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Home My WebLink AboutPINNACLE LANDSCAPE COMPANY - 2011City of Santa Ana Clerk of the Council AGREEMENT TERMINATION FORM 2019 Please complete this form when the attached agreement and all amendments (if any) are no longer in effect. Return form to the Clerk of the Council Office (M-30). Call 647-6520 if you have any questions. The agreement with COTC Office Use Only OF SANTA ANA K OF COUNCIL No. A7-- O was completed on hb I } and final payment has been made. (List all amendments. Use space below if needed.) Department: -? r' & Phone/Ext.: SaSL'' Signature: l..e Q AjC (J Date: CAI +1 1 Revised 08-23-10 -7 -LS -2-0 L( INSUPANCE ON PILE WORK MAY PROCEED UNTIL INSURANCE EXPIRES -7 - L 3 --2-0 L CLERK OF COUNCIL RT DATE'. & _ 'Z$— I f LANDSCAPE MAINTENANCE AGREEMENT A-2011-149 9 THIS AGREEMENT, made and entered into this 6`h day of June, 2011 by Pinnacle Holdings Group, dba Pinnacle Landscape Company, a California corporation (hereinafter "Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter J1 "City"). RECITALS ¢ A. The City desires to retain a Contractor having special skill and knowledge in the provision of park landscape r maintenance services comparable with "high-level" industry practice. B. Contractor represents that Contractor is able and willing to provide such set -vices to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and J that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform landscape maintenance services for Santa Ana Parks, District 3, as set forth in City's Request for Proposal 11-004 (RFP), dated March 10, 2011, and the maps included therein. Said RFP is on file at the Parks, Recreation and Community Services administrative offices, and incorporated to this Agreement by reference. Contractor shall specifically comply with the Specification for Routine Maintenance, as amended by Addendum 1 and Addendum 2, attached respectively hereto as Exhibits A, A-1 and A-2, and Contractor's Proposal dated April 12 2011, attached hereto as Exhibit B. 2. CITY INSPECTION The Executive Director of the Santa Ana Parks, Recreation and Community Services Agency, or his designee, shall regularly inspect the parks, playgrounds, fields and other City property subject to this Agreement. If said inspection results in discovery of work that is not performed in the agreed manner, and to the professional degree set forth in the Specifications, Contractor agrees that the City shall deduct front Contractor's next monthly payment, the City's actual or estimated costs of performing the work to bring the property into conformance with the Specifications. Additionally, City shall impose liquidated damages of up to $300.00 per inspection, per day, per Park not meeting the Specifications during any such inspection. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Contractor's fee scliedule, attached hereto as Exhibit C, and incorporated by reference. The total sum to be expended under this Agreement shall not exceed $368,425.00, plus a ten percent (10%) contingency for unanticipated work required, during the teen of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed during the prior month, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. TERM This Agreement shall commence on July 1, 2011 and terminate on hate 30, 2012 unless terminated earlier in accordance with Section 13, below. The City may terminate this Agreement if the Santa Ana City Council fails to approve Ann From: Cuevas, Silvia Sent: Thursday, June 30, 2011 2:52 PM To: Sheedy, Laura; Trujillo, Rose Ann Subject: RE: Pinnacle Holdings Group Agreement A-2011-149 Rose Ann, we are going to have the vendor come in and sign the amended sheet. You'll probably want the one with .his signature. Please wait for my copy and upda Le once you receive it. ''hanks sLtvCa Cuevas (�14) 64�-5254 From: Cuevas, Silvia Sent: Thursday, June 30, 20112:48 PM To: Sheedy, Laura; Trujillo, Rose Ann Subject: Pinnacle Holdings Group Agreement A-2011-149 Hi Laura, there is a mistake on the compensation part of agreement A-2011-149. The compensation should be $334,932 + 10% contingency. I made the correction on the attached sheet. Would you please make the change on your sheet? Rose Ann, would you please change out the front page of agreement A-2011-149 for this one attached, Thank you .SUVIp Cuevas (714) 64Y-5254 From: Carroll, Robert Sent: Tuesday, May 17, 2011 9:18 AM To: Sheedy, Laura Cc: Cuevas, Silvia Subject: Checklists for Landscape Contracts - June 6 Council Agenda Here you go. Per my VM, give me call if you have questions. RFP and addendums coming in separate e-mail. Robert J. Carroll Senior Management Analyst City of Santa Ana Parks, Recreation and Community Services (714) 571-4218 Learn * Nave ran * Ger rif * Be ifespecifui LANDSCAPE MAINTENANCE AGREEMENT THIS AGREEMENT, made and entered into this 6t" day of June, 2011 by Pinnacle Holdings Group, dba Pinnacle Landscape Company, a California corporation (hereinafter "Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. The City desires to retain a Contractor having special skill and knowledge in the provision of park landscape maintenance services comparable with "high-level" industry practice. B. Contractor represents that Contractor is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm. in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform landscape maintenance services for Santa Ana Parks, District 3, as set forth in City's Request for Proposal 11-004 (REP), dated March 10, 2011, and the maps included therein. Said RFP is on file at the Parks, Recreation and Community Services administrative offices, and incorporated to this Agreement by reference. Contractor shall specifically comply with the Specification for Routine Maintenance, as amended by Addendum 1 and Addendum 2, attached respectively hereto as Exhibits A, A-1 and A-2, and Contractor's Proposal dated April 12 2011, attached hereto as Exhibit B. 2. CITY INSPECTION The Executive Director of the Santa Ana Parks, Recreation and Community Services Agency, or his designee, shall regularly inspect the parks, playgrounds, fields and other City property subject to this Agreement. If said inspection results in discovery of work that is not performed in the agreed manner, and to the professional degree set forth in the Specifications, Contractor agrees that the City shall deduct from Contractor's next monthly payment, the City's actual or estimated costs of performing the work to bring the property into conformance with the Specifications. Additionally, City shall impose liquidated damages of up to $300.00 per inspection, per day, per Park not meeting the Specifications during any such inspection. 3. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Contractor's fee schedule, attached hereto as Exhibit C, and incorporated by reference. The total sum to be expended under this Agreement shall not exceed $334,932.00, plus a ten percent (10%) contingency for unanticipated work required, for a total not to exceed sum of $368,425.00, during the term of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed during the prior month, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 4. TERM This Agreement shall commence on July 1, 2011 and terminate on June 30, 2012 unless terminated earlier in accordance with Section 13, below. The City may terminate this Agreement if the Santa Ana City Council fails to approve funding for the Agreement for any fiscal year covered herein. This Agreement may be renewed for up to four additional one-year terms on the mutual agreement of the parties. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, ajoint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. e. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not effect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. INDEMNIFICATION Contractor agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, Contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including health, and claims for property damage, which may arise from the direct or indirect operations of the Contractor or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services provided by Contractor under this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial of equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. 8. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 9. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 10. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 facsimile (714) 647-6956 With courtesy copies to: Executive Director of Parks, Recreation and Community Services City of Santa Ana 20 Civic Center Plaza (M-75) P.O. Box 1988 Santa Ana, California 92702 facsimile (714) 571-4211 and City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 facsimile (714) 647-6515 To Contractor: Pinnacle Landscape Company 2200 S. Fairview Street Santa Ana, California 92704 Attn: Caden Gebhard A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by teleficsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed asset forth above. For put -poses of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any Exhibits or Attachments hereto, the terms of this Agreement shall prevail, followed by the provisions of Exhibit A. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises m agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 12. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 13. TERMINATION AND DAMAGES This Agreement may be terminated by either party upon ninety (90) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contactor prior to receipt of such notice of termination, subject to the following conditions: a. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement and the Specifications set forth in Exhibit A. b. Material Breach: If the Executive Director determines the Contractor has failed in the performance of its duties and/or schedule as provided, the Executive Director may consider the Contractor in material breach. City may exercise all remedies in law or equity including but not limited to: 1) withholding all or a portion of payment owed relative to any such failure to perform or for any delay in performance, and 2) directing the work be accomplished by either City employees or another contractor at Contractor's expense, as determined by the Executive Director. Contractor shall be responsible for all costs resulting from breach, including incidental and consequential damages. In the event of a material breach, which remains uncured after five (5) days notice to Contractor, City may terminate this Agreement upon thirty (30) days written notice of termination. 14. DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 16. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of her inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 17. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: GGv-{Z., ✓ MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: JOSEPH STRAKA Interim City Attorney /j BY: G ka CU Lam` Sheedy Assistant City Attorney CITY OF SANTA ANA "P;L(6 "" AUL M. WALTERS Interim City Manager COMPANY Tax rIrepr �i�— 0455 (0i Tax I e _ EXHIBIT A SPECIFICATION FOR ROUTINE MAINTENANCE I. GENERAL CONDITIONS A. FUNCTIONS AND RESPONSIBILITIES 1. City - Director's Authority The Executive Director of the Santa Ana Parks, Recreation and Conununity Services Agency (hereinafter "Director") is the only person authorized to direct changes in any of the requirements under the Agreement and, not withstanding any provisions contained elsewhere in the Agreement, said authority remains solely in the Director. In the event that the Contractor effects any such changes at the direction of any person other than the Director, the changes will be considered to have been made without authority and solely at the risk of the Contractor. In addition, the Director shall have the authority to accept/reject materials, workmanship and to make changes in work or schedule, when the Director determines that no extra costs are involved. The intent of these specifications is known by the City of Santa Ana. Any questions relating to the interpretation of these specifications must be addressed, in writing, prior to the start of work. When the performance of the work or completion per schedule is determined to be sub -standard, the Director may recommend that all or a portion of payment be withheld. Payment to be withheld shall be deducted from the next monthly payment due, or if the amount is insufficient to cover payment, the Contractor shall be liable for said deficiency and will be billed accordingly. The Director, or his authorized representative, shall decide all questions which may arise as to the manner of performance and completion per schedule, acceptable fulfillment of the Agreement by the Contractor, interpretation of the specifications, and compensation, including completion of work by alternate sources. 2. Contractor a) Local Office The Contractor shall maintain a physical office within the 714 area code (local office). The local office shall be open Monday through Friday 8:00 a.m. to 5:00 p.m. with a company representative present at all times. Answering services or mobile telephones will not be considered a local office. b) Submittals Prior to contract commencement, and by the first of every month thereafter, Contractor shall submit to the Director for approval: 1) a detailed amoral, monthly and weekly work schedule consistent with task frequencies in Exhibit A; 2) time sheets of employees assigned to the contract areas; 3) names and titles of all persons working on the project and their qualifications; and 4) equipment, materials and/or chemicals to be used on the project The information contained in the above referenced documents shall be updated with any new information as changes occur. The Director shall be immediately notified of any changes to the above information. c) Uniforms and Vehicle Identification The Contractor shall provide to all field personnel a standard uniform including but not limited to uniform company hats, collared work shirts, pants, jackets, vests and ANSI approved safety shoes. All uniforms will be marked with some form of company logo or other form of identification. All vehicles and equipment on the project site shall be in operable and working condition, clean appearance without visible damage, dirt graffiti etc. In addition, all vehicles shall have the company's name clearly identified on the right and left side doors. B. SAFETY REQUIREMENTS All work performed under this contract shall be completed with maximum safety as (he priority above all other requirements. In the event unsafe work is observed by City staff or otherwise reported, the Director may at his discretion order Contractor to stop performing and pay all costs and or damages resulting from the delay. C. SAFETY NOTIFICATION If Contractor identifies a potential safety issue, Conhactor shall: 1. Notify the public that potentially unsafe conditions exist by installing yellow "Caution Tape" and "A" frame barricades or equal substitute around the condition. 2. Notify the Director of the condition first by phone and then in writing (e-mail is acceptable) including digital photographs of the potential safety concern. Once the Contractor has notified the City and the public of the condition, as specified above, Contractor shall have no further responsibility regarding the condition. D. UNDERGROUND ALERT SYSTEMS Underground Alert Systems (telephone number 1-800-422-4133) must be notified 48 -hours in advance prior to any excavation work. E. PROPERTY DAMAGE Any damage to private property caused by Contractor shall be immediately reported to the property owner. Contractors shall pay for any damage caused to private property in performing this agreement, F. ACCESS TO PRIVATE PROPERTY Prior to any work involving private property, the Contractor shall notify the City of the proposed work and obtain all necessary permits and/or consent required fi om City and/or property owner. G. PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS The Contractor shall protect City and/or private property adjacent to work areas including sprinkler systems, drain pipes, lawns, brick work, plantings, masonry work, fences, walls, sidewalks, street paving, etc., located on either public or private property. Contractor shall, at its expense, replace any property that is removed or damaged, other than property pre - approved for removal. Cont actor shall abide by the City's "Policy for Driving on Park Property" (See Attachment 6). H. TRAFFIC CONTROL The Contractor will not interrupt traffic flow on City streets. Iu situations where it is necessary to restrict traffic flow, the Contractor will contact the appropriate City department and obtain all necessary permits and/or consent from the responsible public agency. I. MONTHLY REPORTS Prior to the first day of each month the Contractor shall submit the following reports: 1) employees daily work schedule by location and crew/task(s); 2) pesticide use report that was forwarded to the Agricultural Commissioner's Office; 3) irrigation report; and, 4) "green waste" recycling report. J. WATER COST City will pay for water used by Contractor pursuant to this agreement up to a specified amount detailed in a monthly Estimated Applied Water (EAW) report. Should the amount of water applied exceed the monthly EAW then the Contractor shall pay the cost of the excess water. II. GROUNDS/LANDSCAPE MAINTENANCE SPECIFICATIONS A. DEFINITIONS 1. "Director" shall mean the Executive Director of Parks, Recreation and Community Services or designated representative. 2. "Pruning" shall mean the practice of removing lateral shrub or tree branches and may also be referred to as "trimming." 3. "Weed" shall mean any undesirable or misplaced plant. B. SCOPE OF WORK It is the intent of this agreement to continually improve the quality of the facilities. The Contractor shall provide all labor, training, materials, tools, equipment, transportation, hauling, dumping, fertilizers, pesticides, chemicals and other items needed to perform high quality grounds/landscape maintenance pursuant to the terms defined herein. The Contractor shall provide all grounds/landscape maintenance at work sites listed herein, including, but not limited to pruning/trimming, shaping and training of trees, shrubs, and ground cover plants, removing and controlling weeds, controlling plant diseases and pests; mowing turf, edging turf and ground cover; irrigating plant material; maintaining and repairing irrigation systems; removing trash and debris; ball diamond maintenance; picnic area maintenance; tot -lot maintenance; and, other services required to maintain the work sites in a safe, attractive and useable condition. The Contractor shall maintain all plant material in a healthy and beautiful condition using the best industry/ horticultural accepted standards for growth, color, and appearance as determined by the Director. Contractor understands that it is assuming maintenance responsibility of the parks/locations "as is" and is responsible for improving all aspects of the parks, irrigation system, hardscape, turf, ground cover, plants and all other arcas to the quality described in these specifications. C. EXTRA WORK It is the City's intent to keep parks and other public recreational sites in a beautiful and exceptionally well maintained condition. This specification is designed to continuously improve parks and public recreational sites. It is with this intent in mind that the Director may consider authorizing extra work. Extra work will not be initiated without written authorization. In emergency situations, a not to exceed price may be submitted by Contractor via e-mail for review/approval by City. The Director may request that the Contactor submit proposals for extra work in order to improve the grounds - landscape in the contract sites. The Contractor shall submit proposals using the City's Proposal for Extra Work Spreadsheet (see Exhibit E). The Contractor shall complete the spreadslieet in its entirety using his/her proposed extra work pricing (that is a part of this agreement) in order for the proposal to be considered. City reserves the right to request materials/equipment receipts with invoices. All labor shall be quoted on a "not to exceed" basis and City will only pay for labor actually incurred. D. OUTSIDE OF SCOPE Damage or malfunction to plant material or irrigation system equipment (from valve to water meter), with the exception of irrigation beads and lateral lines, by any of the following may be considered outside the scope of this Agreement: (1) Acts of God (2) Civil Disorder (3) Vehicle Collision (excluding Contractor and its employees and subs) (4) Excavation or re -surfacing of the street (S) Power failures (6) Underground wiring damage Contractor will not be considered responsible for replacement. Contractor must prove to the satisfaction of Director that one of the above occurred in order to be excused from performing under the Agreement. 