HomeMy WebLinkAbout25H - AGMT - LANDSCAPE MAINT SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 22, 2011
TITLE:
AGREEMENT AMENDMENTS WITH DMS
FACILITY SERVICES, MASTER
LANDSCAPE AND MERCHANTS
LANDSCAPE FOR LANDSCAPE
MAINTENANCE SERVICES AT CITY
PARKS
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 151 Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Authorize the City Manager and Clerk of the Council to execute the attached agreement
amendment with DMS Facility Services, to provide landscape maintenance services at five
park sites, extending the term for up to four months in an amount not to exceed $92,040,
subject to non - substantive changes approved by the City Manager and City Attorney.
2. Authorize the City Manager and Clerk of the Council to execute the attached agreement
amendment with Master Landscape, to provide landscape maintenance services at eight
additional park sites, extending the term for up to four months for an additional $36,077 per
month for a total agreement amount not to exceed $868,500 subject to non - substantive
changes approved by the City Manager and City Attorney.
3. Authorize the City Manager and Clerk of the Council to execute the attached agreement
amendment with Merchants Landscape, to provide landscape maintenance services at
various parks and public facilities, extending the term for up to five months for an additional
$18,762 per month for a total agreement amount not to exceed $913,194, subject to non -
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency ( PRCSA) currently divides the City into
four separate park maintenance districts. Currently, all City parks are maintained by contract
landscape companies. The three proposed agreement amendments will continue landscape
maintenance services in District 1, District 3, and properties maintained under the Public Rec
Facilities agreement, which includes the City's bike trail system, the Regional Transportation
Center and several other City properties. The three proposed agreement amendments will provide
services on a month to month basis through July 31 and allow PRCSA to complete the Request for
Proposal (RFP) process for landscape maintenance in all four park maintenance districts. The
new RFP will include a revised specification designed to continue high quality maintenance in key
service areas while reducing overall costs.
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Landscape Agreement Amendments
February 22
Page 2
The agreement with DMS Facility Services expires on March 31, 2011. DMS will continue to
maintain District 1 on a month to month basis until the RFP process is completed (approximately
June 30, 2011). Staff recommends extending the DMS agreement for the maintenance of District 1
at a monthly rate of $21,760. This amendment includes funding for up to four months ($87,040)
and a $5,000 contingency for unanticipated work, resulting in a total not to exceed amount of
$92,040.
The agreement with Mariposa Landscape for the maintenance of District 3 expires on March 31,
2011. Mariposa Landscape is not interested in extending their agreement at the current monthly
rate. Staff contacted District 4 contractor Master Landscape and they agreed to add the Mariposa
properties to their agreement at the current monthly rate until the City completes the RFP process.
Both District 3 and District 4 are in the south part of the City. Staff recommends amending the
Master Landscape agreement to take over the maintenance of District 3 on a month to month
basis at a monthly rate of $36,077. This amendment includes funding for up to four months
($144,308) and a $5,000 contingency for unanticipated work. The current agreement amount with
Master Landscape for the maintenance of District 4 is $666,310. An additional $52,882 is included
to cover the month of July, if necessary, to complete the RFP process. The new agreement not to
exceed amount will be $868,500.
The agreement with Vista Del Verde Landscape expires on February 28, 2011. Vista Del Verde is
not interested in extending their agreement at the current monthly rate. Most of the park properties
covered by this agreement are in District 2, which is currently being maintained by Merchants
Landscape. Staff contacted Merchants and they agreed to add the Vista Del Verde properties to
their agreement at the current monthly rate until the City completes the RFP process. Staff
recommends amending the Merchants agreement on a month to month basis at a monthly rate of
$18,762. This amendment includes funding for up to five months ($93,810) and a $5,000
contingency for unanticipated work. The current agreement amount with Merchants for District 2,
including the Civic Center, is $756,351. An additional $58,033 is included to cover the month of
July, if necessary, to complete the RFP process. The new agreement not to exceed amount will be
$913,194.
FISCAL IMPACT
Funds are available in the following contract services accounts (nos. 01113250 62320, 07413250
62320, 06717650 62320, 40718842 62300, and 01114410 62300).
Gerardo Mouet
Executive Director
Parks, Rec. and Comm. Svcs. Agency
APPROVED AS TO FUNDS & ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Mgmt. Services Agency ,�—
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FIRST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT is entered into on February 22, 2011,
by and between DMS Facility Services, a California corporation ( "Contractor ") and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the Constitution
and laws of the State of California ( "City ").
RECITALS:
A. The parties entered into that certain Agreement A- 2010 -027, dated February 16, 2010,
(hereinafter "said Agreement ") by which Contractor has provided park landscape
maintenance services.
B. In order to provide uninterrupted park maintenance services, the parties wish to extend the
term of said Agreement for an additional four month period, and to add compensation to pay
for services during the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this First Amendment to
Agreement, the parties agree as follows:
1. Section 2, COMPENSATION, shall be amended to increase compensation by 92,040.00, to
pay for the additional services at a monthly rate of $21,760.00 plus a contingency of
$5,000.00 for unanticipated work which may be required during the extended term.
Section 3, TERM, shall be amended to extend the term for a four month period, through July
31, 2011. However, if the City completes its bid process earlier, the City may terminate this
agreement effective June 30, 2011.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement
on the date and year first written above.
ATTEST: CITY OF SANTA ANA
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH STRAKA
Interim City Attorney
By:
Laura Sheedy
Assistant City Attorney
DAVID N. REAM
City Manager
DMS FACILITY SERVICES
(NAME)
(Title)
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FOURTH AMENDMENT TO AGREEMENT
THIS FOURTH AMENDMENT TO AGREEMENT is entered into on February 22,
2011, by and between Master Landscape & Maintenance, Inc., a California corporation
( "Contractor ") and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California ( "City ").
RECITALS:
A. The parties entered into that certain Agreement A- 2007 -140, dated June 18, 2007,
(hereinafter "said Agreement ") by which Contractor has provided park landscape
maintenance services.
B. Said Agreement has been amended by the parties on October 19, 2007, June 8, 2009 and July
1, 2010, to amend the scope of services and extend the term of said maintenance.
C. In order to provide uninterrupted park maintenance services at additional park sites and
public facilities within the city, the parties wish to amend the Scope of Services, add
compensation to pay for the additional services and provide for an extension of the term of
said Agreement to allow City the ability to complete the bid process for landscape
maintenance services.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Fourth Amendment to
Agreement, the parties agree as follows:
1. Section 1, SCOPE OF SERVICES, shall be amended to add a new the following:
"a. Contractor shall perform landscape maintenance services for Santa Ana Parks,
District 4, as set forth in City's Request for Proposal 07 -031, dated April 19, 2007,
incorporated by reference to said Agreement, the Specification for Routine
Maintenance, attached to said Agreement as Exhibit A, as amended by the Third
Amendment to Agreement dated July 1, 2010; and Contractor's Proposal dated May
21, 2007, attached to said Agreement as Exhibit B. Said maintenance includes the
baseball /softball diamond maintenance, which Contractor has subcontracted to Major
League Softball.
b. Contractor shall provide landscape maintenance for City parks and facilities
located within District 3, as set forth in Exhibit A -1, in conformance with the
specifications set forth in Exhibit A -2. Both exhibits are attached hereto and
incorporated by reference."
2. Section 2, COMPENSATION, shall be amended to increase compensation by $113,231.00,
to pay for District 3 maintenance services at a monthly rate of $36,077.00 plus a contingency
of $5,000.00 for unanticipated work which may be required during the extended term. If the
term of said Agreement extends beyond June 30, 2011, as provided in Section 3, below,
compensation shall be amended to provide an additional $76,959.00 ($36,077.00 for
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maintenance of District 3 plus $88,882.00 for current District 4 site maintenance). The total
amount to be paid pursuant to said Agreement shall not exceed $868,500.00 during the term
of said Agreement.
3. Section 3, TERM, shall be amended to provide for the extension of the term for a one month
period, through July 31, 2011. However, if the City completes its bid process, awards a
contract for landscape maintenance of the parks and facilities which are the subject of this
Agreement prior to June 30, 2011, and provides Contractor written notice of the award, this
Agreement shall terminate effective June 30, 2011.
4. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to
Agreement on the date and year first written above.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH STRAKA
Interim City Attorney
By:
Laura Sheedy
Assistant City Attorney
CITY OF SANTA ANA
DAVID N. REAM
City Manager
MASTER LANDSCAPE
AND MAINTENANCE, INC.
(NAME)
(Title)
011161"
Exhibit A -1
District 3 Properties
ROUTINE MAINTENANCE
Park /Site
Acreage
District
District
3
1
Bomo Koral
11.00
3
2
City Yard
4.00
3
3
Delhi
9.00
3
4
Heritage
7.00
3
5
Lillie King
10.00
3
6
Madison
6.00
3
7
Sandpointe Park
7.64
3
8
Santa Anita
5.00
3
59.64
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SPECIFICATION FOR ROUTINE MAINTENANCE
I. GENERAL CONDITIONS
A. FUNCTIONS AND RESPONSIBILITIES
1. City Director's Authori
The Director is the only person authorized to direct changes in any of the
requirements under the Agreement and, not withstanding any provisions
contained elsewhere in the Agreement, and said authority remains solely in the
Director. In the event that the Contractor effects any such changes at the direction
of any person other than the Director, the changes will be considered to have been
made without authority and solely at the risk of the Contractor. In addition, the
Director shall have the authority to accept/reject materials, workmanship and to
make changes in work or schedule, not involving extra cost.
When the performance of the work or completion per schedule is determined to
be sub - standard, he may (1) recommend that all or a portion of payment be
withheld, and/or (2) direct the work be accomplished by either City forces or
separate contractor, in order to complete the necessary work as close to schedule
as possible, and withhold the resulting costs. Payment to be withheld shall be
deducted from the next monthly payment due, or if the amount is insufficient to
cover payment, the Contractor shall be liable for said deficiency and will be billed
accordingly.
The Director, or his authorized representative shall decide all questions, which
may arise as to the manner of performance and completion per schedule,
acceptable fulfillment of the Agreement by the Contractor, interpretation of the
specifications, and compensation, including completion of work by alternate
sources.
2. Contractor
a) Local Office
The Contractor shall maintain a physical office within the 714 area code
(local office). The local office shall be open Monday through Friday 8:00
a.m. to 5:00 p.m. with a company representative present at all times.
Answering services or mobile telephones will not be considered a local
office.
Exhibit A -2
b) Submittals
Prior to performing, Contractor shall submit to the Director for approval:
1) a detailed annual, monthly and weekly work schedule; 2) time sheets of
employees assigned to the contract areas; 3) names and titles of all persons
working on the project and their qualifications; 4) and equipment,
materials and/or chemicals to be used on the project. The information
contained in the above referenced documents shall be updated with any
new information as available. The Director shall be immediately notified
of any changes to the above information.
c) Uniforms and Vehicle Identification
The Contractor shall provide to all field personnel a standard uniform
including but not limited to uniform company hats, collared work shirts,
pants, jackets, vests and ANSI approved safety shoes. All uniforms will
be marked with some form of company logo or other form of
identification.
All vehicles and equipment on the project site shall be in operable and
working condition, clean appearance without visible damage, dirt graffiti
etc. In addition, all vehicles shall have the company's name clearly
identified on the right and left side doors.
B. SAFETY REQUIREMENTS
All work performed under this contract shall be completed with maximum safety as
the priority above all other requirements. In the event unsafe work is observed by
City staff or otherwise reported, the Director may at his discretion order Contractor to
stop performing and pay all costs and or damages resulting from the delay.
C. SAFETY NOTIFICATION
If Contractor identifies a potential safety issue, Contractor shall:
Notify the public that potentially unsafe conditions exist by installing yellow
"Caution Tape" and "A" frame barricades or equal substitute around the
condition.
2. Notify the Director of the condition first by phone and then in writing (e -mail is
acceptable) including digital photographs of the potential safety concern if
possible. Once the Contractor has notified the City and the public of the
condition, as specified above, Contractor shall have no further responsibility
regarding the condition.
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D. UNDERGROUND ALERT SYSTEMS
Underground Alert Systems (telephone number 1 -800- 422 -4133) must be notified 48-
hours in advance prior to any excavation work. .
E. PROPERTY DAMAGE
Any damage to private property caused by Contractor shall be immediately reported
to the property owner. Contractors shall pay for any damage caused to private
property in performing this agreement.
F. ACCESS TO PRIVATE PROPERTY
Prior to any work involving private property, the Contractor shall notify the City of
the proposed work and obtain all necessary permits and/or consent required from City
and/or property owner.
G. PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS
The Contractor shall protect City and/or private property adjacent to work areas
including sprinkler systems, drain pipes, lawns, brick work, plantings, masonry work,
fences, walls, sidewalks, street paving, etc., located on either public or private
property. Contractor shall, at its expense, replace any property that is removed or
damaged, other than property pre - approved for removal.
TRAFFIC CONTROL
The Contractor will not interrupt traffic flow on City streets. In situations where it is
necessary to restrict traffic flow, the Contractor will contact the appropriate City
department and obtain all necessary permits and/or consent from the responsible
public agency.
H. MONTHLY REPORTS
Prior to the first day of each month the Contractor shall submit the following reports:
1) employees daily work schedule by location and crew /task(s); 2) pesticide use
report that was forwarded to the Agricultural Commissioner's Office; 3) irrigation
report; and, 4) "green waste" recycling report.
I. WATER COST
City will gay for water used by Contractor pursuant to this agreement up to a
specified amount detailed in a monthly Estimated Applied Water (EAW) report (see
Attachment 5). Should the amount of water applied exceed the monthly EAW then
the Contractor shall pay the cost of the excess water.
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II. GROUNDS/LANDSCAPE MAINTENANCE SPECIFICATIONS
A. DEFINITIONS
"Director" shall mean the Executive Director of Parks, Recreation and
Community Services or designated representative.
2. "Pruning" shall mean the practice of removing lateral shrub or tree branches and
may also be referred to as "trimming."
3. "Weed" shall mean any undesirable or misplaced plant.
B. SCOPE OF WORK
It is the intent of this agreement to continually improve the quality of the facilities.
The Contractor shall provide all labor, training, materials, tools, equipment,
transportation, hauling, dumping, fertilizers, pesticides, chemicals and other items
needed to perform high quality grounds/landscape maintenance pursuant to the terms
defined herein. The Contractor shall provide all grounds/landscape maintenance at
work sites listed herein, including, but not limited to pruning/trimming, shaping and
training of trees, shrubs, and ground cover plants, removing and controlling weeds,
controlling plant diseases and pests; mowing turf, edging turf and ground cover;
irrigating plant material; maintaining and repairing irrigation systems; removing trash
and debris; ball diamond maintenance; picnic area maintenance; tot -lot maintenance;
and, other services required to maintain the work sites in a safe, attractive and useable
condition. The Contractor shall maintain all plant material in a healthy and beautiful
condition using the best industry/ horticultural accepted standards for growth, color,
and appearance as determined by the Director.
Scheduling of Work — Contract Start -un
The Contractor shall, within four (4) months after commencement of services,
bring all sites subject to this Agreement to the level set forth in the
specifications as follows:
a) Turf — Aerate and fertilize all turf using Nitra King 19 -4 -4 at one (1) pound
of actual nitrogen at one pound per 1,000 square feet. All weeds shall be
treated using selective post emergent herbicides until weeds are
eradicated. Dallas Grass shall be eradicated using broad spectrum post
emergent herbicide.
b) Shrubs — Fertilize using Nitra King 19 -4 -4 at one (1) pound of actual
nitrogen at one pound per 1,000 square feet. Diagnose and treat all
diseased or unhealthy plants. Prune shrubs. Provide report of
diagnosed/treated plants.
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c) Groundcover — Plant new groundcover every 12" triangular spaced to fill
in bare areas. Fertilize using Nitra King 19 -4 -4 at one (1) pound of actual
nitrogen at one pound per 1,000 square feet.
d) Trees — Prune all trees to specification. Establish tree rings.
e) Irrigation — Perform start-up irrigation system check and repair all heads,
swing joints and lateral lines, raising and adjusting heads/nozzles as
necessary. Provide proposals to perform extra work for valve, main line,
field wire, backflow prevention devices, etc. repairs.
f) Mulch — Install Aguinaga Black Forest mulch size 0" to 1 -1/2" or approved
equal ' /s" thick in all planters, designated tree rings and other designated
areas.
g) Pavement Cleaning — Perform hardscape pressure washing per Section
13.2.9.c of routine maintenance specification.
h) Contractor understands that it is assuming maintenance responsibility of
the parks /locations "as is" and is responsible for improving all aspects of
the parks, irrigation system, hardscape, turf, ground cover, plants and all
other areas to the quality described in these specifications, at no additional
cost to the City, during the four (4) month start -up period.
0 Rebuild pitcher's mounds and batters boxes using Hilltopper by Stabilizer
Solutions for ball diamonds with sport turf infields. Use Ballyard by
Stabilizer Solutions on ball diamonds with skinned infields (with no turf).
Batters boxers shall be 3" thick. Pitchers mounds shall be a 3" thick cap
of material over a compacted the standard infield mix. City will pay a one-
time cost of $1,700 per mound ($5,100 total) the first year only.
Contractor will then maintain mounds/boxes at no additional cost.
2. Scheduling of Work — Routine Maintenance
a) The Contractor shall provide Iandscape maintenance between the hours of
6:00 a.m. and 6:00 p.m., Monday through Sunday. The schedule may be
modified only with the Director's consent. Landscape maintenance that
generates excess noise cannot begin before 8:00 a.m.
b) The Contractor shall establish schedules of "routine work" to be followed
in the performance of this contract. Schedules listing the name and size of
specific crews performing daily, weekly, monthly, annual and periodic
maintenance shall submitted to the Director each month. A copy of these
schedules shall be provided to the Director prior the performance, and any
changes in scheduling shall be reported in writing and subject to the
approval of the Dix=tor. The schedule shall include days of the week and
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what person/crew will be performing specific work in accordance with the
specification. Each person/crew will be identified and list the number of
employees by job classification. Once the initial schedule of "routine
work" is completed the Contractor shall notify the Director in writing
before any changes are made.
c) The Contractor shall establish a schedule of renovations,
pruning/trimming and other infrequent operations. A copy of this
schedule shall be provided to the Director prior to performance, and any
changes in scheduling shall be reported in writing and subject to the
approval of the Director. Once the initial schedule is completed the
Contractor shall notify the Director in writing before any changes are
made.
Work Force
a) Contractor's supervisory personnel (Supervisors) shall have a combination
of five years experience or education in Ornamental Horticulture,
Landscape Architecture, Irrigation Technology or related science.
Supervisors shall also possess landscape /grounds management skills
required to implement modern methods and newly developed horticultural
and arboriculture procedures and/or practices. Supervisors shall
accompany the Director on weekly inspection tours of the contract sites.
During the tour the Supervisor shall indicate the work completed the
previous week, any changes that were made or are being contemplated
and the work scheduled for the upcoming week and month.
b) The Contractor shall provide a Certified Irrigation Specialist in each
district who possesses, at minimum, a Certificate in "Ornamental
Horticulture Certificate of Proficiency Specialization in Landscape
Irrigation" or holds a current California Landscape Contractors
Association "Certified Landscape Technician" certificate to manage each
sites irrigation systems controller programming, performance and
maintenance including, but not limited to, performing all irrigation
checks /report writing and to perform repairs and/or, modifications to the
irrigation system.
c) The Contractor shall insure that all staff has a minimum of two years of
landscape maintenance experience or education.
d) The Director may request that the Contractor perform additional work or
services to meet the performance standards required by this Agreement.
e) Director may require Contractor to remove any employee from work sites
at his or her discretion.
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4. Materials
a) The Contractor shall submit to the Director a list of all materials and/or
chemicals that may be used pursuant to the terms of this Agreement. The
list shall include Material Safety Data Sheets and chemical analysis where
applicable, recommended usage and any other manufacturers data that
may be pertinent. The list must be submitted before any
materials /chemicals are used pursuant to this Agreement.
b) The materials and chemicals utilized in furtherance of this Agreement
shall comply with the following standards:
(1) All fertilizers shall be complete, furnishing the required percentage
of nitrogen, phosphoric acid and potash to keep lawns, trees, shrubs
and other plants in a healthy and vigorous growing condition.
