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Home My WebLink AboutSTRATEGIC SOLUTIONS 1A - 2011?I(v?llFtdtiPkC:l. O1V FILE VA,tIitK WtAY-PROCEED untl? IwsuRaNC? EXPIRES' N-2010-106-001 CL"ERK OF COUNCIL DATE: ?. ???/.?1ee-}- FIRST AMENDMENT TO AGREEMENT ??c.K ?,??no?c,ba THIS FIRST AMENDMENT TO AGREEMENT is entered into on May 1, 2011, by and SUN 1 5 2fl??etween StrategicSolutions ("Consultant") and the City of Santa Ana ("City"). RECITALS: A. The parties entered into Agreement N-2010-106, dated October 20, 2010 (hereinafter "said Agreement") by which Consultant has provided grant consulting services projects. B. In accordance with the terms and conditions of said Agreement, the parties wish to amend the Scope of Services. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this First Amendment to Agreement, the parties agree as follows: 1. Section 1, SCOPE OF SERVICES, shall be amended to revise the Scope of Services to include the following changes, as set forth in Revised Exhibit A, attached hereto and incorporated by this reference: The following services will be added to the Scope of Services: • Consultant will provide graphic design and publication of the Strategic Plan • Consultant will prepare an additional grant application. The following services will be removed from the Scope of Services: • Preparation of Total Cost of Ownership for conventional and alternative fuels. 2. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement on the date and year first written above. ATTEST: ?????/?? Maria D. Huizar ? Clerk of the Council CITY OF SANTA( ANA 1? ?- PAUL M- WALTERS Interim City Manager APPROVED AS TO FORM: Joseph Straka, Interim City?ttorney RECOMMENDED FOR APPROVAL: ??SC?r? ? ?9C?? Francisco Gutierrez Executive Director - FMSA STRATEGICSOLUTIONS CHARL TTE WHI Y President EXHIBIT A (REVISED) Strategic5olutions February 11, 2011 Francisco Gutlerrez Executive Director Finance & Management Services Agency City of Santa Ana 20 Clvlc Center Plaza Santa Ana, California SubJect: Strateg/c5olu[lons Consulting Services Request to Revised Protect Deliverables Dear Mr. Gutlerrez: In November 2010, the City of Santa Ana approved a proposal for grant consul[Ing services to the Clty of Santa from Strateglc5olutlons. The Initial proposal was In response to the Facilities, Fleets and Central Stores' desire to retain an Independent rnnsultant to develop a "green" strategy and secure grant funding for "green" Initiatives particularly In the areas of fuels and fleet. As of February 2011, significant progress has been made on the Initial scope of work. Phase 1: Situational Analysis Is complete and Phase 11: Strategy Development Is complete and the Strategic Plan out for review by the City's Executive Committee. Phase III: Plan Implementation is also completed and Phase IV: Grant Appllcailons has been Initiated. At this time, Strateglc5olutlons Is proposing two changes In the protect deliverables. Graphic design elements will be added to the written Strategic Plan [hereby Increasing its visual appeal and readability. In addition, the minimum number of grant applications provided will be Increased from two to three. Funds for the graphic design and addltlonal grant application will be provided by deleting two deliverables [hat were determined by Mr. Longobart to be outside the scope of the strategic plan and better developed Internally. These were reports on the total cost of ownership for conventional and alternative fuels. The reallocation of funds totals $3,000. There will be no change In the total amount of the contract at $25,000. This letter will serve as a formal proposal to the City of Santa Ana. Please contact me If you need addltlonal Information. 1 look forward to continued work with you and your staff. SIV (w/?? ?