1. Scheduling of Work — Routine Maintenance a) The Contractor shall provide landscape maintenance between the hours of 6:00 a.m. and 6:00 p.m., Monday through Sunday. The schedule may be modified only with the Director's consent. Landscape maintenance that generates excess noise cannot begin before 8:00 a.m. b) The Contractor shall establish schedules of "routine work" to be followed in the performance of this contract. Schedules listing the name and size of specific crews performing daily, weekly, monthly, annual and periodic maintenance shall be submitted to the Director each month. A copy of these schedules shall be provided to the Director prior the performance, and any changes in scheduling shall be reported in writing and subject to the approval of the Director. The schedule shall include days of the week and what person/crew will be performing specific work in accordance with the specification. Each person/crew will be identified and list the number of employees byjob classification. Once the initial schedule of "routine work" is completed the Contractor shall notify the Director in writing before any changes are made. c) The Contractor shall establish a schedule of renovations, pruning/trimming and other infrequent operations. A copy of this schedule shall be provided to the Director prior to performance, and any changes in scheduling shall be reported in writing and subject to the approval of the Director. Contractor may be required to use schedule template provided by City. Once the initial schedule is completed the Contractor shall notify the Director in writing before any changes are made. 2. Work Force a) Contractor's supervisory personnel (Supervisors) shall have a combination of five years experience m education in Ornamental Horticulture, Landscape Architecture, Irrigation Technology or related science. Supervisors shall also possess landscape/grounds management skills required to implement modern methods and newly developed horticultural and arboriculture procedures and/or practices. Supervisors shall accompany the Director on weekly inspection tours of the contract sites. During the tour the Supervisor shall indicate the work completed the previous week, any changes that were made or are being contemplated and the work scheduled for the upcoming week and mon(h. b) The Contractor shall provide a Certified Irrigation Specialists in each district who possess, at minimum, a Certificate in "Ornamental Horticulture Certificate of Proficiency Specialization in Landscape Irrigation" or hold a current California Landscape Contractors Association "Certified Landscape Technician" certificate to manage each site's irrigation systems controller programming, performance and maintenance including, but not limited to, performing all irrigation checks/report writing and to perform repairs and/or modifications to the irrigation system. Proposals will be evaluated on the qualifications of this individual and the amount of FTC's assigned to each district. c) Director may require Contractor to remove any employee from work sites at his or her discretion. 3. Materials a) The Contractor shall submit to the Director a list of all materials and/or chemicals that may be used pursuant to the terms of this Agreement. The list shall include Material Safety Data Sheets and chemical analysis where applicable, recommended usage and airy other manufacturers data that may be pertinent. The list must be submitted before any materials/chemicals are used pursuant to this Agreement. b) The materials and chemicals utilized in furtherance of this Agreement shall comply with the following standards: (1) All fertilizers shall be complete, furnishing the required percentage of nitrogen, phosphoric acid and potash to keep lawns, trees, shrubs and other plants in a healthy and vigorous growing condition. (2) Pesticides including but not limited to: Insecticides, fungicides, herbicides, algaecides, aviacides, and rodenticides shall be of the best quality obtainable and available on the market, properly labeled with guaranteed analysis, and brought to thejob site in the manufacturer's original container. (3) Tree stakes, tree ties and guy wires shall be of materials matching those existing at the work site or as specified by the Director. 4. Trash Disposal and Recvcline All organic waste (including leaves, grass clippings, brush, branches, and tree parts) resulting from work perforated under this contract shall be disposed of pursuant to the requirements of the Santa Ana Municipal Code (SAMC) Chapter 16. Organic waste cannot be taken to a landfill. Every month, the Contractor shall submit receipts from licensed composters/green waste recycling facilities, to the Director listing the tons of organic waste recycled and the names and addresses of the composting or processing companies. As an alternative, the City will allow Contractor to dispose of green waste and trash in bins provided by the City. The City will determine the amount of green waste and trash allowed to be dumped in these bins based on historical amounts. Any additional disposal fees must be paid by Contractor. At no time will the Contractor be allowed to dispose of trash or green waste that was not collected as part of this contact. If the City finds that the Contractor is disposing of trash from other contracts, the City will discontinue this service for the Contractor and the Contractor will be required to pay for its own trash service. E. ROUTINE MAINTENANCE Routine maintenance shall include but not be limited to the following services performed at the Work Sites listed in Exhibit F. 1 . Turf Care Turf care shall be differentiated by the two types of turf - "Casual Turf' and "Sport/Priority Turf (see site maps in Attachment 5 that identify the areas for each type of turf). The Contractor shall maintain mowers that provide a smooth, even cut without ridges or depressions and without tearing of the leaf blades (caused by unsharpened mower blades). Mowing shall be performed at the speed the mowers manufacturer specifies to maximize quality of cut. Mowing shall be performed with straight and flowing patterns approved by the Director's Representative. The emphasis will be on quality mowing vs. speed and unprofessional patterns. From time to time the Director will direct the Contractor to change mowing pattern to minimize rutting and compaction. a) Casual Turf Mowine All "casual" turf (non-sport/priority turf) shall be mowed: 1) weekly May 1 through October 31 and, 2) eveiy other week November 1 through April 30. The Contractor shall use a tractor powered reverse flail mower for the larger open turf areas, a 52" mower and a small walk behind mower for areas between trees and other park amenities. The Director shall determine height of cul'. String trimmers are not allowed for mowing turf. Any visible clippings shall be collected and disposed of pursuant to SAMC Chapter 16. b) Priority Turf Mowine A I I "sport/priority" turf as described in Attachment No. 5 shall be mowed once a week all year. Any visible clippings shall be collected and disposed of pursuant to SAMC Chapter 16. The Contractor shall mow the sport/priority turf areas at 114" to 1" using a power driven fairway reel mower and a walk behind reel mower along skinned infield brickdusl areas, turf infields, turf infield foul areas, soccer/football fields, soccer/football out of bound areas. The Directo's Representative shall direct the Contractor to mow the sport/priority turf lower than'/," to I" if necessary. Note that the ball diamond infield maintenance sub -contractor shall be responsible for mowing turf infields and other designated ball diamond turf areas. (see Attachment I). 2. Edeing and Detailing All edging shall be performed with the use of a McClain's edger or approved substitute. Stick edgers are not allowed. Contractor shall edge all turf adjacent to all improved hard surfaces such as concrete, decomposed granite, asphalted concrete paved areas. Edging/detailing shall be performed at the same time mowing occurs. Chemical detailing of turf may occur with the Director's approval. If chemical detailing is performed, the Contractor shall use the string trimmer to remove the treated turf within one (1) week after symptoms of phytotoxicity become recognizable. a) The Contractor shall use the McClain's edger to edge straight lines along fences, walls, or long Flowing arcs. The Director's Representative may require the Contractor to use string lines to edge straight lines if the Contractor's staff fails to achieve this quality without this method. b) The Contractor shall detail around trees, along walls/fences and other park amenities first using a sharpened shovel cut to establish a concentric round circle around trees, poles, etc. Once the initial detailed circle is established a string trimmer may be used to maintain the circle. Should the circle begin to deform the Director shall direct the Contractor to repeat the detail process. c) The Contractor shall detail turf not greater than 10" away from walls or fences. Detail lines shall be made straight and shall be maintained straight. The Contractor shall, at his own cost, supply top soil and an approved turf seed to reduce any existing bare soil areas along walls/fences that are greater than 10". d) Fertilization (1) Casual Turf - Contractor shall apply fertilizer twice per year (first week of January and July) per the City's agronomic plan (see Attachment 4). (2) Sport/Priority Turf - Contractor shall apply fertilizer four times per year (first week of January, April, October and with annual renovation) per the City's Agronomic Plan" (see Attachment 4). If no summer renovation occurs, the application shall be applied as determined by the Director. c) hrieation-all turf (1) Contractor shall ensure irrigation schedules are continually monitored to provide adequate moisture in the soil for healthy turf, and avoid excess wet conditions. (2) Contractor shall not schedule irrigation of sports fields at least 24 hours prior to the mowing process. During cooler periods of the year avoid irrigating 48 hours prior to the mow procedures to ensure a quality cut of the turf. (3) Under normal conditions the contractor shall not schedule irrigation on Friday and Saturday nights to avoid wet conditions during weekend usage. Prior approval will be required to irrigate during weekends to coordinate with reservations. (4) Turf areas shall be watered as required by weather conditions to provide adequate moisture for optil nun growth. At no time shall turf areas show a lack of green color or a loss of resilience due to lack of water. If Contractor estimates additional water above and beyond the monthly Estimated Applied Water (EAW) may be needed, he/she shall request approval firm Park Services prior to exceeding the monthly irrigation budget as detailed in the Monthly Water Conservation Report Estimated Applied Water (EAW) requirements. Failure to get approval from Park Services prior to exceeding Ilse monthly irrigation budget will result in the Contractor paying for the excess water. (5) When an irrigation system does not adequately provide water to the turf area in which it is installed, due to any reason including but not limited to conholler failure, valve failure, broken heads, poor system design, etc., the Contractor shall provide supplemental irrigation at no extra cost to the City. The Contractor may use any reasonable means necessary to uniformly irrigate turf areas. Contractor may also submit AEWs with engineered drawings to improve these areas of the system. (6) Automatic irrigation shall be conducted between the hours of 10:00 p.m. and 4:00 a.m. and shall be programmed not to exceed the EAW. In the event that Contractor's water consumption exceeds the EAW City may deduct said overages from the Contractor's monthly invoice. (7) Contractor shall ensure that all staff working on irrigation possess one of the following certifications: a. California Landscape Contractor's Certified Landscape Technician Program b. Fullerton College Certificate of Proficiency in Landscape Irrigation c. UC Riverside Certificate in Landscape Irrigation (8) From time to time City staff will advise Contractor of special events occurring in contract areas and Contractor will be required to adjust irrigation scheduling to avoid negatively impacting the event. Should the Contractor fail to properly adjust irrigation or otherwise prepare the area for the special event, a failure to perform in the amount of $916 will be assessed for liquidated damages. f) Weed Control -all turf The Contractor shall keep all turf, casual and sport/priority turf, free of all turf type weeds, especially Dallis Grass, Goose Grass, Pea Annua, Neddle Grass and broadleaf weeds at all times. The Contractor shall, along with the monthly Pesticide Use report, submit a written schedule for weed abatement in turf specifying the method, day and location where weed abatement will be performed. The Director's Representative will review and approve written schedule taking into consideration the park's use. (I ) Contractor shall apply approved pre -emergent herbicides to all turf areas in order to control the germination of noxious weeds i.e. Dallis Grass, Goose Grass, Crab Grass, Nutsedge, Plantain, Oxalis, etc. (2) Should turf type or broadleaf weeds germinate, the Contractor shall control the weeds immediately upon recognition by way of selective and/or broad-spectrum post emergent herbicides approved by the Director. g) Replanting -all turf (1) Should turf begin to stress for any reason, Contractor shall begin applying supplemental water and shall overseed these turf areas using Stovers Seed Company Bermuda Dunes (spring/summer) or Stover Seed Grand Slam perennial rye (fall/winter) seed at the manufacturer's recommended rate and process. (2) Should turf die back to the point where soil is visible, Contactor shall sod these turf areas using Greg Norman I hybrid Bermuda. (3) The Contractor understands and accepts that at the beginning of the agreement there may be existing turf areas that are thin or bare. The Contractor, by entering into the agreement, shall routinely and at no extra cost to the City, repair thin or bare turf areas by overseeding or sodding with approved seed or sod until a thick healthy stand of turf is established. (4) Contractor also understands and accepts that Santa Ana is a very heavily used park system, including increased foot traffic, athletic play, and other uses. It) Aeration The Contactor shall aerate all turf areas, casual and sport/priority turf four (4) times per year third week in March, June, September, and December. An aerator that will remove soil plugs and deposit the cores on the surface of the turf shall perform aeration. Cores shall be pulled to a depth of 6". The Director, in his sole discretion, may also approve solid tine aeration upon inspection of the proposed equipment to be used. i) Spot [/Priority Turf (1) Renovation: Once (1) per year during the spring/sura ner or the fall/winter (as determined by the Director) the Contractor shall renovate sport/priority turf using: (a) spring/summer - Stovers Seed Company Bermuda Dunes seed at six (6) pounds per 1,000 square feet in bare areas and four pounds per 1,000 square feet where turf exists, (b) fall/wioter — Stover Seed Company Grand Slam seed at eight pounds per 1,000 square feel This shall be accomplished by mowing the existing turf down to''/a" followed by verticutting (straight blades) to remove thatch. Prior to seeding, the contractor shall eradicate all weeds and have the irrigation system functioning properly and have a plan to provide supplemental irrigation as necessary to germinate the seed to 100%. The field shall be top dressed prior to seeding to provide a 100% flat playing surface. The Contractor shall guarantee 100% uniform germination within 10 weeks from the time the first application of seed or will sod any thin or bare areas with Pacific Sod Greg Norman 1 Hybrid Bermuda sod or Pacific Sod Greg Norman I Hybrid Bermuda Sod that has been `cropped over" with perennial rye grass. Renovation must be completed within three months of field closure. Director shall determine sod based on availability/season. (2) Overseeding: Once per month the Contractor shall overseed sport fields at a rate of one (1) pound per 1,000 square feet by mowing the existing turf down to 3/4" followed by verticutting (straight blades) to remove thatch. This overseeding occurs on all priority sport turf regardless of whether or not a renovation was completed. 2. Ground Cover Care a) Edgim4 and Detailin (I ) Ground cover beds shall be maintained within Their intended bounds and edged and/or detailed the first week of every month to ]seep the beds looking manicured at all times. (2) Ground cover shall not encroach into lawns, shrubs, adjacent desirable bare areas, curbs, wall fixtures, furniture, beneath and/or into other plants, etc. All sites shall be cleaned following each edging/detailing, including streets. b) Mulching of Bare Areas In all groundcover areas where bare soil is visible or where the groundcover is thin so the soil is visible, the Contractor shall apply AG Oiganics, Inc. AG203 Nutri Mulch 2"- 3" minus or approved equal,'/1" thick minimum quarterly (every third week of January, April, July, and October) and as necessary to maintain uniform and complete coverage. Mulch is to be removed and completely replaced with fresh mulch every July. c) Fertilization The Contractor shall fertilize all groundcover areas once per year (first week in April) per the City's agronomic plan (Attachment 4). d) Replanting The Contractor shall be responsible for the complete removal and replacement of ground cover lost due to normal attrition or due to Contractor's failure to perform under the terms ofthis Agreement. City is responsible for cost of replacing plants lost to vandalism, however, Contractor must prove that it was vandalism that killed the plant. The plants shall be planted at appropriate spacing so as to achieve complete coverage once the plant is 2/3rds mature. Any plants planted by City/others must be maintained by Contractor. Contractor must notify City within 30 days if plants planted by City/others begin to decline. 