HomeMy WebLinkAbout19C - DESTRUCTION OF RECORDSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 21, 2011
TITLE:
DESTRUCTION OF
OBSOLETE CITY RECORDS
i
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1$' Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Approve the requests for the destruction of obsolete records from various City departments in
accordance with the retention schedule outlined in City Council Resolution 2006-045.
DISCUSSION
On July 3, 2006, the City Council approved a resolution outlining the records retention schedule for
the agencies, departments, and offices of the City. City records are governed by the Public
Records Act which provides the time in which records need to be kept. The Citywide Records
Team compiled the Citywide Records Retention Schedule which sets forth the retention period for
a particular record. The Municipal Code requires that the destruction of a City record be approved
by the City Attorney.
In accordance with Section 5B of the Citywide Records Retention Schedule Resolution, the City
Attorney has approved the list of records proposed for destruction from the departments as
outlined in the attached documents.
FISCAL IMPACT
There is no fiscal impact associated with this item.
19C-1
19C-2
MEMORANDUM
To: Joseph Straka, Interim City Attorney
City Attorney's Office
From: Kathie S. Gonzalez, Executive Director
Personnel Services Department, M24
Date: February 28, 2011
Re: REQUEST FOR DESTRUCTION OF RECORDS
The Personnel Services Department requests your consent to destroy city
records on the attached list, in accordance with the retention schedule
outlined in City Council Resolution 2006-045.
Thank you.
1
19C-3
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
PERSONNEL SERVICES DEPARTMENT
2006
PERSONNEL SERVICES DEPARTMENT
RECORD RECORD RECORD RECORD
CATEGORY SERIES DESCRIPTION DATES
ENROLLMENT Dental Insurance Employee dental insurance enrollment EE Separated March
FORMS forms** 2006 and prior
(OFFICIAL)
Flexible Enrollment forms for flexible spending EE Separated March
Spending, program** 2006 and prior
Section 125
Life Insurance Employee life insurance enrollment forms** EE Separated March
2006 and prior
Long-Term Employee Long-Term Disability Insurance EE Separated March
Disability enrollment forms** 2006 and prior
Insurance
Medical Employee medical insurance enrollment EE Separated March
Insurance forms** 2006 and prior
EQUAL Employment and Personnel and employment records, EE Separated March
EMPLOYMENT personnel including application forms*, records 2006 and prior
OPPORTUNITY records pertaining to promotions**, layoffs**,
COMMISSION terminations**, salaries** and training*
(EEOC)
Involuntary Personnel records of terminated employee** EE Separated March
termination 2006 and prior
OFFICIAL Certification/ Request for Certification and/or EE Separated March
PERSONNEL Reassignment reassignment forms which document and 2006 and prior
FILES Forms authorize hiring, reassignment, or other
employee actions.**
Certificates of Certificates issued to EE which show EE Separated March
Training completion date of training class(es).* 2006 and prior
Commendation Letters of commendation and/or other EE Separated March
Letters congratulatory documents received by and/or 2006 and prior
issued to EE.*
Disciplinary Memorandums, letters, or other records of EE Separated March
Actions proposed and/or implemented disciplinary 2006 and prior
action(s).**
Doctor's Notes/ Notes/medical release forms, etc., submitted EE Separated March
Medical regarding employee's medical condition.** 2006 and prior
Releases
Drug Screen Pre-placement and drug screening EE Separated March
Test authorization and acknowledgement form(s) 2006 and prior
and results of drug screening."
19C-4
PERSON NEL SERVICES DEPARTMENT
RECORD RECORD RECORD RECORD
CATEGORY SERIES DESCRIPTION DATES
OFFICIAL Family and Basic employee data (name, address, class EE Separated March
PERSONNEL Medical Leave title, pay rate, hours worked per pay period; 2006 and prior
FILES (FML) additions to or deductions from wages).
Dates (or hours) FML designated/ taken;
FML notices given to employer by employee;
documents from employer describing FML
policies; records of premium payments of
employee benefits; records of any disputed
confidential files: records/documents relating
to medical certifications."
Job Application Applications for employment and resumes (if EE Separated March
any) for hired employees.* 2006 and prior
Medical Leave of Leave of Absence forms used in the EE Separated March
Absences** documentation of medical leave (including 2006 and prior
pregnancy leave and Family and Medical
Leave)."
