HomeMy WebLinkAbout25B - MAINTENANCE AND REPAIRS OF AC SYSTEM
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
OCTOBER 4, 2010
TITLE: APPROVED
0 As Recommended
El As Amended
AMEND AGREEMENT N-2008-004-02 WITH 0 Ordinance on 1 Reading
11
JOHNSON CONTROLS FOR E3 Ordinance on Reading
E3 Implementing Resolution
MAINTENANCE AND REPAIRS OF AIR E:I Set Public Hearing For
CONDITIONING SYSTEM
a,4') CONTINUED TO
V~ FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
1. Authorize the City Manager and Clerk of the Council to execute the attached third
amendment to the agreement with Johnson Controls in the amount of $7,000, subject to
non-substantive changes approved by the City Manager and City Attorney.
2. Approve an appropriation adjustment recognizing $7,000 in the Fire Department Facilities
Fund revenue account (no. 12015002 53700) and appropriate same to the Fire Department
Facilities Fund expenditure account (no_ 12015330 66220)_
DISCUSSION
The Building Maintenance Division of the Finance and Management Services Agency maintains
approximately 50 buildings, including fire stations, recreation and community centers, libraries,
train station, City Hall, the Police Administration building and Corporate Yard_ These public
buildings, ranging from ten to 50 years old, require various levels of service for complex
mechanical systems, including heating and air conditioning equipment. To maintain these
systems in good working condition, it is vital to have preventive maintenance and repair service
available, including periodic inspection of chillers and boilers and repair of equipment on an as-
needed basis.
In the course of routine inspection at Fire Station 5, one three-ton air conditioning unit was
identified for replacement. The existing unit is approximately 20 years old and is no longer cost
effective to repair. In addition, the unit experiences intermittent ozone-depleting refrigerant leaks.
The refrigerant was banned by the Environmental Protection Agency in 2003 and is no longer
produced.
25B-1
Amendment to Johnson Controls Agreement
October 4, 2010
Page 2
On January 20, 2010, the city entered into a second amendment with Johnson Controls to extend
the contract term through December 31, 2010. With the expenditure of funds for replacement of
the air conditioning unit at Fire Station 5, additional funds are needed to continue on-going
inspections, maintenance and repairs for the remaining contract period-
FISCAL IMPACT
This appropriation adjustment will recognize $7,000 in the Fire Department Facilities Fund revenue
account (no. 12015002 53700) and appropriate same to the Fire Department Facilities Fund
expenditure account (no. 12015330 66220).
APPROVED AS TO FUNDS AND ACCOUNTS:
David A. Thomas Francisco Gutierrez
Fire Chief Executive Director
Fire Department Finance & Management Services Agency
BP
25B-2
THIRD AMENDMENT TO AGREEMENT
THIS THIRD AMENDMENT TO AGREEMENT is entered into on October 4, 2010, by
and between Johnson Controls, a California corporation ("Contractor") and the City of Santa
Ana, a charter city and municipal corporation of the State of California ("City").
RECITALS:
A. The parties entered into Agreement N-2008-004 dated November 26, 2007, (hereinafter "said
Agreement") by which Contractor has provided HVAC maintenance and repair services.
B. Said Agreement has twice been amended to extend the term and add compensation.
C. Due to unexpected repairs required pursuant to said Agreement, and in accordance with the
terms and conditions of said Agreement, the parties wish to add compensation to pay for
services during the current term of said Agreement.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Third Amendment to
Agreement, the parties agree as follows:
1 . Section 2.a., COMPENSATION, shall be amended to provide that due to the unexpected
repair of the air conditioning unit at Fire Station 5, compensation will be increased $7,000,
-for a total not to exceed amount of $32,000.00 during the term commencing November 27,
2009 and terminating November 26, 2010.
2. Except at herein amended, all terms and conditions of said Agreement shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to Contractor
Agreement on the date and year first written above.
CITY OF SANTA ANA
ATTEST:
MARIA R. HUIZAR DAVID N. REAM
Clerk ofthe Council City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER JOHNSON CONTROLS
City Attorney
RECOMMENDED FOR APPROVAL:
(NAME)
(Title)
FRANCISCO GUTIERREZ
Executive Director - FMSA
25B-3
25B-4