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HomeMy WebLinkAbout25B - AGMT - PARKING ANALYSIS CONSULTANTREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 6, 2011 TITLE: AGREEMENT WITH KIMLEY -HORN AND ASSOCIATES FOR A DOWNTOWN COMPREHENSIVE PARKING ANALYSIS ti CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1St Reading ❑ Ordinance on 2 "d Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute the attached agreement with Kimley -Horn and Associates, Inc. in the amount of $74,750, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION In the late 1980s, the City /Agency constructed a number of parking structures to meet the growing demand for parking in the Downtown. The structures are in need of capital repairs, and the equipment is outdated and in need of replacement. In addition to the physical improvements needed in the structures, we also need to review such things as hours of operation, rate structure, validation options, security measures, etc. Modifications to the structures and operating procedures have been implemented over time in a piecemeal fashion and without professional advice from an experienced parking consultant. The increased use of the structures in the Downtown has also generated a new mix of stakeholders who have suggested their own modifications to operational procedures in the garages which are not necessarily consistent with each other. As a result, staff issued a Request for Proposals to qualified parking consultant firms who have experience with downtown parking facilities in a mixed -use environment. The notice requesting proposals was advertised in the Orange County Register on March 23, 2011, as well as on the City's Website. A summary of the request for proposals mailed, proposals received and the results follows: Firms mailed requests for proposals 17 Proposals received 11 Proposals received by Santa Ana firms 0 25B -1 Agreement for Parking Analysis June 6, 2011 Page 2 The evaluation committee consisted of city staff from various departments, including the Community Development Agency, Police Department, Public Works Agency, and the Planning & Building Agency. Each respondent's submittal was evaluated in the following areas: qualifications, staffing & project organization, work plan, and cost. The firms with the top five scores were invited to participate in an interview. Based on the interviews, the evaluation committee is recommending Kimley -Horn and Associates, Inc. to perform the downtown comprehensive parking analysis. Additionally, staff is recommending the addition of a 15% contingency, to cover any additional stakeholder outreach meetings beyond what was included in the RFP. FISCAL IMPACT Funds are available in the FY 10/11 Parking Enterprise Fund account (accounting unit 02718861- 62300). 'It" W C� &a)ot-et Nancy T. Wards Interim Ex utive Director Community Development Agency NTE /FH /kg Exhibit: 1. Agreement APPROVED AS TO FUNDS AND ACCOUNTS: A S\tkNNS\ � Lx A �� ��1�� Francisco Gutierrez Executive Director Finance & Management Services Agency /--0 CONSULTANT AGREEMENT THIS CONSULTANT AGREEMENT made and entered into this 6th day of June 2011, by and between Kimley -Horn and Associates, Inc. (hereinafter "Consultant "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City "). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of parking operations. B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform the services set forth in Exhibit A, attached hereto and incorporated herein. 2. COMPENSATION City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges set forth in Exhibit A. The total sum to be expended under this Agreement shall not exceed $74,750 during the term of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed upon completion of the project, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first set forth above and terminate on June 30, 2012, unless terminated earlier in accordance with Section 12, below. The term of this Agreement may be extended upon a writing executed by the Deputy City Manager for Development Services and the City Attorney. Exhibit 1 25B -3 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer- employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, agents, volunteers, and employees as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence. Consultant shall supply City with a fully executed additional insured endorsement in substantially the form attached hereto as Exhibit B upon execution of this Agreement and shall be approved in form by the City Attorney. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self - insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim. 25B -4 e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) The Certificate shall state that Consultant's insurance is primary. (iii) Certificates of insurance shall be furnished to the Agency upon execution of this Agreement and shall be approved in form by the Agency Legal Counsel. (iv) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 6. