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HomeMy WebLinkAboutWILLDAN HOMELAND SOLUTIONS, AN OPERATING DIVISION OF WILLDAN GROUP INC (2) -2010I' INSURANCE: 'N RL WORK MAY PROCER) UNTIL' ,NSLE-;NC 'cYi c; _Z O ? C7 t -- ©g___ - CLERK F )L' ''?'µ', DATE: 5P ( Lwo U ? CONSULTANT AGREEMENT A-2010-166 THIS AGREEMENT, made and entered into this 8c" day of September, 2010 by and between WILLDAN HOMELAND SOLUTIONS, a California corporation (hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. City, acting through the Santa Ana Police Department in its capacity as a Core City and lead agency for the Anaheim / Santa Ana Urban Area under the FY09 Urban Areas Security Initiative ("UASI"), has applied for, received and accepted a grant from the federal Department of Homeland Security and through the State of California, Emergency Management Agency, to enhance countywide emergency preparedness, hereinafter referred to as "the Grant". B. The City desires to conduct a Homeland Security Training and Exercise Program, collectively "Training and Exercises". C. Consultant represents that they have the necessary skills and experience to provide assistance in designing, planning and conducting the Training and Exercises. D. Consultant has submitted a Proposal which identifies the scope, tasks and general time lines for providing the services and the costs thereof. D. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall design, plan and conduct Training and Exercises for the Anaheim/ Santa Ana Urban Area, in accordance with Consultant's Proposal, attached hereto as Exhibit A, and incorporated herein by reference. All services required hereunder shall conform in all respects to standards for such Training and Exercises issued by the U.S. Department of Homeland Security. The Parties anticipate that the exercises developed by Consultant as a result of the Training and Exercise Planning Workshop may differ from or expand the training and exercises anticipated at this time. The final determination of workshops and training/exercises provided pursuant to this Agreement may be adjusted, in writing executed by the City Manager and Chief of Police, for City, and by Consultant. The parties anticipate that additional training and exercises will be planned and executed during the term of this Agreement. The City Manager and Chief of Police for the City of Santa Ana are hereby authorized to approve such additional training and exercises, in writing, as they determine will fulfill the objectives of the Grant. Page 1 of 8 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit A. The total sum to be expended under this Agreement shall not exceed $900,000 during the term of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing the completion of milestones as set forth in Exhibit A, subject to City accounting procedures. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals that may reasonably be expected by City. 3. USE AND OWNERSHIP OF DOCUMENTS It is understood by and agreed to between the parties that all documents, outlines, materials distributed during classes, and any other written papers or materials prepared for the presentations hereunder, paid for with Grant funds, or composed utilizing information provided by Santa Ana, shall be the property of Santa Ana and shall be delivered to Santa Ana upon completion of the services hereunder. Santa Ana shall grant Consultant a license to utilize such property for its own business purposes so long as such use is not contrary to the interests of Santa Ana. 4. TERM This Agreement shall commence on the date first written above and terminate on satisfactory completion of all training and exercises and submission of required evaluation and After Action Reports to the City, which the parties agree should be substantially complete on or before September 30, 2012. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, agents, volunteers, and employees as Page 2 of 8 additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting there from and damage to property, resulting from any covered act or occurrence arising out of Consultant's operations in the performance of this Agreement. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting there from, and property damage, in the total amount of $1,000,000 per occurrence. Consultant shall supply City with a fully executed additional insured endorsement to be approved in form by the City Attorney. b. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. c. Professional Liability Insurance. If Consultant is or employs a licensed professional such as an architect or engineer, Consultant shall provide professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim and not less than $2,000,000 annual aggregate. d. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be canceled without thirty (30) days prior written notice to the City and ten (10) days notice if cancellation is due to non-payment of premium. e. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. 7. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims from personal injury, including health, and claims for property damage, which may arise from the direct or indirect operations of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in Section 1 of this Agreement, to the extent the same are due to their negligence or other wrongful conduct. The Page 3 of 8 Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Inasmuch as measures to prevent or mitigate the effect of any act of terrorism are unique to the act, and the actions that may be taken in controlling, preventing or suppressing acts of terrorism are unique to the act, Consultant is not responsible to City for designing or advising on or otherwise taking measures to prevent or mitigate the effect of any act of terrorism or any action which may be taken in controlling, preventing, suppressing or in any way relating to an act of terrorism. 8. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 9. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 10. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 Page 4 of 8 With courtesy copies to: Santa Ana Police Department UASI / Homeland Security Division 60 Civic Center Plaza P.O. Box 1981 (M-97) Santa Ana, California 92702 Telefacsimile (714) 245-8745 Attn: Enrique Esparza and City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Telefacsimile (714) 647-6515 To Consultant: Jim Bailey Willdan Homeland Solutions 2401 East Katella Avenue, Suite 220 Anaheim, California 92806 telefacsimile (714) 940-4930 A party may change its address by giving notice in writing to the other parry. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, that terms and conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party which are not embodied herein. Page 5 of 8 12. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 13. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. 14. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 16. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ma and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. Page 6 of 8 17. CONSULTANT CERTIFICATIONS a. Audit Records - With respect to all matters covered by this agreement all records shall be made available for audit and inspection by the City, the grant agency and/or their duly authorized representatives for a period of three (3) years from the termination of this Agreement. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Consultant shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Consultant shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Consultant, upon request during usual working hours. b. Consultant shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. C. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Consultant agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. d. Americans with Disabilities Act of 1990 - (ADA) Consultant must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. e. Political Activity - None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". £. Civil Rights Compliance and Notification of Findings - Consultant will comply, and all its contractors (or subrecipients) will comply, with the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789 (d), or Victims of Crime Act (as appropriate); Title VI of the Civil Rights At of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Consultant makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Consultant will forward a copy of the findings to the City which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Page 7 of 8 Department of Justice. 18. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. CITY OF SANTA ANA, a municipal Corporation of the State of California ATTEST: Maria Huizar Clerk of the Council DAVID N. REAM City Manager APPROVED AS TO FORM: JOSEPH W.FLETCHER City Attorne By:_ Ryan Hodge Deputy City Attorney WILLDAN HOMELAND SOLUTIONS JIM BAILEY Vice President Tax ID# Page 8 of 8 Exhibit A The Willdan team will provide the following services in support of the Anaheim/Santa Ana Urban Area Training and Exercise Program during Year 1 of the Program (September, 2010 -September, 2011): A. Training & Exercise Planning Workshop (TEPW). The TEPW is a strategy session that will solicit input from all stakeholders and draft/update the Five- Year Training and Exercise schedule. The goal of the one day, 8-hour workshop will be to coordinate training and exercises among U A S I partners, thereby avoiding duplication and pooling resources, and will help lay the groundwork for many of the activities that take place in Year 1 and beyond. Data collected during the workshop will be used to update the ASAUA 5-Year Training and Exercise Plan. The TEPW will include 50 participants drawn from all stakeholders. Willdan will be responsible for logistical considerations during the TEPW. , including exercise materials (badges, signage, and handouts) and providing a facilitator and adequate support staff. Cost: $7,836.00 B. Cal State University Fullerton (CSUF) Active Shooter Drill. This drill will be used to test CSU Fullerton and the surrounding Law Enforcement agencies ability to respond to an active shooter incident on campus. This one day, 8 hour drill will include 120 participants. Willdan will provide support for the CSUF Active Shooter Drill through the following: 1. Coordinate and facilitate three planning meetings, and submit planning meeting summaries to the exercise design team. 2. Develop a baseline scenario for use during the drill. 3. Develop and reproduce 10 copies of the exercise plan (EXPLAN) for the drill. 4. Develop and reproduce 75 copies of the exercise Participant Guides/Player Handouts. 5. Develop and reproduce 50 copies of the exercise Volunteer Guides/Handouts. 6. Develop and reproduce 10 copies of an exercise Controller/Evaluator (C/E) Manual, including evaluation criteria. 7. Provide assistance in the development, acquisition, and/or coordination of all props, Moulage, etc. 8. Coordinate food for the exercise, as required. 9. Provide 8 exercise controllers for a 1-day period. The controllers will assist with exercise administration and control, and will lead the hot wash debrief session(s) at the conclusion of the exercise. ASAUA HSEEP Year 1 Page 1 10. Provide 8 vests to identify exercise controllers, 8 vests to identify exercise evaluators, and up to 100 badges to identify exercise participants, evaluators, controllers, and observers. 11. Assist with controller and evaluator training by providing a Controller/Evaluator Briefing describing the roles and responsibilities of exercise evaluation. 