HomeMy WebLinkAbout22A - SPEC - VMWARE SUPPORT CONTRACTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 21, 2011
TITLE:
CONTRACT AWARD TO EN POINTE
TECHNOLOGIES SALES INC. FOR
VMWARE SUPPORT CONTRACT
(SPEC. NO. 11-006)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1st Reading
? Ordinance on 2rd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to En Pointe Technologies Sales, Inc. for the maintenance and support of
VMware software for a one-year period in an amount not to exceed $38,100.
DISCUSSION
The City of Santa Ana's Information Services Division - Operations (ISD-Ops) supports the
computing centers in both City Hall and the Santa Ana Police Department (SAPD). Both
computing centers house servers which host enterprise computer systems, enterprise computer
services, and SAPD computer systems which are critical to the operations of the City. As part of
the City's equipment replacement plan, ISD-Ops is replacing physical computer hosting servers
with new virtualized hosting technology. The new technology enables the ability of one physical
server to operate as multiple "virtual" servers by means of specialized software to simulate
physical computer devices. Thus far, the use of virtualization technology has reduced hardware
acquisition, power consumption costs, and provided a more flexible and reliable computer
hosting environment.
The City's ISD-Ops has utilized VMware virtualization software since 2008 which has proven to
be reliable and cost effective. In order to maintain the 24x7 service levels required by the
computer systems and services centers, staff recommends contract renewals for VMware
on-going software maintenance and support. In addition, staff recommends the conversion of all
VMware support contract term end dates to April 5, 2012 which will further reduce the
administrative cost of tracking individual contracts and provide volume discounts for future
support renewals.
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Contract Award for VMware Support Contract
March 21, 2011
Page 2
The notice inviting bids was advertised on February 23, 2011 and bids were solicited. A summary
of the bid invitations and bids received is as follows:
2 Invitations For Bid emailed
2 Bids received
Bids were received and opened March 3, 2011 (Exhibit 1). The bid from En Pointe Technologies
Sales Inc. is responsive to the specifications and meets the City's requirements.
FISCAL IMPACT
Funds are available in the Finance Information Systems Strategic Plan Maintenance and
Support account (no. 10910147-62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Mgt. Services Agency
EG
22A-2
Contract Award for VMware Support Contract
March 21, 2011
Page 3
ABSTRACT OF BIDS
CONTRACT AWARD FOR VMWARE SUPPORT CONTRACT (11-006)
Vendor En Pointe GovPlace
Technologies
Sales, Inc.
Location Gardena, CA Irvine, CA
Total $38,088.47 $40,327.03
Exhibit 1
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