HomeMy WebLinkAbout25A - AGMT - GEOFILE DATASET MAINTENANCEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 16, 2011
TITLE:
AMENDMENT TO AN AGREEMENT FOR
GEOFILE DATASET MAINTENANCE
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1s' Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
a,.,. /4) CONTINUED TO
" - FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to
execute an amendment to the agreement with GIS Data Resources, Inc. for the updating, enhancing
and maintenance of the Santa Ana Fire Department geofile datasets, in an aggregate amount not to
exceed $32,500.
DISCUSSION
On February 20, 2007 the City Council approved entering into an agreement (A-2007-044) with GIS
Data Resources, Inc. (GDR). GDR has a high-quality geofile which is used in the Santa Ana Fire
Department's computer aided dispatch (CAD) system. Amending this agreement ensures the Fire
Department's CAD system has the most accurate information, and that our CAD system continues to
run seamlessly. Agreement A-2007-044 for $115,000 is being amended to extend the agreement for
FY 2011/12 at a cost of $32,500.
FISCAL IMPACT
Funds for FY 2010/11 are available in the Fire Department's Information Technology, Other Contract
Services - Professional account (account no. 0111534062300).
APPROVED AS TO FUNDS AND ACCOUNTS:
David Thomas
Fire Chief
Fire Department
A Nr-? L-,?-
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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FIFTH AMENDMENT TO AGREEMENT
THIS FIFTH AMENDMENT TO AGREEMENT is entered into on June 30,
2011, by and between GIS Data Resources, a California corporation ("GDR") and the
City of Santa Ana, a charter city and municipal corporation of the State of California
("City").
RECITALS:
A. The parties entered into Agreement #A-2007-044, dated January 26, 2007,
(hereinafter "said Agreement") by which CDR has provided maintenance and support
of the GIS data tracking software containing the public safety geofile. There have
been four (4) subsequent Amendments to said Agreement extending the term thereof
and the compensation paid and adding additional services to be provided by GDR.
B. In accordance with the terms and conditions of said Agreement, the parties wish to
extend the term of said agreement at an agreed upon compensation to provide
maintenance and support during the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement #A-2007-
044 as previously amended, and subject to all the terms and conditions of said Agreement
as amended, except those amended in this Fifth Amendment to Agreement, the parties
agree as follows:
1. Section 1, "Definitions", subsection (e), "Statement of Work" or "SOW" shall be
amended to add the following:
"For the term of this contract extension, i.e., July 1, 2011 through June 30, 2012,
the SOW shall consist of those services as set forth in the `Proposal/Work
Authorization' No. 2112R dated 3/2/11 as attached hereto as Exhibit `F' and
incorporated herein by reference, as well as apy other ongoing services under the
original Agreement #A-2007-044 as well as any Amendments thereto."
2. Section 2 (a) shall be amended to state that the compensation for maintenance and
support of the GIS data tracking software as set forth in the SOW shall not exceed
$32,500, as set forth in Exhibit "F" hereto. If the City Council fails to allocate funds
for the software maintenance and support in the annual Santa Ana Fire Department
budget, said Agreement shall terminate at the conclusion of the term and shalt not
automatically renew for another one-year term.
3. Section 3, TERM, shall be amended to extend the term of the Agreement to be July 1,
2011 to June 30, 2012, subject to the Council's approval of funding for the 2011-2012
fiscal year, as set forth in Section 2(a), above.
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4. Except as hereinabove amended, all terms and conditions of said Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Fifth Amendment to
Agreement on the date and year first written above.
ATTEST:
CITY OF SANTA ANA
Maria D. Iluizar
Clerk of the Council
APPROVED AS TO FORM:
DAVID N. REAM
City Manager
GIS DATA RESOURCES, INC.
JOSEPH S`i`RAKA
Acting City Attorney
By:
Melissa M. Crosthwaite
Deputy City Attorney
HONGYAN HELEN DUAN
President
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GC7R
GIs Data Resources, Inc.
GDR Office: Proposal / Work Authorization No: 2112R
Date: 3/2/11
X 101 Lucas Valley Rd., Ste. 200, San Rafael,CA 94903 • Tel (415) 884-4437 • FAX (415) 884-4407
18215 Pine Vista Place, Colorado Springs, CO 80908 • Tel (719) 219-9637 • FAX (415) 884-4407
7240 Clements Ave., Gloucester VA 23061 • Tel (804) 695-9339 • FAX (415) 884-4407
Job Name:
Customer: Santa Ana Fire GDR Rep: Tony Alex, Executive Vice President
Santa Ana Fire
Address: Santa Ana
Contact: Dave Turner (714) 395-9670
Phone: E-Mail: DTurner0bsanta-ana.orp
Project Description: One year of 4 quarterly maintenance updates for the year June 2011 - May 2012 and lease of the previous build of the public
safety geofile for the City of Santa Ana, CA Fire Department. File to be Tritech CAD and AVL compliant.
State Plane
Projection:
Zone:
Units:
Datum:
Spheroid: CAL Spatial Extents: A one mile buffer around the City of Santa Ana
TBD Project boundary GIS file:
TBD
TBD Delivery Schedule Dates: Initial: TBD
TBD Final: TBD
TBD
Data Source
Data Set Type County/City CAD Vendor Other GDR Deliverable Cost
Streets Lines
Railroads Lines
Police Boundaries Polygons
Hydrology Polygons
City Boundaries Polygons
5 mile buffer Lines
Fire Boundaries Polygons
Parcels Polygons
Addresspoints Points
Imagery Tiff
Routing Attributes Attributes
Building Footprints Polygons
Towing Boundaries Polygons
ZIP Codes Polygons
Hydrant Points
MDU Points
Consumer & Business Data
Common Place Geocode
Miscellaneous
Maintenance: 1 year maintenance $32,500.00
Annual Lease Waived (1 year only as per David Fearheller) waived
Total Cost 1 year Maintenance ( Four quarterly maintenance cycles in 3 month intervals) $32,500.00
Terms of License: See GDR's End-user License Agreement
Maintenance: See above
Payment Schedule: Due upon receipt
Price Valid Until:
Payment Terms: Due upon receipt
Note: Delinquent accou nts will be subject to a late fee of 2% per month.
GIS Data Resources, Inc. Jurisdiction:
Name: Tony Alex Name:
Title: Ex. Vice President Title:
By: EXHIBIT F By:
Date: 312/2011 Date:
Price valid for 120 days
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