resolution to send to Assemblymember Buffy Wicks and Senator Jesse Arreguin to request that the State Legislature amend AB 645 to allow the City of Berkeley to establish a Speed Safety Pilot Program. The City of Santa Ana has seen traffic collisions resulting in serious injuries or fatalities for pedestrians and bicyclists remain unacceptably high for a number of years. Santa Ana ranks 4th out of the 15 highest population cities in California in injury/fatality traffic collisions for bicyclists and 5th for pedestrians, according to the California Office of Traffic Safety, 2023. CITY ATTORNEY CITY MANAGER CITY CLERK Rnnia R C',anialhn Ali/Pm Niina77 lannifar I Hail City Council 20 CIVIC CENTER PLAZA-P.O. BOX 1988,M 3T-SJTA ANA, CALIFORNIA 92702 8/4/2026 TELEPHONE(714)647-6900-FAX(714)647-6954-www.santa-ana.org Councilmember Requested Item Page 3 of 3 On Saturday, April 5, 2025, a single-vehicle collision involving a tree on Segerstrom Avenue near Griset Place resulted in the loss of five lives. The vehicle was traveling westbound on Segerstrom Avenue, passing through the intersection with Townsend Street at a high rate of speed. The vehicle entered a bend in the road on Segerstrom Avenue and appeared to have lost control, striking a palm tree on the raised center median on the passenger side. Three females were ejected from the vehicle. The driver and two other passengers were trapped inside the vehicle and required extrication by OCFA using auto-extraction tools, commonly known as the "Jaws of Life." Despite lifesaving efforts, the driver and three passengers were pronounced deceased at the scene. Another passenger who had been transported to a local hospital succumbed to her injuries a few days later. Just over three months later, on July 31, 2025, and less than a half-mile away, a single-vehicle collision at Segerstrom Avenue and Bear Street resulted in one death and one injury when a vehicle was traveling westbound on Segerstrom Avenue from Bear Street at a high rate of speed and veered off the roadway, striking a tree and a cinder block wall. The City of Santa Ana has established policy and taken steps to use modern technology to support safety and enforcement. In 2024, the Santa Ana City Council adopted the Santa Ana Vision Zero Plan and its goal to eliminate traffic-related fatalities and serious injuries in Santa Ana by 2040. Our city is ideally situated to implement and benefit from a Speed Safety Pilot Program. In conjunction with education and traffic engineering improvements, a Speed Safety Pilot Program can significantly reduce speeding, improve traffic safety, and prevent traffic- related fatalities and injuries. Speed Safety Pilot Programs can also reduce the amount of and potential impacts of police traffic stops. This item seeks to urge the State Legislature to amend AB 645 to allow the City of Santa Ana to establish a Speed Safety Pilot Program before 2032. 1 therefore request that the City Council direct the City Manager to direct City staff to draft and bring back a resolution for Council consideration at the April 21 City Council meeting that would be sent to Assemblymember Avelino Valencia and Senator Tom Umberg, requesting that the State Legislature amend AB 645 (Friedman) to allow the City of Santa Ana to establish a Speed Safety System Pilot Program as soon as possible. EXHIBITS 1. Text of AB 645 2. Text of SB 1297 SUBMITTED BY Councilmember Phil Bacerra CITY ATTORNEY CITY MANAGER CITY CLERK Rnnia R C',anialhn Ali/Pm Niina77 lannifar I Hail City Council 20 CIVIC CENTER PLAZA-P.O. BOX 1988,M 3T-SJTA ANA, CALIFORNIA 92702 8/4/2026 TELEPHONE(714)647-6900-FAX(714)647-6954-www.santa-ana.org Bill Text-AB-645 Vehicles: speed safety system pilot program. https:Hleginfo.legislature.ca.gov/faces/biIlTextClient.xhtml?bill_i... �LMISUTIVE INFORMATION Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites AB-645 Vehicles: speed safety system pilot program. (2023-2024) SHARE THIS: _© Date Published: 10/16/2023 02:00 PM Assembly Bill No. 645 CHAPTER 808 An act to amend, repeal, and add Section 70615 of the Government Code, and to add and repeal Article 3 (commencing with Section 22425) of Chapter 7 of Division 11 of the Vehicle Code, relating to vehicles. Approved by Governor October 13, 2023. Filed with Secretary of State October 13, 2023. ] LEGISLATIVE COUNSEL'S DIGEST AB 645, Friedman. Vehicles: speed safety system pilot program. Existing law establishes a basic speed law that prohibits a person from driving a vehicle upon a highway at a speed greater than is reasonable or prudent given the weather, visibility, traffic, and highway conditions and in no event at a speed that endangers the safety of persons or property. This bill would authorize, until January 1, 2032, the Cities of Los Angeles, San Jose, Oakland, Glendale, and Long Beach, and the City and County of San Francisco to establish a Speed Safety System Pilot Program if the system meets specified requirements. The bill would require a participating city or city and county to adopt a Speed Safety System Use Policy and a Speed Safety System Impact Report before implementing the program, and would require the participating city or city and county to engage in a public information campaign at least 30 days before implementation of the program, including information relating to when the systems would begin detecting violations and where the systems would be utilized. The bill would require a participating city or city and county to issue warning notices rather than notices of violations for violations detected within the first 60 calendar days of the program. The bill would also require a participating city or city and county to develop uniform guidelines for, among other things, the processing and storage of confidential information. The bill would designate all photographic or administrative records, not including data about the number of violations issued or the speeds at which they were issued for, made by a system as confidential, and would only authorize public agencies to use and allow access to these records for specified purposes. This bill would specify that any violation of a speed law recorded by a speed safety system authorized by these provisions would be subject only to the provided civil penalties. The bill would, among other things, provide for the issuance of a notice of violation, an initial review, an administrative hearing, and an appeals process, as specified, for a violation under this program. The bill would require any program created pursuant to these provisions to offer a diversion program for indigent speed safety system violation recipients, as specified. The bill would require a city or city and county participating in the pilot program to submit a report to evaluate the speed safety system to determine the system's impact on street safety and economic impact on the communities where the system is utilized. Existing law establishes a $25 filing fee for specified appeals and petitions. City Council 27 — 10 8/4/2026 1 of 11 4/12/2026, 3:10 PM Bill Text-AB-645 Vehicles: speed safety system pilot program. https:Hleginfo.legislature.ca.gov/faces/biIlTextClient.xhtml?bill_i... This bill would require a $25 filing fee for an appeal challenging a notice of violation issued as a result of a speed safety system until January 1, 2032. Existing constitutional provisions require that a statute that limits the right of access to the meetings of public bodies or the writings of public officials and agencies be adopted with findings demonstrating the interest protected by the limitation and the need for protecting that interest. This bill would make legislative findings to that effect. This bill would make legislative findings and declarations as to the necessity of a special statute for the Cities of Los Angeles, San Jose, Oakland, Glendale, and Long Beach, and the City and County of San Francisco. Vote: majority Appropriation: no Fiscal Committee: yes Local Program: no THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 1.The Legislature finds and declares all of the following: (a) Speed is a major factor in traffic collisions that result in fatalities or injuries. (b) State and local agencies employ a variety of methods to reduce speeding, including traffic engineering, education, and enforcement. (c) Traffic speed enforcement is critical to efforts in California to reduce factors that contribute to traffic collisions that result in fatalities or injuries. (d) However, traditional enforcement methods have had a well-documented disparate impact on communities of color, and implicit or explicit racial bias in police traffic stops puts drivers of color at risk. (e) Additional tools, including speed safety systems, are available to assist cities and the state in addressing excessive speeding and speed-related crashes. (f) Speed safety systems offer a high rate of detection, and, in conjunction with education and traffic engineering, can significantly reduce speeding, improve traffic safety, and prevent traffic-related fatalities and injuries, including roadway worker fatalities. (g) Multiple speed safety system programs implemented in other states and cities outside of California have proven successful in reducing speeding and addressing traffic safety concerns. (h) The Transportation Agency's "CalSTA Report of Findings: AB 2363 Zero Traffic Fatalities Task Force;' issued in January 2020, concluded that international and domestic studies show that speed safety systems are an effective countermeasure to speeding that can deliver meaningful safety improvements, and identified several policy considerations that speed safety system program guidelines could consider. (i) In a 2017 study, the National Transportation Safety Board (NTSB) analyzed studies of speed safety system programs, and found they offered significant safety improvements in the forms of reduction in mean speeds, reduction in the likelihood of speeding more than 10 miles per hour over the posted speed limit, and reduction in the likelihood that a crash involved a severe injury or fatality. The same study recommended that all states remove obstacles to speed safety system programs to increase the use of this proven approach, and notes that programs should be explicitly authorized by state legislation without operational and location restrictions. (j) The National Highway Traffic Safety Administration (NHTSA) gives speed safety systems the maximum 5-star effectiveness rating. NHTSA issued speed enforcement camera systems operational guidelines in 2008, and is expected to release revised guidelines in 2021 that should further inform the development of state guidelines. (k) Speed safety systems can advance equity by improving reliability and fairness in traffic enforcement while making speeding enforcement more predictable, effective, and broadly implemented, all of which helps change driver behavior. (1) Enforcing speed limits using speed safety systems on streets where speeding drivers create dangerous roadway environments is a reliable and cost-effective means to prevent further fatalities and injuries. SEC.2. Section 70615 of the Government Code is amended to read: 70615.The fee for filing any of the following appeals to the superior court is twenty-five dollars ($25): City Council 27 — 11 8/4/2026 2 of 11 4/12/2026, 3:10 PM Bill Text-AB-645 Vehicles: speed safety system pilot program. https:Hleginfo.legislature.ca.gov/faces/biIlTextClient.xhtml?bill_i... (a) An appeal of a local agency's decision regarding an administrative fine or penalty under Section 53069.4. (b) An appeal under Section 40230 of the Vehicle Code of an administrative agency's decision regarding a parking violation. (c) An appeal under Section 99582 of the Public Utilities Code of a hearing officer's determination regarding an administrative penalty for fare evasion or a passenger conduct violation. (d) A petition under Section 186.35 of the Penal Code challenging a law enforcement agency's inclusion of a person's information in a shared gang database. (e) An appeal under Section 22428 of the Vehicle Code of a hearing officer's determination regarding a civil penalty for an automated speed violation, as defined in Section 22425 of the Vehicle Code. (f)This section shall remain in effect only until January 1, 2032, and as of that date is repealed. SEC.3. Section 70615 is added to the Government Code, to read: 70615.The fee for filing any of the following appeals to the superior court is twenty-five dollars ($25): (a) An appeal of a local agency's decision regarding an administrative fine or penalty under Section 53069.4. (b) An appeal under Section 40230 of the Vehicle Code of an administrative agency's decision regarding a parking violation. (c) An appeal under Section 99582 of the Public Utilities Code of a hearing officer's determination regarding an administrative penalty for fare evasion or a passenger conduct violation. (d) A petition under Section 186.35 of the Penal Code challenging a law enforcement agency's inclusion of a person's information in a shared gang database. (e) This section shall become operative on January 1, 2032. SEC. 4. Article 3 (commencing with Section 22425) is added to Chapter 7 of Division 11 of the Vehicle Code, to read: Article 3.Speed Safety System Pilot Program 22425. (a) As used in this article, the following definitions apply: (1) "Automated speed violation" means a violation of a speed law detected by a speed safety system operated pursuant to this article. (2) "Designated jurisdiction" means any of the Cities of Los Angeles, San Jose, Oakland, Glendale, or Long Beach, or the City and County of San Francisco. (3)A person is'indigent"if either of the following conditions is met: (A) The person meets the income criteria set forth in subdivision (b) of Section 68632 of the Government Code. (B) The person receives public benefits from a program listed in subdivision (a) of Section 68632 of the Government Code. (4) "Local department of transportation" means a designated jurisdiction's department of transportation or, if a designated jurisdiction does not have a department of transportation, their administrative division, including, but not limited to, a public works department that administers transportation and traffic matters under this code. (5)"School zone"means an area described by subdivision (b) of Section 40802. (6) "Speed safety system" or "system" means a fixed or mobile radar or laser system or any other electronic device that utilizes automated equipment to detect a violation of speed laws and obtains a clear photograph of a speeding vehicle's license plate. (b) (1) A designated jurisdiction may establish a program for speed enforcement that utilizes a speed safety cyctPm, to he operated by a Incal department of trancnnrtatinn, in the follnwin0 areay. City Council 27 — 12 8/4/2026 3 of 11 4/12/2026, 3:10 PM Bill Text-AB-645 Vehicles: speed safety system pilot program. https:Hleginfo.legislature.ca.gov/faces/biIlTextClient.xhtml?bill_i... (A) On a street meeting the standards of a safety corridor under Section 22358.7. (B) On a street a local authority has determined to have had a high number of incidents for motor vehicle speed contests or motor vehicle exhibitions of speed. For the purposes of this provision, a high number of incidents shall be calls for law enforcement to respond to the area for at least four separate incidences of a motor vehicle speed contest or motor vehicle exhibition of speed within the last two years before the placement of the speed safety system. (C) School zones, subject to subdivision (c). (2) The number of speed safety systems operated by a designated jurisdiction at any time shall be limited as follows: (A) For a jurisdiction with a population over 3,000,000, as determined by the United States Census Bureau in the 2020 Census, no more than 125 systems. (B) For a jurisdiction with a population between 800,000 and 3,000,000, inclusive, as determined by the United States Census Bureau in the 2020 Census, no more than 33 systems. (C) For a jurisdiction with a population of 300,000 up to 800,000, as determined by the United States Census Bureau in the 2020 Census, no more than 18 systems. (D) For a jurisdiction with a population of less than 300,000, as determined by the United States Census Bureau in the 2020 Census, no more than 9 systems. (3) A speed enforcement program developed pursuant to paragraph (1) shall place the speed safety systems in locations that are geographically and socioeconomically diverse. The designated jurisdiction shall describe how it has complied with this provision in the Speed Safety System Impact Report described in subdivision (h). (c) If a speed safety system is deployed in a school zone and the school zone has a higher posted speed limit when children are not present, a designated jurisdiction may only enforce the school zone speed limit up to one hour before the regular school session begins, 10 minutes after school begins, one hour during lunch period, and up to one hour after regular school session concludes. For these school zones, flashing beacons activated by a time clock, other automatic device, or manual activation shall be installed on a school zone sign and be active to indicate the times during which the school zone speed limit is enforced with a speed safety system. (d) A speed safety system may be utilized pursuant to subdivision (b) if the program meets all of the following requirements: (1) Clearly identifies the presence of the speed safety system by signs stating "Photo Enforced;' along with the posted speed limit no more than 500 feet before the placement of the system. The signs shall be visible to traffic traveling on the street from the direction of travel for which the system is utilized, and shall be posted at all locations as may be determined necessary by the Department of Transportation after consultation with the California Traffic Control Devices Committee. (2) Identifies the streets or portions of streets that have been approved for enforcement using a speed safety system and the hours of enforcement on the municipality's internet website, which shall be updated whenever the municipality changes locations of enforcement. (3) Ensures that the speed safety system is regularly inspected, but no less than once every 60 days, and certifies that the system is installed and operating properly. Each camera unit shall be calibrated in accordance with the manufacturer's instructions, and at least once per year by an independent calibration laboratory. Documentation of the regular inspection, operation, and calibration of the system shall be retained at least 180 days after the date on which the system has been permanently removed from use. (4) Utilizes fixed or mobile speed safety systems that provide real-time notification to the driver when violations are detected. (e) A speed safety system shall not be operated on any California state route, as defined in Section 231 of the Streets and Highways Code, including all freeways and expressways, United States highways, interstate highways, or any public road in unincorporated areas of any county where the Commissioner of the California Highway Patrol has full responsibility and primary jurisdiction for the administration and enforcement of the laws, and for the investigation of traffic accidents, pursuant to Section 2400. (f) Prior to enforcing speed laws utilizing speed safety systems, the designated jurisdiction shall do both of the City Council 27 — 13 8/4/2026 4 of 11 4/12/2026, 3:10 PM Bill Text-AB-645 Vehicles: speed safety system pilot program. https:Hleginfo.legislature.ca.gov/faces/biIlTextClient.xhtml?bill_i... following: (1) Administer a public information campaign for at least 30 calendar days prior to the commencement of the program, which shall include public announcements in major media outlets and press releases. The public information campaign shall include the draft Speed Safety System Use Policy pursuant to subdivision (g), the Speed Safety System Impact Report pursuant to subdivision (h), information on when systems will begin detecting violations, the streets, or portions of streets, where systems will be utilized, and the designated jurisdiction's internet website, where additional information about the program can be obtained. Notwithstanding the above, no further public announcement by the municipality shall be required for additional systems that may be added to the program. (2) (A) Issue warning notices rather than notices of violation for violations detected by the speed safety systems during the first 60 calendar days of enforcement under the program. If additional systems are utilized on additional streets after the initial program implementation, the designated jurisdiction shall issue warning notices rather than notices of violation for violations detected by the new speed safety systems during the first 60 calendar days of enforcement for the additional streets added to the program. (B) A vehicle's first violation within a designated jurisdiction for traveling 11 to 15 miles per hour over the posted speed limit shall be a warning notice. (g) The governing body of a designated jurisdiction shall adopt a Speed Safety System Use Policy before entering into an agreement regarding a speed safety system, purchasing or leasing equipment for a program, or implementing a program. The Speed Safety System Use Policy shall set forth the specific purpose for the system, the uses that are authorized, the rules and processes required to be followed by employees and contractors of the designated jurisdiction administering the system prior to its use, and the uses of the equipment and data collected that are prohibited. The policy shall identify the data or information that can be collected by the speed safety system and the individuals who can access or use the collected information, and the rules and processes related to the access, transfer, and use or use of the information. The policy shall also include provisions for protecting data from unauthorized access, data retention, public access, third-party data sharing, training, auditing, and oversight to ensure compliance with the Speed Safety System Use Policy. The Speed Safety System Use Policy shall be made available for public review, including, but not limited to, by posting it on the designated jurisdiction's internet website at least 30 calendar days prior to adoption by the governing body of the designated jurisdiction. (h) (1) The governing body of the designated jurisdiction also shall approve a Speed Safety System Impact Report prior to implementing a program. The Speed Safety System Impact Report shall include all of the following information: (A) Assessment of potential impact of the speed safety system on civil liberties and civil rights and any plans to safeguard those public rights. (B) Description of the speed safety system and how it works. (C) Fiscal costs for the speed safety system, including program establishment costs, ongoing costs, and program funding. (D) If potential deployment locations of systems are predominantly in low-income neighborhoods, a determination of why these locations experience high fatality and injury collisions due to unsafe speed. (E) Locations where the system may be deployed and traffic data for these locations, including the address of where the cameras will be located. (F) Proposed purpose of the speed safety system. (2) The Speed Safety System Impact Report shall be made available for public review at least 30 calendar days prior to adoption by the governing body at a public hearing. (3) The governing body of the designated jurisdiction shall consult and work collaboratively with relevant local stakeholder organizations, including racial equity, privacy protection, and economic justice groups, in developing the Speed Safety System Use Policy and Speed Safety System Impact Report. (i) The designated jurisdiction shall develop uniform guidelines, consistent with the provisions of this section, for both of the following: (1)The screening and issuing of notices of violation. City Council 27 — 14 8/4/2026 5 of 11 4/12/2026, 3:10 PM Bill Text-AB-645 Vehicles: speed safety system pilot program. https:Hleginfo.legislature.ca.gov/faces/biIlTextClient.xhtml?bill_i... (2) The processing and storage of confidential information and procedures to ensure compliance with confidentiality requirements. (j) Notices of violation issued pursuant to this section shall include a clear photograph of the license plate and rear of the vehicle only, identify the specific section of the Vehicle Code violated, the camera location, and the date and time when the violation occurred. Notices of violation shall exclude images of the rear window area of the vehicle. (k) The photographic evidence stored by a speed safety system does not constitute an out-of-court hearsay statement by a declarant under Division 10 (commencing with Section 1200) of the Evidence Code. (1) (1) Notwithstanding any provision of the California Public Records Act, or any other law, photographic or administrative records made by a system shall be confidential. Public agencies shall use and allow access to these records only for the purposes authorized by this article or to assess the impacts of the system. Data about the number of violations issued and the speeds at which they were issued is not considered an administrative record required not to be disclosed by this section. (2) Confidential information obtained from the Department of Motor Vehicles for the administration of speed safety systems and enforcement of this article shall be held confidential, and shall not be used for any other purpose. Designated jurisdictions agents shall establish procedures to protect the confidentiality of these records consistent with Section 1808.47. (3) Except for court records described in Section 68152 of the Government Code, or as provided in paragraph (4), the confidential records and evidence described in paragraphs (1) and (2) may be retained for up to 60 days after final disposition of the notice of violation. The designated jurisdiction may retain information that a vehicle has been cited and fined for a violation for up to three years. The municipality may adopt a retention period of less than 60 days in the Speed Safety System Use Policy. Administrative records described in paragraph (1) may be retained for up to 120 days after final disposition of the notice of violation. Notwithstanding any other law, the confidential records and evidence shall be destroyed in a manner that maintains the confidentiality of any person included in the record or evidence. (4) Photographic evidence that is obtained from a speed safety system that does not result in the issuance of a notice of violation shall be destroyed within five business days after the photograph was first made. The use of facial recognition technology in conjunction with a speed safety system shall be prohibited. (5) Information collected and maintained by a designated jurisdiction to administer a program shall only be used to administer the program, and shall not be disclosed to any other persons, including, but not limited to, any other state or federal government agency or official for any other purpose, except as required by state or federal law, court order, or in response to a subpoena in an individual case or proceeding. (m) Notwithstanding subdivision (1), the registered owner or an individual identified by the registered owner as the driver of the vehicle at the time of the alleged violation shall be permitted to review and obtain a copy of the photographic evidence of the alleged violation. (n) A contract between the designated jurisdiction and a manufacturer or supplier of speed safety systems shall allow the local authority to purchase materials, lease equipment, and contract for processing services from the manufacturer or supplier based on the services rendered on a monthly schedule or another schedule agreed upon by the municipality and contractor. The contract shall not allow for payment or compensation based on the number of notices of violation issued, or as a percentage of revenue generated, from the use of the system. The contract shall include a provision that all data collected from the speed safety systems is confidential, and shall prohibit the manufacturer or supplier of the contracted speed safety system from sharing, repurposing, or monetizing collected data, except as specifically authorized in this article. The designated jurisdiction shall oversee, maintain control, and have the final decision over all enforcement activities, including the determination of when a notice of violation should be issued. (o) Notwithstanding subdivision (n), a designated jurisdiction may contract with a vendor for the processing of notices of violation after an employee of a designated jurisdiction has issued a notice of violation. The vendor shall be a separate legal and corporate entity from, and not related to or affiliated in any manner with, the manufacturer or supplier of speed safety systems used by the designated jurisdiction. Any contract between the designated jurisdiction and a vendor to provide processing services may include a provision for the payment of compensation based on the number of notices of violation processed by the vendor. (p) (1) A speed safety system at a specific location shall be operated for no more than 18 months after City Council 27 — 15 8/4/2026 6 of 11 4/12/2026, 3:10 PM Bill Text-AB-645 Vehicles: speed safety system pilot program. https:Hleginfo.legislature.ca.gov/faces/biIlTextClient.xhtml?bill_i... (A) A reduction in the 85th percentile speed of vehicles compared to data collected before the system was in operation. (B) A 20-percent reduction in vehicles that exceed the posted speed limit by 10 miles per hour or more compared to data collected before the system was in operation. (C) A 20-percent reduction in the number of violators who received two or more violations at the location since the system became operational. (2) (A) Paragraph (1) does not apply if a designated jurisdiction adds traffic-calming measures to the street. "Traffic-calming measures"include, but are not limited to, all of the following: (i) Bicycle lanes. (ii) Chicanes. (iii) Chokers. (iv) Curb extensions. (v) Median islands. (vi) Raised crosswalks. (vii) Road diets. (viii) Roundabouts. (ix) Speed humps or speed tables. (x) Traffic circles. (xi) Flashing beacons for school zone speed limits. (B) A designated jurisdiction may continue to operate a speed safety system with a fixed or mobile vehicle speed feedback sign while traffic-calming measures are being planned or constructed, but shall halt their use if construction has not begun within two years. (3) If the percentage of violations has not decreased by the metrics identified pursuant to paragraph (1) within one year after traffic-calming measures have completed construction, a designated jurisdiction shall either construct additional traffic-calming measures or cease operation of the system on that street. (q) The speed safety system, to the extent feasible, shall be angled and focused so as to only capture photographs of speeding violations and shall not capture identifying images of other drivers, vehicles, or pedestrians. (r) Notwithstanding subdivision (c) of Section 21455.6, the designated jurisdictions listed herein may use automated enforcement systems and photo radar for speed enforcement consistent with this article. 22426. (a) Notwithstanding any other law, a violation of any speed law pursuant to this chapter that is recorded by a speed safety system authorized pursuant to Section 22425 shall be subject only to a civil penalty, as provided in subdivision (c), and shall not result in the department suspending or revoking the privilege of a violator to drive a motor vehicle or in a violation point being assessed against the violator. (b) The speed safety system shall capture images of the rear license plate of vehicles that are traveling 11 miles per hour or more over the posted speed limit and notices of violation shall only be issued to registered owners of those vehicles based on that evidence. (c)A civil penalty shall be assessed as follows: (1) Fifty dollars ($50) for driving at a speed of 11 to 15 miles per hour over the posted speed limit. (2) One hundred dollars ($100) for driving at a speed of 16 to 25 miles per hour over the posted speed limit. (3) Two hundred dollars ($200) for driving at a speed of 26 miles per hour or more over the posted speed limit, unless paragraph (4) applies. (4) Five hundred dollars ($500) for driving at a speed of 100 miles per hour or more. City Council 27 — 16 8/4/2026 7 of 11 4/12/2026, 3:10 PM Bill Text-AB-645 Vehicles: speed safety system pilot program. https:Hleginfo.legislature.ca.gov/faces/biIlTextClient.xhtml?bill_i... (d) A civil penalty shall not be assessed against an authorized emergency vehicle. (e) The notice of violation shall be in writing and issued to the registered owner of the vehicle within 15 calendar days of the date of the violation. The notice of violation shall include all of the following information: (1) The violation, including reference to the speed law that was violated, the speed of the vehicle, the speed limit for the road on which the violation occurred, and verification of the most recent calibration of the system in accordance with paragraph (3) of subdivision (d) of Section 22425. (2)The date, approximate time, and location where the violation occurred. (3)The vehicle license number and the name and address of the registered owner of the vehicle. (4) A statement that payment is required to be made no later than 30 calendar days from the date of mailing of the notice of violation, or that the violation may be contested pursuant to Section 22427. (5)The amount of the civil penalty due for that violation and the procedures for the payment of the civil penalty or for contesting the notice of violation. (6) An affidavit of nonliability, and information of what constitutes nonliability, information as to the effect of executing the affidavit, and instructions for returning the affidavit to the processor. If the affidavit of nonliability is returned to the processing agency within 30 calendar days of the mailing of the notice of violation, together with proof of a written lease or rental agreement between a bona fide rental company, as defined in Section 1939.01 of the Civil Code, or a personal vehicle sharing program, as defined in Section 11580.24 of the Insurance Code, and its customer that identifies the renter or lessee, the processing agency shall serve or mail a notice of violation to the renter or lessee identified in the affidavit of nonliability. If the affidavit of nonliability is returned to the processing agency within 30 calendar days of the mailing of the notice of violation, together with proof of a copy of a police report indicating the vehicle had been stolen at the time of the violation, the processing agency shall not subject the registered owner to a civil violation. (7)A proof of service consistent with Section 1013a of the Code of Civil Procedure. (f) Mobile radar or laser systems shall not be used until at least two years after the installation of the first fixed radar or laser system unless the mobile radar or laser system is kept at a fixed location. (g) (1) Revenues derived from any program utilizing a speed safety system for speed limit enforcement shall first be used to recover program costs. Program costs include, but are not limited to, the construction of traffic- calming measures for the purposes of complying with subdivision (p) of Section 22425, the installation of speed safety systems, the adjudication of violations, and reporting requirements as specified in this section. (2) Jurisdictions shall maintain their existing commitment of local funds for traffic-calming measures in order to remain authorized to participate in the pilot program, and shall annually expend not less than the annual average of expenditures for traffic-calming measures during the 2016-17, 2017-18, and 2018-19 fiscal years. For purposes of this subdivision, in calculating average expenditures on traffic-calming measures, restricted funds that may not be available on an ongoing basis, including those from voter-approved bond issuances or tax measures, shall not be included. Any excess revenue shall be used for traffic-calming measures within three years of the end of the fiscal year in which the excess revenue was received. If traffic-calming measures are not planned or constructed after the third year, excess revenue shall revert to the Active Transportation Program established pursuant to Chapter 8 (commencing with Section 2380) of the Streets and Highways Code, to be allocated by the California Transportation Commission pursuant to Section 2381 of the Streets and Highways Code. (h) A person shall not be accessed a civil penalty if they are subject to criminal penalties for the same act. (i) A speed safety system may only be in operation for five years, or until January 1, 2032, whichever date is sooner. 22427. (a) No later than 30 calendar days from the date of mailing of a notice of violation, the recipient may request an initial review of the notice by the issuing agency. The request may be made by telephone, in writing, electronically, or in person. There shall be no charge for this review. If, following the initial review, the issuing agency is satisfied that the violation did not occur, or that extenuating circumstances make cancellation of the notice of violation appropriate in the interest of justice, the issuing agency shall cancel the notice of violation. The issuing agency shall advise the processing agency, if any, of the cancellation. The issuing agency or the processing agency shall mail the results of the initial review to the person contesting the notice within 60 days of City Council 27 — 17 8/4/2026 8 of 11 4/12/2026, 3:10 PM Bill Text-AB-645 Vehicles: speed safety system pilot program. https:Hleginfo.legislature.ca.gov/faces/biIlTextClient.xhtml?bill_i... receipt of the recipient's request for an initial review, and, if cancellation of the notice does not occur following that review, include a reason for that denial, notification of the ability to request an administrative hearing, and notice of the procedures adopted by the designated jurisdiction for the administrative hearing, including for waiving prepayment of the civil penalty based upon an inability to pay pursuant to paragraph (2) of subdivision (b). (b) (1) If the person contesting the notice of violation is dissatisfied with the results of the initial review, the person may, no later than 21 calendar days following the mailing of the results of the issuing agency's initial review, request an administrative hearing of the violation. The request may be made by telephone, in writing, electronically, or in person. (2) The person requesting an administrative hearing shall pay the amount of the civil penalty to the processing agency. The issuing agency shall adopt a written procedure to allow a person to request an administrative hearing without payment of the civil penalty upon satisfactory proof of an inability to pay the amount due. (3) The administrative hearing shall be held within 90 calendar days following the receipt of a request for an administrative hearing. The person requesting the hearing may request one continuance, not to exceed 21 calendar days. (c)The administrative hearing process shall include all of the following: (1) The person requesting a hearing shall have the choice of a hearing upon written declaration, video conference, or in person. An in-person hearing shall be conducted within the jurisdiction of the issuing agency. (2) If the person requesting a hearing is an unemancipated minor, that person shall be permitted to appear at a hearing or admit responsibility for the automated speed violation without the appointment of a guardian. The processing agency may proceed against the minor in the same manner as against an adult. (3) The administrative hearing shall be conducted in accordance with written procedures established by the issuing agency and approved by the governing body or chief executive officer of the issuing agency. The hearing shall provide an independent, objective, fair, and impartial review of contested automated speed violations. (4) (A) The issuing agency's governing body or chief executive officer of the designated jurisdiction shall appoint or contract with qualified independent examiners or administrative hearing providers that employ qualified independent examiners to conduct the administrative hearings. Examiners shall demonstrate the qualifications, training, and objectivity necessary to conduct a fair and impartial review, and shall meet the minimum requirements specified in subparagraph (B). The examiner shall be separate and independent from the notice of violation issuing and processing functions. An examiner's continued employment, performance evaluation, compensation, and benefits shall not, directly or indirectly, be linked to the amount of civil penalties upheld by the examiner or the number or percentage of violations upheld by the examiner. (B) (i) Examiners shall have a minimum of 20 hours of training. The examiner, unless an employee of the designated jurisdiction, is responsible for the costs of the training. The issuing agency may reimburse the examiner for those costs. Training may be provided through any of the following: (I) An accredited college or university. (II) A program conducted by the Commission on Peace Officer Standards and Training. (III) A program conducted by the American Arbitration Association or a similar organization. (IV) Any program approved by the governing body or chief executive officer of the issuing agency, including a program developed and provided by, or for, the agency. (ii) Training programs shall include topics relevant to the administrative hearing, including, but not limited to, applicable laws and regulations, enforcement procedures, due process, evaluation of evidence, hearing procedures, and effective oral and written communication. Upon the approval of the governing body or chief executive officer of the issuing agency, up to 12 hours of relevant experience may be substituted for up to 12 hours of training. Up to eight hours of the training requirements described in this subparagraph may be credited to an individual, at the discretion of the governing body or chief executive officer of the issuing agency, based upon training programs or courses described in this subparagraph that the individual attended within the last five years. (5) The employee of the designated jurisdiction who issues a notice of violation shall not be required to participate in an administrative hearing. To establish a violation, the issuing agency shall not be required to City Council 27 — 18 8/4/2026 9 of 11 4/12/2026, 3:10 PM Bill Text-AB-645 Vehicles: speed safety system pilot program. https:Hleginfo.legislature.ca.gov/faces/biIlTextClient.xhtml?bill_i... produce any evidence other than, in proper form, the notice of violation or copy thereof, including the photograph of the vehicle's license plate, and information received from the Department of Motor Vehicles identifying the registered owner of the vehicle. The documentation in proper form shall be prima facie evidence of the violation. If the designated jurisdiction meets its initial burden the recipient of the notice of violation may present any evidence and argument in defense. (6) The examiner's final decision following the administrative hearing may be personally delivered to the person by the examiner or sent by first-class mail within 60 days of the date of the conclusion of the administrative hearing. (7) Following a determination by the examiner that a person has committed the violation, the examiner may, consistent with the written guidelines established by the issuing agency, allow payment of the civil penalty in installments, or an issuing agency may allow for deferred payment or payments in installments, if the person provides evidence satisfactory to the examiner or the issuing agency, as the case may be, of an inability to pay the civil penalty in full. If authorized by the governing body of the issuing agency, the examiner may permit the performance of community service in lieu of payment of the civil penalty. (8) If a notice of violation is dismissed following an administrative hearing, any civil penalty, if paid, shall be refunded by the issuing agency within 30 days. 22428. (a) Within 30 days after personal delivery or mailing of the final decision described in subdivision (c) of Section 22427, the contestant may seek review by filing an appeal to the superior court, where the case shall be heard de novo, except that the contents of the processing agency's file in the case on appeal shall be lodged by the designated agency at the designated agency's expense and be received into evidence. A copy of the notice of violation shall be admitted into evidence as prima facie evidence of the facts stated in the notice. A copy of the notice of appeal shall be served in person or by certified first-class mail with return receipt upon the processing agency by the appellant. For purposes of computing the 30-day period, Section 1013 of the Code of Civil Procedure shall be applicable. A proceeding under this subdivision is a limited civil case. (b) The fee for filing the notice of appeal shall be as provided in Section 70615 of the Government Code. Upon receipt of the notice of appeal, the designated jurisdiction shall lodge its administrative record for the case with the court within 15 calendar days. The court shall notify the appellant of the appearance date by mail or personal delivery. The court shall retain the fee under Section 70615 of the Government Code regardless of the outcome of the appeal. If the appellant prevails, this fee and any payment of the civil penalty shall be promptly refunded by the issuing agency in accordance with the judgment of the court. (c) The conduct of the hearing on appeal under this section is a subordinate judicial duty that may be performed by a commissioner or other subordinate judicial officer at the direction of the presiding judge of the court. (d) If a notice of appeal of the examiner's decision is not filed within the period set forth in subdivision (a), the decision shall be deemed final. (e) If the civil penalty has not been paid and the final decision is adverse to the appellant, the processing agency may, promptly after the decision becomes final, proceed to collect the civil penalty under Section 22426. 22429. (a) A designated jurisdiction shall offer a diversion program for indigent speed safety system violation recipients, to perform community service in lieu of paying the penalty for a speed system violation. (b) A designated jurisdiction shall offer the ability for indigent speed safety system violation recipients to pay applicable fines and penalties over a period of time under a payment plan with monthly installments of no more than twenty-five dollars ($25) and shall limit the processing fee to participate in a payment plan to five dollars ($5) or less. (c) Notwithstanding subdivisions (a) and (b), a designated jurisdiction shall reduce the applicable fines and penalties by 80 percent for indigent persons, and by 50 percent for individuals up to 250 percent above the federal poverty level. (d) The person may demonstrate that they are indigent or make up to 250 percent above the poverty level or less by providing either of the following information, as applicable: (1) Proof of income from a pay stub or another form of proof of earnings, such as a bank statement, that shows that the person meets the income criteria set forth in subdivision (b) of Section 68632 of the Government Code, subject to review and approval by the processing agency or its designee. The processing agency or its designee City Council 27 — 19 8/4/2026 10 of 11 4/12/2026, 3:10 PM Bill Text-AB-645 Vehicles: speed safety system pilot program. https:Hleginfo.legislature.ca.gov/faces/biIlTextClient.xhtml?bill_i... (2) Proof of receipt of benefits under the programs described in subdivision (a) of Section 68632 of the Government Code, including, but not limited to, an electronic benefits transfer card or another card, subject to review and approval by the processing agency. The processing agency or its designee shall not unreasonably withhold its approval. 22430. Any designated jurisdiction that used speed safety systems shall, on or before March 1 of the fifth year in which the system has been implemented, submit to its governing body and the transportation committees of the Legislature, consistent with Section 9795 of the Government Code, an evaluation of the speed safety system in their respective jurisdictions to determine the system's impact on street safety and the system's economic impact on the communities where the system is utilized. The report shall be made available on the internet websites of the respective jurisdictions and shall include all of the following information: (a) Data, at least three months before and at least six months after implementation of each system, on the number and proportion of vehicles speeding from 11 to 15 miles per hour over the legal speed limit, inclusive, from 16 to 25 miles per hour over the legal speed limit, inclusive, 26 miles per hour over the legal speed limit, and for every violator traveling at a speed of 100 miles per hour or greater. Data shall also be collected on the average speed of vehicles and 85th percentile speed of vehicles. To the extent feasible, the data should be collected at the same time of day, day of week, and location. (b) The number of notices of violation issued under the program by month and year, the corridors or locations where violations occurred, and the number of vehicles with two or more violations in a monthly period and a yearly period. (c) Data, before and after implementation of the system, on the number of traffic collisions that occurred where speed safety systems are used, relative to citywide data, and the transportation mode of the parties involved. The data on traffic collisions shall be categorized by collision type and injury severity, such as property damage only, complaint of pain, other visible injury, or severe or fatal injury. (d) The number of violations paid, the number of delinquent violations, and the number of violations for which an initial review is requested. For the violations in which an initial review was requested, the report shall indicate the number of violations that went to initial review, administrative hearing, and de novo hearing, the number of notices that were dismissed at each level of review, and the number of notices that were not dismissed after each level of review. (e) The costs associated with implementation and operation of the speed safety systems, and revenues collected by each jurisdiction. (f) A racial and economic equity impact analysis, developed in collaboration with local racial justice and economic equity stakeholder groups. The analysis shall include the number of notices of violations issued to indigent individuals, the number of notices of violations issued to individuals of up to 250 percent above the poverty line, and the number of violations issued to each ZIP Code. 22431.This article shall remain in effect only until January 1, 2032, and as of that date is repealed. SEC. 5. The Legislature finds and declares that Section 4 of this act, which adds Section 22425 to the Vehicle Code, imposes a limitation on the public's right of access to the meetings of public bodies or the writings of public officials and agencies within the meaning of Section 3 of Article I of the California Constitution. Pursuant to that constitutional provision, the Legislature makes the following findings to demonstrate the interest protected by this limitation and the need for protecting that interest: To protect the privacy interests of persons who are issued notices of violation under a speed safety systems pilot program, the Legislature finds and declares that the photographic or administrative records generated by the program shall be confidential, and shall be made available only to alleged violators and to governmental agencies solely for the purpose of enforcing these violations and assessing the impact of the use of speed safety systems, as required by this act. SEC.6.The Legislature finds and declares that a special statute is necessary and that a general statute cannot be made applicable within the meaning of Section 16 of Article IV of the California Constitution because of the unique circumstances with traffic speed enforcement in the Cities of Los Angeles, San Jose, Oakland, Glendale, and Long Beach, and the City and County of San Francisco. City Council 27 — 20 8/4/2026 11 of 11 4/12/2026, 3:10 PM Bill Text- SB-1297 The City of Malibu's speed safety system pilot... https:Hleginfo.legislature.ca.gov/faces/bilINavClient.xhtmI?bill_id... &fLMISUTIVE INFORMATION Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites SB-1297 The City of Malibu's speed safety system pilot program. (2023-2024) SHARE THIS: Date Published:09/30/2024 02:00 PM Senate Bill No. 1297 CHAPTER 631 An act to amend Section 70615 of the Government Code, and to add and repeal Article 4 (commencing with Section 22435) of Chapter 7 of Division 11 of the Vehicle Code, relating to vehicles. Approved by Governor September 27, 2024. Filed with Secretary of State September 27, 2024. ] LEGISLATIVE COUNSEL'S DIGEST SB 1297, Allen. The City of Malibu's speed safety system pilot program. Existing law authorizes, until January 1, 2032, the Cities of Los Angeles, San Jose, Oakland, Glendale, and Long Beach, and the City and County of San Francisco to establish a speed safety system pilot program if the system meets specified requirements. Existing law requires a participating city or city and county to adopt a Speed Safety System Use Policy and a Speed Safety System Impact Report before implementing the program, and requires the participating city or city and county to engage in a public information campaign at least 30 days before implementation of the program, including information relating to when the systems would begin detecting violations and where the systems would be utilized. Existing law requires a participating city or city and county to issue warning notices rather than notices of violations for violations detected within the first 60 calendar days of the program. Existing law also requires a participating city or city and county to develop uniform guidelines for, among other things, the processing and storage of confidential information. Existing law designates all photographic or administrative records, not including data about the number of violations issued or the speeds at which they were issued for, made by a system as confidential, and would only authorize public agencies to use and allow access to these records for specified purposes. This bill would authorize, until January 1, 2032, the City of Malibu to establish a similar program for speed enforcement that utilizes up to 5 speed safety systems on the Pacific Coast Highway. Existing law specifies that any violation of a speed law recorded by a speed safety system authorized by the Speed Safety System Pilot Program provisions would be subject only to the provided civil penalties. Existing law provides, among other things, for the issuance of a notice of violation, an initial review, an administrative hearing, and an appeals process, as specified, for a violation under this program. Existing law requires any program created pursuant to these provisions to offer a diversion program for indigent speed safety system violation recipients, as specified. Existing law requires a city or city and county participating in the pilot program to submit a report to evaluate the speed safety system to determine the system's impact on street safety and the economic impact on the communities where the system is utilized. Existing law requires revenues derived from any program to first be used to cover program costs, including, among other things, the construction of traffic-calming measures, as specified. City Council 27 — 21 8/4/2026 1 of 10 4/12/2026, 3:11 PM Bill Text- SB-1297 The City of Malibu's speed safety system pilot... https:Hleginfo.legislature.ca.gov/faces/bilINavClient.xhtmI?bill_id... This bill would require the City of Malibu to also implement the above provisions if it establishes the speed safety system program on the Pacific Coast Highway. The bill would additionally require the City of Malibu to enter into an agreement with the Department of Transportation regarding the use of any excess revenue for traffic-calming measures on the Pacific Coast Highway, in the City of Malibu. Existing law establishes a $25 filing fee for specified appeals and petitions. This bill would require a $25 filing fee for an appeal challenging a notice of violation issued as a result of the City of Malibu's speed safety system program until January 1, 2032. Existing constitutional provisions require that a statute that limits the right of access to the meetings of public bodies or the writings of public officials and agencies be adopted with findings demonstrating the interest protected by the limitation and the need for protecting that interest. This bill would make legislative findings to that effect. This bill would make legislative findings and declarations as to the necessity of a special statute for the City of Malibu. Vote: majority Appropriation: no Fiscal Committee: yes Local Program: no THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 1.The Legislature finds and declares all of the following: (a) On October 17, 2023, a driver speeding at 104 miles per hour on the Pacific Coast Highway (PCH) in the City of Malibu lost control of their vehicle and killed four university students standing on the side of the highway. (b) Since 2010, 59 people have been killed in vehicle accidents along the PCH in the City of Malibu. (c) Crash data from the Los Angeles County Sheriff's Department shows that, in 2023, there were 127 property- damage collisions, 93 injury collisions, and seven deaths in the City of Malibu. (d) The City of Malibu suffers uniquely from collisions. Over the past five years, the City of Malibu has had the highest number of fatalities and serious injuries resulting from vehicle crashes among similarly sized cities. Compared to all cities of every size, the City of Malibu is ranked 91st highest out of 482 cities despite being one of the smallest cities in the state. (e) The City of Malibu's traffic environment is uniquely hazardous with few sidewalks or separated bike lanes, limited parking, regionally popular beaches, and commercial establishments adjacent to a major highway with few safe ways to cross. (f)To address its traffic safety problem, the City of Malibu has contracted for additional traffic patrols from the Los Angeles County Sheriff's Department and, more recently, from the Department of the California Highway Patrol. (g) The City of Malibu would like to obtain additional traffic patrols and is willing to pay for them, but staffing shortages limit the ability of the Los Angeles County Sheriff's Department or the Department of the California Highway Patrol to provide them. SEC. 2. Section 70615 of the Government Code, as amended by Section 2 of Chapter 808 of the Statutes of 2023, is amended to read: 70615.The fee for filing any of the following appeals to the superior court is twenty-five dollars ($25): (a) An appeal of a local agency's decision regarding an administrative fine or penalty under Section 53069.4. (b) An appeal under Section 40230 of the Vehicle Code of an administrative agency's decision regarding a parking violation. (c) An appeal under Section 99582 of the Public Utilities Code of a hearing officer's determination regarding an administrative penalty for fare evasion or a passenger conduct violation. (d) A petition under Section 186.35 of the Penal Code challenging a law enforcement agency's inclusion of a person's information in a shared gang database. (e) An appeal under Section 22428 of the Vehicle Code of a hearing officer's determination regarding a civil City Council 27 — 22 8/4/2026 2 of 10 4/12/2026, 3:11 PM Bill Text- SB-1297 The City of Malibu's speed safety system pilot... https:Hleginfo.legislature.ca.gov/faces/bilINavClient.xhtmI?bill_id... penalty for an automated speed violation, as defined in Section 22425 of the Vehicle Code. (f) An appeal under Section 22438 of the Vehicle Code of a hearing officer's determination regarding a civil penalty for an automated speed violation, as defined in Section 22435 of the Vehicle Code. (g) This section shall remain in effect only until January 1, 2032, and as of that date is repealed. SEC. 3. Article 4 (commencing with Section 22435) is added to Chapter 7 of Division 11 of the Vehicle Code, to read: Article 4.The City of Malibu's Speed Safety Pilot Program 22435. (a) As used in this article, the following definitions apply: (1) "Automated speed violation" means a violation of a speed law detected by a speed safety system operated pursuant to this article. (2)"Designated jurisdiction"means the City of Malibu. (3)A person is"indigent"if either of the following conditions is met: (A) The person meets the income criteria set forth in subdivision (b) of Section 68632 of the Government Code. (B) The person receives public benefits from a program listed in subdivision (a) of Section 68632 of the Government Code. (4) "Local department of transportation" means the City of Malibu's department that administers transportation and traffic matters under this code. (5) "Speed safety system" or "system" means a fixed or mobile radar or laser system or any other electronic device that utilizes automated equipment to detect a violation of speed laws and obtains a clear photograph of a speeding vehicle's license plate. (b) The designated jurisdiction may establish a program for speed enforcement that utilizes up to five speed safety systems, to be operated by the local department of transportation, on the Pacific Coast Highway. (c) The speed safety system may be utilized pursuant to subdivision (b) if the program meets all of the following requirements: (1)The designated jurisdiction continues funding the additional traffic enforcement on the Pacific Coast Highway provided by the Department of the California Highway Patrol. (2) Clearly identifies the presence of the speed safety system by signs stating "Photo Enforced;' along with the speed limit signs with flashing beacons and speed feedback signs, no more than 500 feet before the placement of the system. The signs shall be visible to traffic traveling on the street from the direction of travel for which the system is utilized, and shall be posted at locations as may be determined necessary by the Department of Transportation after consultation with the California Traffic Control Devices Committee. (3) Identifies the street or portions of the street approved for enforcement using a speed safety system and the hours of enforcement on the municipality's internet website, which shall be updated whenever the municipality changes locations of enforcement. (4) Ensures that the speed safety system is regularly inspected no less than once every 60 days, and certifies that the system is installed and operating properly. Each camera unit shall be calibrated in accordance with the manufacturer's instructions, and at least once per year by an independent calibration