HomeMy WebLinkAbout25G - AGMT - VIDEO SEWER INSPECTION SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 18, 2011
TITLE:
AMENDMENT TO AGREEMENT WITH
HOUSTON-HARRIS PCS, INC. FOR VIDEO
SEWER INSPECTION SERVICES
/ J t
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to
the agreement with Houston-Harris PCS Inc., subject
City Manager and City Attorney, to provide television
amount not to exceed $300,000.
APPROVED
? As Recommended
El As Amended
? Ordinance on 1s' Reading
? Ordinance on 2nd Reading
El Implementing Resolution
El Set Public Hearing For
CONTINUED TO
FILE NUMBER
execute the attached second amendment to
to nonsubstantive changes approved by the
inspection of sanitary sewers services, in an
DISCUSSION
The City of Santa Ana owns and maintains a sanitary sewer collection system consisting of 390 miles
of pipelines and 7,600 manholes. Closed circuit television (CCTV) technology is utilized to assess
the condition of sewer mains and identify system deficiencies. The City has historically utilized
consulting firms to provide CCTV inspection services. The proposed contract for sewer CCTV
inspection will provide for inspection of approximately 71 miles of pipeline (18 percent of the system).
The project budget is set at $300,000.
In 2009 Requests for Proposals for CCTV inspection services were sent and five proposals were
received and evaluated. Houston-Harris PCS, Inc. was selected as the top-rated firm. On
September 7, 2009, the Council awarded an agreement to Houston-Harris PCS, Inc. for a one-year
term, with provision for three one-year renewals. Houston Harris PCS, Inc. has performed all
contractual services satisfactorily and has agreed to renew the agreement without increasing prices.
Staff recommends that the current agreement with Houston-Harris PCS, Inc. be extended for an
additional one-year term. This is the second of three possible one-year renewals.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
CLERK OF COUNCIL USE ONLY:
25G-1
Amendment to Agreement with Houston-Harris PCS, Inc.
for Video Sewer Inspection Services
July 18, 2011
Page 2
FISCAL IMPACT
Funds are available in the Sanitary Sewer Service Fund (account no. 05617640-62300).
Raul Godinez II
Executive Director'
Public Works Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
RG/RB
Exhibit: Second Amendment to Agreement
25G-2
SECOND AMENDMENT TO AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT is entered into on July 18, 2011, by
and between Houston-Harris PCS, Inc., a California corporation ("Consultant") and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the Constitution
and laws of the State of California ("City").
RECITALS:
A. The parties entered into that certain Agreement A-2009-141, dated September 8, 2009,
(hereinafter "said Agreement") by which Consultant has provided sanitary sewer inspection
and cleaning services.
B. The parties executed an Amendment to said Agreement, dated July 5, 2010, to extend the
term and add compensation for the extended term.
C. In accordance with the terms and conditions of said Agreement, the parties wish to again
extend the term for an additional one-year period and provide compensation to pay for
services during the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Second Amendment to
Agreement, the parties agree as follows:
1. Section 3, COMPENSATION, shall be amended to increase compensation $300,000 to pay
for sanitary sewer inspection and cleaning services, at the rates set forth in Exhibit A to said
Agreement, during FY 2011-12.
2. Section 4, TERM, shall be amended to extend the term for an additional one-year period,
through June 30, 2012.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement on the date and year first written above.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH STRAKA
Interim City Attorney
CITY OF SANTA ANA
DAVID N. REAM
City Manager
HOUSTON-HARRIS PCS, INC.
PAMELA D. HOUSTON
President
25G-3
25G-4