3. Shrub Care a) Pruning/nimminH All shrubs growing in the work areas shall be premed such that the plants remain in a healthy growing condition. Plant growth shall be maintained to prevent overgrowth into passageways, walks, streets, view of signs or in any manner deemed objectionable by the Director. Dead or damaged limbs shall be removed so that no projections o stubs remain. Pruning/trimming shall be done by hand shears or loppers in a manner to permit plants to grow naturally in accordance with their normal growth characteristics. "Box hedging" may be required on Sonne shrubs, as designated by the Director. Shear hedging or severe pruning/nimming of plants, unless authorized by the Director, is not permitted. Topping of plants whose natural growth steins from the base of the plant is not permitted. Should the Contractor top, shear hedge or severely prune plants and disfigure or damage the plants, the Contractor shall be responsible for replacing those plants with like kind and size, subject to approval by the Director. The Contractor may be requested from time to time to raise the bottom of the shrubs for security reasons. b) Replanting The Contractor shall be responsible for the complete removal and replacement of shrubs lost due to normal attrition or due to Contractor's failure to perform under the terms of this Agreement. City is responsible for cost of replacing plants lost to vandalism; however, Contractor must prove that it was vandalism that killed the plant. The plans shall be planted at appropriate spacing so as to achieve complete coverage once the plant is 2/3rds mature. Any plants planted by City/others must be maintained by contractor. Contractor must notify City within 30 days if plants planted by City/others begin to decline. c) Mulching of Bare Areas In all groundcover areas where bare soil is visible or where the groundcover is thin so the soil is visible, the Contractor shall apply AG Organics, Inc. AG203 Nutri Mulch 2"-3" or approved equal, '/2" thick minimum quarterly (every third week of January, April, July, and October) and as necessary to maintain uniform and complete coverage. Mulch is to be removed and completely replaced with fresh mulch every July. d) Fertilization The Contractor shall fertilize all shrub areas once per year (first week in April) per the City's agronomic plan (Attachment 4). 4. Tree Care a) Height/Quality of Pruning In the first week of August of each year the Contractor shall routinely Class 1 In all trees up to a height of fifteen (15) feet. All trees within the scope of work shall be maintained to keep the natural integrity and shapes of the trees. Pruning shall be accomplished in a manner that will ensure that each individual tree is Class I pruned as set forth in the City of Santa Ana Tree Pruning/trimming and Stump Removal Specifications (see Attachment 3). In addition, the Director may require the Contractor to remove or prevent encroachment of heel into the public right of way where the tree blocks vision or is considered undesirable. Low branches overhanging sidewalks shall be trimmed to a height of nine (9) feet above finish grade. Young trees needing pruning/trimming, training, and shaping to develop caliper and a strong structural framework may have low branching laterals and or appropriate sucker growth. Contactor shall remove hangers under 15 feet and fallen limbs 80 lbs. or less. b) StakinL, Tying and Guying All trees requiring staking shall be securely staked at all limes with stakes and rubber cinch ties approved by the Director. Rubber hoses and wire are not permitted ties. All slakes shall be set perpendicular to prevailing winds unless designated otherwise by the Director. Tree stakes shall also be set a consistent distance away from the trunk of the tree (minimum six (6) inches) to reduce abrasion and cell elongation. The tops of all tree stakes shall be removed approximately three (3) inches above the highest tie to reduce abrasion of main or lateral branches of the tree. e) Mulching of Bare Areas In designated tree ring areas where bare soil is visible the Contractor shall apply AG Organics, Inc. AG203 Nutri Mulch 2"-3"or approved equal '/2" thick minimum quarterly (every third week of January, April, July, and October) and as necessary to maintain uniform and complete coverage. Mulch is to be removed and completely replaced with fresh mulch every July. d) Hazardous Tree Re oo rtinq In the event the Contractor detects any tree displaying roots heaving or girdling (either by roots or a foreign material), leaning, broken or hanging limbs, or if Contractor determines that potential safety hazard may exist Contractor shall notify the Director by phone within twenty-four (24) hours. e) Loss of Trees The Contractor shall be responsible for the complete removal and replacement of any and all trees lost due to the Contractor's failure to perform under this agreement. Failure to perform includes but is not limited to, girdling trees with string trimmers or tree ties, improper planting of new trees, improper piuning/trinuning techniques which disfigure or destroy the it natural integrity and shape, or failure to detect and prevent treatable diseases and insect infestations. All trees that exhibit the signs of disease or pests, or any other signs of distress shall be inspected by a Certified Arborist approved by the Director. Contractor shall provide an exact location and separate evaluation/report for each tree in decline. Contractor shall it any tree in decline at no additional cost to City. Should the Certified Arborist determine that the tree had a terminal disease that the Contractor could not have treated or prevented, the Contractor shall not be responsible to replace the tree. However, should the Certified Arborist determine that the tree's unhealthy condition or death could have been prevented had the Contractor treated the tree then Contractor shall be responsible for the cost of treatment to restore the tree to a healthy condition or replace the tree. The latest American Shade Tree Conference guidelines for value determination will determine the value of the trees lost. By entering into agreement with the City the Contactor acknowledges that they accept the condition of each tree and should a tree go into decline or expire the Contractor agrees to replace the tee with like species and size or agree that the City shall withhold payment equal to the value of the tree. 5. Vine Planting, Establishment and Maintenance a) Plantine Contractor shall continuously plant throughout die year at its own expense 1 gallon Parthenocissus tricuspidata (Boston Ivy) vines at 15' on center along property walls, building walls, and any other park owned walls until the vines mature and cover the walls. Note that the Contractor shall irrigate the vines and fertilize as necessary to promote healthy and vigorous growth. The Contractor will immediately replace any vine at the Contractor's expense that is lost for any reason including but not limited to lack of water, vandalism, accidental post emergent spraying, etc. Planting of vines shall not exceed 200 per year per district. b) Contractor shall trim the vine once it reaches the top of the wall or at a specific height on time wall, as determined by the Director. The Contractor shall keep vines off telephone poles or other non wall surfaces at all times 6. Weeds. Disease and Pest Control a) Weed Control All haidscape areas shall be kept free of weeds at all times. Weeds shall be removed by hand and/or approved mechanical or chemical methods. Director may dispatch City staff to remove weeds that reach two (2) inches or greater and are not removed immediately. In such instance, the cost will be deducted from the Contractor's monthly invoice. b) Disease and Pest Contol (1) The Contractor shall inspect on a daily continuous basis all landscaped areas (turf, trees, shrubs, ground cover, and annual color) for presence of disease, insect, rodent infestation or any other pests. If any pests, such as but not limited to, disease, insect, algae, birds, animals, such as rabbits, squirrels, or indent infestation (rodents including rats, gophers, moles, voles, etc.) is discovered, it shall immediately be controlled by the Contactor at his/her expense using the safest and most expedient method. (2) The Contractor is responsible for inspecting all plant material on a continuous basis and, as necessary, treating plant material to maintain optimum health of the plants. If any plant material (turf, groundcover, shrubs, trees) dies without the Contractor diagnosing the plant and implementing efforts to restore the plant to a healthy and attractive appearance, the City will assume the Contractor caused the plant death. Contractor will be required to replace the plant with like species and size at no extra cost to the City. City is responsible for cost of replacing plants lost to vandalism; however, Contractor must prove that it was vandalism that killed the plant. In the case where turf is lost due to pest damage, the Contractors shall replace the area of turf lost with Pacific Sod Greg Norman 1 Hybrid Bermuda (during spring/summer) and Pacific Sod Greg Norman I Hybrid Bermuda that has been cropped over with Perennial Rye grass (during fall/winter). 7. Irrigation System Maintenance a) General Responsibilities (l) Contractor's Certified Irrigation Specialist shall use automatic or mechanical irrigation systems to irrigate all landscape areas detailed in this Agreement. In the event the existing irrigation system fails to provide full and proper coverage, the Contractor shall provide alternate irrigation with full and proper coverage to all areas in the work site at no extra cost to the City. (2) Newly planted trees, shrubs, ground cover and turf shall receive adequate water to promote normal healthy growth. Proper berms or basins shall be maintained during plant establishment period. b) Operation of Automatic Irrigation Controllers Where the operation of automatic irrigation controllers is required, the Contractor shall: (1) Not duplicate any coded City key furnished by the Parks, Recreation and Community Services Agency for access and operation of the controller. (2) Surrender all keys furnished by the Parks, Recreation and Community Services Agency at the end of the contract period m at any time deemed necessary by the Director to prevent serious loss to the City of Santa Ana. (3) Protect the security of City property by keeping controller cabinet and building doors locked at all limes. (4) Refrain fiom using locked premises for storage of materials, supplies or tools, except as approved by the Director. (5) Program normal irrigation between the hours of 10:00 p.m. and 4:00 a.m. unless alternative hours are approved by City. C) Water Conservation (1) The Contractors Certified Irrigation Specialist shall meet once a month with Park Services to review the City's Monthly Water Conservation Report to discuss water conservation strategies. These discussions may include, but not be limited to, the Contractor turning off irrigation systems during periods of rainfall and times when suspension of irrigation is desirable to conserve water while remaining within the guidelines of the CAW. (2) When Park Services determines that plant material (turf, groundcover, shrubs, and trees) must be irrigated, all controllers shall be activated within twenty-four (24) hours. d) Inspection and Reporting (1) The Contractor shall physically inspect the operation of all irrigation systems once a month and prepare a written report specifying park name, controller location/name, start times, run times, program name, station number, and repairs needed. The Contractor shall maintain all sprinkler systems using City standard irrigation products and details. All repairs shall be to City specifications and details. Repairs to irrigation heads shall be with matching precipitation nozzles. Contractor shall ensure that excessive over spray/runoff into street right-of-ways or other areas not intended to receive irrigation is controlled. The Contractor shall repair at his own expense any irrigation head and lateral line rendered inoperable or malfunctioning due to attrition, vandalism, etc. (2) Contractor shall perform a visual inspection of all irrigated areas once per week. All areas receiving marginal coverage shall receive supplemental irrigation by being irrigated by a portable irrigation method. The contractor shall furnish all portable hoses, nozzles, sprinklers, etc., necessary to accomplish this additional irrigation. Care shall be exercised to prevent a waste of water, erosion, and/or detrimental seepage into existing underground improvements or structures. e) Repairs The Contractor shall be responsible for repairs to all irrigation heads, swing joints and lateral lines as a part of this agreement. The Director will be responsible for repairs to the irrigation system from the valve to the water meter. 8. Hardscape Maintenance a) All paved areas, including but not limited to paved parking lots, curb gutters, pool decks, stamped or other enriched hard surface areas, shall be thoroughly cleaned once every other week between Monday and Friday. Vacuums, blowers, sweepers or other approved equipment may be used to clean hardscape areas. Debris shall not be blown or swept onto adjacent planters, streets or property. All debris must be picked up by the Contractor and removed from the site. Debris and litter that shall be cleaned includes, but is not limited to, leaves, twigs, branches, trash, sand gravel, and worn asphalt. The City shall approve any equipment that is to be used for cleaning hardscape. b) Picnic facilities and park benches, including but not limited to picnic tables, barbecues, benches, concrete pads and shelters shall be continuously maintained in a safe and clean condition. c) Pavement cleaning — Contractor shall perform pressure washing quarterly (second week of January, April, .July and October) to remove dirt, stains, gum, tar, etc. from all paved pedestrian surfaces including sport courts, sidewalks, picnic pads, paved areas around buildings, pedestrian crosswalks in streets that are concrete or pavers, etc. d) Site amenity cleaning — Contractor shall perform pressure washing of site amenities, such as but not limited to, picnic tables, park benches, skate park, walls, planters, raised curbing, railing, exterior of buildings, overhead shelters, etc. (1) All picnic amenities (picnic tables, b.b.q.s, picnic shelters, concrete picnic pads, etc.) and park benches shall be wiped clean every day Monday through Sunday to assure that all trash, stains, spills, debris, glass, staples, nails, tape, wire, etc. is removed. (2) All picnic concrete paved areas and b.b.q.'s, park bench areas, patio areas, and areas adjacent building entrances shall be cleaned once a month using high pressure cleaniingequipment. (3) All barbecues shall have ashes, charcoal or any other materials removed once a week. Contractor shall paint the exterior of the b.b.q.'s and the post with heat and rust resistant flat black paint whenever rust appears. e) All parks with flagpoles shall have an American flag displayed at all times. The Contractor shall visually inspect the flag every day to assure it is in good condition. Should, in the opinion of the Director, the flag not be in good condition (faded, discolored, tom and/or having holes) Contractor shall immediately request from the Director a new flag. Contractor shall raise the new flag immediately upon receipt from the Director. f) Drinking fountains shall be cleaned, sanitized and unplugged on a continuous basis. The Contactor shall use approved germicidal cleaner and products to assure that drinking fountains are clean and polished. The Contractor shall remove all mineral build up, algae, stains, etc. The Contractor shall achieve this level of quality using a combination of cleansers, metal polish product, hand and/or power tools. Should the drinking fountain be so plugged that dismantling the fountain is required the Contractor shall notify the Director immediately so City staff can make the repair. 9. Plaveround/Tot-Lot Areas a) The Contractor shall provide maintenance of all playground/tot-lot sand and rubberized areas once a week. Maintenance shall include, but not limited to, loosening of compacted areas, re -grading sand/wood chips areas to level condition (eliminating ruts, depressions, build up areas, etc.), sifting of sand/wood chips to assure that debris and any other foreign objects are removed, removal of weeds, removing sand/wood chips on sidewalks surrounding the playground/tot-lot, eliminating berms (including pre-existing) in the turf surrounding the playground/tot-lots (high pressure water blasting or sod cutting, leveling and re -sodding are approved methods), and trash and other undesirable material. Rubberized fall areas shall be cleaned of sand/wood chips and debris daily. Any sand/wood chips that accumulate on the rubberized surface shall be reused. Sand/wood chips and debris on [lie playground equipment shall be removed. b) The City shall be responsible for all playground equipment and tot -lot area safety inspections. 10. Ball Diamond Maintenance The Contractor shall retain a sub -contractor to provide ball diamond infield maintenance as set forth in Attachment 1. a) BaseballPerimcteiMaintenance Ball diamond perimeter maintenance shall be performed daily. Ball diamond perimeter maintenance shall be defined as all areas outside the field of play and sideline/dugout areas where coaches, players and others associated with the game gather. Ball diamond perimeter maintenance areas shall include but is not limited to grandstands, areas around concession stands, fence lines, warm-up areas, etc. The work that shall be performed on a daily basis shall include picking up trash and debris, blowing off areas/hosing down areas using a high pressure nozzle to remove brick dust, stains and/or all other foreign material, such as sunflower seeds or peanut shells, so that all areas, including pavement and landscape areas, are 100% free and clean. b) Daily Outfield Maintenance (I) Irrigation checks and repairs to assure that irrigation heads are at the proper grade to avoid injury to players who may fall on them and that no `slippery" areas exist. (2) Fill in of divots and depressions and all uneven areas with 420 white silica sand, organic compost mixed with Stovers Bermuda Dunes grass seed during the spring/summer and Stover Grand Slam perennial rye grass seed during (lie fall winter to re-establish the areas. (3) Level fence line areas using a rock or leveling rake. (4) Level and drag warning track areas using nail drag followed by finishing drag mats. Contractor shall apply new brick dust to fence lines and warning tracks as necessary to maintain consistent'/" layer of brick dust in these areas. c) Weekly Maintenance Contractor will then edge the fence lines and warning track to achieve crisp straight lines and a smooth crisp are where the brickdust warning track meets the sport turf. d) Annual Maintenance Top dress outfield turf using Santa Ana mix or approved product. Apply with an approved top dressing machine that will achieve a level playing surface. (The "Santa Ana Mix" is sold by AG Organic, Riverside. The specification is: AG Organic Company Organigro Seed Topdress premixed w/California Organic Fertilizer, Inc. Phyla Boost Plant Food 7-1-2 (33cy of Organigro Seed Topdress +700#'s 7-1-2 Phyta Boost per Acre)). C) Non-recurring maintenance: During inclement weather the Contractor shall work to reopen baseball fields as soon as possible. The Contractor shall use Diamond Dry or an approved equal to warning hacts and fence lines. In addition, the Contractor shall use hand pumps or any other reasonable method necessary to drain water off the field. 11. Soccer /Football Field Maintenance a) All soccer/football fields shall be inspected every day, Monday through Friday. Contractor shall look for divots, depressions, debris, and other turf marring conditions. If discovered, the Contractor shall fill in divots and depressions with 420 white silica sand mixed with Stovers Bermuda Dunes grass seed during the sprung/summer and Stovers Grand Slam perennial rye grass seed during the fall winter to re-establish the areas. b) Areas of the field where turf bas been worn away due to play shall be raked, dragged and leveled each day to provide a level -playing surface free of divots, depressions and uneven surfaces. The Contractor shall acid approved topsoil to these areas as necessary to keep the areas level and safe. e) Annually, the Contractor shall top dress outfield turf using Santa Ana mix or approved product. Apply with all approved top dressing machine that will achieve a level playing surface. d) The Dan Young Soccer Complex and Santa Ana Stadium Field Synthetic Turf: Contractor shall remove all debris from synthetic turf fields daily. City crews will provide the daily field grooming. 