HomeMy WebLinkAbout04 YARDI LIC RENEWREQUEST FOR H®US~tVG
RUTH®RIT~ ACTT®N
MEETING DATE:
JANUARY 5, 2009
TITLE:
ANNUAL LICENSE RENEWAL FOR YARDI
SYSTEMS, INC.
RECORDING SECRETARY USE ONLY;
APPROVED
^ As Recommended
^ As Amended
CONTINUED TO
EXECUT E DfRECTOR
REC011~14lIENDED ACTION
Authorize the Executive Director to execute the attached license renewal
with Yardi Systems, Inc. in an amount not to exceed $30,000, subject to
non-substantive changes approved by the Executive Director and Authority
General Counsel.
COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMU~NDATION
At its Regular Meeting of December 16, 2008, by a vote of 5:0, the
Community Redevelopment and Housing Commission recommended that the
Housing Authority authorize the Executive Director to execute the
attached license renewal with Yardi. Systems, Inc. in an amount not to
exceed $30,000, subject to non-substantive changes approved by the
Executive Director and Authority General Counsel.
DISCUSSION
The Housing Authority currently uses specialized software in the
administration of the Housing Choice Voucher program. This software is
critical to the operation of the Authority and its obligation to
electronically transfer data to the U. S. Department of Housing and
Urban Development (HUD). The Authority approved an agreement in
September 2002 with Yardi Systems, Inc. for its Housing Choice Voucher
program management software. This system tracks all program information
for applicants, tenants, and owners, schedules and maintains records on
all Housing Quality Standards inspections, performs income and payment
calculations, and creates and transmits HUD-required reports. The
annual license fee, which includes system upgrades, software updates,
Annual License Renewal
For Yardi Systems, Inc.
January 5, 2009
Page 2
all pertinent user manuals, and sixty-seven hours of technical
assistance, is now due for 2009 (Exhibit 1).
There are three nationally recognized providers of voucher management
programs, including Yardi, for comparable sized housing authorities. The
Yardi system is recognized as an industry standard, chosen by Los
Angeles County, Chicago, Portland, Sacramento, and other large public
housing authorities.
While all are web-based applications, the user interface, workflow, and
data exchange processes to support payment check creation differ. Staff
is recommending continuing with Yardi as the costs to retrain staff, re-
enter data, and customize software to support the City's internal
controls requirements would be cost prohibitive to change vendors.
FISCAL IMPACT
Funds are available in the
(account 140-133-6291}.
i
Shelly ndry-B le
Housing Manager
Community Development Agency
CJN/JM/sr
Housing Authority Other Contractual Services
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez ~'
Executive Director ('"~
Finance & Management Services Agency
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