12. Debrief and record notes from the exercise controllers and evaluators prior to exercise completion. 13. Prepare and submit a draft AAR within 45 days of exercise completion. Final AAR will be delivered to CSUF and ASAUA no later than 60 days after exercise completion. 14. Prepare 5 hard copies and 1 CD-ROM copy of the report and submit to CSUF. 15. Prepare all documents in accordance with HSEEP standards. Cost: $62,000.00 C. Mass Casualty Full Scale Exercise (FSE). This one day, 8 hour full scale exercise, to be delivered once in Year 1, will support the Joint Commission requirement for hospitals within Orange County to conduct two full-scale exercises per year, with one of the two exercises focused on a mass casualty scenario. This event will include 300 participants. Willdan will provide health, medical and exercise subject matter experts to support Orange County Hospitals in meeting this requirement by completion of the following items: 1. Coordinate and facilitate three planning meetings, and submit planning meeting summaries to the exercise design team. 2. Coordinate and facilitate two Master Scenario Events List (MSEL) conference meetings. 3. Develop a baseline scenario for use during the exercise. 4. Develop and reproduce 20 copies of the exercise plan (EXPLAN) for the drill. 5. Develop and reproduce 20 copies of an exercise Controller/Evaluator (C/E) Manual, including evaluation criteria. 6. Produce a MSEL to support 8 hours of Full Scale Exercise play. 7. Develop and reproduce 300 copies of the exercise Participant Guides/Player Handouts. 8. Develop and reproduce 100 copies of the exercise Volunteer Guides/Handouts. ASAUA HSEEP Year 1 Page 2 9. Provide 8 exercise controllers for a 1-day period. The controllers will assist with exercise administration and control, and will lead the hot wash debrief session(s) at the conclusion of the exercise. 10. Coordinate the development and participation of a Simulation Cell (SIMCELL) if required. 11. Provide controller/evaluator and SIMCELL training describing the roles and responsibilities of exercise controllers, evaluators, and/or simulators. 12. Prepare and submit a draft AAR within 45 days of exercise completion. Final AAR will be delivered no later than 60 days after exercise completion. 13. Provide 8 vests to identify exercise controllers, 8 vests to identify exercise evaluators, and up to 350 badges to identify exercise participants, evaluators, controllers, and observers. 14. Assist with controller and evaluator training by providing a Controller/Evaluator Briefing. 15. Debrief and record notes from the exercise controllers and evaluators prior to exercise completion. 16. Prepare 10 hard copies and 2 CD-ROM copies of the report. 17. Prepare all documents in accordance with HSEEP standards. Cost: $67,981.00 D. Joint Hazard Assessment Team (JHAT) Drill. This drill will be used to evaluate the planning, training, and equipment acquisitions of the Orange County Joint Hazard Assessment Team. The drill will take place over 8 hours on one day, and will include 120 participants. Willdan will provide support for this drill through completion of the following items: 1. Coordinate and facilitate three planning meetings, and submit planning meeting summaries to the exercise design team. 2. Develop a baseline scenario for use during the drill. 3. Develop and reproduce 20 copies of the exercise plan (EXPLAN) for the drill. 4. Develop and reproduce 120 copies of the exercise Participant Guides/Player Handouts. 5. Develop and reproduce 50 copies of the exercise Volunteer Guides/Handouts. 6. Develop and reproduce 20 copies of an exercise Controller/Evaluator (C/E) Manual, including evaluation criteria. ASAUA HSEEP Year 1 Page 3 7. Provide 8 exercise controllers for a 1-day period. The controllers will assist with exercise administration and control, and will lead the hot wash debrief session(s) at the conclusion of the exercise. 8. Provide 8 vests to identify exercise controllers, 8 vests to identify exercise evaluators, and up to 150 badges to identify exercise participants, evaluators, controllers, and observers. 9. Assist with controller and evaluator training by providing a Controller/Evaluator Briefing describing the roles and responsibilities of exercise evaluation. 10. Debrief and record notes from the exercise controllers and evaluators prior to exercise completion. 11. Prepare and submit a draft AAR within 45 days of exercise completion. Final AAR will be delivered no later than 60 days after exercise completion. 12. Prepare 10 hard copies and 2 CD-ROM copies of the report and submit to ASAUA. 13. Prepare all documents in accordance with HSEEP standards. Cost: $77,976.00 E. Critical Infrastructure/Key Resources (CI/KR) Tabletop Exercise (TTX). This event is a discussion based exercise. Willdan facilitators will guide participants through a scenario with accompanying discussion questions focused on testing and validating the plans, policies, procedures, and equipment used to respond to a terrorist attack on a CI/KR site within the ASAUA. This 6-hour, one day event will be delivered once and will include 75 participants drawn from ASAUA stakeholders. Willdan will provide all supporting materials, such as documents, facilitators, audio/visual equipment, etc. Support for the CI/KR TTX will be accomplished through the following: 1. Coordinate and facilitate up to 3 exercise planning meetings for the tabletop (TTX) exercise 2. Provide a TTX invitation letter, and track RSVPs 3. Produce exercise participant badges, table tents, and conduct exercise registration 4. Develop and reproduce copies of TTX SITMAN in sufficient numbers for the exercise, but not to exceed 75 copies. 