/ c Charlotte Whitney Attachments: Strateglc5olutlons -Proposal for Consulting Services Protect Deliverables and Completion Dates -Revised February 2011 StrateH/c5olutlons Proposal for Consulting Services PROJECT DELIVERABLES AND COMPLETION DATES REVISED FEBRUARY 2011 (REVISIONS IN BOLD) Activity Deliverables Completion Data Costs Paid Phase /: 5ltuatlonol Analysts 1. Assemble and review written Assessment Report on Completed $500 $500 materials relating to past and FMCS past and current 12/7/10 present Facilities-Fleet Management- "Green Initiatives" Central Stores (FMCS) "green" policies, programs, and practices 2. Prepare Total Cost of Ownership TCO Report for Fleet Units Determined to be DELETE - $O (TCO) for Fleet rolling and fixed stock and Infrastructure using outside of scope $1,000 using conventional fuels) and Conventional Fuels with a of strategic plan develop a list of chargeback specific component for due to technical approaches diesel and recommended nature chargeback approaches 3. Conduct meeting with key staff to Meeting Agenda Competed $500 $500 present proposed projects, review Meeting Date and Time 10/22/10 list of plans, and solicit input and Meet Attendees buy-In Total Phase I - REDUCED $1,000 $1,000 $1,000 Phase 11: Strategy Development 4. Prepare Total Cost of Ownership TCO Report for Fleet Units Determined to be DELETE $O (TCO) for Fleet rolling and fixed stock and Infrastructure using outside of scope $2,000 using alternative fuels and develop a Alternative Fuels and of strategic plan list of chargeback approaches recommended due to technical Chargebackapproaches nature S. Conduct progress meeting and Meeting Agenda Competed $250 $250 present all materials; Identify future Future Actions 12/7110 actions 6. Compare conventional vs. alternative 5-Year Strategic Plan to Draft 1 Submitted $2,000 $1,800 fuel TCOS transition from 12/7/10 Develop strategy to transition FMCS conventional to alternative Draft 2 Submitted rolling and fixed stock from fuels 1/10/11 conventional to alternative fuels Draft 3 Submitted 1/25/11 Draft 4 Submitted 2/8/11 7. Conduct progress meeting and Meeting Agenda Completed $250 $250 present all materials; Identify future Future Actions 1/6/11 actions 8. Identify elements of 5-Year Strategic 2-Year Action Plan listing Completed $1,000 $1,000 Plan that are Immediately applicable Initiatives Immediately 12/7/10 implementable 9. Conduct meeting and present all Meeting Agenda Completed $500 $Soo materials; Identify future actions Future Actlons 1/10/11 Total Phase 11 - REDUCED $2,000 $4,000 $3,600 PROJECT SCHEDULE AND PROGRESS PAYMENTS Activity Deliverables Completion Dale Costs Payments Phase 111: Plan Implementation 10. Develop funding programs for 5-Year Database of funding Draft 1 Submitted $4,000 $3,000 Strategic Plan and 2-Year Action opportunities, RFP's, 1/10/11 Program with emphasis on grants appllcatlons, forms, etc Draft 2 Submitted Invoiced Refer to tasks from "Gran[ Funding Program for 5- 1/25/11 $500 Development & Implementation" on Year Strategic Plan page 3 for detail of tasks to be Draft 3 Submitted performed 2/8/11 11. Conduct mee[Ing and present all Meeting Agenda Completed $500 Invoiced materials; Identify future actions Future Actions 1/26/11 $500 Total Phase III $4,500 $4,000 Phase 1V.• Grant Appl/cat/ons 12, Prepare and submit grant ADD 1 Additional January -June $10,000 $O appllcatlons Application 2011 ADD $I,OOD Minimum 3 completed In progress appllcatlons submitted to grant agencies 13. Develop Community Outreach Plan Written Community Draft Submitted $2,000 Invoiced for Alternative Fuels (required by Outreach Plan 1/25/211 $2,000 funding agencies) Draft submitted 2/8/11 14. Conduct closing meeting and present Meeting Agenda January 2D11 $500 $O all materials; Identify future actions Future Actions Total Phase 1V -INCREASED $1,000 $13,500 $2,000 Tote/ Phase V: Graphic Des/gn 15. Develop and apply ^green^ design Strategic Plan with graphic February 2011 ADD $O elements to text of strategic plan; design elements and final $2,000 revised text format as appropriate; formatting completed. 5o Determined to be print 50 copies for dl s[ribution copies supplied. needed element Total Phase V -NEW $2,000 52,000 $O Total Protect $25,000 $10,BD0 (unchanged) (unchanged) Charlotte D. Whitney