Miscellaneous Documents not specifically mentioned but EE Separated March
Documents kept in official personnel file.*** 2006 and prior
Notice of Form completed by employee and/or EE Separated March
Separation department indicating effective date of 2006 and prior
separation, last day on the job, reason for
separation, etc.**
Oath of Office Form completed and signed by employee EE Separated March
affirming allegiance to the Constitution of the 2006 and prior
United States and the Constitution of the
State of California."'
Outside Form submitted by employee for approval for EE Separated March
Employment employee to be engaged in outside 2006 and prior
employment.*
Performance Employee performance evaluation forms EE Separated March
Evaluations completed by supervisory personnel re 2006 and prior
employees' accomplishment of their
assigned duties and responsibilities, etc.*
PERS Forms to enroll employees in the Public EE Separated March
Enrollment Employees' Retirement System (PERS)** 2006 and prior
Pre-Employment Forms completed by employee and medical EE Separated March
Medical clinic to assess physical capability of 2006 and prior
employee prior to hiring.**
Security Check Form completed by Personnel Svcs to EE Separated March
Form request Police Dept to conduct security 2006 and prior
check on employee prior to hiring.*
Special Licenses Special licenses issued to employees from EE Separated March
DMV, accredited schools, etc., verifying 2006 and prior
employee meets certain job-related
requirements.*
Tuition Copies of applications for training and EE Separated March
Reimbursement educational assistance which show EE 2006 and prior
Request request, department head approval, and final
disposition of request.*
19C-5
PERSONNEL SERVICES DEPARTMEN T
RECORD RECORD RECORD RECORD
CATEGORY SERIES DESCRIPTION DATES
OFFICIAL Union Bank Form signed by employee authorizing leave EE Separated March
PERSONNEL Donation Form hours be donated to the Union Business 2006 and prior
FILES Leave Bank to be used by union leaders for
Union Business.*
W-4 form Employee's Withholding Allowance EE Separated March
Certificate completed by EE authorizing 2006 and prior
employer to withhold Federal income tax
from employee's pay and/or for indicating
exemption.**
Please see attached spreadsheet, dated February 28, 2011, listing personnel files to be
purged/digitally imaged.
* Will be purged
** Will be digitally imaged
*** If non-medical records, will be purged; if medical records, will be digitally imaged.
PREPARED BY:
? Al?__ 51-1(11
Susan Wathen for Date
Kathie S. Gonzalez
Executive Director of Personnel Services
CONSENT BY:
J,
Kathie S. Gonzalez Date
Executive Director of Personnel Services
RECORDS DESTROYED:
Number of Boxes
APPROVED Y:
C
Jo eph Straka Date
Interim City Attorney
19C-6
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19C-7
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
PERSONNEL SERVICES DEPARTMENT
2006
PERSONNEL SERVICES DEPARTMENT
RECORD RECORD RECORD RECORD
CATEGORY SERIES DESCRIPTION DATES
RECRUITMENTS Background Materials used in the preparation/ March 2008 and prior
Materials implementation of recruitments.**
Bilingual Forms certifying bilingual capabilitiesfaf March 2008 and prior
Certification employees reGeOVOR9 bilingual pay for
Forms applicants for recruitments which require
bilingual capabiliity.*
Ethnicity Stubs From employment applications submitted at March 2008 and prior
recruitment time, are kept for outreach
purposes.*
Examination Examination answer sheets completed by March 2008 and prior
Answer Sheets applicants during testing process and other
testing materials.*
Official Eligible Eligible lists signed by City Manager. Lists of March 2008 and prior
Lists individuals placed on an eligible list card for
hiring purposes (copies only- original signed
eligible lists are with recruitment file foldar
(according to classification title)).**
See attached spreadsheet, dated February 28, 2011, with recruitment files to be purged/digitally
imaged.
* Will be purged
** Will be digitally imaged
PREPARED BY:
Susan Waccthen__f?1or Date
Kathie S. Gonzalez
Executive Director of Personnel Services
RECORDS DESTROYED:
Number of Boxes
3?1?(
CONSENT BY:
Kathie S. Gonzalez Date
Executive Director of Personnel Services
APPROVED
Jos4ph Straka Date
Interim City Attorney
19C-8
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19C-9
19C-10
Memo
To: Maria Nuizar, Clerk of the Council
From: Ann Matulin, Police Records Manager
CC:
Date: March 4, 2011
Re: RED FOR OESTRUM OF RHM
The Police Department requests Council consent to destroy city records on the attached listings, in
accordance with the retention schedule outlined in City Council Resolution 2006-045.
Thank you.
