HomeMy WebLinkAbout23A - CHESTNUT AVENUE REHABILITATIONREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 18, 2011
CLERK OF COUNCIL USE ONLY:
TITLE: APPROVED
CONTRACT AWARD FOR CHESTNUT ? As Recommended
AVENUE REHABILITATION BETWEEN ? As Amended
STANDARD AVENUE AND ELK LANE El Ordinance on 1S` Reading
? Ordinance on 2°d Reading
(PROJECT NO. 116734) ? Implementing Resolution
? Set Public Hearing For_
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Elite Bobcat Service, Inc., the lowest responsible bidder, in accordance
with unit bid prices in the estimated amount of $713,763 for construction of Chestnut Avenue
from Standard Avenue to Elk Lane.
2. Approve a funding analysis with a total estimated construction cost of $856,500.
DISCUSSION
Chestnut Avenue from Standard Avenue to Elk Lane has been identified as a high priority on the
City's Pavement Management System (Exhibit 1). The pavement is deteriorating due to weather,
age and heavy usage. Some of the adjacent curbs, gutters, sidewalks and driveway approaches
are also in various states of disrepair and require replacement. This project provides for
construction of new street pavement and replacement of damaged concrete curbs, gutters,
sidewalks, driveway approaches, and curb ramps. Once completed, these improvements will
enhance the ride quality, surface drainage and visual appearance of the streets.
The Notice Inviting Bids was advertised on December 3 and 6, 2010, and bids were opened on
December 22, 2010. A summary of the bid invitations mailed, the bids received, and the bid
results follows.
Santa Ana contractors receiving notices: 16
Contractors requesting bidding documents: 13
Bids received: 6
Bids received from Santa Ana contractors: 1
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Contract Award For Chestnut Avenue
Rehabilitation
January 18, 2011
Page 2
While the City made outreach efforts to Santa Ana contractors regarding the Notice Inviting Bids,
only one of the 16 Santa Ana contractors submitted a bid as a prime contractor: Hardy and Harper.
The other 15 Santa Ana contractors did not submit a bid either because they are either not capable
of performing this type of work, unable to obtain insurance because the project is too large, or they
work as a subcontractor to certain prime contractors.
The bids received are as follows:
NAME OF RESPONSIVE BIDDER CITY BID AMOUNT
1. Elite Bobcat Service, Inc. Corona $713,763.00
2. Sully-Miller Contracting Company Brea $721,327.50
3. Hardy & Harper Santa Ana $722,000.00
4. R.J. Noble Company Orange $728,537.84
5. All American Asphalt Corona $747,747.00
6. Excel Paving Company Long Beach $788,983.00
A total of six bids were received and all were responsive. The lowest bid was submitted by Elite
Bobcat Service for $713,763, which is below the Engineer's estimate of $740,000.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the proposed project is exempt from
future review. Categorical Exemption Environmental Review No. 2010-133 will be filed for the
project.
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of $856,500 for the project
(Exhibit 2). Funds are available in the Proposition 42 Fund (accounting unit 02817660-66220).
APPROVED AS TO FUNDS AND ACCOUNTS:
Raul Godinez I Francisco Gutierrez
Executive Direc r Executive Director
Public Works Agency Finance & Management Services Agency
RG/ET
Exhibit 1: Project Location Map
2: Funding Analysis
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EXHIBIT 1
TITLE=
CHESTNUT AVENUE REHABILITATION
BETWEEN STANDARD AVE. AND ELK N.
(PROJECT NO. 116734)
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FUNDING ANALYSIS
PROJECT NO. 116734
CHESTNUT AVENUE REHABILITATION FROM STANDARD AVENUE TO ELK LANE
Construction Contract $713,763
Contract Administration $18,874
Inspection and Testing $35,830
Survey Staking $16,657
Contingencies $71,376
TOTAL ESTIMATED CONSTRUCTION COSTS 856 500
Exhibit 2
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