HomeMy WebLinkAbout20A - AA - CLICK-IT OR TICKET MINI-GRANT AWARDREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 16, 2011
TITLE:
APPROPRIATION ADJUSTMENT
ACCEPTING THE 2010-11 CLICK-IT
OR TICKET MINI-GRANT AWARD
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 15t Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Approve an appropriation adjustment accepting the 2010-11 Click-It or Ticket Mini-Grant award in
the amount of $8,064 into the revenue account (account no. 16514002-52001) and appropriate
same into the 2010 Click-It or Ticket Mini-Grant Overtime expenditure account (account no.
16514415-61040).
DISCUSSION
The Santa Ana Police Department has been awarded a $8,064 grant from the UC Berkeley Traffic
Safety Center (TSC) for the 2010 Click-It or Ticket Mini-Grant Program. TSC is under contract with
the California Office of Traffic Safety to administer this grant. This grant funding will allow the Police
Department's Traffic Division to enforce seat belt use on an overtime basis. The goal of the project is
to increase seat belt use state wide to 96% by June 5, 2011.
FISCAL IMPACT
Approval of the appropriation adjustment will enhance the 2010-11 Click-It or Ticket Mini-Grant
Program revenue account (account no. 16514002-52001) by $8,064 and increase the same into the
overtime expenditure account (account no. 16514415-61040).
APPROVED AS TO FUNDS AND ACCOUNTS:
(J.'a ?, V, -
Paul M. Walters
Chief of Police
Police Department
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
20A-1
20A-2
i?fv' d The Regents of the University of California
?? School of Public Health, Berkeley,
GRANT NUMBER
* with Primary Funding from the
California Office of Traffic Safety CT11385
`
.w
GRANT
1. Title of Program
Next Generation - Click It or Ticket 2010 - 2011
2. Name of Applicant Agency 4. Period of Grant
SANTA ANA, CITY OF Month - Day - Year
3. University of California Berkeley, Safe Transportation Research and Education Center From: 11/15/10
DAVID RAGLAND, PRINCIPAL INVESTIGATOR, SAFE TRANSPORTATION RESEARCH AND To: 06106111
EDUCATION CENTER
5. Description of Program
California will initiate "Next Generation - Click It or Ticket" for FY 2011 by conducting: 1) a seat belt enforcement campaign November 15
- 28, 2010 in support of the California Office of Traffic Safety (OTS) mobilization period, 2) a seat belt enforcement campaign May 23 -
June 5, 2011 in support of the national, NHTSA mobilization period. Grant funds will be used to increase the number of hours incurred by
first line supervisors, officers, and clerical/administrative personnel in Santa Ana Police Department to conduct/support seat belt
enforcements in Santa Ana. Incorporated into this grant are attached: Schedule A - Description, Schedule B - Detailed Budget Estimate,
Schedule B-1 - Budget Narrative, and Schedule C -Terms and Conditions,
6. Federal Funds Allocated Under This Grant Shall Not Exceed: $8,064.00
7. Approval Signatures (By signing this oace. Agency agrees to the terms and conditions which follow and are attached)
A. The Regents of the University of California Authorized B. Authorizing Official For Applicant Agency
Signature
Name: Jyl Baldwin Name: David Ream
Title: Associate Director, SPO Title: City Manager
Phone: 510 642-8110 Phone: (714) 647-5200
Fax: 510 642-8236 Fax: (714) 647-6956
Address: UC Berkeley Sponsored Projects Office Address: 20 Civic Center Plaza
2150 Shattuck Avenue, Suite 313 Santa Ana, CA 92701
Berkeley, CA 94720
Email: jbaidwin@berkeley.edu Email: dream@santa-ana.org
(Signature) (Date) (Signature) (Date)
C. Agency Office Authorized to Receive Payments D. Optional: Individuals Authorized to Sign Claims (in
addition to the Authorizing Official for Applicant Agency)
Agency: Santa Ana, City of
Name: Douglas McGeachy Title: Traffic Commander
Phone: (714) 647-5431
Office: Finance Department
Address: 20 Civic Center Plaza (Signature) (Date)
Santa Ana, CA 92701 Name: Francisco Gutierrez Title: Director of Finance
Tax ID #: 95-6000785
Contact Person: Florlyn Palacol
Email: fpalacol@santa-ana.org
(Signature) (Date)
1651qq1S_0 1 oq7 - it y 9o3plo6Y
4'J. ,
20A-3
Santa Ana, City of
Schedule A - Description
Next Generation - Click It or Ticket
Grant No. M1385
GOAL
To increase seat belt use, statewide, to 96% by 2011.