laboratory. Documentation of the regular inspection, operation, and calibration of the system shall be retained for at least 180 days after the date on which the system has been permanently removed from use. (5) Utilizes fixed or mobile speed safety systems that provide real-time notification to the driver when violations are detected. (d) Prior to enforcing speed laws utilizing speed safety systems, the designated jurisdiction shall do both of the following: (1) Administer a public information campaign for at least 30 calendar days prior to the commencement of the pluYlaillcil 2 — 23 8/ /2026 City Coun 3 of 10 4/12/2026, 3:11 PM Bill Text- SB-1297 The City of Malibu's speed safety system pilot... https:Hleginfo.legislature.ca.gov/faces/bilINavClient.xhtmI?bill_id... information campaign shall include the draft Speed Safety System Use Policy pursuant to subdivision (e), the Speed Safety System Impact Report pursuant to subdivision (f), information on when systems will begin detecting violations, the street, or portions of the street, where systems will be utilized, and the designated jurisdiction's internet website, where additional information about the program can be obtained. Notwithstanding the above, no further public announcement by the municipality shall be required for additional systems that may be added to the program. (2) (A) Issue warning notices rather than notices of violation for violations detected by the speed safety system during the first 60 calendar days of enforcement under the program. (B) A vehicle's first violation for traveling 11 to 15 miles per hour over the posted speed limit shall be a warning notice. (e) The governing body of the designated jurisdiction shall adopt a Speed Safety System Use Policy before entering into an agreement regarding a speed safety system, purchasing or leasing equipment for a program, or implementing a program. The Speed Safety System Use Policy shall set forth the specific purpose for the system, the uses that are authorized, the rules and processes required to be followed by employees and contractors of the designated jurisdiction administering the system prior to its use, and the uses of the equipment and data collected that are prohibited. The policy shall identify the data or information that can be collected by the speed safety system and the individuals who can access or use the collected information, and the rules and processes related to the access, transfer, and use or use of the information. The policy shall also include provisions for protecting data from unauthorized access, data retention, public access, third-party data sharing, training, auditing, and oversight to ensure compliance with the Speed Safety System Use Policy. The Speed Safety System Use Policy shall be made available for public review, including, but not limited to, by posting it on the designated jurisdiction's internet website at least 30 calendar days prior to adoption by the governing body of the designated jurisdiction. (f) (1) The governing body of the designated jurisdiction shall approve a Speed Safety System Impact Report prior to implementing a program. The Speed Safety System Impact Report shall include all of the following information: (A) Assessment of the potential impact of the speed safety system on civil liberties and civil rights and any plans to safeguard those public rights. (B) Description of the speed safety system and how it works. (C) Fiscal costs for the speed safety system, including program establishment costs, ongoing costs, and program funding. (D) If potential deployment locations of systems are predominantly in low-income neighborhoods, a determination of why these locations experience high fatality and injury collisions due to unsafe speed. (E) Locations where the system may be deployed and traffic data for these locations, including the address where the cameras will be located. (F) Proposed purpose of the speed safety system. (2) The Speed Safety System Impact Report shall be made available for public review at least 30 calendar days prior to adoption by the governing body at a public hearing. (3) The governing body of the designated jurisdiction shall consult and work collaboratively with relevant local stakeholder organizations, including racial equity, privacy protection, and economic justice groups, in developing the Speed Safety System Use Policy and Speed Safety System Impact Report. (g) The designated jurisdiction shall develop uniform guidelines, consistent with the provisions of this section, for both of the following: (1)The screening and issuing of notices of violation. (2) The processing and storage of confidential information and procedures to ensure compliance with confidentiality requirements. (h) Notices of violation issued pursuant to this section shall include a clear photograph of the license plate and rear of the vehicle only, identify the specific section of the Vehicle Code violated, the camera location, and the date and time when the violation occurred. Notices of violation shall exclude images of the rear window area of City Council 27 — 24 8/4/2026 4 of 10 4/12/2026, 3:11 PM Bill Text- SB-1297 The City of Malibu's speed safety system pilot... https:Hleginfo.legislature.ca.gov/faces/bilINavClient.xhtmI?bill_id... the vehicle. (i) The photographic evidence stored by a speed safety system does not constitute an out-of-court hearsay statement by a declarant under Division 10 (commencing with Section 1200) of the Evidence Code. (j) (1) Notwithstanding any provision of the California Public Records Act, or any other law, photographic or administrative records made by a system shall be confidential. Public agencies shall use and allow access to these records only for the purposes authorized by this article or to assess the impacts of the system. Data about the number of violations issued and the speeds at which they were issued is not considered an administrative record required not to be disclosed by this section. (2) Confidential information obtained from the Department of Motor Vehicles for the administration of speed safety systems and enforcement of this article shall be held confidential, and shall not be used for any other purpose. Designated jurisdictions' agents shall establish procedures to protect the confidentiality of these records consistent with Section 1808.47. (3) Except for court records described in Section 68152 of the Government Code, or as provided in paragraph (4), the confidential records and evidence described in paragraphs (1) and (2) may be retained for up to 60 days after final disposition of the notice of violation. The designated jurisdiction may retain information that a vehicle has been cited and fined for a violation for up to three years. The municipality may adopt a retention period of less than 60 days in the Speed Safety System Use Policy. Administrative records described in paragraph (1) may be retained for up to 120 days after final disposition of the notice of violation. Notwithstanding any other law, the confidential records and evidence shall be destroyed in a manner that maintains the confidentiality of any person included in the record or evidence. (4) Photographic evidence that is obtained from a speed safety system that does not result in the issuance of a notice of violation shall be destroyed within five business days after the photograph was first made. The use of facial recognition technology in conjunction with a speed safety system shall be prohibited. (5) Information collected and maintained by a designated jurisdiction to administer a program shall only be used to administer the program, and shall not be disclosed to any other persons, including, but not limited to, any other state or federal governmental agency or official for any other purpose, except as required by state or federal law, court order, or in response to a subpoena in an individual case or proceeding. (k) Notwithstanding subdivision (j), the registered owner or an individual identified by the registered owner as the driver of the vehicle at the time of the alleged violation shall be permitted to review and obtain a copy of the photographic evidence of the alleged violation. (1) A contract between the designated jurisdiction and a manufacturer or supplier of speed safety systems shall allow the local authority to purchase materials, lease equipment, and contract for processing services from the manufacturer or supplier based on the services rendered on a monthly schedule or another schedule agreed upon by the municipality and contractor. The contract shall not allow for payment or compensation based on the number of notices of violation issued, or as a percentage of revenue generated, from the use of the system. The contract shall include a provision that all data collected from the speed safety system is confidential, and shall prohibit the manufacturer or supplier of the contracted speed safety system from sharing, repurposing, or monetizing collected data, except as specifically authorized in this article. The designated jurisdiction shall oversee, maintain control, and have the final decision over all enforcement activities, including the determination of when a notice of violation should be issued. (m) Notwithstanding subdivision (1), a designated jurisdiction may contract with a vendor for the processing of notices of violation after an employee of a designated jurisdiction has issued a notice of violation. The vendor shall be a separate legal and corporate entity from, and not related to or affiliated in any manner with, the manufacturer or supplier of speed safety systems used by the designated jurisdiction. Any contract between the designated jurisdiction and a vendor to provide processing services may include a provision for the payment of compensation based on the number of notices of violation processed by the vendor. (n) The speed safety system, to the extent feasible, shall be angled and focused so as to only capture photographs of speeding violations and shall not capture identifying images of other drivers, vehicles, or pedestrians. (o) Notwithstanding subdivision (c) of Section 21455.6, the designated jurisdiction listed herein may use automated enforcement systems and photographic radar for speed enforcement consistent with this article. City Council 27 — 25 8/4/2026 5 of 10 4/12/2026, 3:11 PM Bill Text- SB-1297 The City of Malibu's speed safety system pilot... https:Hleginfo.legislature.ca.gov/faces/bilINavClient.xhtmI?bill_id... a speed safety system authorized pursuant to Section 22435 shall be subject only to a civil penalty, as provided in subdivision (c), and shall not result in the department suspending or revoking the privilege of a violator to drive a motor vehicle or in a violation point being assessed against the violator. (b) The speed safety system shall capture images of the rear license plate of vehicles that are traveling it miles per hour or more over the posted speed limit and notices of violation shall only be issued to registered owners of those vehicles based on that evidence. (c)A civil penalty shall be assessed as follows: (1) Fifty dollars ($50) for driving at a speed of 11 to 15 miles per hour over the posted speed limit. (2) One hundred dollars ($100) for driving at a speed of 16 to 25 miles per hour over the posted speed limit. (3) Two hundred dollars ($200) for driving at a speed of 26 miles per hour or more over the posted speed limit, unless paragraph (4) applies. (4) Five hundred dollars ($500) for driving at a speed of 100 miles per hour or more. (d) A civil penalty shall not be assessed against an authorized emergency vehicle. (e) The notice of violation shall be in writing and issued to the registered owner of the vehicle within 15 calendar days of the date of the violation. The notice of violation shall include all of the following information: (1) The violation, including reference to the speed law that was violated, the speed of the vehicle, the speed limit for the road on which the violation occurred, and verification of the most recent calibration of the system in accordance with paragraph (4) of subdivision (c) of Section 22435. (2)The date, approximate time, and location where the violation occurred. (3)The vehicle license number and the name and address of the registered owner of the vehicle. (4) A statement that payment is required to be made no later than 30 calendar days from the date of mailing of the notice of violation, or that the violation may be contested pursuant to Section 22437. (5)The amount of the civil penalty due for that violation and the procedures for the payment of the civil penalty or for contesting the notice of violation. (6) An affidavit of nonliability, and information of what constitutes nonliability, information as to the effect of executing the affidavit, and instructions for returning the affidavit to the processor. If the affidavit of nonliability is returned to the processing agency within 30 calendar days of the mailing of the notice of violation, together with proof of a written lease or rental agreement between a bona fide rental company, as defined in Section 1939.01 of the Civil Code, or a personal vehicle sharing program, as defined in Section 11580.24 of the Insurance Code, and its customer that identifies the renter or lessee, the processing agency shall serve or mail a notice of violation to the renter or lessee identified in the affidavit of nonliability. If the affidavit of nonliability is returned to the processing agency within 30 calendar days of the mailing of the notice of violation, together with proof of a copy of a police report indicating the vehicle had been stolen at the time of the violation, the processing agency shall not subject the registered owner to a civil violation. (7)A proof of service consistent with Section 1013a of the Code of Civil Procedure. (f) Mobile radar or laser systems shall not be used until at least two years after the installation of the first fixed radar or laser system unless the mobile radar or laser system is kept at a fixed location. (g) (1) Revenues derived from any program utilizing a speed safety system for speed limit enforcement shall first be used to recover program costs. Program costs include, but are not limited to, the installation of speed safety systems, the adjudication of violations, and reporting requirements as specified in this section. (2) The designated jurisdiction shall maintain their existing commitment of local funds for traffic-calming measures in order to remain authorized to participate in the pilot program, and shall annually expend not less than the annual average of expenditures for traffic-calming measures during the 2016-17, 2017-18, and 2018- 19 fiscal years. For purposes of this subdivision, in calculating average expenditures on traffic-calming measures, restricted funds that may not be available on an ongoing basis, including those from voter-approved bond issuances or tax measures, shall not be included. The designated jurisdiction shall enter into an agreement with the Department of Transportation for the use of any excess revenue for traffic calming- measures on the Pacific Coast Highway, in the City of Malibu. Excess revenue shall be used for traffic-calming City Council 27 — 26 8/4/2026 6 of 10 4/12/2026, 3:11 PM Bill Text- SB-1297 The City of Malibu's speed safety system pilot... https:Hleginfo.legislature.ca.gov/faces/bilINavClient.xhtmI?bill_id... measures within three years of the end of the fiscal year in which the excess revenue was received. If traffic- calming measures are not planned or constructed after the third year, excess revenue shall revert to the Active Transportation Program established pursuant to Chapter 8 (commencing with Section 2380) of the Streets and Highways Code, to be allocated by the California Transportation Commission pursuant to Section 2381 of the Streets and Highways Code. (h) A person shall not be assessed a civil penalty if they are subject to criminal penalties for the same act. (i) A speed safety system may only be in operation for five years, or until January 1, 2032, whichever date is sooner. 22437. (a) No later than 30 calendar days from the date of mailing of a notice of violation, the recipient may request an initial review of the notice by the issuing agency. The request may be made by telephone, in writing, electronically, or in person. There shall be no charge for this review. If, following the initial review, the issuing agency is satisfied that the violation did not occur, or that extenuating circumstances make cancellation of the notice of violation appropriate in the interest of justice, the issuing agency shall cancel the notice of violation. The issuing agency shall advise the processing agency, if any, of the cancellation. The issuing agency or the processing agency shall mail the results of the initial review to the person contesting the notice within 60 days of receipt of the recipient's request for an initial review, and, if cancellation of the notice does not occur following that review, include a reason for that denial, notification of the ability to request an administrative hearing, and notice of the procedures adopted by the designated jurisdiction for the administrative hearing, including for waiving prepayment of the civil penalty based upon an inability to pay pursuant to paragraph (2) of subdivision (b). (b) (1) If the person contesting the notice of violation is dissatisfied with the results of the initial review, the person may, no later than 21 calendar days following the mailing of the results of the issuing agency's initial review, request an administrative hearing of the violation. The request may be made by telephone, in writing, electronically, or in person. (2) The person requesting an administrative hearing shall pay the amount of the civil penalty to the processing agency. The issuing agency shall adopt a written procedure to allow a person to request an administrative hearing without payment of the civil penalty upon satisfactory proof of an inability to pay the amount due. (3) The administrative hearing shall be held within 90 calendar days following the receipt of a request for an administrative hearing. The person requesting the hearing may request one continuance, not to exceed 21 calendar days. (c)The administrative hearing process shall include all of the following: (1) The person requesting a hearing shall have the choice of a hearing upon written declaration, video conference, or in person. An in-person hearing shall be conducted within the jurisdiction of the issuing agency. (2) If the person requesting a hearing is an unemancipated minor, that person shall be permitted to appear at a hearing or admit responsibility for the automated speed violation without the appointment of a guardian. The processing agency may proceed against the minor in the same manner as against an adult. (3) The administrative hearing shall be conducted in accordance with written procedures established by the issuing agency and approved by the governing body or chief executive officer of the issuing agency. The hearing shall provide an independent, objective, fair, and impartial review of contested automated speed violations. (4) (A) The issuing agency's governing body or chief executive officer of the designated jurisdiction shall appoint or contract with qualified independent examiners or administrative hearing providers that employ qualified independent examiners to conduct the administrative hearings. Examiners shall demonstrate the qualifications, training, and objectivity necessary to conduct a fair and impartial review, and shall meet the minimum requirements specified in subparagraph (B). The examiner shall be separate and independent from the notice of violation issuing and processing functions. An examiner's continued employment, performance evaluation, compensation, and benefits shall not, directly or indirectly, be linked to the amount of civil penalties upheld by the examiner or the number or percentage of violations upheld by the examiner. (B) (i) Examiners shall have a minimum of 20 hours of training. The examiner, unless an employee of the designated jurisdiction, is responsible for the costs of the training. The issuing agency may reimburse the examiner for those costs. Training may be provided through any of the following: (I) An accredited college or university. City Council 27 — 27 8/4/2026 7 of 10 4/12/2026, 3:11 PM Bill Text- SB-1297 The City of Malibu's speed safety system pilot... https:Hleginfo.legislature.ca.gov/faces/bilINavClient.xhtmI?bill_id... (II) A program conducted by the Commission on Peace Officer Standards and Training. (III) A program conducted by the American Arbitration Association or a similar organization. (IV) Any program approved by the governing body or chief executive officer of the issuing agency, including a program developed and provided by, or for, the agency. (ii) Training programs shall include topics relevant to the administrative hearing, including, but not limited to, applicable laws and regulations, enforcement procedures, due process, evaluation of evidence, hearing procedures, and effective oral and written communication. Upon the approval of the governing body or chief executive officer of the issuing agency, up to 12 hours of relevant experience may be substituted for up to 12 hours of training. Up to eight hours of the training requirements described in this subparagraph may be credited to an individual, at the discretion of the governing body or chief executive officer of the issuing agency, based upon training programs or courses described in this subparagraph that the individual attended within the last five years. (5) The employee of the designated jurisdiction who issues a notice of violation shall not be required to participate in an administrative hearing. To establish a violation, the issuing agency shall not be required to produce any evidence other than, in proper form, the notice of violation or copy thereof, including the photograph of the vehicle's license plate, and information received from the Department of Motor Vehicles identifying the registered owner of the vehicle. The documentation in proper form shall be prima facie evidence of the violation. If the designated jurisdiction meets its initial burden, the recipient of the notice of violation may present any evidence and argument in defense. (6) The examiner's final decision following the administrative hearing may be personally delivered to the person by the examiner or sent by first-class mail within 60 days of the date of the conclusion of the administrative hearing. (7) Following a determination by the examiner that a person has committed the violation, the examiner may, consistent with the written guidelines established by the issuing agency, allow payment of the civil penalty in installments, or an issuing agency may allow for deferred payment or payments in installments, if the person provides evidence satisfactory to the examiner or the issuing agency, as the case may be, of an inability to pay the civil penalty in full. If authorized by the governing body of the issuing agency, the examiner may permit the performance of community service in lieu of payment of the civil penalty. (8) If a notice of violation is dismissed following an administrative hearing, any civil penalty, if paid, shall be refunded by the issuing agency within 30 days. 22438. (a) Within 30 days after personal delivery or mailing of the final decision described in subdivision (c) of Section 22437, the contestant may seek review by filing an appeal to the superior court, where the case shall be heard de novo, except that the contents of the processing agency's file in the case on appeal shall be lodged by the designated agency at the designated agency's expense and be received into evidence. A copy of the notice of violation shall be admitted into evidence as prima facie evidence of the facts stated in the notice. A copy of the notice of appeal shall be served in person or by certified first-class mail with return receipt upon the processing agency by the appellant. For purposes of computing the 30-day period, Section 1013 of the Code of Civil Procedure shall be applicable. A proceeding under this subdivision is a limited civil case. (b) The fee for filing the notice of appeal shall be as provided in Section 70615 of the Government Code. Upon receipt of the notice of appeal, the designated jurisdiction shall lodge its administrative record for the case with the court within 15 calendar days. The court shall notify the appellant of the appearance date by mail or personal delivery. The court shall retain the fee under Section 70615 of the Government Code regardless of the outcome of the appeal. If the appellant prevails, this fee and any payment of the civil penalty shall be promptly refunded by the issuing agency in accordance with the judgment of the court. (c) The conduct of the hearing on appeal under this section is a subordinate judicial duty that may be performed by a commissioner or other subordinate judicial officer at the direction of the presiding judge of the court. (d) If a notice of appeal of the examiner's decision is not filed within the period set forth in subdivision (a), the decision shall be deemed final. (e) If the civil penalty has not been paid and the final decision is adverse to the appellant, the processing agency may, promptly after the decision becomes final, proceed to collect the civil penalty under Section 22436. City Council 27 — 28 8/4/2026 8 of 10 4/12/2026, 3:11 PM Bill Text- SB-1297 The City of Malibu's speed safety system pilot... https:Hleginfo.legislature.ca.gov/faces/bilINavClient.xhtmI?bill_id... recipients, to perform community service in lieu of paying the penalty for a speed system violation. (b) A designated jurisdiction shall offer the ability for indigent speed safety system violation recipients to pay applicable fines and penalties over a period of time under a payment plan with monthly installments of no more than twenty-five dollars ($25) and shall limit the processing fee to participate in a payment plan to five dollars ($5) or less. (c) Notwithstanding subdivisions (a) and (b), a designated jurisdiction shall reduce the applicable fines and penalties by 80 percent for indigent persons, and by 50 percent for individuals up to 250 percent above the federal poverty level. (d) The person may demonstrate that they are indigent or make up to 250 percent above the poverty level or less by providing either of the following information, as applicable: (1) Proof of income from a pay stub or another form of proof of earnings, such as a bank statement, that shows that the person meets the income criteria set forth in subdivision (b) of Section 68632 of the Government Code, subject to review and approval by the processing agency or its designee. The processing agency or its designee shall not unreasonably withhold its approval. (2) Proof of receipt of benefits under the programs described in subdivision (a) of Section 68632 of the Government Code, including, but not limited to, an electronic benefits transfer card or another card, subject to review and approval by the processing agency. The processing agency or its designee shall not unreasonably withhold its approval. 22440. The designated jurisdiction that used a speed safety system shall, on or before March 1 of the fifth year in which the system has been implemented, submit to its governing body and the transportation committees of the Legislature, consistent with Section 9795 of the Government Code, an evaluation of the speed safety system in their respective jurisdictions to determine the system's impact on street safety and the system's economic impact on the communities where the system is utilized. The report shall be made available on the internet website of the jurisdiction and shall include all of the following information: (a) Data, at least three months before and at least six months after implementation of each system, on the number and proportion of vehicles speeding from 11 to 15 miles per hour over the legal speed limit, inclusive, from 16 to 25 miles per hour over the legal speed limit, inclusive, 26 miles per hour over the legal speed limit, and for every violator traveling at a speed of 100 miles per hour or greater. Data shall also be collected on the average speed of vehicles and 85th percentile speed of vehicles. To the extent feasible, the data should be collected at the same time of day, day of week, and location. (b) The number of notices of violation issued under the program by month and year, the corridors or locations where violations occurred, and the number of vehicles with two or more violations in a monthly period and a yearly period. (c) Data, before and after implementation of the system, on the number of traffic collisions that occurred where speed safety systems are used, relative to citywide data, and the transportation mode of the parties involved. The data on traffic collisions shall be categorized by collision type and injury severity, such as property damage only, complaint of pain, other visible injury, or severe or fatal injury. (d) The number of violations paid, the number of delinquent violations, and the number of violations for which an initial review is requested. For the violations in which an initial review was requested, the report shall indicate the number of violations that went to initial review, administrative hearing, and de novo hearing, the number of notices that were dismissed at each level of review, and the number of notices that were not dismissed after each level of review. (e) The costs associated with implementation and operation of the speed safety system and revenues collected by the jurisdiction. (f) A racial and economic equity impact analysis, developed in collaboration with local racial justice and economic equity stakeholder groups. The analysis shall include the number of notices of violations issued to indigent individuals, the number of notices of violations issued to individuals of up to 250 percent above the poverty line, and the number of violations issued to each ZIP Code. 22441.This article shall remain in effect only until January 1, 2032, and as of that date is repealed. filinG. 4. ;Phe lnegislature fiRds amd deelaF@s that 9@408A 9 4 this set, whieh adds 9@408A ;�;�QFD t8 the VehiEle City Council 27 — 29 8/4/2026 9 of 10 4/12/2026, 3:11 PM Bill Text- SB-1297 The City of Malibu's speed safety system pilot... https:Hleginfo.legislature.ca.gov/faces/bilINavClient.xhtmI?bill_id... Code, imposes a limitation on the public's right of access to the meetings of public bodies or the writings of public officials and agencies within the meaning of Section 3 of Article I of the California Constitution. Pursuant to that constitutional provision, the Legislature makes the following findings to demonstrate the interest protected by this limitation and the need for protecting that interest: To protect the privacy interests of persons who are issued notices of violation under a speed safety system pilot program, the Legislature finds and declares that the photographic or administrative records generated by the program shall be confidential, and shall be made available only to alleged violators and to governmental agencies solely for the purpose of enforcing these violations and assessing the impact of the use of speed safety systems, as required by this act. SEC.5.The Legislature finds and declares that a special statute is necessary and that a general statute cannot be made applicable within the meaning of Section 16 of Article IV of the California Constitution because of the unique need to provide additional traffic safety in the City of Malibu. City Council 27 — 30 8/4/2026 10 of 10 4/12/2026, 3:11 PM RESOLUTION NO. 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REQUESTING THAT THE CALIFORNIA STATE LEGISLATURE AMEND ASSEMBLY BILL 645 (FRIEDMAN) TO AUTHORIZE THE CITY OF SANTA ANA TO ESTABLISH A SPEED SAFETY SYSTEM PILOT PROGRAM WHEREAS, the City of Santa Ana is the second most densely populated city in Orange County, serves as the County Seat, and contains some of the county's highest concentrations of pedestrians, bicyclists, transit riders, school-aged children, and seniors; and WHEREAS, the City of Santa Ana is centrally located in the heart of Orange County and is bounded by Interstate-5 to the north, Interstate-405 to the south and State Route-55 to the east and has over 100 miles of roadway including 15 major arterials that move over 500,000 vehicles per day; and WHEREAS, the City of Santa Ana is identified by the Federal Highway Administration and the Southern California Association of Governments as a safety priority area; and WHEREAS, the City Council of the City of Santa Ana is committed to eliminating traffic fatalities and serious injuries through implementation of the City's Vision Zero Action Plan, adopted in 2024, and related transportation safety initiatives; and WHEREAS, excessive vehicle speed is a leading contributing factor in fatal and serious injury traffic collisions and significantly increases both the likelihood and severity of crashes involving pedestrians, bicyclists, transit users, and motorists; and WHEREAS, the California Legislature recognized these safety concerns through the enactment of Assembly Bill 645 (Friedman, Chapter 808, Statutes of 2023), establishing California's first Speed Safety System Pilot Program to evaluate automated speed enforcement as an evidence-based strategy for reducing excessive speeding and preventing fatal and severe injury crashes; and WHEREAS, Assembly Bill 645 authorizes only the Cities of Los Angeles, San Jose, Oakland, Glendale, Long Beach, and the City and County of San Francisco to establish Speed Safety System Pilot Programs through January 1, 2032; and WHEREAS, in 2024, the Legislature enacted Senate Bill 1297 (Allen), expanding the pilot program to authorize the City of Malibu to establish and operate a Speed Safety System Pilot Program after determining that Malibu faced unique roadway safety challenges warranting participation; and Resolution No. 2026-XXX Page 1 of 5 City Council 27 — 31 8/4/2026 WHEREAS, Senate Bill 1297 established an important legislative precedent demonstrating that additional California cities may be added to the pilot program when justified by documented transportation safety needs; and WHEREAS, through Senate Bill 1297, the Legislature demonstrated its willingness to expand the Speed Safety System Pilot Program to additional jurisdictions when local transportation safety conditions justify participation, thereby establishing a clear legislative precedent for future expansion; and WHEREAS, other California jurisdictions, including the City of Berkeley, have formally requested legislative expansion of Assembly Bill 645 to include additional cities with demonstrated roadway safety needs; and WHEREAS, the City of Santa Ana experienced 3,487 total collisions in 2025, including 1,943 total injured and 26 fatalities with unsafe speed the main factor in many of the collisions; and WHEREAS, the City of Santa Ana has one of the highest concentrations of pedestrians, bicyclists, transit riders, and other vulnerable roadway users in Orange County and continues to experience disproportionately high numbers of pedestrian and bicycle injury collisions among California's largest cities; and WHEREAS, a substantial portion of Santa Ana residents rely on walking, bicycling, and public transportation for daily travel, and improving roadway safety for these vulnerable users advances transportation equity and protects historically underserved communities where more than 50 percent do not have access to a private vehicle; and WHEREAS, Santa Ana consistently ranks near the top among comparably sized California cities in pedestrian and bicyclist injury collisions, according to the California Office of Traffic Safety, demonstrating a continuing need for additional transportation safety tools; and WHEREAS, the City has experienced multiple recent fatal excessive speed- related collisions, including a crash on Segerstrom Avenue in April 2025 that claimed the lives of five young adults, followed by another fatal reckless speed-related collision along the same corridor only months later, further demonstrating the ongoing public safety risks associated with excessive speeding; and WHEREAS, the City has adopted and continues to implement numerous transportation safety initiatives including the Vision Zero Action Plan, General Plan Mobility Element, Active Transportation Plan, Safe Routes to School Program, Complete Streets policies, neighborhood traffic calming improvements, enhanced pedestrian crossings, bicycle infrastructure improvements, and the First Street Multimodal Boulevard Study; however, excessive speeding continues to contribute to preventable fatalities and serious injuries; and Resolution No. 2026-XXX Page 2 of 5 City Council 27 — 32 8/4/2026 WHEREAS, Automated Speed Safety Systems are intended to complement, not replace infrastructure enhancement, education, and traditional traffic enforcement by providing consistent, objective, and continuous speed enforcement at locations with documented speeding and crash histories; and WHEREAS, Assembly Bill 645 includes significant privacy and civil liberties protections, including restrictions limiting image capture to rear license plates, prohibitions on facial recognition technology, strict data retention requirements, confidentiality protections, independent auditing, public reporting, and limitations on the use and sharing of collected information; and WHEREAS, Assembly Bill 645 also requires participating jurisdictions to adopt a Speed Safety System Use Policy, prepare a Speed Safety System Impact Report, conduct public outreach, establish equity and privacy safeguards, provide reduced penalties and diversion opportunities for qualifying low-income individuals, and evaluate program effectiveness through ongoing reporting; and WHEREAS, early results from California's operational Speed Safety System Pilot Programs have demonstrated substantial reductions in excessive speeding, indicating that automated speed enforcement can be an effective component of a comprehensive roadway safety strategy; and WHEREAS, participating jurisdictions including Long Beach, Glendale, Oakland, San Francisco, and Malibu have established administrative, operational, and policy frameworks demonstrating that Speed Safety Systems can be implemented responsibly while protecting privacy and due process; and WHEREAS, the City of Santa Ana believes that participation in the Speed Safety System Pilot Program would provide an additional evidence-based tool to reduce excessive speeding, prevent fatalities and serious injuries, and further the City's Vision Zero goal of eliminating traffic deaths; and WHEREAS, inclusion of Santa Ana would provide valuable implementation data from one of California's most densely populated urban environments and further the State's ongoing evaluation of automated speed enforcement technologies. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Ana, that: Section 1. The City Council hereby finds and determines that the foregoing recitals are true and correct and are hereby incorporated by reference. Section 2. The City Council respectfully requests that the California State Legislature amend Assembly Bill 645 (Friedman) to authorize the City of Santa Ana to establish and operate a Speed Safety System Pilot Program consistent with the requirements applicable to other participating jurisdictions. Resolution No. 2026-XXX Page 3 of 5 City Council 27 — 33 8/4/2026 Section 3. The City Council finds that Santa Ana possesses demonstrated transportation safety needs comparable to or greater than several jurisdictions currently participating in the pilot program and therefore merits legislative inclusion. Section 4. The City Council further finds that participation in the pilot program would advance the City's Vision Zero Action Plan by providing an additional transportation safety tool to reduce excessive speeding, prevent fatal and severe injury collisions, improve pedestrian and bicyclist safety, and enhance overall roadway safety. Section 5. The City Council directs the City Clerk to transmit certified copies of this Resolution to Governor Gavin Newsom, Assemblymember Avelino Valencia, Senator Tom Umberg, Senator Ben Allen, Assemblymember Laura Friedman, the League of California Cities, and any other appropriate state legislative representatives and agencies. ADOPTED this day of 12026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: tiC �y e Nellesen Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers Resolution No. 2026-XXX Page 4 of 5 City Council 27 — 34 8/4/2026 CERTIFICATION OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on Date: City Clerk City of Santa Ana Resolution No. 2026-XXX Page 5 of 5 City Council 27 — 35 8/4/2026 City Manager's Office www.santa-ana.gov/cm Item # 28 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Resolution Supporting State Legislation to Improve Utility Affordability AGENDA TITLE Resolution Supporting State Legislation to Improve Utility Affordability, Strengthen Ratepayer Protections, and Increase Accountability of Investor-Owned Utilities RECOMMENDED ACTION Adopt a Resolution Supporting State Legislation to Improve Utility Affordability, Strengthen Ratepayer Protections, and Increase Accountability of Investor-Owned Utilities During the 2025-2026 California Legislative Session. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, SUPPORTING STATE LEGISLATION TO IMPROVE UTILITY AFFORDABILITY, STRENGTHEN RATEPAYER PROTECTIONS, AND INCREASE ACCOUNTABILITY OF INVESTOR-OWNED UTILITIES DURING THE 2025-2026 CALIFORNIA LEGISLATIVE SESSION GOVERNMENT CODE 484308 APPLIES: No DISCUSSION Southern California Edison (SCE) is the primary electric utility provider serving the City of Santa Ana. Over the past decade, electricity rates have increased significantly, placing additional financial burdens on residents, businesses, nonprofit organizations, schools, and public agencies. These increases have disproportionately affected working families and lower-income households, many of whom continue to experience rising housing, transportation, food, and healthcare costs. The California Public Utilities Commission continues to consider applications affecting utility rates, while the California Legislature is evaluating several measures intended to improve affordability, increase transparency in utility rate-setting, strengthen oversight of investor-owned utilities, encourage prudent infrastructure investment, and modernize California's electric grid. Collectively, these measures seek to better protect residential and small business ratepayers while maintaining a safe and reliable electric system. City Council 28 — 1 8/4/2026 Resolution Supporting State Legislation to Improve Utility Affordability August 4, 2026 Page 2 The proposed resolution establishes the City's formal legislative position in support of the following ten bills currently pending during the 2025-2026 California Legislative Session: • Assembly Bill 1761 (Rogers) • Assembly Bill 2463 (Petrie-Norris) • Assembly Bill 2493 (Petrie-Norris) • Assembly Bill 2516 (Petrie-Norris) • Senate Bill 868 (Wiener) • Senate Bill 886 (Padilla and McNerney) • Senate Bill 905 (Becker) • Senate Bill 943 (Becker) • Senate Bill 1098 (Perez) • Senate Bill 1138 (Padilla) • Senate Bill 1359 (Stern) Legislative Review The initial Councilmember Requested Item presented to the City Council on July 7, 2026 included 13 proposed bills for consideration. The City Council agreed to add support for AB 2493 and indicated there may be a conflict with supporting SB 1359 based on a previous letter of opposition from the City regarding South Coast AQMD Proposed Amended Rules 1111 and 1121. The City's position is consistent with its previous position opposing policies that impose disproportionate financial burdens on residents and businesses. The City's support should not be construed as reversing its concerns regarding affordability, local government engagement, or appliance replacement mandates as expressed in its June 2025 letter opposing South Coast AQMD Proposed Amended Rules 1111 and 1121. Staff consulted with Townsend Public Affairs to determine the status of each bill as the California Legislative Session nears its end for 2026. Following a review of the current legislative status of each measure, three bills, Assembly Bill 1677 (Boerner and Harabedian), Assembly Bill 1774 (Boerner and Harabedian), and Assembly Bill 2338 (Ransom), were omitted from the proposed resolution because they were held in the Assembly Appropriations Committee's suspense file and did not advance. As a result, those measures are no longer active for consideration during the current legislative session. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. City Council 28 — 2 8/4/2026 Resolution Supporting State Legislation to Improve Utility Affordability August 4, 2026 Page 3 EXHIBIT(S) 1. Resolution Supporting State Legislation Regarding Utility Affordability Submitted By: Sylvia Vazquez, Deputy City Manager Approved By: Alvaro Nunez, City Manager City Council 28 — 3 8/4/2026 RESOLUTION NO. 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, SUPPORTING STATE LEGISLATION TO IMPROVE UTILITY AFFORDABILITY, STRENGTHEN RATEPAYER PROTECTIONS, AND INCREASE ACCOUNTABILITY OF INVESTOR-OWNED UTILITIES DURING THE 2025-2026 CALIFORNIA LEGISLATIVE SESSION WHEREAS, Southern California Edison ("SCE") is the primary electric utility serving the City of Santa Ana and provides electric service to hundreds of thousands of residents and businesses throughout the community; and WHEREAS, over the past decade, electric utility rates charged by Southern California Edison have increased substantially, placing an increasing financial burden on Santa Ana residents, businesses, nonprofit organizations, schools, and public agencies; and WHEREAS, the City Council recognizes that Santa Ana is a predominantly working-class community with many households already facing rising housing, food, transportation, and healthcare costs, making utility affordability an issue of significant public concern; and WHEREAS, the California Public Utilities Commission ("CPUC") continues to consider numerous applications that may further increase electric utility rates for Southern California Edison customers, while many households remain behind on utility payments and rely upon rate assistance programs; and WHEREAS, the City Council finds that affordable, reliable, safe, and transparent utility service is essential to protecting the public health, safety, and welfare of the residents of Santa Ana; and WHEREAS, the California Legislature is currently considering legislation intended to improve utility affordability, strengthen oversight of investor-owned utilities, increase transparency in utility rate-setting, encourage prudent infrastructure investment, modernize California's electric grid, and provide greater protection for residential and small business ratepayers; and WHEREAS, the City Council finds that these legislative reforms would promote greater accountability of investor-owned utilities while helping ensure that future utility investments are reasonable, transparent, and in the public interest. City Council 28 — 4 P.-WA2026 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby expresses its support for the following bills: • AB 1761 (Rogers) • AB 2463 (Petrie-Norris) • AB 2493 (Petrie-Norris) • AB 2516 (Petrie-Norris) • SB 868 (Wiener) • SB 886 (Padilla and McNerney) • SB 905 (Becker) • SB 943 (Becker) • SB 1098 (Perez) • SB 1138 (Padilla) • SB 1359 (Stern) All Referenced bills are currently pending before the California Legislature during the 2025-2026 Regular Session. The City Council finds that these measures collectively advance the goals of improving utility affordability, increasing transparency in utility rate- setting, strengthening oversight and accountability of investor-owned utilities, promoting prudent infrastructure investment, modernizing California's electric grid, and protecting residential and small business ratepayers from unnecessary utility costs. Section 2. The City supports SB 1359 (Stern) because it promotes fiscal accountability and protects ratepayers from unnecessary utility costs. This position is consistent with the City's previous position opposing policies that impose disproportionate financial burdens on residents and businesses. The City's support should not be construed as reversing its concerns regarding affordability, local government engagement, or appliance replacement mandates as expressed in its June 2025 letter opposing South Coast AQMD Proposed Amended Rules 1111 and 1121. Section 3. The City Council urges the Governor of California, the California State Legislature, and the California Public Utilities Commission to continue pursuing policies and regulatory reforms that protect residential and small business ratepayers from unreasonable utility costs, improve transparency and accountability in utility rate- setting, ensure prudent investment of ratepayer funds, encourage affordable and reliable electric service, and promote the long-term modernization, safety, and reliability of California's electric system. Section 4. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. nn,)c vvv City Council 28 — 5 PaE �2026 ADOPTED this day of August, 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: Laura A. Rossini Chief Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers ABSENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER L. HALL, City Clerk, do hereby attest to and certify that the attached Resolution No. 2026-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on August , 2026. Date: Jennifer L. Hall City Clerk, Elections Official City of Santa Ana nn')c vvv City Council 28 — 6 PaE �2026 Community Development Agency www.santa-ana.gov/cd Item # 29 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Regional Coordination Project (RCP) Program Year 2026-27 Grant Award for CareerRx OC Healthcare Initiative AGENDA TITLE Resolution and Appropriation Adjustment to Accept the State Regional Coordination Grant Award Agreement AA611027 (Non-General Fund) RECOMMENDED ACTION 1. Adopt a resolution to accept the State of California Regional Coordination Project grant award, and authorize the City Manager to enter into an agreement with the State of California — Employment Development Department, WIOA and approve Appropriation Adjustment for $1,000,000 for the CareerRx OC healthcare initiative. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE ACCEPTANCE OF GRANT FUNDS FROM THE STATE OF CALIFORNIA EMPLOYMENT DEVELOPMENT DEPARTMENT TO STRENGTHEN COLLABORATION BETWEEN LOCAL WORKFORCE DEVELOPMENT BOARDS AND COMMUNITY COLLEGES, AND SUPPORT TO LOW-INCOME COMMUNITIES IN SANTA ANA 2. Authorize the City Manager, or designee, to conduct all negotiations, sign, and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Project scope, including but not limited to agreements with subrecipients, consultants, and contractors. 3. Approve an appropriation adjustment to recognize $1,000,000 in funds from Workforce Innovation and Opportunity Act-Federal Grant-Indirect account (no. 12318002-52001) and appropriating the same amount to expenditure account (no. 12318729-various). (Requires five affirmative votes) GOVERNMENT CODE 484308 APPLIES: No City Council 29 — 1 8/4/2026 Adopt a Resolution to accept the CareerRX OC Initiative Award August 4, 2026 Page 2 DISCUSSION The State of California Employment Development Department has selected the City to receive a competitive Regional Coordination Project Grant in the amount of$1,000,000 to support CareerRx OC healthcare initiative. This Regional Coordination Project intends to advance workforce innovation through collaboration with adult education providers and community colleges, grounded in regional approaches and sector strategies. The grant will directly address regional healthcare labor shortgages including more than 2,500 Medical Assistant openings and 900 Licensed Vocational Nurses while simultaneously helping residents overcome barriers such as tuition assistance, transportation, and lack of career pathway awareness. The grant period is anticipated to span 24 months focused on expanding career pathway opportunities in allied healthcare occupations, particularly Medical Assistant training and advancement pathways into Licensed Vocational Nurse careers. The City will serve as the lead agency and fiscal agent for the regional partnership. The project brings together workforce, education, and healthcare sector partners to address documented healthcare workforce shortages across Orange County while increasing access to training and employment opportunities for low-income and underserved residents. The following are the key project subrecipients and partner organizations, with the planned funding allocations: • Orange County Workforce Development Board - approximately $349,000 • Anaheim Workforce Development Board - approximately $165,000 • Huntington Beach Adult School - approximately $50,000 • North Orange Continuing Education - approximately $25,000 • Labor Market Information - $21,000 • Hospital Association of Southern California - $15,000 Santa Ana College also plays a critical role in the CareerRx OC initiative as the region's primary postsecondary education partner. While the Regional Coordination Project requires collaboration with adult education providers for entry-level workforce training, Santa Ana College serves as the advanced education and career pathway partner for participants seeking to continue beyond Medical Assistant training into higher-skilled healthcare occupations, including the Licensed Vocational Nurse (LVN) program and other allied health careers. Participants completing the initial training will be encouraged to transition into Santa Ana College's healthcare programs, with eligible individuals receiving Workforce Innovation and Opportunity Act (WIOA) tuition assistance and supportive services. This partnership creates a seamless career pathway that allows residents to earn industry-recognized credentials, advance their education locally, and obtain higher-wage employment while helping meet Orange County's long-term healthcare workforce needs. City Council 29 — 2 8/4/2026 Adopt a Resolution to accept the CareerRX OC Initiative Award August 4, 2026 Page 3 As fiscal agent and lead entity, the City is anticipated to retain approximately $375,000 of the total award to support regional coordination, direct program operations, participant supportive services, employer engagement, administration, and project oversight. The project is designed to serve participants through cohort-based healthcare training, work-based learning, supportive services, externships, and direct connections to healthcare employers. The partnership will also support regional workforce system coordination and long-term healthcare sector pathway development. This award represents a significant regional investment in workforce development and reinforces the City's leadership role in convening regional partnerships that address both employer workforce needs and economic mobility for residents. Adoption of the Resolution (Exhibit 1) will allow the City to accept the grant funds from the State of California and authorizes the City Manager, or designee, to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests which may be necessary for the completion of the Project scope(s), including but not limited to agreements with contractors, consultants, and vendors detailed in the Grant Agreement. FISCAL IMPACT Approval of the appropriation adjustment will recognize $1,000,000 in funds from the Workforce Innovation and Opportunity Act-Federal Grant-Indirect account (no. 12318002-52001) and appropriate the same amount to expenditure account (no. 12318729-various). Grant includes 10% Administrative Costs, remaining to Staffing, Overhead, and Contractual Expenses. Funds will be assigned, budgeted, and available for expenditure in FY 2026-27. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 2027-28. Accounting Unit, Fiscal Year Accounting Unit-Account Fund Description Account Amount Description 12318729- Workforce Innovation FY 2026-27 and Opportunity Act WIOA, Various $375,000 various (WIOA) Workforce Innovation FY 2026-27 12 9 and Opportunity Act WIOA, Payment to 6135 - $625,000 135 (WIOA) Subagent Total $1,000,000 City Council 29 — 3 8/4/2026 Adopt a Resolution to accept the CareerRX OC Initiative Award August 4, 2026 Page 4 EXHIBIT(S) 1. Resolution Submitted By: Michael L. Garcia, Executive Director, Community Development Agency Approved By: Alvaro Nunez, City Manager City Council 29 — 4 8/4/2026 EXHIBIT 1 Resolution No: 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE ACCEPTANCE OF GRANT FUNDS FROM THE STATE OF CALIFORNIA EMPLOYMENT DEVELOPMENT DEPARTMENT TO STRENGTHEN COLLABORATION BETWEEN LOCAL WORKFORCE DEVELOPMENT BOARDS AND COMMUNITY COLLEGES, AND SUPPORT TO LOW- INCOME COMMUNITIES IN SANTA ANA WHEREAS, the City submitted a proposal to The State of California Employment Development Department ("Grantor") in support of the Regional Coordination Project Initiative. The proposal, representing ongoing initiatives at the WORK Center, aims to develop a regional workforce coordination bringing together local workforce development boards, adult education providers, community college and healthcare employers into a single employer-driven healthcare career pathway. The collaboration seeks to create a unified regional response to healthcare workforce shortages across the City of Santa Ana and the Orange County region ("Project"). WHEREAS, in June 2026, Grantor announced its intent to award the City $1,000,000 to support the Workforce Development Board's ("WDB") efforts to enhance coordination of workforce services and resources between key agencies within the City's local workforce ecosystem ("Grant"). This funding will enable the City's WDB and its collaborating partners to serve participants through cohort-based healthcare training, work-based learning, externships and direct connections to healthcare employers. WHEREAS, the City will enter into a WIOA Subgrant Agreement with the Grantor ("Exhibit A")to accept the Grant funds and to implement the goals and objectives detailed in the Project, which was submitted to and accepted by the Grantor, Grant Number AA611027 ("Grant Agreement"). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby: A. Approves the acceptance of grant funds of up to a maximum amount of One Million Dollars ($1,000,000) for the Grant Project; and B. Certifies that the City has or will have available, prior to commencement of Project work utilizing specified Grant funds, sufficient funds, including those provided by this Grant, to complete the Project; and C. Certifies that the City has or will provide sufficient funds to operate and maintain the Project through the Grant funds; and Resolution No. 2026-XXX City Council 29 — 5 POS/W276 6 EXHIBIT 1 D. Certifies that the City has reviewed, understands, and agrees to the provisions contained in the Grant Agreement for Grant No. AA611027 ("Grant Agreement") attached as Exhibit A; and E. Delegates the authority to the City Manager, or designee, to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements (including but not limited to the Grant Agreement, attached hereto as Exhibit A); amendments and payment requests which may be necessary for the completion of the Project scope(s), including but not limited to agreements with contractors, consultants and vendors detailed in the Grant Agreement; and F. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. Section 2. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. Adopted this day of 120 Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney :B �� u Y Andrea N. Garcia Sr. Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers Resolution No. 2026-XXX City Council 29 — 6 PasxrA�6 EXHIBIT 1 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026-XXX to be the original Resolution adopted by the City Council of the City of Santa Ana on August , 2026. Date: City Clerk City of Santa Ana Resolution No. 2026-XXX City Council 29 — 7 Paslvm�6 EXHIBIT A WIOA SUBGRANT AGREEMENT SUBGRANT NO: AA611027 MODIFICATION NO: 3 City of Santa Ana SUBRECIPIENT CODE: SAN UNIQUE ENTITY NO: INDIRECT COST RATE: CAP PASS-THROUGH - _ .... _... .._.._..�....�_.-..,_.....�,_.. _. ENTITY: SUBRECIPIENT: City of Santa Ana State of California 801 W. Civic Center Drive, Suite Employment Development Dept. 200 Central Office Workforce SANTA ANA, CA 92701 Services Division GOVERNMENTAL P.O.Box 826880, MIC 69 i ENTITY: Sacramento, CA 94280-0001 Yes This Subgrant Agreement is entered into by and between the State of California, Employment Development Department, hereinafter the Pass-through Entity, and the City of Santa Ana, hereinafter the Subrecipient. The Subrecipient agrees to operate a program in accordance with the provisions of this Subgrant and to have an approved Workforce Innovation and Opportunity Act (WIOA) Local Plan for the above named Pass-through Entity filed with the Pass-through Entity pursuant to the WIOA. This modification consists of this sheet and those of the following exhibits, which are attached hereto and by this reference made a part hereof: Funding Detail Chart Regional Coordination Project PY 25-26 1335 Project Narrative Exhibit A, 17 pages 1335 Budget Summary Plan Exhibit F, 2 pages 1335 Other Exhibit Exhibit F2, 7 pages 1335 Supplemental Budget Form 1 Exhibit G, 3 pages 335 Other Exhibit 1335 Partner Roles and Exhibit H, 3 pages Responsibilities Exhibit J, 4 pages 1335 Performance Goals/Benchmark Plan Exhibit K, 2 pages 1335 Other Exhibit Exhibit L, 2 pages 1335 Other Exhibit Exhibit M, 1 pages 'ALLOCATION(s) ° PRIOR AMOUNT $2,743,885.00 The Pass-through Entity agrees to reimburse the INCREASE/DECREASE: $1,000,000.00 Subrecipient not to exceed the amount listed TOTAL: $3,743,885.00 hereinafter'TOTAL' TERM OF AGREEMENT Terms of Exhibits are as From:4/1/2025 To: 3/31/2028 designated on each exhibit PURPOSE: The purpose of this modification is to incorporate WIOA 15% Governor's Discretionary funding for the Regional Coordination Project(RCP) PY 2025-26 project into grant code 1335.The term of these funds is June 10, 2026, through March 31, 2028. APPROVED FOR PASS-THROUGH ENTITY(EDD) APPROVED FOR SUBRECIPIENT(By Signature) (By Signature) Unilateral modification. Subrecipient Signature not required Name and Title Name and Title Maria McNamara Financial Management Unit Manager Central Office Workforce Services Division Page 1 of 4 City Council 29 — 8 8/4/2026 I hereby certify that to my knowledge,the budgeted This agreement does not fall within the meaning of Section funds are available for the period and purpose of 10295 of Chapter 2 of Part 2 of Division 2 of the Public expenditures as stated herein Contract Code of the State of California and pursuant to 58 - Digitally signed by Michael ;OPS Cal. Atty. Gen 586, is exempt from review or approval of the Dept. of General Services and the Dept. of Finance Chen Michael Chen Date:2026.06.25 15:58:09 -07'00' i Signature of EDD Accounting Officer Budget item:7100 Fund:0669 Budgetary Attachment:Yes Chapter:004 Statute:2025 FY:25/26 Page 2 of 4 City Council 29 — 9 8/4/2026 SUBGRANT AGREEMENT SUBGRANT NO:AA611027 FUNDING DETAIL SHEET MODIFICATION NO:3 City of Santa Ana I.Allocation Funding Source ' Prior Amount Increase Decrease Adjusted I : Allocation WIA/WIOA 15% -Governor's Discretionary 80416 1335 Regional Coordination _ $0.00 $1,000,000.00 $0 00 $1,000,06 .00; Project PY 25-26 I y '06/10/2026 to 03/31/2028 Prog/Element; 61/40 Ref 001 Fed Catlg 17.258 r Totalf WIAIWIOA 15%-Governor's "...._....