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, eensultants, special counsel, and representatives from liability for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including health, and claims for property damage, wh ieh may a to the extent arising from the di fee* i- aireet °p °r-atie negligent acts, omissions or willful misconduct of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement, and from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of negligence, recklessness or willful misconduct of Consultant arising from this Agreement. The Consultant fui4her- agrees - te- indemnify, held hafmles� and pay all bests ferthe City, damages, regarding any aetion by a third pai4y asset4ing that per-senal injury, just eem. , restittitiofl, j tidieial or equitable relief due to personal or- pr-epel4y rights ar-ises by reason of the terms of-, or- effeets arising fiem this Agreement. Gity may make all r-easenable deeisions with 7. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and /or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall 25B -5 include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and /or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 8. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 9. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, California 92702 -1988 Telefacsimile (714) 647 -6956 With courtesy copies to: Community Development Agency City of Santa Ana 20 Civic Center Plaza (M -37) P.O. Box 1988 Santa Ana, CA 92702 -1988 telefacsimile (714) 647 -6549 and: City Attorney City of Santa Ana 20 Civic Center Plaza (M -29) P.O. Box 1988 Santa Ana, California 92702 telefacsimile (714) 647 -6515 I M. I To Consultant: Kimley -Horn And Associates, Inc. Attn: Janis Rhodes 765 The City Drive, Suite 400 Orange, CA 92868 A party may change its address by giving notice in writing to the other party. Thereafter, any notice, tender, demand, delivery, or other communication shall be addressed and transmitted to the new address. If sent by mail, any notice, tender, demand, delivery, or other communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, any notice, tender, demand, delivery, or other communication shall be effective or deemed to have been given twenty -four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 10. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 11. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 12. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: 25B -7 a. As a condition of such payment, the City Manager may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 13. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 15. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of her inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 16. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. CITY OF SANTA ANA ATTEST: MARIA D. HUIZAR DAVID N. REAM Clerk of the Council City Manager APPROVED AS TO FORM: City Attorney By: Lisa E. Storck Assistant City Attorney CONSULTANT NAME: H. Dean Penny TITLE: Principal TAX ID: W. .-1 fibµ i CPO IF 1 Zty of Santa Ana Comprehensive Parking Analvusis RFP 11 -017 _ 11 Mu �I Prepared by:_ Kirriley -Horn and Associates,lnc April 11, 2011 City of Santa Ana Community Development Agency Attn: Frank Hernandez 20 Civic Center Plaza, M -25 Santa Ana, CA 92701 RE: City of Santa Ana Comprehensive Parking Analysis Dear Mr. Hernandez and members of the Selection Committee, ■ 765 The City Drive Suite 400 Orange, California 92868 TEL 714 9391030 FAX 714 938 9488 Kimley -Horn is extremely excited about the opportunity to assist our own neighboring community in downtown Santa Ana with our nationally recognized parking expertise. We know from experience that parking is an important part of the fabric of any community and, when operated correctly, can be an effective growth and economic development tool. Sadly, when parking is done wrong, it can keep people from visiting your downtown. Our goal is to provide you a set of recommendations and strategies that will help maintain the quality of the Santa Ana community, This proposal outlines our approach toward providing you with a set of recommendations and strategies that will enhance and maintain the quality of downtown. We are very pleased to be an on -call consultant for the City of Santa Ana (Contract A- 2008 -120), and are equally excited to have this new opportunity to work with you and your staff on this assignment. We look forward to the opportunity to speak with you further about our proposal. The only parties interested in this proposal as principals are named herein. This proposal is submitted in good faith, without collusion or fraud, and H. Dean Penny, as signer, has full authority to bind the company. Sincerely, KIMLEY -HORN AND ASSOCIATES, INC. ?"� 41441 Janis Rhodes Project Manager H. Dean Penny, P.E. Principal FOV pj..: C=FJ Kimley -Horn and Associates, Inc. A. General Qualifications Years in business: 44 Location of Office: 765 The City Drive, Suite 400 Orange, CA 92868 -6914 Our parking professionals can do it all. Our project manager, Janis Rhodes, has worked in the transportation industry for more than three decades — providing management and planning expertise in the Kimley -Horn and Associates, Inc. is founded on providing parking industry to both public and private sector high - quality services and products to every project no matter the complexity or size. As a fully integrated consulting firm, we offer a variety of in -house services. Parking Expertise Our parking expertise and experience is renowned throughout the U.S. — ranging from planning to design, and everything in between. Our client base includes municipalities, universities, medical campuses, and private development. Current Projects Since our founding in 1967, Kimley -Horn has been involved in parking program development for a wide variety of clients, especially municipalities. Our experience in design, analysis of