HomeMy WebLinkAbout04 - YARDI ANNL LICENSE RENEWAL A.
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~T~N DATE RECORDING ER~T~Y ~E oI~~.Y:
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~"ITLE: APPROVED -
A~[f~UAL L~ENE R~~VEwAL Fob As Recommended
? As Amended
YARDI YTEI~~ INS.
oNTINUED To
~CECUTIII DIRECTOR
Eo~Eh~DE~AT~oN
Authorise the Executive Director to execute the attached license renewal Frith Yardi stems fnc.
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in an amount not to exceed ,coo, subject to non-substantive than es a roved b the
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executive Director and Authority general ounseld .
oN~U~I~TY REDEVELOP~IE~iT AND No~lINC oM~I~IOfV R~o~IE~DATio~ _
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At its Regular lllleetin of July 0~ b vote of 4:0 ~iascencia absent the ommuni {
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Redevelapn~ent and Housing on~mission recommended that the Housing Authority authorize the
Executive Director to execute a ficene renewal with Yardi stems, lnc~ in an amount not to ,
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exceed ~,ooo, subject to non-substantive changes approved by the Executive Director and
Authority eneraf counsel.
D~~ION -
The Housing Authority Authority} currentl uses s eciafi~ed software in the administration of the
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Housing choice Voucher programd This software is critical to the o eration of the Authorit and its
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obligation to electronically transfer data to the U. De artment of Housirl and Urban
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Development THUD}. The Authority approved an a reerent in a tember ~00~ Frith Yardi
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systems, Intl for its Housin choice Voucher ro rem mans ement softv~are. This s stern tracks
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all program infarr~ation on applicants, tenants, end owners, schedules and maintains records on - .
all Housing duality Standards inspections, performs income end pa meat calculations, and
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creates and transr~its HUD-required reports The annual license fee, which Includes s stern
upgrades, software updates, all pertinent user manuals, staff trainin ,and thin -seven hours of
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technical assistance, is due far October ~ , X010, through September 0, ~ .Under this contract,
Yardi Systems, Inc. will also host the software prograr~ to better streamline technical su ort. ,
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Annual License Renewal ~or~ardi yter~s, inc.
August X010
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There are three nationall recd nixed rovide~s of voucher mane event ro rarr~s includin
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Mardi, for housing authorities of a sire simi[r to the ar~ta Ana Housin Authori . lll~hiie alI are
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web-based applications, the user interf~rce, workflow, and data exchan a rocesses to u ort
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payment check creation dififer. The costs to retrain stafi~, re-enter data, and oustoml~e nevi software
to support the ity~ internal control re uiren~e~ts would rohibit char in vendors. The Housin
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Authority's original housing program management software was develo ed b Ulan Il~cl~a Inc.
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which in ~oD~ sold its program to Mardi systems, lnc., and over the years has been custor~ized to
serve the Hauling Authority's requirements. The Mardi s stem i recd nixed as an induct
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standard, chosen by dos Angeles bounty, pica o, Portland, cran~ento, and ether !are ublic
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housing authorities
FOAL ~N~~AT
Funds are available in the Housing Authorit ether contractual services account no.
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40~~~~01G~oo}.
APP~~VED A T~ FUh>D ANA A~I~T:
hell nd -Ba I ~ Francisco utierre~
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Housing Manager Executive Director f
or~r~unity ~evelapr~entAgency Finance Nlanager~et services Agenc
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JIILB~Jl~1sr
Exhibit: 1. License Rene~ral
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AaDE~DUM TO APPLICATION HOSTING AND SOFTV~IARE LICENSE AOREENlENT
SETwEEN
MARDI YTEMS,INC~ ~i`YARDI"} AND
HOUSIIi#G AUTHORITY OF THE CITY OF SANTA ANA ~`iCI*,IENT"}
~#hIs °`Addendum"}
Addendum Effective Date: Qctaber ~0~ 0
Mardi Client Pin dumber: ~ OgD~3~D4
Mardi Qrder Number: ~GG3~9
Client and Mardi revise their Voyager Application Hosting ar~d o#tware License Agreement dated duly
~7, ~0~9, the "Agreement"} as follows:
E#fective October ~g~ Mardi shall remove from Client's [icer~se ~a0 Units #rom the Property
f~anagement ar~d general Ledger modules. Client shall have a new total of ~,3aa Units which include
an allotted ~3 Designated Users, D of which have been started-up, and 3 Citrix Users}, all of which
include the ilr~pect with handheld} module.
Client's Annual License Fee shall decrease by $~,~~~.~0, far a total updated Annual Fee of
~~,fi~5~Q0, plus Consumer Price Index increases as applicable under the Agreement. Client's annual
support service hours shall also decrease by 5 hours.
Removal of Units- #DO units # ~ per year 1,~ ~~.pa
Removal of Unitsy 4a0 units # ~ 711 per year 4r~8~.0~
Removal ofi i[nspect~ #a0 units $2.a0 per year ~00.0~
Removal of ilns ect- ~Og units x,04' er ear S~G.O~ _
~'otal Annual Fee Decrease 6,8~~.0Q
Payment Term: h~rge
~oites:
'Amount includes Cast of Living increases.
Each additional ~ 00 Units rernoved include ~ Designated User rernaved.
ALI* OTHER TER[ AND COIUD~TION OF THE AGREEMENT SHALL REI~IA~N !N FULL FORCE
AND EFFECT.
Please indicate your approval by signing this docurnent and returning to Sales Administration far ,day
[V[cVl~hir~ney via #ax at: 8a5-X99-~~4# or the Sales Admir~istratian Departrr~ent at
SalesAdminyardi.carn.
SIGNATURE PAGE FOLLQINS~
Page ~ v# ~
Confld~nt~a~
Preparation Rafe: 11812Df 0 # :D2 PM
APPROVAL
Hau~ng reed and agreed to its terms, tie parties exeer~ted this A~dend~m ~t~ective as of the
Addend€~m ~#fect~ve Date.
~~LiING AU7HORIT~( QF THE CITY ~F YARDS YTE~, l~VC,
SANTA AIWA
By: gy;
Date: Date:
Print Name: Print Name:
T~tle:__ _ T~t~e:
Page ~ o~
~o~fid~ntial
Preparation Date: 718~~~# ~ ~ :D2 PM