�w__. �.,.�._._..�._._,.__.r�.�.._. .��.e._.a...--„�..�..,..__a.. $0.00 $1,00 0.000,000.00 $ $1,000,000.00 Discretionara _�_. WIAIWIOA 25%-Dislocated Worker Ra id R_es onse 86a216 292 Rapid Response Layoff $26,546.00 $O.OQ ri -.._,. -.0 $0.00 $26,546.00 Aversion 07/01/2025 to 06/30/2027 Prog/Element 61/70 Ref 001 Fed Cates 17.278 88426 293 Rapid Response Layoff i $97,820.00 $0.00; $0.01 $97,820.00' Aversion 10/01/2025 to 06/30/2027 Prog/Element t 61/70 Ref 001 Fed CatIq 17.278 86216 540 Rapid Response by Formula ? $70,230.00 $0 OR $0 00r $70,230.00 07/01/2025 to 06/30/2027 Prog/Element" 61/70 Ref 001 Fed Catlq e17.278 .. ... 88426 541 Rapid Response by Formula ; $258,793.00 $0.00 $0.00, $258,793.00 10/01/2025 to 06/30/2027 Prog/Element f 61/70 Ref 00I Fed Catlq 17.278_Total WIA/WIOA 25%-Dislocated $453,389.00 $0.06 $0.00 $453,389.00 Worker Rapid_Response WIA/WIOA-Formula 86156 201 Adult Formula RD 1._ $154,076.00 ....: ._w._ y$0 00z _...._v,.. . _, $0 0 ... $154,076.00 07/01/2025 to 06/30/2027 Prog/Element 61/90 Ref 101 Fed Catlq 17.258 88286 202 Adult Formula Rd 2 $637,623.00 $0 OQA $0.00 $637,623.00 110/01/2025 to 06/30/2027 Prog/Element 61/90 Ref 101 Fed CatIq 17.258 861-06 3 11 Youth Formu a Rd 1 $817,644.00 m ._......$0 60,n _ d $0.0 $817,644.00 _ 04/01/2025 to 06/30/2027 Prog/Element? 61/90 Ref 101 Fed Catlg 17.259 86206 501 Dislocated Worker Rd 1 $145,392.66 $0.00 $0.001, $145,392.00 07/01/2025 to 06/30/2027 Prog/Element 61/90 Ref 101 Fed Catlq 17.278 88216 502 Dislocated Worker Rd 2 $535,761.00 $OA0 w $0.00 $535,761.OQ 110/01/2025 to 06/30/2027 Prog/Element 61/90 Ref 101 Total WIAIWIOA Formula: $2,290,496.00 $O O<kANf $0 00 m$2,290,496.00 Grand Total:1 $2,743,885.00 $1,000,000 00 $0.00 $3,743,885.00 All references are to the Workforce Innovation and Opportunity Act of 2014, Title I, unless Page 3 of 4 otherwise noted. For modifications purposes only. All other terms and conditions of this exhibit r. -1.,A-1 1----- - City Council 29 — 10 8/4/2026 NARRATIVE SUBGRANT NO:AA611027 MODIFICATION NO: 3 SUBRECIPIENT:City of Santa Ana FAIN NO: 25A55AT000150 FEDERAL AWARD DATE: FUNDING SOURCE: Regional Coordination Project PY 25-26- 1335 TERM OF THESE FUNDS: 06/10/2026-03/31/2028 ----------------------------------------------------------- :Use of funds added by this modification is limited to this period and ; ,additionally limited by the recapture provisions applicable to this funding source. The state may at its discretion recapture funds obligated under this exhibit, if expenditure plans are not being met. PROGRAM NARRATIVE The purpose of this modification is to incorporate$1,000,000.00 of WIOA 15%Governor's Discretionary funding for the Regional Coordination Project(RCP) PY 2025-26 project into grant code 1335. The term of these funds is June 10, 2026,through March 31,2028. P--------------------------------------------------------------------------------------------- ;This exhibit adds to and does not replace the terms and conditions of any other exhibit included in this ;agreement which terms and conditions remain in full force and effect. ---------------------------------------------------------------------------------------------- WIOA (2015) Page 4 of 4 City Council 29 — 11 8/4/2026 ,,,�►''''"`-'"`�� Regional Coordination Project Program Year 2025-26 EDDProject Narrative The Regional Coordination Project Program Year 2025-26(RCP PY 25-26)focuses on addressingthe challengesfaced bythe special populations listed below.The applicant should demonstrate in the Project Narrative how the applicant's approach to the focus will Lead to the success of the target population(s). Organization Name: City of Santa Ana Project Name: Orange Region Healthcare Initiative Select the population(s)you will serve below Refer to the Solicitation for Proposals for population definitions and eligibility information. Check all that apply. ❑x Adult ❑Youth ❑Other(Describe) Section 1: Statement of Need 1. 1.Target Region The proposed project will serve the Orange County Regional Planning Unit (RPU) in Southern California, which includes the Anaheim Workforce Development Board (AWDB), the Orange County Workforce Development Board(OCWDB), and the Santa Ana Workforce Development Board (SAWDB). Together, these workforce development boards coordinate workforce services across Orange County and operate a network of America's Job Centers of California (AJCCs) that provide employment services, career counseling, training opportunities, and supportive services tojob seekers and employers throughoutthe region. Orange County is home to more than 3 million residents and one of the largest regional economies in California. Healthcare and social assistance are among the region's largest and fastest-growing industries, employing more than 248,000 workers and serving as a critical economic driver. Population growth, increased healthcare utilization, and the needs of an aging population continue to generate sustained demand for healthcare workers across hospitals, clinics, and community-based providers. The target population for this project includes unemployed and underemployed adults, low-income individuals, English language learners, and job seekers seeking entry into healthcare careers through the public workforce system. Many individuals served through the AJCC networkface barriers such as limited accessto postsecondary education, financial constraints, language barriers, and lack of awareness of career opportunities within the healthcare sector. As a result, many residents are unable to access the training and credentials required to enter healthcare occupations that offer stable wages and career advancement opportunities. Despite this demand, significant gaps exist between employer workforce needs and the supply of trained workers. Entry-level healthcare occupations — particularly Medical Assistants (MAs) and Licensed Vocational Nurses (LVNs) — represent high-demand RCP PY 25-26 SFP Exhibit A-Project Narrative Page 1 of 17 February 2026 City Council 29 — 12 8/4/2026 gateway roles that require industry-recognized credentials and clinical training that many - job seekers cannot easily access. Over the past 12 months, employers have posted more than 2,500 job openings for Medical Assistants and 916 openings for Licensed Vocational Nurses in Orange County alone. Meanwhile, approximately 69,672 regional healthcare workers are approaching retirement age, accelerating replacement demand, and creating an urgent need to expand the pipeline of trained healthcare professionals(EDD LMID,2024). These unmet needs were identified through HealthWorks OC, a sector-driven workforce planning initiative developed through the California Jobs First regional planning process. HealthWorks OC convenes healthcare employers, workforce boards, education providers, and regional stakeholders to identify workforce challenges and align strategies across the healthcare sector. A healthcare employer survey conducted in partnership with the Hospital Association of Southern California (HASC) confirmed critical hiring shortages for entry-level and allied health roles, with employers explicitly identifying Medical Assistants and LVNs as top investment priorities. These findings are further supported by the California Jobs First Orange County Regional Plan, which identifies healthcare and life sciences as priority sectors for regional workforce investment and highlights the need to expand employer-aligned training pathways for residents facing barriers to employment. 1. 2.Target Group Description The target population for this project includes unemployed and underemployed adults, low-income residents, and individuals seeking entry into healthcare careers through the public workforce system across the Orange County region. These individuals are commonly served through the AJCCs operated by the ORPU. Many participants are seeking stable employment opportunities in high=demand sectors such as healthcare but face barriers that limit their ability to access training and employment pathways. A significant portion of the region's workforce population lacks the postsecondary education or industry-recognized credentials typically required for entry into healthcare occupations. According to the U.S. Census Bureau's American Community Survey, nearly 30%of adults aged 25 and older in Orange County have a high school education or less, and an additional 18% have some college experience but no completed credential.This limits access to many healthcare occupations that require specialized training or certification, and as a result, many individuals interested in entering the healthcare sector require additional education, training, and career navigation support to successfully transition into healthcare employment. Participants served through the AJCC system often face multiple barriers to employment, training, and workforce services. Common barriers include financial constraints that limit the ability to enroll in training programs, lack of transportation to training sites or clinical placements, and childcare responsibilities. Additional barriers include limited familiarity with healthcare career pathways, lack of professional networks within the healthcare industry, limited access to clinical training opportunities, limited digital literacy, and gaps in academic preparation required for healthcare-related coursework. These barriers can prevent otherwise qualified individuals from accessing training programs that lead to stable employment in healthcare occupations. Beyond access barriers, significant skills gaps exist between job seeker capabilities and employer requirements. Entry-level healthcare occupations such as Medical Assistants RCP PY 25-26 SFP Exhibit A-Project Narrative Page 2 of 17 February 2026 City Council 29 — 13 8/4/2026 and LVNs require industry-recognized credentials, hands-on clinical training, and familiarity with healthcare procedures and compliance standards. Many job seekers lack access to structured programs that combine classroom instruction with work-based learning opportunities, and as a result, employers report difficulty finding candidates who possess both the required credentials and the practical skills needed to succeed in healthcare settings. Qualitative feedback from HealthWorks OC employer engagement sessions further highlighted that many new hires lack exposure to clinical workflows, patient interaction protocols, and healthcare workplace expectations—underscoring the need for workforce preparation that extends beyond credential attainment alone. Healthcare employers in the region also report significant retention challenges linked to burnout and the absence of clear advancement opportunities.The HASC employer survey found that regional healthcare systems face ongoing difficulty recruiting and retaining entry-level and allied healthcare workers and explicitly identified building stronger pipelines for Medical Assistants and LVNs as a top investment priority. Employers emphasized that structured,stackable career pathways—enabling workers to enter as MAs and progressively advance into higher-wage LVN roles — are essential both to filling immediate vacancies and to retaining a stable workforce over time. Despite the presence of workforce development services and healthcare training programs within the region, existing systems remain fragmented and difficult for job seekers to navigate.Workforce programs, education providers, and healthcare employers frequently operate independently, resulting in limited coordination between training opportunities, workforce services, and employer hiring needs. This lack of alignment contributes to both workforce shortages for employers and missed economic mobility opportunities for job seekers. The proposed project will address these gaps by strengthening regional coordination among workforce development partners, healthcare employers, and training providers through the HeatthWorks OC sector initiative. By aligning workforce services with healthcare training programs and employer workforce needs,the project will expand access to healthcare career pathways for individuals facing barriers to employment, support improved career navigation, and strengthen alignment between workforce programs and healthcare training opportunities — ultimately improving employment and retention outcomes for individuals entering healthcare careers. 1.3.Targeted Sector Participants in this project will be trained and placed within Orange County's healthcare sector. Healthcare is a critical component of the regional economy,and a priority sector identified in both the California Jobs First Regional Plan and the ORPU's Regional Plan.The project focuses specifically on entry-level and mid-level gateway roles—Medical Assistants(MAs)as the primary entry point and Licensed Vocational Nurses(LVNs)as the defined advancement pathway. Medical Assistants and LVNs qualify as good-quality jobs due to their stability, competitive employer-sponsored benefits, and structured opportunities for career advancement. A worker can earn a short-term Medical Assistant certificate for rapid entry into the field and subsequently utilize earn-and-learn models and stackable credentials to advance into higher-wage LVN or Registered Nurse(RN) roles.This built-in mobility ensures RCP PY 25-26 SFP Exhibit A-Project Narrative Page 3 of 17 February 2026 City Council 29 — 14 8/4/2026 participants have a defined ladder for continuous professional and financial growth rather - than a ceiling at the entry level. Strong demand for workers in these roles was determined through a combination of regional labor market analysis and direct employer validation. Over the past 12 months, regional labor market data recorded 2,500 unique job postings for MAs and 916 for LVNs in Orange County. This demand was directlyvalidated through a survey of regional hospital networks conducted in partnership with the Hospital Association of Southern California (HASC),in which employers confirmed critical hiring shortages driven bya limited candidate pool and explicitly identified building the pipeline for MA and LVN roles as a top investment priority. Current and projected employment opportunities demonstrate robust, sustained growth across the service region. Orange County supports more than 12,000 existing MA positions and more than 7,600 LVN positions,with employer demand generating hundreds of new hires monthly. Labor market projections indicate continued sector expansion driven by increased healthcare utilization and significant replacement demand, as approximately 69,672 regional healthcare workers are approaching retirement age—creating an urgent need to expand the pipeline of trained healthcare professionals (EDD LMID, 2024). An assessment of the target population reveals a significant gap between current educational attainment and the specific clinical competencies required by healthcare employers. Regional data indicate that approximately 49% of adults aged 25 and older Lack a college degree, and 61%of job seekers actively exploring healthcare training are currently unemployed (HealthWorks OC Job Seeker Survey, 2024). Employers require specific,definable competencies—including Electronic Medical Records(EMR) navigation, Basic Life Support(BLS)certification,vital signs monitoring, and medication administration that the target population has not had a structured opportunity to acquire. The project's accelerated,cohort-based training model directly addresses this gap by delivering targeted clinical instruction accessible to adults without requiring a bachelor's degree. Coupled with comprehensive wrap-around supports — including transportation assistance, childcare support, and trauma-informed case management — the model actively removes the systemic barriers that prevent disinvested populations from acquiring the skills employers demand. Wage data confirms a clear pathway to living-wage employment. According to the MIT Living Wage Calculator, a single adult in Orange County requires $75,982 annually ($36.53/hour) to meet basic needs. The median annual salary for a Medical Assistant is $46,758, an accessible, rapid-entry starting point, white advancement into an LVN role increases median compensation to $80,290, exceeding the regional living wage standard. The project's stackable credential model is explicitly designed to move participants from initial MA employment toward LVN-level wages, ensuring that entry-level placement is a step toward economic mobility, not a permanent ceiling. RCP PY 25-26 SFP Exhibit A-Project Narrative Page 4 of 17 February 2026 City Council 29 — 15 8/4/2026 Section 2: Regional, Equity, and Access Strategies 2.1. Regional Project Plan A comprehensive Logic Model(Exhibit H)guides project implementation and clearly outlines the inputs, activities, outputs, and expected outcomes necessary to strengthen healthcare career pathways in Orange County. The logic model reflects the coordinated work of the regional workforce partnership and provides a structured framework for outreach, recruitment, training, and employment strategies. Through this coordinated approach, the project will recruit approximately 75-80 individuals— accounting for screening, eligibility determination, and pre-enrollment attrition — to ensure enrollment of at least 50 participants into healthcare career pathway training. The project will implement culturally relevant outreach and recruitment strategies designed to effectively engage the identified target population, including low- income residents and unemployed or underemployed adults seeking healthcare careers. HealthWorks OC job seeker survey data indicates that 59% of individuals interested in healthcare careers are still in the "Explorer" stage and have not yet enrolled in training. Among this group, 61%are currently unemployed, and many report significant barriers to entry. Specifically, 52%cite the cost of training as their primary barrier, while 30% report a lack of clear information about available career pathways. Outreach strategies are directly designed to address these specific barriers by providing accessible information about career opportunities, available training programs, and financial support resources. Workforce partners will leverage the established AJCC network to connect individuals to career counseling,training opportunities,and supportive services.AJCC staff reflect the linguistic and cultural diversity of the communities they serve and will provide personalized, culturally responsive career guidance to help participants navigate the steps needed to enter healthcare occupations. Additional outreach will occur through partnerships with community-based organizations that maintain trusted relationships within local communities and regularly engage individuals who may not access traditional workforce services. Outreach activities will include healthcare career pathway workshops, informational sessions, partner referrals, and direct engagement with individuals receiving services through city, county, and community programs. Recruitment efforts will be coordinated among all three participating workforce boards to ensure balanced regional coverage and maximize access throughout the county. These outreach methods build upon strategies that workforce partners have successfully implemented in prior workforce development initiatives. Previous regional efforts have demonstrated that career awareness activities combined with career navigation and supportive services significantly increase participation among individuals facing barriers to training and employment. Lessons learned from these initiatives confirm that providing clear information about career pathways, financial assistance, and employment outcomes is critical to helping individuals make informed decisions about entering training programs—particularly among populations with limited prior exposure to post-secondary education or workforce services. RCP PY 25-26 SFP Exhibit A-Project Narrative Page 5 of 17 February 2026 City Council 29 — 16 8/4/2026 The outreach and recruitment approach is designed to reach a significant portion of the target population in a replicable, effective, and timely manner by leveraging existing workforce and community networks. Workforce centers, community-based organizations, adult education providers, and community college partners collectively serve thousands of job seekers and adult learners each year.Outreach will occur through coordinated referrals, partner communications, career pathway workshops, digital outreach, and direct engagement with workforce center clients. Because these strategies rely on established regional partnerships and service delivery systems, they can be implemented quickly and replicated across multiple communities — ensuring that a large number of eligible individuals can be reached efficiently and connected to healthcare career pathway opportunities throughout the region. 2.2. Planned Service Approach The project will implement an industry-aligned healthcare career pathway designed to accelerate access to employment while creating opportunities for long-term career advancement. Participants will enroll in a 16-week cohort-based Medical Assistant training program that combines classroom instruction with a structured externship with a healthcare employer — providing real-world clinical experience and direct professional connections to potential employers. This training pathway serves as the first step in a defined Medical Assistant to Licensed Vocational Nurse(LVN)career pathway, allowing participants to enter the workforce quickly while continuing to build skills and credentials over time through community college partnership. The cohort-based model reflects evidence-based best practice in adult workforce education. Research consistently demonstrates that cohort structures improve completion rates among low-income adult learners by providing peer support, structured timelines,and shared accountability. The project builds on this model by integrating it with employer- driven curriculum, work-based learning, and intensive wrap-around services—creating an innovative regional approach that combines the accessibility of adult education with the rigor of employer-validated training. The project also addresses a key barrier identified through regional stakeholder engagement: 30% of job seekers interested in healthcare report a lack of clear information about career pathways and entry requirements (HealthWorks OC, 2024). To close this gap, the partnership will implement a Healthcare Career Pathways Expo introducing participants to occupations within the sector, required credentials, training pathways, and advancement opportunities, as well as a healthcare-focused job and career fair connecting participants with employers actively hiring in the region. These events strengthen connections among training providers, workforce partners, and employers while reinforcing how entry-level positions serve as launchpads for long-term healthcare careers. The accelerated 16-week cohort format directly addresses the barriers most reported by the target population. Because the program can be completed in four months, participants from low-income households who cannot afford extended time out of the labor market are able to obtain credentials and enter employment quickly while pursuing additional credentials over time. Participants will be co-enrolled in WIOA Title I Adult services and, where eligible, in CalFRESH Employment and Training and other RCP PY 25-26 SFP Exhibit A-Project Narrative Page 6 of 17 February 2026 City Council 29 — 17 8/4/2026 complementary programs to maximize available resources.Workforce partners will provide career navigation assistance and supportive services — including transportation assistance, childcare support, and financial assistance — to address barriers that may affect training completion. Participants will also receive workforce preparation services that strengthen job readiness and long-term workplace success, including resume development, interview preparation, professional communication skills, and guidance on healthcare workplace expectations. Career navigation support will help participants understand how MA employment serves as a steppingstone toward higher-wage occupations, and participants wilt receive guidance on additional certifications and educational opportunities—including the LVN pathway through community college —that support ongoing advancement along the healthcare career ladder. The project will strengthen collaboration among workforce boards, education providers, and healthcare employers through continued HealthWorks OC sector engagement. Healthcare employers will inform program design, validate training curriculum, identify emerging skill needs, and support job placement. Workforce partners will provide follow-up services for up to 12 months after employment placement, including career coaching, referrals to additional training opportunities, and guidance on advancing along the healthcare career pathway. This ongoing engagement ensures training programs remain aligned with industry demand while supporting participant retention and tong-term career progression. The project is designed to produce a replicable regional model that can be expanded to additional healthcare occupations and adapted by other workforce regions. The partnership structure — connecting workforce boards, adult education providers, community colleges,and employer networks through formalized MOUs—creates a flexible framework sustainable beyond the grant period.NOCE and HBAS will incorporate the cohort training model into ongoing programming, HASC will continue facilitating employer convenings, and the three workforce boards will sustain healthcare sector engagement through their ongoing WIOA-funded business services activities. Lessons learned and best practices will be documented and shared through the state's technical assistance and evaluation process. 2.3.Job Readiness and Transitional Employment Training The project will prepare participants for employment in high-demand healthcare occupations through a combination of industry-recognized training,job readiness services, and work-based learning experiences designed to ensure participants develop the technical competencies, professional skills, and real-world experience required to enter the healthcare workforce and advance along a defined career pathway. Occupational training is directly aligned with industry-recognized healthcare standards and employer expectations. The Medical Assistant training program prepares participants for roles supporting physicians, nurses, and healthcare teams in both clinical and administrative functions. Curriculum reflects competencies required for American Medical Certification Association (AMCA) credentialing and incorporates both clinical skill development — including vital signs monitoring, venipuncture, and medication administration — and administrative competencies such as Electronic Medical Records RCP PY 25-26 SFP Exhibit A-Project Narrative Page 7 of 17 February 2026 City Council 29 — 18 8/4/2026 (EMR) navigation and medical coding. Employers engaged through the HealthWorks OC sector partnership provide ongoing input on workplace expectations, emerging skill needs, and evolving healthcare technologies, ensuring the program remains responsive to real- time employer demand. The project is structured to connect participants to employment within a defined career pathway that offers mobility and clear progression toward living wages. Participants will receive career navigation support to pursue progression from MA employment toward LVN roles and beyond, building skills and credentials that support Long- term career mobility and increased earning potential consistentwith the regional livingwage standard. Work-based learning is a central component of the training strategy. Participants will complete a structured externship with a healthcare employer as a required component of the MAtraining program.These externships allow participants to apply newly acquired skills in real clinical settings, build professional networks, and demonstrate their abilities to potential employers. Externships also provide healthcare employers the opportunity to evaluate participants' readiness for employment, strengthening the direct connection between training and hiring and improving the likelihood of unsubsidized employment placement following program completion. As the partnership deepens employer engagement, additional work-based learning opportunities will be developed. During a recent HealthWorks OC industry sector meeting, employers expressed interest in exploring apprenticeship models for healthcare occupations. Building on this momentum, the partnership will work with healthcare employers, education providers, and workforce partners during the grant period to assess the feasibility of developing registered apprenticeship opportunities — identifying appropriate occupations,training structures,and employer participation needed to support a sustainable modelthat expands hands-on learning pathways. The training strategy is designed to balance participants'and employer needs. For participants,the accelerated 16-week program provides a rapid pathway to employment in a stable, growing industry with supportive services that help individuals complete training successfully. For employers,the program creates a reliable pipeline of candidates with the technical competencies and professional skills required to succeed in healthcare settings. Job readiness training complements technical instruction by developing professional communication, workplace professionalism, patient interaction skills, and familiarity with healthcare workplace culture — competencies consistently identified by regional employers as critical for entry-level workers. Through ongoing collaboration among workforce boards, education providers, and healthcare employers, the project will build the regional infrastructure necessary to support future WBL, certified training, and job readiness programs. These partnerships establish the foundation for expanded healthcare workforce initiatives — including additional credential programs, enhanced employer engagement, and new work-based learning models—contributing to the long-term capacity of the regional workforce system to meet growing healthcare workforce demand. RCP PY 25-26 SFP Exhibit A-Project Narrative Page 8 of 17 February 2026 City Council 29 — 19 8/4/2026 2.4. Supportive Services and Wrap-Around Support The project will implement a comprehensive supportive services strategy designed to remove barriers to training and employment while ensuring participants receive the individualized support necessary to successfully complete training and transition into healthcare careers. Workforce partners will utilize a combination of intensive case management, strategic co-enrollment, and coordinated supportive services to ensure participants can fully engage in training and employment preparation activities. Participants in the target population often face barriers that limit their ability to participate in training programs, including financial constraints,transportation challenges, and childcare responsibilities. To address these barriers, workforce partners will provide individualized assessments, career counseling, and case management services designed to identify participant needs early and connect them with appropriate resources. Staff across participating workforce organizations are experienced in serving diverse populations and will continue to receive training in culturally responsive service delivery and trauma-informed approaches, ensuringthey are prepared to support individuals who may have experienced economic hardship or employment instability. Service delivery policies will support barrier removal by enabling participants to access supportive services quickly and efficiently, allowing workforce staff to respond to participant needs in a timely manner. Strong collaboration among workforce partners, education providers, and community organizations will enable participants to access a full range of services through strategic co-enrollment. Participants may be co-enrolled in WIOA Title I Adult programs, adult education programs, CalFRESH Employment and Training, and other supportive service initiatives — accessing a broader set of resources while avoiding duplication of services. Community-based organizations and education partners will work closely with workforce staff to ensure participants receive consistent guidance, referrals, and follow-up services throughout the training and employment process. The project will implement a trauma-informed case management approach tailored to the cultural, personal, educational, and professional needs of each participant. Case managers will maintain regular contact throughout the training program, monitoring progress, addressing challenges, and connecting participants to additional resources as needed.This ongoing, individualized engagement builds trust, supports full engagement in education and credential attainment, and increases the likelihood of job placement and retention in higher-wage healthcare roles. To ensure participants can focus fully on learning,the project will provide access to a range of wrap-around supportive services addressing common participation barriers, including transportation assistance, childcare support, work-related supplies, and digital access resources. Participants will also receive career navigation services — including resume development, interview preparation,job search strategies, and direct connections to healthcare employers—to support successful transition into employment. Participants will additionally receive pay-for-support services to facilitate the transition from trainingto unsubsidized employment.These may include assistance with certification and licensing fees, work uniforms, and transportation support for job interviews or initial employment. Following job placement, workforce partners will continue providing follow- RCP PY 25-26 SFP Exhibit A-Project Narrative Page 9 of 17 February 2026 City Council 29 — 20 8/4/2026 up services including career coaching, referrals to additional training opportunities, and - guidance on advancing along the MA-to-LVN career pathway—ensuring participants have the ongoing support necessary to progress toward higher-wage healthcare careers. Section 3: Performance Goals 3.1. Performance Goals Matrix Program outcomes for participants are outlined in the completed Performance Goals Matrix (SFP Exhibit K), which reflects realistic projections based on regional labor market demand, the capacity of education and workforce partners, and the structure of the proposed cohort-based training model. To generate a strong pipeline of participants,the project will recruit approximately75 to 80 adult learners interested in healthcare careers. From this pool, 50 participants will be formally enrolled in occupational training across three healthcare cohorts. All three participating workforce boards will coordinate recruitment efforts across the region to ensure balanced coverage and access. The project anticipates the following performance outcomes,which reflect the advantages of the cohort-based model and exceed the state's negotiated WIOA performance benchmarks: • Enrolled in Certified Training/WBL: 50 participants (100%)—all participants enter cohort-based MAtraining • Scheduled for Credential Completion: 45 participants (90%) — cohort structure and intensive case management support high retention • Credential Attainment: 39 participants (78%)—exceeds the state negotiated goal of 65% • Employment Rate Q2 After Exit: 38 participants (76%) — exceeds the state negotiated goal of 67.5% • Employment Rate Q4 After Exit: 37 participants (74%) — exceeds the state negotiated goal of 65.5% • Employer Engagement:Active collaboration with 10 to 15 healthcare employers to support externships, hiring, and industry alignment Participants will be prepared for employment as Medical Assistants, with a defined advancement pathway toward Licensed Vocational Nurse(LVN) roles through community college partnership. These performance goals are informed by regional labor market data demonstrating strong and sustained demand: over the past year, employers posted approximately 2,500 job openings for Medical Assistants and over 900 openings for LVNs in Orange County, confirming robust absorption capacity for program graduates. Baseline conditions demonstrate a clear gap between regional healthcare workforce needs and the current pipeline capacity. Approximately 61% of job seekers interested in healthcare careers are currently unemployed, and 80% report never having attempted healthcare training due to financial barriers, lack of career navigation, or uncertainty about how to access training opportunities (HealthWorks OC, 2024). Simultaneously, regional healthcare systems face capacity constraints driven by workforce shortages and an aging employee base, with approximately 69,672 healthcare workers approaching retirement RCP PY 25-26 SFP Exhibit A-Project Narrative Page 10 of 17 February 2026 City Council 29 - 21 8/4/2026 age(EDD LMID, 2024).These conditions create both an urgent need and a strong absorption - market for the trained workers this project will produce. The proposed cohort-based training model directly addresses these baseline conditions by aligning training with employer demand and delivering it through cohort training contracts established between workforce boards and education partners— consistent with WIOA Title I allowable training activities. This structure supports rapid deployment of training opportunities while maintaining strong employer alignment and achieving higher completion rates through structured instruction, peer support, and intensive case management. Performance outcomes will be measured using established WIOA performance indicators, including training enrollment, credential attainment, employment in the second and fourth quarters after exit, and median earnings. Participant progress and outcomes will be tracked in CaIJOBS for accurate,timely reporting. The project is designed to support participants in obtaining employment within healthcare career pathways that provide long-term wage progression. While entry-level MA positions provide an accessible starting point, advancement to LVN roles, with median annual earnings exceeding $80,290, allows participants to reach and exceed the regional MIT Living Wage standard of$75,982 annually.All proposed performance goals exceed the state's negotiated WIOA performance benchmarks for adults. 3.2. Performance Goal Effectiveness Participants who complete the program will be prepared for employment as Medical Assistants within hospitals, clinics, and outpatient healthcare settings, roles that offer stable employment, employer-sponsored benefits, and a defined pathway toward higher- wage LVN positions and family-sustaining wages. These outcomes directly address the employment and job-quality gaps identified in Section 1 by connecting residents from underserved communities to healthcare careers that offer both immediate income and tong-term economic mobility. Project goals and participant outcomes will be measured through both quantitative and qualitative methods. Quantitative outcomes — including enrollment, credential attainment, employment placement, ERQ2, ERQ4, and median earnings —will be tracked through CatJOBS, consistent with WIOA performance indicators. Qualitative methods will complement these metrics through employer feedback collected during externships and hiring activities, participant feedback, case management observations, and partner collaboration meetings. Together, these methods will allow workforce partners to monitor progress, identify barriers, and support continuous program improvement. As established in Section 3.1, baseline conditions demonstrate a significant gap between the healthcare workforce needs of regional employers and the pipeline capacity of the current system. This project's cohort-based, employer-aligned training model directly addresses that gap by connecting unemployed and underemployed residents to accessible, structured pathways into healthcare employment. The outcomes of this project will drive sustained, meaningful partnerships and long-term systemic change. Healthcare employers will deepen their engagement with the regional workforce system through ongoing externship coordination, curriculum input, and hiring partnerships — creating a sustainable employer-connected pipeline that extends beyond RCP PY 25-26 SFP Exhibit A-Project Narrative Page 11 of 17 February 2026 City Council 29 — 22 8/4/2026 the grant period. NOCE and HBAS wilt incorporate the cohort training model into ongoing - programming, and the three workforce boards will sustain engagement with the healthcare sector through HealthWorks OC and their WIOA-funded business services activities. Lessons learned will be documented and shared through the state's technical assistance and evaluation process, providing a replicable model for other regions and sectors. Section 4: Partnerships and Governance 4. 1. Partnerships and Responsibilities The project is built on a regional partnership that brings together workforce development boards, adult education providers, and healthcare industry partners to address workforce shortages in the healthcare sector. Formal partnerships have been established with all required partners and are documented in Exhibit J: Partner Roles and Responsibilities,supported by Partnership Agreement Letters and Commitment Letters that outline each partner's contributions, leveraged resources, and responsibilities. The SAWDB serves as the lead agency, providing overall program oversight, grant administration, compliance monitoring, and coordination across the regional partnership. SAWDB will ensure alignment with workforce system policies, grant requirements, and regional workforce strategies while maintaining accountability for program performance and reporting. The OCWDB and the AWDB will partner with SAWDB to coordinate participant recruitment,eligibility determination,career counseling,case management,and supportive services across the region.All three boards will conduct outreach through the AJCC network to identify eligible participants from the target population and will support job placement activities to assist participants in transitioning from training into unsubsidized healthcare employment. NOCE and HBAS will serve as the required education partners, delivering cohort- based Medical Assistant training programs aligned with employer needs. Their responsibilities include classroom instruction, clinical preparation, coordination of externship opportunities with healthcare employers, academic support, and career guidance to help participants successfully complete training and transition into employment. The HASC will serve as the required industry partner, providing insight into healthcare workforce needs and facilitating connections with regional healthcare employers. Through its network of hospitals and healthcare providers, HASC will support employer engagement activities, provide feed back on workforce training priorities, and help identify externship and employment placement opportunities for program participants.This industry engagement ensures training programs remain aligned with real-time labor market needs and employer skill requirements. This project represents the foundational phase of a broader regional healthcare workforce strategy. Through the HealthWorks OC sector initiative, the partnership will actively expand employer engagement, deepen relationships with additional training providers,and explore opportunities to broaden the career ladder into additional healthcare occupations beyond the MA entry point. The goal is to build a sustainable, employer- connected regional infrastructure that extends well beyond the grant period, growing from RCP PY 25-26 SFP Exhibit A-Project Narrative Page 12 of 17 February 2026 City Council 29 — 23 8/4/2026 an MA training model into a comprehensive healthcare career pathway system that serves - the region's long-term workforce needs. Recognizing that workforce initiatives operate in an evolving environment, the partnership has established a contingency plan to ensure continuity of services. If any partner is unable to fulfill their role during the performance period,the remaining workforce boards and education partners will coordinate to maintain program operations. The region has multiple adult education and healthcare training providers capable of delivering similar programs, and workforce partners maintain relationships with additional institutions that could be engaged if necessary, ensuring the project can continue to meet its goals even if partnerships need to be adjusted. 4.2. Required Partner Outreach and Inclusion NOCE and HBAS were identified as education partners through existing workforce partnerships and their demonstrated ability to deliver industry-recognized healthcare training programs aligned with employer demand. Both institutions actively participate in program design discussions, employer engagement sessions, and pathway development activities to ensure training aligns with current workforce needs.Their roles include refining curriculum, determining cohort training structures, identifying credentialing pathways, and supporting externships and clinical placements.These partners bring extensive experience servingdiverse adult learners, includingcareer changers and individuals facing employment barriers. Education partners will leverage existing MA training programs that serve as the primaryentry point into the healthcare workforce,with a clear progression pathway into LVN roles through a community college partnership. Through this project, NOCE and HBAS will strengthen these programs by implementing cohort-based training models, improving alignment with employer skill requirements, and enhancing support services that address barriers to training completion—creating structured advancement opportunities within the healthcare sector. Healthcare employer engagement builds on regional industry-sector conversations initiated through HealthWorks OC, funded by the California Jobs First Regional Investment Initiative. HealthWorks OC brings together employers, workforce boards, education providers, and community partners to assess workforce needs and align training systems with industry demand. HASC supports this work by engaging its member hospitals and healthcare providers in workforce discussions and validating hiring needs, skill requirements, and workforce challenges across the sector. All three workforce boards will continue to expand healthcare employer participation through ongoing business outreach, regularly engaging hospitals, clinics, and healthcare providers via hiring events, employer visits, sector discussions, and workforce strategy conversations. Together, the workforce boards serve as the intermediary connecting employers, education providers, and workforce system partners, ensuring that industry needs are reflected in training programs,work-based learning opportunities, and employment pathways. Employer engagement will directly influence program design,training alignment, and job placement strategies. Healthcare employers will provide input on skill requirements, hiring needs, and workplace expectations, and will support clinical placements and externships that allow participants to gain practical experience and build relationships with RCP PY 25-26 SFP Exhibit -Project Narrative Page 13 of 17 February 2026 City Council 29 — 24 8/4/2026 potential employers. Through continuous engagement, the project will ensure training - programs remain responsive to industry demand and that participants are prepared for positions that support career mobility within the healthcare sector. Workforce development boards will leverage their existing employer networks to identify healthcare employers willing and able to hire individuals facing barriers to employment.Toots such as On-the-Job Training(OJT)and Work Experience(WEX)reduce employer risk while allowing participants to demonstrate their skills in real-world settings. Employer participation will continue to grow through HealthWorks OC sector convenings and direct engagement by workforce board business services teams, helping employers recognize the value of a broader and more diverse talent pipeline. Job qualitywitl be addressed through ongoing conversations in the healthcare sector that examine working conditions and identify strategies for improvement. While entry-level MA roles may initially offer modest wages, they provide important benefits in job quality, including employer-sponsored health insurance, stable employment, and clear pathways for advancement. Through sector engagement, the project will explore strategies to strengthen job quality over time, including expanding career ladders, improving workplace safety, and creating wage growth opportunities as workers gain experience and additional credentials. As noted in Section 4.1, the project does not currently have a designated labor partner. The three workforce boards will actively seek to engage labor organizations and worker-serving organizations duringthe grant period to support outreach, identify workforce barriers, and strengthen employer connections. Their involvement will be pursued through HealthWorks OC sector convenings and regional workforce planning activities,with the goal of formalizing a labor partnership to improve program outcomes and tong-term workforce system coordination. Section 5: Statement of Capabilities 5. 1.Capability and Knowledge 5.1 Capability and Knowledge (Score Range 0-10 Points) SAWDB will serve as the lead agency for this project, coordinating implementation in partnership with AWDB and OCWDB. Collectively, these workforce boards bring extensive experience administering workforce development programs that serve individuals facing barriers to employment while meeting the workforce needs of regional employers. Each board operates a comprehensive workforce development system providing career services, occupational skills training, work-based learning opportunities, and supportive services for job seekers throughout Orange County. Through administration of WIOA programs and related federal, state, and regional workforce initiatives,the boards regularly serve individuals who are unemployed or underemployed, including low-income individuals,veterans,justice-involved individuals,and others facing significant employment barriers. RCP PY 25-26 SFP Exhibit A-Project Narrative Page 14 of 17 February 2026 City Council 29 - 25 8/4/2026 The three workforce boards maintain strong administrative, fiscal, and reporting systems to ensure compliance with federal and state workforce program requirements. These agencies routinely administer complex grant programs and have demonstrated capacity to manage funding, track participant outcomes, and report on program performance. Participant services and employment outcomes are tracked through CalJOBS,which enables the boards to document participant eligibility,training enrollment, credential attainment, employment outcomes, and wage progression. Financial management systems and internal monitoring procedures ensure that grant funds are administered in accordance with all applicable federal and state regulations. The workforce boards have extensive experience implementing programs that prepare participants for employment in high-demand industries through industry-aligned training and employer partnerships. One example is the region's participation in the Industry Centered Apprenticeship Network (ICAN), an intermediary organization that connects employers, educators, and workforce partners to develop apprenticeship and work-based learning pathways across multiple industries. Participation in ICAN has strengthened regional capacity to implement employer-driven workforce training models and develop career pathways that lead to quality employment. A particularly strong example of healthcare workforce success is AWDB's support for participants enrolled in the LVN program offered through North Orange County ROP (NOCROP), which achieved 100% job placement for program completers. Graduates moved directly into LVN roles within healthcare organizations, gaining access to stable employment, competitive wages, and long-term career advancement opportunities. This outcome demonstrates the workforce system's capacity to deliver high-quality healthcare training in partnership with education providers, directly relevant to the proposed project. The workforce boards have also administered major statewide initiatives serving individuals facing barriers to employment. SAWDB participated in the Prison to Employment(P2E) initiative, expanding employment and training opportunities for justice- involved individuals. OCWDB participated in the Breaking Barriers initiative, providing workforce and supportive services to individuals facing significant employment barriers. These initiatives demonstrate the regional workforce system's ability to successfully administer grant-funded programs while connecting participants to employment that supports Long-term economic mobility. Based on Program Year 2024 WIOA Adult performance data, the three workforce boards collectively achieved strong outcomes across key federal performance indicators: • Training Participation Rate: —59% of participants received occupational skills training • ERQ2:—73% • ERQ4:—73% • Credential Attainment Rate:—84% • Median Earnings Q2 After Exit:—$9,620 These outcomes exceed the state's negotiated WIOA performance benchmarks and demonstrate a strong track record of preparing participants for quality employment. The proposed project builds directly on this infrastructure by Leveraging existing partnerships with NOCE, HBAS, HASC, and regional healthcare employers to expand healthcare career pathway opportunities and strengthen the regional healthcare workforce pipeline. RCP PY 25-26 SFP Exhibit A-Project Narrative Page 15 of 17 February 2026 City Council 29 — 26 8/4/2026 5. 2. Staffing and Organizational Capacity An Organizational Chart(OrgChart)for the City of Santa Ana Workforce Development Division is included as a separate exhibit and outlines the organizational structure supporting implementation of this project. The City of Santa Ana Workforce Development Division, housed within the Community Development Agency, has a well-established organizational infrastructure supporting the administration of workforce development programs and services for job seekers and employers throughout the region. The division administers federal, state, and local workforce programs, including WIOA, and has significant experience in managing grant-funded initiatives that serve individuals facing barriers to employment. It operates the Santa Ana Work Center, which provides comprehensive workforce services including career counseling, occupational training, supportive services, and employer engagement activities for unemployed and underemployed individuals from low-income and historically underserved communities. The proposed project will leverage existing experienced staff who currently administer workforce development programs and have extensive experience working with the target population. AWDB and OCWDB will similarly contribute experienced workforce staff through their respective AJCC operations to support recruitment, case management, and employer engagement activities across the region. Carlos de la Riva, Economic Development Specialist III, wilt oversee program implementation and ensure alignment with workforce system policies, grant requirements, and regional workforce strategies. Carlos has more than two decades of experience in workforce development, including program design, grant administration, performance monitoring, and collaboration with education and employer partners. He will provide overall program oversight, ensure compliance with grant requirements, coordinate with regional workforce partners,and monitor performance to ensure the project meets established goals and outcomes. Deborah Sanchez, Economic Development Specialist III, will provide administrative oversight and support. Deborah has more than three decades of experience in workforce development and program administration, including grant management, compliance oversight, and operational coordination. Her responsibilities will include coordinating project documentation, support fiscal and administrative reporting, and ensuring program activities are conducted in compliance with applicable policies and procedures. Araceli Delgado, Workforce Specialist II, will support employer engagement and business outreach. Araceli brings more than fifteen years of experience in workforce development, connecting job seekers with employment opportunities. She will coordinate outreach with healthcare employers, support employer participation in HealthWorks OC sector engagement activities, and assist in connecting participants with employment opportunities while collaborating with regional workforce partners and training providers to strengthen employer partnerships. Jaime Lopez, Workforce Specialist II will provide direct participant support, focusing on intake, eligibility determination, career coaching, and ongoing case management to ensure individuals successfully enroll in training, complete program requirements, and transition into employment. Responsibilities will include conducting RCP PY 25-26 SFP Exhibit A-Project Narrative Page 16 of 17 February 2026 City Council 29 — 27 8/4/2026 participant assessments, developing individualized employment plans, coordinating supportive services, and maintaining regular contact with participants throughout training and job placement. Section 6: Budget and Sustainability Plan 6.1. Budget Plan and Effectiveness • Complete and attach the Budget Summary Plan (Exhibit F). • If applicable, complete and attach Supplemental Budget(Exhibit G). •The Budget Summary and Supplemental Budget explain all line items. 6.2. Budget Sustainability • Complete and attach the Budget Narrative(Exhibit F2). •The figures in Exhibit F2 must align with Exhibit F. •The Budget Narrative clearly explains all line items in the Budget Summary(Exhibit F). RCP PY 25-26 SFP Exhibit A-Project Narrative Page 17 of 17 February 2026 City Council 29 - 28 8/4/2026 Regional Coordination Project EDD Program Year 2025-26 _.../' Budget Summary Applicant:City of Santa Ana Project Name:CareerRx OC Refer to the Solicitation for Proposals for eligibility and funding information. BUDGET SUMMARY Line Expense Item Administrative Program Amount Leveraged"" Total Project Budget Item Cost Cost with Leveraged Resources A. Staff Salaries $41,103 $47,378.00 $ $88,481.00.00 B. Number of full-time equivalents(1.5) Skip to next row C. Staff Benefit Cost $14,630 $19,589.00 $ $34,219.00 D. Staff Benefit Rate(percent)(38.67) Skip to next row E. Staff Travel $ $ $ $ F. Operating Expenses $27,267 $57,320 $ $84,587.00 G. Required or Targeted Activities Skip to next row 1. Participant Stipends $ $ $ $ 2. Participant Incentives $ $8513.00 $ $8513.00 3. Training/Tuition $ $ $ $ 4. Work-Based Learning $ $ $66,800.00 $66,800.00 5. Supportive Services $ $105,000.00 $ $105,000.00 H. Furniture,Supplies,and Equipment Skip to next row 1. Small Purchase(unit cost of under$10,000) $ $ $ $ 2. Large Purchase(unit cost of over$10,000) $ $ $ $ 3. Equipment Lease $ $ $ $ RCP PY 25-26 Exhibit F-Budget Summary Page 1 of 2 February 2026 City Council 29 — 29 8/4/2026 Line Expense Item t � � — Administrative Program Amount Leveraged**** Total Project Budge Item i Cost Cost with Leveraged Resources _ I. ! Contractual Services(if applicable,complete Skip to next row — Exhibit G and add cost below) 1 Subrecipients $ $514,000.00 $133,600.00 $647 600.00 --- 2 Contractors —� $ $111 000.00 $ — $111 000 00 �� J. I Indirect Costs*(complete items 1 and 2 $17,000.00 $27,200.00 $ $44,200.00 1 below) K. Other --r-----__ �_._ $ $10,000.00 $ $10,000.00 ...__ _ k TOTAL PROJECT FUNDING** $100,000.00 $900,000.00 $200,400.00 ! $1,200,400.00 i TOTAL REQUEST*** I $1,000,000.00 *Indirect Cost Rate must be negotiated and approved by Cognizant Agency,per Appendices III or N to Uniform Guidance,2CFR200. 1.Indicate how indirect costs are-determiried(Indirect Cost Rate Agreement(ICRA),Cost Allocation Plan(CAP),or De Minimis):Cost Allocation Plan 2.Name of Cognizant Agency(if ICRA): NA-Cost Allocation Plan(CAP) **A maximum of 10 percent of the total requested grant amount may be used for administrative costs.If the amount awarded differs from the amount requested,administrative costs must be adjusted during the agreement development process so they do not exceed 10 percent of the awarded amount. Administrative costs are limited to no more than 10 percent of the amount allocated under this grant agreement. ***All costs must be rounded to the nearest dollar. The definition of administrative costs is provided in Appendix D of the SFP. ****Leverage amount includes all cash and non-cash resources thatwill be used to support project activities and outcomes. RC P PY 25-26 Exhibit F-Budget Summary Page 2 of 2 February 2026 City Council 29 — 30 8/4/2026 Regional Coordination Project Program Year 2025-26 EDD Budget Narrative Organization Name: City of Santa Ana Project Name:CareerRx OC Refer to the solicitation for proposals for eligibility and funding information. • Complete the attached Budget Narrative(Exhibit F2)in detail about the specific line-item costs of the Budget Summary Plan(Exhibit F) •Provide a detailed justification for each line-item cost contained in the Budget Narrative (Exhibit F2). For example, staff salaries should include a narrative of the staff activities and the percentage of salary charged to the project. •Demonstrate that key personnel have adequate time and resources devoted to achieving the project goals and outcomes. •If applicable, provide a detailed narrative justification for purchases and/or contracted items from Supplemental Budget(Exhibit G). RCP PY 25-26 Exhibit F2—Budget Narrative Page 1 of 7 February 2026 City Council 29 — 31 8/4/2026 A. (A-D)Staff Salaries:Total Salaries Paid + Benefits =$122,700.00 Staff salaries are necessaryto support program implementation, including participant recruitment, eligibility determination, case management, employer engagement,fiscal Administrativ FTE x Monthly Salary x Total(FTE X e/Program Position Time Benefits Salary X Time) Cost +Benefits Program Cost Workforce 0.20 x$7,791 x 24 0.20 x$3,429 x Specialist II (months) 24(months) $53,856 Program Cost Economic Development 0.03 x$13,863 x 24 0.03 x$4,347 x (months) 24(months) $13,111 Specialist III Administrative Economic Cost Development 0.03 x$13,688 x 24 0.03 x$4,322 x $12,967 Specialist III (months) 24(months) Administrative Senior Accounting 0.10 x$7,431 x 24 0.10 x$3,429 x Cost Assistant (months) 24(months) $26,064 Administrative Senior 0.03 x$10,923 x 24 0.03 x$4,167 x Cost Management $10,865 Analyst(AM) (months) 24(months) Administrative Account Clerk II 0.10 x$2,312 x 24 0.10 x$120 x 24 Cost (months) (months) $5,837 Choose an item. Choose an item. Choose an item. Choose an item. Choose an item. TOTALS T $88,481 $34,219 $122,700 RCP PY 25-26 Exhibit F2-Budget Narrative Page 2 of 7 February 2026 City Council 29 — 32 8/4/2026 oversight, and reporting. Program staff will provide direct services to participants, including career navigation, supportive service coordination, and job placement activities. Administrative staff will ensure compliance with grant requirements,fiscal accountability, and timely reporting.The level of effort and allocation of staff time are reasonable and aligned with the scope of work required to successfully serve participants and achieve performance outcomes. E. Staff Travel$0 [N/A F. Operating Expenses$84,587 If Applicable, or not included as part of Indirect Cost. Expense Item Cost Administrative/Program Cost Rent $10,000 Administrative Cost Rent $16,000 Program Cost Insurance $9,970 Administrative Cost Insurance $19,940 Program Cost Accounting(payroll services) and $0 Choose an item. Audits Consumable office supplies $1,357 Administrative Cost Consumable office supplies $3,000 Program Cost Printing $5,000 Program Cost Communications(phones,web Administrative Cost services, etc.) $5,940 Communications(phones,web Program Cost services, etc.) $11,880 Mailing and Delivery $1,500 Program Cost Dues and Memberships $0 Choose an item. o Administrative cost: $27,267 o Program Cost:$57,320 Operating expenses are necessaryto support day-to-day program operations and ensure effective service delivery. Costs such as rent, insurance, communications, and office supplies support staff capacity to provide participant services, coordinate with partners, and maintain program infrastructure. Printing and mailing costs support outreach, recruitment, and participant engagement activities.These costs are reasonable, proportionate to the size of the project, and essential to achieving program outcomes. RCP PY 25-26 Exhibit F2—Budget Narrative Page 3 of 7 February 2026 City Council 29 — 33 8/4/2026 G. Required or Targeted Activities$ Expense Cost Administrative/Program Cost Participant Stipends $8513.00 Program Cost Training/Tuition $0 Choose an item. Work-Based Learning $0 Choose an item. Supportive Services $105,000.00 Program Cost o Administrative cost: $0 o Program Cost:$113,513.00 Program costs support direct participant services and are critical to achieving training and employment outcomes. Participant stipends are provided to support engagement and retention in training activities. Supportive services funding will address barriers such as transportation, childcare, and work-related expenses, enabling participants to successfully complete training and transition to employment.These investments are necessary to ensure equitable access and improve completion and employment outcomes for participants with barriers. H. Furniture and Equipment*$0 Describe the calculation. Pooled items less than$10,000 per unit, lease or purchase, include a cost allocation-List name of item, cost, and quantity. 