HomeMy WebLinkAbout22B - SPEC - MAINT AND SRVS FOR HVACSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 20, 2011
TITLE:
CONTRACT AWARD FOR
MAINTENANCE AND SERVICE OF
CHILLERS, COMPRESSORS AND
HVACS
(SPEC. NO. 11-012)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1St Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award contracts for preventive maintenance and repair services of chillers, compressors and HVACs
for a one-year period, with provisions for two one-year renewals, in an annual aggregate amount not
to exceed $140,000 with the following vendors.
Vendor Location
ACCO Engineered Systems Costa Mesa
Johnson Controls Whittier
DISCUSSION
The Finance and Management Services Agency Building Maintenance Division maintains
approximately 50 buildings, including fire stations, recreation and community centers, libraries, City
Hall, the Police Administration building and the Corporate Yard. These public buildings, ranging from
ten to 50 years old, require various levels of service for complex mechanical systems, including
heating and air conditioning equipment. To maintain these systems in good working condition, it is
vital to have preventive maintenance and repair service available, including periodic inspections of
chillers and boilers and repair of equipment on an as-needed base. These services ensure the City's
mechanical systems operate efficiently, safely and meet all applicable laws and regulations. Contract
awarded to the listed vendors affords the City the best coverage on the major brand equipment under
operations in all buildings.
The request for proposals was advertised on March 16, 2011, and offers were solicited. A summary
of the RFP invitations and offers received is as follows:
14 Request for Proposals mailed
5 Proposals received
22B-1
Contract Awards for Maintenance and Service of Chillers, Compressors and HVACs
June 20, 2011
Page 2
Proposals were solicited and opened on April 11, 2011. Proposals were evaluated based on the
specifications, technical expertise, strength of company stability, customer service, pricing and
references provided. The offers received from the recommended vendors received the highest
percentage in the scoring process and meet or exceeds the evaluation criteria.
FISCAL IMPACT
Funds are available in the Building Maintenance Division contract services account (no.07310100-
62300).
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Francisco Gutierrez
Executive Director
Finance and Management Services Agency
KM
22B-2