Ann Matulin
Police Records Manager
19C-11
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
POLICE DEPARTMENT
Division Name: Field Operations/Canine, Animal Services, Air Support
Record Record Series Record Description Record Dates
Category
Training Records K-9 Training Training Records of K-9 officers Oct 2005 and
Records and dogs prior
Statistical K-9, Animal Forms used to collect crime or Oct 2005 and
Reports Services and Air section activities in K-9/Animal prior
support Services/Air Support
Supervisor Logs Sgt. Shirey, Cpl. K-9, Animal Services and Air Oct 2008 and
Van Es, Cpl. support supervisor logs prior
Graham, ASO II
Berg
Correspondence Council Requests Forms used by the Mayor and Oct 2005 and
Councilmembers to request prior
information and/or certain staff
actions.
Correspondence Incoming and "Loose" correspondence that Oct 2005 and
Outgoing General cannot be legitimately attached prior
Correspondence to some major record series
Budget Budget back-up Budget preparation sheets and Oct 2005 and
documentation other support documents prior
Agreements City Council Police/Section level copies of Oct 2005 and
approved; city contracts entered into by the City prior
manager relating to goods, services, legal
approved; settlements and program
agency/department responsibilities
head approved
Prepared by:
Name: Marty Shirey Title: Sergeant
Date: 10-11-10
Number of boxes to be destroyed: 3
Page 1 1VC _ 1 2
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
POLICE DEPARTMENT
Division Name: Field Operations/Canine, Animal Services, Air Support
CONSENT BY:
Paul M. Walters, Chief of Police Date
Police Department
APPROVED BY:
eph Straka
Office of the City orney
Records destroyed by:
zA -z-4
Date
Print Name & Badge #
Date of destruction:
Signature
Once your records have been destroyed return this form to the Records Manager and keep
a copy of this form for your files.
Page 2 16C-1 3
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
POLICE DEPARTMENT
Division Name: POLICE PERSONNEL SECTION
Record Category Record Series Record Description Record Dates
Applicant Files By Name Background files of Applicants not January 2005 -
Selected December 2005
Worker's Comp By Name Files of Employee Injuries January 2005 -
December 2005
Prepared by:
Name: Gloria Gonzales
Title: Senior Office Assistant
Date: February 22, 2011
Number of background files to be destroyed: 187
Number of Workman's Comp files to be destroyed: 161
CONSENT BY:
Paul M. Walters, Chief of Police Date
Police Department
APPROVED BY:
I DA'a ? \ .0 ?-
oseph Straka
Office of the Ci Attorney
Records destroyed by:
Print Name & Badge # Signature
Date of destruction:
Once your records have been destroyed return this form to the Records Manager and keep
a copy of this form for your files.
Z 2Z? 0
Date
Page 1 f§C-14
February 17, 2010
WITHDRAWALS, DISQUALIFICATIONS AND DESLECTED FILES - YEAR 2005
AGUILAR, Oscar Detention Officer - Bit
AHMATH, Mouslin Police Recruit - Bil
ALFARO, Martin
ALVARADO, German
ALVAREZ, Gerald
ALVAREZ, Josue
AMADOR, Robert
ANDRADE, Joel
ANTILLON, Christian
ARMAS, Daniel
ARQUILLANO, Carlo
ARREDONDO, Gabriel
ARREOLA, Juan
ASCINCION, Vincent
AYALA, Jose
ARZATE, Marco
BACH, My Ky
BADILLO, Adriana
BARRETT, Elizabeth
BARSAMIAN, Stephen
BEAN, Schyler
BEAUMARCHAIS, Gregory
BERNAL, Julio
Lateral Police Officer - Bil
Police Recruit - Bil
Police Recruit
Detention Officer - Bil
Police Recruit - Bil
Academy Grad
Police Recruit - Bil
Police Recruit - N/B
Police Recruit
Police Recruit - Bil
Police Recruit
Police Evidence &Supply Spec.