1.Amount of Small Equipment and Furniture Total $0 Small Equipment and Furniture Cost Administrative/Program Cost $0 Choose an item. $0 Choose an item. o Administrative cost: $0 o Program Cost:$0 N/A 2.Amount of Large Equipment and Furniture Total $0 RCP PY 25-26 Exhibit F2-Budget Narrative Page 4 of 7 February 2026 City Council 29 — 34 8/4/2026 Greater than$10,000:List name of item, cost, and quantity to be purchased-prior approval required and added to Exhibit G, Supplemental Budget Large Equipment and Furniture Cost Administrative/Program Cost $0 Choose an item. $0 Choose an item. o Administrative cost: $0 o Program Cost: $0 N/A 3. Equipment Leased Total $0 Administrative/Program Equipment Leased Cost Cost $0 Choose an item. $0 Choose an item. *Refer to EDD Directives WSD 16-16- WSD 16-10-WSD 17-08-WSIN25-17 for Procurement Guidelines o Administrative cost: $0 o Program Cost:$0 N/A RCP PY 25-26 Exhibit F2-Budget Narrative Page 5 of 7 February 2026 City Council 29 — 35 8/4/2026 I. Contractual Services $110,000 Contractual services will support specialized project activities that require external expertise not available in-house. This includes services such as apprenticeship development, employer engagement support, or technical assistance aligned with project goals.All contracted services are directlytied to program implementation and outcomes and will be procured in accordance with applicable federal and state procurement requirements.These costs are reasonable and necessary to support high-quality program delivery. Subrecipient funding wilt support direct workforce development services delivered by the Anaheim Workforce Development Board ($165,000) and the Orange County Workforce Development Board ($349,000). Subrecipients will conduct participant recruitment,outreach, eligibility determination, enrollment, case management, supportive service coordination, career counseling, employment preparation activities, employer engagement,job placement,follow-up services, and performance reporting. Subrecipients will also support participant access to Medical Assistant training,work- based learning opportunities, healthcare externships and sector-based career pathway activities.These services directly contribute to project outcomes related to enrollment, credential attainment, employment placement, and regional coordination. J. Indirect Costs$44,200 Clearly explain these costs, including identification of your indirect cost rate and base, and indirect cost rate type(Negotiated Indirect Cost Rate Agreement(NICRA, CostAllocation Plan(CAP), or De Minimis. o Administrative cost:$17,000 o Program Cost:$27,200 Indirect costs are calculated using the City's Cost Allocation Plan applied to eligible program cost categories in accordance with federal Uniform Guidance.These costs support shared administrative functions such as accounting, human resources, information technology, and facility operations that are necessary for overall program administration.The indirect cost rate and allocation methodology ensure costs are reasonable, consistent, and compliant with applicable regulations. K. Other$10,000.00 Clearly explain these costs, which do not fit into the specific categories above. o Administrative cost:$0 o Program Cost: $10,000.00 RCP PY 25-26 Exhibit F2—Budget Narrative Page 6 of 7 February 2026 City Council 29 — 36 8/4/2026 This participant related expense is for the organizing and coordination of a regional wide healthcare job fair to provide additional job search assistance for program participants. Note:A maximum of 10 percent of the total requested grant amount may be used for administrative costs. If the amount awarded differs from the amount requested, administrative costs must be adjusted during the agreement development process so they do not exceed 10 percent of the awarded amount. Administrative costs are limited to no more than 10 percent of the amount allocated under this grant agreement. RCP PY 25-26 Exhibit F2—Budget Narrative Page 7 of 7 February 2026 City Council 29 — 37 8/4/2026 Regional Coordination Project EDDProgram Year 2025-26 Supplemental Budget Organization Name: City of Santa AnA Project Name: CareerRx OC I. Equipment Item Description' Quantity Cost Per Total Cost Percent Total Cost Item Charged Charged to Project to Project N/A $ % $ 2TOTAL 0 $0 $ 0.00 $0 'List equipment items with a useful life of more than one year with a unit acquisition cost of$10,000 or more charged to the Project, and complete all columns for each item. 2In order to populate the Total at the end of each column, right-click on the "$or 0" in the box at the end of each column and select"Update Field". You may also see Appendix A: Proposal Package Instructions in the solicitation for proposals(SFP)for details. RCP PY 25-26 SFP Exhibit G—Supplemental Budget Page 1 of 3 February 2026 City Council 29 — 38 8/4/2026 II. Subrecipients3 Service Provider Name Subawarded Deliverables Amount Anaheim Workforce Development Board $165,000.00 Workforce Services Orange County Workforce Development $349,000.00 Workforce Services Board 4Total $514,000.00 Leave blank 3Complete all columns of the II. Subrecipient, including service provider name, subawarded amount, and deliverables that contribute to grant objectives. 4In order to populate the Total at the end of the Subawarded Amount column, right-click on the"$or 0" in the box at the end of the column and select"Update Field". You may also see Appendix A: Proposal Package Instructions in the SFP for details. Reference EDD Directive WSD18-06 for subrecipient/contractor distinctions and responsibilities. RCP PY 25-26 SFP Exhibit G-Supplemental Budget Page 2 of 3 February 2026 City Council 29 — 39 8/4/2026 III. Contractors5 - Description-Type of Service Cost Service Provider If Known Job Training $50,000.00 Huntington Beach Adult School Job Training $25,000.00 North Orange County Continuing Education Labor Market Information $21,000.00 Lightcast Hospital Association of Southern California $15,000.00 Employer Engagement Totals $111,666.66 'Complete all columns of the III. Contractors, including Description-Type of Service, Cost, and Service Provider(if known), contribute to grant objectives. 'In order to populate the Total at the end of the Cost column, right-click on the "$or 0" in the box at the end of the column and select"Update Field". You may also see Appendix A: Proposal Package Instructions in the SFP for details. All contractors must be competitively procured in accordance with federal and state procurement regulations and policies. See Procurement Standards (Sect. 200.318-.326) in the Federal Uniform Guidance, 2CFR200. RCP PY 25-26 SFP Exhibit G—Supplemental Budget Page 3 of 3 February 2026 City Council 29 — 40 8/4/2026 Regional Coordination Project EDD Program Year 2025-26 Logic Model Organization Name:City of Santa Ana Project Name:CareerRx OC Refer to the Solicitation for Proposals for population definition and eligibility information. Please note:There is a three-page limit for this document. *PROBLEM/Statement of INPUTS ACTIVITIES *OUTPUTS *OUTCOME Need(s) Orange County faces a Workforce Outreach& Participants: Participants: critical healthcare Partners: Recruitment: • 75-80 • 75-80 recruited/screened workforce • SAWDB(Lead •Culturally relevant recruited/screened . 50 enrolled in MA training shortage:2,500+ Agency) outreach via AJCCs • 50 enrolled in MA (100%) MA and 916 LVN job . OCWDB. and CBOs training(100%) • 45 complete certified training openings in the past 12 • AWDB •Healthcare career • 45 complete certified (90%) months,and—69,672 • AJCC network pathway workshops& training(90%) • 39 attain credentials(78%) healthcare Education info sessions • 39 attain credentials Employment: workers nearing Partners.• •Partner referrals and (78%) • 38 employed Q2 after exit retirement(EDD LMID, . NOCE direct community Employment: (76%) 2024). • HBAS engagement • 38 employed Q2 • 37 employed Q4 after exit Industry Partner: Occupational Training: after exit(76%) (74%) Unemployed and • HASC •16-week cohort- • 37 employed Q4 Employer Engagement: underemployed adults based MA training 3 ° • 10-15 g( after exit(74/o) . 10-15 healthcare employers face significant barriers: cohorts) Employer ployer Engagement: actively engaged •52%cite cost of training employers •AMCA-aligned . 10-15 healthcare • 3 cohort externships as top barrier curriculum:vitals, Funding& employers actively coordinated •30%lack clear career venipuncture,EMR, engaged gaged Events: pathway info BLS,medication 3 cohort externshi s ' RCP PY 2025-26 • p 1+Healthcare Career •—49%of adults 25+lack grant funds admin coordinated Pathways Expo a college degree RCP PY 25-26 Exhibit H-Logic Model Page 1 of 3 February 2026 City Council 29 — 41 8/4/2026 •61%of job seekers • WIOA Title I •Structured externship Events: • 1+Employerlob Fair interested in healthcare Adult co- with healthcare • 1+Healthcare • Ongoing HealthWorks OC are unemployed enrollment employer Career Pathways, convenings • Additional barriers: • Ca[FRESH E&T Career&Job Expo Services: transportation, resources Readiness: • 1+Employer Job Fair . Up to 50 receive supportive childcare,limited • Cal10BS •Intake,assessment& • Ongoing services digital literacy,no tracking system Individualized HealthWorks OC • Up to 50 receive follow-up clinical networks • HealthWorks OC Employment Plans convenings services post-placement(12 sector initiative •Resume,interview • Services: months) Workforce and education Staff: prep,workplace • Up to 50 receive systems remain • Program professionalism supportive services fragmented,limiting Oversight-EDS •Healthcare Career • Up to 50 receive employer-aligned training III Pathways Expo& follow-up services access and economic • Admin Oversight employerjobfair post-placement(12 mobility for disinvested -EDS III •Career navigation months) communities. . Employer toward MA4LVN Engagement- advancement WS II Supportive Services: • Career Services •Trauma-informed Specialist/Case case management Manager •Transportation, childcare,digital access support •Pay-for-support: licensingfees, uniforms,interview transport •Co-enrollment:WIOA, CaIFRESH E&T Employer Engagement: •HealthWorks OC sector convenings RCP PY 25-26 Exhibit H-Logic Model Page 2 of 3 February 2026 City Council 29 — 42 8/4/2026 •Curriculum validation with employer partners •Externship&hiring partnership coordination •Exploration of registered apprenticeship models Follow-Up(u to 012 months): •Career coaching& advancement referrals •Guidance on LVN pathway via community college *Must include the statement of needs,the appropriate outputs/deliverables,and the outcome(s)from Exhibit A:Project Narrative RCP PY 25-26 Exhibit H-Logic Model Page 3 of 3 February 2026 City Council 29 — 43 8/4/2026 Regional Coordination Project EDD Program Year 2025-26 Partner Roles and Responsibilities Organization Name:City of Santa Ana Project Name:Career Rx OC Referto the Solicitation for Proposals for population definition and eligibility information. Partner Organization Roles and Responsibilities Leveraged Leveraged Partnership Resource Source* Agreement Amount Letter** Employer and Industry Associations Hospital Association of Serves as the required industry Yes p q ry partner. $0.00 N/A Southern California(HASC) Provides insight into regional healthcare workforce needs and facilitates connections with hospital and healthcare employer networks.Supports employer engagement, validates hiring needs and skill requirements, coordinates externship and hiring opportunities,and co-facilitates HealthWorks OC sector convenings to ensure training remains aligned with current labor market demand. Regional Healthcare Employers Provide input on workforce skill $0.00 N/A Wes (10-15) requirements,hiring needs,and workplace (hospitals,clinics,outpatient expectations.Host structured externships for providers) MA training participants.Participate in curriculum validation,HealthWorks OC sector convenings,and hiring events. Evaluate participants for employment following externship completion. RCP PY 25-26 SFP ExhibitJ-Partner Roles and Responsibilities Page 1 of 4 February 2026 City Council 29 — 44 8/4/2026 Partner Organization Roles and Responsibilities Leveraged Leveraged Partnership Resource Source* Agreement Amount Letter** Community College and Adult Schools North Orange Continuing Serves as a required education partner. $0.00 N/A lYes Education(NOCE) Delivers cohort-based Medical Assistant(MA) training aligned with employer needs and AMCA credentialing standards. Responsibilities include classroom instruction,clinical skills preparation, coordination of employer externships, academic support,and career guidance. Incorporates cohort training model into ongoing programming beyond the grant period.Participates in curriculum refinement and employer engagement sessions Huntington Beach Adult School Serves as a required education partner. $0.00 N/A Yes (HBAS) Delivers cohort-based MA training aligned with employer needs and AMCA credentialing standards.Responsibilities include classroom instruction,clinical skills preparation,externship coordination, academic support,and career guidance. Incorporates cohort training model into ongoing programming beyond the grant period.Participates in curriculum refinement and employer engagement sessions. Education and Training Providers Orange County Department of Supports the career exploration and $0.00 N/A Yes Education(OCDE) awareness component of the project. Supports the Healthcare Career Pathways Expo and career fair activities,connectingjob RCP PY 25-26 SFP Exhibit J-Partner Roles and Responsibilities Page 2 of 4 February 2026 City Council 29 — 45 8/4/2026 Partner Organization Roles and Responsibilities Leveraged Leveraged Partnership Resource Source* Agreement Amount Letter** seekers with information on healthcare occupations,credential requirements, training pathways,and advancement opportunities.Leverages regional education networks to expand outreach to individuals interested in healthcare careers who have not yet enrolled in training. Community-Based,Faith-Based,or Other Non-Profit Organizations Vital Link Serves as a community-based partner $0.00 N/A @Yes supporting healthcare career exposure and awareness activities.Supports the Healthcare Career Pathways Expo and employer career fair,connecting community members,particularly students and career explorers,with healthcare employers, training providers,and workforce partners. Leverages established relationships with schools,community organizations,and regional employers to expand outreach and increase awareness of healthcare career pathways among individuals in the early stages of career exploration. Workforce Partners Orange County Workforce Collaborates with SAWDB to support $66,800 WIOA Yes Development Board(OCWDB) participant recruitment,eligibility determination,career counseling,case management,and supportive services through the A1CC network.Conducts outreach to identify eligible participants and RCP PY 25-26 SFP Exhibit)-Partner Rotes and Responsibilities Page 3 of 4 February 2026 City Council 29 — 46 8/4/2026 Partner Organization Roles and Responsibilities Leveraged Leveraged Partnership Resource Source* Agreement Amount Letter** supports job placement activities.Sustains healthcare sector engagement through WIOA-funded business services and HealthWorks OC. Anaheim Workforce Collaborates with SAWDB to support $66,800 WIOA Yes Development Board(AWDB) participant recruitment,eligibility determination,career counseling,case management,and supportive services through the AJCC network.Conducts outreach to identify eligible participants and supports job placement.Sustains healthcare sector engagement through WIOA-funded business services and HealthWorks OC. Total Leveraged Resource Amount 1 $133,600 *Type of Funds:WIOA,General/State,other(please describe)as allowed by the Solicitation for Proposal(SFP). **As required by SFP.See Appendix A:Proposal Package Instructions of the SFP for more information. RCP PY 25-26 SFP Exhibit J-Partner Roles and Responsibilities Page 4 of 4 February 2026 City Council 29 — 47 8/4/2026 '400" `, Regional Coordination Project EDD Program Year 2025-26 N-,_ / Performance Goals Matrix Organization Name: City of Santa Ana Project Name: CareerRx OC Performance Goals Description Total Participants Performance Goal Rate(%)* 1. Total Participants to be served 50 2. Number to be enrolled in certified training and 50 100% work-based learning(WBL)** 3. Number enrolled scheduled for completion of 45 90% credentials 4. Total Participants Exited 50 5. Employment Rate 2nd Quarter After Exit 38 76% 6. Employment Rate 4th Quarter After Exit 37 74% 7. Credential Attainment 39 78% 8. Median Earnings 2nd Quarter After Exit*** Ammi: $11,682 Refer to Appendix A, State Negotiated Performance Goals PY24 and25(WSIN23-54), and Local Area Negotiated Performance Goals PY24 and 25(WSIN24-17) (October 13, 2022)for more information about performance goals. PY 24-25 Negotiated Performance Goals Adults Employment Rate 2nd Quarter After Exit 67.5% Employment Rate 4th Quarter After Exit 65.5% Median Earnings 2nd Quarter After Exit $7,800 Credential Attainment 66.0% Measurable Skill Gains 60.0% RCP PY 25-26 Exhibit K-Performance Goals Matrix Page 1 of% February 2026 City Council 29 — 48 8/4/2026 In addition to the WIOA performance measures,the state requires subrecipients to track total participants enrolled in education,training,and training-related employment. *In order to populate the Performance Goal Rate%, see Appendix A: Proposal Package Instructions of the SFP. **The following are considered WBL programs under the Workforce Innovation and OpportunityAct: pre- apprenticeship programs, registered apprenticeships, customized training,work experiences and internships,transitional jobs, on-the-job training, and incumbent worker training. ***Enter the dollar amount of anticipated median earnings per quarter. RCP PY 25-26 Exhibit K-Performance Goals Matrix Page 2 of 2 February 2026 City Council 29 — 49 8/4/2026 �--� Regional Coordinator Project EDDProgram Year 2025-26 �---/ Conflict of Interest CONFLICT OF INTEREST DISCLOSURE REQUIREMENTS Grantees must have written standards of conduct that meet the requirements of Title 2, Code of Federal Regulations (CFR), Chapter II, Part 200, Subpart D, § 200.318(c)(1): The recipient or subrecipient must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award, and administration of contracts. No employee, officer, agent, or board member with a real or apparent conflict of interest may participate in the selection, award, or administration of a contract supported by the Federal award. A conflict of interest includes when the employee, officer, agent, or board member, any member of their immediate family, their partner, or an organization that employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from an entity considered for a contract. In addition, per Title 2, CFR, Chapter II, Part 200, Subpart B,§ 200.112, all recipients and subrecipients of funds must disclose in writing any potential conflict of interest to the Employment Development Department (EDD). The EDD requires that grantees engaged in the administration, oversight, and operation of a federal WIOA grant program minimize organizational conflicts of interest through segregation of duties, disclosure, and recusal in order to foster public and partner confidence. Avoidance of Conflict of Interest A. Grantee agrees that all reasonable effort will be made to ensure that no conflict of interest exists between its officers, agents, employees, consultants or members of its governing body. B. The grantee shall prevent its officers, agents, employees, consultants or members of its governing body from using their positions for purposes that are, or give the appearance of being, motivated by a desire for private gain for themselves or other such as those with whom they have family, business or other ties. C. A determination by EDD that a conflict of interest situation exists is grounds for termination. I. Grantees are required to report any potential conflict of interest to the Employment Development Department in writing within 10 days after the organization becomes aware of the conflict. D. Failure to disclose any potential conflict of interest is grounds for termination. Organization Name City of Santa Ana Authorized Signatory Michael Garcia Executive Director of Title Community Email Mgarcial5@santa-ana.org Development Office Phone# 714.647.5336 Primary Contact 714.565.2629 RCP PY 25-26 Conflict of Interest Page 1 of 2 May 2026 City Council 29 — 50 8/4/2026 ❑ Private Non-Profit © Local Workforce ❑ Adult/Education and training Organization Development provider Type of Area/Board Organization (Check all that ❑ Community-Based ❑ Faith-based ❑Tribal Organization apply) Organization Organization ® Public agency ❑ Community College ❑ Labor Organization (local government) I certify that l have reviewed and understand the requirements regarding the disclosure and reporting of any potential or actual conflicts of interest. I further affirm that, to the best of my knowledge, our organization does not have any conflicts of interest to report. Authorized Signatory (Must include E signature) Signature Date Name: Michael Garcia June 2, 2026 RCP PY 25-26 Conflict of Interest Page 2 of 2 June 2026 City Council 29 — 51 8/4/2026 Employment Regional Coordination Project Development Department Program Year 2025-26 i t a is California Conditions of Award Applicant: City of Santa Ana Project Name:CareerRx OC Conditions of Award The application to request Regional Coordination Project, Program Year 25-26,funding is conditionally approved for$1,000,000.00. As a condition of this grant award,the recipient must submit an amendment to their EDD Project Manager within 30 business days of this agreement that fully addresses any necessary revisions to the scope of work and removes any disallowed activities and/or disallowed costs. Your organization is responsible for the Compliance in performance of this subgrant agreement, including but not limited to ensuring that costs are allowable, and comply with: a.The provisions of the Workforce Innovation and Opportunity Act(WIOA), (29.S.C. 3101- 3361 (2014),WIOA Final Regulations, and all legislation, regulations, directives, policies, procedures and amendments. RCP PY 25-26 Exhibit M-Conditions of Award Page 1 of 1 June 2026 City Council 29 — 52 8/4/2026 Planning and Building Agency . ,. www.santa-ana.gov/pb Item # 30 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Density Bonus Agreement No. 2026-03 — Watermarke Sandpointe Mixed-Use Development (200 East Sandpointe Avenue) AGENDA TITLE Density Bonus Agreement No. 2026-03 — Watermarke Sandpointe Mixed-Use Development (200 East Sandpointe Ave.) (Continued from City Council Meeting of July 7, 2026; Item No. 18) RECOMMENDED ACTION 1. Adopt a resolution approving Density Bonus Agreement No. 2026-03; and RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DENSITY BONUS AGREEMENT NO. 2026-03 FOR A MIXED-USE DEVELOPMENT WITH 400 RESIDENTIAL UNITS, INCLUDING 20 UNITS PROPOSED AS AFFORDABLE TO EXTREMELY LOW-INCOME HOUSEHOLDS, AND 13,887 SQUARE FEET OF COMMERCIAL SPACE FOR THE PROPERTY LOCATED AT 200 EAST SANDPOINTE AVENUE (APNS: 411-111-07, 411-111-09, 411-111-10, AND 411-111-11) 2. Authorize the City Manager to execute a Density Bonus Agreement with CM Sandpointe, LLC, GH Sandpointe LLC, VMT Sandpointe LLC, and QC Sandpointe LLC, with a 55-year covenant term, for a rental residential development consisting of a 400 unit multi-family residential development, including 20 affordable units (5% of the total units) proposed as affordable to extremely low-income households, at the property located at 200 East Sandpointe Avenue (Agreement No. A-2026-XXX); and 3. Determine that, pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the recommended action is exempt from further review under Sections 15183 and 15162. GOVERNMENT CODE §84308 APPLIES: Yes City Council 30 — 1 8/4/2026 Density Bonus Agreement No. 2026-03—Watermarke Sandpointe (200 East Sandpointe Avenue) August 4, 2026 Page 2 DISCUSSION Executive Summary CM Sandpointe, LLC, GH Sandpointe LLC, JMT Sandpointe LLC, and QC Sandpointe LLC ( "Owner"), represented by Jonny Schneider ("Applicant") and Pamela Sapetto and Andrea Maloney of Sapetto Real Estate Solutions (application-listed contact persons), request approval of Density Bonus Agreement (DBA) No. 2026-03 to allow the construction of a mixed-use development consisting of 400 rental units, including 20 affordable units (5% of the total units) reserved for extremely low-income households, and 13,887 square feet of ground-floor commercial at the property located at 200 East Sandpointe Avenue ("Project"). As proposed, the Project does not request a numerical density bonus nor does it seek to utilize any concessions or waivers to deviate from development standards pursuant to California Government Code Sections 65915 through 65918 and Santa Ana Municipal Code (SAMC) Sections 41-1600 through 41-1607. Staff recommends approval of the request, as the Project is consistent with the General Plan, will add 400 units to the City's housing stock, satisfies inclusionary housing requirements through on-site affordable units, reinvests in an underutilized site, and would not result in adverse environmental or public health impacts. Planning Commission Action On May 11, 2026, the Planning Commission held a public hearing for the Project and voted 6:0:1, with Commissioner Oliva absent, to approve Conditional Use Permit ("CUP") No. 2025-16 for proposed multifamily development and commercial uses, based on the required findings. Density Bonus Agreement No. 2026-03 was not considered by the Planning Commission, as no concessions or waivers were requested requiring documentation in a DBA pursuant to SAMC Section 41-1607. In accordance with SAMC Section 41-1602(d), approval of the DBA is under the jurisdiction of the City Council. City Council Action On July 7, 2026, the proposed Density Bonus Agreement was scheduled on the City Council consent calendar. At the meeting, the Council continued the item to August 4, 2026, to allow additional time for councilmembers to meet with staff and obtain further information about the project. Table 1: Proiect and Location Information Item Information Project Address and 200 East Sandpointe Avenue—Ward 4 Council Ward Nearest Intersection Main Street and Sandpointe Avenue General Plan Designation District Center—Medium Low DC-1.5 Zoning Designation Hutton Centre Mixed Use Specific Development District— Specific Development No. 76 SD-76 , Zone 1 City Council 30 — 2 8/4/2026 Density Bonus Agreement No. 2026-03—Watermarke Sandpointe (200 East Sandpointe Avenue) August 4, 2026 Page 3 Item Information Surrounding Land Uses North Multifamily Residential, Office, Restaurant East Hotel and Surface Parkin South Manufacturing, Wholesale, Warehouse, Office, Parking Garage West Single-Family Residential across Main Street Property Size 5.37 acres 233,831 square feet Existing Site Development 158,178 s . ft. (gross floor area eight-story office building and surface parking Use Permissions Multi-Family Residential, Live-Work, Retail and Service (permitted under SD- 76, Zone 2, as part of SB 330 request) Zoning Code Sections Uses SD-76, Section 7,#5; SAMC Section 41-593 and 41-638(a)(1); Affected Article XVI.I (Density Bonus Project Description The Applicant proposes a two-phase multi-family mixed-use development incorporating rental apartments and ground-floor commercial units. Upon completion of both phases, the Project will include a total of 400 residential units and approximately 13,887 square feet of commercial space. Phase 1, located on the western portion of the site, includes redevelopment of the existing surface parking area with 224 apartment units, 5,818 square feet of ground-floor commercial space, and a structured parking facility, while retaining the existing eight-story office building. Phase 2, located on the eastern portion of the site, includes demolition of the existing office building and construction of 176 apartment units and approximately 8,069 square feet of commercial space. The Project's residential component consists of a mix of studio, one-, and two-bedroom units ranging in size from approximately 576 square feet to 1,115 square feet offered in seven different floor plan layouts. Some residential units will feature private balconies or patios to enhance building articulation and provide additional outdoor living space for residents. The proposed residential density is 74.5 dwelling units per acre (du/acre), which is below the permitted maximum density of 90 du/acre. The Project features a contemporary architectural style consistent with multi-family and mixed-use developments currently under construction throughout Santa Ana and the surrounding region. Building massing is articulated through varied wall planes, material transitions, and six plaster color tones. Exterior materials include metal trim, railings, and awnings, horizontal wood-like cement panels, metal panels, vertical cement board siding, and glass railings. Ground-floor commercial frontages incorporate curtain wall glazing, muted black-and-white brick veneer, and taller ceiling heights for greater transparency into the spaces. A mural wall is proposed to wrap the corner of the commercial area near Main Street by the western courtyard. The Project provides approximately 85,960 square feet of common open space, representing 37% of the site area. Open space amenities include landscaped courtyards and private balconies and patios for select residential units. Although not all units include private balconies, every resident gains access to generous common open space City Council 30 — 3 8/4/2026 Density Bonus Agreement No. 2026-03—Watermarke Sandpointe (200 East Sandpointe Avenue) August 4, 2026 Page 4 distributed site-wide, offering seating, landscaping, and massing breaks, with select areas designed for public accessibility. The highly amenitized resident-only space on Level 7 of the parking structure provides substantial recreational and social opportunities that fully compensate for any lack of private outdoor areas on select units. This space is designed for social and recreational use and features a 1,873-square-foot clubroom and a 2,476- square-foot fitness space with showers and restrooms, fitness, and yoga facilities. The rooftop amenity deck also includes an outdoor swimming pool and spa, cabanas, outdoor dining areas with barbeques, dining tables, trellised shade structures, lounge seating, lounge chairs, daybeds, and a fitness lawn. Lighting at the amenity deck will be conditioned to be equipped with dimmers and light shields, and fixtures shall be directed downward and away from adjacent properties to minimize spillover and glare. At the ground level, publicly accessible open space along Sandpointe Avenue will feature retail plazas with decorative accent paving, pedestrian lighting, and a variety of seating options. The resident-only east courtyard will provide additional recreational opportunities, including outdoor dining areas with barbeques, a game garden, a movie screen, a bocce ball court, and a shaded olive grove. Additional ground-level resident amenities will include a 735-square-foot business lounge, dedicated dog park and dog spa, with lighting integrated throughout the resident courtyards, public plazas, and common open space areas. Density Bonus Under California Density Bonus law, developers proposing five or more residential units are allowed to seek increases in base density for providing on-site housing units in exchange for providing affordable units on site. To help make constructing on-site affordable units feasible, the law allows developers to seek up to five incentives/concessions and an unlimited number of waivers. The incentives/concessions are generally reductions in site development standards or modification of zoning code requirements or architectural design requirements, and waivers are essentially variances from development standards (a site or construction condition). The first version of the Density Bonus Law was adopted in 1979 and has since been amended at various times. Recent revisions allow affordable housing developers to request incentives/concessions and/or waivers or reductions for affordable or mixed- income developments, even if they do not require a numerical density bonus. Moreover, in early 2017, the law was amended to restrict the ability of local jurisdictions to require studies to "justify" the density bonus and requested incentives/waivers and places the onus on local jurisdictions to prove that the incentives/concessions or waivers are not financially warranted. For this Project, the developer is not requesting a State density bonus for additional units, incentive/concessions, or waivers as part of the Project. Due to the Project's five-percent City Council 30 — 4 8/4/2026 Density Bonus Agreement No. 2026-03—Watermarke Sandpointe (200 East Sandpointe Avenue) August 4, 2026 Page 5 (5%) affordability rate, the developer can seek one density bonus incentive/concession and unlimited waivers, pursuant to Section 65915 et al. of the California Government Code (Density Bonuses and Other Incentives). In addition, California Assembly Bill No. 2345, approved September 28, 2020, revised the State Density Bonus Law originally adopted in 1979 to provide additional benefits for projects that include qualifying affordable housing. The purpose of the State Density Bonus Law is to encourage the development and availability of affordable housing. Pursuant to California Government Code sections 65915 (d)(1) and 65915 (e)(1), a local jurisdiction is limited in its ability to deny requested incentives, concessions, and waivers. The City has analyzed the Project and has identified several areas of potential impacts; however, the conditions of approval proposed for the Project are intended to address the Project's potential impacts. Onsite Parking Pursuant to standard parking requirements for multi-family residential developments prescribed by Article XV of Chapter 41 of the SAMC, the project would be required to provide a total of 1,187 onsite spaces. The project site is located in SD-76, which provides for a reduced onsite parking requirement to facilitate development of a mixed-use district. Pursuant to SD-76 requirements, the total onsite parking requirement would be 949 spaces. The Project proposes to utilize the State's parking ratios for qualifying affordable housing projects pursuant to Government Code Section 65915(p), which require a maximum of one space per studio and one-bedroom unit and 1.5 spaces per two-bedroom unit. This reduction in standards is permitted by State Density Bonus Law and does not constitute an incentive/concession or waiver. At full buildout, the Project will provide a total of 718 parking spaces, exceeding the overall requirement of 516 spaces by 202 spaces. The residential component requires 447 parking spaces pursuant to California Government Code Section 65915(p), which establishes the applicable parking ratios for qualifying affordable housing developments. The commercial component requires 69 parking spaces based on a ratio of five spaces per 1,000 square feet of floor area. While the Government Code's adopted parking requirements apply to the project, a full comparative parking code analysis is provided in Table 2 on the following page. City Council 30 — 5 8/4/2026 Density Bonus Agreement No. 2026-03—Watermarke Sandpointe (200 East Sandpointe Avenue) August 4, 2026 Page 5 City Council 30 — 6 8/4/2026 Density Bonus Agreement No. 2026-03—Watermarke Sandpointe (200 East Sandpointe Avenue) August 4, 2026 Page 6 Table 2: Required Parking Comparison Standard Parking Ratio Parking Calculation/Spaces Required Residential Studio 1.0 space 1 x 29 units 29 State One-Bedroom 1.0 space 1 x 277 units 277 Density Two-Bedroom 1.5 spaces 1.5 x 94 units 141 Ratios— Retail/Service Applicable 5 spaces per 1,000 sq. ft (13,887 sq.ft. x 5)/1,000 69 to Project Residential 447 TOTAL Required Commercial 69 Total 516 Residential Unit 2 spaces 2 x 400 800 Guest 1 10%of required unit spaces 10%x 800 80 SD-76 Retail/Service (13,887 sq.ft.x 5)/1,000 69 5 spaces per 1,000 sq. ft. Residential 880 TOTAL Required Commercial 69 Total 949 Residential Unit 1.0 s ace 1 x 400 400 Studio 1.0 space 1 x 29 units 29 SAMC Ch. One-Bedroom 1.0 space 1 x 277 units 277 41, Article Two-Bedroom 2.0 spaces 2 x 94 units 188 XV— Multi- Guest 25%of unit+ bedrooms spaces 25%x 894 224 Family Retail/Service (13,887 sq.ft. x 5)/1,000 69 Parking 5 spaces per 1,000 sq. ft Residential 1,118 TOTAL Required Commercial 69 Total 1,187 The Project is not anticipated to have any parking impacts. However, to proactively address any neighborhood parking impacts that could result from the Project, the conditions of approval require a post-occupancy parking utilization survey and provisions requiring ongoing parking management practices throughout the life of the Project, including and measures such as: • Requiring onsite parking permits (such as stickers or hang-tags) for any parking in the onsite parking spaces for both residents and guests; • Policies for maximum time vehicles may be parked in the surface parking spaces, including any guest parking; • Requiring that overflow parking be directed to available spaces at the 6 Hutton Centre Drive (Griffin Towers) and 203 East Sandpointe Avenue garages; • Policies for towing unauthorized vehicles, vehicles parked in unauthorized locations (such as fire lanes), vehicles parking in surface guest parking without a sticker, hang- tag, or other identifiers, and vehicles parked longer than any maximum guest parking timeframes allowed; and City Council 30 — 7 8/4/2026 Density Bonus Agreement No. 2026-03—Watermarke Sandpointe (200 East Sandpointe Avenue) August 4, 2026 Page 7 • Routine garage inspections to ensure garage is available for vehicle parking. Collectively, these design and operational measures ensure that the Project is compatible with its surroundings and will not be detrimental to the health, safety, or general welfare of nearby residents or workers. Affordable Housing Opportunity and Creation Ordinance The Project meets the affordable housing goal for the rental category of the City's Affordable Housing Opportunity and Creation Ordinance (AHOCO) by providing 20 onsite units designated for households earning 30% of the AMI (extremely low-income), which is currently set at $50,750 for a four-person, significantly enhancing the opportunity for income eligible Santa Ana households to rent a home in the City at a lower cost. The units will be dispersed throughout the community. These affordable units will consist of one studio, 14 one-bedroom, and five two-bedroom units, ranging from 576 to 1,115 square feet in size and will contain full kitchens, bathrooms, and open/common (living) areas. The developer's Inclusionary Housing Plan has been reviewed and approved by the City's Housing Division. Table 3: Affordable Unit Breakdown Unit Type Units Units in Affordable T Project Percent of Unit Type Studio 576 s . ft. 1 29 3% One-Bedroom 710-735 s . ft. 14 277 5% Two-Bedroom 1,067-1,115 s . ft. 5 141 4% Total 20 400 Public Notification and Community Outreach As the City Council's approval of this agreement does not constitute a public hearing, no public notification or community outreach is required under applicable state law or local ordinances prior to Council action. However, staff notes that project notifications were posted, published, and mailed in accordance with City and State regulations for the required Planning Commission public hearing. In addition, staff contacted the provided contacts for the Sandpointe Neighborhood Association to ensure they were aware of the project and Planning Commission public hearing. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and CEQA Guidelines, the Applicant submitted CEQA analysis for a project consisting of 400 dwelling units, 13,887 square feet of commercial space, and eight levels of parking. The City retained Ascent Environmental, Inc. to conduct an independent peer review, which concluded that the analysis and findings are adequate to support the City's determination. The Project was subsequently revised to remove one dwelling unit, redesignating it as a residential City Council 30 — 8 8/4/2026 Density Bonus Agreement No. 2026-03—Watermarke Sandpointe (200 East Sandpointe Avenue) August 4, 2026 Page 8 amenity/business lounge, remove basement parking, and to provide 5% affordability for extremely low-income households. Because the Project does not increase the project footprint or building envelope and is equal to or less intensive than the project originally analyzed, the environmental analysis remains valid. The Project qualifies for exemption from further environmental review under Sections 15183 and 15162. Section 15183 applies to projects consistent with the General Plan or zoning where redevelopment impacts have been adequately analyzed for the area, while Section 15162 applies when a previously certified Program Environmental Impact Report (Program EIR) adequately analyzed the environmental effects of an activity and no new significant impacts would result from the proposed Project. The Project is within the scope of the 2022 Santa Ana General Plan EIR (SCH No. 2020029087). CEQA Guidelines Section 15162 prohibits a subsequent or supplemental EIR unless: (1) substantial changes are proposed in the project; (2) substantial changes occur in circumstances under which the project is undertaken; or (3) new information of substantial importance becomes available. The Project is consistent with the land use designation analyzed in the General Plan EIR. No supplemental or subsequent EIR is required because: (1)the amendment will not require major revisions of the EIR; (2) there have been no substantial changes with respect to circumstances under which the General Plan was approved that will require major revisions; and (3) no new information, which was not known and could not have been known at the time the EIR was certified as complete, has become available. The prior EIR adequately describes the environmental setting, impacts, and mitigation measures. Therefore, a Notice of Exemption, Environmental Review No. ER-2024-45, will be filed for the Project. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBITS 1. Resolution — Density Bonus Agreement 2. Draft Density Bonus Agreement 3. May 11, 2026 — Planning Commission Staff Report and Exhibits (hyperlink) Submitted By: Ali Pezeshkpour, AICP, Executive Director of Planning and Building Agency and Michael L. Garcia, Executive Director of Community Development Agency Approved By: Alvaro Nunez, City Manager City Council 30 — 9 8/4/2026 RESOLUTION NO. 2026-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DENSITY BONUS AGREEMENT NO. 2026-03 FOR A MIXED-USE DEVELOPMENT WITH 400 RESIDENTIAL UNITS, INCLUDING 20 UNITS PROPOSED AS AFFORDABLE TO EXTREMELY LOW-INCOME HOUSEHOLDS, AND 13,887 SQUARE FEET OF COMMERCIAL SPACE, FOR THE PROPERTY LOCATED AT 200 EAST SANDPOINTE AVENUE (APNS: 411-111-07, 411-111-09, 411-111-10, AND 411-111-11) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. CM Sandpointe, LLC, GH Sandpointe LLC, JMT Sandpointe LLC and QC Sandpointe LLC ( "Owner"), represented by Jonny Schneider ("Applicant") and Pamela Sapetto and Andrea Maloney of Sapetto Real Estate Solutions (application-listed contact persons), request approval of Density Bonus Application (DBA) No. 2026-03 to facilitate the construction of a mixed-use development, with 400 apartment units, including 20 affordable units (five percent of the total units) reserved for extremely low-income households, and 13,887 square feet of ground-floor commercial space for the property located at 200 East Sandpointe Avenue ("Project"). B. California Government Code Sections 65915 through 65918 (State Density Bonus Law) and Santa Ana Municipal Code (SAMC) Sections 41-1600 through 41-1607 authorize qualifying housing developments that provide affordable housing units to enter into a Density Bonus Agreement to document affordability obligations and related requirements. C. The Project includes 20 affordable housing units reserved for extremely low- income households, representing five percent of the total residential units, and is therefore eligible to utilize the provisions of State Density Bonus Law. D. As proposed, the Project does not request a numerical density bonus, incentive, concession, waiver, or reduction in development standards pursuant to California Government Code Sections 65915 through 65918 or SAMC Sections 41-1600 through 41-1607. E. The Project proposes to utilize the parking standards set forth in California Government Code Section 65915(p) for qualifying affordable housing developments. The Project provides 718 parking spaces, which exceeds City Council 30 — 10 8/4/2026 the applicable parking requirement of 516 spaces. Utilization of the parking standards established by State Density Bonus Law does not constitute an incentive, concession, waiver, or reduction in development standards. F. On May 11 , 2026, the Planning Commission of the City of Santa Ana held a duly noticed public hearing and, at that time, considered all testimony, written and oral, and approved, based on findings, Conditional Use Permit ("CUP") No. 2025-16 for the proposed multifamily development and commercial uses. Density Bonus Agreement No. 2026-03 was not considered by the Planning Commission because the Project does not request any incentives, concessions, waivers, or reductions requiring Planning Commission action pursuant to Santa Ana Municipal Code Section 41-1607. G. Pursuant to SAMC Section 41-1602(d), approval of Density Bonus Agreement No. 2026-03 is within the purview of the City Council. H. On August 4, 2026, the City Council of the City of Santa Ana held a regular meeting and considered approval of Density Bonus Agreement No. 2026- 03. I. The City Council hereby approves Density Bonus Agreement No. 2026-03. This Agreement allows for the construction of the proposed Project in accordance with the provisions of State Density Bonus Law and SAMC Section 41-1607, as conditioned. Section 2. Pursuant to the California Environmental Quality Act (CEQA) and CEQA Guidelines, the Project qualifies for exemption from further environmental review under Sections 15183 and 15162. Section 15183 applies to projects consistent with the General Plan or zoning where redevelopment impacts have been adequately analyzed for the area, while Section 15162 applies when a previously certified Program Environmental Impact Report (Program EIR) adequately analyzed the environmental effects of an activity and no new significant impacts would result from the proposed Project. The Project is within the scope of the 2022 Santa Ana General Plan EIR (SCH No. 2020029087). CEQA Guidelines Section 15162 prohibits a subsequent or supplemental EIR unless: (1) substantial changes are proposed in the project; (2) substantial changes occur in circumstances under which the project is undertaken; or (3) new information of substantial importance becomes available. The Project is consistent with the land use designation analyzed in the General Plan EIR. No supplemental or subsequent EIR is required because: (1) the amendment will not require major revisions of the EIR; (2) there have been no substantial changes with respect to circumstances under which the General Plan was approved that will require major revisions; and (3) no new information, which was not known and could not have been known at the time the EIR was certified as complete, has become available. The prior EIR adequately describes the environmental City Council 30 — 11 8/4/2026 setting, impacts, and mitigation measures. Therefore, a Notice of Exemption, Environmental Review No. ER-2024-45, will be filed for the Project. Section 3. The Applicant shall indemnify, protect, defend and hold the City and/or any of its officials, officers, employees, agents, departments, agencies, authorized volunteers, and instrumentalities thereof, harmless from any and all claims, demands, lawsuits, writs of mandamus, referendum, and other proceedings (whether legal, equitable, declaratory, administrative or adjudicatory in nature), and alternative dispute resolution procedures (including, but not limited to arbitrations, mediations, and such other procedures), judgments, orders, and decisions (collectively "Actions"), brought against the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof, that challenge, attack, or seek to modify, set aside, void, or annul, any action of, or any permit or approval issued by the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof (including actions approved by the voters of the City) for or concerning the Project, whether such Actions are brought under the Ralph M. Brown Act, California Environmental Quality Act, the Planning and Zoning Law, the Subdivision Map Act, Code of Civil Procedure sections 1085 or 1094.5, or any other federal, state or local constitution, statute, law, ordinance, charter, rule, regulation, or any decision of a court of competent jurisdiction. It is expressly agreed that the City shall have the right to approve the legal counsel providing the City's defense, and that Applicant shall reimburse the City for any costs and expenses directly and necessarily incurred by the City in the course of the defense. City shall promptly notify the Applicant of any Action brought and City shall cooperate with Applicant in the defense of the Action. Section 4. The City Council of the City of Santa Ana, at its regular meeting, hereby approves Density Bonus Agreement No. 2026-03 and authorizes the City Manager to execute the Agreement in a form approved by the City Attorney. This approval is based on the written materials submitted, including:The Planning Commission Staff Report dated May 11, 2026; and the Request for City Council Action dated August 4, 2026, and their respective exhibits. Section 5. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this resolution. ADOPTED this day of ' 2026. Valerie Amezcua Mayor City Council 30 — 12 8/4/2026 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney B ' Y• AO Melissa M. Crosthwaite Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers City Council 30 — 13 8/4/2026 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026-XX to be the original resolution adopted by the City Council of the City of Santa Ana on 12026. Date: City Clerk City of Santa Ana City Council 30 — 14 8/4/2026 RECORDING REQUESTED BY: AND WHEN RECORDED MAIL TO: City of Santa Ana Clerk of the Council 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, California 92702 Attention: Clerk of the Council Free Recording pursuant to Government Code 27383 DENSITY BONUS HOUSING AGREEMENT WITH DECLARATION OF COVENANTS,CONDITIONS AND RESTRICTIONS 200 E. Sandpointe Avenue,Santa Ana,California (APN: 411-111-07,411-111-09,411-111-10,411-111-11) This DENSITY BONUS HOUSING AGREEMENT WITH DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS ("Agreement"), is made and entered into this_day of ,2026,for reference purposes only,by and between the City of Santa Ana, California, a charter city and municipal corporation of the State of California ("City"), and the following entities: CM Sandpointe, LLC, a California limited liability company; GH Sandpointe, LLC, a California limited liability company; JMT Sandpointe, LLC, a California limited liability company; QC Sandpointe; LLC, a California limited liability company (collectively,the "Developer"). City and Developer are sometimes referred to collectively as the "Parties"and individually as a"Party." RECITALS A. Developer is the owner of that certain property located at and commonly known as 200 E. Sandpointe Avenue,Santa Ana,California,California,and legally described as set forth in Exhibit A attached hereto and incorporated herein by this reference as if set forth in full("Property"). B. Developer is proposing to develop a housing development project with a total of four hundred (400) residential apartment units, with related improvements and amenities, as more particularly set forth in Density Bonus Application No. DBA- 2026-06 ("Project"). The Project will include twenty (20) units restricted for occupancy by Extremely Low Income Households for an Affordable Rent,on terms and conditions further set forth herein. C. Santa Ana Santa Ana Municipal Code sections 41-1600, et seq. ("City Density Bonus for Affordable Housing"),and California Government Code sections 65915, et seq. ("State Density Bonus Law"), set forth a process to provide increased 1 200 E. Sandpointe Avenue Density Bonus Agreement City Council 30 — 15 8/4/2026 residential densities and incentives,concessions,and waivers to property owners or developers who restrict a portion of their residential development to low income, very-low income, extremely-low income, seniors or other qualified households, as specified. These regulations are intended to materially assist the housing industry in providing adequate and affordable housing for all economic segments of the community and to provide a balance of housing opportunities for very-low income, low income, seniors and other qualified households throughout the City. D. The allowable base density for the Property under the City's Municipal Code is ninety (90) dwelling units per acre. The Project site is 5.37 acres, resulting in a maximum allowable density for the Project of four hundred and eighty four(484) units. The Project proposes restricting twenty (20) units for Extremely Low Income Households. E. The Project complies with the affordability requirements for a housing development as set forth in the State Density Bonus Law and City Density Bonus for Affordable Housing. F. In light of the purpose of the State Density Bonus Law and City Density Bonus for Affordable Housing, and the express provisions of Government Code Sections 65915(d)(1)(2)(C),the City has determined that the Project is eligible for a density bonus, one (1) incentive or concession, and waivers as prescribed by the State Density Bonus Law. G. By providing affordable housing for Extremely Low Income Households in accordance with this Agreement, the Project will also comply with the City's Affordable Housing Opportunity and Creation Ordinance, as set forth in Article XVIII.1 of the Santa Ana Municipal Code. H. This Agreement, and the exhibits attached hereto and incorporated herein by reference,are intended to set forth the terms and conditions for the implementation of the Project's requirement to provide affordable housing units in exchange for receiving the density bonus, concession and waivers set forth herein. NOW,THEREFORE,in consideration of the above recitals,which are incorporated herein by this reference, and of the mutual covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. DEFINITIONS AND EXHIBITS 1.1 Definitions. In addition to the terms that may be defined elsewhere in this Agreement,the following terms when used in this Agreement shall be defined as follows: 1.1.1 "Adjusted for family size appropriate to the unit" shall have the meaning set forth by Health and Safety Code Section 50052.5(h). 2 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 16 8/4/2026 1.1.2 "Affordable Rent" means the maximum Monthly Rent that may be charged to and paid by an Eligible Household for the Affordable Units, as required by the terms of this Agreement, and which shall not exceed the amount of Affordable Rent authorized by California Health and Safety Code Section 50053 and pursuant to implementing regulations published by the California Department of Housing and Community Development, as determined from the Median Income for Orange County, as defined below in Section 1.1.16. The Affordable Rent shall be adjusted to reflect a reasonable utilities allowance for utilities paid by the household using the Santa Ana Housing Authority Multi-Family Housing Utility Allowance Schedule, and shall be updated no less than annually. 1.1.3 "Affordable Rent Schedule" means a rent schedule established as of the date of issuance of an occupancy permit(exclusive of tenant utility payments or security deposits) for the required number/percentage of the total number of units in the Project which are to be rented or available for rent to Eligible Households. The Affordable Rent Schedule shall be established at the time of the issuance of the occupancy permit("Initial Rent Schedule")and shall be created in accordance with the Orange County,California Primary Metropolitan Statistical Area ("PMSA") as published by the California Department of Housing and Community Development ("HCD"), adjusted for family size,and shall be updated no less than annually. 1.1.4 "Affordable Units(s)" means the twenty(20)unit(s), which shall comply with the Affordable Unit Mix set forth in Section 2.6.2. Any change to the number,bedroom size, or distribution of Affordable Units is subject to City Manager approval. 1.1.5 "Agreement" means this Density Bonus Housing Agreement with Declaration of Covenants, Conditions, and Restrictions. 1.1.6 "City" means the City of Santa Ana, California 1.1.7 "City Council" means the City Council of the City of Santa Ana. 1.1.8 "City Attorney" means the City Attorney for the City of Santa Ana. 1.1.9 "City Manager" means the City Manager for the City of Santa Ana. 1.1.10 "City's Planning Commission" means the Planning Commission for the City of Santa Ana. 1.1.11 "Density Bonus Application" shall mean the Density Bonus Application No. DBA-2026-06 for the Project. 1.1.12 "Developer" means, individually and collectively, CM Sandpointe, LLC, a California limited liability company; GH Sandpointe, LLC, a California limited liability company; JMT Sandpointe,LLC, a California limited liability company; QC Sandpointe, LLC, a California limited liability company, and their permitted successors and assigns to all or any part of the Property,Project or this Agreement. 3 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 17 8/4/2026 1.1.13 "Effective Date" means the date the Developer and the City shall record or cause to be recorded in the Official Records for Orange County, California, an executed original of this Agreement,pursuant to section 4.1 herein. 1.1.14 "Eligible Household" means a Household whose income does not exceed the qualifying limits for an Extremely Low Income Household, as defined below. 1.1.15 "Extremely Low Income Household(s)" means a Household whose income does not exceed the limits for"extremely low-income"as defined in California Health and Safety Code section 50106. Pursuant to Health and Safety Code section 50105,an Extremely Low Income Household is also a"very low income household." 1.1.16 "Household" means all persons residing in a Unit. 1.1.17 "Median Income" means the Orange County, California area median income, adjusted for family size pursuant to California Health and Safety Code § 50052.5(h), as periodically published by HCD. 1.1.18 "Monthly Rent" means the total of monthly payments for: (a) use and occupancy of each Affordable Unit and land and facilities associated therewith; (b)any separately charged fees or service charges-assessed by Developer which are required of all tenants,other than security deposits, application fees or credit check fees; (c)a reasonable allowance for an adequate level of service of utilities not included in (a) or (b) above, including garbage collection, sewer, water, electricity, gas and other heating, cooking and refrigeration fuels, but not including telephone or cable service, to the extent applicable and charged to tenant; and, (d) possessory interest, taxes or other fees or charges assessed for use of the land and facilities associated therewith by a public or private entity other than Developer.In the event that certain utility charges are paid by the landlord rather than the tenant,no utility allowance shall be deducted from the rent for that type of utility charge. 1.1.19 "Official Records" means the Official Records for the County of Orange, where the Property is located. 1.1.20 "Project" means.that certain affordable residential development as more particularly described in the Recitals and Section 2 of this Agreement. 1.1.21 "Project Approvals" means the entitlements for the Project approved by the City's Planning Commission or about ,2026,and any subsequent approvals of the Project by the City Council. 1.1.22 "Property" means that certain real property more particularly described in the legal description in Exhibit A and improvements thereon. 