HomeMy WebLinkAbout22C - SPEC - POLICE MOTORCYCLESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 2, 2011
TITLE:
CONTRACT AWARD TO LONG BEACH
BMW MOTORCYCLES FOR POLICE
MOTORCYCLES
(SPEC. NO. 1-024)
C,,,CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1st Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Long Beach BMW Motorcycles for the purchase of five police equipped
motorcycles in an amount not to exceed $112,797.62 and increase the aggregate limit for
miscellaneous parts and repairs in an amount not to exceed $10,000 annually.
DISCUSSION
The Finance and Management Services Agency manages the annual Vehicle Replacement Program.
Funding is monitored through a depreciation schedule established with each department or
departmental funding is provided. The Police Department's Traffic Division uses specially equipped
motorcycles for traffic patrol. The motorcycle replacement program guidelines require motorcycles
with over 60,000 miles or 3 years old to be replaced, as maintenance costs increase dramatically at
this milestone. The fleet of 34 motorcycles is used by the 27 officers allocated to motors, with the
remaining used for training purposes and for back up when a motorcycle is in for repair.
On June 1, 2009, City Council awarded a contract to Long Beach BMW for the purchase of three
police equipped BMW motorcycles. The vendor has offered to extend the same terms and
conditions for five additional new police equipped BMW motorcycles to replace two 2003 and three
2004 units with mileage in excess of 60,000 miles per motorcycle.
Additionally, Long Beach BMW provides miscellaneous motorcycle parts and repair. The purchase of
five new motorcycles, when combined with previous purchases by FMSA during the current fiscal
year, exceeds the $25,000 aggregate limit. In order to facilitate future purchases of parts, staff
recommends an increase to the aggregate limit.
22C-1
Contract Award for Police Motorcycles
May 2, 2011
Page 2
FISCAL IMPACT
Funds are available in the Fleet Maintenance Machinery & Equipment account (no.07510101-66400)
and Maintenance & Repair Machinery & Equipment account (no. 07510100-62322).
Paul M. Walters
Chief of Police
KM
APPROVED AS TO FUNDS AND ACCOUNTS:
t, !L S4 r A --% ?t? ;:A ,
Francisco Gutierrez J
Executive Director
Finance & Management Services Agency
22C-2