HomeMy WebLinkAbout25R - DIGITAL MANAGEMENT SYSTEM
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
NOVEMBER 15, 2010
TITLE: APPROVED
AGREEMENT WITH DIGITAL IMAGING ? As Recommended
MANAGEMENT SYSTEM (DIMS) FOR ? As Amended
MAINTENANCE AND UPGRADE TO [I Ordinance on 1St Reading
? Ordinance on 2"d Reading
POLICE DIGITAL IMAGING MANAGEMENT ? Implementing Resolution
SYSTEM (July 1, 2010 - JUNE 30, 2011) ? Set Public Hearing For
CONTINUED TO
r r
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager, Chief of Police and the Clerk
of the Council to execute an agreement with Linear Systems for the continued maintenance and
upgrade of the Digital Imaging Management System (DIMS), which maintains all photographic
still, video and audio evidence for the city and police department, in an amount not to exceed
$33,325.
DISCUSSION
The Police Department's Digital Imaging Management System (DIMS) was purchased in 2004
through Urban Area Security Initiative (UASI) funds and allows crime scene images to be
captured and stored digitally. It currently houses nearly three hundred-fifty thousand crime scene
photographs and countless hours of crime scene video footage. This system is a compulsory
investigative tool that assists in the successful documentation of extensive crime scenes. Such a
system is of paramount importance to criminal investigations and its maintenance, continued
security, and storage redundancy is necessary. The responsible vendor, Linear Systems, has
been professional and consistent in its servicing of the system thus far.
FISCAL IMPACT
Funds are available in the Police Department's Investigations Bureau / Forensic Services
Contractual Account #01114455-62300.
APPROVED AS TO UNDS AND ACCOUNTS:
6. A
Paul M. Walters Francisco Gutierrez
Chief of Police Executive Director
Police Department Finance & Management Services Agency
25R-1
FOURTH AMENDMENT TO
DIGITAL IMAGING MANAGEMENT SYSTEM
MAINTENANCE AGREEMENT
THIS FOURTH AMENDMENT TO AGREEMENT is entered into on
, 2010, by and between Linear Systems ("Consultant") and the City of Santa Ana
a charter city and municipal corporation of the State of California ("City").
RECITALS:
A. The parties entered into Agr
Bement # A-2005-166 dated July 21, 2005, (hereinafter
"said Agreement") by which Consultant has provided digital imaging software and
maintenance for use by the City's Police Department Forensic Division.
B. Said Agreement was amended by agreement A-2006-166-01, dated March 28, 2007,
to include additional equipment and provided extended warranties, support and
maintenance.
C. Said Agreement was subsequently amended by agreement A-2006-166-02, dated
March 6, 2008, to extend the warranties, maintenance and support and to set forth the
parties' agreement as to the annual maintenance period.
D. Said Agreement was subsequently amended by agreement A-2009-046, dated May 4,
2009, to extend the warranties, maintenance and support and to set forth the parties'
agreement as to the annual maintenance period.
E. In accordance with the terms and conditions of said Agreement, the parties wish to
amend said Agreement to provide equipment upgrades, extend the term of the
software support and maintenance provisions and increase compensation to pay for
the upgrades and support and maintenance services during the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and
subject to all the terms and conditions of said Agreement, except those amended in this
Fourth Amendment to Agreement, the parties agree as follows:
1. Section 3.a, COMPENSATION, shall be amended to increase compensation to
$33,325.75 to pay for upgrades to and an additional term, July 1, 2010 through June 30,
2011, of on-site warranty, maintenance and support for hardware and software installed
and maintained pursuant to said Agreement, as set forth in Exhibit 1, attached hereto and
incorporated by reference.
2. Section 4, TERM, shall be amended to extend the warranties, maintenance and
support for an additional period from July 1, 2010 through June 30, 2011. In order to
provide continuous uninterrupted service, all services provided by Consultant since July
1, 2010, shall be included within the Scope of Services of this Agreement.
25R-3
3. Except as hereinabove amended, all terms and conditions of said Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to
Agreement on the date and year first written above.
CITY OF SANTA ANA
ATTEST:
MARIA D. HUIZAR DAVID N. REAM
Clerk of the Council City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER LINEAR SYSTEMS
City Attorney
By:
Ryan O. Hodge
Deputy City Attorney (NAME)
(Title)
RECOMMENDED APPROVAL:
PAUL M. WALTERS
Chief of Police
25R-4
EXHIBIT 1
Linear Systems will provide on-site warranty & upgrades for a one-year term, from July
1, 2010 through June 30, 2011, as follows:
Linear 1 year on-site warranty & upgrades Download Station $2,750.00
Linear 1 year on-site warranty & upgrades ImageServer $8,750.00
Linear 1 year on-site maintenance, upgrades & support for
DB Case Management Rack $3,500.00
Linear 1 year on-site maintenance, upgrades & support for
Linear PDD Library $8,750.00
Linear 1 year additional warranty Forensic Services Field Personnel Kit $2,985.75
Linear 1 year additional warranty Forensic Services Lab Kit 20D $975.00
Linear 1 year additional warranty Forensic Services Lab Kit XL-2 $215.00
Linear 1 year on-site maintenance & support for Digital Output Devices $5,400.00
Total $33,325.75
25R-5