Lateral Detention Officer - Bil
PIT Equipment Service Attendant
Police Recruit - Bil
Management Aide
Police Recruit
Police Recruit - N/B
Lateral Police Officer - N/B
Police Recruit - N/B
Police Recruit - Bil
19C-15
BONALES, Gilberto Police Recruit - Bil
BOU, Christopher Police Recruit - Bil
BOYD, Richard Lateral Police Officer
BRISENO, Albert Police Recruit - Bil
BUBNIS, John Lateral Police Officer
CAMACHO, Paul Lateral Police Officer
CANO, Michael Academy Grad
CANO, Salvador Police Recruit - Bil
CAPASSO, Christopher Police Recruit - N/B
CASTILLO, Elizabeth Correctional Officer - Bil
CATALAN, Hector Lateral Police Officer
CATALDO, John P/T Park Ranger
CETA, Jose Police Recruit - Bil
CHOI, Young Police Recruit - Bil
CISNEROS, Jorge Correctional Officer - Bil
CLARDY, Jason Police Recruit
CLARK, David Academy Grad
COF, Ryan Police Recruit
COLEMAN, Christopher Police Recruit - Bil
COLE, Leisure Police Evidence& Supply Supervisor
COOTER, Galen Police Recruit
CORTEZ, Roberto Police Recruit - N/B
CORTEZ, Heriberto Police Recruit - Bil
COTA, Jesus Police Recruit - Bil
CUNNINGHAM, Pablo Lateral Police Officer - Bil
19C-16
DABUET, Renwick
DA-PENA, Jeremy
DARWIN, Brian
DE LA RIVA, Dominic
DEDMON, Ryan
DIAZ, Xavier
DIZON, Nicolas
DISNEY, Jeffery
DORANTES, Jose
DORSEY, Mark
DUGAN, Shawn
EDWARDS, Scott
ELDRIDGE, Mark
ELSMORE-ROSS, Vicki Ann
ESPINOZA, Paul
FANDINO, Hercules
FERNANDEZ, Eric
FERNANDEZ, Judy
FIKE, Dustin
FIMBRES, James
FLORES, Issac
FRANCIS, Thomas
GAMBOA, Otoniel
GARCIA, Salvador
GARDUNO, Elizabeth
Police Recruit
Police Recuit
Lateral Police Officer
P/T Senior Clerical Aide
Academy Grad - N/B
Police Recruit - Bil
Police Recruit - N/B
Police Recruit
Police Recruit - Bil
Police Recruit
Police Recruit
Lateral Police Officer
P/T Equipment Services Attendant
Senior Accounting Assistant
Lateral Police Officer - N/B
Police Recruit - N/B
Police Recruit - Bil
Correctional Officer - Bil
Police Recruit
Lateral Police Officer - Bil
Lateral Police Officer - N/B
Police Recruit
Police Recruit - Bil
Police Recruit - Bil
Correctional Officer - Bil
19C-17
GIODANO, Jeanine
GOMEZ, Nathon
GONZALES, Anselmo
GONZALES, Jose
GONZALES, Lisa
GONZALES, Shamir
GREEN, Jesse
GUBERNAT, John
GUERRERO, Melissa
GUTIERREZ, Brenda
GUERRA, Edwin
HARBISON, Michael
HARRIS, Michael
HAZLETT, Joshua
HENN, Corey
HENRICHS, Troy
HWAG, David
HOUSHMAND, Christopher
ITAN I, Hassan
JACKSON, Ryan
JAEKEL, Eric
JENNINGS, Walter
JIMENEZ, Fernando
JIMENEZ, Jeanine
JUDD, Sean
Police Recruit - N/B
Police Recruit
Lateral Police Officer - N/B
P/T Police Cadet - Bil
Lateral Correctional Officer - Bil
Correctional Officer
Lateral Police Officer
Lateral Police Officer - N/B
Academy Grad
P/T Police Cadet
Police Recruit - Bil
Lateral Police Officer
Lateral Police Officer
Police Recruit
Academy Grad - N/B
Police Records Specialist
Police Recruit - N/B
Police Recruit
Lateral Police Officer
Police Recruit
Police Recruit
Police Recruit
Lateral Police Officer - Bil
Lateral Police Services Dispatcher
Police Recruit
19C-18
KERR, Gary
LASSITER, Jack
LEF, Russell
LEON, Luis
LEQUANG, Hoang
LOGAN, Sean
LOPEZ, Alfredo
LOPEZ, Advaro
MACIAS, Arturo
MACIEL, Brandon
MADDEN, Michael
MAGDALENO, Kim
MARAVILLA, Roberto
MANEAFAIGA, lupeli