(2) Pesticides including but not limited to: Insecticides, fungicides,
herbicides, algaecides, avacides, and rodenticides shall be of the
best quality obtainable and available on the market, properly labeled
with guaranteed analysis, and brought to the job site in the
manufacturer's original container.
(3) Tree stakes, tree ties and guy wires shall be of materials matching
those existing at the work site or as specified by the Director.
Recycling
All organic waste (including leaves, grass clippings, brush, branches, and tree
parts) resulting from work performed under this contract shall be disposed of
pursuant to the requirements of the Santa Ana Municipal Code (SAMC) Chapter
16. Organic waste cannot be taken to a landfill. Every month, the Contractor
shall submit receipts from licensed compositors /green waste recycling facilities,
to the Director listing the tons of organic waste recycled and the names and
addresses of the composting or processing companies.
C. ROUTINE MAINTENANCE
Routine maintenance shall include but not be limited to the following services
performed at the Work Sites listed in Exhibit E.
Turf Care
Turf care shall be differentiated by the two types of turf - "Casual Turf' and
"Sport/Priority Turf (see site maps in Attachment 2 that identify the areas for
each type of turf). Note that the ball diamond infield sub - contractor shall
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perform all maintenance of turf inside the infield arc line. This includes the
infield turf and the foul territory turf
a) Mowing
All "casual" turf (non- spordpriority turf) shall be mowed: 1)
weekly May 1 through October 31 and, 2) every other week
November 1 through April 30. The Contractor shall use a tractor
powered reverse flail mower for the larger open turf areas, a 52"
mower and a small walk behind mower for areas between trees and
other park amenities. The Director shall determine height of cut.
String trimmers are not allowed for mowing turf. Any visible
clippings shall be collected and disposed of pursuant to SAME
Chapter 16.
(1) All "sport/priority" turf as described in Attachment No. 2 shall be
mowed once a week all year. Any visible clippings shall be
collected and disposed of pursuant to SAMC Chapter 16. The
Contractor shall mow the sport/priority turf areas at W to 1" using
a power driven fairway reel mower and a walk behind reel mower
along skinned infield brick dust areas, turf infields, turf infield foul
areas, soccer /football fields, soccer /football out of bound areas.
The Director's Representative shall direct the Contractor to mow
the sport/priority turf lower than' /" to 1" if necessary. Note that
the ball diamond infield maintenance sub - contractor shall be
responsible for mowing turf infields and other designated ball
diamond turf areas. (see Attachment 1).
(2) The Contractor shall maintain mowers that provide a smooth, even
cut without ridges or depressions and without tearing of the leaf
blades (caused by unsharpened mower blades). Mowing shall be
performed at the speed the mowers manufacturer specifies to
maximize quality of cut. Mowing shall be performed with straight
and flowing patterns approved by the Director's Representative.
The emphasis will be on quality mowing vs. speed and
unprofessional pattems. From time to time the Director will direct
the Contractor to change mowing pattern to minimize rutting and
compaction. The Contractor shall mow grasses and broadleaf
plants once per month in the Santiago Park Day Camp (Nature
Reserve) meadow area.
b) Edging, and Detailing
All edging shall be performed with the use of a McClain's edger or
approved substitute. Stick edgers are not allowed. Contractor shall edge
all turf adjacent to all improved hard surfaces such as concrete,
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decomposed granite, asphalted concrete paved areas. Edging/detailing
shall be performed at the same time mowing occurs. Chemical detailing
of turf may occur with the Director's approval. If chemical detailing is
performed, the Contractor shall use the string trimmer to remove the
treated turf within one (1) week after symptoms of phytotoxicity become
recognizable.
(1) The Contractor shall use the McClain's edger to edge straight lines
along fences, walls, or long flowing arcs. The Director's
Representative may require the Contractor to use string lines to
edge straight lines if the Contractor's staff fails to achieve this
quality without this method.
(2) The Contractor shall detail around trees, along walls /fences and
other park amenities first using a sharpened shovel cut to establish
a concentric round circle around trees, poles, etc. Once the initial
detailed circle is established a string trimmer may be used to
maintain the circle. Should the circle begin to deform the Director
shall direct the Contractor to repeat the detail process.
(3) The Contractor shall detail turf not greater than 10" away from
walls or fences. Detail lines shall be made straight and shall be
maintained straight. The Contractor shall, at his own cost, supply
top soil and an approved turf seed to reduce any existing bare soil
areas along walls /fences that are greater than 10 ".
c) Fertilization
(1) Casual Turf - Contractor shall apply fertilizer four (4) times per
year at a rate specified in the City's Agronomic Plan (see
Attachment 3) with Nitra King 19 -4 -4 during fall - winter and Lesco
39 -0 -0 during spring - summer months.
(2) Sport Turf/Priority - Contractor shall apply fertilizer seven (7)
times per year per the City's Agronomic Plan" (see Attachment 3)
using a complete or approved fertilizer. The rate of application
shall be at a rate specified in the City's Agronomic Plan. The
Director may request proof of fertilizer application in the form of
empty fertilizer bags.
d) Irrigation -all turf
(1) Contractor shall ensure irrigation schedules are constantly
monitored to provide adequate moisture in the soil for healthy turf,
and avoid excess wet conditions.
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(2) Contractor shall not schedule irrigation of sports fields at least 24
hours prior to the mowing process. During cooler periods of the
year avoid irrigating 48 hours prior to the mow procedures to
ensure a quality cut of the turf.
(3) Under normal conditions the contractor shall not schedule
irrigation on Friday and Saturday nights to avoid wet conditions
during weekend usage. Prior approval will be required to irrigate
during weekends to coordinate with reservations.
(4) Turf areas shall be watered as required by weather conditions to
provide adequate moisture for optimum growth. At no time shall
turf areas show a lack of green color or a loss of resilience due to
lack of water. If Contractor estimates additional water above and
beyond the monthly Estimated Applied Water (EAW) may be
needed, he /she shall request approval from the Park Service's
Utility Coordinator prior to exceeding the monthly irrigation
budget as detailed in the Monthly Water Conservation Report
Estimated Applied Water (EAW) requirements (see Attachment
5). Failure to get approval from the Park Service's Utility
Coordinator prior to exceeding the monthly irrigation budget will
result in the Contractor to pay for the excess water.
(5) When an irrigation system does not adequately provide water to
the turf area in which it is installed, due to any reason including
but not limited to controller failure, valve failure, broken heads,
poor system design, etc., the Contractor shall provide supplemental
irrigation at no extra cost to the City. The Contractor may use any
reasonable means necessary to uniformly irrigate turf areas.
(6) Should the Contractor not respond to signs of turf stress
immediately, the Director, in his sole discretion, may dispatch his
own staff to remedy the stress and deduct the cost form the
monthly invoice submitted by Contractor.
(7) Automatic irrigation shall be conducted between the hours of
10:00 p.m. and 4:00 a.m. and shall be programmed not to exceed
the EAW. In the event that Contractors water consumption
exceeds the EAW City may deduct said overages from the
Contractor's monthly invoice.
(8) Contractor shall ensure that all staff working on irrigation possess
one of the following certifications:
a. California Landscape Contractor's Certified Landscape
Technician Program
10
b. Fullerton College Certificate of Proficiency in Landscape
Irrigation
c. UC Riverside Certificate in Landscape Irrigation
e) Weed Control -all turf
The Contractor shall keep all turf, casual and sport/priority turf, free of all
turf type weeds, especially Dallis Grass, Goose Grass, Poa Annua, Neddle
Grass and broadleaf weeds at all times. The Contractor shall, along with
the monthly Pesticide Use report, submit a written schedule for weed
abatement in turf specifying the method, day and location where weed
abatement will be performed. The Director's Representative will review
and approve written schedule taking into consideration the park's use.
(1) Contractor shall apply approved pre - emergent herbicides to all turf
areas in order to control the germination of noxious weeds i.e.
Dallis Grass, Goose Grass, Crab Grass, Nutsedge, Plantain, Oxalis,
etc.
(2) Should turf type or broadleaf weeds germinate, the Contractor shall
control the weeds immediately upon recognition by way of
selective and/or broad - spectrum post emergent herbicides
approved by the Director.
f) Replanting -all turf
(1) Should turf begin to stress for any reason, Contractor shall begin
applying supplemental water and shall overseed these turf areas
using La Prim XD (spring/summer) or Stover Seed Grand Slane
perennial rye (fall/winter) seed at the manufacturer's
recommended rate and process.
(2) Should turf die back to the point where soil is visible, Contractor
shall sod these turf areas using Greg Norman 1 hybrid Bermuda.
(3) The Contractor understands and accepts that at the beginning of the
agreement there may be existing turf areas that are thin or bare.
The Contractor, by entering into the agreement, shall routinely and
at no extra cost to the City, repair thin or bare turf areas by
overseeding or sodding with approved seed or sod until a thick
healthy stand of turf is established.
(4) Contractor also understands and accepts that Santa Ana is a very
heavily used park system, including increased foot traffic, athletic
play, and other uses.
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25H -19
g) Aeration
The Contractor shall aerate all turf areas, casual and sport/priority turf
four (4) times per year in March, June, September, and December. An
aerator that will remove soil plugs and deposit the cores on the surface of
the turf shall perform aeration. Cores shall be pulled to a depth of 5 ".
i) Sport/Priority Turf Renovation
(1) Once (1) per year during the spring/summer or the fall/winter (as
determined by the Director) the Contractor shall renovate
sport/priority turf using:
(a) spring/summer - LaPrima XD seed at six (b) pounds
per 1,000 square feet in bare areas and four (4) pounds per
1,000 square feet where turf exists;
(b) fall/winter — Stover Seed Company Grand Slam see at
eight (8) pounds per 1,000 square feet
This shall be accomplished by mowing the existing turf down to
' /o" followed by verticutting (straight blades) to remove thatch.
Prior to seeding the contractor shall have the irrigation system
functioning properly and have a plan to provide supplemental
irrigation as necessary to germinate the seed to 100 %. The field
shall be top dressed prior to seeding to provide a 100% flat playing
surface.
(2) Once per month after the initial seeding process is completed the
Contractor shall overseed with at a rate of one (1) pound per 1,000
square feet by mowing the existing turf down to 3/4" followed by
verticutting (straight blades) to remove thatch.
(3) The Contractor shall guarantee uniform germination/100%
coverage free of non - germinated areas within three (3) months
from the time the first application of seed or will sod any thin or
bare areas with Pacific Sod Greg Norman 1 Hybrid Bermuda sod
or Pacific Sod Greg Norman 1 Hybrid Bermuda Sod that has been
"cropped over" with perennial rye grass. Director shall determine
sod based on availability /season.
2. Ground Cover Care
a) Edging and Detailing
(1) Ground cover beds shall be maintained within their intended
bounds and edged and/or detailed the first week of every month to
keep the beds looking manicured at all times.
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25H -20
(2) Ground cover shall not encroach into lawns, shrubs, adjacent
desirable bare areas, curbs, wall fixtures, furniture, beneath and/or
into other plants, etc. All sites shall be cleaned following each
edging/detailing, including streets.
b) Mulching � f Bare Areas
In all groundcover areas where bare soil is visible or where the
groundcover is thin so the soil is visible, the Contractor shall apply
Aguinaga Black Forest Floor Mulch or approved equal, size 0" to 1 '' /z ",
%2" thick minimum every other month starting in January during the third
week as necessary to maintain uniform and complete coverage. Mulch is
to be maintained within its boundaries.
c) Fertilization
The Contractor shall fertilize all groundcover areas four (4) times per year
in March, June, September, and December at two (2) pounds of actual
nitrogen per 1,000 square feet using a slow release fertilizer using JTM
Nutrients Complete 8 -2 -4 soil conditioner plus NPK slow release fertilizer
at a rate of eight (8) pounds of actual nitrogen per 1,000 per square feet.
d) Replanting — Premium Plant Material
The Contractor shall plant each year, in any area determined by the
Director, 2" plugs of premium plant species at appropriate spacing so as to
achieve complete coverage once the plant is 2 /3rds mature. The Contractor
shall be responsible for the complete removal and replacement of plants
lost due to normal attrition or due to Contractor's failure to perform under
the terms of this Agreement. City is responsible for cost of replacing
plants lost to vandalism; however, Contractor must prove that it was
vandalism that killed the plant. See Attachment 6 for plant cap.
e) Replanting --- Standard Plant Material
The Contractor shall plant each year, in any area determined by the
Director, 64 count flats of standard plant species at a appropriate spacing
so as to achieve complete coverage once the plant is 2/3rds mature. The
Contractor shall also be responsible for the complete removal and
replacement of plants lost due to normal attrition or due to Contractor's
failure to perform under the terms of this Agreement. City is responsible
for cost of replacing plants lost to vandalism; however, Contractor must
prove that it was vandalism that killed the plant. See Attachment 6 for
plant cap.
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25H -21
Shrub Care
a) Pruning trimming
All shrubs growing in the work areas shall be pruned such that the plants
remain in a healthy growing condition. Plant growth shall be maintained
to prevent overgrowth into passageways, walks, streets, view of signs or
in any manner deemed objectionable by the Director. Dead or damaged
limbs shall be removed so that no projections or stubs remain.
Pruning/trimming shall be done by hand shears or loppers in a manner to
permit plants to grow naturally in accordance with their normal growth
characteristics. "Box hedging" may be required on some shrubs, as set
designated by the Director. Shear hedging or severe pruning/trimming of
plants, unless authorized by the Director, is not permitted. Topping of
plants whose natural growth stems from the base of the plant is not
permitted. Should the Contractor top, shear hedge or severely prune
plants and disfigure or damage the plants, the Contractor shall be
responsible for replacing those plants with like kind and size as and
subject to approval by the Director.
The Contractor may be requested from time to time to raise the bottom of
the shrubs for security reasons.
b) Replanting
The Contractor shall plant each year, in any area determined by the
Director, 1 gallon standard shrubs at an appropriate spacing so as to
achieve complete coverage once the plant is 2 /3rds mature. The Contractor
shall also be responsible for the complete removal and replacement of
plants lost due to normal attrition or due to Contractor's failure to perform
under the terms of this Agreement. City is responsible for cost of
replacing plants lost to vandalism; however, Contractor must prove that it
was vandalism that killed the plant. See Attachment 6 for plant cap.
c) Mulching of Bare Areas
In all shrub areas where bare soil is visible or where the shrub is thin so
the soil is visible, the Contractor shall apply Aguinaga Black Forest Floor
Mulch or approved equal size 0" to 1 ''/i", ''/2" thick minimum every other
month starting in January during the third week as necessary to maintain
uniform and complete coverage. Mulch is to be maintained within its
boundaries.
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25H -22
d) Fertilization
The Contractor shall fertilize all shrub areas four (4) times per year in
March, June, September, and December using JTM Nutrients Complete 8-
2-4 soil conditioner plus NPK slow release fertilizer at a rate of eight (8)
pounds of actual nitrogen per 1,000 square feet.
4. Tree Care
a) Height/Quali1y of pruning
In July and August of each year the Contractor shall routinely Class 1
prune all trees up to a height of fifteen (15) feet. All trees within the
scope of work shall be maintained to keep the natural integrity and shapes
of the trees. Pruning shall be accomplished in a manner that will ensure
that each individual tree is Class I pruned as set forth in the City of Santa
Ana Tree Pruning/trimming and Stump Removal Specifications (see
Attachment 8). In addition, the Director may require the Contractor to
remove or prevent encroachment of trees into the public right of way
where the tree blocks vision or is considered undesirable. Low branches
overhanging sidewalks shall be trimmed to a height of nine (9) feet above
finish grade. Young trees needing pruning /trimming, training, and
shaping to develop caliper and a strong structural framework may have
low branching laterals and or appropriate sucker growth.
b) Staking, Tying and Guying
All trees requiring staking shall be securely staked at all times with stakes
and rubber cinch ties approved by the Director. Rubber hoses and wire
are not permitted ties. All stakes shall be set perpendicular to prevailing
winds unless designated otherwise by the Director. Tree stakes shall also
be set a consistent distance away from the trunk of the tree (minimum six
(6) inches) to reduce abrasion and cell elongation. The tops of all tree
stakes shall be removed approximately three (3) inches above the highest
tie to reduce abrasion of main or lateral branches of the tree.
c) Mulching of Bare Areas
In designated tree ring areas where bare soil is visible the Contractor shall
apply Aguinaga Black Forest Floor Mulch or approved equal size 0" to 1
%s ", '/2" thick minimum every other month starting in January during the
third week as necessary to maintain uniform and complete coverage.
Mulch is to be maintained within its boundaries.
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25H -23
d) Fertilization
(1) Cycad and Palms shall be fertilized two (2) times per year in
March and September with Nutricote 13 -5 -I1 total 3 -stage
controlled release palm fertilizer at the manufacturer's
recommended rate.
e) Hazardous Tree Reporting
In the event the Contractor detects any tree displaying roots heaving or
girdling (either by roots or a foreign material), leaning, broken or hanging
limbs, or if Contractor determines that potential safety hazard may exist
Contractor shall notify the Director by phone within twenty -four (24)
hours.
fl Loss of Trees
The Contractor shall be responsible for the complete removal and
'replacement of any and all trees lost due to the Contractor's failure to
perform under this agreement. Failure to perform includes but is not
limited to, girdling trees with string trimmers or tree ties, improper
planting of new trees, improper pruning/trimming techniques which
disfigure or destroy the trees natural integrity and shape, or failure to
detect and prevent treatable diseases and insect infestations.
All trees that exhibit the signs of disease or any other signs of distress
shall be inspected by a Certified Arborist approved by the Director.
Should the Certified Arborist determine that the tree had a terminal
disease that the Contractor could not have treated or prevented, the
Contractor shall not be responsible to replace the tree. However, should
the Certified Arborist determine that the tree's unhealthy condition or
death could have been prevented had the Contractor treated the tree then
Contractor shall be responsible for the cost of treatment to restore the tree
to a healthy condition or replace the tree. The latest American Shade Tree
Conference guidelines for value determination will determine the value of
the trees lost.
By entering into agreement with the City the Contractor acknowledges
that they accept the condition of each tree and should a tree go into decline
or expire the Contractor agrees to replace the tree with like species and
size or agree that the City shall withhold payment equal to the value of the
tree.
Perennial /Annual Color
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25H -24
All percnnial/annual color beds shall be maintained and pIanted/rotated four (4)
times per year as detailed in Attachment 4. Annual color is part of the base bid
and not part of the plant cap. For every rotation 150 flats are planted in annual
planting areas.
6. Vine Planting Establishment and Maintenance
a) Plantine
Contractor shall continuously plant throughout the year at its own expense
1 gallon Parthenocissus tricuspidata (Boston Ivy) "vines at 15' on center
along property walls, building walls, and any other park owned walls until
the vines mature and cover the walls. Note that the Contractor shall
irrigate the vines and fertilize as necessary to promote healthy and
vigorous growth. The Contractor will immediately replace any vine at the
Contractor's expense that is lost for any reason including but not limited to
lack of water, vandalism, accidental post emergent spraying, etc. See
Attachment 6 for plant cap.
b) Contractor shall trim the vine once it reaches the top of the wall or at a
specific height on the wall, as determined by the Director. The Contractor
shall keep vines off telephone poles or other non wall surfaces at all times
7. Weeds Disease and Pest Control
a) Weed Control
All hardscape areas shall be kept free of weeds at all times. Weeds shall be
removed by hand and/or approved mechanical or chemical methods.
Director may dispatch City staff to remove weeds that reach two (2) inches
or greater and are not removed immediately. In such instance, the cost will
be deducted from the Contractor's monthly invoice.
b) Disease and Pest Control
(1) The Contractor shall inspect on a daily continuous basis all
landscaped areas (turf, trees, shrubs, ground cover, and annual
color) for presence of disease, insect, rodent infestation or any
other pests. If any pests, such as but not limited to, disease, insect,
algae, birds, animals, such as rabbits, squirrels, or rodent:
infestation (rodents including rats, gophers, moles, voles, etc.) is
discovered, it shall immediately be controlled by the Contractor at
his/her expense using the safest and most expedient method.