12. Sport Court Maintenance a) All sport courts shall be blown off weekly. Courts and fence lines shall be completely free of dirt, debris, etc. b) All tennis courts shall be washed down every other week to remove dust, gum and stains. The courts shall have water removed immediately following the washing down. e) Alt basketball and volleyball courts shall be washed down monthly to remove dust, gum and stains. The courts shall have water removed immediately following the washing down. d) Contractor shall replace tennis and basketball nets when they become worn. The City shall furnish nets. 13. General Maintenance and Clean -Up For All Parks and Contracted Sites a) All trash and debris on the ground or in trash receptacles shall be removed from all worksites each day Monday through Sunday before 12:00 p.m. This includes all landscape areas, paved areas, street curb gutters, flood control channels, etc. Trash shall consist of all items 80 lbs. or less. All trash receptacles and lids shall be wiped clean continuously as stains appear. b) The contractor shall rake, hand remove, or vacuum leaves that are not absorbed by planting. This shall be done as often as required to maintain a neat appearance. c) After heavy windstorms or other inclement weather that impacts sites under this agreement, the Contractor shall bring in extra staff to clean all parks areas within two (2) days at no cost to the City. Debris (80 lbs. or less), such as but not limited to, litter, fallen branches, trash, limbs, branches, soil erosion, etc., shall be removed from the worksites. d) The Contractor shall keep sidewalks and all other paved areas swept and free of any debris, dirt, glass, weeds, leaves, etc. at all times. e) Drain inlets shall be checked and if necessary cleaned once per day to avoid flooding of areas during inclement weather. 14. Other Requirements a) Work Not Scheduled The Director may delete a portion of or the entire work site from contractual maintenance dining a construction period or any period where the Director determines that work cannot be scheduled. The deletion of this portion of work will be reflected as a reduction in the monthly payment to the Contractor. The amount of reduction will be based on the percentage of area involved and will be determined by the City. 15. Special Maintenance In addition to the standard Grounds -Landscape Specification the following special maintenance shall be performed: a) Downtown Civic Center Grounds and Landscape — The Downtown Civic Center Area is the home of federal, state, county and city government for Orange County. The classification of maintenance required at this site is considered "high-end commercial." (1) All pedestrian hardscape areas, including but not limited to, plazas, malls, sidewalks, pedestrian street crossing, vehicular drop-off areas, etc. shall be blown and/or swept clean daily Monday - Friday. Contractor is not responsible for blowing parking lots, only litter removal. Contractor is not responsible for pressure washing. (2) All site amenities, including but not limited to, signage, benches, hand railing, electrical boxes, public telephones, newspaper machines, cigarette urns, light bollards, etc. shall be completely wiped clean with a germicidal cleanser and polished continuously as stains and dust appear. (3) All trash receptacles shall be emptied daily seven (7) days per week and replaced with new trash liners. The Contractor shall install trash liners so as not to be seen on the exterior of the receptacles. The Contractor shall be responsible for replacing missing trash receptacle lids and interior waste receptacles when missing. Lids and interior waste receptacles shall be provided by the City. Lids shall be completely wiped clean with a germicidal cleanser and polished continuously as stains and dust appear. (4) All cigarette urns shall be sifted daily Monday, Wednesday and Friday. The sand in the cigarette urns shall be fresh and leveled. Contractor shall replace cigarette urn sand with #20 white silica sand as needed to maintain a clean, debris free appearance. (5) All drinking fountains shall be completely wiped clean with a germicidal cleanser and polished to a high luster with an approved product on Monday, Wednesday and Friday of each week. (6) All trees below 15' shall be pruned four (4) times per year (first week in January, April, July, and October) using hand shears and loppers. The intent is to prone the plant material without the average lay person noticing the cuts. (7) All shrubs requiring hedging shall be trimmed every two weeks. (8) Replace all 52 state flags in the Plaza of the Flags the first week of January and July of each year. Flags to be provided by City. (9) All turf in the Civic Center area is considered priority turf. (10) Perennial/Annual Color: All perennial/annual color beds shall be maintained and planted/rotated three (3) times per year (first week of January, May and September) as detailed in Attachment 2. (11) Fertilization: Cyads and Palms shall be fertilized two (2) times per year (first week in March and September). b) Santa Ana Stadium - The historic Santa Ana Stadium is a premier youth football and soccer venue. In addition to the standard Grounds -Landscape Specification the following special maintenance shall be performed. (1) All pedestrian hardseape areas, including but not limited to, grandstand bleachers, ramps, tunnels, and sidewalks, shall be blown and/or swept clean daily seven (7) days per week. (2) All parking lots, safe dispersal areas, vehicular drop-off areas, etc. shall be blown and/or swept clean once per week (Thurdays). Trash shall be picked daily. (3) All site amenities, including but not limited to, signage, player benches, hand railing, , public telephones, etc. shall be completely wiped clean with a germicidal cleanser and polished to a high luster with an approved product on Friday of each week. (4) All grandstand bleachers shall be inspected continuously and wiped clean as stains and dust appear. (5) All turf in the Stadium area is considered priority turf. (6) All surfaces within the Stadium (including tunnels, bleacher area, all walkways, seats) shall be high pressure washed quarterly (the third Monday of the months of July, October, January and April) to remove all stains, gum, candy, etc. c) City of Santa Ana Corporation Yard - The Corporate Yard is the city's maintenance operation center. In addition to the standard Grounds -Landscape Specification the following special maintenance shall be performed. (1) All hash receptacles shall be emptied daily five (5) days per week Monday— Friday and replaced with new trash liners. The Contractor shall install trash liners so as not to be seen on the exterior of the receptacles. The Contractor shall be responsible Cor replacing missing trash receptacle lids and interior waste receptacles when missing. Lids and interior waste receptacles shall be provided by the City. Lids shall be completely wiped clean with a germicidal cleanser continuously as stains and dust appear. (2) All cigarette urns shall be sifted daily Monday, Wednesday and Friday. The sand in the cigarette urns shall be fresh and leveled. Conhacto shall replace cigarette urn sand with 920 white silica sand as needed to maintain a clean, debris free appearance. (3) All turf at the Corporation Yard is priority. d) McFadden Technology Center and Newhope Libraries. In addition to the standard Grounds -Landscape Specification the following special maintenance shall be performed. (1) Parking lots, entrance to buildings, City sidewalks immediately in front of the property and all other hardscape surfaces shall be cleaned free of debris and hosed down with a garden hose and high-pressure nozzle daily. (2) Trash enclosures shall be cleaned and hosed down with a garden hose and high-pressure nozzle one time per week. (3) Vines shall be trimmed at a height to be determined by the Director to prevent graffiti. C) P.E. Bike Trail (Chestnut to Bristol). In addition to the standard Grounds -Landscape Specification the following special maintenance shall be performed. (1) Adams to Bristol —The contractor shall keep the unimproved areas immediately adjacent the improved bike trail fi ee of weeds, debris, and otherwise any objectionable item a minimum of 4' from fence lines and/or to the wall of adjacent buildings. (2) Warner Ave. to Occidental — The unimproved land immediately adjacent (east) of the improved bike trail is a part of this agreement. The Contractor shall maintain all plant material and keep unimproved areas free of weeds, trash and debris. (3) Flower west toward Bristol - This portion of the bike hail has an unimproved portion of property from Flower St. running west along the bike trail. This property shall continuously be maintained free of weeds, trash and debris. Regional Transportation Center. In addition to the standard Grounds -Landscape Specification the following special maintenance shall be performed. (1) Perennial/Annual Color: All perennial/annual color beds shall be maintained and plantedhotated three (3) times per year (first week of January, May and September) as detailed in Attachment 2. (2) All exterior trash receptacles and cigarette urns shall be cleaned with a germicidal cleanser as needed. (3) All cigarette urns shall be sifted daily Monday, Wednesday and Friday. The sand in the cigarette urns shall be fresh and leveled. Contractor shall replace cigarette urn sand with #20 white silica sand as needed to maintain a clean, debris free appearance. (4) All turf at the RTC is considered priority turf. g) Sara Mae Downey IIerb Garden. In addition to the standard Grounds -Landscape Specification the following special maintenance shall be performed. At no time small the contractor apply pesticides in the garden. All pests, including insects, weeds, indents, etc. shall be controlled by non -pesticide methods agreeable to the Director's Representative. h) Santiago Park. In addition to the standard Grounds -Landscape Specification the following special maintenance shall be performed. (1) Nature Reserve Area: The contractor shall not be responsible for the maintenance of the native landscape nor the irrigation system that irrigates the native plant material located immediately adjacent the Nature Center (see Attachment 5 D2-14). The contractor shall be responsible for all other maintenance in the Nature Reserve including but not limited to trash and liter, walkways, roadways/parking lots, tui f- groundcover-shrub and tree maintenance, etc. (2) Lawn Bowling Greens: The objective for (lie bowling green is level, smooth and hard wish consistent short vegetation coverage on entire playing surface. The color of the surface should be a combination of green and brown. Winter months greens will be in brown dormant state. Brushing the surface versus cutting may be more applicable. a. Cutting schedule of Monday, Wednesday and Friday. This work to be carried out during the months of May, June, July, August and September. Tuesday and Thursday only schedule in October, November, March and April. Weekly cut in December, January and February. Standard Height of cut to be 3/32 in growing season, and 5/32 in winter nnonths. Cutting to be in a different direction each time greens are cut always on an angle. b. Grooming of greens to be on an every 3rd week schedule starting in March and ending 2nd week of September. Groomer to be set at between 1/32 "and 1/1 6th above ground level. Grooming to remove Poa and root crown from Bermuda. There should be a minimal amount of thatch on green surface. c. Solid '14 tiring 3rd week of March and July, alternate years hollow''/," tining to 3" depth (July). d. Scarifying or deep verticutting only as directed by Park Services. e. Greens to be rolled on Tuesday and Thursday in horizontal (up and down) direction. f Water schedule: No irrigation December, January or February. 2 day a week schedule in months other then July and August (3 day). Deep soak areas were excessive drying occurs. g. Top dressing to be applied by spreader, also in low areas. Green to be kept as close to 1/1 6th level over surface. Sand per USGA green spec Silica. h. Ditches to be kept level and free of vegetation. Edging to be to ditch face of "Plinth" boards. 16. City Inspection The Director or his designated representative shall regularly inspect the parks, playgrounds, fields and all other City property subject to this Agreement. If said inspection results in discovery of work that is not performed in the manner, and to the professional degree set forth in the Specifications, Contractor agrees that the City shall deduct from Contractor's next monthly payment, the City's actual or estimated cost of performing the work to bring the property into conformance with the specifications. Additionally, City shall impose liquidated damages of up to $300.00 per inspection, per park, per day not meeting the specifications during any such inspection. ATTACHMENT NO. I SUB -CONTRACTOR BALL DIAMOND IN -FIELD MAINTENANCE 1.0 Scope of Work 1.1 State of California Licensed C-27 Contractor specializing in Ball Diamond In -Field Maintenance shall provide in- field brickdust maintenance for thirty two (32) Baseball/Softball Diamonds per the specifications and conditions listed below: 2.0 Ball Diamond Locations and Quantities/Types of Diamonds at Each Site 2.1 Adams Park 2. 1.1 One (l) 60' base path Little League diamond with skinned brickdust infield. 2.2 Cabrillo Park 2.2.1 One (1) 80'/90' base path Little League Junior/Senior diamond with skinned brickdust infield. 2.3 Centennial Park 2.3.1 Two (2) 60' base path Girls Softball/Major Little League diamond with skinned brickdust infields. 2.4 Delhi Park 2.4.1 One (1) 60' base path Little League diamond with shinned brickdust infield. 2.5 El Salvador Park 2.5.1 Two (2) 60' base path Little League diamond with skinned brickdust infields. 2.5.2 Three (3) base path T -Bal I diamonds with skinned brickdust infields. 2.6 Heritage Park 2.6.1 One (1) 60' base path Girls Softball/Major Little League diamond with skinned brickdust infield. 2.7 Jerome Park 2.7.1 One (1) 80'/90' base path Little League Junior/Senior diamond with skinned brickdust infield. 2.7 .2 Two (2) 60' base path Little League diamond with skinned brickdust infields. 2.8 Madison Park 2.8.1 One (1) 60' base path Major Little League diamond with skinned brickdust infield. 2.8.2 One (1) T -Ball diamond with skinned brickdust infield. 2.9 Memorial Park 2.9.1 One (1) 80'/90' base path Little League Junior/Senior diamond with skinned brickdust infield. 2.92 One (1) 60' base path Little League diamond with combination turf/brickdust infield. 2.9.3 Two (2) 60' base path Little League diamonds with skinned brickdust infields. 2.10 Morrison Park 2.10.1 One (1) 60' base path Girls Softball/ Little League diamond with skinned brickdust infield. 2.11 Portola Park 2.11.1 One (1) 60' base path Girls Softball/ Little League diamond with skinned brickdust infield. 2.12 Riverview Park 2.12.1 One (1) 60' base path Major Little League diamond with skinned brickdust infield. 2.12.2 One (I ) 60' base path Major Little League diamond with sport turf and brickdust infield. 2.12.3 One (1) Minor Little League diamond with sport turf and brickdust infield. 2.12.4 One (1) T -Ball Little League diamond with sport turf and brickdust infield. 2.13 Rosita Park 2.13.1 One (1) 60' base path Major Little League diamond with sport turf and brickdust infield. 2.14 Santiaeo Park 2.14.1 One (1) 60' base path Girls Softball diamond with skinned brickdust infield. 2.15 Thornton Park 2.15.1 Three (3) 60' base path Girls Softball diamond with skinned brickdust infield. 2.16 Windsor Park 2.16.1 One (1) 60' base path Girls Softball diamond with skinned brickdust infield. 32 Total diamonds at 16 park sites. 3.0 Schedule of Work to be Completed 3.1 Adams Park: Cabrillo Park: Centennial Park: Delhi Park: Fl Salvador Park: 5 Days per wk, Feb 1 st to July 15th 1 Day per wk, July 16th to Jan 31st 5 Days per wk, Feb 1 st to July 15th 1 Day per wk, July 16th to Jan 31 st 5 Days per wk Feb 1 st to April 31 st 1 Day per wk May 1 st to Jan 31 st 1 day per wk Year round 5 Days per wk, Feb 1st to July 15th I Day per wk, July 161h to Jan 31st Heritage Park: Jerome Park: Field #1 Field #2 & #3 Madison Park: Memorial Park: Morison Park: Portola Park: Riverview Park: Rosita Park: Santiago Park: Thornton Park: Windsor Park: 1 Day per wk Year round 5 Days per wk, Feb 1st to July 15th 1 Day per wk, July 16th to Jan 31st 1 Days per wk Year round 5 Days per wk , Feb 1st to July 15th 3 Day per wk, July 16th to Jan 31st 5 Days per wk, Feb I st to July 15th 1 Day per wk July 16th to Jan 31st 3 Days per wk, Feb 1 st to July 15th 1 Day per wk July 16th to Jan 31st 3 Days per wk, Feb 1st to July 15th 1 Day per wk, July 16th to Jan 31st 5 Days per wk, Feb 1 sl to July 15th 3 Day per wk, July 16th to Jan 31st 5 Days per wk, March 1 st to July 30th 1 Day per wk, July 30th to Feb 28th 5 Days per wk Year round 5 Days per wk Year round 3 Days per wk Feb 1st to July 15th I Day per wk July 16th to January 31 st 4.0 Field Composition Mix (Brickdust) To Be Used When Maintaining In -fields. 4.1 Field In General 4. 1.1 When adding field composition mix (brickdust) to any City of Santa Ana ball field, [lie specific type of material to be used is: Pro Gold Infield Mix with stabilizer from Gail Materials (951) 279-1095. 4.2 Pitcliers Mound/Home Plate/Baseuath Areae When adding a mix with a higher clay composition material to any pitcher's mound/home plate/base-path area, the specific type of material to be used is: Hill Topper Houk Plate and Mound Mix. 5.0 Equipment The contractor shall provide and have "on hand" at all times during the brickdust maintenance operation the following equipment. 5.1 Utility Vehicle Small tight turn radios (13') vehicle designed especially for this type of work. This vehicle shall have the capability to make circle and figure eight pattems completely within the skinned brickdust infield area and not trespass onto adjacent turf areas. Vehicles manufactured by John Deere, Ryan, Toro and Daihatsu may be acceptable. 5.2 Drags 5.2.1 Scarifying Drag: Used to scratch up or loosen up the skinned area. The drag shall be made of heavy- duty steel capable of carrying additional weight (`s). Digging teeth shall be hardened and pointed and be '/2" in diameter. Pull chain shall be included. 5.2.2 Cutting and Leveling Drag: Used to level and backfill low spots in the skinned area. The leveling drag and cutting blades shall be made of galvanized steel. This drag shall feature cutting blades that are adjustable and capable of cutting down dirt build-up (high spots)and depositing dirt into holes (low spots) creating a smooth and level playing surface. Pull chain shall be included. 5.2.3 Grooming or Finish Dry: Used to complete dragging procedure on a daily basis and lighter/gentle movement of brickdust. This drag shall be galvanized metal "door -mat" link. Pull chain shall be included. Drag shall be 6' in length by 6' in width. 5.3 Other Equipment 5.3.1 Hand Tamp: 20 Ib. variety with 48" min. handle. Used to compact worn areas around bases, home plate and pitching mound. 5.3.2 Plastic Sheeting and Duct Tape: Used to wrap hand tamp head and help prevent wet clay from sticking. 5.3.3 Grade or Groomin2 Rake Used to rake and fine level areas. Shall be made of aluminum, 36"wide and a 6'handle. 5.3.4 Heavy Duty Shovels Used to move material. Round/Square Point and Scoop shovels. 5.3.5 Heavy Duty Hose Used to water down skinned area. Shall be 3/4" tol" top quality construction with 225 -psi working pressure. Leaks of any kind are not permitted. Contractor shall have a minimum of 175' of hose on hand at all times. 5.3.6 High Pressure Nozzle Attached to hose. Use to spray down brickdust and push excess brickdust off turf edges. 53.7 Industrial Push Broom Used to remove excess brickdust from turf edges. Shall be 24" min. wide with heavy-duty dual weight bristles. 