HomeMy WebLinkAbout25H - AGMT - JOB TRAININGCLERK OF COUNCIL USE ONLY:
MARCH 21, 2011
TITLE:
AMENDMENT TO AGREEMENT WITH
HISPANIC BUSINESS CONSULTANTS -
JOB TRAINING AT THE SANTA ANA
WORK CENTER
?_?
CITY MANAGER
APPROVED
? As Recommended
? As Amended
? Ordinance on ?s` Reading
(] Ordinance on 2ntl Reading
0 Implementing Resolution
(] Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute the attached amendment to the
agreement with Hispanic Business Consultants in the amount of $25,000 for a total amount not-to-
exceed $142,675, and extend the term of the agreement to June 30, 2011 , subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On July 6, 2010, the City Council approved a contract amendment with Hispanic Business
Consultants in the amount of $117,675 to provide technical assistance to 85 small business
owners. To date, 85 businesses have been provided technical assistance courses which include
Basic Taxes, Financing, Sales, Customer Service, Marketing, Leadership, Personal Development,
Strengthening My Business, and Expanding My Successful Business. The courses are targeted to
Spanish speaking business owners. There is still a demand from the business community for
further technical assistance, and staff is recommending allocating an additional $25,000 to provide
additional courses. The additional courses will include afour-week Internet Marketing course, a
four-week Sale and Customer Service Course, and aten-week Expanding My Successful Business
course. The additional courses will serve an additional 20 Santa Ana small businesses.
25H-1
Amendment to Hispanic Business Consultants
March 21 , 201 1
Page 2
FISCAL IMPACT
Funds are available in the Workforce Investment Act Rapid Response account (no. 12318756-
62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Nancy T_ E ards
Interim Exec ive Director
Community Development Agency
?-c?itec?? ,•
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
N T E/LAO/CDR/sv
Exhibit: 1 . Amendment to Agreement
??
25H-2
THIRD AMENDMENT TO AGREEMENT
UNDER THE WORKFORCE INVESTMENT ACT
(AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009)
THIS THIRD AMENDMENT, made and entered into this 21$` day of March, 2011, by and between
Hispanic Business Consultants ("Contractor") and the City of Santa Ana, a charter city and municipal
corporation duly organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. The City and Contractor entered into that certain Agreement Under the Workforce Investment Act
dated February 16, 2010 (#A-2010-025) hereinafter referred to as "said Agreement" for Contractor to
provide business owners with technical assistance through courses and seminars.
B. The parties amended said Agreement on June 9, 201 O, to update and increase Contractor's
Obligations, and amended said Agreement again on July 6, 201 O to update Contractor's Obligations, as
well as add more funding. The parties previously also agreed to extend the Term through March 20, 2011.
C. The parties hereto now desire to fiu-ther amend and expand Contractor's Obligations, as well as add
more funding.
WHEREFORE, in consideration of the mutual and respective covenants and promises hereinafter
contained and made, and subject to all of the terms and conditions of said Agreement as hereby amended,
the parties hereto do hereby agree as follows:
1. Section I "Contractor's Obligations" shall be updated to expand the provision of specialized
courses and services, as set forth in the Scope of Worlc, attached hereto and incorporated herein as
Exhibit A.
2. Section II "City's Obligations" .shall be amended to add additional funds of Twenty Five
Thousand Dollars ($25,000), so that the total amount of Compensation to Contractor under said
Agreement as amended shall not exceed One Hundred Forty Two Thousand Six Hundred Seventy-Five
Dollars ($142,675) see attached Budget Form and Budget Narrative attached hereto and incorporated
herein as Exhibit B.
Section III "Time Period of Agreement" shall be amended and extended through June 30, 2011.
4. Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged
and in full force and effect.
EXHIBIT 1
i
25H-3
IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to said Agreement the
date and year first above written.
ATTEST:
Maria D. Huizar
Clerk of the Council
APPROVED AS TO FORM:
City Attorney
By: Lisa E. Storck
Assistant City Attorney
CITY OF SANTA ANA, a municipal
corporation of the State of California
David N. Ream
City Manager
"CONTRACTOR"
Hispanic Business Consultants
By: Eduardo Figueroa
25H-4
TECHNICAL BUSINESS ASSISTANCE
'?? PROGRAM ?p
,?' -' Contract #: A-2070-025 ?(®
SCOPE OF WORK
Extension program $25,000
Service #
events # Santa Ana
participants
10 weeks course 1 20
4 weeks course 2 2A?
Total 3 44
Note:
??