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25H -25
(2) The Contractor is responsible for inspecting all plant material on a
continuous basis and, as necessary, treating plant material to
maintain optimum health of the plants. If any plant material (turf,
groundcover, shrubs, trees) dies without the Contractor diagnosing
the plant and implementing efforts to restore the plant to a healthy
and attractive appearance, the City will assume the Contractor
caused the plant death. Contractor will be required to replace the
plant with like species and size at no extra cost to the City. City is
responsible for cost of replacing plants lost to vandalism; however,
Contractor must prove that it was vandalism that killed the plant.
In the case where turf is lost due to pest damage, the Contractors
shall replace the area of turf lost with Pacific Sod Greg Norman 1
Hybrid Bermuda (during spring/summer) and Pacific Sod Greg
Norman 1 Hybrid Bermuda that has been cropped over with
Perennial Rye grass (during fall /winter).
Irrigation System Maintenance
a) General Res,ponsibilities
(I) Contractor's Certified Irrigation Specialist shall use automatic or
mechanical irrigation systems to irrigate all landscape areas detailed
in this Agreement: In the event the existing irrigation system fails to
provide full and proper coverage, the Contractor shall provide
alternate irrigation with full and proper coverage to all areas in the
work site at no extra cost to the City.
(2) Newly planted trees, shrubs, ground cover and turf shall receive
adequate water to promote normal healthy growth. Proper berms or
basins shall be maintained during plant establishment period.
b) Operation of Automatic Irrigation Controllers
Where the operation of automatic irrigation controllers is required, the
Contractor shall:
(1) Not duplicate any coded City key furnished by the Parks, Recreation
& Community Services Agency for access and operation of the
controller.
(2) Surrender all keys furnished by the Parks, Recreation & Community
Services Agency at the end of the contract period or at any time
deemed necessary by the Director to prevent serious loss to the City
of Santa Ana.
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25H -26
(3) Protect the security of City property by keeping controller cabinet
and building doors locked at all times.
(4) Refrain from using locked premises for storage of materials, supplies
or tools, except as approved by the Director.
(5) Program normal irrigation between the hours of 10:00 p.m. and 4:00
a.m.
c) Water Conservation
(1) The Contractors Certified Irrigation Specialist shall meet once a
month with the Utility Coordinator to review the City's Monthly
Water Conservation Report (see Attachment 5
(2) ) to discuss water conservation strategies. These discussions may
include, but not be limited to, the Contractor turning off irrigation
systems during periods of rainfall and times when suspension of
irrigation is desirable to conserve water while remaining within the
guidelines of the EAW.
(3) When the Utility Coordinator determines that plant material (turf,
groundcover, shrubs, and trees) must be irrigated, all controllers
shall be activated within twenty-four (24) hours. In the event the
controllers are not activated within 24 hours the City may charge
Contractor all staff cost incurred by City to activate controllers.
d) Inspection and Reporting
(1) The Contractor shall physically inspect the operation of all irrigation
systems once a month and prepare a written report specifying park
name, controller location/name, start times, run times, program
name, station number, and repairs needed. The Contractor shall
maintain all sprinkler systems using City standard irrigation products
and details. All repairs shall be to City specifications and details.
Repairs to irrigation heads shall be with matching precipitation
nozzles. Contractor shall ensure that excessive over spray /runoff
into street right -of -ways or other areas not intended to receive
irrigation is controlled. The Contractor shall repair at his own
expense any irrigation head and lateral line rendered inoperable or
malfunctioning due to attrition vandalism, etc.
(2) Contractor shall perform a visual inspection of all irrigated areas
once per week. All areas receiving marginal coverage shall receive
supplemental irrigation by being irrigated by a portable irrigation
method. The contractor shall furnish all portable hoses, nozzles,
sprinklers, etc., necessary to accomplish this additional irrigation.
19
__ 25H -27
Care shall be exercised to prevent a waste of water, erosion, and/or
detrimental seepage into existing underground improvements or
structures.
e) Repairs
The Contractor shall be responsible for repairs to all irrigation heads,
swing joints and lateral lines as a part of this agreement. The Director will
be responsible for repairs to the irrigation system from the valve to the
water meter.
9. Hardscape Maintenance
a) All paved areas, including but not limited to paved parking lots, curb
gutters, pool decks, stamped or other enriched hard surface areas, shall be
thoroughly cleaned once a week between Monday and Friday. Vacuums,
blowers, sweepers or other approved equipment may be used to clean
hardscape areas. Debris shall not be blown or swept onto adjacent streets
or property. All debris must be picked up by the Contractor and removed
from the site. Debris and litter that shall be cleaned includes, but is not
limited to, leaves, twigs, branches, trash, sand gravel, and worn asphalt.
The City shall approve any equipment that is to be used for cleaning
hardscape.
b) Picnic facilities and park benches, including but not limited to picnic
tables, barbecues, benches, concrete pads and shelters shall be
continuously maintained in a safe and clean condition.
c) Pavement cleaning — Contractor shall perform pressure washing monthly to
remove dirt, stains, gum, tar, etc. from all paved pedestrian surfaces
including sport courts, sidewalks, picnic pads, paved areas around
buildings, pedestrian crosswalks in streets that are concrete or pavers, etc.
d) Site amenity cleaning --- Contractor shall perform pressure washing of site
amenities, such as but not limited to, picnic tables, park benches, skate
park, walls, planters, raised curbing, railing, exterior of buildings,
overhead shelters, etc.
(1) All picnic amenities (picnic tables, b.b.q.s, picnic shelters, concrete
picnic pads, etc.) and park benches shall be cleaned every day
Monday through Sunday to assure that all trash, stains, spills, debris,
glass, staples, nails, tape, wire, etc. is removed.
(2) All picnic concrete paved areas and b.b.q.'s, park bench areas, patio
areas, and areas adjacent building entrances shall be cleaned once a
month using high pressure cleaning equipment.
24
25H -28
(3) All barbecues shall have ashes, charcoal or any other materials
removed once a week. Following cleaning the Contractor shall paint
the exterior of the b.b.q.'s and the post with heat and rust resistant
flat black paint.
e) All parks with flagpoles shall have an American flag displayed at all
times. The Contractor shall visually inspect the flag every day to assure it
is in good condition. Should, in the opinion of the Director, the flag not
be in good condition (faded, discolored, torn and/or having holes)
Contractor shall immediately request from the Director a new flag.
Contractor shall raise the new flag immediately upon receipt from the
Director.
f) Drinking fountains shall be clean, sanitized and unplugged every day
Monday through Sunday. The Contractor shall use approved germicidal
cleaner and products to assure that drinking fountains are clean and
polished. The Contractor shall remove any mineral build up, algae,
stains, etc. so the drinking fountain is 100% clean and polished. The
Contractor shall achieve this Ievel of quality using a combination of
cleansers, metal polish product, hand and/or power tools. Should the
drinking fountain be so plugged that dismantling the fountain is required
the Contractor shall notify the Director immediately so City staff can
make the repair.
10. Plaveround/Tot -Lot Areas
a) The Contractor shall provide maintenance of all playground/tot -lot sand
and rubberized areas once a week. Maintenance shall include, but not
limited to, loosening of compacted areas, re- grading sand areas to level
condition (eliminating ruts, depressions, build up areas, etc.), sifting of
sand to assure that debris and any other foreign objects are removed,
removal of weeds, removing sand on sidewalks surrounding the
playground/tot -lot, eliminating berms (including pre - existing) in the turf
surrounding the playground/tot -lots (high pressure water blasting or sod
cutting, leveling and re- sodding are approved methods), and trash and
other undesirable material. Rubberized fall areas shall be cleaned of sand
and debris daily. Any sand that accumulates on the rubberized surface
shall be reused. Sand and debris on the playground equipment shall be
removed.
b) The City shall be responsible for all playground equipment and tot -lot
area safety inspections.
21
_ 25K-29 --
11. Ball Diamond Maintenance
The Contractor shall retain a sub - contractor to provide ball diamond infield
maintenance as set forth in Attachment 1. IT IS THE INTENT OF THIS
AGREEMENT THAT THESE FACILITIES BE MAINTAINED SO THAT
PLAYER SAFETY AND THE QUALITY OF PLAY ARE
CONTINUOUSLY ENHANCED.
a) Baseball Perimeter Maintenance
Ball diamond perimeter maintenance shall be performed daily. Ball
diamond perimeter maintenance shall be defined as all areas outside the
field of play and sideline /dugout areas where coaches, players and others
associated with the game gather. Ball diamond perimeter maintenance
areas shall include but is not limited to grandstands, areas around
concession stands, fence lines, warm -up areas, etc. The work that shall be
performed on a daily basis shall include picking up trash and debris,
blowing off areas/hosing down areas using a high pressure nozzle to
remove brick dust, stains and/or any other foreign material, such as
sunflower seeds or peanut shells, so that all areas, including pavement and
landscape areas, are 100% free and clean.
b) Daily Outfield Maintenance
(1) Irrigation checks and repairs to assure that irrigation heads are at the
proper grade to avoid injury to players who may fall on them and
that no "slippery" areas exist.
(2) Fill in of divots and depressions and all uneven areas with #20 white
silica sand, organic compost mixed with LaPrima XD Bermuda grass
seed during the spring/summer and Stover Grand Slam perennial rye
grass seed during the fall winter to re- establish the areas.
(3) Level fence line areas using a rock or leveling rake.
(4) Level and drag warning track areas using nail drag followed by
finishing drag mats. Contractor shall apply new brick dust to fence
lines and warning tracks as necessary to maintain consistent %Z" layer
of brick dust in these areas.
c) Weekly Maintenance
(1) Contractor will then edge the fence lines and warning track to
achieve crisp straight lines and a smooth crisp are where the brick
dust warning track meets the sport turf.
P%
W_._ Y
d) Annual Maintenance
(1) Top dress outfield turf using Aguanaga Santa Ana mix or approved
product. Apply with an approved top dressing machine that will
achieve a level playing surface.
e) Non - recurring maintenance:
During inclement weather the Contractor shall work to reopen baseball
fields as soon as possible. The Contractor shall use Diamond Dry or an
approved equal to warning tracts and fence lines. In addition, the
Contractor shall use hand pumps or any other reasonable method
necessary to drain water off the field.
12. Soccer /Football Field Maintenance
a) All soccer /football fields shall be inspected every day, Monday through
Friday. Contractor shall look for divots, depressions, debris, and other
turf marring conditions. If discovered, the Contractor shall fill in divots
and depressions with #20 white silica sand mixed with LaPrima XD
Bermuda grass seed during the spring/summer and Stovers Grand Slam
perennial rye grass seed during the fall winter to re- establish the areas.
b) Areas of the field where turf has been worn away due to play shall be
raked, dragged and leveled each day to provide a level - playing surface
free of divots, depressions and uneven surfaces. The Contractor shall add
approved topsoil to these areas as necessary to keep the areas level and
safe.
c) Annually, the Contractor shall top dress outfield turf using Aguanaga
Santa Ana mix or approved product. Apply with an approved top
dressing machine that will achieve a level playing surface.
13. Sport Court Maintenance
a) All sport courts shall be blown off daily. Courts and fence lines shall be
completely free of dirt, debris, etc.
b) All sport Courts shall be washed down every other week to remove dust,
gum and stains. The courts shall have water removed immediately
following the washing down.
c) Contractor shall replace tennis and basketball nets when they become
wom. The City shall fiimish nets.
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25H -31
14. General Maintenance and Clean-up For All Parks and Contracted Sites
a) All trash and debris on the ground or in trash receptacles shall be removed
from all worksites each day Monday through Sunday before 12:00 p.m.
This includes all landscape areas, paved areas, street curb gutters, flood
control channels, etc.
b) The contractor shall rake, hand remove, or vacuum leaves that are not
absorbed by planting. This shall be done as often as required to maintain a
neat appearance.
c) After heavy windstorms or other inclement weather that impacts sites
under this agreement, the Contractor shall bring in extra staff to clean all
parks areas within two (2) days at no cost to the City. Debris, such as but
not limited to, litter, fallen branches, trash, Iimbs, branches, soil erosion,
etc., shall be removed from the worksites.
d) The Contractor shall keep sidewalks and all other paved areas swept and
free of any debris, dirt, glass, weeds, leaves, etc. at all times.
e) Drain inlets shall be checked and if necessary cleaned once per day to
avoid flooding of areas during inclement weather.
15. Other Requirements
a) Work Not Scheduled
The Director may delete a portion of or the entire work site from
contractual maintenance during a construction period or any period where
the Director determines that work cannot be scheduled. The deletion of
this portion of work will be reflected as a reduction in the monthly
payment to the Contractor. The amount of reduction will be based on the
percentage of area involved and agreed upon by the City and the
Contractor in writing.
16. Special Maintenance
a) City of Santa Ana Corporation Yard - The Corporate Yard is the city's
maintenance operation center. In addition to the standard Grounds -
Landscape Specification the following special maintenance shall be
performed.
(I) All trash receptacles shall be emptied daily five (5) days per
week and replaced with new trash liners. The Contractor shall
install trash liners so as not to be seen on the exterior of the
receptacles. The Contractor shall be responsible for replacing
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25H -32
missing trash receptacle lids and interior waste receptacles
when missing. Lids and interior waste receptacles shall be
provided by the City.
(2) All cigarette ums shall be sifted daily Monday through Friday.
The sand in the cigarette urns shall be fresh and leveled.
Contractor shall replace cigarette um sand with #20 white
silica sand once per month.
17. City Inspection
a) The Director or his designated representative shall regularly inspect
the parks, playgrounds, fields and all other City property subject to this
Agreement. If said inspection results in discovery of work that is not
performed in the manner, and to the professional degree set forth in the
Specifications, Contractor agrees that the City shall deduct from
Contractor's next monthly payment, the City's actual or estimated cost of
performing the work to bring the property into conformance with the
specifications. Additionally, City shall impose liquidated damages of up
to $300.00 per inspection, per park not meeting the specifications during
any such inspection.
III. EXTRA WORK
It is the City's intent to keep parks and other public recreational sites in a beautiful and
exceptionally well maintained condition. It is also the City's intend to continuously improve
parks and public recreational sites until they are the best in the county. It is with these intents in
mind that the Director may consider authorizing extra work.
A. Damage or malfunction to plant material or irrigation system equipment (from valve
to water meter), with the exception of irrigation heads and lateral lines, by any of the
following may be considered outside the scope of this Agreement:
(1) Acts of God
(2) Civil Disorder
(3) Vehicle Collision (excluding Contractor and its employees and subs)
(4) Excavation or re- surfacing of the street
(5) Power failures
(6) Underground wiring damage
Contractor will not be considered responsible for replacement. Contractor must
demonstrate to the satisfaction of Director that one of the above occurred in order to be
excused from performing under the Agreement.
25
25H -33
B. Requests for Extra Work — The Director may request that the Contractor submit
proposals for extra work in order to improve the grounds - landscape in the contract sites.
The Contractor shall submit proposals using the City's Proposal for Extra Work
Spreadsheet (see Attachment 7). The Contractor shall complete the spreadsheet in its
entirety using his/her proposed extra work pricing (that is a part of this agreement) in
order for the proposal to be considered. City reserves the right to requests
materials /equipment receipts with invoices. All Iabor shall be quoted on a "not to
exceed" basis and City will only pay for labor actually incurred.
26
25H -34
ATTACHMENT NO. 1
SUB - CONTRACTOR
BALL DIAMOND IN -FIELD MAINTENANCE
1.0 Scope of Work
1.1 State of California Licensed C -27 Contractor specializing in Ball Diamond In-
Field Maintenance shall provide in -field brick dust maintenance for nine (9)
Baseball/Softball Diamonds per the specifications and conditions listed below:
2.0 Ball Diamond Locations and Quantities/ Types of Diamonds at Each Site
2.1 Delhi Park
2.1.1 One (1) 60' base path Major Little League diamond with skinned
brick dust infield.
2.2 Heritage Park
2.2.1 One (1) 60' base path Girls Softball/Major Little League diamond
with skinned brick dust infield.
2.3 Madison Park
2.3.1 One (1) 60'/90' base path Major Little League diamond with
skinned brick dust infield.
2.3.2 One (1) T -Ball diamond with skinned brick dust infield.
4 Total diamonds at 3 park sites.
3.0 Schedule of Work to be Completed
3.1 Delhi Park: 5 Days per wk, Feb I" to July 150'
3 Day per wk, July 16th to Jan 3Is'
Heritage Park: 3 Days per wk Year round
Madison Park 5 Days per wk, Feb I" to July 15`h
3 Day per wk July 16th to Jan 31"
1
25H -35
4.0 Field Composition Mix (Brick dust) To Be Used When Maintaining In- fields.
4.1 Field In General
4.1.1 When adding field composition mix (brick dust) to any City of
Santa Ana ball field, the specific type of material to be used is:
Pro Gold Infield Mix with stabilizer from Gail Materials (95 1)
279 -1095.
4.2 Pitchers MoundIN -0m P1ateB —as e Path Areas
4.2.1 When adding a mix with a higher clay composition material to any
pitcher's mound/home plate/base -path area, where a sport turf infield exists, the
specific type of material to be used is: Hill Topper Home Plate and Mound Mix
by Stabilizer Solutions.
4.2.2 When adding a mix with a higher clay composition material to any
pitcher's mound/home plate/base -path area, where a skinned infield exists, the
specific type of material to be used is: Ballyard with Stabilizer by Stabilizer
Solutions.
5.0 Equipment
The contractor shall provide and have "on hand" at all times during the brick dust
maintenance operation the following equipment.
5.1 Utility Vehicle
Small tight turn radios (13') vehicle designed especially for this type of work.
This vehicle shall have the capability to make circle and figure eight patterns
completely within the skinned brick dust infield area and not trespass onto
adjacent turf areas. Vehicles manufactured by John Deere, Ryan, Toro and
Daihatsu may be acceptable.
5.2 Drags
5.2.1 Scarifying Drag: Used to scratch up or loosen up the skinned area.
The drag shall be made of heavy -duty steel capable of carrying
additional weight (`s). Digging teeth shall be hardened and
pointed and be %" in diameter. Pull chain shall be included.
5.2.2 Cutting and Leveling Drag: Used to level and backfill low spots in
the skinned area. The leveling drag and cutting blades shall be
made of galvanized steel. This drag shall feature cutting blades
that are adjustable and capable of cutting down dirt build -up (high
spots) and depositing dirt into holes (low spots) creating a smooth
and level playing surface. Pull chain shall be included.
5.2.3 Grooming or Finish Drag: Used to complete dragging procedure
on a daily basis and lighter /gentle movement of brick dust. This
drag shall be galvanized metal "door -mat" link. Pull chain shall be
included. Drag shall be 6' in length by 6' in width.
5.3 Other Equipment
5.3.1 Hand Tama: 20 lb. variety with 48" min. handle. Used to compact
worn areas around bases, home plate and pitching mound.
5.3.2 Plastic Sheeting _and Duct Tape: Used to wrap hand tamp head and
help prevent wet clay from sticking.
5.3.3 Grade or Grooming Rake: Used to rake and fine level areas. Shall
be made of aluminum, 36" wide and a 6' handle.
5.3.4 Heavy Duly Shovels: Used to move material. Round/Square Point
and Scoop shovels.
5.3.5 Heavy Duty Hose: Used to water down skinned area. Shall be
3/4" to 1" top quality construction with 225 -psi working pressure.
Leaks of any kind are not permitted. Contractor shall have a
minimum of 175' of hose on hand at all times.
5.3.6 High Pressure Nozzle: Attached to hose. Use to spray down brick
dust and push excess brick dust off turf edges.
5.3.7 Industrial Push Broom: Used to remove excess brick dust from
turf edges. Shall be 24" min. wide with heavy -duty dual weight
bristles.