needs, projections of demands, and program development have proven a major benefit to our municipal clients. We have developed parking programs that include on- street parking, surface lots that blend into historic surroundings, to award - winning parking structures integrated with mixed -uses such as transit stops, retail businesses, hotels, and offices. Our professionals take pride in helping our clients save money through the use of better use of existing facilities, as clients. She has served in a number of capacities as planner, as parking administrator in public agencies, and as owner and /or owner's representatives in planning and management of transportation and parking facilities for mixed -use complexes, retail facilities, office complexes, and medical center projects. Her parking facilities /programs have ranged in size from 400 spaces to more than 35,000 spaces. The following projects were all performed by Kimley -Horn staff and demonstrate our wide - ranging parking experience. Parking Solutions Study, South Lake Tahoe, CA Kimley -Horn is working with the City of South Lake Tahoe to develop "outside the box" solutions to the City's parking well as the design of efficient new facilities. capacity and management issues. The work has been very City of Santa Ana 2 1 TP770045.11 Exh 1 � Q ��� ndlAssociates, Inc. community centered, focusing largely on stakeholder and community outreach to develop parking solutions that fit the unique nature of the South Lake Tahoe community. Strategies and recommendations focus less on "building our way out of the parking problem" and more on realizing better efficiencies and management in the community's existing infrastructure. The City relies heavily on tourism — a small population of 25,000 swells to over 100,000 during the peak vacation season, The goal of the project is to encourage tourism, increase patronage of local businesses, and increase the overall economic sustainability of the City, which otherwise would suffer due to insufficient parking, Additionally, our services include conducting an intercept parking survey to assist in selecting parking solutions, developing a parking demand model, and reviewing the existing parking management plan. Date Work was Performed: 6/2010 - Ongoing Cost: $35k Key Personnel: Janis Rhodes, Brett Wood Client Reference: Nancy Kerry, South Lake Tahoe Redevelopment Agency 530.542.6043 Downtown Paso Robles Parking and Master (Specific) Plan, Paso Robles, CA Kimley -Horn worked closely with an ad -hoc committee that included downtown business owners, City Planning Commissioners, City Council members, and representatives primary objectives established for the parking component of the study included: quantification of the existing and future demand for spaces in public lots and on City streets, validation of what the City believed were the most important issues for business owners, development of a plan for increasing the current and future parking supply, and development of solutions that are not out -of- character with the downtown. Date Work was Performed: 2007 -2010 Cost: $168k Key Personnel: Bill Dvorak, Chuck Reedstrom Client Reference: David Sargeant, Moule & Polyzoides 626.844,2400 East Thousand Oaks Boulevard Parking Needs Study, Thousand Oaks, CA Kimley -Horn completed an inventory and demand survey of more than 5,000 on- street and off - street parking spaces in this critical commercial area of the City. Efforts also included extensive coordination with area business owners and tenants to identify and define the parking problems and issues and development of creative solutions from the Chamber of Commerce on this project. Four to resolve the problems. Solutions included possible City of Santa Ana r yQ Kimley -Horn 3 1 TP770045.11 Li xh l�� 1 S � � � and Associates, Inc. formation of a Business Improvement District (BID), re- each. Programs analyzed included: beach parking pass, striping of on- street spaces, shared parking agreements for customer validation program, residential permits, employee adjacent businesses, enforcement of time restrictions, and construction of new parking lots and garages. Date Work was Performed: 2000 -2001 Cost: $50k Key Personnel: Bill Dvorak Client Reference: Kathy Lowry, City of Thousand Oaks 805.449,2416 Downtown Parking Rate Study, Huntington Beach, CA The purpose of the parking rate study was to analyze the various parking programs and the rates associated with each to determine if the rates charged were consistent with the use of the City's facilities and the original intent for how the City's facilities were designed to be used. Kimley -Horn used various tools to analyze the parking rates. A comparison of rates charged by similar cities was used to develop a matrix comparing comparable facilities and schedule of rates. Existing programs were analyzed based upon overall utilization, peak activities, revenue parking, valet parking, structure parking, and the On- Street meter program, Kimley -Horn recommended modifications to several programs that were subsequently approved by city council for implementation. Kimley -Horn performed a follow -up analysis after one year of implementation to confirm the new programs met expectations and produced the desired results. Date Work was Performed: 2009 Cost: $48,986 Key Personnel: Chuck Reedstrom Client Reference: Kellee Fritzel, City of Huntington Beach 714.375.5186 Santa Monica Downtown Parking Operation Review and Interim Parking Plan