5. Provide and coordinate an appropriate number of facilitators to the TTX 6. Produce an AAR within 45 days of the exercise completion 7. Provide 5 hard copies and 1 CD-ROM copy of each report and submit to the ASAUA Grants Manager ASAUA HSEEP Year 1 Page 4 8. Prepare all documents in accordance with HSEEP standards. Cost: $32,971.00 F. Orange County Intelligence Assessment Center Full Scale Exercise (FSE). This FSE will test information sharing capabilities within the urban area, and seek to evaluate the Orange County Intelligence Assessment Center's ability to analyze terrorist threat information and disseminate threat indications and warnings to the OAEOC and other agencies. This event will be a terrorism prevention exercise; Willdan exercise planners and subject matter experts will utilize doctrine, policy, and tools from the US Department of Homeland Security's Terrorism Prevention Exercise Program (TPEP). This exercise will be delivered once, will be conducted over 5 days, and will include 100 participants. Support for the Orange County Intelligence Assessment Center FSE will be accomplished through the following: 1. Coordinate and facilitate three planning meetings, and submit planning meeting summaries to the exercise design team. 2. Develop a baseline scenario for use during the drill. 3. Coordinate and facilitate two Master Scenario Events List (MSEL) conference meetings. 4. Develop and reproduce 20 copies of the exercise plan (EXPLAN) for the drill. 5. Develop and reproduce 100 copies of the exercise Participant Guides/Player Handouts. 6. Develop and reproduce 20 copies of the exercise Red Team Manual. 7. Develop and reproduce 20 copies of an exercise Controller/Evaluator (C/E) Manual, including evaluation criteria. 8. Produce a MSEL to support 5 days of Exercise play. 9. Coordinate the development and participation of a Simulation Cell (SIMCELL). 10. Provide controller/evaluator and SIMCELL training describing the roles and responsibilities of exercise controllers, evaluators, and/or simulators. 11. Provide 10 exercise controllers for a 5-day period. The controllers will assist with exercise administration and control, and will lead the hot wash debrief session(s) at the conclusion of the exercise. 12. Provide 10 vests to identify exercise controllers, 10 vests to identify exercise evaluators, and up to 150 badges to identify exercise participants, evaluators, controllers, and observers. 13. Assist with controller and evaluator training by providing a Controller/Evaluator Briefing describing the roles and responsibilities of exercise evaluation. ASAUA HSEEP Year 1 Page 5 14. Debrief and record notes from the exercise controllers and evaluators prior to exercise completion. 15. Prepare and submit a draft AAR within 45 days of exercise completion. Final AAR will be delivered no later than 60 days after exercise completion. 16. Prepare 10 hard copies and 2 CD-ROM copies of the report and submit to ASAUA. 17. Prepare all documents in accordance with HSEEP & TPEP standards. Cost: $122,936.00 G. Basic EOC Training Course. The Basic Emergency Operations Center (EOC) Training Course, approved through P.O.S.T. and the California Office of Homeland Security, provides participants with the necessary instruction to function in local government EOCs using the NIMS/SEMS procedures and guidelines. During this 24-hour course, Willdan Instructors will cover the following subjects: 1. The essential elements related to an EOC and how the local EOC coordinates with the regional, state and federal entities. 2. The principles associated with disaster management, role of the EOC and goals of emergency/disaster management. 3. Principles for an effective EOC operation. 4. Multi-Agency Coordination System principles of NIMS and the application to an EOC. 5. The functions, responsibilities and procedures for EOCs including activation, operations and demobilization. Willdan will supply the course materials, instructor(s), and miscellaneous items (badges, name tents, signage), as well as coordinating other logistical requirements. This course can accommodate up to 40 students. One (1) course delivery is planned for the Urban Area in Year 1. Cost: $18,061.00 H. Section Specific Emergency Operations Center (EOC) Training Course. This two and a half-day, 20 hour course is designed to prepare students to function within their respective local government EOC sections, and builds upon the knowledge gained during the Basic EOC training courses. The course will provide participants with section/position specific EOC training that will highlight the individual positional and sectional roles and responsibilities within an activated EOC and will teach participants how to work as an EOC team. The Operations and Planning Sections are paired for instruction on day 1. The Logistics and Finance ASAUA HSEEP Year 1 Page 6 Sections receive instruction on day 2. Day 3 finds the Management Section and Section Chiefs together for instruction. Highlighted topics of instruction include: 1. Review of SEMS/NIMS/ICS 2. Review of the role of the EOC 3. Internal, external, and WebEOC communications 4. EOC Action Planning and Action Plan Development 5. Effective and Efficient Resource Management 6. Public Information and the Joint Information Center 7. EOC Position Roles and Responsibilities This course can accommodate up to 40 students per delivery. This course will be delivered two (2) times in Year 1. Willdan will supply the course materials, instructor(s), and miscellaneous items (badges, name tents, signage), as well as coordinating other logistical requirements. Cost: $36,122.00 Public Information Officer Course. Willdan will offer one (1), 16-hour public information officer courses that will provide up to 40 students with the training and