5.4 Wet Conditions Equipment" (Add to equipment above)
During periods of inclement weather or when the areas are wet the contractor
shall have "on-hand" during all brick dust maintenance operations the following
items:
5.4.1 Squeegee: Used to push/squeeze water off wet areas or into dry
areas or drains. Shall be 24" to 36" wide with neoprene blade and
magnesium/aluminum head.
3
25H -37
5.4.2 "Surer Sopper ": Used to collect standing water in brick dust areas.
Shall be drum type with exterior sponge and arm holding drum.
5.4.3 Diamond or Beckson Pump: Used to remove standing water in
brick dust areas. Shall be plastic with flexible piston and value.
5.4.4 Infield Sopper with Wringer and Bucket: Used to collect standing
water in brick dust areas. Sopper shall be geotextile- covered
sponge typical for absorbing chemical spills.
6.0 Meetings
6.1 Contractor shall provide City of Santa Ana staff with a contact person and a
phone number to reach the contact person from the hours of 6:30am — 5:00pm,
Monday — Saturday.
6.2 Contractor shall appoint and identify to City of Santa Ana staff a "site
supervisor ". This site supervisor shall meet with staff one (1) time per week at a
time and place agreed upon by both parties for as long as the contract is in effect
to discuss any problems /concerns that may arise and any goals for the day /week.
6.3 In November of each year for as long as the contract is in effect, Contractor shall
personally meet with staff, along with the designated site supervisor, to discuss
and outline schedules for "Annual Renovations" (listed in Section 10.0).
7.0 Daily Infield Maintenance
7.1 General
7.1.1 Contractor shall remove all litter, broken glass and hazardous
debris from infield and dugout areas.
7.1.2 Contractor shall keep brick dust and dugout areas in a weed free
condition.
7.1.3 Contractor shall hose and/or sweep and hose out all dugouts so
they are 100% free of brick dust or any other debris.
7.2 Maintenance Procedure
7.2.1 Retain smooth and level playing surface, using the following daily
procedure. The contractor shall remove all bases before beginning
any work on in -field and re- install after all work on in -field is
completed.
4
W _._ &PILOT
7.2.2 After removing all bases, the contractor shall scrape /wire brush all
base post anchors and base inserts. This will help facilitate the
base removal and installation.
7.2.3 The Contractor shall rake /shovel loose material from high spots
back into low spots /worn areas on running paths, sliding zones,
and any other low spots /worn areas appearing on the field before
any watering or dragging shall take place
7.3 Home Plate Area/Batters Box Area Holes
7.3.1 Sweep/Rake away all loose brick dust.
7.3.2 Wet area until moist.
7.3.3 Scarify area (`s) [batters box hole(`s)] with shovel. This will help
the mix bind better.
7.3.4 In a 5 gallon bucket mix "mound mix" with water to desired
consistency. Do not use infield mix for this purpose.
7.3.5 Backfill "mound -mix" material into hole(`s).
7.3.6 Tamp the area firmly with steel tamp.
Note: The tamp will be most effective if you cover the
bottom with plastic. Tape the plastic to the tamp
handle. The plastic keeps the clay from sticking to
the tamp's bottom.
7.3.7 After tamping and compacting the "mound mix" covers areas with
infield brick dust.
7.4 Pitcher's Mound
7.4.1 Follow same procedure for repair of home plate/batters box area
utilizing dry "mound mix" for this purpose. Do not cover with
infield mix.
7.4.2 Add to the above the following: Rake all loose material from
bottom to top and cover with "Mound Mix ".
7.5 GBrick dustickdust Skinned Infield Areas
7.5.1 After raking/shoveling loose material from high spots back into
low spots/worn areas on running paths, sliding zones, and any
G7 0 bity7•i
other low spots /worn areas appearing on the field, the Contractor
shall fill all remaining low spots with new Gail Materials "Pro
Gold with Stabilizer" brick dust from stock and make level.
7.5.2 The contractor shall clean all excess brick dust beneath or next to
the backstop, dugout chain link fencing and/or infield chain link
fence lines so that the infield brick dust is level with the dugout
pavement and pavement outside the infield.
7.5.3 Lightly water entire infield before dragging.
Note: Watering shall penetrate brick dust to a minimum
depth of 1/8" deep min. This process is crucial to
keeping brick dust in place and not going air borne.
7.5.4 Drag infield utilizing small utility vehicle as specified with
"grooming or finishing drag ". Circular or figure eight drag
patterns shall be used (see details 1 -A & 1 -B). Alternate drag
patterns or reverse direction of drag patterns daily to avoid ruts and
high/low areas. Speed of drag procedure shall not exceed 7 mph.
7.5.5 When dragging the skinned infield, the contractor shall stay away
from all turf edges a minimum of 18 ". This will help in avoiding
lips at brick dust/turf edges. This 18' gap shall also apply to all
backstops and chain link fence areas.
7.5.6 Contractor shall hand rake all base paths on combination turf/brick
dust infields.
7.5.7 When the dragging process is complete, the contractor shall stop
the drag in a different location daily. This will stop the
accumulation of brick dust in focused areas. At this time roll -up
the drag, place it on the vehicle and remove all debris accumulated
in the draiz at this spot and rake out material emptied from drag.
7.5.8 After dragging, hand rake the 18" edges using the "grade or
grooming rake ". The rake shall be held at an angle as to not push
brick dust onto /into turf areas.
7.5.9 After raking the 18" edges, the contractor shall clean all excess
brick dust on the turf edges utilizing a high pressure water one (1)
time per week. NO brick dust shall be permitted on the turf edges
at any time. If in the determination of City staff, an unsafe lip
situation exists (an unsafe lip is %2" or greater) in any turfibrick
dust border area infield to brick dust, base -paths or brick dust to
outfield), contractor will be required to remove or level the soil
0
W_:_MIC
build -up with a sod cutter and re- establish the in -field boundaries
with a string line or suitable method and re -sod up to the border to
remedy the situation at contractors expense. Pre - existing
conditions shall be corrected during contract start -up.
7.6 Final Wateriniz
7.6.1 This is the most time consuming and a very important element of
the procedure.
7.6.2 The contractor shall final water the skinned brick dust to a depth of
'/4" minimum.
8.0 Rainy Weather/Wet Field Procedure
8.1 On the next scheduled working day after a rainfall, the following procedure, in the
order listed, shall be adhered to:
8.1.1 Remove all standing water from low spots either by skimming off
excess water and spreading it out to dry areas or using a
pump /sopper system.
8.1.2 Rake out (scarify) wet areas.
8.1.3 Apply Dry Gail Materials "Pro Gold with Stabilizer" Brick dust
Materials from stock to all Wet Areas and Rake Out.
9.0 Work to be Completed "BI-MONTHLY"
9.1 To maintain levelness of all fields, contractor shall, once every two months,
scarify drag built up amounts of materials at high spots and cut and level drag the
scarified material to low spots. The Contractor shall fill any remaining low spots
with new Gail Materials "Pro Gold with Stabilizer" brick dust from stock and
make level.
Note: Staff shall identify areas to scarify /cut and level
drag to the contractor at weekly meetings with
contractors appointed site supervisor (as per section
6.2 of contract).
9.2 Heavy water scarified and cut and leveled areas to a %" min. depth and allow
settling in before play on field.
Note: Due to heavy watering and its need to settle before
play, staff shall provide a schedule of bi- monthly
scarify /cut and level drag dates to contractor.
fd
25H -41
10.0 Work to be Completed "ANNUALLY"
10.1 Each year, the following renovation is to be done on all fields in conjunction with
the City's Annual Sports Turf Renovation Schedule. Fields renovated may
change from year to year.
10.1.1 Contractor shall laser grade each ball diamond. Contractor shall
scarify drag built up amounts of materials at high spots and cut and
level drag the scarified material to low spots. The Contractor shall
fill any remaining low spots with new Gail Materials "Pro Gold
with Stabilizer" brick dust from stock and make level.
Note: Staff shall identify areas to scarify /cut and level
drag at the November meeting with contractor's
owner (as per section 6.3 of contract).
10.1.2 Contractor shall verify all base distances, pitching rubber distances
and pitching mound heights per the Little League, Pony /Colt
League specifications for each specific field. Contractor shall
repair any specifications not being met on any field.
In addition, contractor shall install 1/2" new Gail Materials "Pro -
gold with Stabilizer" (brick dust) to in- fields at all diamonds
(minimum 26 tons per Girls Softball/Major Little League Field and
minimum 40 tons per Junior /Senior Little League Field). Also, the
contractor shall install a minimum of I ton of Turface calcite clay
per Girls Softball/Major Little League Field and 2 tons of Turface
calcite clay to Junior /Senior Little League Fields Responsibility for
and purchase of necessary materials shall be at contractor's
expense.
Note: The City has the right to move brick dust and
Turface materials to other infields under this
agreement should they decide that an infield or
infields do not require additional materials a
particular year.
11.0 Work To Be Completed "AS DIRECTED"
11.1 Replace Base ANCHORS as directed. (This will be considered extra work.)
Note: City of Santa Ana use's the Hollywood base
anchoring system. Contractor shall install base
anchors into the ground per manufacturer's
standards. Top of stake shall be approximately 2"
8
25H -42
below the surface grade so that the base sits level
and flush against the surface on all sides.
11.2 Replace Bases as directed. (This will be considered extra work.)
Note: City of Santa Ana shall be responsible for supplying
all necessary base anchors and/or bases to the
contractor as needed.
11.3 Replace or Remove /Level/Re- Install home plates as directed.
11.4 Replace or Remove/Level/Re- Install pitching rubbers as directed.
Note: City of Santa Ana shall be responsible for supplying
all necessary home plates and/or pitching rubbers to
the contractor as needed.
11.5 When given direction to complete "as directed" work, contractor shall complete
the directed work on the next working day.
12.0 Infield Turf Maintenance
12.1 Infield turf shall mean all sport turf in the infield, the foul territory of the infield
and 36" beyond the infield brick dust skin line /arc. Infield turf shall be mowed
three (3) times per week February August and one (1) time per week September
— January.
I2.1.1 Contractor shall use a "greens" reel mower to provide "putting
green" quality finish cut.
12.1.2 Infield turf shall be cut between %s" and %" per staff's direction.
l 2.1.3 All turf clippings shall be collected and disposed of
12.2 Infield turf shall be irrigated to maximize healthy growth of the turf while
conserving water. Over watering will not be acceptable.
12.2.1 Contractor shall check and program the automatic irrigation
controller minimum one time per week.
12.2.2 Contractor shall provide any areas of the turf supplemental
watering using a garden hose on an as needed basis to assure a
high quality turf infield.
9
25H -43
12.2.3 Infield turf shall be fertilized one (1) time per month February
apply Nitro King 22 -4 -4 and March, April, May, June, July,
August, September apply Turf Supreme 16 -6 -8 at a rate of one (1)
pound of actual nitrogen per 1,000 square feet of turf.
12.2.4 Contractor shall distribute the fertilizer evenly using a mechanical
broadcaster. No hand distribution will be allowed.
12.2.5 Immediately following fertilization the Contractor shall water in
the fertilizer to avoid chemically "burning" the turf.
12.3 Infield turf shall be aerated using a walk behind piston type aerator two (2) tinges
per year, in January and July. All cores shall be removed. Dragging of cores is
not permitted.
12.4 Infield turf shall be kept weed free at all times.
12.4.1 Any grasses other than the original hybrid Bermuda installed in the
infield shall be eradicated immediately upon notice. The
Contractor may choose the method of eradication, however, may
not damage the turf.
12.4.2 Any broadleaf weeds shall be eradicated immediately upon notice.
The Contractor may choose the method of eradication, however,
may not damage the turf
12.5 Infield turf shall be kept free of disease and rodents at all times.
12.5.1 The Contractor shall be responsible for identifying and treating any
diseases or rodents immediately upon notice.
12.6 Infield turf annual renovation
12.7 Each year the infield turf shall be renovated: 1) verticut using the greens reel
mowers straight blade reels; 2) mowed to '' /<" high immediately following
verticutting; 3) overseeded during spring/summer with LaPrima XD Bermuda
Seed at a rate of 8 pounds of seed per 1,000 square feet and fall/winter — Stover
Seed Company Grand Slam seed at eight (8) pounds per 1,000 square feet; and, 4)
top dressed immediately following seeding by Aguinaga Materials using "Santa
Ana Top Dress Mix."
12.8 All infield turf edges including the arc skin line, base paths, pitchers mounds, etc.,
shall be edged one (1) time per week. The edged lines shall be straight and,
where curved lines are required, the arcs will be a true radius.
I0
25H -44
13.0 General Contract Provisions
13.1 Contractor shall provide and is responsible for all equipment necessary to
carry out the work outlined in the contract. There will be no available storage for
equipment. Contractor will be responsible for bringing in and then removing all
equipment necessary to carry out the work outlined in the contract.
25H -45
ATTACHMENT 4
ANNUAL COLOR PLANTING AND MAINTENANCE SPECIFICATION
Before each annual planting the area should be tilled 8 to 16 inches deep. Organic matter in the
form of nitrified redwood must be incorporated to a depth of 8" of the top soil. The contract
administrator may adjust this if adequate organic matter is already present in the soil but the
successful bidder must be prepared to incorporate this organic matter at every color rotation.
Organic matter must comprise 25% of the soil volume where the roots will be. This requires 2"
of nitrified redwood tilled to an 8" depth. Apply 1.5 pounds of nitrogen per 1000 sq. ft. as a
complete low nitrogen material with a ratio of 1:2:1, 1:1:1, 1:2:2 or similar. Do not use a higher
rate of nitrogen as this may result in excessive vegetative growth and a suppression of flowering.
After establishment, fertilize as necessary to maintain a robust appearance and maximum
flowering. After incorporating organic material and other supplements, the beds must be raked
smooth and slightly mounded. Sticks clods and other material must be removed from the bed.
During planting gently crush the root mass with the fingers to stimulate root growth in the
surrounding soil. Begin planting in the center of the bed and keep traffic in the worked soil to a
minimum. Make the hole slightly larger than the root ball and set the plant at the same depth or
slightly higher than it was growing in the container. Smooth out the soil around the plants after
planting, including footprints. Water plants to a depth of 5 inches immediately after planting for
4" plant material (deeper for larger pots).
Plants are to be rotated four times a year and are to be kept disease free and healthy on a
consistent basis. There must be no dead or missing plants at any time and the beds must be kept
in a weed free condition. Plants will be in 4" pots and will be planted in an 8" triangular spacing
pattern. Rows must be in a straight alignment at the time of planting. Plant species that may be
planted at different times of the year may include but not be limited to the following annual
bedding plants:
• Spring/Summer — April through October 1
Alyssum, Lobelia, Salvia, Marigold, Gloriosa daisy, Penstemon, Cosmos, Dahlia, Impatiens,
Begonias, Double Impatiens, Petunia, Verbena, Vinca rosea (periwinkle) Zinnias
Fall/Winter
Iceland poppies, Pansies, Viola, Stock, Snapdragons, Primroses, Ranunculus
Vandalism
Contractor shall check annual color beds daily (Monday through Friday). If plants are missing or
vandalized, the Contractor shall provide the City's representative with a proposal to replace
missing/damaged plants. After the City's Representative signs the proposal, the Contractor shall
then replant/replace missing/damaged plants within 48 hours.
The City's contract administrator shall be the sole judge of whether the above specifications are
met. The contract administrator shall also approve the types and combinations of color bedding
plants prior to installation.
25H -46
ATTACHMENT NO.2
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ATTACHMENT 4
ANNUAL COLOR PLANTING AND MAINTENANCE SPECIFICATION
Before each annual planting the area should be tilled 8 to 16 inches deep. Organic matter in the form
of nitrified redwood must be incorporated to a depth of 8" of the top soil. The contract administrator
may adjust this if adequate organic matter is already present in the soil but the successful bidder must
be prepared to incorporate this organic matter at every color rotation. Organic matter must comprise
25% of the soil volume where the roots will be. This requires 2" of nitrified redwood tilled to an 8"
depth. Apply 1.5 pounds of nitrogen per 1000 sq. ft. as a complete low nitrogen material with a ratio
of 1:2:1, 1 :1:1, 1:2:2 or similar. Do not use a higher rate of nitrogen as this may result in excessive
vegetative growth and a suppression of flowering. After establishment, fertilize as necessary to
maintain a robust appearance and maximum flowering. After incorporating organic material and other
supplements, the beds must be raked smooth and slightly mounded. Sticks clods and other material
must be removed from the bed.
During planting gently crush the root mass with the fingers to stimulate root growth in the surrounding
soil. Begin planting in the center of the bed and keep traffic in the worked soil to a minimum. Make
the hole slightly larger than the root ball and set the plant at the same depth or slightly higher than it
was growing in the container. Smooth out the soil around the plants after planting, including
footprints. Water plants to a depth of 5 inches immediately after planting for 4" plant material (deeper
for larger pots).
Plants are to be rotated four times a year and are to be kept disease free and healthy on a consistent
basis. There must be no dead or missing plants at any time and the beds must be kept in a weed free
condition. Plants will be in 4" pots and will be planted in an 8" triangular spacing pattern. Rows must
be in a straight alignment at the time of planting. Plant species that may be planted at different times
of the year may include but not be limited to the following annual bedding plants:
• Spring/Summer — April through October I
Alyssum, Lobelia, Salvia, Marigold, Gloriosa daisy, Penstemon, Cosmos, Dahlia, Impatiens,
Begonias, Double Impatiens, Petunia, Verbena, Vinca rosea (periwinkle) Zinnias
Fall/Winter
Iceland poppies, Pansies, Viola, Stock, Snapdragons, Primroses, Ranunculus
Vandalism
Contractor shall check annual color beds daily (Monday through. Friday). If plants are missing
or vandalized, the Contractor shall provide the City's representative with a proposal to replace
missing/damaged plants. After the City's Representative signs the proposal, the Contractor
shall then replant/replace missing/damaged plants within 48 hours.
The City's contract administrator shall be the sole judge of whether the above specifications are
met. The contract administrator shall also approve the types and combinations of color bedding
plants prior to installation.
-- 25 -H-59
MEMORANDUM
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Attachment #5
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Park Services Division
Parks, Recreation, and Community Services
Agency
To: Mike Lopez Date: January 09, 2008
From Loren Rossignol
Subject: Monthly Water Management Report For December 2008
Purpose: To improve our water management practices through education and Gschndogy, and to insure ft and responsible use of our water resoumes.
IV
• Page 9
Data recording and methods of collection
Data is recorded by 57 Calsense model ET-1, Ef2000, and 2100 controllers that have flow meters.
The data Is collected by a central computer or is manually downloaded to a laptop computer. All other
sites are recorded by City water meters and manually read.
The data contained in Section if of this report was derived from 12 Calsense 2100
irrigation controllers that utilize moisture sensors.
Savings due to moisture sensing DecemberSAVINGS:
Gallons: 703
Dollars: $ 215
Usage in galons for Calsense sites
PARKS, BIKEWAYS, & PUBLIC FAC.'S
1,358,911
54144.68
MANUAL / TEST & NON CONTROLLER
767 700
$511.49
THORNTON PARK IRRIGATION & LAKE
664,672
$2,027.25
COMBINED USAGE FOR ALL SITES
2,191,283
$6,683.42
December 2008
COMBINED USAGE FOR ALL SITES
4,977,853
$13,873.27
November 2008
Usage in gallons for non -Calsense sites
PARKS
CENTENNIAL PARK & LAKE
1,213,266
492,932
$3,700.43
$1603.44
CIVIC CENTER
NA
NA
BIKEWAYS
NA
to
W_i_��I
V. December 2808 80 2007 calendar month CalSense combined usaueomuarison
YEAR
USAGE
MANIJAUTWUNON
I ETO
PPT.
2008
2,191 283 or $6,683.42
1
167,700 or $511.49
1.67"
3.14"
2007
3,469 520 or $8,677.27
396,468 yr 5991.57
2.17"
0.64"
MAWA: (Ma)imum Applied Water Allowance) The caWated "not to exceed" limit of annual applied water for
a mature landscaped area. MAWA does not consider rainfall.
iEAW, (Eslimated Applied Water) A projection of the amount of water that should be supplied to a landscape
by the irrigation system, as measured by a water meter. In any month when Effective Rainfall is received, it
may substitute for applied water.