5.4 Wet Conditions Equipment" (Add to equipment above) During periods of inclement weather or when the areas are wet the contractor shall have "on -hind" during all brickdust maintenance operations the following items: 5.4.1 Squeegee: Used to push/squeeze water off wet areas or into dry areas or drains. Shall be 24" to 36" wide with neoprene blade and magnesium/aluminum head. 5.4.2 "Super Soper": Used to collect standing water in brickdust areas. Shall be drum type with exterior sponge and arm holding drum. 5.4.3 Diamond or Beckson Pump: Used to remove standing water in brickdust areas. Shall be plastic with flexible piston and value. 5.4.4 Infield Sopper with Wringer and Bucket: Used to collect standing water in brickdust areas. Sopper shall be geotextile-covered sponge typical for absorbing chemical spills. 6.0 Meetings 6.1 Contractor shall provide City of Santa Ana staff with a contact person and a phone number to reach the contact person from the hours of 6:30am — 5:00pm, Monday — Saturday. 6.2 Contractor shall appoint and identify to City of Santa Ana staff a "site supervisor". This site supervisor shall meet with staff as requested at time and place agreed upon by both parties for as long as the contract is in effect to discuss any problems/concerns that may arise and any goals for the week. 6.3 In November of each year for as long as the contract is in effect, Contractor shall personally meet with staff, along with the designated site supervisor, to discuss and outline schedules for "Annual Renovations" (listed in Section 10.0). 7.0 Daily Infield Maintenance 7.1 General 7.1.1 Contractor shall remove all litter, broken glass and hazardous debris from infield and dugout areas. 7.1.2 Contractor shall keep brickdust and dugout areas in a weed free condition. 7.1.3 Contractor shall hose and/or sweep and hose out all dugouts so they are 100% free of brickdust or any other debris. 7.2 Maintenance Procedure 7.2.1 Retain smooth and level playing surface, using the following daily procedure. The contractor shall remove all bases before beginning any work on in -Field and re -install after all work on in -field is completed. 7.2.2 After removing all bases, the contractor shall scrape/wire brush all base post anchors and base inserts. This will help facilitate the base removal and installation. 7.2.3 The Contractor shall rake/shovel loose material from high spots back into low spots/worn areas on running paths, sliding zones, and any other low spots/worn areas appearing on the field before any watering or dragging shall take place 7.3 Home Plate Area/Batters Box Area Holes 7.3.1 Sweep/Rake away all loose brickdust. 7.3.2 Wet area until moist. 7.3.3 Scarify area (`s) [batters box hole(`s)] with shovel. This will help the mix bind better. 73.4 In a 5 gallon bucket mix "mound prix" with water to desired consistency. Do not use infield mix for this purpose. 7.3.5 Backfill "mound -mix" material into hole(`s). 7.3.6 Tamp the area firmly with steel tamp. Note: The tamp will be most effective if you cover the bottom with plastic. Tape the plastic to the tamp handle. The plastic keeps the clay from sticking to the tamp's bottom. 7.3.7 After tamping and compacting the "mound mix" covers areas with infield brick dust. 7.4 Pitcher's Mound 7.4.1 Follow same procedure for repair of home plate/batters box area utilizing dry "mound mix" for this purpose. Do not cover with infield mix. 7.4.2 Add to the above the following: Rake all loose material from bottom to top and cover with "Mound Mix". 7.5 General Brickdust Skinned Infield Areas 7.5.1 After raking/shoveling loose material from high spots back into low spots/worn areas on running paths, sliding zones, and any other low spots/worn areas appearing on the field, the Contractor shall fill all remaining low spots with new Gail Materials "Pro Gold with Stabilizer" brickdust from stock and make level. 7.5.2 The contractor shall clean all excess brickdust beneath or next to the backstop, dugout chain link fencing and/or infield chain link fence lines so that the infield brickdust is level with the dugout pavement and pavement outside the infield. 7.5.3 Lightly water entire infield before dragging. Note: Watering shall peneha[e brickdust to a minimum depth of 1/8" deep min. This process is crucial to keeping brickdust in place and not going air borne. 7.5.4 Drag infield utilizing small utility vehicle as specified with "grooming or finishing drag". Circular or figure eight drag patterns shall be used (see details I -A & 1-13). Alternate drag patterns or reverse direction of drag patterns daily to avoid ruts and high/low areas. Speed of drag procedure shall no[ exceed 7 mph. 7.5.5 When dragging the skinned infield, the contractor shall stay away from all turf edges a minimum of 18". This will help in avoiding lips at brickdust/turf edges. This 18' gap shall also apply to all backstops and chain link fence areas. 7.5.6 Contractor shall hand rake all base paths on combination turf/brickdust infields. 7.5.7 When the dragging process is complete, the contractor shall stop the drag in a different location daily. This will stop the accumulation of brickdust in focused areas. At this time roll -up the drag, place it on the vehicle and remove all debris accumulated in the drac at this snot and rake out material emptied from drag. 7.5.8 Ager dragging, hand rake the 18" edges using the "grade m grooming rake". The rake shall be held at an angle as to riot push brickdust onto/into turf areas. 7.5.9 After raking the 18" edges, the contractor shall clean all excess brickdust on the turf edges utilizing a high pressure water nozzle or heavy duly broom. NO brickdust shall be permitted on the turf edges at any time.If in the determination of City staff, an unsafe lip situation exists (an unsafe lip is'/" or greater) in any turf/brickdust border area infield to brickdust, base -paths or brickdust to outfield), contractor will be required to remove or level the soil build-up with a sod cutter and re-establish the in -field boundaries with a string line or suitable method and re -sod up to the border to remedy the situation at contractors expense. Pre-existing conditions shall be corrected during contract start-up. 7.6 Final Waterine 7.6.1 This is the most time consumin¢ and a very important element of the procedure 7.6.2 The contractor shall final water the skinned brickdust to a depth of 1/4" minimum. 8.0 Rainy Weather/Wet Field Procedure 8.1 On the next scheduled working day after a rainfall, the following procedure, in the order listed, shall be adhered to: 8.1.1 Remove all standing water from low spots either by skimming off excess water and spreading it out to dry areas or using a pump/sopper system. 8.1.2 Rake out (scarify) wet areas. 8. L3 Apply Dry Gail Materials "Pro Gold with Stabilizer" Brickdust Materials from stock to all Wet Areas and Rake Out. 9.0 Work to be Completed "BI -MONTHLY" 9.1 To maintain levelness of all fields, contractor shall, once every two months, scarify drag built up amounts of materials at high spots and cut and level drag the scarified material to low spots. The Contractor shall fill any remaining low spots with new Gail Materials "Pro Gold with Stabilizer" brickdust from stock and make level. Note: Staff shall identify areas to scarify/cut and level drag to the contractor at weekly meetings with contractors appointed site supervisor (as per section 6.2 of contract). 9.2 Heavy water scarified and cut and leveled areas to a''/z" min. depth and allow settling in before play on field. Note: Due to heavy watering and its need to settle before play, staff shall provide a schedule of bi-monthly scarify/cut and level drag dates to contractor. 10.0 Work to be Completed "ANNUALLY" 10.1 Each year, the following renovation is to be done on all fields in conjunction with the City's Annual Sports Turf Renovation Schedule. Fields renovated may change from year to year. 10.1.1 Contractor shall laser grade each ball diamond. Contractor shall scarify drag built up amounts of materials at high spots and cut and level drag the scarified material to low spots. The Contractor shall fill any remaining low spots with new Gail Materials "Pro Gold with Stabilizer" brickdust from stock and make level. Note: Staff shall identify areas to scarify/cut and level drag at the November meeting with conti.actoi's owner (as per section 6.3 of contract). 10.1.2 Contractor shall verify all base distances, pitching rubber distances and pitching mound heights per the Little League, Pony/Colt League specifications for each specific field Contractor shall repair any specifications not being met oil any field. 10.1.3 In addition, contractor shall install 1/2" new Gail Materials "Pro -gold with Stabilizer" (brickdust) to in -fields at all diamonds (minimum 26 tons per Girls Softball/Major Little League Field and minimum 40 tons per Junior/Senior Little League Field). Also, the contractor shall install a minimum of 1 ton of Turface calcite clay per Girls Softbalt/Major Little League Field and 2 tons of Turface calcite clay to Junior/Senior Little League Fields Responsibility for and purchase of necessary materials shall be at contractor's expense. Note: The City has the right to move brickdust and Turface materials to other infields under this agreement should they decide that an infield or infields do not require additional materials a particular year. 11.0 Work To Be Completed "AS DIRECTED" 11.1 Replace Base ANCHORS as directed. Note: City of Santa Ana use's the Roger's Breakaway base anchoring system. Contractor shall install base anchors into the ground per manufacturer's standards. Top of stake shall be approximately 2" below the surface grade so that the base sits level and flush against the surface on all sides. 11.2 Replace Bases as directed. Note: City of Santa Ana shall be responsible for supplying all necessary base anchors and/or bases to the contractor as needed. 11.3 Replace or Remove/Level/Re-Install home plates as directed. 11.4 Replace or Remove/Level/Re-Install pitching rubbers as directed. Note: City of Santa Ana shall be responsible for supplying all necessary ]ionic plates and/or pitching rubbers to the contractor as needed. 11.5 When given direction to complete "as directed" work, contractor shall complete the directed work on the next working day. 12.0 Infield Turf Maintenance 12.1 Infield turf shall mean all sport turf in the infield, the foul territory of the infield and 36" beyond the infield brickdust skin line/arc. Infield turf shall be mowed two (2) times per week on Monday and Friday. 12.1.1 Contractor shall use a "greens" reel mower to provide "puuing green" quality finish cut. 12.1.2 Infield turf shall be cut between'/" and '/4" per staffs direction. 12.1.3 All turf clippings shall be collected and disposed of. 12.2 Infield turf shall be irrigated to maximize healthy growth of tine turf while conserving water. Over watering will not be acceptable. 12.2.1 Contractor shall check and program the automatic irrigation controller minimum one time per week. 12.2.2 Contractor shall provide any areas of the turf supplemental watering using a garden hose on an as needed basis to assure a high quality turf infield. 12.2.3 Infield turf shall be fertilized two (2) times per year in the first week of January and April per the agronomic plan. 12.2.4 Contractor shall distribute the fertilizer evenly using a mechanical broadcaster. No hand distribution will be allowed. 12.2.5 Immediately following fertilization the Contractor shall water in the fertilizer to avoid chemically "burning" the turf. 12.3 Infield turf shall be aerated using a walk behind piston type aerator as often as deemed necessary by Staff. 12.4 Infield turf shall be kept weed free at all times. 12.4.1 Any grasses other than the original hybrid Bermuda installed in the infield shall be eradicated immediately upon notice. The Contractor may choose the method of eradication, however, may not damage the turf. 12.4.2 Any broadleaf weeds shall be eradicated immediately upon notice. The Contractor may choose the method of eradication, however, may not damage the turf. 12.5 Infield turf shall be kept free of disease and rodents at all times. 12.5.1 The Contractor shall be responsible for identifying and treating any diseases or rodents immediately upon notice. 12.6 Infield turf annual renovation 12.6.1 Each year the infield turf shall be renovated: 1) verticut using the greens reel mowers straight blade reels; 2) mowed to Ya" high immediately following verticutting; 3) overseeded with Stovers Seed Company Sahara Dunes at a rate of 8 pounds of seed per 1,000 square feet; and, 4) top dressed immediately following seeding by Materials using "Santa Ana Top Dress Mix." 13.0 General Contract Provisions 13.1 Contractor shall provide and is responsible for all equipment necessary to carry out the work outlined in the contract. There will be no available storage for equipment. Contractor will be responsible for bringing in and then removing all equipment necessary to carry out the work outlined in the contract. ATTACHMENT2 ANNUAL COLOR PLANTING AND MAINTENANCE SPECIFICATION Before each annual planting the area should be tilled 8 to 16 inches deep. Organic matter in the form of nitrified redwood must be incorporated to a depth of 8" of the top soil. The contract administrator may adjust this if adequate organic matter is already present in the soil but the successful bidder must be prepared to incorporate this organic matter at every color rotation. Organic matter must comprise 25% of the soil volume where the roots will be. This requires 2" of nitrified redwood tilled to an 8" depth. Apply 1.5 pounds of nitrogen per 1000 sq. ft. as a complete low nitrogen material with a ratio of 1:2:1, 1:1:1, 1:2:2 or similar. Do not use a higher rate of nitrogen as this may result in excessive vegetative growth and a suppression of flowering. After establishment, fertilize as necessary to maintain a robust appearance and maximum flowering. After incorporating organic material and other supplements, the beds must be raked smooth and slightly mounded. Sticks clods and other material must be removed from the bed. During planting gently crush the root mass with the fingers to stimulate root growth in the surrounding soil. Begin planting in the center of the bed and keep traffic in the worked soil to a minimum. Make the hole slightly larger than the root ball and set the plant at the same depth or slightly higher than it was growing in the container. Smooth out the soil around the plants after planting, including footprints. Water plants to a depth of 5 inches immediately after planting for 4" plant material (deeper for larger pots). Plants are to be rotated four times a year and are to be kept disease free and healthy on a consistent basis. There must be no dead or missing plants at any time and the beds must be kept in a weed free condition. Plants will be in 4" pots and will be planted in an 8" triangular spacing pattern. Rows must be in a straight alignment at the time of planting. Plant species that may be planted at different times of the year may include, but not be limited, to the following annual bedding plants as approved by the Director: • Spring/Summer — April through October 1 Alyssum, Lobelia, Salvia, Marigold, Gloriosa daisy, Penstemon, Cosmos, Dahlia, Impatiens, Begonias, Double Impatiens, Petunia, Verbena, Vinca rosea (periwinkle) Zinnias • Fall/Winter Iceland poppies, Pansies, Viola, Stock, Snapdragons, Primroses, Ranunculus Vandalism Contractor shall check annual color beds daily (Monday through Friday). If plants are missing or vandalized, the Contractor shall provide the City's representative with a proposal to replace missing/damaged plants. After the City's Representative signs the proposal, the Contractor shall then replant/replace missing/damaged plants within 48 hours. The City's contract administrator shall be the solejudge of whether the above specifications are met. The contract administrator shall also approve the types and combinations of color bedding plants prior to installation. ATTACIiMENT 3 TREE PRUNING SPECIFICATIONS 1.0 INTRODUCTION Trees and other woody plants respond in specific and predictable ways to pruning and other maintenance practices. Careful study of these responses, has led to pruning practices, which best preserve and enhance the beauty, structural integrity, and functional values of trees. In an effort to promote practices, which encourage the preservation of tree structure and health, the following policies have been established. These specifications are presented as waking guidelines, recognizing that trees are individually unique in form and structure, and that their pruning needs may not always fit strict rules. 1.01 OVERVIEW OF SPECIFICATIONS Any tree work performed in the City of Santa Ana Park and Recreation Facilities (SAPRF) must be done according to the SAPRF specifications. There are different criteria for pruning depending on the purpose for the pruning. a. Complete Prune Specifications are used when circumstances deem the entire tree needs to be fully pruned. b. Safety Prune Specifications require less pruning and are used when specific, possibly hazardous (dead/dying) limbs need removal to eliminate all safety concerns. Safety pruning may be recommended in some circumstances instead of a complete prune. Safety pruning specifications are used for "as needed" pruning as outlined above and address only safety concerns. Safety pruning includes only the basic requirements and does not include the fine plotting detail work outlined in a complete prune. c. Power Linc Clearance Prune (PLC) Specifications are used for private tree power fine clearance work and for street tree (PLC) pruning when the tree is pruned between its periodic complete pruning cycles. d. Patin Pruning Specifications are used when pruning any type of palm. All specifications are based on International Society of Arboriculture, National Arborist Association and American National Standards Institute criteria. This guarantees that SAPRF trees receive the best possible care. 1.02 GENERAL REQUIREMENTS The following requirements shall be used during any pruning work to be performed on SAPRF trees - a. Proper disposal of all tree debris generated. b. Assuring good traffic control and minimize disruption of the public. c. Assuring adequate safety of employees and the public. Prior to starting any tree work on an SAPRF tree, the Contractor must contact au authorized SAPRF representative. Contact Mike Lopez, Sr. Park Services Supervisor at (714)571-4212 Office or (714) 231-6112 cell Phone. 1.03 CERTIFIED ARBORIST The Contractor shall employee a full-time, permanently certified arborist, as accredited by the International Society of Arboriculture. This person is responsible for ensuring that the Contractoi's crews are performing work according to SAPRF specifications. 