HomeMy WebLinkAbout22B - SPEC - LIBRARY CATALOGING BOOKS AND MATERIALSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 22, 2011
TITLE:
CONTRACT RENEWAL TO BRODART
COMPANY FOR LIBRARY
CATALOGING AND PURCHASE OF
BOOKS AND MATERIALS
(SPEC. NO. 06-167)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1" Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Renew the contract with Brodart Company for library cataloging and purchase of books and materials
for a 17-month period in the amount not to exceed $422,000.
DISCUSSION
The Library provides adult and youth programs to 129,376 card holders annually. Currently state and
federal grants through the Public Library Funds (PLF) program covers 86% of the purchase of books
and materials with only supplies, cataloging and processing charged against the General Fund.
Approximately 17,000 books and materials are purchased yearly, including a Spanish concentration
of 25 percent. Brodart offers a wide selection of materials in the children, young adult and general
adult categories. Of the 17,423 items purchased last year, 6,969 were purchased for adult, 9,456 for
children and 988 for young adults, Brodart supplies fiction, non-fiction, audio and video materials in
English, Spanish and Vietnamese. Brodart catalogues and bar codes all items in the Library
database so materials can be entered into circulation as soon as they arrive at the Library.
On January 2, 2007, the City Council awarded a contract to Brodart for a one-year period with
provision for four, one-year renewals. The vendor has performed satisfactorily during the past
contract period and staff recommends the third renewal of the contract. In addition, staff
recommends restructuring the contract period so that it may run parallel to the fiscal year. As such,
the new contract term will run from February 1, 2011 through June 30, 2012.
22B-1
Contract Renewal for Library Cataloging and Purchase of Books and Materials
February 22, 2011
Page 2
FISCAL IMPACT
Funds are available in the Public Library Grant account (no.15211150 66600); Technology & Support
Services account (no. 01111190 62300); Library Adult Services Account (no. 01111150 66600); and
Library youth Services account (no. 01111160 66600). Funds for the duration of the contract term will
be included in the proposed 2011-2012 budget.
APPROVED AS TO FUND AND ACCOUNTS:
Gerardo Mouet Francisco Gutierrez
Executive Director Executive Director
Parks, Rec. & Comm. Svcs. Agency Finance & Management Services Agency
KM
22B-2