Development, Santa Monica, CA Kimley -Horn is working closely with the Santa Monica Downtown, Inc. and City staff to review current parking management of the 311 Street Promenade parking facilities and other Civic Center and Civic Auditorium parking facilities along with on- street spaces and parking lots. The objectives of this review is to develop and advise the team on preparation an interim parking plan during the demolition and re- construction period of Parking Structures # 3 and # 6, and a variety of other development and construction projects in the downtown and civic center areas, The interim generated by facility, and operational costs associated with plan includes a review of existing parking facility utilization, City of Santa Ana r = Kimley -Horn E 4 1 TP770045.11 xh i2M —U ��� and Associates, Inc. ff 77 City of 'SanfaAna Comprehensive Parking Analysis — --A 1 operations policies, parking rate analysis, alternative parking with both the City of Lincoln and the Downtown sites, shuttle services, and valet services, Additionally, Lincoln Association in Nebraska and to assist them in Kimley -Horn is assisting the team with a review of parking implementation of their Parking Strategic Plan. Dennis lots and on- street parking. Burns helped the City to develop the strategic pan prior to Date Work was Performed: 2010 — Ongoing Cost: $52k Key Personnel: Janis Rhodes, Dean Penny Client Reference: Kathleen Rawson, Executive, Downtown Santa Monica, Inc. 310, 393.8355 Downtown Public Parking System Review, Boise, ID joining Kimley -Horn, and is assisting with implementation. Date Work was Performed: 6/2010 - Ongoing Cost: $20k plus current on -call contract Key Personnel: Brett Wood, Dennis Burns Client References: Dallas McGee, 402.441,7857 Urban Development Terry Uland, 402,434.6904 Downtown Lincoln Association The overall goal of this project was to re- define the mission Greater Downtown Master Plan, Missoula, MO and purpose of the public parking system in Downtown Boise. The outcome of this very successful study was a community endorsed parking management plan with numerous dimensions and new policy direction designed to align the public parking program with the larger community's strategic and economic development goals, Date Work was Performed: 2003 Cost: $65k plus on- calls'05 -08 and 09 -14 Key Personnel: Dennis Burns Client Reference: Max Clark, Capital City Development Corporation, 208.384.4264 Parking and Facilities Director Comprehensive Downtown Parking Study, City of Lincoln/Downtown Lincoln Association, NB Kimley -Horn has an active On -Call Services contract with the Missoula Parking Commission to assist them in implementation of their parking Strategic Plan (including evaluation of new parking technologies), Date Work was Performed: 3/2011 - Ongoing Cost: $30k plus current on -call contract Key Personnel: Janis Rhodes, Brett Wood, Dennis Burns Client Reference: Anne P. Guest, Parking Comm. 406.721.3501 B. Key Staff Janis Rhodes, Project Manager, has worked in the transportation industry for more than 31 years providing management and planning expertise in the parking industry Kimley -Horn has an active On -Call Services contract to a variety of clients in the public and private sector. She City of Santa Ana r �7� 5 1 TP770045.11 Li xh FMB- 15 ��� l s andA Associates, Inc. has served in a number of capacities as planner, as parking Charles Reedstrom, CAPP, Technology Assessment administrator in public agencies, and as owner and /or owner's representatives in planning and management of transportation and parking facilities. Brett Wood, Parking Management, offers more than five years of experience in parking demand and management & Focus, is a nationally renowned parking planner and technologies consultant. He is known for his expertise with the development and expansion of projects involving Information Technology Systems (ITS) applications, accounting and financial reporting applications, and analysis, including supply and demand evaluations, parking automated audit capabilities. Chuck focuses on facility operations management, and strategic parking planning for communities, universities, and medical campuses. H. Dean Penny, P.E., Technology Assessment & Focus, is the director of Kimley- Horn's parking facilities practice and has nearly three decades of structural engineering and parking - related consulting experience. Dean has been involved in the planning, design, rehabilitation, and repair of numerous structures, serving as project engineer, project manager, or principal -in- charge from design through construction. management systems to improve the client's ability to actively manage their parking facilities. Subcontractor — Survey: Eileen Goodwin, APEX Strategies, has leadership experience in building consensus and in completing complex projects involving numerous parties on time and within budget. She has 28 years of experience advising public and private sector clients on community outreach activities, sustainability issues and land use entitlement strategies. Assistant Project Manager .� Brett wood, P.E.