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Home My WebLink About23A - CONTRACT AWARD-ST REPAIR PHASE 14REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 7, 2010 CLERK OF COUNCIL USE ONLY: TITLE: APPROVED CONTRACT AWARD FOR RESIDENTIAL ? As Recommended STREET REPAIR PHASE 14 ? As Amended PROJECT NO.106730 AND El Ordinance on Ist Reading ? Ordinance on 2 n d Reading COOPERATIVE AGREEMENT ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO CITY ANAGER FILE NUMBER RECOMMENDED ACTION Award a contract to R.J. Noble Company, the lowest responsible bidder, in accordance with unit bid prices in the estimated amount of $5,047,312 for construction of Residential Street Repair Phase 14. 2. Approve a Funding Analysis with a total estimated construction cost of $6,052,100. 3. Authorize the City Manager and the Clerk of the Council to execute the attached Cooperative Agreement with the Community Redevelopment Agency of the City of Santa Ana (Agency) in the amount of $351,100, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION This is last phase of the City's Residential Street Repair program to rebuild neighborhood streets throughout the City. Segments of local streets located in citywide neighborhoods have been identified as a high priority for rehabilitation in the City's pavement management system (Exhibit 1). The pavement is deteriorating due to weather, age and heavy usage. Additionally, some of the adjacent curbs, gutters, sidewalks, cross gutters and curb ramps are in various states of disrepair and require replacement. The project utilizes the most cost-effective, innovative, and environmentally sound technologies, including recycling of existing asphalt pavement with Cold-In-Place recycle (CIR) and Cold Central Plan Recycling (CCPR) process, and cement treated base (CTB) reconstruction process. The project provides for reconstruction asphalt pavement and replacement of damaged concrete curbs, gutters, sidewalks, cross gutters and curb ramps. Once completed, these improvements will enhance the ride quality, surface drainage, and visual appearance of the neighborhoods. 23A-1 Contract Award For Residential Street Repair Phase 14 and Cooperative Agreement September 7, 2010 Page 2 The Notice Inviting Bids was advertised on July 7 and 9, 2010, and bids were opened on July 28, 2010. A summary of the bid invitations mailed, the bids received, and the bid results follows. Santa Ana Contractors receiving notices: 1 Contractors requesting bidding documents: 12 Bids received: 4 Bids received from Santa Ana Contractors: 1 NAME OF RESPONSIVE BIDDER CITY BID AMOUNT 1. R.J. Noble Company Orange $5,047,312 2. All American Asphalt Corona $5,069,069 3. Excel Paving Company Long Beach $5,179,402 4. Hardy & Harper, Inc. Santa Ana $5,333,000 A total of four bids were received and all were responsive. The lowest bid was submitted by R.J. Noble Company, for $5,047,312, which is below the Engineer's estimate of $5,624,800. The cooperative agreement provides for the Redevelopment Agency to fund a portion of the costs for the construction and rehabilitation of public improvements within the Merged Project Area. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the proposed project is exempt from future review. Categorical Exemption Environmental Review No. 2010-73 will be filed for the project. FISCAL IMPACT The funding analysis shows a total estimated construction cost of $6,052,100 for the project (Exhibit 2). Funds are available in the Public Works Account for Residential Street Repair (accounting unit 05817661-66220) and in the South Main Tax Allocation Bond Series 2003A Capital Projects (accounting unit 55218830-66220). APPROVED AS TO FUNDS AND ACCOUNTS: 00, Raul Godin II Executive Director Public Works Agency - I A_.?- ?? . , F-6 Francisco Gutierrez Executive Director Finance & Mgmt. Services Agency 23A-2 Contract Award For Residential Street Repair Phase 14 and Cooperative Agreement September 7, 2010 Page 3 ,/ & 7o7, "; Z21 Cynthi J. Nelso Deputy City Manager for Development Services Community Development Agency RG/ET Exhibits: 1. Project Location Map 2. Funding Analysis 3. Cooperative Agreement 23A-3 FUNDING ANALYSIS PROJECT NO. 106730 RESIDENTIAL STREET REPAIR PHASE 14 Construction Contract $5,047,312 Contract Administration $135,975 Inspection and Testing $249,895 Survey Staking $114,187 Contingencies $504,731 TOTAL ESTIMATED CONSTRUCTION COSTS $6,052,100 Exhibit 2 23A-4 m .£NORY LN 4 .Ir IOM ?,_. l ICI ?L y 6 ] 4 n m ooaaoooo?oooo? DOE] 10 IC EN R ?r0 $ t??o DD5T H ? ? ???® 15T 5T m ?Oa ®?e ?? ®® SCHOOL D O? FAppEN AV gFMM ' f' , E LEGEND PROPOSED IMPROVEMENTS SANTA ANA CITY COUNCIL P W A AGENDA DATE: SEPTEMBER 7. 