resources they need to effectively interface with the media while serving as a public information officer. The students will learn the basics of working effectively and positively with the news media. Students will understand the laws relating to media access and release of information; learn to effectively communicate messages in a natural and effective manner; learn to control the image of the organization in a positive light; learn to effectively deal with crisis communications & management; learn to realistically convey information meeting the ICS/ NIMS/SEMS guidelines. Specific topics include: 1. Perceptions 2. Knowing and understanding the media 3. Bias in the media 4. Image 5. The Public Information Officer 6. Media laws and access 7. Crisis coordination and communications 8. Delivering the message: interviews 9. Press releases 10. Press conferences ASAUA HSEEP Year 1 Page 7 11. Dealing with high profile incidents/people 12. Incident Command System/NIMS/SEMS/JIS/JIC Willdan will provide two instructors, 40 student manuals and audio/visual equipment necessary to conduct the class. Willdan requests the use of a Santa Ana PD classroom to conduct the class. This course can accommodate up to 40 students and will be delivered once. Cost: $14,090.00 J. HazSWAT: Training for Law Enforcement Tactical Operators. This course is compliant with national standards and federal regulations. Willdan will provide instructors, coordinate all logistical requirements, and provide all course materials. This course is 40 hours in length and can support up to 20 participants. Cost: These courses will be delivered upon request at a price to be determined. K. Emergency Response to Explosive Events: Specialist course for Hazardous Device Technicians. This training course is intended to prepare certified hazardous device technicians directed at CBRNE IED devices. The course utilized advanced digital x-ray, render safe procedures and disruption of over 50 devices. Willdan will provide instructors, coordinate logistical requirements and provide all course materials. This course is 40 hours in length and can support up to 20 participants. Cost: These courses will be delivered upon request at a price to be determined. L. Other HazMat courses as required/requested. Upon request, Willdan will provide other courses focused on Hazardous Materials response. Willdan will provide instructors, coordinate logistical requirements and provide all course materials for additional courses requested by the ASAUA. Depending on the courses requested, the length, number of deliveries, and number of participants for each course will vary. Cost: These courses will be delivered upon request at a price to be determined. Total Cost (Year 1): $439,973.00 ASAUA HSEEP Year 1 Page 8 The Willdan team will provide the following services in support of the Anaheim/Santa Ana Urban Area Training and Exercise Program during Year 2 of the exercise program (September 2011 - September 2012). A. Critical Infrastructure/Key Resources (CI/KR) Tabletop Exercise (TTX).This event is a discussion based exercise, which utilizes multi-media. Willdan facilitators will guide participants through a scenario with accompanying discussion questions focused on testing and validating the plans, policies, procedures, and equipment used to respond to a terrorist attack on a CI/KR site within the ASAUA. This event will be delivered once, take place over 8 hours on one day, and will include 100 participants, drawn from ASAUA stakeholders. Willdan will provide all supporting materials, such as documents, facilitators, audio/visual equipment, etc. Support for the CI/KR TTX will be accomplished through the following: 1. Coordinate and facilitate up to 3 exercise planning meetings for the tabletop (TTX) exercise 2. Provide a TTX invitation letter, and track RSVPs 3. Produce exercise participant badges, table tents, and conduct exercise registration 4. Develop and reproduce copies of TTX SITMAN in sufficient numbers for the exercise, but not to exceed 100 copies. 5. Provide and coordinate an appropriate number of facilitators to the TTX 6. Produce an AAR within 45 days of the exercise completion 7. Provide 5 hard copies and 1 CD-ROM copy of each report and submit to the ASAUA Grants Manager 8. Prepare all documents in accordance with HSEEP standards. Cost: $32,971.00 B. Basic EOC Training Course. The Basic Emergency Operations Center (EOC) Training Course, approved through P.O.S.T. and the California Office of Homeland Security, provides participants with the necessary instruction to function in local government EOCs using the NIMS/SEMS procedures and guidelines. During this 24-hour course, Willdan instructors will cover the following subjects: 1. The essential elements related to an EOC and how the local EOC coordinates with the regional, state and federal entities. 2. The principles associated with disaster management, role of the EOC and goals of emergency/disaster management. 3. Principles for an effective EOC operation. 