HomeMy WebLinkAbout25H - GARFIELD ELEMENTARY COMMUNITY CENTERREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 18, 2010
TITLE:
GARFIELD ELEMENTARY COMMUNITY CENTER
,,
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
0 As Recommended
? As Amended
? Ordinance on 1" Reading
? Ordinance on 2rtl Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to
execute an agreement for architectural services for the design of a community center at
Garfield Elementary School in an amount not to exceed $130,000.
2. Amend the Fiscal Year 2010-2011 Community Development Block Grant Program to increase
the Public Facilities Improvements Program allocation by $1 ,500,000 from prior years'
unexpended funds for a total of $2,500,000 for the development of a community center at
Garfield Elementary School.
3. Approve a Funding Analysis with a total estimated project cost of $2,500,000.
DISCUSSION
On June 7, 2010, the City Council and Community Redevelopment Agency approved a number
of actions in furtherance of the Station District development. One action included a $25,000
reimbursement agreement with the Santa Ana Unified School District for purposes of engaging
an architect to develop conceptual plans for a 10,000 square foot community center to be
constructed at Garfield Elementary School; and negotiate a Joint Use Agreement with the Santa
Ana Unified School District (SAUSD), including a provision for the development and programming
of the community center. SAUSD is desirous of submitting full architectural plans for the school
renovation project and the community center to the State Architect's office by December 31 ,
2010, in hopes of being under construction by summer 2011 to avoid as much school disruption
as possible. Incorporating the community center into the school renovation plan will result in
design efficiencies and cost savings, and will limit classroom disruption. In order to achieve this
schedule, the community center design needs to be accelerated. Therefore, it is necessary to
increase the amount of the agreement for architectural services to cover the cost of preparing the
construction drawings for submittal to the State. SAUSD will serve as lead for the design and
construction of the facilities, with input and review by City staff.
25H-1
Garfield Elementary School Community Center -
Proposed CDBG Funding
October 18, 2010
Page 2
Concurrent with the project design, staff has facilitated meetings with community members to
begin to identify their needs and priorities for the community center. To date, two meetings have
been held, and ten priorities for the center have been discussed. The top five areas in priority
order are: programs for teens, health, continuing education, dance and seniors- Initial
discussions with SAUSD with regard to joint use of the center are that the first floor of the 10,000
square foot building would be designed as a multi-purpose room for the school's use during
school hours. The second floor space would be available at all times, as well as the first floor
during after-school hours. Details as to custodial service, capital repairs, etc., are yet to be
negotiated with SAUSD. We anticipate presenting a Joint Use Agreement to the City Council in
February 201 1 , well in advance of start of construction. The final Agreement will reflect the
community's input as well as the operational issues that need to be addressed between the
parties.
It is proposed that the community center be funded with Community Development Block Grant
Funds which have been set-aside for this purpose. The estimated project cost is $2.5 million,
which includes design, engineering, construction management, contingency, etc. The final
project budget and design will be presented to the City Council before SAUSD commences
construction.
ENVIRONMENTAL COMPLIANCE
In accordance with the National Environmental Policy Act, a certification of Categorical Exclusion
and Statutory Worksheet has been prepared.
FISCAL IMPACT
Funds are available in the Community Development Block Grant account (unit 1 351 8783-691 35).
APPROVED AS TO FUNDS AND ACCOUNTS:
Cynthia a son Francisco Gutierrez
Deputy City Manager for Development Executive Director
Services Finance & Management Services Agency
Community Development Agency
CJ N/NTE/SG/mlr
Exhibits: 1. Map
2. Funding Analysis
25H-2
4TH STREET
25H-3
•.
FUND SNG ANALYS I S
PROJECT NO. 11-7532
COMMUN I TY CENTER
Architectural Contract $ 130,000
Site/Construction Contract $1,875,000
Architectural and
Site/Construction Contingency $ 495,000
TOTAL EST2MATED COST $2,500,000
EXHIBIT 2
25H-4