PROJECT OBJECTIVES
1. Conduct a seat belt enforcement campaign during each of the Next Generation mobilization periods
November 15 - 28, 2010 and May 23 - June 5, 2011.
2. Conduct pre- and post-operational seat belt compliance surveys for each of the Next Generation mobilization
periods. Personnel time and any costs required to conduct the surveys will be considered as the agency's
contribution to the mini-grant and will not be reimbursed.
3. Have the individual who will be conducting occupant protection roll call training complete the pre-operational
training.
4. Ensure that officers who participate in the enforcement activities receive occupant protection roll call training (to
ensure familiarity with the California Vehicle Code provisions covering occupant restraint).
5. Report statistics for each mobilization:
Number of seat belt citations by mini-grant-funded officers
Number of "other" types of enforcement actions (citations and tows) by mini-grant-funded
personnel
Additional reporting for the mobilization periods;
Description of the enforcement strategy (i.e., saturation patrol and/or enforcement zone)
Number of overtime hours by personnel classification
Pre- and post-mobilization seat belt use survey results
Number of seat belt citations by the department in the same time period as the mini-grant-funded work
Number of "other" types of enforcement actions (citations and tows) by the department in the same
time period as the mini-grant-funded work.
6. Prepare claims in accordance with Schedule B-i - Budget Narrative. The grant covers only overtime personnel
costs. Other direct costs are not reimbursable. Indirect costs are not reimbursable.
7. Submit a final claim by July 15, 2011.
8. Certify by signing the November 2010 and May - June 2011 mobilization reports that an occupant protection roll
call training session(s) was conducted.
20A-4
Santa Ana, City of
Schedule A - Description (continued)
Next Generation - Click It or Ticket
Grant No. CT11385
1. Issue a press release prior to each of the mobilization periods.
2. Embargo the mobilization period press release until the day of the California Office of Traffic Safety (OTS) press
release (to be determined).
3. When using the OTS press release template provided by SafeTREC, forward press releases, media advisories,
alerts, and other press materials to SafeTREC concurrently with distribution to the media. If any other press
release format or copy is used, submittal of the press release to the OTS Public Information Officer at
pio _ots.ca.aov is reauired for his review and approval at least 14 days in advance of the mobilization. The
approved press releases must also be sent to the SafeTREC.
4. Use the following standard language in all press, media, and printed materials: "Funding for this program was
provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety
Administration."
November - December 2010
1) The individual(s) responsible for the occupant protection roll call training complete the SafeTREC pre-operational
training. The program coordinator or designee must complete the test.
2) Hold occupant protection roll call training.
3) Complete a pre-operational seat belt compliance survey in the week before the mobilization period, i.e.,
November 8 -14. (Note: Pre- and Post- Operational Surveys are not covered by the grant)
4) Issue a press release using the OTS template to announce the mobilization.
5) Conduct the mobilization in November 15 - 28.
6) Complete a post-operational seat belt compliance survey in the week after the mobilization, i.e., November 29 -
December 5,
7) Submit the November mobilization report to the SafeTREC (using their on-line reporting system) no later than
December 31. Send the signed report to the SafeTREC.
oaae
20A-5
Santa Ana, City of
May - June 2011
Schedule A - Description (continued)
Next Generation - Click It or Ticket
Grant No. CT11385
8) Hold occupant protection roll call training during the May 23 - June 5, 2011 mobilization.
9) Complete a pre-operational seat belt compliance survey in the week before the mobilization period, i.e., May 16-22.
10) Issue a press release using the OTS template to announce the mobilization. Embargo the press release until the
day of the OTS press release (to be determined). If the OTS template is not used, submit the proposed press
release to the OTS Public Information Officer at least 14 days in advance for his review and approval.
11) Conduct the mobilization in May 23 - June 5.
12) Complete a post-operational seat belt compliance survey in the week following the mobilization, i.e., June 6-12.
13) Submit the May - June mobilization report to the SafeTREC no later than June 30 using their on-line reporting
system. Send the signed report to the SafeTREC.
July 2011
14) Submit the final claim by July 15, 2011.
Throughout Grant Period
15) Send to the SafeTREC the press releases for the mobilization periods.
16) Send to the SafeTREC any news articles, press conference descriptions, radio ads, etc. describing the grant
funded enforcements including any other enforcement opportunities that resulted from the effort.
20A-6
Santa Ana, City of
Schedule B - Detailed Budget Estimate
Next Generation - Click It or Ticket
Grant No. CT11385
The total claim amounts must not exceed the grant total of $8,064.00.
Schedule B-1 - Budget Narrative
Santa Ana, City of will be reimbursed up to the limit stated in Schedule B - Detailed Budget Estimate.