* Charles Reedstrom, CAPP Eileen Goodwin Stefan Huyghe Dennis Burns, CAPP H. Dean Penny, RE. Apex Strategies Communicaid *See resume far state of registration. City of Santa Ana 6 1 TP770045.11 C� Kimley -Horn M and Associates, Inc. C. Project Specific Approach and parking operations staff: Methodology 1. Purpose of parking The Kimley -Horn team will help the City of Santa Ana 2. Hours of accessibility 3. Hours of enforcement evaluate parking facilities and operations within its 4. Duration of parking downtown, including comprehensive evaluations of 5. Special parking needs operations, stakeholder outreach, recommendations for 6. Meter equipment management and facility improvement, and setting metrics 7. Rate structure and an overall monitoring system for measuring success. 8. Fines, penalties, towing The following methodology outlines the Kimley -Horn 9. Free parking -grace period approach to City of Santa Ana Comprehensive Parking 10. Validation 11. Efficiency of operations Analysis, 12. Public perception Task 1 — Parking Program Evaluation 13. Public expectation Kimley -Horn will perform an evaluation of the City of Santa 14. Public need Ana's current parking facilities and the parking operations. 15. Number of parking meter spaces The parking facilities to be reviewed include 530 on- street 16. Related services 17. Baseline services metered parking spaces, 1,900 parking spaces in four 18. Special event parking- Garage access and exiting parking structures, and 60 parking spaces in one surface 19. Deficiencies lot. Kimley -Horn will work with the City to collect base data 20. Technology enhancements on the current parking facility operations. Kimley -Horn 21. Public information process will also perform a series of field reviews of the parking 22. Physical layout and traffic flow facilities to gather additional information and observe the 23. Residential Parking (overnight) actual operations, It is assumed that the field data collection 24. Public information process 25. Add'I features observed during field data collection and observations will occur in conjunction with the project Task 2 — Stakeholder Outreach kickoff meeting and initial stakeholder outreach sessions. The assessment of facilities and operations will include Stakeholder and public outreach will be an integral part a review of the following features for both the on- street of the evaluation process. Several of the evaluation and off - street system, either through a review of the City criteria outlined in Task 1 dealt with public perception or provided data, visual observations, or discussions with expectation of parking facilities, operations, availability, and general cost, Kimley -Horn is prepared to conduct City of Santa Ana Kimley -Horn 7 1 TP770045.11 E xh 1 � ��� and Associates, Inc. '+t kv a City ol'SanrtaAna `r ,,<<� Comprehensive Parking Analysis extensive outreach through three channels. First is general Following the completion of Tasks 1 and 2, Kimley -Horn will public outreach through online surveying. Kimley -Horn will develop, maintain, and tabulate an online survey tool. We develop a draft report that summarizes the results of the parking program evaluation and provides recommendations have found that efforts of this type are best served through for improving program operations. Each recommendation online survey mechanisms, which provide for greater will include a comparison of advantages and disadvantages, portability of the study and allow for greater access and easier tabulation of results. implementation strategies, potential cost mitigation strategies, and communication and education materials. Second, Kimley -Horn will work with the City to identify a project advisory committee that will be used throughout the project process to identify issues, vet recommendations, and generally provide oversight to ensure that the results of the project are consistent with the vision of the City. Third, Kimley -Horn will facilitate stakeholder outreach (four meetings) to interact with key community stakeholders (as Task 4 — Presentation to Stakeholders Following the submission of the draft report, Kimley - Horn will present the findings and recommendations to community stakeholders and the project advisory committee. Task 5 — Presentation of Final Report Following the presentation of the draft report and receiving comments from the City, Kimley -Horn will compile the final identified by the City). Kimley -Horn will prepare all materials, report for submission to the City. Kimley -Horn will also including presentations, flyers, hand -outs, graphic materials, meeting minutes, etc. The results of the three public outreach channels will be used in combination with the results from Task 1 to develop specific recommendations and improvement strategies. present the final findings and recommendations in two (2) separate meetings to either City Council or City staff (or a combination of both). Task 6 — Monitoring and Follow -Up As part of the existing analysis and development of Task 3 — Draft Parking Analysis Report recommendations, Kimley -Horn will help the City establish City of Santa Ana 8 7P770045.11 — and Associates, ocates,Inc. I EXl'11�� '� D. Schedule benchmarks and metrics that can be used to help monitor the progress of the program after the changes are implemented. Kimley -Horn will budget additional hours after completion of the project to help the City monitor specific parking data and revenue streams to ensure that the recommendations are acting as intended. Kimley -Horn will also help the City adjust recommendations and metrics, if needed, to maintain successful operation of the program. Month 1 Month 2— Month 3 Month 4 Beyond Project 11 12 13 14 11 12 13 14 [11-2-1314 1 2 3 4 Task 1:- Parkinq Program Evaluation Assess Parkingo Task 2 - Stakeholder Outreach Public Surve