1.1.23 "State Density Bonus Law" means Government Code sections 65915, et seq., as they exist on the Effective Date. 4 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 18 8/4/2026 1.1.24 "Term" means the period during which this Agreement shall be in full force and effect, as provided for in Section 5.1 below. 1.1.25 "Unit" means a residential dwelling unit within the Project to be constructed or caused to be constructed by Developer pursuant to this Agreement. 1.1.26 "Unrestricted Units" means the Units within the Project to be constructed or caused to be constructed by Developer to a Household without any income or affordability restriction. 1.2 Exhibits. The following documents are attached to, and by this reference made a part of,this Agreement: 1.2.1 Exhibit A—Legal Description of the Property 1.2.2 Exhibit B—Tenant Verification 1.2.3 Exhibit C—Annual Tenant Recertification 1.2.4 Exhibit D—Annual Rental Housing Compliance Report 1.2.5 Exhibit E—Notice of Affordability Restrictions on Transfer of Property 2. DEVELOPMENT OF THE PROPERTY 2.1 Project. Developer shall develop, operate, and maintain, or cause the development, operation and maintenance of, the Property as four hundred (400) unit rental residential community,with twenty(20)Affordable Units for Eligible Households. 2.2 Density Bonus. Developer agrees that it is not requesting additional density for the Project. 2.3 Development Concessions,Incentives,and Waivers. Under State Density Bonus Law, a housing development may be entitled to concessions, incentives, and waivers. Developer agrees that it is not requesting any concessions, incentives, or waivers for the Project. 2.4 Parking Requirements. The Project shall provide seven hundred eighteen (718) individual parking spaces on the Property to residents and guests of the Project. Developer agrees and acknowledges that this parking requirement exceeds the minimum parking ratio under Government Code section 65915(p), and that Developer agrees to the parking required herein due to other benefits received under this Agreement and the Project Approvals. 2.5 No Concessions, Incentives, or Waivers. Developer acknowledges and agrees that no further concessions,incentives,waivers or parking requirements are requested,and that the terms set forth in Section 2.3 and 2.4 fully satisfies any duty City may have under the City Density Bonus for Affordable Housing, the Density Bonus Law, or any other law or regulation to provide any density bonus incentive or to waive any building, zoning, or other requirement in connection 5 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 19 8/4/2026 with a density bonus. By this Agreement, Developer releases any and all claims Developer may have against City in any way relating to or arising from City's obligation to waive requirements of or provide development incentives pursuant to the City Density Bonus for Affordable Housing and the Density Bonus Law applicable to the Project. 2.6 Unit Mix. 2.6.1 Unrestricted Units. The Project, for purposes of this Agreement, may have no more than three hundred eighty(380)Unrestricted Units, inclusive of one (1) manager's unit , as set forth in sub-paragraph 2.6.3, below, and pursuant to the terms and conditions of this Agreement. Any change to the unit distribution of the Unrestricted Units may affect the comparability of the Affordable Units and is subject to City Manager approval. 2.6.2 Affordable Units. The Project, for purposes of this Agreement, shall have no less than twenty(20) Affordable Units, for Eligible Households, as set forth in sub-paragraph 2.6.3, and pursuant to the terms and conditions of this Agreement. The Affordable Units shall be consistent with all City approvals, comparable in bedroom distribution and amenities to the Unrestricted Units, and shall be located throughout the Project as required under Santa Ana Municipal Code section 41-1602(c)(5). 2.6.3 Unit Mix. Unit Type Plan Total Units Affordable Unit Phase I Phase H Total Units Mix /o Studio S1 20 9 29 1 3% 1 Bedroom Al 103 80 183 9 5% 1 Bedroom A2 51 40 91 5 5% 1 Bedroom A3 1 1 2 0 0% 2 Bedrooms B1 21 32 53 3 6% 2 Bedrooms B2 15 0 15 1 7% 2 Bedrooms B3 13 14 27 1 4% TOTAL 224 176 400 20 5% 2.7 Minimum Development Standards for Affordable Units; Phasing Plan. 2.7.1 The Affordable Units shall be constructed with the same exterior appearance and interior features, fixtures, and amenities, and shall use the same type and quality of materials as provided for any Unrestricted Units. 2.7.2 The Project Approvals authorize construction of the Units in two phases, with initial construction of two hundred twenty four(224) Units ("Phase 1"), followed by one hundred seventy six (176) Units ("Phase 2"). Phase 1 shall include not less than eleven(11) Affordable Units and, upon completion of Phase 2, the Project shall have all twenty (20) Affordable Units. Phase 1 shall include not less than one(1)studio unit, eight(8) 1-bedroom units and two (2)2-bedroom units. 6 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 20 8/4/2026 2.7.3 The Affordable Units shall be reasonably disbursed through the Project. The phasing for construction of the Affordable Units is intended to ensure the required number of Affordable Units are constructed. 2.8 Permits and Processing; Compliance with Laws. Developer, at its sole cost and expense, or as otherwise set forth in a separate written agreement, shall secure or cause to be secured any and all permits that may be required for development of the Project by City or any other federal, state, or local governmental entity having or claiming jurisdiction over the Property or Project. Upon securing any and all permits, and all necessary financing and property interests, Developer shall carry out and perform the development,operation,and maintenance of the Project or cause the performance of the development, operation, and maintenance of the Project, in conformity with all applicable federal, state, and local laws and regulations, and all conditions of approval issued by the City Council and City's Planning Commission for the Project. Any changes to the Project shall be reviewed by the City to determine compliance with this Agreement. If any changes to the Project shall materially alter the ability of Developer to comply with any terms of this Agreement in City's sole determination, then City and Developer shall meet and confer to address amendments and revisions to this Agreement as necessary. 2.9 Relocation Prior to Development of Project. Developer represents and warrants that the Project does not require relocation of any existing residents, occupants, or other persons or entities who may be entitled to relocation assistance.In addition to any other indemnity provided by Developer under this Agreement, Developer shall indemnify, defend (with counsel of City's choosing and the consent of Developer,which shall not be unreasonably withheld,and which may be joint defense counsel upon City's and Developer's consent), and hold harmless City and all of its officials, officers, employees, representatives, volunteers and agents from any and all alleged or actual claims, causes of action, liabilities, and damages from any third party for relocation assistance,benefits and costs prior to the completion of the development of the Project. 2.10 Mechanic's Liens; Indemnification. Developer shall take all actions reasonably necessary to remove any future mechanic's liens or other similar liens (including design professional liens) against the Property or Project, or any part thereof, by reason of work, labor, services,or materials supplied or claimed to have been supplied to Developer or caused by, at the direction of, or on behalf of Developer. Prior to the recording of this Agreement(or memorandum thereof)pursuant to Section 4.1 below,Developer shall provide evidence from the Title Company of any new recordings against the Property or Project.City hereby reserves all rights to post notices of non-responsibility and any other notices as may be appropriate upon a filing of a mechanic's lien. In addition to any other indemnity provided by Developer under this Agreement, Developer shall indemnify,defend(with counsel of City's choosing and the consent of Developer,which shall not be unreasonably withheld, conditioned or delayed and which may be joint defense counsel upon City's and Developer's consent), and hold harmless City and all of its officials, officers, employees,representatives,volunteers and agents from any and all alleged or actual claims,causes of action, liabilities, and damages from any third party by reason of a mechanic's lien or work, labor, services,or materials supplied or claimed to have been supplied to Developer or caused by, at the direction of,or on behalf of Developer. 7 200 E. Sandpointe Avenue Density Bonus Agreement City Council 30 — 21 8/4/2026 3. AFFORDABILITY 3.1 Affordability Term. Each Affordable Unit shall be restricted to use and occupancy by Eligible Households for a term of not less than fifty-five(55)years ("Affordability Term"). The Affordability Term shall commence on the date when an Affordable Unit receives all required occupancy permits from the City and expire on the date that is fifty-five (55) years after the date when the Affordable Unit is first made available for occupancy to Eligible Households pursuant to this Agreement. The Affordability Term shall be determined for each individual Affordable Unit. 3.2 Memorializing Commencement of Affordability Term. Developer shall keep or cause to be kept detailed records of the commencement date of the Affordability Term for each Affordable Unit. City shall have the right to review and verify said records to ensure that the commencement date specified by Developer for an Affordable Unit coincides with the date that the Affordable Unit received all permits from City required for occupancy of the Unit.In the event that a conflict exists between the date specified by Developer for the commencement of the Affordability Term for an Affordable Unit and the date specified by City's issuance of all required permits for occupancy of the Unit, the date specified by City's issuance of all required permits for occupancy of the Unit shall control. 3.3 Levels of Affordability. 3.3.1 Affordable Rent. Developer covenants that all Affordable Units in the Project shall at all times during the Affordability Term be rented to, or held vacant and available for immediate occupancy by, an Eligible Household at an Affordable Rent. 3.3.2 Affordable Rent for Eligible Households. The Affordable Rent for Eligible Households shall not exceed the limits set forth in California Health and Safety Code Section 50053 and implementing regulations, which provide that the Affordable Rent shall not exceed thirty percent(30%)times thirty percent(30%) of the Median Income, as adjusted for family size appropriate to the unit. Affordable Rent shall comply with implementing regulations by HCD. 3.3.3 Affordable Rent Schedule. Prior to issuance of a Certificate of Occupancy for the Project, and thereafter within thirty (30) days of receipt of a written request by the City, Developer shall provide to the City the Affordable Rent Schedule,which City shall have not less than thirty (30) days to review and approve or disapprove, which approval shall not be unreasonably withheld. 4. OPERATION OF THE PROJECT BY DEVELOPER 4.1 Payment of Density Bonus Setup Fee. Developer shall pay a Density Bonus Setup Fee in the amount of One Hundred Seventy Three Thousand Three Hundred Seventy Two Dollars and One Cent ($173,372.01) on or before the date this Agreement is considered by the City's Planning Commission. 8 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 22 8/4/2026 4.2 Recording of Documents: Priority. 4.2.1 The terms and conditions of this Agreement are a condition for issuance of a building permit, and this Agreement is recorded to ensure that the Developer and subsequent successors in interest have notice of and comply with the requirements herein. Prior to recording a final map for the Project or, if no map is required, issuance of building permits for the Project, Developer and the City shall record or cause to be recorded in the Official Records for Orange County, California, an executed original of this Agreement. City shall cooperate with Developer in promptly executing in recordable form this Agreement. The date of recording of the Agreement shall be the Effective Date of the Agreement. Upon the date of recording,the terms and conditions of this Agreement shall be binding upon and run with the Property and Project for the Term of this Agreement. It is the express intent and agreement between the Parties that this Agreement shall remain binding and enforceable against the Property, the Project, and the Units to ensure compliance with the State Density Bonus Law and City Density Bonus Law, and to ensure the continued supply of Affordable Units in the Project, except as expressly set forth in this Agreement. 4.2.2 The Agreement shall be recorded against the Property and have priority over those matters of public record, except as approved in writing by the City. For purposes of this paragraph, Developer shall provide the City with a preliminary title report for the Property dated not less than thirty (30) days prior to the execution of this Agreement, and updates to the preliminary title report as reasonably requested by the City. Developer agrees and warrants that it will exercise reasonable efforts to obtain the consent or approval to a subordination agreement with any senior lienholders and that failure to obtain such consent or approval may constitute a default of this Agreement. 4.3 Rental of Units. Upon the completion of construction of the Project and receipt by Developer of all required permits for the occupancy of the Units,Developer shall rent or cause to be rented each Affordable Unit to Eligible Households for the Affordability Term for such Affordable Unit in accordance with the terms and conditions set forth in this Agreement, which provide among other terms and conditions for the rental of each Affordable Unit at an Affordable Rent to an Eligible Household for the Affordability Term. 4.4 Occupancy Levels. Subject to state or federal laws and regulations, the number of persons permitted to occupy each Affordable Unit shall not exceed two persons per bedroom, plus one person. If an Eligible Household, during the terms of its tenancy, adds members that exceed the maximum occupancy allowed under this section, Developer shall provide written notification informing the household that: it is over-occupancy; has been placed on a waiting list for up to one-hundred and eighty(180) days; the expiration date of the waiting list; and the terms for terminating the lease. A written status update will be provided to the household at one-hundred and twenty(120) days,ninety(90) days, sixty(60) days and thirty(30)days if applicable. 4.5 Use of the Property. All uses conducted on the Property by Developer, including, without limitation, all activities undertaken by the Developer pursuant to this Agreement, shall conform to all applicable provisions of the Santa Ana Municipal Code and other applicable federal,state,and local laws,rules,and regulations. The Project shall at all times during 9 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 23 8/4/2026 the Term of this Agreement be used in accordance with the Project Approvals and provide for the Affordable Units as required herein. Unless specifically authorized by the Project Approvals,the Property or any portion thereof shall not be used as a hotel,motel,dormitory, fraternity or sorority house, rooming house, hospital, nursing home, sanitarium or rest home, or be converted to condominium ownership. All of the community facilities and any social programs provided to the Project's residents shall be available on an equal,nondiscriminatory basis to residents of all Units at the Project. 4.6 Maintenance. Developer shall, at all times during the term of this Agreement, cause the Property and the Project to be maintained in a decent, safe and sanitary manner, regardless of cause of the disrepair. Owner shall be fully and solely responsible for costs of maintenance, repair, addition and improvements. City, and any of its employees, agents, contractors or designees shall have the right to enter upon the Property at reasonable times and in a reasonable manner to inspect the Project, after providing notice as follows: (i) at least a 24-hour notice to Developer and Tenants of the Affordable Unit which will be inspected, or(ii) at least 48 hours' notice to Developer,which shall promptly give notice to Tenants of the Affordable Unit to be inspected. 4.7 Affordable Rental Lease Agreement. Developer shall prepare and obtain City's approval, which approval shall not be unreasonably withheld, conditioned or delayed, of a rental lease agreement for the Affordable Unit("Affordable Unit Lease Agreement")for the Affordable Unit. All Affordable Unit Lease Agreements must 1) identify the names and ages of all members of the household who will occupy the Affordable Unit; and 2) state that the Household's right to occupy the Affordable Unit is subject to compliance with the Affordable Rent requirements, adjusted for family size appropriate to the unit,as periodically published by HCD. All Affordable Unit Lease Agreements must be consistent with the terms contained in this Density Bonus Agreement. 4.8 Selection of Tenants. 4.8.1 Developer shall be responsible for the selection of tenants for the Affordable Units in compliance with lawful and reasonable criteria and the requirements of this Agreement. 4.8.2 Local preference for Santa Ana residents and workers in tenant selection for the Affordable Units shall be a requirement of the Project. Subject to applicable laws and regulations governing nondiscrimination and preferences in housing occupancy required by the State of California and Federal law,the Developer shall give preference in leasing the Affordable Units to households that live and/or work in the City of Santa Ana or who have an active Housing Choice Voucher issued by the Housing Authority of the City of Santa Ana or any other Public Housing Authority. 4.8.3 A waiting list must be created from a lottery generated from the initial pool of rental applications for the Affordable Units. The waiting list will track applicant name and contact information, lottery number (or designated number after the initial lottery), local preference, household income, household size, status of application, and any other information deemed necessary. The waiting list will be maintained as an electronic file and available for audit 10 200 E. Sandpointe Avenue Density Bonus Agreement City Council 30 — 24 8/4/2026 by the City of Santa Ana in accordance with resident selection procedures as set forth herein. Prior to any applicants being removed from the waiting list for the Affordable Units,the Developer must market the units to Santa Ana residents (e.g. social media post, etc.) and the City must verify that the local preference has been correctly applied in the lottery and application process. 4.8.4 Prior to the rental or lease of an Affordable Unit to a tenant(s), Developer shall require the tenant(s)to execute a written lease and to complete a Tenant Income Verification Form (in substantially the form attached hereto as Exhibit B) certifying that the tenant(s) occupying the Affordable Unit is/are an Eligible Household and otherwise meet(s)the eligibility requirements established for the Affordable Unit. Developer shall verify the income of the tenant(s)as set forth herein. 4.8.5 The Developer may rent or lease an Affordable Unit(s) to a nonprofit organization or an entity affiliated with a nonprofit organization, provided that the nonprofit organization or entity is required as a condition of that lease (a "Master Lease") to sublease the Affordable Unit to an Eligible Household. The Master Lease shall be provided to the City,which shall have thirty (30) days to review and approve, which approval shall not be unreasonably withheld. Prior to the rental or lease of an Affordable Unit under a Master Lease,Developer shall require the lessee thereunder to require each prospective sub-tenant to complete a Tenant Income Verification Form (in substantially the form attached hereto as Exhibit B) certifying that the resident(s) occupying the Affordable Unit is/are an Eligible Household and otherwise meet(s)the eligibility requirements established for the Affordable Unit under this Agreement. If an Affordable Unit subject to a Master Lease is not rented within thirty (30) days, then the City shall have the right to require termination of the Master Lease or declare a default under this Agreement for failure to fully utilize the Affordable Unit. The Master Lease shall require compliance with this Agreement, and nothing in this paragraph or the Master Lease shall relieve Developer from compliance with the obligations of this Agreement. 4.9 Income Verification and Certification. Developer shall make reasonable efforts to verify or cause to be verified that the income and asset statement provided by an applicant in an income certification is accurate by taking, at a minimum, at least one of the following steps as a part of the verification process: (1) obtain three months consecutive pay stubs for the most recent pay period,(2)obtain an income tax return for the most recent tax year, (3) obtain an income verification form from the applicant's current employer, (4) obtain an income verification form from the Social Security Administration and/or the California Department of Social Services if the applicant receives assistance from either of such agencies, or (5) if the applicant is unemployed and has no such tax return, obtain another form of independent verification. 4.9.1 Gross Household Income. Gross household income means all income from whatever source from all adult Household members,which is anticipated to be received during the 12-month period following the date of the determination of Gross Household Income. The applicable sources of income are defined in California Code of Regulations Title 25 Housing and Community Development Section 6914. 11 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 25 8/4/2026 4.9.2 Annual Recertification. Developer agrees to recertify or cause to be recertified household eligibility annually. Notification of Annual Tenant Recertification shall be sent to the household in substantially the form attached hereto as Exhibit C. An Annual Rental Housing Compliance Report("Annual Compliance Report")shall be sent by Developer to the City in substantially the form attached hereto as Exhibit D for City's review and approval. The Annual Compliance Report shall be due to the City within 30 days of the anniversary of the commencement of the Affordability Term,which is the date that each building receives all required occupancy permits from the City. 4.9.3 Continued Income Qualification and Vacated Affordable Units. If the annual recertification demonstrates that a previously Eligible Household's gross household income exceeds the allowed Median Income for the Affordable Unit, the Developer will be considered in compliance with this agreement so long as one of the following pertinent actions from the following list is taken: (a) The Developer may offer to rent the unit to the previously, but no longer, Eligible Household as an Unrestricted Unit without any limitations on rental rates. In that case,the Developer must then make available for rent to an Eligible Household another unit within the Project that meets the size and location requirements for Affordable Units under this Density Bonus Agreement. If there are no vacant units meeting those requirements,then the next available unit within the Project which does meet those requirements must be rented to an Eligible Household. (b) If the no longer Eligible Household either moves to another Unrestricted Unit within the Project or leaves the Project altogether,then the vacated Affordable Unit, or, at Developer's election, any other Unrestricted Unit within the Project which meets the size and location requirements for Affordable Units under this Density Bonus Housing Agreement and has the same number of bedrooms as the vacated unit,shall be rented as an Affordable Unit to an Eligible Household. (c) Developer may proceed to terminate the tenancy and pursue any and all remedies in accordance with law or contract. 4.10 Monitoring and Recordkeeping. Throughout the Term of this Agreement, Developer shall annually complete or cause to be completed and submit to City the Annual Compliance Report. Developer agrees to pay a reasonable fee, as set by City resolution, for the purpose of paying the actual costs associated with the City's obligation to monitor Developer's compliance with the affordability restrictions contained in this Agreement related to the Affordable Units,not to exceed monitoring costs for up to three(3)Affordable Units.Representatives of City shall be entitled to enter the Property if necessary after review of above documentation, upon at least forty-eight(48)hour notice,to monitor compliance with this Agreement,and shall be entitled to inspect the records of the Project relating to the Affordable Units and to conduct an independent audit or inspection of such records at a location within the City that is reasonably acceptable to the City without a fee from the City. Developer agrees to cooperate with City in making the Property and the records of the Project relating to the Affordable Unit reasonably available for such inspection or audit. Developer agrees to maintain or cause for the maintenance of each record of 12 200 E. Sandpointe Avenue Density Bonus Agreement City Council 30 — 26 8/4/2026 the Project for no less than five(5)years after creation of each such record,including the five-year period following the expiration of the Term of this Agreement. Developer shall allow the City to conduct annual inspections of the Affordable Unit on the Property after the date of construction completion, with reasonable notice, which shall be at least twenty four (24) hours in advance, unless a shorter time is required in an emergency, to Developer of the Affordable Unit. Developer shall commence to cure or cause the commencement to cure any defects or deficiencies found by the City while conducting such inspections within ten (10)business days of written notice thereof, or such longer period as is reasonable within the sole discretion of the City. 4.11 Notice of Affordability Restrictions on Transfer of Property. In the event the Developer wishes to sell or transfer the Project, during the Term of this Agreement, the City and the Developer shall execute and deposit into escrow, a Notice of Affordability Restrictions on Transfer of the Property,to be executed by the City and Developer in a form substantially similar to Exhibit E,which is attached hereto and must be executed by the parties prior to any transfer of the Property. 4.12 Emergency Evacuation Plan. Developer shall submit and obtain approval of an Emergency Evacuation Plan (the EEP) from City Police and Fire Protection agencies prior to issuance of a Certificate of Occupancy. Up-to-date 24-hour emergency contact information for the on-site personnel shall be provided to the City on an ongoing basis and the approved EEP shall be kept onsite and also be submitted to the following City Agencies: (a) Police Department (b) Fire Department (c) Planning and Building Agency (d) Community Development Agency 4.13 Crime Free Housing. Developer shall work with City staff to formalize a crime free housing policy, procedure, and design plan (the "CFH Plan"),which includes the following provisions: (a) Requiring parking areas and common interior areas (lobbies, elevators, etc.)to contain security cameras; (b) Requiring routine unit inspections; (c) Ensuring lobby/other entrance doors are secured and accessed via remote controls,fobs,etc.; and (d) Have policies in place to ensure that common use areas such as hallways and trash enclosures are maintained in good condition and repair(e.g.,well- lit,kept clean, etc.). 13 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 27 8/4/2026 Developer shall submit and obtain approval from the City's Planning and Building Agency ("PBA") that the CFH Plan meets the requirements of this Subsection 4.13 prior to issuance of the Certificate of Occupancy. The approved CFH Plan shall be implemented and administered by Developer or its designated property manager. 4.14 Onsite Parking Management Plan. Developer shall provide onsite parking for residents and visitors of the Project and actively monitor the parking demand of the Project site. Developer shall continually monitor and take the following measures to manage the parking demand of the Project site to mitigate the use of offsite parking spaces on private or public properties and/or right-of-way: (a) Requiring onsite parking permits(such as stickers or hang-tags) for any parking in the onsite parking spaces for both residents and guests; (b) Policies for maximum time vehicles may be parked in the surface parking spaces, including any guest parking; (c) Requiring that overflow parking be directed to available spaces at the 6 Hutton Centre Drive (Griffin Tower) and 203 E. Sandpointe garages; (d) Policies for towing unauthorized vehicles, vehicles parked in unauthorized locations (such as fire lanes),vehicles parking in surface guest parking without a sticker,hang-tag, or other identifiers, and vehicles parked longer than any maximum guest parking timeframes allowed; and (e) Routine garage inspections to ensure garages are available for vehicle parking. Prior to building permit issuance,the Applicant shall submit a Parking Management Plan (PMP) for Planning Division approval, to remain in effect for the life of the Project. The approved PMP shall be implemented continuously, maintained onsite for City inspection, and updated by Planning Manager direction following parking complaints. In the event that the City determines, based on complaints, monitoring, or other information, that parking demand associated with the Project is resulting in adverse impacts to surrounding properties or the public right-of-way, the Developer shall, upon written notice from the City,meet and confer with the City to evaluate such conditions. The Developer shall work in good faith with the City to identify and implement reasonable measures, subject to City approval, to address such parking-related impacts. Such measures may include,but are not limited to, operational,management,or physical modifications to the Project, as deemed appropriate by the City and agreed to by the developer. Any agreed-upon measures shall be incorporated into an updated Parking Management Plan, subject to approval by the Planning Manager, and shall be implemented by the Developer within a timeframe reasonably established by the City. 14 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 28 8/4/2026 4.15 Marketing and Resident Selection Plan. 4.15.1 Each Affordable Unit shall be leased to Eligible Households selected by Developer who meet all of the requirements provided herein. Prior to Certificate of Occupancy, Developer shall prepare and obtain City's approval of a marketing program and resident selection plan for the leasing of the Affordable Units at the Project("Marketing Program"). The leasing of the Affordable Units shall thereafter be marketed in accordance with the Marketing Program as the same may be amended from time to time with City's prior written approval. Upon request, Developer shall provide City with periodic reports with respect to the leasing of the Housing Units. 4.15.2 The Marketing Program shall include, but is not limited to, marketing and community outreach activities, proposed tenant selection criteria, occupancy standards, income requirements,timeline and details for outreach and marketing,data collection,record keeping and monitoring, procedures for complaints, and compliance assessment. Components of the resident selection plan shall include, but are not limited to, the application process, interview procedure, apartment offer and assignment,rejected applications,and wait list management. All requirements set forth herein shall be incorporated in the Marketing Program. 5. TERM OF THIS AGREEMENT 5.1 Term. The term of this Agreement ("Term") shall commence on the Effective Date and shall continue until the expiration of the Affordability Term for all Affordable Units, as set forth in Section 3.1, above. 6. DEFAULT AND TERMINATION; INDEMNIFICATION 6.1 Default. Failure or delay by any Party to perform any term or provision of this Agreement, which is not cured within thirty(30) days after receipt of notice from the other Party specifying the default (or such other period specifically provided herein), constitutes a default under this Agreement; provided, however, if such default is of the nature requiring more than thirty(30)days to cure,the defaulting Party shall avoid default hereunder by commencing to cure within such thirty(30)day period,and thereafter diligently pursuing such cure to completion within an additional sixty(60)days following the conclusion of such thirty(30) day period(for a total of ninety(90)days). Except as required to protect against further damages,the injured Party may not institute proceedings against the Party in default until the time for cure has expired. Failure or delay in giving such notice shall not constitute a waiver of any default, nor shall it change the time of default. Notwithstanding the above, should the Developer elect to not proceed with the Project, or Phase 2 of the Project, prior to commencement of construction, the Developer shall submit written notice of such termination("Termination Letter")to the City,which Developer,for itself,its successors and assigns,states that it waives,forfeits,and relinquishes any and all benefits under this Agreement. Upon City's receipt of the Termination Letter,the Parties agree to terminate this Agreement, except that the obligations of Section 4.1 and 6.4 shall survive termination. 15 200 E. Sandpointe Avenue Density Bonus Agreement City Council 30 — 29 8/4/2026 Developer shall, at its sole cost and expense, prepare and record a Termination of Agreement, which City shall review and approve, in the exercise of reasonable discretion. Such termination shall not be considered a default by any Parry,but it shall result in a termination of the Agreement as provided for herein. 6.2 City's Remedies. In the event of a Default, the City shall have all rights and remedies available at law, and may seek any or all of the following remedies: 6.2.1 Any individual who sells or rents(including subleasing)an Affordable Unit in violation of the provisions of this Agreement shall be required to forfeit to City all monetary amounts so obtained. 6.2.2 City may exercise any rights or institute any appropriate legal actions or proceedings necessary to ensure compliance with this Agreement, including but not limited to: (a) Actions to revoke,deny or suspend any permits and/or certificate of occupancy; and (b) Actions for injunctive relief or damages. 6.3 Rights and Remedies Cumulative. The rights and remedies of the Parties are cumulative, and the exercise by either Parry of one or more of its rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party. Notwithstanding anything to the contrary contained in this Agreement,in no event shall either Party be liable for speculative,consequential, punitive or other indirect damages, and each Parry waives any right to collect speculative, consequential,punitive or other indirect damages against the other Party. 6.4 Indemnification. In addition to any other indemnity specifically provided in this Agreement, Developer agrees to defend (with counsel of City's choosing and the consent of Developer, which shall not be unreasonably withheld, conditioned or delayed and which may be joint defense counsel upon City's and Developer's consent) indemnify and hold harmless City and its respective officers, officials, agents, employees, representatives, and volunteers (collectively, "Indemnitees") from and against any loss, liability, claim, or judgment arising from any claims, demands, or causes of action arising from or related to this Agreement, including the approval thereof,except to the extent caused by.the active negligence or willful misconduct of Indemnitees. 7. ASSIGNMENT: COVENANTS RUN WTTH THE LAND 7.1 Assignment by Developer. 7.1.1 Prohibited Transfers or Assignments. Developer shall not sell, transfer, or assign the Property or Project in whole or in part, or transfer or assign Developer's rights and obligations in this Agreement,in whole or in part,unless the sale,transfer,or assignment complies with this Section 7. If Developer seeks to sell, transfer or assign the Property or Project, or any rights and obligations in this Agreement,Developer shall request City's written consent, and City shall respond within thirty(30)days with a written approval or denial,which City may determine 16 200 E. Sandpointe Avenue Density Bonus Agreement City Council 30 — 30 8/4/2026 in its sole and absolute discretion. If City approves such a request, then prior to any such sale, transfer or assignment,Developer shall pay City's reasonable fees as compensation for the City's review of the request. City's failure to respond to the request within thirty (30) days shall be deemed an disapproval. 7.1.2 Sale of Property. Developer agrees and declares that the Property and the Project shall be held,conveyed,mortgaged,encumbered,leased,rented,used,occupied,operated, sold, and approved subject to all obligations set forth or incorporated in this Agreement, all of which are for the purpose of enhancing and protecting the value and attractiveness of the Property and the Project. All of the obligations set forth or incorporated in this Agreement shall constitute covenants which run with the land and shall be binding on Developer and its successors and assigns, and all parties having or acquiring any right, title or interest in, or to any part of the Property or Project. Developer further understands and agrees that the approvals received for this Project have been made on the condition that Developer and all subsequent owners, or other successors and assigns of the Property and/or Project lease and rent the Affordable Units in accordance with the terms and conditions stipulated in Sections 4, 5 and 6 of this Agreement for a term of fifty five (55) consecutive years commencing upon the date that the Project is first occupied. 7.1.3 Subsequent Assignment. As used in this Agreement,the term"Developer" shall be deemed to include any such transferee or assignee after.the date such sale, transfer, or assignment occurs in compliance with this Agreement. 7.1.4 Unpermitted Assignments Void. Any sale,transfer,or assignment made in violation of this Agreement shall be null and void,and City shall have the right to pursue any right or remedy at law or in equity to enforce the provisions of the restriction against unpermitted sales, transfers, or assignments. 7.2 Covenants Run with the Land. The Property shall be used, occupied and improved subject to the covenants, conditions, and restrictions set forth herein. The covenants, conditions, restrictions, reservations, equitable servitudes, liens and charges set forth in this Agreement shall run with the Property and shall be binding upon Developer and all persons having any right, title or interest in the Property, or any part thereof, their heirs, and successive owners and assigns, shall inure to the benefit of City and its successors and assigns, and may be enforced by City and its successors and assigns. The covenants established in this Agreement shall,without regard to technical classification and designation, be binding for the benefit and in favor of City and its successors and assigns, and the parties hereto expressly agree that this Agreement and the covenants herein shall run in favor of City. City is deemed the beneficiary of the terms and provisions of this Agreement and of the covenants running with the land, for and in its own right and for the purposes of protecting the interests of the community and other parties, public or private,in whose favor and for whose benefit this Agreement and the covenants running with the land have been provided. Developer hereby declares its understanding and intent that the burden of the covenants set forth herein touch and concern the land and that the Developer's interest in the Property is rendered less valuable thereby. Developer hereby further declares its understanding and intent that the agreement provides a public benefit in furtherance of benefit of such covenants 17 200 E. Sandpointe Avenue Density Bonus Agreement City Council 30 — 31 8/4/2026 touch and concern the land by enhancing and increasing the enjoyment and use of the Property by the citizens of City and by furthering the health, safety, and welfare of the residents of City. 8. MISCELLANEOUS 8.1 Entire Agreement. This Agreement and all of its exhibits and attachments set forth and contain the entire understanding and agreement of the parties with respect to the density bonus of the Project, and there are no oral or written representations,understandings or ancillary covenants, undertakings or agreements which are not contained or expressly referred to herein. No testimony or evidence of any such representations, understandings or covenants shall be admissible in any proceeding of any kind or nature to interpret or determine the terms or conditions of this Agreement. 8.2 Amendment. Any alteration,change or modification of or to this Agreement,in order to become effective, shall be made in writing and in each instance approved by the City Council, or through the City Manager as detailed herein, and signed on behalf of each party. The City Manager shall have the authority to make approvals,issue interpretations,execute documents, waive provisions, and/or enter into amendments of this Agreement on behalf of City that further the intent of this Agreement and are consistent with the Project Approvals. Any proposed change that is in conflict or inconsistent with the Project Approvals shall require review and approval by the City's Planning Commission or City Council, in accordance with the Santa Ana Municipal Code. Any requested alteration, change or modification of the Agreement by Developer shall require the payment of fees or deposit by Developer to City, as applicable, for the City's review of the request. Each alteration,change,or modification to this Agreement shall be recorded against the Property in the Official Records. 8.3 Notices. 8.3.1 Deliverv. As used in this Agreement, "notice" includes, but is not limited to, the communication of notice, request, demand, approval, statement, report, acceptance, consent,waiver,appointment or other communication required or permitted hereunder. All notices shall be in writing and shall be considered given either: (i) when delivered in person to the recipient named below; or(ii)on the date of delivery shown on the return receipt, after deposit in the United States mail in a sealed envelope as either registered or certified mail with return receipt requested,and postage and postal charges prepaid,and addressed to the recipient named below;or (iii) two (2) days after deposit in the United States mail in a sealed envelope, first class mail and postage prepaid,and addressed to the recipient named below;or(iv)one(1)day after deposit with a known and reliable next-day document delivery service (such as Federal Express), charges prepaid and delivery scheduled next-day to the recipient named below,provided that the sending party receives a confirmation of delivery from the delivery service provider; or (v) the first business day following the date of transmittal of any facsimile, provided confirmation of successful transmittal is retained by the sending Party; or (vi) upon transmission thereof (as evidenced by the recipient's reply to such notice or other competent evidence of actual receipt) if transmitted by electronic transmission(email),provided that a copy of such notice is concurrently sent by first-class mail postage prepaid. All notices shall be addressed as follows: 18 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 32 8/4/2026 If to City: City of Santa Ana Community Development Agency 20 Civic Center Plaza(M-26) P.O. Box 1988 Santa Ana, California 92702 Attention: Housing Manager With a copy to: Office of the City Attorney City of Santa Ana 20 Civic Center Plaza, 7th Floor(M-29) Santa Ana, California 92702 If to Developer: CM Sandpointe,LLC; GH Sandpointe,LLC; JMT Sandpointe,LLC; and QC Sandpointe,LLC c/o Watermarke Properties 1370 Jetstar Drive, Suite 100 Henderson,NV 89052 Attention: Jonathan Schneider Phone: (909) 913-9003 E-mail:jonny@wpipm.com With a copy to: Cox, Castle&Nicholson LLP 3121 Michelson Drive, Suite 200 Irvine, CA 92612 Attention: Sean Matsler Phone: (949)260-4652 E-mail: SMatsler@coxcastle.com 8.3.2 Change of Address. Either Party may,by notice given at any time,require subsequent notices to be given to another person or entity, whether a party or an officer or representative of a party, or to a different address, or both. Notices given before actual receipt of notice of change shall not be invalidated by the change. 8.4 Severability. If any term, provision, covenant or condition of this Agreement shall be determined invalid, void or unenforceable, the remainder of this Agreement shall not be affected thereby to the extent such remaining provisions are not rendered impractical to perform, taking into consideration the purposes of this Agreement. 8.5 Interpretation and Governing Law. This Agreement and any dispute hereunder shall be governed and interpreted in accordance with the laws of the State of California without regard to conflict of law principles. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties hereto, and the rule of construction to the effect that ambiguities are to be resolved against the drafting 19 200 E. Sandpointe Avenue Density Bonus Agreement City Council 30 — 33 8/4/2026 Parry shall not be employed in interpreting this Agreement,all Parties having been represented by counsel in the negotiation and preparation hereof. 8.6 Section Headings. All section headings and subheadings are inserted for convenience only and shall not affect any construction or interpretation of this Agreement. 8.7 Singular and Plural. As used herein,the singular of any word includes the plural, and vice versa, as context so dictates. Masculine, feminine, and neuter forms of any word include the other as context so dictates. 8.8 Joint and Several Obligations. If at any time during the term of this Agreement the Property and/or Project is owned, in whole or in part, by more than one Developer, all obligations of such Developer under this Agreement shall be joint and several, and the default of any such Developer shall be the default of all such Developers. 8.9 Time of Essence. Time is of the essence in the performance of the provisions of this Agreement as to which time is an element. 8.10 Computation of Days. Unless otherwise specified in this Agreement or any Exhibit attached hereto, use of the term "days" shall mean calendar days. For purposes of this Agreement and all Exhibits attached hereto, "business days" shall mean every day of the week except Saturdays, Sundays, official State holidays as recognized in Government Code Section 19853(a) or successor statute, and any days in which Santa Ana City Hall is closed for business. .8.11 Waiver. Failure by a Party to insist upon the strict performance of any of the provisions of this Agreement by the other Parry,or the failure by a Party to exercise its rights upon the default of the other Party,shall not constitute a waiver of such Party's right to insist and demand strict compliance by the other Party with the terms of this Agreement thereafter. 8.12 Non-Discrimination. In performing its obligations under this Agreement, Developer shall not discriminate because of race, color, creed, religion, sex, gender, gender identity, gender expression, marital status, sexual orientation, familial status, source of income, veteran or military status, age, national origin, ancestry, disability or genetic information, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion,termination or other related activities.Developer affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 8.13 Third Party Beneficiaries. No person or entity, other than City and Developer shall have any right of action based upon any provision of this Agreement. 8.14 Force Majeure. Neither Party shall be deemed to be in default where failure or delay in performance of any of its obligations under this Agreement is caused by floods, earthquakes, other Acts of God,fires,pandemics as declared by federal, state, or local emergency resolution, wars, riots or similar hostilities, strikes and other labor difficulties beyond the Party's control (including the Party's employment force), court actions (such as restraining orders or injunctions), or other causes beyond the Party's control, including delays by any governmental 20 200 E. Sandpointe Avenue Density Bonus Agreement City Council 30 — 34 8/4/2026 entity (although the City may not benefit from this provision for a delay that results from City's failure to perform its obligations under this Agreement), or an insurance company of either party. If any such events shall occur,the term of this Agreement and the time for performance by either Party of any of its obligations hereunder may be extended by the written agreement of the Parties for the period of time that such events prevented such performance. 8.15 Mutual Covenants. The covenants contained herein are mutual covenants and also constitute conditions to the concurrent or subsequent performance by the Party benefited thereby of the covenants to be performed hereunder by such benefited Party. 8.16 Successors in Interest. The burdens of this Agreement shall be binding upon, and the benefits of this Agreement shall inure to, all permitted successors in interest to the Parties to this Agreement. All provisions of this Agreement shall be enforceable as equitable servitudes and constitute covenants running with the land. Each covenant to do or refrain from doing some act hereunder with regard to development of the Property: (a)is for the benefit of and is a burden upon every portion of the Property; (b)runs with the Property and each portion thereof; and(c)is binding upon each Party and each successor in interest approved pursuant to this Agreement during ownership of the Property or any portion thereof. 8.17 Counterparts. This Agreement may be executed by the Parties in counterparts, which counterparts shall be construed together and have the same effect as if all of the Parties had executed the same instrument. 8.18 Jurisdiction and Venue. Any action at law or in equity under this Agreement or brought by a Party hereto for the purpose of enforcing, construing or determining the validity of any provision of this Agreement shall be filed and tried in the Superior Court of the County of Orange, State of California, or to the extent allowed by law, in the federal court district covering the City, and the Parties hereto waive all provisions of law providing for the filing, removal or change of venue to any other court. 8.19 Project as a Private Undertaking. It is specifically understood and agreed by and between the Parties hereto that the development of the Project is a private development,that neither Party is acting as the agent of the other in any respect hereunder, and that each Party is an independent contracting entity with respect to the terms, covenants and conditions contained in this Agreement. No partnership,joint venture or other association of any kind is formed by this Agreement. The only relationship between City and Developer is that of a government entity regulating the development of private property and the Developer of such property. 8.20 Further Actions and Instruments. Each of the Parties shall cooperate with and provide reasonable assistance to the other to the extent contemplated hereunder in the performance of all obligations under this Agreement and in the satisfaction of the Project and conditions of this Agreement. Upon the request of either Party at any time,the other Party shall promptly execute, with acknowledgment or affidavit if reasonably required, and file or record such required instruments and writings and take any actions as may be reasonably necessary under the terms of this Agreement to carry out the intent and to fulfill the provisions of this Agreement or the Project or to evidence or consummate the transactions contemplated by this Agreement. City hereby 21 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 35 8/4/2026 authorizes City Manager to take such other actions and negotiate and execute any additional agreements or amendments to this agreement as may be reasonably necessary or proper to fulfill the City's obligations under this Agreement. The City Manager may delegate her or his powers and duties under this Agreement to an authorized management level employee of the City. 8.21 Estoppel Certificate. Within ten(10)business days following a written request by any of the Parties, the other Party shall execute and deliver to the requesting Party a statement certifying that (i) either this Agreement is unmodified and in full force and effect or there have been specified (date and nature) modifications to the Agreement,but it remains in full force and effect as modified; and (ii) either there are no known current uncured defaults under this Agreement or that the responding Party alleges that specified(date and nature)defaults exist. The statement shall also provide any other reasonable information requested. The failure to timely deliver this statement shall constitute a conclusive presumption that this Agreement is in full force and effect without modification, except as may be represented by the requesting Party, and that there are no uncured defaults in the performance of the requesting Party, except as may be represented by the requesting Party. 8.22 No Subordination. City's approval of the necessary land use entitlements that authorize Developer to develop, operate, and maintain the Project was based upon Developer's obligation to provide the Affordable Units pursuant to the State Density Bonus Law, City Density Bonus for Affordable Housing, and the terms and conditions of this Agreement. For the duration of the Term, this Agreement shall have priority over any and all mortgages, deeds of trust, and other similar forms of secured financing recorded against the Property or any portion thereof. Developer expressly understands and acknowledges that state law requires preservation of affordability covenants in connection with the approval of this density bonus project. 8.23 Attorneys' Fees and Costs. If either Party to this Agreement commences an action against the other Party to this Agreement arising out of or in connection with this Agreement, the prevailing Party shall be entitled to recover reasonable attorneys' fees, expert witness fees, costs of investigation, and costs of suit from the losing Party. 8.24 Authority to Execute. The person or persons executing this Agreement on behalf of each Party warrants and represents that he or she/they have the authority to execute this Agreement on behalf of his or her/their corporation, partnership or business entity and warrants and represents that he or she/they has/have the authority to bind the Party to the performance of its obligations hereunder. (Signatures on following page) 22 200 E. Sandpointe Avenue Density Bonus Agreement City Council 30 — 36 8/4/2026 IN WITNESS WHEREOF, the parties hereto have caused this Density Bonus Housing Agreement to be executed on the date set forth at the beginning of this Agreement. ATTEST: CITY OF SANTA ANA Jennifer Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: CITY ATTORNEY By: RECOMMEND FOR APPROVAL: DEVELOPER: Michael L. Gifcia By: onathan Schneider Executive Director Its: Authorized Agent Community Development Agency CM Sandpointe, LLC, a California limited liability company; GH Sandpointe, LLC, a California limited liability company; JMT Sandpointe, LLC, a California limited liability company; QC Sandpointe, LLC, a California limited liability company 23 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 37 8/4/2026 IN WITNESS WHEREOF, the parties hereto have caused this Density Bonus Housing Agreement to be executed on the date set forth at the beginning of this Agreement. ATTEST: CITY OF SANTA ANA Jennifer Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: CITY ATTORNEY �&-j R &� By: Matthew R. Cody Best, Best& Krieger Special Counsel for the City RECOMMEND FOR APPROVAL: DEVELOPER: Michael L. Garcia By: Jonathan Schneider Executive Director Its: Authorized Agent Community Development Agency CM Sandpointe, LLC, a California limited liability company; GH Sandpointe, LLC, a California limited liability company; JMT Sandpointe, LLC, a California limited liability company; QC Sandpointe, LLC, a California limited liability company 23 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 38 8/4/2026 EXHIBIT A LEGAL DESCRIPTION OF THE PROPERTY Exhibit A to 200 E. Sandpointe Avenue Density Bonus Agreement City Council 30 — 39 8/4/2026 LEGAL DESCRIPTION: Real property in the City of Santa Ana, County of Orange, State of California, described as follows: PARCEL D: ALL OF PARCELS 4, 5, 6 AND 8, TOGETHER WITH A PORTION OF PARCEL 7 IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, ACCORDING TO PARCEL MAP NO. 79-879 FILED IN BOOK 151, PAGES 21 THROUGH 23, INCLUSIVE OF PARCEL MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, MORE PARTICULARLY DESCRIBED AS ALL OF PARCELS 4, 5, 6 AND 8 IN LOT LINE ADJUSTMENT LL 83-2 RECORDED MAY 20, 1983 AS INSTRUMENT NO. 83-215091 OF OFFICIAL RECORDS. PARCEL E: AN APPURTENANT NON-EXCLUSIVE EASEMENT FOR PARKING OVER PARCEL 7, AS SHOWN ON EXHIBIT A ATTACHED TO THAT CERTAIN LOT LINE ADJUSTMENT NO. LL 83-2 RECORDED MAY 20, 1983 AS INSTRUMENT NO. 83-215091, AND AS SET FORTH IN THAT CERTAIN GRANT OF EASEMENT RECORDED FEBRUARY 11, 1987 AS INSTRUMENT NO. 87-077357, BOTH OF OFFICIAL RECORDS OF ORANGE COUNTY, CALIFORNIA. APN 411-111-07 (Affects Adjusted Parcel 8 of Parcel D) 411-111-09 (Affects Adjusted Parcel 6 of Parcel D) 411-111-10 (Affects Adjusted Parcel 5 of Parcel D) 411-111-11 (Affects Adjusted Parcel 4 of Parcel D) City Council 30 — 40 8/4/2026 EXHIBIT B TENANT VERIFICATION [SEE FOLLOWING PAGES] Exhibit B to 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 41 8/4/2026 TENANT INCOME VERIFICATION FORM Head of Household (Print Name): Address: Telephone Number: Home: Work: Cell: Date of Birth: Social Security#: Household Composition List All Household Members Living in the Inclusionary Unit Dependent Name Sex Age (Y/N) Social Security# List additional household members on a separate sheet of paper. Tenant Income Verification Form Pagel Santa Ana, California August 8,2014 City Council 30 — 42 8/4/2026 TENANT INCOME VERIFICATION FORM Monthly Gross Income* List All Sources of Income of All Household Members Living in the Inclusionary Unit Part 1: Earned Income Other Adult Head of Household Household Members Total 1. Gross amount, before payroll deductions of wages, $ $ $ salaries, overtime pay, commissions, fees, tips and bonuses. 2. Net income from business. $ $ $ 3. Social security, annuities, insurance policies, $ $ $ pension/retirement funds, disability or death benefits received periodically. 