1.04 SPECIFIC TREE PRUNING SPECIFICATIONS a. All persons performing tree work on SAPRF trees must be trained according to tree care standards accepted by the International Society of Arboriculture. b. All persons performing tree work on SAPRF trees in or around primary electrical lines must be trained to do so according to the "Electrical Safety Orders" of the State of California, including all amendments and revisions. c. When tree pruning cuts are made to a side limb, such remaining limb must possess a basal thickness of at least one third (1/3) of the diameter of the wound so affected. Such cuts shall be considered proper only when such remaining limb is vigorous enough to maintain adequate foliage to produce wood growth capable of callusing the pruning cut so affected within a reasonable amount of time. d. All final tree pruning cuts shall be made in such a manner so as to favor the earliest possible covering of the wound by natural callus growth. Flush cuts, which produce large wounds or weaken the tree at the cut, shall not be made. The branch collar shall not be removed. e. Tree limbs shall be removed and controlled in such a manner as to cause no damage to other parts of the tree, or to other plants or property. f. All tools used on a tree known to contain an infectious tree disease shall be properly disinfected immediately before and after completing work on such tree. All major diseases and/or pest problems shall be promptly reported to an authorized SAPRF representative. g. All cutting tools and saws used in tree pruning shall be kept sharpened to result in final cuts with smooth wood surface and secure bark remaining intact. All trees six (6) inches in diameter or less shall be pruned with hand tools only. Chain saws will not be permitted on any trees six (6) inches in diameter or less. This is to prevent any unnecessary abrasions to cambial tissue that may predispose a tree to insect and/or disease problems. h. Whenever pruning cuts are to be made, while removing limbs too large to hold securely in one hand during the cutting operation, the limbs shall be cut off first, one (1) to two (2) feet beyond the intended final cut. Then the final cut shall be made in a manner to prevent unnecessary tearing back of (lie bark and wood. Such cutting back shall not include the removal of any live, healthy limbs in excess of six (6) inches in diameter without prior approval from an authorized SAPRF representative. i. No more than twenty five (25) percent of the live wood may be removed from the crown of any tree, without approval of an authorized SAPRF representative, excepting live oaks, which are limited to no more than ten (10) percent. Resulting in keeping as much of the crown of the tree as possible. j. Any extraneous metal, wire, rubber or other material (i.e. stakes, ties) interfering with tree growth shall be removed immediately. k. Any defective or weakened trees shall be reported to an authorized SAPRF representative. Specifically, any structural weakness of a tree, decayed trunk or branches, shall be reported in writing, noting the location of the tree by street address and a description of the hazard found in the tree. 1. The use of climbing spurs or spike shoes in the act of pruning trees is prohibited, except palms that are more than sixty-five (65) feet in height. in. Beneficial animal, bird nests, nesting cavities or other wildlife habitat shall be preserved and protected whenever feasible, unless doing so would create a hazard. 1.05 COMPLETE TREE PRUNING SPECIFICATIONS Complete tree pruning shall consist of the total removal of dead or living branches that may threaten the future health, strength and attractiveness of trees. Specifically, trees shall be pruned in such a manner as to: a. Prevent branch and foliage interference with requirements of safe public passage. Over street clearance shall be kept to a minimmn of sixteen (16) feet above the paved surface of the street, fifteen (15) feet above the curb and eight (8) feet above the surface of a public sidewalk or pedestrian way. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. b. Remove all dead and dying branches and branch stubs that are one half (1/2) inch diameter or larger. c. Remove all broken or loose branches. d. Remove any live branches, which interfere with the tree's stuGural strength, and healthful development, which will include the following: 1) Branches of weak structure, which are not important to the framework of the tree. 2) Branches, which if allowed to grow, would wedge apart the junction of more important branches. 3) Branches forming multiple leaders in a single leader type tree. 4) Branches near the end of a limb, which will produce more weight or offer more resistance to wind than the limbs are likely to support. 5) Selective removal of undesirable sucker and sprout growth paying specific attention not to nick or damage the sprout "burl". 6) Selective removal of one or more developing leaders where multiple branch growth exists near the end of broken or stubbed limbs. 7) Selective removal of limbs obstructing buildings or other structures or traffic signs. Generally, limbs closer than five (5) feet to a building or other structure should be removed unless doing so would severely damage a tree. 8) Removal of branches, which project too far outward beyond an otherwise symmetrical form. e. Cut back ends of branches and reduce weight where excessive overburden appears likely to result in breakage of supporting limbs. f. Clear trees of sprout or sucker growth to a minimum height of eight (8) feet above ground level. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. g. Obtain a balanced appearance when viewed from the opposite side of the street immediately opposite the tree, unless authorized by an SAPRF representative to do otherwise. h. Remove all vines entwined in trees and on tree flunks. Vine tendrils shall be removed without injury to said trees. i. Clear all branches and foliage within ten (10) feet of primary electrical Lincs and three (3) to five (5) feet of secondary electrical lines. j. Clear all branches that interfere with telephone, cable and other utility lines within one (1) foot of lines, wherever feasible. 1.06 SAFETY TREE PRUNING SPECIFICATIONS Safety tree pruning shall consist of the total removal of dead or living branches that may menace the future health, strength and attractiveness of trees. Specifically, frees shall be pruned in such a manner to: a. Prevent branch and foliage interference with requirements of safe public passage. Over street clearance shall be kept to a minimum of sixteen (16) feet above the paved surface of the street, fifteen (15) feet above the curb and eight (8) feet above the surface of a public sidewalk or pedestrian way. Exceptions are allowed for young [ices, which would be irreparably damaged by such pruning action. b. Remove dead and dying branches and branch stubs that are two (2) inches in diameter or more. c. Remove all broken or loose branches. d. Removing any live branches, which interfere with the tree's structural strength and healthful development, Will include the following: 1) Limbs of weak structure or otherwise hazardous. 2) Selective removal of limbs obstructing buildings or other structures or traffic signs. Generally, limbs closer than five (5) feet to a building m other structure should be removed unless doing so would severely damage a tree. 3) Clear trees of sprout or sucker growth to a minimum height of eight (8) feet above ground level. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. 1.07 POWER LINE CLEARANCE (PLC) PRUNING SPECIFICATIONS When trees are in the proximity of overhead energized lines and equipment, reliability of service, safety, and governmental standards require a reasonable amount of tree pruning to avoid conductor contacts and grounding of circuits through the trees. Power line clearance pruning, therefore, shall consist of the removal of tree branches for proper electric line clearance in order to minimize the likelihood of power outages and improve safety. Specifically, trees shall be pruned in such a manner as to: a. Clear all branches and foliage within ten (10) feet of primary electrical lines. b. Clear all branches that interfere with secondary electric lines within three (3) to five (5) feet. c. Protect current tree health, condition and symmetry using Dr. Alex Shigo's book, Pruning Trees Near Electric Utility Lines as a guide. During the tree pruning process, all safe minimum working distances for energized conductors shall be observed. These clearances are defined under ANSI Z133.1-1994. Current ANSI specifications will supersede these requirements when they take effect. Any contact with energized lines shall be promptly reported to an authorized SAPRF representative. Access to backyards must be closely coordinated with the property owner, whenever feasible. Spikes may be used for PLC pruning on palms or other trees only when needed for proper safety reasons. 1.08 PALM PRUNING SPECIFICATIONS Pahu pruning shall include, but not be limited to, the pruning of the following palms (Syagrus rouanzoffianom (queen palm), Arehontophoenix cunninghamiana (king palm), Phoenix Canariensis (Canary Island dale palm), Phoenix Dactylifera (date palm), Washingtonia filifera (California fan palm); and Washingtonia Robusta (Mexican fan palm) per these specifications. a. The removal of all dead fronds and other dead plant parts from the trunk. All loose frond sheaths shall be removed along the entire length of the palm trunk. b. The removal of all flowers and fruit parts whether dead or alive. c. The use of climbing spurs or spike shoes in the act of pruning trees is prohibited, excepting palms that are more than sixty-five (65) feel in height. d. Canary Island date palm (Phoenix Canariensis) trunks shall be cleaned of any weed species. The immediate area below the green fronds shall be trimmed to a symmetrical (pineapple) appearance. The shape shall not exceed a minimum of forty-eight (48) inches or a maximum of sixty- (60) inches length below the green fionds. The trunk when pruning operations are complete shall be left in a clean, unscathed appearance throughout the entire length of the palm trunk. Canary Island date palms shall be pruned using a sterilized handsaw. The handsaw must be cleaned and sterilized before and after pruning each tree. e. All volunteer palm seedlings must be removed that are growing within the streets, parkways, or setback dedicated areas. 1.09 UNACCEPTABLE PRUNING The following procedures, or others that will result in tree decline, are not allowed (storm damage and other extenuating circumstances exempted): a. Severe cutting back of all growing tips usually referred to as topping, pollarding, or hat racking. b. Flush cutting where a cut is made even with the surface of the trunk or limb, removing the branch collar and branch bark ridge. c. Stub cutting where branch removal results in the base of branch removed protruding more than approximately one fourth (1/4) inch beyond the zone of branch collar and branch bark ridge. d. Removal of a healthy main leader, for reasons other than power line clearance. e. Excessive cutting or lifting that exceeds the International Society of Arboriculture or SAPRF standards. 1. 10 DAMAGE TO PUBLIC OR PRIVATE PROPERTY Should any structure or property be damaged during the tree pruning operations, the persons conducting the work shall immediately notify the proper owners and an authorized SAPRF representative. Repairs to property damaged by the responsible party shall be made within forty-eight (48) hours, except utility lines, which shall be repaired the same working day. Repairs on private property shall be made in accordance with the appropriate building code under permits issued by the City of Santa Ana. Any damage caused by the Contractors employees shall be repaired or restored by them at their expense to a condition similar or equal to that existing before such damage or injury, or they shall repair such damage in a manner acceptable to the City of Santa Ana and/or SAPRF. Special attention is drawn to sprinkler systems in City landscapes and the need to avoid damage. All damage to irrigation systems shall be repaired as soon as possible at Contractors expense. 1.11 WORK PERFORMED ON PRIVATE PROPERTY No SAPRF contracted tree worker shall perform work upon private property without the written consent of the property owner and an authorized SAPRF representative. 1.12 PUBLIC SAFETY AND COOPERATION All tee work shall be conducted in a manner as to cause the least possible interference with, or annoyance to others. Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is totally barricaded or otherwise kept safe, at least one worker shall serve to coordinate safe operations on the ground at all times when work operations are in progress. a. Whenever larger tree sections are being cut in a treetop, which may endanger persons or property, such sections shall be secured by ropes and lowered safely to the ground in a controlled manner. b. All fire hydrants, meter vaults, water and gas shut off valves, backflow devices, irrigation field controllers and similar facilities must remain accessible during the course of work. c. Noise levels, resulting from tree work operations, must be kept to a minimum at all times. All tree work operations are subject to compliance with all local Noise Restrictions. Operation of tree work equipment shall not take place between the hours of 9:00 p.m. and 7:00 a.m. weekdays, or between 9:00 pm and 8:00 am on weekends (Saturday and Sunday). Emergencies are exempt from any time restrictions. d. All tree work done to SAPRF trees must comply with all tree related safety requirements as stated in the safety standards ANSI Z133.1-1994 of the American National Standards Institute, Inc. 1430 Broadway, New York, NY 10018. 1.13 SITE CLEANUP Cleanup of any debris resulting from any tree pruning operations shall be promptly and properly accomplished. The work area shall be kept safe at all times until all operations are completed. Under no circumstances shall the accumulation of debris be allowed in such a manner as to result in a hazard to the public, All debris from tree operations shall be cleaned up each day before the work crew leaves the site, unless permission is given by an authorized SAPRF representative to do otherwise. All lawn areas, parkways, streets and sidewalks shall be raked and/or blown clean, and all brush, branches, or other debris shall be removed from the site. Areas are to be left in a condition equal to or better than that which existed prior to the commencement of tree pruning operations. All cuttings, branches, wood chips and other debris shall be cleared from the site and disposed of by the Contractor. The Contractor shall obtain permits required for this purpose. Disposal expenses will be the Contractor's responsibility. Debris, such as wood chips, shall be left on property only at the direct and specific request of the owner and an authorized SAPRF representative. Firewood four (4) inches diameter or larger will be left at the work location in a safe manner, unless the wood is not usable as firewood. All firewood to be removed (wood four (4) inches of diameter or larger) must be authorized by an SAPRF representative. 1.14 TIME FOR COMPLETION If awarded this project, the Contractor agrees to complete the work within the time parameters jointly agreed upon by the City, SAPRF, and the Contractor prior to work commencement, unless specific time deadlines are specified elsewhere in these specifications. Once the work has commenced, the Contractor shall diligently prosecute the same to completion. 1.15 SUBCONTRACTORS Subcontractors used in the performance of this project shall be listed in the Contractors Bid Proposal. Subcontractors shall be properly licensed by the State of California as a contractor to perform work of this specialty and hold a valid business permit and certificate of insurance with the City of Santa Ana. Should any subcontractor fail to perform the work undertaken by him to the satisfaction of the SAPRF, said subcontractor shall be removed immediately from the project upon the request of the SAPRF and shall not again be employed on the project. The Contractor shall be held liable for the correction of any deficient work. 1.16 ADDITIONS AND/OR DELETIONS OF WORK The SAPRF representative reserves the right to add and/or delete tree work on this project as deemed necessary and in the best interest of the SAPRF. Additions and/or deletions shall be made at the unit price accepted by SAPRF upon award of contract. 1.17 INSPECTIONS An authorized SAPRF representative will inspect the work performed by the contractor to insure completion of the pruning in accordance with SAPRF Pruning specifications. Should more than two (2) inspections be required on trees needing additional work, the contractor will be billed for SAPRF staff time. 1.18 BILLING Contractor shall submita fully itemized bill listing each tree noting: a. Address (each tree). b. Type of tree. c. Date completed. d. Person completing the job. e. Location of tree (front, side right, side left, rear) 2.00 CONTRACTOR QUALIFICATIONS All contractors are required to have a valid appropriate state contractor's license, current City of Santa Ana business license, City Attorney approved certificate of insurance and be knowledgeable in tree pruning and tree care prior to the commencement of any and all work. 2.01 STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION The current edition of the "Green Book", Standard Specifications for Public Works Construction and it's updates, supplements and local addendums, shall be included as part of these specifications, unless otherwise directed in these specifications. 2.02 PROTECTION OF EXISTING FACILITIES AND STRUCTURES The Contractor shall exercise due care in protecting from damage all existing facilities, structures, and utilities, both above surface and underground on the City's property. Any damage to City, SAPRF, or private property caused by the Contractor's neglect shall be corrected and paid for by the Contractor at no cost to the City of Santa Ana or SAPRF. The City of Santa Ana and/or SAPRF shall make the determination of fault. The SAPRF representative reserves the right to issue a Stop Work Notice if the Contractor does not promptly repair any damage, within twenty-four (24) hours of the damage incurred. If the SAPRF representative requests or directs the Contractor to perform work in a given area, it will be the Contractor's responsibility to verify and locate any underground systems (i.e. utility lines) and take responsibility for taking reasonable precaution when working in these areas. Contractor shall call Underground Alert (800) 422-4133) at least two working days prior to digging for line locations. Any damage or problems shall be reported immediately to the SAPRF representative and the City of Santa Ana. If the Contractor discovers something unexpected or a unique problem occurs, he should stop work and immediately contact an authorized SAPRF representative for a timely resolution of the problem. 2.03 CONTRACTOR'S STAFF The Contractor shall provide sufficient personnel to perform all work in accordance with the specifications set forth herein. A qualified, English speaking supervisor in the employ of the Contractor shall supervise all of the Contractor's personnel. The supervisor shall be available at all times to the SAPRF representative during work operations. The responsibility for all work performed will remain with the fill -time certified arborist. The Contractor shall furnish the necessary competent and key personnel to properly supervise and direct the work of fully equipped, competent and experienced crews as well as all safety equipment, including but not limited to, all equipment and work procedures required by ANSI ZI33.1-1994. The Contractor shall secure all timekeeping, bookkeeping and other necessary clerical and office work required in the performance of the contract. The Contractor shall be responsible for the supervision of all of his crews. He shall check all of his crews regularly for proper quantity and quality of work, proper maintenance of tools and equipment, and safety. 2.04 SUBSTITUTIONS Whenever a specific type of material is specified, no substitutions shall be allowed without written consent of the SAPRF representative. 2.05 CERTIFICATION OF MATERIALS All materials shall be delivered on the site in original containers. Materials shall be subject to inspection by the ARMD representative. The SAPRF representative will not approve materials not meeting the SAPRF standards, and Contractor shall return any such non -satisfactory items at his/her cost. 2.06 CONTRACTOR NEGLECT Any damage to the City of Santa Ana, SAPRF, or private property, which has been determined to be due to the Contractor's neglect, shall be corrected at no additional cost to the City of Santa Ana or the SAPRF. 2.07 HOURS OF OPERATION The Contractor shall perform all work between the hours of 7:00 a.m. and 4:00 p.m., Monday through Friday. No work shall be performed on weekends or on City recognized holidays without written SAPRF approval. 