HomeMy WebLinkAbout23A - REJECTION OF BIDS PROJECT 106732
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
OCTOBER 18, 2010
TITLE: APPROVED
REJECTION OF BIDS FOR LOCAL O As Recommended
STREET SLURRY SEAL CITYWIDE 2010 O As Amended
I] Ordinance on 2" Reading
(PROJECT NO. 106732) Ordinance on 2"d Reading
E3 Implementing Resolution
0 Set Public Hearing For
CONTINUED TO
' FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Reject all bids for the Local Street Slurry Seal Citywide 2010 project.
DISCUSSION
The Public Works Agency maintains the pavement management system that contains street
pavement condition data inventory. Based on this system, certain streets have been identified for
maintenance to prevent further deterioration and extend their service life (Exhibit 1). A slurry seal
is applied to the streets to provide a highly durable surface and low-cost maintenance.
The Notice Inviting Bids was advertised on July 12 and 14, 2010, and bids were opened on
August13, 2010. A summary of the bid invitations mailed, the bids received, and the bid results
follows.
Santa Ana Contractors receiving notices: 15
Contractors requesting bidding documents: 17
Bids received: 6
Bids received from Santa Ana Contractors: 0
NAME OF RESPONSIVE BIDDER CITY Bid Alternate A Bid Alternate B
1. American Asphalt South, Inc. Fontana $845,030 NO BID
2. Doug Martin Contracting Co., Inc. La Habra $891,200 NO BID
3. Roy Allen Slurry Seal, Inc. Santa Fe Springs $908,820 NO BID
4. Pavement Coatings Co. Mira Loma NO BID $1,283,940
5. Elite Bobcat Service, Inc. Corona NO BID $1,396,700
6. All American Asphalt Corona NO BID $1,431,112
23A-1
Rejection of Bids For Local
Street Slurry Seal 2010
October 18, 2010
Page 2
A total of six bids were received. The lowest bid was submitted by American Asphalt South (AAS)
for $845,030, which is above the Engineer's estimate of $693,540. In its bid, AAS indicated that it
would use an alternate slurry seal material in lieu of the specified material. The material submitted
by AAS was not accepted by City staff. As provided in the specifications, the low bidder requested
a hearing with the Executive Director of the Public Works Agency to appeal this decision. A
hearing was subsequently held by the Executive Director of the Public Works Agency with all the
bidders to review the alternate material proposed by AAS.
With the delay caused by the hearing process and the investigation, construction of the project
probably would not start until late November or early December, 2010. During that time the
temperature will be low and frequent rains may occur during which slurry seal cannot be placed.
Based on the above, staff recommends that all bids be rejected and the project will be readvertised
early next year.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
There is no fiscal impact associated with this action.
Raul Godinez II
Executive Director
Public Works Agency
RG/wA
Exhibit 1: Project Location Map
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SANTA ANA
Pf AGENDACOUNCIL Titles
VV H REJECTION OF BIDS FOR LOCAL STREET
p DATE: SLURRY SEAL CITYWIDE 2010
OCT. 18, 2010
23A-4