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HomeMy WebLinkAbout25G - AGMT - LIGHTING AND MAINTENANCEREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 21, 2011 TITLE: AMENDMENT TO AGREEMENT WITH DEKRA-CITE - LIGHTING AND MAINTENANCE OF ARTIST VILLAGE TREES ?? CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED Q As Recommended ? As Amended Q Ordinance on Ise Reading Q Ordinance on 2ntl Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute the attached amendment to the agreement with Dekra-Cite in the amount of $22,000 for a total amount not-to-exceed $47,000, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION In December of 201 O, the Artist Village tree lights were removed for routine tree trimming and new lights were replaced on eight out of the twelve trees. The new LED low voltage lights are energy efficient, brighter, and provide normal tree growth by utilizing stretchable strings. For the holidays, snowfall tubes were additionally added to the trees on Second Street/Sycamore and Second Street/Broadway. A request from the Downtown community to light the four remaining unlit trees has been received. Dekra-Cite, a Santa Ana based company, has submitted a proposal to provide the requested services- Dekra-Cite has provided services to Santa Ana for over five years and recently installed the lights on the eight Artist Village trees. To provide the overall consistency and ambiance of the area, staff recommends completing the lighting on the remaining trees- The amendment would include the lighting of four trees, as well as labor and maintenance fees on existing lights for asix- month period. 25G-1 Amendment to Agreement - Dekra-Cite March 21 , 201 1 Page 2 FISCAL IMPACT Funds are available in the Downtown Maintenance Fund account (no. 40718842-62300). Na?ncl?l wards Interim Exe utive Director Community Development Agency NTE/TE/lo Exhibit: 1 . Amendment to Agreement APPROVED AS TO FUNDS AND ACCOUNTS: M?c? ?,1?r ,?? Francisco Gutierrez u,? Executive Director Finance & Management Services Agency 25G-2 SECOND AMENDMENT TO AGREEMENT FOR REMOVAL AND INSTALLATION OF BANNERS THIS SECOND AMENDMENT TO AGREEMENT, made and entered into this 21s` day of March, 201 1 by and between DEKRA-CITE, a California corporation (hereinafter "Contractor"), and the City of Santa Ana, a charter city and municipal corporation (hereinafter "City"). RECITALS A. The City and Contractor previously entered into an Agreement for Removal and Installation of Banners ("Agreement") on May 15, 201 O (N-2010-043) in order to retain a contractor having special skill and knowledge in the field of manufacturing, removing and installing decorative street banners. B. The parties amended said Agreement on September 30, 201 O to include the removal and installation of lighting in the trees in downtown Santa Ana_ C. Based upon a request from the community, the City desires to amend the Agreement a second time to increase the Scope of Services and Compensation. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. Section 1 of the Agreement, "Scope of Services", shall be amended to include the installation of LED low voltage mini lights on the remaining four (4) interior trees located on 4`?' Street and 2nd Street (Artist's Village). Contractor shall purchase and install new low voltage lighting on 2nd Street trees. Contractor shall also maintain the existing lighting in the Artist's Village Trees, including but not limited to materials, manpower and equipment required to perform maintenance, replace outages, and re-hang loose strands on the trees. Contractor's Proposals are attached hereto and incorporated herein as Exhibit A_ 2. Section 2, "Compensation", shall be amended to increase compensation with an additional Twenty Two Thousand Dollars ($22,000) for a total not to exceed contract price of Forty Seven Thousand Dollars ($47,000). 