HomeMy WebLinkAbout25Q - MAINTENANCE AND SUPPORT - ELECTRONIC DOOR
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
November 15, 2010
TITLE: APPROVED
? As Recommended
AGREEMENT TO PROVIDE ANNUAL ? Amended
? Or dinance on 1ST Reading
MAINTENANCE AND SUPPORT FOR ? Ordinance on 2"d Reading
SIMPLEX/GRINNELL LP. ? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
i;
~r FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute the attached amendment to the
agreement with Simplex/Grinnell LP, for the annual maintenance and support of the Electronic Door
Access System in an amount not to exceed $14,024.00, subject to non-substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
On July 6, 2009, Council approved the agreement with Simplex/Grinnell LP, to provide annual
maintenance and support of the Electronic Door Access System. The Police Department currently
uses the card access control system as a part of the controlled entry into the Police Administration
Building, Jail facility, and a portion of City Hall. The Santa Ana Police Department wishes to amend
said Agreement to provide for an additional year of basic service and maintenance. This system is
proprietary and can only be serviced by Simplex/Grinnell LP. The recommended action will allow for
continuous service to the Santa Ana Police Department.
FISCAL IMPACT
Funds are available in the Police Department's Computer Services fund (account no. 01114425-
62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Paul M. Walters Francisco Gutierrez
Chief of Police Executive Director
Police Department Finance & Mgmt. Services Agency
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SECOND AMENDMENT TO CONSULTANT AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT is entered into this I" s 1 daY of
November, 2010, by and between Simplex/Grinnell LP, a California corporation (hereinafter
"Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California (hereinafter "City").
RECITALS:
A. City and Consultant entered into Agreement #N-2008-160, dated December 1, 2008, for
the service and maintenance of electronic door access systems (hereinafter "said
Agreement").
B. City and Consultant entered into a First Amendment to Consultant Agreement ("First
Amendment"), dated October 1, 2009, amending the Scope of Services to provide system
testing and maintenance services, amending compensation to pay for additional services,
and extending the term of the Agreement for an additional one-year period, through
September 30, 2010.
C. In accordance with the terms and conditions of said Agreement, the Parties desire to
amend the scope, amend the compensation, and extend the term of said Agreement for an
additional one-year period.
NOW, THEREFORE, in consideration of the mutual and respective promises, and subject to all
the terms and conditions of said Agreement, except as herein modified, the parties agree as
follows:
1. Section 1, SCOPE OF SERVICES, shall be amended to provide system testing and
maintenance services as set forth in Exhibit A to this Second Amendment to Agreement.
2. Section 2, COMPENSATION, shall be amended to provide that total compensation
shall not exceed $14,024.00, plus any applicable tax, to pay for the services set forth in
Exhibit A to this Second Amendment to Agreement.
3. Section 3 TERM shall be amended to extend the term of said Agreement for an
additional one-year period through October 31, 2011.
4. Except as hereinabove modified, all terms and conditions of said Agreement shall remain
in full force and effect.
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IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the
Agreement the on date and year first above written.
ATTEST: CITY OF SANTA ANA:
MARIA D. HUIZAR DAVID N. REAM
Clerk of the Council City Manager
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
By:
Melissa M. Crosthwaite
Deputy City Attorney
RECOMMENDED FOR APPROVAL: SIMPLEX/GRINNELL LP
PAUL M. WALTERS (Name)
Chef of Police (Title)
Santa Ana Police Department
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