Overtime reimbursement will reflect actual costs (overtime hourly rate and overtime hourly benefit rates) of the
personnel conducting the seatbelt enforcements. Other direct costs are not reimbursable. Indirect costs are aQL
reimbursable.
Only employee fringe benefits earned as a percentage of hourly pay and are allowed. Benefit costs for overtime
hourly rates are always lower than benefit costs for regular hourly rates.
Budgeted grant activities will be conducted by personnel on an overtime basis. The mini-grant covers only the costs
of police department personnel. Mini-grants do not cover contractual services (with the exception of contract cities).
Grant-funded operations may be conducted by personnel such as an officer, sergeant, corporal, deputy, community
services officer, dispatcher, clerical/administrative, etc. depending on the titles used by the agency. Personnel will be
deployed as needed to accomplish the grant goals and objectives. Costs for preparing claims are not reimbursable.
Clerical/administrative/CSO time incurred during and following enforcements are reimbursable for overtime work on
administrative duties including, but not limited to, the collection/reporting of seat belt enforcement data.
Reimbursements are contingent upon the following (note: exceptions must be approved by SafeTREC):
i. The enforcement statistics are reported using the SafeTREC's on-line reporting system.
ii. The mobilization press releases are issued for each mobilization.
iii. The pre- and post-operational seat belt compliance surveys are performed for each of the mobilizations.
iv. The claims do not exceed the award amount.
V. The claim form is correctly filled out, using the SafeTREC Excel-based claim form.
vi. The information in the overtime slips and the ledger report are consistent and fully support the claim.
vii. A ledger report(s) supporting the claim amount is attached to the claim. Only source documents are
accepted to support the claim amount. Explanatory documentation such as spread sheets may be submitted
to provide additional information but cannot be accepted in lieu of a ledger report(s).
viii. Contract cities only: A contract city must also provide the sheriff's department's invoice to the
contract city for the seatbelt enforcement overtime costs described in the contract city's claim. The
invoice (or an attachment to the invoice) must contain the contract rates that are the basis for the
sheriffs department's invoiced amount. The contract city must provide a ledger report showing payment
of the invoice amount. If a sheriffs department or police department is administering the mini-grant for a
contract city, then that administering agency must provide the ledger report only.
ix. The claim is signed by the Authorizing Official (Box B of the grant cover page) or Individuals Authorized to
Sign Claims (Box D) as designated in the grant cover page.
X. Changes in the Authorizing Official of the Applicant Agency or the designation of any other additional
individual(s) to sign claims are documented in accordance with SafeTREC documentation requirements.
oaae
20A-7
Santa Ana, City of
Schedule C - Terms and Conditions
Next Generation - Click It or Ticket
Grant No. CT11385
A. INDEMNIFICATION
Applicant Agency agrees to indemnify, defend, and save harmless the State of California, its officers, agents, and
employees, the Regents of the University of California, its officers, agents and employees from any and all claims and
losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm,
or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this
grant, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be
injured or damaged by Applicant Agency in the performance of this grant.
B. GOVERNING LAW
This Grant shall be governed by and construed in accordance with the laws of the State of California.
C. NON-ASSIGNABILITY
The obligations of the applicant agency under this Grant are not assignable to any third party
D. USE OF UNIVERSITY NAME/TRADEMARKS
Applicant Agency shall not use the name of the University of California or any abbreviation thereof, or any name of
which "University of California " is a part, or any trademarks of the University, in any commercial context, such as may
appear on products, in media (including web sites) and print advertisements in cases when such use may imply an
endorsement or sponsorship of the Applicant Agency, its products or services. All uses of the University's name and
trademarks, therefore, must first receive prior written consent of The Regents of the University of California through
the Office of Marketing & Business Outreach. This policy is in compliance with the State of California Education Code
Section 92000.
E. TERMINATION
Each party has the right to suspend, terminate or abandon the execution of any work by the Applicant Agency without
cause at any time upon giving prior written notice. In the event that this grant is suspended, terminated or
abandoned, the Regents of the University of California shall pay the Applicant Agency for services provided
hereunder prior to the effective date of said suspension, termination, or abandonment. Said payment shall be
computed in accordance with the Schedule B - Detailed Budget Estimate, provided that the maximum amount
payable to the Applicant Agency for its services shall not exceed the Grant Total on Schedule B for services provided
hereunder prior to the effective date of suspension, termination, or abandonment.
F. STATE OF CALIFORNIA TERMS AND CONDITIONS
Applicant Agency agrees to abide by the General Terms, Conditions, and Certifications contained in OTS Grant
Program Manual, Chapter 6, Exhibit 6-A www.ots.ca.gov.
page 6
20A-8