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Home My WebLink About25I - AMEND-HOMELESSNESS PREVENTION-RAPID RE-HOUSING PRGMREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 7, 2010 TITLE: AMENDMENTS TO HOMELESSNESS PREVENTION AND RAPID RE-HOUSING PROGRAM AGREEMENTS l6 I CIT MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1 s` Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute the attached amendment with Interval House in the amount of $20,000, subject to non-substantive changes approved by the City Manager and City Attorney. 2. Authorize the City Manager and the Clerk of the Council to execute the attached amendment with the Volunteer Center of Orange County/Illumination Foundation in the amount of $125,000, subject to non-substantive changes approved by the City Manager and City Attorney. 3. Authorize the City Manager and the Clerk of the Council to execute the attached amendment with WISE Place to add Homelessness Prevention services to their existing $145,000 Rapid Re-Housing contract, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The American Recovery and Reinvestment Act of 2009 ("Recovery Act") appropriated $1.5 billion for communities to provide financial assistance and services to prevent individuals and families from becoming homeless and to help those who are experiencing homelessness to be quickly re- housed and stabilized. Santa Ana was allocated $2,831,989 under the terms of the funding distribution formula established by the U. S. Department of Housing and Urban Development (HUD) for these programs, which are titled Homelessness Prevention and Rapid Re-Housing (HPRP). On September 8, 2009, City Council authorized the execution of agreements with nine local HPRP non-profit sub-recipients, four of which are receiving funding for both the Homelessness and the Rapid Re-Housing program. After one year of operating the program, two of these sub- recipients have requested to transfer portions of the funds they were allocated from the Rapid 251-1 Amendments HPRP Agreements September 7, 2010 Page 2 Re-Housing activity to the Homelessness Prevention activity to better serve the Santa Ana clients that are seeking their assistance. Interval House's requested transfer of $20,000 will result in a final allocation of $300,000 for the Homelessness Prevention program and $280,000 for the Rapid Re-Housing program. The Volunteer Center of Orange County/Illumination Foundation's requested transfer of $125,000 will result in a final allocation of $240,000 for the Homelessness Prevention program and $75,000 for the Rapid Re-Housing program. A third sub-recipient, WISE Place, has requested an amendment to their existing contract to include Homelessness Prevention Services with their Rapid Re-Housing contract to better meet the needs of Santa Ana women. FISCAL IMPACT There is no fiscal impact associated with this action. Cynthia J. Nelson Deputy City Manager for Development Services Community Development Agency CJN/NTE/TE/mlr Exhibits: 1. Amended Agreement with Interval House 2. Amended Agreement with Volunteer Center of Orange County/ Illumination Foundation 3. Amended Agreement with WISE Place 251-2 FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF SANTA ANA AND INTERVAL HOUSE FOR THE USE OF HOMELESSNESS PREVENTION AND RAPID REHOUSING GRANT FUNDS THIS FIRST AMENDMENT TO AGREEMENT is entered into on the _ day of September 2010, by and between Interval House, a California non-profit corporation ("Subrecipient") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS: A. The parties entered into that certain Agreement Between the City of Santa Ana and Interval House for use of Homelessness Prevention and Rapid Re-housing Grant Funds (Program Year 2009-10), dated September 30t", 2010, (hereinafter "said Agreement") by which Subrecipient has been providing assistance and services to prevent individuals and families from becoming homeless or help those who are experiencing homelessness to be quickly re- housed and stabilized. B. In accordance with the terms and conditions of said Agreement, the parties wish to amend the said agreement to transfer funds from the Rapid Re-Housing Program to the Homelessness Prevention Program. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this First Amendment to Agreement, the parties agree as follows: 1. Section VI PAYMENTS of said Agreement shall be amended to transfer $20,000 (Twenty Thousand Dollars) from the Rapid Re-Housing program to the Homelessness Prevention Program, resulting in a final allocation of $320,000 (Three Hundred Twenty Thousand Dollars) for the Homelessness Prevention program and $280,000 (Two Hundred Eighty Thousand Dollars) for the Rapid Re-Housing program, as reflected in the amended Exhibit B, attached hereto and incorporated herein. 2. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. EXHIBIT 1 251-3 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement on the date and year first written above. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: JOSEPH W.FLETCHER City Attorney By: Lisa E. Storck Assistant City Attorney CITY OF SANTA ANA David N. Ream City Manager SUBRECIPIENT Interval House Carol Anne Williams Executive Director Tax ID: 251-4 Final Budget (Exhibit B) Organization Name interval House Place an X : Homelessness Prevention Rapid Rehousing Expenditures Expenses Funded by Expenses Funded by Cate o Santa Ana Other Sources Total Program Budget Administration Administrative Staff Salaries & Benefits $ Other: List below _ $ _ 1 2 $ - 3 $ - q _ $ - 5 $ - Total $ $ _ Housin Relocation and Stabilization Services Case Management $ 51,504 $ 51,504 $ 103 008 Outreach and Engagement $ 14,716 $ 14 716 $ , Housing Search and Placement , 29,432 Legal Services $ 18,394 $ 18 394 $ $ 36 78 Credit Re air Co li , , 8 p unse ng $ 18,394 $ 18,394 $ 36 788 Total $ 103,008 $ 103,008 $ 206,016 Financial Assistance Rental Assistance $ 216 992 $ Utility Payments , 216,992 $ Security De osits $ - p $ _ Utility De osits $ - p $ _ Movin Costs $ - $ _ Mot /Hotel Voucher $ s $ - $ 23 625 $ , 23,625 Total $ 216,992 $ 23,625 $ 240 617 Program Total $ 320,000 $ 126 633 $ , 446 633 LIST ALL OTHER PRnr:Qnnn Gi wric -ruA . UAk- „_-„ , f In V C D=14 aCGUKMJ (Total Funds for Program must equal Total Program Budget above) Source Santa Ana HPRP CaIEMA former) Office of Emer ehc Services OC Communi Services Orange Count CaIWORKs $ $ $ $ rvnount 320,000 36,788 23,625 66,220 Total Funds for the Program $ 446,633 Page 1 of 1 251-5 Final Budget (Exhibit B) Organization Name Interval House Place an X : Homelessness Prevention Rapid Rehousing Expenditures Category Expenses Funded by Santa Ana Expenses Funded by Other Sources Total Program Budget Administration Administrative Staff Salaries & Benefits $ - $ _ Other: List below 1 $ - 2 $ - 3 $ 4 $ - 5 $ Total $ $ - $ _ Housin Relocation and Stabilization Services Case Management $ 29,430 $ 29,430 $ 58,860 Outreach and Engagement $ 7,358 $ 7,358 $ 14,716 Housing Search and Placement $ 29,430 $ 29,430 $ 58,860 Legal Services $ 18,395 $ 18,395 $ 36,790 Credit Repair Counseling $ 18,395 $ 18,395: $ 36,790 Total $ 103,008 $ 103,008 $ 206,016 Financial Assistance Rental Assistance $ 176,992 $ 176,992 Utility Payments $ _ $ - Security Deposits $ _ $ _ Utility Deposits $ _ $ - Moving Costs $ _ $ - Motel/Hotel Vouchers $ - $ 23,625 $ 23,625 Total $ 176,992 $ 23,625 $ 200,617 Program Total $ 280,000 $ 126,633 $ 406,833 ua 1 HLL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED (Total Funds for Program must equal Total Program Budget above) Source Amnnnt Santa Ana HPRP $ 280,000 CalEMA former) Office of Emergency Services $ 36,788 OC Community Services $ 23,625 Oran a Count CalWORKs $ 66,220 Total Funds for the Pro ram $ 406,633 Page 1 of 1 251-6 FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF SANTA ANA AND VOLUNTEER CENTER OF ORANGE COUNTY/ILLUMINATION FOUNDATION FOR THE USE OFHOMELESSNESS PREVENTION AND RAPID REHOUSING GRANT FUNDS THIS FIRST AMENDMENT TO AGREEMENT is entered into on the _ day of September 2010, by and between the Volunteer Center of Orange County/Illumination Foundation, a California non-profit corporation ("Subrecipient") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS : A. The parties entered into that certain Agreement Between the City of Santa Ana and Interval House for use of Homelessness Prevention and Rapid Re-housing Grant Funds (Program Year 2009-10), dated September 30th, 2010, (hereinafter "said Agreement") by which Subrecipient has been providing assistance and services to prevent individuals and families from becoming homeless or help those who are experiencing homelessness to be quickly re- housed and stabilized. B. In accordance with the terms and conditions of said Agreement, the parties wish to amend the said agreement to transfer funds from the Rapid Re-Housing Program to the Homelessness Prevention Program. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this First Amendment to Agreement, the parties agree as follows: Section VI. PAYMENTS of said Agreement shall be amended to transfer $125,000 (One Hundred Twenty-Five Thousand Dollars) from the Rapid Re-Housing Program to the Homelessness Prevention Program, resulting in a final allocation of $240,000 (Two Hundred Forty Thousand Dollars) for the Homelessness Prevention Program and $75,000 (Seventy- Five Thousand Dollars) for the Rapid Re-Housing Program, as reflected in the amended Exhibit B, attached hereto and incorporated herein. 2. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. EXHIBIT 2 251-7 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement on the date and year first written above. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: JOSEPH W.FLETCHER City Attorney By: Lisa E. Storck Assistant City Attorney CITY OF SANTA ANA David N. Ream City Manager SUBRECIPIENT Volunteer Center of Orange County/ Illumination Foundation Dan McQuaid President & CEO Tax ID: 251-8 Final Budget (Exhibit B) Organization Name Volur%teer Center /?llluminatlon Foundation Place an X : Homelessness Prevention Rapid Rehousing Expenditures Expenses Funded by Expenses Funded Total Program Category Santa Ana b Other Sources Budget Administration Administrative Staff Salaries & Benefits $ Other: List below 1 $ _ 2 $ - 3 $ - 4 $ - 5 $ - Total $ _ $ _ $ - Housing Relocation and Stabilization Services Case Management $ 58,429 $ 25,224 $ 83,653 Outreach and Engagement- $ 20,000 $ 17,885 $ 37,885 Housing Search and Placement $ 36,771 $ 54,768 $ 91,539 Le al Services $ - $ 17,885 $ 17,885 Credit Repair Counseling $ - $ 17,885 $ 17,885 Total $ 115,200 $ 133,647 $ 248,847 Financial Assistance Rental Assistance $ 80,200 $ - $ 80,200 Utility Payments $ 3,600 $ $ 3,600 Security Deposits $ 36,000 $ - $ 36,000 Utility Deposits $ _ $ $ - Moving Costs $ 5,000 $ $ 5,000 Motel/Hotel Vouchers $ _ $ - $ - Total $ 124,800 $ - $ 124,800 Program Total $ 240,000 $ 133,647 $ 373 647 I MT DI I f1TLJCO oon non n. rl Mu-n _ , IN iw-MAIV, -1VVa 1 MA, HAVE BEEN SECURED (Total Funds for Program must equal Total Program Budget above) Source Amount Santa Ana HPRP $ 240,000 Garden Grove. HPRP $ 45,000 Count of Orange HPRP $ 40,000 Private donations not et secured $ 48,647 Total Funds for the Program $ 373,647 Page 1 of 1 251-9 Final Budget (Exhibit B) Organization Name Volunteer Center'/ Illumination Foundation Place an X : Homelessness PreventionL Rapid Rehousing Expenditures Category Expenses Funded by Santa Ana Expenses Funded b Other Sources Total Program Budget Administration Administrative Staff Salaries & Benefits $ - $ _ Other: List below 1 $ - 2 $ - 3 $ - 4 $ - 5 $ Total $ Housing Relocation and Stabilization Services Case Management $ 21,311 $ 44,161 $ 65,472 Outreach and Engagement $ - $ 31,158 $ 31,158 Housing Search and Placement $ 14,090 $ 95,539 $ 109,629 Legal Services $ - $ 31,158 $ 31,158 Credit Repair Counseling $ - $ 31,158 $ 31,158 Total $ 35,400 $ 233,174 $ 268,574 Financial Assistance Rental Assistance $ 18,200 $ $ 18,200 Utility Payments $ 2,400 $ $ 2,400 Security Deposits $ 11,000 $ - $ 11,000 Utility Deposits $ _ $ _ $ _ Moving Costs $ 2,000 $ - $ 2,000 Motel/Hotel Vouchers $ 6,000 $ - $ 6,000 Total $ 39,600 $ - $ 39,600 Program Total 1 IC'?T AI 1 l1T111-'1'l $ 75,000 $ 233,174 $ 308,174 Llv 1 rlt_ v 1 HER FROGRAM FUNDS I HA I HAVE BEEN SECURED (Total Funds for Program must equal Total Program Budget above) Source Amnl mf Santa Ana HPRP $ 200,000 Garden Grove HPRP $ 50,-000- County of Orange HPRP $ 40,000 Private donations not et secured $ 18,174 Total Funds for the Program $ 308,174 Page 1 of 1 251-10 SECOND AMENDMENT TO AGREEMENT BETWEEN THE CITY OF SANTA ANA AND WISE PLACE FOR THE USE OF HOMELESSNESS PREVENTION AND RAPID REHOUSING GRANT FUNDS THIS SECOND AMENDMENT TO AGREEMENT is entered into on the _ day of September 2010, by and between WISE Place, a California non-profit corporation ("Subrecipient") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS: A. The parties entered into that certain Agreement Between the City of Santa Ana and WISE Place for Use of Homelessness Prevention and Rapid Rehousing Grant Funds (Program Year 2009-10), dated , 20_, (hereinafter "said Agreement") by which Subrecipient has been providing support to homeless women or those who are at risk for homelessness. B. In accordance with the terms and conditions of said Agreement, the parties wish to amend the Scope of Work for the services that Subrecipient will provide to the City. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this First Amendment to Agreement, the parties agree as follows: 1. The Scope of Work that is referenced in the Agreement shall be expanded to include Homelessness Prevention Services. 2. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. EXHIBIT 3 251-11 IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to Agreement on the date and year first written above. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: JOSEPH W. FLETCHER City Attorney By: LISA E. STORCK Assistant City Attorney CITY OF SANTA ANA DAVID N. REAM City Manager SUBRECIPIENT WISE Place Kathleen Davis-Bowman Executive Director Tax ID: 2 251-12