HomeMy WebLinkAboutKNOWLEDGE & INTELLIGENCE PROGRAM PROFESSI0NALS -2010A-2010-190
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OV ? 5 2010 CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this 5th day of October, 2010 by and
between Knowledge & Intelligence Program Professionals (KIPP), a California corporation
(hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California (hereinafter
"City").
o.
RECITALS
A. City, acting through the Santa Ana Police Department in its capacity as a Core City and
` lead agency for the Anaheim / Santa Ana Urban Area under the FY09 Urban Areas
Security Initiative ("UASI"), has applied for, received and accepted a grant from the
c? federal Department of Homeland Security and through the State of California,
Emergency Management Agency, to enhance countywide emergency preparedness,
hereinafter referred to as "the Grant".
B. The City desires to conduct a Terrorism Liaison Officer (TLO) Training Program,
collectively "TLO Training."
C. Consultant represents that they have the necessary skills and experience to provide
assistance in designing, planning and conducting the TLO Training.
D. Consultant has submitted a Proposal which identifies the scope, tasks and general time
lines for providing the services and the costs thereof.
D. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall design, plan and conduct TLO Training for the Anaheim / Santa Ana
Urban Area, in accordance with Consultant's Proposal, attached hereto as Exhibit A, and
incorporated by reference. All services required hereunder shall conform in all respects to
standards for such Training issued by the U.S. Department of Homeland Security. The parties
anticipate that additional training may be planned and executed during the term of this
Agreement. The City Manager and Chief of Police for the City of Santa Ana are hereby
authorized to approve such additional training, in writing, as they determine will fulfill the
objectives of the Grant.
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2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Exhibit A. The total sum to be expended under this Agreement
shall not exceed $200,000 during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing the completion of milestones as set forth in Exhibit A, subject to City
accounting procedures. Payment need not be made for work that fails to meet the standards of
performance set forth in the Recitals that may reasonably be expected by City.
3. USE AND OWNERSHIP OF DOCUMENTS
It is understood by and agreed to between the parties that all documents, outlines,
materials distributed during classes, and any other written papers or materials prepared for the
presentations hereunder, paid for with Grant funds, or composed utilizing information provided
by Santa Ana, shall be the property of Santa Ana and shall be delivered to Santa Ana upon
completion of the services hereunder. Santa Ana shall grant Consultant a license to utilize such
property for its own business purposes so long as such use is not contrary to the interests of Santa
Ana.
4. TERM
This Agreement shall commence on the date first written above and terminate on
satisfactory completion of all training and submission of required evaluation and After Action
Reports to the City, which the parties agree should be substantially complete on or before
March 30, 2012.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer-employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards
and regulations governing such services. Consultant shall pay all salaries and wages, employer's
social security taxes, unemployment insurance and similar taxes relating to employees and shall
be responsible for all applicable withholding taxes.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
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a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, agents, volunteers, and employees as
additional insured(s) and shall include, but not be limited to protection against claims arising
from bodily and personal injury, including death resulting there from and damage to property,
resulting from any covered act or occurrence arising out of Consultant's operations in the
performance of this Agreement. The amounts of insurance shall be not less than the following:
single limit coverage applying to bodily and personal injury, including death resulting there
from, and property damage, in the total amount of $1,000,000 per occurrence. Consultant shall
supply City with a fully executed additional insured endorsement to be approved in form by the
City Attorney.
b. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
c. Professional Liability Insurance. If Consultant is or employs a licensed professional
such as an architect or engineer, Consultant shall provide professional liability (errors and
omissions) insurance, with a combined single limit of not less than $1,000,000 per claim and not
less than $2,000,000 annual aggregate.
d. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and effect for
the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of this
Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled without
thirty (30) days prior written notice to the City. Ten (10) days notice if
cancellation is due to non-payment of premium.
e. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement.
7. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, and special counsel from liability for personal injury, or just compensation, arising
out of claims for personal injury, including health, and claims for property damage, to the extent
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they arise from the negligent or willful misconduct in the performance of operations or errors or
omissions of the Consultant or its contractors, subcontractors, agents, employees, or other
persons acting on their behalf which relates to the services described in section 1 of this
Agreement.
Inasmuch as measures to prevent or mitigate the effect of any act or terrorism are unique
to the act, and the actions that may be taken in controlling, preventing or suppressing acts of
terrorism are unique to the act, Consultant is not responsible to City for designing or advising on
or otherwise taking measures to prevent or mitigate the effect of any act of terrorism or any
action which may be taken in controlling, preventing, suppressing or in any way relating to an act
of terrorism.
8. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
9. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
10. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
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To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Telefacsimile (714) 647-6956
With courtesy copies to:
Santa Ana Police Department
UASI / Homeland Security Division
60 Civic Center Plaza
and
P.O. Box 1981 (M-97)
Santa Ana, California 92702
Telefacsimile (714) 245-8745
Attn: Enrique Esparza
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, CA 92702
Telefacsimile (714) 647-6515
To Consultant: Hal Kempfer, CEO
Knowledge & Intelligence Program Professionals (KIPP)
4401 Atlantic Ave, Ste 200
Long Beach, CA 90807 USA
Ph (562) 984-2050
Fax (562) 984-2001
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, communication shall be effective or
deemed to have been given twenty-four (24) hours after the time set forth on the transmission
report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of
calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.
11. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
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agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, that terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
13. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay
Consultant compensation for all services performed by Consultant prior to receipt of such notice
of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case such work
product shall be the property of the City unless prohibited by law, and Consultant consents to the
City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work that fails to meet the standard of performance
specified in the Recitals of this Agreement.
14. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
15. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
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16. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ma and all other governmental agencies. Consultant shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
17. CONSULTANT CERTIFICATIONS
a. Audit Records - With respect to all matters covered by this agreement all records
shall be made available for audit and inspection by the City, the grant agency and/or their duly
authorized representatives for a period of three (3) years from the termination of this Agreement.
For a period of three years after final delivery hereunder or until all claims related
to this Agreement are finally settled, whichever is later, Consultant shall preserve and maintain
all documents, papers and records relevant to the services provided in accordance with this
Agreement, including the Attachments hereto. For the same time period, Consultant shall make
said documents, papers and records available to City and the agency from which City received
grant funds or their duly authorized representative(s), for examination, copying, or mechanical
reproduction on or off the premises of Consultant, upon request during usual working hours.
b. Consultant shall provide to City all records and information requested by City for
inclusion in quarterly reports and such other reports or records as City may be required to
provide to the agency from which City received grant funds or other persons or agencies.
C. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of
federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act).
Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives
assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be
excluded from the participation in, be denied the benefits of or be subject to discrimination,
including discrimination in employment, in any program or activity that receives or benefits from
federal financial assistance. The Consultant agrees it will ensure that requirements of The Act
shall be included in the agreements with and be binding on all of its contractors, subcontractors,
assignees or successors.
d. Americans with Disabilities Act of 1990 - (ADA) Consultant must comply with
all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable.
e. Political Activity - None of the funds, materials, property, or services provided
directly or indirectly under this agreement shall be used for any partisan political activity, or to
further the election or defeat of any candidate for public office, or otherwise in violation of the
provisions of the "Hatch Act".
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f. Civil Rights Compliance and Notification of Findings - Consultant will comply,
and all its contractors (or subrecipients) will comply, with the nondiscrimination requirements of
the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789 (d), or
Victims of Crime Act (as appropriate); Title VI of the Civil Rights At of 1964, as amended;
Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans
with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age
Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR
Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability
discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State
administrative agency, or the Consultant makes a finding of discrimination after a due process
hearing on the grounds of race, color, religion, national origin, sex, or disability against a
recipient of funds, the Consultant will forward a copy of the findings to the City which will, in
turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S.
Department of Justice.
18. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or
damages to City in the event that such authority or power is not, in fact, held by the signatory or
is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and
year first above written.
CITY OF SANTA ANA, a municipal
Corporation of the State of California
ATTEST:
_Aa
Maria Huizar DAVID N. REAM
Clerk of the Council City Manager
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APPROVED AS TO FORM:
KIPP
JOSEPH W FLETCHER
City Att y ;
By: ro./
Melissa A C s Hal Kempfer
Deputy rney CEO
Tax ID# 2 (c - I -12?-- 1 "Z-?