Jerry Sarela
Kevin Clark
Juan Garcia
Paul Johnson
File
• Page 2
Richard Ortiz
District IUMERCHANTS
District IVIMASTERS
VISTA DEL VERDE
25H -61
1112=9 December 2008
CALSENSE CONTROLLER
USAGE (Gallons) COMPARISON
'
MAFWI=l
Nom I TOTAL I
0
PROWD -
APPLIED
I NCF
L
L 'A.
I'A-' !
E RIDGE PARK
0
0.86
Boo
0 A L
kL a
48i
4MBUB 1
0.95
18,647
0-
2
$
A0"
C . -A
CY. RD
YARDK
y -
"B"
5,126
-0
-
NA
--- -0
CITY YARD
Y
y
LHI
17,D78
$
33.15
32,w
32.
DELHI ARK
ARK
7K
55
0
0.13
70, 72
70,872
95
TT ST B
D LHI ER
D LWI 'A'
0
11.37 1-
d1b.
97
AL I
DELHI CENT
I CENT
DELH 13.
4,916
$
9.541
�AM
19i
20.819[
34
90
r
GE
TA.E PARK
-8
153% 3
-32.691
-111.64
111,6261
1721
44,6391
LAWN B0VVLIRdG
0
-0-D
22.8 5
44.251
18.902
16.902
531
- TNA
LILLIE KING
8,465
0 8.4661$
16.431
881=
-
88.532U7
3DT
MADISON I�
MADISON PARK
71775
* 7.
I P
_'
]ZINT-01 L$_
15-091
-27,541 -
27.5411
471
ROSITA PAWV�A_-
go-
16.9
, s
0 $
32-95 F__
114,819-
114,8191
ROSITA PARK
0
-2,840
L 712 721$
_IE114
47,853
47.el,53
64
2401
SXN_DPOINTE PARK
50 2,09015
6
5-611
5.6
53,598
5. -1
_5.
53,5981
761
SANTA ANITA PARK
OT-V
INA
NA
- l#VALUEIj
708
1.555
21.00VI
21,889-
32
MEMO
FIORTOLA PARK
a
2,510
11
9911
-0.00
6.80
10,0431 -
10.043
3
23,0211
23.021
35
K
NA
NA
CENTENNIAL "E"
Aj 6
7.07
17.248
17.243
UE
26
C N N L'r
57
-
$
10A7
-
0
DA YOUNGW
"B"
745
6.93
2
2-3.188
23,168
7
36
DAN YOUNG
0'
2.976 A7111 $
5-76
0-
01
DAN YOUNG"C'
110'-245
-34
355 $
0.0
5,516
8,5151
41
81
48
JEROME PARK E.
_110
1,360 1=.394$
2.711
57,028
57,02$
78
JEROME PARK W.
3,745 ,635
31$
_ 7�__
.27
140,537
MEMORIAL PARK "A"
'MEMORIAL
- 9-
91 V-0-02
16,561
PARK "8"
19
191$
0.04
32,339
MEMORIAL PAR
670
3,779 4,4491$
8.64
180,904
S.W. SENIOR CRT-R.
41
205 2521$ '
0.49
26625
28.6251
'
imael
19
I
IN G"120 -
f,.17VUA I --- 61
or
016
INA
E
0
4
E RIDGE PARK
0
0
01--_
01
R ST. BIWE
FL W LL
GREENVILLE BIKE—
FRA11KE
0-
884
$
1.72
5,126
0
71
P NTIC
RE TICE, ��WN
M
--- -0
A
59137
NA
_ R NTIC W
F ICE, AVIARY
0
NA
VVA
TT ST B
0
NAB
AL I
XT-0 PARKING
0
2,312
2,312
S
4.49 2,636
!2'Z7
Kq Fig
SADDLEBACK VIEW
0
114
L S
0.2-2-1
44,6391
44"636
SANTIAGO 85?ff-
01$
- TNA
LNA
I
- TOTALS
90.421
167,70016
360.Sl 1
_iAS-9.6151
1.358. 11
snag
• -
EximedS 10% Of Applied 1z cowouers wt
L.B.C.H. is exempt marstum Sensors
25-H-62-
WATER BUDGET
MAWA - EAW APPLIED COMPARMON
CALENDAR YEAR 2008
SITE
J11L1
FM I
UR
---
I APH
I MAY
WAY
AM
A"'
im
AVG
sw
I OCT
I Im
I DEC
rrA
SAW
448
0
1 550 1
754
917
)37
- 937
1100
1 IC*
1263
958
754
609
408
1 so 5w 963
72M2
38 1
1 1207 155 1526 950 694 183
—
23
.0
HYDIR HCF
APPUM
320
484
5 1
551
7 5
675
7
667
66
7 g
793
910
us
895
732
990
543
36T
294
NAM
uw
323
0
396
543
661
0 263 549
,
723
23
752
752
903
saa
641
393
87
p
HOF
APPLIED
m "-A
E.-m-
818
I-
I
MAM
EAW
NVMOCAP4.HCF
APPLIM
NA
MA I
MA
MA
NA
MA
NA
NA
m
NA
NA
1EAW
307
0
377 1
517
628
642
754
866
852
656
517
349
79
so 1 276 w
1168 961
1176 IOU M 132
21
HYDROCAP MCF
1APPUM
JMW�q�272
369
391
424
SM
6M
397
193
201
227
208
�UAM
92
LAW 0
1APPUED
113 1 155 159
8 --IF 83 156
--,40
280
250
266
246
197
162
Iss
109
105
26 -T
84
4
NVOROCAP.&MIF
MA
wim.91
229
285
1 250
259.
295
1 273
3Q9
355
US
1031
1189
668
304
349
1014
1150
4072
402
1234
234
215
21 5
187
187
782
782
2
725
7
"a
-;W9
184
155
615
$42
453
124
1 47-
416
-110
100
5
333
1-5
NONE---
---kWYDROCAP-5)fCF
10
110
INAW 0
134 1 184 224
13 4
11 118 221
a on 223
-8115
MEMELKOM
HYDROCAP-106Wf
Uj-.�4
1 358-
IMAW 1 4
1APPUED
4
44 749
23
23 342 711
-.L33 73
1 MS 808
919 963
549 562
XYDROCAP6031cr
1AWA
I FAW
IAPPLIED
73
2m
so
26
795
123
96
1000
Sol
Ul
t49
171
1326
1107
636
1 152
208
j3M
1426
$91
179
219
_1590
1477
_LA
205
- 262
ja26
JT73
MA
202
255
1796
1745
NA
. 156
162
am,
1394
ID75
NA
—
123
119
Lvz
1090
72 010
77-A
NA
83
40
-M
736
187
NA N4W
;
66
--1 7
..
589
7
t27
2
HYDROCAP-0-IMF
648
IrAw a
IAMSED
IFAW
HYDROCKP-1&HCF 1AMJED
NAM
_194
0
-
39
L_
23
24
-
327
15e
02
398
342
132
406
406
204
477
443
263
548
523
2M
539
499
—
232
415
310
3
2.23
327
238
237
221 177
59 10
—
IFAW
Wf=OCAP-2LHCF
IFAW
HYDROCAP-IO.MCF 1AMSED
Ir-AW
HYDROCANLROF [APPM
ahwA
MAY*
MAYlA
262
1 0
94
378
1 0
309 424 ma
3077iJ 243 SM
461 532 769
26 327 676
NA
501'' 609
527
774
766
850
623
--
,612
32
395
923 1
892 1
I
T31 1
710
1008
MA -
1DOO
1073
ago
840
M
w
_NA
1043
1043
BUO
an
U22
538
583
583
"A
HA
W3
803
642
SM
636
424 6 229
22
458 76 12
340 M W 12
im
632 427 342
342
476 105 7
-2 F.
30
501 339 1 271 1
0
ffW
20 273 512 --i
7M 126 372
059 sop
_F1 _7
820 807 497 8 M 13
35
35
—srg T
F41
1EAW
-O.HCF JApm
rAwA
244
299
410
498
509
698
667
878
521
:4
277
222
' - �7�4
m7 NA I
142 165
NA I NA NA I
183 las
-AL- "A
223 219 147 101
-L N
-M& NA NA NA MA
56
NA
1001 r.AVV 77 412 3414 7050 8740 9218 9090
Total Applied 3328 4283 5306
6483 5837
Ow
25 H'63
7830 4852 4096 901 154
5550
WATER BUDGET
MAWA - EAW APPLIED COMPARISON CALENDAR YEAR 2008
WiE
MAWA
—
GF8
MAR
APR
MAY
JUN JUL
I M4
SEP
OCT
NOV DEC
EAW
HYDROCAP-0 HCP
APVUeo
30
65
96
168
175
73
NA
NA
HA
NA
NA Na
MAWA
w
RYOROCAP-0 HCF
APViJED
26
23
60
i
88
89
96
81
67
I 55
52 1 9
MEMEL---
NYDROCJM -0HCF
1APPum
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA NA
MAWA
aw
tNA
HYDROCAP.O HO
APPLIED
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA NA
AwA
EwW
45
93
1t2
12
76
52 41
0
6
33
103
113
128
156
76
15 2
HYDROW -6MCF
AFKm
29
99
$
s•
IFAW
MAWA
t12697
HYOROW-0 HCF
APPUeo
19
14
64
158
171
178
221
108
43 40
WnMOCAP-0 W JAPPLVD
MAWA
w
86
0
:_,
106
4
,'�. .
145
27
_ _ :t .
178
81
*
180
91
,° 1H *t'
212
104
100
243
124
39
117
104
84
75
81
145
63
64
98 78
12 1
43 34
MAwA
38
48
64
77
79
93
107
105
W
-0
5
24
72
76
64
103
93
57
48
12 2
HYDROCAP -0NCF APpL1Ep ?y:•'
?_`
5
_":Q6'°'
72
74
97
53
''
.-
NA
NA N11
MA WA
EAw
M.1.1
ROCAP-0 NNA
W
n
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA NA
Total Applied 139 27 6
332.'k W.I.
ow
25p =64
WATER BUDGET
MAWA- EAW APPLIED COMPARISON CALENDAR YEAR 2008
rau +rrcr ,7rcY .7f3/ 0011 0344 3917
Total Applied 55' .•: 4.i2 :` +I 2945 525 55
@'``$7�?k 8339,- ;`.b`c.466:ie':3 ^?c " r
25W =65 .
JAN
rm
MAR
APR
MAY
JUN
JUL
AM SM
OC1'
N0V
DEC
MAWA
79
98
134
163
166
185
224
220 170
734
90
72
eAw
0
0
42
103
139
145
175
172
103
78
6
0
HYDROCAP4O F
APP
{;: :F_:
0
: 207
s•
251
257T
_
302
346
341
..!
262
207` 140.,,
112•
MIgYA 123 151
eAw
0
12
108
225
287
313
370
364
234
178
38
4
HroROCAPaH�
�
'
t
585
223
71f
727
292
1 04
216
M
27T
743
MEMILMAWA
427
sAw
0
38
332
873
837
880
1058
1028 635
472
112
18
NroROCAV_t H�
VWPKJED
6
BOWAN=
1004
MAwA
83
11
157
191
f85
229
2 9
259
200
157
108
p
85
FAw
Q
4
56
130
168
185
218
214
t
107
18
2
N NcF
APaUED
4
6
103
1
34
106
141
8
12
3
j32f
353
434
594
723
739
867
996
980
755
594
402
1
0
22
293
862
8 8
858
1035
994
612
485
97
11
HYOROCAP,=6
2
2
901
884
rAWA
77
95
130
158
162
190
218
2f5
165
130
88
70
6MAf
0
4
43
106
140
153
18i
179
113
87
13
2
HYORl1CAP
APPLIED
.,
2
MAMMA
273
337
462
1 552
575
674
774
762
707
587
462
312
250f
eAW
0
0
218
1 504 1
672
7
647
833
509
376
47
Q
NYOROCAP HCF
ED APPL
t t.,
m—
78
130
159
162
180
219
215
166
130
88
71
EAW
O
8
47
139
157
f80
214
201
191
110
22
3
NYDROCAPA HCF
APPLED
-"-; •
2
=:7
- -
-
182
162
MANN1
242
298
4
498
507
93
683--g72
16
408
27 1
220
EAw
0
0
182
383
301
528
631
621
383
282
51
0
MYDROCAM1i,HCF
APPLJ®
1
108
783
bi- ,-
952
974
1143
1312
1291
_
995
783
529•
,1,
k423
MAMYI► 466 571
EAw
0
t5
247
869
853
905
1091
1052
834
483
48
5
HYDR C HCF
1034
It
LUltr9�
-
MYDROCAP-0,HCF APPLItg
NA
-MA
NA
MA
NA
NA
NA
NA
NA
NA
NA
NA
MAWA
238
289
397
482
493
579
664
854
504
397
266
214
eAw
0
21
228
433
558
582
697
686
425
309
73
10
NYOROPJIRO HCF APPUFD
tip.- !:,
21
832
i11
611
407
Total FAW
-'
..�'
-
rau +rrcr ,7rcY .7f3/ 0011 0344 3917
Total Applied 55' .•: 4.i2 :` +I 2945 525 55
@'``$7�?k 8339,- ;`.b`c.466:ie':3 ^?c " r
25W =65 .
WATER BUDGET
MAWA - EAW APPLIED COMPARISON CALENDAR YEAR 2008
SITE
aA1sA
JAN
290
Fsl
356
NM
488
APR
593
MAY
606
JUN
712
AX
817
WO
804
1, SEP
Bt9
OCT
488
NOV DEC
329 264
EAW
O
14
100
484
608
844
778
749
453
344
45 6
..
0
181
236
NA
MA
NA
NA
NA
NA
NA NA
MAWA
NYDROCAV 1N:E
1088
806
62
NA
743
5512
6820
6799
4027
2971
1904 669
KAWA
NAW
423
579
717
855
884
IM
1192
1173
1 903
711
481 384
609
770
1094
1353
1385
1644
1903
1871
1 1418
1094
670 544
OYDROCAFMANU
APFUM
202
8
NA
684
KA
777
1585
1327
1231
487 4a
rAWA
eAW
380
7
639
778
795
933
1071
10541
812
39
432 348
0
9
58
416
5
627
756
T31
41
325
19 3
NYD1tOGRf .HCF
APPUED
MAWA
e W
0
439
456
678
591
455
358
242 194
13
262
358
436
446
1 523
801
0
22
228
426
549
5th
682
671
414
298
72
11
NPPUGI
AWA
626
0
769
164
420
1281
1309
_
1537
1765
1736
1338
294
1053
.
1053
712
569
0
1 43
380
1035
1262
1357
1643
1
946
743
1i0
15
NYDROCAP 1H:F
EMEWPW
NYDROCAP -* CF
eAW
APR=
0
806
966
726
1399
1411
820
648
70
86
117
i43
146
171
197
194
149
117
79
63
0
20
0
79
B4
224
106
234
'RW
258
317
287
178
149
139
39
8
WAWA
EAW
NYDROCAP -O,HCF
APPLIED
rAVw
466 T
513
746
955
1142
1235
1072
1282
1025
616
5569-
398
EAw
0 j
0
199
842
958
1062
1297
1195
711
5
60
0
HYDX0CAP45 HCF
TMJI PAW
APPUm
- 1 j.
n
61
803
860
1312
_ -
, ....
.:i
586
.:..r "�-' ra ro airs fDD 2HU8 2105 300 37
Total� . .............
APPIEab _.5l6 5t . "8 2916 32176 3728 5163:';. `
"' "m
4 11 a
0 jt
WATER BUDGET
MAWA - EAW APPLIED COMPARISON CALENDAR YEAR 2008
WE
JAN
FEB
MAR
APA MAY
AUG
SEp OCT
UDY'
DEC
EAw
36
40
58
75 49
100
80
64
44
37
39
43
87
100 114
r28173
122
91
73
48
32
HYDROCAPWMCF
APPLED
25
19
38
36 38
52
45
42
29
7
MAWA
eAw
97
119
1&/
198 203
270
208
164
711
88
0
23
89
2S2 281
319
196
165
44
9
Cf
+rte
MAVw
_
"
198 179
192
177
1171
p
FJ1YY
cF
ED
4
0
0
53 41
67
55
50
46
51
21
7
wAVw
Em
W WCAP•t
13
0
0
35 24
26
32
1B
10
29
8
13
MAwA
EAw
10
12
7
20 21
24
28
27
21
17
11
9
0
7
8
17 21
23
27
27
77
113
3
0
MYOWCAP61 CF
APPLED
MAwA
FAw
59
;`, +t
72
99
18 12
11
19
11
125
99
-
67
amn
120 123
Su
165
163
5
22
48
115
280 289
323
393
228
148
63
29
HYOOOOCIIP CF
AMAD
�. "
:ar
90
200 ro r
200
129
4
15
MAwA
EAw
:179
WD
APPLED
80
0
147
73 138
135
167
148
115
711
8t
MAVVA
rAw
65
79
109
132 135
158
182
138
109
73
59
93
118
187
200 211
251
290
266
216
187
102
83
P
[EAW
APPUso
IIAYYA
r-
+
`
•s
:
80
i APALIEO
NA
NA
NA
NA NA
NA
NA
NA
NA
NA
NA
NA
MAVA
EAW
CF AiF—
MAYA
EAW
88
97
141
180 215
233
202
242
193
154
105
75
86
.M
97
S M
169
'IM
300 327
234 ME
325
Aj=
302
T2
332
227
'G
1 185
F
116
i
71
9
WMROCAMAW APPLIED
70
as
131
133 119
20
NA
NA
NA
38
108
7
MIL-WA
iAW
HYORDW1pa,HC/ APPLED
0
0
0
O i 0
0
0
0
0
0
0
0
MAwA
EAw
HCF Arauep
NA
NA
NA
NA NA
NA
NA
NA
NA
NA
NA
NA
AIA1W
EAw
HYDMaCAP o ep APPUED
Total EAW
11
10
32
35 69
67
NA
NA
NA
NA
NA
kA
147 212 448 949 1012 1077 1181 1443 759 624 274_ 141
TotalAppfi@d 350 :.,`'419 521 688 832 198 908 1071 747:;° 117
no
251 67
Estimated Applied Water (EAW) Compared to Applied Water
December 2008
I Mr-0 %*fBUDGET
City Forces
Park Maintenance
APPLIED
106
-10 OF OULFUL I COSTISAVINGS
1. 111. 528 -$3.042.15
BUDGETED
154
City Forces
Civic Center
APPLIED
18
13.464 429-69
BUDGETED
5
Merchants District 11 - Merchants
Park Maintenance —
APPLIED
661
494,428. -$1,384.04
BUDGET
BUDGETED
55
District lV- Masters
Park Maintenance
APPLIED
612
607.376 -$1.770.02
BUDGETED
37
Vista del Verde
Park Maintenance
APPLI ED
117 1
87,51
BUDGETED
a&
25FIF-00
Daily ReDon
Daily Report
Rendered in English Units.