2010 PUBLIC WKS AGENCY S/0 MCFADDEN AV. E/O BRISTOL ST AAFARTHU R BLVD1 b6 SAKWINYE k EXHIBIT 1 S `1 CONTRACT AWARD FOR RESIDENTIAL STREET REPAIR PHASE 14 (`PROJECT NO. 106730) FUNDING ANALYSIS PROJECT NO. 106730 RESIDENTIAL STREET REPAIR PHASE 14 Construction Contract $5,047,312 Contract Administration $135,975 Inspection and Testing $249,895 Survey Staking $114,187 Contingencies $504,731 TOTAL ESTIMATED CONSTRUCTION COSTS 15.,-052,100 Exhibit 2 23A-6 COOPERATIVE AGREEMENT FOR STREET REHABILITATION PROJECT (PHASE 14) THIS COOPERATIVE AGREEMENT is entered into this _ day of September, 2010, by and between the COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SANTA ANA, a public body corporate and politic (the "Agency"), and the CITY OF SANTA ANA, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California (the "City"). WITNESSETH A. The Agency is undertaking certain activities necessary for the execution of the City of Santa Ana redevelopment projects (the "Projects") under the provisions of the California Community Redevelopment Law (Health and Safety Code Section 33000 et seq.) and pursuant to the redevelopment plans for the Projects. B. The Agency desires to contract with the City for the City to provide for the construction and rehabilitation of public improvements projects which, in this case, will consist of the street resurfacing and curb, gutter and/or sidewalk rehabilitation of the following streets within the Merged Project Area: 3rd Street from Garfield Street to Breeden Street and Breeden Street from 3' Street to 4' Street, as well as Hutton Centre Drive from Sandpointe Avenue to Hutton Centre Drive (included within Phase 14) Street Improvements (Project No. 106730). Such work will be referred to hereinafter as "Publicly Owned Improvements" in connection with the Agency's redevelopment activities within the Merged Project Area C. The Agency is willing in connection with the provision of such Publicly Owned Improvements by the City, to pay for a portion of the total rehabilitation costs of such Publicly Owned Improvements. D. The City has initially paid or will initially pay for said Publicly Owned Improvements on the condition that the Agency contribute to the costs of such rehabilitation work on the Publicly Owned Improvements. NOW, THEREFORE, the parties hereto do mutually agree as follows: SCOPE OF WORK The City will be contracting with the lowest and best bidder to perform Phase 14 of the Street Improvements pursuant to plans and specifications to be prepared by the City. Phase 14 of Project 106730 includes reconstruction of asphalt pavement and replacement of damaged concrete 1 23A-7 curbs, gutter, sidewalks, cross gutters, and curb ramps on Streets referenced above in Recital B (the Publicly Owned Improvements). The Agency shall contribute to the rehabilitation of the Publicly Owned Improvements in an amount not to exceed Three Hundred Fifty One Thousand One Hundred Dollars ($351,100.00), with the breakdown of project costs as shown in Exhibit A attached hereto and incorporated herein. 2. COMPENSATION AND METHOD OF PAYMENT The Agency shall pay the City the actual cost incurred by the City for the Publicly Owned Improvement rehabilitation work set forth in Section 1. The amount to be paid by the Agency hereunder shall be paid in the same fiscal year as the year in which the debts are incurred by the city. 3. LIABILITY AND INDEMNIFICATION In contemplation of the provisions of Section 895.2 of the Government Code of the State of California imposing certain tort liability jointly upon public entities solely by reason of such entities being parties to an agreement as defined by Section 895 of said Code, the parties hereto, as between themselves, pursuant to the authorization contained in Section 895.4 and 895.6 of said Code, will each assume the full liability imposed upon it, or any of its officers, agents or employees by law for injury caused by negligent or wrongful act or omission occurring in the performance of this Agreement to the same extent that such liability would be imposed in the absence of Section 895.2 of said Code. To achieve the above-stated purpose each party indemnifies and holds harmless the other party for any loss, costs or expense that may be imposed upon such other party solely by virtue of said Section 895.2. The provisions of Section 2778 of the California Civil Code are made a part hereof as if fully set forth herein. 4. EFFECTIVE DATE OF AGREEMENT This Agreement shall take effect from and after the date of adoption and approval by the City and the Agency pursuant to official action of the governing bodies thereof and shall be effective for a duration not to exceed the time necessary for the City to complete the work and for the Agency to pay the City in full. This Agreement shall apply to all activities carried out by the City as set forth in Section 1 hereto. 2 23A-8 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Maria D. Huizar Clerk of the Council CITY OF SANTA ANA By David N. Ream City Manager ATTEST: Maria D. Huizar Secretary APPROVED AS TO FORM: Joseph W. Fletcher City Attorney/Agency General Counsel By: Lisa E. Storck Assistant City Attorney/Assistant Counsel COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SANTA ANA By: Cynthia J. Nelson Executive Director 3 23A-9 23A-10