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Home My WebLink About23B - CHANGE ORDER - DYER - GRANDREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 18, 2011 TITLE: CONTRACT CHANGE ORDER NO. 2: DYER ROAD AND GRAND AVENUE INTERSECTION WIDENING CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1s` Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Approve Change Order No. 2 for Dyer Road and Grand Avenue Intersection Widening for an estimated cost of $75,000. DISCUSSION Last summer, two water mains broke occurred: one on Grand Avenue north of Dyer Road and the other near the Dyer Road/Hotel Terrace intersection. Gushing water caused extensive damage to the pavement, median island and sidewalk. The water mains were repaired promptly by the City crew and the pavement and sidewalk were temporarily patched. A permanent repair is required. If the repair were to be done by a maintenance contractor, the cost would exceed $150,000. However, since the damaged areas are in proximity to the Dyer Road/Grand Intersection project, All American Asphalt (the contractor for the project) is able to perform the repair work at a lower cost based on unit bid prices. A change order is required to reconstruct the permanent pavement, median island, and sidewalk at the affected areas (Exhibits 1 and 2). The contractor shall be paid according to the contract unit prices and the actual quantity of work. FISCAL IMPACT The cost for the change order is estimated at $100,000. Funds are available in the Water System Maintenance Fund (accounting unit 06017641-62300). 23B-1 Contract Change Order No. 2: Dyer Road and Grand Avenue Intersection Widening April 18, 2011 Page 2 t Raul Godinez II Executive Director Public Works Agency RG/MG Exhibit 1: Change Order No. 2 Exhibit 2: Change Order Analysis APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency 23B-2 CITY OF SANTA ANA PUBLIC WORKS AGENCY CONTRACT CHANGE ORDER Project Numbers 09-1751: DYER ROAD AND GRANn AVFNI 1F INTERSECTION WIDENING Change Order Number 2 To ALL American Asahalt Contractor You are hereby directed to make the herein changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE; THIS CHANGE ORDER IS NOT EFFECTIVE UNTIL APPROVED BY THE CITY COUNCIL OR CITY MANAGER. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by PUBLIC WORKS AGENCY REVISE THE FOLLOWING BID ITEMS OF THE CONTRACT Remove existing and construct AC Pavement, sidewalks, PCC retaining curb and pattern stamped concrete on Grand Avenue north of Dyer Road and Dyer Road/Hotel Terrace intersection per PCO #3. Line Estimated Unit Item # Line Item Unit Quantity Price 2 Unclassified Excavation CY 2800 $33 3 AC Pavement TN 4300 $72 5 PCC Retaining Curb 131-A LF 260 $36 7 PCC Sidewalk (4") SF 7500 $4 10 Patterned Stamped Concrete SF 1100 $7 12 Furnish and Install Water EA 5 $730 Valve Box Frame and Cover 21 Adjust OCSD Manhole Frame EA 4 $1,050 and Cover to Grade P 3? 3 Exhibit 1 CITY OF SANTA ANA PUBLIC WORKS AGENCY CONTRACT CHANGE ORDER Project Number 09-1751; DYER ROAD AND GRAND AVENUE Change Order Number 2 INTERSECTION WIDENING To ALL American Asphalt Contractor You are hereby directed to make the herein changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE: THIS CHANGE ORDER IS NOT EFFECTIVE UNTIL APPROVED BY THE CITY COUNCIL OR CITY MANAGER. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by PUBLIC WORKS AGENCY The compensation both time and cost set forth in this final change order comprises the total compensation due the Contractor, all Subcontractors, and all Suppliers for all work performed per this change order, including impact on unchanged work. By signing this final change order, the Contractor acknowledges and agrees on behalf of himself, all Subcontractors, and all Suppliers, that the stipulated compensation includes payment for all work contained in this final change order, plus all payment for interruption of schedules, extended field overhead, home office overhead, profit, delay, and all impact, ripple effect or cumulative impact on all other work under this Contract. The signing of this final change order constitutes full mutual accord and satisfaction for all changes and work performed on this project, and that the time and cost paid per this final change order constitutes the total equitable adjustments owed the Contractor, all Subcontractors, and all Suppliers for all work performed on this project. The Contractor on behalf of himself, all Subcontractors, and all Suppliers agrees to waive all rights, without exception or reservation of any whatsoever to file any further claim related to this project. ESTIMATED TOTAL COST THIS CHANGE ORDER: DECREASE $ - - - - - INCREASE $ 100,000 By reason of this order the CONTRACT TIME completion will be adjusted as follows None. We the undersigned contractor have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all service necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted, Date Contractor ALL American Asphalt By Title Approval recommended by PUBLIC WORKS AGENCY EXECUTIVE DIRECTOR Approved by CITY MANAGER Date Date 23??4 2 CHANGE ORDER ANALYSIS DYER ROAD AND GRAND AVENUE INTERSECTION WIDENING CHANGE ORDER NO. 2 Change Order Number: 2 Project Description: Dyer Road and Grand Avenue Intersection Widening Contractor: All American Asphalt PO Box 2229 Corona CA 92878-2229 Original Contract Cost: $721,180 Amount of this Change Order: $100,000 13.9 percent Previously approved Change Order: 72,118 10.0 percent Total Change Orders: $172,118 23.9 percent EXHIBIT 2 23B-5 23B-6