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Knowledge & Intelligence Program Professionals (KIPP)
4401 Atlantic Ave, Suite 200
Long Beach, California 90807 USA
Ph (562) 984-2050 Fax (562) 984-2001
Email: HalKempfer(a)-KIPP-I ntelligence.com
October 5, 2010
Attachment A
Scope of Work for TLO Training for the Anaheim-Santa Ana Urban Area
KIPP will provide Terrorism Liaison Officer (TLO) training for the Anaheim-Santa
Ana Urban Area from Fall of 2010 thru 2011 that will involve ten (10) TLO Basic
courses and six (6) TLO Intermediate courses. For reference, KIPP provides
instructors and Instruction for the TLO Basic and Intermediate courses in the
seven-county JRIC (Joint Regional Intelligence Center) region that includes
Orange County and the Anaheim-Santa Ana Urban Area as the JRIC region's
TLO training vendor, and KIPP was competitively selected for this contract by the
Anaheim-Santa Ana Urban Area. The TLO Basic is an eight-hour block of
instruction covered in one day, and the TLO Intermediate is a twenty-four hour
block of instruction covered over three days. The TLO Basic normally has a
maximum of sixty (60) students, and the TLO Intermediate normally has a
maximum of forty (40) students.
KIPP's price for all ten TLO Basic courses and six TLO Intermediate courses is
$154,380.00. This includes instructors, student materials and all venue related
costs. Each TLO Basic course is priced at $4950.00 and each TLO Intermediate
at $16980.00, with $3000 added for general instructional material support for this
training program, for a total of $154,380.00. KIPP will invoice at the completion
of each course, and invoice for the $3000 additional for general instructional
material support in the first invoice.
KIPP will coordinate with the Anaheim-Santa Ana Urban Area on the venue in
order to provide audiovisual equipment (projector and laptop) and student
materials as mutually determined. Anaheim-Santa Ana Urban Area in
conjunction with the OCIAC (Orange County Intelligence Assessment Center) will
provide the participants or students in this training, and KIPP will coordinate with
them on this requirement. KIPP provides student materials such as class
folders/binders, electronic copies of manuals (e.g., thumb drives and/or CDs),
class signs and class support material, student parking, venue and venue-related
costs. For reference, KIPP is a California Corporation in good standing that is a
Veteran Owned Small Business with its offices located in Long Beach, in the
County of Los Angeles, in a California Enterprise Zone.
The training will be delivered using primary SME (Subject Matter Expert) TLO
Instructors Hal Kempfer and Frank Stopa, and optional back-up or alternate SME
TLO Instructor Matt Begert as needed (see their particulars in Section 5). Hal
Kempfer is the primary instructor for the TLO Basic, and both Frank Stopa and
Hal Kempfer are the primary instructors for the TLO Intermediate. It is
anticipated that Matt Begert will be used, and/or possibly another qualified SME
TLO instructor. Any other SME TLO instructor usage by KIPP will be coordinated
and approved by the Anaheim-Santa Ana Urban Area, OCIAC and JRIC. All
instructor resumes for POST are submitted through the OCIAC and JRIC prior to
the training. For clarification ref POST credit for training, this course is presented
by the JRIC regionally for certification (i.e., POST credit) in the seven county
area that includes the Anaheim-Santa Ana Urban Area, and the OCIAC
coordinate with the JRIC regarding matters pertaining to this status and process.
KIPP is in regular contact with the JRIC and OCIAC on all matters pertaining to
TLO training as well.
Below are the dates for the ten (10) TLO Basic courses from November 2010
through 2011:
1) December 3, 2010
2) December 6, 2010
3) February 16, 2011
4) March 11, 2011
5) April 8, 2011
6) May 23, 2011
7) August 26, 2011
8) September 19, 2011
9) October 28, 2011
10)December 2, 2011
Below are the dates for the proposed six (6) TLO Intermediate courses from
November 2010 through 2011:
1) November 30 - December 2, 2010
2) January 4-6, 2011
3) March 8-10, 2011
4) May 24-26, 2011
5) September 20-22, 2011
6) November 29-December 1, 2011
For any questions on this scope of work, please contact Hal Kempfer at KIPP.
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7 48
A? R° CERTIFICATE OF LIABILITY INSURANCE R154 DATE (MMIDDNYYY)
D09 ATE 2010
THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE D i C9f55T1kNTEEC "TRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDE .
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INSURER(S) AFFORDING COVERAGE NAIC a
INSURED INSURER A: Hartford Casualty Ins CO
KNOWLEDGE & INTELLIGENCE PROGRAM INSURER B: Hartford Accident & Indemnity C
PROFESSIONALS, INC
4401 ATLANTIC AVE STE 200
INSURER C
LONG BEACH CA 9 0 8 0 7 INSURER D
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