MARCHENA, Jorge
MARELLA, Peter
MARTINEZ, Fernando
MARTINEZ, Hector
MAYFIELD, Guillermina
MARTINEZ, Ruben
MCGOWAN, Justin
MCDERMOT, Michael
MCKECHNIE, Christopher
MEDINA, Gerrardo
MEEHAN, Joseph
Police Recruit
Lateral Correctional Officer
Lateral Police Officer
Correctional Officer - Bil
Lateral Police Officer - Bil
Police Recruit - Bil
Correctional Officer - Bil
Police Recruit - Bil
Police Recruit - Bil
Lateral Police Officer
Lateral Police Officer
Correctional Officer - Bil
PIT Police Cadet
Police Recruit - Bil
Lateral Police Officer - Bil
Lateral Police Officer - N/B
Police Recruit - Bil
Police Recruit
Academy Grad
Correctional Officer - Bil
Police Recruit
Police Recruit - N/B
Police Recruit
Correctional Officer
Academy Grad
19C-19
MELENDEZ, Rene
MEJIA, Mauricio
MENDOZA, Maria
MOLINA, Michael
MOORHOUSE, Scott
MORENO, Gabriel
MORGAN, Craig
NEGRETE, George
NYBERG, Morgan
OCHOA, Alvaro
OLIVARES, Octavio
O'Neil, Jose Caleb
PADILLA, Daniel
PANTER, Shawna
PAREDES, Janet
PAYAN, Carmen
PEPE, Emidio
POWERS, Andrea
PRECIADO, Jaime
Police Recruit - Bil
Police Recruit - Bil
Senior Accounting Assistant
Lateral Police Officer - Bil
Police Recruit - NIB
Police Recruit - Bil
Police Recruit - NIB
Police Recruit-Bil
Police Recruit - NIB
Detention Officer - Bil
Police Recruit - Bil
Academy Grad I Police Officer - Bil
PIT Park Ranger
Police Recruit NIB
Detention Officer - Bil
Parking Control Officer -Bil
Police Recruit - NIB
Police Recruit - NIB
Police Recruit - Bil
RAINEY, Louis Management Aide
RANDAL, Jaime Lateral Police Officer - NIB
RASCH, Alejandro Police Recruit - Bil
REED, Chandra Lateral Detention Officer NIB
REINMILLER, Cory Lateral Police Officer NIB
REYES, Erendida Account Assistant (Police Fiscal)
19C-20
REIMANN, Mark
RIOS, Cesar
RIVERA, Omar
RIZER, Amber
ROBLES, Yigael
RODRIGUEZ, Eileen
ROMERO, Benjamin
SAHAGUIN, Candelario
SALAS, Gabriel
SALAZAR. Edson
SALCEDO, Julio
SANTAMARIA, Daniel
SCOGGINS, James
SOUZA, Christopher
SPEER, Kyle
SMITH, Jason
STEUER, Denise
STEVENSON, Monica
STRETER, Thomas
TA, Truong
TENA, Juan
TIGNER, James IV
TORRES VAZQUEZ, Sandra
TOYER, Connie Ann
TREJO, Giovanni
Police Reserve Officer
Police Reserve Officer
Detention Officer - Bil
Police Recruit - N/B
Police Recruit - Bil
Police Recruit - Bil
Police Recruit - Bil
Police Recruit - N/B
Police Recruit - Bil
Police Recruit - Bil
Police Recruit - Bil
Parking Control Officer - Bil
Police Recruit - N/B
Police Recruit - NIB
Police Recruit - N/B
Police recruit - N/B
Academy Grad Police Officer - N/B
Detention Officer - Bil
Lateral Police Officer
Police Recruit - N/B
Reserve Police Officer
Lateral Police Officer - N/B
Detention Records Specialist
Lateral Police Services Dispatcher
Lateral Police Officer - Bil
19C-21
TUOCH, Nathan Police Recruit - N/B
TUTTLE, Peter Police Recruit - Bil
VARGAS, Rueben, Jr. Police Cadet - Bil
VASQUEZ, Marco Reserve Police Officer
VELLA, Nicholas Lateral Police Officer
VIDAL, Eduardo Police Recruit - Bil
VILLA, Anthony Parking Control Officer - Bil
WALTERS, Michael Lateral Detention Officer
WELP, David Lateral Police Officer - N/B
WESTRA, Justin Police Recruit - N/B
WILLIAMS, Jay Police Recruit - N/B
WU, Edwin Police Recruit - Bil
ZAMORA, Jose Detention Officer - Bil