2.08 SPECIFICATIONS AND PLANS The work performed shall be done in accordance with the Standard Specifications for Public Works Construction, latest edition, hereinafter referred to as Standard Specifications. In case of conflict between the Standard Specifications and this Specification, this Specification shall take precedence over and be used in lieu of such conflicting portions. Where the plans or specifications describe portions of work in general tenns, but not complete detail, it is understood that workmanship of the finest quality is to be used. Unless otherwise specified, the Contractor shall furnish all labor, materials, tools, equipment and incidentals and do all the work involved in executing the contract. 2.09 CONSTRUCTION EQUIPMENT The Contractor shall take all necessary precautions for safe operation of his equipment and the protection of (lie public from injury and damage from such equipment. 2.10 SOUND CONTROL REQUIREMENTS The Contractor shall comply with all local sound control and noise level rules, regulations and ordinances that apply to any work performed pursuant to the Contract. Each internal combustion engine used for any purpose on the job or related to the job shall be equipped with a muffler of a type recommended by the manufacturer of such equipment. No intemal combustion engine shall be operated on the project without said muffler. Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore. Sounds, such as loud music, that are not Mated to the project, shall be kept at levels so as to not disturb the general public. 2.11 TRAFFIC CONTROL The Contractor shall notify the SAPRF representative of intent to begin the contract work at least five (5) days before work is begun. The Contractor shall cooperate with local authorities relative to handling traffic through the areas and shall make arrangements relative to keeping the working area safe and clear of vehicles. When entering or leaving roadways carving public traffic, the Contractor's equipment, whether empty or loaded, shall in all cases yield to public traffic. All traffic delineation and work area protection shall conform to the Work Area Traffic Control Handbook (W.A.T.C.H.) 2000 Edition. The Contractor shall make every effort to keep commercial driveways open during working hours. Should this not be possible, Contractor shall coordinate with the property owners affected to insure that designated times of ingress and egress is available. After working hours, all driveways shall be accessible with smooth and safe crossings through any construction area (State of California Traffic Manual). 2.12 INQUIRIES AND COMPLAINTS The Contractor shall maintain an office at some fixed place and shall maintain a telephone thereat, listed in the telephone directory in his own name or in the firm name by which he is most commonly known. Furthermore, the Contractor shall, at all times, have some responsible person(s), employed by the Contractor, to take the necessary action regarding all inquiries and complaints that may be received from the City of Santa Ana, SAPRF, and/or private citizens during normal working hours. Whenever immediate action is required to prevent impending injury, death or property damage to the facilities being maintained, the SAPRF representative may, after reasonable attempt to notify the Contractor cause such action to be taken by the SAPRF work force. All costs of any such action shall be charged against the Contractor, or the SAPRF may deduct such cost from any amount due to Contractor from SAPRF. All complaints shall be abated as soon as possible after notification, to the satisfaction of the City of Santa Ana and/or SAPRF. If any complaint is not abated within a reasonable time, the SAPRF representative shall be notified immediately of the reason for not abating the complaint followed by a written report to the SAPRF representative within five (5) days. If the complaints are not abated within the time specified or to the satisfaction of the SAPRF representative , the SAPRF representative may correct the specific complaint and the total cost incurred by the SAPRF will be deducted and forfeit from the payments owing to the Contractor from the SAPRF. Such cost shall include all SAPRF staff time required to resolve the problem and appropriate overhead charges. 2.13 NOTIFICATION OF LOCATIONS OF WORT{ The Contractor shall notify the SAPRF representative when the contractor's crews will be working within the SAPRF. Said notifications will be made on a daily basis by telephone, cell phone, fax, or by weekly written schedules which specify the entire weeks work locations. ATTACHMENT AGRONOMIC PLAN ATTACHMENTS MAPS ATTACHMENT City of Santa Ana Parks, Recreation, and Community Services Agency Policy for Driving on Park Property Purpose: The purpose of this document is to establish a policy for when it is appropriate for City employees, contractors, and other organization employees to drive on park turf, paved areas and other surfaces. Policy: Driving on park turf is allowed only when necessary to perform an official City maintenance or business function, and under the following circumstances: A. When delivering over 30 lbs. of equipment or supplies to a job site B. When there is no improved surface within 40 yards of the worksite C. When emergency personnel are responding to an emergency, or performing other City business. When driving on park turf, employees and contractors must, to the best of their ability, avoid damage to sprinkler heads, valve boxes, other irrigation systems components, trees, ground cover and other park amenities. D. Vehicles weighing in excess of 8,000 lbs. are not allowed on park turf without prior approval of the Park Services Supervisor. If approved, the Park Services Supervisor or his designee will meet with the employee or contractor and designate the path in and out of the park that will be the least likely to cause damage. E. Employees and contractors mist avoid driving on turf anytime damage is likely. This includes periods after rain and heavy watering. P. Driving on designated DG pathways and other improved pathways is acceptable when performing visual inspection of park, park projects, and amenities. Driving on turf is not acceptable in these situations. � /;::::N nM copy PINNLICLE 2200 S. Fairview Street Santa Ana California 92704 (714) 434 7472 Attn: Robert Carroll April 12, 2011 City of Santa Ana — Parks, Recreation and Community Services Agency 26 Civic Center Plaza, 2nd Floor Santa Ana, CA 92701 Mr. Carroll, Thank you for the opportunity to bid this project for the City of Santa Ana I am confident that In your search for a competent and reasonable partner In landscape maintenance, Pinnacle Landscape Company will stand a cut above. Pinnacle Landscape Co., based in Santa Ana with satellite offices throughout Southern California, is one of the oldest and largest privately run landscape companies in the country, doing business for more than 40 years and setting the standard for landscape maintenance in the western United Slates. We have the resources of a large company to provide a comprehensive service but with the personal touch of an "owner -operator'. We have the experience and the knowledge to competently care for the parks and community facilities included in this RFP. As part of the requirements of this RFP, enclosed herewith in its entirely, Pinnacle Landscape Company and it's representatives will, at all limes, adhere to all federal laws and regulations notwithstanding any state or local laws and regulations and in the case of any conflict, shall adhere to the strictest form of the law or regulation. the City of Santa Ana officials shall have access to any documents, papers, payrolls and other information pertinent to this project at their request. All such records shall be retained for a period of three (3) years. Pinnacle Landscape Company does not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin and shall comply with the California Labor Code pursuant to said regulations entitled Federal Labor Standards provisions, Federal Prevailing Wage Decision and Slate of California Prevailing Wage Rates, respectively. Pinnacle Landscape Company shall comply with Copeland Anti -kickback Act (18 USC 874 C) and the implementation regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof. As preparation for bidding on this RFP, Pinnacle Landscape Company has informed itself of all of the conditions that might affect the work specified herein, has viewed the areas to be maintained and bid the properties accurately and in accordance with the levels and frequencies of service prescribed in the RFP documents. We acknowledge that the charges specified herein will be a "not -lo -exceed" fee based on these assumptions and verifications and this fee schedule shall be -----used for -the purpose of invoicing for-progress-payments,- Pinnacle or-progress-paymentsr Pinnacle Landscape Company agrees to and is capable of complying with all aspects of this RFP. Business Development Manager (714) 856 8279 peter a, 1) lc1,nel EXHIBIT B PINNACLE Landscape Maintenance Services for City of Santa Ana, CA This bid includes: District A, District 1, District 2, District 3 and District 4 1.0 Company Profile 1.1 Pinnacle Holdings Group, Inc d.b.a. Pinnacle Landscape Company 2200 Fairview Street, Santa Ana, CA 92704 p: (714) 434 7472 f: (714) 434 7492 w: www pinnaclelandscapecompany coni a. Pinnacle Landscape Company was founded in 1968, incorporated in California in 1994. b. We currently have 450 employees nationally, 300 in California c. Other offices located in Las Vegas, Nevada and Phoenix, Arizona d. Satellite Yard locations in Los Angeles area include La Habra, Temecula, San Diego, Van Nuys and Orange County. e. Santa Ana contracts would be serviced from our MAIN OFFICE in Santa Ana 2.0 STAFF to be ASSIGNED VP of Field Operations — Roberto Perez 30 years experience in Landscape Construction, Renovation, Maintenance and tree care f lorlicultural expert Irrigation Management expert Pest Control and Safety advisor — Hugo Andreani 35 years experience in Landscape Pest Control, Water Management, Chemical Application and Landscape technician Licensed Pest Control Advisor and Applicator Certified Arborist Certified Water Auditor Certified OSHA trainer — Conducts Monthly Safety Training for ALL EMPLOYEES Customer Relations Manager— Richard Wolfarth 30 years experience in Landscape Construction and Maintenance Ifdga i n_M�ps'rg�m�nlgxperf_______._ Certified Arborist HerliCUltUral advisor Licensed Pesl Conlrol Applicator Bi -lingual, (1) English, (2) Spanish -- fluent communication Supervisor — TBD 15 years experience in Landscape Maintenance, 10 as a Supervisor Bi -lingual, (1) Spanish, (2) English — fluent communication Off/ - d1l ru, ioreman nave a minimum 7 years landscape Amarianrn minimum F ii �.- ..,.,,.1..,....,...6 _-j ___ Foreman - TBD - all PLC foreman have a minimum 7 years landscape maintenance experience, minimum 5 years employment and are able to communicate in written and spoken English. Irrigation Technician - TBD - all technicians eligible for this position have been will, Pinnacle for 5,years in a irrigation technician position, are licensed as required and attend regular training to comply with new standards in water conservation techniques and efficiency operations Crew - TBD - all crew eligible for this contract have been with Pinnacle for 5+ years and are fully trained in the use of all equipment necessary for the performance of this contract. 3,0 QUALITY CONTROL & CUSTOMER SERVICE Multiple layers of accountability 3.1 Customer Service Manager 3.1,1,1 Supervision of work crews compliance with duties 3.1.1,2 Monthly walk-thrus/performance reporting 3.2 Supervisor 3.2,1,1 Full time in the City with complete control of crews actions 3.2,1.2 Reads, writes & speaks fluent English/Spanish 321.3 Daily / Weekly contact with City Personnel as required 13 Monthly Walk-Thru 1 Report 3,3,1.1 First month "inventory of Concern" to address inherited issues 3.3.1.2 Thereafter a monthly follow up on actions taken in the previous month and prioritizing of actions to be clone in the coming month 3.3.1,3 Green waste reported as needed to the City of Santa Ana 3,4 Customer Service 3.4.1.1 24 hour attended phone service for Emergency response 3,4.1.2 Response time 1 hour from receipt of call 3.4.1.3 Email address for low priority requests - Service c I. p c1.nel 3.4.1.4 Direct phone numbers and Blackberry email for CRM and Supervisor 4.0 SUBCONTRACTING All work described in the RFP for the City of Santa Ana will) the exception of INFIELD MAINTENANCE would be performed by Pinnacle Landscape Company personnel. No subcontractors are to be used for any routine service including but not limited to General Landscape Maintenance, Pest Control, Weed Abatement, Ferlilizalion, Irrigation -Management,-Tree-Il'irnming an�ilrasli"femoval. --- - -- 4,1 INFIELD MAINTENANCE to be performed by Subcontractor: Professional Sports Field Maintenance . CI -029290 Don Bordelon - President (949) 6610493 23 Emerald Glen, Laguna Niguel, CA 92677 Staffed as required to perform the tasks and frequencies prescribed in the RFP documents. 5.0 FINANCIAL INFORMATION I Statement 5.1 DUNS Number - 007727170 5.2 Tax Identification Number 88.0455967 5.3 Current Financial Statement Attached "Exhibit D" 6,0 STATEMENT OF QUALIFICATIONS Pinnacle Landscape provides exceptional service to all commercial property types including Municipalities and Public Works, Commercial and Corporate Campuses, Retail Shopping Malls and neighborhood centers, Residential Community HOAs and apartment complexes, Hotels and Resorts. Our philosophy of Create, Build, Lead Is one that is practiced by all employees from the CEO to the laborers on the ground. Our CEO is the son of the founder and Is involved in every aspect of day to day business. Our knowledge of tills project will quickly attained through a thorough pre -start inspection and bolstered by a complete irrigation and plant Inventory and assessment that Is carried out within the first 30-60 days dependent on the size of the project. The staff that is assigned to this project, listed below, will be completely knowledgeable of all aspects of the requirements of this RFP and their corresponding duties. You will have a single point of contact for consistency of communication but all necessary personnel are at the disposal of this contract. 7.0 HOURS ASSIGNED TO THIS PROJECT: Broken Down by District 7.1 DISTRICT A TOTAL Acreage 44.25 approx. Full Time Labor Nrs/Wk Hrs/Mo Mow/Blow Crew 40 173 Detail / Weeding 120 520 Trash 40 173 Irrigation SpecialistrTender 8 35 Foreman 40 173 Pest Control 10 43 Supervisor 10 43 Total Labor hours 268 1160 Total Number of Men - GFTi 2PT Foreman = 1 Laborers = 5 Irrigation Technician = 1 — 7.2 DISTRICT 1 TOTAL Acroago 35.06 approx. Full Tirne Labor 11rsA1Vk Hrs/Mo Mow/Blow Crew 80 347 Detail /Weeding G0 260 Trash 20 87 Irrigation Specialist/Tendor 20 87 r-oreman Foreman Pest Control Supervisor Total Labor hours Total Number of Men = 4FT+3PT Foreman = 1 Laborers = 4 Irrigation Technician = 1 Supervisor = 1 7.3 DISTRICT 2 Full Time Labor Mow/Blow Crew Dotal] / Weeding Trash Irrigation Specialist/Tender Foreman Pest Control Supervisor Total Labor hours Total Number of Men = 9FT+3PT Foreman = 1 Laborers = 8 Irrigation Technician = 1 Supervisor = 1 7.4 DISTRICT 3 Full Time Labor Mow/Blow Crew Detail / Weeding Trash Irrigation Specialist/Tender Foreman Pest Control Total Labor hours Total Number of Men = 7FT+3PT Foreman = 1 Laborers = 6 Irrigation Technician = 1 Supervisor = 1 10 43 10 43 10 43 10 43 210 910 TOTAL Acreage 67.40 approx. Hrs/Wk Hrs/Mo 160 693 160 693 20 87 40 174 20 87 10 43 20 87 430 1864 TOTAL Acreage 75,73 approx. HrslWk His/Mo 120 520 80 347 20 87 40 174 20 87 10 43 - .... --20 310 1345 7.5 DISTRICT4 Tnrar n .o o ,AA - 7.5 DISTRICT 4 TOTAL Acreage 144.20 approx Full Time Labor HrslWk Hrs/Mo Mow/Blow Crew 240 1040 Detail / Weeding 240 1040 Trash 40 174 Irrigation Specialist/Tender 40 174 W211k-Behind Self -Propelled $ 40.00 Foreman 40 w rain60"Wide wor in 9 area 174 - y - 1---- Pest Control 30 130 6001b I topper Capacity $ 150.00 Supervisor 20 2001b Hopper Capacity 67 Y 2 Total Labor hours 650 Y 2819 Total Nmbr of Men = 15FT+3PT Foreman = 1 Laborers = 13 Irrigation Technician = 1 Supervisor = 1 8.0 EQUIPMENT ASSIGNED TO THIS PROJECT: EXTRA WORK EQUIPMENT RATES - Per District Average Equipment Usage - Qty may vary by DISTRICT Mowing Equipment Y/N Qty Hydraulic Gang Reel Mowers $ 50.00 Y 2. Hydraulic Driven Reel Mowers $ 50.00 Y 2 Rotary Mowing Lawn Tractors $ 150.00 Y 1 Self -Propelled Walk Behind Commercial Reel Mowers $ 40.00 Y 2 Vertical Mowers / De -Thatchers Self -Propelled Walk Behind Cutting $ 40.00 Y 1 Vertical Cutting Mowers $ 50.00 Y 1 Vertical Cutting Tractor Powered Mowers $ 150.00 Y 1 Flail Mowers Walk -Behind $ 50.00 Y 1 Tractor -Powered $ 100.00 N 0 Turf VaCUllm / Power Rake $ 50.00 Y 1 Aerators W211k-Behind Self -Propelled $ 40.00 Y 2 w rain60"Wide wor in 9 area � 50.06 - y - 1---- Ferlilizer Spreaders 6001b I topper Capacity $ 150.00 N 0 2001b Hopper Capacity $ 40.00 Y 2 501b Hopper Capacity $ 40.00 Y 2 Utility Tractors Hydraulic OR PTO Driven $ 100.00 N 0 TopDressers $ 80.00 Y 1 ' ' _.— $ 100.00 Y 1 Irrigation Trucks $ 100.00 Y 1 Irrigation Remote Control Units $ 50.00 Y 1 Pesticide Application Equipment Lg capacity - 200 gal. min Sprayer $ 100.00 Y 1 Utility Vehicles $ 70.00 Y 1 Edging Equipment Mechanical Edgers $ 30.00 Y 3 String! Line Trimmers $ 30,00 Y 6 Trucks Dump $ 70.00 Y 1 Pick -Up $ 70.00 Y 2 Stakebed $ 100,00 Y 1 Utility Trailers $ 20.00 Y 4 Cutting Equipment Mechanical [ledge Shears $ 30.00 Y 6 Chainsaw $ 30.00 Y 4 Pole -Mounted Chainsaw $ 40.00 Y 2 Pole -Mounted Hedge Shears $ 40,00 Y 6 RotoTillers $ 50,00 Y 2 MATERIALS MARK-UP Percentage 10% EXTRA WORT( LABOR RATES $/Hour Landscape Maintenance Worker $ 22.00 Irrigation Specialist $ 35.00 Certified Pest Control Applicator $ 55.00 Certified Pest Control Advisor $ 80.00 Foreman $ 28.00 Supervisor $ 30,00 CerIIWIed_Tr_eo Worker — -- -----------._-- -..--- ---c �r n; —._ i FFP Bid Summary and Deviations Exhibit F RFP No. 11-004 PRCSA ` Contractors must provide costs for maintaining each of the locations and service categories listed below at the level of quality described in the detailed specifications (Exhibit A and all attachments). Contractors must also list all deviations from specifications, if any. The 60 parks and facilities will serve as the basis for proposal evaluation. At the discretion of the Executive Director, one or more optional add-on locations and specialized services may be included in the agreement with contractor. ROUTINE MAINTENANCE LW -1 Park/Sit Acreage DistriC Monthly Routine Monthly Ball Diamond Monthly Total Annual Routine Annual Ball Diamond Annual Total District 1 11 Cesar Chavez/Cam esino 7.00 1 21501 0 2150 258001 0 25800 2Edn8 2.50 1 1125 0 1125 13500 0 13500 3 EI Salvador 9.0ol 1 I 32501 2956 6206 1 390001 35472 74472 4 Newho e Library 0561 1 1 3471 0 347'1 4164 0 4164 5 Riverview 8 CC I 1 1 3150 3500 6650 378001 42000 79800 6 Ros aI mcl i 2125 550 2675 1 255001 6600 32100 35.06 12147 7006 3.9.153 1 1457641 84072 229836 District 2 1 Angels Communitv i 1.SS1 2 1 919 0 919 i 11028 0 11028 2 Birch 2.0Cj 2 974 0 974 116881 0 11688 3 Cabrillo 7.50 2 2275 940 3215 273001 11280 38580 4 Cabrillo Tennis Center 2.001 2 1343 0 1343 16116 0 16116 S CDA Dowtown Properties 1, 2, 3 4.33 2 603 0 603 7236 0 7236 6 Cheppa's Park 0.40 2 2471 0 247 2964 0 2964 7 Eldridge Park 1.21 2 1 14521 0 1452 17424 0 17424 8 Fisher 1.50 2 1 14521 0 1452 17424 0 17424 9 French Park 0.22 2 1 2491 0 249 2988 0 2988 10 Mabury 5.50 2 2968 0 2968 35616 0 35616 11 Mor, iscn 5.00 2 2642 700 3342 31704 8400 40104 12 Portola 9.00 2 2950 700 3650 35400 8400 43800 13 Saddleback View Park by Patricia Ln. 1.06 2 854 0ff343 854 10248 0 10248 14 Santiago 26.00 2 11750 10352785 141000 12420 153420 15 Sarah Mae Downey Herb Garden on Flower 0.13 2 247 0247 2964 0 2964 67.40 30925 337500 371100 405001 411600 LW -1 District' I PE Bike Trail" 11.54 3 1250 0 1250 150001 0 15000 2 Bomo Koval 11.00 3 29SOI 0 2850 34200 0 34200 3 CDA Dowtown Pro erties 4 5 6 0.59 3 433 0 433 5196 0 5196 4 Delhi 9.00 3 35501 240 3790 42600 2880 45480 5 Flower Street Bike Trail 2.463 173 0 173 2076 0 2076 6 Lillie King 10.00 3 4175 0 4175 50100 0 50100 7 Madison 1 6-001 3 20501 1560 3610 24600 18720 43320 3IMemorial 1 15.501 3 5110 2280 7390 1 61320 27360 88680 9i5and ointte?ark and Paseos 7.643 32500 3250 39000 0 39000 101SeKerstrom Triangle 2.00 3 990 0 990 11880 0 11880 1 75.731 23831 4080 27911 285972 48960 334932 District 4 liAdams 1 6.10 4 1975 550 2525 23700 6600 30300 21 Bear S:. bike trail b/w Segaerstrom'and MacArthur 0.70 4 45 0 45 540 0 540 Bicentennial 59.65 4 19980 815 20795 239760 9780 249540 4 City Yard 4.00 4 1690 0 1690 20280 0 20280 5 FriendshiD 0.10 4 45 0 45 540 0 540 6 Gertrude St. Andrew Bike b/w Forest & Rene 0.05 4 87 0 87 1044 0 1044 7Greenville biketrail b/w Warnerand Seerstrom 1.04 4 1321 0 132 1584 0 1584 3 Heritage 7.00 4 M51 240 2765 30300 2880 33180 9 le rome 16.00 4 6950 1100 8050 83400 13200 96600 10 Mac4rthur bike trail entrance 0.571 4 1 174 0 174 2088 0 2088 11 MCFadden Center 0.481 4 174 0 174 2088 0 2088 12 McFadden Trian Ie Park 0.821 0 174 2088 0 2088 13 Raitt St. bike trail b/w Se.Rerstom and Alton 0.59 4 132 0 132 1584 0 1584 14 Santa Anita 5.00 4 2250 0 2250 27000 0 27000 IS Thornton 31.50 c 9525 2875 12400 J.143001 34500 148800 15 Windsor ! 