4. Multi-Agency Coordination System principles of NIMS and the application to an EOC. ASAUA HSEEP Year 2 Page 1 5. The functions, responsibilities and procedures for EOCs including activation, operations and demobilization. Willdan will supply the course materials, instructor(s), and miscellaneous items (badges, name tents, signage). This course can accommodate up to 40 students. One (1) course delivery is planned for the Urban Area. Cost: $17,400.00 C. Section Specific Emergency Operations Center (EOC) Training Course. This two and a half-day, 20 hour course is designed to prepare students to function within their respective local government EOC sections, and builds upon the knowledge gained during the Basic EOC training courses. The course will provide participants with section/position specific EOC training that will highlight the individual positional and sectional roles and responsibilities within an activated EOC and will teach participants how to work as an EOC team. The Operations and Planning Sections are paired for instruction on day 1. The Logistics and Finance Sections receive instruction on day 2. Day 3 finds the Management Section and Section Chiefs together for instruction. Highlighted topics of instruction include: 1. Review of SEMS/NIMS/ICS 2. Review of the role of the EOC 3. Internal, external, and WebEOC communications 4. EOC Action Planning and Action Plan Development 5. Effective and Efficient Resource Management 6. Public Information and the Joint Information Center 7. EOC Position Roles and Responsibilities This course can accommodate up to 40 students per delivery. This course will be delivered two (2) times. Willdan will supply the course materials, instructor(s), and miscellaneous items (badges, name tents, signage), as well as coordinating other logistical requirements. Cost: $36,122.00 D. Public Information Officer Course. Willdan will offer one (1), 16-hour public information officer courses that will provide up to 40 students with the training and resources they need to effectively interface with the media while serving as a public information officer. The students will learn the basics of working effectively and positively with the news media. Students will understand the laws relating to media access and release of information; learn to effectively communicate messages in a natural and effective manner; learn to control the image of the organization in a positive light; learn to effectively deal with crisis communications & management; learn to realistically convey information meeting the ICS/ NIMS/SEMS guidelines. ASAUA HSEEP Year 2 Page 2 Specific topics include: 1. Perceptions 2. Knowing and understanding the media 3. Bias in the media 4. Image 5. The Public Information Officer 6. Media laws and access 7. Crisis coordination and communications 8. Delivering the message: interviews 9. Press releases 10. Press conferences 11. Dealing with high profile incidents/people 12. Incident Command System/NIMS/SEMS/JIS/JIC Willdan will provide two instructors, 40 student manuals and audio/visual equipment necessary to conduct the class. Willdan requests the use of a Santa Ana PD classroom to conduct the class. This course can accommodate up to 40 students and will be delivered once. Cost: $14,090.00 E. Mass Casualty Full Scale Exercise (FSE). This one day, 8 hour full scale exercise, to be delivered twice, will support the Joint Commission requirement for hospitals within Orange County to conduct two full-scale exercises per year, with one of the two exercises focused on a mass casualty scenario. This event will include 300 participants. Willdan will provide health and medical and exercise subject matter experts to support Orange County Hospitals in meeting this requirement by completion of the following items: 1. Coordinate and facilitate three planning meetings, and submit planning meeting summaries to the exercise design team. 2. Coordinate and facilitate two Master Scenario Events List (MSEL) conference meetings. 3. Develop a baseline scenario for use during the exercise. 4. Develop and reproduce 20 copies of the exercise plan (EXPLAN) for the drill. 5. Develop and reproduce 20 copies of an exercise Controller/Evaluator (C/E) Manual, including evaluation criteria. 6. Produce a MSEL to support 8 hours of Full Scale Exercise play. 7. Develop and reproduce 300 copies of the exercise Participant Guides/Player Handouts. 8. Develop and reproduce 100 copies of the exercise Volunteer Guides/Handouts. ASAUA HSEEP Year 2 Page 3 9. Provide 8 exercise controllers for a 1-day period. The controllers will assist with exercise administration and control, and will lead the hot wash debrief session(s) at the conclusion of the exercise. 10. Coordinate the development and participation of a Simulation Cell (SIMCELL) if required. 11. Provide controller/evaluator and SIMCELL training describing the roles and responsibilities of exercise controllers, evaluators, and/or simulators. 12. Prepare and submit a draft AAR within 45 days of exercise completion. Final AAR will be delivered no later than 60 days after exercise completion. 13. Provide 8 vests to identify exercise controllers, 8 vests to identify exercise evaluators, and up to 350 badges to identify exercise participants, evaluators, controllers, and observers. 14. Assist with controller and evaluator training by providing a Controller/Evaluator Briefing. 15. Debrief and record notes from the exercise controllers and evaluators prior to exercise completion. 16. Prepare 10 hard copies and 2 CD-ROM copies of the report. 17. Prepare all documents in accordance with HSEEP standards. Cost: $135,962.00 F. Training & Exercise Planning Workshop (TEPW). The TEPW is a strategy session that will solicit input from all stakeholders and draft the Three-Year Training and Exercise schedule. The goal of the o n e d a y, 8-hour workshop will be to coordinate training and exercises among partners, thereby avoiding duplication and pooling resources, and will help lay the groundwork for many of the activities that take place in Year 1 and beyond. Data collected during the workshop will be used to update the ASAUA 5-Year Training and Exercise Plan. The TEPW will include 50 participants drawn from all stakeholders. Willdan will be responsible for logistical considerations during the TEPW, including exercise materials (badges, signage, and handouts) and providing a facilitator and adequate support staff. Two 8-hour TEPW workshops will be provided. Cost: $15,672.00 G. Citizen Preparedness Drill. This will evaluate the plans, policies, and procedures that govern the groups that compromise the OC Citizen Corps, and test the capability of that group to effectively respond to a catastrophic event. The drill will be conducted over 8 hours on one day, and will include 300 participants from citizen preparedness stakeholders. Willdan will facilitate the design, delivery, and evaluation of the drill through completion of the following items: ASAUA HSEEP Year 2 Page A. 1. Coordinate and facilitate three planning meetings, and submit planning meeting summaries to the exercise design team. 2. Coordinate and facilitate two Master Scenario Events List (MSEL) conference meetings. 