ZIMARDO, Daniel Academy Grad Police Officer - N/B
/gg
19C-22
February 22, 2010
WORKER'S COMP FILES - YEAR 2005
JANUARY
Employee Name Badae Number
ALVAREZ, Nivaldo 2919
CADDELL, Alan 1377
GRAHAM, Malcolm (Kevin) 2156
HERNANDEZ, Liz 2541
MACIHA, Greg 1659
STIRES, Ronald 1829
VELASCO, Teresa 2420
ZAVALA, Marco 0370
FEBRUARY
BARRERA, Ross 2016
BISHOP, Mark 2060
FLORES, Jesse 2514
GALAZ, Vincent 2431
GARCIA, Frank 2410
HARVEY, Sondra 2548
HINOJOSA, Rehel 2237
LOPEZ, Alejandro 1165
LOPEZ, Diego 2938
19C-23
LOPEZ, Jaime 1783
MAIOCO, Mike 2364
MAJORS, Eric 2666
MARTINEZ, Maria (Esther) No badge (Crossing Guard)
SMITH, Stewart 1627
STOW, Donald 1996
THOMAS, Suzanne 2457
VARGAS, Martha No badge (Crossing Guard)
MARCH
BARTHOLOME, David 1660
BERG, Alan 2460
BERWANGER, James 2001
ELMORE, Donald 1696
JANSEN, David 1566
LEAMER, Bruce 1421
TANKSLEY, Rufus 1926
VELASCO, Teresa 2420
APRIL
CORONA, Mario 2248
ESTRADA, Mauricio 2583
GARCIA, Israel 2032
GOMEZ, Irene 2875
GUTIERREZ, Edward 2560
19C-24
JONES, Kathie 0916
MENENDEZ, Nelson 2595
MORENO, Manuel 2837
RODARTE, Gerardo 2630
RODRIGUEZ, Julian 2836
SALO, Tyler 2896
STILLS, Kenneth 2957
THIELMAN, William 2134
VIRAMONTES, Jason 2880
CARRILLO, Lorenzo 2175
CHAVEZ, Steve 1911
CORBY, John 1875
FLORES, Jose 2363
REVERE, Christopher 2773
WHITLEY, Brian 2498
MAY
ALCANTAR, Abel 2580
BARRERA, Ross 2016
COLEMAN, Lawrence 1694
HARVEY, Sondra 2548
JUAREZ, Katherine 2983
LEE, Tony 2903
LE GEYT, Kelvin 2855
LOPEZ, Alejandro 2344
19C-25
MIRANDA, Gary
TREVINO, Thelma
ROMAN, Martha
SCHWACHER, David
THIELMAN, William
JUNE
BUCKLE, Sue
CAMPUZANO, Mary
CASTRO, Alfredo
GALARZA, Gianni
GALLO, Vivian
GUERRERO, Alma
LEAMER, Bruce
MARCKSTADT, Rick
MCCARTHY, Michael
MURRAY, Marianne
OLIVER, John
PAGE, Joni
ROSE, Melody
SANTOS, Laura
SCHEER, William
SILVA, Adrian
STILLS, Kenneth
STOW, Donald
1348
2745
2491
2683
2134
2530
2895
2991
2594
1131
2968
1421
1999
2722
1873
1567
2487
1579
2744
77303
2668
2957
1996
19C-26
JULY
GONSALVES, Paul 1251
LAMBERT, Doris 0446
QUELLER, Phil 1900
REYNOSO, Rodolfo 2581
ESPARZA, Rosa 2672
SANCHEZ, Otilio 2703
SWEET, William 1805
AUGUST
ARMSTRONG, James 2057
CARRANZA, Art 2321
CASTILLO, Ron 1582
JUAREZ, Frank 2481
LEIVA, Carol 2628
OROPEZA, Abel 2499
PONCE, Elizabeth 2446
RAMIREZ, Daniel 2981
RIVAS, Eric (DOI 8/24/04/ 3/27/06) 2679
RIVAS, Eric (Doi 9/13/05) 2679
RODGERS, Terrance 1986
THIELMAN, William 2134
URTEZ, Alex 2521
19C-27
SEPTEMBER
ANDRADE, Roland 2941
ASTRAN, Marian 1541
BUELNA, Michael 1617
CENTANNI, Jon 1711
ELMORE, Donald 1696
GALLEGOS, Sandra 2742
GARCIA, Israel 2032
GEIST, Rosemary 2490
KLOSS, Elizabeth 2486
LAMPMAN, David 1836
LOPEZ, Sandra 1373
LUNA, Pedro 2412
MACCHIAROLI, Michelle 2704
MARCKSTADT, Rick 1989
RIVAS, Eric 2679
SARABIA, Pablo 0182
OCTOBER
BROWN, Kevin (Doi ion iwm) 1424
BROWN, Kevin (Doi 10i21io5) 1424
DELANEY, Robert 0269
ESTRADA, Donna 2207
GALARZA, Gianni 2554
LOPEZ, Jaime 1783
19C-28
MANEATAIGA, lupeli 2907
MANRIQUEZ, Jaime 2591
MUNOZ, Patricia 2093
MURRAY, Marriane 1873
STILLS, Ken 2957
NOVEMBER
ALVAREZ, Nivaldo 2919
BECERRA, Jose 2147
BUELNA, Michael 1617
CERVANTES, Rene 2528
DEMOPOULOS, Eric 2088
DONNELLY, Patricia 1741
GALAZ, Vincent 2431
GRAHAM, Antonio 2965
GRAVES, Monica 2400
GUTIERREZ, Edward 2560