December 1, 2008 - December 31, 2008
Printed on January S. 2009
Irvine - South Coast
12/0112008 0.07 0.00 207
12!02!2008 0.03 0.01 186
12/03/2008 0.05 0.00 246
121002008 O.OS 0.00 217
12!0511008 0.07 0.00 284
17106/2008 0.08 0.00 257
12/07/2008 0.03 0.00 120
121D812OOS 0.04 0.00 160
12/4911008 0.11 0.00 300
12/10/2008 0.09 0.00 295
12111r2008 0.08 0.00 284
12112200B D.04 0.00 160
1VI3/2008 0.04 0.00 127
12/1412008 0.05 0.00 243
121152008 0.01 1.78 R 62
1211812008 0.05 0.13 242
1211712D08 0.01 0.68 R 33
1211812008 0.06 0.18 272
12/1912008 0.06 0.00 274
17/20/2008 D.06 0.00 269
1712112008 0.07 0.00 284
12122/2008 0.01 0.18 80
12/23/2008 0.05 0.00 282
12/24/2008 0.02 0.00 86
12125/2008 0.01 0.18 98
12126!2008 0.07 0.00 291
12!272008 0.06 0.00 290
12128/2008 0.07 0.00 289
12/29/2008 0.07 0.00 290
12/30/2008 0.07 0.00 289
12/312006 ��yy 8g
WIM 0.06 0.00 2,833o
14.3 74.8 48.5 57.1
14.0 81.7 52.0 55.3
13.5 65.0 52.5 57.3
13.4 64.4 51.0 57.5
11.3 73.6 47.0 57.6
9.0 74.2 47.4 61.2
13.6 64.0 52.7 59.2
12.4 62.1 48.3 54.8
5.4 69.3 45.6 59.2
5.3 72.0 45.0 56.7
7.9 725 47.9 57.5
12.0 88.7 47.0 55.5
10.9 60.8 43.5 54.4
8.8 55.3 36.6 46.9
11.4 54.1 47.5 50.4
9.8 57.4 43.0 50.1
8.7 51.7 Y 41.3 48.5
8.5 56.4 39.3 46.9
8.3 56.6 39.6 473
9.2 601 39.2 48.3
6.6 53.5 40.4 50.8
11.5 55.5 44.7 51.9
9.5 56.4 40.7 49.5
9.5 54.7 45.4 51.1
11.7 57.6 40.0 51.6
6.1 55.5 34.1 44.5
4.5 59.8 37.0 47.6
6.5 70.3 38.0 49.6
9.1 72.4 43.5 55.2
9.6 70.7 45.5 55.1
9.8 65.6 39.4 49.2
100
100
95
94
98
77
03
95
92
63
80
93
87
84
98
98
92
98
89
94
90
97
93
89
96
91
73
79
85
87
08
84 90 0= 2.5 s0.7 59.0
79 94 53.6 2.7 64.3 $9.6
as 84 52.6 2.8 67.4 60.5
68 83 52.4 2.5 61.3 60.3
41 70 47.8 2.6 63.4 59.3
25 40 41.8 2.5 59.3 58.7
63 St 53.2 2.6 62.1 58.9
69 86 50.3 3.8 87.7 68.7
12 31 28.8 5.4 130.2 57.3
14 34 28.3 3.0 71.3 56.0
29 49 38.4 2.6 63.3 55.0
53 80 49.3 3.7 85.2 55.4
61 76 48.9 4.8 116 -7 55.9
41 00 33.7 3.0 71.6 $4.5
67 92 48.1 5.7 136.7 52.3
54 79 43.9 2.5 51.1 52.4
88 81 40.8 7.3 Y 175.5 Y 51.7
56 78 40.4 3.5 84.7 49.7
55 75 39.8 3.1 74.0 49.9
58 80 42.4 2.9 70.3 49.6
49 69 41.2 2.9 69.0 49.9
78 86 48.3 5.0 121.6 50.2
57 78 43.1 3.5 84.7 $0.8
83 74 43.3 3.5 84.6 51.0
72 90 48.7 5.9 142.1 50,0
35 61 31.9 3.7 89.7 50.4
22 40 24.5 3.3 78.6 48.9
30 54 33.5 2.5 60.6 48.7
35 61 42.1 2.8 67.0 49.4
39 65 43.5 2.8 62.0 50.3
52 62 44.0 2.1 50.1 49.8
R - Far out of normal range
C or N - Not Collected M - Missing Data S - Not in service
H - Hourly Missing or
lagged Data 1 Q - Related Sensor Missing Y - Moderately out of range
hitP://W%Ywcitnis.water.ca.gov/cirnis/dai]yReport.dofl/512009 3:41:32 PMj
IWO
25HT -69 --
ATTACHMENT 6
Plant Cap
Site
2" Plugs
Shrubs,
1 Gal
Ground
Cover
64 Ct Flt
Vines, 1
Gal
1
Bomo Koral
1,000
100
0
200
2
Delhi Park
1,000
100
0
100
3
Lillie King Park
0
50
0
200
4
Madison Park
500
100
0
200
5
Sandpointe Park
500
100
6
200
6
Heritage Park
500
100
0
200
7
Santa Anita Park
2,000
200
0
200
8
City Yard
500
400
0
0
Subtotal District 3
6,000
1,150
0
1,300
Subtotal District 3
(Revised)
3,000
575
0
650
Note: This plant cap is an annual plant cap for each district. Plants that die
as a result of Contractor's negligence are not applied to this plant cap. Where
Contractor can show that vandalism was the cause of the plants death, City will
assume cost of replacing (excludes vines). City can elect to install plants in
existing bare areas, or new construction areas.
25 -H-70 - -
50%
Standard Plant
Costs
64 Ct.
5 gal
$8.84
Flat $9.95
1 gal
$2.95
Plugs $0.40
Plants costing more than standard plants shall be considered premium. City will
pay only the incremental difference between a standard plant and the premium
pla nt.
25H# -71
26H =72
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3
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C
7
E4
N
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a
D
w
n
3
w
3
V
ATTACHMENT 8
TREE PRUNING SPECIFICATIONS
1.0 INTRODUCTION
Trees and other woody plants respond in specific and predictable ways to pruning and
other maintenance practices. Careful study of these responses, has Ied to pruning
practices, which best preserve and enhance the beauty, structural integrity, and functional
values of trees.
In an effort to promote practices, which encourage the preservation of tree structure and
health, the following policies have been established. These specifications are presented
as working guidelines, recognizing that trees are individually unique in form and
structure, and that their pruning needs may not always fit strict rules.
1.01 OVERVIEW OF SPECIFICATIONS
Any tree work performed in the City of Santa Ana Park and Recreation Facilities
( SAPRF) must be done according to the SAPRF specifications. There are different
criteria for pruning depending on the purpose for the pruning.
a. Complete Prune Specifications are used when circumstances deem the entire tree
needs to be fully pruned.
b. Safety Prune Specifications require less pruning and are used when specific, possibly
hazardous (dead/dying) limbs need removal to eliminate all safety concerns. Safety
pruning may be recommended in some circumstances instead of a complete prune.
Safety pruning specifications are used for "as needed" pruning as outlined above and
address only safety concerns. Safety pruning includes only the basic requirements
and does not include the fine pruning detail work outlined in a complete prune.
c. Power Line Clearance Prune (PLC) Specifications are used for private tree power
line clearance work and for street tree (PLC) pruning when the tree is pruned
between its periodic complete pruning cycles.
d. Palm Pruning Specifications are used when pruning any type of palm.
All specifications are based on International Society of Arboriculture, National Arborist
Association and American National Standards Institute criteria. This guarantees that
SAPRF trees receive the best possible care.
1.02 GENERAL REQUIREMENTS
The following requirements shall be used during any pruning work to be performed on
SAPRF trees:
a. Proper disposal of A tree debris generated.
b. Assuring good traffic control and minimize disruption of the public.
25H -73
c. Assuring adequate safety of employees and the public.
Prior to starting any tree work on an SAPRF tree, the Contractor must contact an
authorized SAPRF representative. Contact Mike Lopez, Park Services Superintendent at
714/571 -4212 Office or 714/231 -6112 cell phone.
1.03 CERTIFIED ARBORIST
The Contractor shall employee a full -time, permanently certified arborist, as accredited
by the international Society of Arboriculture. This person is responsible for ensuring that
the Contractor's crews are performing work according to SAPRF specifications.
1.04 SPECIFIC TREE PRUNING SPECIFICATIONS
a. All persons performing tree work on SAPRF trees must be trained according to tree
care standards accepted by the International Society of Arboriculture.
b. All persons performing tree work on SAPRF trees in or around primary electrical
lines must be trained to do so according to the "Electrical Safety Orders" of the State
of California, including all amendments and revisions.
c. When tree pruning cuts are made to a side Iimb, such remaining limb must possess a
basal thickness of at least one third (1/3) of the diameter of the wound so affected.
Such cuts shall be considered proper only when such remaining limb is vigorous
enough to maintain adequate foliage to produce wood growth capable of callusing
the pruning cut so affected within a reasonable amount of time.
d. All final tree pruning cuts shall be made in such a manner so as to favor the earliest
possible covering of the wound by natural callus growth. Flush cuts, which produce
large wounds or weaken the tree at the cut, shall not be made. The branch collar
shall not be removed.
e. Tree limbs shall be removed and controlled in such a manner as to cause no damage
to other parts of the tree, or to other plants or property.
f. All tools used on a tree known to contain an infectious tree disease shall be properly
disinfected immediately before and after completing work on such tree. All major
diseases and/or pest problems shall be promptly reported to an authorized SAPRF
representative.
g. All cutting tools and saws used in tree pruning shall be kept sharpened to result in
final cuts with smooth wood surface and secure bark remaining intact. All trees six
(6) inches in diameter or less shall be pruned with hand tools only. Chain saws will
not be permitted on any trees six (6) inches in diameter or less. This is to prevent
any unnecessary abrasions to cambial tissue that may predispose a tree to insect
and/or disease problems.
2
25H -74 -
h. Whenever pruning cuts are to be made, while removing limbs too large to hold
securely in one hand during the cutting operation, the limbs shall be cut off first, one
(1) to two (2) feet beyond the intended final cut. Then the final cut shall be made in
a manner to prevent unnecessary tearing back of the bark and wood. Such cutting
back shall not include the removal of any Iive, healthy limbs in excess of six (6)
inches in diameter without prior approval from an authorized SAPRF representative.
i. No more than twenty five (25) percent of the live wood may be removed from the
crown of any tree, without approval of an authorized SAPRF representative,
excepting live oaks, which are limited to no more than ten (10) percent. Resulting in
keeping as much of the crown of the tree as possible.
j. Any extraneous metal, wire, rubber or other material (i.e. stakes, ties) interfering
with tree growth shall be removed immediately.
k. Any defective or weakened trees shall be reported to an authorized SAPRF
representative. Specifically, any structural weakness of a tree, decayed trunk or
branches, shall be reported in writing, noting the location of the tree by street address
and a description of the hazard found in the tree.
1. The use of climbing spurs or spike shoes in the act of pruning trees is prohibited,
except palms that are more than sixty -five (65) feet in height.
m. Beneficial animal, bird nests, nesting cavities or other wildlife habitat shall be
preserved and protected whenever feasible, unless doing so would create a hazard.
1.05 COMPLETE TREE PRUNING SPECIFICATIONS
Complete tree pruning shall consist of the total removal of dead or living branches that
may threaten the future health, strength and attractiveness of trees. Specifically, trees
shall be pruned in such a manner as to:
a. Prevent branch and foliage interference with requirements of safe public passage.
Over street clearance shall be kept to a minimum of sixteen (16) feet above the paved
surface of the street, fifteen (15) feet above the curb and eight (8) feet above the
surface of a public sidewalk or pedestrian way. Exceptions are allowed for young
trees, which would be irreparably damaged by such pruning action.
b. Remove all dead and dying branches and branch stubs that are one half (1/2) inch
diameter or larger.
c. Remove all broken or loose branches.
d. Remove any live branches, which interfere with the tree's structural strength, and
healthful development, which will include the following:
1) Branches, which rub and abrade a more important branch.
25H -75 --
25H -76
FOURTH AMENDMENT TO AGREEMENT
THIS FOURTH AMENDMENT TO AGREEMENT is entered into on February 22,
2011, by and between Merchants Landscape Services, Inc., a California corporation
( "Contractor ") and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California ( "City").
RECITALS:
A. The parties entered into that certain Agreement A- 2009 -053, dated May 18, 2009,
(hereinafter "said Agreement ") by which Contractor has provided park landscape
maintenance services.
B. Said Agreement has been amended by the parties on October 5, 2009, November 16, 2009
and July 1, 2010, to add park sites and City facilities for which Contractor is responsible for
landscape maintenance, and to extend the term of said maintenance.
C. In order to provide uninterrupted park maintenance services at additional park sites and
public facilities within the city, the parties wish to amend the Scope of Services, add
compensation to pay for the additional services and provide for an extension of the term of
said Agreement to allow City the ability to complete the bid process for landscape
maintenance services.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Fourth Amendment to
Agreement, the parties agree as follows:
1. Section 1, SCOPE OF SERVICES, shall be deleted in its entirety and replaced with the
following:
"a. Contractor shall perform landscape maintenance services for Santa Ana Parks,
District 2, including the Santa Ana Stadium and Civic Center but excluding El
Salvador Park, as set forth in City's Request for Proposal 09 -006, dated February 27,
2009, incorporated by reference to said Agreement, the Specification for Routine
Maintenance, attached to said Agreement as Exhibit A, as amended by the parties,
and Contractor's Proposal dated April 6, 2009, attached to said Agreement as Exhibit
B. Said maintenance includes the baseball /softball diamond maintenance, which
Contractor has subcontracted to Major League Softball.
b. Contractor shall provide landscape maintenance for bike trails and facilities
located throughout the City, as set forth in Exhibit A -1, in conformance with the
specifications set forth in Exhibit A -2. Both exhibits are attached hereto and
incorporated by reference."
2. Section 2, COMPENSATION, shall be amended to increase compensation by $75,048.00, to
pay for the additional services at a monthly rate of $18,762.00 plus a contingency of
$5,000.00 for unanticipated work which may be required during the extended term. If the
25H -77
term of said Agreement extends beyond June 30, 2011, as provided in Section 3, below,
compensation shall be amended to provide an additional $76,795.00 ($18,762 for
maintenance of the additional bike trails and facilities plus $58,033.00 for current District 2
site maintenance). The total amount to be paid pursuant to said Agreement shall not exceed
$913,194.00 during the term of said Agreement.
3. Section 3, TERM, shall be amended to provide for the extension of the term for a one month
period, through July 31, 2011. However, if the City completes its bid process, awards a
contract for landscape maintenance of the parks and facilities which are the subject of this
Agreement prior to June 30, 2011, and provides written notice of the award, this Agreement
shall terminate effective June 30, 2011.
4. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to
Agreement on the date and year first written above.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH STRAKA
Interim City Attorney
By:
Laura Sheedy
Assistant City Attorney
CITY OF SANTA ANA
DAVID N. REAM
City Manager
DMS LANDSCAPE SERVICES
(NAME)
(Title)
WON ft•�
Exhibit A -1
PRF List of Properties
*Includes Alton /Bristol bike trail b/w Flower and Bristol; Alton /Maple bike trail b/w Orange and Main; Central bike
trail b/w Central and Adams; Main St. bike trail b/w Main and Flower; PE bike trail b/w Chestnut and Warner;
Warner bike trail b/w Warner /Central
25H -79
Park /Site
Acreage
Address
1
Newhope Library
0.56
122 North Newhope Street
2
CDA Dowtown Properties
4.33
3
Cheppa's Park
0.40
1009 N. Custer Street
4
Eldridge Park
1.21
2933 N. Fallbrook Dr. Street
5
French Park
0.22
901 N. French Street
6
Saddleback View Park by Patricia Ln.
1.06
631 Patricia Lane Street
7
Sarah Mae Downey Herb Garden on Flower
0.13
2405 N. Flower Street
8
Santiago Creek bike trail extension
1.40
9
Santiago Park bike trail b/w Main and Memory
1.21
10
PE Bike Trail*
11.54
11
CDA Dowtown Properties
0.59
12
Flower Street Bike Trail
2.46
13
Sandpointe Park Paseos
0.64
3700 S. Birch Street
14
Segerstrom Triangle
2.00
1000 W. Hemlock Way Avenue
15
Bear St. bike trail b/w Segerstrom and MacArthur
0.70
16
Gertrude /St. Andrew Bike b/w Forest & Rene
0.05
17
Greenville bike trail b/w Warner and Segerstrom
1.04
18
MacArthur bike trail entrance
0.57
19
McFadden Center
0.48
2627 W. McFadden Ave
20
McFadden Triangle Park
0.82
McFadden /Santa Ana River
21
Raitt St. bike trail b/w Segerstom and Alton
-
0.69
22
Regional Trans. Center /Train Station, Santa Ana
Blvd.
5.25
1000 East Santa Ana Blvd.,
*Includes Alton /Bristol bike trail b/w Flower and Bristol; Alton /Maple bike trail b/w Orange and Main; Central bike
trail b/w Central and Adams; Main St. bike trail b/w Main and Flower; PE bike trail b/w Chestnut and Warner;
Warner bike trail b/w Warner /Central
25H -79
GROUNDSILANDSCAPE MAINTENANCE CONTRACT
SPECIAL PROVISIONS
1. GENERAL_ CONDITIONS
A. FUNCTIONS AND RESPONSIBILITIES
1.
The Executive Director of Parks Recreation and Community Services ("Director') or his Designee
shall accept/reject materials and workmanship, and may make minor changes to the scope of
work and specifications as set forth herein which do not involve extra cost to the Contractor.
2. Contractor
a) 24 -Hour Contact Number
The Contractor shall provide the Director with a telephone number at which a contact
person for the Contractor may be reached 24 hours a day. The contact person shall
be required to respond back to the Director or his representative within 1 hour. The
contact person shall have the appropriate knowledge and/or authority to take
appropriate action in response to any emergency situation that may arise involving
the contractor's responsibilities hereunder.
b) Submittals
Prior to performing the services as provided herein, Contractor shall submit to the
Director for approval: 1) a detailed annual, monthly and weekly work schedule; 2)
names and titles of all persons working on the project; and, 3) lists of equipment,
materials and/or chemicals to be used on the project. The information contained in
the above referenced documents shall be updated with any new information as
available. The Director shall be immediately notified of any changes to the above
information.
c) Uniforms and Vehicle Identification
The Contractor shall provide to all of its field personnel a standard uniform including,
but not limited to, uniform company hats, collared work shirts, pants, and ANSI
approved safety shoes. All uniforms will be marked with some form of company logo
or other form of identification.
All vehicles and equipment on the project site shall be in an operable and working
condition, with a clean appearance without visible damage, dirt, graffiti etc. In
addition, all vehicles shall have the company's name clearly identified on the right
and left side doors.
Exhibit A -2
B. SAFETY REQUIREMENTS
All work performed under this contract shall be completed per federal, state and local laws and
worker safety regulations. In the event that the Contractor's work force is observed by City staff
working unsafely the Director may, at his discretion, require the Contractor to stop performing until
such time as the unsafe working condition is remedied and pay all costs and or damages resulting
from the delay.
C. SAFETY NOTIFICATION
If Contractor identifies a condition which exists on City property that may be unsafe (unsafe shall
mean a condition of park property that has the potential to cause physical harm to a person or
persons or damage to a person's personal property) the Contractor shall:
Notify the public that potentially unsafe conditions exist by installing yellow "Caution
Tape" and A -frame barricades or equal substitute around the condition;
2. Notify the Director of the condition immediately, first by phone and then in writing (e -mail
is acceptable) including digital photographs of the potential safety concern if possible.
Once the Contractor has notified the City and the public of the unsafe condition, as specified above,
Contractor shall have no further responsibility to remedy the condition unless the unsafe condition
was caused by the Contractor. If the unsafe condition was caused by the Contractor, Contractor
should take all steps necessary to protect the public from possible harm or damage from the
condition.
D. LI&EIRGROUND ALERT SYSTEMS
Underground Alert Systems (telephone number 1- 800 - 422 -4133) shall be notified by Contractor 48-
hours in advance of any relevant excavation work by Contractor.
E. PROPERTY DAMAGE
Any damage to private property (real property or personal property) caused by Contractor shall be
immediately reported to the property owner. Contractors shall pay for any damage caused to private
property in performing this Agreement.
F. ACCESS TO PRIVATE PROPERTY
Prior to any work involving access to or upon private property, the Contractor shall notify the City of
the proposed work and obtain all necessary permits and/or consent required from City and /or the
private property owner.
G. PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS
The Contractor shall protect City and /or private property adjacent to work areas including sprinkler
systems, drain pipes, lawns, brick work, plantings, masonry work, fences, walls, sidewalks, street
paving, etc., located on either public or private property. Any such property that is removed or
damaged, other than property pre - approved for removal, shall be replaced or repaired at Contractor's
expense.