3. Develop a baseline scenario for use during the exercise. 4. Develop and reproduce 20 copies of the exercise plan (EXPLAN) for the drill. 5. Develop and reproduce 20 copies of an exercise Controller/Evaluator (C/E) Manual, including evaluation criteria. 6. Produce a MSEL to support 8 hours of exercise play. 7. Develop and reproduce 300 copies of the exercise Participant Guides/Player Handouts. 8. Develop and reproduce 100 copies of the exercise Volunteer Guides/Handouts. 9. Provide 10 exercise controllers for a 1-day period. The controllers will assist with exercise administration and control, and will lead the hot wash debrief session(s) at the conclusion of the exercise. 10. Coordinate the development and participation of a Simulation Cell (SIMCELL), if required. 11. Provide controller/evaluator and SIMCELL training describing the roles and responsibilities of exercise controllers, evaluators, and/or simulators. 12. Prepare and submit a draft AAR within 45 days of exercise completion. Final AAR will be delivered no later than 60 days after exercise completion. 13. Provide 10 vests to identify exercise controllers, 10 vests to identify exercise evaluators, and up to 350 badges to identify exercise participants, evaluators, controllers, and observers. 14. Assist with controller and evaluator training by providing a Controller/Evaluator Briefing. 15. Debrief and record notes from the exercise controllers and evaluators prior to exercise completion. 16. Prepare 10 hard copies and 2 CD-ROM copies of the report. 17. Prepare all documents in accordance with HSEEP standards. Cost: $77,991.00 ASAUA HSEEP Year 2 Page 5 H. Critical Infrastructure/Key Resource (CI/KR) Full Scale Exercise. This FSE is designed to evaluate the ASAUA's capabilities to respond to an attack on CI/KR site located within the urban area. This exercise will be delivered once, over 8 hours in one day. In conjunction with urban area stakeholders, Willdan design and develop this FSE test multiple response plans, policies, procedures, and capabilities. The event will include 300 participants from all urban area partners and stakeholders. Support for this event will be accomplished by the following: 1. Coordinate and facilitate three planning meetings, and submit planning meeting summaries to the exercise design team. 2. Coordinate and facilitate two Master Scenario Events List (MSEL) conference meetings. 3. Develop a baseline scenario for use during the exercise. 4. Develop and reproduce 25 copies of the exercise plan (EXPLAN) for the drill. 5. Coordinate the participation of all urban area partners and stakeholders. 6. Develop and reproduce 25 copies of an exercise Controller/Evaluator (C/E) Manual, including evaluation criteria. 7. Coordinate the use of local evaluators during the exercise. 8. Produce a MSEL to support 8 hours of Full Scale Exercise play. 9. Develop and reproduce 200 copies of the exercise Participant Guides/Player Handouts. 10. Develop and reproduce 100 copies of the exercise Volunteer Guides/Handouts. 11. Provide 10 exercise controllers for a 1-day period. The controllers will assist with exercise administration and control, and will lead the hot wash debrief session(s) at the conclusion of the exercise. 12. Coordinate the development and participation of a Simulation Cell (SIMCELL), if required. 13. Provide controller/evaluator and SIMCELL training describing the roles and responsibilities of exercise controllers, evaluators, and/or simulators. 14. Prepare and submit a draft AAR within 45 days of exercise completion. Final AAR will be delivered no later than 60 days after exercise completion. 15. Provide 10 vests to identify exercise controllers, 10 vests to identify exercise evaluators, and up to 350 badges to identify exercise participants, evaluators, controllers, and observers. 16. Assist with controller and evaluator training by providing a Controller/Evaluator Briefing. ASAUA HSEEP Year 2 Page 6 17. Debrief and record notes from the exercise controllers and evaluators prior to exercise completion. 18. Prepare 10 hard copies and 2 CD-ROM copies of the report. 19. Prepare all documents in accordance with HSEEP standards. This exercise will be the capstone of the ASAUA three year training and exercise program. Cost: $77,061.00 Total Cost (Year 2): $407.269.00 Total Cost (Year 1 & 2): $847,242.00 ASAUA HSEEP Year 2 Page 7 Clienti- 6540 "n Q neM ? CERTIFICATE OF LIABILITY INSURANCE MIDD/YY) T DATE TM 1/041 11/04/09 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Dealey, Renton & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P. O. Box 10550 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Santa Ana, CA 92711-0550 714 427-6810 INSURERS AFFORDING COVERAGE INSURED INSURER A. Travelers Property Casualty Co of Am dan Homeland Solutions INSURER B: Travelers Casual Ins. Co. of Ameri 2401 E. 2 Katella Avenue, Ste. 220 A 2 INSURER C: Catlin Insurance Company, Inc. naheim, CA 9 806 INSURE": INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLDATE IMMI'DDIM ICY EXPIRATION LfiNrI3 A GENERAL LIABILITY 6301158PO20 11/09/09 11/09/10 