4. Payment in lieu of earnings, such as $ $ $ unemployment, disability compensation, worker's compensation and severance pay. 5. Public assistance, welfare payments $ $ $ 6. Alimony, child support, other periodic allowances $ $ $ 7. Regular pay, special pay and allowances of $ $ $ members of the Armed Forces 8. Other $ $ $ Subtotal: Monthly Earned Income $ Total Monthly Earned Income x 12 = $ Total Annual Household Gross Earned Income Tenant Income Verification Form Page 2 Santa Ana, California August 8,2014 City Council 30 — 43 8/4/2026 TENANT INCOME VERIFICATION FORM Monthly Gross Income* List All Sources of Income of All Household Members Living in the Inclusionary Unit Part 2: Investment Income Total Other Adult Household Head of Household Investment Household Members Income 1. Interest paid on Bank and Savings accounts $ $ $ 2. Dividends and other payments from stocks and $ $ $ bonds 3. Income from real property (i.e. rental property) $ $ $ 4. Other(describe) $ $ $ Subtotal: Monthly Investment Income: $ Total Monthly Investment Income x 12 = $ Total Annual Household Investment Income *Note: The following items are not considered income: casual or sporadic gifts; amounts specifically for or in reimbursement of medical expenses; lump sum payments such as inheritances, insurance payments, capital gains and settlement for personal or property losses; educational scholarships paid directly to the student or educational institution; special pay to a serviceman head of family away from home and under hostile fire; relocation payments under federal, state or local law; foster child care payments; value of coupon allotments for purpose of food under Food Stamp Act of 1964 which is in excess of amount actually charged the eligible household; payments received pursuant to participation in the following programs: VISTA, Service Learning Programs, and Special Volunteer Programs, SCORE, ACE, Retired Senior Volunteer Program, Foster Grandparent Program, Older American Community Services Program, and National Volunteer Program to Assist Small Business Experience. Tenant Income Verification Form Page 3 Santa Ana, California August 8,2014 City Council 30 — 44 8/4/2026 TENANT INCOME VERIFICATION FORM Assets ** List the Current Value of All Assets of All Household Members Living in the Inclusionary Unit If the Asset generates income, that income must be specified In Part 2 above Other Adult Head of Household Household Members Total Value of Value Value Assets 1. Bank and Savings accounts $ $ $ 2. Stocks and bonds $ $ $ 3. Real property(i.e. rental property) $ $ $ 4. Other(describe) $ $ $ Total Asset Value $ **Note: Necessary items, such as furniture and automobiles, used for personal use are excluded from household assets. Collections of items for hobby, investment or business purposes must be included in household assets. If the total value of household assets exceeds $5,000, the calculation of the household's annual income shall include the greater of the actual amount of income, if any, derived from all of the household assets; or 10% of the total value of the assets. Tenant Income Verification Form Page 4 Santa Ana, California August 8,2014 City Council 30 — 45 8/4/2026 TENANT INCOME VERIFICATION FORM If the total asset value exceeds $5,000, perform the calculations in the following table. If the total asset value is less than $5,000, the amount of investment income to be included in annual household income is $0. Calculation of Investment Income to be Included in Annual Household Income 1. Total Annual Household Investment Income $ 2. Total Asset Value $ x 10% $ The Greater of#1 or#2 = Investment Income to be Included in Annual Household Income$ Calculation of the Household's Total Annual Income Total Annual Household Gross Earned Income $ Total Investment Income to be Included in Annual Household Income $ Total Household Income $ Documentation Attach True Copies of the Relevant Documents Listed Below Paycheck stubs from two most recent pay periods Bank/Savings account verification Employment verification Self-employment verification Income tax return Unemployment verification Social security verification Welfare verification Alimony/child support verification Disability income verification Other(Describe) Tenant Income Verification Form Page 5 Santa Ana, California August 8,2014 City Council 30 — 46 8/4/2026 AFFIDAVIT This Affidavit is made with the knowledge that it will be relied upon by the City of Santa Ana, our landlord and the owner of our apartment building, to determine maximum income for eligibility. (1/we) warrant that all information set forth in this document is true, correct and complete and based upon information (1/we) deem reliable and based upon such investigation as (1/we) deemed necessary. (lMe) acknowledge that(1/we) have been advised that the making of any misrepresentation or misstatement in this affidavit will constitute a material breach of(my/our) rental agreement with the property owner to rent the unit and will additionally enable the property owner to initiate and pursue all applicable legal and equitable remedies with respect to the unit and to me/us. (M/e) do hereby swear under penalty of perjury that the foregoing statements are true and correct and that this affidavit has been executed as of the date specified below by each adult member of the household which intends to occupy an Inclusionary Unit located at ,Santa Ana, California. Signature Date Printed Name Executed at Santa Ana, California Signature Date Printed Name Executed at Santa Ana, California Affidavit Page 6 Santa Ana, California August 8,2014 City Council 30 — 47 8/4/2026 EXHIBIT C ANNUAL TENANT RECERTIFICATION [SEE FOLLOWING PAGES] Exhibit C to 200 E. Sandpointe Avenue Density Bonus Agreement City Council 30 — 48 8/4/2026 ANNUAL TENANT RECERTIFICATION CITY OF SANTA ANA AFFORDABLE RENTAL HOUSING PROGRAM Date: Tenant Name: Unit Address: Dear In accordance with the requirements imposed by the City of Santa Ana (City), and your lease, the City requires that we review your income and family composition every year. To complete our review, the Property Owner or Property Manager will set up a meeting with you to receive the necessary information. When you attend the meeting with the Property Owner or Property Manager you must bring documents that verify the income of all the adult members of your household. This information can include income tax returns, employment verification, wage statements, interest statements, and/or unemployment compensation statements. Cooperation with the recertification requirement is a condition of continuing tenancy in an Inclusionary Unit. You must report the required information to enable the Property Owner to process the recertification by Month/Day. Sincerely, Property Manager/ Property Owner Annual Tenant Recertification Form Page 1 Santa Ana, California August 8,2014 City Council 30 — 49 8/4/2026 EXHIBIT D ANNUAL RENTAL HOUSING COMPLIANCE REPORT [SEE FOLLOWING PAGES] Exhibit D to 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 50 8/4/2026 3 ° .0 \ § 2 / u / > § t \ ° B 2 f k k \ 2 -0 \ / { g w o = \ _ / aj Q. / _ a 0 u CL � t � e a k ° k e 3 / \ > � 0 w k } w 2 u UJ z � w a z » � J 2 2 o = § 2 u a � b o z u z Q § 2 � ai CC o D » 0 I § / Z / 0LLI j 0 j 2 / 2 \ § k / o = I 2 \ k a \ § 2 bz co 'a\ \ 2 ) � ƒ \ § 2 3 kZ { 0 = _ .. % 2 t \ aj / \ S f 0 72 = 2 ° m # \ 0 � 7 E § City COunCA w u O26 EXHIBIT E FORM OF NOTICE OF AFFORDABILITY RESTRICTIONS ON TRANSFER OF PROPERTY RECORDING REQUESTED BY, ) AND WHEN RECORDED MAIL TO: ) City of Santa Ana ) 20 Civic Center Plaza, 6th Floor ) Santa Ana, California 92702 ) Attn: Executive Director ) This document is exempt from payment of a recording fee pursuant to Government Code Sections 27383 and 6103. NOTICE OF AFFORDABILITY RESTRICTIONS ON TRANSFER OF PROPERTY This Notice of Affordability Restrictions on Transfer of Property (or "Notice of Affordability Restrictions") is executed and recorded pursuant to Section 65915 of the California Government Code, and affects that certain real property generally located at [ADDRESS], California (APN XXXXXX) (hereafter, the "Property") as legally described in Exhibit A hereto("Property"). The City of Santa Ana, a charter city and municipal corporation of the State of California (referred to hereafter as ,,City,,), and ("Developer/Property Owner") have entered into that certain Density Bonus Housing Agreement With Declaration of Covenants, Conditions and Restrictions, dated as of , 2026 ("Density Bonus Housing Agreement"). 1. The Density Bonus Housing Agreement provides for affordability restrictions and restrictions on the transfer of the Property, as more particularly set forth in the Density Bonus Housing Agreement. A copy of the Density Bonus Housing Agreement is on file with City as a public record and is deemed incorporated herein. Reference is made to the Density Bonus Housing Agreement with regard to the complete text of the provisions of such agreement and all defined terms therein, which provides for affordability restrictions and restrictions on the transfer of the Property. Exhibit E to 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 52 8/4/2026 2. For a period commencing upon the date on which the Affordable Unit receives all required occupancy permits from the City and terminating on the fifty- fifth (55th) anniversary thereof, the Property must comply with the affordability covenants limiting the occupancy and rental of the Affordable Units as set forth in the Density Bonus Housing Agreement; such restrictions are set forth at greater length in the Density Bonus Housing Agreement, which is expected to be recorded substantially concurrently herewith among the Official Records of Orange County, California. 3. Section 4.12 of the Density Bonus Housing Agreement provides as follows: "Notice of Affordability Restrictions on Transfer of Property. In the event of the sale or resale of an Affordable Unit during the Total Affordability Term, the City and the transferor shall execute and deposit into escrow, or record against the Affordable Unit, a Notice of Affordability Restrictions on Transfer of the Property as contained herein (Exhibit E). The sale or transfer of the Property, shall not be effective unless and until the City and the transferee execute the documents necessary to transfer the Density Bonus Agreement obligations from the transferor to the transferee." In the event that Developer/Property Owner desires to Transfer the Property during the Affordability Period, prior to the Transfer the owner shall notify City by delivering a Notice of Intent to Transfer to City, which shall indicate the identity of the proposed Transferee who desires to purchase the Property, and an assignment and assumption of the terms and conditions of the Density Bonus Housing Agreement. The following procedure shall apply: a. Notice to City. Developer/Property Owner shall send the Notice of Intent to Transfer to City at the address set forth in the Density Bonus Housing Agreement. b. Qualification of Proposed Transferee. The City shall have the right to review the qualifications of the proposed Transferee for purposes of determining compliance with the Density Bonus Housing Agreement. C. Certificates from Parties. Developer/Property Owner and proposed Transferee each shall certify in writing, in a form acceptable to City, that the Transfer shall be closed in accordance with, and only with, the terms of the approved assignment and assumption agreement. The written certificate shall also include a provision that in the event a Transfer is made in violation of the terms of Exhibit E to 200 E. Sandpointe Avenue Density Bonus Agreement City Council 30 — 53 8/4/2026 this Restriction or false or misleading statements are made in any documents or certificate submitted to City for its approval of the Transfer, City shall have the right to file an action at law or in equity to make the parties terminate and/or rescind the sales contract and/or declare the sale void notwithstanding the fact that the Transfer may have closed and become final as between Developer/Property Owner and Transferee. d. Written Consent of City Required Before Transfer. During the Affordability Period,the Property, and any interest therein, shall not be conveyed by any Transfer except with the express written consent of the City, which consent shall be given only if the Transfer is in accordance with the provisions of this Restriction. This provision shall not prohibit the encumbering of title for the sole purpose of securing financing of the purchase price of the Property. f. Delivery of Documents. Upon the close of the proposed Transfer,Developer/Property Owner and Transferee, as applicable, shall provide the City with a copy of the final sales contract, settlement statement,escrow instructions, all certificates required by this Section 3 and any other documents the City may request. 4. The restrictions contained in the Density Bonus Housing Agreement commence upon the date on which the Affordable Unit receives all required occupancy permits from the City and terminate on the fifty-fifth (55th) anniversary thereof. 5. The commonly known addresses for the Property [ADDRESS]. 6. The assessor's parcel numbers for the Property is 7. The legal description of the Property is attached hereto as Attachment No. 1 and is incorporated herein by reference. 8. The Density Bonus Housing Agreement, which includes the affordability restrictions referenced above, is expected to be submitted for recordation in the Office of the Orange County Recorder contemporaneously with this Notice of Affordability Restrictions. 9. The Density Bonus Housing Agreement remains in full force and effect and is not amended or altered in any manner whatsoever by this Notice of Affordability Restrictions. Exhibit E to 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 54 8/4/2026 10. Capitalized terms shall have the meaning established under the Density Bonus Housing Agreement(including all Attachments thereto) excepting only to the extent as otherwise expressly provided under this Notice of Affordability Restrictions. 11. Persons having questions regarding this Notice of Affordability Restrictions, the Density Bonus Housing Agreement or the Attachments thereto should contact the City at its offices (20 Civic Center Plaza, Santa Ana, California 92701, or such other address as may be designated by the City from time to time). Exhibit E to 200 E.Sandpointe Avenue Density Bonus Agreement City Council 30 — 55 8/4/2026 DEVELOPER/ PROPERTY OWNER: By: Printed Name: [Signature to be acknowledged] THE CITY OF SANTA ANA, By: Executive Director ATTEST: APPROVED AS TO FORM: SONIA R. CARVALHO, City Attorney By: City Attorney Dated: Exhibit E to 200 E. Sandpointe Avenue Density Bonus Agreement City Council 30 — 56 8/4/2026 City Clerk's Office www.santa-ana.gov/cityclerk Item # 31 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Metropolitan Water District Board Representative AGENDA TITLE City of Santa Ana Metropolitan Water District Board Representative RECOMMENDED ACTION Nominate and appoint a representative to the Metropolitan Water District Board to represent the City of Santa Ana. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The City Council represents the City's interests in regional issues by serving on a number of regional boards/agencies which make public policy decisions, including in the area of water resources through the Metropolitan Water District of Southern California. The mission of the Metropolitan Water District is to provide its service area with adequate and reliable supplies of high-quality water to meet present and future needs in an environmentally and economically responsible way. The Board of Directors is a 38- member board representing each of the district's 26 member agencies and is responsible for establishing and administering policies and upholding the articles in the M W D Act. On December 17, 2024, the City Council appointed Councilmember Thai Viet Phan to serve as the City's representative on the Metropolitan Water District Board. Councilmember Phan resigned from this position on July 21, 2026. The City has complied with FPPC Regulation 18702.5, which requires posting those certain paid positions in which members have self-appointment authority. As such, the City Council may vote on this appointment. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. City Council 31 — 1 8/4/2026 Metropolitan Water District Board Representative August 4, 2026 Page 2 FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. List of Current Regional Board Appointments 2. Metropolitan Water District Description 3. Councilmember Phan Resignation Letter Submitted By: Jennifer L. Hall, City Clerk Approved By: Alvaro Nunez, City Manager City Council 31 — 2 8/4/2026 CITY OF SANTA ANA 2025-26 REGIONAL BOARD AND SUBCOMMITTEE MEMBERS BOARD CURRENT POSITION MEETINGS COMPENSATION / TERM MEMBER REMUNERATION EXPIRES Board Meetings 2"d Tues. of Metropolitan Water District month, 12:00pm; Committee Mileage Board Vacant(was Rep. Meetings 2nd Mon. &2nd/4th reimbursement from Thai Viet Phan) Tues. at 700 N.Alameda St., MWD Los Angeles Rudy Rosas, Biannually(March & Newport Bay Watershed Acting September), 3rd Wed., 1:30- Executive Committee Executive Rep. 3:00pm at Irvine Ranch Water None Director of District, 15600 Sand Canyon Public Works Ave., Irvine Every Month,4th Thurs., Orange County Fire Phil Bacerra Rep. 6:30pm, 1 Fire Authority Rd., $100 per meeting; Requires Authority(OFCA)* Irvine max$300 Resolution Orange County Housing Every two months, 3rd Wed., Finance Trust Jessie Lopez Rep. 10am,400 W. Civic Center None Dr., Santa Ana Every Month,4th Wed. at 6pm, $330.75 per meeting; OC Sanitation District* Johnathan Ryan Rep. 18480 Bandilier Circle, Max 6 Hernandez Fountain Valley meetings/month; Plus mileage Every Month,4th Wed. at 6pm, $330.75 per meeting; OC Sanitation District* Jessie Lopez Alt. 18480 Bandilier Circle, Max 6 Fountain Valley meetings/month; Plus mileage Benjamin Every Month, 3rd Thurs., 3pm, OC Vector Control District Vazquez Rep. 13001 Garden Grove Blvd., $100/Mtg. 1/1/2028 Garden Grove Orange County Water Valerie 1st&31 Wed., 5:30pm, 18700 $330.75 per meeting; District* Amezcua Rep. Ward St., Fountain Valley; max 10 Committees at various times/ meetings/month dates Southern California Meets 1It Thurs. of each $150 per meeting; Valerie month, 12:15—2:00pm, 900 Max 6 Association of Governments Amezcua Rep' Wilshire Blvd., Suite 1700, Los meetings/month; Plus District 16 (SCAG)* Angeles mileage Orange County Council of Valerie Every Month,4th Thurs., Governments Board of Amezcua Rep. 10:30am— 12:30pm, 125 $100/meeting Directors(OCCOG)* Pacifica, Irvine Orange County Council of Every Month,4th Thurs., Governments Board of Jessie Lopez Alt. 10:30am— 12:30pm, 125 $100/meeting Directors OCCOG * Pacifica, Irvine Santa Ana River Flood Benjamin Meets odd months,4th Thurs., Protection Agency Vazquez Rep. 4:00pm, 18700 Ward St., None (SARFPA) Fountain Valley Cesar Barrera, Santa Ana River Flood Meets odd months,4th Thurs., Deputy Public Protection Agency Alt. 4:00pm, 18700 Ward St., None (SARFPA) Works Director Fountain Valley Transportation Corridor David Penaloza R Every Month, 2nd Thurs., $120 per meeting; Agencies(TCA)* ep' 9:30am, 125 Pacifica, Irvine Plus Mileage Transportation Corridor Valerie rie Alt. Every Month, 2nd Thurs., $120 per meeting; Agencies(TCA)* 9:30am, 125 Pacifica, Irvine Plus Mileage *Required to file a FPPC Statement of Economic Interests(Form 700) Updated: 7/22/2026 City Council 31 — 3 8/4/2026 REGIONAL BOARD/AGENCY DESCRIPTION METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA (MWD) The Metropolitan Water District of Southern California is a state-established cooperative and regional wholesaler that delivers water to 26 member public agencies — 14 cities, 11 municipal water districts, one county water authority— which in turn provides water to more than 19 million people in Los Angeles, Orange, Riverside, San Bernardino, San Diego, and Ventura counties. The district imports water from the Colorado River and Northern California to supplement local supplies and helps its members develop increased water conservation, recycling, storage, and other resource-management programs. Membership: Open; not required to be a sitting Councilmember or resident Compensation: Reimbursement for mileage, conference registration, lodging Term Limits: None Meeting Location: MWD Headquarters Building, 700 N. Alameda Street, Los Angeles Meeting Date/Time: Monthly, 2nd Tuesday of each month at 12:00 P.M., Committee meetings on 2nd Monday and 2nd and 4t" Tuesday of each month Alternate: None Page 1 of 1 City Council 31 — 4 8WAN ,pY,ty CITY OFSANTAANA July 21, 2026 Chair Adan Ortega & Board of Directors The Metropolitan Water District of Southern California P.O. Box 54153 Los Angeles, CA 90054-0153 RE: Letter of Resignation Dear Chair Ortega & the Board Members of the Metropolitan Water District of Southern California: I am writing to formally submit my resignation from the Board of Directors for the Metropolitan Water District of Southern California (MWD), effective July 21, 2026. It has been an honor to serve on the Board of Directors and to contribute to the organization's mission over the past five years. I have greatly appreciated the opportunity to serve our communities and oversee water supply policies for the region. I wish the Board and MWD continued success with the important initiatives you are pursuing on behalf of the citizens of all the member agencies. My sincerest thanks to Chair Adan Ortega, the Board, and the staff for this incredible experience. Please feel free to contact me directly at tphan(a)santa-ana.org should you have any questions. Very Truly Yours, Thai Viet Phan Santa Ana Councilmember— Ward 1 CITY ATTORNEY CITY MANAGER CITY CLERK Sonia R.Carvalho Alvaro Nunez Jennifer L. Hall 20 CIVIC CENTER PLAZA-P.O. BOX 1988, M;1.1-SARTA ANA, CALIFORNIA City Council TELEPHONE(714)647-6900-FAX(714 7=6 4-www.santa-ana.org 2 2 8/4/2026 Planning and Building Agency 71 www.santa-ana.gov/pb Item # 32 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Ordinance Amendment No. 2026-01 to Amend Portions of Chapter 30 (Places of Historical and Architectural Significance) of the Santa Ana Municipal Code Relating to Modification of Historic Properties, Demolition by Neglect, Historic Property Transfer Disclosure, and Other Amendments of an Administrative Nature AGENDA TITLE Ordinance Amendment No. 2026-01 to Amend Several Sections of Chapter 30 (Places of Historical and Architectural Significance) of the Santa Ana Municipal Code (SAMC) Relating to Modification of Historic Properties, Demolition by Neglect, Historic Property Transfer Disclosure, and Other Amendments of an Administrative Nature RECOMMENDED ACTIONS 1. Conduct a first reading and adopt an ordinance approving Ordinance Amendment No. 2026-01 to amend several sections of Chapter 30 (Places of Historical and Architectural Significance) of the Santa Ana Municipal Code relating to Modification of Historic Properties, Demolition by Neglect, Historic Property Transfer Disclosure, and other items of an administrative nature; and ORDINANCE NO. NS-XXXX entitled ORDINANCE AMENDMENT NO. 2026-01 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 30 (PLACES OF HISTORICAL AND ARCHITECTURAL SIGNIFICANCE) OF THE SANTA ANA MUNICIPAL CODE RELATING TO THE MODIFICATION OF HISTORIC PROPERTIES, DEMOLITION BY NEGLECT, HISTORIC PROPERTY TRANSFER DISCLOSURE, AND OTHER ITEMS OF AN ADMINISTRATIVE NATURE, AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15060(c)(2), SECTION 15060(c)(3), AND SECTION 15061(b)(3), read by title only and waive further reading 2. Determine that, pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the recommended action is exempt from further review under state CEQA Guidelines Section 15060(c)(2), Section 15060(c)(3), and Section 15061(b)(3). City Council 32 — 1 8/4/2026 Ordinance Amendment 2026-01 : Chapter 30 - Places of Historical and Architectural Significance Ordinance (Citywide) August 4, 2026 Page 2 GOVERNMENT CODE §84308 APPLIES: No DISCUSSION Background During the November 7, 2024, meeting of the Historic Resources Commission (HRC), Planning Division staff presented a study session, at the HRC's direction, regarding potential revisions to Chapter 30 of the SAMC. The presentation outlined regulatory options related to the following three topics: 1. Modification procedures for historic properties, including the regulation of alterations to a property's internal setting; 2. Demolition by neglect of historic properties; and 3. Disclosure requirements for a property's historic designation at the time of a real estate transfer. At the same meeting, the HRC established an Ad-Hoc Committee to work with Planning Division staff on the development of revisions to Chapter 30 addressing these topics. The Ad-Hoc Committee consisted of commissioners Manuel J. Escamilla, Irma Jauregui, and Ignacio Rincon. The Committee and staff met on May 5, July 24, and October 16, 2025. During the November 6, 2025, HRC meeting, Planning Division staff presented a study session that provided an overview of the ordinance revision process to date and summarized the recommended amendments. Commissioner Jauregui offered a recommendation for additional changes, requesting that a provision be added to require the historic status of a property to be recorded on its real estate profile. On March 5, 2026, the HRC conducted a duly noticed public hearing to consider Ordinance Amendment No. 2026-01. Following staffs presentation, Commission discussion, and public testimony, the Commission voted 7:0:1 (Commissioner Escamilla absent) to recommend City Council approval of the ordinance with several modifications. The Commission's recommended revisions included clarifying the definition of "internal setting" to expressly recognize features such as fencing and other site elements that contribute to a property's historic character, and expanding the historic property transfer disclosure requirements to include additional locally designated historic areas, including Specific Development No. 40 (Heninger Park). These recommendations have been incorporated into the proposed ordinance. Revisions Since Historic Resources Commission Recommendation Following the Historic Resources Commission's recommendation, the City Council approved Ordinance No. NS-3097, which dissolved the HRC and reassigned its historic preservation powers and duties to the Planning Commission. Accordingly, Ordinance Amendment No. 2026-01 has been revised to reflect the Planning Commission as the City's historic preservation review authority and to ensure continuity in the administration City Council 32 — 2 8/4/2026 Ordinance Amendment 2026-01: Chapter 30 - Places of Historical and Architectural Significance Ordinance (Citywide) August 4, 2026 Page 3 of Chapter 30. Additional refinements were also made to improve clarity, establish administrative review procedures for routine historic property modifications, clarify review standards and definitions, expand the definition of internal setting to expressly include ribbon (Hollywood-style) driveways and fencing, and incorporate other technical and organizational revisions that improve implementation of the ordinance without altering its overall purpose or intent. Topic 1: Modification Procedures for Historic Properties Table 1: Summary of Current and Proposed Regulations— Modification Procedures for Historic Properties Item Existing Chapter 30 Proposed Chapter 30 Amendment Regulations Definitions Defines "historic property" as Section 30-1.5 revises "historic property," a designated building, establishes definitions for internal setting, structure, object, or site but primary facade, secondary elevation, does not clarify whether character-defining feature, substantially portions of the site outside visible, substantially obstruct, and other the primary structure are preservation terminology to improve clarity considered contributing to the and provide objective review standards. property's historic character. Modification Establishes regulations Section 30-6 establishes administrative review procedures requiring approval through a as the default process for modifications to Certificate of Appropriateness historic properties, with Planning Commission for exterior modifications to review limited to specified major modifications designated historic identified in Chapter 30. Requires all properties. modifications to be evaluated primarily using the Secretary of the Interior's Standards. Internal Setting None. Clarifies that historic review may apply to significant site features, including landscaping, fencing, hardscaping, ribbon (Hollywood-style)driveways, and spatial relationships, that contribute to a property's historic character. Routine maintenance None. Section 30-6(h) establishes a new exemption providing that routine maintenance of historic properties is exempt from the modification requirements of Section 30-6. The proposed amendments comprehensively reorganize the City's procedures for reviewing modifications to designated historic properties by establishing a clear, objective framework that distinguishes between modifications eligible for administrative approval and those requiring Planning Commission review. Rather than requiring Planning Commission review for nearly all exterior modifications, the ordinance establishes administrative review by the Executive Director, or designee, as the default approval process and reserves Planning Commission review for a defined list of major modifications that have the greatest potential to affect the character-defining features, historic setting, or integrity of a historic property. City Council 32 — 3 8/4/2026 Ordinance Amendment 2026-01: Chapter 30 - Places of Historical and Architectural Significance Ordinance (Citywide) August 4, 2026 Page 4 This approach improves administrative efficiency while ensuring that projects with the greatest potential to impact historic resources continue to receive public review. Conversely, modifications not specifically identified for Planning Commission review may be approved administratively by the Executive Director, or designee, through issuance of a Certificate of Appropriateness upon finding that the proposed work is consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties and does not substantially impair the character-defining features, historic setting, or integrity of the historic property. This administrative review process encompasses the majority of routine rehabilitation projects, including many minor exterior modifications, repairs, and alterations that are compatible with the historic resource. The proposed amendments also expand and clarify the City's review authority by recognizing that a historic property's significance may extend beyond the principal structure to include its internal setting. The ordinance refines the definition of "historic property" and establishes objective definitions for terms including "internal setting," "primary facade," "secondary elevation," and "character-defining feature." The amendments further clarify that historic review may apply to significant site features, including landscaping, hardscaping, fencing, and ribbon (Hollywood-style) driveways, where such features contribute to the property's historic character or are identified in official designation records. These additions provide greater clarity and consistency in the administration of Chapter 30 and reduce ambiguity during project review. Topic 2: Demolition by Neglect Table 2: Summary of Current and Proposed Regulations— Demolition by Neglect Item Existing Chapter 30 Proposed Chapter 30 Amendment Regulations Definitions No definition of demolition by Section 30-1.5 establishes a definition of neglect. "demolition by neglect"to clarify when deterioration of a historic property resulting from willful or negligent failure to maintain the property constitutes demolition by neglect. Demolition of historic Chapter 30 establishes Sections 30-7(d)and 30-8 establish properties procedures for review of procedures for identifying, notifying, and demolition requests for enforcing demolition by neglect violations. The historic properties but does ordinance clarifies that a determination by the not regulate deterioration Building Official that a property is a dangerous resulting from deferred building does not preclude a finding of maintenance or neglect. demolition by neglect and authorizes enforcement remedies, including temporary restrictions on discretionary approvals and permits for new construction until violations are corrected. Minimum No minimum maintenance Section 30-8 establishes objective minimum maintenance standards for designated maintenance standards requiring historic historic properties. properties to be maintained in a manner that City Council 32 — 4 8/4/2026 Ordinance Amendment 2026-01 : Chapter 30 - Places of Historical and Architectural Significance Ordinance (Citywide) August 4, 2026 Page 5 Item Existing Chapter 30 Proposed Chapter 30 Amendment Regulations standards for historic preserves their historic character and eligibility properties for designation. The section identifies conditions constituting violations and authorizes the Building Official to enforce compliance. Enforcement No specific enforcement Establishes notice, compliance, correction, Procedures procedures addressing and administrative appeal procedures that demolition by neglect. provide property owners due process while allowing the City to proactively address deterioration before irreversible damage occurs. Because the current ordinance contains no minimum maintenance standards, no objective criteria for identifying demolition by neglect, and no enforcement procedures or penalties to address deterioration before demolition occurs, the proposed amendments establish a first- time comprehensive framework to proactively preserve designated historic resources. Rather than regulating only the demolition of historic resources, the ordinance provides the City with tools to address conditions that, if left uncorrected, could ultimately result in the irreversible loss of a property's historic character or structural integrity. New Section 30-8 establishes minimum maintenance standards requiring owners of designated historic properties to maintain exterior building elements, structural systems, weather protection, architectural features, and other character-defining elements in a manner that preserves the property's historic significance. The ordinance identifies objective conditions that constitute violations, including deterioration resulting from water intrusion, structural instability, defective roofing, exterior material failure, and other forms of deferred maintenance that threaten the continued preservation of the historic resource. The amendments also establish a structured enforcement process that emphasizes voluntary compliance before enforcement. When demolition by neglect is identified, property owners are provided notice of the violation, an opportunity to correct the deficiencies within prescribed timeframes, and administrative appeal rights consistent with due process principles. If violations remain uncorrected, the ordinance authorizes the City to pursue appropriate enforcement remedies, including temporary limitations on discretionary land use approvals and permits for new construction until the violation has been resolved. Importantly, the ordinance clarifies that a determination by the Building Official that a historic property constitutes a dangerous building does not preclude a separate finding of demolition by neglect. This distinction recognizes that public safety enforcement and historic preservation serve complementary, but separate, regulatory purposes. A property may require immediate action to address unsafe conditions while simultaneously remaining subject to preservation requirements intended to minimize the unnecessary loss of historic resources. City Council 32 — 5 8/4/2026 Ordinance Amendment 2026-01: Chapter 30 - Places of Historical and Architectural Significance Ordinance (Citywide) August 4, 2026 Page 6 These amendments provide the City with a proactive framework for preserving designated historic resources by encouraging routine maintenance, establishing objective enforcement standards, and providing clear procedures that balance property owner rights with the City's interest in protecting its historic and cultural resources. Topic 3: Historic Property Disclosure Table 3: Summary of Current and Proposed Regulations— Historic Property Disclosure Item Existing Chapter 30 Proposed Chapter 30 Amendment Regulations Definitions Chapter 30 does not Section 30-1.5 adds definitions for currently define terms "buyer," "owner," and "real property related to historic property transaction"to support implementation disclosure. of historic property disclosure requirements. Historic property disclosure No requirement to Section 30-11 requires sellers of disclose a property's designated historic properties and historic designation during properties located within designated a real property historic districts or other specified transaction. locally designated historic areas to provide written notice of the property's historic designation to prospective buyers prior to transfer of title. Purchasing a designated historic property carries responsibilities that may differ from those associated with non-designated properties. Owners of historic properties are subject to Chapter 30 of the SAMC, including requirements governing modifications, demolition, and ongoing maintenance intended to preserve the property's historic character. Providing notice of a property's historic designation before the transfer of title helps ensure prospective purchasers are informed of these responsibilities and can make purchasing decisions with a clear understanding of the applicable regulations. Although a property's historic designation is generally a matter of public record, that information may not be readily identified during a typical real estate transaction. The proposed amendments therefore require sellers to provide written notice when a property is designated as historic or is located within a designated historic district or other specified locally designated historic area prior to the transfer of title. This requirement promotes transparency by helping prospective purchasers understand the regulatory framework that may affect future alterations, maintenance obligations, and available preservation incentives. Additional Administrative and ClarifVinp Amendments The proposed amendments also expand and clarify several definitions, including character-defining feature, primary facade, secondary elevation, substantially visible from the public right-of-way, substantially obstruct, and routine maintenance, to establish more City Council 32 — 6 8/4/2026 Ordinance Amendment 2026-01 : Chapter 30 - Places of Historical and Architectural Significance Ordinance (Citywide) August 4, 2026 Page 7 objective review standards and reduce ambiguity during project review. The ordinance also clarifies that character-defining features and a property's internal setting are generally identified through California Department of Parks and Recreation (DPR) 523 series forms prepared during designation, or through other documentation accepted by the City consistent with professional preservation standards. Additional amendments would require the City Council to adopt objective design guidelines if establishing a new local historic district, ensuring that clear standards for project review, maintenance, and permitted alterations are available at the time of designation. The ordinance also updates the public noticing provisions to replace an outdated Government Code reference that no longer reflects current statutory language. Rather than creating a new noticing requirement, the amendment codifies the City's longstanding practice of providing mailed notice to property owners and at least one occupant of each tenant space within the required noticing radius for public hearings involving historic preservation matters. These revisions clarify the ordinance, ensure consistency with current law, and accurately reflect the City's established administrative procedures. The ordinance also clarifies application procedures and revises appeal procedures to reflect the reassignment of historic preservation responsibilities from the Historic Resources Commission to the Planning Commission. These amendments improve the administration of Chapter 30 by providing greater procedural clarity, incorporating objective preservation standards, and ensuring that the City's historic preservation regulations remain consistent with current professional practices and the City's organizational structure. General Plan Consistency The Historic Preservation Element of the General Plan provides guidance to ensure that the identification, designation, protection, and stewardship of Santa Ana's architectural, historical, cultural, and archaeological resources are integrated into the City's planning, development, and permitting processes. The Historic Preservation Element recognizes that preserving the City's historic resources strengthens community identity, enhances neighborhood character, and contributes to Santa Ana's unique sense of place. Accordingly, the proposed amendments are consistent with the Historic Preservation Element of the General Plan and further Goal HP-1 (Historic Areas and Resources), including Policies HP-1.1 (Architectural and Design Standards), HP-1.2 (Federal Standards for Rehabilitation), HP-1.3 (Historic Districts and Design Standards), HP-1.4 (Protecting Resources), and HP-2.1 (Resource Stewardship). ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and the State CEQA Guidelines, adoption of the proposed ordinance is exempt from environmental review under Section 15061(b)(3) (Common Sense Exemption), as it can be seen with certainty that there is no possibility the action may have a significant effect on the environment. City Council 32 — 7 8/4/2026 Ordinance Amendment 2026-01 : Chapter 30 - Places of Historical and Architectural Significance Ordinance (Citywide) August 4, 2026 Page 8 The ordinance establishes administrative and regulatory requirements related to the modification, maintenance, and transfer of historic properties and does not authorize physical construction or development. Additionally, the action is not a project pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. Based on this analysis, a Notice of Exemption, Environmental Review No. 2026-19, will be filed for this Project. FISCAL IMPACT There is no direct fiscal impact associated with the proposed ordinance. EXHIBITS 1. Ordinance Amendment No. 2026-01 2. March 5, 2026 Historic Resources Commission Staff Report and Exhibits Submitted By: Ali Pezeshkpour, AICP, Executive Director of the Planning and Building Agency Approved By: Alvaro Nunez, City Manager City Council 32 — 8 8/4/2026 ORDINANCE NO. NS-XXXX ORDINANCE AMENDMENT NO. 2026-01 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 30 (PLACES OF HISTORICAL AND ARCHITECTURAL SIGNIFICANCE) OF THE SANTA ANA MUNICIPAL CODE RELATING TO THE MODIFICATION OF HISTORIC PROPERTIES, DEMOLITION BY NEGLECT, HISTORIC PROPERTY TRANSFER DISCLOSURE, AND OTHER ITEMS OF AN ADMINISTRATIVE NATURE, AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15060(c)(2), SECTION 15060(c)(3), AND SECTION 15061(b)(3) WHEREAS, on November 7, 2024, the Historic Resources Commission (HRC) established an Ad-Hoc Committee to assist staff with the Committee in preparing an ordinance establishing procedures for the modification of historic properties and regulations addressing demolition by neglect and historic property disclosure; and WHEREAS, on April 19, 2022, the City Council adopted the comprehensive General Plan Update, including the Historic Preservation Element, which supports the ongoing preservation, protection, and enhancement of the City's historic and cultural resources; promotes the identification, designation, and stewardship of historic properties and districts; encourages rehabilitation and adaptive reuse consistent with the Secretary of the Interior's Standards; and integrates historic preservation into the City's broader land use, housing, economic development, and community planning efforts to maintain Santa Ana's unique architectural character and sense of place; and WHEREAS, Ordinance Amendment No. 2026-01 amending Chapter 30 (Places of Historical and Architectural Significance) of the Santa Ana Municipal Code (SAMC) is consistent with the goals and policies of the City of Santa Ana General Plan, including Historic Preservation Goal HP-1 (Historic Areas and Resources) and Policies HP-1.1 (Architectural and Design Standards), HP-1.2 (Federal Standards for Rehabilitation), HP- 1.3 (Historic Districts and Design Standards), HP-1.4 (Protecting Resources), and HP-2.1 (Resource Stewardship); and WHEREAS, the proposed ordinance is necessary for the preservation, maintenance, and long-term protection of designated historic properties and historic districts within the City; to establish clear and objective procedures and standards for the review of modifications to historic resources, including alterations to internal settings; to prevent demolition by neglect and the deterioration of historic fabric; and to require disclosure of historic designation during real property transactions in order to promote awareness and stewardship; and Ordinance No. NS-XXX City Council 32 — 9 8?W 2-y 6 WHEREAS, the ordinance is consistent with the City's adopted General Plan and Historic Preservation Element and reflects best practices used by other Certified Local Governments and jurisdictions with established historic preservation programs, thereby strengthening the City's ability to safeguard its cultural, architectural, and historic resources for current and future generations; and WHEREAS, on March 5, 2026, the Historic Resources Commission conducted a duly noticed public hearing to consider Ordinance Amendment No. 2026-01, received public testimony, and thereafter recommended that the City Council approve the proposed ordinance; and WHEREAS, on June 2, 2026, the City Council approved for first reading Ordinance No. NS-3096 adopting the Fiscal Year 2026-27 Budget, which included direction to dissolve the Historic Resources Commission and reassign its duties to the Planning Commission; and WHEREAS, on June 16, 2026, the City Council introduced for first reading an ordinance amending the Santa Ana Municipal Code to dissolve the Historic Resources Commission, reassign its duties to the Planning Commission, and amend Chapter 30 (Places of Historical and Architectural Significance) to replace references to the Historic Resources Commission with the Planning Commission; and WHEREAS, on July 7, 2026, the City Council adopted Ordinance No. NS-3097 on second reading, which upon its effective date will dissolve the Historic Resources Commission and reassign its historic preservation powers and duties to the Planning Commission; and WHEREAS, the amendments contained herein are intended to maintain continuity in the administration of Chapter 30 of the Santa Ana Municipal Code, ensure that historic preservation regulations continue to be administered without interruption, and align Ordinance Amendment No. 2026-01 with the City Council's actions dissolving the Historic Resources Commission and reassigning its responsibilities to the Planning Commission. WHEREAS, on August 4, 2026, the City Council conducted a duly noticed public meeting to consider Ordinance Amendment No. 2026-01 and received public comment prior to taking action on the proposed ordinance. THE CITY COUNCIL OF THE CITY OF SANTA ANA HEREBY ORDAINS AS FOLLOWS: Section 1. The recitals above are each incorporated by reference and adopted as findings by the City Council. Section 2. Pursuant to the California Environmental Quality Act (CEQA) and the State CEQA Guidelines, adoption of the proposed ordinance is exempt from environmental review under Section 15061(b)(3) (Common Sense Exemption), as it can Ordinance No. NS-XXX City Council 32 — 10 VWW6 be seen with certainty that there is no possibility the action may have a significant effect on the environment. The ordinance establishes administrative and regulatory requirements related to the modification, maintenance, and transfer of historic properties and does not authorize physical construction or development. Additionally, the action is not a project pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. Section 3. Section 30-1 (Register of historical properties) of Chapter 30 of the SAMC is hereby amended to read as follows: Sec. 30-1. Register of historical properties. The planning commission may, by resolution and at a n^+,,� public hearing noticed in accordance with Section 30-2.5, designate as historic property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria set forth in section 30-2. The commission secretary shall maintain a register which shall consist of copies of each such resolution and which shall be known as the city register of historical properties ("register"). The planning commission may at any time repeal, revise, or modify any such resolution upon reconsideration of the historical or architectural importance of the places therein described. For CEQA purposes, consistent with State law, properties listed on the register shall be presumed to be historical resources under Public Resources Code Section 21084.1 unless otherwise determined by the lead agency. Section 4. Section 30-1.5 (Definitions) of Chapter 30 of the SAMC is hereby amended to read as follows: Sec. 30-1.5. Definitions. (a) Buyer means a transferee in a real property transaction, and includes, but is not limited to, a person who executes an offer to purchase real property from a seller through an agent, or who seeks the services of an agent with the object of entering into a real property transaction. Certificate of appropriateness means the method by which modifications to a historic property are approved pursuant to Section 30-6, which may be issued administratively by the planning department staff or by action of the planning commission, as required by code. pursuant to eGtien 0 6 fc1 Character-defining feature means any physical element, material, form, spatial arrangement, architectural detail, or environmental characteristic that conveys the historic, cultural, or architectural significance of a historic property or historic district. Character-defining features may include, but are not limited to, building form and massing; roof shape and materials; exterior cladding and finishes; Ordinance No. NS-XXX City Council 32 — 11 WW W 6 window and door configurations; porches, balconies, fences, and other architectural details; workmanship and materials; associated landscape features, hardscaping, vegetation, and spatial relationships between structures and their setting. Character-defining features shall be those identified in the California Department of Parks and Recreation (DPR) 523 series forms prepared for the designation of the property, or as otherwise documented by planning department staff or the City's consultants who meet the Secretarof the Interior's Professional Qualification Standards for Architectural History or Historic Architecture. (d) Dangerous building shall have the same definition as the Uniform Code for the Abatement of Dangerous Buildings which may from time to time be amended. (e) Demolition by neglect means a condition in which a historic property has not been physically razed or removed, but through the property owner's willful or negligent acts or omissions, including failure to maintain the property in accordance with the minimum maintenance standards of this code, has deteriorated to the point that it is unsafe, uninhabitable, or incapable of reasonable rehabilitation or preservation as a historic resource, such that the resulting loss of structural or historic integrity, or character-defining features is functionally equivalent to demolition. jf Hardscaping means such features, including, but not limited to, driveways (including ribbon or Hollywood-style driveways), walking paths, planters, patios, playing courts, parking areas, and internal circulation systems, typically constructed with concrete, asphalt, paving stones, tiles, or wood. Lc 1 Historic property shall include a building, structure, object or site designated as having historical significance and listed on the federal, state or local register of historical properties, as well as those contributing properties located in an historic district. A historic property shall include its internal setting, as defined in this section. (h) Internal setting means the portion of a parcel or parcels containing a historic Property that lies outside the footprint or footprints of existing building(s) and that contributes to the property's historic character through its spatial organization, landscaping, hardscaping, fencing, or relationship to the principal structure. The internal setting includes those areas that are visible from the public right-of-way, including front yard areas subject to fencing regulations of this Code, or are otherwise identified as character-defining in the property's designation record, California Department of Parks and Recreation (DPR) 523 series forms, or other documentation accepted by the City. Landscape feature means a constructed or fabricated accessory item added to a landscape, such as a pool, trellis, fountain, planter, or other landscape accessory. jo Landscaping means the collective or component live vegetation plantings on a Property, including but not limited to, grass, plants, shrubs, hedges, and trees. Ordinance No. NS-XXX City Council 32 — 12 87 2-Y 6 fk1 Local historic district means a collection or group of historic properties within a defined area. a Modification means any change, alteration, restoration, remodeling, rehabilitation, construction, or relocation of the physical exterior of a histerie tF e historic property. . Modification shall not include ordinary repainting of previously painted surfaces in the same or substantially similar color and finish; provided, however, that repainting, overpaintinq, restoration, alteration, concealment, removal, relocation, or destruction of a designated object shall constitute a modification subiect to this chapter. _Lmj Owner means any person, co-partnership, association, corporation, or fiduciary havinq legal or equitable title or any interest in real property. fnj Primary facade means the principal exterior elevation of a historic property that was intentionally designed to face a public street or other prominent public space and that contains the primary entrance or the most architecturally significant composition of doors, windows, and character-defininq features. A historic property may have more than one primary facade where multiple elevations were designed to function as principal elevations, including corner buildings or buildings with dual street frontages. The determination of a primary facade shall be based on historic documentation, architectural design, orientation, and the property's historic relationship to the public right-of-wad foj Real property transaction means the sale or exchange of any real property, LW Register of historical properties means the official list of historic properties in the city. (q) Routine maintenance means actions to preserve historic features without changing design, materials, or appearance (e.g., patchinq roof, repainting in like color, caulking). Work characterized as routine maintenance are actions that do not require a building permit; maintenance work requiring a building permit may be considered a minor exterior modification, for which an applicant must obtain a certificate of appropriateness. (r) Secondary elevation means an exterior elevation of a historic property that is subordinate to the primary facade and was not intentionally designed to serve as a principal public-facing elevation. Secondary elevations are typically located alonq the side or rear of a historic property and generally contain fewer or less prominent character-defining features than the primary facade. A secondary elevation may nevertheless contain character-defining features and shall not be presumed to lack historic significance solely because it is not a primary facade. Ls) Substantially obstruct means to significantly diminish or block the visibility of a historic property orits character-defining features from a public street or sidewalk in a manner that alters the property's historic setting or public presence. In determining whether a view is substantially obstructed, the City may consider factors including, but not limited to, the height, massing, and density of landscaping; distance from the public right-of-way; location relative to key Ordinance No. NS-XXX City Council 32 — 13 8? 2-Y 6 architectural features; seasonal and long-term vegetation growth; and the degree to which the proposed landscaping interferes with the ability to perceive the historic property as a whole. L Substantially visible from the public right-of-way means that a structure or modification would be visible from a public street or sidewalk without obstruction by existing buildings, fencing, or existing mature landscaping and would be of sufficient height, mass, or location to affect the visual character of the historic Property or its setting. Section 5. Section 30-2 (Criteria for selection) of Chapter 30 of the SAMC is hereby amended to read as follows: Section 30-2. Criteria for selection. (a) Any person or group may request a building, or part thereof, structure, object or site, to be designated to be included on the Gity register. of hiSteFiGal preperties (Galled "regiGter'OR this seEt+eR). The applicant must submit documentation that demonstrates how the nominated building, structure, object or site satisfies the criteria for designation. A building, structure, object, or site may be designated for inclusion on the register if the building, structure, object or site is fifty (50) or more years old and if the planning commission finds that one (1) or more of the following conditions are rp esent : (1) Buildings, structures or objects with distinguishing characteristics of an architectural style or period, that exemplify a particular architectural style or design features; (2) Works of notable architects, builders, or designers whose style influenced architectural development; (3) Rare buildings, structures, or objects of of original designs; (4) Buildings, structures, objects or sites of historical significance which include places: a. Where important events occurred; b. Associated with famous people, original settlers, renowned organizations and businesses; c. Which were originally present when the city was founded; or d. That served as important centers for political, social, economic, or cultural activity. (5) Sites of archaeological importance; (6) Buildings or structures that were connected with a business or use which was once common, but is now rare. (b) The owner of a property(s) must be notified of its nomination upon receipt of an application by the pPlanning and -bBuilding aAgency. Upon adoption of a resolution of designation and placement of the property on the register, such Ordinance No. NS-XXX City Council 32 — 14 8?V 2-Y 6 resolution the FeSO'U n of design atieR shall be recorded with the county recorder's office pursuant to California Public Resources Code Section 5029, as it may be amended from time to time. Lc) Designation decisions of the planning commission shall be subject to the appeal procedures provided in section 30-9. Section 6. Section 30-2.3 (Removal from the city register of historical properties) of Chapter 30 of the SAMC is hereby amended to read as follows: Sec. 30-2.3. Removal from the city register of historical properties. (a) Any owner of a historic property may apply to the city for removal from the city register of historical properties. The planning commission shall by adoption of a resolution, following a duly neti.. public hearing noticed in accordance with Section 30-2.5, remove the historic property from the city register of hio+E)riGaI properties if the historic property meets one or more of the following: (1) The building, structure, object or site '�^�etno longer meets the criteria for being placed on the e4 register, as contained in Section 30-2 of hiSteFieal riF9PeFtie ; or (2) Discovery of information subsequent to placement on the register of hiStWloal PFOpe +i regarding the significance of the building, structure, object or site, such that the criteria for placement on the eify register of hiStEWmeal properties PllY ertie is not met; or (3) The building, structure, object or site has been substantially damaged or destroyed by a catastrophic event such that it no longer meets the criteria for placement on the Goy register of hiGtGFiGal nFePeFtieS; or (4) There has been a loss of the integrity of the building, structure, object or site, provided the loss of integrity was not the result of any illegal act or willful neglect by the owner or agent of the owner; or (5) The owner proves that he/she would have no economically viable use of the property unless the building, structure, object or site is removed from the register of hiSteFin PFGPeFtie6 (b) The planning commission shall give notice of its decision, which shall be final unless timely appealed pursuant to section 30-99. Section 7. Section 30-2.5 (Notice of public hearing.) of Chapter 30 of the SAMC is hereby amended to read as follows: Section 30-2.5. Notice of public hearing. (a) Notice of any public hearing required pursuant to this chapter shall be provided to all property owners, and at least one (1) occupant per tenant space having a valid United States Postal Service address, within a five hundred-foot (500-foot) radius of the subject property within the city boundary. Ordinance No. NS-XXX City Council 32 — 15 WW W 6 Such notice shall be mailed not less than ten (10) calendar days prior to the scheduled public hearing and shall include the date, time, place, and a general description of the matter to be considered. Lcj Failure of any person to receive notice shall not affect the validity of any action taken pursuant to this chapter. Section 8. Section 30-3 (Application of state historical building code) of Chapter 30 of the SAMC is hereby amended to read as follows: Section 30-3. Application of state historical building code. Any building or structure designated as having historical or architectural importance by inclusion in the Gity register of historical preperties shall be deemed a "qualified historical building or structure" for purposes of applying the state historical building code, as set forth in Part 2.7 (commencing with Section 18950) of Division 13 of the Health and Safety Code of the State of California and Part 8 of Title 24 of the California Administrative Code. The city's building official is authorized to apply t4e said state historical building code to any such building or structure. Section 9. Section 30-4 (Local historic districts) of Chapter 30 of the SAMC is hereby amended to read as follows: Sec. 30-4. Local historic districts. (a) The planning commission, after public hearing noticed and- h i^ thp- m-A.A„nter PFeG h d by SeGtinn 37628 of Health omit Safety Code of the state, ma prc��lue•a-�vcccrvn-v-rvz -vr �arcrr-arra--vur , yT recommend that the city council designate an area within the city as a local historic district. Notice of the public hearing shall: M Be mailed by first-class mail to the owner of record of each property proposed for inclusion within the local historic district, as shown on the latest available Orange County assessment roll, not less than ten (10) calendar days prior to the hearing; 0 Be mailed by first-class mail, not less than ten (10) calendar days prior to the hearing, to the owners of record and at least one occupant of each tenant space of all real property located, in whole or in part, within five hundred (500) feet of the proposed local historic district boundaries, as shown on the latest available Orange County assessment roll; Be published in a newspaper of general circulation in the city in accordance with applicable state law; State the date, time, and place of the public hearing, identify the proposed local historic district, describe the purpose and effect of the proposed Ordinance No. NS-XXX City Council 32 - 16 A?V 2-Y 6 designation, and advise that interested persons may appear and be heard; and (5) Be supplemented by any additional notice the executive director or designee determines appropriate to provide meaningful public participation. (b) A local historic district shall be designated only if it meets one or more of the following standards: (1) The area constitutes a distinct section of the city and has special character, historical, architectural, or aesthetic interest and value. (2) The area provides significant examples of architectural values of the past or landmarks in the history of architecture. (3) The area serves as a reminder of past eras, events, or persons important in the history of the city, the county, the state or the United States of America or illustrates past living styles for future generations to observe, study, or inhabit. (4) The area is the site of a historically or culturally significant ground, garden, or object. (c) The city council, after receiving the recommendation from the planning commission, may by resolution designate the recommended area as a local historic district. At the time of the creation of the local historic district, the city council shall, by ordinance, ffvay adopt design and development standards des for the district which shall include objective standards for review, maintenance expectations, and permitted alterations for the local historic district. Following designation of a local historic district by the city council, the city clerk shall provide notice of the action to the owners of record of all properties within the designated district and shall cause the designation to be reflected in the city's official records. Section 10. Section 30-6 (Modification of historic properties) of Chapter 30 of the SAMC is hereby amended to read as follows: Sec. 30-6. Modification of historic properties. La) Administrative Review. M Except for modifications expressly requiring Planning Commission review, modifications to historic properties shall be reviewed and acted upon administratively by the Executive Director of the Planning and Building Agency, or designee. The Executive Director, or designee, shall issue a Certificate of Appropriateness pursuant to this subsection upon finding that the proposed modification is consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties and does not substantially impair the character- defining features, historic setting, or integrity of the historic property. Issuance of Ordinance No. NS-XXX City Council 32 — 17 8?V 2-Y 6 a Certificate of Appropriateness pursuant to this subsection shall not require a public hearing. Q Minor exterior modifications to a historic property are subject to administrative review and approval by the Executive Director, or designee, and may include, but are not limited to: a. Like-for-like repairs or replacements using the same material and style as the original: b. Restoration of original architectural features that are documented through pictorial evidence, c. Skylights, light tubes, or