H. TRAFFIC CONTROL
The Contractor will not interrupt traffic flow on City streets. In situations where it is necessary to
restrict traffic flow, the Contractor will contact the appropriate City department and obtain all
necessary permits and/or consent from the responsible public agency.
I. MONTHLY REPORTS
Within the first 10 days of each month the Contractor shall submit a report to 1he Director detailing the
following items from the preceding month: 1) A pesticide use report as required by the Agricultural
Commissioner's Office; 2) An irrigation system failure report listing, by site, system failures and the
method used or proposed to correct the system's failures; and, 3) A recycling report, with
photocopied or attached receipts, evidencing the amount of green waste recycled by Contractor in
performing under this Agreement.
J. WATER COST
City will pay for water used by Contractor pursuant to this agreement up to a specified amount as
detailed in a monthly Estimated Applied Water (EAW) report. Should the amount of water applied
exceed the monthly EAW then the Contractor shalt pay the cost of the excess water.
2. GROUNDS /LANDSCAPE MAINTENANCE SPECIFICATIONS
A. SCOPE OF WORK
The Contractor shall provide all labor, training, materials, tools, equipment, transportation, hauling,
dumping, fertilizers, pesticides, chemicals and all other items and services needed to perform as set
forth in this Agreement, including all Exhibits. The Contractor shall provide all grounds/landscape
maintenance at the Park locations listed in Attachment 1, including, but not limited to
pruning/trimming, shaping and training of trees, shrubs, and ground cover plants, removing and
controlling weeds, controlling plant diseases and pests; mowing turf, edging turf and ground cover;
irrigating plant material; maintaining and repairing irrigation systems; removing trash and debris; ball
diamond maintenance; tot -lot maintenance; and, all other maintenance required to maintain the Park
locations in a safe, attractive and useable condition. The Contractor shall maintain all plant material
in a condition of horticulturally accepted standards for growth, color, and appearance as determined
by the Director.
1. Scheduling of Work
a) The Contractor shall provide landscape maintenance between the hours of 6:00 a.m. and
6:00 p.m. only, Monday through Sunday. These hours of operation may be modified only
with the Director's consent. Landscape maintenance that generates excess noise cannot
begin before 8:00 a.m.
b) The Contractor shall establish a schedule of "routine work" to be followed in the
performance of this contract. A copy of this schedule shall be provided to the Director
upon execution of this Agreement. Any changes in the schedule shall be reported in
writing to the Director.
C) The Contractor shall establish a schedule of renovations, pruning /trimming and other
infrequent operations. A copy of this schedule shall be provided to the Director upon
execution of this Agreement. Any changes in the schedule shall be reported in writing to
the Director.
2. Work Force
a) Contractor's supervisory personnel ( "Supervisors ") shall have at least five years
experience in Ornamental Horticulture, Landscape Architecture, Irrigation Technology or
a related field. Supervisors shall also possess landscape /grounds management skills
required to implement modern methods and newly developed horticultural and
arboricuiture procedures and /or practices. Supervisors may be required to accompany
the Director on weekly inspection tours of the contract Paris sites.
b) The Contractor shall provide Irrigation Specialists who possess, at a minimum, a
Certificate in "Landscape Irrigation" equivalent to the specifications for the Fullerton
College Certificate of Proficiency in Landscape Irrigation as specified in Attachment 4,
hereto, to perform all irrigation checks and to provide direct supervision of repairs and /or,
modifications to the irrigation system.
c) The Contractor shall insure that all staff has a minimum of two years of landscape
maintenance experience.
d) The Director may request that the Contractor perform additional work or services to meet
the performance standards required by this Agreement.
3. Material Safety Data Sheets
a) The Contractor shall submit to the Director a list of all materials and /or chemicals that will
or may be used by Contractor in performing the terms of this Agreement. The list shall
include Material Safety Data Sheets and chemical analysis where applicable,
recommended usage and any other manufacturers data that may be pertinent The list
must be submitted before any materials/chemicals are used pursuant to the this
Agreement.
b) The materials and chemicals described herein shall comply with the following standards:
(1) All fertilizers shall be complete, furnishing the required percentage of nitrogen,
phosphoric acid and potash to keep lawns, trees, shrubs and other plants in a
healthy and vigorous growing condition.
(2) All pesticides, including but not limited to, insecticides, fungicides, herbicides, and
rodenticides, shall be of the best quality obtainable and available on the market,
properly labeled with guaranteed analysis, and brought to the job site in the
manufacturer's original container.
(3) Tree stakes, tree ties and guy wires shall be of materials matching those already
existing at the Park work site or as agreed to by the Director upon inquiry by
Contractor if no such apparatus is currently present at the Park or if in Contractor's
judgment an alternative material should be used.
4. Rec clin
All organic waste (including leaves, grass clippings, brush, branches, and tree parts) resulting
from work performed under this contract shall be disposed of pursuant to the requirements of
the Santa Ana Municipal Code ("SAMC ") Chapter 16. Except for turf clippings, organic waste
cannot be taken to a landfill. Every month the Contractor shall submit a written report, including
receipts from licensed compositors /green waste recycling facilities, to the Director listing the
quantities of organic waste recycled under this Agreement and the names and addresses of the
composting or processing companies used.
B. ROUTINE MAINTENANCE
Routine maintenance shall include, but not be limited to, the following services performed at the Park
Sites listed in Attachment 1, hereto.
Turf Care
a) Mowing
(1) All turf under this Agreement shall be considered "priority turf'.
(2) All priority turf shall be mowed once a week. Any visible clippings shall be
collected and disposed of pursuant to SAMC Chapter 16. The Director may
require Contractor to mow the sport/priority turf areas lower than other turf areas to
improve aesthetics and/or the playability of the field. Such sport areas would
include baseball and softball diamond infields and outfields and soccer and football
fields.
(3) The Contractor shall maintain mowers so that they to provide a smooth even cut
without ridges or depressions and without tearing of the leaf blades (caused by
unsharpened mower blades).
(4) All turf shall be cut to a height as determined by the Director.
b) Edging and Detailing
All edging shall be performed with the use of a McClain's edger or a like edger approved
by the Director. Contractor shall edge all turf adjacent to all improved surfaces and,
where no improved surface exists, turf edges shall be maintained with string trimmers.
Edging /detailing shall be performed at the same time mowing occurs. Chemical detailing
of turf may occur with the Director's approval. If chemical detailing is performed, the
Contractor shall use the string trimmer to remove the treated turf within one (1) week
after symptoms of phytotoxicity become recognizable.
C) Fertilization /Soil Amending
Contractor shall have the soil in the turf areas tested once per year in January by a soil -
testing laboratory approved by the Director, One soil sample shall be taken at each site
and for every acre of turf. The test will be comprehensive and provide a written report on
the condition of the soil as well as recommendations on how to improve the soil, soil
fertility, and overall health of the turf. After review of the soil reports, the Director may
ask the Contractor to submit proposal(s) to perform soil improvement work at an extra
cost to the City.
d) Irr' ation
(1) Turf areas shall be watered as required by weather conditions to provide adequate
moisture for optimum growth. At no time shall turf areas show a lack of green color
or a loss of resilience due to lack of water. If Contractor estimates that additional
water above and beyond the monthly Maximum Applied Water Allowance (MAWA)
may be needed, he /she shall request approval from the Park Services Utility
Coordinator prior to exceeding the monthly irrigation budget as detailed in the
monthly Maximum Applied Water Allowance (MAWA) report.
(2) When an irrigation system does not adequately provide water to the turf area in
which it is Installed, due to reasons including, but not limited to, controller failure,
valve failure, poor coverage, etc., the Contractor shall provide supplemental
irrigation at no extra cost to the City. The Contractor may use any reasonable
means necessary to uniformly irrigate turf areas.
(3) Should the Contractor not respond to signs of turf stress in a timely manner, the
Director may dispatch his own staff to remedy the stress and deduct the cost of
said efforts from the monthly invoice submitted by Contractor.
(4) Automatic irrigation shall be conducted between the hours of 10:00 p.m. and 4:00
a.m. and shall be programmed not to exceed the MAWA. In the event that
Contractor's water consumption exceeds the MAWA City may deduct said
overages from the Contractor's monthly invoice.
e) Weed Control
(1) Contractor shall apply approved pre - emergent herbicides to all turf areas in order
to control the germination of noxious weeds such as Dallis Grass, Goose Grass,
Crab Grass, Nutsedge, Plantain, Oxalis, etc.
(2) Should turf type or broadleaf weeds germinate, the Contractor shall control the
weeds immediately upon recognition by way of selective and/or broad - spectrum
post emergent herbicides approved by the Director.
Replanting
The Contractor shall be responsible for the complete removal and replacement of any
and all turf lost due to the Contractor's failure to perform under this agreement. The
Contractor shall resod and replant turf showing symptoms of severe stress or which
expires for any reason during the course of this agreement.
The Contractor shall re- establish any turf areas not exhibiting lush healthy growth with
Agronotech Ball Diamond Mix 3-A at no extra cost to the City.
2. Ground Cover Care
a) E_ dging and Detailing
(1) Ground cover beds shalt be maintained within their intended bounds and edged
and/or detailed a minimum of every month to keep the beds looking manicured at
all times.
(2) Ground cover shall not encroach into lawns, shrubs, adjacent desirable bare areas,
curbs, wall fixtures, furniture, beneath and/or into other plants, etc. All sites shall
be cleaned following each edging /detailing, including streets.
b) Cultivation
All visible bare soil areas shall be cultivated with "3 Prong Cultivators,, every two weeks.
In lieu of cultivation the Contractor may elect to mulch and plant bare soil areas with
plant material approved by the Director.
3. Shrub Care
a) Prunin Arimming
All shrubs growing in the work areas shall be pruned such that to the plants remain in a
healthy growing condition. Plant growth shall be maintained to prevent overgrowth into
passageways, walks, streets and view of signs or in any manner deemed objectionable
by the Director. Dead or damaged limbs shall be removed so that no projections or
stubs remain. Pruning/trimming shall be done in a manner to permit plants to grow
naturally in accordance with their normal growth characteristics. "Box hedging° may be
required on some shrubs, as designated by the Director. Shear hedging or severe
pruning /trimming of plants, unless authorized by the Director, is not permitted. Should
the Contractor shear hedge or severely prune plants and disfigure or damage the plants,
the Contractor shall be responsible to replace those plants with like kind and size as
subject to approval by the Director.
The Contractor may be requested from time to time to raise the bottom of the shrubs for
security reasons.
b) Irrigation
All shrubs shall be properly irrigated to maintain a healthy condition.
c) Re lantin
The contractor shall be responsible for the complete removal and replacement of shrubs
lost due to normal attrition or due to Contractor's failure to perform under the terms of this
Agreement.
4. Tree Care
a) Height/Quality of Pruning
The Contractor shall routinely maintain all trees up to a height of fifteen (15) feet. All
trees within the scope of work shall be maintained to keep the natural integrity and shape
of the trees. Pruning shall be accomplished in a manner that will ensure that each
individual tree is Class I pruned as set forth in the City of Santa Ana Tree
Pruning/Trimming and Stump Removal Specifications attached hereto as Attachment 2.
In addition, the Director may require Contractor to remove, or prevent encroachment of,
trees into the public right of way when the tree blocks vision necessary for safety or is
otherwise considered undesirable. Low branches overhanging sidewalks shall be
trimmed to a height of nine (9) feet above finish grade. Young trees needing
pruning /trimming, training, and /or shaping to develop caliper and a strong structural
framework may have low branching laterals and or appropriate sucker growth.
b) Staking, Typing and Guying
All trees requiring staking shall be securely staked at all times with stakes and rubber
cinch ties approved by the Director. Rubber hoses and wire are not permitted ties. All
stakes shall be set perpendicular to prevailing winds unless designated otherwise by the
Director. Tree stakes shall also be set a consistent distance away from the trunk of the
tree (minimum six (6) inches) to reduce abrasion and cell elongation. The tops of all tree
stakes shall be removed approximately three (3) inches above the highest fie to reduce
abrasion of main or lateral branches of the tree.
c) Irrigation
All trees shall be properly irrigated to maintain a healthy condition.
d) General Requirements
In the event the Contractor detects any tree displaying heaving roots or girdling (either by
roots or a foreign material), or is leaning, or has broken or hanging limbs, or if Contractor
determines that a potential safety hazard may exist, Contractor shall notify the Director of
such condition by phone within twenty -four (24) hours.
e) Failure to Perform
The Contractor shall be responsible for the complete removal and replacement of any
and all trees lost due to the Contractor's failure to perform under this agreement. Failure
to perform includes, but is not limited to, girdling trees with string trimmers or tree ties,
improper planting of new trees, improper pruning /trimming techniques which disfigure or
destroy the trees natural integrity and shape, or failure to detect and prevent treatable
diseases and insect infestations.
Contractor shall have all trees that exhibit signs of disease or any other signs of distress
inspected by a Certified Arborist. Should the Certified Arborist determine that the tree
had a terminal disease that the Contractor could not have treated or prevented, the
Contractor shall not be responsible to replace the tree. However, should the Certified
Arbodst determine that the tree's unhealthy condition or death was caused by Contractor
then Contractor shall be responsible for the cost of treatment to restore the tree to a
healthy condition or to replace the tree. The latest American Shade Tree Conference
guidelines for value determination will determine the value of the trees lost.
5. Annual Color
All areas having existing annual color shall be maintained and rotated four (4) times per year as
detailed in the Annual Color Planting and Maintenance Specification, Attachment 3 hereto.
6. Weeds. Disease and Pest Control
a) Weed Control
All landscape and hardscape areas shall be kept free of weeds at all times. Weeds shall
be removed by hand and/or approved mechanical or chemical methods. Director may
dispatch City staff at Contractor's expense to remove weeds that reach two (2) inches or
greater and have not removed within one (1) week of the Director's request to Contractor
for removal.
b) Disease and Pest Control
(1) The Contractor shall inspect on a weekly basis all landscaped areas (turf, trees,
shrubs, ground cover, and annual color) for presence of disease, insect or rodent
infestation. If any disease, insect or rodent infestation is discovered, and upon
notification to the Director, Contractor shall take appropriate control measures to
resolve the problem.
(2) If any plant material (turf, groundcover, shrubs, trees etc.) dies without the
Contractor's Horticulturist and/or Arborist, as appropriate, diagnosing the plant and
implementing efforts to save the plant, the City will assume the Contractor caused
the plant's death. Contractor will be required to replace the plant with like species
and size at no extra cost to the City.
7. irrigation System Maintenance
a) General Responsibilities
{1) Contractor shall use automatic or mechanical irrigation systems to water the areas
specified in this Agreement. In the event the existing irrigation system fails to
provide full and proper coverage, Contractor shall provide alternate irrigation with
full and proper coverage to all areas in the work site at no extra cost to the City.
(2) Newly planted trees, shrubs, ground cover and turf shall receive adequate water to
promote normal healthy growth. Proper berms or basins shall be maintained
during the establishment period.
b) Operation of Automatic Irrigation Controllers
Where the operation of automatic irrigation controllers is required, the Contractor shall:
(1) Not duplicate any coded City key fumished by the Parks, Recreation &
Community Services Agency to Contractor for access and operation of the
controller.
(2) Surrender all keys furnished to the Contractor by the Parks, Recreation &
Community Services Agency at the end of the contract period, or at any time
deemed necessary by the Director to prevent loss to the City of Santa Ana.
(3) Protect the security of City property by keeping controller cabinets and building
doors locked at all times.
(4) Refrain from using locked premises for storage of materials, supplies or tools,
except as approved by the Executive Director.
(5) Program normal irrigation to occur between the hours of 10:00 p.m. and
4:00 a.m.
C) Water Conservation
The contractor shall turn off irrigation systems during periods of rainfall and times when
suspension of irrigation is desirable to conserve water while remaining within the
guidelines of the MAWA.
d) Inspection and Reporting
(1) The Contractor shall physically inspect the operation of all irrigation systems once
a month. The Contractor shall maintain all sprinkler systems in such a way as to
guarantee proper coverage and full working capability. Contractor shall ensure
that excessive over spray /runoff into street right -of -ways or other areas not
intended to receive irrigation is controlled. The Contractor shall repair at his own
expense any irrigation head and lateral line rendered inoperable or which is
malfunctioning due to attrition, vandalism, etc.
(2) Contractor shall perform a visual inspection of all irrigated areas at least once per
week. All areas receiving marginal coverage shall be irrigated by a portable
irrigation method. The contractor shall furnish all hoses, nozzles, sprinklers, etc.,
necessary to accomplish this additional irrigation. Care shall be exercised to
prevent a waste of water, erosion, and /or detrimental seepage into existing
underground improvements or structures.
(3) Contractor shall submit an irrigation report to the Director every month. The report
shall be of the format required by the Director and shall include, but not be limited
to, all system controller locations, the type of controller at each location, the
number of stations at each location and the run times for each station. This report
is in addition to the monthly report on irrigation system failures as required in
section t (i), above.
e) Re airs
The Contractor shall be responsible for repairs to all irrigation heads, swing joints and
lateral lines as a part of this Agreement. The Director will be responsible for repairs to
the irrigation system from the valve to the water meter.
When a portion of an irrigation system, meter to valve, fails to properly operate, the
Contractor shall notify the Director immediately upon Contractor's discovery of the
system's failure. Contractor shall provide supplemental irrigation to the landscape areas
affected by the irrigation system failure to assure that plant material in the affected area
MI continue to thrive. The Director shall, within four (4) days of receiving the above
notice from the Contractor, initiate repairs to the system. Within this four day period the
Director, at his/her discretion, may decide to request from Contractor proposals to repair
the irrigation system, have in -house staff make the repairs, and/or request another
business entity to submit bids for the repair work.
8. Hardscaoe Maintenance
a) All paved areas, including but not limited to paved parking lots, pool decks, stamped or
other enriched hard surface areas, shall be cleaned at least once a week between
Monday and Friday. Vacuums, blowers, sweepers or other approved equipment may be
used to clean hardscape areas. Debris shall not be blown or swept onto adjacent streets
or property. All debris must be picked up by the Contractor and removed from the site.
The City must approve any equipment that is to be used for cleaning hardscape.
b) Picnic facilities and park benches, including but not limited to picnic tables, barbecues,
benches, concrete pads and shelters, shall be maintained in a safe and clean condition.
(1) All picnic amenities (picnic tables, barbecues, picnic shelters, concrete picnic pads,
etc.) and park benches shall be cleaned every day Monday through Friday to
assure that all trash, debris, glass, staples, nails, tape, wire, etc. is removed.
(2) All concrete areas beneath picnic amenities, park bench areas, patio areas,
adjacent building entrances shall be hosed down once a month using a garden
hose and high pressure nozzle.
(3) All barbecues shall have ashes, charcoal and any other such materials removed at
least once a week.
c) All park facilities with flagpoles shall have an American flag displayed at all times. The
Contractor shall visually inspect the flag every day to assure it is in good condition.
Should, in the opinion of the Contractor, the flag not be in good condition (faded,
discolored, torn and /or having holes) Contractor shall immediately request from the
Director a new flag. Contractor shall raise the new flag immediately upon receipt from
the Director.
d) Drinking fountains shall be clean, polished, sanitized and unplugged every day Monday
through Friday. The Contractor shall use approved germicidal cleaner and products to
assure that drinking fountains are clean, polished and free of any stains or mineral build
up.
9. Playground/Tot-Lot Areas If Applicable To gqntract.Parksi
a) The Contractor shall provide maintenance of all playground/tot -lot sand and rubberized
areas once each week. Maintenance shall include, but is not limited to, loosening of
compacted areas, re- grading sand areas to level condition (eliminating ruts, depressions,
build up areas, etc.), sifting of sand to assure that debris and any other foreign objects
are removed, and removal of weeds and trash and other undesirable material.
Rubberized fall areas shall be cleaned of sand and debris. Any sand that accumulates
on the rubberized surface shall be reused.
b) The City shall be responsible for all playground equipment and tot -lot area safety
inspections.
