HomeMy WebLinkAbout22C - SPEC - ELEVATOR MAINTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 20, 2011
TITLE:
CONTRACT AWARD TO AMTECH FOR
ELEVATOR MAINTENANCE AND
REPAIR SERVICES
(SPEC. NO. 11-035)
CITY M NAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on Vt Reading
? Ordinance on 2°d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Pacific Coast Elevator dba Amtech Elevator Services for elevator maintenance
and repair services for a one-year period, with provisions for two one-year renewals, in an annual
amount not to exceed $45,000.
DISCUSSION
The Finance and Management Services Agency Building Maintenance Division maintains
approximately 45 elevators in the City's 50 buildings, including libraries, City Hall, the Corporate Yard,
and the Police Administration building. In order to comply with regulations from the State of
California Department of Industrial Relations, Division of Occupational Safety and Health (Cal
OSHA), regular preventive maintenance and periodical testing is necessary. Cal-OSHA inspects all
elevators and escalators at least once a year. Upon successful inspection, a Conveyance Permit for
each piece of equipment is issued.
The service contract with Amtech includes regular lubrications, adjustment and replacement of parts,
rewind of burned motors, replacement of electric coils, and prompt repairs of elevator trouble by
trained certified operator technicians.
The request for proposals was advertised on February 25, 2011, and offers were solicited. A
summary of the RFP invitations and offers received is as follows:
8 Request for Proposals mailed
3 Proposals received
22C-1
Contract Awards for Elevator Maintenance and Repair Services
June 20, 2011
Page 2
Proposals were solicited and opened on March 31, 2011. Proposals were evaluated based on the
specifications, technical expertise, strength of company stability, customer service, pricing and
references provided. The offers received from Amtech Elevator Services received the highest
percentage in the scoring process and meet or exceeds the evaluation criteria.
FISCAL IMPACT
Funds are available in the Building Maintenance Division contract services account (no.07310100-
62300).
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
KM
22C-2