Stakeholder Outreach Advisory Committee o 0 0 0 Task 3 - Draft Report ExistinQ Anal sis Recommendations Task4 - Presentation Ink Task 5 - Final Report � o Task 6 - Monitoring Program and Follow-up I I NnNn Assumes a 120 -day work schedule from notice to proceed to project finish. Projects start date of 6/15/11 and finish date of 10/15/11. O - Meetings with City staff and /or project advisory committee. A - Submittals to City which require feedback, comments, scheduling meetings, etc, These are time sensitive responses. Delays in staff res onse will impact the overall schedule. E. Exceptions /Deviations Kimley -Horn requests the following contractual exception to the sample Consultant Agreement included with the Requested exception to sample Consultant Agreement: The requested modification would make the terms of this clause the same as previously negotiated and agreed upon RFP. We look forward to negotiating a mutually beneficial language with the City. agreement. City of Santa Ana 91 TP770045.11 E x h i2 r� — U C=11 Kimley -Horn and Associates, Inc. 6. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, ageffts, employees, consultants, special counsel, and representatives from liability for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including health, and claims for property damage, which - fffay-aHSe to the extent arising from the diFeet of `ndi fe * operations negligent acts, omissions or willful misconduct of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement, and from any claim that personal injury, damages, just compensation, restitution, judicial F. Rates /Cost Proposal or equitable relief is due by reason of the negligence, recklessness or willful misconduct of Consultant arising from this Agreement. The Gonsultant further agFee -- - -- - ...... . - - - Stakeholder Translator/ Prof. Engineer Sub- Technical INUMV NVOISM, Principal MOM C. Engineer Transp. Admin. consultant * nm Direct D. Penn Rhodes Reedstrom B. Wood Anal st Staff E. Goodwin Communicaid Ex enses Total G. References See Section B. Key Staff *Third Parry Stakeholder Meeting Facilitator and Translator and Translation of public notices, etc. These items may be adjusted depending on City needs. ** Not -to- exceed fee. City of Santa Ana 10 1 TP770045.11 I i,.._ C=/1 Kimley -Horn and Associates, Inc. Senior Prof. Stakeholder Translator/ Prof. Engineer Sub- Technical Principal J. C. Engineer Transp. Admin. consultant * Translator„ Direct D. Penn Rhodes Reedstrom B. Wood Anal st Staff E. Goodwin Communicaid Ex enses Total Task 1 Parking -Program Evaluation Task 4 Presentation to Stakeholders Task 5 Presentation of Final Report -m-®■■-_M® . • • • • L Total Hours Total for Project 4320 18900 3420 18995 3640 2990 4500 4290 3930 65000 ** *Third Parry Stakeholder Meeting Facilitator and Translator and Translation of public notices, etc. These items may be adjusted depending on City needs. ** Not -to- exceed fee. City of Santa Ana 10 1 TP770045.11 I i,.._ C=/1 Kimley -Horn and Associates, Inc. Ciiy afSanfaAna ■i+ Comprehensive Parking Analysis Janis Rhodes Project ,AlIannger . Professional Credentials & Memberships • Master of Science, Urban Planning, University of Arkansas • Bachelor of Science, Education, University of Arkansas • International Parking Institute • California Downtown Association • California Public Parking Association • Urban Land Institute Special Qualifications ■ Experienced in the parking industry for more than three decades ■ Served as municipal parking administrator for Pasadena for two years, West Hollywood for three and a half years • Provides parking management and planning services • Responsible for planning and managing parking facilities, parking programs, and transportation systems for transit - oriented developments, ports, municipalities, colleges and universities, healthcare facilities, airports, and private- sector developments Introduction Janis has worked in the transportation industry for more than 31 years providing management and planning expertise in the parking industry to a variety of clients in the public and private sector. She has served in a number of capacities as planner, as parking administrator in public agencies, and as owner and /or owner's representatives in planning and management of transportation and parking facilities for mixed use complexes, retail facilities, office complexes, and medical center projects. In these project types, Janis was responsible for planning, project management, and construction administration and financing due diligence and financing coordination. Additionally, Janis worked as a consultant providing services to numerous clients including ports, municipalities, colleges and universities, health care facilities, airport facilities, and private sector clients over the last 20 years. Consultant services have been in all aspects of planning and management of numerous transportation systems, parking facilities, and parking programs. Parking facilities/ programs have ranged in size from 400 spaces to more than 35,000 spaces. These facilities have included; ■ municipal facilities, ■ healthcare facilities and hospitals, • aviation /airports, • colleges and universities, • entertainment and special event venues, ■ airport and off - airport facilities, ■ port projects, and ■ private commercial parking facilities. The facilities have included all types of parking studies for parking programs, development and project planning for parking facilities, below