1 I ,
Our goal is to serve a total of 25 different participants within 20 businesses. The Spanish
business courses will Include both owners and managers.
Eduardo Figueroa
Program Director & Trainer
EXHIBIT A
25H-5
BUDGET FORM
Administrative Program ?;?T4?a1 VI/IA
? Match/In Kind
?Q` `r?p?'yt? lQ v t l vY ,,
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Salaries* 5,300.00 17,360.00 ?,?,?46 O,Q; 3,020.00
Benefits " ? r
,'!, 4 ,
Other (list)*
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,, _
Total Personnel 5,300.00 17,360.00 '? 49,64pS00 3,020.00
$
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.
Rent or userfee* 2
200
00 `ti'
; 2
200
00
,
. , , ,
.
Utilities '
'. ?
-; ,.
,_, _
Phones 500.00 308.00 ?;,,r'
_;?
'" 00
808
,
,_
:'Y.ti-: r .
Internet fees a \ ° ? CF :??? ? _
Parking fees ` °' `" ' z` ' '- ?'
;??,,,,.,,. , : y _
Security ?•t s ' ?
i
K _
Maintenance ' '
?
.?:
?
.
, ? _
Insurance 260.00 ?? , + 260.00
Rental fees ? (, ' r?Y :? \? _
Purchase T
?'„
?
\
! _
Vehicle lease charges l
°"?
`
`
!
t.
,
. ?. _
Office expenses ''F
(consumables) 750.00 ?,'. , `, 750.00
t
Accounting Services 400
00 't
'+ 400
00
. ; .
Legal services ` " v< ? "
:? _
Auditing services 800
00 +? ° =' ""' Y `" ? `
?
800
00
. ,, ,,., ,,Y,, e .
Indirect costs J ' r °-'
(marketing) 2,000.00 s; ?` '? ? 2,000.00
Profit (for
rofits onl
) ?
` ? s'
p
y
_„?, ,
?, ,,,? _
Other (books
CDs F Y 4
,
,
DVD, handouts
)* 7,250.00 <#
L' ''?,3?Q p0 •; 1,890.00
, Y
(,
Total Operating ? ??
? '' t >°+>
2,710,00 11
758.00 ?
3Q;p QQ
? 5 ,
? 9
108
00
Expenses , ?
,
s ,
.
,.
GRAND TOTAL (Total ;
Personnel + Total
8,010.00
29,118.00 E ,
`25,OQ0 Op'°.
12
128.00
Operating Expenses) ,
EXHIBIT - B
25H-6
Budget Narrative and Expenditure Plan
Below is a narrative providing a detailed explanation of line items, the computing of
finances and the proposed Expenditure Plan.
Operations Activities Requested
Funds Narrative and Ex lanation
p
Salaries $ 19,640 HBC will leverage with a $3,020 In-Kind contribution
Trainers -coaching $ 17,040 Prepare seminars and workshops, teach, review business plans
and coach students.
Additional staff time $ 320 Assist participants applying information In their businesses
Coordinate marketing campaigns to promote the program, recruit
students, create a tentative class schedule. Keep track of files
Program manager $ 2,280 reports and materials. Communicate with case managers,
students, trainers and ultimately prepare an economic Impact
report of the program.
Telephone $ O $308 In-Kind contribution
Prepare and send e-mails, public announcements, design, print
Program Marketing $ 0 and distribute flyers, place ads in Iocai Spanish-speaking
newspapers. HBC will leverage with a $2,000 In-Kind
contribution
Other (list)
Participants' materials: $ 5,360
MEE start up kit $ 2,000 This is: 20 kits x $100 (reg. price $165) This means $'1,300 in-kind
contribution.
GD &DVD $ 600 This is: 24 CD & DVD x $25 (reg. price $45) This means $480 in-
klnd contribution.
Business plan books $ 500 This is: 20 books x $25 (In Spanish)
Other books / CD $ 240 This is: 24 books / CD $1 O (In Spanish)
Customer service books $ 440 This is: 44 books x $10 (rag, price $13) This means $132 in-kind
contribution.
This is: 24 sets x $45 Plus 20 sets x $25 These materials include:
Handouts & graduation $ 1,580 binders, with workbook, handouts of each session, pens, name
tags, name sign, etc. All participants will receive a diploma of
artici ation for the course com leted.
HBC is requesting $25,000 to serve:
FUNDS REQUESTED $ 25,000 24 participants in two 4-week courses (12 each)
20 participants in one 10-week course CMEE
EXHIBIT - B
F4lspanlc Business Consullenla -Rapid Reaponae/ARRA -Business Asalstence Program, February 2011
25H-7
25H-8