3. All other terms and conditions included in said Agreement as amended shall have the same force and effect /// /// ??? EXHIBIT 1 25G-3 I1V WITNESS WHEREOF, the parties hereto have executed this Second Amendment the date and year first above written. ATTEST: Maria D. Huizar Clerk of the Council CITY OF SANTA ANA David N. Ream City Manager APPROVED AS TO FORM: DEKRA-CITE JOSEPH STRAKA Interim City Attorney By: Lisa Storck Assistant City Attorney MIKE STERLING General Manager Tax ID# 2 25G-4 ???r!' ??,t? PROPOSAL PRPO29395 C.l?c7orati?on Erre-rova?tfon 3102 W. Alton Ave. Ph. (714) 436-0705 DATE 3/9/2011 Santa Ana, CA 92704 Fax. (714) 436-0612 PAGE: 1 www-dekra-lite.com BILL TO: CITY OF SANTA ANA 20 CIVIC CENTER PLAZA, M-25 PO BOX 1988 SANTA ANA CA 92701 GABY LOMELI PHONE (714) 647-6563 Ext. 0000 FAX (714) 647-6549 Ext. 0000 SHIP TO: CITY OF SANTA ANA 2ND STREET ARTISTS VILLAGE SANTA ANA CA INSTALL DATE APRIL 2011 REMOVAL DATE N/A PO Number Customer ID Salesperson ID Shipping Method Payment Terms Req Ship Date Master No. SANO25 SJ INSTALL Net 30 O/O/0000 32,472 Quantity Item Number Description UOM Unit Price Extended Price 2 LABORINST Lazge Tree lit with Low Voltage LED Clip Lighting Each $3,058.00 $6,116.00 2 LABORINST Medium Tree lit with Low Voltage LED Clip Lightin€ Each $1,529.00 $3,058.00 1 LABORINST Low Voltage Tree Lighing program Each $5,391.37 $5,391.37 installation and removal 1 SALESDISCOLJNT Specia] City Sales Discount Each ($1,100.00 ($1,100.00) 1 NOTE: Low Voltage Program includes 6 months maintenance Each $0.00 $0.00 Please sign and fax to 714-436-0612 Subtotal $13,465.37 Tax $571.73 Freight $0.00 WC' IJropose hereby•trs furnish Product anp/or laUor- compieoEly; In accorrfanoe w1Ml 56oVe spetl6iGatpns„Far the sum.: of Total $ 14.037.1 O SO'76 DEPOSIT DLJE:tiPON P.6CEPTANCi= dF PROPO5AL $ 14,037.10 BALfiNCE AMQUFfT DUE UPON 1N5TAL:lAT1ON O.R DELIVERY.' $O.OO 25G-5 n nat accPPtea wlcnm. says, ualsproaosac may n©?witnarawtx:; pg?trj.L(te.: Acceptance of ?nRposal: `f'he ifl7Aivldual s(gtiing this.COnt'ractLCC@PCS ttl2 ?atxfVe Proppsal.and. cer:tlHes tD [7ekra?lite tliath[i ar stt¢:is-authorised to etttet:lMO tl9s Contract orr behalf oP Owner, ProParty:©wner.'. EXHIBIT A autisorizeelagenb Data; @Yr? ""? a ? _ INVOICE ORD020114 ????!-_???? Date 12/15/2010 E]b®ctsratic?ei lnrsc?xticrr-r 3102 W.Alton Ave. Ph: (714) 436-0705 Santa Ana, CA 92704 Fax: (714) 436-0612 www.dekra-lite.com BILL TO: CITY OF SANTA ANA 20 CIVIC CENTER PLAZA, M-25 PO BOX 1988 SANTA ANA CA 92701 SHIP TO: CITY OF SANTA ANA ARTISTS VILLAGE SANTA ANA CA GABY LOMELI PHONE (714) 647-6563 Ext. 0000 TNCTAT.T. T1ATF. FAX (714) 647-6549 Ext. 0000 REMOVAL DATE PO Number Customer ID Salesperson ID Shipping Method Payment Terms SAN025 SJ SERVICE SPECIAL TERM: June 15-Nov 2011 Req Ship Date Master No. O/O/0000 31,499 Ordered Item Number 1 LABOROTHER Payment July 2011 EXHIBIT A-2 Description 6 Month Maintenance of existing Low Voltage Lighting in the Artist's Village Trees. June 15-Nov 15, 2011 Unit Price Ext. Price $7,500.00 $7,500.00 Subtotal Tax Freight Total Amount Due Upon Acceptance of Proposal Balance Due Upon Installation or Delivery 25G-6 $7,500.00 $306.25 $0.00 $ 7, 806.25 $4,056.25 $3,750.00