10. Ball Diamond Maintenance llf Aoolicable To Contract Parksf
The Contractor shall provide the ball diamond facilities as identified in Attachment 5, hereto,
with the scheduled maintenance as set forth in Attachment 5. IT IS THE INTENT OF THIS
AGREEMENT THAT THE MAINTAINANCE OF THESE FACILITIES ENHANCES PLAYER
SAFETY AND QUALITY OF PLAY.
a) Baseball Field Maintenance
Ball diamond facility maintenance shall include, but is not limited to, trash and debris
(especially sunflower seeds) removal from fields, grandstands, dugouts, around
concession stands, etc.; graffiti eradication /over painting of bleachers, backboards,
fencing, signs, etc.; and the hosing down of stains and spills in paved areas, etc.
b) Daily infield maintenance shall include the following:
(1) Hand level by use of a landscapers leveling rake infield areas where the brickdust
has been displaced by players and /or in normal build up areas. Areas to be
leveled daily are home plate, pitchers mound, all three base areas, shortstop and
second base areas, skin lines (area where the brickdust meets the sport turf) and
areas on the perimeter where the brickdust meets the backstop or fencing bottom
railing.
(2) Hand compact with an asphalt tamper (or other approved tool) areas such as the
batter's box area and the pitchers mound. Contractor shall utilize a hand watering
can and extra clay to sufficiently compact these areas.
(3) Eliminate build up along the skin lines by brooming, blowing or high pressure
hosing any build up of brickdust into the infield.
(4) Infield maintenance shall include watering followed by nail dragging, followed by
metal mat dragging. The Contractor shall develop a pattern (this refers to the
actual pattern of dragging an infield by using a drag mat) of dragging the infields
that levels the field and prevents high or low areas in the infield. Contractor will
take care not to drag close to the skin line and the backstop/fence lines.
(5) Hand drag or broom the skin lines and perimeter backstop /fence areas.
(6) Finish by watering down infield.
c) Daily outfield maintenance shall include:
(1) Irrigation checks and repairs to assure that irrigation heads are at the proper grade
and no "slippery" areas exist.
(2) Fill in of divots and depressions with #20 white silica sand mixed with Lesco Eagle
Blend perennial rye grass seed to re- establish the areas.
d) Weed F Maintenance
The Contractor shall provide ball diamond maintenance as set forth in Attachment 5. At
least once per week the Contractor shall make sure the are line is correct pursuant to the
standard set forth by Director. Contractor will then edge the skin line to achieve a
smooth crisp arc where the brickdust meets the sport turf. Fence lines and warning track
shall also be edged, using a McClain's edger or approved equal, to create crisp straight
lines.
e) Non - recurring maintenance:
During inclement weather the Contractor shall worts to reopen baseball fields as soon as
practicable. The Contractor shall use Diamond Dry or an approved equal material to dry
the infields. In addition, the Contractor may elect to use hand pumps or any other
reasonable method necessary to reopen the fields.
11. Soccer /Football Field Maintenance (if Applicable to Contract Parks)
a) All soccer /football fields shall be inspected every day, Monday through Friday.
Contractor shall look for divots, depressions, debris, and other turf marring conditions. If
discovered, the Contractor shall backfill any divots and depressions with #20 white silica
sand and Lesco "Eagle Blend" perennial rye grass. All debris shall be removed from the
fields daily upon discovery.
b) Dan Young Soccer Complex Field #4 Synthetic Turf sport turf maintenance and
inspection. The field shall be maintained once a month. Maintenance will include
"grooming' the field using "grooming" equipment provided by the City. The field shall be
inspected every day Monday through Friday. Contractor shall remove debris from the
field upon discovery.
12. Sport Court Maintenance (If Applicable to Contract Parks)
All sport courts shall receive maintenance once per week. This maintenance shall include the
collection of debris, the blowing off of courts and the replacement of nets (tennis and
basketball) when necessary due to wear, tear, theft etc. The City shall furnish the replacement
nets.
13. General Maintenance and Clean-up For All Facilities
a) All trash and debris on the ground or in trash receptacles shall be removed from all
worksites each day Monday through Sunday before 1:00PM.
b) The contractor shall rake, hand remove, or vacuum leaves that are not absorbed by
planting. This shall be done as often as required to maintain a neat appearance or
prevent plants from being smothered by seasonal leaf drop.
c) After heavy windstorms all park areas shall be cleaned of litter, fallen branches, etc.,
which are in excess of normal amounts.
d) The Contractor shall keep sidewalks and paved areas in the medians swept and cleaned
of any debris, weeds, dirt or soil at all times.
e) Drain inlets shall be cleaned on a regular basis at least once per day to avoid flooding of
areas during inclement weather.
14. Other Reauirements
a) Replacement of Plant Material
The Contractor shall replace, at Contractor's own expense, any turf, ground cover,
shrubs, or other plant material requiring replacement through normal attrition or due to
infestation or contractor's failure to provide maintenance in accordance with the
provisions of this agreement. These requirements are not to be construed as requiring
the Contractor to replace plant materials due to conditions beyond the Contractor's
control but are to be considered strictly as a normal maintenance condition within
accepted industry practice. IT IS THE INTENTION OF THE CITY TO REQUIRE HIGH -
LEVEL LANDSCAPE MAINTENANCE.
b) New Construction
In the event of new construction within a portion of a work site, the Director may delete a
portion of or the entire work site from contractual maintenance during the construction
period. The deletion of this portion of work will be reflected as a reduction in the monthly
payment to the Contractor. The amount of reduction will be based on the percentage of
area involved and agreed upon between the City and the Contractor in writing.
15. Special Maintenance Considerations
a) McFadden Technology Center & Newhope Libraries
(1) Parking lots, entrance to buildings and City sidewalks immediately in front of the
Property and all other hardscape surfaces shall be cleaned free of debris and
hosed down with a garden hose and high- pressure nozzle daily.
(2) Trash enclosures shall be cleaned and hosed down with a garden hose and
high - pressure nozzle one time per week.
(3) Vines shall be trimmed at a height to be determined by the Director to prevent
graffiti.
b) P.E. Bike Trail
(1} Contractor shall plant 1- gallon Parthenocissus tricuspidata (Boston Ivy) vines a
long wallsffences at 30' on center the entire bike trail between Chestnut and
Warner Ave. The Contractor agrees to establish these vines after planting and
shall replace any vine that expires during the course of this agreement at no
extra cost to the City.
(2) Warner Ave. to Occidental — The unimproved land immediately adjacent (east) of
the improved bike trail is a part of this agreement. The Contractor shall maintain
all plant material and keep unimproved areas free of weeds, trash and debris.
c) Alton To Bristol Bike Trail
(1) This bike trail has an unimproved portion of property from Flower St. running
west along the bike trail. This property shall be maintained free of weeds, trash
and debris.
d) Regional Transportation Center
(1) Annual Color shall be planted four (4) times annually per Attachment 3 in areas
designated by the Director.
(2) All planting areas shall have cigarette butts removed daily.
(3) All exterior trash receptacles shall be cleaned with a germicidal cleanser daily.
e) Logan Park
{1} Basketball nets shall be replaced immediately by Contractor when tom. Courts
shall be hosed down once per week with a garden hose and high - pressure
nozzle.
3. EXTRA WORK
A. Damage occurring to plant material, or damage or malfunction occurring to irrigation system
equipment (from valve to water meter), with the exception of irrigation heads and lateral lines,
caused by any of the following may be considered outside the scope of this Agreement:
(1) Acts of God
(2) Civic Disorder
(3) Vehicle Collision
(4) Vandals
(5) Excavation or re- surfacing of the street
(6) Power failures
(7) Underground wiring damage
occurred in order to be excused from performing, under the Agreement.
Attachment 1 -A
Routine Maintenance Locations- Additional Details
As provided at the "walk- through" and in Addendum Number I to the Invitation for Bid
05 -112 dated December 20, 2005, the following additional details apply to the below
stated Routine Maintenance Locations:
1. Alton to Bristol Bike Trail. The unimproved area adjacent to the improved bike
trail from Flower St. west approx. 100 yards and the unimproved area from the
fence line north to the railroad tracks. See also attached photographs 298 -299.
2. P.E. Bike Trail. Between Edinger and Occidental, the unimproved area adjacent
to the improved bike trail. See also attached photographs 295 -297.
3. Santiago Bike Trail. The slope area from the top of the trail to the bottom of the
slope where it meets the WPA retaining wall (both sides of bridge). See also
attached photograph 293.
4. Santiago Bike Trail. North of the footbridge, the landscaping on the east and west
sides of the trail. See also attached photograph 294.
ATTACHMENT 2
TREE PRUNING/TRIMMING & STUMP REMOVAL SPECIFICATION
TREE TRIMMING CLASSIFICATIONS
Class I — Fine Pruning /trimming
Fine pruning/trimming shall consist of the removal of dead, dying, diseased, interfering, objectionable, obstructing
and weak branches as well as selective thinning to lessen wind resistance. The removal of such described
branches is to include those on the main trunk, as well as those inside the leaf area.
Class II — Medium Pruning/trimming
Medium pruning/trimming shall consist of the removal of dead, dying, diseased, interfering, objectionable weak
branches on the main trunks as well as those within the leaf areas. An occasional branch up to one inch in
diameter may remain within the main leaf area where it is not practical to remove it.
Additions to the standard specifications: All girdling roots visible to the eye are to be reported to a supervisor
and /or the owner.
Class I II — Coarse Pruning /trimming
Coarse pruning/trimming shall consist of the removal of dead, diseased or obviously weak branches, two inches in
diameter or greater.
Class IV — Cutting Back or Drop Crotch Pruning /trimming
Cutting back or drop crotch pruning/trimming shall consist of the reduction of tops, sides, under branches or
individual limbs. This practice is to be undertaken in cases of utility line interference or where certain portions of
the roots or root systems have been severed or severely damaged, or when it is necessary to reduce the top,
sides, or under branches to achieve overall size reduction.
GENERAL TREE PRUNING/TRIMMING REQUIREMENT
1. All cuts shall be made sufficiently close to the trunk or parent limb, without cutting into the branch collar or
leaving a protruding stub, so that closure can readily start under nominal conditions. Clean cuts shall be
made at all times.
TYPES OF CUTS:
Removal of laterals
A. Shoulder cuts. The final cut in removing a lateral branch should be immediately beyond the
branch bark ridges, preserving the branch collar. Do not make stub cuts (an inch or more beyond
the branch collar). Do not make flush cuts (through the branch collar).
a. Triple cuts. For any branch too large to be held while being cut, remove by means of the
following cuts:
Undercut the branch 4 to 10 inches beyond the base (to prevent splitting or peeling).
Cut off the branch beyond the undercut where necessary, to prevent property damage.
Branches shall be lowered to the ground by ropes and/or proper equipment.
- Remove the remaining stub via a shoulder cut, as described above.
Removal of terminal (tip thinning and drop crotching)
C. Thinning, "Lace out" terminal portions of branches by cutting terminals back to laterals. (The
basal diameter of the remaining lateral should be 1/3 the diameter of the terminal being
removed.) Remove numerous small terminals and laterals rather than take out a few large ones.
D. Size reduction. To take out portions of the crown for reducing height, remove terminals back to
laterals. Each lateral should be suitably situated to serve as the new terminal, thus establishing
the crown at a lower level. The basal diameter of a lateral should be at least 1/3 the basal
diameter of the terminal being removed. (Laterals smaller than this cannot function effectively as
new terminals, and the effect is then similar to a stub cut.)
2. Branches that pose a threat to the health, safety, and welfare of the general public shall be removed. In
addition, branches that disrupt the aesthetic or general integrity of the tree shall be removed. Kinds of
branches to be removed:
A. Obstructing branches. Clear walks, traffic ways, buildings and other man -made structures. Clear
other trees, plants as needed.
B. Dead, broken, diseased or weak branches. (Also stubs left by previous pruners).
C. Crossing branches. This includes potentially crossing branches, also upright shoots (water
sprouts) and vigorous, and interior - directed branches.
D. Narrow crotch -angle branches. For most kinds of trees, branches with a crotch angle narrower
than 30 degrees should be removed.
E. Parallel branches. Branches less than a foot apart, which run parallel for several feet, may
eventually damage each other. The less desirable one should be removed.
F. Wind - breakage risks. Crowns that are too high and /or too dense should be thinned, and
sometimes lowered to suitable laterals. Reducing wind resistance by thinning out many small
branches is safer and better for the tree than taking out several large branches.
G. Branches, which disrupt tree form. Excessively vigorous branches, or those which run against
the general branching pattern, should be trimmed for better balance and shape. (This does not
mean the tree must be made perfectly symmetrical: asymmetry as such can be both attractive
and safe.)
3. On trees known to be diseased, tools are to be disinfected with methyl alcohol at 70% (denatured wood
alcohol diluted appropriately with water) or Clorox solution after each cut and between trees where there
is known to be a danger of transmitting the disease on tools.
4. Old injuries are to be inspected. Those not closing properly and where the callus growth is not already
completely established should be traced where appropriate if desired, for cosmetic purposes, the wound
may be treated with a thin coat of wound dressing.
5. All girdling roots visible to the eye are to be reported to a City supervisor.
6. The presence of any structural weakness, disease conditions, decayed trunk or branches, split crotches
or branches, should be reported in writing to a City supervisor and corrective measures recommended.
7. When pruning /trimming back trees, the contractor shall make all trees shapely and typical of their species.
(tinder no circumstances shall central leader trees have their central leader removed without written
consent from the Superintendent of Parks or his approved representative)
TREE AND STUMP REMOVAL STANDARDS
1. Trees identified for removal are to be cut back and lowered to the ground in sections. Sections shall be
no larger than can be safely controlled. Extreme care must be taken to prevent unsafe working or other
hazardous conditions to individuals, landscape, structures, or obstacles.
2. Trees shall not be stump cut and felled.
3. tree stumps not designated for removal shall be cut flush with the ground.
4. Tree stumps to be removed shall be completely ground to a minimum of twelve inches (12 ") below soil
surface. All surface roots within this zone shall also be removed by grinding.
5. All excavation as a result of this process shall be backfilled exactly level with surrounding soil, completed
and fine graded.
6. Excess debris, trimmings, branches and wood shall be removed from the work site and shall follow as
closely as possible to the removal operation.
7. All areas shall be left clean and free of debris at the close of each day's operation. Work shall not start
before 8:00 a.m. or continue past 6:00 p.m. No work is to be scheduled on weekends or national
holidays.
8. All debris shall be properly disposed of off site and at the contractor's expense.
TERMINOLOGY
BRANCH COLLAR
Wood tissue ridges that form around the base of a branch between the
main stem and the branch usually as a branch begins to die and the
branch collar begins to increase in size.
CALLUS
New growth made by the cambium layer around all of a wound.
CAMBIUM LAYER
Growing point between the bark and sapwood.
CLOSURE
Refers to the roll of the callus growth around the wound area.
THE CUT
The exposed wood area that remains after the branch has been
removed.
CUT BACK/PHONE BACK
Specified reduction of the overall size of the tree or individual branches,
but may include the overall reduction of the sides as well as the top of
the tree.
DORMANT
A condition of non- active growth Deciduous trees is considered to be
dormant from the time the leaves fail until new foliage begins to appear.
GIRDLING ROOTS
Located above or below ground level, whose circular growth around the
base of the trunk or over the individual roots applies pressure to the bard
area, thereby choking or restricting the flow of sap.
LIFTING
The removal of lower branches for under clearance.
PARENT STEM
The main trunk system of the tree.
PRECUT OR PRECUTTING
The removal of the branch at least beyond the finished cut
to prevent it from splitting into the parent stem or branch.
PRUNINGITRIMMING
The removal of dead, dying, diseased live interfering, objectionable and
weak branches in a scientific manner.
SAP FLOW
The definite course assumed by sap in its movement through a tree.
SCARS OR INJURIES
Natural or man -made lesions of the bark in which wood is exposed.
SUCKERS
Abnormal growth of small branches usually not following the general
pattern of the tree.
THINNING OUT
The removal of live branches to reduce wind resistance and to create
more space.
TOPPING
Means the same as cut back.
TRACING
Careful cutting of the bark along the lines of sap flow to encourage
closure and to be the outline of the wound area.
TRIMMING
The same as pruning /trimming.
ATTACHMENT 3
ANNUAL COLOR PLANTING AND MAINTENANCE SPECIFICATION
Annual Color Planting and Care
Before each annual planting the area should be tilled 8 to 16 inches deep. Organic matter in the form of nitrified
redwood must be incorporated to a dept of 8" of the topsoil. The contract administrator may adjust this if
adequate organic matter is already present in the soil but the successful bidder must be prepared to incorporate
this organic matter at every color rotation. Organic matter must comprise 25% of the soil volume where the roots
will be. This requires 2" of nitrified redwood tilled to an 8" depth. Apply 1.5 pounds of nitrogen per 1000 sq. ft. as
a complete low nitrogen material with a ratio of 1:2:1, 1:1:1,1:2:2 or similar. Do not use a higher rate of nitrogen
as this may result in excessive vegetative growth and a suppression of flowering. After establishment, fertilize as
necessary to maintain a robust appearance and maximum flowering. After incorporating organic material and
other supplements, the beds must be raked smooth and slightly mounded. Sticks clods and other material must
be removed from the bed.
During planting gently crush the root mass with the fingers to stimulate root growth in the surrounding soil. Begin
planting in the center of the bed and keep traffic in the worked soil to a minimum. Make the hole slightly larger
than the root ball and set the plant at the same depth or slightly higher than it was growing in the container.
Smooth out the soil around the plants after planting, including footprints. Water plants to a depth of 5 inches
immediately after planting for 4" plant material (deeper for larger pots).
Plants are to be rotated four times a year and are to be kept disease free and healthy on a consistent basis.
There must be no dead or missing plants at any time and the beds must be kept in a weed free condition. Plants
will be in 4" pots and will be planted in an 8" triangular spacing pattern. Rows must be in a straight alignment at
the time of planting. Plant species that may be planted at different times of the year may include but not be limited
to the following annual bedding plants:
• Spring /Summer — April through October 1
Alyssum, Lobelia, Salvia, Mangold, Gloriosa daisy, Penstemon, Cosmos, Dahlia, Impatiens, Begonias,
Double Impatiens, Petunia, Verbena, Vinca rosea (periwinkle) Zinnias, Marigolds
• Fall/Winter
Iceland poppies, Pansies, Viola, Stock, Snapdragons, Primroses, Renunculus
Vandalism
Contractor shall check annual color beds daily (Monday through Friday). If plants are missing or
vandalized, the Contractor shall provide the City's representative with a proposal to replace
missing /damaged plants. After the City's Representative signs the proposal, the Contractor shall then
replant/replace missingidamaged plants within 48 hours.
The City's contract administrator shall be the sole judge of whether the above specifications are met. The
contract administrator shall also approve the types and combinations of color bedding plants prior to
installation.
ATTACHMENT 4
FULLERTON COLLEGE HORTICULTURE DEPARTMENT
CERTIFICATE OF PROFICIENCY INLANDSCAPE IRRIGATION
The Landscape Irrigation Certificate requires not less than 30 units. This includes 18 units of required courses, at
least 6 units of Restricted Electives A and at least 6 units from either Restricted Electives A or Restricted Electives
B.
REQUIRED COURSES
Course # Course Name Uni
153 Landscape Irrigation 3
154 Irrigation Design 3
155 Soils 3
157 Irrigation Principles 3
162 Landscaping ford ry Climates 3
218 Landscape Hydraulics 3
RESTRICTED ELECTIVES A
Course #
Course Name
Units
A100
Architectural Drafting
3
C06
Intro to Residential Electrical & Plumbing Systems
2
CG10110r 100
Computer Graphics
3
177
Turf grass Management
3
200
Landscape Design
3
219
CAD Application in Horticulture
3
RESTRICTED ELECTIVES B
Course #
Course Name
Units
165
Landscape Management
4
168
Landscape Construction
3
169L
Landscape Construction Lab
1
170
Landscape Contracting
3
201
Advanced Landscape Design
3
25H -104