EACH OCCURRENCE $1,000,000 X COMMERCIALGENERAL LIABILITY FIRE DAMAGE (Anyone fire) $1.000.000 CLAIMS MADE OX OCCUR INDP. CONTRACTORS MED EXP (Any one person) $10,000 X CONTRACTUAL INCLUDED PERSONAL & ADV INJURY $1 000 000 X BFPD, XCU GENERAL AGGREGATE , , $2 000000 GEN'LAGGREGATE LIMITAPPLIESPER: PRODUCTS -COMPIOPAGG $2000000 POLICY X PRO LOC MT F A AU TOMOBILE LIABILITY 8101158PO20 11/09/09 11/09/10 X ANY AUTO COMBINED SINGLE LIMIT (Ea accident) =1,000,000 ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) X HIRED AUTOS NIT • ® c O ! AS TO BODILY INJURY $ X NON-OWNED AUTOS APPR (Per accident) ? PROPERTY DAMAGE $ - (Per accident) GARAGE LIABILITY City 0 AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR FICLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $ $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY UB130212790 11109109 11109/10 OTH- X .IMT7 E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE -EA EMPLOYEE $1,000,000 E.L. DISEASE - POLICY LIMIT $1,000.000 C OTHER Professional AED977441110 11109109 11/09110 $1,000,000 pew ' Liability $2,000,000 anff? - r. DESCRIPTION OF OPERATIONSA.OCATIONSJVEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTISPECI AL PROVISIONS - General Liability policy excludes claims arising out of the performance of professional tJ services Re: Continuity of Operations Plans (COOP) planning, training and exercise - , _ p services - w:... (See Attached Descriptions)" } . AD City of Santa Ana Attn: Clerk of the City Council 20 Civic Center Plaza (M-30) PO BOX 1988 Santa Ana, CA 92702-1988 SHOULD ANYOF TH E ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE TH E EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30_DAYSWRITTEN NOTICE TOTHE CERTIFICATE HOLDERNAMED TOTHE LEFT, BUTFAILURE TODOSOSHALL IM POSE NO OBLIGATION OR LIABILITYOF ANYIaND UPON TH E INSURER,ITS AGENTS OR -- - _ , r yr IL N•nlcvvoT V RLL 0 ACORD CORPORATION 1988 DESCRIPTIONS (Continued from Page 1) and Irvine City of Santa Ana, its officers, agents, volunteers, and employees are Additional Insured as respects General Liability as required by written contract. (HOMELAND SOLUTIONS) Mua nr a m?iw-? w COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED - WRITTEN CONTRACTS (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART 1. The following is added to SECTION II - WHO IS AN INSURED: Any person or organization that you agree in a "written contract requiring insurance" to include as an additional insured on this Coverage Part, but: a. Only with respect to liability for "bodily injury", "property damage" or "personal injury"; and b. If, and only to the extent that, the injury or damage is caused by acts or omissions of you or your subcontractor in the performance of "your work" to which the "written contract requiring insurance" applies. The person or organization does not qualify as an additional insured with respect to the independent acts or omissions of such person or organization. The insurance provided to such additional insured is limited as follows: c. In the event that the Limits of Insurance of this Coverage Part shown in the Declarations exceed the limits of liability required by the "written contract requiring insurance", the in- surance provided to the additional insured shall be limited to the limits of liability required by that "written contract requiring insurance". This endorsement shall not increase the limits of insurance described in Section III - Limits Of Insurance. d. This insurance does not apply to the render- ing of or failure to render any "professional services" or construction management errors or omissions. e. This insurance does not apply to "bodily in- jury" or "property damage" caused by "your work" and included in the "products- completed operations hazard" unless the "written contract requiring insurance" specifi- cally requires you to provide such coverage for that additional insured, and then the insur- ance provided to the additional insured ap- plies only to such "bodily injury" or "property damage" that occurs before the end of the pe- riod of time for which the "written contract re- quiring insurance" requires you to provide such coverage or the end of the policy period, whichever is earlier. 2. The following is added to Paragraph 4.a. of SEC- TION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS: The insurance provided to the additional insured is excess over any valid and collectible "other in- surance", whether primary, excess, contingent or on any other basis, that is available to the addi- tional insured for a loss we cover. However, if you specifically agree in the "written contract requiring insurance" that this insurance provided to the ad- ditional insured under this Coverage Part must apply on a primary basis or a primary and non- contributory basis, this insurance is primary to "other insurance" available to the additional in- sured which covers that person or organization as a named insured for such loss, and we will not share with that "other insurance". But this insur- ance provided to the additional insured still is ex- cess over any valid and collectible "other insur- ance", whether primary, excess, contingent or on any other basis, that is available to the additional insured when that person or organization is an additional insured under any "other insurance". 3. The following is added to SECTION IV - COM- MERCIAL GENERAL LIABILITY CONDITIONS: Duties Of An Additional Insured As a condition of coverage provided to the addi- tional insured: a. The additional insured must give us written notice as soon as practicable of an "occur- rence" or an offense which may result in a claim. To the extent possible, such notice should include: CG D4 14 04 08 0 2008 The Travelers Companies, lnc. Page 1 of 2