HENRY, Tod 2336
ORTEGA, Leticia 2911
MAJORS, Eric 2666
OLIVER, John 1567
PLETL, Greg 2701
VO, Huong (Margaret) 1069
VILLEGAS, Ernest 3015
WILLARD, Ken 2106
19C-29
DECEMBER
CARRANZA, Art
DONNELLY, Jim
GALEANA, Luis
GOMEZ, Angelina
GOMEZ, Irene
GUTIERREZ, Edward
LIZARDI, Oscar
MAROKSTADT, Richard
MARTY, Joseph
ROMERO, Ben
VIRAMONTES, Jason
WATSON, Michael
/9g
2321
1639
2933
1571
2875
2560
2880
1999
2942
2964
2880
1081
19C-30
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
POLICE DEPARTMENT
Division Name:
POLICE PERSONNEL SECTION
Record
Category Record Series Record Description Record Dates
PERSONNEL Name/attached Personnel files / separated employees All 2005
PERSONNEL Name/attached Background files / separated employees All 2005
Prepared by:
Name: Debbie Lampman Title: Police Personnel Specialist
Date: 2-24-11
Number of boxes to be destroyed: 86 Files
CONSENT BY:
?i
Paul M. Walters, Chief of Police Date
Police Department
APPROVED BY:
seph Stra Date
Office of the y Attorney
Records destroyed by:
Print Name & Badge # Signature
Date of destruction:
Once your records have been destroyed return this form to the Records Manager and keep
a copy of this form for your files.
Page 1 044C-31
SEPARATED EMPLOYEEb FROM 2005
ADAMS, GARY
SAGSTAD, VIRGIL
BARTHOLOME, DAVID
BONILLA, EDWIN
BROWN, KEVIN
BRYWN, JOHN
CASH, STACI
CHOI, JUN
CLINKINGBEARD, JANELL
FLORES (Rodriguez), ALEJANDRINA
GABS, STEPHANIE
GILLEY, STEVEN
GOMEZ, HECTOR
HART, KIRK
HAWKINS, DERRICK
HEIM, WILLIAM
HUBBARD, MARCUS
JAFFE, STEPHANIE
KLOSS, ELIZABETH
LABS, GARY
LEGEYT, KELVIN
LOPEZ, GABRIELA
MANDELL, IRMA
MCCARTHY, ANlNETT E
MUNSEY, ANDREW
OK, JOHN
PAGE (RASE), JONI
ORTIZ, RUBY
PALENCIA, VELKY
PEREZ de ROMERO, LAURA
RAMIREZ, RICHARD
RIMAT, ERIC
RIVERA, JAVIER
RODRIGUEZ, ISMAEL
ROSE, MELODY
RUSSO, NICK
SAADEH,GEORGE
SAMPSON, CHARLOTTE
SOWARD, NANCY
TALAVERA, LIDIA
TAPIA, ALEJANDRO
VALDEZ, MARILYN
VARGAS, FRANK
19C-32
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
POLICE DEPARTMENT
Division Name: PROFESSIONAL STANDARDS DIVISION
Record Category Record Series Record Description Record Dates
ADMINISTRATIVE EMPLOYEE ACCIDENTS INVOLVING ON- 1/1/04 to
INVESTIGATIONS ACCIDENTS DUTY DEPARTMENTAL 12131/04
PERSONNEL
ADMINISTRATIVE K-9 REPORTS INVESTIGATIONS OF K-9 BITE 1/1/04 to
INVESTIGATIONS INCIDENTS 12/31/04
ADMINISTRATIVE USE OF IN-CUSTODY INJURIES AND 1/1/04 to
INVESTIGATIONS FORCE USE OF FORCE 12/31/04
ADMINISTRATIVE OFFICER INVESTIGATIONS OF OFFICER 1/1/04 to
INVESTIGATIONS INVOLVED INVOLVED SHOOTINGS 12/31/04
SHOOTINGS
CITIZEN BY INVESTIGATIONS OF ALLEGED 1/1/04 to
COMPLAINTS EMPLOYEE EMPLOYEE MISCONDUCT 12/31/04
NAME
Prepared by:
Name: J. Smith
Date: October 12,
Title: Inspector
2010
Number of boxes to be destroyed: 20
CONSENT BY:
Paul M. Walters, Chief of Police
Police Department
APPROVED BY:
Date
OQ,? L JZ ? io
4C - 2
Joseph Straka Date
Office of the City Attorney
Page 1 11fdC-33
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
POLICE DEPARTMENT
Division Name: PROFESSIONAL STANDARDS DIVISION
Records destroyed by:
Print Name & Badge # Signature
Date of destruction:
Once your records have been destroyed return this form to the Records Manager and keep
a copy of this form for your files.