solar panels that are located on rear- facing roof slopes and are not visible from the public right-of-wad d. Mechanical equipment, such as HVAC units or water heaters, that satisfies the Uniform Code requirements and the Santa Ana Municipal Code; e. Structural, seismic, fire, accessibility, or other alterations required by the building official, Fire Marshal, or other applicable regulatory authority to address life-safety, accessibility, or code compliance, provided that such work is designed to minimize impacts to character-defining features and is consistent, to the extent feasible, with the Secretary of the Interior's Standards: e. New and replacement exterior light fixtures; f. New and replacement signs or sign repairs that do not affect a sign identified as a character-defining feature; q. Structural or foundation repairs; and h. Patio shade structures that are not visible from the public right-of- way i. Creation of new window or door openings, enlargement or modification of existing openings, or installation of replacement windows or doors on elevations that are not substantially visible from the public right-of-way, provided the work is consistent with the Secretary of the Interior's Standards and does not substantially impair character-defining features, the historic setting, or the integrity of the historic property. Minor modifications to the internal setting of a historic property are subject to administrative review and approval by the Executive Director, or designee, and may include, but are not limited to: a. Construction of a new accessory building, excluding accessory dwelling units and junior accessory dwelling units, that would not be substantially visible from the public right-of-way. Administrative review under this subsection shall be limited to the architectural design, scale, massing, materials, placement, and compatibility of Ordinance No. NS-XXX City Council 32 — 18 a � 6 the structure with the historic property and its internal setting in order to preserve character-defining spatial relationships and historic context. Such review shall be consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties. b. Like-for-like replacement of a hardscaping feature, including a driveway, walkway, or parking lot, that is character-defining, or installation of a permanent landscape feature that would not substantially alter the historic setting of the property; c. Removal or replacement of a landscape feature, such as a pool, fountain, or trellis, that is not character-defining or addition of new landscape features; or d. Changes to character-defining landscaping on a historic property categorized as Key or Contributive, or minor changes to the landscaping of a property categorized as Landmark that would not substantially alter the form or character of the landscaping_ (ab) Planning Commission Review (1) No major exterior physical modifications or major modifications to the internal setting of a historic property identified in subsections (c)and eity staff, shall be permitted with respect to an historic s+r, e rp opertX until the planning commission approves such request by resolution at a duly n0tiGed public hearing noticed in accordance with Section 30-2.5 and issues a eCertificate of aAppropriateness. The planning commission shall issue the eCertificate of aAppropriateness upon finding that the proposed modification(s) does not substantially change the character and integrity of the historic property. A project consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties will not substantially change a character- defining feature of the property or the general character and integrity of the historic property. The Secretary of the Interior's Standards shall be the primary criteria for evaluating proposed modifications. Where local guidelines exist, they shall supplement but not conflict with the Secretary's Standards. The minutes of the planning commission meeting shall serve as the official record. Lc) The following major exterior physical modifications shall require Planning Commission approval of a Certificate of Appropriateness: Demolition of a character-defining feature or portion of a historic property; Construction of a new attached addition that: a. Is located on, attached to, or substantially alters a primary facade, except that on a property containing more than one primary facade, the Executive Director, or designee, may administratively approve an addition on an additional primary facade upon finding that the addition is subordinate in height, scale, and massing and does not substantially impair the character-defining features, historic setting, or integritV of the historic property; or Ordinance No. NS-XXX City Council 32 — 19 a � 6 b. Is substantially visible from the public right-of-way and is not subordinate in height, scale, and massing to the historic property. For purposes of this section, an addition is subordinate when it is visually secondary and smaller in scale, massing, and prominence than the historic property such that the addition does not overwhelm, obscure, or compete with the historic property or its character-defining features. Creation of new window or door openings, enlargement or infill of existing openings, or modifications that substantially alter the historic pattern of fenestration on a primary facade or other elevation identified as character- defining in the property's designation record and is substantially visible from the public right-of-way; Alteration, relocation, concealment, removal, overpainting, or destruction of a designated object; LQ Any modification not otherwise identified in this section that the Executive Director determines, based upon substantial evidence in the record, would result in the demolition or substantial impairment of a character-defining feature of the historic property_ Major modifications to the internal setting of historic property that require planning commission approval of a Certificate of Appropriateness may include, but are not limited to: Construction of a new detached accessory building, excluding accessory dwelling units and junior accessory dwelling units, or relocation of an existing building such that the new or relocated building would be substantially visible from the public right-of-way. Review by the planning commission shall be limited to the architectural design, scale, massing, materials, placement, and compatibility of the structure with the historic Property and its internal setting in order to preserve character-defining spatial relationships, views, and the historic context of the site. Such review shall be consistent with the powers and duties of the planning commission as set forth in Section 2-350 of this Code and the Secretary of the Interior's Standards for the Treatment of Historic Properties. Changes to landscaping, hardscaping, and landscape features where: a. The feature has been specifically identified as character-defining in the property's California Department of Parks and Recreation Series 523 form prepared at the time of the property's historic listing: or b. The proposed work would substantially alter the historic setting of a property categorized as Landmark. (be)An application for exterior modification of a hictnrin ctrY GWre historic property or a modification to the internal setting of a historic property shall be accompanied; eXGept fe these subjcvt t8 -administrative appre isl by Git i cuff pwrsi cant to Ordinance No. NS-XXX City Council 32 - 20 18M 6 by payment of an application fee set in such amounts as shall be established by resolution of the city council. (ef)The building official may determine a historic property is a dangerous building. Modifications as determined necessary by the building official to correct the dangerous building shall not require a eCertificate of aAppropriateness. Modifications shall be consistent with the overall architectural design and historic character of the structure and blend in with the surrounding environment. (dg�The planning commission may impose and/or recommend conditions of approval deemed reasonable and necessary on applications that are subject to review and approval or recommendation by the planning commission. Routine maintenance of historic properties, as defined by this chapter, shall be exempt from the modifications requirements of section 30-6. Section 11. Section 30-7 (Demolition of historic properties) of Chapter 30 of the SAMC is hereby amended to read as follows: Section 30-7. Demolition of historic properties. (a) An application of intent to demolish an historic property shall be submitted to the p.Elanning and bBuilding aAgency. The planning commission, Aat a duly nE)tmE;eE[ public hearing noticed in accordance with Section 30-2.5, the nlanniRg ee mmossmen '''"'ust, shall review all applications for demolition permits for historic properties. The commission shall investigate all feasible alternatives to demolition. These alternatives include, but are not limited to: (1) Seeking private citizens, local trusts, and other financial sources who may be willing to purchase the structure for restoration or relocation. (2) Publicizing the availability of the structure for purchase for restoration or relocation purposes. (3) Exploring possible sites for relocation of the historic building if on-site preservation is not possible. Any structure relocated under this section shall not require a residential relocation permit, pursuant to section 41-620 of this Code. (4) Suggesting to the city council that the city purchase the structure when private preservation or relocation is not feasible. (b) All of the above items are to be completed within two hundred and forty (240) days from the date of application submittal. After two hundred and forty (240) days, or at the conclusion of the environmental review period, whichever is longer, a demolition permit must be issued. Prior to the issuance of the demolition permit, the applicant shall provide, to the reasonable satisfaction of the commission, and at the applicant's sole cost, a salvage/mitigation plan, complete photo-documentation of archival quality and historical profile of the structure to be demolished, prior to the scheduling of the demolition. Ordinance No. NS-XXX City Council 32 — 21 18Md 6 (c) The building official may determine a historic property is a dangerous building. Such determination allows the waiver of planning commission review and the required review period for demolition if the historic property is declared a dangerous building. A determination that a historic property is dangerous shall not preclude a finding that demolition by neglect, as defined in this chapter, has occurred. If the dangerous condition is a result of the owner's willful or negligent acts or omissions, including failure to comply with the minimum maintenance standards set forth in Section 30-8, the owner shall remain subject to the remedies and enforcement provisions of this chapter, including but not limited to the construction and planning prohibition identified in subsection (d). If the building official determines the historic property meets the definition of demolition by neglect as set forth in this chapter, or that a historic property has been wholly or partially demolished, removed, or materially altered without the required permits or approvals, and further determines that the property is a dangerous building and must be removed as a result of the owner's or owner's agent's failure to adhere to minimum maintenance standards for historic properties as identified in Section 30-8, the following remedial actions shall be taken: The building official shall notify the owner, or owner's agent, in writing of the violation within ten (10) business days of the determination. The owner shall effect the removal and disposal of the deteriorated building(s)or structure(s) within sixty (60) days from the date the determination becomes final, including the conclusion of any appeal process. Notwithstanding the foregoing, where the building official determines that an immediate threat to public health or safety exists, the building official may require corrective action within a shorter timeframe as necessary to address the hazard; In addition to any other remedies provided in this chapter, where the building official determines that a historic property has been demolished as a result of demolition by neglect, or has been wholly or partially demolished, removed, or materially altered without the required permits or approvals, the Executive Director of the Planning and Building Agency, or designee, may impose a prohibition on the issuance of discretionary planning approvals and building permits related to new construction on the affected property for a period not to exceed three (3) years. The duration of the prohibition shall be determined by the Executive Director, or designee, based on substantial evidence in the record. In determining the appropriate length of the prohibition, the Executive Director, or designee, may consider factors including, but not limited to: a. The degree of deterioration and loss of historic fabric; b. Whether the demolition was willful, negligent, or unavoidable; c. The extent to which the owner failed to comply with prior notices, citations, or orders; Ordinance No. NS-XXX City Council 32 — 22 187 2-Y 6 d. Any efforts made by the owner to preserve or repair the historic property: e. The economic feasibility of repair or maintenance prior to demolition: f.Whether strict imposition of the maximum prohibition would deprive the owner of all reasonable use of the property: g. The impact of the demolition on the historic district or surrounding community; and h. Any other relevant factors. The prohibition period shall commence on the date the City obtained actual knowledge of the demolition or the date of final determination following any appeal, whichever is later. Ministerial permits required to protect public health and safety or to stabilize the site shall not be subject to this prohibition. Q) During the prohibition period, the owner, or the owner's agent, shall maintain the property in compliance, including any vacant condition resulting from demolition, with the requirements of Chapter 8, Division 3, Article 10 of this Code, as it may be amended from time to time. -Le) The owner of a historic property may appeal any city official's determination pursuant to the appeal procedures set forth in Chapter 3 of this Code. Any such appeal shall be filed within ten (10) calendar days of the date of the written determination. The filing of a timely appeal shall stay enforcement of the determination unless the building official determines that an immediate threat to public health or safety exists. The hearing officer(s) shall affirm, modify, or reverse the determination based on substantial evidence in the record. Section 12. Section 30-8 (Minimum maintenance standards) of Chapter 30 of the SAMC is hereby amended to read as follows: Sec. 30-8. Minimum maintenance standards. (a) All historic properties must be physically maintained such that they remain eligible for historical designation and the building is not in a hazardous or unsafe condition. The owner of a historic property shall adhere to the minimum maintenance standards in this subsection. A property will be in violation of minimum maintenance standards to preserve the historical eligibility and safe condition of a historic property if one or more of the conditions detailed in this section is present. Research to determine the historic character of the property may include, but not be limited to, a review of the California Department of Parks and Recreation Series 523 forms prepared at the time of the property's historic listing, building plans, building permits, historical photographs, and any available public information. Ordinance No. NS-XXX City Council 32 — 23 a � 6 Deterioration of exterior walls, foundations or other vertical supports that causes leaning, sagging, splitting, listing or buckling; Deterioration of flooring or floor supports or other horizontal members that causes leaning, sagging, splitting, listing or buckling; Q Deterioration of external chimneys that causes leaning, sagging, splitting, listing or buckling; Deterioration of crumbling exterior plasters or mortars; Ineffective waterproofing of exterior walls, roofs, foundations including broken windows and doors; Defective protection or lack of weather protection for exterior walls and roof coverings including lack of paint or weathering due to lack of paint or other protective covering; Rotting holes or other forms of decay Deterioration of exterior stairs, porches, handrails, window and door frames, cornices, entablatures, wall facings, ornament, trim and other architectural details that cause delamination, instability, loss of shape and form and crumbling; Unsecured points of ingress and egress, such that the building may be the site of persistent vandalism, squatting, or trespassing: 10 Deteriorated or intentionally removed architectural features identified as character-defining; 11 Neglect, deterioration, or intentional damage to live vegetation or landscape elements identified as character-defining, where such neglect results in the loss of historic integrity, character, or eligibility of the historic property. b) The building official may determine that historic property exhibits one or more conditions listed in subsection 30.8(a), or another condition of deterioration, but is not dangerous to the extent that it would require demolition without planning commission review, as outlined in Sec. 30-7(c). Section 13. Section 30-9 (Appeals from decisions of planning commission) of Chapter 30 of the SAMC is hereby amended to read as follows: Sec. 30-89. Appeals from decisions of planning commission. (a) An appeal from a decision or requirement of the planning commission may be made by any interested party, individual or group. (b) Any appeal made under the terms of this section shall be made within ten (10) calendar days following the date of the decision by the planning commission, and shall be accompanied by payment of an appeal fee set in such amounts as shall be established by resolution of the city council. Further, such appeal period shall end at 5:00 p.m. on the tenth calendar day following such date of the Ordinance No. NS-XXX City Council 32 — 24 a � 6 decision by the planning commission. If such tenth calendar day ends on a Saturday, Sunday or holiday, the ten-day period shall end at 5:00 p.m. on the next regular business day. The formal action by the planning commission shall become effective on the day following the first regularly scheduled council meeting after the ten-day appeal period, unless the city council, in compliance with section 41-643, section 41-644 or section 41-645, holds a public hearing on the matter, then the decision of the city council will become effective on the day following the hearing and decision by the city council. (c) All appeals shall be in writing and on forms provided by the planning department and shall specify wherein there was any error of decision or requirement by the commission. Furthermore, a copy of such appeal shall be filed with the planning department and the city clerk. (d) Upon receipt of such appeal, the planning department shall set the matter for hearing by the council. (e) All appeals shall be heard in the same manner as prescribed for the original hearing. (f) Upon filing of an appeal, the planning department shall forward to the city clerk a copy of the written findings, maps, papers and exhibits upon which the decision of the planning commission was based. (g) The council may, after public hearing, affirm, reverse, change, or modify the original decision and may make any additional determination it shall consider appropriate within the limitations imposed by this chapter. The council may also make findings, based on substantial evidence in the record, that demolition by neglect, as defined in this chapter, has occurred, and may impose or uphold remedies and enforcement actions consistent with the provisions of this chapter. Such decision shall be filed with the city clerk, and the city planning department; one (1) copy thereof shall be sent to the applicant. Section 14. Section 30-10 (Appeals from decisions or recommendations of planning department staff) of Chapter 30 of the SAMC is hereby amended to read as follows: Sec. 30-10. Appeals from decisions of the Executive Director. La) The following decisions of the Executive Director, or designee, may be appealed to the planning commission: (1) The issuance, denial, or conditioning of a Certificate of Appropriateness issued administratively pursuant to Section 30-6, by any interested party, individual or group; and (2) The identification of a character-defining feature or features, by the owner of the affected property. Any appeal made under the terms of this section shall be made within ten (10) calendar days following the date of the decision by the Executive Director. Ordinance No. NS-XXX City Council 32 — 25 aWW 6 Further, such appeal period shall end at 5:00 p.m. on the tenth calendar day following such date of the decision by the Executive Director. If such tenth calendar day ends on a Saturday, Sunday or holiday, the ten-day period shall end at 5:00 p.m. on the next regular business day. (c) All appeals shall be in writing and on forms provided by the planning department and shall specify wherein there was any error of decision by the Executive Director. The appeal shall be accompanied by the applicable appeal fee, together with any plans, supporting documentation, mailing materials, or other information required by the Executive Director to determine the completeness of the appeal and to process the public hearing. (d) Upon receipt of such appeal, the planning department shall schedule the matter for hearing by the planning commission at the next available regularly scheduled meeting for which required public notice can be provided in accordance with Section 30-2.5. The planning commission, in making its determination, shall consider the record and such additional evidence deemed relevant and received by it at such hearing. The planning commission, in making such determination, shall be governed by the terms and provisions of this chapter. (e) The planning commission may, after the public hearing, affirm, reverse, change, or modify the original decision and may make any additional determination it shall consider appropriate within the limitations imposed by this chapter. Such decision shall be filed with the secretary of the planning commission, and the city planning department: one U copy thereof shall be sent to the applicant. (f) The decision of the commission in concerning ppeal of a decision or recommendation of planning department staff shall be final. Section 15. Section 30-11 (Historic property disclosure) of Chapter 30 of the SAMC is hereby amended to read as follows: Sec. 30-11. Historic property disclosure. (a) If real property is a historic property, as defined by this chapter, including any contributor to a historic district listed on the Register, National Register of Historic Places, or California Register of Historical Resources, or is located within the Heninger Park Specific Development No. 40 (SD-40) zoning designation, the owner of the property shall, in any real property transaction, provide the buyer of the property with a disclosure notice informing the buyer of the property's historic property status or applicable historic preservation regulations. The owner shall provide the notice to the buyer before transfer of title. The notice shall consist of a specific disclosure form made accessible to the public by the city, electronically and/or physically. The owner and buyer shall sign the form and each retain a physical or digital copy of the disclosure form. Ordinance No. NS-XXX City Council 32 — 26 a � 6 Section 16. Section 30-9-30-24 (Reserved) of Chapter 30 of the SAMC is hereby amended to read as follows: Sec. 30-912-30-24. Reserved. Section 17. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 18. This ordinance shall become effective thirty (30) days after its adoption. Section 19. The City Clerk shall certify the adoption of this ordinance and shall cause the same to be published as required by law. ADOPTED this day of , 2026. Valerie Amezcua Mayor Ordinance No. NS-XXX City Council 32 — 27 a � 6 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By. Melissa M. Crosthwaite Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers Ordinance No. NS-XXX City Council 32 — 28 a97 2-y 6 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, , City Clerk, do hereby attest to and certify the attached Ordinance No. NS- to be the original ordinance adopted by the City Council of the City of Santa Ana on , and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: Jennifer L. Hall City Clerk City of Santa Ana Ordinance No. NS-XXX City Council 32 — 29 a � 6 City Manager's Office www.santa-ana.gov/cm Item # 33 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: FY 206-2027 to FY 2031-2032 Five-Year Strategic Plan AGENDA TITLE City of Santa Ana FY 2026-27 to FY 2031-32 Five-Year Strategic Plan RECOMMENDED ACTION Adopt the City of Santa Ana FY 2026-27 to FY 2031-32 Five-Year Strategic Plan. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION In accordance with Section 2-157 of the Santa Ana Municipal Code, the City Manager is responsible for preparing and submitting a five-year Strategic Plan to the City Council. The Strategic Plan establishes the City's long-term vision, strategic priorities, goals, and performance measures to guide organizational decision-making, resource allocation, and service delivery over the next five fiscal years. The Plan also provides the flexibility to adjust annual initiatives based on available resources and evolving community needs. The City's previous Strategic Plan covered Fiscal Years (FY) 2020-21 through 2024-25. Over the past five years, the City has made significant progress toward achieving the goals established in that plan while continuing to respond to changing economic conditions, infrastructure needs, community priorities, and organizational challenges. Adoption of a new five-year Strategic Plan ensures the City continues to maintain a clear organizational direction and complies with the requirements of the Sunshine Ordinance. Development of the FY 2026-27 through FY 2031-32 Strategic Plan began in July 2025 with two (2) Executive Management Team goal-setting sessions on July 30, 2025 and August 8, 2025. In December 2025, the City's polling consultant conducted a scientific survey of 623 likely voters, which provided a 95% confidence level with a 3.9% margin of error. City Council 33 — 1 8/4/2026 FY 206-2027 to FY 2031-2032 Five-Year Strategic Plan August 4, 2026 Page 2 Although funding interest was not the primary purpose of the survey, the survey included questions to gauge support for various City services. Survey results indicated that voters are predominantly interested in funding public works and public safety. On January 23, 2026, the City Council participated in a public strategic planning workshop to provide feedback and recommendations directly to the Executive Management Team. City staff also conducted outreach presentations to introduce the draft Strategic Plan to the community and gather feedback regarding the priorities and services that the City should focus on over the next five years. Presentations were held at a Neighborhood Association Leaders' meeting on March 24, 2026, a Santa Ana Communication Linkage Forum (Com-Link) on March 26, 2026, and at Latino Health Access on April 6, 2026, and April 29, 2026. This enhanced community feedback emphasized expanding housing opportunities, supporting youth through educational programs and paid internships, improving transportation infrastructure including roads, sidewalks, bus stops, parking, and street lighting, and enhancing parks, libraries, and recreational amenities. Residents also expressed support for cleaner neighborhoods, assistance for small businesses, expanded services for individuals experiencing homelessness, improved pedestrian safety, and additional programs for residents of all ages. Following completion of the outreach process, the Executive Management Team refined the City's goals, performance measures, and strategic direction to develop the proposed Strategic Plan in alignment with the adopted budget priorities. The updated plan maintains the City's five Strategic Priorities: 1. Financial Stability: Protect and enhance revenue streams while maintaining a healthy reserve balance to provide for the expenditure of funds in support of the long-term priorities of the City's strategic plan. 2. Community Safety: Provide a safe environment for residents and visitors while reducing crime and addressing the impacts of homelessness on our quality of life. 3. Modern Facilities and Infrastructure: Ensure maintenance and preservation of City facilities and roadways to better serve the population and visitors. 4. Efficient City Services: Streamline the methods of providing services to help ensure doing business with the City is easier and more efficient. 5. Economic Diversification and Expansion: Enhance economic vitality by growing revenue streams, attracting quality jobs, and diverse businesses, developing housing opportunities, and desired amenities for residents. City Council 33 — 2 8/4/2026 FY 206-2027 to FY 2031-2032 Five-Year Strategic Plan August 4, 2026 Page 3 Each Strategic Priority includes measurable goals and performance measures that are designed to guide City operations over the next five years. Consistent with prior practice, department-specific strategic initiatives will continue to be developed annually in support of these goals through the City's budget and work planning processes. The proposed Strategic Plan is included as Exhibit 1. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. City of Santa Ana FY2026-27 to FY2031-32 Strategic Plan Submitted By: Sylvia Vazquez, Deputy City Manager Approved By: Alvaro Nunez, City Manager City Council 33 — 3 8/4/2026 DRAFT EXHIBIT 1 /1 1111 111 1111 111 11 �OOO ' 11 Ii � ■. 1 1 11 FINANCIAL COMMUNITY MODERN EFFICIENT ECONOMIC STABILITY SAFETY FACILITIES& CITY DIVERSIFICATION INFRASTRUCTURE SERVICES & EXPANSION FY 2026-27 to FY 2031 -32 .11 OP 1 DRAFT EXHIBIT 1 LETTER FROM THE CITY MANAGER Mayor, Mayor Pro Tern, and Members of the City Council, It is my honor to present the City of Santa Ana's FY 2026-27 to FY 2031-32 Five-Year Strategic Plan. This Strategic Plan seeks to establish the City's vision for the future and serves as the blueprint for our investment of resources, delivery of exceptional public services, and continued organizational excellence over the next five years. Since the adoption of the previous strategic plan, the City has made meaningful progress in modernizing critical infrastructure and parks, expanding public safety initiatives, enhanced City services, strengthened financial practices, and advanced projects and programs that improve the quality of life for our residents. These achievements reflect the leadership of the City Council, the dedication of City employees, and a steadfast commitment to serving our community with distinction. This Strategic Plan reaffirms the City's commitment to excellence and continuous improvement. As we look to our future, our responsibility is to maintain this momentum and to build upon the progress already achieved. Santa Ana continues to evolve as one of California's most dynamic and diverse cities, creating new opportunities to grow our economy, improve our neighborhoods, modernize our infrastructure and parks, and deliver the high-quality municipal services our residents deserve. The priorities and initiatives outlined in this plan will guide annual budgets, departmental work plans, capital investments, and performance measurement. They also provide a disciplined framework for allocating resources, tracking results, and adapting to changing community needs and economic conditions. The plan was developed with input from the City Council, Executive Management Team, and community stakeholders. Their valuable input helped shape a plan that reflects the current priorities of our community while positioning the City for continued success in the years ahead. I extend my sincere appreciation to the Mayor, City Council, City employees, and our community partners for their leadership and continued dedication to our City. I look forward to working together to implement this Strategic Plan and continue moving Santa Ana forward. Sincerely, Alvaro Nunez, City Manager City of Santa Ana a And City Council 33 — 5 8 4/2026 DRAFT EXHIBIT 1 SANTA ANA CITY COUNCIL The City Council is elected by Santa Ana voters and leads policy making and decisions on how to allocate resources to services. Valerie Amezcua Mayor Thai Viet Phan Phil Bacerra Councilmember Ward 1 Councilmember Ward 4 Ryan Hernandez Johnathan R Benjamin Vazquez Y Councilmember Ward 2 a. t Councilmember Ward 5 Jessie Lopez David Penaloza Councilmember Ward 3 Mayor Pro Tern Ward 6 Contact information, meeting agendas, the ward map, and other information is available on the City's website at: https://www.santa-ana.org/departments/city-council/. DRAFT EXHIBIT 1 TABLE OF CONTENTS LETTER FROM THE CITY MANAGER...............................................................................................................2 SANTA ANA CITY COUNCIL............................................................................................................................3 Purposeof the Strategic Plan........................................................................................................................6 Structure of the Strategic Plan......................................................................................................................6 CurrentState Summary ................................................................................................................................8 CommunityInput..........................................................................................................................................8 Community Budget Priority Survey Responses...........................................................................................10 FIVE-YEAR STRATEGIC DIRECTION ..............................................................................................................14 Mission....................................................................................................................................................15 Shared Values and Guiding Principles.....................................................................................................15 StrategicPriorities...................................................................................................................................16 Five-Year Vision.......................................................................................................................................16 FINANCIAL STABILITY..................................................................................................................................17 CurrentState...........................................................................................................................................18 Strategic Goals&Supporting Initiatives.................................................................................................19 COMMUNITYSAFETY..................................................................................................................................21 CurrentState...........................................................................................................................................22 Strategic Goals&Supporting Initiatives.................................................................................................24 MODERN FACILITIES& INFRASTRUCTURE..................................................................................................27 CurrentState...........................................................................................................................................28 Strategic Goals&Supporting Initiatives.................................................................................................31 EFFICIENTCITY SERVICES............................................................................................................................33 CurrentState...........................................................................................................................................34 Strategic Goals&Supporting Initiatives.................................................................................................36 ECONOMIC DIVERSIFICATION & EXPANSION .............................................................................................38 CurrentState...........................................................................................................................................39 Strategic Goals&Supporting Initiatives.................................................................................................42 City Council 33 — 7 8 4/2026 DRAFT EXHIBIT 1 ® o0 STRATEGIC PL OVERVIEW FINANCIAL COMMUNITY MODERN EFFICIENT ECONOMIC STABILITY SAFETY FACILITIES & CITY DIVERSIFICATION INFRASTRUCTURE SERVICES & EXPANSION City Council 33— 8 8/4/2026 DRAFT EXHIBIT 1 Purpose of Plan As required by the City's Sunshine Ordinance (SAMC Section 2-157), this strategic plan sets the City of Santa Ana's over-arching direction for the next five years with goals and performance measures. This strategic plan was designed to allow for the appropriate adaptability so that annual initiatives can be pursued based on resources available. Overview of the Planning Process Executive Management Team .. l Setting • July 15, 2025 • August 7, 2025 City Council .. l Setting • January 23, 2026 Executive Management Team Review • March 5, 2026 Public Meetings1w • March 24, 2026 - Neighborhood Leaders Meeting • March 26, 2026 - Santa Ana Communication Linkage Forum (Com-Link) • April 6, 2026- Latino Health Access • April 27, 2026 - Latino Health Access (Youth) City Council Adoption • August 4, 2026 Structure of In 2020, the City adopted five Strategic Priorities identified in the following graphic to achieve the City's vision for its future: Financial Stability, Community Safety, Modern Facilities & Infrastructure, Efficient City Services, and Economic Diversification & Expansion. As policy makers, the City Council will ensure the City maintains its focus on Strategic Priorities, and provide support by allocating resources. Strategic Goals have measurable outcomes and are obtained through completion of initiatives. The City Manager will ensure accountability and progress towards the goals in support of Strategic Priorities. Strategic Initiatives are individual or department specific projects to achieve Strategic Goals. The Executive Management Team will identify the level of effort and resources necessary to complete the Initiatives in support of the Strategic Goals and hold their departments accountable for completion. City Council 33 — 9 8 4/2026 DRAFT EXHIBIT 1 ® o0 CURRENT • •. . ' • • • FINANCIAL COMMUNITY MODERN EFFICIENT ECONOMIC STABILITY SAFETY FACILITIES & CITY DIVERSIFICATION INFRASTRUCTURE SERVICES & EXPANSION City Council 33— 10 8/4/2026 DRAFT EXHIBIT 1 Santa Ana is the heart of Orange County, known to be a business-friendly environment with low , , unemployment, high quality of life, and i:: DOWNTOWN plentiful access to public parks and open 6, o ANGE couNTy spaces. Orange County continues to grow as a ' major metropolitan center within California. Santa Ana has a unique cultural diversity and a great location near the California coast to live, work, and do business. Over the last five years, the City completed a comprehensive General Plan update, establishing a forward-looking vision for community growth and prosperity over the next 20 years. The City is actively taking necessary steps to implement the adopted plan, and has made significant investments in infrastructure and City facilities using federal money from the America Rescue Plan Act of 2021 (ARPA), other restricted funding including earmarks and grants, as well as general revenue from the local sales tax and cannabis business tax. The general revenue has also funded enhanced services such as a higher level of park maintenance, more youth programs, faster permitting and clean-up related to graffiti and the homeless. To thrive in the long-term, Santa Ana must continue investing in its existing infrastructure so it can support anticipated development. The City must also continue to diversify its economy to realize more jobs in the community, more urban renewal, and expanded revenue to support the growing demands for City services. The City must make budget decisions to balance the needs of the community with the City's long-term viability, which will require maximizing revenue, investing to improve service delivery efficiency, and preparing for increased demands on the City's infrastructure and for more services as this community grows. Community • In accordance with SAMC 2-157(a),the City Manager prepared and submitted to the City Council a strategic plan setting forth the City's mission, values, five-year goals with performance measures, and detailed initiatives to achieve the goals. Prior to submitting the strategic plan to the City Council, the City Manager conducted public meetings to review a draft of the plan with the public and receive input from the public regarding the plan. Moving forward, the City Manager will conduct an annual public meeting to present the City's five-year strategic plan to the community.The purpose of the meeting will be to review the City's progress in achieving its plan and goals with the community and to gain public input on any issues related to the city's five-year strategic plan. City Council 33 — 11 8 4/2026 DRAFT EXHIBIT 1 In December 2025,the City's polling consultant conducted a scientific survey of 623 likely voters, which provided a 95% confidence level with a 3.9% margin of error. Although the primary purpose of the survey was to test a potential revenue ballot measure, the survey included questions to test support for various City services. Results indicate that voters are primarily interested in funding public works and public safety. The noted percentage of respondents strongly or somewhat favored the following: • 91% - Removing graffiti and cleaning up piles of trash and litter along streets, sidewalks, and in public areas. • 90% - Keeping parks and playgrounds safe, clean, and well-maintained. • 90% - Fixing potholes and paving/maintaining city streets. a 89% - Providing quick responses to 911 emergencies. • Repairing aging infrastructure including storm drains, bridges, sidewalk, and public facilities. • 88% - Providing fire protection and paramedic services. • 84% -Addressing homelessness . The following graphic was included in the final report of the scientific survey and summarized the response to an open-ended question about changes to improve the City. FIGURE 4 CHANGES TO IAIPROU E LITI Address homeless issues Improve public safety 14 S Improve infrastructure,roads 10.9 Not sure/Cannot think of anything specific 9.6 Cleanup,beautify City 8.6 Address parking issues 8.1 Reduce traffic congestion SA Provide more affordable housing 4.9 Enforce traffic laws 4.1 Improve parks,rec facilities 3.6 Improve schools,education 3.5 Other(unique responses) 3.3 Provide more police presence,response 3.1 Reduce cost of living 3.1 Limit growth,development 2.9 Improve public transportation 2.7 Address ICE issues 2.7 Reduce taxes,fees 2.6 Address rent control issue 2.4 No changes needed/Everything is fine 2.2 Address illegal immigration issues 2.1 Enforce city codes 1.9 Fix,upgrade rundown buildings 1.6 Fewer bike lanes 1.5 Ban illegal fireworks LS 17 is 20 ;s 7C %Respo rde nt: The City's Budget Office has an open budget priority survey on the City's website, available throughout the fiscal year. The following graphics are a dashboard snapshot of results from the beginning of FY 2025-26 through June 18, 2026. City Council 33 — 12 8 4/2026 DRAFT EXHIBIT 1 FY 2026-27 Community Budget Priority Survey Responses 2,085 Total Responses (09* 84% Completion Rate Areas for Budget Spending Public Safety Pavement Repairs E. Youth Programs Housing Challenges Mental Health Other: Arts&Cultural Programs Areas for Budget Cuts Arts&Cultural Programs Housing Challenges Pavement Repairs Mental Health Public Safety Other: Youth Programs i City Council 33 — 13 8 4/2026 DRAFT EXHIBIT 1 How Did You Find the Survey? 700 629 600 500 400 377 381 336 300 200 158 100 � 36 33 0 oot e Budget Process Satisfaction Very satisfied Not Sure/Don't Know 130 Satisfied 319 145 413 Not Satisfied Neutral 758 City Council 33 — 14 8 4/2026 DRAFT EXHIBIT 1 Street Improvements Road&Pavement Repairs Sidewalk Improvements Streetlight Enhacement Traffic Safety Measures Bike/multi Mobility Infrastructure Other 0 10 20 30 40 Parks Improvements More Parks and Facilities New or Renovaated Restrooms Increased Park Lighting Better Community Centers Better Playground Equiptment Other 0 10 20 30 40 City Council 33 — 15 8 4/2026 DRAFT EXHIBIT 1 Weekly Survey Submissions 450 400 350 300 250 200 150 100 50 OHO OHO OHO �� OHO OHO OHO O o\mo HO OHO OHO \� \ti \�O \�\ \� \�\ti o�ti Monthly Responses 1200 979 1000 800 600 392 400 320 265 200 23 65 60 37 0 October November December January February March April May City Council 33 — 16 8 4/2026 DRAFT EXHIBIT 1 ® o0 FIVE =YEAR STRATEGICDECISION FINANCIAL COMMUNITY MODERN EFFICIENT ECONOMIC STABILITY SAFETY FACILITIES & CITY DIVERSIFICATION INFRASTRUCTURE SERVICES & EXPANSION City Council 33— 17 8/4/2026 DRAFT EXHIBIT 1 Santa Ana is a city that promotes the health and wellness of all residents, with a civic culture that actively embraces the power of diversity. Our city invests in resources that create economic opportunities for the next generation, and it is a community that celebrates our past while working together to create a sustainable future. MissionAMM111- 11 To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. - • Values and Guiding Principles Shared values include community well-being, inclusion, collaboration, competence, professionalism, accountability, and innovation. Guiding principles include: • Accountability: We provide information openly and hold ourselves accountable to the public regarding our actions and decisions. • Collaboration: We actively engage and include all community stakeholders. • Efficiency: We are a results and performance-driven organization that continuously seeks to streamline operations and focuses on the productive use of resources. • Equity: We strive to provide equal and fair opportunity in the access and allocation of community resources. • Excellence: We attract, develop, and retain dedicated public servants who are committed to quality customer service. • Fiscal Responsibility: We utilize financial assets and resources in a prudent manner to ensure core service delivery, economic stability, and growth. • Innovation: We promote a culture that encourages creativity and entrepreneurship in delivering valuable public services. Operational Realities: • Public demand for service can stretch the City too thin to adequately address shared values; and • Unfunded mandates, such as increasing housing requirements without funding for the supportive infrastructure, limit the City's flexibility to provide the highest priority services for the community. Moving forward, we must commit to quantifying the full fiscal impact of decisions including maintenance and long-term replacement; and staffing multipliers for facility, support, and management. We must also commit to prioritization based on community input, core services, and risk management. a Ana i5 5-Yea,City Council 33 — 18 8 4/2026 DRAFT EXHIBIT 1 Strategic Priorities • Financial Stability: Protect and enhance revenue streams while maintaining a healthy reserve balance to provide for the expenditure of funds in support of the long-term priorities of the City's strategic plan. • Community Safety: Provide a safe environment for residents and visitors while reducing crime and addressing the impacts of homelessness on our quality of life. • Modern Facilities & Infrastructure: Ensure maintenance and preservation of City facilities and roadways to better serve the population and visitors. • Efficient City Services: Streamline the methods of providing services to help ensure doing business with the City is easier and more efficient. • Economic Diversification & Expansion: Enhance economic vitality by growing revenue streams, attracting quality jobs, and diverse businesses, developing housing opportunities, and desired amenities for residents. Five-Year Vision By 2031, Santa Ana will honor its rich cultural history as it becomes a thriving urban center with welcoming green spaces and world-class amenities, services, and infrastructure.The efficient and financially stable City government will support further diversification of Santa Ana's housing and economy, increase the community's safety, and support programs and services that enhance residents' quality of life. City Council 33 — 19 8 4/2026 DRAFT EXHIBIT 1 ® o0 FINANCIAL STABILITY FINANCIAL COMMUNITY MODERN EFFICIENT ECONOMIC STABILITY SAFETY FACILITIES & CITY DIVERSIFICATION INFRASTRUCTURE SERVICES & EXPANSION City Council 33— 20 8/4/2026 DRAFT EXHIBIT 1 StabilityFinancial Protect and enhance revenue streams while maintaining a healthy reserve balance to provide for the expenditure of funds in support of the long-term priorities of the City's strategic plan. Current State Santa Ana maintains diversified revenue sources, balanced budgets, AA credit rating, and a reserve balance equal to 18% of annual revenue or approximately $76.9 million. These reserves provide financial stability for emergencies and support of cash flow. Santa Ana serves as the seat of Orange County, and has a large number of properties owned by public agencies, not-for-profit groups, and social and religious institutions that do not generate tax revenue, yet utilize the services of public safety and right-of-way maintenance. In addition, the OC Streetcar in Santa Ana requires City resources for safety and maintenance. Public safety and construction costs, which are community priorities, continue to increase faster than the City's revenue sources. fix Orange County cities rely on a variety ' T ; i i �1 of revenue sources to support essential services. In Santa Ana, voters have demonstrated their commitment to I� CC® + investing in the community by � approving a local sales tax measure and authorizing locally regulated cannabis businesses,creating important General Fund revenue streams. Over the last three years,the local sales tax add-on (20% of General Fund) and Cannabis business tax (3% of General Fund) have experienced a decreasing trend. The 1.5% local sales tax add-on is scheduled to decrease by 0.5% on April 1, 2029, reducing General Fund revenue by up to $30 million annually. As a full developed community, Santa Ana's offers opportunity for infill development and redevelopment of private property. The City Council approved two of the largest mixed-use communities in the region under the 2022 General Plan growth strategy. Located within the South Bristol Street Focus Area, the Related Bristol project is expected to generate net revenue of $7.9 million when fully built out as early as 2036. The Village project is expected to generate net revenue of $2.3 million when fully built out as early as 2045. These two significant projects will increase the City's revenue by only approximately 2.5% in 2026 dollars, with completion nearly 20 years in the future. As the civic capital of Orange County, Santa Ana also has unique opportunities to leverage its role as the region's governmental and civic center to attract investment,strengthen partnerships,and enhance economic activity that benefits residents and businesses. The City must focus on long- term stability with prioritized spending in key areas that promote economic growth, protecting the City's revenue sources, renegotiating use agreements for City-owned property, improving development prospects, and examining cost-based fees. is 5-Yea,City Council 33 — 21 8 4/2026 DRAFT EXHIBIT 1 GoalsStrategic • • • GOAL PERFORMANCE Protect and maximize collection of local General Fund revenue increases by more than revenue sources 2% per year INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Provide local sales tax information and ask $17,000 election cost for Assistant City the voters to remove the sunset and ballot measure. Manager maintain the current rate. Without action, the current 1.S% rate will decrease to 1.0% on April 1, 2029 and the City will lose approximately$30 million of General Fund revenue. Develop and execute a plan for the Executive Director of California State University of Fullerton Community (CSUF) lease for the Grand Central property Development in downtown Santa Ana to achieve a net positive cash flow. The current term of the lease ends January 1, 2029. Complete the Development Impact Fee Executive Director of study and make recommendations. Public Works GOAL PERFORMANCE ME Reduce General Fund subsidy to City Decreasing annual trend of General Fund facilities including River View Golf Course, subsidies Santa Ana Zoo, and Santa Ana Regional Transit Center INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Develop and execute a plan to increase Cost of materials and Executive Director of revenue from the River View Golf Course, improvements. Parks, Recreation & including service and rental enhancements. Community Services Continue implementation of the Santa Ana Cost of materials and Executive Director of Zoo Master and Strategic Plan to increase improvements. Parks, Recreation & visitation and revenue. Community Services Update the staff-developed plan for the Cost of materials and Executive Director of Eddie West Stadium, and develop improvements. Parks, Recreation & recommendations to continue increasing Community Services usage and resulting revenue. Develop and execute a plan to increase Cost of materials and Executive Directors of revenue from the Santa Ana Regional improvements. Public Works and Transportation Center. Community Development City Council 33 — 22 8 4/2026 DRAFT EXHIBIT 1 GOAL PERFORMANCE Reduce City legal liability Demonstrate a decreasing trend of payments for claims filed 2026 or later INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Make improvements to facilities and Cost of improvements. Executive Director of practices to reduce general liability. Public Works Rework the workers compensation process. Executive Director of Human Resources Reduce liability through early intervention Contracted services with Executive Director of systems and return-to-work programs. medical professional(s). Human Resources Implement a return-to-work program Contracted services with Executive Director of Citywide. medical professional(s). Human Resources Implement loss prevention Cost of recommended Executive Director of recommendations from the City's risk pool. improvements. Human Resources GOAL M PERFORMANCE Control costs Propose a balanced recurring General Fund budget every fiscal year INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Explore a solution for animal shelter services Police Chief and make a recommendation to City Council to control costs. Install smart monitoring systems in major Cost to install monitoring Executive Director of City facilities to reduce energy use. systems. Public Works � . PERFORMANCE MEASUREMENT Pursue external funding for City services An increasing trend of new awards and infrastructure development INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Increase the number of grant applications City Manager's Office and interactions with state and federal and Executive Director elected officials. of Public Works � , PERFORMANCE MEASUREMENT Ensure fiscal stability of water and sewer Recommendations are delivered to City Council enterprises. by June 30, 2027. INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Complete recommendations for rate Executive Directors of adjustments for City Council consideration. Public Works and Finance a Ana 28 5-Yea,City Council 33 — 23 8 4/2026 DRAFT EXHIBIT 1 ® o0 COMMUNITY F ETY see ' • • • FINANCIAL COMMUNITY MODERN EFFICIENT ECONOMIC STABILITY SAFETY FACILITIES & CITY DIVERSIFICATION INFRASTRUCTURE SERVICES & EXPANSION City Council 33— 24 8/4/2026 DRAFT EXHIBIT 1 Protect life, property, and quality of life through proactive policing, traffic safety and Vision Zero strategies, strategic partnerships, constitutional enforcement, and data-driven deployment of resources aligned with the City's long-term strategic priorities. Santa Ana continues to prioritize community safety as a foundational service and core responsibility of local government. The Police Department provides 24-hour patrol services, specialized investigations, traffic enforcement, gang suppression, narcotics enforcement, fi _ homeless outreach, and emergency r► 4 response. The Orange County Fire Authority responds to a high demand for service, with more than 70% of calls for emergency medical services. The Code •�.�... Enforcement Division provides for community preservation and revenue generation through addressing g g g unpermitted work and business operations on private properties, and through administration of the City's Commercial Cannabis regulatory program. The City faces unique public safety challenges as the County seat of Orange County. Government buildings, courts, and regional transit hubs generate high daytime populations, increasing calls for service and demands on infrastructure. Government-owned properties do not generate tax revenue yet require full public safety services. The OC Streetcar introduces new enforcement, safety, and maintenance demands requiring coordination across multiple agencies. Traffic safety is also a critical component of community safety. The City Council adopted the Santa Ana Vision Zero Action Plan in 2024, establishing a data-driven framework to eliminate traffic-related fatalities and serious injuries by 2040. Through coordinated engineering, education, enforcement, community engagement, and evaluation, the City will continue prioritizing high-risk corridors and incorporating pedestrian- and bicycle-safety improvements into future transportation projects. Calls for service remain high, and complex incidents, including mental health crises, homelessness-related issues, retail theft, gang activity, narcotics distribution, and traffic collisions, continue to require significant personnel resources. Public safety costs, including personnel, equipment, training, and liability exposure, continue to rise faster than traditional revenue sources. City Council 33 — 25 8 al2 026 DRAFT EXHIBIT 1 The City has implemented Quality of Life Teams(QOLT),targeted traffic enforcement,community policing strategies, and technology enhancements, including license plate readers , and digital evidence systems to increase efficiency and effectiveness. However,staffing levels, infrastructure demands, and state legislative mandates continue to place pressure on operational capacity. Long-term sustainability requires balancing proactive crime prevention, constitutional policing, community trust, officer wellness, and fiscal responsibility. The City must strategically deploy resources, leverage technology, mitigate liability exposure, and strengthen partnerships to maintain and enhance public safety outcomes. a Ana 23 5-Yea,City Council 33 — 26 8 4/2026 DRAFT EXHIBIT 1 GoalsStrategic • • • GOAL PERFORMANCE Prioritize police response effectiveness Decreasing trend of Priority 1 response time annually INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Implement and evaluate the Drone as First Equipment, FAA Police Chief Responder (DFR) program. compliance budget, additional staffing. � . . � . Prioritize addressing property and violent Decreasing trend of Part 1 and violent crime crime, including human trafficking and statistics annually organized crime. INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Expand data-driven deployment and real- Technology investment Police Chief time crime analysis. and staff training. Prioritize traffic safety and advance Vision Decreasing trend of fatal, serious-injury and Zero Plan DUI collisions, including those involving pedestrian and bicyclists INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Target traffic enforcement in high-injury Prioritized Police Officer Police Chief corridors. Assignments. Teach pedestrian and bike safety at City Police Chief events and work with school districts to support the initiative. Incorporate Vision Zero engineering Executive Director of treatments into capital improvement and Public Works street rehabilitation projects, with an emphasis on pedestrian, bicycle, and intersection safety. � . . � . Prioritize constitutional policing to reduce Decreasing trend in claims filed 2026 or later liability INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Maintain ongoing implementation of Training budget. Police Chief constitutional police training and supervisory oversight. City Council 33 — 27 8 4/2026 DRAFT EXHIBIT 1 GOAL PERFORMANCE Prioritize police officer recruitment and Decreasing vacancy rate retention INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Enhance police officer recruitment strategies, Prioritized Police Police Chief and support officer wellness. Department administrative resources. Prioritize community trust and engagement Increasing trend of community satisfaction via survey results, and the number of community participation engagements INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Expand community engagement initiatives Communication Police Chief and transparency reporting. materials budget. 7shelter , . O. , ,uce adverse impacts of homelessness Decreasing number of homeless individuals improve unhoused accessibility to identified in each point-in-time count and resources INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Develop a long-term plan for the future of Executive Director of the Navigation Center inclusive of Community preventative maintenance and identification Development of alternative funding sources. Develop additional methods to encourage Executive Director of self-sufficiency to decrease the length of Community shelter stays. Development Enforce reservation of beds for Santa Ana Executive Director of residents at the Yale Navigation Center. Community Development Lobby with State and Federal for money to Deputy City Manager help with homeless issues. a Ana 25 5-Yea,City Council 33 — 28 8 4/2026 DRAFT EXHIBIT 1 GOAL PERFORMANCE Improve Emergency Medical Response There is a decreasing trend of emergency medical response time INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Move forward with an EMS coverage study, Coordination with the Executive Director of looking for data-driven opportunities to City's fire service Finance and Assigned restructure resources, bifurcate call provider and other public Deputy Chief of the response, and improve 911 call routing safety partners. Orange County Fire efficiency. Consulting services and Authority related costs to conduct the EMS coverage study, as well as potential additional funding needed to implement recommendations that may result from the study. City Council 33 — 29 8 4/2026 DRAFT EXHIBIT 1 ® o0 MODERN FACILITIES INFRASTRUCTURE FINANCIAL COMMUNITY MODERN EFFICIENT ECONOMIC STABILITY SAFETY FACILITIES & CITY DIVERSIFICATION INFRASTRUCTURE SERVICES & EXPANSION City Council 33— 30 8/4/2026 DRAFT EXHIBIT 1 Modern : Infrastructure Ensure maintenance and preservation of City facilities and roadways to better serve the population and visitors. Current State W Santa Ana has an extensive infrastructure network and public facilities. The transportation network is comprised of 454 miles of roadways, 800 miles of sidewalk, 16,000 street lights and 326 signalized intersections serving average traffic volumes of approximately 600,000 vehicle, 17,000 bicyclist and 53,000 pedestrian trips per day. As part of this transportation network the City maintains an urban forest of approximately 50,000 street trees and storm drainage facilities including approximately 90 miles of storm drains. The City roadway network's average Pavement Condition Index, a measure of roadway quality, is 76.8(a newly paved street is 100). Falling below 75 will result in more costly street improvement treatments. 