HomeMy WebLinkAbout25F - AGMT - LIBRARY SYSTEM SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 6, 2011
TITLE:
AGREEMENT AMENDMENT WITH THE
LIBRARY CORPORATION FOR LIBRARY
AUTOMATION SYSTEM
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1" Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute the attached agreement
amendment with The Library Corporation, Inc. to provide database subscription service and
maintenance in an amount not to exceed $37,220, subject to non-substantive changes approved by
the City Manager and City Attorney.
DISCUSSION
On June 16, 2003, the City Council approved an agreement with The Library Corporation, Inc. (TLC)
to provide a library automation system. TLC provides the Library with a web based client server that
manages our library cards and maintains an inventory of books in stock and checked out. The
software is used by Library patrons to view the book catalog from one of the Library's catalog
computers or online from home. The software includes a report module that prints a variety of
reports, including what books are checked out most/least often and how many books the Library has
in each collection. The acquisition module helps manage the book budget for each collection,
provides a quick and efficient way to search for new books, place orders, and catalog the books into
the correct Library collection.
The service includes 24-hour telephone and online support, licensed software updates and
enhancements, staff training, online access to cataloging resources, and enhanced content
databases. The agreement is for the period of July 1, 2011 through June 30, 2012 in the amount not
to exceed $37,220.
FISCAL IMPACT
Funds will be budgeted in FY 20011-12 Library's Technology & Information Services account
(01111190 62300). /
erardo Mouet,
Executive Director
Parks, Rec. and Com
APPROVED AS TO FUNDS AND ACCOUNT:
Francisco Gutierrez,
Executive Director
Finance and Management Services Agency
Svcs. Agency
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EIGHTH AMENDMENT TO AGREEMENT
THIS EIGHTH AMENDMENT TO AGREEMENT ("Amendment') made and entered
into this 6`h day of June, 2011, by and between The Library Corporation, Inc., a corporation
organized under the laws of the State of Maryland, ("TLC") and the City of Santa Ana, a charter
city and municipal corporation organized and existing under the Constitution and the laws of the
State of California ("City").
RECITALS:
A. On December 3, 2001, the parties entered into Agreement # A-2001-238, by
which TLC has provided a library automation system for City. The Agreement has been
amended by Agreement Nos. A-2003-111, A-2004-191, A2005-269, A-2007-229, A-2008-267,
N-2009-107 and A-2010-096.
B. In order to provide continuous uninterrupted service, the Parties now desire to
amend the Agreement to increase the compensation to pay for an additional one-year database
subscription and maintenance service in an amount not to exceed $37,220.00.
WHEREFORE, in consideration of their mutual and respective promises, and subject to the terms
and conditions of the Agreement as hereby amended, the parties hereby agree as follows:
1. The compensation for the Agreement shall be increased by an additional
$37,220.00 to pay for database subscription and maintenance services for an additional one-year
period, through June 30, 2012.
2. Except as hereinabove modified, the terms and conditions of the Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Eighth Amendment to
Agreement the date and year first above written
ATTEST: CITY OF SANTA ANA:
MARIA D. HUIZAR
Clerk of the Council
Approved as to Form:
Laura Sheedy
Assistant City Attorney
PAUL M. WALTERS
Acting City Manager
THE LIBRARY CORPORATION, INC.
By: _
(Name):
(Title):
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