Page 2160-34
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
POLICE DEPARTMENT
Division Name: Jail Bureau
Record Record Series Record Description Record Dates
Category
Jail Inmate Inmate complaints and 00, 01, 02
Administrative Grievances dispositions
Reports
Jail Inmate Mail Inmate mail summary, Check 01
Administrative Logs Acct., Inmate Funds
Reports
Jail Operations Population Head count roster, Key count 00,01
Roster roster
Jail Operations Incident Report Administrative reports, Officer 97,98,99,00,01,02
Incident reports, Inmate
disciplinary reports
Jail Operations Shift Activity Officer daily logs, Supervisor daily 98,00,01,02
Log logs, Shift assignments
Commissary Deposits Deposit slips 98,99,00,01,02
Commissary Checks Canceled checks 00,01,02,03,04
Jail Chits Time-off, Overtime, Sick, Access 07,08
Administration Card Logs
Jail Forms Obsolete booking forms N/A
Administration
Prepared by:
Name: T. Velasco #2420 Title: Correctional Supervisor/ Records
Date: 10/19/2010
Number of boxes to be destroyed: 95
Page 1 16C-35
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
POLICE DEPARTMENT
Division Name: Jail Bureau
CONSENT BY:
Paul M. Walters, Chief of Police Date
Police Department
APPROVED BY:
?4 " a (2 z
seph Stra Date
Office of the Attorney
______ - - -__- - _ =___--_-___________ =__==
Records destroyed by:
Print Name & Badge #
Date of destruction:
Signature
Once your records have been destroyed return this form to the Records Manager and keep
a copy of this form for your files.
Page 2 16C-36
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
POLICE DEPARTMENT
Division Name:
Record
Category
Payroll
Prepared by:
Name: Lori Brown
Date:
Record Series I Record Description
Back up Leave of Absence chits;
documentation RPTR attendance reports;
Employment Certification forms
Temporary Upgrade forms
Shift differential pay forms
Salary Correction forms
Longevity Cash Out forms
Disciplinary Action forms
Part time payroll timesheets
Court Pay sheets
Pay Accrual reports
IOD/LOA work status sheets
Title: Police Fiscal Supervisor
Number of boxes to be destroyed:.. 25
CONSENT BY:
Paul M. Walters, Chief of Police
Police Department
APPROVED BY:
Date
Joseph Straka Date s
Acting City orney
Record Dates
12/31/05 and
prior
Page 1 1 9C-37
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
POLICE DEPARTMENT
Division Name:
Records destroyed by:
Date of destruction:
Print Name & Badge # Signature
Once your records have been destroyed return this form to the Records Manager and keep
a copy of this form for your files.
Page 2 16C-38
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
POLICE DEPARTMENT
Division Name: Investigations
Record
Category Record Series Record Description Record Dates
Orange County Record of cases filed with court Jan 1, 2006
Superior Court through Dec 31
Transmittal 2008
Record
Prepared by:
Name: Cpl. Maciha 1659Title: Police Officer
Date: 12-29-10
Paul M. Walters, Chief of Police
Police Department
CONSENT BY:
APPROVED BY:
Date
LQ ? t
oseph Fletc?e() -bate
City Attorney
------------------------------------------------------- - ---------
------------------------------------------------------- - ---------
Records destroyed by:• MACIHA #1659
P?intt Name & Badge # Sign re
Date of destruction:
Once your records have been destroyed return this form to the Records Manager and keep
a copy of this form for your files.
Page 1 of 1
C ?!( / , ? ? fin' ,.. 1,a?\: •. ',Y ?. _.1?-? yo of F;. .?
19C-40