grade parking facilities, and mixed - use facilities including urban village projects and life -style centers. City of Santa Ana 7—� Kimley -Horn Resumes:1 I TP770045.11 Exh 1 B-21 ��� and Associates, Inc. i s I_ Agri 1 � j a Cityof'SautaAna 9 si; 4 ' Com rehensive Parking Analysis Janis Rhodes continued Relevant Experience • City of Santa Monica, CA • City of Burbank, CA • City of West Hollywood, CA • City of Pasadena, CA • City of Denver, CO • City of South Lake Tahoe, CA • City of Danville, CA • City of Capitola, CA • California State University, Los Angeles, CA • Salinas Valley Memorial Hospital System, Salinas, CA • Village of La Jolla, San Diego, CA • Port of Seattle, WA • Port of San Diego, CA • Washington State Convention Center, Seattle, WA • Seattle Center, Seattle, WA • Oregon Health and Science University, Portland, OR City of Santa Ana r Kimsey -Horn Resumes:2 I T11770045.11 E 770045.11 xh 1 kSB —� ��� and Associates, Inc. I Brett Wood, P.E. Parki ng Ala n age m e n t Professional Credentials & Memberships • Master of Science, Civil Engineering, University of Alabama • Bachelor of Science, Civil Engineering, University of Alabama • Professional Engineer in Arizona and North Carolina • Carolinas Parking Association • International Parking Institute ■ North Carolina Section of the Institute of Transportation Engineers Special Qualifications • Developed a unique parking demand model that allows our clients to predict how changes in development, parking capacity, and multi -modal frequency affect the overall parking demand for an area. • Has worked with more than 30 communities, universities, and medical campuses to understand parking demands, management issues, and develop strategic goals for improving the overall parking system. • Experience includes parking strategic planning, transportation planning, and community planning — this diverse background allows Brett to approach parking and access issues from all sides, usually resulting in innovative approaches or recommendations, in parking demand and management analysis, including supply and demand evaluations, parking operations management, and strategic parking planning for communities, universities, and medical campuses. He also brings to his projects an extensive background in transportation and community planning, which provides an understanding of the relationship between parking demands and the management of general transportation demands and the community at large, Brett led the development of a unique parking demand model that helps municipalities monitor changes to parking demand based on development intensity, transportation mode choices, and zoning changes, Over the past three years, he has helped more than a dozen municipalities, universities, and medical campuses develop their own versions of the dynamic parking demand model. Relevant Experience • Downtown Dallas Parking Strategic Plan, Dallas, TX • South Lake Tahoe Parking Solutions Study, South Lake Tahoe, CA • Tempe Parking Strategic Plan, Tempe, AZ • Glassboro Parking Strategic Plan, Glassboro, NJ • Salt Lake City Parking Management Plan, Salt Lake City, UT • Del Ray Neighborhood Parking Management Plan, Alexandria, VA • Center City Curb Lane Management Study, Charlotte, NC Introduction ■ Central Business District Parking Strategic Plan, Brett offers more than five years of experience specializing Wilmington, NC City of Santa Ana C = FJ Kimley -Horn Resumes:3 I TP770045.11 E xh Z and Associates, Inc. J. Brett Wood, P.E., continued • North Myrtle Beach Oceanfront Parking Study, SC • Henderson Downtown Parking Master Plan, NV • Uptown Parking Demand Model, Charlotte, NC • Downtown Asheville Comprehensive Parking Study, NC • Virginia Beach Convention Center Hotel Parking Analysis, Virginia Beach, VA • Mission Hospital Parking and Circulation Studies, Asheville, NC • Moses Cone Hospital Parking Analysis, Greensboro, NC • McLeod Regional Medical Center Parking and Transportation Analysis, Greenville, SC • North Myrtle Beach Thoroughfare Plan, Horry County, SC City of Santa Ana Kimley -Horn Resumes:4 I TP770045.11 Exh l B—� C�� and Associates, Inc. H. Dean Penny, P.E. Technology Assessment &' Focus Professional Credentials & Memberships • Broad experience in working with municipal clients on a variety of parking program and facility issues. • Master of Science, Civil Engineering, North Carolina State University ■ Bachelor of Science, Civil Engineering, North Carolina State University ■ Professional Engineer in California, Alabama, Arizona, Arkansas, Florida, Indiana, Nevada, North Carolina, South Carolina, Tennessee, Virginia, and West Virginia ■ American Society of Civil Engineers • International Parking Institute • National Society of Professional Engineers • Parking Consultants Council (former member) Special Qualifications • Involved in the planning, design, construction, and restoration of numerous projects throughout the U,S. • All types of construction techniques and delivery methods, ■ Has served as an expert in the review and analysis of Dean has been involved in the planning, design, rehabilitation, and repair of numerous structures, serving as project engineer, project manager, or principal -in- charge from design through construction. His design and construction projects have included structural steel, reinforced concrete, pre -cast pre- stressed concrete, post - tensioned concrete, and timber on all types of buildings, parking decks, and bridges. He