100 OJ 80 -----r---�----+ s-- --r----r---ti----T----r- -r--° C 60 - C 40 - -. ----' -------- - ---' E M 0 d 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Pavement Life (Years) According to the most recent Pavement Management Plan study, the City needs to invest about $20M annually,just on street pavement alone, to maintain the PCI at its current level. A major concern is the condition of the City's sidewalks. Defects are reported by the community and confirmed by staff. These defects have been temporarily addressed via asphalt ramps or grinding but will need to be reconstructed at some point. The present quantified sidewalk investment need is approximately $14.6 million. Staff estimates of unreported sidewalk defects may be 2 to 3 times the number of reported locations. Funding to maintain the transportation network primarily comes from Gas Taxes ($17.4 million in FY 2025-26),the County-wide Measure M2 local sales tax measure ($6.3 million in FY 2025-26) and the City's General Fund ($18.5 million). In order to receive Measure M2 funds the City must spend a minimum amount called the Maintenance of Effort(MOE)from the General Fund toward the transportation network. The MOE requires at least $10.3 million in General Fund spending toward eligible roadway expenditures. Since the adoption of the local sales tax add-on, the City has been able to invest additional General Fund dollars to improve the transportation network City Council 33 — 31 8 4/2026 DRAFT EXHIBIT 1 and meet Measure M2 requirements. The added funding has allowed the City to make significant investments in the roadway network but more is needed, as the cost of construction continues to outpace overall inflation and revenue. The Construction Cost Index for California has grown 61% over the last 10 years. 12,000 Construction Cost Index 10,000 8,000 6,000 4,000 2,000 0 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Santa Ana's water and sewer utilities are award-winning and comprised of approximately 480 miles of water main, 21 groundwater wells,7 pump stations, 10 reservoirs with a storage capacity of 49 million gallons. The system has an average daily demand of 30 million gallons from its roughly 45,500 metered service connections. The sanitary sewer system consists of approximately 400 miles of sewer main, 7,000 manholes, 46,000 sewer laterals, and two sewage lift stations. The cost to keep these critical assets operational and invest in their replacement comes from the water and sewer rates charged to and collected from the community they serve. The California Constitution, via Proposition 218, mandates that all revenue collected from water and sewer charges is solely used for water and sewer operations and infrastructure related expenses. Per- and Polyfluoroalkyl ��,�! Substances (PFAS) �, .ems ,� _ �e a�C;P emerged as a known contaminant in recent years, and in 2024 the Environmental Protection -• Agency adopted a maximum contaminant level requiring public - water systems to treat and remove PFAS from drinking water. This new Salvador Quintana Park,•712 S Bristol St,Santa Ana,CA treatment requirement has added an unplanned significant increase in capital, maintenance, and City Council 33 — 32 8 4/2026 DRAFT EXHIBIT 1 operational expenses. Furthermore, 50%of the water distribution infrastructure is past its useful life and an estimated 70% will reach its useful life by 2040. Similarly, the sewer system requires an average of four (4) miles of pipe replacement per year for the next 100 years, but currently, only about one (1) mile of replacement per year can be afforded. The City has conducted a water and sewer rate study and the City Council will be asked to increase rates during 2026. Santa Ana also maintains over 370 acres of public parks, 13 miles of trail corridors, as well as public buildings including City Hall, the City Corporate Yard, 12 community centers, 5 aquatic facilities, 4 public library locations and 10 fire stations. Many of the parks, libraries, and public facilities have benefited from major renovations and improvements made possible by one-time funds from the American Rescue Plan (ARPA) and other grants, but a majority of the City's public buildings are still in need of major renovations and system upgrades. Funding for the maintenance and replacement of these facilities relies heavily on the City General Fund. However, replacement and improvements are typically supplemented by developer impact fees and grants when available. The City must focus on maintaining the existing assets to reduce exposure to liability and ensure they serve the public through their planned useful r lifespan as well as plan for the replacement of the facilities that have surpassed their useful life. City Council 33 — 33 8 4/2026 DRAFT EXHIBIT 1 GoalsStrategic • • • GOAL PERFORMANCE Timely completion of City Council Increasing trend of the percentage of CIP approved and funded capital budget spent each fiscal year improvement projects INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Improve project readiness before budget Executive Director of authorization. Public Works Strengthen project management practices Training budget. Executive Director of to minimize delays and additional costs. Public Works Streamline procurement and contracting to Training budget. Executive Director of secure best value, as opposed to focusing on Public Works the lowest bid without fully assessing other value-added factors; and incentivize early project completion. � . . � . OrML Prioritize allocation of General Fund Increasing trend of percentage of General Fund surplus and increased revenues to revenue used for infrastructure repair and infrastructure repair and improvement improvement INITIATIVE RESOURCES NECESSARY I RESPONSIBLE LEAD Prepare recommendations to allocate Executive Director of increasing revenue, one-time surplus, and Public Works and relieved revenue resulting from efficiencies Finance to infrastructure, including roads, storm drains and sidewalks, as external funding is not sufficient to meet the City's needs. GOAL PERFORMANCE MEASUREMENT Prioritize infrastructure projects based on The Seven-Year Capital Improvement Plan professional studies includes specific prioritized projects, both funded and unfunded INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Develop a plan of prioritization for unfunded Executive Director of CIP projects identified by master plans. Public Works Implement a methodical sidewalk repair Executive Director of program. Public Works Prioritize fire station rehabilitation and Executive Director of identify funding source(s). Public Works City Council 33 — 34 8 4/2026 DRAFT EXHIBIT 1 GOAL PERFORMANCE Establish a plan for future Civic Center A plan is publicly presented to City Council by Development December 2027 INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Establish a plan for future Civic Center FY25-26 budget includes Assistant City Development. $1 million for planning Manager, Executive purposes. Additional Director of funding may be needed. Community Development, Executive Director of Public Works Continue to work with the County to obtain Assistant City control of assets surrounding City property. Manager a Ana 92 5-Yea,City Council 33 — 35 8 4/2026 DRAFT EXHIBIT 1 ® o0 EFFICIENT CITY SERVICES FINANCIAL COMMUNITY MODERN EFFICIENT ECONOMIC STABILITY SAFETY FACILITIES & CITY DIVERSIFICATION INFRASTRUCTURE SERVICES & EXPANSION City Council 33— 36 8/4/2026 DRAFT EXHIBIT 1 Efficient City Services Streamline methods of providing service to ensure public interactions with the City are accessible, timely, consistent, efficient, and less burdensome on City resources. Current State Santa Ana provides a wide range of municipal services to a large and growing population. Residents and businesses increasingly expect timely and convenient interactions with the City, including online services, faster approvals, and clear communication regarding City processes. Over the last several years, the City has taken significant measures to improve service delivery through process improvements, technology investments, and staffing enhancements in key departments. These efforts have resulted in faster response times in several areas, including permit processing, graffiti removal, and maintenance services. Public Works transitioned its plan-review process online, reducing paper use, storage needs, delays, and in-person visits. The Information Technology Department updated the My Santa Ana application so residents can report maintenance and safety concerns in English, Spanish, and Vietnamese. Finance expanded secure and convenient payment options through online Santa Ana Zoo ticketing, citywide chip-enabled payment terminals, and online and in- 4 R`s person Rental Registry Fee 5 payments. Parks, Recreation and Community Services streamlined athletic-field permitting and reduced duplicative information requirements. The Library expanded access through mobile services, an additional location at the Delhi Community Center, and a self- service outdoor library at Outdoor Library at Jerome Park;2115 West McFadden Avenue,Santa Ana,CA Jerome Park. Planning and Building expanded expedited services through PBx, the Pod, and the 7-Day ADU Program, along with online payments, electronic plan review and self-service workstations. Plan- check response times have improved from 10 days to zero to seven days for small projects and from 30 days to zero to 23 days for major projects, with some permits issued the same day. Development-related services have undergone substantial modernization. The City updated the General Plan Land Use Element to support mixed-use residential and non-residential City Council 33 — 37 8 4/2026 DRAFT EXHIBIT 1 development along key investment corridors and initiated a comprehensive Zoning Code Update to establish clearer standards and streamline development review. Major projects enabled by these efforts include the$2.9 billion Related Bristol Specific Plan and the$1.5 billion Village Santa Ana Specific Plan. The City has invested more than $7 million for several major technology upgrades, including a new Land Management System and an Enterprise Resource Planning (ERP) system. These systems are expected to modernize internal operations, improve coordination between departments, and provide better data to guide decision-making. Implementing these systems requires significant staff training and updates to existing workflows. Many existing processes were designed for manual or fragmented systems and must be streamlined to fully realize the benefits of modern technology. To meet community expectations P and provide more sustainable . '�� services, Santa Ana must continue improving operational efficiency by modernizing systems, simplifying procedures, expanding digital services, and �� ensuring departments are aligned around consistent service \ T� standards. The City must also preserve accessible in-person and �l multilingual assistance for residents who need additional support navigating City services. a Ana 95 5-Yea, City Council 33 — 38 8 4/2026 DRAFT EXHIBIT 1 GoalsStrategic • • • GOAL O. Improve the speed of permitting Decreasing trend of the number of days to issue planning permits and building permits INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Resolve permitting process issues, instead of Executive Director of only focusing on existing regulations. Planning & Building Ensure the technology systems are working together to maximize efficiency and streamlined response. Develop business-friendly approaches for Executive Directors of easy navigation of the permitting process Planning & Building and speedy approvals. and Community Development GOAL 111ML, PERFORMANCE Complete new major system Systems are live and in-use by December 2027 implementations, including Enterprise Resource Planning (ERP) and integration of the Business Tax system with the new Land Management System INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Complete the ERP system implementation Staff overtime. Executive Directors of (Oracle). Consulting time and the Information hardware/software costs Technology, Human of implementation are Resources, and included in the budget or Finance otherwise provided for in a set-aside of IT internal service fund balance. City Council 33 — 39 8 4/2026 DRAFT EXHIBIT 1 GOAL PERFORMANCE Expand access to library reference and Modern technology is implemented and information services by implementing available to the public, providing expanded modern technology to help patrons service access beyond traditional service hours navigate library resources and community and demonstrating increased community usage information while supporting the work of and satisfaction. library staff. INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Evaluate, procure, and implement a modern Cost of a technology Executive Directors of technology reference solution that helps platform integration, Information patrons locate information, library vendor support and staff Technology and materials, programs, and community training. Library resources, while directing complex research and service requests to staff. City Council 33 — 40 8 4/2026 DRAFT EXHIBIT 1 ® o0 ECONOMIC DIVERSIFICATION EXPANSION joy 1FA 000 A!!y FINANCIAL COMMUNITY MODERN EFFICIENT ECONOMIC STABILITY SAFETY FACILITIES & CITY DIVERSIFICATION INFRASTRUCTURE SERVICES & EXPANSION City Council 33—41 8/4/2026 DRAFT EXHIBIT 1 Economic Diversification • . • Enhance economic vitality by growing revenue streams, attracting quality jobs and businesses, maintaining a strong and skilled workforce, developing a range of housing opportunities, and creating desired amenities for residents. Current State Santa Ana has a large and diverse local economy supported by its central location in Orange County, its role as the County seat, and a strong entrepreneurial culture. The City is home to more than 25,000 active businesses and over 150,000 local jobs, and continues to attract new businesses each year across a wide range of industries. Cultural destinations, restaurants, and entertainment venues also contribute to economic activity, with approximately 900,000 visitors annually generating significant spending in the local economy. Private investment in the community has increased in recent years. In FY 2025-26 alone, development activity totaled more than $610 million in construction value, reflecting continued interest from developers and businesses seeking to invest in Santa Ana. Several major redevelopment projects are planned or underway that will bring new housing, commercial space, and amenities to the City. Santa Ana is experiencing significant residential development and is implementing its certified 6th Cycle Housing Element for the 2021-2029 planning period.The City's Regional Housing Needs Allocation calls for 3,137 new units, including 606 very-low-income, 362 low-income, 545 moderate-income, and 1,624 above-moderate-income units. During the 6th Cycle Housing Element planning period, permits have been issued for 4,757 units: 400 very low-income (including 126 extremely low-income), 469 low-income, 271 moderate-income, and 3,617 above moderate-income units. Although the City has exceeded its overall allocation, continued efforts are needed to meet the remaining need for 206 very low-income and 274 moderate-income units. In the last five years within —the planning period, f _�_ �.. ._�• j _ r permits have r been issued *4 Flow for 291 for- _ sale housing units and 4,466 rental units. iRobinson Pharma;3501 West Segerstrom Avenue,Santa Ana CA City Council 33 — 42 8 4/2026 DRAFT EXHIBIT 1 Housing Units Issued Building Permits Year Own/Rent #of Units Issued Building Permits 2021 Own 118 Rent 616 2022 Own 12 Rent 889 2023 Own 87 Rent 2,455 2024 Own 58 Rent 206 2025 Own 16 Rent 300 Subtotal Own 291 Rent 4,466 Total Units Issued Permits 4,757 While rental housing will continue to be an important part of the City's housing supply, expanding attainable for-sale housing and homeownership opportunities will be important to creating greater housing choice, household stability, and long-term generational wealth building opportunities for Santa Ana residents. Housing development helps address regional housing demand and increases the City's population. It also increases demand for commercial services, employment opportunities, and neighborhood-serving businesses. Ensuring that job creation and commercial development keep pace with residential growth will be important to maintaining a balanced local economy and expanding employment opportunities for residents. Through the Santa Ana WORK Center and regional partnerships, the City connects residents with education, job training, career pathways, and employment opportunities while helping businesses recruit, develop, and retain skilled workers. Santa Ana's proximity to UC Irvine, Cal State Fullerton, Chapman University, and Santa Ana College also creates opportunities to strengthen partnerships with educational institutions and - _ major employers, including - Anduril, Medtronic, and Behr Paint, to align workforce development efforts with !, - current and emerging industry '" �,I M® _ _ �i , �i _ ■ fig,, needs. 1 }T 3 The City also administers a Rent Stabilization and Just Cause Eviction Ordinance to promote stability for renters. Rent nduril industries Harbor Logistics Center;3100South Harbor Blvd.,Santa Ana CA City Council 33 — 43 8 T&26 DRAFT EXHIBIT 1 stabilization, and expanded homeownership opportunities support household economic security by helping residents manage housing costs, retain purchasing power, and spend more of their income on goods and services within the local economy, which help neighborhood serving businesses, and Santa Ana's broader economy. To complement the growing housing production, 1,269,395 square feet of industrial space has been constructed or is nearing completion since 2020. Significant projects include the South Coast Technology Center, IDS Industrial Building, Harbor Logistics Center,and the Hines Industrial Building, which recently sold to Robinson Pharma for expanded operations. Industrial projects underway include Park 55, the OmniPrint Industrial Building, and a new Amazon distribution facility, which would bring another 290,870 square feet online when completed. Commercial projects include the MainPlace Specific Plan, where expanded retail and entertainment uses are under review, as well as four new revenue-generating service stations to be completed within the next two years. Although Santa Ana's economy is strong and continues to attract investment, the City faces several structural challenges that affect how and where future economic growth can occur. Santa Ana is largely built out, and most new development occurs through redevelopment of existing property uses rather than through construction on vacant land. In addition, property values and development costs in Orange County remain among the highest '" in the nation, which can make it difficult for some businesses to establish or expand within the V City. Some commercial corridors -; and older commercial centers also h - require reinvestment and infrastructure improvements to A P support modern businesses and attract new investment. Frances Xavier Residences,801 East Santa Ana Boulevard,Santa Ana, CA Despite these challenges,Santa Ana continues to see steady business activity and redevelopment interest. Major mixed-use developments, including the Related Bristol and Village Santa Ana projects, are expected to bring new housing, commercial space, and employment opportunities in the coming years. By continuing to streamline development processes, invest in infrastructure improvements, revitalize commercial corridors, and strengthen partnerships with the business community, Santa Ana can support long-term economic growth, attract diverse industries, and expand job opportunities for residents. City Council 33 — 44 8 4/2026 DRAFT EXHIBIT 1 GoalsStrategic • • • GOAL PERFORMANCE Strengthen household economic stability There is an upward trend of the number of for- and local purchasing power through sale housing units and Santa Ana residents homeownership opportunities, housing assisted with homeownership opportunities, choice, and rent stabilization and meeting of RHENA goals INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Prioritize affordable housing funds for the Inclusionary Housing Executive Director of development of for-sale housing units Funds, Community Community Development Block Development Grant Funds, Home Investment Partnership Funds Streamline and restructures Down Executive Director of Payment Assistance Programs. Community Development Increase public awareness of the Rent Executive Director of Stabilization and Just Cause Eviction Community Ordinance, including allowable annual rent Development and increases, tenant protections, and Public Information landlord responsibilities, through ongoing Officer multilingual outreach, education, and marketing. Continue implementing the 6th Cycle Executive Director of Housing Element and facilitate housing Planning and Building development across all income levels to meet the City's Regional Housing Needs Allocation. GOAL M PERFORMANCE Improve business development and There is an upward trend of the number of retention businesses in the City INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Update City marketing & branding to FY25-26 budget includes Deputy City Manager attract new business. $150,000 for branding. Provide concierge-style economic Executive Director of development services. Community Development Implement a proactive communications Media budget. Executive Director of strategy that regularly highlights positive Community City initiatives, community achievements, Development and and business opportunities. a Ana 42 5-Yea, City Council 33 — 45 8 4/2026 DRAFT EXHIBIT 1 Public Information Officer Establish a Buy Local, Build Local program Media and materials Executive Director of to promote local business and encourage budget. Community business-to-business relationships to Development prioritize sourcing local goods and services locally. Increase proactive outreach to local Executive Director of business groups. Community Development Enhance programs to connect residents Media and materials Executive Director of with higher education and the business budget. Community community for job training, career Development pathways, and employment opportunities. Increase property tax base Assessed valuation increases by more than 3% per year INITIATIVE Increase NECESSARY RESPONSIBLE LEAD Collaborate with City of Garden Grove to External public City Manager, develop a joint strategy for revitalization meetings budget. Assistant City of Willowick Golf Course. Manager and Executive Director of Community Development District revitalization through land-use Executive Director of regulations. Planning & Building Prioritize permitting along major corridors Executive Director of and development plan districts. Planning & Building Develop a recommendation for a vacant Executive Director of property levy. Finance a Ana 43 5-Yea,City Council 33 — 46 8 4/2026 DRAFT EXHIBIT 1 GOAL PERFORMANCE Increase sales tax base There is an upward trend of taxable sales in the City INITIATIVE RESOURCES NECESSARY RESPONSIBLE LEAD Establish a Cannabis Festival to showcase Potential partial subsidy Executive Director of the City's regulated cannabis industry, and/or support for the Community promote responsible consumption, event. Development support local operators, and attract visitors. Develop a plan for 2028 Olympic related Cost of marketing Executive Directors activities in support of local hotels and materials. of Community restaurants. Development and Parks, Recreation & Community Services City Council 33 — 47 8 4/2026 Planning and Building Agency . ,. www.santa-ana.gov/pb � Item # 34 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Appeal Application No. 2026-01 appealing the decision of the Planning Commission to approve Site Plan Review No. 2026-01 and approve one incentive/concession and two waivers or reductions of development standards pursuant to State Density Bonus Law, to be memorialized in Density Bonus Agreement No. 2026-01, for the Think Together Project located at 2101 East Fourth Street AGENDA TITLE Appeal Application No. 2026-01 - Appealing the Decision of the Planning Commission to Approve Site Plan Review No. 2026-01 and Approve One Incentive/Concession and Two Waivers or Reductions of Development Standards for the Think Together Property Located at 2101 East Fourth Street RECOMMENDED ACTION Adopt a resolution denying Appeal Application No. 2026-01, thereby upholding the Planning Commission's approval of a resolution to approve Site Plan Review No. 2026- 01 and one incentive/concession and two waivers or reductions of development standards pursuant to State Density Bonus Law, to be memorialized in Density Bonus Agreement No. 2026-01, to facilitate the construction of a seven-story mixed-use development consisting of 274 residential units, including 14 affordable units for extremely low-income households, and approximately 20,714 square feet of ground-floor commercial space for the property located at 2101 East Fourth Street (APN:400-041-03). RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTAANA DENYING APPEAL APPLICATION NO. 2026-01, THEREBY UPHOLDING THE PLANNING COMMISSION'S APPROVAL OF SITE PLAN REVIEW NO. 2026-01 AND ONE INCENTIVE/CONCESSION AND TWO WAIVERS OR REDUCTIONS OF DEVELOPMENT STANDARDS PURSUANT TO STATE DENSITY BONUS LAW, TO BE MEMORIALIZED IN DENSITY BONUS AGREEMENT NO. 2026- 01, BASED ON FINDINGS, INCLUDING A DETERMINATION THAT THE PROJECT WAS EXEMPT UNDER CEQA SECTION 15168, FOR A SEVEN STORY MIXED-USE RESIDENTIAL DEVELOPMENT CONSISTING OF 274 RESIDENTIAL UNITS FOR THE PROPERTY LOCATED AT 2101 EAST FOURTH STREET (APN: 400-041-03) GOVERNMENT CODE 484308 APPLIES: Yes City Council 34 — 1 8/4/2026 Appeal Application No. 2026-01 — Think Together at 2101 East Fourth Street August 4, 2026 Page 2 DISCUSSION Executive Summary Randy Barth with Think Together, a California nonprofit corporation ("Applicant" and "Owner"), represented by Christine Saunders (application-listed contact person), received Planning Commission approval of Site Plan Review (SPR) No. 2026-01 and approval of one incentive/concession and two waivers or reductions of development standards pursuant to State Density Bonus Law, to be memorialized in Density Bonus Agreement (DBA) No. 2026-01, to facilitate redevelopment of an existing office campus located at 2101 East Fourth Street within the Metro East Mixed-Use Overlay Zone (MEMU). The approved Project consists of demolition of two existing office buildings and construction of a seven-story mixed-use development containing 274 residential units, including 14 affordable units reserved for extremely low-income households, and approximately 20,714 square feet of ground-floor commercial space. On May 28, 2026, the Planning Commission conducted a duly noticed public hearing and approved Site Plan Review No. 2026-01 after finding the Project consistent with the General Plan, the Metro East Mixed-Use Overlay Zone (MEMU), applicable provisions of State Density Bonus Law, and the California Environmental Quality Act (CEQA). The Planning Commission also adopted a resolution approving one incentive/concession and two waivers or reductions of development standards pursuant to State Density Bonus Law, to be memorialized in Density Bonus Agreement No. 2026-01, as conditioned. Staff has reviewed the appeal and determined that the Planning Commission's decisions are supported by substantial evidence in the administrative record and comply with the Santa Ana Municipal Code (SAMC), State Density Bonus Law, and the California Environmental Quality Act (CEQA). For the reasons discussed in this report, staff recommends that the City Council deny the appeal and uphold the Planning Commission's approval of Site Plan Review No. 2026-01 and its approval of one incentive/concession and two waivers or reductions of development standards pursuant to State Density Bonus Law, as memorialized in Density Bonus Agreement No. 2026-01. Planning Commission Action and Background On May 28, 2026, the Planning Commission conducted a duly noticed public hearing to consider the proposed Project. Following staff's presentation, public testimony, and Planning Commission deliberation, the Planning Commission voted 5:0:2 (Commissioners Oliva and Benninger absent) to adopt a resolution approving Site Plan Review (SPR) No. 2026-01, based on the required findings, and a separate resolution approving one incentive/concession and two waivers or reductions of development standards, as memorialized in Density Bonus Agreement (DBA) No. 2026-01, subject to conditions of approval. Pursuant to Section 41-1602(d) of the SAMC, final approval of the Density Bonus Agreement is under the jurisdiction of the City Council. City Council 34 — 2 8/4/2026 Appeal Application No. 2026-01 — Think Together at 2101 East Fourth Street August 4, 2026 Page 3 Appeal Application On June 3, 2026, Supporters Alliance for Environmental Responsibility ("Appellant") timely filed Appeal Application No. 2026-01 challenging the Planning Commission's approval of SPR No. 2026-01 and the approval of the concession and waivers or reductions of development standards memorialized in DBA No. 2026-01, without any substantiating evidence or supportive documentation. Pursuant to Section 41-645 of the SAMC, the City Council is authorized to hear appeals of Planning Commission decisions and, following a duly noticed public hearing, may affirm, reverse, modify, or remand the decision, and may make any additional determinations it deems appropriate within the limitations imposed by the Santa Ana Municipal Code. Should the City Council deny the appeal, the Planning Commission's approval of the requested entitlements would remain, and the DBA would be brought forward to the City Council as a consent item at the next regularly-scheduled meeting. Conversely, should the City Council uphold the appeal, the Planning Commission's approval of the requested entitlements would be voided, and no separate City Council consideration of a DBA would be necessary. Background and Context The project site is located at 2101 East Fourth Street within the Metro East Mixed-Use Overlay Zone (MEMU) and is currently developed with two existing office buildings and associated surface parking. The Applicant proposes redevelopment of the site with a mixed- use residential development utilizing the development standards established for the Village Center District of the MEMU. A detailed description of the Project, applicable development standards, and Planning Commission findings is contained in the May 28, 2026, Planning Commission Staff Report (Exhibit 5), which is incorporated herein by reference. Table 1: Project and Location Information Item Information Project Address and Council Ward 2101 East Fourth Street—Ward 3 Nearest Intersection Fourth Street and Parkcenter Drive General Plan Designation District Center— Medium High (DC—3) Zoning Designation Professional (P); Village Center District (VCD)within the Metro East Mixed Use Overly Zone MEMU North Office Surrounding Land Uses East Office South Office West Medical Office and Trade School Property Size 129,767 square feet 2.98 acres Existing Site Development Two 14,400-s uare-foot office buildings Use Permissions Mixed-Use round floor commercial and residential City Council 34 — 3 8/4/2026 Appeal Application No. 2026-01 — Think Together at 2101 East Fourth Street August 4, 2026 Page 4 Item Information Uses Article XVI.I (Density Bonus) and Village Center Zoning Code Sections Affected District within the Metro East Mixed Use Overlay Zone MEMU Project Description The proposed Project involves redevelopment of an existing office campus with the demolition of two existing office buildings and associated surface parking and construction of a new seven-story mixed-use development. The Project includes 274 residential dwelling units, of which 14 units (5%) will be reserved for extremely low-income households in accordance with State Density Bonus Law. The development also includes approximately 20,714 square feet of ground-floor commercial space intended to support neighborhood- serving retail, dining, and service uses consistent with the Metro East Mixed-Use Overlay Zone (MEMU). The Project further includes structured parking, private and common open space amenities, publicly accessible open space, and frontage improvements along East Fourth Street and Parkcenter Drive. A detailed description of the Project, architectural plans, elevations, floor plans, and supporting exhibits were considered by the Planning Commission and are incorporated herein by reference through the May 28, 2026, Planning Commission Staff Report (Exhibit 5). The Project was reviewed for consistency with the applicable development standards of the Village Center District within the MEMU. As shown in Table 2 below, the Project complies with the majority of applicable development standards. The Applicant requested one incentive/concession and two waivers or reductions of development standards pursuant to State Density Bonus Law related to building setbacks, building height, and publicly accessible open space. The Planning Commission approved the requested incentive/concession and waivers or reductions of development standards, as memorialized in Density Bonus Agreement No. 2026-01, as conditioned. Table 2: Development Standards Development Standards MEMU Standard Required/Allowed Provided Density 90 du/ac 92 du/ac— density bonus request d Lot Size 30,000 square feet 125,952 square feet(2.89 acres Floor Area Ratio (FAR) 3.00 FAR 2.7 FAR Up to 10 stories for a depth of 150 7 stories throughout the entire Building Height feet from the street and 6 stories site— waiver requested thereafter Minimum Floor Heights 9-15 feet 12' round; 10'-l" upper City Council 34 — 4 8/4/2026 Appeal Application No. 2026-01 — Think Together at 2101 East Fourth Street August 4, 2026 Page 5 Development Standards MEMO Standard Required/Allowed Provided • Adjacent to Park Center Drive: 14.25 feet— Adjacent to Public ROW or Street: incentive%oncession 10 feet (max.) requested • Adjacent to Fourth Street Setbacks 5 feet Adjacent to parking: 7 feet(min.) Adjacent to parking: 10 feet Building to building: 15 feet (min.) Building to building: 18 feet Frontage Type Front Porch, Stoop, Forecourt, Shop Shopfront and Forecourt Front, Gallery, or Arcade Publicly Accessible Open 10% of the gross site area 10,666 square feet(8%)— Space 12,977 square feet waiver requested • 90 square feet per unit(24,660 square feet) 0 Balconies = 15,892 • Five-percent (5%)of the square square feet footage uses for nonresidential • Amenities = 5,029 square uses (7,900 square feet on the feet Private/Common Open first floor and 12,814 square feet • Roof Deck = 1,047 Space on the second floor for a total of square feet 20,714 square feet of 0 Courtyard = 16,948 nonresidential uses requires square feet 1,036 square feet of • Total private/common private/common open space) open space = 38,916 • Total required: 25,696 square square feet feet State Density Bonus Requirement 1 bedroom = 1 space 2 bedroom = 1.5 spaces Parking Spaces 3 bedroom = 1.5 spaces 439 parking spaces Total Requirement: 359 spaces MEMU Requirement: 2.25 per unit 274 units x 2.25 ratio = 617 spaces Analysis of Appeal Pursuant to Section 41-645 of the SAMC, any interested party may appeal a decision of the Planning Commission to the City Council. On June 3, 2026, Supporters Alliance for Environmental Responsibility ("Appellant") timely filed Appeal Application No. 2026-01 challenging the Planning Commission's approval of Site Plan Review No. 2026-01 and its approval of one incentive/concession and two waivers or reductions of development standards pursuant to State Density Bonus Law, as memorialized in Density Bonus Agreement No. 2026-01. City Council 34 — 5 8/4/2026 Appeal Application No. 2026-01 — Think Together at 2101 East Fourth Street August 4, 2026 Page 6 The appeal application (Exhibit 1) consists of a brief narrative asserting that the Planning Commission improperly relied on the certified environmental documents for the Project. The appeal does not identify any specific factual or legal error committed by the Planning Commission, cite any contrary technical evidence or expert analysis, or provide substantial evidence demonstrating that additional environmental review is required under CEQA. Instead, the appeal presents generalized conclusions regarding the adequacy of the City's environmental review. Staff has reviewed each assertion raised in the appeal and concludes that the Planning Commission's decision is fully supported by substantial evidence contained in the administrative record. The appeal application contains the following assertions: 1. The Planning Commission erred in approving the Project and relying on CEQA Guidelines Section 15168 and the certified 2007 MEMU Program Environmental Impact Report (EIR) and 2018 Subsequent EIR; 2. The Project will result in new environmental impacts unique to the Project that were not analyzed in the previously certified environmental documents; 3. Because the certified environmental documents identified significant and unavoidable impacts, the Project requires preparation of a project-specific Environmental Impact Report and Statement of Overriding Considerations; and 4. The Planning Commission should have required preparation of a project-specific EIR prior to approving the Project. Response to Appeal Assertions 1. Assertion: The Planning Commission erred in approving the Project and relying on CEQA Guidelines Section 15168 and the certified 2007 MEMU Program EIR and 2018 Subsequent EIR. The appellant has not submitted any additional evidence or information to substantiate that the Planning Commission erred in its decision-making. Staff has reviewed the issues raised in the appeal and concludes that the Appellant's assertions are not supported by the administrative record. The proposed Project is consistent with the land use assumptions, development intensity, and environmental analysis evaluated in the certified 2007 MEMU Program EIR and 2018 Subsequent EIR. The Project site is located within the MEMU Overlay Zone and proposes the type of mixed-use residential development contemplated by the plan and analyzed in the previously certified environmental documents. 2. Assertion: There are new environmental impacts unique to the project that were not analyzed in the 2007 Environmental Impact Report (EIR) and 2018 Subsequent Environmental Impact Report (SEIR) that must be analyzed in a Mitigated Negative Declaration (MND) or EIR. City Council 34 — 6 8/4/2026 Appeal Application No. 2026-01 — Think Together at 2101 East Fourth Street August 4, 2026 Page 7 In order to evaluate the appropriate level of environmental review, the Applicant prepared a CEQA Consistency Analysis pursuant to CEQA Guidelines Sections 15162 and 15168. The analysis evaluated whether the Project would result in new significant environmental impacts, substantially increase the severity of previously identified impacts, or otherwise require preparation of subsequent or supplemental environmental review. The Applicant's CEQA Consistency Analysis was peer reviewed by City staff. Based on that review and the administrative record, the City concluded that the Project would not result in new significant environmental effects, substantially more severe impacts than those previously evaluated, or any substantial changes to the Project, surrounding circumstances, or available information that would require preparation of a subsequent or supplemental EIR pursuant to CEQA Guidelines Section 15162. The Appellant relies on an unsubstantiated assertion without offering any submittal of new or different evidence, technical studies, or expert analysis to demonstrate that unique or unexamined site-specific impacts exist. Under CEQA, mere speculation or unbacked claims do not constitute substantial evidence, nor do they trigger the legal requirement for a project-specific EIR. 3. Assertion: The Project relies on a previous EIR with significant and unavoidable impacts, and, therefore, requires its own EIR and statement of overriding considerations prior to approval. The existence of previously identified significant and unavoidable impacts in the certified MEMU Program EIR and 2018 Subsequent EIR does not, by itself, require preparation of a project-specific EIR for every subsequent development within the MEMU Overlay Zone. Rather, CEQA Guidelines Section 15168 expressly authorizes reliance on a certified Program EIR for later activities that are within the scope of the program, provided the lead agency determines that no subsequent or supplemental environmental review is required under CEQA Guidelines Section 15162. Here, the Project falls within the scope of development previously evaluated under the certified environmental documents, and no new significant environmental impacts or substantially more severe impacts have been identified. Additionally, all applicable mitigation measures adopted as part of the certified MEMU Program EIR and 2018 Subsequent EIR remain applicable to the Project and will continue to be implemented through the City's adopted Mitigation Monitoring and Reporting Program in accordance with CEQA Guidelines Section 15168(c)(3). 4. Assertion: We [the Appellant] therefore request that the Planning Commission prepare a project-specific EIR prior to any approvals. City Council 34 — 7 8/4/2026 Appeal Application No. 2026-01 — Think Together at 2101 East Fourth Street August 4, 2026 Page 8 CEQA does not require preparation of a project-specific EIR simply because an appellant disagrees with the Planning Commission's determination. Rather, the Planning Commission was required to determine whether the Project was within the scope of the certified 2007 MEMU Program EIR and 2018 Subsequent EIR and whether any of the conditions identified in CEQA Guidelines Section 15162 requiring subsequent or supplemental environmental review were present. Based on the CEQA Consistency Analysis, the administrative record, and the evidence before it, the Planning Commission determined that no subsequent or supplemental environmental review was required and properly approved the Project in reliance on CEQA Guidelines Section 15168. The appeal presents no substantial evidence demonstrating that this determination was erroneous. For the reasons discussed above, the administrative record demonstrates that the Planning Commission properly relied upon the certified 2007 MEMU Program EIR and 2018 Subsequent EIR in accordance with CEQA Guidelines Sections 15162 and 15168. The appeal identifies no factual or legal error in the Planning Commission's decision and provides no substantial evidence demonstrating that subsequent or supplemental environmental review is required under CEQA. Accordingly, staff recommends that the City Council deny Appeal No. 2026-01 and uphold the Planning Commission's approval of Site Plan Review No. 2026-01 and its approval of one incentive/concession and two waivers or reductions of development standards pursuant to State Density Bonus Law, as memorialized in Density Bonus Agreement No. 2026-01. Standard of Review The City Council's role in considering an appeal is to determine whether the Planning Commission's decisions should be affirmed, modified, or reversed based on the administrative record and any evidence presented during the appeal. In conducting its review, the City Council considers whether the Planning Commission's findings are supported by substantial evidence and whether the decisions were made in accordance with applicable provisions of the SAMC, State Density Bonus Law, and CEQA, as applicable. The Planning Commission's findings supporting approval of Site Plan Review No. 2026- 01 and its approval of one incentive/concession and two waivers or reductions of development standards pursuant to State Density Bonus Law are contained in the May 28, 2026, Planning Commission Staff Report and accompanying resolutions (Exhibit 5), which are incorporated herein by reference. Public Notification and Community Outreach Project notifications were posted, published, and mailed in accordance with applicable City and State requirements for both the Planning Commission public hearing and the City Council appeal hearing, as required by Section 41-645 of the SAMC. Copies of the public notices, including the 2,000-foot notification radius maps and site postings, are City Council 34 — 8 8/4/2026 Appeal Application No. 2026-01 — Think Together at 2101 East Fourth Street August 4, 2026 Page 9 provided in Exhibit 15 of the Planning Commission Staff Report and the hyperlinked exhibits included as Exhibit 5 to this staff report. In addition to the required public noticing, the Applicant also held two community meetings in compliance with the City's Sunshine Ordinance (Ordinance No. NS-3040). The first meeting was held on October 15, 2024. Approximately 20 members of the community were in attendance and posed questions related to the unit count, unit type, parking availability, finishes on the interior, pricing, affordable units, and when the units would be available for sale. No issues of concern were raised regarding the proposed development. The second meeting was held on September 4, 2024. Five members of the community were in attendance and posed questions related to the affordable housing units and when they would become available, but raised no issues related to the development. Materials from both meetings are posted to the Project's City webpage (Exhibit 13 of the Planning Commission Staff Report and Exhibits hyperlinked as Exhibit 5). In addition, staff contacted the identified representatives for the Saddleback View, Maybury Park, Lyon Street, and Zoo District neighborhoods to notify them of the Project and the Planning Commission and City Council public hearings. No concerns were raised from the neighborhood associations leading up to the Planning Commission hearing. Additionally, at the time this report was prepared, staff did not receive any comments or concerns regarding the proposed development. ENVIRONMENTAL IMPACT The denial of Appeal Application No. 2026-01 would result in upholding the Planning Commission's May 28, 2026, approval of the Project. Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the Project is exempt from further environmental review pursuant to CEQA Guidelines Section 15168 (Program EIR). The Project is within the scope of the certified 2007 Metro East Mixed-Use Overlay Zone (MEMU) Program Environmental Impact Report (Program EIR) and the certified 2018 MEMU Subsequent Environmental Impact Report (Subsequent EIR), which previously evaluated the environmental effects associated with development within the MEMU Overlay Zone. To evaluate the appropriate level of environmental review, the Applicant prepared a CEQA Guidelines Section 15168 Consistency Memorandum with support from Ganddini Group, Inc., the Applicant's environmental consultant. The Consistency Memorandum evaluated whether the Project would result in new significant environmental impacts, substantially increase the severity of previously identified impacts, or otherwise require additional environmental review pursuant to CEQA Guidelines Sections 15162 and 15168. The Consistency Memorandum was reviewed by City staff, who independently evaluated the analysis and determined that the Project would not result in new significant environmental effects or substantially increase the severity of previously identified City Council 34 — 9 8/4/2026 Appeal Application No. 2026-01 — Think Together at 2101 East Fourth Street August 4, 2026 Page 10 impacts. City staff further determined that there have been no substantial changes to the Project, the surrounding circumstances, or the information available that would require preparation of a subsequent or supplemental environmental impact report pursuant to CEQA Guidelines Section 15162. Furthermore, all applicable mitigation measures adopted as part of the certified MEMU Program EIR and 2018 Subsequent EIR remain applicable to the Project and will continue to be implemented through the adopted Mitigation Monitoring and Reporting Program in accordance with CEQA Guidelines Section 15168(c)(3). Accordingly, denial of the appeal would uphold the Planning Commission's determination that no additional environmental review is required under CEQA Guidelines Sections 15162 and 15168. Therefore, a Notice of Exemption, Environmental Review No. 2025-01, will be filed for the Project. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBITS 1. Appeal Application No. 2026-01. 2. Resolution Denying Appeal Application No. 2026-01 3. Architectural Plan Set 4. Project Renderings 5. May 28, 2026 — Planning Commission Staff Report and Exhibits (Hyperlink) Submitted By: Ali Pezeshkpour, AICP, Executive Director of Planning and Building Agency Approved By: Alvaro Nunez, City Manager City Council 34 — 10 8/4/2026 Planning and Building Agency Planning Division I 20 Civic Center Plaza P.O. Box 1988 (M-20) I I Santa Ana, CA 92702 (714) 647-5804 APPEAL APPLICATION I. OWNER/APPLICANT Applicant Supporters Alliance for Environmental Responsibility Full name of Person, Firm,or Corporation ( 510) 836-4200 1939 Harrison Street,Suite 150 Oakland,CA 94512 Mailing Address Area Code Phone No. Legal Owner Name: Think Together,a California nonprofit corporation. Legal Owner Address: 2101 East Fourth Street, Suite 200B Santa Ana, CA 92705 Phone No.: (714) 343-3807 ( ) Fax: ( ) II. PROPERTY INFORMATION Land Use Office Campus Metro-East Mixed-Use Overlay Zone District Center-Medium High(DC-3) Existing Land Use of Property and/or Building Zoning District General Plan Designation Location 2101 East Fourth Street Santa Ana,CA 92705 N Parkcenter Drive Street Address Name of Nearest Intersecting Street SEE REVERSE SIDE FOR SUBMITTAL REQUIREMENTS III. REASON FOR REQUEST In the following provided space, please clearly specify and explain the error(s) of decision or requirement upon which you are basing this appeal. (If additional space is needed, please attach additional comments to the back of this application.) The Planning Commission erred in approving the project and forgoing further environmental review under Section 15168 of the California Environmental Quality Act("CEQA")by claiming that the project falls within the scope of the previously certified 2007 MEMU Program EIR(SCH No. 2006031041)and 2018 Subsequent EIR.There are new environmental impacts unique to the project that were not analyzed in the 2007 EIR and the 2018 SEIR that must be analyzed in an MND or EIR. The Project relies on a previous EIR with significant and unavoidable impacts, and, therefore, requires its own EIR and statement of overriding considerations prior to approval.We therefore request that the Planning Commission prepare a project-specific EIR prior to any approvals. Applicant's Signature: Date: 6/3/2026 APPEAL APPLICATION NO. cm\cntr-frm\appeal I y Council 34 — 11 8/4/2026 SUBMITTAL REQUIREMENTS 1. An appeal application form (Exhibit 1). 2. A letter stating the nature of the appeal (in lieu of the space provided on the appeal form). 3. The application fee. 4. Any other pertinent information that the application warrants. City Council 34 — 12 8/4/2026 RESOLUTION NO. 2026-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DENYING APPEAL APPLICATION NO. 2026- 01, THEREBY UPHOLDING THE PLANNING COMMISSION'S APPROVAL OF SITE PLAN REVIEW NO. 2026-01 AND ONE INCENTIVE/CONCESSION AND TWO WAIVERS OR REDUCTIONS OF DEVELOPMENT STANDARDS PURSUANT TO STATE DENSITY BONUS LAW, TO BE MEMORIALIZED IN DENSITY BONUS AGREEMENT NO. 2026-01, BASED ON FINDINGS, INCLUDING A DETERMINATION THAT THE PROJECT WAS EXEMPT UNDER CEQA SECTION 15168, FOR A SEVEN STORY MIXED-USE RESIDENTIAL DEVELOPMENT CONSISTING OF 274 RESIDENTIAL UNITS FOR THE PROPERTY LOCATED AT 2101 EAST FOURTH STREET (APN: 400-041-03) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows: A. Randy Barth with Think Together, a California nonprofit corporation ("Applicant" and "Owner"), represented by Christine Saunders (application- listed contact person), applied for, submitted, and sought approval of Site Plan Review No. 2026-01 (SPR-2026-01) and Density Bonus Application No. 2026-01 (DBA-2026-01) to facilitate the redevelopment of the property located at 2101 East Fourth Street with a seven-story mixed-use development consisting of 274 residential dwelling units, including 14 affordable units reserved for extremely low-income households, approximately 20,714 square feet of ground-floor commercial space, associated parking, open space, and related site improvements ("Project"). As part of the application, the Applicant also requested approval of one incentive/concession and two waivers or reductions of development standards pursuant to California Government Code Section 65915, to be memorialized in Density Bonus Agreement No. 2026-01. B. The Project site is located within the Professional (P) zoning district, has a General Plan land use designation of District Center — Medium High (DC- 3), and is within the Village Center District (VCD) of the Metro East Mixed- Use Overlay Zone ("MEMU"). C. On May 28, 2026, following a duly noticed public hearing, the Planning Commission, after considering all testimony, written and oral, approved Site Plan Review SPR No. 2026-01 and approved the requested incentive/concession and two waivers or reductions of development City Council 34 — 13 8/4/2026 standards pursuant to California Government Code Section 65915, based on its determination that the Project was exempt from CEQA under Section 15168. D. On June 3, 2026, Supporters Alliance for Environmental Responsibility ("Appellant") timely filed Appeal Application No. 2026-01 appealing the Planning Commission's approval of Site Plan Review No. 2026-01 and its approval of one incentive/concession and two waivers or reductions of development standards under State Density Bonus Law. E. The Appellant asserts that additional environmental review is required and that the Project cannot rely upon the previously certified Metro East Mixed- Use Overlay Zone (MEMU) environmental documents pursuant to the requirements of the California Environmental Quality Act ("CEQA") Guidelines and be exempt from further review under Section 15168 (Program EIR). F. CEQA Guidelines Section 15168 authorizes reliance on a certified Program Environmental Impact Report (EIR) for later activities that are within the scope of the program, provided no conditions requiring subsequent or supplemental environmental review under CEQA Guidelines Section 15162, are present. G. Pursuant to Section 41-645 of the Santa Ana Municipal Code ("SAMC"), when considering an appeal, the City Council may, after public hearing, affirm, reverse, change, modify the original decision and may make any additional determination it shall consider appropriate within the limitations imposed by Chapter 41. H. On August 4, 2026, the City Council conducted a duly noticed public hearing on Appeal Application No. 2026-01 and considered the entire administrative record, including the Appeal application, the Planning Commission Staff Report and decision, the City Council Staff Report, and all written and oral testimony. I. After independently reviewing the administrative record, the City Council finds that the Appeal does not identify any factual or legal error in the Planning Commission's decision or present substantial new evidence requiring reversal or modification of the Planning Commission's approval. The City Council further finds that the Planning Commission's approval is supported by substantial evidence and complies with the State and local law including, including, but not limited to, the Santa Ana Municipal Code, State Density Bonus Law, and the California Environmental Quality Act. Section 2. The denial of Appeal Application No. 2026-01 results in upholding the Planning Commission's May 28, 2026, approval of Site Plan Review No. 2026-01 and its approval of one incentive/concession and two waivers or reductions of development standards pursuant to State Density Bonus Law, including the determination that, City Council 34 — 14 8/4/2026 pursuant to the California Environmental Quality Act (CEQA) and CEQA Guidelines, the proposed Project is exempt from further environmental review under Section 15168 (Program EIR). This exemption applies when a previously certified Program Environmental Impact Report (Program EIR) has adequately analyzed the environmental effects of an activity, and no new significant impacts would result from the proposed Project. If the proposed Project remains within the scope of the Program EIR and does not require a subsequent Environmental Impact Report(EIR), no additional environmental documentation is required. Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the Project is exempt from further environmental review pursuant to CEQA Guidelines Section 15168 (Program EIR). The Project is within the scope of the certified 2007 Metro East Mixed-Use Overlay Zone (MEMU) Program Environmental Impact Report (Program EIR) and the certified 2018 MEMU Subsequent Environmental Impact Report (Subsequent EIR), which previously evaluated the environmental effects associated with development within the MEMU Overlay Zone. To evaluate the appropriate level of environmental review, the Applicant prepared a CEQA Guidelines Section 15168 Consistency Memorandum with support from Ganddini Group, Inc., the Applicant's environmental consultant. The Consistency Memorandum evaluated whether the Project would result in new significant environmental impacts, substantially increase the severity of previously identified impacts, or otherwise require additional environmental review pursuant to CEQA Guidelines Sections 15162 and 15168. The Consistency Memorandum was reviewed by City staff, who independently evaluated the analysis and determined that the Project would not result in new significant environmental effects or substantially increase the severity of previously identified impacts. City staff further determined that there have been no substantial changes to the Project, the surrounding circumstances, or the information available that would require preparation of a subsequent or supplemental environmental impact report pursuant to CEQA Guidelines Section 15162. Furthermore, all applicable mitigation measures adopted as part of the certified MEMU Program EIR and 2018 Subsequent EIR remain applicable to the Project and will continue to be implemented through the adopted Mitigation Monitoring and Reporting Program in accordance with CEQA Guidelines Section 15168(c)(3). Accordingly, denial of the appeal would uphold the Planning Commission's determination that no additional environmental review is required under CEQA Guidelines Sections 15162 and 15168. Therefore, a Notice of Exemption, Environmental Review No. 2025-01, will be filed for the Project. Section 3. The Applicant shall indemnify, protect, defend and hold the City and/or any of its officials, officers, employees, agents, departments, agencies, authorized volunteers, and instrumentalities thereof, harmless from any and all claims, demands, lawsuits, writs of mandamus, referendum, and other proceedings (whether legal, equitable, declaratory, administrative or adjudicatory in nature), and alternative dispute resolution procedures (including, but not limited to arbitrations, mediations, and such other procedures), judgments, orders, and decisions (collectively "Actions"), brought against the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof, that challenge, attack, or seek to modify, set City Council 34 — 15 8/4/2026 aside, void, or annul, any action of, or any permit or approval issued by the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof (including actions approved by the voters of the City) for or concerning the project, whether such Actions are brought under the Ralph M. Brown Act, California Environmental Quality Act, the Planning and Zoning Law, the Subdivision Map Act, Code of Civil Procedure sections 1085 or 1094.5, or any other federal, state or local constitution, statute, law, ordinance, charter, rule, regulation, or any decision of a court of competent jurisdiction. It is expressly agreed that the City shall have the right to approve the legal counsel providing the City's defense, and that Applicant shall reimburse the City for any costs and expenses directly and necessarily incurred by the City in the course of the defense. City shall promptly notify the Applicant of any Action brought and City shall cooperate with Applicant in the defense of the Action. Section 4. After conducting a duly noticed public hearing and considering the entire administrative record, the City Council hereby denies Appeal Application No. 2026-01 and upholds the Planning Commission's approval of Site Plan Review No. 2026-01 and one incentive/concession and two waivers or reductions of development standards pursuant to California Government Code Section 65915, subject to the conditions of approval contained in Exhibit A to Exhibit 1 and Exhibit 2 of the May 28, 2026, Planning Commission Staff Report. This action is based upon the evidence contained in the administrative record, including, but not limited to, the August 4, 2026, City Council Staff Report and exhibits attached thereto, the May 28, 2026, Planning Commission Staff Report and accompanying exhibits, the appeal application, and all written and oral testimony received by the City Council, all of which are incorporated herein by this reference. [Intentionally Left Blank] City Council 34 — 16 8/4/2026 ADOPTED this 41h day of August, 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By:_ Melissa M. Crosthwaite Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026- to be the original resolution adopted by the City Council of the City of Santa Ana on , 2026. Date: Jennifer L. Hall City Clerk City of Santa Ana City Council 34 — 17 8/4/2026 Z O A �w LL ao -oI o� 1 s Cfl z o ° i oa 3 �� CV f o a o°-�w O CV z I N N sSw�w has a= w J 1 I I ❑J \ of a�a°�LLa�° a co N7, a Ilk! w PARKCENTER DR. i t---"--- x -------------- •_�--- --�---- '., o 1 - ---. 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