10.501 4 265C 420 3070 318001 5040 36840 144.20 48508 6000 54508 1 5820961 72000 654096 District A i 1 1 Civic Center l 32.Ml A 1 173201 0 17320 1 207840 0 207840 2 Regional Trans. Center/Train Station, Santa Ana Blvd. 5.251 A 1 2180 0 2180 1 26160 0 26160 3SA Staclum 7.001 A 45871 0 4587 55044 0 SSO44 44.251 240871 0 24087 289044 0 289044 I °Ircludes Alton, 3ritol bike trail b/w Flo �verand Bristol; Alto o/Maple bike trail b/w Orange and Main; Central bike trail b/W Central and Acams; Main St. bike tr0 b/w Main and Flower; PE bike trail b/w Chestnut and Warner; Warner bike TAI IGR Vr IRf'VRIEIMIIUIY DAVID RISSE TN3iiRANCF. AbF.NCV _ 7NC ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE le WJA:I_THa.Y THE POLICIES OF INSURANCE LISTED BELOWHAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOPMTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN ISSUBJECT TOALLTHETERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BV PAID CLAIMS. LTR NSRD TYPE OF INSURANCE POLICY NUMBER POIJOYEFFECTIVE DATE MMIDD POLICY EXPIRATION DATE MMIDDM' LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1 000 000 X COMMERCIAL GENERAL LIABILITY CLAIMS MADE CI OCCUR PREMISES (Ee omuren e) S 50 000 MED EXP(Any onepenan) $ Excluded B AR6360484 7/13/10 7/13/11 PERSONAL SADVINJURY $ 1,000,000 GENERAL AGGREGATE E 21000,000 GEN'L AGGREGATE LIMIT APPLIESPER: RL POLICY X JECT LOC PRODUCTS - COMP/OP AGG E 2,000,000 AUTOMOBILE LIABILITY X ANYAUTO COMBINED SINGLE LIMIT (Ea awaent) $ 1,000,000 ALLOWNED AUTOS SCHEDULED AUTOS BODILY INJURY E (Per parson) D X HIRED AUTOS X NON -OWNED AUTOS BA8759446 03/01/11 03/01/12 BODILY INJURY (Pere iderX) S PROPERTY DAMAGE S (Per=iEern) GARAGE LIABI LITY AUTO ONLY - EA ACCIDENT S OTHER THAN EA ACC S ANVAUTO AUTO ONLY: qGG S EXCESSNMBRELL4 LIABILITY X ( OCCUR CI CLAIMS MADE EACH OCCURRENCE $ 5,000,000 AGGREGATE S rj 000 000 XLS0068291 7/13/10 7/13/11 s C DEDUCTIBLE Excess Liability S E RETENTION $ MRKERS COMPENSATION AND LIABILITY ANY PROPRIETORIPAATNEWERECUTIVE CPCA12396 03/01/11 03/01/12 - X TORY LIMITS ER EMPLOYERS' E.L. EACH ACCIDENT E 1,000,000 E. L. DISEASE EA EMPLOYEE $ 1,000,000 A OFFICERIMEMBER EECLUDEDi Ifyes,Eesuibeun"r E.L. DISEASE -POLICY LIMIT $ 11000,000 SPECIAL PROVISIONS below OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDOCSILBED OVB ffVI�OJe S Laura Sett Si;ec-dy� Assistant City Altornoy a MMIVILAic RlJwILK CANCELLATION City of Santa Ana Parka, Recreation 6 Co®unity Services Agency, Attn Silvia Cuevas 26 Civic Center Plaza Santa Ana, CA 92701 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO. MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPR TAT VE //A Y ley—Wel:le. ADDITIONAL INSURED ENDORSEMENT Insurance Company; This endorsement modifies F such insurance as in afforded by the provisions of Policy# �..63bOFr$� Relating to the following; 1. The City of Santa Arta, 20 Civic Center Plaza, Santa Ana, California 92701, officers, employees, agents and representatives are named as additional insured with regard to liability and defense of suits arising from the operations and uses performed by on behalf of the named irmt ed. 2 With respect to claims arising out of the operations and uses performed by on behalf of the named insured, such insurance as is afforded by this Policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insured. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured spell not affect any right which such person or organization would have as a claimant if not so included. 4. With respect to the additional insured, this ins�rranre shall not }te cancelled, or materially reduced in coverage or limits except after thirty -30 days written notice has given to the Cfty of Santa Ana, 20 Crvfc Center Plaza, Santa Ana, California 92701. Completion of the following, including countersignature, is required to make this endorsement effective. Effective to 9 %2 01 ] this endorsement form as part of Policy # &;L&3La42,q Issued to PNN' LF'2v�,bt-bt�NG/- UP, 1ric, —Nome Insured Countersigned by ��Gnr✓� 46r� Authorized Representative Title:- AGi=.t.{T/ aILUkFP—, 3/78/11 ACORN- CERTIFICATE OF LIABILITY INSURANCEI DATE 9/1/1(MM,DD/YYY}7 2/2011 PRODUCER THIS CERTIFICATE IS ISSUEDAS A MATTER OF INFORMATION DAVID RISSE INSURANCE AGENCY INC 3303 Harbor Blvd #G-1HOLDER ONLY AND CONFERS NO RIGHTS UPON THE .CERTIFICATE. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Costa Mesa, CA 92626 POLICY EXPIRATION DATE MM/DD/YY (877) 501-3283 INSURERS AFFORDING COVERAGE NAIC# INSURED Pinnacle Holdings Group, InC. Ciba Pinnacle Landscape CO. INSURER A: (_—p—L,on Prop®rty 6 Casualty. 12157 INSURER B: COlcn National 34118 2200 S. F'81rV1eW Street INSURER C: Scottsdale 41297 Santa Ana, CA 92704 NSURER D: GOlden Ea 1e 10836 1(714)434-2533 INSURER E: THE PC ICIES OF INSURANCE LISTED SELOWHAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, 'TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED SYPAID CLAIMS. TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MM/DO, POLICY EXPIRATION DATE MM/DD/YY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 3-000,000 X COMMERCIAL GENERAL LIABILITY ICLAIMS MADE CI OCCUR PREMISES (Ea o¢.v ) $ 50,000 MED EXP (Any onepwr n) $ Excluded S AR6360484 7/13/11 7/13/12 _ PERSONAL BADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER POLICYPR X JECPT F-I,— PRODUCTS-COMP/OP AGG $ AUTOMOBILE UABILITY >[ ANYAUTO COMBINED SINGLE LIMIT (EB , d—) $ 3-000,000 ALLOWNEO AUTOS SCHEDULED AUTOS BODILY INJURY $ (Par p—n) _D HIRED AUTOS ]� NON -OWNED AUTOS 8759446 03/01/11 03/01/12 BODILYI uRY $ (P --f—) PROPERTY DAMAGE $ (PeT a—t) GARAGE LIABILITY AUTO ONLY - EAACCIDENT $ OTHER THAN EA ACC $. AUTO ONLY: qGG $ ANYAUTO EXCESS/UMBRELLA LIABILITY f1 ' X I. OCCUR u CLAIMS MADE EACH OCCURRENCE $ rj' QQQ 000 OQ AGGREGATE $ 5. 000 000 XT-SO07579M 7/13/11 7/13/12 $ C DEDUCTIBLE Excess Liability $ _ g RETENTION $ WORKERS COMPENSATION AND'AI- EMPLOYERS' LIABILITY ANY PROPRIETOR/PA—RIE%ECUTIVE C PCA12 3 9 6 03/01/Ml -03/OX/12 - X TORY LIMITS ER EL EACH ACCIDENT _ $ :L,000,000 E.L DISEASE- EA.EMPLOYEE $ 1,000,000 A OFFIGER/MEMBER E—LIDED? Vyea. dasoibeu ., — E.L. DISEASE -POLICY LIMIT $ 3-00C),000 SPECIAL PROVISIONS b— OTHER APP OVER AS TO FORM DESCRIPTION OF OPERATIONS /LOCATIONS /VEHICLES /EXCLUSIONS ADDED BYENDORSEMENT /SPECIAL PROVISIONS Q Laura Stittedy, Zorncy 'Assistant City C1 ty Of Santa Ana SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES Be CANCELLED BEFORE THE EXPIRATION Parks., Racreati on S Community S®iv Lcas DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 —5 WRITTEN AjgNOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL 26 C:Lvic Center Plaza IMPOSE , Attn S11V1a C1a@V8£i IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR 26 Ci REPRESENTATIVES. Santa Ana, CA 92701 AUTHORIZED R 5E ACORD25 (2001/08) ®ACORD CORPORATION 1988 Pinnacle Holdings Group, Inc Policy # AR6360484 COMMERCIAL GENERAL LIABILITY CG 20 33 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN CONSTRUCTION AGREEMENT WITH YOU This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section 11 — Who Is An Insured is amended to include as an additional insured any person or or- ganization for whom you are performing opera- tions when you and such person or organization have agreed in writing in a contract or agreement that such person or organization be added as an additional insured on your policy. Such person or organization is an additional insured only with re- spect to liability for "bodily injury", "property dam- age" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured. A person's or organization's status as an addi- tional insured under this endorsement ends when your operations for that additional insured are completed. B. With respect to the insurance afforded to these additional insureds, the following additional exclu- sions apply: This insurance does not apply to: 1. "Bodily injury", "property damage" or "personal and advertising injury" arising out of the ren- dering of, or the failure to render, any profes- sional architectural, engineering or surveying services, including; a. The preparing, approving, or failing to pre- pare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifica- tions; or b. Supervisory, inspection, architectural or engineering activities. 2. "Bodily injury" or "property damage" occurring after: a. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than ser- vice, maintenance or repairs) to be per- formed by or on behalf of the additional in- sured(s) at the location of the covered operations has been completed; or b. That portion of "your work" out of which the injury or damage- arises has been put to .its intended use by any person or organization other than another contractor or subcon- tractor engaged in performing operations for a principal as a part of the same project. CG 20 33 07 04 © 130 Properties, Inc„ 2004 Page 1 of 1 0 Pinnacle Holdings Group Policy # AR6360484 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NON-CONTRIBUTING INSURANCE (Third -Party) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS, 4. Other Insurance, and all subparts thereof, as contained in the policy is deleted in its entirety and replaced with the following condition as respects the Third Party shown below: 4. Other Insurance a. With respect to the Third Party shown below, the insurance provided by this policy shall be primary and non-contributing insurance. Any and all other valid and collectible insurance available to such Third Party in respect of work performed by you under written contractual agreements with said Third Party for a loss covered by this policy, shall in no instance be considered as primary, co-insurance, or contributing insurance_ Rather, any such other in- surance shall be considered excess over and above the insurance provided by this policy. Third Party to whom this endorsement applies is: Absence of a specifically named Third Party above means that the provisions of this endorsement apply "as required by written contractual agreement with any Third Party for whom you are performing work,. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED U407-0707 Contains material 0 ISO Properties, Inc_, 2000 with its permission. Page I of I Pinnacle Holdings Group, Inc Policy # AR6360484 THIS ENDORSEMENT CHANGES THE POLICY_ PLEASE READ IT CAREFULLY WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: Any person or organization to whom or to which you are obligated by virtue of a written contract to waive your right of recovery_ The following is added to Paragraph 8_ Transfer Of Rights Of Recovery Against Others To Us of Section IV — Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. U251-0310 Contains material copyright. Insurance Services Office, Inc_ with its permission. POLICY NUMBER: # AR6360484 COMMERCIAL GENERAL LIABILITY CG 20 37 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Location And Description Of Completed Operations Blanket when required by contract. Information required to complete this Schedule, if not shown above will be shown in the Declarations. Section 11 — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property dam- age caused, in whole or in part, by "your work" at the location designated and described in the sched- ule of this endorsement performed for that additional insured and included in the "products -completed operations hazard". CG 20 37 07 04 0 ISO Properties, Inc_, 2004 Page 1 of I O ACORO- CERTIFICATE OF LIABILITY INSURANCE DATE (MMDD 2/2011 PROdJGER THIS CERTIFICATE IS ISSUEDAS A MATTER OF INFORMATION DAV=D RISSE INSURANCE AGENCY INC 3303 Harbor Blvd #G-1 Costa Masa, CA 92626 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. POLICY NUMBER (877) 501-3283 INSURERS AFFORDING COVERAGE NAIC# INSURED Pinnacle Holdings Group, InC . dba Pinnacle Landscape Co. INSURERA: CO P—LOn P=C`P®tty 6 Casualty 12:L57 INSURER B: Colon National 34118 2200 S. F'81=-T1®W StZ'e@t INSURER C: Scottsdale 41297 Santa Ana, CA 927041� /� / 1(714)434-2533 T/ (/ '� INSURER D- Goldan Ea la 10836 _ INSURER E THE POLICIES OF INSURANCE LISTEDBELOWHAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS ANO CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE POLICY NUMBER POUCY EFFECTIVE DATE MM/DD/YY POLICY EXPIRATION DATE MM/DD/YY LIMITS GENERAL LIABILITY EACH OCCURRENCE E 1,000,000 ]{ COMMERCIAL GENERAL LIABILITY CLAIMS MADE C' OCCUR PREMISES (Ea occurenm) E 50 000 MED EXP (Any onepaean) E EXaluded S AA6360484 7/13/11 7/13/12 PERSONAL SADV-1NJURY E 3_000,09 000 OOD GENERAL AGGREGATE E 2,00 Q. OQQ GEN'L AGGREGATE LIMIT APPUESPER: PRODUCTS-COMP/OP AGG E POLICY X I EC LOC AUTOMOBILE LIABILITY ]C ANYAUTO COMBINED SINGLE LIMIT E 3_000,000 (Ea acrJtlanp ALLOWNED AUTOS SCHEDULED AUTOS BODILY INJURY E (Par person) D HIRED AUTOS X NON -OWNED AUTOS 8759446 03/01/1.1 03/01/12 BODILY INJURY (Peramtlant) E PROPERTY DAMAGE E (Parammnp GARAGE LIABILITY AUTO ONLY - EAACCIDENT E OTHER THAN EA ACC E ANYAUTO AUTO ONLY: AGG E EXCESS/UMBRELLA LIABILITY ]['OCCUR CLAIMS MADE EACH OCCURRENCE E 5,000,000 AGGREGATE E 5,000,000 XLS0075791 7/13/11 7/13/12 E C DEDUCTIB'-E Excess Liability E _ y RETENTION E WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNERIEXECUTIVE C PCA.12 3 9 6 03/OX/11 0 3/ O 1/ 12 -- X TORY LIMITS ER E EACH ACCIDENT S 1 Q Q Q Q O Q E.L DISEASE- EA EMPLOYEE IS A OFFICER/MENBER ExcLLIpED9 Ilya,, LrO E. L. DISEASE -POLICY LIMIT E ], QQQ QQQ SPECIAL PROVISIONS ONS beKnY OTHER DESCRIPTION OF OPERATIONS /LOCATIONS /VEHICLES /EXCLUSIONS ADDED BYENDORSEMENT /SPECIAL PROVISIONS _ AS _ O r..`O T7 R it Lau _titt Shcedy ----- Assist nt City Attorne., 1.A1�l.CLLA I IVTY Cl ty Of Santa Ana SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION Padua, R®C=®8t10T 6 CO'^^ L+y S--:L—S DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAILURE TO DO SO SHALL Agency, , Attn S11V1a Cuev8s 26 Civic Center Plaza IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER. ITS AGENTS OR REPRESENTATIVES. ]� s8ntS Ana, CA 92701 AUTHORIZED R S T ACORD 25 (2001/08) '// ® ACORD CORPORATION 1988 Pinnacle Holdings Group, Inc Policy # AR6360484 COMMERCIAL GENERAL LIABILITY CG 20 33 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN CONSTRUCTION AGREEMENT WITH YOU This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section II — Who Is An Insured is amended to include as an additional insured any person or or- ganization for whom you are performing opera- tions when you and such person or organization have agreed in writing in a contract or agreement that such person or organization be added as an additional insured on your policy. Such person or organization is an additional insured only with re- spect to liability for "bodily injury", "property dam- age" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured. A person's or organization's status as an addi- tional insured under this endorsement ends when your operations for that additional insured are completed. B. With respect to the insurance afforded to these additional insureds, the following additional exclu- sions apply: This insurance does not apply to: 1. "Bodily injury", "property damage" or "personal and advertising injury" arising out of the ren- dering of, or the failure to render, any profes- sional architectural, engineering or surveying services, including: a. The preparing, approving, or failing to pre- pare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifica- tions; or b. Supervisory, inspection, architectural or engineering activities. 2. "Bodily injury" or "property damage" occurring after: a. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than ser- vice, maintenance or repairs) to be per- formed by or on behalf of the additional in- sureds) at the location of the covered operations has been completed; or b. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcon- tractor engaged in performing operations for a principal as a part of the same project. CG 20 33 07 04 0 ISO Properties, Inc., 2004 Page 1 of 1 0 Pinnacle Holdings Group Policy # AR6360484 THIS ENDORSEMENT CHANGES THE POLICY_ PLEASE READ IT CAREFULLY_ PRIMARY AND NON-CONTRIBUTING INSURANCE (Third -Party) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS, 4. Other Insurance, and all subparts thereof, as contained in the policy is deleted in its entirety and replaced with the following condition as respects the Third Party shown below: 4. Other Insurance a. With respect to the Third Party shown below, the insurance provided by this policy shall be primary and non-contributing insurance_ Any and all other valid and collectible insurance available to such Third Party in respect of work performed by you under written contractual agreements with said Third Party for a loss covered by this policy, shall in no instance be considered as primary, co-insurance, or contributing insurance_ Rather, any such other in- surance shall be considered excess over and above the insurance provided by this policy. Third Party to whom this endorsement applies is: Absence of a specifically named Third Party above means that the provisions of this endorsement apply "as required by written contractual agreement with any Third Party for whom you are performing work"_ ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED U407-0707 Contains material 0 ISO Properties, Inc., 2000 with its permission. Page 1 of 1 Pinnacle Holdings Group, Inc Policy # AR6360484 THIS ENDORSEMENT CHANGES THE POLICY_ PLEASE READ IT CAREFULLY WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: Any person or organization to whom or to which you are obligated by virtue of a written contract to waive your right of recovery. The following is added to Paragraph S. Transfer Of Rights Of Recovery Against Others To Us of Section IV — Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. U251-0310 Contains material copyright, Insurance Services Office, Inc., with its permission. POLICY NUMBER: # AR6360484 COMMERCIAL GENERAL LIABILITY CG 20 37 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Location And Description Of Completed Operations Blanket when required by contract. Information required to complete this Schedule, if not shown above will be shown in the Declarations. Section 11 — Who is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property dam- age" caused, in whole or in part, by "your work" at the location designated and described in the sched- ule of this endorsement performed for that additional insured and included in the "products -completed operations hazard"_ CG 20 37 07 04 0 130 Properties, Inc., 2004 Page 1 of 1 O