earned his bachelor's and master's degrees in civil engineering from NC State, and is a registered Professional Engineer in 12 states. He is a member of numerous professional organizations, including the American Society of Civil Engineers and the International Parking Institute. Relevant Experience Includes the evaluation of traffic flow, entrance /exit evaluations, and general operations of off - street facilities in the following areas: • City of Richmond, CA • City of Santa Monica, CA • City of San Jose, CA • City of Charlottesville, VA • City of Raleigh, NC numerous design and construction related claims and /or ■ City of Durham, NC deficiencies, ■ Arlington County, DC Introduction Dean is the director of Kimley- Horn's parking facilities practice and has nearly three decades of structural engineering and parking - related consulting experience. City of Santa Ana Resumes:5 I TP770045.11 ■ City of Charlotte, NC ■ Numerous other locations Exhi _&a C=" Kimley -Horn and Associates, Inc. Charles D. Reedstrom, C"P Technology Assessment & Focus Professional Credentials & Memberships ■ Bachelor of Business Administration, Finance, University of Texas ■ Certified Administrator of Public Parking (CAPP) Special Qualifications Relevant Experience ■ Real -Time Beach Parking Project, Santa Monica, CA ■ Parking Control Revenue Control Systems, Department of General Services, Various Locations, CA * ■ Revenue Control System, Oakland International Airport, Oakland, CA* ■ Facility Management and Parking Guidance System, • Over 35 years professional parking experience Sacramento International Airport, Sacramento, CA* • Specializing in the implementation of PRCS technologies McKinney Downtown Parking Study, McKinney, TX including Parking Meters, Pay -on -Foot, Credit Card In / ■ Dallas /Fort Worth International Airport, Parking Revenue Credit Card Out, Express Credit Card Existing, traditional cashiering, Automatic Vehicle Identification, Toll Road Transponder (AVI Payment, License Plate Recognition, License Plate Inventory, Parking Space Count, Parking Guidance, Single Space Monitoring, Fiber Optic Control System, DFW International Airport, TX • Parking Revenue Control System Replacement (PRCS), San Antonio, TX • Charlotte /Douglas International Airport, Parking Revenue Control, Charlotte, NC Networking, Closed Circuit Television, Employee Access, ■ Revenue Control System Upgrade, City of San Antonio, and Intercom, among others Introduction Chuck is a nationally renowned parking planner and technologies consultant, He is known for his expertise with the development and expansion of projects involving Information Technology Systems (ITS) applications, accounting and financial reporting applications, and automated audit capabilities. Chuck focuses on facility management systems to improve the client's ability to actively manage their parking facilities. City of Santa Ana Hesumes:6 I TP770045.11 San Antonio, TX * • Parking Access and Revenue Contorl Sytem (PARCS), Salt Lake City International Airport, Salt Lake City, UT* • Parking Facilities, Dallas Love Field, Dallas, TX • Nashville International Airport , Nashville, TN* • Phoenix Sky Harbor International Airport , Phoenix, AZ* • Facility Management System and Garage Count System, San Antonio International Airport, San Antonio, TX* • Revenue Control System , Midway Airport, Chicago, IL* 'Prior to joining Kimley —Hom C=/1 Kimley -Horn and Associates, Inc. Eileen Goodwin APCX StWtegics Professional Credentials & Memberships • Certificate in Finance; University of California, Santa Cruz • Masters of Science, Political Communication; University of Chicago ■ Bachelor of Arts, Double Major With Honors; Claremont Men's College Special Qualifications ■ Peer Reviewer for Published Research, Mineta Transportation Institute San Jose State University, ongoing • Contributing Author, Transportation Funding Options: A Survey of California Voters, Mineta Transportation Institute at San Jose State University, 2006 • Member, California Transportation Foundation Board, ■ Chair, Valley Transportation Authority Technical Advisory Committee, 1996 • California Transportation Foundation, Special Award, 1991 • Silver Anvil, Finalist, Public Relations Society of America, 1995 • Woman of the Year, Women's Transportation Seminar, 1994 • Outstanding Business Woman, American Business Women's Association, 1993 • Award of Merit, Metropolitan Transportation Commission, 1991 Introduction Eileen has leadership experience in building consensus and in completing complex projects involving numerous parties on time and within budget. She has 28 years of experience, advising public and private sector clients on community outreach activities, sustainability issues and land use entitlement strategies. Relevant Experience ■ City of San Jose Planning Department Coyote Valley • Chair, Capital Improvement Program Committee, Valley Specific Plan Transportation Authority, 1995 ■ Water Emergency Transportation Authority (WETA) • Member, Self -Help Counties Coalition, on going ■ City of Morgan Hill ■ Grand Award, Metropolitan Transportation Commission, 1995 • Excellence in Transportation, Caltrans,1995 • California Transportation Foundation, Outstanding Project, 1995 ■ City of Newark • The Transportation Agency of Monterey County (TAMC) • Redevelopment Agency of the City of San Jose • Santa Clara County Traffic Authority City of Santa Ana C =FJ Kimley -Horn Resumes:] I TP770045.11 Exh l 2 and Associates, Inc.